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HomeMy WebLinkAbout092920wsa9:00 am 9:15 am 9:30 am 9:45 am 10:00 am 10:30 am 10:45 am 11 :00 am 11:15am 11:30 am 11:45 am 12:00 pm 12:30 pm Harnett County Board of Commissioners Work Session Tuesday, September 29, 2020 9:00 am T hi s m eetin g will not be open to members of the public to attend in person however , li ste nin g o pti o ns are provide be low. Call to order, Pledge of Allegiance and Invocation Update on the 2020 General Election, Claire Jones Discuss granting leave to County employees to work the election and early voting, Brian Haney Hamett County IT requests approval and funding to hire a new position, Ira Hall Discuss Broadband Initiative proposals, rankings, conclusions and next steps, Ira Hall Discuss Sandhills Center funding for Veteran's Treatment Court, Brian Haney Discuss Hamett County's Legislative Priorities to submit for the North Carolina Association of County Commissioners 2021-2022 Legislative Goals, Brian Haney Discuss Boards and Committees Commissioners serve on FSA Reopening Plan, Paula Stewart COVID-19 Update County Manager's Report: October 5, 2020 Regular Meeting Agenda Review Review applications to serve on Boards and Committees Invitations and upcoming meetings Closed session Adjourn 092920wsa HBOC Page 1 CONDUCT OF THE SEPTEMBER 29th MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS The H arnett Co unty Board of Commi ssi on ers w ill c onve ne th e ir Septe mber 29, 2 02 0 wor k session un der certa in co ndi tio ns: 1. The H arn e tt Count y B oard of Co mmission ers a nd Co unty gove rnment staff n eces sary to conduc t the m eetin g or to sp eak on sche dul ed agen d a items wi ll be stationed in th e m eeting c ha mber s t o m aintain the reco mmend ed social d istan cin g of 6 fee t. 2. The Septe m ber 29111 w ork sessi on will not be open to members of the public to attend in person a s we are o bservi n g t he cu rrent prov i si ons of an y Executive O rders r e la ted to mass ga the rings and publ ic health g u id an ce regardin g social di st anc in g. The public will have the opportunity to listen to the mee ting live online or by calling into the meeting. 3. Th e meetin g w ill be s t reame d live on Harne tt Co unty Government's YouT u be C h anne l a t: https://wWv\.youtube.com/channel /UCU7mTF6HTD65x 98EhAMeMg/fea tured 4 . If you wi sh to cal l in a nd li s ten to t he m eeting yo u m ay dial (910)814-6959 . Please re m embe r to mu te yo ur phone wh ile li stening so as not to di srupt ot her s li ste ning. 5. Yo u may also foll ow a lo ng o n T witte r @ Hame ttCo unty to get li ve upd a te s during the meetin g. T he Board a pprec iat e s the public 's p atien ce an d unde rstandin g as they seek to e nsure the con ti nuity of county operati o n s w hil e d e m on stratin g co mp li ance wi th St ate law and prud ent p ub lic health practices in th ese di ffi cu lt t i m es . 092920wsa HBOC Page 2 Board Meeting Agenda Item MEETING DA TE: October 5, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Information Technology Department Position Request REQUESTED BY: Ira Hall -IT Director REQUEST: The IT department has experienced an abnormal increase in our workload since the beginning of the year. Most of the growth has occurred because of the COVID-19 pandemic and the growth in employee reliance on technology. The need for secure remote access to county resources has expanded exponentially since March. Depending on job duties and department needs, our workforce was sent home and required to remote back to our systems to accomplish their daily tasks. The broadband expansion project in Harnett has also become more of a focus with virtual learning and remote working becoming the standard instead of the exception. The time needed for this has increased dramatically and this position could help facilitate expansion under its job duties. We are asking for the position to be placed into a Grade 25, annual salary $50,579 . The estimated hire date is November 1st 2020. Since this is a COVID related expenditure we will be able to use the County's displaced CRF allocation to cover this positions salary through the end of this fiscal year and possibly longer pending funds. See attached proposed position description and IT Department organizational chart with the new position. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\W5ENE9SY\agendaform2020-IT (004).DOCX Page I o f2 092920wsa HBOC Page 3 __,-=--~ Harnett r~(~ COUNTY ~ NORTH CAROLINA Job Description -Network Security Analyst Title: Job Class Number: Work Status: Department: Division: Manager: Salary Grade: Employee Name: Date: Network Security Analyst Full-time, Non-Exempt Information Technology Vacant 9/22/2020 Job Description Summary: To provide support and maintenance for the County's technical Infrastructure, including but not limited to servers (on-premises/virtual), LAN/WAN, storage devices, wireless infrastructure, data, and voice communication environments. Support the County's overall cybersecurity infrastructure and operational effectiveness through cybersecurity preparedness, threat prediction and detection, incident response and recovery, effective cybersecurity governance, policies, processes, and guidance. Work is performed independently, and general supervision is received from the IT System Supervisor through observation and periodic conferences. Responsibilities and Duties: • Analyzes security logs to identify threat events; triage and respond accordingly to security incidents following internal security protocols. • Configures security controls in multiple protection systems and IT infrastructure in accordance with policy, standards, and procedures. • Tests network security controls; coordinates remediation efforts and closure of any identified issues. • Works with various internal teams to test, discover and resolve vulnerabilities . • Acts as first line of support for triage and remediation of support tickets related to security and tracks ongoing support issues. • Conducts compliance reviews for general support systems, major and minor applications, and network infrastructure components to ensure county policy and FISMA requirements are met. • Assists in county wide broadband infrastructure plan and expansion for residents. • Facilitates and administrates end-user IT security training. • Manages questionnaires related to third-party vendor security management. • Responsible for the development of network security policy and procedures deliverables. • Stays current with released security features of internal IT systems and software. • Maintains firewalls, routers, VPN appliances, switches, wireless and other network equipment • Troubleshoots broadband and connectivity issues for remote workers. • Perform other duties as assigned. 