HomeMy WebLinkAbout060120aHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
420 McKinney Parkway
Lillington, North Carolina
Regular Meeting
June 1, 2020 9:00 am
Thi s mee ting will not be open to members of the public
to attend in person however, listeni n g o ptions are prov ide below.
1. Call to order -Chairman Howard Penny
2. Pledge of Allegiance and Invocation -Commissioner Mark Johnson
3. Consider additions and deletions to the published agenda
4 . Consent Agenda
A. Minutes
B. Budget Amendments
C. Hamett County Emergency Services requests approval to accept a donation from
Dunn Emergency Services for a 2012 Chevrolet Ambulance. This ambulance will
used as a training Simbulance as part of a joint partnership with Dunn ES/Hamett ES
and Campbell University. Harnett County will incur the cost of registering the
vehicle, insuring the vehicle, storing the vehicle and all maintenance costs.
D. Hamett County Department of Aging requests approval to accept BCBSNC Grant
funding in the amount of $5 ,000 for the Meals on Wheels program. These funds have
been allocated to increase and support current capacity to provide senior meals in
response to COVID-19.
E. Resolution of the Hamett County Board of Commissioners Declaring Its Intent To
Relocate Boundary Lines Between Adjoining Fire Protection Service District.
F . Hamett County General Services/Harnett Area Rural Transit System (HARTS)
requests approval of the NCDOT FY2020 Coronavirus Aid, Relief and Economic
Security (CARES) Act Grant agreement in the amount of $349,369. The grant
provides funding for operating services during and due to the COVID-19 public
health emergency. No local match required.
5. Appointments
6. Consider the City of Dunn's offer to purchase three Hamett County properties.
7. Consider the Nonprofit Funding Committee 's revised 2020-2021 Funding Recommendation
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060120 HCBOC Page 1
8. COVID-19 U pdate and discussion regarding the reopening of County buildings
9. County Manager's Report -Paula Stewart, County Manager
Hamett County DSS Monthly Report -April 2020
Johnston-Lee-Hamett Community Action, Inc., will receive a grant for CSBG
CARES from the Office of Economic Opportunity. Hamett County 's portion of the
grant is $340,466.
10. New Business
11. Closed Session
12. Adjourn
CONDUCT OF THE J U NE 1st MEETING OF THE HARNETT COUNTY BOARD OF
C OMMISSIONERS
Bal anc in g the need to co ntinue to c o nduct th e bus in ess of the Coun ty a nd the need to c o mpl y
with the Govern or's Ex ecuti ve Orde r and prude nt recommend at ion s fr o m th e CDC and th e
NCDHH S, th e Ham ett County Board o f Commi ss ione rs wi ll c o nve ne th ei r June 1, 2 02 0 re gul ar
m eetings und er certain cond iti on s:
1. A q uo rum of the Harne tt County Board of Commi ss io ner s and staff w ill be sta ti o ned in
th e m eeting c hamber s to m ainta in th e reco mm end ed soci a l d i stanc in g o f 6 feet. Some
commiss i one rs m ay a lso ca ll in to t he m eetin g.
2. O nl y Coun ty governmen t staff necessary to condu ct the meetin g or to spea k on schedu led
agenda it e m s will be in a tt e ndan ce.
3. The Ju ne is1 meeting will not be open to members of the public to attend in person as
we a re o bserv ing the c urre nt provision s of an y Execut ive Orders re lated to m ass
gatheri ngs an d pub li c health guida nce regarding socia l di stanc ing. The public will have
the oppo11uni ty to li sten to the meeting live online or by calling into the meetings.
4. The meetin g will be stream ed l ive o n Harnett Co unty Governmen t's Yo uT ub e C hann e l
at: http s ://wv,,w.youtube .com /channel/UCU7mTF6HTD65x 98EhAMeMg/featured
5. If you w ish t o call in and liste n to the meetin g you may di a l (910)81 4-6959. Please
re m ember to mute yo ur phon e w hile li sten ing so as n ot to di srupt oth ers li ste n ing.
6. The re is no p ub l ic co mme nt pe ri od sch edu led for June 1, 2020. General Statute d ictates
t hat the B oard o nl y prov id e p ubli c comment once a month. Th ere will be a publ ic
comment period avail able on June 15, 2020.
7. T he m eetin g will be recor ded a nd p osted on the websi te fo ll owin g th e meeting as us ua l.
You m ay al so fo ll ow a lon g o n Twitter @ Harn ettCount y to ge t li ve updates du r ing the
meet in g.
T he Board ap prec ia tes the p ublic 's pati e nce an d un de rs ta nd ing as t hey seek to en s ure th e
cont inui ty of co unty op eratio ns whil e d em on stratin g comp li an ce with Sta te law an d p rud ent
publ ic heal th practi ces in these d ifficult times.
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060120 HCBOC Page 2
AGENDA ITEM L/ -A
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
May 18, 2020
The Harnett County Board of Commissioners met in regular session on Monday, May 18 , 2020,
in the Commissioners Meeting Room, County Administration Building, 420 McKinney
Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members
of the public to attend in person however, citizens and staff were provided options to listen to the
meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled
agenda items were in attendance, stationed in the meeting chambers to maintain the
recommended social distancing of 6 feet , as the Board demonstrated compliance with State law
and prudent public health practices.
Members present:
Staff present:
Howard Penny, Jr., Chairman
Joe Miller, Vice Chairman
Mark B. Johnson, Commissioner
Gordon Springle, Commissioner
Barbara McKoy, Commissioner
Paula Stewart, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Penny called the meeting to order at 6:00 pm. Vice Chairman Miller led the Pledge of
Allegiance and invocation.
Chairman Penny called for any additions or deletions to the published agenda. Mrs. Stewart
requested to add the following items for consideration:
Proposed acceptance by Harnett County of 154.10 acre Hairfield Tract Conveyance
from the United States of America
Hamett County Workforce Development requests approval to accept the COVID-19
Telework Grant Award in the amount of $800 from Triangle South Workforce
Development Board.
Hamett County Workforce Development requests approval of an amendment to the
contract for FY 2019-2020 with the Triangle South Workforce Development Board,
who administers the Workforce Innovation and Opportunities Act (WIOA) grant.
Commissioner Springle moved to approve the agenda as amended. Commissioner McKoy
seconded the motion that passed unanimously.
May 18 , 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 8
060120 HCBOC Page 3
Vice Chairman Miller moved to approve the items on the revised consent agenda.
Commissioner McKoy seconded the motion, which passed unanimously.
1.
2.
Minutes: May 4, 2020 Regular Meeting
Budget Amendments :
89 Aging De12artment
Code 1105160 526010 Office Supplies 2700 increase
1105160 532050 Postage 491 increase
1105160 504010 Expense Allowance 200 increase
239 Animal Shelter
Code 1104512 582000 Non-Cap Asset Small Equip 2405 increase
1104512 380840 Contributions and Donations 2405 increase
352 Health De12artment
Code 1105110 519090 Other 6600 increase
1105110 380890 Other revenue 6600 increase
385 Workforce Develo12ment Project HCYIN
Code 2404970 502020 Salaries & Wages PT 166 decrease
2404970 504010 Expense allowance 181 decrease
2404970 5310 I 0 Training -Mileage 60 decrease
2404970 531020 Training -Meals 1 04 decrease
2404970 531030 Training -Lodging 181 decrease
2404970 531050 Training -Registration 99 decrease
2404970 532010 Telephone Service 200 decrease
2404970 532050 Postage 25 decrease
2404970 533010 Electricity 125 decrease
2404970 526010 Office Supplies 250 decrease
2404970 525010 Vehicle Supplies -Fuel 1 7 5 decrease
2404970 535030 R & M Vehicles 125 decrease
2404970 549085 Indirect Cost 684 decrease
2404970 624009 WIOA -Voucher 2000 decrease
2404970 624011 WIOA -Participant Travel 925 decrease
2404970 62400 I WIOA -Child Care 250 decrease
2404970 624007 WIOA -OJT Training 494 decrease
2404970 330210 Federal 6044 decrease
385 Workforce Development Project HCYOT
Code 2404970 502020 Salaries & Wages PT 498 decrease
2404970 5040 IO Expense Allowance 44 7 decrease
2404970 531010 Training -Mileage 275 decrease
May 18 , 2020 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 2 of 8
060120 HCBOC Page 4
385 Workforce DeveloQment Project HCYOT continued
Code 2404970 531020 Training -Meals 3 12 decrease
2404970 531030 Training -Lodging 543 decrease
2404970 531050 Training -Registration 298 decrease
2404970 532010 Telephone Services 600 decrease
2404970 532050 Postage 75 decrease
2404970 533010 Electricity 3 7 5 decrease
2404970 526010 Office Supplies 750 decrease
2404970 525010 Vehicle Supplies -Fuel 525 decrease
2404970 535030 R & M Vehicles 3 7 5 decrease
2404970 549085 Indirect Cost 2052 decrease
2404970 502090 Salaries & Wages 1803 decrease
2404970 624011 WJOA -Participant Travel 77 5 decrease
2404970 624001 WIOA -Child Care 2750 decrease
2404970 624007 WIOA -OJT Training 1503 decrease
2404970 330210 Federal 13956 decrease
418 Social Services
Code 1105322 618092 LIEAP (Low Income Energy) 1 93 5 8 increase
1105310 330210 Social Services Admin 19358 increase
585 Workforce DeveloQment Project HCDL W
Code 2404970 502010
2404970 506010
2404970 507070
2404970 507050
2404970 506020
2404970 505010
2404970 503030
2404970 505050
2404970 507010
2404970 504010
2404970 531010
2404970 531020
2404970 531030
2404970 531050
2404970 532010
2404970 533010
2404970 526010
2404970 624021
2404970 330210
Salaries & Wages 1850 decrease
Medical Insurance 7 5 6 decrease
Other Post Employment 15 decrease
Employee Clinic 13 decrease
Dental Insurance 26 decrease
FICA WH 141 decrease
401 K -General 35 decrease
State Retirement 166 decrease
Unemployment Insurance 18 decrease
Expense Allowance 300 decrease
Training -Mileage 100 decrease
Training -Meals 248 decrease
Training Lodging 204 decrease
Training -Registration 344 decrease
Telephone 140 decrease
Electricity 170 decrease
Office Supplies 100 decrease
WIOA -OJT Training 4874 decrease
Federal 9500 decrease
May 18, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
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060120 HCBOC Page 5
864 Workforce Development Project HCADT
Code 2404970 624021 WIOA -IT A Training 4500 increase
4000 increase
500 increase
500 increase
9 500 increase
2404970 624009 WIOA -Voucher
2404970 624003 WIOA -Participant Cost
2404970 624005 WIOA -Support Services
2404970 330210 Federal
3. Tax rebates, refunds and re leases
4 . Hamett County Library requested approval to accept the LSTA COVID-19 Response
Mini-grant in the amount of $4,000. Grant funds will be used to purchase materials and
supplies needed to reopen library operations to the public and adapt services to reduce the
impact of COVID-19. Purchased items will include hand sanitizing stations, social
distancing floor decals, and material needed to construct sneeze guards. These items will
be distributed among all 7 libraries as needed . This is a reimbursable grant and there is
no County match required.
5. Hamett County Health Director requested approval to accept funds in the amount of
$3 ,391 from the State of North Carolina, Department oflnsurance, SHIIP Division to
promote the Medicare D program.
6. Administration requested approval of the PEG Educational Channel Memorandum of
Understanding between the County of Hamett and the Harnett County Board of
Education.
7. Hamett County Finance Officer requested approval of the contract for the firm of Martin,
Starnes & Associates, CPA to audit the County's accounts for the period beginning July
1, 2019 and ending June 30, 2020. The Local Government Commission requires Board
approv al each year.
8. Hamett Regional Water (HRW) requested approval of the Hamett Regional Water
Advanced Metering Infrastructure Project Ordinance totaling $13,887,945. This project
consists of the replacement of all exi sting water meters in the HRW inventory. HRW
currently has approximately 45 ,000 manual and drive by read meters in their system. The
replacements will be "smart meters " and will utili ze advanced metering infrastructure
technology to allow HRW and its customers to monitor their usage multiple times per day
through their website portal to quickly discover leaks, u sage changes, etc. This project
will be funded entirely from HRW reserves and will allow their meter reading personnel
to devote their time to customer service and repair is sues entirely. (Attachment 1)
9. Administration requested approval of the revised Rules of Procedures of the Hamett
County Board of Commissioners. Revisions included removing time limits during public
hearings as well as incorporating certain requirements provided in Session Law 2020-3
Public Bodies/Remote Meetings During Declared Emergencies.
May 18 , 2020 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 4 of 8
060120 HCBOC Page 6
10 . Administration requested acceptance by Harnett County of 154.10 acre Hairfield Tract
Parcel ID No. 010513 0236 Conveyance from the United States of America. Quitclaim
Deed Fort Bragg Tract 404-1, it was determined by section 2836 of Public Law 105-85 as
amended by section 284 7 of Public Law 110-181 to transfer tract 404-1 to Harnett
County, North Carolina. The conveyance is subject to the condition that the County
develop and use the conveyed property for educational purposes and the construction of
public school structures.
11. Harnett County Workforce Development requested approval to accept the COVID-19
Telework Grant Award in the amount of $800 from Triangle South Workforce
Development Board. Funds will be used to purchase equipment to assist with
teleworking due to COVID-19.
12. Harnett County Workforce Development requested approval of an amendment to the
contract for FY 2019-2020 with the Triangle South Workforce Development Board, who
administers the Workforce Innovation and Opportunities Act (WIOA) grant. This
amendment decreases funding for the Harnett County WIOA Y outh/NextGen Program by
$20,000 due to the decrease of program demands for funding. This amendment also
transfers $9,500 from the WIOA Dislocated Worker Budget to the WIOA Adult budget
due to a decline in layoffs and an increase demand in WIOA Adult services.
Vice Chairman Miller moved to approve the following appointment. Commissioner Springle
seconded the motion, which passed unanimously.
Board of Health
Gayle Adams was reappointed to serve as the Public Member on this Board for a term of
three years expiring May 31, 2023.
Historic Properties Commission
Moses Gallion was appointed to serve as the District 3 representative on this Board for a
term of three years expiring June 30, 2023 .
Donna Johnson was reappointed to serve on this board for a term of three years expiring
June 30, 2023.
Southeastern Economic Development Commission
Stanley K. Price was appointed to serve as the Minority Representative for Harnett
County on this Commission for term of four years expiring March 31, 2024.
May 18, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 8
060120 HCBOC Page 7
Matt Braswell with Martin Starnes & Associates, CPAs. P .A., participating remotely, presented
the Comprehensive Annual Financial Report (CAFR) of Hamett County for the fiscal year ended
June 30 , 2019. Highlights reviewed by Mr. Braswell included:
• Unmodified Opinion
• No findings or questioned costs
• Cooperative Staff
• General Fund Balance: $121,636,660 revenues, $123,765 ,911 expenditures
• Total Fund Balance General Fund $43,620,214 ($441,722 increase)
• Unassigned Fund Balance $29,737,935 (decrease of $2,463 ,488 from 2018)
• Unassigned Fund Balance as a Percent of Expenditures-General Fund 23 .5%
• Property Tax $65,856,490 ($63,099,033 in 2018)
• Other Taxes and Licenses $24,962,763 ($23,169,428 in 2018)
• Restricted Intergovernmental $17,830,044 ($17,671,651 in 2018)
• Human Services $23,785 ,760 ($25,870,415 in 2018)
• Education $26,712 ,828 ($25,783,213 in 2018)
• Public Safety $32,745,970 ($31,730,943 in 2018)
• Water & Sewer Fund:
o Unrestricted Net Position $54,249,375
o Cash flow from Operations $17,622,360
o Debt Service 2019 $4,813,681
o Enterprise Fund Operating Income $4 ,803,378
• Solid Waste Fund
o Unrestricted Net Position $551,611
o Cash flow from Operations $1,297,239
o Debt Service 2019 $360.004
o Enterprise Fund Operating Income $649,132
Chairman Penny opened the meeting for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. Citizens were allowed to call in and provide
their public comments verbally during this period or submit their public comments in writing
prior to the meeting to be read aloud during the meeting as time allowed. No one spoke and no
public comments were received.
Ms. Stewart petitioned the Board for a public hearing on Hamett County 's FY 2020-2021
recommended budget. A proposed budget for the fiscal year beginning July 1, 2020, for Hamett
County, North Carolina, including the HRW Department of Public Utilities Water and Sewer
Ordinance, and expenditures for the Hamett County Economic Development Department as well
as appropriations for specific economic development incentives, was presented to the Hamett
County Board of Commissioners on May 4, 2020.
May 18, 2020 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 6 of 8
060120 HCBOC Page 8
Mrs . Stewart stated the total expenditures budgeted for economic development matters is
$754,189 . Included are specific incentive grant disbursements pursuant to previously adopted
Economic Development Incentive Agreements . Grants are performance based and calculated as
eighty percent (80%) of property taxes paid by the company attributable to its direct investments.
Specific incentives are as follows:
• Rooms To Go Distribution Company, LLC $351,820
• Pallet Consultants of North Carolina, Inc. $3,442
Additional economic development uses included in contingency are as follows:
• $6,425 Advertising and marketing
• $4,050 Specialized economic development legal assistance
• $8 ,000 Economic Development website redesign
• $4,000 Economic Development Summit and Industry Appreciation
• $46,558 Grant match funds as follows:
Krigen Pharmaceuticals LLC $25,000
Pallet Consultants ofNorth Carolina, Inc. $21 ,558
Vice Chairman Miller asked if Campbell University could help with the Economic Development
website redesign.
Chairman Penny called to order a public hearing on the matter and opened the meeting for
comments from the public. Citizens were encouraged to submit their comments regarding the
proposed budget in writing prior to the meeting or to call in and provide their comments verbally
during the meeting. Hearing no one speak, and having received no written comments, Chairman
Penny closed the public hearing. Commissioners will continue reviewing and discussing the FY
2020-2021 recommended budget during their upcoming work sessions and meetings.
Ms. Stewart presented the following reports:
Hamett County DSS Monthly Report -March 2020
Hamett County Public Health Activities -April 2020
NC Department of State Treasurer, Retirement Systems Division Contribution-Based
Benefit Cap Report
Interdepartmental Budget Amendments
Mrs. Stewart reviewed upcoming meetings and provided an update on CO VID-19.
Chairman Penny called for any new business. Vice Chairman Miller said he had been contacted
by School Board member Bill Morris asking if the County would be willing to front the money
to start construction on Erwin Elementary before the County has secured funding for the project.
Vice Chairman Miller said Mr. Morris said the builder would like to start work on site on June
1st. Commissioners asked why the School Board wouldn't use their own fund balance for such.
Chairman Penny said the School Board would need to submit a formal request to commissioners
for consideration.
