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Home My WebLink About061520a revisedHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting June 15 , 2020 6:00 pm T hi s m eeti n g will not be open to members of the public to attend in person however li stening opti o ns are provide on Page 4 . 1. Call to order -Chairman Howard Penny 2 . Pledge of Allegiance and Invocation -Vice Chairman Joe Miller 3 . Consider additions and deletions to the published agenda 4 . Consent Agenda A . Minutes B. Budget Amendments C. Tax rebates, refunds and releases D . Hamett Regional Water requests adoption of Hamett Regional Water 's FY 21 Capital Improvement Plan. E. Hamett Regional Water requests adoption of Hamett Regional Water's FY 21 Water and Sewer Ordinance. F . Hamett Regional Water requests approval of Resolution Adopting the 2019 Local Water Supply Plan (LWSP) for Hamett Regional Water System. G . Hamett Regional Water requests approval of the write-offs for the fourth quarter of 2019 totaling $28,209.34. H. Hamett County Emergency Services requests approval of the fireworks application from East Coast Pyrotechnics for the Anderson Creek Club July 4th celebration. I. Hamett County Emergency Services requests approval of the fireworks application from East Coas t Pyrotechnics for the Carolina Lakes July 4th celebration. J. Hamett County Facilities Maintenance requests approval of award of bid and contract to Martin Edwards & Associates Inc. of Linden, NC in the amount of$138,050 for the demolition of the old cafeteria, storage building and removal of fuel tanks at the old Benhaven School. K. Hamett County Health Director requests approval of the revised Clinical Patient Fees, Eligibility and Bad Debt Write Off Policy. L. Hamett County Tax Department requests approval of a Service Contract with Vincent Valuations in the amount of $126,450 to appraise Tax Year 2021 new construction to include field data collection and data entry into the CAMA system. Land pricing for all splits and combinations i s also included. Page 1 061520a HCBOC Page 1 M. Hamett County JCPC requests approval of the NC Department of Public Safety Program Agreements JCPC Annual 2020-2021 funding for the following: Hamett County Restitution Program 4-H Teen Court and At-Risk Youth Development Re-Entry Healthy Choices School Kid in Power (SKIP) Academic Career Readiness -Dunn PAL Extended Leaming Lifeguard Instruction and Development Services (LIDS) Take Two Academy JCPC Administration N. Administration requests award of bid to the NCACC Risk Management Liability and Property Pool as the County's property & liability insurance broker for an initial one- year term. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. 6. Appointments 7. Resolution by the Hamett County Board of Commissioners to Preserve and Defend the Right to Peacefully Assemble and to Condemn Acts of Violence and Looting 8. Public Hearing On Proposed Resolution Of The Hamett County Board Of Commissioners To Relocate Boundary Lines Between Adjoining Fire Protection Service Districts Immediately following the public hearing, staff requests approval of the Resolution of the Hamett County Board of Commissioners to Relocate Boundary Lines between Adjoining Fire Protection Service Districts 9. Hamett County Finance Officer requests approval of the Erwin Elementary School Amended Capital Project Ordinance. 10. Resolution of the Board of Commissioners of the County of Hamett North Carolina Providing for the Issuance of General Obligation School Bonds, Series 2020. 11. Consider approval of Harnett County's FY2020-2021 Budget Ordinance and Budget 12. Administration requests approval of the following changes to the Hamett County Personnel Ordinance: • ARTICLE III. THE PAY PLAN Updating the Performance Pay Plan including adding eligible part-time employees into the Performance Pay Plan, moving the effective date of earned performance increases to the start of the pay period immediately following an employee's anniversary date, updating eligibility requirements , and allowing the County Manager to address situations where employees who were left in the 3/5 Pay Plan after July 1, 2017, would have benefited more from inclusion in the Performance Pay Plan. Page 2 061520a HCBOC Page 2 • ARTICLE IV. Sect ion 8 . Probationary Period of Emp loyment Updating to allow promoted employees to use leave during their prob ationary period. • ARTICLE V. Section 12. Perfonnance Evaluations Updating to make clear guidel ines and expectations for the timel y completion of evaluations and submittal of any resu lti ng Personnel Actions. • ARTICLE V I. Section 3. Vacation Leave Updating to allow promoted empl oyees to u se leave duri ng the ir probationary period. 13. COVID-1 9 Update 14. County Manager's Report -Paul a Stewart, County Manager 15 . New Business 16 . C losed Session 17. Adjourn Publi c Heal th Activi ties Su mmary -May 2020 Interdepartmental budget amendments Possible Add-on: Hamett County Health Department, Department on Aging, requests approval to acce t funding from Mid-Carolina Area Agency on Aging in the amount of $85,699 for the provisions of Home Delivered Meals and Congregate Nutrition Program Services funded by the Fa milie s First Coronavirus Res onse Act (FFCRA). Page 3 061520a HCBOC Page 3 CONDUCT OF THE JUNE 15TH MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS Balancing the need to continue to conduct the business of the County and the need to comply with the Governor's Executive Order and prudent recommendations from the CDC and the NCDHHS, the Hamett County Board of Commissioners wi ll convene their June 15, 2020 regular meetings under certain conditions: 1. A quorum of the Hamett County Board of Commissioners and staff will be stationed in the meeting chambers to maintain the recommended social distancing of 6 feet. Some commissioners may also call into the meeting. 2. Only County government staff necessary to conduct the meeting or to speak on scheduled agenda items will be in attendance. 3 . The June 15th meeting will not be open to members of the public to attend in person as we are observing the current provisions of any Executive Orders related to mass gatherings and public health guidance regarding social d istancing. The public will have the opportunity to listen to the meeting live online or by calling into the meetings . 4. A publ ic hearing on the Pro posed Resolution to Relocate Boundary Lines between Adjoining Fire Protection Service Districts will be held during the Board's regular June 15 1h meeting. Citizens may submit their comments in writing to gwheeler@hamett.org no later than 4 :00 pm on Monday, June 15th and comments will be read aloud during the meeting. If you prefer to call in and provide your comments verbally you may do so by dialing (910)814-6959 at 6:00 pm on June 15th. 5. The meeting will be streamed live on Hamett County Government 's YouTube Channel at: https://www.youtube.com/channel/UCU7mTF6HTD65x 98EhAMeMg/featured 6 . If you wish to call in and listen to the meeting you may dial (910)814-6959 . Please remember to mute your phone whi l e li stening so as not to disrupt o thers listening. 7 . General Statute dictates that the Board provide public comment once a month. There will be a public comment period available on June 15 , 2020. Citizens may submit their comments in writing to gwheeler@ hamett.org no later than 4:00 pm on Monday, June 15 th and comments will be read aloud during the meeting as time allows. If you prefer to call in and pro v ide your comments verbally you may do so by dialing (910)814-6959 at 6:00 pm on June 15th. 8 . The meeting will be recorded and posted on the webs ite following the meeting as usual. You may also follow along on Twitter @ HamettCounty to get live updates during the meeting. The Board appreciates the public 's patience and understanding as they seek to ensure the continuity of county operations while demonstrating compliance with State law and prudent public health practices in these difficult times. Page4 061520a HCBOC Page 4 AGENDAITEM 1./-A HARNETT COUNTY BOARD OF COMMISSIONERS Work Session Minutes June 9, 2020 The Harnett County Board of Commissioners met in work session on Tuesday , June 9, 2020, in the Commissioners Meeting Room , County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance and stationed in the meeting chambers to maintain the recommended social distancing of 6 feet as the Board demonstrated compliance with State law. Members present: Staff present: Howard Penny, Chairman Joe Miller, Vice Chairman Mark B. Johnson, Commissioner Barbara McKoy, Commissioner Gordon Springle, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Penny called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. The following agenda was before the Board: ~ Call to order, Pledge of Allegiance and Invocation ~ General Budget Discussion: Sheriff's Office positions Salary and Grade Table changes ~ Discuss revised project ordinance and GMP for the Erwin Elementary School Project ~ Present proposed changes to the Personnel Ordinance ~ Property & Liability Insurance Bid Discussion ~ County Manager's Report: June 15, 2020 Regular Meeting Agenda Review and meeting logistics Review applications to serve on Boards and Committees Invitations and upcoming meetings ~ Closed session ~ Adjourn June 9, 2020 Work Session Minutes Harnett County Board of Commissioners Page 1 of 4 061520a HCBOC Page 5 During general budget discussions Mrs. Stewart asked conunissioners to leave the budget as is and revisit funding the vacant positions in the Sheriffs Office after July 1st. Mrs. Stewart said the cost to fund these positions; which includes two deputy sheriffs, two detention officers and one administrative position, totals $262,324. Sheriff Wayne Coats responded that he is using the SRO positions to patrol neighborhoods until school starts back. He said that we've been blessed here in Hamett County so far but with the civil unrest like we have today we need to do whatever can be done as quickly as possible. Conunissioners assured Sheriff Coats that they were not saying no but that they will revisit the request after July 1st. Sheriff Coats said he has enough people to fill the positions and asked that the additional funding not be taken from his remaining budget. Staff will meet with the Sheriff and make a reconunendation about this to the Board during the June 30th work session. Brian Haney, Assistant County Manager, made the Board aware that within the budget ordinance seven Hamett Regional Water positions would be broken out into multiple grades consistent with some positions in other departments. He said no additional funds were needed ; the multiple grades are to account for salary increases for certification levels. Mrs. Stewart presented a revised project ordinance totaling $27,500,000 for the Erwin Elementary School Project. The original project ordinance for $23 ,000,000 for the Erwin Elementary School was approved in June 2019. Mrs . Stewart reported that the total probable cost for the Erwin Elementary School for 690 students is $29,110,123; the GMP is $25,291 ,931. She said the proposed revised project ordinance is only for $27,500,000 million as staff feel like we will get a premium on the bonds and could use local monies for some of the other costs. Discussions continued. Mrs. Honeycutt noted the County is still on schedule to go to the bond market on June 30th if the resolution is approved by the Board on June 15th. She noted that our debt affordability analysis and all of our percentages have been run on us borrowing $27,500,000 and paying that back. Staff responded that if we do not get a premiums on the bonds the County will have to pay the rest out of local monies. Staff acknowledged that we don't usually borrow money to buy computers and furniture but said in the end we really won't be because we typically have money left over. Mr. Haney presented the following proposed changes to the Personnel Ordinance that he said would addressed multiple issues in the ordinance regarding The Pay Plan: • ARTICLE III. THE PAY PLAN Updating the Performance Pay Plan including adding eligible part-time employees into the Performance Pay Plan, moving the effective date of earned performance increases to the start of the pay period inunediately following an employee's anniversary date, updating eligibility requirements, and allowing the County Manager to address situations where employees who were left in the 3/5 Pay Plan after July 1, 2017, would have benefited more from inclusion in the Performance Pay Plan. June 9, 2020 Work Session Minutes Hamett County Board of Commissioners Page 2 of 4 061520a HCBOC Page 6 • ARTICLE IV. Section 8. Probationary Period of Employment Updating to allow promoted employees to use leave during their probationary period. • ARTICLE V. Section 12. Performance Evaluations Updating to make clear guidelines and expectations for the timely completion of evaluations and submittal of any resulting Personnel Actions. • ARTICLE VI. Section 3. Vacation Leave Updating to allow promoted employees to use leave during their probationary period. Staff responded to questions and comments from commissioners; specifically why some employees are considered in "work against" positions vs being on probation. Discussions continued. Commissioners will consider approving these changes to the Personnel Ordinance during their upcoming regular meeting. Mrs. Stewart reviewed the process and timeline leading to staffs selection ofNCACC Risk Management Liabi lity and Property Pool as the County's broker for property & liability insurance. She noted that the County engaged McNeary Consulting Services to handle a competitive bid process for the county 's property & liability insurance given how large and complicated it can be. Mrs. Stewart listed the benefits she believes the Association will provide the County. She recommends an initial one-year contract with NCACC Risk Management Liability and Property Pool. Senior Staff Attorney Christopher Appel said the main difference between Surry and the NCACC was regarding flood insurance. Mrs. Stewart also reported that the County would have to stay with Safety National for excess workers compensation and employer's liability. She also said NCACC does not cover some equipment in the Sheriffs Office. Mrs. Stewart noted that staff would be going out with an RFP for workers compensation the following year. Staff consulted with Commission Springle during thls process. Commissioner Springle said very few companies are going to cover everything so having multiple companies that do specific things is extremely important. He shared his concerns about the liability coverage as he believes the market out there can provide us a lot more coverage. Commissioner Springle suggests that staff look at other companies that offer an umbrella policies that can work with NCACC to be able to provide the most coverage. He said we do not need to put our citizens in the position where we are taking tax monies to pay a claim that someone has filed against the County. Staff will research thi s and come back to the Board . Mrs. Stewart reviewed the draft June 15 , 2020 regular meeting agenda. A draft Resolution to Preserve and Defend the Right to Peacefully Assemble and Condemning Acts of Violence and Looting was distributed for review. Staff sought direction from the Board regarding meeting logistics for July. The Board reviewed applications to serve on boards and committees. Mrs. Stewart reviewed invitations and upcoming meetings. She also noted that she would be out of the office on vacation the week of June 29th . June 9, 2020 Work Session Minutes Harnett County Board of Commissioners Page 3 of 4 061520a HCBOC Page 7 Mrs. Stewart distributed FY 18 Geographic Distribution of VA Expenditures Summary of Expenditures by State and FY 19 Geographic Distribution of VA Expenditures Summary of Expenditures by NC counties. Mr. Haney provided a brief update on renovations at the old Benhaven School facility. There was no need for closed session. Vice Chairman Miller moved to adjourn the meeting at 10:20 am. Commissioner Johnson seconded the motion that passed unanimously. Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk June 9, 2020 Work Session Minutes Harnett County Board of Commissioners Page 4 of 4 061520a HCBOC Page 8 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting June 1, 2020 The Harnett County Board of Commissioners met in regular session on Monday, June 1, 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of 6 feet , as the Board demonstrated compliance with State law and prudent public health practices. Members present: Member absent: Staff present: Howard Penny, Jr., Chairman Joe Miller, Vice Chairman Mark B. Johnson, Commissioner Gordon Springle, Commissioner Barbara McKoy, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Allen Coats, Deputy Finance Officer Margaret Regina Wheeler, Clerk Chairman Penny called the meeting to order at 9:00 am. Commissioner Johnson led the Pledge of Allegiance and invocation. Chairman Penny called for any additions or deletions to the published agenda. Mrs. Stewart asked to remove from the agenda the City of Dunn's offer to purchase three Harnett County properties to allow staff time to do further research. Mrs. Stewart also requested to add for consideration two additional budget amendments budgeting for CARES Act funding received. Vice Chairman Miller moved to approve the agenda as amended. Commissioner Springle seconded the motion that passed 4 -0. Commissioner Springle moved to approve items on the consent agenda. Commissioner Johnson seconded the motion, which passed 4 -0. 1. Minutes : May 18 , 2020 Regular Meeting May 12, 2020 Work Session June 1, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 1 of 4 061520a HCBOC Page 9 2. Budget Amendments: 354 Aging Department Code 1105160 582000 1105160 528010 1105160 523040 1105160 539090 1105160 330310 450 Workforce Development NUTRl Non-cap asset -small NUTRl Athletic & Program NUTRl Medical Supplies NUTRl Other Services NUTRl State Code 2404970 524030 M & R Supplies -Infotech 2404972 524030 M & R Supplies -lnfotech 2404970 330210 Federal 2404972 330210 Federal 464 Emergency Medical Services Code 1104450 544090 Outsourcing of Services 1104450 350410 Service Charges -Departmental 869 General Fund -CARES Act Funding Code 2908901 599000 Contingency 2908901 330210 Federal 921 General Fund -Emergency Medical Services Code 2904450 502070 Salaries & Wages -Special Comp 2904450 529090 Emergency Supplies 2904450 557000 Capital Outlay -Vehicles 2904450 583000 Non-Capital Asset -Large Equip 2904450 330210 Federal 2500 increase 1000 increase 500 increase 1000 increase 5000 increase 600 increase 200 increase 600 increase 200 increase 25000 increase 25000 increase 2,462 ,374 increase 2,462,374 increase 95,500 increase 14 ,3 82 increase 46,762 increase 37 ,027 increase 193,671 increase 3. Hamett County Emergency Services requested approval to accept a donation from Dunn Emergency Services for a 2012 Chevrolet Ambulance. This ambulance will used as a training Simbulance as part of a joint partnership with Dunn ES/Hamett ES and Campbell University. Hamett County will incur the cost of registering the vehicle, insuring the vehicle, storing the vehicle and all maintenance costs associated with the vehicle. The simulation ambulance will be used to help emergency medical technicians master their skills, and be more aware of their safety in a moving ambulance. 4. Hamett County Department of Aging requested approval to accept BCBSNC Grant funding in the amount of $5,000 for the Meals on Wheels program. These funds have been allocated to increase and support current capacity to provide senior meals in response to COVID-19. June 1, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 2 of 4 061520a HCBOC Page 10 5. Resolution of the Hamett County Board of Commissioners Declaring Its Intent To Relocate Boundary Lines Between Adjoining Fire Protection Service District. (Attachment 1) 6. Hamett County General Services/Hamett Area Rural Transit System (HARTS) requested approval of the NCDOT FY2020 Coronavirus Aid, Relief and Economic Security (CARES) Act Grant agreement in the amount of $349,369. The grant provides funding for operating services during and due to the COVID-19 public health emergency. No local match required. There were no appointments . Mrs. Stewart presented the Nonprofit Funding Committee's revised 2020-2021 funding recommendations totaling $63 ,500. Vice Chairman Miller moved that the Board not fund any of these due to the uncertainty of what kind of sales tax we've got coming and other needs of the county. The motion died due to lack of a second. Commissioner Springle moved to approve the Nonprofit Funding Committee's revised 2020- 2021 funding recommendations totaling $63 ,500 as follows: 1. ARC of Hamett County 2 . Beacon Rescue 3. Boys & Girls Club 4 . Buddy Backpack 5. Habitat for Humanity 6. Hamett Sheriff PAL Program 7. HIS Daily Bread 8. Partnership for Children 9. Rise & Shine Rescue 10. Ronald McDonald House 11 . SAFE Hamett County 12. South Wake Conservationist 13. Transitions Life Care 14. Veterans Legacy Foundation 15. Veterans Treatment Court $2,000 $5,000 $5 ,000 $7,000 $5,000 $7,500 $2,000 $3,000 $2,500 $5 ,000 $5,000 $1 ,500 $5 ,000 $3 ,000 $5,000 Commissioner Johnson seconded the motion. Chairman Penny said he believes some of these nonprofits would be better served by talcing donations from within their churches rather than being funded by the County . The motion to approve the Nonprofit Funding Committee's 2020- 2021 funding recommendations totaling $63 ,500 passed 3 to 1 with Vice Chairman Miller opposing. Hamett County Health Director John Rouse talked about COVID-19 testing in the County. Mr. Rouse responded to questions from commissioners. County Administration doesn 't plan on reopening County buildings to the public until July at which time they will still encouraging June I , 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 3 of 4 061520a HCBOC Page 11 services by appointment. Harnett County Director of Emergency Services Larry Smith talked about proposed practices when County government does reopen. However, Mrs. Stewart said she does recommend allowing the Boys and Girls Club and the Boone Trail Community Center, both which are located in County buildings, to reopen on June 15th following recommended guidelines and restrictions. She also said libraries would like to open on June 22nd following recommended guidelines and restrictions. Discussions continued. Brian Haney, Assistant County Manager, briefly updated the Board on the CRF funding. He noted the funding guidelines changed and the deadline was extended to June 15, 2020. Ms. Stewart presented the following reports: Harnett County DSS Monthly Report -April 2020 Johnston-Lee-Harnett Community Action, Inc., will receive a grant for CSBG CARES from the Office of Economic Opportunity. Hamett County's portion of the grant is $340,466. Mrs. Stewart also reviewed upcoming meetings. Chairman Penny called for any new business. Commissioner Johnson moved that the Board direct staff to draft a proclamation condemning the use of any kind of violent protest in Hamett County through arson, physical violence, looting and breaking and entering. Commissioner Springle seconded the motion which passed 4 -0. Vice Chairman Miller said we need to look at the budget and figure out a way to fund the vacant positions in the Sheriff's Office. He is not proposing funding any new positions at this time. Chairman Penny noted gang officers are also needed at the Sheriffs Office because whether we want to admit it or not we have a gang "challenge" in our County. Mrs. Stewart said staff is discussing this now and are trying to find funding for the Sheriff's vacant positions but there is not enough money to restore the positions and also fill the two new gang positions. Commissioner Johnson moved to adjourn the meeting at 9:30 am. Commissioner Springle seconded the motion which passed 4 -0. Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk June 1, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 4 of 4 061520a HCBOC Page 12 1\.1 l ALHJVJ~l~ J J t~~1 Harnett ))r~1 COUNTY --~ .• _ NO RTH CARO LI NA RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS DECLARING ITS INTENT TO RELOCATE BOUNDARY LINES BETWEEN ADJOINING FIRE PROTECTION SERVICE DISTRICTS WHEREAS, pursuant to North Carolina General Statute§ 153A-301, the Harnett County Board of Commissioners (hereinafter referred to as the "Board") adopted a resolution on May 16 , 2011 to establish fire protection service districts in Harnett County; and WHEREAS, pursuant to North Carolina General Statute § 153A-304.3, the Board may by resolution relocate the boundary lines between adjoining fire protection service districts if the districts were established for substantially similar purposes; and WHEREAS, the Harnett County Fire Protection Service Districts, including the West Area and Summerville-Bunnlevel Fire Protection Service Districts, were established upon a finding that there was a demonstrable need for providing fire protection services within the areas of the districts, that it was impossible or impracticable to provide fire protection services on a county-wide basis , that it was economically feasible to provide fire protection service for the districts without unreasonable or burdensome annual tax levies, and that there was a demonstrable demand for fire protection services by persons residing in the districts; and WHEREAS, the Board believes that it is in the best interest of the affected property owners of the West Area and Summerville-Bunnlevel Fire Protection Districts to relocate the boundaries of these districts; and WHEREAS, the Board declares its intent to adopt a resolution to relocate the boundaries of the West Area and Surnmerville-Bunnlevel Fire Protection Service Districts; and WHEREAS, prior to the adoption of a resolution to relocate the boundaries of the service districts, the Board shall make available to the public a report containing a map showing the current and proposed boundaries of the districts, a statement that the proposed boundary relocation meets the requirements of subsection (a) of North Carolina General Statute§ 153A-304, a plan for providing service to the area affected by the relocation of district boundaries, and the effect that the changes in the amount of taxable property will have on the ability of the district to provide services or to service any debt; and WHEREAS, the Board calls a public hearing on the matter to hear all interested persons prior to taking action on this request; and strong roots • new growth www.harnett .org 061520a HCBOC Page 13 NOW, THEREFORE BE IT RESOLVED by the Harnett County Board of Commissioners as follows: I . It is declared to be the intent of the Harnett County Board of Commissioners to approve the relocation of the boundary lines between the West Area and Summerville-Bunnlevel Fire Protection Districts. 2 . A report will be made available for public inspection in the office of the clerk of the Harnett County Board of Commissioners and on the Harnett Count y webpage www.hamett.org under "Harnett Happenings." Said report shalJ contain a map showing the current and proposed boundaries of the district, a statement that the proposed boundary relocation meets the requirements of subsection (a) of North Carolina General Statute § l 53A-304, a plan for providing service to the area affected by the relocation of district boundaries, and the effect that the changes in the amount of taxable property will have on the ability of the district to provide services or to service any debt for at least two weeks before the date of the public hearing. 3. A public hearing on the proposed relocation of the West Area and Summerville-Bunnlevel Fire Protection Districts boundary lines shall be conducted by the Harnett County Board of Commissioners at 6:00 p.m. on the 15th day of June, 2020 , at which time the Board shall hear all interested persons who appear with respect as to whether the Board should adopt the proposed boundary lines. The Harnett County Board of Commissioners will continue to follow the guidance from Governor Cooper's office regarding public gatherings during the COVID-19 pandemic. Additional information will be communicated regarding the procedures for the June 15, 2020 public hearing. Duly adopted by the Hamett County Board of Commissioners this I st day of June , 2020. HARNETT COUNTY BOARD OF COMMISSIONERS B~+ ard Penny, Jr. c:=::::Board of Commissioners Attest: 2 www.harnett.org 061520a HCBOC Page 14 HARNETT COUNTY BOARD OF COMMISSIONERS Work Session Minutes May 26, 2020 The Hamett County Board of Commissioners met in work session on Tuesday, May 26, 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance and stationed in the meeting chambers to maintain the recommended social distancing of 6 feet as the Board demonstrated compliance with State law. Members present: Staff present: Howard Penny, Chairman Joe Miller, Vice Chairman Mark B. Johnson, Commissioner Barbara Mc Koy, Commissioner Gordon Springle, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberl y Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk C hairman Penny called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. The following agenda was before the Board: ~ General Budget Discussion: Board of Education's Budget Request, Nonprofit Committee Funding Request Solid Waste Budget ~ Relocation of Fire District Boundary Lines, Rodney Daniels ~ City of Dunn's request to purchase county property ~ County Manager's Report: June 1, 2020 Regular Meeting Agenda Review and meeting logistics Review applications to serve on Boards and Committees Invitations and upcoming meetings ~ Closed session ~ Adjourn May 26 , 2020 Work Session Minutes Hamett County Board of Commissioners Page 1 of 5 061520a HCBOC Page 15 Harnett County Superintendent Aaron Fleming, participating remotely, presented Hamett County Schools 2020-2021 Local Appropriation Funding Request including: • $ 24 ,680,603 Continuation Budget • $ 4,001,772 Current Expense Expansion • $179,920,398 Capital Outlay Category I -Facilities • $ 122 ,000 Capital Outlay Category II -Equipment • $ 641,456 Capital Outlay Category III -Vehicles Mr. Fleming also reviewed the following 2020-2021 School Facilities Needs List: o Current Projects -Erwin Elementary & Northwest Harnett E lementary Schools -$65,600,000 o Tier I Projects -Immediate to 1-year -$166,622,000 o Tier 2 Projects -2 years to 4 years -$TBD o Tier 3 Projects -5 years to 9 years -$TBD o Tier 4 Projects -10 years to 15 years -$TBD o Tier 5 -Prioritized as resources become available -$TBD Mrs. Stewart reiterated to the Board that Harnett County Schools would be included in the County's CIP this coming year. Dr. Fleming responded to questions from commissioners and discussions continued. Vice Chairman Miller said it was unacceptable that the cost of the Erwin Elementary School Project had been underestimated $6 million. Discussions continued. Chairman Penny asked when the Board would be provided any documentation for the Erwin Elementary School Project as the County is scheduled to go to the bond market in June to borrow monies for this project. Mr. Fleming noted the Board of Education is sched uled to approve the Construction Manager at Risk (CMAR) Contract the evening of June 1st. Mrs. Stewart asked that a copy of the CMAR be shared with commissioners as soon as possible. Mrs. Honeycutt said the Board of Commissioners could and must consider approval of the "Resolution of the Board of Commissioners of the County of Harnett North Carolina Providing for the Issuance of General Obligation School Bonds, Series 2020" during their regular June 1, 2020 meeting to stay on schedule. Nonprofit Committee Chairman Lucia Turlington, participating remotely, said the committee members had been advised to adjust their recommendation to $60,000 or le ss and the Boys and Girls Club had been removed from the list. The Board previously tabled the Nonprofit Funding Committee's 2020/2021 funding request for $92,000 on April 6 , 2020. Commissioner McKoy questioned when the Boys and Girls Club was removed from the list or a maximum amount set for nonprofit funding, say ing the Board never voted on either of these. Co mmissio ner McKoy said this wasn't handled right and she doesn't like it. Mrs. Stewart responded that she had only used the $60,000 amount as a placeholder in the current recommended budget but with all items in the proposed budget it is up to the Board to suggest any changes. Discussions continued. May 26, 2020 Work Session Minutes Harnett County Board of Commissioners Page 2 of 5 061520a HCBOC Page 16 Mrs. Turlington sought clarification regarding a limit for nonprofit funding and asked if the Boys and Girls Club currently receives and funds from the County. Staff responded that the Boys and Girls Club are provided County space at no charge but they will eventually pay for the cost of their utilities. Mrs. Turlington stated that the Nonprofit Committee's revised 2020-2021 funding request is $63,500 and does include $5 ,000 for the Boys and Girls Club. The Board will consider approval of the revised funding request during their upcoming regular meeting. Chad Beane, Director of Harnett County Solid Waste, provided a brief overview of the Hamett County Solid Waste Department including the convenient sites and landfills. He said their priorities are customer service for the citizens of Harnett County and waste disposal in the most environmentally friendly manner. The group talked about littering in the County. Mr. Beane responded that he has talked to the Sheriff about using prisoners to pick up trash on the roads and will try to move forward with that as soon as possible. Mr. Beane noted that the Solid Waste Department will be focusing on building their capital budget within the Enterprise Fund this year. He noted that a recommended increase in the Solid Waste Availability Fee from $65 per household to $80 per household is included in the recommended budget. The increase will allow the fund to fully fund its liability for post-closure costs associated with the old landfill and to build a capital reserve for improvements to Solid Waste Collection Centers and other capital needs , such as replacement of equipment. Chris Appel , Senior Staff Attorney, quickly reviewed the process and statutory requirements for relocating fire protection service district boundary lines. Hamett County Fire Marshall Rodney Daniels provided the detail s regarding the proposed relocation of fire district boundary lines. Mr. Daniels stated that due to a recent division of property and access to parcel(s), address 6262 NC 217, one or more properties are beyond six road miles from the respon sible fire department. The following maps were provided for review: o Current Fire Response Districts o Proposed New Response Area and Tax District Lines o Summerville Bunnlevel Fire Protection Service District o West Area Fire Protection Service District Mr. Daniels is asking the Board to consider approving changes to the Westarea Fire Department Service District and Summerville-Bunnlevel Fire Department Service District to afford the affected property owners lower insurance rates. Mr. Daniels noted the affected citizens and servicing fire departments are in agreement with the proposed change. Mr. Appel presented the Resolution of the Hamett County Board of Commissioners Declaring Its Intent To Relocate Boundary Lines Between Adjoining Fire Protection Service District to be considered by the Board during their June 1, 2020 regular meeting. May 26, 2020 Work Session Minutes Harnett County Board of Commissioners Page 3 of 5 061520a HCBOC Page 17 Mrs. Stewart reviewed the draft June 1, 2020 regular meeting agenda. She noted that Johnston- Lee-Hamett Community Action, Inc., will receive a grant for CSBG CARES from the Office of Economic Opportunity. Hamett County's portion of the grant is $340,466 and will be used for emergency services such as rent, utilities, food and miscellaneous. Regarding the Coronavirus Relief Fund allocation for Hamett County, the County is required to submit a plan by June 1, 2020 stating how they plan to spend $2,462,374. Brian Haney updated commissioners on the progress of developing this plan. City of Dunn Mayor William Elmore and City Manager Steve Neuschafer, both participating remotely, presented the City of Dunn's request to purchase three parcels of County property for $350,000 to upgrade and expand their water plant. Steve Ward , Director of Hamett Regional Water (HRW), shared HR W 's future plans for the some of the properties . Mr. Ward distributed "Phase II-Water System Evaluation" performed by Hazen and Sawyer in 2017 showing "East Central Option 4" as a new water treatment plant north of the river. He said this is valuable property because of the potential there; the County will need it in 20 years to serve its customers. Mr. Ward said the County is going to need a water plant north of the river and this property that we own is the most logical place to put it and utilize the intake track. Mr. Ward recommended that the County hold on to these properties but did say if the County decides to sale Dunn any property, the old Erwin waste water plant property parcel #0597-22-3784.000 could be sold to them allowing them the ability to expand their plant without affecting us in a tremendous way. Discussions continued. Mrs. Stewart talked about possibly allowing some reopenings and meetings to take place in mid- June if safety measurements are in place and protocals are followed. Commissioners will discuss thi s during their upcoming regular meeting. A s a follow up to budget discussions , Mrs. Stewart noted staff is working on the proposed budget ordinance scheduled for adoption on June 15 , 2020. She asked that commissioners let her know as soon as possible any changes they would like to see in the recommended budget. Discussions continued. Within the County Manager's budget message, Mrs. Stewart proposed funding Hamett County Schools at the FY2020 levels as our funding formulas would have resulted in reductions for both operating and capital outlay. Staff also noted that the County will hold Harnett County Schools harmless for the loss of 127 students as the school system is funded on a per student basis . Mrs. Stewart said funding is proposed at $24,680,603 for current expenses/continuation budget and $1 ,021 ,528 for capital outlay funding. She noted that the Board of Commissioners have already approved $51.5 million in funding for the construction of new schools in Erwin and northwest Hamett County as well as approved additional funding for the Benhaven project and Johnsonville renovations and addition. Mrs. Stewart said the County would need to consider May 26, 2020 Work Session Minute s Hamett County Board of Commissioners Page 4 of 5 061520a HCBOC Page 18 additional requests if monies become available. She also said staff will work together regarding Hamett County Schools ' requests when developing the CIP. By consensus commissioners agreed with the County Manager's 2020/2021 recommendations of funding for Hamett County Schools. There was no need for closed session. Commissioner Springle moved to adjourn the meeting at 11: 12 am . Commissioner Miller seconded the motion that passed unanimously. Howard Penny, Jr., Chairman Margaret Regina Whee ler, Clerk May 26, 2020 Work Sess ion Minutes Harnett County Board of Commissioners Page 5 of 5 061520a HCBOC Page 19 AGENDA ITEM L/-& COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Public Safety budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2118401 567100 ACFD ADV ALOREM REAL -CURRENT 107,566 2118401 567100 BENSN AD V ALOREM REAL -CURRENT 10,190 21 18401 567100 BLACK ADV ALOREM REAL -CURRENT 73,396 2118401 567100 BNHVN ADV ALOREM REAL -CURRENT 120,450 2118401 567100 BOONE AD V ALOREM REAL -CURRENT 31,794 2118401 567100 BUIES ADV ALOREM REAL-CURRENT 55,476 2118401 567100 COATS ADV ALOREM REAL -CURRENT 41,189 2118401 567100 ERWIN ADV ALOREM REAL -CURRENT 38,091 2118401 567100 FLTBR AD V ALOREM REAL -CURRENT 56,670 2118401 567100 GODWN ADV ALOREM REAL -CURRENT 225 2118401 567100 NWHAR AD V ALOREM REAL -CURRENT 84,771 2118401 567100 SPOUT ADV ALOREM REAL -CURRENT 397,806 2118401 567100 SUMMR AD V ALOREM REAL-CURRENT 50,276 2118401 567100 WESTA ADV ALOREM REAL -CURRENT 4,978 2 118401 567100 WJOHN AD V ALOREM REAL -CURRENT 1,116 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 21 18401 300101 AD VALOREM REAL $1 ,073,994 EXPLANATION: To increase Current Ad Valreom Tax lines for balance of fiscal year. APPROVALS : Dept Head (date) County Manager (date) ~---.J-..-.)o Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this ___ day of ________ , 20 . Margaret Regina Wheeler, Clerk to the Board dbmfoot Howard L Penny, Chairman Board of Commiss ioners Date May1'.:ol0 061520a HCBOC Page 20 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE JT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal ye ar ending June 30, 201'9".' ;}..!:)-,.0 Section 1. To amend the Public Safety budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 21 18401 567300 ACFD AD V ALOREM REAL -DELQ $ 3,305 2118401 567300 AVSCH AD V ALOREM REAL -DELQ $ 877 2118401 567300 BNHVN AD V ALO REM REAL -DELQ $ 736 2118401 567300 BOONE AD V ALOREM REAL -DELQ $ 213 2118401 567300 COATS AD V ALO REM REAL -DELQ $ 51 1 2118401 567300 CYPRS ADV ALO REM REAL -DELQ $ 128 2118401 567300 DUNN AD V ALOREM REAL -DELQ $ 3,803 2118401 567300 FLTBR AD V ALOREM REAL -DELQ $ 324 2118401 567300 SPOUT AD V ALO REM REAL -DELQ $ 102 2118401 567300 SUMMR AD V ALOREM REAL -DELQ $ 560 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 211840 1 300201 ADV ALOREM REAL -DELQ $10,559 EXPLANATION: To increase Delinquent Ad Valreom Tax lines for balance of fiscal yea r. APPROVALS: Dept Head (date) County Manager (date) Section 2. Co pies of this budget amendment s ha ll be furnished to the Officer for their direction. Jerk to the Board, and to the Budget Officer and the Finance ~---)--.la Adopted this ___ d ay of ________ , 20 . Margaret Regina Wheeler, C lerk to the Board dba.refoo1 Howard L. Penny, Chairman Board of Commissioners Date: J\Uld,2020 061520a HCBOC Page 21 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT O RDAINED by the Governing Board of the County of Hamett, North Caro lina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 3 0, 2020. Section I. To ame nd th e Public Safe ty bu dget, t he appropria tions are to be ch anged as fo ll ows: EXPEN DI TURE A MO UNT ORG OB JECT PROJECT TASK SUB-TASK JOB DESC RIP TION OF CODE INCREASE DECRE ASE 211840 1 567500 ACFD AD VALOREM -MOTOR VEHICLE 16,008 2 11840 1 567500 BENSN AD VALOREM -MOTOR VEHICLE 1 ,306 2118401 567500 BLACK AD VALOREM -MOTOR VEHIC LE 3,469 2118401 567500 BNHVN AD V ALOREM -MOTOR VEHICLE 14,305 2 11 840 1 567500 BOONE AD VALOREM -MOTOR VEHICLE 2,958 2 11840 1 567500 BUlES AD VALOREM -MOTO R VEHICLE 2,263 2118401 567500 COATS AD VA LOREM -MOTO R VEHICLE 2 ,558 21 18401 567500 CRAfN ADV ALO REM -MOTOR VEHICLE 367 2118401 567500 CYP RS AD VALOREM -MOTOR VEHICLE 411 211 840 1 567500 ERWIN AD VALOREM -MOTOR VEHICLE 6,756 2 11 8401 567500 FLTBR AD VALOREM -MOTOR VEHICLE 5 ,206 2118401 567500 NWHAR AD VALOREM -MOTOR VEIBCLE 8,548 2118401 567500 SPOUT AD VALOREM -MOTO R VEHICLE 38,237 2118401 567500 WESTA AD VALOREM -MOTOR VE HICLE 237 2118401 567500 WJOHN AD VALOREM -MOTOR VEHICLE 354 REVENUE AMO UN T ORG OBJECT PRO JECT TASK SU B-T ASK JOB DESCRI PTION OF CO DE INCRE ASE DECREA SE 211840 1 300103 ADV ALOREM MOTOR $102,983 EXPLANATI ON: To increase Motor Vehicle Ad Valreom T a x lines for balance of fi scal year. APPROVALS : Pn:parcd by: Dept Head (date) Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board dbarefoot ~ .. ~4+.t::: C ounty Manager (date) Howard L Penny, Chairman Board of Commissioners Jl'lb Date: May 29, 2020 061520a HCBOC Page 22 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, N orth Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,~. ,-0')..,p Section 1. To amend the Public Safety budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2118401 567700 ACFD Sales & Use Tax 93,714 2118401 567700 AVSCH Sales & U se Tax 18,459 2118401 567700 BENSN Sales & Use Tax 6,522 2118401 567700 BLACK Sales & Use Tax 57,489 2118401 567700 BNHVN Sales & Use Tax 50,232 2118401 567700 BOONE Sales & Use Tax 22,493 2118401 567700 BUIES Sales & Use Tax 36,971 2118401 567700 COATS Sales & Use Tax 31 ,143 2118401 567700 CRAIN Sales & Use Tax 3,051 2118401 567700 CYPRS Sales & Use Tax 2,672 2118401 567700 DUNN Sales & Use Tax 106,908 2118401 567700 ERWIN Sales & Use Tax 21,535 2118401 567700 FLTBR Sales & Use Tax 16,393 2118401 567700 FLTWD Sales & Use Tax 3,316 2118401 567700 GODWN Sales & Use Tax 185 2118401 567700 NWHAR Sales & Use Tax 32,534 2118401 567700 SPOUT Sales & Use Tax 74,725 2118401 567700 SUMMR Sales & Use Tax 46,214 2118401 567700 W ESTA Sales & Use Tax 3 ,033 2118401 567700 WJOHN Sales & Use Tax 1,025 REVENUE I I AMOUNT ORG I OBJECT I PROJECT I TASK !SUB-TASK! JOB I DESCRIPTION OF CODE I INCREASE I DECREASE 2118401 I 380892 I I I I INC SALES TAX SPECIAL 1 $628,61'i I I I I I I I I I EXPLANATION: To increase Sales Tax lines for balance of fiscal year. APPROVALS: Adopted this ___ day of ________ , 20 __ . Prepared by: Margaret Regina Wheeler, Clerk to the Board dbarefoot Howard L Penny, C hairman Board of Commissioners Date: May 29, 2020 061520a HCBOC Page 23 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of th e Cou nty of Harnett. North Caro lin a, that the following am endment be made to the annual budget ordinance for the fi scal year ending .June 30, 2020 . Section I. To amend the Flexible Spending Internal Service Fund budget. EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8609306 547010 PAYMENT OF CLAIMS $360,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CO DE INCREASE DECREASE 8603800 380890 OTHER REVENUE $360,000 EXPLANATION: TO ADJUST BUDGET FOR EMPLOYEE FLEXIBLE SPENDING ACCOUNT CONTRIBUTIONS AND PAYMENT OF CLA IMS FOR THE FY 2019-2020. APPROVALS: Prcp11rcdb) Dept Head (date) Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler , Clerk to the Board lJllnck.lnnd p~ fL, lh:,._)(....4.-- County Manager (date) Howard L. Penny, Jr., Chairman Board of Commissio ners ~ ..-, ..-.i.:. ~0'1b Date Ju~l .2010 061520a HCBOC Page 24 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett. North Carolina. that the following amendment be mode to the annual budget o rdinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Animal Shelte r the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104512 539090 ICARE Others Serv .ICARE Spay /Neuter Prg $494 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104512 330310 ICARE State -ICARE Soov/Neuter PrQ $494 EXPLANATION: Fund account for reimbursement of requested funds and to reimburse Harentt Animal Welfare Coalition (HAWC). who Is facllltatlng the program. APPROVALS: ~e(do~.:Z,.W Rn ceOffice< to5. !2.lQ ~~ge<(doteJ (,...-<i~d'o<> Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer and the Finance Officer for their d irection. Adopted this ___ day of _______ . 20 _. Margaret Regino Wheeler, Clerk to the Boord Howard Penny, Jr .• Chairman Boord of Commissioners JE#436B 061520a HCBOC Page 25 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAJNED by the Governing Board of the County of Hamett, North Carolina, that the following amendment b e made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Fleet Acquisition Fund budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DES CRIPTION OF CODE INCREASE DECREASE 8809410 539050 PERMITS / TAXES / FEES $3,850 REVENUE AMOUNT ORG OBJ ECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 88094 10 380890 OTHER REVENUE $3,850 EXPLANATION: To fund Fleet Acquisition ORG 539050 -Permjts/Taxes/Fees line for NC DMV 3% highway use tax and permanent license plate fee for 5 vehicles purchased from the Fleet Acquisition 8809410 fund during FY 2019-2020. APPROVALS: DECREASE L;-.,,r;;~x~ ~~~ . R,.._.,eo:;.,~:.;:1Xd-: Cc ---s .-->.o . . ~ .... ~ ,-~ Section 2. Copies of thi s budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for th eir direction. Prq,ared by· Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board bblinson Howard Penny, Jr., Ch airman Board of Commissioners 061520a HCBOC Page 26 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the budget to account for Recreation Fees in a special revenue fund. EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1109800 598200 INTERFUND TRANS -SPECIAL $468,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1103900 390990 FUND BALANCE APPROPRIATED $468,000 EXPLANATION: To budget for the transfer of Recreation Fees received over the years into General Fund to a newly created Special Revenue fund that will be utilized to account for them by Township. APPROVALS: Dept Head (date) ~lW:k,4J County Manager (date) ~-~--~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board 1lcoals Howard L. Penny, Jr., Chairman Board of Commi ssioners Date. 061520a HCBOC Page 27 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the followi ng amendment be made to the annual budget ordinance for the fiscal year ending Ju n e 30, 2020. Section I. To amend lh e General Government Debi Service Fund EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DES CRIPTIO N OF CODE lNCREASE DECREASE 3009100 577000 INSTALLMENT PURCHASE $3 ,441 ,596 3009100 575001 DEBT SERVICE CHARGES $5,000 3009100 576000 INS TALLMENT PURCHA SE $3,495 ,000 PRINC fPAL REVEN UE AMOUNT ORG OBJE CT PROJE CT TASK SUB-TASK JOB DESC RIPTION OF CODE INC REASE DEC REASE 3003900 390982 TRANS FERS FROM -SPE C IAL $6 ,941,596 REV EXPLANATION: To budget for the transfer of Fund 270's Article 46 sales lax equity to F und 300, Debt Service Fund, to consolidate the re porting of th e Coun ty's debt service tr ansactions. APP ROVALS: Pl"cpo1cd by : Dept Head (date) Adopted this ___ d ay of ________ , 20 __ . Margaret Regina Wheeler , Clerk to the Board Howard L. Penny, Jr., Chairman Board of Commissioners JIOiw,.J010 54lb 061520a HCBOC Page 28 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the budget for Fund 270. EXPENDITURE AMOUNT ORG OBJECT PROJE CT TASK SUB-TAS K JOB DESCRIPTION OF CODE INCREASE DECREASE 2705910 598300 INTERFUND TRANS -DEBT $6 ,941 ,596 REVENUE AMOUNT ORG OBJECT PROJE CT TASK SUB-TASK JOB DE SC RIPTION OF CODE INCREASE DECREASE 2703900 390990 FUND BALANCE APPROPRIATED $6,941,596 EXPLANATION: To budget for the transfer of F und 270's Article 46 sales tax equity to Fund 300, Debt Service fund , to consolidate t he reporting of the Coun ty's debt service transac tions. APPROVALS: Dept Head (date) ~, t, .Jkltt.vJ~ ~ounty Manager (date) Section 2. Copies of this budget amendment shall be furnished to th e Cle rk to the Board , and to th e Budget Officer and the F inan ce Officer for their direction. ~ .... q.-~ P,q,a,«iby Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, C lerk to the Board alcoats Howard L. Penny, Jr., Chairman Board of Com missioners 0.tc. 061520a HCBOC Page 29 Schedule D-1 HARNETT COUNTY, NORTH CAROLINA Page 3 of 4 NONMAJOR SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET JUNE 30, 2019 240 250 250 270 270 WIA Youth Veterans Veterans Article Article Program Park Court 46 Sales Tax 44 *524 Fund Fund Fund Fund Fund Assets: Cash and investments $ 331,213 $ 45 $ 22,170 $ 3,533,727 $ 2,231,794 Taxes receivable, net Accounts receivable, net 227,909 135,285 651,310 1,111,554 Due from other funds 2,756,559 Total assets $ 559,122 $ 45 $ 157 ,455 $ 6,941,596 $ 3,343,348 Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable $ 16,093 $ -$ 22,121 $ -$ Due to other funds 509,475 134 ,934 Total liabilities 525,568 157,055 Deferred Inflows of Resources: Property tax receivable Total deferred inflows of resources Fund Balances: Non-spendable Prepaid items Restricted for stabilization for State statute 227,909 135 ,285 651,310 1,111,554 Restricted for Register of Deeds Restricted for general government 45 Restricted for public safety Assigned 6,290,286 1,965,407 Unassigned (194,355) {134,885) 266,387 Total fund balances 33,554 45 400 6,941,596 3,343,348 Total liabilities, deferred inflows of resources, and fund balances $ 559,122 $ 45 $ 157 ,455 $ 6 ,941,596 $ 3,343,348 061520a HCBOC Page 30 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section l. To amend the budget to account for Recreation Fees in a special revenue fund EXPE1''1>ITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INC REASE DECREASE 2306110 549090 MIS CELLANEOUS $468,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 2303900 390981 TRANSFERS FROM -GENERAL $468,000 EXPLAN ATION: To budget for the transfer of Recreation Fees received over the years into the General Fund, to a newly created Special Revenue fund, that will be utilized to account for them by Township. APPROVALS : DECREASE ~ ~-~·J<+k: Dept Head (date) e Ot;~~~at County i<1anager cte) _ ).o Section 2. Copies of this budget amendment shall be furnished to the C erk to the Board, and to the Budget Officer and the Finance Officer for --Cj their direction. Adopted this ___ day of ________ , 20 __ . P,q,a,ed by Margaret Regina Wheeler, Clerk to the Board alcoats Howard L. Penny, Jr., Chairman Board of Commi ssioners JIIMl.202C S~Db 061520a HCBOC Page 31 HARNETT COUNTY RECREATION FEES -ANALYSIS as of May 31, 2020 1. Fee Activity: Fiscal Anderson Hector's Neill's Stewart's Upper Little Year Creek Averasboro Barbeque Black River Buckhorn Duke Grove Creek Johnsonville Lillington Creek Creek River Total 2007 26,000 41,500 14,500 18,000 $ 100,000 2008 289,500 92,500 15,000 29,000 74,500 -$ 500,500 2009 117,500 10,500 69,500 5,500 $ 203,000 2010 110,000 15,000 14,000 23,500 20,500 -$ 183,000 2011 81,000 6,500 26,000 9,000 25,500 $ 148,000 2012 161,000 32,500 5,000 15,000 35,500 -$ 249,000 2013 151,000 42,500 21,500 -$ 215,000 2014 26,500 85,000 8,500 -$ 120,000 2015 27,000 17,000 -$ 44,000 2016 50,000 26,500 24,000 41,000 -$ 141,500 2017 85,000 7,500 29,500 1,000 -$ 123,000 2018 39,500 22,000 500 4,000 $ 66,000 2019 72,500 14,000 9,000 93,000 21,500 -$ 210,000 2020 30,500 36,500 6,000 36,500 19,000 10,000 -$ 138,500 Total $ 1,236,500 $ 6,500 $ 400,500 $ 106,000 $ 36,500 $ -$ 15,000 $ 267,000 $ 210,500 $ -$ 22,500 $ 87,500 $ 53,000 $2,441,500 Total Recreation Fees Collected -All $ 2,441,500 Total Recreation Fees Collected -Available 2019 $ 468,000 U:\My Oocuments\Recreation Fee Analysis 061520a HCBOC Page 32 2. Uses: West Park -Principal and Interest Payments. The West Park Area includes Anderson Creek, Barbeque & Johnsonville. 2007 $ 232,800 2008 235,000 2009 344,536 2010 344,536 2011 310,243 2012 310,250 2013 310,250 2014 310,250 2015 310,250 2016 214,306 2017 220,377 2018 215,996 2019 211,616 2020 206,848 2021 202,477 2022 198,106 2023 193,735 2024 189,364 2025 184,993 4,745,932 1,847,500 $(2,898,432) Anderson Creek Barbeque Johnsonville $ 1,236,500 400,500 210,500 Total Fees Received to Date $ 1,847,500 August, 2015 -The County acquired and financed the HFTC land acquisition. Final debt payment June 2025 Total Debt Less Fees Received West Park Area Fees Over/(Under) Debt 3. Calculation of available fees for remaining districts Blackriver $ 106,000 Buckhorn $ 36,500 Duke $ Grove $ 15,000 Hector's Creek $ 267,000 Neill's Creek $ 22,500 Stewart's Creek $ 87,500 Upper Little River $ 53,000 $ 587,500 Available Balance U:\My Documents\Recreation Fee Analysis Averasboro -Survey of donated land from the Lester Phillips family. Fees received to date: $ 2016 $ 6,500 6.500 -----Fees available: $ ===== Lillington -Purchase of land from American Legion Fees received to date: 2013 $ 5,000 Fees available: $ (5,000) 061520a HCBOC Page 33 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30 , 2020. Section 1. To amend the General Fund , Social Services, the appropriations ore to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 5320 618950 Eld erlv Assistance Donations $2,576 5331 618911 Child Abuse Awareness 5-98 5322 618920 Central El e ctric $6,120 5332 618815 Snecial Needs Adootions $57,3 48 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 5320 380840 Adult Contribution & Donations $2,576 5331 380840 CPS Contribution & Donations 't98 5322 380890 Other $6,120 3900 390990 Fund Balance Annrooriale d $57,3 48 EXPLANATION : To budget donations received for Elderly Assistance , Child Abuse Awareness and Energy Assistance & prior year Special Needs Adoptions funds. APPROVALS: ,,f//- .1 /) ·/ fau P 1~ u t -» P~-f'-dk, +JW DECREASE Dept Head (dale) County Manager (date(o-, --)...o Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of --------, 20 _. Margaret Regina Wheeler. Clerk to the Board Gordon Springle, Chairman Board of Commissioners 061520a HCBOC Page 34 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Horneff, North Corolino. lhol the following omendment be mode lo the annual budget ordinance tor fhe fiscal yeor ending June 30. 2020. Section 1. To amend the Workman's Comp Fund , the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8109301 544000 Contracted Services $10,000 8109301 545050 Insurance -Soeciol $40,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8103800 380850 Insurance Setllement $50,000 EXPLANATION : To adjust Workman's Comp Fund lo reflect current year activity . APPROVALS : Oepl Head (date) ~_)W't::: County Manager (dolej l.o-<ID->O Section 2. Copies o f this budget amendment shall be furnished to the Cle rk l o the Boord. and to t he Budget Officer and the Fi n a nce Officer for their direction. Adopted this ___ day of ________ . 20 __ . Margaret Regino Wheeler. Clerk to the Boord Howard Penny. Chairman Boord of Commissioners 720b 061520a HCBOC Page 35 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Caroline. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2020. Section l. Ta amend the Employee Clinic Fund, the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8309302 502010 Salaries & Waaes Reaulor $1.000 8309302 523040 Medical su ,mlies $1.615 8309302 526010 Offi ce Suoolies $200 8309302 531010 Tra ininq -Mileaae $100 8309302 53 1020 Tra ining -Meals $85 8309302 544 000 Contracted Services $3,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8309302 380890 Olher Revenue $6.000 EXPLANATION: To adjust Employee Clinic Fund lo reflect current year activity. APPROVALS : '1mJ\/ ~,~:K' d J..d:: Oept Head (dote) Finon \D County Manager (dote) (..._..--f (0 ....-J-o Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord. and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ________ . 20 __ . Margaret Regino Wheeler. Clerk to the Boord Howard Penny. Chairman Boord of Commissioners 721b 061520a HCBOC Page 36 COUNTY Of HARNETI BUDGET O RDINANCE AMENDM ENT BE IT ORDAIN ED by the Governing Board of the County of Harne1t. North Carolina. that fhe following amendment be made to t he annual budget ordinance for the fiscal year ending Ju ne 30, 2020. Section 1. To amend the Medic al Insuran c e Fund, the appropriations are ta be change d as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8419303 545050 Insurance -Snecial $500.000 8419303 5470 10 Pavment of Claims $591.4 42 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8413500 350410 SRVC Charnes -Denartmental $1.000,000 8413800 380840 Wellness $25,138 8413800 380850 Insurance Settlement i.20.000 8413800 380890 Other Revenue $86,304 EXPLANATION : To adjust th e Medical Insurance Fund for c urrent ye ar a ctivity. APPROVALS : ~~ Dept Head (dote ) County Manager (date)( _, _ ~-<c --~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord. and to the Budget Officer and the Fin ance Officer for the ir direction. Adopted th is ___ day of --------, 2 0 _. Margaret Regino Wheeler. Clerk to the Boord Howard Penny, Chairman Board of Commissioners 722b 061520a HCBOC Page 37 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of fhe County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30 , 2020 . Section 1. To amend the Dental Insurance Fund. the appropriations ore to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 8439307 506020 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB 8433500 350410 EXPLANATION: To adjust the Dental Insurance Fund for current year activity. APPROVALS : Dept Head (dote) Adopted thi s ___ day of --------, 20 __ . Margaret Regino Wheeler. Clerk to the Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Dental Insurance $100.000 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE SRVC Charaes -Deoarlmental $100,000 County Manager (date) <c.-tc.--.}...o Howard Penny. Chairman Boord o f Commissioners 723b 061520a HCBOC Page 38 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDA INED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30. 2020. Section 1. To amend the Retiree Insurance Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE 8459304 547010 Povment of Claims $25,000 8459304 547020 Medical Su""lement $75,000 REVENUE AMOUN T ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8453500 350410 SRVC Chornes -Denortmentol $100.0DO EXPLANATION: To adjust the Retiree Insurance fund for current year activity. APPROVALS : 'j2ilk Dept Head !dote) Finonc~ffi Counly Manager (dote) f .\ _ ~· ~~Cr...-o Section 2. Copies of this budget amendment shall be furnished to the Clerk lo the Boord. and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of --------, 20 _. Margaret Regino Wheeler. Clerk to the Boord Howard Penny, Chairman Boord of Commissioners 724b 061520a HCBOC Page 39 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Corolino, lhot the following omendment be mode to rh e onnual b udget ordinance for rh e fiscal year ending June 30. 2020. Section 1. To amend the flex Spending Fund , the appropriations ore to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRf PTION OF CODE INCREASE DECREASE 8609306 547010 Povment of Claims $500,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8603800 380890 Olh er Revenue $500.000 EXPLANATION: To adjust the Flex Spending Fund to meet current year activity. APPROVALS : Dept Head (dote) Finon0-County Manager (dale. -J O ,.. J..o Sec tion 2. Copies of this budget amendment shall be furnished l o l he Clerk to the Boord. and to lhe Budge! Officer ond the Finance Officer for their direction. Adopted this ___ day at --------. 20 __ . Margaret Regino Wheeler. Clerk to the Boord Howard Penny, Chairman Boord of Commissioners 725b 061520a HCBOC Page 40 COUNTY OF HARNEn BUDGET ORDINANCE AMENDMENT BE IT ORD AINED by th e Governing Boord of the County of Hornell. North Caroline, thot the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2020. Section 1. To amend the HRW Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 6107111 571000 Bond Princinol 14,161,679 610711 1 572000 Bond Interest ·11.14 L352 6107111 576000 Installment Purchase Princiool 1574,570 6107111 598300 lnterfund Trans . Debt Service 16.153, 197 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 6 103900 390990 Fund Balance Anoroorioted 1275,596 EXPLANATION: To adjust the HRW budget to transfer to the Debt Service Fund for utility debt. APPROVALS: ~ Dept Head (dote) Section 2. Copies o f this budget amendment shall be furnish Officer for their direction. Adopted this ___ day of --------, 20 __ . Margaret Regino Wheeler. Clerk to the Boord 1 ~~H:c.,J6=t County Manager (dote) I \ -'c!-(o..---- he Boord. and to the Budget Officer and the Finance Howard Penny. Chairman Boord of Commissioners 727b 061520a HCBOC Page 41 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2020 . Section 1. To amend the HRW Fund , Governing Body , the appropriations ore to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 61071 11 598500 lnterfund Transfer -Canital Reserve $1,400,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 6103900 390990 Fund Balance Annronriated J.l,400,000 EXPLANATION : To tronfer system development fees for FY2019 and FYE2020 to a Capitol Reserve Fund. APPROVALS: ~ Dept Head !date) Section 2. Copies of lhis budget amendment shall be furnished Officer for their direction. Adopted this ___ day of --------, 20 __ . Margaret Regina Wheeler. Clerk to th e Board County M anager {date) I' \ _ ') 1', ~-i.o-...c.J ,arc(crn'd to lhe Budget O fficer and lhe Finance Howard Penny. Chairman Board of Commissioners 7298 061520a HCBOC Page 42 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT O RD AINED by the Governing Board of the County of Harnett, Norlh Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To omend the General Fund , Sheriff SRO, the appropriations ore to be c hanged as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104350 547090 Allocation $879,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104350 350410 Service C horo es -Deoortmentol $879,000 EXPLANATION : To budget the allocation for elementary school resource officers to the correc t department. APPROVALS : Dept Head (dote) Adopted this ___ day of ________ , 20 _. Margaret Regino Wheeler, Clerk to the Boord Howard Penny Jr, Chairman Boord of Commissioners 061520a HCBOC Page 43 Date run: 6/5/2020 10:19:55 AM Data as of: 6/4/2020 7:59:16 PM TR-304 Bill Release Report Report Parameters: Release Date Start: 5/1/2020 Release Date End: 5/31/2020 Tax District: ALL Default Sort-By: Grouping: Bill #,Taxpayer Name,Release Date,Billing Date.Operator ID, Release Amount Release Reason Bill# Taxpayer Name RELEASE REASON: Adjustment 0000032649-2015-2015-0000-00-REG MANGUM, BENNIE F 0000032649-2016-2016-0000-00-REG MANGUM, BENNIE F 0000032649-2017-2017-0000-00-REG MANGUM, BENNIE F 0000032649-2018-2018-0000-00-REG MANGUM, BENNIE F 0000032649-2019-2019-0000-00-REG MANGUM, BENNIE F 0001280304-2017-2017-0000-00-REG WILLIAMS, NATHAN T 0001280304-2017-2017-0070-00-DLD WILLIAMS, NATHAN T 0001280304-2018-2018-0000-00-REG WILLIAMS, NATHAN T 0001280304-2018-2018-0070-00-DLD WILLIAMS, NATHAN T 0001280304-2019-2019-0000-00-REG WILLIAMS, NATHAN T 0001280304-2019-2019-0070-00-DLD WILLIAMS, NA THAN T 0001280316-2017-2017-0000-00-REG JOYNER, CLARENCE PAGE 1 of 5 Operator ID (Name) 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 8/19/2017 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 8/19/2017 CRY ST AL THOMAS NCPTS V4 -. 5/11/2020 5,444.88 5/11/2020 5,444.88 5/11/2020 5,174.61 5/11/2020 5,174.61 5/11/2020 5,174.61 5/27/2020 107.87 5/27/2020 0.00 5/27/2020 107.87 5/27/2020 0.00 5/27/2020 107.87 5/27/2020 0.00 5/27/2020 106.60 AGENDA ITEM J:../-C Release Amount($) 38.87 38.87 35.01 35.01 35.01 107.87 1,654.10 107.87 1,654.10 107.87 1,654.10 106.60 -. 5,406.01 5,406.01 5,139.60 5,139.60 5,139.60 0.00 -1,654.10 0.00 -1,654.10 0.00 -1,654.10 0.00 061520a HCBOC Page 44 Bill# Taxpayer Name 0001280316-2017-2017-0070-00-DLD JOYNER, CLARENCE 0001280316-2018-2018-0000-00-REG JOYNER, CLARENCE 0001280316-2018-2018-0070-00-DLD JOYNER, CLARENCE 0001280316-2019-2019-0000-00-REG JOYNER, CLARENCE 0001280316-2019-2019-0070-00-DLD JOYNER, CLARENCE 0001895157-2019-2019-0000-00-REG WALLACE, ERICA Subtotal RELEASE REASON: Deferred Bill 0001280304-2017-2017-0070-01-DLD WILLIAMS, NATHAN T 0001280304-2018-2018-0070-01-DLD WILLIAMS, NATHAN T 0001280304-2019-2019-0070-01-DLD WILLIAMS, NATHAN T 0001280316-2017-2017-0070-01-DLD JOYNER, CLARENCE 0001280316-2018-2018-0070-01-DLD JOYNER, CLARENCE 0001280316-2019-2019-0070-01-DLD JOYNER, CLARENCE Subtotal RELEASE REASON: Full rebate 0002261725-2019-2019-0000-00-REG RIDDLE, RANDOLPH Subtotal RELEASE REASON: Listed In Error 0002272165-2020-2019-0000-00-REG CAZADOR ROOFING INC Subtotal PAGE 2 of 5 I Operator ID (Name} 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 MARGARET WRIGHT 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 8/28/2019 MARGARET WRIGHT 5/5/2020 MARGARET WRIGHT 5/27/2020 5/27/2020 5/27/2020 5/27/2020 5/27/2020 5/11/2020 5/27/2020 5/27/2020 5/27/2020 5/27/2020 5/27/2020 5/27/2020 5/12/2020 5/5/2020 -. 0.00 106.60 0.00 107.87 0.00 2,034.18 827.05 827.05 827.05 817.32 817.32 827.05 21.00 124.08 Release Amount($} 1,634.64 106.60 1,634.64 107.87 1,654.10 157.59 10,870.72 827.05 827.05 827.05 817.32 817.32 827.05 4,942.84 21.00 21.00 124.08 124.08 --1,634.64 0.00 -1,634.64 0.00 -1,654.10 1,876.59 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 061520a HCBOC Page 45 Bill# Taxpayer Name RELEASE REASON: Military 0001552013-2011-2011-0000-00-REG WHITE, ADAM JOSEPH 0001774410-2010-2010-0000-00-REG QUINN, JUSTIN LEE DEAN 0001780450-2010-2010-0000-00-REG HILLER, GEORGE BERNARD 0001791034-2011-2011-0000-00-REG WILKINS, LAFORENZO SHUNTEZ 0001875582-2010-2010-0000-00-REG QUINN, JUSTIN LEE DEAN 0001882541-2011-2011-0000-00-REG WALKER, ROBERT E 0001884241-2011-2010-0000-00-REG CASTILLO-ZAVALA, LIONEL D 0001889685-2011-2011-0000-00-REG AULT, GA YNAR KAWANA 0001891061-2011-2011-0000-00-REG QUINN, JUSTIN LEE DEAN 0001891279-2011-2011-0000-00-REG WHITE, ADAM JOSEPH 0001898198-2011-2011-0000-00-REG HOWARD, LATESHA MENGION 0001977720-2011-2011-0000-00-REG WILSON, DARRELL LEE 0002262510-2019-2019-0000-00-REG GRANT, DAVID JOE II 0002265370-2019-2019-0000-00-REG PA TRICK, LANE ELIZABETH 0002266309-2019-2019-0000-00-REG ROYAL, ASH SERIUS 0002267686-2019-2019-0000-00-REG HOPKINS, ABIGAIL MARTIN Subtotal RELEASE REASON: Not in County 0002261310-2019-2019-0000-00-REG ROOKE, KEITH A Subtotal RELEASE REASON: Ownership change 0000017560-2019-2019-0000-00-REG CONKLIN, ALBERT HUDSON SR 0000044494-2019-2019-0000-00-REG RAY, THOMAS A 0000063456-2019-2014-0000-02-REG TART, RODNEY MAX PAGE 3 of 5 Operator ID (Name) 2/1/2012 KIMBERLY BAKER 8/2/2010 APRIL DIAZ 10/1/2010 AMY BAIN 1/3/2012 AMY BAIN 5/2/2011 APRIL DIAZ 7/1/2011 AMY BAIN 7/1/2011 AMY BAIN 9/1/2011 AMY BAIN 9/1/2011 APRIL DIAZ 9/1/2011 KIMBERLY BAKER 11/1/2011 AMY BAIN 5/1/2012 AMY BAIN 9/11/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 9/19/2019 MARGARET WRIGHT 5/7/2020 5/19/2020 5/12/2020 5/18/2020 5/19/2020 5/15/2020 5/7/2020 5/18/2020 5/19/2020 5/7/2020 5/19/2020 5/28/2020 5/13/2020 5/7/2020 5/5/2020 5/7/2020 5/18/2020 5/7/2020 5/11/2020 5/5/2020 -. 89.02 87.78 136.61 87.01 4.17 99.95 177.46 95.58 134.15 128.92 65.92 203.45 156.51 10.96 8.17 7.45 28.70 744.29 706.31 141.30 Release Amount($) 89.02 87.78 136.61 87.01 8.33 99.95 177.46 143.37 134.15 128.92 131.84 203.45 156.51 10.96 8.17 7.45 1,610.98 28.70 28.70 744.29 706.31 141.30 -. 0.00 0.00 0.00 0.00 -4.16 0.00 0.00 -47.79 0.00 0.00 -65.92 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 061520a HCBOC Page 46 Bill# Taxpayer Name 0000063456-2019-2015-0000-02-REG TART, RODNEY MAX Subtotal RELEASE REASON: Situs error 0002266043-2019-2019-0000-00-REG JONES, BRIAN KEITH JR 0002266949-2019-2019-0000-00-REG REYES CERRA, VERONICA Subtotal RELEASE REASON: SMALL UNDERPAYMENT 0000003159-2019-2019-0000-00-REG JOHNSON, JESSICA LEIGH 0000004423-2019-2019-0000-00-REG BENSON, LURENE K 0000009148-2019-2019-0000-00-REG CAMPBELL, LOU IDA 0000011240-2019-2019-0000-00-REG CLEGG, QUINCY A SR 0000013172-2020-2019-0070-01-REG CURR-WELL DEVELOPMENTS LLC 0000016206-2019-2019-0000-00-REG EDWARDS, CORBETI H 0000020226-2019-2018-0000-00-REG GONZALEZ, RAMON MUNOZ 0000024812-2019-2019-0000-00-REG HOLLIDAY, JAMES OTIS 0000029345-2019-2018-0000-00-REG KING, LINDA DAVIS 0000030620-2019-2019-0000-00-REG LEACH, BOBBY A 0000033141-2014-2014-0000-00-REG MARTIN, SYLVIA 0000035380-2019-2019-0000-00-REG CHRISP, HAZEL T 0000036338-2019-2019-0000-00-REG MCNAIR, DANNIE 0000043827-2019-2019-0000-00-REG PURDIE, MARY M PAGE 4 of 5 I Operator ID (Name) 9/19/2019 MARGARET WRIGHT 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 YVONNE MCARTHUR 5/1/2020 KIMBERLY BAKER 7/19/2019 KIMBERLY BAKER 9/18/2019 YVONNE MCARTHUR 7/19/2019 KIMBERLY BAKER 3/7/2019 KIMBERLY BAKER 9/18/2019 KIMBERLY BAKER 8/9/2014 HARNETT BANKRUPTCY 7/19/2019 KIMBERLY BAKER 7/19/2019 TRACI FERRELL 7/19/2019 AMY BAIN -. 5/5/2020 118.53 5/20/2020 123.95 5/19/2020 133.03 5/29/2020 929.14 5/28/2020 109.22 5/29/2020 562.50 5/26/2020 535.39 5/7/2020 433.66 5/6/2020 492.56 5/19/2020 24.60 5/1/2020 414.08 5/6/2020 30.35 5/1/2020 23.38 5/7/2020 101.61 5/13/2020 509.76 5/4/2020 512.42 5/4/2020 432.13 Release Amount($) 118.53 1,710.43 123.95 133.03 256.98 0.04 0.55 0.97 0.66 0.01 0.06 0.44 0.17 0.69 0.72 0.01 0.02 0.73 0.32 -. 0.00 0.00 0.00 929.10 108.67 561.53 534.73 433.65 492.50 24.16 413.91 29.66 22.66 101.60 509.74 511.69 431.81 061520a HCBOC Page 47 Bill# Taxpayer Name 0000048760-2019-2019-0000-00-REG SMITH, FLORIE B 0000049591-2020-2019-0070-00-REG SOUBLET, PAUL J 0000058759-2020-2019-0070-00-REG WESTER, TRAVIS SCOTT 0000059754-2017-2017-0000-00-REG WILLIAMS, JOHNNY G 0000063764-2019-2017-0000-00-REG CARTER, JIMMY P 0001165639-2010-2010-0000-00-REG HERBSTREITH, STEPHEN GERALD 0001716962-2019-2019-0000-00-REG TYSON, ALICE P 0002246129-2019-2019-0000-00-REG DUKE, CAROLE A 0002249482-2019-2019-0000-00-REG KELLY, ROBERT HARRIS 0002253971-2019-2019-0000-00-REG HASKELL, VERNE ARNOLD 0002258176-2019-2019-0000-00-REG BELL, MARSHA THOMAS 0002259437-2018-2018-0000-00-REG MASON, RENA SHENIEL 0002260958-2019-2019-0000-00-REG RGS AUTO TRANSPORT LLC 0002261773-2019-2019-0000-00-REG MCLEOD, JAMES LACY 0002264580-2019-2019-0000-00-REG TAYLOR, BARBARA HARRELSON Subtotal Total PAGE 5 of 5 Operator ID (Name) 7/19/2019 KIMBERLY BAKER 5/20/2020 AMY BAIN 5/21/2020 TRACI FERRELL 8/19/2017 TRACI FERRELL 9/19/2019 KIMBERLY BAKER 11/1/2010 HARNETT BANKRUPTCY 7/19/2019 TRACI FERRELL 7/19/2019 TRACI FERRELL 7/19/2019 YVONNE MCARTHUR 7/19/2019 YVONNE MCARTHUR 7/19/2019 TRACI FERRELL 8/21/2018 KIMBERLY BAKER 7/19/2019 KIMBERLY BAKER 8/28/2019 YVONNE MCARTHUR 7/19/2019 KIMBERLY BAKER 5/13/2020 5/21/2020 5/21/2020 5/4/2020 5/11/2020 5/7/2020 5/21/2020 5/21/2020 5/14/2020 5/26/2020 5/18/2020 5/8/2020 5/11/2020 5/26/2020 5/11/2020 -' 818.93 122.74 325.20 599.31 63.44 27.15 369.29 14.20 10.31 885.89 52.36 6.26 511.85 39.51 69.62 Release Amount($) 0.07 0.03 0.01 0.45 0.43 0.54 0.03 0.04 0.09 0.02 0.40 0.15 0.03 0.31 0.16 8.15 19,573.88 -. 818.86 122.71 325.19 598.86 63.01 26.61 369.26 14.16 10.22 885.87 51.96 6. 11 511.82 39.20 69.46 061520a HCBOC Page 48 Board Meeting Agenda Item AGENDA ITEM 4 -/j) MEETING DATE: June 15, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Adoption of Harnett Regional Water FY 21 Capital Improvement Plan REQUESTED BY: Steve Ward, HRW Director REQUEST: This is a formal request for the Board to approve HRW's FY 21 Capital Improvement Plan. A copy is attached for your review. Please place these items on the agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\ Windows\lNetCache\Content.Outlook\ W5ENE9SY\FY 2 I ClP and Water Sewer Ordinance Agenda Request 6 -1-20.docx Page l of l 061520a HCBOC Page 49 HARNETT REGIONAL WATER EXECUTIVE SUMMARY Capital Improvement Plan 2020-21 The capital improvement plan attached herewith is a working tool developed by the HRW staff to g ive guidance toward the County 's water and sewer infrastructure development and capital needs program. It consists of an assessment of the current water and wastewater systems and projects these capital needs over a ten-year period . This plan is offered to the Board to seek their guidance and input as they look toward Harnett County 's future . This plan should be a helpful fiscal plann ing tool that allows us to forecast capital demands on revenues and borrowing power to help avoid overextending ourselves financially during the next ten years and beyond. HRW recommends that the review and approval of this capital improvement plan be accomplished annually as part of the budget process . General approval of this document by resolution does not commit the Board to spec ific approva l of any one project or expenditure , nor does it appropriate money for any project. This would still be accomplished through separate capital project ordinances . The approval by resolution from the Board simply approves the capital improvement plan as a plan for the forecast period . I 061520a HCBOC Page 50 DESCRIPTION OF COUNTY Demographics . The County, formed in 1855, has a projected populatio n of 136,031 as of 2019. The per capita income for the County is $34,604 (82nd in NC) and the med ian household income is $53 ,922 (301h in NC). The poverty rate is to be 18% and the unemployment rate currently stands at 3.9 %. Land Area Configurations . Harnett County is located in the south central portion of North Carolina . It lies partially in the Coastal Plain and partially in the Piedmont section. The eastern two-thirds of the County exhibit topographic features common to the Coastal Plain region of North Carolina . It is an area of level to gently rolling terra in with elevations ranging from 100 to 300 feet above sea level. The major underlying geological formation includes sedimentary rocks consisting mostly of unconsolidated sands and clays. Topographical features of the western part of the County resemble the Piedmont region of North Carolina. It is an area of steeper hills with elevations as high as 450 feet above sea level. The major underlying geological formation includes crystalline rocks , such as granite and slate . Name and Logo Changes. The Harnett County Department of Public Utilities underwent name and logo changes in FY 2018-19. The new name of the utility is "Harnett Regional Water". The new mission statement reads as follows, "Harnett Regional Water provides high quality water and wastewater services to residents and businesses in Harnett County and the surrounding region . The organization is focused on customer service and is committed to environmental stewardship. Its position on the Cape Fear River, combined with significant investments in infrastructure and foresight from past and current leaders, will allow Harnett Regional Water to continue to serve the rapidly growing central region of North Carolina." This rebranding should help accentuate the growth of the department from a single county water and sewer department to a regional water and wastewater provider. The old name often confused customers as to what services the 2 061520a HCBOC Page 51 department provided . The new logo installations on elevated tanks will continue in earnest this year and the utility will debut a stand-alone website to emphasize easier access and customer service to our consumers. Description of Existing Facilities. Harnett Regional Water provides water and/or wastewater services to approximately 100,000 Harnett County residents . HRW also provides public water to customers in Counties contiguous to ours. These Counties include Cumberland, Johnston , Moore, Lee, and Wake . The Harnett County Regional Water Treatment Plant supplies water to the Harnett County municipalities of Lillington , Angier, Erwin, and Coats . It supplies water to the Towns of Fuquay-Varina and Holly Springs in Wake County and also the Towns of Spring Lake and Linden in Cumberland County. It also jointly supplies water to Fort Bragg through a partnership with the Public Works Commission of Fayetteville. The Harnett County Regional Water Treatment Plant utilizes the Cape Fear River as the source for the system's drinking water and currently has a treatment capacity of forty-two million gallons a day (42 MGD). HRW's water system consists of nine County water and sewer districts . Each of these districts exists as a separate legal entity pursuant to Chapter 162A of the North Carolina General Statutes. The County maintains and operates the districts for a fee equal to the districts' debt service amount. This amount is paid from general revenues received from water and/or wastewater sales from the various districts. The County established a "Harnett County Public Utilities Fund" in 1998 that consolidated accounting for the operation of these districts. This allowed the department to budget revenues and expenditures in a consolidated manner rather than nine individual district budgets. HRW provides wastewater treatment to the Towns of Angier, Coats and Lillington in Harnett County. HRW also provides wastewater treatment to the Town of Fuquay- Varina in Wake County and Fort Bragg Army Base in Cumberland County. HRW was established in 1982 with approximately 600 water customers and 8 employees. We have grown in the thirty-seven years since to approximately 40,000 water customers, 13,000 sewer customers and 105 employees. HRW infrastructure consists of approximately 1,400 miles of water mains, 360 miles of sewer collection mains and totals over $325 million dollars in assets. In addition to the 42 million gallon per day 3 061520a HCBOC Page 52 regional water plant mentioned above , other assets include 2 wastewater treatment plants with a combined treatment capacity of 22 .5 million gallons per day, 20 e levated water storage tanks with 8 .9 mill ion gallons of capacity, 18.2 m ill ion gallons of ground storage capacity, a 60 million gallon reservoir, 24 water booster stations with pumping capacity of 133 million gallons per day and 98 sewer lift stations . Approximately 95% of Harnett County residents now have access to public water. As is apparent from the above history, HRW has experienced tremendous growth and accomp li shment through the valiant efforts and foresight of past and present Harnett County Commissioners and staff. Their dedication to a countywide water and strategically located sanitary sewer system is the reason for the utility's success . WATER SYSTEM Treatment Facility. HRW's existing 42 mgd (million gallons per day) regional water treatment facility was recently upgraded to that capacity in FY 2016-17 at a cost of approximately $12 million dollars . The project added four new filters , an upgraded alum sludge disposal system, new backwash/chemical storage and modified the raw water intake and raw water/reservoir low-lift pump stations . In conjunction with the project, the County entered into a formal water supply capacity agreement with Moore County in which Moore purchased 3 million gallons of daily water capacity in the Harnett Regional Water Treatment Plant. Moore joins Johnston County, the Towns of Holly Springs and Fuquay-Varina in Wake County, as well as Fort Bragg in Cumberland County as capacity holders in the Harnett County Reg ional Water Treatment Facility . Harnett Regional Water will continue to invest in technological upgrades in the plant and continue to plan to increase its treatment capacity to meet the needs of its growing regional customer base . Water Supply Plan. The State of North Carolina requ ires that all water systems submit an approved water supply plan annually. This plan is currently being updated by the HRW staff. The purpose of this plan is to provide evidence to the State that the water system is provid ing adequate planning for the supply of water through a designated 4 061520a HCBOC Page 53 planning period. Water supply planning is also continuing in the area of hydraulic modeling as the engineering firm of Hazen & Sawyer is engaged in providing an updated water hydraulic model of our entire distribution system . This will be critical importance in planning and directing future water resources to accommodate new growth . Water Conservation Measures. Harnett County amended its Water Shortage & Conservation Ordinance in the spring of 2008 . The ordinance was amended in response to the drought conditions in our area over the last several years . The ordinance now more clearly defines the stages of water conservation and what triggers their enactment. It also established a normal irrigation schedule and increased the department's enforcement authority during emergencies. Our water supply is a critical resource that must be protected at all costs. Water Distribution System. Three water transmission projects were recently completed in FY 2018-19. The most significant was the West Central Transmission Project which consisted of the construction of approximately thirteen miles of 20 inch water transmission main complete with a booster pump station from Lillington to the Seminole community near the Lee County line along US Hwy 421. This project costs approximately $8 million dollars and greatly improves our hydraulic efficiency in the west central part of the County. Another water distribution projects completed in FY 2018-19 was the South Central Transmission Project. It consisted of the installation of 7,500 feet of 12 inch water transmission main to alleviate low pressure zones in the South Central portion of the County and cost approximately $700 thousand dollars. The final water distribution project completed in FY 2018-19 was the WHIP Transmission Project. It consistsed of the construction of 7,800 feet of 16 inch transmission main along Hwy 87 to serve the new Benhaven Elementary School being constructed in the Western Harnett Industrial Park (WHIP). This project was completed at a cost of approximately $1 million dollars and , as is the case with all three water distribution projects, was funded from Harnett Regional Water's capital reserves. 5 061520a HCBOC Page 54 Regional I nterconnects. As you are aware, Harnett County's water system is interconnected to several area public water systems that we do not provide water to including : the City of Dunn , the Town of Benson, the City of Rale igh, the Town of Apex, the City of Fayetteville (PWC), the City of Durham, and finally the Town of Cary. These connections are of a vital importance in the event of emergency water shortage conditions . The ability to provide and receive additional water from these various sources makes all of these systems more dependent upon each other and truly interconnected in a regional manner. HRW is now a member of the newly formed Triangle Water Supply Partnership . Because of this alliance, our water system will participate with the triangle water utilities in regional water supply planning, with the goal of collaboratively planning for, maintaining, and implementing, long-term sustainable and secure water supplies for our region in the future. WASTEWATER SYSTEM Wastewater Treatment and Collection. The County currently owns two active wastewater treatment plants, the North Harnett Regional Wastewater Treatment Plant and the South Harnett Regional Wastewater Plant. The South Harnett plant began operation in June 2009 and has a capacity of 15 mgd . It serves all of the southern area of the County and Fort Bragg. The North Harnett Wastewater Treatment Plant has a capacity of 7.5 MGD and is currently undergoing major modifications to its filters and bio-solids storage facilities as part of the North Harnett Wastewater Treatment Plant Upgrade Project. This project is scheduled to be completed this fiscal year at a cost of approximately $11 million dollars . HRW is currently expanding its wastewater collection system as well by extending sewer to the only two remaining Harnett County schools currently not on public sewer. The South Harnett Elementary/Anderson Creek Primary School Wastewater Project is currently under construction at a cost of approximately $3 million dollars. It is scheduled for completion this fiscal year. Regional Wastewater Facilities. Harnett County has commissioned four different engineers since 1968 to look at comprehensive approaches to the long-range planning 6 061520a HCBOC Page 55 of Harnett County 's water and wastewater needs. The most recent of these is the Northern Harnett Wastewater Master Plan for the Districts in the northern section of the County. This study was authored by Hazen and Sawye r and was completed in FY 2017-18 . All of these wastewater plans have concluded that a regional approach utilizing a consolidation of systems is the best plan practical for protection of public health and economic development. There will continue to be County development of services which will extend from existing facilities ; and , due to the escalating cost of expansion and operating expenses , it is likely that other regions within the County will be attempting to reg ionalize systems within the next ten years . In addition to this, regulatory restraints will force regionalization to happen in order to eliminate as many discharges into our water basin as possible . Areas outside the County, which are tributary to our drainage basins and wastewater treatment facilities, (i.e . southern Wake County and northern Cumberland County as recent examples) also provide realistic opportunities for regionalization. These relationships should be nurtured to provide the greatest scale of economy in building additional wastewater collection lines to serve Harnett County citizens. FINANCIAL PLANNING Revenue Projections. Revenue projections for the next 10 years are difficult if not impossible to correctly predict. They are tied to a myriad of factors including residential and commercial growth in the County, local and regional economic condit ions, and the ability of our utility to meet all future water and sewer needs throughout the County and region. Before we can attempt to predict future revenues, we need to look at current revenue trends for the last several fiscal years . HRW Operating Revenues Financial Period FY 09-10 FY 10-11 FY 11-12 7 Operating Revenues $24,860,413 $28 ,042,836 $30 ,130,929 061520a HCBOC Page 56 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 $30 ,732 ,953 $34 ,624,099 $32, 162,037 $34,446,531 $35,872,649 $39,203,558 $39 ,987,902 You can see from these figures that revenues increased by $15,127,489 in the last nine fiscal years . This represents a 60% increase in annual operating revenues in that time span . The majority of this increase is due to the growth of water and wastewater infrastructure throughout the County and increasing growth of water supply to the surrounding region . Rates must be adjusted to cover the ever increasing cost of service to include debt repayment and meet capital reserve targets to cover emergencies and capital project funding . The overall financial strategy of the Department is to continue to maximize revenues consistent with an even pace of residential and commercial/industrial growth within the County. Expenditures will be kept in line consistent with adequately maintaining treatment and distribution systems while emphasizing regulatory compliance in all areas. Harnett Regional Water is at a historical crossroads in the sense that 95% of all County residents have access to water. Additional access to water has been the primary source of a growing revenue base in the past. However, since most areas within the County now have access to water, future revenue growth will be directly correlated to the Department's goal to provide access to sewer to densely populated unincorporated areas of the County and the Department's ever increasingly important role as a regional water and wastewater treatment provider to surrounding municipalities, counties and most importantly Fort Bragg. CUSTOMER SERVICE IMPROVEMENTS HRW recently had a "Public Utilities Efficiency Study" completed by the Management Consulting firm of Martin-McGill out of Asheville, NC. Although the overwhelming result of the study was positive, one of the main recommendations for improvement within the department was in the area of customer service. Specifically, the need to upgrade 8 061520a HCBOC Page 57 ex isting outdated technologies such as water/sewer customer billing software that was over a decade old, asset management /work order software, automated customer telephone systems , etc. HRW has aggressively started that process and is currently installing a customer information system (CIS) software system that includes a mobile work order and enhanced internet pay platform. We have also engaged with new providers to enhance our existing Interactive Voice Response (IVR) telephone system to give customers access to enhanced technological features. HRW is also scheduled to beg in an Automated Metering Infrastructure Project in FY 21 in which we will upgrade all of our existing meters to new smart meters. These new meters will send usage data to HRW through a wireless network and provide much more information to our customers and staff. This project has an estimated cost of $13.5 million dollars and will take approximately three years to totally complete. Capital Project Budget Summary Attachment 1 is a capital project budget summary that combines all the proposed capital projects discussed earlier in this report. It provides a snapshot of anticipated capital needs over the next ten years. The expenditures section shows each projects total budget. The revenue section shows the expected funding sources for each year. Duly adopted this the ____ day of ___ 2020, upon motion made by Commissioner , seconded by Commissioner ______ _ __ , and adopted by the following vote: Ayes: Noes: __ _ Absent: Board of Commissioners of the County of Harnett 9 061520a HCBOC Page 58 ATTEST: Margaret Wheeler, Clerk to the Board By:----------- Howard Penny , Chairman of the Board and of the governing body of all Water an Sewer Districts of Harnett County 10 061520a HCBOC Page 59 EXPENDITURES Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Totals Proiect Name FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 SHE/ACP School Wastewater Proiect $2,754,205 $2,754,205 Automated Meter Infrastructure Proiect $13,500,000 $13,500,000 BCC Collection Svstem UpQrade Ph I $4,093,000 $4,093,000 NHE/BEN School Wastewater Proiect $1,648,545 $1,648,545 NW Water Transmission $8,200,000 $8,200,000 SHWWTP Upgrade $2,500,000 $2,500,000 BCC Collection System Uparade Ph II $3,750,000 $3,750,000 Wake County Distribution Upgrade $8,500,000 $8,500,000 SWWWPS &FM $6,894,000 $6,8g4,000 WTP Property Acquistion-Watkins 50 acres $1,000,000 $1,000,000 NHWWTP Capacity UpQrade $30,000,000 $30,000,000 SC Tank 5 Construction (Doc's/Nurserv) $2,090,000 $2,090,000 South Harnett HiQh Service Feed $17,750,000 $17,750,000 Southwest ReQional GST $3,004,180 $3,004,180 MW Tank 6/SW Transmission Connect $390,000 $390,000 Totals $16,254,205 $5,741,545 $10,700,000 $12,250.000 $6,894,000 $31,000,000 $2,090,000 $17,750,000 $3,004,180 $390,000 $106,073,930 REVENUES --FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 Totals Grants from all sources $0 Revenue Bonds $0 State Revolvina Loans $2,090,000 $17,750,000 $19,840,000 Developer Participation $3,447,000 $3,447,000 Holly Springs $8,500.000 $8,500,000 Fuquay Varina $8,000,000 $8,000,000 Angier $4,000,000 $4,000,000 Lillington $4,000,000 $4,000,000 Reserves $16,254,205 $5,741,545 $10,700,000 $3,750,000 $3,447,000 $15,000,000 $3,004,180 $390,000 $58,286,930 Totals $16,254,205 $5,741,545 $10,700,000 $12,250,000 $6,894,000 $31,000,000 $2,090,000 $17,750,000 $3,004.180 $390,000 $106,073,930 Debt Summa FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 Totals Actual New Debt $0 $0 $0 $0 $0 $0 $2,090.00()_ $17,750,000 $0 $0 $19,840,000 Planned Rate Increases s Current Rates/Water FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 Totals $2012,000 min no chanQe no chan!le no chanae $22.00 no chanae no chanae no chan!le $24.00 no chanae no chanae $5.5011,000 gal above min no chanQe no chanQe no chanae $5.75 no chanQe no chanae no change $6.00 no change no change $2.38 Bulk Rate $2.60 no chanQe no chanQe no chanQe $2.85 no chanQe no chanQe no chanQe $3.15 no change $1.85 Bulk Rate Capacity Holders $2.05 no chanQe no chanae no chanae $2.25 no chanQe no chanQe no chanQe $2.50 no change % increase 10.0% no change no chanQe 7.5% 10.0% no chanQe no change 7% 10% no chanQe Monthly$ Increase in Ava Bill n/a n/a n/a $2.75 n/a n/a nla $2.75 n/a n/a Revenue from increase $650,000 $0 $0 $1,386,000 $820,000 $0 $0 $1,435,500 $975,000 $0 $5,266,500 Current Rates/Sewer FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028·29 FY 2029-30 Totals $15 Flat no chanQe no chanQe no chanae $16.00 no chanQe no chanQe no chanQe $17.00 no chanQe no chanQe $6/1 ,000 gals no chanQe no change no chanae $6.50 no change no chanae no change $7.00 no change no chanae $2.05 Bulk Rate Capacity Holders $2.30 no chanae no chanae no change $2.55 na chanae na change no chanae $2.85 no chanQe % increase 12.0% no change no chanoe 7.5% 11% no chanae no change 7.5% 12% no chanae Monthly$ Increase in Avg Bill n/a n/a n/a $3.50 n/a n/a n/a $3.50 n/a n/a Revenue from increase $450,000 $0 $0 $450,000 $340,000 $0 $0 $585,000 $450,000 $0 $2,275,000 Attachment 1 061520a HCBOC Page 60 Board Meeting Agenda Item AGENDA ITEM Ll -E ME ETING DA T E: June 15, 2020 TO: HARN ETT COUNTY BOARD OF COMMISSIONERS SUBJECT : Adoption of Harnett Regional Water FY 21 Water and Sewer Ordinance REQU ESTED BY: Steve Ward, HRW Director REQUEST: This is a formal request for the Board to approve HR W's FY 21 Water and Sewer Ordinance. A copy is attached for your review. Please place these items on the agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Loca l\Micro soft\ Windows \INetCache\Content.O utl ook\ W5ENE9SY\FY 2 1 C IP an d Wa ter Sewer Ordinance Agenda Request 6-1-20 .d ocx Page I of l 061520a HCBOC Page 61 DEPARTMENT OF PUBLIC UTILITIES WATER AND SEWER ORDINANCE July 1, 2020 061520a HCBOC Page 62 HARNETT REGIONAL WATER WATER AND SEWER ORDINANCE BOARD OF COUNTY COMMISSIONERS Howard Penny -Chairman Joe Miller -Vice-Chairman Gordon Springle Barbara McKoy Mark B. Johnson COUNTY OFFICIALS Paula Stewart, County Manager Steve Ward, Director 2 061520a HCBOC Page 63 TABLE OF CONTENTS Section 1. Authority 4 Section 2. Definitions 4 Section 3. Water Laterals and Tap-On 8 Section 4. Connection To Be Made By HRW Only Upon Application 8 Section 5. Application for Connection 8 Section 6. Disapproval of Application 9 Section 7. Separate Water and Sewer connections and Meters Required 9 Section 8. Connections and Meters to Remain Property of HR W 10 Section 9. Maintenance of Meters and Connections 10 Section 10. Connection To Other Supply and Cross-Connection Control 10 Section 11. When Water Meters Read 13 Section 12. Adjustment of Overcharges 13 Section 13. Meter Tests 14 Section 14. Bulk Water Usage 14 Section 15. Tampering with Meters and Stopcocks 14 Section 16. No Guarantee of Quality, Quantity of Pressure of Water Supply 15 Section 17. Protection of Water Supply 15 Section 18. Repealing Clause 15 Section 19. Procedures 15 Section 20. Initial of Minimum Charge 16 Section 21. HRW's Responsibility and Liability 17 Section 22. Consumer's Responsibility 17 Section 23. Access To Premises 18 Section 24. Change of Occupancy 19 Section 25. Suspension of Service 19 Section 26. Complaints -Adjustments 20 Section 27. Classifications, Rates, Fees, and Charges 21 Section 28. Connection to Existing Systems 24 Section 29 .1 Water and Sewer Extension in New Developments 24 3 061520a HCBOC Page 64 Section 29 .2 Section 29.3 Section 29 .4 Section 29.5 Section 29.6 Section 29.7 Section 30 Section 31. Section 32. Acquisition of Easements for Developers in County Participation Projects Extension of Water and Sewer Lines Within County Extensions Outside of County Extension Made by Other than HR W Personnel Observation by HRW of Work Done by Others Dedication of Water and Sewer Line Extensions Delinquent Service Fees Sprinkler Connections Provision for Cut-Off Valve 4 28 30 31 32 32 33 33 33 34 061520a HCBOC Page 65 AN ORDINANCE REGULATING THE USE OF WATER AND SEWER FACILITIES OPERATED BY HARNETT REGIONAL WATER FIXING RENTS, RA TES, FEES AND OTHER CHARGES AND PROVIDING FOR COLLECTION OF SAME. BE IT ORDAINED BY THE COUNTY BOARD OF COMMISSIONERS OF HARNETT COUNTY. Section 1. Authority. This ordinance is adopted pursuant to North Carolina General Statutes 153A-275, 162A-85.5 and 162A Article 6 for the purpose of providing adequate and reasonable rules and regulations to protect and regulate water supply and distribution systems and sewer collection systems owned or operated by HRW. The ordinance is also adopted pursuant to North Carolina General Statutes 153A-277, 162A-85.13, 162A-88, 162A-92 and 162A Article 8 for the purpose of establishing a schedule of rents, rates, fees, charges and penalties for the use of and services furnished by water supply and distribution systems and sewer collection systems owned or operated by HRW. Section 2. Definitions. Air-Gap Separation is an unobstructed vertical distance through the atmosphere between the lowest opening from any pipe or faucet supplying water to a tank, plumbing fixture, or other device and the flood level rim of the receptacle. Auxiliary Intake is any piping connection or other device whereby water may be secured from a source other than the public water supply. Backflow is any flow of water into the public water supply form any other source due to a cross-connection, auxiliary intake, interconnection, backpressure, backsiphonage, any combination thereof, or other cause. Backpressure is any pressure on any source of water other than the public water supply which may be greater than the pressure on the public water supply and may result in a backflow. Backflow Prevention Device is an approved effective device method used to prevent backflow from occurring in the potable water supply. The type of device shall be based on degree of hazard, existing or potential. 5 061520a HCBOC Page 66 Backsiphonage is any circumstance in which the pressure on the public water supply may be reduced to the point that the elevation and atmospheric pressure on a source of water other than the public water supply may result in a pressure to be greater than the pressure on the public water supply and may result in a back flow. Building is a structure as defined in Volume VII, One and Two Families, and Volume I, General Construction, of the NC State Building Code. Confinement Device is a backtlow prevention device that is installed within a private plumbing or distribution system to isolate a localized hazard from the remainder of said system. Connection is that part of the water service line which runs from the main to the property line, including all appurtenances to make the service complete and ready for use. Contractor A person or entity, licensed by the State of North Carolina Licensing Board, under contract to the Developer to perform the construction of water and sewer infrastructure of the Development. Consumer is the person legally or equitably responsible for the payment of charges for water or sewer on any premises. Containment Device is a backtlow prevention device installed at the point of separation between the public water supply and a private service or private distribution system at the point of metering. Controlled By is owned, operated or leased by. Cross-Connection is any physical connection whereby the public water supply is connected with any other water supply system, whether public or private, either inside or outside of any building or buildings, in such a manner that a flow of water into the public water supply is possible either through the manipulation of valves or because of ineffective check or back-pressure of any other arrangement. Cut-Off Valve is a valve used to regulate the water supply to the consumer's premises. Department shall mean Harnett Regional Water. 6 061520a HCBOC Page 67 Developer Any person, firm, corporation, or other legal entity improving property for commercial, industrial or residential purposes. Development Property improved for commercial, industrial or residential purposes. District shall mean any HRW water and sewer district established pursuant to Article 6, Chapter 162A of the North Carolina General Statutes. Double Check Valve is an assembly composed of two single, spring-loaded independently operating check valves, including tightly closing shut-off valves located at each end of the assembly, and having suitable connections for testing the water tightness of each check valve. Dual Check Valve is a device containing two independently acting check valves in series. Easement shall mean an acquired legal right for the specific use ofland owned by others. Engineer of Record A person licensed as a Professional Engineer in good standing with the North Carolina State Board of Registration for Professional Engineers and Land Surveyors acting as an agent for the Developer with regard to water and sewer line extensions. Fire Line is a system of pipes and equipment used to supply water in an emergency for extinguishing fire. Full Service Sprinkler Connection is a separate metered connection originating at a main and running to the property line, and includes all appurtenances to make the connection complete and ready for use. This connection is independent of any other water connection on the premises and shall not be connected to any plumbing or other pipeline where residual water therefrom is required to be discharged into the sewer system. HRW shall mean Hamett Regional Water. Improved Street is any street having a wearing surface of concrete, brick, stone block, asphalt, or any bituminous compound. 7 061520a HCBOC Page 68 Interconnection is any system of piping or other arrangement whereby the public water supply is connected directly with a sewer, drain, conduit, pool, heat exchanger, storage reservoir, or other device which does or may contain sewage or other waste or substance which would be capable of imparting contamination to the public water supply. Lateral is that portion of the water connection which does not include meter, box or meter setter or connection. Main is the pipe usually laid in a street running parallel to the property line which distributes water or collects sewer. May is permissive (see "shall). NCDEO North Carolina Department of Environmental Quality NCDWO North Carolina Division of Water Quality Occupant is the consumer who is actually in possession or control of any premises. Owner is the person having legal or equitable title to any premises. Payment Plan is an agreed upon schedule for satisfying a consumer's delinquent account status. Person is an individual, firm, association, partnership or corporation. Premises are land, building, or other structure and appurtenances thereto. Pressure Vacuum Breaker is an assembly containing an independently operating spring loaded check valve and an independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly must be equipped with suitable connections for testing the proper operation of the device and tightly closing shut-off valves located at each end of the assembly. Public Water Supply is the water and waterworks system of HRW, and its consumers outside the County boundary, for the provision of piped water for human consumption, and which supply is recognized as a public and community water system by the North Carolina Department of Environmental Quality, Division of Environmental Health, Public Water Supply Section. 8 061520a HCBOC Page 69 Record Drawings -Drawings prepared by the Engineer that indicate the details of the system following the construction phase and that at least meet the minimum standards set forth by the State of North Carolina and the North Carolina Licensing Board for Engineers and Land Surveyors and the HRW Sanitary Sewer and Water Specification Reduced Pressure Zone Principle Backflow Prevention Device (RPZ) is a device containing within its structure, two spring loaded independently operating check valves, together with an automatically operating check valves, together with an automatically operating pressure differential relief valve located between the two check valves. The first check valve reduces the supply pressure a predetermined amount so that during normal flow and at cessation of formal flow the pressure between the checks shall be less that the supply pressure. In case of leakage of either check valve, the differential relief valve, by discharging into the atmosphere, shall operate to maintain the pressure between the check valves less than the supply pressure. The device shall have suitable connections for testing, including tightly closing shut-off valves located at each end. Retrofitted Sprinkler Connection is a second metered connection originating at a point along that segment of the existing service line between the main and the first or existing meter and running to the property line, and includes all appurtenances to make the connections complete and ready for use. The Retrofitted Sprinkler Connection shall not be connected to any plumbing or other pipeline where residual water therefrom is required to be discharged into the sewer system. Service Line is a water line which may service a house, business, apartments, etc. which runs from the street to the establishment being served. Shall is mandatory (see "may"). Standard Size Main refers to a six-inch diameter water main and an eight-inch diameter sewer main. Subdivision The division of a tract, parcel, or lot into two or more lots or building sites or other divisions for the purpose, whether immediate or future, of sale, legacy, or building development and includes all division ofland involving a new street or change in existing streets to include re-subdivision. Subdivision shall also refer to uses of land not ordinarily considered a subdivision, but requiring utility installations. Examples of these uses are mobile home parks, multi-family projects townhouses, and planned unit developments. System Development Fee A charge or assessment for service imposed with respect to new development to fund costs of capital improvements necessitated by and attributable to such new development, to recoup costs of existing facilities which 9 061520a HCBOC Page 70 serve such new development, or a combination of those costs. The term includes amortized charges, lump-sum charges, and any other fee that functions as described by this definition regardless of terminology. Unit refers to a residential housing unit such as an apartment, condominium or duplex. Unusual Conditions to mean delays in acquiring materials, parts and (or) supplies, rock encountered in construction and other items which might cause delays not under the control of HRW. Water and Sewer Plans An engineered drawing, signed and seal by the Engineer of Record, in conformance with the HRW Sanitary Sewer and Water Specifications that delineates the water and sewer infrastructure as well as other on-site improvements proposed for the development of the subject property. Section 3. Water Laterals and Tap-On. Water laterals will be installed only at the request of the Owner or his agent. When the lateral terminates at the property line, the meter shall not be set and the lateral shall not be used until the owner of the property or his agent applies for service. Section 4. Connection To Be Made By HRW Only Upon Application. The construction of water laterals within the street right-of-way and the setting of meters shall be the responsibility of HRW. The construction of such lateral or the setting of such meter shall be done only after the written application therefor has been approved. The only exception to this provision will be when laterals and meter yokes are installed by Developer's contractors in new subdivisions in compliance with Rules, Regulations and Specifications as shall be established by HR W from time to time. Section 5. Application for Connection. Every application for water service shall list, on forms provided by HRW, the property owner, the applicant's name, social security number, driver's license number, phone number, and all other relative forms of identification required by HRW, the street on which the lot is located, the number of the house or a description of the lot location, the number of all types of fixtures planned in the building now and proposed for the future, the distance from the property line where service comes from the street to the furthermost point of the building as planned, and the name of the plumber who will do the work. This application shall be filed not less than ten days before the proposed connection is desired. Unusual conditions may be just cause for additional time in providing the services 10 061520a HCBOC Page 71 required. When the size of the service and the cost of the connection have been determined, the applicant shall deposit the previously determined cost and shall be issued a permit for the desired connection. Section 6. Disapproval of Application. If, in the opinion ofHRW through its duly constituted authority, the water connection applied for will be of such size or character as to put too great a demand on any part of the system and disrupt the HRW's ordinary water service (500 GPM at 20 PSI residual plus normal service requirements), it shall disapprove the application until such time as adequate means are provided by the applicant to eliminate the unsatisfactory condition. If, at any time, changes are made by a consumer in his service requirements so as to create an unsatisfactory condition in the HRW's water service, HRW shall require the consumer to adopt remedial measures to eliminate the unsatisfactory condition. HRW shall not in any way be responsible for any cost or inconvenience caused by a change in service requirements after an application has been approved, or by an installation before the application has been approved. Section 7. Separate Water and Sewer Connections and Meters Required. Each building shall have a separate meter, and where practicable shall have a separate water lateral. In the event that one lateral is used for two dwellings, commercial or industrial buildings, or used to serve two or more meters for the same dwelling, commercial or industrial buildings, a separate cut-off shall be provided for each meter. However, there shall be an exception to the requirement for separate water meters in the case of groups of mobile homes or apartment developments under single ownership. In the case of said groups of mobile homes or apartment developments of more than ten (10) units, one meter shall be used for the entire project unless additional meters are deemed necessary by the proper HRW authority, and the following conditions shall be met: (a) Bills will be rendered to the Owner of the property. (b) The bill will be calculated by a minimum charge for the master meter and for each of the total number of units included thereafter, and calculating the remaining bill based on the total consumption passing through the master meter above the minimum; provided, however, owners often or fewer multiple units may elect to have water metered directly to each unit and the charge therefore billed directly to the user in each unit. (c) Should any portion of the development be sold, the owners shall be responsible for paying whatever additional costs would be involved in bringing the divided development into compliance with this article. 11 061520a HCBOC Page 72 Section 8. Connections And Meters To Remain Property ofHRW. All meters, boxes, pipes and other equipment furnished and installed by HRW in a water or sewer connection shall remain the property of the HRW. If, after an installation is completed, the property owner requests that a meter or lateral be changed in size and this request is approved by HRW, the property owner shall pay for the change of lateral as though it were a new connection and shall pay or be credited the difference of the cost of meters in the original and new installations according to the then current price of the two meters. Section 9. Maintenance Of Meters And Connections. All meter and water laterals shall be maintained by HRW at the HRW's expense. Section 10. Connection To Other Supply and Cross-Connection Control. No part of the HRW's water system shall be connected to any source of water supply other than those authorized by official action of the County Board of Commissioners. If, on any premises, both HR W water and water from any other source is used, the piping shall be completely separate. Pipes carrying water from a source other than HRW's supply shall be painted yellow. It shall be unlawful for any person to cause a cross-connection, auxiliary intake, or interconnection to be made with the public water supply; or allow one to exist for any purpose whatsoever. HRW has the responsibility to inspect properties served by the public water supply where cross-connections with the public water supply are deemed possible. The frequency of these inspections shall be set by the department. HRW shall have the right to enter, at reasonable time, any nonresidential property served by a connection to the public water supply for the purpose of conducting these inspections. In those cases in which the property owner chooses not to provide such access, HRW may designate the location as a high hazard in accordance with the paragraphs below. The following uses shall be classified as hazardous uses: (a) Hazardous uses include, but are not limited to: pumps or tanks handling sewage, radioactive, lethal, or toxic substances, boiler and steam connections, sewer waste lines, low inlets to receptacles containing toxic substances, coils or jackets used as heat exchangers, flush valve toilets without vacuum breaks, bacterial and viral materials, private wells or other private water supply, irrigation systems, water systems or hose connections, booster pumps, carbonation equipment, or similar hazard potential as determined by the Department. 12 061520a HCBOC Page 73 (b) Any location at which the nature or mode of operation within a premise are such that frequent alterations are made to the plumbing or at which there is a likelihood in the determination of the Department that protective measures may be subverted, altered, or disconnected. (c) Any facility which contains, but is not limited to, a bottling plant, cannery, a building having five or more stories, battery manufacturer, exterminator, greenhouse, chemical processing plant, dairy, dye works, film laboratory, car wash, hospital, commercial laboratory, laundry, metal fabrication operation, mortuary, swimming pool, morgue, x-ray equipment, medical office with laboratory, aspirator, medical washing equipment, packing house, plating plant, poultry house, power plant, nuclear reactor, pumped fire sprinkler or riser system or those equipped with facilities for the introduction of freeze preventive chemicals or other substances other than water. All installations described in the above paragraphs (a)-(c) shall be deemed hazardous uses, and must have a containment device in the form of a reduced pressure zone backflow prevention device provided that, if the consumer demonstrates to the satisfaction of HRW that sufficient internal confinement devices have been installed and tested. The Department may require that the consumer provide engineering drawings sealed by a professional engineer of installations within the premises, which provide complete internal protection against cross-connection as approved by the Department. Any such connection shall be considered another connection for the purpose of determining the type of containment device required. Each internal confinement device shall be one of the following, as approved by HR W or their authorized representative: reduced pressure zone principle backflow prevention device, double check valve backflow prevention device, air gap, vacuum break-pressure type, or dual check valve. Each reduced pressure zone principle backflow prevention device serving as an internal confinement device shall have a mesh strainer immediately upstream of the inlet gate valve. Services to single-family residential units, not otherwise required by this ordinance to have other containment devices, may have a containment device in the form of a dual check valve. HRW supplies this dual check valve when residential connections are installed. On all other services which other containment devices are required the owner's representative shall be required to install these devices prior to the installation of a meter by HRW. On all such services for which meters have been applied prior to the adoption of this ordinance, said dual check valve shall be installed by HRW, provided that the Department reserves the right to charge the owner or occupant of any residence for the cost of said device and its installation. Maintenance of dual check valve containment devices installed in accordance with this section shall be conducted by the Department. All other connections to the public water supply of HRW shall have containment devices in the form of double check valve backflow prevention devices as set forth in the following paragraph. This shall include water mains installed by HR W, including but not limited to mobile home parks, apartments, group housing projects, and other private distribution systems, or similar hazard potential as determined by HR W or their authorized representative. 