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HomeMy WebLinkAbout080315mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting August 3, 2015 The Harnett County Board of Commissioners met in regular session on Monday, August 3, 2015, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Burgin called the meeting to order at 9:00 am. Vice Chairman Gordon led the pledge of allegiance and invocation. Chairman Burgin recognized Taylor Foster who will be the 4H delegate this year at the upcoming NCACC conference in Greenville. Ms. Foster will visit with commissioners following the meeting. Chairman Burgin called for additions and deletions to the published agenda. Commissioner Elmore moved to approve the agenda as presented. Commissioner McKoy seconded the motion which passed unanimously. Vice Chairman Springle requested clarification on several Workforce Development budget amendments. Mrs. Honeycutt explained they originally submitted their preliminary budgets and these budget amendments reflect the approved and actual budget. Vice Chairman Springle moved to approve the following items listed on the consent agenda. Commissioner McKoy seconded the motion which passed unanimously. 1. Budget Amendments: 9 WIOA Adults Program Code 234-7410-465.11-00 234-7410-465.11-14 234-7410-465.12-00 234-7410-465.12-02 234-7410-465.21-00 Salaries & Wages Longevity Salaries & Wages—Part Time Salaries & Wages—Part Time Group Insurance Expense 571 increase 36 increase 7,515 increase — Participant 25,139 decrease 56 increase August 3, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 8 9 WIOA Adults Program continued Code 234-7410-465.21-05 234-7410-465.22-00 234-7410-465.22-01 234-7410-465.23-00 234-7410-465.25-10 234-7410-465.26-08 234-7410-465.30-22 234-7410-465.32-26 234-7410-465.32-73 234-7410-465.33-45 234-7410-465.35-26 234-7410-465.35-27 234-7410-465.35-61 234-7410-465.35-83 234-7410-465.41-11 234-7410-465.41-13 234-7410-465.44-21 234-7410-465.58-01 234-7410-465.58-02 234-7410-465.58-14 234-7410-465.58-19 234-7410-465.60-31 234-7410-465.60-33 234-0000-331.74-10 Group Insurance Expense -Employee Clinic FICA Tax Expense FICA Tax Expense -Participant Retirement Unemployment Worker's Compensation Reimbursement (Indirect Cost) Incentive/Participants Training Vouchers Contracted Services Participant Cost Child Care Adult Paid Work Experience Training Vouchers - Authorized Telephone & Communication Utilities Building & Equipment Rent Training & Meetings Training - OJT (On the Job Training) Travel Travel - Participant Gas, Oil & Auto Supplies Materials & Supplies Harnett -Adult 10 WIOA Dislocated Worker Program Salaries & Wages 1 decrease Longevity 76 increase Salaries & Wages Part -Time 538 increase Salaries & Wages Part -Time -Participant 25,139 decrease Group Insurance Expense Group Insurance Expense -Employee Clinic FICA Tax Expense FICA Tax Expense -Participant Retirement Supplemental Retirement Unemployment Benefits Worker's Compensation Reimbursement (Indirect Cost) Incentives/Participants Support Services Training Vouchers Contracted Services Participant Cost Code 234-7411-465.11-00 234-7411-465.11-14 234-7411-465.12-00 234-7411-465.12-02 234-7411-465.21-00 234-7411-465.21-05 234-7411-465.22-00 234-7411-465.22-01 234-7411-465.23-00 234-7411-465.23-01 234-7411-465.25-10 234-7411-465.26-08 234-7411-465.30-22 234-7411-465.32-26 234-7411-465.32-72 234-7411-465.32-73 234-7411-465.33-45 234-7411-465.35-26 8 increase 594 increase 393 decrease 167 increase 90 increase 205 increase 1,127 decrease 1,000 decrease 3,204 decrease 176 decrease 4,023 decrease 4,000 decrease 8,000 increase 15,000 decrease 800 decrease 500 decrease 100 decrease 1,100 decrease 27,365 decrease 800 decrease 1,083 increase 500 decrease 4,860 decrease 71,762 decrease 56 increase 8 increase 694 increase 775 decrease 167 increase 21 increase 90 increase 50 increase 2,432 decrease 184 decrease 7,000 decrease 36,966 decrease 500 increase 7,000 decrease August 3, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 8 10 WIOA Dislocated Worker Program continued Child Care Paid work Experience Training Vouchers - Authorized Telecommunications & Postage Building & Equipment Rent Training & Meetings Training OJT (On the Job Training) Travel Travel -Participant Gas, Oil & Auto Supplies Materials & Supplies Harnett -Dislocated Worker Code 234-7411-465.35-27 234-7411-465.35-61 234-7411-465.35-83 234-7411-465.41-11 234-7411-465.44-21 234-7411-465.58-01 234-7411-465.58-02 234-7411-465.58-14 234-7411-465.58-19 234-7411-465.60-31 