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Home My WebLink About072020aHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting July 20, 2020 6:00 pm T hi s meetin g will be open to a l imi te d number of the public to atte nd in perso n . Liste nin g op tions w ill co ntinu e to be avail abl e a lso -see Page 3. 1. Call to order -Chairman Howard Penny 2. Pledge of Allegiance and Invocation -Commissioner Barbara McKo y 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B . Budget Amendments C. Tax rebates, refunds and releases D. Harnett County Economic Development Council requests approval of amended bylaws clarify ing board composition. E. Hamett County Finance Officer requests approval of the Post-Issuance Compliance Policies & Procedures for Complying with Continuing Disclosure Obligations. F. Hamett County Health Director requests approval to establish CPT CODE LAB 87635 COVIDl 9 Test for $51.31. G. Hamett County Health Department requests approval to accept COVID19 funds in the amount of $10,202 from the Division of Public Health (DPH) for response to the COVIDl 9 pandemic. H. Harnett County Health Director requests approval to accept additional WIC Client Services and WIC Breastfeeding Peer funds in the amount of $28,710 from the N.C. Division of Public Health based on caseload allocation. I. Emergency Services requests the adoption of the Statewide Mutual Aid Agreement between Hamett County and NC Emergency Management. The Statewide Agreement has been revised to broaden the scope of disasters covered under the agreement. J. Hamett Regional Water reque sts approval of write-offs for the 1st quarter of 2020 totaling $21,462.01. All of the se accounts have been delinquent for more than three years. K. Administration, on behalf of several County departments, requests approval to accept $712,471 in funding provided through the Mid-Carolina COG Home and Community Care Block Grant as well as approval of the County Summary and Agreement for the Provision of County-Based Aging Services. Page 1 072020a HCBOC Page 1 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. 6. Appointments 7 . Public Hearing: Proposed Rezoning: Case# PLAN 2004-0002 & PLAN 2004-0003 Landowner/Appl icant: Omega X , LLC; 14.75 +/-acres (out of 68 .64 acres total); Out of Pin #'s 0513-69-2523.000 & 0513-68-5465.000; From Commercial to RA-20M; Intersection of SR# 1121 (Ray Road) & SR # 1124 (Rambeaut Road); Anderson Creek Township. 8. Public Hearing: Proposed Rezoning: Case # PLAN 2006-0001 Landowner/ Applicant: Larkin Rufus Crissman & Dorothy Crissman / Arlene Buchanan Crissman's Heirs ; 5.3 +/-acres (out of 14.5 acres total); Out of Pin # 9691-73-3505.000; From Commercial to RA-30; US Hwy 421 North; Upper Little River Township . 9. Administration requests approval of a Resolution Authorizing the Execution and Delivery of a County Installment Financing Obligation and Providing for Certain Other Related Matters Thereto. 10. Public Hearing regarding the Hamett County Board of Commissioner's intent to enter into an installment financing contract with the Hamett County Public Facilities Corporation in an amount not to exceed $90,000,000 (the "Contracf') to refinance all or a portion of the County's payment obligations. 11. Di sc ussion regarding expired tax exclusions/exemptions. 12 . COVID-19 Update 13. County Manager's Report -Paula Stewart, County Manager 14. New Business 15. C losed Session 16. Adjourn Hamett County Annual Emplo yee Turnover Report Public Health Activities Summary -June 2020 NC Department of State Treasurer Retirement Systems Division Contribution-Based Benefit Cap Report Interdepartmental budget amendments Page 2 072020a HCBOC Page 2 CONDUCT OF THE JULY 20m ME ETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS B alanc ing th e need to co ntinue to c o ndu ct t he bus in ess of t he County and t he need to compl y w ith the Govern or 's Executive Orde r and prudent rec omme ndation s fr om the C D C and th e NCDHH S, the H amett County B o ard of Commi ss ione rs w ill co n vene the ir July 20, 2 0 20 r egul ar m eetings unde r certa in conditi o ns: 1. A quorum o f the H am e tt County Board o f Commi ss ion ers, staff a nd a limite d number of the public . a ll req uired to wear fac e coverin gs to e nter th e b uil d in g , wi ll be s ta tio ned in th e meeting cha mbe rs to m a inta in t h e recomme nd ed socia l di s tancing o f 6 feet. 2 . Th e publ ic w ill a lso h ave the opp o rtunity t o l is ten to th e m eeting li ve o nline or by calling into t he meetings. 3 . S everal publi c hearings w ill be he ld during th e B oard 's regul a r Jul y 20th m eeting . C it izens may attend in person o r s ubmit thei r comments in writing to gwh eele r @ harn e tt.o r g no la te r than 4 :0 0 pm o n M onday, Jul y 20 th and c o mments wi ll be re ad aloud durin g the m eeting. If you prefe r t o ca ll in and provide your co mme nts verbally you may do so by di a lin g (910)814-6959 at 6:00 pm o n Jul y 20t h. 4. The m eeting will a ls o be stream ed li ve on H arnett County Gove rnment's YouTube C ha nne l at: https://www.youtube.com/channel/UCU7mTF6HTD65x 98EhAMeMg/featured 5 . If you w i sh to call in and li sten to th e m eeting you may d ia l (910)814-6959 . Pl ease rem e mbe r to mute yo ur phone while li st enin g so as no t to di srupt o the r s listening. 6. Gen eral S ta tute di ctat es that the Board prov id e public comment o nce a m o nth. T h ere w i ll be a p ubli c comme nt pe riod availa bl e on July 20 , 2020 . Citi zen s m ay sp eak i n person or s ubmit the ir comme nts in w riting t o gwh eeler @ h a m ett.or g n o lat er th an 4 :00 p m on M onday, July 20th and c o mme nts w ill be read a lou d during th e meeting as time allows . If yo u pr efer to call in and p rov id e yo ur comm ents verball y y ou m ay do so by dialing (910)814-6959 at 6:0 0 pm o n Ju ly 201h. 7. T he meeting w ill be recorded and poste d on th e w e bs ite fo ll owin g th e m eeting as u sua l. You m ay a l so fo ll ow alo ng o n Twi tter @ H arn e ttCo un ty to get li ve updates during th e meeting. T h e Board a pprecia tes the pu b l ic 's p atie n ce and unde rs tanding as they seek to en s ure the continuity of coun t y o p erati ons w hil e d em o n strat i ng co m p lian ce w ith Sta te law an d prudent pu b li c health p ractices i n th ese di ffic ult times. Page 3 072020a HCBOC Page 3 AGENDA ITEM L/-A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting July 6, 2020 The Hamett County Board of Commissioners met in regular session on Monday, July 6, 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance , stationed in the meeting chambers to maintain the recommended social distancing of six feet, as the Board demonstrated compliance with State law and prudent public health practices. Members present: Staff present: Howard Penny, Jr., Chairman Joe Miller, Vice Chairman Mark B. Johnson , Commissioner Barbara McKoy, Commissioner Gordon Springle, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Allen Coats, Deputy Finance Officer Margaret Regina Wheeler, Clerk Chairman Penny called the meeting to order at 9:00 am. Commissioner Johnson led the Pledge of Allegiance and invocation. Chairman Penny called for any additions or deletions to the published agenda. Mrs. Stewart requested to add for consideration the Sheriffs Office's request for approval to accept a grant in the amount of $68 ,908 from the Office of Justice Program under the FY 2020 Coronavirus Emergency Supplemental Funding with no local match required. Vice Chairman Mil1er moved to approve the agenda as amended. Commissioner Springle seconded the motion that passed unanimously. Commissioner Springle moved to approve items on the revised consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Minutes: June 15, 2020 Regular Meeting July 6, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 1 of 4 072020a HCBOC Page 4 2. Harnett County Health Director requested approval to increase the following fees: CPT CODE DESCRIPTION RECOMMENDED IMMUNIZATIONS 90632 90636 90647 90670 90675 90680 90681 90698 90707 90713 90715 90723 90732 90734 90739 90746 90710 90716 LAB 83655 SERVICES J7296 PRICE Hepatitis A-Adult $ 65 Twinrix (Hep A & Hep B) $122 HIB (Pedvax) $ 29 Prevnar (Pneumonia) $235 Imovax (Rabies) $393 Rotateq (Rotavirus) $ 95 Rotarix (Rota virus) $140 Pentacel (dTap, IPV, HIB) $101 MMR (Measles,Mumps, Rubella) $ 87 IPV (Polio) $ 3 5 Tdap (Adacel/Boostrix) $ 48 Pediatrix (dTap, IPV , Hep B) $ 90 Pneumovax23 (Pneumonia) $119 Menactra (Meningitis) $152 Hep B Adult (NEW) $ 97 Hep B 19+ (Engerix) $ 69 Proquad (Measles,Mumps ,Rubella,Varicella)$232 Varicella (Chicken Pox) $145 Lead $ 18 Kyleena 5-Y ear IUD (NEW) $900 TlOOl Nursing Assess/Evaluation $101 T 1002 RN Services up to 15 minutes $ 21 Rate increase due to 5% increase for services reimbursement from Medicaid. To be adjusted to prior rates after COVID-19 has concluded. 3. Harnett County Emergency Services requested approval of the County Disaster Recovery Plan. This plan, which should be used as a guiding document during the recovery phase of an event, establishes the procedures and activities used by the county government and departments to return to pre-disaster conditions as quickly and efficiently as possible following an event. 4. Harnett County Public Library requested approval to accept a LST A 2020-21 Project Grant award in the amount of $74,904 with a County match of25% ($24,968) of the total project cost. These funds will be used to implement Radio Frequency Identification (RFID) technology at the Harnett County Public Library and Resource Center. Project plans to implement RFID were approved for funding in the 2021-2027 Harnett County Capital Improvement Plan for FY 2021. RFID implementation will automate the checkout process and thus empowering patrons to self-checkout items. RFID-enabled collection management tools will also improve catalog and inventory accuracy. July 6, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 4 072020a HCBOC Page 5 5. Hamett County Public Library requested approval to continue membership in the NC Cardinal consortium. This collaboration with the North Carolina State Library and other member libraries leverages federal and local funds to achieve operational efficiencies and savings for the library while providing more effective use of public resources . 6. Hamett County Sheriffs Office's requested approval to accept a grant in the amount of $68,908 from the Office of Justice Program under the FY 2020 Coronavirus Emergency Supplemental Funding Grant. There is no local match required. The funds will be used to purchase equipment and supplies in response to the COVID-19. Vice Chairman Miller moved to approve the following appointments. Commissioner Springle seconded the motion, which passed unanimously. District H Tourism Board Kevin Mishra was reappointed as the Lodging member on this board for a term of three years expiring June 30, 2023. John Privette was reappointed as the Business Tourism member on this board for a term of three years expiring June 30, 2023. Social Services Board Johnnie McKinney was appointed to serve on this board for a term of three years expiring June 30, 2023. Triangle South Workforce Development Board Carolyn Blue and Russell Hieb were reappointed to serve on this board for two-year terms expiring June 30, 2022. Assistant County Manager Brian Haney and Hamett County Information Technology Director Ira Hall provided a brief background and update on broadband efforts in the county. Mr. Hall noted that to date the County had not been able to get any momentum for the project because Internet Service Providers (ISP) had not been interested in partnering with the County. ECC has recently mapped and inventoried services available in the County as well as surveyed citizens regarding their needs. Staff announced that the Growing Rural Economies with Access to Technology (GREAT) Grant, through the NC Department oflnformation Technology 's Broadband Infrastructure Office, has been opened up to Tier 2 counties. This program provides grants to private providers of broadband services to facilitate the deployment of broadband service to unserved areas of North Carolina. Mr. Hall said an RFP will be released soon with the hopes of generating interest from various entities wishing to use the County's assets, to develop and implement new broadband services or enhance existing services, and who is willing to partner with the County to start July 6, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 3 of 4 072020a HCBOC Page 6 providing service to our citizens. He said they are asking the ISP to provide the minimum standard of broadband, as well as an overall plan for as much coverage to the entire county, as quickly as possible within three years. Mr. Hall said the County must fund part of the project that will hopefully start in 2021. He responded to questions from commissioners. Jon A. Matthews, Ed.D., Hamett County Provost, who participated remotely, presented Central Carolina Community College 's (CCCC) request to waive the Hamett Promise credit-hour requirement for graduating high school students who were on schedule to meet the requirement pre-pandemic. Mr. Matthews explained that due to COVID-19 some high school students enrolled in college courses experienced challenges that prohibited them from completing those courses. He said some of these students were successfully progressing towards earning the required college credits to be eligible for CCCC's Promise Program. Mr. Matthews said the College would like to extend credit-requirement exceptions to the graduating high school students whose academic records demonstrate that they were on schedule to complete the required course credits for eligibility pre-COVID-19. He noted without this type of exception, between 20 and 40 students, who could truly benefit from the Promise Program, might technically be ineligible due solely to pandemic-related issues. Mr. Matthews responded to questions. Vice Chairman Miller's moved to give CCCC the right to investigate each and every claim and do what they deem necessary. The motion was seconded by Commissioner Springle and approved unanimously. Chairman Penny moved to designate Commissioner Gordon Springle as the Voting Delegate for the upcoming NCACC 113th Annual Conference. Commissioner McKoy seconded the motion that passed unanimously. Mrs. Stewart polled commissioners on who would be participating in the upcoming virtual NCACC 113th Annual Conference. Mrs. Stewart presented the DSS Monthly Report for May 2020. She also announced that the total collections in the Hamett County Department of Social Services, Child Support Enforcement Services Division, totaled over $1 M in March 2020 for the first time this year. Mrs. Stewart provided a brief update on COVID-19 in Hamett County. There was no new business. There was no need for closed session. Vice Chairman Miller moved to adjourn the meeting at 9:34 am. Commissioner Springle seconded the motion which passed unanimously. Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk July 6 , 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 4 of 4 072020a HCBOC Page 7 HARNETT COUNTY BOARD OF COMMISSIONERS Special Session Minutes June 30, 2020 The Hamett County Board of Commissioners met in special session on Tuesday, June 30, 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance and stationed in the meeting chambers to maintain the recommended social distancing of 6 feet as the Board demonstrated compliance with State law. Members present: Member absent: Staff present: Howard Penny, Chairman Mark B. Johnson, Commissioner Barbara McKoy, Commissioner Gordon Springle, Commissioner Joe Miller, Vice Chairman Brian Haney, Assistant County Manager Coley Price, Assistant County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Penny called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. The following agenda was before the Board: ~ Consider approval of the Corrected FY2020-2021 Budget Ordinance and Budget** ~ Consider approval of an "Interlocal Agreement for a Group Self-Insurance Fund for Risk Sharing or Group Purchase of Coverage" between the County of Harnett and the North Carolina Association of County Commissioners Risk Management Agency, along with the "Resolution to Adopt the Interlocal Agreement and to Join the NCACC Risk Management Pool" for Liability and Property insurance.** ~ Bus Patrol Software Presentation ~ Update on the Government Complex Park Name ~ Discuss Exemptions, Exclusions and Late Listing, and Penalties -Tax Department ~ Consider approval to accept Emergency Watershed Protection funding in the amounts of $3,202,970 in Federal Assistance (USDA, NRCS) and $1,067,057 (NCDA, S&W) to clear storm debris from the Upper Little River, Lower Little River, and Anderson Creek. Project costs are reimbursable up to 75% from Federal funding and 25% from State funding upon submission of approved proof of expenditures.** June 30, 2020 Special Session Minutes Hamett County Board of Commissioners Page 1 of 5 072020a HCBOC Page 8 ~ Assistant County Manager's Report: ~ Closed session ~ Adjourn COVID-19 Update and discuss reopening County buildings July 6, 2020 Regular Meeting Agenda Review and meeting logistics Review applications to serve on Boards and Committees Invitations and upcoming meetings Mr. Haney presented the corrected FY2020-2021 Budget Ordinance and Budget for consideration. He explained that the Hamett Regional Water Debt Service Fund, the Workers Compensation Internal Service Fund and the Workforce Development Special Revenue Fund were included in the budget however due to a software error they were not listed in the previous document. He also noted corrections had been made to include positions in the grade tables that were previously excluded. Commissioner Springle moved to approve the corrected FY2020- 202 l Budget Ordinance and Budget as presented. Commissioner Johnson seconded the motion, which passed 4-0. Commissioner Johnson moved to approve the Resolution to Adopt the Interlocal Agreement for a Group Self-Insurance Fund for Risk Sharing or Group Purchase of Coverage between the County of Hamett and the North Carolina Association of County Commissioners and to Join the NCACC Risk Management Pool. Commissioner McKoy seconded the motion that passed 4 -0. (Attachment 1) Director of Hamett County Parks and Recreation Carl Davis provided an update on the government complex park and shared the process that resulted in the recommendation of the new park name. Commissioner Springle moved to accept the recommended name of "Cape Fear Shiner County Park". Commissioner Johnson seconded the motion, which passed 4 -0. Hamett County Natural Resources Director/Conservation Education Coordinator Lynn Lambert presented Hamett County Soil and Water's request, in cooperation with Emergency Management, for approval to accept Emergency Watershed Protection funding in the amounts of $3,202,970 in Federal Assistance (USDA, NRCS) and $1 ,067,057 (NCDA, S&W) to clear storm debris from the Upper Little River, Lower Little River, and Anderson Creek. Mrs. Lambert said the County will have to spend the money first as project costs are reimbursable up to 75% from Federal funding and 25% from State funding upon submission of approved proof of expenditures. She said staff will have the contractor bill monthly so they can issue requests for payment monthly and not wait until project completion. The project is anticipated to take a year to complete. Mrs. Honeycutt responded that the County has sufficient reserves to pay these invoices until reimbursed. Staff noted that this is the first opportunity that the County has ever had for something like this ; a unique opportunity to gain federal and state assistance in debris removal through the Emergency Watershed Program. Mrs. Lambert said clearing out some of the debris would give the flood waters the opportunity to flow freely through which will save properties and lives. Hamett June 30, 2020 Special Session Minutes Hamett County Board of Commissioners Page 2 of 5 072020a HCBOC Page 9 County Emergency Services Director Larry Smith was also present. Discussions continued and staff responded to questions. Commissioner McKoy moved to approve Hamett County Soil and Water 's request for approval to accept Emergency Watershed Protection funding in the amounts of$3,202,970 in Federal Assistance (USDA, NRCS) and $1 ,067 ,057 (NCDA, S&W) to clear storm debris from the Upper Little River, Lower Little River, and Anderson Creek. Commissioner Johnson seconded the motion, which passed 4 -0. Jean Souliere, BusPatrol CEO, presented BusPatrol software and proposed installing BusPatrol equipment on 250 Harnett County school buses at no expense to the county or schools ; saying the program is funded by violators. He said the County would need to pass a local ordinance to allow this. Mr. Souliere reviewed the process used by BusPatrol to cite individuals for illegally passing school buses, which he said could net the County $200,000 a month. Harnett County Senior Staff Attorney Christopher Appel offered some clarifying points and shared concerns. Mr. Souliere responded to questions from commissioners. He noted BusPatrol gets paid 60% of the revenues and the County could cancel the five-year contract at any time without penalty. Tax Administrator Bill Tyson sought direction regarding exemptions, exclusions, late listing penalties as affected by the pandemic. First, Mr. Tyson said June 1 is the statutory deadline for receiving applications for tax relief for taxpayers who qualify for elderly, disabled , and disabled veterans exclusions. He requested approval to extend the deadline to August 1 this year. Mr Tyson said this would allow any taxpayer who would have otherwise qualified for tax relief, and submits the paperwork by August 1, to be approved and the 2020 tax bill adjusted. He noted tax bills become due September 1. Commissioner Springle moved to authorize the Tax Department to extend the application deadline for tax relief for taxpayers who qualify for elderly, disabled, and disabled veterans exclusions to August 1, 2020. Commissioner Johnson seconded the motion that passed 4 -0. Second, Mr. Tyson said the Tax Department has not been doing a good job of auditing exemptions however they have now done a review of a the recommended number of taxpayers , out of approximately 4,800, receiving tax relief through the exclusions previously discussed. He said staff has identified a number of deceased taxpayers whose exemptions have expired, some going back a number of years. Mr. Tyson noted that NC GS 105-312 provides a way to recover taxes for inappropriately applied exclusions, including penalties associated with discovery, with a five-year limitation for looking back. He also noted the Board can waive the penalties if desired. Staff sought direction from the Board on whether they prefer that the Tax Department do discovery and try to collect these amounts including penalties, waive the penalties and collect taxes only, or just correct things going forward. Staff said taxpayers should let them know when these exemptions no longer apply. Commissioner Springle moved to follow procedures and correct issues going forward, as opposed to backwards, and to not try to collect past revenues. Discussions continued and Commissioner Springle withdrew his motion. Staff will provide additional information for discussion during the upcoming July 14th work session. June 30, 2020 Special Session Minutes Hamett County Board of Commissioners Page 3 of 5 072020a HCBOC Page 10 Last, Mr. Tyson said the listing period for Business Personal Property ended January 31 , 2020. If filed before the end of the regular listing period, a filing Extension can be granted until April 15th. He noted the County had more than 500 businesses to file for extensions by January 31 however at least 200 of those businesses did not meet the April 15 , 2020 listing date which means that there will be late listing penalties (10%) added to those tax bills which taxpayers can then appeal. Believing that most of these 200 or so businesses, or their accountants, will try to say that the pandemic caused them to actually list later than the extension date, the Tax Department asked the Board to consider allowing them to accept listings through the end of fiscal year (June 30) as though they were on time; and not assess late list penalties. Mr. Tyson said any taxpayers filing later than that would be subject to late listing penalties. Commissioner Johnson moved to extend the listing period for Business Personal Property through June 30 , 2020 without late list penalties. Commissioner Springle seconded the motion that passed 4 -0. Chairman Penny asked about impact on DMV receipts. Staff will provide commissioners with information about how the five month DMV extension has affected collections for that period. Hamett County Health Director John Rouse and Hamett County Emergency Services Director Larry Smith provided and update on COVID-19 in Hamett County. Mr. Smith talked about a mass distribution of facemasks to citizens throughout the County. Mr. Haney reviewed the County departments and facilities already open to the public with precautions and safeguards are in place. Mr. Price, noting the Planning Board would be meeting virtually soon, sought direction from the Board on the upcoming Board of Adjustment meeting that needs to meet in person. It was the consensus of the Board to allow the Board of Adjustment to meet in person the Commons area. Commissioners will discuss the process for upcoming rezoning public hearings during their July 6 , 2020 regular meeting. Mr. Haney responded to questions about the Coronavirus Relief Fund allocation. Commissioners requested regular updates regarding how the monies are distributed. Mr. Haney noted that municipalities are required to develop their own plans for the funds. Mr. Appel presented for consideration a proposed Face Covering Emergency Proclamation if commissioners wish to extend the certain face covering requirements of Executive Order No. 147 to all Hamett County buildings and facilities. He stated that local government buildings are exempt from the Governor's Executive Order regarding face coverings requirements and the county manager is not authorized to require the public to wear face masks in county buildings. Chairman Penny read the proclamation aloud. Mr. Appel said it would be up to staff to ask folks to put on face mask or leave the building. He stressed that staff will try to serve the citizen regardless however citizens could be trespassed if individual becomes very disruptive. Commissioners discussed the proposed Face Covering Emergency Proclamation presented by staff and approved the proclamation by consensus. June 30, 2020 Special Sess ion Minutes Hamett County Board of Commiss ioners Page 4 of 5 072020a HCBOC Page 11 Mr. Haney and Mr. Price reviewed the proposed July 6, 2020 regular meeting agenda. Commissioners review applications to serve on Boards and Committees. Staff also reviewed invitations and upcoming meetings. There was no need for closed session. Commissioner Johnson moved to adjourn the meeting at 11: 16 am. Commissioner McKoy seconded the motion that passed 4 -0. Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk June 30, 2020 Special Session Minutes Hamett County Board of Commissioners Page 5 of 5 072020a HCBOC Page 12 ATTACHMENT 1 RESOLUTION TO ADOPT THE INTERLOCAL AGREEMENT AND TO JOIN THE NCACC RISK MANAGEMENT POOL WHEREAS, _County of Harnett (County or local government agency) desires to pool the retention of their risks , liabilities and/or payments, or for the group purchase of coverage, and has completed a Pre-Audit Certification in compliance with N.C.G.S. § 159-28; and WHEREAS, the North Carolina Counties Risk Management Agency d.b.a. NCACC Risk Management Pools (hereafter called the "Risk Pool"), has been established pursuant to G.S. §153A- 445 (a)(1) and G .S. §160-A-460 through §160A-464; and WHEREAS, it is desirable for County of Hamett (County or local government agency) to join the Risk Pool to obtain the opportunity for risk sharing and/or group purchase of coverage; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners or Governing Board of _County of Harnett ________ (County or local government agency) hereby adopts the foregoing lnterlocal Agreement and hereby joins and agrees to participate in the Risk Pool as indicated: D North Carolina Counties Liability and Property Joint Risk Management Agency d.b.a. NCACC Liability and Property Pool D North Carolina Workers' Compensation Joint Risk Management Agency d.b.a. NCACC Workers' Compensation Pool BE IT FURTHER RESOLVED that Ua wa cd Pe h n y Jr ( authorized county or entity official) is duly authorized to execute the application to join the Risk Pool and hereby executes the Agreement on behalf of _County of Harnett (County or local government agency). Witnessed wherefore, this the ___.:,~~;: day of ;:r: •. 1o e , 20~ ,,,~-~..,. ·'?'1,9, ~-\\oJ)Ui:t COUNTY . n, ~ \\@ ~ P.ersonally arl?pearing before me this ?-[j day of ~ , 20~6, i-\D\\~,J tl'.,Y\V\lA. c.J-C , who, being first duly sworn, acknowledged the execution of the foregoing Agre~~nt for the purposes and considerations therein and herein expressed . ,,,111 I 111111 t 11 111 My Commission expires: ~''~s'E-'< B. ///~,, Cf3/ ts/ s06a:, -~ ~N o..;;. r ~ " otary Public '(fl ~ 2 Harnett ;: lnterlocal Agreement Revised October 2018 ~ County ~ ::: My1o mm E~ ::: % -i-0 /J,5/ 2 ·~ ff ~ I ~"( ~ ~ /i>)' \' ,$' //11 licAoO\.. ,,,, 1111 n ,,,, 11111 1111111111 ~gcf~ NotaryPuhlic Page 5 of6 072020a HCBOC Page 13 AGENDA ITEM Y-B COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by th e Governing Board of t he County of Harnett, North Carolina , that the fo llowing amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section 1. T o amend th e H ealth Department General Fund, the appropriations are to be c hanged as follows: EXPEN DITU R E ORG OBJECT PROJECT T AS K SUB-TASK 1105110 523030 1105110 523040 1105110 524030 11 05 110 532030 11 0 5110 532070 1105110 582000 1105110 1105110 110511 0 1105110 REVENUE ORG OBJECT PROJECT TASK SUB-TASK 1105110 330210 EXPLANATION: To budget additional WIC funds from NC DHHS. 9r~~~· P«puoo by Dept Head (date) Ado pted this ___ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board JOB JOB AMOUNT DESCRIPTION OF CODE INCREASE DE CR EAS E PUBLIC SAFETY SUPPLIES $560 MEDICAL SUP PLIES $4 200 M & R SUPPLIES -INFOTECH $4,185 CELLULAR SER VICE $290 INTERNET SERVICE $138 NON-CA P ASS ET -SMALL $829 AMOUNT DESCRIPTION O F CODE I NCREASE DECREASE FEDERAL $10,202 ~k,.>w-: Coun ty Manager (date) Howard L. Penny, Jr., Chairman Board of Commi ss ioners Date. ,----1~-.l..o Julyl,2010 151h 072020a HCBOC Page 14 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County o f Hamett. North Carolina. lhot the following amendment be mode to the annual budget o..-dinance for the fiscal year ending June 30, 2021. Sectton 1. To amend the General Fund, Ubrory. the appropriations ore to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1106170 555000 LSTA REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB 1106170 330210 LSTA 1103900 390985 EXPLANATION : To allocate LSTA Grant funds awarded for RFID project. APPROVALS : ,,.t Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler. Cler1c to the Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE CAPITAL OUTLAY-EQUI PMENT $99,872 I AMOUNT DESCRIPTION OF CODE INCREASE DECREASE FEDERAL $74,904 TRANSFER FROM CAPITAL RESERVES $24,968 County Manag;t°(do~ ,.,..,,~-d<) e Boord. and lo the Budget Officer and the Finance Howard Penny. Chairman Boord of Commissioners 072020a HCBOC Page 15 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT IE IT ORDAINED by the Governing Boord of the County of Hamett, North Carolina. that the following amendment be made to the annual budget ordinance f0< the fiscal year ending June 30, 2021. Section 1. To amend the Capita! Reserves Fund. Library. the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 5006170 555000 CAPITAL OUTLAY-EQUIPMENT t24.968 5009800 598100 INTERFUND TRANSFER -GENERAL $24.968 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To transfer funds from the Library's capita! reserves fund to the general fund for the 25% match required on the RftD project. APPROVALS: Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler, Clerk to the Boord County Manager (dote) ,__,, ._y-.lo . and to the Budget Officer and the Finance Howard Penny. Chairman Boord of Commissioners 072020a HCBOC Page 16 COUNTY OF HARNETT BUDGET ORDINANCE AMEN DM ENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the followi ng amendment be made to the annual budget ordinance for the fisca l year ending June 30, 2021 . Section 1. To amend the Health Department Gene ral Fund, the appropriations are to be changed as follow s: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF COD E INCR EASE DECREASE 1105 11 0 519090 OTHER $19,150 1105 11 0 532050 POSTAGE $1650 1105110 532070 INTERNET SERVICE $420 1105110 532030 CELLULAR SERVICE $340 1105 11 0 5260 10 O FF ICE SUPPLIES $2,775 1105 110 587000 NON-CAP ASSET -OFFICE $2,225 11051 10 5320 10 TELEPHONE SERVICE $150 1105110 531050 TRAINING -REGISTRATION $200 110 511 0 5040 10 EXPENSE ALLOWANCE $500 1105110 5020 10 SALARI ES & WAGES -$1,09 1 1105110 503030 401K-GENERAL $22 1105110 5050 10 FICA WH $83 1105 110 507010 UNEMPLOYMENT INSURANCE $6 1105110 505050 ST A TE RETI REMENT -$98 REVENUE AMOUNT ORG OBJECT PROJECT TASK SU B-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 11051 10 330210 FEDERAL $28,710 EXPLANATION: To budget additional funds re ce ived for WIC C lient Services and WIC Breastfeeding Pe e r for FY 2020-2021. Dept Head (date) ~c.dL-Jte.L~ Finan Offlo.41j (pa County Manager (date) 1-\ .. '1 -I S -J..o Section 2 . Copies of thi s budget amendment shall be fu rnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their d irection . """'"" "'' Adopted this ___ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board Howard L . Penny, Jr., Chairman Board of Commi ssioners Allyl0.1010 3~lb 072020a HCBOC Page 17 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the Counly of Hornell, North Corolino. that the following amendment be made to the onnuol budget ordinance for the fiscal year ending June 30, 2021. Section 1. To amend the General Fund, the appropriations are to be changed as follows: Information Technoloav Denortmenl EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8909420 532010 TELEPHONE SERVICE $127,800 8909420 532030 CE LLULAR SERV ICE $108,900 8909420 532070 INTERNET SERVICE $1 49 ,000 8909420 533040 CABLE / SATELLITE $12,300 8909420 5430 10 RE NT AL -COPIERS SI 13,400 8909420 543090 RE NTAL -OTHER EOUIPMENT $23,820 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8903500 350410 SRVC C HARGES $53 5,220 EXPLANATION: To slmpllfy paying Invoices that cover multiple departments. Invoices will be paid from the 890 technology fund and Journal entries wlll be used lo charge departments for their portion. AmoVA )2/1J 7) 10/,a ~i,.;;d !dote! I Section 2. Copies o f thi s budget amendment shall be furnished t Officer for !heir direction. Adopted this ___ day of _______ . 20 _. Margaret Regino Wheeler. Clerk to the Boord L dG.-)h ~-Xt..J:::: County Manager (~e] .., ').,'\ ,_. 15 -)...D ~-ond to lhe Budget Officer and the Finance Howard Penny. Chairman Boord o f Commissioners 072020a HCBOC Page 18 Date run: 7/13/2020 9:27:26 AM Data as of: 7/12/2020 8:01 :18 PM TR-304 Bill Release Report Report Parameters: Release Date Start: 6/1/2020 Release Date End: 6/30/2020 Tax District: ALL Default Sort-By: Grouping: Bill #,Taxpayer Name,Release Date,Billing Date,Operator ID, Release Amount Release Reason Bill# Taxpayer Name RELEASE REASON: Adjustment 0000002607-2017-2017-0000-00-REG BAKER, HENRY B 0000002607-2017-2017-0070-00-DLD BAKER, HENRY B 0000002607-2018-2018-0000-00-REG BAKER, HENRY B 0000002607-2018-2018-0070-00-DLD BAKER, HENRY B 0000002607-2019-2019-0000-00-REG BAKER, HENRY B 0000002607-2019-2019-0070-00-DLD BAKER, HENRY B 0002264802-2019-2019-0000-00-REG BUTLER FARMS Subtotal RELEASE REASON: Deferred Bill 0000002607-2017-2017-0070-01-DLD BAKER, HENRY B 0000002607-2018-2018-0070-01-DLD BAKER, HENRY B 0000002607-2019-2019-0070-01-DLD BAKER, HENRY B Subtotal PAGE 1 of3 Operator ID (Name} 8/19/2017 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 APRIL DIAZ 8/19/2017 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT NCPTS V4 -. 6/25/2020 6/25/2020 6/25/2020 6/25/2020 6/25/2020 6/25/2020 6/8/2020 6/25/2020 6/25/2020 6/25/2020 42.26 0.00 42.26 0.00 42.76 0.00 55.65 278.21 278.21 281.52 AGENDA ITEM L/ -c, Release Amount($} 42.26 634.29 42.26 634.29 42.76 641.84 55.65 2,093.35 278.21 278.21 281.52 837.94 -. 0.00 -634.29 0.00 -634.29 0.00 -641.84 0.00 0.00 0.00 0.00 072020a HCBOC Page 19 Bill# Taxpayer Name RELEASE REASON: Duplication 0002259066-2018-2015-0000-00-REG POLING, SONYA ROCK 0002259066-2018-2016-0000-00-REG POLING, SONYA ROCK 0002259066-2018-2017-0000-00-REG POLING, SONYA ROCK Subtotal RELEASE REASON: Exempt Property 0000007155-2019-2019-0000-00-REG NORTH CAROLINA DEPT OF TRANSPORT A Tl, 0000015652-2019-2019-0000-00-REG THE WORK CENTER INC, 0000015795-2019-2019-0000-00-REG THE WORK CENTER INC, Subtotal RELEASE REASON: Full rebate 0002260884-2019-2019-0000-00-REG S3T LLC Subtotal RELEASE REASON: Military 0002250340-2019-2018-0000-00-REG WELCH, TED E 0002250340-2019-2019-0000-00-REG WELCH, TED E 0002259882-2018-2018-0000-00-REG WILLIAMS, EUGENE BERNETT Ill Subtotal RELEASE REASON: Ownership change 0000038516-2019-2019-0000-00-REG JRB PROPERTIES INC 0000039129-2016-2016-0000-01-REG NANCE, TENNA MARIE 0002268385-2019-2019-0000-00-REG CHANDLER, CARMEN DIAZ Subtotal PAGE 2 of 3 Operator ID (Name) 7/30/2018 CRYSTAL THOMAS 7/30/2018 CRYSTAL THOMAS 7/30/2018 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 MARGARET WRIGHT 9/10/2019 CRYSTAL THOMAS 9/10/2019 CRYSTAL THOMAS 8/21/2018 AMY BAIN 7/19/2019 AMY BAIN 8/6/2016 AMY BAIN 7/19/2019 AMY BAIN 6/4/2020 6/4/2020 6/4/2020 6/9/2020 6/8/2020 6/8/2020 6/30/2020 6/1/2020 6/1/2020 6/10/2020 6/3/2020 6/18/2020 6/12/2020 -. 71.23 62.84 55.10 288.02 1,825.43 944.02 176.37 51.60 45.99 8.69 280.71 59.00 235.41 Release Amount($) 71.23 62.84 55.10 189.17 218.02 1,755.43 944.02 2,917.47 176.37 176.37 51.60 45.99 8.69 106.28 280.71 59.00 235.41 575.12 -. 0.00 0.00 0.00 70.00 70.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 072020a HCBOC Page 20 Bill# Taxpayer Name RELEASE REASON: SMALL UNDERPAYMENT 0000003007-2019-2019-0000-00-REG BARBOUR, LOTIIE L 0000005461-2019-2019-0000-00-REG BOLTON, NORMAN A 0000010623-2019-2019-0000-00-REG JOHNSON, MODESTINE CHATMAN 0000020027-2019-2019-0000-00-REG MCNEILL, CORY 0000024036-2019-2019-0000-00-REG HICKS, RUDOLPH 0000035178-2019-2019-0000-00-REG MCKOY, CORNELIUS D 0000049378-2019-2019-0000-00-REG SM 1TH, WILLIE LEE 0000059052-2019-2019-0000-00-REG WHITEHEAD, ROBERTA WILLIAMS 0000059688-2019-2019-0000-00-REG WILLIAMS. HELEN 0001146599-2019-2015-0000-00-REG DROUGHT, PHILLIP ARTHUR 0002262049-2019-2019-0000-00-REG WEST. DALLAS MEL VIN 0002262267-2019-2019-0000-00-REG TRIPP, HARVEY KEITH 0002265832-2019-2019-0000-00-REG LONG, HELEN SAVAGE 0002267823-2019-2019-0000-00-REG SMITH HOFBAUER LLC Subtotal RELEASE REASON: Veh Reg Out of State 0001885585-2011-2011-0000-00-REG HAMPE, APRIL ANN Subtotal Total PAGE 3 of 3 Operator ID (Name) 7/19/2019 AMY BAIN 7/19/2019 KIMBERLY BAKER 7/19/2019 KIMBERLY BAKER 7/19/2019 YVONNE MCARTHUR 7/19/2019 KIMBERLY BAKER 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 KIMBERLY BAKER 7/19/2019 AMY BAIN 9/20/2019 YVONNE MCARTHUR 8/20/2019 AMY BAIN 7/19/2019 YVONNE MCARTHUR 7/19/2019 AMY BAIN 7/19/2019 YVONNE MCARTHUR 8/1/2011 AMY BAIN 6/23/2020 6/8/2020 6/12/2020 6/4/2020 6/16/2020 6/15/2020 6/2/2020 6/8/2020 6/15/2020 6/8/2020 6/15/2020 6/10/2020 6/23/2020 6/5/2020 6/23/2020 -. 92.97 12.75 616.63 181.68 936.66 643.65 362.49 34.00 660.80 194.60 46.45 10.90 41.80 6.42 120.37 Release Amount($) 0.92 0.39 0.11 0.06 0.14 0.02 0.63 0.78 0.04 0.56 0.69 0.08 0.03 0.13 4.58 80.25 80.25 6,980.53 -. 92.05 12.36 616.52 181.62 936.52 643.63 361.86 33.22 660.76 194.04 45.76 10.82 41.77 6.29 40.12 072020a HCBOC Page 21 AGENDA ITEM t./ -D Board Meeting Agenda Item MEETING DATE: July 20, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Amendment to Harnett County Economic Development Council Bylaws REQUESTED BY: Harnett County Economic Development Council REQUEST: The Harnett County Economic Development Council proposes amendment to Council Bylaws to clarify board composition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S:\ED Advisory Boards\E D Council \By laws\agend afonn a mend by laws 7.20.202 0.docx I of I Page 072020a HCBOC Page 22 At its regular meeting held on June 25 , 2020, the Hamett County Economic Development Council reviewed and discussed bylaws of the Council. Specifically, when County Commissioner representation on the Council changes, maintaining representation from each county voting district as outlined in Article III, Section 2. Composition (f) and (g) is conflicting. Recognizing that the intent is to maintain representation from across multiple county districts, the Council voted to amend the bylaws as noted in red below. 2. Composition. The Board of Directors shall consist of nine (9) regular voting members and three (3) ex officio nonvoting member for a maximum total of twelve (12) as mandated by North Carolina General Statutes§ 158-8 . The Board of Directors shall consist of the following: (a) the County Manager for the County of Hamett ( or designee); this ex officio Director shall be a nonvoting member (1 ); (b) one representative from Campbell University as appointed by the Council; this ex officio director shall be a nonvoting member (1 ); (c) one representative from Central Carolina Community College (CCCC) as appointed by the Council; this ex officio director shall be a nonvoting member (1 ); ( d) the Chair of the Hamett County Properties Corporation ( 1 ); (e) one representative from Duke Energy, Piedmont Natural Gas or Century Link or another utilities provider as appointed by the Council (the "Utilities Director") (1 ); (f) two Hamett County Commissioners as appointed by the Hamett County Board of Commissioners (the "Board of Commissioners"); at such time that a County Commissioner no longer holds his public elected office then he shall be replaced as a Council Director by the Hamett County Board of Commissioners ( each a "County Commissioner Director") (2); (g) three representatives who reside in the County Commissioner electoral districts that are not represented by the two County Commissioner Directors a t the time of appointment , as appointed by the Board of Commissioners (each an "Electoral District Director") (3); (h) two representatives from the business, industrial or professional communities (these members are not required to reside in Hamett County) as appointed by the Council ( each a "Business/Industrial/Professional Director") (2). Bylaws shall become effective immediately upon approval by the voting Directors of the Hamett County Economic Development Council after said Bylaws have been approved by the Hamett County Board of Commissioners. 072020a HCBOC Page 23 Board Meeting Agenda Item AGENDA ITEM '-/-~ MEETING DATE: July 20, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Continuing Disclosure Policy REQUESTED BY: Kimberly A. Honeycutt, Finance Officer REQUEST: Governments that issue publicly traded debt have an obligation to meet continuing disclosure requirements that are identified specifically in a continuing disclosure agreement (CDS). These are entered into at the time of bond issuance pursuant to SEC Rule 15c2-12. At the time of the issuance of the bonds, the issuer provides certain annual and statistical financial information and as part of the CDA, agrees to provide updated financial information on an annual bas is and to notify the public within 10 business days of the occurrence of certain ma terial events described in the Rule. To ensure compliance, unit s of local government are encouraged to establish written policies and procedures to comply with post-is s uanc e and ongoing requirements of the agreements. It is requested that the Board adopt the attached Continuing Disclosure Policy. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P:\BOC\agendaform2020 continui ng disclosure policy.docx Page I of I 072020a HCBOC Page 24 County of Harnett Post-Issuance Compliance Policies & Procedures for Complying with Continuing Disclosure Obligations 072020a HCBOC Page 25 SUBJECT: COUNTY OF ADMINISTRATIVE & FINANCIAL POLICfES POST-ISSUANCE COMPLIANCE POLICIES & HARNETI PROCEDURES FOR COMPLYING WITH CONTrNUING DISCLOSURE 0BLIGA TIO NS NUMBER REVISIONS FINANCE OFFICER APPROVAL DATE NORTH 1 0 CAROLINA SUPERSEDES EFFECTIVE DA TE I PAGE PAGE20F13 Table of Contents Part I. Purpose ............................................................................................................................ 3 Part II. Responsibility of County Officials .................................................................................. 3 Part III. Securities Subject to Continuing Disclosure Obligations ............................................... 3 Part IV. Continuing Disclosure Obligations .................................................................................. 4 Part V. Continuing Disclosure Obligations Control.. ................................................................... 6 Part VI. Recordkeeping and Review of Policy .............................................................................. 6 Part VII. Continuing Education ...................................................................................................... 7 EXHIBIT A ..................................................................................................................................... 8 EXHIBIT B ..................................................................................................................................... 9 EXHIBIT C ................................................................................................................................... 11 2 072020a HCBOC Page 26 SUBJECT: COUNTY OF ADMINISTRATIVE & FINANCIAL POLICIES POST-ISSUANCE COMPLIANCE POLICIES & HARNETI PROCEDURES FOR COMPLYING WITH CONTINUING DISCLOSURE 0BLIGATlONS NUMBER REVISIONS FINANCE OFFICER APPROVAL DATE NORTH I 0 CAROLINA SUPERSEDES EFFECTIVE DATE I PAGE PAGE3 OF 13 Pa rt I. Purpose . In connection with the iss uance of securities in the public markets, the County of Harnett, North Carolina (the "Counry') has entered into agreements obligating the County to provide continuing disclosure on certain information related to the County. The continuing disclo s ure obligations are entered into b y the County to allow the underwriter(s) of the securities offered to comply with Rule 15c2-12 (the "Rule") promulgated b y the Securities and Exchange Commission (the "SEC'). Given the increasing complexity of the Rule and scrutiny with respect to compliance with the Rule that will be undertaken by underwriters of future issuance of securities b y or on behalf of the County and the desire b y the County to ensure adherence with the County's continuing di sclosure obligations, the County hereby adopts the following policies and procedures (the '1)ofities and Procedures'). These Policies and Procedures are intended to serve as a guide for the County to facilitate compliance with its continuing disclosure obligations in accordance with the Rule. Pa rt 11. Responsibil ity of County Officials . Except as o therwise described herein, the County's Finance Department (the "Department') has primary responsibility for ensuring that the County complies with its continuing di sclo sure obligations outstanding. The D e partment will consult with other departments within the County, as well as third-party professionals (e .g., the County's bond counsel and financial advisor), as necessary, to ensure compliance with these Policies and Procedures. The Finance Officer will review these Policies and Procedures no less frequently than on the issuance of any securities for which the County agrees to additional continuing disclosure obligations to ensure that the terms and conditions of these Policies and Procedures are up t o date and that the County remains in compliance. Pa rt 111. Securities Sub j ect to Continuing Dis closure Obligation s. The County has entered into continuing disclosure obligations for the sec urities li sted on Exhibit A hereto. The County will update Exhibit A each time that securities are issued for which the County agrees to continuing disclosure and each time that securities are no longer outstanding and s ubj ect to continuing disclosure in accordance with the Rule. 3 072020a HCBOC Page 27 SUBJECT: COUNTY OF ADMfNISTRATIVE & FINANCIAL POLICIES POST-ISSUANCE COMPLIANCE POLICIES & HARNETI PROCEDURES FOR COMPLYING WITH CONTINUING DISCLOSURE OBLIGATIONS NUMBER REVISIONS FINANCE OFFICER APPROVAL DATE NORTH 1 0 CAROLINA SUPERSEDES EFFECTIVE DATE I PAGE PAGE4 OF 13 Part IV . Continuing Disclosure Obligations. A. As part of its continuing disclosure obligations, the County has agreed to provide the fo ll owing information related to each of the securities listed on Exhibit A to the Municipal Securities Rulemaking Board (the "MSRB"). 1) b y not later than seven months after the end of each Fiscal Year, the audited financial statements of the County for the preceding Fiscal Year, if available, prepared in accordance with Section 159-34 of the General Statutes of North Carolina, as it may be amended from time to time, or any successor statute, or if such audited financial statements are not then available, unaudited financial statements of the County for such Fiscal Year to a. be replaced subsequently b y audited financial statements of the County to be delivered within 15 days after such audited financial s tatements become available for distribution; 2) by not later than seven months after the end of each Fiscal Year, the financial and s tatistical data as of a date not earlier than the end of th e preceding Fiscal Year for the type of information included under the captions in the Official Statement related to each of the securitie s subject to and specified in e ach agreement to undertake continuing disclosure; 3) in a timely manner not in excess of 10 business days after the occurrence of the event, notice of any of the fo llowing events with res pect to the securities subject to continuing disclos ure: a. principal and interest payment delinquencies; b. non-payment related defaults, if material; c. unscheduled draws on the debt service reserves r e fle c ting financial difficulties; d. unscheduled draws on any credit enhancements reflecting financial difficulties; e. subs titution of any credit or liquidity providers, o r their failure to perform; f. adverse tax opinions, the issuance b y the Internal Revenue Service of proposed or final d e terminations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or 4 072020a HCBOC Page 28 COUNTY OF HARNETT NORTH CAROLINA SUBJECT: ADMINISTRATIVE & FINANCIAL POLICIES POST-ISSUANCE COMPLIANCE POLIClES & PROCEDURES FOR COMPLYING WITH CONTINUING DISCLOSURE 0BLIGA TIONS NUMBER REVISIONS FINANCE OFFICER APPROVAL DATE I 0 SUPERSEDES EFFECTIVE DATE I PAGE PAGES OF 13 determinations with r espect to the tax status of the secur1t1es, or other material events affecting the tax status of the securities; g. modification of the rights of the security holder s, if materia l; h . call of any of the sec urities, other than mandatory sinking fund redemptions, if material, and tender offers; 1. defeasance of any of the securities; J· release, substitution or sale of any property securing repay ment of the securities, if material; k. rating changes; 1. bankruptcy, insolvency, receivership or similar event of the County; m . the consummation o f a merger, consolidation, or acquisition involving the County or the sale of all o r substantially all o f the assets o f the County, other than in the o rdinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to such actions, other than pursu ant to its terms, if material; n. appointment of a successor or additional trustee o r the change of name of a trustee, if material; o . incurrence of a financial obligation of the County, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the County, any of which affect security holder s, if material; and p. default, event o f acceleration, termination event, modification of terms, or other similar events under the terms of the financial obligation of the County, any o f which reflect financial difficulties. The term "financial obligation" as u sed in items (o) and (p) above means a (i) debt obligation; (ii) derivative ins trument entered into in connection with, o r pledged as security or a source of payment for, an existing or planned debt obligation; or (iii) guarantee of (i) or (ii). The term financial obligation shall not include municipal securities as to which a final official statement has been provided to the MSRB 5 072020a HCBOC Page 29 SUBJECT: COUNTY OF ADMINISTRA TfVE & FINANCIAL POLICIES POST-ISSUANCE COMPLIANCE POLICIES & HARNETT PROCEDURES FOR COMPLYING WITH CONTINUING DISCLOSURE 0BLIGA TIONS NUMBER REVISIONS FINANCE OFFICER APPROVAL DATE NORTH 1 0 CAROLINA SUPERSEDES EFFECTfVE DA TE I PAGE PAGE60FI3 consistent with the Rule (obligations subject to subsections (o) and (p) above are li sted in Exhibit C attached hereto). 4.) In a timely manner, notice of a failure of the County to provide required annual financial information described in (1) or (2) above on or before the date sp ecified. B. The type of information to be provided under (A)(2) above is set forth in Exhibit B. C. All documents provided to the MSRB as described above are to be provided in an electronic format as prescribed by the MSRB (pdf, word-searchable) and accompanied by identifying information as prescribed b y the MSRB. D. "Financial Obligations" will be identified b y the Department, in consultation with bond counsel and the financial advisor, prior to being entered into by the County. A Financial Obligation will be considered "material" for purposes of the Rule if it exceeds $1,000,000. The Department will post the entire relevant documents re lated to the Financial Obligation (w ith acceptable redactions identified by the counterparty to the documents) in accordance with the Rule. Exhibit C includes a list of "Financial Obligations" as identified in accordance with a materiality standard identified by the County. Such list should be reviewed and updated in accordance with Part VI below, as needed. Part V . Continuing Disclosure Obligations Control. Notwithstanding anything in these Policies and Procedures, the terms of each continuing disclosure obligation made at the time the County issued or executed and delivered the related debt obligation controls. T he Department will maintain records of each continuing disclosure agreement. Part VI. Record keeping and Review of Policy. The County will maintain all records related to its complian ce with its continuing disclosure obliga tions in such form and for such time period in accordance with the County's recordkeeping policies. In addition, the Coun ty will review this policy in January of each calendar year in connection with the County's continuing disclosure filin g of audited and annual financial data, including a review o f Exhibits to ensure they are complete, and update as necessary. 