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HARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting May 18 , 2020 6:00 pm This meeting will not be open to members of the public to attend in person however, li stening options are provide below. 1. Call to order -Chairman Howard Penny 2 . Pledge of Allegiance and Invocation -Vice Chairman Joe Miller 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates , refunds and releases D. Harnett County Library requests approval to accept the LSTA COVID-19 Response Mini-grant in the amount of $4,000. Grant funds will be used to purchase materials and supplies needed to reopen library operations to the public and adapt services to reduce the impact of COVID-19. This is a reimbursable grant and there is no County match required . E. Hamett County Health Director request s approval to accept fund s in the amount of $3,391 from the State of North Carolina, Department of Insurance , SHIIP Divisio n to promote the Medicare D program. F . Administration requests approval of the PEG Educational Channel Memorandum of Understanding between the Co unty of Hamett and the Hamett County Board of Education. G. Harnett County Finance Officer requests approval of the contract for the firm of Martin, Starnes & Associates, CPA to audit the County's accounts for the period beginning July 1, 2019 and ending June 30, 2020. H. Hamett Regional Water (HR W) requests approval of the Hamett Regional Water Advanced Metering Infrastructure Project Ordinance totaling $13 ,887,945. This project consists of the replacement of all existing water meters in the HR W Inventory. I. Administration requests approval of the rev ised Rule s of Procedures of the Harnett County Board of Commissioners. 5. Appointments 6 . Presentation of the County's Audit for the Fiscal Year 2019 /2 020 , Matt Braswell, Martin Starnes & Associates, CP As. P.A. Page 1 of 3 051820 HCBOC Page 1 7. Public hearing on Hamett County's FY 2020-2021 Budget A proposed budget for the fiscal year beginning July 1, 2020, for Hamett County, North Carolina, including the HRW Department of Public Utilities Water and Sewer Ordinance, and expenditures for the Hamett County Economic Development Department as well as appropriations for specific economic development incentives , was presented to the Hamett County Board of Commissioners on May 4, 2020. The total expenditures budgeted for economic development matters is $754,189. Included are specific incentive grant disbursements pursuant to previously adopted Economic Development Incentive Agreements. Grants are performance based and calculated as eighty percent (80%) of property taxes paid by the company attributable to its direct investments . Specific incentives are as follows: • Rooms To Go Distribution Company, LLC $351,820 • Pallet Consultants of North Carolina, Inc. $3 ,442 Additional economic development uses included in contingency are as follows: • $6,425 Advertising and marketing • $4,050 Specialized economic development legal assistance • $8 ,000 Economic Development website redesign • $4,000 Economic Development Summit and Industry Appreciation • $46,558 Grant match funds as follows: Krigen Pharmaceuticals LLC $25,000 Pallet Consultants of North Carolina, Inc. $21,558 8. County Manager's Report-Paula Stewart, County Manager Hamett County DSS Monthly Report -March 2020 Hamett County Public Health Activities -April 2020 NC Department of State Treasurer, Retirement Systems Division Contribution-Based Benefit Cap Report Interdepartmental Budget Amendments 9. New Business I 0. Closed Session 11. Adjourn Possible Add-on: Proposed acceptance by Hamett County of 154.10 acre Hairfield Tract Conveyance from the United States of America Possible Add-on : Hamett County Workforce Development requests approval to accept the COVID-19 Telework Grant Award in the amount of $800 from Triangle South Workforce Development Board. Pos sible Add-on: Hamett County Workforce Development requests approval of an amendment to the contract for FY 2019-2020 with the Triangle South Workforce Development Board, who administers the Workforce Innovation and Opportunities Act (WIOA) grant. Page 2 of 3 051820 HCBOC Page 2 CONDUCT OF THE MAY 18m MEETING OF THE HARNETT COUNTY BOARD OF C OMMISSIONE RS Ba lancing the need to continue t o c o nduct the bus iness o f t he County a nd t he need to c o mply w ith the G o verno r 's Execut ive Orde r and prudent recomme nda ti o n s fro m the C D C and the NCDHHS, the H am ett C ounty Boa rd of Comm issio n er s w i ll conven e their May 18 , 2020 regul a r m eetin gs und e r c e rtain conditio n s : 1. A q u orum of the H arne tt C ounty Board of Commissi one rs and st aff w ill b e st ati o ned in the m eetin g ch a mbers to maintain the reco mme nded social di stanc ing of 6 feet . Som e commissi one rs may a ls o c all into the meetin g. 2. Only C ounty government staff n ec essary to cond u ct t he m eet in g o r t o speak o n scheduled agen da item s w ill be in a ttendance. 3 . T h e May 18 1h meet in g w ill no t be o p en to members of t he pu bli c to a ttend in person as we are o bserv ing the c urre nt provis io n s of a n y Executi ve Order s r e late d t o m ass gatherin gs a nd public h ealth guidance regarding s oci a l di s tancing. The public will have the opportunity to listen to the meeting live online or by calling into the meetings. 4 . A publ ic hearin g on the Hame tt C ounty's F Y 2 020-202 1 Budget w ill be h e l d during the Board's re gu l ar M ay 18 1h mee ting . C iti zen s may s ubmit th e ir comme nts regarding the budget in w riting to gwheel er@ harnett.o r g no later than 4:00 pm on Monday, M ay 18 th and comme nts w ill be read aloud during the m e eting. I f y o u prefer to call in and prov id e your c omments ve r ba ll y yo u may do so by dial ing (910)814-6959 at 6:00 pm on May 18th_ 5. T h e m eeting w ill b e s tream ed live o n H arne tt C ounty G o vernmen t's Y ouTube C h a nn el a t: https ://www.youtube.com/channe1/UCU7mTF6HTD65x 98EhAMeMg/featured 6 . If yo u w is h to call in and l iste n to the mee tin g you m ay d ia l (910)814-6959. Please r em e mber to mute your ph one w hil e lis t ening so as no t to d isrupt others li ste ning . 7 . G en eral Statute dictates tha t the Boa rd o nl y prov ide public comme nt once a m on t h . T h e re w ill be a p u bl ic c ommen t p e ri o d avai la b le on M ay 18 , 2 02 0. C it izen s m ay su bm it t he i r comments in w r iting to gw h eele r@ h a rne tt.org no lat er tha n 4:0 0 pm on M on day, May 181h an d co mments w i ll be read a lo ud during the m eeting as time all ows. If you prefer to c all in and prov id e your c omment s v erball y you m ay d o s o by d ialing (910)814-6959 at 6:00 pm o n M ay 18 111 • 8. T he m eeting w ill be rec o rded and p osted on the web s ite foll owing th e m eeting as u s ua l. Y ou m ay a lso fo ll ow along o n T witter @ H a rne ttCounty t o get li ve updat es during th e m eeting. T he Boar d app recia tes the public 's p ati en ce a nd unde r sta nding as they seek to e n s ure t h e co ntinuity of c ounty operations w hile d emons trating compli an ce w ith State law and prude n t public health practi ces in these d if fi c ult times. Page 3 of 3 051820 HCBOC Page 3 AGENDA ITEM L/-A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting May 4 , 2020 The Harnett County Board of Commissioners met in regular session on Monday, May 4 , 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of 6 feet , as the Board demonstrated compliance with State law and prudent public health practices. Members present: Staff present: Howard Penny, Jr., Chairman Joe Miller, Vice Chairman Mark B. Johnson, Commissioner Gordon Springle, Commissioner Barbara McKoy, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Penny called the meeting to order at 9:00 am . Commissioner McKoy led the Pledge of Allegiance and invocation. Chairman Penny called for any additions or deletions to the published agenda. Mrs. Stewart requested to add the Johnsonville Elementary School Renovations Project Ordinance and budget amendment for $5 ,100,000 for consideration. Vice Chairman Miller moved to approve the agenda as amended. Commissioner Springle seconded the motion that passed unanimously. Commissioner McKoy moved to approve items on the revised consent agenda. Commissioner Springle seconded the motion, which passed unanimously. 1. Minutes: April 20, 2020 Regular Meeting March 12, 2019 Work Session January 28, 2019 Planning Retreat January 22, 2019 Regular Meeting May 4, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 3 051820 HCBOC Page 4 2. Budget Amendments: 904 Emergency Services Code 1104411 529090 1104411 330210 1104411 330310 1103900 390990 Emergency Supplies Federal State Fund Balance Appropriated 264 Government Special Revenue Fund (2017 GO Bond proceeds) Code 2999990 598400 Interfund Trans -Capital 2993900 390990 Fund Balance Appropriated 3 81 increase 9, 140 increase 9, 140 increase 17 ,899 decrease $5 ,100,000 increas e $5 ,100,000 increase Vice Chairman Miller moved to approve the following appointment. Commissioner McKoy seconded the motion, which passed unanimously . LIBRARY BOARD OF TRUSTEES Ronnie Vinston was reappointed to serve as the as District I representative on this Board for a term of three years expiring March 31 , 2023. Harnett County Ranger Buren Fulmer presented a program update. He also presented NC Forest Service 's FY 20/21 funding request from Harnett County as $142 ,878; an increase of $6,606. Mr. Fulmer detailed that the increase includes a new truck price increase as well a s health insurance increase, proposed 2.5% pay increase and retirement rate increase for four employees. He explained the Forest Service County Budget is 40% County funded , 60% State funded and the County is billed monthly based on the previous month 's expenses . Last , he said they would like a she lter to park their new equipment under. Mrs. Stewart presented the budget and scope for Phase 1 of proposed renovations at Johnsonville Elementary School. She reported that Phase 1 of these renovations could be funded with the residual equity remaining from the construction of the Benhaven Elementary School; is part of the 2017 General Obligation School Bond issuance. Mrs. Stewart presented for consideration the Johnson ville Elementary School Renovations Project Ordinance totaling $5 ,100,000 and #264 General Government Special Revenue Fund Budget Amendment budgeting the remaining proceeds from 2017 GO Bonds. Vice Chairman Miller moved to approve the Johnsonville Elementary School Renovations Project Ordinance and budget amendment for $5 ,100 ,000. Commissioner McKoy seconded the motion, which passed unanimously. (Attachment 1) Mrs . Stewart presented the FY 2020/2021 recommended budget and Budget Message . (Attachment 2) Mrs. Stewart responded to questions and comments by commissioners. Budget discussions will continue during the upcoming May 12 , 2020 work session. Staff will follow -up w ith the percentage of employees who meet their goals and receive an annual performance pay. May 4 , 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 3 051820 HCBOC Page 5 John Rouse, Harnett County Health Director, provided a COVID-19 update for Harnett County. Ms. Stewart presented the following reports: Sandhills Center FY 19/20 Funding Request for $199,679 and Program Update Johnston-Lee-Harnett Community Action, Inc. grant for Hurricane Florence from the Office of Economic Opportunity. NC Department of State Treasurer, Retirement Systems Division Contribution-Based Benefit Cap Report Brian Haney, Assistant County Manager participating remotely, briefly reviewed the Harnett County Employee Turnover FY 2016-2020 information included in the agenda package. Chairman Penny called for any new business. Vice Chairman Miller said he believes the Board needs to direct staff to come up with a plan to be proactive and ready to set this County back in gear when the Governor decides to reopen counties. He suggested getting input from citizens and business owners on how to best open their businesses back up and keep citizens safe. Commissioner McKay said she believes the Governor will provide guidelines to follow, which should not be difficult to implement, when he does give his Executive Order for the State. Discussions continued. It was the consensus of the Board that commissioners should promote citizens following the Governor's guidelines. Vice Chairman Miller moved that the Board go into closed session for the following purposes: 1) Consultation with the County's legal counsel in order to preserve the attorney-client privilege concerning the handling of a certain claim and litigation including the following case: (a) Estate of John David Livingston, II, el als vs. Kehagias, et als US District Court, Eastern District ofN.C., Western Division File NO 5: CV-00906-BO, and (b) Workers Compensation Claim of Elizabeth Garcia LC. Fi le No. 19-046458 This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)(3). Commissioner Springle seconded the motion that passed unanimously. Vice Chairman Miller moved that the Board come out of closed session. Commissioner McKoy seconded the motion that passed unanimously. Commissioner McKoy moved to adjourn the meeting at 10:39 am. Commissioner Johnson seconded the motion which passed unanimously. Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk May 4, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 3 051820 HCBOC Page 6 -~ ·" Harnett ]!r'I _C_O.;._U_N_T_Y ___ Jw.0:.1.H""N:.:S.:ii:;O.:.::N.&.Vl:.i:.LL=E;.;E..::.LE:.:.M.:.:.E=:.N.:.:T:.:;:A::.:..:R.:..Y.:.SC::.:H.:.::O~O::;.::L:.:.R::E.:.::N .:::.O ~VA:.:.T::.:.IO::.N:.:.;S:..-__________ _ _ -}::_ _ _;_., NORTH CAROLINA PROJECT ORDINANCE www.harn ett.o rg BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County . Section l. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. Section 8 . Section 9 . ATIEST: This project will consist of the renovations to the existing Johnsonville School. Proposed to be completed in two phases, this project ordinance will address phase 1 which will include the demolition of the existing cafeteria/kitchen/classroom building and gymnasium locker room extension with repair to the gym ; construct new cafeteria while allowing for a temporary; construct restrooms to support the cafeteria and classroom additions; provide mechanical/electrical/data rooms; provide air cond itioning to the gym and upgrades to the existing playground . This portion of the project will be funded with the residual equity remaining from the construction of the Benhaven Elementary School; part of the 2017 General Obligation School Bond issuance. The following amounts are hereby appropriated for this project: Construction Engineer/ Architectural Contingency Total $ 4,335,000 510,000 255,000 $ 5,100,000 The following revenues are anticipated to be available to complete this design phase : lnterfund Transfer Total 5,100,000 $ 5,100,000 The Finance Officer is hereby directed to maintain within the Johnsonville Elementary School Project Fund , sufficient specific detailed accounting records. Funds may not be advanced from the General Fund for the purpose of making payments as due. The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in Section 3. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this Board . Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. 051820 HCBOC Page 7 ATTACHMENT 2 ~ ~Harnett 2(~ COUNTY May 4, 2020 To the Harnett County Board of Commissioners: The FY 2020-2021 Recommended Budget has been one of the most challenging in recent history. When we presented information to the Board of Commissioners at the February retreat and held our budget kickoff with departments a week later, we were talking about what we could add. Our revenues looked favorable for modest increases in spending. By early March, the COVID-19 pandemic was raging, and a few weeks later, our national economy entered recession. The speed at which we have had to adjust in preparing this budget is unprecedented. Now we are faced with having to cut spending significantly to balance the budget. We are presenting a $127 million general fund budget that deals with severe revenue challenges in a way that continues moving Harnett County forward and avoids severe impacts on our departments and the agencies we fund. Having said that, we will need to monitor our fiscal situation closely throughout the year and may need to make additional reductions if revenues are below what we have anticipated. Our revenue-estimation methodology has improved considerably and we should be able to spot any issues early and adjust accordingly. Our hope is that reality will be better than projected and we can add back some of the cuts we have made. GENERAL FUND EXPENDITURES BY TYPE Transfers 11% Other 5% Culture& Recreation 2% GENERAL FUND REVENUES BY TYPE Fund Balance 2% Transfers In 3% ~, ·\ Education 21% lntergov 16% Public Safety 29% Harnett County FY 2020-2021 Recommended Budoet General Government 12% Property Taxes 52% Sales TalC!es 13% Services Charges 12% P~n,:,? 