May 18, 2020 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 7 of 8
060120 HCBOC Page 9
Mrs. Honeycutt responded that something like this would create a liability for the County. She
reviewed the following financing calendar for the 2020 series of General Obligation School
Bonds, which includes funding for the Erwin Elementary project:
June 15th bond ratings due
June 301h bond sale
July 23rd bond closing/deliver
Mrs. Honeycutt cautioned, especially during these uncertain times , that there is no guarantee
regarding the bond sale. She noted that the Board had previously approved a reimbursement
resolution to start demolition and the County has dispensed $1 .68 million for this so far.
There was no need for closed session.
Vice Chairman Miller moved to adjourn the meeting at 6:43 pm. Commissioner McKoy
seconded the motion which passed unanimously.
Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk
May 18, 2020 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 8 of 8
060120 HCBOC Page 10
ATTACHMENT I
Harnett Regional Water Advanced Metering Infrastructure Project
Ordinance
BE IT ORDAINED by the Board of Commissioners of Hamett County, North Carolina, sitting
as the governing board of Hamett County.
Section I. This project consists of the replacement of all existing meters in the HR W
inventory. HRW currently has approximately 45,000 manual and drive by read
meters in our system. These replacement meters will be "smart meters" and will
utilize advanced metering infrastructure technology to allow HRW and its
customers to monitor their water usage multiple times per day through our
website portal to quickly discover leaks, usage changes, etc. This project will
allow our meter reading personnel to devote their time to customer service and
repair issues entirely.
Section II. This project will be funded by Hamett Regional Water reserves.
Section III. The following amounts are hereby appropriated for this project:
Engineering
Construction
Materials & Supplies
Professional Services
Legal/ Admin
Contingency
Total
$ 582,945
12,500,000
145,000
30,000
5,000
625,000
$13 ,887,945
Section IV. It is estimated that the following revenue will be available for this capital project:
HRW Reserves $ 13,887,945
Duly Adopted this 18th day of May, 2020.
d enny, Chairman
County Board of, ommissioners
060120 HCBOC Page 11
HARNETT COUNTY BOARD OF COMMISSIONERS
Work Session Minutes
May 12, 2020
The Hamett County Board of Commissioners met in work session on Tuesday, May 12, 2020, in
the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway,
Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the
public to attend in person however, citizens and staff were provided options to listen to the
meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled
agenda items were in attendance and stationed in the meeting chambers to maintain the
recommended social distancing of 6 feet, as the Board demonstrated compliance with State law.
Members present:
Member absent:
Staff present:
Howard Penny, Chairman
Mark B. Johnson, Commissioner
Barbara McKoy, Commissioner
Gordon Springle, Commissioner
Joe Miller, Vice Chairman
Coley Price, Assistant County Manager
Brian Haney, Assistant County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Penny called the meeting to order at 9:00 am and led the Pledge of Allegiance and
invocation.
The following agenda was before the Board:
> Call to order, Pledge of Allegiance and Invocation
> Fire Districts & EMS Rescue Budgets
> HRW Budget and Smart Metering Project
> General Budget Discussion
> Request from District 1 lA Veterans Treatment Court to Apply for a 3-year,
$500,000 grant from the U.S. Department of Justice, Bureau of Justice Assistance
> Proposed revisions to the Harnett County Board of Commissioners
Rules of Procedures regarding electronic meetings
> County Manager's Report:
May 18, 2020 Regular Meeting Agenda Review and meeting logistics
Discuss upcoming Board of Adjustment meetings in June
Review applications to serve on Boards and Committees
Invitations and upcoming meetings
> Closed session
> Adjourn
May 12 , 2020 Work Session Minutes
Hamett County Board of Commissioners
Page 1 of 4
060120 HCBOC Page 12
Harnett County Emergency Services Director Larry Smith reviewed the following request for
increases:
o Coats-Grove Fire and Rescue, Inc. requested an increase of .02 cents tax levy (0.11 cents)
o Godwin-Falcon Volunteer Fire Department requested an increase of .05 cents tax levy
(0.15 cents)
o Cypress Creek Fire Department requested an increase of .01 cents tax levy (0.095)
o Buies Creek EMS requested an increase of $23 ,927.
o Coats Grove EMS requested an increase of$43,I96.
o Benhaven EMS requested an increase of $18,000.
o City of Dunn EMS requested an increase of $338 ,000
County Manager Paula Stewart, in her budget message, did not recommend any Fire Tax District
increases or any increase in funding for the EMS Rescue Districts this fiscal year, primarily due
to the current recession within the FY 2020-2021 recommended budget. It was the consensus of
the Board to leave the budget as recommended by the County Manger and not include any of
these requested increases in the FY 2020-2021 budget.
Mr. Smith thanked Administration for including an increase for supplies within Harnett County
Emergency Service's FY 2020 budget. He also updated the group regarding the contracted EMS
billing company; saying he believes we will see a better revenue stream from EMS billing this
year.
Steve Ward, Director of Harnett Regional Water (HRW), talked about HR W 's Smart Metering
Project which consists of the replacement of all existing water meters in the HR W inventory.
HRW currently has approximately 45,000 manual and drive by read meter in their system. The
replacements will be "smart meters" and will utilize advanced metering infrastructure technology
to allow HR Wand its customers to monitor their usage multiple times per day through their
website portal to quickly discover leaks, usage changes, etc. Mr. Ward said this project, that will
take over 2 Yi years to implement, will allow their meter reading personnel to devote their time to
customer service and repair issues entirely. He explained this project would be done at no cost to
the customer; it will not affect their rates and will be funded entirely from HR W reserves. Mr.
Ward responded to comments and questions from commissioners who will consider approval of
the HRW Advanced Metering Infrastructure Project Ordinance totaling $13,887,945 during their
upcoming regular meeting.
Mr. Ward talked about HRW's proposed budget including HRW's revised Capital Improvement
Plan which he will resubmit shortly. He noted revenue increases were from planned rate
increases for bulk water and sewer. Mr. Ward said they budgeted conservatively as HRW's
budget fluctuates due to revenue and capital projects.
Mr. Ward also talked about the effects ofCOVID-19 and Governor Cooper's Executive Order
124. He reported in April 2020 delinquencies went up 12 Yi percent compared to last year and
6,736 accounts were past due. Mr. Ward estimates the loss of over $150,000 as a direct impact
thus far and expects May will be worse. He said the State will be collecting this information
through the end of May when the executive order expires.
May 12 , 2020 Work Session Minutes
Harnett County Board of Commissioners
Page 2 of 4
060120 HCBOC Page 13
Mr. Price led the general budget discussion. He noted five (5) fee increase requests that had
inadvertently been left out of the budget that will now be included within Appendix
1: Recommended Fee Changes .
Mr. Price also said staff would like to increase the annual amount charged to the
municipalities for the Interlocal Agreement for Animal Control Services to $12,000 per year
from $10,000 per year. He said staff has already discussed the increase with the town managers.
It was the consensus of Board for staff to move forward with the increase as presented .
Thomas Royer, Staff Attorney, reviewed proposed rev isions to the Hamett County Board of
Commissioners Rules of Procedures. Most of the recommended changes were due to Session
Law 2020-3 regarding Remote Meetings. It was reiterated that remote participation is only
allowed by session law during a state of emergencies. Discussions continued. Commissioners
agreed to limit their participation in quasi-judicial hearings but wish to participate and vote
remotely during closed sessions while under a state of emergency .
Mark Teachey, Program Director with District l lA Veterans Treatment Court in Hamett County,
requested approval to apply for an additional 3-year $500,000 grant from the U.S . Department of
Justice, Bureau of Justice Assistance. He said staff was pleasantly surprised to find out that they
were able to apply for an additional grant while they have a current grant. Mr. Haney provided a
brief background on the funding of the Veterans Treatment Court. Mr. Teachey reviewed some
of the goals for the program included within the grant application. It was the consensus of the
Board that Mr. Teachey be allowed to move forward with applying for this grant.
Mr. Price and Mr. Haney reviewed the May 18 , 2020 regular meeting agenda as well as
meeting and public hearing logistics. The Board reviewed applications to serve on boards and
committees.
Mr. Haney reported that Hamett County will receive $2,462,374 from the Coronavirus Relief
Fund (CRF) to be used for expenses r e lated to addressing the COVID-19 pandemic. The funds
must be spent on purposes that were not accounted for in the County 's most recently approved
budget a s of March 27, 2020, and must be used for expenditures incurred between March 1,
2020 , and December 30, 2020. This funding cannot be used to replace lost revenue.
Mr. Haney stated that the County is required to put together a plan for how it will spend these
funds and submit that to the State by June 1. He said Administration has ask departments and
municipalities to share any COVID-19 e x penses they have incurred to date along with any
anticipated expenses going forward. Staff will provide commissioners with a report on how
funds are being spent.
May 12 , 2020 Work Session Minutes
Hamett County Board of C ommissioners
Page 3 of 4
060120 HCBOC Page 14
Mr. Price reported that Harnett County Development Services would like to move forward with
June Planning Board and Board of Adjustment meetings. These boards typically meet in
Lillington Town Hall which is now open to the public. It was the consensus of the Board to
allow staff to move forward with these meetings while adhering to current guidelines.
There was no need for closed session.
Commissioner McKoy moved to adjourn the meeting at 11: 15 am . Commissioner Johnson
seconded the motion which passed 4 -0.
Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk
May 12 , 2020 Work Session Minutes
Harnett County Board of Commissioners
Page 4 of 4
060120 HCBOC Page 15
AGENDA ITEM L./ -B
C O UNTY OF HARNETT
BU DGET ORDINANCE AMENDMENT
BE IT ORDA INED by t he Governing Board of the County of Harnett, North Carolina, that the fo ll owing amendment be m ade to the annual
budget ordinance for the fiscal year ending Ju ne 30, 2020.
Section I. To a men d th e Aging Departme nt Genera l Fund , the appro priati ons a re to be ch ang ed as foll ows:
EXPEN DIT UR E
ORG O BJECT PROJECT TAS K SU B-TASK JOB
1105 160 582000 NUTRJ
1105160 5280 10 NUTRJ
I 105160 523040 NU TRI
1105160 539090 NUTRI
REVENUE
ORG O BJ ECT PROJ ECT TA SK SUB-TASK JOB
1105160 3303 10 NUTRI
EXPLANATION:
To budge t BC BSNC g rant for th e Mea ls on Wh eels prog ram.
APPROVALS :
9t~
Prt"pared by
Adopte d t hi s ___ day of ________ , 20
Margaret Regina Wheeler,
Clerk to the Board
A MOUNT
DESCRIPTI ON O F CODE INCR EA SE DEC REASE
NON-CAP ASSET -SMALL $2,500
ATHLETIC & PROGRAM $1 000
MEDICAL SU PP LIES $500
OTHER SE RVICES $1,000
A MO UNT
DESCRIPTION OF C ODE INCREASE D EC REA SE
STATE $5,000
Howard Pen ny, Jr., Chairman
Board of Commission ers
Dale 1-hyll.2020 060120 HCBOC Page 16
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governi ng Board of the County of Harnett, North Carolina, th at the following amendment b e made to the annual
budget ordinan ce fo r the fi scal year e nding June 30, 2020.
Section I. To amend the Workforce Development Departme nt budget, the appropriations are lo be changed as follows:
EXPENDITURE
ORG OBJECT PROJECT TASK SU B-TASK JOB
2404970 524030
2404972 524030
REVENUE
ORG OBJECT PROJECT TASK SUB-TASK JOB
24049 70 3302 10
2404972 3302 10
EXPLANATION :
TO ALLOCATE F UNDS FOR NEW TELEWORK GRANT
APPROVALS:
(!A~ rf\..uch s-1 t 3 {Jo
Dept Head (date)
Sect ion 2 . Copi es of thi s budget amendment shall be furnis hed to the Cler
their direction.
Ptq,ucdt.,,·
Adopted thi s ___ da y of ________ , 20 __ .
Margaret Regina Wheeler,
Clerk to the Board
dach
AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
M & R SUPPLIES -INFOTEC H $600
M & R SUPPLIES -INFOTEC H $2 00
AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
FEDERAL $600
FEDERAL $200
ti:, ., ~ ,5*c .. ) (., t=
Countyanager (date)
1/)111 5-, 8~ k>
d'ro'oie Budget Officer and the Finance Officer for
Howard Penny, Jr., Chairman
Board of Commiss io ners
0..1e: ).by l4 l020
060120 HCBOC Page 17
COUNTY OF HARNm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Bo ord of the County of Hamett. North Carolina, that the following amendment be made to the annual
budget ordinance for the fiscal year end ing June 30, 2020.
Section 1. To amend the General Fund -Emergency Medical Services, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104450 5 44090 Outsourcina of Services $25,000
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104450 35041 0 Service Charges -$25,000
Departmental
EXPLANATION :
To budget the transfer of funds for payment of the EMS Management & Consultants contract for the remainder of the fiscal year.
Section 2. Copies of this budget amendment shall be furn,
Officer and the Finance Officer for their direction.
Adopted this ___ day of ________ , 20 __ .
Margaret Regina Wheeler.
Clerk to the Board
Howard Penny, Jr. Chairman
Board of Commissioners
060120 HCBOC Page 18
Board Meeting
Agenda Item
AGENDA ITEM t./ -(!_
MEETING DA TE: June 1, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Used Ambulance Donation from Dunn ES to Harnett EMS Simbulance
Project
REQUESTED BY: Larry Smith, Emergency Services Director
REQUEST :
Emergency Services requests the permission to accept a donation from Dunn Emergency
Services of a 2012 Chevrolet Ambulance. This ambulance will not be used as an operational
ambulance but as a training Simbulanceas part of a joint partnership with Dunn ES/Hamett
ES and Campbell University. Campbell University has agreed to donate a high fidelity
mannequin to be used for patient simulation. Hamett County would incur the cost of
registering the vehicle, insuring the vehicle, and all maintenance cost. Hamett County would
also house the vehicle. In addition to donating the ambulance, Dunn Emergency Service will
look for additional community donors to help with the cost of camera systems.
If this i s approved this would better Hamett County and Campbell University partnership
exponentially. This simulation ambulance would be used to help emergency medical
technicians master their skill s, and be more aware of their safety in a moving ambulance.
This ambulance would be available to all EMS providers within Hamett County to train full
time, part time , and volunteer emergency medical technicians . Campbell would benefit for
this as well by allowing medical students see th e differences in treatment settings . Campbell
would also have access to this simulation ambulance during their annual MCI drill.
Furthermore this simulation ambulance would be used at community events to assist with
recruitment.
FINANCE OF.FICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C: \Users\gwh eel er\AppData \Local\M icrosoft \ W in d ows\l NetCache\Con tent. Out look\ W 5 EN E9S Y\E M S ambul a n ce
do nati o n.docx Page I of2 060120 HCBOC Page 19
Board Meeting
Agenda Item
AGENDA ITEM L/ -D
MEETING DATE : June 1, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: BCBSNC Grant
REQUESTED BY : John Rouse, Health Director/1 'lr ~
REQUEST:
The Department on Aging requests approval to accept BCBSNC Grant funding in the
amount of $5 ,000 for the Meals on Wheels program. These funds have been allocated to
increase and support current capacity to provide senior meals in response to COVID-19.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION :
S:\admi n\Fileshare\ 1-Exce l\BOH PAT FEE INC-NEW FEES-BOC Requests\BOC Forms\agendaform2020.do cx
Page I of I 060120 HCBOC Page 20
AGENDA ITEM Lf -E
Harnett
COUNTY ..;.._~-----------------------------------, NORTH CAROLINA
RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
DECLARING ITS INTENT TO RELOCATE BOUNDARY LINES BETWEEN
ADJOINING FIRE PROTECTION SERVICE DISTRICTS
WHEREAS , pursuant to North Carolina General Statute§ I53A-301 , the Harnett
County Board of Commissioners (hereinafter referred to as the "Board") adopted a
resolution on May 16, 2011 to establish fire protection service districts in Hamett
County; and
WHEREAS , pursuant to North Carolina General Statute § 153A-304.3 , the Board
may by resolution relocate the boundary lines between adjoining fire protection service
districts if the districts were established for substantially similar purposes ; and
WHEREAS, the Harnett County Fire Protection Service Districts, including the
West Area and Summerville-Bunnlevel Fire Protection Service Districts, were
established upon a finding that there was a demonstrable need for providing fire
protection services within the areas of the districts, that it was impossible or
impracticable to provide frre protection services on a county-wide basis, that it was
economically feasible to provide fire protection service for the districts without
unreasonable or burdensome annual tax levies, and that there was a demonstrable demand
for fire protection services by persons residing in the districts; and
WHEREAS , the Board believes that it is in the best interest of the affected
property owners of the West Area and Sumrnerville-Bunnlevel Fire Protection Districts
to relocate the boundaries of these districts ; and
WHEREAS , the Board declares its intent to adopt a res olution to relocate the
boundaries of the West Area and Sumrnerville-Bunnlevel Fire Protection Service
Districts; and
WHEREAS, prior to the adoption of a resolution to relocate the boundaries of the
service districts, the Board shall make available to the public a report containing a map
showing the current and proposed boundaries of the districts, a statement that the
proposed boundary relocation meets the requirements of subsection (a) of North Carolina
General Statute § l 53A-304, a plan for providing service to the area affected by the
relocation of district boundaries, and the effect that the changes in the amount of taxable
property will have on the ability of the district to provide services or to service any debt;
and
WHEREAS, the Board calls a public hearing on the matter to hear all interested
persons prior to taking action on this request; and
1
strong root s • new g rowth
www.harnett.org
060120 HCBOC Page 21
NOW, THEREFORE BE IT RESOLVED by the Harnett County Board of
Commissioners as follows:
1. It is declared to be the intent of the Harnett County Board of Commissioners
to approve the relocation of the boundary lines between the West Area and
Summerville-Bunnlevel Fire Protection Districts.
2. A report will be made available for public inspection in the office of the clerk
of the Harnett County Board of Commissioners and on the Harnett County
webpage www.harnett.org under "Harnett Happenings." Said report shall
contain a map showing the current and proposed boundaries of the district, a
statement that the proposed boundary relocation meets the requirements of
subsection (a) of North Carolina General Statute § 153A-304, a plan for
providing service to the area affected by the relocation of district boundaries,
and the effect that the changes in the amount of taxable property will have on
the ability of the district to provide services or to service any debt for at least
two weeks before the date of the public hearing.
3. A public hearing on the proposed relocation of the West Area and
Summerville-Bunnlevel Fire Protection Districts boundary lines shall be
conducted by the Harnett County Board of Commissioners at 6:00 p.m. on the
15th day of June, 2020, at which time the Board shall hear all interested
persons who appear with respect as to whether the Board should adopt the
proposed boundary lines. The Harnett County Board of Commissioners will
continue to follow the guidance from Governor Cooper's office regarding
public gatherings during the COVID-19 pandemic. Additional information
will be communicated regarding the procedures for the June 15, 2020 public
hearing.