092920wsa HBOC Page 4 Knowledge, Skills, and Abilities : • Demonstrated knowledge of recognized IT Security-related standards and technologies. • Knowledge of network topologies, operating systems, internet and data security application support, WAN/LAN administration, servers and network architecture. • Working knowledge of information security/cybersecurity frameworks. • Working knowledge of the latest information system security measures at all stages of an information system's life cycle. • Understanding of broadband offerings and remote learning/working capabilities. • Knowledge of compliance standards like HIPAA, PCI, FISMA, CJIS, and others~ • Skills in identifyi ng complex problems and reviewing related information to develop and evaluate options and implement solutions. • Analyze and interpret data with analytical and problem solving skills and attention to detail. • Ability to thi nk critically and analytically, to multi-task, set and follow priorities, and deliver t i mely products. • Ability to explain information system security and privacy requirements to both technical and non- technical audience members. • Ability to understand and differentiate between critical and non-critical systems and networks. • Ability to establish and maintain effective working relationships with management, staff, and vendors. • Ability to maintain the highest ethical behavior, exercising honesty and integrity, respect, and confidentiality. • Ability to demonstrate initiative, exercise good judgment, and achieve results through others. • Strong written and verbal communication skills. Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be : Bachelor's degree in Computer Science, Information Technology or related field technology field preferred focus on cybersecurity and three years of experience in network security. Licensing and Certifications: Possession of a valid North Carolina driver's license . Possess ion of or ability to obtain Security+ certification within one year from date of hire . Network+ and Certified Ethical Hacker (CEH) certifications are preferred . Work Env ironment/Location/Physical Demands: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 20 pounds) and occasionally heavier weight ( up to 40 pounds). Tasks may involve extended periods of time at a keyboard or workstation . Signatures: Employee's Signature Date 092920wsa HBOC Page 5 Manager's Signature Date Dept. Head's Signature Date HR Director's Signature Date 092920wsa HBOC Page 6 Board Meeting Agenda Item MEETING DATE: S-2ft, ;?g TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett County Broadband Initiative RFP REQUESTED BY: Ira Hall-IT Director REQUEST: The IT Department has reviewed the Broadband Initiative proposals we received on 8/18 /20. We have ranked each potential provider based on the 13 categories within the RFP, plus the overall costs. I would like to review our conclusions and rankings with the board and determine the county 's next steps during the work session on 9/29/20. If the Board agrees , I would like to award the bid to the appropriate Internet Service Provider during the next regular meeting on 10/5/20 . The internal review of the RFP rankings is in process. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\g whee ler\AppData\Loca l\M icrosoft\ Windows\INetCache\Content. Outlook\ W 5 ENE9 SY\agenda fonn2020 -IT- Broadband (003 ).docx Page I of I 092920wsa HBOC Page 7 HARNETI COUNTY -BROADBAND INITIATIVE Selection Criteria (page 12·13 in RFPI Quality of response and solutions offered Extent of the service area and services to be offered Technical quality of design and support plan Experience of project team References Provider experience Financial strength of Provider Feasibility of Provider(sl financial response The extent to which the response meets the goals and objectives for the Network The capability of the Provider or coalition of Providers to design, construct, finance, maintain, support, upgrade, and operate the Network The nature, scope, and impact of any legislative and/or regulatory changes (state or local) that are necessary to facilitate the response The extent to which the response departs from the RFP and from the County's proposed terms Discussion of potential competitive issues including companies, legislation, or technology which could affect the take rate associated with the project or its goals overall costs [overall Ranking • Evaluated on a scale of 1 to 5: l=worst, 5=best. •• Weight x Raw Score Weight 10% 10% 10% 5% 5% 10% 5% 5% 10% 10% 5% 5% 5% 5% 1000/o] RFP Assessment Worksheet CloudWyze OmniPoint Raw Weighted Weighted Score• Score•• Raw Score Score 5 0.5 5 0.5 4 0.4 4 0.4 5 0.5 4 0.4 5 0.25 4 0.2 5 0.25 1 0.05 5 0.5 2 0.2 4 0.2 4 0.2 4 0.2 4 0.2 5 0.5 5 0.5 5 0.5 5 0.5 5 0.25 3 0.15 5 0.25 5 0.25 5 0.25 3 0.15 2 0.1 3 0.15 4.65] 3.ss] SAC Weighted Raw Score Score 4 0.4 1 0.1 3 0.3 3 0.15 3 0.15 4 0.4 4 0.2 4 0.2 1 0.1 4 0.4 1 0.05 4 0.2 3 0.15 4 0.2 3] 092920wsa HBOC Page 8 VENDOR PROS CONS • Meets proposal guidelines • Higher overall cost • Thorough proposal with clear requirements • They have several projects going currently, Harnett County will be • NC based company added to the list • Has implementations in 4 NC counties . CloudWyze • Has won grants to expand infrastructure • Has applied for grants to expand into 3 more NC counties • Local office starting with 2 employees • Meets proposal guidelines • No customers in NC • Lower overall cost • References refer to articles and other information. No real contacts Omni Point Local office with up to 11 employees available • • Potentially no cost to the county • No customers in NC • Future options for the county to be involved in the systems • Potential costs are not outlined infrastructure • $0 costs appear to come from revenue sharing options • References throughout RFP about revenue sharing and County SAC participation in ownership of infrastructure • No specific information on Harnett County deployment • Requirement for formation of a "New Company" 092920wsa HBOC Page 9 Broadband Initiative -Costs Based on Vendor Proposals Cloud Wyze Omni Point SAC total costs $7,970,000.00 $2,606,405.00 ? county contribution $3,985,000.00 ? ? company contribution $3,985,000.00 ? ? lOOmbps monthly cost residnetial $199.99 ? $79.99 i nsta 11 fees $99.00 ? ? install fees can be waived/contract yes yes yes options for lower income yes yes yes 092920wsa HBOC Page 10 VETERAN'S TREATMENT COURT MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (hereinafter referred to as "MOU ") is made and entered into this day of September, 2020, by and between the County of Harnett (hereinafter referred to as "County") and the Sandhills Center for MH/DD/SAS (hereinafter referred to as "Sandhills Center") WITNESS ETH: WHEREAS, in 2013 , a veterans treatment court