051820 HCBOC Page 8 It is important to say that we have not projected revenues based on the most dire situation possible. Many economists are predicting declines in the national gross domestic product of 20 to 50% in the second quarter of 2020. Jobless claims are at record levels and some expect the national unemployment rate to reach 20%. How quickly the economy will recover once businesses are reopened is anyone's guess. We have used guidance from the NC Association of County Commissioners and the NC League of Municipalities, as well as lessons learned from the 2009 recession to project revenues conservatively. Those revenue projections meant that we initially faced a $14.5 million gap that we have worked diligently to close. This is addressed in more detail below. We have made cuts in nearly every area of county government. But we have spared Harnett County Schools (HCS) from reductions and left funding at FY 2020 levels. Our established funding formulas would have resulted in reductions in both operating and capital outlay. Meanwhile, the Board of Education asked for a $4 million or 16% increase in the operating funds and more than $180 million in capital funds for FY 2021. In addition to maintaining the FY 2020 level of capital funding, the Board of Commissioners has approved $51.5 million in funding for the construction of new schools in Erwin and northwest Harnett County. To fully fund the Board of Education's request, we would have had to make drastic, unsustainable cuts to county departments. We invite HCS to participate in our capital planning process this fall so that we may better plan for large capital needs together. Table 1: General Fund Funding By Category: The variance column shows the difference between FY 2021 and FY 2020 Revised Budget. FY 19 FY 20 FY21 FY 21 FY 21 %Inc/ Actual Rev Bud Rec Cont Rec Exp Total Rec Variance Dec Contingency 0 293,250 761,817 10,931 772,748 479,498 164% Culture & Recreation 2,341,613 2,881,006 2,747,319 274,717 3,022,036 141,030 5% Economic & Physical Development 3,307,778 3,613,834 2,933,282 0 2,933,282 -680,552 -19% Education 25,872,499 26,307,581 27,324,109 0 27,324,109 1,016,528 4% Environmental Protection 286,049 374,459 373,159 0 373,159 -1,300 0% General Government 13,040,611 15,126,218 14,990,642 48,651 15,039,293 -86,925 -1% Human Services 23,785,751 26,781,643 25,428,442 7,500 25,435,942 -1,345,701 -5% Public Safety 31,276,229 35,844,551 36,251,923 94,723 36,346,646 502,095 1% Transfers 15,188,568 14,835,912 13,790,000 48,893 13,838,893 -997,019 -7% Transportation 1,852,056 2,431,699 1,972,801 346,949 2,319,750 -111,949 -5% Total 116,951,154 128,490,153 126,573,494 832,364 127,405,858 -1,084,295 -1% *Note: The original contingency appropriation in FY 2020 was $1,591,993. As funds have been transferred out of contingency, the Revised Budget has been reduced. When compared to the FY 2020 original budget, the appropriation for contingency in FY 2021 is $819,245 or 51% less. Harnett County FY 2020-2021 Recommended Budaet n ... ,..,.. "I 051820 HCBOC Page 9 We also spared our hardworking, dedicated county employees and their benefits. No reductions in force are recommended. Benefits remain at FY 2020 levels. We are recommending a very modest increase in our pay-for-performance plan from 1.33% to 1.5% and application of the plan to our part-time employees. This will be the first increase to the Performance Pay Plan since the pay plan went into effect on July 1, 2017. Together these initiatives cost less than $80,000. In order to balance the budget, however, we had to freeze and unfund 20 vacant positions. Without this step, departments would have faced cuts of 8.5 to 10% in their operating budgets. Smaller departments may not have been able to achieve this without affecting current personnel. We believe the modest pay raise we are proposing is justified in light of the fact that employees will be asked to do more with less. We spent a great deal of time projecting our revenues and expenses more closely. During the retreat, we brought your attention to the 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 -1,000,000 -2.000,000 historic over-budgeting of revenue and over-budgeting of expenditures. I -3•000•000 General Fund Operating Performance I I 2011 2012 2013 I I I I 2014 2015 2016 2017 2018 It is fair to say that both are budgeted much more closely in the Recommended FY 2021 Budget. Departments were asked to justify any spending over FY 2019 actuals. As a result, general fund departments reduced their requested operating budgets by more than $1 million or about 5%. No doubt, this helped us deliver a balanced budget. We also broke the budget into continuation and expansion funding. Continuation refers to funding needed for ongoing operations, while expansion requests for new programs and positions are separately justified. You will see CONT (continuation) and EXP (expansion) columns in the budget summaries of the document. One of the ways we closed the gap was appropriating $3.3 million from the Article 44 sales tax special revenue fund. These funds were initially set aside and earmarked for improvements to Harnett Regional Jetport. As we determined this past fall, we do not have enough funds accumulated in the reserve to fund terminal improvements. The apron and lighting projects can be paid for from the airport capital reserve, which has a balance of $488,372, and from general capital reserve. This action gives us pause, as it is not consistent with the Board's newly adopted fiscal policy of not using one-time revenue for recurring expenses. However, there simply was no way to close the gap without it. Our hope is that the economy will recover by FY 2022, so that we do not have a hole in revenue. If that is not the case, we have simply delayed the severe cuts that will be needed to balance the budget. As the chart shows, since the 2009 recession the county has worked hard to generate budget surpluses each year and add to our fund balance. We are recommending a fund balance appropriation of $2,543,097 in the General Fund. This amount is $374,184 or 13% less than the FY 2020 Harnett County FY 2020-2021 Recommended Budqet P~nA 4 051820 HCBOC Page 10 Revised Budget. In addition, we have eliminated $588,835 in "in-kind" amounts that were budgeted to offset grant-funded programs. These appropriations were simply fund balance appropriations without being called that. Overall, this results in a reduced fund balance appropriation of almost $1 million. In order to balance the budget and to bring our fees in line with other counties, we are recommending an increase in Emergency Medical Services {EMS) fees. In FY 2020 we moved the responsibility for EMS billing from Finance to the EMS Division of Emergency Management. In reviewing billing practices, EMS contacted a third party billing vendor who reviewed our current fees and recommended the increases. This action generates nearly $3 million and was key in closing the budget gap. The EMS budget also includes funds to contract with the third party for billing to improve the county's current collection rate of approximately 60%. Detail on the fee increases can be seen in Appendix 1. Another important fee increase was the Solid Waste Household Availability Fee. We are recommending it be increased from $65 to $80. This is the first time the fee has been increased since 2013. We have identified capital projects for Solid Waste that cannot be accomplished without a reliable funding source. All of the proceeds from the increase will fund our post-closure obligations for the old landfill and a reserve for future capital projects. Several other fees were adjusted to reflect costs. Appendix 1 contains the detail on these changes. I am not recommending any Fire Tax District increases or any increase in funding for the EMS Rescue Districts this fiscal year, primarily due to the current recession. Three of the fire departments requested increases. We have had to increase spending in several areas. Both the Library and Parks & Recreation are opening new facilities in FY 2021 and additional funding is needed to ensure we can deliver promised services. Overall, other increases were minimal and included capital outlay or low-cost, high-impact funding. Last fall, we spent much energy improving our Capital Improvements Program {CIP) process and the Board of Commissioners adopted a CIP in December. The improved process and early adoption meant that we were able to focus our time this spring on the operating budget. We are pleased to be able to fund the CIP in large measure. A transfer of $950,000 to capital reserve keeps important projects, such as replacement of VIPER radios, EMS vehicles and elections voting equipment, on track. We did eliminate the $100,000 transfer to the Greenway Capital Reserve and recommend waiting until the Greenway Plan is complete and other funding sources identified. We reduced the transfer to the Fleet Internal Service Fund by $50,000 to $150,000 because fewer replacement vehicles are needed next fiscal year. Even without the revenue challenges of the current recession, Harnett County faces serious future problems in keeping up with service demands. Our population has grown most rapidly in the unincorporated area of the county where we don't have towns to provide services, even though new residents in these areas often expect these types of public amenities. Harnett County FY 2020-2021 Recommended Budget n ... -... r 051820 HCBOC Page 11 Meanwhile, as we discussed at the retreat, our Historical Population Growth revenues are not keeping up. When compared with in Unincorprated Area and Municipalities other NC counties, Harnett has much more residential 120,000 Source: NC Demographer development, which, again requires more services. In +Municipal Unincorporated • • • addition, our residential values are among the lowest in 100,000 • • the state. We rank 95th out of 100 counties in property .----• .. values per capita. Compared to the average county our size, we have approximately $200 less per person to I 80,000 provide services. The average new home built in the county does not pay enough in taxes to fund the cost of educating one student in Harnett County, let alone the I 60,000 additional county services required. We do not believe this situation is sustainable. The I 40,000 longest economic expansion in history has just ended I • • • • • • • • • and we have not been able to make sufficient progress 20,000 in increasing funding for schools or keeping up with the market when it comes to paying our county employees. Thanks to our improved CIP process, we are better able I 2010 2011 2012 to plan for our capital needs, but funding for new 2013 2014 2015 2016 2017 2018 initiatives will be difficult until we correct the structural problems with our revenues. This will require increasing economic development and improving residential property values. We are up to the challenge. I would like to highlight a few of the county's many accomplishments during FY 2020 and mention some ongoing projects. • In the area of Economic Development, infrastructure projects in county-owned industrial and business parks have been completed to help address the critical need for both industrial and commercial growth within the county. These projects will improve the competitiveness and marketability of property for economic development. Improvements include the final plat designs and storm water master plans of Edgerton Industrial Park II and Brightwater Business Park Phase 3. Also, partially funded by Golden Leaf Foundation, the extension of Brightwater Drive is nearing completion, which opens up Brightwater Business Park Phase 2A for development. Both properties were purchased by the County's public-private economic development partner, Harnett County Properties Corporation. Harnett County FY 2020-2021 Recommended Budget 0 ............. C 051820 HCBOC Page 12 Going forward, the Harnett County Properties Corporation will execute strategic and targeted marketing efforts of these sites, as well as identify new sites and strategies to grow the county's commercial and industrial tax base. • Harnett Regional Water (HRW) continued to provide excellent water and wastewater to the County and the Cape Fear Region. Once again, HRW received North Carolina and national accolades for drinking water quality, again affirming its mission to deliver a superior product at a reasonable cost. HRW is committed to expanding its water and wastewater infrastructure in the most cost-efficient manner possible. An example of this is the recently completed North Harnett Wastewater Treatment Plant Upgrade capital project, which greatly enhanced the plant's ability to process both water and wastewater bio-solids. This bio-solid removal process works in collaboration with the Solid Waste Department as County landfills will receive some of the bio-solids to use as cover. The project included filter enhancements which will improve treatment capabilities. HRW continues to implement better customer service through software and smart metering upgrades. These projects will give customers more control over their accounts. HRW continues to maintain a very strong financial position during the COVID-19 crisis. HRW's strong cash position gives them the ability to continue to provide all of its services to the citizens and customers despite these ongoing economic challenges. • Solid Waste works in conjunction with the Keep Harnett Beautiful team to promote anti-litter campaigns, education and outreach programs, as well as cleanup events in an effort to involve the citizens so that they become an integral part of our efforts to tackle litter issues within the county. Efforts include fall and spring litter sweep programs and household hazardous waste events. In March, Solid Waste spearheaded a successful shredding event for all county departments. The department is in the process of relocating the convenience site at the Dunn-Erwin Landfill outside the landfill gate to be more accessible to citizens. This will ease traffic congestion and provide a safer and more user-friendly setup for citizens to dispose of household waste and recycling. Significant improvements have been made to the Mamers convenience site by increasing the size of the parking area and adding additional compactors to achieve maximum service area for citizens as well as providing a cost savings on collections. The department continues efforts to improve communication with citizens and improve digital communication via its website. • Harnett County received a notification of award from NCDOT/Division of Aviation for construction of a $2.lM Lighting Project to replace all runway/taxiway lights, lighted directional signs and the re-siting of the Automated Weather Observation System (AWOS) at Harnett Regional Jetport. Work is anticipated to begin in FY 2021. The proposed $2.9M Apron Expansion project is one-hundred percent (100%) designed and awaiting grant-funding award from the NCDOT/Division of Aviation, anticipated in FY 2021. The County was notified by the FAA that Harnett Regional Jetport will receive $64,000 in CARES Act funds to offset lost revenue and operating expenses during COVID-19. • Harnett Area Rural Transit System (HARTS) anticipates an allocation of $340,000 in CARES Act funding to offset lost revenue and operating expenses during COVID-19. Hamett County FY 2020-2021 Recommended Budget o~,...n 7 051820 HCBOC Page 13 • Harnett County EMS has also been notified that the department has been awarded $193,671 in CARES Act funding to be used to prevent, prepare for, and respond to COVID-19. • Harnett County Parks & Recreation has made considerable progress expanding its programs and facilities. The first phases of Patriots Park (co-located with a Harnett County Convenience Center off Ponderosa Road) and the currently-named Government Complex Park (located along the Cape Fear River behind the Harnett County Government Complex in Lillington) will be completed this summer. New tennis courts were constructed at Neills Creek Park behind Harnett Central Middle School and additional lights were added at Neills Creek Park and Barbecue Creek Park. Parks & Recreation is currently working with County Administration and Harnett County Development Services to kick off a Comprehensive Greenway Master Plan for the County, which will provide the framework for development of a greenway system that connects points of interest throughout the county. Additionally, the County has acquired a railroad easement that will allow for the development of a rail trail from Lillington to the outskirts of Raven Rock State Park. • The County made substantial progress this year renovating former school campuses for future use. In August, the Shawtown Community Development Center opened in the north classroom building on the former Shawtown School campus. The renovated facility is home to the new Boys & Girls Club of Central Carolina: Robin Paige Club, ReEntry Family Services, Harnett County Sheriff's Office, Police Athletic League, the Harnett County Work Readiness Training Center, and space reserved for County and community meetings and events. Future improvements will include park amenities on the campus. The County completed demolition of the former Boone Trail School to make way for a future park that will be added on to the existing Boone Trail Community Center & Library. Plans for the park include a memorial walkway and an outdoor amphitheater where the school's auditorium once stood. The County also acquired the former Benhaven Elementary School in October and has worked to condition and preserve the space to make way for a large-scale community center that, in addition to a community center, will include recreational amenities, a satellite library location, and space for additional County services and community partners. Harnett County Schools has also expressed interest in locating an early college on the campus. • The Saleeby Family YMCA opened in January in the former Cagle Furniture Store at 107 Carletta Cagle Drive, Cameron. The YMCA, which was a partnership with Harnett County, has been extremely successful since it opened, and has been wonderful asset along the N.C. 87 corridor. The YMCA includes computer stations; games; a community room for training, meetings and parties; a half-court basketball gymnasium; massage therapy; child care; exercise classes; a fitness center; and a swimming pool. The facility provides discounts and free memberships to qualifying veterans. • Construction on the new Resource Center & Library project began in the fall. The project includes the construction of the 56,000-square-foot Resource Center & Library between the Harnett County Courthouse and Health Department, a 10,000-square-foot expansion of the current Department of Social Services, and much needed site improvements to the Harnett County Government Complex, including additional parking, greater connectivity, and a new entrance from McKinney Parkway at Alexander Drive. The Harnett County FY 2020-2021 Recommended Budoet c ..... ,.. ..... 