6 072020a HCBOC Page 30 SUBJECT: COUNTY OF ADMINISTRATIVE & FINAN CIAL POLICIES POST-ISSUANCE COMPLIANCE POLICIES & HARNETT PROCEDURES FOR COMPLYIN G WITH CONTINUING DISCLOSURE 0BLIGA TIO NS NUMBER REVISIONS FINANC E OFFICER APPROVAL DATE NORTH 1 0 CAROLINA SUPERSEDES EFFECTIVE DA TE I PAGE PAGE70F 13 Pa r t VI I. Continuing Educa t io n . T h e Coun ty w ill co ntinue to con sult r egularly with its bo nd counsel and fin ancia l advisor r egarding its continuing disclos ure o bligatio ns and any changes to the Rule. The County will regula rly update these P o licies and Pro ce dures to reflect an y changes. 7 072020a HCBOC Page 31 SUBJECT: COUNTY OF ADMINISTRATfVE & FINAN CIAL POLICIES POST-ISSUANCE COMPLIANC E POLICIES & HARNETT PROCEDURES FOR COMPLYING WITH CONTINUING DISCLOSURE OBLIGATIONS NUMBER REVISION S FINANCE OFFICER APPROVAL DATE NORTH I 0 CAROUNA SUPERSEDES EFFECTfVE DA TE I PAGE PAGE80F 13 EXHIBIT A Securities Subject to Continuing Disclosure Obligation Taxable Limited Obligation Bonds (Qualified Sc hool C o nstruction Bonds), Series 2012B Limited Obligation Bonds (Hamett Districts General Obligation Refunding Bonds ), S e ries 2013 General Obligation School Bonds, Series 2017 Limited Obligation Bonds, Series 2019* • Effecti ve October I 0, 2 01 9 , materia l events (o) and (p) in corporated in Coun ty 's co ntinuing d isclos ure ob li gat io n. 8 072020a HCBOC Page 32 SUBJECT: COUNTY OF ADMINISTRATIVE & FINANCIAL POLICIES POST-ISSUANCE COMPLIANCE POLICfES & HARNETT PROCEDURES FOR COM PL YING WITH CONTINUING DISCLOSURE 0BLIGA TIONS NUMBER REVISIONS FINANCE OFFICER APPROVAL DATE NORTH l 0 CAROLINA SUPERSEDES EFFECTfVEDATE I PAGE PAGE90F 13 EXHIB IT B Annual Information to be Updated from Official Statements Security Taxable Limited Obligation Bonds (Qualified School Construction Bonds) Series 20128 Limited Obligation Bonds (Harnett Districts General Obligation Refunding Bonds) Series 2013 General Obligation School Bonds, Series 2017 Information The financial and statistical data as of a date not earlier than the end of the preceding Fiscal Year for the type of information included under the below captions, excluding in each case any information on overlapping or underlying units: 1) "Debt Information" in Appendix A (including subheadings thereunder) 2) "Tax Information" in Appendix A (including subheadings thereunder) The financial and statistical data as of a date not earlier than the end of the preceding Fiscal Year for the type of information included under the below captions to the extent such items are not included in the County's audited financial statements and under the caption "THE DISTRICTS" (including subheadings thereunder) in Appendix C to the Official Statement: 1) "THE COUNTY -Debt Information" m Appendix A (including subheadings thereunder) 2) "THE COUNTY -Tax Information" in Appendix A (including subheadings thereunder) 3) "THE DISTRICTS -Debt Information" with respect to each district in Appendix C (the General Obligation Debt Ratio tabl es specificall y), excluding any information on overlapping or underlying units. The financial and statistical data as of a date not earlier than the end of the preceding fiscal year for the type of information included under the below headings to the extent such items are not included 9 072020a HCBOC Page 33 SUBJECT: COUNTY OF ADMINISTRATIVE & FINANCIAL POLICIES POST-ISSUANCE COMPLIANCE POLICIES & HARNEIT PROCEDURES FOR COMPLYING WITH CONTINUING NUMBER NORTH 1 CAROLINA SUPERSEDES Limited Obligation Bonds, Series 2019 DISCLOSURE OBLIGATIONS REVISIONS FINANCE OFFICER APPROVAL DATE 0 EFFECTIVE DA TE I PAGE PAGE lOOF 13 in the County 's audited financial statements : 1) "THE COUNTY -Debt Information" in Appendix A ( excluding any information on overlapping or underlying units) 2) "THE COUNTY -Tax Information" in Appendix A ( excluding any information on overlapping or underlying units) 3) Combined budget of the County for the current fiscal year The financial and statistical data as of a date not earlier than the end of the preceding Fiscal Year for the type of information included under the below captions, including subheadings thereunder but excluding any information on underlying units : 1) "THE COUNTY -Debt Information" in Appendix A 2) "THE COUNTY -Tax Information" in Appe ndix A 10 072020a HCBOC Page 34 SUBJECT: COUNTY OF ADMINISTRATIVE & FINANCIAL POLICIES POST-ISSUANCE COMPLIANCE POLICIES & HARNETT PROCEDURES FOR COMPLYING WITH CONTINUING DISCLOS URE OBLIGATIONS NUMBER REVISIONS FINANCE OFFICER APPROVAL DATE NORTH I 0 CAROLINA SUPERSEDES EFFECTIVE DATE I PAGE PAGE 11 OF 13 EXHIBIT C Financial Obligations for which Material Events (0) and (P) Apply Financial Obligations Subject to (0) Issue Date Description Financial Obligations Subject to (P) Issue Date Description May2004 March 2005 October 2005 No vember 2010 $4,000,000 Installment Financing Contract/Qualified Zone Academy Bonds $15 ,000 ,000 Hamett County Sanitary Sewer R evol v ing Loan $789,500 Installment Financing Contract between Bank of America, N.A. and the County of Harnett, North Carolina 11 E ffective: 10 /10 /2019 Maturity Date Maturity Date May2020 May 2027 October 2021 June 2028 072020a HCBOC Page 35 SUBJECT: COUNTY OF ADMINISTRATIVE & FINANCIAL POLICIES POST-I SSUANCE COMPLIANCE POUCIES & HARNETI PROCEDURES FOR COMPLYING WITH CONTINUING D ISCLOSURE 0BLIGA TIONS NUMBER REVISIONS FINANCE OFFICER APPROVAL DATE NORTH I 0 CAROLINA SUPERSEDES EFFECTIVE DATE I PAGE February 2011 November 2011 February 2012 January 2013 April2015 April 2015 PAGE 12 0F 13 $20,803,000* Installment Financing Contract between Bank of America, N.A. and the County of Hamett, North Carolina $4,366,515 East Central Project Revolving Loan $24,777,000 Installment Financing Contract between SunTrust Equipment Finance & Leasing Corp. and the County of Hamett, North Carolina $6,195,019 Erwin WW Project Revolving Loan $1,750,000 County of Hamett, North Carolina Special Obligation Bond, Series 2013 $30,497 ,000 Refunding Certificate of Participation, Series 2015 evidencing proportionate undivided interests in the rights to receive certain Revenues pursuant to an Installment Purch ase Contract between Hamett County Public Facilities Corporation and the County of Hamett, North Carolina $10,673,000 County of Harnett, North Carolina Enterprise Systems Revenue Refunding Bond, Series 2015 May 2032 December 2023 May 2033 February 2023 December 2027 May 2028 • Currently referenced as $14,004 ,000 on the County's Comprehens ive Annual Financial Re port (CAFR) for the fisca l year ended June 30, 2018 reflec ting one of two advances currently outs tanding . 12 072020a HCBOC Page 36 SUBJECT: COUNTY OF ADMINISTRATIVE & FINANCIAL POLICIES POST-ISSUANCE COMPLIANCE POLICIES & HARNETT PROCEDURES FOR COMPLYING WITH CONTINUING NORTH CAROLINA August 2015 April 2016 May 2016 DISCLOSURE 0BLIGA TTONS NUMBER REVISIONS FINANC E OFFICER APPROVAL DATE 1 0 SUPERSEDES EFFECTfVE DA TE I PAGE PAGE 13 OF 13 $5,938,000* Installment Financing Contract between First Bank and the County of Harnett, North Carolina $31,080,000 Installment Financing Contract between Regions Capital Advantage, Inc. and the County of Harnett, North Carolina $2,200,000 Installment Financing Contract between Branch Banking and Trust Company and the County of Harnett, North Carolina June 2025 June 2029 May 2026 • Current ly referenced as two separate entries ($1,274,000 and $4,664 ,000) on the County's Comprehensive Annual Financial Report fo r the fi scal year ended June 30, 20 18 reflecting two advances currently outstanding. 13 072020a HCBOC Page 37 Board Meeting Agenda Item AGENDA ITEM L/ -~ MEETING DATE: July 20, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Establish Fee REQUESTED BY : John ~Director REQUEST: At the Health Director's request, pending approval from the Board of Health at their July 16, 2020 meeting with some board members participating remotel y, we wish to establish the following fee for COVID 19 testing: CPTCODE LAB 87635 DESCRIPTION COVID19 Test FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: RECOMMENDED PRICE $51.31 S:\admin\Filesha re\1-Excel\BOH PAT FEE INC-NEW FEES-BOC Request s\BOH 07 1620\BOC a gen daform2020 07 162020 BOH 87635.docx Page I o f I 072020a HCBOC Page 38 Board Meeting Agenda Item AGENDA ITEM L/-G- MEETING DATE: July 20, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Special Time-Limited WIC Funding from DHHS for Local Health Department's response to COVID19 Pandemic REQUESTED BY: John Rouse, Health Dir~ REQUEST: The Harnett County Health Department requests approval to accept COVID 19 funds in the amount of $10,202. These funds have been allocated from the Division of Public Health (DPH) to purchase laptops , sneeze shields, safety gattes, hemoglobin lab equipment, wireless headsets and Veri zon MiFi and cell phones. These funds must be utilized prior to September 30, 2020. S:\adm in\Fi leshare\1-Excel\BOH PAT FEE INC-NEW FEES -BOC Req uests\BOC For ms\072020 age nda for m W IC add iti onla fund s COY ID.do cx Page I of 2 072020a HCBOC Page 39 Board Meeting Agenda Item AGENDA ITEM 4 -H MEETING DATE: July 20, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS for FY 2020-2021 REQUEST: The Harnett County Health Department requests approval to accept additional WIC Client Services and WIC Breastfeeding Peer funds in the amount of$28,710. These funds have been allocated from the Division of Public Health (DPH) on a base caseload allocation. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S:\admin\F il eshare\1-Exc el\BOH PAT FEE INC-NEW FEES -BOC Reque sts\BOC Forms\072020 agendaform WI C additi o nl a fund s COVID.docx Page I o f J 072020a HCBOC Page 40 C O UNTY O F HARN ETT BUDGET ORDINANCE AMENDMENT BE IT OR DAINED by the Governing Board of the County of Harnett, North Caroli na, th at the following amendment be made to the annual budget ordinance fo r the fiscal year ending J un e 30, 2021. Section I. To amend the Healt h Depa rtment Genera l Fund, t he a ppr o p riation s are to be chan ged as follows: EXPENDITURE A MOUNT O RG OBJECT PROJ ECT TASK SUB-TASK JOB D ESCRIPTION OF CO DE INCREAS E DECREASE 1105110 519090 O THER $19,150 11051 10 532050 POSTAGE $1,650 1 105110 532070 INTERNET SERVICE $420 1105110 532030 CELLULAR SERVICE $340 11051 10 526010 OFF ICE SUPPLIES $2,775 1105110 587000 NON-CA P ASSET -OFFICE $2,225 1105110 532010 TELEPHONE SERVICE $150 1105110 53 1050 TRAINING -REG ISTRATION $200 1105110 504010 EX PENSE ALLOWANCE $500 1 105110 502010 SALARJ ES & WAGES -$1,09 1 1105110 503030 40 I K -GENERAL $22 1105110 505010 FICA WH $83 1105110 507010 UNEMPLOYMENT INSURANCE $6 1105110 505050 ST A TE RETIREMEN T -$98 REVENUE A MOUNT ORG O BJECT PR OJECT TASK SUB-TASK J O B DESCRIPTION OF CODE INCRE A SE D ECREASE 1105110 330210 FEDERAL $28,7 10 EXPLA NATION: To budget add iti o nal fun ds received for WIC C li ent Services and WIC Breastfeeding Peer fo r FY 202 0-202 1. Dept Head (date) Finance Officer (date) County Manager (date) Section 2. Copies of th is budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their di rection. Prepared b~· Adopted this ___ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board Howard L. Penny, Jr., Chairman Board of Commissioners .k&lyl0,2010 072020a HCBOC Page 41 Board Meeting Agenda Item AGENDA ITEM L/ -I MEETING DATE: July 20, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Annual Adoption of the NC Statewide Emergency Management Agreement REQUESTED BY: Larry Smith, Emergency Services Director REQUEST: Emergency Services requests the adoption of the Statewide Mutual Aid Agreement between Harnett County and NC Emergency Management. The Statewide Agreement has been revised to broaden the scope of disasters covered under the agreement. This document is the template for mutual aid response between the county and NCEM. This document is also a requirement to receive our Emergency Management Planning Grant Funds from the federal government. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppDa ta\Local\M icrosoft\ Windows\INetCache\Conte nt.Outl oo k\ W 5 ENE9 SY\NCEM Statewide Mu tu al A id Agreement.docx Page I of I 072020a HCBOC Page 42 NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID AND ASSISTANCE AGREEMENT R EVIS ION -2020 FOR THE THIS AGREEMENT IS ENTERED INTO BETWEEN THE NORTH CAROLINA DEPARTMENT OF PUBLIC SAFETY, AND ITS DIVISION OF EMERGENCY MANAGEMENT OF THE STATE OF NORTH CAROLINA AND BY EACH OF THE ENTITIES THAT EXECUTES AND ADOPTS THE UNDERSTANDINGS, COMMITMENTS, TERMS, AND CONDITIONS CONTAINED HEREIN: WHEREAS, the State of North Carolina is geographically vulnerable to a variety of natural disasters; WHEREAS, Chapter 166A of the North Carolina General Statutes, entitled the North Carolina Emergency Management Act, recognizes this vulnerability and provides that its intended purposes are to: 1. Reduce vulnerability of people and property of this State to damage, injury, and loss of life and property; 2. Prepare for prompt and efficient rescue, care, and treatment of threatened or affected persons; 3. Provide for the rapid and orderly rehabilitation of persons and restoration of property; 4. Provide for cooperation and coordination of activities relating to emergency and disaster mitigation, preparedness, response, and recovery; WHEREAS, in addition to the State, the Federal Emergency Management Agency (FEMA) has recognized the importance of the concept of coordination between the State and local governments; WHEREAS, under Chapter 166A and other chapters of the North Carolina General Statutes, entities entering into mutual aid and assistance agreements may include provisions for the furnishing and exchanging of supplies, equipment, facilities, personnel and services; and WHEREAS, the entities which have chosen to become signatories to this Agreement wish to provide mutual aid and assistance amongst one another at the appropriate times; THEREFORE, pursuant to G.S. 166A-19.72, these entities agree to enter into this Agreement for reciprocal emergency management aid and assistance, with this Agreement embodying the understandings, commitments, terms, and conditions for said aid and assistance, as follows: P AGE l OFl l 072020a HCBOC Page 43 NORTH C A ROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUA L AID AND ASS I STANCE AGREEMENT R EV I SION 2 020 SECTION I. DEFINITIONS "Agreement" means this document, the North Carolina Statewide Emergency Management Mutual Aid and Assistance Agreement. "Aid and assistance" includes personnel, equipment, facilities , services, and supplies. "Authorized Representative" means a party's employee who has been authorized, in writing by that party, to request, to offer, or to otherwise provide assistance under the terms of this Agreement. The list of Authorized Representatives for each party executing this Agreement shall be attached to the executed copy of this Agreement. (In the event of a change in personnel, unless otherwise notified, the presumption will be that the successor to that position will be the authorized representative.) "Disaster declaration" means a gubernatorial declaration that the impact or anticipated impact of an emergency constitutes a Type I, II, III disaster as defined in G.S. 166A-19.21(b) "Emergency" means an occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property resulting from any natural or man-made accidental, military, paramilitary, terrorism, weather-related, public health, explosion-related, riot- related cause, or technological failure or a ccident, including, but not limited to, a cyber incident, an explosion, a transportation accident, a radiological accident, or a chemical or other hazardous material incident. "Local Agency" means a county agency charged with coordination of all emergency management activities for its geographical limits pursuant to G.S . 166A-19.15. "Party" means a governmental entity which has adopted and ex e cuted this Agreement. "Provider" means the party which has received a request to furnish aid and assistance from another party in need (the "Recipient"). "Recipient" means the party setting forth a request for aid and assistance to another party (the "Provider"). SECTION II. INITIAL RECOGNITION OF PRINCIPLE BY ALL PARTIES; AGREEMENT PROVIDES No RIGHT OF ACTION FOR THIRD PARTIES As this is a reciprocal contract, it is recognized that any party to this Agreement may be requested by another party to be a Provider. It is mutually understood that each party's foremost responsibility is to its own citizens. The provisions of this Agreement shall not be construed to impose an unconditional obligation on any party to this Agreement to provide aid and assistance pursuant to a request from another party. Accordingly, when aid and assistance have been requested, a party may in good faith withhold the resources necessary to provide reasonable and adequate protection for its own community, by deeming itself unavailable to respond and so informing the party setting forth the request. Given the finite resources of any jurisdiction and the potential for each party to be unavailable for a id a nd a ssistance a t a given point in time, th e p a rties mutually encoura ge PAG E 2 OF 11 072020a HCBOC Page 44 NORT H CAROLINA STATEW IDE EMERGENCY MANAGEMENT MUTUAL AID AN D ASSISTANCE AGREEMENT REV ISION 2020 each other to enlist other entities in mutual aid and assistance efforts and to enter into such agreements accordingly. Concomitantly, the parties fully recognize that there is a highly meritorious reason for entering into this Agreement, and accordingly shall attempt to render assistance in accordance with the terms of this Agreement to the fullest extent possible. Pursuant to G.S. 166A-19.60 and as elaborated upon in Section X of this Agreement, all functions and activities performed under this Agreement are hereby declared to be governmental functions. Functions and activities performed under this Agreement are carried out for the benefit of the general public and not for the benefit of any specific individual or individuals. Accordingly, this Agreement shall not be construed as or deemed to be an Agreement for the benefit of any third parties or persons and no third parties or persons shall have any right of action under this Agreement for any cause whatsoever. All immunities provided by law shall be fully applicable as elaborated upon in Section X of this Agreement. SECTION Ill. PROCEDURES FOR REQUESTING ASSISTANCE Mutual aid and assistance shall not be requested unless the resources available within the stricken area are deemed inadequate by Recipient. When Recipient becomes affected by a emergency and deems its resources inadequate, it may request mutual aid and assistance by communicating the request to Provider, indicating the request is made pursuant to this Agreement. The request shall be followed as soon as practicable by a written confirmation of that request, including the transmission of a proclamation of local state of emergency under G.S. 166A-19.22, and a completed form describing recipient's projected needs in light of the emergency. All requests for mutual aid and assistance shall be transmitted by the party's Authorized Representative or to the Coordinator of the local Agency as set forth below. A. METHOD OF REQUEST FOR MUTUAL AID AND ASSISTANCE: Recipient shall set forth requests as follows: (i) REQUESTS ROUTED THROUGH THE RECIPIENT'S LOCAL AGENCY: Recipient may directly contact the Local Agency, in which case it shall provide the Local Agency with the information in paragraph B of this Section (Section Ill). The Local Agency shall then contact other parties on behalf of Recipient to coordinate the provision of mutual aid and assistance. Recipient shall be responsible for the costs and expenses incurred by any Provider in providing aid and assistance pursuant to Section VII of this Agreement. (ii) REQUESTS MADE DIRECTLY TO PROVIDER: Recipient may directly contact Provider's authorized representative, setting forth the information in paragraph B of this Section (Section III). All communications shall be conducted directly between Recipient and Provider. Recipient shall be responsible for the costs and expenses incurred by any Provider in providing aid and assistance pursuant to the provisions of this Agreement as noted in Section VII of this Agreement. Provider and Recipient shall be responsible for keeping Local Agencies advised of the status of response activities, in a timely manner. PA GE 3 0Fll 072020a HCBOC Page 45 NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMEN T MUTUAL AI D ANO ASSISTANCE AGREEMENT REV ISION 2020 (iii) RECORD OF REQUESTS TO BE PROVIDED: A record of the request for assistance shall be provided by the Recipient to the Director of the Division of Emergency Management in the NC Department of Public Safety, in a timely manner. 8. REQUIRED INFORMATION: Each request for assistance shall include the following information, in writing or by any other available means, to the extent known: 1. Stricken Area and Status: A general description summarizing the condition of the community or emergency area (i.e., whether the emergency and/or disaster declaration is imminent, in progress, or has already occurred) and of the damage sustained to date; 2. Services: Identification of the service function(s) for which assistance is needed and the particular type of assistance needed; 3. Infrastructure Systems: Identification of the type(s) of public infrastructure system for which assistance is needed (water and sewer, storm water systems, streets) and the type of work assistance needed; 4. Aid and Assistance: The amount and type of personnel, equipment, materials, and supplies needed and a reasonable estimate of the length of time they will be needed; 5. Provider's Traveling Employee Needs--Unless otherwise specified by Recipient, it is mutually understood that Recipient will provide for the basic needs of Provider's traveling employees. Recipient shall pay for all reasonable out-of-pocket costs and expenses of Provider's traveling employees, including, without limitation, transportation expenses for travel to and from the stricken area. Further, Recipient shall house and feed Provider's traveling employees at its (Recipient's) sole cost and expense. If Recipient cannot provide such food and/or housing at the emergency area, Recipient shall specify in its request for assistance that the Provider's traveling employees be self-sufficient. 6. Facilities: The need for sites, structures, or buildings outside Recipient's geographical limits to serve as relief centers or staging areas for incoming emergency goods and services; and 7. Meeting Time and Place: An estimated time and a specific place for a representative of Recipient to meet the personnel and resources of any Provider. C. STATE AND FEDERAL ASSISTANCE: Recipient shall be responsible for coordinating requests for state or federal assistance with its (Recipient's) Local Agency. SECTION IV, PROVIDER'S ASSESSMENT OF AVAILABILITY OF RESOURCES AND ABILITY TO RENDER ASSISTANCE When contacted by the Recipient/Local Agency, Provider's authorized representative shall assess Provider's own local situation in order to determine available personnel, equipment, and other resources. If Provider's authorized representative determines that Provider has available resources, Provider's authorized representative shall so notify the PAGE 40F 11 072020a HCBOC Page 46 NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID AND ASSISTANCE AGREEMENT R EVISION 2 0 20 Recipient/Local Agency (whichever communicated the request). Provider shall complete a written acknowledgment, whether on the request form received from Recipient or on another form, regarding the assistance to be rendered ( or a rejection of the request) and shall transmit it by the most efficient practical means to the Recipient/Local Agency for a final response. Provider's acknowledgment shall contain the following information: 1. In response to the items contained in the request, a description of the personnel, equipment, and other resources available; 2. The projected length of time such personnel, equipment, and other resources will be available to serve Recipient, particularly if the period is projected to be shorter than one week (as provided in the "Length of Time for Aid and Assistance" section [Section VI] of this Agreement.) 