was established in Harnett County that allows veterans charged with low-level crimes, the opportunity to enter into a two-year long diversion program. If th e veterans successfully complete the program , their charges may be dismissed or reduced; and , WHEREAS, the veterans eligible for this program must be screened through the District Attorney 's Office and then the participants work closely with their attorney, the judge, the court coordinator and many other community organizations throughout their two year journey; and, WHEREAS, in 2016, the Veterans Treatment Court received federal grants, which allowed the court to expand its reach to serve veterans from additional counties across North Carolina; and, WHEREAS, following the termination of a SAMHSA grant in 2019, the Veteran's Treatment Court was unable to secure another SAMHSA Grant to provide funding for its de sired level of treatment services; and WHEREAS , Sandhills Center is willing and has agreed to provide additional funding for treatment services for participants of the Veteran's Treatment Court and administrative support for the program. NOW, THEREFORE, in consideration of the promi ses and covenants of the parties herein contained, and other good and valuable consideration , the receipt and sufficiency of which are hereby acknowledged, the parties do hereby agree to the following: l. Funding: Sandhills Center shall provide to the County funding in the amount of $155,840.00 (hereinafter referred to as the "Funds") for the support of the Veterans Treatment Court (hereinafter referred to as "VTC") for the fiscal year beginning July 1, 2020 and ending June 30, 2021. The County understands that this is a one-time funding arrangement and that VTC musk seek other funding options for future sustainability. If the Funds are not exhausted by June 30, 2021 and the remaining funds are still available to Sandhills Center, the County may submit a written request to Sandhills Center for approval to use the remaining balance for the fiscal year beginning July I , 2021. 2. Use of Funds: County shall use the Funds for the VTC services and expenses outlined in the June 30, 2020 funding letter, attached hereto as Ex hibit A, and the July 1, 2020 092920wsa HBOC Page 11 supporting docwnentation letter, which is attached hereto as Exhibit B. County will provide an accounting of how it spent the Funds to show that actual expenditures were for support of the Veteran's Treatment Court in accordance with Exhibit A. 3. Reimbursement Process: County shall submit monthly invoices to Sandhills Center for reimbursement for qualifying expenses. Reimbursement payments shall be processed by Sandhills Center and disbursed Net 30 days after receipt of invoices. If Sandhills Center does not approve the reimbursement payment, Sandhills Center shall provide a written description of the reason for denial and offer an opportunity to cure any deficiencies. 4. Term: The term of this MOU shall begin July I, 2020 and end the earlier of June 30, 2021 or upon expenditure of all of the Funds. If the Funds are not completely expended by June 30, 202 t, the funds are still available to Sandhills Center, and Sandhills Center approves the County's request to use the remaining balance for the fiscal year beginning July I , 2021 , this MOU shall automatically extend until all Funds have been exhausted. 5. Termination: This MOU may be terminated immediately, for cause, by the non- breaching party notifying the breaching party in writing of a failure to perform the provisions of this MOU. This MOU may also be terminated immediately by Sandhills if the Funds are no longer available to Sandhills Center. The termination shall be effective upon receipt of the notice of termination. Upon such termination, the parties shall be entitled to such additional rights and remedies as may be allowed by relevant law. 6. Notices: Notices required or provided for under this MOU shall be sufficient if sent by certified mail, return receipt requested or via personal delivery to such addresses as the parties may designate from time to time in writing. Notice shall be deemed to be given and received three days after being sent certified mail or upon hand delivery to the address below: TO COUNTY: Paula Stewart County Manager Post Office Box 759 (mail) 420 McKinney Parkway (physical) Lillington, North Carolina 27546 With copy to: Christopher W. Appel Senior Staff Attorney Post Office Box 238 (mail) 420 McKinney Parkway (physical) Lillington, North Carolina 27546 2 092920wsa HBOC Page 12 TO SANDHILLS CENTER: Victoria Whitt Chief Executive Officer Post Office Box 9 West End , North Carolina 27376 7. Governinl! Law and Venue: This MOU is made under and shall be governed, construed and enforced in accordance with the laws of the State of North Carolina. Any action or proceeding arising under this MOU shall be filed and heard in the Superior Court of Hamett County. 8. Entire Agreement: This MOU constitutes the entire agreement between the parties, and this MOU shall not be amended except in writing signed by both parties. 9. No Third Party Beneficiaries: Nothing contained in this MOU shall create a contractual relationship with, or cause of action in favor of, a third party against Sandhills Center or County. 10. Bindine Effect: Subject to the specific provisions of this MOU, this MOU shall be binding upon and inure to the benefit of and be enforceable by the parties and their respective successors and assigns. 11. Severance Clause: In the event any provision ofthis MOU is adjudged to be unenforceable or found invalid, such provision shall be stricken and the remaining provisions shall be valid and enforceable. 12. E-Verify: Sandhills Center certifies that it and any subcontractors complies with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. IN WITNESS THEREOF, the parties hereto have caused this MOU to be executed on their behalves. SANDHILLS CENTER Name: Title: ATfEST: Name: Title: 3 092920wsa HBOC Page 13 COUNTY OF HARNETT Howard Penny , Chairman AITEST: Gina Wheeler Clerk to Board of Commissioners This document has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. County Finance Officer 4 092920wsa HBOC Page 14 Ja cquelyn L. Lee Chief District Court Judge State Q,, ·0,r-t': ,·~rroJin a Ot s:trr i~t llA \P~t:~rans: Tr-~a tl'ljl e.,nJ ,~u.r--t: 1,i a ~ !1l e,tt C:~U,1Jl1ty (:o.,u rrt-h~U,S,~ 3:0 !W ,tirrne:IJi:u_s: HgJ!f!ilJe:t:t t3:l~d liil Uim gt~n,~ N1 ( i 71~4 6 MEMORANDUM FOR RECORD TO : SANDHILLS MENTAL HEA LTH F ROM : MARK A. TEACHEY, VETERANS TREATMENT COURT DJ RE C TOR SUBJECT: Reques t for treatment funding TELEPHONE : (919) 814-4515 30 JUN E 2020 The District I IA Regional Veterans Treatment Court requests funding to provide Mental Health (MH) and Substance Used Disorder (SUD) treatment for Veteran s of