HomeMy WebLinkAbout090820aHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
420 McKinney Parkway
Lillington, North Carolina
Regular Meeting
September 8, 2020 9:00 am
Thi s meeting will not be open to members of the public
to attend in person h owever. listening options ar e provide o n pag e 2.
l. Call to order -Chairman Howard Penny
2. Pledge of Allegiance and Invocation -Commissioner Mark Johnson
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C. Hamett County Emergency Services, on behalf of Benhaven Emergency Services,
requests approval to purchase of a new ambulance for $232 ,000 on a 60 month term.
No additional funds are being requested .
D. Hamett County Public Library requests approval to appl y for annual state aid from
the NC Department of Cultural Resources, the State Library, for $174 ,301. The State
Library appropriates funds each year for local libraries intended to promote, aid and
equalize public library services in North Carolina. There is no match required.
E. Hamett County Health Department request approval to accept COVID-19 fund s in
the amount of $231,002 from NC DHHS Division of Public Health to carry our
s urveillance, epidemiology, laboratory capacity, infection control, mitigation,
communications and response activities.
F. Hamett County General Services requests approval to accept FAA/NCDOT Non-
Primary Entitlement grant funding in the amount of $11 ,857 for reimbursement of the
rotating beacon replacement.
G. Administration requests approval of a Resolution Of The Hamett Count y Board Of
Commissioners Declaring Personal Property As Surplu s And Authori zing The
Disposition Of Personal Property By Donation
H. Hamett County Emergency Services requests approval to utilize Compliance Engine
to track and drive fire code compliance, reduce false alarms and provide a safer
community. Compliance Engine is no cost to the County.
I. Hamett County Sheriffs Office requests approval to unfreeze two deputy positions (#
1178 & # 1179) and one Administrative Assistant position(# 1124) effective
September 1, 2020. These three positions were frozen and unfunded as part of the FY
2021 budget.
Page 1 of 3
090820 HCBOC Page 1
J. Hamett Regional Water requests award of bid to MeterSys out of Raleigh, N.C for an
advanced metering infrastructure program management contract in the amount of
$642,931. This is the primary consultant for the Hamett Regional Water Advanced
Metering Infrastructure Project.
K. Hamett Regional Water requests award of bid to Ferguson Enterprises, Inc. out of
Greenville N.C for an advanced metering infrastructure procurement and installation
contract in the amount of $13,832,304. This is the primary vendor for the Hamett
Regional Water Advanced Metering Infrastructure Project.
L. Administration requests approval of revisions to Rule 31. Appointments of the Rules
of Procedures of the Hamett County Board of Commissioners
M. Finance Officer requests approval of a Resolution Directing the Application to the
Local Government Commission for Approval of Enterprise Systems Revenue
Refunding Bonds; Requesting Local Government Commission Approval of the
County's Enterprise Systems Revenue Bonds, Series 2020 and Certain Related
Matters.
5. Appointments
6. Oath of Office for Lindsey B. Lucas, Deputy Clerk to the Board of Commissioners
7. Dunn Area Tourism Authority 2018-19 Annual Report, Sharon Stevens
8. Administration requests approval of the 2021 Budget Calendar
9. Administration requests approval of the First Modification to Purchase Money Promissory
Note between the County of Hamett and the Hamett County Properties Corporation.
IO. County Manager's Report -Paula Stewart, County Manager
COVID-19 Update
11. New Business
DSS Monthly Report -July 2020
NC Department of State Treasurer, Retirement Systems Division,
Contribution-Based Benefit Cap Report -August 2020
Sandhills Center Quarterly Fiscal Report for the period June 30, 2020.
12. Closed Session
13. Adjourn
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090820 HCBOC Page 2
CONDUCT OF THE SEPTEMBER gr<l MEETING OF THE
HARNETT COUNTY BOARD OF COMMISSIONERS
Balancing the need to continue to conduct the business of the County and the need to comply
with the Governor·s Executive Order and prudent recommendations from the CDC and the
NCDHHS , the Harnett County Board of Commissioners wi11 convene their September 8 , 2020
regular meetings under certain conditions :
I . The Hamett County Board of Commissioners and staff wi11 be stationed in the meeting
chambers to maintain the recommended social distancing of 6 feet.
2 . Only County government staff necessary to conduct the meeting or to speak on scheduled
agenda items wi11 be in attendance.
3. The September grd meeting will not be open to members of the public to attend in
person as we are observing the current provisions of any Executive Orders related to
mass gatherings and public health guidance regarding social distancing. The public will
have the opportunity to listen t0 the meeting live online 0r by calling into the meetings .
4. The meeting wi11 be streamed live on Hamett County Government's YouTube Channel
at: https://www.youtube.com/channel/UCU7mTF6HTD65x 98EhAMeMg/featured
5. If you wish to call in and listen t0 the meeting you may dia l (910)814-6959. Please
remember to mute your phone while listening so as not to disrupt others listening.
6. T here i s no public comment period scheduled for September 8, 2020. General S tatute
dictates that the Board only provide public comment once a month . There will be a
public comment period available on September 21, 2020.
7. T he meeting will be recorded and posted on the website following the meeting as usual.
You may also follow along on Twitter @ HamettCounty to get live updates during the
meeting.
The Board appre ciates the public 's patience and understanding as they seek to ensure the
continuity of county operations while demonstrating compliance with State law and prudent
public health practices in these difficult times .
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090820 HCBOC Page 3
AGENDAITEM '-/-A
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
September l, 2020
The Hamett County Board of Commissioners met in work session on Tuesday, September 1,
2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney
Parkway, Lillington , North Carolina. Due to COVID-19 this meeting was not open to members
of the public to attend in person however, citizens and staff were provided options to listen to the
meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled
agenda items were in attendance, stationed in the meeting chambers to maintain the
recommended social distancing of six feet, as the Board demonstrated compliance with State law
and prudent public health practices.
Members present:
Staff present:
Howard Penny, Jr., Chairman
Joe Miller, Vice Chairman
Mark B. Johnson, Commissioner
Barbara McKay, Commissioner
Gordon Springle, Commissioner
Paula Stewart, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Penny called the meeting to order at 9:00 am and led the Pledge of Allegiance and
Invocation.
The following agenda was before the Board:
),;,, Sheriff's Office requests approval to unfreeze and fund two deputy positions (# 1178
& # 1179) and one Administrative Assistant position (# 1124) effective September 1,
2020. Total funding for these positions is $ 108,200. These three positions were
frozen and unfunded as part of the FY 2021 budget.
),;,, Harnett Regional Water requests award of bid to Ferguson Enterprises, Inc.,
Greenville N.C., in the amount of $13,832,304 for an advanced metering
infrastructure procurement and installation contract. This is the primary vendor
for the Harnett Regional Water Advanced Metering Infrastructure Project.
),;,, Harnett County Emergency Services requests approval to utilize Compliance
Engine, at no cost to the County, to track and drive fire code compliance, reduce
false alarms and provide a safer community.
),;,, Proposed revisions to Rule 31. Appointments of the Rules of Procedures of the
Harnett County Board of Commissioners.
),;,, Possible lease for Johnston Lee Harnett Community Action at the Shawtown
Community Development Center.
September 1, 2020 Work Session Minutes
Hamett County Board of Commissioners
Pagel of 4
090820 HCBOC Page 4
)"" Coronavirus Relief Funds (CFR) Update
)"" County Manager's Report:
)"" Closed session
)"" Adjourn
September 8, 2020 Regular Meeting Agenda Review
Review applications to serve on Boards and Committees
Invitations and upcoming meetings
Harnett County Sheriff Wayne Coats requested approval to unfreeze and fund two deputy
positions(# 1178 & # 1179) and one Administrative Assistant position(# 1124) effective
September 1, 2020. He said the total salary for these positions is $ 108,200. He noted the three
positions were frozen and unfunded as part of the FY 2021 budget. Mrs. Stewart noted the total
cost for the three positions; including salaries , uniforms, equipment, vehicles, etc. would be
approximately $165 ,000 for 12 months however the Sheriff may already have vehicles and the
salaries will be pro-rated for 10 months . Commissioners will consider approval of this request
during their upcoming regular meeting. Sheriff Coats also provided a brief update on CA LEA
and noted the Sheriffs Office is getting the first car ready for the Citizens on Patrol Program.
Steve Ward, Director of Harnett Regional Water, presented for consideration the award of bid
to Ferguson Enterprises, Inc., Greenville N.C., in the amount of $13 ,832,304 for an advanced
metering infrastructure procurement and installation contract. Ferguson Enterprises, Inc. will
be the primary vendor for the Harnett Regional Water Advanced Metering Infrastructure
Project. He briefly reviewed the bid process explaining staff's recommendation to award the bid
to the second lowest bidder. Mr. Ward noted the Harnett Regional Water Advanced Metering
Infrastructure Project Ordinance, totaling $13,887 ,945 and funded with HRW Reserves, was
approved on May 18 , 2020. Mr. Ward listed numerous benefits resulting from the 2 Y2
year project and responded to questions from commissioners.
Mr. Ward also noted the upcoming request for consideration of the award of bid to MeterSys out
of Raleigh, N .C in the amount of $642 ,931 for an advanced metering infrastructure program
management contract. MeterSys will be the primary consultant for the Harnett Regional Water
Advanced Metering Infrastructure Project. Commissioners will consider approval of award of
bid for both vendors during their upcoming regular meeting.
Hamett County Emergency Services Director Larry Smith and Fire Marshal Rodney Daniels
requested approval to utilize Compliance Engine which is an internet based tool designed to help
track and drive code compliance, reduce false alarm activity, and provide a safer community.
Mr. Daniels explained that it provides a secure cloud environment in which third party
contractors that inspect, test , and maintain fire protections systems, can submit their reports via
Brycer's web portal direct to Hamett County Fire Marshal's Office, facilitating a more efficient
review, tracking, and follow-up process with occupants to correct deficiencies and maintain
systems. He said the Compliance Engine compiles an accurate aggregation of data around which
September 1, 2020 Work Session Minutes
Hamett County Board of Commissioners
Page2of4
090820 HCBOC Page 5
buildings have what types of systems, when they were last tested, and ifthere are any open
deficiencies that could jeopardize their successful deployment in the event of an incident. Staff
believes with Compliance Engine, Harnett County Fire Marshal's Office will be better equipped
to do more with less in their mission to drive 100% code compliance. Mr. Daniels said
utilization of this service would be at no cost to the County as fees are paid by 3rd party
contractors. Commissioners will consider approval of this contract during their upcoming
regular meeting.
Staff Attorney Thomas Royer reviewed proposed revisions to Rule 31. Appointments of the Rules
of Procedures of the Harnett County Board of Commissioners. Staff noted the majority of
proposed changes are to reflect current practice. The Board talked about allowing those who live
and work in Harnett County to serve on boards and committee. Discussions continued and
additional clarification was suggested. Commissioners will consider approval ofrevisions to Rule
31. Appointments during their upcoming regular meeting.
Assistant County Manager Brian Haney presented a possible lease for Johnston Lee Hamett
Community Action at the Shawtown Community Development Center. He reported that
Johnston-Lee-Harnett Community Action received CARES Act to provide child and family
counseling services and housing assistance for homeless individuals and/or families in Harnett
County and is in need of a temporary location to provide such services. Mr. Haney noted the
additional space would be for the purpose of this CARES ACT programming only. He
responded to questions and concerns from commissioners . Mr. Haney noted that the
commissioner's intent to lease County property must be noticed in the paper for 30 days prior to
approval and would come back before the Board for consideration on October 5, 2020 .
Mr. Haney provided an update on the Coronavirus Relief Funds. He also said displaced CRF
funds could be used towards effort to enhance broadband throughout the county. Mr. Haney and
Hamett County Information Technology Director Ira Hall talked about the possibility of putting
WiFi hot spots for internet access up throughout the County. Mr. Hall responded to questions
regarding the WiFi hot spot project saying it would be a rapid process to allow more access to
the internet for citizens. Mr. Hall estimates one access point could cost between $500 to $ I 000
with additional monthly internet costs. Commissioners were in favor of moving forward with
this project.
Mr. Haney also noted that the County has received requests for CRF funds from Fire and EMS
departments in the County. Mr. Smith said the County has been providing PPE to Fire and EMS
departments in the County as requested as well as submitting requests for reimbursements.
Mrs. Stewart reviewed the draft September 8, 2020 regular meeting agenda. She and Mrs.
Honeycutt recommended that the Board not fund the three unfrozen positions in the Sheriffs
Office up front at this time because the Sheriffs Office has money in their lapse salaries
from other vacant positions.
September 1, 2020 Work Session Minutes
Harnett County Board of Commissioners
Page 3 of 4
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Commissioners reviewed applicants to serve on boards and committees. Vice Chairman Miller
requested to table the application for appointment to the Nonprofit Committee to represent
District 5 until he can have a discussion.
Commissioner Springle asked the Board to consider reappointing him to serve an additional
four-year term on the CCCC Board of Trustees which would expire June 30, 2025 .
Commissioner Springle was previously appointed to serve a four-year term on the CCCC Board
of Trustees expiring June 30, 2021. Commissioners will consider approval of this reappointment
during their upcoming regular meeting.
Commissioner Springle shared information with the Board from the Mid-Carolina COG's Area
Agency on Aging Regional Aging Services Plan.
Mrs. Stewart said the September 21, 2020 regular meeting of the Hamett County Board of
Commissioner will need to be open to a limited number of the public to accommodate two
rezoning public hearings scheduled. She also noted that the Hamett County Tax Department will
reopen their office to the public for limited hours starting September 1, 2020. Last. Mrs. Stewart
said the Health Department received several awards in the Daily Record "Best Of".
Mr. Price said Harnett County General Services is interested in applying to the State's Small
Cities Community Development Block Grant Program (CDBG) for additional COVID-19 funds
that are available. He said application for the funds requires two public hearings. Mr. Price said
staff hopes to use the Mid-Carolina COG to help administer these funds. It was the consensus of
the Board that staff move forward with the application and noticing a public hearing to be held
on September 21, 2020.
Vice Chairman Miller said we have some sewer capacity issues on Hwy 87 that he would like to
discuss with the new Fort Bragg Garrison Commander. He also asked if the Board would like to
meet with a real estate developer to hear his ideas for that area.
Commissioner McKoy moved that the Board go into closed session to discuss certain economic
development matters. This motion is made pursuant to N.C. General Statute Section 143-
318.11( a)(3 ). Vice Chairman Miller seconded the motion which passed unanimously.
Commissioner Springle moved that the Board come out of closed session. Vice Chairman Miller
seconded the motion that passed unanimously.
Vice Chairman Miller moved to adjourn the meeting at 11 :33 am. Commissioner Johnson
seconded the motion which passed unanimously.
Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk
September I, 2020 Work Session Minutes
Harnett County Board of Commissioners
Page4 of 4
090820 HCBOC Page 7
AGENDA ITEM 4 -A
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
August 17, 2020
The Harnett County Board of Commissioners met in regular session on Monday, August 17,
2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney
Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members
of the public to attend in person however, citizens and staff were provided options to listen to the
meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled
agenda items were in attendance, stationed in the meeting chambers to maintain the
recommended social distancing of six feet, as the Board demonstrated compliance with State law
and prudent public health practices.
Members present:
Staff present:
Howard Penny, Jr., Chairman
Joe Miller, Vice Chairman
Mark B. Johnson, Commissioner
Barbara McKoy, Commissioner
Gordon Springle, Commissioner
Paula Stewart, County Manager
Dwight Snow, County Attorney
Allen Coats, Deputy Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Penny called the meeting to order at 6:00 pm. Vice Chairman Miller led the Pledge of
Allegiance and invocation.
Chairman Penny called for any additions or deletions to the published agenda. Commissioner
Johnson moved to approve the agenda as published. Commissioner McKoy seconded the motion
that passed unanimously.
Commissioner Springle moved to approve items on the consent agenda. Vice Chairman Miller
seconded the motion, which passed unanimously.
1. Minutes: August 11, 2020 Work Session
August 3, 2020 Regular Meeting
December 11, 2018 Work Session
November 26, 2018 Work Session
October 30, 2018 Work Session
August 28, 2018 Work Session
August 14, 2018 Work Session
August 6, 2020 Regular Meeting
July 31,208 Work Session
August 17, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 5
090820 HCBOC Page 8
Minutes: June 4, 2018 Regular Meeting
May 29, 2018 Work Session
May 21, 2018 Regular Meeting
May 15, 2018 Work Session
May 1, 2018 Work Session
April 24, 2018 Special Session
March 27, 2018 Work Session
March 13, 2018 Work Session
February 27, 2018 Planning Retreat
February 13, 2018 Work Session
January 30, 2018 Work Session
January 9, 2018 Work Session
December 12, 201 7 Work Session
November 28, 2017 Work Session
2. Budget Amendments:
4 Aging Department
Code 1105160 528010
1105160 523040
1105160 330210
5 Aging Department
Code 1105160 582000
1105160 528010
1105160 523040
1105160 539090
1103900 390990
6 Aging Department
Code 1105160 519030
1105160 519090
1105160 519030
1105160 519090
1109910 5 99000
1105160 330210
1105160 330210
7 Aging Department
Code 1105160 519090
1105160 330210
Athletic & Program
Medical Supplies
Federal
Non-Cap Asset-Small
Athletic & Program
Medical Supplies
Other Services
Fund Balance
Medical
Other
Medical
Other
Contingency
Federal
Federal
Other
Federal
1468 Capital Reserves Communications Fund
2,000 increase
18,000 increase
20,000 increase
2,500 increase
1,000 increase
450 increase
1,000 increase
4,950 increase
2,498 decrease
2,498 decrease
2,498 increase
2,498 increase
4,996 decrease
2,498 decrease
2,498 decrease
85,699 increase
85,699 increase
Code 5144591 598400 lnterfund Trans -Capital Project 875,000 increase
5143900 390990 Fund Balance Appropriated 875,000 increase
August 17, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 5
090820 HCBOC Page 9
69 General Fund
Code 1104630 583000
1103900 390990
1104630 330210
1104630 330310
Non-Cap Asset -Large Equipment
Fund Balance Appropriated
Federal
State
114,000 increase
11,400 increase
91,200 increase
11,400 increase
3. Tax rebates, refunds and releases
4. Finance Officer requested approval of the revised Erwin Elementary School Capital
Project Ordinance for $31,399,857. (Attachment 1)
5. Adoption of an order, in accordance with North Carolina G.S. 105-321 (b ), directing the
Tax Administrator to collect all real, personal, and public service companies taxes for the
2020/2021 levy year, and with the collections of all delinquent taxes .
6. Sheriffs Office requested approval of the Health Services Agreement in the amount of
$389,538 .72 with Southern Health Partners for inmate health care.
7. Harnett County General Services/Hamett Area Rural Transit System (HARTS) requested
approval of the NC Department of Transportation FY2021 5311 grant agreement in the
amount of $285,696; total County match is $42,856 . The grant provides funding for the
Administrative expenses associated with providing public transportation for the citizens
of Hamett County .
8. Administration requested approval of the Reimbursement Agreement for Corona virus
Relief Fund (CRF) between Hamett County and the Town of Erwin. This agreement
establishes requirements and mutual expectations related to the County's sub allocation
of a portion of its CRF allocation to the municipality .
9. Administration requested approval of the Reimbursement Agreement for Coronavirus
Relief Fund (CRF) between Hamett County and the Town of Coats. This agreement
establishes requirements and mutual expectations related to the County's sub allocation
of a portion of its CRF allocation to the municipality.
10 . Administration requested approval of the Reimbursement Agreement for Corona virus
Relief Fund (CRF) between Hamett County and the Town of Lillington. This agreement
establishes requirements and mutual expectations related to the County's sub allocation
of a portion of its CRF allocation to the municipality.
11. Administration requested approval of the Reimbursement Agreement for Coronavirus
Relief Fund (CRF) between Harnett County and the Town of Angier. This agreement
establishes requirements and mutual expectations related to the County's sub allocation
of a portion of its CRF allocation to the municipality.
August 17, 2020 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 3 of 5
090820 HCBOC Page 10
12. Administration requested approval of the Reimbursement Agreement for Coronavirus
Relief Fund (CRF) between Hamett County and the City of Dunn. This agreement
establishes requirements and mutual expectations related to the County's sub allocation
of a portion of its CRF allocation to the municipality.
13. Administration requested approval of the Amendment to Lease Agreement between
Hamett County and Hamett United Police Activities League for the Shawtown
Community Development Center that will allow Hamett United PAL to continue leasing
space for one $1 a year through August 30, 2021.
The Board recognized Hamett County EMS System for receiving the 2020 Mission: Lifeline -
EMS -Gold Plus -Achievement Award. Staff in attendance included Harnett County
Emergency Services Director Larry Smith, EMS Chief Alex Belonavich, EMS Compliance
Officer Pam Lowther, EMS Training Officer West Barefoot and EMS Supervisor Christina
Williams. Mr. Smith briefly reviewed what the award is about.
Chairman Penny opened the meeting for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes . Citizens were allowed to call in and provide
their public comments verbally during this period or submit their public comments in writing
prior to the meeting to be read aloud during the meeting as time allowed. No written public
comments were received and the following citizens addressed the Board via speaker phone:
Jennifer Stone of 65 Dunrovin Lane in Broadway
Sabrina Phillips of 860 Our Way Road in Linden
Rose Teniente of 179 Tilden Howington Drive in Lillington
Vice Chairman Miller moved to approve the following appointments. Commissioner Springle
seconded the motion, which passed unanimously.
Adult Care Home Advisory Committee
Annie Owens was reappointed to serve on this committee for a term of three years
expiring July 31, 2023 .
Harnett County Board of Adjustment
Willie Surles was reappointed to serve on this Board as an alternate member representing
District 1 for a term of three years expiring April 30, 2023.
David Capen was appointed to serve on this Board as an alternate member representing
District 3 for a term of three years expiring August 31, 2023 .
Mr. Smith shared plans for the upcoming public mask distribution. Harnett County Health
Director John Rouse provided a COVID-19 update for Hamett County.
August 17, 2020 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 4 of 5
090820 HCBOC Page 11
Mrs. Stewart presented the following reports:
Veteran Services Activities Swnmary-July 2020
DSS Monthly Report totals 2019-20
Interdepartmental budget amendments
There was no new business.
Vice Chainnan Miller moved that the Board go into closed session for the following purposes:
1) Consultation with the County's legal counsel in order to preserve the attorney-client
privilege concerning the handling of certain litigation including the following cases:
a. Grier vs. Gilbert, et al
Hamett County File No. 20 CVD 1351; and
b. State ofN.C. vs Godwin
Harnett County File No. 20 Cr 50098; and
2) To discuss certain personnel matters.
This motion is made pursuant to N.C. General Statute Section 143-318.l l(a)(3)&(6).
Commissioner Springle seconded the motion that passed unanimously.
Commissioner McKoy moved that the Board come out of closed session. Commissioner
Johnson seconded the motion that passed unanimously.
Vice Chairman Miller moved to adjourn the meeting at 7:04 pm. Commissioner Springle
seconded the motion that passed unanimously.
Howard Penny, Jr., Chainnan Margaret Regina Wheeler, Clerk
August 1 7, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 5
090820 HCBOC Page 12
ATTACHMENT 1
L ~~~ -~ Harnett
V~·~)l~;il CO U NT Y
L
;~· _ ........ ________________________________ _
__ ·~--'-· ./ NORTH CAROLINA www.harnett.org
ERWIN ELEMENTARY SCHOOL
CAPITAL PROJECT ORDINANCE
BE IT ORDAIN.ED by the Board of Commissioners of Hamett County, North Carolina, sitting as the
governing board for Hamett County.
Section t. This project consists of demolition work of the old Erwin Elementary School and the
construction of a new 700 student capacity Erwin Elementary School. The new Erwin
Elementary School will combine the student populations from the current Erwin Elementary
and Gentry Primary schools.
Section 2. The following expenditures are hereby appropriated for this project:
Original Amended
Ordinance Adjustment Ordinance
Admin & Professional $ 1,276,762 $ 671,095 $ 1,947,857
Construction 21,446,040 4,815,910 26,261,950
Capital Outlay 350,000 754,000 1,104,000
Contingency 4,427,198 (2,341,148) 2,086,050
Total $27,500,000 $ 3,899,857 $31,399,857
Section 3. The following revenues are hereby appropriated for this project:
Debt Proceeds
Original
Ordinance
$ 27,500,000
Adjustment
$ 3,899,857
Amended
Ordinance
$ 31,399,857
Section 4. The original project ordinance, approved on June 3, 2019 , is being revised to coincide with the
Statement of Probable Project Construction Development Cost. The Statement was updated
by the Harnett County Board of Education on May 4, 2020.
d Penny Jr., Chairm
Harnett County Board of ommissioners
090820 HCBOC Page 13
AGENDA ITEM J../ -P,
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be made to the annual
budget ordinance for the fi scal year ending June 30, 2021 .
Section 1. To amend the Health Department General Fund, the appropriations are to be changed RS follows:
EXPENDITURE
ORG OBJECT PROJECT TASK SUB-TASK JOB
1105110 502010
1105110 503030
1105110 505010
1105110 505050
1105110 506010
1105110 506020
1105110 506040
1105110 507010
1105110 507030
1105110 507050
1105110 507070
11 05 110 504010
1105110 519090
1105110 523040
1105110 526010
11 05 110 532050
11 05110 584000
REVENUE
ORG OBJECT PROJEC T TASK SUB-TASK JOB
1105 11 0 330210
EXPLANATION:
To budget COVID-19 funds from NC DI-IHS.
Dept Head (date)
Section 2. Copies of this budget amendment shall be furnished to the C lerk to the Board, an
their direction .
Prepared by
Adopted this ___ day of ________ , 20
Margaret Regina Wheeler,
Clerk to the Board
AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
SALARIES & WAGES -$151,528
4 0 1K-GENERAL $3 ,030
FICAWH $11 ,578
ST A TE RETIREMENT • $15,428
ME DICAL INSURANCE $24,020
DEN TAL INSURANCE $1 ,004
LIFE INSURANCE $21 9
UNEMPLOYMENT INSURANCE $758
WORKER'S COMPENSATION $1 ,304
EMPLOYEE CLINIC $500
OTHER POST EMPLOYMENT $333
EXPENSE ALLOWANCE $1,000
OTHER $5,000
MEDICAL SUPPLIES $1 ,000
OFFICE SUPPLIES $1,000
POSTAGE $2,500
NON-CAP ASSET -INFO $10,800
AMOUNT
DESCRIPTION OF CODE IN C REASE DECREASE
FEDERAL $231 ,002
Q ·. ~-l£-J{e,l.Jbk
County M anage r (date)
udget Officer and the Fi nance Officer for
Howard L. Penny, Jr., Chainnan
Board of Commissioners
090820 HCBOC Page 14
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Hamett. North Carolina. that the following amendment be made to the annual
budget ordinance for the fiscal year ending .June 30, 2021.
Section 1. To amend the Aging Department General Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
l 105 [60 532050 SHllP POSTAGE $300
I l05l60 523030 SHIIP PUBLJC SAFETY SUPPLIES $3 307
11 05 [60 526010 SHIIP OFFICE SUPPLIES $437
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
11 03900 390990 FUND BALANCE $4,044
EXPLANATION:
To budget carryforward for the SHIIP program. ($3391 MIPPA fonds; $653 SHIIP funds)
Section 2.
Pn:pam.l by
Adopted this ___ day of ________ • 20
Margaret Regina Wheeler ,
Clerk to the Board
L---1?:&--c •• ~
County Manager (date)
Howard L Penny, Jr., Chairman
Board of Commissioners
"'"
9., ,~, J..o
Au p.'11 1.l(llo
090820 HCBOC Page 15
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by t he Governing Boord of t he County of Harnett, North Carolina. that the following amendment be made to the annool budget ordinance for the
f iscal y ear ending June 30, 2021,
'f'ni~~t' Section l, To amend the Parks and Recreation Capital~ Fund, the appropriations ore to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
4806100 553000 GCPRK CNSTR CONSTRU CONSTR Cooital Outlov-Buildinqs $50,000
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
4803900 390985 r,;e, Pfl_\(. ltJ1e;~P ITKN",i:'J;N r ~~11"A• Q If<. Transfers lram Copilol Reserve $5 0,000
EXPLANATION:
Move funds from the Porks Capitol Reserve Fund lo add oddillonol Asphott Trail for connectivity to Government Complex. The
Porks Capital Reserve Fund supports ongoing Pork Projects through the County.
APPROVALS :
Dept Head {date Cou,;:;ty onoger !dote) 'O :i.
0 .--J \; J..o
Section 2 . Copies of thi s budget amendment shall be furnish e d to th e Clerk to the Boord. and to the Budget O tti c er and the Finance
Officer for their direction.
Adopted this ___ day of ________ , 20 __ .
Morgarel Regina Wheeler.
Cle rk to the Boord
Howard Penny, Cho~mon
Board of Commissioners
02ob 090820 HCBOC Page 16
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
SE IT ORDAINED by the Gov erning Board of the County of Harnett, North Carolina, that the following omendment be m a de to the annual budget ordinance for the
fiscal y ear ending June 30, 2021.
Section 1. To amend the Parks and Recreation Capitol Reserve Fund, the appropriations are ta be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
5056110 598400 lnterfund Transfer-Capital Project $50,000
5056110 5 44000 Con lracted Services 150.000
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE
EXPLANATION:
Move funds from the Parks Capltal Res erve Fund to odd additional Asphatt Trail for connectivity to Govern ment Comple x . The
Porks Capitol Rese rve Fund supports ongoing Park Projects throug h the County.
APPROVALS:
~-(? e ftq/z;,
Depl Head (a;(ef 1
Section 2, Copies of th is budget amendment shall be fumis
Officer for their direclion.
Ad opted this ___ day ot ________ , 20 __ .
Margaret Regina Wheeler,
Clerk fo the Board
Howard Penny, Chairman
Board of Commissioners
DECREASE
090820 HCBOC Page 17
COUNTY OF HARNETI
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by fhe Governing Board of the County of Hornell, North Carolina. thaf \he following amendment be made la 1he annual bvdgef ordinance for the fiscal
year ending June 30. 2021.
Secffon 1. To amend the General fund Hornett Regional Jetport. the appropriations are to be changed as folio-:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104650 582000 Non-Cooitol Asset -Smoll Eauioment $69 ,000
REVENUE AMOUNT
ORG OBJECT I PROJECT TASK SUB-TASK JOB I DESCRIPTION Of CODE INCREASE
1103900 390990 Fund Bolonce Annrooriated $52.772
1104650 330210 Hornet! Jet Federal $16,228
EXPLANATION:
Hamett Regional Jetport was awarded the CARES grant by the FAA/NCDOA. Partial funds were received In FY20 and a
remaining funds will be relmbuned once a final reimbursement request hos been submitted. These funds are to be utilized to
purchase Items or services at the jetport. (JE#l 184B)
APPROVALS:
4~ .2t-A,~~'4
Dept Heod (dole)
Section 2. Copies of !his budget amendment shall be furnished to
Officer for their direclion.
Adopted this ___ day of ________ . 20 _.
Morgoref Regino Wheeler.
Cler1o: to the Boord
Howard Penny . Chairman
Board of Commissioners
DECREASE
090820 HCBOC Page 18
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. thaf the following amendment be made to t he annual budget ordinance for the
f~ca l year ending June 30. 202 l.
Section l. To amend the General fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE
8909 420 544050 SOFTW A RE M AINT AND SUPPORT $1 7,000
I
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE
8903500 3504 10 SRVC C HARGES· DEPARTMENT AL $17,000
EXPLANATION:
INCREASE REVENUE LINE AND EXPENSE LINE TO COV ER NETMOTION LICENSES FROM IT FUND. THIS WILL SIMPLIFY INVOIC E
PAYMENT. EXPENSES WILL BE JOURNAL ENTRIED FROM APPROPRIOTE ORGS.
~PPROVALS :
~A 4J~ ,tj/z Q
Seclion 2 . Copies of this budget o m endmen l sholl be furnishe
Officer for their direc lion .
Ad opted this ___ day of _______ , 20 _.
Margoref Regino Wheeler,
Cle rk l o lhe Board
Howord Penny, Chairman
Board of Commissioners
DECREASE
090820 HCBOC Page 19
Boa rd Meeting
Agenda Item
AGENDA ITEM 'f:C
MEETING DA TE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Benhaven Emergency Ambulance Purchase Request
REQUESTED BY: Larry Smith, Emergency Services Director
REQUEST:
Emergency Services, on behalf of Benhaven Emergency Services, requests approval for the
purchase of a new Ambulance. This purchase is needed due to the down time of two 2009
ambulances and a recent motor vehicle accident of a newer unit. The Benhaven Board has
approved the purchase of a 2019 AEV Ford Type I ambulance. This vehicle is a demo model
which can be delivered faster than a remount which takes around 9 weeks. No additional
funds are being requested, they will be financing $232,000 on a 60 month term.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\U sers\gwhee ler\Ap pData\Local\Micros oft\ Win dows\JN etCache\C onten t. O utlook\ W 5 EN E9 SY\Benha ven Am bu I ance
Emer gen cy Purc hase.docx Page I o f l
090820 HCBOC Page 20
August 18, 2020
Mr. Larry Smith, Director
Harnett County Emergency Services
1005 Edwards Brother Dr.
Lillington, NC 27546
Dear Mr. Smith,
At the August 17, 2020 monthly meeting of the Benhaven Emergency Services, Inc. Board
of Directors, it was approved to make an emergency purchase of an ambulance. 1 presented
two options to our board being a 2019 AEV Ford Type 1 Demo ready for delivery and the
option to do a remount on a 2020 chassis with it also being a Type 1. The board selected
the demo unit because a remount is a minimum of a 9 week delivery time and they were
not comfortable with the remount option based on the price difference.
We have to make the emergency purchase due to the increased down time of our 2 -2009
units and another unit being out of service since 6/22/2020 due to a MVC. The unit being
replaced is a 2009 Chevrolet Type 3 unit with 300,000 miles. l cannot justify the repair and
maintenance cost on this unit and the added stress it places on the rest of the units. Our
fleet was sound until we lost one of the newer units to a MVC, the extreme heat and the
added miles due to a protocol change which has us transporting to Wake, Duke and UNC
on a regular basis. We have had to borrow units from Boone Trail on 4 different occasions
and our fleet repair center spent 4 weekends in a row making repairs to units just to keep
us in service.
We are not asking for any additional funding and will finance through our normal banking
and lending source of PNC. The cost of the unit will be around 232,000.00 on 60 month
terms. Due to the emergency we will seek a traditional loan versus public funds.
Benhaven Emergency Services
P. 0. Box 301 • Olivia, NC 28368
4023 NC HWY. 87 N. • Sanford, NC 27332 • Phone : 919-499-9511 • Fax: 919-498-0188
090820 HCBOC Page 21
Board Meeting
Agenda Item
AGENDA ITEM L/-D
MEETING DA TE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Application for State Aid
REQUESTED BY: Angela McCauley, Harnett County Library
REQUEST:
The Hamett County Public Library respectfully requests to apply for annual state aid from
the North Carolina Department of Cultural Resources, the State Library. The State Library
appropriates funds each year for local libraries intended to promote, aid and equalize public
library services in North Carolina. The amount estimated for this fiscal year is $174,301.
There is no match required .
