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HomeMy WebLinkAbout020121mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting February 1, 2021 The Harnett County Board of Commissioners met in regular session on Monday, February 1, 2021, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of six feet, as the Board demonstrated compliance with State law and prudent public health practices. Members present: Staff present: W. Brooks Matthews, Chairman Lewis W. Weatherspoon Vice Chairman Mark B. Johnson, Commissioner Barbara McKoy, Commissioner Matt Nicol, Commissioner Paula Stewart, County Manager Christopher Appel, Senior Staff Attorney Kimberly Honeycutt, Finance Officer Lisa McFadden, Budget Director Margaret Regina Wheeler, Clerk Chairman Matthews called the meeting to order at 9:00 am. Commissioner Nicol led the Pledge of Allegiance and invocation. Chairman Matthews called for any additions or deletions to the published agenda. Vice Chairman Weatherspoon moved to approve the agenda as published. Commissioner McKoy seconded the motion that passed unanimously. Vice Chairman Weatherspoon moved to approve the following items on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Minutes: May 31, 2016 Work Session May 10, 2016 Work Session May 2, 2016 Budget Work Session April 26, 2016 Work Session April 12, 2016 Work Session April 4, 2016 Regular Meeting March 29, 2016 Special Session March 15, 2016 Work Session March 7, 2016 Regular Meeting February 1, 2021 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 9 Minutes: 2. Budget Amendment March 1, 2016 Planning Retreat February 9, 2016 Work Session February 1, 2016 Legislative Luncheon January 26, 2016 Work Session 4 Health Department Code 1105110 502010 1105110 503030 1105110 505010 1105110 505050 1105110 506010 1105110 506020 1105110 506040 1105110 507010 1105110 507030 1105110 507050 1105110 507070 1105110 330210 5 Health Department Code 1105110 502010 1105110 505010 1105110 505050 1105110 519090 1105110 526010 1105110 583000 1105110 523040 1105110 582000 7 Health Department Code 1105110 502010 1105110 503030 1105110 505010 1105110 505050 1105110 506010 1105110 506020 1105110 506040 1105110 507010 1105110 507030 1105110 507050 1105110 507070 1105110 519090 1105110 330210 Salaries & Wages 401k FICA Retirement Medical Insurance Dental Life Insurance Unemployment Worker's Compensation Employee Clinic OPEB Federal Funds Salaries & Wages FICA Retirement Other Contracts Office Supplies Non -Cap Asset -Large Equipment Medical Supplies & Drugs Non -Cap Asset -Small Equipment Salaries & Wages 401k FICA Retirement Medical Insurance Dental Insurance Life Insurance Unemployment Worker's Compensation Employee Clinic OPEB Other Contracts Federal-Covid 543 38,875 increase 778 increase 2,974 increase 2,695 increase 7,800 increase 300 increase 65 increase 195 increase 270 increase 165 increase 100 increase 54,217 increase 9,786 increase 1,000 increase 800 increase 1,733 increase 59 increase 30 increase 11,008 decrease 2,400 decrease 98,000 increase 1,960 increase 7,497 increase 6,860 increase 16,037 increase 680 increase 130 increase 500 increase 810 increase 290 increase 200 increase 10,000 increase 142,964 increase February 1, 2021 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 9 198 Solid Waste Code 6607410 544010 6607410 543080 6607410 531010 6607410 531020 6607410 531030 6607410 523050 6607410 534010 6607410 502030 6607410 587000 6607410 539050 6607410 543080 6607410 539090 213 Board of Elections Code 1104170 502030 1104170 502020 1104170 502090 1104170 526010 1104170 537010 1104170 532050 1104170 534010 276 Health Department Code 1105110 519090 1105110 330210 1105110 350410 363 Harnett Regional W Code 3917100 578000 3917100 575001 3913900 390970 3913900 390910 364 Solid Waste Code 3509100 578000 3502700 57500 3503900 390970 3503900 390910 365 General Government Code 3009100 578000 3009100 575001 3003900 390970 3003900 390910 a ter Banking Charges Rental — Buildings Training — Mileage Training — Meals Training — Lodging Plants, Seeds & Fertilizer Printing Salaries & Wages Non -Cap Asset — Office Permits/Taxes/Fees Rental -Buildings Other Services Salaries & Wages Salaries & Wages Part Time Salaries & Wages Other Supplies Advertising Postage Printing Other Contracts Federal Funds -Medicaid Service Fees -Other Services Other Financing Uses Debt Service Charges Other Financing Sources Proceeds of Debt Issues Other Financing Uses Debt Service Charges Other Financing Sources Proceeds of Debt Issues Debt Service Other Financing Uses Debt Service Charges Other Financing Sources Proceeds of Debt Issues 12,500 increase 