0 051820 HCBOC Page 14 Resource Center & Library will include a new home for the Harnett County Public Library, Parks & Recreation, Veterans Services, County administration, and nearly 4,000 square feet of training and event space for County staff and the public. Because of significant growth in population and services, the project is badly needed to keep up with service demand. Many departments (including the Harnett County Public Library and Social Services) are out of room to grow. The project brings the County closer to accomplishing the Master Plan of combining all services within a single campus to improve access and convenience for citi zens. Completion of the expansion to Social Services should be completed this summer, while the Resource Center & Library is expected to open in early 2021. Central Carolina Community College's Harnett Promise program began in Fall 2019 with 210 students enrolled from Harnett County, more than the combined total of Lee and Chatham counties. Thirty-three percent of the students were identified as "first-generation" college students. The top three program categories chosen by students were College Transfer (36%), Pre-Health Science (20%) and Public Service Technologies (14%), which made up 70% of all categories selected. The Board of Commissioners approved funding to construct two new schools and to purchase land requested by the Board of Education for future schools in northwest Harnett County. The Erwin Elementary School project includes demolition of the old school buildings and construction of a new 700-student school that will combine students from Erwin Elementary and Gentry Primary schools. Construction is expected to begin on the new school in FY 2020. The Northwest Harnett Elementary School project consists of the purchase of land for a Northwest Harnett Elementary School that will accommodate up to 1,050 students. Construction is currently expected to begin in the fall. The Board of Commissioners also funded the purchase of land for a future middle school in northwest Harnett County. Harnett County has worked closely with the U.S. Census Bureau to promote the 2020 Census. With the amount of growth seen across the County during the last decade, the Census is important for us to make sure our community gets fair representation in Congress; receives financial resources for health, schools, and transportation; and can provide leaders with accurate information to plan for the future. To help communicate the importance of the 2020 Census to citizens, the County created promotional handouts specific to our area, promoted the Census on social media and in the local media, and mailed handouts in water bills and property tax bills. As of April 2020, 45.2% of Harnett County residents had completed theirquestionnaires. I want to thank Central Carolina Community College, the Fire and EMS Departments, Harnett County Schools and other community partners for their collaboration in developing the FY 2021 budget. County department heads and staff embraced the new budget process and did an exceptional job completing the justification forms and meeting deadlines in order to stay on schedule. I cannot adequately express my gratitude to our internal budget team. We overcame many challenges, including the COVID-19 pandemic, to assemble the document presented to you. Respectfully submitted, Paula K.Stewart County Manager Harnett County FY 2020-2021 Recommended Budget Page 9 051820 HCBOC Page 15 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT AGENDA ITEM J../ -f3 BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fi scal ye ar ending June 30, 2020. Section I. To amend the Aging Department General Fund, the appropriations are to be changed as follows : EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 11 05160 526010 SHIIP 1105 160 532050 SHIIP 1105160 504010 SHITP R EVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB 1105 160 330210 SHIIP EXPLANATION: To budget additional SHIIP funds. Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board AMOUNT DESCRIPTION OF CODE I NCREASE DECREASE OFFICE SUPPLIES $2,700 POSTAGE $491 EXPENSE ALLOWANCE $200 AMOUNT DESCRIPTION OF COD E INCREASE DECREASE FEDERAL $3,391 Howard Penny, Jr., Chairman Board of Commi ssioners Dalt Ma)'5.2020 051820 HCBOC Page 16 COUNTY OF HARNETT BUD GET ORDINANCE AM EN DM ENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Anima l Shetter the appropriations a re to be c hanged as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TAS K JOB DESCR IPTION OF CODE INCREASE DECREASE 1104512 582000 Non-Cao Asse t -Small Eauioment $2.405 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DE SCR IPTION OF CODE INCREASE DECREASE 11045 12 3808 40 Contributions and Donations $2.405 EXPLANATION : Donations received to purchase needed equipment for the care o f animals at the shelter. APPROVALS : ~~~;:'~ ~,b ,;nan fflce,(d ") I~ Caonly Manage, (dale) ,,__ · · 'J ,/) 5,...., 3-· J-.c, Section 2. Copies of this budget amendment shall be furnished to the C lerk tolhe Board. and to the Budget Officer and t he Finance Officer for their direction. Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler. Clerk to the Board Howard Penny, Jr., Chairman Board of Commissioners JE#23 9B 051820 HCBOC Page 17 COUNTY OF HARNETT BUDGET ORDINANC E AMENDME NT BE IT ORDAINED by the Go ve rning Board o f th e County of Hamett, North C arolina, that th e fo llow ing amendment be made to the a nnu al budget ordinance for the fi sc al year ending June 30, 2020. Section I. To amend the Health Department General Fund, the a ppropriations are to be changed as follows: EXPENDITURE AMOU NT ORG OBJECT PROJECT TASK SUB-TASK JOB DESC RIPTION OF CODE IN C REASE DECREASE 11 05 110 5 19090 OTHER $6,600 REVENU E AMOUNT ORG OBJEC T PROJECT TASK S UB-TASK JOB DESCRIPTION OF C ODE INC REASE DECREASE 1105 11 0 380890 OTH ER REVEN U E $6,600 EXPLANATION: To budget funds to be reimbursed by Universal Health for C OVID-19 testing. APPROVALS: t- <]) ~ 01,J>'v' oeptHead(dae) Adopted this ___ day of ________ , 20 Ma rgaret Regin a Wh eeler, Clerk to the Board Howa rd Pen ny , Jr., Chai rm a n Board o f Commissio ners 051820 HCBOC Page 18 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carol ina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Workforce Development Department budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRJPTION OF CODE INCREASE DECREASE 2404970 502020 HCYIN SALARIES & WAGES-PART-$166 2404970 504010 HCYIN EXPENSE ALWW ANCE $181 2404970 531010 HCYIN TRAINING -MILEAGE $60 2404970 531020 HCYIN TRAINING -MEALS $104 2404970 531030 HCYIN TRAINING -WDGING $181 2404970 531050 HCYIN TRAINING -REG ISTRATION $99 2404970 532010 HCYIN TELEPHONE SERV ICE $200 2404970 532050 HCYIN POSTAGE $25 2404970 5330 10 HCYIN ELECTRIC ITY $125 2404970 5260 10 HCYIN OFF ICE SUPPLIES $250 2404970 5250 10 HCYIN VEHICLE SUPPLIES -FUEL $175 2404970 535030 HCYIN R & M -VEHICLES $125 2404970 549085 HCYIN INDIRECT COST $684 2404970 624 009 HCYIN WIOA -VOUC HER $2,000 2404970 6240 11 HCYIN WIOA-PARTICIPANTTRAVEL $925 2404970 624001 HCYIN WJOA -CHILD CARE $250 2404970 624007 HCYIN WIOA -OJT TRAINING $494 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRJPTION OF CODE INCREASE DECREASE 2404970 330210 HCYIN FEDERAL 6044 EXPLANATION: TO ADJUST BUDGET DUE TO DECREASE; TO MOVE FUNDS TO ACCOMMODATE PROGRAM NEEDS. APPROVALS : Adopted this ___ day of ________ , 20 Margaret Regina Wheeler, C lerk to the Board ldblue County Manager (date) e u~fficer and the Finance Officer for Howard Penny, Jr., Chairman Board of Commis sioners Date: Much 11 ,l'OlO 051820 HCBOC Page 19 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Workforce Development Department budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2404970 502020 HCYOT SALARIES & WAGES-PART-$498 2404970 504010 HCYOT EXPENSE ALWWANCE $447 2404970 531010 HCYOT TRAINING -MILEAGE $275 2404970 531020 HCYOT TRAINING -MEALS $312 2404970 531030 HCYOT TRAINING -WDGING $543 2404970 531050 HCYOT TRAINING -REGISTRA TJON $298 2404970 532010 HCYOT TELEPHONE SERVICE $600 2404970 532050 HCYOT POSTAGE $75 2404970 533010 HCYOT ELECTRICITY $375 2404970 526010 HCYOT OFFICE SUPPLIES $750 2404970 525010 HCYOT VEHICLE SUPPLIES -FUEL $525 2404970 535030 HCYOT R & M -VEHICLES $375 2404970 549085 HCYOT INDIRECT COST $2,052 2404970 502090 HCYOT SALARIES & WAGES -$1,803 2404970 624011 HCYOT WIOA -PARTICIPANT TRAVEL $775 2404970 624001 HCYOT WIOA -CHD.D CARE $2,750 2404970 624007 HCYOT WIOA -OJT TRAINING $1,503 REVENUE AMOUNT ORG OBJECT PROJECT T ASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2404970 330210 HCYOT FEDERAL 13956 EXPLANATION: TO ADJUST BUDGET DUE TO DECREASE; TO MOVE FUNDS TO ACCOMMODATE PROGRAM NEEDS. APPROVALS: Dept Head (date) ~~~ County Manager (date) Section 2. C opies of this budget amendment sh all be furnished to the C lerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ________ , 20 . Margaret Regina Wheeler, Clerk to the Board ldhlue Howard Penny, Jr., Cbainnan Board of Commissioners Date : Mardllll,1020 051820 HCBOC Page 20 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the Co unty of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Workforce Development Department budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2404970 502010 HCDLW SALARIES & WAGES -$1,850 2404970 506010 HCDLW MEDICAL INSURANCE $756 2404970 507070 HCDLW OTHER POST EM PLOYM ENT $15 2404970 507050 HCDLW EMPLOYEE CLINIC $13 2404970 506020 HCDLW DENTAL INSURANCE $26 2404970 505010 HCDLW FICA WH $)41 2404970 503030 HCDLW 401K-GEN ERAL $35 2404970 505050 HCOLW ST ATE RETIREMENT -$166 2404970 507010 HCDLW UNEMPLOYMENT INSURANCE $18 2404970 504010 HCDLW EXPENSE ALLOWANCE $300 2404970 531010 HCDLW TRAINING -MrLEAGE $100 2404970 531020 HCDLW TRAINING -MEALS $248 2404970 531030 HCDLW TRAINING -LODGING $204 2404970 531050 HCDLW TRAINING-REGISTRATION $344 2404970 532010 HCDLW TELEPHONE SERVICE $140 2404970 533010 HCDLW ELECTRICITY $170 2404970 526010 HCDLW OFFICE SUPPLIES $100 2404 970 624021 HCDLW WIOA -IT A TRAINING $4,874 REVENUE AMOUNT ORG OBJ ECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2404970 330210 HCDLW FEDERAL 9500 EXPLANATION: TO ADJUST BUDGET DUE TO DECREASE; TO MOVE FUNDS TO ACCOMMODATE PROGRAM NEEDS. APPROVALS: Dept Head (date) eOffi?~d r • Qo{U) County Manager (date) Section 2. Copies of this budget amendment s hall be furnished to the Clerk to the Board, and to th e Budget Officer and the Finance Officer for their direction . Adopted this ___ d a) of ________ , 20 _. Margaret Regina Wheeler, Clerk to the Board ldbh.ac Howard Penny, Jr., Chairman Board of Commissioners Date· 051820 HCBOC Page 21 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to th e onnuol budget ordinance for the fiscal year ending June 30, 202 0. Section 1. To amend the General Fund, Social Services. the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1105322 618092 LIEAP(Low Income Energy) $19,358 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 1105310 330210 SOCIAL SERVICES ADMIN $19,358 EXPLANATION : Additional energy funding provided by the State as a one-time suppplement. :f f(A(. ~rdii~/3-20 . lJ APPROVALS : ~ Dept Head (dale) er r~t :20 County Manager (dale) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer and the Finance Officer for their direction. Adopted thi s ___ day of ________ , 20 __ . Margaret Regino Wheeler. C lerk to the Boord Gordon Springle, Chairman Boord of Commissioners DECREASE 051820 HCBOC Page 22 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the foll owing amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Workforce Development Department budget, the appro priations are to be changed as foUows: EXP ENDITURE AMOUNT O RG OBJECT PROJECT TASK SUB-T AS K JOB DESCRIPTION OF CODE INCREASE DECREASE 2404970 624021 HCADT WIOA -IT A TRAINING $4,500 24049 70 624009 HCADT W IOA -VOUCHER $4000 2404970 624003 HC ADT W IOA -PARTICIPANT COST $500 2404970 624005 HCADT W IOA -SUPPORT SERVICES $500 REVENUE AMOUNT ORG OBJECT PROJECT TAS K SU B-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2404970 3302 10 HCADT FEDERAL $9,500 EXPLANATION: TO ADJUST BUDGET DUE TO I NCREASE; TO MOVE FUNDS T O A CCOMM ODATE PROGRAM NEEDS. APPROVALS: {Jy .ct.Jit&~ 51 •3/ 10 Dept Head (date) ~~ County M anager (date) Section 2 . C opies of this budget amendment shall be furnished to the C lerk to th e Board, and to the Budget Officer and the Finance Officer for their direc t ion. Adopted this ___ da) of ________ , 20 __ . Margaret Regina Wheeler , C lerk to the Board ldbluc Howard Penny, Jr., C hairman Board of Commissioners Date: l\.wdl20.2020 051820 HCBOC Page 23 Date run: 5/7/2020 3:37:34 PM Data as of: 5/6/2020 8:00:43 PM TR-304 Bill Release Report Report Parameters: Release Date Start: 4/1/2020 Release Date End: 4/30/2020 Tax District: ALL Default Sort-By: Grouping: Bill #,Taxpayer Name,Release Date,Billing Date.Operator ID, Release Amount Release Reason Bill# Taxpayer Name RELEASE REASON: Adjustment 0002268330-2019-2019-0000-00-REG FLEMING, MICHAEL WILLIAM SR Subtotal RELEASE REASON: BOE and review dee 0000031319-2020-2015-0000-00-REG LETULI, JOHN 0000031319-2020-2016-0000-00-REG LETULI, JOHN 0000031319-2020-2017-0000-00-REG LETULI, JOHN 0000031319-2020-2018-0000-00-REG LETULI, JOHN 0000031319-2020-2019-0000-00-REG LETULI, JOHN Subtotal RELEASE REASON: Deferred Bill 0000034584-2020-2018-0070-00-DLD WEEKS FARM INC 0000034584-2020-2019-0070-00-DLD WEEKS FARM INC Subtotal PAGE 1 of 5 Operator ID (Name) 7/19/2019 APRIL DIAZ 1/6/2020 MARGARET WRIGHT 1/6/2020 MARGARET WRIGHT 1/6/2020 MARGARET WRIGHT 1/6/2020 MARGARET WRIGHT 1/6/2020 MARGARET WRIGHT 4/9/2020 MARGARET WRIGHT 4/9/2020 MARGARET WRIGHT NCPTS V4 -' 4/20/2020 4/9/2020 4/9/2020 4/9/2020 4/9/2020 4/9/2020 4/9/2020 4/9/2020 63.26 252.39 223.80 196.87 171.63 148.07 1,341.63 1,341.63 AGENDAITEM~ Release Amount($) 63.26 63.26 83.92 63.81 45.35 28.57 13.45 235.10 1,341.63 1,341.63 2,683.26 -0.00 168.47 159.99 151.52 143.06 134.62 0.00 0.00 051820 HCBOC Page 24 Bill# Taxpayer Name RELEASE REASON: Full rebate 0000034584-2018-2018-0000-00-REG WEEKS FARM INC 0000034584-2018-2018-0070-00-DLD WEEKS FARM INC 0000034584-2019-2019-0000-00-REG WEEKS FARM INC 0000034584-2019-2019-0070-00-DLD WEEKS FARM INC Subtotal RELEASE REASON: Military 0001683897-2010-2010-0000-00-REG HERNANDEZ, JOSE FLORES 0001781120-2010-2010-0000-00-REG MCGLYNN, !AN-MICHAEL 0001887574-2011-2011-0000-00-REG WALTON, ANDREW BURKE 0001887652-2011-2011-0000-00-REG HIGGINBOTHAM, DAVID RALPH Ill 0001889508-2011-2011-0000-00-REG MAGGIO, AUGUST RHU 0001894618-2011-2011-0000-00-REG ROBERTSON, RICHARD ANDREW 0001897475-2011-2011-0000-00-REG RICHARDS, CASSANDRA FAYE 0001902619-2011-2011-0000-00-REG MCGLYNN, IAN MICHAEL 0001970146-2011-2011-0000-00-REG PFEIFFER, DAVID P 0002261982-2019-2019-0000-00-REG BERTRAM, DARREN SCOTT JR Subtotal RELEASE REASON: Over Assessment 0002264021-2020-2019-0000-00-REG GOLDMAN, LAWRENCE W Subtotal RELEASE REASON: Ownership change 0000063456-2019-2014-0000-01-REG MCQUEEN, WILBERT A PAGE 2 of 5 Operator ID (Name) 8/11/2018 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 12/1/2010 AMY BAIN 10/1/2010 AMY BAIN 8/1/2011 AMY BAIN 8/1/2011 AMY BAIN 9/1/2011 AMY BAIN 10/3/2011 AMY BAIN 11/1/2011 AMY BAIN 1/3/2012 AMY BAIN 2/1/2012 AMY BAIN 7/19/2019 SHANNON AUTRY 4/8/2020 CRYSTAL THOMAS 9/19/2019 MARGARET WRIGHT 4/9/2020 4/9/2020 4/9/2020 4/9/2020 4/21/2020 4/15/2020 4/15/2020 4/15/2020 4/15/2020 4/20/2020 4/15/2020 4/15/2020 4/15/2020 4/14/2020 4/21/2020 4/2/2020 -. 1,263.76 0.00 1,263.76 0.00 174.41 7.59 170.36 134.56 184.96 134.35 137 .11 144.21 146.13 39.20 269.89 141.30 Release Amount($) 1,263.76 1,268.03 1,263.76 1,268.03 5,063.58 174.41 7.59 170.36 134.56 184.96 67.17 68.56 144.21 146.13 39.20 1,137.15 188.29 188.29 141.30 -0.00 -1,268.03 0.00 -1,268.03 0.00 0.00 0.00 0.00 0.00 67.18 68.55 0.00 0.00 0.00 81.60 0.00 051820 HCBOC Page 25 Bill# Taxpayer Name 0000063456-2019-2015-0000-01-REG MCQUEEN, WILBERT A 0001284165-2019-2014-0000-00-REG HARRISON, OWEN RAY 0001284165-2019-2015-0000-00-REG HARRISON, OWEN RAY 0001284165-2019-2016-0000-00-REG HARRISON, OWEN RAY 0001284165-2019-2017-0000-00-REG HARRISON, OWEN RAY 0001284165-2019-2018-0000-00-REG HARRISON, OWEN RAY 0001284165-2019-2019-0000-00-REG HARRISON, OWEN RAY Subtotal RELEASE REASON: Situs error 0002266499-2019-2019-0000-00-REG JONES, GREGORY LEONARD 0002267356-2019-2019-0000-00-REG BAILEY, MARY ANNETIE 0002267542-2019-2019-0000-00-REG DOESKEN, MICHAEL RANDOLPH Subtotal RELEASE REASON: SMALL UNDERPAYMENT 0000000602-2019-2019-0000-00-REG ALKAS, EDWARD SR & 0000005142-2019-2019-0000-00-REG WADE, RICHARDS JR 0000009439-2020-2019-0070-00-REG CANNON, ELIZABETH E 0000012609-2019-2019-0000-00-REG COX, JOHN H 0000018377-2019-2019-0000-00-REG FOX, JOHN JOHNSON 0000028417-2019-2019-0000-00-REG JONES, RALPH B JR 0000028486-2019-2019-0000-00-REG JONES, DONNA SMITH 0000034403-2019-2019-0000-00-REG MCCORQUODALE, REUBEN scan PAGE 3 of 5 Operator ID (Name) 9/19/2019 MARGARET WRIGHT 9/20/2019 MARGARET WRIGHT 9/20/2019 MARGARET WRIGHT 9/20/2019 MARGARET WRIGHT 9/20/2019 MARGARET WRIGHT 9/20/2019 MARGARET WRIGHT 9/20/2019 MARGARET WRIGHT 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 KIMBERLY BAKER 7/19/2019 KIMBERLY BAKER 4/14/2020 KIMBERLY BAKER 7/19/2019 AMY BAIN 7/19/2019 YVONNE MCARTHUR 7/19/2019 KIMBERLY BAKER 7/19/2019 KIMBERLY BAKER 7/19/2019 AMY BAIN 4/2/2020 4/27/2020 4/27/2020 4/27/2020 4/27/2020 4/27/2020 4/27/2020 4/9/2020 4/6/2020 4/2/2020 4/8/2020 4/17/2020 4/24/2020 4/13/2020 4/15/2020 4/9/2020 4/23/2020 4/6/2020 -. 118.53 79.03 74.09 69.15 64.21 59.27 54.33 148.81 24.55 79.62 38.53 817.75 286.96 1,194.45 97.42 150.33 525.50 116.60 Release Amount($) 118.53 79.03 74.09 69.15 64.21 59.27 54.33 659.91 148.81 24.55 79.62 252.98 0.17 0.56 0.02 0.23 0.04 0.03 0.02 0.88 -. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 38.36 817.19 286.94 1,194.22 97.38 150.30 525.48 115.72 051820 HCBOC Page 26 Bill# Taxpayer Name 0000034737-2019-2019-0000-00-REG MCDOUGALD, VEOLA 0000034782-2019-2019-0000-00-REG MCEACHERN, BEA TRICE SURLES 0000039634-2020-2016-0070-00-REG HUDSON, KENT 0 0000039634-2020-2017-0070-00-REG HUDSON, KENT 0 0000039634-2020-2018-0070-00-REG HUDSON, KENT 0 0000039634-2020-2019-0070-00-REG HUDSON, KENT 0 0000044761-2019-2019-0000-00-REG REDWINE, EARL 0000044977-2020-2019-0070-00-REG REVELS, JOSEPH KENT 0000045190-2019-2019-0000-00-REG RIDGELL, HARRISON JR 0000050161-2019-2019-0000-00-REG STALLINGS, FRANCES L 0000051667-2019-2019-0000-00-REG STRICKLAND, WILLIAM H 0000051892-2019-2019-0000-00-REG SUMPTER, BERNARD (NMN) 0000055464-2019-2019-0000-00-REG TYSON, RAYMONDE 0000055478-2019-2019-0000-00-REG BURTON, JOHNNY W 0000055750-2018-2018-0000-00-REG THE KEY ENTERPRIZES LLC 0000055750-2019-2019-0000-00-REG THE KEY ENTERPRIZES LLC 0000055751-2018-2018-0000-00-REG THE KEY ENTERPRIZES LLC 0000055751-2019-2019-0000-00-REG THE KEY ENTERPRIZES LLC 0001765605-2019-2019-0000-00-REG PRICE, DAVID MICHAEL 0002251376-2019-2019-0000-00-REG HORNING, LENNY J 0002252778-2019-2019-0000-00-REG PRICE, BONITA COOK 0002256110-2019-2019-0000-00-REG ARRIAGA, MA LOURDES FUENTES PAGE 4 of 5 Operator ID (Name) 7/19/2019 KIMBERLY BAKER 7/19/2019 KIMBERLY BAKER 1/3/2020 KIMBERLY BAKER 1/3/2020 KIMBERLY BAKER 1/3/2020 KIMBERLY BAKER 1/3/2020 KIMBERLY BAKER 7/19/2019 KIMBERLY BAKER 3/27/2020 KIMBERLY BAKER 7/19/2019 KIMBERLY BAKER 7/19/2019 KIMBERLY BAKER 7/19/2019 AMY BAIN 7/19/2019 KIMBERLY BAKER 7/19/2019 YVONNE MCARTHUR 7/19/2019 AMY BAIN 8/11/2018 AMY BAIN 7/19/2019 AMY BAIN 8/11/2018 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 9/23/2019 AMY BAIN 7/19/2019 AMY BAIN 7/19/2019 AMY BAIN 4/7/2020 4/8/2020 4/29/2020 4/29/2020 4/29/2020 4/29/2020 4/2/2020 4/9/2020 4/29/2020 4/3/2020 4/6/2020 4/22/2020 4/15/2020 4/6/2020 4/6/2020 4/6/2020 4/6/2020 4/6/2020 4/1/2020 4/13/2020 4/1/2020 4/13/2020 -. 17.00 701.51 20.85 20.37 20.37 20.37 235.75 4.75 1,034.20 1,091.48 718.92 41.00 46.75 1,073.02 16.60 16.60 24.90 24.90 4.10 6.46 15.90 52.24 Release Amount($) 0.13 0.91 0.47 0.46 0.46 0.46 0.03 0.09 0.17 0.05 0.53 0.61 0.70 0.06 0.13 0.14 0.19 0.18 0.03 0.10 0.12 0.79 -. 16.87 700.60 20.38 19.91 19.91 19.91 235.72 4.66 1,034.03 1,091.43 718.39 40.39 46.05 1,072.96 16.47 16.46 24.71 24.72 4.07 6.36 15.78 51.45 051820 HCBOC Page 27 Bill# Taxpayer Name 0002264611-2019-2019-0000-00-REG BENNETT. JOSHUA DEQUAN 0002267657-2019-2019-0000-00-REG AUSTIN, GARRETT LEE 0002267685-2019-2019-0000-00-REG AMMONS, TROY RANDALL Subtotal RELEASE REASON: Sold/Traded 0002261729-2019-2019-0000-00-REG MORRIS, GEORGE JASON 0002262646-2019-2019-0000-00-REG GOODE, MICHAEL DIMYTRO CHRISTOPHER Subtotal RELEASE REASON: Vehicle Sold 0001894618-2011-2011-0000-00-REG ROBERTSON, RICHARD ANDREW Subtotal Total PAGE 5 of 5 Operator ID (Name) 7/19/2019 KIMBERLY BAKER 7/19/2019 AMY BAIN 7/19/2019 KIMBERLY BAKER 8/28/2019 CRYSTAL THOMAS 9/23/2019 CRYSTAL THOMAS 10/3/2011 AMY BAIN -' 4/22/2020 57.33 4/13/2020 9.85 4/30/2020 42.83 4/27/2020 14.72 4/21/2020 113.84 4/20/2020 67.18 Release Amount($) 0.43 0.08 0.05 9.32 14.72 62.41 77.13 39.19 39.19 10,409.17 -56.90 9.77 42.78 0.00 51.43 27.99 051820 HCBOC Page 28 Board Meeting Agenda Item AGENDA ITEM 4 -D MEETfNG DATE: May 18, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: LSTA COVID-19 Response Mini-Grant REQUESTED BY: Angela McCauley, Harnett County Library REQUEST: The Harnett County Public Library respectfully requests permission to accept the LST A COVID-19 Response Mini-Grant in the amount of $4000. Grant funds will be used to purchase materials and supplies needed to reopen library operations to the public and adapt services to reduce the impact of COVID-19. Purchased items will include hand sanitizing stations, social distancing floor decals, and materials needed to construct sneeze guards. These items will be distributed among all 7 libraries as needed. This is a reimbursement grant and there is no county match required. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S:\staffdoc\Angela\LibraryDirector\contracts\Agenda Requests\Agenda Request-LSTA Funds for COVID supplies.docx Page I of I 051820 HCBOC Page 29 COVID 19 Response Mini-Grant To assist North Carolina libraries in responding to the coronavirus pandemic , the State Library will provide LSTA funding to help libraries prepare to reopen to the public and adapt services to reduce the impact of COVID-19. This mini-grant program supports Goal One of North Carolina's Five-Year Plan: Strengthening Capacity. Eligible libraries North Carolina public libraries eligible for the Aid to Public Libraries Fund, community college, UNC system, and North Carolina Independent College and University (NCICU) libraries may submit one application for this program . Funds Maximum funds availab le to each library: $1,000 .00 plus $500 .00 for each library outlet (bookmobiles included). No matching funds are required for this program. Allowable expenditures include: • Protective supplies such as masks, touchless thermometers, etc. • Cleaning supplies such as sanitizing wipes, cleaning solutions, professional cleaning service , etc. • Customer service and safety supplies such as hand sanitizing station , supplies to support contactless services such as DIY self-check creation, etc. This list is not exhaustive, but this program is limited to providing supplies and services to help libraries limit the spread of COVID-19 . Unallowable expenditures include: • Construction • Subscription and license fees • Other expenses prohibited by state and federal regulations Important Dates • June 1, 2020: Application deadline . Applications will be awarded on a rolling, weekly basis . Agreements will be sent out electronically via DocuSign and , in most cases, all agreements can be completely signed online. • July 31 , 2020 : Final date for expenditures. • August 15, 2020: Reimbursement requests due . Final Report A Final Report will be required with a short narrative describing the benefit to staff and patrons. Questions about this program should be directed to Catherine Prince, Federal Programs Consultant, at catherine.prince@ncdcr.gov 051820 HCBOC Page 30 Item Description Quantity Grant amount Total grant amount requested, in whole dollars. 1 $3,289.00 Reference# Status Grant Total Order Total Institution/library Mailing address City Zip code Library Director, Name (First Last, e.g., Jane Doe) Library Director, Phone number(xxx-xxx-xxxx) Library Director, Emai l address Authorizing Official, Name (First Last, e .g., Ja ne Doe) Authorizing Official , Email address Total library outlets Total grant amount requested, in whole dollars. 1. Describe the supplies and services that you plan to purchase with the funds. 14103673 Confirmed $3,289.00 Harnett County Library PO Box 1149 / 601 S. Main St Lillington 27546 Angela McCauley 9108933446 amccaul eY..@harnett .org Paula Stewart P-Stewart@harnett.org 7 3289 $3,289.00 If awarded the COVID-19 Mini Grant, Harnett County Public Library System w ill purchase materials and supplies needed to re-open library operations to the public. Purchased materials will be distributed among all 7 libraries. Items needed : Materials needed for making customized sneeze guards. (Plexiglas sheets , hanger wire, ceiling hooks, and crimp rings) County and town maintenance will assemble. Hand sanitizing stations with refills to be placed at entrances Social distancing floor stickers Refillable disinfecting wipe tubs with solution and refills for wiping down returned materials and public computer stations after each use. 051820 HCBOC Page 31 Supplies/Materials Short Description Estimated Amount Services Social distancing floor stickers -$100 Plexiglas Sheets (9), hanging wire (1 spool unit), crimp rings(1 pack) and ceiling tile hooks(1 pack) for sneeze guards-$1225 Hand Sanitizing Stations, sanitizer, and refills (7) -$1075 Wet Task Disinfectant Bucket System (9) -$891 $3289 Short Description O Estimated Amount O Other (IDC is all owable out of the maximum funding, not in addition to the maximum funding) Short Description O Estimated Amount 0 Total Short Description Estimated Amount Last Update Start Time Finish Time IP Browser OS Referrer 0 $3289 2020-05-08 15 :58:38 2020-05-08 15:49:20 2020-05-08 15:58 :34 139.180.60.130 Chrome Windows N/A 051820 HCBOC Page 32 Board Meeting Agenda Item AGENDA ITEM L/-E MEETING DATE: May 18, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: SHIIP Funding/"\/"'\ / REQUESTED BY: John :i/<>Je, -Wealth Director J REQUEST: The Department on Aging requests approval to accept SHIIP fundsing in the amount of $3 ,391. These funds have been allocated from the State of North Carolina, Department of Insurance, SHIIP Division to promote the Medicare D program. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S:\admin\Fileshare\ 1-Excel\BOH PAT FEE INC-NEW FEES-BOC Requ est s\BOC Forms\agendaform2020.do cx Page I of I 051820 HCBOC Page 33 QocuSign i:cnvelope ID: E9318F8D-497F-45F4-A277-F5A126815072 STATE OF NORTH CAROLINA COUNTY OF WAKE Grant Name: Medicare Improvements for Patients and Providers Act Federal Awarding Agency: us Department of Health & Human services, Administration for community Living CFDA # 93 .071 Grant Award# 1801NCMISH-01 cost center: 1600165999 Performance Period: 10/1/2019 -9/29/2020 Account# 536405 Recipient: State of North Carolina Department of Insurance SHIIP Division contract Between Fiscal Year: 2019-2020 Award Amount S 3,391.00 Federal Award Date: 9/17/19 Total Award Amount S 3,391.00 Subreceipient: Name: co of Harnett/Harnett co DOA county: Harnett Tax ID/FIN# 56-6000306 DUNS# 91565986 This Contract and its attaclunents shall be completed and returned to the Recipient within 45 days of receiving the electronic document in order for the Recipient to process the award and provide funds to the Subrecipient. The Subrecipient shall provide the Recipient with progress reports and a final report detailing the Subrecipient's use of State funds. 1. Contract Documents: This Contract shall consist of the following documents, incorporated herein by reference: ( 1) This Contract; (2) General Terms and Conditions for Public Sector Contracts (Attachment A) (3) Statement of Work (Attachment B) (4) Line Item Budget and Budget Narrative (Attaclunent C) (5) Certifications Regarding, Drug-Free Work-Place; Lobbying; and Debarment, Suspension and Other Responsibility Matters (Attaclunent D) These documents constitute the entire agreement between the Parties and supersede all prior statements or agreements. 2. Precedence Among Contract Documents: In the event of a conflict between or among the terms of the Contract Documents, the terms in the Contract Document with the highest relative precedence shall prevail. The order of precedence shall be the order of documents as listed in Paragraph 1, above, with the first-listed document having the highest precedence and the last-listed document having the lowest precedence. If there are multiple Contract Amendments , the most recent amendment shall have the highest precedence and the oldest amendment shall have the lowest precedence. 3. Subrecipient's Duties: The Subrecipient shall provide the services as described in Attachment B with the terms of this Contract and in accordance with the approved budget in Attaclunent C. The Subrecipient shall maintain and make available all records, papers, vouchers, books, correspondence or other documentation or evidence at reasonable times for review, inspection or audit by duly authorized officials of the Recipient, the North Carolina State Auditor, or applicable federal agencies. Upon termination of contract as a SHIIP Coordinating Site, any equipment or property less than five (5) years old purchased by Subrecipient with 051820 HCBOC Page 34 DocuSign Envelope ID: E9318FBD-497F-45F4-A277-F5A126815072 grant funds to perform SHIIP functions shall be returned to the Recipient in good working order. The Subrecipient shall submit to the Recipient all plans, reports, documents or other products that the Recipient may require, in the form specified by the Recipient, including at the least following: A) A final budget report of expenses incurred during the contract period date; B) A mid-year report of the contracted activities of the Subrecipient due by April 30; C) A final comprehensive report within sixty (60) days of project end date; due on or before November 29. 4. Recipient's Duties: The Recipient shall reimburse the Subrecipient for the costs of services and activities described in Attachment B and in accordance with the approved budget in Attachment C. The Recipient shall monitor the Subrecipient for compliance with the terms of this Contract; and shall specify all reports and other deliverables required from the Subrecipient. The Recipient shall pay the Subrecipient in the manner and in the amounts specified in the Contract Documents. [ X ] a. There are no matching requirements from the Subrecipient. ] b. The Subrecipient's matching requirement is $n/a, which shall consist of: ] In-kind [ ] Cash ] Cash and In-kind [ ] Cash and/or In-kind The contributions from the Subrecipient shall be source from non-federal funds. 5. Conflict of Interest Policy: The Recipient has determined that this Contract is not subject to NCGS I 43C- 6-22 & 23. 6. Reversion of Unexpended Funds: Any unexpended grant funds shall revert to the Recipient upon termination of this Contract. 7. Grants: The Subrecipient has the responsibility to ensure that all sub-grantees, if any, provide all information necessary to permit the Subrecipient to comply with the terms and conditions set forth in this Contract. The grant award for the contract is not to be used for Research & Development (R&D). 8. Payment Provisions: As provided in NCGS l 43C-6-21 this Contract is an annual appropriation of $100,000 or less to or for the use of a non-profit corporation and payment shall be made in a single annual payment. 9. Contract Administrators: All notices permitted or required to be given by one Party to the other and all questions about the contract from one Party to the other shall be addressed and delivered to the other Party's Contract Administrator. The name, address, telephone number and fax number of the Parties' respective initial Contract Administrators are set out below. Either Party may change the name, address, telephone number and fax number of its Contract Administrator by giving timely written notice to the other Party. For the Receipient: Melinda Munden, Deputy commissioner SHIIP Division 1201 Mail service center Raleigh, NC 27699-1201 For the Subreceipient: LeAnn Blackmon co of Harnett/Harnett co DOA 309 w. Corneli us Harn ett Blvd Lillington, NC 27546 Telephone: 919 -814-9942 Telephone: 910-814-6071 10. Supplementation of Expenditures of Public Funds: The Subrecipient assures that funds received under this Contract shall be used only to supplement, not to supplant, the total amount of federal, state and local public funds the Subrecipient otherwise expends for MIPPA and SHIIP services and related programs. Page 2 of 16 051820 HCBOC Page 35 D.ocuSign envelope ID: E9318F8D-497F-45F4-A277-F5A126815072 Funds received under this Contract shall be used to provide additional public funding for such services; the funds shall not be used to reduce the Subrecipient's total expenditure of other public funds for such services. 11. Disbursements: As a condition of this Contract, the Subrecipient acknowledges and agrees to make disbursements in accordance with the following requirements: a. Implement adequate internal controls over disbursements ; b. Pre-audit all vouchers presented for payment to determine: Validity and accuracy of payment; • Payment due date; • Adequacy of documentation supporting payment; and Legality of disbursement; c. Assure adequate control of signature stamps/plates; d. Assure adequate control of negotiable instruments; and e. Implement procedures to ensure that the account balance is solvent and reconcile the account monthly . 12. Outsourcing: The Subrecipient certifies that it has identified to the Recipient all jobs related to the Contract that have been outsourced to other countries, if any. Subrecipient further agrees that it will not outsource any such jobs during the term of this Contract without providing notice to the Recipient. 13. Executive Order# 24: NCGS 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. 14. Audit: The Recipient reserves the right to conduct an audit through the NCSMP Program Director. The Subrecipient must permit access to records and financial statements by the audit staff of Recipient as necessary. 15. Federal Certifications: The Subrecipient agrees to execute the following federal certifications that are attached to this agreement (applicable when receiving federal funds). A. Certification Regarding Lobbying. B. Certification Regarding Department. C. Certification Regarding Drug-Free Workplace Requirements. Page 3 of 16 051820 HCBOC Page 36 DocuSign Envelope ID: E9318F8D-497F-45F4-A277-F5A126815072 16. Signature Warranty: The undersigned represent and warrant that they are authorized to bind their principals to the tenns of this agreement. Subrecipient: liDocuSlgned by: BY: ..,.l,:_~-eiu.E,g,;OQ1G1E~"'a~ .... 41,a1c~u-~l,41,4~~e ---------------- John Rouse Health Director Division of ~' ~DocuSlgned by: BY~¢.,~ Me ,n a Mun en BY: [IDE~ 57F6i*t8598.