The URL can be used to link to this page

Home My WebLink About111020wsa9 :00 am 9:15 am 9:45 am 10:00 am 10:15 am Harnett County Board of Commissioners Work Session Tuesday, November 10, 2020 9:00 am T hi s m eetin g wiU not be open to members of th e public to attend in pe rs on however, lis ten ing options are provi d ed below . Call to order, Pledge of Allegiance and Invocation Development Services: Proposed Rezoning: Case# PLAN 2010-0001 Landowner/Applicant: Neal Bryant Johnson I PN Development; 39.1 +/-acres; Pin# 0651-84-5847.000; From RA-40 to RA-30 Zoning District; SR# 1436 (Matthews Road); Neill's Creek Township . Text Amendment: Case # PLAN 2010-0002 Hamett County Unified Development Ordinance; Article XIV, Definitions & Certifications; Sections 2 .0, 5.0. To amend Hamett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment brings consistency to definitions as referenced in the newly adopted language of l 60D. Text Amendment: Case# PLAN 2010-0003 Hamett County Unified Development Ordinance; Article XIII, Enforcement & Penalties; Sections 5.0, 6.0. To amend Hamett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment clarifies the appropriate notification process as it relates to issuing a notice of a violation and is consistent with the newly adopted language of 160D. Text Amendment: Case# PLAN 2010-0004 Hamett County Unified Development Ordinance; Articles III, IV , V, VI, XI, XII, XIII, XIV. To amend Hamett County's U .D.O. in order to comply with North Carolina General Statute 160D. This amendment replaces the previous statute reference of 153A to reflect the newly adopted 160D statute reference. Text Amendment: Case# PLAN 2010-0005 Hamett County Unified Development Ordinance; Hamett County Unified Development Ordinance; Articles III, IV, V, VI, XI, XII, XIII, XIV. To amend Hamett County's U.D.O . in order to comply with North Carolina General Statute 160D. This amendment replaces the term Conditional Use Permit with the term of Special Use Permit. Discuss the County applying for the North Carolina Community Development Block Grant Coronavirus Program and upcoming public hearing, Coley Price and Barry Blevins Discuss FY2022 Community Transportation Program Application (HARTS) and upcoming public hearing, Barry Blevins Discuss proposed Resolution Providing for Electronic Listing and Extending the Time for Filing Electronic Listings of Personal Property for Property Tax Purposes, Bill Tyson 111020 HCBOC Page 1 10:30 am Discussion regarding the purpose and bylaws for the Commission for Women and Youth, Paula Stewart and Thomas Royer I 0:45 am 2021-2022 CIP Presentation, Renee Paschal and Lisa McFadden 11 :00 am Di scuss proposed operational loan from Hamett County to the Hamett County Properties Corporation, Dwight Snow 11 : 15 am Discus s Board of Education's request to apply for Needs-Based Public School Capital Fund Grant , Paula Stewart 11 :30 am County Manager's Report: COVID-19 Update November 16, 2020 Regular Meeting Agenda Review Review applications to serve on Boards and Committees Upcoming meetings and invitations Employee Appreciation Week 11 :45 am Closed session 12 :15 pm Adjourn CONDUCT OF THE NOVEMBER 10111 MEETING OF THE HARNETT COU NTY BOARD OF COMMISSIONERS The Ham ett County Board of Commissioners will con vene thei r Novembe r 10 , 2020 work sessio n under ce rta in conditi ons : I . The Hamett County Board of Commiss ioners and Count y governm ent staff n ecessar y to condu ct the meeting or to sp eak o n scheduled agenda item s will b e s tati oned in th e meeting c ham bers to ma int ain the reco mmend e d soci a l d istan cing of 6 fee t. 2. The Novemb er 10 wo rk session will not be open to members of the public to attend in person as we are observin g th e c urrent prov isio ns of an y Executi ve Ord ers r e lated to mass gatherings and publi c health guidance regarding soci a l di stan cing. The public will have the opportunity to listen to the meeting live online or by calling into the meeting. 3. T he meetin g will be str eamed li ve on H am ett County Governme nt 's Yo uTub e Channe l at : https://www.youtube.com/channel/UCU7mTF6HTD65x 98EhAMeMg/featured 4. If yo u wis h to call in and li sten to the meeting yo u may di al (910)814-6959. Pl ease r emember to m ute your ph o ne whil e li stening so as no t to di srupt o th e rs li ste nin g . 5. You may a lso fo ll ow alo ng o n Twitt er @Ha m ettCounty to ge t li ve upd ates during th e meetin g . T he Boar d a pp recia tes the pub li c 's pati enc e an d understand in g as th ey seek to e ns ure the cont inuity of co unty op era tio ns whi le dem onstratin g co mpli a nce with State law an d prudent publi c health practi ces in th ese d iffi cult tim es. 111020 HCBOC Page 2 Board Meeting Agenda Item MEETING DA TE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Rezoning: Case# PLAN 2010-0001 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Landowner/Applicant: Neal Bryant Johnson I PN Development; 39.1 +/-acres; Pin# 0651- 84-5847.000; From RA-40 to RA-30 Zoning District; SR# 1436 (Matthews Road); Neill's Creek Township. Development Services staff reccomends approval based on adjacent, residential zoning as well as compatability with the Land Use Plan. Additional Information: At their November 2nd meeting, the Hamett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility to the Land Use Plan and due to the existing residential uses in the area. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\llu cas\AppData\Local\Microsoft\Windows\INetCache\Content.Outloo k\MSD4JYM8Vohnson _CC agenda form .docx Page I of I 111020 HCBOC Page 3 REZONING STAFF REPORT Case: PLAN 2010-0001 Jay Sikes, Mgr. of Planning Services j si k es@harnett.org Phone: (910) 893-7525 Fax: (910) 814-8278 Planning Board: November 2, 2020 County Commissioners : November 16, 2020 Requesting a Rezoning from RA-40 to RA-30 Applicant Information Owner of Record: Name: Neal Bryant Johnson Address : 1503 Matthews Rd. Applicant: Name : PN Development Address: 108 Commerce Dr. City/State/Zip: Lillington, NC 27546 City/State/Zip : Dunn, NC 28335 Property Description PIN(s): 0651-84-5847.000 Address/SR No.: Matthews Rd. Acreage: _4..:....:0:...c....8.::....:8c......_ __ _ ------------------------------ Township: D (01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black River Pag e 1 of 5 D (05) Buckhorn D (06) Duke D (07) Grove D (08) Hectors Creek , !22541~ ~ .. ,. .. , .. Vicinity Map D (09) Johnsonville D (10) Lillington r8] (11) Neill's Creek D (12) Stewart's Creek D (13) Upper Little River STAFF REPORT 111020 HCBOC Page 4 Site Description: Currently being used for agricultural purposes, otherwise the property is mostly cleared. The intent is to develop for reside ntial purposes. Surrounding Land Uses: There are some major subdivisions in the vicinity, as well as single family residential lots and agricultural uses. Services Available Water: IZ! Pub lic (Harnett County) D Private (Well) D Other: Unverified Page 2 of 5 Sewer: D Public (Harnett County) IZ! Private (Septic Tank) D Other: unverified Transportation: Annual Daily Traffi c Count: 550 along this section of Matthews Rd. Site Distances: Good STAFF REPORT 111020 HCBOC Page 5 Zonin District Com atibilit The following is a summary of potential uses. For all applicable uses for e,ach Zoni'!fl_ district please refer to the UDO's Table of Uses. Land Use Classification Com atibilit The following is a summary of potential uses. For all applicable uses for each Zoning district please refer to the UDO's Table of Uses. Page 3 of 5 If '/ I ' Medium D ensity Residential Parks & Rec Natural Preserves Bona Fide Farms Single Family Manufactured Homes, (with design criteria) Manufactured Homes Multi-Family Institutional Commercial Services Retail Wholesale Industrial Manufacturing Parks & Rec Natural Preserves Bona Fide Farms Single Family Manufactured Homes, Design Regulated Manufactured Homes Multi -Family (via a SUP) I nstitutiona I Commercial Service Retail Wholesale Industrial Manufacturing CURRENT RA -40 X X X X X ZONING RA -30 X X X X X X REQUESTED RA-30 X X X X X X X LAND USE MDR X X X X X X STAFF REPORT 111020 HCBOC Page 6 Site along Tripp Rd (looking towards Matthews Rd) Tripp Rd & Matthews Rd intersection Site along Matthews Rd Site along Matthews Rd (looking towards Tripp Rd) Evaluation IZJ Yes D No The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential i nconvenience or ha r m to the community. REASONING: The impact to the surrounding community is reasonable, as the requested zoning district is simi la r in nature as the surround i ng area . IZJ Yes D No The requested zoning district is COMPATIBLE with the existing Land Use Classification . REASONING: The requested zoning is compatible with the Land Use classification of Medium Density Residential, as well as within the Compatibility Development Target area. The MDR land use class cou ld have lot densities that range from 2-5 units per acre. The Compatibility Target area is based on potential water & sewer availability, which leads to flexibility in lot sizes. IZJ Yes D No The proposal does ENHANCE or maintain the publ ic health, safety and general welfare. REASONING: The requested rezoning to RA-30, would enhance or mainta in the public health, safety, and general welfare due to the existing resi dential uses within the area . Page 4 of 5 STAFF REPORT 111020 HCBOC Page 7 D Yes ~ No The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness. REASONING: Since this parcel is adjacent to the same zoning district, this application does not need to be considered for a Small Scale rezoning . Suggested Statement-of-Consistency (Staff concludes that...) As stated in the evaluation, the requested rezoning to RA-30 would not have an unreasonable impact on the surrounding community based on the existing residential uses and compatibility with the County's Land Use Plan . Therefore, it is recommended that this rezoning request be APPROVED. Additional Information On November 2nd, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility with the Land Use Plan and the residential uses in this area . • No one spoke in opposition. Page 5 of 5 STAFF REPORT 111020 HCBOC Page 8 Joe E. Godwin Sr., I' E.. P.L.S Fleet Te mple. l'.E. September 17, 2020 Attn: Landon Chandler Enoch ngmeers,P.A. Consulting Engineers & Surveyors 1403 N.C. 50 South Benson, N C 27504 Harnett County Development Services 108 E. Front St. P.O. Box 65 Lillington, NC 27546 Re: Neal Johnson Property Proposed Rezoning Landon: P hone: (919) 894 -573 1 (91 9 ) 894-77 65 Fax: (919) 894-8 190 Email : general@.e noch engineers c om Enclosed is rezoning application, $1,750.00 fee, & map of property for proposed rezoning. PB meeting on 11/2. Purpose of zoning change: To have 25,000 sf lots for better land use and design for the property. Land use is Medium Density Residential, and we feel that RA-30 would be more in-line with this land use as established in the Harnett County Land Use Plan. After review, if you have question s or need additional information, please let me know. R~I\C- FleetTempr Enoch Engineers, PA 111020 HCBOC Page 9 APPLICATION FOR ZONING CHANGE Planning Department 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone: (910) 893-7525 Fax: (910) 893-2793 Total Fee: $1 ,750 .00 Receipt: ----- Permit: --------- Hearing Date: _ Applicant Information Owner of Record: Name: NEAL BRYANT JOHNSON Address: 1503 MATIHEWS ROAD City/State/Zip : LILLINGTON , NC 27546 E-mail: Phone: 910-984-7155 Fax: Property Description ------- Applicant: Name: PN Development Address: 108 Commerce Drive City/State/Zip: Dunn . NC 28335 -------------E -ma i I: piercedevelopment@grnail.com Phone: 910-389-4139 Fax: (91 O) 328-5452 PIN(s): 0651 -84-5847 .ooo Acreage: 39 .1 Acres Address/SR No.: Matthews Rd . (SR 1436) ---------------------------------Directions from Li Ii i ngton; From US401/N C210 intersection head N ort~ on US 401 0 .8 miles , turn right on Matthews Rd (SR 1436). Property Deed Book: 2119 Plat Book: Existing Zoning : D Conservation 0 RA-20M 0 RA-20R 0 RA -30 f;2j RA-40 0 Commercial D Light Industrial 0 Industrial 0 Office & Inst'! Attachments is on the right 1 mile at intesection of Tripp Rd (Sr 1435) Page: 641 Page : Requested Zoning: D Co nservation 0 RA-20M 0 RA-20R ~ RA-30 0 RA-40 D Co mmercial D Light Industrial D Industrial D Office & Inst'! ---- Township: D ( 01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black River D (OS) Buckhorn D (06) Duke • Written description of property from recorded deed D (07) Grove D (08) Hectors Creek D (09) Johnsonville D (10) Lillington ~ (11) Neill's Creek D (12) Stewart's Creek D (13) Upper Little River • Recorded map of property at sca le of not less than one ( 1) inch = 200 feet • Explanation of why the zoning change is requested, addressing applicable portions of Article XIV of the Zoning Ordinance Signatures Th e undersigned applicant hereby certifies that, to the hest of his or her knowledge and belief, all information supplied with this application is true and accurate: · ll!!ow~er ~$lL!PV U!t~pvio ~f.~ Page 1 of 2 APPLICATION FOR ZONING CHANGE 111020 HCBOC Page 10 Requirements for Consideration The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless : 2.1 The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. 2.2 There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. 2.3 T here is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) 2.4 There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change . 2.5 The proposed change is in accordance with the comprehensive plan and sound planning practices. Page 2 of 2 APPLICATION FOR ZONING CHANGE 111020 HCBOC Page 11 HARNETT COUNTY TAX ID# ~ -/('-05 BY~~~H-0 __ 1111111111111 200!014898 FOR ~EG16UQTIO/< REG!6TU OF O£E0S ~J'{~y iM~GR~~ 2005 1¥.!G 18 03 : 58 : 53 P!I BK :2119 PG :641-643 FEE :$17 .00 USW\~1~61 This instrument prepared by Rhonda H . Ennis, Anomey, PO Box 1102, Lillington, NC 27546 Revenue: $__ Parcel Identification Number: ---------- NORTH CAROLINA HARNEIT COUNTY NORTH CAROLINA GENERAL WARRANTY DEED THIS DEED made this 161h day of August, 2005, by and between Nathan R. Johnson and wife, Mable M. Johnson, 1475 Matthews Road, Lillington, North Carolina 27546, Grantors and Neal Bryant Johnson, 1503 Matthews Road, Lillington, North Carolina 27546, Grantee The designation Grantor and Grantee as used herein shall include said parties, their heirs, successors, and assigns, and shall include singular, plural, masculine, feminine or neuter as required by context. WITNESS ETH: That the Grantor, for a valuable consideration paid by the Grantee, the receipt of which is hereby acknowledged, has and by these presents does grant, bargain, sell and convey unto the Grantee in fee simple, all that certain lot or parcel ofland situated in Neill's Creek Township, Hamett County, North Carolina, and more particularly described as follows: A tract of land lying in Neill's Creek Township, Harnett County, North Carolina, containing 4 5.17 acres, more or less, being a part of the 165 acre farm known as the "J. H. Tripp Place" approximately 2 miles North from Lillington; bounded, nor or formerly, as follows: North by the lands of Laura Stephenson; East by the lands of C. B. Matthews and Dr. A. W. Peede; South by the lands ofC. H. Tripp and Dr. A. W. Peede and West by the lands ofC. H . Tripp, J. H. Tripp, and State Highway Fann Road (which lies between Highways 401 and 210 via J . H. Tripp's residence); more particularly described as follows: BEGINNING in the center of the State Highway Fann Road, which lies between Highways 401 and 210 via J. H. Tripp's residence, in the original North line of the J . H. Tripp 165 acre farm, and runs as the original North line South 81 degrees 15 minutes East 69 feet ; thence continuing as old original North line South 88 degrees 45 minutes East 990 feet to an iron stake; thence South 3 degrees 30 minutes West 709.7 feet to an iron stake; thence North 87 degrees West 495 feet to an iron stake on the ditch bank; thence South 3 degrees 30 minutes West 620 feet to a comer; thence North 87 degrees West 495 feet to a comer; thence South 5 degrees 15 minutes West 658 feet to center of a dirt road; thence as the center of said dirt road North 85 degrees West 900 feet to the center of a State Highway Farm Road; thence as the center of the State Highway Farm road, which runs between Highways 401 and 210 via 1. H . Tripp's residence, North 27 degrees East 2 118 feet to the point of BEGil\TNING, containing 45 .17 acres, more or less. The property hereinabove described was acquired by Grantor by instrument recorded in Book 617, Page 661, Hamett County Registry. TO HA VE AND TO HOLD the aforesaid lot o r parcel ofland and all privileges and appurtenances thereto belonging to the Grantee in fee simple. 111020 HCBOC Page 12 And the Grantor covenants with the Grantee, that Grantor is seized o f the premises in fee simple, has the right to convey the same in fee simple, that title is marketable and free and clear of all encumbrances, and that Grantor .. viii warrant and defend the title against the lawful claims of all persons whomsoever except for the exceptions hereinafter stated. Title to the property hereinabove described is subject to the following exceptions: IN WITNESS WHEREOF, the Gran tor has hereunto set his hand and seal, or if corporate, has caused this instrument to be signed in its corporate name by its duly authorized officers and its seal to be hereunto affixed by authority of its Board of Directors, the day and year first above written. 7.kk~ (SEAL) NORTH CAROLINA HARNETI COUNTY ~ 91<):~(SEAL) le M . Johnson I, a Notary Public of the County and State aforesaid, certify that Nathan R . Johnson and wife, Mable M. Johnson, Grantors, personally appeared before me this d ay and acknow/ej'ed the execution of the foregoing instrument. Witness my hand and official stamp or seal, this 'I-ti day of August, 2~005. ,,11111111,,, ·'~ta> H. ,,, _J;f' -l~···-·?1' ...... ""' Notary Public / ~(··NOTARY ~ \ -.. ·-My Commission Expires: July 30. 2010 ~ s PUBL.IC (J § ~"P~·· •. l,lf,$ ~ ....... ~co~~~,~ ,,,,,,.,,,,, 111020 HCBOC Page 13 ~-.. ·---. -·· . -·~--.... ---·--·· . ~ - KIMBERLY S . HARGROVE REGISTER OF DEEDS , HARNETT 305 W CORNELIUS HARNETI BLVD SUITE 200 LILLINGTON, NC 27546 PLEASE RETAIN YELLOW TRAILER PAGE It is part of recorded document, and must be submitted with original for re-recording and/or cancellation . * •* * •••**'******. * *' ... **** •• * •••••••••• * ** ** ••••••• **•*••••• ••••••••••••• ****** •••• *. ** *** ** * * ********** ...... * ** ••••• ** ** Filed For Registration : 08/18/2005 03:58:53 PM Book: RE 2119 Page: 641-643 Document No.: 2005014698 DEED 3 PGS $17 .00 Recorder: ELMIRA MCLEAN * ••••• *** ...... * * * *' •• * ........................ * * *" * ** ** * * ••••••• * ,, ••• * •• * ••• * •••••••• * * **. * ••• ** • ., * ••••• * ••••• *** * •••• * *. State of North Carollna , County of Harnett The foregoing certificate of TERESA H. ENZOR Notary Is certified to be correct. This 18TH of August 2005 KIMBERLY S. HARGROVE , REGISTER OF DEEDS By, (~711~ Deputy/ASS1'ffinf"Reglster of Deeds '. * .......... ** * •• * •••• * ••• ** •••• ft* ••• * ••• * •••••••• * ••••• * •••••• * ••••••• * ••••• **** ••••• *** ••••• ******** ••••••• * •••• *** •• * 111111111111111111111111111 IIIII IIIII 111111111111111 IIII 1111 2005014698 111020 HCBOC Page 14 ,,. ' ') ( ...._ Harnett COUNTY ProjectTRAK PLAN2010-0001 Address : MATTHEWS RD APN: 0651-84-5847.000 PLANNING BOARD Date Paid : Wednesday, October 21, 2020 Paid By: PN Development Cashier: KBG Pay Method : CHECK 1075 Printed: Wednesday, October 21, 2020 10:56 AM 1 of 1 $1,750.00 $1,750.00 $1,750.00 1 111020 HCBOC Page 15 Board Meeting Agenda Item MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Text Amendment: Case# PLAN 2010-0002 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Hamett County Unified Development Ordinance; Article XIV, Definitions & Certifications; Sections 2.0, 5.0 . To amend Hamett County 's U .D.O. in order to comply with North Carolina General Statute 160D . This amendment brings consistency to definitions as referenced in the newly adopted language of 160D . Development Services staff recomends approval based compliance with the County's regulatory documents as well as the North Carolina General Statutes. Additional Information : On November 2nd , the Harnett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility with the NC General Statutes. No one spoke in opposition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\ll ucas\AppData\Local\M icrosoft\ Wind ows\lNetCache\Cont ent.Outl ook\M S D4JYM 8\PL AN2 0 I 0-0002 _TA_ CC agenda fom1 .docx Page I o f I 111020 HCBOC Page 16 c_ ~ Har nett }(~ co u N r v TEXT AMENDMENT REQUEST FORM q (ARoL.,,,, (Internal) Development Services 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone: (910) 893-7525 Fax : (910) 893-2793 Planning Board: November 2, 2020 County Commissioners: November 16, 2020 Applicant Information: Case Number PLAN2010-0002 Applicant : Name: Harnett County Development Services Address : 108 E Front St City/State/Zip: Lillington NC, 27546 E-mail: Phone: 910-893-7525 Type of Change [ZI New Addition [Z!Revision Unified Development Ordinance: Ordinance Current Text: See attached Article: Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: XIV Section: 2.0, s.o To amend Harnett County's U .D.O. in order to comply with North Carolina General Statute 160D. This amendment brings consistency to definitions as referenced in the newly adopted language of 160D. Suggested Statement-of-Consistency: (Staff concludes that...) The requested Text Amendment is compatible with Harnett County regulatory documents as well as the North Carolina General Statutes . Therefore, it is recommended that this Text Amendment request be APPROVED. Additional Information On November 2nd, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of this application based on compliance with the NC General Statutes. • No one spoke in opposition. Page 1 of 2 111020 HCBOC Page 17 Red text is proposed, Black text is existing Article XIV. Definitions & Certifications 2.0 General Definitions & Acron ym s 2 .2 General D e finition s Building: ATTACHMENT 1 ,\ny s tru cture used or intended fo r supp o rt ing o r shel terin g any use or occupancy . AHy strncture having a rnof suppoHed by colutt1Hs or walls attd iHteHded for the shelter, housiHg, or eHdosure of aHy iHdividual, animal, process, equipffieflt, goods, or ffiaterials of aHy kifld. Dwelling: . \ building that contaim one or two family dwelling units used, intended or designed to be used, rented, lea sed, let or hired out to be occupied for li,·ing purposes. Is a buildittg, or port:i:ofl thereof, desigHed or used either priffiMily or exdusivdy for residetttial oceupattcy, ifldudiflg siHgle family residettces, t\vo faffiily residences, aHd ffiultifam:ily resideftces, but flOt ittdudittg hOEels , 1r1.otds, boardiHg houses , or iHHS. (See "Multifam.ily Residential Development" and "Single Fam.ily Dwelling") Dwelling: Unit A single unit pro\'iding complete, independent li,·ing facilities for o n e or more persons, including perm.anent prm ·isions for hing, s leeping, eating, cooking and sanitation. Coflsists of oHe (1) or ffiOre l'OOffi S which are arraHg ed, desigHcd, or u sed as liviHg quarters for Ofle (1) family only. fodividual bathroom(s) attd coffiplctc kitchrn facilitie s, pcrmaflefltty iHstaHed, shaH always be ittduded for each "d .veHittg unit". 5.0 Natural Resources Definitions & Acronyms 5 .2 Natural Resour ces D efinitions Dwelling: Unit ,\ single unit prm·iding complete, independent li ving fac ilities for o n e or more persons, including permanent p rm·isions for li\'ing, s le e ping, eating, cooking and sa nitation. Coflsists of OflC (1) or ffiore fOOffiS which arc am1H g ed, desigflcd, or used as liviflg quarters for Ofle (1) fluni:ly only. Ittdi,.ridual bathroom(s) aHd complete kitchcfl facilit.ies , pcn'tlafleHtly iHstaHcd , shaH always be iflduded for each "dweHiHg unit". Page 2 of 2 111020 HCBOC Page 18 Board Meeting Agenda Item MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Text Amendment: Case # PLAN 2010-0003 REQUESTED BY: Development Services/ Mark Locklear REQUEST : Hamett County Unified Development Ordinance; Article XIII, Enforcement & Penalties ; Sections 5.0, 6.0. To amend Hamett County 's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment clarifies the appropriate notification process as it relates to issuing a notice of a violation and is consistent with the newly adopted language of I 60D. Development Services staff recomends approval based compliance with the County's regulatory documents as well as the North Carolina General Statutes. Additional Information: On November 2"<l , the Hamett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility with the NC General Statutes . No one spoke in opposition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\ll ucas\AppData\Lo cal\M ic roso ft \ Windows\lNetCache\Co ntent.Outlook\M SD4 JYM8\PLAN 20 I 0-0003 _TA_ CC agenda fonn.docx Page I of I 111020 HCBOC Page 19 ~ :'\ Harnett )(~ co u NT v TEXT AMENDMENT REQUEST FORM -'0 1 u L,r-.. (Internal) Development Services 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone : (910) 893-7525 Fax: (910) 893-2793 Planning Board: November 2, 2020 County Commissioners: November 16, 2020 Applicant Information: Case Number PLAN2010-0003 Applicant: Name: Harnett County Development Services Address: 108 E Front St City/State/Zip: Lillington NC, 27546 E-mail : Phone: 910-893-7525 Type of Change ~ New Addition ~Revision Unified Development Ordinance : Ordinance Current Text: See attached Article: Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: XIII Section: s.o, 6.0 To amend Harnett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment amendment clarifies the appropriate notification process as it relates to issuing a notice of a violation and is consistent with the newly adopted language of 160D. Suggested Statement-of-Consistency: (Staff concludes that...) The requested Text Amendment is compatible with Harnett County regulatory documents and in compliance with the NC General Statutes . Therefore, it is recommended that this Text Amendment request be APPROVED . Additional Information On November 2n d, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of this application based on compliance with the NC General Statutes. • No one spoke in opposition. Page 1 of 2 111020 HCBOC Page 20 Red text is proposed , Black text is existing Article XIII. Enforcement & Penalties 5.0 Notifications 5.1 General ATTACHMENT 1 The A dministrator shall notify the owner(s) of property and/ or pcrm.itt ee(s) found to b e in v iolation of th.i s Ordinance in writing by perso nal d elin'ry seMee, electronic dcliYcr y, or fir st class mail. , Of re~stefed m:Hi:l , or by eeft:i:fied m:ail , retl:lrn feceipt requested. N otifications m ay b e provided b y simila r means to the occupant(s) of the property or pcrson (s) undertaking an acti\'ity found to be in violation. The notice of violation shall give a description of the violation and its location, the measure s necessary to correct it, the possibility of civil p enaltie s and judicial enforcement action, and notice of the right to appeal. The notice shall also state the time period allowed, if any, to correct the violation. Time period for compliance may vary depending on the nature of the violation 5.2 Post ed Notice of V iolation s The Administrator may give notice b y way of posting notice of the "iolation conspicuously on the property. T h e official p roviding t h e notice of Yiola t ion sha ll certify to the local goYernment t hat the notice was proYided and the certi fi cate sha ll be deemed conclus i\·e in t he absence of fraud . The notice shH.tl give H period of 30 dHys to centHet the PlHnning Depat'tment as .veH as the natl:lfe ef the vcciolation as a.fl attem:pt to seNe n otice. The posting o f the notice of violation is MC considered County p Proper ty and removal of the postin g shall be conside red a criminal offense. Once the posting has been made, w hether or n o t the posting has been removed, it shall be trea te d a s official notice o f the v iolation. 6.0 Remedies In order to ensure compliance w ith t he prov isio n s stated in th.i s Ordinance, th e Administrator may utilize the following r emedies to prevent, correct, or abate a violatio n . l n a situa Lion wh e re a deYclopment appronl is called to be reYoked, the 1\drninis t rntor shall fo ll ow t hat same process a s utilized for appro\'al. Page 2 of 2 111020 HCBOC Page 21 Board Meeting Agenda Item MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Text Amendment: Case# PLAN 2010-0004 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Harnett County Unified Development Ordinance; Articles Ill, IV, V, VI, XI, XII, XIII, XIV. To amend Harnett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment replaces the previous statute reference of 153A to reflect the newly adopted l 60D statute reference. Development Services staff recomends approval based compliance with the County's regulatory documents as well as the North Carolina General Statutes. Additional Information: On November 2"ct , the Harnett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility with the NC General Statutes. No one spoke in opposition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\llucas\AppData\Local\M icrosoft\ W indows\!NetCache\Conte nt . Out1ook\MSD4JYM8\PLAN20 I 0 -0004 _TA_ CC agenda form.docx Page I o f I 111020 HCBOC Page 22 ~_r-·-"" Harnett ( -1 (-'. C o u N T Y TEXT AME -~ r r PT ~ rt;~ 11.i DMENT REQUIEST FORM (Internal) Development Services 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone: (910) 893-7525 Fax : (910) 893-2793 Planning Board: November 2, 2020 County Commissioners: November 16, 2020 Applicant Information: Case Number PLAN2010-0004 Applicant: Name: Harnett County Development Services Address: 108 E Front St City/State/Zip: Lillington NC, 27546 E-mail: Phone: 910-893-7525 Type of Change ~ New Addition ~Revision Unified Development Ordinance : Ordinance Current Text: See attached III, IV, V, VI, XI, XII, Article : XIII, XIV Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: Section: To amend Harnett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment replaces the previous statute reference of 153A to reflect the newly adopted 1600 statute reference. Suggested Statement-of-Consistency: (Staff concludes that ... ) The requested Text Amendment is compatible with Harnett County regulatory documents and in compliance with the North Carolina General Statutes. Therefore, it is recommended that this Text Amendment request be APPROVED. Additional Information On November 2°d, the Harnett County Planning Board voted unanimously (4 -0) to recommend approval of this application based on compliance with the NC General Statutes. o No one spoke in opposition. Page 1 of 1 111020 HCBOC Page 23 Proposed Text Amendments To amend Harnett County's U.D.O. in order to comply with North Carol ina General Statute 160D . Thi s amendment replaces the previous statute reference of 153A to reflect the newly adopted 160D statute reference . Article Section Sub-Section Article I Section 4.0 General Provisions Authority Article Ill Development & Subdivis ion Review, Section 2.0 2.3 Cert ificate of Oc cupancy (CO) & Building Permitting & Approval Requirement s Permit Requirements Permits Article Ill Development & Subdivision Review, Section 8.0 8 .1 Purpose Permitting & Approval Requirements Subdivision Review Procedu r es Article Ill 10.2 Purpose Development & Subdivision Review, Section 10.0 Perm itting & Approval Requirements Vested Rights 10.3 Approval Procedures & Authority 10.4 Duration Article IV Section 13.0 Zoning & Overlay Districts Military Corridor Overlay 13.4 Required Review District -MCO Article V Section 11.0 11 .2.5 Perm it (Level II) Use Regulations Other Uses Article VI Section 8.0 8.1 Public Hearing General Development Standards Development Agreements 8.2 Contents of Development Agreement 8.4 Periodic Review Article X Section 3.0 Natural Resources Flood Damage Prevention 3.1.1 Statutory Authorizatio n Article XI Section 3.0 3.1 Establishment & Procedure of Planning Administration & Boards Planning Board Board Article XI Section 5.0 5.1 Establishment & Procedure of the Board Administration & Boards Board of Adjustment of Adjustment Article XII Section 2.0 2.1.4 Action by the Board of County Amendments, Hearing Procedures, Appeals & Variances Amendments Commissioners Article XIII Section 2.0 Enforcement & Penalties Authority Article XIV Section 1.0 1.2 Meaning of Common Words Definitions & Certifications General Guidelines Article XIV Section 2.0 2.2 General Definitions Definitions & Certifications General Definitions & Site Plan (Site Specific Development Plan) Acronyms Article XIV Section 5.0 5.2 Natural Resources Definitions Definition s & Certifications Natural Resources Definitions Development, Existing Water Supply & Acron y ms Watershed 111020 HCBOC Page 24 Board Meeting Agenda Item MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Text Amendment: Case# PLAN 2010-0005 REQU ESTED BY: Development Services/ Mark Locklear REQUEST: Harnett County Unified Development Ordinance; Hamett County Unified Development Ordinance; Articles III , IV , V, VI , XI , XII , XIII , XIV. To amend Hamett County 's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment replaces the term Conditional Use Permit with the term of Special Use Permit. Development Services staff recomends approval based compliance with the County's regulatory documents as well as the North Carolina General Statutes. Additional Information: On November 2°ct, the Hamett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility with the NC General Statutes. No one spoke in opposition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\llu cas\AppDa ta\Local\M icrosoft\ Wind ows\JNetCache\Conte nt.Outlook\MS D4JYM 8\P LAN20 I 0 -0005 _TA_ CC agenda fom1.do cx Page I of I 111020 HCBOC Page 25 C "\ Harnett ] (~ c o u NT v TEXT AMENDMENT REQUEST FORM -' , • •· .i,, (Internal) Development Services 108 E. Front Street P.O . Box 65, Li llington, NC 27546 Phone: (910) 893 -7525 Fax : (910) 893-2793 Planning Board: November 2, 2020 County Commissioners: November 16, 2020 Applicant Information: Case Number PLAN2010-0005 Applicant: Name: Harnett County Development Services Address: 108 E Front St City/State/Zip: Lillington NC, 27546 E-mail: Phone: 910-893-7525 Type of Change ~ New Addition [8JRevision Unified Development Ordinance: Ordinance ------------ Current Text: See attached III, IV, V, VI, XI, XII, Article: XIII, XIV Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: Section: To amend Harnett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment replaces the term Cond itional Use Permit with the term of Special Use Permit. These mandated terminology changes are found in the following locations within the UDO. Suggested Statement-of-Consistency: (Staff concludes that...) The requested Text Amendment is compatible with Harnett County regulatory documents and in compliance with the NC General Statutes. Therefore, it is recommended that this Te x t Amendment request be APPROVED. Additional Information On November 2 nd, the Harnett County Planning Board voted unanimously ( 4-0 ) to recommend approval of this application based on compliance with the NC General Statutes . • No one spoke in opposition. Page 1 of 1 111020 HCBOC Page 26 Proposed Text Amendments To amend Harnett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment replaces the term Conditional Use Permit with the term of Special Use Permit. These mandated terminology changes are found in the following locations within the UDO. Article Section Sub-Section Article Ill Section 2.7 2.7 .3 Permit (Level Ill) Development & Subdivision Review, Communications Tower Permit Permitting & Approval Requ i rements 2 .7.4 Permit (Level IV) 2.8.1 Initiation of Conditional Use Permit Article Ill Section 2.8 2 .8 .2 Application for Conditional Use Permit Development & Subdivision Review, Conditional Use Permit 2 .8 .3 Compliance with Other Codes Permitting & Approval Requirements 2 .8.4 Revocation 2 .8.5 Expiration (strike 1 year add 2 years) Article Ill Section 5 .4 New Manufactured 5.4.1 Board of Adj u stment Submittal Development & Subdivision Review, Permitting & Approval Requirements Home Park Site Plan Requirements Article Ill Section 7.2 Development & Subdivision Review, Planned Unit Development 7 .2.1 Submitta l Procedure Permitting & Approval Requirements Article Ill Section 7 .3 7.3 .5 Actions after Decision of Planning Development & Subdivision Review, Office & Institutional Permitting & Approval Requirements Development Plan Board Article IV Section 2.0 Zoning Map 2.1 Interpretation of District Boundaries Zoning & Overlay Districts Article IV Section 12 .0 Highway Corridor 12.2 Permitted & Conditional Uses Zoning & Overlay Districts Overlay District -HCO Article IV Section 13.0 Military Corridor 13.3 Permitted & Conditional Uses Zoning & Overlay Districts Overlay District -MCO Article V Section 1.0 1.1 General Applicability Use Regulations Use Types & Regulations Article V Section 1.0 1.2 Table of Use Types & Regulations Use Regulations Use Types & Regulations 3 .2.1 Multifamily Residential Development : Article V Section 3 .2 General Regulations Use Regulations Multifamily Residential 3 .2.2 Multifamily Residential Development : Specific Regulations Article V Section 7 .0 7 .1.2 Zoo & Petting Zoo Use Regu lations Commercial Uses Article V Section 7.5 Recreational 7.5.2 Athletic Fields, Private Use Regulations Facilities & Uses 7 .5.6 Firing Range (Indoor & Outdoor) Article V Section 9 .0 Utility Uses 9.1 Privately Owned Public Utility Structures Use Regulations Article V Section 11.0 Other Uses 11.1 Airports & Related Uses Use Regulations 11.2.5 Permit (Level II) 111020 HCBOC Page 27 11.3 Firearm Certification Facilities 11 .4 Gunsmithing Article V Section 11.0 Other Uses 11.7 Mining Activities Use Regulations 11.8.2 Development Criteria 11.8.5 Review & Approval Pro cedures Article VI Section 2.0 2.1 Principle Buildings Per Lot General Development Standard s Principle Building Per Lot Article VII Se ction 7 .0 Lighting Standards 7.1.1 Applicability Development Des ign Guidelines Article XI Section 2.0 Administration & Boards County Board of Commissioners Article XI Section 5.0 5 .1 Establishment & Procedure of the Board Administration & Boards Board of Adjustment of Adjustment 5.3 Powers & Duties 3.1 Evidentiary Hearing (Quasi -judicial) Procedures (Conditional Use Permit) Article XII Section 3.0 3.1.3 Action by the Board of Adjustment Amendments, Hearing Procedures, Hearing & Meeting Procedures 3.1.4 Conditions of Approval Appeals & Variances 3.1.5 Abandonment of a Conditional Use Permit 3.1.6 Revocation of a Conditional Use Permit Article XIII Section 3.0 Violation s 3.1 General Enforcement & Penalties Article XIII Section 6.0 Remedies Enforcement & Penalties Article XIV Section 2.0 General Definitions 2.2 General Definitions (Site Plan (Site Definitions & Cert ifications & Acronyms Specific Development Plan) 111020 HCBOC Page 28 HARNETI COUNTY NORTH CAROLINA A RESOLUTION AMENDING THE HARNETT COUNTY UNIFIED DEVELOPMENT ORDINANCE WHEREAS, the Board of Commissioners of Harnett County adopted the UDO on October 17 , 2011 for the purpose of promoting the health , safety, and general welfare of the county residents; and WHEREAS , this ordinance was adopted under authority granted by the General Assembly of the State of North Carolina, particularly G .S. 153A-340; and WHEREAS, the UDO contains provisions for amending said ordinance and those provisions have been followed; and WHEREAS , the Hamett County Planning Board has reviewed the amendment to the article of the UDO as listed below and recommends the adoption of the following amendment. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY, NORTH CAROLINA that Hamett County Unified Development Ordinance shall be amended, per the new requirements of Chapter 1600 of the No rt h Carol ina General Statutes wh ich con so l id ates c utTent city- and county-enabling statutes for deve lopment reg ul ations, to read as indicated in the following "Attachments". "Attachment" is filed with the Unified Development Ordinance in the Clerk to the Board 's Office. Duly adopted this 161h day of November 2020 and effective upon adoption. HARNETT COUNTY BOARD OF COMMISSIONERS Mark B. Johnson., Chairman ATTEST: Margaret Regina Wheeler, Clerk to the Board 111020 HCBOC Page 29 Article XIV. Definitions & Certifications 2.0 General Definitions & Acronyms 2.2 General Definitions Building Any structure used or intended for supporting or sheltering any use or occupancy. Dwelling A building that contains one or two family dwelling units used, intended or designed to be used, rented, leased, let or hired out to be occupied for living puiposes. (See "Multifamily Residential Development" and "Single Family Dwelling") Dwelling Unit A single unit providing complete, independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. 5.0 Natural Resources Definitions & Acronyms 5 .2 Natural Resources Defmitions Dwelling Unit A single unit providing complete, independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation . Article XIII. Enforcement & Penalties 5.0 Notifications 5.1 General The Administrator shall notify the owner(s) of property and/ or permittee(s) found to be in violation of this Ordinance in writing by personal delivery, electronic delivery, or first class mail. Notifications may be provided by similar means to the occupant(s) of the property or person (s) undertaking an activity found to be in violation. The notice of violation shall give a description of the vio lation and its location, the measures necessary to correct it, the possibility of civil penalties and judicial enforcement ac ti on, and notice of the rig h t to appeal. The notice shall also state the time period allowed, if any, to correct the vi o lation. T ime period for compliance may vary depending o n the nature of the violati on 5.3 Posted Notice of Violations The Administrator m ay give notice by way of posting notice of the violation conspicuously on the property. The official providing the notice of vio lation shall certify to the local government that the notice was provided and the certificate shall be deem ed conclusive in the absence of fraud. The posting of the notice of vio lation is are considered County property and removal of the posting shall be con sidered a criminal offense. Once the posting has been made, whether or not the posting has been removed, it shall be treated as official notice of the violation. 6.0 Remedies In order to ensure complian ce with the provisions stated in this Ordinance, the Administrator may utilize the following remedies to prevent, correct, or abate a violation. In a situation where a development approval is called to be revoked, the Administrator shall fo llow that same process as utilized for approval. 111020 HCBOC Page 30 Article Section Sub-Section Article I Section 4.0 General Provisions Authority Article Ill Development & Subdivision Review, Section 2.0 2.3 Certificate of Occupancy (CO) & Building Permitting & Approval Requirements Permit Requirements Permits Article Ill Development & Subdivision Review, Section 8 .0 8.1 Purpose Permitting & Approval Requirements Subdivision Review Procedures Article Ill 10.2 Purpose Development & Subdivision Review, Section 10.0 Permitting & Approval Requirements Vested Rights 10.3 Approval Procedures & Authority 10.4 Duration Article IV Section 13 .0 Zoning & Overlay Districts Military Corridor Overlay 13.4 Required Review District -MCO Article V Section 11.0 11.2.5 Permit {Level 11) Use Regulations Other Uses Article VI Section 8.0 8 .1 Public Hearing General Development Standards Development Agreements 8.2 Contents of Development Agreement 8.4 Periodic Review Article X Section 3.0 Natural Resources Flood Damage Prevention 3.1.1 Statutory Authorization Article XI Section 3.0 3.1 Establishment & Procedure of Planning Administration & Boards Planning Board Board Article XI Section 5.0 5.1 Establishment & Procedure of the Board Administration & Boards Board of Adjustment of Adjustment Article XII Section 2.0 2.1.4 Action by the Board of County Amendments, Hearing Procedures, Appeals & Variances Amendments Commissioners Article XIII Section 2.0 Enforcement & Penalties Authority Article XIV Section 1.0 1.2 Meaning of Common Words Definitions & Certifications General Guidelines Article XIV Section 2.0 2.2 General Definitions Definitions & Certifications General Definitions & Site Plan (Site Specific Development Plan) Acronyms Article XIV Section 5.0 5.2 Natural Resources Definitions Definitions & Certifications Natural Resources Definitions Development, Existing Water Supply & Acronyms Watershed Article Section Sub-Section Article Ill Sect ion 2 .7 2.7.3 Permit (Level Ill) Development & Subdivision Review, Communications Tower Permit Permitting & Approval Requirements 2.7.4 Permit (Level IV) 111020 HCBOC Page 31 2.8.1 Initiation of Conditional Use Permit Article Ill Section 2.8 2.8 .2 Application for Conditional Use Permit Development & Subdivision Review, Conditional Use Permit 2.8.3 Compliance with Other Codes Permitting & Approval Requirements 2.8.4 Revocation 2.8.5 Expiration (strike 1 year add 2 years) Article Ill Section 5.4 New Manufactured 5.4.1 Board of Adjustment Submittal Development & Subdivision Review, Permitting & Approval Requirements Home Park Site Plan Requirements Article Ill Section 7.2 Development & Subdivision Review, Planned Unit Development 7 .2.1 Submittal Procedure Permitting & Approval Requirements Article Ill Section 7.3 7.3 .5 Actions after Decis ion of Planning Development & Subdivision Review, Office & Institutional Permitting & Approval Requirements Development Plan Board Article IV Section 2.0 Zoning Map 2.1 Interpretation of District Boundaries Zoning & Overlay Districts Article IV Section 12.0 Highway Corridor 12.2 Permitted & Conditional Uses Zoning & Overlay Districts Overlay District -HCO Article IV Section 13.0 Military Corridor 13.3 Permitted & Conditional Uses ~oning & Overlay Districts Overlay District -MCO Article V Section 1.0 1.1 General Applicability Use Regulations Use Types & Regulations Article V Section 1.0 1.2 Table of Use Types & Regulations Use Regulations Use Types & Regulations 3.2.1 Multifamily Residential Development: Article V Section 3.2 General Regulations Use Regulations Multifamily Residential 3.2.2 Multifamily Residential Development: Specific Regulations Article V Section 7.0 7 .1.2 Zoo & Petting Zoo Use Regulations Commercial Uses Article V Section 7.5 Recreational 7 .5.2 Athletic Fields, Private Use Regulations Facilities & Uses 7.5.6 Firing Range (Indoor & Outdoor) Article V Section 9.0 Utility Uses 9.1 Privately Owned Public Utility Structures Use Regulations Article V 11.1 Airports & Related Uses Use Regulations Section 11.0 Other Uses 11.2.S Permit (Level II) 11.3 Firearm Certification Facilit ies 11.4 Gunsmithing Article V Section 11.0 Other Uses 11.7 Mining Activities Use Regulations 11.8 .2 Deve lopment Criteria 11.8.S Review & Approval Procedures Article VI Section 2.0 2.1 Principle Buildings Per Lot General Development Standards Pr i nciple Building Per Lot Article VII Section 7.0 Lighting Standards 7.1.1 Applicability Development Design Guidelines Article XI Section 2.0 Administration & Boards County Board of Commissioners Article XI Section 5 .0 5.1 Establishment & Procedure of the Board Administration & Boards Board of Adjustment of Adjustment 5.3 Powers & Duties Article XII Section 3 .0 3.1 Evidentiary Hearing (Quasi-judicial) Amendments, Hearing Procedures, Hearing & Meeting Procedures Procedure s (Conditional Use Permit) Appeals & Variances 3.1.3 Action by the Board of Adju stm ent 111020 HCBOC Page 32 3.1.4 Conditions of Approval 3.1.5 Abandonment of a Conditional Use Permit 3.1.6 Revocation of a Conditional Use Permit Article XIII Section 3.0 Violations 3.1 General Enforcement & Penalties Article XIII Section 6.0 Remedies Enforcement & Penalties Article XIV Section 2.0 General Definitions 2 .2 General Definitions (Site Plan (Site Definitions & Certifications & Acronyms Specific Development Plan) 111020 HCBOC Page 33 Board Meeting Agenda Item MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT : Community Development Block Grant Program -Coronavirus Public Hearing and Application Approval REQUESTED BY: Barry A. Blevins REQUEST: Harnett County General Services Director request the Board of Commissioners hold a public hearing to obtain citizen comments regarding the State's Small Cities Community Development Block Grant Program -Coronavirus (CDBG-CV) application to the Rural Economic Development Divisions, NC Department of Commerce for funding consideration. The CDBG-CV application requests $810,000 grant funds to provide public service activities in the form of subsistence assistance to eligible Harnett County households that include utilities, heating fuel , water/bills and rent/mortgage payments directly to vendors due to the adverse impact of COVID-19. Eligibility requirements include the household meet HUD low-to-moderate income limits. The CDBG-CV application also requests $90,000 to be used toward CD BG-CV program administration. Requested funds do not require a county match. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\llucas\AppData\Local\M icrosoft \Windows\lN e tCache\Content.Outlook\MSD4JYM 8\20. l l .16 -Agenda Requ es t.docx Page I of 2 111020 HCBOC Page 34 Board Meeting Agenda Item MEETING DATE: November 16, 2020 TO: HARNETI COUNTY BOARD OF COMMISSIONERS SUBJECT: FY2022 Community Transportation Program Application (HARTS) REQUESTED BY: Barry A. Blevins, General Services Director REQUEST: Harnett Area Rural Transit Sytem (HARTS) requests a public hearing to allow citizens an opportunity to comment on transportation needs and the proposed 5311 and 5339 Community Transportation Program application, to be submitted to the North Carolina Department of Transportation, Public Transportation Division (NCDOT/PTD) no later than December 1, 2020. Following the public hearing, HARTS requests the Board of Conunissioners to consider and approve the application and resolution to apply for FY2022 funding. Requires matching funds totaling $114,994. Finally, as required by NCDOT/PTD funding, HARTS seeks a Board resolution to apply, enter an agreement with NCDOT and provide the necessary assurances and required match. Specifically, the Section 5311 and 5339 programs intends to enhance the access of people in non-urbanized areas to health care, shopping, education, employment, public services and recreation. Section 5311 and 5339 assists in the maintenance, development, improvement and use of public transportation systems in non-urbanized areas. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\apeele\AppData\Local\Microsoft\Windows\INetCache\ContentOutlook\3XS220U7\agendaforin2022.docx Page 1 oft 111020 HCBOC Page 35 111020 HCBOC Page 36 BYLAWS HARNETT COUNTY COMMISSION FOR WOMEN AND YOUTH ARTICLE 1-NAME This org;mization shall be koown a<, the HamettCOW1ty C'.ommission for Women and Youth and hereafter is referred to as HCCWY. Secti on 1. Sec tion 2. Section 3. Section 4. Sections. Section 6 . Section I. Section 2. Secti on J . Section 4. ARTICLE U -OBJECTIVES To educate and advocate on behalf of Hamett County women and youth. To acknowledge and honor women and youth and their role as vital oontributors to Harnett County. To identify and assess the needs of Harnett ColDlty women and youth. fo oooperate with groups and indl\ iduals involvcx.l m activities on the status of women and youth. To provide infonnation to the Hamett ColDlty Board of Commissioners on the needs and the issues important to Hamett County women and youth. To seek support from the Hamett County Board of Cormnissioners for program funding and the passage of); ~ relating to the needs of women and youth 11 the County. ARTICLE ID -MEMBERSHIP The HCCWY will consist of no more than I " citizens appointed by the Hamett County Board of Connnissioners. a One member shall be appointed from each of the five Corrnnissioners' districts. These five members shall be appointed for three-year tenns. b. l.Jpto t , mm1bers shall beaw,inloo fium Hamett County "at-large." These members shall likewise be appointed for thrc~-year terms. !\k,nhers shall be r es1denL<; of or work 111 I hlrnett County Each member shall actively support the work of the HCCWY and serve on at least one committee. All members of the HCCWY shall abide by the provisions of the Hamett 1 102720a HC BOC Page 81 111020 HCBOC Page 37 Section 5. Section 6. tn lt:Ss Section 7. Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. County Ethics Policy. Any memher wishing to resign from the HCCWY sha ll do so hy '-Uhmining a letter to the Hamett County Board of Commissioners . ·n.e resigning memoer shall supply a copy o f the resignation letter to the HCCWY C11air. It a memb er does not attend in any calendar ye.ar at least 75~ o of the scheduled meetings of H( ( WY , she may be asked to resign by the Hamett CoW1ty Board of Commissioners . Frulure to attmd at least 75% of such scheduled meeting.<; any calendar year shall constitute <.:ause for removal by the Board if the individual refuses to resign Such absences shall also be a consideration by the Hamett County Board ofCommtssioners m whether an ind1\1dual may be re· appointed to a positJon . The chaJT of HCC WY shall make regular reports (no often than every six months) to the derk of the Hamett County Board of Commissioners of membership attendance . A member shall notify the Chair or anotl1er member prior to the monthly HCCWY meeting or no later than three days following the meeting of the reason for any absence. ARTICLE IV-OFFICERS The officers shall be Chair, Vice Chair, gn d Secretary, Members who have served on the HCCWY for at least one year shall be eligible for nomination as Chair. All other members shall be eligible for nomination to other offices. Officers shall be nominated, elected and serve as follows: a Any member may nominate any eligible member for officer positions. b. The Chair shall take nominations from the membership each May. c. Officers shall be elected by a simple majority of votes cast by members present at the June meeting. Members shall vote by a show of hands . d. Officers shall serve one-year terms which begin in July of the year of their election and end on the last day of June of the following year or until their successon. are elected . No member shall hold the same office for more than two consecutive terms except upon the request and approval of the Han1ctt Co unty Boar<l nf Commi ss ioners . Any member wishing to resign from office shall do so by submitting a Jetter of resignation to the HCCWY Chair. If an office becomes vacant, the C hhi shall appoint a new officer to seive the remainder of the tenn. 2 102720a HC BOC Page 82 111020 HCBOC Page 38 Section 1. Section 2. Section 3. Section I. Section 2. Section 3. ARTICLE V -DUTCES OF OFFICERS l11e Chair sha11: a Appoint committee Chair.-. h. Appoint committee members . d Serve a<-ex-officio ,rn .. >tnber on all committees . e. Name ad-hoc committees and subcomm ittees as neede<l . f Appoint nmn~ to vacated offic.es. g. ('all and pres1de at all meetings . h Prepare the monthly meeting agenda and submn said agenda to the Sa.-retary the Monda) one week prior to the rnonth ·s meeting. l11e Vice 01air sha11: a. A~urne the duties of the Chair in the absence of the Chair. b. Serve as Chair until the election of officers if the elected Chair resigns or is removed from that office. d. Petfonn other duties needed to cany out the work of HCCWY . e. Ensure that new members are orientated to the work of HCCWY . f. Assume the duties of the Secretary in the l:lbsence of the Sa.Tetary The Secretary shall: a Take the mmutes of the HC'CWY mecting5, cma1 I c.opies of minute. from previous rnonth s meeting, and provide hard copies at the month!) meeting. b. Distribute the upcoming meeting agenda to members one week prior to any scheduled meeting. f . Oversee registration and d1striburion of materials at HC'C'WY event!>. Q. Keep a record of member attend,mce . ~. Tall) and record the election votes. f Perfonu other duties needed to carry out the work of HC'C'WY g. Ad,1se memhers of mailings , act1viries.. problems or events {'K-11aining to HCC\VY h-( arry out public relation dutte. l<1r the HCCWY . i. Asstane the duties of the Chair in the absence of the ('hair and Vice Chair. ARTICLE VI -MEETINGS HCCWY meetings shall be held monthly except when otherwise ordered by the Chair. l11e meetings shall be the fourth I uesday of the mondl at 6 pm unle:.s the Hrn1lett County govemment is dosed due to inclement weather, a State or National holida y, or a declared State of Emergency Tile meetings shall be held at the Hamett ( ounty Govemmental Complex h.:ated in Lillington.. NC'. Committee meetings shall be called by the Committee Chair at least < mcc a month 11,c Committee Chai, shall choost tht> method of the meeting. which can he in person . by email. by phone , or hy other ela-tronic mean s. In accordance with the Jaws of the State of North Carolina. all HCCWY meetings shall be open to th e publi c. 3 102720a HCBOC Page 83 111020 HCBOC Page 39 Section 4. Section 5. Section 1. Section 2. Section 3. Section 4. Section 1. Section 2. Section 3. A simpl e majority of member's present shall constitute a quorum In the event that the Chair, Vice Chan, and Sa.Tetary_are unable to attend a rCbrularly schuduled monthly meeting or must leave the meeting early. then the mcmbl..ors present shall elect a chainnan pro temporC' to preside over that meeting and a StX..1-etary pro tempore to truce the minutes . Jn the event that only one Officx.., is present at the regularly scheduled monthly meeting and is assuming the dunes of the Chair, d1en the members present shall elect a sa,Tctary pro tcmpur<' to take the minutes . The return of or arri, aJ of the Chau. Vice Chair Secretmy. or Treasurer, or d1e adjownment of the meeting. whichever shall occw· first shall te1111inate d1e appointment of the chainnan pro IC'mpore. 111e return ofor arm al of two Officers or the adjownment of the meeting, whichever shall 01..-cw first, shall tennim1te the appoinbnent of the secretary pro tempore . ARTICLE VU -EXECUTIVE COMMITTEE l11e HCCWY ela,-ted officers shall constitute the Executive Committee. A majority ol Executi ve Commitke members shall constitute a quorum . Meetings may be called by the Chair or at the wntten rcxiuest of tv•m Executive Committee members. The officers ma) invite to the mectmg other memhers needing to be present to cxo.:ute HCCWY husiness . The Executive C-0mmittce shall: a. Have general supervision over th e affairs of HCCWY between regular meetings. b. Mruce recommendations to HCCWY relati, e to its mission, scope, and affairs c. Perfonn such other duties as are specified by HCCWY or the Bylaws. d It shall work dosely with the HCCWY members . Hrunett Cow1ty Board of Conunissioners. and Hmnett ( 'otmty Government staff ARTICLE vm -COMMITTEES 11ie Standing Committees shall be Program, Puhhc Relations , and Legislative 111e newl} elected Chair shall appomt Standing Comm ittee Chairs and members following the June election ofofficers. except when directed otherwise in the Bylaws. The Program C.ommittee shall consist of at least three members . The Prog:nun Chair shall present at the September HCCWY meeting a proposal of projects and programs for the ensuing year. The Committee will coordinate and oversee these, unless otherwise directed by the HCCWY Chair. The Public Relations Committee shall consist of at least three members. It shall review the Directory ,mmlall) and update it if tht C ·omm1ttce ronsiders 11 ad,isahle . It sha ll considei andorestahlish a Speaker's Bureau and shall carry out activities that promote and facilitate the work of the Commission. It shall maintain contact 4 102720a HC B OC Page 84 111020 HCBOC Page 40 Section 4. \\1th ml)nbcrs as d111.'l..1txl hy the I K 'C\\ "I ( 'hair and ,hall c1ss1st ,, 1th mwntainmg the HC<. '\VY ,,ehc;ite lh: L egislath·e Committee ,hall u1ns1st of c1t ll!.'bl tlm~ members It shall infonn I {('('\\''I ol federal. state ,md ltic.1l lcgis lat1011 that ma) he llllJX)rtant Ill ,, , imcn and youth. and shall ,ccommend appropnate action to he taken b) HCCWY It shall consider p,u1ncnng \\ ith a tllllt-partisan gmup Ill de, elop oppoitw111tcs to learn more about Legislation that ma) be unportant to \\omen and )\iuth It shall rcv1e" the I l(TWY Bylaws annual!) and shall rocei,c, considC'I . and mitiatl' rcvi-.ions and runcndments ARTICLE IX-PARLIAMENTARY AUTHORITY The rules in Robert's Rules of Order Newly Revised shaJI govern the H CCWY in all cases in whlch they are applicable and in whlch they are not inconsistent with these Bylaws and those of the Hamett County Board of Commissioners. ARTICLE X-AMENDMENTS These Bylaws ma y be amended 1 altered, repealed, or restated by a vo te o(tht! ll}illQrity of the 1 lumen ( ·mmty BQarQ of Commissioners. ARTICLE IX-POLICIES Alwnna Volunteers A retired member of HCCWY, may maintain a more fonnaJ relationship with the HCCWY by declaring that she wishes to be a HCCWY altunna volunteer. This will expand HCC WY services and fonn a more readil y accessible group of volunteers to assist with program s and projects as well as providing a continuwn of information, historical or new. 5 102720a HCBOC Page 85 111020 HCBOC Page 41 <·(~Harnett ,,I.}_ COUNTY NORTH CAROLINA HARNETT COUNTY Recommended 2022-2028 Capital Improvements Program 111020 HCBOC Page 42 THIS PAGE WAS INTENTIONALLY LEFT BLANK 111020 HCBOC Page 43 Table of Contents Introduction Readers Guide Action Summart Total Cost of Projects by Year Funding Sources Operating Budget Effects Completed Projects Projects: 911 Fund Harnett County Sheriff's 911 Dispatching Software Replacern~11t General Fund Benhaven (former) School Renovation Board of Elections Voting Equipment Replacement Broadband Ex.oansion Initiative 1 -6 7 9 12 14 15 16 17 19 20 23 25 Central Carolina Community College -Parking Lot Resurfacing 27 Emergency (VIPER) Radios Replacement 28 Emergency Medical Services -Cardiac Monitor Replacements 30 Emergency Medical Services --Convalescent Transport Replacements 31 Emergency Medical Services --Emergency Transport Remounts 32 Emergency Medical Services --Emergency Transport Replacements 34 Emergency Radio System --Northwest Harnett Emergency Radio Tower Replacement 35 Emergency Services -Old Jail Demolition & Relocation of Building Systems 37 Fleet Management and Replacement System 38 Harnett County Resource Center & Library and Department of Social Services Addition 40 Harnett County Schools -Camera Upgrades 42 Harnett Count.v. Schools -Electronic Door Locks 43 Harnett County Schools -Erwin Elementary School Replacement 44 Harnett County Schools -Johnsonville Elementary Phase 1 46 Harnett County Schools -Maintenance Fund 47 Harnett County Schools -New Northwest Harnett Elementary 49 Harnett County Sheriff -Capital Reserve 51 Harnett County Sheriff --Detention Security Intercom Replacement 52 Harnett County Sheriff --Detention Video Surveillance Upgrade 53 Harnett County Sheriff --Records Software Replacement Harnett Regional Jetport --Airfield Lighting Rehabilitation Harnett Regional Jetport --Apron Expansion Harnett Regional Jetport -Master Plan Update Information Technology -Fiber Extension Parks & Recreation -Benhaven Park RedeveloQ.ment Parks & Recreation -Ca.oe Fear Shiner Park Phase 1 Parks & Recreation --Parks Capital Reserve Appropriations 54 55 57 5_9 60 61 62 64 Parks & Recreation --Greenway Trail Construction Capital Reserve 65 Parks & Recreation --Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting 67 Parks & Recreation --Patriots Park Phase 1 69 Parks & Recreation --Patriots Park Phase2 Parks & Recreation -Shawtown Park Public Library --Radio Frequency Identification Installation Social Services and Commons Area Roof Re.olacement Tax Office --Tax Reappraisal Fune! Solid Waste Solid Waste --Bulldozer Re.olacement Solid Waste -Northwest Convenience Center Relocation Future Proiects 7_1 72 74 76 77 78 79 80 82 111020 HCBOC Page 44 THIS PAGE WAS INTENTIONALLY LEFT BLANK 111020 HCBOC Page 45 Harnett County 2022-2028 Capital Improvements Program Introduction About the Capital Improvements Program (CIP) The CIP is a long-term plan for funding the county's major capital needs. It shows how facilities, equipment, and other projects that cost $100,000 or more could be scheduled and funded over the next seven years, beginning in FY 2022. It is important to state upfront that this is a PLAN, not a BUDGET, since a budget controls the actual spending of allocated funds. While staff attempts to be as accurate as possible, it is difficult to estimate project costs exactly, particularly early in the planning process. Before funds can be spent, they must be budgeted through the operating budget or, in most cases, through a separately adopted project ordinance. The same is true for operating costs, particularly for new facilities. As facilities are being planned, staff attempts to identify operating costs, such as staffing and utilities. The cost of these items depends on final square footage and operational issues that may not be apparent until the facility is far along in planning. CIP Process The CIP is a plan which is updated annually and may be modified at any time to reflect changing conditions. A CIP is a systematic way of anticipating, planning, and budgeting for major projects. The adoption of a CIP can improve the credit worthiness (bond rating) of a jurisdiction. Timeline for adoption: • CIP requests originate at the departmenUagency level. Requests were submitted on or before September 25, 2020. Staff provided substantial support to Harnett County Schools (HCS) and Central Carolina Community College (CCCC), which are new to the county's CIP process. • The Manager's Office is responsible for reviewing new and existing requests and recommending a proposed CIP to the Board of Commissioners. The recommended CIP will be presented on November 10, 2020. • Commissioners obtain public input on the CIP before discussing it. A public hearing is scheduled for November 16, 2020. Harnett County 2022-2028 Recommended Capital Improvements Program • Commissioners review the recommendation in detail and make changes. A work session will be scheduled soon after the newly elected board of commissioners takes office. • The final action is adoption of the CIP, which ideally will occur before the kickoff of the FY 2022 operating budget, scheduled for February 8, 2021. Overall Approach As mentioned before, HCS and CCCC were new to the county's CIP process this year. The recommended pay-as-you-go projects funded from the general fund increased significantly to address HCS's maintenance needs. Overall, the required annual contribution to general capital reserves increased from $950,000 to $1,750,000. Board of Education The Board of Education has requested approximately $200 million (in today's dollars) in new facility requests. The county currently does not have the resources to pay for these facilities, so these projects are shown as future projects in the CIP. The County Manager recommends that a joint work session between the Board of Education and Board of Commissioners be scheduled to discuss a future bond referendum to address these needs. County staff will work with HCS staff and the county's financial advisor to estimate the impact of a bond referendum on the county's property tax rate and debt burden to determine the final list of projects for consideration. In April 2020, as part of its FY 2022 budget request, the Board of Education presented a list of facility needs to the Board of Commissioners. The list and how the CIP addresses these needs is as follows (per the Board of Education document, costs shown below are estimates and do not include escalation or maintenance-type requests): Page 1 111020 HCBOC Page 46 April 2020 Estimated Category/Projects Cost How CIP Addresses Current Projects Erwin Elementary School $27,500,000 Included as a funded project Northwest Harnett Elementary School $38,100,000 Included as a funded project Tier 1 Projects (Immediate to 1 year) Johnsonville Elementary School (New Cafeteria, New Classrooms, Phase 1 included as a funded project; Phase 2 included as a future Renovate Gym) $11,300,000 project Not included; school system is using other county funds to South Harnett Elementary School Cafeteria Renovations $380,000 complete this project in FY 2021 South Harnett/Lillington Middle School (1100 seats, not incl. land) $50,000,000 Included as a future project South Harnett/Lillington or Highland High School $90,000,000 Included as a future project Hiqhland Elementary School Addition (300 seats with cafe expansion) $7,471,000 Included as a future project Overhills Elementary School Addition (300 seats with cafe expansion) $7,471,000 Included as a future project Tier 2 Projects (2 to 4 years) Lafayette Elementarv School Gym Renovations/New Cafeteria $5,000,000 Included as a future project North Harnett Primary Renovations TBD Not submitted as CIP request Wayne Ave. Elementary Renovations TBD Not submitted as CIP request Tier 3 Projects (5 to 9 years) Buies Creek Elementary School Replacement $28,000,000 Included as a future project Western Harnett-area Elementary School $31,300,000 Not submitted as CIP request Northern Harnett-area Elementary School $31,300,000 Not submitted as CIP request ST AR Academy Renovations/Replacement TBD Included as a future project Tier 4 Projects (10 to 15 years) Western Harnett-area Middle School $50,000,000 Not submitted as CIP request-beyond GIP timeframe Northwestern Harnett-area Middle School (land procured) $50,000,000 Not submitted as CIP request-beyond GIP timeframe HCHS/THS/WHHS Renovations TBD Not submitted as CIP request-beyond CIP timeframe Other School Renovations (school-by-school basis) TBD Not submitted as CIP request-beyond GIP timeframe Tier 5 (prioritize as resources become available) Harnett County Early ColleQe i@ Benhaven $3,000,000 A portion of this project is included in the Ben haven project, including parking and renovatina the avm and attached classrooms New School Transportation Facility $6,415,522 Included as a future project New Custodial/Storage Facility TBD Not submitted as a GIP request Gentry Educator Development Center TBD Not submitted as a CIP request Harnett County 2022-2028 Recommended Capital Improvements Program Page 2 111020 HCBOC Page 47 As the list above demonstrates, there are significant future projects on the horizon, namely school facilities and construction of a new housing unit at the county's detention center, which is projected to need an addition around 2030. All of these projects will require that the county issue debt to in order to fund them. Harnett County already has a fairly high debt burden (figures below are from the NC Treasurer's 2019 Debt Analysis and do NOT include the Erwin and Northwest Harnett borrowings of approximately $70.5million): • The debt to appraised value ratio is 2.25%. The average ratio of counties 100,000 to 250,000 population is 1.29%. The highest ratio in the population group is 2.6%. • Harnett County's debt per capita (what each resident would owe if the debt had to be repaid today) is $1,472. The average debt per capita for the population group is $1,208. The highest debt per capita in this group is $1,977. The county currently contributes $11 million from the general fund to fund existing and planned future debt. In addition, sales tax restricted for education is accumulated for debt. The county should be judicious about issuing new debt and work closely with Harnett County Schools to identify top priorities for funding. Recommended Changes Recommended changes to the 2022-2028 CIP include: Harnett County Schools • Establish an annual Maintenance Fund to address critical mechanical systems and roofs beginning in FY 2022. HCS identified