o ur program who reside within your catchment area. Our Regional Treatment Court, which operates in Hamett County, has a 60-mile jurisdiction for Veterans to attend our program which cons ists of2 l Counties. We currently have 60% of our Veterans from Hamett and Lee C ounty. An additional 15 % o fVeterans are from Hoke, Moore, a nd Randolph C ounties which are in your Jurisdictio n. Approximately 20% of our Veterans res ide in Wake and John ston C ounty and the remaining 5% are spread out throughout eastern North Carolina. Approximately 185 Veterans annually seek assistance from our Court program. Sixty-Five percent of these Veterans have access to the Veterans Administrative Medica l C enters (VAMCs ) in the State. Nine out often Veterans in our program have experienced Combat and 92% have experienced PTSD and or other mental health issues. Seventy- five (75%) of Veterans entering our program are active users of drugs or alcohol. More than 40% of our Veterans have experienced homele ssness or are currently without adequate shelter. The 2016 SAMHSA Grant our treatment court operated under for 3 years allowed us to provide treatment funding for Veterans diagnosed w ith MH and SUD issues that didn 't have the option ofVAMC services due to their di scharge status or credible fear of group counseling. As of January 2020, we have relied on the County of Hamett and Lee to provide those treatment fund s, however, thi s agreement tenninates I July 2020. We submitted for another 2020 SAMHSA Grant bu t unfortunately was unsuccessful in gettin g th is . Our C ourt is requesting fundin g for the following: LEVEL OF CARE COST PER VETERAN #of TOTAL COST VETERANS In -Residence MH $3,500/mo x 3 Months 2 $21 ,000 In-Residence -SUD $3 ,500/mo x 3 Month s 4 $42,000 SA Intensive Out Patient $90/session x t 2/mo x3 months = 36 8 $25,920 Counseling/Treatment/EBT $90/session x 4/mo x 6 months -24 12 $25,920 Administrative Support $1,750 Annually 24 $42,000 TOTAL $155,840 The above Level of Care and cost of treatment per Veteran s is based on current costs associated with ev idence-based treatm ent provide rs our program has worked o r is c urrently working it "Keeping Free Those That Have Kept Us Free" 092920wsa HBOC Page 15 Sta1t:e. Q ; NC?,rt r ·a.r:o,li r:i ij l;}~~t:tJi·~t ll.A Vet~rQ)n~ Tr~gJtfl't~t"IJt C'.~urt lrl aw n.ett C::e>)UJl'i\Jt¥' ~(i,))U);1tht!l-U s;e, 101 w e~rnioe.l ~~ s: HJa r-ITTJ~Jt ~h"dJ Ulll,in gtQn~ NC i7S46, Thank you so much for providing the critical treatment funds needed to ensure our Veterans get the care they need to assume a productive life for themselves and their families. We will be good stewards of any funds provided to us . The undersigned can be reached at Ma, k .,\ I cadJl'.) !i.lll'courh.mg or 910-814-4515. • g//• r /. ~~/rh ~/ Mark A. Teachey, MBA , MS , PSS Veterans Treatment Court Director COL, US Army Retired "Keeping Free Those That Have Kept Us Free" 092920wsa HBOC Page 16 Jacquelyn L. Lee Chief District Court Judge Exhibit B 5,t:ate cit Nq,rth (Qrn,lina, Ui,s,t-rr~et 11.A Ve,t;:~fBJjlS' "fr1;at;me,n,t-e0,yrt Hlarri~tt <cQuntw ('©,urt-house 3{'.}il W <:::~trITT·el ,iM~ H,aJIJrlJ~H, l\Hvcd LillingtQ,n, N( 27tS4a MEMORANDUM FOR RECORD TO: SANDHILLS MENTAL HEAL TH FROM: MARK A. TEACHEY, VETERANS TREATMENT COURT DIRECTOR SUBJECT: Additional supporting documentation regarding Veterans treatment funding TELEPHONE : (919) 814-4515 I JULY 2020 The District I IA Regional Veterans Treatment Court, based on previous years treatment requirements, anticipates providing treatment to 24 Veterans residing in the Sandhills Mental Health catchment area. The Administrative Support for these veterans includes the following : o Clinical Resource Coordination (Treatment Support): Based on the ASAM Criteria Clinical Assessment which is conducted on each Veteran by the treatment Coordinator. The Level of Care (LOC) is established and treatment services are coordinated, and a contract is completed with the County for funding. A Memorandum of Agreement is approved by both parties and a site visit is conducted to ensure evidenced based treatment is being administered. Monthly invoices for services are verified and submitted for payment. Each community treatment provider is required to provide a monthly update on treatment efforts and results to the Clinical Support Group of our team. The Clinical Resource Coordinator provides weekly updates to the Judge . o Case Management (Supportive Treatment): Each Veteran will be assessed for 21 different needs and services i.e.; (Housing and Shelter, Employment, Food, Legal , etc.) and the Case Manager will link services to mitigate these gaps. A numerical value will be established, and the Treatment Court determines priority of effort based on the level of urgency. A monthly reassessment is developed with each Veteran to determine new needs or successes. The Veteran communicates weekly with the Case Manager and work assignment/coordination is provided to ensure the Veteran is prepared when communicating with the Judge in the Courtroom setting. • Drug and/or Alcohol testing: Each Veteran will be placed on a random daily call-in (Call2Test) program to determine if testing is required. Our Field Treatment Compliance Officer conducts random home checks and tests the Veterans for Drugs and/or Alcohol. All resu lts of each visit are relayed to the team. We will provide testing kits and a member of the team will ensure the Veteran is tested to standard. o MH and SUD Crisis Response: In event the Veteran relapses and/or has a MH crisis, the Clinical Resource Coordinator, Field Treatment Compliance Officer, Mentor, and Case Manager will ensure stabilization and relapse prevention efforts are reestablished with the Veteran, A clinical reassessment is completed and the Veteran revisits his/her short-and long-term goals. Coordination for possible Detox or other treatment is accomplished. "Keeping Free Those That Have Kept Us Free" 092920wsa HBOC Page 17 Exhibit B Stat~ g,f t\l i<Qrt;l,l C)Holiin9 ~ts-tr-i'~t llA \t~te;f~Vl S-TU~ij tl'l)lfg;!Jllr ~<itJ.rt Hl.1;1 f flJe:H; (~QU !ilJW ('.Qt,1,ft'lfi1Ql!,I s;e, 3:Ql WI (:t')fITTJ~fulJ ~ Hij,fUl,G;tt 6:l 'ld UHi:r,1gt;oJ1, N;( i _1·s~.u Services our Veterans can be expected to receive, and their benefits are: SERVICES TYPE BENEFITS MENTAL HEAL TH PTSD, Moral Injury, High Risk-High Need Veterans with Acute (In-residence) Acute Depression, Suicide level of need based on ASAM Criteria has a Ideation/ A -IN ST A TE safe and supportive Environment with access 8% of our Targeted RESrDENCE -Evidenced to clinical team with supervision of population Based Treatment medications and less opportunities for self- harm, daily structure, coping skills Co-occurring Disorders development. And Learning from observing others: Therapies and Treatments involve