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Home My WebLink About110419m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting November 4, 2019 - The Harnett County Board of Commissioners met in regular session on Monday,November 4, 2019,in the Commissioners Meeting Room, County Administration Building,420 McKinney Parkway, Lillington,North Carolina. Members present: Gordon Springle, Chairman Howard Penny,Vice Chairman Mark B. Johnson, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Staff present: Paula Stewart, County Manager Dwight Snow, County Attorney Allen Coats, Deputy Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Commissioner Miller led the Pledge of Allegiance and invocation. Chairman Springle called for any additions or deletions to the published agenda. Mrs. Stewart requested to add for consideration Harnett Regional Water's request for approval to purchase upgraded encrypted radios for their SCADA system from Custom Controls Unlimited for $174,000. Vice Chairman Penny moved to approve the agenda as amended. Commissioner Johnson seconded the motion that passed unanimously. Commissioner McKoy moved to approve items on the consent agenda. Commissioner Miller seconded the motion,which passed unanimously. 1. Minutes: October 21, 2019 Regular Meeting 2. Budget Amendments 3 Health Department Code 1105110 502010 Salaries 6,970 increase ; 1105110 503030 401k 140 increase 1105110 505010 FICA 534 increase 1105110 505050 Retirement 628 increase 1105110 506010 Medical Insurance 1,216 increase 1105110 506020 Dental Insurance 44 increase 1105110 507010 Unemployment 35 increase 1105110 507030 Worker's Compensation 25 increase 1105110 507050 Clinic 23 increase November 4, 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 5 3 Health Department continued Code 1105110 507070 OPEB 15 increase 1105110 523040 Medical Supplies 3,355 increase 1105110 526010 Office Supplies 275 increase 1105110 532050 Postage 213 increase 1105110 537010 . Advertising 6,262 increase 1105110 544095 Incentives 4,326 increase 1105110 330210 Federal-Family Planning 24,061 increase 7 Department of Aging Code 1105160 528010 Athletic&Program Supplies 500 increase 1105160 380840 Donations 500 increase 16 Detention Public Safety Code 7504390 547010 Payment of Claims 750,000 increase 7504390 350480 Service Charges Concessions 750,000 increase 115 Health Department Code 1105110 522010 Food&Provisions 178 increase 1105110 544095 Incentives 172 increase 1105110 380840 Donations-Pink Ribbon 350 increase 266 Development Services Code 1104951 544000 AMPI-Contracted Services 6,500 increase 1104951 390990 Fund Balance Appropriated . 5,500 increase 1104951 330310 State Funding 1,000 increase 314 Department of Aging Code 1105160 504010 Expense Allowance 100 increase 1105160 532050 Postage 100 increase 1105160 526010 Office Supplies 1,248 increase 1105160 330210 Federal-SHIPP Funds 1,448 increase 1126 Cultural &Rec Code 1106199 547090 NC Arts Council Allocation 34,598 increase 1106199 330310 NC Arts Council Grant 34,598 increase 3. Harnett County Tax Department requested approval of a list of late applications submitted for property tax exclusion. These applications meet all qualifications per General Statutes and are approved for the exemption/exclusion they are applying for, beyond being late. 4. Sheriff's Office requested approval to accept a Bloodhound donation valued at approximately$1,000 from Tammy Bybee at"Just in case Bloodhounds" of 102 Cedar Bay Court, Coinjock,NC 27923. November 4,2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 5 5. 2019 Adoption Awareness Month and Day Proclamation 6. Harnett County Administration requested approval of the Public School Building Capital Fund North Carolina Education Lottery Application for the release of$1,021.528 for debt services.. 7. Harnett County Emergency Services requested approval of award of bid for Harnett County Emergency Services Debris Management and Removal Services to Southern Disaster Recovery(SDR). There are no initial funds required;the cost begins once the county activates this contract during a disaster event. The recommendation for award of bid is based on their years of experience in the industry,their ability to work multiple disasters simultaneously, and their resource inventory which allows them to handle large disasters. (Attachment 1) 8. Harnett County Emergency Services requested approval to accept the grant award from the North Carolina Department of Public Safety Emergency Management Division for the 2019 Emergency Management Performance Grant(EMPG) in the amount of $35,000.00. This grant funding will be used to purchase a new diesel 3/4 ton pickup to provide daily support and hauling of equipment trailers as well as provide back-up towing capabilities for the mobile command post. No county match/funds are being requested for this vehicle purchase. 9. Harnett County Administration requested approval of a lease agreement with the Shawtown High School Alumni Association to occupy space within the building at 252 Irene Roberts Road, Lillington, on the former Shawtown School Campus. The term of the lease agreement is for 10 years at a cost of$1 per year. 10. Harnett County Administration requested approval of a lease agreement with the Johnston-Lee-Harnett Community Action to occupy space within the building at 252 Irene Roberts Road,Lillington, on the former Shawtown School Campus. The term of the lease agreement is for 10 years at a cost of$1 per year. 11. Harnett Regional Water requested approval for the purchase ofupgraded encrypted radios for their SCADA system from Custom Controls Unlimited(CCU)for$174,000. CCU has provided all of our SCADA equipment and is also the vendor we rely on for the majority of our controls maintenance. This request will allow us to maintain the existing 111 standardization of SCADA equipment we have and enhance our cybersecurity against outside malicious hacking attempts. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following citizens addressed the Board: - Floyd Heins regarding 1814 Rainey Drive in Spring Lake. - Jennifer O'Dell of 4088 McDougald Road in Mamers. Mrs. O'Dell asked for help in getting internet access in her area. November 4, 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 5 Vice Chairman Penny responded that one of the Board of Commissioner's top priorities is expanding broadband access to underserved areas of Harnett County. Marty Clayton, Duke Energy District Manager,presented Harnett County Parks and Recreation Director Carl Davis with a check for$9,600 for the Longleaf Pine Restoration Project at Anderson Creek Park.. Mr. Davis, along with Harnett County Forest Ranger Buren Fulmer, applied for this grant from the Duke Energy Foundation to pay for pre-commercial mechanical thinning of natural loblolly pines,which will restore the longleaf pine trees in Anderson Creek Park. The estimated cost of the pre-commercial thinning is $200 per acre and the estimated area that needs to be thinned is 48 acres. Commissioner Miller moved to approve the appointments listed below. Commissioner McKoy seconded the motion that passed unanimously. Adult Care Home Community Advisory Committee Laurinda Southerland was reappointed to serve on this committee for a term of three years expiring September 30, 2022. Harnett County Board of Adjustment Chris Horne was appointed to serve as an alternate for District 3 on this Board for a term of three years expiring November 30,2022. Harnett Regional Jetport Committee Jeff Whittington was appointed to serve on this committee for a term of three years starting January 1, 2020 and expiring December 31,204244Mr. Whittington's 1 2-31- appointment was a recommendation of the Economic Development Council. RESEARCH TRIANGLE REGIONAL PARTNERSHIP Commissioner Howard Penny, Dr. Lisa Chapman, Angie Stewart were appointed to serve on this Board. These appointments were recommendations of the Economic Development Council. SANDHILLS CENTER Tonya M. Gray was appointed to serve on this board for a term of three years expiring October 31,2022. Eric Truesdale,Director of Harnett County Veteran Services,provided an update on Harnett County Veteran Services and their outreach program efforts. Mr. Truesdale also reviewed the Geographic Distribution of VA Expenditures (GDX)which is a summary of expenditures by state. The group discussed the need to educate citizens about the importance of using their 9- digit zip code. Harnett County General Services Director Barry Blevins introduced Holly Hargrove as Harnett County's new Animal Services Manager. November 4, 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 5 Ella Wise, a member of the Harnett County Commission on Women and Youth,presented their request for assistance with the Red Barn Community Free Thanksgiving Meal event. Commissioners recognized that this request is outside of the normal process as these types of requests typically come before the Board through the Nonprofit Committee. Harnett County Staff Attorney Thomas Reyer briefly reviewed what the laws requires of the County to be able to provide funding to any private entity. Mrs. Stewart suggested folks could maybe donate these items personally. Mrs. Wise also updated the Board on another upcoming activity of the commission. Mrs. Stewart noted that the Town of Broadway has contacted Harnett County about collecting taxes for them on five parcels,which has previously been collected by Lee County. She also reviewed upcoming meetings and invitations. There was no new business. Vice Chairman Penny moved that the Board go into closed session for the following purpose: 1) To instruct the County staff concerning the position to be taken by the County in negotiating an agreement for the acquisition of real property; and 2) To hear a report concerning the investigation of alleged criminal misconduct. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(5)&(7). Commissioner Miller seconded the motion,which passed unanimously. Commissioner Miller moved that the Board come out of closed session. Vice Chairman Penny seconded the motion that passed unanimously. Commissioner McKoy moved to adjourn the meeting at 10:11 am. Commissioner Miller seconded the motion that passed unanimously. • `� Jr )2,144 Gordon Spring dr aitan �� , � ,. t Regina eeler, Clerk ,01141 Vt November 4, 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 5 ATTACHMENT 1 BID SCORING EVALUATION CROWDER CRITERIA POINTS VALUE TCT DRC GULF SDR OMNI TFR Capacity For Mobilization 10 7 7 10 9 8 7 Financial Stability,Size of Firm 15 10 15 15 15 13 13 Training/Experience/equipment/per sonnel and assets 15 10 12 15 15 12 12 expertise in I-tMA Kelmoursement Process 10 5 6 8 9 6 10 Past Performance 15 12 13 15 15 13 13 Reasonableness of Cost 20 18 10 18 20 18 9 POINTS SCORE 62 63 81 83 70 64