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
S:\st affdoc\Angela\LibraryDirector\State Aid\2020-21 \Completed Fonns\2020 State Aid-Agend a Request Form .docx
Page I of I
090820 HCBOC Page 22
SLi c State Library
of North Carolina
To:
From:
Date:
Re:
Angela McCauley, Harnett County Public Library
Tanya Prokrym, Director of Library Development
July 20, 2020
Application for State Aid, FY2020-21
C Resea ch.
Library Support.
Talking Books.
statelibrary.ncdcr.gov
FY2020-21 application documents for State Aid are finalized and ready for your completion. The
State Aid forms and accompanying documents must be submitted on or before Friday, October 2,
2020.
A completed State Aid Application includes the submission of six (6) different documents, three (3)
supplemental reports, and completion of the Public Library Survey.
Application packet:
1. Application Signature form
2. Average Maintenance of Effort form
3 . Local Funder Maintenance of Effort form
4. Maintenance of Effort for Monetary and In-kind Contributions form
5. Assurance of Professional Salaries form
6. State Aid Checklist
Supplemental reports:
1. Financial Report ending June 30, 2020 -A separate letter with instructions for the
annual audit/financial report is forthcoming.
2. Five -year Strategic Plan
3. Board of Trustee Bylaws
The omission of any of the above documents or a late submission of Public library Survey data
may delay State Aid payments.
State Aid packet documents are available for download at
https:// state I ibrary. ncdcr .gov /Id/ state-aid#application-packet.
Roy Cooper, Governo r
Susi H. Hamil ton. Secretary
Timo\'.hy G. O wens. St a te Li brarian
Susan Forbes, Asst. State Li brarian
Physical Address
109 Eas t Jones Str"ee t
Raleigh. :\.JC 2760-l
(9i9)-814 -678C:
Mailing Address
464 0 Hail Se 1-viu:• (ent e1
Rr.le19 h ,·I C 2169 9-46()0
090820 HCBOC Page 23
Application Submission Instructions
Scanning and emailing the State Aid packet is preferred and encouraged.
Submit your documents to: sladmin@ncdcr.gov
Subject Line: State Aid
State Aid documents may be mailed if necessary. Use the US Posta l Service and mail to:
State Aid
State Library of North Carolina
4640 Mail Service Center
Raleigh, NC 27699-4600
If you scan and electronically submit your State Aid documents, do not send us the original
documents with original signatures. The scanned copy is acceptable. Please retain any documents
with original signatures.
Application Signature Form
By signing this form, the appropriate official indicates that the library is applying for State Aid and
that the library is in compliance with State Aid Eligibility Rules. The type of library and its
governance determines who is required to sign this form.
Maintenance of Effort {MOE) Forms
Maintenance of Effort identifies the level of local support provided to your l ibrary.
l. Local Funder Maintenance of Effort Form(s):
Submit one form for each funding entity. The amount of the local government
appropriation for FY2020-21 needs to be listed along with the date the budget was
adopted by the County Commissioners or City Council. Do not include State Aid or capita l
outlay in these amounts. Only monetary contributions should be listed on this form.
The certification statement on the MOE form requires the signature of the County or City
Manager, not the County or City Finance Officer.
2 . Maintenance of Effort for Monetary and In-kind Contributions Form :
Thi s form calculates total local support. In-kind contributions from local funders must be
listed on this form, if relevant. In -kind contributions are funds allocated by local
governments, on behalf of a library, within the budget of a different department of the
local government. All in-kind contributions should be pre-approved by Library
Development's State Aid Coordinator and totaled by funder and type. Contact State
Libra ry staff for examples of in-kind contributions. The total for each line should match the
total on the corresponding Local Funder's MOE form. The total of all lines should equal the
total entered in the box on the right side of the Average MOE Form. (Do not use commas
when entering numbers.)
090820 HCBOC Page 24
3. Average Maintenance of Effort Form
A three-year rolling average is used to determine your library's average MOE. Your FY2020-
21 library MOE is compared with your 3-year rolling MOE average to determine fin al state
aid payments. Only the Director's signature is required on this form .
• Enter your library's average maintenance of effort in the box on the left-hand side of
the Average MOE form . Your library's Average MOE for the last three fiscal years is :
Average MOE for the Harnett County Public Library is $1,075,685 .
• Enter the total of all FY2020-21 local appropriations for your library in the box on the
right-hand side of the form .
Assurance of Professional Salaries Paid with State Aid
If professional salaries are partially or fully paid from the Aid to Public Libraries fund, your library
must complete the Assurance of Professional Salaries form . Please fill in the library name, check
the appropriate box, then sign and date the form.
Supplemental Report: Long-Range Plan
Scan and email your Library's long-range plan . Please note that per 01 NCAC 021 .0201, a long-
range plan is a plan of at least five years.
Supplemental Report: Bylaws
Scan and email the Bylaws for your Library Board of Trustees.
If I can be of any assistance as you begin work on the State Aid Application Packet, do not he sitate
to contact me at tanya.prokrym@ncdcr.gov or 919-814-6789 or email our general administrative
ema i l at sladmin@ncdcr .gov with the subject line: State Aid .
090820 HCBOC Page 25
SL/LD
su1c State Library
of North Carolina
APPLICATION FOR STATE AID TO PUBLIC LIBRARIES -SIGNATURE FORM
State Fiscal Year 2020 -2021
(Submit one form only)
The type of library and its governance determine the signature required on this document:
County Library: Chair of County Commissioners Regional Library: Chair of Regional Board of Trustees
Municipal Library: Chair ofTown/City Council Independent County library: Chair of Board of Trustees
I, Howor:d 'Peno'(
Print Name Signature
meets the following requirements and hereby applies for funding from the Aid to Public Libraries Fund.
07 NCAC 021 .0201 QUALIFICATIONS FOR GRANT ELIGIBILITY
Libraries requesting funding from the Aid to Public Libraries Fund shall submit annually to the State Library of North Carolina an application for
State Aid and supporting documentation including financial and statistical reports as required by this Rule and shall meet the following eligibility
requirements:
(1) Be established pursuant to Article 14, Chapter 1S3A of the North Carolina General Statutes;
(2) Provide library services in compliance with applicable State and federal law to all residents of the political subdivision(s) supporting the
library. Public library services shall be provided from at least one designated facility with a cataloged collection that is open to the public a
minimum of 40 hours per week;
(3) Employ a full-time library director having or eligible for North Carolina public librarian certification. For the purpose of this Rule, "full-
time" means working a minimum of 35 hours per week;
(4) Secure operational funds from local government sources at least equal to the average amount budgeted and available for expenditure for
the previous three years. A grant to a local library system from the Aid to Public Libraries Fund shall not be terminated but shall be
reduced proportionately by the Department if the amount budgeted and available for expenditure by loca l government is be low the
average of the previous three fisca l years. State funds shall not replace local funds budgete d and available for expenditure for public
library operations;
(5) Secure aggregate operational funds from local sources that are at least equal to State aid;
(6) Expend funds as authorized in the budget adopte d by the Board of Trustees of a Regional Library, a County, or a Municipality. Any library
havi ng an unencumbered operational balance of more than 17 p erce nt of the previous year's operating receipts shall have the difference
deducted from its State allocation;
(7) Pay salaries for professional positions funded from the Aid to Public Libraries Fund at least at the minimum rate of a salary grade of GNlO,
or equivalent, as established by the Office of State Human Resources;
(8) Provide to the State Library of North Carolina an annual audit of the political subdivision(s) funding the library consistent with generally
accepted accounting principles;
(9) Submit to the State Library of North Carolina a copy of the bylaws of the libra ry system's Board(s) of Trustees;
(10) Submit a current long-range plan of service to the State Library of North Carolina. For the purpose of this Ru;e, a "long-range plan of
service" is a plan of at least five years. Upon request, the library shall submit an assess m ent of a community's library needs to the State
Library of North Carolina;
(11) Submit a copy of the agreement establishing the library system, if composed of more than one local governmental unit; and
(12) Meet the following when establishing a new library or re-establishing eligibility for the Aid to Public Libraries Fund:
(a) meet all requirements of this Rule on July 1 of the year prior to the fiscal year that the library plans to receive State aid;
(b) continue to meet all requirements of this Rule from July 1 to June 30 of that year, which shall be known as the "demonstration year";
(c) file a full application for State Aid by the June 30 d ea dline at the close of the demonstration year in order to receive State aid in the
next fisca l year.
Application Reviewed and Accepted:
Submit application to
sladmin@ncdcr.gov
Subject: State Aid
Please retain originals for your files.
Date:
Deadline for submission of
FY July 1, 2020 -June 30, 2021
State Aid application
October 2, 2020
Rev . 07/20
090820 HCBOC Page 26
A SL~1c State Library ,1 'J of North Carolina
AVERAGE MAINTENANCE OF EFFORT REPORT AND DECLARATION
State Fiscal Year 2020 -2021
(Submit one form only)
Please submit this average summary form for the library system in addition to the individual
Maintenance of Effort forms from your local funding entities. This sheet shows the library system's
average appropriation from all of its local funding sources from the last three years. Please place the
total of all Maintenance of Effort forms for FY 2020-2021 in the FY 2020-2021 box.
In order to meet Maintenance of Effort, the total appropriation for FY 2020-2021 must equal or exceed
the average figure of the last three fiscal years.
This summary form requires only the library director's signature.
The other Maintenance of Effort forms for each funding entity must be completed and signed as usual.
Harnett County Public Library
Name of Library
AVERAGE TOTAL
County and/or City Appropriations
Budgeted and Available for Expenditure
County and/or City Appropriations
Budgeted and Available for Expenditure
FY 2017-2018
FY 2018-2019
FY 2019-2020
(Excluding capital outlay and
State Aid appropriations)
s 1,075,685
FY 2020-2021
(Excluding capital outlay and
State Aid appropriations)
s 1,263,705
Signed: J.A · · / /J'YJ~~~~~--~ {LibraryDirecUJr Q~ Date: <{ / J Z.., / Z.b
Submit application to
sladmin@ncdcr.gov
Subject: State Aid
Please retain original for your files .
SL/LD
Rev . 05 /20
Deadline for submission of
FY July 1, 2020-June 30, 2021
State Aid application
October 2, 2020
090820 HCBOC Page 27
A SL~lc State Library ,1 ~ of North Carolina
L.OCAL flJf.::OER I.HUNTENA,NCE: OF EFFORT REPOR1" A.ND DECLA.RJJ::ncw
Stale Fisc al Y&ar 2 0 2.0 -%021
(Submit on e form for each city/cou nty local funder)
The Harnett County Public Library
Name of Li brary
will maintain its local governmental support in order to receive State Aid funds in accordance with North
Carolina Administrative Code, Chapter 7 , Sub chapter 21 , Section .0200.
Budgeted and Available for Expe nditure FY 2020-2021
TOTAL County or City Appropriations (Excluding capital outlay and State Aid appropriations)
Total$ 1,263,705
Date the budget was approved by the Board of Commissioners/ City Council
June 15 , 2020
Co W'.\-h., ot Ha.r n~'--'--'ctt....___ ~ Name of Co unty/ Cit y
I certify that the appropriation for FY 2020-2021 has been approved by Ha()\C:;ij Cu. BJ . of Con,>l~iC>IJc,S
Board of Comm issioners/ City Council
is support ed by officia l record s, and is avail able for ex penditure by the Library.
Signed :
County / City Manager
for: C.a u n t-...., o-F Ho. rne.it
I Co unty / City
Signed : 4f1L ~ 11{~ ........... ector---r----
Submit application to
sladmin@ncdcr.gov
Subject : St ate Aid
Plea se reta in original for your fifes.
Sl/LD
Rev.07/20
Date : i,.., I z.-Zo
Dea dline for submission of
FY July 1, 2020 -June 30, 2021
State Aid application
October 2, 2020
090820 HCBOC Page 28
SL' 4c State Library .N~ of North Carolina
MIUf~l Eti'iAIIIJCc O,f? l!IFFOR'f FOR. MONETARY AND ml-KIND CON'll'RiB\UTH'lf~S
State Fiscal Year 202 0. 2021
The Harnett County Public Library
Name of Li brary
Budgeted and Available for Expenditure FY 2020-2021 TOTAL
County or City In-kind Contributions and Appropriations
County / City In-kind Contributions Local Appropriations Total
County of Harnett $ $1263705 $1263705
$ $ sO
$ $ sO
$ $ sO
$ $ sO
$ $ sO
$ $ sO
$ $ sO
$ $ sO
$ $ $0
$ $ sO
$ $ sO
$ $ $0
Total sO $0 $1263705
The total for each line should reflect the amount declared on the Maintenance and Effort Report for each local
funder. The final total of all contributions and allocations is the number submitted on the Average Report for the
library.
Submit application to
sladmin@ncdcr .gov
Subject: State Aid
Please retain original fOI' your files .
SL/LD
Rev . 07/20
Deadline for submission of
FY July l, 2020 -June 30, 2021
State Aid application
October 2, 2020
090820 HCBOC Page 29
A SL~1c State Library ,1 'J of North Carolina
ASSURANCE OF PROFESSIONAL LIBRARIANS
WHOSE SALARIES ARE FUNDED WITH STATE AID MONEY
State Fiscal Year 2020 · 2021
(Submit one form only)
The Harnett County Public Library
Name of library
Choose one:
D Does not pay any professional salaries from State Aid funds
I./ I Does pay the following salaries in whole or in part from State Aid funds
Signed,~~ , ~raryDirector
08/12/2020
Date
The following professional librarians* (minimum annual salary $39,611 **) will be paid in full or in
part from State Aid funds:
Name: Joanna Cox
Position: Librarian-Information Systems salary: 48,062
Name: Autumn Landers
Position: Youth Services Librarian salary: 40,691
Name: Angela McCauley
Position: Library Director Salary: 77,948
Professional librarians have received a Masters Degree in library and Information Science.
•• Pay salaries for profess i onal positions funded from the Aid to Public libraries Fund at least at the minimum rate of a salary grade of
GN10 as established by the Office of State Personnel. Administrative Code, Title 7, Subchapter 21, Section .0201, Rule 7.
Submit application to
sladmin@ncdcr.gov
Subject: State Aid
Please retain original for your records.
SL/LO
Rev . 05 /20
Deadline for submission of
FY July 1, 2020 -June 30, 2021
application is
October 2, 2020
090820 HCBOC Page 30
~·~
Harnett
COUNTY
l·U0 LI ( LI IJ ~UI
HARNETT COUNTY
PUBLIC LIBRARY
MASTER PLAN
~ ,~,~:
'
2018-2023
February 27, 2018
090820 HCBOC Page 31
Acknowledgments
We offer a sincere thanks to so many community members who offered the
generosity of their time and insights in developing this plan. That long list includes
the following individuals.
County Commissioners
Abe Elmore
Barbara McKoy
Joe Miller
Vice-Chairman Howard Penny
Chairman Gordon Springle
County and Municipal Otflclols
Paula Stewart Interim County Manager
Brian Haney, Interim Assistant County Manager
Amanda Bader, County Engineer
Coley B. Price, Angier l'own Manager
Nick Holcomb, Coats Town Manager
Steven Neuschafer. Dunn City Manager
Snow Bowden. Erwin Town Manager
Joseph Jeffries, Lillington Town Manager (former County Manager)
Library Board of Trustees
Jerry Ennis, Chair
Cindy Ramsey, Vice Chair
Elaine Blackmon
Michelle Ceballos
David Hesselmeyer
Margaret House
Angela McCauley
Barbaro McKoy
Robert Pur11e
Betty Wishart
Gloria Gulledge
Ronnie Vinston
Dr. Carol Simonson
Friends of the Library
Boord of Directors
Cyndi Moss, President
Melanie Collins, Treasurer
Marcia Johnson, Secretory
Carrie Bibbens
Judie Cook
Peggy McPhoil
Angela McPhoil
Consultant
Karen Dash Consulting LLC
Library Staff Master Planning Team
Mike Williams
Amanda Davis
Jeanne Serrette
Teresa Brown
Amanda Duntz
Autumn Landers
Heather Giunta
Joanna Cox
Katie Whitehead
Kim Sirois
Laura Bright
Mary Atkinson
Paula Avery
Drew Bryant
Michelle Wester
Angela McCauley
Master Planning Advisory Committee
Cyndi Moss
Melanie Collins
Marcia Johnson
Carrie Bibbens
Angela McPhail
Peggy McPhail
Gloria Gulledge
Ronnie Vinston
Dr. Carol Simonson
Shirley White-McNeil!
Elaine Blackman
Jerry Ennis
Cindy Ramsey
Michelle Ceballos
David Hesselmeyer
Margaret House
Barbara McKoy
Betty Wishart
Billy Barfield
2
090820 HCBOC Page 32
...
c&,
Why Conduct a Master Plan / feasubHify Study?
Harnett County's population increased 14 .1 % from 201 0
to 2016 (114,678 to 130,881), makin g it one of the
fastest-growing "micropolitan" areas of the country.
As the county has grown, so has the demand for library
services . Today, residents make over a quarter of a
million visits to our libraries annuall y, checking out
338,000 items. Nearly 18,000 county residents have
enjoyed over 690 library programming events annually.
Numerous research studies show the powerful benefits
libraries provide to rural communities: for children; for
economic growth; for access to government services,
including health services; for access to technology
and the internet; for community events.
County and municipal leaders ackn owledge the
importance of library services to our growing
community. With their support, li brary leadership,
including the Board of Directors and Friends of the
Library, sought a new vision for the library system to
meet the needs of 21 st century patrons.
In doing so, our governmental leaders recognize that
much of our growth has occurred in the western third of
the county, and commissioned a feasibility study of
developing a Western Harnett library branch. Through
an LSTA grant from the State Library of North Carolina ,
this Master Plan and Feasibility Study was developed .
:·. . .·.
' .
,ii. ... .. ~"
Gro wi h 1r Ha rnett Cuu r.11
\
The purple a reas denote the 3-mile road service
areas for HCPL branches 153% county coverage) The density of new home growth si nce 2015 is
indicated by the yellow, orange, and red.
3
090820 HCBOC Page 33
How Did We Conduct the Plannfng Process?
Over the last year, we have worked with our municipal and
county leaders, patrons, staff, board, friends, and other
county residents to create a community-based plan.
In all, over 700 county residents provided their feedback to
the Master Planning process, both patrons and non-patrons .
A Commun ity -based Plan
\
What Vision and Mission Guided our Efforts?
Our strong foundational Vision and Mission statements were
enhanced to meet our community's priorities.
HCPL Vision Statement
Supporting the love of reading, the joy of lifelong learning,
and the search for information, ideas, and knowledge
HCPL Mission Statement
The library's mission is to cultivate lifelong learning,
empower individuals, and strengthen our community.
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\NHAT WE
LEARNED
Our community is passionate
about our county's storied
history and our bright future!
Over 700 people and
county leaders participated
in surveys. focus groups, and
interviews to tell us that:
• Harnett County citizens
are deeply involved in
their community,
including our libraries,
faith organizations,
community festivals, our
county's parks and
outdoor beauty,
gardening, and creative
arts
• Our people find our
libraries to be an integral
resource for education,
community, and
economic empowerme nt
• County residents feel
welcomed and valued
by our professional library
staff
In a changing world,
people find the answers
they need within our
libraries' collections.
programming, and
knowledgeable
employees
• The demand for
exemplary library services
and collections continues
to increase, especially in
the growing western part
of our county
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SUMMARY OF GOALS &
OBJECTIVES
GOAL
1
GOA L
2
Empower the Economic
Development, Student Success,
and Personal Growth of Our
Communities
A . Str eng th e n support of our
Entrepreneurs , Workforce, and Job
See ke rs
B. Partne r with local schools to
enhance young people's 2l51 century
literacy and life skills
C. Fu e l our county's passion for
Reading, Personal Growth, and
Learning
'
Create Consistently Exemplary
Patron Experiences
A . Consolidate the county's
branches into a unified library system
B. Provide more hours of library
access across the county
C. Deve lop county-wide
programming for children, teens, and
adults
D. Bring library resources to where
people are
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SU M MARY OF GOALS &
OBJECT IVES
GOAL
3
GOAL
4
Create Library Spaces that are
Welcoming to All
A. En hanc e our library grounds,
buildings, and interiors
B. G row collections of materials of
cultural relevance and significance
C . Configure spaces to provide
flexible learning environments
equipped with cutting-edge
technology
D. Develop a Western Harnett
Library Branch
Develop and Build Strategic
Collaborations to Strengthen the
Library and our Communities
A. Partner with county government
and organizations to develop a
11 0ne-Slop Shop" for patrons
B. Identify additional outreach
venues through partnerships
C. Seek collaborative opportuniti es
to showcase the best of our
community
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SUMMARY OF GOALS
& OBJECTIVES
GOAt
5
Build a Collaborative and
Supportive Work Environment
that Encourages Innovation
A. Build library staff and institutional
capacity to innovate
B. Challenge employees to respond
creatively to library opportunities and
challenges
C . Utilize rigorous analysis of user data
to provide a positive patron
experience
..... ' ... ~ . ,:. --
. .. -~ , .... ._
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GOAL 1
Empower the Economic Development, Student
Success, and Personal Growth of Our
Communities
A. Strengthen support of our Entrepreneurs, Workforce,
and Job Seekers
• Serve as a hub of information and assistance for job
seekers and local businesses
" Offer on-demand computer training and job training
assistance
• Partner with Small Business development agencies to
link companies with financial and business support
Provide flexible spaces for meetings and conferences
B. Partner with local schools to enhance young
people's 2ist century literacy and life skills
• Expand efforts to instill a love of reading and learning
from babies to teens
• Work with Teen Advisory Board to develop compelling
teen materials and programs, such as "Maker
Spaces" or Teen Game Rooms
., Partner with public, private, charter, and early college
schools and homeschoolers to: ( l) provide books to
children on regular basis; (2) offer supplementary
curricula materials; (3)offer access to library databases
through school ID; (4) offer Life Skills classes
C. Fuel our County's Passion for Reading, Personal
Growth, and Learning
• Build community around Harnett's love of books and
book-related programming
• Partner with community organizations to offer
information and classes to support personal growth
• Develop additional literacy-based and educational
programming to meet community needs
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Hamett County is growing,
and we need dynamic
entrepreneurs and skilled
work e rs. Some families lack
internet access, and our
libraries are critical resources
for connec1ing people to
today's workforce
opportunities.
Our citizens told us they look
to the library for more hands-
on computer classes and /'ob
sea rc h support. Free sma I
business coaching and
support, and flexible spaces
for sma ll m eetings, would
support our workforce. The
library may offer online links to
Small Business Administration
opportunities and loans.
We met dozens of parents
who find the library's
children 's books and
programming indispensable
to developing their child 's
love of reading. Staff
members want to create
programming to keep teens
Just as excited about the
library. Serving the needs of
the homeschool community
as well as schools can
continue to bring books and
programming to young
people through multiple
venues .
Longer term, the library will
consider a partnership with
Harne1t County Schools
utilizing NC Cardinal's Student
ID Project initiati ve which
provides K-12 students access
to electronic resources
including online research
databases, e-books, and e-
audiobooks.
Harnett's peop~e have
dynamic and varied interests
that the library and its
partners are well -positioned
to serve! Our community
seeks library classes on Health
and Wellness , Cooking,
Gardenin g, Genealogy.
Financial Planning/Money
Management and other
topics.
To fuel our community's love
of reading, the library may
consider Author Events , book-
related Movie Nights, and
additional community
reading programs.
GOAL 1
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GOAL2
Create Consistently Exemplary Patron
Experiences
A. Consolidate the county's branches into a unified
Ubrary system
., Establish Consolidation Planning Team to
develop unified policies and procedures
• In consolidated county system, increase
programming, personnel, and branch book
budgets while preserving local autonomy
B. Provide more hours of library access across the
county
• Consolidation may budget for additional
personnel to support increased hours at all
branches
C. Develop county-wide programming for children,
teens, and adults
• Under consolidated system, supplement local
programming through coordinated
Children's, Teens, and Adult programming
from main branch
D. Bring library resources to where people are
• Consider implementation of "Pop-Up"
libraries as independent locations or at
partner locations across the county
• Purchase bookmobile to provide services
across county
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Consolidate the 6 branches
into a unified Harnett
County Public Library
System. We frequently
heard that patrons expect
an outstanding and
consistent experience in
every branch of the library.
Nearly half of all
respondents ranked the
purchase of more books
and additional
programming and events
as top priorities. Many staff
and citizens wanted more
library hours.
Today, the Main library
offers many "back office"
services and systems to the
branch libraries. With
consolidation, Harn ett' s
citizens would benefit from
economies of scale that
allow for expanded
collections and staff.
Additionally, consolidating
library expertise and
resources would lead to
more effective deployment
of library staff and assets
throughout the county. At
·~""' ~.-~~ .-~-
e-_.~ .. ·a ~
i
the same time, local flavor
would be maintained as
branch libraries continue to
select collections based on
their local patrons' needs.
With increased staffing,
branch libraries would be
able to offer more hours of
service, which would
especially benefit working
families.
Children's, Teen, and Adult
Programming at the Main
Branch could be
expanded to supplement
each of the branch
libraries' programs. Main
Branch staff could rotate
among the different
libraries on a set schedule
each week.
GOAL2
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GOAL3
Create Library Spaces that are Welcoming to All
A. Enhance our library grounds, buildings, and
interiors
• Enhance or develop new library branding and logo
for all branches
• Increase street signage at branch locations
• Consider funded, pro bono, or volunteer
committee options for refreshing library branch
landscaping, grounds, or interiors
B. Grow collections of materiais of cultural relevance
and significance
• Increase collections of materials related to the
interests of 2017 Community Survey respondents
• Consider offering unconventional items for
checkout, including those related to patron interests
and educational needs, such as gardening tools
and microscopes (if liability considered)
• Grow collections in the languages of new residents
C. Configure spaces to provide flexible learning
environments equipped with cutting-edge
technology
• Replace older furniture and tables/desks with
flexible options to meet needs of varying groups
• Update all libraries to provide access to
contemporary technology and innovation
D. Develop a Western Harnett Library Branch
• Short-Term: Establish 2,000-5,000 square foot library
in rental facility near family-friendly organizations
• May supplement with 1-2 "Pop-Up" libraries in
area
• Medium/Long-Term: County may build 8,000-10,000
square foot stand-alone library or build county
government center including library branch
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.::..~,, ............... Harnett ii
C () U N_ TV
·.LIBRARY :
Establish a Western Harnett
Branch. Nearly 48,000
people in western Harnett
live without local library
service; many are over 15
miles from the nearest
branch. The success of the
Boone Trail Recreational
Library shows the demand
for and value of a western
library branch.
Nearly 16% of our survey
respondents were residents
of western or southwestern
Harnett. Most emphasized
the great need for library
services. We met one
grandmother who drove 45
minutes each way to take
her grandson to Storytime
every week.
In addition to meeting
demand, a new branch
can be a good long-term
investment for the county.
Research suggests that a
$ l investment in library
services can accrue a
$4.99 return on investment
to a community.
Recognizing the time and
expense of building a new
branch, we suggest both
short and longer-term
solutions . The need is too
great to wait.
Key to the proposed
branch's success is easy
accessibility, ideally near
other family-friendly
establishments. In the
short-term, a 2,000-5,000 sq
ft branch might be sited
.. NC87 near future YMCA
• Spout Springs Shopping
Mall near Highland
Middle School
~ Centennial Parkway near
Lexington Woods and
futu re Rainbow Rascals
Day Care
In the medium/long-term,
the county may consider
building an 8,000 -l 0,000 sq.
ft. standalone library or
developing a western
county government
services building, which
includes a library branch.
While utilizing county land is
most cost-effective, the
Ideation should be in a
high-use corridor or one
anticipating future growth.
GOAL3 14
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GOAL4
Develop and Build Strategic Collaborations to
Strengthen the Library and our Communities
A. Partner with county government and
organizations to develop a "One-Stop
Shop" for patrons
• Consider partnerships and joint
programming with county agencies and
nonprofits
• Dedicate a kiosk to information regarding
government or nonprofit services
• Host a "Government/Nonprofit Services
Day" to disseminate information about
agencies
Offer monthly free legal clinics through
local partnerships
B. Identify additional outreach venues through
partnerships
• Seek opportunities and partnerships to
enhance early childhood initiatives
• Identify partner spaces to offer
programming and outreach
C. Seek collaborative opportunities to
showcase the best of our community
• Partner with county organizations to
deliver library programming throughout
community
• Seek partnerships to display community's
artwork or other projects
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Especially in rural counties,
partnering to sha re
expertise and resources
makes the most of
precious assets. Harnett is
fortunate to host numerous
government, nonprofit,
and private organizations
which enrich the lives of
our citizens.
However, in a county so
vast, getting to various
locations involves
significant time and effort .
The library may wish to
position itself as a "One-
Stop Shop" for information
on services a v ailable to
county residents.
The library might invest
further in strategic
partnerships with county
agencies, including health,
social services, veteran
services, schools, youth
services, economic
development, etc. to
educate and support
residents .
At the same time, the
library's expertise may
enhance early childhood
efforts of various
organizations, particularly
reading and literacy. The
library may also help
parents of young children
to get linked to other
services .
Partnerships with other
agencies, such as county
parks, theaters/art spaces ,
day care/senior care
facilities, can offer
outreach and
programming outside the
library's doors .
Our citizens enjoy
celebrating their
community. The library
might showcase displays of
local artists' work, student
art work, Science Fair
winners ' projects, etc. With
some planning, the library
might host small
performance art shows.
GOAL4
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GOAL 5,
Build a Collaborative and Supportive
Work Environment that Encourages
Innovation
A. Build library staff and institutional capacity
to innovate
~ Seek out or develop cutting-edge
professional development opportunities for
employees
• Increase staff to meet county's demands
for new services and programming,
especially with Consolidation and Western
Branch
e Acquire new space to house additional
staff as needed
B. Challenge employees to respond
creatively to library opportunities and
challenges
• Tap into staff expertise to manage
development of protocols. policies, and
systems to manage new demands
C. Utilize rigorous analysis of user data to
provide a positive patron experience
• Conduct periodic public opinion research
to identify new community needs
• Continue ongoing analysis of circulation
trends to target patron preferences &
needs
e Strengthen outcomes for library users by
utilizing data and information gathered
from patron satisfaction surveys
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Our six libraries' staff are
the core streng th of our
library system. Many
people spoke warmly of
the HCPL employees,
praising them for their
knowledge and
professionalism .
The challenges of evolving
service demands, as well
as potential Consolidation
and the development of a
Western Harnett branch,
will re ly heavily on staff
expertise.
To support staff, HCPL may
seek out or create
Innovative professional
development that equips
employees with the
technical skills and
knowledge to navigate
these challenges .
Additionally, the library
may budget for additional
staff to support demands
for more hours of service
and increased "back
office" support.
Just as the Stoff Master
Planning T earn provided
critical insights to the
development of this plan,
employees pos sess a
wealth of knowledge thai
can support these
transitions.
Harnett County Library
already collects and
analyzes significant patron
data. The library may wish
to continue collecting user
preference and
satisfaction data in the
form of surveys, focus
groups. or interviews on an
annual or biennial basis in
order to stay informed of
changing demand.
GOALS
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KEY PERFOR M ANCE
MEAS URES
As a st ate-funded library, the Harnett County Publi c
Library system already collects significant data w h ich can
be u t ilized to measure implementation effectiven ess.
At a baseline , we would recommend review of th e
foll owing performance metrics.
Performance Metrics
(by library branch)
Circulation
• By New Patrons and Active
Borrowers
• Holds sent/received Intra-
Harnett and through Cardinal
• Items Added/Deleted
Programming Attendance
• Children's Programs
• Children's Attendance
" Young Adult Programs
., Young Adult Attendance
" Adult Programs
., Adult Attendance
" Meeting Room Programs
" Meeting Room Attendance
., Programs by Branch
C> Attendance by Branch
Staff Productivity
., Door Count
" Hou rs Open
" Reference Questions
Answered
., Tech/Computer Questions
., Job/Career Questions
Patron Satisfaction
• Patron Satisfaction Surveys
• Patron Evaluation of New
Programs
• Staff Sa tisfaction
• # New Patrons
Outreach {OR)
• Children's Programs
• Children 's Attendance
• Adult Programs
• Adult Attendance
• # New Partnerships
Technology Utilization
0 PC Reservation Sessions
" Envisionware Print jobs
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KE Y IM PLE M ENTA TI ON
MILESTONES
To begin implementation of key recommendations, we recommend
the following high-level milestones/metrics based on the Master Plan
Approval date, with timing to be adjusted as count y priorities, library
staffing, and budgeting allow.
Key Implementation Recommendations
Consolidation
• Finalization of Financial Step-Down (75-50-25)
• Fina l proposed budget and staffing plans
• Agreement among Municipal and County
Officials
• County Commissioner Approval
.. Hiring of new staff as needed
0 Transition of branch employees to county
0 Establish Staff teams to develop uniform Policies &
Procedures
• Development of Library Programming expansion
p lans/schedule
• Consider refreshing HCPL "brand"
• Fu ll Implementation of Consolidation
Westem Harnett Bra nch .. County Commissioner Approval of Western
Harnett budget
• Establish Staff Team/Board to support expan sio n
• Development of proposed budget & staffing plan
., Site selection/negotiation for short-term rental
location
0 Selection of retrofit vendors/contractors
C Retrofit space as needed for library use, including
technology .. Consider Long-Term configuration (Stand-alone
library or part of government complex)
0 Consider Site Selection for proposed
configuration
0 Develop Request for Proposal & se lect Architect
• Finalize configuration and site selection
0 Develop Request for Proposal for Bids
e Selection of construction Vendors
• Building of c onfiguration
Proposed
Date
Month 3
Month 4
Month 6
Month 6
Month 9
Month 9
Month 10
Month 11
Month 12
Month 12
Month 3
Month 3
Month 4
Month 6
Month 6
Month 9
Month 12
Month 15
Month 18
Month 24
Month 26
Month 30
Month 36
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KEY IMPLEMENTATION
MILESTONES
To begin implementation of key recommendations, we
recommend the following high-level milestones based on the
Master Plan Approval date, with timing to be adjusted as county
priorities, library staffing, and budgeting allow.
Key Implementation Recommendati.ons
Strategic Partnerships
e Establish Staff Strategic Partnership Committee
" Develop list of potential governmental, nonprofit,
faith, business, etc. partners and/or venues
through which to expand library programming
and outreach
.. Identify locations in library to promote "One-Stop
Shop" for information about county services
~ Develop list of benefits to partnering with library,
perhaps brief brochure
" Contact organizations to discuss potential
partnerships
" Meet with local organizations to promote
partnerships with library
" Continue to work with partners to expand
programming opportunities
Buiild Staff and Institutional Capacity
" Provide ongoing updates to staff re status of
implementation, especially of potential
Consolidation & Western Branch
" Establish Staff Development Committee
" Canvass staff and managers about training and
development needs
e Work with State Library or other libraries to identify
training resources
" As needed, increase budgets for training
" As needed, increase budgets for staffing & space
" Provide training to staff
" Locate/negotiate space for additional staff
0 Hire new staff as needed to support transitions
" Canvass staff and managers re ongoing support
Proposed
Date
Month 1
Month 2
Month 3
Month 4
Month 6
Month 6
ongoing
Month 1
Month 2
Month 3
Month 6
Month 6
Month 6
Month 9
Month 9
Month l 0
ongoing
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ADDITIONAL
RESOURCES
Research reviewed in the course of this Master Plan includes the
following:
• US Census Data, US Census Quickfacts
• Harnett County GIS (https://gis.harnett.org)
• Pearl C. Akanwa, "Public Library Services to Children in Rural
Areas," Library Philosophy and Practice. 2013
• Paul T Jaeger and Kenneth R Fleischmann. "Public Libraries,
Values. Trust. and E-Government," Information Technology and
Libraries, 2007
• Brian Real, Ph.D., and R. Norman Rose, "Rural Libraries in the
Untied States," American Library Association, 2017
• Nicolle Steffen et al, "Public Libraries -A Wise Investment,"
Library Research Service, 2009
Background information regarding the community stakeholder
research is also available upon request.