13 061520a HCBOC Page 74 All containment devices shall be installed according to the following procedure: (a) The containment devices shall be located off street right-of-way on the water main side of any plumbing connection. When installed in a building, the device shall be located on the service line immediately after its entrance into the building. Each containment and confinement device shall be installed in a location which is physically accessible for inspection and testing as determined by HRW. Containment devices which have been buried in the ground do not satisfy the provisions of this ordinance. Each reduced pressure principle zone device shall be installed such that flooding of the device is unlikely as determined by the Department. (b) HR W shall maintain a list of approved manufacturers and models of hazard containment devices and drawings of standard installations, copies to be made available through the administration office of the Department. All installations and materials shall conform to HR W standards. (c) In those cases in which containment and/or confinement devices have been previously installed by any party, the responsibility for maintenance, testing, and replacement as applicable shall be with the consumer. ( d) The cost of said means of containment, and any other plumbing modifications necessary and convenient thereto, and the testing and maintenance thereof is to be paid for by the consumer. Upon identification of a hazard, or hazard potential, as defined in this section of the ordinance, HRW shall notify the consumer, ofrecord, of the property on which the hazard exists of the following: (a) Location of the Hazard (b) Nature of the Hazard Observed (c) Date of the Hazard Observed (d) Applicable Section of the Ordinance (e) Requirements of the Ordinance Such notification to be made by certified mail, with return receipt requested. HR W shall be notified by the consumer when the nature of use of the property changes so as to change the hazard classification of that property, as set forth in this ordinance. 14 061520a HCBOC Page 75 The consumer at each property at which containment and/or confinement device(s) have been installed shall have each containment or confinement device(s) tested on an annual basis, and perform any routine maintenance to such device as recommended by the manufacturer, and provide the Department with a report of that inspection and work. The consumer shall cause such maintenance, or repairs to be made, rendering the device fully operational. Failure of the consumer to perform that testing and maintenance shall cause for the premises to be deemed an immediate public health hazard. HR W may immediately thereafter discontinue public water supply service to that premises and service shall not be restored until such devices have been rendered fully operational. Where the use of water is critical to the continuance of normal operations or protection oflife, property, and equipment, duplicate containment or confinement devices shall be provided by the property owner to avoid the necessity of discontinuing water service to test or repair the device(s). Consumer responsibilities under this section include: (a) The consumer shall, as required in this ordinance and upon notification, install the hazard containment device(s) as required within ninety (90) days of the date of notification. (b) If, after expiration of ninety (90) days, the containment device(s) has not been installed in conformance with the standards set forth in this ordinance and by the Department, in proper working condition, the Department may discontinue the public water supply at that premises, and service shall not be restored until such devices have been installed. The Department may permit an extension of up to ninety (90) additional days if compliance efforts are underway and the existence of hardship can be determined. ( c) HR W shall bear no liability for direct or consequential damages caused by the discontinuance of service pursuant to this ordinance. Section 11. When Water Meters Read. All water meters on water systems controlled by HRW shall be read monthly unless unforeseen circumstances dictate otherwise. 15 061520a HCBOC Page 76 Section 12. Adjustment Of Overcharges. HR W shall have the authority to adjust one water and/or sewer monthly bill per twelve months after determining that the bill is excessive, upon the following conditions: (a) If the cause is a defect in a water meter, the water bill shall be reduced to the average amount of such bill for the preceding three (3) months. (b) When proof of repair is furnished to substantiate a leak, the water bill shall be reduced by fifty percent ( 50%) of the amount by which it exceeds the average amount of the consumer's bill for the preceding three (3) months. The average is then added back in to determine the final amount. Leak adjustments for sewer accounts are determined by reducing the sewer bill to the preceding three month average. ( c) If the cause is of an undetermined origin, and it does not appear upon investigation that the occupant or occupants of the premises served were in any way at fault for the excessive water bill, the adjusted bill shall be calculated the same as in (b) of this rule. ( d) All metered water lost due to negligence on the part of the user will be charged at the normal rate, and no adjustment of the bill shall be made. Section 13. Meter Tests. Any consumer may have a test of his water meter made upon payment in advance of a fee of actual cost of the test for any size meter. A deposit for the estimated cost of the test is required before such test is conducted. If the consumption shown on the meter in question is greater than twice the average consumption for the preceding six months, the fee for testing the meter shall be waived. Since the most accurate water meters suitable for general use require a margin of approximately two and one-half percent for error, any meter which shows upon test an error not greater than two and one-half percent shall not be considered defective. If the meter is found to be over-registering in excess of two and one-half percent, refund shall be made in accordance with Section 12 (a) above, and the deposit paid for the test shall be refunded. 16 061520a HCBOC Page 77 Section 14. Bulk Water Usage. HRW allows consumers or commercial establishments to use bulk water from public fire hydrants through the use of portable hydrant meters after an application has been made and deposit has been paid. The actual deposit shall be determined by HRW according to the size of the hydrant meter and is refundable upon the satisfactory return of the meter. Failure to return the meter in a timely fashion will result in the customer being charged for the full prevailing cost of the hydrant meter. A chain of custody form will be used to annotate the serial number of the hydrant meter, the customer name and relevant billing information, and the signature of the customer requesting the meter. A daily, monthly or yearly rental rate will be billed to the customer according to the desired usage. Any customer requesting to keep the meter for a year will be provided to pay that rental rate at the time of meter issuance or the beginning of each new yearly billing period. The water user also agrees to pay for water obtained at the rate of $6.00 per 1,000 gallons. A chain of custody form will be used to annotate the serial number of the hydrant meter, the customer name and relevant billing information, and the signature of the customer requesting the meter. The applicant shall be responsible for any damage to the hydrant, meter, backflow, connections, etc., used in the installation and the cost of any such damage shall be taken from the deposit. After deducting the water bill, appropriate rental rate and any cost of damage to the installation, HRW shall refund the balance of the deposit to the applicant as soon as the meter is removed and returned to the HRW's stock. While in use, no wrench shall be used on the hydrant except a hydrant wrench furnished by HRW. If scarred by unauthorized methods, the cost of nut and labor to repair shall be charged to person responsible. Should the water bill, rental rate and cost of damage exceed the deposit, the user shall pay the amount of such excess to HRW. Section 15. Tampering With Meters and Stopcocks. No person, except an employee of HRW, shall turn the stopcock installed in each meter box nor shall any person construct or have constructed any bypass around any meter except as may be installed and sealed by HRW. The fact that water is cut on to any premises by a person without the prior knowledge of either HRW or the consumer shall not relieve the consumer of liability for such unauthorized use of water. A minimum fee of$ I 00.00 shall be imposed upon the consumer where such tampering or unauthorized use of water has occurred. Section 16. No Guarantee Of Quality, Quantity Of Pressure Of Water Supply. Neither the District nor HR W guarantees the quality, quantity or pressure of its water supp]y. It is hereby made a portion of the terms on which HRW and the District furnish water to consumers that HRW and the District shall in no case be liable to any consumer for any defect on quality or any deficiency in quantity or pressure; that HR W and the District shall not be liable to any consumer for damages resulting from turning on or the complete or partial cutting off of water; and no deduction shall be made from any water bill 17 061520a HCBOC Page 78 by reason of any such defect or deficiency. No HR W employee shall take responsibility for telling a property owner or occupant how best to care for his boiler, heater or other equipment which is affected by the discontinuance, either temporary or permanent, of his water supply. The owner or occupant shall be entirely responsible for his equipment and shall hold HRW and the District in no way responsible for damage thereof. Section 17. Protection Of Water Supply. No person shall contaminate any portion of HRW or of the Districts' water supply whether the same is in a reservoir, or tank, or pipe. Section 18. Repealing Clause. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. If any section, paragraph, subdivision, clause or provision of this ordinance shall be adjudged invalid, such adjudication shall apply only to such section, paragraph, subdivision, clause or provision so adjudged, and the remainder of this ordinance shall be deemed valid and effective. Section 19. Procedures. (a) Service will be supplied only to those who apply. (b) Users will make application for service, in person or online, at HRW and at the same time make the deposit guarantee required below. A $15.00 account set-up fee and/or transfer fee of the same amount is due upon initial account set up or subsequent transfer of a consumer's water service to another address. (c) The amount of deposit shall be determined by entering all responsible consumer information into an On-line Utility Database. If the consumer or consumers have a history of outstanding debt to other utilities, a copy of the amount of debt and the utility to which it is owed shall be provided to the consumer at the time of application. A credit score is determined by this procedure. ( d) Property owners, if approved by the procedure described in Section 19 ( c) shall not be required to make a deposit. If the property owner is not approved by the above described procedure, they will be charged a minimum deposit of $50.00. This deposit will be refunded after one year of no penalties such as delinquent or reconnection fees. All other consumers, if approved by the procedure described above, shall make a minimum cash deposit of $50.00 per service requested. All other consumers with a delinquent credit history will be charged a minimum deposit of $100.00 per service requested. Deposits shall not accrue interest. All consumers who qualify as commercial users under the current rate structure shall be exempt from this deposit requirement. 18 061520a HCBOC Page 79 (e) All property owners with no established accounts, must provide HRW with a deed or purchase agreement for the property where water and/or sewer service will be provided. All other users must provide HRW with a copy of a rental or lease agreement for the property where water and/or sewer service will be provided. All consumers identified as financially responsible parties on the rental or lease agreement shall be listed as responsible parties on the account at setup by HRW. (f) HRW may reject any application for service not available under a standard rate or which involves excessive service cost, or which may affect the supply of service to other customers or for other good and sufficient reasons. (g) HRW may reject any application for service when the applicant is delinquent in payment of any bills incurred for service or connection fees previously supplied at any location, provided that when the Owner of the premises has been served water and has not paid for the same, HRW shall not be required to render service to anyone at said location where the water was used until said water bill has been paid. (h) The person or persons in whose name the account is under shall be responsible for payment of all bills incurred in connection with the service furnished. (i) A separate deposit is required for each meter and/or service connection requested. (j) The deposit receipt is not negotiable and can be redeemed only at HRW. (k) The deposit required by this ordinance or part remaining thereof will be refunded upon payment of final bill and final accounting except in instances described in section (d) above in which it may be refunded earlier. (I) Final bills are prorated based upon the number of days service is provided. Section 20. Initial Or Minimum Charge. (a) The initial or minimum charge, as provided in the rate schedule, shall be made for each service installed, regardless oflocation. (b) In resort or seasonal areas where service is furnished to a consumer during certain months only, the minimum charge per service for the period of non-use shall be the regular minimum as set out in the published rates ofHRW. 19 061520a HCBOC Page 80 (c) Water furnished for a given lot shall be used on that lot only. Each consumer's service must be separately metered at a single delivery and metering point. Each commercial unit and each storeroom or stall used for business purposes shall have a separate meter. All commercial use including storerooms and stalls for business purposes shall be metered separately from any residential use and vice versa, whether now in service or to be installed in the future. (d) Consumers shall be responsible for paying the minimum monthly water bill whether or not water is actually used during a month. Section 21. HRW's Responsibility And Liability. (a) HRW shall run a service line from its distribution line to the property line where the distribution line runs immediately adjacent and parallel to the property to be served, and for which a tap-on fee, and system development fee(s) then in effect, will be charged. The tap-on-fee is subject to deviate from the set rate due to cost of the service installation. (b) HRW may install a meter at the property line or, at HRW's option, on the consumer's property or in a location mutually agreed upon. (c) When two or more meters are to be installed on the same premises for different consumers, they shall be closely grouped and each clearly designated to which consumer it applies. ( d) HR W does not assume the responsibility of inspecting the consumer's piping or apparatus and will not be responsible therefor. (e) HRW reserves the right to refuse service unless the consumer's lines or piping are installed in such manner as to prevent cross-connections or backflow. (t) HRW shall not be liable for damage of any kind whatsoever resulting from water or the use of water on the consumer's premises, unless such damage results directly from negligence on the part of HRW. HRW shall not be responsible for any damage done by or resulting from any defect in the piping, fixtures, or appliances on the consumer's premises. HRW shall not be responsible for negligence of third persons or forces beyond the control ofHRW resulting in any interruption of service. (g) Under normal conditions, the consumer will be notified of any anticipated interruption of service. 20 061520a HCBOC Page 81 Section 22. Consumer's Responsibility. (a) Piping on the consumer's premises must be so arranged that the connections are conveniently located with respect to HRW's lines or mains. (b) If the consumer's piping on the consumer's premises is so arranged that HRW is called upon to provide additional meters, each place of metering will be considered as a separate and individual account. (c) Where meter is placed on premises of a consumer, a suitable place shall be provided by consumer for placing such meter, unobstructed and accessible at all times to the meter reader. (d) The consumer shall furnish and maintain the service line on the consumer's side of the meter; HRW to provide a like service on HR W's side of such meter. (e) The consumer's piping and apparatus shall be installed and maintained by the consumer at the consumer's expense in a safe and efficient manner and in accordance with HRW's rules, regulations, specifications, and ordinances and in full compliance with the sanitary regulations of the North Carolina State Board of Health. (f) The consumer shall guarantee proper protection for all property controlled by HRW and placed on the consumer's premises by HRW or any predecessor in interest to HRW and shall permit access to it only by authorized representatives of HRW. (g) In the event that any loss or damage to such property or any accident or injury to persons or property is caused by or results from the negligence or wrongful act of the consumer, his agents, or employees, the cost of the necessary repairs or replacements shall be paid by the consumer to HR W and any liability otherwise resulting shall be assumed by the consumer. (h) The amount of such loss or damage or the cost ofrepairs shall be added to the consumer's bill; and if not paid, service may be discontinued by HRW. 21 061520a HCBOC Page 82 Section 23. Access To Premises. HR W personnel shall have access at all reasonable hours to the premises of the consumer for the purpose of installing or removing property controlled by HRW, inspecting piping, reading or testing meters, or for any other purpose in connection with HR W's service and facilities. Section 24. Change of Occupancy. (a) Not less than three days notice must be given in person or in writing to discontinue service for a change in occupancy. Such notice shall be given at the HRW office which has responsibility for management of water and sewer systems. (b) The outgoing party shall be responsible for all water consumed up to the time of departure or the time specified for departure, whichever period is longest. Section 25. Suspension Of Service. (a) Services may be discontinued at the request of the consumer, provided the consumer pay all current balances. When services are discontinued and all bills paid, the deposit will be refunded in accordance with this Ordinance. (b) Services may also be discontinued by HRW to any customer whose account remains delinquent for more than ten (10) days. The deposit will be applied by HRW toward settlement of the account. Any balance will be refunded to the consumer; but if the deposit is not sufficient to cover the bill, HR W may proceed to collect the balance in the usual way provided by law for the collection of debts. (c) Property owners may have a service discontinued for rental property in the event that the rental unit is vacant for a period not to exceed twelve (12) months. If the rental property is still vacant after twelve (12) months from the original suspension date, the property owner will begin to receive minimum bills for that location to include the account setup of $15.00. ( d) Service discontinued for non-payment of bills will be restored, at the request of the consumer only after bills are paid in full, and a service charge of $40.00 paid for each meter reconnected except as set forth hereafter. The consumer being reconnected must also make the required deposit. The consumer may elect to pay an additional service fee of $50.00 to expedite the reconnection process. The payment of this fee will guarantee the reestablishment of water service to the consumer on the same day the account is paid in full. 22 061520a HCBOC Page 83 (e) After a connection has been discontinued for a period of twelve consecutive months HRW may remove the meter base, meter, curb stop valve, meter box and service line for use elsewhere or for storage. (f) At any time after a connection has been discontinued an additional service charge equal to the then current tap-on-fee shall be paid as a reconnection fee. Also the consumer must make the required deposit. (g) HRW reserves the right to discontinue its service without notice for the following additional reasons: 1. To prevent fraud or abuse. 2. Consumers willful disregard for HRW's rules and ordinances. 3. Consumers nonpayment or adherence to agreed-upon payment plan terms. 4. Emergency repairs. 5. Insufficiency of supply due to circumstances beyond HR W's control. 6. Legal processes. 7. Direction of public authorities. 8. Strike, riot, fire, flood, accident, or any unavoidable cause. (h) HRW may, in addition to prosecution by law, permanently refuse service to any consumer who tampers with a meter or other measuring device. (i) HRW gave a privilege for early connection to the water system to every property owner or resident as the water mains were installed. From time to time, HRW may give privileges for connections at reduced amounts in order to encourage additional hookups to increase revenue. Any consumer who takes advantage of a reduced connection will be responsible for paying at least the minimum monthly water bill whether or not water is actually used until such time as the reduced connection fee charged plus all monthly water bills charged equal the then current charge for tap-on connection. The consumer shall remain 23 061520a HCBOC Page 84 liable for at least the minimum monthly bill thereafter until he has notified HR W in accordance with other provisions of this ordinance that he desires to stop his service. Section 26. Complaints -Adjustments. (a) If the consumer believes his bill to be in error, he shall present his claim, in person, at HRW before the bill becomes delinquent. Such claim, if made after the bill has become delinquent, shall not be effective in preventing discontinuance of service as heretofore provided. The consumer may pay such bill under protest, and said payment shall not prejudice his claim. (b) HRW will make special meter readings at the request of the consumer for a fee of $25.00 provided, however, that if such special reading discloses that the meter was over read, or in error in any way, the fee will be refunded. ( c) Meters will be tested at the request of the consumer upon payment to HRW of the actual cost to HR W of making the test provided, however, if the meter is found to over register or under register beyond two and one-half per centum (2 1/2) of the correct volume, no charge will be made. (d) If the seal of the meter is broken by other than HR W's representative, or if the meter fails to register correctly, or is stopped for any cause, the consumer shall pay an amount estimated from the record of his previous bills and/or from other proper data. No modification ofrates or any of the stipulations in this ordinance shall be made by any employee of HRW. Section 27. Classifications, Rates, Fees and Charges. The following classifications, rates, fees, and charges are adopted: (a) Classification of Service. All services are classified under three categories to include residential, commercial, or bulk municipal users. A residential service is a service requiring a meter size up to and including one inch. A commercial service is a service requiring a meter 24 061520a HCBOC Page 85 size greater than one inch up to and including two inches. A bulk municipal service is a service requiring a meter size greater than two inches, where the user is a municipality and/or other public body. (b) Rate Schedule: (1) Residential: Water Schedule Flat rate, first 2,000 gallons (minimum) All water used over 2,000 gallons Sewer Schedule Flat Rate, no gallons Commodity charge Flat sewer rate, one person household Flat sewer rate, two or more in household (2) Commercial: Water Schedule Flat rate, first 2,000 gallons (minimum) All water used over 2,000 gallons Sewer Schedule Flat rate, no gallons Monthly $ 20.00 $ 5.50 per 1,000 gallons Monthly $ 15.00 $ 6.00 per 1,000 gallons $ 40.00 $ 45.00 Monthly $ 27.00 $ 5.50 per 1,000 gallons Monthly $ 40.00 25 061520a HCBOC Page 86 Commodity charge Flat rate, institutional, no gallons Commodity charge (3) Bulk Municipal: $ 6.00 per 1,000 gallons $ 250 minimum $ 6.00 per 1,000 gallons Water-$ 2.60 for each 1,000 gallons used. Where bulk municipal connections exist, HRW may require that the water purchaser guarantee a minimum usage allocation and payment for the same, whether used or not. Water-Capacity Owners-$2.05 for each 1,000 gallons used. Bulk municipal rates may differ depending upon the purchase of capacity in County owned production facilities and/or other extenuating circumstances deemed by HRW. Water-Woodlake-$2.77 for each 1,000 gallons used. Sewer-$ 2.30 for each 1,000 gallons treated. Sewer-Linden Oaks-$2.60 for each 1,000 gallons treated. Energy Charges-$.25 for each 1,000 gallons of water used. Note: Energy charges may differ depending upon the number of pumps required for delivery. (c) Tap-On-Fees. Water Services 2 inch connection 1 inch connection 3/4 inch connection 3/4 inch connection $2,500 $ 1,500 $ 800 $ 200 for new District or HR W funded extension 26 061520a HCBOC Page 87 Sewer Services 4 inch gravity connection 6 inch gravity connection 8 inch gravity connection Step Tanlc $ 1,000 $1,500 $2,500 $2,000 Larger connections and/or road bores, including those for bulk municipal connections, shall be negotiated as may be appropriate. (d) Hydrant Meter Charges. Services 3/4 inch hydrant meter 3 inch hydrant meter (e) Septage Hauler Waste Fee Basic Facilities Charge Usage Charge Charges $250.00 Refundable Deposit $5.00/day or $140.00/month rental rate $1,200.00/yearly rate (must be paid up front) $6.00/1,000 gallons $500.00 Refundable Deposit $10.00/day or $280.00/month rental rate $2,500.00/yearly rental rate (must be paid up front) $6.00/1,000 gallons $20.00 per Truckload $85.00 per 1,000 gallons This service is available only to those applicants having obtained prior written approval from the HRW Wastewater Division. Waste from septic tanks and portable toilets shall be accepted if it fully conforms with the Harnett County Sewer Use Ordinance. 27 061520a HCBOC Page 88 (f) Rates for persons living outside the District. Rates for persons living outside of Harnett County and served by HRW water lines owned or operated by HRW or a District shall be equal to rates for persons living inside Hamett County so long as no tax is levied within Hamett County for support of the system; if a tax is levied on users inside Hamett County for the purpose of supporting the water system, then the users outside Hamett County shall pay an increased rate. (g) Water and Sewer System Development Fees. System development fees are a charge or assessment for service imposed with respect to new development to fund costs of capital improvements necessitated by and attributable to such new development, to recoup costs of existing facilities which serve such new development, or a combination of those costs. The term includes amortized charges, lump-sum charges, and any other fee that functions as described by this definition regardless of terminology. These charges are reasonable and necessary and result in a more equitable and economically efficient method of recovery of such costs to handle new growth and to serve new customers without placing an additional financial burden on existing customers solely through inordinate enhancement of water and sewer rates. A Water System Development Fee of $2,000.00 and a Sewer System Development Fee of $2,500.00 per connection, lot and/or unit will be charged for all new water and/or sewer services connecting to any water supply or distribution system and/or sewer collection system owned and/or operated by HRW. Determination of water and sewer system fees were accomplished per a system development fee analysis that met the requirements ofN.C.G.S 162A-205 and is posted on HRW's website for review. New commercial/industrial system development fees will be accomplished through the method of equivalent residential unit using the estimated water and sewer usage needed for the development. These system development fees shall be paid in the manner set forth below: The full balance of the fees for new land subdivision development shall be payable upon plat recordation or a commitment by HR W to provide water and/or sewer service to the new land subdivision development, whichever occurs later. In instances of any other new development to include commercial/industrial developments, the full balance of these fees shall be due prior to HR W's commitment to provide water and/or sewer service to the development. HRW reserves the right to impose a minimum lot count for each proposed phase within a new subdivision to prohibit excessive review and administrative overhead. This minimum lot count for phases will be determined on a case by case basis. 28 061520a HCBOC Page 89 (h) Plan Review Fees Plan review fees for extensions of HR W's water and sewer systems shall consist of a $250.00 Preliminary Plan Review for all projects and a $40.00 per lot and/or residential equivalent unit for all types of development. These fees cover plan review, on-site inspections, and one-year warranty inspections. Section 28. Connection to Existing Systems. In the event that HR W desires to connect its water distribution system to previously existing systems, all such systems must have the approval of the Division of Health Services, of the North Carolina Department of Human Resources before such connection may take place and all previously existing sources of water must be completely abandoned and rendered incapable of future water production. Section 29.1 Water and Sewer Extension in New Developments. Article V, Section 5.3 of the Hamett County Subdivision Regulations describes the basic conditions under which water and sewer extensions are required in HRW's jurisdiction. HRW reserves the right to provide or not provide water and sewer extensions depending upon the availability of water and sewer capacity. The responsibility for extending water and sewer mains to and within new subdivisions or within other new developments lies with the subdivider or Developer, although HR W may in its discretion contract with the subdivider or Developer to install such water or sewer lines with HRW personnel. (a) Water and Sewer Plan Requirements. If a water distribution or sewer collection system is to be installed in a subdivision in HRW's jurisdiction, and the system is to be assumed and maintained by HRW immediately upon completion of installation, a complete set of construction plans must be provided for the proposed system. The plans shall be prepared by a N .C licensed professional engineer serving as the Engineer of Record for the development and shall have their seal and signature with the date on each plan. Water and sewer plans shall include a determination of the estimated water and sewer capacity needed to serve the development based on NCDEQ design standards and shall consist of an overall composite plan, large scale individual plans with profiles as needed, detail sheets, grading plans, erosion control plans, specifications and calculations. Plans must also be submitted in electronic formats to include Computer Aided Design (CAD) and/or Portable Document Format (PDF). Plans will provide for the construction of water infrastructure from the point of connection with existing HRW water mains to the meter boxes of the properties to be served and for sewer infrastructure from the sewer clean out to the connection with existing HR W sewer mains. The plans must conform to HRW specifications, N.C. Administrative Code 15A Subchapter 2T Waste Not Discharged to Surface Waters and to 29 061520a HCBOC Page 90 Title 15A Subchapter 18C-Rules Governing Public Water Systems .. The engineer shall provide sealed as-built plans and location maps for all valves and hydrant locations upon construction completion. (b) Shop Drawing Review. The developer's Engineer of Record will review all shop drawings for conformance with HRW specifications prior to submittal to HRW. The shop drawing submittal to HRW shall include a cover letter by the developer's Engineer of Record certifying conformance with HRW specifications and summarizing any exceptions or concerns relative to approved drawings and/or HRW standards. ( c) Conformance and Inspection/Oversight. Improvements shall be installed in accordance with the established specifications, and other applicable policies of HRW. Contractor shall conform to all applicable local, state and federal regulations. No field changes to the plans are allowed without prior written approval from HRW. The Developer shall, at his expense, retain the services of the Engineer of Record for the purposes of providing necessary inspections and supervision of the construction work, record drawings and Engineer certifications. The engineer is responsible to insure that construction is, at all times, in compliance with accepted sanitary engineering practices and the approved plans and specifications. A copy of each Engineer's field report is to be submitted to HRW as each such inspection is made. Water and sewer infrastructure must pass all tests as required by HR W specifications and those of all applicable regulatory agencies. These tests include, but are not limited to, air test, vacuum test, mandrel test, visual test, pressure test, bacteriological test, etc. A HRW inspector must be present during testing. All test results must be submitted to HRW. All tests must be satisfied prior to Final Inspection. Following completion of construction of all water and sewer infrastructure delineated in the approved water and sewer plans a Final Inspection must be requested in writing by the Developer or Developer's engineer. The Developer's engineer and HRW inspector shall prepare a written punch list of any defects or deficiencies noted during this inspection, should any exist. Upon completion of the punch list, the Developer's engineer will schedule another inspection. In the event the number of inspections performed by HRW exceeds two, additional fees may be assessed to the Developer. ( d) Off-site and Over-sizing of Infrastructure. For developments that are not adjacent to water and sewer infrastructure of sufficient size and capacity to meet the needs of the proposed development, the Developer shall be responsible at their sole expense for the design and construction of any and all improvements to the HRW system deemed necessary to meet the service requirements of the development. The Developer shall incorporate the off-site improvements in the water and sewer plans submitted for the proposed development. These improvements shall be consistent with the HRW Utility Master Plans and 30 061520a HCBOC Page 91 conform to the requirements of this policy. The Developer may be required as a condition of approval of this development to install either on-site or off-site improvements of a greater capacity than required to serve their development in order for HRW to serve future developments or to meet other service needs ofHRW. If this is the case, HR W shall reimburse the Developer for any additional costs incurred as a result of installing such oversized lines. Under no circumstances will HRW reimburse the Developer for any additional costs associated with the installation of mains equal to or less than 8 inches in diameter for water and 12 inches in diameter for sewer as these sizes would be below or equal to the standard size mains utilized by the HR W. (e) Easements for Future Water and Sewer Lines. The Developer shall secure the services of a professional engineer to design the system in accordance with HR W specifications. HR W desires to develop its water and sewer infrastructure in an orderly manner that minimizes energy consumption and makes the most efficient use of existing and proposed infrastructure. To accomplish this, the Developer may be required as a condition of approval of their development to dedicate easements with the boundaries of the development to HRW for placement of future water and sewer infrastructure. The Developer shall incorporate the requested easements in the water and sewer plans submitted for the proposed development. Water and/or wastewater infrastructure proposed for acceptance and ownership by HRW must be in a dedicated utility right-of-way/easements or public right-of-way/easements. The cost associated with the acquisition of any easement or right-of-way contract for extensions of water and/or sewer mains over privately owned lands will be solely borne by the Developer. HRW also prefers that the Developer acquire these rights-of-way privately if at all possible. Further explanation of HR W's participation in easement acquisition for private development is explained in Section 30.2 below. (f) Transfer of Title. The Developer shall transfer to HRW, title to all water distribution and sewage collection systems installed by Developer's contractor. Such conveyance is to take effect without further action upon the acceptance ofHRW of said installation. As further evidence of said transfer of title, upon completion of the said installation and prior to the rendering of service by HRW, the Developer shall, without cost to HRW: (1) Convey at no cost to HRW, its successors or assigns by good and sufficient easement deed or dedication in right-of-way in a fonn satisfactory to HRW a perpetual right, easement and privilege to operate, maintain and repair or replace all water and wastewater mains, pipes, connections, pumps and meters within granted easements upon Developer's property in connection with supplying water and wastewater service to the inhabitants, occupants and customers in Developer's property and secure from each mortgagee and lien or a release of mortgagess' and lienors' 31 061520a HCBOC Page 92 interest in the easement and fixtures thereon for so long as the easement is used for the operation, maintenance, repair replacement of water and wastewater mains, pipes, connections, pumps and meters within the easements. (2) Transfer at no cost to HRW all Developer's right, title and interest in and to all of the water and wastewater supply lines, mains, connections pipes, valves, meters and equipment installed up to and within granted easements and right-of-way for the purpose of supplying water service and wastewater collection for the inhabitants, occupants and customers in Developer's property. (3) Furnish HRW with an AFFIDAVIT that all persons, firms or corporations who furnished labor or materials used directly or indirectly in the prosecution of the work required to be performed by the Agreement have been paid. Said AFFIDAVIT shall be written in such a form as approved and accepted by HRW. (4) Furnish HRW with a RELEASE OF LIEN from all contractors and suppliers of materials and/or labor who might have acquired interest into the installations by the supply of materials and/or labor otherwise. (5) Furnish HRW with all Manufacturers' warranties which Developer might have received or is due to receive on any part of the installations. (6) Pay to HRW any and all applicable charges which shall be due and payable prior to connection to HRW water and/or wastewater system. (7) Furnish HR W with a satisfactory warranty on guaranteeing all equipment and infrastructure installed pursuant to this Agreement against defect in materials, equipment of construction for a period of not less than one (1) year from date of acceptance of same by HRW. Said warranty shall be in such a form as approved and accepted by HR W. (g) Metering Requirements. Each individual apartment, residence, unit or business, must have an individual meters with the exception of existing apartment complexes, condominiums, shopping centers, mobile home parks and residential developments where lines do not meet HRW standards. These qualifications for the use of master meters, rather than individual meters, are clearly defined in section 7 of the Hamett County Ordinance Regulating The Use Of Water Facilities. (1) Meters meeting HRW specification and of appropriate size for desired application shall be furnished to the HRW at the expense of the Developer and shall become the property of HR W. 32 061520a HCBOC Page 93 (2) Each occupancy or property owner must post a security deposit and setup fee, as listed in Section 20 ( d) of the above-mentioned ordinance, prior to activation of the service. (3) All water lines and meter services must be in a right-of-way with a.minimum width of twenty (20) feet and dedicated to HR W for the operation and maintenance of said water lines and meter services. Section 29.2 Acquisition of Easements For Developers In County Participation Projects Should a Developer encounter problems acquiring utility right-of-way across private property for a project, he may request a meeting with the HRW Director, or his designee, to discuss gaining assistance from HRW. For eligibility of participation by HRW, the subject water or sewer line must serve a public purpose or benefit as defined in HRW's case as providing a minimum value, for residential developments, of $350,000 tax base per lot and a minimum number of 50 lots. Commercial or industrial developments will be reviewed on a case by case basis to determine their value. The Director will review and make a determination as to possible eligibility for participation. If the Director determines there is a valid basis for participation, the process will be explained to the Developer. Agreement to participate by the Developer will result in a letter of recommendation to the Legal Services Department and the County Manager. If the Legal Services Department agrees that participation is warranted then they shall notify the Developer in writing and then in conjunction with HRW meet with the Developer to review their obligations. All property maps and descriptions will need to be approved by HRW and need to comply with these standards and procedures. (a) One (1) copy of blueprint of each map with a copy of the descriptions of the taking shall be submitted by the Developer's engineering firm/surveyor for review. The map and descriptions need to be sealed by a professional surveyor. (b) Legal will contact the Developer's engineering firm/surveyor after review is completed so that review comments can be addressed. (c) The Developer's engineering firm/surveyor will have to re-submit a copy of blueprint of the corrected plans and a copy of the corrected descriptions, together with all the copies marked with corrections requests. ( d) When Legal is satisfied that all changes have been made, the Developer's engineering firm/surveyor will be contacted and asked of submission of the following items: 1) The original mylar of the plans, signed, sealed and dated by a professional surveyor. 2) A copy of the legal description, signed, sealed, and dated by a professional surveyor. 33 061520a HCBOC Page 94 3) A dxf of dwg drawing file submitted on a flash drive or through email, for all computer-generated with the drawings. This file should be on project coordinated (I.e. NAD83 coordinates). Also an ASCII points file, with the point number, coordinates, and descriptor of each point. (e) The Developer's attorney will need to prepare the required deeds and contact the County's Legal Department for the approval of the deeds. (f) The Developer or his attorney will furnish the Legal Department with a copy of the deeds after they have been recorded in the Office of the Register of Deeds of Hamett County, NC. (g) In lieu or preparing property maps, legal descriptions, deeds and deeds of assignment, the Developer may choose to have his surveyor prepare a plat of recordation. The Legal Department will still review the plats. Once the maps have been finalized they will need to be submitted to the Planning Department for their review. The Developer may then have the owners sign dedications statements on the plat. (h) In the event that the property owner denies the Developer's surveyor access to the property, the surveyor shall compile the maps needed for the easements from publicly available sources and use these documents to estimate the easement square footages required. The estimated value of the easements, per square footage, based on the independent appraisal shall be multiplied by the estimated required square footage of the easement as a basis of offer. This offer may be considered as sufficient proof that a good-faith effort was made. Final settlement value will be contingent upon a survey meeting HCDPU's requirements as stated above. (i) The Developer shall send letters to the property owners requesting permission of site access and HRW will initiate contact with the affected property owners to alert them to the activity. Based on the approved drawings and descriptions, the Developer commissions an independent appraisal of the properties. An offer shall be in writing to the property owner and sent via certified mail, return receipt requested. Upon refusal of the offer, as detailed above: (j) HRW will schedule a meeting with the Developer and the affected property owner(s) to; discuss the situation, explain the necessity for the project ( e.g. public good, public necessity, coordination with the long-term infrastructure development of the County), and ascertain that an offer has been made and effused. Furnish Legal Department copies of correspondence as written documentation. 34 061520a HCBOC Page 95 (k) If condemnation proceedings are the only option left to obtain the necessary easements, a Board of Commissioner Agenda item from the Hamett Regional Water Director to the County Manager must be prepared and sent and copied to the Legal Department. (1) Legal Department will notify the Developer and the affected property owners as to the date, which the Board of Commissioners will consider the request. (m) Board of Commissioners will decide as to whether or not to direct Legal to initiate the condemnation process of the property in question. Condemnation under this Policy shall be subject to the Board of Commissioners findings of public purpose, public necessity, and approval of exercise of eminent domain. (n) Upon the Board of Commissioners approval and prior to HRW staff starting action, the Developer to deposit with HRW twice the amount of the estimated cost of the right-of-way. The Developer will have the right to have his attorney participate in the process in conjunction with HR W attorneys. If the Developer elects not to, he shall furnish a waiver to HRW to that effect. Upon obtaining the right-of-way, HRW shall refund to the Developer all funds (item m) over and above those required to obtain the right-of-way. In the event that condemnation becomes and is approved by County Commissioners, the Developer shall write a letter to HRW stating that he will be fully responsible for any and all cost and expenses awarded by the court in the condemnation case. For County projects, that letter will be written to the County Development Services Department. At the option of HRW, the Developer may be required to deposit additional funds up to five times the amount of the estimated right-of-way value. HRW will retain these funds until completion of the judgment, at which time any remaining monies will be returned to the Developer. The money on deposit with HRW will bear no interest. Section 29.3 Extension of Water and Sewer Lines Within County. (a) HRW currently extends service by 3 methods: 1. Capital Projects using Loan & Grants to fund. 2. Private Development within public rights-of-way or dedicated rights-of-way funded by private funds. 3. Co-operative Projects -between HRW and private sector for commercial and industrial development. The amount ofHRW funds contributed to a co-operative project is guaranteed to be repaid to HRW by the 35 061520a HCBOC Page 96 Developer in net tax proceeds from the improved Property within the first five years. If the net tax proceeds received within the five year period fail to equal HRW's fiscal contribution to the project, the Developer shall pay the difference to HRW. (b) HRW proposes to designate, from the Hamett Regional Water Fund, certain restricted annual appropriations for the development of water and sewer line extensions within Hamett County. All requests for extensions shall be rated on the following point system. 1. Public Health Severity 2. Cost Feasibility Based Upon Return of Investment 3. Contributed Capital by Individual or Business 40 points 40 points 20 points Points Maximum 100 Points The responsibility for rating each request will be with the Director of Hamett Regional Water or the designee of the Director. A minimum score of 50 points is required in order for the Hamett County Board of Commissioners to consider the request. Section 29 .4 Extensions Outside of County. (a) HRW has no responsibility to provide water or sewer service to property located outside the County. However, upon request, HR W may extend its water or sewer lines to serve properties outside the County when it determines that it is in the County's best interest to do so. (b) Any owner of property outside the County who seeks an extension of HR W's water or sewer system to serve the property shall submit an application for extension to HRW. The owner shall provide all information HRW deems necessary to determine whether the requested extension is feasible and in the County's best interest. (c) The responsibility for, and the entire cost of, extending a water or sewer line to serve property outside the County shall be borne by the property owner requesting the extension. 36 061520a HCBOC Page 97 Section 29.5 Extensions Made by Other than HRW Personnel. (a) Extensions ofHRW's water or sewer system installed by other than HRW personnel, whether inside or outside the county, shall be installed by a licensed utility contractor in accordance with the provisions of this policy as well as other HRW specifications and requirements. Among other matters, such specifications shall govern the size of all lines, their locations, grades, materials used, manner of installation and provision for future extensions. (b) No construction or any addition to HR W's water or sewer system shall commence until detailed plans have been reviewed and approved by the Director of Hamett Regional Water or the designee of the Director. Such plans shall include whatever information the administrator deems necessary to determine whether the proposed extension complies with all applicable HRW specifications and requirements. (c) Water lines intended for addition to HRW owned water system will be allowed to connect to the system if installed within the rights-of-way of a dedicated street or if adequate permanent easements are provided. Sewer lines shall also be installed within public street rights-of-way wherever practical, but HRW may accept sewer lines constructed on private property (where the topography makes this necessary) if adequate permanent easements are provided. (d) To protect street surfaces, HRW shall require that whenever extensions of water or sewer lines are made to properties or within new subdivisions, laterals be extended to all properties expected to tap onto such water or sewer lines. Section 29.6 Observation by HRW of Work Done by Others. (a) All work on the extension of water or sewer lines not performed by HRW forces (whether inside or outside the county), shall be subject to observation by HRW. If, in the judgment of the Director of Hamett Regional Water, or the Director's designee, there is a demonstrated lack of competent supervision by a contractor, the administrator may at his option: 1. Stop work until approved supervision is obtained and the work is done in accordance with HRW specifications and requirements; or 2. Provide observation by HR W personnel. (b) Observation of a project by HRW does not consist of or imply supervision. The person requesting the extension is solely responsible for ensuring that the project is completed according to State approved plans and HRW specifications. 37 061520a HCBOC Page 98 Section 29.7 Dedication of Water and Sewer Line Extensions. (a) All water and sewer mains constructed and connected with the water and/or sewer facilities of HRW pursuant to this section shall be conveyed to and become the property ofHRW upon completion and acceptance by HRW. Connection to the system and acceptance by HR W shall constitute dedication of a water or sewer main extension by the person responsible for the extension. (b) Following dedication as provided in Subsection (a), HRW shall have exclusive control of all water or sewer lines and shall be responsible for their maintenance, repair and operation. However, the conveyor of additions to the system shall guarantee the entire project against defective material and workmanship for a period of twelve (12) months from the date of acceptance of the project, including such incidental damages as may arise from such claims. Section 30. Delinquent Service Fees. (a) Except as provided in subsection (e) of this section, when a consumer shall have failed to pay their account (as specified in subsection c of this section) by the due date set forth on their bill, a delinquent service fee shall be imposed upon the consumer and the amount of such fee shall be added to the balance due. (b) The amount of the delinquent service fee provided for in this section shall be the sum of ten ($10.00) dollars. ( c) A consumer shall have failed to pay their account when the full amount charged to the consumer for service supplied as stated on their bill has not been paid over to and received by HRW by 5:00p.m. on the due date set forth on the bill. ( d) The bill which shall be mailed to a consumer setting forth the charges due for services supplied, shall state the due date, the amount of the bill if paid by the due date, the amount of the bill if paid after the due date and shall further state that if payment is not made by the due date that the delinquent service fee will be charged. (e) When a consumer has paid all bills rendered to him by the due date set forth on each bill for twelve consecutive billing periods, should that consumer then make a payment after a due date, the delinquent service fee shall be waived for that period. 38 061520a HCBOC Page 99 Section 31. Sprinkler Connections. (a) Application for Full Service and Retrofitted Sprinkler Connections shall be made in person at HRW. Forms to be used in application processing shall be administratively prepared and matters otherwise associated with service application shall be processed pursuant to and in accordance with the rules, regulations, policies and/or procedures applicable to the service district within which the premises to be served is located. (b) The same schedule of connection or tap-on-fees applicable in the service district within which the premises to be served is located shall apply with respect to Full Service Sprinkler Connections. ( c) The following schedule of connection or tap-on-fees shall apply in all service districts to the Retrofitted Sprinkler Connection: 2 inch connection 1 1/2 inch connection 1 inch connection 3/4 inch connection $1,600.00 700.00 450.00 300.00 (d) The same schedule of rates, including the monthly minimum charge, applicable in the service district within which the premises to be served is located shall apply with respect to Full Service Sprinkler Connections. No sewer charges shall be made to the Consumer based upon the water consumption of the Full Service Sprinkler Connection. (e) The same schedule ofrates applicable in the service district within which the premises to be served is located shall apply with respect to Retrofitted Sprinkler Connections. No monthly minimum charge will be made except during those months when the connection has been used. No sewer charges shall be made to the Consumer based upon the water consumption of the Retrofitted Sprinkler Connection. (e) Except as specifically provided in this Section, all of the other rules, regulations, policies and/or procedures applicable to the service district within which the premises to be served is located shall be applicable with respect to Full Service and Retrofitted Sprinkler Connections. 39 061520a HCBOC Page 100 Section 32. Provision for Cut-Off Valve Any person desiring to connect to a water supply and distribution system owned and/or operated by HRW shall be required to install a cut-off valve of a minimum size of 3/4" onto the service line running from the meter box to the consumer's premises. This cut-off valve shall be located within twelve (12) inches of the connection of the customer's service line to the meter box. A diagram showing a typical installation of such cut-off valve is attached hereto and made part of this section. This section shall be enforceable in addition to the minimum requirements of the North Carolina State Building Code regarding plumbing and placement of cut-off valves. Duly Adopted this of June 2020, upon motion made by Commissioner and adopted by the following vote: Ayes ___ _ Attest: Noes Absent -------Board of Commissioners of the County Hamett County By:---------------Howard Penny, Chairman of the Board and of the Governing body of the Water and Sewer Districts of Hamett County. Margaret Regina Wheeler, Clerk to the Board and to the Water and Sewer Districts of Harnett County. 40 061520a HCBOC Page 101 Board Meeting Agenda Item AGENDA ITEM Lf-H MEETING DATE: June 15, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Resolution Adopting 2019 Water Supply Plan REQUESTED BY: Steve Ward I HRW Director REQUEST: This is a formal request for the Board to adopt by resolution the 2019 Local Water Supply Plan for the Harnett Regional Water System. The plan is attached for your reviewed and has already been accepted by NCDEQ. Please place this item on the consent agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: \\hcfilea\Puusers\sward\My Documents\Water Supply Plan\LWSP Resolution Agenda Request 6 -5-20 .docx Page I of I 061520a HCBOC Page 102 RESOLUTION ADOPTING LOCAL WATER SUPPLY PLAN WHEREAS, North Carolina General Statute 143-355 (I) requires that each system that provides public water services or plans to provide such services shall, either individually or together with other systems, prepare and submit a Local Water Supply Plan ; and WHEREAS, as required by the statute and in the interests of sound local plann ing, a Local Water Supply Plan for the Harnett Regional Water System, has been developed and submitted to the Harnett County Board of Commissioners for approval; and WHEREAS, the Harnett County Board of Commissioners finds that the Local Water Supply Plan is in accordance with the provisions of NCGS 143-355 (I) and that it will provide appropriate guidance for the future management of water suppl ies for the Harnett Regional Water System, as well as useful information to the Department of Environmental Quality for the development of a state water supply plan as required by statute; NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that the Local Water Supply Plan entitled, Local Water Supply Plan for the Harnett Regional Water System dated 2019, is hereby approved and shall be submitted to DEQ, Division of Water Resources; and BE IT FURTHER RESOLVED that the Harnett County Board of Commissioners intends that this plan shall be revised to reflect changes in relevant data and projections at least yearly by April 1st or as otherwise requested by the Department, in accordance with the statute and sound planning practice . This the _____ day of __________ _, 2020. Howard L. Penny, Chairman Harnett County Board of Commissioners Attest: Margaret Regina Wheeler, Clerk to the Board Harnett County Board of Commissioners 061520a HCBOC Page 103 ROY COOPER Governor MICHAELS. REGAN Seaetary S. DANIEL SMITH NORTH CAROLINA Environmental Quality Director May 15, 2020 Allan O'Briant, Water Plant Supervisor Hamett Regional Water System P.O. Box 1119 Lillington, NC 27546 Dear Mr. O'Briant, Subject: LWSP Meets Minimum Criteria Harnett Regional Water System PWSID#:03-43-045 _Harnett County - This letter is to notify you that our staff has reviewed the information contained in the 2019 Local Water Supply Plan (L WSP) update submitted by your office . Since all the required information is complete, the L WSP for the Hamett Regional Water System hereby meets the minimum criteria established in North CarolinaG~11eral Statute 143 -355 (I). Your water system 's 2019 LWSP is now viewable online from the LWSP website found at https://www.ncwater.org/Water _ Supply _Plan~Jng/Local_ Water_ Supply_ Plan/search. php. The plan has been made available after our best efforts to screen any errors. As a final check, please review and report any mistakes or omissions to the review engineer. Unless notified otherwise, the Division of Water Resources considers your 2019 LWSP complete. / The 2019 L WSP must next be adopted by your water system' s'governing board; a model L WSP resolution is available online on the right side of the page in the Forms and Docs section at: https://www.ncwater.org/Water_Supply_Pl~nning/Local_ Water_Supply_Plan/learn.php. A copy of the signed resolution must be submitted to Linwood Peele, Water Supply Planning Section Supervisor, at the address printed at the bottom of th is letter. The LWSP cannot be considered compliant with the requirements ofNCGS 143-355(1) until an adopted resolution is received. Thank you very much for your efforts to provide your customers with a safe and reliable supply of drinking water. We look forward to continuing to work with you in these efforts. Please contact Vardry E . Austin at vardry.austin@ncdenr.gov or (919)707-9002, or Linwood Peele at linwood.peele@ncdenr.gov or (919) 707-9024, ifwe can be of further assistance. inwood E. Peele, Supervisor Division of Water Resources, NCDEQ North Carolina Department of Environmental Quality I Division of Water Resources 512 North Salis bury Street I 1611 Mail Service Center I Raleigh, North Carolina 27699 -Jbll 919 .707.9000 061520a HCBOC Page 104 You have successfully updated your 2019 Local Water Supply Plan Update and are nearly finished. Before submitting, we ask that you: Verify your mH!!1 for accuracy. Print a copy of your rm!!fi for your records. • Plans with negative unaccounted-for water will be rejected by the system. Once you have performed your review, click the "I'm ready to submit my report" button below to submit your report for review by the NC DWR. Water In Ground Water Sources Surface Water Sources Purchased Water Sources Water Out Residential Use Commercial Use Industrial Use Institutional Use System Process Water Sales lo Other Systems Total Water In: Total Water Out: Unaccounted-for Water Total Water In (minus) Total Water Out: 0.0000 MGO 19.1430 MGO 0.0270 MGO 19.1700 MGO 5.1860 MGO 0.3380MGO 0.0129 MGO 0.1760MGD 1.1110MGO 10.5033 MGD 17.3272 MGD 1.3428 t.160 10.0% Upon submission you will receive a confinnalion email for your records. Please note, once you submit your 2019 LWSP report you will no longer have access to this system. You will be notified when all materials have been received and our review process begins. II you have completed the items above, please dick the button below to submit your report. I rm ready to submit my report! I If you have any Questions or require assistance. please contact your Review Engineer, . via email or by phone at System Information Contact 1nri1m1.,-Jon Olsll'ilmflon Sy.mm Pr~m<.. W~tr ce:i:v.iivanon Water Use Information 891':lt<! ~a warer usa by Tw<:i Sal.es Water SupplJ Sources Moo!h!)r \".'itrlmlWl'I Ground '.·\'mer S'~ttS SllrfaO'! Wi>t·'?f Sources Pu;chasa Tntatmml Plait~ Wastewater Information -------· t,Wlll+ly 01.cttmi1,9 Pm'll!s ~llnBd.lons System Planning (complete ;,· .; ., ., ., ;,-· .., ~ .,, -~,·a===~~~ Pro;~ fU!!lfe S1*' fllll:re Svm,ty SfrJJC9'9 M(,efln!l F1:!ura~fs Mdi:.to:t!lltrilmm!l"!Hl ~ ~. ., ~ .,._ 061520a HCBOC Page 105 DWR :: Local Water Supply Planning Page 1 of7 Hamett Regional Water System j2019 v j The Division of Water Resources (DWR} provides the data contained within this Local Water Supply Plan (LWSP} as a courtesy and service to our customers . DWR staff does not field verify data. Neither DWR, nor any other party involved in the preparation of this LWSP attests that the data is completely free of errors and omissions . Furthennore, data users are cautioned that LWSPs labeled PROVISIONAL have yet to be reviewed by DWR staff. Subsequent review may result in significant revision . Questions regarding the accuracy or limitations of usage of this data should be directed to the water system and/or DWR. 1. System Information Contact lnfonnation Water System Name : Mailing Address : Contact Person : Phone : Secondary Contact· Mailing Address : Distri bution System Hamett Regional Water System P.0.Box1119 Lillington. NC 27546 Allan O'Briant 910-893-7575 Steve Ward P. 0 . Box 1119 Lillington , NC 27546 line Type Asbestos Cement Ductile Iron Polyvinyl Chloride PWSID· Ownership· Title: Cell/Mobile · Phone: Ce ll/Mob ile : Size Range (Inches) 6-16 4-36 2-16 What are the estimated total miles of distribution system lines? 1,458 Miles How many feet o f distribution lrnes were replaced during 2019? 1,000 Feet How many feet of new water ma ins were added during 2019? 51,987 Feet How many meters were replaced in 2019? 702 How old are the oldest meters in this system? 64 Year(s} 03-43-045 County Water Plant Supervisor 910-984-6894 910-814-3042 910-890-0394 How many mete rs for outdoor w ate r use . such as irrigation, are not billed for sewer services? 219 What is this system's finished water storage capacity? 24.8500 Million Gallons Provisional Estimated % of lines 3.43% 6.31 % 90 .26 % Has water pressure been inadequate in any part of the system since last update? Line breaks that were repa ired quickly should not be rncluded. No Fin ished Water Storage Capacity does not include a 3.0 million gallon clearwell at the water treatment plant, because this is a chlorine contact chamber for CT and it's effluent still needs additional treatment. Programs Does this system ha ve a program to work or fl ush hydrants? Yes, Quarterly Does this system have a valve exercise program? Yes , As Needed http://www.ncwa ter.org/WUDC/app/L WS P/report.php 3/27/2020 061520a HCBOC Page 106 DWR :: Local Water Supply Planning Does this system have a cross-connection program? Yes Does this system have a program to replace meters? Yes Does this system have a plumbing retrofit program? No Does this system have an active water conservation public education program? No Does this system have a leak detection program? No Page 2 of7 Hydrants and Blow offs are worked and flushed by Water Quality Technician Staff with the emphasis on dead ends. low usage areas and areas they have on monthly, Bi-monthly and quarterly flush schedule. Each Fire District also inspects, test and flush hydrants for insurance rating and maintaining availability in fire suppression emergencies. Water Conservation What type of rate structure is used? Uniform How much reclaimed water does this system use? 0 .0000 MGD For how many connections? 0 Does this system have an in terconnection with another system capable of providing water in an emergency? No Interconnections will provide limited supply to our water distribution system due to the Harnett Regional Water system coverage area and the 1454 miles of distribution water lines. 2. Water Use Information Service Area Sub-Basin(s) Cape Fear River (02-3) South River (02-4) % of Serv ice Population 85% 15% What was the year-round population served in 2019? 101,389 System Map: download O Has this system acquired another system since last report? No County(s) Harnett Cumberland Wake % of Service Populalton 89% 8% 3% Biggest change in Distribution System is tap connection on 36 inch line on Hwy 401 that supplies 5.3 MG clearwell in Wake County. Tapped at Kipling Road and will feed water for Hamett Central Road and neighboring area up to Hwy 210. This will help eliminate the numerous line breaks in the valley due to head pressure issues with NW-Booster Station 1 starting and stopping . Water Use by Type Type of Use Metered Metered Non-Metered Non-Metered Connections Average Use (MGD) Connections Estimated Use (MGD) Residential 39,644 5.1860 0 0 .0000 Commercial 715 0.3380 0 0 .0000 Industrial 11 0.0129 0 0.0000 Institutional 29 0.1760 0 0.0000 How much water was used for system processes (backwash , line cleaning , flush ing, etc.)? 1.1110 MGD NPDES metered outfall is a total of Backwashing and Filter to Waste of filters , GAC filter washes and sludge blowdown decant -Combined Daily Average =1.030 + Plant Process daily average= 0.044 + distribution flushing daily average= 0.037 --.•• --• System Process Daily Average = 1.111 NPOES Outfall Insertion meter calibrated July 2018 by isolation of pulsator decant for 24 hours and comparing filter backwash mag meter. http://www.ncwater.org/WUDC/app/L WSP/report.php 3/27/2020 061520a HCBOC Page 107 DWR :: Local Water Supply Planning Page 3 of7 Water Sales Average Contract Requ1redto comply with P ipe Purchaser PWSID Daily Days water Size(s ) Use Sold Used use (Inches) T ype (MG D ) MGD Expiration Recurring restrictions? Angier 03-43-0.4730 365 2 .0200 015 2017 Yes Yes 16 Regular Bragg 50-43. Comm./NTA 001 0 .3090 365 0 .8000 2053 Yes Yes 16 Regular Water System Campbell 03-43-0 .1190 365 University 030 0 .2500 2013 Yes Yes 20 Regular Coats 03-43-0 .1480 365 0.7200 2017 Yes Yes 12 Regular 020 Dunn 03-43-0.0000 0 010 2.5000 Yes No 12 Emergency East Moore 50-63-1.0880 365 Water District 011 3 .0000 2042 Yes Yes 16 Regula r Fort Bragg 50-26-3 .8820 183 8 .0000 2046 Yes Yes 24 Regular Water System 019 Fuquay Varina 03-92-1.6580 365 2 .0000 055 2040 Yes Yes 12&36 Regular Holly Springs 03-92-2.5770 365 10.0000 050 2048 Yes Yes 36 Regular Johnston 03-51-1.1640 365 2.6000 2056 Yes Yes 12&12 Regular County 070 Lillington 03-43-0 .3890 365 2.0000 025 2017 Yes Yes 16 Regular Linden 03-26-0 .1310 365 0.2500 2031 Yes Yes 6 Regular 045 Spring Lake 03-26-0 .3930 365 0.5000 020 2006 Yes Yes 8 Regular Woodlake 03-63-0.1080 365 0 .1400 114 1999 Yes Yes 6 Regular We supply Fort Bragg Water System on an alternating day arrangement with Public Works Commission (PWC), thus the 183 days used. Fort Bragg yearly average 1.941 MGD x 2 for 3.882 MGD to represents the daily demand supplied every other day . 3. Water Supply Sources Monthly Withdrawals & Purchases Average Daily Max Da y Average Daily Max Da y Average Daily Max Day Use (MGD) Use (MGD) Use (MGD) Use (MGD ) Use (MGD) Use (MGD) Jan 17.5380 19.5870 May 22.2250 30.7570 Sep 20.1280 23.9270 Feb 16.8610 18.8470 Jun 22.1910 29.7670 Oct 18.7120 22.0670 Ma r 17.6040 20.5370 Jul 21 .5470 27 .1170 Nov 16.9310 192370 Apr 18.2330 21.3370 Aug 20.2280 22.9070 Dec 17.8450 20.9870 Average Daily and Maximum Day includes the Dunn average Purchase of 0.027 MGD added to the WTP average a nd Maximum. Ii Surface Water Sources http://www.ncwater.org/WUDC/app/L WSP/report.php 3/27/2020 061520a HCBOC Page 108 DWR :: Loca l Water Supply P lanning Page 4 of 7 Average Da ily Available Ra w Usable On - Withdrawal Maximum Day Water Supply Stream Stream Reservo ir Withdrawal Raw Wate r MG D Days (MGD) MGD Supply Used Qualifier Storage (MG) Cape Harnett County WTP 19 .1430 365 30.7300 58 .4357 F 61.0000 Fear Reservo ir • Qualifier: C=Contract Amount . SY20=20-year Safe Yie ld . SY50=50-year Safe Yield . F=20% of 7Q10 or other instream flow requirement. CUA=C apacity Use Are a Pe rmit Surfa c e Wate r Sources (contin ued ) Stream Reservoir Drainage Area Year Use Metered? Sub-Basin (sq mi) County Offlin e Type Cape Fear Harnett County WTP Reservoir 3,464 Yes Cape Fear River (02 -3) What is this system's off-stream raw water sup ply storage capacity? 61 Million gallons Are su rface water sources monitored? Yes . Daily Are you required to maintain min imum flows downstre am of its intake or dam? No Does this system anticipate tra nsfe rr ing surface water betwe en r ive r basins? Yes Harnett Regular Average daily withdraw al is based on 2019 Monthly Raw Water Treated Totals (East and West Pulsator Train flow meters).,. 365 days. Sub-Basin t ransfer to 2-4 South River Water Purchases From Othe r Systems Ave rage Contract Req uired to Da ily Days comply with Ptpe Use Se ller PWSlD Purch ased U sed water Size{s) Type (MGD) MGD Expiration Recurring use (Inches) restri ctions ? Apex 03-92-0.0000 0 0 .0000 Yes 12 Emergency 045 Cary 03-92-0 .0000 0 0.0000 Yes 12 Emergency 020 Dunn 03-43-0 .0270 365 1.0000 2050 Yes Yes 16 Regular 010 Fuquay 03-92-0.0000 0 1.3000 2029 Yes Yes 12 Eme rgency Varina 055 Holly 03-92-0.0000 0 1.0000 2041 Yes Yes 12 Emergency Springs 050 Johnston 03-51-0 .0000 0 3 .9000 Yes Yes 12 Emergency County 070 Raleigh 03-92-0 .0000 0 010 2 .0000 Yes Yes 12 Emergency Smithfield 03-51-0.0000 0 0.0000 Yes Yes 12 Emergency 010 D unn Water System is the only syst em that we purchas e w ater from daily . Th is supplies an isolated secti on of our d istrib ution sys te m. Wat er T reatment Plants Plant Name Permitted Capacity (M GD) Is Raw Wa ter Metered? http ://www.ncwater .org/WUDC/app/L WSP/re port.php Is Fi nished Water Ouput Metered? Sou rce 3/27/2020 061520a HCBOC Page 109 D WR :: Local Water Supply Planning Harnett County Region al WTP 42 .0000 Yes Yes Did average daily wa ter production excee d 80% of approved plant capacity for five consecutive days duri ng 2019? No If yes . was any water conservation implemented? Did aver age daily water production exceed 90% of approved plant ca pacity fo r five consecutive days during 2019? No If yes . was a ny water conservation implement ed ? Are peak day demands expected to exceed the water treatment pl ant capacity in the next 10 years? No Permitted WTP Capa city is 42 .0 MGD . 80% = 33 .60 MGD & 90% = 37.80 MGD. 4 . Wast ew ater Information Mont hly Disc har ges Page 5 of 7 Cape Fear River Aver age Daily Discha rge {MGD) Average Daily Average Daily Jan Feb Mar Apr 13 .2550 12.4910 12.0600 12.2350 May Ju n Ju l Aug Discharge (MGD) 9 .4690 8 .9070 8 .4210 8.0960 How many sewer connections does th is sy stem have? 13,188 How many water se rvice co nnection s with se ptic systems does thi s sy st em have? 27,804 Are there plans to build or expand wastewater treatment facilities in the next 1 O years? No Wastewater Perm its Permit Permitted Design Average An nual Maximum D ay Number Capacity Capacity Daily Discharge D isc harge {MGD) (MGD) {MGD ) (MGD) NC0007684 42.0000 42 .0000 1.Q300 2.8050 NC0021636 7 .5000 7 .5000 4 .5210 9 .0400 NC0088366 15.0000 15.0000 5 .4990 7 .7840 NC0007684 20 19 total dis charge 376.13 M G . Wastewater Interconnections Sep Oct Nov Dec Receiving Stre a m Cape Fear River Cape Fear River Lower Little Rive r Water System PWSID Type Average Dail y Amount MGD Days Used Angier 03-43 -015 Receiving 0.6000 365 Bragg Comm.lNTA Water System 50-4 3-001 Receiving 0.2770 365 Fort B r agg Water System 50-26-019 Receiving 4 .0003 365 Fuquay-Varina 03-92-055 Receiving 1.3053 365 Lillington 03-43-025 Receiving 0 .7222 365 Seventh full year re ceiving d ischarge from Fort Bragg Water Syste m. http://www.nc water.org/WUDC/app/L WSP/report.php Discharge {MGD) 8.4980 7 .7720 8 .1590 10.0620 Receiving Basin Cape Fear River (02-3) Cape Fear River (02-3) Cape Fear River (02-3) Contract Maxim um (MGD) 1.0800 0 .8000 10.0000 2.6000 1 .2000 3/2 7/202 0 061520a HCBOC Page 110 DWR :: Local Water Supply Planning Page 6 of 7 5 . Planning Projections 2019 2020 2030 2040 2050 2060 Year-Round Population 101 ,389 123,622 142,707 161 ,791 180,876 199,960 Seasonal Population 0 0 0 0 0 0 Residential 5 .1860 6 .3050 7 .2780 8.2510 9 .2250 10.1980 Commercial 0 .3380 0 .3414 0 .3771 0.4165 0.4601 0 .5083 Industrial 0 .0129 0 .0130 0 .0144 0.0159 0 .0176 0 .0194 Institutional 0 .1760 0.1778 0 .1964 0 .2169 0 .2396 0 .2647 System Process 1.1110 1.1221 1.2395 1.3692 1 .5124 1.6707 Unaccounted-for 1.8428 2 .1494 2.4589 2 .7733 3 .0934 3.4191 Year ro und population used NC Office of State Budget and Management (OSBM) figures -difference between 2020 & 2030 to forecast 2040. 2050 and 2060 then used 90% as fig ure entered for all forecast years. Residual gallons per day per capita used = 51 gallons . Used 1 % per year growth for Commercial, 1 % Industrial per year growth, 1 % Institutional per year growth & 1 % System Process per year growth. System Process does not include fire department usage, insurance rating pressure testing and their regular regiment of hydrant flushing and testing. G Demand vis Percent of Supply 2019 2020 2030 2040 2050 2060 Surface Water Supply 58.4357 58.4357 58 .4357 58.4357 58.4357 58.4357 Ground Water Supply 0 .0000 0 .0000 0 .0000 0 .0000 0 .0000 0 .0000 Purchases 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 Future Supplies 0 .0000 0 .0000 0 .0000 0 .0000 0 .0000 Total Available Supply (MGD) 59 .4357 59.4357 59 .4357 59 .4357 59.4357 59.4357 Service Area Demand 8.6667 10.1087 11 .5643 13.0428 14.5481 16.0802 Sales 10.5033 32 .2800 32.2800 32 .2800 32 .2800 32.2800 Future Sales 0 .0000 0 .0000 0.0000 0 .0000 0 .0000 Total Demand (MGD) 19.1700 42.3887 43.8443 45.3228 46.8281 48.3602 Demand as Percent of Supply 32% 71% 74% 76% 79% 81 % la The purpose of the above chart 1s to show a general indication of how the long-term per capita water demand c hanges over ti me The per capita water demand may actually be different than 1nd1cated due to seasonal populations and th e accuracy of data submitted. Water systems that have calculated long-term per capit a water demand based on a method ology that produces different results may s ubmit their info rmation in th e notes field Your long-term water demand is gallons per capita per day What demand management practices do you plan to implement to re duce the per capita water demand (i .e . conduct regular wa ter audits. implement a plumbing retrofit program . employ practices such as rainwater ha rvesting or re claimed water)? If these practices are covered elsewhere in your plan , indicate where the pracllces are discu ssed here Are there other demand management practices you will implement to reduce your future supply needs? ·Have considered the possibility of purchasing Hansen Rock Quarry that will be mined out in the 2030s or 2040s and turning it into a reservoir for additional raw water supply. The Upper Little River runs beside the quarry and would be the water source to be pumped into the reservoir in addition to filling by inflow through the ground by gravity. http://www.ncwater.org/WUDC/app/L WSP/report.php 3/27/2020 061520a HCBOC Page 111 DWR :: Local Water Supply Planning Page 7 of7 *Have considered purchasing tand next to the current water treatment plant for future expansion, since current p lant is land locked and has no more available real estate. What supplies other than the ones listed in future supplies are being considered to meet your future supply needs? *The Hansen Rock Quarry additional supply component would require development planning of the new raw water supply and put in p lace the infrastructure to pump it to the current water treatment facility. One other possibility is to develop a new water treatment facility near the new raw water supply source and have it pumped into the southern water distribution grid, which has the higher system demands. How does the water system intend to implement the demand management and supply planning components above? *These are j ust ideas we are considering and noth ing in concrete, because future planning forecast has not exceeded 80% of available raw water supply by the yea r 2040. The planning for the future water needs also includes immediately all contract sales, which we are currently using just under 33% of the 32.280 rngd . Additional Information Has th is s ystem part ic ipated 1n regional water supply or water use planning? Yes, We have invited and have neighboring water systems buy into our water capacity upgrades. We did this as the contract supplier, so we can meet their growing system demands. What major water supply reports or studies we re used for planning? We look at the water demand in different parts of our water system and our ability to easily supply that need , particularty during the summer months. Our SCADA system lets us track and graph demands and flows of the water system . We have also completed the process of having a hydraulic model completed on our d istribution system. Some of the hydraulic modeling has shown some areas that need improvements to meet demands. The engineerin g firm master planned the needed upgrades and projected cost. We have incorporated a few of the recommendations and there are others that are expensive and will need future planning and capital forecasting . Please describe any other needs or iss ues regarding your water supply sou rces . an y water system deficiencies or needed improve me nts 1storage, treatment, etc ) or your ab ility to meet p resent and future water needs. Include both quantity and quality considerations, as well as fin anci al . technical. managerial. pe rmitting , and compliance issues: The next areas of distri bution system demand that needs planni ng to meet future supply is the North Distribution system also called Metro District. The Metro District also supplies parts of the Johnson County consecutive water system and is getting harder to push the water out fast enough to meet our and their demands. The other concern is the North West District , which is experiencing very rapid growth in an area that will need upgrades to meet these future water demands. The North West District is supplied by NW booster station off the 36 in ch water line to the 5.3 MG ground storage tank that supplies Fuquay-Vari na and Holly Springs. The Division of Water Resources (DWR) provides the data contained within this Local Water Supply Plan (LWSP) as a courtesy and service to our customers. DWR staff does not field verify data . Neither DWR, nor any other party involved in the preparation of this LWSP attests that the data is completely free of errors and omissions. Furthermore, data users are cautioned that LWSPs labeled PROVISIONAL have yet to be reviewed by DWR staff. Subsequent review may result in significant revision . Questions regarding the accuracy or limitations of usage of this data should be directed to the water system and/or DWR. http://www.ncwater.org/WUDC/app/L WSP/report.php 3/27/2020 061520a HCBOC Page 112 AGENDA ITEM 4 -G- Board Meeting Agenda Item MEETING DATE: June 15, 2020 TO : HARN ETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett Regional Water Write-offs for 4 111 Quarter of 2019 REQUESTED BY: Steve Ward, HRW Director REQUEST: Enclosed are the delinquent accounts determined to be at write-off status for the fourth quarter of 2019 . All of these accounts have been delinquent for more than three years and total $28 ,209.34. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HRW is currently using the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recov ered over $740,000 in bad debt previously written off through the Debt Seto ff Program. Please place this request on the c onsent a genda at the next available meeting . FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : \\hcfilea\Pu users\sward\My Docum ents\coll ect ions\writeoffs 4th-qtr 2 0 19.docx I of I Page 061520a HCBOC Page 113 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS DEC 2016 NAME ACCOUNT# NOTES ABRAHAM , ANISH 127587-74337 FORECLOSURE AMERSON.TERESA 202071-56775 ARMWOOD, DUNCAN 39929-4439 FORECLOSURE BASS , BRANDI 186675-66009 BELL , ZACHARY 138405-59428 BREEDING , JAMES 184541-11757 BROWN , MARY HELEN 181475-6680 BROWN , QUENTISA 200617-5389 RET BILL BURCH , OTIS 200953-43354 RET BILL BURKE, ROBERT 18444 7-507 49 BUSH , RODNEY N 184347-44019 CAPRI, MARK 196447-10665 CASTRO, LIZABETH RUIZ 182951 -24659 CHAVARRIA, JESSICA 193521-46730 RET BILL CHERIZA, ALEXANDER 86985-897 40 RET BILLS CHRISTIANSEN , CAMERON M 184561-92920 - COATS JR, DUNCANS 144863-397 44 FORECLOSURE COOK, CHARLES 192325-3727 COOK, JESSICA E 141293-7 4366 FORECLOSURE COUTURE , BRIAN 17157-23685 COX, TERROSHI A I 148563-58590 RET BILL CRENSHAW, BRITTNEY E 177545-81239 CULLEN , KERI 129681-85657 DAFOE , CHRISTOPHER 2007 49-30856 RET BILL -DANIELS , RASHIDA 211235-76377 RET BILL -DAVIS , BARBARA 120867-31954 RET BILL DEMMER, ANDREW 202559-7764 7 DREXLER, MICHELLE FRANCIS 172621-71727 RET BILL DUCK, SHANTA 203389-91747 RET BILL DUFRESNE, WILLIAM 103441-17029 EAGAN , FRANCIA 208033-23415 RET BILL ENNIS , SHERRILL 110507-37636 FABERMAN , WILLIAM HARRY 200507-68259 F ALE MALAMA, LEFOI 63563-20414 FARRA, FRANKLIN J 207115-24430 FAUCETTE , LARRY K 138427-4171 FERMON L SMITH EST ATE 6765-59985 I FISH, TIMOTHY BLAKE 55405-42423 FREEMAN, NATALIE 192271-21235 FULLERTON, ALAN 184485-84589 GIVENS, JASON LAMONT 203799-72051 RET BILL GREGORY, JONES C 142509-76151 RET BILL GRIFFIN, BRANDY 168257-41660 RET BILL HAMLET, JOEL W 167947-1474 RET BILL HARRIS, WILLIAM 87311-56488 BANKRUPT HASSEY, LOTTIE M WOODS 81963-237 48 HERNDEN, LEWIS 121727-49951 RET BILL HIGGINS , KNIOKA 207155-17184 RET BILL HOPKINS, MARTHA 1992 19-438 Page 1 BALANCE TO WRITE-OFF $1,429.00 $169.96 $1,296.50 $64.71 $120.56 $146.64 $129.22 $26.96 $16.12 $327.09 $26.80 $423.31 $131 .38 $37.10 $157.34 $28.56 $335.81 $599.26 $38.05 $23.50 $58.96 _,_ $47.54 ·- $17.00 $47.50 $82.36 $203.50 $20.68 $47.00 $69.83 $142.60 $154.42 $160 .72 $309.74 $8 .50 $15 .06 $7.83 $1,382.00 $159.93 ~ $28.48 - $49.24 $11.58 $76.40 $102.41 $74.00 $1,160.00 $106.06 $29.00 $37.00 $9.11 061520a HCBOC Page 114 NAME HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS DEC 2016 ACCOUNT# NOTES HORTON, ORLANDO I 127573-86143 FORECLOSURE HOUSE, AMELIA S 127115-24820 HUNTRESS, CHRISTINE 194913-32550 RET BILLS IVEY, FARION 205803-39490 JAMES , PREIST DAVID 208661-58592 RET BILL JOHNSON , DEANGILA JENALL 203135-22841 JOHNSON, LATIA M WRIGHT 185799-70681 RET BILL JOHNSON , SAYQUAN 119673-1477 JORDAN, DEIDRA KIANA 201873-3770 JOSEPH, MARL Y 210693-2378 RET BILL KLEIN , DEBRA ELIZABETH 95177-61574 KNAPP,BRANDONLEE 201299-51265 RET BILL LR MATTHEWS INC 207177-71096 LANNING , ROBIN 106135-8363 LASSITER, JONATHAN 138783-31315 LESTER , MCDONALD ESTATE 24161-86729 LIVINGSTON , DWAYNE 204033-71107 LOUK, SEAN CHRISTOPHER 207913-7916 RET BILL MANDUJANO, ISAAC 83313-76848 MAY JR , RONALD CLAYTON 190483-84 7 48 MAYE , ERIKA 92659-59351 RET BILLS MAYNOR, CHRISTOPHER 139225-10585 MCCALLUM , ROCHELLE 201233-43331 MCCUTCHEN ,CAROLYN 163827-73668 - MCDOUGALD , MONQUIE 146529-59117 MCGEE , DARRELL 20647-33723 RET BILL MCKOY, BRODRICK J 202197-2983 RET BILL MCKOY, SHANQUONA 202241-5353 RET BILL MCLEAN , ALICIA S 2007 45-61573 RET BILL MCLEAN , BRENDA FAYE 83679-75632 MCLEAN , RAYL 190471-66517 MCLEAN, VINCENT 205129-2977 MENDEZ, ABDEL 94567-9743 MILEWSKI, STEVEN 145475-86000 MILNER JR, REGGIE 210665-69791 MOTE, MATTHEW 139803-9719 BANKRUPT MOTERO, ROBERTO A 209953-74898 RET BILL MUSCAT, LAWRENCE 151335-89130 FORECLOSURE OESCH, TIMOTHY 167241-36822 OHLSSON, ROBERT F 186511-63077 OLIVO, VASHTI 197981 -9180 ORESHACK, FELECIA 200765-36298 RET BILL OVERBY, TIMOTHY TROY 156633-356 11 PETERS, JERMAINE 101291 -81815 RET BILLS PROCTOR, TAYLOR 207979-68160 RET BILL REDDING , JOANN 202119-48332 REVIS , KAYLA 202877-4885 RET BILL RIVERA, STEPHANIE 209105-381 00 ROACH JR, JERRY L 12871-70608 RET BILL Page 2 BALANCE TO WRITE-OFF $1,021.18 $123.95 $123.39 $99.22 $13.08 $49.28 $55.89 $1,411.30 $56.03 $25.42 $186.06 $232.42 $37.00 $195.50 $118.70 $678.79 $64.01 $31.36 $496.24 $24.56 $254.04 $12.08 $28.11 $37.00 $384.84 $185.00 $74.33 $540.09 -$89.23 $85.55 $82.07 $111.60 $27.00 $94.82 $29.49 $314.50 $12.00 $170.28 $110.44 $18.50 $37.00 $170.08 $187.59 $240.36 $37 .00 $763 .14 $53 .84 $144 .58 $99.18 061520a HCBOC Page 115 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS DEC 2016 NAME ACCOUNT# NOTES ROMAN , WIDAL YS 182855-4 778 RUNGE , KITTEN 186547-16349 SAGRYN , LESLIE 192239-38701 SAUER INC 1937 41-93545 SEWARD, ALMA M 161721-37645 RET BILL SHEFFIELD ESTATE, RHONDA 140597-69782 RET BILL SMITH , BRANDI 195215-2587 4 RET BILL SMITH , CETERA 187365-82773 SMITH, JASON W 133701-77653 FORECLOSURE SMITH , MICHELE M 128975-4516 RET BILL SPENCE , DONALD RAY 142151-42293 RET BILL STODDARD , CRAIG 205543-8563 RET BILL STROUD, PAULINE G 178917-74918 RET BILL SUMRALL, SAMANTHA 204857-2412 TAYLOR, AMANDA 200229-26032 TERRELL, RAYVON 199005-78665 RET BILL THOMPSON, MICHAEL J 210917-71631 RET BILL TOWNSEND, STEPHEN 148215-59303 UTLEY, OSHANDA SHANIKA 205931-34286 VANCLIFF, VINCENT 147945-87499 RET BILL VEOLA MCKOY ESTATE 60205-77967 WADDELL, SCOTT WAYNE 192983-80534 WATERS, EDWARD JEROME 203085-72668 WATERS, OTHELLO C 165749-51307 RET BILL WEEZORAK Ill , JOHN 195295-23631 WEST, DIANA LYNN 83725-76697 WEST, ETHEL 166225-90303 RET BILL WHITAKER, EDWARD 148405-24791 RET BILLS WHITE, DANIELLE 197801-51468 RET BILL WHITE, MIRIAM REBEKAH 87723-3415 WILCOX, MORTICIA KAY 201163-23108 WILSON , JUSTIN 193687-10807 RET BILL WOODS , JEFF 194361 -23248 RET BILL WRIGHT, KENAN 169927-89397 FORECLOSURE ZAPATA, MARIA ESTELA 202651 -36065 ZIMMERMAN, CHRIS 201145-81569 TOTAL Page 3 BALANCE TO WRITE-OFF $31 .98 $39.29 $55.50 $237.26 $70.45 $18.50 $217.41 $673.00 $314.50 $129.13 $47.50 $131.28 $27.76 $235.03 $71 .18 $279.26 $29.00 $88.00 $20.22 $1 ,066.91 $1,832.64 $26.90 $111 .54 $36.92 $41 .30 $9.81 $368.58 $627.94 $359.85 $209.22 $66.68 $37.52 $31.54 $380.00 $646.80 $55.50 $28,209 .34 061520a HCBOC Page 116 Board Meeting Agenda Item AGENDA ITEM 4-H MEETING DA TE: June 15, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Fireworks Permit request for Anderson Creek Club REQUESTED BY: Larry Smith, Emergency Services Director REQUEST: Emergency Services is reque stin g the approval of the fireworks application from East Coast Pyrotechnics for the Anderson Creek Club Jul y 4th celebration. East Coast P yro technics meet s a ll requirements and has met fire code compliance for the event. The actual event will take place Jul y 5th at 9 :30 p.m. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwhee ler\AppData\Loca l\Micro soft\Windows\lNetCache\Cont ent.Outlook\W5ENE9SY\Anderson Creek Club Firewo rk s Reque st.doc x Page I of I 061520a HCBOC Page 117 Erncrgcincy Sen,c.es Dtpa rtmant Fireworks Application Attache d you will find an appl ication fo r a Fireworks Discharge Permit. This appl icat ion must be completed and returned to Central Perm itting prior to issuance of the permit. Please allow thirty (30) calendar days for process ing and Board of Commissioner approval. The re is a $100 .00 perm it fee assessed per discharge event. Permit fees shall be paid prior to issuance of permits . If you have any questions , please feel free to contact us. Reviewed For Code Compliance By: Items required for permit issuance : D . Ban ks Wallace Chief Deputy Fire Marshal • All blanks must be completed on the application . 06/03/2 02 0 8:2 6 : 13 AM • Perm it holder is re qui re d to obtain lia bility insurance in an amount sufficient to cover the claims of any person(s) who may be injured or otherwise damaged as a result of the display . The insurance mus t name the County of Harnett as an additional insured with a min imum amoun t of one mill ion dollars ($1 ,000 ,000). A copy of the Ce rt ifica te of Insurance eviden ci ng the coverage must accompany the ap plication . • A detailed site plan indicating the discharge and storage locations as well as dista nce. • Manufacturer's technical da ta sheet of each type of pyrotechnic to be discha rg ed. Application Index Section I: Sect ion II : Section Ill: Section IV : Se ction V: Sect ion VI : Section VII : Section VIII : Informa tion on the person , group, corporat ion, associat ion, or entity sponsoring , holding , or primarily respo nsible for the event Information on the pyrotechnician Informa tion on the ac tua l disp lay Publ ic sa fety information. (Name of fire district where the discharge will take place , address of the neares t fire station, and name and address of the neares t medical facility) Notariza tion of the application . (APPLICA TION SIGNATURES MU ST BE NO TARIZED ) Fire Department Comments. (Must be completed by the ch ief of the lo cal fire department represen ting the dis trict where the discharge will take place ) For Harnett County Fire Marshal use onl y Fireworks Permit Number. THE COMPLETED FIREWORKS PERMIT MUST BE ON SITE DURING THE DISC HARGE OF PYROTECHNICS 061520a HCBOC Page 118 I. AP PLIC ANT INFORMATI ON : Note : Th e appl icant is the person , group , co rpora tion, associat ion, or ot her enti ty sponsoring . hold ing or prima rily respons ible for the event or enterprise for wh ich this permit is requested . Plea se type or pnn t Appl ic ant : Bill ing Addres s: Contact Person Contact Email : Dfrt'-1 io u&1 H , k &.. @EAfc. ,1:-1l_, N ,c_ , !I e,- Contact Pho ne: ( C/lu )-i!}j)_.(&..:5-1 }-__ _ President or CEO (fo r co rpo rate appli cat ions): --------------------- I s the applicant insured with respe ct to the discharge of fi rework s/pyrotechni cs: Yes -~rtJ~--No 0 If covered , spe cify the source , amount , and coverage period of th e insura nce : Sou rce: __ C~6~£=;/--~fr......__,_Tta--+-"-_,__Cj~fz~~--=--..__ ___ Amou nt : $ ______ _ Cov erage Pe ri od :---------------------------- 2 061520a HCBOC Page 119 -.11 ... nctt.0tg !!.: PYROTE CHNICI AN INFORMAT ION : No te: Th is is to be co mpl eted by the indiv idua l who wi ll shoot and /or disch arge th e firewo rk s or pyrotech nics. Technician Nam e Ch&,s 13?1 N c E Bill ing Address : ------------~·NC ______ ~ Contact Email C A f21S &l"=>,rt-TEC:.0 >--1~/)CTt>-I b " N E3J Contact Phone : ( ~I °! >-:)'JJ_QL//7 \----}-___ ----- Bureau of Alcohol , Tobacco and Firearms permi Ulicense type and number : _/_-_5~(__-_()__;::.()--'1=¢~.$=---- Pyrotechnicians ' training and experience : Is the techn ician insured with respect to the discharge of fireworks/pyrotechn ics : Yes ;( No ___ _ If covered , spe cify the source , amount. and coverage period of the insurance : f'Y rJ> ._, IL..--rv.:!h'f> Source : __ _,L___""'--(.....-.,_•!L;..c._ __ ~---'-......._.=...".-LL-1--1-r--::..._-------Amou nt: S -------- Coverage Period :---------------------------- 3 061520a HCBOC Page 120 Ill. DISPLAY INFORMATION: Who provided this informat ion : Type of display event : Emergency ~ric.s Dctputment www.J1ar1Ktt,or9 Applicant: __ V ___ Technician : ____ Both: ___ _ Carn ival : Ex hibiti on : Fa ir: ------------- Public Celebration : / Other : --------- _J .,--"' r "' r rJ,· ;r C::') Proposed date and tim e of the event: U l. 7 ~ ) ~ J~ J_ __ ,,)____ a.m.~ Proposed location or site : fu\.,p C..fc.t; Ot:I C ~ ee ~ bvl-F CI.. LI i3. . Die L VJ,._, t; J?AN!-£ I Alternate date and time of the event: _J_L/--.ifl-----./oJ~~c).---"-o-';:l._O ______ q-L--,_'/_.,._r-__ a.m. ~- (Above Alternate date and time will only be used if the event is cancelled due to inclement weather in lieu of secondary date approval and processing) Type and quantity of fireworks /pyrotechnics to be used and the sequence of the discharge/shooting : 3 I / J Lj II, T 7 t5ov < ,, L. ~ :5 /lL.·::: .. -t__L s (). ~ 4.) h., t ':)pffi I '-1 /) -sP~, ~LhU\-~ P, 1-tS De , I ~(_ ~?5~D Est imated duration of the display : --'d=-_,.Q'--_,/J--"-"'-. ._I -"µ_0=-..:....)L-=-c-~5---___________ _ Specify any safety precautions to be taken : 061520a HCBOC Page 121 IV. PUBLIC SAFETY INFORMATION : The display will occur with in the following fire district : __;_M_!.._!.L__,\ b?lxC=.:::::..,,....:S::::· ..... o-"'l-/c...:__,Lt-..Jlk:': .......... 6.:::::....:,(...:::..<_1<...__:::_ ____ _ Location of the nearest fire station : ---~).;:.;;_1__:S___,rc..:,V\._:_l ....:l:..,;c::;___s_--------------- Nearest medical facility : Name: [Ct--l rRtt (}&. ~ &r Location : _....cl:::. . ..:..I ...::l;,....L_· ..._l ...... y,.i.={,._,7w,V_...:::_•_c.../.:___ ______ _ 5 061520a HCBOC Page 122 L V. STATE OF NORTH CAROLINA COUNTY OF 1 hl. ru ~ (~.,C'f !,er-Department 1, C,,\{f"I\Jlt\u,._ 1-\ C' \~cl hereby certify th~t\~J"-· j)'-I \\ ,1.,nft~ . a Notary Public of the Coun ty and State afo resa id, do signed and sworn to befo re me this da y. Witness my hand and offic ial stamp , thi s th ~~ay of (1'\A:t1, 20 ~0. ,,,11,,' ,, \~"'i\"-\IA It C, ,, ' c., <.,. , ~ () ~ ... No ~ --TARt --::c ;t1, -.. ;, v:1t &r • -~ ''-.. J. =i,...,._ CJ ... I ''> ~· ' My Commission Expires : OL1 .,?I .J.p;;) ',, 1 co .. i'{ ,,' ,, ' ,, .. ,,, Notary Publ ic [SEAL] 061520a HCBOC Page 123 VI. FOR OFFICE USE ONLY : Fire Chiefs Office Comments : Fire Marshal 's Office Comments : Fire Marshal's Office Recommendation : Ap pr ove: D Den y: D Fire Marsha l's Office Signature : -------------------Date : _____ _ Board of Commissioner's Comments : Final Board Approval : Approved ·D Denied : D Board of Commissioner 's Signatu re : ------------------Date : _____ _ Board of Commiss ioner's Representat ive (Printed Name): ------------------- VII. Fireworks Permit Number: 7 061520a HCBOC Page 124 Anderson Creek POA 125 Whispering Pines Drive Spring Lake, NC 28390 Anderson Creek Club Anderson Creek Club Maximum Caliber: 5-lnch Anderson Creek Club Ct:, Anderson Creek Golf Club 061520a HCBOC Page 125 ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIOOIYYYYI ~ 5 /19/2 020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S). AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy, certain policies may r equire an endorsement. A statement on this certificate does not confe r rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME Britton Gallagher PHONE 216-658-71 OD FAX One C l evela n d Center , Floor 30 (AIC. No. e,11 !AIC, No) E-MAIL 1375 East 9th Street ADDRESS Cleveland O H 44114 INSURERtS J AFFORDING COVERAGE NAICI INSU~R A Everest lndemni_ty Insurance Co. 10851 INSURED INSURER B Liberty M utual Insurance Co 25035 East Coast Pyrotechnics Inc . INSURER C Axis Surplus Ins Company 26620 P 0 . Box 209 Catawba SC 29704 INSURER o . Everest Denali Insurance Company 16044 INSURER_!; INSURER F COVERAGES CERTIFICATE NUMBER· 1410488988 REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAV E BEEN ISSUED TO THE IN SURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY R EQUIREMENT, TERM OR CONDITION O F ANY CONTRACT OR OTHER DOCU MENT WITH RESPECT TO WHIC H THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LI MITS SHOWN MAY HAV E BEEN REDUCED BY PAID CLAIMS INSR AOOL'SUBR ,&.~hl'5',.N'!v, .:~~J%11W~. LTR TYPE OF INSURANCE ···--···-POLICY NUMBER LIMITS A GENERAL LIABILITY S1BML00005-201 313012020 J/J0/2021 EACH OCCURRENCE SI 000.000 X COMMERCIAL GENERAL LIABILITY TAl,lt,.Ge T('.fR!:'NTE'l) PREMI SES (Ea occurrence) ~ 500 000 ~ CLAIMS·MAOE X OCCUR ME O EXP (Any one person) s I PERSONAL t ADV INJURY S 1,000 ,000 GE NERAL AGGREGATE _ S2 000.0QQ GEtfl AGGP EGA.TE LIMIT APPLIES PER I PRODUCTS· COMP/OP AGG S 2000,000 -POLICY rx P,f Pr LOG s 0 AU TOMOBILE LIABILITY ' I S1~CA00005·201 3l3U'2D20 313070 21 CO MB INED SIN GLE LIMIT I (Eaaec,dt,nl) ! 1,000.000 X AN\ AUTO BOOIL y INJURY (P er person) s ALL OWNED SCl1EDULEO ' AUTOS AUTOS 6001L Y IIJ JURY (P er acadon 11 S I NON.OV.1,EO PROPERTY DAMAGE X X s HIRED AUTOS .:..uros I , (Per acc.OOni) s C UMBRELLA LIAB X OCCUR I P-OOl·Ol0269928 01 313012020 I 3130 ',021 EACH OCC URREN CE S • 000.000 .--' X EXCESSLIAB CLAIMS·MAOE AGGREGATE S • 000,000 ~ l RETENTION$ I I $ B WORK ERS COMPEN S ATION ! WC5·39S-727027·0 19 ~IJD/2019 91307020 X we Sl ATU, 0TH. AND EMPLOYERS' LIABI LITY YI N TORY LIMITS ER , ANY PROPRIETOR•PARTNER/EXECUT IVE D E L EACH ACCIDE NT S 1 000.000 OFFICERnAEMBER EXCLUDED? N IA tMandato,y in NH) E L DISEASE · EA EMPLOYEf: S 1 000.000 ~m:;ri~ ~OPERA.TIONS below E L DISEAS E · POLICY LI MIT S 1 000.000 I DESCRIPTION OF OPERATIONS I LOCATIONS I VE HICLES (Attach A CORO 101 , Addrtional Remarks Sc hedule, 1f more space Is required) Additional Insured e X1e ns1on o f coverage is provided by above referenced G eneral Liability policy where required by wrincn agreement FIREWORKS DISPLAY DA T E . JULY 5 , 2020 ADDITIONAL IN SURED 1) COUNTY OF HARN ED 2) ANDERSON C REEK C L UB 3) ANDERSON CREEK CLUB PO A Group Code 29704 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF , NO TI CE WILL BE DE LIVERED IN ANDERSONCREEKCLUBPOA ACCORDANCE WITH THE POLICY PROVISIONS. 125 WHISPER I NG P INES DRIVE S PRIN G LAKE N C 28390 AUTHORIZED REPRESEN TATI VE r ~f. ,/-<". ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved . The ACORD name and logo are registered marks of ACORD 061520a HCBOC Page 126 L May 21, 2020 To Whom it May Concern , Re : Manufacturer's TDS for Pyrotechnics AS reque sted by the permit application thi s information w as provided in deta il by digital format to Banks Wallace with the Harnett County Fir e Marshal 's office. The PDFs were sent for the following manufacturers; Glorious Sunny Yung Feng Melrose Vulcan This l ist wi ll cover any product used in shows in Harnett County by Ea st Coa st Pyrotechnics during 2020 . Resf~tfully, (, t t)a{ U.u11 -7 Dan Denning U East Coast Pyrotechnics 061520a HCBOC Page 127 East Coast P yrotechnics In c. P.O. Bo x 209 Catawba . SC 29704 DEPARTMENT OF JUST I CE Bureau of Alcohol. Tobacco. Firea rm s and Explosi\c:. \lc111tmh 11,g WI ' !5./05 Ma y 6. 2020 90 I 090:CRR /SCC 5400 File Number: 1-SC-00 223 Premises /\ddrcs,: 4652 Catawba R1v..:r Road. CJtawba. S( · 29704 Dear Sir/Madam: T h is let1e r acknowledges rece ip t of your time ly application to renew yo ur Federal explosives license/permit I SC00223. The Bureau of' Alcohol, Tobacco . Firearms and Explosives (A Tr) is 1101 ab le to process your application prior to the expiration date of your license/permit. llowever. Federal law al lows yo u to continue operations under your cutTent liccnsel pcnnit until suc h time as ATF completes processing your application. See 5 U.S.C. s 558 . This lett er, or as explained be low. a follow-up letter, will serve as your l icense/permit unti l we co mplet e action on you r renewal. It is refe rre d to as a Letter of Authorization (LOA). Since we have not comp leted processing your application, you may suppl y a copy of this le tt er to other licensees/pen11ittees , e .g .. yo ur distributors. for th e next six month s (or until we complete action on your renewal. if that occurs in less than six month s) as evidence of you r liccnscd/pcn11ittcd statu s. If we have not completed proce ss ing your application for renewal within s ix month s of the date o f thi s letter. we will se nd yo u another lett e r, which will also be valid for s ix month s (or until we complete action o n yo ur renewal. if th a t occurs in le ss than six months). This is of course con tin ge nt upon your remainin g entitled 10 con tinue operations under your current licen se/pennit. Please direct questions or concern s regarding this lettt:r to San dy Curtis at 304-6 16-4406 . Sincerely. Christopher R. Reeves Chief. Federa l Explosive~ Licensing Center ATF web addrc~s: \\ \\'\\ .:111".~m 061520a HCBOC Page 128 June 3, 2019 Dan Denning East Coast Pyrotechnics P.O. Box 209 Catawba, SC 29704 Re: Anderson Creek POA Fire Marshal Division 125 Whispering Pines Drive Spring Lake, NC 28390 Application Number FMFW2006-0001 To Whom It May Concern, (lnefgc-ncy !oe rwccu Department The application for the outdoor public display of fireworks has been reviewed and approved as submitted. The public display shall be in accordance with the NC Fire Prevention Code and NFPA 1123. Prior to the issuing permits for fu-eworks display , a compliance inspection of the display site and demonstration of the display operation shall be approved. The compliance inspection will be conducted before the time of the show. • Fire Protection for Fireworks o Portable fire extinguisher shall be placed at the discharge area and standby fire apparatus shall be placed down range for fall out. o Contact shall be made with the local Fire Department to establish terms for standing by with apparatus and personnel. o Confirmation with the local fire department shall be returned to this office. o The shoot time has been established for July 5th, 2020 at 9: 15 pm. If changes are made contact needs to be made to this office by phone at 910- 893-0742 (D. B. Wallace). o Fireworks must never be left unattended. • Distance o At least 70 feet for diameter inch of shell must be provided between the shoot site and the public (4 " largest mortar= 280 feet) • Permits o Final inspection will be conducted that day of the event and the permit will be issued. 061520a HCBOC Page 129 -Ha_rne_tt ____ ._Ll.._nrn\ COUNTY • ~ ~ Emcrgoncy ~tiVK OS Department ww-..· .hurwttt. or9 • Setup o You may contact our office for a representative to meet on site during setup or for any additional questions that may arise. (910) 893-7580. • During the firing of the display, all personnel in the discharge site shall wear the following: o Head protection o Eye protection o Hearing protection o Foot protection o Cotton, wool, or similarly flame-resistant, long-sleeved, long-legged clothing • The sponsor shall consult with the AHJ and the operator to determine the level of fire protection required. • The following shall apply to crowd control: o Monitors whose sole duty is the enforcement of crowd control shall be located around the display site and at other locations as determined by the sponsor. o The AHJ and the operator shall approve the provisions for crowd control. • Fireworks Display Supervision. Whenever in the opinion of the fire code official or the operator a hazardous condition exists, the fireworks display shall be discontinued immediately until such time as the dangerous situation is corrected. Thank you again for submitting the plans for the fireworks display . Please review the plans and adhere to any notes and alterations that were made in addition to the original drawings. These remarks are for the plans that were submitted and its original intent. These remarks do not apply if the original intent changes or what was submitted on the above date changes. If you have any questions , please do not hesitate to call this office Sincerely, D . Banks Wallace Chief Deputy Fire Marshal 061520a HCBOC Page 130 MATERIAL DATA SAFETY SHEET 1.40 Articles, lgniters UN 0325 OSHA HAZARD COMMUN1CATION STANDARD 29 CFR 19 10.1200 SECTION I: IDENTITY ITEM: Electric Maleh/ Igniter with S Ju ·ou d (lgniters for Fireworks or Pyrotechnics devices .) MANUFACTURERS' NA!0E: Glorious Company TELEPHONE NUMBER: +852 2545 3476 ADDRESS: 22nd Floor Winbas c Cen tre, 208 Queen's Road Center. Central. Hong Kong. DA TE PREPARED: 10/11/2004 SUPPLIER'S NAME: Aeria l Dynamics TELEPHONE NUMBER: 800-771-7976 ADDRESS : P.O. Box 304, Kingsbury, IN 4634S ElvfERGENCY RESPONSE INFORMATION DURING TRANSPORTATION: Please Call 800-255-3924 (24 Hours) SECTION 11: HAZARDOUS INGREDIENTS: Chemical: Antimony Sulfide Sb2S3 30% Charcoal 10% Polyv inyl Acetyl 10% Potassium Chlorate K CLO, 30% Potassium Perchlorate KCL04 15% Alkyd Resin Coating 5% Devices contain explosive w1d pyrotechnic composilion, and are classified as: Articles rgn iters 1.4G, UN03 25 by the U.S. Departmcnl of Transportat ion. No chcmicul components arc release during nom1al handling ~nd storage. Materials contain pyrotechnics composition th at will bum if ignited. Composition con tain oxidizers and fuels. SECTION Ill: HAZARDS IDENTIFICATION ROUTES OF ENTRY: Skin Contact (NO) Skin Absorption (NO) Eye Contact (YES) Inhalation (YES) Ingestion (NO) APPEARANCE AND ODOR: All chemical compositio n is contained in a hard plastic casting. EMERGENCY OVERVIEW: Expose to finished item does not pose any health h azard . No chemical components are re lease during n ormal hand ling of thi s ignite rs 1.4G. Small amount of smoke may generated during use of these devices, may cause irritation of eyes or mucous membranes. Prolonged inha lation of smoke shou ld be avoid. POTENTIAL HEAL TH EFFECT: Extreme prolonged expos ure to smoke generated during use of these device may cause shortness of breath or irritation to eyes and mucous membranes. SECTION IV: FffiST AID MEASURES 061520a HCBOC Page 131 MEDICAL CONDITIONS AGGRAVATED BY EXPOSURE: Persons with preexisting respiratory conditions (I.e., asthma, emphysema etc .. ) should avoid inhalation of this smoke long time. EMERGENCY FIRST AID PROCEDURES: Move to fresh air and avoid further expose to this smoke. SECTION V: FIRE FIGHTING MEASURES FLAMMABLE LIMITS : N/A MEANS OF EXTINCTION: Flood with water if small amount of material is involved FLASHPOINT: NIA UPPER FLAMMABLE LIMJT: N/A LOWER FLAMMABLE LIMJT: NIA AUTO IGNITION TEMPERATURE: No reaction under heat stability 75° Cat 48 hrs. No reaction under Thermal/ Humidity 40° Cat 95% in 24 hrs. EXPLOSION DA TA: Sensitivity to impact, Static Discharge and high radio frequency HAZARDOUS COMBUSTION PRODUCTS: YES SECTION VI: ACCIDENTAL RELEASE MEASURE LEAK AND SPILL PROCEDURES: Sweep up with natural bristle broom and contain in fiber drum marked "Live Waste". Absolutely no smoking, open flames or sparking metal tools in vicinity of spilled materials. SECTION VII: HANDLING AND STORAGE PRECAUTION OF HANDLING: Keep materials cool and dry. Avoid impact with shipping carton. Absolutely no smoking in vicinity of any pyrotechnics devices:-1.40 PRECAUTION OF STORAGE: For extended storage secures in dry lockable building away from human habitation. OTHER PRECAUTION: Observe all safety procedures as established by supplier. SECTION VIII: EXPOSURE CONTROL/ PERSONAL PROTECTION ACGIHTLV: N/A OSHA PEL: NI A OTHER (SPECIFY): Avoid impact, naked fire, r adio frequency, must handler with care and this devices are design of professional use only. PERSONAL PROTBCTIVE EQUIPMENT (SPECIFIC): RESPIRATORY PROTECTION: OHSA Approved Dust Mask VENTILATION: Open area PROTECTIVE GLOVES: Follow all safety guidelines as established by the operating display company. EYE PROTECTION: Follow all safety guidelines as established by the operating display company. WORK/ HYGIENIC PRACTICES: Follow all safety guidelines as established by the o perating display company and manufacturer of devices. OTHERS: Full cover cotton work clothing and other safety gear as prescribed by operating display company. SECTION IX: PHYSICAL AND CHEMICAL PROPERTIES PHYSICAL STATE: Very s table ODOR AND APPEARANCE: Each devices composition is contain and protected in hard plastic 2 061520a HCBOC Page 132 casing. BOILING POINT: N/A VAPOR PRESSURE: 0.0% VAPOR DENSITY: 0.0% S0LUB£LITY IN WATER: No SOLUBILITY IN ALCOHOL or ACETONE: Yes SPECIFIC GR.A VITY: NIA MEL TING POINT: N/ A EVAPORATION RA TE : N/ A SECTION X: STABJLITY AND REACTIVITY CHEMJCAL STATE: Very stable. INCOMPATIBILITIES: No open flames, smoking, m oisture, radio receiving and transmitting devices or sparking metal tools in vicinity of stored materials. Avoid friction or impact during installation or re-moving of devices. HAZARDOUS DECOMPOSITION PRODUCTS: Small amount of smoke may generated during use of this device. This smoke may contain little amounts ofcarbon monoxide, hydrogen sulfide, and nitrogen oxides. SECTION XI: TOXICOLOGICAL INFORMATION: EFFECT OF ACUTE EXPOSURE: Expose to finished items does not pose any health hazard. No chemical components are released during normal handling. Device may only generate small amount of smoke that contain gases which may cause irritation to the eyes and mucous membranes. EFFECT OF CHRONIC EXPOSURE: This device is design to use in special effect or close proximity pyrotechnics and fireworks or display articles 1.40 & 1.30. Device may only generate small amount of smoke that contain gases which may cause irritation to the eyes and mucous membranes if large number of devices is used at the same time. To avoid move to fresh air and open area to prevent further inhalation of the smoke. IRRlT ANCY OF PRODUCT: NI A SKIN SENSITIZA TlON: No. RESPIRATORY SENSITIZATION: Persons with preexisting respiratory conditions (e.g., asthma, emphysema, etc.) Should avoid inhalation of smoke. SECTION XII: ECOLOGICAL INFORMATION AQUATIC TOXJCITY : N /A SECTION Xlll: DISPOSAL CONSIDERATIONS WASTE DISPOSAL: Soak any exposed chemical composition with water. Do not allow to dry. Sweep up with natural fiber brush and dispose by controlled burn. SECTION Xllll: TRANSPORT INFORMATION SPECIAL SHJPPING INFORMATION: DOT approval classed in accordance with section 173 .56, Title 49, Code of Federal Regulation, (49CFR). Igniters, UN 0325, Electric match with shroud. 1.4G SECTION XV: REGULATORY INFORMATION WHIMS CLASS1FICA TION: UN 03 25 1.40 SECTION XIV: OTHER INFORMA TlON N/A 3 061520a HCBOC Page 133 Material ::iatety uata t>neec May be uHd to comply with OSHA's Hazard Communicl!ltion Standard 29 CFR 191 0.1200. Standard must be consulted for specific requirsments U . .:::l . uepd1i..r r l ~l ll. UI L.dUVI Occi.,)irticna! Ssf11ty snd Health Administration (Non-~andsto~ Fo r m) r'orm Approved OMS No. 1218-0072 "B '" roENTfTV {As Used on Label and l.ist} Common Fireworks Fireworks 1.3G N,;,ta: 8/snk 11pec8!1 -notpsf'f'Mttld. If sny itam ~ not app/it;Ab/1~. or r,o /nfarmarion;:, 8"8/hlble. dM !l{MC'6 must be msrnrJ tr, indiClltD rmc Section I Manuf~rer's Nam• Emergency Telephone Number Melrose Pyrotechnics. Inc. f 8001 255-3924 Addl'IISS {NtJmber. Stn!et. Qty, St11te, enrl ZIP Codtl/ T!liephonc Number flir lnfQrtnatlon P.O. Box 302 1219) 393-5522 Oate Prepared Kinasburv lndusb·ial Park 12/16/93 Signawr, of Praparer (opacmel) Kinqaburv. lndlana 46345 Section II -Hazardous lngrediencs/ldentity Information Hazardo~ Components (Sp11ci1ir; Ch•mfl:Of ldsnbty, Cammon N•me {s/J OSHA PEL ACGIMTI.V Otttel' Lirn~s % {opticnol} Recomma11d11d .t Special Fireworks contain explosive and pyrotechnic composlticns . and are claasified as Fireworks 1.3G by the U,;S. Department of Transportation. No .chemical components are released during normal handling and·storage of shells. Section Ill -Physicaf/0,emicaf Charact2rl,tic:s aoi!ing Point 5peolfic; Gr11vity (H,OJ "' 1 N/A N./A Vapor-P~l!lsure (mm Hg.) Melting Point ' N/A NYA Vapor Oenl!lity (AIR s 1 J !;-1Sporation Reta ' J." N/A [Butyl Acetate ,. 1 ) N/A Solubility in Weter Slicht Appearance anct Oeler All chemical composit ,on is contained in hard cardboard or plastic css,nci. Section IV -Flra and Explosion Hazard Data Flesh Point (Matl\od UaedJ I Rammacle Limits I I.EL. N/A I UEL N/A N /A N/A 1:xtiriguivhing Madia Do not el:tampt to fic:;iht fira in vi cinitv of Special Fireworks -Evacuats ar9a . Specie! Fire Fighting Procedures Evacuate fire area immediately and seek sheltar. Follow established emerger.cy action plan. Unusual Fire and E)cplosion Hazards Spe cia l Fireworks may maH explcde in & f.ire situation. I' : I {Ra produc11 locally) OSHA 114 Se~ 1985 061520a HCBOC Page 134 9 act10,, V -rl8SC\:JIII~ Ul:l~d StabUiiy Unstable Conditione rn Avald No open flari:,"!s ,.smoklng, or moisture in vicinity of stored Stable X Fireworks. Awiid friction of impact lnct1mp11riJ:,llity {Maa,rials ID A voirl} Exposure to water may cause items to deteriorate. H11:ardou= Oecompo&ition or B,pro'ducts Smoke generated during use of these devices may _ contain srnaU amounts 'of carbon onoxide , hydrogen sulfide and nitrogem oxides. Avaid prolonged inhalation of smoke. .., Hazardous May Occur Candition& to A"roid --,. Fo fymerizaticn WillNot X - Section V1 -Heatth Hazard Data Aoute(s) of Entry: lnheladon? Yes, when shooting Skin? No lng11Gtion? No Has/th Hnarda (Ac/Jta and Chrani&J No chemical components are released during normal handling of $he lls. However, ground Level smoke generated during shooting of pubfic di9plavs may contain gasses which may cause irritation of eyes or · . . , Mucus membranes. Prolonged inhalation of smoke should be avoided. /,I Carclnogenfclty. NTP? No IARC Monographs? No OSHA Raguh1tecl? No Signs and Sympt.ons of ~osure Prolonged exposure to smoket genereted during ehoot:ing of ahelle may oausa shortness of breath and irritation of eves end mucus membranes. M11dic:al ggrufJtiOn, G-a-K, "'""r!W8t8d b•, ::--~-··-P,:11"1::nns with ~· · •· .. resoiratorv condil'i nn9 ri ,. asthma. emohvsema etc.l .,.h ... , ,l rt Avoid Inhalation of smoke. Emergency end FiM!t Aid Procedures Move to fresh air and avoid further exposure to smoke. " S e VII P ec 10n -f at H dll racaut1ons ors e en nQ an dU B8 Staps to Be Takan in Cam Mmnial Is Aal1111ad or Spatad Cautiouslv oick uc spilled material and olece in cardboard carton. Absolutely no smokina. open flames or spar~jng . Tools In vicinit.v of soilled fireworks. • i 'esie Oispoeaf Melflod ,· .... oak anv exoosed chemical comocsition with water. sweep up with a natural fiber brush and d ispose of by burnino ' In compliance with state and locel reQulations. ,,. ~! Precaution & to·B• Taken In 1-!andllng and Stcring Keep fireworks cool and dry. Avoid Impact with sh ipp ing car10na . Absolutely no smoking in Yicinity of any special fi reworks. Other Precautions None Section VIII -Control Measures Flesp iratmy Pretacuon {Specif'/ Type) - None required . Vontlletion u:ical Exhaust 5peclal : N/A N/A ; Mactian ical ~n•twJJ Ott,er ,. N/A N/A ,, Prote~ve Glows None Required l Eya Protaction N/A Dthe~ ProeectiVla Oothing or Ec;uipment N/A Wgrlv'Hygienic Prsr.tices No smoking in vic inity of 1ireworl<s· B 061520a HCBOC Page 135 1 SAFETY DATA SHEET Conforms to OSHA'S Hazard Communication Standard 29 CFR 1910.1200 I Section I-Identification FIREWORKS 1.3G UN0335 Manufacturer Name and Address Hunan JlngTai Fireworks Co . Ltd . Tang Jia Yuan Village Taiping Bridge Town, Liuyang, Hunan China I Section IIDHazard(s) ldentofucation ChemTel 24 liour Domestic: 1-800-255-3924 Emergency Response: International: 01(813) 248-0585 Telephone Number: 86-731-83713079 Data Prepared: January 20, 2015 DANGER: Ei<plosive; fire, blast or projection. Keep away from heat/sp arks/open flames/hot surfaces . No Smoking. Contains pyrotechnic composition; a solid mixture of oxidizer and fuel that burns if ignited . These items are classified as Fireworks, 1.3G, UN0335, PGII, Explos ives by the U.S. Department of Transportation . No chemical components are released during no rmal handling and storage of shells. During function, gases and smoke are produced that may contain various oxides, chlorides, and other gaseous and particulate products. I SEC-TIO~ mDcompo s itionnrafo irmateon on Ingredients Exact Per centage (Concentration) of composition has been withheld as a trade secret, and or Is used for a group of substantially slmllair mixtures: Red Star: Potassium Perchlorate, Magnallum, Resinox , Strontium Carbonate, Shellac, Chlorinated Rubber. Green Sta r: Potassium Perchlorate, Barium Nitrate, Magnallum, Reslnox, Chlorinated Rubber . Blue Sta r: Potassium Perchlorate, Sulfer, Copper Oxide Orange Star: Potassium Perchlorate, Barium Nitrate, Resinox, Strontium Carbonate, Copper Oxide, Polyvinyl Chloride, Shellac, Bismuth Oxide. Sliver Star: Potassium Nitrate, Barium Nitrate, Suffer, Magnalium, Resinox . Purple Star: Potassium Perchlorate, Magnalium, Resinox, Strontium Carbonate, Copper Oxide, Shellac, Chlorinated Rubber. Chrysanthemum: Potassium Nitrate, Sulfer, Carbon, Starch . Crossette: Potassium Perchlorate, Suiter, Magnalium . Salute: Potassium Perchlorate, Suiter, Magnalium, Titanium. Boiling Point: N/A Vapor Pressure (mm Hg.): N/A Vapor Density (Air=l): N/A Solublllty In Water: Slight Specific Gra viiy (H20=1): N/ A Melting Point: N/A Evaporation Raite (Butyl Acetate=l): N/A Appearance and Odor: Al l pyrotechnic composition is contained within hard cardboard or paper casings that may be shaped as cylinders, balls or tubes. 