234-7411-465.60-33 234-0000-331.74-11 11 WIA Youth In -School Program 234-7405-465.11-00 Salaries & Wages 234-7405-465.11-14 Longevity 234-7405-465.12-00 Salaries & Wages Part -Time 234-7405-465.12-02 Salaries & Wages Participant 234-7405-465.21-00 Group Insurance Expense 234-7405-465.21-05 234-7405-465.22-00 234-7405-465.22-01 234-7405-465.23-00 234-7405-465.23-01 234-7405-465.25-10 234-7405-465.26-08 234-7405-465.11-00 234-7405-465.32-26 234-7405-465.32-72 234-7405-465.32-73 234-7405-465.33-45 234-7405-465.35-01 234-7405-465.35-26 234-7405-465.35-27 234-7405-465.41-11 234-7405-465.41-13 234-7405-465.43-21 234-7405-465.58-01 234-7405-465.58-02 234-7405-465.58-14 234-7405-465.58-19 234-7405-465.58-22 234-7405-465.60-31 234-7405-465.60-33 Code Group Insurance Expense -Employee FICA Tax Expense FICA Tax Expense - Participant Retirement Supplemental Retirement Unemployment Benefits Worker's Compensation Reimbursement (Indirect Cost) Incentives Support Services Training Vouchers Contracted Services Stipends / Bonuses Participant Cost Child Care Telecommunication & Postage Utilities Maintenance & Repair Auto Training & Meetings Training OJT (On the Job Training) Travel Admin Travel - Participant Training (Acad/Occ Educ) Gas, Oil & Auto Supplies Materials & Supplies 4,000 decrease 15,000 increase 30,000 decrease 60 decrease 100 decrease 600 decrease 30,980 decrease 500 decrease 10,023 decrease 500 decrease 3,669 decrease 142,729 decrease 19,135 decrease 38 decrease 1,879 increase 14,989 decrease 3,810 decrease Clinic 98 decrease 1,130 decrease 938 decrease 1,111 decrease 313 decrease 147 decrease 242 decrease 2,191 decrease 8,260 decrease 1,374 decrease 40,251 decrease 80 increase 500 increase 4,125 decrease 50 increase 1,035 decrease 1,100 decrease 250 decrease 947 decrease 3,000 increase 350 decrease 5,791 decrease 1,250 increase 250 decrease 2,175 decrease August 3, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 8 11 WIA Youth In -School Program continued Code 234-7405-465.60-53 Dues & Subscriptions 234-0000-331.74-05 Harnett Youth -In School 25 increase 103,266 decrease 12 WIA Out of School Youth Program Code 234-7407-465.11-00 Salaries & Wages 22,167 increase 234-7407-465.11-14 Longevity 90 increase 234-7407-465.12-00 Salaries & Wages Part -Time 3,543 increase 234-7407-465.12-02 Salaries & Wages Participant 9,061 increase 234-7407-465.21-00 Group Insurance Expense 3,995 increase 234-7407-465.21-05 Group Insurance Expense -Employee Clinic 2 increase 234-7407-465.22-00 FICA Tax Expense 2,713 increase 234-7407-465.22-01 FICA Tax Expense -Participant 2,952 increase 234-7407-465.23-00 Retirement 2,308 increase 234-7407-465.23-01 Supplement Retirement 653 increase 234-7407-465.25-10 Unemployment Insurance 354 increase 234-7407-465.26-08 Worker's Compensation 261 increase 234-7407-465.30-22 Reimbursement (Indirect Cost) 2,135 increase 234-7407-465.32-26 Incentives 1,250 increase 234-7407-465.32-72 Support Services 112 increase 234-7407-465.32-73 Training Vouchers 18,416 increase 234-7407-465.33-45 Contracted Services 1,068 increase 234-7407-465.35-01 Stipends/Bonuses 1,500 increase 234-7407-465.35-26 Participant Cost 615 increase 234-7407-465.35-27 Child Care 1,950 increase 234-7407-465.41-11 Telecommunication & Postage 944 increase 234-7407-465.41-13 Utilities 1,200 increase 234-7407-465.54-26 Advertising 225 increase 234-7407-465.58-01 Training & Meetings 2,259 increase 234-7407-465.58-02 Training OJT (On the Job Training) 9,000 increase 234-7407-465.58-14 Travel Admin 750 increase 234-7407-465.58-19 Travel -Participant 10,028 increase 234-7407-465.60-31 Gas, Oil & Auto Supplies 125 decrease 234-7407-465.60-33 Materials & Supplies 525 decrease 234-7407-465.11-00 Dues & Subscriptions 25 decrease 234-0000-331.74-07 Harnett Youth -Out of School 98,876 increase 16 Solid Waste Code 250-6600-461.35-56 Electronics Management 9,507 increase 250-0000-336.25-01 Electronics Management Intergovernmental 9,507 increase Revenue 17 Planning Services Code 110-7200-465.33-45 Contracted Services 110-0000-334.72-05 NC Wildlife Land Use Plan 4,348 increase 4,348 increase August 3, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 8 18 Health Department Code 110-7600-441.41-11 110-7600-441.58-01 110-7600-441.58-21 110-7600-441.60-33 110-0000-331.76-01 19 Health Department Code 110-7501-441.32-11 110-7501-441.58-14 110-7501-441.60-33 110-0000-331.75-01 Telephone & Postage Training Travel for Contract Employees Materials & Supplies Health — WIC Program 100 decrease 100 decrease 133 decrease 187 decrease 