3. The estimated time when the assistance provided will arrive at the location designated by the Authorized Representative of the Requesting Party; and 4. The name of the person(s) to be designated as Provider's supervisor (pursuant to the "Supervision and Control" section [Section V] of this Agreement.) Where a request has been submitted to the Local Agency, the Local Agency shall notify Recipient's authorized representative and forward the information from Provider. The Recipient/Local Agency shall respond to Provider's written acknowledgment by signing and returning a copy of the form to Provider by the most efficient practical means, maintaining a copy for its file. SECTION V. SUPERVISION AND CONTROL Provider shall designate one of its employees sent to render aid and assistance to Recipient as a supervisor. As soon as practicable, Recipient shall assign work tasks to Provider's supervisor, and unless specifically instructed otherwise, Recipient shall have the responsibility for coordinating communications between Provider's supervisor and Recipient. Recipient shall provide necessary credentials to Provider's personnel authorizing them to operate on behalf of Recipient. Based upon such assignments from the Recipient, Provider's supervisor shall: 1. Have the authority to assign work and establish work schedules for Provider's personnel. Further, supervisor shall retain direct supervision and control of Provider's personnel, equipment, and other resources. Provider should be prepared to furnish communications equipment sufficient to maintain communications among its respective operating units, and if this is not possible, Provider shall notify Recipient accordingly; 2. Maintain daily personnel time records, material records, and a log of equipment hours; 3. Report work progress to Recipient at mutually agreed upon intervals. SECTION VI. LENGTH OF TIME FOR AID AND ASSISTANCE; RENEW ABILITY; RECALL PAGE 5 OF 11 072020a HCBOC Page 47 NORTH CAROLINA STATEWIDE EMERGENCY M ANAGEMENT M UTUAL AI D AND A SSISTANCE A GR EEMENT R EV I SI ON 2020 Unless otherwise provided, the duration of Provider's assistance shall be for an initial period of seven days, starting from the time of arrival. Thereafter, assistance may be extended in daily or weekly increments as the situation warrants, for a period agreed upon by the authorized representatives of Provider and Recipient. As noted in Section II of this Agreement, Provider's personnel, equipment, and other resources shall remain subject to recall by Provider to provide for its own citizens if circumstances so warrant. Provider shall make a good faith effort to provide at least twenty- four (24) hours advance notification to Recipient of Provider's intent to terminate mission, unless such notice is not practicable, in which case as much notice as is reasonable under the circumstances shall be provided. SECTION VII. REIMBURSEMENTS Except as otherwise provided below, it is understood that Recipient shall pay to Provider all documented costs and expenses incurred by Provider as a result of extending aid and assistance to Recipient. The terms and conditions governing reimbursement for any assistance provided under this Agreement shall be in accordance with the following provisions, unless otherwise agreed in writing by Recipient and Provider. Recipient shall be ultimately responsible for reimbursement of all eligible expenses. A. Personnel--During the period of assistance, Provider shall continue to pay its employees according to its then prevailing ordinances, rules, and regulations. Recipient shall reimburse Provider for all direct and indirect payroll costs and expenses including travel expenses incurred during the period of assistance, including, but not limited to, employee retirement benefits as provided by Generally Accepted Accounting Principles (GAAP). However, as stated in Section IX of this Agreement, Recipient shall not be responsible for reimbursing any amounts paid or due as benefits to Provider's personnel under the terms of the North Carolina Workers' Compensation Act (Chapter 97 of the North Carolina General Statutes). B. Equipment--Recipient shall reimburse the Providers for the use of equipment during the period of assistance according to either a pre-established local or state hourly rate or according to the actual replacement, operation, and maintenance expenses incurred . For those instances in which costs are reimbursed by the Federal Emergency Management Agency (FEMA), the FEMA-eligible direct costs shall be determined in accordance with 44 C.F.R. 206.228. Provider shall pay for all repairs to its equipment as determined necessary by its on-site supervisor(s) to maintain such equipment in safe and operational condition. At the request of Provider, fuels, miscellaneous supplies, and minor repairs may be provided by Recipient, if practical. The total equipment charges to Recipient shall be reduced by the total value of the fuels, supplies, and repairs furnished by Recipient and by the amount of any insurance proceeds received by Provider. C. Materials And Supplies-Recipient shall reimburse Provider for all materials and supplies furnished and that are used or damaged by Recipient during the period of assistance, except for the costs of equipment, fuel and maintenance materials, labor, and supplies, which shall be included in the equipment rate established in subsection B of this PAGE 6 OFll 072020a HCBOC Page 48 NORTH CAROLI NA STATEWIDE EMERGENCY M ANAGEME N T M UTUAL A I D AND A SS I STANCE A GREEME N T R EVISI ON 2020 section (Section VII), Recipient will not be responsible for costs where such damage is caused by gross negligence, willful and wanton misconduct, intentional misuse, or recklessness of Provider's personnel. Provider's personnel shall use reasonable care under the circumstances in the operation and control of all materials and supplies used during the period of assistance. The measure of reimbursement shall be determined in accordance with 44 C.F.R. 206.228. In the alternative, the parties may agree that Recipient will replace, with like kind and quality as determined by Provider, Provider's materials and supplies used or damaged in a reasonable time. If such an agreement is made, it shall be reduced to writing and transmitted to the North Carolina Division of Emergency Management. D. Record Keeping--Recipient and North Carolina Division of Emergency Management personnel shall provide information, directions, and assistance for record-keeping to Provider's personnel. Provider shall maintain records and submit invoices for reimbursement by Recipient or the North Carolina Division of Emergency Management using the format used or required by FEMA publications, 2 C.F.R. Part 200 and applicable Office of Management and Budget (0MB) Circulars . E. Payment; Other Miscellaneous Matters as to Reimbursements--The reimbursable costs and expenses with an itemized notice shall be forwarded as soon as practicable after the costs and expenses are incurred, but not later than sixty (60) days following the period of assistance, unless the deadline for identifying damage is extended in accordance with 44 C.F .R. part 206. Re cipient shall pay the bill or advise of any disputed items, not later than sixty (60) days following the billing date. These time frames may be modified in writing signed by both parties by mutual agreement. This shall not preclude Provider or Recipient from a s suming or donating, in whole or in part, the costs and expens es associated with any Joss, damage, or u s e of personnel, equipment, and resources provided to Recipient. F. Contracting -If recipient or provider contracts with a third party to perform any aid or assistance under the provisions of this agreement, then the entity shall follow any applicable local, state, or federal contracting requirements . SECTION VIII. RIGHTS AND PRIVILEGED OF PROVIDER'S EMPLOYEES Pursuant to G.S. 166A-19.60 whenever Provider's employees are r e ndering aid and assistance pursuant to this Agreement, such employees shall retain the same powers, duties, immunities, and privileges they would ordinarily possess if performing their duties within the geographical limits of Provider. SECTION IX. PROVIDER'S EMPLOYEES COVERED AT ALL TIMES BY PROVIDER'S WORKER'S COMPENSATION POLICY Recipient shall not be responsible for reimbursing any amounts paid or due as benefits to Provider's employees under the terms of the North Carolina Workers' Compensation Act, Chapter 97 of the General Statutes, due to personal injury or death occurring during the period of time such employees are engaged in the rendering of aid and assistance under this Agreement. It is mutually understood that Recipient and Provider shall be responsible for payment of such workers' compensation benefits only to their own respective employees. Further, it is mutually understood that Provider will be entirely responsible for PAG E 7 OF 11 072020a HCBOC Page 49 NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID AND ASS ISTANCE AGREEMENT REVIS ION 2020 the payment of workers' compensation benefits to its own respective employees pursuant to G.S. 97-51. SECTION X. IMMUNITY Pursuant to G.S. 166A-19.60 all activities performed under this Agreement are hereby declared to be governmental functions. Neither the parties to this Agreement, nor, except in cases of willful misconduct, gross negligence, or bad faith, their personnel complying with or reasonably attempting to comply with this Agreement or any ordinance, order, rule, or regulation enacted or promulgated pursuant to the provisions of this Agreement shall be liable for the death of or injury to persons or for damage to property as a result of any such activity. SECTION XI. PARTIES MUTUALLY AGREE TO HOLD EACH OTHER HARMLESS FROM LIABILITY To the extent allowed by applicable law, each party (as indemnitor) agrees to protect, defend, indemnify, and hold the other party (as indemnitee), and its officers, employees and agents, free and harmless from and against any and all losses, penalties, damages, assessments, costs, charges, professional fees, and other expenses or liabilities of every kind and arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of indemnitor's negligent acts, errors and/or omissions. lndemnitor further agrees to investigate, handle, respond to, provide defense for, and defend any such claims, etc. at indemnitor's sole expense and agrees to bear all other costs and expenses related thereto. To the extent that immunity does not apply, each party shall bear the risk of its own actions, as it does with its day-to-day operations, and determine for itself what kinds of insurance, and in what amounts, it should carry. Each party understands and agrees that any insurance protection obtained shall in no way limit the responsibility to indemnify, keep, and save harmless the other parties to this Agreement. Notwithstanding the foregoing, to the extent that each party does not purchase insurance, it shall not be deemed to have waived its governmental immunity by law. SECTION XII. ROLE OF THE DIVISION OF EMERGENCY MANAGEMENT Pursuant to GS 166A-19.12(19) and under this agreement, the responsibilities of the North Carolina Division of Emergency Management are: (1) to serve as the central depository for executed Agreements, to maintain a current listing of entities with their authorized representatives and contact information, and to provide this listing to each of the entities on an annual basis; (2) to coordinate the provision of mutual aid and assistance to a requesting party, pursuant to the provisions of this Agreement; (3) to keep a record of all requests for assistance and acknowledgments; ( 4) to report on the status of ongoing emergency or disaster-related mutual aid and assistance as appropriate; and (5) if the parties so designate, to serve as the eligible entity for requesting reimbursement of eligible costs from FEMA and provide information, directions, and assistance for record keeping pursuant thereto. SECTION XIII. AMENDMENTS Manner--This Agreement may be modified at any time upon the mutual written consent of P A GE 8 OF 11 072020a HCBOC Page 50 NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL A I D AND ASSISTANCE AGREEMENT REVISION 2020 the Recipient and Provider. Addition of Other Entities--Additional entities may become parties to this Agreement upon: (1) acceptance and execution of this Agreement; and (2) sending an executed copy of the Agreement to the North Carolina Division of Emergency Management. SECTION XIV. INITIAL DURATION OF AGREEMENT; RENEWAL; TERMINATION This Agreement shall be binding for not less than one (1) year from its effective date, unless terminated upon at least sixty (60) days advance written notice by a party as set forth below. Thereafter, this Agreement shall continue to be binding upon the parties in subsequent years, unless canceled by written notification served personally or by registered mail upon the Director of North Carolina Division of Emergency Management, which shall provide copies to all other parties. The withdrawal shall not be effective until sixty (60) days after notice thereof has been sent by the Director of the North Carolina Division of Emergency Management to all other parties. A party's withdrawal from this Agreement shall not affect a party's reimbursement obligations or any other liability or obligation under the terms of this Agreement incurred prior to withdrawal hereunder. Once the withdrawal is effective, the withdrawing entity shall no longer be a party to this Agreement, but this Agreement shall continue to exist among the remaining parties. SECTION XV. HEADINGS The headings of various sections and subsections of this Agreement have been inserted for convenient reference only and shall not be construed as modifying, amending, or affecting in any way the express terms and provisions of this Agreement. SECTION XVI. SEVERABILITY: EFFECT ON OTHER AGRE EMENTS Should any clause, sentence, provision, paragraph, or other part of this Agreement be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate the remainder of this Agreement. Each of the parties declares that it would have entered into this Agreement irrespective of the fact that any one or more of this Agreement's clauses, sentences, provisions, paragraphs, or other parts have been so declared invalid. Accordingly, it is the intention of the parties that the remaining portions of this Agreement shall remain in full force and effect without regard to the clause(s), sentence(s), provision(s), paragraph(s), or other part(s) invalidated. In the event that parties to this Agreement have entered into other mutual aid and assistance contracts, for example pursuant to Chapter 160A of the North Carolina General Statutes, those parties agree that to the extent a request for mutual assistance is made pursuant to this Agreement, those other mutual aid and assistance contracts are superseded by this Agreement. SECTION XVII. EFFECTIVE DATE This Agreement shall take effect upon its approval by the entity seeking to become a signatory to this Agreement and upon proper execution hereof. PAGE 9 OF 11 072020a HCBOC Page 51 NORT H CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID AND ASS ISTANCE AGREEMENT REV ISION 2020 IN WITNESS WHEREOF, each of the parties have caused this North Carolina Statewide Emergency Management Mutual Aid and Assistance Agreement to be duly executed in its name and behalf by its Chief Executive Officer, who has signed accordingly with seals affixed and attested with concurrence of a majority of its governing board, as of the date set forth in this Agreement. DIVISION OF EMERGENCY MANAGEMENT DEPARTMENT OF PUBLIC SAFETY BY : Erik A. Hooks, Secretary Department of Public Safety Date: BY: Michael A. Sprayberry, Director Division of Emergency Management Date: BY: _______________ _ Chief Executive Officer /Local Government Howard Penny Jr., Chairman Harnett County Board of Commissioners Date: APPROVED AS TO PROCEDURES: BY: Office of General Counsel Department of Public Safety Date: PAGE 1 0 OF 11 WITNESS: __________ _ 072020a HCBOC Page 52 LIST OF AUTHORIZED REPRESENTATIVES TO CONTACT FOR E MERGENCY ASSISTANCE FOR TH E County o f Hamett, Hamett C ounty Emergency Manageme nt MAILINGADDRESS: PO Box 370 Lillington, NC 27546 DATE : 7/9/2020 PRIMARY REPRESENTATIVE NAME: Zach Shean TITLE: EM Coordinator DAY PHONE: 910-893-7580 CELL PHONE : 910-984-6296 NIGHT PHONE: 910-984-6296 FAX : 910-893-5025 FIRST ALTERNATE REPRESENTATIVE NAME : Greg Frank TITLE: Assistant EM Coordinator DAY PHONE: 910-893-7580 CELL PHONE: 910-987-6466 NIGHT PHONE: 910-987-6466 FAX: 910-893-5025 SECOND ALTERNATE REPRESENTATIVE NAME: Larry Smith TITLE: ES Director DAY PHONE : 910-893 -7580 CELL PHONE: 910-984-6297 NIGHT PHONE : 910-984-6297 FA X: 910-893 -5025 PA GE 11 OF 11 072020a HCBOC Page 53 AGENDA ITEM L/ -:r Board Meeting Agenda Item MEETING DA TE: July 20, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett Regional Water Write-offs for 1st Quarter of 2020 REQ UESTED BY : Steve Ward, HRW Director REQUEST: Enclosed are the delinquent accounts determined to be at write-off statu s for the first quarter of 2020. All of these accounts have been delinquent for more than three years and total $21 ,462 .0 I . The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HRW is currently using the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recovered over $747,000 in bad debt previously written off through the Debt Setoff Program. Please place this request on the consent agenda at the next available meeting. FINANCE OFFICER'S R ECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: \\hc fi lca\Puusers\sward \M y Documents\collections\writeofTs I st-qtr 2020.docx I of I Page 072020a HCBOC Page 54 0711012020 HARNETI REGIONAL WATER Page Number 1 QUARTERLY DELINQUENT WRITE OFFS MARCH 2017 Customer Name Account# Balance To Write-Off AKERS , HOLLY 155041-002051 $18.50 ALFORD , LUTHER DAVIS 204395-019050 $28.13 ALSTON , JAMAR LACOBLY 208167 -025193 $47.37 ANTHONY. TIFFANY D 150915-051006 $34.43 ARNOLD , S TEPHANIE 209025-069051 $44.23 BAIN , DONNA SUE 212343-035780 $106.50 BAKER, DUSTIN ALAN 210407-022499 $34 .81 BAREFOOT. RICHARD ASHLEY 150417-043673 $18.50 BAYLIFF . JENNIFER 209731-023063 $15.08 BELL . TAMMY 138727 -046738 $264 .93 BEMIS , SUSAN D 210419-006114 $607.16 BLACKBURN.HUNTER 200023-026803 $20.50 BLACKMAN HEIRS, JOHNNY B 075989-071646 $148.00 BLUE LABEL HOLDINGS LLC 17 4841-076680 $37.07 BORGES, CATINAANQUANETIE 211613-093425 $16.44 BOWMAN'S USED CARS 105649-010534 $18.50 BRINSON, DERICK 210677 -024425 $22.10 BRITI, STEPHANIE 174627-077658 $20.31 BRYANT. JOSHUA D 194607 -022135 $125.68 BRYANT, KELLY W 171335-063466 $12.47 BYRD , IDA FRANCES 167075-084 783 $36.50 CAMERON, JAMETA 174541-023442 $18.44 CAMPBELL, DAVID STEWART 021275-051046 $457.52 CANTU, FERNANDO 096811-049558 $116.74 CHAMBERS, PAMELA 092181-036568 $53.16 CLAYTON, ROBERT 197985-056343 $18.55 COLE, REGINALD 200001-023519 $316.54 COVINGTON. KENDRA 212653-034309 $11 .00 COYOTE, JESUS MARTINEZ 128625-031048 $18.83 CUTCHINS, KATRINA W 180977 -035064 $142.94 DAVIS, LAQUITCHA 194121 -043621 $23.69 DAVIS , LORI DENISE 091807 -024696 $111 .72 DIAZ, JAVIER 186137-083851 $45.48 DULANEY, CLAYTON 210759-089372 $7 .14 DUNNING, RICK 125083-049614 $103.69 DURFEE, JOHNATHAN 194 705-002466 $2 .21 EUBANKS, APRIL MELISSA 205195-077699 $18.81 FOGG . JAZZMA LEANETIE 192721-04334 7 S18 .50 FRANCOIS, FRITZ 155477-086756 $8557 GANDARILLA. RODOLFO 168503-091631 $39.04 GLOWA, NICOLE 204737-034307 $23.10 GORDON, JUDY 164095-023432 $117.17 GRADY, ROBERT 191893-036228 $69.42 GREGORY, ANGELA 111219-036456 $7 .89 GREGORY, JASON 203129-075189 $439.50 GRIFFIN, BRANDON J 179861-075676 $79 .60 HARRIS , ANTHONY 116077-072203 $61 .00 HARRIS. TIFANY EULANDA 210739-046714 $88.51 HAWKINS, JOHNNY 188037-010818 $66.25 HOWARD , ASHLEY DANIELLE 203401-037461 $32.44 HOWARD . ELIZABETH ANN 209125-003338 $81 .32 HUDSON, HOLLY KRISTINA 205855-069812 $22.02 HUNTER, DIANE 053475-043329 $198.38 INGRAM , SANDRA 011929-068119 $97 .64 JACKSON . CRYSTAL 213211 -023726 $119.02 JOHNSON . LEON STANLEY 194935-088172 $18.50 072020a HCBOC Page 55 HC -Write Off Accounts Transaction Batch: Batch ID = 564 Customer Name Account# Balance To Write-Off JONES , CURTIS 210043-070556 $18.99 JORDAN , LOUIE ANDREW 209351-070792 $966.05 KILPATRICK , LASHAWN 021327-077527 $18 so LOWERY , JAMIE 204023-023382 $21 .62 LUCIO, DENISE 204123-027160 $32.42 LYNN , TINA MARIA 015377-042449 $89.41 MADARASZ. MORGAN 205775-050732 $26.31 MAYNARD.MARTHA 026323-045233 $45 .50 MCKETHAN , EL TON 011723-005392 $27 .45 MCLEAN, QUINTIN 196027-020539 $33.25 MCLEAN, SHAMEKA LYNETTE 174481-071946 $28.91 MCLEOD, JOHNATHAN 08 7893-063429 $11 .00 MCMAINS , JOSHUA 189897-031014 $32 .07 MICHAELS, SHANNON 199279-062662 $3,856.21 MOOREHEAD,DACHONNE 156691-091416 $10.71 MORRISON, JANICE 154941-064527 $124.15 MULLER. DANIELLE N 179335-019052 $88.85 MULLIGAN , OWEN 212385-07214 7 $91 .03 NEHRING, KAITLYN 205053-063011 $21 .50 NEW LIFE REAL ESTATE 082849-074999 $27.86 NORRIS , MICHAEL 188503-039514 $18.50 PAGAN , EDWIN 20344 7-026542 $46.88 PARKER, CATHERINE 203285-03637 4 $15.58 PARKER. WILLIAM DALLAS 059117-017696 $116.51 PEREZ, YEUDIEL E 118675-084588 S1 ,465.24 PINKHAM , FARON 117523-083775 $38.12 POWERS , LISA 159163-051258 $9.46 QUINN , MICHELLE 209711 -015385 $71 .57 RALSTON, HELEN 189557-024411 $18.50 RAMBO, JARETH 209567-084306 $18.50 REAGAN , ALLEN MICHAEL 207293-005000 $22 .16 RICHARDSON , WILLIED 202415-082498 $111 .38 ROBERTS, TIFFANY 132549-085324 $846.50 ROBLES , SHARON 189847-037651 $73.91 ROSIPKO, THOMAS ALLEN 208363-07 5992 $11 .25 ROSS, BETTY ADELL 209115-023363 $13.04 RYANS. REX B 176123-050737 S230.17 SAFEGUARD PROPERTIES 169125-083112 $74 .00 SANDERS , GWENDOLYN ANN 138269-059537 $37.91 SANDERS. JERRELL A 172487-005038 $184.45 SHIRLEY D FERGUSON EST 203491-034140 $774 .19 SOUTHERS, STEPHEN 200447-071334 $215.67 TACKLEBERRY,THOMAS 195017-049230 $40.36 TAYLOR , JON MICHAEL 206849-004485 $240.42 TEACHOUT.BETHANY 101007-082251 $21.42 THORNTON, STEPHANIE 193257-039101 S248.90 TILLY . GRACE M 156315-003835 $594.68 TIMMS, JOHN 005863-050680 $162.48 TSCHIRLEY, WILLIAM 110145-037163 $254.93 VANDEWALKER, ONAWA KANDA 213753-051093 $54.03 VANLANGEN, TODD 106973-083110 $24.00 VINSTON, BARBARA 130967-076805 $440.00 WALKER, ANTONIO 201383-005363 $24.26 WALKER. JENNIFER S 170507-093450 $614 .96 WASHINGTON , TERRIA 21341 5-005352 $1 ,253.90 WHALEY, SUSAN BAREFOOT 120769-037790 $168.78 WHITNEY, JAMES 086153-080545 $162 .29 WILSON, DEBRA 107611-036496 $356.41 072020a HCBOC Page 56 Customer Name WILSON , HEATHER BOSTICK WINSTON , TAMASHA MCINTOSH WOODS, TAMMIE DARLENE WOODWARD, ANTHONY YAMNITSKY, V ICTORIA YAWN , MICHAEL STEVEN HC -Write Off Accounts Transaction Batch: Batch ID= 564 Account# Ba lance To Write-Off 207567-001111 $33.99 212267-006770 $482 67 013535-06 1561 S977.04 179513-020903 $82.65 209965-027568 $12.00 203239-003234 $418.00 Total 521 ,462 .01 072020a HCBOC Page 57 Board Meeting Agenda Item AGENDA ITEM '4-K MEE TING DATE: July 20, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONE RS SUBJECT: Mid-Carolina Agea Agency on Aging 2020-2021 Home and Community Care Block Grant Funding REQUESTE D BY: Administration on behalf of multiple County departments REQUEST : Administration requests approval to accept $712,471 in funding provided through the Home and Community Care Block Grant as well as approval of the County Summary and Agreement for the Provision of County-Based Aging Services. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P:\BOC\agendaform2020.docx Page I of l 072020a HCBOC Page 58 ~i o-filarolina filouncil o f @o&£rnm£nfs 130 Gi lles p ie Street• Post Office Drawer 1510 • Tel e phone (910) 323-419 1 • Fa x (910) 323-9330 Fayettevil le, North Ca rol ina 28302 June 26 , 2020 Ms. Paula Stewart Hamett County Manager P.O. Box 759 Lillington, NC 27546 Dear Ms. Stewart: RECEIVED JUL O 2 2020 Harnett . Manag .County er s Office The Hamett County Home and Community Care Block Grant funding for FY 2020-2021 is $712,471. Hamett County has received a decrease of $9,993; the Committee is recommending a decrease to the following services: Hamett Area Rural Transit System $3,597; Hamett County Dept. of Social Services In-Home Aide $650; Walk by Faith Adult Health and Day Care $750; and Harnett County Division on Aging In-Home Aide $2 ,498 ; and Elderly Nutrition Program $2,498 . You will find enclosed: Lead Agency Designation, DAAS-730 County Services Summary, DAAS-731 Provider Services Summary, DAAS-732 (6 -one for each provider) Agreement for the Provision of County-Based Aging Services, DAAS-735 The County Summary and the County Agreement require the signature of the Chairman of the Board of Commissioners . The Provider Summaries need the signature of the Chairman and the County Finance Officer. If you have any questions, please call me. Thank you, d~l!:::Ju:P Aging Director Enclosures "PROGRESS THROUGH INTERGOVERN MENTA L COOPERA TI ON " 072020a HCBOC Page 59 DAAS -730 (Rev. 2/16) Home and Community Care Block Grant for Older Adults County Funding Plan Identification of Agency or Office with Lead Responsibility for County Funding Plan County: Harnett July 1, 2020 through June 30, 2021 The agency or office with lead responsibility for planning and coordinating the County Funding Plan recommends this funding plan to the Board of Commissioners as a coordinated means to utilize community-based resources in the delivery of comprehensive aging services to older adults and their families. Mid-Carolina Area Agency on Aging (Name of agency/office with lead responsibility Tracy Honeycutt, Aging Director (Type name and title of signatory agent) 072020a HCBOC Page 60 July 1, 2020 through June 30, 2021 Home and Community Care Block Grant for Older Adults Agreement for the Provision of County-Based Aging Services DAAS-735 ( revised 2/16) This Agreement, entered into as of this 1st day of July, 2020, by and between the County of Harnett (hereinafter referred to as the "County") and the Mid-Carolina Area Agency on Aging, (hereinafter referred to as the "Area Agency"). Witnesseth That: WHEREAS, the Area Agency and the County agree to the terms and conditions for provision of aging services in connection with activities financed in part by Older Americans Act grant funds, provided to the Area Agency from the United States Department of Health and Human Services through the North Carolina Division of Aging and Adult Services (DAAS) and state appropriations made available to the Area Agency through the North Carolina Division of Aging and Adult Services, as set forth in a) this document, b) the County Funding Plan, as reviewed by the Area Agency and the Division of Aging and Adult Services, c) the Division of Aging and Adult Services Home and Community Care Block Grant Procedures Manual for Community Service Providers, d) the Division of Aging and Adult Services Service Standards Manual, Volumes I through IV , and, e) the Division of Aging and Adult Services Community Service Providers Monitoring Guidelines. NOW THEREFORE, in consideration of these premises, and mutual covenants and agreements hereinafter contained, the parties hereto agree as follows: 1. As provided in the Area Plan, community service providers specified by the County to encourage maximum collocation and coordination of services for older persons are as follows: Hamett County Department of Public Health, Division on Aging l (a) The Community Service Provider(s), shall be those specified in the County Funding Plan on the Provider Services Summary format(s) (DAAS-732) for the period ending June 30 for the year stated above. 2. Availability of Funds. The terms set forth in this Agreement for payment are contingent upon the receipt of Home and Community Care Block Grant funding by the Area Agency. 3. Grant Administration. The grant administrator for the Area Agency shall be Tracy Honeycutt, Aging Director. The grant administrator for the County shall be the County Manager. 1 072020a HCBOC Page 61 DAAS-735 (revised 2/16) It is understood and agreed that the grant administrator for the County shall represent the County in the performance of this Agreement. The County shall notify the Area Agency in writing if the administrator changes during the grant period. Specific responsibilities of the grant administrator for the County are provided in paragraph seven (7) of this Agreement. 4 . Services authorized through the County Funding Plan, as specified on the Provider Services Summary format(s) (DAAS-732) are to commence no later than July 1 of the state fiscal year and shall be undertaken and pursued in such sequence as to assure their expeditious completion. All services required hereunder shall be completed on or before the end of the Agreement period, June 30 of the state fiscal year. 5. Assignability and Contracting. The County shall not assign all or any portion of its interest in this Agreement. Any purchase of services with Home and Community Care Block Grant for Older Adults funding shall be carried out in accordance with the procurement and contracting policy of the community services provider or, where applicable, the Area Agency, which does not conflict with procurement and contracting requirements contained in 45 CFR Part 75 , Subpart D-Post Federal Award Requirements, Procurement Standards. Federal funds shalJ not be awarded to any subreceipients who have been suspended or debarred by the Federal government. In addition, Federal funds may not be used to purchase goods or services costing over $100,000 from a vendor that has been suspended or debarred from Federal grant programs. 6. Compensation and Payments to the County. The County shall be compensated for the work and services actually performed under this Agreement by payments to be made monthly by the Area Agency. Total reimbursement to the community service providers under this Agreement may not exceed the grand total of Block Grant funding , as specified on the Provider Services Summary format (DAAS-732). (a) Interim Payments to the County Upon receipt of a written request from the County, the Division of Aging and Adult Services, through the Area Agency, will provide the County Finance Officer with an interim payment equivalent to seventy percent (70%) of one-twelfth (1 /12) of the County's Home and Community Care Block Grant allocation. (b) Reimbursement of Service Costs Reimbursement of service costs are carried out as provided in Section 3 of the N.C. Division of Aging and Adult Services Home and Community Care Block Grant Procedures Manual for Community Service Providers, revised February 17, 1997. c) Role of the Area Agency The Area Agency shall be responsible for disbursing Home and Community Care Block Grant Funding to Community Service Providers in accordance with procedures 2 072020a HCBOC Page 62 7. DAAS-735 (revised 2/16) specified in the N .C. Division of Aging and Adult Services Home and Community Care Block Grant Manual for Community Service Providers, revised February 17, 1997. ( d) Payment of Administration on Aging Nutrition Services Incentive Program (NSIP) Subsidy NSIP subsidy for congregate and home delivered meals will be disbursed by the Division of Aging and Adult Services through the Area Agency to the County on a monthly basis, subject to the availability of funds as specified in Section 3 of the N .C. Division of Aging and Adult Services Home and Community Care Block Grant Procedures Manual for Community Services Providers, revised February 17, 1997. If through the US Department of Agriculture Area Agency on Aging Elections Project, the County elects to receive a portion of its USDA entitlement in the form of surplus commodity foods in lieu of cash, the Area Agency will notify the County in writing of its community valuation upon notification from the Division of Aging and Adult Services. The delivery of commodity and bonus foods is subject to availability. The County will not receive cash entitlement in lieu of commodities that are unavailable or undelivered during the Agreement period. Reallocation of Funds and Budget Revisions. Any reallocation of Block Grant funding between counties shall be voluntary on the part of the County and shall be effective only for the period of the Agreement. The reallocation of Block Grant funds between counties will not affect the allocation of future funding to the County. If during the performance period of the Agreement, the Area Agency determines that a portion of the Block Grant will not be expended, the grant administrator for the County shall be notified in writing by the Area Agency and given the opportunity to make funds available for reallocation to other counties in the Planning and Service Area or elsewhere in the state. The Area Agency may authorize community service providers to implement budget revisions which do not cause the County to fall below minimum budgeting requirements for access, in- home, congregate, and home delivered meals services, as specified in Division of Aging and Adult Services budget instructions issued to the County. If a budget revision will cause the County to fall below minimum budgeting requirements for any of the aforementioned services, as specified in Division of Aging and Adult Services budgeting instructions issued to the County, the grants administrator for the County shall obtain written approval for the revision from the Area Agency prior to implementation by the community service provider, so as to assure that regional minimum budgeting requirements for the aforementioned services will be met. Unless community services providers have been given the capacity to enter data into the Aging Resources Management System (ARMS), Area Agencies on Aging are responsible for entering amended service data into the Division of Aging and Adult Services Management Infonnation 3 072020a HCBOC Page 63 8. 