a number of chillers, boilers, cooling towers, and roofs that are either past or nearing the end of their useful lives. Funds will be set aside in a separate capital reserve and roll from year to year, giving the school system a reliable source for funding these critical needs. [+9,841,415]. • Fund other small facility upgrades with lottery proceeds. In FY 2022, the CIP recommends funding camera upgrades [+317,715] and electronic door locks [+394,092] from the current balance in lottery proceeds. Going forward, 35% of the previous year's lottery proceeds will be available for future needs. The county currently allocates 65% of the previous year's lottery proceeds as capital outlay. The capital outlay appropriation is not changed, and the allocations shown in the CIP are in addition to capital outlay. Harnett County 2022-2028 Recommended Capital Improvements Program • Reflect facilities already approved that are being funded through the $100M general obligation bond approved in 2014. The recommended CIP reflects three school projects already underway: Erwin Elementary School replacement [+31,027,797), new Northwest Elementary School [+37,806,430], and Johnsonville Elementary Phase 1 renovation [+5, 100,000]. Other projects: Other projects are recommended as requested by the agency or department, unless otherwise noted. • Broadband Expansion Initiative: Working in partnership with a private internet service provider, the Harnett County Board of Commissioners has already approved the project to expand broadband service to unserved and underserved areas of the county in FY 2021. In addition to a $2M transfer from general fund balance, the county is applying for a grant to cover the remaining portion of the project [+3,985,000]. • Central Carolina Community College (CCCC) ·• Parking Lot Resurfacing: Resurface remaining parking areas and circulation drives at the main Harnett campus in FY 2022 to be funded through capital reserves [+160,338]. • Emergency Medical Services (EMS) ·· Cardiac Monitors Replacement: Replace all cardiac monitors to ensure consistent technology across all emergency units in FY 2027 [+610,855]. • Emergency Medical Services (EMS)·· Convalescent Transport Unit Replacements: Last year's CIP had a project for the initial purchase of these vans. Because of high mileage, they must be replaced every three years. An analysis showed that even though the vans are replaced more frequently than ambulances, they are more cost effective overall because of lower fuel and maintenance costs. The replacements will be funded from capital reserves [+674,182]. • Emergency Services ·· Old Jail Demolition and Relocation of Building Systems: An engineer has developed a cost estimate for this project, which was in last year's CIP as a future project. To ensure the health and safety of Emergency Services employees, the CIP recommends funding in FY 2021 from capital reserves [+431,917]. • Harnett Regional Jetport (HRJ) ·· Master Plan Update: The county must spend federal funds before the end of FY 2021 or they will revert, and the state has not moved forward on the Lighting and Apron Expansion projects. The airport master plan has not been updated since 2005. Because of requests to develop outside the area identified in the 2005 Page 3 111020 HCBOC Page 48 master plan and to maintain eligibility for future federal funding, the CIP recommends funding the master plan update over three years, beginning in FY 2021. Ninety percent of the project costs will be covered by federal funds, and the remaining 10% ($45,000) will be funded from the Airport Capital Reserve [+450,000]. • Information Technology·· Fiber Extension Information Technology River Fiber: Funding to construct a one-mile fiber connection across the Cape Fear River in Lillington to provide better network redundancy is recommended in FY 2028 [+230,750]. • Parks & Recreation ·· Benhaven Community Park Redevelopment: Funding from the Parks Capital Reserve is recommended in FY 2021 to rehabilitate existing ball fields and playground and construct a picnic shelter at the Old Benhaven School to address recreation needs and safety concerns. The project complements the county's overall effort to rehabilitate and reuse the old school for county and community needs [+139,000]. • Parks & Recreation ·-Patriots Park Development Phase 2: With Phase 1 being completed very soon, funding from the Parks Capital Reserve to complete Phase 2 development of Patriots Park is recommended in FY 2021. Phase 2 improvements include constructing a picnic shelter and playground, which were requested by the community [+96,000]. • Parks & Recreation --Shawtown Community Park Development: Funding from the Parks Capital Reserve is recommended in FY 2021 to develop improvements at the park located on the former Shawtown School site, including a walking trail, fitness stations, playground, and picnic shelter [+130,450]. • Solid Waste·· Northwest Convenience Center Relocation: Using funds from the Solid Waste Capital Reserve, in FY 2021 relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area [+494,254]. Add Future Projects: • Central Carolina Community College (CCCC) .. Drainage System Repair: Repair the drainage system located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington. This project was requested for funding, but a detailed analysis of the system and cost estimate is needed before this project can move forward. Harnett County 2022-2028 Recommended Capital Improvements Program • Harnett County Schools --Buies Creek Elementary School Replacement: Replace the district's second oldest remaining, 39,454-square-foot school, located at 340 Main Street, Buies Creek, with a new school to be located on a new site. • Harnett County Schools·· Highland Elementary School Expansion: Construct 40,000 square feet of classroom space and expand the cafeteria by 2,000 square feet at Highland Elementary, located at 1915 Buffalo Lake Road, Sanford, to alleviate severe overcrowding. • Harnett County Schools·· Johnsonville Elementary School Phase 2 Expansion & Renovation: Construct a 27,500-square-foot addition to Johnsonville Elementary, located at 18495 NC 27 West, Cameron, to replace classroom space that is being demolished in Phase 1. • Harnett County Schools --Lafayette Elementary School Renovation: Renovate Lafayette Elementary School, located at 108 Lafayette School Road, once a portion of students have moved to the new Northwest Harnett Elementary School. • Harnett County Schools --Maintenance Projects: In a future CIP, consider funding for Overhills High tennis court resurfacing, South Harnett windows replacement, and ST AR Academy windows replacement when cost estimates have been obtained. • Harnett County Schools ·· New South Harnett Lillington Middle School: Construct a new 174,000-square-foot school to accommodate 1,200 students and to alleviate existing and projected overcrowding at Harnett Central and Overhills middle schools. • Harnett County Schools .. New South Harnett Lillington/Highland High School: Construct a new 305,250-square-foot high school to accommodate 1,850 students and alleviate existing and projected overcrowding at Overhills and Harnett Central high schools. • Harnett County Schools .. Overhills Elementary School Expansion: Construct a 19,500-square-foot addition of classroom space at Overhills Elementary, located at 2626 Ray Road, Spring Lake, to alleviate overcrowding and replace mobile units. • Harnett County Schools --STAR Academy Facility Improvements: Replace windows and condition the gym at the STAR Academy, located at 900 11th Street, Lillington to address facility concerns and to allow the Board of Education to host large meetings and events in the gym. • Harnett County Schools .. Transportation Maintenance Facility Replacement: Construct a new transportation facility to replace the Page4 111020 HCBOC Page 49 existing facility, located at 8 West Harnett Street, Lillington, to provide adequate space to service district buses and other vehicles. • Harnett County Sheriff's Evidence Storage and Crime Scene Processing Bay: Construct a new 1,800-square-foot building on the Sheriffs Office site to relocate the crime scene processing bay and give the Sheriffs Office additional evidence storage space. The project was requested for funding, but a cost estimate for the site work involved was not received before the CIP deadline. • Cape Fear Shiner County Park Development (Phase 2): Develop Phase 2 of the Cape Fear Shiner County Park, including a playground, a picnic shelter, and restroom facility. Engineering services to determine how best to serve the site with sewer and to estimate the cost of restroom building will be needed before this project can move forward. • Neills Creek Park Restrooms, Concession and Maintenance Building: Construct a new restroom, concession, and maintenance storage building adjacent to the Neills Creek Park Middle School athletic fields and tennis courts to serve the school's athletic teams and residents using the facility. A cost estimate for the restroom building is needed before the project can be funded. The CIP includes both summaries of major projects, revenues and operating expenses and detailed descriptions of each project, including justifications, cost detail, funding sources, and impacts on the operating budget. Assumptions Generally, construction costs are infiated 6% per year. Staff also recommends a 5-10 percent contingency for most projects. Other project costs, such as equipment, and operating costs are usually infiated by a factor of 3% per year, unless there is good reason to use another infiationary factor (which will be noted). Operating costs are generally inflated 3% per year, unless costs are fixed by contract. Harnett County 2022-2028 Recommended Capital Improvements Program Page 5 111020 HCBOC Page 50 Readers Guide Project Budget: The budget for the project as approved by project ordinance or as approved in the FY 2021-2027 CIP. Project Element: Expense Funding Source: Revenue Operating Effect: Impact on Operating Budget. Benhaven (former) School Renovation Renovate the former Benhaven School campus, located at 2815 Olivia Road, Sanford, to allow for reuse by various county functions, an early college, and community partner organizations First, focus on stabilizing the roofs and HVAC systems to maintain current facilities and prevent further deterioration following Harnett County Schools vacating the campus in preparation for renovation. Second, prepare site for use by early college and Parks & Recreation by demolishing the cafeteria building and adding parking where the building once stood, and renovating the gymnasium and attached classrooms for use as an early college. Finally, in a future phase, for which funding has not been identified, develop a more detailed scope and obtain cost estimates for the renovating of the remaining buildings on the campus. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY2028 Totals Project Element Architectural Desi!,lll & Coostruclloo P,, 0 14,000 0 0 0 0 0 0 0 0 14,000 Construction 836.455 66,002 409.925 546,614 0 110.050 0 0 0 0 1.152,591 Furnishings & Equipment 0 137.057 9,811 0 0 0 0 0 0 0 146,&68 Total Project Element 836.455 237,059 419,736 546,614 0 110,050 0 0 0 0 1.313.459 Funding Source Capital Reserves 143,572 0 0 41,750 0 110,050 0 0 0 0 151,800 General Fund Operating Revenue 0 57,959 0 0 0 0 0 0 0 0 57,959 General Obligatioo Boods 692.883 179.100 419,736 3,987 0 0 0 0 0 0 602,823 Harnett Reglooel Waler 0 0 0 500.877 0 0 0 0 0 0 500.877 TotalFondlng Source 836.455 237.059 419,736 546,614 0 110,050 0 0 0 0 1,313,459 Operating Effect Debt Service 0 159,388 155.676 151.036 146.395 141,755 137.115 132.475 127,835 123,195 1.274.870 General Fund Operating Revenue 0 57.959 0 0 0 0 0 0 0 0 57,959 Increased Operating Costs 0 30.000 30.468 47.167 48.581 50,038 51.539 53,085 54.678 56.623 422,199 Transfer from General Fund 0 0 0 78,433 36,683 36,683 0 0 0 0 151,600 TotalOporatlng Effect 0 247,347 166,164 276.636 231,660 228.477 166,654 185.560 182,513 179,618 1,906.626 Define Problem Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building Without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. After negotiations with the Board of Education, the former school was turned over to the county on September 25, 2019. Another tract was conveyed in October, when it was discovered that it was not included in the original deed. The community has expressed interest in saving and repurposing the old school. County staff developed and presented a plan for a community center with Harnett County 2022-2028 Recommended Capital Improvements Program Project Status Project Totals: Totals all expenditures and revenues, even those expended or received in previous years. Totals operating costs, but not those spent prior to FY 2020. Page 6 111020 HCBOC Page 51 Action Summary Below is a summary of the status of projects in the CIP. Those that are shown as "approved" have already been approved by the Board of Commissioners, either in the FY 2021-2027 or by separate action and there is no substantial change in the project. New Broadband Expansion Initiative Central Carolina Community College (CCCC) --Parking Lot Resurfacing Emergency Medical Services (EMS) --Cardiac Monitors Replacement Emergency Medical Services (EMS) --Convalescent Transport Unit Replacements Emergency Services --Old Jail Demolition and Relocation of Building Systems Harnett County Schools --Camera Upgrades Harnett County Schools --Electronic Door Locks Harnett County Schools --Erwin Elementary School Replacement Harnett County Schools --Johnsonville Elementary School Phase 1 Expansion & Renovation Harnett County Schools --Maintenance Fund Harnett County Schools --New Northwest Harnett Elementary School Harnett Regional Jetport (HRJ) --Master Plan Update Information Technology --Fiber Extension Parks & Recreation --Benhaven Community Park Redevelopment Parks & Recreation --Patriots Park Development Phase 2 Parks & Recreation --Shawtown Community Park Development Solid Waste --Northwest Convenience Center Relocation Approved-No Contracts Board of Elections Voting Equipment Replacement Emergency (VIPER) Radios Replacement Emergency Medical Services (EMS) --Emergency Transport Unit Remounts Emergency Medical Services (EMS) --Emergency Transport Unit Replacements Fleet Management and Replacement System Harnett County Sheriff --Capital Reserve Harnett County Sheriff --Detention Center Security Intercom Replacement Harnett County Sheriff --Detention Center Video Surveillance System Upgrade Harnett Regional Jetport (HRJ) --Airfield Lighting Rehabilitation Harnett Regional Jetport (HRJ) --Apron Expansion Parks & Recreation --Capital Reserve Appropriations Parks & Recreation --Greenway Trail Construction Capital Reserve Appropriation Social Services and Commons Area Roof Replacement Solid Waste --Bulldozer Replacement Approved-No Contracts (part) Benhaven (former) School Renovation Harnett County 2022-2028 Recommended Capital Improvements Program Page 7 111020 HCBOC Page 52 Approved-Contracts Let Emergency Radio System --Northwest Harnett Radio Tower Replacement Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Harnett County Sheriff --911 Dispatching Software Replacement Harnett County Sheriff --Records Software Replacement Parks & Recreation --Cape Fear Shiner Park Development Phase 1 Parks & Recreation --Patriots Park Development Phase 1 Public Library --Radio Frequency Identification (RFID) Installation Tax Office --Reappraisal Fund Completed Parks & Recreation --Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Future Animal Services --Animal Shelter Replacement Central Carolina Community College (CCCC) --Drainage System Repair Courthouse Shell-Space Upfit Fleet Maintenance Facility Improvement or Replacement Harnett County Schools --Buies Creek Elementary School Replacement Harnett County Schools --Highland Elementary School Expansion Harnett County Schools --Johnsonville Elementary School Phase 2 Expansion & Renovation Harnett County Schools --Lafayette Elementary School Renovation Harnett County Schools --Maintenance Projects Harnett County Schools --New South Harnett Lillington Middle School Harnett County Schools --New South Harnett Lillington/Highland High School Harnett County Schools --Overhills Elementary School Expansion Harnett County Schools --STAR Academy Facility Improvements Harnett County Schools --Transportation Maintenance Facility Replacement Harnett County Sheriff --Detention Center Housing Unit Addition Harnett County Sheriff --Evidence Storage & Crime Scene Processing Bay Harnett County Sheriff --Generator Purchase and Installation Harnett Regional Jetport (HRJ) --New Terminal Construction HVAC Control Upgrades and Standardization in Multiple Locations Parks & Recreation --Anderson Creek Park Development (Future Phases) Parks & Recreation --Boone Trail Park Development Parks & Recreation --Cape Fear Shiner Park Development Phase 2 Parks & Recreation --Neills Creek Park Restroom, Concession & Maintenance Building Parks & Recreation --Neills Creek Park Roadway Construction Parks & Recreation -Northwest Harnett Park Development Public Library --Mobile Outreach Vehicle Public Library --Western Harnett Service Expansion Harnett County 2022-2028 Recommended Capital Improvements Program Page 8 111020 HCBOC Page 53 Total Cost of Each Project by Year Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals 9.11 Harnett County Sheriff --911 Dispatching Software 72,356 369,247 0 0 0 0 0 0 0 441,603 Replacement Total 911 72,356 369,247 0 0 0 0 0 0 0 441,603 General Benhaven (former) School Renovation 237,059 419,736 546,614 0 110,050 0 0 0 0 1,313,459 Board of Elections Voting Equipment Replacement 0 0 334,278 0 0 0 0 0 0 334,278 Broadband Expansion Initiative 0 3,985,000 0 0 0 0 0 0 0 3,985,000 Central Carolina Community College (CCCC) --Parking 0 0 160,338 0 0 0 0 0 0 160,338 Lot Resurfacing Emergency (VIPER) Radios Replacement 0 0 0 0 0 2,745,883 0 0 0 2,745,883 Emergency Medical Services (EMS) --Cardiac Monitors 0 0 0 0 0 0 0 610,855 0 610,855 Replacement Emergency Medical Services (EMS) --Convalescent 0 0 0 82,898 85,244 87,591 135,937 139,483 143,029 674,182 Transport Unit Replacements Emergency Medical Services (EMS) --Emergency 192,562 182,608 0 0 0 102,260 0 0 0 477,430 Transport Unit Remounts Emergency Medical Services (EMS) --Emergency 0 0 171,776 353,558 496,661 510,331 262,000 268,835 275,670 2,338,831 Transport Unit Replacements Emergency Radio System --Northwest Harnett Radio 190,532 639,805 0 0 0 0 0 0 0 830,337 Tower Replacement Emergency Services --Old Jail Demolition and 0 431,917 0 0 0 0 0 0 0 431,917 Relocation of Building Systems Fleet Management and Replacement System 200,000 150,000 200,000 200,000 200,000 0 0 0 0 950,000 Harnett County Resource Center & Library and 15,718,821 10,583,677 0 0 0 0 0 0 0 26,302,498 Department of Social Services (DSS) Addition Harnett County Schools --Camera Upgrades 0 0 317,715 0 0 0 0 0 0 317,715 Harnett County Schools --Electronic Door Locks 0 0 394,092 0 0 0 0 0 0 394,092 Harnett County Schools --Erwin Elementary School 1,960,706 17,410,050 11,657,041 0 0 0 0 0 0 31,027,797 Replacement Harnett County 2022-2028 Recommended Capital Improvements Program Page 9 111020 HCBOC Page 54 Total Cost of Each Project by Year Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals Harnett County Schools -Johnsonville Elementary 0 208,300 4,891,700 0 0 0 0 0 0 5,100,000 School Phase 1 Expansion & Renovation Harnett County Schools --Maintenance Fund 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841,415 Harnett County Schools --New Northwest Harnett 731,680 9,314,250 16,439,000 11,321,500 0 0 0 0 0 37,806,430 Elementary School Harnett County Sheriff --Capital Reserve 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 Harnett County Sheriff --Detention Center Security 0 130,612 0 0 0 0 0 0 0 130,612 Intercom Replacement Harnett County Sheriff -Detention Center Video 64,641 0 247,030 0 0 0 0 0 0 311,671 Surveillance System Upgrade Harnett County Sheriff --Records Software 139,632 0 0 0 0 0 0 0 0 139,632 Replacement Harnett Regional Jetport (HRJ) --Airfield Lighting 0 223,107 2,007,961 0 0 0 0 0 0 2,231,068 Rehabilitation Harnett Regional Jetport (HRJ) --Apron Expansion 267,377 4,289 0 3,548,917 0 0 0 0 0 3,820,583 Harnett Regional Jetport (HRJ) --Master Plan Update 0 150,000 250,000 50,000 0 0 0 0 0 450,000 Information Technology --Fiber Extension 0 0 0 0 0 0 0 0 230,750 230,750 Parks & Recreation --Benhaven Community Park 0 139,000 0 0 0 0 0 0 0 139,000 Redevelopment Parks & Recreation --Cape Fear Shiner Park 729,276 78,728 0 0 0 0 0 0 0 808,004 Development Phase 1 Parks & Recreation --Capital Reserve Appropriations 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Parks & Recreation --Greenway Trail Construction 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 Capital Reserve Appropriation Parks & Recreation --Neills Creek Tennis Courts and 411,000 0 0 0 0 0 0 0 0 411,000 Western Harnett Middle School Baseball and Softball Fields Lighting Parks & Recreation --Patriots Park Development 391,539 12,998 0 0 0 0 0 0 0 404,537 Phase 1 Parks & Recreation --Patriots Park Development 0 96,000 0 0 0 0 0 0 0 96,000 Phase 2 Parks & Recreation --Shawtown Community Park 0 130,450 0 0 0 0 0 0 0 130,450 Development Harnett County 2022-2028 Recommended Capital Improvements Program Page 10 111020 HCBOC Page 55 Total Cost of Each Project by Year Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals Public Library --Radio Frequency Identification (RFID) 0 99,872 0 0 0 0 0 0 0 99,872 Installation Social Services and Commons Area Roof Replacement 0 0 299,880 0 0 0 0 0 0 299,880 Tax Office --Reappraisal Fund 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Total General 25,171,514 45,793,199 40,798,840 17,706,873 3,041,955 5,596,065 2,697,937 3,319,173 2,949,449 147,075,005 Solid Waste Solid Waste --Bulldozer Replacement 0 408,689 0 0 0 0 0 0 0 408,689 Solid Waste --Northwest Convenience Center 0 494,254 0 0 0 0 0 0 0 494,254 Relocation Total Solid Waste 0 902,943 0 0 0 0 0 0 0 902,943 Harnett County 2022-2028 Recommended Capital Improvements Program Page 11 111020 HCBOC Page 56 Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals ---911 911 Funds 32,380 165.240 0 0 0 0 0 0 0 197,620 Transfer from Radio Project Cap Reserve 39,976 204,007 0 0 0 0 0 0 0 243,983 Total 911 72,356 369,247 0 0 0 0 0 0 0 441,603 General Airport Capital Reserve 28,843 37,740 225,796 202,935 0 0 0 0 0 495,314 Asset Forfeiture Funds 139,632 0 0 0 0 0 0 0 0 139,632 Bond Premium 3,847,498 3,899,857 0 0 0 0 0 0 0 7,747,355 Capital Reserves 192,562 639,493 2,449,437 2,126,498 2,091,955 4,593,781 1,797,937 2,419,173 2,049,449 18,360,285 General Fund Fund Balance 0 2,000,000 0 0 0 0 0 0 0 2,000,000 General Fund Operating Revenue 57,959 0 0 0 0 0 0 0 0 57,959 General Obligation Bonds 2,550,806 22,852,479 32,291,728 11,321,500 0 0 0 0 0 69,016,513 Grants, Gifts, Etc. 603,171 2,438,924 2,032,165 3,105,940 0 0 0 0 0 8,180,200 Harnett Regional Water 0 600,000 1,200,877 0 0 0 0 0 0 1,800,877 Installment Debt 10,303,114 10,573,297 0 0 0 0 0 0 0 20,876,411 Interest 258,209 10,380 0 0 0 0 0 0 0 268,589 Lottery Proceeds 731,680 0 711,807 0 0 0 0 0 0 1,443,487 Parks Capital Reserve 756,178 417,812 0 0 0 0 0 0 0 1,173,990 Sheriffs Capital Reserve 64,641 130,612 247,030 0 0 0 0 0 0 442,283 Transfer from General Fund 5,446,689 1,552,800 1,640,000 950,000 950,000 750,000 900,000 900,000 900,000 13,989,489 Transfer from Radio Project Cap Reserve 190,532 639,805 0 0 0 252,284 0 0 0 1,082,621 Total General 25,171,514 45,793,199 40,798,840 17,706,873 3,041,955 5,596,065 2,697,937 3,319,173 2,949,449 147,075,005 Harnett County 2022-2028 Recommended Capital Improvements Program Page 12 111020 HCBOC Page 57 Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Solid Waste Solid Waste Capital Reserve Solid Waste Fund Balance Solid Waste Operating Budget Total Solid Waste Prior to FY 2021 0 0 0 0 Current Year: FY 2021 902,943 0 0 902,943 Harnett County 2022-2028 Recommended Capital Improvements Program Year 1: Year 2: FY 2022 FY 2023 0 0 0 0 0 0 0 0 Year 3: Year 4: Year 5: Year 6: Year 7: FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals 0 0 0 0 0 902,943 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 902,943 Page 13 111020 HCBOC Page 58 Operating Budget Effects The table below shows the combined effect on the operating budget of the recommended projects for the next seven years. Operating effects include debt service, increased operating costs, decreased operating costs, additional revenues, and appropriation of revenue necessary to fund the project. General Prior to FY 2021 Debt Service 1,078,280 Decreased Costs 0 General Fund Operating Revenue 57,959 Increased Operating Costs 30,000 Increased Revenue 0 Transfer from General Fund 4,361,201 Total General 5,527,440 Solid Waste Decreased Costs 0 Transfer from Solid Waste Fund 0 Total Solid Waste 0 Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 3,300,396 8,503,348 8,288,612 8,068,576 7,843,239 7,617,903 7,392,567 7,167,231 -116,049 -164,859 -162,959 -162,959 -164,859 -166,759 -166,182 -162,382 0 0 0 0 0 0 0 0 408,670 616,991 616,216 711,374 705,140 732,349 737,809 755,106 -1,850 -4,250 -4,350 -4,350 -4,350 -4,350 -4,350 -4,350 3,561,606 4,873,483 3,934,329 3,571,080 3,140,428 2,642,228 2,562,641 2,392,778 7,152,773 13,824,713 12,671,848 12,183,721 11,519,599 10,821,371 10,522,485 10,148,383 -12,000 -18,000 -25,000 -30,625 -2,500 -2,500 -2,500 -2,500 902,943 0 0 0 0 0 0 0 890,943 -18,000 -25,000 -30,625 -2,500 -2,500 -2,500 -2,500 Harnett County 2022-2028 Recommended Capital Improvements Program Page 14 111020 HCBOC Page 59 Completed Proiects The following projects were completed as of June 30, 2020. Project Name Brief Description Boone Trail School (former) Demolition Demolish the former Boone Trail Elementary School, located at 8500 Old US 421, Lillington, which was destroyed by fire May 4, 2019. Harnett County 2022-2028 Recommended Capital Improvements Program Final Project Bud~et $239,000 Final Cost $231,395 Completion Date 9/15/19 Page 15 111020 HCBOC Page 60 911 Fund Projects Harnett County 2022-2028 Recommended Capital Improvements Program Page 16 111020 HCBOC Page 61 Harnett County Sheriff --911 Dispatching Software Replacement Approved-Contracts Let Upgrade the County's 911 Software to the latest version to improve emergency service dispatch, to continue to receive support from the vendor, and to join the statewide emergency services network. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Software & Implementation 362,728 72,356 369,247 0 0 0 0 0 0 0 441,603 Software Maintenance 134,860 0 0 0 0 0 0 0 0 0 0 Total Project Element 497,588 72,356 369,247 0 0 0 0 0 0 0 441,603 Funding Source 911 Funds 222,674 32,380 165,240 0 0 0 0 0 0 0 197,620 Transfer from Radio Project Cap Reser 274,914 39,976 204,007 0 0 0 0 0 0 0 243,983 TotalFunding Source 497,588 72,356 369,247 0 0 0 0 0 0 0 441,603 Define Problem The existing computer-aided dispatch (CAD) software is out of date. The software does not allow the 911 center to receive videos and pictures sent by text message. The existing system does not accurately track vehicle locations, so that the closest responder can be dispatched. The vendor is no longer adding features or upgrading the existing software. Meanwhile, the state is implementing a new statewide IP network for emergency services, but the existing CAD software is not compatible with the new network. According to the state's website on the project, the new network: "routes 911 calls based on the caller's location, as opposed to the wireless tower that received the 911 calls; delivers text-to-911 in a reliable way with the same priority as a 911 call; delivers video-to-911; provides for 911 call load sharing among PSAPs during emergencies, so that when a storm overloads one PSAP, a neighboring PSAP can automatically receive overflow calls; and provides accurate, reliable, and timely location information for 911 telecommunicators and field responders, especially for wireless and other nomadic 911 callers." Recommended Solution Upgrade the existing software to the latest version to keep data migration, setup and training as simple as possible. Alternatives •Do nothing: Failure to upgrade the software will mean the county cannot meet state and national standards for receiving 911 calls and will not be able to join the statewide network. Since the vendor is no longer upgrading this version of the software, future support may not be available. •Beplace the existing software with a new CAD product: While a comprehensive evaluation of CAD systems had not been conducted, switching to an entirely new system will require much more training and implementation services, a time-consuming process. The county would like to join the state network as soon as the new software is implemented. •tJpgrade the existing software to the latest version. This alternative is recommended. Current Stage of Project The software has been installed on servers and being tested. Dispatchers are training on new software the week of September 28th and October 12th. The 911 Center will go live with new software on November 17th. Harnett County 2022-2028 Recommended Capital Improvements Program Page 17 111020 HCBOC Page 62 Harnett County Sheriff --911 Dispatching Software Replacement Approved-Contracts Let Operating Impact There is no impact to the operating budget. Harnett County 2022-2028 Recommended Capital Improvements Program Page 18 111020 HCBOC Page 63 General Fund Projects Harnett County 2022-2028 Recommended Capital Improvements Program Page 19 111020 HCBOC Page 64 Benhaven {former) School Renovation Approved-No Contracts (part) Renovate the former Benhaven School campus, located at 2815 Olivia Road, Sanford, to allow for reuse by various county functions, an early college, and community partner organizations. First, focus on stabilizing the roofs and HVAC systems to maintain current facilities and prevent further deterioration following Harnett County Schools vacating the campus in preparation for renovation. Second, prepare site for use by early college and Parks & Recreation by demolishing the cafeteria building and adding parking where the building once stood, and renovating the gymnasium and attached classrooms for use as an early college. Finally, in a future phase, for which funding has not been identified, develop a more detailed scope and obtain cost estimates for the renovating of the remaining buildings on the campus. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 0 14,000 0 0 0 0 0 0 0 0 14,000 Construction 836,455 86,002 409,925 546,614 0 110,050 0 0 0 0 1,152,591 Furnishings & Equipment 0 137,057 9,811 0 0 0 0 0 0 0 146,868 Total Project Element 836,455 237,059 419,736 546,614 0 110,050 0 0 0 0 1,313,459 Funding Source Capital Reserves 143,572 0 0 41,750 0 110,050 0 0 0 0 151,800 General Fund Operating Revenue 0 57,959 0 0 0 0 0 0 0 0 57,959 General Obligation Bonds 692,883 179,100 419,736 3,987 0 0 0 0 0 0 602,823 Harnett Regional Water 0 0 0 500,877 0 0 0 0 0 0 500,877 TotalFunding Source 836,455 237,059 419,736 546,614 0 110,050 0 0 0 0 1,313,459 Operating Effect Debt Service 0 159,388 155,676 151,036 146,395 141,755 137,115 132,475 127,835 123,195 1,274,870 General Fund Operating Revenue 0 57,959 0 0 0 0 0 0 0 0 57,959 Increased Operating Costs 0 30,000 30,488 47,167 48,581 50,038 51,539 53,085 54,678 56,623 422,199 Transfer from General Fund 0 0 0 78,433 36,683 36,683 0 0 0 0 151,800 TotalOperating Effect 0 247,347 186,164 276,636 231,660 228,477 188,654 185,560 182,513 179,818 1,906,828 Define Problem Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. After negotiations with the Board of Education, the former school was turned over to the county on September 25, 2019. Another tract was conveyed in October, when it was discovered that it was not included in the original deed. The community has expressed interest in saving and repurposing the old school. County staff developed and presented a plan for a community center with Harnett County 2022-2028 Recommended Capital Improvements Program Page 20 111020 HCBOC Page 65 Benhaven (former) School Renovation Approved-No Contracts (part) dedicated space for Parks & Recreation and the Harnett County Public Library, along with satellite space for other County departments to provide services, and space that could be leased to partner organizations to provide additional services. Harnett County Schools has also expressed interest in locating an early college on the site. The county engaged Ellington Design Group in FY 2019 to evaluate the buildings on the site and determine the scope of work needed to bring the buildings up to code. A space program and feasibility study will need to be done to determine the full cost of the renovations. The former Benhaven School campus is in an advantageous location to provide additional county and other services to residents living in the unincorporated areas of western Harnett County. Residents in this part of the county have asked for more engagement from the county and members of the Benhaven Community have expressed an interest in seeing the former campus reused. The following buildings are available on the campus: Building 1: The main school building is 24,662 square feet and includes several offices near the entrance, along with a number of classrooms and a large auditorium. Potential uses for this space include occupation by County departments and partner organizations -both with permanent space for Parks & Recreation functions and a Public Library location, and space available for use by other County departments and partner organizations for service provision. Preserving the auditorium has been identified as a key concern, since this is one of the largest assembly spaces in the county. Building 2: The shop/media center building is 6,771 square feet. Immediately after the roof and conditioning issues are addressed, Parks & Recreation would like to use a portion of this building to establish a presence on the campus, to provide space for equipment to maintain the campus, and to serve as a base for maintenance of sites around this part of the county. A portion of this building could also be used as a meeting space or by a partner organization. Building 3: The preschool building is 4,670 square feet. The County is currently exploring several options for this building including using this space for a satellite Public Library location (as an alternative to locating the Library in the main school building), demolishing the building, or selling it for use by another entity. The gymnasium building (square footage unknown). Harnett County Schools would like to establish another campus of Harnett Early College in the gymnasium and attached classrooms. The gym would be shared with Parks and Recreation for use outside school hours. Additionally, the site includes athletic fields, a playground, and open space, which Parks & Recreation would like to use. A related project to rehabilitate these facilities for recreational use is included in the CIP. Connection to county sewer is planned in FY 2022. Recommended Solution Over multiple phases, develop the site to preserve most of the existing buildings and renovate them for a community center, branch library, parks maintenance shop, early college, and other county and community uses. First, in FY 2020 and 2021 stabilize the buildings by conditioning them, repairing the shop roof, replacing the library roof, providing a lock system, and establishing a presence by housing a Parks and Recreation crew on the site. Second, in FY 2021 demolish the cafeteria to provide adequate space for parking. Third, in the future, retain the services of an architect to provide a building program and cost estimate for work needed beyond the code updates specified by Ellington Design. Funds for the architect will need to be budgeted when the Board of Commissioners wants to move forward with the third phase. No funding is included for this future phase of the project. Alternatives Do nothing: If nothing is done, the buildings will continue to deteriorate, eventually to the point they cannot be used or the cost of renovation will not be feasible. The site will become overgrown and vandalism will likely continue, further damaging the buildings and creating a blighted area in the community. • Demolish all buildings. This option defeats the purpose of the county taking ownership of the site and does nothing to address the community's interest in preserving and repurposing the buildings or departments' interest in providing satellite offices. •But the property up for sale. While this could generate revenue for the county and eliminate the costs associated with renovation, it will also not address the needs expressed by the community of providing additional services. The county will also lose control over the future use of the site. Current Stage of Project This project is ongoing, and some parts of the project have been completed, including portions of the stabilization phase and some of the work required to accommodate use as an early college and by Parks & Recreation, specifically demolition of the old cafeteria has been completed; and painting the exterior and interior of the gym and classrooms has been done. Harnett County 2022-2028 Recommended Capital Improvements Program Page 21 111020 HCBOC Page 66 Benhaven (former) School Renovation Approved-No Contracts (part) Operating Impact There will be an increased operating impact for the Parks and Recreation Department and Public Library, as well as possible increased operating costs for other departments that provide services on site. Additional operating costs for the campus will include electrical, fuel, water, and maintenance supplies. Some of these costs could be offset by leasing space on the property to community partners and other organizations. $1.9M in general obligation bond proceeds have been allocated for this project, but cost estimates have not been obtained for all of the work. The debt service amount shown under operating impact is for the full $1.9M. Harnett County 2022-2028 Recommended Capital Improvements Program Page 22 111020 HCBOC Page 67 Board of Elections Voting Equipment Replacement Approved-No Contracts Replace 22 voting tabulators and 22 Automark ballot marking devices purchased in 2006, as requested by the Harnett County Board of Elections. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 334,278 0 0 334,278 0 0 0 0 0 0 334,278 Total Project Element 334,278 0 0 334,278 0 0 0 0 0 0 334,278 Funding Source Capital Reserves 334,278 0 0 334,278 0 0 0 0 0 0 334,278 TotalFunding Source 334,278 0 0 334,278 0 0 0 0 0 0 334,278 Operating Effect Decreased Costs 0 0 0 -26,460 -26,460 -26,460 -26,460 -26,460 -27,783 -27,783 -187,866 Increased Operating Costs 0 0 0 0 23,405 24,107 24,830 25,575 26,342 27,132 151,391 Transfer from General Fund 0 0 167,139 167,139 0 0 0 0 0 0 334,278 TotalOperating Effect 0 0 167,139 140,679 -3,055 -2,353 -1,630 -885 -1,441 -651 297,803 Define Problem In 2006 the Board of Elections used state and federal funds to purchase 22 M100 voting tabulators and 22 Automark ballot marking devices from Elections Systems & Software (ES&S). The machines have a useful life of 10 to 15 years and are nearing the end of this period. While ES&S will continue to service and repair the voting machines, the company has developed new voting machines, which have been certified by the State Board of Elections. Two other companies have been certified as well. As North Carolina counties replace their aging voter equipment, ES&S will likely change its focus to the new products. In the future it may become difficult to service the county's existing equipment if replacement parts can no longer be obtained. Although, the Elections Office has not had any machine failures yet, ES&S is having to repair more issues such as replacing batteries, clock chips, scanner bars, etc. The current vendor (ES&S) is still willing to maintain as long as replacement parts are available; however, the majority of counties are in the process of upgrading or will be soon. Recommended Solution The Board of Elections requests that the county fund the replacement of existing voting equipment before it starts to fail. In order to move forward with purchasing new equipment, the State Board of Elections requires that the county Board of Elections follow this process: 1) view a demonstration of the certified voting equipment at a public meeting; 2) make a preliminary recommendation to the Board of Commissioners; 3) test the equipment in at least one precinct during an election; 4) seek approval by the State Board of Elections after the test; and 5) make a final recommendation to the Board of Commissioners. The Elections Director recommends completing steps 1 and 2 at the beginning of FY 2022 so that the Board of Elections can test the equipment in the October or November 2021 municipal elections. The goal is to complete the process and have it ready for use during the 2022 primary election. Alternatives While the county can continue to repair existing equipment as long as replacement parts are available, the equipment is nearing the end of its useful life. Because of the five-step process to obtain approval for voting machines explained below, the county should plan the purchase and cannot decide in a short timeframe that it must be replaced. The State Board of Elections has certified three vendors. The local Board of Elections will hold a demonstration from these vendors as a first step in its process to replace the existing equipment. Harnett County 2022-2028 Recommended Capital Improvements Program Page 23 111020 HCBOC Page 68 Board of Elections Voting Equipment Replacement Approved-No Contracts Current Stage of Project There has been no change to this project Operating Impact The operating impact will be an annual maintenance contract/fee for the equipment. Harnett County 2022-2028 Recommended Capital Improvements Program Page 24 111020 HCBOC Page 69 Broadband Expansion Initiative New Recruit and partner with a qualified service provider to facilitate the development of cost-effective broadband in Harnett County, with a focus on the underserved and unserved areas. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 3,541,600 0 3,541,600 0 0 0 0 0 0 0 3,541,600 Engineering 443,400 0 443,400 0 0 0 0 0 0 0 443,400 Total Project Element 3,985,000 0 3,985,000 0 0 0 0 0 0 0 3,985,000 Funding Source General Fund Fund Balance 2,000,000 0 2,000,000 0 0 0 0 0 0 0 2,000,000 Grants, Gifts, Etc. 1,985,000 0 1,gas,000 0 0 0 0 0 0 0 1,985,000 Totalfunding Source 3,985,000 0 3,985,000 0 0 0 0 0 0 0 3,985,000 Define Problem Broadband is not available to all county residents. With the coronavirus pandemic and greater use of Internet for school and work, now more than ever, our residents and businesses rely on adequate broadband. The incumbent providers serve 70 to 80% of the County, but some Internet service is barely usable at 1-5mbs . The federal guidelines state that 25mbs is the base standard to be considered high-speed broadband. Existing service providers have not expanded broadband access to all rural areas. The county needs a service provider to expand and provide broadband access in unserved and underserved areas. Since lack of broadband infrastructure is a significant barrier to economic growth, broadband initiative has been the Harnett Board of Commissioner's top legislative priority since 2014. In November 2018, Harnett County launched a broadband survey that encouraged residents to provide feedback on their current broadband capabilities. The county partnered with ECC Technologies, Inc. to conduct the online broadband assessment survey to determine the residences and businesses within the county who continue to struggle with limited access to Internet services, with a particular focus on broadband availability. Harnett County worked with local libraries and the county school district to ask residents and businesses to participate in this broadband assessment. This assessment was created to, verify availability of current broadband services in the county, to identify actual speeds available through the speed test, and collect information on demand for services from residents and businesses across these counties. Over 1,600 responses were received during the survey period with roughly 90% of responses marked as "complete" by the surveying tool. Only 10% were marked "partial," indicating the respondent abandoned the survey at some point. The survey indicated there is a clear and present need not only for access to true broadband service but for provider choice that shows how critical it is to find a solution that benefits as many residents as possible. While 85% of residential respondents stated they have Internet access at their home, only 32% are able to purchase the speed of service that they need. The primary reasons for respondents without Internet to lack Harnett County Broadband Assessment service is that it is simply unavailable (62%), with service being too expensive the second most common reason for having no home Internet (22%). Eighty-three percent of residential respondents without home Internet would sign up immediately if service were available, while only 2% said they would not sign up for Internet service, and 62% percent of homes without Internet have someone in their household who has difficulty completing homework. With North Carolina's requirement for digital textbooks and assignments, this presents a significant problem to Harnett County residents who either have no access to Internet services in their homes or who are unable to purchase the speeds they need. The data suggests that there are areas within the county which do not have access to sufficient broadband speeds and other areas of the county which have sufficient speed but no viable competitive option. Harnett County 2022-2028 Recommended Capital Improvements Program Page 25 111020 HCBOC Page 70 Broadband Expansion Initiative New Recommended Solution Recruit and partner with a nonincumbent company to offer broadband service. Alternatives •Do nothing. Over the past decade, our residents have asked the county for help in expanding broadband access. Incumbent providers have been reluctant to expand access beyond financially feasible areas •Belease an RFP to invite Internet Service Providers to expand service in Harnett County. Current providers are encouraged to consider this request, as well as new providers. It is anticipated that both fiber-based and fixed wireless-based solutions will be presented in the RFP responses and both will be considered. •Work directly with incumbent providers to expand their service. The county has attempted to do this over the last decade, but the conversations have not resulted in significant expansion of broadband access. Current Stage of Project Board of Commissioners adopted a broadband development capital project ordinance on October 5, 2020. Cloudwyze was selected as the vendor in mid-October. Cloudwzye applied for the NC GREAT Grant and awards will be announced on November 9, 2020. If awarded, the grant funds will be used for continued broadband expansion and development across the county 2020. Harnett County 2022-2028 Recommended Capital Improvements Program Page 26 111020 HCBOC Page 71 Central Carolina Community College {CCCC) --Parking Lot New Resurfacing Resurface approximately 10,210 square yards of pavement in four parking areas located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington to ensure the pavement does not deteriorate past the point that resurfacing is no longer possible. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 0 145,762 0 0 0 0 0 0 145,762 Contingency 0 0 0 14,576 0 0 0 0 0 0 14,576 Total Project Element 0 0 0 160,338 0 0 0 0 0 0 160,338 Funding Source Capital Reserves 0 0 0 160,338 0 0 0 0 0 0 160,338 TotalFunding Source 0 0 0 160,338 0 0 0 0 0 0 160,338 Operating Effect Transfer from General Fund 0 0 0 160,338 0 0 0 0 0 0 160,338 TotalOperating Effect 0 0 0 160,338 0 0 0 0 0 0 160,338 Define Problem Before 2019, all of the pavement at the main CCCC campus was original and had never been resurfaced. In 2019, CCCC bid a project to resurface circulation roads and parking areas and make ADA sidewalk improvements. Because bids came in higher than budget, CCCC was not able to complete the entire project and only higher priority areas, such as the main entrance drive, were resurfaced. The areas that were not resurfaced are beginning to fail. The gravel underneath the pavement is starting to show and the lots are holding water and have potholes. If resurfacing is not completed before the pavement fails, the college could be looking at replacement of the pavement, a much more expensive project than resurfacing. Recommended Solution Complete the resurfacing of pavement before it fails. Harnett County 2022-2028 Recommended Capital Improvements Program Page 27 111020 HCBOC Page 72 Emergency (VIPER) Radios Replacement Approved-No Contracts Replace 298 mobile and 288 portable radios before July 1, 2025 when the state will require the existing radios be upgraded. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 2,869,866 0 0 0 0 0 2,745,883 0 0 0 2,745,883 Total Project Element 2,869,866 0 0 0 0 0 2,745,883 0 0 0 2,745,883 Funding Source Capital Reserves 2,579,194 0 0 0 0 0 2,493,599 0 0 0 2,493,599 Harnett Regional Water 123,983 0 0 0 0 0 0 0 0 0 0 Transfer from Radio Project Cap Reser 166,689 0 0 0 0 0 252,284 0 0 0 252,284 Totalfunding Source 2,869,866 0 0 0 0 0 2,745,883 0 0 0 2,745,883 Operating Effect Transfer from General Fund 0 0 498,720 498,720 498,720 498,720 498,720 0 0 0 2,493,599 TotalOperating Effect 0 0 498,720 498.720 498,720 498,720 498,720 0 0 0 2,493,599 Define Problem Harnett County invested in the VIPER emergency radio system in 2013 and purchased radios for all emergency responders, including fire departments and towns. The radios will be at the end of their useful life in 2025. Motorola has stated it will end support of the radios in 2023, meaning that radios will be repaired only as long as replacement parts can be found. In the meantime, the county was just notified that the state is requiring that all radios on the VIPER network be upgraded by July 1, 2025 to receive time division multiple access (TOMA) programming. TOMA essentially divides each channel on the VIPER system into two separate talk paths and reduces the number of new frequencies that will be needed in the future. None of the radios originally purchased in 2013 comply with this requirement. A few radios have been purchased recently that meet this requirement. The state upgrade is dependent on the General Assembly appropriating funds for the Highway Patrol to upgrade its radios. Recommended Solution Fund the replacement of only county government radios, with Harnett Regional Water paying for its own radio replacements. Begin setting aside funds in FY 2021 and continue contributing to capital reserve for the following four years so that radios can be replaced before July 1, 2025. Monitor the state budget to determine if funds have been appropriated for the Highway Patrol. Notify outside agencies of the requirement to upgrade radios and invite them to partner with the county in obtaining the best pricing to replace their radios, if they wish to fund replacement. Alternatives •Dpgrade the radios to be TOMA compliant and postpone replacement of radios to a later date. This option requires the county to spend approximately $300,000 to upgrade radios that will essentially be at the end of their useful life and will need replacement soon after the upgrade. By selecting this option, the county would spend $300,000 to upgrade the radios, then turn around and spend $2.5 million to replace them. •Dpgrade or replace radios purchased for outside entities. Even though the county purchased 673 radios initially for outside entities, the responsibility for maintaining and replacing them falls to the outside entities. Otherwise, the county's costs will be an additional $3 million for replacement and $350,000 for upgrades, a burden the county simply does not have the resources to bear. The county charges these agencies a $25/radio/month fee. However, these funds, which have a balance of approximately $200,000, are to be used to maintain the VIPER and paging systems owned by the county, including towers, VHF Harnett County 2022-2028 Recommended Capital Improvements Program Page 28 111020 HCBOC Page 73 Emergency (VIPER) Radios Replacement Approved-No Contracts equipment, generators, mowing, HVAC repairs, etc. The fees are not collected to maintain or upgrade radios. Therefore, it is the county's position that the other agencies (towns, fire departments, and rescue agencies) will be responsible for the cost of the upgrade or replacement, not the county. Fire and rescue agencies have been notified of the state's requirement through Emergency Management. •Beplace county-owned radios ahead of the July 1, 2025 deadline. This option ensures the county maintains reliable equipment that is supported and complies with the state's deadline for compatibility with TOMA programming. It avoids the additional cost of upgrading the radios. Finally, if outside agencies are notified of the county's intent to purchase replacement radios in this timeframe, those agencies could partner with the county in obtaining the best pricing. Current Stage of Project The project is still in the planning stages. Volunteer fire departments, Emergency Services, and the towns have been advised that they are responsible for the cost of replacing their VIPER radios. The project is scheduled for fiscal year 2024-25. The schedule will give the county 12 months to purchase, take delivery, program and deploy the radios. There are discussions to present a project ordinance to the Board of Commissioner, which would allow the ordering of radios before July 1, 2024, and payment would be after July 1, 2024. By November 15, 2020, Emergency Services will apply for a grant through the Assistance to Firefighters Grant to replace the VIPER Radios in the EMS Division. If awarded, 10 additional radios will be purchased for the EMS field and administration staff. Operating Impact There is no impact to the operating budget. Harnett County 2022-2028 Recommended Capital Improvements Program Page 29 111020 HCBOC Page 74 Emergency Medical Services (EMS) --Cardiac Monitors Replacement New Replace all EMS cardiac monitors in FY 2027 monitors to ensure this critical equipment continues to function at an optimal level. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 0 0 0 0 0 0 0 0 610,855 0 610,855 Total Project Element 0 0 0 0 0 0 0 0 610,855 0 610,855 Funding Source Capital Reserves 0 0 0 0 0 0 0 0 610,855 0 610,855 TotalFunding Source 0 0 0 0 0 0 0 0 610,855 0 610,855 Operating Effect Transfer from General Fund 0 0 0 101,809 101,809 101,809 101,809 101,809 101,809 0 610,855 TotalOperating Effect 0 0 0 101,809 101,809 101,809 101,809 101,809 101,809 0 610,855 Define Problem Cardiac monitors have a typical useful life of 1 O years because of wear and tear. In addition, as new monitors are manufactured and the software is upgraded, the old monitors are not able to be upgraded. Due to the extensive training required to properly operate each brand/model of cardiac monitor, it is neither efficient nor safe to have multiple. This can lead to staff confusion during emergency calls and endanger patients. Recommended Solution Replace all cardiac monitors at the end of their useful life in FY 2027. Alternatives •Do nothing. This will lead to increased repair and maintenance costs if the units can be repaired. Once the manufacturer will no longer repair the units, they will become obsolete. In addition to be critical for patient care, these monitors are required for certification by the NC Office of Emergency Medical Services (NCOEMS). •B.eplace all Harnett County EMS monitors at the end of their useful life but before they become obsolete. This ensures our system has the newest equipment available and can continue to provide the best care to the residents of Harnett County and follow NCOEMS certification guidelines. •B.eplace some but not all cardiac monitors. This will lead to two different models in the field at once. This could lead to staff confusion and errors in care. Harnett County 2022-2028 Recommended Capital Improvements Program Page 30 111020 HCBOC Page 75 Emergency Medical Services (EMS) --Convalescent Transport Unit Replacements Replace one convalescent transport unit per year beginning in FY 2023 in accordance with the EMS Vehicle Replacement and Rotation Policy. These replacements will ensure the three units do not exceed safe mileage thresholds. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 -Project Element Furnishings & Equipment 0 0 0 0 0 0 0 46,000 47,200 48,400 Vehicles 264,054 0 0 0 82,898 85,244 87,591 89,937 92,283 94,629 Total Project Element 264,054 0 0 0 82,898 85,244 87,591 135,937 139,483 143,029 Funding Source Capital Reserves 264,054 0 0 0 82,898 85,244 87,591 135,937 139,483 143,029 TotalFunding Source 264,054 0 0 0 82,898 85,244 87,591 135,937 139,483 143,029 Operating Effect Decreased Costs 0 0 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 Transfer from General Fund 0 0 0 162,629 162,629 121,180 92,765 70,867 43,680 20,433 TotalOperating Effect 0 0 -46,407 116,222 116,222 74,773 46,358 24,460 -2,727 -25,974 Define Problem New Project Totals 141,600 532,582 674,182 674,182 674.182 -371,256 674,182 302,926 With the conversion of our non-emergency convalescent fleet from ambulances to transit-style vans, it will be necessary to replace these units every three years based on our Harnett County EMS Vehicle Replacement and Rotation Policy. These units average 87,000 miles per year and are in service 24 hours a day, seven days a week, limiting the useful life to three years. Beyond that, the vehicles may be unsafe to operate and will incur much greater maintenance costs. Vehicle breakdowns endanger patient safety and pull staff from emergency calls. While call volumes in non-emergency transport have been relatively stable, calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018. Harnett County will save approximately $260,000 per replacement van over a 15-year period. This includes capital costs, trade ins, and fuel. Recommended Solution Replace units every three years; replacing one unit per year. This will ensure units follow the Vehicle Replacement and Rotation Policy to stay within the safe useful life of these vehicles. With three units on a three-year schedule, we will predictably replace one unit per year, easing budgetary needs. Alternatives •Do nothing. Maintenance costs will continue to increase until the units eventually become unsafe and inoperable. This could lead to taking units out of service and reduce our ability to meet service needs and revenue projections. •Beplace units on an extended schedule. If vehicles are driven beyond their useful life, maintenance costs will increase, and service disruption becomes more likely. In addition, budgeting for replacements becomes more challenging, as the possibility for replacing multiple units within a fiscal year increase. Relation to Other Projects The van replacements save on the number of remounts needed to be done. Harnett County 2022-2028 Recommended Capital Improvements Program Page 31 111020 HCBOC Page 76 Emergency Medical Services (EMS) --Emergency Transport Unit Remounts Approved-No Contracts Remount transport units in accordance with the EMS vehicle replacement policy to extend the useful life of the vehicles. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Contingency 67,643 9,170 8,454 0 0 0 4,734 0 0 0 22,358 Other Contracted Services 136,187 0 0 0 0 0 0 0 0 0 0 Vehicles 673,318 183,392 174,154 0 0 0 97,526 0 0 0 455,072 Total Project Element 877,148 192,562 182,608 0 0 0 102,260 0 0 0 477,430 Funding Source Capital Reserves 877,148 192,562 182,608 0 0 0 102,260 0 0 0 477,430 TotalFunding Source 877,148 192,562 182,608 0 0 0 102,260 0 0 0 477,430 Operating Effect Decreased Costs 0 0 -3,800 -7,600 -3,800 0 0 -1,900 -1,900 0 -19,000 Transfer from General Fund 0 224,512 374,751 -121,833 0 0 0 0 0 0 477,430 TotalOperating Effect 0 224,512 370,951 -129,433 -3,800 0 0 -1,900 -1,900 0 458,430 Define Problem Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018. Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. Completing replacing ambulances is costly at approximately $157,000 in today's dollars. The EMS vehicle replacement policy provides that ambulances will be remounted approximately in year seven based on mileage, maintenance, and repair costs. Remounting includes replacing the vehicle chassis and renovating the ambulance "box" with new floors, cabinets, etc. Remounting is approximately $115,000 less than replacing a vehicle. Having safe reliable vehicles is critical to EMS's operations. Remounting vehicles provides a more cost-effective way for ensuring this. Recommended Solution Remount one vehicle in FY25. Alternatives •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Beplace vehicles every five years. This is a more costly option that does not take full advantage of the useful life of ambulances. •Bemount vehicles in accordance with the vehicle replacement policy. This option provides the most cost effective strategy for ensuring safe, reliable emergency vehicles. Current Stage of Project This is an ongoing project that carries forward each year based on the current needs of the EMS fleet. Relation to Other Projects With the approval of the transit-style vans for non-emergency use, the number of needed remounts has been reduced. Harnett County 2022-2028 Recommended Capital Improvements Program Page 32 111020 HCBOC Page 77 Emergency Medical Services (EMS) --Emergency Transport Unit Remounts Operating Impact Approved-No Contracts There is no operating impact for this project. Remounted vehicles replace existing fleet vehicles. Fuel, oil changes, and other maintenance costs will continue for the vehicle with the new remount. Harnett County 2022-2028 Recommended Capital Improvements Program Page 33 111020 HCBOC Page 78 Emergency Medical Services (EMS) --Emergency Transport Unit Replacements Approved-No Contracts Replace emergency transport units in accordance with the Emergency Medical Services vehicle replacement policy. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 403,641 0 0 1.477 3,040 96,674 99,335 50,998 52,328 53,659 357,511 Other Contracted Services 0 0 0 0 0 39,549 40,637 20,863 21.407 21,951 144,407 Vehicles 896,987 0 0 170,299 350,518 360.438 370,359 190,139 195,100 200,060 1,836,913 Total Project Element 1,300,628 0 0 171,776 353,558 496,661 510,331 262,000 268,835 275,670 2,338,831 Funding Source Capital Reserves 1,300,628 0 0 171,776 353,558 496,661 510,331 262,000 268,835 275,670 2,338,831 TotalFunding Source 1,300,628 0 0 171,776 353,558 496,661 510,331 262,000 268,835 275,670 2,338,831 Operating Effect Decreased Costs 0 0 0 0 -1,900 -5,700 -7,600 -7,600 -5.700 -3,800 -32,300 Transfer from General Fund 0 0 347,876 430.403 606,503 429,724 264,170 136,587 84,187 39,381 2,338,831 TotalOperating Effect 0 0 347,876 430.403 604,603 424,024 256,570 128,987 78.487 35,581 2,306,531 Define Problem Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018. Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. The EMS vehicle replacement policy provides that ambulances will be remounted twice throughout their useful life, having to be completely replaced after that, with almost 700,000 miles on the box of the unit. Having safe reliable vehicles is critical to EMS's operations. Recommended Solution Replace one vehicle in FY22, two in FY23, two in FY24, two in FY25, one in FY26, one in FY27, and one in FY28 in accordance with the vehicle replacement policy. Alternatives •Do nothing. The chassis and box will eventually reach such high mileage, wear, and tear that the maintenance costs will be astronomical until they are eventually in operational. This, in turn, takes a necessary EMS unit off the road, limiting the service we offer to the citizens of Harnett County. •Beplace vehicles after two remounts at the end of their useful life, in accordance with the vehicle replacement policy. Current Stage of Project This project is ongoing and is adjusted annually based on the needs of the fleet. Operating Impact There is no operating impact for this project since the purchased unit replaces an existing unit of the fleet. Harnett County 2022-2028 Recommended Capital Improvements Program Page 34 111020 HCBOC Page 79 Emergency Radio System --Northwest Harnett Radio Tower Replacement Approved-Contracts Let Construct a new emergency radio communications tower at 1979 Oakridge River Road Fuquay-Varina in partnership with the NC State Highway Patrol. Remove the existing tower at 130 Oakridge River Road, Fuquay-Varina and restore the land. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY2027 FY 2028 Totals -Project Element Construction 475,000 116,225 358,775 0 0 0 0 0 0 0 475,000 Contingency 100,000 0 10,000 0 0 0 0 0 0 0 10,000 Design, Engineering & Construction Ad 185,000 19,350 170,125 0 0 0 0 0 0 0 189,475 Furnishings & Equipment 115,000 10,965 100,905 0 0 0 0 0 0 0 111,870 Land 43,992 43,992 0 0 0 0 0 0 0 0 43,992 Total Project Element 918,992 190,532 639,805 0 0 0 0 0 0 0 830,337 Funding Source Transfer from Radio Project Cap Reser 918,992 190,532 639,805 0 0 0 0 0 0 0 830,337 TotalFunding Source 918,992 190,532 639,805 0 0 0 0 0 0 0 830,337 Operating Effect Decreased Costs 0 0 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -160,000 TotalOperating Effect 0 0 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -160,000 Define Problem The existing radio tower located at 130 Oakridge River Road, Fuquay-Varina, is located on leased land. The tower is old and in poor condition. When the county attempted to renew the land lease, the property owners refused to renew at first, then proposed more than doubling the rent, and then increasing the rent 5% each year. In addition, the property owners wanted to place additional requirements and restrictions on the county's use of the property, such as removing a light pole from their pasture and run wiring underground, maintaining the area outside of the county's fenced area, increasing the rent if the county subleased tower space to a third party, and tying the property owner's electric fence to the county generator. . After attempting to resolve the situations for more than a year, the county decided to move the tower and co-locate it on property purchased for a solid waste convenience site and park, located at 1979 Oakridge River Road. The new property allows the tower to be built at a higher elevation and improves coverage for emergency responders. Recommended Solution Construct a 380-foot tower with backup generator at 1979 Oakridge River Road on property owned by Harnett County. Also construct a 228-square-foot building to house the emergency radio equipment and gravel parking area, and fence the site. Demolish the existing tower at 130 Oakridge River Road and restore the property to its previous condition. Alternatives The county could condemn the property on which the existing tower sits. The condemnation process provides a process that helps determine the fair market value of the property. This alternative does not lead to better coverage or resolve issues with the poor condition of the existing tower. Current Stage of Project The tower has been designed by NC Highway Patrol, which also bid the project. The goal is to have the tower constructed prior to December 31, 2020, when the lease for the land ends. Engineering studies have been done. Bids have been awarded to K-Co to build the new tower. Harnett County 2022-2028 Recommended Capital Improvements Program Page 35 111020 HCBOC Page 80 Emergency Radio System --Northwest Harnett Radio Tower Replacement Operating Impact Cost savings will be recognized after December 31, 2020, when the county is no longer obligated to make land lease payments. Harnett County 2022-2028 Recommended Capital Improvements Program Approved-Contracts Let Page 36 111020 HCBOC Page 81 Emergency Services --Old Jail Demolition and Relocation of Building Systems New Relocate utilities and building systems routed through the old jail, located at 1005 Edward Brothers Drive, Lillington, and demolish the 18,000-square-foot old jail structure to provide a healthy working environment for Harnett County Emergency Services, NC Highway Patrol and NC Department of Motor Vehicles (OMV). Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 403,517 0 0 0 0 0 0 0 403,517 Design, Engineering & Construction Ad 0 0 28,400 0 0 0 0 0 0 0 28,400 Total Project Element 0 0 431,917 0 0 0 0 0 0 0 431,917 Funding Source Capital Reserves 0 0 431,917 0 0 0 0 0 0 0 431,917 TotalFunding Source 0 0 431,917 0 0 0 0 0 0 0 431,917 Operating Effect Transfer from General Fund 0 0 431,917 0 0 0 0 0 0 0 431,917 TotalOperating Effect 0 0 431,917 0 0 0 0 0 0 0 431,917 Define Problem The old jail, located at 1005 Edward Brothers Drive, Lillington, was vacated in 2009. In spite of several attempts to repurpose the building, its construction has made other uses too difficult and expensive to realize. In the meantime, the roof and HVAC systems have deteriorated, leading to water infiltration and mold growth. The old jail shares electrical, mechanical and plumbing systems with Emergency Services, Highway Patrol and OMV. Emergency Services is directly connected to the old jail. Mold is evident on the walls in Emergency Services, though the air quality has not been tested. In order to separate these offices from the old jail, all systems will stay in the current mechanical room. Recommended Solution The Facilities Department is proposing to demolish the old jail building. The county has a quote from the Wooten Company on a scope and cost estimate. Because of the immediate need to address indoor air quality concerns, the project will likely be scheduled in the upcoming operating budget when a cost estimate is in hand. Alternatives Do nothing. If nothing is done, the old jail will continue to deteriorate, causing more problems with the indoor air quality of Emergency Services, Highway Patrol and OMV. •Repair the old jail's roof and HVAC, abate the mold, and repurpose the space for another county function. This option has not seriously been explored. Because of the nature of the old jail's construction, other uses are probably limited to storage. Renovation, repair, and mold abatement would be expensive. Current Stage of Project The project is designed and ready to send out for bid and plan to award by February 2021. The project should be completed in three months. Harnett County 2022-2028 Recommended Capital Improvements Program Page 37 111020 HCBOC Page 82 Fleet Management and Replacement System Approved-No Contracts Continue a program to replace non-emergency county vehicles in a standardized way that minimizes maintenance costs and maximizes revenue by selling vehicles at the end of the powertrain warranty period (typically, five years and 60,000 miles). Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 -Project Element Transfer to Fleet Fund 1,000,000 200,000 150,000 200,000 200,000 200,000 0 0 0 0 Total Project Element 1,000,000 200,000 150,000 200,000 200,000 200,000 0 0 0 0 Funding Source Transfer from General Fund 1,000,000 200,000 150,000 200,000 200,000 200,000 0 0 0 0 TotalFunding Source 1,000,000 200,000 150,000 200,000 200,000 200,000 0 0 0 0 Operating Effect Transfer from General Fund 0 200,000 150,000 200,000 200,000 200,000 0 0 0 0 TotalOperating Effect 0 200,000 150,000 200,000 200,000 200,000 0 0 0 0 Define Problem Project Totals 950,000 950,000 950,000 950,000 950,000 950,000 During the recession, the county postponed vehicle purchases except in cases of emergency. Three years ago, before beginning a systematic program to replace its aging fleet, the county owned 53 non-emergency vehicles. The average model of the fleet was 2008 and the average mileage was 114,815. Vehicles were sold traditionally at auction at the end of their useful life and brought in an average of only $2,385. The county had no vehicle standards, so departments were free to purchase any vehicle type within budget without regard for fuel efficiency and the capability of the county garage to service the vehicles. Recommended Solution Work to develop a financial model for the fleet replacement program is recommended. In the meantime, the county should continue the $200,000 annual contribution. Alternatives •Do nothing. Failure to replace the fleet will eventually mean more vehicles out of service, staff down-time and impact on customer service. Vehicles will continue to accumulate mileage and will be sold when they essentially have no value. Vehicle replacement decisions will continue to be made ad hoc without regard for fuel efficiency and service capabilities. •Oontract for a vehicle leasing program. The county was approached by a company that offers a leasing solution. For a set amount each year, new vehicles will be provided and replaced while the vehicles still have value. While providing a newer fleet of vehicles, the leasing program was very costly and the staff attorney had concerns about how the lease was proposed. •adopt a "self-leasing" strategy to centralize management of fleet purchases and base replacement decisions on a rational, point-based system. Standardize the types of vehicles being bought so that the garage staff can improve proficiency and achieve economies of scale in purchasing parts. Consider fuel efficiency as a factor in deciding which new vehicles to buy. Lease these new vehicles back to departments at a standard lease rate and use this revenue to sustain the program long term. Aggressively market and sell vehicles before they have exhausted their useful life to maximize resale value. Harnett County 2022-2028 Recommended Capital Improvements Program Page 38 111020 HCBOC Page 83 Fleet Management and Replacement System Approved-No Contracts Current Stage of Project The county is in Year 3 of a self-leasing program. Using a point-based system to decide on the priority of replacements, the county has purchased 21 vehicles and is leasing them back to departments at a total lease rate of$ $89,508 per year. Efforts to sell vehicles have improved by advertising on GovDeals, which has generated 1,111 bids on county vehicles. To set up the program, $200,000 has been set aside annually for vehicle purchases. Lease rates were determined based on information from other jurisdictions without a full financial model to ensure the program can become self-sustaining within five years. Work to develop a financial model for the fleet replacement program is recommended. In the meantime, the county should continue the $200,000 annual contribution. The county is currently developing a financial model for the fleet replacement program. Additional recommendations will be made in the FY 2022 operating budget. Operating Impact A contribution of $150,000 was made in current fiscal year's budget due to economic budget cuts. A fleet financial analysis is currently being conducted by the budget director. Harnett County 2022-2028 Recommended Capital Improvements Program Page 39 111020 HCBOC Page 84 Harnett County Resource Center & Library and Department of Social Approved-Contracts Let Services (DSS) Addition Construct a 57,000-square-foot government resource center and library located at 455 McKinney Parkway, Lillington. The building will include space for a new Harnett County Public Library, 3,822 square feet of training space, veterans services, administration, finance, legal, human resources, parks and recreation, and board of commissioner's meeting rooms. The project will also include a 10,000-square-foot addition to the existing social services building to house the child support enforcement division that is currently located in rental space in Erwin. This project also consists of major site work to include new access roads and parking areas. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 1,866,337 1,548,576 317,761 0 0 0 0 0 0 0 1,866,337 Construction 22,451,201 13,602,738 8,848,463 0 0 0 0 0 0 0 22,451,201 Contingency 242,060 0 242,059 0 0 0 0 0 0 0 242,059 Engineering 185,944 140,896 45,049 0 0 0 0 0 0 0 185,945 Financing Costs 398,900 327,460 71,440 0 0 0 0 0 0 0 398,900 Furnishings & Equipment 1,000,000 0 1,000,000 0 0 0 0 0 0 0 1,000,000 Other Contracted Services 115,000 56,095 58,905 0 0 0 0 0 0 0 115,000 Sewer Development Fees 43,056 43,056 0 0 0 0 0 0 0 0 43,056 Total Project Element 26,302,498 15,718,821 10,583,677 0 0 0 0 0 0 0 26,302,498 Funding Source Bond Premium 3,847,498 3,847,498 0 0 0 0 0 0 0 0 3,847,498 Installment Debt 21,145,000 10,303,114 10,573,297 0 0 0 0 0 0 0 20,876,411 Interest 0 258,209 10,380 0 0 0 0 0 0 0 268,589 Transfer from General Fund 1,310,000 1,310,000 0 0 0 0 0 0 0 0 1,310,000 TotalFunding Source 26,302,498 15,718,821 10,583,677 0 0 0 0 0 0 0 26,302,498 Operating Effect Debt Service 0 457,021 2,000,950 1,958,550 1,916,150 1,868,450 1,815,450 1,762,450 1,709,450 1,656,450 15,144,921 Decreased Costs 0 0 -27,415 -64,392 -64,392 -64,392 -64,392 ·64,392 -64,392 -64,392 -478, 159 Increased Operating Costs 0 0 307,910 473,341 455,568 466,283 477,279 488,566 499,466 511,642 3,680,055 TotalOperating Effect 0 457,021 2,281,445 2,367.499 2,307,326 2,270,341 2,228,337 2,186,624 2,144,524 2,103,700 18,346,817 Define Problem Harnett County is one of the fastest growing counties in North Carolina. The County's population has nearly doubled since 1990 and is projected to add another 40,000 residents in the next 20 years. The result is an increased demand for County services and numerous departments are out of space to grow and meet this demand including DSS and the Harnett County Public Library. The County has had to pay to rent space to house certain functions. County departments are also spread out across Lillington and beyond, which makes it inconvenient and frustrating for citizens to navigate and do business with the County. Harnett County 2022-2028 Recommended Capital Improvements Program Page 40 111020 HCBOC Page 85 Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Approved-Contracts Let Recommended Solution Complete this project. This project has been approved for debt-financing through the issuance of Limited Obligation Bonds by the NC Local Government Commission and bonds were sold on September 18, 2019. The building construction was bid in August 2019 and construction of the building is currently underway and expected to be complete in early 2021. The project accomplishes a number of important objectives, including centralizing county functions for improved customer service. Alternatives •as an alternative to building the Resource Center & Library and expanding the existing DSS facility, the County could do nothing and continue renting space, however this would not address the problems described above, and would put the County even further behind in addressing these issues. •!Slot allowing departments to grow to accommodate increased service demands is another option, however this would put an unattainable workload on existing employees, leading to greater inefficiency, morale issues for staff, and frustration from citizens. Current Stage of Project The total project is approximately 70% complete as of September 20, 2020. The DSS expansion is complete and Child Support Services has moved into the addition. The HCRC & Library building is almost complete with the majority of work remaining associated site work with the McKinney Parkway and Cornelius Harnett intersection expansion. Planned occupancy of the building is scheduled for January/February in 2021. Operating Impact There will be operational budget impacts on departmental budgets for the remainder of FY 21 after move-in and occupancy of new building. Departments should have accounted for these impacts in their FY 21 budgets. Harnett County 2022-2028 Recommended Capital Improvements Program Page 41 111020 HCBOC Page 86 Harnett County Schools --Camera Upgrades New Upgrade remaining security cameras at seven schools from analog to digital technology. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 0 0 0 317,715 0 0 0 0 0 0 317,715 Total Project Element 0 0 0 317,715 0 0 0 0 0 0 317,715 Funding Source Lottery Proceeds 0 0 0 317,715 0 0 0 0 0 0 317,715 TotalFunding Source 0 0 0 317,715 0 0 0 0 0 0 317,715 Define Problem Harnett County Schools applied for and received grant funds to upgrade security cameras at 19 schools. This project would complete upgrades at the remaining seven schools. Existing cameras at these schools are outdated and replacements are not available. Videos of incidents are not reliable with the existing technology, as videos often have missing segments. Recommended Solution Using the balance of lottery proceeds, fund camera replacements as funding allows. Current Stage of Project Using grant funds, cameras have been upgraded at 19 schools. Harnett County 2022-2028 Recommended Capital Improvements Program Page 42 111020 HCBOC Page 87 Harnett County Schools --Electronic Door Locks New Replace locks on 58 doors at 17 schools with electronic door locks that can be controlled remotely. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 0 394,092 0 0 0 0 0 0 394,092 Total Project Element 0 0 0 394,092 0 0 0 0 0 0 394,092 Funding Source Lottery Proceeds 0 0 0 394,092 0 0 0 0 0 0 394,092 TotalFunding Source 0 0 0 394,092 0 0 0 0 0 0 394,092 Define Problem Modern technology allows electronic locking systems that can be controlled remotely and provide a record of everyone entering the building. Security protocols call for doors to be locked in emergency situations. The ability to lock the doors remotely improves security. The project would allow HCS to place electronic door locks on the remaining doors in the district that need them. All schools currently have remote door locks at the main entrances, but these funds would complete the project. Recommended Solution Using the balance of lottery proceeds, replace locks on remaining 58 doors with electronic locking systems. Current Stage of Project Electronic locking systems have been installed at all schools on main entrances. Harnett County 2022-2028 Recommended Capital Improvements Program Page 43 111020 HCBOC Page 88 Harnett County Schools --Erwin Elementary School Replacement New On the existing site, located at 114 Porter Drive, Erwin, demolish the 74, 147-square-foot building, replace it with a 102,500-square-foot school and combine the student populations of Erwin and Gentry elementary schools. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 1,265,539 753,513 340,269 161,757 0 0 0 0 0 0 1,255,539 Asbestos Abatement 0 127,350 14,000 0 0 0 0 0 0 0 141,350 Asbestos Testing 0 54,150 9,725 0 0 0 0 0 0 0 63,875 Construction 26,257,799 140,000 16,729,006 8,269,913 0 0 0 0 0 0 25,138,919 Contingency 2,090,201 0 0 2,090,201 0 0 0 0 0 0 2,090.201 Demolition 0 434,421 0 0 0 0 0 0 0 0 434,421 Engineering 63,875 0 0 0 0 0 0 0 0 0 0 Financing Costs 210,993 30,500 175,775 0 0 0 0 0 0 0 206,275 Fuel Tank Removal 0 160,631 1,775 0 0 0 0 0 0 0 162,406 Furnishings & Equipment 1,104,000 0 0 690,000 0 0 0 0 0 0 690,000 Geotechnical 0 19,800 73,830 31,170 0 0 0 0 0 0 124,800 Other Contracted Services 266,150 0 0 0 0 0 0 0 0 0 0 Permits & Connection Fees 130,000 0 65,670 0 0 0 0 0 0 0 65,670 Surveying 11,300 11,300 0 0 0 0 0 0 0 0 11,300 Technology 0 0 0 414,000 0 0 0 0 0 0 414,000 Utilities Relocation 0 229,041 0 0 0 0 0 0 0 0 229,041 Total Project Element 31,399,857 1,960,706 17,410,050 11,657,041 0 0 0 0 0 0 31,027,797 Funding Source Bond Premium 3,899,857 0 3,899,857 0 0 0 0 0 0 0 3,899,857 General Obligation Bonds 27,500,000 1,960,706 13,510,193 11,657,041 0 0 0 0 0 0 27,127,940 TotalFunding Source 31,399,857 1,960,706 17,410,050 11,657,041 0 0 0 0 0 0 31,027,797 Operating Effect Debt Service 0 0 692,656 2,346,094 2,277,344 2,208,594 2,139,844 2,071,094 2,002,344 1,933,594 15,671,563 TotalOperating Effect 0 0 692,656 2,346,094 2,277,344 2,208,594 2,139,844 2,071,094 2,002,344 1,933,594 15,671,563 Define Problem Built in 1926, the old Erwin school was the second oldest in the district. The school has been added onto multiple times, including a cafeteria built in 1948; a media center in 1959; and other additions in 1947, 1958 and 1965. Gentry was built in 1951. Gentry's student population of 259 student exceeds its rated capacity of 233 students. The new school will have a capacity of 650 for the combined 509 students. The old Erwin school had numerous maintenance issues, including electrical wiring in poor condition. Harnett County 2022-2028 Recommended Capital Improvements Program Page 44 111020 HCBOC Page 89 Harnett County Schools --Erwin Elementary School Replacement New Recommended Solution Construction of the new school is underway. Current Stage of Project Demolition of the old school was finished in May 2020. Building footings are currently being poured and utilities installed. The school is projected to be substantially complete November 1, 2021, and the school is projected to open after Christmas break in early 2022. The school system plans to convert Gentry into a staff development center, and it may house some central office functions. Major renovations of Gentry are not needed for these purposes. Mobile units located at Gentry will be relocated to other schools. The project is being funded from general obligation bonds approved by voters in 2014. Harnett County 2022-2028 Recommended Capital Improvements Program Page 45 111020 HCBOC Page 90 Harnett County Schools --Johnsonville Elementary School Phase 1 New Expansion & Renovation Using general obligation bond funds left from the Benhaven school project, renovate and expand Johnsonville Elementary, located at 18495 NC 27 West, Cameron. Phase 1 work includes demolishing and replacing the cafeteria with a 9,500-square foot building, demolishing the old CTE classroom building, and renovating the 9,000-square-foot gym. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 443,525 0 181,500 181,500 0 0 0 0 0 0 363,000 Commissioning 0 0 0 10,000 0 0 0 0 0 0 10,000 Construction 4,335,000 0 4,800 4,252,700 0 0 0 0 0 0 4,257,500 Contingency 255,000 0 0 177,000 0 0 0 0 0 0 177,000 Engineering 66,475 0 0 0 0 0 0 0 0 0 0 Furnishings & Equipment 0 0 0 133,000 0 0 0 0 0 0 133,000 Geotechnical 0 0 12,000 0 0 0 0 0 0 0 12,000 Materials Testing/Special Inspections 0 0 0 40,000 0 0 0 0 0 0 40,000 Owner Construction Contingency 0 0 0 50,000 0 0 0 0 0 0 50,000 Surveying 0 0 10.000 0 0 0 0 0 0 0 10,000 Technology 0 0 0 47,500 0 0 0 0 0 0 47,500 Total Project Element 5,100,000 0 208,300 4,891,700 0 0 0 0 0 0 5,100,000 Funding Source General Obligation Bonds 5,100,000 0 208,300 4,891,700 0 0 0 0 0 0 5,100,000 TotalFunding Source 5,100,000 0 208,300 4,891,700 0 0 0 0 0 0 5,100,000 Operating Effect Debt Service 0 427,830 417,866 405,411 392,956 380,501 368,046 355,591 343,136 330,681 3,422,020 TotalOperating Effect 0 427,830 417,866 405,411 392,956 380,501 368,046 355,591 343,136 330,681 3,422,020 Define Problem The main part of Johnsonville school was constructed in 1955. At 531 students, the school's student population exceeds the 465-student rated capacity of the school. The cafeteria and the Career and Technical Education (CTE) classroom are in poor shape. The CTE Classroom is no longer useable. The gym is also in poor condition and needs renovation. Phase 2 would replace the demolished classroom building, but a funding source is not yet available for this part of the work. Recommended Solution Continue Phase 1 and proceed with Phase 2 when additional funding is secured. Current Stage of Project Design work is underway. Demolition of the classroom building could begin by the end of the year. Construction is expected to begin next summer when the school is vacant for the summer. Harnett County 2022-2028 Recommended Capital Improvements Program Page 46 111020 HCBOC Page 91 Harnett County Schools --Maintenance Fund New Provide a reliable funding mechanism for Harnett County Schools to replace critical mechanical systems and roofs before failure. Funding in FY 2022 would address three chillers, one cooling towers, and two roofs. Future funding would address a prioritized list of needs identified by the school maintenance staff. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Chillers 0 0 0 671,421 0 0 0 0 0 0 671,421 Cooling Towers 0 0 0 222,320 0 0 0 0 0 0 222,320 Future Maintenance 0 0 0 0 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 8,400,000 Roofs 0 0 0 547,674 0 0 0 0 0 0 547,674 Total Project Element 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841,415 Funding Source Capital Reserves 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841,415 TotalFunding Source 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841,415 Operating Effect Transfer from General Fund 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841,415 TotalOperating Effect 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9.841,415 Define Problem Harnett County Schools has substantial maintenance needs. Failure of these systems mean schools would be without heat or air conditioning or could incur substantial repair costs in the case of roof failure. Many of these systems are beyond their useful lives. The school maintenance staff has inventoried these needs, prioritized them, and identified when they need to be replaced over the seven-year CIP. Cost estimates have been obtained for the FY 2022. Four boilers have exceeded their useful lives. Four others are either at their useful lives or will be in the next two years. No replacement boilers are requested for funding in FY 2022. The school system is currently exploring the possibility of a guaranteed energy savings contract that could fund one or more boiler replacements from energy savings. Eleven chillers have exceeded their useful lives. One chiller is at the end of its useful life. Three chillers are requested for replacement in FY 2022, including Lillington-Shawtown Elementary, Overhills High and Highlands Elementary. Two cooling towers have exceeded their useful lives. Five additional cooling towers are nearing the end of their useful lives. The Triton High School cooling tower is requested for replacement in FY 2022. Four roofs have exceeded their useful lives. A roof replacement for Angier Elementary and a roof recoating for Harnett Central High School are requested in FY 2022. The Harnett Central High roof is deemed critical. Recommended Solution The third option is recommended. This approach sets the yearly amount equal to Year 1 needs, which is estimated to have the highest costs. If this level of funding is maintained, eventually the school system could reach the point of being pro-active in replacing systems at the end of their useful lives or systems could be replaced for greater energy efficiency or maintenance savings. The funds will be maintained by the county and released as invoices are received. Harnett County 2022-2028 Recommended Capital Improvements Program Page 47 111020 HCBOC Page 92 Harnett County Schools --Maintenance Fund New Alternatives Option 1: Do nothing. This alternative requires the school system to fund these systems out of regular capital outlay, approximately $1 million per year. These systems are costly and replacement of one system can consume much of the school system's capital outlay appropriation. Or, has happened in the past, the systems are not replaced when they reach the end of their useful lives. Maintaining outdated systems can be costly and they may not be as energy efficient as newer systems. Option 2: Fund systems each year as needed. The downside to this approach is the county cannot plan the funding long-term and the school system does not have a way to plan beyond the replacement of systems in imminent failure. Option 3: Provide an ongoing funding source for a set amount every year, but require updated cost estimates each year for the projects requested for funding in the upcoming year. Allow flexibility with the funding so that if a mechanical system or roof fails and it is not on that year's list, with county approval, funds can be redirected to address that need. Current Stage of Project Harnett County Schools maintenance staff has inventoried mechanical systems and roofs and identified replacement priorities over the next seven years. Harnett County 2022-2028 Recommended Capital Improvements Program Page 48 111020 HCBOC Page 93 Harnett County Schools --New Northwest Harnett Elementary School New Construct a 120,000-square-foot school on Rollins Road, Fuquay-Varina in northwestern Harnett to alleviate overcrowding at Lafayette Elementary School. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 1,501,078 0 844,000 844,000 422,000 0 0 0 0 0 2,110,000 Commissioning 0 0 0 0 50,000 0 0 0 0 0 50,000 Construction 25,017,960 0 7,416,250 14,832,500 7,416,250 0 0 0 0 0 29,665,000 Construction--Water & Sewer 0 0 600,000 600,000 0 0 0 0 0 0 1,200,000 Contingency 500,359 0 0 0 1,570,750 0 0 0 0 0 1,570,750 Financing Costs 0 0 360,000 0 0 0 0 0 0 0 360,000 Fire Pump for Sprinkler 0 0 0 0 350,000 0 0 0 0 0 350,000 Furnishings & Equipment 500,000 0 0 0 900,000 0 0 0 0 0 900,000 Geotechnical 75,000 0 35,000 0 0 0 0 0 0 0 35,000 Land & Easements 2,000,000 731,680 0 0 0 0 0 0 0 0 731,680 Materials Testing 0 0 0 62,500 62,500 0 0 0 0 0 125,000 Phase 1 Environmental Assessment 0 0 12,000 0 0 0 0 0 0 0 12,000 School Site Roadway Improvements 0 0 0 0 100,000 0 0 0 0 0 100,000 Seasonal HWT Infiltration Testing 0 0 12,000 0 0 0 0 0 0 0 12,000 Sewer Pump Station 0 0 0 100,000 0 0 0 0 0 0 100,000 Surveying 40,000 0 25,000 0 0 0 0 0 0 0 25,000 Technology 0 0 0 0 450,000 0 0 0 0 0 450,000 Wetlands Determination 0 0 10,000 0 0 0 0 0 0 0 10,000 Total Project Element 29,634,397 731,680 9,314,250 16,439,000 11,321,500 0 0 0 0 0 37,806,430 Funding Source General Obligation Bonds 29,634,397 0 8,714,250 15,739,000 11,321,500 0 0 0 0 0 35,774,750 Hamett Regional Water 0 0 600,000 700,000 0 0 0 0 0 0 1,300,000 Lottery Proceeds 0 731,680 0 0 0 0 0 0 0 0 731,680 Totalfunding Source 29,634,397 731,680 9,314,250 16,439,000 11,321,500 0 0 0 0 0 37,806,430 Operating Effect Debt Service 0 0 0 3,610,000 3,524,500 3,439,000 3,353,500 3,268,000 3,182,500 3,097,000 23,474,500 TotalOperating Effect 0 0 0 3,610,000 3,524,500 3,439,000 3,353,500 3,268,000 3,182,500 3,097,000 23,474,500 Define Problem Lafayette Elementary is severely overcrowded. The school's rated capacity is 465 students, but the student population is currently 621 and is projected to grow to 936 students by 2028-29, which is more than double the rated capacity. Harnett County 2022-2028 Recommended Capital Improvements Program Page 49 111020 HCBOC Page 94 Harnett County Schools --New Northwest Harnett Elementary School Recommended Solution The project is underway. Current Stage of Project New Using lottery proceeds, a 23.5-acre site was purchased in February 2021 at a cost of $731,900. The architect is finalizing construction drawings and the project will be bid at the end of 2020 or beginning of 2021. The targeted opening of the new school is the middle of the 2022-23 school year. The county will pay for the school from general obligation bonds approved by voters in 2014. Harnett County 2022-2028 Recommended Capital Improvements Program Page 50 111020 HCBOC Page 95 Harnett County Sheriff --Capital Reserve Approved-No Contracts Continue annual contributions of $450,000 to the capital reserve fund established for the Sheriff. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Transfer to Capital Reserve 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 Total Project Element 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 Funding Source Transfer from General Fund 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 TotalFunding Source 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 Operating Effect Transfer from General Fund 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 TotalOperating Effect 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 Harnett County 2022-2028 Recommended Capital Improvements Program Page 51 111020 HCBOC Page 96 Harnett County Sheriff --Detention Center Security Intercom Replacement Replace the intercom system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 -Project Element Contingency 0 0 6,220 0 0 0 Furnishings & Equipment 130,612 0 124,392 0 0 0 Total Project Element 130,612 0 130,612 0 0 0 Funding Source Sheriff's Capital Reserve 130,612 0 130,612 0 0 0 TotalFunding Source 130,612 0 130,612 0 0 0 Define Problem Approved-No Contracts Year 4: Year 5: Year 6: Year 7: Project FY 2025 FY 2026 FY 2027 FY 2028 Totals 0 0 0 0 6,220 0 0 0 0 124,392 0 0 0 0 130,612 0 0 0 0 130,612 0 0 0 0 130,612 The existing system, installed when the jail opened in 2009, is nearing the end of life. The manufacturer was sold and the equipment is no longer being made. Replacement parts are difficult to find, though parts have been obtained to date. The intercom system is critical for the Detention Center, as it allows communication to and from the master control station to detention officers and housing units, which is required by state regulations. Recommended Solution Purchase a new intercom system, as requested by the Sheriff's Office in FY 2021, utilizing funds from the Sheriffs Capital Reserve. The reserve has a balance of $422,346 currently, before an additional transfer of $450,000 is made in FY 2020. Alternatives Do nothing. If nothing is done and the system fails, the jail will be without a system critical for its operation. Current Stage of Project The project is scheduled for FY 20-21 and is currently being reviewed with the vendor. Replacement will be scheduled for January 2021. Relation to Other Projects If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $10,000 per year in debt service. Operating Impact The project will require increased surveillance of inmates during installation. Harnett County 2022-2028 Recommended Capital Improvements Program Page 52 111020 HCBOC Page 97 Harnett County Sheriff --Detention Center Video Surveillance System Upgrade Approved-No Contracts Replace the DVRs for the video surveillance system immediately, using funds currently allocated for kitchen equipment and upgrade the remainder of the video surveillance system in the Harnett County Detention Center, in FY 2022. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Contingency 0 0 0 22,457 0 0 0 0 0 0 22,457 Furnishings & Equipment 355,528 64,641 0 224,573 0 0 0 0 0 0 289,214 Total Project Element 355,528 64,641 0 247,030 0 0 0 0 0 0 311,671 Funding Source Sheriffs Capital Reserve 355,528 64,641 0 247,030 0 0 0 0 0 0 311,671 TotalFunding Source 355,528 64,641 0 247,030 0 0 0 0 0 0 311,671 Define Problem The detention opened in 2009 with the existing video surveillance system. As it reaches the end of its useful life, the manufacturer no longer supports the system and replacement parts are difficult to find. The DVRs, which record the video, have been failing to the point that no backups are available. The Sheriff's Office is requesting that funds previously allocated for kitchen equipment be moved to this project and DVRs purchased in FY 2020. The upgrade of the remainder of the video surveillance system can occur as previously scheduled in FY 2022. Recommended Solution Replace the DVRs immediately by diverting funds from the kitchen equipment replacement project and replace the remainder of the video surveillance system in FY 2022 using funds from the Sheriffs Capital Reserve. The reserve has a balance of $422,346 before an additional transfer of $450,000, which is scheduled for FY 2020. Alternatives •One alternative is to purchase the DVRs when the entire system is replaced, but this will leave the equipment vulnerable to failure without adequate backups. •Do nothing. Failure to replace the system could result in the video system no longer operating. The system is required by state law and protects the county by providing video in investigating inmate complaints, etc. Current Stage of Project The project is being reviewed with the vendor. The DVRs were replaced during FY 19-20 because of the failure of several DVRs. This will reduce the cost of the original project. Relation to Other Projects If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $20,000 per year in debt service. Operating Impact Because of continued issues with the surveillance system, cameras are being to be replaced. A component has been installed that will allow for the use of digital cameras, which are compatible with the proposed new system. Harnett County 2022-2028 Recommended Capital Improvements Program Page 53 111020 HCBOC Page 98 Harnett County Sheriff --Records Software Replacement Approved-Contracts Let Replace the records management system (RMS) software. The existing software has not been upgraded in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriffs Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 3,937 3,937 0 0 0 0 0 0 0 0 3,937 Software & Implementation 133,195 133,195 0 0 0 0 0 0 0 0 133,195 Software License 2,500 2,500 0 0 0 0 0 0 0 0 2,500 Total Project Element 139,632 139,632 0 0 0 0 0 0 0 0 139,632 Funding Source Asset Forfeiture Funds 139,632 139,632 0 0 0 0 0 0 0 0 139,632 TotalFunding Source 139,632 139,632 0 0 0 0 0 0 0 0 139.632 Define Problem The existing software has not been upgraded or replaced in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriff's Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Recommended Solution Upgrade the existing software to a new version. The Board of Commissioners has approved a budget amendment for the Sheriff to use asset forfeiture funds to cover the cost of the software. It is scheduled to be upgraded in FY 2020. Alternatives The Sheriff's Office has evaluated other software products and determined that remaining with the current vendor is much more cost effective. Aside from the age of the software, it has worked well. Current Stage of Project Staff and deputies are being trained on the new software. Files are being imported into the new software system. The go-live date is scheduled for November 5, 2020. Operating Impact There is no increase in operating budget. Harnett County 2022-2028 Recommended Capital Improvements Program Page 54 111020 HCBOC Page 99 Harnett Regional Jetport (HRJ) --Airfield Lighting Rehabilitation Approved-No Contracts Rehabilitate the airfield lighting system and relocate the automated weather observing system (AWOS) at HRJ, located at 615 Airport Road, Erwin, by installing conduit and replacing all lighting to ensure flight safety. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 1,804,668 0 198,107 1,782,961 0 0 0 0 0 0 1,981,068 Contingency 108,000 0 5,000 45,000 0 0 0 0 0 0 50,000 Design, Engineering & Construction Ad 180,000 0 20,000 180,000 0 0 0 0 0 0 200,000 Total Project Element 2,092,668 0 223,107 2,007,961 0 0 0 0 0 0 2,231,068 Funding Source Airport Capital Reserve 191,267 0 22,311 200,796 0 0 0 0 0 0 223,107 Grants, Gifts, Etc. 1,901,401 0 200,796 1,807,165 0 0 0 0 0 0 2,007,961 Totalfunding Source 2,092,668 0 223,107 2,007,961 0 0 0 0 0 0 2,231,068 Define Problem HRJ's lighting system was installed 25 to 30 years ago. The lighting was laid directly in the ground without being protected by conduit, which is not the standard for how lighting should be installed. This poor construction has caused numerous problems with shorts and open circuits. The lighting system is vulnerable to weather conditions and ant infestations. Systems such as the precision approach path indicator, runway end identifier, signage, and runway and taxiway lamps help ensure safety of aircraft and should be replaced at regular intervals. Over the past year, more than 10 repairs have been performed. While the repairs are not costly, outages impact the safety of the 50,500 flights each year. The Division of Aviation has provided design for the new system at no cost to the county and is willing to fund 90% of the construction cost. As part of this work, DOT is paying to move the AWOS, which also requires additional electrical, radio and fiber infrastructure. Recommended Solution Utilizing the Division of Aviation's design and funding, replace the lighting systems and properly install up-to-date LED lighting that will ensure safe lighting for flights into and out of the airport and be more energy efficient. Alternatives •Do nothing. Without the lighting rehabilitation project, the county's airport will be vulnerable to the poor installation of the lighting system and not able to ensure critical safety features functions reliably. •Beplace the lighting system using Division of Aviation funding. Current Stage of Project The HRJ Airfield Lighting Rehabilitation project design has been completed and funded by the NCDOT/DOA. With the completion of the design phase, it was determined that the cost of the project needs to be increased to $2,231,068. Michael Baker International is confident the estimates will be near bids received; therefore, the project contingency is 2.5%. The construction portion of the project was scheduled to begin in FY2020, but with the NCDOT/DOA programmatic changes effecting funding of projects, the project has been placed on hold. Harnett County 2022-2028 Recommended Capital Improvements Program Page 55 111020 HCBOC Page 100 Harnett Regional Jetport (HRJ) --Airfield Lighting Rehabilitation Approved-No Contracts A letter received on August 6, 2020, stating projects that require new or modified grant agreements will not proceed until NCDOT has completed a review of funding availability for fiscal year 2021. The letter did not give specific dates of when the review would be complete. After reviewing this letter, the Director of Aviation was contacted for more clarification for this project but the county received a generic answer; however, he did state that they are reviewing every project, its phase, its importance to safety and standards, and timing of when claims can be presented for reimbursement. Since the lighting project is considered a safety concern, it may still be funded. HRJ anticipate utilizing the remaining 2017 NPE funds not being utilized for the Terminal project, and utilizing 2018 NPE and 2019 NPE, which all require a 10% county match. Operating Impact Currently, there is no operating impact. Harnett County 2022-2028 Recommended Capital Improvements Program Page 56 111020 HCBOC Page 101 Harnett Regional Jetport (HRJ) --Apron Expansion Approved-No Contracts Construct a 144,000-square-foot expansion of the HRJ Apron, located at 615 Airport Road, Erwin to provide adequate space for parking, loading, unloading, and refueling of larger planes used by many businesses. The expansion will allow larger aircraft to land at the jetport and access services safely. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 2,991,230 0 0 0 2,957.430 0 0 0 0 0 2,957,430 Contingency 149,562 0 0 0 147,872 0 0 0 0 0 147,872 Design, Engineering & Construction Ad 579,477 267,377 4,289 0 443,615 0 0 0 0 0 715,281 Total Project Element 3,720,269 267,377 4,289 0 3,548,917 0 0 0 0 0 3,820,583 Funding Source Airport Capital Reserve 372,027 28,843 429 0 197,935 0 0 0 0 0 227,207 Capital Reserves 0 0 0 0 290,042 0 0 0 0 0 290,042 Grants, Gifts, Etc. 3,348,242 238,534 3,860 0 3,060,940 0 0 0 0 0 3,303,334 TotalFunding Source 3,720,269 267,377 4,289 0 3,548,917 0 0 0 0 0 3,820,583 Operating Effect Transfer from General Fund 0 0 0 145,021 145,021 0 0 0 0 0 290,042 TotalOperating Effect 0 0 0 145,021 145,021 0 0 0 0 0 290,042 Define Problem Larger aircraft are landing at HRJ and need additional space to move safely between fuel farms, the terminal, maintenance and other airport services. The size and configuration of HRJ's existing apron (also referred to as ramp or tarmac) prohibits these aircraft from maneuvering safely and efficiently. In some instances, when larger planes park in the apron area, they block other aircraft, including the SBl's Air Wing Division, from accessing the runway and other airport services. In addition, the apron was not originally designed to accommodate these heavier aircraft. Finally, new Federal Aviation Administration requirements do not allow direct access between the apron and runway, which is currently the situation at HRJ. A 2005 master plan for the airport called for airport improvements, including expanding the apron. An attractive airport that is easy to use can increase flights and might increase the number of aircraft stored in airport hangers, leading to increased tax value. Recommended Solution On existing property owned by the county, expand the apron area to 144,000 square feet and strengthen the existing pavement with concrete or stronger asphalt. This creates area for an additional nine parking spaces and better passenger loading and unloading. The project also connects the taxiways to the service area, bringing the county into compliance with FAA requirements, and expand the size of SBl's parking area. Utilize funding from the Division of Aviation, which provides 90% of design and construction costs. Alternatives •Do nothing. Failure to expand and strengthen the apron will mean the larger aircraft will continue to have difficult maneuvering in HRJ and traffic issues in and around the apron will continue. •Bxpand and strengthen the apron. Harnett County 2022-2028 Recommended Capital Improvements Program Page 57 111020 HCBOC Page 102 Harnett Regional Jetport (HRJ) --Apron Expansion Approved-No Contracts Current Stage of Project The design portion of the project is completed and permitted. Construction was scheduled to begin in FY2021, but with the NCDOT/DOA programmatic changes effecting funding of projects, the construction phase has been placed on hold. The cost of construction has increased from $3,096,500 to $3,672,711. Operating Impact There is no impact to the operating budget. Harnett County 2022-2028 Recommended Capital Improvements Program Page 58 111020 HCBOC Page 103 Harnett Regional Jetport (HRJ) --Master Plan Update New Update the HRJ master plan that gives decision makers a roadmap for future growth and capital improvements planning and maintains the county's eligibility for grant funds. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Other Contracted Services 0 0 150,000 250,000 50,000 0 0 0 0 0 450,000 Total Project Element 0 0 150,000 250,000 50,000 0 0 0 0 0 450,000 Funding Source Airport Capital Reserve 0 0 15,000 25,000 5,000 0 0 0 0 0 45,000 Grants, Gifts, Etc. 0 0 135,000 225,000 45,000 0 0 0 0 0 405,000 TotalFunding Source 0 0 150,000 250,000 50,000 0 0 0 0 0 450,000 Define Problem The last master plan update was in 2005. Part of the master plan update is production of an up-to-date Airport Layout Plan (ALP). An FAA-approved ALP is required for receiving Airport Improvement Program grant funds and is necessary to be included in the National Plan of Integrated Airport Systems (NPIAS). The FAA uses NPIAS listing as their mechanism to set priorities throughout the country for general aviation (GA) airports. Harnett Regional Jetport is currently included in the NPIAS and regularly receives grant funding for airport projects. An ALP shows boundaries, proposed additions, existing facilities and other improvements since the plan was last updated. Funds earmarked for terminal construction are set to expire in the upcoming fiscal years and won't be able to be spent on terminal construction because NC DOT has delayed funding. These funds are available to fund the master plan update. Several entities have expressed interest in developing outside the existing ALP, and a revised master plan would guide decisions for future development. Recommended Solution Update the HRJ master plan using expiring FAA Non-Primary Entitlement funds with a 10% county match requirement. Alternatives Do nothing. If nothing is done, the County will fail to plan for future growth and will lose grant eligibility. Harnett County 2022-2028 Recommended Capital Improvements Program Page 59 111020 HCBOC Page 104 Information Technology --Fiber Extension New Construct a one-mile fiber connection across the Cape Fear River from 310 W. Duncan Street to 250 Alexander Drive, Lillington to provide network redundancy This one-mile fiber connection would provide a more resilient and redundant loop for the county's core data network and phone system. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 0 0 0 0 0 0 0 230,750 230,750 Total Project Element 0 0 0 0 0 0 0 0 0 230,750 230,750 Funding Source Capital Reserves 0 0 0 0 0 0 0 0 0 230,750 230,750 TotalFunding Source 0 0 0 0 0 0 0 0 0 230,750 230,750 Operating Effect Transfer from General Fund 0 0 0 32,964 32,964 32,964 32,964 32,964 32,964 32,964 230,750 TotalOperating Effect 0 0 0 32,964 32,964 32,964 32,964 32,964 32,964 32,964 230,750 Define Problem The county needs to create a loop for fiber connectivity to minimize possible downtime due to fiber cuts and other network connectivity problems. The core server infrastructure is located at the Law Enforcement Center (LEC), and each county building must be able to communicate to the LEC. Currently, if the fiber is cut to the LEC, it could potentially affect all county offices' ability to conduct business. With a redundant link, the county would able to reroute network traffic to minimize phone system and network downtime. Recommended Solution Option 1 is recommended. Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 48 different connections for different functions. To create the network loop, the county only needs two of the 48 connections. Alternatives •Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 48 different connections for different functions. To create the network loop, the county only needs two of the 48 connections. •Do nothing and have a higher risk of business stoppage due to network downtime. •Install a slower wireless link between the two core locations. This option does not give any other opportunities for other usages. •Dse a third-party ISP for connectivity between the two core locations, which will have a higher operating cost impact. This option does not give any other opportunities for alternative usages. Harnett County 2022-2028 Recommended Capital Improvements Program Page 60 111020 HCBOC Page 105 Parks & Recreation --Benhaven Community Park Redevelopment Rehabilitate existing ball fields and playground and construct a picnic shelter at the Old Benhaven School, located at 2815 Olivia Road, Sanford to address recreation needs and safety concerns . Current New Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 0 0 37,500 0 0 0 0 0 0 0 37,500 Construction 0 0 101,500 0 0 0 0 0 0 0 101,500 Total Project Element 0 0 139,000 0 0 0 0 0 0 0 139,000 Funding Source Parks Capital Reserve 0 0 139,000 0 0 0 0 0 0 0 139,000 TotalFunding Source 0 0 139,000 0 0 0 0 0 0 0 139,000 Define Problem The County took over ownership of old Benhaven School building and grounds in 2019 following the construction of the new Benhaven Elementary School. In addition to other proposed facilities described in the Benhaven project, the County proposed using the grounds for a community park. The existing ball fields and former playground area provide open space but are in need of renovation due to deterioration and present safety issues, such as sharp, rusted fences and faulty playground equipment. Recommended Solution Use the Parks Fund to rehabilitate the existing ballfields and playground for public use. Alternatives •Do nothing. •Wait to develop the park site in the future, allowing existing facilities to continue to deteriorate. •Bemove current fencing, ballfield items, and faulty playground equipment to eliminate safety hazards and provide open green space. •Dse the Parks Fund to rehabilitate the existing ballfields and playground for public use. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Harnett County 2022-2028 Recommended Capital Improvements Program Page 61 111020 HCBOC Page 106 Parks & Recreation --Cape Fear Shiner Park Development Phase 1 Approved-Contracts Let Phase 1 of the Cape Fear Shiner County Park, located at 350 Alexander Drive, Lillington will be completed in October 2020. Amenities include two multiuse fields, two baseball/softball fields, 3.5 miles of walking trails, canoe/kayak water access, river observation deck, and park infrastructure. Develop Phase 2 with amenities to include a playground, a picnic shelter, and restroom facility. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 693,747 635,592 78,728 0 0 0 0 0 0 0 714,320 Contingency 53,753 0 0 0 0 0 0 0 0 0 0 Design, Engineering & Construction Ad 102,500 93,434 0 0 0 0 0 0 0 0 93,434 Permits & Connection Fees 0 250 0 0 0 0 0 0 0 0 250 Total Project Element 850,000 729,276 78,728 0 0 0 0 0 0 0 808,004 Funding Source Grants, Gifts, Etc. 400,000 364,637 39,364 0 0 0 0 0 0 0 404,001 Parks Capital Reserve 450,000 364,639 39,364 0 0 0 0 0 0 0 404,003 TotalFunding Source 850,000 729,276 78,728 0 0 0 0 0 0 0 808,004 Operating Effect Increased Operating Costs 0 0 33,711 40,062 35,884 76,475 66,332 72,842 68,626 69,180 463,112 Increased Revenue 0 0 -1,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -22,000 TotalOperating Effect 0 0 32,711 37,062 32,884 73,475 63,332 69,842 65,626 66,180 441,112 Define Problem The 2017 Comprehensive Parks and Recreation Master Plan calls for an additional 1209 acres of parkland throughout Harnett County by 2030. The County is below standards for parkland, programming, and indoor facilities. The plan found it will cost nearly $90 million to get the County up to the recommended standards set by the National Parks and Recreation Association. The additional land will increase the park acreage per Harnett County resident. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the other 99 counties. Harnett County currently ranks 90th in picnic shelters, 79th in athletic courts, 88th in playgrounds, 54th in athletic fields, and 51 st in trail miles. This park also begins the connection between the Town of Lillington and the Harnett County Government Complex. It could possibly become part of a greenway system (Harnett County is deficient by 26 miles of greenway trails according to National Standards and benchmarking agencies). In order to develop Cape Fear Shiner County Park, the county applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the county. Funds are being used for the amenities listed above. Hurricane Florence caused damage and flooding in the area where the park is located. The state granted a 12-month extension, and the project is scheduled to be completed by October 2020. The PARTF project did not include several elements that would enhance the park experience for citizens. Currently, portable toilets are used in place of restroom facilities. Phase Two will replace the portable toilets with a constructed restroom facility, as well as add a playground facility and picnic shelter. Harnett County 2022-2028 Recommended Capital Improvements Program Page 62 111020 HCBOC Page 107 Parks & Recreation --Cape Fear Shiner Park Development Phase 1 Approved-Contracts Let Recommended Solution Construct additional amenities including a playground, picnic shelter, and restroom facility using the Parks Fund after engaging engineer/architecture firm to research viability of restroom facility and cost estimates. Alternatives Do nothing and continue the use of portable toilets to service the restrooms needs at the park. 2. Engage engineer to determine the flood level and determine the possibility of a restroom facility before design and cost estimate of the building is acquired. 3. Alternative 2 with the development of the playground and picnic shelter as engineers are working on the restroom facility proposal. Current Stage of Project Phase 1 was/will be completed in October 2020, which will close out the PARTF grant funding. Ribbon cutting and grand opening will be scheduled for the last week in October or first week in November. Operating Impact Phase 2 will have an operating impact, primarily from the construction of the restroom facility (water, electric, sewer, building maintenance, and cleaning supplies). Current staff will maintain the facilities and site. Playground will need yearly replenishing of mulch. Harnett County 2022-2028 Recommended Capital Improvements Program Page 63 111020 HCBOC Page 108 Parks & Recreation --Capital Reserve Appropriations Approved-No Contracts Continue $200,000 annual appropriations to the Parks Fund. Funds are used for small projects at existing parks and for development of new parks and facilities. The funding allows many projects to be completed by county staff at a lower cost than if contracted. Funding will support the development of Patriots Park, Shawtown Community Park, Northwest Harnett Park, water access sites, and the Benhaven Community Park. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Transfer to Parks Capital Reserve 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Total Project Element 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Funding Source Transfer from General Fund 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200.000 2,550,000 TotalFunding Source 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Operating Effect Transfer from General Fund 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 TotalOperating Effect 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Define Problem Harnett County is deficient in parks and recreation facilities throughout the county. A funding source for the parks listed above is needed. Utilizing the Parks Fund, Parks and Recreation staff is able to complete much of the work in-house at a savings to the county. Recommended Solution Continue annual funding of the Parks Fund to allow for small projects throughout the county. Alternatives •Do nothing. If nothing is done, the parks listed above will not be constructed unless other funding sources are identified. •Seek PARTF and other large grants to build one park at a time. While this option allows one park to be completed every five to seven years, it does not address constructing needed and promised facilities at all of the parks currently owned by Harnett County. In other words, funding will be focused on one park at a time, while others will not be developed in the short-term and must wait their turn for grant funding. Current Stage of Project Parks Fund is being used to develop Patriots Park. Upcoming current projects include finishing the Patriots Park project, development of Shawtown Community Park -Phase One, and renovation and addition of amenities at Benhaven Community Park. The Parks Fund is also being requested to offset the additional costs needed from the remaining 1 ?GOB Project to construct a restroom, concession, and maintenance storage building at Neills Creek Park. Operating Impact Operating impact is shown in each capital project request. Harnett County 2022-2028 Recommended Capital Improvements Program Page 64 111020 HCBOC Page 109 Parks & Recreation --Greenway Trail Construction Capital Reserve Approved-No Contracts Appropriation Annually, set aside funds for greenway construction after a greenway master plan has been developed. Leverage the county's funds by seeking grant funds to offset costs. Where feasible, ask developers to construct portions of greenways in lieu of the recreation exaction fee. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Feasibility Study 0 2,200 62,800 0 0 0 0 0 0 0 65,000 Transfer to Capital Reserve 0 0 0 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,150,000 Total Project Element 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 Funding Source Transfer from General Fund 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 TotalFunding Source 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 Operating Effect Transfer from General Fund 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 TotalOperating Effect 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 Define Problem Harnett County's only existing greenway trail is the seven-mile Dunn-Erwin Rail Trail. According to the Parks and Recreation Master Plan, the county is deficient by 26 miles of greenways. With projected population growth, the county will be deficient by 36 miles in 2030. The 2015 Comprehensive Plan and 2017 Parks and Recreation Plan pointed to the need for more county greenways. Greenways are corridors of protected open space that often link nature preserves, parks, schools, and communities together. In 2017 when the Harnett County Parks and Recreation Comprehensive Master Plan was developed, an integrated system of trails and sidewalks was one of the key amenities that continued to be mentioned throughout public meeting. The statistically valid survey that was conducted as part of the Comprehensive Master Plan concluded that a Greenway Trail system was one of the top priorities of the county. The survey also concluded that walking for exercise was the highest program priority for adults and second highest for youth. National standards recommend 0.2 miles of greenway trails per 1,000 residents. Harnett County currently has 0.04 miles of greenway trail per 1,000 residents, which is only one-fifth of the national standard. Greenways are usable by all residents regardless of age, race, gender, or income level and provide direct physical and mental stimulation through physical exertion and engaging nature. Greenways promote healthy living, provide environmental benefits, and preserve nature. Greenways have the opportunity to increase property values and create economic impacts. A housing development in Apex, NC increased the price of the homes adjacent to the greenway by $5,000 and those homes were still the first to sell (Rails to Trails Conservancy: Economic Benefits of Trails and Greenways). Trail networks can also provide alternative transportation links to allow citizens to access parks, schools, and towns/cities without having to drive. A Greenway Master Plan should be the first step in addressing this need. The plan would identify specific greenway corridors. In doing so, it would allow the county to require land reservation or trail construction by developers (in lieu of paying recreation fees). It would also assist the county in determining where greenway connections should go as new developments continue to be built in portions of the county, specifically in northwest Harnett, where greenway connections could be made with Wake County's greenway system. A Bicycle, Pedestrian, and Greenway Plan began in May 2020 and will be completed for board approval in November 2020. Beginning in FY 2021, the Parks and Recreation's director request that a capital reserve be established for accumulating funds that could be used for greenway development. The fund would be used to match grants. The director is requesting approximately $150,000 to $200,000 per year. The state has estimated that on average greenways cost $1 million per mile to construct. Harnett County 2022-2028 Recommended Capital Improvements Program Page 65 111020 HCBOC Page 110 Parks & Recreation --Greenway Trail Construction Capital Reserve Appropriation Approved-No Contracts Recommended Solution Completing the master plan and setting aside funds for greenway development beginning in FY 2021 is recommended. Actual greenway construction will be contingent on the county receiving matching grant funds. Alternatives •Do nothing. If nothing is done, the County will continue to fall behind national standards for greenway trails, which provide higher quality of life for residents and have the potential to increase tourism. •Complete the master plan for greenway development, but delay setting aside funding. This action would like cause land prices and development costs to increase in the future. Delaying funding also means the county might not be able to move forward with partnerships with developers and neighboring jurisdictions. •Complete the master plan and begin setting aside funds for greenway development. Current Stage of Project A Bicycle, Pedestrian, and Greenway Plan began in May 2020 and will be completed for board approval in November 2020. Operating Impact There is no current impact on the operating budget as no trails have been constructed or scheduled for construction in near future. Bicycle, Pedestrian, and Greenway Master Plan is project code GWMST with org-obj (4806120-519040). Harnett County 2022-2028 Recommended Capital Improvements Program Page 66 111020 HCBOC Page 111 Parks & Recreation --Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Completed Install lighting at the Neills Creek Park Tennis Courts, located at 2533 Harnett Central Road, Angier, and on the baseball and softball fields at Barbecue Creek Park, located at Western Harnett Middle School, 11139 NC Highway 27 West, Lillington. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 411,000 411,000 0 0 0 0 0 0 0 0 411,000 Total Project Element 411,000 411,000 0 0 0 0 0 0 0 0 411,000 Funding Source General Obligation Bonds 411,000 411,000 0 0 0 0 0 0 0 0 411,000 TotalFunding Source 411,000 411,000 0 0 0 0 0 0 0 0 411,000 Operating Effect Debt Service 0 34,041 33,248 32,257 31,266 30,275 29,284 28,293 27,302 26,311 272,279 Increased Operating Costs 0 0 3,880 4,000 4,120 4,244 4,371 4,502 4,637 4,776 34,530 Increased Revenue 0 0 -850 -850 -850 -850 -850 -850 -850 -850 -6,800 TotalOperating Effect 0 34,041 36.278 35,407 34,536 33,669 32,805 31,945 31,089 30,237 300,009 Define Problem The Western Harnett Youth Recreation (WHYR) program, with which the county contracts to provide youth sports, has to use multiple locations because of the growth in its participants and limited facilities at the county's Barbecue Creek Park. Having to operate in multiple locations makes it difficult for WHYR to supervise and maintain fields. WHYR serves south and west Harnett and is by far the largest sports provide in the county. The county's two baseball/softball and multi-purpose fields are already lit. Western Harnett Middle School's two fields, located are on the same campus as Barbecue Creek Park, are not. The Neills Creek Park Tennis Courts were relocated due to poor sub-base and water damage. The existing lights were unsafe and unreliable. Because of their condition, they could not be relocated to the new tennis courts. Recommended Solution Install the sport lights in FY 2020 to give more access to these facilities by WHYR and other groups. With the lighting of the school's fields, WHYR would have a centralized site from which to run its programs, making its supervision and field maintenance activities more efficient. Because the project provides lighting of school athletic facilities, general obligation bond proceeds can be used to fund them. Alternatives ·Do nothing. If nothing is done, the facilities will be limited to use only during daylight hours. Because the facilities are located on school grounds, it severely limits the hours they can be used by WHYR and other groups. •@stall the lights now using leftover school general obligation bond funds. Current Stage of Project Both lighting systems were completed in December 2019 and are operational. Harnett County 2022-2028 Recommended Capital Improvements Program Page 67 111020 HCBOC Page 112 Parks & Recreation --Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Completed Operating Impact Current operating expenses are minimal in FY 2021 due to Covid-19 limiting the use of the facilities. Estimated electricity costs have been decreased for FY 2022. Harnett County 2022-2028 Recommended Capital Improvements Program Page 68 111020 HCBOC Page 113 Parks & Recreation --Patriots Park Development Phase 1 Approved-Contracts Let Develop Patriots Park, located on Ponderosa Road in the Johnsonville community. The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Phase 1 park amenities will include two open ball fields with backstops and walking trail. Phase 2 will include a picnic shelter and playground. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 325,000 382,464 12,998 0 0 0 0 0 0 0 395,462 Design, Engineering & Construction Ad 10,000 9,075 0 0 0 0 0 0 0 0 9,075 Furnishings & Equipment 12,000 0 0 0 0 0 0 0 0 0 0 Total Project Element 347,000 391,539 12,998 0 0 0 0 0 0 0 404,537 Funding Source Parks Capital Reserve 347,000 391,539 12,998 0 0 0 0 0 0 0 404,537 TotalFunding Source 347,000 391,539 12,998 0 0 0 0 0 0 0 404,537 Operating Effect Increased Operating Costs 0 0 32,681 40,205 36,076 77,509 67,445 74,034 69,903 71,171 469,024 Increased Revenue 0 0 0 -400 -500 -500 -500 -500 -500 -500 -3,400 TotalOperating Effect 0 0 32,681 39,805 35,576 77,009 66,945 73,534 69,403 70,671 465,624 Define Problem Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the county where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation to develop the seven acres that are not in wetlands. An entrance road and ball fields have been graded and constructed and will be available to the community for use by the end of 2020, pending growth of grass seed. Phase 2 will include a picnic shelter and playground and will cost approximately $96,000. Both phases will be funded from the Parks Fund. The county did not seek grant funding because of the relatively low cost and the fact an existing PARTF project (Cape Fear Shiner Park) is being constructed at the same time. Recommended Solution Utilizing the Parks Fund, continue development of Phase 1 and 2, which should be complete by the end of 2020. Alternatives Do nothing and use the park with only the Phase One amenities. The area will continue to be underserved by recreation facilities. • Utilizing the Parks Fund, continue development of the Phase 2 (shelter and playground), which should be complete by the end of 2020. Current Stage of Project The entrance road, parking, and fencing are complete. Grass seed has been spread but has not had good growth. Staff will overseed in the fall with ryegrass and overseed again with Bermuda grass in the spring. Signage has been acquired but not installed. The walking trail has been routed and is being cleared. Staff is in discussion with Recreation Amenities provider to add the playground and picnic shelter. Harnett County 2022-2028 Recommended Capital Improvements Program Page 69 111020 HCBOC Page 114 Parks & Recreation --Patriots Park Development Phase 1 Approved-Contracts Let Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Operating Impact The operating impact is general maintenance of the facility and part-time staff to open, close, and clean. Operating costs for Phase 2 are minimal with general preventive maintenance and yearly replenishing of the playground mulch. Harnett County 2022-2028 Recommended Capital Improvements Program Page 70 111020 HCBOC Page 115 Parks & Recreation --Patriots Park Development Phase 2 New Develop Phase 2 of Patriots Park, located on Ponderosa Road in the Johnsonville community by constructing a picnic shelter and playground in addition to the ballfields under construction, which were requested by the community and expected to be complete in late 2020 . The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 96,000 0 0 0 0 0 0 0 96,000 Total Project Element 0 0 96,000 0 0 0 0 0 0 0 96,000 Funding Source Parks Capital Reserve 0 0 96,000 0 0 0 0 0 0 0 96,000 TotalFunding Source 0 0 96,000 0 0 0 0 0 0 0 96,000 Define Problem Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the County where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation Department to develop the seven acres that are not in wetlands. An entrance road and ball fields have been constructed and will be available to the community for use by the end of 2020, pending growth of grass. Phase 2 will include a picnic shelter and playground and will cost approximately $96,000. Recommended Solution Utilizing the Parks Fund, develop Phase 2. Alternatives •Do nothing beyond completion of Phase 1 amenities. The park will not provide the full range of facilities requested by the public. •Dtilizing the Parks Fund, continue development of the Phase 2 to include a picnic shelter and playground. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Harnett County 2022-2028 Recommended Capital Improvements Program Page 71 111020 HCBOC Page 116 Parks & Recreation --Shawtown Community Park Development New Develop next set of improvements at the park located on the former Shawtown School site, 645 Shawtown Road, Lillington. Improved amenities include a walking trail, fitness stations, playground, and picnic shelter. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 114,000 0 0 0 0 0 0 0 114,000 Contingency 0 0 6,150 0 0 0 0 0 0 0 6,150 Engineering 0 0 2,300 0 0 0 0 0 0 0 2,300 Furnishings & Equipment 0 0 7,500 0 0 0 0 0 0 0 7,500 Permits & Connection Fees 0 0 500 0 0 0 0 0 0 0 500 Total Project Element 0 0 130,450 0 0 0 0 0 0 0 130,450 Funding Source Parks Capital Reserve 0 0 130,450 0 0 0 0 0 0 0 130,450 TotalFunding Source 0 0 130,450 0 0 0 0 0 0 0 130,450 Define Problem Harnett County owns the former Shawtown School and gymnasium. When part of the old school was demolished, County leaders at the time promised the community a park on the site. Based on community input, a plan for the park was developed and calls for a community garden, rock garden, memorial garden, playground areas, and a picnic shelter. An outdoor basketball court and upgrades to parking have already been constructed. The next set of improvements will include a trail with fitness stations, playground, and picnic shelter. The Parks and Recreation Department proposes to work with Cooperative Extension to develop the community garden, possibly utilizing grant funds. All other improvements would be funded from the Parks Fund. Recommended Solution Develop the park using mostly in-house labor and the Parks Fund. Alternatives •Do nothing. This option does not fulfill the County's obligation to the community to provide a park on the former school site. •Dsing mostly in-house labor, develop the park as time and funding allows from the Parks Fund. •Seek additional funding sources to complete development of the entire park. Current Stage of Project In June 2019, the County completed a substantial renovation of the old north classroom building, originally constructed in 1956, to bring it up to code for new occupants. The building's new occupants include the new Boys & Girls Clubs of Central Carolina: Robin Paige Club, which opened on August 26, 2019; ReEntry Family Services, which was relocated from another location in the County; the Harnett County Sheriffs Office Police Athletic League (PAL), which previously operated out of the gymnasium on campus; and the Harnett County Work Readiness Training Center, which relocated from a building on the other side of the campus. The facility also includes meeting space for organizations and community events, which may be reserved through the County. As part of the opening of the renovated school building, Parks and Recreation installed an outdoor basketball court and parking lot. In addition to the renovation, the County demolished the original classroom building and gymnasium, which were built in 1949 and had deteriorated to the point where renovation was no longer possible. Staff is ready to enter into contract with vendors to provide playground, shelter, and fitness stations. Staff will construct walking trail. Harnett County 2022-2028 Recommended Capital Improvements Program Page 72 111020 HCBOC Page 117 Parks & Recreation --Shawtown Community Park Development Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Harnett County 2022-2028 Recommended Capital Improvements Program New Page 73 111020 HCBOC Page 118 Public Library --Radio Frequency Identification (RFID) Installation Approved-Contracts Let Install and implement RFID technology and equipment at the newly constructed Harnett County Public Library and Resource Center located at 455 McKinney Parkway, Lillington, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Equipment Rental 0 0 1,200 0 0 0 0 0 0 0 1,200 Furnishings & Equipment 110,712 0 79,016 0 0 0 0 0 0 0 79,016 Management Software 0 0 2,000 0 0 0 0 0 0 0 2,000 Other Contracted Services 2,572 0 7,013 0 0 0 0 0 0 0 0 Software & Implementation 26,720 0 0 0 0 0 0 0 0 0 0 Supplies 13,849 0 10,643 0 0 0 0 0 0 0 10,643 Total Project Element 153,853 0 99,872 0 0 0 0 0 0 0 99,872 Funding Source Capital Reserves 38,463 0 24,968 0 0 0 0 0 0 0 24,968 Grants, Gifts, Etc. 115,390 0 74,904 0 0 0 0 0 0 0 74,904 TotalFunding Source 153,853 0 99,872 0 0 0 0 0 0 0 99,872 Operating Effect Decreased Costs 0 0 -18,427 0 0 0 0 0 0 0 -18,427 Increased Operating Costs 0 0 0 12,216 12,582 12,718 13,344 13,745 14,157 14,582 93,344 Transfer from General Fund 0 0 38,463 -13,495 0 0 0 0 0 0 24,968 TotalOperating Effect 0 0 20,036 -1,279 12,582 12,718 13,344 13,745 14,157 14,582 99,885 Define Problem During FY 2018-19 the Harnett County Public hosted 887 in-house programs with 10,807 attendees. These figures demonstrate a 19% increase in the number of in-house library programs and a 10% increase in program attendance over FY 2017-18. The changing role of public libraries, coupled with an increased number of residents seeking programming, constitutes a shift in focus from service desk transactions to hands-on training, programming, and other staff-provided learning opportunities. Programs fill up quickly resulting in long wait-lists and the unfortunate practice of denying services. Increasing the number of programs would require additional staff time. Library staff designated to provide programs have reached the limits of their ability to add programs. Often staff members work on scheduled days off and accrue compensatory time beyond what is acceptable. Without additional staff, the library will not be able to keep up with the increasing need and demand for additional programs. The limited number of circulation employees often results in longer wait times for patrons with reference questions or requesting assistance with computer related issues, public office equipment (copier, scanner, fax, etc.), and the print management station. This often leads to customer and staff frustration. Harnett County 2022-2028 Recommended Capital Improvements Program Page 74 111020 HCBOC Page 119 Public Library --Radio Frequency Identification (RFID) Installation Approved-Contracts Let Recommended Solution Utilizing a Library Services and Technology Act (LSTA) grant available through NC Libraries, purchase and implement RFID and self-check technology. This technology will allow library staff to shift time from checking out materials and managing the collection to meeting the demand for increased programming, solving users' more complex information requests, and assisting with technology-related needs. RFID is recommended over other solutions because of long-term cost-savings. Other benefits of RFID implementation include: •Bnhanced customer experience and privacy with self-service options •Improved circulation efficiency with the capability to check in and process multiple items at one time •Improved accuracy of inventory through RFID's inventory control features •Improved security of library materials Alternatives •Sire an additional full-time Library Program Specialist to meet the demand for additional programming and patron assistance at a cost of $29,573 plus benefits annually. The salary and benefits cost over 10 years is estimated at $493,417. •Sire two additional part-time Library Program Specialists to meet the demand for additional programming and patron assistance at a cost of $42,857 annually. The salary and benefits cost over 10 years is estimated at $552,426. •Implement RFID and self-check technology that will allow staff time to plan and implement additional programs and reduce wait times at the circulation desk to free staff to focus on more complex information and technology needs. •Do nothing and continue to frustrate and disappoint Harnett County residents that are denied participation in library hosted-programs and less-than-optimal customer service. Current Stage of Project Reponses to an RFP for RFID self-check system installation and maintenance were received in January of 2020. Proposals were received from five vendors. After careful evaluation of proposed solutions and costs, the library selected Bibliotheca as the RFID project vendor. The project timeline for FY 2020-2021 is comprised of four phases: •Bhase 1 (August 2020 -Oct 2020) -Initial project planning, gathering of pre-RFID evaluation metrics, and submitting purchase orders for services and equipment. •Bhase 2 (Oct 2020-January 2021) -Tagging the library's current collection with RFID tags using leased equipment and installing permanent RFID equipment (including gates, self-check systems, antennas and collection management device) in the new Harnett County Resource Center and Library building. •Bhase 3 (January 2021 -February 2021) -Testing RFID equipment and training staff. •Bhase 4 (February 2021 -August 2021) -Gathering of post-RFID evaluation metrics and submitting final report for LSTA Project Grant. Relation to Other Projects Implementing RFID requires that library materials are tagged with a special sensor encoded with data. As part of the move to the Harnett Resource Center and Library, the existing collection will be weeded, packed and moved. As each item is being handled, it can also be tagged at the same time resulting in staff time saved. Operating Impact The total FY 2020-2021 cost for this project will be $99,872. The library was awarded an LSTA Project Grant to cover 75% of projects costs ($74,904). The library will be responsible for the remaining $24,968. Ongoing project sustainability is dependent on two costs: annual software and maintenance fees and tagging of new items. Software and maintenance costs will be $11,716 in year two and will increase 3% each year to total $14, 1637 in the first five years. If the Library's collection budget remains steady over the next few years, the library anticipates spending approximately $650 a year to tag all new items. Harnett County 2022-2028 Recommended Capital Improvements Program Page 75 111020 HCBOC Page 120 Social Services and Commons Area Roof Replacement Approved-No Contracts Replace roof and repair the supporting structure for the Social Services and Commons buildings, located at 311 W Cornelius Harnett Boulevard, Lillington. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 285,600 0 0 285,600 0 0 0 0 0 0 285,600 Contingency 14,280 0 0 14,280 0 0 0 0 0 0 14,280 Total Project Element 299,880 0 0 299,880 0 0 0 0 0 0 299,880 Funding Source Capital Reserves 299,880 0 0 299,880 0 0 0 0 0 0 299,880 TotalFunding Source 299,880 0 0 299,880 0 0 0 0 0 0 299,880 Operating Effect Transfer from General Fund 0 0 149,940 149,940 0 0 0 0 0 0 299,880 TotalOperating Effect 0 0 149,940 149,940 0 0 0 0 0 0 299,880 Define Problem The existing roof is original to the buildings, which opened in 1996. The roof is out of warranty. When the Health Department roof began leaking, the Facilities Department also had the Social Services/Commons roof assessed because it was constructed at the same time. At the time, the roofing contractor estimated that the Social Services/Commons roof had only three to five years of remaining life before it would need to be replaced. The Health Department roof was replaced in FY 2019. Recommended Solution Replace the roof, repair the support structure as needed and require a 20-year labor and material warranty from the roofing contractor. Alternatives •Do nothing. Failing to replace the roof within the recommended timeframe risks the onset of leaks and possible major damage to the interior of the building. •Beplace the roof within the timeframe recommended by the roofing contractor. Current Stage of Project Estimates have been obtained for the roof replacement. Harnett County 2022-2028 Recommended Capital Improvements Program Page 76 111020 HCBOC Page 121 Tax Office --Reappraisal Fund Approved-Contracts Let Set aside funds annually for the next revaluation of real property, slated for FY 2022, in accordance with state law. The cost of the reappraisal will be $2,070,000. State law requires that funds be set aside annually to cover the cost, requiring a contribution of $690,000 for three years. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Transfer to Reappraisal Fund 2,070,000 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Total Project Element 2,070,000 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Funding Source Transfer from General Fund 2,070,000 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 TotalFunding Source 2,070,000 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Operating Effect Transfer from General Fund 0 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 TotalOperating Effect 0 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Current Stage of Project The current stage of project is data collection/data entry. Approximately 58% of the parcels in the county have been visited and the improvements measured. Data entry is in the early stages. The upcoming stages of the project that have not begun are neighborhood delineation, sales analysis, land valuation, building valuation, value review, and appeals. Relation to Other Projects There is operating impacts to the appraisal division of the Tax Department. The preparation of the property cards and the neighborhood maps are being prepared by Tax Department staff. With attrition and retirements in the appraisal division, the remaining staff has picked up these responsibilities. The reappraisal remains on schedule and within budget. Harnett County 2022-2028 Recommended Capital Improvements Program Page 77 111020 HCBOC Page 122 Solid Waste Fund Projects Harnett County 2022-2028 Recommended Capital Improvements Program Page 78 111020 HCBOC Page 123 Solid Waste --Bulldozer Replacement Approved-No Contracts Replace a 2005 medium-sized bulldozer used daily in the Dunn-Erwin landfill located at 449 Daniels Road, Dunn. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 400,000 0 408,689 0 0 0 0 0 0 0 408,689 Total Project Element 400,000 0 408,689 0 0 0 0 0 0 0 408,689 Funding Source Solid Waste Capital Reserve 0 0 408,689 0 0 0 0 0 0 0 408,689 Solid Waste Fund Balance 204,262 0 0 0 0 0 0 0 0 0 0 Solid Waste Operating Budget 195,738 0 0 0 0 0 0 0 0 0 0 TotalFunding Source 400,000 0 408,689 0 0 0 0 0 0 0 408,689 Operating Effect Decreased Costs 0 0 -12,000 -18,000 -22,500 -28, 125 0 0 0 0 -80,625 Transfer from Solid Waste Fund 0 0 408,689 0 0 0 0 0 0 0 408,689 TotalOperating Effect 0 0 396,689 -18,000 -22,500 -28, 125 0 0 0 0 328,064 Define Problem The existing bulldozer is used daily at the landfill for pushing and covering construction and demolition and land clearing and inert debris. The current piece of equipment is 14 years old with more than 11,000 hours on it and is continually breaking down. The industry standard is that equipment be replaced at or before 10 years of use. This equipment is subjected daily to rough conditions and in a harsh environment. Downtime and repair costs are escalating as a result of the equipment's age and condition. Without the equipment, landfill operations will be impacted, as well as the ability to comply with state regulations. Recommended Solution Purchase a new bulldozer in FY 2021 through state contract or from a vendor more competitive than state contract pricing. Alternatives Do nothing. Not replacing this piece of equipment will mean increasing downtime and repair costs. The county may not be able to comply with state regulations requiring that waste materials be pushed, packed and covered on certain schedule. If equipment is not available or inoperable, staff cannot comply with this required schedule. Current Stage of Project The bulldozer quote came in higher than the project budget, so a new quote has been requested. The new D6 Caterpillar Dozer will be ordered in early FY 2021. Equipment should be delivered and placed into operation no later than November 2020. Operating Impact The bulldozer replacement will reduce maintenance costs on an existing piece of equipment as well as improving efficiency in operations. Harnett County 2022-2028 Recommended Capital Improvements Program Page 79 111020 HCBOC Page 124 Solid Waste --Northwest Convenience Center Relocation New Relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 336,156 0 0 0 0 0 0 0 336,156 Contingency 0 0 33,616 0 0 0 0 0 0 0 33,616 Design, Engineering & Construction Ad 0 0 62,682 0 0 0 0 0 0 0 62,682 Furnishings & Equipment 0 0 61,800 0 0 0 0 0 0 0 61,800 Total Project Element 0 0 494,254 0 0 0 0 0 0 0 494,254 Funding Source Solid Waste Capital Reserve 0 0 494,254 0 0 0 0 0 0 0 494,254 TotalFunding Source 0 0 494,254 0 0 0 0 0 0 0 494,254 Operating Effect Decreased Costs 0 0 0 0 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 -15,000 Transfer from Solid Waste Fund 0 0 494,254 0 0 0 0 0 0 0 494,254 TotalOperating Effect 0 0 494,254 0 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 479,254 Define Problem The existing solid waste convenience center, located at 1260 Cokesbury Road, Fuquay-Varina, is outdated and no longer safely accommodates the needs of residents in this area of the county. The site averages 738 per visitors per week. The county leases the one-acre site for $2,500 per year, but only a small fraction of the property is useable, so expansion is not feasible. The small size and inefficient configuration make it inadequate. Newer convenience centers have a more efficient design that offer more waste disposal options and better traffic flow through the site. The Cokesbury Road site is not large enough to segregate pedestrians from vehicles, and traffic backs up onto Cokesbury Road during peak usage, both of which are safety concerns. The site is also located on a narrow secondary road and the entrance and exit are located in a curve, another concern for traffic safety. Last year the county purchased property on Oakridge River Road, Fuquay-Varina to re-locate this convenience center. This 2.5-acre area reserved for the convenience site provides ample room to provide an expanded center that is safer and configured for better traffic flow within the site. It would also offer additional options for waste disposal, such as used oil, oil filters, scrap tires, white goods, and scrap metal. Last year, the county obtained a conditional use permit to build a convenience center on the Oakridge River Road property. Recommended Solution The recommendation is to construct a new site on the county owned property at 1979 Oakridge River Rd, Fuquay-Varina, which is better suited to accept the number of vehicles and citizens that utilize the convenience site in this area. This site will provide an ample amount of space to receive trash and recycling in a more user friendly, more accommodating, and safer manner for the Northwest area. Although the need for relocation is prevalent, we are recommending a phased approach to construction starting in FY2022. Phase 1 of 2 would utilize the upper half of the property and would include installation of road and staging area for receiving trash and recycling. Harnett County Solid Waste Department will utilize staff and equipment to complete the majority of Phase 1. Harnett County 2022-2028 Recommended Capital Improvements Program Page 80 111020 HCBOC Page 125 Solid Waste --Northwest Convenience Center Relocation Alternatives •Do nothing. If nothing is done, the circulation within the site, its small size, and its location on Cokesbury Road will continue to create safety concerns for the center's users. New •tltilizing the property the county purchased last year, construct a new convenience center that allows for better circulation within the site and safer entrance into and exit from the site. This option also results in savings from no longer having to lease the Cokesbury Road site. Current Stage of Project The department is reviewing plans and costs estimates to establish a phased approach to begin construction of Phase 1 in FY 2022. This phased approach will utilize Solid Waste staff and equipment in an effort to proceed with constructing the infrastructure needed, which allows the department to open the site while also providing a significant cost savings. This approach will assist in the efforts and plans to build a capital reserve without exhausting all funds in one fiscal year. Operating Impact The largest impact will be to general operations by utilizing current landfill staff. Duties and tasks need to be reviewed to make sure everything is covered for general operations at the landfill while workers and equipment are reassigned to this project. By doing a phased approach, this will not impact our budget with an initial costly effect to expenditures, and expenses can be dispersed over the next two years, while providing a more than adequate space and continued services for waste disposal for our citizens in the area. Harnett County 2022-2028 Recommended Capital Improvements Program Page 81 111020 HCBOC Page 126 Future Projects Currently, the county lacks sufficient data, revenue, or debt capacity to schedule these projects. If these issues are resolved, these projects may appear in a future CIP. Animal Services --Animal Shelter Replacement Construct a new animal services shelter facility at a location to be determined. Define Problem Future The existing facility was built more than 25 years ago, with an addition constructed in 2005, and is operating at maximum capacity. It is located on land owned by Harnett Regional Water and is adjacent to the North Harnett Wastewater Treatment Plant. Harnett Regional Water plans to expand the plant in the next five to six years and will need the property on which the animal shelter is located. A new facility could provide needed space for a veterinarian office, a surgical room, and a better environment for adoption of animals, as well as improve the flow of animals from intake through adoption. The new facility would provide space to separate adoptable animals from animals quarantined for health or behavior issues and increase the holding capacity of the shelter . The 32 dog runs and the small 15 cage intake room for cats remain at maximum capacity with multiple cats often occupying one cage. Between 2015 to 2019, 18,424 dogs and cats came to the shelter and of those 5,012 were euthanized, many for lack of space or treatable illness despite being eligible for adoption. There is inadequate space and layout for the treatment and testing of animals, food preparation, laundry and dishes, and adoption visitation. There is one room for laundry and medical, which is also the room where small sick animals are housed. The facility has no onsite space for spay neuter surgeries. When facilitating adoptions, the existing shelter only has one meet and greet room and a dog play yards. Additional areas are needed for adopters to meet with animals and for animals to get exercise outside their kennels which is necessary for enrichment best practices. The single kennel area for all incoming animals contributes to cross contamination and disease. Best practices suggest shelters have separate holding areas for incoming animals, quarantine animals, isolation animals and healthy adoptable animas. The existing shelter has two separate kennel areas -one indoor/outdoor with 16 kennels for intake and 16 all-indoor with side-by-side dividers for adoption-ready animals. Drainage design is via open trench in the holding kennels. Inside, the drain runs one direction, and outside, it runs the opposite direction. The design greatly increases the transmission of disease due to the washing and spraying of excrement past the kennels of young, unvaccinated animals and healthy animals. The open front trench design poses a safety risk. The chain link doors all open outward increasing the difficulty of entering and exiting kennels safely and quickly, which increases the chance for dogs to escape. The doors cause hoses to get caught and pulled into the drain, which increases cleaning time due to constant opening and closing or the maneuvering around doors. Recommended Solution Conduct a feasibility study to determine the location, building needs, and cost. Alternatives •Do nothing and continue to operate as is for the foreseeable future, but this will not address the need for Harnett County Regional Water to expand the Wastewater Treatment plant to expand onto the site of the existing facility, which is needed as a result of increased county growth. •Contract with another group to oversee and manage the animal sheltering capabilities in the county. However, there is no local existing agency with a positive past performance of operating as a shelter to meet the needs and volume of Harnett County. Central Carolina Community College (CCCC) --Drainage System Repair Future Repair the drainage system located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington. Harnett County 2022-2028 Recommended Capital Improvements Program Page 82 111020 HCBOC Page 127 Define Problem College maintenance staff have determined that the storm water management system, a series of drainage lines that carry runoff from parking lots, is showing signs of failure. The drainage system was installed with the first buildings on campus, is more than 40 years old, and has not been modified as buildings and parking areas have been added. During heavy rainstorms, the parking lot and the area around the Continuing Education building are flooded. The college is concerned that this could eventually affect the structure of the building, impact surrounding trees, and do damage to the parking lot by eroding the soil below the parking lot. Maintenance staff believe the drainage lines are undersized and need to be replaced. Recommended Solution Although the county engineer reviewed the problem and a local contractor provided an estimate to replace the system, a full study of the problem that would include future expansion of the campus and a cost estimate is recommended. The college should obtain a cost estimate for the study and request that as part of the FY 2022 operating budget. Courthouse Shell-Space Upfit Future Develop a building program and cost estimate to finish approximately 12,150 square feet of shell space in the Harnett County Courthouse, located at 301 W Cornelius Harnett Blvd, Lillington to meet Clerk of Court and other court-related needs. Define Problem When the courthouse was originally constructed, 12,150 square feet of the third floor was constructed as "shell space," meaning the space is not finished and could be renovated to accommodate a range of needs. The original plans called for this space to be future courtrooms. Recommended Solution Because the county has not systematically assessed the needs, the third alternative is recommended. The Facilities Maintenance Manager estimates this study would cost approximately $30,000. Alternatives •Do nothing: The space could remain as is for the foreseeable future, but this would not address court system needs. •Binish the space for courtrooms: While this meets the original intent for the space, there may be other court needs that have not been presented to the county. ·~ssess all possible court needs, identify the most critical, and hire an architect to develop a building program and cost estimate. Current Stage of Project The project is currently on hold. Operating Impact The operating impact will be utility costs for gas, water, and electricity. Fleet Maintenance Facility Improvement or Replacement Future Improve or replace the county's garage, located at 1100 E McNeil! St, Lillington, to provide an adequate space for maintaining the county's increasing fleet, improve wait times for vehicle service, and ensure the safety of garage staff. Define Problem The County's existing maintenance garage is too small and is inefficiently designed for increased service demands. Three bays limit the number of vehicles that can be serviced at one time. The bays are too small to service some of the county's larger vehicles. Lift and other equipment have aged beyond the recommended useful life. Some improvements to the facility have been made in house, including improving the office areas and restrooms and moving the used oil collection tank outside. Harnett County 2022-2028 Recommended Capital Improvements Program Page 83 111020 HCBOC Page 128 Recommended Solution Either work with Harnett County Schools or move forward separately to hire an architect to develop a building scope and cost estimate. Alternatives •Birst, the existing facility could be expanded. It has only three bays, which are frequently full. Expanding the facility with additional bays would allow staff to accommodate increased demand for service from County departments, improve efficiency and reduce wait times for departments waiting on vehicle repairs. •Second, there may be opportunities for the County to partner with Harnett County Schools in the future on a new joint Fleet Maintenance Facility, which would allow for greater efficiencies and economies of scale through a collocated facility for both entities. Both of these options would require architectural services to determine scope and cost. •8eplace only the lifts and other aging equipment. This option does not address the size of the bays or the need to increase the number of bays to service a growing fleet. •Binally, do nothing. If nothing is done, the none of the concerns mentioned above will be addressed. Current Stage of Project The project is currently on hold. Operating Impact The operating impact will be utility costs for gas, water, and electricity. Harnett County Schools --Buies Creek Elementary School Replacement Future Replace the district's second oldest remaining, 39,454-square-foot school, located at 340 Main Street, Buies Creek, with a new school to be located on a new site. Define Problem The main part of the 36, 750-square-foot facility was built in 1948. A gym was added in 1957 and a media center in 2005. In addition to its age, the school has 242 students, above its rated capacity of 233. The school's students are projected to exceed the rated capacity over the next seven years, though the student population is not expected to increase significantly. Mobile units provide additional classroom space. The existing site is 5.9 acres and is landlocked, so there is no room to expand the school on site. The Board of Education has deemed this project as Tier 3, meaning they would like to see it move forward in the next five to 10 years. Currently, no cost estimate has been obtained and the county does not have sufficient funds to replace the school. In order to fund this project, Harnett County will need to issue additional debt. The school system is requesting that this be a future project in the CIP. Harnett County Schools --Highland Elementary School Expansion Future Construct 40,000 square feet of classroom space and expand the cafeteria by 2,000 square feet at Highland Elementary, located at 1915 Buffalo Lake Road, Sanford, to alleviate severe overcrowding. Define Problem Highland Elementary, which is currently 96,212 square feet, is severely overcrowded. The school's rated capacity is 670 students, but the student population is 1,107 and is expected to grow by nearly 100 students in the next seven years. Twenty-seven mobile units are located at the school to provide sufficient classroom space. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students have to vacate the mobile units and enter the main part of the schools. Harnett County 2022-2028 Recommended Capital Improvements Program Page 84 111020 HCBOC Page 129 The school, built in 2002, was constructed so that another wing of classroom space could be added. Harnett County Schools has applied for grant funds from the US Department of Defense, as the school serves a large number of children from military families. The application was turned down. The Board of Education has identified the project as Tier 1, meaning it is needed as soon as possible. An architect has provided a cost estimate of$16,579,000, but the county currently lacks the funds needed to move forward with the project. In order to fund this project, Harnett County will need to issue additional debt. Harnett County Schools --Johnsonville Elementary School Phase 2 Expansion & Renovation Future Construct a 27,500-square-foot addition to Johnsonville Elementary, located at 18495 NC 27 West, Cameron, to replace classroom space that is being demolished in Phase 1. Define Problem The main part of Johnsonville Elementary School was constructed in 1955. At 531 students, the school's student population exceeds the 465-student rated capacity of the school. The cafeteria and the CTE classroom are in poor shape. The CTE Classroom is no longer useable. The gym is also in poor condition and needs renovation. Phase 1 is underway and includes demolishing and replacing the cafeteria with a larger building, demolishing the old CTE classroom building, and renovating the 9,000-square-foot gym. Phase 2 would replace the demolished classroom building. The Board of Education has categorized Phase 2 work as Tier 1, meaning it is requested to begin as soon as possible. An architect has provided a cost estimate of $10 million, but the county lacks a funding source for this part of the work. In order to fund this project, Harnett County will need to issue additional debt. Harnett County Schools --Lafayette Elementary School Renovation Future Renovate Lafayette Elementary School, located at 108 Lafayette School Road, once a portion of students have moved to the new Northwest Harnett Elementary School. Define Problem The 74, 152-square-foot school was originally built in 1948 and was added onto in 1957. The latest major renovation occurred in 1992 after a fire destroyed parts of the school. A minor renovation was done in 2005. After a portion of students move to the new school, the Board of Education would like to renovate the school, possibly for additional uses, but the exact nature of the renovations has not been determined. The Board of Education has identified this as a Tier 2 project, meaning it is needed in the next two to four years. Harnett County Schools --Maintenance Projects Future In a future CIP, consider funding for Overhills High tennis court resurfacing, South Harnett windows replacement, and STAR Academy windows replacement when cost estimates have been obtained. Harnett County 2022-2028 Recommended Capital Improvements Program Page 85 111020 HCBOC Page 130 Harnett County Schools --New South Harnett Lillington Middle School Future Construct a new 17 4,000-square-foot school to accommodate 1,200 students and to alleviate existing and projected overcrowding at Harnett Central and Overhills middle schools. Define Problem Harnett Central Middle currently has 235 more students than its rated capacity, and the number of students is projected to increase by 193 in the next eight years. Though not yet over its rated capacity, Overhills Middle is projected to exceed its rated capacity by 129 students in the next eight years. Altogether, Harnett Central, Overhills, and Western Harnett middle schools are projected to add 307 students by the 2028-29 school year. These schools already have a combined 15 mobile units. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students have to vacate the mobile units and enter the main part of the schools. The Board of Education has identified the new middle school as a Tier 1 project, meaning it is requested as soon as possible. An architect has developed a preliminary cost estimate using construction costs of similar schools in the region. A detailed cost study will be needed before funding could be considered. In addition, the preliminary cost estimate projects the school will cost $55 million and Harnett County currently lacks the funding to move forward with this project. In order to fund this project, Harnett County will need to issue additional debt. Harnett County Schools --New South Harnett Lillington/Highland High School Future Construct a new 305,250-square-foot high school to accommodate 1,850 students and alleviate existing and projected overcrowding at Overhills and Harnett Central high schools. Define Problem Overhills High School currently has 220 more students than its rated capacity, and the number of students is projected to increase by 126 in the next eight years. Though not yet over its rated capacity, Harnett Central High School is projected to exceed its rated capacity by 246 students in the next eight years. Altogether, Harnett Central, Overhills, and Western Harnett high schools are projected to add 377 students by the 2028-29 school year. These schools already have a combined 27 mobile units. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students have to vacate the mobile units and enter the main part of the schools. The Board of Education has identified the new high school as a Tier 1 project, meaning it is requested as soon as possible. An architect has developed a preliminary cost estimate using construction costs of similar schools in the region. A detailed cost study will be needed before funding could be considered. In addition, the preliminary cost estimate projects the school will cost $95 million and Harnett County currently lacks the funding to move forward with this project. In order to fund this project. Harnett County will need to issue additional debt. Harnett County Schools --Overhills Elementary School Expansion Future Construct a 19,500-square-foot addition of classroom space at Overhills Elementary, located at 2626 Ray Road, Spring Lake, to alleviate overcrowding and replace mobile units. Define Problem Harnett County 2022-2028 Recommended Capital Improvements Program Page 86 111020 HCBOC Page 131 Overhills Elementary, which is currently 103,473 square feet, is overcrowded. The school's rated capacity is 720 students, but the student population is 876 and is expected to grow by nearly 100 students in the next seven years. Fourteen mobile units are located at the school to provide sufficient classroom space. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students have to vacate the mobile units and enter the main part of the schools. Harnett County Schools has applied for grant funds from the US Department of Defense, as the school serves a large number of children from military families. The application was turned down. The Board of Education has identified the project as Tier 1, meaning it is needed as soon as possible. An architect has provided a cost estimate of $6,840,000, but the county currently lacks the funds needed to move forward with the project. In order to fund this project, Harnett County will need to issue additional debt. Harnett County Schools --STAR Academy Facility Improvements Future Replace windows and condition the gym at the STAR Academy, located at 900 11th Street, Lillington to address facility concerns and to allow the Board of Education to host large meetings and events in the gym. Define Problem The original building was constructed in 1925 and has a number of problems. This project would entail replacing windows, which are rotting, and air conditioning the gym. Because the gym is next door to the Board of Education Administration Building, HCS would like to use the gym to host meetings and events. No cost estimate has been obtained for the requested work. Harnett County Schools --Transportation Maintenance Facility Replacement Future Construct a new transportation facility to replace the existing facility, located at 8 West Harnett Street, Lillington, to provide adequate space to service district busses and other vehicles. Define Problem The existing transportation facility is wholly inadequate for the district's needs. Built in 1953, the facility only has six bus bays (two were added in 1998), when 12 are needed. The existing site is not large enough to accommodate a new facility, so the project will involve land acquisition. Harnett County Sheriff --Detention Center Housing Unit Addition Future Project Description: Construct a 55-bed, 8,750-square-foot addition and recreation yard at the Harnett County Detention Center, located at 175 Bain St, Lillington, to continue to receive revenue from housing non-local inmates for other entities. Define Problem The county's detention center opened in 2009. The detention center's core facilities and the building site were master planned to add three housing units in the future. For the last two years, the Harnett County Sheriffs Office has submitted as a capital project the construction of one of the housing units. The stated intent of building the housing unit now is to provide secure detention for non-county inmates, such as federal and state prisoners, for which the county receives reimbursement at daily rates of $45 per day for state inmates and $60 for federal. The local jail population is increasing and, it is projected that by FY 2030 the county will no longer have capacity for non-county inmates. In the meantime, this funding source will decline each year as non-county inmates are displaced by local inmates. Because this funding source generates substantial revenue for the county--between $429,443 in FY 2016 and $1,205,967 in FY 2013--the Sheriff's Harnett County 2022-2028 Recommended Capital Improvements Program Page 87 111020 HCBOC Page 132 Office has proposed that building the housing unit will help ensure the county continues to receive this revenue. The Sheriff's Office has also been encouraged by the US Marshal to house federal inmates. The revenue on the existing jail will decline as the county's local inmates displace beds currently used for outside inmates. This revenue loss is inevitable. Whether the county builds an additional housing unit is a self-contained decision and has no effect on this revenue loss. The question is whether the new housing unit will generate sufficient revenue to pay the operating and capital costs of the new unit. Recommended Solution The county is not in the financial position to build a housing unit that will not be needed for more than 10 years. This would tie up debt capacity that is needed for schools and other county needs. The federal government will not give any guarantees about its usage of the housing unit, leaving the county to assume the financial risk for debt and fixed operating costs. Simply, the risk far outweighs the reward. Alternatives •Do nothing. If nothing is done, the county will need to begin planning a new jail to open in the early 2030s. In the meantime, the county will avoid the operating cost of the new pod, but will not have revenue to offset the capital cost of the pod in 11 + years. •Bive scenarios were developed and based on assumptions about the mix of outside inmates and the occupancy rate of the housing unit. The occupancy rate means of the number of beds available to house outside inmates, what percentage of them are actually used. In the past six years, the occupancy rate has been as low as 33% and as high as 95%. Often these rates are tied to federal policy and the relationship the county has with the US Marshal's Office. During the Obama administration, the occupancy rates were lower than during the Trump administration. With a presidential election occurring in 2020, federal policy could change again, and in fact, could change two more times before the projected revenue is collected. Likewise, the current US Marshal, who has ties to Harnett County, could be replaced with someone with less interest in housing federal inmates here. If the housing unit is constructed, the county will lose (meaning spend more than the revenue generated) between $2.3 million and $7.2 million during the 1 O year period, depending on the assumptions made. In the scenario supported by the Sheriff's Office, the county would spend $3.6 million more than it takes in. ·~n argument can be made that if revenue covers operating cost, any excess can help offset the capital expense for a housing unit it will need in the future. In two of the scenarios, the housing unit would not cover the operating costs. In the scenario supported by the Sheriff's Office, the county would generate $594,297 to cover debt service of $4.2M. Current Stage of Project There has been no change in this future project. Relation to Other Projects If the