Medicine Assisted Treatment (MAT) and CBT, DBT, EMDR, and Motivational Interviewing MENTAL HEALTH PTSD, Moral Injury, High Risk-High Need Veterans with need (Outpatient) Acute Depression, Suicide based on ASAM Criteria has a dedicated Ideat ion/ A -IN ST A TE -treatment provider that can provide individual 16% of Targeted Evidence Based Treatment or group th erapy in addition to MAT. The Population -County of Residence-benefits of Outpatient is less costly and closer to home and remaining with family. There needs to ensure the home environment is safe and not influenced by illegal substances. Assorted Treatment is offered in this environment to stabilize the Veteran. Heavy influence of feedback and healthy communications can change detrimental thinking of Veterans and pave a way to future goal setting and stability. SUBSTANCE USE Illegal Drugs or Abused SUD Residential Inpatient Treatment is TREATMENT Prescription Drugs and primarily oriented to Veterans that are not (Io-patient) ALCOHOL -IN STA TE able to reduce usage through outpatient services and need medicall y intensive 33% of Targeted treatment and 24/7 medical monitoring - Population Benefits of this treatment is DETOX, MAT, therapy in a safe environment. The other Benefit is not having bad influences that causes one to repeatedly relapse (Drug and Alcohol availability) SUBSTANCE USE Illegal Drugs or Abused SUD Outpat ient Treatment is most cost- TREATMENT Prescription Drugs and effective means of therapy if in a group (Outpatient) ALCOHOL -IN setting, however, most of our Veterans COUNTY PRE FERRED initially need to gain level of trust with the 50% of Targeted provider before moving to a group session. Population The monitoring of Stages of Change is critical to ensuring compliance and testing. "Keeping Free Those That Have Kept Us Free" 092920wsa HBOC Page 18 Exhibit 8 St:Q t:e 0,,f N Qrt:hi Carol i rH;i Ots:tr·i·~t: lH\ Vet:e:rnJri~ l"l"&~t:rr:H~!!lt: (0.-1J.r-t h°iJ{;l,f!Jl1e#· (:Q.1,.1 !JIJl:¥' c·0,,uJt:til10,,u s;e; 3:01 W ~<Qitcne:I ijlJ_S: Hi,.3 f!JIJe:tt: ~l 'bd U~tiJn,g;r0,,n ~ N( )7'~46, Thank you for providing the critical treatment funds needed to ensure our Veterans get the care they need to assume a productive life for themselves and their families. We will be good stewards of any funds provided to us. The undersigned can be reached at \lark.,\_, I t:aLl1t:} 1!{.Jh:c_tH111::. mg or 910-814-4515 . . //,o/. ~ /. ~rN"~/ ~ Mark A . Teachey, MBA, MS, PSS Veterans Treatment Court Director COL, US Anny Retired "Keeping Free Those That Have Kept Us Free " 092920wsa HBOC Page 19 092920wsa HBOC Page 22 1. Assist Counties in Expanding Broadband Access to Underserved Areas (State/Federal) Lack of access to high speed Broadband is a significant barrier to economic growth, and Limits educational opportunities and outcomes for residents . We ask for assistance in developing infrastructure and providing broadband to underserved areas within the Harnett County, either through Legislation or funding opportunities. Harnett County completed a Broadband Survey in 2019 and hopes to use the data to encourage providers to expand service within the county. We ask for continued support i n assistance as we work to expand access to Broadband for our residents . 2. Grant County Boards of Commissioners the Ability to Construct Schools (State) The Harnett County Board of Commissioners asks for the authority to construct schools, to allow the County to strategically plan for growth and reduce existing and future issues with school overcrowding. 3. Appropriate full funding for the Federal Impact Aid Program (Federal) The Federal Impact Aid Program reimburses school districts for the Loss of Local tax revenue due to the presence of the Federal Government. The program is administered by the U.S. Department of Education and funding is approved each year by Congress through the Labor, Health and Human Services, Education Appropriations Subcommittee bill. Because the Impact Aid Program is not fully funded (and hasn't been since 1969), funds are distributed using a needs-based funding formula, which results in Harnett County Schools receiving Less funding per student than surrounding counties . In 2017, Harnett County Schools received $750,533 in Impact Aid Funding, but would have received $4,271,484 had the program been fully funded, a difference of $3,520,921. We request that Congress fully fund the Impact Aid Program to address the impact of military-connected students on Local school systems . 4. Support County Efforts to Expand Natural Gas Capacity (State) Access to natural gas is a basic requirement for many businesses and industries. Despite population growth in portions of Harnett County, the absence of natural gas has prevented the commercial and industrial development that would normally accompany this growth . We ask for assistance in identifying ways to expand natural gas capacity throughout the county through public-private partnerships. 5. Support the County's efforts to Enhance the Harnett Regional Jetport (State) Harnett Regional Jetport is an economic engine for Harnett County. In the past decade, the County has rehabilitated runways and taxiways, and improved the apron, taxiways and runways to accommodate larger aircraft to expand the airport's aviation and economic capabilities. Harnett County is preparing to make additional investments in the jetport in the form of additional and improved Lighting, apron expansion and a badly needed new terminal and site improvements. We ask for any assistance that may be available to offset these costs or to make additional enhancements in the future. 6. Continue Support of Construction of Four Lane Highway into Wake County (State) Harnett County does not currently have a four-lane highway into Wake County , which is a significant barrier to growth and economic development . U.S. 401 is a natural candidate to be widened to four Lanes; however other options may be more feasible. The County has sought funding for this project with little success, and asks for any assistance that may be available . Re vi sed January 28, 2020 092920wsa HBOC Page 23 Allow Counties to Enact Impact Fees to Support Public Education (State) Harnett County is among the fastest growing counties in North Carolina, and with that growth comes additional demand for public services. The County's median home value in 2017 was $144,700, which does not generate enough tax revenue to pay for the services the home's occupants will need . At present, approximately 5,200 new homes are at some stage of development in Northwest Harnett County, which will create a significant burden on our school system. We request Legislation that would allow the County to enact a fee on new development to assist in funding public education in the county . Give School Systems