061520a HCBOC Page 136 2 I section IV-First Aid Measures Call emergency medical care. Use first aid treatment according to the nature o f the injury. !Section V-Fire-Fighting Measures In case of fire, evacuate area. Do NOT fight fire when fire reaches explosives . Explos ion risk In case of fire . Truck fire (other than cargo area): Flood with water. Tire fires may re-start. If possible, unhook and separate tractor from trailer. Remo ve vehicle that is not involved in fire from fire area if you can do so without risk. If cargo area is exposed to heat and flames, direct water spray on outside of container to cool it down. Continue to spray until well after the fire is out. Cargo fire Do no~ move cargo or vehicle if cargo has been exposed to heat. Withdraw from area if and when the fire reaches cargo and let fire burn . Use firefighting team to prevent spread of fire to adjacent structures and materials. Promptly isolate the scene by removing all persons from the vicinity of the Incident. First, move people out of line-of-sight of the scene and away from windows. Obtain more information from appropriate authorities listed on the shipping papers. Self-contained breathing apparatus (SCBA) and structural firefighter's protective clothing will provide some limited protection. Firefighters should retreat if fire approaches cargo area, and use unmanned hose holder to direct water spray on fire. For additional information, call the shipper using the emergency telephone number listed on the shipping papers; if there is no answer; call American Pyrotechnics Association's 24-hour number (800-255 -3924). · I Section VI-Accidental Reiease Measures Cargo Spill: ELIMINATE all ignition sources. There shall be no flares, smoking, and tools capable of producing sparks, or flames in the vicinity of the spilled material. Cautiously pick up the spilled devices and place them in cardboard cartons. Do not touch or walk through spilled material. Waste Disposal Method: Soak any exposed chemical composition with water; sweep up with natural fiber brush and dispose of by burning in compliance with local, state, and federal regulations. I Section VII-Hand~ing aind Storage ____ _ Keep fireworks cool, dry, and well ventilated area . Avoid impact with shipping carton s. Fireworks must be stored and transported in accordance with local, state, and federal regulations. Protect against physical damage and moisture. Fireworks should be isolated from all heat sources, sparks, and open flames. No smoking. Other Precautions: Fireworks 1.3G UN0335 can cause serious injury or death . They should only be handled by properly trained and qualified personnel. When shooting these fireworks, personnel should wear p ro per eye protection, head protection and non-synthetic clothing. I Section VIII-Exposure Co01ftirols/Personai Protection Respiratory Protect ion (Specify Type): None when handling finished item. Ventilation: N/A Local EKhaust: N/A Mechanical (General): N/A Special: N/A Other: N/A Protective Gloves: None required Eye Protection: When shooting Fireworks 1.3G Other Protective Clothing and Equipment: Protective head gear and non-synthetic clothing when shooting fireworks 1.3G /-/11/1()(1 l1r,f;J Tu i FifEWQ(/($ Co Ltcl 061520a HCBOC Page 137 3 I Section IX-Physical and Chemical Properties Bolling Point: N/ A Vapor Pressure (mm Hg.): N/A Vapor Density (Alr=l): N/ A Solublllty In Water: Slight Specific Gravity (H20=1): N/ A Melting Point: N/ A Evaporation Rate (Butyl Acetaite=!): N/A Appearance and Odor: All pyrotechnic composition is contained within hard cardboard or paper casings that may be shaped as cylinders, balls or tubes. Flash Point: N/A flc1mmable Limits: N/A LEL N/A UEL N/A Extinguishing Media: Do not attempt to fight fire in the vicinity of display fireworks -evacuate area . Materials are self- oxidizing. Special Fire Fighting Procedu res: Evacuate fire area immediately and seek shelter . Follow established emergency action plan. Unusual Fi re and fxploslon Hazards : Display fireworks may mass explode in a fire situation. ~on X-S\talbil ify and Reactdvot y Stabillty: Stable Conditions To Avoid: Storage at temperatures above 120· F. Open flames, smoking, moisture, friction or impact in the vicinity of stored fireworks. lncompatiblilty (Materials to Avoid): Do not allow fireworks to get wet. Hazardous Decomp@sltlo n @r Byproducts: Smoke generated during use of devices may contain small amounts of carbon monoxide, hydrogen sulfide, and nitrogen o>cides. Avoid prolonged inhalation. Ha~rdous Polymer ization: Will not occur Route(s) of !Entry: Dnhalatlon? N/A. Skin? N/A Ingestion? N/A Health Haizards (AcuQe aind Chronic): Exposure to finished items does not pose any health hazard. However, ground level smoke generated during shooting of public displays may contain gasses which may cause irritation of eyes or mucous membrane. Prolonged Inhalation of smoke should be avoided. Carcinogen icity: No Ni!P? No ARC Monographs? No OSHA Regl!l ic1tedr No Signs and Sympt!!>ms of IEJ<posure: Prolonged exposure to smoke generated during shooting of shells may cause shortness of breath and irritation of eyes and mucous membranes. Medical Conditions Generally Aggravated by Expos1.1re: Persons with pre -existing respiratory conditions (i .e. asthma, emphysema, etc.) should avoid inhalation of smoke. 061520a HCBOC Page 138 j Section VIII . Control Measures RHplratorv Protection : NIA Ventllallon: • NIA Local Exhaust : • NIA Speclal: • NIA Mechanlcal: -NIA Other: • NIA Protective Gloves :-NIA Eye Protection: -SAFETY GLASSES RECOMMENDED Other Protective Clothlng or Equipment: . NIA Work I Hygienic Practlc11 : -Store Fireworks In a Cool Dry and Well Vent il ated area . Protect Ag ainst Physical Da ma ge and Moisture. Fireworks should be Isolated from all Heat Sources, Sparks and Open Flame. No Smok in g. Page 3 of 3 061520a HCBOC Page 139 • PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23n1 April 2015 i Section 1: IDENTIFICATION OF THE SUBSTANCE AND OF THE COMPANY 1.1 Product Identifier GHS, Product Identifier Chemical name Trade name CASNo. EINECSNo. REACH Registration No. Fireworks, Division 1.3 Explosive Fireworks, 1.3G UN0335 Not Appllcable Fireworks, Display fireworks Mixture Mixture Not applicable 1.2 Relevant Identified uses: For personal enjoyment, entertainment and celebrations 1.,3 ldentllltatkm: company Oriental Fireworks Co l!.td 83 Guizhai East Road Liuyang Hunan . Ch ina Tel : +86-731.-8364-9260 Email: info@shogunvulcan.om URL: www.shogunvulcan .com 1.4 Emergen cy contact lnfotrac 24 hour US Emergency Response Number Tel: + 1-800-535-5053 or: 1-352-323-3500' lnfotr~c Contract No. 106045 ! Sectio n 2: HAZARDS IDENTIFICATION 2.1 Classification of the substance or mixture 2.1.1 The preparation is classified according to (EC) Directive 1999/ 45/EC or Directive 67/548/EEC and Its amendments and (US) APA Standard 87-1. 2.1.2 Regu\ation (~C) No. 1272/2008 (CLP) & (US) OSHA Hazard Communication St~nd~rd 29 CFR 1910.1200-EXPLOSIVE 2.2 Label elements 2.2.1 Label eiements According to Regulation (EC) No. 1272/2008 (CLP) & (US) OSHA Hazard Communication Standard 29 CFR 1910.1200 GHS Product Identifier Haza~m "v Signal Word Hazard Statements H203: Explosive; fire, blast or projection hazard Precautionary statements DANGER P210 : Keep away from heat/sparks/open flames/hot surfaces -No Smoking P372+P380: Explosion risk in case of fire: evacuate area P373 : Do NOT fight fire when fire reaches explosives 061520a HCBOC Page 140 • VuLc.41#® PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23ro April 2015 2.2.2 Label elements According to Directive 67/548/EEC & Director 67/548/EEC Risk Phrases R2: Risk of explosion by shock, friction, fire or other sources of ignition RB: Contact with combustible material may cause fire R22: Harmful if swallowed R36/37/38: Irritating to eyes, respiratory system and skin R43 : May cause sensitization by skin contact Safety Phrases S2: Keep out of reach of children S16: Keep away from sources of ignition-No Smoking S34: Avoid shock or friction 2 .2 .3 Physical hazards The mixture is a pyrotechnic preparation. lglilltion is possible by contact with open fire, but also by sparks, contact with a hot surface, heat radiation or a strong grinding effect. Self-Ignition Is possible due to th~ effects of moisture of contact with aci ds or bases. Both the preparation atid the smoke can have an oxidizing effect on metals 061520a HCBOC Page 141 . I VuL • • 0 PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date : 23rd April 2015 ! Section 3: COMPOSITION / INFORMATION ON INGREDIENTS Hazardous % EC No. CAS No. Hazard Risk Ingredients Weight pictogram& Phraees/Hazard Statements Potassium >50 23-1-818-8 775,7-79-1 ~1> ·,q; Ra8 nitrate SRI!) lrrit. 2, H315 Charcoal >10 240-38·3-3 16291-96-6 Non~-Nohe Sulfur >10 231-722-6 7704-34-9 (!') XI·; R38 Skin lrrlt. 2, H315- Potassium >50 231-9112-9 7778·-74-7 ~1> R9/R22 perchlorate H271/H302 Strontium >10 216-643-7 1633-05-2 None-None carbonate Magnalium >10 231-104-6 7439-95-4 & ~ R"l'I/R15/R 17 & 231-072-7429-90-5 H250/H260 & 3 H315/H319/ H335/H402 Phenolic resin <10 605-00·1-9003-35-4 None None 00-5 Barium nitrate <50 233-020-5 10022-31-8 ~(!) R22/R20 H302/H332 Alu minium <50 231-072-3 7429-90-5 ~ R15/R17 H315/H319/ H335/H402 Copper oxide <50 215-269-1 1317-38-0 <'>~ R22-50/53 S22-61 H302/H41 O/P273 Antimony <10 215-713-4 1345-04-6 <t>~ R20/22 sulfide R51/53 H302/H332/H411 P273 GHS Cleeslflcatlon elements In so far as offlclally assigned according to EC Regulation 1272/2008 Full text of each relevant R phrases can be found In secUon 16. Full text of each relevant H phrases can be found In section 16. 061520a HCBOC Page 142 • ' . VuL 0 PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rc1 April 2015 l Section 4: FIRST AID MEASURES 4 .1 DescrlpHon of first aid measures Eye contact : Rinse with sufficient water ; remove any contact lenses prior to rinsing, then immediately rinse the eyes with the eyelids open for a sufficient period of time (at least 10 minutes) using (lukewarm wate r). Where possible, do not interrupt the rinsing process . Regularly lift the eyelids . Avoid rubbing the eyes to prevent mechanical damage . Help the victim with the rinsing process . Con su lt an eye doctor If the eyes are Irritated or the symptoms persist. Skin contact: Remove contaminated clothing . Wash skin Immediately with soap and water If available . Use a shower where required . If symptoms like Irritation develop, obtain medical attention. Swa llowing: Mey be toxic . Have the victim rinse his mouth with water snd spit it out (n ever give an unconscious perso n someth ing to drink due to ri sk of suffocation). Do not Induce vomit ing (unless under direct superv ision by a doctor) and Immediately consult a doctor showing t he packaging or label , or. take the victim to hospital. Loosen tight clot hing, such as a shirt, tie, belt or waistband . Rest. Inhalation: Take the person .into fresh air and keep him warm, let him rest. If there Is difficulty In breathing, give oxygen . Give artificial resp iration If breathing has stopped . Consult a doctor after prolonged expos ure or if symptoms do not disappear after a short time. Bum Injuries : Bu m injuries may occur should product accldentally igniter. With all burn injuries ; immediate medical treatment for trauma is essentia l for patient outcome. Further medical Symptomatic treatment and supportive therapy as indicated. Treatment: ! Section 5: FIRE FIGHTING MEASURES 5 .1 Extinguishing media Suitable extinguishing media: Preferably with dry chemical, foam or water spray Unsuitable extinguishing media: None Known 5.2 Spacial hazards arising from the substance or mixture Explosion risk in case of fire. DO NOT fight fire when fire reaches explosives. Do not attempt to directly fight established or sJow smoldering fires as an explosion ls possible. In case of fire, evacuate area . 5.3 Special expos ure hazards from combustion products Keep enough distance to protect your own safety due to the character of the material. If involved In a fire, if may emit noxious and toxic fumes. Combustion products may include: carbon monoxide, chlorine, chlorine oxides , sulfur oxide and nitrogen oxide. 061520a HCBOC Page 143 J • 0 VuLc~® PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 5.4 Advice for fire-fighters In case of fire: Evacuate area. Fight fire remotely due to risk of explosion . Firemen have to wear self contained breathing apparatus. Use qualified personnel who are well aware of the dangers of this product. 5.5 Additional Information Collect extinguishing water to prevent damage to environment. Alert end evacuate the surroun ding area. Fight the fire from a sheltered location . i Section 6: ACCIDENTAL RELEASE MEASURES 6.1 Personal precautions: Eliminate all sources of heat and Ignition . People dealing with major spillages should wear personal protective clothing (suitable gloves and filter mask if dust is formed). Evacuate the danger zone. Avoid dust engendering and lnhalatlon of the dusl Prevent further dust dispersion for example of dampening the materials. 6.2 Environmental precautions : 6 .3 Clean up methods : Ventilation r~mmended. Collect spllJed material by hand, eg. With a dustpan and duster; do oyt use a vacuum cleaner, which poses a risk of explosion. Do not use compressed air for clean up ! Section 7: HANDLING AND STORAGE 7 .1 Handilng: 7 .2 Storage: When handling observe the usual precautionary measures for chemicals . Avoid contact with heat, sparks, flames and other ignition sources. No smoking . No heating, welding, soldering, drilling, cutting . Do not use equipment producing an open flame or electrical equipment, which may cause sparks. Handle in well ventilated areas. Prevent dust formation and Inhalation of dust. Avoid contact with the eyes, skin and clothing. Handle empty packaging with the same safety precautions es full packaging. Keep extinguishing equipment in the vicinity . Store closed packaging in a dry and well-ventilated location. Fireproof. Keep away from food, drinks and animal feed. Store separately. maintain safety distances in accordance with national legislation for pyrotechnic preparations. Suitable storage material: Original packaging Storage material to avoid: Packaging that does not meet the applicable ADR regulations, metals. Storage temperature: Recommended 5-30°C/41-86°F 7.3 Specific use(s): For regulated consumer or professional use only. Must be used outdoors. See warning label on each Individual packaging. 061520a HCBOC Page 144 II PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 ! Section 8: EXPOSURE CONTROLS I PERSONAL PROTECTION 8.1 llmtts of exposure: 8.2 Personal Protective equipment: 8.3 Respiratory Prctectfion: 8.4 Slk io, and body 8.5 Hands: 8.6 Eyas No occupational exposure limits are determined for the preparation and/or for the components . Eating, drinking and smoking should be prohibited In areas where this material is handled and stored. Wear suitable protective clothing that prevents contact with th~ product. The work area and storage area should be for authorized persons only . Do not Inhale dust. Adequate ventilation iA closed areas. Respiratory protection fs required if there Is a risk of Inhaling smoke from the product or for insufficlentJy ventilated workplaces (filter mask P2) Wear suitable protective clothing (preferably heavy cotton with tight fitting sleeves) remove eontaminated clothing immediately. Keep working clothes separate (on site eg. In a closed plastic bag) and change them every day. Wash hands before breaks and at tile end of work. Wear protective gloves ff there is rislk of skin contact; use heat- resistant gloves for handling . Use safety eyewea r (tight fitti ng goggles) or a full-face shield. Eye-wash. ! Section 9: PIHYSICAL AND CHEMICAL PROPERTIES 9.1 bnfonnation on basic physical and chemDcaD JPropertles Genera! information; Appearance; Colou r: Odour: Loose and/or solid powder encased in paper tubes Not applicable None important health, safety and environmental informatio n: pH : Weak acid Boiling po int: Not applicable Flash point: >93°C Explosive properties: Relative density: Grain density: Solubility in water: Party soluble in water 061520a HCBOC Page 145 • ® PIU,MIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 ! Section 10: STABILITY AND REACTIVITY 10.1 Stablllty: Stable if stored in dry location 10.2 Conditions to avoid: Avoid high (>30°C) and low (<5°C) temperatures. Avoid raised storage tempe ratures. Avoid high temperatures, heating, open fire and Ignition sources, and prevent the effects of a grinding motion and impact forces that may result in ignition . 10.3 Materials to avoid: 10.4 Hazardous decomposition Products: Oxidizing agents. Flammable agents. During use possible release of carbon monoxide, carbon dioxide, chlorine oxides, sulfur oxide and nitrogen oxide . Metal fumes and oxides. Thermal decamposltlon will avo!ve toxic irritant and flammable vapors . ! Section 11: TOXICOLOGICAl INFORMATION SUBSTANCE CAS No. lDso LDso LDso (Oral, Rat) (lnhalatlon, Rat) (Dermal, Rai) Potassium Nitrate 7757-79-1 3750 mg/kg NE NE Sulfur no4-34-9 NE 2,520 ppm/hr NE Charcoal 16291-96-6 >5g/kg NE NE Potassium 7778-74-7 2100 mg/kg NE NE perchlorate Barium nitrate 10022-31-8 355 mg/kg NE NE This health hazard assessment is based 001 information of the components. Effects on the eyes: Effects on the skin: Effects on respiration : Ingestion: Inhalation of smoke: Particle matter may cause physical injury to the eye . Irritating to the eyes Redness . Skin contact may cause irritation, mechanical damage, redness, sensitization, irritation eczema May cause severe respiratory tract irritation . Harmful. Ingestion may cause irritation of the gastrointestina l tract. Smoke released during Intended use Is harmful upon Inhalation and causes coughing. 061520a HCBOC Page 146 • . • VuLc..AN® PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 I Section 12: ECOLOGICAL INFORMATION 12.1 Moblllty: 12.2 Persistence and degradablllty: 12.3 Bloaccumulatlve potential 12.4 Moblllty In soll : 12.5 Other harmful effect,: The product Is partly soluble In water. Moderately/partially biodegradable . Persistent. Moderately/partially biodegradable . The product has moderate mobility In soil . Do not discharge to groundwater surface water or drains . During oombustion possible release of carbon monoxide , carbon dioxide , chlorine, chlorine oxides, sulf1;1r oxide end nitrogen oxide . ! Section 13: DISPOSAL CONSIDERATIONS 13.1 Product waste: 13.2 Addltlonal information Pay attention to the flammable and explosive character of the material and the fumes that may be released by it. Incinerate in a hazardous wa~te lnelnerato r suitable for the disposal of noxious chemical waste in accordance with the stipulations of the relevant regulations . Waste generation should be avoided or minimized wherever possible. If this is not possible, destruction must take place in an approved facility , which Is equipped to absorb and neutralize acid gasses and other toxic processing products . Waste, even small quantities, should never be poured down strains, sewers or water surfa ce s. Disposal should be in accordance with local, state or national legislation. Consult an accredited waste disposal contractor or local authority for advice. None 061520a HCBOC Page 147 • •• . • PREMIUM Q U ALI T Y FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23'° April 2015 I Section 14: TRANSPORT INFORMATION Classification as ADR Material for road transport. UN Number 0335 Proper shipping name: UN0335 FIREWORKS, 1.3G ADRClass: 1 Packaging Group II Packaging Instruction: 135 Tunnel restriction code: E ADR Label / Hazard Label Classification as IMDG mate ri a l for sea transport UN Number 0335 Proper shipping name: UN0335 FtREWORKS, 1.3G Class: 1 Maximum quantity None ems F-B, s-x IMO label: Explosive substances or articles, class 1, division 1.3 ! Section 15: REGULATORY INFORMATION EU regulations. Hazard Symbol: EU Labelling classification 0 R -(Risk) phrases S -(Safety) phrases Xn R8 R22 R36/37/38 R43 S2 S16 S34 $35 S37 WGK (Gennan legislation) 2 Waste Symbol ~ Oxidizing Harmful Contact with combustible material may cause fire Harmful if swallowed irritating to eyes, respiratory system and skin May cause sensitization by skin contact Keep out of reach of children Keep away from sources of ignition -No Smoking Avoid shock or friction This material and Its container must be disposed of In a safe way Wear suitable gloves Hazard to waters, VwVws, Annex 2 061520a HCBOC Page 148 • PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 USA regulations. TSCA (Toxic Substance Control Act) All chemicals listed Canada regulations WHMIS Classification Exempt -Consumer Products I Section 16: OTHER INFORMATION Risk Phrase& and Safety Phrases R2: Risk of exploslon by shock, frictio n, fire or other sources of Ignition. R3: Extreme risk of exp losion by shock, friction, fire or other sources of ignition. R9: Explosive when mixed with combustible material. R20/21: Hannful by inhalation and in contact with skin . R22: Hannful If swallowed . R25 : Toxic if swallowed . R33: Danger of cumulative effects. R50/53: Very toxic to aquatic organisms, may cause .long-term adverse effects in the aquatic aquatic environment. R61: May cause hann to the unborn child. R62 : Possible risk of impaired fertili ty . S2 : Keep out of the reach of children. S13: Keep away from food, drink and animal feeding stuffs. S16 : Keep away from sources of Ignition -No smoking . S23: Do not breathe fumes . S24/25: Avoid contact with skin and eyes. S34 : Avoid shock or friction . S35 : This material and its container must be disposed of in a safe way. S36/39: Weer ~uitable protective clothing and eye/face protection. S45: In case of accident or If you feel unwell, seek medical advice immediately (show the label where possible). Hazard statement(s) and Precautionary statement(•) H204: Fire or projection hazard. H272: May intensify fire; oxidizer. H3Q1: Tox~c If swallowed. H302: Harmful If swallowed. H312: Hannful In contact with skin. H315: Causes skin Irritation . H319: Causes serious eye Irritation. H332: Harmful If Inhaled. P201: Obtain special instructions before use . P202: Do not handle until all safety precautions have been read and understood . P210 : Keep away from heat, sparks, open flame , hot surfaces -No smoking . P234: Keep only in original container P240: Ground/bond container and receiving equipment. P250: Do not subject to grinding/shock/ .. ./friction. P280: Wear protective gloves/protective clothing/eye protection/face protection. I 061520a HCBOC Page 149 VuL PREMIUM QUA L ITY FIREWORKS MATERIAL SAFETY DATA SHEET Oats: 23rd April 2015 P261: Avoid breathing dust/fume/gas/mist/vapours/spray . P270: Do not eat, drink or smoke when using this product. P301 + P330 + P33 1: IF SWALLOWED: rinse mouth. Do NOT induce vomiting. P301 + P310: IF SWALLOWED : Immediately call a POISON CENTRE or doctor/physician . P302 + P352 : IF ON SKIN: Wash with plenty of soap and water. P305 + P351 + P338: IF IN EYES: Rinse cautiously with water for several minutes. Remove contact lenses, if present and easy to do. Continue rinsing . P305: IF IN EYES: Get Immediate medical attention. P373 : Do NOT fight fire when fire reaches explosives P401 : Store in accordance with local/regional/national/international regulations P501 : Dispose of contents/container to: Send to a licensed recycler, reclaimer or Incinerator. History: Additional Information Date of PDF printing Date of previous issue Version : 23 April 2015 No previous validation 1 Product according to directive 2007/23/EC of the Europaan Parliament and of the council of 23 May 2007 on the placing on the market of pyrotechnic articles. The data giwo, here is based on current knowledge and experience. The purpose of this Safety Data Sheet is to describe the product sin terms of their safety requirements . The data does not signify any warranty with regard to the produtt's properties . In all cases, it Is the respons ilbi!ity of the user to determine the applicability of such Information and recommenda~lons and the suitability of any products for its own particular purpose. Safety data sheet acoordlng to regulation (EC) No 1907/2006 of the European parl iament and of the council from 18 December 2006 concerning the registration, evaluation, authorization and restrictions of chemicals (REACH). 061520a HCBOC Page 150 MSDS Material Safety Data Sheet Section 1-Identification of the product and of the company DATE PREPARED: Jan . 3, 2014 Prepared By:Lily Lu From : Yung-Feng(Qinzhou)Firecrackers & Fireworks Co ., ltd. Baxian Village, Pingji Town, Telephone Number: 0086-777-5619682 Qinzhou City, 535018 , Guang xi China . Emergency : 0086-777-5619682 FIREWORKS 1.3G un 0335 Section II -Hazardous Ingredients I Identity Information Contains Pyrotechnic Compositions th at ere mixtures of solid oxidizers and fuels tha t contained in paper and cardboard containers . No Hazard exist during normal handling and storage OSHA PEL • NIA ACGIH TLV-NIA 0Tf1ER LIMITS -NIA Section Ill • Physlcal / Chemical Characteristics Boiling Point: , NIA Vapor Pressure : -NIA Vapor Density: -NIA Solubility In Water: -NIA Specific Gravity : -NIA Melting Point : -NIA Evaporation Rate: -N/A Appearance and Odor: -Pyrotechnic Composition Is contained in paper or cardboard casings . Odor Is not apparent. Section IV -Fire and Explosion Hazard Data Flash Point: -NIA LEL: -N/A Extinguishing Media: Flood with Water. Flammable Limits: ->200°C Autoignition. UEL: -NIA Special Fire Fighting Proce dures: Do not use Suffocation Methods. FIREWORKS-are Self Oxidizing . Unusual Fire and Explosion Ha zards : Fireworks Will bum rap idly in event of Fire. There Is A risk of explosion If large quantities are involved In a fire . Page I of 3 PDF Jt1tf:f~ffl "pdfFact ory Pro" ~l\:ffll\&-*EHt www. fi nepr int. en 061520a HCBOC Page 151 I Section V . Reactivity Data Stablllty: -Stable Conditions to Avoid: -Open Flames , Sparks, High Temperatures, Friction or Impact. lncompatlblllty (Materials to Avoid): • Do Not Allow Fireworks to Get Wet. Hazardous Decomposition or Byproducts: • Decomposition does not occur under normal circumstances . Smoke Generated by Fireworks may contain gasses that are Irritating to the eyes or mucous membranes . Prolonged Exposure and Inhalation or smoke may cause shortness of breath or more serious problems when a chronic respiratory condition exist. Hazardous Polymerlzatlon: Will Not Occur Conditions to Avoid: -Storage In High Temperatures, Moist or Wet Conditions . Keep away From Open Flame or Sparks jsection VI. Health Hazard Data Route(s) of Entry: -NIA Inhalation: -NIA Skin: -NIA tngeetlon: • NIA Health Hazards (Acute and Chronic) : -NIA Carcinogenicity: N/A NTP?: • NIA IARC Monographs?: -NIA OSHA Regulated: • NO Signs and Symptoms of Exposure: -Prolonged Exposure to Smoke that Is Generated during Normal use of Fireworks may cause Irritation to Eyes and to Mucous Membranes. Medical Conditions Generally Aggravated by Exposure: · Eye Sens itivity, Respirato ry Conditions. Emergency and First Aid Procedure: -EYES Should be flushed with Water.Move to Fresh Air and avoid additional Inhalation or Smoke !Section VII . Precautions for Safe Handling and Use Stops to Be Taken In Case Material ls Released or Spilled : -If Fireworks are spilled , carefully pick up the material and place in a Cardboard Carton . Keep OPEN FLAMES and Sparks AWAY and NO SMOKING . Waste 011po111 Method: -Fireworks that rail to go off should be soaked in a bucket of water and returned to the source where It was obtained . Dry components or powder should be carefully swept up and placed In a cardboard container then soaked with water. Bu rning of Fireworks Waste must be performed in compliance with local and state laws. Precautions In Handling and Storing : -Keep from OPEN FLAMES, NO SMOKJNG, AVOID IMPACT or MATERIALS and CONTAINERS or MATERIALS' STORE FIREWORKS IN A COOL AND DRY ENVIORMENT. KEEP OUT OF REACH OF CHILDREN . Other Precautions: -NEVER ATTEMPT TO RELIGHT A FIREWORK THAT HAS NOT GONE OFF . DO NOT APPROACH THE FIREWORK FOR AT LEAST 30 MINUTES AFTER DISCHARGING FIREWORKS ALLOW THE REMAING ITEM TO COOL OVERNIGHT BEFORE PLACING IN TRASH . Page 2 of 3 PDF )t1tf:1~ffl "pdfFactory Pro" il\Jfl~.1$:·B'J ~ www. f i nepr in t. en 061520a HCBOC Page 152 jsectlon VIII . Control Measures Respiratory Protection : NIA Ventilation: • NIA Local Exhaust: • NIA Speclal: • NIA Mechanical: -NIA Other: • NIA Protective Gloves :-NIA Eye Protection: -SAFETY GLASSES RECOMMENDED Other Protective Clothing or equipment: • NIA Work I Hygienic Proctlcee: -Store Fireworks In a Cool Ory and Well Ventilated area. Protect Against Physica l Damage and Moisture. Fireworks should be Isolated fro m all Heat Sources, Sparks and Open Flame. No Smoking . Pag e 3 of 3 PDF Jt11f1~Jf.l "pdfFactory Pro" ~fflAA*€1J~ www.fineurint.cn 061520a HCBOC Page 153 Board Meeting Agenda Item AGENDA ITEM l..J-I MEETING DATE: June 15, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Fireworks Permit request for Carolina Lakes REQUESTED BY: Larry Smith, Emergency Services Director REQUEST: E mergency Services is requesting the approval of the fireworks application from East Coast Pyrotechnics for the Carolina Lakes July 4th celebration. East Coast Pyrotechnics meets all requirements and has met fire code compliance for the event. The actual event will take place July 3rd at 9:30 p.m. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData \Local\M icrosoft\ W i ndows\lN etCache\Content. Outlook\ W 5 EN E9S Y\Caro I ina Lakes F ireworks Req u est.docx Page I of I 061520a HCBOC Page 154 Harnett C_ 0 U_N T_Y ---$-£~(®> Emergec,c :, Services Dop1rtm1mt www.llMn.ett,or9 Fireworks Application Attached you will find an application for a Fireworks Discharge Permit. This application must be completed and returned to Central Permitting prior to issuance of the perm it. Please allow thirty (30) calendar days for processing and Board of Commissioner approval . There is a $100 .00 permit fee assessed pe r discharge event. Permit fees shall be paid pri or to iss uan ce of permits. If you have any questions , please feel free to contact us . Reviewed For Code Compliance By : D. Banks Wallace Items required for permit issuance : Chief Deputy Fire Marshal • All blanks must be completed on the application . 06/05/2020 1 :0 1 :28 PM • Permit holder is required to obtain liability insurance in an amount sufficient to cover the claims of any person{s) who may be injured or otherwise damaged as a result of the display. The insurance must name the County of Hamett as an addltional insured with a minimum amount of one million dollars ($1,000,000). A copy of the Certificate of Insurance evidenc ing the coverage must accompany the application . • A detailed site plan indicating the discharge and storage locations as well as distance . • Manufacturer's techn ical data sheet of each type of pyrotechnic to be discharged . Application Index Section I: Section II : Section Ill : Section IV: Section V: Section VI : Section VII : Section VIII : Information on the person , group, corporation , association , or entity sponsoring , holding, or primarily responsible for the event Information on the pyrotechnician Information on the actual display Public safety information . (Name of fire district where the discharge will take place, address of the nearest fire station, and name and address of the nearest medical fac ility) Nota rization of the application . {APPLICATION SIGNATURES MUST BE NOTARIZED} Fire Department Comments . (Must be completed by the chief of the local fire department representing the district where the discharge will take place) For Hamett County Fire Ma rshal use only Fireworks Permit Number. THE COMPLETED FIREWORKS PERMIT MUST BE ON SITE DURING THE DISCHARGE OF PYROTECHNICS 061520a HCBOC Page 155 £m'"9a,cy S.rvic.s Depanment www..har,w1t ,or9 t APPLICANT INFORMATION: Note : The applicant is the person, group, corporation , association , or other entity sponsoring, ho lding or primarily responsible for the event or enterprise for which this pem,lt is requested. Please type or print Applicant: Billing Address : Contact Person : Contact Email : Contact Phone: ( CZD3 )-?t'z -S 1 33 )-_-__ President or CEO (for corporate appllcat1on1): _....:./-=O:....:l'Y'1.--.:.._-....:./__;_h..:.._;;_o ...:....m_ 1 ,-:...{J_5~u=--=/V ________ _ Is the applicant insured with respect to the discharge of fireworks/pyrotechnics : Yes rvr No D If covered, specify the source, amount, and coverage period of the insurance: Source: 13 2 1' rflfl . Gr-t ! IA ~ he z. Amount:$ 5 /)[)() t){)Q • 0 0 CoveragePeriod: :3 /30 [:z.D f<s 3/~D /z/ 2 061520a HCBOC Page 156 Harnett COUNTY EmW1Jar1cy Services Departnwnt lb PYROTECHNICIAN INFORMATION: Note : This is to be completed by the individual who will shoot and/or discharge the fireworks or pyrotechnics . Technician Name: BIiiing Address : _J-_,_·t _/,~~j -1--fc_c_tU ____ , NC __ 2 _-=t-:__-S_l/-__,_{o_ Contact Email : .-_I /4- Contact Phone: ( t:11 1 )-1'J.'( SD 9(? Bureau of Alcohol , Tobacco and Flreanns permit/license type and number: J-,5c-0 91-'SI-9.t:--oozz,..3 Pyrotechnlclans ' training and experience: /J C Li c-e-r. :,e_ * 19 ;i.. 7 / Is the technician Insured with respect to the discharge of fireworks/pyrotechnics: Yes V--No __ _ If covered, specify the source, amount, and coverage period of the Insurance: Source: B~.f.}0(\-G 1tff 41 heZ-Amount:$_5~,_D_D_D_1 _ l){)_D_. 00 Coverage Period: 3 / 3 D /z.o -3 /3':) / 2...) ~ I I ~ I 3 061520a HCBOC Page 157 ~ _0_ar_un_f _}t_v ______ ~-~-(~ fm"9911Clf :S.rw•c.es Depanmant WWW.hMMtt,Mg .._,,.,. !!!: DISPLAY INFORMATION : Who provided this Information : Applicant: ~ Technician : ___ Both : ___ _ Type of display event: Carnival: ____ Exh ibition : ___ Fair: ___ _ Public Celebration : V Othe r: --- Proposed date and time of the event ----==S=--=v;;..__J ~-1-->-,1-· _2_V_2_D_-----:'9-=--_1..__-' ="3-=D'-----a.m.@ Proposed location or site : l Ag 'v }, ,v A L P/ g e PA 1/, (/ 1 OJLJ Altemate date and time of the event: __ ,v----L-/rt ______________ a.m. / p.m. (Above Alternate date and time will only be used if the event Is cancelled due to Inclement weather In Heu of secondary date approval and proce11lng) Type and quantity of fireworks/pyrotechnics to be used and the sequence of the discharge/shooting: C =,) 2'/q /I fv ~ 'h-11 C.'A-1,bee.. n l v )+; ~ 5 h,J l-c>,-kt:?5 / 3 'D ~ 3 " s,-v -4 ,, I oo --3 '' Estimated duration of the display: __ l_~_-_f---'S_....c.../V]----'---'-; rl_J_k_.s __________ _ Specify any safety precautions to be taken : 4 061520a HCBOC Page 158 Harnett COUNTY IV. PUBLIC SAFETY INFORMATION : EmercJ.,<Y S.rvices Department -.hiwnett.o.-g The display will occur within the following fire district: __ S:--i/J,__,C.._8-"--~-+ __ S:-+! 1_f'_1 _()-', <J ..... .S ____ _ r ,. Location of the nearest fire station : _.5_f ,_A_+_,_o...,.,u:;___, _ _;:5.:::..,-F()C....::ll'---f_6......,,FP-('_,....:...fy~~"-------- Nearest medical facility : Name:C'ft? hA[ /),i,O~y//t,f :tL ocation : Fi+<re~v1 //~1 /1J L 5 061520a HCBOC Page 159 Harnett COUNTY Emen,1ancy Servitel DopartJMnt www.ha,nett,cw9 Applicant Printed Name: __ ..--=-J=o-=e/=--__;_(}_lLLA:.....:.....:.H---.!....<}-=-1-=..e:....:wS~=-------- Applicant Signature : ~~-e:'4 (~ Date : --5" /7-~ /2-v.TLJ ~ I So"*\. STATE OF 1=Plffl CAROLINA COUNTY OF ~ ta n...k • I, j ~. ~. A....C...., a Notary Public of the County and State aforesaid, do hereby certify that ~,...JL :<Y\a • Vs:111... -signed and sworn to before me this day . Witness my hand and official stamp, this the .;lg day of ti\~ , 20.,d.CI -(S Notary Public My Commission Expires : ~ '1/ a.y [SEAL] 6 061520a HCBOC Page 160 Harnett C_O_U_N_T_Y _____ $-£~(@; f:m"9.,cy S.r~a,s Oopertmor,t www.har11111tt,oo-9 VI. FOR OFFICE USE ONLY : Fire Chief's Office Comments : Fire Marshal's Office Comments: Fire Marshal's Office Recommendation: Approve : D Deny : D Fire Marshal's Office Signature: -------------------Date : _____ _ Board of Commissioner's Comments: Final Board Approval : Approved:D Denied: D Board of Commissioner 's Signature: -----------------Date: _____ _ Board of Comm issioner's Representative (Printed Name): ------------------- Fireworks Permit Number: 7 061520a HCBOC Page 161 ACORDfP CERTIFICATE OF LIABILITY INSURANCE I DA TE (MMIDD/YYYY) I.----· 3/17/2020 THIS CERTIFICATE IS ISSUED AS A MATIER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION 15 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lleu of such endorsement(s). PRODUCER ~~~W" Britton Gallagher PHON E ---~-1 FAX ___ -- One Cleveland Center, Floor 30 (NC.Jio, E~tt: 216-658-7100 (A /C, No) E-MAIL 1375 East 9th Street ADDRESS: Cleveland OH 44114 I INSURER(S ) AFFORDING COVERAGE NAIC# ----------INSUf!ER A: Everest Indemnity Insurance Co. _ 10851 INSURED _!NS_lJRER e : Everest Denali lnsura~ce C_Q_IT)p_any East Coast Pyrotechnics Inc. ' _!NSURER c: Liberty Mutual Insurance Co I 25035 P. o. Box 209 -----Catawba SC 29704 t~UR..ER o : A~h Speciality Ins Co 21199 - INSURER E ; - INSURER F : COVERAGES CERTIFICATE NUMBER· 1419182983 REVISION NUMBER· TH IS IS TO CERTIFY THAT THE POLICIES OF INS URANCE LISTED BE LOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER IOD INDICATED. NOTWITHSTANDING ANY REQUI REMEN T, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERT IFICAT E MAY BE IS SUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICI ES DESCRIBED HEREIN IS SUB JECT TO ALL THE TERMS , EXCLUSIONS AND CON DITI ONS OF SUCH POLICIES . LI MITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIM S. INSR TYPE OF INSURANCE ADDL SUBR 1,,.i;gJ515}:,~, I ,~g~%}:..~1'-1 I LIMITS lTR ''""" I WVn POLICY NUMBER A GENERAL LIA BILITY S18ML00005-201 3/30/2020 3/30/2021 I EA CH OCCURRENCE $1 .000,000 -. X COMMERCIAL GENERAL LI AB 'LITY DAMAGE Tolm m :o $500,000 -l CLAIMS-MADE fxl OCCUR ..EB..El!!Jll..;S (Ea ~e!!£8J_ ---- , MED EXP (Any one person) $ -PERSONAL & ADV I NJURY $1,000,000 I GENERAL AGGREGATE $ 2~000.000 GEN'L AGGREG ATE LIMIT APPLIES PER: r PRODUCTS • COMP/OP AGG $2 ,000,000 I POLICY _[xJ ~f P..; 'lLoc $ B AUTOMOBILE LIABILITY S18CA00005-201 I 3/30/2020 3130/2021 \ c_uMBtNED SINuLt: LIMll ~ 1000000 (Ea aeclden1) l"mo BODILY IN JURY (Per person ) s -ALL OWNED SCHEDULED I BODIL Y INJURY (Per accid ent) s AUTOS AUTO S HIRED AUTOS X NON-OWNEO PROPERTY DAMAGE s AUTOS (Per •ec>denl) s D l-UMBRELLA LIAB _cl OCCUR Archbinde r1234 3130/2020 I 3130/2021 EACH OCCURRENCE $4 ,000,00 0 ----X EXCESS LIAB CLAIMS-MADE AGGR EGATE $4,000,000 i DED r l RETENTIONS -• --- s C WORKERS COMPENSATION WC5-39S-727027-01 9 9130/2019 9130/2020 X I WC STATU·, I 10TH, AND EMPLOYERS' LIABILITY y I N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE D I E L EACH ACCIDEN T S 1,000.000 OFFICE R/MEMBER EXCLUDED? N / A 1 {Mandatory In NH) EL OISEASE • EA EMPLOYEE; $ 1,000 000 II os , deset,bo uncfor olscRIPTION OF OPERAT IONS below EL DISEASE· POLICY LIMIT $ 1 000,000 I DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES (Attach ACORD 101, AddlUonal Remarks Schedule, If more space Is required) Additional Ins ured extension of coverage is provided by above referenced General Liability policy where required by written agreement. DISPLAY DATE: JULY 3, 2020 ADDITIONAL INSURED: 1) HARNETI COUNTY 2) CAROLINA LAKES PROPERTY OWNERS ASSOCIATION 3) CAS, Inc. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CAS, Inc. ACCORDANCE WITH THE POLICY PROVISIONS . P.O. BOX 83 AUTHORIZED REPRESENTATIVE PINEHURST NC 28370 -. r ..,, -·7c~·~ ,./ ) l ,.,-I / ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved . The ACORD name and logo are registered marks of ACORD 061520a HCBOC Page 162 NCDOI OSFM I Fire Safety Programs -Code Offici als Pyrotec hnic Li cense H ... Page 1 of 2 7'" St 1\11(:11 "f} HOME ,.IIOUT US OSFM DIVISIONS DEP,.RTMENT OF INSURANCE CONTACT US EMPLOYMENT 0SFN 2 4 PYROTE CHNIC LICENSE INFO RMATION CONTACTS STATE PRO PERTY PERMITS ONLINE LOGI N PYROTE CHNIC LICE NSE APPLY/RENEW 1.30 PYROTECH NIC LICENSES 1.4g PVROTEOiNIC LICENSES PROXIM ATE AUDIENCE LICENS ES PYROTECHNI C INSTRUCT ORS/D ELIVERY AGENCIES MtlNIC!PAL EMPLOYEE CODE OFFICIALS PYROTECHNIC EVENT EMPLOYEE SPONSOR, VENUE AN O PROOUCTlON MA NAGEME NT Fire Safety Programs l'IIIE SAFETY PIIOGIIANS » PVIIOffCHNIC UCENSI: INfORMATION Pyrotechnic License Information Current Pyrotechnic License Holders Solcrt Llttnot Tr,• er lnlerut Uccn,cType ll Pyrotechnic 1.3G 0 Pyrotechnic 1.4G Licuae LcYel 4110pcra tor OAssistant 0 Proxi mate Aud ience I GetUat J Oc:t License Ho lder In forma tio n Pyrolecb•lc Ucenst Number Driver's Llctast Number 11921 I I Search for Llcenee ! Holder's F•H Name: Chr istopher Ro bcn Prince Buslncas Name: East Coast l'yrotcchnics Govenmenl ID By: North C,rollna GovemmHI ID Type: Driver Lice nse ID Number. •••6 667 Uctn se Number : 1927 Ucensr Type : 1.30 Py rotec hnic License Level: Oper11tor Liccnrc Statua: Va lid E11plrat1on Date : 05/17n 021 Oct a lisc oflicense holders by l.11st Name or Business/Employer l.111t Narac BuJlnul/Employer I -- I Search for Uat I https://ncdoi.com/OSFM/Fire _ Safety _Programs/Default.aspx?field 1 =Code _ Off... 5/21 /2020 061520a HCBOC Page 163 Maximum Caliber: 4"-lnch Note: Peninsula is 99 feet wide, all watercraft are to be cleared from surrounding Lake area before firing. No watercraft allowed to dock along Peninsula during load-in! Fire Department is located beside the Community Building during display 061520a HCBOC Page 164 East Coast Pyrotechnics Inc. P.O. Box 209 Catawba, SC 29704 DEPARTMENT OF JUSTICE Bureau of Alcohol, Tobacco, Fireanns and Explosives Martin sburg, WV 25405 May 6, 2020 901090:CRR/SCC 5400 File Number: l -SC-00223 Premises Address: 4652 Catawba River Road, Catawba, SC 29704 Dear Sir/Madam: This letter acknowledges receipt of your timely application to renew your Federal explosives license/permit l SC00223. The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is not able to process your application prior to the expiration date of your license/permit. However, Federal law allows you to continue operations under your current license/permit until such time as ATP completes processing your application. See 5 U.S .C . § 558. This letter, or as explained below , a follow-up letter, will serve as your license/permit until we complete action on your renewal. It is referred to as a Letter of Authorization (LOA). Since we have not completed processing your application, you may supply a copy of this letter to other licensees/perrnittees, e.g., your distributors , for the next six months (or until we complete action on your renewal, if that occurs in les s than six months) as evidence of your licensed/permitted status. If we hav e not completed processing your application for renewal within six months of the date of this .letter, we will send you another letter, which will also be valid for six months ( or until we complete action on your renewal, if that occurs in less than six months). This is of course contingent upon your remaining entitled to continue operations under your current license/permit. Please direct questions or concerns regarding this letter to Sandy Curtis at 304-616-4406 . Sincerely, Christopher R. Reeves Chief, Federal Explosives Licensing Center ATF web address: www.atf.gov 061520a HCBOC Page 165 U.S. Drpartml'nl of Justice Bu1cau of Alcohol, Tobacco, Fircanns and Explosil'cs Federal Explosives License/Permit (18 U.S.C Chapter 40) IIIIIDMIIIUIIMl dlAllttld!lltttlllll llDIYI In accordance with the provisions of Title XI , Organized Crime Control Act of 1970, and !he regulations issued !hereunder (27 cm. Part 555), you may engage in the activity specified in this license or pe1mit within lhc limilalion s of Chapter 40. Tille 18 . United States Code and lhe regulalions issued I hereunder, until lhe cxpirn lion dnlc shown . TII IS I.IC~:NSE IS NOT TRANSFF.RA BLE UNDER 27 CFR 555.~... Sec "WARNINGS " and "NOTICES" on reverse. Direct A Tr A TF · Chief, FELC License 'Penn ii Correspondence To 244 Needy Road N11111h cr 1-SC-091-51-9E-00223 Mnrtin sb111g , WV 25405-9431 Name EAST COAST PYROTECHNICS INC Premises Addl'l'llS (Changes? Notify lhe FELC al least 10 dRys btfo1·e lhe mow.) 4652 CATAWBA RIVER ROAD CATAWBA SC 29704- Type of License or Permit 51-IMPORTER OF EXPLOSIVES P111ehasi11g Certification Stale1nent l11e licensee or permittee named above shall uso a copy ofll1is license or pennit to assiSI a lrnnsferor of C»lllosive.~ to ,•eril)• the idcn1ity And lhe llcen5'!d 81Qtus of the licensee or pcnniUcc as provided by 27 CFR Pat1 SS5 . 'Ilic signa11trc gn c9,j1 copy mus be rui originnl •im1a1ure. A foxed, scruuied or e,mailcd copy of the license or pennit wilh a signature inlen ded lo be an original 1ig,1a1ure is a~IRblc. The signature 1null1 be thqt of1ho Federol E.xplosivcs Licensee (FEL) or a responsible pel'S<Ml oftlw PEL. I certify that this is ft IJ'Ue copy of a licei1se or pennil issued to the lic .. 1sce or pennittee nruncd nbow to engage in the ·· · on~ specified above under "Type of License or ~tit." ....;l,__,/l._e_s......._ __ Position 'Title 6-3-/b DRtC Expiration Oni e May 1, 2019 Moiling Address (Changes? Notify the FELC of Rny cha11ges .) EAST COAST PYROTECHNICS INC PO BOX 209 CATAWBA, SC 29704- Previous l:d~1on is Ob,olc:tc UII coa11 ,nol(mt!C$llfC:ORtA1WMl1Ylfl111D Ml:fflM t ICOU.SI tE eoni,.,, ttltlt dlPQHllOflXM.OSMI A 1F Fonn 540<1 141~00 I~ Part I Revoacd Ottol>cr 20 1 t Federal Explosives license (FE!,) C\1stomc1· Set'vitt lnfom1Rlion Federal Explosives Licensing Ce nler (l'ELC) 244 Needy Road Mllrtinsi>urg , WV 25405-9431 Toll-free Telephone Number: l'ox Number: E-mail : l'ELC@at(gov (877) 283-3352 (304)616-4401 ATF Momepage: www.et(gov Oumgr of Address (27 CFR 555.54(0)(/)J. Licensees or pcrmittees may during the lerm oflheir cmrenl license or permit remove their busi ness or operations lo a new locfltion at which they intend regularly to corry on such business or operations. The licensee or pennittcc is required to give notification of the new location oft he business or operations not less then IO days prior to snch removal with !he Chief, l'eden1I Explosives Licensing Center. The license or permit will be valid for the l'emainder of the tenn of the original license or permit. ('The Otlef, FELC, shall, If fhr llemset' or permiltee is not qu111ified, refer the request fot· amended license or pennit to thr Ill rector of lndustty OperRtions for dl'nhtl In 11ccm·d1mce with § 555.54.) Right or Succession (27 CF'R 555.59). (a) Certain persons other 1han the licensee or permittee may secure the right to carry on !he same explosil'e materials business or operations at the same address shown on, and for the remainder oflhe lerm of, a current license or pe rmit . Such persons are: (1) The surviving spouse or child , or cxeculor, administrator, or other legal representative of a deceased licensee or permittec; and (2) A receiver or lru~lee in bankruptcy, or an assignee for benefit of creditors (b) In order to secure the right prol'idcd by thi s seclion, !he person or persons continuing the business or operation s shall furnish lhe license or permit for for that husinc ss or operntion s for endorsement of such successio n to !he Chief. FELC , within 30 dRys from lhe dRle on which lhc succe sso r begins lo canyon the business or operations . Cut llt>n X ___________________________ _ Fcde1·nl Explosn•es Licc11sdPc1mlt (FEL) lnfmmation Cord License/Pcnnit Name: EAST COAST PYROTECHNICS INC Business Name: LicensclPcrrnil Numher: 1·SC-091-51-9E·00223 Liccnscil'er mil Type:51-IMPORTER OF EXPLOSIVES Ex pi rot ion : May 1, 2019 l'l ca,~ Nole: Not Valid for the Snle 01 Other Di sposition of Exp los ives. (Conrim1ed on reverse .fide) 061520a HCBOC Page 166 :..;;,;;;;;:;;._ H~-. -'--~-~n-~e-, }t_,.v _______ *--A-@ June 5, 2020 Joel Matthews East Coast Pyrotechnics P.O. Box 209 Catawba, SC 29704 Re: Carolina Lake Pavillion 91 Clubhouse Drive Sanford, NC 27332 Fire Marshal Division Application Number SPLU2006-0002 To Whom It May Concern, Emergency Servmu Department -Jiun.tt.org The application for the outdoor public display of fireworks has been reviewed and approved as submitted. The public display shall be in accordance with the NC Fire Prevention Code and NFPA 1123. P1ior to the issuing permits for fireworks display, a compliance inspection of the display site and demonstration of the display operation shall be approved. The compliance inspection will be conducted before the time of the show. • Fire Protection for Fireworks o Portable fire extinguisher shall be placed at the discharge area and standby fire apparatus shall be placed down range for fall out. o Contact shall be made with the local Fire Department to establish terms for standing by with apparatus and personnel. o Confirmation with the local fire department shall be returned to this office. o The shoot time has been established for July 5th, 2020 at 9: 15 pm. If changes are made contact needs to be made to this office by phone at 910- 893-0742 (D. B. Wallace). o Fireworks must never be left unattended. • Distance o At least 70 feet for diameter inch of shell must be provided between the shoot site and the public ( 4" largest mortar = 280 feet) • Permits o Final inspection will be conducted that day of the event and the permit will be issued. 061520a HCBOC Page 167 Efflffge11cy Sc,nncc,s Department • Setup o You may contact our office for a representative to meet on site during setup or for any additional questions that may arise. (910) 893-7580. • During the firing of the display, all personnel in the discharge site shall wear the following : o Head protection o Eye protection o Hearing protection o Foot protection o Cotton, wool, or similarly flame-resistant , long-sleeved , long-legged clothing • The sponsor shall consult with the AHJ and the operator to determine the level of fire protection required. • The following shall apply to crowd control : o Monitors whose sole duty is the enforcement of crowd control shall be located around the display site and at other lo cations as determined by the sponsor. o The AHJ and the operator shall approve the provisions for crowd control. • Fireworks Display Supervision. Whenever in the opinion of the fire code official or the operator a ha zardous condition exists, the fireworks display shall be discontinued immediately until such time as the dangerous situation is corrected. Thank you again for submitting the plans for the fireworks di splay. Please review the plan s and adhere to any notes and alterations that were made in addition to the original drawings. These remarks are for the plans that were submitted and its original intent. These remarks do not apply if the original intent changes or what was submitted on the above date changes. If you have any questions , please do not he s itate to call this office Sincerely, D. Banks Wallace Chief Deputy Fire Marshal 061520a HCBOC Page 168 Carolina Lakes Property Owners Association 91 Club House Drive Sanford, NC 27332 Carolina Lakes POA Location is Carolina Lake Dam -PID # 03958601-0352-08 Maximum Caliber: 4"-lnch 91 Club House Dr 061520a HCBOC Page 169 0 . -· . East Coast Pyrotechnics In c. P.O. Box 209 Catawba, SC 29704 DEPARTMENT OF JUSTICE Bureau of Alcohol. Tobacco. Fircanns and Explosi\CS \l11 m 11,h11rx. WI · 15-105 May 6. 2020 90 I 090:CR R/SCC 5400 File Number: 1-SC-00223 Premises Address: 4652 Catawba River Road . Catawba. SC 29704 Dear Sir/Madam: This letter acknowledges receipt of your timely application to renew yo ur Federal exp losives license/permit I SC00223. The Bureau of Alcohol , Tobacco, Firearms and Exp losives (ATF) is not able to process your application prior to the expiration date of your li ce nse/permit. However. Federal law allows you to continue operations under your current li ccnsc/pcnnit until such time as A TF completes processing your application . See 5 U.S.C. § 558. This letter , or as explained below , a follow-up letter, will serve as your licen se /permit until we complete action on your renewal. It is referred to as a Letter of Authorization (LOA). Since we hav e not comp leted processing your application. you may s uppl y a copy of this letter to other license es /pennittees , e .g., yo ur di stributors, for the next six month s (or until we complete action on your renewal , if that occurs in les s than six month s) as evidence of yo ur licensed/permitted status . If we have not completed proce ss in g your applicati on for renewal within six months of the date of thi s letter, we will se nd yo u another letter, w hi ch will also be valid for six momh s (or until we complete action on your renewal , if th at occurs in le ss than s ix months). This is of course contingent upon your remaining entit led to continue opi::rations under your current li ccnse /pennit. Please direct questions or concern s regarding thi s letter to Sandy Curti s at 304-6 16-4406 . Sin cere ly , Christopher R. Re eves Chie( Federal Explosives Licensing Center ATF web adtlr..:ss: \\ W\\ .:it r. go\ 061520a HCBOC Page 170 ACORD8 CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/00/YYYY) ~-5 /19/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POL ICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED , the policy(ies) must be endorsed . If SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy , certain polic ies may require an endorsement. A statement on t his ce rtific ate do es not confer rights to the certificate holde r In lieu of such endorsement(s ). PRODUCER CONTACT NAME : B ritton Gallagher PHONE 216-658-7100 FAX One C l evela nd Cent er, Floor 30 !AIC...No~E•t)· , (AIC,No} E-MAIL 1375 E ast 9th S t reet ADDRESS Cleveland O H 44 114 IN SURER (S) AFFORDING CO VERAGE NAIC # 1NSUB_ER A : Everes t Indemnity Insurance Co. _10851 INSURED INSURER e : Liberty M u t ual I nsurance Co i 25035 E ast Coast P yrot echnics Inc. INSURER !c : Axis Surplus Ins Com~any 2~20 P . 0 . Box 209 1 Cat awb a SC 29704 INSURER o : Everest Denali Insurance Company j 16044 INSURER E : -,- INSURER F · COVERAGES CERTIFICATE NUMBER: 141 0488988 REVISION NUMBER: TH IS IS TO CERTIFY THAT THE POLICIES OF I NSURANCE LISTED BELOW HAV E BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF A N Y CONTRACT O R OTHER DOCUME NT WITH RESPECT TO WHICH THIS C ERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURA NCE AFFORDED BY T HE POLICIES DESCRIBED HEREIN I S SUBJECT TO A L L THE T ERMS. EXCLUSIONS A N D CONDITIONS OF SUCH POLICIES LI M ITS S HOWN MAY H AV E BE EN REDUCED BY PAID CLAI MS INSR lYPE OF INSURANCE LTR AOOL ]SUBR l ,~CD wvn POLICY NUMBER POLICY EFF I POLICY EXP IM M/0 0/YYYYI I MM/00/YYYYI LIM ITS A GENERAL LIABI LllY Sl8MLOOD05,201 313012020 I 313012021 EACH OCCURR ENCE ! S 1.000.000 r~ D~MAGE TO-im.rrt) X COMMERCIAL GENERAL LIABILITY PREMISES (Ea oco.,rrence) ! S S00 ,000 ~ CLAIMS -MADE c.2.. OCCUR MEO EXP (Any one peroon) l s PERSONAL & ADV INJURY $1,000,000 . - •--GENERAL AGGREGATE _ S 2.000.000 _ GENL AGGR EGATE LIMIT APPLIES PER PRODUCTS -COMPl()P AGG S 2 QQ(l,000 ;---, POLICY !xl ~!19i LOC s 0 AUTO MOBILE LIABIUlY I Sl8CAOOOOS·201 313012020 I 313012021 COMBINED SINGLE LI MIT I (Ea acodentJ . ~ I 000,000 X ANY AUTO BODILY INJURY cPer peroon 1 s ,-ALLOWNED SCHEDULED I ' BOOlLY INJURY (Per acodenl) ! I AUTOS AUTOS I ' PROPERTY DAMAGE X NON-OWNED I X ~ HIRED AU TOS • AUTOS (Per acadenl) s s C UMBRELLA LI AB ~OCCUR I P-001-000269928-0 1 3130/2020 I 313012021 EACH OCCURRENCE ] S • 000 ,000 t'"x EXCESS LIAB I _.___. CLAI MS-MADE I AGGREGATE S • 000 ,000 OED I I RET ENTION s s B WORKERS C OM PENSATION WC5-39S· 727027,0 19 913012019 I 9/3012020 X 1 T~~rtJNs OTH- ANO EMPLOYERS' LIABILllY Y I N ER I ANY PROPRIETOR/PARTNER/EXECUTIVE D E L EACH ACCIDENT $ 1 000 ,00Q OFFICER/MEMBER EXCLUOE07 N I A I (Manm1ory In NH! 1 E L DISEASE • EA EMPLOYE~ S 1 000 ,000 It yes. oes.cnbe under DESCRIPTION OF OPERATIONS Delow I E L DISEASE -POLICY LI MIT S 1 000 ,000 I I I DESCRIPTION OF OPERATIONS I LOCATIONS I VE HICLES (A ttach ACORD 101 , Add rtlonal Re marl<s Schedule, tt more space Is requlN!d) Additional Insured ext ension of coverage i s provide d by above re fere n c ed G eneral Liab1hty policy w here required by written agreement FIREWORK S D ISPL AY DA TE: JULY 5, 2020 ADDITI O N A L I N SURED· 1) COUNTY OF HARNETI 2) ANDER SON C R EEK CLUB 3) ANDERSON CREEK C LUB P .O A Group Code: 29704 CERTIFICATE HOLDER CANCELLATION SHO ULD ANY O F THE ABOVE DESCRIBED PO LIC IES BE C ANC ELLED BEFO RE THE E XPIRATION DATE THEREOF, NOTIC E WILL BE DELIVERE D IN AC CORDANC E WITH T HE POLIC Y PR OVI SIONS. A N D E RSON C R EEK CLUB POA 125 W H I SPERI NG PINES DRIVE AUTHORIZED REPRESENTATIVE S P RING LAKE N C 28390 r ~-,If:(./,~ ~ I I ' © 1988-2010 ACORD CORPORATION. All rights reserved . ACORD 25 (2010/05) The ACORD name and logo are re giste red marks of ACORD 061520a HCBOC Page 171 L May 21, 2020 To Whom it May Concern, Re : Manufacturer's TDS for Pyrotechnics AS requested by the permit application this information was provided in detail by digital format to Banks Wallace with the Harnett County Fire Marshal's office . The PDFs were sent for the following manufacturers ; Glorious Sunny Yung Feng Melrose Vulcan This list will cover any product used in shows in Harnett County by East Coast Pyrotechnics during 2020 . Resrf ttully, r . . rJOd v~i-7 Dan Denning U East Coast Pyrotechnics 061520a HCBOC Page 172 MATERlAL DATA SAFETY SHEET 1.4G Articles. lgniters UN 0325 OSHA HAZARD COMMUNICATION STANDARD 29 CFR 1910 .1200 SECTION I: IDENTITY ITEM: Electric Match/ Igniter with S hroud (Igniters for Fireworks or Pyrotechnics devices.) MANUFACTURERS' NAME: Glorious Company TELEPHONE NUMBER: +852 2545 3476 ADDRESS: 22nd Floor Winbasc Centre. 208 Queen's Road Center. Central. Hong Kong. DA TE PREPARED: I 0/ 11/2004 SUPPLIER'S NAME: Aerial Dynamics TELEPHONE NUMBER: 800-771-7976 ADDRESS: P.O. Box 304, Kingsbury. TN 46345 E!VIERGENCY RESPONSE INFORMATION DURING TRANSPORTATION: Please Call 800-255-3924 {24 Hours) SECTION JI: HAZARDOUS INGREDIENTS: Chemical: Antimony Sulfide Sb2S3 30% Charcoal 10% Polyvinyl Acetyl 10% Potassium Chlorate KCLOJ 30% Potassium Perchlorate KCL04 15% Alkyd Resin Coating 5% Devices contain explosive und pyrotechnic composilion. and are classified as: Articles lgnitcrs 1.4G, UN0325 by the U.S. Department of Transportation. No chemicul components arc release during nom1al handling imd storage. Materials cont.iin pyrotechnics composition that will bum if ignited. Composition contnin oxidizers nnd fuels. SECTION Ill: HAZARDS IDENTIFICATION ROUTES OF ENTRY: Skin Contact (NO) Skin Absorption (NO) Eye Contact (YES) Inhalation (YES) Ingestion {NO) APPEARANCE AND ODOR: All chemical composition is contained in a hard plastic casting. E!VIERGENCY OVERVIEW: Expose to finished item does not pose any health hazard. No chemical components are release during normal hand ling of this igniters 1.4G. Small amount of smoke may generated during use of these devices. may cause irritation of eyes or mucous membranes. P rolonged inhalation of smoke should be avoid. POTENTIAL HEAL TH EFFECT: Extreme prolonged exposure to smoke generated during use of these device may cause shortness of breath or irritation to eyes and mucous membranes. SECTION JV: FIRST AID MEASURES 061520a HCBOC Page 173 MEDICAL CONDITIONS AGGRAVATED BY EXPOSURE: Persons with preexisting respiratory conditions (I .e ., asthma, emphysema etc .. ) shou ld avoid inhalation of this smoke long time. EMERGENC Y FIRST AID PROCEDURES: Move to fresh air and avoid further expose to th is smoke . SECTION V: FIRE FIGHTJNG MEASURES FLAMMABLE LIMITS : NIA MEANS OF EXTINCTION: Flood with water if small amount of material is involved FLASHPOINT: NIA UPPER FLAMMABLE LIMJT: NIA LOWER FLAMMABLE LIMIT: NIA AUTO IGNITION TEMPERATURE: No reaction under heat stability 75° Cat 48 hrs. No reaction under Thermal/ Humidity 40° Cat 95% in 24 hrs . EXPLOSION DA TA: Sensitivity to impact, Static Discharge and high radio frequency HAZARDOUS COMBUSTION PRODUCTS: YES SECTION VI: ACCIDENTAL RELEASE MEASURE LEAK AND SPILL PROCEDURES: Sweep up with natural bristle broom and contain in fiber drum marked "Live Waste". Absolutely no smoking, open flames or sparking metid tools in vicinity of spilled materials . SECTION Vil : HANDLING AND STORAGE PRECAUTION OF HANDLING: Keep materials cool and dry. Avoid impact with shipping carton. Absolutely no smoking in vicinity of any pyrotechnics devices:-l .4G PRECAUTION OF STORAGE: For extended storage secures in dry lockable building away from human habitation. OTHER PRECAUTION : Observe all safety procedures as established by supplier. SECTION VIII: EXPOSURE CONTROL/ PERSONAL PROTECTION ACGIH TLV: N/A OSHA PEL: N/ A OTHER (SPECIFY): Avoid impact, naked fire, radio frequency, must handler with care and this devices are design of professional use only. PERSONAL PROTECTNE EQUIP:MENT (SPECIFIC): RESPIRATORY PROTECTION: OHSA Approved Dust Mask VENTILATION: Open area PROTECTIVE GLOVES: Follow all safety guidelines as established by the operating display company. EYE PROTECTION: Follow all safety guidelines as established by the operating display company. WORK/ HYGIENIC PRACTfCES: Follow all safety guidelines as established by the operating display company and manufacturer of devices. OTHERS: Full cover cotton work clothing and other safety gear as prescribed by operating display company. SECTION IX: PHYSICAL AND CHEMICAL PROPERTIES PHYSICAL STATE: Very stable ODOR AND APPEARANCE: Each devices composition is contain and protected in hard plastic 2 061520a HCBOC Page 174 casing. B01LING POINT: NI A VAPOR PRESSURE: 0.0% VAPOR DENSITY: 0.0% SOLUBCLITY IN WATER: No SOLUBILITY IN ALCOHOL or ACETONE: Yes SPECIFIC GR.A VITY: NIA MELTING POINT: NIA EVAPORATION RATE: NIA SECTION X: STABILITY AND REACTIVITY CHEMJCAL STATE: Very stable. fNCOMPATIDILITIES: No open flames, smoking, moisture, radio receiving and transmitting devices or sparking metal tools in vicinity of stored materials . Avoid friction or impact during installation or re-moving of devices. HAZARDOUS DECOMPOSITION PRODUCTS: Small amount of smoke may generated during use of this device. This smoke may contain little amounts of carbon monoxide, hydrogen sulfide, and nitrogen oxides. SECTION XI: TOXICOLOGICAL INFORMATION: EFFECT OF ACUTE EXPOSURE: Expose to finished items does not pose any health hazard . No chemical components are released during normal handling. Device may only generate small amount of smoke that contain gases which may cause irritation to the eyes and mucous membranes. EFFECT OF CHRONIC EXPOSURE: This device is design to use in special effect or close proximity pyrotechnics and fireworks or display articles 1.4G & 1.3G. Device may only generate small amount of smoke that contain gases which may cause irritation to th e eyes and mucous membranes if large number of devices is used at the same time. To avoid m ove to fresh air and open area to prevent further inhalation of the smoke. IRRlTANCY OF PRODUCT: NIA SKTN SENSITIZA T !ON: No. RESPIRATORY SENSITIZATION: Persons with preexisting respiratory conditions (e.g., asthma, em physema, etc .) Should avoid inhalation of smoke. SECTION XII: ECOLOGICAL INFORMATION AQUATIC TOX1CITY : N/A SECTION Xlll: DISPOSAL CONSIDERATIONS WASTE DISPOSAL: Soak any exposed chemical composition with water. Do not allow to dry. Sweep up with natural fiber brush and dispose by controlled burn. SECTION XIII!: TRANSPORT INFORMATION SPECIAL SHIPPING INFORMATION: DOT approval classed in accordance with section 173.56, Title 49, Code of Federal Regulation, (49CFR). Igniters, UN 0325, Electric match with shroud . l.4G SECTION XV : REGULATORY INFORMATION WHIMS CLASSIFICATION: UN 0325 1.40 SECTION XIV: OTHER INFORMATION NIA 3 061520a HCBOC Page 175 Materrsl t,;arety Uata bneec May be used to comply with O.SHA' s Hazard CommunicatiOl'l Standard 29 CFR 19 1 0 .1200. Standard must bs consulted for specific requiniments U .;;). uepi:11'\.frll;lJ It. UI L.dUUI Oc:ci.,~crtionel Safety and Health Adm inistration (Non-~;mdeto~ Fo rm) Form Approved 0MB Ne. 1218.0072 IOENTfTY (As 1./sei:I on Lat,q/ snd list} Common F'll'eworks Fireworks 1.3G N«6: 8/snk Bpl1C8!1 lll'fl not p.lYMtlld. If any irBf!r is not spplicllbllf, or f/0 lnfwmsrion i:J svs//sb/e, dirt !1/JaC. mu,t llt1 msrhd trJ indfca&D t:hac. Section I ·ManuttJCturar's Name Emergency Talaphona Number Melrose Pvrotechnics . Inc. fBOOI 255 ·3924 Addrass (Number. Street. Ofy, State, ond ZIP Code/ Taiaphonc Number ~r fn(Qrmation P.O. Box 302 1219) 393-5522 Oste Prepared Kinn_.;bu~ Industrial Park 12/16/93 Signan.,r, of Prapal'llr (opticmelj Kinqsburv, Indiana 48345 Section II -Hazardous Ingredients/Identity Information Hazardo~ Compcnants (Spscilic Ch•micBI lcJ.ntity. CDmmon N11me (s/J OSHA PEL ACGIHTl.V Othel'Limits % (cptionsl) Recomm11nd11 d .:,,.- Spacial Fireworks contain explosive and pyrotechnic compositions. and are classified as Fireworks 1.3G by the U,;S. Department of Transportation. No.c:hemicai components are released during normal handling and·storage of shells. Section Ill -Physical/0,emical Characteristics Boiling Point Spacific Gr11vity (H,O) • 1 N/A NIA VapcrPre:,sure (mm Hg.) Melting Point. ' N/A NJ/A Vapor Oen:,ity (AIR 2 1] e,,eporatlon Rats ~>A N/A (Butyl Acetate • 1) SolubWr.y in Weter Slicht Appaaranca and Odor All chemical oomoosit 1on is eontsined in hard cardboard or olastic cas ,nQ. Section IV -Flra and Explosion Hazard Data Flesh Point (M&t11od UaedJ I A11mmable Wmits I LEI. N/A I Ul;L N/A N/A N/A Exti11guivhing Media Do not el:tempt to fiaht fire in vicinitv of Soeciai Fireworks -Evacuats ar9e. Specie! Fire Fighting Procedure5 Evacuate fire area immediately and seek shelter. Follow established emerger.cy action plan. Unusual Fire end Cl!plcsicn Hazards Soeciai Fireworks mav man 9XPicds in a fire situation. I' : '· (P.eprcduts focally) OSHA 1'14 Se pt 1885 061520a HCBOC Page 176 9 act10,, V -"188CCJ\/ltV UctU;j Stab"iiy Unstable CllndiCione tii Avoid No cpen flan:i"!s ,.smoklng, or moisture in vicinity of stored Stable X Firewor ks. Awiid friction of impact lncomp11ciplliey {Mar:arfals ID Avoid} Exposure to water may cause items to deteriorate. H11:ardoui: Oecompc&itian or ~rciducts Smoke generated during use cf these devices may_ co nta in small amounts "of carbon onoxide, hydrogen sulfide and nit.rcgel!'I oxides. Avoid prolonged inhalation of smoke. Haierdous May Occur Conditions ID A~d _ ...... ,: Po lymerization Wi!INot X ~ Section \/1 -Health Hazard Data Aoute(s:J. of Entry: ln helation? Yes. when shooting Sk in? No Ingestion? No Halllth Hnarda {Ac/Jtll snd Chroni&J No chemical components ere released during normel handling of shelfs. However, ground Level smoke generated cfuring shooting of pubfic displiJliS may contain gasses which may c1use irritation of eyes er ,i Mucus membranes. Prolonged inhalation of smoke should be evoided . ' ~· Col'l:lncgentc:lty. NTP? No !ARC Monographs? No OSHA R11gula1:1Jcl? No Slgns and SymptQns af ~D11Ure Prolonged exposure to smoke genereted during shooting of shells may oa usa shortness of breath and irritation of eves end mucus mernbranaa . Medical c.11nd~$ G .... a .... rru 11.~~rsvetaii b u'"-~-,,_ P er!i:ons with ;:,, · ·~ resoiratorv conditions rl.,. i;ir::.thma . emotwsema. et.c.1 e hn, ,In Avoid lnnelatfon of smoke. Emergency end Fim Aid Proc:adurH Move to fresh a ir and avoid further exposure t.o smoke. .. S ti VII P econ -f at H dll recautrons or s e an ncian dU ee Steps to Be Takan in C.a Mmrial Iii ~alaaed or Sp~ad Cautioualv c ick up scllled material and c lece in cardboard carton. Absolutelv no smokina. open flames or scarklno Tools In vicinitv of soilled fireworks. : i 'aBt8 Ci1posal Method :· • I _,oak anv exposed chemical comoosition with water. sweep up with a natural fiber b r ush and dispose of b11 bur nina "· ,\; \I In compliance with state and local rei:iulations . PM1cautiori& t.o ·Be Talian In Handling end 9tcring Keep firework, eool end dry. Avoid Impact with shipping ~artona . Abaolutety no smoking in vicinity cf any special fireworks. Other Pracautions None Section VIII -Control Measures Flaspiratmy ProbaCTJan {S~/ Type/ None requirt?d. Vontllation I.Jlcal Exhaust Spec ial ' N/A N/A ; Machan ic11I {G#ff•IWIJ Other ,; NIA N/A ~ Protactilll!I Glows Nena Required I eya Protaction N/A Other Proeect:w Clothing or EGUipment N/A Wor,VHyg ienic Practices No smoking In vicinity of fireworks · B 061520a HCBOC Page 177 1 SAFETY DATA SHEET Conforms to OSHA'S Hazard Communication Standard 29 CFR 1910.1200 I Section I-Identification FIREWORKS la3G UN0335 Manufacturer Name and Address Hunan JingTai Fireworks Co . Ltd . Tang Jia Yuan Village Taiping Bridge Town, Liuyang , Hunan China I Section IIDHazard~s) ldentmcation ChemTel 24 Hour Domestic: 1-800-255-3924 Emergency Response: International: 01(813) 248-0585 Telephone Number: 86-731-83713079 Datai Prepareo : January 20, 2015 DANGER: E><plosive; fire, blast or project ion. Keep away from heat/sparks/open flames/hot surfaces. No Smoking. Contains pyrotechnic composition; a solid mix ture of oxidizer and fuel that burns if ignited . These items are classified as Fireworks, 1.3G, UN0335, PGII, Explos ives by the U.S. Department of Transportation. No chemical components are released during no rmal handling and sto rage of shells. During function, gases and smoke are produced that may contain various oxides, chlorides, and other gaseous and particulate products. I SECTION maComposition/lnformation on Ingredients Exact Percentage (Concentration) of composltl@n has bee111 withheld as a trade secret, and or Is used for a group of substantlally similar mixtures: Red Star: Potassium Perchlorate, Magnallum, Reslnox, Strontium Carbonate, Shellac , Chlorinated Rubber. Green Star: Potassium Perchlorate, Barium Nitrate, Magnallum, Reslno,,, Chlorinated Rubber. Blue Star: Potassium Perchlorate, Sulfer, Copper Oxide Orange Star: Potassium Perchlorate, Barium Nitrate, Resinox, Strontium Carbonate, Copper Oxide, Polyvinyl Chloride, Shellac, Bismuth Oxide. Sliver Star: Potassium Nitrate, Barium Nitrate, Sulfer, Magnalium, Resinox. Purple Star : Potassium Perchlorate, Magnalium, Resinox, Strontium Carbonate, Copper Oxide, Shellac, Chlorinated Rubber. Chrysanthemum: Potassium Nitrate, Sulfer, Carbon, Starch . Crossette: Potassium Perchlorate, Sulfer, Magnalium. Salute: Potassium Perchlorate, Suiter, Magnalium, Titanium. Boiling Point: N/A Vapor Pressure (mm Hg.): N/A Vapor Density (Air=l): N/A Solubility In Water: Slight Specific Gravity (H20=1): N/A Meltlng Point : N/A Evaporation Raite (Butyl Acetate=l): N/ A Appearance and Odor: Al l pyrotechnic composition is contained within hard cardboard or paper casings that may be shaped as cylinders, balls or tubes . 061520a HCBOC Page 178 2 I section IV-First Aid Measures Call emergency medical care. Use first aid treatment according to the natu re of the injury. I Section V-Fire-Fighting Measures In case of fire, evacuate area. Do NOT fight fire when fire reaches explosives. Explosion risk In case of fire. Truck fire (other than cargo area): Flood with water. Tire fires may re-start. If possible, unhook and separate tractor from trailer. Remove veh icle that is not involved in fire from fire area if you can do so without risk . If cargo area is exposed to heat and flames, direct water spray on outside of container to cool it down. Continue to spray until well after the fire is out. Cargo fire Do not move cargo or vehicle if cargo has been exposed to heat. Withdraw from area if and when the fire reaches cargo and let fire burn. Use firefighting team to prevent spread of fire to adjacent structures and materials. Promptly isolate the scene by removing all persons from the vicinity of the Incident. First, move people out of line-of-sight of the scene and away from windows. Obtain more information from appropriate authorities listed on the shipping papers. Self-contained breathing apparatus (SCBA) and structural flreflghter's protective clothing will provide some limited protection . Firefighters should retreat if fire approaches cargo area, and use unmanned hose holder to direct water spray on fire. For additional Information, call the shipper using the emergency telephone number listed on the shipping papers; if there is no answer; call American Pyrotechnics Association's 24-hour number (800-255-3924). · I Section VI -Accidental Reieasia MeasuiO'es Cargo Spill: ELIMINATE all ignition sources. There shall be no flares, smoking, and tools capable of producing sparks, or flames in the vicinity of the spilled material. Cautiously pick up the spilled devices and place them in cardboard cartons. Do not touch or walk through spilled material. Waste Disposal Method: Soak any exposed chemical composition with water; sweep up with natural fiber brush and dispose of by burning in compliance with local, state, and federal regulations. I Section VII-Handling and Storage · Keep fireworks cool, dry, and well ventilated area. Avoid impact with shipping cartons. Fireworks must be stored and transported in accordance with local, state, and federal regulations. Protect against physical damage and moisture. Fireworks should be isolated from all heat sources, sparks, and open flames. No smoking. Other Precautions: Fireworks 1.3G UN0335 can cause serious injury or death. They should only be handled by properly trained and qualified personnel. When shooting these fireworks, personnel should wear proper eye protection, head protection and non-synthetic clothing. I Section VIII-Exposure Controls/Personal Protection Respiratory Protect ion (Specify Type): None when handling finished item . Ventilation : N/A Local Exhaust: N/A Mechanical (General): N/ A Special: N/ A Other: N/A Protective Gloves: None required Eye Protection: When shooting Fireworks 1.3G Other Protective Clothing and Equipment: Protective head gear and non-synthetic clothing when shooting fireworks 1.3G :-:unon 1,r,9 Tpi Fr:eworl<s Co Ltcl 061520a HCBOC Page 179 3 I Section IX-Physical and Chemical Properties Bolling Point: N/ A Vapor Pressure (mm Hg.): N/A Vapor Density (Alr=l): N/A Solublllty In Water: Slight Specific Gravltv (HZO=!): N/A Meltlng Point: N/ A Evaporation Rate (Butyl Acetate=!.): N/ A Appearance and Odor: All pyrotechnic composition is contained within hard cardboard or paper casings that may be shaped as cylinders, balls or tubes. Flash Point: N/A flammable Limits: N/A LEL N/A UEL N/A EJ<tlngulshlng Media: Do not attempt to fight fire in the vicinity of display fireworks -evacuate area . Materials are seff- oxidizing. Special Fire Fighting Procedures: Evacuate fire area immediately and seek shelter. Follow established emergency action plan . Unusual Flll'e and Exploslorn Hazards: Display fireworks may mass explode in a fire situation. I Section X-Stalbility and IR.eactivoty Stabillty: Stable Conditions To Avoid: Storage at temperatures above 120° F. Open flames, smoking, moisture, friction or impact in the vicinity of stored fireworks. lnco mpaitibl!lty (MBiterlals to Avoid): Do not allow fireworks to get wet. Hazardous Decomposit ion or Bypll'olllucts: Smoke generated during use of devices may contain small amounts of carbon monoxide, hydrogen sulfide, and nitrogen oicides. Avoid prolonged inhalation . HaZ21rdous Polymerization : Will not occur Route(s) of !En try: Inhalation? N/A Skin? N/A Ingestion? N/A Health Hazards (Acute and Chronic): Exposure to finished items does not pose any health hazard . However, ground level smoke generated during shooting of public displays may contain gasses which may cause irritation of eyes or mucous membrane . Prolonged Inhalation of smoke should be avoided . Carcinogenicity: No NifP'? No ARC Monographs? No OSHA Regulated? No Signs and Symptioms of IEJ<posure: Prolonged exposure to smoke generated during shooting of shells may cause shortness of breath and irritation of eyes and mucous membranes. Medlcal Condit ions Ge nerally Aggravated bv Exposure: Persons with pre-existing respiratory conditions (i.e. asthma, emphysema, etc.) should avoid inhalation of smoke. 1-111,,w, · ,,o To, ,"V::,, or!<~ Co lid 061520a HCBOC Page 180 !section VIII. Control Measures Reaplratory Protection : NIA Ventll1tlon: • N/A Local Exhaust: • NIA Special : • N/A Mechanical: -N/A other: • NIA Protective Glovea:-N/A Eye Protection: -SAFETY GLASSES RECOMMENDED Other Protective Clothing or Equipment -N/A Work/ Hycilenlc Practlcea: -Store Fireworks In a Cool Ory and Well Ventilated area . Protect Against Physical Damage and Moisture. Fireworks should be Isolated from all Heat Sources , Sparks and Open Flame. No Smoking . Page 3 of 3 061520a HCBOC Page 181 • VuLc.AN® PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 ! Section 1: IDENTIFICATION OF THE SUBSTANCE AND OF THE COMPANY 1.1 Product Identifier GHS Product Identifier Chemical name Trade name CASNo. EINECSNo. REACH Registration No. Fireworks, Division 1.3 Explosive Fireworks, 1.3G UN0335 Not Appllcable Fireworks, Display fireworks Mixture Mixture Not applicable 1.2 Relevant Identified uses: For personal enjoyment, entertainment and celebrations 1 .• 3 ldentlflcatton company Oriental Fireworks Co l!.td 83 Guizhai East Ro~d Liuyang Hunan . China Tel: +86-731.-8364-9260 Emait: info@shogunvulcan .om URL: www.shoqunvulcan .com 1 .4 Emergency contact lnfotrac 24 hour US Emergericy Response Number Tel: +1 -800-535--5053 oi 1-352-323-3500' lnfotr~c Contract No . 106045 ! Section 2: HAZARDS IDENTIFICATION 2.1 Classlflcatlon of the substance or mixture 2.1 .1 The preparation is classified according to (EC) Directive 1999/45/EC or Directive 67/548/EEC and fts amendments and (US) APA Standard 87-1. 2.1.2 Regu!$ti~n (~C) No. 1272/2008 (CLP) & (US) OSHA Hazard Communication S~nd~rd 29 CFR 1910.1200-EXPLOSIVE 2.2 Label elements 2.2.1 Label elements According to Regulation (EC) No. 1272/2008 (CLP) & (US) OSHA Hazard Communication Standard 29 CFR 1910.1200 GHS Product Identifier Haz ~m "v/ Hazard Statements Signal Word H203: Explosive; ftre, blast or projection hazard Precautionary statements DANGER P210: Keep away from heaVsparks/open flames/hot surfaces -No Smoking P372+P380 : Explosion risk in case of fire: evacuate area P373: Do NOT fight fire when fire reaches explosives 061520a HCBOC Page 182 • \,f,Lc..AN® PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23'° April 2015 2 .2.2 Label elements According to Directive 67/548/EEC & Director 67/548/EEC Risk Phrases R2: Risk of explosion by shock, friction, fire or other sources of ignition R8: Contact with combustible material may cause fire R22: Harmful if swallowed R36/37/38: Irritating to eyes, respiratory system and skin R43: May cause sensitization by skin contact Safety Phra.ses S2: Keep out of reach of children S16: Keep away from sources of ignition -No Smoking S34: Avoid shock or friction 2.2 .3 Physical hazards: The mixture is a pyrotechnic preparation. lgmltion Is possible by contact with open fire , but also by sparks, contact with a hot surface, heat radiation or a strong grinding effect. Self-Ignition Is possible due to th$ effects of moisture of contact with acids or bases . Both the preparation and the smoke can have an oxidizing effect on metals 061520a HCBOC Page 183 . • • 0 PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 ! Section 3: COMPOSITION / INFORMATION ON INGREDIENTS Hazardous % EC No. CASNo. Hazard Risk Ingredients Weight plctograms Phraaes/Hazard. Statem:ents Potassium >50 231 -818-8 7757-79-1 ~~ 'Xf; R38 nitrate Si<111 lrrit. 2, H315 Charcoal >10 240 -38'3-3 16291-96-6 Non~· ' None - Sulfur >10 231-722-6 7704-34-9 i> ' XJ; R38 Skin lrrlt. 2, H315, Potassium >50 231-9 112-9 7778-74-7 ~~ R9/R22 perchlorate H271/H302 Strontium >10 216-643-7 1633-05-2 Non.a None carbonate Magna!ium >10 231-104-6 7439-95-4 & ~ R11/R15/R17 & 231-072-7429-9().5 H250/H260 & 3 H315/H319/ H336/H402 Phenolic resin <10 605-001.-9003-35-4 None None 00-5 Barium nitrate <50 233-020-5 10022-31-8 ~i> R221R20 H302/H332 Alu mlnlum <50 231-072-3 7429-90-5 ~ R15/R17 H315!H319/ H335/H402 Copper oxide <50 215-269-1 1317-38-0 <r>~ R22-50/63 $22-61 H302/H41 O/P273 Antimony <10 215-713-4 1345-04-6 <r>~ R20/22 sulfide R51/53 H302IH332/H411 P273 GHS CIBBslflcatlon elements In so far as offlclally assigned according to EC Regutallon 127212008 Full text of each relevant R phrases can be found In section 16. Full text of each relevant H phrases can be found In section 16. 061520a HCBOC Page 184 VuLc~® PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd Aprll 2015 I Section 4: FIRST AID MEASURES 4.1 Descripti on of first aid measures Eye contact : Rinse with sufficient water; remove any contact lenses prior to rinsing , then Immediately rinse the eyes with the eyelids open for a sufficient period of time (at least 10 minutes) using (lukewarm water). Where possible, do not interrupt the rinsing process . Regularly lift the eyelids. Avoid rubbing the eyes to prevent mechanical damage . Help the victim with the rinsing process . Consult an eye doctor If the eyes are Irritated or the sym ptoms persist. Skin contact: Remove contaminated clothing . Wash skin Immediately with soap and water If available . Use a shower where required. If symptoms like Irritation develop, obtain medical attention. Swallo~ng: May be toxic. Have the victim rinse his mouth with water and spit it out (n ever give an unconscious person something to drink due to ri sk of suffocation). Do not Induce vomiting (unless under direct supervision by a doctor) and immediately consult a doctor showing the packaging or label , or. take the victim to hospital. Loosen tight clot hing, such as a shirt. tie, belt or waistband . Rest. Inhalation: Take the per.son lnt<il fresh air and keep him warm, let him rest. If the re ls ·difficulty in breathing, give oxygen. Give artificial respiration If breathing has stopped . Consult a doctor after prolonged exposure or if symptoms do not disappear after a short time . Burn Injuries: Bum Injuries may occur should product accldentally igniter. With all bum injuries; immediate medical treatment for trauma is essential for patient outcome. Further medical Symptomatic treatment and supportive therapy as Indicated. Treatment: ! Section 5: FIRE FIGHTING MEASURES 5 .1 Extinguishing media Suitable extinguishing media: Preferably with dry chemical , foam or water spray Unsuitable extinguishing media : None Known 5.2 Special hazards arlelng from the aubetance or mixture Explosion risk in case of fire. DO NOT fight fire when fire reaches explosives . Do not attempt to directly fight established or slow smoldering fires as an explosion is possible. In case of fire, evacuate area. 5.3 Special expoaure hazards from combustion products Keep enough distance to protect your own safety due to the character of the material. If involved In a fi re, If may emit noxious and toxic fumes. Combustion products may include: carbon monoxide, chlorine, chlorine oxides, sulfur oxide and nitrogen oxide. 061520a HCBOC Page 185 II VuLc~® PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 5.4 Advice for fire.fighters In case of fire: Evacuate area . Fight fire remotely due to risk of explosion. Firemen have to wear self contained breathing apparatus. Use qualified personnel who are well aware of the dangers of this product. 5.5 Addltlonal Information Collect extinguishing water to prevent damage to environment. Alert end evacuate the surroun ding area . Fight the fire from a sheltered location . ! Section 6: ACCIDENTAL RELEASE MEASURES 6.1 Personal precautions : Eliminate ell sources of heat and Ignition . People dealing with major spillages should wear personal protective clothing (suitable gloves and filter mask If dust ls formed). Evacuate the danger zone. Avoid dust engendering and lnhalatton of the dust Prevent further dust dispersion for example of dampening the materials . 6.2 Enviro nmental precautions : 6.3 Clean up methods: Ventilation r~oommended. Collect spilled material by hand , eg . With a dustpan and duster; do oyt use a vacuum cleaner, which poses a risk of explosion. Do not use compressed air for clean up I Section 7: HANDLING AND STORAGE 7.1 Handllng: 7 .2 Storage : When handling observe the usual precautionary measures for chemicals. Avoid contact with heat. sparks, flames and other ignition sources. No smoking . No heating , welding, soldering, drilling, cutting. Do not use equipment producing an open flame or electrical equipment, which may cause sparks . Handle in well ventilated areas . Prevent dust formation and Inhalation of dust. Avoid contact with the eyes, skin and clothing . Handle empty packaging with the same safety precautions as full packaging. Keep extinguishing equipment in the vicinity. Store closed packaging in a dry and well-ventilated location. Fireproof. Keep away from food, drinks and animal feed . Store separately, maintain safety distances In accordance with national legislation for pyrotechnic preparations . Suitable storage material: Original packaging Storage material to avoid : Packaging that does not meet the applicable ADR regulations, metals . Storage temperature: Recommended 5-30°C/41-86°F 7.3 Specific uee(s): For regulated consumer or professional use only . Must be used outdoors . See warning label on each individual packaging . 061520a HCBOC Page 186 • • ' PW{EMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date : 23rd April 2015 ! Section 8: EXPOSURE CONTROLS I PERSONAL PROTECTION 8 .1 limits of exposure: 8.2 Personal Protective equi pment: 8 .3 Respiratory IPll"OtKtfton: 8.-4 Ski n and body 8.5 Hands: 8.6 Eyes No occupational exposure limits are determined for the preparation and/or for the components. Eating, drinking and smoking should be prohibited In areas where this material is handled and stored. Wear suitable protective clothing that prevents contact with ~~ product. The work area and storage area should be for authorized persons only . Do not Inhale dust. Adequate ventilation in closed areas . Respiratory protection Is required If ttiere Is a risk of Inhaling smoke from the product or for Insufficiently ventilated workplaces (filter mask P2) Wear suitable protective clothing (preferably heavy cotton with tight fitting sleeves) remove contaminated clothing immediately. Keep working clothes separate (on site eg. In a closed plastic bag) and change them every day. Wash hands before breaks and at the end of work. Wear protective gloves. If there Is rls lk of skin contact; use heat ~ resistant gloves for. handling. Use safety eyewea r (tight fitting goggles) or a full-face shield . Eye-wash. ! Section 9: PHYSICAL AND CHEMICAL PROPERTIES 9.1 811111formatlon on basic physical and chemGcal 1Propertles General Information: Appearance : Co lour: Odour: Loose and/or solid powder encased in paper tubes Not appllcable None Important health, safety and environmental information: pH: Weak acid Boiling po int: Not applicable Flash point: >93°C Explosive properties: Relative density: Grain density: Solubility in water: Party soluble in water 061520a HCBOC Page 187 • . • PllEMIUM QUALITY FlllEWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 I Section 10: STABILITY AND REACTIVITY 10.1 Stablllty: Stable if stored in dry location 10.2 Conditions to avoid : Avoid high (>30°C) and low (<5°C) temperatures . Avoid raised storage temperatures. Avoid high temperatures, heating, open fire and Ignition sources, and prevent the effects of a grinding motion and Impact forces that may result in ignition . 10.3 Materials to avoid: 10.4 Hazardous decomposition Products: Oxidizing agents . Flammable agents . During use possible release of carbon monoxide, carbo n dioxide, chlorine oxides, sulfur oxide and nitrogen oxide. Metal fumes and oxides. Thermal deoomposltlon will evo lve toxic irritant and flammable vapors. l Section 11 : TOXICOLOGICAl INFORM.A TION SUBSTANCE CASNo. lDsa LDeo 11.Dso (O...t. Ret) (Inhalation. Rat) (Derm al. Rat) Potassium Nitrate 7757·79·1 3750mg/kg NE NE Sulfur 7704.34.9 NE 2,520 ppm/hr NE Charcoal 16291-96-6 >5a/kg NE NE Potassium 7778·74-7 2100 mg/kg NE NE Derchlorate Barium nitrate 10022·31-8 355 mg/kg NE NE . Thts health hazard assessmen t is based on mfonnatton of the components . Effects on the eyes : Effects on the skin: Effects on respiration : Ingestion: Inhalation of smoke : Particle matter may cause physical injury to the eye. Irritating to the eyes Redness. Skin contact may cause irritation, mechanical damage, redness, sensitization, irritation eczema May cause severe respiratory tract irritation . Harmful. Ingestion may cause irritation of the gastrointestina l tract. Smoke released during Intended use is harmful upon inhalation and causes coughing. 061520a HCBOC Page 188 • . • VuLc.41#® PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 I Section 12: ECOLOGICAL INFORMATION 12.1 Mobility: 12.2 Persistence and degradablllty: 12.3 Bloaccumulatlve potential 12.4 Moblllty In soll: 12.5 Other harmful effects : The product is partly soluble in water. Moderately/partially biodegradable . Persistent. Moderately/partially biodegradable . The product has moderate mobility In soil . Do not discharge to groundwater surface water or drains. During combustion possible release of carbon monoxide, carbon dioxide , chlorine, chlorine oxides, sulft:lr oxide and nitrogen oxide . ! Section 13: DISPOSAL CONSIDERATIONS 13.1 Product waste : 13.2 Addltlonal lnfonnatlon Pay attention to the flammable and explosive character of the material and the fumes that may be released by it. Incinerate in a hazardous wa,te lne1nerator suitable for the disposal of noxious chemical waste in accordance with the stipulations of the relevant regul~ions. Waste generation should be avoided or minimized wherever possible . If this is not possible , destruction must take place in an approved facility, which Is equipped to absorb and neutralize acid gasses and other toxic processing products. Waste, even small quantities, shou ld never be poured down strains , sewers or water surfaces . Disposal should be in accordance with local, state or national legislation. Consult an accredited waste disposal contractor or local authority for advice. None 061520a HCBOC Page 189 • ,. . I • Vu,c.4#® PRl:MIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23'd April 2015 I Section 14: TRANSPORT INFORMATION Classification as ADR Material for road transport. UN Number 0335 Proper shipping name: UN 0335 FIREWORKS, 1.3G AOR Class: 1 Packaging Group U Packaging Instruction: 135 Tunnel restriction code: E ADR Label / Hazard label Classification as IMDG material for sea transport UN Number 0335 Proper shipping name : UN0335 FIREWORKS, 1.3G Class : 1 Maximum quantity None Ems F-B, s-x IMO Label : Explosive substa nces or articles, class 1, division 1.3 ! Section 15: REGULA TORY INFORMATION EU regulations. Hazard Symbol: EU labelling classification 0 R -(Risk) phrases S -(Safety) phrases Xn R8 R22 R36/37/38 R43 S2 S16 S34 S35 S37 WGK (German legislation) 2 Waste Symbol :a Oxidizing Harmful Contact with combustible material may cause fire Harmful If swallowed Irritat ing to eyes, respiratory system and skin May cause sensitization by skin contact Keep out of reach of children Keep away from sources of ignition -No Smoking Avoid shock or friction Th is material and its container must be disposed of In a safe way Wear suitable gloves Hazard to waters, VwVws, Annex 2 061520a HCBOC Page 190 II . 0 PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 USA regulations. TSCA (Toxic Substance Control Act) All chemicals listed Canada regulations WHMIS Classification Exempt -Consumer Products I Section 16: OTHER INFORMATION Risk Phrases and Safety Phrases R2 : Risk of explosion by shock, friction, fire or other sources of ignition . R3: Extreme risk of exp losion by shock, friction, fire or other sources af ignition. R9: Explosive when mixed with combustible material. R20/21: Hannful by inhalation and in contact with skin . R22 : Harmful If swallowed. R25: Toxic if swallowed . R33: Danger of cu mu lative effects. R50/53: Very toxic to aquatic organ isms, may cause .long-term adverse effects in the aquatic aquatic environment. R61: May cause harm to the unborn child. R62: Possible risk of impaired fertility . S2: Keep out of the reach of children. S13: Keep away from food, drink and animal feeding stuffs. S16: Keep away from sources of ignition -No smoking. S23 : Do not breathe fumes. S24/25: Avoid contact with skln and eyes . S34: Avoid shock or friction. S35: This material and its container must be disposed of in a safe way. S36/39: Wear $Uitable protective clothing and eye/face protection. S45: In case of accident or If you feel unwell, seek medical advice immediately (show the label where possible). Hazard statement(s) and Precautionary statement(•) H204 : Fire or projection hazard . H272 : May intensify fire; oxidizer. H3Q1 : Tox~c If swallowed. H302: Harmful if swallowed . H312 : Harmful in contact with skin. H315: Causes skin Irritation. H319: Causes serious eye Irritation. H332: Harmful If Inhaled. P201: Obtain special instructions before use. P202: Do not handle until all safety precautions have been read and understood. P210: Keep away from heat, sparks, open flame, hot surfaces -No smoking. P234: Keep only in original container P240 : Ground/bond container and receiving equipment P250: Do not subject to grinding/shock/ .. ./friction . P280 : Wear protective gloves/protective clothing/eye protection/face protection . 061520a HCBOC Page 191 • VuLc~® PREMIUM QUALITY FIREWORKS MATERIAL SAFETY DATA SHEET Date: 23rd April 2015 P261: Avoid breathing dust/fume/gas/mist/vapours/spray. P270: Do not eat, drink or smoke when using this product . P301 + P330 + P331: IF SWALLOWED: rinse mouth. Do NOT Induce vomiting . P301 + P310: IF SWALLOWED: Immediately call a POISON CENTRE or doctor/physician . P302 + P352: IF ON SKIN: Wash with plenty of soap and water. P305 + P351 + P338: IF IN EYES: Rinse cautiously with water for severa l minutes. Remove contact lenses , if present and easy to do. Continue rinsing. P305: IF IN EYES: Get Immediate medical attention . P373: Do NOT fight fire when fire reaches explosives P401 : Store in accordance with local/regionaVnational/intemational regulations P501 : Dispose of contents/container to: Send to a licensed recycler, reclaimer or Incinerator. Histoa-y: Additional Information Date of PDF printing Date of previous issue Version: 23 April 2015 No previous validailon 1 Product according to directive 2007 /23/EC of the Europea n Parliament and of the council of 23 May 2007 on the placing on th e market of pyrotechnic articles. The data given here is based on current knowledge and experience . The purpose of this Safety Data Sheet Is to describe the product sin terms of their safety req uiremen ts. The data does not signify any warranty with regard to the product's properties. In all cases, it Is the responsilbHity of t he user to determine the applicability of such Information and recommendations and the suftability of any products for its own particu lar purpose. Safety data sheet acoordlng to regulation (EC) No 1907/2006 of the European parliament and of the council from 18 December 2006 concerning the registration , evaluation, authorization and restrictions of chemicals (REACH). 061520a HCBOC Page 192 MSDS Material Safety Data Sheet Section 1-Identification of the product and of the company DATE PREPARED: Jan. 3, 2014 Prepared By:Lily Lu From: Yung-Feng(Qinzhou)Firecrackers & Fireworks Co ., Ltd . Baxian Village , Pingji Town , Telephone Number: 0086-777-5619682 Qinzhou City, 535018 , Guangxi China. Emergency : 0086-777-5619682 FIREWORKS 1.3G un 0335 Section II -Hazardous Ingredients / Identity Information Contains Pyrotechnic Compositions that are mixtures of solid oxidizers and fuels that contained In paper and cardboard containers. No Hazard exist during normal handling and storage . OSHA PEL , NIA ACGIH TLV-NIA OTHER LIMITS -N/A Section Ill ·Physical/ Chemical Characteristics Boiling Point: • N/A Vapor Pressure: • NIA Vapor Density: • N/A Solubility in Water: . NIA Specific Gravity: • N/A Melting Point : • N/A Evaporation Rate: • N/A Appearance and Odor: -Pyrotechnic Composition Is contained in paper or cardboard casings . Odor is not apparent. Section IV · Fire and Explosion Hazard Data Flash Point: . N/A LEL: • NIA Extinguishing Media : Flood with Water. Flammable Limits: • >200°C Autoignition. UEL: -NIA Spaclal Fire FlghUng Procedures : Do not use Suffocation Methods . FIREWORKS, a,e Self Oxidizing . Unusual Fire and Exploslon Hazards: Fireworks wlll bum rapidly in event of Fire . There Is A risk of explosion if large quantities are involved In a fire . Page I of 3 PDF >C141~ffl "pdfFac tory Pro H i,J:tffH\&.<$:'€rJ}t www. fi nep ri n t. en 061520a HCBOC Page 193 !section V. Reactivity Data Stability: -Stable Conditions to Avoid: -Open Flames , Sparks, High Temperatures , Frict ion or Impact. Incompatibility (Materials to Avoid): -Do Not Allow Fireworks to Get Wet. Hazardous Decomposition or Byproducts : -Deco mposition does not occur under normal circumstances. Smoke Gene rated by Fireworks may contain gasses that are Irritating to the eyes or mucous membranes. Prolonged Exposure and lnhalallon of smoke may cause shortness of breath or more serious problems when a chronic respiratory condition exist. Hazardous Polymerl1.atlon : Will Not Occur Conditions to Avoid: -Storage In High Temperatures , Moist or Wet Conditions. Keep awa y From Open Flame or Sparks !section VI . Health Hazard Data Route(s) of Entry: -NIA Inhalation : -NIA Skin: -NIA tngeatlon: • NIA Health Hazards (Acute and Chronic) : -NIA Carcinogenicity: NIA NTP?: • NIA IARC Monographs?: -NIA OSHA Regulated : -NO Signs and Symptoms of Exposure : -Prolonged Exposure to Smoke that Is Generated during Normal use of Fireworks may cause Irritation to Eyes and to Mucous Membranes . Medical Conditions Generally Aggravated by Exposure: -Eye Sensitivity, Respiratory Conditions. Emergency and First Aid Procedure: -EYES Should be flushed with Water.Move to Fresh Air and avoid addlllonal Inhalation of Smoke jsection VII . Precautions for Safe Handling and Use Steps to Be Taken In Caae Materlal la Released or Spllled: -If Fireworks are spilled . carefully pick up the material and place in a Cardboard Carton. Keep OPEN FLAMES and Sparks AWAY and NO SMOKING . Waste 011po111 Method: -Fireworks that fall to go off should be soaked in a bucket of water and retu rn ed to the source where II was obtained. Dry components or powder should be carefully swept up and placed In a cardboa rd containe r then soaked wi th wate r. Burning of Fireworks Waste must be performed In compliance with local end state laws. Precautions In Handlln9 and Storing : -Keep from OPEN FLAMES , NO SMOKING , AVOID IMPACT of MATERIALS and CONTAINERS of MATERIALS , STORE FIREWORKS IN A COOL AND DRY ENVIORMENT. KEEP OUT OF REACH OF CHILDREN . Other Precautions: -NEVER ATTEMPT TO RELIGHT A FIREWORK THAT HAS NOT GONE OFF. 00 NOT APPROACH THE FIREWORK FOR AT LEAST 30 MINUTES . AFTER DISCHARGING FIREWORKS ALLOW THE REMAING ITEM TO COOL OVERNIGHT BEFORE PLACINO IN TRASH. Page 2 of 3 PDF ::5Z:1tf:1~ffl "pdfFactor y Pr o" i,~ffl ~-*~:rHt www. fine pri nt. e n 061520a HCBOC Page 194 !section VIII . Control Measures Respiratory Protection : NIA Ventllatlon: • NIA Local exhaust: . NIA Spaclal: · NIA Mechanlcal: -NIA Other:. NIA Protective Gloves:-NIA eye Protection: ·SAFETY GLASSES RECOMMENDED Other Protective Clotnlng or equipment • NIA Work I Hygienic PrectlcH: -Store Fireworks In a Cool Ory and Well Ventilated area. Protect Against Physical Damage and Moisture. Fireworks should be Isolated from all Heat Sources , Sparks and Open Flame. No Smoking . Pag e 3 of 3 PDF Jt11t 1~ffl "pdf Fac tory Pro" i.i\ffl~*~1J ~ www . f i ne print. e n 061520a HCBOC Page 195 AGENDA ITEM '-1-:r Board Meeting Agenda Item MEETING DA TE: June 15, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Award of Bid for Benhaven School Demolition Contract REQUESTE D BY: Chris Johnson, Facilities Maintenance REQUEST: Harnett County Facilities Maintenance requests approval of award of bid to Martin Edwards & Associates Inc.of Linden, NC in the amount of $138 ,050 for the demolition of the cafeteria, storage building and removal of fuel tanks at the old Benhaven School site. Martin Edwards & Associates Inc.of Linden, NC was the second to lowest bidder however in speaking to KSC of the Carolinas, the lowest bidder, they admitted that they failed to include the cost of permits and proper disposal of the fuel tanks in their bid. FINANCE OFFICER'S RECOMMENDATION : COUNTY MANAGER'S RECOMMENDATION: P:\BOC\award of contrac t Benhaven de mo.docx Page I of I 061520a HCBOC Page 196 CONTRACTOR Jones Grading and Fencing KSC Of The Carolinas BENHAVEN DEMOLITION BID TAB RFP CLOSING APRIL 24, 2020 BID PRICE $164,100 Martin Edwards and Associates, Inc. $138,000 $138,050 $138,500 $199,500 $150,000 4 Seasons Demolition SEC, LLC A-1 Salvage & Demo Inc. 061520a HCBOC Page 197 MARTIN EDWARDS & AS SOCIA TES INC. CONTRACT FOR DEMOLITION SERVICES This contract for demolition serv ices (the "Contra ct") is made and entered into thi s 5 111 day of June, 2020, between County of Harnett (th e "County"), PO Box 759 L illington, NC 27546, and MARTIN EDWARDS & ASSOCIATES INC. (the "Provider"), PO BOX 35 ERWIN , NC 28339. For and in consideration of the mutual promises set forth in the Contract the parties do mutually agree as follow s : I. Obligations of Provider. Provider hereby agrees to provide services to the County as follows: 1.1. Work will be completed in a timely manner acceptable to the Count y in full compliance with the tenns and cond ition s of this Contrac t, including any documents incorporated by reference. The work sha ll be as described in the bid package titled OLD BENHA VEN CAFETERIA, STORAGE BUILDING , AND REMOY AL OF FOUR FUEL TANKS and dated MARCH 23, 2020,including any addenda that may ha ve been issued. 1.2. Qualifications of Provider. Provider warrants that all agents or employees of Provider who will provide services under this Contract will be fully qualified and otherwise be legally entitled to perform the services provided, and shall exercise the skill and care customarily exercised by duly licensed and qualified providers of the same or similar services. 1.3. Records Maintenance. Provider s hall maintain written documentation of any service provided, including any required documentation meeting the requirements of applicable federal , s tate and local laws and regulations. 1.4. Utilities. Provider shall coordinate with utilities for the disconnection of all utilities including water, sewer, gas, electricity, phone, cable, and any other utility presence on the property. 1.5. Site Condition. Provider shall provide a deliverable site condition at completion which shall consist of graded, seeded/mulched site with all identified structures removed, areas filled with inert debris and/or s uitable soil material and compacted in a manner as to allow for future development. 1.6. Construction & Renovation Manager. Provider shall complete the services to the satisfaction of the Construction & Renovation Manager. Provider shall also set aside bricks from the site, the amounts of which shall be dictated by the Construction & Renovation Manager. 2. Obligations of the County. 3. 4. 5. 2.1. The County hereby agrees to compensate Provider at a rate or in the amount of $138,050.00 for services rendered. With the County's consent, payments may be made in monthly installments for work performed a nd accepted during the previous month. 2.2. In the event of inclement weather, fire , power failure, or other s imilar occurrence, w hich may necessitate the cancellation of the delivery of the service(s), and an alternate date cannot be agreed upon, th e Coun ty will be under no obliga tion to compensate Provider for services not rendered. Tenn. The services described in the Contract will be provided from JUNE 8, 2020 through JULY 31 , 2020 unless sooner terminated as herein provided. Compensation. The County hereby agrees to compensate Provider in the amount of $138 ,050.00. Payment shall be made in two equal installments upon fifty (50) percent completion of the proj ect and upon o ne hundred ( I 00) percent comple tion of the project. Provider shall provide the County's Construction & Renovation Manager with invoices itemized by services provided and the amount owed, along with any supporting documentation th at may be requested by the County. The County shall process approved invoices with thirty (30) days of receipt of such invo ices . Terms and Methods of Payment. Provided shall submit in vo ices to the County's Construction and Renov ation Manager upon fifty (50) p e rcent compl e ti on of the project and upon one hundred (100) percent completion of the project, a long with any supporting documentation that may be requested in advance by 061520a HCBOC Page 198 6. 7. 8. 9. 10. I I. 12. 13. th e County. Such invoices shall be submitted w ithin thirty (30) days of completi o n of ser vices at each benchmark. The County shall process approved in vo ices w ithin thirty (30) da ys ofreceipt of s uch in vo ices. lnsurance. Provider s hall secure and maintain, at their sole expense, at all tim es durin g the term of this contra c t: a. Worker·s Co mpen sa ti o n lns uran ce -Coverage for a ll paid and vo lunteer workers meeting th e stat ut ory requirements of T he North Caro lin a Workers' Compensat ion Act , North Caro lina General Statutes§ 97 . b. Commer c ia l Auto mobil e Liability -Coverage w ith limi ts no less than $1,000,000 per occurrence for bodi ly injury a nd property damage fo r a ny ve hi c le used during performance of contract se rv ices, including coverage for owned , hired, and non-owned vehi c les. c. Commercia l General Liability Insurance -Bodily injury and propert y damage liability as wi ll protec t contra c tor from c lai m s of bodil y injury or property damages. The amounts of s uch in s uranc e coverage sha ll not be less than $2,000,000.00 per occun-e nce and $3,000,000.00 aggr egat e coverage. Provider, prior to comm encement of any work or event , shall furni sh to County proof of compliance w ith in s uran ce coverage requirements. County shall b e named a s an additional in sured on all poli cies of in suran ce , except workers ' compensation, s pecified above. Provider upon request by County s hall furni sh a certificate of ins urance from an insurance company, licensed to do bu siness in the State of North Carolina and a cceptabl e to County ve rifying th e existence of any in s urance coverage required b y Co unty. The certificate will provide for s ixty (60) da ys advance notice in the event of termination or cancellation of coverage. Taxes. P rov id er shall pa y all federal , s tat e, and FICA ta xes fo r all employees participating in th e prov ision of ser v ices under thi s Co ntra ct. Ind emnificati on. Provider shall indemnify an d ho ld harmless the County and its agents and employees from and aga inst a ll c laims, a c ti on s, demands, cost s, d amages, lo sses, and/or expenses of any kind w hat soev er proximate ly resulting from th e omiss io n or commission of any act, lawful or unl awful , b y Pro v ider or its agents and/or employees, including but not limited to court cos ts and attorney's fees , in curred in conn ectio n w ith the d efense of sa id matters. The p arti es agree that thi s indemnifica tion clause is an "ev idence of indebtedness" for purpose of N . C. Gen. Stat. § 6-21.2. R elationship of Parti es. Provider s hall be a n independent contrac tor of th e County, a nd nothing here in s hall be cons trued as creating a partner ship or joint venture; nor shall any empl oyee of Pro v id er be construed as an employee, agent , o r princ ipal of th e County. Compliance with Applicable Laws. Prov ider shall co mpl y with all applicable Jaws and reg ulations in providing ser vices under thi s Contra c t. In parti c ular , Provi der shall not employ any indiv iduals to provide se rvices to the County w ho are not a uth orized by federal la w to work in the U nited States. Pro v id e r repr esents and wa n-ant s that it is aware o f a nd in complia nce with the Immigrati o n Refonn and Control Act and No rth Carolin a la w (Article 2 o f C hapter 64 of the North Caro lina General Statutes) requirin g use of the E-Verify system for employers who employ twenty-five (25) or more employees and that it is and will rema in in complianc e w ith th ese laws at a ll times while prov iding ser vices purs uant to this Co ntract. Provider shall a lso ensure that an y of it s s ubc o ntractors (of an y tier) will remain in compliance with these la ws at all tim es while providing s ubcontra c ted ser vices in connection with thi s Contract. Res tri c ted Companies Li st s. Prov id er represent s that as of the date of thi s Contract, Provider is n o t in c luded on the Final Di ves tment Li s t crea ted by the North Carolina State Treasurer pursuant to N.C. Gen. Stat. § 147-86.58. Prov ider also represents that as of the date of thi s Contract, Prov ider is not in c luded on the li st of re stricted companies dete rmined to be engaged in a b oycott ofl srael created b y the North Carolina State Treasurer pursuant to N.C. Gen. Stat.§ 147-8 6.81. Contract Modifications. Thi s contract m ay be amended only b y wri tten amendments duly executed by a nd between th e County and Pro v id er. North Carolina Law . North Caro lin a Jaw w ill govern th e interpr etation and construction of the Contrac t. 061520a HCBOC Page 199 14. Order of Precedence. The Panics do hereby agree that in th e event or conf'lict between the terms and conditions or this Contrncl and the terms and conditions in an agreement entered inlo bet ween !he parties at the same time as or prior to this Agreement. the terms and conditions or this Agreement shall prevail. 15. Severability. If any provision of this Co ntrac1 shall be declared in va lid or unenforceab le, the r emainder of the Contract shall continue in full force and effect. 16 . Counterparts and Execution. This Contract may he executed in any number of counterparts, each of which will be deemed an original but all or which together will constitute one and the same ins trument. The Parties agree that computer scanned and/or faxed signatures or copies of this Contract will have 11lc same validity and force as an "original." 17. Authority t.o Enter Contract. The person(sl executing this Contract on behalf of Provider have authority to do so as an official, binding act of Provider. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first indicmed above. COUNTY OF HARNETT PROVIDER Authorized Signature ~a,!~ ~Signa1urc Title Title 061520a HCBOC Page 200 Martin Edwards & Associates Inc. Martin Edwards & Associates, Inc. (MEA) is a Small Women Owned Disadvantage Business. MEA is NC Certified HUB Zone Company, Historically Underutilized Business certified by NC Department of Administration and NC Department of Transportation. We are a federal, state, and local government contracting firm located in Linden, North Carolina. MEA has one corporate officer, Ms. Beverly A. Gurkin, President and Chief Executive Officer. Our company staff has over 25 years' experience and has provided services in several specialty areas of government contracting to include debris removal and demolition services including emergency response and grinding operations; armed and unanned security guard services; lease of laundry equipment to military bases across the US; and seized asset management. Past or current contracts by MEA include 2 contracts with state agencies for the transport, storage and/or sale of seized assets to include personal property pick-ups and temporary storage for the NC Department of Revenue, Unauthorized Substances Tax Division and one contract with the NC Department of Administration -State Surplus for the towing, storage and sale of DWI seized vehicles in Eastern Vz of North Carolina . In addition, MEA has present and past contracts for grinding and/or disposal of wood debris across North Carolina and South Carolina. Recently MEA has completed disaster relief contracts with the Town of Erwin and Town of Elm City, NC. MEA has provided demolition services throughout the state of NC for the past 5 years. Our most recent project is the demolition of the old Erwin Elementary School in Harnett County, NC. This project was comprised of the abatement and demolition of 5 buildings totaling approximately 80,000 square feet and the removal of underground utilities. State Disaster Recovery Act Single-Family Home Demolition Project No. 12 061520a HCBOC Page 201 Martin Edwards & Associates Inc. MEA has provided residential demolition services to local towns and property management groups. These properties were mostly comprised of abandoned homes and homes that did not satisfy the local government code enforcement. Pictures attached. MEA is familiar with the requirements of this site for asbestos abatement control. MEA work practices for asbestos abatement will follow all OSHA and EPA regulations while maintaining complete and precise documentation of all work completed. MEA proposes to remove underground storage tanks on the property following guidelines set forth by NCDEQ and required by Jaw. Using a contracted certified geologist and working in concordance with the Harnett County Fire Marshall office, MEA proposes to safely remove the UST's following NCDEQ guidelines. This service includes a Health and Safety plan, Geoprobe services, laboratory analyses, UST notification forms, proper cleaning of the tanks, project management and reporting. Our proposal pricing does not include any additional testing or cleanup as a result of laboratory test results that show ground contamination higher than the allowed threshold. Should contamination be present, a change order will be required in order to satisfy the additional testing and cleanup services as required by NCDEQ. State Disaster Recovery Act Single-Family Home Demolition Project No. 12 061520a HCBOC Page 202 Martin Edwards & Associates Inc. REFERENCES Mr. William Brooks Matthews -Deputy Superintendent -Harnett County Schools wmatthe,,., s@ harnett.k. I 2.nc.u, 910-893-8151 Nicole Dunn -President -Kimber Group Inc. nddunn@yahoo.com 910-591-7425 Snow Bowden -Town Manager -Town of Erwin townmanager@erwin-nc.org 910-897-5140 PROJECT TIMELINE Once contract has been awarded, MEA will begin obtaining the necessary permits required for this project. Mobilization efforts should start on or around 14 days. MEA ant icipates approximately 30 days for the completion of the asbestos abatement. Once the asbestos abatement services are completed , MEA anticipates I 4 days for the completion of all demolition services. Underground storage tank removal is estimated to take 4 days which will be done during the asbestos abatement. INSURANCE MEA has insurance coverage for the following: Commercial General Liability: 2,000,000 State Disaster Recovery Act Single-Family Home Demolition Project No. 12 061520a HCBOC Page 203 Martin Edwards & Associates Inc. Workers Compensation: 500,000 Automobile Liability: 1,000,000 Upon award of contract, MEA will provide a COi naming Harnett County as an additional insured . COST PROPOSAL I . Project one: Old Benhaven Cafeteria 2815 Olivia Rd . Sanford N.C . (Demolition and Asbestos Abatement) $ I I 2,050.00 2 . Project two : Small Storage Building behind cafeteria . $ I ,500.00 3 . Project three: Underground 10,000 gallon fuel tank behind the cafeteria $7,500.00 4. Project four: Underground propane tank beside cafeteria (unknown size) $2,000.00 5. Project five : Underground fuel tank behind Pre-K building. (unknown size) $7,500.00 6. Project Six: Underground 10,000 gallon fuel tank behind the gym $7,500.00 State Disaster Recovery Act Single -Family Home Demolition Projec t No. 12 061520a HCBOC Page 204 Martin Edwards & Associates Inc. MEA PROJECT PHOTOS State Disaster Recovery Act Single-Family Home Demolition Project No. 12 061520a HCBOC Page 205 Martin Edwards & Associates Inc. State Disaster Recovery Act Single-Family Home Demolition Project No. 12 061520a HCBOC Page 206 Martin Edwards & Associates Inc. --·~ ; : State Disaster Recovery Act Single-Family Home Demolition Project No. 12 061520a HCBOC Page 207 Martin Edwards & Associates Inc. Martin Edwards & Associates Inc. (MEA) Acknowledges receipt of Addendum # 1 received 4-15-2020. 4/24/2020 State Disaster Recovery Act Single-Family Home Demolition Project No. 12 061520a HCBOC Page 208 STATE OF _ ___._N_G ___ _ COUNTY OF Jl-ae.tv G 7 T AFFIDAVIT •••••••••••••••••••••••••• I, 2€.\l "f"<' l; Gu.e1; t:(the individual attesting below), being duly authorized by and on behalf of rn fl R.~; tJ Ea.warQJ; ... Ass~. ("Employer") after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5). 2. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State . (mark Yes or No) a. YES _L_, or b. NO 3. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 4. Employer's subcontractors comply with E-Verify pursuant to federal law, and Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. This d.'i~y of A-pr:·,\ , 20lQ. Si~~· ~Gutl' Print or Type Name:~ rev -er\"" , , N \ State of N c_ County of »a-w GI i Signed and sworn to ( or affirmed) before me, this the d: 4 'fl- , 2ot.D. My Commission Expires: 061520a HCBOC Page 209 ~ MARTl-3 OP In· .11.1-1 ACORD" CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/00/YYYY) ~ 06/05/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed . If SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer riahts to the certificate holder in lieu of such endorsementfsl. PRODUCER 910-892-2121 ~\?lit,Acr Amy M. Hartley SNIPES INSURANCE SERVICE, INC rt8N~o Ext): 910-892-2121 I rt~ Nol:910-892-5228 PO BOX 1165 DUNN, NC 28335 ~:!-1~~1.~~-amy@snipesins.com John D. Snipes, II INSURER(Sl AFFORDING COVERAGE NAIC# INSURER A : CINCINNATI SPECIAL TY INSURANCE ~l~'Wf.i EDWARDS & ASSOCIATES IN 1NsuRER B : National Union Fire 19445 PO Box 35 INSURER C : EVEREST INDEMNITY INS. co 10120 ERWIN, NC 28339 INSURER D : INSURERE : INSURER F : COVERAGES CERTIFICATE NUMBER· REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS . 11N~:-TYPE OF INSURANCE ~p~ ~~~R POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 -D CLAIMS-MADE CK] OCCUR DAM AG E TO RENTED 100,000 X ~SU418304205 06/01/2020 08/01/2020 no~•.1:•~~c-(Ea ,..,,.,..,,rui.""'A' $ MED EXP (Anv one person) $ 5,000 - PERSONAL & ADV I NJURY -$ 1,000,000 2 ,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ R POLICY CK] ~~& DLoc PRODUCTS -COMP/OP AGG $ 2,000,000 OTHER: $ B ~TOMOBILE LIABILITY COMBINED SINGL E LIMIT /J:o 3CCidAat\ $ 1,000,000 X ANY AUTO X rT°P9883285 01 06/01/2020 06/01/2021 BODILY INJURY (Per person) $ -OWNED -SCHEDULED -AUTOS ONLY -AUTOS BODILY IN JURY (Per accident) $ X ~tw'J's ONLY X ~iWoivti~'c~ F.,"l,?