Please note: Illustrations on pages 6-7 are courtesy of Creative Commons. 22
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THE BYLA.WS
OF
HARNETI COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
Post Office Box 1149
Lillington, North Carolina 27546
Revised Bylaws (2019)
ARTICLE I
NAME
The name of this organization shall be The Harnett County Public Library Board of Trustees. It is
hereinafter referred to as the "Board of Trustees".
ARTICLE 11
OBJECTIVES
The Objectives of the Board of Trustees shall be :
To promote library service in general and to assist in the development of the Harnett County
Library System and library service throughout Harnett County .
To provide library trustees the opportunity of working together on all problems important to the
Harnett County Library System .
To stimulate the interest of trustees in becoming better informed about their duties and
responsibilities, and in becoming more effective policymakers for both North Carolina libraries
and the Hamett County Library System .
To cooperate with and support the programs of the Harnett County Library System, the North
Carolina Library Association, and the North Carolina State Library and to help unify library action
at all levels in North Carolina .
To provide an effective means of influencing local support for passage of adequate library
legislation. To promote complete use of the library facilities and resources .
ARTICLE Ill
MEMBERSHIP, TERMS, VACANCIES
Sec. 1 . The Board of Trustees shall be made of eleven interested and concerned citizens.
Municipalities which have entered into Library Contracts with the Harnett County Library
shall each be represented by one person. The Anderson Creek Primary School and the
Boone Trail Community Center and Library shall each be represented by one person.
The five remaining members shall be at-large seats representing each of the Harnett
County's five voting districts and as many ex-officio Harnett County Board of
Commissioners (hereinafter referred to as the "Commissioners") seats as deemed
appropriate by the Commissioners.
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Sec.2. Procedures for filling vacancies for appointed positions.
1. Positions available
A A list of available positions stating terms of office, requirements for office, and
duties of positions will be published in the newspapers of Harnett County thirty
(30) days prior to the month of appointments being made. This procedure will be
carried out by the Clerk to the Board of County Commissioners.
B. Thirty (30) days prior to the terms expiring, the Clerk to the Board of
Commissioners will mail a notice to each person who is eligible for reappointment
requesting information on his or her interest in continuing to serve. If a resume is
not on file, one will be requested at this time . If an individual is not eligible for
reappointment, he or she will be notified and given reason for being ineligible.
C. If, because of policy or otherwise, an individual is unable to be reappointed, he or
she will be sent a letter of appreciation by the Chairman of the Board of
Commissioners at the expiration of his or her term thanking him or her for the
past services rendered .
2. Selection Process
A. Six (6) days prior to the date a vacancy occurs, all resumes of applicants for a
particular position will be given to the County Manager. The County Manager witl
check each for eligibility.
B. A list of all names submitted will be sent to all Commissioners with those who are
ineligible noted and the reasons for ineligibility given.
C. The Clerk to the Board shall be given a copy of the information to be placed on the
agenda as the "Appointments" for action at the next meeting of the Commissioners.
3. Notification of Appointment
A. The County Manager shall prepare a letter of notification to the appointee. This letter
will include a congratulation statement, the time, date and place of the first meeting
he or she is to be sworn in, if this is required.
B. The County Manager shall require the appointee to certify that he or she has read
and understands Rule 30 . Appointments section of "Rules of Procedure for the
Board of County Commissioners of Harnett County, North Carolina". This section
states policy and procedures for appointments to any County board, commission,
committee, or authority. The County Manager shall mail a self-addressed, stamped
envelope for the convenience of the appointee in returning the signed affirmation of
understanding .
4. Resumes
All resumes received shall be retained for at least two (2) years . Resumes shall be kept
on file for all active appointees.
5. Municipal Representative
Each municipality shall submit names of candidates for municipality seats .
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6. Appointment
All Board of Trustee members shall be appointed by the Commissioners .
Sec.3. Members of the Board of Trustees shall serve three-year terms . Each term shall begin
January 1 following appointment by the Commissioners .
Sec.4. A person appointed to fill a vacancy on the Board of Trustees shall serve until the end of
the original term.
Sec.5. Members of the Board of Trustees may serve two consecutive three-year terms .
Members shall not be permitted to serve more than tvvo consecutive f utl terms without an
intervening period of one year between appointments.
Sec. 6. If a member of the Board of Trustees is absent for more than 25% of the Board of
Trustees meetings in any calendar year which he or she is required to attend pursuant to
his or her appointment is subject to removal from membership at the sole discretion of
the Commissioners. A calendar year is to be defined as a 12-month period beginning on
the date of appointment.
ARTICLE IV
OFFICERS
Sec. 1. The officers of the Board of Trustees shall be: (1} Chairman, (2) Chairman-Efect (who
serves as Vice-Chairman), (3) Secretary .
Sec . 2. The Chairman and Chairman-Elect shall be elected at the fall regular quarterly meeting
and shall serve a one-year term or until their successors are elected and have assumed
their duties. The Hamett County Library Director (hereinafter referred to as the "Library
Director'') shall serve as secretary to the Board of Trustees.
ARTICLE V
AFF!LIA TION
The Officers of the Board of Trustees shall work closely with the Library Director; the North
Carolina Association of Library Directors, the Public Library Consultants, Division of the State
Library of North Carolina; the Chairman, Public Libraries Section, North Carolina library
Association; and with the Institute of Government in Chapel Hill. The Harnett County Library
shall cooperate with all other libraries in the area .
ARTICLE VI
MEETINGS
Sec .1. The Board of Trustees shatl meet at least quarterly at such place as shall be designated
in the notice of meeting.
Sec. 2 Special meetings may be called at the discretion of the Chairman and/ or the Library
Director.
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Sec. 3. Any member may request the Chairman to place an item on the agenda . If the Chairman
should decline to place a requested item on the agenda, a member may have such item
placed on the agenda by submitting it in writing to the Chairman with supporting
signatures of three members .
Sec.4. A quorum for the transaction of the business of the Board of Trustees shall consist of a
majority of all active members. An affirmative vote of the majority of the members
present at a meeting of the Board of Trustees shall be required to constitute official
action of the Board of Trustees .
Sec.5 . All meetings shall be properly noticed pursuant to the Open Meetings laws of the State of
North Carolina . Notice of the time, place, and agenda items to be considered at each
meeting shall be given in writing to all members at least seven (7) days prior to each
meeting. Any matters not appearing on the agenda may be considered upon a favorable
vote of a majority of the members present to do so. Notice of special meetings and
intended agenda items shall be given to all members in writing or by phone at least three
(3) days in advance of any special meeting .
Sec. 6 . All meetings, both regular and special, may be cancelled by giving reasonable notice to
each member of the Board of Trustees and by posting a Notice of Cancellation at the
place of the meeting.
Sec. 7 . Members of the Board of Trustees are expected to attend all meetings in person,
however, under exceptional circumstances and upon approval by the Library Director, a
member, with the exception of the Chairman or Chairman-Elect in the absence of the
Chairman, may participate in any meeting of the Board of Trustees or its committees by
means of a telephone conference or similar communications medium. Participation by
such means shall constitute presence in person at a meeting . No member may
participate by means of telephone conference or similar communications for more than
one meeting per calendar year.
Sec. 8 . The deliberations of all meetings of the Board of Trustees and its various sub-
committees shall be governed by Robert's Rules of Order , Newly Revised .
ARTICLE VII
VOTING
Sec. 1. Each member of the Board of Trustees , includi ng the Chairman, shall be entitled to one
vote.
Sec . 2. No member of the Board of Trustees shall vote by proxy.
Sec. 3 . Members of the Board of Trustees may register their abstentions on any vote which shall
be reflected in the minutes, and members are encourage to abstain on matters which
would pose for them any conflict of interest.
Sec . 4 . All f inal actions, positions, or policy recommendations shall require the favorable vote of
a majority of those members of the Board of Trustees present at a duly called meeting .
4
090820 HCBOC Page 56
ARTICLE VIII
ELECTIONS
Sec.1. The Chairman shall appoint a Nominating Committee of three persons . The Nominating
Committee shall secure a nominee for each office to be filled , secure the consent of the
nominee in advance , and report its nomination at the fall meeting .
Sec .2 . A nominee shall be elected by a majority of those members present at a regular meeting .
ARTICLE IX
DUTIES OF OFFICERS
Sec .1. The Chairman shall appoint such committees (and shall define their duties) as may be
necessary to carry on the work of the Harnett County Public Library .
Sec.2 . New committees may be created and old committees discontinued by the Chairman
provided such action is not contrary to the wishes of the membership of the Board of
Trustees as expressed at the most recent meeting of the Board of Trustees .
Sec.3. The Chairman-Elect (Vice-Chair) shall be elected to the office, and shall assume the
responsibilities and perform the duties of the Chairman in the event of absence, death,
disability or resignation of the Chairman . He/she shall serve as Chairman during one
year following his/her term as Chair-Elect.
Sec.4. The Secretary shall perform all duties normally expected for such office.
Sec .5 . The Executive Committee shall recommend to the Commissioners names to fill any
vacancy on the Board of Trustees. Such appointments shall remain in force until the term
expires .
Sec.6 . The Library Director shall attend all Board of Trustees meetings except those at which
hisfher appointment or salary is to be discussed or decided.
Sec.7 . The Library Director shall function as a member of the executive committee but does not
have voting privileges .
Sec .8 . The Library Director will be responsible for the general care of the building and
equipment, for the employment and direction of the staff, for the efficiency of the public
services of the library, for the management of the library under the financial conditions
set forth in the annual budget and for the recorded minutes of the Board of Trustees .
Sec.9. The Library Director will submit an annual report, either verbally or in writing. to the
Commissioners.
ARTICLE X
AMENDMENTS
Any of these Bylaws may be altered, amended or repealed at any meeting of the Board
of Trustees by a two-thirds vote of all voting members in office , provided that written or published
5
090820 HCBOC Page 57
notice of the time and place of the meeting and the proposed changes have been given to the
members at least (30} days prior to the meeting. These bylaws may also be altered. amended,
or repeated by a majority vote of the Commissioners, provided that at least thirty (30) days
written or published notice, including the proposed changes, is given to the Board of Trustees of
the intention to alter, amend, or repeal the by-laws. AU altered, amended, or repealed by-laws
are subject to final approval by the Commissioners .
ARTICLE XI
RATIFICATION PROVISIONS
These bylaws were revised and readopted by a majority of the members of the Board of
Trustees this 23ro day of January, 2019, meeting in Harnett County, North Carolina, and will
become effective on the date approved by the Harnett County Board of Commissioners.
Harnett County Library Board of Trustees
l j ' rL . ., :1 ~
'" ~/[I( (l ~, · ~ {
7 ferf:, Date:
,Chairman
6
d-t<l-19
090820 HCBOC Page 58
----------JsTATE LIBRARY _________ __,
/. ' of NORTH CAROLINA
State Aid Checklist
Please email this checklist with your other State Aid documents with the boxes
checked to show that your application for State Aid is complete.
Name of library:
The foHowing must be completed and submitted to complete the State Aid application:
0 Public library Survey (Submitted through nc.countingopinions.com) q}Jft J ]q
GJ' Application for State Aid to Public Libraries
W Average Maintenance of Effort Form with total MOE amount
G:a" Maintenance of Effort and Declaration Form(s) from all local funders
~ Maintenance of Effort Worksheet
0' Assurance of Professional Salaries Funded with State Aid
~ Current Long-Range Plan
~ Bylaws for Library Board(s} of Trustees
q}hecklist
SL/LD
Rev. 06/19
Submit application to sladmin@ncdlcr.gov
Subject: State Aid
Deadline for Submission:
September 13, 2019
090820 HCBOC Page 59
A. SL~lc State Library ,1 'I of North Carolina
State Aid Checklist
Please email this checklist with your other State Aid documents with the boxes
checked to show that your application for State Aid is complete.
Name of Library: Harnett County Public Library
The following must be completed and submitted to complete the State Aid application:
D Public Library Survey (Submitted by deadline through nc.countingopinions.com)
D Application for State Aid to Public Libraries
D Average Maintenance of Effort Form with total MOE amount
D Maintenance of Effort and Declaration Form(s) from all local funders
D Maintenance of Effort Worksheet
D Assurance of Professional Salaries Funded with State Aid
D Current Long-Range Plan
D Bylaws for Library Board(s) of Trustees
D Checklist
SL/LD
Re v. 05/20
Submit application to sladmin@ncdcr.gov
Subject: State Aid
Deadline for Submission:
October 2, 2020
090820 HCBOC Page 60
Board Meeting
Agenda Item
AGENDA ITEM~
MEETING DA TE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: COVID-19 ELC Enhancing Detection Activities Fu, DHHS
REQUESTED BY: John Rouse, Health Director {
REQUEST:
The Harnett County Health Department requests approval to accept COVID 19 funds in the
amount of $231,002. These funds have been allocated from NC DHHS Division of Public
Health to carry out surveillance, epidemiolgy, laboratory capacity, infection control,
mitigation, communications and response activities.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
S:\admin\Files hare\1-Excel\BOH PAT FEE IN C-NEW FEES-BOC Requests\BOC Forms\agendaform2020.docx
Page I of I
090820 HCBOC Page 61
COUNTY Of' HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of llarnen. North Carolina, that the following amendment be mar.le lo the annual
budget ordinance for the fiscal year ending June JO, 2021.
~rlion I. To 1rntnd thr Hullh Deparlrn tot General Fund, tht appropriations art to bt ch anged as folio.,.,:
EXPENDITURE AMOl;NT
ORG OBJE Cf PROJECT TASK SUB-TASK JOB DES CRIPTION OF CODE INCREASE DECREASE
11 051 10 5020 10 SALARIES & WAGES,-$151,528
11 051 10 503030 401 K -GENERAL $3 0 30
1105110 505010 FICA WH $11 .578
I 105110 505050 STATE RET IREMENT-$15 .428
I 105110 506010 MEDICAL INSURANCE $24,020
1105110 506020 DENTAL INS URANCE Sl ,004
I !OSI 10 506040 LIFE INSURANCE $219
I 105110 507010 UNEMPLOYMENT INSURANCE $758
l 1051 JO 507030 .. WORKER'S COMPENSATION $1 .304
I 1051 JO 507050 _._ EMPLOYEE CLINIC $500
1 1051 JO 507070 f)I ..., OTHER POST EMPLOYMENT $333
l 1051 10 504010 , .......... EXPENSE ALLOWANC E $1,000
l 105110 5!9090 _t OTHER $5,000
1105ll0 523040 .Al " MEDICAL SUPPLIES $1 .000
1105110 526010 rt('.\: -OFFICE SUPPLIES $1.000
1105 1 10 532050 ""/ POSTAGE $2.500
I 1051 JO 584000 NON-CAP ASSET -INFO $10.800
REVENUE AMOUNT
ORG O BJECT PROJECT TASK SUB-TASK JOB DE SC RIPTIO N OF CODE IN CREASE DECREASE
I 105 1 JO 330210 FEDERAL $231.002
EXPLANATION:
To bYdgtt COVID-19 funds fr om NC OIUIS.
Dept Head (date) Finance Officer (date) County Manager (date)
Section 2 Copies of th ts budget amtndment shall be furn ished to the Clerk to the Board. and 10 the Budget Officer and the Finance Otlker fo r
the,r d11ec1ion
Adopttd this ___ d•y of ________ , 2U
Margaret Regina Wheeler,
C ltrk to the Board
Howard L Penny. Jr., Chainnan
Board of Comm,ss,oncrs
090820 HCBOC Page 62
Board Meeting
Agenda Item
AGENDA ITEM '-/-,=
MEETING DATE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett Regional Jetport -Approval for Non-Primary Entitlement (NPE)
Funding (36237.25.18.2) for Reimbursement of Rotating Beacon Replacement
REQUESTED BY: Barry A. Blevins, General Services/Airport, Director
REQUEST:
General Services Director requests the Board of Commissioners consider and approve
accepting FAA/NCDOT Non-Primary Entitlement grant funding in the amount of $11,857.
Total project amount is $13,175. The airport's rotating beacon/obstacle lights were replaced
with FY20 and FY21 O&M funds. The entire project amount expended was $13 ,180 -FY
amount totaled $11,820 and FY21 amount totaled $1 ,360. Match was included in the entire
project cost; we will request $11,857(90%) of Federal Share. No additional match is
required.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C :\U sers\gwheeler\AppData\Local\Microsoft\ Windows\lNetCache\Co ntent. Outlook\ W 5 ENE9SY\20. 09. 08 -Rotating
Beacon Agenda Request.docx Page I of 2
090820 HCBOC Page 63
GRANT AGREEMENT
STATE AID TO AIRPORTS BLOCK GRANT
BETWEEN
AIRPORT: HARNETT REGIONAL
THEN. C. DEPARTMENT OF TRANSPORTATION,
AN AGENCY OF THE STATE OF NORTH CAROLINA
AND
COUNTY OF HARNETT
PROJECT NO: 36237.25.18.2
This Agreement is hereby made and entered into by and between the NORTH CAROLINA DEPARTMENT OF
TRANSPORTATION (hereinafter referred to as "Department") and COUNTY OF HARNETT, the public agency owning
the HARNETI REGIONAL JETPORT (hereinafter referred to as "Sponsor'').
This agreement shall be effective on and shall tenninate on
JUNE 11 2021 with the option to extend, if mutually agreed upon, through a written modification . Pre-award costs included
on the Code and Categoiy of Expenditure Section of the AV-501/AV-504 of the project's Request for Aid (RF A) Application
are authorized .
WITNESSETH
WHEREAS , the Department has received the approval of the Federal Aviation Administration to administer certain
Airport hnprovement Program Funds in North Carolina under the provisions of the FAA Modernization and Reform Act of
2012;
WHEREAS, the Department has approved a grant of funds to the Sponsor under the State Block Grant Program
Non-Primary Entitlement funds.
WHEREAS, the Sponsor has made a formal application dated JUNE 4, 2020 to the Department for
Non-Primary Entitlement funds for the HARNETI REGIONAL JETPORT; and
WHEREAS, a grant in the amount of$Il,857 as allocated on the attached cover letter or any subsequent cover letters (if
applicable), not to exceed 90 percent of the federal share of the final, eligible project costs of$13,I75 has been approved
subject to the conditions and limitations herein; and
WHEREAS, the Non-Primary Entitlement funds will be used for the following approved project:
REPLACE ROTATING BEACON
DOA FORM REVISED 12/2018 Page I of 12
090820 HCBOC Page 64
NOW THEREFORE, the Sponsor and the Division of Aviation ("Division") do mutually hereby agree as follows:
l) Work performed under this Agreement shall conform to the approved project description. Any amendments to or
modification of the scope and terms of this Agreement shall be in the form of a modified grant mutually executed by the
Sponsor and the Division, except that an extension of time and/or a reallocation of funds within the approved budget may be
granted by the Division by written notice to the Sponsor. Any changes to the scope, amount, or fees with this grant
agreement without first consulting yow-Airport Project Manager could be found ineligible.
2) The Sponsor certifies that it has adhered to all applicable laws, regulations, and procedures in the application for and
Sponsor's approval of the Agreement.
3) The Sponsor agrees to comply with the "Sponsor's Assurances" contained as a part of this Agreement. The Sponsor
shall be liable to the Department for the return of all grant monies received in the event of a material breach of the Sponsor's
Assurances or this Agreement.
4) The Sponsor agrees to adhere to the standards and procedures contained in the Norlh Carolina Airports Program
Guidance Handbook and the Federal Assurances and Certifications.
DOA FORM REVISED 12/2018 Page 2 of 12
090820 HCBOC Page 65
APPENDIX A6.4.1
TITLE VI CLAUSES FOR COMPLIANCE WITH NONDISCRIMINATION REQUIREMENTS
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred
to as the "contractor") agrees as follows:
I. Compliance with Regulations: The contractor (hereinafter includes consultants) wilJ comply with the Title VI List
of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein
incorporated by reference and made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate
on the grounds of race, color, or national origin in the selection and retention of subcontractors, including
procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the
discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the
contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either
by competitive bidding, or negotiation made by the contractor for work to be perfonned under a subcontract, including
procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the
contractor of the contractor's obligations under this contract and the Nondiscrimination Acts and Authorities on the
grounds of race, color, or national origin.
4. Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources
of information, and its facilities as may be determined by the sponsor or the Federal Aviation Administration to be
pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any
infonnation required of a contractor is in the exclusive possession of another who fails or refuses to furnish the
information, the Contractor will so certify to the sponsor or the Federal Aviation Administration, as appropriate, and
will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non discrimination provisions
of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may
determine to be appropriate, including, but not limited to:
a. Withholding payments to the contractor under the contract until the contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every
subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations
and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement
as the Recipient or the FAA may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a
subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any
litigation to protect the interests of the Recipient. In addition, the Contractor may request the United States to enter
into the litigation to protect the interests of the United States.
DOA FORM REVISED 12/2018 Page 3 of 12
090820 HCBOC Page 66
APPENDIX A6.4.2
TITLE VI CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property, structures, or improvements
thereon, or granting interest therein from the United States pursuant to the provisions of the Airport Improvement Program
grant assurances.
NOW, THEREFORE, the Federal Aviation Administration as authorized by law and upon the condition that the North Carolina
Department of Transportation (NCDOT) will accept title to the lands and maintain the project constructed thereon in accordance
with the North Carolina General Assembly, for the (Airport Improvement Program or other program for which land is
transferred), and the policies and procedures prescribed by the Federal Aviation Administration of the U .S. Department of
Transportation in accordance and in compliance with all requirements imposed by Title 49, Code of Federal Regulations, U .S.
Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs
of the U.S Department of Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252; 42 U.S.C. § 2000d to 2000d-4), does hereby remise, release, quitclaim and convey unto the NCDOTall the
right, title and interest of the U .S. Department of Transportation/Federal Aviation Administration in and to said lands described
in (Exhibit A attached hereto or other exhibit describing the transferred property) and made a part hereof.
(HABENDUM CLAUSE)
TO HA VE AND TO HOLD said lands and interests therein unto the Norlh Carolina Department of Transportation (NCDOT)
and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as
follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which
Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and will
be binding on the NCDOT, its successors and assigns .
The NCDOT, in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a
covenant nmning with the land for itself, its successors and assigns, that (1) no person will on the grounds of race, color, or
national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with
regard to any facility located wholly or in part on, over, or under such lands hereby conveyed [,) [and]* (2) that the NCDOT
will use the lands and interests in lands and interests in lands so conveyed, in compliance with all requirements imposed by or
pursuant to Title 49, Code of Federal Regulations, U.S . Department of Transportation, Subtitle A, Office of the Secretaty, Part
21, Nondiscrimination in Federally-assisted programs of the U .S . Department of Transportation, Effectuation of Title VI of the
Civil Rights Act of 1964, and as said Regulations and Acts may be amended[, and (3) that in the event of breach of any of the
above-mentioned nondiscrimination conditions, the Department will have a right to enter or re-enter said lands and facilities
on said land , and that above described land and facilities will thereon revert to and vest in and become the absolute property of
the U.S. Department of Transportation and its assigns as such interest existed prior to this instruction].*
(*Reverter clause and related language to be used only when it is detennined that such a clause is necessary in order to make
clear the purpose of Title VI.)
DOA FORM REVISED 12 /2018 Page 4 of 12
090820 HCBOC Page 67
APPENDIX A6.4.3
TITLE VI CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE
ACTIVITY, FACILITY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, pennits, or similar instruments entered into by the North
Carolina Depmtment of Transportation (NCDOT) pursuant to the provisions of the Airport Improvement Program grant
assurances:
A. The (grantee, lessee, pennittee, etc. as appropriate) for himself/herself, his/her heirs, personal representatives,
successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree [in the case
of deeds and leases add "as a covenant running with the land"] that:
In the event facilities are constructed, maintained, or otherwise operated on the property described in this (deed,
license, lease, permit, etc.) for a purpose for which a Federal Aviation Administration activity, facility, or program is
extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, Jessee,
pennittee, etc.) will maintain and operate such facilities and services in compliance with all requirements imposed by
the Nondiscrimination Acts and Regulations listed in the Pertinent List of Nondiscrimination Authorities (as may be
amended) such that no person on the grounds of race, color, or national origin, will be excluded from participation in,
denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities.
B. With respect to licenses , leases, pennits, etc., in the event ofbreach of any of the above Nondiscrimination covenants,
the NCDOT will have the right to terminate the (lease, license, pennit, etc.) and to enter, re-enter, and repossess said
lands and facilities thereon, and hold the same as if the (lease, license, permit, etc.) had never been made or issued.•
C. With respect to a deed, in the event of breach of any of the above Nondiscrimination covenants, the NCDOTwill have
the right to enter or re-enter the lands and facilities thereon, and the above described lands and facilities will there
upon revert to and vest in and become the absolute property of the NCDOTand its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the
purpose of Title VI.)
DOA FORM REVISED 12/2018 Page 5 of 12
090820 HCBOC Page 68
APPENDIX A6.4.4
TITLE VI CLAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERTY ACQUIRED UNDER THE
ACTIVITY, FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements entered into by the North
Carolina Deparlment of Transporlation (NCDOT) pursuant to the provisions of the Airport Improvement Program grant
assurances.
A. The (grantee, licensee, pennittee, etc ., as appropriate) for himself/herself, his/her heirs, personal representatives,
successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case
of deeds and leases add, "as a covenant running with the land") that (1) no person on the ground of race, color, or
national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to
discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such
land, and the furnishing of services thereon, no person on the ground of race, color, or national origin, will be excluded
from participation in, denied the benefits of, or otherwise be subjected to discrimination , (3) that the (grantee, licensee,
lessee, permittee, etc .) will use the premises in compliance with all other requirements imposed by or pursuant to the
List of Discrimination Acts and Authorities .
B . With respect to (licenses, leases, permits, etc .), in the event ofbreach of any of the above nondiscrimination covenants,
the NCDOT will have the right to terminate the (license, permit, etc., as appropriate) and to enter or re-enter and
repossess said land and the facilities thereon, and hold the same as if said (license, pennit, etc., as appropriate) had
never been made or issued.*
C. With respect to deeds, in the event of breach of any of the above nondiscrimination covenants, the NC DOT will there
upon revert to and vest in and become the absolute property of the NCDOTand its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the
purpose of Title VI .)
DOA FORM REVISED 12 /2018 Page 6 of 12
090820 HCBOC Page 69
APPENDIX A6.4.S
TITLE VI LIST OF PERTINENT NONDISCRIMINATION ACTS AND AUTIIORITIES
During the perfonnance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred
to as the "Contractor") agrees to comply with the following nondiscrimination statutes and authorities ; including but not limited
to:
Pertinent Nondiscrimination Authorities :
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the
basis of race , color, national origin);
• 49 CFR part 21 (Non-discrimination in Federally-assisted programs of the Department of Transportation-
Effectuation of Title VI of the Civil Rights Act of 1964 );
• The Unifonn Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U .S .C. § 4601 ), (prohibits
unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs
and projects);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S .C. § 794 et seq .), as amended, (prohibits discrimination on the
basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended , (42 U.S.C . § 6101 et seq .), (prohibits discrimination on the basis
of age);
• Airport and Airway Improvement Act of 1982, (49 USC§ 471, Section 47123), as amended, (prohibits discrimination
based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope , coverage and applicability of Title VI
of the Civil Rights Act of 1964 , The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of
1973 , by expanding the definition of the tenns "programs or activities" to include all of the programs or activities of
the Federal-aid recipients, sub-recipients and contractors , whether such programs or activities are Federally funded or
not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the
operation of public entities, public and private transportation systems, places of public accommodation, and certain
testing entities (42 U.S .C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R.
parts 37 and 38 ;
• The Federal Aviation Administration's Nondiscrimination statute ( 49 U.S.C. § 4 7123) (prohibits discrimination on the
basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income
Populations, which ensures Nondiscrimination against minority populations by discouraging programs, policies, and
activit ies with disproportionately high and adverse human health or environmental effects on minority and low-income
populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting
agency guidance, national origin discrimination includes discrimination because of Limited English proficiency
(LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have
meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex
in education programs or activities (20 U.S.C. 1681 et seq).
DOA FORM REVlSED 12/201 8 Page 7 ofl2
090820 HCBOC Page 70
THE PARTIES BY LEGALLY BINDING SIGNATURE BELOW HEREBY EXECUTE THIS GRANT AGREEMENT
THE DAY AND YEAR FIRST WRITIEN BELOW:
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION:
BY: ___________________ (SEAL)
Deputy Secretary for Multi-Modal Transportation or Designee
DATE:-------------------
AUTHORIZED SIGNATURE FOR SPONSOR
(Approving Authority Board Member or Local Governing Official):
SIGNED: _________________ (SEAL)
DATE: __________________ _
AUTHORIZED SIGNATURE FOR CO-SPONSOR(ifreguired)
(Approving Authority Board Member or Local Governing Official}:
SIGNED: ________________ (SEAL)
TITLE: _________________ _
DATE: __________________ _
THIS INSTRUMENT HAS BEEN
PREAUDITED IN THE MANNER REQUIRED
~~ . 1 1rru
IIARC()OOY~ iio •
DOA FOR M REV IS ED 12/2018 Page 8 o f 12
090820 HCBOC Page 71
SECTION A: SPONSOR'S ASSURANCES: GENERAL CONDITIONS
A· 1. The Sponsor certifies that it holds fee simple title to the property on which this project is to be constructed. In the
event any work is proposed on property which has an easement or lease in the Sponsor's name, the Sponsor agrees that it will
comply with the Department's conditions and receive written approval from the Department prior to any construction on such
lease or easements. This condition does not apply to planning projects.
A-2. The Sponsor agrees to operate the Airport for the use and benefit of the general public and shall not deny reasonable
access to public facilities by the general public.
A-3. The Sponsor agrees to operate, maintain, and control the Airport in a safe and serviceable condition for a minimum
of twenty (20) years following the date of this Agreement and shall immediately undertake, or cause to be undertaken, such
action to correct safety deficiencies as may be brought to its attention by the Department.
A-4. The Sponsor agrees that any land purchased, facilities constructed, or equipment acquired under this Agreement shall
not be sold, swapped, leased, or otherwise transferred from the control of the Sponsor without written approval of the
Department.
A-5. The Sponsor agrees that the state share of any land purchased, facilities constructed, or equipment acquired under this
Agreement shall be credited to the Department in a manner acceptable to the Department in the event such land, facilities, or
equipment are subsequently disposed of through sale or lease .
A-6. Insofar as it is within its power and reasonable, the Sponsor shall, either by the acquisition and retention of property
interest, in fee or easement, or by appropriate local zoning action, prevent the construction of any object which may constitute
an obstruction to air navigation under the appropriate category of Federal Air Regulation Part 77, 14 CFR 77.
A· 7. Insofar as it is within its power and reasonable , the Sponsor shall restrict the use ofland adjacent to or in the immediate
vicinity of the airport to activities and purposes compatible with normal airport operations, including landing and taking off of
aircraft, and the noise produced by such operations by adoption of zoning laws, by acquisition and the retention of property
interest, in fee or easement.
A-8 . Terminal building spaces constructed under this Agreement shall be for the use of the general public. The Sponsor
agrees that it will not use any space so constructed for private use, or charge fees for the use of such space, without the written
approval of the Department.
A-9. The Sponsor is responsible for maintaining an active System for Award Management (SAM) Registration and Data
Universal Numbering System (DUNS) Number and ensuring that all SAM/DUNS information is current throughout the
lifecycle of this Agreement, in accordance with 2 CFR 25.200(a)(2). If SAM/DUNS information becomes inactive, expired,
or incorrect, the Sponsor shall not be able to do any grant related business with the FAA, including the obligation and/or
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payment of Federal grant funds , and FAA may take appropriate action to terminate this Agreement, in accordance with the
terms of this Agreement.
A-10. The Sponsor is encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted
drivers including policies that bar text messaging while driving company-owned or company-rented vehicles, or government
owned, leased, or rented vehicles, or privately-owned vehicles when on official government business or when performing any
work for or on behalf of the Government. See Executive Order 13513 "Federal Leadership on Reducing Text Messaging While
Driving," October l, 2009, as implemented by Financial Assistance Policy Letter (No. F AP-2010-01 , February 2, 2010). This
includes, but is not limited to, the Sponsor: (I) considering new rules and programs or re-evaluating existing programs to
prohibit text messaging while driving; (2) conducting education, awareness, and other outreach for employees about the safety
risks associated with texting while driving ; and (3) encouraging voluntary compliance with the agency's text messaging policy
while off duty . The Sponsor is encouraged to insert the substance of this clause in all contracts .
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SECTION B: SPONSOR'S ASSURANCES: PROJECT ADMINISTRATION
B-l . The Sponsor shall submit draft plans and specifications, or approved alternate, for the project for review by the
Division prior to advertising for bids on the Project. Should bids not be required on the project, the Sponsor shall submit a
detailed scope of work and estimated costs prior to requesting "Grant Execution and Notice to Proceed" for undertaking the
project. All plans (and alternate) shall be supported by the engineer's report . A list of deliverables from the Sponsor to the
Division will be communicated with the Airport Project Manager.
B-2. Bids will be taken in accordance with G .S. § 143-129 and all applicable NCDOT policies. The Department will
approve or reject the Sponsor's request to employ a specific contractor. Sponsor will be directly notified of approval. All
contractor(s) who bid or submit proposals for contracts in connection with this project must submit a statement ofnon-collusion
to the Sponsor.
B-3. Unless otherwise approved by the Division, the Sponsor shall not commence construction or award construction
contracts on the project until a "Grant Execution and Notice to Proceed" is provided by the Division.
B-4. The Sponsor shall submit to the Division quarterly status reports (A V-502) according to the following schedule for
periods ending: March 31 , June 30, September 30, and December 31.
B-5 . The Sponsor shall notify the Division of any significant issues , meetings, audits, or inspections concerning this project
involving the Sponsor, contractor(s), consultant(s), and/or any interested parties.
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SECTION C: SPONSOR'S ASSURANCES: PROJECT ACCOUNTING AND PAYMENT
C-1. The Sponsor shall record all funds received under this Agreement and shall keep the same in an identifiable project
account. The Sponsor, and his contractor(s) and/or consultant(s), shall maintain adequate records and documentation to support
all project costs incurred under this Agreement. All records and documentation in support of the project costs must be
identifiable as relating to the project and must be allowable costs only. Allowable costs are defined as those costs which are
allowable under "Federal Acquisition Regulations 1-31.6, 48 CFR, 2 CFR 200 .333 , and 0MB Circular A-87 and also referenced
in the North Carolina Ailpons -Program Guidance Handbook and the Ai,port Improvement Program Handbook.
C-2. In accordance with the Compliance Supplement based on the requirements of the 1996 Amendments and 2 CFR Part
200, Subpart F, which provide for the issuance ofa compliance supplement to assist auditors in perfonning the required audits,
the Sponsor shall arrange for an independent financial and compliance audit of its fiscal operations. The Sponsor shall furnish
the Department with a copy of the independent audit report within thirty (30) days of completion, but not later than nine (9)
months after the Sponsor's fiscal year ends.