520 decrease Family Care Support 1,000 decrease Travel 500 decrease Materials & Supplies 500 decrease Family Care Support 2,000 decrease 20 Health Department Code 110-7552-441.32-13 Special Projects 110-0000-353.75-52 Donations 21 Sheriff s Office Code 110-5103-420.36-01 2014 Edward Byrne Grant 110-0000-331.51-32 2014 Edward Byrne Grant 22 Social Services Code 110-7700-441.33-45 Contracted Services 110-7700-441.11-00 Salaries & Wages 23 Sheriff's Office Code 110-5100-420.60-33 Materials & Supplies 110-0000-399.00-00 Fund Balance Appropriated 51 increase 51 increase 24,008 increase 24,008 increase 45,000 increase 45,000 decrease 32,212 increase 32,212 increase 2. Tax refunds, rebates and release (Attachment 1) 3. Resolution to add roads to state system (Attachment 2) 4. Resolution in Support of the Stepping Up Initiative to Reduce the Number of People with Mental Illnesses in Jails (Attachment 3) 5. Harnett County Sheriff's Office requested approval to donate seven (7) county vehicles to Central Carolina Community College for the purpose of law enforcement training. Sheriff Rollins also requested approval to surplus 5 county vehicles for sale by the County. 6. Harnett County General Services requested approval of donation of a decommissioned Transportation vehicle to Harnett Animal Welfare Coalition (HAWC). HAWC is a non- profit organization that assists Harnett County citizens to transport animals to receive spay and/or neuter services with little or no fee depending on income verification. August 3, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 8 7. Harnett County General Services requested approval of the NC DOT/Public Transportation Division 5311 Community Transportation Program grant agreement 16 - CT -040 in the amount of $275,608 with a required local match of $38,517. This funding will enhance access to healthcare, shopping, education, employment, human service and recreation for people in non -urbanized rural areas. The funding also assists in the maintenance, development, improvement and use of public transportation systems in non - urbanized areas. 8. Harnett County Public Library requested approval to accept the EZ Edge Technology Grant from the NC State Library in the amount of $5,000 with no match required. These funds will be used to purchase five additional laptops and software. 9. Harnett County Habitat for Humanity requested a waiver of water tap fees up to $1,750 for a habitat house on Mamie Upchurch Road. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Cris Nystrom of 391 Center Lane in Bunnlevel said when ordinances are proposed typically we look at how individual rights could be impacted but how often do we look at the third amendment. Mr. Nystrom said the third amendment may be the most misunderstood. He asked that we ensure in our activities in government that we prevent putting soldiers in people's homes, we want people to have their privacy. - Bob Wilson of Carolina Seasons in the Johnsonville area said the cable people have said that they cannot provide services in the new area of the Carolina Seasons subdivision. Mr. Wilson asked if the cable company has an agreement with the County. Mrs. Stewart responded these services are now a State franchise. Chairman Burgin asked staff to follow- up with Charter. Mr. Wilson said he thinks Campbell University is a very good addition to the County; they help senior citizens prepare their taxes, they are a large employer as well as providing a golf course and sports entertainment. Commissioner Miller moved to approve the appointments listed below. Vice Chairman Springle seconded the motion which passed unanimously. ADULT CARE HOME COMMUJNITY ADVISORY COMMITTEE Laurinda B. Southerland and Peggy McDougald (nominated by Commissioner Miller) were appointed to serve on this committee for a one year term expiring Sept. 30, 2016. Harnett Nursing Home Community Advisory Committee Shirley White McNeal and Patricia Walker Smith (nominated by Commissioner Miller) were appointed to serve on this committee for a one year term expiring Sept. 30, 2016. Nonprofit Committee Charles Moore (nominated by Commissioner McKoy) was appointed to serve on this committee representing District 1. August 3, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 8 Sandhills Center Board of Directors Commissioner Barbara McKoy was appointed to serve on this board Mr. Jeffries presented the following report: - Sworn report showing a list of unpaid taxes, as of June 30, 2015, constituting liens on real property and a list of unpaid