\88 I I L . Roberto. Croom ~OocuSigned by : L~94~~ BY: Michelle Osborne Contract is not executed until last signature is obtained. Reviewed by: controller's office Review: DATE: _o_4_;2_s_1_20_2_0 ___ _ DA TE: _o_4_f2_4_f_20_2_0 ___ _ DA TE: _o_4_1_2s_1_2_02_0 ___ _ 05/04/2020 DATE: _______ _ Page 4 of 16 051820 HCBOC Page 37 DocuSig n E::nvelope ID: E9318F8D-497F-45F4-A277-F5A 126815072 Attachment A General Terms and Conditions DEFINITIONS Unless indicated otherwise from the context, the following terms shall have the following meanings in this Contract. Some definitions are from 9 NCAC 3M.0102 unless otherwise noted. If the rule or statute that is the s ource of the definition i s changed by the adopting authority, the change s hall be incorporated herein. (1) "Recipient" (as used in the context of the definitions below) shall mean and include every public office, public officer or official (State or local, elected or appointed), institution, board, comm1ss1on , bureau, council , department, authority or other unit of government of the State or of any county, unit, special district or other political sub agency of government. For other purposes in this Contract, "Recipient" shall mean the entity identified as one of the parties hereto. (2) "Audit" means an examination of records or financial accounts to verify their accuracy. (3) "Certification of Compliance" means a report provided b y the Recipient to the Office of the State Auditor that states that the Subrecipient has met the reporting requirements established by this Subchapter and included a statement of certification by the Recipient and copies of the submitted Subrecipient reporting package. (4) "Compliance Supplement" refers to the North Carolina State Compliance Supplement, maintained by the State and Local Government Finance Agency within the North Carolina Department of State Treasurer that has been developed in cooperation with agencies to assist the local auditor in identifying program compliance requirements and audit procedures for testing those requirements. (5) "Contract" means a legal instrument that is used to reflect a relationship between the Recipient, Subrecipient, and subrecipient. (6) "Fiscal Year" means the annual operating year of the non-State entity. (7) "Financial Assistance" means assistance that non-State entities receive or adminis ter in the form of grants, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance. Financial assistance does not include amounts received as reimbursement for services rendered to individuals for Medicare and Medicaid patient servtces. (8) "Financial Statement" means a report providing financial s tatistics relative to a gi ven part of an organization's operations or s tatus . (9) "Grant" means financial assistance provided b y an Recipient, Subrecipient, or subrecipient to carry out activities whereby the grantor anticipates no programmatic involvement with the Subrecipient or subrecipient during the performance of the grant. ( 10) "Subrecipient" has the meaning in NCGS 143C-6-23 (a)(2): a non-State entity that receives a grant of State funds from a State agency, department, or institution but d oes n ot include any non-State entity subject to the audit and other reporting requirements of the Local Government Commis sion. For other purposes in thi s Contract, "Subrecipient" shall mean the entity identified as one of the parties hereto. (11) "Grantor" means an entity that provides resources, generally financial, to another entity in order to achieve a specified goal or objective. (12) ''Non-State Entity" has the meaning in NCGS 143C-1-l(d)(18): Any of the following that is not a State agency: An individual, a firm , a partnership, an as sociation, a county, a corporation, or any other organization acting as a unit. The term includes a unit of local government and public authority. (13) (14) "Public Authority" has the meaning in NCGS 143C-1-l(d)(22): A municipal corporation that is not a unit of local government or a local governmental authority, board, commission, council, or agency that (i) is not a municipal corporation and (ii) operates on an area , regional, or multiunit basis, and the budgeting and accounting systems of which are not fully a part of the budgeting and accounting s ystems of a unit of local government. "Single Audit" means an audit that includes an examination of an organization's financial statements, internal controls, and compliance with the requirements of Federal or State awards. ( 15) "Special Appropriation" means a legislative act authorizing the expenditure of a designated amount of public funds for a specific purpose. ( 16) "State Funds" means any funds appropriated by the North Carolina General Assembly or collected b y the State of North Carolina. State funds include federal financial assistance received by the State and transferred or disbursed to non-State entities. Both Federal Page 5 of 16 051820 HCBOC Page 38 DocuSign Envelope ID: E9318F8D-497F-45F4-A277-F5A126815072 and State funds maintain their identity as they are subrecipient to other organizations. Pursuant to NCGS l 43C-6-23(a)(l ), the terms "State grant funds " and "State grants " do not include any payment made by the Medicaid program, the State Health Plan for Teachers and State Employees, or other similar medical programs. (17) "Subrecipient" has the meaning in NCGS l 43C-6-23(a)(3): a non-State entity that receives State funds as a grant from a grantee or from another subrecipient but does not include any non-State entity subject to the audit and other reporting requirements of the Local Government Commission. ( 18) "Unit of Local Government" has the meaning in NCGS 143C-l-l(d)(29): A municipal corporation that has the power to levy taxes, including a consolidated city-county as defined by NCGS 160B-2(1), and all boards, agencies, commissions, authorities, and institutions thereof that are not municipal corporations. Relationships of the Parties Independent Contractor: The Subrecipient is and shall be deemed to be an independent contractor in the performance of this Contract and as such shall be wholly responsible for the work to be performed and for the supervision ofits employees. The Subrecipient represents that it has, or shall secure at its own expense, all personnel required in performing the services under this agreement. Such employees shall not be employees of, or have any individual contractual relationship with, the Recipient. Subcontracting: The Subrecipient shall not subcontract any of the work contemplated under this Contract without prior written approval from the Recipient. Any approved subcontract shall be subject to all conditions of this Contract. Only the subcontractors or subrecipients specified in the contract documents are to be considered approved upon award of the contract. The Recipient shall not be obligated to pay for any work performed by any unapproved subcontractor or subrecipient. The Subrecipient shall be responsible for the performance of all of its subrecipients and shall not be relieved of any of the duties and responsibilities of this Contract. Subrecipients: The Subrecipient has the responsibility to ensure that all subrecipients, if any, provide all information necessary to permit the Subrecipient to comply with the standards set forth in this Contract. Assignment: No assignment of the Subrecipient's obligations or the Subrecipient's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority , the State may: (a) Forward the Subrecipient's payment check(s) directly to any person or entity designated by the Subrecipient, or (b) Include any person or entity designated by Subrecipient as a joint payee on the Subrecipient's payment check(s). In no event shall such approval and action obligate the State to anyone other than the Subrecipient and the Subrecipient shall remain responsible for fulfillment of all contract obligations. Beneficiaries: Except as herein specifically provided otherwise, this Contract shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Contract, and all rights of action relating to such enforcement, shall be strictly reserved to the Recipient and the named Subrecipient. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person . It is the express intention of the Recipient and Subrecipient that any such person or entity, other than the Recipient or the Subrecipient, receiving services or benefits under this Contract shall be deemed an incidental beneficiary only. Ineligible Vendors: As provided in G.S. 147-86.59 and G.S. 147-86.82, the following companies are ineligible to contract with the State of North Carolina or any political subdivision of the State: a) any company identified as engaging in investment activities in Iran, as determined by appearing on the Final Divestment List created by the State Treasurer pursuant to G.S. 147- 86.58, and b) any company identified as engaged in a boycott of Israel as determined by appearing on the List of restricted companies created by the State Treasurer pursuant to G.S. 147-86.81. A contract with the State or any of its political subdivisions by any company identified in a) orb) above shall be void ab initio. Indemnity Indemnification: The Subrecipient agrees to indemnify and hold harmless the Recipient, the State of North Carolina, and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Subrecipient in connection with the Page 6 of 16 051820 HCBOC Page 39 DocuSign t::nvelope ID: E9318FB0-497F-45F4-A277-F5A126815072 perfonnance of this Contract to the extent pennitted by law. Default and Termination Termination by Mutual Consent: The Parties may terminate this Contract by mutual consent with 60 days ' notice to the other party, or as otherwise provided by law. Termination Without Cause: The Recipient may terminate this contract without cause by giving 60 days written notice to the Contractor. In that event, all finished or unfinished deliverable items prepared by the Contractor under this contract shall, at the option of the Recipient, become its property and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Termination for Cause: If, through any cause, the Subrecipient shall fail to fulfill its obligations under this Contract in a timely and proper manner, the Recipient shall have the right to terminate this Contract by giving written notice to the Subrecipient and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Subrecipient under this Contract shall, at the option of the Recipient, become its property and the Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provts10n , the Subrecipient shall not be relieved of liability to the Recipient for damages sustained by the Recipient by virtue of the Subrecipient' s breach of thi s agreement, and the Recipient may withhold any payment due the Subrecipient for the purpose of setoff until such time as the exact amount of damages due the Recipient from such breach can be determined. Waiver of Default: Waiver by the Recipient of any default or breach in compliance with the terms of this Contract by the Subrecipient shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Contract unless stated to be such in writing, signed by an authorized representative of the Recipient and the Subrecipient and attached to the contract. Availability of Funds: The parties to this Contract agree and understand that the payment of the sums specified in this Contract is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the Recipient. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the contract expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable federal or state statutes of limitation. Health Insurance Portability and Accountability Act (HIP AA): The Contractor agrees that, if the Recipient determines that some or all of the activities within the scope of this contract are subject to the Health Insurance Portability and Accountability Act of 1996, P .L. 104-91, as amended ("HIPAA"), or its implementing regulations, it will comply with the HIP AA requirements and will execute such agreements and practices as the Recipient may require to ensure compliance. Executive Order# 24: "By Executive Order 24, issued by Governor Perdue, and NCGS 133-32, it is unlawful for any vendor or contractor ( i.e. architect, bidder, contractor, construction manager, design professional , engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make gifts or to give favors to any State employee of the Governor's Cabinet Agencies (i.e., Administration, Commerce, Correction, Crime Control and Public Safety, Cultural Resources, Environment and Natural Resources, Health and Human Services, Juvenile Justice and Delinquency Prevention, Revenue, Transportation, and the Office of the Governor). This prohibition covers those vendors and contractors who have a contract with a governmental agency; or have performed under such a contract within the past year; or anticipate bidding on such a contract in the future. For additional information regarding the specific requirements and exemptions, vendors and contractors are encouraged to review Executive Order 24 and NCGS Sec. 133-32. Executive Order 24 also encouraged and invited other State Agencies to implement the requirements and prohibitions of the Executive Order to their agencies. Vendors and contractors should contact other State Agencies to determine if those agencies have adopted Executive Order 24." Page 7 of 16 051820 HCBOC Page 40 DocuSign Envelope ID: E9318FB0-497F-45F4-A277-F5A126815072 Intellectual Property Rights Copyrights and Ownership of Deliverables: All deliverable items produced pursuant to this Contract are the exclusive property of the Recipient. The Subrecipient shall not assert a claim of copyright or other property interest in such deliverables. Compliance with Applicable Laws Compliance with Laws: The Subrecipient shall comply with all laws, ordinances , codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal , state, and local agencies having jurisdiction and/or authority. Equal Employment Opportunity: The Subrecipient shall comply with all federal and state laws relating to equal employment opportunity. Confidentiality Confidentiality: Any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Subrecipient under this agreement shall be kept as confidential and not divulged or made available to any individual or organization without the prior written approval of the Recipient. The Subrecipient acknowledges that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Contract. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with NCGS 147- 64.7. Additionally, as the State funding authority, the Recipient and all applicable federal agencies or their agents shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of the Recipient. State basic records retention policy requires all grant records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the contract is subject to federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation , audit, disallowance action, or other action involving this Contract has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. Miscellaneous Choice of Law: The validity of this Contract and any of its terms or provisions, as well as the rights and duties of the parties to this Contract, are governed by the laws of North Carolina. The Subrecipient, by signing this Contract, agrees and submits, solely for matters concerning this Contract, to the exclusive jurisdiction of the courts of North Carolina and agrees, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Contract and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in contract or tort, relating to the validity, construction, interpretation, and enforcement shall be determined . Amendment: This Contract may not be amended orally or by performance. Any amendment must be made in written form and executed by duly authorized representatives of the Recipient and the Subrecipient. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Contract violates any applicable law , each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Contract shall remain in full force and effect. Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Time of the Essence: Time i s of the essence in the performance of this Contract. Key Personnel: The Contractor shall not replace any of the key personnel assigned to the performance of this contract without the prior written approval of the Page 8 of 16 051820 HCBOC Page 41 DocuSign ~nvelope ID: E9318F8D-497F-45F4-A277-F5A126815072 Recipient. The term "key personnel" includes any and all persons identified as such in the contract documents and any other persons subsequently identified as key personnel by the written agreement of the parties . Care of Property: The Subrecipient agrees that it shall be responsible for the proper custody and care of any property furnished to it for use in connection with the performance of this Contract and will reimburse the Recipient for loss of, or damage to, such property. At the termination of this Contract, the Subrecipient shall contact the Recipient for instructions as to the disposition of such property and shall comply with these instructions. Travel Expenses: Reimbursement to the Subrecipient for travel mileage, meals, lodging and other travel expenses incurred in the performance of this Contract shall be reasonable and supported by documentation. State rates should be used as guidelines. International travel shall not be reimbursed under this Contract. Sales/Use Tax Refunds: If eligible, the Subrecipient and all subrecipients shall: (a) ask the North Carolina Department of Revenue for a refund of all sales and use taxes paid by them in the performance of this Contract , pursuant to NCGS 105-164.14; and (b) exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports. Advertising: The Subrecipient shall not use the award of this Contract as a part of any news release or commercial advertising, except as allowed in Attachment B. Page 9 of 16 051820 HCBOC Page 42 DocuSign Envelope ID : E9318FB0-497F-45F4-A277-F5A126815072 Attachment B For the period 10/1/2019 -9/29/2020 Statement of Work Subrecipient: Co of Harnett/Ha rnett co DOA This statement should be a short summary describing what the Subrecipient does and how the Subrecipient will use these funds. The terms of the contract between the SHIIP office and the agencies require local programs meet these goals for the contract period. The uses of these funds are not limited to but MUST include the following activities: 1. Expand Low Income subsidy (LIS) outreach and enrollment in the county by conducting a minimum of four enrollment clinics during the period 10/1/2019 through 9/29/2020; clinics are to be held in non-traditional locations, i .e., library, church, senior housing complex, etc.; 2. Display Monthly Prevention and wellness campaign Posters in your respective agency and at SHIIP outreach events during the reporting period, i.e., health fairs, awareness events, etc.; 3. submit client Counseling Contact and Public & Media Outreach (NPR) forms in a timely manner through the STARS website; 4. work with the Area Agency on Aging in your area to conduct outreach events in the county. Page 10 of 15 051820 HCBOC Page 43 DocuSign Envelope ID: E9318FB0-497F-45F4-A277-F5A126815072 Subrecipient Response to Scope of work: I. Low Income Subsidy (LIS) Outreach and enrollments Clinics were conducted by Medicare Volunteers through the Harnett County Division on Aging on the following dates; 10/08 /2019 Linden Community Center, Linden, NC LIS/Extra Help/SMP/SHIIP topics covered for rural area. 11/26/2019 Anderson Creek Senior Center, Spring Lake, NC LIS/Extra Help Clinic for rural area. 02/09/2020 Erwin Public Library, Erwin, NC LIS/Extra Help topics discussed at booth for Tax Program patrons 03 /08/2020 United Methodist Church, Cameron, NC LIS Outreach to Aging Senior Group. 