C-3 . Payment of the funds obligated under this Agreement shall be made in accordance with the following schedule, unless
otherwise authorized by the Department:
A . Payments from the Department to the Sponsor are made on an advance or a reimbursement basis.
B . If an advance payment is received, the Sponsor must pay all contractors/vendors prior to or within 3 business days of
receipt ofthe Department 's advance payment and provide proof of payment (payment verification).
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A. General.
FAA
Airports
ASSURANCES
Airport Sponsors
I . These assurances shall be complied with in the performance of grant agreements for
airport development, airport planning, and noise compatibility program grants for
airport sponsors.
2. These assurances are required to be submitted as part of the project application by
sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as
amended. As used herein, the term "public agency sponsor" means a public agency
with control of a public-use airport; the term "private sponsor" means a private owner
of a public-use airport; and the term "sponsor" includes both public agency sponsors
and private sponsors.
3 . Upon acceptance of this grant offer by the sponsor, these assurances are incorporated
in and become part of this grant agreement.
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by a
Public Agency Sponsor.
The terms, conditions and assurances of this grant agreement shall remain in full
force and effect throughout the useful life of the facilities developed or equipment
acquired for an airport development or noise compatibility program project, or
throughout the useful life of the project items installed within a facility under a noise
compatibility program project, but in any event not to exceed twenty (20) years from
the date of acceptance of a grant offer of Federal funds for the project. However,
there shall be no limit on the duration of the assurances regarding Exclusive Rights
and Airport Revenue so long as the airport is used as an airport. There shall be no
limit on the duration of the terms, conditions, and assurances with respect to real
property acquired with federal funds. Furthermore, the duration of the Civil Rights
assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private
Sponsor.
The preceding paragraph 1 also applies to a private sponsor except that the useful life
of project items installed within a facility or the useful life of the facilities developed
or equipment acquired under an airport development or noise compatibility program
project shall be no less than ten (10) years from the date of acceptance of Federal aid
for the project.
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3 . Airport Planning Undertaken by a Sponsor.
Unless otherwise specified in this grant agreement, only Assurances 1, 2, 3 , 5, 6, 13,
18, 25, 30, 32, 33 , and 34 in Section C apply to planning projects. The terms,
conditions, and assurances of this grant agreement shall remain in full force and effect
during the life of the project; there shall be no limit on the duration of the assurances
regarding Airport Revenue so long as the airport is used as an airport.
C. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this grant that:
1. General Federal Requirements.
It will comply with all applicable Federal laws, regulations, executive orders,
policies, guidelines, and requirements as they relate to the application, acceptance and
use of Federal funds for this project including but not limited to the following:
Federal Legislation
a . Title 49, U.S .C ., subtitle Vll, as amended .
b . Davis-Bacon Act -40 U.S.C. 276(a), et seq.1
c. Federal Fair Labor Standards Act -29 U .S .C. 201, et seq.
d. Hatch Act-5 U .S .C. 1501, et seq .2
e. Unifonn Relocation Assistance and Real Property Acquisition Policies Act of
1970 Title 42 U .S .C. 4601, et seq .12
f. National Historic Preservation Act of 1966 -Section 106 -16 U .S .C . 470(f).1
g. Archeological and Historic Preservation Act of 1974 -16 U.S.C . 469 through
469c.1
h . Native Americans Grave Repatriation Act -25 U .S.C. Section 3001, et seq.
1. Clean Air Act, P .L. 90-148, as amended.
J. Coastal Zone Management Act , P.L. 93-205, as amended.
k . Flood Disaster Protection Act of 1973-Section 102(a)-42 U .S.C. 4012a .1
l. Title 49, U.S .C ., Section 303, (formerly known as Section 4(f))
m . Rehabilitation Act of 1973 -29 U .S .C . 794.
n. Title VI of the Civil Rights Act of 1964 (42 U.S .C. § 2000d et seq., 78 stat. 252)
(prohibits discrimination on the basis of race, color, national origin);
o. Americans with Disabilities Act of 1990, as amended, (42 U .S .C. § 12101 et
seq.), prohibits discrimination on the basis of disability).
p. Age Discrimination Act of 1975 -42 U.S .C . 6101, et seq.
q . American Indian Religious Freedom Act, P.L. 95-341, as amended.
r. Architectural Barriers Act of 1968 -42 U .S .C . 4151, et seq .1
s . Power plant and Industrial Fuel Use Act of 1978 -Section 403-2 U .S .C. 8373.1
t. Contract Work Hours and Safety Standards Act -40 U.S.C. 327, et seg.1
u. Copeland Anti-kickback Act -18 U.S.C. 874.1
v . National Enviromnental Policy Act of 1969 -42 U.S .C . 4321 , ~ 1
w . Wild and Scenic Rivers Act, P.L. 90-542, as amended.
x . Single Audit Act of 1984 -31 U.S.C . 7501, et seq.2
y . Drug-Free Workplace Act of 1988 -41 U .S.C . 702 through 706 .
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z. The Federal Funding Accountability and Transparency Act of 2006, as amended
(Pub. L. 109-282, as amended by section 6202 of Pub. L. 110-252).
Executive Orders
a. Executive Order 11246 -Equal Employment Opportunity 1
b. Executive Order 11990 -Protection of Wetlands
c. Executive Order 11998 -Flood Plain Management
d. Executive Order 12372 -Intergovernmental Review of Federal Programs
e . Executive Order 12699 -Seismic Safety of Federal and Federally Assisted New
Building Construction 1
f. Executive Order 12898 -Environmental Justice
Federal Regulations
a. 2 CFR Part 180 -0MB Guidelines to Agencies on Governmentwide Debarment
and Suspension (Nonprocurement).
b. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards. (0MB Circular A-87 Cost Principles
Applicable to Grants and Contracts with State and Local Governments , and 0MB
Circular A-133 -Audits of States, Local Governments, and Non-Profit
Organizations].4 · 5• 6
c. 2 CFR Part 1200-Nonprocurement Suspension and Debarment
d. 14 CFR Part 13 -Investigative and Enforcement Procedures 14 CFR Part 16 -
Rules of Practice For Federally Assisted Airport Enforcement Proceedings.
e. 14 CFR Part 150 -Airport noise compatibility planning .
f. 28 CFR Part 35-Discrimination on the Basis of Disability in State and Local
Government Services.
g. 28 CFR § 50.3 -U.S. Department of Justice Guidelines for Enforcement of Title
VI of the Civil Rights Act of 1964.
h. 29 CFR Part I -Procedures for predetermination of wage rates.1
1. 29 CFR Part 3 -Contractors and subcontractors on public building or public work
financed in whole or part by loans or grants from the United States .1
J. 29 CFR Part 5 -Labor standards provisions applicable to contracts covering
federally financed and assisted construction (also labor standards provisions
applicable to non-construction contracts subject to the Contract Work Hours and
Safety Standards Act).1
k. 41 CFR Part 60 -Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor (Federal and federally assisted
contracting requirements).1
1. 49 CFR Part 18 -Uniform administrative requirements for grants and cooperative
agreements to state and local govemrnents.3
m. 49 CFR Part 20 -New restrictions on lobbying.
n. 49 CFR Part 21 -Nondiscrimination in federally-assisted programs of the
Department of Transportation -effectuation of Title VI of the Civil Rights Act of
1964.
o. 49 CFR Part 23 -Participation by Disadvantage Business Enterprise in Airport
Concessions.
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p. 49 CFR Part 24 -Uniform Relocation Assistance and Real Property Acquisition
for Federal and Federally Assisted Programs.1 2
q . 49 CFR Part 26 -Participation by Disadvantaged Business Enterprises in
Department of Transportation Programs.
r. 49 CFR Part 27 -Nondiscrimination on the Basis of Handicap in Programs and
Activities Receiving or Benefiting from Federal Financial Assistance.1
s. 49 CFR Part 28 -Enforcement of Nondiscrimination on the Basis of Handicap in
Programs or Activities conducted by the Department of Transportation.
t. 49 CFR Part 30 -Denial of public works contracts to suppliers of goods and
services of countries that deny procurement market access to U.S . contractors.
u. 49 CFR Part 32 -Governmentwide Requirements for Drug-Free Workplace
(Financial Assistance)
v. 49 CFR Part 37 -Transportation Services for Individuals with Disabilities
(ADA).
w . 49 CFR Part 41 -Seismic safety of Federal and federally assisted or regulated
new building construction.
Specific Assurances
Specific assurances required to be included in grant agreements by any of the above
laws, regulations or circulars are incorporated by reference in this grant agreement.
Footnotes to Assurance C.1.
1 These laws do not apply to airport planning sponsors.
2 These laws do not apply to private sponsors.
3 49 CFR Part 18 and 2 CFR Part 200 contain requirements for State and Local
Governments receiving Federal assistance. Any requirement levied upon State
and Local Governments by this regulation and circular shall also be applicable
to private sponsors receiving Federal assistance under Title 49, United States
Code.
4 On December 26, 2013 at 78 FR 78590, the Office of Management and Budget
(0MB) issued the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards in 2 CFR Part 200. 2 CFR Part 200
replaces and combines the former Uniform Administrative Requirements for
Grants (0MB Circular A-102 and Circular A-110 or 2 CFR Part 215 or
Circular) as well as the Cost Principles (Circulars A-21 or 2 CFR part 220;
Circular A-87 or 2 CFR part 225; and A-122, 2 CFR part 230). Additionally it
replaces Circular A-133 guidance on the Single Annual Audit. In accordance
with 2 CFR section 200.110, the standards set forth in Part 200 which affect
administration of Federal awards issued by Federal agencies become effective
once implemented by Federal agencies or when any future amendment to this
Part becomes final. Federal agencies, including the Department of
Transportation, must implement the policies and procedures applicable to
Federal awards by promulgating a regulation to be effective by December 26,
2014 unless different provisions are required by statute or approved by 0MB.
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5 Cost principles established in 2 CFR part 200 subpart E must be used as
guidelines for determining the eligibility of specific types of expenses.
6 Audit requirements established in 2 CFR part 200 subpart Fare the guidelines
for audits.
2. Responsibility and Authority of tbe Sponsor.
a . Public Agency Sponsor:
It has legal authority to apply for this grant, and to finance and carry out the proposed
project; that a resolution, motion or similar action has been duly adopted or passed as
an official act of the applicant's governing body authorizing the filing of the
application, including all understandings and assurances contained therein, and
directing and authorizing the person identified as the official representative of the
applicant to act in connection with the application and to provide such additional
information as may be required.
b. Private Sponsor:
It has legal authority to apply for this grant and to finance and carry out the proposed
project and comply with all terms, conditions, and assurances of this grant agreement.
It shall designate an official representative and shall in writing direct and authorize
that person to file this application, including all understandings and assurances
contained therein; to act in connection with this application; and to provide such
additional information as may be required.
3. Sponsor Fund Availability.
It has sufficient funds available for that portion of the project costs which are not to
be paid by the United States. It has sufficient funds available to assure operation and
maintenance of items funded under this grant agreement which it will own or control.
4. Good Title.
a . It, a public agency or the Federal government, holds good title, satisfactory to the
Secretary, to the landing area of the airport or site thereof, or will give assurance
satisfactory to the Secretary that good title will be acquired .
b . For noise compatibility program projects to be carried out on the property of the
sponsor, it holds good title satisfactory to the Secretary to that portion of the
property upon which Federal funds will be expended or will give assurance to the
Secretary that good title will be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of
the rights and powers necessary to perform any or all of the terms, conditions, and
assurances in this grant agreement without the written approval of the Secretary,
and will act promptly to acquire, extinguish or modify any outstanding rights or
claims of right of others which would interfere with such performance by the
sponsor. This shall be done in a manner acceptable to the Secretary.
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b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its
title or other interests in the property shown on Exhibit A to this application or,
for a noise compatibility program project, that portion of the property upon which
Federal funds have been expended, for the duration of the terms, conditions, and
assurances in this grant agreement without approval by the Secretary. If the
transferee is found by the Secretary to be eligible under Title 49, United States
Code, to assume the obligations of this grant agreement and to have the power,
authority, and financial resources to carry out all such obligations, the sponsor
shall insert in the contract or document transferring or disposing of the sponsor's
interest, and make binding upon the transferee all of the terms, conditions, and
assurances contained in this grant agreement.
c. For all noise compatibility program projects which are to be carried out by
another unit of local govenunent or are on property owned by a unit of local
government other than the sponsor, it will enter into an agreement with that
government. Except as otherwise specified by the Secretary, that agreement shall
obligate that government to the same terms, conditions, and assurances that would
be applicable to it if it applied directly to the FAA for a grant to undertake the
noise compatibility program project. That agreement and changes thereto must be
satisfactory to the Secretary. It will take steps to enforce this agreement against
the local government if there is substantial non-compliance with the terms of the
agreement.
d. For noise compatibility program projects to be carried out on privately owned
property, it will enter into an agreement with the owner of that property which
includes provisions specified by the Secretary. It will take steps to enforce this
agreement against the property owner whenever there is substantial non-
compliance with the terms of the agreement.
e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to
ensure that the airport will continue to function as a public-use airport in
accordance with these assurances for the duration of these assurances.
f. If an arrangement is made for management and operation of the airport by any
agency or person other than the sponsor or an employee of the sponsor, the
sponsor will reserve sufficient rights and authority to insure that the airport will
be operated and maintained in accordance Title 49, United States Code, the
regulations and the terms, conditions and assurances in this grant agreement and
shall insure that such arrangement also requires compliance therewith.
g. Sponsors of commercial service airports will not permit or enter into any
arrangement that results in permission for the owner or tenant of a property used
as a residence, or zoned for residential use, to taxi an aircraft between that
property and any location on airport . Sponsors of general aviation airports
entering into any arrangement that results in permission for the owner of
residential real property adjacent to or near the airport must comply with the
requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances.
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6. Consistency with Local Plans.
The project is reasonably consistent with plans ( existing at the time of submission of
this application) of public agencies that are authorized by the State in which the
project is located to plan for the development of the area surrounding the airport.
7. Consideration of Local Interest.
It has given fair consideration to the interest of communities in or near where the
project may be located .
8 . Consultation with Users.
In making a decision to undertake any airport development project under Title 49,
United States Code, it has undertaken reasonable consultations with affected parties
using the airport at which project is proposed.
9. Public Hearings.
In projects involving the location of an airport, an airport runway, or a major runway
extension, it has afforded the opportunity for public hearings for the purpose of
considering the economic, social, and environmental effects of the airport or runway
location and its consistency with goals and objectives of such planning as has been
carried out by the community and it shall , when requested by the Secretary, submit a
copy of the transcript of such hearings to the Secretary. Further, for such projects, it
has on its management board either voting representation from the communities
where the project is located or has advised the communities that they have the right to
petition the Secretary concerning a proposed project.
I 0. Metropolitan Planning Organization.
In projects involving the location of an airport, an airport runway, or a major runway
extension at a medium or large hub airport, the sponsor has made available to and has
provided upon request to the metropolitan planning organization in the area in which
the airport is located, if any, a copy of the proposed amendment to the airport layout
plan to depict the project and a copy of any airport master plan in which the project is
described or depicted.
11 . Pavement Preventive Maintenance.
With respect to a project approved after January 1, 1995, for the replacement or
reconstruction of pavement at the airport, it assures or certifies that it has
implemented an effective airport pavement maintenance-management program and it
assures that it will use such program for the useful life of any pavement constructed,
reconstructed or repaired with Federal financial assistance at the airport. It will
provide such reports on pavement condition and pavement management programs as
the Secretary determines may be useful.
12 . Terminal Development Prerequisites.
For projects which include terminal development at a public use airport, as defined in
Title 49, it has, on the date of submittal of the project grant application, all the safety
equipment required for certification of such airport under section 44706 of Title 49,
United States Code, and all the security equipment required by rule or regulation, and
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has provided for access to the passenger enplaning and deplaning area of such airport
to passengers enplaning and deplaning from aircraft other than air carrier aircraft.
13. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all project accounts and records which fully disclose the amount and
disposition by the recipient of the proceeds of this grant, the total cost of the
project in connection with which this grant is given or used, and the amount or
nature of that portion of the cost of the project supplied by other sources, and such
other financial records pertinent to the project. The accounts and records shall be
kept in accordance with an accounting system that will facilitate an effective audit
in accordance with the Single Audit Act of 1984 .
b . It shall make available to the Secretary and the Comptroller General of the United
States, or any of their duly authorized representatives, for the purpose of audit and
examination, any books, documents, papers, and records of the recipient that are
pertinent to this grant. The Secretary may require that an appropriate audit be
conducted by a recipient. In any case in which an independent audit is made of the
accounts of a sponsor relating to the disposition of the proceeds of a grant or
relating to the project in connection with which this grant was given or used, it
shall file a certified copy of such audit with the Comptroller General of the United
States not later than six (6) months following the close of the fiscal year for which
the audit was made .
14 . Minimum Wage Rates.
It shall include, in all contracts in excess of $2,000 for work on any projects funded
under this grant agreement which involve labor, provisions establishing minimum
rates of wages, to be predetermined by the Secretary of Labor, in accordance with the
Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5), which contractors shall pay
to skilled and unskilled labor, and such minimum rates shall be stated in the invitation
for bids and shall be included in proposals or bids for the work.
15. Veteran's Preference.
It shall include in all contracts for work on any project funded under this grant
agreement which involve labor, such provisions as are necessary to insure that, in the
employment oflabor (except in executive, administrative, and supervisory positions),
preference shall be given to Vietnam era veterans, Persian Gulf veterans,
Afghanistan-lraq war veterans, disabled veterans, and small business concerns owned
and controlled by disabled veterans as defined in Section 47112 of Title 49, United
States Code. However, this preference shall apply only where the individuals are
available and qualified to perform the work to which the employment relates.
16. Conformity to Plans and Specifications.
It will execute the project subject to plans, specifications, and schedules approved by
the Secretary. Such plans, specifications, and schedules shall be submitted to the
Secretary prior to commencement of site preparation, construction, or other
performance under this grant agreement, and, upon approval of the Secretary, shall be
incorporated into this grant agreement. Any modification to the approved plans,
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specifications, and schedules shall also be subject to approval of the Secretary, and
incorporated into this grant agreement.
17. Construction Inspection and Approval.
It will provide and maintain competent technical supervision at the construction site
throughout the project to assure that the work conforms to the plans, specifications,
and schedules approved by the Secretary for the project. It shall subject the
construction work on any project contained in an approved project application to
inspection and approval by the Secretary and such work shall be in accordance with
regulations and procedures prescribed by the Secretary. Such regulations and
procedures shall require such cost and progress reporting by the sponsor or sponsors
of such project as the Secretary shall deem necessary.
18. Planning Projects.
In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative
contained in the project application or with the modifications similarly approved.
b. It will furnish the Secretary with such periodic reports as required pertaining to
the planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning
project a notice that the material was prepared under a grant provided by the
United States.
d. It will make such material available for examination by the public, and agrees that
no material prepared with funds under this project shall be subject to copyright in
the United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and
otherwise use any of the material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of
specific consultants and their subcontractors to do all or any part of this project as
well as the right to disapprove the proposed scope and cost of professional
services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's
employees to do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the
Secretary's approval of any planning material developed as part of this grant does
not constitute or imply any assurance or commitment on the part of the Secretary
to approve any pending or future application for a Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of
the airport, other than facilities owned or controlled by the United States, shall be
operated at all times in a safe and serviceable condition and in accordance with
the minimum standards as may be required or prescribed by applicable Federal,
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state and local agencies for maintenance and operation. It will not cause or permit
any activity or action thereon which would interfere with its use for airport
purposes. It will suitably operate and maintain the airport and all facilities thereon
or connected therewith, with due regard to climatic and flood conditions. Any
proposal to temporarily close the airport for non-aeronautical purposes must first
be approved by the Secretary. In furtherance of this assurance, the sponsor will
have in effect arrangements for-
I) Operating the airport's aeronautical facilities whenever required;
2) Promptly marlcing and lighting hazards resulting from airport conditions,
including temporary conditions; and
3) Promptly notifying airmen of any condition affecting aeronautical use of the
airport . Nothing contained herein shall be construed to require that the airport
be operated for aeronautical use during temporary periods when snow, flood
or other climatic conditions interfere with such operation and maintenance.
Further, nothing herein shall be construed as requiring the maintenance,
repair, restoration, or replacement of any structure or facility which is
substantially damaged or destroyed due to an act of God or other condition or
circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it
owns or controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation.
It will take appropriate action to assure that such terminal airspace as is required to
protect instrument and visual operations to the airport (including established
minimum flight altitudes) will be adequately cleared and protected by removing,
lowering, relocating, mar.Icing, or lighting or otherwise mitigating existing airport
hazards and by preventing the establishment or creation of future airport hazards.
21. Compatible Land Use.
It will take appropriate action, to the extent reasonable, including the adoption of
zoning laws, to restrict the use of land adjacent to or in the immediate vicinity of the
airport to activities and purposes compatible with normal airport operations, including
landing and takeoff of aircraft. In addition, if the project is for noise compatibility
program implementation, it will not cause or permit any change in land use, within its
jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise
compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms
and without unjust discrimination to all types, .lcinds and classes of aeronautical
activities, including commercial aeronautical activities offering services to the
public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or
privilege at the airport is granted to any person, firm, or corporation to conduct or
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to engage in any aeronautical activity for furnishing services to the public at the
airport, the sponsor will insert and enforce provisions requiring the contractor to-
1) furnish said services on a reasonable, and not unjustly discriminatory, basis to
all users thereof, and
2) charge reasonable, and not unjustly discriminatory, prices for each unit or
service, provided that the contractor may be allowed to make reasonable and
nondiscriminatory discounts, rebates , or other similar types of price reductions
to volume purchasers.
c. Each fixed-based operator at the airport shall be subject to the same rates, fees,
rentals , and other charges as are uniformly applicable to all other fixed-based
operators making the same or similar uses of such airport and utilizing the same
or similar facilities .
d. Each air carrier using such airport shall have the right to service itself or to use
any fixed-based operator that is authorized or permitted by the airport to serve any
air carrier at such airport.
e. Each air carrier using such airport (whether as a tenant, non-tenant, or subtenant
of another air carrier tenant) shall be subject to such nondiscriminatory and
substantially comparable rules, regulations, conditions, rates, fees , rentals, and
other charges with respect to facilities directly and substantially related to
providing air transportation as are applicable to all such air carriers which make
similar use of such airport and utilize similar facilities, subject to reasonable
classifications such as tenants or non-tenants and signatory carriers and non-
signatory carriers. Classification or status as tenant or signatory shall not be
unreasonably withheld by any airport provided an air carrier assumes obligations
substantially similar to those already imposed on air carriers in such classification
or status .
f. It will not exercise or grant any right or privilege which operates to prevent any
person, firm , or corporation operating aircraft on the airport from performing any
services on its own aircraft with its own employees [including, but not limited to
maintenance, repair, and fueling} that it may choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges referred to
in this assurance, the services involved will be provided on the same conditions as
would apply to the furnishing of such services by commercial aeronautical service
providers authorized by the sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory,
conditions to be met by all users of the airport as may be necessary for the safe
and efficient operation of the airport .
1. The sponsor may prohibit or limit any given type , kind or class of aeronautical
use of the airport if such action is necessary for the safe operation of the airport or
necessary to serve the civil aviation needs of the public .
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23. Exclusive Rights.
It will permit no exclusive right for the use of the airport by any person providing, or
intending to provide, aeronautical services to the public. For purposes of this
paragraph, the providing of the services at an airport by a single fixed-based operator
shall not be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one
fixed-based operator to provide such services, and
b. If allowing more than one fixed-based operator to provide such services would
require the reduction of space leased pursuant to an existing agreement between
such single fixed-based operator and such airport. It further agrees that it will not,
either directly or indirectly, grant or permit any person, firm, or corporation, the
exclusive right at the airport to conduct any aeronautical activities, including, but
not limited to charter flights, pilot training, aircraft rental and sightseeing, aerial
photography, crop dusting, aerial advertising and surveying, air carrier operations,
aircraft sales and services, sale of aviation petroleum products whether or not
conducted in conjunction with other aeronautical activity, repair and maintenance
of aircraft, sale of aircraft parts, and any other activities which because of their
direct relationship to the operation of aircraft can be regarded as an aeronautical
activity, and that it will terminate any exclusive right to conduct an aeronautical
activity now existing at such an airport before the grant of any assistance under
Title 49, United States Code.
24. Fee and Rental Structure.
It will maintain a fee and rental structure for the facilities and services at the airport
which will make the airport as self-sustaining as possible under the circumstances
existing at the particular airport, taking into account such factors as the volume of
traffic and economy of collection. No part of the Federal share of an airport
development, airport planning or noise compatibility project for which a grant is
made under Title 49, United States Code, the Airport and Airway Improvement Act
of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970
shall be included in the rate basis in establishing fees, rates, and charges for users of
that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel
established after December 30, 1987, will be expended by it for the capital or
operating costs of the airport; the local airport system; or other local facilities
which are owned or operated by the owner or operator of the airport and which
are directly and substantially related to the actual air transportation of passengers
or property; or for noise mitigation purposes on or off the airport. The following
exceptions apply to this paragraph:
1) If covenants or assurances in debt obligations issued before September 3,
1982, by the owner or operator of the airport, or provisions enacted before
September 3, 1982, in governing statutes controlling the owner or operator's
financing, provide for the use of the revenues from any of the airport owner or
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operator1s facilities, including the airport, to support not only the airport but
also the airport owner or operator1s general debt obligations or other facilities,
then this limitation on the use of all revenues generated by the airport (and, in
the case of a public airport, local taxes on aviation fuel) shall not apply.
2) lf the Secretary approves the sale of a privately owned airport to a public
sponsor and provides funding for any portion of the public sponsor's
acquisition of land, this limitation on the use of all revenues generated by the
sale shall not apply to certain proceeds from the sale. This is conditioned on
repayment to the Secretary by the private owner of an amount equal to the
remaining unamortized portion (amortized over a 20-year period) of any
airport improvement grant made to the private owner for any purpose other
than land acquisition on or after October 1, 1996, plus an amount equal to the
federal share of the current fair market value of any land acquired with an
airport improvement grant made to that airport on or after October 1, 1996.
3) Certain revenue derived from or generated by mineral extraction, production,
lease, or other means at a general aviation airport ( as defined at Section 4 7102
of title 49 United States Code), if the FAA determines the airport sponsor
meets the requirements set forth in Sec. 813 of Public Law 112-95.
b. As part of the annual audit required under the Single Audit Act of 1984, the
sponsor will direct that the audit will review, and the resulting audit report will
provide an opinion concerning, the use of airport revenue and taxes in paragraph
(a), and indicating whether funds paid or transferred to the owner or operator are
paid or transferred in a manner consistent with Title 49, United States Code and
any other applicable provision of law, including any regulation promulgated by
the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this
assurance in accordance with the provisions of Section 47107 of Title 49, United
States Code.
26. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as
the Secretary may reasonably request and make such reports available to the
public; make available to the public at reasonable times and places a report of the
airport budget in a format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and
documents affecting the airport, including deeds, leases, operation and use
agreements, regulations and other instruments, available for inspection by any
duly authorized agent of the Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating to
the project and continued compliance with the terms, conditions, and assurances
of this grant agreement including deeds, leases, agreements, regulations, and other
instruments, available for inspection by any duly authorized agent of the Secretary
upon reasonable request; and
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d . in a format and time prescribed by the Secretary, provide to the Secretary and
make available to the public following each of its fiscal years, an annual report
listing in detail:
1) all amounts paid by the airport to any other unit of government and the
purposes for which each such payment was made; and
2) all services and property provided by the airport to other units of govenunent
and the amount of compensation received for provision of each such service
and property.
27. Use by Government Aircraft.
It will make available all of the facilities of the airport developed with Federal
financial assistance and all those usable for landing and takeoff of aircraft to the
United States for use by Government aircraft in common with other aircraft at all
times without charge, except, if the use by Government aircraft is substantial, charge
may be made for a reasonable share, proportional to such use, for the cost of
operating and maintaining the facilities used. Unless otherwise determined by the
Secretary, or otherwise agreed to by the sponsor and the using agency, substantial use
of an airport by Govenunent aircraft will be considered to exist when operations of
such aircraft are in excess of those which, in the opinion of the Secretary, would
unduly interfere with use of the landing areas by other authorized aircraft, or during
any calendar month that -
a . Five (5) or more Government aircraft are regularly based at the airport or on land
adjacent thereto; or
b. The total number of movements ( counting each landing as a movement) of
Government aircraft is 300 or more, or the gross accumulative weight of
Government aircraft using the airport (the total movement of Government aircraft
multiplied by gross weights of such aircraft) is in excess of five million pounds.
28. Land for Federal Facilities.
It will furnish without cost to the Federal Government for use in connection with any
air traffic control or air navigation activities, or weather-reporting and communication
activities related to air traffic control, any areas of land or water, or estate therein, or
rights in buildings of the sponsor as the Secretary considers necessary or desirable for
construction, operation, and maintenance at Federal expense of space or facilities for
such purposes. Such areas or any portion thereof will be made available as provided
herein within four months after receipt of a written request from the Secretary.
29. Airport Layout Plan.
a. It will keep up to date at all times an airport layout plan of the airport showing
1) boundaries of the airport and all proposed additions thereto, together with the
boundaries of all offsite areas owned or controlled by the sponsor for airport
purposes and proposed additions thereto;
2) the location and nature of all existing and proposed airport facilities and
structures (such as runways , taxiways, aprons, terminal buildings , hangars and
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roads), including all proposed extensions and reductions of existing airport
facilities;
3) the location of all existing and proposed nonaviation areas and of all existing
improvements thereon; and
4) all proposed and existing access points used to taxi aircraft across the airport's
property boundary. Such airport layout plans and each amendment, revision,
or modification thereof, shall be subject to the approval of the Secretary which
approval shall be evidenced by the signature of a duly authorized
representative of the Secretary on the face of the airport layout plan. The
sponsor will not make or permit any changes or alterations in the airport or
any of its facilities which are not in conformity with the airport layout plan as
approved by the Secretary and which might, in the opinion of the Secretary,
adversely affect the safety, utility or efficiency of the airport.
b. If a change or alteration in the airport or the facilities is made which the Secretary
determines adversely affects the safety, utility, or efficiency of any federally
owned, leased, or funded property on or off the airport and which is not in
conformity with the airport layout plan as approved by the Secretary, the owner or
operator will, if requested, by the Secretary (1) eliminate such adverse effect in a
manner approved by the Secretary; or (2) bear all costs of relocating such
property ( or replacement thereof) to a site acceptable to the Secretary and all costs
of restoring such property ( or replacement thereof) to the level of safety, utility,
efficiency, and cost of operation existing before the unapproved change in the
airport or its facilities except in the case of a relocation or replacement of an
existing airport facility due to a change in the Secretary's design standards beyond
the control of the airport sponsor.
30. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United
States shall, on the grounds of race, creed, color, national origin, sex, age, or
disability be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination in any activity conducted with, or benefiting from, funds
received from this grant.
a. Using the definitions of activity, facility and program as found and defined in§§
21.23 (b) and 21.23 ( e) of 49 CFR § 21, the sponsor will facilitate all programs,
operate all facilities, or conduct all programs in compliance with all non-
discrimination requirements imposed by, or pursuant to these assurances.
b. Applicability
1) Programs and Activities. If the sponsor has received a grant (or other federal
assistance) for any of the sponsor's program or activities, these requirements
extend to all of the sponsor's programs and activities.
2) Facilities. Where it receives a grant or other federal financial assistance to
construct, expand, renovate, remodel, alter or acquire a facility, or part of a
facility, the assurance extends to the entire facility and facilities operated in
connection therewith .
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3) Real Property. Where the sponsor receives a grant or other Federal financial
assistance in the form of, or for the acquisition of real property or an interest
in real property, the assurance will extend to rights to space on, over, or under
such property.
c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during
which Federal financial assistance is extended to the program, except where the
Federal financial assistance is to provide, or is in the form of, personal property,
or real property, or interest therein, or structures or improvements thereon, in
which case the assurance obligates the sponsor, or any transferee for the longer of
the following periods:
1) So long as the airport is used as an airport, or for another purpose involving
the provision of similar services or benefits; or
2) So long as the sponsor retains ownership or possession of the property.
d. Required Solicitation Language. It will include the following notification in all
solicitations for bids, Requests For Proposals for work, or material under this
grant agreement and in all proposals for agreements, including airport
concessions, regardless of funding source:
"The (Name of Sponsor), in accordance with the provisions of Title VI of the
Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business
enterprises and airport concession disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, or national origin
in consideration for an award."
e. Required Contract Provisions.
I) It will insert the non-discrimination contract clauses requiring compliance
with the acts and regulations relative to non-discrimination in Federally-
assisted programs of the DOT, and incorporating the acts and regulations into
the contracts by reference in every contract or agreement subject to the non-
discrimination in Federally-assisted programs of the DOT acts and
regulations.
2) It will include a list of the pertinent non-discrimination authorities in every
contract that is subject to the non-discrimination acts and regulations.
3) It will insert non-discrimination contract clauses as a covenant running with
the land, in any deed from the United States effecting or recording a transfer
of real property, structures, use, or improvements thereon or interest therein to
a sponsor.
4) It will insert non-discrimination contract clauses prohibiting discrimination on
the basis of race, color, national origin, creed, sex, age, or handicap as a
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covenant running with the land, in any future deeds, leases, license, permits,
or similar instruments entered into by the sponsor with other parties:
a) For the subsequent transfer ofreal property acquired or improved under
the applicable activity, project, or program; and
b) For the construction or use of, or access to, space on, over, or under real
property acquired or improved under the applicable activity, project, or
program.
f. It will provide for such methods of administration for the program as are found by
the Secretary to give reasonable guarantee that it, other recipients, sub-recipients,
sub-grantees, contractors, subcontractors, consultants, transferees, successors in
interest, and other participants of Federal financial assistance under such program
will comply with all requirements imposed or pursuant to the acts, the regulations,
and this assurance.
g . It agrees that the United States has a right to seek judicial enforcement with
regard to any matter arising under the acts, the regulations, and this assurance.