9. DAAS-735 (revised 2/16) System, as specified in the N .C. Division of Aging and Adult Services Home and Community Care Block Grant Procedures Manual for Community Service Providers, revised February 17, 1997. Monitoring. This Agreement will be monitored to assure that services are being provided as stated in the Division of Aging and Adult Service Monitoring Policies and Procedures at http ://www.ncdhhs.gov/aging/monitor/mpolicy.htm . The monitoring of services provided under this Agreement shall be carried out by the Area Agency on Aging in accordance with its Assessment Plan and as specified in Administrative Letter 12-08. As of July 1, 2012 , DAAS Program Compliance Representatives (PCRs) are no longer monitoring HCCBG services provided through county departments of social services . Counties and community service providers will receive a written report of monitoring findings in accordance with procedures established in Section 308 of the AAA Policies and Procedures Manual (http://www.ncdhhs.gov/aging/monitor/mpolicy.htm). Any areas of non-compliance will be addressed in a written corrective action plan with the community service provider. Disputes and Appeals . Any dispute concerning a question of fact arisi n g under this Agreement shall be identified to the designated grants administrator for the Area Agency. In accordance with Lead Regional Organization (LRO) policy, a written decision shall be promptly furnished to the designated grants administrator for the County. The decision of the LRO is final unless within twenty (20) days of receipt of such decision the Chairman of the Board of Commissioners furnishes a written request for appeal to the Director of the North Carolina Division of Aging and Adult Services, with a copy sent to the Area Agency. The request for appeal shall state the exact nature of the complaint. The Division of Aging and Adult Services wi ll inform the Chairman of the Board of Commissioners of its appeal procedures and will inform the Area Agency that an appeal has been filed. Procedures thereafter will be determined by the appeals process of the Division of Aging and Adult Services. The state agency address is as follows: Director North Carolina Division of Aging and Adult Services 2101 Mail Service Center 693 Palmer Drive Raleigh, North Carolina 27699-2101 10. Termination for Cause. If through any cause, the County shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or the County has or shall violate any of the covenants, agreements, representations or stipulations of this Agreement, the Area Agency shall have the right to terminate this Agreement by giving the Chairman of the Board of Commissioners written notice of such tennination no fewer than fifteen (15) days prior to the 4 072020a HCBOC Page 64 DAAS-735 (revised 2/16) effective date of termination. In such event, all finished documents and other materials collected or produced under this Agreement shall at the option of the Area Agency, become its property. The County shall be entitled to receive just and equitable compensation for any work satisfactorily performed under this Agreement. 11 . Audit. The County agrees to have an annual independent audit in accordance with North Carolina General Statutes, North Carolina Local Government Commission requirements, Division of Aging and Adult Services Program Audit Guide for Aging Services and Federal Office of Budget and Management (0MB) Uniform Guidance 2 CFR Part 200 . • Community service providers, as specified in paragraph one (1), who are not units oflocal government or otherwise subject to the audit and other reporting requirements of the Local Government Commission are subject to audit and fiscal reporting requirements, as stated in NC General Statute 143C-6-22 and 23 and 0MB Uniform Guidance CFR 2 Part 200, where applicable. Applicable community service providers must send a copy of their year-end financial statements, and any required audit, to the Area Agency on Aging. Home and Community Care Block Grant providers are not required to submit Activities and Accomplishments Reports. For-profit corporations are not subject to the requi r ements of 0MB Uniform Guidance 2 CFR Part 200, but are subject to NC General Statute 143 C -6-22 and 23 and Yellow Book audit requirements, where applicable. Federal funds may not be used to pay for a Single or Yellow Book audit unless it is a federal requirement. State funds will not be used to pay for a Single or Yellow Book audit if the provider receives less than $500,000 in state fund s. The Department of Health and Human Services will prov ide confirmation of federal and state expenditures at the close of the state fiscal year. Information on audit and fiscal reporting requirements can be found at http s://www .n cgrant s.gov/NCGrants/PubiicRepo rt sRegul ations .j sp The following provides a summary of rep orting requirements under NCGS 143C-6-22 and 23 and 0MB Uniform Guidance 2 CFR Part 200 based upon funding received and expended during the service provider's fiscal year. Annual Expenditures Less than $25 ,000 in State or Federal funds Report Required to AAA Certification form and State Grants Compliance Re- porting <$25 ,000 (item # 11, Activities and Accomplishments does not have to be completed) OR Audited Financial Statements in Compliance with GAO/GAS (i .e . Yellow Book) Allowable Cost for Reporting NI A • Greater than $25 ,000 Certifi cation form and Schedul e of NIA 5 072020a HCBOC Page 65 12 . and less that $500,000 in State Funds or $750,000 in Federal Funds • $500,000 + in State funds but Federal pass through in an amount less than $750,000 • $500,000+ in State funds and $750,000+ in Federal pass through funds Grantee Receipts >$25 ,000 and Schedule of Receipts and Expendi- tures OR Audited Financial Statements in Compliance with GAO/GAS (i .e. Yellow Book) Audited Financial Statement in compliance with GAO/GAS (i.e. Yellow Book) Audited Financial Statement in compliance with 0MB Uniform Guidance 2 CFR Part 200 (i.e. Single Audit) • Less than $500,000 in State Audited Financial Statement in funds and $750,000+ in compliance with 0MB Uniform Federal pass through funds Guidance 2 C FR Part (i.e. Single Audit) DAAS-735 (revised 2/16) May use State funds , but not Federal Funds May use State and Federal funds May use Federal fund s, but not State funds. Audit/ A ssessment Resolutions and Disallowed Cost. It is further understood that the community service providers are responsible to the Area Agency for clarifying any audit exceptions that may arise from any Area Agency assessment, county or community service provider single or financial audit , or audits conducted by the State or Federal Governments. In the event that the Area Agency or the Department of Health and Human Services disallows an y expenditure made by the community service provider for any reason, the County shall promptly repay such funds to the Area Agency once any final appeal is exhausted in accordance with paragraph nine (9). The only exceptions are if the Area Agency on Aging is designated as a community service provider through the County Funding Plan or, if as a part of a procurement process, the Area Agency on Aging enters into a contractual agreement for service provision with a provider which i s in addition to the required County Funding Plan formats. In these exceptions, the Area Agency is responsible for any disallowed costs. The County or Area Agency on Aging can recoup any required payback from the community service provider in the event that payback is due to a community service prov ider's failure to meet 0MB Uniform Guidance CFR 2 Part 200, 45 CFR Part 1321 or state eligibility requirements as specified in policy. 6 072020a HCBOC Page 66 13. 14. 15. 16. 17. 18. DAAS-735 (revised 2/16) Indemnity. To the extent permitted by law, the County agrees to indemnify and save harmless the Area Agency, its agents, and employees from and against any and all loss, cost, damages, expenses, and liability arising out of performance under this Agreement to the extent of errors or omissions of the County. Equal Employment Opportunity and Americans With Disabilities Act Compliance. Both the County and community service providers, as identified in paragraph one (1), shall comply with all federal and state laws relating to equal employment opportunity and accommodation for disability . Data to be Furnished to the County. All information which is existing, readily available to the Area Agency without cost and reasonably necessary, as determined by the Area Agency's staff, for the performance of this Agreement by the County shall be furnished to the County and community service providers without charge by the Area Agency. The Area Agency, its agents and employees, shall fully cooperate, with the County in the performance of the County's duties under this Agreement. Rights in Documents, Materials and Data Produced. The County and community service providers agree that at the discretion of the Area Agency, all reports and other data prepared by or for it under the terms of this Agreement shall be delivered to, become and remain, the property of the Area Agency upon termination or completion of the work. Both the Area Agency and the County shall have the right to use same without restriction or limitation and without compensation to the other. For the purposes of this Agreement, "data" includes writings, sound recordings, or other graphic representations, and works of similar nature. No reports or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the County. Interest of the Board of Commissioners. The Board of Commissioners covenants that neither the Board of Commissioners nor its agents or employees presently has an interest, nor shall acquire an interest, direct or indirect, which conflicts in any manner or degree with the performance of its service hereunder, or which would prevent, or tend to prevent, the satisfactory perfonnance of the service hereunder in an impartial and unbiased manner. Interest of Members of the Area Agency, Lead Regional Organization, and Others. No officer, member or employee of the Area Agency or Lead Regional Organization, and no public official of any local government which is affected in any way by the Project, who exercises any function or responsibilities in the review or approval of the Project or any component part . thereof, shall participate in any decisions relating to this Agreement which affects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested; nor shall any such persons have any interest, direct or indirect, in this Agreement or the proceeds arising there from. 7 072020a HCBOC Page 67 19. 20. 21. 22. DAAS-735 (revised 2/16) Officials not to Benefit. No member of or delegate to the Congress of the United States of America, resident Commissioner or employee of the United States Government, shall be entitled to any share or part of this Agreement or any benefits to arise here from. Prohibition Against Use of Funds to Influence Legislation. No part of any funds under this Agreement shall be used to pay the salary or expenses of any employee or agent acting on behalf of the County to engage in any activity designed to influence legislation or appropriations pending before Congress. Confidentiality and Security. Any client information received in connection with the performance of any function of a community service provider or its subcontractors under this Agreement shall be kept confidential. The community service provider acknowledges that in receiving, storing, processing, or otherwise handling any confidential information, the agency and any subcontractors will safeguard and not further disclose the information except as provided in this Agreement and accompanying documents. Record Retention and Disposition. All state and local government agencies, nongovernmental entities, and their subrecipients, including applicable vendors, that administer programs funded by federal sources passed through the NC DHHS and its divisions and offices are expected to maintain compliance with the NC DHHS record retention and disposition schedule and any agency-specific program schedules developed jointly with the NC Department of Cultural Resources, Division of Archives and Records. Retention requirements apply to the community service providers funded under this Agreement to provide Home and Community Care Block Grant services. Information on retention requirements is posted at http://www.ncdhhs.gov/control/retention/retention.htm and updated semi-annually by the NC DHHS Controller's Office. By funding source and state fiscal year, this schedule lists the earliest date that grant records in any format may be destroyed. The Division of Archives and Records provides information about destroying confidential data and authorized methods of record destruction (paper and electronic) at http://archives .ncdcr.gov/For- Governrnen t/Retention-Schedul es/ Authorized-Destruction. The NC DHHS record retention schedule is based on federal and state regulations and pertains to the retention of all financial and programmatic records, supporting documents, statistical records, and all other records supporting the expenditure of a federal grant award. Records legally required for ongoing official proceedings, such as outstanding litigation, claims, audits, or other official actions, must be maintained for the duration of that action, notwithstanding the instructions of the NC DHHS record retention and disposition schedule. In addition to record retention requirements for records in any format, the long-term and/or permanent preservation of electronic records require additional commitment and active management by agencies. The community service provider will comply with all policies, standards, and best practices published by the Division of Aging and Adult Services regarding the creation and management of electronic records. 8 072020a HCBOC Page 68 DOA-735 (revised 5/15) (Paragraphs 21 & 22 added) This page will be utili ze d when the Area Agency is designated by County to write checks to community service providers. 23. Payment to Community Service Prov iders by the Area Agency on Aging. The County authorizes the Area Agency on Aging, in lieu of the County Finance Officer, to provide interium and reimbursement payments to community service providers as prescribed in paragraphs 6(a) and (c) of thi s Agreement. Services applicable to this authorization are as follows: Community Service Provider Harnett Co. Division on Aging Harnett Co. Dept. of Social Services Harnett Co. Dept. of Transportation Walk By Faith Adult Health & Day Care Coats Senior Center Dunn Senior Enrichment Center Service In-Home Aide Level I In-Home Aide Level II Congregate Nutrition Home Delivered Nutrition In-Home Aide Level II General Transportation Medical Transportation Adult Day Health Senior Center Operations Senior Center Operations This authorization by the County shall be in compliance with requirements set forth in the North Carolina Budget and Fiscal Control Act. The County Finance Officer shall establish controls to account for the receipt and expenditure of Home and Community Care Block Grant Funds. 9(a) 072020a HCBOC Page 69 DAAS-735 (revised 2/16) 24. Applicable Law. This Agreement is executed and is to be performed in the State of North Carolina, and all questions of interpretation and construction shall be construed by the laws of such State. In witness whereof, the Area Agency and the County have executed this Agreement as of the day first written above. Attest : By: -----------------Chairman, Board of Commissioners Area Agency Attest: ~~~~~~lei Lead Regional Organization Provision for payment of the monies to fall due under this Agreement within the current fiscal year have been made by appropriation duly authorized as required by the Local Government Budget and Fiscal Control Act. nal Organization 10 072020a HCBOC Page 70 DAAS-731 (Rev. 2/16) Home and Community Care Block Grant for Older Adults County: HARNETT County Funding Plan July 1, 2020 through June 30, 2021 County Services Summary A B C D E F G H I Projected Projected Projected Projected Block Grant Fundin Required Net USDA Total HCCBG Reimbursemen HCCBG Total Services Access In-Home Other Total Local Match Service Cost Subsidv Fundino Units Rate Clients Units Adult Dav Health 22867 \\\\\\\\\\\\ 2541 25408 25408 502 45.0000 2 508 In-home Aide, LV1 104286 \\ \\ \\ \\ \\ \\ 11587 115873 115873 5841 19.8364 33 5849 In-home Aide, LV2 134912 \\ \\ \\ \\ \\ \\ 14990 149902 149902 7883 19.0156 33 7891 In-home Aide, LV2-DSS 18575 \\\\\\\\\\\\ 2064 20639 20639 1423 14.5039 1423 Nutrition-Congregate 79502 \\\\\\\\\\\\ 8834 88336 10577 98913 13521 6.5331 70 14103 Nutrition-Home Del Meals 230849 \\\\\\\\\\\\ 25650 256499 38133 294632 50102 5.1196 182 50844 Senior Center Operations* 15678 \\\\\\\\\\\\ 1742 17420 17420 Transportation-General 24898 \\\\\\\\\\\\ 2766 27664 27664 2197 13.5000 30 5027 Transportation-Medical 80903 \\\\\\\\\\\\ 8989 89892 89892 3910 23.5000 30 4418 \\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\ 0 0 0 Total 105801 280640 326029 712470 79163 791633 48710 840343 85379 \\\\\\\\\\\\\\ 380 90063 *Senior Center Operations Coats Senior Center 7839 871 8710 Dunn Senior Activities Center 7839 871 8710 ~ Signature, Chairman, Board of Commissioners /'\Date I -%! !• L•~I 072020a HCBOC Page 71 NAME AND ADDRESS Home and Community Care Block Grant for Older Adults COMMUNITY SERVICE PROVIDER DAAS-732 (Rev. 2/16) Coats Senior Center County Funding Plan County: Harnett PO Box366 July 1, 2020 throu~h June 30, 2021 Coats , NC 27521 Provider Services Summary REVISION# ,DATE: I A B C D E F G H I Ser. Delivery Projected Projected Projected Projected (Check One) Block Grant Funding Required Net• NSIP Total HCCBG Reimburse HCCBG Total Services Direct Purch. Access In-Home Other Total Local Match Serv Cost Subsidy Funding Units Rate Clients Units Sr. Centr Operations J 7839 \\\\\\\\\\\\\\\\\\ 871 8710 8710 \\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\ \\ \\ \\ \\ \\ \\ \\" 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\ \\ \\ \\" \\ \\ \\" 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 Total \\\\\\\ \\\\\\\ 0 0 7839 7839 871 8710 0 8710 0 \\ \\ \\ \\ \\ \\ \\ 0 0 *Adult Day Care & Adult Day Health Care Net Service Cost ADC ADHC '7U ,1) rtlJ 111) ~ 0 -.:i -f7-2t.2 Daily Care Certification of required minimum local match availability. 0 Transportation Required local match will be expended simultaneously Authorized Signati}, Title Date Administrative j~fr hiJ8,( n '.2o 2J Community Service Provider f\ Net Ser. Cost Total sf~e, Count(tnance Officer( Date Signature, Chairman, Board of Commissioners 072020a HCBOC Page 72 ~AME AND ADDRESS Home and Community Care Dlock Grftnl for Older Adults :OMMUNJTY SERVICE PROVJDER DAAS-732 (Rev. 2/16) ::it,· of Dunn County Funding Plan County: Hundt ::>unn Senior Activities Center Julv I, 2020 throue:h June 30, 2021 :>O Box 1065 Provider Services Summary REVISION II ,DATE: )unn, NC 28334 A I B C D E F G H I Ser. Delivery Projected Projected Projected Projected (Check Ono) Block Grant Funding Required Net• NSIP Total HCCBG Reimburse HCCBG Total )ervices Di=t Pwch. Access In-Home Other Total Local Match Serv Cost Subsidv Funding Units Rate Clients Units 3r. Centt Ooeralions 7839 \ \\\\\\\ \\\\\\\\\\ 871 8710 8710 \\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \ \\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\ \\\ \\\\\\\\ 0 0 0 \\\\\\\ \\\\\\\ \\\\ 0 0 0 \\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\ \\\\\\\\ \ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\ \ 0 0 0 \\ \\\\\\\\\\\ \\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 \\\\\\\\\\\\\\\\\\ 0 0 0 Total \\\\\\\ \\\\\\\ 0 0 7839 7839 871 8710 0 8710 0 \\\\\\\\\\\\\\ 0 0 'Adult Day Care & Adult Day Health Care Net Service Cost <ChM,~~l ADC ADHC h l\ll9'f 1) ;y' l,, H ~ zc, )aily Care ~ Certification of required minimum local match av1tilability. ~ransportation Required local match will be expended simultaneously ( p.uthorized Signature, Title ~ ~J)ui,, Date ~dministrative with Block Grant Funding. t:ommunity Service Provider ~ct Ser. Cost Total ,~ Signature, County Finan~r Date Signature, Chairman, Board of Commissioners Date 1 l l I I ~-, ~-.-... . -., ~· --., I --072020a HCBOC Page 73 Home and Community Care Block Grant for Older Adults Hamett County Public Health/Division on Aging DAAS-732 County Funding Plan County: HARNETT 309 W Cornelius Hamett Blvd Budget Period: July 2020 through June 2021 Lillington, NC 27546 Provider Services Summary Revision#: Date: A B C D E F G H I Serv. Delivery (Check One) Block Grant Funding Required Projected Projected Projected Local Net Service NSIP Total HCCBG Reimburse HCCBG Projected Services Direct Purchase Access In-Home Other Total Match Cost Subsidy Funding Units Rate* Clients Total Units In-Home Aide-Level I -Home Management $ -$ 104,286 $ -$ 104,286 $ 11,587 $ 115,873 $ -$ 115,873 5,841 $ 19.8364 5,849 In-Home Aide-Level fl -Personal Care $ -$ 134,912 $ -$ 134,912 $ 14,990 $ 149,902 $ -$ 149,902 7,883 $ 19.0156 7,891 Congregate Nutrition $ -$ -$ 79,502 $ 79,502 $ 8,834 $ 88,336 $ 10,577 $ 98,913 13,52L $ 6.5331 14,103 Home Delivered Meals $ -$ 230,849 $ -$ 230,849 $ 25,650 $ 256,499 $ 38,133 $ 294,632 50,102 $ 5.1196 50,844 0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -s -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --Total $ -$ 470,047 $ 79,502 $ 549,549 $ 61,061 $ 610,610 $ 48,710 $ 659,320 77,348 -78,687 • Adult Day Care & Adult Day Health Care Proj. Service Cost/Rate 9 J/hv,//_. ADC ADHC s/:w/~:io Daily Care $33.07 $ 40.00 Certification of required minimum local match availability. Administrative Required local match will be expended simultaneously Authorized Signature, Title Date dr:-&:;O,"l"jJ~ 7 -'MO'.l<:l Comm""ity Smi~ Pro,ide, Proj. Reimbursement Rate $33.07 $ 40.00 Administrative% 0.00% 0.00% Sig~e, County r ~ance Officer(_} Date Signature, Chairman, Boar( om missioners Date i V l ~ \ 072020a HCBOC Page 74 Home and Community Care Block Grant for Older Adults Harnett County Department of Social Services DAAS-732 County Funding Plan County: HARNETT P.O. Box 760 Budget Period: July 2020 through June 2021 Lillington, NC 27546 Provider Services Summary Revision#: Date: A B C D E F G H I Seiv. Delivery (Ch~kOne) Block Grant Funding Required Projected Projected Projected Local Net Service NSIP Total HCCBG Reimburse HCCBG Projected Services Direct Purchase Access In-Home Other Total Match Cost Subsidy Funding Units Rate* Clients Total Units In-Home Aide-Level II -Home Management X $ -$ 18,575 $ -$ 18,575 $ 2,064 $ 20,639 $ -$ 20,639 1,423 $ 14.5039 1,423 0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ : $ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --0 $ -$ -$ -$ -$ -$ -$ -$ --$ --Total $ -$ 18,575 $ -$ 18,575 $ 2,064 $ 20,639 $ -$ 20,639 1,423 -1,423 • Adult Day Care & Adult Day Health Care Proj. Service Cost/Rate ADC ADHC .6) ~o~O /Vt'tt.tf!K s/71,/AO Daily Care $33.07 $ 40.00 Certification of required minimum local match availability. Administrative Required local match will be expended simultaneously Authorized Signature, Titl; 1 Dale irlOi:1Jn1L(Wn .1o2-0 c,-,,;cy SeMre Pm,;oo Proj. Reimbursement Rate $33.07 $ 40.00 Administrative % 0.00% 0.00% Sign~, County tJance Officer (_ Date Signature, Chainn~ 1, -'~ d of Commissioners Date ·-:ttl .-~ , l 072020a HCBOC Page 75 NAME AND ADDRESS Home and Community Care Block Grant for Older Adults COMMUNITY SER VICE PROVIDER DAAS-732 (Rev. 2/16) Hamett Area Rural Transit System County Funding Plan County: Harnett 250 Alexander Drive July I, 2020 through June 30, 2021 Lillington, NC 27546 Provider Services Summary REVISION# ,DATE: A B C D E F G H I Ser. Delivery Projected Projected Projected Projected (Check One) Block Grant Funding Required Net• NSIP Total HCCBG !Reimburse HCCBG Total Services Direct Purch. Access In-Horne Other Total Local Matcl Serv Cost Subsidy Funding Units Rate Clients Units MEDICAL X 80903 \\\ \\\\ \\ \ \\ \\ \\\ \ 8989 89892 89892 3910 23.5 30 4418 GENERAL X 24898 \ \\ \ \\\ \\ \ \ \ \ \ \ \\ 2766 27664 27664 2197 13.5 30 5027 \ \ \\ \ \\ \\\\\\ \\\ \ \ 0 0 0 \ \ \\ \ \ \ \ \ \ \\ \\\\ \ \ 0 0 0 \ \ \\ \\ \ \\\ \ \ \\\\\ \ 0 0 0 \ \ \\ \\ \ \ \ \ \\\\\\\ \ 0 0 0 \\\\ \\ \ \\\ \ \ \\ \\ \ 0 0 0 \ \ \\ \\\ \\\ \ \ \\ \\\ \ 0 0 0 \ \ \\ \ \\ \\\ \ \ \\\ \ \ \ 0 0 0 \ \ \\ \\ \ \\ \ \ \ \\ \ \\ \ 0 0 0 \ \ \\ \\ \ \\\ \ \ \\\\ \\ 0 0 0 \ \ \\ \ \ \ \\ \ \ \ \\ \ \\ \ 0 0 0 \ \ \\\ \\ \\ \ \\ \\ \ \ \ \ 0 0 0 \ \ \\ \ \\ \\\ \ \\\ \ \ \ \ 0 0 0 Total \\\\\\\ \\\\\\\ 105801 0 0 105801 11755 117556 0 117556 6107 \\\\\\\\\\\\\\ 60 9445 • Adult Day Care & Adult Day Health Care Net Service Cost z~ ADC ADHC 6/t~/z.o Daily Care Certification ofrequired minimum local match availability. Transportation Required local match will be expended simultaneously ~ed Signature, Title Date Administrative jz:iaj'J~7-9-'.b2o Community Service Provid1~ Net Ser. Cost Total Signahii( County Ftr1ce Officer(_) Date Signature, Chairman, Board uf ( <'L missioners Date ~-.-.... I l•~ 072020a HCBOC Page 76 072020a HCBOC Page 77 AGENDA ITEM 6 July 20, 2020 APPOINTMENTS NEEDED HARNETT COUNTY BOARD OF ADJUSTMENT There are vacancies for alternate members representing District 3, 4 and 5 on this Board. HISTORIC PROPERTIES COMMISSION There is one vacancy on this board. HOME COMMUNITY CARE BLOCK GRANT COMMITTEE There is one (1) vacancy on this committee. NONPROFIT COMMITTEE There is a District 5 vacancy on this committee. NURSING HOME COMMUNITY ADVISORY COMMITTEE There are two (2) vacancies on this committee. SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION There is a vacancy on this board for a Private Sector representative. 