Flexibility in Establishing their K-12 Calendars (State) Allowing flexibility in establishing their K-12 calendars would give school systems the ability to align the K-12 calendar with Local community colleges, which would allow for more opportunities for high school students to take advantage of opportunities for higher education. Provide Funding to Help Counties Implement School Security Measures (State/Federal) Few schools across the state were built with modern security needs in mind. The cost to modify schools to address present-day threats is substantial. Harnett County Emergency Services has surveyed each of the County's schools and presented recommendations for safety priorities. Harnett County Schools included nearly $2.5 million for school security measures in their FY 2020 budget request. We ask for additional funding to help make our schools safer places for teachers to teach and students to Learn. Address Issues with Motor Vehicle Gap Billing (State) The Tax & Tag Together program dramatically increased counties' collection rates on motor vehicle property taxes, however drivers who are delinquent on their taxes are allowed to begin their new registration period upon payment, creating a gap between the initial expiration date and the new start date. County tax offices may bill for this gap, however it creates confusion for taxpayers and can be difficult to collect. The result is lost revenue for county governments. The Harnett County Tax Office requests requiring the new registration period to begin when the previous one ended, or finding another solution that will allow for the inclusion of this gap period within the Tax & Tag Together program to increase collections . (In 2018, the Tax Office sent out 1,685 gap bills, with 916 of those tax bills requiring force collection. The total taxes owed for the gap bills was $53,630.88 with an unpaid total of $39,074.96.) Preserve Funding for Local Health Departments (State) Over the Last several years, county health departments have seen funding reductions from the state, which has made operation more difficult. We request preservation of funding levels for county departments of public health . Provide Local Governments with Liaison for Utilities Providers (State) There are times when County and municipal governments have had issues that required immediate assistance from some of our utility providers and have had difficulty getting a prompt response . This has negatively affected Local businesses and residents. We request assistance, potentially in the form of a liaison who could assist local governments in working with these providers to address emergency issues as quickly as possible. Revised January 28, 2020 2 092920wsa HBOC Page 24 Lower NC DOT Road Takeover Threshold to 75 percent Buildout (State) When a property is developed into a subdivision, the County requires the developer to build the roads to NCDOT specifications with the intent that NCDOT will assume maintenance of the roads soo n after most of the building is done . As it stands, NCDOT requires that 75 percent of homes in a subdivision be occupied before the developer can petition to have t he roads taken over . This sometimes results in the develope r pulling out of the project before the roads can be taken over, which creates issues for homeowners in the subdivision . Harnett County currently has at least 30 subdivisions that would have been in bette r situations if the NCDOT takeover threshold were changed to 75 percent buildout. Allow Counties to use E-911 Funds for E-911 Needs Other than Equipment (State) Harnett County currently has E-911 funds, which can only be used to purchase equipment, however the county has fulfilled all existing equipment needs . Harnett County asks for the flexibility to use leftover E-911 funds for equipment, personnel, training and anything that has to do with taking the 911 call to communicating the call information to public safety officials . (For example : Dispatch hits a button to send a page signal to the radio towers and then equipment in the towers send the page signal to personnel to respond . Presently, 911 funds cover the ubutton ," but not the equipment in the tower.) Reinstate Funding for Drug Treatment Courts and Mental Health Courts (State) Harnett County has seen tremendous success from its Veterans Treatment Court. We believe similar success could be experienced by other residents who may not have served our nation's military. We request Legislation to reinstate funding for Drug Treatment Courts and Mental Health Courts . Enhance Funding of Water and Wastewater Extensions for Counties (State) Access to County Water and Wastewater is important for Economic Development, particularly in the County's unincorporated areas. Extending these utilities to properties the County has identified for potential development opportunities can be cost prohibitive, particularly when the revenue generated from these projects will not be realized until years later. We seek assistance in accessing funding that will allow Harnett County to take a more proactive approach to this type of development. Support Legislation to Assist Firefighters who Contract Disease Related to Service (State) House Bill 466 (Firefighters' Line of Duty Diseases/Funds) would expand the list of cancers covered as occupational diseases for firefighter's death benefits and appropriate funds to cover the additional death benefits . House Bill 520 (Firefighters Fighting Cancer Act) expands the types of cancers that are considered occupational diseases for firefighters and covered by worker compensation act . The Harnett County Fire Marshal's Office requests support of this legislation. Expand Fire Prevention Grant Opportunities to include Counties (State/Federal) Currently , Office of State Fire Marshals and Federal grant opportunities for fire prevention programs are available to fire departments, departments that provide rescue services , and local Law enforcement agencies . The expansion of the grants program to include local fire marshals offices would allow for additiona l prevention programs to provide smoke detector installation in rural low income areas, purchase fi re safety trailers/equipment and holding community-related fire prevention programs. Revised January 28, 2020 3 092920wsa HBOC Page 25 Require licen sing and Permitting for Fire Extingui sher and Supp ressi on Sy stem Installation (St ate) Senate Bill 519 would require licensing and permitting for individuals and firms that install and service portable fire extinguishers and fire suppression systems . Require Accurate County Assignment of Sales Tax for Delivered Goods (State) Harnett County loses sales tax revenue due to vendors not properly designated the county location for delivery of goods due to the significant portion