housing unit project is approved, replacement of the intercom system and video surveillance system could be included as equipment costs and the requested generator could also be added to the project. Harnett County Sheriff --Evidence Storage & Crime Scene Processing Bay Future Construct a new 1 ,800-square-foot building at 175 Bain Street, Lillington, to relocate the crime scene processing bay and give the Sheriffs Office additional evidence storage space. Define Problem The amount of evidence the Sheriffs Office is required to store is constantly increasing. The existing evidence room has reached capacity. The existing crime scene bay/vehicle processing garage is located next to the evidence storage room. By relocating the crime scene processing bay, the Sheriff's Office could expand the existing evidence storage room into the processing bay. Additional shelving and an access door would also be needed in the evidence storage room A new building housing the crime scene bay would be constructed in a secure area behind the Detention Center. Recommended Solution Harnett County 2022-2028 Recommended Capital Improvements Program Page 88 111020 HCBOC Page 133 Construct a separate building for crime scene vehicle processing and expand the existing evidence storage area into the area currently used for vehicle processing. This is recommended as a future project since no cost estimate for site work was obtained. Alternatives •Do nothing. If nothing is done, the evidence room will not be able to house all of the evidence that is required to be stored. •Bind offsite, less secure storage for evidence. •Construct a new building in a secure location and relocate the crime scene processing bay. Expand the existing evidence room in the former processing bay. Harnett County Sheriff --Generator Purchase and Installation Future Purchase and install a 1,000 KW generator at the Harnett County Sheriff's Office and Detention Center, located at 175 Bain St, Lillington to provide sufficient backup power to run the building systems, including HVAC. Define Problem The existing 400 KW generator runs only the 911 Center fully. It operates life and safety equipment in the Sheriffs Office and Detention Center, but does not run the heating and air conditioning systems. When the Detention Center loses power, humidity levels rise in the housing units, sometimes to the point where the fire alarm is activated. After power is restored, it may take several hours to reduce humidity levels. Even if power is off only for a short time, the HVAC systems returns to default systems and maintenance staff has to reset them. The state requires the jail to have a plan for moving inmates to other facilities if the power loss is for a sustained period of time and temperatures dip below 68 degrees in the winter and rise above 85 degrees in the summer. To date, no inmates have been moved for this issue. Recommended Solution The Manager recommends evaluating the purchase of the second generator before moving ahead with this project. Alternatives •Do nothing. If nothing is done, the Detention Center will continue to see problems with the HVAC system not running during periods power is off. Humidity levels and the reset of the HVAC system to default controls will continue to present operational challenges. •Burchase a larger, 1,000 KW generator to run all systems in the Detention Center, Sheriffs Office, and 911 Center. The Sheriff's Office has obtained a quote for purchase and installation of the generator, at a cost of $385,960. •Burchase a second, smaller generator. Purchasing a second generator to run the HVAC system would resolve the issue. A second generator would be much less costly and likely less to install. A second generator would also provide redundancy in case one of the generator fails. The only down side would be that maintaining a second generator would be slightly more costly, estimated at around $550 per year. Current Stage of Project As of mid-October 2020, a vendor has not been on site to evaluate the equipment. The Sheriff's Office suggests budgeting funds to hire an electrical engineer to evaluate and give recommendations. Cost estimates for the evaluation have not been obtained. Relation to Other Projects If the housing unit project is approved, the generator could be purchased as part of that project. It would add approximately $30,000 per year in debt service costs. Operating Impact The Sheriffs Office is relying on a 10-year-old generator, which still does not supply back up power for the entire facility. The present generator does not provide back-up to the Sheriffs offices, only emergency lighting. The 911 Center is fully on the generator for back-up power. Harnett County 2022-2028 Recommended Capital Improvements Program Page 89 111020 HCBOC Page 134 Harnett Regional Jetport (HRJ) --New Terminal Construction Future Construct a 6,969-square-foot airport terminal at HRJ, located at 615 Airport Road, Erwin, to create a "Gateway to Harnett," improve jetport services, and provide office space for Economic Development. Define Problem Built in 1983 the existing 2,200-square-foot terminal is outdated and its waiting area, meeting facilities and pilot spaces are inadequate. Office space for airport staff is also lacking. The terminal's antiquated design does not portray the county and its economic development efforts in the best light. A 2018 ITRE research study showed the airport has a $176.5 million annual economic impact. Because of its demonstrated connection and potential impact, co-location of the county's Economic Development offices is desired. Recommended Solution Originally, the county planned to use the balance of the Article 44 Capital Reserve for airport projects. The addition of the lighting rehabilitation project ( +191,267), an increase in the airport apron project ( +62,377), the increase in the terminal project ( +824,851 ), and a misunderstanding about what the state is willing to commit to the project (+293,971) increases the county's overall cost by $1.4 million to $3.4 million. The increased costs of the airport result from construction costs escalation, unexpected sewer modifications, and fuel filling point relocation. The Article 44 Capital Reserve has a balance of approximately $3 million. The end result is that the county needs to seek additional revenues to fund this project. Alternatives •Do nothing. If nothing is done, the jetport's terminal will continue to be outdated and undersized. The limited spaces for meetings, waiting, and pilots makes it less desirable for flights and for use as a meeting space. •Oonstruct a new 6,969-square-foot terminal. The lower level would house two conference rooms, additional office space for airport staff, a pilot lounge with shower area, a larger waiting lounge, and office space for Economic Development. The upper floor, accessible without entering the lower level, would house another meeting space and observation platform, which should be an attractive meeting space for economic development and other needs. A temporary terminal will also be needed during construction, so that the old one can be demolished to make way for the new one. The project would consist of these improvements, along with necessary infrastructure and site improvements. No additional land is needed, as everything would be built on property currently owned by Harnett County. Current Stage of Project The design portion is complete. Operating Impact There is no operating impact. HVAC Control Upgrades and Standardization in Multiple Locations Future Acquire software to upgrade and standardize all HVAC controls in buildings on the main Lillington campus. Define Problem Existing HVAC controls vary from building to building. Some systems are out-of-date and are not operating on secure platforms. The Facilities Department must maintain the different systems. Recommended Solution The construction of the Harnett Resource Center and Library and the replacement of the chiller at the Administrative Building and cooling towers at the courthouse have allowed the purchase of a standard control system for these buildings. With time to evaluate these systems, staff will be in a better position to recommend a standardized system. Alternatives Harnett County 2022-2028 Recommended Capital Improvements Program Page 90 111020 HCBOC Page 135 •Do nothing: Without standardizing controls, systems will continue to be out of date, operate on non-secure platforms, and require Facilities staff knowledge of multiple systems. In some cases, the existing systems do not allow the most efficient control of HVAC systems. In addition to having to learn multiple systems, staff cannot always make changes without going through the vendor. •Standardize the controls of the Harnett Resource Center and Library. Use this as a starting point for how existing buildings can be standardized in the future. Current Stage of Project The project is currently on hold. Operating Impact The project will provide cost savings on utilities. Parks & Recreation --Anderson Creek Park Development (Future Phases) Future Continue to develop the remaining 800 acres of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, as a large passive recreation park. The remaining elements to be constructed include equestrian trails, additional walking trails, mountain biking trails, additional parking, additional picnic shelters, another playground, interpretive signage, and a staff building. Utilizing a state grant, the county has already developed 200 acres, including a roadway, disc golf, picnic shelter, playground, three miles of walking trails, nature education, and a pond overlook. Define Problem The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51 st in trail miles (this high only because of Raven Rock State Park). The mountain biking trails would be the first in the County except the trails recently opened at Raven Rock State Park. In 2009 a master plan of the park was developed calling for the existing and future amenities. Recommended Solution Currently, the county lacks funding to move ahead with the full future phase of the project. Until that is addressed, we should continue to make improvements using the park fund. Alternatives •Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. •Elund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. •apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 7 out of 10 for the department). Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Harnett County 2022-2028 Recommended Capital Improvements Program Page 91 111020 HCBOC Page 136 Parks & Recreation --Boone Trail Park Development Future Develop a park at the site of the old Boone Trail School, located at 8500 Old Highway 421, Lillington, that was destroyed by fire in May 2019. An initial concept plan developed with input from the community included a renovated entrance drive, memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. Define Problem Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. Recommended Solution Using Parks Fund to build the park over multiple phases is recommended. Preliminary discussions with the community have taken place and there is interest in community-driven fundraising efforts to offset some of the costs of the park or to provide additional amenities not included in the County's scope. No cost estimate has been obtained to construct all amenities. Alternatives •Do nothing. This option fails to address the community's interest in seeing the old school site repurposed for community needs. •Benovate the old school entrance drive that was preserved during the school renovation and save the park development for future development. Again this fails to address the community's interest. •Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Parks & Recreation --Cape Fear Shiner Park Development Phase 2 Future Develop Phase 2 of the Cape Fear Shiner County Park, located at 350 Alexander Drive, Lillington, including a playground, a picnic shelter, and restroom facility. Define Problem The 2017 Comprehensive Parks and Recreation Master Plan found that out of 100 counties Harnett County currently ranks 90th in picnic shelters and 88th in playgrounds, In order to develop Phase 1 of Cape Fear Shiner County Park, the County applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the County. Funds were used to develop trails (asphalt, stone and boardwalk}, multipurpose field, soccer field, two baseball fields, two overlook decks, a stone driveway and parking lot, signage, and a water access point. The PARTF project did not include several elements that would enhance the park experience for citizens. Currently, portable toilets are used in place of restroom facilities. Phase 2 will replace the portable toilets with a constructed restroom facility, as well as add a playground facility and picnic shelter. Recommended Solution Harnett County 2022-2028 Recommended Capital Improvements Program Page 92 111020 HCBOC Page 137 Construct additional facilities including a playground, picnic shelter, and restroom facility using the Parks Fund after engaging engineer/architecture firm to research viability of restroom facility and cost estimates. Alternatives •Do nothing and continue the use of portable toilets to service the restrooms needs at the park. •Bngage professionals to determine the feasibility of constructing the restroom and to develop cost estimates for the project. Use the cost estimate to request funding in a future CIP. •Broceed with development of the playground and picnic shelter while a cost estimate is developed for the restroom facility. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Parks & Recreation --Neills Creek Park Restroom, Concession & Maintenance Building Future Construct a new restroom, concession, and maintenance storage building adjacent to the Neills Creek Park Middle School athletic fields and tennis courts, located at 3885 Neills Creek Road, Angier to serve the school's athletic teams and residents using the facility. Define Problem The County expanded Neills Creek Park to include the baseball, softball, and soccer practice fields in 2018. The tennis courts were relocated to the property in 2019. Since these facilities were opened, the Parks and Recreation Department has seen increased use of the park. The baseball field has been rented 254.50 hours, the softball field has been rented 167 hours, and the multipurpose/soccer field has been rented 12 hours. Supporting facilities are inadequate: Portable restrooms provide restroom facilities and the concessions stand is a storage shed. The Parks and Recreation Department also needs to store maintenance equipment at the site to service the park. Recommended Solution Provide funds for a professional engineer to complete site analysis and develop a reliable cost estimate. Alternatives •Do nothing and continue to serve the park with the existing restrooms and concession stand. •Select a design firm to complete site analysis and develop a detailed cost estimate. Once a cost estimate has been obtained, submit the project for funding in the CIP. Relation to Other Projects Since Neills Creek Park serves Harnett Central Middle School, $235,000 will be funded from leftover 2017 general obligation bond funds and $93,650 will be funded from Parks Capital Reserve. The project will be developed as funding from the Park Reserve is available, and all parks funded in this way are competing for the same small amount of funding. Parks & Recreation --Neills Creek Park Roadway Construction Future Construct a new driveway from NC 210 into Neills Creek Park, located at 3885 Neill's Creek Road, Angier. The new driveway would alleviate the need to use the Harnett Central High School driveway. NC Department of Transportation also requires the construction of a turning lane. This driveway and parking lot would connect the high school and Harnett Central Middle School fields and allow for Parks and Recreation to program both areas. Define Problem Hamett County 2022-2028 Recommended Capital Improvements Program Page 93 111020 HCBOC Page 138 The existing entrance to Neills Creek Park is through the main entrance to Harnett Central High School. Because of access through school property, the park cannot be used during school hours. In addition, park users have to drive around to the back of the school to enter the park. This driveway leads to a small parking lot located in the foul ball zone for the softball fields. The only parking for the current park is in close proximity of the high school softball field and the men's softball field. The parking location provides little-to-no protection from foul balls, leaving park users to park at their own risk. Users and spectators can park in the school parking lots but doing so requires a significant walk to the fields. The county recently expanded Neills Creek Park to include the two ballfields, a multiuse field, and relocated tennis courts at the middle school. The existing entrance does not serve these areas. Recommended Solution A feasibility study and cost estimate will be required before this project can move forward. Alternatives •Do nothing. If nothing is done, park users will continue to use the existing driveway through school property, which does not give access to the expanded facilities recently constructed by the county and limits usage of the park to non-school hours. •Only install directional signage to inform users of other middle school parking and facilities. This option fails to address the lack of connection between parking and the middle school fields. •Construct a DOT-required turning lane on NC 210, a new entrance into the park, and a parking lot that is more accessible to all park amenities. Parks & Recreation --Northwest Harnett Park Development Future Develop Northwest Harnett Park, located at 1975 Oakridge River Road, Fuquay-Varina. Facilities would include two ballfields, picnic shelter, playground, walking trail and fitness stations. Define Problem Harnett County purchased this 28-acre tract in northwest Harnett with the stated intent of building a convenience center, park, and emergency communications tower. During a public meeting held as part of the conditional use permit for the convenience center, residents indicated the strong desire for a park to be located on the site if the solid waste facility is constructed. No parks are currently located in this area. Recommended Solution Using in-house labor and the Parks Fund, construct park facilities as time and resources allow. Explore construction of joint facilities, such as entrance road and parking, with Solid Waste. Alternatives Do nothing. If nothing is done, the county will not meet its implied promise to build the park on a site also slated for a solid waste convenience center. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Public Library --Mobile Outreach Vehicle Future Purchase a bookmobile to provide library services to underserved areas of Harnett County. Define Problem Harnett County 2022-2028 Recommended Capital Improvements Program Page 94 111020 HCBOC Page 139 The 2018-23 Harnett County Library Master Plan found that, as of the 2010 Census, 55.9% of the county's population resides in rural area and 16.4% live below the poverty line. The more recent American Communities Survey shows the poverty rate is 18% and that 81 % of the county's population lives outside a municipality. The county's population in the unincorporated area continues to grow faster than the population in its municipalities (between 2010 and 2018, the towns' population grew 8% while the unincorporated area grew 18%). Given these demographics, it is reasonable to assume that transportation to library services may be challenging for many residents. One objective of Harnett Public Libraries is to provide literacy and lifelong learning opportunities to community members of all ages in Harnett County. The department is unable to realize this objective fully without additional facilities or mobile library services. Recommended Solution The Public Libraries Director is recommending that more research be done on the size and features of a mobile outreach vehicle before moving forward with requesting the purchase. She plans to form a planning team to study: •Breferred mobile outreach vehicle size, feature configuration, and adaptability based on community need •IDargeted audiences and users •Botential partners •Bookmobile routes and stops •Maintenance costs based on bookmobile model and size •Mileage costs based on routes and fuel efficiency •Staffing needs based on routes, expected number of patrons per stop, bookmobile size and capacity •Collection needs and costs based on bookmobile capacity •Thchnology needs and costs based on bookmobile capacity Her informal study will involve public surveys, GIS spatial analytic research, bookmobile showroom tour, vendor consults, and discussions with library directors running successful bookmobile programs. The Public Libraries Director believes the study can be conducted in-house at no additional cost to the county. Alternatives •Build public libraries in closer proximity to the more remote areas of Harnett County. Purchasing land and building new library facilities would be a stable, long-term solution to meeting the needs of underserved citizens. This option however will be costly and will require a formal feasibility study and extensive planning. •Burchase self-service library kiosks to be placed in underserved communities to provide library materials. The cost of a kiosk is about $125,000. Buildings would need to be purchased or leased to permanently house the kiosks. Kiosks do not offer a solution to underserved communities' need for programming or access to public computers. •Brovide mobile library services in remote areas. One method for accomplishing this is by purchasing a bookmobile whereby materials, programs, technology, and internet access could be delivered to community members in non-traditional settings who may not be within reasonable driving distance to a public library. ·Do nothing and allow residents living in remote areas of Harnett County to continue to be underserved. Public Library --Western Harnett Service Expansion Future Expand public library services to residents of western Harnett by renovating an existing building owned by the county or constructing a new facility. Define Problem The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. Public libraries provide important services that foster economic development, student achievement, and cultural enrichment. Options for addressing this need include renovating an existing 2,000-to-5,000-square-foot building or constructing a new 8,000-to-10,000-square-foot building in an area accessible to western Harnett residents. The county will evaluate these options and, when ready to proceed, conduct a feasibility study to develop reliable cost estimates. Harnett County 2022-2028 Recommended Capital Improvements Program Page 95 111020 HCBOC Page 140 Recommended Solution Continue to study the needs of Western Harnett. When a possible solution is identified, conduct a feasibility study to determine scope, cost, and possible funding models and options. Harnett County 2022-2028 Recommended Capital Improvements Program Page 96 111020 HCBOC Page 141 North Carolina State Superintendent Needs-Based Public School Capital Fund 2020 Grant Application Application Deadline: September 15, 2020 Grant Award Announcements: October 1, 2020 (or later)* Submit Application to: nathan.maune@dpi.nc.gov * Announcement of Grant Awards will occur following certification of the 2020-21 State Budget 1 111020 HCBOC Page 142 Description of NBPSCF Grant Program The Needs-Based Public School Capital Fund was established by S.L. 2017-57, Sec . 5.3., modified by S.L. 2017-212, Sec. 1.1, and modified by S.L. 2018-5, Sec. 5.3. The purpose of the Fund is to assist lower wealth counties (development tier one and tier two counties) with their critical public school building capital needs. Grant funds must be used for construction of new school buildings only, and cannot be used for real property acquisition . FY 2020-21 FY2021-22 Tlmeline: Guidance Issued Ju l. 31, 2020 +/-Jul. 31, 2021 Application Deadline Sep. 15,2020 +/-Sep. 15, 2021 Awards Announced Oct . 1, 2020 (or later) +/-Oct . 1, 2021 County Eligibility:l Tier 1 Counties Tier 1 Counties Tier 2 Counties Tier 2 Counties County cannot have received an aggregate amount greater than $8.75 M from the Public School Building Capital Fund from FY 2012-13 to FY 2016-17, inclusive. 2 No coun!}'. may receive Needs-Based Capital Grant Funds more than once eve!Y five {5) years. Project Eligibility: Projects must be "new school buildings," defined as new facility construction. Only projects that address critical deficiencies will be considered . Available Funding: $75M3 $75M4 Maximum Award: $15 M (Tier 1) / $10 M (Tier 2) $15 M (Tier 1) / $10 M (Tier 2) Matching Funds Required: Tier 1 ---$1 in local funds for every $3 in grant funds Tier 2 ---$1 in local funds for every $1 in grant funds 1 Tier 2 Counties are eligible beginning in 2018-19, per S.L. 2018-5, Sec. 5.3. 2 For purposes of this determination, the total funding of the county LEA plus the city LEA(s) will be calculated. Records of these allotments are available on the School Planning website at: https://www.dpi.nc.gov/districts-schools/district-operations/school-planning/capital-funding 3 Anticipated total available grant funding for FY 2020-21 (pending budget certification) 4 Anticipated total available grant funding for FY 2021-22 (pending budget certification) NOTE : Any county receiving a grant fund award from the Needs-Based Public School Capital Fund becomes ineligible to receive allocations from the Annual Public School Building Capital Fund that are appropriated during a five-year period beginning with the fiscal quarter following grant award. Existing balances remain available for use, but cannot be expended on the NBPSCF-awarded project. For FY 2020-21 Grant Recipients, this five-year period will run from Oct. 1, 2020 through Sep. 30, 2025. 2 111020 HCBOC Page 143 Program Criteria and Guidelines For 2020-21, projects will be evaluated based on narrative and budget deta il submitted by the applicant, and based on the following measures of county characteristics: Measures Definition/Calculation/Data Source Ability to Total revenue generated by a one-cent per $100 valuation increase in the Generate county property tax rate, based on FY 2018-19 tax rates and assessment Tax Revenue valuation. (Source: State Treasurer, Analysis of Debt of North Carolina Counties 6-30-2019, Revised: 01/28/2020) Ratio of Debt: Sum of County Debt from [General Obligation Bonds, Installment Purchase Existing Debt Debt, Special Obligation Bonds, QZABs and QSCBs, Certificates of Participation] to Tax Revenue (Source: State Treasurer, Analysis of Debt of North Carolina Counties 6-30-2019, Revised: 01/28/2020) Revenue: Sum of County Revenues from Property Taxes, Other Taxes, and Sales Tax, FY 2018-19 (Source: State Treasurer, County Revenues and Expenditures Financial Profile, 6/30/2019) Critical deficiency Project addresses a deficiency identified in the 2015-16 School Needs Survey in the five-year horizon, or other equivalent documentation and an explanation as to why the project was not included in the 2015-16 School Needs Survey Required Reporting Grant recipients are required to submit a report by April 1 each year, with each grant funds distr ibution request, and upon completion of the project, detailing: the use of grant funds, progress on the project, and impact ofthe project on the county's school capital plan. Grant funds will be disbursed in a series of payments based on the progress of the project. To receive a distribution, the grant recipient must submit a request for distribution, along with documentation of the expenditures for which the distribution is requested, and evidence that the matching requirement has been met. DPI will provide grant recipients with Reporting and Distribution Request forms following announcement of awards. Required Agreement A county receiving Needs-Based grant funds is required to enter into an agreement with the Department of Public Instruction detailing the use of grant funds, in accordance with S.L. 2018-5. DPI will provide grant recipients with Agreement forms following announcement of awards. 3 111020 HCBOC Page 144 APPLICATION -CONTACT INFORMATION NEEDS-BASED PUBLIC SCHOOL CAPITAL FUND Date: October 3 1 , 2020 SUBMIT ONE APPLICATION PER SCHOOL CAMPUS -A PROJECT MAY INCLUDE MULTIPLE BUILDINGS County: Harnett County Primary Contact: Dr. Aaron L. Fleming Title: Superintendent Address : 1008 S 11th St, Lillington, NC 27546 Phone : (910) 893-8151 email : afleming@harnett.k12.nc.us School Unit: Harnett County Schools Primary Contact: Dr. Aaron L. Fleming Title: Superintendent Address: afleming@harnett.k12.nc.us Phone : afleming@harnett.k12.nc.us email : afleming@harnett.k12.nc.us Required Application Materials Completed applications must include the below-listed materials and be submitted by 5 :00 p.m. on Tuesday, September 15, 2020 via email to: Nathan Maune I School Planning Section Chi ef I 984-236-2919 n athan .m aune @dpi.nc.gov Application Materials Checklist -submit all files in PDF Format • Contact Information • Application Form • Project Narrative • Budge t Estimate • Additional Documentation (as appropriate) • Signed Assurance Page 4 111020 HCBOC Page 145 APPLICATION -NARRATIVE Date : October 31 , 2020 NEEDS-BASED PUBLIC SCHOOL CAPITAL FUND Project Title : Northwest Harnett Elementary School Locati on : 736 Rollins Road, Fuquay-Varina, NC Type of Facility : Elementary school serving Pre-Kindergarten through Fifth (5th) grade Short Descri ption of School Construction Project: Please refer to the attached document after page 9 of this application for this narrative description: Describe the critical need this project addresses and the impact on student outcomes: Please refer to the attached document after page 9 of this application for this narrative description: Additional infomration is attached to this document after the adforementioned narratives to provide additional supportive documentation related to the new Northwest Harnett Elementary School. (please attach additional information as necessary) 5 111020 HCBOC Page 146 APPLICATION -NARRATIVE Date : ________ _ NEEDS-BASED PUBLIC SCHOOL CAPITAL FUND Was this project identified in the 5-year plan in the 2015-16 Facility Needs Survey? ~YES 0No If not, provide explanation and attach equivalent information: Will this project replace any existing facilities? DYES I ti' I NO If YES, which school(s): This facility will relieve overcrowding at the existing Lafayette Elementary School where over-capacity enrollment is currently housed in temporary mobile units for additional classroom space. How many students will be served by this project? Total enrollment capacity of 950 students for PK-5 Has Advanced Planning been done for this project? ~YES 0No Have Construction Documents been completed for this project? DYES ! ti' I NO Construction documents will be complete by February 2021 and a Construction Manager at Risk has been contracted to begin construction in Spring 2021. Anticipated or Actual Bid Date: _M_a_r_c_h_3_0_, _2_0_2_1 ____________________ _ Estimated Start Date of Construction: June 2021 after bond sale and closing Estimated Completion Date of Construction: _J_a_nu_a_ry_2_0_2_3 ________________ _ 6 111020 HCBOC Page 147 APPLICATION-BUDGET Date : October 31, 2020 NEEDS-BASED PUBLIC SCHOOL CAPITAL FUND Estimated Project Costs Local (non-State) NBPSCF Grant Funds Total Planning $ 1,701,976.08 $ 618,023.92 $ 2,320,000.00 Construction s2s,162,a3s.9a $9,137 ,1 64.02 $34,300,000.00 Other Costs* $674,187.94 $ 244,812.06 $ 919,000.00 Total s21.s39.ooo.oo $10,000 ,000.00 $37,539,000.00 *Project costs normally categorized as 'owner's direct costs' on a construction project -may include items such as site surveys, materials testing, site utilities, geotechnical reports, etc. Land acquisition costs are not eligible. Source(s) of required Local Matching Funds: HCS will need to fill out his portion of the application ..... Have any of the Local Matching Funds been expended at the time of application? If YES, provide amount expended : DYES 0No If YES, provide description of work: Estimated Project Expenditures by Fiscal Year (show estimated period over which funds will be spent by Fiscal Year) Total 2019-20 2022-23 Expenditures or earlier 2020-21 2021-22 or later Total Local Match (Non-State $18,802,434.00 $27,539,000 .00 Funds) $0 $ 1,695,373.58 $7,041,192.41 Requested NBPSCF Grant Funds* $0 $ 615,626.42 $ 6 ,827,566.00 $ 2,556 ,807.59 $10,000,000.00 $0 $2,3 11 ,000.00 $25,630,000 .00 $ 9,598,000.00 $37 ,539 ,000.00 *Total requested grant funding cannot exceed $15 M (Tier 1) or $10 M (Tier 2) 7 111020 HCBOC Page 148 Additional Documentation Prior to Disbursement of Funds Any project funded with a grant from the Needs-Based Public School Capital Fund must follow the same review process as any other LEA capital project. • A registered Architect and/or registered Engineer shall prepare the drawings and specifications in accordance with G.S. 133-1 through 133-4.1, as applicable. • School Planning review is required for new school buildings. Design documents shall be submitted at appropriate phases of the design; neither the LEA nor the County shall invest any funds in construction of the project until the review process is completed . • Transmittal of drawings and specifications to School Planning shall include the form at: https:llfiles.nc.gov/dpi/documents/schoolplanning/project-submittal-form.pdf • Design of the project should be in compliance with DPI School Planning Guidelines: https :ljwww .d pi. nc.gov /districts-schools/district-operations/school-planning • DPI Faciltiy Design Guidelines can be found at: https:ljfiles.nc.gov/dpi/documents/schoolplanning/facility-design-guidel ines.pdf • DPI School Science Facility Requirements can be found at: https:ljfiles.nc.gov/dpi/documents/schoolplanning/science-facilities-planner.pdf • For projects involving the closing of an existing school, the LEA shall follow these procedures: https:ljfiles.nc.gov/dpi/documents/schoolplanning/school-closing-proce dure.pdf • For projects involving the demolition of an existing school building, the LEA shall follow the procedure noted above and submit the require analysis at: https:ljfiles.nc.gov/dpi/documents/schoolplanning/costfeas 1.pdf 8 111020 HCBOC Page 149 Assurance Page By signing below, we assure NCDPI that we are officials of the organization and authorized to bind the organization. We certify the following: • The information provided in this proposal is correct and complete . • The project herein described is within the parameters of the Needs-Based Public School Capital Fund established in S.L. 2017-57 , modified by S.L. 2017-212, and modified by S.L. 2018-5, and that all of the required local funding is available and designated as a match for this project. • All funds will be used for the construction project described in the approved application. • We will work cooperatively with the North Carolina Department of Public Instruction in monitoring and evaluating the project to meet reporting requirements. We will report on project progress and State and local funds expended by April 1 of each year, at the time of each distribution request, and upon project completion. • Upon receiving a Needs-Based grant award, we will enter into an agreement with the Department of Public Instruction detailing the use of grant funds, in accordance with S.L. 2018-5. • All applicable federal and state laws will be adhered to, including promotion of equal opportunity without regard to race , color, religion, gender, age, disability, political affiliation, or national origin. • Fiscal control and accounting procedures for proper disbursement of and accounting for the grant funds will be established and followed . (Signature -Chair, County Comissioners) (Date) (Signature -Chair, Board of Education) (Date) 9 111020 HCBOC Page 150