072020a HCBOC Page 78 Board Meeting Agenda Item AGENDA ITEM '7 MEETING DA TE: July 20, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Rezoning: Case# PLAN 2004-0002 & PLAN 2004-0003 REQUESTED BY : Development Services/ Jay Sikes REQUEST: Landowner/Applicant: Omega X, LLC; 14.75 +/-acres (out of 68.64 acres total); Out of Pin #'s 0513-69-2523.000 & 0513-68-5465 .000; From Commercial to RA-20M; Intersection of SR # 1121 (Ray Road) & SR # 1124 (Rambeaut Road); Anderson Creek Township. Development Services staff reccomends approval based on adjacent, residential zoning as well as compatability with the Land Use Plan. Additional Information: At their July 6th meeting, the Hamett C ounty Planning Board voted unanimously (5-0) to recommend approval of application based on compatibility to the Land Use Plan and due to the existing residential uses in the area. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C: \Users\gwheeler\AppData \Loca !\Microsoft\ Windows\INetCache\Content. Outlook\ W 5 EN E9S Y\Omega _ CC agenda fonn.docx Page I of l 072020a HCBOC Page 79 REZONING STAFF REPORT Case: PLAN2004 -0002 PLAN2004-0003 Jay Sikes, Mgr. of Planning Services isikes@ h arnett.org Phone : (910) 893-7525 Fax : (910) 814-8278 Planning Board: July 6. 2020 County Commissioners: July 20. 2020 Requesting a Rezoning from Commercial to RA-20M Applicant Information owner of Record; Name : _Omega X, LLC Address : 5506 Yadkin Rd City/State/Zip : Fayetteville. NC 28303 Property Description PIN(s): 0513-69-2523 & 0513-68-5465 Applicant; Name : Omega X, LLC Address: 550 Yadkin Rd City/State/Zip : Fayetteville. NC 28303 Acreage: Approx 14.75 ac (68.64 total) Address/SR No .: Ray Rd (SR 1121) & Rambeaut Rd (SR 1124) Township : !XI (1) Anderson Creek D (2) Averasboro D (3) Barbecue D ( 4) Black River Vicinity Map D ( 5) Buckhorn D (6) Duke D (7) Grove D (8) Hectors Creek {ml I ~ Pa ge 1 of6 I n4l I ( 13441 ~ ~am111•11 D (9) Johnsonville D (10) Lillington D (11) Neill's Creek D (12) Stewart's Creek D (13) Upper Little River I =(Iilll, = .. I ST AFF REPORT 072020a HCBOC Page 80 Site Description: Site is primarily undeveloped . An automobile related business was on one of the parcels but all will be removed soon . The previous owner zoned this portion to Commercial in 2011. Surrounding Land Uses: Area land uses consist of individual single -family residences Vacant/undeveloped and a few businesses. Also, single family residential uses that consist of stick-built & manufactured homes. Services Available Water: ~Public (Harnett County) 0Private (Well) D Other : Unverified Page 2 of6 Sewer : ~ Public (Harnett County) D Private (Septic Tank) D Other: unverified Transportation: Annual Daily Traffic Count: rv 13,000 on Ray Rd Site Distances : good STAFF REPORT 072020a HCBOC Page 81 Zonin District Com atibilit The following is a summary list of potential uses. For all applicable ~ses,fo, each :M;ng d;st,;ct pfea,~~~fe, to ~: Table of Um. . '. . I •i , i I I I . §]~ Page 3 of 6 CURRENT REQUESTED Commercial RA-20M Parks & Rec X Natural Preserves X X Bona Fide Farms X Sin le Famil X Manufactured Homes, Des ign Regulated X Manufactured Homes X Multi-Fam ii X Institutional Commerci al Services X Retail X Wholesale X Industria l X Manufacturing X ZONING Commercial LAND US E Med Density Res Parks & Rec X X Natural Preserves X X Bona Fide Farms X X Sinole Family X Ma nufactured Homes, Design Rea ulated X Manufactured Homes X Multi-Family X Institutional X Commercia l Service X X Retail X X Wholesale Industrial Manufacturina STAFF REPORT 072020a HCBOC Page 82 Site Photographs Site view from Rambeaut Rd Page 4 of6 STAFF REPORT 072020a HCBOC Page 83 Site and Ray Rd & Rambeaut Rd intersection north view Site and Ray Rd north view [8]ves D No D No [8]ves D No D Yes Evaluation The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding commun i ty is reasonable, as the requested zoning district is same as adjacent properties. The requested zoning district is COMPATIBLE w ith the existing Land Use Classification. REASONING: The requested zoning is compatible with the overall land use classification of Medium Density Residential. MDR could have a mixed residential base with average l ot sizes where public utilities are planned and utilized. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning to RA -20M would maintain the public health, safety and general welfare due to the existing residential uses within the area. The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness. REASONING: Due to the size of the tract, this application does not have to be evaluated for Small Scale Rezoning . Suggested Statement-of-Consistency (Staff concludes that...) As stated in the evaluation, the requested rezoning to RA-20M is compatible with the County's Land Use and would not harm the surrounding community based on the existing residential uses. Therefore, it is recommended that this rezoning request be APPROVED. Page 6 of 6 STAFF REPORT 072020a HCBOC Page 84 Additional Information At their July 5th meeting, the Harnett County Planning Board voted unanimously (5-0) to recommend approval of application based on compatibility to the Land Use Plan and the existing residential uses in the area. *No one spoke in opposition. Review Worksheets TRADITIONAL STANDARDS OF REVIEW The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: D Yes D No A . The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories . D Yes D No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest ofthe individual or small group. D Yes D No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) D Yes D No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. D Yes D No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. 0 GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All.of the above findings of fact A -E being found in the affirmative and that the rezoning advances the public interest. 0 DENYING THE REZON I NG REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: D The proposal will not place all property similarly situated in the area in the same category, orin appropriate complementary categories. D There is not convincing demonstration that all uses permitted under the proposed district classification wou ld be in the general public interest and not merely in the i nterest of the individual or small group. D There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) D There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. D The proposed change is not in accordance with the comprehensive plan and sound planning practices. D The proposed change was not found to be reasonable for a small scale rezoning Page 7 of 6 STAFF REPORT 072020a HCBOC Page 85 1-"{J /, \,,.,, ,'-" ~'"' -Jn~v · ' C I z .. i ...£--/,._ APPLICATION FOR ZONING CHANGE ..__.. ___ _ Harnett Planning Department 108 E. Front Street COUNTY P.O. Box 65, Lillington, NC 27546 t n < 1 11 f /\P O I 1 11,, Phone : (910) 893-7525 Fax: (910) 893-2793 Total Fee: Receipt: Permit: ---11 ~----------- -,-,----- q J1 <'\,,.,. -~-~-~." .I Hearing Date: Applicant Information Owner of Record: Name: t)~~ Y L.L(. Address: ijj ~;J I~·::::> loaJ_ • City/State/Zip : t2-n,ltt,Mi'\e., IN(, lSG I)~ E-mail: \~~w.@CJI( 5 )e..t<Jl~ u)l,YJ Phone: 4:10 ·-30'?·-lf83 u Fax: Existing Zoning : 0 Conservation 0 RA-20M 0 RA -20R 0 RA-30 0 RA-40 ~ Commercial D Light Industrial 0 Industrial 0 Office & Inst'I Attachments Requested Zoning: 0 Conservation ~ RA-20M 0 RA -2 0R 0 RA-30 0 RA-40 0 Commercial 0 Light Industrial 0 Industrial 0 Office & Inst'I Phone: Fax: Township: [J;J (01) Anderson Creek 0 (02) Averasboro 0 (03) Barbecue 0 (04) Black River 0 (05) Buckhorn 0 (06) Duke • Written description of property from recorded deed 0 (07) Grove 0 ( 08) Hectors Creek 0 (09) Johnsonville 0 (10) Lillington 0 (11) Neill's Creek 0 (12) Stewart's Creek D (13) Upper Little River • Recorded map of property at scale of not less than one ( 1) inch = 200 feet • Explanation of why the zoning change is requested, addressing applicable portions of Article XII of the Zoning Ordinance Signatures The undersigned appli hereby certifies that, to the hest of his or her knowledge and belief, all infor ati s up lied ith this application is true and accurat --@1Z7 ~~ -----------~--t}li12«i Da fr 4::J Autho ized Agent Signature Date Page 1 of 2 APPLICATION FOR ZONING CHANGE 072020a HCBOC Page 86 Requirements for Consideration The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: 2 .1 The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. 2.2 There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group . 2.3 There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change . (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses w hich applicants state they intend to make of the property involved.) 2.4 There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. 2.5 The proposed change is in accordance with the comprehensive plan and sound planning practices. Page 2of 2 APPLICATION FOR ZONING CHANGE 072020a HCBOC Page 87 Explanation of Zoning Change -Prior to Omega purchasing the property, the owner had a contract to sale . The prospective ne w owner had part of the land rezoned to the current zoning . Subsequently, the contract fell apart . We are requesting the zoning to be changed bac k to the RA-20M for resident ial development. The change would be in compliance because we are placing the property that is similarly situated in the area in the same category. 072020a HCBOC Page 88 3/21 /2020 Hamett County Parcel Report Print this page j , Harnett . ..., COUNTY Property Description : TR#1 KATHLEEN R FAUST & OTHERS 29 .39ACS M#2014-29 PIO : 0 10513 0004 PIN: 051 3 ~9-2523.000 REID: 001 0565 Subdivision: Taxable Acreage: 29.390 AC ac Caclulated Acreage: 29.2 a c Account Number: 1500007742 Owners: OMEGA X LLC Owner Address : 5506 YADKIN ROAD FAYETIEVI LLE NC 28303 Property Addre,s: 690 RAY RD SPR ING LAKE . NC 28390 City, State, Zip: SPRING LAKE . NC. 28390 Building Count: o Township Code: 01 Fire Tax District: Anderson Creek Parcel Building Value: SO Parcel Outbuilding 1/alue : S24 70 Parcel Land 1/alue ; $289750 Parcel Special Land Value : $0 Total Value ; $292220 Parcel Deferred Value : $0 Total Assessed Value : $292220 gis. harnett .org/E91 1 App/Parcel s/Parce1Report.aspx?pin=0513·69-2523. 000 Harnett CountY. GIS Neighborhood: 00101 Aclual Year Built: TotalAcutalAreaHeatod: Sq/Ft Sale Month and Year: 2 1 20 15 Sale Price: $0 Deed Book & Page: 3284-0067 Deed Date: 2015102120 Plat Book & Page: 2014-29 Instrument Type: AF Vacant or Improved: QualifiedCodo: X Transfer or Split: T Wi1hin 1mi of A griculture Distric t : No Prior Building 1/alue: $0 Prior Outbuilding 1/alue : $3910 Prior Land 1/alue : $107910 Prior Speclal Land Value : $0 Prior Deferred Value : $0 Prior Asoes,ed Value : S 111820 1/1 072020a HCBOC Page 89 B3284 · P67 HARNETT COUNTY TA X ID i 01 0 Sl 3 0004 01 02 ·20 ·201S BY: SB For Reg1strat10'1 Kimberly S Hargrove Reg ister of Deeds Harnett County, NC Electronica lly Recorded 2015 Feb 20 11 36 AM NC Re, S:amp S O 00 Book 3284 Page 67 Fee S 26 00 ln!'.trumen ! twmber 20 15002307 Prepared by and Mail to: The Law Office of Jeffery E. Radfo rd 13 00 Bragg Blvd . Suite 1316 Fayetteville, NC 28306 STA TE OF N ORTH CAROLINA COUNTY OF HARN EIT CORRECTIVE AfFIDA VJT (Pursuant to North Carolina G.S . § 47-36 .1, amended 10/1/2008) The undersigned affiant, being first duly sworn, deposes and says as follow s: I. That a written instrument (the "Instrument"), was prepared and recorded by or on behalf of the undersigned aftiant, whi ch instrument is more particularly des cribed bel ow, and was recorded in the Office of the Register of Deeds of Hamett County, North Carolina. a . Name or Type of Instrument: General Warranty Deed b. Date of Instrument: 02/10/14 c . Parties to Instrument: Grantor: Kethelene R . Faust AKA Kathy R Faust, widow Grantee: Omega X Investments, LLC d . Recording Information of Instrument : Recorded in Book 3191, Page 780 Hamett Coun ty Registry on 02/10/14 (Certified True Copy ...... being attached hereto) e . That the Instrument contains the following typographical or other minor error (the "error'') Grantee lncoJTect f. That the followi ng is the correct information as should have appeared in the original instrument. Omega X, LLC g. That th is Affidavi t is prepared, executed and recorded, pursuan t to North Carolina G .S. § 4 7-36 .1, for th e pufllOSe of giving notice of the error contained therein. A copy of the original document is attached to this Affidavit . Given this 191h day ofFebruary, 2015 . State of North Carolina County of Cumberland I , the und ersigned, a Notary Public in and for t he county and State aforesa id, hereby certify that Jeffrey E. Radford, Affiant, personally known to me or known t o me by said Affiant 's presentation of sa id Affiant 's Driver's License, personally appeared before me this day and acknowledged the due and voluntary execution of the foregoing Affidavit . Sworn to and subscribed b;&'?~.fi,11,\\,111, 11 ,,,,, ~,itO.·JAc i1.,~ Witness ~ttand and offi'ef~stemp or seal, this 19th day of February, 2015 . ~4, ..,,. ~ ~... :011<-~ ~· \ r.:>t...... ~ ;; :z ~ N -><''~ i: ~c...JZ.lR..A.., • = >-o\OI O CO = ;o 4 "'-,.,10<:1 <e :: Notary P ic/ Jaynee Fa lion Parke r-Jackson --, ~,v• «? ~ Stamp&Seltt .;;§ """" C.O'l"\"'•"-S '""'°' eyp,ic.~·. ~ o~~ '~ s ~,,/vo ,;,1H cl'-'\,~ ~~. to.~o 1.. 11111111,11n ,"'''''' submitted e lectron ically by "The Law office o f J effrey E. Rad ford" I n co~pllance with Horth Ca rolina statutes governing recordable doc u~ents of oeeds. and the ter~s of the submitter agreement with the Harnett Co unty Register 072020a HCBOC Page 90 83191 - P780 HARNETT COUNTY TAX,ID# o,. o:51?;~ axJ.I, 0 d 10 ·tt.J: BY 51'.5 FOR REGISTRATION Kimberly S. Hararove REGISTER OF EEDS Harnett County NC 2814 FEB 10 03:19 :48 PM BK:3191 PG:780-781 FEE :$26 .09 EXCISE TAX: 1522.00 INSTRUMENT~ 2 14001689 TUESTER UIIIHIHIH 2014001689 NORTH CAROLINA GENERA L WARRANTY DEED Excise Tax: $ 522.00 Parcel Identifier No. 0513-57-6518.000 By: Verified by ______ County on the __ day of _______ , 20_ Mail/Box to: The Law Office of Jeffrey E . Radford, P.A., 1300 Bragg Blvd, Suite 1316, Fayetteville, NC 28301 This instrument was prepared by: The Law Office of Jeffrey E. Radford, P.A ., 1300 Bragg Blvd, Suite 1316, Fayetteville, Brief description for the Index: LOT I, Kathleen Rice Faust THIS DEED made this I 0th day of ___ F_eb_r_u_ary~-------• 2011.. by and between GRANTOR GRANTEE Omega X Investments, LLC Kathelene R. Faust AKA Kathy R. Faust, widow 1318 Anderson Creek School Rd. Spring Lake, NC 28390 30.69 Acres Sanford, NC 27332 Enter in appropriate block for each Grantor and Grantee: name, mailing address, and , if appropriate , character of entity, e .g . corporation or partnership. The designation Grantor and Grantee as used herein shall include said parties, their heirs, successors, and assigns, and shall include singular, plural, masculine, feminine or neuter as required by context. WITNESSETH, that the Grantor, for a valuable consideration paid by the Grantee, the receipt of which is hereby acknowledged, has and by these presents does grant, bargain, sell and convey unto the Grantee in fee simple, all that certain lot or parcel of land situated in the City of Sanford Anderson Creek Township, Hamett County, North C arolina and more particularly described as follows: Being all of Lot I, as shown on a plat entitled " Recombination for Kathleen Rice Faust & Omega VIII Investments" and being duly recorded in Book of Plats 2014, Page 29, Hamett County Registry, North Carolina. The property hereinabove described was acquired by Grantor by instrument recorded in Book 3067 page __ 5_4_4 __ All or a portion of the property herein conveyed _ includes or X does not includ e the primary residence of a Grantor. A map showing the above described property is recorded in Plat Book 2014 page 29 NC Bar Amx:iation Femi No. 3 0 1976, Revised() 1/1/2010 Printed by Agteement with the NC Bar Association 072020a HCBOC Page 91 83191 -P781 TO HA VE AND TO HOLD the aforesaid lot or parcel of land and all privileges and appurtenances thereto be longing to the Grantee in fee simple. And the Grantor covenants with the Grantee, that Grantor is seized of the premis es in fee simple, has the right to convey the same in fee simple, that title is marketable and free and clear of all encumbrances, and that Grantor will warrant and defend the title against the lawful claims of all persons whomsoever, other than th e following exceptions: Subject to all Easements, Restrictive Covenants and Rights of Way of Record. IN WITNESS WHEREOF, the Granlor has duly executed the foregoing as of the day and year first above written. (Entity Name) By:, ________________ _ (SEAL) Print/I'ype Name & Title: ____________ _ Print/I'ype Name: _____________ _ By:, _________________ _ <SEAL} Print/fype Name & Tille: ____________ _ Print/fype Name: _____________ _ By:. _________________ _ <SEAL} Print/I'ype Name & Title: ____________ _ Print/fype Name: _____________ _ State of North Carolina -County or City of _H_am_ett ______ _ I, the undersigned Notary Public of the County or City of Cumberland and State aforesaid, certify that __ _ Kathc)ene R, Faust AKA Kathy R. Faust personally appeared before me this day and acknowledged the due execution of the foregoing instrument for the purposes therein expressed. Witness my hand and Notarial stamp or seal this 10th d ay of February • 20J..1... ~~ ±ra4ers'JS Not Notary's Printed or Typed Name ,,,,'""·· .. ··. My Commission Expires : October 18. 2015 ,,,''.~~&~,, ... (Affi S al) ~' .~ -?!,_-:. X C g .() Q/7or, ~~ ii fJ"e' ~-State of -Count~r Cit~~._ : I, the undersigned Notary Public of~ Ql!un~J:e,1,ff .. ~ and State aforesaid, certify that __ _ ---------------~\,..°'.....,~---person~ came before me this day and acknowledged that _he is the ----------of ",,,,, ~ <~o~\\)''' , a North Carolina or ------------ corporation/limited liability company/general partner!Mp'1in¥t~'partnership (strike through the inapplicable), and that by authority duly given and as the act of such entity, _he signed the foregoing instrument in its name on its behalf as its act and deed . Witness my hand and Notarial stamp or seal, this __ day of , 20_. My Commission Expires: ______ _ (Affix Seal) ____________ Notary Public Notary's Printed or Typed Name Stale of -County or City of --------- I, the undersigned Notary Public of the County or City o f _______ and State aforesaid, certify that ----- Witness my hand and Notarial stamp or seal, this __ day of ________ , 20_. My Commission Expires : ______ _ (Affix Seal) NC Bar Auociation Foon No . 3 e 1976, Revised C> Ill '2010 Printed by A~nl with the NC Bar Association ____________ Notary Public Notary's Printed or Typed Name 072020a HCBOC Page 92 Board Meeting Agenda Item AGENDA ITEM 8 M EETING DATE: July 20 , 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SU BJECT: Proposed Rezoning: Case# PLAN 2006-0001 REQU ESTED BY: Development Services/ Jay Sikes REQUEST: Landowner/ Applicant: Larkin Rufus Crissman & Dorothy Crissman / Arlene Buchanan Crissman's Heirs ; 5.3 +/-acres (out of 14.5 acres total); Out of Pin# 9691-73-3505 .000; From Commercial to RA-30; US Hwy 421 North; Upper Little River Township. Development Services staff reccomends approval based on adjacent, residential zoning as well as compatability with the Land Use Plan. Additional Information: At their July 6th meeting, the Hamett C ounty Planning Board voted unanimously (5-0) to recommend approval of application based on compatibility to the Land Use Plan and due to the existing residential uses in the area. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : C:\U sers\gwheeler\AppDa ta \Local\M icrosoft\ Windows\INetCache\Content. O utl o ok\ W 5 ENE9SY\Crissman _ CC agenda fonn.docx Pag e I of 1 072020a HCBOC Page 93 Harnett COUNTY NORTH I AR Cl L IN A REZONING STAFF REPORT Case : PLAN 2006-0001 Jay Sikes jsikes@ harnett.o r g Phone: (910) 893-7525 Fax: (910) 814-8278 Planning Board: July 6, 2020 County Commissioners : July 20, 2020 Requesting a Rezoning from Commercial to RA -30 Applicant Information Owner of Record: Name : Rufus & Dorothy Crissman Address: 205 Oak Point Ct City/State/Zip : Raleigh, NC 27610 Property Description PIN(s): 9691-73-3505 Applicant: Name: Arlen Buchanan Crissman's Heirs Address: 11286 US 421 N City/State/Zip: Broadway, NC 27505 Acreage : 5 .3 (14.5 total) Address/SR No .: _1=1=2=8-=-6-=U-=S_4-=2::..cl'-'N....;.,.'-------------------------- Township: D (01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black River ~:;,.,-'""" :::: .·.: ... ~·:.:,-.·.;, Page 1 of6 D (05) Buckhorn D (06) Duke D (07) Grove D (08) Hectors Creek .... ~.----- D (09) Johnsonville D (10) Lillington D (11) Neill's Creek D ( 12) Stewart's Creek ~ (13) Upper Little River ------ STAFF REPORT 072020a HCBOC Page 94 Site Description : Larger parcel is currently occupied by an older home; the area to be rezo ned is v acant. Surrounding Land Uses: Farmland and residential uses. Services Available Water: ~ Public (Harnett County) D Private (Well) D other: Unverified Page 2 of 6 Sewer : D Public (Harnett County) ~ Private (Septic Tank) D other : unverified Transportat ion : Annua l Da i ly Traffic Count : "'5,600 vehicles per day Site Distances: Good STAFF REPORT 072020a HCBOC Page 95 Zonin District Com atibilit The following is a summary list of potential uses. For all applicable uses for each Zoning district please refer to the UDO's Table of Uses. Zoning Map Land Use Classification Com Page 3 of 6 1 \ " I Parks & Rec Natural Preserves Bona Fide Farms Sinole Family Manufactured Homes, Design Regulated Manu factured Homes Multi-Familv Institutional Commercial Services Retail Wholesale Industrial Manufacturing Parks & Rec Natural Preserves 0Bona Fide Farms Single Family Manufactured Homes, Design Regulated Manufactured Homes Multi-Family Institutional Commercial Service Retail Wholesale Industrial Manufacturing CURRENT C . I ommerc1a X X X X X X X X ZONING RA-30 X X X X X X X X REQUESTED RA 30 - X X X X X X X LAND USE ARR X X X X X X STAFF REPORT 072020a HCBOC Page 96 Page 4 of6 STAFF REPORT 072020a HCBOC Page 97 Evaluation C8J Yes D No C8J Yes C8J Yes D Yes The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outw eigh any potenti al i nconven ience or ha r m to the community . REASONING: The requested zoning change to RA -30 wil l not have a negative i mpact on the surrounding properties or the commun i ty as it i s si m il ar in nature t o existing , adjacent zoning district. T he requested zoning district is COMPATIBLE wi th the existi ng Land Use Class ification. REASONING: The requested zoning to RA-30 is compatible with the land use classification of Agriculture & Rural Residentia l. These are pri mari ly agricultural areas and located outside of existing & future sewer service areas . The proposal does ENHANCE or maintain the public health, safety and gener al we lfare . REASONING: The requested zoning to RA-30 wou ld maintai n the public health, safety and general welfare due to the existing residential uses w i thin t he area . The request is for a SMALL SCALE REZONING and should be eval u ated for reasonableness . REASONING: This request does not need to be ev aluated for a small scale rezoning , due to the property's size as well as it being adjacent to the proposed zoning d i st rict. Suggested Statement-of-Consistency (Staff concludes that ... ) As stated in the eva luation, the requested rezoning to RA-30 is wo uld not have an unreasonable impact on the surrounding community due to adjacent residential zoning and compatibility with Harnett County Land Use Plan. Therefore, it is recommended that th is rezoning request be APPROVED . Additional Information At their July 5th meeting, the Harnett County Planning Board voted una nimously (5-0) to recommend approval of application based on compatibility to the Land Use Plan and the existing residential uses in the area. *No one spoke in opposition . Page 5 of 6 STAFF REPORT 072020a HCBOC Page 98 Standards of Review and Worksheet TYPICAL REVIEW STANDARDS The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: D Yes D No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories . D Yes D No B . There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. D Yes D No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and ,not merely uses which applicants state they intend to make of the property involved.) D Yes D No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. D Yes D No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. 0 GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above findings of fact A-E being found in the affirmative and that the rezoning advances the public interest. 0 DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: D The proposal will not place all property simi l arly situated in the area in the same category, or in appropriate complementary categories. D There is not convincing demonstration that al l uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. D There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) D There is not convinci n g demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. D The proposed change is not in accordance with the comprehensive plan and sound planning practices. D The proposed change was not found to be reasonable for a small scale rezoning Page 6 of6 STAFF REPORT 072020a HCBOC Page 99 -- APPLICATION FOR ZONING CHANGE Harnett Planning Depa rtm e nt 108 E. Front Street COUNTY P.O. Box 65, Lillington, NC 27546 Ph one: (910) 893-7525 Fax: (910) 893-2793 T otal Fee: $250 Receipt: Permit: Hearing Date: _July~ 2020 Applicant Information Owner of Record : Applicant: Name : Dorothy Crissman Name: Ar lene Buch an a n Cri ssman's Heirs Address : 205 Oak Point Court Address: 11286 Hwy 421N City/State/Zip : Raleigh/NC/2 7610 City /State/Zip: Broadway /NC /2 7505 E-mail : c ri scrissman@gmail.com E-mail : crisc r issma n @qmail.com Phone : (919)247-7955 Phone: (9 19)247-7955 Fax: Fax : Property Description PIN(s): 9691733505000 Acreage : 14.50 Acres to rezone 5 .3 Address/SR No .: .....::..ll::..;2::..;8c...:6'---H..:..:w_,__y_4:...=2:...=1..:..N'---------------------------- Directions from Lillington : Approxi mately 12 miles from Lillington on US 421N; d irectly a cross from Mt. Deed Book: 1070 Plat Book : F Existing Zoning: D Co n servation 0 RA-20M 0 RA-20R 0 RA-30 0 RA-40 C8l Commercial D Light Industrial D Industrial D Office & Inst'I Attachments Pisg~h fh_urch B,oad __ Page: 663 Page : Slide 329-D Requested Zoning: D Conservation 0 RA-20M 0 RA -20R C8] RA-30 0 RA-40 D Commercial D Light Industrial D Industrial D Office & Inst'I Township : D (01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black Rive r D (OS) Buckh orn D (06) Duke D (07) Grove D (08) Hectors Creek D (09) Johnsonville D (10) Lilli ngton D (11) Neill's Creek D ( 12) Stewart's Creek t8J ( 13) Upper Little River • Written description of property from recorded deed Recorded map of property at scale of not less than one ( 1) inch = 200 feet Explanation of why the zoning change is requested, addressing applicable port ions of Article XII of the Zoning Ordinance Page 1 of 2 APPLICATION FOR ZONING CHANGE 072020a HCBOC Page 100 Signatures The undersigned applicant hereby certifies that, to the hest of h is or her knowled ge and beli ef, all informati lied wi hisr appli tion is true and accurate : 1.. "l.1)%0 Authorized Agent Signa tu re Date Authorized Agent Signature Date Requirements for Consideration The Planning Board shall consider and make recommendations to the County Board of Commissioners concern i ng each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless : 2 .1 The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories . 2.2 There is convincing demonstration that all uses permitted under the proposed distri ct classificati on would be in the general public interest and not merely in the interest of the individual or small group. 2.3 There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned , any use permitted in the d i strict is allowable, so long as it meets distri ct requirements, and not merely uses which applicants state they intend to make of the property involved.) 