Duly adopted by the Harnett County Board of Commissioners this _ day of
May, 2020.
HARNETT COUNTY BOARD OF COMMISSIONERS
By: __________________ _
Howard Penny,
Chairman of the Board of Commissioners
Attest:
Margaret Regina Wheeler, Clerk
2
www.harn ett.org 060120 HCBOC Page 22
AGENDA ITEM '{--{;
Board Meeting
Agenda Item
MEETING DATE: June 1, 2020
TO : HAR NETT COUNTY BOARD OF COMM ISSION E RS
SUBJECT: FY2020 Coronavirus Aid, Relief and Economic Security (CARES) Act
Grant
REQU ESTE D BY : Barry A. Blevins, General Sen•iccs Director
REQUEST:
General Services Director/Hamett Area Rural Transi t System (HARTS) request the Board of
Commissioners consider and approve th e North Carolina Department of Transportation
(NCDOT) FY2020 CARES Act grant agreement in the amount o f $349,369. This requires
NO ($0.00) local match. T he grant provides funding for operating services during and due t o
the COYID-19 public health emergency .
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
S:\HARTS ADM INICAR ES Act\20 .05 .2 1 agcndafonn2020 CARES ACT.docx
I of2
Page
060120 HCBOC Page 23
INSTRUCTIONS FOR EXECUTING GRANT AGREEMENTS
PUBLIC BODY GRANTEES
Included in this correspondence is an electronic file in a PDF format of the grant
agreement(s) to be executed between the local grant recipient and the North Carolina
Department of Transportation .
1. The person officially authorized by resolution of the governing body to accept the
department's offer of financial assistance should electronically sign each
agreement where indicated. The signature must be witnessed . Stamped
signatures are not acceptable.
2 . Enter your agency's Federal Tax ID Number and Fiscal Year-End on the
signature page. Complete the section on the table for Contract Administrators:
For the Contractor: "If Delivered by US Postal Service" and "If Delivered by
Any Other Means".
3 . Do not date the agreements. This will be done upon execution by the
department.
4 . Return 1 copy within thirty (30) days via DocuSign .
A fully executed agreement will be returned to you via email and will be available for
review in EBS upon the approval of your Agreement.
In the event the contract cannot be returned within thirty (30) days , please call me
immediately at (919) 707-4672 .
Please note that the department cannot reimburse the grant recipient for any eligible
project expenses until the agreements are fully executed .
060120 HCBOC Page 24
Delega tion o f A uth o rity
I Howard Penny Jr Chairman Board of Commissioners
1 ,\t1th1\ri1c:d ( >11 :l 1JI f \ r~·.J 'Pr 1r,h:J ' 11111..· I 1 ·\ 11h.,11,cJ < )111 · 1,Jl , I u l' ,nhJ .,~\'Ill, 1
a.., the dc!)tgnatcd pany tiir County of Harne tt North Carolina .
t(,ranl Hc,1pKn1 \pplh·,u11 \~•c..·m, I
,111h au1h01 it, Ill !',Uhmit l'und1ng applications and enter into contract",, 1th the Dcp,111mclll of T r a n !->pnrtation and
e,cl·ute all agn:cmcnts and co11t1act:--,, 1th the :-.:onh Carolina Department of l 1a11~p01wtio11. Puhl H: Tran!>ponatHlll
Di, 1..,1on. herd,) dekgatc authont~ to the mdl\ idual(!)) til li ng the po!',llion~ as 1nd1ca t ed belm,.
Primar) Dcs i~n e c : Larry Smith Transit Manager
(?\,mn· &. l'r1ma0 llt:\1gn~l', P,v,111on l 11k 1
Ge neral Services/H arn ett A re a Ru ral Tra nsit Sy st em
(Pruna~ D1.·\1~m'l', Ag,·nn l
Rcimh urscmcn t Rc4uesb: ~Yes D No
Budget Re, i-;1o ns . ~Yes D No
Budget Amendment:-,· ~YC!) D No
Period of Perfo r mance l:x tensions ~Ye.., D No
A lterna te D es ignee : Barry B levins Director of General Services
ftl r,11,malt 1,11mt· ,\ltrm,Jt\' Dc 1,,11!nt.·,·, Po:"!1t1nn I Ilk)
Genera l Servi ces/Harnett Area Rura l Tra ns it Syste m
t \1h'O\Jh: 1)4.'\'t!Otl'·, <\ft.'fl(\)
Rc11nb u rscment Req uests : Q) Yes D No
Budget Re, is1om.: ~Yes D No
Budget Amendments ~Yes D No
Period of Performance E:xtens1om,. ~Ye!) D Nl1
/
,\uthori Lcd Officia l's Si1.rnaturc: L~~c ~ \,-2 .~
I I -"' -,/f/l.,U I D ate . J/.-:Jn -J,O
Authori,cd Officia l"s I \pcd Printed \am: ~ I
I ( ,
Howa rd Penny , Jr
Ph.·,P,t.· ,uhrnu 1c,· , ( l>O I/PT I)
\ttn : \I ) r a Frttnu n
15 ~0 \la jJ '-t•f \ICt ( Clll\"Y
t{ai<·ii:h. ,c 27699-1 ~~o
I \l'-'111 1;111 ot)
060120 HCBOC Page 25
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
ROY COOPER
GO\ I R'-OK
M s. Paula Stewart. County Manager
County of Hamett
Post Office Box 759
Lillington , North Carol ina 27546-0759
May I. 2020
RE: FY20 Coronavirus Aid, Reli ef and Econom ic Security (CARES ACT) Program
Project No: 20-CA-040
WBS Element No: 49233.30.1.2
Period of Performance: I /20/2020 -6/30/2021
D ear Ms Stewart:
J . ER I C 8 0Y!TfE
Sr< KIT,\K\'
On April 29, 2020 the Roard of Transportation approved your organization·s reques t for
an FY20 Coronavirus Aid Re lief and Economic Security (CARES ACT) Grant in the amount of
$349,369. The agreement to be executed between County of Harnet1 and NC DOT is e nc losed.
The individual authorized to enter into thi s agreement for the financial assi stance on behalf of
your agency will s ign the agreement. Please provide a copy of the agreement to all parties that
will be in volved in the adm ini s tration of the grant, and request that the agreement be rev iewed
careful ly. In s tructions for completion of the grant agreement pro cess a re enclosed .
Please refe r to Section 6b of the grant agreement that requ ire s sub-recipients to s ubmit
monthly or quarterly req uest s for rei mbursement.
If you have any quest ion rel ated to the grant agreement, please contact Myra Freeman,
Fina ncia l Manager at 919-707-4672 or your a ss igned Accountin g Specialist. In any
corres pondence. please reference your assi gned project numbe r , WBS element. Agreement
number and period o f performanc e referenced on this letter.
HH \m f
Attachmen ts
,\1mlm~ Atldr.tH.·
NC J)f PAR fMl:.NT OF ·1 RAN SPOR I A I ION
INTEGRATI-.D MOBIi 11 Y DIVJSIO"I
1550 t,.,1AJL SERV ICE CENTER
RAI.EIGI I. NC 27699-15 50
Sincerely,
) / I ( I .~ viff '!-'IL-Ir \... . Mt. 11.J,,1·1.1i.,_,.ot f'
Heather J. Hildebrandt
Interim Direct o r
frh•phune. (919) 707-4670
J,m· (9 19 ) 733-1391
< ·u\toma .'i< n·1n-1-877-368-4'168
l.t1<'t1tton
I SUUTI I Wit.M ING I ON Sl RF.Fl 2
RAI.FIGII. NC 27601
060120 HCBOC Page 26
NORTH CAROLINA DEPARTMENT OF TRANSPORT ATION
a nd
CO UNTY OF HARNETT
PUBLIC TRANSPORTATION GRANT AGREEMENT FOR
CORONAVIRUS AID , RELIEF AND ECONOMIC SECURITY
(CARES ACT) PROGRA M
Federal Award Identification
A pplicat ion Number:
NCDOT Proj ect Number:
A pproved Ind ire ct Co st Rate :
FAIN Num ber(s):
CF DA Numbe r :
DUNS Number:
Total Amo unt of Awa rd
(Federal):
1000009472
20-CA-040
NIA
NC-2020-011-00
20.509
091565986
$349,369
...............................................................................
Federal Funded Programs :
D 5303 Metropolitan Planning Grant
D 5307 Urbanized Area Formula Grant
D 5310 Enhanced Mobility of Seniors & Individuals with Disabilities Grant
D 5311 Community Transportation Rural Formula Grant
~ 5311 Coronavirus Aid , Relief and Economic Security (CARES ACT)
D 5311 Appalachian Development Transit Assistance Grant
D 5311f Intercity Bus Grant
D 5316 Job Access Reverse Commute Grant
D 5317 New Freedom Grant
D 5339 Bus and Bus Facility Grant
NCDOT PTO Federal Agreement
Revised 12/28/2018
Page 1 of 23
060120 HCBOC Page 27
THIS AGREEMENT made this the day of , 20_,
(hereinafter referred to as AGREEMENT) by and between the NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION (hereinafter referred to as "Department", an
agency of the State of North Carolina) and COUNTY OF HARNETT, (acting in its capacity
as the grant recipient hereinafter referred to as the "Subrecipient" and together with
Department as "Parties").
1. Purpose of Agreement
The purpose of this Agreement is to provide for the undertaking of nonurbanized and
small urban public transportation services as described in the project application
(hereinafter referred to as "Project") and to state the terms and conditions as to the
manner in which the Project will be undertaken and completed . This Agreement contains
the entire agreement between the parties and there are no understandings or
agreements , verbal or otherwise , regarding this Agreement except as expressly set forth
herein . This Agreement is solely for the benefit of the identified parties to the Agreement
and is not intended to give any rights, claims , or benefits to third parties or to the public
at large.
2. Availability of Funds
All terms and conditions of this Agreement are dependent upon , and , subject to the
allocation of funds for the purpose set forth in the Agreement and the Agreement shall
automatically terminate if funds cease to be available.
3 . Period of Performance
This Agreement shall commence upon the date of execution with a period of
performance for all expenditures that extends from January 20, 2020 to June 30, 2021 .
Any requests to change the Period of Performance must be made in accordance with the
policies and procedures established by the Department or FT A. The Subrecipient shall
commence, carry on, and complete the approved Project in a sound , economical , and
efficient manner.
4. Project Implementation
a. Scope of Project. The County of Harnett will use 5311 CARES Act funds
to continue operating services in rural communities and prevent,
prepare, and respond due to the COVID-19 public health emergency .
b. The Subrecipient shall undertake and complete the project in accordance with
the procedures, terms, and conditions herein and as included in the related
grant application for financial assistance , the terms of which are incorporated
by reference .
NCDOT PTO Federal Agreement
Revised 12/28/2018
Page 2 of 23
060120 HCBOC Page 28
c. Amendment. A ny amendment to this Agreement shall be done in writing and
in accordance w ith established polic ie s and procedures and only by mutual
consent of the Parties.
5. Cost of ProjecUProject Budget
The total cost of the Project approved by the Department is THREE HUNDRED
FORTY-NINE THOUSAND THREE HUNDRED SIXTY-NINE DOLLARS ($349,369) as
set forth in the Project Description and Budget, incorporated into this Agreement as
Attachment A. The Department shall provide, from Federal and State funds, the
percentages of the actual net cost of the Project as indicated below , not in excess of the
identified amounts for eligible Administrative , Operating , and Capital expenses. The
Subrecipient hereby agrees that it will provide the percentages of the actual net cost of
the Project, as indicated below, and any amounts in excess of the Department's maximum
(Federal plus State shares) contribution . The net cost is the price paid minus any refunds ,
rebates , or other items of value received by the Subrecipient which have the effect of
reducing the actual cost .
Operating Operating Operating Operating Operating
WBS Total Federal (100%) State (0%) Local (0%)
49233 .30 .1.2 $349,369 $349 ,369 $0 $0
Agreement#
Project Project Project Project Project
Total Total Total Federal Total State Total Local
$349 ,369 $349 ,369 $0 $0
6. Project Expenditures, Payments, and Reimbursement
a. General. The Department, utilizing avai lable state and federal funds , shall
reimburse the Subrecipient for allowable costs for work performed under the
terms of this Agreement.
b. Reimbursement Procedures . The Subrecipient shall subm it for reimbursement
all eligible costs incurred within the agreement Period of Performance .
i. Claims for reimbursement shall be made no more than monthly or less
than quarterly , using the State's grant system , Enterprise Business
Services (EBS) Partner Application .
ii . All requests for reimbursement must be submitted within (30) days
following the end of the project's reporting period. Any Subrecipient that
fails to submit a request for reimbursement for the first two quarters of
NCDOT PTO Federal Agreement
Re vised 12/28/2018 Page 3 of 23
060120 HCBOC Page 29
agreement fiscal year by January 31 or the last two quarters by July 31
will forfeit its ability to receive re imbursement for those periods .
iii . All payments issued by the Department will be on a reimbursable basis
unless the Subrecipient requests and the Department approves an
advance payment.
iv . Supporting documentation for proof of payment may be requested .
c. Subrecipient Funds . Prior to reimbursement, the Subrecipient shall provide the
Department with proof that the Subrecipient has met its proportionate share of
project costs from sources other than FTA or the Department. Any costs for
work not eligible for Federal and State participation shall be financed one
hundred percent (100%) by the Subrecipient.
d. Operating Expenditures . In order to assist in financing the operating costs of
the project, the Department shall reimburse the Subrecipient for the lesser of
the following when providing operating assistance :
i. The balance of unrecovered operating expenditures after deducting all
farebox revenue , or
ii. The percentage specified in the Approved Project Budget of the
allowable total operating expenditures which shall be determined by
available funding .
e . Travel Expenditures. The Subrecipient shall limit reimbursement for meals,
lodging and travel to rates established by the State of North Carolina Travel
Policy . Costs incurred by the Subrecipient in excess of these rates shall be
borne by the Subrecipient.
f. Allowable Costs . Expenditures made by the Subrecipient shall be reimbursed
as allowable costs to the extent they meet all of the requirements set forth
below . They must be:
i. Consistent with the Project Description , plans, specifications, and
Project Budget and all other provisions of this Agreement
ii. Necessary in order to accomplish the Project
iii. Reasonable in amount for the goods or services purchased
1v . Actual net costs to the Subrecipient, i.e., the price paid minus any
refunds (eg, refundable sales and use taxes pursuant to NCGS 105-
164.14), rebates , or other items of value received by the Subrecipient
that have the effect of reducing the cost actually incurred
NCDOT PTO Federal Agreement
Revised 12/28/2018
Page 4 of 23
060120 HCBOC Page 30
v . Incurred (and be for work performed) within the period of performance
and period covered of this Agreement un less spe cific authorization
from the Department to the contrary is received
vi. Satisfactorily documented
vii. Treated uniformly and cons istently under accounting principl es and
procedures approved or prescribed by the Department
g . Excluded Costs . The Subrecipient unde rstands and agrees that , except to the
extent the Department determines otherwise in writing, the Department will
exclude :
i. Any Project cost incurred by the Subrecipient before the period of
performance of the agreement ,
ii. Any cost that is not included in the latest Approved Project Budget,
iii. Any cost for Project property or services received in connection with a
third-party contract , sub-agreement , lease , or other arrangement that is
required to be , but has not been , concurred in or approved i n writing by
the Department , and
iv. Any cost ineligible for FTA participation as provided by appl ic able
Federal or State laws , regulations , or directives .
h. Final Allowability Determination . The subrecipient un derstands and agrees that
payment to the subrecipient on any Project cost does not constitute the Federal
or State Government's final decision about whether that cost is allowable and
eligible for payment and does not constitute a waiver of any violation by the
subrecipient of the terms of this Agreement. The subrecipient acknowledges
that the Federal or State Government will not make a final determination about
the allowability and eligibility of any cost until an aud it of the Project has been
completed . If the Federal or State Government determines that the subrecip ient
is not entitled to receive any portion of the Federal or State assistance the
subrecip ient has requested or provided , the Department will notify the
Subrecipient in writing, stating its reasons . The Subrecipient agrees that Project
closeout will not alter the Sub recipient's responsibility to return any funds due
the Federal or State Government as a result of later refunds , corrections , or
other transactions ; nor will Project closeout alter the Federa l or State
Government's right to disallow costs and recover funds on the basis of a later
audit or other review . Unless proh ibited by Federal or State law or regulation ,
the Federal or State Government may recover any Federal or State assistance
funds made available for the Project as necessary to satisfy any outstanding
NCDOT PTO Federal Agreement
Revi sed 12/28/2018
Page 5 o f 23
060120 HCBOC Page 31
monetary c laims that the Federal or State Government may have aga inst the
Subrecipient.
i. Federal or State Claims, Excess Payments, Disallowed Costs, Including
Interest.
i. Subrecipient's Responsibility to Pay . Upon notification to the
Subrecipient that specific amounts are owed to the Federal or State
Government, whether for excess payments of Federal or State
assistance , disallowed costs , or funds recovered from th ird parties or
elsewhere, the Subrecipient agrees to remit to the Department promptly
the amounts owed , including applicable interest and any penalties and
administrative charges within 60 days of notification .
ii. Interest Paid to the Department. The Subrecipient agrees to remit to the
Department interest owed as determined in accordance with NCGS §
147-86.23 .
iii. Interest and Fees Paid on Federal Funds . For amounts owed by the
Subrecipient to the Federal Government , whether for excess payments
of Federal assistance , disallowed costs , or funds recovered from third
parties or elsewhere , the Subrecipient agrees to remit to the Federal
Government promptly the amounts owed , including applicable interest,
penalties and administrative charges as established by the Federal
Transit Authority Master Agreement with NCDOT .
j. De-obligation of Funds . The Subrecipient agrees that the Department may de-
obligate unexpended Federal and State funds for grants that are inactive for six
months or more .
k. Project Closeout. Project closeout occurs when the Department issues the final
project payment or acknowledges that the Subrecipient has remitted the proper
refund . The Subrecipient agrees that Project closeout by the Department does
not invalidate any continuing requirements imposed by this Agreement.
7 . Accounting Records
a. Establishment and Maintenance of Accounting Records. The Subrecipient shall
establish and maintain separate accounts for the public transportation program ,
either independently or within the existing accounting system . All costs charged
to the program shall be in accordance with most current approved Project
Budget and shall be reported to the Department in accordance with NCDOT
Uniform Public Transportation Accounting System (UPTAS) guide .
b. Documentation of Proiect Costs . All costs charged to the Project , including any
approved services performed by the Subrecipient or others , shall be supported
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by properly executed payrolls , time records , invoices, contracts , or vouchers
evidencing in detail the nature and propriety of the charges .