of the County with zip codes which are shared with surrounding counties . The use of the five-digit zip code instead of the nine-digit zip code sometimes results with the wrong county being credited for taxes when the delivery destination is in Harnett County. This is particularly important when it comes to building materials being delivered to site for new construction and residents shopping online. Harnett County is working to educate homebuilders and residents about this issue, however we seek State assistance, which could include requiring vendors to use a central database maintained by the State, requiring use of the nine-digit zip code for reporting, or developing a statewide addressing database. Assist Harnett County in Funding its Veterans Treatment Court Program (State/Federal) Harnett County's first-in-the-state Veterans Treatment Court (VTC) celebrated its sixth anniversary in November. In its first six years of existence, the Harnett VTC has helped many veterans in Harnett County and the surrounding region who struggle with substance abuse and other issues connected to their military service build fulfilling and productive lives back home . The VTC is one of four currently operating in North Carolina, and accepts any quality;ng veteran from across the state who has the ability to travel to the court's weekly sessions . The court substantially expanded its reach in 2016 when it was awarded a three-year grant from the federal government (SAMHSA and BJA). The grant allowed for the hire of three full-time and three part-time staff, and paid for much needed treatment services including one-on-one counseling which the veterans would not be able to receive from the VA . The grant ran out in October 2019, and additional support is needed to sustain the VTC going forward. We ask for additional support for this program that provides invaluable services to veterans in Harnett County and across the State of North Carolina. Restore State Aid Funding of Public Libraries to Pre-2011 Levels (State) The Harnett County Public Library requests the restoration of state aid funding of public libraries to the pre-2011 level of $15 . 7 million, as well as the elimination of special provisions that distribute state aid outside of the equitable formula developed by the State Library Commission . Revised January 28, 2020 4 092920wsa HBOC Page 26 2020 Boards and Committees on which Commissioners Serve Chairman Howard Penny ./ Harnett Properties Corporation ./ Extension Advisory Leadership Council ./ Mid-Carolina Rural Planning Organization for Transportation ./ Fayetteville Area Metropolitan Planning Organization (F AMPO) ./ Capital Area Metropolitan Planning Organization (CAMPO) ./ Parks and Recreation Advisory Committee ./ Sandhills Center for Mental Health DDSHS Commissioner C. Gordon Springle ./ CCCC Board of Trustees ./ Home & Community Care Block Grant Committee ./ Mid-Carolina Council of Governments Board of Directors ./ Social Services Board ./ Capital Area Metropolitan Planning Organization (CAMPO) Alternate (12 /10/19) ./ Southeastern Economic Development Commission ./ Transportation Advisory Board ./ EMS System Plan -Peer Review Quality Management Committee ./ Harnett Properties Corporation ./ Nonprofit Committee Commissioner Mark B. Johnson ./ Mid-Carolina Aging Advisory Committee ./ Economic Development Council ./ Averasboro Township Tourism Development Authority ./ Cape Fear River Assembly Board Commissioner Barbara McKoy ./ Board of Health ./ E conomic Development Council ./ Johnston-Lee-Hamett Community Action Board of Directors ./ Juv enile C rime Prevention Council ./ Library Board ./ Nonprofit Committee Vice Chairman Joe Miller ./ Good Hope Board ./ Sandhhills YMCA Board December 2019 092920wsa HBOC Page 20 SANDHILLS CENTER Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse Services 910 -673-9111 (FAX) 910 -673-6202 www.sandhillscenter.org Victoria Whitt, CEO September 17, 2020 Chairman Howard Penny Vice-Chairman Joe Miller Harnett County Commissioners PO Box 759 Lillington, NC 27546 Dear Commissioner Penny and Commissioner Miller: RECEIVED SEP 2 f 2020 Harnett Count Manager's o.u· Y 111ce The resignation of Commissioner Howard Penny from the Sandhills Center Board of Directors, effective September 2020, has resulted in a vacancy from Harnett County. Commissioner Penny's term was through September 2021. It will be necessary the Harnett County Commissioners to appoint a new Commissioner Representative to fill Commissioner Penny's unexpired term. If you hav e a ny qu estion s, or if I can provid e you with any additional information, or if you would like to d iscuss this matter, please feel free to contact me. Sincerely, Victoria Whitt Chief Executive Officer cc: Thad Usse ry, Chairman, Sandhills Center Board of Directors Gina Wheeler, Clerk to the Board of Commiss ioners P.O . Box 9 , West End, NC 273 76 24-Hour Access to Care Line : l -800 -256 -2452 TTY : 1 -866 -518-6778 or 711 Ser v in g An so n, Guilford , Harn ett, H o ke, Lee, M on tg o m e r y, M oo re , Ra n d olph & Ri chmond counti e s urac ura c urac ,-..,., ,,, ~:J ;i ':.e-•,• i,.., •. 1 \ti '"'•: .t 1 '-·.-t ... _, .. ~1 :OL_ 'vt .t•.l•;it:rr.:,,1 -·~' "'~ ~! ,•)• .!• .:: 092920wsa HBOC Page 21 Gina Wheeler From: Sent: To: Cc: Subject: Attachments: Paula Stewart Tuesday , September 15, 2020 7:59 PM Gina Wheeler; Lindsey Lucas Brian Haney; Coley Price FW : Good Morning Reopening phase 2.docx; phase_2 -3_service_cente r _signage.pptx; coronavirus_face_coverings_required .pdf; coronav irus_internal_office_signage.pdf; fpac_reopening_phases .pdf This is the information from FSA for their reopening plan that we'll discuss again with the Board on 9/29. Thanks . From: Smith, Melissa -FSA -Lillington, NC <Melissa.B.Smith@usda .gov> Sent: Tuesday, September 15, 2020 4:22 PM To: Paula Stewart <pstewart@harnett.org> Subject: RE: Good Morning CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Paula, I have attached for your review our Phase 2 reopening plan which will allow us to bring escorted customers into our office space, one at a time. We are currently working under the phase 1 plan which only allows us to all be in the office at once as long as we have space to be 6 foot apart . We are going to submit our plan to Washington, DC for approval to enter into phase 2 which will allow us to bring a customer inside to serve them . A little understanding about the phases and stages. We went from a gating period of phase 0, meaning positive test were going up. We took a downward trend and that allowed us to move into phase 1. Once we are in phase 1 for 14 days without a spike we can request to move into phase 2. Phase 2 is a stage we will be in for a longer period but it allows us to serve our customer better by scheduling appointments and allowing them