2.4 There is convi ncing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. 2.5 The proposed change is in accordance with the comprehensive plan and sound planning practices. Page 2 of 2 APPLICATIO N FOR ZO NIN G CHANGE 072020a HCBOC Page 101 Rl::.QUEST rOR ZONING CHANGE Property 11286 US Hwy 421 N, Broadway, NC 27505 QI\ ncrs: The Crissman Famil)' (Dorothy. Rufus, Bonnie.1 eresa, Ka), and Audre)) We ha, e prO\ ided the information requested . Please contact Dorothy at (919)247 -7955 with any questions . I. Written description of property from recorded deed II. Recorded map of property at scale of not less than one (I) inch = 200 feet (Map is second attachment) III. Explanation of why the zoning change is requested. addressing applicahle portions of Article XII of the Zoning Ordin ance I. Written description of property from recorded deed All of Tract 3, containing 14.50 acres, as shown upon a subdivision plat of the Madie T. Buchanan division as prepared by Rodney E . Farmer, Registered Surveyor, on September 15. 1994, and wh ich appears of record in Plat Book f , at Slide 329-D , Harnett County Registr} freeform 14.50 A Tract 3 Div Madie T Buchanan SID Legal description : lJLR T II. Recorded map of property at scale of not less than one (I) inch= 200 feet Please see separate attachment, Map A , Recorded Map. Ill. Explanation of why the zoni ng change is requested , addressing applicable portions of Article XII of the Zoning Ordinance We, as the family of the late Arlene Buchanan Crissman and now owners of Parcel 11286 (14.5 acres of farmland with a dilapidated farmhouse) propose that the rear 5.26 ac res (that section away from Highway 421 N) be rezoned from Commercial to Residential (R 30) so o ur youngest sister, Audrey Michelle C ris sman, may build a home there. We believe that our request is pursuant to ARTICLE XII AMENDMENTS, HEARING PROCEDURES, APPEALS, & VARIANCES because a) the change would not affect the composition of the community - the surrounding properties arc zoned both commercial and residential, b) it would be in the public interest to maintain a single family residence there , c) the use of the land for a single-famil)' home would be appropriate, d) the character o f the neighborhood would not be altered so no adverse effects arc anticipated , and d) the change proposed repre sen ts sound planning. Our property is located in an area with both commercial and residential -zoned properties (please sec Zoning Map A below). There are several homes in our neighborhood, but currently no adjoining commercial businesses . The rear 5 .26 acres, as you see from the a ttached Zoning Map (ple ase sec Zoning Map 8 below), is contiguous Lo the su rrounding residential areas and complements the Holly Springs C hurch communi ty. My family has lived on thi s farm and in the o ld farmhouse since 1953. C urrently, our two sisters, both public school librarians live in the farmhouse. Our siste r, Audrey, has se lected a modular home and can have the project completed in nine months. We appreciate the guidance provided hy the Planning Department and would be grateful for the Commission's appro\'al of our zoning change request. Thank you for your consideration. Please contact Dorothy Crissman at (919)247-7955 if you have any questions. 072020a HCBOC Page 102 I I Zoning Map A -Outlined parcel is l 1286 US Hwy 421 N . \ , .. ·~ v~' <.R •SS ,..A N LAR KIN RU,US & CP,S!,V.:." DOROT"iY ESlEI IF .... ""' .. :.,. A-~·•'' ,•t . 4J\J"" 11280 US 4 71 N BROADWAY N{. 7750~ l.1c'l •<t ,t l ,tr .... 1.-.,..,,v,. v-. r-1 .. 1 ' .... .,., 1-:~·· \.-.:11-' ... .., • .,,, Measurement :.. ': ! • Zoning Map B -Dark rectangle represents 5 .3 acres that the owners are requesting be rezoned re sidential. 072020a HCBOC Page 103 w (I) :> ... c( "' w ... IX 0 LI. ... 0 z Harnett LUUl'ITY GIS/E-911 Addressing June 1, 2020 0 -. r" -Harnett lll!> Landfills ~ Airport Roads Surrounding County Boundaries MajorRoads <) Mile Markers -Federal Property -Interstate Railroad City Limits -NC Parcels Harnett County Boundary us CapeFearRiver ~ ',\~-:""'_;:_,~ J I• ~ N W~E 1-o-· 335 670 1,340 ! i Fut. 1 inch = 752 feet 072020a HCBOC Page 104 I June 27, 2020 Everett Blake, Chairman Harnett County Planning Board P.O. Box65 108 E. Front Street Lillington, NC 27546 Dear Chairman Blake: We live in the community surrounding the Crissman Family Farm (11286 US 421N, Broadway) and would like to register our support for their effort to have a portion of their land rezoned residential (R30) so that Audrey Crissman can build a home there. The Crissman Family has lived on this farm for nearly seventy years and the children have been strong members of the community with three of the six serving as teachers/librarians in Harnett and Lee Counties. Thank you for your consideration of their application. Sincerely, J ) A ,~d g M,;n,~ ~4~ --r~~ Kennefh and Peggy Thomas 11196 US 421 N, Broadway r~ f!>p..d ">-, °"" Phyflis Buchanan (Mrs. Alton B. Buchanan) 11145 US 421 N. Broadway . J~ h-~ci/1-.,~"/7VV{_~ Foy lue Buchanan McNeill · 264 Mt Pisgah Church Road, Broadway ~----,.._. .__ -----072020a HCBOC Page 105 AGENDA ITEM q EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS * * * A regular meeting of the Board of Commissioners (the "Board") of the County of Harnett, North Carolina (the "County") was held via electronic means on Monday, July 20, 2020, at 6:00 p.m., Howard L. Penny, Chairman of the Board presiding and the following Commissioners present: Commissioners absent: Also present: * * * * * * Commissioner moved that the following resolution (the "Resolution"), a copy of which was available with the Board and which was read by title, be adopted: RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, AUTHORIZING THE EXECUTION AND DELIVERY OF A COUNTY INSTALLMENT FINANCING OBLIGATION AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS THERETO WHEREAS, the County of Harnett, North Carolina (the "County") is a validly existing political subdivision of the State of North Carolina, existing as such under and by virtue of the Constitution, statutes and law s of the State of North Carolina (the "State"); WHEREAS, the County has the power pursuant to the General Statutes of North Carolina to (1) purchase real and personal property, (2) enter into installment financing contracts in order to finance and refinance the purchase of real and personal property used, or to be used, for public purposes and (3) grant a security interest in some or all of the property purchased to secure repayment of the purchase pnce; WHEREAS, the Board of Commissioners of the County (the "Board'') hereby determines that it is in the best interests of the County to refinance all or a portion of the County 's payment obligations under: (a) an Installment Financing Contract dated as of November 1, 2010 (the "2010 Contract ") between the County and Bank of America, N.A., the successor to which is Capital One Public Funding, LLC, the outstanding proceeds of which were used to refinance the construction and equipping of Angier Elementary School; (b) an Installment Financing Contract dated a s of November 1, 2011 (the "2011 Contra ct"), between the County and SunTrust Equipment Finance & Leasing Corp., the proceeds of which were used to refinance (i) the construction and equipping of Overhills High School and Lillington-Shawtown Elementary School and (ii) water and sewer system improvements; (c) an Installment Purchase Contract dated as of April 15 , 2007, as supplemented and amended by Amendment Number One to the Installment Purchase Contract dated a s of April I, 2015 (as supplemented and amended, the "2015 Contract") with Harnett County Public Facilities Corporation, the proceeds of which were used to 072020a HCBOC Page 106 refinance (i) the construction, furnishing and equipping of Overhills Elementary School, (ii) the construction, furnishing and equipping of a jail and law enforcement facility, (iii) the construction of a gymnasium at Coats Elementary School , and (iv) the construction of a solid waste transfer station; (d) an Installment Financing Contract dated as of August I, 2015 (the "2015 First Bank Contract ") between the County and First Bank, the proceeds of which were used to (i) refinance the acquisition, construction, renovation, equipping and furnishing of the County's Agricultural Center and Animal Control Center, (ii) finance various improvements to the County's Public Works Facility, and (iii) finance the acquisition of land; (e) an Installment Financing Contract dated as of April 21 , 2016 (the "2016 Contract " and, together with the 2010 Contract, the 2011 Contract, the 2015 Contract and the 2015 First Bank Contract, the "Prior Contracts "), between the County and Regions Capital Advantage, Inc., the proceeds of which were used to refinance (i) the construction, furnishing and equipping of Boone Trail Elementary School and (ii) the construction, furnishing and equipping of additions to Hamett Central High School, Johnsonville Elementary School and Highland Elementary School; (f) the County's Enterprise Systems Revenue Refunding Bond, Series 2015 (the "Revenue Bond "), issued pursuant to a General Trust Indenture dated as of May 15 , 2007 and Series Indenture, Number 3 dated as of April 1, 2015, the proceeds of which were used to refinance various water and sewer system improvements ; (g) the County's Special Obligation Bond, Series 2013 (the "Special Obligalion Bond") issued pursuant to a bond order duly adopted by the Board of the County on December 17 , 2012 and a bond resolution duly adopted by the Board on December 17 , 2012, the proceeds of which were used to (1) acquire, construct and install a leachate collection system at the Dunn Erwin Landfill facility and (2) make certain improvements to the facility 's convenience center and transfer station ; and (h) three revolving loans with the State of North Carolina (together with the Prior Contracts, the Revenue Bond and the Special Obligation Bond, the "Prior Obligations "), the proceeds of which were applied to finance various water and sewer system improvements; WHEREAS, in order to accomplish the refinancing of the Prior Obligations, the County proposes to (1) execute and deliver an installment financing contract (the "Contract ") in an amount not to exceed $90,000,000 and (2) enter into a deed of trust, security agreement and fixture filing (the "Deed of Trust") related to the County's fee simple interest in one or more of the school facilities that were financed or refinanced with the proceeds of the Prior Contracts, together with the improvements thereon; WHEREAS, the Board hereby determines that the refinancing of the Prior Obligations is essential to the County 's proper, efficient, and economic operation and to the general health and welfare of its inhabitants and will provide an essential use and permit the County to carry out public functions that it is authorized by law to perform; WHEREAS, the Board hereby determines that entering into the Contract is necessary and expedient for the County by virtue of the findings presented herein; PPAB 570 7546 v l 072020a HCBOC Page 107 WHEREAS, the County hereby determines that the Contract will allow the County to refinance the Prior Obligations at a favorable interest rate currently available in the financial marketplace and on terms advantageous to the County; WHEREAS, the County hereby determines that the estimated cost of refinancing the Prior Obligations exceeds the amount that can be prudently raised from currently available appropriations, unappropriated fund balances and non-voted bonds that could be issued by the County in the current fiscal year pursuant to Article V, Section 4 of the Constitution of the State; WHEREAS, although the cost of refinancing the Prior Obligations pursuant to the Contract is expected to exceed the cost of refinancing the Prior Obligations pursuant to a bond financing for the same undertaking, the County hereby determines that the cost of refinancing the Prior Obligations pursuant to the Contract and the obligations of the County thereunder are preferable to a general obligation bond financing or revenue bond financing for several reasons, including but not limited to the following: ( 1) the cost of a special election necessary to approve a general obligation bond financing, as required by the laws of the State, would result in the expenditure of significant funds; (2) the time required for a general obligation bond election would cause an unnecessary delay which would thereby decrease the financial benefits of refinancing the Prior Obligations; and (3) insufficient revenues are produced by the facilities financed by the Prior Obligations so as to permit a revenue bond financing; WHEREAS, the County has determined and hereby determines that the estimated cost of refinancing the Prior Obligations pursuant to the Contract reasonably compares with an estimate of similar costs under a bond financing for the same undertaking as a result of the findings delineated in the above preambles; WHEREAS, the County does not anticipate a future property tax increase to pay Installment Payments falling due under the Contract; WHEREAS, the sums to fall due under the Contract will be adequate but not excessive for its proposed purpose; WHEREAS, Parker Poe Adams & Bernstein LLP, as special counsel, will render an opinion to the effect that entering into the Contract and the transactions contemplated thereby are authorized by law; WHEREAS, no deficiency judgment may be rendered against the County in any action for its breach of the Contract, and the taxing power of the County is not and may not be pledged in any way directly or indirectly or contingently to secure any moneys due under the Contract; WHEREAS, the County is not in default under any of its debt service obligations; WHEREAS, the County's budget process and Annual Budget Ordinance are in compliance with the Local Government Budget and Fiscal Control Act, and external auditors have determined that the County has conformed with generally accepted accounting principles as applied to governmental units in preparing its Annual Budget ordinance; WHEREAS, past audit reports of the County indicate that its debt management and contract obligation payment policies have been carried out in strict compliance with the law , and the County has not been censured by the North Carolina Local Government Commission (the "Commission"), external auditors or any other regulatory agencies in connection with such debt management and contract obligation payment policies; WHEREAS, the County must obtain the Commission 's approval to enter into the Contract; PP AB 570 75 46 v l 072020a HCBOC Page 108 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, AS FOLLOWS: Section 1. Authorization to Negotiate the Contract The County Manager, the Finance Officer and their designees, with advice from the County Attorney and Special Counsel, are hereby authorized and directed to negotiate on behalf of the County for the refinancing of the Prior Obligations a Contract in a principal amount not to exceed $90,000,000, to be entered into in accordance with the provisions of Section l 60A-20 of the General Statutes of North Carolina. All actions of the County, the County Manager, the Finance Officer, the Clerk to the Board, the County Attorney and their respective designees, whether previously or hereinafter taken, in effectuating the proposed financing in a manner consistent with this Resolution are hereby approved, ratified and authorized. Section 2. Application to the Commission. The Finance Officer or her designee is hereby directed to file with the Commission an application for its approval of the Contract and all relevant transactions contemplated thereby on a form prescribed by the Commission and to state in such application such facts and to attach thereto such exhibits regarding the County and its financial condition as may be required by the Commission. Section 3. Financing Team . The County Manager and the Finance Officer, with advice from the County Attorney , are hereby authorized and directed to retain the assistance of Parker Poe Adams & Bernstein LLP, as special counsel, and Davenport & Company LLC , as financial advisor. Section 4. are hereby repealed. Section 5 . Repealer. All motions, orders, resolutions and parts thereo f in conflict herewith Effective Date. This Resolution is effective on the date of its adoption. On motion of Commissioner , the foregoing re solution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, AUTHORIZING THE EXECUTION AND DELIVERY OF A COUNTY INSTALLMENT FINANCING OBLIGATION AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS THERETO" was duly adopted by the following vote: AYES : NAYS: PP AB 57075 4 6v I 072020a HCBOC Page 109 STATE OF NORTH CAROLI NA COU NTY OF HARNETT ) ) ) ss: I, MARGARET REGINA WHEELER, Clerk to the Board of Commissioners of the County of Hamett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, AUTHORIZING THE EXECUTION AND DELIVERY OF A COUNTY INSTALLMENT FINANCING OBLIGATION AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS THERETO" adopted by the Board of Commissioners of the County of Hamett, North Carolina, at a meeting held on the 20tl' day of July, 2020. WITNESS my hand and the corporate seal of the County of Hamett, North Carolina, this the _ day of July, 2020 . PP AB 570 75 4 6v3 MARGARET REGINA WHEELER Clerk to the Board County of Hamett, North Carolina 072020a HCBOC Page 110 AGENDA ITEM ID NOTICE OF PUBLIC HEARING The Board of Commissioners (the "Board') of the County of Harnett, North Carolina (the "County") is considering entering into an installment financing contract with the Harnett County Public Facilities Corporation in an amount not to exceed $90,000,000 (the "Contract") to refinance all or a portion of the County's payment obligations under: (a) an Installment Financing Contract dated as of November I , 2010 (the "2010 Co ntract") between the County and Bank of America, N.A., the successor to which is Capital One Public Funding, LLC , the outstanding proceeds of which were used to refinance the construction and equipping of Angier Elementary School; (b) an Installment Financing Contract dated as of November I , 2011 (the "2011 Contract"), between the County and SunTrust Equipment Finance & Leasing Corp., the proceeds of which were used to refinance (i) the construction and equipping of Overhills High School and Lillington-Shawtown Elementary School and (ii) water and sewer system improvements; ( c) an Installment Purchase Contract dated as of April 15 , 2007, as supplemented and amended by Amendment Number One to the Installment Purchase Contract dated as of April 1, 2015 (as supplemented and amended, the "2015 Contract") with Harnett County Public Facilities Corporation, the proceeds of which were used to refinance (i) the construction , furnishing and equipping of Overhills Elementary School, (ii) the construction , furnishing and equipping of a jail and law enforcement facility, (iii) the construction of a gymnasium at Coats Elementary School, and (iv) the construction of a solid waste transfer station; ( d) an Installment Financing Contract dated as of August I, 2015 (the "2015 First Bank Contract ") between the County and First Bank, the proceeds of which were u sed to (i) refinance the acquisition, construction, renovation, equipping and furnishing of the Co unty's Agricultural Center and Animal Control Center, (ii) finance various improvements to the County's Public Works Facility, and (iii) finance the acquisition of land ; (e) an Installment Financing Contract dated as of April 21, 2016 (the "2016 Co ntract " and, together with the 20 IO Contract, 2011 Contract, the 2015 Contract and the 2015 First Bank Contract, the "Prior Contracts"), between the County and Region s Capital Advantage, Inc., the proceeds of which were used to refinance (i) the construction, furnishing and equipping of Boone Trail Elementary School and (ii) the construction, furnishing and equipping of additions to Harnett Central High School , Johnsonville Elementary School and Highland Elementary School; (t) the County's Enterprise Systems Revenue Refunding Bond, Series 2015 (the "Revenue Bond "), issued purs uant to a General Trust Indenture dated as of May 15 , 2007 and Series Indenture, Number 3 dated as of April I , 2015, the proceeds of which were used to refinance various water and sewer system improvements ; (g) the County's Special Obligation Bond, Series 2013 (the "Special Obligation Bond ") issued purs uant to a bond order duly adopted by the Board of the County on December 17, 2012 and a bond re so lution duly adopted by the Board on December 17 , 2012, the proceeds of which were used to (1) acquire, construct and in stall a leachate collection system at the Dunn Erw in Landfill facility and (2) make certain improvements to the facility's convenience center and transfer station; and PPAB 5705703v2 072020a HCBOC Page 111 (h) three revolving loans with the State of North Carolina (together with the Prior Contracts, the Revenue Bond and the Special Obligation Bond, the "Prior Obligations"), the proceeds of which were applied to finance various water and sewer system improvements. As security for the Contract, the County proposes to execute and deliver a deed of trust, security agreement and fixture filing (the "Deed of Trust") related to the County's fee simple interest in one or more of the school facilities described below that were financed or refinanced with the proceeds of the Prior Contracts, together with the improvements thereon (collectively, the "Mortgaged Property"): (a) Overhills High School, located at 2495 Ray Road, Spring Lake , North Carolina; (b) Hamett Central High School, located at 2911 Harnett Central Road, Angier, North Carolina; (c) Overhills Elementary School, located at 2626 Ray Rd , Spring Lake, NC 28390 ;and (d) Angier Elementary School , located at 130 E Mcfver St, Angier, NC 27501. The Contract and the Deed of Trust may both be amended to permit the County to refinance the projects or finance additional projects using the Mortgaged Property as collateral, and the County may or may not grant additional collateral in connection with such amendments. On the County's payment of all in stallme nt payments due under the Contract, the Deed of Trust and any lien created thereunder would terminate and the County's title to the Mortgaged Property would be unencumbered. NOTICE IS HEREBY GWEN, pursuant to Section 160A-20 of the General Statutes of North Carolina, a public hearing will be held by the Harnett County Board of Commissioners on Monday, July 20 , 2020, at 6:00 p.m. in the Commiss ioners' Meeting Room , County Administration Building, 420 McKinney Parkway, Lillington, North Carolina, and via electronic means, concerning the approval of the execution, delivery and performance of the Contract, the Deed of Trust and the Projects to be refinanced thereby. All interested parties are invited to pre sent comments at the public hearing regarding the execution, delivery and performance of the Contract and the Deed of Trust and the projects to be refinanced thereby. The Harnett County Board of Commiss ioners continues to follow the guidance from Governor Cooper regarding public gathering restrictions due to COVID-19 . Any pers on who wishes to be heard concerning the above referenced issue will be g iven the opportunity at the Board of Commissioners July 20 meeting. Additional information will be communicated regarding the procedures for the July 20 public hearing. Citizens interested in providing comments during the public hearing should check the Harnett County webpage (www.harnett.org) or call 910-893-7555 for updates . Publis hed : July I 0 , 2020 PPAB 570 570 3v2 2 Isl Margaret Regina Wheeler Clerk to the Board of Commi ss ioners County of Harnett, North Carolina 072020a HCBOC Page 112 Fiscal Year 2019-2020 HARNETT COUNTY ANNUAL EMPLOYEE TURNOVER REPOR T AGENDA ITEM / 3 {i) r-:~ Harn ett ~(---.,. COUNTY ~ NORTH CAROLINA The following data represents Harnett County's employee turnover for Fiscal Year 2019 (July 1, 2018 through June 30, 2019) and Fiscal Year 2020 (July 1, 2019 through June 30, 2020). Harnett County implemented a compensation study in April 2017, and the Board of Commissioners approved a new annual pay plan effective July 1, 2020. Turnover figures do not include retirees, separation allowance retirees, election employees, or WIA workers on temporary assignment. FISCAL YEAR 2019 FISCAL YEAR 2020 Iii Total County ~ Annual Average Total County ~ Annual Average Employees Unemployment Rate II Employees Unemp loyment Rate 1,075 4. 76°/o 1,072 5.82°/o _I Annual • Annual Employee · _11 Annual • Annual Emp loyee • Employee Turnover I Turnover Rate Employee Turnover I Turnover Rate 174 16.19°/o 121 11.29°/o Ann ua L Em p Loyee Turn over-Socia L Services, Sheriff's Office, Emergency Services The following table displays data that compares the County's overall Annual Emp loyee Turnover to the Annual Employee Turnover for the Department of Social Services, Sheriff's Office and Emergency Services Department for Fiscal Year 2019 and Fiscal Year 2020. The following charts compares the average percentage of employee turnover from Social Services, Emergency Services, and the Sheriff's Office to the average percentage of all other departments' employee turnover . These three departments accounted for 49% of the employee turnover for the entire Harnett County Government workforce during Fiscal Year 2020. 072020a HCBOC Page 113 Monthly Unemployment Rate The following chart displays the data for the monthly unemployment rate in Harnett County from July 1, 2019 -June 30, 2020 . The average unemployment rate for Fiscal Year 2020 is 5.82%. The unemployment rate for June 2020 has not been reported. Monthly Employee Turnover Rate The following chart displays the data for the monthly emp loyee turnover rate in Harnett County between July 1, 2019 and June 30, 2020. The average monthly employee turnover rate is 0.94%. 072020a HCBOC Page 114 J uly 1, 201 9 -J u n e 30, 2020 Front Desk -Check-in Aooo intments Health Cl in ics Adult Women Well ness Clinic Ha rnett Cou nty De partment of Public Health Activ iti es Summary Jul A ug Sep Oct Nov Dec Jan Fe b 929 1123 1168 1308 898 994 1229 1025 2 3 1 1 4 0 0 3 Mar 842 1 Care Coordination for Children {CC4Cl 182 199 203 215 175 207 188 207 199 Chi ld Health -Sick C linic 89 111 156 158 14 2 166 193 151 104 Child Health -Well Clinic 114 260 189 177 101 86 131 113 58 Countv Emolovee Health Clinic 122 125 97 131 122 142 167 174 106 Fam ilv Plan ninQ 129 159 158 172 121 136 171 142 139 Immunizations 171 342 545 1635 285 178 233 185 11 4 Maternitv (Prenatal Clin ic) 202 190 168 195 160 166 203 194 157 O B Care Ma naaement (OBCMl 156 145 137 128 107 105 107 89 125 Postpartum Home Visits 16 10 11 15 11 10 16 16 11 Refer/Reoeat Pao 0 0 0 0 0 0 0 0 0 STD Services 121 118 122 121 109 115 159 109 107 TB Services 68 37 7 12 2 34 61 63 79 Welcome Babv Home Visits 16 11 11 15 11 11 16 16 11 Total Services 1388 1710 1805 2975 1350 1356 1645 1462 121 1 ReDOrtable Disease Cases Tuberculosis 0 0 0 0 0 0 0 0 0 HI V -(Quarterly reoort ) 0 0 1 0 0 0 0 0 0 AIDS - (Quarterl y reoort) 0 0 0 0 0 0 0 0 0 SYPHI LIS -(Qu arterlv reoort\ 0 0 0 0 0 0 0 1 3 OT H ERSTD's 72 40 23 18 17 9 7 12 12 Other (salmonella, campylo bacter, etc) 5 6 5 6 13 4 3 4 1 Total Services n 46 29 24 30 13 10 16 16 --;: OtJINac!:h 189-2M 208< 4M 2Ml 249. 