~t~1Jn8AMAGE $ ~ A UMBRELLA LIAB ~OCCUR EACH OCCURRENCE $ 1,000,000 -CSU418314138 06/01/2020 06/01/2021 1,000,000 X EXCESSLIAB CLAIMS-MADE AGGREGATE s OED I X I RETENTION $ 0 $ C WORKERS COMPENSATION x I ~¥~n rri= I \ fJH-AND EMPLOYERS' LIABILITY YIN 5300002441-201 06/01/2020 06/01/2021 ANY PROPRIETOR/PARTNER/EXECUTIVE D E.L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N /A (Mandatory in NH) E.L. DISEASE -EA EMPLOYEE $ ~~~~:l;'f[b".:J ~}d~PERATIONS be low EL. DISE ASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS/ LOCATIONS / VEHICLES (ACORD 101 , Addltlonal Remarks S<:hedule, may be attached If more space Is required ) County of Harnett, its officials, agents and employees are an additional insured for general liability, excess liabili~ and automobile liability as required by contract: Project: Benhaven chool project Excess Liability is follow form over the General Liability CERTIFICATE HOLDER CANCELLATION HARNEE- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE County of Harnett THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED ACCORDANCE WITH THE POLICY PROVISIONS. IN PO Box 759 Lillington, NC 27546 AU THORIZED REPRESENTATIVE I ~ YI~ ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION . All rights reserved. The ACORD name and logo are registered marks of ACORD 061520a HCBOC Page 210 Board Meeting Agenda Item AGENDA ITEM '-f -I< MEETING DA TE: June 15,2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Revised Clinical Patient Fees, Eli · ility and Bad Debt Write Off Policy REQUEST: At the May 21, 2020 meeting with some board members participating remotely, the Board of Health approved a revision to the Clinical Patient Fees, Eligibility and Bad Debt Write Off Policy. The changes is attached for review. Thank you for your consideration in this matter. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : S :\admin\File share\1-Excel\BOH PAT FEE fNC-NEW FEES -BOC Requ ests\BOH 052120\BOC agendaforrn2020 0521 20 BOH -Poli cy.docx Pa ge I of I 061520a HCBOC Page 211 CLINICAL PATIENT FEES, ELIGIBILITY AND BAD DEBT WRITE OFF POLICY & PROCEDURE CURRENT POLICY READS: Page 2. Setting Charges for Service 1. In accordance with G.S. 130A-39 (g), the Board of Health has the authority and duty to establish charges for services provided in clinics. Specific methods used in seeking reimbursement will be through third-party coverage, including Medicaid, Medicare (for massive immunizations), private insurance, and individual patient pay. The Board of commissioners adopts fees established by the Board of Health. The Board of Health and Board of Commissioners adopt the fees along with the fiscal year's budget process. 2. Cost-based services: Charges are to be based on an accounting analysis of all services provided. The Board of Health accepts the Medical Fees in the United States 50th percentile times geographic adjustment factors for North Carolina, unless the approved Medicaid rates are greater. If the Medicaid rate is greater then that will be the acceptable charge. A comparison of the Medicaid cost study is considered. The Fee Setting Committee reviews and makes recommendations to Board of Health . PROPOSED CHANGE: 1. ALL SERVICES AVAILABLE AT HARNETI COUNTY HEALTH DEPARTMENT ARE AS SOCIA TED WITH A FEE. CHARGES ARE PASSED ONTO THE CLIENT AS APPLICABLE BASED ON PROGRAM ELIGIBILITY STATUS AND REQUIREMENTS. PROCESS IS IN PLACE TO ENSURE FEES ARE APPROPRIATE BASED ON THE COST OF SERVICES. 2. THE FEE SETIING COMMITIEE, COMPRISED OF THE HEALTH DIRECTOR, NURSING DIRECTOR, ADMINISTRATIVE ASSISTANT AND ACCOUNTING SPECIALIST MEET AS NECESSARY TO DETERMINE THE COST OF PROVIDING SERVICES AND DISCUSS THE SETIING OF RA TES FOR SERVICES PROVIDED BY THE AGENCY. 3. FEES ARE REVIEWED ANNUALLY FOR POSSIBLE ADJUSTMENTS, USUALLY WHEN THE OFFICE OF MEDICAID REIMBURSEMENT ISSUES THEIR REIMBURSEMENT RA TES. THIS SERVES AS A BASELINE WHEN DETERMINING THE COST OF SERVICES. AN INCREASE IN MEDICAID OR MEDICARE REIMBURSEMENT RA TES DOES NOT AUTO MA TI CALLY MEAN THE HEALTH DEPARTMENT COST FOR PROVIDING SERVICES INCREASES . 4. THE FEE SETIING COMMITIEE REVIEWS THE COST TO PROVIDE A SERVICE TO INCLUDE TIME, LABOR AND SUPPLIES NEEDED. 061520a HCBOC Page 212 5. SURROUNDING COMMUNITY RATES , OTHER HEALTH DEPARTMENT RATES AS WELL AS THE MEDICAID COST ANALYSIS REPORT ARE ALL REVIEWED BY THE FEE SETTING COMMITTEE WHEN DETERMINING A FEE FOR SERVICE. 6. IF THERE ARE SIGNIFICANT CHANGES ASSOCIATED WITH A SERVICE THAT AFFECT THE COST OF PROVIDING THAT SERVICE, THE FEE WILL BE EVALUATED ON A CASE-BY-CASE BASIS . 7 . FEES FOR MEDICATIONS PURCHASED THROUGH THE 340B PROGRAM WILL BE SET BASED ON THE ACQUISITION COST OF THE MEDICATION. (PLEASE NOTE : CHANGES ARE PENDING FOR 340B PRICING OF BIRTH CONTROL PILLS .) 8. THE COST OF DETERMINING FLAT RA TE FEES WILL ALSO BE SET THROUGH THIS PROCEDURE AND MAY BE SET FOR SPECIFIC SERVICES THAT ARE NOT FUNDED BY STA TE PROGRAM FUNDS. 9. ONCE THIS PROCESS IS COMPLETED, THE NEW FEES AND FEE CHANGES ARE TAKEN TO THE HARNETT COUNTY HEALTH DEPARTMENT BOARD OF HEALTH FOR APPROVAL PURSUANT TO G .S.130A-39 (g). IF APPROVED, THEY ARE FORWARD ED TO THE HARNETT COUNTY BOARD OF COMMISSIONERS FOR FINAL APPROVAL 10 . THE FEE INFORMATION IS REFLECTED IN THE APPROPRIATE MINUTES FOR EACH MEETING FOR FUTURE REFERENCE . 11. THE APPOPRIA TE FEES ARE MAINTAINED IN THE MASTER FEE SCHEDU LE (EXCEL FORMAT) BY THE ACCOUNTING SPECIALIST AND UPDATED IN OUR EMR (ELECTRONIC MEDICAL RECORDS SYSTEM, PATAGONIA. 12. REFERENCES THAT MAY BE USED IN THE FEE SETTING PROCESS INCLUDE: CURRENT HCHD FEE SCHEDULE, MEDICAID COST ANALYSIS REPORTS, OFFICE OF MEDICAID REIMBURSEMENT RA TE SCHEDULE, MEDICARE REIMBURSEMENT RATE SCHEDULE, OTHER HEALTH DEPARTMENT RATES , STATE/FEDERAL PROGRAM RULES AND NORTH CAROLINA GENERAL STATUTES. 061520a HCBOC Page 213 Policy and Procedure HARNETT COUNTY HEAL TH DEPARTMENT Title: CLINICAL PATIENT FEES, ELIGIBILITY AND BAD DEBT-WRITE OFF APPROVED: 3-17-2005 DATES REVISED : 5-18-06 9-18-08 11-17-11 9-19-13 9-18-14 9-17-15 3/2/17 1/25/18 10/2/18 5/16/19 5 /21 /20 )i,-<_f/~ Gail Hobbs, Accounting Specialist I Board of Commissioner 's Chairman Purpose Public health services are increasingly costly to provide. The Health Department serves the public's interest best by assuring that all legally required public health services are furnished for all citizens. The department provides recommended and requested public health services based upon the priorities established by the Board of Health. Fees are a means to help provide services to the citizens of Hamett County. Fees help finance and extend public health services when government funding is not sufficient to support the full cost of providing all required and requested services. Fees are considered appropriate in the sense, that the entire population benefits from the availability of public health services for those in need, it is the direct recipient of services who gains the greatest direct benefit. Fees for Health Department services are authorized under North Carolina l 30A-39 (g), provided that 1) they are in accordance with a plan recommended by the Health Director and approved by the Board of Health and Board of County Commissioners, and 2) they are not otherwise prohibited by law. Fees are based on the cost of providing services. Policy The clinic is to operate a system of financial management to: • meet the standard of grantor agencies • safeguard all income and expenditures -fe es collected (generated through reimbursement) will be maintained in an identifiable line item in the Health Department and County Finance Office. • assure collection of revenues from all sources with financial obligations of the service The policy will include procedures for (I) Setting Charges, (II) Definitions (III) Billing Clients and (IV) Procedure for Aging of Accounts (Bad Debt Write-Off), (V) Patient Demographic (VI) Determining Eligibility for Discounts. Page 1 of 15 061520a HCBOC Page 214 Procedure I. Setting Charges for Service In accordance with G.S. l 30A-39(g), the Board of Health has the authority and duty to establish charges for services provided in clinics. The following steps will be adhered to in establishing fees and update fees for the Harnett County Health Department. a . All services available at Harnett County Health Department are associated with a fee. Charges are passed onto the client as applicable based on program eligibility status and requirements. Process in in place to ensure fees are appropriate based on the cost of services. b. The fee setting committee, comprised of the Health Director, Nursing Director, Administrative Assistant and Accounting Specialist meet as necessary to determine the cost of providing services and discuss the setting of rates for services provided by the agency. c. Fees are reviewed annually for possible adjustments , usually when the Office of Medicaid Reimbursement issues their reimbursement rates. This serves as a baseline when determining cost of services. An increase in Medicaid or Medicare reimbursement does not automatically mean the Health Department cost for providing services increases. d . The fee setting committee reviews the cost to provide a service to include time, labor and supplies needed. e. Surrounding community rates, other health department rates as well as the Medicaid cost analysis report are all reviewed by the fee setting committee when determining a fee for service. f. If there are significant changes associated with a service that affect the cost of providing that service, the fee will be evaluated on a case-by-case basis. g. Fees for medications purchased through the 3408 program will be set based on the acquisition cost of the medication. h. The cost of determining flat rate fees will also be set through this procedure and may be set for specific services that are not funded by State program funds. 1. Once the process is completed, the new fees and fee changes are taken to the Harnett County Board of Health for approval pursuant to G.S . I30A-39(g). If approved , they are forwarded to the Harnett County Board of Commissioners for final approval. J. The fee information is reflected in the appropriate minutes for each meeting for future reference. k. The appropriate fees are maintained in the Master Fee Schedule (Excel format) by the Accounting Specialist and updated in our EMR (Electronic Medical Record) system, Patagonia. 1. Reference that may be used in the fee setting process include: current Harnett County Health Department fee schedule, Medicaid Cost Analysis Reports, Office Page 2 of 15 061520a HCBOC Page 215 of Medicaid Reimbursement Rate Schedule, other health department rates, State/Federal program rules and North Carolina General Statutes. I . Each client must cooperate in: a. An eligibility determination 1. Service Discounts : A schedule of discounts is to be used to adjust most service charges for clients between 101 % and 250% poverty level. Family Planning clients with income <100% of the Federal Poverty Level are not charged for Family Planning services. 11. Discounts will be based on household members (economic unit)in family and income b . Provision of declaration of income c. Provision of documentation of third party eligibility (Medicaid, Medicare, private insurance) for which they are eligible d. Financial Agreements/Assignment of Benefits Authorization is to be scanned in Patagonia Electronic Health Record to acknowledge responsibility for services not covered by third party carriers. Patients at 0% do not have to sign a Financial Agreement. No client will be denied services nor subject to any variation in services based solely on the inability to pay regardless of the source of payment. II. Definition: I. Adults and Emancipated minors: 45 CFR 164.502(g)(2) a. Emancipated minors: In North Carolina, there are only two ways for a minor to be emancipated (see G.S. 7B-3500 et seq): • By marriage, or • By an order of emancipation granted by a court. b . Adults: In North Carolina, a person age 18 or older is an adult for purposes of making health care decisions. 2. Minor's consent sufficient for certain medical health services (G.S. 90-21.5) a. Any minor may give effective consent to a physician licensed to practice medicine in North Carolina for medical health services for the prevention, diagnosis and treatment of (i) venereal disease and other diseases reportable und G.S. I 30A-135, (ii) pregnancy, (iii) abuse of controlled substances or alcohol, and (iv) emotional disturbance. This section does not authorize the inducing, of an abortion, performance of a sterilization operation, or commitment to a mental institution or hospital for confinement or treatment of a mental condition. This section does not Page 3 of15 061520a HCBOC Page 216 prohibit the admission of a minor to a treatment facility upon his own written application in an emergency situation as authorized by G.S. 122C-222. b. Any minor who is emancipated may consent to any medical treatment, dental and health services for himself or for his child. ( 1971, c. 35; 1977 , c.582, s.2 ; 1983 , c.302, S 2; 1985, C. 5899, S. 31 ,) 3. Services to minors: • Family planning services shall be available to all who voluntarily request such services without regard to age or parental consent. (15A NCAC 21 A.0503) a. Family Planning -clinic designed to assist women in planning their childbearing schedule; detailed history, lab work, physical exam, counseling and education given by appropriate provider. Women of childbearing age regardless of residency; sliding fee scale, Medicaid and third party insurance. Clients must be charged based on household members and income and discounts may be established for persons between 101 %-250% of poverty based on sliding fee scale. If client loses birth control pills a$ 10.00 per pack will be accessed to the client and sliding fee scale will apply. Depo-Provera is to be billed separately from physical fee. If during the course of a Family Planning or Maternal Health visit the clinician needs to rule out STDs to meet standards of care, the patient cannot be charged for STD testing and treatment. [The STD services must be provided at no cost to the client. Medicaid can be billed and if permission is given by client then third party insurance can be billed; but co-pays, co-insurance/deductibles for STD are adjusted off.] The billing staff must determine , as accurately as possible, the client's ability to pay based upon family income. This determination and notice of any applicable waiver should be made prior to the delivery of services and must be conducted each time a client requests services. When considering charges to minors for family planning, several conditions must be taken into account. If the minor is unemancipated and confidentiality of services is not a concern, the family 's income must be considered in determining the charge for the services. When a minor requests confidential services, without the involvement of a principal family member, charges for services must be based on the minor's income. Income actually available to the minor, such as wages from part-time employment, stipends and allowances paid directly to the minor, should be considered in determining the minor's ability to pay for services. Those services normally provided by parents/guardians, e.g., food , shelter, transportation, tuition, etc., should not be included in determining a minor's income. Under certain circumstances where confidentiality is restricted to limited members of the family, e.g., one parent is aware of the minor seeking services but the other is not because of disagreement regarding the minor's right to receive family planning services, the charges shall be based on the minor's income if the minor's confidentially would be breached in seeking the full charge. Billing staff must seek payment from third parties Page 4 of 15 061520a HCBOC Page 217 who are authorized or legally obligated to pay for services unless , in doing so, patient confidentiality would be compromised. Third parties should be billed at full charge and not discounted, unless there is a contracted reimbursement rate that must be billed per the third party agreement. Family Planning patients will have fees assessed based on declaration of income if no proof of income is provided. The use of NC Debt Set-Off is acceptable for collecting past due amounts for Family Planning. Bills/receipts given to clients at the time of service show total charges, as well as any allowable discounts. Where a third party is responsible, bills are submitted to that party. Bills to third party show total charges, without discounts, unless there is a contracted reimbursement rate that must be bill per the third party agreement. Family Planning Services will not be denied because the patient has a delinquent account balance. No Medical Doctor referral is required for patients seeking Family Planning services. 4. Child Health clients must be charged based on household members and income and discounts established for clients between 101-250% of poverty based on sliding fee scale. 5. Maternal Health clients must be charged based on household members and income and discounts established for clients between 101-250% of poverty based on sliding fee sc ale . 6. Adult Health clients must be charged based on household members and income and discounts established for clients between 101-250% of poverty based on sliding fee scale. If Adult Health services falls under flat fee service follow the Flat Fee Policy. 7. Communicable Disease Control -this program deals with the investigation and follow-up of all reportable communicable and/or sexually transmitted di seases, to include: testing , diagnosis, treatment and refen'ing as appropriate. It also provides follow-up and treatment of Tuberculosis cases and their contacts. The services must be provided at no cost to the client. Medicaid can be billed and if permission is given by client then third party in surance can be billed; but copays , co-insurance / deductibles are adjusted off. 8. Flat Fee Service: this is clinical service not on a s liding fee scale; vaccine is purchased by this agency or services provided by agency and is not mandated by the state. III. Billing clients for Care: a. See section IX. Flat Fee Services for non-discounted services. b. The Department of Public Health follows DMA guidelines when billing Family Planning and other clinical services. Page 5 of 15 061520a HCBOC Page 218 c. Patagonia Electronic Health Record (accounting system): Bills are to be given directly to the client at the time of their clinic visit and/or claim sent to another payment source, i.e. Medicaid , Medicare or private insurance. If payment is not made in full at time of visit then a payment schedule (dollar amount, daily, weekly, and monthly payment) will be discussed with client and put on file. d. Emancipated minors (by legal emancipation, or married) fees are to be based on household members and income. Fees for clients requesting confidentiality or no contact must be based on the client 's income alone and a family size of one. e. Bills to clients are to show full charge less the appropriate sliding fee discount. f. Bills to third party payer sources are to reflect the full charge and without any discount/no sliding fee discount. U nless there is a contracted reimbursement rate that must be billed per the third party agreement. g. When billing 340B services through Family Planning, a UD modifier will be used for Medicaid and HealthChoice clients. h . All denied claims will be reviewed for resubmission to Medicaid or third party insurance. If a claim is denied payment due to improper billing code, the billing sheet is reviewed with the provider, corrected and then resubmitted for payment. 1. Patagonia's Aging Report is reviewed on a monthly basis and necessary corrections are made. J. When a bill is not paid in full during the clinic visit, it will be mailed to the client's address on the next s cheduled statement processing cycle and monthly thereafter until paid in full or written off. Bills are not to be mailed to adolescents when it may undermine their confidentiality or when a client requests no contact or no mail. When confidentially or no mail is requested by client see if alternate billing address can be used. Also , see Debt Set-Off Policy for further collection options. k. Clients are to receive a receipt for any payment. (Printed from Patagonia EHR unless after clos eout for dail y deposit then hand written numbered r eceipt will be issued). I. Voluntary donations may be accepted and a receipt issued . Clients are not pressured to make voluntary donations. Voluntary donations are not a prerequisite for prov ision of any service or supply. Billing requirements set out are not waived because of client donations. If the donation is from a client with an account balance, it is considered a payment, not a donation. m . No mail is sent to confidential clients, or if requested by a client to receive no mail or no contact "no snail mail" is checked in Patagonia. Page 6 of 15 061520a HCBOC Page 219 IV. Process for billing clients and aging accounts follows: Billing a. Explain to client charges for that day 's services and request payment during clinic visit; inform client of balance due and have client sign "Financial Agreement/ Assignment of Benefits Authorization, if deemed necessary. b. Bills to patients show total charges, as well as any allowable charges. c. If client is unable to pay full amount of bill for that day's service, prepare "Payment Agreement Form" for clients to sign. Scan agreements into Patagonia under "Billing Bin". d. Label will be kept on each client in a notebook and the encounter forms shall be matched back to the label sheet to ensure all encounter forms are accounted for. e. If encounter forms are not accounted for follow-up with supervisor of that clinic. (A duplicate encounter form may need to be created if original is not found). f. Mail statement of account to client sixty (60) days after visit and monthly thereafter until written off or collected through Debt Set-off. g. After 3 months; mail "payment agreement form" to client to select payment option(s), if client has not signed "payment agreement form " or if client has already made a selection send a copy of "payment agreement form" on file to the client along with statement of balance from accounting system. h . Patient statements contain a message reminding the patient if they have signed a payment agreement form to please make a payment as soon as possible. 1. Inform patient of balance due at time of service and a. Next telephone call , (if applicable or time allows) V. Aging Patient Accounts (Bad Debt Write-Offs) a. Aging of account is an accounting procedure to periodically provide an update and realistic value for accounts receivable. Accounts will be aged every 2 years or annually, if deemed by Health Director or Designee and written off as "uncollectible" only after two (2) years following the date of last service and no effort to pay has been made by patient. Unless, approval by Board of Health and/or Board of Commissioners to delay write-offs. b. Two years after the initial visit balance and payment has not been rendered, and client has been sent to Debt Set-off program and has not been in for service any Page 7 of 15 061520a HCBOC Page 220 balance remaining under $50 after two years will be written-off. Balance will be reinstated once client returns for service. Balances over $50 follow Debt-Set Off Policy, unless unable to collect from Debt-Set Off. c. As long as a balance remains , the client is to be informed of the current balance. d. In the event a client should offer payment on an amount previously written-off, the charge will be reinstated and payment accepted. Reinstatement will reflect the amount written-off in the accounting system. If client returns to Health Department for services write-off will be reinstated and the client will be informed of the amount owed. e. The electronic client ledger card (accounting system) will indicate the write-off. f. The Hamett County Board of Health authorizes the Health Director to write-off debts deemed uncollectible under this policy; the Health Director will report to the Board of Health the total amount to be written off. The Health Director will then request approval of the write-off debts from the Board of Commissioners. After approval by the Board of Commissioners then the debts will be written off. g. Reasonable efforts to collect charges/bills without jeopardizing patient confidentiality are made. The Harnett County Health Department utilizes an Electronic Accounting System for receivables (Patagonia EHR). Electronic version to be used, unless Patagonia EHR (accounting system) is down then paper version will be done and then scanned into system when it is back up. VI. Patient Demographics and Insurance Information a. A Patient Demographics will be initiated and completed for each c lient. b. Personal data required includes: • Last name , First name , Middle Initial (MN if one) • Social Security number, as needed for billing and debt set-off • Date of Birth • Race and Ethnicity • Sex • County of Residence Code • Country of Origin • Address and phone number • Preferred Language • If minor, Parent Details: Father Name, Father DOB, Father Phone , Father SSN , Emergency Contac Name, Emergency Contact Number; Mother Name, Mother DOB, Mother Phone, Mother SSN. Page 8 of 15 061520a HCBOC Page 221 c. Insurance information: (Patagonia EHR) Primary & Secondary • Self-Pay o Insurance Type (Type Self-Pay) o Insurance Type (Type Self-Pay) o Relationship with Insured (Spouse , self, child, other) o Full Name of Insured o Insured number o Date of Birth of Insured o Gender of Insured o Address of Insured o Home Phone of Insured, if available o Work Phone of Insured , if available o Cell Phone of Insured , if available o Subscriber Assignment of Benefits ( clients will sign) o Subscriber Release oflnfo ( clients will sign o Has Coordination of Benefits • Medicaid / Medicare / or Private Insurance o Insurance Type ( o Insurance (Type Medicaid) o Relationship with Insured (Spouse, self, child, other) o Full Name of Insured o Insured number o Date of Birth of Insured o Gender of Insured o Address of Insured o Home Phone of Insured, if available o Work Phone of Insured, if available o Cell Phone, if available o Subscriber Assignment of Benefits ( clients will sign) o Subscriber Release of Info ( clients will sign o Has Coordination of Benefits VII. Instructions for Determining Eligibility for Sliding Scale Fee Discount: Definition: 1. Economic Unit: The Economic Unit will consist of people living in the home related to the client and those living in the home providing direct or indirect financial support for the client. 2. A family is defined as a group of related or non-related individuals who are living together as one economic unit. Individuals are considered members of a single family or economic unit when their production of income and consumption of goods are related. An economic unit mush have its own source of income. Also , groups of individuals living in the same house with other individuals may be Page 9 of 15 061520a HCBOC Page 222 considered a separate economic unit if each group support only their unit. A pregnant woman is counted as two (including the unborn child) in determining the family size. (Related to client by blood, marriage , or adoption, father of unborn child or client's boyfriend, and/or live in the same household as the client and contribute to the client's support; rent, utilities , grocies , clothes, etc.). Those who are financially responsible for the client or those who dependent on the client for financial assistance are included in economic unit. 1. A foster child assigned by Department of Social Services is a family of one with income considered to be paid to the foster parent for support of the child. 2. A student maintaining a separate residence and receiving most of her/his support from her/his parents or guardians may be counted as a dependent of the family. Self-supporting students maintaining a separate residence would be a separate economic unit. Family Planning considers this group extremely high-risk for unintended pregnancy. Any student in this category is considered as a family of one and is to be billed based on the income of the client. 3. An individual or family in an institution is considered a separate economic unit. 4. If a patient requests "confidential services", regardless of age, the agency shall consider them a family unit of one based on their income. 5. Family Planning patient is marked as "confidential" in Patagonia EHR when Encounter is created; ESB is created and "no snail mail is checked". 6. If a Family Planning patient presents for a service and is considered to be a minor, interview questions may include the following: 1) Ask the patient if their parents are aware of their visit? 2) Ask if "both" parents are aware of their visit, since sometimes the mother may be present with the patient, however, the father may not be aware of the visit. 3) Ask if you can send a bill to the home, to both parents. 4) If the patient states both parents are aware and it is not a confidential visit, you should treat as such. 7. Income information reported for Family Planning financial eligibility screening can be used through other programs offered in the agency, rather than re-verifying income or sole ly on the client's self-reporting. 3. Sources of Income: • Employer Wages • W-2 • SSI / Public Assistance payments • Retirement Page 10 of 15 061520a HCBOC Page 223 • Social Security • Alimony payments • Unemployment compensation • Regular contributions from sources outside the home • Financial payment/other sources of income that may exist include but not limited to cash, or that can be readily converted to cash , etc ... Some items not included as income: • Housing allowance for military personnel is not counted. The eligibility specialist will have to identify the proper amount of the housing allowance and subtract it from the total gross income shown on the check. • Non-cash benefits such as WIC vouchers , food stamps, food, rent or fuel received in lieu of wages. • In-kind housing assistance • School lunches, etc ... 4. Client Household/Contact Electronic: (information needed to enter into Patagonia) a. Complete Client Household on each client every 12 months ; unless client has a change then it will be updated and resigned earlier. The client will be asked at each visit if there has been a change in their financial status. Income will always be based on the "actual date" of service. If there has been a change or it is time for their annual review the income determination process shall take place. If flat fee service or no charge Client Household is not necessary. For Immunization only visits, household information and income will be obtained when possible . It is not always feasible to obtain this information if someone other than parent/guardian brings the minor client. • Enter the following information: 1. Last name, First name , Middle Initial (MN , if one) 2. Relation 3. Employer 4. Annual Income 5. Proof of Income (proof is not required -type declaration of income or if they bring proof provide type of proof: example pay stub, etc. a. If minor -type not specified 6 . Date Verified 5. Computation of income Regular Income Formula: The patient 's income will be determined by the following: Page 11 of 15 061520a HCBOC Page 224 Income will be based on a twelve ( 12) month period. If the patient is working the day they present for a service, income will be calculated weekly, bi - weekly, monthly or annually , depending on the documentation obtained. If the patient is unemployed the day they present for their service, their "employment only" income will be calculated at zero (0), however the patient shall be asked to provide "their mechanism", in regards to their paying for food , clothing, shelter, utility bills, etc . Refer to "sources of income" counted and apply all sources, as appropriate. "Regular contributions received from other sources outside of the home" is considered one of these sources. If the patient is receiving unemployment or other "sources" of income, as designated above, all of these sources shall be counted. Unemployment or Irregular Income Formula: • Six months formula • Wage earners unemployed at time of application • Unemployed any time during previous 12 months • Example: Unemployed today • Income determined six months back • Income determined six months forward • Total = 12 months of income An electronic version of the Financial Eligibility Determination shall be maintained in Patagonia EHR for future reference. The number in the household, annual gross income and percentage of pay should be reflected on the financial documentation. The documentation should be signed and dated by the interviewer and patient. Use of electronic signatures is acceptable . Income is re-assessed annually unless there has been a change in financial status. Following the initial financial eligibility determination, the client will be asked at each visit if there has been a change in their financial status. Income will always be based on the "actual date" of service. If there has been a change or it is time for their annual review the income determination process should take place. Patient fees are assessed according to the rules and regulations of each program and for clients based on sliding fee between 101-250% of poverty level will be used to determine fees. All third-party providers are billed where applicable. Clients presenting with third party health insurance coverage where copayments are required shall be subject to collection of the required copayment at the time of service. For Family Planning (Title X) clients the copay may not exceed the amount they would have paid for services based on sliding fee scale. Income information reported during the financial eligibility screening for one program can be used through other programs offered in the agency, rather than to re-verify income or rely solely on the client's self-report. Page 12 of 15 061520a HCBOC Page 225 Individuals and emancipated minors seeking confidential or individuals requesting no contact service are to be considered a family unit of one (family planning, etc) • Client documentation when refused: Client/guardian may be requested to declare income annually or as changes occur, but proof of income for documentation is not required. If client refuses income information he/she will be accessed at 100%, except Family Planning will not be accessed (0%). • Documentation is required: Acceptable sources of income verification. Proof of income is not required. 1. Check/Pay stubs 2. W-2 forms 3. Letter from employer, etc. 4. Self-employed clients can provide the latest tax return 5. Self-Declaration •!• Check all Eligible Programs in Patagonia EHR: • Eligibility specialist will ensure that all eligible programs are checked that apply to the clients visit in Patagonia EHR. • Eligibility specialist will create declaration of income and have client sign and date declaration of income list • Eligibility specialist will sign and date declaration of income list VIII. Responsibility of Billing Staff -each visit 1. Clients are screened to determine financial eligibility at the time of visit 2. Explain to the client the reason for charging fees for services received and sliding fee scale 101-250% 3. Discuss with client acceptable forms of income verification. 4. Complete financial eligibility in Patagonia -if no income, can be referred to Department of Social Services with "Third Party Confirmation Letter" (attached to policy) or accept declaration of income. 5. There is no minimum fee requirement or surcharge that is indiscriminately applied to all patients. 6. Explain that the expectation of the Health Department is that reimbursement is expected same day as service. If unable to pay same day have the client sign a contract agreeing to pay for the cost of the services. If, on subsequent visits, the client has not made payment, remind client of signed agreement. (see attached "Financial Agreement/ Assignment of Benefits Authorization" Form) Page 13 of 15 061520a HCBOC Page 226 7. Billing staff shall copy insurance card and a form of identification to ensure the correct insured client is using the insurance card. (May be scanned into Patagonia under "billing bin") 8. Billing staff should collect insurance co-insurance/deductibles and will be accessed according to the sliding fee scale. Co-pays are not subject to sliding fee scale and will be collected at 100%, with the exception to Family Planning which will be applied to the sliding fee scale. Eligibility 1. Clients will not be denied statutorily required services based solely on the inability to pay. Services may be denied if the department does not have the resources needed to provide a quality non-mandated service. Family Planning clients will not be denied because the patient has a delinquent account balance. 2. The Health Department shall not deny a service due to religion, race, national origin, creed, sex, marital status or age. 3. Clients do not have to be a resident of the county to be eligible for services provided by the Health Department. 4. Clinical services provided by the Health Department are targeted to individual with income between 101 %-250% or below of the federal poverty level. 5. Cost of foam and condoms, and other non-prescription contraceptives are included in the reimbursement rate established for preventive medicine codes. Medicaid and third party insurance clients will be provided a prescription unless, confidential or no contact requested. These clients will be provided pills. One exception is if a client loses her birth control pills there will be a $10.00 per pack or currently established fee accessed to the client and sliding fee scale will appl y. 6. Clients will be informed to bring Medicaid card, Insurance card, Health Choice Card and/or household income or declare income at the time of visit. 7. Clients will be asked if their income has changed at each v isit to the health department. 8. There shall be no minimum fee requirement or surcharge that i s indiscriminately applied to all patients. 9. Patients are not required to apply for Medicaid to receive services. 10. Medicaid recipients are eligible to receive program services. 11. Patient shall be given a receipt each time a payment is collected, showing charge and discounted fee for services. Page 14 of 15 061520a HCBOC Page 227 12. Patient schedule of charges are on county website and a sign is posted that states "patient fee information is available upon request ". 13. Patients will not be denied services nor subjected to any variation in services based solely on inability to pay. 14. Patients, including Family Planning patients are not required to meet with the Health Director in an attempt to collect a delinquent account. 15 . Patients will not be denied services because the patient has a delinquent account balance. 16. The Health Director or his designee may make exceptions to the eligibility requirements on a case-by-case basis. The Health Director or his designee may waive fees for Family Planning clients with incomes above 100% of the Federal Poverty Level who, as determined by the Health Director or his designee, are unable, for good cause, to pay for Family Planning services. Documentation of such decisions shall be maintained in a log at the Billing Station. Laboratory Billing -AFP -Prenatal Patients AFP labs will be sent to UNC for testing on all prenatal patients. IX. FLAT FEE SERVICES Flat Fee Service This is clinical services not on a sliding fee scale, vaccine is purchased by this agency and is not mandated by the State nor is the vaccine provided by the state; and providers see adult women for services (pap smear, labs-such as cholesterol , urinalysis). • Flat fee service will be collected at th e billing before the client is seen in clinic. • If the client does not receive the service then a refund will be issued. • Medicaid does not pay for PPD/Tuberculin Skin Test if related to work or school, so in this instance the client is responsible for the charge. This policy shall be reviewed by the Health Director annually. If there is a revision/amendment to this policy then it shall be brought back to the Board of Health for approval at the next meeting date and the Board and Board of Commissioners at their next meeting date. Page 15 of 15 061520a HCBOC Page 228 Board Meeting Agenda Item AGENDA ITEM 4 -U. MEETING DA TE: June 15, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Vincent Valuations Contract REQUESTED BY: Tax Department REQUEST: Harnett County Tax Department requests approval of a Service Contract with Vincent Valuations in the amount of $126,450. The contract for Vincent Valuations is to appraise Tax Year 2021 new construction to include field data collection and data entry into the CAMA system. Land pricing for all splits and combinations is also included. Retirements , illness, and attrition have reduced the number of field appraisers in the Real Property section of the Tax Department. Experienced and seasoned appraisers are in short supply in NC. Vincent Valuations will be assuming the field data collection/data entry duties of vacant real property appraiser positions in the Tax Department. There appears to be no slowing of new construction in the County; this contract is the most efficient and cost effective method to be sure that there is timely assessment of these new properties. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppD ata\Local\Microsoft\Windows\JNetCache\Content.Outlook\WSENE9SY\agendafonn2020 LS 20- 289 Vin cen t.docx Page I of I 061520a HCBOC Page 229 NORTH CAROLINA HARNETT COUNTY SERVICE CONTRACT THIS CONTRACT is made, and entered into this the __ day of June , 2020, by and between the COUNTY of HARNETT, a political subdivision of the State of North Carolina, (hereinafter referred to as "COUNTY"), and Vincent Valuations LLC a corporation duly authorized to do business in the state of North Carolina, (hereinafter referred to as "CONTRACTOR"). For and in consideration of mutual promises to each as herein after set forth, the parties hereto do mutually agree as follows: 1. SCOPE OF SERVICES. CONTRACTOR hereby agrees to provide the services and/or materials under this Contract pursuant to the provisions and specifications identified in "Attachment l" (hereinafter collectively referred to as "Services"). Attachment I is hereby incorporated herein and made a part of this Contract. Time is of the essence with respect to all provisions of this Contract that specify a time for performance. 2 . TERM OF CONTRACT. The Term of this Contract for services is from _7.,_-....e.l_,-2=->0c.e:2::..:eO _______ _ to 6-30-2021 unless sooner terminated as provided herein. 3. PAYMENT TO CONTRACTOR. CONTRACTOR shall receive from COUNTY an amount not to exceed One Hundred Twenty-six Thousand Four Hundred Fifty Dollars ($126450.00) as full compensation for the provision of Services. COUNTY agrees to pay CONTRACTOR at the rates specified for Services performed to the satisfaction of the COUNTY, in accordance with this Contract, and Attachment 1 (Scope Of Work Proposal). On the first day of each month, CONTRACTOR shall submit a progress report to show the percentage of work completed and a detailed invoice reflecting the percentage of the project's total cost. Such progress reports will be subject to verification prior to approval for payment. On the basis of each progress report, COUNTY will make payments as follows: On or about the 15th day of each month, COUNTY will pay 90% of the invoiced amount for work fully performed by CONTRACTOR as reported in the monthly progress report. 10% of each monthly payment will be retained until completion and acceptance of all Services. Monthly payments will be subject to correction or adjustment following discovery of miscalculation(s) or error(s) in any prior monthly progress report or payments. 4. INDEPENDENT CONTRACTOR. COUNTY and CONTRACTOR agree that CONTRACTOR is an independent contractor and shall not represent itself as an agent or employee of COUNTY for any purpose in the performance of CONTRACTOR's duties under this Contract. Accordingly, CONTRACTOR shall be responsible for payment of all federal, state, and local taxes as well as business license fees arising out of CONTRACTOR's activities in accordance with this Contract. For purposes of this Contract taxes shall include, but not be limited to, Federal and State Income , Social Security and Unemployment Insurance taxes . CONTRACTOR, as an independent contractor, shall perform the Services required hereunder in a professional manner and in accordance with the standards of applicable professional organizations and licensing agencies. 5. INDEMNIFICATION. To the fullest extent permitted by laws and regulations, CONTRACTOR shall indemnify and hold harmless COUNTY and its officials, agents, and employees from and against all claims, damages, losses, and expenses , direct, indirect , or consequential (including but not limited to fees and charges of engineers or architects, attorneys, and other professionals and costs related to court action or mediation) arising out of or resulting from CONTRACTOR's performance of this Contract or the actions of the CONTRACTOR or its officials, agents, employees, or subcontractors under this Contract or under contracts Page 1 of 7 061520a HCBOC Page 230 entered into by the CONTRACTOR in connection with this Contract. Thi s indemnification shall survive the termination of this Contract. In claims against any person or entity indemnified under this provision by an employee of the CONTRACTOR, a subcontractor, an employee of a subcontractor, or an agent of the CONTRACTOR or a subcontractor, the indemnification obligation under this provision shall not be limited by a limitation on amount or type of damages , compensation or benefits payable by or for the CONTRACTOR or a subcontractor under workers ' or workmen 's compensation acts , disability benefit acts or other employee benefit acts. 6. INSURANCE. CONTRACTOR shall procure and maintain for the duration of the contract the following insurance coverage from an insurance company(s) licensed to do business in North Carolina. All of the policies required of the CONTRACTOR shall contain a waiver of subrogation provision to waive all rights of recovery under subrogation or otherwise against COUNTY. In the event CONTRACTOR'S Insurance Policy or Certificate of Insurance conflicts with the aforesaid language concerning "waiver of subrogation" this Contract shall govern. CONTRACTOR shall advise COUNTY of any cancellation, non-renewal, or material change in any policy within ten (10) days of notification of such action and provide updated certificates of insurance evidencing renewals within fifteen (15) days of expiration . CONTRACTOR'S insurance shall be primary and any insurance or self-funded liability programs maintained by COUNTY shall not contribute with respect to the CONTRACTOR's insurance. COUNTY shall be listed as an additional insured on any Insurance Policy or Certificate oflnsurance of the CONTRACTOR. In the event CONTRACTOR'S lnsurance Policy or Certificate of Insurance conflicts with the aforesaid language concerning "additional insured" this Contract shall govern. 6.1 Commercial General Liability: Insurance Services Office (ISO) Fonn CG 00 0 I on an "occurrence" basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate. 6.2 Commercial Automobile Liability: ISO Form CA 00 01 covering any auto with limit not less than $1,000,000.00 per accident for bodily injury and property damage. 6.3 Worker's Compensation and Employers Liability: as required by The State of North Carolina, with statutory limits, and Employers Liability Insurance with a limit of no less than $1,000,000.00 per occurrence. By requiring insurance herein, COUNTY does not represent that coverage and limits will necessarily be adequate to protect CONTRACTOR, and such coverage and limits shall not be deemed as a limitation on CONTRACTOR's liability under the indemnities granted to COUNTY in this Contract. CONTRACTOR shall provide COUNTY a valid certificate of insurance, in advance of the performance of any wo rk, exhibiting coverage required. CONTRACTOR shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein . The failure of COUNTY at any time to enforce the insurance provision s, to demand such certificates of insurance, or to identify a deficiency shall not constitute a waiver of those provisions, nor reduce obligations of the CONTRACTOR to maintain such insurance or to meet its obligations under the indemnification provisions. Notwithstanding the foregoing, nothing contained in thls section shall be deemed to constitute a waiver of the governmental immunity of COUNTY, which immunity is hereby reserved to COUNTY. 7. TERMINATION. 7.1. EVENT OF DEFAULT. Any one or more of the following acts or omissions of the CONTRACTOR shall constitute an Event of Default hereunder: a. Failure to perform the Services satisfactorily or on schedule, b. Failure to submit any report required hereunder; and/or Page 2 of? 061520a HCBOC Page 231 c. Failure to perform any other covenant, term, or condition of this Contract. Upon the occurrence of an Event of Default, COUNTY may take one or more or all of the following actions: 1. Give CONTRACTOR written Notice of the Event of Default, specifying the Event of Default and requiring it to be remedied within, in the absence of greater or lesser specification of time, ten (10) calendar days from the date of the notice; and if the Event of Default is not timely remedied, terminate the Contract, effective two (2) days after giving CONTRACTOR written Notice of Termination; and/or 2. Deduct any and all expenses incurred by COUNTY for damages caused by the CONTRACTOR'S Event of Default; and/or 3. Treat the Contract as breached and pursue any of its remedies at law or in equity, or both, including damages and specific performance. CONTRACTOR may declare COUNTY in default if COUNTY fails to perform any of its obligations under this Contract. CONTRACTOR shall give COUNTY written notice of the Event of Default, specifying the Event of Default, and requiring it to be remedied within ten (10) calendar days from the date of the notice. If the Event of Default is not timely remedied, CONTRACTOR may terminate this Contract effective two (2) days after giving COUNTY written Notice of Termination. Upon such termination, CONTRACTOR shall be entitled to such additional rights and remedies as may be allowed by relevant law. 7.2 TERMINATION FOR CONVENIENCE. This Contract may be terminated, without cause, by COUNTY upon ninety (90) days written notice to CONTRACTOR. This termination notice period shall begin upon receipt of the Notice of Termination. CONTRACTOR shall be entitled to payment for Services rendered as of the effective date of termination for convenience. Termination of this Contract, under either section 7 .1 or 7.2, shall not form the basis of any claim for loss of anticipated profits by either party. 8. NON-APPROPRIATION. CONTRACTOR acknowledges that COUNTY is a governmental entity and the validity of this Contract is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are not available and not appropriated for the performance of COUNTY 's obligations under this Contract, then this Contract shall automatically expire without penalty to COUNTY 30 days after written notice to CONTRACTOR of the non-appropriation of public funds. CONTRACTOR shall be entitled to payment for all Services rendered as of the effective date of termination for the non-appropriation of public funds. 9. COUNTY NOT RESPONSIBLE FOR EXPENSES. COUNTY shall not be liable to CONTRACTOR for any expenses paid or incurred by CONTRACTOR, unless otherwise agreed in writing. 10. EQUIPMENT. CONTRACTOR shall supply, at its sole expense, all equipment, tools, materials, and/or supplies required to provide the Services hereunder, unless otherwise agreed in writing. Computer work stations located within the Harnett County Tax Office will be made available to the CONTRACTOR for the duration of this Contract. 11. COMPLIANCE WITH LAWS. CONTRACTOR shall abide by all statutes , rules, regulations , laws, and executive orders federal, state, and local as they relate to, but are not limited to, (i) services in general, (ii) payment of employees , subcontractors and agents, (iii) the Fair Labor Standards Act and (iv) the Wage and Hour Division. In the event CONTRACTOR is determined by the final order of a court or appropriate agency to be in violation of any federal, state or local statute, rule, regulation , law or executive order or this provision, this Contract may be canceled, terminated, or suspended in whole or in part by COUNTY and CONTRACTOR may be declared ineligible for further COUNTY contracts. Page 3 of7 061520a HCBOC Page 232 12. HEALTH AND SAFETY. CONTRACTOR shall be responsible for initiating, maintaining, and supervising all safety precautions and programs required by OSHA and all other regulatory agencies while providing Services under this Contract. 13. NON-DISCRIMINATION IN EMPLOYMENT. CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, sex, race, creed, national origin, or disability. CONTRACTOR shall take affirmative action to ensure that qualified applicants are employed and that employees are treated fairly and legally during employment with regard to their age, sex, race, creed, national origin , or disability. In the event CONTRACTOR is determined by the final order of an appropriate agency or court to be in violation of any non-discrimination provision of federal, state, or local law or this provision, this Contract may be canceled, terminated , or suspended in whole or in part by COUNTY, and CONTRACTOR may be declared ineligible for further COUNTY contracts. 14. AUDIT RIGHTS. For all Services being provided hereunder, COUNTY shall have the right to inspect, examine, and make copies of any and all books , accounts, invoices, records and other writings relating to the performance of the Services. Audits shall take place at times and locations in North Carolina mutually agreed upon by both parties. Notwithstanding the foregoing, CONTRACTOR must make the materials to be audited available within two (2) weeks of the request for them . 15. DISPUTE RESOLUTION The parties agree that it is in their mutual interest to resolve disputes informally. A claim by the CONTRACTOR shall be submitted in writing to the COUNTY, in accordance with the NOTICES requirements established in Paragraph 19 of this agreement, for decision . A claim by the COUNTY shall be submitted in writing to the CONTRACTOR, in accordance with the NOTICES requirements established in Paragraph 19 of this agreement, for decision. The Parties shall negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under this Contract. If a dispute cannot be resolved between the Parties within thirty (30) days after delivery of notice, either Party may elect to exercise any other remedies available under this Contract, or at law. This term shall not constitute an agreement by either party to mediate or arbitrate any dispute. 16. EXISTENCE. CONTRACTOR warrants that it is a Limited Liability Company or other legal entity duly organized, validly existing, and in good standing under the laws of the State of North Carolina and is duly qualified to do business in the State of North Carolina and has full power and authority to enter into and fulfill all the terms and conditions of this Contract. 17. CORPORATE AUTHORITY. By execution hereof, the person signing for CONTRACTOR below certifies that he/s he has read this Contract and that he/she is duly authorized to execute this contract on behalf of the CONTRACTOR. 18. SUCCESSORS AND ASSIGNS. CONTRACTOR shall not assign its interest in this Contract without the written consent of COUNTY. CONTRACTOR has no authority to enter into contracts on behalf of COUNTY. 19. NOTICES. All notices which may be required by this contract or any rule of law shall be effective when received by certified mail sent to the following addresses: COUNTY OF HARNETT ATTN: Paula Stewart POST OFFICE BOX 759 Lillington, NC 27546 Page 4 of 7 CONTRACTOR ATTN: Ryan Vincent 226 COW AND RD Merry Hill, NC 27957 061520a HCBOC Page 233 With Copy To: ATTN: County Staff Attorney Post Office Box 238 Lillington, NC 27546 20. HEADINGS. The subject headings of the sections are included for purposes of convenience only and shall not affect the construction or interpretation of any of its provisions. This Contract shall be deemed to have been drafted by both parties and no interpretation shall be made to the contrary. 21. GOVERNING LAW. This Contract shall be governed by and in accordance with the laws of the State of North Carolina. All action s relating in any way to this Contract shall be brought in the General Court of Justice in the County of Hamett and the State of North Carolina. 22. ENTIRE CONTRACT. This Contract, including Attachment I , shall constitute the entire understanding between COUNTY and CONTRACTOR and shall supersede all prior understandings and agreements relating to the subject matter hereof and may be amended only by written mutual agreement of the parties. 23. COUNTY IDENTIFICATION. COUNTY shall provide CONTRACTOR with COUNTY issued identification cards, vehicle magnets, and vests for use in field work. 24. CONFLICT OF INTEREST. CONTRACTOR warrants, by execution of this Contract, that CONTRACTOR, its managers, partners, officers, employees, and representatives presently have no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Services under this Contract. 25. E-VERIFY. CONTRACTOR understands that E-Verify is the federal program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with §64-25(5) of the North Carolina General Statutes. Provided that CONTRACTOR is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State, then CONTRACTOR understands and certifies that they shall verify the work authorization of the employee through E-Verify in accordance with §64-26(a) of the North Carolina General Statutes. CONTRACTOR further certifies that their subcontractors comply with E-Verify pursuant to federal law , and CONTRACTOR will ensure compliance with E-Verify by any subcontractors subsequently hired by CONTRACTOR. 26. EXCLUSIVE CONTRACT. This Contract is not intended to serve for the benefit of any third party. The rights and obligations herein belong exclusively to the entities which are parties hereto and no third party shall rely upon anything contained herein as a benefit to that third party. 27. SAVINGS CLAUSE. In the event any provision of this Contract is adjudged to be unenforceable or found invalid, such provision shall be stricken and the remaining provisions shall be valid and enforceable. IN TESTIMONY WHEREOF, the parties have expressed their agreement to these term s by causing this Service Contract to be executed by their duly authorized officer or agent. COUNTY OF HARNETT Page 5 of7 061520a HCBOC Page 234 Howard Penny, Chairman Hamett County Board of Commissioners ATTEST: Margaret Regina Wheeler, Clerk ST ATE OF NORTH CAROLINA COUNTY OF HARNETT I, , a Notary Public of the County and State aforesaid, certify that Howard Penny personally came before me this day who being by me duly sworn, deposes and says: that he is the Chairman of the Harnett County Board of Commissioners and Margaret Regina Wheeler is the Clerk of said Board, that the seal affixed to the foregoing instrument is the official seal of Harnett County, that said instrument was signed by him, attested by said Clerk and the County's seal affixed thereto , all by authority of the Board of Commissioners of said County, and the said Howard Penny acknowledged said instrument to the act and deed of Harnett County. Witness my hand and official stamp or seal, this the __ day of ________ , 20 Notary Public My Commission Expires: _________ _ [SEAL] CONTRACTOR By: ______________ _ Authorized Representative Print Name/Title: ____________ _ ATTEST: Page 6 of 7 061520a HCBOC Page 235 Name, Title STATE OF NORTH CAROLINA COUNTY OF -------- I, , a Notary Public of the County and State aforesaid, do hereby certify that , personally appeared before me this day and acknowledged that he/she is , and that by authority duly given and as an act of the Contractor, the foregoing instrument was signed in its name by its , sealed with its corporate seal, and attested by the foregoing as its Secretary. Witness my hand and official stamp or seal , this the __ day of ________ , 20 __ Notary Public My Commission Expires: _________ _ [SEAL] ATTACHMENT 1, Proposal to Harnett County This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. Page 7 of 7 061520a HCBOC Page 236 Board Meeting Agenda Item AGENDA ITEM y -r{\ MEETING DATE: ~ ..... e /5 ~oJ.o I TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: North Carolina Department of Public Safety Progam Agreements JCPC Annual funding 2020-2021 REQUESTED BY: Wendy Butcher REQUEST: Requesting permission to submit Program agreements for the NC Department of Public Safety, Juvenile Crime Prevention Council programs: Hamett County Restitiution Program 4:H Teen court and At Risk Youth Development Re-Entry Healthy Choices School Kids in Power(SKIP) Academic Career Readiness-Dunn PAL Extended Learning LIDS-Lifeguard Instruction and Development Services Take Two Academy JCPC administration FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Use rs \w butcher\AppData \Local\M icrosoft\ Windows\TN etCach e\Conte nt. Outlook\F3 TU LN I 7\agendafo nn2019 (00 3).docx Page I of 2 061520a HCBOC Page 237 Juvenile Crime Prevention Council County Plan Harnett County For FY 2020-2021 Table of Contents I. Executive Summary II. County Funding Plan III. Juvenile Crime Prevention Council Organization IV. County Risk and Needs Assessment Summary V. County Juvenile Crime Prevention Council Request for Proposals VI. Funding Decisions Summary Vil. Funded Programs Descriptions Attachments: County Continuum at a Glance 061520a HCBOC Page 238 Executive Summary The Hamett County Juvenile Crime Prevention Council (JCPC), in fulfillment of the duties and responsibilities as set forth in the General Statutes of the State of North Carolina, has reviewed and updated the County Plan. The JCPC has identified the issues and factors which have an influence and impact upon delinquent youth , at-risk youth , and their families in Hamett County. Further, the JCPC has identified the strategies and services most likely to reduce/prevent delinquent behavior. JCPC Action Plan Progress: We have consistent attendance at meetings and committed members . We have a lot of new members. We were successful with administering the raise the age funding and look forward to the 2020-2021 year. Priorities for Funding: Through a risk & needs assessment and a resource assessment, the JCPC has determined that the following services are needed to reduce/prevent delinquency in Hamett County. 1. Parent/Family Skill Building 2. Interpersonal Skill Building 3. Restitution/Community Service 4. Mentoring 5. Teen Court 6. Vocational Skills Development/Experiential Skill Building 7. Temporary Shelter Care 8. Mediation 9. Substance Abuse treatment 10 . Clinical Assessments Individual and Family 11. Individual and Family counseling 12. Structured Day programs 13. Sex offender treatment Monitoring and Evaluation: Each program funded in the past year by the JCPC has been monitored. The monitoring results and program outcomes evaluations were considered in making funding allocation decisions . The JCPC continues to conduct implementation monitoring of its action plan and its funded programs on a quarterly basis. (Please see Attached Monitoring Reports) Funding Recommendations: Having published a Request for Proposals for these needed services for a minimum of thirty (30) days, the JCPC has screened the submitted proposals and has determined which proposals best meet the advertised needed services. 061520a HCBOC Page 239 As required by statute, the JCPC recommends allocation of the N C Department of Juvenile Justice and Delinquency Prevention (NC DJJDP) Funds to the following Programs in the amounts specified below for the upcoming fiscal year: (See JCPC Funding Allocations page): 1 4-H Teen Court $45,000 2 Extended Learning $30,000 3 Harnett Co . Restitution $75,000 4 Healthy Choices $40,000 5 LIDS $25 ,000 6 PAL Academic Career Readiness $60,000 7 Take Two Acadamy $40,000 (Please see attached program description pages) The JCPC further recommends that the following amount be allocated from the NC DJJDP fund s for the administrative costs of the Council for the upcoming fiscal year: $5,045 Respectfully Submitted, 1£¥~~ Chair, Harnett County Juvenile Crime Prevention Council Date May 8, 2020 061520a HCBOC Page 240 Harnett County NC DPS -Community Programs -County Funding Plan Availab le Fund s: $ ___ $ __ 3_2-'0, __ 04_5 __ _ Loca l Match: $ $49,449 Rate: 10% ----- DPS JCPC funds mu st be comm itted with a Program Ag r eement submitted in NC Allies and electro nically signed by authorized officials . LOCAL FUND IN G OTHER OTHER # Program Pro\'ider DPS-JCPC Cou nt)• Cas h Local Cash Local In-State/ Funds Total Funding Match Match Kind Federal , Hamett County JCPC Admin istration $5,045 $5,045 , 4H Teen Court $45,000 $7 ,692 $52,692 , Extended Leaming $30 ,000 $6 ,700 $36 ,700 , Hamett Restitution $75 ,000 $7 ,500 $2,500 $85 ,000 , Healthy Choice $40,000 $10,800 $50,800 Lifeguard Instruction and Development Services • (LIDS) $25,000 $3 ,937 $28,937 , PAL Academic Career Read iness $60,000 $6 ,000 $66 ,000 • Take Two Academy $40,000 $4,320 $44 ,320 , " II I} tJ " " 16 11 ,, TOTALS: $320,045 $7 ,500 $12,437 $29,512 $369 ,494 The above plan was derived through a planning process by the Harnett C ounty Junnile C rime Prevention Council and represen ts the County's Plan for use of these funds in FY __ 2_0._2_1 __ Amount of Unallocated Funds Amount of funds reverted back to DPS Discre tionary Funds added check type 0 Initial pl an O update ---DPS Use Only-- Reviewed by _______________ _ Area Consultant Reviewed by _______________ _ Program Assistant Verified by _______________ _ D finol Date Date Chairperson, Board o f County Commissioners or County Finance Officer (Date) ')(,Non OPS-JCPC Program Rewnuao 15'Ye 18% 12% 2W, 14% 9% 10'Y, 13% Designated State Office Staff Date \.,,r\•:.·r.• ii., 061520a HCBOC Page 241 SUMMARY REPORT OF THE HARNETT COUNTY RJSK AND NEEDS ASSESSMENT COMMITTEE I. Risk Assessment Summary II. Needs Assessment Summary III. Resource Assessment Summary IV. Summary of Gaps and Barriers in the Community Continuum V. Proposed Priority Services for Funding Part I Risk The Risk and Needs Assessment Committee reviewed data gleaned from the Juvenile Risk Assessment instrument administered by Juvenile Court Counselors after juveniles are referred with a complaint alleging that a delinquent act has occurred and prior to adjudication of the juvenile. The Juvenile Risk Assessment is an instrument used to predict the likelihood of the juvenile being involved in future delinquent behavior. For some youth , some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s). For these items (represented by percentages which with a star next to them), there is a likelihood of under-reporting the incidence of a particular behavior and the actual incidence may be higher than suggested by these figures . In those cases, the figure should be interpreted as a measure of the minimum level of occurrence. Harnett County Risk Factor Observations: Data from FY 2018-2019 56.5% of adjudicated youth have peer relationship issues. 16.6% of adjudicated youth are regularly associating with other delinquents. Lower than state rate 16.2% are identified as having gang involvement. 81. 7% of adjudicated youth have moderate to severe behavioral problems at school. 22. 7% ** of adjudicated youth have some level of substance use/abuse . Lower than state rate. Of those using substances, 8.5% are needing assessment or treatment. Percentage has not changed from previous year. Lower than state rate. 17.9% of adjudicated youth have parents who have problems with providing adequate supervision. Higher than state rate . 22.8% of adjudicated youth have had two or more prior referrals to juvenile court. Reduced from previous year. Part II. Needs The Risk and Needs Assessment Committee also reviewed data gleaned from the Juvenile Needs Assessment instrument administered by Juvenile Court Counselors prior to court disposition of a 061520a HCBOC Page 242 juvenile. The Juvenile Needs Assessment is an instrument used to examine a youth's needs in the various domains of his life : The Individual Domain, The School Domain, The Peer Domain, and the Community Domain. This instrument was designed to detect service intervention needs as an aid in service planning. As with the Juvenile Risk Assessment, some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s). For these items (r epresented by percentages which with a star next to them), there is a likelihood of under-reporting the incidence of a particular behavior and the actual incidence may be higher than suggested by these figures. In those cases, the figure should be interpreted as a measure of the minimum level of occurrence. Harnett County Elevated Needs Observations: FY 2018-2019 Examples -DELETE BEFORE USING THIS FORM 16.6% of adjudicated youth are associating with other delinquent youth. Lower than state rate. 72.4% of adjudicated youth have some level of mental health needs. 34.4% need more mental health assessment. This is about the equal to the state rate. 81.2% of adjudicated youth have moderate to serious behavior problems at school. This represents an increase from the previous year. 81.2% of adjudicated youth come from homes where parents/guardians have marginal or inadequate supervision skills. 21.6% ** of adjudicated youth have some level of substance use/abuse. 42% ** of adjudicated youth come from homes where one or more family members has current or prior involvement in the justice system or is involved in a gang. 15.2% ** of adjudicated youth have been victims of abuse/neglect. Below the state rate . 16. 6% ** of adjudicat~d youth come from homes with domestic conflict. 8% of adjudicated youth have engaged in dangerous sexual behavior practices or sexually offending behavior. Above state rate . 10.4% ** of adjudicated youth come from homes where one or more family members are involved in alcohol /drug abuse. Part III. Summary of the Existing Community Resources Harnett is a rural county it sits between Wake and Cumberland. Our current resources meet our needs of mental health and substance abuse prevention and assessment. We funded in the past year 2018-2019 the following programs: Harnett County Restitution/Community Service Program, 4H Youth Development Teen Court, Healthy Choices Interpersonal Skill Building Program, Dunn Pal Academic Career Readiness and Harnett County Schools Take Two Academy. Other Community Resources we have available to county residents but do not fund are Daymark Mental Health Services, Peace of Mind Counseling, and Tricare Counseling. 061520a HCBOC Page 243 Part IV Summary of Gaps and Barriers in the Continuum of Services Our biggest barrier is transportation. We have a large county and resources seem to be geared to the eastern side of the county which is close to industry and 1-95. The last few years there has been growth in western side of the county with the expansion of the HWY 87 corridor. Transportation to programs is a necessity. Another barrier is parental follow through and commitment. Funding, lack of referrals will continue be something that needs to be addressed. This year we have been faced with Covid 19 which is all new to us. We are learning to navigate virtually. We are being forced into the digital aspect which we foresee to be a plus for youth who love technology. We hope we can meet the challenge. Part V. Proposed Priority Services for Funding The committee compared the services needed to address the elevated Juvenile Risk Factors and Juvenile Needs with services currently available in the community. Services which are currently available in the community and sufficient to meet the needs of court involved youth or those youth most at risk for court involvement are not considered as a priority for JCPC funding. The Committee proposes that the following services in ranked order be approved as the funding priorities for FY 2020-2021. 1. Parent/Family Skill Building 2. Interpersonal Skill Building 3. Restitution/Community Service 4. Mentoring 5. Teen Court 6. Vocational Skills Development/Experiential Skill Building 7. Temporary Shelter Care 8. Mediation 9. Substance Abuse treatment I 0. Clinical Assessments Individual and Family 11 . Individual and Family counseling 12. Structured Day programs 13. Sex offender treatment 061520a HCBOC Page 244 Harnett County Juvenile Crime Prevention Council Reauest for Proposals $320,045 Anticipated County Allocation for Expansion Fu nds 10% Requi red Local Match Rate February 6, 2020 Date Advertised The Juvenile Crime Prevention Council (JCPC) has studied the risk factors and needs of Juvenile Court involved you th in this county and hereby publishes th is Request for Proposals. The JCPC anticipates funds from the NC Department. of Public Safety, Division of Adult Corrections and Juvenile Justice, Juvenile Community Programs section in the amount stated above to fu nd the program types specified below. Such programs will serve delinquent and at-risk youth for the state fi scal year 2020-2021 beginning on , or after , July 1, 2020. The use of these funds in this county requires a local match in the amount s pecified above. The JCPC will consider proposals for the following needed programs: Interpersonal Skill Building Mediation/Conflict Resolution Temporary Shelter Care Mentoring Restitution/Community Service Teen Court/Restorative J u stice Parent and Family Skill Building Sub stance Abuse Treatment Clinical Vocational Skills/Development Tutoring/ Academic Enhancement Assessments Experientia l Skill Building Group Home Care Individual/Family Coun seling Juvenile Structured Day Programs Runawav Shelter Care Sex Offender Treatment Proposed program services should target the following risk factors for delinquency or repeat delinquency: *Mental Health Need s *School Behavior Problems *Relationships with Peers * Parenting Skills/Supervisi on *Running Away from Home *Substance Abuse Issues Programs should address the following concerns as reported in the Needs Assessments for adjudicated youth: Peer Domain : Peer Relationships Indi vidu al Doma in: Abuse and Neglect History Mental Health Needs Substance Abuse Family Domain: Conflict in the Home Famil y Supervision Skills Family Substance Abuse Schoo l Domain : School Behavior Problems Applicants are being sought that are able to address items below: 1. Program services compatible with research that are shown to be effecti ve with ju venile offenders. 2. Program services a re outcome-based. 3. The program has an evaluation component. 4 . Program services detect gang participation and divert indi vidual, if applicable. Local public agencies, 501(c)(3) non-profit corp orations and local housing authorities are invited to submit applications to provide services addressing the above elements. Wendy Butchyer at (910) 8 14-6692 JCPC Chairperson or Design ee Telephone# In order to apply for FY 2019-2020 JCPC funding, you must complete and submit your application on line by accessing NCALLIES. Please read and follow all instructions at the following link (directions accessible prior to logging in): https ://cp.ncdjjdp.org/CP/ After submitting the application electronically, print and submit hard copies as indicated below. Private non-profits are also required to submit No Over Due Tax forms, Conflict of Interest Statements, and, if requested, proof of 501(c)(3) status. NOTE: For furth er information , or technical assistance about applying for JCPC fund s in this county, cont act Lance Britt, Ce ntral Area Co nsultant , at 919 -323-6845. Deadline for Application is : March 7, 2020 Wendy H . Butcher Mail or deliver ap plications to: 311 Cornelius Harnett B lvd. Lillington, NC Number of original copies to submit: ----- by 5 P .M . ------- Telephone: 910 814-6692 061520a HCBOC Page 246 Juvenile Crime Prevention Council Organization Chairperson Vice-C hairperson Secretarv Treasurer Assessment Committee Chairoerson Funding Committee Chairperson Number of members: Name Wendy Butcher Alice Price Shavonda Chance Jamie Strickland Shavonda Chance Avis Watkins-Smith 22 Organization Hamett DSS Hamett County Schools Central Carolina Community College Harnett County finance cccc Hamett County Health Dept. Lis t meeting dates during the current fiscal year and identify th e numb er of JCPC members in attendance for each. Meeting Date Number of Members in Quorum Present? Yes/No Attendance 09/16/2019 12 yes 10/21 /2019 13 yes 11/18/2019 12 yes 12/16/2019 16 YES 01/27 /2020 14 YES 02/17 /2020 12 YES 03 /30/2020 13 YES 4 /20 /20 canceled due to Covid-19 Title Social Work Supervisor school Social Worker Instructor Finance and Accounting Specialist Instructor Supervisor 061520a HCBOC Page 248 Juvenile Crime Prevention Council Funding Decisions Summary Program Funded Reason for Fundim! (Check all that apply) Dunn PAL-Academic 0 Meets funding priority 0 Compatible with research 0 Cost efficient 0 Addresses reductions of complaints. violations of supervision & convictions D Has evaluation· Career Readiness School component D Addresses parental accountability D Addresses use of alcohol/controlled substances D Addresses restitution to victims D Addresses gang paiticipation Kids In Power SKIP D Other 0 Other D Would increase funding to this service if funds were available 4H Teen Court 0 Meets funding priority O Compatible with research 0 Cost efficient 0 Addresses reductions of complaints. violations of supervision & convictions D Has evaluation component D Addresses parental accountability D Addresses use of alcohol/controlled substances 0 Addresses restitution to victims D Addresses gang participation 0 Other D Other 0 Would increase funding to this service if funds were available Hamett County 0 Meets funding priority O Compatible with research 0 Cost efficient 0 Addresses reductions of complaints. violations of supervision & convictions O Has evaluation Restitution component D Addresses parental accountability D Addresses use of alcohol/controlled substances 0 Addresses restitution to victims 0 Addresses gang participation 0 Other Oother 0 Would increase funding to this service if funds were available Healthy Choices 0 Meets funding priority 0 Compatible with research 0 Cost efficient 0 Addresses reductions of complaints, violations of supervision & convictions 0 Has evaluation component 0 Addresses parental accountability 0 Addresses use of alcohol/controlled substances O Addresses restitution to victims 0 Addresses gang participation 0 Other 0 Other Extended Leaming 0 Would increase funding 10 this service if funds were available 0 Meets funding priority O Compatible with research 0 Cost efficient D Addresses reductions of complaints. violations of supervision & convictions D Has evaluation component D Addresses parental accountability D Addresses use of alcohol/controlled substances D Addresses restitution to victims D Addresses gang participation 0 Other D Other 0 Would increase funding to this service if funds were available LIDS Lifeguard 0 Meets funding priority D Compatible with research 0 Cost efficient 0 Addresses reductions of complaints. violations of supervision & convictions D Has evaluation Interaction and component D Addresses parental accountability O Addresses use of alcohol/controlled substances D Addresses restitution to victims O Addresses gang participation Developmental Services Oother D Other 0 Would increase funding to this service if funds were available Take Two Academy 0 Meets funding priority D Compatible with research D Cost efficient 0 Addresses reductions of complaints. violations of supL-rvision & convictions O Has evaluation component D Addresses parental accountability O Addresses use of alcohol/controlled substances 0 Addresses restitution lo victims O Addresses gang participation 0 Other Oother 0 Would increase funding to this service if funds were available 0 Meets funding priority O Compatible with research O Cost efficient D Addresses reductions of complaints. violations of supervision & convictions O Has evaluation component D Addresses parental accountability O Addresses use of alcohol/controlled substances O Addresses restitution to victims D Addresses gang participation D Other Oo1her D Would increase funding 10 this service if funds were available D Meets funding priority O Compatible with research D Cost efficient D Addresses reductions of complaints. violations of supervision & convictions D Has evaluation component D Addresses parental accountability D Addresses use of alcohol/controlled substances D Addresses restitution 10 victims D Addresses gang participation Oother 0 Other 0 Would increase funding to this service if funds were available D Meets funding priority O Compatible with research D Cost efficient O Addresses reductions of complaints. violations of supervision & convictions D Has evaluation component D Addresses parental accountability D Addresses use of alcohol/controlled substances D Addresses restitution to victims D Addresses gang participation D Other D Other D Would increase funding to this service if funds were available D Meets funding priority O Compatible with research O Cost efficient O Addresses reductions of complaints. violations of supervision & convictions O Has evaluation component D Addresses parental accountability D Addresses use of alcohol/controlled substances D Addresses restitution to victims D Addresses gang participation 0 Other O Other 0 Would increase funding to this service if funds were available 061520a HCBOC Page 250 Juvenile Crime Prevention Council Funding Decisions Summary 0 Meets funding priority O Compatible with research O Cost efficient O Addresses reductions of complaints. violations of supervision & convictions O Has evaluation component O Addresses parental accountability O Addresses use of alcohol/controlled substances O Addresses restitution to victims O Addresses gang participation 0 Other Oot1ier 0 Would increase funding to this service if funds were available 0 Meets funding priority O Compatible with research O Cost efficient O Addresses reductions of complaints. violations of supervision & convictions O Has evaluation component O Addresses parental accountability O Addresses use of alcohol/controlled substances O Addresses restitution to victims O Addresses gang participation 0 Other 0 Other 0 Would increase funding to this service if funds were available 0 Meets funding priority O Compatible with research O Cost efficient O Addresses reductions of complaints. violations of supervision & convictions O Has evaluation component O Addresses parental accountability O Addresses use of alcohol/controlled substances O Addresses restitution to victims O Addresses gang participation 0 Other Oother 0 Would increase funding to this service if funds were available 0 Meets funding priority O Compatible with research O Cost efficient O Addresses reductions of complaints. violations of supervision & convictions O Has evaluation component O Addresses parental accountability O Addresses use of alcohol/controlled substances O Addresses restitution to victims O Addresses gang participation 0 Other 0 Other 0 Would increase funding lo this service if funds were available Program Not Funded Reason for Not Fundin2 (Check all that apply) Simply Girls [gJ Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Nol compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other Kingdom Village Youth [gJ Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other [gJ Other application turned in late 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other O Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other O Other 061520a HCBOC Page 251 Juvenile Crime Prevention Council Funding Decisions Summary D Meets funding priority D Compatible with research D Cost efficient D Addresses reductions of complaints. violations of supervision & convictions D Has evaluation component D Addresses parental accountability D Addresses use of alcohol/controlled substances D Addresses restitution to victims D Addresses gang participation Oother 0 Other D Would increase funding to this service if funds were available D Meets funding priority D Compatible with research D Cost efficient D Addresses reductions of complaints. violations of supervision & convictions O Has evaluation component D Addresses parental accountability D Addresses use of alcohol/controlled substances D Addresses restitution to victims D Addresses gang participation D Other D Other 0 Would increase funding to this service if funds were available 0 Meets funding priority D Compatible with research D Cost efficient O Addresses reductions of complaints. violations of supervision & convictions O Has evaluation component O Addresses parental accountability O Addresses use of alcohol/controlled substances O Addresses restitution to victims O Addresses gang participation Oother 0 Other 0 Would increase funding to this service if funds were available 0 Meets funding priority O Compatible with research O Cost efficient O Addresses reductions of complaints. violations of supervision & convictions O Has evaluation component O Addresses parental accountability O Addresses use of alcohol/controlled substances O Addresses restitution to victims O Addresses gang participation D Other 0 Other 0 Would increase funding to this service if funds were available Pro2ram Not Funded Reason for Not Funding (Check all that apply) Simply Girls ~ Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research D Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other Kingdom Village Youth ~ Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other ~ Other application turned in late 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed D Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other D Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research D Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other 0 Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type D Greater cost than program of same type and quality D Other D 0ther 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority D Not compatible with research D Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other O Other 0 Lack of funding, addresses priority need and would fund if resources allowed O Does not meet funding priority O Not compatible with research O Lesser quality than another program funded of it's type O Greater cost than program of same type and quality O Other O Other 061520a HCBOC Page 252 NC Department of Public Safety Juvenile Crime Prevention Council Certification Fiscal Year: 2020 -2021 I County: HARNETT I Date: 04/23/2020 CERTIFICATION STAN DAROS STANDARD #1 -Membership A. Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners? B . Is the membership list attached? C. Are members appointed for two year terms and are those terms staggered? D. Is membership reflective of social-economic and racial diversity of the community? E. Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S . §1438-846? If not, which positions are vacant and why? we need teenage population STANDARD #2 -Organization A. Does the JCPC have written Bylaws? B . Bylaws are D attached or 1Z! on file (Select one.) C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. D . Does the JCPC have written policies and procedures for funding and review? E. These policies and procedures D attached or D on file . (Select one.) F. Does the JCPC have officers and are they elected annually? JCPC has: IZ! Chair; IZ! Vice-Chair; ~ Secretary; ~ Treasurer. STANDARD #3 • Meetings A. JCPC meetings are considered open and public notice of meetings is provided. B. Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings? C. Does the JCPC meet bi-monthly at a minimum? D. Are minutes taken at all official meetings? E . Are minutes distributed prior to or during subsequent meetings? STANDARD #4 • Planning A. Does the JCPC conduct an annual planning process which includes a needs assessment, monitoring of programs and funding allocati?n.,ptoc_e.ss_? : .. · · . · ,, B. Is this Annual Plan presented to the Board of County Comm1ssioner-s and ·to·DPS.? C . Is the Funding Plan approved by the full council and submittelto Commissioners for their approval? • (, .... ,-: Form JC PC/OP 002 (a) Ju venil e Cri m e Prevent ion Council Certifi cation Fonn structu re last revised July 2014 NC Department o f Publi c Safety YES YES YES YES YES YES yes YES yes yes YES YES YES YES YES YES YES Page 1 of 4 061520a HCBOC Page 254 Juvenile Crime Prevention Council Certification (cont'd) STANDARD #5 • Public Awareness A. Does the JCPC communicate the availability of funds to all public and private non- profit agencies which serve children or their families and to other interested community members? (D RFP, distribution list, and article attached) B. Does the JCPC complete an annual needs assessment and make that information available to agencies which serve children or their families, and to interested community members? STANDARD #6 -No Overdue Tax Debt A. As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as defined by N .C .G.S. §105-243.1, at the Federal, State, or local level? Briefly outline the plan for correcting any areas of standards non-compliance. CONTACT HARNETT COUNTY SCHOOLS FOR REPRESENTATION FOR TEENS YES YES YES Having complied with the Standards as documented herein, the Juvenile Crime Prevention Council may use up to $15,500 of its annual Juvenile Crime Prevention fund allocation to cover administrative and related costs of the council. Form JCPC/ OP 002 (b) JCPC Certification Budget Pages detailing the expenditure budget must be attached to this certification. The JCPC Certification must be received by June 30, 2020. JCPC Administrative Funds SOURCES OF REVENUE DPS JCPC Only list requested funds for JCPC Administrative Budget. DPS Designated Official Local Other Total THIS INSTRUMENT tN BEEN PREAUOITED IN THE MANNER REauiAED -~~ Fonn JC PC/OP 002 (a) Ju venile Crime Prevention Coun cil C ertifi cati on Fonn structure last rev ised July 2014 NC Depa rtment of Publi c Safet y $5 ,045 $5045 Date Date Page 2 o f 4 061520a HCBOC Page 255 Juvenile Crime Prevention Council Certification (cont'd) HARNETT County FY 2020-2021 Instructions: N .C.G.S. § 143B-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and hi s /her title . Indicate appointed members who are designees for named pos itions. Indi c ate race and gender for all appointments. Specified Members Name 1) School Superintendent or designee Angie Wood 2) Chief o f Police Frankie Powers 3) Local Sheriff or designee Aaron Meredith 4) Dis trict Attorney or des ignee Leslie Morris 5) Chief Court Counselor or designee Millicent Williams 6) Director, AMH/DD/SA, or designee Mary Spell 7) Director DSS or designee Wendy Butcher 8) County Manager or designee Letitia Mayard 9) Substance Abuse Professional Terrell Everett IO) Member of Faith Community Rev . Kimberly Whitted 11) County Commissio ner Barbara McKoy 12) Two Persons under age I 8 (State Youth Council Represen tati ve, if available) 13) Juvenile Defens e Attorney Chris Hicks 14) Chief Distri ct Judge or de signee Resson Faircloth 15) Member of Business Community Jim Burgin 16) Local H ealth Director or des ignee A vis Watkins Smith 17) Rep. United Way/other non-profit 18) Representative/Parks and Rec. Carl Davis 19) County Commissioner appointee Frank Barlow 20) County Commissioner appointee Cindy Delgado 2 1) County Commissio ner appointee Shavonda Chance 22) County Commissioner appointee Alice Price 23) County Commissioner appointee Adrian Standish 24) County Commissioner appointee Miranda Pearson 25) County Commissioner appointee Lynn Herring Form JCPC/OP 002 (a) Ju venil e Crime Prevention Cou ncil Cert ifi cati on Form structure last revised Jul y 20 14 NC Department of Public Safety Title Designee Race Gender School SW [8J w F Lillington PD D w M HCSD [8J w M ADA [8J w F Chief D B F Care coordinator [8J B F SW Supervisor [8J B F Hamett finance [8J B F ADS B M Campbell B F University Commissioner B F ATTY w M Judge [8J w M business w M Supervisor: H [8J B F Health Dept. director w M US Army retired w M Hamett Co w F Schools Central Carolina B F Community College HC Schools B F Family w F Advocate therapist B F " Principal w . F Page3of4 061520a HCBOC Page 256 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Ju venil e Crime Prevention Co un c il Certification Form structure last revised July 2014 NC Department of Public Safety Page 4 of 4 061520a HCBOC Page 257 SECTION VI : BUDGET NARRATIVE JCPC Administration Item# Justification 220 Food for JCPC meetings(Monthy meetings , other JCPC events 260 Office Supplies (i.e. binders , folders , paper, training materials, etc.) 310 Travel Expense of JCPC members to training @ Federal mileage rate 390 Training Expenses for JCPC board members (lodging , registration .food); TOTAL Job Title TOTAL Fonn JCPC/PA 00 1 JCPC Program Agreement Fonn structu re last revised 12/3 1/20 12 Department of Pub lic Safety Fiscal Year FY 20-21 Expense In Kind Expense $3 ,045 $500 $500 $1 ,000 $5,045 Annual Expense Annual In Kind Wages Wages 061520a HCBOC Page 258 SECTION VII Program: JCPC Administration Fiscal Year: FY 20-21 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• ·contracts MUST be attached II. Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 A dvertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Maint. Contracts 450 Insurance & Bonding 490 Other Fixed C harges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Eq uipment 580 Buildings, Structure & lmprov. !Total Fonn JCPC/PA 001 JCPC Program Agreement Fonn s tru cture last revised 12/31/2012 Department of Public Safety Cash $3,545 $3,045 $500 $1,500 $500 $1 ,000 $5,045 Number of Months: 12 In Kind Total $0 $0 $0 $0 $3,545 $0 $3,045 $0 $0 $0 $500 $0 $0 $1,500 $500 $0 $0 $0 $0 $0 $0 $1,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,0451 061520a HCBOC Page 259 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 20-21 Harnett County Funding ID : 543-XXXX Sponsoring Agency : $5,045 0% $5,045 Harnett County Program: DPS/JCPC Funds Local Match Rate County Cash Local Cash Local Cash Local In-Kind Other Other Other Other TOTAL Authorizing Official, Department of Public Safety JCPC Administration • This is the amount approved in your application Is the Local Match Rate 10%, 20% or 30%? $0 Required Local Match (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $0 Match Provided Date Th e follo wing signature certifies th at this p rogram agreem ent has been focally approved by th e Board of Coun ty Commissio n e rs. ~likl~ Chair, County Board of Commissioners or County Finance Director The following sig na ture certifies that this program agreem ent has been fo ca ffy approved by the J u venile Crim e Prevention Co unc il. Ch~~i~~ Program Manager Form JC PC /P A 001 JC PC Progra m Agreem ent Form structure last r evi sed 12/3 1/201 2 D epartment of Public Sa fety Date Date Date 061520a HCBOC Page 260 JCPC Program -Program Agreement SECTION IA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 20-21 DPS/JCPC FUNDING# (cont only)l543-XXXX COUNTY: Harnett AREA: Central Area Multi-County : No Multi-Components No NAME OF PROGRAM:! Harnett County Juvenile Restitution/Community Service Program SPONSORING AGENCY : Harnett County Government SPONSORING AGENCY 200 Alexander Drive PHYSICAL ADDRESS: Lillington NC 27546 SPONSORING AGENCY POB 940 MAILING ADDRESS: Lillington NC 27546 TYPE : Public I I FEDERAL ID #156-6000306 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 28311 Harnett County Juvenile Restitution/Community Restitution/Community Service $85,000 Service Program Program Manager Name & Address (same person on signature page) Name; Bany Blevins Mailing POB 940 Address: Phone: (910) 893-7536 I Fax:1(910) 814-8263 Contact Person (if different from program manager) Name: Henry Evans Mailing POB 940 Address; Phone: (910) 814-6155 I Fax:1 (910) 814-8263 Program Fiscal Officer (cannot be oroaram manaaer'J Name: Henry Evans Mailing POB 940 Address: Phone: (910) 814-6155 Fann JC PC/PA 001 JC PC Program Agreement Fann st ructure last rev i sed 12/3 1/2012 Department of Public Safet y I Fax:1(910) 814-8263 Total cost of components; $85,000 Title: Program Manager City: Lillington Zip:,27546 I E-mail: I bblevins@harnett.org Title; Program Coordinator City ; Lillington Zip; 27546 I E-mail: I hlevans@harnett.org Title: Program Coordinator City; Lillington Zip: 27546 I E-mail : I hlevans@harnett.org 061520a HCBOC Page 261 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 283 11 NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program BRIEF DESCRIPTION: Community-based program to hold at-risk and court involved juveniles accountable for their delinquent or undiscipline behavior. Juveniles are required to perform symbolic community service or work to make monetary restitution to their victims. Form JCPC/P A 001 JCPC Program Agreement Form structure 1 as t revised 12/3 1/2012 Department of Publi c Safety 061520a HCBOC Page 262 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics lPROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: Harnett County Juvenile Restitution/Community Service Program Component ID # 28311 What is this component's maximum client capacity at any given time? 90 Frequency of client contact per month: 4 Anticipated Average Length of 90 Days Stay: Total Component Cost: $85 ,oool -;-by Estimated # to be served during funding period: 90 Estimated Average Cost Per Youth: $944 Applies to 56 continuation programs only. 0 0 Form JCPC/PA 001 JCPC Program Agree m ent Forni structu re last revised O I /09/2012 Depa rtment of Public Safety Actual number of youth admitted FY 18-19: 68 Number of admissions Juvenile Justice Referred 82.35% of total admissions Number of admissions Law Enforcement Referred 0% of total admissions Number of admissions District Court Referred 0% of total admissions 061520a HCBOC Page 263 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. According to the North Carolina Department of Public Safety Division of Juvenile Justice Raising the Age Report presented in the Spring of 2018 , the overall juvenile crime rate in North Carolina has decreased from 41.87% in 1998 to 19.16% in 2016. Detention center admissions have decreased by 67% since 2006. Youth Development Centers (YDC) admissions have decreased by 58% during the same time period. With the juvenile delinquency rate continuing a steady decline, there is more emphasis focused on community based programming working with prevention and intervention. Of the 288 juvenile complaints that were received in Harnett County by class in FY 18/19, 190 were class 1-3 misdemeanors ; 67 were class F thru I Felonies and A1 misdemeanors ; 16 were Status Offenders; and there were 15 class A-E Felonies . The intention and purpose of the Harnett County Juvenile Restitution/Community Service Program is to accept juveniles into the program that have been ordered to pay monetary restitution to a victim or perform symbolic community service. This program serves as a community-based sanction level 1 and 2 alternative to detention or youth development centers for court involved youth. This program also serves as an alternative to Juvenile Court through intake diversions as well as Teen Court diversions. 2 . Target Population: Describe the target population, including age , and the steps taken to insure that the target population is served. Harnett County Juvenile Restitution/Community Service Program will serve youth between the ages of 6-18 referred by Juvenile Court Counselors Office.Juvenile Court ,Teen Court and Law Enforcement. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. To provide a community-based alternative to detention or youth development centers to hold youth accountable for their actions and restore them back into the community. These youth are at-risk or already involved with in the juvenile justice system . It is the goal of this program that the youth achieve maximum growth as well as learn accountability for their actions in the least restrictive setting. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion . 75% Clients will demonstrate accountability by actively participating in restitution/community service activities . 85% Clients will successfully or satisfactorily complete services as intended by the program design/service plan . 75% Clients will have no new complaints with an offense date after the admission date. 75% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. Fo nn JCPC/PA 001 JC PC Program Ag reeme nt Fonn structure last rev ised 12/3 1/20 12 Departme nt o f Publi c Safety 061520a HCBOC Page 264 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program 75% Clients will complete restitution or community service within the timeframe permitted by JCPC policy. 75% Clients will have no new adjudications for a complaint with an offense date after the admission date. 5. Elevated Risks and Needs : Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Based on highlights of the FY 2018-2019 Risk Assessment data for Harnett County, the elevated Risk Assessment are as follows : 84% of youth are age 12 or older when the 1st delinquent offense is alleged in a complaint; 53% of youth have serious school behavior problems; and 56% of youth that entered Department of Public Safety, Juvenile Services Division lack pro-social peers and/or regularly and/or sometimes associate with negative/delinquent peers . Based on highlights of the FY 2018-2019 Needs Assessment data for Harnett County , the elevated Needs Assessments are as follows : 56% of youth sometimes and/or regularly associates with delinquent peers and/or rejected by positive peers ; 52% of youth have serious behavior problems in school which is a result of poor school attendance and chronic suspensions from school; 72% of youth reported having mental health needs are currently being addressed and/or need further mental health assessing; youth reported domestic discord in their home and youth Family Supervision Skills are marginal. Juveniles enrolled in this program for school related offenses will learn that their refusal to follow school guidelines indeed has consequences. Juveniles who successfully complete this program will gain personal as well as social recognition. This will lead to higher self esteem, which will decrease the need of juvenile to associate with persons or groups that are predisposed for criminal activity. Fonn JC PC/PA 001 JC PC Program Ag reem ent Fo rm structure last revised 12/3 1/2012 Departm ent of Public Safet y 061520a HCBOC Page 265 SECTION IV COMPONENT NARRATIVE {attach for each component) NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program 1. Location : List physical address(es) and describe where program services are delivered. Physical address is 200 Alexander Drive, Lillington , NC 27546. Program activities take place at various private and public worksites within Harnett County . 2. Operation : Describe the daily/weekly schedule of program operation. Program office hours are 8am to 5pm. Program staff working with juveniles work flexible hours including Saturdays 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 1 FIT Program Coordinator Qualifications : Must possess at least a Bachelors degree or higher with previous experience working with at-risk juveniles. Responsibilities: Oversight for the daily scheduling of staff and juveniles; fiscal management of resources; recruitment of worksites ; completion of daily , monthly, quarterly and annual reports to state DPS-Juvenile Justice Division office; training of worksite supervisors; attends all juvenile court dates ; processes all diversion contracts as it relates to community service/restitution through the intake counselors office or teen court; preparing program agreements; daily transportation and supervision of juveniles at community worksites ; safety training to juveniles as it relates to proper use and safety of program equipment; monitoring purchases and expenditures. 1 PIT Program Assistant Qualifications : Must possess at least an Associates degree or extensive experience working with at risk juveniles. Responsibilities : Provides daily transportation and supervision of juveniles at community worksites ; safety training to juveniles as it relates to proper use and safety of program equipment;completion of daily program progress reports . 4. Service Type SPEP: Describe implementation to include: Primary Service: Restitution / Community Service; Secondary Service : None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff respon sible for making decisions about admissions and reasons why a referral may not be accepted. Referral Process : A referral packet must be submitted to the program coordinator by the Juvenile Services .Teen Court or Law Enforcement. Referral packets submitted by Juvenile Services and Teen Court must include a referral form , family data sheet, risk and needs documentation and information disclosure form. Law Enforcement will provide a referral form , family data sheet and information disclosure form . Program Coordinator will complete risk and needs document after meeting with juvenile and parent/guardian. Screening Process : All referrals are reviewed by program coordinator to confirm that the youth is mentally and physically appropriate for community service work groups/sites. Juvenile·s work assignments will be age and ability appropriate. Referring agency (Juvenile Services/intake/Teen Court/Law Enforcement) have also taken into account the juvenile· s age and abilities prior to making the referral. Admission Process: Once the program coordinator receives a completed referral packet from the referring agency , program coordinator will contact juvenile and parent/guardian within 7 business days to set up program intake. Intake consist of completing several program waivers/forms such as the following : Individual Service Plan ; Release of Fo rm JC PC/P A 00 I JCPC Program Agreement Fo rm stru cture las t r evised 12/3 J/201 2 Departm ent o f Public Safety 061520a HCBOC Page 266 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program Confidential Information Waiver; Equipment Waiver; Production Release Waiver; Community Service/Restitution Contract ; Social History and Medical Treatment Waiver. Once all forms have been signed , the program coordinator will enter the juvenile into the NC ALLIES database within 10 days. Juvenile will also be entered into program database within same time period. Why a referral may not be accepted : Juvenile has reached their 18th birthday or juvenile is mentally or physically unable to participate in program activities. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Program Coordinator is responsible for decisions concerning a juveniles successful , satifactory , unsuccessful or non- compliant termination from this program. Termination Process: Upon termination , Program Coordinator completes a written termination form within 10 business days for all juveniles terminated from the program and submits a copy to the parents/legal guardians. Information will be entered into NCALLIES Client Tracking data base within 7 days of the terminations decision. Successful Termination : Indicates a high level of juvenile participation in program activities and achievement of behavior improvement goals . Satisfactory Termination: Indicates an acceptable level of juvenile participation and behavior improvement even though the juvenile did not complete all program activities and did not meet all behavior goals. Unsuccessful Completion : Failure to meet specific goals and requirements or make sufficient progress in the program . Non-Compliant Termination: Unexcused absences or refusing to participate in treatment activities. How is the referring agency involved with the termination process? Program staff confers with supervising court counselor upon juvenile· s termination from program. Supervising court counselor is required to sign termination documentation before paperwork is included in legal file with the Harnett County Clerk of Court. When terminations are for juveniles placed on diversion contracts , the referring agency receives a copy of the juvenile's successful termination. If a juvenile fails to satisfy the requirements of the diversion contract , the intake counselor or referring agency is notified by letter and/or email. 7. Referring Agency Interaction : Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. Juvenile Services.Teen Court Coordinator and Law Enforcement Officers will be given monthly written reports on all juveniles served. Program staff contact Juvenile Services.Teen Court Coordinator and referring Law Enforcement Officer as needed to address negative behavior of juveniles. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? Fonn JC PC/P A 00 I JC PC P rogram Agreement Fonn structure last revis ed 12/3 l /2012 Department of Public Safety 061520a HCBOC Page 267 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Harnett County Juvenile Restitution /Community Service Program The intention of this program is to show program participants that their inappropriate and illegal acts have victims and that the victims do suffer monetary and/or emotional loss by their actions . By requiring the juvenile to perform symbolic community service or work to pay actual monetary restitution to the victim(s}, the juveniles see that their actions do indeed have consequences . Participation by the juvenile in this program is intended to deter future criminal activity. ParenVguardian is given daily and monthly updates on how their child is progressing in the program . Parent/ guardian is advised of any inappropriate behavior. Parent/guardian is asked to help program staff address those inappropriate behaviors. While the purpose of this program is to primarily address negative behavior of the juvenile referred , program staff, with the help of the referring agency , may refer parent/guardian to programs that may strengthen areas that they feel they are difficient in . Areas such as job skills , parenting skill, anger management, etc ... 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. This program is based on philosophy of restorative justice. The model of justice that focuses on crime as an act against another individual or community. Juveniles that participate in program are held accountable for their delinquent or undisciplined acts through symbolic community service or work to re compensate the victims of their criminal acts. Completion of required community service and/or restitution satisfies their debt to the victim of their crime or the community as a whole. Per CTF Tracking Data for the FY 2018/2019 , 96.77% of juveniles served by this program had been successfully or satisfactorily terminated . Fonn JC PC/PA 001 JC PC Program Agreement Fonn struc ture last revis ed 12/3 1/2012 Department of Publ ic Safety 061520a HCBOC Page 268 SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County , (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency). DPS , the County, the JCPC and the Sponsoring Agency do mutually agree as follows : Term of Agreement This Agreement shall become effective Jul 1, 2020 and shall terminate Jun 30, 2021. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $75000 for the term of this agreement , unless amended by an approved JCPC Program Agreement Revision . Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation , allocation , and availability of funds for this purpose to the DPS . Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments , for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2 . Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6 . Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7 . Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall: 1 . Comply with all laws, ordinances , codes , rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal , State , and local agencies having jurisdiction and/or authority; Form structure las t revised 12/20/201 3 D epartm ent o f Public Safet y 061520a HCBOC Page 269 2. Comply with all Federal and State laws relating to equal employment opportunity ; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information , data , instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4 . Acknowledge that in re ceiving, storing , processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required , pursuant to 14B NCAC 11B.0105, for the approved JCPC funds; 7 . Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding ; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports , records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication ; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds, maintain reports , records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency ; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the JCPC Program Agreement, as allowed by NCGS §105-164 .14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting , Final Accounting and annual detailed expenditures through NCALLIES . These reports must be in accordance with the subm ission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel , reports, records and other information available to DPS , the County, the JCPC, and/or the State Auditor for oversig ht, monitoring and evalu ation purposes ; 15. Submit any other information requested by the JCPC , County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement ; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements rega rding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 148 NCAC 11 B, and in compliance with JCPC Policy 2: Operations: Program Operational Requirements Sponsoring Agency Contractor(s)/Subcontractors ~ Yes, subcontractors are included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Agreement (listed in Line Item 190 of the budget). Fonn s tructure last rev ised 12/20/2013 Depa rtm e nt of Publi c Safety 061520a HCBOC Page 270 20. Receive prior approval from DPS in the form of a contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information . 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds , and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures ; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has , or shall secure at its own expense , all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall : 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2 . Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code ; N.C.G.S. §143B-801(a);143B-602;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner ; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5. Submit any other information requested by the County or DPS ; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring Reference : 148 NCAC 118.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed , and either a public agency or a 501 (c) 3 private non- profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 11B.0108 4 . Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Fonn structure last rev ised I 2/20/201 3 De pa rtment o f Public Sa fe ty 061520a HCBOC Page 271 Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS ; and 6 . Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS . Reference: 148 NCAC 118; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions , as well as the rights and duties of the parties to this Program Agreement , are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit , solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose , that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it , and their situs and forum , shall be Wake County , North Carolina , where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction , interpretation , and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted . However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency . Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person . It is the express intention of DPS and County Government that any such person or entity , other than DPS or the County Fonn stru cture last revised 12/20/201 3 Department of P ublic Safety 061520a HCBOC Page 272 Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS . The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference : 148 NCAC 118 .0110; JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C .G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations . This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities: An audit , when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities , both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum , the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opin ion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G .S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Fonn structure last revised 12/20/20 13 Department of Publi c Safety 061520a HCBOC Page 273 Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed , purged or disposed of without the express written consent of DPS . State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicable , or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation , claim, negotiation, audit, disallowance action , or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will com ply with this section. Form must be atta ched to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State , local , and Federal taxes . Consistent with N. C.G .S . § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts , as defined by N.C.G.S. 105-243.1, at the Federal , State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission . Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. Consistent with the N.C.G .S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency 's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body , from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds . The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission . Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS , the County Government, JCPC and Sponsoring Agency . Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Form s tructure last rev ised 12/20/201 3 Depa rtme nt of Publi c Safety 061520a HCBOC Page 274 Termination for Cause: If, through any cause , the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by g iving written notice to the Sponsoring Agency and specifying the effective date there of . In that event, all finished o r unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall , at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for an y satisfactory work completed on such materials , minus any payment or compensation previously made. Notwithstanding the foregoing provision , the Sponsoring Agency shall not be relieved of liability to DPS fo r damages sustained by DPS by virtue of the Sponsoring Agency 's breach of this agreement , and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined . The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause b y giving at least thirty (30) days advance written notice to the other. If this P rogram Agreement is terminated by DPS as provided herein , the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing , signed by an authorized representative of DPS , County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action , nuclear explosion, riot , strikes , civil insurrection , earthquake, hurricane , tornado , or other catastrophic natural event or act of God. Survival of Promises: All promises , requirements , terms , conditions , provisions , representations , guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein , or unless superseded by applicable Federal or State statutes of limitation . Fo nn struc ture last revised 12/20/2013 Department of Public Safety END OF SECTION V -Terms of Agreement 061520a HCBOC Page 275 SECTION VI: BUDGET NARRATIVE Harnett County Juvenile Restitution/Community Service Program Item# Justification 120 Salaries for Full-time Coordinator /1 Part-time Program Assistants@ $9.621 an hour x 20 hours a week x 48 weeks/ 180 401 K -$946 , FICA -$4285, State Retirement -$5,403 , Medical Insurance -$9 ,654, Dental Insurance -$359 , Life Insurance - $79 , Unemployment -$273 , Worker's Compensation -$1441, Employee Clinic -$180 , Other Post Employment Expenses - $120 220 Food for juveniles while engaged in work activities 250 Gas for two program vehicles 260 Office supplies such as envelopes , pens , copier paper, etc ...... 