500 decrease 500 decrease 1,000 decrease 3,000 decrease 3,000 decrease 4,500 decrease 1,514 increase 1,514 decrease 12,300 increase 2,300 decrease 10,000 decrease 528 increase 4,940 increase 7,543 increase 15,728 increase 173 decrease 10,000 decrease 18,566 decrease 10,081 increase 3,893 increase 6,188 increase 237,330 increase 1,446 increase 225,960 increase 12,816 increase 1,647,209 increase 13,147 increase 1,500,000 increase 160,356 increase 60,055,297 increase 450,583 increase 53,381,040 increase 7,124,840 increase February 1, 2021 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 9 367 Harnett Regional Water Code 3917100 578000 3917100 575001 3913900 390970 3913900 390910 368 Human Resources Code 8609306 547010 8603500 350410 492 Board of Elections Code 2908901 502090 2908901 330210 587 Capital Reserve Fund Code 5009800 598400 5003900 390981 662 Asset Forfeiture Fund Code 2178303 598100 2178303 598500 2178303 390990 664 Sheriffs Office Code 5104310 557000 5103900 390982 666 Sheriff's Office Code 1104390 583000 1104390 523030 1104390 524010 1104390 521030 1104390 582000 1104390 583000 1104390 584000 1103900 390982 Other Financing Uses Debt Service Charges Other Financing Uses Proceeds of Debt Issues Payment of Claims Service Charges Salaries & Wages Federal Interfund Transfer — Capital Project Interfund Transfer — General Fund Interfund Transfer — General Interfund Transfer — Capital Reserve Fund Balance Appropriated Capital Outlay — Vehicles Transfer From Special Revenue Non -Cap — Large Equipment Public Safety Supplies M & R Building Uniforms Non -Cap — Small Equipment Non -Cap — Large Equipment Non -Cap — Info Tech Transfer from Special Revenue 3. Tax rebates, refunds and releases 20,142,420 increase 350,238 increase 17,575,000 increase 2,917,658 increase 900,000 increase 900,000 increase 22,827 increase 22,827 increase 508,891 increase 508,891 increase 291,000 increase 70,000 increase 361,000 increase 70,000 increase 70,000 increase 22,000 increase 78,000 increase 40,000 increase 39,200 increase 43,200 increase 35,000 increase 33,600 increase 291,000 increase 4. Sherriff's Office requested approval to sell K-9 Memphis, Bloodhound who is retiring after 5 years of service, to his previous owner John Werbelow, for the sum of $1.00. February 1, 2021 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 9 5. Harnett County General Services requested approval and acceptance of the funding agreement between the County of Harnett and the North Carolina Department of Transportation to execute the Terminal Area Utility Improvements Project. The total amount, through the NC Department of Transportation, Division of Aviation Non - Primary Entitlement grant, is $89,674 with a required match of $9,964. These funds will be used to provide professional services to design terminal area utility improvements for the future new terminal at Harnett Regional Jetport. 6. Administration requested approval of the Old Detention Center Separation/Demolition Capital Project Ordinance totaling $508,891. (ATTACHMENT 1) 7. Harnett County Workforce Development requested approval of the contract for FY 2020- 2021 with the Triangle South Workforce Development Board, which administers the Workforce Innovation and Opportunities (WIOA) grant. The WIOA grant is a federal grant that provides funding for employment and training services to the citizens of Harnett County enrolled in the WIOA Youth, Adult and Dislocated Worker Programs. The Sampson County WIOA Youth Program will also be included for this fiscal year. 8. Sheriffs Office requested approval of the 2021 Harnett County Health Plan for the Harnett County Detention Center. 9. Harnett County Health Director requested approval to accept COVID-19 Vaccination funds from NC DHHS in the amount of $54,217, These funds are part of the "Paycheck Protection Program and Health Care Enhancements Act" to assist local health departments in planning and implementation of mass COVID-19 vaccinations. 10. Harnett County Health Director requested approval to establish the following new fees: CPT CODE DESCRIPTION RECOMMENDED PRICE 90702 Diphtheria Tetanus $55 0011A Administration of Moderna COVID Vaccine 1st Dose $17 0012A Administration of Moderna COVID Vaccine 2nd Dose $29 11. Harnett County Health Director requested approval of the revision to the Clinical Patient Fees, Eligibility and Bad Debt Write -Off Policy. 