to come inside to sit while we assi st them. We have to be in phase 2 for more than 28 days without a spike for us to be able to move to phase 3. If you look at the spike we had in late August and early September, that would keep us in phase 2, if we had been in pha se 2 at that time. We are not interested in rushing to a full reopening, but we do w ant to function at a face to face level at times when ne cessary. We have the Human barriers installed and have PPE that should be sufficient. We have mask, sanitizer, and wipes and will be cleaning on a daily basis. Our doors a currently locked and will remain so during this phase 2 stage . We do not want pedestrian traffic roaming through the building. We will operate by appointment only as we have been doing. The only difference is we do not have to serve customers from the parking lot requiring a lot of in and out of the building. Thank you for working with us during these stressful times. Sincerely, Melissa B Smith USDA/FSA From: Paula Stewart <pstewa r t@harnett.org> Sent: Tuesday, September 15, 2020 10:48 AM 1 092920wsa HBOC Page 27 Opening America Again Harnett County USDA/FSA Office Reopening Plan Phase 2 General Information • The health and safety of employees and customers is the top priority as FSA maintains its mis sion- critical work serving American farmers Signage will be displayed in our office as follows: Service Center Sign for Offices in Phases 2 and 3: see attached Feeling Sick/Face Coverings-Face Covering required: See attached Protect yourself and Others from COVID-19: See attached Office Reopening Phases: See Attached Social Distancing and Screening The following questions must be answered by both the customer and FSA employee before interaction requiring social distancing may occur: 1. Have you , someone living in your household , someone with you have been in close or frequent contact with , or someone you are caring for been diagnosed with COVID-19 (Coronavirus) or had any contact with a confirmed case ofCOVID-19? 2. In the last 14 days , have you or someone living in your household, or someone with you have been in close or frequent contact with, or someone you are caring for traveled outside the United States? 3. Do you currently have, or have you had within the last 24 hours , any cold or flu symptoms, including a fever greater than 100.4, shortness of breath, body aches or muscle pain, coughing, sore throat, new loss of taste or smell, or nausea, vomiting, or diarrhea? If both FSA perso nnel and the customer answer "no" to all of the que stion s: • • The FSA employe e and the customer may conduct bu s ine ss so long as mitigation guidance and proper social distancing protocols are observed. If either FSA personnel or the customer answers "yes" to any of the question s: • • All communications will need to be done by phone, mail, fax, e-mail, or video . • • FSA personnel answering "yes" should contact their supervisor to determine if any quarantining or alteration to a work schedule needs to occur. Maintaining Social Distancing While Completing Work Activities While USDA is in varied phases of reopening facilities , please find the guidance below applicable to in-person interactions. 1. Customers must call the service center before scheduling a meeting at an alternative location, or in- office if available, and a six-foot radius must be observed by employees at all times while interacting with customers. 2. Customers will be asked the screening questions when scheduling appointments and upon their arrival at an in-office appointment. If in-office appointments are available, the following determinations apply to the screening questions: • If the visitor answers "Yes" to any of these questions, the visitor will be denied entry to the USDA facility. The Security Officer will contact the USDA point of contact to notify them of the visitor's status. • If the v i s itor answers "No" to all questions, the visitor will be allowed to enter the facility under normal procedures. 092920wsa HBOC Page 28 3. Employees should ask customers to provide their own writing instrument for completing and signing required paperwork. If the customer does not have one , USDA can provide an additional writing instrument. The instrument should be cleaned after customer use or disposed. 4. When conducting field visits , FSA employees must maintain a six-foot radius at all times. Turning in or signing of paperwork can only be completed while observing the six-foot radius requirement. Health & Safety • If you are sick do not go to your office and promptly contact your immediate supervisor for proper guidance. • While USDA is in varied phases ofreopening facilities , please continue to follow CDC- recommended personal hygiene practices such as: • Frequent hand washing with soap for at least 20 seconds • If soap and water isn't available, using alcohol-based hand sanitizer • Covering your mouth with a tissue when you sneez e or cough • Maintaining proper social distancing (a minimum of 6 feet) with any field visits you may go on or when working from your field office. • Masks will be used by all employees partaking in any in-person human interactions until 100 percent reopening is achieved. • Service centers that are open for appointments will prescreen visitors based on health concerns or recent travel , and visitors must adhere to social distancing guidelines. Visitors are also required to wear a face covering during their appointment. • Visitors should adhere to the guidelines of the USDA facility, which includes wearing a mask. * Ensuring offices are properly cleaned is essential to continued operations in this environment. • At the beginning disinfect any common services in an office following the cleaning product's directions. This includes door handles, desks, keyboards/mice, light switches, desk items (staplers, shared pens/highlighters), printer/copier buttons, and any other areas that employees regularly touch with their hands. Physical Safety Barriers Human Contact Barriers at FSA Work Sites Arrange for the Installation of human contact barriers at FSA customer service counters or workstations. Maintaining barriers: • Barriers would be cleaned like any other surface Duration of the barrier's presence: • Considering community and employee risk levels, each office would determine how long their barrier remains in place. VISITOR CONSIDERATIONS • Restrict visitors to essential, time-sensitive, scheduled visits only. • Escort visitors and limit their access to non-essential areas. • Screen visitors using USDA's visitor screening process prior to their arrival. • Visitors must adhere to the community PPE, hygiene, and social distancing guidelines. Visitors may be required to wear their own face covering and follow on-site safety procedures. 092920wsa HBOC Page 29