8. Reporting. Record Retention. and Access
a. Progress Reports. The Subrecipient shall advise the Department , through EBS ,
regarding the progress of the Project at a minimum quarterly , and at such time
and in such a manner as the Department may require . Such reporting and
documentation may include , but not be limited to : operating statistics,
equipment usage , meetings , progress reports, and monthly performance
reports . The Subrecipient shall collect and submit to the Department such
financial statements , data, records, contracts , and other documents related to
the Project as may be deemed necessary by the Department. Reports shall
include narrative and financial statements of sufficient substance to be in
conformance with the reporting requirements of the Department. Progress
reports throughout the useful life of the project equipment shall be used , in part,
to document utilization of the project equipment. Failure to fully utilize the
project equipment in the manner directed by the Department shall constitute a
breach of contract, and after written notification by the Department, may result
in termination of the Agreement or any such remedy as the Department deems
appropriate .
b. Failure to comply with grant reporting and compliance guidelines set forth i n
the NCDOT PTO State Management Plan could result in financial penalties up
to and including loss of current and future grant funding .
c . Record Retention . The Subrecipient and its third party subrecipients shall retain
all records pertaining to this Project for a period of five (5) years from the date
of final payment to the Subrecipient , or until all audit exceptions have been
resolved , whichever is longer.
d. Project Closeout. The Subrecipient agrees that Project closeout does not alter
the reporting and record retention requirements of this Agreement.
e. State Auditor Oversight. The Subrecipient agrees to audit oversight by the
Office of the State Auditor , to provide the Office of the State Auditor with access
to accounting records , and to make available any audit work papers in the
possession of any auditor of the Subrecipient.
f. Financial Reporting and Audit Requirements . In accordance with 09 NCAC
03M .0205 , all reports shall be filed with the Department in the format and
method specified by the agency no later than three (3) months after the end of
the recipient's fiscal year, unless the same information is already required
through more frequent reporting . Audit Reports must be provided to the funding
agency no later than nine (9) months after the end of the recipient's fiscal year.
g . Parts Inventory . Financial audits must address parts inventory management.
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h. Th i rd Party Loans . Within 30 days of receipt , the Subreci pien t shall disclose t o
the Department any loans received from a local government entity or other
entity not party to this agreement.
i. Audit Costs . Unless prohibited by law, the costs of audits made in accordance
with Title 2 CFR 200 , Subpart F "Audit Requirements" are allowable charges to
State and Federal awards . The charges may be cons idered a di rect cost or an
allocated indirect cost , as determined in accordance with cost principles
outlined in Title 2 CFR 200 , Subpart E "Cost Principles ." The cost of any audit
not conducted in accordance with Title 2 CFR 200 and NCGS§ 159-34 is
unallowable and shall not be charged to State or Federal grants.
9 . Compliance with Laws and Regulations
a. No terms herein shall be construed in a manner that conflicts with the rules and
regulations of the Department or with state or federa l law.
b . The Subrecipient agrees to comply with all applicable state and federal laws
and regulations , including titles 09 NCAC 3M and 19A NCAC SB, as amended .
10. Conflicts of Interest Policy
The subrecipient agrees to file with the Department a copy of the sub recipient's policy
address i ng conflicts of interest that may arise involving the subrecipient's management
employees and the members of its board of directors or other govern ing body. The
sub recipient 's policy shall address situations in which any of these individuals may directly
or indirectly benefit , except as the subrecipient's employees or members of its board or
other governing body, from the subrecipient's disbursing of State funds, and shall include
actions to be taken by the subrecipient or the individual , or both , to avoid conflicts of
interest and the appearance of impropriety . The conflicts of interest policy shall be filed
with the Department pr ior to the Department disbursing funds to the subrecipient.
Prohibition on Bonus or Commission Payments
The Subrecipient affirms that it has not pa id and will not pay any bonus or commission
to any party to obtain approval of its Federal or State assistance application for the
Project.
11 . Tax Compliance Certification
The Subrecipient shall complete and submit to the Department a sworn written
statement pursuant to NCGS 143C-6-23(c}, stating that the Subrecipient does not have
any overdue tax debts , as defined by GS 105-243.1, at the Federal , State , or loca l level.
The Subrecipient acknowledges that the written statement must be submitted to the
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Department prior to execution of this Agreement and disbursement of funds. The
certification will be incorporated into th is Agreement as Attachment B.
12. Assignment
a . Unless otherwise authorized in writing by the Department , the Subrecipient
shall not assign any portion of the work to be performed under this Agreement,
or execute any contract , amendment , or change order thereto , or obligate itself
in any manner with any third party with respect to its rights and responsibilities
under this Agreement without the prior written concurrence of the Department.
b. The Subrecipient agrees to incorporate the terms of this agreement and any
applicable State or Federal requirements into written third -party contracts , sub -
agreements , and leases, and to take the appropriate measures necessary to
ensure that all Project participants comply with applicable Federal and State
laws, regulations , and directives affecting their performance, except to the
extent the Department determines otherwise in writing .
13. Hold Harmless.
Except as prohibited or otherwise limited by law , the Subrecip ient agrees to indemnify ,
save , and hold harmless the Department , the State of North Carolina and the United
States of America and its officers , agents , and employees acting within the scope of their
official duties against any liability, including costs and expenses , resulting from any willful
or intentional violation by the Subrecipient of proprietary rights , copyrights , or r ight of
privacy, arising out of the publication , translation , reproduct ion, delivery, use, or
disposition of any data furnished under the Project.
14. Real Property, Equipment, and Supplies.
Federal or State Interest. The Subrecipient understands and agrees that the Federal
or State Government retains an interest in any real property, equipment , and supplies
financed with Federal or State assistance (Project property) until , and to the extent, that
the Federal or State Government relinquishes its Federal or State interest in that Project
property . NCDOT shall be informed and included in all ribbon cuttings/ dedications/
groundbreakings . With respect to any Project property financed with Federal or State
assistance under this Agreement, the Subrecipient agrees to comply with the following
provisions, except to the extent FTA or the Department determines otherwise in writing :
a . Use of Project Property . The Subrecipient agrees to maintain continuing control of
the use of Project property. The Subrecipient agrees to use Project property for
appropriate Project purposes (which may include joint development purposes that
generate program income, both during and after the award period and used to
support public transportation activities) for the duration of the useful life of that
property, as required by FTA or the Department. Should the Subrecipient
unreasonably delay or fail to use Project property during the useful life of that
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property , the Subrecipient agrees that it may be required to return the enti re
amount of the Federal and State assistance expended on that property . The
Subrecipient further agrees to notify the Department immediately when any Project
property is withdrawn from Project use or when any Project property is used in a
manner substantially different from the representations the Subrecipient has made
in its Application or in the Project Description for this Agreement for the Project. In
turn , the Department shall be responsible for notifying FT A.
b. Maintenance and Inspection of Vehicles . The Subrecipie nt shall maintain vehicles
at a high level of cleanliness , safety, and mechan ical soundness in accordance
with the minimum maintenance requirements recommended by the manufacturer
and comply with the Department's State Management Plan ("SMP"). The
Subrecipient shall register all vehicle maintenance activities i nto the Department's
Asset Management System (AssetWorks) or an electronic version of same. The
Department shall conduct frequent inspections to confirm proper maintenance
pursuant to this subsection and the SMP . The Subrecipient shall collect and submit
to the Department at such time and in such manner as it may require i nformation
for the purpose of the Department's Asset Management System (AssetWorks) and
the Transit Asset Maintenance ("TAM ") Plan .
c . Maintenance and Inspection of Facilities and Equipment. The Subrecipient shall
maintain any Project facility, including any and all equipment installed into or added
on to the facility as part of the Project, in good operating order and at a high level
of cleanliness , safety and mechanical soundness in accordance with good facility
maintenance and upkeep practices and in accordance with the minimum
maintenance requirements recommended by the manufacturer for all equipment
installed in or added to the facility as part of the Project. Such maintenance shall
be in compliance with applicable Federal and state regulations or directives that
may be issued , except to the extent that the Department determines otherwise in
writing . The Subrecipient shall document its ma i ntenance program in a written
plan . The Department shall conduct inspections as it deems necessary to confirm
proper maintenance on the part of the Subrecipient pursuant to this subsection
and SMP . Such inspections may or may not be scheduled ahead of time but will
be conducted such that they shall not significantly interfere with the ongoing and
necessary functions for which the Project was designed . The Subrecipient shall
make every effort to accommodate such inspections by the Department in
accordance with the Department's desired schedule for such inspections.
d . The Subrecipient shall collect and submit to the Department at such time and in
such manner as the Department may require information for the purpose of
updating the TAM Plan Inventory and any and all other reports the Department
deems necessary . The Subrecipient shall also maintain and make available to the
Department upon its demand all documents, policies, procedures , purchase
orders, bills of sale , internal work orders and similar items that demonstrate the
Subrecipient's maintenance of the facility in good operating order and at a high
level of cleanliness, safety and mechanical soundness .
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e. Incidental Use . The Subrecipient agrees that any incidental use of Project property
will not exceed that permitted under applicable laws , regu lations , and directi ves .
f . Title to Vehicles . The Certificate of Title to all vehicles purchased under the
Approved Budget for this Project sha ll be in the name of the Subrecipient. The
Department's Public Transportation Division shall be recorded on the Certificate of
Title as first lien-holder. In the event of project termination or breach of con tract
provisions , the Subrecipient shall , upon written notification by the Department ,
surrender Project equipment and /or transfer the Certifi cate(s ) of Title for Proj ect
equipment to the Department or the Department's designee within 30 days of
request.
g . Encumbrance of Project Property . The Subrec i p ien t agrees to maintain
satisfactory continuing control of Project property as follows :
(1) Written Transactions. The Subrecipient agrees that it will not execute any
transfer of title , lease , lien , pledge , mortgage , encumbrance , third party
contract , subagreement , grant anticipation note, al ienation , innovative
finance arrangement (such as a cross border lease , leveraged lease , or
otherwise), or any other obligation pertaining to Project property , that in any
way would affect the continuing Federal and State interest in that Project
property .
(2) Oral Transactions . The Subrecipient agrees that it will not obligate itself in
any manner to any third party with respect to Project property .
(3) Other Actions. The Subrecipient agrees that it will not take any action
adversely affecting the Federal and State interest in or impair the
Subrecipient's continuing control of the use of Project property .
h. Alternative Use , Transfer, and Disposition of Project Property . The Subrecipient
understands and agrees any alternative uses , transfers , or disposition of project
property must be approved by the Department and done in accordance w ith
Departmental procedures.
1. Insurance Proceeds . If the Subrecipient receives insurance proceeds as a result
of damage or destruction to the Project property, the Subrecipient agrees to :
(1) Apply those insurance proceeds to the cost of replacing the damaged or
destroyed Project property taken out of service , or
(2) Return to the Department an amount equal to the remaining Federal and
State interest in the damaged or destroyed Project property .
j . Misused or Damaged Project Property . If any damage to Project property results
from abuse or misuse occurring with the Subrecipient 's knowledge and consent ,
the Subrecipient agrees to restore the Project property to its original cond ition or
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refund the value of the Federal and State interest in that property, as the
Department may require .
k . Responsibilities after Project Closeout. The Subrecipient agrees that Project
closeout by the Department will not change the Subrecipient's Project property
management responsibilities , and as may be set forth in subsequent Federal and
State laws , regulations, and directives, except to the extent the Department
determines otherwise in writing .
15. Insurance
The Subrecipient shall be responsible for protecting the state and/or federal financial
interest in the facility construction/renovation and equipment purchased under this
Agreement throughout the useful life . The Subrecipient shall provide, as frequently and
in such manner as the Department may require , written documentation that the facility
and equipment are insured against loss in an amount equal to or greater than the state
and/or federal share of the real value of the facility or equipment. Failure of the
Subrecipient to provide adequate insurance shall be considered a breach of contract and ,
after notification may result in termination of this Agreement. In addition, other insurance
requirements may apply. The Subrecipient agrees to comply with the insurance
requirements normally imposed by North Carolina State and local laws, regulations , and
ordinances, except to the extent that the Department determines otherwise in writing .
16. Termination
a. Either party may terminate the Agreement by providing 60 days written notice
to the other party , or as otherwise permitted by law.
b. Should the Subrecipient terminate the Agreement without the concurrence of
the Department, the Subrecipient shall reimburse the Department one hundred
percent (100%) of all costs expended by the Department and associated with
the work .
17. Additional Repayment Requirements and Remedies
a. The repayment requirements and remedies addressed in this Paragraph are in
addition to those repayment requirements and other remedies set forth
elsewhere in this Agreement, including the requirements to repay unspent
funds . No remedy conferred or reserved by or to the Department is intended
to be exclusive of any other available remedy or remedies, but each and every
such remedy shall be cumulative and shall be in addition to every other remedy
provided for in this Agreement, or now or hereinafter existing at law, in equity,
or by statute , and any such right or power may be exercised from time to time
and as often as may be deemed expedient.
b. If there is a breach of any of the requirements, covenants or agreements in this
Agreement (including, without limitation , any reporting requirements), or if there
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are any representations or warranties which are untrue as to a material fact in
this Agreement or in relation to the Project (including the performance thereof),
the Subrecipient agrees that the Department may require repayment from the
Subrecipient of an amount of funds to be determined in the Department's sole
discretion but not to exceed the amount of funds the Subrecipient has already
received under this Agreement.
18. Civil Rights and Equal Opportunity
Under this Agreement . the Subrecipient shall at all times comply with the
requirements included as part of this agreement in the Federal Terms and
Conditions.
19.Choice of Law and Venue
This agreement is to be interpreted according to the laws of the State of North
Carolina . The Parties hereby agree that the proper venue for any claims filed as a result
of this Agreement shall be the Superior Court of Wake County, North Carolina.
20. Severability
If any provision of the FTA Master Agreement or this Agreement for the Project is
determined invalid, the remainder of that Agreement shall not be affected if that remainder
would continue to conform to the requirements of applicable Federal or State laws or
regulations .
21 . Incorporated Terms and Conditions
In addition to the Terms and Conditions contained in this agreement and the terms
and conditions included in the grant application, which are hereby incorporated by
reference, additional terms and conditions incorporated by reference into this
agreement are checked below.
~ Federal Terms and Conditions, Attached
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22. Federal Terms and Conditions
State Management Plan . The State Management Plan for Federal and State
Transportation Programs and any subsequent amendments or revis ions thereto . are
herewith incorporated by reference , and are on file with and approved by the
Department. Nothing shall be construed under the terms of th is Agreement by the
Department or the Subrecipient that shall cause any conflict with Department, State , or
Federal statutes, rules , or regulations .
Allowable Costs Eligible costs are those costs attributable to and allowed under the
FTA program and the provisions of 2 CFR Parts 200 and 1201 , "U niform Administrative
Requirements , Cost Principles , and Audit Requirements for Federal Awards."
No Federal Government Obligations to Third Parties . The Subrecipient acknowledges
and agrees that , notwithstanding any concurrence by the Federal Government in or
approval of the solicitation or award of the underlying Agreement, absent the express
written consent by the Federal Government, the Federal Government is not a party to this
Agreement and shall not be subject to any obligations or liabilities to the Subrecipient or
any other party (whether or not a party to that contract) pertaining to any matter resulting
from the underlying Agreement.
The Subrecipient agrees to include the above clause in each contract financed in whole
or in part with Federal assistance provided by the FTA . It is further agreed that the clause
shall not be modified , except to identify the subcontractor who will be subject to its
provisions .
Program Fraud and False or Fraudulent Statements or Related Acts . The Subrecipient
acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as
amended , 31 USC§ 3801 et seq . and U .S . DOT regulations, "Prog ram Fraud Civil
Remedies ," 49 CFR part 31, apply to its actions pertaining to this project. Upon
execution of the underlying Agreement , the Subrecipient certifies or affirms the
truthfulness and accuracy of any statement it has made , it makes , it may make, or
causes to be made , pertaining to the underlying Agreement or the FTA assisted project
for which this Agreement work is being performed . In addition to other penalties that
may be applicable , the Subrecipient further acknowledges that if it makes, or causes to
be made, a false , fictitious . or fraudulent claim , statement , submission , or certification ,
the Federal Government reserves the right to impose the penalties of the Program
Fraud Civil Remedies Act of 1986 on the Subrecipient to the extent the Federal
Government deems appropriate .
The Subrecipient also acknowledges that if it makes, or causes to be made , a false .
fictitious, or fraudulent claim , statement, submission , or certification to the Federal
Government under a contract connected with a project that is financed in whole or in
part with Federal assistance originally awarded by FTA under the authority of 49 USC
chapter 53, the Government reserves the right to impose the penalties of 18 USC §
1001 and 49 USC§ 5323(1) on the Subrecipient, to the extent the Federal Government
deems appropriate .
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The Subrecipient agrees to include the above two clauses in each subcontract financed
in whole or in part with Federal assistance provided by FT A. It is further agreed that the
clauses shall not be modified . except to identify the subcontractor who will be subject to
the provisions .
Access to Records and Reports
a . Record Retention . The Subrecipient will retain , and will require its subcontractors of all
tiers to retain , complete and readily accessible records related in whole or in part to the
Agreement , including, but not limited to , data, documents, reports , statistics, sub-
agreements, leases , subcontracts, arrangements, other third -party agreements of any
type, and supporting materials related to those records .
c. Access to Records. The Subrecipient agrees to provide sufficient access to FTA and
its contractors to inspect and audit records and information related to performance of this
Agreement as reasonably may be required .
d. Access to the Sites of Performance. The Subrecipient agrees to permit FT A and its
contractors access to the sites of performance under this Agreement as reasonably may
be required .
Federal Changes. The Subrecipient agrees to comply with all applicable federal
requirements and federal guidance . All the standards or limits included in this agreement
are minimum requirements . The federal requirements and guidance that applied at the
time of the award this Agreement may be modified from time to time , and the modifications
will apply to the Subrecipient.
Civil Rights and Equal Opportunity. Under this Agreement, the Subrecipient shall at all
times comply with the following requirements and shall include these requirements in
each subcontract entered into as part thereof.
1. Nondiscrimination. In accordance with Federal transit law at 49 USC § 5332 , the
Subrecipient agrees that it will not discriminate against any employee or applicant for
employment because of race, color, religion, national origin, sex, disability, or age. In
addition, the Subrecipient agrees to comply with applicable Federal implementing
regulations and other implementing requirements FTA may issue .
2 . Race. Color. Religion. National Origin. Sex. In accordance with Title VII of the Civil
Rights Act , as amended , 42 USC§ 2000e et seq ., and Federal transit laws at 49 USC§
5332, the Subrecipient agrees to comply with all applicable equal employment opportunity
requirements of U .S . Department of Labor (U.S. DOL) regulations, "Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of Labor,"
41 CFR chapter 60 , and Executive Order No. 11246, "Equal Employment Opportunity in
Federal Employment," September 24, 1965, 42 USC§ 2000e note, as amended by any
later Executive Order that amends or supersedes it, referenced in 42 USC § 2000e note.