12. Harnett County Health Director requested approval to accept additional COVID 543 funds from North Carolina Department of Health and Human Services in the amount of $142,964 to assist local health departments in testing and implementation of COVID-19 vaccines. February 1, 2021 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 9 13. Harnett County General Services requested approval and acceptance of the funding agreement between the County of Harnett and the North Carolina Department of Transportation to execute the Master Plan Update Project. The total amount, through the NC Department of Transportation, Division of Aviation Non -Primary Entitlement grant, is $414,357 with a required match of $41,436. These funds will be used to provide professional services to update the Harnett Regional Jetport Master Plan and Airport Layout Plan. Vice Chairman Weatherspoon moved to approve the appointments listed below. Commissioner Nicol seconded the motion, which passed unanimously. HARNETT COUNTY BOARD OF ADJUSTMENT Zachary Smith was appointed to serve as the District 5 alternate member on this Board for a term of three years expiring February 28, 2024. HARNETT COUNTY CEMETERY BOARD OF TRUSTEES Angela McCauley was appointed to replace John Hairr on this Board for a term of three years expiring January 31, 2024. NURSING HOME COMMUNITY ADVISORY COMMITTEE Marvin Wayne Tawney was appointed to serve on this committee for a one year term expiring February 28, 2022. Brian Haney, Assistant County Manager participating remotely, led the discussion regarding Harnett County FY 2021 Legislative Priorities. Staff distributed the draft Harnett County FY 2021 Legislative Priorities submitted for Board prioritization. Staff also distributed a copy of additional proposed legislative priorities submitted by Vice Chairman Weatherspoon. Discussions continued. Vice Chairman Weatherspoon moved to approve the following 2021 legislative priorities for Harnett County. Commissioner Johnson seconded the motion that passed unanimously. 1- Broadband - Assist County in Expanding Broadband Access to Underserved Areas 2- Economic Development - Assist County with Economic Development Marketing Efforts 3- Economic Development - Assist County in Creation of Industrial Parks and Sites for Economic Development 4- Harnett Regional Jetport - Assist County with Expanding and Enhancing Harnett Regional Jetport 5- Transportation - Support Four -Lane Highways into Wake County 6- Transportation - Support Creation of Bypass around City of Dunn 7- Transportation - Support Expansion of CAMPO's Boundary within Harnett Co. 8- Education - Increase Lottery Payout to Counties February 1, 2021 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 9 Additional Legislative Priorities - Appropriate Full Funding for the Federal Impact Aid Program (Federal) - Assist with Efforts to Expand Natural Gas Capacity (State) Require Accurate County Assignment of Sales Tax for Delivered Goods (State) - Provide Additional Solutions to Assist with Funding Public Education (State & Federal) Provide Funding to Help Counties Implement School Security Measures (State & Federal) Preserve Funding for Local Health Departments (State) Lower NCDOT Road Takeover Threshold to 60-65% percent Buildout (State) Support Legislation to Assist Firefighters who Contract Disease Related to Service (State) Expand Fire Prevention Grant Opportunities to include Counties (State & Federal) - Require Licensing and Permitting for Fire Extinguisher and Suppression System Installation (State) Give School Systems Flexibility in Establishing their K-12 Calendars (State) - Provide Funding to Support and Establish Treatment Courts (State) - Appropriate Recurring Funds to Support State Aid for Public Libraries (State) Increase Appropriation to Agricultural Development and Farmland Preservation Trust Fund (State) Ms. Stewart and Mrs. McFadden sought approval of the Harnett County Recommended 2022 — 2028 Capital Improvements Program (CIP). Mrs. Stewart clarified that commissioners are only approving the items listed in the plan which are still not part of the budget until included in the upcoming approved budget. Mrs. McFadden listed the following three change to the recommended 2022 — 2028 CIP: 1) Increase Patriots Park, Phase 1 to $411,000 to be funded from parks capital reserve. 2) Place camera upgrades and door locks on hold, pending identification of a funding source. 