290 Restitution supplies (ex. gloves , trash bags , safety vest , goggles, etc ... ) 310 Hotel Fees and Meals for Conferences and Trainings 320 Cell phones , postage , faxes, etc .. 390 Restitution Earned and Paid to Victims -2000 ; Training- Registration-100 , Background Checks for volunteers-75 430 Copier Contract $150, Lease of Computer $384, Post Office Box Rental $20 450 Insurance-Policy covering juveniles while participating in program activities 490 Dues and Subscriptions -Association Dues TOTAL Job Title 1 Program Assistant(52 weeks@ 20 hours per week@ 9 .621 per hour) Program Coordinator TOTAL Form JC PC/PA 001 JCPC Program Agreement Form s tru cture la st revised 12/3 1/2012 Department of Publi c Safety Fiscal Year FY 20-21 Expense In Kind Expense $56,016 $22,740 $100 $1 ,1 29 $50 $183 $310 $1 ,500 $2.175 $534 $178 $85 $85,000 Annual Expense Annual In Kind Wages Wages $9,150 $46,866 $56,016 061520a HCBOC Page 276 SECTION VII Program: Harnett County Juvenile Restitution/Community Service Program Fiscal Year: FY 20-21 Number of Months: 12 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services' "Contracts MUST be attached II. Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Maint. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match) 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings , Structure & lmprov. !Total Form JCPC/P A 00 I JC PC Program Agreeme nt Form structure last revis ed 12/3 1/2012 Departme nt o f Publi c Safet y Cash In Kind $78,756 $56,016 $22,740 $1,462 $100 $1 ,129 $50 $183 $3,985 $310 $1 ,500 $2,175 $797 $534 $178 $85 $85,000 Total $78,756 $56,016 $22,740 $0 $1,462 $0 $100 $0 $0 $1 ,129 $50 $0 $183 $3,985 $310 $1 ,500 $0 $0 $0 $0 $0 $2 ,175 $797 $0 $534 $0 $178 $85 $0 $0 $0 $0 $0 $0 $85,ooo! 061520a HCBOC Page 277 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 20-21 Harnett County Funding ID: 543-XXXX Sponsoring Agency : Harnett County Government Program : Harnett County Juvenile Restitution/ Community Service Program $75 ,000 DPS/JCPC Funds • Th is is the am ount approved in your appl icatio n 10% Local Match Rate Is the Local Match Rate 10%, 20 % or 30%? $7 ,500 County Cash Harnett County $2 ,500 Local Cash Harnett County Local Cash Local In-Kind Other Other Other Other $85 ,000 TOTAL $7,500 Requi red Lo cal Match Authorizing Official, Department of Public Safety certifies that this program agreement has been locally approved by the Board of County Commissio n ers. Chair, County Board of Commissioners or County Finance Director The following signature certifies that this program agreement has been locally approved by the J uvenile Crime Prevention Council. (Specify Source) (Specify So urce) (Sp ecify Sourc e) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify S ource) $10,000 Match Prov ided Date Date Chai~~~,~~ Council ( Date Program Manager Fonn JCPC/PA 001 JCPC P rogram Agreement Form s tructure last revised 12/3 1/2012 Depart ment of Publi c Safety Date 061520a HCBOC Page 278 JCPC Program -Program Agreement SECTION IA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 20-21 DPS/JCPC FUNDING # (cont only)J 543-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM :14-H Teen Court and At-Risk Youth Development SPONSORING AGENCY : Harnett County Government SPONSORING AGENCY 200 Alexander Drive PHYSICAL ADDRESS: Lillington NC SPONSORING AGENCY POB 940 MAILING ADDRESS: Lillington NC TYPE: Public I COMPONENT ID # NAME OF PROGRAM COMPONENT 28547 4-H Teen Court and At-Risk Youth Development Teen Court Program Manager Name & Address (same person on signature page) Name: Jackie Helton Mailing 126 Alexander Drive Address : Suite 300 Phone: (910) 814-6027 I Fax:1 (91 O) 893-7539 Contact Person (if different from program manager) Name: Alia Langdon Mailing 126 Alexander Drive Address: Suite 300 Phone: (910) 814-6022 I Fax:1(910) 893-7539 Program Fiscal Officer {cannot be oroaram manaaer) Name: Kimberly Honeycutt Mailing PO Box 760 Address: Phone: (910) 893-7557 Form JCPC/PA 001 JCPC Program Agreement Form structure last re v ised 12/3 I /2012 Department of Public Safety I Fax:1(910) 893-3445 27546 27546 I FEDERAL ID #156-6000306 PROGRAM TYPE TOTAL COST OF EACH COMPONENT $52,692 Total cost of components: $52,692 Title: County Extension 4 -H Agent City: Lillington Zipl27546 l E-mail: I jhelton@harnett.org Title: Program Coordinator City : Lillington Zip: 27546 I E-mail: I alangdon@harnett.org Title: County Finance Offi cer City: Lillington I Zip:127546 l E-mail: I khoneycutt@harnett.org 061520a HCBOC Page 279 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 285 47 NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development BRIEF DESCRIPTION : Program provides as a community resource for the diversion of cases in which juveniles ages 6-17 years old offenders and has allegedly committed certain offenses for hearing by a jury of their peers , which may assign the juvenile to counseling , restitution , curfews, community service, or other rehabilitative measures . Form JCPC/P A 00 I JCPC Program Agreeme nt Form struct ure last r evised 12/3 1/201 2 Departm ent of Public Safety 061520a HCBOC Page 280 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics lPROGRAM COMPONENT INFORMATION· APPLICATION YEAR Component Name: 4-H Teen Court and At-Risk Yo uth Development Component ID # 28547 What is this component's maximum client capacity at any given time? 28 Frequency of client contact per month: 4 A nticipated Average Length of 120 Days Stay: Total Component Cost: $52 ,6921 .;. by Estimated # to be served during funding period: 28 Estimated Average Cost Per Youth: $1 ,882 Applies to 1 continualion programs only . 11 0 Fom1 JC PC/PA 001 JC PC Program Agreement Fom structure l ast r ev i sed O l /09/2012 D epartment of Public Safety Actual number of youth admitted FY 18-19: 12 Number of admissions Juvenile Justice Referred 8.33% of total admissions Number of admissions Law Enforcement Referred 91 .67% of total admissions Number of admissions District Court Referred 0% of total admissions 061520a HCBOC Page 281 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Based on current JCPC Risk and Needs Assessment data, Harnett County youth are at the following re-normed risk of reoffending levels. R1-4 %, R2-19%, R3-33%, R4-31%, R5-13%. However on average 68.7% are reported to lack pro- social peers resulting in association with negative or delinquent youth. County data is consistent with State data which reflects that the majority of youth for the two year period , average 86.5%, are age 12 or older when their first delinquent offense was reported in an alleged complaint. To combat this problem, the 4-H Teen Court and At-Risk Youth Development Program will provide youth with opportunities to not on ly be held accountable for their actions , but to continue association with pro-social peers while completing and also upon completion of mandated sanctions via year round 4-H life skill development opportunities. 4-H Teen Court provides an alternative sentencing method for first-time misdemeanor offenders and imposes sanctions that not only allow youth to be accountable for their actions, but also engages them in purposeful life skill building programming that will result in positive behavior change and increased interaction with pro-social peers within the traditional 4-H program. This will potentially reduce the case load of the traditional court system and allow for more prompt reinforcement for the youth involved. All 4-H program components are open to Teen Court youth during and after completion of required sanctions. Continued participation will be encouraged after sanctions have been completed. In addition to increasing opportunities for interaction with pro-social peers , program involvement allows youth to form trusting relationships with positive adults in the form of both paid and volunteer staff. 4-H program involvement allows families to build a network of adults and positive teens to encourage and uplift youth. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Youth , ages 6 to 17 years old whose referring behavior constitutes a violation of the law or misdemeanor and are deemed appropriate referrals for a Teen Court program . 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. Goal 1: To provide an alternative sentencing method for first-time misdemeanor youth offenders ages 6-17 in order to reduce the case load of the traditional juvenile justice system . Goal 2 : To provide real world accountability for youth offenders using educational methods that result in positive behavior change reflected by increased civic/community engagement. Goal 3: To provide real world accountability for youth offenders using educational methods that result in positive behavior change reflected by an increased knowledge of career skills. Goal 4: To assist youth and families in developing a network of positive adults and teens to create increased opportunities for prosocial interactions. Form JCPC/P A 001 JCPC Program Agreement Form structure last revised 12/3 1/20 12 Departm ent of Public Safety 061520a HCBOC Page 282 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 4 . Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Clients will demonstrate improvement in developing and/or maintaining social and interpersonal interactions during program participation. 75% Clients will have no new adjudications for a complaint with an offense date after the admission date. 75% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 70% Clients will have no new complaints with an offense date after the admission date. 75% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 75% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. The 4-H Teen Court and At-risk Youth Development Program will provide programming that will address the need for a Teen Court program as identified by the latest Juvenile Crime Prevention Council needs assessment. Assessment data reflects that Harnett County youth are at low risk of reoffending. Teen Court will target youth that commit first-time misdemeanor offenses ages 6 to 17. Life skill development sanctions will be mandated that hold the youth accountable for their actions and that promote increased knowledge and awareness of community enhancement and civic engagement. Youth will be empowered by involvement in real world projects to raise feelings of self-worth and competence. Sanctions will include but are not limited to: NC 4-H Hungry to Help: NC is 2nd in childhood food insecurity only behind Louisiana. Youth will engage in gardening and food collection programs to assist in reducing childhood food insecurity. Projects will include 4-H gardens, sweet potato gleaning, and food drives. Partners include NC 4-H , the Central Food Bank of NC , the NC Cooperative Extension , Harnett County Schools and the Harnett County Food Pantry. 4-H Life Skill Development Programming : 4-H Teen Leadership/Presentation Program (Public Speaking Skills), 4-H Livestock Judging (Critical Thinking, Organizational and Problem Solving Skills), 4-H Shooting Sports Program (Safety, Self-Discipline and Value of Environmental and Natural Resources) Current assessment data also indicates that Harnett County youth are more likely to associate with undisciplined or delinquent youth. While participating in Teen Court sanctions, youth will interact with traditional 4-H program youth creating opportunities for increased association with pro-social peers and adult volunteers and staff. Upon completion of sanctions, youth will be encouraged to continue 4-H participation to maintain opportunities for pro-social interaction. Form JC PC/P A 00 I JCP C Program Ag reement Form stru cture last rev ised 12/3 1/2012 Departm ent of Public Safety 061520a HCBOC Page 283 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 1. Location: Lis t physical address(es) and describe where program services are delivered. Program Staff Harnett County Agriculture Center 126 Alexander Drive , Suite 300 Lillington , NC 27546 Teen Court Proceedings Harnett County Courthouse 301 W. Cornelius Harnett Blvd . Lillington , NC 27546 The program will be housed within the NC Cooperative Extension , Harnett County Center office via the 4-H Youth Development program. Program staff will be located in Suite 300 of the Agriculture Center. Conference room facilities will be available for parent/guardian meetings and the Training room will be utilized for Leadership Training and sanctions. Teen Court proceedings will take place at the Harnett County Court House. 2. Operation: Describe the daily/weekly schedule of program operation. Teen Court sessions will be held twice monthly on a regularly scheduled basis during the evening hours. Schedule will be subject to inclement weather closings and will be on schedule with Harnett County Schools. Schedule is also subject to change when Teen Court Staff is at a training . Example: 1st and 3rd Tuesday night of each month at 6:00 pm Referred youth will be accepted year round . Once accepted , the 4-H Teen Court Coordinator will communicate with parents and youth until program termination to ensure understanding of Teen Court proceedings and sanction expectations. Communication may be via Teen Court sessions , involvement in sanctions , email with a response , phone calls or face to face meetings. Opportunities for sanction completion will be offered on a bi-weekly basis . Sanctions will be conducted year round with schedules being set by the 4-H Teen Court Coordinator. Sanctions with specific deadlines mandated by the NC 4-H program will be planned accordingly with County level programming provided to support youth success such as presentation practice sessions . Outdoor/gardening activities will be conducted as weather is appropriate. Indoor oriented sanctions will be conducted year round. Youth will be enrolled for a maximum of 120 days. Extended involvement will be agreed upon as deemed necessary by the referring parties and parents. Involvement beyond 120 days will be outlined in a written agreement such as the 4-H Enrollment Form or Teen Court Parent Agreement. The work schedule of the 4-H Teen Court and At-risk Youth Development Program Coordinator will consist of 40 work hours each week. The primary work schedule will be 8:00 -5:00 with adjustments being made to allow for Teen Court sessions , training or sanctions that are required to occur after hours or on weekends in order not to exceed 40 hours per week . Fo nn JC PC/PA 001 JCP C Program Agreeme nt Fo nn structure last revised 12/3I /201 2 Depa rt ment of Public Safety 061520a HCBOC Page 284 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 3 . Staff Positions : Describe paid or volunteer position qualifications , (c ertific ations, degrees, work experience) and position(s) responsibilities relative to this component. 1 FfT 4-H Teen Court Program Manager (4-H Program Assistant) Qualifications: Must possess a minimum of an Bachelors degree in a Human Services or a related field or a four year degree in any other field with at least 2 years experience as a direct service professional in a juvenile serving agency. Responsibilities : Include case oversight and supervision of all Teen Court proceedings including court sessions and sanctions organized by 4-H. The position is also responsible for evaluation of sanctions conducted by partnering agencies/organizations. In addition , the position will recruit , supervise and train all professional and community based program volunteers . The position will network with all partnering agencies needed to conduct Teen Court and to accept referrals. Partnerships will be fostered to ensure sustainability of program efforts. The position will be the main point of contact for the Teen Court program and maintain expected levels of partner and parenUyouth communication. Responsibilities also include development of evaluation tools used to evaluate program success in addition to completing required funding and program impact reports . Teen Court Professional Volunteers (Attorneys , Judges and District Attorneys) Qualifications: Professional career in the specific volunteer role with Teen Court. Responsibilities: Adult Volunteers will be utilized to serve as career coaches for teens involved in Teen Court proceedings to include defense and prosecuting attorneys, clerk , bailiff and jury members . Adult Volunteers Qualifications: Must complete the NC 4-H Volunteer Screening application process that includes a background check. Responsibilities : Ensure efficient proceeding of Teen Court cases . Community volunteers will assist with implementation of sanctions. Teen Volunteers Qualifications: An interest of working with Teen Court and successfully completed the training for the role taken with the program. Responsibilities : Youth ages 13-17 will be recruited to serve as attorneys, jurors , the bailiff and clerk during all Teen Court proceedings. Teen volunteers will also be recruited to assist with sanction planning and implementation. NOTE: All volunteers. both adult and youth, are required to attend Teen Court trainings that address the needs of their assigned responsibility . All will receive written volunteer job descriptions and are required to sign a standards of behavior and confidentiality statement. 4. Service Type SPEP: Describe implementation to include: This program is a STRUCTURE ONLY. 5 . Admission Process: Describe the specific referral, screening, admission process (including timeline). the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. 4-H Teen Court referrals will be accepted from Law Enforcement Officials and Juvenile Justice. Referral Process : Email notification that there is a referral coming . Upon receiving a written referral by fax or in person , the Teen Court Coordinator will assess the suitability of referred youth . Within 30 days of receiving the referral , the Fonn JC PC/PA 00 1 JCPC Progr am Ag reeme nt Fonn stru cture last rev ised 12 /3 1/201 2 Depart ment o f Publi c Safety 061520a HCBOC Page 285 SECTION IV COMPONENT NARRATIVE {attach for each component) NAME OF COMPONENT : 4-H Teen Court and At-Risk Youth Development Coordinator will make contact with the accepted referred youth's parenUguardian. Screening Process: Questionable referrals will be reviewed by the Program Director and a determination will be made concerning acceptance. All other referrals will be approved by the Coordinator. Admission Process : Once a referral is received and accepted , the Teen Court Coordinator will contact the family to schedule an intake appointment followed by contact with the referring agency within 14 business days orally or in writing to confirm intake. A participation agreement will be signed by the referring agency. youth and parenUguardian during the intake appointment. Juveniles must be admitted into the program within 30 days of receiving the referral. Client tracking data will be entered within 7 days of the admission decision . Reasons why a referral may not be accepted : If a youth has reached their 18 birthday and/or is charged with any of the following : Teen Court coordinator feels that the level of service needed is beyond the program's capacity. Driving while impaired , Class A 1 misdemeanors , An assault in which a weapon was used , or a controlled substance offense under Article 5 of Chapter 90 of the NC General Statues , excluding simple possession of a schedule VI drug or alcohol offense and Sexual offenses . 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. The Teen Court Program Manager makes terminations decisions. Termination Process: A written termination form will be completed which will include sanctions (activities) completed , results , recommendations , last date of program contact and reason for termination . Upon termination , copies of the termination form must be provided to the referring agency and the parenUguardian of the youth involved within 7 business days. Data will be entered into client tracking within 7 days of the termination decision. Successful Completion : Indicates a high level of juvenile participation in program activities and achievement of behavior improvement goals. Satisfactory Completion: Indicates an acceptable level of juvenile participation and behavior improvement even though the juvenile did not complete all program activities and did not meet all behavior goals.(Must obtain approval from Program Director and notify referring agency) Unsuccessful Completion: Failure to meet specific goals and requirements or make sufficient progress in the program. (Must obtain approval from Program Director and notify referring agency), Non-Compliance: Unexcused absences or refusing to participate in treatment activities.Must obtain approval from Program Director and notify referring agency), How is the referring agency involved with the termination process? The referring agency will be notified through written , oral , or email correspondence prior to termination in order to provide an opportunity to communicate with Teen Court program staff pertaining to expected youth progress . Feedback will be reflected on the termination form and filed for each juvenile. Form JC PC/P A 00 I JCPC Pro gram Agreement Form structure last revised 12/31/20 12 De partment of Publi c Safety 061520a HCBOC Page 286 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Teen Court Coordinator will communicate at least monthly with Court Counselors and other referring agencies in reference to client progress. Communication will take place via face to face meetings , phone , email or in writing . Client progress forms will be used to document monthly progress and filed . The Teen Court Coordinator will also provide the program report at monthly JCPC meetings. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The 4-H Teen Court and At-risk Youth Development Program will engage youth in purposeful life skill enriching activities that will create opportunities for real world learning, youth empowerment and building of community capacity. As a result , youth will develop mastery of skills and gain an increased sense of self-worth. In addition , youth will increase time spent with pro-social peers and adults building a sense of acceptance . Research shows that if youth needs go unmet or are met in negative ways youth will: seek to belong through promiscuous behaviors , attempt to feel mastery by cheating or practicing other delinquent skills , try to establish independence by acting as a bully or by displaying defiant behavior , or feel unable to establish their own positive self identity. The 4-H Teen Court and At-risk Youth Development Program will strive to involve youth in meaningful experiences that meet the needs of positive youth development in order to encourage youth who: experience belonging , and develop a trusting and friendly demeanor, seek productive opportunities to experience mastery of a skill and become problem solvers displaying self-motivation , and that when presented with opportunities to become independent, display self-confidence and self-discipline as youth leaders showing care and generosity to others . Parents/guardians will be involved in the Teen Court process by intake meetings , Teen Court proceedings, and weekly communication with program staff during Teen Court program involvement including sanctions. Parent surveys will be conducted during the termination process to gauge parental observations pertaining to youth progress and program impact. Parents will be encouraged to contact program staff with any concerns or celebrations regarding youth progress. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Teen Court is based on North Carolina's comprehensive strategy for juvenile deliquency and resarch based best practice of graduated sanctions and is an alternative sentencing mothod for first-time misdemeanor youth offenders , therefore minimizing the case load of traditional juvenile court. Teen Court utilizes a matrix to organize sanctions according to risk level and severity of the offense . Sanctions imposed take into consideration the characteristics of the client in addition to the intended outcome of the sanction being imposed . Dosage or amount of time engaged in the identified sanction is directly related to the characteristics of Fo rm JC PC/PA 001 JC PC Progra m Agreeme nt Fo nn structure las t rev ised 12/3 1/201 2 De partment o f Public Safety 061520a HCBOC Page 287 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development the juevenile client and the desired behavior change to be displayed. Supplementary or opportunities for follow up are also taken into consideration when imposing Teen Court sanctions. These are all identified as characteristics of effective programs and are identified in the Teen Court standard operating procedures. Fonn JCPC/PA 001 JCPC Program Agreement Fonn structure la st revised 12/31 /2012 De part ment of Public Safety 061520a HCBOC Page 288 SECTIONV Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency). DPS , the County, the JCPC and the Sponsoring Agency do mutually agree as follows : Term of Agreement This Agreement shall become effective Jul 1, 2020 and shall terminate Jun 30, 2021 . Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $45000 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision . Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation , allocation, and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall : 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume ; 4 . Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC ; 6 . Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring ; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall : 1. Comply with all laws, ordinances , codes, rules , regulations , and licensing requirements that are applicable to the conduct of its business , including those of Federal , State, and local agencies having jurisdiction and/or authority; Form stru cture last rev ised 12/20/201 3 Dep artm ent o f Publ ic Safety 061520a HCBOC Page 289 2. Comply with all Federal and State laws relating to equal employment opportunity ; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information, data, instruments , documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving , storing , processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures ; 6. Secure local match as required·, pursuant to 148 NCAC 118.0105, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding ; 8. Ensure that state funds receive~ are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports , records , and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication ; 10 . Have the capacity to use DPS electronic, internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds , maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency ; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the JCPC Program Agreement, as allowed by NCGS §105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS ; 13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting , Final Accounting and annual detailed expenditures through NCALLIES . These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates e·stablished by DPS; 14. Make personnel , reports , records and other information available to DPS , the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC , County or DPS ; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement ; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees , from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 148 NCAC 118, and in compliance with JCPC Policy 2: Operations: Program Operational Requirements Sponsoring Agency Contractor(s)/Subcontractors ~ No, subcontractors are not included in the JCPC Program Agreement budget. If yes , the following only applies when subcontractors are providing services as described in the JCPC Program Agreement (listed in Line Item 190 of the budget). Fonn st ru cture last revised 12/20/2013 Department of Public Safety 061520a HCBOC Page 290 20. Receive prior approval from DPS in the form of a contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information . 21 . Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds , and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement ; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has, or shall secure at its own expense , all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with , DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §1438-801(a);1438-602 ;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS ; 5. Submit any other information requested by the County or DPS ; and 6 . Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring Reference: 148 NCAC 118.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11 . The County shall : 1. Ensure the Sponsoring Agency is appropriately licensed , and either a public agency or a 501 (c) 3 private non- profit organization ; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions ; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 11 B.0108 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Form s tructure la st revis ed 12/2 0/2013 Depart me nt o f Publi c Safety 061520a HCBOC Page 291 Admin istrative Procedures ; 5. Review and locally approve Program Agreement Revisions received from the Sp o nsoring Agency for final approval from DPS ; and 6. Review and locally app rove Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the p rocedures and due dates established by DPS. Referenc e: 148 N CAC 118; J CPC Policy 3, 7, 8, 9, 10, and 11 Headings : The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement , are governed by the laws of North Carolina . The parties, by signing this Program Agreement , agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree , solely for such purpose , that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum , shall be Wake County , North Carolina , where all matters, whether sounding in Program Agreement or tort, relating to the validity , construction , interpretation , and enforcement shall be determined . Assignment: No assignment of the Sponsoring Agency's obligation s or the Sponsoring Agency's right to re c eive payment hereunder shall be permitted . However, upon written request approved by the issuing purchasing authority , DPS may: (a) Forward the Sponsoring Agen cy's payment check(s) directly to any pe rson or entity designated by the Program Manager, or (b ) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's pa yment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations . Beneficiaries : Except as herein spe cifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person . It is the ex press intention of DPS and County Government that any such p erson or entity, other than DPS or the County Form struc ture last rev ised 12/20/201 3 Department of Public Safety 061520a HCBOC Page 292 Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS . The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 148 NCAC 118.0110; JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards . The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities , both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum , the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS , and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N .C .G.S. §147-64.7. Additionally, as the State funding authority , DPS shall have access to persons and records as a result of all Program Fonn s tructure last revised 12/20/2 01 3 D epa rtment of Public Safety 061520a HCBOC Page 293 Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed , purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicable , or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation , claim , negotiation, audit, disallowance action , or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State, local , and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body , stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N .C.G .S. 105-243 .1, at the Federal , State , or local level. This written statement , Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. Consistent with the N .C.G .S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency 's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency 's employees or members of its board or other governing body , from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission . Amendment: This Agreement may not be amended orally or by performance . Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency . Severability : In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law , each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requ irements of this Program Agreement shall remain in full force and effect. Form structure last revised 12 /20/2013 Department of Public Safety 061520a HCBOC Page 294 Termination for Cause: If, through any cause , the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision , the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined . The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause : DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein , the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action , nuclear explosion, riot, strikes, civil insurrection , earthquake, hurricane , tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises , requirements , terms, conditions , provisions , representations , guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein , or unless superseded by applicable Federal or State statutes of limitation. Form structure last revi sed 12/20/2013 D e partment o f Public Safety END OF SECTION V -Terms of Agreement 061520a HCBOC Page 295 SECTION VI: BUDGET NARRATIVE 4 -H Teen Court and At-Risk Youth Development Item# Justification 120 4-H Agent supervision 2 hr/wk @ 17 .00/hr for 52 weeks and Extension Secretary for clerical support 1 hr/wk@ 12.00 /hr for 52 weeks 120 Full -Time Teen Court Program Manager $1 ,926 .83/mo x 12= $23121 .96 180 County Package: FICA@ 7.65% (2026), Wrk Comp . (610 ), Reg Retirement (1987), Group Ins.@ 652.740/mo (7829), HSA (0), Emp. Clinic @ 15/mo (180), Unemployment Ins. (265), Incentives (0), Supplemental Retirement (300), Longevity (400) Dental (360) 320 Cell phone for program coordinator. 100/mo = 1200/yr 340 5000 copies @ .10 each for communication and program promotion 390 Training opportunities for staff and youth (Registrations ; lodging , food and etc) NC Congress ; 4H Camps; NCJSA, Teen Court Association , DJJ Trainings, NC 4H State events . 410 Office Space (includes phone) $400/mo 450 American Income Life Insurance -4-H Plan Supplemental Medical Coverage -$1 .00/youth for 100 youth and adult volunteers -covers entire year. TOTAL Job Title 4-H Agent and Extension Secretary for direct supervision and clerical support 4-H Teen Court Program Manager (4-H Program Assistant) -Respo nsibilities include implementation of teen court program, management/recruitment of teen court partners , volunteers and communication with youth and families. TOTAL Form JCPC/PA 00 1 JC PC Program Agreement Form structure last revised 12/3 1/20 12 Departme nt of Pu bl ic Safety Fiscal Year FY 20-21 Expense In Kind Expense $2 ,392 $2 3,122 $13,822 $1 ,200 $500 $6 ,756 $4 ,800 $100 $45,000 $7,692 Annual Expense Annual In Kind Wages Wages $2 ,392 $23 ,122 $23,122 $2,392 061520a HCBOC Page 296 SECTION VII Program: 4-H Teen Court and At-Risk Youth Development Fiscal Year: FY 20-21 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II . Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 4 1 O Rental or Real Property 4 30 Equipment Rental 440 Service and Main!. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match) 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings , Structure & lmprov. !Total Fonn JCPC/PA 001 JCPC Program Agr eement Fonn structure last revised 12 /31 /20 12 Department of Public Safety Number of Months: 12 Cash In Kind $36,944 $2,392 $23,122 $2,392 $13,822 $7,956 $500 $1,200 $500 $6 ,756 $100 $4,800 $4,800 $100 $45,000 $7,692 Total $39,336 $25 ,514 $13,822 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,456 $0 $1,200 $0 $500 $0 $0 $0 $6 ,756 $4,900 $4 ,800 $0 $0 $100 $0 $0 $0 $0 $0 $0 $0 $52,6921 061520a HCBOC Page 297 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 20-21 Harnett County Funding ID: 543-XXXX Sponsoring Agency: Harnett County Government Program: 4-H Teen Court and At-Risk Youth Development $45 ,000 DPS/JCPC Funds • This is th e a mount approved in your appli cation 10% Local Match Rate Is the Local Match Rate 10%, 20 % or 30%? County Cash Local Cash Local Cash $7 ,692 Local In-Kind Harnett County Government Other Other Other Other $52 ,692 TOTAL $4 ,500 Requi red Local Match Authorizing Official, Department of Public Safety The following signature certifies that this program agreement has been locally approved by the Board of County Commissio n ers. Chair, County Board of Commissioners or County Finance Director The following signature certifies that th is program agreement has been locally approved by th e Juven ile Crime Prevention Council. Program Manager Fonn JCPC/PA 00 1 JCPC Program Agreement Fonn stru cture last revised 12/3 1/2012 Department of Pub lic Safety (Speci fy Sour ce) (Specify Source) (Specify Source) (Specify Sourc e) (Spec ify So urce) (Specify So urce) (Sp eci fy So ur ce) (Specify Source) $7 ,692 Match Provided Date Date Date 061520a HCBOC Page 298 m,:e:z.-, DfJSJ North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 20-21 DPS/JCPC FUNDING# (cont only)l243-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM:! Extended Learning Program SPONSORING AGENCY: Jehovah Rapha International, SPONSORING AGENCY 510 West Broad Street PHYSICAL ADDRESS: Dunn NC 28334 SPONSORING AGENCY PO Box 2182 MAILING ADDRESS: Lillington NC 27546 TYPE: Non-Profit I I FEDERAL ID #146-0716566 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 28878 Academic Enrichment Program Tutoring /Academic Enhancement $36,700 Total cost of components: $ 36,700 Program Manager Name & Address (same person on signature page) Name: Brandy Woods Malling PO Box 2182 Address: Phone: (910) 263-0582 I Fax:1 Contact Person (if different from program manager) Name: Brandy Woods Mailing PO Box 2182 Address: Phone: (910) 263-0582 I Fax:1 Program Fiscal Officer (cannot be oroaram manaaer) Name: Emily McKoy Mailing PO Box 2182 Address : Phone: (910) 263-0582 Fonn JCPC/PA 001 JCPC Program Agreem ent Fonn structure last revis ed 12/31 /2012 Departm ent of Publi c Safety I Fax:1 Title: City: Lillington Zip: 27546 I E-mail: I JRlinc@yahoo.com Title: City : Lillington ZiJ27546 I E-mail: I JRlinc@yahoo.com Title: City: Lillington I Zip: 27546 I E-mail: I JRlinc@yahoo.com 061520a HCBOC Page 299 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 28878 NAME OF COMPONENT: Academic Enrichment Program BRIEF DESCRIPTION : Tutoring and Academic Enrichment for youth ages 7-17 years old to increase academic achievement in school. JRI provides services to help supplement full day academic programs (school) by providing assistance with understanding and completing school work and/or classes . We provide an opportunity for trips designed to be an enrichment of or supplemental experience beyond the basi c educational curriculum. In addition, we host parent training classes . Fo nn JC PC/PA 00 1 JCPC Program Agreement Fo nn structure last revised 12/3 1/201 2 Departm ent of Pu b lic Safety 061520a HCBOC Page 300 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics l PROGRAM COMPONENT INFORMATION. APPLICATION YEAR Component Name: Academic Enrichment Program Component ID# 28878 What is this component's maximum client capacity at any given time? 20 Frequency of client contact per month: 2 Anticipated Average Length of 140 Days Stay: Total Component Cost: $36 ,7001 -;-by Estimated # to be served during funding period: 80 Estimated Average Cost Per Youth: $459 Applies to 0 continuation programs only. 0 0 Form JCPC/P A 00 I JC PC Program Agreement Fonn st ruct ure last r evised O I /09/20 12 Department of Public Safety Actual number of youth admitted FY 18-19: 0 Number of admissions Juvenile Justice Referred 0% of total admissions Number of admissions Law Enforcement Referred 0% of total admissions Number of admissions District Court Referred 0% of total admissions 061520a HCBOC Page 301 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Academic Enrichment Program 1. Statement of the Problem : In concise terminology, describe how the program will address continuum need(s) in the county. According to Risk Assessment Data , the target population have: behavior problems at school ; low grades in school ; associate with negative peers; mental health issues that are being addressed and/or need more assessments ; and parent/guardian/custodian supervision skills that are marginal. JRI will help address these issues by providing prevention and/or intervention services during out of school hours , deterring these delinquent/undisciplined behaviors. JRI will provide tutoring that will help equip targeted youth with the educational skills necessary to be competitive in school. JRI life-skills program will provide the necessary components that youth must have to be successful in the community and workplace. In addition , JRI will provide: mentoring, substance abuse prevention, behavior modification , and family engagement activities. 2. Target Population: Describe the target population, including age , and the steps taken to insure that the target population is served. Target population will be youth ages 7-17, attending Elementary through High School in the Harnett County area with "C" average or lower grades. Also, recommendations from teachers , police officers, juvenile services, parents , and other sources are considered. However, all youth are accepted into the program. Youth involved with the court system have the most priority and will be admitted immediately. Parents/guardians of those admitted will also be targeted . Advertising for the Extended Learning Program will be done in the local newspaper, school announcements, local radio stations , and social media outlets. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. Extended Learning Program's purpose is to provide a safe and nurturing environment for the youth of Harnett County. The program will assist in educating the youth with homework, tutoring in specific subjects of weakness, and engage participants in life-skills workshops/trainings . Additionally , the program will provide mentoring , substance abuse prevention assistance , and family engagement activities. JRI will continue to partner with Harnett County Schools, Harnett County & local Law Enforcement Agencies , private and government sectors to help bridge the educational gap with the youth we are serving . In addition , we will help provide work experience/skills to equip youth for the workforce. The combined services will lower juvenile crime, lower behavior related infractions (school or community based), improve social acceptance values , improve self-image/worth , and assist served families with the opportunity to address their identified needs. 4. Measurable Objective(s): State in measurable terms(%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 80% Clients will improve academic skills/performance. 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion . 85% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 75% Clients will have no new complaints with an offense date after the admission date. 75% Clients will actively participate in tutorial and/or academic enhancement activities as intended by program design/ Fonn JC PC/P A 00 I JCP C Program Agreeme nt Fonn structure last revised 12/3 1/20 12 Departm ent of Publ ic Safety 061520a HCBOC Page 302 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Academic Enrichment Program the service plan . 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion . 80 % Clients will reduce specific problem behaviors presented at referral and targeted in the individual servi c e plan. 75% Clients will have no new adjudications for a complaint with an offense date after the admission date. 5 . Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Youth tutoring and homework assistance are priority risk factors in Harnett County. JRI will strive to prevent and reduce the juvenile crime rate in Harnett County by focusing on identifying , tracking, and educating youth served on the ir individual academic weaknesses , increasing their mental awareness , which in turn will lower behavior related incidents in the classroom. Our Extended Learning Program will coordinate with local schools and teachers to ensure the student is getting assistance in the appropriate classes. Students will participate in group counseling sessions and will be referred to individual sessions if the need arises. Youth will be paired with a mentor to assist in addressing individualized needs and be a positive role model in the youth's life. The program will provide a variety of parenting classes , including child welfare trauma informed trainings to parents/guardians of youth being served . Fonn JCPC/P A 00 I JCPC Program Agreement Fonn structure last revised 12/3 1/2012 De partment of Public Safety 061520a HCBOC Page 303 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Academic Enrichment Program 1. Location: List phys ical address(es) and describe where program services are delivered. 510 West Broad Street Dunn , NC 28334. Programs will be held in the JRI Building and grounds. JRI van will be used for transportation . 2. Operation: Describe the daily/weekly schedule of program operation. Tutoring : Monday, Tuesday, Wednesday , Thursday , and Friday 3:00 p.m . until 6 :00 p .m . Field Trips : Dates and times vary Mentoring: Individualized dates and times vary Parent/Guardian Classes: Dates and times vary. 1 or more tra ining will be offered each month . 3 . Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. Full-Time: 0, Part-Time: 2 , Volunteer-1 , Contract-Staff: 0 Extended Learning Part-Time Staff must be 18 years of age or older, have a High School Diploma/GED, pass a criminal background check , have valid driving license, be certified in First Aid/CPR within 3 months of hire , and have knowledge of working with youth K-12th grade . Teacher Certification preferred . Part-Time Staff will be responsible for tutoring in small group settings on specific course subjects. Staff must be able to assist parent/guardian with the proper way to help their child/children as it relates to helping with their homework assignments. This will be a paid part-time position working no more than 32 hours per week. Volunteers must pass a criminal background check and have a knowledge of working with youth . They will assist the staff as needed. 4. Service Type SPEP: Describe implementation to include: Primary Service : Remedial Academic Program ; Secondary Service: None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Any youth or parent/guardian seeking to enroll their child in the Extended Learning Program will meet with the Program/ Education Coordinator, complete an admission application , complete an education agreement, agree to all rules , and must attend at least 20 hours per week. If youth are referred by an agency , a referral form must be complete and sent to JRI office. Staff will then contact the family to complete the necessary paperwork. Once all paperwork is complete, the Education Coordinator will review all documents. If space is available , youth/ families will be notified . All approved applicants may begin attending the next business day. The Education Coordinator shall place applicants on a waiting list if the program is full. The Education/Program Coordinator may reject an applicant if there is any sex related crimes or if he/she feels after consultation with authorities that the child/applicant could pose a severe security risk to other students. Form JCPC/PA 001 JC PC Program Agreement Form s tructure last revised 12/31/201 2 Departme nt of Publi c Safety 061520a HCBOC Page 304 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Academic Enrichment Program Applicants must apply yearly. Education and/or Program Coordinator will ensure that all program requirements are met prior to approval. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination . Education and/or Program Coordinator may terminate youth for the following reasons : •Graduating school •Successfully completing all assignments and grades have increased above a "C " for an entire semester. (Verified with school) •Moved out of county. •Quit School •Repeated violation of JRI rules Education and/or Program Coordinator will request a parenUguardian conference to discuss issues. Afterwards , he/she will determine if it is necessary to implement a corrective action plan or terminate services . He/she will contact parenU guardian and referring agency (if applicable) in writing with the mentioned information. How is the referring agency involved with the termination process? The Education and/or Program Coordinator will determine termination procedures and contact parent/guardian and the referral agency of compliance and termination. JRI will mail the follow up letter to the parenUguardian of the youth on the status of their termination and also contact the referring agency. The parenUguardian will be notified of any possible violations within 5 days of the violation and initiate a corrective action plan . If the corrective action plan is not followed within 20 days, the parenUguardian will be notified in writing and by telephone that the child has been terminated. 7. Referring Agency Interaction : Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Extended Learning Program Education and/or Program Coordinator and Mentor Coordinator will communicate with Juvenile Court & Counselors as needed to meet the individual needs of the youth served. We will also work with additional organizations to help the youth and families to be well rounded citizens. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? Extended Learning Program will assist youth in identifying positive behavior and consequences. We will use the "Families That Care " research-based program to teach problem solving skills, anger management techniques, conflict resolution, and social skills. Our program will target specific goals such as bullying prevention ; academic achievement; positive adjustment to school ; conflict resolution; substance abuse prevention ; character development; and social/ emotional learning . Extended Learning will promote school success by focusing on social and behavioral characteristics , which can positively influence academic outcomes. In addition , support community-wide initiatives to benefit the families we serve as well as the community as a whole. Form JCPC/PA 001 JC PC Program Agreeme nt Fom1 s tructure last revis ed 12/31 /201 2 Departm e nt of Publi c Safet y 061520a HCBOC Page 305 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Academic Enrichment Program 9 , Best Practice Model : Describe what model or evidence-supported/best practice the program is based upon. Extended Learning Program will structure out of school learning time to improve academic achievement. We will coordinate with Harnett County School to use curriculums and textbooks that are currently being used within their schools. In addition , we use the 21st Century School methods . We will partner with various organizations to provide parent/guardian training on topics that will address every-day issues of communication , discipline , decision making , relationships , healthy choices , healthy eating, money management, etc. Fonn JC PC/PA 001 J CPC Program Agreement Fonn structure last rev ised I 2/3 I /20 I 2 Department of Public Safety 061520a HCBOC Page 306 SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County , (he reinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Jehovah Rapha International, (hereinafter referred to as the Sponsoring Agency). DPS , the County, the JCPC and the Sponsoring Agency do mutually agree as follows : Term of Agreement This Agreement shall become effective Jul 1, 2020 and shall terminate Jun 30, 2021 . Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $30000 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision . Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation , allocation , and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. D isburse funds monthly to County Governments , for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume ; 4 . Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors ; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6 . Monitor Sponsoring Agency 's JCPC funded program(s) in accordance with JCPC Poli cy 3. Operations : Program Oversight and Monitoring ; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall : 1. Comply with all laws , ordinances, codes, rules , regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdic tion and/or authority; Fonn structure last revised 12/20/20 13 Department of Public Safety 061520a HCBOC Page 307 2. Comply with all Federal and State laws relating to equal employment opportunity ; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information , data , instruments , documents , studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4 . Acknowledge that in receiving , storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement ; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures ; 6. Secure local match as required , pursuant to 14B NCAC 11 B.0105 , for the approved JCPC funds ; 7. Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and P rocedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding ; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports , records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds , maintain reports , records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency ; 12 . When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the JCPC Program Agreement , as allowed by NCGS §105-164.14(c}, the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS ; 13. Submit JCPC Program Agreement Revisions , Third Quarter Accounting , Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS ; 14 . Make personnel , reports , records and other information available to DPS , the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes ; 15 . Submit any other information requested by the JCPC , County or DPS ; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS , the State of North Carolina , the County and any of their officers , agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement ; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19 . Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect , and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference : 148 NCAC 118, and in compliance with JCPC Policy 2: Operations: Program Operational Requirements Sponsoring Agency Contractor(s)/Subcontractors ~ Yes , subcontractors are included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Agreement (listed in Line Item 190 of the budget). Fonn struc ture last revised 12/20/2013 Department of Publi c Safety 061520a HCBOC Page 308 20. Receive prior approval from DPS in the form of a contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all panies must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information . 21 . Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures ; 22 . Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement ; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has, or shall secure at its own expense , all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2 . Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code ; N.C.G.S. §143B-801(a);143B-602;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS ; 5. Submit any other information requested by the County or DPS; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations : Program Oversight and Monitoring Reference: 14B NCAC 11B .0202 and JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1 . Ensure the Sponsoring Agency is appropriately licensed , and either a public agency or a 501 (c) 3 private non- profit organization; 2 . Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions ; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 118.0108 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Fo nn s tructure last re vi sed 12/2 0/201 3 Depa rtme nt of Publ ic Safety 061520a HCBOC Page 309 Administrative Procedures ; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS ; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 148 NGA C 11 B; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement , are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit , solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree , solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County , North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum , shall be Wake County, North Carolina , where all matters , whether sounding in Program Agreement or tort , relating to the validity, construction , interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted . However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise , this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement , and all rights of action relating to such enforcement, shall be strictly reserved to DPS , the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person . It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Fonn structure last rev ised I 2/20/20 I 3 Departme nt of Public Safet y 061520a HCBOC Page 310 Government, or the Sponsoring Agency rec eiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only . Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property • the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement , the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy . Reference: 148 NCAC 118.0110; JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement • Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C .G .S . §159-34 must have an audit performed in conformity with generally accepted auditing standards . The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit , combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities: An audit , when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities , both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133 . At a minimum , the required report shall include the financial statements prepared in accordance with generally accepted accounting principles , all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C .G .S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Form s tructure last revis ed 12/20/201 3 Department of Publi c Safety 061520a HCBOC Page 311 Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed , purged or disposed of without the express written consent of DPS. State basic records retention poLicy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicable , or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit , disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above , the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above , whichever is later. No Overdue Tax Debt -Not for profit organizations ON L Y will comply with t h is section . Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State , local , and Federal taxes . Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. 105-243.1 , at the Federal , State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission . Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body , from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS , the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Fonn structure last rev ised 12/20/201 3 Departme nt of Public Safety 061520a HCBOC Page 312 Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall , at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials , minus any payment or compensation previously made. Notwithstanding the foregoing provision , the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency 's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause : DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein , the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing , signed by an authorized representative of DPS , County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action , nuclear explosion , riot , strikes , civil insurrection , earthquake, hurricane, tornado , or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements , terms , conditions , provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Fonn stru cture last revised 12/20/201 3 Departm ent o f Publ ic Safety END OF SECTION V -Terms of Agreement 061520a HCBOC Page 313 SECTION VI: BUDGET NARRATIVE Extended Learning Program Item# Justification 120 Extended Learning Coordinator (32 hours/wk x 20 weeks x 10.93 rate/hr) 120 Part-Time Employee (20 hours/wk x 20 weeks x 11 .25 rate/hr) 120 Part-Time Employee (20 hours/wk x 20 weeks x 11.25 rate/hr) 180 Social Security, FICA, Medicare Taxes, etc 220 Nutritious Snack to be provided daily 220 Nutritious Snack to be provided daily 230 Math & Reading Materials 260 Office supplies: paper; ink; postage; writing utencils ; internet; folders ; etc. 310 Travel , lodging, registration for training, etc. 340 Flyers, brochures, applications , lesson plans, etc. 370 Local paper 410 Rental of 1 classroom@ $35 per day(5 days per week)(52 weeks)=9100 410 Rental of 1 classroom @ $35 per day(5 days per week)(52 weeks)=9100 TOTAL Job Title Part Time Employee (20 hours/wk x 20 weeks x 11 .25 rate/hr) Part Time Employee (20 hours/wk x 20 weeks x 11.25 rate/hr) Extended Learning Coordinator (32 hours/wk x 20 weeks x 10.93 rate/hr) TOTAL Fo m1 JCPC/PA 001 JC PC Program Ag reement Fo mi structu re last rev ised 12/3 1/201 2 Depa rtment of Pub li c Safety Fiscal Year FY 20-21 Expense In Kind Expense $7,000 $4,500 $4,500 $1 ,500 $1 ,000 $1 ,600 $3 ,000 $2 ,000 $2 ,000 $400 $100 $4 ,000 $5 ,100 $30,000 $6,700 Annual Expense Annual In Kind Wages Wages $4,500 $4,500 $7,000 $16,000 061520a HCBOC Page 314 SECTION VII Program: Extended Learning Program Fiscal Year: FY 20-21 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II . Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 41 O Rental or Real Property 430 Equipment Rental 440 Service and Maint. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Veh icle 550 Other Equipment 580 Buildings, Structure & lmprov. lrotal Fonn JCPC/P A 00 I JCPC Program Agreement Fonn structure last revi sed 12/3 1/2012 Department of Public Safety Cash $17,500 $16,000 $1 ,500 $6,000 $1,000 $3,000 $2,000 $2,500 $2,000 $400 $100 $4,000 $4,000 $30,000 Number of Months: 12 In Kind Total $17,500 $16,000 $1 ,500 $0 $1,600 $7,600 $0 $1 ,600 $2,600 $3,000 $0 $0 $2,000 $0 $0 $2,500 $2,000 $0 $0 $400 $0 $100 $0 $0 $5,100 $9,100 $5,100 $9,100 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,700 $36,7001 061520a HCBOC Page 315 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 20-21 Harnett County Funding ID: 243-XXXX Sponsoring Agency: Jehovah Rapha International, Program: Extended Learning Program $30,000 DPS/JCPC Funds • This is the amount approved in you r application 10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) $1600 Local In-Kind 1 Kidds Place Too , Inc (Specify Source) $5100 Local In-Kind 2 BOW Properties , LLC (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $36 ,700 TOTAL $3 ,000 $6,700 Required Local Match Match Provided Authorizing Official, Department of Public Safety Date ture certifies that this program ag reement has been locally approved by th e Board of Co unty Commissioners. Chair, County Board of Commissioners or County Finance Director Th e following signature certifies that this progra m agreement has been lo cally approved by the Juvenile Crime Prevention Council. Program Manager Form JCPC/PA 001 JCPC Program Agreeme nt Form structure la st revised 12/3 1/201 2 Departm ent of Public Safet y Date ~14)?!>ll) ate Date 061520a HCBOC Page 316 iii":Z:-, Ill'§) North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 20-21 DPS/JCPC FUNDING# (cont only)j243-XXXX COUNTY : Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM:jTake Two at the Academy SPONSORING AGENCY: Harnett County Schools SPONSORING AGENCY 1008 S 11th Street PHYSICAL ADDRESS : Lillington NC 27546 SPONSORING AGENCY 1008 S 11th Street MAILING ADDRESS: Lillington NC 27546 TYPE: Public I I FEDERAL ID #j 56-600-1044 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 30 107 Take Two at the Academy Tutoring/Academic En hancement $44,320 Total cost of components: $44 ,3 20 Program Manager Name & Address (same person on signature page) Name: Robert Carver Mailing 900 S 11th Street Address : Phone: (910) 893-8151 I Fax:j Contact Person (if different from program manager) Name: Katie Cooney-Schofield ~ Mailing 900 S 11th Street Address: Phone: (910) 893-8151 Ext:338 I Fax:1 Program Fiscal Officer (cannot be oroaram manaaer) Name: Jermaine White Malling 1008 S 11th Street Address: Phone: (910) 893-8151 Ext:41 9 > Fonn JCPC/PA 001 JCPC Program A g reement Fonn structure l ast r evi sed 12/31 /2012 Department of Public Safety I Fax:1 Title: Academic Support Coordinator City: Lillington Zip:127546 I E-mail: I rcarver@harnett.k12.nc.us Title: Star Academy Specialist City : Lillington Zip: 27546 I _ : I kcooney-schofield@harnett.k12.nc. E-mail: us Title: Assistant Superintendent of Student Support City: Lillington I Zip: 27546 I E-mail: ljwhite@harnett.k12.nc .us 061520a HCBOC Page 317 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 30107 NAME OF COMPONENT: Take Two at the Academy BRIEF DESCRIPTION: Take two at the Academy is a unique and important program that STAR Academy has been able to create thanks to JCPC funding . This program gives our at-risk students another opportunity to achieve the goal of receiving their high school diploma. We all know life moves quickly and for many of our students the high school education years are in danger of rushing past them . They have so much going on in their personal and home life that their education can easily become the lowest priority for them . Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/3 1/2012 Depart ment of Public Safety 061520a HCBOC Page 318 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: Take Two at the Academy Component ID # 30107 What is this component's maximum client capacity at any given time? 12 Frequency of client contact per month: 16 Anticipated Average Length of 80 Days Stay: Total Component Cost: $44,3201 .,. by Estimated # to be served during funding period: 30 Estimated Average Cost Per Youth: $1,477 Applies to 0 continuation programs only. 0 0 Fonn JCPC/PA 001 JCPC Program Agreement Fonn slructure last revis ed O I /09/2012 Department of Public Safety Actual number of youth admitted FY 18-19: 0 Number of admissions Juvenile Justice Referred 0% of total admissions Number of admissions Law Enforcement Referred 0% of total admissions Number of admissions District Court Referred 0% of total admissions 061520a HCBOC Page 319 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Take Two at the Academy 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. In Harnett County there are high school age youth who are in need of credit recovery and/or credit accrual but cannot complete these requirements during traditional high school hours. The Take Two program allows the students who are committed to working towards receiving their diploma another option in which to achieve this goal. We have designed the program for youth that may have daytime obligations , those who cannot catch up on their credits during daytime hours alone, or those who simply do not perform well in the traditional high school setting. For youth such as teenage parents or those who need to work to support their families, the Take Two program will present an opportunity for them to still earn their high school diploma despite the other challenges in their lives. This program is pertinent to JCPC's goals because of our connection to STAR Academy. Harnett County Students who are charged with a felony or anything that would be considered a felony in the adult court, can be recommended to attend STAR Academy for a semester or longer. This presents us with a unique opportunity to be involved with the students in the juvenile justice system and see that their needs are met. The Take Two program could also be used as an extension of their school day to help them with credit recovery and/or accrual. We recognize that the students in the juvenile justice system do require more support than the average student and would like to have more program options available to address their needs. We have expanded our program to include some educational field trips . These will be a trip to a college campus or somewhere else that will help the students understand the large variety of options that are available to them after they receive their diploma. There is also the possibility to extend the Take Two Program into the summer with our plans for the upcoming summer school program, so that the students can continue to work through the summer months . 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. The target population for the Take Two program is anyone age 18 and under who wants to work towards completing the requirements for their high school diploma. If they are 16 and under they will be required to attend a high school program during the day as well. To ensure the target population is served , the students will have to go through an interview process for the Take Two program at Lillington . We will be looking for students who are committed to receiving their diploma and would not be able to achieve their goal without the Take Two program. Whatever their reasons for wanting to attend the Take Two program , we want to make sure that they are in the right mind set and that we can help them succeed. This is also where the partnership with Jobs for Life , Central Carolina Community College, and Campbell University will be important. We want to make sure the students have a solid plan for their future after re ceiving their diploma. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The Take Two program goal will be to seek out the students who would benefit most from the after school setting and ensure they get the support and guidance they require . Whether they are just a few credits shy or in great need of credit recovery, we want to ensure we are prepared to keep them on track. This is where the Math and English Support Centers come into play . These are the top two subject's that students struggle with . By having the instructors onsite to help them through any problems they might run into in their work, we are meeting a need that is often overlooked with online courses by themselves. For the other subjects they may be struggling in, we will reserve two virtual teacher slots to provide support as needed . Through our partnership with Jobs for Life, Central Carolina Community College, and Campbell University we want to Fonn JCPC/PA 001 JCPC Program Agreement Fonn structure las t revised 12/3 1/2012 Department of Public Safety 061520a HCBOC Page 320 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Take Two at the Academy encourage discussion and help the students to plan their next steps to a successful future. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated redu ctions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic ach ievement. These objectives must include impact on participants. 70% Clients will improve academic skills/performance. 70% Clients will have no new adjudications for a complaint with an offense date after the admission date. 70% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion . 70% Clients will actively participate in tutorial and/or academic enhancement activities as intended by program design/ the service plan . 70% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 70% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 70% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 70% Clients will have no new complaints with an offense date after the admission date. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. The Take Two program will address the Elevated Risk areas of School Behavior problems and Relationships with Peers . The Take Two program will be a much smaller more supportive setting than traditional high school. The goal will be for the students to feel at ease in the support centers and not in constant competition with the other students or · under scrutiny by the teacher. Through the significantly smaller class sizes and the structure of the support centers , we aim to make the students feel supported by each other and by the instructors. The students will know this is a place where everyone wants them to succeed and achieve their goals. Unlike the traditional high school setting, they will be in the classes together and not have the distractions often caused by changing classes and eating lunch in the cafeteria. These simple distractions, though they may seem benign, often lead to social stress and present opportunities to misbehave. Form JCPC/PA 001 JCPC Program Agreeme nt Form structure last revised 12/3 I /20 I 2 Department of Public Safety 061520a HCBOC Page 321 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Take Two at the Academy 1. Location : Lis t physical address(es) and de scribe wh ere program s ervices are delivered. The Take Two program will be held at 900 S Eleventh Street , Lillington , NC 27546 in the Academy at Lillington classrooms located on the STAR Academy campus. 2. Operation : Describe the daily/weekly schedule of program operation. The Take Two program will take place on Monday through Thursday from 3:30 - 6 :30 pm during the regular 2020-21 school year. The daily schedule will begin with student arrival and log in at 3 :30 pm . Snack/bathroom break at 5 :00-5:15 pm then back to work until dismissal at 6 :30 pm . How the students are divided among the two support centers will vary with the subjects they need assistance in . There will be a possibility of expanding to daytime hours to facilitate transition back to the students traditional school as well as extending the program into the summer months with our planned summer school program. 3. Staff Positions : Describe paid or volunteer position qualifications, (certifications, deg rees , work experience) and position(s) responsibilities relative to this component. HCS will have two paid instructors to run the Math and English support centers for the evening high school. This year we are going to invest in the professional development of our staff. We are going to get two staff members certified as Dropout Prevention Specialists through the National Dropout Prevention Council. This certification will help to make them more qualified to work with the at-risk students and help them to provide our students the best path to success possible. We will also have two virtual teacher slots reserved to assist the students w ho help in the other subject areas and we will recruit volunteer help to be onsite and assist in tutoring as needed . 4. Service Type SPEP : Describe implementation to include: Primary Service: Remedial Academic Program ; Secondary Service : None 5 . Admission Process : Describe the specific re ferral, screening, admission process (including timeline), the staff respon s ible for making decisions about admissions and rea sons why a referral may not be accepte d. The Take Two program will have an admission process that includes referrals and screening by interviews. The referrals will be made by counselors, social workers, parents, and /or court counselors . The timeline for the admission process will be limited to a few months before the semester begins. The staff responsible for making decisions about admissions will be the Program Coordinator. When the student is accepted , they will be required to sign an agreement to abide by the rules of the program and be given every opportunity to be successful. The reasons why a referred student may not be accepted are lack of commitment, their situation is not suitable for the program, or there are other program options that can fulfill their needs. 6. Termination Process: Describe the termination p roc ess to include the staff r esponsible for m aking decis ions and the crite ria for a s uccess ful te rmination , satisfacto,y termination , un successful completion and non-compliant termination. The termination process will include the Program Coordinator of the Take Two program , the instructor(s) of the Form JCPC/PA 001 JC PC Program Agreement Form st ructure last revised 12/31/20 12 De partmen t of Publi c Safe ty 061520a HCBOC Page 322 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Take Two at the Academy student, counselor, and the parents of the student. A successful termination will include a discussion about why the student's agreement was terminated and recommendations on what other options the student has going forward . How is the referring agency involved with the termination process? The referring agency will be consulted before and given the opportunity to be included during termination. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. We will be open to the Court Counselor or any other referring agent coming to visit the student during program hours to check and see how they are doing. The school will follow the Harnett County School System policy of sending report cards at the end of the six weeks for high school students . Parents will also be informed of the student's progress throughout the six weeks by official interim reports , telephone calls , meetings , and/or written communication from school personnel. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? Positive Behavioral Interventions and Supports (PSIS) is a program in place at STAR to help encourage students. This program includes parental involvement and direct communication along with a rewards system for students that exhibit good behavior. Harnett County Schools is also looking into becoming part of the PROMISE Program. The PROMISE program is an initiative designed to address the unique needs of students (Grades K-12), who have committed a specific non-violent behavioral infraction that would normally lead to a juvenile delinquency arrest and , therefore , entry into the juvenile justice system. In addition , it serves students who have committed infractions related to bullying and harassment. The PROMISE program has been designed to provide youth who have committed a delinquent act [that is classified as a non-violent misdemeanor and does not negatively affect public safety] the opportunity to participate in a series of evidence-based experiences, designed within the six PROMISE domains [Prevention , Recidivism , Opportunities , Mentoring , Intervention , Supports & Education]. Successful completion of the PROMISE program will serve as the acceptable consequence in lieu of an external suspension, expulsion, or delinquent referral to the juvenile justice system. The following behavioral objectives are used to evaluate student behavior: Class performance, respect for themselves as well as teachers, peers, and anyone who enters the school building, keeping a positive attitude, be on time for classes , being prepared for class , complete all assignments , no sleeping or putting your head down , no electronics or cell phones visible during instructional time , academic performance , accept positive feedback, no tobacco products of any kind are permitted on campus . Drugs , drug paraphernalia, or other controlled substances will be dealt with in accordance with the Board of Education policy and law enforcement agencies . No gang related actions : signs , drawings, language, clothes, etc will be tolerated Consequences: Write up warning/parent contact , counseling referral/parent contact, administrative conference. Offenses which could result in LONG-TERM SUSPENSION: assault on a school employee. 9 . Best Practice Model: D escribe what model or evidence-supported/best practice the program is based upon. This program was based on the Twilight High School model in Syracuse. The Syracuse School district opened twilight schools in all four of their traditional high schools for the students who were drifting through high school without really Fo rm JC PC/P A 00 I JC PC Program Agreement Fo rm structure last revised 12/3 1/20 12 Departme nt of Public S afet y 061520a HCBOC Page 323 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Take Two at the Academy making any progress . The biggest difference of the Twilight School was the class size. With fewer students and much less drama the school was much easier for many students to focus and feel relaxed. They also benefited from more one on one attention from instructors and support staff. In Guilford County the school district started their Twilight High School program in 2007. They have had so much success with it , there are now three locations and have graduated over 900 students from 2007 to 2018. Form JCPC/PA 001 JC PC Program Agreement Form s tructure las t revi sed 12/3 1/2012 Department of Public Safety 061520a HCBOC Page 324 SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County Schools (hereinafter referred to as the Spon soring Agency). DPS , the County, the JCPC and the Sponsoring Agency do mutually agree as follows : Term of Agreement This Ag reement shall become effective Jul 1, 2020 and shall terminate Jun 30, 2021. Payment to Sponsoring Agency All parties agree that seNices will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $40000 for the term of this agreement , unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation , allocation , and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall : 1. Disburse funds monthly to County Governments , for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. ReseNe the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures ; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors ; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC ; 6 . Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring ; and 7 . Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall : 1. Comply with all laws , ordinances , codes , rules , regulations, and licensing requirements that are applicable to the conduct of its business , including those of Federal, State , and local agencies having jurisdiction and/or authority; Form structure last revised 12 /20/201 3 Departm ent of P ubli c S a fe ty 061520a HCBOC Page 325 2. Comply with all Federal and State laws relating to equal employment opportunity ; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information , data , instruments , documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement ; 4. Acknowledge that in receiving , storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required , pursuant to 148 NCAC 118.0105, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports , records , and other information to properly document services rendered and outcomes ; also maintain an ability to send and receive electronic communication; 10 . Have the capacity to use DPS electronic, internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds , maintain reports , records , and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency ; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the JCPC Program Agreement, as allowed by NCGS §105-164.14(c}, the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS ; 13 . Submit JCPC Program Agreement Revisions, Third Quarter Accounting , Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS ; 14. Make personnel , reports, records and other information available to DPS , the County , the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes ; 15. Submit any other information requested by the JCPC, County or DPS ; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS , the State of North Carolina , the County and any of their officers , agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County ; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 148 NCAC 118, and in compliance with JCPC Policy 2: Operations: Program Operational Requirements Sponsoring Agency Contractor(s)/Subcontractors ~ Yes , subcontractors are included in the JCPC Program Agreement budget. If yes , the foll.owing only applies when subcontractors are providing services as described in the JCPC Program Agreement (listed in Line Item 190 of the budget). Form structure last revised 12/20/201 3 Departm ent of Public Safety 061520a HCBOC Page 326 20. Receive prior approval from DPS in the form of a contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information . 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds , and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures ; 22 . Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement ; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has , or shall secure at its own expense , all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with , DPS ; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC fund s for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N .C .G .S. §143B-801(a);143B-602;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS ; 5. Submit any other information requested by the County or DPS; and 6 . Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations : Program Oversight and Monitoring Reference: 148 NCAC 118.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11 . The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed , and either a public agency or a 501 (c) 3 private non- profit organization ; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions ; 3 . Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 11 B.0108 4 . Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Fann structure las t rev ised 12/20/201 3 Departm ent of Publ ic Safety 061520a HCBOC Page 327 Administrative Procedures ; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS . Reference: 148 NCAC 118; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions , as well as the rights and duties of the parties to this Program Agreement , are governed by the laws of North Carolina. The parties, by signing this Program Agreement , agree and submit , solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose , that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum , shall be Wake County , North Carolina , where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction , interpretation , and enforcement shall be determined . Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations . Beneficiaries: Except as herein specifically provided otherwise , this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS , the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Form stru cture las t rev ised 12/20/201 3 De partm ent of Public Safe ty 061520a HCBOC Page 328 Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property • the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to , such property . At the termination of this Program Agreement, the Sponsoring Agency , County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 148 NCAC 118.0110; JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement · Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C .G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts , shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities , both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program 's fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C .G .S. §147-64.7. Additionally , as the State funding authority, DPS shall have access to persons and records as a result of all Program Form s tructure las t rev ised 12/20/201 3 Depa rtment o f Publi c Safe ty 061520a HCBOC Page 329 Agreements entered into by State agencies or political subdivisions. Record Retention : Records shall not be destroyed , purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicable , or three years following the submission of a revised final Federal Financial Status Report. Also , if any litigation , claim , negotiation, audit, disallowance action , or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ON L Y will comply with this sect ion . Form must be attached to the Program Agreem ent u pon submissi on. The Sponsoring Agency shall be responsible for the payment of all State , local , and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts , as defined by N.C.G.S. 105-243.1, at the Federal , State , or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for p rofit o rganizations ONLY will c omply with this section . Form must be attached t o the Program Agreement upon submission. Consistent with the N.C .G .S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency 's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body . The policy shall address situations in which any of these individuals may directly or indirectly benefit , except as the Sponsoring Agency 's employees or members of its board or other governing body , from the Sponsoring Agency 's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual , or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds . The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability : In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Fo rm s truc ture last revised 12/20/201 3 De partment of Publi c Safety 061520a HCBOC Page 330 Termination for Cause: If, through any cause , the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision , the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency 's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined . The filing of a petition for bankruptcy by the Sponsoring Agency. shall be an act of default under this Program Agreement. Termination without Cause: DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed fo be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS , County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure : Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot , strikes , civil insurrection , earthquake, hurricane , tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises , requirements, terms , conditions , provisions , representations , guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein , or unless superseded by applicable Federal or State statutes of limitation . Fo rm stru cture last rev ised 12/20/2013 Department of Pu blic Safety END OF SECTION V -Terms of Agreement 061520a HCBOC Page 331 SECTION VI : BUDGET NARRATIVE Take Two at the Academy Item# Justification 120 Two virtual teache r slots at $2 ,2 31 per instructor per semester so that students are able to receive support in other subjects 120 Two instructors will be paid $21/hr for 432 hours to provide support in Math and English 190 Jobs for Life Specialist to come in and work with students to plan path for future , at a rate of $350 per class session not to exceed 20 class sessions 220 We would like to provide snacks and water for our students t o keep them on track. With an estimate of 144 days of classes, this allows for about 7 .17 snacks a day which are to include a drink and a snack. 230 Two national dropout prevention certifications at $450 each 230 Educational Field Trips -two per semester (4 total) to get the students out of the classroom . Transportation and staff will cost $500 , food will cost another $300, and then that leaves $200 for the reservations or tour expenses. 430 Use of Facilities at $40/day TOTAL Job Title Virtual Teacher (2 slots) to support other subjects s uch as Science and Civics English Instructor Math Instructor TOTAL Fonn JCPC/PA 00 1 JCPC Program Agreement Fonn stru ctu re last revised 12/3 1/20 12 Department of P ub li c Safety Fiscal Year FY 20-21 Expense In Kind Expense $8 ,924 $18,144 $7 ,000 $1 ,032 $900 $4 ,000 $4,320 $40,000 $4,320 Annual Expense Annual In Kind Wages Wages $8,924 $9 ,072 $9 ,072 $27,068 061520a HCBOC Page 332 SECTION VII Program: Take Two at the Academy Fiscal Year: FY 20-21 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II . Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Main!. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. !Total Fonn JCPC/PA 001 JCPC Program Agreem ent Fonn structure last revised 12/31 /2012 D epartment o f Public Safety Cash $34,068 $27,068 $7,000 $5,932 $1 ,032 $4,900 $40,000 Number of Months: 1 In Kind Total $34,068 $27,068 $0 $7,000 $5,932 $0 $1 ,032 .$4,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,320 $4,320 $0 $4,320 $4,320 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,320 $44,3201 061520a HCBOC Page 333 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 20-21 Harnett County Funding ID: 243-XXXX Sponsoring Agency: Harnett County Schools Program : Take Two at the Academy $40 ,000 DPS/JCPC Funds • This is the amount approved in your application 10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash Local Cash Local Cash $4 ,320 Local In-Kind Harnett County Schools use of facilities Other Other Other Other $44 ,320 TOTAL $4,000 Required Local Match Authorizing Official, Department of Public Safety The following signature certifies that this program agreement has been locally approved by 1he Board of County Commissioners. Chair, County Board of Commissioners or County Finance Director The following signature cerlijies that this program agreeme111 has been locally approved by the Juvenile Crime Prevention Council. Program Manager Fonn JC PC/PA 001 JCPC Program Agreement Fonn struc ture last revised 12/3 I /2012 Department of Publi c Safet y (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $4,320 Match Provided Date Date 2o Date 061520a HCBOC Page 334 W'Z:-, Dl'5) North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION IA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 20-21 DPS/JCPC FUNDING# (cont only)j543-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM:jHealthy Choices SPONSORING AGENCY: Eleventh Judicial District ReEntry, Inc. SPONSORING AGENCY 1329 N. Brightleaf Blvd. Suite A -2 PHYSICAL ADDRESS: Smithfield NC 27577 SPONSORING AGENCY PO Box 1153 MAILING ADDRESS : Smithfield NC 27577 TYPE: Non-Profit I I FEDERAL ID #j56-2106268 COMPONENT ID# NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 28528 Healthy Choices Interpersonal Ski ll Building $50,800 Program Manager Name & Address (same person on signature page) Name: Dot Ehlers Mailing PO Box 1153 Address: Phone: (919) 989-7278 Ext:1 I Fax: I (919) 989-8943 Contact Person (if different from program manager) Name: Dot Ehlers Mailing PO Box 1153 Address: Phone: (919) 989-7278 Ext:1 I Fax: I (919) 989-8943 Program Fiscal Officer {cannot be oroaram manaaer) Name: Antoan Whidbee Mailing POBox810 Address: Phone: (919) 934-3222 Ext: 1 Forni JCPC/PA 001 JCPC Program Agreement Form structure last rev ised 12 /3 1/20 12 Depa rtm ent of Public Safety " I Fax: I (919) 989-8943 Total cost of components: $ 50,800 Title: Executive Director City : Smithfield Zip: 27577 I E-mail: I reentrycp@gmail.com Title: Executive Director City: Smithfield Zip: 27577 I E-mail: I reentrycp@gmail.com Title: Board Treasurer City: Smithfield Z ip : 27577 I E-mail: I reentry cp@gmail.com 061520a HCBOC Page 335 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 28528 NAME OF COMPONENT: Healthy Choices BRIEF DESCRIPTION: Provides parenting and family skills programming that teaches interpersonal skills to youth and their parents(s). Strengthening the Family is an evidence based curriculum that will improve family relations , increase parenting skills , improve youth behavior, increase youths , social competencies and reduce substance abuse . Fonn JCPC/PA 00 1 JC PC Program Agreement Fonn s tructure last revised 12/3 1/20 12 Department of Publi c Safety 061520a HCBOC Page 336 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: Healthy Choices Component ID # 28528 What is this component's maximum client capacity at any given time? 20 Frequency of client contact per month: 11 Anticipated Average Length of 120 Days Stay: Total Component Cost: $50,aool -;.. by Estimated # to be served during funding period: 13 Estimated Average Cost Per Youth: $3 ,908 Applies to 5 continuation programs only. 0 0 Fonn JC PC/PA 001 JCPC Program Agreement Fonn stru cture last revised 01 /09/2012 Department o f Publi c Safety Actual number of youth admitted FY 18-19: 10 Number of admissions Juvenile Justice Referred 50% of total admissions Number of admissions Law Enforcement Referred 0% of total admissions Number of admissions District Court Referred 0% of total admissions 061520a HCBOC Page 337 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Healthy Choices 1 . Statement of the Problem : In concise terminology, describe how the program will address continuum need(s) in the county. Harnett County JCPC identified the following concerns for our youth and their families. There is an elevated percentage of parents with marginal parenting skills who provide inadequate suppervision ; there is an elevated percentage of parents/custodians and siblings with a criminal history; and there is an elevated youth reported fami ly discord. Healthy Choices will provide parenting , family skills building , and interpersonal skills . Many of the families of the at-risk youth we serve lack communciation skills , parent and child bonds , and the ability to settle family conflicts. Parents lack the knowledge and skills to manage thier youth's behavior, utilize effective discipline, manage stress and often abuse drugs. These parents do no recognize the effect of their behavior on their children. These deficits often lead to youth non-complaince, poor grades , the lack of attachment to school , agressive behavior and depression. These youth also have poor communtication skills, a lack of coping skills for handing anger and substance abuse problems. Utilizing the Strenthening the Family model, we will build on the family protective factors that promote a positive family climate. The program promotes family bonding by opening each session with family meals. In the parent only sessions parental monitoring, supervision , discipline and child rearing are discussed. The youth only sessions address managing anger, improving communciations skills, school success and substance use/abuse . Family communication of values and expectations will be addressed during the family portion of the program. Implementing this best practise model requires us to work with the entire family . 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Healthy Choices provides services to any at-risk youth ages 10 to 17 and their entire fam ily in an effort to build strong healthy families. We will serve youth with the following risk factors : skill deficits; low self-esteem; behavior problems; pro-drug attitudes ; lack of academic motivation ; psychological distubances ; lack of peer refusal skills; and who reject pro-social values. These are considered the most at-risk youth . Youth and families will be identified by the Juvenile Justice, courts , schools , social services and parents . There will be continuous contact with referral and potential referral agencies to ensure the target population is served . 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The goal is to nuture family relationships and increase adaptive functioning skills for the entire family and youth. We will focus on building family bonds , increasing parenting skills, improving child behavior, and teaching youth skills for communicating, coping with anger and recognizing feelings .. Each family will be assessed with regard to strengths , protectative factors and deficits. lndividuallized plans for each family will be developed. We will support and build strong families which decreases the youth's likelihood to associate and be influenced by negative peers and participate in criminal behavior. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, dis ruptive behavior at school, anticipated improved s c hool attendance and academic achievement. These objectives must include impact on participants. Form JC PC/PA 001 JCPC Program Agreeme nt Fo rm stru cture last rev ised 12/3 1/20 12 Departm ent of Public Safe ty 061520a HCBOC Page 338 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Healthy Choices ., 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion . 80 % Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 80% Clients will have no new complaints with an offense date after the admission date. 80% Clients will demonstrate improvement in targeted skills identified in the individual service plan . 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 80% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 80% Clients will have no new adjudications for a complaint with an offense date after the admission date. 5. Elevated Risks and Needs : Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Based on highlights of the FY 2019-20 risk assessment data for Harnett County, we will address family domain risk factors . These factors are an elevated percentage of adjudicated youth parents who lack parenting and supervision skills , elevated percentage of parents/custodians and siblings with a criminal history and an elevated percentage of youth who report family discord. We will utilize the evidence based Strengthening Families Program curriculm to improve family relations, increase parenting skills , improve school and at-home behavior, increase social competencies and reduce or prevent drug abuse. Additionally, Family bonding and attachment will be improved and social skills will be increased. Fo nn JCPC/PA 00 1 JC PC Program Agreement Fo nn structu re la st revised 12/3 1/2012 D ep a rtme nt of Public Safet y 061520a HCBOC Page 339 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Healthy Choices 1. Location: List physical address(es) and describe where program services are delivered. ReEntry has partnered with the Harnett County Commissioners for permanent office space at Shawtown. Our new office is located at the Shawtown Community Center 645 Shawtown Road Lillington NC . 2. Operation : Describe the daily/weekly schedule of program operation. We are providing intakes and family case management at our ReEntry office located at the Shawtown Community Center .. Strengthening the Family groups will be held on Wednesday nights from 6pm -9pm. The program is 1 o weekly sessions lasting 3 hours and include youth and their families . Each week session starts with our families sharing a meal and brief discussion based on curriculum outline. Following the meal , we have break-out sessions for both the youth ancta separate group for parents and guardians. The last hour of the session families come together to set goals for the week. Monthly family case managment includes the youth , parents/guardians , court counselor and reentry case manager. School visits will be completed as needed. We will also continue looking for opportunities to implement the Project Towards No Drugs (TND) curriculum groups at satelite locations, if needed . Schedule will be determined by the administration at each location . 3. Staff Positions : Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 1 Case Manager (3/4-time) Qualifications: BA in Social Work or human service field , 2 years experience with youth, or a combination of education & experience, and a desire to implement a strength-based best practice model. Responsibilities : Case Manager oversee caseload and will conduct intakes , advise family of program schedule, conduct case management sessions , and act as liasion between NCDPS-DACJJ , Juvenile Court, DSS, Mental Health, schools , and other referring agencies. Lead sessiions utilizing the Strengthening the Family curriculm . Group facilitators lead family groups, parent only groups and youth only groups . Case manager will be present in Juvenile Court to schedule intake appointment for each family. 2 Contractual Group Facilitators Qualifications: BA in Social Work or human service field , 2 years e xperience with youth. or a combination of education & experience, and a desire to implement a strength-based best practice model. Responsibilities : Lead sessions utilizing the Strengthening the Family and/or TND curriculum. Group facilitators lead family groups, parent only groups and youth only groups . 1 Services Quality Assurance Manager (part-time) Qualifications : BA in Social Work or human service field , 2 years experience with youth, or a combination of education & experience , and a desire to implement a strength based model. Responsibilities: Program Development, Audit client records to keeping in compliance with NCDPS JCPC Policy Standards; Monitoring Program compliance to the keep fidelity of the SF model and NCDPS JCPC Policy. NOTE: All program staff attend monthly treatment team meetings and receive guidance from the psychologist with regard to clinical and implementation stratergies. Fonn JC PC/PA 001 JC PC Program Ag reeme nt Fonn structure last revis ed I 2 /3 I /201 2 Departm ent o f Publi c Safe ty 061520a HCBOC Page 340 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Healthy Choices 4 . Service Type SPEP : Describe implementation to include : Primary Service: Social Skills Training ; Secondary Service: None 5. Admission Process : Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a refeffal may not be accepted. Juvenile Court referrals are our top priority because it allows us to intervene and possibly disrupt the anti-social patterns of court/court counselor involved youth. We also attend truancy court to identify other families in crisis. At- risk youth are targeted through presentations to school social workers, mental health , DSS , Juvenile Court, and our collaboration with other community stakeholders. The Case Manager will conduct a staffing with the referring agency and a comprehensive psycho-social intake with the family and client in order to obtain a thorough family history. Based on the referral , assessments , and psycho-social history families will be assigned to groups. During the intitial group session, we review program outline, complete pre-test , set goals, and group rules. All releases will be signed during the intake process. Initial contact with families is made within 1 O days of the referral. 6 . Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination , unsuccessful completion and non-compliant termination . Families will be successfully terminated after completing 10 family sessions , case management and an exit interview. Youth and families will be satisfactory terminated after completing at least 7 sessions , case management and demonstrating improvement in the areas of concern identified in their individualized treatment plan. Terminations will be identified as unsuccessful when clients fail to make progress on the individualized treatment plan , fail to attend group and/or case management, and/or are disruptive to the process without correction . The case manager and director will review cases for status updates and termination results . How is the referring agency involved with the termination process? Monthly staffings are conducted and/or progress reports submitted to the juvenile court counselors or other referring agency to monitor program compliance. The referring agency may participate in all family review meetings to address concerns. Juvenile court counselors may refer cases back to court for non-compliance. Cases referred from Truancy Court are reviewed as scheduled by the court. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. We are present in juvenile court and truancy court to target and screen appropriate cases and to schedule an intake appointment with each family. A referral form is completed and submitted to ReEntry by the referring agency. The Case Manager will make initial contact with families , conduct intake, family case management sessions , and schedule school visits as needed. The CM maintains ongoing contact with the assigned juvenile court counselor for each youth, with additional contacts as needed for critical cases. Each month , the CM and/or supervisor meet with Juvenile Court Counselors to staff cases regarding attendance, participation, successes, or concerns. Monthly progress reports are submitted to Juvenile Court or other referring agencies and client tracking is updated . 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? Fonn JCPC/PA 001 JCPC Program Agreement Forni structure las t revised 12/3 1/20 12 Dep artm ent of Publi c Safety 061520a HCBOC Page 341 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Healthy Choices Using the Strengthening Family model , family and youth will participate together in 10 group sessions. Each session begins with a family meal. These sessions will focus on building family bonds through family meetings , increased parent/youth time, and effective communication skills . There will break out groups for parents and youth only and then the families come together to work as families. Parents will learn the need to provide supervision , and effective discipline techniques while recognizing the the need for positive interactions. Youth will increase coping skills for anger, increase their ability to identify feelings , increase peer refusal skills and increase their knowledge of substance abuse. Project TND-Towards No Drug Abuse will be used only in the satellite locations. This is an 8-week program facilitated in a classroom-type setting. Students will increase interpersonal skills , adaptive coping and self-management skills, decision-making and critical thinking , and increased knowledge of the negative consequences of drug use. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon . We will utilize two different evidence-based curriculums. At the ReEntry office we will use the Strengthening Families model. This program addresses deliquent behavior by building on family bonds, conducting family meetings, teaching parenting skills and increasing the youth's social competencies. We will also utilize the 6-week Project TND-Towards No Drug Abuse model at satelite locations . Form JCPC/PA 001 JC PC Program Agreement Form struc ture last revised 12/31 /2012 Department of Public Safety 061520a HCBOC Page 342 SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Eleventh Judicial District ReEntry, Inc. (hereinafte r referred to as the Sponsoring Agency). DPS , the County, the JCPC and the Sponsoring Agency do mutually agree as follows : Term of Agreement This Agreement shall become effective Jul 1, 2020 and shall terminate Jun 30, 2021 . Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $40000 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation, allocation , and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments , for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2 . Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3 . Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4 . Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5 . Provide technical assistance , orientation and training to the Sponsoring Agency, the County and the JCPC; 6 . Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 3 . Operations: Program Oversight and Monitoring ; and 7 . Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the Form s tructure last revised 12/20/2 01 3 Depa rtment of Publ ic S a fety 061520a HCBOC Page 343 conduct of its business , including those of Federal , State , and local agencies having jurisdiction and/or authority ; 2 . Comply with all Federal and State laws relating to equal employment opportunity; 3 . Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information , data, instruments, documents , studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4 . Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures ; 6. Secure local match as required , pursuant to 148 NCAC 118.0105, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding ; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports, records , and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds , maintain reports . records , and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12 . When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the JCPC Program Agreement, as allowed by NCGS §105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS ; 13. Submit JCPC Program Agreement Revisions , Third Quarter Accounting , Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel , reports , records and other information available to DPS . the County , the JCPC , and/or the State Auditor for oversight , monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC , County or DPS ; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS , the State of North Carolina, the County and any of their officers, agents and employees , from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent , detect , and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 148 NCAC 118, and in compliance with JCPC Policy 2: Operations : Program Operational Requirements Sponsoring Agency Contractor(s)/Subcontractors ~ Yes, subcontractors are included in the JCPC Program Agreement budget. If yes , the following only applies when subcontractors are providing services as described in the JCPC Program Fo nn struc ture la st revised 12/20/201 3 De partment of Publi c Safety 061520a HCBOC Page 344 Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of a contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information . 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds , and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement ; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees . The Sponsoring Agency represents that it has , or shall secure at its own expense , all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with , DPS ; The JCPC shall : 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C .G.S. §143B-801(a);143B-602;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS ; 5. Submit any other information requested by the County or DPS ; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations : Program Oversight and Monitoring Reference: 14B NCAC 11B.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11 . The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed , and either a pub lic agency or a 501 (c) 3 private non- profit organization ; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions ; Fonn s tructure last revised 12/20/2013 Department of Publ ic Safe ty 061520a HCBOC Page 345 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 118.0108 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures ; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS ; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS . Reference: 148 NCAC 118; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions , as well as the rights and duties of the parties to this Program Agreement , are governed by the laws of North Carolina. The parties , by signing this Program Agreement, agree and submit , solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose , that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it , and their situs and forum , shall be Wake County, North Carolina, where all matters , whether sounding in Program Agreement or tort, relating to the validity, construction , interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted . However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise , this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement , and all rights of action relating to such Fonn struc ture last revised 12/20/2013 Departm ent of Public Safety 061520a HCBOC Page 346 enforcement, shall be strictly reserved to DPS , the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government , or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement , the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference : 148 NCAC 118.0110; JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C .G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities: An audit , when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum , the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Form s truc ture last revised 12/20/2013 D epartm ent of Public Safety 061520a HCBOC Page 347 Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C .G .S. §147-64 .7 . Additionall y, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed , pu rged or disposed of without the express written consent of DPS. State basic records retention po licy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicab le , or three years following the submission of a revised final Federal Financial Status Report . Also , if any litigation , claim , negotiation , audit , disaltowance action , or other action involving this Program Ag reement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for p ro fit o rg anization s O NLY will com ply with th is sec t io n. Form must be attach ed t o the Prog r am Agreeme nt upon s ubmissio n. The Sponsoring Agency shall be responsible for the payment of all State , local , and Federal taxes . Consistent with N. C .G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts , as defined by N.C.G.S. 105-243.1 , at the Federal , State , or local level. This written statement, Certifica tion of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission . Conflict of Interest -Not for profit orga nizati ons ON LY w ill co mply w it h t his section. Form mus t be attached to t he Program Agreement upo n su bmi s si on . Consistent w ith the N.C.G .S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency 's policy addressing conflicts of interest that may a rise involving the Sponsoring Agency 's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit , except as the Sponsoring Agency 's employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State fund s and shall include actions to be taken by the Sponsoring Agency or the individual , or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS , the County Government, JCPC and Sponsoring Agency . Severability: In the event that a court of competent jurisdiction holds that a provision or requ irement of this Program Form s truc ture last re vi sed 12/20/20 13 Departm ent of Pub li c Safety 061520a HCBOC Page 348 Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause : If, through any cause. the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall , at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined . The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein , the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination . Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing , signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action . nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane. tornado, or other catastrophic natural event or act of God. Survival of Promises : All promises , requirements , terms, conditions , provisions , representations , guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Form s tru cture last revised 12/20/201 3 Department of Publi c Safety END OF SECTION V -Terms of Agreement 061520a HCBOC Page 349 SECTION VI: BUDGET NARRATIVE Healthy Choices Item# Justification 120 1-Quality Assu rance Manager@ $20/h r x 3 10/hours a year $6 ,200 120 1/2 Time Case Manager @ $25/hr x 960/hours a year $24 ,000 180 FICA expenses for Case Manager and Quality Assurance) 190 1 Group Facilitator@ $20/hour x 55/hrs. each ($1 ,100) 220 Food for wkly group $100 month for 12 months 320 Telephone Service ($ 250/mo x 12 mo) 410 Office Space $900 month x 12 months 430 copier maintenance 450 Profess ional Liability Insurance TOTAL Job Title 1-Quality Assurance Manager@ $20/hr x 310/hours a year $6 ,200 1-Case manager/program director completes intakes , providment, attends client staffing , provides court co verage and facilitate g ro ups 30 hours week at $25/hr TOTAL Form JCPC/PA 00 1 JCPC Program Agreement Form struc ture las t revised 12/3 1/2012 Depart m ent of Pub lic Safet y Fiscal Year FY 20-21 Expense In Kind Expense $6,200 $24,000 $2 ,310 $1 ,100 $820 $3 ,000 $10 ,800 $278 $2 ,292 $40,000 $10,800 Annual Expense Annual In Kind Wages Wages $6,200 $24,000 $30,200 061520a HCBOC Page 350 SECTION VII Program: Healthy Choices Fiscal Year: FY 20-21 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II . Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 41 O Rental or Real Property 430 Equipment Rental 440 Service and Maint. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. !Total Form JCPC/PA 001 JCPC Program Agr eement Form s tructure last revised 12/3 l /2012 D epa rtment o f Public Safe ty Cash $33,610 $30,200 $2,310 $1 ,100 $820 $820 $3,000 $3,000 $2,570 $278 $2 ,292 $40,000 Number of Months: 12 In Kind Total $33,610 $30 ,200 $2 ,310 $1,100 $820 $0 $820 $0 $0 $0 $0 $0 $0 $3,000 $0 $3,000 $0 $0 $0 $0 $0 $0 $10,800 $13,370 $10,800 $10,800 $278 $0 $2,292 $0 $0 $0 $0 $0 $0 $0 $10,800 $50,8001 061520a HCBOC Page 351 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 20-21 Harnett County Funding ID: 543-XXXX Sponsoring Agency: Eleventh Judicial District ReEntry, Inc. Program : Healthy Choices $40,000 DPS/JCPC Funds • This is the amount approved in your application 10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? $0 County Cash n/a Local Cash Local Cash $10,800 Local In-Kind ReEntry Other Other Other Other $50 ,800 TOTAL $4,000 Required Local Match Authorizing Official, Department of Public Safety The following signature certifies that this program agreement has been locally approved by the Board of County Commissioners. Chair, County Bc-· -.,f c..;ommissioners or County Finance Director The following signature cert ifies that this program agreement has been lo cally approved by the Juvenile Crime Prevention Co uncil. Program Manager Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31 /2012 Department of Publ ic Safety (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $10 ,800 Match Provided Date Date Date 061520a HCBOC Page 352 *=Zt l)IJSJ North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION IA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD : FY 20-21 DPS/JCPC FUNDING# (cont only)j243-XXXX COUNTY: Harnett AREA : Central Area Multi-County: No Multi-Components Yes NAME OF PROGRAM:IPAL Academic Career Readiness SPONSORING AGENCY: Dunn Police Athletic & Activities League, inc. SPONSORING AGENCY 610 Fairground Rd. PHYSICAL ADDRESS: Dunn NC 28334 SPONSORING AGENCY PO Box: 1238 MAILING ADDRESS: Dunn NC 28335 TYPE: Non-Profit I I FEDERAL ID #146-4258788 COMPONENT ID# NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 28715 PAL Academic Career Readiness Vocational Skills $33,000 28883 PAL (SKIP) School Kids In Power Tutoring/Academic Enhancement $33,000 Total cost of components: $66,000 Program Manager Name & Address (same person on signature page) Name: Rodney Rowland Mailing PO Box: 1238 Address: Phone: (910) 892-1873 l Fax:1 Contact Person (if different from program manager) Name: Rodney Rowland Malling PO Box: 1238 Address: Phone: (910) 892-1873 I Fax:1 Program Fiscal Officer (cannot be oroaram manaaer) Name: Shawnana Cameron Mailing PO Box: 1238 Address: Phone: (910) 893-1873 Fonn JCPC/PA 001 J CPC Program Agreement Fonn s tructure last revised I 2 /3 1/2012 Department of Publ ic Safety l Fax:1 Title: Executive Director City: Dunn Zip: 28335 I E-mail: I director@dunnpal.org Title: Executive Director City: Dunn Zip:128335 I E-mail: I director@dunnpal.org Title: Treasurer City: Dunn Zip: 28335 I E-mail: I director@dunnpal.org 061520a HCBOC Page 353 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 287 15 NAME OF COMPONENT: PAL Academic Career Readiness BRIEF DESCRIPTION: The Career Readiness Prog ram works with youth 13-19 years old in training and skilled development in a specific job trade . This program w ill expose youth to work and college related experiences: teach youth proper etiquette in dress, manners, interview skills , communications skills , money management and job skills . Youth partner w ith local companies for work experience. We will work partner with Central Carol ina Community College , Harnett County Schools , and Harnett County Workforce Development. COMPONENT ID # COMPONENT INFORMATION 28883 NAME OF COMPONENT: PAL (SKIP) School Kids In Power BRIEF DESCRIPTION : Tutoring and Academic Enrichment for youth 10-17 years old to increase grades in school in reading and math, increase school attendance , decrease school suspensions and increase positive social interactions. The SKIP Program through Dunn PAL provides services to help supplement the schools curriculum by providing hands on learn ing to include College and Career Readiness Classes . The program also provides an opportunity fo r field trips designed to be an educational enrichment experi ence. Form JC PC/PA 00 1 JC PC Program Agreement Form struct ure last revised 12/31/2012 Department o f Publ ic Safety 061520a HCBOC Page 354 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components Yes Component Service Statistics lPROGRAM COMPONENT INFORMATION. APPLICATION YEAR Component Name: PAL Academic Career Readiness Component ID# 28715 What is this component's maximum client capacity at any given time? 24 Frequency of client contact per month: 12 Anticipated Average Length of 60 Days Stay: Total Component Cost: $33.oool .;. by Estimated# to be served during funding period: 35 Estimated Average Cost Per Youth: $943 A pplies to 0 continuation programs o nly. 0 0 Form JC PC/PA 001 JC PC Prog ram Agreement Form structure last revised O I /09/2 01 2 Departm ent o f Publi c S afety Actual number of youth admitted FY 18-19: 0 Number of admissions Juvenile Justice Referred 0% of total admissions Number of admissions Law Enforcement Referred 0% of total admissions Number of admissions District Court Referred 0% of total admissions 061520a HCBOC Page 355 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: PAL Academic Career Readiness 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Academic enrichment for youth ages 13-19 to increase grades in school reading and math, increase school attendance, decrease school suspensions and increase positive social interactions . Through Dunn PAL we will provide services to help supplement the schools curriculum by providing hands on learning to include College and Career Readiness . The program also provides an opportunity for youth to engage in work-site learning experience. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. The target population will be youth in grades 9-12 in Harnett County. In keeping with the Dunn PAL's mission those targeted are youth who are considered at-risk. These youth may be referred by any of the following sources ; Juvenile Court Counselors . parents . counselors, police officers , teachers . community leaders, youth themselves, guardians/ parents. relatives , etc. There is an instruction process to be completed prior to job placement. We will target youth by connecting with schools, personal contact and the media. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The program will assist youth in educating them on their workforce skill set and the best career for them. We hope to lower youth problems in school and in the community by working with schools , law enforcement, parents and employers. In working with multiple resources in the government and private sector, we hope to help provide excellent career readiness training where youth will learn essential skills along with the ultimate goal to get youth employed while lowering the juvenile crime rate and lower youth problems at school and home. -Provide a safe environment -Provide safe and supervised programs -Keep consta nt communication with all stake holders (community and school) -Enhance Police and Community Relations to give positive interaction with youth . -Provide a learning environment on each youth's level. -Provide hands on learning for youth. -Track progress for success, deficiencies and enhancements. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 80% Clients will successfully or satisfactorily complete services as intended by the program design/service plan . 80% Clients will have no new complaints with an offense date after the admission date. 90% Clients will increase overall knowledge of vocational skills or readiness to enter the workforce. 80% Clients will actively participate in vocational skill building activities as intended by the program design/service plan . 90 % Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan . 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. Fo rni JC PC/PA 00 1 JCPC Program Agreem ent Form structure last rev ised 12/3 1/201 2 Dep artment of Public Safe ty 061520a HCBOC Page 356 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: PAL Academic Caree r Readiness 80% Clients will have no new adjudications for a complaint with an offense date after the admission date. 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion . 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudic ated juveniles lis ted in the local JCPC Reques t for Proposa l. The Career Readiness Program will work with youth ages 13-19 who are identified through Raise The Age as being at- risk of becoming first time delinquent juveniles or have a first offense currently , we also will be proactive in finding resources and training for youth who may have reports of substance abuse issues , work with other providers on mental health issues and work with youth that have low to serious behavior problems at school. We will also work with youth who are at-risk or invol ved with negative and/or delinquent peers or have a lack of parental supervision . We will accomplish this as stated below: We will address lack of respect for authority, absence of positive role models and lack of socially acceptable values. Fonn JCPC/P A 0 0 1 JC PC Progra m Agreem ent Forni st ru cture las t revised 12/3 1/201 2 Department of P ublic Safety 061520a HCBOC Page 357 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: PAL Academic Career Readiness 1. Location: List physical address(es) and describe where program services are delivered. Dunn PAL Main Office 610 Fairground Road Dunn, NC 28334 -and- PAL Education Building 1103 N. Ellis Avenue Dunn , NC 28334 Both locations are next to each other. The Career Readiness Instructor and STEAM Instructor will work together and meet with each other daily about the youth . They will also exchange youth weekly so both personnel work with all the youth weekly. The Career Readiness Instructor will visit in-person and email to the Various employers in Harnett County and development 30 day notes and evaluations on the youth progress assigned to each location. The Career Readiness Instructor will also conduct training to the various employers on working with youth assigned as interns. 2. Operation: Describe the daily/weekly schedule of program operation. The schedule will be as follows : Youth: Monday, Tuesday, Thursday and Friday: 3:00-7 :00pm Youth: Wednesday: 3:00-6 :00pm Staff: Monday , Tuesday, Thursday and Friday: 1 :00 -7:00pm Wednesday : 12:00-6:00pm The schedule is basic and subject to change depending on activities of the day . 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. We will employ two individuals who will coordinate this program : 1) Career Readiness Instructor 2) STEAM Instructor These instructors will provide instruction as it relates to :business etiquette , resume writing , literacy/financial literacy, and help them with work-based learning. Fonn JC PC/PA 001 JC PC Program Agreem ent Fonn structure last revised 12/3 1/20 12 Department of Publi c Safety 061520a HCBOC Page 358 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: PAL Academic Career Readiness 4 . Service Type SPEP: Describe implementation to include: Primary Service : Job Training ; Secondary Service: Remedial Academic Program 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Any youth or parent seeking to enroll in this program will have to meet with PAL staff and our partner, Harnett Workforce Development (Job Link) to complete an assessment , application , agree to all rules and must be committed to daily involvement. The referral process for Dunn PAL is implemented by a referral form that their parenUguardian , counselor, law enforcement, school staff or social services can complete. Each youth's progress will be tracked through communication with our career readiness instructor, Job Link, emp loyer partner and our online database. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. A youth can be terminated at anytime for rule violations , moving out of the county , quitting school or graduation from school. Termination can also occur if the youth satisfactory completes all assessments , classroom training and work- based learning , thus becoming full-time employed with a trade or industry. How is the referring agency involved with the termination process? The Career Readiness and the STEAM Instructor will communicate with juvenile services via in-person , telephone, email and 30 day progress notes. Communicate with Harnett County Workforce Development (Job Link) in-person, telephone , email, in-person training and 30 day progress notes . Communicate with teachers in-person, telephone, email and 30 day progress notes. Communicate with employer partners in-person , telephone , email and 30 day progress notes. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Career Readiness and the STEAM Instructor will communicate with juvenile services via in-person, telephone , email and 30 day progress notes. Communicate with Harnett County Workforce Development (Job Link) in-person, telephone , email, in-person training and 30 day progress notes. Communicate with teachers in-person , telephone, email and 30 day progress notes. Communicate with employer partners in-person , telephone, email and 30 day progress notes. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The component will work with local school systems and youth through the Career Readiness and STEAM instructors to help better the youth in the program (s), thus reducing drop out rates and helping them learn a trade and become employed. Dunn PAL Career Readiness is partnering with the Dunn Chamber of Commerce, local churches and community to enhance this component. Each youth will be matched with a job 9. Best Practice Model : Describe what model or evidence-supported/best practice the program is based upon . Form JCPC/PA 001 JCPC Pro gram Agreement Form structure last revised 12/31/2012 De partme nt of Publi c Safety 061520a HCBOC Page 359 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: PAL Academic Career Readiness The Dunn PAL's Career Readiness program is based on the Harnett County workforce development model. This is where we combine employment, training and supportive services and programs into a market-based system that meets the needs of the workforce and industry. Fonn JCPC/PA 001 JCPC Program Agreement Fonn struc ture last revised 12/3 1/201 2 Department of Public Safety 061520a HCBOC Page 360 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components Yes Component Service Statistics I PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: PAL (SKIP) School Kids In Power Component ID # 28883 What is this component's maximum client capacity at any given time? 24 Frequency of client contact per month: 12 Anticipated Average Length of 60 Days Stay: Total Component Cost: $33 ,oool + b y Estimated # to be served during funding period: 35 Estimated Average Cost Per Youth: $943 Applies to 0 continuation programs only. 0 0 Fo nn JCPC/PA 001 JC PC Program Agreement Fonn structure la st revised O I /09/2012 Dep artment of Public Safet y Actual number of youth admitted FY 18-19: 0 Number of admissions Juvenile Justice Referred 0% of total admissions Number of admissions Law Enforcement Referred 0% of total admissions Number of admissions District Court Referred 0% of total admissions 061520a HCBOC Page 361 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: PAL (SKIP) School Kids In Power 1. Statement of the Problem : In concise termino l ogy, describ e how the program will address continu um need(s) in the county. According to the North Carolina Department of Public Safety Division of Juvenile Justice 2016 Annual Report for the sixth consecutive year the juvenile delinquency rate Quvenile crime) in the State of North Carolina has decreased . Also according to this report , over that si x-year period , the State has experienced a 28% decrease in juvenile delinquency. In addition , there are fewer youth being committed by the court to long-term stays in the Division of Juvenile Justice's youth development centers. In 2016 187 youth were committed to youth development centers which were the lowest level ever recorded and represents a 48% decrease from since 2010. Overall, over the last decade , juvenile commitments have dropped almost every year. With the juvenile delinquency rate being decreased from previous years , there is more emphasis focused on community based programming working with prevention and intervention . According to the North Carolina Department of Public Safety Division of Juvenile Justice 2016 Annual Report, Juvenile Gang Involvement/affiliation has been on the rise since 2014 increasing a half percent each year. Due to Raise The Age , NC (Ages 16-17) we will add more youth into the Juvenile Services Division . Low classroom grades and test scores of students in school , in-school and out-of-school suspensions and well as excessive absences and trouble in school lead to juvenile problems both in school and in the community. Lack of positive social interaction with both peers and adults lead to juvenile problems. Juvenile Gang Affiliation being on the rise leads to Juvenile Crime and all the above stated . Lack of safe places and superv ised learning instruction for youth after school. 2. Target Population: Describ e th e target population , including age, and the steps ta k en to in s ure th a t the target population is s erved. The target population will be ages 10-17 boys and girls in Elementary through High Schoo l in the Harnett County area in keeping with PAL's Mission Statement. Those targeted are youth with minor court involvement , At-Risk of Court Involvement and may be referred by any of the following sources (Parents, Court Counselors , Police Officers , School Teachers , Sc hool Counselors and Administration staff, Community Leaders , Youth Themselves , Guardians , relatives , etc.). There is appli cation pro cess to be completed prior to admission. We will target youth via multiple resources to include (newspaper, social media outlets, schools , online outlets and personal contact). 3 . Program Goal(s): Provide a brief s tatement to desc ribe th e overall purpose of the program. The program will assist in educating the youth it serves with their homework, tutoring youth on specific subjects of weakness , and computer training with internet access to improve the youth grades in public school. We hope to lower youth problems in school and in the community by working with area schools , parents and law enforcement. In working with multiple resources in the government and private sector we hope to help provide sound education along with work experience to get youth to work and thus lower juvenile crime and lower youth problems such as lack of respect for authority, lack of socially acceptab le values and improving positive self image. 1. Provide a safe environment 2. Provide safe and supervised programs 3. Keep constant communication w ith all stake holders (Community and School ) Fo rm JC PC/PA 00 1 JCPC Program Agreeme nt Form structure last rev ised 12/3 1/20 12 Department of Publi c Safety 061520a HCBOC Page 362 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: PAL (SKIP) School Kids In Power 4 . Enhance Police and Community Relations to give positive interaction with youth 5. Provide a learning environment on each youths level 6 . Provide hands on learning for youth 7. Track progress for success, deficiencies and enhancements 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 80% Clients will improve academic skills/performance. 80% Clients will have no new complaints with an offense date after the admission date . 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 80% Clients will successfully or satisfactorily complete services as intended by the program design/service plan . 80% Clients will have no new adjudications for a complaint with an offense date after the admission date. 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 80% Clients will actively participate in tutorial and/or academic enhancement activities as intended by program design/ the service plan. 80% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan . S. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. SKIP component will work with youth ages 10-17 years old who are At-Risk of becoming 1st time delinquent juveniles or have a first offense currently . we are also will be proactive in providing resources and training for youth who may have reports of substance abuse issues , work with other providers on mental health issues and those at-risk of becoming involved , work with youth that are low, and moderate to serious behavior problems at school. We will also work with youth who are At-risk or involved with negative and/or delinquent peers. We also work with youth and their families to fill in the gap of lack of parental supervision. We will accomplish this as stated below. Youth (ages 10-17) tutoring and homework assistance are priority risk factors in Harnett County. We will address lack of respect for authority, absence of positive role models and lack of socially acceptable values in the SKIP component. PAL will strive to prevent and reduce juvenile crime in Harnett County by focusing on identifying , tracking and educating the youth on their academic weaknesses which will make them strong mentally and lower problems in the classroom. PAL will coordinate with schools and teachers to ensure the student is getting help in the proper classes. Individual and group sessions will be provided to ensure quality performance of each student. A comprehensive mentoring program is in place to provide each student a mentor to help with homework and access with them in school. This is a partnership with Dunn Area Chamber of Commerce, local churches and citizens in the community that provide mentors and they are assigned to work with youth to help with grades and be positive role models. Furthermore, helping educate the parents is a vital role for them successfully working with their children. Form JC PC/PA 001 J C PC Progra m Agreem e nt Form structure last revised 12/3 1/201 2 D epartme nt o f Publi c Safet y 061520a HCBOC Page 363 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: PAL (SKIP) School Kids In Power 1 . Location: List physical address(es) and describe where program services are delivered. Dunn Police Athletic & Activities League 610 Fairground Road Dunn , NC 28334. Also PAL Education Building 1103 N . Ellis Avenue Dunn , NC and Dunn PAL Gym 610 East Johnson St. Dunn , NC 28334. Dunn PAL Main Office is where students each have a hot meal each day in our cafeteria , attend some computer classes and where our Media Arts Classes are held . The PAL Education Building is where our students meet each day to finish homework and have some enrichment sessions to include STEAM (Science, Technology, Engineering , Arts and Math). Our Dunn PAL Gym is where we hold some classes , students have athletic/recreation opportunities . A lot of learning will be out of the classroom on educational field trips. 2. Operation: Describe the daily/weekly schedule of program operation . Tutoring/Homework help -Monday, Tuesday , Wednesday and Thursday= 4-4 :30 pm Enrichment Classes -Monday , Tuesday, Wednesday and Thursday= 4 :30-5 pm College & Career Readiness -Monday, Tuesday , Wednesday and Thursday= 5-5 :30 pm Enrichment also College & Career Readiness classes and field trips -Fridays= 3:30-5:3 0 pm The schedule is basic and subject to change depending on activities for the day. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. After-school Instructors will work with youth in a group setting with their homework and specific course subjects. Staff will also be able to assist parents with the proper way to help their children as it relates to helping them with their homework. This will be a two paid part-time positions working no more than 35 hours a week. Instructors will also conduct hands on learning through Media Arts and STEAM classes as well as educational field trips. Must have prior experience in helping youth with homework. Must be willing to help youth. Teacher Certificate preferred . Alternative Instructor I -Current Employee has been employed since April 2018. She has a Masters in Psychology, EMT/CPR Certified & Effective teacher training certified. Duties & Responsibilities-Youth intake, parent intake, assist with after school tutoring/homework help & enrichment. Coordinate with school teachers & collect surveys, assessments & report cards. Alternative Instructor II-Recent hire. She has a degree in BS in Criminal Justice & AAS Certified Paralegal. 1 year experience substitute teacher at Ramsey St Alternative School, 1 year community sport paraprofessional at Great Expectations Mental Health Services, 2 years experience Residential Treatment Supervisor/Qualified Professional at Children 's Home Inc in Franklin, NC . 2 years experience as a Youth Program Assistant Ill at Meridiam Behavior Health in Silva , NC . Duties & Responsibilities-Attend Harnett County JCPC meetings Attend monthly meetings Attend juvenile court regularly & admit any referrals from juvenile court Prepare notes , reports etc in juvenile court on deferred youth Maintain NC Allies JCPC grant data bases Fonn J C PC/P A 00 I JCPC Program Agreement Form structure last revi s ed 12/3 1/2012 De pa rtm ent of Publi c Safety 061520a HCBOC Page 364 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: PAL (SKIP) School Kids In Power Provide intake, progress & termination documentation of deferred youth & regularly communicate with juvenile court, law enforcement and any other referrals of youth Assist with after school tutoring/homework help & enrichment. Coordinate with school teachers & collect surveys, assessments & report cards Administrative Assistant-Employed since June 2015 Duties & Responsibilities-Answer phones, data entry , process payments , may assist Alternative Instructor II as needed & attend JCPC meetings with Alternative Instructor II After School/Summer Program Coordinator-Employed since May 2019 Duties & Responsibilities-Oversees Alternative Instructor I , II & all after school/summer staff Partner with schools for student education , may attend JCPC meetings Reports to Executive Director & acts as liaison for schools & service agencies Interacts with parents about any concerns Processes any disciplinary actions of youth in after school/summer programs 4. Service Type SPEP: Describe implementation to include: Primary Service: Remedial Academic Program ; Secondary Service: Work experience 5. Admission Process : Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Any youth or parent seeking to enroll in this program will have to meet with the After-school Coordinator, complete an admission application , complete an education agreement, agree to all rules and must attend 12 hours a week. The approval of the admission process takes 2-3 days. The referral process for Dunn PAL is implemented by a referral form that their parenUguardian , court counselors, law enforcement, school staff or social services can complete and send to Dunn PAL. Dunn PAL will then have the student and parenUguardian complete a full application and submit it to Dunn PAL for membership. Since Dunn PAL is voluntary, it will be the responsibility of the parenUguardian to assure completion. Each youth is tracked in our on-line database and must re-apply every year from the date the membership is received . Anyone may also register on-line at Dunn PAL's website www.dunnpal.org . The After-school Coordinator may place a student on a waiting list if the program is full. The Coordinator may reject an applicant if there is any sex related crimes or the coordinator feels after consultation with authorities that the child could pose a severe security risk to other students. After the initial admission process is complete the student will begin attending the next business day. 6 . Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination . A youth can be terminated at anytime for rule violations, moving out of county, quitting school or graduation from school. Termination can also occur if the youth satisfactory completes all assignments and grades are increased above a C for the entire semester. A student may also be terminated if they fail to complete the required 12 hours a week attendance that was explained at admission . The After-school Coordinator checks all grades at school and checks to see if youth in in compliance with all terms set out prior to admission . The After-school Coordinator makes all determinations on criteria being followed. The After-school Coordinator or his/her designee will determine termination procedures and contact parenUguardian and the referral agency of compliance either successful , satisfactory, Fonn JCPC/PA 001 JCPC Program Agreement Fonn structure last revised 12/3 I/2012 Department of Public Safety 061520a HCBOC Page 365 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: PAL (SKIP) School Kids In Power unsuccessful or non-compliant termination. How is the referring agency involved with the termination process? The After-school Coordinator checks all grades at school and checks to see if youth in in compliance with all terms set out prior to admission . The After-school Coordinator makes all determinations on criteria being followed. The After- school Coordinator or his/her designee will determine termination procedures and contact parent/guardian and the referral agency of compliance either successful , satisfactory, unsuccessful or non-compliant termination. The JCPC Coordinator, After-school program Coordinator and the referring agency/juvenile court counselor will coordinate ongoing of concerns and courses of action to include termination . 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The SKIP component will communicate with Juvenile Court/services and referring agency through the After-school Coordinator, Mentor Coordinator and Youth Advocate of the Dunn Police Athletic/Activities League (Dunn PAL). The SKIP Component will also partner with various organizations to help youth to be well rounded . 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The component w ill work with the local school systems and youth through the After-school Coordinator to help better educate the youth in the program, thus increasing grades and reducing drop out rates . Dunn PAL SKIP is partnering with the Dunn Area Chamber of Commerce, local churches and citizens to add the mentoring program with the tutoring/ academic enhancement component. Each youth will be matched with an adult or peer and have one-to-one assistance. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Structuring out of school time to improve academic achievement, We use the US Department of Education 21st Century Community Learning Centers model. Curriculum will be followed by the Harnett County School System. School textbooks and online resources will be used. Professional Development will also be used on line https ://y4y.ed. gov/ and Harnett County Schools. We also have a Professional Development facilitator on site. Fonn JCPC/P A 00 I JCPC Program Agreement Fonn structure last revised 12/3 I /20 12 Department of Publi c Safety 061520a HCBOC Page 366 SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Dunn Police Athletic & Activities League, inc . (hereinafter referred to as the Sponsoring Agency). DPS , the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul 1, 2020 and shall terminate Jun 30, 2021 . Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $60000 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation , allocation , and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall : 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance , orientation and training to the Sponsoring Agency, the County and the JCPC ; 6 . Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7 . Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall: 1. Comply with all laws , ordinances, codes, rules, regulations, and licensing requirements that are applicable to the Fonn structure last revised 12/20/2013 D epartment of Public Safety 061520a HCBOC Page 367 conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity ; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information, data , instruments , documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving , storing , processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures ; 6. Secure local match as required, pursuant to 148 NCAC 118.0105 , for the approved JCPC funds; 7 . Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding ; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports, records, and other information to properly document services rendered and outcomes ; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds , maintain reports , records , and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency ; 12 . When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the JCPC Program Agreement , as allowed by NCGS §105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS ; 13. Submit JCPC Program Agreement Revisions , Third Quarter Accounting , Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14 . Make personnel, reports, records and other information available to DPS , the County, the JCPC , and/or the State Auditor for oversight, monitoring and evaluatio n purposes; 15. Submit any other information requested by the JCPC, County or DPS ; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers , agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement ; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference : 14B NCAC 11B , and in compliance with JCPC Policy 2: Operations : Program Operational Requirements Sponsoring Agency Contractor(s)/Subcontractors ~ No, subcontractors are not included in the JCPC Program Agreement budget. If yes , the following only applies when subcontractors are providing services as described in the JCPC Program Form structure las t rev ised 12/20/2 01 3 De partment of Public Safety 061520a HCBOC Page 368 Agreement (l isted in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of a contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies wifl be notified requesting this information . 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22 . Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23 . Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has , or shall secure at its own expense , all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall : 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2 . Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code ; N.C .G.S . §143B-801(a);143B-602 ;143B-851 3. Review and loca ll y approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS ; 5. Submit any other information requested by the County or DPS ; and 6 . Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations : Program Oversight and Monitoring Reference: 148 NCAC 118.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1 . Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non- profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions; Form structure last r evised 12/20/201 3 Department of Public Safet y 061520a HCBOC Page 369 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 118.0108 4 . Comply with the Ju venile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures ; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS ; and 6 . Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS . Reference: 148 NCAC 118; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions , as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina . The parties , by signing this Program Agreement , agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree , solely for such purpose , that the exclusive venue for any legal proceedings shall be Wake County , North Carolina . The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum , shall be Wake County, North Carolina , where all matters, whether sounding in Program Agreement or tort, relating to the validity , construction , interpretation, and enforcement shall be determined . Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to re ceive payment hereunder shall be permitted . However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations . Beneficiaries: Except as herein specifically provided otherwise , this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement , and all rights of action relating to such Fonn structure las t revised 12/20/20 13 Department of Public Safety 061520a HCBOC Page 370 enforcement , shall be strictly reserved to DPS , the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person . It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS . The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to , such property. At the termination of this Program Agreement, the Sponsoring Agency , County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 148 NCAC 118.0110; JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit , combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles , all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Form struc ture las t rev is ed 12/20/201 3 D epartment of Publi c Safety 061520a HCBOC Page 371 Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N .C .G .S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions . Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS . State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicable , or three years following the submission of a revised final Federal Financial Status Report. Also , if any litigation , claim , negotiation, audit, disallowance action , or other action involving this Program Agreement has been started before expiration of the five-year retention period described above , the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above , whichever is later. No Overdue Tax Debt -Not for p r ofit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State , local, and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body , stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G .S . 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Ta x Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission . Conflict of Interest -Not fo r profit organizati ons ONLY will comply with this section. Fo rm must be attached to the Program Agreement upon subm ission. Consistent with the N.C .G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency 's policy addressing conflicts of interest that may arise involving the Sponsoring Agency 's management employees and the members of its board of directors or other governing body . The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission . Amendment: This Agreernent may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS , the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Form s truc ture la st rev ised 12/20/2013 Departme nt of Public Safet y 061520a HCBOC Page 372 Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause : If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for an y satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision , the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined . The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause : DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein , the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed b y an authorized representative of DPS , County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot , strikes , civil insurrection, earthquake , hurricane, tornado , or other catastrophic natural event or act of God. Survival of Promises: All promises , requirements , terms , conditions. provisions , representations , guarantees , and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically prov ided otherwise herein, o r unless superseded by applicable Federal or State statutes of limitation . Form structure last rev ised 12/20/201 3 Departm ent of Publi c Safety END OF SECTION V -Terms of Agreement 061520a HCBOC Page 373 SECTION VI : BUDGET NARRATIVE PAL Academic Career Readiness Item# Justification 120 After-sc hoo l Tutoring l nstructor-12.00 hr., 24 hours a week 44 weeks excluding holidays 120 Career Readiness Instructor -$13 .00 hr, 24 hours a week , 44 weeks , excluding holidays 120 One After-school Tutoring Coordinator -$13 .00 hr .. 24 hours a week, 44 weeks excluding holidays 120 Career Readiness STEAM In structor PT $12 hours a week , 24 hours a week, 44 weeks , excluding holidays 120 Administrative Assistant 180 FICA for Four Staff at 7.65% each 180 Workers Compensation for three staff at 3% each 180 Unemployment for three staff at 3% each TOTAL Job Title After-school Tutoring Instructor-Working with youth on homework, tutoring , enrichment classes to include college and career Instructor-working with juvenille court and counselors , reporting on grant , working with youth on homework, tutoring , enrichment classes to include college and career After-school Tutoring coordinator and court counselor Liaison -mo nitors program for su ccess. develops programs to implement, supervises staff, recruit volunteers, reports on program related to after-school tutoring and homework. Career Readiness STEAM Instructor PT will be working with youth in STEAM activities related to careersholidays Administrative keeping up with paperwork for JCPC TOTAL Fonn JC PC/PA 00 1 JCP C Program Agreeme nt Fonn stru cture last revised 12/3 1/20 12 D epartm ent of P ubl ic Safety Fiscal Year FY 20-21 Expense In Kind Expense $1 2 ,672 $1 3,728 $13 ,728 $12 ,672 $6 ,000 $4 ,039 $1 ,580 $1 ,581 $66,000 Annual Expense Annual In Kind Wages Wages $12 ,672 $13 ,728 $13 ,728 $12 ,672 $6,000 $58,800 061520a HCBOC Page 374 SECTION VII Program: PAL Academic Career Readiness Fiscal Year: FY 20-21 Number of Months: 12 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II . Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 41 O Rental or Real Property 430 Equipment Rental 440 Service and Main!. C ontracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. !Total Fonn JC PC /P A 00 I JC PC Pro gram Agreeme nt Fo nn s tructure last rev i sed 12/3 1/2012 Depa rtme nt of Pub lic Safe ty Cash In Kind $66,000 $58 ,800 $7 ,200 $66,000 Total $66,000 $58,800 $7 ,200 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 sss,ooo! 061520a HCBOC Page 375 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 20-21 Harnett County Funding ID: 243-XXXX Sponsoring Agency : Dunn Police Athletic & Activities League, inc. Program : PAL Academic Career Readiness $60 ,000 DPS/JCPC Funds • This is the amount approved in your application 10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? $6,000 County Cash Local Cash (Specify Source) The Dunn Police Athletic League will match cash (Specify Source) on the grant $66,000 Local Cash Local In-Kind Other Other Other Other TOTAL Authorizing Official, Department of Public Safety $6,000 Required Local Match The following signature certifies that this program agreem ent has been locally approved by the Board of Co un ty Com missioners. Chair, County Board of Commissioners or County Finance Director Th e following signature certifies !h at this program agreemenl has been locally approved by the Juvenile Crime Prevention Co un cil. Program Manager Form JCPC/PA 001 JCPC Program Agreement Form structure last revi s ed 12/3 1/20 12 Department of Public Safety (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $6,000 Match Provided Date Date Date 061520a HCBOC Page 376 W"Z't DP5J North Carolina Department of Public Safety JCPC Program -Program Application ***DRAFT*** SECTION I A SPONSORING AGENCY ANO PROGRAM INFORMATION FUNDING PERIOD: FY 20-21 OPS/JCPC FUNDING# (cont only)l243-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM:llifeguard Instruction and Development Services SPONSORING AGENCY : YMCA of the San dhills SPONSORING AGENCY 2717 Ft Bragg Rd PHYSICAL ADDRESS: Fayetteville NC 28303 SPONSORING AGENCY 2717 Ft Bragg Rd MAILING ADDRESS: Fayetteville NC 28303 TYPE: Non-Profit I I FEDERAL ID #156-0582025 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 28994 Lifeguard Training, Employment, Social Development Vocational Skills $38,000 Program Mana ger Name & Address (s ame person on signature page) Name: Kathy Foxen Mailing 107 Carletta Cagle Dr Address: Phone: (518) 505-6016 I Fax: I (910) 323-5650 Contact Person (if different from program manager) Name: Rick Houp Mailing 107 Carl etta Cagle Dr. Address : Phone: (910) 578-0436 I Fax:1 (910)323-5650 Program Fiscal Officer (cannot be oroaram manaaer) Name: Ri ck Houp Mailing 107 Carletta Cagl e Dr Address: Phone: (910) 578-0436 I Form JCPC/P A 004 JCPC Program Application DRAFT Form structure last revised 12/31/2012 Department of Public Safety Fax: I (910) 323-5650 Total cost of components: $38,000 Titl e: Executive Director City: Cameron Zip: 28326 I : I kathy.foxen@ymcaofthesandhills. E-mail : org Title: CEO City: Cameron Zip: 28326 I E-mail:lrickh.ymcanc@gmail.com Title: City: Cameron Zip : 28326 I E-mail : I rickh.ymcanc@gmail.com 061520a HCBOC Page 377 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 28994 NAME OF COMPONENT: Lifeguard Training, Employment, Social De ve lopment BRIEF DESCRIPTION: The YMCA of the Sandhills has experience in the recruitment and training of lifeguards. Our Y oversees 18 seasonal and year-round pools. The Lifeguard Instru ction and Development Service recru it s candidates ages 15-19 and instructs them to swim , train as lifeguards and offer employment. Youth are picked up by the Y th roug hout the county and brought to the Harnett Y facility. Once at the Y teens will recei ve homework assistance, a healthy snack, social mentoring and lifeguard Instruction. Fonn JCPC/P A 004 J CPC P rogram Application DRAFT Fonn structure last revised 12/3 1/2012 Department of Public Safety 061520a HCBOC Page 378 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: Lifeguard Training, Employment, Social Development Component ID # 28994 What is this component's maximum client capacity at any given time? 120 Frequency of client contact per month: 10 Anticipated Average Length of 110 Days Stay: Total Component Cost: $38,oool + by Estimated # to be served during funding period: 120 Estimated Average Cost Per Youth: $317 Actual number of youth admitted FY 18-19: Applies to 0 Number of admissions Juvenile Justice Referred continuation programs only. 0 Number of admissions Law Enforcement Referred 0 Number of admissions District Court Referred Form JCPC/P A 004 JCPC Program Application DRAFT Fonn structure last rev ised 0 1/09 /201 2 Department of Public Safety 0 0% of total admissions 0% of total admissions 0% of total admissions 061520a HCBOC Page 379 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Lifeguard Training , Employment, Social Development 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. In many parts of our county teens are isolated by limited family support, economic status , transportation, and opportunities. Youth who live in single-parent homes, depressed or challenged neighborhoods, without access to dependable transportation lack the opportunities to improve their circumstances. Because of boredom, frustration or anger, many youths eventually begin to act out. Such actions can be seen in the use of drugs, crime, destructive behavior or acts of violence. If we are to reduce such acts perpetrated by teens we must develop and provide the opportunities to for them to improve their circumstances. This can be done by providing a broader support base, a means to travel outside of their environment, the learning a skill and gaining meaningful employment. T he Lifeguard Instruction and Development Service (LIDS) offers the teen positive role models, in a supportive environment, an opportunity to learn and improve their economic circumstances. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Youth ages 14-19 3 . Program Goal(s): Provide a brief statement to describe the overall purpose of the program. To provide an opportunity to "at risk" youth to learn a skill, develop self-worth, engage with positive role models , and become gainfully employed. In so doing provide the means to a better future 4 . Measurable Objective(s): State in measurable terms(%) the intended e ffect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 70% Clients will successfully or sa tisfactorily complete services as intended by the program design/service plan. 70% Clients will increase overall knowledge of vocational ski lls or readiness to enter the workforce. 50% Clients will have no new adjudications for a complaint with an offense date after the admission date . 50% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 25% Clients successfully/satisfacto ri ly completing th e program will have no new adjudications in the 12 months following completion. 50% Clients will redu ce specific problem behaviors presented at referral and targeted in the individual service plan. 50% Clients will have no new comp laints with an offense date after the admission date. 70% Clients will actively participate in vocational skill bu ilding activities as intended by the program design/service plan. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Provide a facility, staff, and a means of transport to the YMCA for the purpose of education, mentoring, skill development and employment. Form JCPC/PA 004 JCPC Program Appli cation DRAFT Fonn structure last revised 12/31/2012 Department of P ublic Safety 061520a HCBOC Page 380 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Lifeguard Training , Employment, Social Development 1. Location: List physical address(es) and describe where program services are delivered. Th e Saleeby Family YMCA, Harnett County located at 107 Carletta Cagle Dr. Cameron NC 28326 2. Operation : Describe the daily/weekly schedule of program operation. Thursday 3:30 PM though 8:30 PM , Friday 3:30 PM through 9 :30 PM, Saturday 9:00 AM-5:00 PM , Sundays 1 :00 PM through 6:00 PM. Each training class is four consecutive weeks , 8 sessions a calendar year Teens are picked up and returned by the Y daily from school or to their home. While at the Y they are fed a healthy snack and/or dinner, given assistance with their homework, hear from local community role models , receive instruction in swimming, CPR training , water rescue and an opportunity to socialize. 3. Staff Positions : Describe paid or volunteer position qualifications, (certifications , degrees, work experience) and position(s) responsibilities relative to this component. All YMCA swim and lifeguard instructors have received their certification as Course Instructors. This is a 60-hour training session. Most have multiple years and experience as class instructors. The Coordinator of the LIDS Program has a Masters Degree in Health and Wellness , 20 years of Lifeguard instruction experience and trained thousands of youth to become lifeguards. Our homework assistance team is led by a North Carolina certified teacher with 6 years of classroom experience. Our mentors are volunteers who have gone through a vetting process that include multiple interviews, background checks and attend an 8 hour Y mentoring class . 4. Service Type SPEP: Describe implementation to in clude: Provides a service: Instruction , education and employment 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Youth can be refeered to the Y through the County, school system, the Sheriffs Department or by completing an application form. To be a part of the program a parent or guardian must sign a letter of agreement to attend 80 % of all class sessions. All participants must pass a written exam , perform all necessary skills and complete the course for employment. Interviews with the program are conducted by Y professionals and volunteer Those who do not agree to the terms of the training will not be permitted to participate. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. The YMCA Aquatics Director will review all applicant's completed paperwork and notes from the interview group . Those who apply to the program will receive a written notice of acceptance or non-acceptance. Those not selected will be given the opportunity to apply for the next session. Those who attend 80% of the class session or more and are given a written test and must receive a passing grade. Those who do not receive a passing grade are given a second opportunity to take the test after added instruction from our staff. Once students have passed the written exam they are given a skill test. If they pass the skill test they are awarded a certificate of completion. If they do not pass the skill test thay are given individual instruction and given the test a second time. After completing the written and skill test successfully they are offered th e opportunity for employment with the YMCA at one of the 18 pools we staff and Form JCPC/PA 0 04 JCPC Program Application DRAFT Fonn structure last revise d 12/31/2012 D epartment o f Public Safety 061520a HCBOC Page 381 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Lifeguard Training , Employment, Social Development manage. How is the referring agency involved with the termination process? The referring agency is not directly involved in the termination process . They do recieve a copy of the letter sent to the parent/guardian as to why their teen did not rcieve their course certificatrion . 7. Referring Agency Interaction : Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. All communication to referring agencies is through a written and mailed letter(s). Additional communication may be shared by the Y Director and referring agency through phone conversations or face to face contact. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? We remove obstacles by taking the time to educate the parent and teen of our program and expectations. We provide to those who need it the transportation to attend class. Experienced instructors, train ed volunteers, and small classes will help teens stay focused and encourage proper behavior. In helping a teen develop a skill they acquire self-worth which is lacked in many juvenile offenders. Directed physical activity promotes appropriate behavior. Positive role models encourage the making of good decisions. Employment with the Y is typically 30 to 40 hours a week which reduces idle time and gives the means to provide for o ne's self. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. The Lifeguard and Development Service (LIDS) is a National YMCA program usually taught in the inner city. Our Y has adapted the program to our local communities. In the past 3 years, we have had 329 youth participate in the Fayettevill e co urse with a completion rate of 73%. To date, 214 teens have been hired by the Y as lifeguards through this program. Our model is being considered by the Department of Defense as a tool to promote a healthier lifestyle among teens for the purpose of recruitment. Form JCPC/PA 004 J CPC Program Application DRAFT Form structure last revised 12/31 /2012 D epartment of Public Safety 061520a HCBOC Page 382 SECTIONV Terms of Agreement This section of the JCPC Program Application will ONLY be completed if approved for funding and will be included in the required JCPC Program Agreement document for completion . This Agreement is entered into by and between Department of Publi c Safety, (hereinafter referred to as the DPS), and County, {hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as th e JCPC) and (hereina fter referred to as the Sponsoring Agency). The DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective ___ and shall terminate ___ _ Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount$ for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision . Availability of Funds: All partie s to this Agreeme nt agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for thi s purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment t o th e Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the Genera l Assembly; 2. Reserve the right to suspend payment to the County for any non -compliance by the Sponsoring Agency with any reportin g requireme nts set forth in the JCPC Policy and Procedures ; 3. Notify in writing th e County and Sponsoring Agency immediately if payments are suspended and again once payments resume ; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency an d approved subcontractors; 5 . Provide te ch ni ca l as sistance , orientation and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring ; and 7. Notify parties entering into this Agre eme nt of all due dates in a timely manner in order for reports to be submitted by the established due date. Fonn structure last revised 12/20/201 3 D epartment of Public Safety 061520a HCBOC Page 383 The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required, pursuant to 148 NCAC 11 B.0105, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds, maintain reports, records , and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the JCPC Program Agreement, as allowed by NCGS §105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS , the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC, County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 148 NCAC 118, and in compliance with JCPC Policy 2: Operations : Program Operational Requirements Sponsoring Agency Contractor(s)ISubcontractors D Yes, subcontractors are included in the JCPC Program Agreement budget. Fe nn structure las t re vised 12/20/201 3 D epartment of Public Safety 061520a HCBOC Page 384 D No, subcontractors are not included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of a contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and fo r th e supervision of its employees. The Sponsoring Agency repre sents that it has, or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees sha ll not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comp ly with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carol in a Adm in istrative Code; N.C.G.S. §143B-801(a);143B-602;143B-851 3. Review and locally approve Program Agreement Revisions received f rom the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5. Submit any other information requested by the County or DPS; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in acco rdance with JCPC Policy 3. Operations: Program Oversight and Monitoring Reference: 14B NCAC 11B.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non - profit organization; Fonn structure l ast revised 12/20/201 3 D epartment of Public Safety 061520a HCBOC Page 385 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 14B NCAC 118.0108 4. Comply with the Juvenile Crime Pre ve ntion Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 14B NGA C 11 B; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose , that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and ag reements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters , whether sounding in Program Agreement or tort , relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder s hall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone othe r than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of Fann structure last revi sed 12/20/2013 Department of Public Sa fe ty 061520a HCBOC Page 386 and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS , the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. ' Reference: 148 NCAC 11 B. 011 O; JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement · Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S . §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Fann structure l ast revised 12/20/20 13 Department of P ublic Safety 061520a HCBOC Page 387 Access to Persons and Records: The State Auditor sha ll have access to persons and records as a result of all Program Agreements entered into by State agencies or political subd ivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall no t be destroyed , purged or disposed of without the express written consent of DPS. State basic records re te ntion policy requires all records to be retained for a minimum of five years or until all audit exceptions have been reso lved, whichever is longer. If the Program Agreeme nt is subject to Federa l policy and regulations, record retention may be longer than five years since records must be retained for a period of three years fol lowing submission of the final Federal Financial Status Report, if applica bl e, o r th ree years following the submission of a revised final Federal Financial Sta tus Report. Also, if any litigation , claim, negotiation, audit, disallowa nce action , or other action involving this Program Agreement has been started before expiration of the five-year re tention period described above, the records must be retained until comp letion of the action and reso lution of all issues which arise fro m it , or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. Th e Spo nsoring Agency shall be responsible for the payment of al l State, local, and Federa l taxes. Consistent wi t h N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement comp let ed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal , State , or local level. This written statement, Certification of No Overdue Tax Debts, shall b e completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. Cons ist ent w ith t he N.C .G.S. §143C-6 -23 (b), not for profit organizations sh a ll fi le wi t h DPS and the County a copy of that Sponsor ing Age ncy 's policy add ressing confli cts of interest that may arise involving the Sponsor ing Agency's management employees and the members of its board of directors or other governing body. T h e policy shall add r ess si tu ations in wh ich any of these ind ividuals may directly or indirectly be nefit, except as the Sponsoring Agency's emp loyees or members of its b oa rd or other governing body, from th e Sponsoring Agency's di sb ursing of S tate funds and sha ll include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of inte res t and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds . The Sponsoring Agency shall also complete the DPS Confli ct of In terest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to th e JCPC Program Ag reement upon submission. Amendment: This Ag reemen t may not be amended ora ll y or by performance . Any amendment must be requested by the Sponsor ing Agency through su bm ission of a J CPC Program Agreement Rev is ion and executed by duly authorized representatives of DPS, the County Government , JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisd iction ho lds that a provision or requirement of this Program Fonn structure las t revised 12/20/2013 Department of Public Safety 061520a HCBOC Page 388 Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made . Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of l ia bility to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any defau lt or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency sha ll not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing , signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nu clear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God . Survival of Promises: All promises, r equ irements, terms , cond itions, provisions , representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein , or unless superseded by applicable Federal or State statutes of limitati o n. Form structure last revised 12/20/2013 Department of P ubli c Safety END OF SECTION V -Terms of Agreement 061520a HCBOC Page 389 SECTION VI: BUDGET NARRATIVE lifeguard Instruction and Development Services Item# Justification 120 Program Manager, Instructors , Vehicle Drivers 180 Benefits 220 Snacks and Meals 260 In structional Booklets and Certificates 290 Training CPR Masks 310 Vehicle used in Transportation to Y 450 Ad.ditional required programs insurance TOTAL Job Title YMCA Aquatics Director, Lifeguard Instructors , Van drivers ' TOTAL Fo rm JCPC/PA 004 JCPC Program Application DRAFT Form structure last revised 12/31/2012 Department of Public Safety Fiscal Year FY 20-21 Expense In Kind Expense $29,313 $1,473 $1,200 $6,820 $1,600 $3,200 $450 $44,056 Annual Expense Annual In Kind Wages Wages $29,313 $29,313 061520a HCBOC Page 390 SECTION V II Pro gram: lifeguard Instruction and Development Services Fi scal Y ear: FY 20-21 N umber of Months: 0 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services* *Cont ract s MUST be attached II. Supplies & Mate rials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill . Current Obligations & Services 310 Travel & T ransporta ti on 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Ex penses 410 Rental or Real Property 430 Equipment Ren tal 440 Service and Main!. Contracts 4 50 Insurance & Bonding 490 Other Fixed Charges V . Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & l mprov. !Total Form JCPC/PA 004 JCPC Program Application DRAFT Fann structure last revised 12/31/2012 Department of Public Safety Cash In Ki nd $30 ,786 $29,3 13 $1,473 $9,620 $1,200 $6 ,820 $1,600 $3,200 $3,200 $450 $450 $44,056 Tota l $30,786 $29,313 $1,473 $0 $9,620 $0 $1,200 $0 $0 $0 $6,820 $0 $1,600 $3,200 $3,200 $0 $0 $0 $0 $0 $0 $0 $450 $0 $0 $0 $450 $0 $0 $0 $0 $0 $0 $0 $44,0561 061520a HCBOC Page 391 S ECTION V III I SOURCES OF PROGRAM REVENUE (ALL SOURC ES) FY 20-21 Harn ett Cou nty Funding ID : 243 -XXXX Spon sori n g Agen cy : 'Eb , 000 $0 10% i:<f l OS"/.e $0 i YMCA of the Sandhills DPS/JCPC Fu nds Loca l Match Rate County Cash Local Cash Local Ca sh Local In -Kind Othe r Other Other Other TOTAL Progra m : life guard Instruction a nd Development Services • Th is is the amount of your request on your application Is the L oca l Mat c h Rate 10%, 20% o r 3 0 %? Required Local Match ~I (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) Lli~I $O Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenil e Crime Prevention Council of this County in accordance with the procedmes established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements of the No1th Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juveni le Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division o f Adult Co1Tection and Juvenile Just ice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly o f the State of North Carolina. Chair, County Board of Commissioners or County Fin ance Dire ctor Chai r, Juven ile Crime P re venti on Council Ka th y Foxe n P rogram Manager Form JCPC/PA 004 JCPC Program App lication DRAFT Fonn s tructure la st revised 12/31/2012 D epartment of Public Safety Date Date {) 061520a HCBOC Page 392 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 20-21 Harnett County Funding ID: 243 -XXXX Sponsoring Agency : YMCA of the Sandhills $0 DPS/JCPC Funds 10% Local Match Rate County Cash Local Cash Local Cash Local In-Kind Other Other Other Other $0 TOTAL Program: lifeguard Instruction and Development Services * This is the amount of your request on your applicati on Is the Local Match Rate 10%, 20% or 30%? $0 Required Local Match (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $0 Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime P revention Council. Agencies seeking funding must be able to meet the applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Counci l, second with the Coun ty Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Conection and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the State of North Carolina. Chair, County Board of Commissioners or County Finance Director Kathy Foxen Program Manager Fonn JCPC/PA 004 JCPC Program Application DRAFT Fonn structure l ast rev ised 12 /31/20 12 D epartment of Public Safety Date Date 061520a HCBOC Page 393 Board Meeting Agenda Item AGENDA ITEM MEETING DATE: June 15, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Award of Bid for County's property & liability insurance broker REQUESTED BY: Administration REQUEST: Administration requests award of bid to the NCACC Risk Management Liability and Property Pool as the County's property & liability insurance broker for an initial one-year term. The NCACC Risk Pool was chosen over the other carriers for their proactive risk management and loss control activities, their extensive training programs designed specifically for county governments including spcial programs for law enforcement, as well as their focus on meeting the long-term needs of the pool members. Their Board of Trustees is comprised of county commissioners and county management. Staff will n egotiate the specific terms of the policy and will request a higher umbrella coverage than was provided initially. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\gwheeler\AppData\Local\Microsoft\ Windows\lNetCache\Content.O utlook\ W5ENE9SY\agenda form prop li ab in s 6.15.20 .docx Page l of I 061520a HCBOC Page 394 2019-2020 Expiring Program Line of Coverage Surry {Travelers/ AIG /Safety National) Automobile Liability & Physical $247,042 Damage Crime $2,744 Cyber Liability $13,504 Employment Practices Liability Included in GL General Liability $181,827 Law Enforcement Legal Liability Included in GL Public Officials (Management) Included in GL Liability Property Damage $234,756 including Equipment Breakdown Umbrella Liability/Excess Liability $34,184 Broker Fee $40,000 Sub Total $754,057 Excess Workers' Compensation $164,200 & Employers' Liability Grand Total $918,257 COUNTY OF HARNETT PREMIUM SUMMARY 2020-2021 2020-2021 Proposed Proposed Program Program Surry Surry (Liberty {Travelers/ AIG Mutual/ /Safety Travelers/ National) Safety National) $299,173 $192,141 $2,972 $2,972 $14,762 $12,620 $32,947 $37,875 $48,737 $57,088 $87,390 $87,264 $25,952 $40,260 $298,325 $246,271 $35,341 $37,279 $40,000 $40,000 $885,599 $753,770 $163,430 $163,430 $1,049,029 $917,200 1 2020-2021 2020-2021 2020-2021 Proposed Proposed Proposed Program Program .Program Surry (Alternate NCACC Pool Snipes {Trident/ Property Alliant) Program) $192,141 $242,976 $225,541 $2,972 $968 $6,635 $12,620 Included $24,644 $37,875 $46,849 $48,310 $57,088 $51,097 $67,095 $87,264 $109,388 $132,441 $40,260 $61,359 $12,773 $298,325 $197,887 $403,947 $37,279 $93,388 $114,558 $40,000 $0 $0 $805,824 $803,912 $1,035,944 $163,430 Not Quoted Not Quoted $969,254 $803,912 $1,035,944 061520a HCBOC Page 395 AGENDA ITEM6 June 15, 2020 APPOINTMENTS NEEDED EASTERN CAROLINA REGIONAL HOUSING AUTHORITY Barry Blevins would like to be aQQointed to serve on this board to re lace Yolanda Massey. (AP.plication attached.) HARNETT COUNTY BOARD OF ADJUSTMENT There are vacancies for alternate members representing District 3, 4 and 5 on this Board. HARNETT REGIONAL JETPORT COMMITTEE James W. Johnson III (Jim) would like to be appointed to serve as the District 4 representative on this committee. (Application attached.) HISTORIC PROPERTIES COMMISSION Patricia Chalmers would like to be reappointed as the District 5 representative on this commission. HOME COMMUNITY CARE BLOCK GRANT COMMITTEE There is one (1) vacancy on thi s committee. NONPROFIT COMMITTEE There is a District 5 vacancy on this committee. NURSING HOME COMMUNITY ADVISORY COMMITTEE Roger Brown would like to be reappointed to serve on this committee. There are two (2) vacancies on thi s committee. SOCIAL SERVICES BOARD Mildred Page would like to be rea2 ointed to serve on this Board. SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION T here is a vacancy on this board for a Private Sector representative. 061520a HCBOC Page 396 APPLICATION TO SER\'!: 01\ A BOARD APPO JN 'I ED BY T Iil: I--IARJ\ETT COlTNTY BOARD OI-CO~vlMISSIONERS VO T JNfi DISTRICT (Plca,c check district numbc, in which you h\'c): 0 Di!<trict I , Commissionc, McKoy·s D District 4, Commi~s1011cr Spnngle's [tMSist1ict 2. Commi ss1on1:r Johnson·s D District 5, Commi~s ioncr Miller\ 0 District 3. Commissioner Penny 's T ELEPHONE : (HOME) 4/~ -1'f y ~ ///? (WORK) EMAIL ADDRESS ,bb/et//,,;,_s ,eA:,rHL//·ol'j,,- PRESENT OCCUPATION : c::~ ~a-j 41~K.-/ j./A1l..J~I/ o('/,.,,z YEARS OF FORMAL EDUCATION: _J'._cJ___,~,._._~~--------------- CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH voe HAVF PARTICIPATED: AA-1£/flc.,tx A-uoe-//1-f;I/YI ;;,/l f(,,,£/," A-,,/,#/Ah<,--;A,?u,, ;;.,,.,,,,~!/v<:). ~/o,,,.; A Ss dt:/&t.,,, r;/: MA:,Pu,t/-CX~c.~~ j ~/'/>'t' }..,,...•,-,,. ~~-'-""'--:..:..:..:...-<=-.,."""'-'""1""'fL""-----«;;-l...:::..::..:.='..LJCL4.....'...!-'-'-.-.L-;- tf:J_1t-__,d_UL 5'v .t AAT DATE: 5~~ ;02,o SIGNATlJRF: ~:t: .::-1 &;A'----...-- ,/ FOR OFFICE USE 0:--JL Y : DATE RECEIVED DATE FORWARDE D TO COUNl Y COMM ISSIONERS : --------------- 061520a HCBOC Page 397 APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD ~ 1 M. ti: C0 ;:_t1±y :re:_+-'Port CMM :~'€ NAME: J ~ M-e .5 l v . L .J , · ""°' ) :IiuJ .I\ .s a ~ _7[[_ ADDRESS: ~ U 730 ~ 3; 0) SST> W ocJd c../U> /I l>/, A 11 ~ J IZ"I" NC .;) 7 WI VOTING DISTRICT: (Please check district number in which you live): D District 1, Commissioner McKoy g-6'istrict 4, Commissioner Springle D District 2, Commissioner Jolmson D District 5, Commissioner Miller D District 3, Commissioner Penny TELEPHONE: (HOME) °'.. \ <\ l.o ~ 3 (.p lo Sd-. (WORK) q \ q -u, ~ :i -~ ;l 3 1 EMAILADDRESSJP ~J't>hO~Qt\'.ptopRrties ,CQ,N',. C<t\\ -Q. \(\ -4 ~'1-q49 t PRESENT OCCUPATION: Xe{) l i::or J Ru GT: o O'i'ir 1 De ve .. l't:>~ I YEARS OF FORMAL EDUCATION: I&;. -72h, I 73 S t:>o ,~MJ S c/evu '2.-€? CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HA VE PARTICIPATED: DATE: {e .... '1 -:1 02 l> SIGNAT _ CA0--;=&.) O jc. ~ ~ = **************************************** FOR OFFICE USE ONLY: DATERECEIVED: ------------------------- DATE FORWARDED TO COUNTY COMMISSIONERS : -------------- Nc.S u, 061520a HCBOC Page 398 ~(~ Harnett COUNTY NORTH CAROLINA AGENDA ITEM '1 RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS TO PRESERVE AND DEFEND THE RIGHT TO PEACEFULLY ASSEMBLE AND CONDEMNING ACTS OF VIOLENCE AND LOOTING WHEREAS, the Constitution of the United States is the Supreme Law of our nation; and WHEREAS, the First Amendment to the United States Constitution states: "Congress shall make no law ... abridging the freedom of speech or the press ; or the right of the people peaceably to assemble, and to petition the government for a redress of grievances"; and WHEREAS, Article 1, Section 12 of the North Carolina Constitution states : "the people have a right to assemble together to consult for their common good, to instruct their representatives, and to apply to the General Assembly for redress of grievances"; and WHEREAS, the right to peaceably assemble is a fundamental right for the protection of liberty and for the preservation of the United States and its Constitution; and WHEREAS, the right to peaceably assemble does not include the right to loot, destroy property, or commit other acts of violence; and WHEREAS, members of the Harnett County Board of Commissioners have taken an oath to defend and uphold the Constitutions of the United States and of North Carolina; and WHEREAS, the Hamett County Board of Commissioners wishes to express its deep and abiding commitment to protecting all Constitutional rights of citizens of the County of Hamett, including the First Amendment of the United States Constitution and to condemn those who attempt to unlawfully deprive any citizen of their constitutional right to life, liberty, or property under the guise of peaceful assembly. NOW THEREFORE BE IT RESOLVED that the Hamett County Board of Commissioners declares that the Board will uphold the Constitutional right to peaceably assemble and will take necessary action, within the limits of the Constitutions of the United States and of North Carolina, to prevent looting, destruction of property, and other acts of violence that are unlawful , unacceptable, and contrary to the purpose of peaceful protests . 061520a HCBOC Page 399 FURTHERMORE, the Hamett County Board of Commissioners implores the President of the United States , the United States Congress, the North Carolina Legislature, the Governor of North Carolina, and law enforcement agencies to protect the rights of all law-abiding citizens to peaceably assemble and to prevent or subdue any attempts to loot, destroy property, or commit any other violent acts which threaten the safety and well-being of all citizens and their property. HARNETT COUNTY BOARD OF COMMISSIONERS Howard Penny, Chairman Joe Miller, Vice Chairman Mark B. Johnson Barbara McKoy C . Gordon Springle 061520a HCBOC Page 400 AGENDA ITEM 8 NOTICE OF PUBLIC HEARING ON PROPOSED RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO RELOCATE BOUNDARY LINES BETWEEN ADJOINING FIRE PROTECTION SERVICE DISTRICTS The Harnett County Board of Commissioners believes that it is in the best interest of the affected property owners of the Westarea and Sumrnerville-Bunnlevel Fire Protection Districts to relocate a portion of the boundaries of these districts. A copy of the report as required by l 53A- 304.3(b) for the proposed relocation may be reviewed at the Office of the Clerk to the Board of Commissioners, 420 McKinney Parkway, Lillington, North Carolina during regular business hours of8:00a.m. to 5:00p.m. Monday through Friday . A public hearing will be held by the Harnett County Board of Commissioners on Monday, June 15, 2020, at 6 :OOp.m. in the Commissioners' Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. The Hamett County Board of Commissioners continues to follow the guidance from Governor Cooper's office and regarding public gatherings during the COVID-19 pandemic, therefore this meeting will not be open to members of the public to attend in person. The public will have the opportunity to listen to the meeting live online or by calling into the meeting. Any person who wishes to be heard concerning the proposed Resolution to relocate boundary lines between adjoining fire protection service districts will be able to address the Board via electronic communication at that time. Additional information will be communicated regarding the procedures for the June 15 public hearing. Citizens interested in providing comments during the public hearing should check the Hamett County webpage www.harnett.org or call 910-893- 7555 for updates. THE DAILY RECORD: Run Dates: Friday, June 5, 2020 Plea se Bill : Hamett County Board of Commissioners PO Box 759 Lillington, N.C. 27546 PLEASE SEND AN AFFIDA VlT AND A TEAR SHEET WITH EACH INVOICE Quest ions regarding thi s ad should be directed to Gina Wheeler at 814-6002. 061520a HCBOC Page 401 AGENDA ITEM 8 Harnett .. ..---.~v C O U N T Y ...-..c:.___......, NORTH CAROLINA RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO RELOCATE BOUNDARY LINES BETWEEN ADJOINING FIRE PROTECTION SERVICE DISTRICTS WHEREAS , pursuant to North Carolina General Statute§ 153A-301, the Hamett County Board of Commissioners (hereinafter referred to as the "Board") adopted a resolution on May 16, 2011 to establish fire protection service districts in Hamett County; and WHEREAS, pursuant to North Carolina General Statute§ 153A-304.3 , the Board may by resolution relocate the boundary lines between adjoining fire protection service districts if the districts were established for substantially similar purposes; and WHEREAS , the Hamett County Fire Protection Service Districts, including the Westarea and Summerville-Bunnlevel Fire Protection Service Districts, were established upon a finding that there was a demonstrable need for providing fire protection services within the areas of the districts, that it was impossible or impracticable to provide fire protection services on a county-wide basis, that it was economically feasible to provide fire protection service for the districts without unreasonable or burdensome annual tax levies , and that there was a demonstrable demand for fire protection services by persons residing in the districts ; and WHEREAS, the Board believes that it is in the best interest of the affected property owners of the Westarea and Summerville-Bunnlevel Fire Protection Districts to relocate the boundaries of these districts; and WHEREAS , the Board made available to the public a report containing a map showing the current and proposed boundaries of the districts, a statement that the proposed boundary relocation meets the requirements of subsection (a) of North Carolina General Statute§ 153A-304, a plan for providing service to the area affected by the relocation of district boundaries, and the effect that the changes in the amount of taxable property will have on the ability of the district to provide services or to service any debt; and WHEREAS, the Board called a public hearing on the matter and heard all interested persons prior to taking action on this request. strong roots • new growt h www.ha rnett.org 061520a HCBOC Page 402 NOW, THEREFORE BE IT RESOLVED that the Harnett County Board of Commissioners approves the relocation of the fire district boundary lines between Westarea and Summerville-Bunnlevel Fire Protection Service Districts as shown on the maps attached hereto and incorporated herein as Exhibit A and Exhibit B and that such relocation of these boundary lines shall be effective July 1, 2020. Duly adopted by the Harnett County Board of Commissioners this 15th day of June , 2020 . HARNETT COUNTY BOARD OF COMMISSIONERS By: _________________ _ Howard Penny, Jr. Chairman of the Board of Commissioners Attest : Margaret Regina Wheeler, Clerk 2 www.harnett .org 061520a HCBOC Page 403 \ \ I \· / ~ \ ,r{ i \ (, _, \, ~ " ~ -<h <>o .., C • . j ! ! i 0 < N 0 N .Q .... .c 0 )( .. Cl> Ill Q Cl> > ... Cl> ... ... w w 061520a HCBOC Page 404 @ ,-ii_ ,.I ;~:-~1 , . -•• .J /'-;a?rv-·"_,,.. ~-.... ~ _; Cumberland Effective Date: __,.--:-.... Harnett I"~(---., COUNTY L NORTlt CAROLIN• Johnston Summerville Bunnlevel Fire Protection Service District --.,.._e..,,,,...,.~f••R_,...,.., U$ M1g~w•r JIIC t<1t"w•, 1 inen"'2.6'251M'I lil•P P,,,.,.ct or Me,11,11 Cou111, CilS o,,, '"•bn1•1, io Hl)O M,, .. ,u Co11111r o,s DtJIUIIIUIII 30~ W Cono1l1<n Hu11111 &oultvlld Su;1e IDO lllllfltlOII NC lJH9 • ~ Phu, t10.9,s.,sa 6t;\ £,..,,1 ohOh.1•11111 o•o ·'<157~ W+O WWW OIi ~•lft•II IHI \ 061520a HCBOC Page 405 ~~~Harnett COUNTY AGENDA ITEM 9 ERWIN ELEMENTARY SCHOOL AMENDED CAPITAL PROJECT ORDINANCE www.h a rnett.org BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Hamett County. Section 1. This project consists of demolition work of the old Erwin Elementary School and the construction of a new 700 student capacity Erwin Elementary School. The new Erwin Elementary School will combine the student populations from the current Erwin Elementary and Gentry Primary schools. Section 2. The following expenditures are hereby amended for this project: Construction $ Construction -Site Work Demolition Engineering / Design Surveying Geotechnical Furnishings Contingency Total $ Original Ordinance 16,963,200 3,482,840 1,000,000 1,226,762 25,000 25,000 350,000 408,921 23,481,723 Adjustment $ 4,018,277 $ 4,018,277 Section 3. The following revenues are hereby amended for this project: Debt Proceeds Original Ordinance $ 23,481,723 Adjustment $ 4,018,277 $ $ Amended Ordinance 16,963,200 3,482,840 1,000,000 1,226,762 25,000 25,000 350,000 4,427,198 27,500,000 Amended Ordinance $ 27,500,000 Section 4. The original project ordinance, approved on June 3, 2019, is being revised to coincide with the proposed bond resolution which authorizes the issuance of general obligation school bonds, series 2020, in an amount not to exceed $27,500,000. The additional authorization has been added to contingency until further direction is received from the Harnett County Board of Education. Duly adopted this 15th day of June , 2020. ATTEST: Margaret Regina Whe eler, Clerk to the Board strong roots • new growt h Howard Penny, Chairman Hamett County Board of Commissioners 061520a HCBOC Page 406 AGENDA ITEM / 0 EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS A Regular Meeting of the Board of Commissioners (the "Boarcf') of the County of Harnett, North Carolina was held on Monday, June 15 , 2020, at 6:00 p.m. in the County Commissioners' Meeting Room, Harnett County Administration Building, 420 McKinney Parkway, Lillington, North Carolina, Howard Penny, Jr., Chairman of the Board of Commissioners of the County of Harnett, North Carolina , presiding and the following Commissioners present: Commissioners Present: Commissioners Absent: Joe Miller, Vice Chairman Mark B. Johnson, Commissioner Gordon Springle, Commissioner Barbara McKoy, Commissioner N I A * * * * * * Commissioner introduced the following resolution (the "Resolution"), a summary of which had been provided to each Commissioner, a copy of which was available with the Clerk to the Board of Commissioners and which was read by title: RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF GENERAL 0BLIGA TION SCHOOL BONDS, SERIES 2020 WHEREAS, the Bond Order (as defined below) has been adopted, and it is desirable to make provision for the issuance of the bonds authorized by the Bond Order; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Harnett, North Carolina (the "Board of Commissioners") as follow s : Section 1. For purposes of this Resolution, the following words will have the meanings ascribed to them below: "Bond Order" means the Bond Order relating to the Projects which the Board of Commissioners adopted on July 21, 2014 and approved by the vote of a majority of the voters who voted thereon at a referendum duly called and held on November 4 , 2014. "F ederal Securities" means, to the extent permitted by the General Statutes of North Carolina, a s amended, (a) direct obligations of the United States of America for the timely payment of which the full faith and credit of the United States of America is pledged; (b) obligations issued by any agency controlled or supervised by and acting as an instrumentality of the United States of America, the timely payment of the principal of and interest on which is fully guaranteed as full faith and credit obligations of the United States of America (including any securities described in (a) or (b) issued or held in the name of the Trustee in book-entry form on the books of the Department of Treasury of the United States of America), which obligations, in either case, are held in the name of a trustee and are not subject to redemption or purchase prior to maturity at the option of anyone other than the holder; (c) any bonds or other obligations of the State of North Carolina or of any agency, instrumentality or local governmental unit of the State of North Carolina which are (1) not callable prior to maturity or (2) as to which irrevocable instructions have been given to the trustee or escrow agent with respect to such bonds or other obligations by the obligor to give due notice of redemption and to call such bonds for redemption on the date or dates specified, and which are rated by Moody's, if the 2020 Bonds are rated by Moody's, and S&P, if the 2020 Bonds are rated by PP A B 5458445v5 061520a HCBOC Page 407 S&P, within the two highe st rating categories and which are secured as to principal, redemption premium, if any , and interest by a fund consisting only of cash or bonds or other obligations of the character described in clause (a) or (b) hereof which fund may be applied only to the payment of such principal of and interest and redemption premium, if any, on such bonds or other obligations on the maturity date or dates thereof or the specified redemption date or dates pursuant to such irrevocable instructions, as appropriate; or ( d) direct evidences of ownership of proportionate interests in future interest and principal payments on specified obligations described in (a) held by a bank or trust company as custodian, under which the owner of the investment is the real party in interest and has the right to proceed directly and individually against the obligor on the underlying obligations described in (a), and which underlying obligations are not available to satisfy any claim of the custodian or any person claiming through the custodian or to whom the custodian may be obligated. "Finance Officer" means the County's Finance Officer, or such othe r officer of the County designated as the Finance Officer. "Moody 's" means Moody's Investors Service, a corporation organized and existing under the la ws of the State of Delaware, its successors and their assigns and, if such corporation for any reason no longer performs the functions of a securities rating agency, "Moody's" will be deemed to refer to any other nationally recognized rating agency other than S&P designed by the County. "Pricing Certificate" mean s the certificate of the County 's Finance Officer delivered in connection with the issuance of the 2020 Bonds which establishes, with respect to the 2020 Bonds, the final maturity amounts, the interest payment dates and the provisions for redemption. "Projects" means providing for the construction, renovation , improvement, equipping and furnishing of public school faci lities within the County, including the acquisition of land, rights-of-way and easements required therefor. "S&P'' means S&P Global Ratings, its successors and their assigns and, if such corporation for any reason no longer performs the functions of a securities rating agency, "S&P'' will be deemed to refer to any other nationally recognized rating agency other than Moody 's designed by the County. "2020 Bonds" means the County's General Obligation School Bonds, Series 2020 authorized under the Bond Order. Section 2. The County shall issue not to exceed $27,500,000 in total aggregate principal amount of its 2020 Bonds. Sectio11 3. Unle ss the Finance Officer provides otherwise in the Pricing Certificate, the 2020 Bonds shall be dated their date of issuance and pay interest semiannuall y on April 1 and October 1, beginning April 1, 2021 . The 2020 Bonds are being issued to provide funds (1) to finance the capital costs of a portion of the Projects pursuant to and in accordance with the Bond Order and (2) to pay the costs of issuing the 2020 Bonds. Section 4. The Board of Commissioners bas ascertained and hereby determines that the average period of usefulness of the capital projects being financed by the proceeds of the 2020 Bonds is not less than 25 years computed from the date of issuance of the 2020 Bonds . Sectio11 5. The 2020 Bonds are payable in annual installments on October 1 in each year, unless the Finance Officer establishes a different date in her Pricing Certificate. The maturities of the 2020 Bonds will be as set forth in the Pricing Certificate. 2 PP AB 5458445v5 061520a HCBOC Page 408 Section 6. The 2020 Bonds are to be numbered from "R-1" consecutively and upward. All 2020 Bonds shall bear interest from their date at a rate or rates which shall be hereafter determined on the sale thereof computed on the basis of a 360-day year of twelve 30-day months. Section 7. The 2020 Bonds are to be registered as to principal and interest, and the Finance Officer is directed to maintain the registration records with respect thereto. The 2020 Bonds shall bear the original or facsimile signatures of the Chairman of the Board of Commissioners or the County Manager and the Clerk to the Board of Commissioners of the County. An original or facsimile of the seal of the County is to be imprinted on each of the 2020 Bonds. Section 8. The 2020 Bonds will initially be issued by means of a book-entry system with no physical distribution of bond certificates made to the public. One bond certificate for each maturity will be issued to The Depository Trust Company, New York, New York ("DTC'), and immobilized in its custody. A book-entry system will be employed, evidencing ownership of the 2020 Bonds in principal amounts of $5 ,000 or integral multiples thereof, with transfers of beneficial ownership effected on the records of DTC and its participants pursuant to rules and procedures established by DTC. Interest on the 2020 Bonds will be payable to DTC or its nominee as registered owner of the 2020 Bonds in immediately available funds. The principal of and interest on the 2020 Bonds will be payable to owners of 2020 Bonds shown on the records ofDTC at the close of business on the 15th day of the month preceding an interest payment date or a bond payment date. The County will not be responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. If (a) DTC determines not to continue to act as securities depository for the 2020 Bonds or (b) the Finance Officer of the County determines that the continuation of the book-entry system of evidence and transfer of ownership of the 2020 Bonds would adversely affect the interests of the beneficial owners of the 2020 Bonds, the County will discontinue the book-entry system with DTC in accordance with DTC's rules and procedures. If the County fails to identify another qualified securities depository to replace DTC, the County will authenticate and deliver replacement bonds in accordance with DTC 's rules and procedures. Section 9. If the Pricing Certificate designates a date for the 2020 Bonds on and after which the 2020 Bonds are subject to redemption, then such 2020 Bonds are subject to redemption before maturity, at the option of the County, from any money that may be made available for such purpose, either in whole or in part on any date on or after the date set forth in the Pricing Certificate, at the principal amount of the 2020 Bonds to be redeemed, together with interest accrued thereon to the date fixed for redemption, with such redemption premium, if any, designated for the 2020 Bonds in the Pricing Certificate. If the 2020 Bonds are subject to optional redemption and i f less than all the 2020 Bonds are called for redemption, the County shall select the maturity or maturities of the 2020 Bonds to be redeemed in such manner as the County in its discretion may determine, and DTC and its participants shall determine which 2020 Bonds within a maturity are to be redeemed by lot; provided, however, that the portion of any 2020 Bond to be redeemed must be in principal amount of $5,000 or integral multiples thereof and that, in selecting 2020 Bonds for redemption, each 2020 Bond is to be considered as representing that number of 2020 Bonds which is obtained by dividing the principal amount of such 2020 Bond by $5,000. When the County elects to redeem any 2020 Bonds, notice of such redemption of such 2020 Bonds, stating the redemption date, redemption price and identifying the 2020 Bonds or portions thereof to be redeemed by reference to their numbers and further stating that on such redemption date there are due and payable on each 2020 Bond or portion thereof so to be redeemed, the principal thereof and interest accrued to the redemption date and that from and after such date interest thereon shall cease to accrue, is to be given not less than 30 days nor more than 60 days before the redemption date in writing to DTC or its nominee as the registered owner of such 2020 Bonds, by prepaid certified or registered United States mail ( or by such other means as may be permitted by DTC's rules and procedures), at the address DTC provides to the County, 3 PP AB 5458445v5 061520a HCBOC Page 409 but any failure or defect in respect of such mailing will not affect the validity of the redemption. If DTC is not the registered owner of such 2020 Bonds, the County will give notice at the time set forth above by prepaid first class United States mail , to the then-registered owners of such 2020 Bonds or portions thereof to be redeemed at the last address shown on the registration books the County keeps. The County will also mail or transmit by facsimile or electronic submission a copy of the notice of redemption within the time set forth above (I) to the Local Government Commission of North Carolina (the "Commission") and (2) to the Municipal Securities Rule Making Board (the "MSRB") in an electronic format as prescribed by the MSRB. If at the time of mailing of the notice of redemption there is not on deposit money sufficient to redeem the 2020 Bonds called for redemption, such notice may state that it is conditional on the deposit of money for the redemption on the date of redemption as set forth in the notice. Any notice, once given, may be withdrawn by notice delivered in the same manner as the notice of redemption was given. Section 10. The 2020 Bonds and the provisions for the registration of the 2020 Bonds and for the approval of the 2020 Bonds by the Secretary of the Commission are to be in substantially the form set forth in Exhibit A hereto. Section 11. The Finance Officer is hereby authorized to execute a non-arbitrage certificate with respect to the 2020 Bonds to comply with Section 148 of the Code and the applicable Income Tax Regulations thereunder. Section 12. The Finance Officer is hereby directed to create and establish a special fund to be designated "County of Harnett, North Carolina General Obligation School Bonds, Series 2020 Project Fund" (the "Project Fund") and may establish separate accounts within the Project Fund related to each of the Projects or otherwise track the expenditures related to each of the Projects. The Finance Officer shall deposit the proceeds from the sal e of the 2020 Bonds in the Project Fund. The Finance Officer shall invest and reinvest any money held in the Project Fund as the laws of the State of North Carolina permit and the income, to the extent the Code permits, is to be retained in the Project Fund and applied with the proceeds of the 2020 Bonds to pay the costs of the Projects, as the Finance Officer directs. The Finance Officer shall keep and maintain adequate records pertaining to the Project Fund and all disbursements therefrom so as to satisfy the requirements of the laws of the State of North Carolina and to assure that the County maintains its covenants with respect to the exclusion of the interest on the 2020 Bonds from gross income for purposes of federal income taxation. Section 13. Actions taken by officials of the County to select paying and trans fer agents, and a bond registrar, or alternate or successor agents and registrars pursuant to Section 159E-8 of the Registered Public Obligations Act, Chapter l 59E of the General Statutes of North Carolina, are authorized and approved. Section 14. The Commission is hereby requested to sell the 2020 Bonds through a competitive sale to the bidder whose bid results in the lowest interest cost to the County, determined on the basis of the true interest cost method. Section 15. The Chairman of the Board, the County Manager, the Clerk to the Board and the Finance Officer (individually and collectively, the "Authoriz ed Officers") are hereby authorized and directed to cause the 2020 Bonds to be prepared and, when they shall have been duly sold by the Commission, to execute the 2020 Bonds and to tum the 2020 Bonds over to the registrar and transfer agent of the County for delivery through the facilities ofDTC to the purchaser or purchasers to whom they may be sold. 4 PPAB 5458445v5 061520a HCBOC Page 410 Section 16. The form and content of the Notice of Sale and the Preliminary Official Statement , together with the final Official Statement related to the 2020 Bonds (collectively, the "Official Statement"), are in all respects authorized, approved and confirmed, and the Authorized Officers are authorized, empowered and directed to execute and deliver the Official Statement in substantially the form and content presented to the Board, but with such changes, modifications, additions or deletions therein as seem necessary, desirable or appropriate to the Authorized Officers, their execution thereof to constitute conclusive evidence of the approval of the Board of any and all changes, modifications, additions or deletions therein from the form and content of the Official Statement presented to the Board. Section 17. The Authorized Officers are authorized and directed to execute and deliver for and on behalf of the County any additional certificates, documents, opinions or other papers and perform all other acts as the documents contemplated hereinabove may require or as may be deemed necessary or appropriate to implement and carry out the intent and purposes of this Resolution. Section 18. The County agrees, in accordance with Rule I 5c2-l 2 (the "Rule") promulgated by the Securities and Exchange Commission (the "SEC') and for the benefit of the Registered Owners and beneficial owners of the 2020 Bonds, to provide to the MSRB: (1) by not later than seven months after the end of each Fiscal Year, beginning with the Fiscal Year ending June 30, 2020, in an electronic format as prescribed by the MSRB, the audited financial statements of the County for such Fiscal Year, if available, prepared in accordance with Section 159-34 of the General Statutes of North Carolina, as it may be amended from time to time, or any successor statute, or if such audited financial statements are not then available, unaudited financial statements of the County for such Fiscal Year to be replaced subsequently by audited financial statements of the County to be delivered within 15 days after such audited financial statements become available for distribution; (2) by not later than seven months after the end of each Fiscal Year, beginning with the Fiscal Year ending June 30, 2020, the financial and statistical data as of a date not earlier than the end of such Fiscal Year for the type of information included under the captions "THE COUNTY--DEBT INFORMATION" and "--TAX INFORMATION" (excluding information on underlying and overlapping units) in the Official Statement; (3) in a timely manner not in excess of IO business days after the occurrence of the event, notice of any of the fo ll owing events with respect to the 2020 Bonds: PP AB 5458445v5 (a) (b) (c) difficulties; (d) difficulties; principal and interest payment delinquencies; non-payment related defaults, if material; unscheduled draws on the debt service reserves reflecting financial unscheduled draws on any credit enhancements reflecting financia l ( e) substitution of any credit or liquidity providers, or their failure to perform; (f) adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed I ssue (IRS Form 5701 - 5 061520a HCBOC Page 411 TEB) or other material notices or determinations with respect to the tax status of the 2020 Bonds or other material events affecting the tax status of the 2020 Bonds; (g) modification of the rights of the Beneficial Owners of the 2020 Bonds, if material; (h) call of any of the 2020 Bonds, if material, and tender offers; (i) defeasance of any of the 2020 Bonds; (j) release, substitution or sale of any property securing repayment of the 2020 Bonds, if material; (k) rating changes; (]) bankruptcy, insolvency, receivership or similar event of the Board; (m) the consummation of a merger, consolidation, or acquisition involving the Board or the sale of all or substantially all of the assets of the County, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to such actions, other than pursuant to its terms, if material; (n) the appointment of a successor or additional trustee, or the change in the name of a trustee, if material; (o) incurrence of a financial obligation of the County, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the County, any of which affect securities holders, if material; and (p) default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a financial obligation of the County, any of which reflect financial difficulties; and ( 4) in a timely manner, notice of the County's failure to provide the required annual financial information described in (1) and (2) above on or before the date specified. For purposes of this undertaking, "financial obligation" means (a) a debt obligation, (b) a derivative instrument entered into in connection with , or pledged as security or a source of payment for, an existing or planned debt obligation, or (c) a guarantee of either clause (a) or (b) above. The term "financial obligation" shall not include municipal securities as to which a final official statement has been prov ided to the MSRB consistent with the Rule. The County agrees that its undertaking under this Section is intended to be for the benefit of the registered owners and the beneficial owners of the 2020 Bonds and is enforceable by any of the registered owners and the beneficial owners of the 2020 Bonds, including an action for specific performance of the County's obligations under this Section, but a failure to comply will not be an event of default and will not result in acceleration of the payment of the 2020 Bonds. An action must be instituted, had and maintained in the manner provided in this Section for the benefit of all of the registered owners and beneficial owners of the 2020 Bonds. 6 PP AB 5458445v5 061520a HCBOC Page 412 All documents provided to the MSRB as described in this Section shall be provided in an electronic format as prescribed by the MSRB and accompanied by identifying information as prescribed by the MSRB . The County may discharge its undertaking described above by providing such information in a manner the SEC subsequently authorizes in lieu of the manner described above. The County may modify from time to time, consistent with the Rule, the information provided o r the format of the presentation of such information, to the extent necessary or appropriate in the judgment of the County, but: (I) any such modification may only be made in connection with a change in circumstances that arises from a change in legal requirements , change in law or change in the identity, nature or status of the County; (2) the information to be provided, as modified, would have complied with the requirements of the Rule as of the date of the Official Statement, after taking into account any amendments or interpretations of the Rule as well as any changes in circumstances; (3) any such modification does not materially impair the interest of the registered owners or the beneficial owners, as determined by nationally recognized bond counsel or by the approving vote of the registered owners of a majority in principal amount of the 2020 Bonds. Any annual financial information containing modified operating data or financial information will explain, in narrative form, the reasons for the modification and the impact of the change in the type of operating data or financial information being provided. The provisions of this Section terminate on payment, or provision ha v ing been made for payment in a manner consistent with the Rule, in full of the principal of and interest on the 2020 Bonds. Section 19. This Resolution, other than Section 18, may be amended or supplemented, from time to time , without the consent of the owners of the 2020 Bonds if in the opinion of nationally recognized bond counsel, such amendment or supplement would not adversely affect the interests of the owners of the 2020 Bonds and would not cause the interest on the 2020 Bonds to be included in the gross income of a recipient thereof for federal income tax purposes. This Resolution may be amended or supplemented with the consent of the owners of a majority in aggregate principal amount of the outstanding 2020 Bonds, exclusive of 2020 Bonds, if any , the County owns, but a modification or amendment (I) may not , without the express consent of any owner of 2020 Bonds, reduce the principal amount of any 2020 Bond, reduce the interest rate payable on it, extend its maturity or the times for paying interest, change the monetary medium in which principal and interest is payable, or reduce the percentage of consent required for amendment or modification and (2) as to an amendment to Section 18 , must be limited as described therein. Any act done pursuant to a modification or amendment consented to by the owners of the 2020 Bonds is binding on a ll owners of the 2020 Bonds and will not be deemed an infringement of any of the provisions of this Resolution, whatever the character of the act may be, and may be done and performed as fully and freely as if expressly permitted by the terms of this Resolution, and after consent has been given, no owner of a 2020 Bond has any right or interest to object to the action, to question its propriety or to enjoin or restrain the County from taking any action pursuant to a modification or amendment. If the County proposes an amendment or supplemental resolution to this Resolution requiring the consent of the owners of the 2020 Bonds, the Registrar shall , on being satisfactorily indemnified with respect to expenses, cause notice of the proposed amendment to be sent to each owner of the 2020 Bonds then outstanding by first-class mail, postage prepaid, to the address of such owner as it appears on the 7 PP AB 5458445v5 061520a HCBOC Page 413 registration books; but the failure to receive such notice by mailing by any owner, or any defect in the mailing thereof, will not affect the validity of any proceedings pursuant hereto. Such notice shall briefly set forth the nature of the proposed amendment and shall state that copies thereof are on file at the principal office of the Registrar for inspection by all owners of the 2020 Bonds. If, within 60 days or such longer period as shall be prescribed by the County following the giving of such notice, the owners of a majority in aggregate principal amount of 2020 Bonds then outstanding have consented to the proposed amendment , the amendment will be effective as of the date stated in the notice. Section 20. Nothing in this Resolution precludes (a) the payment of the 2020 Bonds from the proceeds of refunding bonds or (b) the payment of the 2020 Bonds from any legally available funds. If the County causes to be paid, or has made provisions to pay, on maturity or on redemption before maturity, to the owners of the 2020 Bonds the principal of the 2020 Bonds (including interest to become due thereon), through setting aside trust funds or setting apart in a reserve fund or special trust account created pursuant to this Resolution or otherwise, or through the irrevocable segregation for that purpose in some sinking fund or other fund or trust account with an escrow agent or otherwise, money sufficient therefor, including, but not limited to, interest earned or to be earned on Federal Securities, the County shall so notify each rating agency then rating the 2020 Bonds, and then such 2020 Bonds shall be considered to have been discharged and satisfied, and the principal of the 2020 Bonds (including and interest thereon) shall no longer be deemed to be outstanding and unpaid; provided, however, that nothing in this Resolution requires the deposit of more than such Federal Securities as may be sufficient, taking into account both the principal amount of such Federal Securities and the interest to become due thereon, to implement any such defeasance. If such a defeasance occurs and after the County receives an opinion of a nationally recognized verification agent that the segregated money or Federal Securities together with interest earnings thereon are sufficient to effect a defeasance, the County shall execute and deliver all such instruments as may be necessary to effect such a defeasance and desirable to evidence such release, di sc harge and satisfaction. The County shall make provisions for the mailing of a notice to the owners of the 2020 Bonds that such money is available for such payment. Section 21. If any one or more of the agreements or provisions herein is held contrary to any express provision oflaw or contrary to the policy of express law, though not expressly prohibited, or against public policy, or for any reason whatsoever is held invalid, then such covenants, agreements or provisions are null and void and separab le from the remaining agreements and provisions and will in no way affect the validity of any of the other agreements and provisions hereof or of the 2020 Bonds authorized hereunder. Section 22. All resolutions or parts thereof of the Board of Commissioners in conflict with the provisions herein are, to the extent of such conflict, hereby superseded and repealed . Section 23. This Bond Resolution is effective on its adoption. On motion of Commissioner , seconded by Commissioner , the foregoing resolution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2020" was duly adopted by the following vote: AYES: NAYS: 8 PP AB 5458445v5 061520a HCBOC Page 414 No .R- INTEREST RATE REGISTERED OWNER: PRINCIPAL SUM: APPENDIX A FORM OF 2020 BOND UNITED STATES OF AMERICA ST ATE OF NORTH CAROLINA COUNTY OF HARNETT MATURITY DA TE DATED DATE OCTOBER 1, JULY 23, 2020 CEDE&CO. DOLLARS GENERAL OBLIGATION SCHOOL BOND, SERIES 2020 $ CUSIP THE COUNTY OF HARNETT, NORTH CAROLINA (the "County") acknowledges itself indebted and for value received promises to pay to the Registered Owner named above, on the Maturity Date specified above, upon s urrender hereof, the Principal Sum shown above and to pay to the Registered Owner hereof interest thereon from the date of this 2020 Bond until it shall mature at the Interest Rate per annum specified above, payable on April 1, 2021 and semiannually thereafter on October I and April I of each year. Principal of and interest on this 2020 Bond are payable in immediately available funds to The Depository Trust Company ("DTC') or its nominee as regi stered owner of the 2020 Bonds and is payable to the owner of the 2020 Bonds shown on the records of OTC at the close of bu siness on the 151h day of the month preceding an interest payment date or a bond payment date . The County is not responsible or liable for maintaining, supervising or reviewing the records maintained by OTC, it s participants or persons acting through such participants. This 2020 Bond is issued in accordance with the Registered Public Obligations Act, Chapter 159E of the General Statutes of North Carolina, and pursuant to The Local Government Finance Act, the Bond Order adopted by the Board of Commissioners on July 21, 2014 and approved by the vote of a majority of the voters who vo ted thereon at a referendum duly called and held on November 4, 2014. T he 2020 Bonds are being issued to provide funds to pay the capital costs of providing for the construction, renovation, improvement, equipping and furnishing of public school facilities within the County, including the acquisition of land, rights-of-way and easements required therefor and to pay the costs of is suing the 2020 Bonds. [The 2020 Bonds maturing on or before October 1, 2030 will not be s ubject to redemption prior to maturity. The 2020 Bonds maturing on and after October 1, 2031 will be subject to redemption prior to maturity, at the option of the County, from any money that may be made available for such purpose, either in whole or in part on any date on or after October 1, 2030. Any 2020 Bonds called for redemption will be redeemed at the redemption price of the principal amount of 2020 B onds to be so redeemed, plus accrued intere st to the redemption date.] If less than all of the 2020 Bonds are called for redemption, the County shall select the maturity or maturities of the 2020 Bonds to be redeemed in such manner as the County in it s discretion may determine and OTC and it s participants shall determine which of the 2020 Bonds within a maturity are to be redeemed A-1 PPAB 5458445v5 061520a HCBOC Page 415 in accordance with its rules and procedures; provided, however, that the portion of any 2020 Bond to be redeemed shall be in principal amount of $5 ,000 or integral multiples thereof and that , in selecting 2020 Bonds for redemption, each 2020 Bond shall be considered as representing that number of 2020 Bonds which is obtained by dividing the principal amount of such 2020 Bond by $5,000. Whenever the County elects to redeem 2020 Bonds, notice of such redemption of 2020 Bonds, stating the redemption date, redemption price and any conditions to the redemption and identifying the 2020 Bonds or portions thereof to be redeemed by reference to their numbers and further stating that on such redemption date there shall become due and payable on each 2020 Bond or portion thereof so to be redeemed, the principal thereof, and interest accrued to the redemption date and that from and after such date interest thereon shall cease to accrue, shall be given not less than 30 days nor more than 60 days before the redemption date in writing to DTC or its nominee as the registered owner of the 2020 Bonds, by prepaid certified or registered United States mail (or by such other means as permitted by DTC's rules and procedures), at the address provided to the County by DTC, but any failure or defect in respect of such mailing will not affect the validity of the redemption. If DTC is not the registered owner of the 2020 Bonds, the County will give notice at the time set forth above by prepaid first class United States mail , to the then-registered owners of the 2020 Bonds or portions thereof to be redeemed at the last address shown on the registration books kept by the County. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist, be performed or happen precedent to or in the issuance of this 2020 Bond, exist, have been performed and have happened, and that the amount of this 2020 Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by said Constitution or statutes. The faith and credit of the County are hereby pledged to the punctual payment of the principal of and interest on this 2020 Bond in accordance with its terms. This 2020 Bond shall not be valid or become obligatory for any purpose until the certification hereon shall have been signed by an authorized representative of the Commission. A-2 PP AB 5458445v5 061520a HCBOC Page 416 IN WITNESS WHEREOF, the County has caused this bond to bear the original or facsimile of the signatures of the Chairman of the Board of Commissioners of the County and the Clerk to the Board of Commissioners of the County and an original or facsimile of the seal of the County to be imprinted hereon and this bond to be dated as of the Dated Date above. (S EA L) Clerk to the Board of Commissioners Chairman Date of Execution: ______ , 2020 PP A B 5458445v 5 The issue hereof has been approved under the provisions of The Local Government Bond Act. Secretary of the Local Government Commission A-3 061520a HCBOC Page 417 FORM OF ASSIGNMENT ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto (Please print or typewrite Name and Address, including Zip Code, and Federal Taxpayer Identification or Social Security Number of Assignee) the within 2020 Bond and all rights thereunder, and hereby irrevocably constitutes and appoints Attorney to register the transfer of the within 2020 Bond on the books kept for registration thereof, with full power of substitution in the premises . Dated: ------- Signature guaranteed by: NOTICE: Signature must be guaranteed by a Participant in the Securities Transfer Agent Medallion Program ("Stamp") or similar program. NOTICE: The signature to this assignment must correspond with the name as it appears on the face of the within 2020 Bond in every particular, without alteration, enlargement or any change whatever. TRANSFER FEE MAY BE REQUIRED A-4 PP A B 54 58445v5 061520a HCBOC Page 418 STATE OF NORTH CAROLI NA COU NTY OF HARNETT ) ) ) ss: I , MARGARET REGINA WHEELER , Clerk to the Board of Commissioners of the County of Hamett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2020" adopted by the Board of Commissioners of the County of Hamett, North Carolina in regular session convened on the l st day of June, 2020. 