04/24/2020 Mass Mailing of LIS Info. and COVID-19 Info. from the CDC, SSA and HC Dept. of Public Health to Medicare Beneficiaries with low incomes, county-wide. 05/07/2020 RSVP Senior Health Fair (CANCELLED due to COVID-19) rescheduled for 05 /28 /2020 2 . Monthly Prevention and Wellness Campaign flyers and posters are displayed at the Hamett County Division on Aging, shared on the county website and with the local radio stations, WCKB and WPYB and with the newspaper, The Daily Record. Prevention information is also distributed at Health and Wellness Fairs in the county at SHIIP booths. 3. Client Counseling Contact and Public & Media Outreach is typically entered into STARS in a timely manner. During the AEP period, we were so busy that we had to play 'catch-up' after December. SHIIP Staff at NCDOI were very helpful in getting us the support we needed to get caught up. All reporting is current and up to date in STARS for the Hamett County Division on Aging. 4. Hamett County Division on Aging enjoys a great working relationship with mid-Carolina AAA and partners with the AAA to promote the SHIIP Program and especially for LIS. Mid-Carolina AAA purchased Medication Pill Boxes for distribution to rural LIS/Extra Help people in Hamett County during this reporting period. On I 0/08 /2019 Mid-Carolina AAA Partnered with Harnett and Cumberland Counties to provide a LIS /Extra Help presentation in Linden , a very rural area in Harnett/Cumberland County. Page 11 of 15 051820 HCBOC Page 44 DocuSign Envelope ID: E9318F8D-497F-45F4-A277-F5A126815072 Attachment C For the period 10/1/2019 -9/29/2020 Line Item Budget and Budget Narrative Provide a budget and short narrative on the use of the funding amount reflected on the contract. Please provide details of all expenses including routine charges. These expenditures may include telephone, postage, salary, equipment purchases, internet services etc. Upon termination of contract as a SHI IP Subrecipient, any equipment or property less than five ( 5) years old purchased by Subrecipient with grant funds to perform SHIIP functions shall be returned to the Recipient in good working order. All budgets must be approved by the Recipient. co of Harnett/Harnett co DOA Subrecipient Name: ---------------- All fields must be completed. zero is an acceptable answer. Must agree to the award amount. . db Is this require y your local government? This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal control Act. No Bud2et Contractual Construction Supplies Equipment Other Travel Personnel Fringe Total Written description of planned expenditures: A d Am t $ 3,391.00 war oun : Amount 0 0 2700.00 0 491.00 200.00 0 0 3,391.00 The $3,391.00 of MIPPA Funding awarded to Harnett County Division on Aging SHIIP/Medicare Program will be used in the following manner; supplies $2,700.00 This portion of the MIPPA Funds will help purchase supplies necessary to run the program. These supplies include, copy paper, printer ink/toner, pens, pencils, highlighters, envelopes, tape, staples, corrective tape and other general office supplies as needed. volunteer gifts and incentives to help promote the SHIIP Program will be purchased out of this category AFTER prior approval from Kevin Robertson. other $491.00 This portion of the MIPPA Funds will cover postage for promoting the program and food for volunteers and attendees at training events and clinics as allowable. Travel $200.00 This portion of the MIPPA Funds will go toward reimbursing staff mileage to and from outreach events promoting the LIS Initiative through the Harnett county Division on Aging. Page 12 of 15 051820 HCBOC Page 45 DocuSign ~nvelope ID: E9318FB0-497F-45F4-A277-F5A 126815072 Attachment D Certifications Regarding, Drug-Free Work-Place; Lobbying; and Debarment, Suspension and Other Responsibility Matters 1. Drug-Free Work-Place The undersigned (authorized official) certifies that it will provide a drug-free workplace in accordance with the Drug- Free Work-Place Act of 1988, 45 CFR Part 76, subpart F. The certification set out below is a material representation of fact upon which reliance will be placed when awarding the grant. False certification or violation of the certification shall be grounds for suspension of payments, suspensions or termination of grants or government wide suspension or debarment. The Subrecipient certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Subrecipient' s workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about- ( 1) The dangers of drug abuse in the workplace; (2) The Subrecipient's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; ( c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); abov e ; (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will- (}) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the Recipient, in writing, within 10 calendar days after receiving notice under subparagraph ( d)(2), above, from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to Recipient on whose grant activity the convicted employee was working. Notices shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 days ofreceiving notice under subparagraph (d)(2), above, with respect to any employee who is so convicted- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). · The Subrecipient certifies that, as a condition of the grant, it will not engage in the unlawful manufacture, distribution, di spensing, possess ion or use of a controlled substance in conducting any activity with the grant. Page 13 of 15 051820 HCBOC Page 46 DocuSign Envelope ID: E9318F8D-497F-45F4-A277-F5A 126815072 2. Lobbying Title 31 of the United States Code, Section 1352, entitled "Limitation on use of appropriated funds to influence certain Federal contracting and financial transactions," generally prohibits recipients of Federal grants and cooperative agreements from using Federal (appropriated) funds for lobbying the Executive or Legislative Branches of the Federal Government in connection with a SPECIFIC grant or cooperative agreement. Section 1352 also requires that each person who request or received a Federal grants or cooperative agreement must disclose lobbying undertaking with non-Federal (non-appropriated) funds . These requirements apply to grants and cooperative agreements EXCEEDING $100,000 in total costs (45 CFR Part93). The undersigned (authorized official) certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, any officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan , the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, contracts and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fail s to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure . 3. Debarment, Suspension and Other Responsibility Matters NOTE: In accordance with 45 CFR Part 76, amended June 26, 1995 , any debarment, suspension, proposed debarment or other government wide exclusion initiated under the Federal Acquisition Regulation (FAR) on or after August 25 , 1995, shall be recognized by and effective for Executive Branch agencies and participants as an exclusion under 45 CFR Part 76. (a) Primary Covered Transactions The undersigned (authorized official) certifies to the best of his or her knowledge and belief, that the applicant, defined as the primary participant in accordance with 45 CFR Part 76, and its principals: (I) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (2) have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery , bribery, falsification or destruction of records, making false statements, or receiving stolen property; Page 14 of 15 051820 HCBOC Page 47 DocuSign Envelope ID : E9318F8D-497F-45F4-A277-F5A126815072 (3) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (a)(2) of this certification; and (4) have not within a 3-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. Should the applicant not be able to provide this certification, an explanation as to why should be placed under the assurances page in the application package. (b) Lower Tier Covered Transactions The applicant agrees by submitting this proposal that it will include, without modification, the following clause titled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion --Lower Tier Covered Transaction" (Appendix B to 45 CFR Part 76) in all lower tier covered transactions (i.e., transactions with subrecipients and/or contractors) and in all solicitations for lower tier covered transactions: Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion --Lower Tier Covered Transactions (1) The prospective lower tier participant certifies by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Signature of Authorized Certifying Official Title r-;:lg~;:~ Health Director Subrecipient Name Date Submitted co of Harnett/Harnett Co DOA 04/28/2020 Page 15 of 15 051820 HCBOC Page 48 DocuSign En velope ID : E9318FB0-497F-45F4-A277-F5A126815072 All Part1c1pants: Enter any necessary notes throughout the process in the comments box below. comments are not part of the contract . Please do not enter anything below as it will only restart the process. Thank you. Please do not enter anything here as it will only restart the process. Thank you . 051820 HCBOC Page 49 Fe_!tificate Of Comp~tion Envelope Id: E9318FBD497F45F4A277F5A 126815072 Subject: Please review & sign your document MIPPA Gov Executive Contract Source Envelope: Document Pages: 16 Certificate Pages: 6 AutoNav: Enabled Envelopeld Stamping: Enabled Signatures: 5 Initials: 4 Time Zone: (UTC-05:00) Eastern Time (US & Canada) Record Tracking I • - Status: Original 4/23/2020 3:01 : 11 PM ~!gner Events Kathy Moger kathy .moger@ncdoi.gov Administrative Assistant Department of Public Safety Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclos11re: Not Offered via DocuSign Kevin Robertson kevin .robertson@ncdoi.gov NCSMP Program Director Automated Travel Reimbursement -OSC Security Level: Email , Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Melinda Munden melinda.munden@ncdoi.gov Deputy Commissioner and Director for the Seniors' Health Insurance Information Program Department of Insurance Security Level : Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign LeAnn Blackmon lblackmon@harnett.org Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted : 4/24/2020 10:41 :42 AM ID: 67cbd069-cc2e-4b01-ba3e-97fc2f4dd3fb Holder: DOI Contracts contracts@ncdoi.gov Signature -.. Completed Using IP Address: 149.168.74.8 Signature Adoption : Pre-selected Style Using IP Address: 149.168.74 .8 c~:i:·~ 073C878CC38CMn ... Signature Adoption : Pre-selected Style Using IP Address: 174.193.12.69 Completed Using IP Address: 76 .7 .79.154 Status: Completed Envelope Originator: DOI Contracts PO Box 17209 Raleigh , NC 27609 contracts@ncdoi.gov IP Address: 149.168.74 .8 Location : DocuSign Timest~mp Sent: 4 /23/2020 3 :01 :13 PM Viewed: 4/23/2020 3:01 :49 PM Signed: 4/23/2020 3:05:45 PM Sent: 4/23/2020 3:05:49 PM Viewed : 4/24/2020 8:10:05 AM Signed: 4/24/2020 8:10:20 AM Sent: 4/24/2020 8:10:23 AM Viewed: 4/24/2020 8:13:06 AM Signed: 4/24/2020 8:13:20 AM Sent: 4 /24 /2020 8:13:23 AM Viewed: 4/24/2020 10:41 :42 AM Signed : 4/24/2020 12 :27:25 PM 051820 HCBOC Page 50 ~i~ner Events John Rouse jrouse@harnett.org Health Director Security Level : Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/28/2020 2:50:45 PM ID: eb6609e2-c8ab-4 7 4f-8d45-4ae20f7a25cf Kevin Robertson kevin .robertson@ncdoi.gov NCSMP Program Director Automated Travel Reimbursement -OSC Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Renee Young-Williams renee .williams@ncdoi.gov Budget Analyst Department of Insurance Signing Group: DOI Contract Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Adoption : Pre-selected Style Using IP Address: 24 .159.160.130 Signature Adoption: Pre-selected Style Using IP Address: 149.168.74 .8 Signature Adoption : Pre-selected Style Using IP Address: 149.168.74 .8 Robert D . Croom 1,0..uSlgntd by: Robert.Croom@ncdoi.gov L l<t/,J lJ. ~ Attorney or Special Counsel-Administration Division s,.c,cs08AB84« .. Department of Insurance Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Atlanta Steagall atlanta.steagall@ncdoi.gov Executive Assistant Department of Informa tion Technology Security Level : Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Michelle Osborne michelle .osborne@ncdoi.gov Chief Deputy Commissioner Department of Information Technology Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign ~n ~er~~n Signer Events Signature Adoption: Uploaded Sig nature Image Using IP Address: 149.168.74.8 Signature Adoption: Pre-selected Style Using IP Address : 174.99.91.180 ~ 0.C..Slgnod by. ~o~ E,ffl8BSB379E948:2. Signature Adoption : Pre-selected Style Using IP Address: 174.99.91 .180 Signature Timestamp Sent: 4/24/2020 12:27:29 PM Viewed: 4/28/2020 2:50:45 PM Signed : 4/28/2020 2:52: 13 PM Sent: 4/28/2020 2:52:16 PM Viewed : 4/28/2020 4 :00:57 PM Signed : 4/28/2020 4:01 :12 PM Sent: 4/28/2020 4:01 :16 PM Viewed : 4/28/2020 4:10:11 PM Signed : 4/28/2020 4:10:22 PM Sent: 4/28/2020 4:10:25 PM Viewed : 4/28/2020 4 :36:06 PM Signed : 4/28/2020 4 :36:37 PM Sent: 4/28/2020 4 :36 :40 PM Viewed : 5/4/2020 10:17:14 AM Signed : 5/4/2020 10:17:21 AM Sent: 5/4/2020 10:17:24 AM Viewed : 5/4/2020 10:32 :29 AM Signed: 5/4/2020 10:32 :37 AM Timestamp 051820 HCBOC Page 51 ~di~li"_!ry Ev~n!5 ~ _ = ~ge~t Delivery ·ev~~ts-: · Status · Timestamp · _;,.__--""""' ..... ...__ -___ ..._ ..... ~...........___ ... ----~~-~ -_ _...,_ .A Status !~t~mediary De~v-~ry Ev~nts ~-'"'---'......__s_ta_t_us ____ ~--~-'-'---~ . ...::·----- ~~~~~ D!_!i v~ry Ev~~"t:>: --' - p ~rbo!1 .Copr ~Vf!~~ Witn~s; Events ~oJary E~e~ts r - ~nvelope Summary Events t.------:.... Envelope Sent Certified Delivered Signing Complete Completed f Status Status -·-..... --~-~---~----tu---- _ Si~Da!ure Signature ' Status Hashed/Encrypted Security Checked Security Checked Security Checked Status Timestamp Timestamp T}_l!l!!!_amp~ 5/4/2020 10:17:24 AM 5/4/2020 10:32:29 AM 5/4/2020 10:32:37 AM 5/4/2020 10:32:37 AM r P-ayment Events Timestamps :-=:::::::=::::::::::::::::==== -=-=====:==== Electronic Record and Signature Disclosure .. ------ 051820 HCBOC Page 52 Electronic Record and Signature Disclosure created on: 2/6/2017 1 :33:48 PM Parties agreed to: LeAnn Blackmon, John Rouse CONSUMER DISCLOSURE From time to time, The Office of the State Controller (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing system. 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To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign a€"'Withdraw Consenta€™ form on the signing page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure , we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below . Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures 051820 HCBOC Page 53 electronically from us. 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The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process .. R . d h d eamre ar ware an d f so tware Operating Systems: WindowsA® 2000, WindowsA® XP, Windows VistaA®; Mac osA@ X Browsers: Final release versions of Internet Explorer A® 6.0 or above (Windows only); Mozilla Firefox 2.0 or above (Windows and Mac); Safaria,,¢ 3.0 or above (Mac only) PDF Reader: AcrobatA® or similar software may be required to view and print PDF files Screen Resolution: 800 x 600 minimum Enabled Security Settings: Allow per session cookies ** These minimum requirements are subject to change. If these requirements change, you will be asked to re-accept the disclosure. Pre-release (e.g . beta) versions of operating systems and browsers are not supported. Acknowledging your access and consent to receive materials electronically 051820 HCBOC Page 54 To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the af1 agreea€™ button below. By checking the af1 agreea€™ box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify The Office of the State Controller as described above, I consent to receive from exclusively through electronic means all notices, disclosures , authorizations, acknowledgements, and other documents that are required to be provided or made available to me by The Office of the State Controller during the course of my relationship with you. 051820 HCBOC Page 55 AGENDA ITEM L/ -F PEG EDUCATIONAL CHANNEL MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (hereinafter referred to as "MOU") is made and entered into this 4_day of May, 2020 (the "Effective Date"), by and between the County of Harnett (hereinafter referred to as "County") and the Hamett County Board of Education (hereinafter referred to as the "School Board"), the governing body of Hamett County Schools (hereinafter referred to as "HCS"). WITNESSETH: WHEREAS, pursuant to § 66-357 of the North Carolina General Statutes, County is allowed at a minimum of two Public, Educational, and Governmental (PEG) channels at no cost to County; and WHEREAS, the Superintendent of HCS requested that County provide access to a PEG channel to promote events, inform parents, keep the community abreast of happenings in Harnett County, and for student-led broadcasting; and WHEREAS, pursuant to North Carolina General Statutes, County has the right to request access to the PEG channel for the School Board to use for the above described pwposes by HCS . IT IS THEREFORE AGREED, between the parties to the terms of this memorandum as hereinafter set forth : 1. County will make available to the School Board and HCS the use of one PEG channel for the promotion of HCS events, to provide information to parents, to keep the community abreast of events in Harnett County, and to provide programming created by HCS Career and Technical Education programs. 2. The School Board will ensure that use of the PEG channel is compliant with this MOU, chapter 66, Article 42 of the North Carolina General Statutes, and any other applicable federal, state, and local laws, rules, and regulations that govern such use of the PEG channel. 