3 I . Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes,
including land serving as a noise buffer, it will dispose of the land, when the land
is no longer needed for such purposes, at fair market value, at the earliest
practicable time. That portion of the proceeds of such disposition which is
proportionate to the United States' share of acquisition of such land will be, at the
discretion of the Secretary, (1) reinvested in another project at the airport, or (2)
transferred to another eligible airport as prescribed by the Secretary. The
Secretary shall give preference to the following, in descending order, ( 1)
reinvestment in an approved noise compatibility project, (2) reinvestment in an
approved project that is eligible for grant funding under Section 471 l 7(e) of title
49 United States Code, (3) reinvestment in an approved airport development
project that is eligible for grant funding under Sections 47114, 47115, or 47117 of
title 49 United States Code, ( 4) transferred to an eligible sponsor of another public
airport to be reinvested in an approved noise compatibility project at that airport,
and (5) paid to the Secretary for deposit in the Airport and Airway Trust Fund. If
land acquired under a grant for noise compatibility purposes is leased at fair
market value and consistent with noise buffering purposes, the lease will not be
considered a disposal of the land. Revenues derived from such a lease may be
used for an approved airport development project that would otherwise be eligible
for grant funding or any permitted use of airport revenue.
b. For land purchased under a grant for airport development purposes (other than
noise compatibility), it will, when the land is no longer needed for airport
purposes, dispose of such land at fair market value or make available to the
Secretary an amount equal to the United States' proportionate share of the fair
market value of the land. That portion of the proceeds of such disposition which
is proportionate to the United States' share of the cost of acquisition of such land
will, (1) upon application to the Secretary, be reinvested or transferred to another
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eligible airport as prescribed by the Secretary. The Secretary shall give
preference to the following, in descending order: (I) reinvestment in an approved
noise compatibility project, (2) reinvestment in an approved project that is eligible
for grant funding under Section 471 I 7(e) of title 49 United States Code, (3)
reinvestment in an approved airport development project that is eligible for grant
funding under Sections 47114, 47115, or 47117 of title 49 United States Code, (4)
transferred to an eligible sponsor of another public airport to be reinvested in an
approved noise compatibility project at that airport, and (5) paid to the Secretary
for deposit in the Airport and Airway Trust Fund.
c . Land shall be considered to be needed for airport purposes under this assurance if
(1) it may be needed for aeronautical purposes (including runway protection
zones) or serve as noise buffer land, and (2) the revenue from interim uses of such
land contributes to the financial self-sufficiency of the airport. Further, land
purchased with a grant received by an airport operator or owner before December
31, I 987, will be considered to be needed for airport purposes if the Secretary or
Federal agency making such grant before December 31, 1987, was notified by the
operator or owner of the uses of such land, did not object to such use, and the land
continues to be used for that purpose, such use having commenced no later than
December 15, 1989.
d. Disposition of such land under (a) (b) or ( c) will be subject to the retention or
reservation of any interest or right therein necessary to ensure that such land will
only be used for purposes which are compatible with noise levels associated with
operation of the airport.
32. Engineering and Design Services.
It will award each contract, or sub-contract for program management, construction
management, planning studies, feasibility studies, architectural services, preliminary
engineering, design, engineering, surveying, mapping or related services with respect
to the project in the same manner as a contract for architectural and engineering
services is negotiated under Title IX of the Federal Property and Administrative
Services Act of 1949 or an equivalent qualifications-based requirement prescribed for
or by the sponsor of the airport.
33. Foreign Market Restrictions.
It will not allow funds provided under this grant to be used to fund any project which
uses any product or service of a foreign country during the period in which such
foreign country is listed by the United States Trade Representative as denying fair
and equitable market opportunities for products and suppliers of the United States in
procurement and construction.
34. Policies, Standards, and Specifications.
It will carry out the project in accordance with policies, standards, and specifications
approved by the Secretary including but not limited to the advisory circulars listed in
the Current FAA Advisory Circulars for AIP projects, dated (the latest
approved version as of this grant offer) and included in this grant, and in accordance
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with applicable state policies, standards, and specifications approved by the
Secretary.
35. Relocation and Real Property Acquisition.
a. It will be guided in acquiring real property, to the greatest extent practicable under
State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and
will pay or reimburse property owners for necessary expenses as specified in
Subpart B.
b. It will provide a relocation assistance program offering the services described in
Subpart C and fair and reasonable relocation payments and assistance to displaced
persons as required in Subpart D and E of 49 CFR Part 24.
c. It will make available within a reasonable period of time prior to displacement,
comparable replacement dwellings to displaced persons in accordance with
Subpart E of 49 CFR Part 24.
36. Access By Intercity Buses.
The airport owner or operator will permit, to the maximum extent practicable,
intercity buses or other modes of transportation to have access to the airport;
however, it has no obligation to fund special facilities for intercity buses or for other
modes of transportation.
3 7. Disadvantaged Business Enterprises.
The sponsor shall not discriminate on the basis of race, color, national origin or sex in
the award and performance of any DOT-assisted contract covered by 49 CFR Part 26,
or in the award and performance of any concession activity contract covered by 49
CFR Part 23. In addition, the sponsor shall not discriminate on the basis of race,
color, national origin or sex in the administration of its DBE and ACDBE programs
or the requirements of 49 CFR Parts 23 and 26. The sponsor shall take all necessary
and reasonable steps under 49 CFR Parts 23 and 26 to ensure nondiscrimination in the
award and administration of DOT-assisted contracts, and/or concession
contracts. The sponsor's DBE and ACDBE programs, as required by 49 CFR Parts
26 and 23, and as approved by DOT, are incorporated by reference in this
agreement. Implementation of these programs is a legal obligation and failure to
carry out its terms shall be treated as a violation of this agreement. Upon notification
to the sponsor of its failure to carry out its approved program, the Department may
impose sanctions as provided for under Parts 26 and 23 and may, in appropriate cases,
refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud
Civil Remedies Act of 1936 (31 U.S.C. 3801).
38. Hangar Construction.
If the airport owner or operator and a person who owns an aircraft agree that a hangar
is to be constructed at the airport for the aircraft at the aircraft owner's expense, the
airport owner or operator will grant to the aircraft owner for the hangar a long term
lease that is subject to such terms and conditions on the hangar as the airport owner or
operator may impose.
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39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport ( as defined in
section 47102 of title 49, U.S.C.) has been unable to accommodate one or more
requests by an air carrier for access to gates or other facilities at that airport in
order to allow the air carrier to provide service to the airport or to expand service
at the airport, the airport owner or operator shall transmit a report to the Secretary
that-
1) Describes the requests;
2) Provides an explanation as to why the requests could not be accommodated;
and
3) Provides a time frame within which, if any, the airport will be able to
accommodate the requests.
b. Such report shall be due on either February 1 or August I of each year if the
airport has been unable to accommodate the request(s) in the six month period
prior to the applicable due date .
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Special Conditions
Sponsor Type of Project Specia I Cond 1t1ons
Type 1
Airport Multi-year Grants/ MULTI-YEAR GRANTS -LETTER OF AGREEMENT: The maximum
Phased Projects obligation for the current fiscal year stated in Condition 1 of this grant
agreement may be increased by the additional amounts, if any, added by
the FAA letter to the Sponsor discussed in the subparagraph below, but
may not exceed the United States' share of the total estimated cost of
completion, except as provided in 49 USC§ 47108{b).
Under 49 USC§ 47108, as amended, and at the Sponsor's request , the
FAA commits the United States to obligate an additional amount to this
project for FY-[Enter Fiscal Year] pursuant to49 USC§ 47114 and subject
to the restrictions on the use of such apportionments imposed on FAA by
current or future statute or regulation.
It is further understood by the Sponsor and the FAA that this
commitment does not in itself obligate, preclude, nor restrict the FAA in
the use of any funds made available for discretionary use to further aid
the Sponsor in meeting the cost of this project under the terms of this
grant agreement and limitations of the law .
The exact amount of this commitment will be established for each fiscal
year by the FAA in a letter to the Sponsor stating the current maxim um
obligation for this project. This letter will be issued to the Sponsor by the
FAA when such computation and obligation can be made in FY [Enter
Fiscal Year] The Sponsor and the FAA agree that upon its issuance, this
letter will be considered incorporated by reference into this grant
agreement .
Airport ARFF and SRE: ARFF and SRE EQUIPMENT AND VEHICLES: The Sponsor agrees that it
Equipment will:
Acquisition 1) house and maintain the equipment in a state of operational
readiness on and for the airport;
2) provide the necessary staffing and training to maintain and operate
the vehicle and equipment;
3) restrict the vehicle to on-airport use only;
4) restrict the vehicle to the use for which it was intended; and
S) amend the Airport Emergency Plan and/or Snow and Ice Control Plan
to reflect the acquisition of the vehicle and equipment.
Airport Equipment [Choose the situation below that applies]
Replacement EQUIPMENT OR VEHICLE REPLACEMENT: The Sponsor agrees that it will
such as ARFF and SRE use the proceeds from the trade-in or sale of equipment being replaced
by this project to reduce the total project costs.
1 Sponsor types include Airport Sponsor (Public and Private), Airport Sponsor (Private Only), Noise , and State or
Local Government
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Special Conditions
Sponsor Type of Project Special Conditions
Type 1
EQ.UIPMENT OR VEHICLE REPLACEMENT: The Sponsor agrees that it will
use the Fair Market Value of equipment being replaced by this project to
reduce the total project costs.
EgUIPMENT OR VEHICLE REPLACEMENT: The Sponsor and the FM agree
that the Fair Market Value of equipment being replaced by this project is
less than $5,000, and that reimbursement to the FAA for the value of the
replaced equipment to reduce the total project costs
Airport ARFF Equipment-Off-OFF-AIRPORT STORAGE OF ARFF VEHICLE : The Sponsor agrees that it
Airport Storage will:
1) house and maintain the vehicle in a state of operational readiness for
the airport;
2} provide the necessary staffing and training to maintain and operate
the vehicle;
3) restrict the vehicle to airport use only;
4) amend the Airport Emergency Plan to reflect the acquisition of the
vehicle;
5) within 60 days, execute an agreement with local government
including the above provisions and a provision that violation of
agreement could require repayment of grant funding; and
6} submit a copy of the executed agreement to the FM.
Airport AWOS AUTOMATED WEATHER OBSERVING SYSTEMS (AWOS): The Sponsor
agrees that it will:
1) within 60 calendar days of grant acceptance, establish a
Memorandum of Agreement (MOA) with the FAA;
2) develop an Operations Maintenance Manual to more specifically
describe the operational, maintenance, and documentation requirements
for the AWOS;
3} within 60 calendar days of installation, take the necessary actions to
initiate the AWOS commissioning by the FAA; and
4} provide for the installation, commissioning, continuous operation, and
maintenance of any Non-Federal AWOS funded under this grant for the
useful life of the equipment.
The Sponsor further understands that the FAA will not take over the
ownership, operation, or maintenance of any Sponsor-acquired
equipment.
Airport ALP & AIP Funded AIRPORT LAYOUT PLAN: The Sponsor understands and agrees to
Construction update the Airport Layout Plan to reflect the construction to standards
satisfactory to the FAA and submit it in final form to the FAA. It is further
mutually agreed that the reasonable cost of developing said Airport
Layout Plan Map is an allowable cost within the scope of this project.
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Special Conditions
Sponsor Type of Project Special Conditions
Type 1
Airport Lighting -Operation LIGHTING: The Sponsor must operate and maintain the lighting system
and Maintenance during the useful life of the system in accordance with applicable FAA
standards.
Airport Temporary NAVAIDS TEMPORARY NAVAIDS: The Sponsor agrees that [Enter Type of
Equipment] equipment is being acquired for temporary use to minimize
disruptions to the airport during construction . The Sponsor further agrees
that upon construction completion of this project or at the point when
this equipment is no longer needed for its intended use (but no later than
the construction completion of the project), that the Sponsor will house
this equipment in an interior enclosure . The Sponsor further agrees to
make this equipment available, without cost, to be transferred to another
airport or as directed by the FAA .
Airport Construction on land NOTICE TO PROCEED· PROPERTY INTEREST AC9UIRED: The Sponsor
not yet acquired/ understands and agrees that the FAA authorization for the Sponsor to
Good Title issue a notice to proceed with construction work will not be given until
the Sponsor has adequately certified that good title will be acquired on
the land on which construction is to be performed.
Airport Construction on land TITLE EVIDENCE : The Sponsor understands and agrees that the FAA will
not yet acquired/ not make nor be obligated to make any payments involving Parcel(s)
Good Title [Enter parcel number(s) and other land identifying information] until title
evidence has been submitted to, and found satisfactory by the FAA,
subject to no liens, encumbrances, reservations or exceptions which in
the opinion of the FAA might create an undue risk or interference with
the use and operation of the airport.
Airport DBE Plan DBE PLAN: The Sponsor understands and agrees that the FAA will not
make nor be obligated to make any payments on this grant until the
Sponsor has received approval of its DBE Plan from the FAA Office of Civil
Rights .
Airport Environmental ENVIRONMENTAL : The environmental approval for this project was
issued on [Enter Approval Date] This project includes the following
mitigation measures :
[Enter Mitigation Measures)
The Sponsor understands and agrees to complete the above-listed
mitigation measures to standards satisfactory to the FAA . It is further
mutually agreed that the reasonable cost of completing these mitigation
measures is an allowable cost within the scope of this project.
Airport EMAS EMAS BLOCK PRE-PURCHASE: The Sponsor understands that it may
request reimbursement for payment made by the Sponsor to the EMAS
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Special Conditions
Sponsor Type of Project Special Cond1t1ons
Type 1
manufacturer for up to 90% of the cost of EMAS block manufacturing
costs of EMAS blocks that remain in the manufacturer's care, custody and
control provided that the Sponsor has provided a certification to the FAA
as to quantity and condition of the EMAS blocks . The remaining payment
may be made after delivery to the Sponsor's location and acceptance by
the Sponsor.
Airport Equipment EQUIPMENT ACQUISITION: The Sponsor understands and agrees that
any equipment acquired through this grant is considered a facility as that
term is used in the Grant Assurances. Further, the equipment must be
only operated by the Sponsor. The Sponsor agrees that it will maintain
the equipment and use it exclusively at the airport for airport purposes .
Airport Equipment -Friction FRICTION MEASURING DEVICES: The Sponsor agrees that it will properly
Measuring Device calibrate, operate, and maintain the friction measuring equipment. The
friction measuring equipment and tow vehicle (if applicable) must not be
used for any other purpose other than for conducting friction measuring
tests on airport pavement surf aces and directly related activities.
Airport NAVAIDS -ILS INSTRUMENT LANDING SYSTEM AND ASSOCIATED E9,UIPMENT IN
PROJECT: The Sponsor agrees that it will:
Note that in general, 1) Prior to commissioning, assure the equipment meets the FAA's
Category I !LS are no standards; and
longer being installed. 2) Remove, relocate, lower, mark, or light each obstruction to obtain a
Instead, RNAV clear approach as indicated in the 14 CFR part 77 aeronautical surveys.
approaches provide
equivalent approach
minima. Installation of
a new ILS must follow
the ILS policy and
must have APP-1
approval.
Airport Fence -Wildlife WILDLIFE FENCE: The Sponsor understands that the fence is being
installed to prevent wildlife from entering the airfield. The Sponsor
agrees that it will maintain the integrity of the fence for its useful life, but
no less than 20 years from the date of the grant was issued. The Sponsor
understands that maintenance of the fence includes rep air of damage to
the fence or gates due to any purpose.
Airport Land -Revise Exhibit UPDATE APPROVED EXHIBIT "A" PROPERTY MAP FOR LAND IN PROJECT:
"A" Property Map The Sponsor understands and agrees to update the Exhibit
"A" Property Map to standards satisfactory to the FAA and submit it in
final form to the FAA. It is further mutually agreed that the reasonable
cost of developing said Exhibit "A" Property Map is an allowable cost
within the scope of this project.
Airport Land acquisition -FUTURE DEVELOPMENT LAND: The Sponsor agrees to perform the
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Special Conditions
Sponsor Type of Project Special Conditions
Type 1
Future Land airport development which requires this land acquisition within [Enter
Number of Years (20 or less)) years of this grant agreement, and further
agrees not to dispose of the land by sale or lease without prior consent
and approval of the FAA . In the event the land is not used within [Enter
Number of Years] for the purpose for which it was acquired, the Sponsor
will refund the Federal share of acquisition cost or the current fair market
value of the land, whichever is greater.
Airport Master Plan -COORDINATION: The Sponsor agrees to coordinate this master planning
Coordination study with the metropolitan plann i ng organizations, other local planning
agencies , and with the State Airport System Plan prepared by the State's
Department of Transportation and consider any pertinent information,
data, projections, and forecasts which are currently available or as will
become available . The Sponsor agrees to consider any State
Clearinghouse comments and to furnish a copy of the final report to the
State's Department of Transportation .
Airport-New runway, new COORDINATION: The Sponsor has made available to (or will make
Medium or airport, or major available to) and has provided (or will provide) upon request to the
Large Hub extension -metropolitan planning organization, if any, in the area in which the
Only Coordination airport is located, a copy of the proposed airport layout plan or ALP
amendment to depict the project and a copy of any airport master plan in
which the project is described or depicted .
Airport NAVAIDS-AIRPORT-OWNED VISUAL OR ELECTRONIC NAVIGATION AIDS IN
Operations and PROJECT: The Sponsor agrees that it will:
maintenance
1) Provide for the continuous operation and maintenance of any
navigational aid funded under this grant agreement during the useful life
of the equ i pment;
2) Prior to commissioning, assure the equipment meets the FAA's
standards; and
3) Remove, relocate, lower, mark, or light each obstruction to obtain a
clear approach as indicated in the 14 CFR part 77 aeronautical survey.
Airport New or Replacement SITE SELECTION : The Sponsor understands and agrees that the Project
Airport cannot proceed beyond the site selection study until the Sponsor has
received formal approval from the FAA to proceed .
Airport Non-AIP Utility UTILITIES PRORATION: For purposes of computing the United States'
Proration share of the allowable project costs , the allowable cost of the [Enter
Utility Name) included in the project must not exceed [Enter Percent
(Numerical Value)l percent.
Airport Utility Relocation UTILITY RELOCATION IN PROJECT: The Sponsor understands and
agrees that :
1) the United States will not participate in the cost of any utility
relocation unless and until the Sponsor has submitted evidence
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Type 1
Airport
Airport
March 27, 2014
satisfactory to the FAA that the Sponsor is legally responsible for
payment of such costs;
2) FAA participation is limited to those utilities located on-airport or off-
airport only where the Sponsor has an easement for the utility; and
3) the utilities exclusively serve the Airport;
Obstruction Removal OBSTRUCTION REMOVAL: The Sponsor agrees to clear Parcel(s} [Enter
Parcel Numbers], as shown on Exhibit "A" Property Map, of the following
obstructions: [Enter All Obstructions] prior to final payment under the
project. The Sponsor also agrees that it will not erect, nor permit the
erection of any permanent structures or obstructions on the airport
except those required for aids to air navigation or those which have been
specifically approved by the FAA .
Pavement PAVEMENT MAINTENANCE MANAGEMENT PROGRAM: The Sponsor
agrees that it will implement an effective airport pavement maintenance
management program as required by Grant Assurance Pavement
Preventive Management. The Sponsor agrees that it will use the program
for the useful life of any pavement constructed, reconstructed, or
repaired with federal financial assistance at the airport. The Sponsor
further agrees that the program will
1. follow FAA Advisory Circular lS0/5380-6, "Guide lines and
Procedures for Maintenance of Airport Pavements," for specific
guidelines and procedures for maintaining airport pavements,
establishing an effective maintenance program, specific types of
distress and its probable cause, inspection guidelines, and
recommended methods of repair;
2. detail the procedures to be followed to assure that proper
pavement maintenance, both preventive and repair, is
performed;
3. include a Pavement Inventory, Inspection Schedule, Record
Keeping, Information Retrieval, and Reference, meeting the
following requirements:
a. Pavement Inventory. The following must be depicted in
an appropriate form and level of detail:
1) location of all runways, taxiways, and aprons;
2) dimensions;
3) type of pavement, and;
4} year of construction or most recent major
rehabilitation.
b. Inspection Schedule.
1} Detailed Inspection. A detailed inspection must be
performed at least once a year. If a history of recorded
pavement deterioration is available, i.e., Pavement
Condition Index (PCI) survey as set forth in the Advisory
Circular 150/5380-6, the frequency of inspections may be
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Type 1
extended to three years.
2) Drive-By Inspection. A drive-by inspection must be
performed a minimum of once per month to detect
unexpected changes in the pavement condition. For
drive-by inspections, the date of inspection and any
maintenance performed must be recorded .
4. Record Keeping. Complete information on the findings of all
detailed inspections and on the maintenance performed must be
recorded and kept on file for a minimum of five years. The type of
distress, location, and remedial action, scheduled or performed,
must be documented. The minimum information is:
a. inspection date;
b. location;
c. distress types; and
d. maintenance scheduled or performed.
5. Information Retrieval System. The Sponsor must be able to
retrieve the information and records produced by the pavement
survey to provide a report to the FAA as may be required.
Airport Pavement Exceeding PROJECTS WHICH CONTAIN PAVING WORK IN EXCESS OF ~2501000:
$250,000 The Sponsor agrees to:
a) Furnish a construction management program to the FAA prior to
the start of construction which details the measures and
procedures to be used to comply with the quality control
provisions of the construction contract, including, but not limited
to, all quality control provisions and tests required by the Federal
specifications. The program must include as a minimum:
(1) The name of the person representing the Sponsor who has
overall responsibility for contract administration for the
project and the authority to take necessary actions to comply
with the contract.
(2) Names of testing laboratories and consulting engineerfirms
with quality control responsibilities on the project, together
with a description of the services to be provided.
(3) Procedures for determining that the testing laboratories
meet the requirements of the American Society of Testing
and Materials standards on laboratory evaluation referenced
in the contract specifications (D 3666, C 1077).
(4) Qualifications of engineering supervision and construction
inspection personnel.
(5) A listing of all tests required by the contract specifications,
including the type and frequency of tests to be taken, the
method of sampling, the applicable test standard, and the
acceptance criteria or tolerances permitted for each type of
test.
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Type 1
(6) Procedures for ensuring that the tests are taken in
accordance with the program, that they are documented
daily, and that the proper corrective actions, where
necessary, are undertaken .
b) Submit at completion of the project, a final test and quality
control report documenting the results of all tests performed,
highlighting those tests that failed or that did not meet the
applicable test standard. The report must include the pay
reductions applied and the reasons for accepting any out-of-
tolerance material. An interim test and quality control report
must be submitted, if requested by the FAA .
c) Failure to provide a complete report as described in paragraph b,
or failure to perform such tests, will, absent any compelling
justification; result in a reduction in Federal participation for
costs incurred in connection with construction of the applicable
pavement. Such reduction will be at the discretion of the FAA and
will be based on the type or types of required tests not
performed or not documented and will be commensurate with
the proportion of applicable pavement with respect to the total
pavement constructed under the grant agreement.
d) The FAA, at its discretion, reserves the right to conduct
independent tests and to reduce grant payments accordingly if
such independent tests determine that sponsor test results are
inaccurate.
Airport-No State Highway STATE HIGHWAY SPECIFICATIONS: The Sponsor agrees that because
primary Specifications -State highway specifications will be used for airfield pavement
Pavement construction instead of FAA standard specifications, it will not seek AIP
grant funds for the rehabilitation or reconstruction of airfield pavement
included in this grant agreement for a period of 10 years after
construction is completed unless the FAA determines that the
rehabilitation or reconstruction is required for safety reasons, per 49
USC§ 47114(d) (S) (A).
Airport Pavement MAINTENANCE PROJECT LIFE: The Sponsor agrees that pavement
maintenance grant grant maintenance is limited to those aircraft pavements that are in
sufficiently sound condition that they do not warrant more extensive
work, such as reconstruction or overlays in the immediate or near future.
The Sponsor further agrees that AIP funding for the pavements
maintained under this project will not be requested for more substantial
type rehabilitation (more substantial than periodic maintenance) for a 5-
year period following the completion of this project unless the FAA
determines that the rehabilitation or reconstruction is required for safety
reasons .
Airport RPZ Acquisition PROTECTION OF RUNWAY PROTECTION ZONE : The Sponsor agrees to
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Special Conditions
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Type 1
prevent the erection or creation of any structure, place of public
assembly, or other use in the runway protection zone, as depicted on the
Exhibit "A": Property Map, except for NAVAIDS that are fixed by their
functional purposes or any other structure permitted by the FAA .
The Sponsor further agrees that any existing structures or uses within the
Runway Protection Zone will be cleared or discontinued by the Sponsor
unless approved by the FAA.
Airport RPZ Acquisition PROTECTION OF RUNWAY PROTECTION ZONE: The Sponsor agrees to
take any and all steps necessary to ensure that the owner of the land
within the designated Runway Protection Zone will not build any
structure in the Runway Protection Zone that is an airport hazard or
which might create glare or misleading lights or lead to the construction
of residences, fuel handling and storage facilities, smoke generating
activities, or places of public assembly, such as churches, schools, office
buildings, shopping centers, and stadiums.
Airport RPZ Future ACQUISITION OF THE RUNWAY PROTECTION ZONE: Future Interest in
Acquisition the Runway Protection Zone: The Sponsor agrees that it will acquire
[Enter the Fee Title or Easement) in the Runway Protection Zones for
runways that presently are not under its control within [Enter Number of
Years] years of this Grant Agreement . The Sponsor further agrees to
prevent the erection or creation of any structure or place of public
assembly in the Runway Protection Zone, except for NAVAIDS that are
fixed by their functional purposes or any other structure approved by the
FAA. The Sponsor further agrees that any existing structures or uses
within the Runway Protection Zone will be cleared or discontinued by the
Sponsor unless approved by the FAA.
Airport -Not Discretionary Funds in SMALL AIRPORT FUND: The source of this grant may include funding a
a large or project large or project from the Small Airport Fund .
medium hub
Airport VALE equipment LOW EMISSION SYSTEMS: The Sponsor agrees that vehicles and
equipment included in this grant:
1) will be maintained and used at the airport for which they were
purchased;
2) will not be transferred, relocated, or used at another airport without
the advance consent of the FAA;
3) will be clearly labeled using the FAA-designed VALE program
emblem;
4) will be replaced , at the Sponsor's own cost, any disabled or seriously
damaged vehicle or equipment at any time during its useful life, with an
equivalent vehicle or unit that produces an equal or lower level of
emissions for the useful life of the vehicle or equipment, or life of Airport
Emission Reduction Credits, whichever is longer.
The Sponsor further agrees that it will maintain annual records on
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Special Conditions
Sponsor Type of Project Special Cond1t1ons
Type 1
individual vehicles and equipment, project expenditures, cost
effectiveness, and emission reductions .
Airport VALE Recharging RECHARGING SYSTEM VALE-USE AND OPERATION REQUIREMENTS:
System The Sponsor understands that it is obligated to earn emissions credits
from the state air quality agency on a yearly basis for the use of this
recharging system and the use of electric ground support equipment at
the airport. The Sponsor understands and agrees that the Sponsor may
be obligated to repay to the FAA some or all of the federal share of the
recharging project if Sponsor does not earn the emissions credits that the
Sponsor estimated in the project application.
Airport or Building Allowable BUILDING AIP PRORATION: For purposes of computing the United
Noise Costs (Prorate} States ' share of the allowable project costs of the project, the allowable
cost of the [Enter Name of Work Item] included in the project must not
exceed [Enter Percent (Numerical Value) percent of the actual cost of the
entire building .
Airport or No ise Land ACQUISITION OF NOISE LAND : The Sponsor agrees that as part of the
Noise land acquisition in this project, it will prepare or update a Noise Land
Inventory Map and Reuse Plan to standards satisfactory to the FAA and
submit said documentation in final form to the FAA . It is further mutually
agreed that the reasonable cost of developing or updating a Noise Land
Inventory Map and Disposal Plan is an allowable cost w i thin the scope of
this project.
Airport or Noise -Annual ANNUAL NOISE REPORT: As a condition of this Airport Improvement
Noise Report Noise Program (AIP} grant, the Sponsor agrees to provide to the FAA , an
annual report of funds expended and actions associated with this grant
within 90 days following the end of each Federal fiscal year the grant
remains open . The report must provide the following information :
1) Total noise grant funds expended during the fiscal year.
2) Amount of funds expended by Program Element(s) as identified in the
Sponsor's Noise Compatibility Program (NCP).
3) Number of parcels mitigated by DNL contour and Program Element as
identified in the Sponsor's NCP.
4) Total number of people impacted by the Sponsor's NCP (by DNL
contour) and total number of people mitigated during the f iscal year by
DNL contour and Program Element as identified in the Sponsor's NCP .
5) A graphic (map) depicting DNL contours and the location of
mitigation action as defined by the Program Element(s) of the
Sponsor's NCP, including a list by address for mitigation actions shown on
the map.
6) A written plan outlining actions being planned for the next year
based on the Sponsor's priorities and the NCP .
7) Other information as required by the FAA .
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Special Conditions
Sponsor Type of Project Special Conditions
Type 1
All Sponsor Plans and PLANS AND SPECIFICATIONS PRIOR TO BIDDING: The Sponsor agrees
Types Specifications that it will submit plans and specifications for FAA review and approval
prior to advertising for bids.
All Sponsor Plans and PLANS & SPECIFICATIONS APPROVAL BASED UPON CERTIFICATION:
Types Specifications Types Certification The FAA and the Sponsor agree that the FAA approval
Certification of the Sponsor's Plans and Specification is based primarily upon the
Sponsor's certification to carry out the project in accordance with
policies, standards, and specifications approved by the FAA. The Sponsor
understands that:
l)The Sponsor's certification does not relieve the Sponsor of the
requirement to obtain prior FAA approval for modifications to any AIP
standards or to notify the FAA of any limitations to competition within
the project;
2)The FAA's acceptance of a Sponsor's certification does not limit the FAA
from reviewing appropriate project documentation for the purpose of
validating the certification statements;
3) if the FAA determines that the Sponsor has not complied with their
certification statements, the FAA witl review the associated project costs
to determine whether such costs are allowable under AIP.
All Sponsor Grants Based on GRANTS ISSUED ON ESTIMATES: The Sponsor understands and agrees
Types Estimates that this Grant Offer is made and accepted based on estimates for [Enter
Project Name]; and the parties agree that within [Enter Number of Days]
days from the date of acceptance of this Grant Offer, the Sponsor will
receive bids for [Enter Project Being Bid] contained within the grant
description. If, after the Sponsor has received bids, the FAA determines
that the maximum grant obligation of the United States exceeds the
expected needs of the Sponsor by $25,000.00 or five percent {5%),
whichever is greater based on the actual bid prices received, the FAA can
issue a letter to the Sponsor unilaterally reducing the maximum
obligation . The Sponsor understands that amendment
calculations will then be limited by this reduced maximum obligation .
All Sponsor Consultant Contract CONSULTANT CONTRACT AND COST ANALYSIS: The Sponsor
Types Cost Analysis understands and agrees that no reimbursement will be made on the
consultant contract portion of this grant until the FAA has received the
consultant contract, the Sponsor's analysis of costs, and the independent
fee estimate.
All Sponsor Design~Only Grants DESIGN GRANT: This grant agreement is being issued in order to
Types complete the design of the project. The Sponsor understands and
agrees that within 2 years after the design is completed that the
Sponsor will accept, subject to the availability of the amount of federal
funding identified in the Airport Capital Improvement Plan (ACIP), a grant
to complete the construction of the project in order to provide a usefu I
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Type 1
and useable unit of work. The Sponsor also understands that if the FAA
has provided federal funding to complete the design for the project, and
the Sponsor has not completed the design within four (4) years from the
execution of this grant agreement, the FAA may suspend or terminate
grants related to the design.
All Sponsor Force account FORCE ACCOUNT: The Sponsor agrees that proposals to accomplish
Types construction or engineering with the Sponsor's own personnel must
receive approval from the FAA prior to Sponsor incurring costs and that
no reimbursement payments will be made on that portion of this grant
until the Sponsor has received FAA approval for the force account
information.
All Sponsor land Acquisition -PROGRAM INCOME AND REVENUE FROM REAL PROPERTY: The
Types Revenue and Program Sponsor understands that all program income produced from real
Income property purchased in part with Federal funds in this grant received while
the grant is open will be deducted from the total cost of that project for
determining the net costs on which the maximum United States'
obligation will be based. The Sponsor further agrees that once the grant
is closed, all net revenues produced from real property purchased in part
with Federal funds in this grant must be used on the airport for airport
planning, development, or operating expenses. This income may not be
used for the Sponsor's matching share of any grant. The Sponsor's fiscal
and accounting records must clearly identify actual sources and uses of
these funds .
All Sponsor land acquisition -UNIFORM RELOCATION ACT: The Sponsor understands and agrees that
Types Relocation all acquisition of real property under this project will be in accordance
with the 49 Code of Federal Regulations Part 24, Uniform Relocation
Assistance And Real Property Acquisition For Federal And Federally
Assisted Programs .
All Sponsor Noise -mitigation INELIGIBILITY OF PREVIOUSLY INSULATED STRUCTURES: The Sponsor
Types understands and agrees that AIP funds may only be applied to noise
insulate structures under 14 Code of Federal Regulations Part 150 one
single time and that no structures in this grant have been previously
noise insulated using AIP funds.
All Sponsor Noise Mitigation -NOISE PROJECTS ON PRIVATELY OWNED PROPERTY: The Sponsor
Types Private land understands and agrees that no payment will be made under the terms
of this Grant Agreement for work accomplished on privately owned land
until the Sponsor submits the agreement with the owner of the property
required by the Grant Assurance Number 5: Preserving Rights and
Powers, and the FAA has determined that the agreement is satisfactory.
As a minimum, the agreement with the private owner must contain the
following provisions:
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Type 1
1} The property owner must inspect and approve or disapprove the work
on the project du ring and after completion of the measures as the FAA or
Sponsor reasonably requests.
2) The property owner is responsible for maintenance and operation of
the items installed, purchased, or. Neither the FAA nor the Sponsor bears
any responsibility for the maintenance, operation, or replacement of
these items.
3} If the Sponsor transfers Federal funds for the noise co rnpatibility
measures to a private property owner or agent, the property owner must
agree to keep records and make those records available to the FAA and
the Sponsor about the amount of funds received and the disposition of
the funds .
4) The property owner's right to sue for adverse noise impacts will be
abrogated if the property owner deliberately or willfully reduces the
effectiveness of the noise compatibility measures during the useful life of
such measures . This obligation will remain in effect throughout the useful
life of the noise compatibility measures, but not to exceed 20 years from
the date of the Sponsor's acceptance offed era I aid for the project.
All Sponsor Non AIP work in NON-AIP WORK IN APPLICATION: The Sponsor understands and agrees
Types project that:
1) the Project Application includes the planning and/or construction of
[Enter Non-Grant Work] that is not being funded with any Federal
funding in this project ;
2} although the Sponsor has estimated a total project cost of $(Enter
Total Project Amount], the total allowable cost for purposes of
determining federal participation will not exceed $(Enter Maximum
Federal Amount);
3) it must maintain separate cost records for the AIP and non-AIP work;
4) all cost records must be made available for inspection and audit by the
FAA;
5) within [Enter Number of Days] days of acceptance of this Offer, the
Sponsor will submit a revised Program Statement/cost estimate to the
FAA depicting the AIP and non-AIP costs and a revised cost estimate
depicting only AIP project costs;
6) the Sponsor understands that all non-AIP work is the sole
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Type 1
responsibility of the Sponsor; and
7) the amount of allowable cost that will be used for purposes of
determining an increase in the maximum obligation of the United
States will not exceed $[Enter Maximum Federal Amount]. which is the
total allowable cost for purposes of determining federal participation i n
of this special condition .
All Sponsor Planning Scope of PRELIMINARY SCOPE OF WORK: This Grant is made and accepted
Types Work Types upon the basis of a preliminary scope of work . The parties agree
that within 30 days from the date of acceptance of this Grant Offer, the
Sponsor will furnish a final scope of work to the FAA and that no work will
commence, nor will there be any contract signed for accomplishment of
such work, until the final scope of work has been approved by the FAA.
The Sponsor and the FAA further agree that any reference to the scope of
work made in the Grant Offer or in the project application is in respect to
the final scope of work.