taxes on personal property not constituting liens on real property and make a settlement for the 2014 taxes. Mr. Jeffries updated the board regarding their previous approval to fund 20 positions at DSS with no additional funding needed. He said after calculations and including benefits DSS only had enough funding for 16 positions. Mr. Jeffiies said it would cost approximately $95,000 of additional funding to fund the other four positions. Vice Chairman Springle updated the board regarding the caseload at DSS. He said they have made some real progress, they have changed their processes as well as staff being required to work at least 5 hours a week comp time. Mr. Jeffries assured the board they were complying with employment rules. Commissioner Springle said staff can accumulate up to 40 hours of comp time and have the option to accumulate time or be paid out for it. Discussions continued. Commissioners will discuss the possibility of funding the additional four positions at an upcoming work session. Commissioner McKoy asked if citizens can pay their taxes by credit card. Mr. Jeffries responded they can but there is a fee associated with the transaction. Commissioner Springle said he recently received a tax bill from Morehead City who is offering a 30 day 2% discount for the month of August. Commissioners asked Mrs. Honeycutt to work with the Tax Department to run the numbers on offering something like this. Chairman Burgin called for any new business. Chairman Burgin moved to send a letter from the board congratulating Mr. Donald Barefoot on his 90th birthday. Commissioner Elmore seconded the motion which passed unanimously. Chairman Burgin said Mr. Barefoot loves Harnett County and keeps up with everything that goes on. Commissioner Miller moved that the Board go into closed session for the following purposes: 1) To discuss matters relating to the location or expansion of industries or other businesses in Harnett County; and 2) To consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling or certain claims; and 3) To receive information and to instruct the County staff concerning the position to be taken by the County in negotiating the terms of a contract for the acquisition of real property; and 4) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(4),(3),(5)&(6). Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Springle seconded the motion which passed unanimously. Vice Chairman Springle moved to August 3, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of 8 approve the interlocal agreement with the Board of Education for an additional Resource Officer at Overhills High School. Commissioner Elmore seconded the motion which passed unanimously. Commissioner McKoy moved that commissioners visit Animal Services following an upcoming special session. Commissioners also asked to include visiting Public Utilities. Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Elmore moved that the Board adjourn at 11:25 am. Commissioner Springle seconded the motion which passed unani W. Brooks Matthews, Chairman August 3, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 8 of 8 ATTACHMENT 1 MOW Date : 08/03/2015 Approved By : 46 ,BOC 8 -3-6 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES No. Name of Tax Payor MI It Tax, Interest and Penalties Total Refund Request Status 1 FINK, GEORGE ROBERT JR 2 FINK, GEORGE ROBERT JR 3 FINK, GEORGE ROBERT JR 4 FINK, GEORGE ROBERT JR 0001427786-2009-2009- 000000 City 0.00 County 85.74 City 0.00 0001427786-2010-2010- 000000 County 81.58 0001427786- 2011- 2011- 000000 0001427786-2012-2012- 000000 City 0.00 County 80.09 City 0.00 County 77.42 5 MILLER, City 0.00 DANIEL ANTHONY 0002105585- 2013- 2013 - MILLER, 000000 County 83.41 PATRICIA J 6 MORROW, City 0.00 FAY REYNOLDS 0000038658- 2009- 2009- 000000 County 438.74 7 MORROW, City 0.00 FAY REYNOLDS 0000038658- 2010- 2010- 000000 8 MORROW, FAY REYNOLDS 0000038658- 2011- 2011- 000000 County 438.74 City 0.00 County 438.74 TPAYER REQUESTED REFUND BASED ON 85.74 Refund CLERICAL ERROR AND OVER VALUATION;PROVIDED BOS-$2100,PURCHASE DATE -10/03/2007 TPAYER REQUESTED REFUND BASED ON 81.58 Refund CLERICAL ERROR AND OVER VALUATION;PROVIDED BOS-$2100,PURCHASE DATE -10/03/2007 TPAYER REQUESTED REFUND BASED ON 80.09 Refund CLERICAL ERROR AND OVER VALUATION;PROVIDED BOS-$2100,PURCHASE DATE -10/03/2007 TPAYER REQUESTED REFUND BASED ON 77.42 Refund CLERICAL ERROR AND OVER VALUATION;PROVIDED BOS-$2100,PURCHASE DATE -10/03/2007 83.41 Refund 438.74 Refund 438.74 Refund 438.74 Refund Military Exempt -LES