2020 (SEAL) WITNESS my hand and the seal of the County of Hamett, North Carolina, this __ day of June, Margaret Regina Wheeler, Clerk to the Board of Commissioners County of Hamett, North Carolina PP AB 5458445v5 061520a HCBOC Page 419 AGENDA ITEM LI r; (~ Harnett COUNTY NORTH CAROLINA HARNETT COUNTY Flscal Year 2021 Budget Ordinance 061520a HCBOC Page 420 ~~~~met~ .,1 . BUDGET ORDINANCE Fiscal Year 2020-2021 BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, in accordance with G.S. 159-13 of the North Carolina General Statutes, that: Section 1: Expenditures The following expenditure amounts are hereby appropriated for the operation of the county government and its activities for the fiscal year beginning July 1, 2020, and ending June 30, 2021, in accordance with the chart of accounts heretofore established for the County: Capital Reserve Funds Board Of Education Capital Reserve Fund 1,021,528 General Government Capital Reserve Fund 950,000 Parks & Recreation Capital Reserve Fund 200 000 Sheriff's Capital Reserve Fund 466,662 Solid Waste Capital Reserve Fund 887,185 Solid Waste Post-Closure Capital Reserve Fund 237 350 Debt Service Funds Debt Service Funds Genera I Government Debt Service Fund 19,701,829 Sol id Waste Debt Service Fund 366,983 Harnett County FY 2020-2021 Budget Ordinance Page 1 061520a HCBOC Page 421 Enterprise Funds Harnett Regional Water (HRWl HRW Administration 14,652,213 Water Treatment Plant 5,966,684 Wastewater Treatment Plant 3,064,330 South Harnett Wastewater Plant 2,976,613 Water Distribution 4,935,366 Sewer Col I ecti ons 5,312,578 Total HRW 36,907,784 Solid Waste 6,554,692 General Fund Culture & Recreation Culture & Recreation Aooropriation 184,598 Li bra ry Department 1,438 006 Parks & Recreation Deoartment 1,399,432 Economic & Phvsical Development Community Development 925 Coooerative Extension 405,145 Cooperative Extension--Special Programs 176 662 Development Services 1,665,394 Economic Development 685 156 Education Central Carolina Community College 1,621,978 Harnett County Board Of Education 25,702,131 Environmental Protection Environmental Protection Allocation 4,000 NC Forestrv Program 138,026 Soil & Water Conservation District 231,133 Harnett County FY 2020-2021 Budget Ordinance Page 2 061520a HCBOC Page 422 General Government Administration 908,363 Boa rd Of Elections 514,244 Clerk Of Court 31,083 Facilities Maintenance 3,610,387 Finance 1,306,824 Fleet Maintenance 628,538 Genera I Services 225,575 Governing Bodv 422,426 Human Resources 474,531 Information Technology 2,588 099 Information Technology--GIS 696,509 Lega I Services 314 440 Register Of Deeds 889 071 Retiree Ins ura nee 882,000 Tax 1,550,703 Human Services General Services --Restitution 86,365 Health Department --Senior Services 1,391,780 Hea Ith Deoa rtment--Admi ni strati on 6,037,333 Health Deoartment--Mental Health 605 679 Human Services Appropriations 32,000 Social Services--Admi nistrati on 2,300 214 Social Services--Adootions 397,847 Social Services--Adult Medicaid 2,219,262 Social Services--AdultServices 948,982 Social Services--Child Care Subsidy 207,802 Socia I Services--Chi Id Protective Services 2,063,659 Social Services--Child Suooort 1,331,417 Social Services--Dav Care 52,315 Social Services--Energv Programs 1,053,558 Social Services--Familv & Children's Medicaid 1,541,975 Social Services--Food Stamos 1,462,504 Socia I Servi ces--Foster Ca re 2,621 423 Social Services--Fraud Prevention 297,397 Social Services--Medicaid Transportation 211,078 Socia I Servi ces--Temoora rv Resources 124 Social Services--Workfirst 273,231 Veterans Services 299,997 Harnett County FY 2020-2021 Budget Ordinance Page 3 061520a HCBOC Page 423 Non-Departmental Contingency 772,748 Transfers To Caoital And Debt: Caoital Reserve Fund -General Government 950,000 Capital Reserve Fund -Parks & Recreation 200,000 Caoital Reserve Fund -Sheriff 450,000 Debt Service Fund -Genera I Government 11,000,000 Internal Service Fund -Fleet Services 150,000 Internal Service Fund -Information Technology 350,000 Soecial Revenue Fund -Tax Reappraisal 690,000 Special Revenue Fund -Veterans Treatment Court 48,893 Subtotal--Transfers to Capital and Debt 13,838,893 Public Safetv Animal Services--Animal Control 315 176 Animal Services--Animal Shelter 351244 Emere:encv Services 1002,004 Emere:encv Servi ces--Emere:encv Management Grants 54,279 Emergency Services--Emergency Medical Services 8,793,873 Emergency Services--Medica I Examiner 75,000 Emere:encv Services--Rescue Districts 3,673,427 Sheriff's Office 11,395,256 Sheriff's Office--Campbell Deputies 477,204 Sheriff's Office--Chi Id Suooort Enforcement 71,676 Sheriff's Office--Emergencv Communications 1,912,248 Sheriff's Office--Jail 5,835,977 Sheriff's Office--School Resource Officers 2,394,482 Transoortation Harnett Area Rural Transit Svstem (HARTS)-Transportation 1,508,704 Harnett Area Rural Transit System (HARTS)--Administration 614,881 Harnett Regional Jetport 196,165 General Fund Total 127,414,558 Harnett County FY 2020-2021 Budget Ordinance Page4 061520a HCBOC Page 424 Internal Service Funds Internal Service Funds Dental Insurance Internal Service Fund 516 000 Employee Clinic Internal Service Fund 174,690 Fleet Reolacement Internal Service Fund 267,108 Health Insurance Internal Service Fund 9,388,585 Information Technology Internal Service Fund 1,211,164 Retiree Health Insurance Internal Service Fund 1,500,000 Unemolovment Insurance Internal Service Fund 250,000 Special Districts The actual net proceeds from the property taxes levied within each district below and the sales tax collected on behalf of each district below shall constitute the appropriation. All net taxes including sales tax shall be distributed to the appropriate district, as estimated below: Harnett County FY 2020-2021 Budget Ordinance Page 5 061520a HCBOC Page 425 Averasboro School 299,904 Fire/Rescue Districts Anderson Creek 1,340,401 Angier & Black River 782,699 Benson Banner 69,214 Benhaven 816,534 Boone Trail 348,669 Buies Creek 495,910 Coats Grove 467,189 Cra ins Creek 50,715 Cvores s Pointe 40,104 Dunn 1,339,537 Erwin 265,555 Flat Branch 433,309 Flatwoods 98,670 Godwin 3,287 Northwest Harnett 675,157 Soout Sori ngs 1924083 Summerville-Bunni evel 581,354 West Area 43,662 West Johnston 15,672 Total Fire/Rescue Districts 9,791,719 Harnett County FY 2020-2021 Budget Ordinance Page 6 061520a HCBOC Page 426 Special Revenue Funds Soecial Revenue Funds Automation Enhancement & Preservation Special Revenue Fund 151,500 Concealed Weapons Permit Special Revenue Fund 150 000 Education & Economic Development Special Revenue Fund 3,343,348 Emernencv Resoonse Planning Special Revenue Fund 75,000 Emergencv Telephone Soecial Revenue Fund 939,545 Fines And Forfeitures Special Revenue Fund 104,382 Public Safety Special Revenue Fund 18,780 Radio Svstem Soecial Revenue Fund 369,000 Revaluation Special Revenue Fund 690,000 Veterans Treatment Court Soecia I Revenue Fund 82,816 Section 2: Revenues The following revenues are estimated to be available to fund the operations of the county government and are hereby approved for the fiscal year beginning July 1, 2020 and ending June 30, 2021, in accordance with the chart of accounts heretofore established for the county. Harnett County FY 2020-2021 Budget Ordinance Page 7 061520a HCBOC Page 427 Capital Reserve Funds Board of Education Capital Reserve Fund Miscellaneous 1,021,528 General Government Capital Reserve Fund Transfers In 950,000 Parks & Recreation Capital Reserve Transfers In 200,000 Sheriff's Capital Reserve Fund Transfers In 450,000 Fund Balance 16,662 Total Sheriffs Capital Reserve Fund 466,662 Solid Waste Capital Reserve Transfers In 887,185 Solid Waste Post Closure Fund Transfers In 237,350 Debt Service Funds General Government Debt Service Fund Sales Tax 8,000,000 Transfers In 11,000,000 Fund Balance 701,829 Total General Government Debt Service 19,701,829 Harnett Regional Water Debt Service Fund Transfers In 4,678,309 Solid Waste Debt Service Fund Transfers In 366,983 Harnett County FY 2020-2021 Budget Ordinance Page 8 061520a HCBOC Page 428 Enterprise Funds Harnett Regional Water (HRW) Enterorise Fund Local 3 703 Service Charges -Invest Earnings 10,581 Service Charges -Other Services 350 000 Service Charges -Special Charges 250.000 Service Charges -Returned Check 8,500 Service Charges -Penalties 975,000 Service Charges -Water 22,500,000 Service Charges -Sewer 11,500,000 Service Cha rees -Energy 600,000 Sale Of Materials And Scrao 5,000 Contributions And Donations 390,000 Rents 115,000 Other Revenue 200,000 Total HRW Enterorise Fund 36.907,784 Solid Waste Enterorise Fund Solid Waste Availability Fee 4,300,000 Sol id Waste Ava i labilitv Fee -Deli nauent 16,439 State 282,000 Service Charges -Invest Earnings 553 Service Charees -Other Services 1 900,000 Service Charges -Special Charees 10.200 Sale Of Materials And Scrap 45,000 Other Revenue 500 Total Solid Waste Enterorise Fund 6,554.692 Harnett County FY 2020-2021 Budget Ordinance Page 9 061520a HCBOC Page 429 General Fund General Fund Ad Valorem Taxes -Real 59 000 000 Ad Valorem Taxes -Motor Vehicles 7,400,000 Ad Valorem Taxes -Real Delinauent 250,000 Ad Valorem Taxes -Penalties 200,000 Article 39 Sales Tax 6,300,000 Article 40 Sales Tax 5,600,000 Article 42 Sales Tax 700,000 Article 44 Sales Tax 4 000,000 Excise Tax 530 000 Federal 14,832,848 State 3,551,155 Local 25 937 Medicaid Hold Harmless 2,220 000 Service Cha rees -Deoa rtmenta I 13 730,107 ServiceCharees -Indirect Cost 1,422,070 Service Charges -Concessions 75,000 Service Charges -Invest Earnings 313,939 Enterorise Charees -Returned Check 3,000 Contributions And Donations 19,600 Rents 98,883 Other Revenue 1,246,874 Transfers From -Special Revenue 3,343,348 Fund Bala nee Aoorooriated 2,551 797 Total General Fund Revenue 127 414 558 Harnett County FY 2020-2021 Budget Ordinance Page 10 061520a HCBOC Page 430 Internal Service Funds Dental Self Insurance Fund Services Charges 516,000 Employee Clinic Fund Services Charges 174,690 Fleet Replacement Fund Services Charges 89,508 Miscellaneous 27,600 Transfers In 150,000 Total Fleet Replacement Fund 267,108 Health Self Insurance Fund Services Charges 9,371,585 Miscellaneous 17,000 Total Health Self Insurance Fund 9,388,585 Information Techonology Fund Services Charges 861,164 Transfers In 350,000 Total Information Technology Fund 1,211,164 Retiree Health Self Insurance Fund Services Charges 1,500,000 Unemployment Fund Services Charges 250,000 Workers Comp Fund Services Charges 1,200,000 Harnett County FY 2020-2021 Budget Ordinance Page 11 061520a HCBOC Page 431 Special Revenue Funds: Automation Enhancement & Preservation Fund Services Charges 65,000 Fund Balance 86,500 Total Automation Enhancement & Preservation Fund 151,500 Concealed Weapons Fund Services Charges 150,000 Education & Economic Development Fund Fund Balance 3,343,348 Emergency Response Planning Fund Miscellaneous 75,000 Emergency Telephone Fund Other Taxes 893,534 Fund Balance 46,011 Total Emergency Telephone Fund 939,545 Fines & Forfeitures Fund Miscellaneous 104,382 Public Safety Fund Federal Intergovernmental 18,780 Radio System Fund Services Charges 369,000 Revaluation Fund Transfers In 690,000 Harnett County FY 2020-2021 Budget Ordinance Page 12 061520a HCBOC Page 432 Special Districts Fund Ad Valorem Taxes 8,492,959 Miscellaneous 1,598,664 Total Special Districts Fund 10,091,623 Veterans Treatment Court Fund Feder a I I ntergovernmenta I 33,923 Transfers In 48,893 Total Veterans Treatment Court 82,816 Workforce Development Fund Feder a I Intergovernmental 787,153 Section 3: Board of Commissioners Compensation The following is the salary schedule for the Harnett County Board of Commissioners for the fiscal year beginning July 1, 2020 and ending June 30, 2021 as in accordance with G.S. 153A-28 and G.S. 153A-92: Chairman $10,375 per year +$ 610 per month (Travel) Vice Chairman $9,726 per year +$ 610 per month (Travel) Commissioner $9,083 peryear +$ 610 per month (Travel) Section 4: Tax Levies General Fund There is hereby levied a tax at the rate of seventy-five cent (.75) per one hundred dollars ($100) valuation of property listed as of January 1, 2020, for the purpose of raising revenue listed as Tax -Ad Valorem Tax in the Harnett County General fund in Section 2 of this ordinance. The rate of tax, for the purpose of taxation, is based upon an estimated total valuation of real and personal property of $8,036,086,716 and motor vehicles of $1,001,692,047, together with anticipated delinquent collections of $250,000 and penalties of $200,000, should generate a total Tax -Ad Va lo rem of at least $66,850,000. FY 2020-2021 estimates for real and personal property and for motor vehicle values are based on a property tax collection percentage of 98.5. The property tax collection percentage for the fiscal year ending June 30, 2019 was 99.61 percent. Harnett County FY 2020-2021 Budget Ordinance Page 13 061520a HCBOC Page 433 Special Averasboro School District Tax Levy There is hereby levied a tax at the rate of two cents (.02) per one hundred dollars ($100) valuation of property listed for taxes as of January 1, 2020 located within the Special Averasboro School District for the raising of revenue for said Special School District. This rate of tax, for the purpose of taxation, is based upon an estimated total valuation of property of $1,239,994,676, a projected levy of $247,031 and an estimated collection rate of 99.61 percent. Special Fire District Tax levies There is hereby levied the following tax rates per hundred dollars ($100) valuation of property listed for taxes as of January 1, 2020, located within the Special Districts indicated below for the purpose of providing revenue for said Districts. Anderson Creek Fire District 0.110 Angier/Blackriver Fire District 0.070 Averasboro (Dunn) Fire District 0.090 Benhaven Fire District 0.100 Benson Banner Fire District 0.100 Boone Trail Fire District 0.070 Buies Creek Fire District 0.100 Coats/ Grove Fire District 0.090 Crains Creek Fire District 0.100 CircleV(Cypress Creek) Fire District 0.085 Duke(Erwin) Fire District 0.095 Flat Branch Fire District 0.130 Flatwoods/ Lillington Fire District 0.120 Godwin/ Falcon Fire District 0.100 Northwest Harnett Fire District 0.080 Spout Springs Fi re District 0.120 Summerville/ Bunnlevel Fire District 0.100 West Area Fire District 0.100 WestJohnston Fire District 0.070 Harnett County FY 2020-2021 Budget Ordinance Page 14 061520a HCBOC Page 434 The Tax Collector of Harnett County is hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the office of the Harnett County Tax Department in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Harnett, and this order shall be a full and sufficient authority to direct, require, and enable the Tax Collector to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with the law. Section 5: Board of Education The following categories of funding are provided for the 2020-2021 budget year to meet the needs of the Harnett County Board of Education as detailed in the Harnett County Schools 2020-2021 Budget Request dated April 20, 2020. A. Current Expense: On July 1, 2016 Harnett County adopted a funding formula for current expense which will annually budget an amount equal to the most recent known 2nd month average daily membership (ADM) count of students within the Harnett County Public School System, times the most recent known Three-Year Average of Appropriations per ADM for Harnett County, as determined by the NC Department of Public Instruction. For the fiscal year 2020-2021 budget, Harnett County will use this base funding formula to allocate a total of $24,680,603 for current expense. This appropriation will provide an approximated per pupil funding of $1,184.63 based upon a Harnett County School ADM of 20,147 and a Charter School ADM of 561. The total allocation has been calculated as follows: Harnett County FY 2020-2021 Budget Ordinance Page 15 061520a HCBOC Page 435 1. BaseCalculation: 20,147 X $1,184.63 $23,866,741 Expanded Calculation: In addition to this calculation, the County will include an appropriation to provide increased current expense funding to offset charter school allocations. This amount has been calculated as follows. 561 X $1,184.63 $664,578 Total Calculation: 20,708 X $1,184.63 $24,531,318 2. Hold-harmless funding: For the 2020 -2021 budget, the current expense a I location wi 11 remain at $24,680,603 to hold the schools harmless for the reduction in the ADM from the prior year. 3 Supplemental taxes for the Special Averasboro School District, as outlined in Section 3 of this document, are not included in this current expense funding formula. B. Capital Outlay: Harnett County has adopted a funding formula for capital and capital maintenance. Appropriations will be based on an amount equal to 65% of the prior fiscal year ADM Lottery proceeds. For the 2020 -2021 budget year, the following amount has been calculated: 65.00% X $1,072,917 $697,396 The remaining 35% shall be retained in the Public School Building Capital Fund for future land purchase or debt payments. In order to not penalize the Board of Education for the decrease value of I ottery proceeds last fi sea I year, the Boa rd of Com missioners has agreed to fund the capital and capita I maintenance needs at the same rate as last fisca I year, $1,021,528. C. School Debt: Funds to continue to retire the debt for our public schools have been included. The amounts are as follows: Harnett County FY 2020-2021 Budget Ordinance Page 16 061520a HCBOC Page 436 COPS 2010 (COPS 2000 & Angier Elementary) Interest 147,600 Principal 782,000 COPS 2011 (COPS 2002 Refunding) Interest 168,118 Principal 1,971,040 20128 Qualified School Construction Bonds Interest 1,365,195 Principal 743,573 COPS 2015 (COPS 2007) Refunding Interest 228,239 Princioal 1,295,973 QZABIII Interest 0 Princioal 40,539 2016 Qualified School Construction Bonds Interest Principal 220,000 2016 Refinancing /2009) COPs -School Interest 457,094 Principal 2,499,000 2017 GO Bonds -Schools (Benhaven Elementary) Interest 999,313 Princioal 1,475,000 2020 GO Bonds (pending) for Erwin Elementary School Interest 1,031,250 Pri nci pa I 0 2020 GO Bonds (projected) for NW Harnett Elementary School Interest 952,900 Principal 0 Total School Debt Payments $14 376 834 Harnett County FY 2020-2021 Budget Ordinance Page 17 061520a HCBOC Page 437 D. Board of Education member compensation: In accordance with G.S. llSC-38 and G.S. 153A-92, the following maximum compensation levels for the Harnett County Board of Education are established for the fiscal year beginning July 1, 2019 and ending June 30, 2020: Chairman $10,375 per year +$ 610 per month (Travel) Vice Chairman $9,726 per year +$ 610 per month (Travel) Member $9,083 per year +$ 610 per month (Travel) Section 6: Economic Development Section 1 of this document includes funding for the following economic development purposes: Personnel 183,846 Professional Consultants 8,250 Marketing/ Adverti s i ng/1 ncentives 361,461 Impositions 50,000 Operations 26,018 Professional Dues 55,581 Total Economic Development 685,156 All of these funds will be used to promote development and infrastructure improvements in Harnett County. Section 7: Periodic Financial Reports The Finance Officer shall make available to each Department Director or their designee, access to that director's accounting data maintained on the County's computerized financial management system. The level of access and the ability to manipulate said data shall be determined at the sole discretion of the Finance Officer but shall be no less restrictive than the ability to view such data and generate reports of same. The Finance Officer shall provide monthly expense and revenue reports to the Board of Commissioners in a manner and format agreed to by both parties. Harnett County FY 2020-2021 Budget Ordinance Page 18 061520a HCBOC Page 438 Section 8: Rates & Fees The Board of Commissioners hereby declares that all rates and fees set forth in Attachment A: Rate & Fee Schedule are in effect during Fiscal Year 2020-2021 and that the County has the authority to charge said rates and fees as set forth in Attachment A until rescinded or modified. The following fees have been added, rescinded or modified from FY 2019-2020 and are already reflected in Attachment A: New or Current Fee Proposed Fee Department Increase Fee Name Amount Amount Units Animal Services Increase Rabies Lab Testing Container Fee 25.00 50.00 Per Container Large Livestock Adoption Fee (owner surrender Animal Services New only) 0 100.00 Per Animal Small Livestock Adoption Fee (owner surrender Animal Services New only) 0 25 Per Animal Animal Services New Poultry/Fowl Adoption Fee (owner surrender only) 0 5 Per Animal Development % of job Up To Two Units Services Change Commercial Mechanical Permits cost 90.00 Being Changed Out More Than Two Development % of job Units Being Changed Services Change Commercial Mechanical Permits cost 110.00 Out Emergency Medical Services New Specialty Care N/A 1,279.82 Per Call Emergency Medical Services New Round Trip N/A 829.50 Per Call Emergency Medical Services Increase ALS 1: Emergency 428.20 748.21 Per Call Emergency Medical Services Increase ALS 1: Non-Emergency 270.44 472.55 Per Call Emergency Medical Services Increase ALS 2: Emergency 619.77 1,082.94 Per Call Emergency Medical Services New ALS Routine Disposable Supplies 0.00 90.00 Per Call Emergency Medical Services Increase BLS-Emergency 360.59 630.07 Per Call Harnett County FY 2020-2021 Budget Ordinance Page 19 061520a HCBOC Page 439 New or Current Fee Proposed Fee Department Increase Fee Name Amount Amount Units Emergency Medical Services New BLS Routine Disposable Supplies 0.00 75.00 Per Call Emergency Medical Services Increase BLS Non-Emergency 225.37 393.80 Per Call Emergency Medical Services New Defibrillation 0.00 85.00 Per Call Emergency Medical Services New Intubation 0.00 125.00 Per Call Emergency Medical Services New IV Supplies 0.00 25.00 Per Call Emergency Medical Services Increase Loaded Patient Mileage 11.43 13.33 Per Loaded Mile Emergency Medical Services New Oxygen 0.00 20.00 Per Call Emergency Services Increase 90 Day Explosive Material 200.00 250.00 Per Site Emergency Services Increase Amusement Building 50.00 75.00 Per Site Emergency Per System And $2 Services Increase Automatic Fire Extinguishing System 35.00 50.00 Per Head Emergency Services Increase Carnivals/Fairs 50.00 75.00 Per Event Emergency Services New Change In Liquid Tanks 0.00 75.00 Per Tank Emergency Services New Combustible Dust Producing Operations 0.00 75.00 Per Site Emergency Covered Mall Buildings (Not Individual Tenant Services Increase Space 50.00 75.00 Per Site Emergency Services Increase Exhibit/Trade Shows/Festivals 50.00 75.00 Per Event Harnett County FY 2020-2021 Budget Ordinance Page 20 061520a HCBOC Page 440 New or Current Fee Proposed Fee Department Increase Fee Name Amount Amount Units Emergency Fire Alarm Detection System And Related Per System And $2 Services Increase Equipment 35.00 50.00 Per Head Emergency Services Increase Fireworks Display 100.00 150.00 Per Visit Emergency Services New Liq/Gas Fueled Vehicles In Assembly Buildings 0.00 75.00 Per Site Emergency Services New Liquid Dispensing -AGST/UGST To Vehicles 0.00 75.00 Per Site Emergency Services New Liquid Dispensing -Tanker To Vehicle 0.00 75.00 Per Site Emergency Services New Liquid Use/Dispensing/Storage/Transportation 0.00 75.00 Per Site Emergency Services New Manufacture/ Process Liquids 0.00 75.00 Per Site Emergency Services New Private Fire Hydrants 0.00 75.00 Per Hydrant Emergency Services Increase Re-Inspection (Storage Tank) 50.00 100.00 Per Visit Emergency Services New Spraying Or Dipping Operations 0.00 75.00 Per Site Emergency Services Increase Standpipes 50.00 150.00 Per Building Emergency Services New Vehicles In Assembly Buildings 0.00 75.00 Per Permit General Services-Restitution Increase Juvenile Restitution Service Fee 5.00 7.25 Per Hour Health Increase Flu Vaccine Quad 48.00 55.00 Per Dose Health Increase HPV Vaccine (3 Dose) Gardasil 585.00 720.00 Per 3 Doses Health Increase Proquad (Mmr & Yaricella) 225.00 232.00 Per Dose Health Increase Varicella 133.00 145.00 Per Dose Harnett County FY 2020-2021 Budget Ordinance Page 21 061520a HCBOC Page 441 New or Current Fee Proposed Fee Department Increase Fee Name Amount Amount Units Information Email Hosting For Towns: Microsoft Exchange Per User Email Box Technology Increase Mailbox 100 Users Or More 3.00 6.00 Per Month Information Email Hosting For Towns: Microsoft Exchange Per User Email Box Technology Increase Mailbox Under 100 Users 4.00 7.00 Per Month Information Technology New Netmotion VPN License Fee Town Fee 0.00 6.00 Per User Per Month Parks & Rec New Adult Softball Men's Team Fee (Church League) 550.00 Per Team Parks & Rec New Adult Softball Women's Team Fee (Church League) 500.00 Per Team Parks & Rec Increase Ballfield Rental: Each Additional Hour 10.00 15.00 Per Hour Parks & Rec Increase Ballfield Rental: Half Day (Up To 5 Hours 50.00 60.00 Per Half Day Parks & Rec Increase Multipurpose Field Rental: Field Preparation 20.00 30.00 Per Field Parks & Rec Increase Senior Golf Tournament Participation Fee 25.00 30.00 Per Participant Harnett Regional Water Increase Bulk Sewer Capacity Holders 2.05 2.30 1,000 Gallons Harnett Regional Water Increase Bulk Sewer Linden Oaks 2.38 2.60 1,000 Gallons Harnett Regional Water Increase Bulk Water 2.38 2.60 1,000 Gallons Harnett Regional Water Increase Bulk Water Capacity Holders 1.85 2.05 1,000 Gallons Harnett Regional Water Increase Bulk Water Woodlake 2.77 2.90 1,000 Gallons Solid Waste Increase Availability Fee 65.00 80.00 Per Household Solid Waste Increase C & D Landfill Tipping Fee 45.00 48.00 Per Ton Solid Waste Increase Collection Hauler Permit 100.00 125.00 Per Permit Solid Waste Increase Mattress/ Box Spring Small 2.00 5.00 Per Mattress Solid Waste New Minimum Charge 0.00 5.00 Per Load Harnett County FY 2020-2021 Budget Ordinance Page 22 061520a HCBOC Page 442 Section 9: Authorized Positions The Board of Commissioners has authorized the following number of full-time positions budgeted by function/department. FY 2021 General Government 96.00 Public Safety: Sheriff 226.00 Emergency Service 8.50 Emergency Medical Services 84.00 Emergency Communications 26.00 Animal Services 8.00 Transportation 18.00 Emnronmental Safety 3.00 Economic & Physical Development 22.00 Human Services: Health 59.30 Social Services 182.00 Human Services (all others) 14.70 Cultural & Recreational 25.00 Workforce Development 5.00 Emergency Response Planning Grant 0.50 Harnett Regional Water 104.00 Solid Waste 17.00 Employee Clinic 1.00 Total Positions Budgeted 900.00 Section 10: Personnel and Compensation The Board of Commissioners has authorized the Fiscal Year 2020-2021 Budget to include: A. Funding is included in the previously listed sections for the Employee Performance Pay Plan in the amount of 1.5% and is to be administered in accordance with the Harnett County Personnel Ordinance. B. A County contribution of 5% of sworn law enforcement officers' salary into the State supplemental 401K plan, regardless of employee contribution, as required by G.S. 143-166.SO(e). Harnett County FY 2020-2021 Budget Ordinance Page 23 061520a HCBOC Page 443 C. A County contribution of 2% of general employees' (non-sworn law enforcement officers') salary into the State supplemental 401K plan, regardless of employee contribution. D. The County shall pay the individual cost of medical and dental insurance of all regular full-time active employees. The monthly rates for full time active employees are posted in the Rate & Fee Schedule. E. Vision insurance is available for eligible full-time employees to purchase as an elected deduction. The County does not participate in the cost of this insurance for the employee. The monthly rate for full time active employees is posted in the Rate & Fee Schedule. F. The County will transfer $15.00 per full-time employee per month to the Employee Clinic Internal Service Fund to fund the employee health clinic. The County will provide the service for all full and part-time employees and their dependents. Those retirees who are covered by the County health insurance plan may also utilize the clinic. The employees will not be required to use leave while receiving treatment at the clinic nor pay a co-pay for services received. G. The County will transfer $10.00 per full-time employee per month to the OPEB Internal Service Fund to fund the OPEB Trust. Additionally, the County will transfer $10.00 per sworn law enforcement employee per month to the OPEB Internal Service Fund to fund the LEOSEP Trust. These funds will be placed into a special fund to be invested with the State Treasurer to accumulate for use in paying future benefits owed to qualifying employees who separate from the County's employment. H. Requests for new positions, salary adjustments, position reclassifications, transfers and/or department reorganizations will only be considered by management as part of the annual budget process. Should the need arise to address one or more of these items during the course of the fiscal year, the department will present their request to the County Manager who may address the matter based on his/her level of discretion granted in the Personnel Ordinance. All requests for new positions will be required to be presented to the full Board of County Commissioners at a regularly scheduled work session to obtain their approval at the following regular meeting. Harnett County FY 2020-2021 Budget Ordinance Page 24 061520a HCBOC Page 444 Section 11: Salary Grade Table The Board of Commissioners hereby adopts the Fiscal Year 2020-2021 Classification and Grade Table as set forth in Attachment B to be effective from July 1, 2020 through June 30, 2021. Staff is hereby authorized to make modifications and adjust any and all pay ranges, accordingly, to maintain the integrity of the table going forward. Section 12: Reduction in State and Federal Funding It will be the general policy of this Board that it will not absorb any reduction in State and Federal funds; however, the Board, in its discretion, may amend the budget ordinance to appropriate additional funds to compensate for the reduction in State and Federal funds so long as the ordinance, as amended, satisfies the requirements of G.S. 159-8 and 159-13. If the Board does not appropriate additional funds, the agency shall reduce personnel or program expenditures to stay within the authorized County appropriation. The policy is extended to any agency that is funded by the County and receives State or Federal funds. This shall remain in effect until otherwise changed or amended by the Board of Commissioners. The County Manager is hereby directed to distribute this policy to each of the agencies that may be involved. Section 13: Fiscal Control Act A. The County Manager and the Finance Officer are hereby directed to make any changes in the budget or fiscal practices that are required by the Local Government Budget and Fiscal Control Act. This shall extend to permitted consolidation of funds and "Single Tax Levies" permitted in the Fiscal Control Act. Any changes made by this authorization shall be reported to the Board of Commissioners for their approval. The known changes that follow shall in no way be a limitation to the County Manager and Finance Officer in complying with said Act. B. As provided by G.S. 159-25(b), the Board has authorized dual signatures for each check or draft that is made on County funds. The signatures of the County Manager or the Chairman of the Board of Commissioners and the Finance Officer following proof or warrant, shall be the authorized signatures of the County. C. Department directors may request the transfer of line item appropriations between cost centers under their jurisdiction. Transfers made from salary and wage accounts shall not result in the increase of salary obligations. Transfers into capital outlay lines shall not result in the purchase of additional capital items not previously approved by the Board of Commissioners. The County Manager, as the budget officer, is hereby authorized to approve such transfers. All budget transfers as referenced herein will be reported at the next regular meeting of the Board of Commissioners as in accordance with G.S. 159-15. D. The Harnett County Board of Commissioner's establish a capitalization threshold of $20,000 for equipment and vehicles, $100,000 for renovations/improvements and $250,000 for new construction. Harnett County FY 2020-2021 Budget Ordinance Page 25 061520a HCBOC Page 445 E. The County Manager, who serves as the Budget Officer, is hereby directed to administer the budget within the following legal parameters and the guidelines contained within the Fiscal Policy, adopted by the Harnett County Board of Commissioners on February 17, 2020 and incorporated by reference. A copy is attached as Attachment C. 1. Except where in conflict with C above, transfer funds within a department without limitation. 2. Transfer amounts of up to $5,000 between departments of the same fund with a memorandum report of such transfers at the next regular meeting of the Board of Commissioners. 3. Employ temporary help from time to time to meet the needs of county departments. 4. Transfer amounts of up to $50,000 from contingency to any department with a memorandum report of such transfers at the next regular meeting of the Board of Commissioners. Amounts of $50,000 or above must be approved by the Board of Commissioners. 5. Execute contracts provided that funds for the contract have been approved as part of the annual budget and the contract does not exceed the funds appropriated, the contract's term does not exceed three years, does not automatically renew beyond three years, and all applicable state laws and county policies regarding purchasing are followed, and the contract does not exceed $100,000. 6. Execute on behalf of the Board of Commissioners any other contract, change order, purchase order or other instrument incurring any obligation which is specifically approved by the Board of Commissioners. 7. Authorize payment in an amount not to exceed $5,000 in settlement of any liability claims against the County or against any of its officers or employees. F. Other changes in this budget will be made by amendment only. Transfers between Funds requires the specific approval of the Board of Commissioners. Appropriation from Contingency in a capital project fund can be made following previously adopted Best Management Practices as listed in Attachment D. Section 14: Capital Improvement Plan General Government and Solid Waste Capital Improvements Plan The General Government and Solid Waste Capital Improvements Plan was adopted on December 19, 2019, is available in the Office of the Clerk to the Board of Commissioners and is included in the FY 2020-2021 Approved Budget Document. The plan is acknowledged as being a working tool developed by the County staff to give guidance toward the County's general government infrastructure development and capital needs. The amounts listed in the FY 2020-2021 fiscal year are approved as part of this budget ordinance, with the following changes: A. The scheduled $100,000 transfer to the Greenway Capital Reserve is eliminated. B. The scheduled $200,000 transfer to the Fleet Internal Service Fund is reduced by $50,000 to $150,000. Harnett County FY 2020-2021 Budget Ordinance Page 26 061520a HCBOC Page 446 Harnett Regional Water Capital Improvements Plan The Harnett Regional Water Department Capital Improvement Plan was adopted on June 15, 2020, is available in the Office of the Clerk to the Board of Commissioners and is included in the FY 2020-2021 Approved Budget Document. The plan is acknowledged as being a working tool developed by the County staff to give guidance toward the County's water and sewer infrastructure development and capital needs. The amounts listed in the FY 2020-2021 fiscal year are approved as part of this budget ordinance. Section 15: Document Availability Copies of this Budget Ordinance shall be furnished to the Tax Collector, Budget Officer, Clerk to the Board of Commissioners and to the Finance Officer to be kept on file by them for their direction in the disbursement of funds and collection of taxes and fees. Adopted this, the 15th day of June, 2020. HARNEIT COUNTY BOARD OF COMMISSIONERS Howard Penny, Chairman Paula K Stewart, County Manager ATIEST: Margaret Regina Wheeler, Clerk to the Board Harnett County FY 2020-2021 Budget Ordinance Page 27 061520a HCBOC Page 447 ~~ Harnett ~(--, COUNTY J._ NORTH CAROLINA AITACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 {Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018-2019 Dangerous Dog Appeal 20.00 ANIMAL SERVICES Auction (New State Mandate) G.S 68-20 Livestock at Large 24(a) Large Livestock Adoption Fee 0.00 Small Livestock Adoption Fee 0.00 Poultry/Fowl Adoption Fee 0.00 Rabies Lab Testing/ Container Fee 25.00 Animal pick-up (if animal is reclaimed) 30.00 Animal boarding, per day (if animal is reclaimed) 10.00 Adoption Fees: Canine Adoption Fee (includes Rabies, Yacinations and microchip) 55.00 Feline Adoption Fee (includes Rabies and microchip) 45.00 Veteran's Adoption Fee 20.00 Small Animal Adoption Fee 10.00 Rescue Fees: Canine Rescue Fee (first three canines, each) 45.00 Canine Rescue Fee (after three canines, each) 25.00 Feline Rescue/ Rescue only fee 16.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 20.00 20.00 Auction (New State Notice of Sale (State Mandate) G.S 68-20 Mandate) G.S ~68-20 24(a) 0.00 100.00 0.00 25.00 0.00 5.00 25.00 50.00 30.00 30.00 20.00 20.00 55.00 55.00 45.00 45.00 20.00 20.00 10.00 10.00 45.00 45.00 25.00 25.00 16.00 16.00 Page 28 061520a HCBOC Page 448 ~ Harnett ,ATTACHMENT A: RATE AND FEE SCHEDULE L (~ C O U N T Y FISCAL VEAR 2020-2021 NORTH CAROLINA (Changes from the previous year are highlighted) 6/15/20 DEPARTMENT TYPE OF FEE 2018 -2019 2019 -2020 2020 -2021 ADOPTED ANIMAL Civil Summons: SERVICES First Offense 100.00 100.00 100.00 Second Offense 200.00 200.00 200.00 Third Offense 400.00 400.00 400.00 Current Quarantine: If the animal is picked up 130.00 130.00 130.00 If animal is brought in 100.00 100.00 100.00 Rabies Vaccination 8.00 8.00 8.00 Rabies Vaccination (special clinic) 5.00 5.00 5.00 Wormer all dogs 5.00 5.00 5.00 Feline/ Canine Testing 15.00 15.00 15.00 BOARD OF Paper List, per page 0.10 0.10 0.10 ELECTIONS Labels, per sheet (30 per sheet) 0.30 0.30 0.30 Fax, per sheet 0.20 0.20 0.20 CD ROM 3.00 3.00 3.00 Copies, per page 0.10 0.10 0.10 Postage actual cost actual cost actual cost provided at no cost: The State chair of each political party (I list) Harnett County FY 2020-2021 Budget Ordinance Page 29 061520a HCBOC Page 449 ~:"\Harnett ~(~ COUNTY J_ NORTH CAROLINA ATIACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 BOARD OF The County chair of each political party: ELECTIONS One in every odd number year numbered year COOPERATIVE Laminating: EXTENSION 9 x 11 1/2" pouch 0.25 9 x 14 l/2" pouch 0.35 12 x 18" pouch 0.50 25" wide roll $0.80 I ft Replacement training certificates (each) 1.00 DEVELOPMENT Board of Adjustments: SERVICES Conditional use permits, residential 175.00 Conditional use permits, minor non-residential 200.00 200 plus $50 per Conditional use permits, neighborhood non-residential acre $500 max 200 plus $50 per Conditional use permits, community non-residential acre $1,000 max 200 plus $75 per Conditional use permits, regional non-residential acre $ I ,500 max $175 plus $10 per acre for commercial and $3 res/ unit (includes SFR & Conditional use permits, planned unit development MF, Max $1,500) Conditional use permit, cell tower 200.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 0.25 0.25 0.35 0.35 0.50 0.50 $0.80 I ft $0.80 I ft 1.00 1.00 175.00 175.00 200.00 200.00 200 plus $50 per 200 plus $50 per acre $500 max acre $500 max 200 plus $50 per 200 plus $50 per acre $ I ,000 max acre $1,000 max 200 plus $75 per 200 plus $75 per acre $1,500 max acre $ I ,500 max $175plus$10per $175 plus $10 per acre for commercial acre for commercial and $3 res/ unit and $3 res/ unit (includes SFR & (includes SFR & MF, Max $1,500) MF, Max$ I ,500) 200.00 200.00 Page 30 061520a HCBOC Page 450 r-": ~ Harnett ~(~ COUNTY ..J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 $260 with refund DEVELOPMENT Appeal or interpretation option SERVICES Variance 400.00 Variance, administrative 400.00 Re-inspect for Conditional Use permit 50.00 Planning Board: Alternate plan review 200.00 Rezoning, first IO acres 250.00 Rezoning, each additional acre 50.00 with maximum of 2,000.00 Ordinance text amendment 250.00 Land Use Plan / Map Amendment Mobile Home Park Plan 175.00 plus per lot charge 20.00 Major subdivision plat 500.00 plus per lot charge 20.00 Major subdivision plat -Revision to preliminary 100.00 plus per lot charge for new lots 20.00 Major subdivision plat -final plat 100.00 Re-inspection fee for final plats 50.00 Major subdivision plat final recreation fee, per lot 500.00 Minor subdivision plat w/o improvements 100.00 plus per lot charge 20.00 Minor subdivision plat with improvements 160.00 plus per lot charge 20.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020-2021 ADOPTED $260 with refund $260 with refund option option 400.00 400.00 400.00 400.00 50.00 50.00 200.00 200.00 250.00 250.00 50.00 50.00 2,000.00 2,000.00 250.00 250.00 250.00 250.00 175.00 175.00 20.00 20.00 500.00 500.00 20.00 20.00 100.00 100.00 20.00 20.00 100.00 100.00 50.00 50.00 500.00 500.00 100.00 100.00 20.00 20.00 160.00 160.00 20.00 20.00 Page 31 061520a HCBOC Page 451 ~~Harnett ~(~ COUNTY ..J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 DEVELOPMENT Highway Corridor Overlay Review 60.00 SERVICES Exempt Plats 30.00 Permits & Licenses: Land Use permit 25.00 Land Use permit renewal 75.00 Sign permit, ground 50.00 Sign permit, wall $I/square foot Sign permit renewal 100.00 refer to Commercial Outdoor advertising signs (billboards) building permit Site plan, minor 100.00 Site plan, neighborhood 250.00 Site plan, community 400.00 Site plan, regional 1,200.00 Site plan, renewal 100.00 Historic property application 25.00 Improvement guarantee review 400.00 Improvement guarantees, modification 200.00 Improvement guarantees, renewal 100.00 Mobile home park zoning inspection 150.00 plus per lot charge 7.00 Mobile home re-inspection, per trip 50.00 Vested rights certificate 400.00 Flood Permit 100.00 Letter of map amendment (LOMA) review 50.00 Conditional letter of map amendment (CLOMA) review 50.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 60.00 60.00 30.00 30.00 25.00 25.00 75.00 75.00 50.00 50.00 $I/square foot $1 /square foot 100.00 100.00 refer to Commercial refer to Commercial building permit building permit 100.00 100.00 250.00 250.00 400.00 400.00 1,200.00 1,200.00 100.00 100.00 25.00 25.00 400.00 400.00 200.00 200.00 100.00 100.00 150.00 150.00 7.00 7.00 50.00 50.00 400.00 400.00 100.00 100.00 50.00 50.00 50.00 50.00 Page 32 061520a HCBOC Page 452 ~~Harnett ~(~ COUNTY ,,l_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 DEVELOPMENT Letter of map revision (LOMR) review 50.00 Conditional letter of map revision {CLOMR) review 50.00 SERVICES Watershed 100.00 Special nonresidential intensity allocation permit (SNIA) $1,000/acre Watershed variance 400.00 Ordinances: Unified Development Ordinance 30.00 Zoning Compliance (letter) 75.00 Zoning Verification (letter) 25.00 Copies: Previously Issued Permit (per page) 3.00 Maps 5.00 Board Meeting Recordings on CD Cell Towers: church steeple) 5,000.00 Collocated or combined wireless communications facility (i.e. basic $1,000 (per change co-location) in General Statutes) clock tower) 6,000.00 lattice, guided tower, monopole) 7,000.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020-2021 ADOPTED 50.00 50.00 50.00 50.00 100.00 100.00 $1,000/acre $1,000/acre 400.00 400.00 30.00 30.00 75.00 75.00 25.00 25.00 3.00 3.00 5.00 5.00 5.00 5.00 5,000.00 5,000.00 $1,000 (per change $1,000 (per change in General Statutes) in General Statutes) 6,000.00 6,000.00 7,000.00 7,000.00 Page 33 061520a HCBOC Page 453 ~~ Harnett r~(~ COUNTY ..J__ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL VEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 DEVELOPMENT Electrical: SERVICES $60/$120 Electrical permit (minimum) after the fact $80/$160 200 amps after the fact $90/$180 Over 200 amps after the fact Residential Solar Panels (new law requires 2 trips) 80.00 Residential Generator Based on Contractor's Commercial Solar Panels Labor Cost Residential Mechanical: $60/$120 Minimum residential mechanical (ductwork & gas line only, etc.) after the fact $90/$180 Up to 2 residential unit replacement (includes electrical) after the fact $110/$220 More than 2 residential units (includes electrical) after the fact Commercial Mechanical Up to 2 commercial unit replacement (includes electrical) More than 2 commercial units (includes electrical) Manufactured Home: Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED $60/$120 $60/$120 after the fact after the fact $80/$160 $80/$160 after the fact after the fact $90/$180 $90/$180 after the fact after the fact $120 / $240 $120 I $240 $120 I $240 $120 I $240 Based on Contractor's Based on Contractor's Labor Cost Labor Cost $60/$120 $60/$120 after the fact after the fact $90/$180 $90/$180 after the fact after the fact $110/$220 $110/$220 after the fact after the fact % of job cost 90.00 % of job cost 110.00 Page 34 061520a HCBOC Page 454 ~~ Harnett r~ (--. C O U N TV J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018-2019 DEVELOPMENT $125/$250 SERVICES Travel Trailer after the fact $150/$300 Singlewide Mobile Home after the fact $200/$400 Doublewide Mobile Home after the fact $225/$450 Triplewide Mobile Home after the fact Plumbing: $50/$100 Minimum Plumbing, 2 or less fixtures after the fact $40/$80 Water service line after the fact $50/$100 Sewer service line after the fact $100/$200 Residential Plumbing, more than 2 fixtures after the fact $55/$110 Insulation after the fact Miscellaneous: Homeowner's Recovery Fund 10.00 Day Care or Group Home 100.00 Demolition (Residential or Commercial -requires asbestos report) 75.00 First trip Second trip (existing violations not corrected) Third trip Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED $125/$250 $125/$250 after the fact after the fact $150/$300 $150/$300 after the fact after the fact $200/$400 $200/$400 after the fact after the fact $225/$450 $225/$450 after the fact after the fact $50/$100 $50/$100 after the fact after the fact $40/$80 $40/$80 after the fact after the fact $50/$100 $50/$100 after the fact after the fact $100/$200 $100/$200 after the fact after the fact $55/$110 $55/$110 after the fact after the fact 10.00 10.00 100.00 100.00 75.00 75.00 50.00 50.00 100.00 100.00 150.00 150.00 Page 35 061520a HCBOC Page 455 ~~Harnett ~ (,,-.... C O U N T Y ..J__ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 {Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018-2019 DEVELOPMENT Plan Review Fee (Residential) 25.00 Plan Review (Commercial) 50.00 SERVICES Plan Review (Industrial) 100.00 Expired permits (6 months to 2 years) 150.00 Expired permits over 2 years full cost Change of use (n/a when building permits issued) 100.00 Second home removal permit & inspection Swimming pools (does not include electrical) $100/$200 Moved from Mechanical after the fact New Single Family Dwelling: Description by dimension per square fee (heated and garage). Includes building, electrical, plumbing, mechanical, insulation and t.s.p. pennit $600/$1,200 Up to 1,200 square feet after the fact $700/$1,400 1,20 I to 2,000 square feet after the fact $805/$1,610 2,00 I to 2,500 square feet after the fact $940/$1,880 2,501 to 3,000 square feet after the fact $1,0451$2,090 3,00 I to 3,500 square feet after the fact $ I ,200/$2,400 3,50 I to 4,000 square feet after the fact $ l ,290/$2,580 4,00 I to 4,500 square feet after the fact Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019-2020 2020 -2021 ADOPTED 25.00 25.00 50.00 50.00 100.00 100.00 150.00 150.00 full cost full cost 100.00 100.00 $350 with partial $350 with partial refund option for refund option for compliance compliance $100/$200 $100/$200 after the fact after the fact $600/$1,200 $600/$1,200 after the fact after the fact $700/$1,400 $700/$1,400 after the fact after the fact $805/$1,610 $805/$1,610 after the fact after the fact $940/$1,880 $940/$1,880 after the fact after the fact $ ! ,045/$2,090 $1,0451$2,090 after the fact after the fact $ l ,200/$2,400 $1,200/$2,400 after the fact after the fact $ l ,290/$2,580 $ l ,290/$2,580 after the fact after the fact Page 36 061520a HCBOC Page 456 ~~Harnett ~(--.. COUNTY ,}_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 $1,390/$2, 780 DEVELOPMENT 4,50 I to 5,000 square feet after the fact SERVICES $1,390 5,001 or more square feet plus $0.20 x sq. ft Residential additions: Attached and detached garage, storage buildings. renovations. and tire damage renovation (building permit only) $100/$200 0 to 500 square feet after the fact $175/$350 50 I to 1,200 square feet after the fact $2501$500 1,20 I to 2,000 square feet after the fact $325/$650 2,00 I or more square feet after the fact $375/$750 Modular Home (fee includes electrical, plumbing and mechanical) after the fact $125/$250 Modular Construction Trailer -Temporary after the fact $3751$750 Moved house or building (fee includes electrical, plumbing and mechanical) after the fact *Please note that there are additional fee requirements for additions or renovations to Modular Home or Move House setups. Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED $1,390/$2, 780 $!,390/$2,780 after the fact after the fact $1.390 $1.390 plus $0.20 x sq. ft plus $0.20 x sq. ft $100/$200 $100/$200 after the fact after the fact $175/$350 $175/$350 after the fact after the fact $250/$500 $250/$500 after the fact after the fact $325/$650 $325/$650 after the fact after the fact $375/$750 $375/$750 after the fact after the fact $125/$250 $125/$250 after the fact after the fact $375/$750 $375/$750 after the fact after the fact Page 37 061520a HCBOC Page 457 -------~ Harnett r~(~ COUNTY J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL VEAR 2020-2021 {Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 DEVELOPMENT Commercial, Industrial and Multi-Family : SERVICES Fee is for each trade and is separate from the total cost of the project $80/$160 $0 -$1,200 after the fact $160/$320 $ l ,20 I -$2,500 after the fact $300/$600 $2,50 I -$25,000 after the fact $500/$1000 $25,00 l -$50,000 after the fact $905/$1,810 $50,001 -$100,000 after the fact $1,710/$3,420 $100,00 I -$200,000 after the fact $2,915/$5,830 $200,00 I -$350,000 after the fact $3 ,820/$7 ,640 $350,001 -$500,000 after the fact $5,075/$10, 150 $500,00 I -$750,000 after the fact $6,330/$12,660 $750,00 I -$1,000,000 after the fact Fees in excess of $6,330 will require an additional .002 of each added million dollars or portion thereof (i.e. $2,000,000 total cost: 2,000,000 -1,000,000 = 1,000,000 x .002 = 2,000 + 6,330 = 8,330 total pennit Each T-pole 60.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019-2020 2020 -2021 ADOPTED $80/$160 $80/$160 after the fact after the fact $160/$320 $160/$320 after the fact after the fact $300/$600 $300/$600 after the fact after the fact $500/$1000 $500/$1000 after the fact after the fact $905/$1,810 $905/$1,810 after the fact after the fact $1,710/$3,420 $1,710/$3,420 after the fact after the fact $2,915/$5,830 $2,915/$5,830 after the fact after the fact $3 ,820/$7 ,640 $3,820/$7 ,640 after the fact after the fact $5,075/$10, 150 $5,075/$10, 150 after the fact after the fact $6,330/$12,660 $6,330/$12,660 after the fact after the fact 60.00 60.00 Page 38 061520a HCBOC Page 458 ~~Harnett ~(~ COUNTY J__ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 $375/$750 DEVELOPMENT Commercial Modular Unit (any size) plus each trade cost after the fact SERVICES Harnett County Board of Education Classroom Huts: Single Room 100.00 Two Rooms 200.00 Three or more 300.00 EMERGENCY Annual Fees: SERVICES Foster home inspection 25.00 Non-Compliance of Violations: First reinspection for non-compliance, if code requirements are met 50.00 Second and subsequent inspections for non-compliance 100.00 Special User Permits for Specific Times: Fireworks -Pyrotechnic Special Effects (Includes Site Plan Review) 100.00 Tents & Temporary Membrane Structure (Includes Site Plan Review) 100.00 Temporary kiosks or displays for merchandising -Insecticide fogging or fumigation (Includes Site Plan Review) 75.00 Explosive Materials (blasting perrnits): 90 days (Includes Site Plan Review) 200.00 72 hours (Includes Site Plan Review) 100.00 Amusement Buildings (Includes Site Plan Review) 50.00 Carnivals and fairs (Includes Site Plan Review) 50.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED $375/$750 $375/$750 after the fact after the fact 100.00 100.00 200.00 200.00 300.00 300.00 25.00 25.00 50.00 50.00 100.00 100.00 100.00 150.00 100.00 100.00 --75.00 75.00 200.00 250.00 100.00 100.00 50.00 75.00 50.00 75.00 Page 39 061520a HCBOC Page 459 ~~Harnett ~(--, COUNTY ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 J_ NORTH CAROLINA (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 Covered Mall Buildings (Includes construction plan review. Does not include individual EMERGENCY tenant spaces.) 50.00 SERVICES Exhibits, Trade Shows and Festivals (Includes Site Plan Review) 50.00 Liquids Use, Dispensing, Storage, Transportation N/C Change in Liquid in Tanks N/C Manufacture or Process Liquids N/C Liquid Dispensing -AGST/UGST to Vehicles N/C Liquid Dispensing -Tanker to Vehicles N/C Liquid or gas-fueled vehicles or equipment in assembly buildings N/C Private Fire Hydrants N/C Combustible Dust Producing Operations N/C Spraying or Dipping N/C Required Construction Permits: $35.00 + $2.00 Automatic Fire Extinguishing System (Ansul/Sprinkler) per Nozzle Head $35.00 + $2.00 Fire Alarm Detection System and Related Equipment per initiating device Standpipes 50.00 Certificate of occupancy certification (Final Inspection) 50.00 Certificate of occupancy (Final Inspection) re-check per violation 50.00 Any Life Safety Construction Permits Requiring Plans Review Shall also be applicable to the fee schedule indicated under the Plan Review Section. Any required permits not obtained prior to work being conducted shall be applicable for Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 50.00 75.00 50.00 75.00 N/C 75.00 N/C 75.00 N/C 75.00 N/C 75.00 N/C 75.00 N/C 75.00 N/C 75.00 N/C 75.00 N/C 75.00 $35.00 + $2.00 $50.00+ $2.00 per Nozzle Head per Nozzle Head $35.00 + $2.00 $50.000+ $2.00 per initiating device per initiating device 50.00 150.00 50.00 50.00 50.00 50.00 Page 40 061520a HCBOC Page 460 ~~Harnett ~(--. COUNTY J._ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 EMERGENCY AGST/UGST (Above Ground/Underground Storage Tanks): Removal (per tank) (Includes Site Plan Review) [00.00 SERVICES New installations (per tank) (Includes Site Plan Review) 100.00 Reinspection (per tank) 50.00 AGST/UGST Pipe Inspection (Includes Site Plan Review) 100.00 Plans Review: Up to 5,000 sq. ft. 50.00 5,00 I to I 0,000 sq. ft. 100.00 I 0,00 I to 25,000 sq. ft. 150.00 Over 25,000 sq. ft. 250.00 Major Subdivision Site Plant (ORB Review and Inspection Fee) 100.00 Commercial Site Plan Review 50.00 Revisions / Resubmittals 50.00 Imminent Hazard Violations: 250.00 Each Exit Door/ Each Occurancc Locked or Blocked exit doors Exceeding Posted Occupancy Capacity w/failure to comply 250.00 Each Occurance EMERGENCY BLS: MEDICAL Non-Emergency 231.96 Emergency 371.14 SERVICES BLS Routine Disposable Supplies 0.00 ALS 1: Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 100.00 100.00 100.00 100.00 50.00 100.00 100.00 100.00 50.00 50.00 100.00 100.00 150.00 150.00 250.00 250.00 100.00 100.00 50.00 50.00 50.00 50.00 250.00 Each Exit Door/ 250.00 Each Exit Door/ Each Occurance Each Occurance 250.00 Each Occurance 250.00 Each Occurance 225.37 393.80 360.59 630.07 0.00 75.00 Page 41 061520a HCBOC Page 461 __,--~Harnett r~ (--., C O U N T Y ..,}_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL VEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 EMERGENCY Non-Emergency 278.36 MEDICAL Emergency 440.73 SERVICES ALS2: Emergency 637.90 ALS Routine Disposable Supplies 0.00 Loaded Patient Mileage 11.18 Wheel Chair Yan Transport: Within Harnett County -mileage included 50.00 Outside Harnett County 3.00 Note: Fees are based upon the current NC Medicare/Medicaid Fee Schedule. Specialty Care 0.00 Round Trip 0.00 Defibrillation 0.00 Intubation 0.00 JV Supplies 0.00 Oxygen 0.00 BLS Training (Organizations & Individuals): Harnett County Resident 50.00 Non-Harnett County Resident 75.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 270.44 472.55 428.20 748.21 619.77 1,082.94 0.00 90.00 I 1.43 13.33 50.00 50.00 3.00 3.00 0.00 1,279.82 0.00 829.50 0.00 85.00 0.00 125.00 0.00 25.00 0.00 20.00 50.00 50.00 75.00 75.00 Page 42 061520a HCBOC Page 462 ~~Harnett ~(~ COUNTY ,,!_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 EMERGENCY MEDICAL BLS Certification Card 3.25 SERVICES Health Saver Certification Card 18.00 Health Saver Required Workbook 3.25 Local Government & Non-Profit Agencies within Harnett County -cost of certification card and workbook if applicable, no cost for training. Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 3.25 3.25 18.00 18.00 3.25 3.25 Page 43 061520a HCBOC Page 463 ~~Harnett ~(--. COUNTY ,}_ NORTH CAROLINA ATIACHMENT A: RATE AND FEE SCHEDULE FISCAL VEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 Maps, Print Outs, Deed Plots or Copies printed on Copier (cost per page) 1.00 GIS / E911 Maps printed on Plotter: Without Ortho's 6.00 With Ortho's 10.00 Without Ortho's on Poster Paper 16.00 With Ortho's on Poster Paper 20.00 Specialty Maps, Requests and Projects (hourly cost) 35.00 Specialty Maps on Poster Paper -Digital Data 35.00 Map Book 20.00 Police Departments, Towns and anyone who utilizes an 800 MHZ radio). 25.00 Road Signs 225.00 Road Name Petition 500.00 Subdivision Name Change 500.00 Reflective Address Number Sign: Complete 20.00 Sign Only 15.00 Post Only 10.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019-2020 2020 -2021 ADOPTED 1.00 1.00 6.00 6.00 10.00 10.00 16.00 16.00 20.00 20.00 35.00 35.00 --35.00 35.00 20.00 20.00 25.00 25.00 250.00 250.00 500.00 500.00 500.00 500.00 20.00 20.00 15.00 15.00 10.00 10.00 Page 44 061520a HCBOC Page 464 ~~Harnett ~(---. COUNTY ,,}_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL VEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 HARNETT All Water Districts: REGIONAL Flat Rate Water, Residential I st 2,000 gallons 18.50 WATER Per Thousand Water, Residential 5.25 Flat Rate Water, Commercial, l st 2,000 gallons (flat) 25.00 Per Thousand Water, Commercial (per 1,000 over 2,000) $5.25/1,000 Water Bulk Rate (per 1,000) $2.38/1,000 Water Bulk Rate -Capacity Owners $1.85/ I ,OOO Water Bulk Rate-Woodlake $2. 77 /1,000 $5 I $140 I Hydrant 3/4" Meter Rental-Daily/Monthly/Yrly $1,200 $IO/ $280 / Hydrant 3" Meter Rental-Daily/Monthly/Yrly $2,500 Institutional Rate Same as residential Commercial, per month (50,000 gallon minimum/month) -Energy Charges per 1,000 Water (Out of County Municipal Customers only) $0.25/ I ,OOO Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 20.00 20.00 5.50 5.50 27.00 27.00 $5.50/1,000 $5.50/1,000 $2.38/1,000 $2.60/1,000 $1.85/ I ,OOO $2.05/1,000 $2.77/1,000 $2.90/1,000 $5 I $140 I $51 $140 I $1,200 $1,200 $10 / $280 / $10 I $280 I $2,500 $2,500 Same as residential Same as residential --$0.25/1,000 $0.25/1,000 Page 45 061520a HCBOC Page 465 ~~ Harnett r~ (--., C O U N TY J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 {Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018- 2019 HARNETT All Sewer Districts: REGIONAL Flat Rate Sewer, Residential, no gallons 15.00 WATER Per Thousand Sewer, Residential $5.25/1,000 Flat Sewer, One person household 35.00 Flat Sewer, Two + person household 40.00 Flat Rate Sewer, Commercial, no gallons 37.00 Per Thousand Sewer, Commercial $5.25/1,000 Institutional Rate, Minimum 225.00 Per Thousand Sewer, Institutional $5.25/1,000 Sewer Bulk Rate Capacity Holders (per 1,000) $2.05/1,000 Sewer Bulk Rate Linden Oaks $2.38/1,000 All Water Districts: $800.00 Water Tap On Fee, 3/4" Service (includes Capacity Use Fee) (total $2,800) $1,500.00 Water Tap On Fee, I" Service (includes Capacity Use Fee) (total $3,500) $2,500.00 Water Tap On Fee, 2" Service (includes Capacity Use Fee) (total $4,500) Meter Fees 3/4" Mechanical 70.00 Meter Fees 3/4" Electronic/Radio Read 200.00 Sprinkler Tap 300.00 Water Tap, New District -Construction 200.00 Water System Development Fee, per lot 2,000.00 Water System Development Fees -Commercial Based on SDF/Res Eq Late or delinquent fee 10.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 - 2020 2020 -2021 ADOPTED 15.00 15.00 $6.00/1,000 $6.00/1,000 40.00 40.00 45.00 45.00 40.00 40.00 $6.00/1,000 $6.00/1,000 250.00 250.00 $6.00/ 1,000 $6.00/ 1,000 $2.05/1,000 $2.30/ 1,000 $2.38/ 1,000 $2.60/1,000 $800.00 $800.00 (total $2,800) (total $2,800) $1,500.00 $1,500.00 (total $3,500) (total $3,500) $2,500.00 $2,500.00 (total $4,500) (total $4,500) 70.00 70.00 200.00 200.00 300.00 300.00 200.00 200.00 2,000.00 2,000.00 Based on SDF/Res Eq Based on SDF/Res Eq 10.00 10.00 Page 46 061520a HCBOC Page 466 ~~Harnett ~(--, COUNTY L NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018-2019 HARNETT All Sewer Districts: REGIONAL Sewer Tap on Fee, Residential, All Districts (does not include Sewer $1,000 Capacity Use Fee) (total $3,500) WATER Sewer Capacity Use Reserve Fee, All districts 2,500.00 $2,000 Sewer Tap, Step Tank, Bunn level / Riverside (total $4,500) Sewer Tap on Fee, Commercial Based on SDF/Res Eq Sewer Tap Fees: All Residential 2,150.00 Septage Hauler Fees: Basic Facilities Charge truckload Usage Charge $50.00/1,000 All Water & Sewer Districts: Deposits, Owner, Water 25.00 Deposits, Owner, Water (if credit is denied due to unpaid utilities) 50.00 Deposits, Owner, Sewer 25.00 Deposits, Owner, Sewer (if credit is denied due to unpaid utilities) 50.00 Deposits, Rental, Water 50.00 Deposits, Rental, Water (if credit is denied due to unpaid utilities) 100.00 Deposits, Rental, Sewer 50.00 Deposits, Rental, Sewer (if credit is denied due to unpaid utilities) 100.00 Deposits, 3/4'' Hydrant Meter-Refundable 250.00 Deposits, 3" Hydrant Meter-Refundable 500.00 Setup Fees 15.00 After Hours Call Out 50.00 Transfer Fee 15.00 Water Samples $30 & up Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED $1,000 $1,000 (total $3,500) (total $3,500) 2,500.00 2,500.00 $2,000 $2,000 (total $4,500) (total $4,500) Based on SDF/Res Eq Based on SDF/Res Eq 2,150.00 2,150.00 truckload truckload $85.00/1,000 $85.00/1,000 25.00 25.00 50.00 50.00 25.00 25.00 50.00 50.00 50.00 50.00 100.00 100.00 50.00 50.00 100.00 l 00.00 250.00 250.00 500.00 500.00 15.00 15.00 50.00 50.00 15.00 15.00 $30 & up $30 & up Page 47 061520a HCBOC Page 467 ~~Harnett ~(---, COUNTY ,,J__ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 HARNETT All Water & Sewer Districts (con't): REGIONAL Reconnect Fees 40.00 WATER Damaged Fees -as allowed by the State $100 & UP Preliminary Plan Review -all projects 250.00 Construction Phase Review -per residential equivalent unit 40.00 Meters: 3/4" Mechanical 70.00 3/4" Electronic/Radio Read 200.00 I" 300.00 1 1/2" 525.00 2" 2,050.00 Miscellaneous Fees: HEALTH Camp/sport/college physicals Moved to CH Services 17P (Prenatal Patients Only) 125.00 DTaP 50.00 Flu Vaccine, Prsrv free/ Fluzone 48.00 Flu Vaccine Quad 48.00 Flu Vaccine (Super) I Fluzone High Dose age 65> 74.00 Flu Vaccine Trivalent MDV 40.00 Hep B 45.00 Hepatitis A Vaccine 45.00 MMR-Adult 70.00 Pneumonia shot 107.00 PPD/TB Skin Test 25.00 Menactra 135.00 Harnett County FY 2020-2021 Budget Ordinance, 6/15/20 2019 -2020 2020 -2021 ADOPTED 40.00 40.00 $100 & up $100 & up 250.00 250.00 40.00 40.00 70.00 70.00 200.00 200.00 300.00 300.00 525.00 525.00 2,050.00 2,050.00 Moved to CH Services Moved to CH Services 125.00 125.00 50.00 50.00 48.00 48.00 48.00 55.00 78.00 78.00 40.00 40.00 60.00 60.00 45.00 45.00 75.00 75.00 105.00 105.00 25.00 25.00 135.00 135.00 Page 48 061520a HCBOC Page 468 ~~ Harnett r~(~ COUNTY ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 J._ NORTH CAROLINA (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 HPV Vaccine (3 dose) 585.00 HEALTH IPV 30.00 Kinrix (!PY, Dtap) 60.00 Pentacel (Dtap, IPV, HlB) 85.00 Prevnar (PCV 13) 198.00 Proquad (MMR & Varicella) 190.00 Rabies 300.00 Rotateq 79.00 Shingriz (only patients 50-64) Twinrix (Hep A & Hep B Combination) 95.00 Varicella (Meninigitis) 115.00 Tele health originating site facility fee 25.00 Sliding Fee, Ins. Adult Health Physicals Medicaid Sliding Fee, Ins. Blood sugars Medicaid Sliding Fee, Ins. Child Health Services Medicaid Care Coordination for Children Medicaid Sliding Fee, Ins. Chronic Disease/Diabetes Medicaid Sliding Fee, Ins. Family Planning Medicaid OBCM -OB Care Management Medicaid Sliding Fee, Ins. Pregnancy Test Medicaid Sliding Fee, Ins. Prenatal Program Services Medicaid Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 585.00 720.00 30.00 30.00 60.00 60.00 88.00 88.00 210.00 210.00 225.00 232.00 300.00 300.00 79.00 79.00 182.00 182.00 95.00 95.00 133.00 145.00 25.00 25.00 Sliding Fee, Ins. Sliding Fee, Ins. Medicaid Medicaid Sliding Fee, Ins. Sliding Fee, Ins. Medicaid Medicaid Sliding Fee, Ins. Sliding Fee, Ins. Medicaid Medicaid Medicaid Medicaid Sliding Fee, Ins. Sliding Fee, Ins. Medicaid Medicaid Sliding Fee, Ins. Sliding Fee, Ins. Medicaid Medicaid Medicaid Medicaid Sliding Fee, Ins. Sliding Fee, Ins. Medicaid Medicaid Sliding Fee, l.ns. Sliding Fee, Ins. Medicaid Medicaid Page 49 061520a HCBOC Page 469 ~~Harnett ~(--., COUNTY J._ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 Insurance, HEALTH STD Control/Treatment Medicaid TB Control Treatment Medicaid Environmental Health Fees: Inorganic/Organic Water Samples 100.00 Water samples/ Microbiology 50.00 Improvement/ Septic Tank Permit 750.00 Return Trip Fee ( if not properly marked) 25.00 Existing tanks 100.00 Swimming pool permits 200.00 Swimming pool reinspection fee 25.00 Tattoo Artist Permits 500.00 Temporary Tattoo Artist Permits 125.00 Plan Review for Food & Lodging 200.00 Pool Plan Review 300.00 Well Fees 250.00 Engineered Option Permit Fee 225.00 Simple Revision Fee 25.00 Revison Fee 100.00 Expansion / Relocation Fee 375.00 Drain Field Redesign 100.00 based on Federal Poverty level) Sliding Fee Scale Based on Current Medicaid Reimbursement Schedule Medicaid Rates Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020-2021 ADOPTED Insurance, Insurance, Medicaid Medicaid Medicaid Medicaid 100.00 100.00 50.00 50.00 750.00 750.00 25.00 25.00 100.00 100.00 200.00 200.00 25.00 25.00 500.00 500.00 125.00 125.00 200.00 200.00 300.00 300.00 250.00 250.00 225.00 225.00 25.00 25.00 100.00 100.00 375.00 375.00 100.00 100.00 Sliding Fee Scale Sliding Fee Scale Based on Current Based on Current Medicaid Rates Medicaid Rates Page 50 061520a HCBOC Page 470 ~~Harnett ~(~ COUNTY J._ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 IT Current Customers (all amounts are per hour of service): Technical Support Services -No Block of Time 95.00 Block of 50 hours of Technical Support Services 80.00 Block of 100 hours of Technical Support Services 75.00 Block of200 hours of Technical Support Services 70.00 Block of 300 hours of Technical Support Services 65.00 Block of 400 hours of Technical Support Services 60.00 Overages if block of hours chosen 85.00 New Customers (all amounts are per hour of service): Technical Support Services -No Block of Time 110.00 Block of 15 hours of Technical Support Services 105.00 Block of 25 hours of Technical Support Services 95.00 Block of 50 hours of Technical Support Services 80.00 Block of I 00 hours of Technical Support Services 75.00 Block of 200 hours of Technical Support Services 70.00 Block of 300 hours of Technical Support Services 65.00 Block of 400 hours of Technical Support Services 60.00 Overages if block of hours chosen 85.00 Email Hosting (all amounts are per month per user): Microsoft Exchange Mailbox under 100 users 4.00 Microsoft Exchange Mailbox I 00 users or more 3.00 Virtual Server Space and I TB of Storage (per month) 400.00 Netmotion VPN (per month per user) 0.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020-2021 ADOPTED 95.00 95.00 80.00 80.00 75.00 75.00 70.00 70.00 65.00 65.00 60.00 60.00 85.00 85.00 110.00 110.00 105.00 105.00 95.00 95.00 80.00 80.00 75.00 75.00 70.00 70.00 65.00 65.00 60.00 60.00 85.00 85.00 4.00 7.00 3.00 6.00 400.00 400.00 0.00 6.00 Page 51 061520a HCBOC Page 471 ~~Harnett ~ (---., C O U N T Y _,!_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 IT Additional Hosted Virtual Server (per month) 100.00 VoIP/ FoIP Line and Maintenance (per month) 12.50 I 0MB Internet (per month) 75.00 Copy & Printer Fees: LIBRARY Black & White, per page (8 1/2 x 11) 0.10 Black & White, per page ( 11 x 17) 0.20 Color, per page (8 1/2 x 11) 1.00 Color, per page (11 x 17) 2.00 Overdue Fines: to a maximum of $10) 0.10 Launchpads, per day (up to maximum of$25) 1.00 DVDs, per day (maximum of$20) 0.50 Replacement Library Card 1.00 Fax fees (no international faxes sent or received): Local, per page 0.10 Long distance, per page 1.00 All incoming faxes, per page 0.10 Cold Lamination, per ft. 0.75 All Library Materials Purchase cost Lost [terns of item Purchase cost Damaged beyond use of item Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 100.00 100.00 12.50 12.50 75.00 75.00 0.10 0.10 0.20 0.20 1.00 1.00 2.00 2.00 0.10 0.10 1.00 1.00 0.50 0.50 1.00 1.00 0.10 0.10 1.00 1.00 0.10 0.10 0.75 0.75 Purchase cost Purchase cost of item of item Purchase cost Purchase cost of item of item Page 52 061520a HCBOC Page 472 ~~Harnett ~(--, COUNTY ...J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 Books LIBRARY Markings on pages non-obstructing of text 5.00 Torn pages 5.00 Torn cover 5.00 Minor liquid damage 5.00 AudioBooks, DVDs, and Kits Audiobook bag missing 2.00 Audiobook missing disc 10.00 Audiobook-case damage 8.00 AudioVox Charger 5.00 Missing Audio CD case 1.00 Missing DVD case 2.00 Missing DVD Bonus Material 5.00 Purchase Cost Missing Kit Items of item Damaged or missing cover art (Audiobooks, Music CDs, DVDs) 1.00 Damaged or missing Literacy Kit Container 14.00 LaunchPads Damaged beyond repair or missing electronic device 70.00 Missing or damaged Launch USB cord 7.00 Missing or damaged Launch Pad case 13.00 Missing or damaged LaunchPad power adapter 8.00 Missing or damaged LaunchPad bumper 9.00 Magazines Damaged (torn pages) 3.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 2.00 2.00 10.00 10.00 8.00 8.00 5.00 5.00 1.00 1.00 2.00 2.00 5.00 5.00 Purchase Cost Purchase Cost of item of item 1.00 1.00 14.00 14.00 70.00 70.00 7.00 7.00 13.00 13.00 8.00 8.00 9.00 9.00 3.00 3.00 Page 53 061520a HCBOC Page 473 ~~Harnett ~(~ COUNTY _.L NORTH CAROLINA DEPARTMENT ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL VEAR 2020-2021 (Changes from the previous year are highlighted) TYPE OF FEE 2018 -2019 6/15/20 2019-2020 2020 -2021 ADOPTED Employee Mileage Reimbursement Current IRS Mileage Reimbursement Rate MISCELLANEOUS Employee Subsistence Per Diem (subject to County travel policy): Breakfast 7.00 7.00 7.00 Lunch 13.00 13.00 13.00 Dinner 26.00 26.00 26.00 Medical Insurance: Employee Only (County pays) 769.10 804.48 804.48 Employee + Spouse (Employee pays) 325.01 339.96 339.96 Employee + Child(ren) (Employee pays) 300.22 314.03 314.03 Employee+ Family (Employee pays) 678.34 709.54 709.54 Dental Insurance: Employee Only (County pays) 28.82 29.89 29.89 Employee + Spouse (Employee pays) 28.66 29.72 30.46 Employee+ Child(ren) (Employee pays) 32.03 33.21 34.04 Employee+ Family (Employee pays) 80.39 83.36 85.44 Vision Insurance: Employee Only (Employee Pays) 6.46 6.46 6.46 Employee+ Spouse (Employee Pays) 12.28 12.28 12.28 Employee+ Child(ren) (Employee Pays) 12.93 12.93 12.93 Employee+ Family (Employee Pays) 19.00 19.00 19.00 Medicare Supplement amount for qualified retirees not to exceed $200 not to exceed $200 not to exceed $200 Returned Check Fee 25.00 25.00 25.00 Harnett County FY 2020-2021 Budget Ordinance Page 54 061520a HCBOC Page 474 __,,-----~ Harnett r~ (----. C O U N T Y ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 _2_ NORTH CAROLINA (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018-2019 PARKS& Ball fields/ Multipurpose fields: RECREATION 1st hour 15.00 each additional hour 10.00 per hour with lights 20.00 half day (up to 5 hours) 50.00 half day with lights (up to 5 hours) 90.00 full day 125.00 full day with lights 150.00 Ball field preparation (lining & dragging) 20.00 Each additional field preparation 10.00 Rapid dry (per bag) 15.00 Multipurpose field preparation Picnic Shelter: per hour 15.00 discount for 3 hour or more rental Tennis Courts: per hour 5.00 per hour with lights 10.00 Gyms: per hour 50.00 per full day 350.00 Deposit required for any rentals over 2 hours 100.00 party package (includes l hour meeting room rental at BTCC) 70.00 Multi-purpose Rooms: Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 15.00 15.00 10.00 15.00 25.00 25.00 50.00 60.00 100.00 100.00 125.00 125.00 150.00 150.00 20.00 20.00 10.00 10.00 15.00 15.00 20.00 30.00 15.00 15.00 (I 0.00) (I 0.00) 5.00 5.00 10.00 10.00 50.00 50.00 350.00 350.00 100.00 100.00 70.00 70.00 Page 55 061520a HCBOC Page 475 ~~Harnett ~(---. COUNTY L NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018-2019 PARKS& Barbecue Creek Park Room per hour 20.00 RECREATION per 4 hour block 75.00 refundable deposit 50.00 Anderson Creek Senior Center per hour 35.00 per 4 hour block 130.00 refundable deposit 100.00 Boone Trail Community Center Meeting Room per hour 25.00 per 4 hour block 90.00 refundable deposit 50.00 Late fee for rental Recreation Fees: Anderson Creek Senior Center Programs Class A -per participant 20.00 Class B -per participant 10.00 Class C -per participant Adult Kickball (per team) 275.00 Adult Softball --Mens (per team) requires 2 umpires 0.00 Adult Softball --Women's (per team) requires 1 umpire 0.00 Co-ed Softball Team Fee 450.00 Co-ed Softball Participant Fee 40.00 Senior Golf Tournament Participant Fee <could vary depending on course) 25.00 Couch to 5K 10.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020-2021 ADOPTED 20.00 20.00 75.00 75.00 50.00 50.00 35.00 35.00 130.00 130.00 100.00 100.00 25.00 25.00 90.00 90.00 50.00 50.00 10.00 10.00 20.00 20.00 10.00 10.00 5.00 5.00 275.00 275.00 0.00 550.00 0.00 500.00 450.00 450.00 40.00 40.00 25.00 30.00 10.00 10.00 Page 56 061520a HCBOC Page 476 ~~Harnett ~ (,..-..., C O U N T Y J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 PARKS& Open Gym Daily Pass 1.00 RECREATION 6 Month Pass 30.00 12 Month Pass 50.00 Summer Camp Weekly (County Resident) 100.00 Weekly (Out of County Resident) 120.00 Late pickup fee Afterschool Care Monthly 120.00 Weekly 40.00 I 0% discount on children after I st child (same household) IO % discount Teacher workday Later pickup fee Leisure/ Fitness Programs and Activities Varies Late fee per program Movies in the Park Sponsorship: Gold level (3 movies, naming rights) 900.00 Silver level (3 movies) 375.00 Bronze level (I movie) 150.00 Nickel level (co-sponsor I movie) Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 1.00 1.00 30.00 30.00 50.00 50.00 110.00 110.00 120.00 120.00 1.00 I minute 1.00 I minute 120.00 120.00 40.00 40.00 IO % discount IO % discount 20.00 20.00 1.00 I minute 1.00 I minute Varies Varies 10.00 10.00 900.00 900.00 375.00 375.00 150.00 150.00 Page 57 061520a HCBOC Page 477 ~~Harnett ~(.--... COUNTY ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 ,,,!_ NORTH CAROLINA (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 REGIONAL FBO -Full Service 900.00 FBO/SASO -Aircraft Maintenance 900.00 JETPORT FBO/SASO -Flight Training 900.00 FBO/SASO -Aircraft Charter or Taxi 900.00 FBO/SASO -Aircraft Rental 900.00 FBO/SASO -Ground Services (cleaning, servicing) 900.00 Facility Fee Not to exceed $25 Fee assessed based upon service provided for commercial aviation Fee can be waived based upon other qualified purchases such as fuel, aviation fuel/oil products, navigation aids and other KHRJ provided products Parking Fee: Per day 10.00 Per month 45.00 Open Hangar/ Shade, per month After hours call out service fee, per trip Not to exceed $100 Fee assessed based upon service provided and qualified purchases Fuel Flowage Fee for Delivered Fuel (negotiated sliding scale) per gallon ** All FBO/SASO fees are annual unless otherwise noted Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019-2020 2020 -2021 ADOPTED 900.00 900.00 900.00 900.00 900.00 900.00 900.00 900.00 900.00 900.00 900.00 900.00 Not to exceed $25 Not to exceed $25 10.00 10.00 50.00 50.00 100.00 100.00 Not to exceed $ I 00 Not to exceed $100 per gallon per gallon Page 58 061520a HCBOC Page 478 ~~Harnett ~(--., COUNTY J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 REGISTER OF General Recordings: DEEDS First 15 pages ($6.20 is paid to the State Treasurer) 26.00 Each additional pages 4.00 Deed Recordings: First 15 pages ($6.20 is paid to the State Treasurer) 26.00 Each additional pages 4.00 OT Recordings: First~ 35 pages ($6.20 is paid to the State Treasurer) 64.00 Each additional page 4.00 Additional assignment instrument index reference, each 10.00 Multiple Instrument fee 10.00 Non Standard Document Fee 25.00 Additional party to index in excess of 20, each 2.00 of Revenue; less 2% Administrative cost) 2.00 Certified copies: First Page 5.00 Each additional page 2.00 UCC copies 1.00 Xerox copies 0.10 Outgoing faxes -local, per page Local, per page 0.10 Long distance, per page 0.50 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 26.00 26.00 4.00 4.00 26.00 26.00 4.00 4.00 64.00 64.00 4.00 4.00 10.00 10.00 10.00 10.00 25.00 25.00 2.00 2.00 2.00 2.00 5.00 5.00 2.00 2.00 1.00 1.00 0.10 0.10 0.10 0.10 0.50 0.50 Page 59 061520a HCBOC Page 479 ~~Harnett ~(--. COUNTY ,.}_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 REGISTER OF Deaths 10.00 DEEDS Marriage license copies 10.00 Birth amendments 20.00 Legitimations 20.00 Delayed births 20.00 Notary oaths 10.00 out of County births issued by Register of Deeds.) 24.00 Births 10.00 UCC's 38.00 Instruction. County keeps $25) 60.00 Lamination of births & marriages 2.00 Maps 21.00 Right-of-Way plans 21.00 Certified copies of maps 5.00 Notary acts 5.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 10.00 10.00 10.00 10.00 20.00 20.00 20.00 20.00 20.00 20.00 10.00 10.00 24.00 24.00 10.00 10.00 38.00 38.00 60.00 60.00 2.00 2.00 21.00 21.00 21.00 21.00 5.00 5.00 5.00 5.00 Page 60 061520a HCBOC Page 480 _,--.~Harnett r~ (--., C O U N T Y J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 REGISTER OF Torren fees original plots: DEEDS First page 26.00 Each additional page 4.00 Torren fees recording new certificate: First page 31.00 Each additional page 2.00 Corporations: First page 26.00 Each additional page 4.00 Uncertified map copies 0.50 Copies of plats/plans larger than 18 X 24 1.00 Lamination of paper, per foot 0.50 RESTITUTION Juvenile Restitution Service Fees: l Juvenile per hour 5.00 2 Juveniles per hour 10.00 3 Juveniles per hour 15.00 4 Juveniles per hour 20.00 5 Juveniles per hour 25.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019-2020 2020 -2021 ADOPTED 26.00 26.00 4.00 4.00 31.00 31.00 2.00 2.00 26.00 26.00 4.00 4.00 0.50 0.50 1.00 1.00 0.50 0.50 5.00 7.25 10.00 14.50 15.00 21.75 20.00 29.00 25.00 36.25 Page 61 061520a HCBOC Page 481 ~~Harnett ~ (----.. C O U N T Y J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 SHERIFF Service fee: Per person -in state (State mandated) 30.00 Per person -out of state 30.00 Pistol permits 5.00 Fingerprints: In County Residents $5 additional Out of County Residents $10 additional Copy of reports 3.00 Local Jail Fee: Per day 5.00 State reimbursement, per day 18.00 Concealed handgun application: New 90.00 Renewal 75.00 Concealed sign 1.00 Nartest Drug Testing Fee -Storage Fee, per day -Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019- 2020 2020 -2021 ADOPTED 30.00 30.00 30.00 30.00 5.00 5.00 $5 additional $5 additional $10 additional $IO additional 3.00 3.00 5.00 5.00 18.00 18.00 90.00 90.00 75.00 75.00 1.00 1.00 ----Page 62 061520a HCBOC Page 482 ~~Harnett ~(--. COUNTY J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 SOCIAL NC Health Choice Annual Fees: SERVICES One Child 50.00 Multiple Children 100.00 Adoption -preplacement assessments 1,300.00 Adoption - report to court 200.00 HCWD -Health Coverage for Workers with Disabilities 50.00 Home Study 400.00 Adoption Initial Search Intermediary Fee (fees charged to locate parties involved in an adoption or the retrieval of background information in accordance with NCGS 48-9-101, 104, and 109). 250.00 Adoption Additional Services Intermediary Fee, per hour (extended provision of services to facilitate the exchange of information or personal contact between parties involved in an adoption if the initial search is not successful). 75.00 Case record copy fee: First page 2.00 Multiple pages 0.25 CSE NPA application fees -a non-public application fee collected in the amount of$ IO or $25 , based upon income and the number in a 10/25 Governmental Complex meeting room fee (per day) NIA Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019-2020 2020 -2021 ADOPTED 50.00 50.00 I 00.00 100.00 1,300.00 1,300.00 200.00 200.00 50.00 50.00 400.00 400.00 250.00 250.00 75.00 75.00 2.00 2.00 0.25 0.25 10125 10/25 NIA NIA Page 63 061520a HCBOC Page 483 ~~Harnett ~(---, COUNTY .,l_ NORTH CAROLINA ATIACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018-2019 SOLID WASTE Furniture/Toys/Electronics (indoor or outdoor), per ton 45.00 MANAGEMENT Collection/hauler permits (annual) 100.00 Availability Fee (Household solid waste fee) 65.00 Recycling fee 5.00 Landfill tipping fee: Construction & demolition, per ton 45.00 Land clearing/ inert debris and yard waste, per ton 30.00 All other non-household/recycling items, per ton 45.00 Uncertified tires, per ton 76.00 Illegal waste, per ton 106.00 Disposal of single wide Not allowed per 0.00 Disposal of double wide G.S. I 30A-309. l I 3 0.00 Mattress/ Box Spring (all sizes) 2.0015.00 Minimum Charge per Load 0.00 Screened Mulch Cost+ 10% Surcharge for digging out loads 100.00 Fine for including trash bags or debris in LCID 100.00 Solid waste citation 100.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 45.00 45.00 100.00 125.00 65.00 80.00 5.00 5.00 45.00 48.00 30.00 30.00 45.00 45.00 76.00 76.00 106.00 106.00 0.00 0.00 0.00 0.00 2.0015.00 5.00 0.00 5.00 Cost+ 10% Cost+ 10% 100.00 100.00 100.00 100.00 100.00 100.00 Page 64 061520a HCBOC Page 484 ~~ Harnett ~(~ COUNTY J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL YEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 -2019 TAX Garnishment Fee: Employee 30.00 Employer 30.00 Bank Attachment Fee 60.00 Advertising Fee 5.00 10% of face amount or $25.00, Returned Check Fee whichever is greater Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 30.00 30.00 30.00 30.00 60.00 60.00 5.00 5.00 10% of face 10% of face amount or $25.00, amount or $25.00, whichever is greater whichever is greater Page 65 061520a HCBOC Page 485 ~~Harnett ~(~ COUNTY J_ NORTH CAROLINA ATTACHMENT A: RATE AND FEE SCHEDULE FISCAL VEAR 2020-2021 (Changes from the previous year are highlighted) DEPARTMENT TYPE OF FEE 2018 - 2019 Dial-A-Ride -within City limits, one way 3.00 TRANSPORTATION Outside city limits, one way 3.00 Out of County, medical trips only 5.00 Senior discount (one way) 2.00 Medicaid Approved Transportation per mile 3.75 Deviated Fixed Rate, per ride 2.00 Van use fee (per mile, Hamett County agencies only) 2.00 Harnett County FY 2020-2021 Budget Ordinance 6/15/20 2019 -2020 2020 -2021 ADOPTED 3.00 3.00 3.00 3.00 5.00 5.00 2.00 2.00 3.75 3.75 2.00 2.00 2.00 2.00 Page 66 061520a HCBOC Page 486 r:--, Harnett ATTACHMENT B: SALARY GRADE TABLE } (~ C !>. UJ!_T_Y Fiscal Year 2020-2021 ---" , r -j ' , -., ' r J ,, (Rev 7/1/2020) FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum 1 Not Used Annual $ 15,683 $ 18,820 $ 20,780 $ 25,877 2 Park Maintenance Assistant Annual $ 16,467 $ 19,761 $ 21,819 $ 27,171 Monthly $ 1,372.25 $ 1,646.75 $ 1,818.25 $ 2,264.25 Hourly $ 7.9168 $ 9.5005 $ 10.4899 $ 13.0630 3 Gym Supervisor Annual $ 17,291 $ 20,749 $ 22,910 $ 28,529 Park Attendant Monthly $ 1,440.92 $ 1,729.08 $ 1,909.17 $ 2,377.42 Camp Counselor Hourly $ 8.3130 $ 9.9755 $ 11.0144 $ 13.7159 4 Not Used Annual $ 18,155 $ 21,786 $ 24,055 $ 29,956 5 Office Aide Annual $ 19,063 $ 22,875 $ 25,258 $ 31,454 Monthly $ 1,588.58 $ 1,906.25 $ 2,104.83 $ 2,621.17 Hourly $ 9.1649 $ 10.9976 $ 12.1433 $ 15.1221 6 Computer Support Assistant Annual $ 20,016 $ 24,019 $ 26,521 $ 33,026 Youth Program Assistant Monthly $ 1,668.00 $ 2,001.58 $ 2,210.08 $ 2,752.17 Hourly $ 9.6231 $ 11.5476 $ 12.7505 $ 15.8779 7 Not Used Annual $ 21,017 $ 25,220 $ 27,847 $ 34,678 8 4-H Program Assistant Annual $ 22,068 $ 26,481 $ 29,240 $ 36,412 Community Health Assistant Monthly $ 1,839.00 $ 2,206.75 $ 2,436.67 $ 3,034.33 Community Social Services Assistant Hourly $ 10.6096 $ 12.7313 $ 14.0577 $ 17.5058 Custodian Transit Driver 9 Data Entry Assistant Annual $ 23,171 $ 27,805 $ 30,702 $ 38,232 Monthly $ 1,930.92 $ 2,317.08 $ 2,558.50 $ 3,186.00 Hourly $ 11.1399 $ 13.3678 $ 14.7606 $ 18.3808 10 Community Health Technician Annual $ 24,330 $ 29,195 $ 32,237 $ 40,144 Monthly $ 2,027.50 $ 2,432.92 $ 2,686.42 $ 3,345.33 Harnett County FY 2020·2021 Budget Ordinance Page 67 061520a HCBOC Page 487 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum Hourly $ 11.6971 $ 14.0361 $ 15.4986 $ 19.3000 11 Animal Shelter Attendent Annual $ 25,546 $ 30,655 $ 33,848 $ 42,151 Bailiff Monthly $ 2,128.83 $ 2,554.58 $ 2,820.67 $ 3,512.58 Breastfeeding Coordinator Hourly $ 12.2817 $ 14.7380 $ 16.2731 $ 20.2649 Data Entry Operator II Data Entry Specialist Landfill Maintenance Worker Library Assistant Maintenance Worker Medical Office Assistant Office Assistant I Office Assistant Ill -Child Support Park Supervisor Processing Assistant Ill Recreation Center Assistant Security Screening Technician 12 Fire Inspector Annual $ 26,823 $ 32,188 $ 35,541 $ 44,258 Meter Reader Monthly $ 2,235.25 $ 2,682.33 $ 2,961.75 $ 3,688.17 Office Assistant II Hourly $ 12.8957 $ 15.4750 $ 17.0870 $ 21.2779 Transit Services Assistant 13 Income Maintenance Technician Annual $ 28,164 $ 33,797 $ 37,318 $ 46,471 Office Assistant IV Monthly $ 2,347.00 $ 2,816.42 $ 3,109.83 $ 3,872.58 Parks & Grounds Maintenance Technician Hourly $ 13.5404 $ 16.2486 $ 17.9413 $ 22.3418 Processing Assistant IV Recreation Center Coordinator Senior Maintenance Worker Senior Meter Reader Transit Dispatcher 14 Administrative Support Specialist Annual $ 29,573 $ 35,487 $ 39,184 $ 48,795 Deputy Register of Deeds Monthly $ 2,464.42 $ 2,957.25 $ 3,265.33 $ 4,066.25 Evidence Technician Hourly $ 14.2178 $ 17.0611 $ 18.8385 $ 23.4591 Harnett County FY 2020-2021 Budget Ordinance Page 68 061520a HCBOC Page 488 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum Finance Technician Library Program Specialist Tax Program Assistant Transportation Specialist Youth Counselor 15 Accounting Clerk IV -DSS Annual $ 31,051 $ 37,262 $ 41,143 $ 51,235 Accounting Clerk V Monthly $ 2,587.58 $ 3,105.17 $ 3,428.58 $ 4,269.58 Accounting Technician Hourly $ 14.9284 $ 17.9144 $ 19.7803 $ 24.6322 Accounting Technician II -Health Animal Control Officer Classification Assistant Collection System Technician Trainee/I Distribution System Technician Trainee Election Specialist Income Maintenance Caseworker I NC Agriculture Cost Share Technician Processing Assistant V Processing Unit Supervisor V Program Assistant V Senior Deputy Register of Deeds Solid Waste Accounts Manager Utility Customer Service Representative Utility Locate Technician Water Quality Technician 16 Business Property Assistant Annual $ 32,604 $ 39,125 $ 43,200 $ 53,796 Central Permitting Technician Monthly $ 2,717.00 $ 3,260.42 $ 3,600.00 $ 4,483.00 Collection System Technician II Distribution System Technician C EMS Billing & Insurance Specialist Hourly $ 15.6750 $ 18.8101 $ 20.7692 $ 25.8635 Facility Maintenance Technician Harnett County FY 2020-2021 Budget Ordinance Page 69 061520a HCBOC Page 489 Grade Job Title Heavy Equipment Operator Park Maintenance Technician Practical Nurse II Senior Administrative Support Specialist Senior Utility Customer Service Representative 17 Accounting Technician Ill Accounts Supervisor Administrative Assistant Administrative Technician Collection System Technician Ill Deputy Supervisor Distribution System Technian B Election Technician EMS Transportation Coordinator Evidence Custodian Financial Service Technician Foreign Language Interpreter II Human Resources Placement Specialist (DSS) Human Services Coordinator I Income Maintenance Caseworker II Meter Services Specialist Plant Maintenance Technician I Records Supervisor Recreation Program Supervisor Senior Facility Maintenance Technician Senior Parks & Grounds Maintenance Technician Tax Collections Legal Assistant Tax Computer Analyst Utility System Pump Technician I Veterans Services Specialist Workforce Development Specialist Harnett County FY 2020-2021 Budget Ordinance FLSA Status Frequency Annual $ Monthly $ Hourly $ Minimum 34,234 $ 2,852.83 $ 16.4587 $ Job Rate 41,081 $ 3,423.42 $ 19.7505 $ Mid Point 45,360 $ 3,780.00 $ 21.8077 $ Maximum 56,486 4,707.17 27.1567 Page 70 061520a HCBOC Page 490 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum 18 Administrative Service Technician Annual $ 35,946 $ 43,135 $ 47,628 $ 59,311 Collection System Technician IV Distribution System Technician A Family Resource Program Specialist Monthly $ 2,995.50 $ 3,594.58 $ 3,969.00 $ 4,942.58 Help Desk Specialist Hourly $ 17.2817 $ 20.7380 $ 22.8981 $ 28.5149 Juvenile Restitution Coordinator Medical Laboratory Technician II Plant Maintenance Technician II Senior Fleet Maintenance Mechanic Senior Workforce Development Specialist Utility System Pump Technician II Wastewater Treatment Plant Operator Trainee/I Water Treatment Plant Operator Trainee/ Apprentice 19 Accounting Technician IV Annual $ 37,743 $ 45,292 $ 50,010 $ 62,276 Administrative Assistant I Monthly $ 3,145.25 $ 3,774.33 $ 4,167.50 $ 5,189.67 Computer Support Technician Hourly $ 18.1457 $ 21.7750 $ 24.0433 $ 29.9404 Development Compliance Officer Elections Deputy Director Family Resource Program Manager Finance and Accounting Specialist I Fleet Maintenance Supervisor Fleet Management Specialist GIS Technician GIS/E-911 Technician Income Maintenance Caseworker Ill Income Maintenance Investigator II Income Maintenance Ill -Lead Worker* Laboratory Analyst Nutrition Project Coordinator II Planning Technician Plant Maintenance Technician Ill Harnett County FY 2020-2021 Budget Ordinance Page 71 061520a HCBOC Page 491 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum Project Coordinator/Central Permitting Technician Public Health Education Specialist I Senior Central Permitting Technician Transit Services Manager Utility Collections Officer Utility System Pump Technician Ill Wastewater Treatment Plant Operator II Water Treatment Plant Operator C 20 Assistant Solid Waste Manager Annual $ 39,630 $ 47,556 $ 52,510 $ 65,390 Child Support Agent II Monthly $ 3,302.50 $ 3,963.00 $ 4,375.83 $ 5,449.17 Collection System Crew Leader Communications Administrative Officer Hourly $ 19.0529 $ 22.8635 $ 25.2452 $ 31.4375 Distribution System Crew Leader Human Resources Recruitment Specialist Librarian Nutritionist II Parks & Grounds Supervisor Plant Maintenance Technician IV Pre-Trial Release Administrator Property Appraiser Real Property Appraiser Senior Treatment/Pre-Treatment Plant Operator I Telecommunications Training Officer Utility System Pump Technician IV Volunteer Services Director I Wastewater Treatment Plant Operator Ill Water Treatment Plan Operator B Zoning Inspector 21 Accounting Specialist I Annual $ 41,612 $ 49,934 $ 55,136 $ 68,659 Administrative Assistant II Monthly $ 3,467.67 $ 4,161.17 $ 4,594.67 $ 5,721.58 Child Support Lead Agent Hourly $ 20.0058 $ 24.0067 $ 26.5077 $ 33.0091 Harnett County FY 2020-2021 Budget Ordinance Page 72 061520a HCBOC Page 492 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum EMS Asst Chief of Logistics Engineering Technician Income Maintenance Supervisor II Latent Print Examiner Legal Assistant/Deputy Clerk of BOC Meter Services Supervisor Natural Resources Conservationist Paralegal I -055 Public Health Educator II Right of Way Agent SCADA Technician Senior Collection System Crew Leader Senior Distribution System Crew Leader Social Worker II Tax Customer Service Supervisor Utility Construction Coordinator Utility Construction Inspector Wastewater Treatment Plant Operator IV Water Treatment Plant Operator A 22 Animal Services Manager Annual $ 43,692 $ 52,431 $ 57,892 $ 72,092 Assistant Emergency Management Coordinator Monthly $ 3,641.00 $ 4,369.25 $ 4,824.33 $ 6,007.67 Assistant Library Director Hourly $ 21.0058 $ 25.2072 $ 27.8327 $ 34.6596 Code Enforcement Officer I Executive Assistant Finance & Accounting Specialist II HR Benefits & Wellness Specialist Information Systems Technician Librarian Information Systems Medical Laboratory Technologist I Property Revaluation Coordinator Senior Wastewater Treatment/Pre-Trmt Plant Oper Harnett County FY 2020-2021 Budget Ordinance Page 73 061520a HCBOC Page 493 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum Senior Water Treatment Plant Operator 23 Assistant Register of Deeds Annual $ 45,877 $ 55,052 $ 60,787 $ 75,697 Child Support Supervisor II Monthly $ 3,823.08 $ 4,587.67 $ 5,065.58 $ 6,308.08 Code Enforcement Officer II Hourly $ 22.0563 $ 26.4673 $ 29.2245 $ 36.3928 Communications Manager Distribution & Collection System Supervisor Natural Resources Director E Environmental Health Specialist Facility Maintenance Manager Information Technology Project Manager Planner I Senior Department Support Specialist/Board Clerk Senior Engineering Technician Social Worker Ill 24 Clerk to the Board of Commissioners Annual $ 48,171 $ 57,805 $ 63,826 $ 79,482 Electrical Supervisor Monthly $ 4,014.25 $ 4,817.08 $ 5,318.83 $ 6,623.50 Information System Specialist Hourly $ 23.1591 $ 27.7909 $ 30.6856 $ 38.2125 Nutrition Program Director I Risk Management and Safety Coordinator Social Work Supervisor II Social Worker IV (1/A&T) Tax Collections Supervisor Tax Database Administrator E Utility Customer Service Supervisor Veterans Services Director 25 Chief Deputy Fire Marshal Annual $ 50,579 $ 60,695 $ 67,018 $ 83,456 Code Enforcement Officer Ill Monthly $ 4,214.92 $ 5,057.92 $ 5,584.83 $ 6,954.67 Database Administrator Hourly $ 24.3168 $ 29.1803 $ 32.2202 $ 40.1231 EMS Asst Chief of Training EMS Compliance Officer Emergency Services Administrator E Harnett County FY 2020-2021 Budget Ordinance Page 74 061520a HCBOC Page 494 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum Environmental Health Program Specialist Financial Services Supervisor GIS Specialist Workforce Development Director/Joblink Coordinator E 26 Environmental Health Supervisor I Annual $ 53,108 $ 63,730 $ 70,368 $ 87,629 GIS Analyst Monthly $ 4,425.67 $ 5,310.83 $ 5,864.00 $ 7,302.42 Income Maintenance Administrator I Hourly $ 25.5327 $ 30.6394 $ 33.8308 $ 42.1293 Public Health Nurse II Senior IT Systems Specialist E Senior Planner Soil Scientist Wastewater Treatment Plant Supervisor 27 Administrative and Budget Officer Annual $ 55,764 $ 66,916 $ 73,887 $ 92,010 Assistant Manager of Building Services Monthly $ 4,647.00 $ 5,576.33 $ 6,157.25 $ 7,667.50 Assistant Manager of Planning Services Hourly $ 26.8096 $ 32.1712 $ 35.5226 $ 44.2356 Community Relations Coordinator Elections Director Emergency Management Coordinator GIS Systems Administrator E Local Public Health Administrator I E Public Health Nurse Ill Utility Capital Projects Manager Social Work Supervisor Ill 28 CSE Program Manager Annual $ 58,552 $ 70,262 $ 77,581 $ 96,611 Deputy Tax Administrator E Monthly $ 4,879.33 $ 5,855.17 $ 6,465.08 $ 8,050.92 Public Health Nurse Supervisor I E Hourly $ 28.1500 $ 33.7798 $ 37.2986 $ 46.4476 Social Work Program Manager E Water Treatment Plant Supervisor 29 Fire Marshal Annual $ 61,479 $ 73,775 $ 81,460 $ 101,441 GIS/E911 Operations Administrator Monthly $ 5,123.25 $ 6,147.92 $ 6,788.33 $ 8,453.42 Information Systems Supervisor Hourly $ 29.5572 $ 35.4688 $ 39.1635 $ 48.7697 Harnett County FY 2020-2021 Budget Ordinance Page 75 061520a HCBOC Page 495 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum Wastewater Treatment Superintendent E 30 EMS Chief E Annual $ 64,553 $ 77,464 $ 85,533 $ 106,513 Information Systems Administrator E Monthly $ 5,379.42 $ 6,455.33 $ 7,127.75 $ 8,876.08 Manager of Building Services E Hourly $ 31.0351 $ 37.2423 $ 41.1216 $ 51.2082 Manager of Planning Services E Register of Deeds E 31 Emergency Services Deputy Director E Annual $ 67,781 $ 81,337 $ 89,810 $ 111,839 Library Director E Monthly $ 5,648.42 $ 6,778.08 $ 7,484.17 $ 9,319.92 Utility Civil Engineer Hourly $ 32.5870 $ 39.1043 $ 43.1779 $ 53.7688 32 Asst. Staff Attorney E Annual $ 71,170 $ 85,404 $ 94,300 $ 117,431 General Services Director E Monthly $ 5,930.83 $ 7,117.00 $ 7,858.33 $ 9,785.92 Parks & Recreation Director E Hourly $ 34.2163 $ 41.0596 $ 45.3365 $ 56.4572 Solid Waste Director E Tax Administrator E 33 Attorney II E Annual $ 74,729 $ 89,674 $ 99,015 $ 123,302 County Engineer E Monthly $ 6,227.42 $ 7,472.83 $ 8,251.25 $ 10,275.17 Deputy Finance Officer E Hourly $ 35.9274 $ 43.1125 $ 47.6034 $ 59.2798 Economic Developer Human Resources Director E Physician Extender II E Public Health Nursing Director II E Social Services Deputy Director E 34 Development Services Director E Annual $ 78,465 $ 94,158 $ 103,966 $ 129,467 Information Technology Director E Monthly $ 6,538.75 $ 7,846.50 $ 8,663.83 $ 10,788.92 Sheriff E Hourly $ 37.7236 $ 45.2683 $ 49.9837 $ 62.2438 35 Assistant Public Utilities Director E Annual $ 82,388 $ 98,866 $ 109,165 $ 135,941 Emergency Services Director E Monthly $ 6,865.67 $ 8,238.83 $ 9,097.08 $ 11,328.42 Finance Officer E Hourly $ 39.6096 $ 47.5317 $ 52.4832 $ 65.3563 Physician Extender Ill E Senior Staff Attorney E 36 Social Services Director E Annual $ 86,508 $ 103,809 $ 114,623 $ 142,738 Harnett County FY 2020-2021 Budget Ordinance Page 76 061520a HCBOC Page 496 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum Assistant County Manager E Monthly $ 7,209.00 $ 8,650.75 $ 9,551.92 $ 11,894.83 Hourly $ 41.5904 $ 49.9082 $ 55.1072 $ 68.6240 37 local Public Health Director E Annual $ 90,833 $ 109,000 $ 120,354 $ 149,875 Monthly $ 7,569.42 $ 9,083.33 $ 10,029.50 $ 12,489.59 Hourly $ 43.67 $ 52.40 $ 57.86 $ 72.06 38 Public Utilities Director E Annual $ 95,375 $ 114,450 $ 126,372 $ 157,368 Monthly $ 7,947.92 $ 9,537.50 $ 10,531.00 $ 13,114.00 Hourly $ 45.8534 $ 55.0240 $ 60.7558 $ 75.6577 39 Not Used Annual $ 100,144 $ 120,172 $ 132,690 $ 165,237 40 Not Used Annual $ 105,151 $ 126,181 $ 139,325 $ 173,499 41 Not Used Annual $ 110,408 $ 132,490 $ 146,291 $ 182,174 42 Not Used Annual $ 115,929 $ 139,114 $ 153,606 $ 191,282 43 Not Used Annual $ 121,725 $ 146,070 $ 161,286 $ 200,846 44 Not Used Annual $ 127,811 $ 153,374 $ 169,350 $ 210,889 101 Emergency Medical Technician Annual $ 30,426 $ 36,511 $ 40,314 $ 50,203 Monthly $ 2,535.50 $ 3,042.58 $ 3,359.50 $ 4,183.58 102 Not Used Annual $ 31,947 $ 38,337 $ 42,330 $ 52,713 103 Telecommunicator EMD Annual $ 33,545 $ 40,254 $ 44,447 $ 55,349 Monthly $ 2,795.42 $ 3,354.50 $ 3,703.92 $ 4,612.42 104 Detention Officer Annual $ 35,222 $ 42,266 $ 46,669 $ 58,116 Advanced Emergency Medical Technician Monthly $ 2,935.17 $ 3,522.17 $ 3,889.08 $ 4,843.00 105 Deputy Sheriff Annual $ 36,983 $ 44,380 $ 49,002 $ 61,022 Telecommunications Shift Supervisor Monthly $ 3,081.92 $ 3,698.33 $ 4,083.50 $ 5,085.17 Reserve Deputy 106 Detention Assistant Shift Supervisor Annual $ 38,832 $ 46,599 $ 51,453 $ 64,073 Monthly $ 3,236 $ 3,883 $ 4,288 $ 5,339 Harnett County FY 2020-2021 Budget Ordinance Page 77 061520a HCBOC Page 497 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum 107 Paramedic Annual $ 40,774 $ 48,928 $ 54,025 $ 67,277 Emergency Medical Services Lieutenant* Monthly $ 3,397.83 $ 4,077.33 $ 4,502.08 $ 5,606.42 Detention Shift Supervisor 108 Deputy Fire Marshal Annual $ 42,812 $ 51,375 $ 56,726 $ 70,641 Deputy Sheriff Corporal Monthly $ 3,567.67 $ 4,281.25 $ 4,727.17 $ 5,886.75 Deputy Sheriff Detective Fire Marshall Plan Reviewer Emergency Medical Services District Chief 109 Assistant Detention Center Administrator E Annual $ 44,953 $ 53,944 $ 59,563 $ 74,173 Detective Corporal Monthly $ 3,746.08 $ 4,495.33 $ 4,963.58 $ 6,181.08 110 Deputy Sheriff Sergeant Annual $ 47,201 $ 56,641 $ 62,541 $ 77,881 Detective Sergeant Monthly $ 3,933.42 $ 4,720.08 $ 5,211.75 $ 6,490.08 EMS Asst Chief of Operations 111 Not Used Annual $ 49,561 $ 59,473 $ 65,668 $ 81,775 112 Deputy Sheriff Lieutenant Annual $ 52,039 $ 62,447 $ 68,951 $ 85,864 Monthly $ 4,336.58 $ 5,203.92 $ 5,745.92 $ 7,155.33 113 Not Used Annual $ 54,641 $ 65,569 $ 72,399 $ 90,157 114 Not Used Annual $ 57,373 $ 68,847 $ 76,019 $ 94,665 115 Deputy Sheriff Captain E Annual $ 60,241 $ 72,290 $ 79,820 $ 99,398 Detective Captain E Monthly $ 5,020.08 $ 6,024.17 $ 6,651.67 $ 8,283.17 Detention Center Administrator E 116 Not Used Annual $ 63,253 $ 75,904 $ 83,811 $ 104,368 117 Deputy Sheriff Major E Annual $ 66,416 $ 79,699 $ 88,001 $ 109,587 Monthly $ 5,534.67 $ 6,641.58 $ 7,333.42 $ 9,132.25 118 Not Used Annual $ 69,737 $ 83,684 $ 92,401 $ 115,066 119 Not Used Annual $ 73,224 $ 87,869 $ 97,022 $ 120,819 Harnett County FY 2020-2021 Budget Ordinance Page 78 061520a HCBOC Page 498 FLSA Grade Job Title Status Frequency Minimum Job Rate Mid Point Maximum 120 Not Used Annual $ 76,885 $ 92,262 $ 101,873 $ 126,860 Revised 3/31/2020 * These positions receive a 5% pay differential for additional duties. Harnett County FY 2020-2021 Budget Ordinance Page 79 061520a HCBOC Page 499 Harnett County FY 2020-2021 Budget Ordinance Attachment C: Fiscal Policy For: Harnett COUNTY '.\,OR"T" CAROLINA Originally Adopted: May 7, 2012 Approved Amendments as of November 7, 2016 Approved Amendments as of February 17, 2020 Page 80 061520a HCBOC Page 500 FISCAL POLICY -PURPOSE Harnett County government exists to meet the needs of residents through the services the County is mandated to provide or has elected to provide. In order to meet these needs, the County must maintain its financial integrity. In addition, the County must continually prepare to provide services for a growing population. The County's Fiscal Policy is intended to maintain and improve the County's financial condition and preserve its ability to meet future needs. This policy will be reviewed at least annually and changes approved by the Board of Commissioners. An effective policy: • Contributes to the County's ability to insulate itself from fiscal crisis, • Enhances short-term and long-term credit worthiness and helps the County achieve the highest credit and bond ratings possible, • Promotes long-term financial stability by establishing a clear and consistent framework for budget and financial decisions, • Directs attention to the total financial picture of the County, rather than single-issue areas, • Links long-term financial planning with day-to-day operations, and • Provides the County Staff, the County Board of Commissioners and the County citizens a framework for measuring the fiscal impact of government services against established fiscal parameters. To these ends, the following fiscal policy is adopted: CAPITAL IMPROVEMENT PLAN (CIP) POLICIES 1. It is the responsibility of the County Board of Commissioners to provide for the capital equipment and facilities necessary to deliver county services to the residents of the County, as well as provide necessary capital equipment and facilities for the Harnett County Public Schools and the Central Carolina Community College system. 2. North Carolina statutes charge the County Manager with preparation of the capital budget. It shall be his/her responsibility or that of his/her designee to coordinate the CIP process; receive requests from County departments, Harnett County Public Schools, and Central Carolina Community College; and propose a recommended CIP to the Board of Commissioners. 3. The Board of Commissioners is responsible for adopting a CIP annually and may amend it as needed. 4. All capital projects must be proposed through the County's CIP process. Harnett County FY 2020-2021 Budget Ordinance Page 81 061520a HCBOC Page 501 5. The CIP includes all approved capital projects, including new construction, renovations, vehicles and heavy equipment, new software and other technology, and all other purchases and improvements that meet the threshold for definition as a capital project, currently $100,000 and above. 6. The County will develop a CIP of at least seven years and review and update the plan annually. The Hamett County Public Schools and the Community College System are strongly encouraged to submit their needs through this process, along with a prioritization of their requests. 7. After projects are approved in the CIP and before the project can begin, the project must be authorized through one of two means: A. Capital project ordinances: A separate capital budget ordinance shall be submitted to the Board of Commissioners for approval for all capital projects that are projected to span more than one fiscal year; B. All other capital projects will be budgeted in the operating budget. 8. All capital projects will be assigned a project code by the Finance Officer for tracking and reporting purposes. 9. The CIP will prioritize the maintenance of existing facilities and equipment, and otherwise protect the county's past capital investments. A maintenance and replacement schedule will be developed and followed as funding allows. 10. County departments will provide a written justification and identify the estimated project costs, potential funding sources, and impacts on the operating budget for each proposed capital project and include this information in their requests. The County Manager or his/her designee will review, modify as appropriate, and include this information in the recommended CIP. 11. The County will pursue the most cost-effective strategies for financing the CIP, consistent with prudent financial management. DEBT POLICIES 1. The County will confine long-term borrowing to critical capital projects that cannot be financed from current revenues, unless financing results in a net financial benefit to the county. 2. The County will take a balanced approach to capital funding by utilizing capital reserves and pay-as-you-go funding where possible. Pay-as-you-go funding will come from budgeted appropriations and funds set aside in capital reserves. 3. The county's capital funding strategy should result in the least financial impact on current and future taxpayers. 4. When the County finances capital projects by issuing bonds or entering into capital leases, it will repay the debt within a period Harnett County FY 2020-2021 Budget Ordinance Page 82 061520a HCBOC Page 502 not to exceed the expected useful life of the project. Target debt ratios will be annually calculated and included in the review of financial trends. 5. Net debt as a percentage of estimated market value of taxable property shall not exceed 2.5%. Net debt is defined as any and all debt that is tax-supported. 6. Debt Service expenditures as a percent of total governmental fund expenditures should not exceed 15%. Should this ratio exceed 15%, staff must request an exception from the Board of Commissioners stating the justification and expected duration of the policy exception. Exceptions shall be reviewed and approved annually by the Board of Commissioners until compliance is achieved. 7. The County will retire tax anticipation debt, if any, annually and will retire bond anticipation debt within six months after completion of the project. 8. Outstanding tax-supported debt principal shall be no less than 50.0% repaid in 10 years. 9. Enterprise Debt Policies: A. The Enterprise Fund is responsible for setting rates and charges at such a level which maintains the "self-supporting" nature of the fund. B. The County will target a minimum amount of equity funding of 10% of the Enterprise Fund capital improvement plan on a five-year rolling average. C. The Enterprise Fund will comply with all applicable bond covenants. 0. The Enterprise Fund will maintain a debt service coverage ratio as defined by the General Indenture of the Enterprise System Revenue Bonds. These minimum requirements are summarized to be: 1) l.20x debt service coverage on Parity Indebtedness {Revenues for this measure may include 20% of the balance in the Surplus Account at the end of the preceding Fiscal Year) 2) l.OOx debt service coverage of Parity Indebtedness, General Obligation Indebtedness, Subordinate Indebtedness, Other Indebtedness, and any amount due to the Qualified Reserve Fund or Qualified Reserve Fund Substitute. Harnett County FY 2020-2021 Budget Ordinance Page 83 061520a HCBOC Page 503 RESERVE POLICIES 1. The County will maintain a minimum Unassigned Fund Balance, as defined by the Governmental Accounting Standards Board, at the close of each fiscal year equal to 15% of General Fund Expenditures with a targeted Unassigned Fund Balance equal to 20% of General Fund Expenditures. 2. In the event that funds are available over and beyond the 20% targeted amount, those funds may be transferred to a capital reserve fund, a capital projects fund, to pay-down debt or to fund other one-time uses. Such transfers or uses shall be approved by the Board of County Commissioners in conjunction with a staff recommendation based upon a fund balance analysis to be completed within six months of the close of each fiscal year taking into consideration the prior year's financial statements, current year-to-date budget performance, current property tax valuations and the County's most recently adopted capital improvement plan. 3. The County Board may, from time-to-time, utilize fund balances that will reduce Unassigned Fund Balance below the 15% minimum for the purposes of a declared fiscal emergency or other such purpose as to protect or enhance the long-term fiscal security of the County. In such circumstances, the Board will adopt a plan to restore the Unassigned Fund Balance to the target level within 36 months. If restoration cannot be accomplished within such time period without severe hardship to the County, then the Board will establish a different but appropriate time period. 4. Enterprise Reserve Policies: The County has adopted a comprehensive strategy for the long-term stability and financial health of each Enterprise Fund that provides for annual increases in fund reserves to an established goal of 50% of operating and maintenance expenses BUDGET DEVELOPMENT POLICIES 1. The County will manage its annual budget to meet its legal and debt obligations, ensure adequate funding of current service levels, meet the priorities of the Board of Commissioners, maintain the County's financial condition, and keep property tax increases to a minimum. The County shall operate under an annual balanced budget ordinance whereby the sum of net revenues and appropriated fund balances equals the expenditure appropriations. 2. The Budget Process will comply with the North Carolina Local Government Budget and Fiscal Control Act. Harnett County FY 2020-2021 Budget Ordinance Page 84 061520a HCBOC Page 504 3. North Carolina statutes charge the County Manager with preparation of the recommended operating budget. It shall be his/her responsibility or that of his/her designee to coordinate the budget process; receive requests from County departments, Harnett County Public Schools, and Central Carolina Community College; and propose a recommended budget to the Board of Com missioners. 4. The Board of Commissioners is responsible for adopting an annual operating budget and may amend it as needed. 5. Use of one-time revenues: One-time revenues should not support ongoing personnel and operating costs. Use of one-time revenues is appropriate for capital outlay, CIP projects, debt retirement, contribution to capital reserve, and other non-recurring expenses. Proceeds from the sale of surplus capital items will go into the County's general capital reserve, unless proceeds are otherwise restricted. 6. The County will pursue an aggressive policy to collect current and delinquent property taxes, utility fees, licenses, permits and other revenues due to the County. The County will not waive any revenues due to the County unless those revenues were collected unlawfully. 7. The Finance Officer will generate reports that show actual revenues and expenditures compared to the budget and will present this to the County Board on a monthly basis. 8. Budget amendments will be brought to the County Board for consideration as needed. 9. New or increased services: The County should ensure adequate funding of current services before funding new or enhanced services. 10. Mid-year appropriations: All agencies supported by the county must function within the resources made available to them through the annual budget. The county will consider requests for new or expanded programs during the course of the regular budget process. Only in extreme circumstances will such requests be considered outside of the budget process. 11. Funding-of Outside Agencies: From time to time, the County may elect to provide services through nonprofit agencies if those services meet the standard for public purpose as defined by the NC Constitution and the services can be achieved more cost effectively through the nonprofit. In order to receive county funding, nonprofits must abide by the county's budget process and deadlines and provide the information requested during budget process. 12. Grants: The County will pursue federal, state, and private grants to enhance services to County residents. However, the County will strictly limit its financial support of grant-funded programs to avoid commitments that continue beyond funding availability. The County will not continue programs after grants have expired, except as expressly approved by the Board of Commissioners as part of the annual budget process. The grant approval process will proceed as follows: Harnett County FY 2020-2021 Budget Ordinance Page 85 061520a HCBOC Page 505 A. If a grant does not require any county match, either cash or in-kind, and the funder does not expect the county to continue to fund a position or a program after the grant, then the proposal can be reviewed and approved by staff. However, the County Manager may choose to present a grant proposal to the Board for approval, if he/she feels that it is appropriate. B. If the grant requires a county match, either cash or in-kind, or the funder expects the county to continue to fund a position or program after the grant is complete, then the grant application must be submitted to the Board of Commissioners for approval. C. For grants that require Board of Commissioner approval, but approval cannot be obtained before the grant deadline, the Manager's Office can authorize the application with prior notice to the Chair and Vice Chair and report to the Board of Commissioners at their next meeting. If the Board of Commissioners does not approve the grant proposal, the funder will be notified that the county chooses to withdraw the application. D. Departments shall be responsible for timely completion and filing of reports required by the grantor. Missing of report deadlines shall be grounds for denying approval of future grant applications. 13. New positions: New positions for existing programs and services should be added when there is no other viable option. Alternatives, such as contracting, technology, and reassignment of duties should be fully explored and documented before new positions are funded. 14. Level of budgeting: In order to tie costs to specific services, departments shall submit budgets for each of their divisions or program areas. Department heads are authorized to transfer operating funds between their divisions without prior approval. Transfers to and from personnel and capital outlay must be approved by the Budget Officer. The County shall adopt budgets at the department level. Commissioners reserve the right to review and/or adopt budgets at a greater level of detail. 15. Justification for funding: Departments and agencies requesting funding from the county should justify their requests in terms of maintaining or increasing service levels. Departments should measure their performance in key service areas and periodically compare their performance to other jurisdictions to discover efficiencies and develop best management practices. 16. Contingency funds: Departments shall not include contingency funds in their respective budgets. The county shall include a general contingency fund in its annual budget. The amount of the contingency fund shall not exceed one percent of the annual budget. 17. Budget Officer: The County Manager serves as the budget officer. He/she is authorized to perform the following functions or delegate them: A. Transfer funds within a department without limitation. Harnett County FY 2020-2021 Budget Ordinance Page 86 061520a HCBOC Page 506 B. Transfer amounts of up to $5,000 between departments of the same fund with a memorandum report of such transfers at the next regular meeting of the Board of Commissioners. C. Transfer amounts of up to $50,000 from contingency to any department with a memorandum report of such transfers at the next regular meeting of the Board of Commissioners. Greater amounts can be made available upon agreement of the Board of Commissioners. D. Employ temporary help from time to time to meet circumstances. E. Execute contracts provided that funds for the contract have been approved as part of the annual budget and the contract does not exceed the funds appropriated, the contract's term does not exceed three years, all applicable state laws and county policies regarding purchasing are followed, and the contract does not exceed $100,000. 18. Enterprise Funds: A. The County maintains Enterprise Funds (primarily water and wastewater and solid waste) that are self-sustaining for both operational and capital purposes. The Enterprise Funds will adhere to the County Fiscal Policy with any exceptions noted in the policy. B. Any improvements required to meet new regulatory requirements or to meet changes in the service demands will be included in either the capital improvement plan or the annual budget request, depending on the cost of the improvement. C. Service rates: 1) Service rates will be reviewed annually as part of the budget process. 