Airport -Non-Fuel farms FUELING SYSTEM -USE AND OPERATION RE9UIREMENTS: This project
primary includes the installation of a new aviation fuel system . All revenue
generated by this fueling system must be used for the operation and
maintenance of the Airport in accordance w ith the grant assurances. The
fueling system established under this grant, will be operated solely by the
Sponsor and/or the Sponsor's employees. The Sponsor is further
obligated to operate and maintain the fueling system for the 20-year
grant expected life, including meeting all local, state, and federal
regulations related to the fuel system .
Airport -Non-Revenue Producing REVENUE PRODUCING PROJECT: The Sponsor agrees and understands
primary Project that the Sponsor has certified to the FAA that it has made adequate
provisions for financing its airside needs . Further, the Sponsor agrees it
will not seek AIP discretionary grant funds for the airside needs of the
airport for the three fiscal years following the fiscal year in which this
grant is issued . All revenue generated by this project must be used for the
operation and maintenance of the Airport in accordance w ith the grant
assurances .
Airport-All Projects -PRIVATELY OWNED AIRPORTS: The Sponsor understands and agrees that
Privately-Obligated Land the portion of airport dedicated for airport use as shown on the approved
Owned Exhibit "A" Airport Property Map dated [Enter MM/DD/YYYY] of Exhib it
"A") must not be sold, exchanged, the title encumbered, or its use
changed to a non -airport use without the written consent of the FAA .
The Sponsor further understands and agrees that the portion of the
airport NOT dedicated to airport use , but financially contributing to the
overall viability of the airport (as shown on Exhibit "A" Airport Property
Map) must continue to support the operation of the airport for a period
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Sponsor Type of Project Special Cond1t1ons
Type 1
of [Enter Number of Years (Minimum 10 Years)] years from the date of
this grant.
Airport Land Acquisition LAND ACQUISITION: The Sponsor agrees that no payments will be
made on the grant until the Sponsor has presented evidence to the FAA
that it has recorded the grant agreement, including the grant assurances
in the public land records of the county courthouse . The Sponsor
understands and agrees that recording the grant agreement legally
enforces these requirements, encumbrances and restrictions on the
obligated land .
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Special Conditions
Sponsor Type of Project Special Conditions
Type 1
State and/or
local
government
March 27, 2014
Noise Mitigation -
Land use
Compatibility
COMPATIBLE LAND USE PLANNING AND PROJECTS: The Sponsor
agrees and understands that:
1) It will achieve, to the maximum extent possible, compatible land
uses consistent with Federal land use compatibility criteria in Title 14,
Code of Federal Regulations, Part 150, and those compatible land
uses will be maintained;
2) It will provide, in the case of a planning grant, a land use plan that -
(a) Is reasonably consistent with the goal of reducing existing
non-compatible land uses and preventing the introduction of
additional non-compatible land uses;
(b) Addresses ways to achieve and maintain compatible land
uses, including zoning, building codes, and any other land use
compatibility measures identified under Title 49, United
States Code§ 47504(a)(2), that are within the authority of the
Sponsor to implement;
(c) Uses noise contours provided by the airport operator that
are consistent with airport operation and planning, including
any noise abatement measures adopted by the airport
operator as a part of its own noise mitigation efforts;
(e) Does not duplicate, and is not inconsistent with, the
airport operator's noise compatibility measures for the same
area; and
(f) Has been approved jointly by the airport owner or
operator and the Sponsor.
3) It will make provision to implement, or has implemented, those
elements of the plan ineligible for Federal financial assistance.
Page 16
090820 HCBOC Page 111
FAA
Airports
Current FAA Advisory Circulars Required for Use in AIP
Funded and PFC Approved Projects
Updated: 12/31/2015
View the most current versions of these ACs and any associated changes at:
http://www. faa .gov/airports/resources/advisory circulars
NUMBER TITLE
70/7460-1 L Obstruction Marking and Lighting
150/5020-1 Noise Control and Compatibility Planning for Airports
150/5070-68 Airport Master Plans
Changes 1 -2
150/5070-7 The Airport System Planning Process
Change 1
150/5100-138 Development of State Standards for Nonprimary Airports
150/5200-28E Notices to Airmen (NOT AMS) for Airport Operators
150/5200-30C Airport Winter Safety And Operations
Change 1
150/5200-31 C Airport Emergency Plan
Changes 1 -2
150/5210-50 Painting , Marking, and Lighting of Vehicle s Used on an Airport
150/5210-7D Aircraft Rescue and Fire Fighting Communications
150/5210-13C Airport Water Rescue Plans and Equipment
150/5210-148 Aircraft Rescue Fire Fighting Equipment, Tool s and Clothing
150/5210-15A Aircraft Rescue and Firefighting Station Building Design
150/5210-18A Systems for Interactive Training of Airport Personnel
FAA Advi sory Circula rs Required for Use in
AIP Funded and PFC Approved Projects
Updated 12/31/2015
ARP
Page 1 of 5
090820 HCBOC Page 112
NUMBER TITLE
150/5210-19A Driver's Enhanced Vision System (DEVS) Ground Vehicle Operations on
Airports
150/5220-10E Guide Specification for Aircraft Rescue and Fire Fighting (ARFF) Vehicles
150/5220-16D Automated Weather Observing Systems (AWOS) for Non-Federal Applications
150/5220-178 Aircraft Rescue and Fire Fighting (ARFF) Training Facilities
150/5220-1 BA Buildings for Storage and Maintenance of Airport Snow and Ice Control
Equipment and Materials
150/5220-20A Airport Snow and Ice Control Equipment
150/5220-21 C Aircraft Boarding Equipment
150/5220-228 Engineered Materials Arresting Systems (EMAS) for Aircraft Overruns
150/5220-23 Frangible Connections
150/5220-24 Foreign Object Debris Detection Equipment
150/5220-25 Airport Avian Radar System s
150/5220-26, Airport Ground Vehicle Automatic Dependent Surveillance -Broadcast (ADS-B)
Change 1 Out Squitter Equipment
150/5300-7B FAA Policy on Facility Relocations Occasioned by Airport Improvements of
Changes
150/5300-13A, Airport Design
Change 1
150/5300-14C Design of Aircraft Deicing Facilities
150/5300-16A General Guidance and Specifications for Aeronautical Surveys: Establishment
of Geodetic Control and Submission to the National Geodetic Survey
150/5300-1 ?C Standards for Using Remote Sensing Technologies in Airport Surveys
150/5300-1 BC Survey and Data Standard s for Submission of Aeronautical Data Using Airports
GIS
150/5320-5D Airport Drainage Design
150/5320-6E Airport Pavement Design and Evaluation
150/ 5320 -12C, Measurement, Co nstruction, and Maintenance of Skid Resistant Airport
Changes 1 - 8 Pavement Surfaces
FAA Advisory Circulars Required for Use in
AIP Funded and PFC Approved Projects
Updated 12/31/2015
ARP
Page 2 of 5
090820 HCBOC Page 113
NUMBER TITLE
150/5320-15A Management of Airport Industrial Waste
150/5235-48 Runway Length Requirements for Airport Design
150/5335-5C Standardized Method of Reporting Airport Pavement Strength -PCN
150/5340-1 L Standards for Airport Markings
150/5340-5D Segmented Circle Airport Marker System
150/5340-1 BF Standards for Airport Sign Systems
150/5340-26C Maintenance of Airport Visual Aid Facilities
150/5340-30H Design and Installation Details for Airport Visual Aids
150/5345-3G Specification for L-821, Panels for the Control of Airport Lighting
150/5345-58 Circuit Selector Switch
150/5345-?F Specification for L-824 Underground Electrical Cable for Airport Lighting
Circuits
150/5345-1 OH Specification for Constant Current Regulators and Regulator Monitors
150/5345-12 F Specification for Airport and Heliport Beacons
150/5345-138 Specification for L-841 Auxiliary Relay Cabinet Assembly for Pilot Control of
Airport Lighting Circuits
150/5345-26D FAA Specification For L-823 Plug and Receptacle, Cable Connectors
150/5345-27E Specification for Wind Cone Assemblies
150/5345-28G Precision Approach Path Indicator (PAPI) Systems
150/5345-39D Specification for L-853, Runway and Taxiway Retro reflective Markers
150/5345-42H Specification for Airport Light Bases, Transformer Housings, Junction Boxes,
and Accessories
150/5345-43G Specification for Obstruction Lighting Equipment
150/5345-44K Specification for Runway and Taxiway Signs
150/5345-45C Low-Impact Resistant {LIR) Structures
150/5345-46D Specification for Runway and Taxiway Light Fixtures
FAA Advisory Circulars Required for Use in
AIP Funded and PFC Approved Projects
Updated 12/3 1/2015
ARP
Page 3 of 5
090820 HCBOC Page 114
NUMBER TITLE
150/5345-4 7C Specification for Series to Series Isolation Transfonners for Airport Lighting
Systems
1 50/5345-49C Specification L-854, Radio Control Equipment
150/5345-50B Specification for Portable Runway and Taxiway Lights
150/5345-51 B Specification for Discharge-Type Flashing Light Equipment
150/5345-52A Generic Visual Glideslope Indicators (GVGI)
150/5345-530 Airport Lighting Equipment Certification Program
150/5345-54B Specification for L-884, Power and Control Unit for Land and Hold Short
Lighting Systems
150/5345-55A Specification for L-893, Lighted Visual Aid to Indicate Temporary Runway
Closure
1 50/5345-56B Specification for L-890 Airport Lighting Control and Monitoring System
(ALCMS)
150/5360-12 F Airport Signing and Graphics
150/5360-13 Planning and Design Guidelines for Airport Terminal Facilities
Change 1
150/5360-14 Access to Airports By Individuals With Disabilities
150/5370-2F Operational Safety on Airports During Construction
150/5370-10G Standards for Specifying Construction of Airports
150/5370-11 B Use of Nondestructive Testing in the Evaluation of Airport Pavements
150/5370-13A Off-Peak Construction of Airport Pavements Using Hot-Mix Asphalt
150/5370-158 Airside Applications for Artificial Turf
150/5370-16 Rapid Construction of Rigid (Portland Cement Concrete) Airfield Pavements
150/5370-17 Airside Use of Heated Pavement Systems
150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements
150/5380-9 Guidelines and Procedures for Measuring Airfield Pavement Roughness
150/5390-2C Heliport Design
FAA Advisory Circulars Required for U se in
AIP Funded and PFC Approved Projects
Updated 12 /31 /2015
ARP
Page 4 of 5
090820 HCBOC Page 115
·, . -} ·' •• -·l
NUMBER TITLE ..
. _;··'"··~.· ;··.'\',
150/5395-1 A Seaplane Bases
THE FOLLOWING ADDITIONAL APPLY TO AIP PROJECTS ONLY
Updated: 12/31/2015
~~ .. . .. · .. .. -' .. -~~)!./ ·~ ~-. ;-~~ ·, ·, ... ~-. ' .. .. ~ t-.r " ,~ -~ ·•·•· '~ ~ l·: ., ., ·, ,,
TITLE :/' ,'.\:f· . " ·-·:.:' .. .. ,::--···1 ; ...... ,· ·' ~ ..; ~ .. ·":.·_: l' -... ·\· . NUMBE~ .. ; ...: a .. . ·, ~' ' '/' . ., .:..,. .•', ' " .
150/5100-14E, Architectural, Engineering, and Planning Consultant Services for Airport Grant
Change 1 Projects
150/5100-17, Land Acquisition and Relocation Assistance for Airport Improvement Program
Changes 1 - 6 Assisted Projects
150/5300-15A Use of Value Engineering for Engineering Design of Airports Grant Projects
150/5320-17 A Airfield Pavement Surface Evaluation and Rating (PASER) Manuals
150/5370-12 B Quality Control of Construction for Airport Grant Projects
150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements
150/5380-78 Airport Pavement Management Program
150/5380-9 Guidelines and Procedures for Measuring Airfield Pavement Roughness
FAA Advisory Circulars Required for Use in
AIP Funded and PFC Approved Projects
Updated 12/31/2015
ARP
Page 5 of 5
090820 HCBOC Page 116
AGENDA ITEM J-/ -G-
Harnet t
C O UNTY
NORTH CAROLINA
RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
DECLARING PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING THE
DISPOSITION OF PERSONAL PROPERTY BY DONATION
www.harnett.org
WHEREAS, the Hamett County DSS Child Support Office relocated to its new facility at
311 W Cornelius Harnett Boulevard, Lillington, North Carolina 27546 ; and
WHEREAS, the County of Hamett purchased new office furniture for the new Child
Support Office; and
WHEREAS, the furniture located in the Child Support Office's old facility at 317 E.
Jackson Boulevard, Erwin, North Carolina 28339 was originally purchased by the State of North
Carolina and subsequently gifted to the County of Hamett; and
WHEREAS, the furniture located at the old facility in Erwin, North Carolina, identified
on the attached Exhibit A, is surplus to the needs of the County; and
WHEREAS, pursuant to North Carolina General Statute§ 153A-l 76 and§ 160A-280,
the County may convey surplus personal property to a nonprofit organization which carries out a
public purpose; and
WHEREAS , the Hamett County Board of Commissioners desires to convey the surplus
property to Habitat for Humanity of Harnett County to assist in their mission to bring people
together to build homes, communities, and hope in Hamett County; and
NOW, THEREFORE BE IT RESOLVED by the Hamett County Board of
Commissioners as follows:
1. That the furniture identified in Exhibit A is hereby declared surplus property.
2. That the County Manager is authorized to transfer and execute any documents
necessary to transfer the property to Habitat for Humanity of North Carolina.
3. That the property or sub sequent sale thereof shall be used by Habitat for Humanity of
North Carolina for a public purpose that benefits the citizens of Harnett County.
4. That the County of Hamett makes no express or implies warranties of merchantability
of any surplus property, or part thereof, or its fitness for a particular purpose
regardless of any oral statements that may be made concerning the surp lus property or
any part thereof.
5. That this resolution shall be effective upon its adoption.
1
stro ng root s • new grow t h
090820 HCBOC Page 117
Duly adopted by the Harnett County Board of Commissioners this 8th day of September
2020.
HARNETT COUNTY BOARD OF COMMISSIONERS
By: __________________ _
Howard Penny Jr.
Chairman of the Board of Commissioners
Attest:
Margaret Regina Wheeler, Clerk
2
www.harnett.org
090820 HCBOC Page 118
EXHIBIT A
Quantity Description
9 Two drawer black metal filing cabinet
13 Five drawer black metal filing cabinet
1 Two drawer tan metal filing cabinet
1 Four drawer black metal filing cabinet
3 Five drawer ivory metal filing cabinet
1 Four drawer lateral tan metal filing cabinet
1 Five drawer gray metal filing cabinet
5 Black desk chair
1 Six shelves brown wood bookcase
11 Black metal chair with black cushions
1 Black metal chair
2 Blue plastic chair
2 Brown wood chair with brown cloth
1 Brown wood chair with brown leather
1 Brown wood chair with gray cloth
1 Metal chair with brown cushions
1 Brown wood chair with black cushion
1 Black metal coat rack
4 Large cork board
2 Small cork board
13 Seven drawer brown wood desk
1 Five drawer ivory metal desk with brown wood top
1 Brown wood desk with three metal black drawers
and top shelves
1 Gray metal shelves
1 Exterior white metal courier box
1 Clear plastic desk chair mat
4 Metal printer stand with two brown wood tops
1 Metal printer stand with one brown wood top
1 Small brown wood coffee table
1 Small brown wood box
15 Brown wood computer table with keyboard tray
3 Small metal computer table with brown wood top
2 Small square brown wood table
6 Metal table with brown wood top
7 Brown wood table with folding metal legs
1 Brown wood rectangular table
2 Small brown wood rectangular table with drawer
1
090820 HCBOC Page 119
1 Small wood table with black base
1 Small brown wood rectangular table
1 White wood cabinet
1 Brown wood barstool
Total Number of Items: 127
2
090820 HCBOC Page 120
Board Meeting
Agenda Item
AGENDA ITEM ~H
MEETING DA TE: September 8, 2020
TO: HARNEIT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Implementation of Compliance Engine for Code Compliance tracking
REQUESTED BY: Larry Smith, Emergency Services Director
REQUEST:
Emergency Services requests the approval to utilize Compliance Engine to track and drive
fire code compliance, reduce false alarms and provide a safer community. It provides a
secure cloud environment in which third party contractors that inspect, test, and maintain fire
protections systems, can submit their reports via Brycer's web portal direct to the Fire
Marshal, facilitating a more efficient review , tracking, and follow-up process with occupants
to correct deficiencies and maintain systems. Brycer also provides a proactive service, in
addition to the web-based technology, that includes hard and soft copy notifications to help
increase testing and maintenance in a given jurisdiction. The end result is a comprehensive
and accurate aggregation of data around which buildings have what types of systems, when
they were last tested, and if there are any open deficiencies that could jeopardize their
successful deployment in the event of an incident. With The Compliance Engine, your
Department will be better equipped to do more with less in their mission to drive 100% code
compliance with life safety laws. Compliance engine is no cost to the county. The fee's are
paid by 3rd party contractors on per system, per premi ses , per annum basis.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C :\Users\gwh eeler\AppData\Local\Microsoft\Windows\INet Cache\Contcnt.Outlo ok \W5ENE9SY\Comp liance En gine
Software .docx P age I o f I 090820 HCBOC Page 121
V'CER PR CING MO L THE -, -?, COMPUANCE -·;t-•. ENGINE ·-"'''"'· BR CER Bililng· · .. .-, System Type Submittal Option Price --_Fr_etjuen_fy~ --------Active Smoke Control System Annual $15.00 AnnutJI Automatic Fire Sprinkler System Annual, Quarterly, Monthly $15.00 Annual 5-Year Obstruction Sprinkler Annual $15.00 Annual Commercial Kitchen Exhaust System (Cleaning) Annual, Semi-Annual Quarterly, $15.00 Per Submittal Monthly Commercial Kitchen Hood Suppression System S<:!mi-Annual S1s.oo Per Submittal Emergency Generator Annual $15.00 Annual Fire Alarm System Annual, Quarterly, Monthly $15.00 A.nnual Fire Escape Annual, S·Year $15.00 Annual Fire Pump Annual, Quarterly, Monthly $15.00 Annuill Private Hydrant System Annual $15.00 Annual Special Suppression System Annual, Semi·Annual $15.00 Per Submittal Spray Booth Annual, Semi-Annual $15.00 Per Submittal Standpipe Annual, 5-Year $15.00 Annuill $15: Renewal Notice {37 days prior), Past Due Notice (45 days after), Deficiency Notice (Once deficiency report is reviewed) ---We will make phone calls on Past Due Systems/Properties AND we will make phone calls on Deficient Systems/Properties 090820 HCBOC Page 122
THE COMPLIANCE ENGINE
IMPLEMENTATION PLAN
THE
COMPLIANCE
ENGINE
PONEPED BY BRYCER
090820 HCBOC Page 123
TABLE OF CONTENTS
Imple1nentation Task List. ............................................................................................................................. 2
Notification Templates .................................................................................................................................. 3
Renewal Notificat ion Template ................................................................................................................. 4
Manual Date Renewal Notification Template ........................................................................................... 5
Manual Date Overdue Notification Template ........................................................................................... 6
Overdue Notification Template ................................................................................................................. 7
Deficiency Notification Template ............................................................................................................. 8
AHJ Sample Requirement Letter to Fire Protection Contractors .............................................................. 9
AHJ Sample Requirement Letter to Fire Protection Contractors ............................................................ 10
TCE Tracks the Following Systems: .............................................................. Error! Bookmark not defined.
Pricing Model for Fire Protection Contractors ............................................................................................ 11
The Compliance Engine Premises Upload Version 3.0 ................................. Error! Bookmark not defined.
Upload File Layout.. ................................................................................... Error! Bookmark not defined.
Upload File Layout ..................................................................................... Error! Bookmark not defined.
For AHJs Website ................................................................................................................................... 12
1
090820 HCBOC Page 124
Implementation Task Li st
The fo ll owin g is the li st of tas k s n eede d to be co m pleted by Hamett Count y Fire Marshal Offi ce,
in or der to co m pl et e th e impl ementatio n . By c ompl etin g these is a time ly manner wi ll all ow for
the si mp lest and smoothest tran si ti on into the syste m.
Task Responsible Due Date Completed
Party
Obtain Logo AHJ D
Obtain FM Signature AHJ D
Obtain Fire Code Version AHJ D
!TM /Contractor Firm Li st BRYCER D
Data Extraction Meeting BRYCER& D
AHJ
Data scrubbing and cleansing BRYCER D
Testing & Acceptance of AHJ BRYCER& D
Data AHJ
Send AHJ Announcement BRY CER D
Sign off on notification templates AHJ D
Send fTM Requirement Letter BRYCER D
Call Top lTMs BRYCER D
Conduct AHJ User Training BRYCER & D
AHJ
Go Live BRY CE R& D
AHJ
2
090820 HCBOC Page 125
Notification Templates
Next 6 Pages are the notification templates.
Please note that bold texts are auto populated fields from our system. Whatever information you
add to these areas will be added into our system and will be used on all templates including those
field types.
These templates have been created with common language that most Jurisdictions can utilize
without much change. Should you see the need to change certain language to fit within your
jurisdictions guidelines please add the changes and submit back for final modification into our
system.
If you feel these are good the way they have been created, please let us know and these will be
loaded as your default templates in our system for notifications . At any time, you see the need
for changes please contact our office and we will work with you to get the changes completed
and reset all notifications so they reflect any needed adjustments
3
090820 HCBOC Page 126
Renewal Notification Template
Harnett County Fire Marshal Office
1005 Edwards Dr
Lillington, NC 27546
Month/Day/Year
Premises Location
Address
City, State Zip Code
Dear Building Occupant/Owner,
NOTICE
In accordance with local Fire code ___ our records indicate the system type located at your property,
property address is due for inspection by a licensed company.
Per state and local regulations, system type must be tested within the month of your renewal date which
is Month/DayN ear.
For your convenience, the name and contact information of your last inspection company of record, if
available, is listed below. A licensed individual from a licensed company is required by law to inspect
and test your system type.
Inspection Company
ABCITM
Phone#
###.###.####
Emitil
info@ abcitru.com
It is the responsibility and requirement of the inspection company testing your apparatus to submit
all test reports to us via the web at www.thecomplianceengine.c om . All questions concerning the
above requirements should be directed to the AHJ Name.
Sincerely Yours in Life & Fire Safety;
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E. rdaniels@hamett.gov
NID ### IRN ####
4
090820 HCBOC Page 127
Manual Date Renewa l Notification Template
Hamett County Fire Marshal Office
l 005 Edwards Dr
Lillington, NC 27546
M onth/DayN ear
Premises Location
Address
City, State Zip Code
Dear Building Occupant/Owner:
NOTICE
In accordance with local fire code our records indicate the system type located at your property,
property address is due for inspection by a licensed company.
The system must be tested per state and local regulations. We have not received this report; please have
your service contractor forward immediately.
A licensed company is required by law to inspect and test your system type. It is the responsibility and
requirement of the inspection company testing your apparatus to submit all test reports to us via
the web at \\ w"' .thecomplianceenginc.com .
All questions concerning the above requirements should be directed to the AHJ Name.
Sincerely Yours in Life & Fire Safety;
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E.rdaniels@ hamett.gov
NID ### IRN ####
5
090820 HCBOC Page 128
Manual Date Overdue Notification Template
Harnett County Fire Marshal Office
1005 Edwards Dr
Lillington, NC 27546
Month/Day/Year
Premises Location
Address
City, State Zip Code
Dear Building Occupant/Owner:
NOTICE
***PAS1 DUE***
Our records indicate the system type located at your property, property address is PAST DUE for
inspection by a licensed company. In order to avoid penalties, as provided by law for such violations, you
must take immediate action.
Actions Required:
1. Have your system type inspected, tested and maintained by a licensed company and,
2. Have your inspection company submit the test results to the us at www.th ecomplianc e e ngin e .com
If this inspection has been completed you must notify your inspection company that they are
required to submit on your behalf a copy of this report via the web at
w ww .thecomplia n ceengine.com.
All questions concerning the above requirements should be directed to the AHJ Name
Sincerely Yours in Life & Fire Safety;
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E. rdaniels@hamett.gov
NID ### IRN ####
6
090820 HCBOC Page 129
Overdue Notification Template
Hamett County Fire Marshal Office
l 005 Edwards Dr
Li lli ngton, NC 27546
Month/Day/Year
Premises Locati on
Address
City, State Zip Code
Dear Building Occupant/Owner,
NOTICE
'
**"'PAST DUF""""'
Our records indicate the system type located at your property, property address is PAST DUE for
inspection by a licensed comp any. In o rder to avoid penalties, as provi ded by law for such violations, you
must take immediate action.
Actions Required :
1. Have your system type inspected, tested and maintained by a licensed company and,
2. Have your in spection company submit the te st results to the us at www .thecompl iance e ngine .com
The system type was due to be tested on or before Month/Day/Year per State and local regulations .
For your conven ience, the name a nd contact in formatio n of your last inspection company of record , if
ava ilable, is listed below. A licensed indi vidual from a li censed com pany is required by law to inspect
and te st your system type.
Inspection Company
ABCITM
Phone#
###.###.####
Email
info@abcitm.com
If this inspection has been completed you must notify your testing company that a copy of this
report must be submitted to us via the web at ww w.thecu mplia nceeng ine .com. All questions
con cerning the above requirement s s hould be directed to the AIU Name.
Sincere ly Yours in Life & Fire Safety;
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E. rdanie ls@ hamett.gov
NID ### IRN ####
7
090820 HCBOC Page 130
Deficiency Notification Template
Harnett County Fire Marshal Office
1005 Edwards Dr
Lillington, NC 27546
Month/Day/Year
Premises Location
Address
City. State Zip Code
NOTICE
SUBJ: Deficiency with regards to fire preve11tio11 aud life safety code __ _
A recent inspection of your system type, at property address on month/date/year by ITM Company
revealed the violations listed below.
This is an ORDER TO COMPLY. Your failure to comply with this notice before re-inspection on (30
days from date ofletter) may make you liable for the penalties provided for by law for such violation(s)
under the city 's Building and Fire Codes.
Deficiency found during I IM sen ice: Deficiency Descnption
Deficienc) found during 11 M sen ice: Delicienc) Description
Dcftcienc) found during 11 M sen ice: Deficiency Description
Deticienc) found during 11 M sen ice: Deficiency Description
If you have corrected all deficiencies, please have your inspection contractor provide documentation of
the repair at www.thecom pli a nceen gi ne .com.
Sincerely Yours in Life & Fire Safety;
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E. rdaniels@hamett.gov
NID ### IRN ####
8
090820 HCBOC Page 131
AHJ Sample Requirement Letter to Fire Protection Contractors
Hamett County Fire Marshal Office
1005 Edwards Dr
Lillington, NC 27546
Dear Service Provider,
The AHJ Name has instituted a new process for service providers who inspect and test fire protection
systems. Effective Go Live Date all compliant & non-compliant fire protection systems test reports are
required to be sent to the AHJ Name electronically by your respective organization via The Compliance
Engine's online system at www.thecomplianceengine.com.
The AHJ Name is dedicated to delivering 100% compliance with our adopted Fire Code. This web based
service will aggregate, track and streamline the collection of compliance data of our jurisdiction's
systems. Property owners will receive timely proactive notifications of their testing requirements, and the
AHJ Name will gain the ability to better mitigate the risk in our community by improving public safety to
our citizens.
All service providers who inspect or test fire protection systems within the AHJ Name 's jurisdiction are
required to register and submit all test, inspection and service reports via The Compliance Engine. All
reports must be submitted in accordance with the testing schedule and requirements outlined in our
adopted fire code.
Benefits to you:
• Increases market opportunity and demand for your fire protection services
• Ensures all reports arrive, affording you the ability to track our department's follow up
• Enhances maintenance revenue and timeliness of deficiency corrections
• Improves customer retention with renewal notifications identifying you as company of record
• Minimizes non licensed contractors from working in your market
This proven process requires the service provider pay a nominal filing fee at the time of submittal. There
is no fee to register your company with The Compliance Engine. Once registered, pricing is viewable
under AHJ Name icon in The Compliance Engine. If you are a licensed fire protection system contractor
and are not currently registered with Brycer, please do so at www.thecomplianceengine.com.
We look forward to partnering with you to better protect and serve our community. We are confident this
will benefit us ALL.
Sincerely,
Z'~S~
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E. rdaniels@harnett.gov
9
090820 HCBOC Page 132
AHJ Sample Requirement Letter to Fire Protection Contractors
(Continued)
Keys to Getting Started: Systems Tracked:
• Register at www.thecomplianceeengine.com (customize per AHJ)
• Sign up for training
• Complete account set up by entering all inspectors,
inspector licenses, and company licenses
• Automatic Fire Sprinkler System
• Add Users and company logo for brand awareness
Key Processes to Know:
• Select correct template for each report submitted: Fire
Alarm, Sprinkler, Kitchen Hood, etc.
• Enter all test reports and type out deficiencies
• Attach pdf version of inspection report when using short
form (fire protection systems only)
• Ensure all reports entered are submitted for payment
• Update deficiency tracking to inform AHJ that violations
have been corrected
• Check notifications icon to track sent out by AHJ
• Open inspection reports are saved reports not yet
submitted to AHJ, if not submitting these to AHJ delete
• Submit a new premises when necessary (if you cannot
locate the premises in the existing database)
• View your transaction list to confirm correct payment
• Create new users when necessary
• Update credit card information
• Fire Alarm System
• Commercial Kitchen Hood
Suppression System (Testing
and Cleaning)
• Standpipe
• Active Smoke Control System
• Private Hydrant System
• Fire Pump
• Spray Booth
• Emergency Generator
• Special Suppression System
• Fire Escape
10
090820 HCBOC Page 133
Pricing Model for Fire Protection Contractors
PRICING MODEL
System Type Submittal Option
Ac tive Sm o ke Control System Annual
Automatic Closing Fire Doors Annual .,
Automat i c Fire Spri n kl er System Annual, Quarterly, Monthly
5 · Year Obstruction Sprinkler Annual
Commerci al Ki tchen Exhaust Syst em (Cleani ng) Annual, Sem i -Annual Quarterly,
Monthly
Commercial Kitchen Hood Suppression System Semi-Annual
Emergency Generator Annual
Fire Alarm System Annual, Quarterly, Monthly
Fire Escape An n ual, 5 -Yea r
Fire Pum p Annual, Quarterly, Monthly
Pr ivate Hydrant System Annual
Special Sucor ession System Annual, Sem i -Annual
Spray Boo t h Annual , Semi -Annua l
Standpipe Annual, 5-Year
THE
COMPLIANCE
~
Price Billing
Frequency
$15.00 An nual
$15.00 Annual
$15.00 An nual
$15.00 Annual
$15.00 Pe r Submittal
$15.00 Per Submittal
$1 S.OO Annual
$15.00 Annual
$15.00 An n ual
$15.00 Annual
$15.00 Annual
$15.00 Per Submittal
$15.00 Per Submi t tal
$15.00 Annual
$.JS; Renewal Notice (37 days prior), Past Due Notice (45 days after), Deficiency Notice (Once deficiency report Is
reviewed) ·-We will make phone calls on Past Due Systems/Properties AND we will make phone calls on Deficient
Systems/Properties
11
090820 HCBOC Page 134
For AHJs Website
Fire Protection System Inspection & Reporting Policy
Fire Protection System Inspection, Testing & Maintenance
All fire protection systems in {jurisdiction} are required by the fire code to be in spected tested
and maintained on regular intervals. Please see fire code for schedule (add hyperlink). The
purpose of these inspections is to ensure the system will operate properly in the event of an
incident, ensuring a safe environment by minimizing the risk of life and property loss.
The {jurisdiction} has contracted with BRYCER, LLC to help manage the fire protections systems
inspection, testing and maintenance program . All contractors who perform inspection, testing
and maintenance services of fire protection systems are required to electronically submit all
compliant and non-compliant reports to the department via www.TheComplianceEngine.com .
Fire Protections Systems electronically tracked by {AHJ} include : (this is sp ecific to the AHJ)
• Automatic Fire Sprinkler Systems
• Fire Alarm
• Commercial kitchen hood suppression systems
• Standpipes
• Active smoke control systems
• Fire pumps
• Spray booth
• Emergency generators
• Special Suppression/clean-agent systems
Contractors are required to submit test results to {AHJ} on behalf of their customers. Register
with The Compliance Engine here.
Contact BRYCER, LLC for any training/support related questions at 1-855-279-2371 or email
support@mybrycer.com
12
090820 HCBOC Page 135
Board Meeting
Agenda Item
AGENDA ITEM Y-:r:.
MEETING DA TE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Unfreeze two Deputy positions and an Administrative Assistant positions
REQUESTED BY: Sheriff Wayne Coats
REQUEST:
Sheriff Coats requests approval to unfreeze two deputy positions(# 1178 & # 1179) and one
Administrative Assistant position (# 1124) effective September l, 2020. These three
pos itions were frozen and unfunded as part of the FY 2021 budget.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P :\BOC\U nfreeze positi o ns.docx Page 1 o f I
090820 HCBOC Page 136
Board Meeting
Agenda Item
AGENDA ITEM 4:-~
MEETING DATE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award of AMI Program Management Contract to MeterSys
REQUESTED BY: Steve Ward, HRW Director
REQUEST:
This is a formal request for the Board to award an advanced metering infrastructure program
management contract to MeterSys out of Raleigh, N .C in the amount of $642,931. This is
the primary consultant for the Hamett Regional Water Advanced Metering Infrastructure
Project. They will manage all phases of the project implementation to ensure every aspect of
the meter changeout and software integration meets our requirements. The scope of work is
attached for your review. This expense is part of project and is funded from HR W reserves.
Please place this item on the agenda at the next available meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\U sers\gw heeler\Ap pData\Local\Microsoft\ Windows\IN ctCache\Content. Outlook\ W5 ENE9S Y\MeterSy s Program Mgt
Award Agenda Request 8-25-20.docx Page I of l
090820 HCBOC Page 137
PROGRAM MANAGEMENT SCOPE OF WORK
FOR HARN ITT COUNlY AND HARNITT REGIONAL
WATER ADVANCED METERING INFRASTRUCTURE
(AMI) REPLACEMENT PROJECT
MeterSYS
703 West Johnson Street
Raleigh, North Carolina 27603
www.metersys.com
August 24, 2020
090820 HCBOC Page 138
11
11111111111111 MeterSYS
, , Advot")(e d Meteri n g S0lu11ons
Harnett County -Advanced Metering Infrastructure Program Management
Scope of Work
Program Management Responsibilities: Under this engagement, MeterSYS will serve as program manager for
all facets of AMI implementation, including financial oversight, project progression management, network
installation and performance, multi-systems interfacing, quality field device installation and data management,
internal/external communications, and organizational change management. MeterSYS has assigned
responsibility for each of these critical categories to our consulting team members who will provide both
experience and expertise through all phases and tasks of the program of work.
Specifically, MeterSYS will represent the interests of Harnett Regional Water (HRW) in the installation of meters ,
endpoints, and a county-wide AMI network, and the interface of the Meter Data Management System (MOMS)
with Harris AUS billing software. These elements are predictably performed by application of the MeterSYS
Program Management Plan and summarized as follows:
PROJECT SETUP
AND ACTIVATION
SY STEMS
INTEGRATI O N
MANAGEMENT
1. Project Setup and Activation
Testing Phase
NETWORK
INSTALLATION
• ALL SYSTEMS
TE STING
• FULL
DEPLOYM ENT
PROJECT
CLO SEOUT AND
ACCEPTANCE
This step serves as the official start of the Implementation project and the critical foundation for an effective
deployment and for future system operation. It involves engagin g HRW Staff, the meter vendor, th e installer,
and the MeterSYS project team, through collaborative project planning, mil estone scheduling, roles and
respon sibilities defining, and general project "housekeeping."