3. HCS shall air County-provided content at the request of County. Such content shall be aired on the dates and times requested by County. County will make reasonable attempts to not interfere with HCS regularly scheduled content unless the County's content requires immediate broadcasting. 4. This MOU shall commence on the Effective Date and remain in full force until the termination of this MOU by either party. 5. This MOU may be terminated by either party (1) upon 30 days written notice to the other party if not being used for permitted pwposes under this MOU or law; (2) without cause 051820 HCBOC Page 56 upon 30 days written notice to the other party ; or (3) immediately if approved in a joint meeting of the parties. 6. At the request of the Hamett County Board of Commissioners, the School Board shall provide a detailed report to the Hamett County Board of Commissioners of the content aired by the School Board on the PEG channel. 7. To the fullest extent permitted by law, the School Board shall indemnify and hold harmless County, its board, agents, officers, and employees from any action, causes of action, damages, expense claims, or demands whatsoever arising out of or resulting from the negligent acts or omissions of the School Board during performance from this MOU or use of the PEG channel. 8. Any notice, consent, or other communication in connection with this MOU shall be in writing and may be delivered in person, by mail, or by facsimile transmission (provided sender confirms notice by written copy). If hand-delivered, the notice shall be effective upon delivery. If by facsimile copy, the notice shall be effective when sent. If served by mail, the notice shall be effective three business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately to the addresses set forth below: To School Board: Hamett County Schools Attention: Superintendent 1008 South 11th Street Lillington, North Carolina 27546 To County: Paula Stewart County Manager Post Office Box 759 Lillington, North Carolina 27546 With copy to : Christopher Appel Senior Staff Attorney Post Office Box 238 Lillington, North Carolina 2754 9. This MOU is made under and shall be governed, construed and enforced in accordance with the laws of the State of North Carolina Any action or proceeding arising under this MOU shall be filed and heard in the Superior Court of Hamett County. 2 051820 HCBOC Page 57 10. This MOU constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this MOU. This MOU may only be amended in writing and duly executed by all parties. 11. There are no third party beneficiaries to this MOU. Nothing in this MOU shall create or give to third parties any claim or right of action against the County or the Board. 12. The failure of either party to exercise any of its rights under this MOU for a breach thereof shall not be deemed to be a waiver of such rights, and no waiver by either party, whether written or oral, express or implied, of any rights under or arising from the MOU shall be binding on any subsequent occasion; and no concession by either party shall be treated as an implied modification of the MOU unless specifically agreed in writing. 13. The covenants and agreements contained in this MOU are specifically binding upon the parties hereto. The School Board may not transfer, assign; or subcontract any rights or obligations under this MOU to any other party or parties without the express written consent of the County. IN WITNESS THEREOF, the parties hereto have caused this MOU to be executed on their behalves. HARNETT COUNTY BOARD OF EDUCATION D~~ai~ - Hamett County Board of Education ATIEST: ~~ Dr. Aaron L. Fleming, Supenntendent Hamett County Schools ATTEST : Gina Wheeler Clerk to Board of Commissioners HARNETT COUNTY BOARD OF COMMISSIONERS Howard Penny, Chairman Harnett County Board of Commissioners 3 051820 HCBOC Page 58 Board Meeting Agenda Item AGENDA ITEM Y -fr MEETING DA TE: May 18, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Contract to audit Harnett County Accounts REQUESTED BY: Kimberly A. Honeycutt, Finance Officer REQUEST: Request that the contract for the audit firm of Martin Starnes & Associates, CPA to audit the County's accounts for the period beginning July 1, 2019 and ending June 30, 2020 be approved . The Local Government Commission requires Board approval each year. 051820 HCBOC Page 59 May I, 2020 MARTIN•:• STARNES & ASSOCIATES, CPAs, P.A. ··A l'rofessional Associati(III of CenifieJ f'uh/ic Accv11111a111s and Mana}::emcn t Cu11s11/w111.1 " Kimberly Honeycutt, Finance Officer Hamett County I 02 E Front Street Lillington, NC 27546 You have requested that we audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of Hamett County, NC, as of June 30, 2020, and for the year then ended, and the related notes to the financial statements, which collectively comprise Hamett County's basic financial statements as listed in the table of contents. In addition, we will audit the entity 's compliance over major federal and State award programs for the period ended June 30, 2020. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter. Our audits will be conducted with the objectives of our expressing an opinion on each opinion unit and an opinion on compliance regarding the entity 's major federa l and State award programs. Accounting principles generally accepted in the United States of America require that certain supplementary information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the required supplementary infonnation (RSI) in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist primarily of inquiries of management regarding their methods of measurement and presentation, and comparing the information for consistency with management's responses to our inquiries. We wi ll not express an opinion or provide any form of assurance on the RSI. The following RSI is required by accounting principles generally accepted in the United States of America. This RSI will be subjected to certain limited procedures but will not be audited: • Management's Discussion and Analysis • Law Enforcement Officers' Special Separation Allowance schedules • Other Post-Employment Benefits ' schedules • Local Government Employees ' Retirement System 's schedules • Register of Deeds ' Supplemental Pension Fund schedules 7.,o I "\1h \1cn11v DmL' SJ"+ llickor::, :-..( 2X<i02 + X2X-•27-2727 + l".1x X2X-:S2X-212-I 1, S1>uth ( cllh:r S1rcc1 + Id) forSI ilk. 1\(. 2X(1X I + X28 (1,2-9025 + I a, X2X-C,J].<JtlS5 800 948 0585 + "" \\ .martinstarncs.com 051820 HCBOC Page 60 Supplementary infonnation other than RSI will accompany Harnett County's basic financial statements. We will subject the following supplementary infonnation to the auditing procedures applied in our audit of the basic financial statements and perfonn certain additional procedures, including comparing and reconciling the supplementary infonnation to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and additional procedures in accordance with auditing standards generally accepted in the United States of America. We intend to provide an opinion on the following supplementary infonnation in relation to the financial statements as a whole: • Combining and individual fund financial statements • Budget and actual schedules • Supplemental ad valorem tax schedules • Schedule of Expenditures of Federal and State Awards Schedule of Expenditures of Federal and State Awards We will subject the Schedule of Expenditures of Federal and State Awards to the auditing procedures applied in our audit of the basic financial statements and certain additional procedures, including comparing and reconciling the schedule to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and additional procedures in accordance with auditing standards generally accepted in the United States of America. We intend to provide an opinion on whether the Schedule of Expenditures of Federal and State Awards is presented fairly in all material respects in relation to the financial statements as a whole. The following additional information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other infonnation: • Introductory section • Statistical tables Data Co llection Form Prior to the completion of our engagement, we will complete the sections of the Data Collection Fonn that are our responsibility. The fonn wi ll summarize our audit findings, amounts and conclusions. It is management 's responsibility to submit a reporting package including financial statements, Schedule of Expenditures of Federal and State Awards, summary schedule of prior audit findings and corrective action plan along with the Data Collection Form to the Federal Audit Clearinghouse. The financial reporting package must be text searchable, unencrypted, and unlocked. Otherwise, the reporting package will not be accepted by the Federal Audit Clearinghouse. We will assist you in the electronic submission and certification. You may request from us copies of our report for you to include with the reporting package submitted to pass-through entities. The Data Collection Fonn is required to be submitted within the earlier of 30 days after receipt of our auditors ' reports or nine months after the end of the audit period, unless specifically waived by a federal cognizant or oversight agency for audits. Data Collection Fonns submitted untimely are one of the factors in assessing programs at a higher risk. Page 2 of 9 051820 HCBOC Page 61 Audit of the Financial Statements We will conduct our audit in accordance with auditing standards generally accepted in the United States of America (U.S. GAAS), the standard s applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States of America; the audit requirements of Title 2 U.S. Code of Federal Regulation s (CFR) Part 200, Uniform Administrative R equirements, Cost Principles, and Audit Requiremen ts for Federal Awards (Unifonn Guidance) and the State Single Audit Implementation Act. Those standards and the Unifonn Guidance require that we plan and perform the audit to obtain rea sonable assurance about whether the basic financia l statements are free from material misstatement. An audit involves perfonning procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to error, fraudulent financial reporting , misappropriation of asset s, or violations of laws, governmental regulations, grant agreements, or contractual agreements. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. If appropriate, our procedures will therefore include tests of documentary evidence that support the transactions recorded in the accounts, tests of the physical existence of inventories, and the direct confirmation of cash, investments, and certain other assets and liabilities by correspondence with creditors and financial institutions. As part of our audit process, we will request written representations from your attorneys, and they may bill you for responding. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. Because of the inherent limitations of an audit, together with the inherent lim itations of internal control, an unavoidab le ri sk that some material miss tatements or noncompliance (whether caused by errors, fraudulent financial reporting, mi sappropriation of assets, detected abuse, or v iolation s of laws or govenunental regu lations) may not be detected exists, even though the audit is properly planned and performed in accordance with U.S. GAAS and Government Auditing Standards of the Comptroller General of the United States of America. Please note that the detennination of abuse is subjecti ve and Govern ment Auditing Standards does not require auditors to detect abuse. In making our ri sk assessments, we consider internal control relevant to the entity 's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of express ing an opinion on the effectiveness of the entity's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit. Our re spons ibility as auditors is, of course, limited to the period covered by our audit and does not extend to any other periods. We will is sue a written report upon completion of our audit of Hamett County's basic financial s tatements . Our report will be addressed to the governing body of Hamett County. We cannot prov ide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for u s to modify our opinions, add an emphasis-of-matter or other-matter paragraph(s), or withdraw from the engagement. In accordance with the requirements of Government Auditing Standards, we will also issue a written report describing the scope of our testing over internal control over financial reporting and over compli ance with law s, regulations, and provisions of grants and contracts, including the results of th at testing. However, providing an opinion on internal control and compliance over financial reporting will not be an objective of the audit and, therefore, no such opinion will be expressed. Page 3 of9 051820 HCBOC Page 62 Audit of Major Program Compliance Our audit of Hamett County's major federal and state award program(s) compliance will be conducted in accordance with the requirements of the Single Audit Act, as amended; the Uniform Guidance, and the State Single Audit Implementation Act, and will include tests of accounting records, a detennination of major programs in accordance with the Uniform Guidance and the State Single Audit Implementation Act and other procedures we consider necessary to enable us to express such an opinion on major federal and state award program compliance and to render the required reports. We cannot pro vide assurance that an unmodified opinion on compliance will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or withdraw from the engagement. The Unifonn Guidance and the State Single Audit Implementation Act require that we also plan and perfonn the audit to obtain reasonable assurance about whether the entity has complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major federal and s tate award programs. Our procedures will consist of determining major federal and state programs and performing the applicable procedures described in the U.S. Office of Management and Budget 0MB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the entity's major programs. The purpose of those procedures will be to express an opinion on the entity's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance and the State Single Audit Implementation Act. Also, as required by the Uniform Guidance and the State Single Audit Implementation Act, we will perform tests of controls to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each of the entity 's major federal and state award programs. However, our tests will be less in scope than would be necessary to render an opinion on these control s and, accordingly, no opinion will be expressed in our report. We wi ll issue a report on compliance that will include an opinion or disclaimer of opinion regarding the entity 's major federal and state award programs, and a report on internal controls over compliance that will report any signifi cant deficiencies and material weaknesses identified; however, s uch report w ill not express an opinion on internal control. Management's Responsibilities Our audit will be conducted on the basis that management and, when appropriate, those charged with governance, acknowledge and understand that they have re sponsibility: I. For the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America; 2. For the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error; 3. For identifying, in it s accounts, all federal and state awards received and expended during the period and the federal and State programs under which they were received , including federal awards and funding increments received prior to December 26, 2014 (if any), and tho se received in accordance with the Uniform Guidance (generally recei ved after December 26, 2014); 4. For maintaining records that adequately identify the source and application of funds for federal and state funded activities; 5 . For preparing the Schedule of Expenditures of Federal and State Awards (including notes and noncash assistance received) in accordance with the Uniform Guidance and State Single Audit Implementation Act; 6. For the design, implementation, and maintenance of interna l control over federal and state awards; Page 4 of 9 051820 HCBOC Page 63 7. For establishing and maintaining effective internal control over federal and state awards that provides reasonable assurance that the nonfederal and nonstate entity is managing federal and state awards in compliance with federal and state statutes, regulations , and the terms and conditions of the federal and state awards; 8. For identifying and ensuring that the entity complies with federal and state statutes, regulations, and the tenns and conditions of federal and state award programs and implementing systems designed to achieve compliance with applicable federal and state statutes, regulations and the terms and conditions of federal and state award programs ; 9. For disclosing accurately, currently and completely the financial results of each federal and state award in accordance with the requirements of the award; 10 . For identifying and providing report copies of previous audits , attestation engagements, or other studies that directly relate to the objectives of the audit, including whether related recommendations have been implemented; 11. For taking prompt action when instances of noncompliance are identified; 12. For addressing the findings and recommendations of auditors , for establishing and maintaining a process to track the status of such findings and recommendations and taking corrective action on reported audit findings from prior periods and preparing a summary schedule of prior audit findings; I 3 . For following up and taking corrective action on current year audit findings and preparing a corrective action plan for such findings ; 14. For submitting the reporting package and data collection fonn to the appropriate parties; 15. For making the auditor aware of any significant contractor relationships where the contractor is responsible for program compliance; 16. To provide us with: a. Access to all information of which management is aware that is relevant to the preparation and fair presentation of the financial statements, and relevant to federal and state award programs, such as records, documentation, and other matters; b. Additional infonnation that we ma y request from management for the purpos e of the audit; and c. Unrestricted access to pers ons within the entity from whom we determine it necessary to obtain audit evidence. 