The Subrecipient agrees to take affirmative action to ensure that applicants are employed,
and that employees are treated during employment, without regard to their race, color ,
religion , national origin. or sex (including sexual orientation and gender identity). Such
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action shall include , but not be limited to , the following : employment, promotion , demotion
or transfer, recruitment or recruitment advertising , layoff or term inatio n ; rates of pay o r
other forms of compensation ; and selection for training , including apprenticeship. In
addition, the Subrecipient agrees to comply w ith any imp lementing requirements FTA
may issue .
3. Age . In accordance with the Age Discrimination in Employment Act , 29 USC §§
621634 , U.S. Equal Employment Opportunity Commission (U.S . EEOC) regulations, "Age
Discrimination in Employment Act," 29 CFR part 1625 , the Age Discrimination Act of
1975, as amended , 42 USC§ 6101 et seq ., U .S. Health and Human Services regulations ,
"Nondiscrimination on the Basis of Age in Programs or Act ivities Receiving Federal
Financial Assistance ," 45 CFR part 90 , and Federal transit law at 49 USC § 5332, the
Subrecipient agrees to refrain from discrimination against present and prospective
employees for reason of age . In addition . the Subrecipient agrees to comply with any
implementing requirements FTA may issue .
4 . Disabilities . In accordance with section 504 of the Rehabilitation Act of 1973, as
amended, 29 USC§ 794, the Americans with Disabilities Act of 1990, as amended , 42
USC§ 12101 et seq ., the Architectural Barriers Act of 1968, as amended , 42 USC§ 4151
et seq ., and Federal transit law at 49 USC§ 5332 , the Subrecipient agrees that it will not
discriminate against individuals on the basis of disability . In addition , the Subrecipient
agrees to comply with any implementing requirements FTA may issue.
Disadvantaged Business Enterprises . It is the policy of the North Carolina Department of
Transportation that Disadvantaged Business Enterprises (DBEs) as defined in 49 CFR
Part 26 shall have the equal opportunity to compete fairly for and to participate in the
performance of contracts financed in whole or in part by Federal Funds. The Subrecipient
is also encouraged to give every opportunity to allow DBE participation in Supplementa l
Agreements . The Subrecipient. subconsultant, and subcontractor shall not discriminate
on the basis of race, religion , color, national origin , age , disability or sex in the
performance of this contract. The Sub recipient shall comply with applicable requirements
of 49 CFR Part 26 in the award and administration of federally assisted contracts. Failure
by the Subrecipient to comply with these requirements is a material breach of this
contract, which will result in the termination of this contract or such other remedy, as the
Department deems necessary .
When payments are made to Disadvantaged Business Enterprise (DBE) Subrecipients.
including material suppliers , Subrecipients at all levels (Subrecipient , Subconsultant or
Subrecipient) shall provide the Contract Administrator with an accounting of said
payments . The accounting shall be listed on the Department's Subrecipient Payment
Information Form (Form DBE-IS). In the event the Subrecipient has no DBE participation ,
the Subrecipient shall indicate this on the Form DBE-IS by entering the word 'None' or
the number 'zero' and the form shall be signed . Form DBE-IS may be accessed on the
website at: https://apps.dot.state.nc .us/quickfind/forms/Default.aspx.
A responsible fiscal officer of the payee Subrecipient, subconsultant or Subrecipient who
can attest to the date and amounts of the payments shall certify that the accounting is
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correct. A copy of an acceptable report may be obtained from the Department of
Transportation . This information shall be submitted as part of the requests for payments
made to the Department.
Prompt payment provisions . When a subcontractor has performed in accordance with
the provisions of his contract, the contractor shall pay to his subcontractor and each
subcontractor shall pay to his subcontractor, within seven days of receipt by the
contractor or subcontractor of each periodic or final payment, the full amount received
for such subcontractor's work and materials based on work completed or service
provided under the subcontract NCGS §22C-1 .
Incorporation of FTA Terms . Provisions of this Agreement include, in part, certain
standard terms and conditions required by the U.S. DOT. All contractual provisions
required by the U.S . DOT, as set forth in FTA Circular 4220 .1, as amended, are
incorporated by reference . Anything to the contrary herein notwithstanding , all FTA-
mandated terms shall be deemed to control in the event of a conflict with other provisions
contained in this Agreement. The Subrecipient shall not perform any act, fail to perform
any act, or refuse to comply with any Department request, which would cause the
Department to be in violation of FTA terms and conditions, as referenced in the current
FTA Master Agreement shall prevail and be the instrument governing the receipt of
Federal assistance from the Federal Transit Administration .
Energy Conservation . The Subrecipient agrees to comply with mandatory standards and
policies relating to energy efficiency, which are contained in the state energy conservation
plan issued in compliance with the Energy Policy and Conservation Act.
Debarment, Suspension. Ineligibility and Voluntary Exclusion . The Subrecipient shall
comply and facilitate compliance with U.S. DOT regulations , "Non-procurement
Suspension and Debarment," 2 CFR part 1200, which adopts and supplements the U.S.
Office of Management and Budget (U.S . 0MB) "Guidelines to Agencies on Government-
wide Debarment and Suspension (Non-procurement)," 2 CFR part 180. As such , the
Subrecipient shall verify that its principals, affiliates, and subcontractors are eligible to
participate in this federally funded Agreement and are not presently declared by any
Federal department or agency to be :
a) Debarred from participation in any federally assisted Award ;
b) Suspended from participation in any federally assisted Award;
c) Proposed for debarment from participation in any federally assisted Award ;
d) Declared ineligible to participate in any federally assisted Award ;
e) Voluntarily excluded from participation in any federally assisted Award; or
f) Disqualified from participation in ay federally assisted Award .
By signing and submitting this Agreement , Subrecipient certifies as follows:
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The certification in this clause is a material representation of fact relied upon by the
Department. If it is later determined by the Department that the Subrecipient knowingly
rendered an erroneous certification, in addition to remedies available to the Department,
the Federal Government may pursue available remedies , including but not limited to
suspension and/or debarment. The Subrecipient agrees to comply with the requirements
of 2 CFR part 180 , subpart C , as supplemented by 2 CFR part 1200 , throughout the
period of this Agreement. The Subrecipient further agrees to include a provision requiring
such compliance in its lower tier covered transactions. These provisions apply to each
contract at any tier of $25,000 or more , and to each contract at any tier for a federally
required audit (irrespective of the contract amount), and to each contract at any tier that
must be approved by an FT A official irrespective of the contract amount.
Lobbying Restrictions . The Subrecipient agrees that neither it nor any third-party
participant will use federal assistance to influence any officer or employee of a federal
agency, member of Congress or an employee of a member of Congress , or officer or
employee of Congress on matters that involve this agreement, including any extension or
modification, according to the following:
(1) Laws, Regulations, Requirements , and Guidance . This includes :
(a) The Byrd Anti-Lobbying Amendment , 31 USC§ 1352 , as amended,
(b) U.S . DOT regulations , "New Restrictions on Lobbying ," 49 CFR part 20 , to the extent
consistent with 31 USC§ 1352, as amended , and
(c) Other applicable federal laws, regulations , requirements , and guidance prohibiting the
use of federal assistance for any activity concerning legislation or appropriations designed
to influence the U .S. Congress or a state legislature , and
(2) Exception . If permitted by applicable federal law, regulations, requirements, or
guidance , such lobbying activities described above may be undertaken through the
subrecipient's proper official channels .
The Subrecipient agrees to submit a signed and dated Certification on Lobbying that
appears in the attachment.
Clean Air Act and Federal Water Pollution Control Act. The Subrecipient agrees :
1) It will not use any violating facilities ;
2) It will report the use of facilities placed on or likely to be placed on the U.S. EPA "List
of Violating Facilities;"
3) It will report violations of use of prohibited facilities to FTA ; and
4) It will comply with the inspection and other requirements of the Clean Air Act, as
amended, (42 USC §§ 7401 -7671q); and the Federal Water Pollution Control Act as
amended, (33 USC§§ 1251-1387).
NCDOT PTO Federa l Agreement
Revised 12/28/2018
Page 18 of 23
060120 HCBOC Page 44
Public Transportation Employee Protective Arrangements . The Subrecipient agrees to
comply with the following employee protective arrangements of 49 USC§ 5333(b):
1. Sections 5307 and 5339 . Under this Agreement or any Amendments thereto that
involve public transportation operations that are supported with 49 USC § 5307 or 49
USC § 5339 federal assistance , a certification issued by U.S. DOL is a condition of the
Contract.
2 . Section 5311 . When the Agreement involves public transportation operations and is
supported with federal assistance appropriated or made available for 49 USC § 5311 ,
U.S . DOL will provide a Special Warranty for its Award . The U .S. DOL Special Warranty
is a condition of the Agreement.
3 . Section 5310 . The conditions of 49 USC § 5333(b) do not apply to Subrecipients
providing public transportation operations pursuant to 49 USC § 5310 . FTA reserves the
right to make case-by-case determinations of the applicability of 49 USC§ 5333(b) for all
transfers of funding authorized under title 23, United States Code (flex funds), and make
other exceptions as it deems appropriate , and , in those instances , any special
arrangements required by FTA will be incorporated herein as required .
Charter Service. The Subrecipient agrees to comply with 49 USC 5323(d), 5323(r), and
49 CFR part 604, which provides that recipients and subrecipients of FTA assistance are
prohibited from providing charter service using federally funded equipment or facilities if
there is at least one private charter operator willing and able to provide the service, except
as permitted under:
1 . Federal transit laws, specifically 49 USC§ 5323(d);
2 . FTA regulations , "Charter Service ," 49 CFR part 604;
3 . Any other federal Charter Service regulations; or
4 . Federal guidance , except as FTA determines otherwise in writing .
The Subrecipient agrees that if it engages in a pattern of violations of FTA's Charter
Service regulations, FTA may require corrective measures or impose remedies on it.
These corrective measures and remedies may include:
1. Barring it or any subcontractor operating public transportation under its Award that has
provided prohibited charter service from receiving federal assistance from FTA;
2. Withholding an amount of federal assistance as provided by Appendix D to part 604 of
FTA's Charter Service regulations ; or
3. Any other appropriate remedy that may apply . The Subrecipient should also include
the substance of this clause in each subcontract that may involve operating public transit
services .
NCDOT PTO Federal Agreement
Revised 12/28/2018
Page 19 of 23
060120 HCBOC Page 45
School Bus Operations . The Subrecipient agrees to comply with 49 USC 5323(f), and 49
CFR part 605 , and not engage in school bus operations using federally funded equipment
or facilities in competition with private operators of school buses. except as perm itted
under:
1. Federal transit laws , specifically 49 USC § 5323(f);
2 . FTA regulations , "School Bus Operations ," 49 CFR part 605 ;
3. Any other Federal School Bus regulations ; or
4 . Federal guidance , except as FTA determines otherwise in writing .
If Sub recipient violates this School Bus Agreement , FT A may:
1. Bar the Subrecipient from receiving Federal assistance for publ ic transportation ; or
2 . Require the Subrecipient to take such remedial measures as FTA considers
appropriate .
When operating exclusive school bus service under an allowable exemption . the
contractor may not use federally funded equipment, vehicles , or facilities .
The Subrecipient shall include the substance of this clause in each subcontract or
purchase under this contract that may operate public transportation services .
Substance Abuse Requirements (Recipients of Sections 5307. 5311. and 5339 funds
QD.!y}. The Subrecipient agrees to establish and implement a drug and alcohol testing
program that complies with 49 CFR parts 40 and 655 , produce any documentation
necessary to establish its compliance with part 655 , and permit any authorized
representative of the United States Department of Transportation or its operating
administrations or the Department to inspect the facilities and records associated with the
implementation of the drug and alcohol testing program as required under 49 CFR part
655 and review the testing process. The Subrecipient agrees further to submit the Drug
and Alcohol Management Information System (DAMIS) reports before February 15 to
NCDOT Public Transportation Compliance Office or its designee .
23. Contract Administrators .
All notices permitted or required to be given by one Party to the other and all questions
about this Agreement from one Party to the other shall be addressed and delivered to the
other Party's Contract Administrator. The name , postal address , street address,
telephone number, fax number, and email address of the Parties' respective initial
Contract Administrators are set out below. Either Party may change the name, postal
address , street address, telephone number , fax number, or email address of its Contract
Administrator by giving timely written notice to the other Party.
NCDOT PTO Federal Ag reement
Revised 12/28/2018
Page 20 of 23
060120 HCBOC Page 46
For the Department:
Name :
Title :
Agency :
Email :
MSC :
Myra Freeman
Financial Manager
NCDOT/PTD
Msfreeman1@ncdot.gov
1550 Mail Service Center -Raleigh , NC 27699-1550
Physical
Address : 1 S . Wilmington St, Rm 542, Transportation Building, Raleigh , NC 27601
Phone : 919-707-4672 Fax : 919-733-2304
For the Subrecipient:
Name:
Title:
Agency : f/ a.me!-+ /I ,e.,._ K "',.,; TrQ./)5., t Si 01, w1 _
Address :
Email :
e>L~ 0 A ~CA.."-QJtu-Vri've.. / ,P O {3 fS b'll~fur\ rJ<,c}75t/jp
/ '5ncN+i ~ hture+I-. £2¥_5
Phone: (q,o) <g!L/ -4DICf
;>
NCDOT P TO Federal Agreemen t
Revised 12/28/2018
Page 21 of 23
060120 HCBOC Page 47
IN WITNESS WHEREOF , this Agreement has been executed by the Department , an
agency of the State of North Carolina , and the Subrecipient by and through a duly
authorized representative and is effective the date and year first above written .
SUBRECIPIENT'S FEDERAL TAX ID NUMBER:
SUBRECIPIENT'S FISCAL YEAR END :
ATTEST:
TITLE:
ATTEST:
TITLE:
NCDOT PTO Federal Agreement
Revised 12/28/2018
BY :
TITLE :
BY:
TITLE:
COUNTY OF HARNETT
JUNE 30, 2021
CHAIRPERSON
DEPARTMENT OF
TRANSPORT A Tl ON
DEPUTY SECRETARY FOR
MUL Tl-MODAL TRANSPORTATION
Page 22 of 23
060120 HCBOC Page 48
Attachment
Certification Regarding Lobbying
The Subrecipient certifies, to the best of his or her knowledge and belief. that:
(1) No Federal appropriated funds have been paid or will be paid , by or on behalf of the
undersigned , to any person for influencing or attempting to influence an officer or
employee of an agency , a Member of Congress. an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant , the making of any Federal loan , the entering
into of any cooperative agreement, and the extension , continuation , renewal ,
amendment, or modification of any Federal contract, grant , loan , or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency , a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan , or cooperative
agreement , the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(3) The Subrecipient shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants , and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly .
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than
$10 ,000 and not more than $100,000 for each such failure.
Subrecipient's Authorized Representative
Title :
Date :
NCDOT PTO Federal Agreement
Revised 12/28/2018
Page 23 of 23
060120 HCBOC Page 49
APPENDIX A
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION DIVISION
PROJECT NUMBER: 20 -CA-04 0
APPROVED BUDGET SUMMARY
EFFECTIVE DATE JANUARY 20 , 2020
PROJECT SPONSOR: HARNETT COUNTY
PRO J ECT DESCRIPTION : FY2020 CORONAVIRUS AID , RELIEF AID , RELIEF AND ECONOMIC SECURITY (CARES A<
I. TOTAL PROJECT EXPENDITURES
DEPARTMENT -4522 OPERATING-49233.30.1.2
PER IOD OF PERFORMANCE JANUARY 20 , 2020 -JUNE 30 , 2021
II. TOTAL PROJECT FUNDING
TOTAL
OPERATING
AGREEMENT#
49233.30.1.2
TOTAL
100%
$349,369
$349 ,369
FEDERAL
100%
$349 ,369
$349 ,369
STATE
0%
$0
$0
$349 ,369
LOCAL
0%
$0
$0
060120 HCBOC Page 50
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION DIVISION
A PPROVED PROJECT BUDGET
EFFECTIVE JANUARY 20, 2020
PROJECT : 20-CA-040
SPONSOR: HARNETT COUNTY
WBS: 49233 .30 .1.2
------------------------------------------------------------------------------------------------------------------· DEPARTMENT 4522 -OPERATING -------------------------------------------------------------------------------------.... --------------.. ------------.
OBJECT-TITLE
G315
G849
APPROVED
BUDGET
EMER RELIEF -OPERATING 100% activities $ 349 ,369
Other Contra Accounts
TOTAL OPERATING $ 349,369
Approv ed Operating Budget
Page 2 of 2
060120 HCBOC Page 51
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060120 HCBOC Page 52
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060120 HCBOC Page 53
Boa rd \!('ding
,\~l'rHla Item
Agenda Item ___ ']_.._ __ _
\111 11\<, ll\ll Ot·tolH·t 21.2111'1
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060120 HCBOC Page 54
lrnporiart A publrc hear·ng MUST be conducted Nt1et11er or not requested by the Pubrr~
PUBLIC HEARING RECORD
Section 5311 (ADTAP) 5310, 5339 , 5307 and applicable State f unding. or combination thereof
AP PLICA NT: County of Harnett
DATE October 21, 2019
PLACE· Harnett County Administrative Building , 102 E Front St, Lillington NC
TIME : 6:00 PM
How many BOARD MEM BERS attended the public hearing? _!j_
How many members of the PUBLIC attended the public hearing? J_f)_
Public Attendance Surveys
r J (Attach ed)
QrOffered at Pub/Jc Hearmg but none completed)
H~.-.._,e +-t-Co .... Y'{Y (joc...,,..J
the undersigned representing . 01-Co"'? rq .5 .s, o"" e..-..s,___ do hereby certify to th e Nortt1
Carolina Depart ment of T ranspor1at1on that a Public Hearing was neld as rndrcated above ano
During the Public Hearing
'Si{(NO pub l!.f comm ents) = (Public Comments were made ano mee/J11g n1111utes
will be submitted after boa,d app1ov,1J)
The estimated date for board approval of meeting minute s rs
I '\, .
/(~J:t~
S,gna\ure or Clerk t
I
w-/~
he Board
tr 1o.~J.e. t ((~q; If\ 4, W ~ e e { er'1 Cf ev" I< -f..o ~e_
Prr Name and_J1 tle /J J
ooc....0<A
JD-~ 1-/9
Date
1Jfl\ Seu/ Jfrrt•
r. 't \
\ .,
I .