Upon authorization to proceed , the MeterSYS Program Manager and project team will initiate the work plan
that will provide the ba seline for development of the draft project plan. The re sults of the discovery session will
involve:
• Drafting of the project charter and program management workbook (project schedule, project financial s
tracking/pay application, team contacts) with input by HRW project team and prime meter vendor;
charter will contain all standard elements of documentation including roles and responsibilities, project
organizational structure, project plan , SLAs, RACI chart, KPls, financial summaries with payment
process ing standards
• Program management application setup and training -M eterSYS utilizes Zoho Projects , a web-based
Page I 2 Harnett County AMI Program Management Scope of Work-2020
090820 HCBOC Page 139
11
11111111111111 MeterSYS
1 I Adv anced Met e ring Solutions
application providing project plan progression, document retention, schedule of key activities, internal
project team messaging, and customized reporting
• Data Quality Reviews: During Discovery, conduct a full CIS data download for quality reviews and data
management clean-up in coordination with HRW Customer Service, Utility Billing, and the Meter Shop
• Project Kickoff Meeting: Following successful completion of the Discovery Session, MeterSYS will, in
cooperation with the project team, plan and facilitate the Project Kickoff Meeting that involves all
stakeholders of HRW AMI Implementation Program
• QA/QC and Quality System: MeterSYS will hold each vendor responsible for developing and adhering to
industry best practices for process QA and product QC actions and results aligned with the Prime
Vendor's contracted scope of work. At a minimum, it is expected that Vendors' QA/QC efforts will
consist of plans, procedures, and the organization necessary to assure adequate control (inspection) and
delivery of quality for materials, workmanship, installation procedure compliance and operations
covering both on-site and off-site work. Vendors will be required to perform their own audits to assure
compliance with the requirements of their quality program which will include at a minimum:
• QA/QC documentation to cover the scope of the work
• Designated QA/QC personnel
• Checklists approved by person completing the work and by QA/QC personnel accepting the work
The MeterSYS Program Manager will have responsibility for the overall Quality System in close coordination with
the Utility Project Manager and Project Team to facilitate activities and a fundamental commitment to quality of
performance and process including, but not limited to:
• Conducting periodic field audits of Vendors' QA/QC activities
• Checking contractor supplied documentation
• Witnessing contractor operations, inspections, and tests
• Performing independent inspections and tests using data and onsite v alidation to verify
Program Finance Management: MeterSYS will provide financial
oversight and quality control throughout the entirety ofthe program of
work to protect the utility's interest and fiscal responsibility. We have
developed a Project Financials Management Workbook that is
compatible with each vendor's invoicing system. As invoices are
received, they are validated against the contract and inventory to
ensure compliance with pricing and budgeted line items. We provide
transparency into what comprises the invoices by highlighting pertinent
information and extracting relevant data for monthly accounting. These
reports include the state of the financials for the entire project budget
including system improvements, program manag ement, third-party
vendors, and contingencie s.
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In our role as liaison, we address any discrepancies with the vendor
prior to approving payment. We track and itemize how contingency
funding is spent and ensure adherence to project budgets and
constraints for unanticipated, but necessary expenditures. As part of
1 MeterSYS Network Site Assessment Application
Page I 3 Harnett County AMI Program Management Scope of Work-2020
090820 HCBOC Page 140
11
11111111111 111 MeterSYS
1 I Advonced Mefern,g Solutions
project closeout, we reconcile planned vs. actual spend across utility allotments and help the utility budget for
planned maintenance and future state expenditures.
MeterSYS will develop and deploy a network site assessment tool (mobile application) for locations referenced
by the prime vendor for network infrastructure and require development of SOWs for each network device site
including detailed responsibilities, network installation schematics (gateway, cables, electrical, backhaul,
attachment specifications), materials summary, and summary of site responsibilities.
MeterSYS recommends the establishment of inventory controls (including chain of custody) during Project
Initiation. MeterSYS will hold each Vendor responsible for inventory control and it is expected that Vendors'
efforts will consist of plans and procedures to ensure:
• Equipment lead times and orders are properly managed to prevent program delays, shortages, or
overages
• Vendor representatives are onsite to receive and verify all
incoming equipment
• Reconcile received shipments with MeterSYS and the Project Team
• Properly secure and maintain accountability of all equipment
• As required, initiate shipment of remaining equipment
MeterSYS recommends the large meter inventory be conducted just
following the Kickoff meeting. Due to the potential for significant water
registration reduction s and associated revenue loss, coupled with the
benefit of utilizing large meters as part of the test installs, it is a best
practice to utilize a MeterSYS or vendor field inventory application to
properly plan large meter exchanges early in the testing phase. The
Program Manager will facilitate completing a documented survey of
meters 2"and larger to ensure proper sizing, quantities and accompanying
parts needed for installation .
2. T est ing Pha se
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2 MeterSYS Large Met er Survey Application
Considered the most critical point of the project, this step engages the responsibilities and the roles of each
team member, establishes compliance with project contract service levels, requires effective integrations, and
demands proper equipment lead-time management.
A key responsibility during the Testing Phase will be the coordination of the System Integration planning
approach between HRW's internal divisions and the third-party vendors. The deliverable will be an integration
testing plan with clear targets for achievement to secure sign-off and move forward with the deployment. As
part of our services scope, we will be engaging a systems expert to provide additional expertise on HRW's
software integration and to consult on system and process improvements that will fully leverage features and
functionality.
Coinciding with System Integration, construction of the network will be coordinated between the prime
contractor, the Utility, and third-party site managers for the assessment and build-out of collector infrastructure
Page I 4 Harnett County AMI Program Management Scope of Work-2020
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11
11111111111111 MeterSYS
1 I Ad.,,.onc.ed Metenng Solu•ions
and associated power and data access. Because the Network Testing Phase generally requires multiple sub-
contractors early in the process, the management requirements for this coordination are significant and crucial.
Major tasks for this milestone include:
• Complete site plan analysis and Scope of Work documentation
• Coordinate with tank management vendors and third-party site owners/operators for site upfit
approvals
• Complete Utility required power and data (as required) connectivity for each site
• Ensure Radio Frequency (RF) sweeps are performed according to manufacturer's requirements
• Test RF signal strength and review network data for issues with "reach" and to reconfigure alerts/alarms
as appropriate
Once the systems integrations, field installation tool configurations, and network construction tasks are
completed, the Program Manager and team execute a limited All Systems Testing period to validate that all
contributing components ofthe AMI system are fully operational. This period of limited installation production
is considered the final validation prior to authorizing full-scale meter installation work. Each member of the
project team will validate the results of the testing period prior to authorizing the installation contractor to
proceed with full AMI deployment.
MeterSYS will provide the following Program Management Services during the Testing Phase:
• Manage deployment and integration of the AMI head-end system (HES) and MOMS with CIS.
• Lead the functional testing and data validation efforts on behalf of HRW. MeterSYS will lead the
functional testing and data validation efforts on behalf of HRW and will work closely with the integration
SM E and HRW IT staff to execute this task.
• MeterSYS will lead system health tracking and troubleshooting and will monitor and update the project
team on milestones met or issues identified. Having MeterSYS augment vendor support and installation
efforts will ensure the proper monitoring of progress made on the network installation and systems
integration. Our Program Manager will be responsible for validating field and systems work and will use
the ongoing project status calls and reports to share updates and progress made with the team.
• MeterSYS will enforce vendor contract compliance, which will be further enabled through the clear
identification of roles and responsibilities as described and agreed to in the Project Charter.
• Update Program Work Plan, including Risk Mitigation Plan. The MeterSYS Program Manager will be
responsible for maintaining the Program Work Plan as a living document, updating as necessary to
accommodate changes and impacts that affect the project plan and timeline. MeterSYS will provide a
Risk Mitigation Plan that outlines the recommended identification of key risks and best practices to
avoiding, resolving, or managing them and will work with the Project Team to further tailor to HRW's
deployment as needed.
• MeterSYS will lead the data validation efforts, including parallel reads, in coordination with the
installation team and with support as needed from the Utility Billing sub-team. The goal is to make sure
the meter replacement and integration work has no negative impact on HRW's reading and billing
process. Adequate testing databases and back-ups help protect HRW's data and create assurances that
Page I 5 Harnett County AMI Program Management Scope of Work-2020
090820 HCBOC Page 142
11 1111111111 1111 MeterSYS
1 I Ad-vonced Mete n ng S0lu1jons
data is clean, and all files are correct before being pushed to production. Data validation efforts are also
a key component for quality control and help accommodate for the inevitable mistake and human error
factor.
New Meter Change Out
• Facilitate training as
needed/recommended. A key area of
focus for MeterSYS in this stage is to
provide role-specific how-to documents
that a re much more focused and
digestible for HRW staff. MeterSYS will
also facilitate training by handling logistics,
creating agendas, and coordinating the
vendor trainers and training material on
behalf of HRW along with creating
opportunities for staff to shadow vendors
and providing one-on-one training
sessions with key HRW staff as needed.
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3 Job Aide Example-Meter Swap Process
• Oversee the Installer's configuration of the WOMS and its integration into the CIS. MeterSYS has
designed its own installation WOM tool and has extensive experience managing the data capture form,
process, data validation, and integration into CIS and GIS and will help shape all elements of this activity
to ensure all expectations of HRW for install data capture are met.
• MeterSYS will create a Utility Billing sub-
ROLES AND RESPONSIBILITIES -RACI team to focus on the integration and
interface work with proper assignment of
roles and responsibilities utilizing a RACI
matrix. Having a dedicated group
comprised of key HRW staff involved in
the systems, IT, the utility billing
integration SME, and MeterSYS Project
Manager that has extensive integration
management experience. Conducting the
neces sary due diligence of data scrubbing
and standardization, planning the
interfaces to ensure the proper flow and
mapping of data between sy stems, and
building the interfaces to best
accommodate for future functionality
Action/Rcqui"<!mcnt County I Log ics I Fergus on I Scnsus I MctcrSYS
Plannln1 and Pl'Ojoc:t:
Coordination
&port File/Route Filo
Meter Swap File
VFLEX File
Billln1 Import
Export F~e
Consulted
Ruponsible Consulted
Consulted Consulted
Consulted Responsible
Cc,l'\sutte.d Responsible
4 RAC/ Example far AMI Integration
Con.tutted
Accountah4c
Re~sible
Con.wlted
Consulted
Consulced
Reoponsible
and flexibility are core activities of the integration work. Testing, documentation, and validation will all
be managed by MeterSYS.
llflponsible
Ac.counuble
Ac.counable
• MeterSYS offers robust System Acceptance Testing (SAT) measures that go further to protect the utility's
interests and hold vendors accountable for providing full functionality from the system. In addition, our
network optimization efforts provide the utility with the assurance that the performance and
maintenance of the network is a top priority.
Page I 6 Harnett County AMI Program Management Scope of Work-2020
090820 HCBOC Page 143
1111111111111111 MeterSYS
1 I Ad ,10nced Meter,ng Solutions
• MeterSYS will perform end-to-end testing with a variety of meter sizes and correlated data. Our
database SME will spearhead this quality control and end-to-end testing using industry best practices to
uncover inconsistencies, dupl icates, and other data disconnects to allow for the targeted resolution of
any discrepancies between systems. We will also work with HRW and the Utility Billing sub-team to build
in ongoing database maintenance responsibilities to ensure these systems and underlying data is
maintained post-project.
• The QA/QC meter installation and network performance act ivities MeterSYS has
developed were designed to reduce the risk and exposure of HRW and hold
vendors and their employees accountable to the standards laid out in the
contracts and Project Charter. This task will be supported by the robust, cloud-
based WOM tool that provides documentation of field and network support
activities and findings that MeterSYS developed specifically for this purpose.
• MeterSYS will work with HRW to develop policies for handling issues that will
occur as part of the full deployment, including contingency plans. Our project
plan and Charter will accommodate for issue and risk management activities
and contact list with designated Point of Contact clearly identified. Policy
support will also be addressed in the Change Management Plan, will be a key
consideration in the Business Process Re-Engineering effort, and will be
addressed in the Communications Plan as well for how to respond externally.
• MeterSYS will lead the system health tracking and troubleshooting efforts.
These ta sks will be clearly documented and fall under the vendor management
responsibilities, providing HRW with confidence that the AMI system is
operating as it should in advance of authorizing the full deployment.
3. Full Deploym e nt
MetecS1ze
'::: ~ ~ ! l D 15 20 JO -40 60 80 ~
MIU
Meter Number
Work Ord« Note&
Pit Condition
M etet" Cond,uon
Pi t and M IU Phot o
5 MeterSYS Quality Control Field
Application
On ce the system functionality and new business processes have been tested, verified, and accepted,
deployment of meters and meter interface units (MIUs) may begin on a large scale. Full system functionality will
be available to HRW for reading and billing purposes based on a route by route installation process and
MeterSYS will work with HRW staff to ensure they are taking full advantage of the system and automation of
reads throughout the "Hybrid State". Full Deployment is typically managed like a formal construction project
with oversight on project communications, production, financial tracking, QA/QC, inventory controls, installation
SOPs and system training. The MeterSYS Program Management team will be re sponsible for providing direct
daily interaction with the Prime Vendor and installation team with the intent to minimize interruption to daily
operations .
Page I 7 Harnett County AMI Program Management Scope of Work-2020
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11
11111111111111 MeterSYS 1 I Advanced Metering Solution5
• MeterSYS has developed a best
practice installation planning
workbook that provides clear
production standards for both the
installation team and the utility
billing and customer service team.
The installation plan incorporates
work times, holidays, and other
factors that would impede route
installation and reading
requirements.
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• MeterSYS Program Management
consultants are experienced in overseeing installation performance and quality controls th rough remote
system monitoring and comparative data analysis . MeterSYS analysts have developed a data quality
check process comparing synch files and field data tools to ensure all relevant field data is being passed
and captured properly in the system of record (Utility Billing/GI$). Our defined process throughout full
deployment has resulted in highly accurate data within critical utility systems and has reduced
workorders associated with field verification and corrective actions.
• MeterSYS will lead the data utilization and analytics efforts, including alarm events and exceptions,
working with HRW staff to build system use and alert response into their daily activities and workflows .
• Contract compliance enforcement will be a responsibility of MeterSYS to confirm service levels and
milestones are achieved . Making sure the project is meeting budget and timeline expectations is a core
function of the project manager. Routine report-outs, like the monthly project status report and the
weekly project status calls, will highlight any action items or issues so no surprises are experienced and
to promote accountability.
• MeterSYS will facilitate training sessions with vendors . Our training support, including documentation
and the advocacy for one-on-one and job shadowing opportunities, will provide HRW staff with frequent
and ongoing training opportunities. The goal of the MeterSYS project management support is to ensure
that by the time the deployment is complete, the utility is fully utilizing the system, the data and alerts
are already incorporated into daily operations, and maintenance activities are routine, with staff
comfortable using the technology and managing all aspects of the new sy stem.
• The MeterSYS program manager will ensure the Program Work Plan and the Risk Mitigation Plan is
updated . Version control will be maintained, and any new drafts will be distributed and stored on the
secure project sites for easy reference throughout the project.
• In addition to weekly production calls with the project team and monthly on site program meetings,
MeterSYS will develop a monthly progression report that covers all critical elements of the program of
work including installation status, program financials, network performance, inventory summaries,
system integration and training updates, communications summaries, and other elements of
importance specific to HRW.
Page I 8 Harnett County AMI Program Management Scope of Work-2020
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11
11111111111111 MeterSYS
1 I Advor)(ed Metering Solu lions
• Refinement of system configurations, often shifting from default settings, is a priority during the early
stages of full deployment. MeterSYS will coordinate the proper design of system generated alerts and
other notifications with a goal to minimize false positive alerts and alarms, align settings to unique user
accounts, and promote customer self-service through the customer portal.
4. Project Closeout
To ensure the Utility is capturing the return on its AMI investment, a Project Closeout program is implemented
to track the benefits the organization is realizing from the AMI system as well as track project financials and
deliverables against the Vendor agreements. This program will inform on the performance of the organization
and the system, identifying strengths and areas for improvement. The Department can then utilize this
information to make operational adjustments to ensure performance .
Develop/ Implement Performance Measurement System
• Translate performance goals and objectives into refined and sustainable KPls
• Define KPI collection and transfer process
• Develop appropriate PMS dashboard/reporting system
Analysis of Results
• Provide periodic review and analysis of the system performance and operational results
• Provide recommended corrective action to facilitate achievement of goals & objectives
• Develop a Results Anal ys is Report that will incorporate:
• Overall utility goals & objectives achievement
• Network performance and management requirements
• Proficiencies assessment resulting from training and AMI system utilization
• Return on Investment (ROI) analysis and results
We will work with HRW to review the possible future state scenarios, prioritizing solutions that provide
maximum ROI and have a positive impact. This program will inform on the performance of the organization and
the system, ident ifying strengths and areas for improvement. The Utility can then utilize this information to
make operational adjustments to ensure performance. Actions performed during this phase include:
• Installation data archiving
• Training proficiency reviews
• Updated field and back-office workflows verifications
• HRW policies and ordinances analysis based on new business processes resulting from read automation
Project Organization and Key Personnel
The MeterSYS® Commitment to Service Excellence -Properly Balancing Resource Expertise with
Accountabilities:
MeterSYS approaches each AMI program of work as a reflection of our team culture with a focus on AMI va lue,
maintenance of public trust, and operational sustainability. Each of our skilled consultants and field technicians
Page I 9 Harnett County AMI Program Management Scope of Work-2020
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11
11111111111111 MeterSYS
1 I Advanced Mefer,ng S0rut1om;
are cross-trained to support the needs of each key category of work to ensure HRW will receive continuity and
quality of service expected and required.
For HRW, we will dedicate a highly trained team of professionals skilled with unique areas of focus customized
to the goals and objectives of the utility. We pre-select and staff our team based on their validated capacities to
deliver the scope of work effectively within their defined areas of expertise for the entirety of the project.
MeterSYS has the combined program management expertise to oversee these variables and will be responsible
for ensuring the necessary solutions are implemented through effective program management. By combining
our team's wealth of industry knowledge and Project Management Institute (PMI) approaches, we will reduce
the organization's overall program risk. MeterSYS provides the Department with structured Program
Management to ensure that all project components are executed in an organized fashion.
Project Team Roles, Assignments and Availability
Project Team Member Resource Availability
Hourly Rate Summary-Consultant
Key Task Responsibilities Verified Compliant to
General Rate Schedule HRW Name Scope of Work and
Timeline
Responsibility for all elements of Program
Management delivery; Provides executive
Program Administrator Andy Honeycutt oversight of program plan, financials, YES
communications, contractual compliance
and administrative reporting
Responsibility for facilitation and execution
Program Mike of the tasks and milestones of the program
Manager/Integration Lead Kimmelman management plan and serves as the senior YES
consultant in responsible charge of full
systems integration/interfacing
Integration SME (Contract Provides direct guidance and technical
Resource) Chad Cross ley professional services for all aspects of data YES
management and interfacing with BS&A
Field Manager-Lead Provides field representation for network
Consultant for QA/QC Cass iu s Williams and meter installation SOWs, safety YES
compliance, and QA/QC efforts
Field Quality Control Davis Reed Supports the Field Manager in QA/QC and YES Technician safety compliance during full deployment
Leads and maintains program management
resources including workbooks, program
management plans, program charter, and
Program Consultant/Lead Lisa Nguyen program management application; serves as YES Training Manager document con troller; responsible for
training content validation and delivery;
responsible for job aides and procedural
documentation
Performs data synchronization and quality
Data Analyst Carol Mikovich analysis (CIS/GIS/WOM/MDMS), MDMS YES
configu rations; supports busine ss key
Page I 10 Harnett County AMI Program Management Scope of Work-2020
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11
111111111111 11 MeterSYS
1 J Advanced Meler1 n9 Solutions
Project Team Member Resource Availability
Hourly Rate Summary-Consultant
Key Task Responsibilities Verified Compliant to
General Rate Schedule HRW Name Scope of Work and
Timeline
business process documentation and KPI
development and tracking
Collects and evaluates all pay applications
and conducts comparative analysis with
Project Finance Kahne Kraft inventory data and program YES Administrator progression/task completion; ensures all
financial documents are accurate before
issuance to HRW for processing
Fee Proposal
Proposed fees for program management services provided by MeterSYS over the entirety of the 30-month
implementation plan are summarized below and detailed in the attached table. Fees are based on time
allocations anticipated for the successful delivery of tasks and milestones and may be adjusted to meet priorities
of HRW. MeterSYS has never issued a change order for professional fees beyond the original program
management allocation established by the professional services agreement.
Key Milestones Duration Allocation as
Cost Months Percentage
Project Setup and Activation 2 8% $48,450
Testing Phase: Network, MOMS 2.5 11% $67,715
Testing Phase-All Systems Testing 2.5 14% $89,890
Full Deployment 20 55% $343,405
Project Closeout and Acceptance 3 12% $77,790
Total 30 $627 ,250
Expenses(Reimburse) $15,681
TOTAL $642,931
Other Services
MeterSYS fully advocates the opportunities that AMI, es pecially those systems utilizing traditional gateways,
provides utilities for functi o nalities "beyond the read™". Through ou r Internet of Things (loT) brand SenthiSYS™,
our firm partners with innovative companies to deliver expanded utilization of the system for distribution
operations and smart HRW applications. MeterSYS has established a testing center in Raleigh, North Carolina for
purposes of evaluating the network performance and the presentation of data from devices added to the AMI
network. Our investments in infrastructure and skills development put us ahead of the industry for our ability to
design and implement added services for HRW.
Page I 11 Harnett County AMI Program Management Scope of Work-2020
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11
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1 I Advorxed Metering Solutions.
Our service offerings include optional design planning for:
• AMI System Expanded Functionality Planning with HRW Staff-Virtual Metering, DMAs, Distribution Leak
and Pressure Monitoring, Smart -HRW Options, Remote Disconnect
• Post Deployment Performance Monitoring and Professional Services Support-MeterSERV (90 Days Post
Deployment)
Through MeterSERV, HRW will have a supporting partner in the management of AMI infrastructure and software
systems responding to the constantly changing environment of metering and billing. Through a comprehensive
approach to AMI support services, HRW will have the ability to focus on utility operations
and customer service in a metering and billing environment focused on continuity and performance.
Written Scope of Work and Deliverables
Through this Program of Work, MeterSYS assumes responsibility for managing all aspects of HRW AMI
Implementation Program in cooperation with the Project Team. The following Program of Work Plan outlines
the general responsibilities of each step for implementation, but considering the dynamic nature of the project,
is not intended to be all-inclusive. MeterSYS professional services will incorporate emerging responsibilities in
the implementation of AMI as part of its responsibility as a partner to the Utility for providing a seamless
conversion of HRW metering and billing systems through fixed-base reading technology.
Under this scope of work, MeterSYS will perform full, turn-key AMI impleme ntation program management
se rvi ces for HRW incorporating proven methodologie s for system integration, network design and installation,
meter data managem ent and installation proces s controls , program communications, financial management,
quality co ntrol/quality as surance, and organizational change management. These program goals will be
achieved by defined milestones and tasks and will be delivered as a program of work over the 3 5-month
timeline .
MeterSYS Project Team
Project Team Member Hourly Rate Summary-General Rate Schedule HRW Consu l tant Name
Program Administrator Andy Honeyc utt
Program Manager/Integration Lead Mike Kimm elman
Integration SME (Contract Resource) Chad Crossley
Field Manager-Lead Consu ltant for QA/QC Cassius W illiams
Field Quality Control Technician Davis Reed
Program Consultant/Lead Training Manager Lisa Nguyen
Data Analyst Carol Mikovich
Project Finance Administrator Khane Kraft
Page I 12 Harnett County AMI Program Management Scope of Work-2020
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1 I Advanced Metermg Sol uti ons
Program Key Milestones and Deliverables Chart
This table details the key milestones and deliverables according to the respective key activity phase. The
percentage of project upon completion identifies the allocation of the project total each key activity comprises.
MeterSYS invoices monthly based on project progression of the proceeding month's activities and completion
and submission of deliverables.
Key Activity ~ctivity Description Project Deliverables
PROGRAM MANAGEMENT-IMPLEMENTATION
• Project Charter
• Financials Workbook 1.0. Project Initiation: Project Setup: Discovery Session, Project
Implementation Program Charter, Program Management Tools, • Project Work Plan
Management Historical Data Collection and Analysis
• RACI Chart
• Communications Plan
• Project Management Platform (Zoho,
MS Project) Setup/Access
• Systems Topology Mapping
• CIS/GIS Data Quality Assessment
• Quality System Plan-QA/QC
• Network Detailed Site Plan (All
Locations)
• Large Meter Survey
• Integrated Work Plan Updates
• Systems Integration Plan
• Quality System Plan Update
rresting Phase: Infrastructure Planning,
Installation, and Testing • Communications Plan Update
2.0. Implementation • Progression Reporting
Initiation and Testing
• Vendor Financial Management and
Reporting
• Field Installation Application
Configuration
Page I 13 Harnett County AMI Program Management Scope of Work-2020
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11 11111111111111 MeterSYS
1 I Advanced Meter,ng Solutions
Key Activity lActivity Description Project Deliverables
• Systems Integration Sub-team Work
Plan
• Finalized Training Program (Field
Operations, Systems Configuration,
3.0. Data Management Systems (Software) Integration Management:
User Job Aides)
!Through Integration and Includes GIS, Work Order Management, and • RACI Chart-Integration
IT es ting Customer Portal as Outlined in Specifications
System Acceptance Testing Plan •
• Help Desk Support and Tiered
Response Plan
• Communications Plan Updates
• QA/QC Compliance Reporting (Field
Inspections, Systems Validation,
Inventory Controls)
• Field Audits
Full Deployment (Field Inspections QC/QA, • Data Quality Assessments-By Route
Systems Performance Management, Field and
4.0. System-Wide Meter Software Training) • Installation Calendar & Installation
Conversion to AMI Production Worksheet
• System Configurations Refinement
(Alerts, Alarms, Settings)
• User Training (System Configuration
and System Performance)
• Progression Reporting
• Program Closeout Plan
5.0 AMI Program Project Closeout, Financials Reconciliation,
System Acceptance Document Management Finalized Reporting and Acceptance •
• AMI Systems Sustainability Plan
• Contract Compliance
• Release Full Program Documentation
• KPI Reporting Updates
• Ordinance & Policy Assessment
Page I 14 Harnett County AMI Program Management Scope of Work-2020
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11111111111111 MeterSYS
, , Ad1.1orKed Mefer•ng Solutions
Summary of Key Tasks
HRW Phase II-Implementation
Project Setup and Activation
Project Charter Drafting, Project Team Established, and Integrated
Project Plan Finalized in Coordination with County, Prime
Contractor, and PM; Communications Plan Established
Project Management Systems Setup (MS Projects, Zoho Reporting);
Team Access and Training; Data Quality Analysis (Discovery)
Project Kickoff and Orientation-Project Team; Roles and
Responsibilities Review, Project Reporting and Project Charter with
Roles and Responsibilities Finalized
Coordination with Utility Billing Vendor AUS CIS Infinity for
Integration Plan Development
Project Financials Management Workbook Developed in
Cooperation with County Finance; Payment Schedules and Pay
Request Templates Finalized
Systems Mapping and Master CIS/Read File Analysis
QA/QC Plan Deve loped for Network, Interfacing, and In stallation
Initial Material Order Approval/Logistics Planning for Material
Management
Subtotal
I Testing Phase: Network, MOMS
Network Site Survey, Power and Backhaul System s Detailed
Installation Planning
Initiate MOMS Setup with Co unty Operational Requirements
Configurations-Genera l
Install Field Tool Configuration and Testing
Network Site Plans Finalized and Approved -Includes Tank Manager
Approval
Network Installation Management-Site Preparation and Oversight
Scrap Meter Proces s Planning/Material Logistics and Inventory
Management
Te st Meter In stalls Complete and Assessment of Reporting on
MOMS
Phase Program Management and Reporting
I Subtotal
Testing Phase-All Systems Testing
Sample Files (CIS Export, Swap File, Read/Bill File) from UB (AUS)
Software
Allocated Project
Management by
Function
$5,560
$8,200
$9,180
$7,150
$4 ,525
$7 ,030
$5,145
$1 ,660
$48,450
$8,610
$10,945
$7,120
$6,220
$10,600
$3,120
$9,750
$11,350
$67,715
$4,380
Allocated Team
Hours
40
55
60
48
37
46
34
13
333
58
72
50
40
68
22
66
79
455
28
Page I 15 Harnett County AMI Program Management Scope of Work-2020
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111l1l11UIIIIII MeterSYS 1 I Ad'Jonccd Metering Solutions
HRW Phase II-Implementation
CIS Billing Export/Import File Requirements Developed;
Integration/Interface Plans with AUS and Neptune
Systems Integration sub-team to finalize interfa ce format file
CIS Integration Quote and Scope Approvals
Develop and Test Meter Swap Interface
MOMS/Systems Interface Finalized
Communications for Full Deployment
Base Station, Antenna, Electrical and Backhaul Installation and RF
Performance Checks (RF Sweep, RSSI Validation)
CIS Account Details and Field Mapping
Beta Testing Phase Meters Installed
Handheld and Field Tool Training/Job Shadowing
Network Mitigation Based on Testing
Establish Install Schedule (Reading, Billing, Blackout Days,
Progression)
Critical Customer Identification and Management
Develop Meter Swap Form with Work Flows
Install Schedule Developed w/Route and Pro gression Percentage
Install Check list Developed/Approved
MDMS Training and Initial Alert Configuration
Updated Interface Testing & Signoff
Phase Program Management and Reporting
I Subtotal
Full Deployment
Non-Standard In stallation Management; Return to Utility/Skips
Management; Data Quality Management (Field Installs, MMCO,
Sync File)
Situationa l and Position Specific Training Plan Implemented-
Metering & Billing
Job Aides Development and Adoption
Conduct Meter and Network Performance QC
Mitigation Work based on Optimization
Field Inspections and Installation QC/Inventory Controls
Phase Program Management and Reporting
j Subtotal
Project Closeout and Acceptance
Meter Punch list/ Clean up
Finalize Inventories, Restocking, and Retainage for Operations
Project In sta llation Final Inspection s
MOMS Tra in ing-Review
Allocated Project Allocated Team Management by Hours Function
$9,480 60
$5,380 34
$2,720 18
$6,810 44
$5,460 34
$8,285 53
$4,660 31
$4,505 28
$2,855 20
$3,735 26
$4,000 27
$2,720 17
$2,750 18
$2,210 15
$2,505 16
$2,325 16
$4,990 34
$2,590 17
$7,530 46
$89,890 582
$42,500 303
$25,895 185
$17,965 123
$25 ,015 161
$15,955 99
$59,385 392
$156,690 1034
$3 4 3,405 2297
$7,390 48
$3,430 22
$6,960 44
$6,275 39
Page I 16 Harnett County AMI Program Management Scope of Work-2020
090820 HCBOC Page 153
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11111111111111 MeterSYS
1 I Advanced Me 1e ro n9 Sol v!ions
HRW Phase II-Implementation
Systems Configurations and Implementation Technical Services
(Customer Portal, MOMS, GIS, WOM , Asset Management)
Field Installation Final Training Review
Project Financials Final Reconciliation
Equipment RMA Process Check
Infrastructure Acceptance (Collectors, Radios, Meters)
Project Acceptance and Sign-off; Transfer of Project Materials
Phase Program Management and Reporting
I Subtotal
Phase Total: Project Management
Expenses (Reimbursed)
Total
Allocated Project Allocated Team Management by Hours Function
$22,730 153
$4,745 33
$6,660 54
$2,385 16
$3,345 22
$1,760 11
$12,110 74
$77,790 516
$627,250 4183
$15,681
$642,931
Page I 17 Harnett County AMI Program Management Scope of Work-2020
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Board Meeting
Agenda Item
AGENDA ITEM 4-K
MEETING DATE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award of AMI Procurement and Installation Contract to Ferguson
Enterprises
REQUESTED BY: Steve Ward, HRW Director
REQUEST:
This is a formal request for the Board to award an advanced metering infrastructure
procurement and installation contract .to Ferguson Enterprises, Inc. out of Greenville N.C in
the amount of $13,832,304. This is the primary vendor for the Harnett Regional Water
Advanced Metering Infrastructure Project. They were selected over seven other vendors who
submitted bids for the project. A program summary and recommendation memorandum by
HRW's consultant on this project, MeterSys, is attached for your review. This project is
funded from HR W reserves. Please place this item on the agenda at the next available
meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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090820 HCBOC Page 155
Memorandum
To: Steve Ward, Director
From: Andy Honeycutt, President
cc: File
Date: August 25, 2020
Re: AMI Program Summary and Recommendations
On behalf of the entire MeterSYS team, we appreciate the opportunity to serve Harnett Regional Water and
Harnett County in the solicitation and selection of the prime vendor for your Advanced Metering Infrastructure
(AM I) program. This technology will provide direct improvements to revenues by replacing end-of-life water
meters with new and very accurate solid state meters, improve operational efficiencies by virtually eliminating
the need for manual meter reading and significantly enhancing customer service by providing hourly
consumption usage information and other important measurements.
The AMI Selection Team, compri sed of County and MeterSYS staff, has completed evaluation of eight
responders to the County's Request for Proposals and, unanimously, selected Ferguson Waterworks and the
Sensus FlexNet AMI solution as the highest ranked responding company .
HISTORY: MeterSYS, an AMI so lutions firm, based in Raleigh, North Carolina was hired by Harnett County in
January of 2020 to assist in the development of detailed specifications for the conversion of the County's
predominantly manual read water meters with new, fixed -base AMI meters. The County's goal for the project
is to replace all water meters and existing system with an AMI water metering reading system with true two-
way commu ni cation capabi litie s and expanded functionalities for the entire County service area.
This infrast ru cture, including the installation of meters, transmitters, a county-wide AMI network, and the
related software will provide the County with hourly consumption reads for more than 43,000 customers
served by the County. The solicitation was established as a technology Request for Proposals (RFP) cons i stent
with N.C. G.S. 143-135.9 and selection would be based on best value.
The objectives of the new AMI solution over the planned 15-20 year useful life are :
• Establishing standa rdization for metering infrastructure
• Improving operational efficiencies through read automation and systems interfacing
• Improving customer service through read data access, alerts, and alarms
• Improving meter read and revenue accuracy
• Improving distribution operations and asset management
• Improving water resource management
• Improving business proce sses through enhanced system data reporting
The bid documents were released to interested vendors in April 2020 and re spon se s were received in late
May.
090820 HCBOC Page 156
Responders:
• Suez/Adara
• Consolidated Pipe and Supply/Master Meter
• Core and Main/Neptune
• Ferguson/Sensus
• Fortiline/Kamstrup
• Mueller Systems
• Smart Earth Technologies
• Zenner
• SmartWorks (Software Only)
The Selection Committee reviewed the responses and shortlisted three companies that were provided an
opportunity to present their solutions. The shortlisted responders were Consolidate Pipe and
Supply/Master Meter, Ferguson Waterworks/Sensus, and Fortiline Waterworks/Kamstrup.