2) Service rates will be adjusted as needed to provide adequate funding for the proper operation, maintenance, and expansion of the system. 3) Service rates will be adjusted as necessary to meet bond covenants, debt service obligations, and the Adopted Fiscal Policy. EDUCATION FUNDING POLICIES l. It is the intent of the County to appropriate funding to the Board of Education to assure that the necessary resources are provided for current expense and to meet the low-wealth funding requirements. 2. The County will provide current expense funding based upon the most recent known 2nd month average daily membership Harnett County FY 2020-2021 Budget Ordinance Page 87 061520a HCBOC Page 507 (ADM) times the most recent known Three-Year Average of Appropriations as determined by the NC Department of Public Instruction. 3. The County will provide funds for Capital and Capital Maintenance. The source of funding will be a portion of the lottery proceeds and will be disbursed based upon the adopted budget ordinance. 4. The County will detail the amounts to be budgeted under this policy as part of the annual budget ordinance. CASH MANAGEMENT/ INVESTMENT POLICIES 1. It is the intent of the County that public funds will be invested in interest bearing accounts to the extent possible to reduce the dependence upon property tax revenues. Funds will be invested with the chief objectives of safety of principal, liquidity, and yield, in that order. All deposits and investments of County funds will be in accordance with N.C.G.S. 159. 2. Up to one-half {50%) of the appropriations to Non-County Agencies and to non debt-supported capital outlays for County Departments can be encumbered prior to December 31. Any additional authorization shall require the County Manager's written approval upon justification. The balance of these appropriations may be encumbered after January 1, upon a finding by the County Manager that there is a reasonable expectation that the County's Budgeted Revenues will be realized. 3. The County will use a Central Depository to maximize the availability and mobility of cash for all funds that can be legally and practically combined. 4. Cash Flows will be forecasted and investments will be made to mature when funds are projected to be needed to meet cash flow requirements. 5. Liquidity: No less than 20% of funds available for investment will be maintained in liquid investments at any point in time. 6. Maturity: All investments will mature in no more than thirty-six {36) months from their purchase date. 7. Custody: All investments will be purchased "payment-verses-delivery" and if certificated will be held by the Finance Officer in the name of the County. All non-certificated investments will be held in book-entry form in the name of the County with the County's third party Custodian (Safekeeping Agent). 8. Authorized Investments: The County may deposit County Funds into: Any Board approved Official Depository, if such funds are secured in accordance with NCGS-159 (31). The County may invest County Funds in: the North Carolina Capital Management Trust, US Treasury Securities, US Agency Securities specifically authorized in GS-159 and rated no lower than "AAA", and Commercial Paper meeting the requirements of NCGS-159 plus having a national bond rating. 9. Diversification: No more than 10% of the County's investment funds may be invested in a specific company's commercial paper Harnett County FY 2020-2021 Budget Ordinance Page 88 061520a HCBOC Page 508 and no more than 25% of the County's investment funds may be invested in commercial paper. No more than 25% of the County's investments may be invested in any one US Agency's Securities. 10. Allocation: Investment income will be allocated to each participating fund or account based on a fair and equitable formula determined by the Finance Director. SUMMARY OF KEY POLICY RATIOS Ratio Target Tax Supported Debt to Assessed Value: <2.5% Tax Supported Debt Service vs. Expenditures: <15.0% Tax Supported 10-Year Payout Ratio: >50.0% General Fund Unassigned Fund Balance as a Percent of Operating Budget: >15.0% Enterprise Fund Pay-go Capital (5-year Rolling Average): >10.0% Enterprise Fund Parity Debt Service Coverage (with 20% of Surplus Account) >1.20x Enterprise Fund Debt Service Coverage on all Indebtedness: >1.00x Enterprise Fund Reserves as a Percent of Operating and Maintenance: >50% Harnett County FY 2020-2021 Budget Ordinance Page 89 061520a HCBOC Page 509 ~~Harnett ~(~COUNTY _L NORTH CAROLINA Attachment D: Framework for Best Management Practices for Capital Projects & Change Orders 1. Standardization of contract documents. 2. Change Orders and Claims shall be handled in accordance with the Contract Documents. 3. Where contractor delays will not result, the cost for a contract change order shall be negotiated prior to authorization to do the work. The itemized cost proposal will be reviewed by the originating department, legal, finance and administration prior to final approval. 4. Work change directives will be used where work must be done on an emergency basis or when contractor delays through no fault of the contractor will result. 5. There should be consideration for exemptions in cases of special emergency involving the health and safety of the citizens and their property. 6. The County Manager shall have the authority to execute and approve change orders and the associated budget amendment up to five percent (5%) of the contract amount. This specifically includes the transfer of contingency funds. Notification of such actions will be provided to the Board of Commissioners via the County Manager's Report. 7. The estimated quantities of items of unit price work are not guaranteed and are solely for the purpose of comparison of bids and determine an initial contract price. Determinations of the actual quantities and classification of unit price work performed by contractor will be made by Engineer and reconciled in the final adjusting change order. Harnett County FY 2020-2021 Budget Ordinance 6/15/2020 Page 90 061520a HCBOC Page 510 Board Meeting Agenda Item AGENDA ITEM / a MEETING DA TE : June 15, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Amendments to Harnett County Personnel Ordinance REQUESTED BY: Administration REQUEST: Administration requests approval of the following amendments to the Harnett County Personnel Ordinance: ARTICLE III. THE PAY PLAN Updating the Performance Pay Plan including adding eligible part-time employees into the Performance Pay Plan, moving the effective date of earned performance increases to the start of the pay period immediately following an employee's anniversary date , updating eligibility requirements, and allowing the County Manager to address situations where employees who were left in the 3/5 Pay Plan after July 1, 2017, would have benefited more from inclusion in the Performance Pay Plan. ARTICLE IV. Section 8. Probationary Period of Employment Updating to allow promoted employees to use leave during their probationary period. ARTICLE V. Section 12. Performance Evaluations Updating to make clear guidelines and expectations for the timely completion of evaluations and submittal of any resulting Personnel Actions. ARTICLE VI. Section 3. Vacation Leave Updating to allow promoted employees to use leave during their probationary period. C:\Us ers\g wh ee le r\AppData\Lo cal \Microsoft\Windo ws\lNetCach e\Content.Outlook\W5EN E 9SY\Agenda Request - Perso n ne l Ord in ance Rev ision 2020.06.1 5.docx P age I of 2 061520a HCBOC Page 511 ARTICLE Ill. THE PAY PLAN Section 1. Adoption The schedule of salary ranges and grades assigned to those salary ranges, as set forth in this policy, is hereby adopted as the Harnett County Pay Plan . Section 2. Purpose of the Pay Plan The Harnett County Pay Plan is intended to provide equitable compensation for all positions by reflecting apparent differences in duties and responsibilities, the rates of pay for comparable positions in the private and public sector, changes in the cost of living, the financial conditions of the County, and any other appropriate factors. Section 3. Maintenance of the Pay Plan The County Manager is responsible for the admin istration, execution, and maintenance of the Pay Plan. The County Manager shall, from time to time, make comparative studies of all factors affecting the level of salary ranges and shall recommend to the BOC such changes in salary ranges as appear to be warranted. Section 4. Use of Sa lary Ranges The minimum rate established for the grade is the normal hiring rate, except in those cases where unusual circumstances warrant appointment at a higher rate. Appointment above the minimum step may be made on the recommendation of the Supervisor or Department Head with the approval of the County Manager when deemed necessary. Such appointments will be based on factors, including, but not limited to , a shortage of qualified applicants and/or the applicants above average qualifications, education, and training. Section 5. Payment at a Li sted Rate All employees covered by this Pay Plan shall be paid at a listed rate within the salary ranges established for the grade in which their respective position falls. Employees whose present salary or hourly wage is above the established maximum rate following transition to the new Pay Plan are exempt. No employee may receive a salary increase above the maximum for their assigned salary grade. Sect ion 6. The Pe r fo rm ance Pay Plan 061520a HCBOC Page 512 Harnett County seeks to provide the best service possible to the county 's residents . A high ly skilled and competent workforce is an essential aspect of providing high quality, efficient customer-driven service in an organization . Equitable compensation is necessary to attract and retain such a workforce . The Performance Pay Plan described in this section is intended to provide Harnett County employees w ith a path for advancement through their assigned salary grade over the course of their career w ith the County based on their performance reviews . The Performance Pay Plan is intended to serve as a tool that will allow the County to hire and retain well-qualified employees and provide equitable compensation to employees throughout their careers provided they receive satisfactory performance reviews. Full-time and Religible part-time employees will be eligible to earn a percentage salary increase each year based on their annual performance review. An employee who receives an overall score on their annual performance review of "Meets Expectations" or above will receive the designated increase for that year while an employee who receives a score lower than "Meets Expectations" will not receive the increase for that year.,_.:. Any earned increase related to the Performance Pay Plan will be effective GA-at the start of the pay period immediately following the employee's anniversary date with the County following the corresponding performance review . If an employee 's anniversary date falls on the first day of a new pay period. they will receive an earned increase beginning with that pay period . For the purposes of the Performance Pay Plan, performance reviews should be conducted prior to an employee 's anniversary date.If an employee who has been terminated from the County for any reason is rehired by the County. their most recent date of hire will be used to establish their anniversary date related to this Performance Pay Plan . Additionally, if an employee changes from full- time to part-time. or part-time to full-time status. the date of the change in employment status will be used to establish their anniversary date . The County Manager will set the amount or range of the annual increase each year as part of the budget process . The adopted increase amount or range will be effective from July 1 to June 30 of the following year, coinciding with the County's fiscal year. The percent of the annual increase may vary from year to year based on projected revenue and expenditures. Full time employees who have 26 or more years of total employment with Harnett County when this Pay Plan goes into effect will be eligible for an increase during the first three years of implementation (July 1, 2017 through June 30 , 2020) of an additional 0 .17 percent of their base salary on top of the increase amount set in the annual budget. Eligibility will be based on receiving satisfactory performance reviews •.vith employees who receive a score of "Meets Expectations" or above receiving the increase amount for that year and employees who receive a score lower than "Meets Expectations" not receiving the increase amount for that year . Increases will be 061520a HCBOC Page 513 effective on the employee 's anniversary date with the County follm.ving the corresponding performance evaluation . • Eligibility will be determined based on an employee 's date of hire with Harnett County. VVork experience outside of Harnett County shall not count tmNard eligibility. • This does not apply to employees who reach year 26 after the date of implementation. • For sworn Law Enforcement Officers in the Harnett County Sheriff's Office, employees who have 21 or more years of total employment with Harnett County when this Pay Plan goes into effect will be eligible for the additional annual increase amount based on their annual performance review during the first three years of implementation. The guidelines are the same for these employees as they are for other employees who are eligible for the additional increase at plan implementation . No employee shall receive an increase above the maximum for their assigned salary grade. The County Manager shall establish appropriate systems and guidelines for implementation, maintenance, and responsible administration of the above Performance Pay Plan . Any situation that arises related to the above Performance Pay Plan and is not covered by this ordinance will be left to the discretion of the County Manager. Performance Pay Plan Eligibility: Any full-time employee who is hired or promoted , or who reaches "job rate " on July 1, 2017 , or thereafter will fall under the above Performance Pay Plan and will not be eligible for the 3/5 Pay Plan desc ribed in Section 6.1 . Full-time employees who have not yet reached "job rate " as defined by Section 6 .1 will remain eligible for the 3/5 plan described under Section 6.1 until they reach "job rate ," at which time they will enter into the above Pay Plan . +Rey-Employees are no twill not ee-eligible for the above Performance Pay Plan while still in the 3/5 Pay PlanHAW completion of Section 6.1 . Part-time employees are eligible for the Performance Pay Plan effective July 1 1 2020 1 based on their annual performance reviews. To be eligible for the Performance Pay Plan 1 part-time employees must maintain uninterrupted employment with the County for consecutive years . Election workers 1 interns 1 and any other part-time employee who must be rehired each year are not eligible for th e Performance Pay Plan . Additional Eligibility Guidelines: • Employees in Work Against status will not be eligible for the above Performance Pay Plan until they complete work against status or meet all of the qualifications for the position . Sworn Law Enforcement Officers will not be eligible for the above Performance Pay Plan until they c omplete the Tier system . • To receive an earned increase, an employee must work at least 6 months during an annual evaluation period in order to be effectively evaluated by their supervisor. 061520a HCBOC Page 514 • An employee who is promoted during an evaluation period must have been in th e new position for at least 6 months on their anniversary date to receive an earned performance increase based on their salary following the promotion. Promoted employees who have been in the new position for less than 6 months on their anniversary date are eligible for an earned increase based on their salary prior to the promotion . • An employee who is demoted during an evaluation period, whether voluntarily or involuntarily, who qualifies for a performance increase upon their next anniversary date based on the ir performance evaluation. will receive an increase based on their salary following the demotion . If the County Manager determines that an employee was at a point in the 3/5 Pay Plan as of July 1, 2017. where the employee would have earned more by entering the Performance Pay Plan when it was incepted, the County Manager may, upon the availability of funding. adjust the employee 's pay to the salary they would have earned if they had entered the Performance Pay Plan on July 1, 2017 . The adjusted salary will be in effect upon approval by the County Manager. however the affected employee will not receive retroactive salary increases for earned increases they did not receive . 6.1 The 3/5 Pay Plan Any employee who is hired or promoted, or who reaches "job rate " on July 1 . 2017, or thereafter is no longer eligible for the 3/5 Pay Plan. The purpose of the 3/5 plan is to give County employees a way in which to gain and look forward to pre-determined pay increases after they have been in service to the County for 3 and 5 years. Three Year Pay Increase: When an employee has been in the service of the County for a total of 3 years, taking into account demotions , promotions, transfers, reclassifications, or any other type of separation from service, the salary of the employee is to be increased to the half-way amount between his or her current salary grade and the job rate of the employee 's current salary grade. Five Year Pay Increase: When an employee has been in the service of the County for a total of 5 years, taking into account demotions, promotions, transfers, or any other type of separation from service, the salary of the employee is to be increased to the job rate of the current grade of the employee's current salary grade. Section 7. Sa lary of Trai nee Work Agai n st St atu s A newly hired or promoted employee who does not meet all the established requirements of their new position , may be compensated for their services at a pay rate below the minimum pay rate established for that position in the Pay Plan . 061520a HCBOC Page 515 An employee will be considered to be a traineein a work against status and continue at this pay rate until the Supervisor or Department Head certifies, and the County Manager approves , that the trainee employee is qua lified to assume the full duties and responsibilities of their new position . The Supervisor or Department Head shall review the progress of each employee in-a work against trainee status every six (6) months or more frequently as necessary to determine when the trainee employee is qualified to assume the full responsibilities of the new position . Sectio n 8. Pro m o t ion s, De motio ns , Tran sfe rs , Recl ass ific at io ns , & Revis ions At the beginning of the fiscal year, any promotions , salary adjustments, reclassifications, or revisions will be applied before any cost of living adjustments. When an employee is promoted , demoted, transferred, or reclassified , the rate of pay for the new position shall be established in accordance with the following rules : Promotion: Any employee who receives a promotion will receive a minimum of a 5% increase but not to exceed 10% (between 6% and 10% the department head must provide written justification unless that percentage is the beginning of the new grade) or the beginning of the new grade, whichever is higher. Movement within the same salary grade is considered lateral and there will not be a salary change . Interim Promotion : Any employee who is promoted to an interim position in a higher pay grade will receive a pay increase of 5% or the beginning of the interim position pay grade, whichever is greater while performing the interim duties; however, if the position is a Department Head position or higher, he or she shall receive a 10% pay increase while performing the interim duties or the beg inning position grade whichever is higher. An interim assignment shall not exceed si x months. At the conclusion , if the employee returns to his or her former position they will return to his or her former salary before the interim assignment. Demotion: An employee who is voluntarily or involuntarily demoted shall have his or her salary or hourly wage left the same , reduced five percent (5 %) or reduced to anywhere in the lower grade pay range , depending on the circumstances of the demotion and Department Head recommendation. Transfers : An employee who transfers from a position in one grade to a position in another grade assigned to the same pay range shall continue to receive the same salary or hourly wage. Reclassifications/Revisions: A. Any employee who is currently at the minimum pay rate of their current position and the position is then reclassified to a grade having a higher salary or hourly pay range, that employee shall receive a five percent (5%) pay increase or an increase to the minimum pay rate of the new pay range , whichever is higher. 061520a HCBOC Page 516 B . Any employee who is currently above the minimum pay rate of their current position and the position is then reclassified to a grade having a higher salary or hourly pay range , that employee's salary or hourly wage shall be appropriately adjusted to the same point in the new pay range . C . If a position is reclassified to a grade having a lower salary or hourly pay range than that positions current grade, any employee's salary or hourly wage that is above the maximum rate of the newly established pay range shall remain the same . In the event a reclassification results in the downgrade of a position , the County Manager has the authority to reclassify that position without the Board of Commissioner's approval. Revised 06/19/17 Sec t io n 9 . Cos t of Li vi ng Ad justm en t s If the BOC approve a Cost of Living Adjustment, the increase w ill be effective July 1 of each year. The amount of th is adjustment, if any, may vary from year to year. When a Cost of Living Adjustment is approved , regular employees will receive a $500 minimum increase to their annual pay. Sect ion 10. Spec ial Ra ises A special raise may be given to an employee upon written recommendation of the County Manager and approval by the BOC for very unusual circumstance in which an employee does exceptional work and/or additional money is needed to retain the employee. 061520a HCBOC Page 517 Section 8. Probationary Period of Em ployment A probationary period is a continuous period of 6 months ( 12 months for law enforcement officers) where an employee is evaluated on job performance . Any probationary employee may be dismissed at any time without appeal rights. A full-time employee serving a probationary period following a promotion shall be demoted , in accordance with Article 111, Section 9 and Article IV, Sections 10, if unable to satisfactorily perform the newly assigned duties and responsibilities. Before completion of the probationary period, Supervisors or Department Heads must indicate in writing to the County Manager the following: A. That the employee has been informed of his or her progress and growth during the probationary period , including the employee's accomplishments, strengths , weaknesses , and areas of improvement. B. That the employee is or is not performing satisfactory work. C. Whether the probationary period should be extended, as long as an extension would not cause the probation to go beyond a year. D. Whether the employee should be retained in the present position or should be released, transferred, or demoted . Employees subject to the North Carolina Human Resources Act (NCGS §126) may not be on probation longer than nine (9) months . Full-time employees serving a probationary period following a promotion shall not be prohibited from using any previously accrued leave during the probationary period . Section 9. Promotion Candidates for promotion may only be cu rrent County employe es with the appropriate qualifications, education, and training to adequately fill the vacant position and complete the required duties and responsibilities. County employees hoping to be considered for a promotion to a vacant position must complete an application and submit said application online at www.Harnett.org . Candidates shall only be chosen on the basis of their qualifications, work record, and past performance appraisals , without regard to a candidate 's age , sex, race, color, creed , religion, political affiliation, national origin, or physical handicap. See Article Ill, Section 9 for information on pay increases when promotion occurs. 061520a HCBOC Page 518 Section 12. Performance ReviewsE valuation s A performance review evaluation is an annual review in which an employee's overall job performance is evaluated by his or her Supervisor and /or Department Head. Each County employee should undergo a formal performance review evaluation conducted by his or her Supervisor and/or Department Head on at least an annual basis. This review evaluation should be conducted around the employee 's yearly anniversary date of the current positionbased on the employee's most recent date of employment with the County. /\II f)Sff@rmanes mvisws sh@e11€1 se e@mf)lste€1 ·,vith imf)aFtiality an€! ars t@ ss sass€! ar@e1n€1 H:io merit f)rineif)ls. The purpose of the performance review evaluation is to provide a mechanism for communication between Supervisors, Department Heads, and employees, to evaluate strengths and weaknesses, and to set future goals. All performance reviewsevaluations should be completed with im pa rtiality and are to be based around the merit p rin cip le . Performance reviews eva l uations may be used as evidence to support an employee's raise or promotion or to justify an adverse action being taken against the employee. Completed reviews evaluations should be submitted to Human Resources and placed in the employee's personnel file.1 and are subject to the rules and regulations addressed in Article XII of this policy. Performance evaluations should be complet ed in a timely manner with any resulting salary increases submitted via the Personnel Action process as soon as possible following the employee 's anniversary date. In no situation should a performance evaluation be completed or resulting salary increase be submitted more than six months after an employee's corresponding anniversary date unless the employee is not present to be reviewed . The timely completion of performance evaluations and submittal of salary increases is the responsibility of an evaluated employee's Supervisor and ultimately of the Department Head . Failure to complete performance evaluations and submit resulting salary increases in a timely manner should be reflected in the performance evaluation of the Supervisor completing the evaluation and the Department Head. 061520a HCBOC Page 519 Section 3. Vacation Leave Use for Full Time Employees: Vacation leave may be used at any time by any employee as earned with the approval of the appropriate Supervisor, Department Head, or County Manager. However, certain Supervisors, Department Heads, or County employees , as designated by the County Manager, must take at least five (5) consecutive workdays of accrued vacation leave per calendar year. Use for Probationary Employees Those employees under a probationary period may not use their accumulated vacation time until the probationary period is over unless special circumstances exist and an exception is approved . However. employees serving a probationary period following a promotion may use any previously accrued vacation leave during the probationary period with the approval of the appropriate Supervisor. Department Head, or County Manager. Manner of Accumulation: The following charts details the manner in which vacation leave shall be accumulated by all full -t ime County employees. Years of service with other North Carolina governmental agencies and North Carolina counties, may be considered and may be transferred from the employee's last place of employment immediately prior to their employment with the County. F II T 40 H W k k E u -1me our or wee mpoyees Years of Service Hours Accrued Days Accrued Monthly Annual Less than 2 6.67 10 At least 2 but less than 5 8.00 12 At least 5 but less than 10 10.00 15 At least 10 but less than 15 12 .00 18 At least 15 but less than 20 14.00 21 20 or more 16 .00 24 Sheriffs (42.75 Employees Years of Service Hours Accrued Hours Accrued Monthly Annual Less than 2 7.13 85.6 At least 2 but less than 5 8.56 102 .72 At least 5 but less than 10 10.70 128.4 At least 10 but less than 15 12.84 154.08 At least 15 but less than 20 14.98 179.76 20 or more 17.12 205.44 Emergency Services (24 Hour Shift Employees) 061520a HCBOC Page 520 Years of Service Hours Accrued Hours Accrued Monthly Annua l Less than 2 8.87 106.4 A t least 2 but less than 5 10.64 127.68 At least 5 but less than 10 13 .30 159.6 At least 10 but less than 15 15 .96 191 .52 At least 15 but les s than 20 18 .62 223.44 20 or more 21 .28 255 .36 EMS (9 Hour Shift Employees) Years of Service Hours Accrued Ho urs Accr ued Monthly Ann ua l Less than 2 7 .50 90 .05 At least 2 but less than 5 9 .00 108.00 At least 5 but less than 10 11 .25 135.00 At least 10 but less than 15 13.50 162 .00 At least 15 but less than 20 15.75 189 .00 20 or more 18.00 2 16 .00 Maximum Accumulation: There is no limit to the amount of vacation leave an employee may accumulate before June 15 of each fiscal year. On June 15 , however, any employee with more than 240 hours of accumulated leave shall have the excess amount transferred to sick leave. The remaining 240 hours of vacation time will transfer over beginning on July 1. Also an employee who retires (who w ish to do so) may roll all accrued vacation in excess of 240 hours into sick leave on their last day of employment , regardless of the month in which they retire. Amended November 2015 Repayment of Vacation Leave-Voluntary Departure : Any employee who retires or otherwise voluntari ly ceases his or her service to the County w ithout failure in the performance of his or her job duties or unsatisfactory persona l conduct shall be paid for his or her accumulated vacation leave not to exceed 240 hours . Repayment of Vacation Leave-Involuntary Departure : Any employee who is involuntarily dismissed from their position with the County or otherwise qu its because of his or her failure in the performance of his or her job duties and responsibilities or unsatisfactory personal conduct, in the discretion of the County Manager, shall or shall not be reimbursed fo r the ir accumulated vacation leave. Repayment of Vacation Leave-Upon Employee 's Death : The estate of a County employee who dies while in the service of the County shall be entitled to repayment for all of his or her accumulated vacation leave at the time of death except for those hours donated by other employees under the County's Shared Leave Policy as expressed in Article VI , Section 7 . 061520a HCBOC Page 521 Harnett County strong roots ●new growth COVID-19 Cases June 15, 2020 Harnett County: COVID-19 Data County Laboratory Confirmed Cases Deaths Harnett County 412 30 *Data reported as of June 15, 2020 Harnett County: COVID-19 Data 0 50 100 150 200 250 300 350 400 450 3/13/20203/15/20203/17/20203/19/20203/21/20203/23/20203/25/20203/27/20203/29/20203/31/20204/2/20204/4/20204/6/20204/8/20204/10/20204/12/20204/14/20204/16/20204/18/20204/20/20204/22/20204/24/20204/26/20204/28/20204/30/20205/2/20205/4/20205/6/20205/8/20205/10/20205/12/20205/14/20205/16/20205/18/20205/20/20205/22/20205/24/20205/26/20205/28/20205/30/20206/1/20206/3/20206/5/20206/7/20206/9/20206/11/20206/13/20206/15/2020Harnett COVID-19 Cases Harnett County: COVID-19 Data 2 7 5 12 13 16 73 50 45 23 23 18 45 57 0 10 20 30 40 50 60 70 80 3/13/2020 3/15/2020 3/22/2020 3/29/2020 4/5/2020 4/12/2020 4/19/2020 4/26/2020 5/3/2020 5/10/2020 5/17/2020 5/24/2020 5/31/2020 6/7/2020 Week Starting Date Total Cases Per Week Harnett County: COVID-19 Data 9%9% 38% 21%23% 0% 5% 10% 15% 20% 25% 30% 35% 40% 0-17 18-24 25-49 50-64 65+ Confirmed Cases by Age Harnett County: COVID-19 Data 134 98 167 13 0 20 40 60 80 100 120 140 160 180 White Black Hispanic Other Positive Cases By Race Harnett County: COVID-19 Data 167 232 13 0 50 100 150 200 250 Hispanic Non-Hispanic Other Positive Cases by Ethnicity Harnett County: COVID-19 Data Male 47% Female 53% Confirmed Cases by Gender Harnett County: COVID-19 Data 0%0% 13%17% 70% 0% 10% 20% 30% 40% 50% 60% 70% 80% 0-17 18-24 25-49 50-64 65+ COVID-19 Deaths by Age Harnett County: COVID-19 Data Male 57% Female 43% Deaths by Gender Harnett County: COVID-19 Data Harnett County Health Department 910-893-7550 www.harnett.org/health AGENDA ITEM / '-/ {i) Ju ly 1 , 2 01 9 -June 3 0 , 2 020 Front Desk -Check-i n Aooointments Hea lth Cli nics Adult Women Wellness Clinic Ha rnett County Department of Public Health Activities S ummary Jul Aug S ep O ct N o v Dec Jan Feb 929 1123 1168 1308 898 994 1229 1025 2 3 1 1 4 0 0 3 Mar 842 1 Care Coordination for Ch ildren (CC4C) 182 199 203 215 175 207 188 207 199 Child Health -Sick Cli nic 89 111 156 158 142 166 193 151 104 Child Health -Well Clinic 114 260 189 177 101 86 131 113 58 County Employee Health Clinic 122 125 97 131 122 142 167 174 106 Family Plannino 129 159 158 172 121 136 171 14 2 139 Immunizations 171 342 545 1635 285 178 233 185 114 Maternity (Prenatal Clinic) 202 190 168 195 160 166 203 194 157 OB Care Manaoement (OBCM) 156 145 137 128 107 105 107 89 125 Postpartum Home Visits 16 10 11 15 11 10 16 16 11 Refer/Repeat Pao 0 0 0 0 0 0 0 0 0 STD Services 12 1 118 122 121 109 115 159 109 107 T B Services 68 37 7 12 2 34 61 63 79 Welcome Baby Home Visits 16 11 11 15 11 11 16 16 11 Total Servi ces 1388 17 10 1805 2975 1350 1356 1645 1462 1211 Reportable Disease Cases T uberculosis 0 0 0 0 0 0 0 0 0 HIV -(Qua rterly reoort) 0 0 1 0 0 0 0 0 0 AIDS - (Quarterly reoort) 0 0 0 0 0 0 0 0 0 SY PHILIS -(Q ua rterly reoort) 0 0 0 0 0 0 0 1 3 OTHER STD's 72 40 23 18 17 9 7 12 12 Othe r (salmo n ell a , campylobacter, etc) 5 6 5 6 13 4 3 4 1 Total Services 77 46 29 24 30 13 10 16 16 Health liaucat1011 ,· .., Outreach 11ftf· 289 208 43t 240 24& 7..iB, 279 18~' Laboratory Cllents 750 6 15 5 16 903 7 5 7 749 725 899 558 Laboratory Tests 1270 1296 14 03 2 05 7 1349 1241 1644 1557 1069 HIV Tests 140 151 186 162 145 144 186 186 115 WIC Active Particioation 260 0 2674 2719 2765 2681 2618 2690 2735 2978 Vital Statistics ~ -... Births In County --- -~~ 31 46 31 34 44 46 45 40 39 Births Out of County fit"" ~~ 12 1 167 124 134 1 13 132 158 134 134 Deaths .... ::t 60 66 4 1 49 64 76 76 60 83 Environmental Health Applica ti ons Receiv ed 49 53 73 85 63 48 75 81 10 3 Permits Issued 79 77 69 70 36 71 63 86 75 Complet ions Issued 59 53 49 57 47 30 4 7 36 53 Repair Perm its Applied 11 10 5 3 3 9 18 14 6 Pe rmit s Denied 1 0 0 0 1 1 0 0 1 Food and Lodgina Establ ish ments ln soected/Reinspected 84 83 97 103 56 69 83 68 40 Visits /Construction/Cr itical 40 57 55 3 0 19 21 33 42 49 Complaints 6 1 2 3 3 1 4 1 5 Private Water Supplies Well A o olication s Received 1 3 1 8 2 0 7 3 2 updated 6/03/2020 Apr May J un troTAI AVG. 676 696 10888 989.82 1 0 16 1 .4545 232 240 2247 204.27 75 64 1409 128.09 4 4 56 1329 120 .82 57 61 1304 118.55 126 150 1603 145.73 72 1 0 2 3862 351 .09 168 178 1981 180.09 10 7 97 1303 118.45 0 0 116 10.545 0 0 0 0 91 92 1264 114.91 41 36 440 40 0 0 118 10 .727 1014 1076 0 16992 1544.7 0 0 0 0 0 0 1 0.0909 0 0 0 0 0 0 4 0 .3636 8 11 229 20.818 5 1 53 4.8182 13 12 286 26 ~ ~· 2910 264.55 4 67 645 7564 689.45 104 8 1765 15699 1427.2 9 7 141 1653 150.27 3126 27586 2758.6 48 29 433 39.364 104 137 1458 132.55 90 80 745 67.727 70 135 835 75.909 61 72 759 69 41 50 522 47.455 17 18 114 10.364 0 0 4 0.3636 49 14 746 67.818 29 24 399 36.273 3 4 33 3 1 5 33 3 061520a HCBOC Page 522 AGENDAITEM......._ _ _..,_,'il-~BJ COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell. North Carolina. thal the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Board of Education Capital Fund, Erwin Elementary School Project (EES 19), the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB EES19 PFRSV UTILITIES TEMPL EES19 CNSTR DEMOLITION MEA REVENUE ORG OBJECT PROJECT TASK SUB -TASK JOB EXPLANATION: TO MOVE FUNDS TO COVER TEMPLE CONTRACT CHANGE ORDER #2. APPROVALS : Dept Hea d (date) Section 2. Copies of this budge t a mendment shall be furnish Officer for lheir direction. Adopte d this ___ day of _______ , 20 _. Margaret Regino Wheeler, Clerk to the Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE TEMPLE GRADING 1$35.329 MARTIN EDWARD & ASSOC $35 ,329 AMOUNT DESCRIPTION OF CODE INCREASE tL-t:,, ~ JGt.J...: n ~ County Manager (do~) ~ .>-'lf--&o he Boord. and to the Budget Officer and the Finance Howard Penny Jr, Chairman Boord of Commissioners DECREASE ? //. --=> I 061520a HCBOC Page 523 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County Of H am ett, North Carolina, that the folJowing am endment be m ad e to the annual budget ordina nce for th e fi scal year endi ng June 30, 2020 Section I . To amend th e NHWWU Capital Projec t budget, the ap propriations are to be changed a s follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TAS JOB DESCRJPTION OF CODE INCREASE DECREASE N HWW\A CONSTRUCT OTHER T2 NEW LINE FO R T2 INC $ 9,900.00 N HWWI.A. OPERT MTSUP MAT&SUPPLY DEC REASE MAT AND SUPPLY $ 9,900.00 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASKJ JOB DESCRJPTION OF CODE INCREASE DECREASE EXPLANATION: To fund th e hyd ro vacuumin g of sludge from the oxida tio n ditch fo r th e upgrade at the NHRWWTP 5/21/2020 P~Jtciby_;- S teve Ward, HRW Director Date County Manager (date) _y-).)r J.a Section 2. Co pies o f this budget amendment sha ll be fu rn ished to the Cl erk to tbe Board, and to the Budget Officer and the Finance Officer for their directi on. Pr e pared by: cmurayama Adopted this __ _ day of _____ __, Margaret Regi na Wheeler Cl erk to the Board 20 __ . Howard Penn y, Jr., Chairman Board of Commissioners Date: 5/21/202 0 061520a HCBOC Page 524 COUNTY OF HARNETT BUDGET ORD INAN C E AME DME T BE IT O RDAINED by the Governi ng Board o f t he County o f Harne tt , North Carolin a, that the fol lowing amendment be made to the an nu al budget ordinance for the fisca l year e nding June 30, 2020. Sec ti on I . To a mend the BWPII -Brightwater Phase II Ca pital Project, the appropriations ar·e to be chan ged a s fo ll ows: EX PE NDITU RE ORG OBJECT PROJECT TASK SU B-TASK JOB BWPII OPER T MTSUP MATS P BWPII PFR SV LEGA L LEGA L REVEN UE ORG OBJECT PROJECT TAS K SU B-TASK JOB EXPLA 'AT IO N: TO FUND BRI GHTW ATER DRIVE EXTENSION LA NDSCAP ING De pt Head (date ) Secti on 2. Co pie s of thi s bud get am endm ent shall be furni s hed to th e fo r the ir direction. Adopted this ___ da y of ________ , 20 __ . Ma rgaret Reg in a Wh ee ler, Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE BW PII MAT & SUPPLIES $5 ,537 BW PII LEGAL&ADMIN $5 ,537 AMOUNT DESC RIPTION OF CODE INC REASE DECREASE ft "j LIL~ )C. J:: Co un ty M~at e) d, an~e Bud get Offi ce r and the Finance O ffi cer S-I!..-k Howard Penn y, Jr., Chairman Boa rd of Comm iss ioners °'" 061520a HCBOC Page 525 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Cooperative Extension. the appropriations are lo be changed as follows: EXP ENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104990 535020 R&M Eauioment 150 1104990 526010 Materials & Sunnlies 150 I I REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE P~-L County Manager (date) ~-)..o , .,}_.o Section 2. Copies of this budget amendment shall b e furnished to the Clerk to th e Board, and to the Budget Officer and the Adopted this ___ day of ________ , 20 __ . Margaret Regino Wheeler. Clerk to the Board Howard Penny. Chairma n Board of Commissioners 061520a HCBOC Page 526 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fi scal year ending June 30, 2020. Section I. To amend the Health Department Gene ral Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 11 05 11 0 532010 TEL EPHONE SERVICE $1,300 1105 11 0 533010 ELECTRIC IT Y $3 000 11 051 10 533070 SANITATION (TRASH PI CK UP) $350 11 05 11 0 535020 R & M -EQUIPMENT $15 11051 10 584000 NON-CAP ASSET -INFO $118 1105110 504010 EXPENSE ALLOWANC E $1,000 1105110 522010 FOOD & PROVISIONS $1 ,200 11051 10 53 1020 TRAINING -MEALS $900 1105110 53 1050 TRAINING -REGIS TRATI ON $800 1105110 548000 DUES & SUBSCRI PTIONS $883 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE IN C REASE DECREASE EXPLANATION: To move funds in the General Adm bud get to meet the needs of the program . .. cjT~ .f\o~' Dept Head (date) Section 2. Copies of this budget amendment s hall be furnished to the C le rk to th th eir direction . Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board Howard Penny, Jr., Ch airman Board of Commissioners 061520a HCBOC Page 527 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Animal Control the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE 1104510 523040 Medical Suoolies $600 1104510 523070 Animal Services Suoolies $601 1104510 524010 M&R Suoolies -BuifdinQs $1 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE EXPLANATION: Fund account for new Animal Control Officer to receive rabies vaccinations and expenses associated with storage bulldlng shelves. APPROVALS: ~~~ th ?,·-'P Dept Head (date) Section 2. Copies of this budget amendment shall be f Officer and the Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler, Clerk to the Boord lo---G ,..-~ JE#3601 Howard Penny, Jr .. Chairman Board of Commissioners 061520a HCBOC Page 528 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Transportation Department budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104610 544050 SOFTWARE MAINT & $1,250 1104610 544000 CONTRACTED SERVICES $1 250 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover the cost of maintenance and support for Transportation's scheduling software for the remainder of FY2020. BA362i APPROVALS : Section 2. Copies of this budget amendment shall be furnished to the C lerk to their direction . Adopted thi s ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board ~kt.)~ County Manager (date) ~t Officer and the Finance Officer for ~ ,.., .-~ Howard Penny, Jr., Chairman Board of Commissioners 061520a HCBOC Page 529 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2019 . Section 1. To amend the Budget In the HRW fund, all departments, the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 6107111 584000 Non-Cao Asses! $2,000 6107113 521010 Janitorial Sunnlies $1,000 6 107113 523010 Books. Media Publications $300 61071 13 534010 Printina $30 6107113 521030 Uniforms $JOO 6107113 583000 Non-coo Asses! $14,000 6107115 539020 Laundrv & Orv Cleanina $120 61071 15 523090 Chemicals $9,700 6107119 521030 Uniforms $2,000 61071 19 524020 M&R Sun,..,lies-Eauioment $36.000 610/1 lY .J,YfU:>U ,~erm11s11 I l>l6U 61U/ ILi .'.>IYUYU 1D111er I .J>l ;70!1 olU/ILI I /41 J'/11 IM&~ Sun )iles-r-nuiomern .1>nrl,nno 6107121 .'\24065 IMII.K:-iuo :'Illes Collect t'lant 'l'.:~'J,Clllll 61U/ILI ,'.>L;jl}'/0 rcnemrcas I '!;7:'1,IHKI I 610/11 1 .'>.'>:.llXJU rcaoifaTOulldv rm movements 'JUY,610 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to balanlce for fiscal year. ~~~,-L-lj~~ (0~J~ )~ Finance0(6c· -~~ 0 --CountyManage~~l,.....~ Sec ti on 2. Copies of thi s b udget amendment shall be furnished to he Clerk to the Board, and to the Budget O fficer and the Finance Officer for their direc tion. Adopted this ___ day of _______ , 20 _. 061520a HCBOC Page 530 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Caroli na, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the IT Department budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104270 531050 TRAINING -REGISTRATION $1 ,200 1104270 531030 TRAINING -LODGING $1 200 1104270 531050 TRAINING -REGISTRATION $1,200 1104270 531020 TRAINING -MEALS $1,200 1104270 539050 PERMITS /TAXES / FEES $1,100 1104270 543010 RENT AL-COPIERS $1,100 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE APPROVALS: ~ t/)/;,,v ~~ ~\k,d<-4- Dept Head (date) ~ cd~ County Manager {date~ ,... J..o Section 2. Co pies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for {c C, their direction . Adopted this ___ day of ________ , 20 __ . Prepared by: Margaret Regina Wheeler, C lerk to the Board thoh Howard Penny, Jr., Chairman Board of Commission ers Date . 061520a HCBOC Page 531 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Govern ing Boord of the C ounty of Harnett. North Carolina, that the following a mendment be mode to the a nn ua l b udget o rdinance for the fi scal year end ing June 30, 2020. Section 1. To amend the General Fund, Facllltles Maintenance. the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104230 533010 1104230 524020 1104230 532050 1104230 502030 1104230 502050 .. ~ ... , r.or-r.D. ,crT I DDr. 11::r-r ...... -., ,i,,,n..T• "" '"R EXPLANATION: Move monies to llnes that are over budget for FY 2019 /2020. Adopted this ___ d ay of ________ , 20 __ . Margaret Regina Wheel er, Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Electricitv $ 1,9 7 1 M & R Sunnlies -Eouioment $ 1,163 Postaae $ 2 Salaries & Waaes -Overtime $ 751 Salaries & Waaes -Lonaevitv $ 55.00 I I A U"'III.IT ..... .,.,... ·~ ,...., .,...,... ..... .c • .,., .-1.:,----.... Howard Penny, Jr .. C hairman Bo ard of Commissioners 061520a HCBOC Page 532 t:OUN'l )' o• HAk"ffiTI Rt nm:1 u11or..· \'i('f. ., \fl'..NDMl:."l' llt ff I )~I);\ IN'l•:u t,, lhc t.»,=· JJvw ~ oJ U.< (;, ,UUI.Y , ,r I l.>rnott ),;rm, Care->na tha.J tbc fullow-. Clllal4rnoec,1 t>c mode ... lhc: IDUILU.i k..ii'*t't!l <W"l!ffiWk..'G(1lT l .. ~fi~~1,~1t~N~ l.11, ,,:. ~f.;J -.. 1. - Io""'""" , .... 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RERVl(f. llO!J i-,1w.,1n ~;wi.1, Hnnr t :l:lJ.J.iUR :-;r.R\'K'I: ~) __-!!_b~_70 ~)2C•)O trC'OI . 11,· • C~l.Ll,1.Ail Si:lt \'11.' l 1,:1,J!) 24M1 ?1 j)l(Jlf.-Sl,IYIN c:t, ll!.\ll iirit"vi ·t sion 24!):4~12 ,~;ro~n ~~nm n.UJ:1 • .\lt ~U\'l<1· ! !iV.1(1 • • . - ···-.1 ' -~-------- . -"l IU'.'l.'f.t,1 Y I -A,tou,r 1 I-• I :-C'RE,\St: I l)Jt:(. 'kt' \SF I ORC O~lf.(, l'lt!)Jt'A., f A:'lh. l>lS l.\.'>I( .l(lfl Dt'.SCRil'TION 0)' ('f,tlt. ---· I I . ,__. . .. .. -r I . -..._. 1 ------I >:XPl.o\:'\.\'110!', ~ ... ,1v11 ~. ('<";TP rl1h1• l'Wip,J,.1 ..... ~ sb.\Uk r.,rr;)fl",d tn~ C1ni. ll\(1, ... t\n,i.1, •td tnlhl.! I« Lhc1r dir.io:h•.- ·····111,· .. llt ~l•r-,t 11.--, Wh<x k> Clm. ,., 1hc n,..., - -· ·-·-- ··--· Hu~.uJ f' .. ,u1~, Jr., t. ~ B.utJ ul l.1 N1:1tuUmCILft , .... 061520a HCBOC Page 533 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30. 2020. Section 1. To amend the General Fund , General Services the appropriations are to be changed as EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104210 502010 Salaries & Wages -Regular $1,300 1104210 503030 401 K -General $25 1104210 505050 State Retirement -General $100 1104210 531010 Trainina -Mileaae i200 1104210 531020 Trainina -Meals 1200 1104210 531030 Trainina -Lodaina $25 1104210 532010 Teleohone Service $1,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE EXPLANATION: Increase accounts to finish the fiscal year. APPROVALS : Section 2. Copies of this budget amendment shall be furnished to t e Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler. Clerk to the Board Howard Penny, Jr.. Chairman Board of Commissioners DECREASE ' JE#440 I 061520a HCBOC Page 534 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina. that the following amendment be mode to the onnuot budget ordinance for the fiscal year ending June 30. 2020. Section 1. To amend the General Fund, Youth Services the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1105870 531020 RESTN Training -Meals $17 1105870 531030 RESTN Trainino -Lodoino $17 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE EXPLANATION : Increase accounts to finish the fiscal year. APPROVALS: Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of _______ • 20 _. Margaret Regino Wheeler, C lerk to the Boord Howard Penny, Jr., Chairman Boord of Commissioners DECREASE JE#444i 061520a HCBOC Page 535 COUNTY OF HARNEIT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hamett. North Carolina . that the following amendment be made to the annual budget ordin ance for the fiscal year ending June 30. 2020. Section 1. To amend the General Fund . Tra nsportation -General the appropriations are to be changed EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104610 502030 Salaries & Wages -Overtime $400 1104610 502020 Salaries & Waaes -Part-Time $400 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increase accounts to finish the fiscal year. APPROVALS: ~p.~ ~~u Dept Head (date) ~J_~:___~..:,,,,r._Jte~,,,X:-·:ek:e::!l<:l...__ .::.._---'--~~ ~ • County Manager (date) ~~ .....-.).o Section 2. Copies of this budget amendment shall be furnished to the C lerk to the Board. and to the Budget O fficer and the Finance Officer for their direc tion. Adopted this ___ day of _______ , 20 _. Margaret Regin a Wheeler. Clerk to the Board Howard Penny, Jr .• C hairman Board of Comm issioners ' JE#4451 ( 061520a HCBOC Page 536 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Transportation Department budget, the appropriations a r e to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104630 505010 CTPAD FICA WH $718 1104630 502050 CTPAD Salaries & Wae.es -Lone.evitv $7 1104630 505050 CTPAD State Retirement -Regular $711 REVENUE AMOUNT ORG OBJECT PROJ ECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover the cost of unexpe cted cost for Transportation's longevity and regular retirment for the remainder of FY2020. BA4S9; APPROVALS: Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board ~.J(&\::: Countyanagd(dpte) to th e Budget Officer and th e Finance Officer Howard Penny, Jr., Chai rman Board of Commiss ioners Dot<· (..o --tt -~ Jum.4.2020 061520a HCBOC Page 537 COUNTY OF HARNETT BUl)GF.T ORDINAi\"CE ,\,\1:ENDMENT BE IT OROAINF:D by the Governing Roard of the County of I lamett. North Carolina, that the following amendment be made to the aru1ual budgcl o rdmancc for the fiscal year ending .11111~ 30, 2 020 Section t . To amend the Workforce Dnelopment Department budget. the appropriations ,u-e to be changed as follows: EXPE!'IIDITURE OIW on.mc·r l'UO.IF.<'T T ASK SliR-TASK .1011 2404970 502050 HCDLW ~ 2404970 504010 HCDL\V 2404970 506010 HCOLW 2404970 506020 HCDLW 2404970 507010 HCDLW 2404970 526010 UCDLW 2404970 53 1010 IICDLW 2404970 531030 HCDLW 2404970 5330!0 HCDLW 2404970 543010 IICDLW 2404970 54'.1090 IICDI.W 2404970 502010 JICDLW 2404970 502020 HCDJ .W 2404970 505010 IICDLW 2404970 505050 HCDLW 2404970 506040 HCDI.W 2404970 531050 HCOI.W 2404970 533050 l!CDI.W REVF.NUF. ORG O.BJH:T PROJECT TASK SUB -TASK JOB RXPLAi"iA TJON: TO MOVE FUNDS TO ACCOM.MODATE PROGRAM NJ<:F.DS. APPRO\'AI.S: Section 2. Copies of this budg¢l a.mend111«nt shall be tu.mi.sh ed to lhe Cl for their dircctio1L rl u ptrd thh fLI~ ,,t ____ .111 Margaret Regina \\'heeler. Clerk to tl1¢ Board AMOC'IT DJ-:SCRIPTJOt\ OF CODI<: INC:RJo:ASfi. l>F.CRF.ASE SALARlES & WAUES -$7 EXPENSE ALLOWANCE Sl57 MEDICAL fNSUR,\NCL S700 Df.NTAL INS URA.'1-JCE S32 lNEMJ'LOYM.E ~T SlSO OFFICE SLTPPLJES $240 TRAINING -t-.l!LE!\GE $30 TRAINING -LODGING $116 ELECTR1c1n· SHI() RENTAL -COPIERS $40 RENT J\l , -OTHER $40 S ,\LAR!ES & WAGES· $500 SALAR JES & WAGES -PART-$700 FICA Wll $200 STATE RETIREMENT -$32 l .TFE rNSFRANCE S2(1 TRAINING -R.EGISTRA TIOJ\" $188 W \TF.R & SF.\VF.R S2 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Howard Pc1my. Jr .. C haimlOJl Board of Conuni,;.<ionens ... , . .,. 061520a HCBOC Page 538 COUNTY OF HARNETT m :DGET ORDl'JANCF. AME!'iD!\U:NT RE 11' ORDAINED by the Go\"cming Board of the County of Hamen, N orth Carolina . th a t the fol!o,\ing amendment be made to the annual bu dget o rdinance for the fiscal year ending .lum· 30. 20211 Scdion 1. To amend the Workforce Jk,,;lopmcut De partmeul bud1?t>I, the appropriatlo~ are to ht' chanecd as rouows: EXl'E!'iD1TllRE A..'-fOUNT I OR<; 08.TF.CT PROJF.CT TASK sni T.\SJ< .,o n llRSf'Rll'TION OF C'Ol)E INC 'REASE DECREASE 2404970 505010 IICi\DT FIC ,\ Wll $)05 24041)7() 507010 HC.\DT UNEM Pl .<>YMENT $3 00 -2404970 507070 HCADT OTHER POST £1'.U'LOYt-.lENT $20 2404970 531030 HCADT TRAINING -LOl>G IJ\'G S50 2404972 504010 llC .. \DT EX l'ENS£ AU.OW ANCE $50 240 4970 505050 IIC:\DT STATE RETIREMENT -S200 2404972 506040 HC ADT LffE L\/SIJR,\NCE $20 24(14')70 507030 IIC,\DT WORKER'S COMl'ENSATION S205 REVENl'E AMOllNT ORG 08.JE<-T J>Ro.mcr TASK Sl 'B-TASK .IOU 01::SC RIPTIOi\ OF C.:OOE li'iC:REASE DECREASE r.XPI .A NA TrO?>: TO !\IOVt,; FIINDS TO ACCOMMODATE PROGIUM NE£DS. A PPRO\'.\I .S : ~ ... Lxt C"untv !l.·lanager (,fate) Sc:ction 2. Copi.:!' of this budget amendment shall h.: furnished to Lbc Clerk to the Uoard. and for their dire..ii on. the Budget Ollker and th~ Finance Oflic.:r Co -4 ,--A:> J .n vf \fargon:t R~gino. Wheeler. Ckrk IC\ the Roard ........ Hmvard Penny . .Ir . Chainllan Board ()fCo mmissionc r.. 061520a HCBOC Page 539 COUNTY OF HARNETT BUDGET ORDINANCE ,\MENDMF.NT BE IT ORDAINl!:D by lhe Governing Board of lhe County of Hamett. North Carolina , t hat the following amendment he made to th e annual budget ordinance for the fi ~cal year endin g .lum· 3ft . 2020 Section 1. To amend the Workforce Deniopment Department bud!!el, the appropru11.ioru are to b~ chan!!ed as follows: EXPENDITURE OR(~ OJUEC'f PROJECT TA.",K SPB-TASK .ion 2404972 506010 SMYIN 2404972 506040 SMYIN 2404972 506010 SMYOT 2404972 506040 SMYOT 2404970 5060 40 IICDLW RJ-:VEJI.UE ORG OBJECT PROJECT TASK SUB-TASK .JOB KXPLANATJON : TO MOVE FUNDS TO ACC.'OMMOD . .\TE PROGR.\l\-1 NEEDS.. APPROVALS . 2• Margaret R~gina \\'he.:lcr. Clerk to the Board AAtOUNT DES('RJPTION OF CODE I NCREASE DF.f'RF.ASF l\JE DICAL INSU RA.1\/Cl:. $10 LIFI:. fJ\:SURANCE LO --MEDICAL INSURANCE $20 LIFE INS URAN CE '.1.0 - - --i--------~-----·· 1\\-tOIJ]';T DESCRIPTION 01-" CODE INCREASE DECREASE ~t:-, H-c.u)G.A.x- coun,y Manager (date) (o --<i ,.... ).a to the 13udget Officer and the Fmance Ollie...,- Howard Pennv. Jr .. Chairman Board ofCommis.sioncrs 061520a HCBOC Page 540 COUNTY OF HARNETT BUDGET ORDI NANCE Al\'IENJ>MJ,:NT BE IT ORDAINED by the Governing Board o f the County of Harne n. North Carolina. that the foll owing amendment be made to t he annual budget ordinance for t he fiscal year ending .hmt• 30. 20:ZO. S«tion l. To a,n t,n d the Workfotte l)ev.lopment lkpartm('nt budj!cl., the appropriations an: to be changed as foUows: EXPEI\DITURE OR<.; 0BJEC1' PROJECT TASK Sl'B-TASK JOB 2404970 505010 HCYl1': 2404970 533010 JICYIN 2404970 506010 IICYIN 2404970 506040 IICYIN 2404970 507030 H CYIN 2404970 53 201 0 !ICYIN 240 4970 505010 HCYOT 2404970 5040 10 HCYOT 2404970 5060 10 HCYOT 2404970 506040 HCYOT 24-04970 507030 HCYOT 2404970 53 101 0 HCYOT REVF.NUE ORG oBJF.cr PRO.JECI' TASK SUB-TASK JOU EXPLANATION: TO MOVE FUNDS TO ACCOJ\ll\lODATE PROGR.\M NEEDS. APP RO\-ALS. o&A~Amb G,-4·~0 D.:pt Head (date) Scdion 2. for tl1eir direction. \tloph li t hi, Margaret Regina V.'heeler, Clerk lo the B oard .1., Al\llOUNT DESCRJPTIOr. OF < 'ODE I NC REASE DECREASE FICA WH $125 ELECTRJC!TY $50 MEDICAL INSURANCE $10 LIFE I NSURANCE $15 WORJa;R'S COM PENSA T IO:-J $100 TELEPHONE SER\'ICE $50 FICA WI! S2R I E.,l'ENSE ALLOWANCE S 14 MEDICAL INSURANCE $30 LIFE INSURANCE $40 WORhE R'S COMPF.NS,\TlON $211 TRAINING-MTIX\GE $14 AMOUNT 01!:S CRlPTJO N OF CODE INCREASE DEC REASE ~~J~.edw+--County:..~nag~e) ~--9 ,..L 10 th.: l:ludg.:1 Officc:r and the Finarn:e Ofli.:er Hnward Penny, Jr .. Chairman Bo a rd o fCommis.s ion er.; ,,, .. 061520a HCBOC Page 541 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by lhe Governing Boord of lhe County of Harnett, North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Detention , the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104390 503040 1104390 503030 1104390 505060 1104390 505050 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: To adjust salary fringe lines for BY 2019-2020. Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler. Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE 401 K LEO $1,500 40 l K General $1,500 State Retirement LEO $3,000 State Retirement General $3,000 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Gordon Springle, Chairman Board of Commissioners 061520a HCBOC Page 542 COUNTY OF HARNm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be made to the annual budget ordinance for fhe fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Sheriff , the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 502030 Salaries & Wages Overtime $5,000 1104310 505050 State Retirement General $800 1104310 505060 State Retirement LEO $800 1104310 507050 Emolovee Clinic $200 1104310 507070 Other post employment Benefits $14,000 1104310 525090 Yeh. Sunnlies Other $14,000 1104310 524030 M & R Sunnlies Info. Tech $200 1104310 526010 Office Suoolies $5,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To adjust salary fringe lines for BY 2019-2020. APPROVALS: ffi~s\~-~ ~a>lzo L_L,B·c.,, ~ Dept Head (date) (d e) ('p£ 2.ffJ)I) County Manager (dott--9 -~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler, Clerk to the Boord Gordon Springle, Chairman Boord of Commissioners 061520a HCBOC Page 543 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord o f the County of Harnett, North Carolina, that the following amendment be made to the annual b udget ordinance for the fiscal year ending June 30, 2020 . Section 1. To amend the General Fund -Emergency Services, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 1104450 532050 1104450 526010 1104410 584000 1104410 526010 REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION: To budget the transfer of funds to rectify negative line balances. APPROVALS : Sec tion 2. Copies of this budget amendment shall be fu O ffi cer and the Finance Officer for their direction. JOB JOB Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler. Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Postaae $1,300 Office Suoolies $1 ,300 Non-Capital Asset -Info Tech $295 Office Suoolies -$295 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE ~kJ+.e A ,,,) <tv,J- County Manager (date)(o ..... q . ~ Howard Penny, Jr, Cha irman Bomd of Commissione ~ '3{ ~ 061520a HCBOC Page 544 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Caroli na. that the following amendme nt be made to the annual budget ordinance for the fi scal year ending June 30, 2020. Secti on 1. To amend the Gene ral Fund , Facllitle s Maintenance, the appropria tions are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJEC T TASK SUB-TASK JOB DESCRIPTIO N OF CODE INCREASE DECREASE 110 4 230 5 44000 Contracted Servi c es $ 28,400 1104 230 5 190 40 Eno in ee rino $ 2 8 ,400 I I -k "t..lr\llt.lT r'\D~ r'\D IICl"1' ! DDr'\ I S:l"T TA~lf ~IID0 TA~lf lr'\D .-·-n o: rnno: .. -' -,;., no:rn .. -.~., EXPLANATION: Move mon ies to cover the Wooten Company contract for old Jall. Adopted this ___ day of ________ , 20 __ . M argare t Regino Wheeler, Clerk to the Boord Howard Pen ny. Jr., C ha irman Bo ard of Commissioners 061520a HCBOC Page 545 COUNTY OF HARNETT BUDGET ORDINAN CE AMENDMENT BE IT ORDAINED ty the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fisc\year ending June 30, 2020. Section 1. To amend the General Fund, Finance Department. The appropriations are to be changu as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104130 502020 1104130 544050 1104130 548000 11041 30 584000 REVEN UE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: To move funds for software support costs for balance of fiscal year. APPROVALS : Dept Head (date) Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board AMOUNT DES CRIPTION OF CODE INCREASE DECREASE SALARIES & WAGES -PART-$10 575 SOFTWARE MAINT & SUPPO RT $9,300 DUES & SUBSCRIPTIONS $1 ,200 NON-CAP ASSET -INFO $75 AMOUNT DES CRIPTION OF CODE INCREASE DECREASE p~~b,t-- ,., __, County Manager (date) J-U Co --G---a\.:, o the Budget Officer and the Finan ce Officer fo r Howard L. Penny, Jr., Chairman Board of Commissioners °'" 061520a HCBOC Page 546 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord o f the County of Harnett. North Carolina. that the following amendment be made fo the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Social Services. the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 5310 521010 Janitorial Su"nlies $1,500 5310 584000 Non-Cao Asset Info-Tech $69 5310 532050 Postaae -$1,569 5310 543020 Rental Pos taae Meter $600 5310 532050 Postaae $600 5310 544000 Contracted Services $7,376 5310 532050 Postaae $7,376 5310 50209 0 Salaries & Waaes-Contra c t $1,000 5310 504010 Exoense Allowance $1.000 5310 618425 Countv Assistance $5,000 5351 618320 Medicaid $1,000 5351 618310 S.A.A & S.A.D $6,000 5340 618105 Sheriff Fees $29 0 5340 618102 CSE-Document Fees $290 5332 618065 Title IV-E Foster Care $260,000 5332 618070 State Foster Care R & B $260,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE -. EXPLANATION: Budget adjustments requested for general agency operating supplies & services. board member expenses. cremations. Medicaid drafts, Child Support and Fosler Care Room & Board estimated expenditures. ;P~ROVALS : /ffl'- WJLCl?dv~ tr f~ 2iJ Dept Head (dote) ~ likfk f Jc....v- County Manager !dote) Section 2. Copies of this budget amendment shall be furnished to the Clerk t the Board. and to the Budget Officer and the Fi nance Officer for their direction. Adopted this ___ day of ________ . 20 __ . Margaret Regina Wheeler. Clerk to the Board Gordon Sp ringle. Chairman Boord of Commissioners DECREASE ' ( J Sl.u'7 / 061520a HCBOC Page 547 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governi ng Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fi scal year ending June 30, 2020. Section 1. To amend the Development Services Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104910 544010 Ban king Charges $8,000 1104910 548000 Dues & Subscriptions $4,000.00 11049 10 544000 Contracted Services $4,000.00 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move money for Banking Charges for FY 19-20. Adopted this ___ day of ________ , 20 _. Margaret Regina Wheeler, Clerk to the Board Gordon Springle. Chairman Board o f Commissioners 061520a HCBOC Page 548 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT 8E IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be made to fhe annual budget ordinance for the fiscal year ending June 30. 2020. Section 1. To amend the Board of Education Fund, Former Benhaven Elementary Project (FMBES), the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 4705910 553000 FMBES CONSTRUCT CONSTRU MEA MARTIN EDWARDS & ASSOC 1$138.050 4705910 553000 FMBES CONSTR CONSTRU DEMOLITION DEMOLITION $83.750 4705910 599000 FMBES CONTGCY CONTINGENC CONTINGENC CONTINGENCY $54.300 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE EXPLANATION: TO MOVE FUNDS TO COVER MARTIN EDWARDS & ASSOCIATES SERVICE CONTRACT. THE SERVICES WILL INCLUDE DEMOLITION Of OLD BENHAVEN CAFETERIA. STORAGE BULDING , ANO REMOVAL OF FUEL TANKS . APPROVALS: Adopted thi s ___ day of ________ , 20 __ . Margaret Regino Wheeler. C lerk l o the Boord Howard Penny Jr. Chairman Boord of Commissioners DECREASE 061520a HCBOC Page 549 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To amend the Budget In the HRW fund , all departments, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 6107113 5 19040 6 1071 13 535075 REVENUE ORG OBJECT PROJECT TASK SUB -TASK JOB EXPLANATION: To add funds to R & M Water Plant APPROVALSU: )-1,,,,J-0 ----::-~-,-,--+-.,...,...,......,.--,----Dept Head (dote) Sect ion 2. Copies of this budget amendment shall be furnished to the Clerk to t the Finance Officer for th eir direction. Adopted thi s ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Enqineerina $42,000 R&M Water Plant $42,000 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE .Pu.--t-t: ~ CJ-- County Manager (dote) .5 .-)-)_,,-~ Board, and to the Budget Officer and Howard Penny, Chairman Board of Commissioners 061520a HCBOC Page 550 061520a HCBOC Page 551 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAIN'ED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I . To amend the l \~(~(~Department budget, the appropriations are to be changed as foUows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 1106170 543030 J 106 170 535020 1106170 533050 1106170 584000 1106 170 532070 REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION: To reallocate funds needed to cover expenses. APPROVALS: Sect ion 2. Adopted this ___ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board JOB JOB AMOUNT DESCRIPTION OF CODE INCREASE DECREASE RENT AL -VEI-DCLES $252 R & M -EOUIPMENT $45 WATER&SEWER $450 NON-CAP ASSET -INFO $159 INTERNET SERVICE $906 AMOUNT DESCRIPTION OF C ODE INCREASE DECREASE pu..y.LIL~ County Manager (date) :2.-0 .s-,.. )A ,... .lo e Budget Officer and th e Finance Officer for Howard Penny, Jr., Chairman Board of Commissioners M1y26.20l0 t33i 061520a HCBOC Page 552 COUNTY OF HARNm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hornett, North Carolina . that the following amendment be made lo the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Sheriff , the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 114570 539050 1104570 544000 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: Move funds to pay the 2019-2020 Radio Airtime fees APPROVALS: ms~ \S)D Jb,~ \\\ . ~ . ?/. Dept Hea date} Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler. Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Permits Taxes & Fees $7,500 Contracted Service $7,500 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE County Manager (dateL .J_ 0 ~ / J.<:i --ck> to the Board, and to the Budget Officer Gordon Springle, Chairman Board of Commissioners 061520a HCBOC Page 553 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina. thot the following amendment be mode to the onnuol budget ordinonce for the fisca l yeor ending June 30, 2020. Section l . To amend the General Fund, Detention . the appropri ations a re to be changed as folloW$: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE 1104390 52601 0 Office Supplies $490 1104390 531020 Troinlnq-Meals $225 1104390 522010 Food 8. Provisions $2.476 1104390 521010 Janitorial suoolies $3,000 1104390 531050 Troininq-Reaistration $191 REVl!NUE AMOUNT ORG OBJECT PROJECT TASK SUI-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Move monies to correct expenditure line for the 2019-2020 budget year. APPROVALS : \Jkve\~ s I ;)'{/;;u Dept Head [date) ~ L-1'.->-l--4,>c.....t::: r nceOffl d~ County Manager (date) -A:>. y )_4t --~ Sec t ion 2. Copies of this b udget amendment shall be furn ished t o the C lerk to the Board, and t o t he Budget Officer and the Finance Officer for their direction. Adopted this ___ day of -------. 20 _. Margaret Re gina Wheeler. Clerk to the Bo ard Howard Penny, Chairman Boord of C ommissioners 061520a HCBOC Page 554 COUNTY O F HARNm BUDGET ORDINANCE AMENDMENT BE It ORDAINED by the Governing Boa rd of the County o f Harnett. North Carolina. that the following amendment be mode to the annuo l budget ordinance for the fiscal yeor ending June 30. 2020. Section 1. To amend the General Fund , Detention . the appropriations are to b e changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1 104390 544090 Outsourcing o f services $105,700 1104390 544000 Contracted Services $..12,0 64 1104390 521030 Uniforms $4.797 1104390 523040 Medical $36,831 1104390 531030 Tra ininq -Lodqino $81 0 1104390 531050 Tr a ining-Reaistro ti o n $1,200 110 4390 535020 R & M Ea u io men t $1 .530 1 104390 539020 Laundry & Orv cleaninq $28,468 REVENUE AMOUNT ORG OBJECT PROJECT TASK SU8 -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move monies to Increase the Outsourcing line by$ 105,700.00 We ore estimating an addltlonal need of$ 65,700.00 for Summit Food Services for Inmate meals and an addltonal $ 40,000.00 for Southern Health Partners for Inmate medical services. Increased population of Inmates accounts for the need for additional funding. APPROVALS : \\\N.v \\-\,>·» S/7(/zc Dep!Head (d ot e( Finances ffi: ?~2.,0 County M a nager (dot~ r Section 2. Copies of this b u dget a m endme nt shall be furni shed to the Clerk to the Board . and to the Bu dget O ffi c ~ J.o and the Finance Offi c er for the ir direct ion. A d opted this ___ doy of M argaret Regino Wheeler. Clerk t o the Bo ard -----~·20 ~. Howard Penny. C hai rm a n Bo o rd o f Commissioners 061520a HCBOC Page 555 COUNTY OF HARNETT BUDGET ORDINA NCE AMENDMENT BE IT ORDAINED by the Governing Boord of the Coun ty of Hamett. North Carolina . t hat the following amendment be m ode to the an nua l budget ordinance for t he fisca l year end ing June 30, 2020. Section 1. To amend the General Fund, Detention , the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJ ECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104390 502020 Salaries & Wages port-time $4,000 1104390 502030 Salaries & Waqes Overtime $3 18,805 1104390 503040 40 1K LEO $1 2.088 1104390 5050 60 Sta te Retire ment LEO $20,2 85 1104390 502010 Salaries & Wa qes fulltime $355,178 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To use the full -time lapse salaries to cover Overtime worked to provide adaquate coverage of Inmates In the Detention center .. APPROVALS : ffirn ~lli),5\ '5 lzt/20 Dept Hea d (da t e ) ' Adopted this ___ day of _______ . 20 _. Marg aret Regina Wheeler. C lerk to t he Board Howard Penn y, Cha irman Board of Commissioners 061520a HCBOC Page 556 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Sheriff , the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 502030 Salaries & Wages Overtime $10.000 1104310 503030 401 K General $1,875 1104310 505050 State Retirement General $4,800 1104310 502050 Salary & Waaes Lonaevity $6,429 1104310 505060 State Retirement LEO $5.123 1104310 503040 401K LEO $5.123 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Tocorrect expenditure tines for the 2019-2020 budget year. APPROVALS : N\»r~" "S°h~ ft. L::1, ~4d:::: Dept Head (date) Finance 1cer t9ote) County Manager (date). (o ·!)_· . 0 ~-).,-~ Se c tion 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of _______ . 20 _. Margaret Regina Wheeler. Clerk to the Board Howard Penny. Chairman Board of Commissioners 061520a HCBOC Page 557 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County o f Harnett. North Carolina. that the fallowing amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2020. ~.tN1J. ~~~..i ?A-~"'6 t Rt£, Section 1. To amend the Gullo.al & Recreatio .. l:11 .. 11. -SCPAK P,ejeet. the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1106110 531010 TRAINING-MILEAGE $300 1106110 531020 TRAINING MEALS $205 1106 110 531030 TRA INING-LODGING $175 1106110 531 050 TRAINING--REG ISTRA TION $680 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move funds to allow for General Contractor Exam and Study Materials for Parks and Recreation Director APPROVALS : ~ t-i1-Z,,o DepIBeod (dole) Section 2. Copies of this budget amendment shall be furnis Officer for their direction. Adopted this ___ day of _______ . 20 _. Margaret Regino Wh eeler, C lerk to the Boord Howard Penny. Chairman Boord of Commissioners 061520a HCBOC Page 558 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hornett. North Corolina. that the following amendment be m o de lo the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Sheriff . the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 519090 Other $45,392 11 04310 529099 DruQ Enforcement $752 1104310 533030 Natural LP /Gos $19 1104310 521030 Uniforms $2,800 1104310 522010 Food & Prov isions $600 1104310 523010 Books & Media $800 1104310 523030 Public Sofetv Suoolies $30,000 1104310 531030 TroininQ -LodQinQ $11 ,219 1104310 548000 Dues & Subscriotions $13 1104310 53 1050 Troin inQ-ReQis trotion $757 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE EXPLANATION: Tocorrect expenditure lines for the 2019-2020 budget year. APPROVALS : ffirw~~ S-/~{) Dept Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord . and to the Budget Officer and the Finance Officer for their direc tion. Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler. Clerk to the Bo ord Howard Penny, Chairman Boord of Commissioners DECREASE 061520a HCBOC Page 560 COUNTY Of HARNETT BUDGET ORDINANCE AMENDMENT ' BE IT ORDAINED by the Governing Boord of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. Need addltlonal funding for Expense Account for May and June 2020. EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 1104160 504010 1104160 523010 REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION : TO BUDGET ADDITIONAL FUNDS TO EXPENSE ACCOUNT APPROVALS : ~@IL1C'[/22 ~ C> Dept Head (d e) I Section 2. Copies of this budget amendment shall be furnish Finance Officer for their direction. JOB JOB Adopted this ___ day of _______ , 20 _. Morgaret Regino Wheeler, Clerk to the Board -:JD1,1.n\c,J q 00 \ ~ 5/~R/202D AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Exoense Allowance $100 Books, Medio & Publication $100 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE e~ (t , \k..v)G..J- County Manager jdate) /" '4:) ,.-.)... ,. -"" the Board, and to t he Budget Officer and the Gordon Springle, Chairman Board of Commissioners 061520a HCBOC Page 561 COUNTY OF HARNm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by fhe Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annua l budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Sheriff , the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 584000 Non Cap Asset-Info Tech $8,829 1104310 586000 Non Cao Asset-Public Safety $8,829 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To correct expenditure lines for the 2019-2020 budget year. APPROVALS: \\\~lli», 'Sl2d10 Dept Head (date) Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Board Howard Penny, Chairman Board of Commissioners ~ ol l 061520a HCBOC Page 562 COUNTY OF HARNEn BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by 1he Governing Boord of 1he County of Harnett, North Carolina. that the following amendment be made to 1he annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Detention . the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104390 549090 Miscellaneous .iR75 1104390 533050 Water $2.000 1104390 548000 Dues $2,875 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move monies to correct expendtture line for the 2019-2020 budget year. APPROVALS : Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Boord Howard Penny, Chairman Boord of Commissioners 061520a HCBOC Page 563 COUNTY OF HARNm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North C arolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020 . Section 1. To amend the General Fund , Communications . the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104570 502010 Salaries & Wages Regular $3 ,000 1104570 502030 Salaries & Waaes Overtime $3,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move monies to correct expenditure line for the 2019-2020 budget year. APPROVALS : ~~hhsk;b eptHead (date) Sec tion 2. Copies of this budget amendment sh all be and the Finance Officer for their direction. ~~c._J--\J County Manager (date) (o-J....-Jo urnished to the Clerk to the Board, and to the Budget Officer Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk t o the Board Howard Penny , Chairman Boord o f Commissioners 9!01 061520a HCBOC Page 564 COU NTY OF HARNETT BUDGET ORDINANCE AMENDME NT BE IT ORDAIN ED by the Governing Boord of the County of Harnett, North Carolina , that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2020 . Se ction 1. To amend the Genera l Fund, Communications , th e appropriatio ns a re to be changed as fo ll ows: EXPENDITURE AMOUNT ORG OBJECT PROJEC T TASK SUB -TAS K JOB DESC RI PTI O N O F CODE INCREASE DECREASE 1104570 535010 R & M Bui ldin $380 1104570 519090 Other $12 ,1 12 1104570 535020 R & M Eauioment $7,184 1104570 544000 Contracted Serv ices $7,500 1104570 521030 Uniforms $1 ,500 1104570 523010 Books & Publications $200 1104570 524020 M & R Equipment $600 1104570 524030 M & R Info Te c h $500 1104570 531020 Training-Meals $1 ,500 1104570 531030 Troinina -Lodainq $1 ,500 1104570 531050 Trainina-Reaistrotion $2,000 1 104570 544050 Software Moint Support $15,700 110 4570 587000 Non Coo Asse t-Furniture $3,676 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To c orr ect/balance expenditure llnes for the 2019-2020 budget year. APPROVA LS: Adopte d this ___ day of _______ , 20 _, Margaret Regina Wheeler, Clerk t o t he Boord Howard Penny, Chairman Boord of Commissioners ~ 9 l \ l 061520a HCBOC Page 565 COU NTY OF HAR N ETI BUDGET ORDI NANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County o f Harnett, North Carolina. that the following amendment be made to the annual budget ordina nce for the fiscal year ending June 30, 2020. Se ction 1. To amend the General Fund , Fa c ilities Maintenance, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104230 533010 El ectri c ity $ 23 ,000 1104230 533030 Na tural/LP G a s $ 18,000 1104230 533050 Wa t er $ 3,000 1104230 53 3060 Sewer $ 2 ,000 I I •r AUnllf1IT n1u-: l"'IA. ll=("T DDn ll=("T T4~1( ~IIA.TAC:11' lf"'ID ni:~r ... ·-ni: l"'r.ni: .... •"'::: .. -.. rr. nr:l"'DC:A,(j: EXPLANATION: Move monies to cover utllltles for rest of FY 2019 /2020. APPROVALS : ~' 6, )Cv..t:: Coun ty Mana g er (date ) 1 '-£,-.J -.,lo Secti on 2. Copi es o f this bud g et amendment sha ll b e furni sh e d t o the Clerk to the Bo ord, and to t he Bu dget O fficer Adopted this ___ day o f _______ . 20 _. Margaret Re g ino Wh eeler. Cle rk to the Boord Howard Pe nn y, Jr., C h a irman Board o f Commission ers 061520a HCBOC Page 566 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORD AINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made lo the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Finance, the appropriations ore to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104130 519010 1104130 502010 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION : To move lapsed salaries to cover completion of AFIR for 2019. Dept Head (dote) Adopted this ___ day of ________ , 20 __ . Margaret Regino Wheeler, Clerk to the Boord I AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Financial $2,683 Sa laries & Wanes -Reoulor $2,683 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Howard Penny Jr, Chairman Board of Commissioners 061520a HCBOC Page 567 Board Meeting Agenda Item MEETING DA TE: June 15, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS /'I . / SUBJECT: Familes First Coronavirus Response Act-Mid c £UArea Agency on Aging REQUESTED BY : John Rouse, Health Director ~ REQUEST: The Department on Aging requests approval to accept funding from Mid Carolina Area Agency on Aging in the amount of $85,699 for the provision of Home Delivered Meals and Congregate Nutrition Program Services funded by the Families First Coronavirus Response Act (FFCRA) These funds are being provided as emergency funding to ensure older adults who need nutrition services during the Coronavirus outbreak are able to receive meals. S:\admin \Fil eshare\1-Exce l\BOH PAT FEE fN C-NE W FEES-BOC Req uest s\BOC Forms\agenda form2020 .docx Pag e I of2 061520a HCBOC Page 568 NC DEPARTMENT OF HEALTH A N D HUMAN SERVI CES ROY COOPER • G overn or MANDY COHEN , MD, MPH • Se cretary JOYCE MASSEY-SMITH , MPA • Di re ctor, Di visio n of Aging and Adult Services DAAS ADMINISTRATIVE LEITER NO. 20 -08 TO : FROM : DATE : SUBJECT: Area Agency on Aging Directors Hank Bowers, Assistant D irector May 7 , 2020 COVID-19 Pandemic Response, Part II : Families First Coronavirus Response Act (FFCRA) New ARMS Codes to Capture Disaster Efforts for Senior Nutrition and Transportation Programs Clarification of $2,500 Respite Extension Date , DAAS-20-06 I. Families First Coronavirus Response Act (FFCRA) Per federal d isaster declarations related to the COVID-19 pandemic , the Administration on Commun ity Living (ACL) has awarded funding from the Families First Co ro navirus Response Act (FFCRA) for home-delivered meals and congregate nutrition program services under Title Ill of the Older Americans Act. Funds must be expended on allowable Older Americans Act activities as defined within the Act, as well as in a ccordance with state and loca l policies . Funds must be a ccounted for, tracked , and reported separate from re curring Older Americans Act funding . Project Period The project period for FFCRA funds is 3/20/2020 through 9/30/2021 . There is no prior approval required to charge expend itures for COVID related activities to the FFCRA for pre-award costs incurred from 1/20/2020 forward to the effective date of the project peri od . Disaster relief funding , including FFCRA, does not correspond to state fiscal years . Unspent fund ba lances for each region will be used as the new state fiscal year allocation award throughout the duration of the project. All FFCRA funds must be obligated by 9/30/2021 , with final liquidation due by 12/30/2021. Further reporting details remain under development and w ill be addressed in later guidance. Distribution of Funds and Local Planning FFCRA funding is being provided to each of North Carolina's 16 Area Agencies on Aging via the intrastate funding formula (10A NCAC 05C . 0404) for the purpose of responding to the COVID-19 public health emergency . The funds w ill be made available in two separate g rants-one for Home Delivered Meals, and one for Congregate Nutrition . Per federal law, transfers are allowed across the two grants. For further detail on transfer authorities, please reference the chart o n Attachment 1- C OVID-19 Pandemic Guidance for the NC Senior Nutrition Program . During the period covered by the Major Disaster Declaration , no Transfer Request is necessary. NC DEPARTMENT OF HEAL TH ANO HUMAN SERVICES • DIVISION OF AGING AND ADULT SERVICES LOCATION: 693 P alme r Drive , Taylor Ha ll , Rale ig h , NC 276 03 MAILI NG ADDR ESS: 2101 Mail Service Center , Raleigh, NC 27699 -21 01 www.nc dhhs .gov • TEL: 919-855-34 00 • F AX: 919-733-0443 AN EQUAL OPPORTUNITY I AFF IRMAT IVE AC TI ON EMPLOYER 061520a HCBOC Page 569 To expedite these allocations getting to local providers in a timely and efficient manner , disaster grant funds-including FFCRA funds-are not required to go through the county planning process . DAAS strongly encourages communication about disaster grant funds occur between AAAs, local providers, and their county planning committees . Please note that while FFCRA deviates from the typical budgeting and planning process-it is expected that normal processes will occur for recurring OAA funding (i.e.-SFY /FFY2021 ). However, given the current public health disaster and to maintain compliance with social distancing guidelines , virtual and electronic communications are acceptable . Match Requirements Service match for direct service (meals) is not required for the FFCRA funding . There are no allocations for administrative costs with FFCRA funding. Contracting and Procurement The new Families First grant being awarded to AAAs will offer flexibility for meal delivery and menu requirements as detailed in the Attachment to this letter. FFCRA contracts awarded by Area Agencies on Aging to providers should incorporate the requirements of this administrative letter. AAA contracts will be awarded to providers in the same timeframe as counties are determining HCCBG services , providers , and allocations for FY 21 . Local service providers will need to follow county procurement procedures for their FY21 meal preparation subcontracts. It is a AAA/local decision whether to use separate or combined RFPs to procure FY 21 HCCBG meals and FFCRA meals . AAAs and providers are advised that the bid specifications for each procurement process should detail the projected number of meals and the different menu specifications and meal types (e.g ., frozen, shelf-stable, or hot) appropriate to each funding source and project period . Expenditures under each grant will have to be tracked and reported separately per the additional ARMS codes for FFCRA nutrition services detailed below. One advantage of separate RFPs for each grant is that it will serve to isolate expenditures for meals purchased during the disaster declaration from meals purchased after the declaration is rescinded . The Division is awaiting further guidance on what effect the revocation of the disaster declaration will have on the purchase of FFCRA meals after the declaration ends but before the end of the project period on 9/30/2021 . It is recommended that these contracts include an option to extend the purchase of disaster meals until the declaration ends . Further guidance from DAAS on how to address procurement and contracting as it relates to major disaster declaration end dates will be forthcoming . Consumer Contributions For FFCRA, the requirements of the Older Americans Act (OAA) for the solicitation and receipt of voluntary contributions from older adults for nutrition services are not waived (Additional FAQ OAA Nutrition Program Implementation During the COVID-19 Pandemic; Issued 4/17/2020). AAAs and local providers may determine the best localized strategies fo r satisfying this requirement during the COVID-19 pandemic. In addition to existing practices for soliciting contributions (i.e.-posters, flyers, provision of envelopes for returning a contribution), the Administration for Community Living has suggested that providers consider using locked boxes at meal pick-up locations . Emergency Menu-Dietary Guidelines Under the Major Disaster Declaration (Stafford Act), the Older Americans Act Senior Nutrition Program may temporarily provide meals that do not meet one-third of the recommended daily allowance/dietary reference intake (RDA-ORI) requirements . When possible, nutrition providers are encouraged to continue providing meals that meet the dietary guidelines , as well as DAAS' nutrition program standa rds, but any meals that are generally nutritious and safe may be provided during the COVID-10 public he alth emergency. At a minimum, meals must include a serving of meat/meat 2 061520a HCBOC Page 570 alternative, two servings of grain, and one serving of a vegetable or fruit to be eligible for reimbursement using Title 11/B funding or FFCRA funding. Title I/IC cannot directly reimburse these meals but, Title I/IC funds may be transferred to Title 11/B. Further details about nutrition program guidelines can be found on Attachment 1-COVID-19 Pandemic Guidance for the NC Senior Nutrition Program . II. New ARMS Codes to Capture Disaster Efforts for the Senior Nutrition and Transportation Programs To maintain compliance with federal guidelines , it is necessary to continue designating coding to ARMS for service delivery specific to COVID-19 disaster efforts . New ARMS Code to Capture Senior Transportation Program Activities On March 25 , 2020 North Carolina received official designation by President Donald Trump as a state of Major Disaster. This declaration allowed the utilization of existing Older Americans Act (OAA) funding to be utilized for disaster efforts to meet the needs of older adults from January 20 , 2020 forward. The following code has been developed to address circumstances unique to Senior Transportation : Code 251 : Transportation-COVID This code represents delivery of meals and other necessary supplies to congregate clients. A one- way delivery of a meal or supplies is the equivalent of one unit in ARMS . New ARMS Codes to Capture Nutrition Program Activities Related to FFCRA Code 026-FF: Home-Delivered Meals This code represents meals to home-delivered meal clients that may or may not meet one-third of the recommended daily allowance I dietary reference intake (RDA-ORI) requirements using FFCRA funding . One meal is the equivalent of one unit in ARMS . Code 187-FF: Congregate Meals This code represents meals to congregate nutrition program clients that may or may not meet one- third of the recommend daily allow/dietary reference intake (RDA-DR I) requirements using FFCRA funding. One meal is the equivalent of one unit in ARMS . Code 900-FF : Non-unit Emergency Response Cost COVID This code represents emergency response costs in response to the COVID-19 pandemic. It is intended to capture service provider's necessities such as personal protective equipment (PPE), food service equipment and other unique items that allow providers to continue service. One item is the equivalent of one expense. Ill. Clarification of $2,500 Respite Extension Date (DAAS-Administrative Letter 20-06) The Family Caregiver Support Program respite cap extension , previously referenced in DAAS- Administrative Letter 20-06 is effective through the end of the current state fiscal year-June 30, 2020 . There will continue to be further guidance as additional funding streams are made available to the programs administered by the Division through the aging network. Please contact the associated Program Consultant, if you have further questions about the content of this Administrative Letter. HB/LJW/pg 3 061520a HCBOC Page 571 ;ffltlib-Qtnroh1H1 ~rra ~grnrp on ~ging 130 G illespie Stree t • Post Office Dra wer 1510 • Telep ho ne (910) 323 4191 • Fax (910) 323-9330 Fayetteville , Nort h Caro lina 2830 2 June 8, 2020 Mrs. Mary Jane Sauls Harnett County Public Health-Division on Aging 309 Cornelius Harnett Blvd . Lillington , NC 27546 Dear Mrs. Sauls : Families First Coronavirus Response Act (FFCRA) was signed into law March 18, 2020. These funds are being provided as emergency funding to ensure older adults who need nutrition services during the Coronavirus outbreak are able to receive meals. Harnett County Council on Older Adults will receive the following FFCRA Funds: Cl = $28,566 C2 = $57,133 Tota l = $85,699 Please complete, sign and return the required forms listed below along with the Agreement for the Provision of Home Delivered Meals and Congregate Nutrition Program Services Funded by the Families First Coronavirus Response to me by June 22, 2020. • DAAS -732 (Copy of 732 COVID) • DAAS -732A (Copy of 732-A Service Cost Computation Blank Formatted COVID) • DAAS -732Al (Copy of 732 -A-l Labor Distribution Blank COVID) These forms were emailed to you on Monday, June 8, 2020. Updates have been made to forms for COVID so please use forms from email. Cli ck on each of t he required forms and save to you r hard drive before you begin to complete them. By having them on your hard drive you will have immediat e access to them for future r ev is ions. If you ha ve any questions, please give me a call at 323-4191 ext . 27 . Sin cerely, "PROGRESS THROUGH INTERGOVERNMENTAL COOPFRA TION " 061520a HCBOC Page 572 ., May 1, 2020 through September 30, 2021 AGREEMENT FOR THE PROVISION OF HOME DELIVERED MEALS AND CONGREGATE NUTRITION PROGRAM SERVICES FUNDED BY THE FAMILIES FIRST CORONAVIRUS RESPONSE ACT FFCRA 6/20 This Agreement, entered into as of this 1st day of July 2020, by and between Harnett County Public Health Division on Aging (hereinafter referred to as the "Service Provider") and the Mid- Carolina Council of Government Area Agency on Aging, (hereinafter referred to as the "Area Agency"). Witnessed That: WHEREAS, the Families First Coronavirus Response Act (FFCRA) was signed into law March 18, 2020 and appropriated funds for additional home-delivered and congregate meals to qualified older adults who depend on the Senior Nutrition programs in their communities; and WHEREAS, the President declared North Carolina a Major Disaster Area on March 25, 2020, action which opened the state, local governments and eligible nonprofit organizations for emergency funding in response to the coronavirus outbreak; WHEREAS, the Area Agency received funding through the Title V of the Families First Coronavirus Response Act (FFCRA} for home-delivered meals and congregate nutrition program services under Title Ill of the Older Americans Act as amended ; and WHEREAS, these funds will help providers make meals available to older adults experiencing hardship as a result of the COVID -19 public health emergency; and WHEREAS, based on the Intrastate Funding Formula, the Service Provider has been awarded funds as stated below: Service Provider Harnett County Public Health Division on Aging NOW THEREFORE, the parties hereto agree as follows: Amount $85,699 1. Compliance with Regulations -The Service Provider agrees to comply with the Division of Aging and Adult Services Standards, Monitoring Guidelines and Section 3 and 4, of the N.C. Home and Community Care Block Grant Manual, 1997, where applicable and rules and regulations promulgated by the Administration for Community Living and the N.C. Division of Aging and Adult Servicers for the Families First Coronavirus Response Act. In addition, the Service Provider agrees to perform services in full compliance with the Older Americans Act of 1965 as amended . 1 of 12 061520a HCBOC Page 573 FFCRA 6/20 2. Project Period -The project period for this Agreement is July 1, 2020 through September 30, 2021. All FFCRA funds must be obligated by September 30, 2021, w ith final liquidation accomplished by December 30, 2021. 3 . Match and Administrative Costs -Under Families First Coronavirus Response Act funding, the Provider shall not be required to provide service match for meals . 4 . FFCRA funds under this Agreement include no allocations for administrative costs. 5 . Requirements for Eligible Meals -Under North Caro lina's Major Disaster Declaration Emergency Menu and Dietary Guidelines apply that allow temporary deviation from the recommended daily allowance. See Attachment A for Guidelines . 6. Unit Rates -The SFY 2020-unit rates applicable to Home Delivered and to Congregate Meals shall remain in effect for meals purchased with FFRCA funds through June 30, 2020. As of July 1, 2020, the applicable unit rate for SFY 2021 shall apply to meals purchased with FFCRA funds through June 30, 2021. If there are funds remaining as of July l, 2021, the SFY 2022-unit rate shall apply until the end of the project period, September 30, 2021. 7 . Impact of Revocation of Disaster Declaration -Revocation of the Major Disaster Declarat ion may have an effect on purchase of FFCRA meals. Purchase of disaster meals shall extend until the declaration ends, pendi ng availability of funds. Guidance from the Division of Adult and Aging Services will be provided on the effect of revocation of the disaster declaration on the purchase of FFCRA meals after the declaration ends but before the end of the project period, September 30, 2021. 8. Client Eligibility a. Congregate Nutrition Meals -Congregate meals may be carried out, picked-up, or delivered Clients must be age 60+. b. Home Delivered Meals : Clients must be 60+ and: • be physically or mentally unable to obtain food or prepare meals, and • have no responsible person able and willing to perform this service, and • be unable to participate in a Congregate Nutrition program because of physical or mental impairment. Home delivered meals may be delivered to individuals who are "home bound," the definition of which under Families First funding, includes those individuals who are p r acticing social distancing and staying at home. 2 of 12 061520a HCBOC Page 574 FFCRA 6/20 c. Special Eligibility for congregate or home delivered meals -Federal r ules establish special eligibility for certain categori es of individuals under age 60 to receive congregate or home delivered meals : • Spouses under age 60 of an eligible nutrition participant. • Individuals under age 60 with disab ilities who reside at home with eligible older adults receiving home-delivered meals. • Individuals under age 60 with disabilities who reside at home with and accompany an eligible older adult to the nutrition site . • Individuals under age 60 with disabil ities who reside in housing facilities occupied primarily by older adults at which congregate nutrition services are provided . 9 . Reimbursement -The Area Agency agrees to reimburse up to the total amount stated herein for the project period JULY 1, 2020-SEPTEMBER 30, 2021. The terms set forth in this Agreement for payment, continuation, or renewal is contingent upon the receipt of funds by the Area Agency. 10. Consumer Contributions -Consumer Contributions must be solicited and properly documented for both Congregate Nutrition meals and Home Delivered Meals funded through Families First. 11. Grant Administration. The persons named below shall be administrators for the respective parties and shall be the persons to whom notices provided for in this Agreement shall be given and to whom matters relating to administration or interpretation of this Agreement shall be addressed . The grant administrator for the Area Agency shall be Tracy Honeycutt, Director of the Area Agency on Aging. The grant administrator for the Service Provider shall be Mary Jane Sauls. It is understood and agreed that the grant administrator shall represent the Service Provider in the performance of this Agreement . The Service Provider shall notify the Area Agency in writing if the administrator changes during the grant period . 12. Assignability and Contracting. The Service Provider shall not assign all or any portion of its interest in this Agreement. Any purchase of services with this FFCRA funding shall be carried out in accordance with the procurement and contracting policy of the service provider or, where applicable, the Area Agency, and which does not conflict with procurement and contracting requirements contained i n 45 CFR 92.36. Federal funds shall not be awarded to any subrecipients who have been suspended or debarred by the Federal government. In addition, Federal funds may not be used to purchase goods or services costing over $100,000 from a vendor that has been suspended or debarred from Federal grant programs. 3 of 12 061520a HCBOC Page 575 FFCRA 6/20 13 . Uniform Guidance procurement policy compliance statement -The purchase of any goods or services under this Agreement must be procured in a manner that conforms with all applicable Federal laws, policies, and standards, including those under the Uniform Guidance (2 C.F .R. Part 200). 14. Distribution of Funds and Transfers Across Grants -Funds will be made available in two separate grants-one for Home Delivered Meals, and one for Congregate Nutrition. Per Administrative Letter No. 20-08 from DAAS , federal law allows transfers across the two grants. During the period covered by the Major Disaster Declaration, no Transfer Request is necessary . 15. Compensation and Payments to the Service Provider. The Service Provider shall be compensated for the meals actually purchased under this Agreement by payments to be made monthly by the Area Agency. The Area Agency's obligation to pay the Service Provider any amount under this Agreement is conditioned upon receipt of funds from the North Carolina Division of Aging and Adult Services. Total reimbursement to the Service Provider under this Agreement may not exceed the amount specified herein. 16. Reimbursement of Service Costs . Reimbursements of costs are carried out as provided in Section 3 of the N.C. Division of Aging and Adult Services Home and Community Care Block Grant Procedures Manual for Service Providers, Revised February 17, 1997. 17 . Documentation -Meals funded through Families First funding under this Agreement must be tracked separately from Home and Community Care Block Grant funded meals. The Service Provider shall comply with the following documentation requirements for clients: a. complete a DAAS 101 (Client Registration) Form for each eligible client served through Families First funding; b. complete the Special Eligibility Documentation Form used by the Service Provider for a client receiving meals as a special eligibility client for Families First funding; c. solicit consumer contributions as provided in Paragraph 10; d. maintain the meal tracking form used by the Service Provider indicating the dates and number of meals served for each eligible client. 18. Reporting Requirements. The Service Provider will complete all data entry in the ARMS system, using codes shown on Attachment B, keep accurate financial and programmatic records, and will accommodate other requests by the Mid-Carolina Council of Governments Area Agency on Aging . Further reporting guidance will be forthcoming from DAAS. 19. Reallocation of Funds and Budget Revisions. Any reallocation of FFCRA funding between agencies shall be voluntary on the part of the Service Provider and shall be effective only for the period of the Agreement. If during the performance period of the Agreement, the Area Agency determines that a portion of the funds will not be expended, the grant administrator for the Service Provider shall be notified in writing by the Area Agency and 4 of 12 061520a HCBOC Page 576 FFCRA 6/20 given the opportunity to make funds available for reallocation to other agencies within the county . 20. License and Permits. The Service Provider shall maintain all required licenses, permits, bonds, and insurance required for carrying out this contractual service as spec ified . The Service Provider shall notify the Area Agency immediately if any required licenses or other permits are canceled , suspended, or otherwise ineffective. Failure to maintain proper licenses, permits, bonds or insurance shall be a basis for the Area Agency to disallow all or part of payments due under this Agreement and/or termination of this Agreement for cause . 21. Monitoring. This Agreement will be monitored to assure that services are being provided as stated in the Division of Aging and Adult Service monitoring Policies and Procedures at http ://www .ncdhhs .gov/aging/monitor/mpol icy .htm . The monitoring of services provided under this Agreement shall be carried out by the Area Agency in accordance with its Assessment Plan . Counties and community service providers will receive a written report of monitoring findings in accordance with procedures established in Section 308 of the AAA Policies and Procedures Manual at http ://www.ncdhhs .gov/document/section-308-aaa-policies-and - procedures-manual. Any areas of non-compliance will be addressed in a written corrective action plan with the community service provider. Community service providers shall submit all subcontracts to the Area Agency. The community service provider shall be responsible for the performance of all its subcontractors. Subcontract(s) must include at a minimum 1) the full scope of work, 2) deliverables, and 3) appropriate references to service standard requirements . All community service providers who subcontract shall annually complete a "Subcontractor Performance Evaluation" (SPE) form on each subcontractor and submit these SPE forms to the Area Agency. 22 . Disputes and Appeals. When there is a question of fact arising under this Agreement, the Service Provider's grants administrator shall identify the issue i n writing to the Director of the Area Agency on Aging . The Director shall promptly furnish a decision in writing. If the Service Provider believes it will be harmed by the decision, the grants administrator may appeal the Di rector's decision by submitting a written request for a hearing to the Director. The request must state the grounds for the appeal and must be submitted within ten (10) calendar days of the adverse decision. Thereafter, the AAA shall provide the Service Provider with a copy of the Mid-Carolina Council of Governments Area Agency on Aging Appeals Process and shall implement the process provided for therein. As provided in the AAA Appeals Process, a decis ion by the Regional Advisory Council on Aging is final unless within ten (10) days of receipt of the deci sion , the Service Provi der submits a written request for appeal to the Director of the North Carolina Division of Aging 5 of 12 061520a HCBOC Page 577 FFCRA 6/20 and Adult Services with a copy sent to the AAA and to the Chair of the Board of County Commissioners. Appeals to the Division of Aging and Adult services shall be addressed to: Director North Carolina Division of Aging and Adult Services 2101 Mail Service Center 693 Palmer Drive Raleigh, North Carolina 27699-2101 Procedures thereafter will be determined by the appeals process of the Division of Aging and Adult Services. 23. Termination for Cause. If through any cause, the Service Provider shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or the Service Provider has or shall violate any of the covenants, agreements, representations or stipulations of this Agreement, the Area Agency shall have the right to terminate this Agreement by giving the Service Provider Administrator and the Chairman of the Board of the Service Provider Agency written notice of such termination no fewer than fifteen (15} days prior to the effective date of termination. In such event, all finished documents and other materials collected or produced under this Agreement shall at the option of the Area Agency, become its property. The Service Provider shall be entitled to receive just and equitable compensation for any work satisfactorily performed under this Agreement. 24. Audit. The Service Provider agrees to have an annual independent audit in accordance with North Carolina General Statutes, North Carolina Local Government Commission requirements, Division of Aging and Adult Services Program Audit Guide for Aging Services and Federal Office of Budget and Management (0MB). Community service providers, as specified in paragraph one (1), who are not units of local government or otherwise subject to the audit and other reporting requirements of the Local Government Commission are subject to audit and fiscal reporting requirements, as stated in NC General Statute 143(-6-22 and 23 and 0MB Uniform Guidance 2 CFR Part 200, where applicable. Applicable community service providers must send a copy of their year-end financial statements, and any required audit, to the Area Agency on Aging. For-profit corporations are not subject to the requirements of 0MB Uniform Guidance 2 CFR Part 200 but are subject to NC General Statute 143(-6-22 and 23 and Yellow Book audit requirements, where applicable. Federal funds may not be used to pay for a Single or Yellow Book audit unless it is a federal requirement. The Department of Health and Human Services will provide confirmation of federal expenditures at the close of the state fiscal year. Information on audit and fiscal reporting requirements can be found at https://www.o sbm .nc .gov/management/grants 6 of 12 061520a HCBOC Page 578 FFCRA 6/20 The following provides a summary of reporting requirements under NCGS 143(-6-22 and 23, NCAC 03M section .0100, and 0MB Uniform Guidance CFR 2 Part 200 based upon fund ing received and expended during the service provider's fiscal year. Allowable Cost Annual Expenditures Report Required to AAA for Reporting/ Due Date Less than $25,000 in Certification Form and State Grants N/A State or Federal funds Compliance Reporting: <$25,000 (item #11, Activities and Accomplishments does not have to be completed) OR Audited Financial Statements in compliance with GAO/GAS (i.e., Yellow Book) Greater than $25,000 Certification Form and State Grants N/A and less than $500,000 in Compliance Reporting: >$25,000 and State Funds or $750,000 Schedule of Receipts and Expenditures in Federal Funds OR Audited Financial Statements in compliance with GAO/GAS (i.e., Yellow Book) $500,000+ in State funds Audited Financial Statement in compliance May use State funds_ /2J.!.!. Federal pass through with GAO/GAS (i.e., Yellow Book) not Federal Funds in an amount less than $750,000 $500,000+ in State funds_ Audited Financial Statement in compliance May use State and and $750,000+ in Federal with 0MB Uniform Guidance2 CFR Part 200 Federal funds pass through funds (i.e (i.e ., Single Audit) $1,000,000) Less than $500,000 in Audited Financial Statement in compliance May use Federal State funds and with 0MB Uniform Guidance2 CFR Part 200 funds, but not State $750,000+ in Federal Uniform Guidance2 CFR Part 200 (i.e., Single funds. pass through funds 'Audit) 25. Audit/Assessment Resolutions and Disallowed Cost. It is further understood that the Service Provider is responsible to the Area Agency for clarifying any audit exceptions that may arise from any Area Agency assessment, single or financial audit, or audits conducted by the State or Federal Governments. In the event that the Area Agency or the Department of Health and Human Services disallows any expenditure made by the Service Provider for any reason, the Service Provider shall promptly repay such funds to the Area Agency once any final appeal is exhausted in accordance with paragraph twenty-two (22). The Area Agency can 7 of 12 061520a HCBOC Page 579 FFCRA 6/20 recoup any required payback from the Service Provider in the event that payback is due to a Service Provider's failure to meet 0MB Uniform Guidance CFR 2 Part 200, 45 CFR Part 1321, or state eligibility requirements as specified in policy. 26. Equal Employment Opportunity and Americans with Disabilities Act Compliance . The Service Provider shall comply with all federal and state laws relating to equal employment opportunity and accommodation for disability. 27 . Data to be Furnished to the Service Provider. All information which is existing, readily available to the Area Agency without cost and reasonably necessary, as determined by the Area Agency's staff, for the performance of this Agreement by the Service Provider shall be furnished to the Service Provider without charge by the Area Agency. The Area Agency, its agents and employees, shall fully cooperate, with the Service Provider in the performance of the Service Provider's duties under this Agreement. 28. Rights in Documents, Materials and Data Produced. The Service Provider agrees that at the discretion of the Area Agency, all reports and other data prepared by or for it under the terms of this Agreement shall be delivered to, become and remain the property of the Area Agency upon termination or completion of the work. Both the Area Agency and the Service Provider shall have the right to use same without restriction or limitation and without compensation to the other. For the purposes of this Agreement, "data" includes writings, sound recordings, or other graphic representations, and/or other electronic materials. No reports or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the Service Provider. 29. Conflict oflnterest a. Interest of the Board of Provider Agency. The Community Service Provider covenants that neither the Board of Community Service Provider nor its agents or employees presently has an interest, nor shall acquire an interest, direct or indirect, which conflicts in any manner or degree with the performance of its service hereunder, or which would prevent, or tend to prevent, the satisfactory performance of the service hereunder in an impartial and unbiased manner. b. Interest of Members of the Area Agency, lead Regional Organization, and Others. No officer, member or employee of the Area Agency or Lead Regional Organization, and no public official of any local government which is affected in any way by the Project, who exercises any function or responsibilities in the review or approval of the Project or any component part thereof, shall participate in any decisions relating to this Agreement which affects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested; nor shall any such persons have any interest, direct or indirect, in this Agreement or the proceeds arising there from. 8 of 12 061520a HCBOC Page 580 FFCRA 6/20 c. Any conflict or potential conflict of interest, or the appearance of a conflict of interest as described shall be reported by a member of the governing board to that board and by an employee to the employee's supervisor immediately, whereupon a process shall be conducted to identify whether a conflict of interest exists and if so, to implement the prescribed course of action . 30. Prohibition Against Use of Funds to Influence legislation. No part of any funds under this Agreement shall be used to pay the salary or expenses of any employee or agent acting on behalf of the Service Provider to engage in any activity designed to influence legislation or appropriations pending before Congress. 31. Confidentiality and Security. Any client information received in connection with the performance of any function of a community service provider or its subcontractors under this Agreement shall be kept confidential. The community service provider acknowledges that in receiving, storing, processing, or otherwise handling any confidential information, the agency and any subcontractors will safeguard and not further disclose the information except as provided in this Agreement and accompanying documents. 32. Record Retention and Disposition. All state and local government agencies, nongovernmental entities, and their subrecipients, including applicable vendors, that administer programs funded by federal sources passed through the NC DHHS and its divisions and offices are expected to maintain compliance with the DHHS record retent ion and disposition schedule and any agency-specific program schedules developed jointly with the NC Department of Cultural Resources, Division of Archives and Records. Retention requirements apply to the community service providers funded under this Agreement. Information on retention requirements is posted at https ://www.ncdhhs .gov/about/administrativc-officesl office-controller/record s-retcntion and updated semi -annually by the NC DHHS Controller's Office . By funding source and state fiscal year, this schedule lists the earliest date that grant records in any format may be destroyed . Confidential records, including electronic records, must be destroyed in such a manner that the data, metadata, and/or physical media cannot be read or reconstructed. The NCDHHS record retention schedule is based on federal and state regulations and pertains to the retention of all financial and programmatic records, supporting documents, statistical records, and all other records supporting the expenditure of a federal grant award . Records legally required for ongoing official proceedings, such as outstanding litigation, claims, audits, or other official actions, must be maintained for the duration of that action, notwithstanding the instructions of the DHHS record retention and disposition schedule. In addition to record retention requirements for records in any format, the long-term and/or permanent preservation of electronic records require additional commitment and active management by agencies. The community service provider will comply with all 9 of 12 061520a HCBOC Page 581 FFCRA 6/20 policies, standards, and best practices published by the Division of Aging and Adu It Services regarding the creation and management of electronic records. 33 . Amendments. The terms of this Agreement may only be amended with a written Contract Amendment executed by both Parties. 34. Applicable law. This Agreement is executed and is to be performed in the State of North Carolina, and all questions of interpretation and construction shall be construed by the laws of such State. In witness whereof, the Area Agency and the Service Provider have executed this Agreement as of the day first written above . Attest : ~1}wblulp By : ___ _ Mary".i/ne Saules, Administrato r , Board Chair Harnett County Public Health Division on Aging Attest : Tracy Honeycutt, Director Area Agency on Aging Mid-Carolina Council of Governments By: _______________ _ Justin Hembree, Executive Director Mid-Carolina Council of Governments Provision for payment of the monies to fall due under this Agreement within the current fiscal year have been made by appropriation duly authorized as required by the local Government Budget and Fiscal Control Act. By: ----------------------------- Glenda Dye, Finance Director Mid-Carolina Council of Governments 10 of 12 061520a HCBOC Page 582 ATIACHMENT A-GUIDELINES FOR ELIGIBLE MEALS Emergency Menu and Dietary Guidelines FFCRA 6/20 Under the March 25 Major Disaster Declaration, emergency menu and dietary guidelines apply that allow temporary deviation from the recommended daily allowance for meals as set forth below: 1. Food Caterers -Nutrition Service providers who purchase meals are encouraged to continue using their current food caterers . Should continuation with the current caterer not be possible or advisable, the service provider shall notify the Area Agency in writing, summarizing the circumstances, and advise that a request for proposals (RFP) for a new caterer will be undertaken . 2 . 1/3 RDA Requirement -When possible the Provider shall provide meals that meet the 1/3 Recommended Dietary Allowance (RDA) requirement. 3. Deviations from RDA-DR/-During North Carolina's Major Disaster Declaration, the Provider may temporarily provide meals that do not meet one-third of the recommended daily allowance dietary reference intake (RDA-DRI) requirements. a. Meal content -Meals that do not meet one-third of the recommended RDA- ORI must include a serving of meat or meat alternative, two servings of grain, and one serving of a vegetable or fruit to be eligible for reimbursement through Families First funding. 4 . Menus -Written menus, as for all other Title Ill meals, are required . For meals that do not meet one-third of the recommended RDA-ORI, written menus will be assessed for eligibility according to food content rather than nutrient analysis. Menu approval does not require an assessment by a registered dietitian; however, written menus must be kept on file for review by AAA monitors during both desk reviews and on site monitoring visits. 5. Multiple meals -The Provider may assemble shelf stable meals. The provider may provide multiple meals to an individual at the same time (e.g. five frozen meals in a box or the equivalent of five shelf stable meals in a grocery bag) and may provide more than the typical five meals per week, up to twenty-one (21) meals per client per week under FFCRA funding. 6 . Approved sources -The Provider shall obtain all foods for meals allowed under these emergency provisions from approved federal or state agency sources. 1 1 of 12 061520a HCBOC Page 583 FFCRA 6/20 ATTACHMENT 8-ARMS Codes, Descriptions, Unit Rates For Families First Coronavirus Response Act (FF) ARMS Service Code Description Unit Rates Code 026 -FF Home-Represents all eligible SFY 2020: Current delivered meals. meals to home-delivered HCCBG Home Delivered meals clients using Meals rate plus$. 75 Families First fund ing . One allowance . meal is the equivalent of SFY 2021 : Cost one unit in ARMS. Computation HCCBG Home Delivered Meals rate plus $.75 allowance. If funds remain as of July 1, 2021 , the SFY 2022 Cost Computation HCCBG Home Delivered Meals rate plus $. 75 allowance. Code 187-FF Represents all eligible SFY 2020: Current Congregate Meals . meals to congregate HCCBG Congregate nutrition program clients Nutrition rate plus $. 75 using Families First allowance. funding . One meal is the SFY 2021 : Cost equivalent of one unit in Computation HCCBG ARMS. Congregate Nutrition rate plus $. 75 allowance. If funds remain as of July 1, 2021, the SFY 2022 Cost Computation HCCBG Congregate Nutrition rate plus $.75 allowance . Code 900 -FF Non-unit Represents emergency Code 900 non-unit code. Emergency Response response costs in Cost COVID for Home-response to the COVID-19 delivered meals and pandemic . The intent is to Congregate Nutrition . capture service provider's necessities such as personal protective equipment (PPE), food service equipment, and other unique items such as freezer rentals that allow providers to continue service . One item is the equivalent of one expense . 12 of 12 061520a HCBOC Page 584