" {
I
060120 HCBOC Page 55
I\ 2021 Public He.1ring l\1ceti n g M inute~
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060120 HCBOC Page 56
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060120 HCBOC Page 57
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060120 HCBOC Page 58
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060120 HCBOC Page 61
PROGRAM SUMMARY SHEET REQUIREMENTS CARES ACT 5311 Rural
Formula
NORTH CAROLI N A
FEDERAL
Operating, Capital, Planning -CARES Act
BACKGROUND
On Fr iday, March 27 , 2020, President Trump signed the Coronav irus Aid , Relief. and
Economic Security (CARES ) Act into law . The CARES Act provides emergency assistance
and health care response for individuals , families and businesses affected by the COVID-
19 pandemic and provides emergency appropriations to support Executive Branch agency
operations during the COVID-19 pandemic .
~----------l------------------------------
PRINCIPLE
ELIGIBLE
SUBRECIPIENTS
ELIGIBLE SERVICE
and SERVICE AREA
FINANCIAL
CAPACITY
and MANAGEMENT
AUDIT REPORTS
and FINANCIAL
STATEMENTS
This guidance is for all subrecipients receiving capital , administration , and operating
assistance to support public transportation in rural areas (areas with populations of less
than 50,000).
In order to be eligible to apply for funds , transit providers must have a signed resolution
from the County Commissioners of each county served , designating them as the 5311
recipient in their jurisdiction . Starting in FY 2018 , these resolutions are updated on a 5-
year basis. The resolut ion is part of the grant application process .
North Carolina 's coordinated approach to service del ivery allows a single applicant within
each designated service area .
The project number will be identified as YY -CA -XXX (YY=Year; XXX= System#). It may
be followed by an O (operating) or S (statewide funding only). This designation identifies
the program fundina or use.
General public transportation activities in rural North Carolina (areas outside urbanized area
boundaries) are the focus of this funding . The goal of the Section 5311 program is to
enhance the overall mobility of people living in rural areas . Therefore , projects may include
transportation to or from rural areas. Service must be open and promoted to the general
public. However, a rural transit provider may design its Section 5311 funded services to
maximize use by members of the general public who are transportation disadvantaged .
Transportation disadvantaged people include seniors , people with disabilities, and low-
income individuals . Providers receiving both 5311 and 5307 funds must have a method of
allocating costs between the two programs .
PTO suggests Subrecipients have sufficient funds to operate and maintain the NC DOT
funded program for at least three months without incoming revenue from grants.
Subrecipients must have fiscal control and accounting procedures sufficient to permit the
tracking and reporting of grant funds . Any funds borrowed from a parent organization or
governmental organization must be reported to NCDOT within 15 days.
Subrecipients that expend more than $500,000 in federal funds from all sources (including
federal funds provided through NCDOT) in a year must submit the annual single aud it
required by 09 NCAC 0 3M and evidence of resolution of findings related to the transit
program to NCDOT. The value of a bus or van purchased must be considered when
determining whether a Subrecipient meets the threshold for a single audit.
1
060120 HCBOC Page 62
PROGRAM SUMMARY SHEET REQUIREMENTS
Subrecipients will title the equipment and NCDOT Public Transportation Division be named
VEHICLE TITLES first lien holder. When the project equipment has been replaced , NCDOT will release the
lien . Useful life standards are maintained in NCDOT's Transit Asset Management (TAM)
Tier II Sponsored Plan . This inventory is updated on an annual basis .
INSURANCE Subrecipients will maintain insuran ce as defined in the procedures .
Subrecipients w ill maintain project equipment at a high level of cleanliness , safety , and
mechanical soundness . An 80 percent on-time performance standard for equipment and
MAINTENANCE wheelchair lifts has been set. All maintenance act ivities are entered into Trapeze EAM
and performance is monitored. FTA and state funded fac ilities require a written
maintenance plan and annual submission of the maintenance performed .
PTO discourages incidental uses of real property unless it can generate additional
revenues for the transit system or, at a reasonable cost , enhances system ridership . Prior
INCIDENTAL USE written approval is required for incidental uses of rea l property which must be compatible
with the original purposes of the contract. Incidental uses, such as meal delivery, are
a llowed if they do not interfere with the public transit service and cover the costs of the
uses. Nutrition orograms must cover the ooeratina costs attributable to meal deliverv.
NCDOT Public Transportation Division requires quarterly and year end reports. Program
PROGRAM status reports are also required with each claim submitted . Failure to submit reports on
REPORTING AND time will result in a reduction in the Rural Operating Assistance Program (ROAP}.
NC DOT Public Transportation Division maintains all procedures required for oversight.
These expectations, the State Management Plan . funding applications and Certifications
and Assurances must be followed to maintain good standing for future funding. Failure to
OVERSIGHT submit re(!orts on time will result in a reduction in the Rural Operating Assistance
Program {ROAP}.
Section 5311 Circular -C 9040 1 G
Award Management Requirements 5010 1 E.
09 NCAC 03M
Third Party Contracting Guidance 4220 1 F
NCDOT's Business Guide
REFERENCES Federal Transit Administration
Annual Certifications and Assurances and Agreements
Additional Terms & Conditions in the agreement
State Management Plan
PTO 5311 application overview and program material
UPDATES/REVISIONS Original Date: April 21 . 2020
2
060120 HCBOC Page 63
Legal Applicant Name: County of Harnett
System Type (check one)
D Small Urban (5307) ~ Rural (Section 5311)
NORTH CAROLINA DEPARTMENT OF
TRANSPORTATION
CARES Act Operating Funds (CA)
Program Overview and Application
North Carolina Department of Transportation
Integrated Mobility Division
April 23, 2020
060120 HCBOC Page 64
Introduction
On Friday, March 27, 2020, President Trump signed the Coronavirus Aid, Relief, a nd Economic
Security (CARES) Act into law. The CARES Act provides emergency assistance and he alth care
response for individuals, families and businesses affected by the COVlD-19 pandemic and
provides emergency appropriations to support Executive Branch agency operations during the
COVTD-19 pandemic.
CARES Act (CA) gran ts are availab le to rural and small urban public transportation systems to
continue providing serv ices and assist with operating expenses for items including staff,
s upplies, and other related operating expenses. To qualify for CA funds, the appl icant must be
the Designated Recipient of Section 5311 or Section 5307 funding.
Eligible Applicants and Reimbursement
All counties receiving Section 5311 and/or Section 5307 funds are eligible to apply for CARES Act
funding. Section 5311 e ligibl e applicants are designated in each county b y the County
Commissioners as stated in th eir "5311 Designee Certification" form, signed by the C hairman of
the County Commissioners of each county. This designation is a 5-year designation and is
currently in place for the period of 2018 through 2022.
The CA grant will reimburse systems for 100% of the net operating expenses. Net operating
expenses are those expenses remaining after the provider subtracts operating revenues from
eligible operating expenses. Operating revenues must include farebox revenues . Farebox
revenues include fares paid by riders who are later reimbursed by a human service agency or
other user-side subsidy arrangement. Farebox revenues do not include payments made directly
to the transit system by human service agencies to purchase service. However, purchase of
transit passes or o ther fare media for clients would be considered farebox revenu e. A voluntary
or mandatory fee that a college, university, or similar institution imposes on all its students for
free or discounted transit ser vice is not farebox revenue. Farebox revenue must be used to
red uce total operating expenses (treated as revenue).
Net Operating Expenses = Total Eligible Operating Expenses -Fare Revenues
Note: Income from contrac ts to provide human service transportation may be used either to
reduce the net project cost (treated as revenue) or to provide l oca l match for operating assistance.
In either case, the cost of providing the contract service must be included in the total project cost.
Reimbursement will be made in one of two line items on the reimbursement Operating budget
form:
M349 -Emergency Relief Operating
M350 -Non Fixed Rate ADA Paratransit
060120 HCBOC Page 65
Eligible Activities
• All o p e rating expen ses (after su btrac tin g fare revenues) are el ig ibl e und e r Section 5307 and
Section 5311 fo r a ll recipients in large urban, small urban, and rural areas that are incurred
on or after January 20, 2020, including the following:
• Provision of transit service, including but not limited to:
o Driver and other operations worker salaries
o Fuel
o Suppli es (including personal protective equipment and cleaning supplies)
• Administrative leave for o pera ti ons e mployees (including employees pe rformin g
m aintenan ce): Administra tive leave is an administrativel y authorized absen ce from duty
without loss of pay or reduction in an employee's available leave. In the context o f the
COVID-19 public health e mergency, administrative leave cou ld include, but is n o t limite d
to, leave for an e mployee who is no t requ ired to work due to a reduction in service or
leave for a worker w ho is quarantined after pote ntial expos ure to an individu a l infected
with COVID-19.
• Ex is tin g operations and maintenance service contracts, whether previously fund e d by
federa l or n on-federal fund s. Contrac ts tha t were funded with non-federal fund s and that
did not fo llow federal procurement requirements woul d need to submit a request for a
waiver to the Emer gency Re li e f docke t and the waiver would need to be app roved by FT A.
Period of Performance
IMl'OR 11d\ I: This application for Coronavirus Aid, Relief, and Economic Security funds
covers a 2-year period, with the period of performance from January 20, 2020 to June 20, 2022 .
Program Monitoring and Oversight
The Mobility Developme nt Speciali s ts from the N.C. Departme nt of Transportation will provide
technical assistance, approve re imburse me nt claims, monitor the implementation of the project,
make on-site visits to monitor compliance with fe deral regulations and evaluate project
p e r formance . The li s t o f Mobility Development Specialist assignments is at th e e n d of this
application booklet.
060120 HCBOC Page 66
Apply ing for Funds
A pplication In troduction
The C AR ES Ac t G ra nt a pplicati o n bu dgets ca n b e fo und i n t he Enterpri se Bu si ne s s Services (E BS)
porta l on the NCDOT w e b s ite a t htt ps://w ww .ebs .n c .gov . Th e Oper a tin g budget te mpl a t es a r e na m e d :
Program ID Descri ption
5311 Ap pli cation :
P2020_5311 _CARES_OPER FY20 CARES Operating
530 7 Appli cation :
P2020_5307 _CARES_OPER FY20 5307 SUBS_CARES OPERATING
NOTE:
Applicants who have submitted a complete FY 2020 application package for 5311 Administrative/
Operating or 5307 funding are only required to submit the following supporting documents below.
The checkboxes to the left of the documents are the "application checklist", please check off each
document completed for submiss ion.
~ Coron aviru s A id, Re li ef, and Eco no m ic Secu r ity Appl icatio n (thi s d oc ument)
~ P roof of c urre ntly acti ve DU NS
~ Sig ned FY2 0 Certi fic ations and A ssura n ces
~ Signed FY20 Auth o ri zi n g Re s o luti o n (fro m ei th e r 53 11 o r 5307 appl ica ti on )
~ O nline Budget
The C AR ES Act G r a nt a pplica ti on mus t b e s u b mitte d th rou g h E BS no later than May 8, 2020.
The d o cu m ents identifie d a bove mus t b e attache d to the a pplica ti o n in EB S.
060120 HCBOC Page 67
T imetab le
DATES
A pri 1 23, 2020
April 23 -May 8, 2020
May 8, 2020
May 8, 2020
TBD
TBD after FT A Review
Application Timeline
TASK/EVENT
• Grant Application Package Distributed
• MOS' Available to Assist Grantees
• Grant Application Due to NCDOT
• Grant Application Review Process Begins
• FTA grant review and award for federal funding
• Effective date of two-year grant agreement
Submitting Claims
----========
Claims for CARES funds must be accompanied by documentation supporting expenses
being reported.
GENERAL:
If you want a waiver for things like procurement requirements or charter rules please make s ure to
put something in the Emergency Relief Docket, the docket item will need to be referenced for those
expenses
• The Emergency Relief Docket (FTA-2020-0001 at 1v1\ w.r~ulati_gn~.iov) is ope n and
available for requests for relief from FT A statutory and administrative requirements of
Section 5307 and 5311 funding. The Emergency Relief Docket allows grantees to request a
waiver from FTA requirements during or after an emergency. Grant recipients should
discuss the need for a waiver with the FTA regional office prior to submitting a requ est to
the docket. Any requests or approvals from FTA requirements should b e referenced in the
grant application.
• There is no limit on the amount of CARES Act funds that may be used for operating,
capital, or planning expenses.
• There is no limit on the amount of CARES Act fund s that may be used for paratransit
service.
• Lost revenue is an eligible expense under the CARES Act. To implement this provision,
FTA will reimburse any eligible expenses that occurred on or after January 20, 2020,
including eligible expenses tha t would have otherwise been paid for by the lost revenue.
060120 HCBOC Page 68
This includes all of the expenses normally eligible under Urbanized Area Formula Grants
(Section 5307) or the Formula Grants for Rural Areas Program (Section 5311) that occurred
on or after January 20, 2020, at a 100°/.) Federal share. It also includes reimbursing for any
n e t operating expenses (after subtracting farebox revenues), for all Urbanized Area or
Rural recipients.
• All operating expenses (after subtracting fare revenues) are eligible under Section 5307 and
Section 5311 for all recipi ents in large urban, s mall urban , and rural areas that are incurred
on or after January 20, 2020 , including th e following:
o Provision of transit service, including but not limited to:
• Driver and other operations worker salaries
• Fuel
• Supplies (including personal protective equipment and cleaning supplies)
o Administrative leave for operations employees (including employees performing
mainte nance): Administrative lea ve is an administratively authorized absence from
duty without loss of pay or reduction in an employee's available leave. In the
context of the COVID-19 public health emergency, administrative leave could
include, but is not limited to, leave for an employee who is not required to work
due to a reduction in service or leave for a worker who is quarantined after
potential exposure to an individual infected with COVID-19.
o Existing operations and maintenance service contracts, whether previously funded
by federal or non-federal funds. Contracts that were funded with non-federal fund s
and that did not follow federal procurement requirements would need to submit a
request for a waiver to the Emergency Relief docket and the waiver would need to
be approved by FT A.
Please provide a summary using the CARES Act Claim Summary Sheet or something similar. A
Claim Summary Sheet for your use is provided in this application.
060120 HCBOC Page 69
Mobility D ev elopment Specialist List
JOHN VINE-HODGE (Interim) PAMELA DIGIOVANNI ANTHONY "TONY" SUMTER MATT WATTERSON
919-707-2607 919-707-4680 Small Urban 919-707-4682
javinehodgec@ncdot.gov Qmdigiovanni@ncdot.gov 919-707-4689 m jwatterson(@ncdot.gov
Urban Urban javinehodgec@ncdot.gov Small Urban
BUNCOMBE IREDELL CARTS smpo YVEDDI (Davie,Stokes,
HAYWOOD (MT PROJECTS) MECKLENBURG (Craven,Jones ,Pamlico) Surry, Yadkin)
WESTERN CAROLINA UNION ONSLOW APPALCART (Watauga)
Henderson(WCCA) Charlotte Area Transit System PITT CLEVELAND
Asheville (CATS) Greenville smpo GASTON smpo
WPRTA (Alexander , DAVIDSON Jacksonville smpo LINCOLN
Burke,Caldwell,Catawba) GUILFORD LEE Gastonia
DURHAM FORSYTH / Winston-Salem MOORE TAR RIVER TRANSIT smpo
JOHNSTON Greensboro RCATS (Montgomery, (Edgecombe, Nash)
ORANGE High Point (sm) Randolph) WAYNE smpo
WAKE Piedmont Authority (PART) ARHS (Camden.Chowan, ALAMANCE
Chapel Hill CUMBERLAND Currituck,Pasquotank, CHATHAM
Go Cary HOKE Perquimans) Burlington smpo
Go Durham Fayetteville CPTA (Bertie,Halifax,
Go Raleigh ROWAN Hertford, Northampton)
Go Triangle Concord KARTS (Vance, Warren,
BRUNSWICK / Myrtle Beach Salisbury Franklin, Granville)
MPO
NEW HANOVER/ WAVE
CABARRUS WILSON City/ County
ALEXIUS FARRIS KENETTA MCCLEAN BERNARD CLARK KEVIN EDWARDS
919 -707-4698 919-707-4673 919-707-4678 919-707-4695
aafarris@ncdot.gov km mclean@ncdot.gov bbclark2@ncdot.gov kbedwards2@ncdot.gov
Rural Rural Rural Rural
AVERY MCDOWELL CHEROKEE CLAY
MADISON POLK GRAHAM JACKSON
MITCHELL RUTHERFORD SWAIN MACON
YANCEY BLADEN ALLEGHANY TRANSYLVANIA
HARNETT COLUMBUS ASHE CASWELL
PENDER ROBESON (SEATS) WILKES (WT A) PERSON
SAMPSON CARTERET BEAUFORT ROCKINGHAM
DARE DUPLIN GATES RICHMOND
HYDE GREENE MARTIN SCOTLAND
TYRRELL LENOIR WASHINGTON STANLY
ANSON
ARHS -ALBEMARLE REGIONAL H EAL TH SERVICES dba ICPTA -IN TER-COUNTY PUBLIC TRAN SPORTATION
AUTHORITY
CARTS -CRAVEN AREA RURAL TRANSIT SYSTEM
CATS -CHARLOTTE AREA TRANSIT SYSTEM
CFPTA-CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY c,NAVE TRANS ln
CPTA-CHOANOKE PUBLIC TRANSPORTATION AUT HORITY
FAST -FAYETTEVILLE AREA SYSTEM OF TRANSIT
GATEWAY or GWTA -GOLDSBORO-WAYNE TRANSIT AUTHORI TY
KARTS -KERR AREA REGIONAL TRANSPORTATION SYSTEM
PA RT -PIEDMONT AUTHORITY FOR REGIONAL TRANSPORTATION
RCATS-REGIONAL COORDINATED AREA TRANSPORTATION SYSTEM (RANDOLPH)
SEATS-SOUTH EAST AREA TRANSIT SYSTEM (ROBESON)
TRT -TAR RIVER TRAN SI T
WCCA -WESTERN CAROLINA COMMUN ITY ACTION
WPRTA -WESTERN PIEDMONT REGIONAL TRANSIT AUTHORITY
WTA -WILKES TRANSIT AU THOR ITY
YVEDDI -YADKIN VALLEY ECONOMIC DEVELOPMENT DISTR ICT, INC .
060120 HCBOC Page 70
FY20 CARES_Operating
Project Number : 20-CA-040
Legal Name:
Address:
BUDGET SUMMARY
September 2019 -June 2030
COUNTY OF HARNETI
PO Box 760
LILLINGTON , NC 27546
County : HARNETI COUNTY
Pamela Amerson
Congressional District: 2
Contact Person :
Telephone :
Fax :
Email :
Web Site :
Federal ID Number:
CFDA#
+1 (910) 814-4019-6164
+1 (910) 814-4020
pamerson@harnett.org
www .harnett.org
56-6000306 DUNS Number: 091565986
!Period of Performance : Sep 1, 2019
I. Total Project Expenditures
to Jun 30, 2030 Federal Billable/Non-Billable Billable
(NCDOT Maximum Participation Amounts)
Total Expenses
Total Contra Accts and Fare Revenue
Total Net Expenses/Cost
II Proposed Project Funding
Total
100.00%
Federal
100.00%
Federal Non-Billing
Requested
$354 ,210
$4 ,841
$349 ,369
NCDOT
0 .00%
NCDOT Use Only
$349 ,369
$349,369
Local
0 .00%
Total Fund ing $349,369 $349,369 $0 $0 $0
IV. Proposed DBE , MBE , WBE Goals (Enter DBE Goal if Federal Funding applies, otherwise enter MBE/WBE Goals)
DBE MBE WBE
%
Amount $0 $0 $0
Version 1.0 Page 1 of 8 060120 HCBOC Page 71
Applicant : COUNTY OF HARNETT
FY20 CARES_Operating
PROPOSED BUDGET
SALARY AND WAGE DETAIL
Project Number : 20-CA-040
Object
Code Position Title No.