2-38 219, 1811' Laboratorv Clients 750 6 15 516 903 757 749 725 899 558 Laboratory Tests 1270 1296 1403 2057 1349 1241 1644 1557 1069 HIV Tests 140 151 186 162 145 144 186 186 11 5 WIC Active Particioation 2600 2674 2719 2765 2681 2618 2690 2735 2978 Vital Statistics -- Births In County -= r, I, 31 46 31 34 44 46 45 40 39 Birth s Out of Countv 1 ,1 121 167 124 134 113 132 158 134 134 Deaths -60 66 41 49 64 76 76 60 83 Environmental Health Aoolications Received 49 53 73 85 63 48 75 81 103 Perm its Issu ed 79 77 69 70 36 71 63 86 75 Comolet ions Issued 59 53 49 57 47 30 47 36 53 Reoai r Permits Applied 11 10 5 3 3 9 18 14 6 Permits Denied 1 0 0 0 1 1 0 0 1 Food and Lodaina Establishments lnsoected/Reinsoected 84 83 97 103 56 69 83 68 40 Visits /Constr uction/Critical 40 57 55 30 19 2 1 33 42 49 Complaints 6 1 2 3 3 1 4 1 5 Private Water Sunnlies Well Annlicatio n s R eceived 1 3 1 8 2 0 7 3 2 updated 7/06/2020 AGENDA ITEM /3@ Apr May Jun h-oT Al AV G. 676 696 815 1 170 3 975.25 1 0 0 16 1.3333 232 240 217 2464 205.33 75 64 83 1492 124.33 44 56 88 141 7 118.08 57 61 65 1369 11 4 .08 126 150 152 1755 146.25 72 1 02 109 3971 330.92 168 178 206 2187 182.25 107 97 83 1386 115.5 0 0 0 1 16 9.6667 0 0 0 0 0 91 92 104 1368 11 4 4 1 36 62 502 4 1.833 0 0 0 118 9.8333 1014 1076 1169 18161 1513.4 0 0 0 0 0 0 0 0 1 0.0833 0 0 0 0 0 0 0 1 5 0 .4167 8 11 6 235 19 .583 5 1 2 55 4.5833 13 12 9 295 24.583 2411\ ~ El!t: 3545 295.42 467 722 8306 692.17 1048 1765 1277 16976 1414.7 97 141 153 1806 150.5 3126 3183 30769 2797.2 48 29 48 481 40.083 104 137 113 1571 130.92 90 80 73 818 68.167 70 135 136 971 80.917 61 72 11 0 869 72.417 4 1 50 79 601 50.083 17 18 22 136 11 .333 0 0 3 7 0 .5833 49 14 21 767 63.9 17 29 24 31 430 35.833 3 4 4 37 3.0833 1 5 6 39 3.25 072020a HCBOC Page 115 AGENDA ITEM }3 (J) North Carolina Total Retirement Plans ~~{i'~~ D ALE R FOLW ELL CPA 6/11/2020 94301-HARNETT COUNTY ATTN: CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRATOR PO BOX 778 LILLINGTON, NC 27546 Dear 94301-HARNETT COUNTY: During the 2014 General Assembly session, contribution-based benefit cap legislation was enacted effective January 1, 2015. This legislation was created to control the practice of "pension spiking," in which a member's compensation substantially increases, resulting in a monthly retirement benefit that is significantly greater than the member and employer contributions would fund. The Contribution-Based Benefit Cap (CBBC) approach was created to protect each system for current and future retirees and to prevent all employers in the Retirement Systems from absorbing the additional liabilities caused by compensation decisions made by other employers. This legislation applies to members who retire on and after January 1, 2015, with an average final compensation of $100,000 or higher (adjusted annually for inflation), and will directly impact only a small number of those individuals. It requires the member's last employer to pay the additional contribution required to fund the member's benefit in excess of the cap. [G.S. 135 -5(a3); 135-4(jj); 128-27(a3); and 128-26(y)] In order to assist employing agencies with planning and budgeting to comply with the CBBC provisions, we are r e quire d to r eport monthly to e ach employer a list of those members for whom the employer made a contribution to the Retirement System in the preceding month that are most likely to require an additional employer contribution should they elect to retire in the following 12 months . This letter and the attached report serve as our required monthly notification to your agency under this provision. [G.S. 135-8(f)(2)(f) and G.S.128-30(g)(2)(b)] The chief financial office r of your agency i s required to provide a copy of the attached report to the chief executive of your agency, as well as to the governing body, including any board which exercises financial oversight. Additionally, the chief financial office r of a public school syste m is required to provide a copy of the report to the local board of education and notify the board of county commissioners of the county in which the local adminis trative unit i s located that the report was receive d and how many employees w ere lis ted in the r e port. [G.S. 115C-436(c); 135- 8(j); and 128-30(j)] For the purpose of d e termining the employees of your agency that are likely to require an additional employer contribution should they elect to retire in the following 12 months , the Retirement System modified the criteria used in the CBBC calculation. This allows for a broad lis t of potential e mploye es, including those whose compensation average may appro ach the threshold and a ttempts to provide your a gency with prior notification of a potential cost. The attached report 3200 ATLANTIC AVE NUE, RA LEIGH, NORTH CAROLI NA 27604 Telephone (877) 627 -3287 toll-free Fax (919) 855 -5800 www.myncretirement.com 072020a HCBOC Page 116 ~, ~ North Carolina Total Retirement Plans North Carolina Department of State Treasurer Retirement Systems Division 3200 Atlantic Ave, Raleigh, NC 27604 1-877-NCSECURE (1-877-627-3287) toll-free• Fax (919) 855-5800 www.myncretirement.com ~%~eh STIJ'E T!UASUIUR.Of NOIIJH CAWLINA DALE R. FOLWELL, CPA CONTRIBUTION-BASED BENEFIT CAP REPORT Members Hired Before Jan 1, 2015 Agency 94301-HARNETT COUNTY • PLEASE FORWARD TO YOUR CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRATOR ORBIT -PensionSpikingReportbyAgency Version# 1 Member ID 1151077 1162854 551439 1207504 1238173 1290386 Name _, __ ._____.._ .... ____________ .._,_ -STEWART, PAULA K WARD, STEVEN C POLINSKI, PAUL D HONEYCUTI, KIMBERLY A BLEVINS, BARRY A COATS, WAYNE A e Page 1 of 1 072020a HCBOC Page 117 AGENDA ITEM 13@ COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE II ORDAINED by the Governing Boord of the County of Harnett, North Carolina, Iha! the following amendment be made lo 1he annual budgel ordinance far lhe fisca l year ending June 30, 2020. Secllon 1. To amend the Veterans Treatment Court Fund , lee County, the appropriations ore lo be changed as lollows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE VTCLC OPERT TREAIMENT PATHOFHOPE PATH OF HOPE VTCLC OPERT TREATMENT RAINTREE RAINTREE VTCLC OPERT TREATMENT CARENET C A RENET VTCLC OPERT TREATMENT SPRINGLAKE SPRINGLAKE VTCLC OPERT TREATMENT PRI PRI VTCLC OPERT TREATMENT TBD TO BE DETERMINED TREATMENT PROVIDERS REVENUE ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE EXPLANATION: lo move tunds lo cover Treatment Provider Invoices lor Veterans Treotmenl Court. Dept Head (dot e) Adopted this ___ day of --------. 20 Margaret Regino Wheeler. Clerk l o the Board Howard Penny, Chairman Board of Commissioners 17i AMOUNl INCREASE DECREASE $7,000 $3.800 $1,145 $3,000 $4.300 12,355 AMOUNT INCREASE DECREASE 072020a HCBOC Page 118 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by l he Governing Boord of the County of Horneff. North Corolino . thal the following omendment be mode to lhe annual budget ord inonce tor the tiscol yeor end ing June 30, 2020. Section 1. To amend the Board of Education Capital Fund . Erwin Elementry School Project (EES19). the appropriations are to be chanced as tallows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 47059 13 553000 EES 19 PFRSV UTILITIES TEMPLE 4 7059 13 553000 EESl9 CNSTR DEMOLITION MEA REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: MOVE FUNDS TO COVER TEMPLE CHANGE ORDER #004. APPROVA~ Dept Hea d (dote) Adopted this ___ day of --------, 20 __ . Margaret Regino Wheeler. Clerk to the Boord AMOUNT DESC RIPTION OF CODE INCREASE DECREASE UTILITIES RELOCATION $1.298 MARTIN EDWARDS & ASSOC $1.298 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE p~Jtc,.....)~ County Manager (dote)1 "° ,... 2.S .,. .).o e Boord , ond to the Budget Officer o nd the Finance Howard Pe nny. Chairman Boo rd of Commissioners 29i 072020a HCBOC Page 119 COUNTY OF HARNETT BUDG ET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance fo r the fiscal year ending June 30, 202.t - Section 1. To amend the Administration Departme nt budget, the appropriations a r e to be c hanged as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESC RIPTION OF COD E INCREASE D EC REASE 1104 750 544000 CONTRACTED SERVICES $2,000 1109910 599000 CONTINGENCY $2,000 REVENU E A MOUNT ORG OBJECT PROJECT TASK SU B-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: US DA Wildlife Services Beaver Management Program increase by $2,000 this fiscal year. A PPROVALS : Pu. ... I ,\. "' IL ~ .... ) (,J- Dept Head (date) -, ,.>\-~o Sec ti on 2. Copies of this budget amendment shall be furnished to the Cler for their direction. Adopted this ___ day of ________ , 20 . Margaret Regina Wheeler, Clerk to the Board """"' Howard Penny , Jr ., Chairman Board of Commissioners o .. , Jwlyt.l020 072020a HCBOC Page 120 COUNTY OF HARNETT BUDGET ORDI NANCE AMENDMENT BE IT ORDAINED by the Governing Board of the Coun ty of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year endi ng June 30, 2020. Section I. To amend the GIS Department budget, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SU B-TASK JOB 2128501 532010 2128501 544050 REVENUE ORG OBJECT PROJECT TASK SUB -TASK JOB EXPLAN ATION : F unding needed to finis h contract 20200273 fiscal year. APPROVALS: Dept Head (date) Adopt ed t his ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board lholl AMOUNT DESCRIPTION OF CODE INCREASE DECREASE TELEPHONE SERVICE $6,100 SOFTWARE MAINT & $6 100 AMOUNT DESCRIPTION OF CODE INCREASE D ECREASE ~W)..e • .>cw:: County Manager (date) o the Budget Officer and the Finance Officer for Howard Penny, Jr., Chainnan Board of Commission ers Dale· (c..-l;} ,~ 072020a HCBOC Page 121 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, tha t the foll owing amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the EM Department budget, the appropriations an to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK ; SUB-TASK JOB , ,, ·.-'·,...:--+. ., .. ri<. .-_,. ~ ,, ,•'l'I, . '(if~· ~-' , ••. ~·:,.o.-., ./ ~--,;:;,..., <"-~ ~--· ,..._ 2148403 543040 2148403 526010 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION : To complete fiscal year lease computer obligation APPROVALS : Adopted this ___ day of ________ , 20 . Margaret Regina Wheeler, Clerk to the Board ""'" AMOUNT DESCRIPTION OF CODE INCREASE DECREASE ·., ,...__,._,. "' -~. ,t ~,.,,. ~~, ... ~ • .... -~ ..... · .·-_.f . ·""'~·-"~ ,,,.~.,,. -~ ..... ,. ¥,,.~·u.,~ RENT AL -COMPUTERS $95 OFFICE SUPPLIES $95 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE ~k-tk:, k.t: County Manager ~te) ?-n (.;.-, t ).. -.le e Bu~fficer and the Finance Officer for Howard Penny, Jr., Chairman Board of Commissioners Oat.- 072020a HCBOC Page 122 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020 . Section I. To amend the Solid Waste Department budget, t he appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 6607 410 544010 6607410 535020 6607410 52404 0 66074 10 544000 66074 10 545010 6607410 531010 660 74 10 526010 6607410 504010 6607410 531050 6607410 525090 6607410 519090 6607410 523050 6607410 534010 660 7410 535030 660 74 10 531030 6607410 535010 6607410 544080 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: To adj ust funds to appro priate acco un ts. APPROVALS: Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board kjmutb AMOUNT DESCRIPTION OF CODE INCREASE DECREASE BANKING CHARGES $53 R & M -EOUIPMENT $4 000 M & R SUPPLIES-LANDFILL $6,000 CONTRACTED SERVICES $20,000 INS -PROPERTY & LIAB $35,875 TRAINING-MILEAGE $2,000 OFFlCE SUPPLIES $2 ,405 EXPENSE ALLOWANCE $2 ,500 TRAINING-REGISTRATION $4 ,07 6 VEHICLE SUPPLIES -OTHER $4,500 OTHER $4,844 PLANTS, SEEDS, & FER $5,000 PRINTING $5 ,000 R & M -VEHICLES $6,000 TRAINING -LODGING $6,353 R & M -BUILDIN GS $10 300 RECYCL ING & WASTE (SOLID $12,950 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE L --,S,\k~ County Manager (date) Co-\)..-d-<, the Budget Officer and the Finance Officer for Howard Penny, Jr., Chairman Board of Commissioners 072020a HCBOC Page 123 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the Counly of Harnett. North Carolina. !hot the following amendment be mode l o lhe annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Veterans Treatment Court Fund. lee County, the appropriations ore to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2504185 526010 YTCLC OPERT OTHERCOST CHANGECO CHANGE COMPANIES $1.800 2504185 531030 YTCLC OPERT TRAVEL TRAINLODG LODGING $1.800 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to cover Change Companies Invoices for Veterans Treatment Court. APPROVALS : Adopted thi s ___ day of--------. 20 __ . Margarel Regina Wheeler. Clerk l o the Board County Manager {date) ~ _ ).yl..o Board. and l o the Budget Officer and the Finance Howard Penny. Chairman Board of Commissioners 85Si 072020a HCBOC Page 124 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of lhe County of Harnett. North C aroline. that the following amendment be mode to the annua l b udget ordinance for the f~ccl year ending June 30, 2020. Section 1. To amend the General Fund , Cooperative Ext . the appropriations ore to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104995 506040 A PP20 PERSN BNFIT UFEINS Li fe Insurance $1 4 1104995 506010 APP 20 PERSN BNFIT GROUPINS M edical Insurance $14 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE Explanation : To budget funds for Life Insurance Account line. ~~~ \ WJi~~~ ~,~..)w}---~ e! Q{\ . ').() County Manager~ (,o .--.l.5-..lo Sec tion . Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of --------. 20 __ . Margaret Regina Wheeler. Clerk to the Board Howard Penny. Chairman Board of Commissioners 072020a HCBOC Page 125 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT SE IT ORDAINED by lhe Governing Boord of the County o l Hornell. North Carolina. lhat lhe following amendment be made to the annual budge! ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Cooperative Ext. the appropriations are lo be changed as follows : EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 110 4990 525010 110 4990 539050 110 4990 528010 REVENUE ORG OBJECT PROJECT TASK SUB-TASK Explanallon: To budget funds tar Vehicle Supplies and Fuel use. n 2. Copies of this budget amendment shall be furni she Officer for their direction . JOB JOB Adopted this ___ day of--------, 20 __ . Margaret Regino Wheeler, Clerk lo the Boord AMOUNT DESCRIPTION OF CODE I INCREASE DECREASE Vehicle Sunnies -Fuel $459 Permits/Taxes/Fees $40 Athletic & Prooram suoolies $499 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE ~~ County Manager (dote) (o..-2 ~) 0 . and to the Budget Officer and the Finance Howard Penny. Chairman Boord o f Commissioners 072020a HCBOC Page 126 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the fallowing amendment be made to the annual budget ordinance for the fiscal year ending June 30. 2020. Section 1. To amend the General fund. Cooperative Ext. the appropriations ore to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104995 507010 CCR&R 110 4995 526010 CCR &R REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB Explanation : To budget funds for Unemployment Insurance. Copies of this budget amendment shall be fu rn ished to r the ir direction. Adopted this ___ doy of -------. 20 _. Margaret Regina Wheele r. Clerk to the Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Unemo lovment Insurance $7 Office sunnlies t 7 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Howard Penny. Chairman Boord of Commissio ners 072020a HCBOC Page 127 COUNTY OF HARNETT BUDGET ORD INANCE AMENDMENT BE IT ORDAINED by the Governing Boord or the County or Hornell, North Carolina. lhal the following amendment be made to the annua l b udget ordinance tor the fisc a l year ending June 30 . 2020. Section 1. To amend the General Fund, Cooperative Ext. the appropriations are to be changed as follows : EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104995 531020 TNCRT 1104995 531 0 10 TNCRT REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB Explanation : To budget funds for Training-lodging account line. Adopted this ___ day of --------. 20 __ . Margaret Regino Wheeler. Clerk lo lhe Boord I AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Traininn -Lodninn $730 Troininn -Mileone t 730 AMOUNT DESCRIPTION Of CODE INCREASE DECREASE County Manager (dotej \ ~ \..!)"~.,..Jo • and to l he Budget Offic er and the Finance Howard Penny. Chairman Boord of C ommissioners 072020a HCBOC Page 128 COUNTY OF HARNETT Rll DGU ORDINAN('E Al\n:'lJ>MEr-'T BE IT O RIM l ~Ef) by the C'rtweming Board of the Count) of I larnett. North CMolina. that the follm \ in!? amendment be made to the annual b11d!!CT ordinance for the fisca l Year end in!! . 11111, Ju 21211 s~<'tion 1. To ,tmend th e\) orkfort·c DtYelopmeut Dcpartm~'fll budgl'I, the appropriat ions are to be <'~ed as follol\-s: EXPE:"il)JTlJRt: .\\-IOU:XT ORG OBJ1<:c:r l'ROJE<.1· T.-\SK SUB-TASh: .JOU l)ES( 'RI P'J'IUI\ OJ-' COD" INCREASE Vl:X.:RE.-\SE 2404970 624021 IICOLW \\'lOA -!TA ·1 RAI'.\' l'.'\G $900 2404970 624009 IIC!)L\\' \\'IOA -\'()L l'l IER $900 REVF.NFE AMOl•I\T one; OJUECT l'RO.JE('l' T.\Sh: SUl-T ,\SK ,IOB l)E!-< 'Rll'TIO:'\ OF< 'ODE INC :REASE Dl!:CRE.\SE t:.Xi'L . .\.'\ATIO.'\: 'IO )10\ ~ l'F NDS TO A(.:CUM!\10U ATJ~ l'l<O(;JU\I :"iEF.DS. APPRO\'A l $: ~ J\, iUh ,-n·J.:o ~,)±-c ,,...)(,..¥'" &;;dt:/bL1,,) . l'in3!l~<! O lli • (to. 23 ~V .... ~'-._J Count ~ ~"'Cc~-t s , )-c Section 2. C o p ic~ of this hudg~I am.~1dm~nl shall t,~ Jumished lo 1h..-C kri. Ill lh c llnarJ. and to tlic-Budgd U ic-,·r and 1h..-Fin,m c·.: < )lli c.:r for their directi on. d ..• d .\laq;:m-t R~ina \\l1eder. C l.:rl.. I<' the Hoard ~' H,l w<l rd l'=y. Jr., Chaimian Ho~rd of Comm i--<.-<ion«rs "'" 072020a HCBOC Page 129 COU NT Y OF HARNETT BUDGET ORD INANCE AME NDME NT BE IT ORDAINED by tne Governing Boa rd of th e County of Ho rn ell. North Carolina , that the following amendment be mode lo the a nnual budget ordi nance for the fiscal year end ing June 30 , 2020. Sect ion 1. To ame nd the Gene ral fund, Sheriff , the appropriations are to be c hange d a s follow s: EXPENDITURE AMOUNT ORG OB JECT PROJEC T TASK SUB -TAS K JOB DESCRIPTI O N O F CODE INCREASE DECREASE 1 10431 0 548000 Dues & Su bscri p tions $200 11 043 10 587000 Non-C op Asset Furniture $700 1104310 54 4050 So f tware M a i nt & Su o oort $5,000 1104310 521030 Uni form s $2.000 1104310 531030 Trai n ina -Lodaina $9,000 11043 10 5260 10 Vehicle suoo lies -oth e r $7,500 1 104 310 525090 Offic e Su o olies $7,027 1104310 523030 Public Sa fe tv Suooli es $30,3 94 1104310 5 43020 Ren t o l-Postoae Machine $633 REVENUE AMOUNT ORG OBJECT PROJECT TA SK SUB -TAS K JOB DESCRIPTION OF CODE INCREASE DECREASE EX PLANATION : To correct expenditure lines for the 2019-2020 budget y e ar. APPROVALS: PG->,..., "-Sk..vJ ~ Cou nty M anager (date)-, 1 I -\.p ··-;J..o Se c tion 2. Cop ies o f t his budget a mendmen t sh all be u rni shed to the Cleric to t he Bo a rd, a nd to the Bu dget O ffi c er and the Fina nce O fficer for their d i rection. A dopted this . __ day of Margaret Regina Wheeler. C lerk t o the Boord . . . _ -----, 20 _ Howard Pe n ny, Chairma n Boord o f Commissi o n e rs \ \ tflb\ 072020a HCBOC Page 130 COUNTY OF HARNETT JU-DGf:T OROll\'.\1\CF AMf.NDI\IEN'f St: IT ORDAi 'ED by th e Go,cm111g Board o l the C ounty of Hamell Nonh Camli11a. that the foll owing amcn<lmt:nl be made 10 the annua l budgt:I ordmance for the fiscal year cndmg .,u, ,11 ~it.·,, s«tion 1. To aml'nd the\\ orkfone l>e, l'lopmenl D1·pur1nwn1 budg~t. the appropriallon~ art· to be thanged a.~ follol\,: E.."XPEi\ Offl RE :\M0\':0,1 OR<; OBJECT r1m.1t::cT f ASl\ S l'U-'I ASh. .JOB 1)1-~<;CRIPTIO!\ 011 (.;Ol)E I 1'CllliASt: 01':CREASE 2404972 531030 SM )JS TR,\INl:--G · LODGISU $50 2.;0,1972 531050 S~l\'l:S, ·1 R.VNl:',;G • REOlSTR \110:-: ~50 '2404972 5'.\10~0 S~IYOT TR ,\l;\;IS(;. 1.0IXilS<i ~150 2404972 5310,0 S!\IYOT -llt\l~l'\'(i. REGIS I K \ nn:-. S150 - REVEl'fff/, AMO FNT one; 00.JEC T PROJF(T 'f.\SK S\ U l'.\SK JOU DF,SCRIPTIO"\ OF CODE 1.'<'IUcASE OECIU:ASE EXJ>LA '\A n o:,;: TO !\10\'I<: J,1.,:0,J)S T O ,\('C0:\11\IODATE PROGR.-\1\1 I\ 1m1>s . . \l'PRO\ .A LS. lha}JohQ&£Ld1 6/iC(l.g ,O ____ ~~I, Dept flt,ad (date) ,n..,,.:~ {IJc~ ~~.~ S,,1100 2 Cop,,·, ol ti"' l>ud !\cl il t11~r•hncrlt ,!1.111 l,-, fun11,l1cd t., Iha l'k1l.1,, t h~ for thdr direcli,m. !\largard R~gina Wh,-elcr. Cieri-lu th~ Ll<>,lfJ Co umy ~lanagc-r (Jal~) •d f )fli,cr .u,J lh, Fi11a11,..: (Jlli,..:1 110\-.rd Pe1n1~. Jr .. Chainnan IJvJJ·J o f C uin111i,Mo11cn. <o -~.S /~ .... 072020a HCBOC Page 131 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To amend the Budget in the HRW fund, all departments, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 6107111 519090 6107111 552000 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: TO CORRECT MAY CREDIT CARD INSUFFICIENT FUNDS . Section 2. Copies of thi s budget amendment sha ll be fu rn ished to the Clerk to t the Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. AMOUNT DESCRIPTION OF CODE INCREASE DECREASE OTHER $1 ,200 Cooitol Outlov-lmorovements $1,200 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE ~Sk-M:: County Manager (dote) (er J 5 ..-,l.c e Boord, and to t he Budget Officer and 072020a HCBOC Page 132 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Boord of Education Capitol Fund , Erwin Elementary School Project (EESl 9), the appropriations are to be changed as follows:) EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 4705913 575001 EES 19 ADMIN BANKFEES S&PGLOBAL S & P Global \23.512 4705913 575001 EES19 ADMIN BANKFEES DAVENPORT Davenport $62.665 4705913 575001 EES19 ADMIN BANKFEES PARKERPOE Parker Poe $52.500 4705913 575001 EES19 ADMIN BANKFEES LGC LGC \10.000 4705913 575001 EES19 ADMIN BANKFEES MOODYS Moodv's $30.500 4705913 599000 EES19 OPERT CONTINGENC CONTINGENC Contennencv $179.177 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE " EXPLANATION : To move funds to cover closing cost associated with Erwin Elementary School project. Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler, C lerk lo the Board p<,...,._,t__, k---~+-e,._ }"'+= County Manager (dale; (, r .)..$ ,.l.,o card. and to the Budget Officer and the Finance Howard Penny Jr. Chairman Board of Commissioners 1276i 072020a HCBOC Page 133 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDA INED by the Governing Boord ot the County of Horneff. North Carolina. that the following amendment be mode to fhe annua l budget ordinance f or the fiscal year ending Ju ne 30. 2020. Section 1. To amend the General Fund. Porks and Recreation Dept. the appropriations ore to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 11061 10 52801 0 ATHLETIC & PROGRAM SUPPLIES $125 1106110 539050 PERMITS . TAXES AND FEES $1 25 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move funds Into new objec t code for Title and Tog fees on landscape Trailer APPROVALS: L-e. t ·Z'l-l-0 Depf Heod (dote) Section 2. Copies of this budget amendment sholl b e furnish ed Officer for th eir direction. Adopted this ___ day of _______ . 20 _. Morgoret Regino Wheeler. Clerk to the Boord ~K-Sk _)c..,1:- County Monoger (dote) (.,...-J ,5 .-.lo Boord. ond to the Bu dget Offi c er ond the Finon ce Howord Penny. Choirmon Boord of Commissioners J ?Jo7, 072020a HCBOC Page 134 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the General Fund, Facilities Maintenance Department. The appropriations are to be changes as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1109910 599000 1 104230 583000 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: To move funds for equipment needed for various departments. APPROVALS : Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board jbolley AMOUNT DESCRIPTION OF CODE INCREASE DECREASE CONTINGENCY $50 000 NON-CAP ASSET -LARGE $50,000 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE ~ '-l s.J, ,}k., • X, .}- County Manager (date) to th e Budget Officer and the Finance Officer for Howard L. Penny, Jr., C hairman Board of Commissioners Cc ,., J.S J .lo 072020a HCBOC Page 135 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the E911 Department budget, the appropriations are to be changed as foUows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 2128501 544050 2128501 532010 REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION: Needed to cover the balance of FY 2019/2020 APPROVALS: // ~)g4,)7.P ..,. Dept Head (date) Section 2. Copies of this budget amendment shaU be furnished to the C le their direction. JOB JOB Adopted thi s ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board tbolt AMOUNT DESCRIPTION OF CODE INCREASE DECREASE SOFTWARE MAINT & $12,885 TELEPHONE SERVICE $12 885 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Howard Penny, Jr., Chairman Board of Commissioners D ale; Ju,s,26,2020 072020a HCBOC Page 136 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT 8E IT ORDAINED by the Governing Board o f the County of Hornell. North Carolina. that the following amendment be mode lo the annual budget ordinance for the fis cal year ending June 30. 2020. Section 1. To amend the Veterans Treatment Court Fund . the appropriations are lo be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2504185 539090 V TCHC OPERT EQUIP TRAC TRAC MONTI OR $300 2504185 544 000 V TCHC PERSN SLARY GWINDERWEE G . WINDERWEEDLE SALARY $300 2504 185 539090 VTCLC OPERT OTHERCOST NCAOC PHON PHONE COST $285 2504185 539090 VTCLC OPERT OTHERCOST NCAOC DATA DATA COST $208 2504185 539090 VTCLC OPERT OTHERCOST NCAOC COMP COMPUTER COST $813 2504185 531030 VTC LC OPERT TRAVEL TRAINLODG TRAINING LODGING $1 ,306 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to cover NCAOC invoice for June and to cover Troe Solutions Invoices for the remainder of fiscal year. APPR ~ . o~ P0.v< ~ b 1t-ed )G,....\--- Dept Head {date) · once 0111 r {date(o . · • '.4)')_ O County Manager (da~-<..o .~ ~ Section 2 . Copies of this budget ame ndment shall be furnished to the Clerk to the oard. and to the Budget Officer and the Finance Officer for their d irection. Adopted this ___ day of _______ . 20 _. Margaret Regina Wheeler. Clerk to the Board Howard Penny Jr. Chairman Board of Commissioners 1433i 072020a HCBOC Page 137 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County o f Harnet t. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Emergency Telephone Fund. the appropriations ore to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2128501 544000 Contracted Servi c e s $219.500 2128501 544050 Software Moint & Support $219.500 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE EX PLANATION: To move funds budgted for the reimbursement of the General Fund for odminlstrotive and contracte d services to the correct account lo facilitate frocking. APPROVALS : ~ lt:\/, .J.. '-k H:e,. ,,,, H ....t DECREASE Dept Head (dote ) Finonc Otfi0 (~ 4)')() County Manager (dote-L/-<.., _ Section 2. Copies o f lhis budget amendment shall be furnished to the Clerk to l he Boord. a nd l o the Budget Officer and the Finance .le, O fficer for their direction . Adopted this ___ day of --------. 20 __ . Margaret Regino Wheeler. Clerk lo the Boord Howard Pen ny Jr. Chairman Boord of Commissioners 1504i 072020a HCBOC Page 138 COUNTY O F HA RN ETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the Couniy of Harnelt. Norih Carolina. that i h e following amendment be mode to ihe annual budget ordinance for the fiscal year ending June 30, 2020. Sectio n 1. To amend the General Fund , She riff , the appropriations ore to be changed os follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUS-TASK J08 DESCR IPTION OF CODE INCREASE DECREASE 1104310 526010 Office Supplies $100 1104310 544010 Ba n ki ng Choroes $100 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUS-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLA NATI ON : To Increase expenditure lines for the 2019-2020 budget year. APPROVA LS : .. \, 1 \ . <. I \\r;·. -~L , · d ; .,. Dep t Head (date) Section 2. Copies of thi s budget amendm ent sha ll be furn i sh and the Finance Officer for their direction. PG...-t t..{<-k±::<: • t? ~ County Man ager (dat e) ,-<.c .-d-c, d to the Clerk to the Boord, and to the Budget O f ficer Adopted this ··-_ day of _ .. , 20 M a rgaret Regina Wheeler, Clerk to t he Bo ard Howard Penny. Chai rm a n Boord of Commissioners 072020a HCBOC Page 139