SHORTLISTED BID CONSOLIDATED FERGUSON FORTJLINE
SUMMARY PIPE& WATERWORKS/SENSUS WATERWORKS/KAMSTRUP
SUPPLY /MASTER (Solid State-iPERL) (Solid State flowlQ)
METER SONATA
AMI TOTAL $12,180,801 $13,832,304 $14,425,230
SOLUTION YEAR 1
Following further evaluation of the presentations, the Selection Committee entered negotiations with the
highest ranked vendor, Ferguson, and have completed the initial stages of contractual review.
PROGRAM OVERVIEW: The capital budget of $14,982,043 and is categorized as follows:
Ferguson/Sensus
Materials and Supplies
Program Management
Contingency
Total
$13,832,304
$161,000
$642,931
$345,808
$14,982,043
The project is expected to take 2.5 years to complete and will be managed by a dedicated team of AMI
specialists with experience in overseeing large-scale Sensus AMI projects. MeterSYS will provide leadership
in internal/external communications, systems interfacing, network installation, meter installation, financial
oversight, and team coordination.
2 090820 HCBOC Page 157
Board Meeting
Agenda Item
AGENDA ITEM a./-L
MEETING DA TE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Revisions to Rule 31. Appointments of the Rules of Procedures of the
Harnett County Board of Commissioners
REQUESTED BY: Administration
REQUEST:
Administration requests approval of revisions to Rule 31. Appointments of the Rules of
Procedures of the Hamett County Board of Commissioners
FINANCE OFFICER'S RECOMMENDATiON:
COUNTY MANAGER'S RECOMMENDATION:
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090820 HCBOC Page 158
Rule 31. Appointments.
The Board shall fill County Commissioner vacancies in accordance with G. S. 153A-27. l. The
Board shall fill a Register of Deeds vacancy in accordance with G. S. 161-5 and a Sheriff
vacancy in accordance with G.S. 162-5. The Board shall use the following procedure to make
appointments to fill vacancies in other boards, commissions, and committees over which the
Board has power of appointment.
(a) Any U. S. citizen who is a resident of Harnett County is eligible to serve on appointed
boards/commissions/committees of the County where such appointment is not prohibited
by state statute.
(b) All appointees shall either reside or be employed in Harnett County, as required in the
specific board or commision's bylaws. while serving on the appointed board or
commission.
(c) All appointments will be made in accordance to the Statute or Ordinance that created the
board/commission/committee.
( d) No citizen may serve more than two appointed positions simultaneously.
(e) No citizen may serve more than three consecutive terms on any
board/committee/commission unless the term is less than three (3) years. No member of
any board/committee/commission may serve more than nine (9) consecutive years, unless
waived by the Board of Commissioners by a majority vote. Any waiver issued by the
Board for a consecutive term over nine (9) consecutive years for an individual is limited
to two (2) waivers. Any individual may be reappointed to the same
board/committee/commission after remaining off said board/committee/commission for
at least one year.
(f) If a person is appointed to fill someone's unexpired term and serves less than half of a
full term, he/she is eligible to serve three full terms.
(g) If an appointee has unexcused absences which constitute more than 25% of the Board
meetings in any calendar year which he or she is required to attend pursuant to his or her
appointment, he or she is obligated to resign. Excused absences are defined as absences
caused by events beyond one's control. If the individual refuses to resign, he or she may
be dismissed by action of the Board of Commissioners subject to state or local law. A
calendar year is to be defined as a 12-month period beginning on the date of appointment.
(h) Each Commissioner will have available to him or her a binder containing a list of all
county appointments, with the following data provided:
• Name of the board, commission, committee, or authority
• Brief on the functions
• Statute or cause creating board, commission, committee or authority
Page 11 of 13
090820 HCBOC Page 159
• Number of members and terms of office
• Current members and terms of office, including number of terms serviced
• Regular meeting day, time, and location, if determined
(i) Procedures for filling vacancies for appointed positions:
1. Notification of available appointments
2.
A. A list of available positions stating terms of office, requirements for
office, and duties of positions will be published in the newspapers of
Hamett County thirty (30) days prior to the month of appointments being
made. This proeedure will be earried out by the Clerk to the Board of
Commissioners. will be available daily on the Harnett County Board of
Commissioner's website, posted monthly on Harnett County Social Media
pages, and published quarterly in the newspaper by County Administration
staff.
B. Thirty (30) days prior to the terms expiring, the Clerk to the Board staff
will mail a notiee to notify each person who is eligible for reappointment
requesting information on his or her interest in continuing to serve. If an
application is not on file, one will be requested at this time. If an
individual is not eligible for reappointment, he or she will be notified and
given reason for being ineligible.
C. If, because of policy or otherwise, an individual i s unable to be
reappointed, he or she will be sent a letter of appreciation by the Chairman
of the Board of Commissioners at the expiration of his or her term
thanking him or her for the past services rendered.
Application Process (new}
A. Electronic applications are located online at www.harnett.org . Prior to
applying applicants are required to read Rule 31. Appointments section of
··Rules and Procedure for the Board of Commissioners of Hamett County,
North Carolina". This section states policy and procedures for appointments to
any County board. commission. committee, or authority. The applicant must
then accept the Terms of Acceptance that he or she warrants the truthfulness
of the information provided in the application and that he or she accepts the
Affirmation of Understanding of Rule 31.
8. Paper applications are located at the Harnett County Administration Building.
Applications will be mailed upon request. Staff will provide a self-stamped
addressed return envelope for applicants to return the Affirmation of
Understanding and board application to the Harnett County Managers Office.
Page 12 of 13
090820 HCBOC Page 160
3. Selection Process
A.
B.
C.
D.
Six (6) days prior to the date a vacancy occurs, All applications for a
particular position will be given to the Col:lllty Manager. The Manager
will staff to check ea.eh for eligibility on behalf of the Count)' Manager.
The Clerk to the Board shall be given a copy of the applications to be
considered for the Commissioner's review during the work session. pnor
to the r"'bular voting meeting .
The Clerk to the Board shall list the applications for appointments as an
agenda item for the regular board meeting.
A list of all names submitted 1+¥ill be sent to all Commissioners with those
who are ineligible noted and th.e reasons for ineligibility given.
4. Notification of Appointment
5.
A.
B.
C.
The County Manager shall prepare a letter of notification to the appointee
and a copy to the affected board, notifying each board of the appointment.
This letter will include a congratulation statement and e ·pinng terms. -the
time, date, and place of th.e first meeting he or she is to be sworn in, if this
is required.
Board or Committee staff will be notified with the new appointee
mformation.
has read and understands Rlile 30. A.ppointments section of "Rules of
Procedure for the Board of County Commissioners of Harnett County,
North Carolina". This section states policy and procedures for
appointments to any County board, commission, committee, or authority.
The County Manager shall mail a self addressed, stamf)ed envelope for the
convenience of the appointee in returning the signed affirmation of
understanding.
Applications
All applications received shall be retained for at least two (2) years. Applications
shall be kept on file for all active appointees. All the above data shall be
maintained as confidential for Board of Commissioners' use only.
Page 13 of 13
090820 HCBOC Page 161
Board Meeting
Agenda Item
AGENDA ITEM 4-M
MEETING DA TE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Resolution directing the application to the LGC for approval of enterprise
revenue refunding bonds.
REQUESTED BY: Kimberly A. Honeycutt, CLGFO
REQUEST:
The Finance Officer requests the Board adopt the attached resolution authorizing the filing of
an application to the Local Government Commission for approval of enterprise system
revenue refunding bonds, series 2020 and certain related matters.
FINANCE OFFICER'S RECOMMENDATION:
Approve attached resolution.
COUNTY MANAGER'S RECOMMENDATION:
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090820 HCBOC Page 162
A regular meeting of the Board of Commissioners (the "Board') of the County of Harnett, North
Carolina (the "County") was held on Tuesday, September 8, 2020, at 9 :00 a .m . in the County
Commissioners' Meeting Room , Harnett County Administration Building, 420 McKinney Parkway,
Lillington, North Carolina, Howard L. Penny, Chairman of the Board presiding and the following
Commissioners present:
The following members were absent:
Board Member moved that the following resolution, copies of which having
been made available to the Board, be adopted :
RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA,
DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION
FOR APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS;
REQUESTING LoCAL GOVERNMENT COMMISSION APPROVAL OF
THE COUNTY'S ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS,
SERIES 2020 AND CERTAIN RELATED MATTERS
* * *
The motion to adopt the aforementioned resolution titled "RESOLUTION OF THE COUNTY OF HARNETT,
NORTH CAROLINA, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION FOR
APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS; REQUESTING LOCAL
GOVERNMENT COMMISSION APPROVAL OF THE COUNTY'S ENTERPRISE SYSTEMS REVENUE
REFUNDING BONDS, SERIES 2020 AND CERTAlN RELATED MATTERS" was seconded by the Board
_______ and was adopted by the Board on the following vote:
YES :
NO :
PASSED, ADOPTED AND APPROVED this 8th day of September, 2020.
PPAB 4771933v3 .doc
BOARD OF COMMISSIONERS OF THE COUNTY OF
HARNETT, NORTH CAROLINA
BY : ________________ _
MARGARET REGINA WHEELER
Clerk to the Board
County of Hamett, North Carolina
090820 HCBOC Page 163
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
)
)
)
ss:
I, MARGARET REGINA WHEELER, CLERK TO THE BOARD of the COUNTY OF HARNETT, NORTH
CAROLINA (the "County"), a political subdivision, validly organized and existing under the Constitution
and laws of the State of North Carolina, HEREBY CERTIFY that the foregoing is a true, correct and
complete copy of a resolution adopted by a majority of the Board of Commissioners of the County
present and voting at a meeting duly called and held on September 8, 2020, in accordance with law, and
that such resolution has not been repealed, revoked, rescinded or amended but is in full force and effect as
of the date hereof.
WITNESS the following signature and seal of the County, this 8th day of September, 2020.
(SEAL)
PPAB 477193Jv3.doc
MARGARET REGINA WHEELER
Clerk to the Board
County of Hamett, North Carolina
090820 HCBOC Page 164
RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA,
DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION
FOR APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS;
REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF
THE COUNTY'S ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS,
SERIES 2020 AND CERTAIN RELATED MATTERS
WHEREAS, the Board of Commissioners (the "Board") of the County of Hamett, North Carolina
(the "County") has previously issued revenue bonds in order to improve its water and sanitary sewer
systems ( collectively, the "Enterprise Systems"); and
WHEREAS, the Board is considering the issuance of not to exceed $21,000,000 Enterprise
Systems Revenue Refunding Bonds, Series 2020 of the County (the "2020 Bonds") to (l) refund certain
of the County's outstanding enterprise systems revenue bonds and three state revolving loans
(collectively, the "Refunded Bonds"), and (2) pay the costs of issuing the 2020 Bonds; and
WHEREAS, the Board wishes to (A) retain Parker Poe Adams & Bernstein LLP of Raleigh, North
Carolina, as bond counsel; (B) retain Davenport & Company LLC of Charlotte, North Carolina, as
financial advisor; (C) retain PNC Capital Markets of Charlotte, North Carolina and, if necessary, any
additional financial institution identified by the Finance Director, as underwriters of the 2020 Bonds
(collectively, the "Underwriters"), (D) approve the selection by the Underwriters of McGuire Woods
LLP, as underwriters' counsel; (E) retain U.S . Bank National Association, as trustee and escrow agent for
the 2020 Bonds and (F) retain Stantec, Inc., as feasibility consultant ( collectively, the "Financing
Team"); and
WHEREAS, the Board desires that the Finance Director of the County file with the Local
Government Commission of North Carolina (the "Commission") an application for its approval of the
2020 Bonds, on a form prescribed by the Commission, and (1) request in such application that the
Commission approve (A) the negotiation of the sale of the 2020 Bonds to the Underwriters and (B) the
County's use of the Financing Team and (2) state in such application such facts and to attach thereto such
exhibits in regard to the 2020 Bonds and to the County and its financial condition as may be required by
the Commission, and to take all other action necessary to the issuance of the 2020 Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
COUNTY OF HARNETT, NORTH CAROLINA, AS FOLLOWS:
Section 1. That the 2020 Bonds are to be issued by the County for the purpose of providing
funds to (1) refinance the Refunded Bonds and (2) pay the costs of issuing the 2020 Bonds. The use of
the proceeds of the 2020 Bonds, as described, is necessary to allow the County to achieve debt service
savings.
Section 2. That the Financing Team is hereby retained and approved.
Section 3. That the Finance Director of the County, with advice from the financial advisor
and bond counsel, is hereby authorized, directed and designated to file an application with the
Commission for its approval of the issuance of the 2020 Bonds.
Section 4. That the Board finds and determines, and asks the Commission to find and
determine, from the County's application and supporting documentation the following:
(a) that the issuance of the 2020 Bonds is necessary or expedient;
PPAB 4771933v3.doc
090820 HCBOC Page 165
(b) that the not to exceed stated principal amount of the 2020 Bonds will be
sufficient but is not excessive to refinance the Refunded Bonds ;
(c) that the Enterprise Systems as now constituted is feasible;
(d) that the County's debt management procedure and policies are good; and
( e) that the 2020 Bonds can be marketed at a reasonable interest cost to the County.
Section 5. That the Board requests that the Commission sell the 2020 Bonds through
negotiation to the Underwriters on such terms as may be agreed on but at a true interest cost not
exceeding 2.0%.
Section 6.
adoption.
This Resolution shall be in full force and effect from and after the date of its
On motion of Commissioner , the foregoing resolution entitled
"RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA, DIRECTING THE APPLICATION TO
THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF ENTERPRISE SYSTEMS REVENUE
REFUNDING BONDS; REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF THE
COUNTY'S ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS, SERIES 2020 AND CERTAIN
RELATED MATTERS" was duly adopted by the following vote :
AYES:
NAYS:
PPAB 4771933v3 .doc
090820 HCBOC Page 166
AGENDA ITEM 5
September 8, 2020 APPOINTMENTS NEEDED
ADULT CARE HOME ADVISORY COMMITTEE
There are two vacancies on this committee.
BOARD OF HEAL TH
There is one vacancy for a physician on this board.
HARNETT COUNTY BOARD OF ADJUSTMENT
Andrew Ruhland seeks a_p_pointed as District 2 representative. (Application attached)
There is a vacancy for District 5 regular member. There is an alternate vacancy for
District 5 on this Board.
HOME COMMUNITY CARE BLOCK GRANT COMMITTEE
There is one (1) vacancy on this committee.
LIBRARY BOARD OF TRUSTEES
There is a vacancy for an Erwin Representative effective 9/1/20.
NONPROFIT COMMITTEE
There is a District 5 vacancy on this committee.
NURSING HOME COMMUNITY ADVISORY COMMITTEE
There are two (2) vacancies on this committee.
SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION
There is a vacancy on this board for a Private Sector representative.
CCCC BOARD OF TRUSTEES
Gordon Springle has asked to be reappointed for an additional four-year expiring June 30,
2025. Mr. Springle was previously appointed to serve a four-year term on the CCCC
Board of Trustees expiring June 30, 2021.
090820 HCBOC Page 167
Shannon Eason
From:
Sent:
To:
Subject:
Board:
Voting District:
Name:
Address:
City:
Zip Code:
Telephone:
Email:
Years of
Formal
Education:
Civic and
fraternal
organizations:
Why you would
like to serve:
Electronic
Signature:
Agreement:
Harnett Website
Friday, August 7, 2020 11 :46 PM
Shannon Eason
Application to Serve on a Board
r .. _.,..,_,,,.. .. H tt ~ · , ....... -~-~, arne
~.{· · J · '1 C O U N T Y
' '' { .
Web Site Tnquirv Receipt
I Hamett County Board of Adjustment
I District 2
I
I Andrew Ruhland
155 Mockingbird Ln
Spring Lake
28390
drewru@embarqmail .com
12 HS , 2 years Associates Degree, 1 year Xray
US Army Veteran, Harnett County Board of Adjustments 9 years served, Western Harnett
Chamber of Commerce, Harnett Leadership, Society of Manufacturing Association ,
National Shooting Sports Foundation, Team One Network.
Being a member of the Board of Adjustments is and has always been a great chance to
give back to the community in which I reside, I have spent over half of my life in Harnett
County watching it grow in leaps and bounds. Being a multiple business owner and
knowing the struggles everyday people go through in trying to make their own way, I
understand the difficulties that they can face, I was one of them in 2000. In 2005 my
district county commissioner asked me about serving as a BOA member, I was honored
and accepted in serving on the Hamett County Board of Adjustments for 9 years from
2006-2015. In serving my time we had many tough cases that required being "fair, firm I and consistent" to maintain the integrity of what was best for Harnett County and its
citizens .. I have always enjoy working with all of the staff and would once again take the
position very serious as I have in the past plus the future. The experience I bring will help
in many ways in promoting strong roots in Harnett County.
Andrew Ruhland
I understand that checking this box constitutes a legal signature confirming that I
acknowledge and agree to the above Terms of Acceptance.
1 090820 HCBOC Page 168
AGENDA ITEM ~
Harnett
COUNTY
NORTH CAROLINA
OATH OF OFFICE
Deputy Clerk to the Board
I, Lindsey B. Lucas, do solemnly swear that I will support and maintain the
Constitution and laws of the United States, and the Constitution and laws of North
Carolina not inconsistent therewith, and that I will faithfully discharge the duties of my
office of Deputy Clerk to the Board of Harnett County, North Carolina, and that I will not
allow my actions as Acting Clerk to the Board to be influenced by personal or political
friendships or obligations, so help me God.
This 8th day of September, 2020.
Subscribed before me this
8th day of September, 2020.
------------
Lindsey B. Lucas
Deputy Clerk to the Board
, Chairman
Harnett County Board of Commissioners
strong roots • new growth
www.harnett .org
090820 HCBOC Page 169
2018-2019 Annual Report
Dunn Area Tourism Authority
AGENDAITEM 'J
The Dunn Area Tourism Authority had another exciting year with a lot of events, visitors, and communities
working together to showcase the place we call home.
A few of the highlights of 2018-19 include:
• A Harnett County Barn Quilt/History Museum Trail was Being discussed in partnership with the
Harnett County Arts Council
• The Veterans Experience Action Clinic was held in Dunn July 25, 26, 27, 2018. Over 82 hotel nights
were booked with over 883 Veterans being assisted with $344,646 awarded in retroactive benefits on
the spot.
• Coordinated the Annual General William C. Lee Wreath Laying Ceremony
• Cycle NC spent the night in Dunn camping out at Tart Park on October 41h. Over 1200 bicyclist spent
the night either camping or at a hotel
• Another successful NC Cotton Festival was held . $38 ,536.18 was spent on the event. Total income
including sponsorships, vendors, t-shirt sales, and kiddie land was $40.019.12.
• Began planning of the I 00th Anniversary Celebration of the American Legion
• Caleb Miles, Destination Consulting Services, was hired to do a long-range plan
• Attended Leaders are Readers Day and Career Day at Harnett Primary School
• Attended Festivals and Events Conference in Charlotte
• Hosted another successful 30 l Endless Yard Sale
• Helped with Senior Games
• Held a successful Wilderness Challenge Event
• Hosted Grey Way Golfers first week of May. Over I 00 go lfers. Ho sted Meal for them.
• Attended Coast Host Conference in Topsail Island
• Attended a Sports Tourism Online Seminar at the HC Main Office
• Held Budget Retreat at Triangle South Enterprises
• Did live interviews on WCKB and WPYB as needed
• Advertised in Our State Magazine about Upcoming Events in the area throughout the year -6 ads @
$1295 each
• Fed the Campbell Athletes Back to School (cost $7757.50)
• Attended the NC 365 Conference
• Support and promote Hamett Regional Theater events
• Attended Main Street Meetings throughout the year
• Helped in coordination and planning of Quality of Life Day for Leadership Hamett
• Helped in promotion and worked Crime Stoppers Event in Dunn
• Attended North and South Visitor's Centers on f-95 during Tourism week
Tourism highlights include:
•
•
•
•
•
Domestic tourism in Harnett Co unty generated an economic impact o f $94.48 million in 2018-19. This was a
5.33% increase over 2017-18
Employment of over 660 employees is attributed to Tourism related jobs with a payroll of $14.42 Million
State and local tax revenues from travel to Harnett County amounted to $7.37M which represents a $54.1 4
tax savings per resident, which is up from $53.86 in 2018.
Hamett is ranked 46 out of l 00 counties in Economic Impact of Domestic Travel in NC
The Occupancy tax collected in the Dunn area for 2017-2018 was $612,808.25 which is a $29,026.63
increase over 2017-18. This can be contributed to 2 hurricanes in the fall of 20 I 8: Hurricane Florence and
Hurricane Michael. Also, in March of 2019 Campbell hosted a Men's Conference Basketball Tournament.
090820 HCBOC Page 170
Grants funded by DAT A: Memberships:
Averasboro Battlefield Commission $40,000 NC Motorcoach Association $200
Campbell Athletics $10,000 Va Motorcoach Association $200
Dunn Area History Museum $18,000 SC Motorcoach Association $225
General William C. Lee Commission $50,000 NC Sports Association $1200
Dunn Erwin Railtrail $20,000 Coats Chamber $150
Kellie's Krew 5k $1,000 Erwin Chamber $75
VEANC Event $5,000 Benson Chamber $150
Hamett High Alumni $1,000 Angier Chamber $150
HC Arts Council Chalk Fest $500 Lillington Chamber $135
DACC Boogie on Broad $3 ,000 DACC $3,000
Railtrail Run for Care Net $500 NCTIA $1200
City of Dunn ( downtown lighting) $20,000 Coast Host $350
City of Dunn (Tyler Park) $1,000 NC Festivals & Events $150
Boards served on 2018: Committees:
General William C . Lee Commission -Secretary
Dunn Area History Museum -Secretary
Crimestoppers-Board of Director
Boogie on Broad Committee
CU Student Union Committee
HC Barn Quilt/History Trail
Dunn Erwin Railtrail -Secretary
Friends of the Howard House -Secretary
Dunn Area Chamber of Commerce -Ex Officio
Harnett Regional Theater -Ex Officio
NC Senior Games -Mid-Carolina Region
Leadership Harnett Board of Director
Miss Dunn Scholarship Pageant Committee
301 Yard Sale
Averasboro Township Tourism Authority OBA Dunn Area Tourism Authority
BOARD OF DIRECTORS: 2018-2019
Chair:
Vice-Chair:
Members:
Ex-Officio
STAFF:
Director:
Billy Tart, Dunn City Council Appointee
Jamie Adkins, Broad Street Deli & Market
Abe Elmore, County Commissioner Representative
Paula Stewart, County Manager
Steven Neuschafer, City Manager, Dunn
Jason VanOlst, Fairfield Inn & Suites of Dunn
Shannon Taylor, Asst. Manager, Hampton Inn
Anil Ojha, Owner-Manager, Comfort Inn
Renee Jackson, President of the Dunn Area Chamber of Commerce
Mark Stephens, City of Dunn Finance Director
Sharon Stevens (Full time position)
Executive Assistant: Jessica Harvey (Part-time position works 9-3 Daily)
Geena Harvey (Part-time after School from 3-5 daily) Office Assistant:
MISSION STATEMENT:
To develop, promote, and advertise travel and tourism in the Averasboro Township and surrounding area, to
sponsor tourist-oriented events and activities, to operate and maintain museums and historic sites and to
purchase, operate and maintain a convention facility .
090820 HCBOC Page 171
r-: ~ Harnett
~(~ COUNTY
L NORTH CAROLINA
AGENDA ITEM ____ g_
FY 2021-2022 Budget Calendar
August17,2020 Capital Improvements Program (CIP) training for departments
August 17, 2020
September 25, 2020
November 10, 2020
November 16, 2020
TBD
TBD
Project Notification Form due to notify Manager of new projects or requests to
move future to funded projects
Forms due from departments for CIP projects
Manager submits recommended CIP to the Board of Commissioners
Hold public hearing on the proposed CIP
Work session on the proposed CIP
Board adopts CIP
Budget Summit: Board of Commissioners sets goals and guidelines for preparation
Third week of January 2021 of the FY 2021-2022 budget
February 8, 2021 Budget kickoff and forms distributed to departments and agencies
March 8, 2021 Budgets due from departments and agencies (except schools)
May 3, 2021 Manager submits recommended budget to Board of Commissioners and public
May 15, 2021 Legal deadline for school budget submission
May 17, 2021 Budget Public Hearing
Late May/early June, 2021 Board of Commissioners holds budget work sessions
By June 30, 2021 Board of Commissioners adopts budget (legal deadline)
•
strong roots • new growth 090820 HCBOC Page 172
Children's Services CPS Reports Received Reports Accepted Total children lo Pie/Custody F(' Money expended Adult Services A PS Reports Rccci\'ed if. of trips scheduled Total Cases Work First Energy Expenditures Total cases Food & N1.1trition Sen·kcs Apps Appro,·ed Total Cases (households) Benefits Issued Adult Medicaid Apps Approved Total Cases Family & Children's Medicaid Apps Approved Total Cai;es Fraud Total Collections ChildCare f'hildren Served Total Expenditures Child Support Total Collections July l.:?9 70 164 $ I 05,037.50 17 1113 213 $46.540.98 145 225 8,679 $3,941,137.00 45 11.033 188 18,509 $2.1 ~9 . .'.!5 673 $301,192.00 $978.600 Harnett County DSS Monthly Report Totals 2020-21 August September October Novemhe-r December Jau•ry 2019 Fcbn.iarr March AGENDA ITEM ----L.:' D=--April May June Total~ 129 70 $ 1U5,CH7.50 17 1113 $46,540.98 215 $3,941,137.00 45 188 $2,129.25 $30 I, l 92.00 $978.600.00 090820 HCBOC Page 173
AGENDA ITEM I 0
North Carolina
Total Retirement Plans
8/13/2020
94301 · HARNETT COUNTY
ATTN: CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRATOR
POBOX778
LILLINGTON, NC 27546
Dear 94301-HARNETI' COUNTY:
During the 2014 General Assembly session, contribution-based benefit cap legislation was enacted
effective January 1, 2015. This legislation was created to control the practice of "pension spiking,"
in which a member's compensation substantially increases, resulting in a monthly retirement
benefit that is significantly greater than the member and employer contributions would fund. The
Contribution-Based Benefit Cap (CBBC) approach was created to protect each system for current
and future retirees and to prevent all employers in the Retirement Systems from absorbing the
additional liabilities caused by compensation decisions made by other employers. This legislation
applies to members who retire on and after January 1, 2015, with an average final compensation
of $100,000 or higher (adjusted annually for inflation), and will directly impact only a small
number of those individuals. It requires the member's last employer to pay the additional
contribution required to fund the member's benefit in excess of the cap. [G.S. 135-5(a3); 135-4(jj);
128·27(a3); and 128-26(y)]
In order to assist employing agencies with planning and budgeting to comply with the CBBC
provisions, we are required to report monthly to each employer a list of those members for whom
the employer made a contribution to the Retirement System in the preceding month that are most
likely to require an additional employer contribution should they elect to retire in the following 12
months. This letter and the attached report serve as our required monthly notification to your
agency under this provision. [G.S. 135-8(f)(2)(f) and G.S.128-30(g)(2)(b)]
The chief financial officer of your agency is required to provide a copy of the attached report to the
chief executive of your agency, as well as to the governing body, including any board which
exercises financial oversight. Additionally, the chief financial officer of a public school system is
required to provide a copy of the report to the local board of education and notify the board of
county commissioners of the county in which the local administrative unit is located that the
report was received and how many employees were listed in the report. [G.S. 115C-436(c); 135-
8G); and 128-30(j)]
For the purpose of determining the employees of your agency that are likely to require an
additional employer contribution should they elect to retire in the following 12 months, the
Retirement System modified the criteria used in the CBBC calculation. This allows for a broad list
of potential employees, including those whose compensation average may approach the threshold
and attempts to provide your agency with prior notification of a potential cost. The attached report
3200 ATLANTIC AVENUE, RALEIGH, NORTH CAROLINA 27604
Telephone (877) 627-3287 toll-free Fax (919) 85S·5800
www .myncretirement.com
090820 HCBOC Page 174
Members Hired Before Jan 1, 2015 North Carolina Total Retirement Plans 94301-HARNETI COUNTY North Carolina Department of State Treasurer Retirement Systems Division 3200 Atlantic Ave, Raleigh, NC 27604 1-877-NCSECURE (1-877-627-3287) toll-free• Fax (919) 855-5800 www.myncrelirement.com CONTRIBUTION-BASED BENEFIT CAP REPORT ~---· ...... -. < -~-~~e,'N fW'l TUIJt/JB.Of NOIQ'H CAJ.OllNA DAU R. FOLWELL. CPA 1151077 STEWART, PAULA K 1162854 WARD. STEVEN C 551439 POLINSKI, PAUL D 1207504 HONEYCUTI, KIMBERLY A 1238173 BLEVINS, BARRY A 1290386 COATS, WAYNE A • PLEASE FORWARD TO VOUR CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRAlOR ORBIT -PensionSpikingReportbyAgency Version# 1 e i Page 1 of 1 090820 HCBOC Page 175
AGENDA ITEM / D
SANDHILLS CENTER
Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse Services
910·673 ·9111 (FAX) 910·673 ·62 02 www. sandhillscenter.orgff t 'ia Whitt, CEO
C€1vco
August 12, 2020
Ms. Kimberly Honeycutt
Hamett County Finance Officer
PO Box 759
Lillington, NC 27546
Dear Ms. Honeycutt :
AUG I~ 2020
,,,,,_., a rne tt
ana9er,County
s Office
Attached you will find a copy of the Sandhills Center Quarterl y F is cal Report for the period June 30, 202 0 .
This required State Divi s ion of Mental Health, Developmental Disabilities and Substance Abuse Services (NC
DHHS) Report has been sent, on a quarterly basis , to each of the County Managers and C o unty Commissioners
in the Sandhills Area for a number of years. Please note that a revision to G.S. 122C-l l 7(c), enacted by the
2006 General Assembly, requires that this Report be sent directly to each County Finance Officer. More
specifi cally, the revised Statute requires that: "The County F inance Officer shall provide the Quarterly Report to
the Board of County Commissio ners at the next regularly scheduled meeting of the Board."
A revie w of the attached June 30, 2020, Quarterly Fisc al Report indicates the following:
Act ual Revenu e=$ 3 53,5 99 ,3 73
Actual Expendi t ure =$ 353,25 0 ,223
Reve nue in E xcess of Ex penditure = $ 349 ,150
T he R evenu e in Excess of E xpenditures is lar ge ly dri ve n by NC DHHS di strib uti on o f re m aining S tate fu nded
pay men ts fo r ser vices in r espo nse to CO V ID -19 . As the services provi ded by thi s fundin g is bill ed , the
Revenue in Excess o f Expenditures is ex pec ted to d ecr ease.
Should you have a ny questions on thi s Q ua rt erl y F iscal Repo rt , pl ease fee l free to contact mysel f or K e ll y
Pa tter son (Financ e D ir ec tor).
Thank you for yo ur assistan ce in addressin g the r equirements of o ur fi scal r e porting require m ents .
V ictoria W hitt
Chief Executi ve Officer
Attachme nt
cc: Pa ul a K. Stew art , Hamett Co unty Ma nager
H owar d Penny, H arn ett County Commiss io ner
P.O. Box 9, We st End, NC 2 73 7 6
24-Hour A c cess to Care Line: l -8 00-25 6-2452
TTY: 1 -8 6 6 -5 1 8 -6 77 8 o r 711
Serv in g A n son, Guilford , H a rn e tt, H oke, Lee , M o ntg o m e r y,
Mo o r e , Ran dolph & Ric hmo nd coun t i es
urac urac urac
~11,a,,th •:.o1,1 :,1,••.!I M w•ltt1 M'!'a•tli "..i,t,,,,,,r •
!:•w r"'" _:!.; IJ 1 _ .. J:!.;;. 1.,1,,,z~c'°'' ~.,,, • ., ,;-.,11 , , •:i
I.II.J~3rJHIT'il:N
i:•'"'u~, ·~s,o, .:·_z~
090820 HCBOC Page 176
Sandhills Center
Fiscal Monitoring Report
For the 12 Months Ending June 2020
Medicaid
Budget Actual Year
Item 2019-2020 To Date
Revenues
Medicaid Pass Thru 0 0
Budgeted Fund Balance
Other Local
To tal Local Fund s 0 0
County Appropriations (by County Including ABC Fundsl
Anson 0 0
Guilford
Ha rnett
Ho ke
Lee
Montgom ery
Moore
Randolph
Richmond
Total County Funds 0 0
Local Management Entity System s Admin 0 0
Medicaid Genera l Admin 14,816,998 15,128,186
M e dicaid Mental Health/Substance Abuse Treatment Pla nning 4 ,505 ,915 4,472,400
Medicaid Intell ectual/Deve lopmental Disabilities Treatment Planning 7,021,488 7,204,935
D1v1 sion of Medical Assistance Risk Reserve Funding 5 ,5 2B,731 6,058,809
Div isi on of Mental Hea lth/Intellectual Developmenta l Disa bilities/
Substance Ab use Servic es
Division of Medical Assistance Medicaid Capitation Funding 244,563,397 254,467,004
All Other State/Federa l Funding
Total State and Federal Fund s 270 -!35.523 2r 3 3: 3 35
Fund Balance 17,885,895
Total Re v enu es 294,322,424 287,331,335.
Expenditures
Lo cal Management Entity Systems Admin
In te rgover n mental Transfer 1,956,427 1,918,643
M e dicaid General Adm in 19,437,789 17,318,588
Me dicaid Menta l Health/Substance Abuse Treatment Planning 6,555,516 6,5 16,516
Me dicaid Intellectual/Developmenta l Disa bil ities Treatment Planning 7,280,564 6,622 ,284
Me d ic aid Ris k Reserve 5,528,731 0
Me d icaid Provider Payment5 253,563,397 258,978,272
State/Local Provider Payments
All Other State/Federal Provider Payments
Total Exp e nditure s •. 194,322,424 291,354,303
8/11/2020
LME -MCO Director Date E-MCO Finance Director Date
State
Budget Actual Year Total
2019-2020 To Date
15,000 0 -
473,259 474,763 474,763
488,259 47.J,763 474,763
55,000 55,000 55,000
9,674,000 9,674,000 9,674,000
199,6 79 199,679 199,679
58,000 58,000 58,000
240,000 240,000 240,000
60,775 60,775 60,775
208,857 208,857 208,857
844,000 844,000 844,000
132,525 132,525 132,525
11 ,472,836 :.1 472.836 11,472 836
360,412 3 60,604 360,604
15,128,186
4 ,472,400
7,204,935
6,05 8,809
44 ,15 5,904 45,566,060 45,566,060
254,467,004
8,188,369 8,393,775 8 ,393,775
52 7J.: 635 s.: 32u .:B 3-l '. 6 ,: 77 4
4,243,020 0
68,908,800 60,268,038 353,599,373
5,076,691 4 ,102,984 4,10 2,984
1,918,643
17,318,588
6,516,5 16
6,622 ,284
0
258,978,272
55,628,740 49,399,162 49,399 ,162
8,188,369 8,393,775 8 ,39 3,775
68,893,800 Gi,895,920 3 53,250,123
4,372,118 349,150
8 -'1 -2.D
Date
090820 HCBOC Page 177