Pct.{%) N
Total Annual Salary Toper o~· ransp . y
No.of
Budgeted Amount Positions NCDOT Max imu m
Approved Participation
FULL TIME EMPLOYEES
G121
G121
G121
G121
G121
G121
G121
G121
G121
G121
TOTAL G121 SALARIES
PART-TIME EMPLOYEES -RECEIVING BENEFITS
G125
G125
G125
G125
G125
G125
TOTAL G125 SALARIES
PART-TIME EMPLOYEES -RECEIVING NO BENEFITS
G126
G126
G126
G126
G126
G126
TOTAL G126 SALARIES
TOT AL SALARY & WAGE
Version 1.0
Tasks ears
Page 2 of 8 060120 HCBOC Page 72
Applicant:
ObJect
Code
COUNTY OF HARNETI
G120 Salaries and Wages
G121 Full-t ime employees
G 122 Overtime
G125 Part-time (receives benefits)
FY20 CARES_Operatin g
Title
PROPOSED BUDGET
EXPENSES
G126 Temporary and part-time (receives no benefits)
G127 Longevity
Subtotal Salaries:
G180 Fringe Benefits
G181 Social security contribution (7 .65% of total salaries)
G182 Retirement contribution ; total salaries X participating percentage
X
G183 Hospitalization insurance ;
cost per month X no . of months X no . of employees .
X X
G184 Disability insura nce ; cost per month X no . of months X no . of employees.
X X
G185 Unemployment compensation ; Number of Employees:
G186 Workers compensation ; Number of Employees:
G189 Other:
G190
G191
G192
G195
G196
G197
Subtotal Fringe:
TOTAL SALARY & FRINGE:
Professional Services
Accounting
Legal
Management Consultant
Drug & Alcohol Testing Contract
Drug & Alcohol tests
Provide# of employees in test pool :
G198 Medical review officer
G199 Other:
G200 Supplies and Materials
G211 Janitorial Supplies -(Housekeeping)
G212 Uniforms
G233 First Aid suppl ies (replacement)
G251 Motor Fuels and Lubricants
G252 Tires and Tubes
G253 Associated Cap ital Maint
Version 1.0 Page 3 of 8
Proj ect Number :
Total Cost
$0
$0
$0
20-CA-040
For NCDOT Use
Only
$0
$0
$0
060120 HCBOC Page 73
G254
G255
G256
G257
G258
G259
G261
G281
G291
G292
G300
G311
G312
G31 3
G314
Licenses . tags and fees
Vehicle cleaning supplies
Hand tools
Veh icle signs & Paint Supplies
Vehicle touch up paint (non-contract)
Other.
Office Supplies and Materials
Air Conditioner I Furnace Filters
Computer Supplies
Fire Extingu isher-recharging system
Travel and Transportation (other than employee development)
Travel : Anticipated trips ·
Travel subsistence
Transportation of cli ents/others
Travel -Motor-pool or leased vehicles (Does NOT include vehicles used in
the provision of contracted transportation services.)
G315 Operations (ALI 30 .09 .08 EMER RELIEF -OPERATING 100%) activities
G316
G320
G321
G322
G323
G325
G329
G330
G331
G332
G333
G334
G335
G336
G337
G339
G340
G341
G349
G350
G353
G354
G355
G357
G358
Version 1 0
ADA Para transit Operating Expenses (A LI 11 . 7C .OO Non Fixed Route
ADA Paratransit) activities
Communications
Te lephone Service
Internet Service Fee
Combi ned Service Fee
Postage
Other Communications:
Utilities
Electricity
Fuel oil
Natural Gas
Water
Sewer
Trash collection
Single /combined utility bi ll
Other:
Printing and Binding
Printing and reproduction
Other:
Repairs and Maintenance
Vehicles (use 257/258 for vehicle signs & in-house paint supplies)
Shop equipment
Office and computer equipment
Communications equipment
Other Repairs and Maintenance -Office Related
Page 4 of 8
$354 ,210 $349 ,369
060120 HCBOC Page 74
G359 Other-Describe:
G370 Advertising/Promotion
G371 Marketing (paid ads , marketing firm , etc.)
Describe :
Minimum Amount (2 % of Adm in Budget): $7 ,084
G372 Promotional items
Describe :
G373
G380
G381
G382
G390
G391
G392
G393
G394
G395
G396
G398
G399
G410
G412
G413
G419
G420
G421
G422
G430
G431
G432
G433
G439
G440
G441
G442
G443
G444
G445
G446
G448
Versi on 1.0
Maximum Amount (25 % of G3 7 1 Total Cost): $0
Other:
Computer Support Services (contracted)
Computer programming services
Computer support/technica l assistance
Other Services
Legal advertising
Laundry and dry c leaning
Temporary help services
Cleaning services
Train ing -Employee Education Expense
Management services (contracted trans it system mgmt/admin services)
Security services
Other:
Rental of Real Property (include copy of current lease agreement)
Rent of building X number of monthly payments
X
Rent of offices X number of monthly payments
X
Other:
Lease of Computer Equipment
Lease of Computer Hardware
Lease of Computer Software
Lease of Equipment
Lease of Reproduction equipment
Lease of Postage Meter
Lease of Communications equipment (includes radio , cable lines and
antennae)
Other:
Service and Maintenance Contracts
Communications equipment
Office equipment
Reproduction equipment
Vehicles
Computer equipment
Tires
Other Service and Maintenance Contracts -Office Related
Pag e 5 of 8 060120 HCBOC Page 75
Other:
Insurance and Bonding
G449
G450
G451
G452
Property and general liability (does not include vehicle insurance)
Vehicles
Number of Fleet Vehicle . Maximum Amount:
G453 Fidelity
G454 Professional liabilities
G455 Special liabilities
G480 Indirect Costs
G481 Central services· (budget direct cost base) X (percentage rate)
$0
X Maximum Amount $0
Prior approval of Indirect Cost Percentage Rate required . Questions
should be directed to NCDOT Financial Management
G490 Other Fixed Charges
G491 Dues and subscriptions:
G499 Other:
G600 Private/ Public Operator Contracts -Purchase Services
G611 Direct purchase of service from privately owned provider
G612 User side subsidy
G621 Volunteer reimbursement
G641 Direct purchase of serv ice from pub licly owned provider
G821
G822
G832
G833
G834
G836
G839
G84 1
G842
G843
G844
G847
G849
G991
F500
Total Expenses :
Contra Account
General Fund
Capital Reserve Fund
N.C. Sales Taxes
N.C. Gas Tax Refund
County Sales Taxes
Fed Gas Tax Refund
Other Taxes
Charter Expenses
Garage Services
Advertis in g Expenses
Insurance Settlement
Inc Elderly/Disable
Other Contra Accts
Contingency/Prog Res
TOTAL CONTRA ACCOUNTS:
Fare Revenue
F511 General Public Fares
F521 Prepaid Fares/Bulk Discounts
F522 Senior C itizen Fares
F523 Student Fares
OPERATING REVENUES
Version 1.0 Page 6 of 8
$354,210 $349,369
$4 ,841
060120 HCBOC Page 76
F524 Child Fares
F525 Paratransit Fares
F533
F529
R400
R411
R412
R413
R414
R415
R416
R417
R418
R419
R420
R421
R422
R4 23
R424
R425
R426
R427
R428
R429
R431
R432
R433
R434
R435
R436
R437
R438
R439
R440
R430
Special Route Guarantees
Other Special Fares :
TOTAL FARE REVENUES :
TOTAL CONTRA ACCOUNTS AND FARE REVENUES:
TOTAL EXPENSES LESS TOTAL CONTRA ACCOUNTS AND
FARE REVENUES= TOTAL NET OPERATING EXPENSES (TNOE):
Contract Service Revenue
Aging Program
Department of Social Services
Sheltered Workshop
Mental Health Program(s)
Health Department
Community Action Program
Head Start Program
Daycare
Medical
Parks and Recreation
Public/Private School
Teen Parent
Community Living Skills
Hospital
Community College
College/Li niversity
Aging Program Supplement
Child Development
Work First
Blind Services
Vocational Rehabilitation
Community Services Block Grant
Smart Start
Agricultural Extension
JTPA
Nursing Home
Rest Home
Private Indiv idual
Elderly and Disabled Transportation Assistant Program (EDTAP)
Other:
TOTAL CONTRACT SERVICE REVENUE:
Miscellaneous Revenue and Income
R385 Advertising Profits
R497 Investment Income
R811 Sale of materials and scrap
Version 1.0 Page 7 of 8
$4 ,841
$4 ,841
$349,369 $349,369
060120 HCBOC Page 77
R821 Sale proceeds from fixed assets
R844 Cash Donations
R861 Rental Income
R891 Other revenue not elsewhere classified :
TOTAL MISCELLANEOUS REVENUE AND INCOME:
Local Match
R264 Federal Vocational Rehabilitation
R265 Federal Older Americans Act -Title Ill Fund
R269 Other non-DOT grant (Specify):
R362 State Operating -SMAP
R364 State Operating -RGP
R369 Non-federal grant (Specify):
R372 Local Cash (list each source, fares are not an eligible source of matching funds):
TOTAL LOCAL MATCH:
TOTAL CONTRACT SERVICE REVENUE+ TOTAL MISC. REVENUE
A AND INCOME+ TOTAL LOCAL MATCH
MUST BE AT LEAST 0.00% OF TNOE ($0)
Version 1.0 Page 8 of 8 060120 HCBOC Page 78
SAM Search Res ults
List of records matching your search for :
Record Status: Active
DUNS Number: 091565986
!ENTITY !Harnett, County Of North Carolina Status: Active
DUNS: 091565986 +4: CAGE Code: 4G 1 EO DoDAAC :
Expiration Date : 02/04/2021 Has Active Exclusion?: No Debt Subject to Offset?: No
Address : 420 McKinney Pkwy
City: Lillington State/Province : NORTH CAROLINA
ZIP Code: 27546-9336 Country: UNITED STATES
Mav 13 . 2020 12·07 PM httos-/lwww.sam aov Paae 1 of 1
060120 HCBOC Page 79
AGENDA ITEM ,5
June 1, 2020 APPOINTMENTS NEEDED
HARNETT COUNTY BOARD OF ADJUSTMENT
There are vacancies for alternate members representing District 3 , 4 and 5 on this Board.
HARNETT REGIONAL JETPORT COMMITTEE
There is a vacancy for District 4.
HOME COMMUNITY CARE BLOCK GRANT COMMITTEE
There is (I) vacancy to serve on this committee.
NONPROFIT COMMITTEE
There is a District 5 vacancy on this committee.
NURSING HOME COMMUNITY ADVISORY COMMITTEE
There are (2) vacancies on this committee.
SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION
There is a vacancy on this board for a Private Sector representative.
060120 HCBOC Page 80
AGENDAITEM~/p--~
ci t y of dunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www .dunn-nc.org
May 21, 2020
Harnett County Board of Commissioners
PO Box 759
Lillington, NC 27546
Dear Chairman and Commissioners,
1\111yor
William P. Elmore Jr.
l\lnyor Pro Tem
Chuck T urnage
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
BillyTa,1
Dr. David L. Brndhmn
City Manager
Steven Neuschafer
As an introduction to its offer to purchase property, th e City of Dunn would like
to provide you with some historical information related to how the City of Dunn
water system has evolved over time and why there is a need for the City to
purchase the adjoining properties owned by Hamett County.
The City of Dunn has owned and operated its own water treatment facility on the
same 11.36 acre site in Erwin, on the Cape Fear River since the 1920s. The
original water treatment facility had a capacity of 2 million gallons per day
(MGD) and provided water service to the City of Dunn and the Town of Erwin.
By the 1960s, the City of Dunn exceeded the capacity of that facility and replaced
that water treatment plant with a new facility having a capacity of 4 MGD.
The next step towards becoming a regional supplier occurred in the 1980s when
Dunn agreed to provide water service to the Town of Benson in Johnston County.
During that same time period the Town of Erwin constructed its own water
treatment facility to provide water service to its residents and the Erwin Mill
textile facility. Approximately 20 y e ars later, the Town of Erwin would sale its
water and sewer assets to the County with both the water and wastewater plants
being decommissioned.
060120 HCBOC Page 81
In the late 1980s, Dunn agreed to serve as a water supplier to several rural
systems within Harnett County, also known as the Southeast Water and Sewer
District of Harnett County. The agreement extended service north and south of
Dunn along Highway 301 and east of Dunn along Highway 421 and NC 55. In
1990, Dunn agreed to provide water service south along Highway 301 to the
Town of Falcon and subsequently serves as a pass-through of water to the Town
of Godwin.
Recognizing the regionaJ nature of our water treatment facility, the City of Dunn
expanded its current facility to 8 MGD. The project included upgrading the raw
water station, some additionaJ on-site storage, and most importantly, a 24"
transmission main into the City of Dunn. In 1996, the City of Dunn entered into
an agreement with Sampson County to supply water to Sampson County's Water
and Sewer District II, through two interconnections located on NC 55 and US 421.
In 2012, the City of Dunn and Eastover Sanitary District extended a 12" waterline
into Cumberland County in order to provide water service to the District's
approximately 3,000 customers.
Dunn's water treatment facility is approximately 60 years old and in an effort to
avoid catastrophic interruptions to its drinking water supply, the City had two
independent engineering firms investigate the feasibility of expanding the current
facility . In both cases, the firms have indicated that the current facility cannot be
expanded due its close proximity to West "E" Street. They also indicated that
building a new treatment facility from the ground up is going to be most
economical considering the structural and mechanical work that would be
required. Also, trying to build a new plant on the existing site would be very
challenging, if not impossible, while continuing to supply drinking water to its
customers.
After much discussion and planning efforts related to the City of Dunn's future
water supply and the communities that the City is obligated to serve, City leaders
are reaching out to the County to discuss the purchase of the adjoining
properties. The reservoir property and the wastewater treatment property are
not being used by the County and therefore, in our opinion, have become a
liability for the County to maintain. In order for the City of Dunn to meet the
water supply needs of the communities that the City serves for many years to
come, a new treatment facility and additional land is going to be required.
Whether we purchase the County's land or relocate our facility on the Cape Fear
River, the City of Dwm is committed to ensuring we have a reliable water source
for the future.
060120 HCBOC Page 82
On behalf of the Dunn City Council we would like to extend an offer to purchase
PIN -0597-32-4433.000; PIN -0587-95-3137.000; PIN -0597-22-3784.000, and
including the transfer of any appurtenance, permits, and easements from Harnett
County for a total purchase price of $350,000. The City of Dunn appreciates your
consideration of this offer.
Sincerely,
Mayor William P. Elmore, Jr.