3) Reduce school maintenance fund to $400,000. Commissioners were previously asked to score/rank the projects within the recommended 2022 — 2028 CIP to assist staff with future planning. Commissioner Johnson moved to approve the recommended 2022 — 2028 Capital Improvements Program (CIP) as presented with the three changes listed. Commissioner McKoy seconded the motion, which passed unanimously. Christopher Appel, Senior Staff Attorney, distributed and reviewed a proposed COVID-19 local leave policy regarding COVID-19 leave for County employees. He said the proposed local leave policy essentially mirrors the Emergency Paid Sick Leave and Emergency FMLA that expired effective December 31, 2020. Mrs. Stewart provided numbers regarding this leave by County employees in 2020. Discussions continued as commissioners provided guidance regarding various options within the proposed policy. Chairman Matthews clarified that staff previously noted that these funds have already been budgeted. February 1, 2021 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of 9 Mr. Appel said the propose COVID-19 local leave policy should fill the gap until the federal government does something else. Commissioner Nicol moved to approve the policy as presented, retroactive to January 1, 2021, however with all reasons below open to all County employees through June 30, 2021: COVID-19 Sick Leave can be used for reasons 1-5 below by all employees, including healthcare providers and emergency responders. 1. Subject to a federal, state, or local quarantine or isolation order related to COVID- 19; 2. Advised by a health care provider to self -quarantine due to COVID-19 concerns; 3. Experiencing COVID-19 symptoms and seeking medical diagnosis; 4. Caring for an individual subject to a federal, state, or local quarantine or isolation order or advised by a health care provider to self -quarantine due to COVID-19 concerns; 5. Caring for the employee's child under 18 years of age if the child's school or place of care is closed or the child's care provider is unavailable due to COVID-19. Vice Chairman Weatherspoon seconded the motion that passed unanimously. Mr. Stewart provided an update on COVID-19 in Harnett County regarding vaccinations and testing. Ira Hall, Information Technology Director for Harnett County, addressed the Board regarding AV equipment in the new meeting chambers and options available. It was the consensus of the Board to live stream regular meetings, audio and video, going forward. Mrs. Honeycutt reviewed the Veteran's Treatment Court (VTC) Program Financials provided. Commissioners requested additional information. Mr. Haney stated that the hope is that the current grants will fully fund the Veteran's Treatment Court and that the County will not have to provide any additional funding. Chairman Matthews called for any new business. Commissioner Nicol provided a report on his recent meeting with the BREATH Harnett County group. Commissioner Nicol asked to add to an upcoming work session agenda discussion about forming a committee to pursue grants and to address racial equity. Vice Chairman Weatherspoon moved that the Board go into closed session for the following purposes: 1) To instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property; and 2) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(5)&(6). Commissioner Nicol seconded the motion which passed unanimously. Vice Chairman Weatherspoon moved that the Board come out of closed session. Commissioner Johnson seconded the motion that passed unanimously. February 1, 2021 Regular Meeting Minutes Harnett County Board of Commissioners Page 8 of 9 Vice Chairman Weatherspoon moved to adjourn the meeting at 11:13 am. Commissioner McKoy seconded the motion, which passed unanimously. - Curvi,viiS• j g.,pasy ./L V c W. Brooks Matthews, Chairman t Regina eler, Clerk rr co' February 1, 2021 Regular Meeting Minutes Harnett County Board of Commissioners Page 9 of 9 ATTACHMENT 1 Harnett COUNTY NORTH CAROLINA OLD DETENTION CENTER SEPARATION/DEMOLITION CAPITAL PROJECT ORDINANCE www.harnett.org BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. This project consists of the separation and demolition of the former detention center from Harnett County Emergency Services, along with the rerouting utilities as necessary. The old jail continues to deteriorate and creates a health and safety hazard for the rest of the facility. Section 2. The following expenditures are hereby appropriated for this project: Construction $ 427,728 Design, Engineering & Construction Mgmt $ 34,900 Contingency $ 46,263 Total $ 508,891 Section 3. The following revenues are hereby appropriated for this project: Transfer from Capital Reserve $ 508,891 Section 4. Copies of this capital project ordinance shall be furnished to the Clerk to the Board, the Budget Officer and the Finance Officer for direction in carrying out this project. Duly adopted this 1st day of February , 2021. Margaret Regina Wh eler, Clerk to the Board strong roots • new growth W. Brooks Matthews, Chairman Harnett County Board of Commissioners