ON FILE, ST AK, ETS DATE 888888 AND WIFES ID ON FILE ALSO. REBATE 2009- 2012,CORRECTION OF FIRE DAMAGE THAT WAS APPEALED REBATE 2009- 2012,CORRECTION OF FIRE DAMAGE THAT WAS APPEALED REBATE 2009- 2012,CORRECTION OF FIRE DAMAGE THAT WAS APPEALED 9 MORROW, FAY REYNOLDS 0000038658- 2012- 2012- 000000 10 RABY, JOSHUA 0001971483- 2012- 2012 - DANIEL 000000 11 RABY, JOSHUA 0001983240- 2012- 2012 - DANIEL 000000 12 RABY, JOSHUA 0001983240- 2013- 2013 - DANIEL 000000 S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER City 0.00 County 438.74 City 0.00 County 150.34 City 0.00 County 19.08 City 0.00 County 18.36 City Total County Total Total to be Refunded 438.74 Refund REBATE 2009- 2012,CORRECTION OF FIRE DAMAGE THAT WAS APPEALED 150.34 Refund TP PAID IN ERROR- MILITARY-ETS 210316 19.08 Refund TP PAID IN ERROR- MILITARY-ETS 210316 18.36 Refund TP PAID IN ERROR- MILITARY-ETS 210316 0.00 2,350.98 2,350.98 ATTACHMENT 2 Harnett COUNTY NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Coopers Creek Subdivision Coopers Creek Avenue Birch Avenue Shellbark Drive Laurel Drive (SR 2475 Ext.) Ginseng Street Nutmeg Circle Golden Rod Circle Aspen Avenue Duly adopted this 3rd day of August, 2015. HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST: Mar , ret Regina heeler Cler o the Boar strong roots • new growth www.harnettorg ATTACHMENT 3 RESOLUTION IN SUPPORT OF THE STEPPING UP INITIATIVE TO REDUCE THE NUMBER OF PEOPLE WITH MENTAL ILLNESSES IN JAILS WHEREAS, counties routinely provide treatment services to the estimated 2 million people with serious mental illnesses booked into jails each year; and WHEREAS, prevalence rates of serious mental illnesses in confinement facilities are three to six times higher than for the general population, with statistics showing that almost 13% of North Carolina's prison population requires some type of intervention due to mental health issues; and WHEREAS, almost three-quarters of adults with serious mental illnesses in jails have co- occurring substance use disorders; and WHEREAS, adults with mental illnesses tend to stay longer in jail and upon release are at a higher risk of recidivism than people without these disorders; and WHEREAS, county jails spend two to three times more on adults with mental illnesses that require interventions compared to those without these treatment needs; and WHEREAS, without the appropriate treatment and services, people with mental illnesses can continue to cycle through the criminal justice system, often resulting in tragic outcomes for these individuals, their families, and their communities; and WHEREAS, county jails are generally an unsafe environment for those with mental health treatment needs; and WHEREAS, the North Carolina Association of County Commissioners has undertaken a serious effort to address the local service needs of those with mental illnesses through the appointment of a special Task Force; and WHEREAS, Harnett County, like all counties, takes pride in our responsibility to protect and enhance the health, welfare and safety of our residents in efficient, safe, and socially just ways; and WHEREAS, through the Stepping Up Initiative, the National Association of Counties, the Council of State Governments Justice Center and the American Psychiatric Foundation are encouraging counties to reduce the number of people with mental illnesses in county jails; NOW THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS: 1. That the Board of Commissioners does hereby sign on to the Call to Action to reduce the number of people with mental illnesses in our county jail and commits to sharing lessons learned with other counties in North Carolina and across the country to support the Stepping Up Initiative; 2. That the Board of Commissioners will utilize resources available through the Stepping Up Initiative and other resources provided by the Council of State Governments Justice Center to convene a diverse team of leaders and decision makers from multiple agencies who are committed to safely reducing the number of people with mental illnesses in jails, 3. That this team will utilize the comprehensive resources available through the Stepping Up Initiative to develop a plan to reduce the number of people with mental illness in the county jail for 2016-2020, consistent with the Council of State Governments Justice Center report and recommendations, to be presented to the Board of Commissioners at its first meeting in December 2015. Adopted this 3rd day of August 2015. HARNETT COUN C. Gordon Spring an Abe Elmore