DUNN
bOd
Al~Allarlca City
11111'
1989 * 201J
060120 HCBOC Page 83
w U) :::, ..J c:t CJ w ..J 0:: 0 u. l-o z ~--...Harnett J(-. COUNTY ...-\n.,-p :):!-L~'Ll GIS/E-911 Addressing May 7, 2020 e Recycle Center "7" Landfills LJ D Surrounding County Boundaries Federal Property -, L .. City Limits Harnett G IS ~ Harnett County Boundary -Force Main -Gravity -Service Laterals -StepFM Sewer Main -Force Main c:: Lillington Sewer 0 335 670 1 inch= 752 feet 1,340 Feet 060120 HCBOC Page 84
County Property Adjoining Dunn Water Plant
~ :'\ Ha rn ett
](---.., COUNT V
'/M lll (A ROI J'/.\
PID: 060566 0266 03
PIN: 0597-32-4433 .000
REIO: 0072355
Subdivision:
Taxable Acreage: 25.5 70AC a c
Caclulated Acreage: 26.51 ac
Account Number: 1204146000
Owners: HARNETI COUNTY
I Print this ~.!!!:..I
Property Description:
TR#1 TOWN OF ERWIN 26.047MAP#2008-1074
Owner Address : PO BOX 759 LILLINGTON, NC 27546-0000
Property Addre ss: S 18TH ST ERWIN, NC 28339
City, State, Zip: ERWIN , NC, 26339
Building Count: o
Township Codo: 06
Fire Tax District; Erwin
Parcel Building Value: $0
Parcel Outbuilding Value : SO
Parcel Land Value: $183790
Parcel Special L a nd Value : SO
Total Val ue : $183790
Parcel Deferred Value : $0
Total Assessed Value : $183790
Harnett County GIS
Neighborhood: 00601
Actual Year Bullt:
TotalAcutalArcaHcatcd: Sq/Fl
Sale Month an d Year: 2 / 2009
Sale Price: SO
Deed Book & Page: 2590-0723
Deed Dale: 2009/02/11
Plat Book & Page: 2008-1074
Instrument Type: WO
Vacant o r Improved:
QualilledCode: C
Tran,f er or Splll: T
Wlthin 1 mi of Agriculture District: Yes
Prior Building Value: $0
Prior Outbuilding Value : $0
Prior Land Value : $260500
Prior Spoclal L and Value : $0
Prior Deferred Value : $0
Prior A ssessed Value : $260500
060120 HCBOC Page 85
Harnett County Property-Raw Water Station that Pumps to Reservoir
,,::.-~ Harn ett
~(--. C O UNTY
_J_ tlORTII CAROllllA
PIO: 060597 0052
PIN: 0587 -95-3137 .000
REID: 0032852
Subdl•lslon:
Taxable Acreage : 1.300 AC ac
Caclulaled Acreage: 1.3 ac
Account Number: 1204146000
Owners: HARNED COUNTY
j Print this page I
Property Description:
1.299ACS ERW1N PUMP STA MAP#2008-1076
Owner Address: PO BOX 759 LILLINGTON, NC 27546-0000
Property Address: PUMP STATION RO NC
City, Slate, Zip:, NC ,
Building Count: 0
Township Code: 06
Fire Tax District: Duke
Parcel Building Value: $0
Parcel Outbuilding Val ue : SBO
Parcel L and Value : $5060
Parcel Special Land Value : SO
Total Value : $5140
Parcel Deferred Value : $0
Total Assessed Value : $5140
Harnett County GIS
Neighborhood: 00601
Actu al Year Built:
TotalAcut alAreaHealed: Sq/Fl
Sal e Month and Year: 2 / 2009
Sal e Price: $0
Deed B ook & Page: 2590-0723
Deed Dat e: 2009/02/11
Plat Book & Page: 2008-1076
Instrument Typo: DE
Vacant or fmprovod;
QualifiedCode: C
Transfer or Spli1: T
Wl1hln 1 ml or Agrlculturo District : Yes
Prior Bu il ding Value: $0
Prior Outbuilding Value : SBO
Prior Land Va l ue : $5060
Prior Special Land Value: SO
Prior Def erred Value : $0
Prior Assessed Value: $5140
060120 HCBOC Page 86
County Property that Adjoins Dunn Water Plant
r::::: :-'\ Harnett ~(~ COUNTY
)_ IIORIII (1\ROlll/A
PIO: 0605971 123001501
PIN : 0597-22-3784 .000
REIO: 0054703
Subdivision:
Ta"able Acreage : 14.430 AC ac
Cactulated Acreage: 14.9 ac
A ccount Number: 1204146000
Owners: HARNETT COUNTY
! Print this page j
Property Description :
14.43AC BURLINGTON IND MP#3 MAP 7/4
Owner Address : PO BOX 759 LILLINGTON, NC 27546-0000
Property Address: S 20TH ST NC
City, State, Zip: , NC,
Building Count: 0
Township Code: 06
Fire Tax District: Erwin
Parcel Building Value: $0
Parcel Outbuilding Value : $0
Parcel Land Va lue : $10 82 30
Par cel Special Land Value : $0
Total Value : $108230
Pa r cel Def erred Value : $0
Total A ssessed Value: $108230
Harnett County GIS
Neighborhood: 00601
Actual Year Bullt:
TolnlAculalAreaHealed: Sq/Ft
Sale Month and Year: 7 12006
Sale Price: $0
Deed Book & Page: 2249-0922
Deed Date: 2006/07/03
Plat Book & Page: -
In strument Type: DE
Vacant or Improved:
QuallfiedCode: A
Transfer or Split: T
Within 1 mi of Agriculture District: Yes
Prior Building Val ue: SO
Prior Outbuilding Value: $0
Prior Land Value: $108230
Prior Special Land Value : $0
Prior Deferred Value : $0
Prior Assessed Value : $108230
060120 HCBOC Page 87
Organization
ARC of Harnett County
Beacon Rescue
Boys & Girls Club
Buddy Backpack
Habitat for Humanity
Harnett Sheriff PAL Progrm
HIS Daily Bread
Parnership for Children
Rise & Shine Rescue
Ronald McDonald House
SAFE Harnett County
South Wake Conservationist
Transitions Life Care
Veterans Legacy Foundation
Veterans Treatment Court
Total funding recommended
Nonprofit Funding Committee
Recommendation 2020-2021
2,000
5,000
5,000
7,000
5,000
7,500
2,000
3,000
2,500
5,000
5,000
1,500
5,000
3,000
5,000
63,500
AGENDA ITEM 7
060120 HCBOC Page 88
AGENDA ITEM _i_@_ Harnett County DSS Monthly Report Totals 2019-20 July August September October November December Jauary 2019 February March April May June Totals Children's Services CPS Reports Received 112 131 147 178 140 122 146 128 106 IOI Repons Accepted 60 71 85 115 86 71 87 79 70 61 Total children in Pie/Custody 159 169 172 191 193 185 183 171 170 169 FC Money expended $ 122,846.25 $ 115,342.35 $ 114,700.21 $ 119,236.19 $ 122,545.11 $ 113.851.80 $ 118,673.58 $ 113,287.66 $ 114,647.86 $ 112,856.95 $ 1,167,987.96 Adult Services APS Repons Received 13 18 18 25 9 II 16 12 10 8 140 # of trips scheduled 1455 1457 1520 1726 1484 1393 1575 1429 1470 1179 Total Cases 224 228 232 240 235 230 229 225 223 217 Work First Energy Expenditures $67,767.28 $68,920.22 $138,180.62 $97,053.67 $94,419.22 $173,831.85 $269.388.32 $88,756.00 $10.200.00 $0.00 $1,008,517.18 Total cases 129 138 140 140 142 143 144 147 148 152 Food & Nutrition Services Apps Approved 498 449 448 477 400 325 528 353 433 712 4623 Total Cases (households) 7,698 7670 7709 7,698 7,672 7,582 8,347 7,569 7.519 8,156 Benefits Issued $1,934,449.00 $2,219,918.00 $1,950.947.00 $1,913,506.00 $1,910,163.00 $1.871,064.00 $2, I 05,662.00 $1,587,936.00 $1,827.463.00 $4,020,047.00 $21,341,155.00 Adult Medicaid Apps Approved 87 IOI 116 63 109 102 64 114 108 68 Total Cases 11,293 11,291 11,240 11.125 11,089 11,117 11,117 11095 11090 11022 Family & Children's Medicaid Apps Approved 253 321 343 327 221 165 255 258 240 240 Total Cases 17,384 17,293 17,289 17,535 17,567 17,642 17,552 17,846 18,106 18,076 Fraud Total Collections $12.576.41 $14,028.80 $8,097.53 $8,420.21 $8,684.80 $8,880.04 $9.037.44 $8,240.38 $7,468.50 $68,368.43 $153,802.54 ChildCare Children Served 941 965 798 788 751 746 703 757 673 p. 673 Total Expenditures $444,141.00 $420,908.00 $393,901.00 $377.637.00 $371,805.00 $362,570.00 $344,288.00 $347,578.00 $340,791.00 $329,019.00 $3,732,638.00 Child Support Total Collections $809,787 $787,563 $770,420 $812,474 $753,805.00 $855,655.00 $789,406.00 $768,445.00 $1,005.604.00 $796,749.00 $8,149,908.00 060120 HCBOC Page 89
MAIN OFFICE
Phone 919-934 -2145
Fax 919-934-6231
Posr Office Drawer 711
1102 Massey Street
Sm it hfield , NC '27 577
Ms. Gina Wheeler, Clerk
Harnett County
P. 0. Box 759
420 McKinney Parkway
Lillington, N. C. 27546
Dear Ms. Wheeler:
LEE COUNTY OFFICE
Phone 919-776-0746
Fax 919 -774 -1867
Post Office Box 1061
225 S. Steele Street
Sanforc . NC 27330
May 21, 2020
AGENDA ITEM~
HARNETT COUNTY OFFICE
Ph one 910-814-8360
Fax 910-814 -8362
Post Office Box 40
252 Irene Robe rts Rd .. Sui:e 101
Lilling ton, NC 27546
Johnston-Lee-Harnett Community Action, Inc., will receive a grant for CSBG CARES
from the Office of Economic Opportunity. Pursuant to Instruction 20 of the August 5, 1982 OEO
Letter of Instruction and State Administrative Code entitled "Review of Local Agencies Program
Year and Community Service Block Grant Anti-Poverty Plan by Public and County
Commissioner's, we are pleased to submit this plan for their review. This is for informational
purposes only. Harnett County's portion of the grant is $340,466. If you need additional
information, please don't hesitate to let us know.
EMW/
Attachment: CSBG CARES Grant
Sincerely,
E . .Mtvtie Wat6oa
E. Marie Watson
Executive Director
AN EQUAL OPPORTUNITY EMPLOYER
UNITED WAY AGENCY
060120 HCBOC Page 90
Agency:
Agency:
Federal I.D.
DUNS Number:
Administrative Office Address :
North Carolina Department of Health and Human Services
Office of Economic Opportunity -
2420 Mail Service Center I Raleigh , North Carolina 27699-2420
Community Services Block Grant Program
CARES NC Application
Agency Information
Johnston-Lee-Harnett Community Action, Inc .
56 0859623
153233663
1102 Massey Street , Smithfield, NC 27577
Mailing Address (include the 4-digit zip code P.O . Drawer 711, Smithfield , NC 27577
extension):
Telephone Number: 919-934-2145
Fax Number: 919-934-6231
CARES NC Funding
Proposed Funding: Allocation
$953,379
JLHCA , Inc.
Application Period: I Beginning: July 1,2020 I Ending: September 30, 2022
Board Chairperson: Mr. Robert W. Atkinson
Board Chairperson's Address : 4212 Massey-Holt Road, Princeton , NC 27569
(where communications should be sent)
Board Chairperson's Term of Office (enter 02/2006-02/2020
beainnina and end dates):
Executive Director: Mrs . E. Marie Watson
Executi ve Director Email Address : jlhca@jlhcommunityaction.org
Agency Fiscal Officer: Lakisha Alston
Fiscal Officer Email Address : lanichols@jlhcommunityaction.org
CSBG Program Director: Tina Ray
CSBG Program Director Email Address : tinarray@jlhcommunityaction.org
Counties Served with CARES NC funds: Johnston , Lee and Harnett
Agency Operational Fiscal Year: July 01-June 30
060120 HCBOC Page 91
CARES NC Program
Application for Funding
Certification and Assurances
Public Hearing on the Initial Plan
JLHCA, Inc.
We herein certify that a public hearing as required by 1 OA NCAC 97B .0402 Citizen
Participation in the Application Process occurred on -=5;.:,.=/2:....:..1=-=/2"""'02::.:0;_ ____ _
for the planning process for the CARES NC Program and the agency has maintained
documentation to confirm the process of the public hearing .
For multi-county providers , indicate the date and the county the hearing was held .
Date County Date County
5/21/2020 Johnston
5/21/2020 Lee
5/21/2020 Harnett
2
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JLHCA, Inc .
Board of Directors Approval of the Application
I hereby certify that the information contained in the attached application is true and the
Board of Directors has reviewed and approved this application for the CARES NC Program .
Date of Board Approval: 04/16/2020
Board Chairperson:
(Signature) (Date)
Finance Committee Chairperson :
(Signature) (Date)
3
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JLHCA , Inc.
CARES NC Program
Documentation of Submission to County Commissioners
Community Action Agencies receiving CARES NC fund ing mu st provide a completed copy
of the Application for Funding to local boards of comm ission and submit documentation of
delivery (return mail receipt , signature of county staff noting receipt , electronic mail
acknowledging receipt) to the Office of Economic Opportunity .
Agency Name: Johnston-Lee-Harnett Community Action, Inc .
County : .labostao
Date of Application Submission : 5/22/200020
_x_ The agency submitted a complete application for funding to local Board(s) of
Commission.
_x_ CAA attached documentation confirming local Board(s) of Commission
received CARES NC Application for Funding .
4
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JLHCA , Inc .
CARES NC Program
Documentation of Submission to County Commissioners
Community Action Agencies receiving CARES NC funding must provide a completed copy
of the Application for Funding to local boards of commission and submit documentation of
delivery (return mail receipt, signature of county staff noting receipt, electronic mail
acknowledging receipt) to the Office of Economic Opportunity.
Agency Name: Johnston-Lee-Harnett Community Action. Inc.
County:
Date of Application Submission: 5/22/2020
_x_ The agency submitted a complete application for funding to local Board(s) of
Commission.
_x_ CAA attached documentation confirming local Board(s) of Commission
received CARES NC Application for Funding.
5
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JLHCA , Inc .
CARES NC Program
Documentation of Submission to County Commissioners
Community Action Agencies receiving CARES NC funding must provide a completed copy
of the Application for Funding to local boards of commission and submit documentation of
delivery (return mail receipt , signature of county staff noting rece ipt, electronic mail
acknowledging receipt) to the Office of Economic Opportunity.
Agency Name: Johnston-Lee-Harnett Community Action. Inc .
County : Harnett
Date of Application Submission: 5/22/2020
_x_ The agency submitted a complete application for funding to local Board(s) of
Commission .
_x_ CAA attached documentation confirming local Board(s) of Commission
received CARES NC Application for Funding .
6
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JLHC A, Inc.
Section 5: Project Identification
1. Project Name : CARES Program -~ [i _[J ~~ -~ -~ ~
2. Objective Statement: Provide emergency assistance to 450 individuals/families that are experiencing hardships
due to effects of the COVID-19 Pandemic by September 30, 2022.
3. CARES NC Funds $953 ,379
Requested for this Project: CJ.
4. Project Period : 7/1/2020 I To 9/30/2022 I
5. Total Number Expected to Be Served : 450 ~
"--
Section 6: One-Year CSBG Program Objective and Activities
NPls
Identified Service or Outcome (List all
Problem Activity Expected NPls Position Title(s}
applicable
to activity)
1.2
4.1
450 of the 450 6.2a, CSBG Director
Emergency Provide funds to clients receive 6.2b CARES Intake Counselor
Assistance help resolve crisis emergency 6.2c situations assistance 6.2,d
6.2,f
6.5a
Transportation, 450 of the 450 6.2i,,
Emergency clothing , temporary clients receive 6.2k CSBG Dire ctor
Assistance shelter, etc. emergency 6.2e CARES Intake Counselor
assistance 6.4c
Assist participants
with emergency 6.2b
assistance such as 450 of the 450 6.2c
Emergency fuel /energy bills , clients receive 6.2,f CSBG Director
Assistance rent/mortgage, emergency 6.2g CARES Intake Counselor
non -narcotic assistance
medication, health ,
etc .
45 of the 450 6.4 Information Connect clients to clients receive CSBG Director
and referrals other resources information 4.1 CARES Intake Counselor
and /or referral 6.5E
7
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JLHCA , Inc.
Use the table below to enter your agency 's targeted outcome results . The performance
measures will be included in the agency's CARES NC contract.
CSBG grantees administering CARES NC projects are required to enter program targets in
Table 1. Grantees have the flexibility to enter specific program targets based upon the
community needs assessment.
Table 1
Outcome Measures for Pro ject 1 (enter pro·ect name)
Expected to Achieve the
Measure Outcome in Reporting Per iod
(Target)
The number of participant families served . 450
The number of low-income participant families rising
above the poverty level. 0
The number of participant families obtaining
employment. 0
The number of participant families who are employed
and obtain better employment. 0
The number of jobs with medical benefits obtained .
0
The number of participant families completing
education/training programs . 0
The number of participant families securing standard
housing . 0
The number of participant families provided emergency
assistance . 450
The number of participant families provided
employment supports . 0
The number of participant families provided educational
supports. 0
8
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CONTRACT BUDGET NARRATIVE
STATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES
OFFICE OF ECONOMIC OPPORTUNITY
Form 6844N
9
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Name of Agency: Johnston-Lee-Harnett Community Action, Inc.
Section A -Salaries and Wages
CSBG Director -$13,936
CARES Cslr (Johnston) -$78,650
CARES Cslr (Lee) -$78,650
CARES Cslr (Harnett) -$78,650
Section B -Fringe Benefits
CSBG Dir·
FICA -7.65% x $13,936 -$1 ,066
UIB -1% x $13,936-$139
Health -$97 .38 x 26 months -$2,532
Wkr's Comp-2% x $13,936-$279
Disability - 1 % x $13,936 -$139
Retirement -5% x $13,936 -$697
Life Insurance -1 % x $13,936 -$139
(Johnston) CARES Cslr ·
FICA -7.65% x $78 ,650 -$6 ,017
UIB -1 % x $54 ,600 -$546
Health -$973.81 x 26 months -$22 ,398
Wkr 's Comp -1 .24% x $78,650-$1,573
Disability - 1 % x $78 ,650 -$787
Retirement-5% x $69,575 -$3,479
Life lnsurance-1% x $69 ,575 -$696
(Lee) CARES Cslr -
FICA-7.6 5% x $78,650-$6,017
UIB -1% x $54 ,600-$546
Health -$973.81 x 26 months -$22,398
Wkr's Comp - 1.24 % x $78,650 -$1,573
Disability - 1 % x $78,650 -$787
Retirement -5% x $69 ,575 -$3,479
Life Insurance -1 % x $69 ,575 -$696
(Harnett) CARES Cslr -
FICA -7.65% x $78 ,6 50 -$6,017
UIB -1% x $54,600-$546
Health -$973.81 x 26 months -$22 ,398
Wkr 's Comp - 1.24 % x $78,650 -$1 ,573
Disability - 1 % x $78 ,650 -$787
Retirement-5% x $69,575-$3,479
Life Insurance - 1 % x $69,575 -$696
Section C -Equipment Purchases
NA
Section D -Communication
Communication :
Landline Telephone -$2,600-$100 x 26 months
10
JLHCA , Inc.
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JLHCA , Inc.
Internet Service -$1,300 -$50 x 26 months
Section E -Space costs
Space Cost:
Rent-$2 ,600 -$100 x 26 months
Utilities -$1,344 -$50 x 26 months
Section F -Travel /Employee Development
Training -$1 ,000-AR4CA and CmTools workshops .
Travel (Local) -1,851 miles x 0.54 per mile
Section G -Supplies and Materials
Supplies and Materials :
Office Supplies -$2,398 -$92 .23 x 26 months -paper, pens , folders , etc . for all 3 counties
Copy Costs -$900 -$34 .62 x 26 months -use of copy machine for all 3 counties
Postaqe -$500 -$19.23 x 26 months -use of metered postaqe machine and stamps at 2 locations
Section H -Contractual Services
CMA Technologies Annual Subscription -Client Tracking Software -$3,498
AR4CA Annual Subscription -Client Tracking Software -$2,760
Section I -Client Services
Client Services:
Emeraency Support-$523 ,800 -$1,142 for 450 clients -rental assistance , gas assistance, utilities , transoortation , etc.
Section J -NI A
Section K -Other
Other:
Background check and drug screenings -$75 -3 employees screened for drugs and alcohol several times during the year
Printing and Publication -$520 -$20 x 26 months -Letterhead, forms , flyers , etc . for all 3 counties
Specialized services -$1 ,014 -$39 x 26 months -Water service and Waste Management Services for all 3 counties
Maintenance & Repairs -$1 ,300 $50 x $26 months -Maintenance for facilities , computers & copiers maintenance in all counties
Insurance -$1,000 -General liability coveraQe
Section L -Indirect Costs
Indirect Cost Rate Information: The indirect rate for Johnston-Lee-Harnett Community Action is 17 .77%.
11
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Part V -Allocation By County
(1) (2) (3)
A. County Actual Budgeted Percent
1 Johnston $472,084.00 49
2 Lee $140,829.00 15
3 Harnett $ 340,466.00 36
4
5
6
7
8
9
10
Part VI -Agency-wide Funding Sources
Provider Amount
1 CSBG $640,302.00
2 CSBG CARES $953,379.00
3 DSS $68,503.00
4 Weatherization/HARRP $777,888.00
5 Duke Energy/Blue Cross $226,000.00
6 Head Start/Early Head Start $6,193,665.00
7 USDA $635,062.00
8 HUD $33,890.00
9 United Way $160,000.00
10 EFSP & Lo cal $1,574,074.00
Total $1 1,262,763.00
Relief NC Budget 6844S -OEO Page 7 of 7
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