17. For adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the current period(s) under audit are immaterial, both individually and in the aggregate, to the financial statements as a whole; 18. For acceptance of nonattest services, including identifying the proper party to oversee nonattest work; 19. For maintaining adequate records, selecting and applying accounting principles, and safeguarding assets; 20. For infonning us of any known or suspected fraud affecting the entity involving management, employees with significant role in internal control and others where fraud could have a material effect on compliance; 21. For the accuracy and completeness of all information provided; 22. For taking reasonable measures to safeguard protected personally identifiable and other sensitive information; and 23. For confirming your understanding of your responsibilities as defined in this letter to us in your management representation letter. With regard to the supplementary information referred to above (including the Schedule of Expenditures of Federal and State Awards), you acknowledge and understand your responsibility (a) for the preparation of the supplementary information in accordance with the applicable criteria, (b) to provide us with the appropriate written representations regarding s upplementary information, (c) to include our report on the supplementary infonnation in any document that contains the supplementary information and that indicates that we have reported on such supplementary information, and ( d) to present the supplementary information Page 5 of9 051820 HCBOC Page 64 with the audited basic financial s tatements, or if the supplementary infonnation will not be presented with the audited basic financial statements, to make the audited basic financial statements readily available to the intended users of the s upplementary infonnation no later than the date o f is suance by you of the supplementary information and our report thereon. As part of our audit process, we will reques t from management and , when appropriate, those charged with governance, written confirmation concerning representations made to us in connection with the audit. We understand that your employees will prepare all confirmations we request and will locate any documents or inv oices selected b y us for testing. With regard to u s ing the auditor's rep01t, you understand that y ou mus t obtain our prior written consent to reproduce or use our report in bond offering official statements or other documents. If you intend to publish or otherwise reproduce the basic financial statements and make reference to our firm , you agree to provide us with printers ' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. Fees Paula Hodges is the engagement partner for the audit services specified in this letter. Her respons ibilities include s upervi sing Martin Starnes & A ssociates, CPAs, P.A. 's s ervices performed a s part of this engagement and signing or authorizing another qualified firm representative to sign the audit report. To ensure that our independence i s not impaired under the AICPA Code of Professional Conduct, you agree to infonn the eng ag ement partner b efore entering into any subs tanti ve employment dis cussions with any o f our pe rsonne l. Our fe es for thes e services are as follow s: Audit Fee Financial Statement Drafting Other Non-Attest Services Additional Fees: Charge per major program over fi ve (5) $ $ $ 7 9 ,52 5 11 ,000 90,525 3,000 Our invoices for these fe es will be rendered in four installments as w ork progresses and are payable on presentation. In accordance with our finn policies, work may b e su spended if your account b ecomes overdue and may not be resumed until your account is paid in full. If w e elect to terminate our s ervices for non-payment , our engagement will be deemed to have been completed upon written notification of termination, e ven if we have not completed our reports . You will be oblig ated to compensate u s for all time expended and to reimburse us for all out-of-pocket costs throu gh the date of termination. We will notify you immedia tely of any circumstances we encounter that could s ignificantly affect this initial fee estimate. Whenever poss ible, we will attempt to use Hamett County's personnel to a ssist in the preparation of schedules and analyse s of accounts . This effort could substantially reduce our time requirements and facilitate the timely conclusion of the audit. We want our clients to recei ve the maximum value for our professional s ervices and to perceive that our fees are reasonable and fair. In working to provide you with such value, we find there are certain circumstances that can c ause us to perform work in excess of that contemplated in our fee estimate. Pa ge 6 of 9 051820 HCBOC Page 65 Following are some of the more common reasons for potential supplemental billings: Changing Laws and Regulations There are many govenunental and rule-making boards that regularly add or change their requirements. Although we attempt to plan our work to anticipate the requirements that will affect our engagement, there are times when this is not possible. We will discuss these situations with you at the earliest possible time in order to make the necessary adjustments and amendments in our engagement. Incorrect Accounting Methods or Errors in Client Records We base our fee estimates on the expectation that client accounting records are in order so that our work can be completed using our standard testing and accounting procedures. However, should we find numerous errors, incomplete records, or the application of incorrect accounting methods, we will have to perform additional work to make the corrections and reflect those changes in the financial statements. Failure to Prepare for the Engagement In an effort to minimize your fees, we assign you the responsibility for the preparation of schedules and documents needed for the engagement. We also discuss matters such as availability of your key personnel, deadlines, and work space. If your personnel are unable, for whatever reasons, to provide these items as previously agreed upon, it might substantially increase the work we must do to complete the engagement within the scheduled time. Starting and Stopping Our Work If we must withdraw our staff because of the condition of the client's records , or the failure to provide agreed upon items within the established timeline for the engagement, we wi ll not be able to perform our work in a timely, efficient manner, as established by our engagement plan. This will result in additional fees, as we must reschedule our personnel and incur additional start-up costs. Our fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our fees for such services range from $75-$300 per hour. Other Matters During the course of the engagement, we may communicate with you or your personnel via fax or e-mail, and you should be aware that communication in those mediums contains a risk of misdirected or intercepted communications. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. During the course of the engagement, a portal will be in place for information to be shared, but not stored. Our policy is to terminate access to this portal after one year. The County is responsible for data backup for business continuity and disaster recovery, and our workpaper documentation is not to be used for these purposes. Page 7 of9 051820 HCBOC Page 66 The audit documentation for this engagement is the property of Martin Starnes & Associates , CPAs, P.A. and constitutes confidential infonnation. However, we may be requested to make certain audit documentation available to the Local Government Commission, Office of the State Auditor, federal or State agencies and the U.S. Government Accountability Office pursuant to authority given to it by law or regulation, or to peer reviewers. If requested, access to such audit documentation wi ll be provided under the supervision of Martin Starnes & Associates, CP As, P.A.' s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to these agencies and regulators. The regulators and agencies may intend, or decide, to distribute the copies of information contained therein to others, including other governmental agencies. We agree to retain our audit documentation or work papers for a period of at least five years from the date of our report. Further, we will be available during the year to consult with you on financial management and accounting matters of a routine nature. We will perfonn the following nonattest services: • Draft of financial statements and footnotes • GASB 34 conversion entries • Preparation of Data Collection Form • Preparation of AFIR • Preparation of LGC's data input worksheet • Cash to accrual entries We will not assume management responsibilities on behalf of Hamett County. However, we will provide advice and recommendations to assist management of Hamett County in performing its responsibilities. With respect to the nonattest services we perform as listed above, Hamett County's management is responsible for (a) making all management decisions and performing all management functions; (b) assigning a competent individual to oversee the services; (c) evaluating the adequacy of the services performed; (d) evaluating and accepting responsibility for the results of the services performed; and (e) establishing and maintaining internal controls, including monitoring ongoing activities. Our responsibilities and limitations of the engagement are as follows: • We will perform the services in accordance with applicable professional standards. • This engagement is limited to the services previously outlined. Our firm , in its sole professional judgment, reserves the right to refuse to do any procedure or take any action that could be construed as making management decisions or assuming management responsibilities, including determining account codings and approving journal entries. Government Auditing Standards require that we document an assessment of the skills, knowledge, and experience of management, should we participate in any form of preparation of the basic financial statements and related schedules or di s closures as these actions are deemed a non-audit service. During the course of the audit, we may observe opportunities for economy in, or improved controls over, your operations. We will bring such matters to the attention of the appropriate level of management, either orally or in writing. You agree to inform us of facts that may affect the financial statements of which you may become aware during the period from the date of the auditor's report to the date the financial statements are issued. Page 8 of 9 051820 HCBOC Page 67 At the conclusion of our audit engagement, we will communicate to management and thos e charged with governance the following significant findings from the audit: • Our view about the qualitative aspects of the entity 's s ignificant accounting practices; • Significant difficulties , if any, encountered during the audit; • Uncorrected misstatements, other than thos e we believe are trivial, if any; • Disagreements with management, if any; • Other finding s or issues, if any, ari s ing from the audit that are , in our professional judgment, significant and relevant to tho se charged with governance regarding their oversight of the financial reporting process; • Material, corrected misstatements that were brought to the attention of management as a result of our audit procedures; • Representations we requested from management; • Management's consultations with other accountants, if any; and • Significant issue s, if any, arising from the audit that were discussed, or the subject of correspondence, with management. In accordance with the requirements of Government Auditing Standards, we have attached a copy of our latest external peer review report of our firm to the Contract to Audit Accounts for your consideration and files. Please sign and return a copy of this letter to indicate your acknowledgment of, and agreement with, the arrangements for our audit of the financial statements and compliance over major federal and state award programs, including our respective respons ibilities . We appreciate the opportunity to be your financial statement auditors and look forward to working with yo u and your staff. Respectfully, Martin Starnes & Associates, CPAs, P.A . Hickory, North Carolina RESPONSE: This letter correctly sets forth our unders tanding. Acknowledged and agreed on behalf of Hamett County by: Name:------------------------------ Title: ---------------------------- Date:----------------------------- Page 9 of9 051820 HCBOC Page 68 LGC-205 The of and CONTRACT TO AUDIT ACCOUNTS Go verning Board Board of Commissioners Primary Government Unit (or charter holder) Harnett County, NC Discretely Presented Component Unit (DPCU) (if applicable) N I A Primary Government Unit, together with DPCU (if applicable), hereinafter referred to as Governmental Unit(s) and Auditor Name for Martin Starnes & Associates, CPAs, P.A. Aud itor Address 730 13th A venue Dr. SE, Hickory, NC 28602 Hereinafter referred to as Auditor Fiscal Year Ending 06/30/20 Audit Report Due Date 10/31/20 Must be within four months of FYE hereby agree as follows : Rev. 9/2019 1. The Auditor shall audit all statements and disclosures required by U.S. generally accepted auditing standards (GAAS) and additional required legal statements and disclosures of all funds and/or divisions of the Governmental Unit(s). The non-major combining, and individual fund statements and schedules shall be subjected to the auditing procedures applied in the audit of the basic financial statements and an opinion sha ll be rendered in relation to (as applicable) the governmental activities, the business-type activities , the aggregate DPCUs, each major governmental and enterprise fund, and the aggregate remaining fund information (non-major government and enterprise funds, the internal service fund type, and the fiduciary fund types). 2. At a minimum , the Auditor shall conduct his/her audit and render his/her report in accordance with GAAS. The Auditor shall perform the audit in accordance with Government Auditing Standards if required by the State Single Audit Implementation Act, as codified in G.S. 159-34. If required by 0MB Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State Single Audit Implementation Act, the Auditor shall perform a Single Audit. This audit and all associated audit documentation may be subject to review by Federal and State agencies in accordance with Federal and State laws, including the staffs of the Office of State Auditor (OSA) and the Local Government Commission (LGC). If the audit requires a federal single audit performed under the requirements found in Subpart F of the Uniform Guidance (§200 .501), it is recommended that the Auditor and Governmental Unit(s) jointly agree, in advance of the execution of this contract, which party is responsible for submission of the audit and the accompanying data collection form to the Federal Audit Clearinghouse as required under the Uniform Guidance (§200.512). If the audit and Auditor communication are found in this review to be substandard , the results of the review may be forwarded to the North Carolina State Board of CPA Examiners (NC State Board). Page 1 051820 HCBOC Page 69 LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev. 9/2019 3. If an entity is determined to be a component of another government as defined by the group audit standards , the entity 's auditor shall make a good faith effort to comply in a timely manner with the requests of the group auditor in accordance with AU-6 §600.41 -§600.42 . 4 . This contract contemplates an unmodified opinion being rendered . If during the process of conducting the audit, the Auditor determines that it will not be possible to render an unmodified opinion on the financial statements of the unit, the Auditor shall contact the LGC staff to discuss the circumstances leading to that conclusion as soon as is practical and before the final report is issued. The audit shall include such tests of the accounting records and such other auditing procedures as are considered by the Auditor to be necessary in the circumstances. Any limitations or restrictions in scope which would lead to a qualification should be fully explained in an attachment to this contract. 5. If this audit engagement is subject to the standards for audit as defined in Government Auditing Standards , 2011 revisions , issued by the Comptroller General of the United States , then by accepting this engagement, the Auditor warrants that he/she has met the requirements for a peer review and continuing education as specified in Government Auditing Standards . The Auditor agrees to provide a copy of the most recent peer review report to the Governmental Unit(s) and the Secretary of the LGC prior to the execution of an audit contract. Subsequent submissions of the report are required only upon report expiration or upon auditor's receipt of an updated peer review report. If the audit firm received a peer review rating other than pass , the Auditor shall not contract with the Governmental Unit(s) without first contacting the Secretary of the LGC for a peer review analysis that may result in additional contractual requirements. If the audit engagement is not subject to Government Accounting Standards or if financial statements are not prepared in accordance with U.S. generally accepted accounting principles (GAAP) and fail to include all disclosures required by GAAP , the Auditor shall provide an explanation as to why in an attachment to this contract or in an amendment. 6. It is agreed that time is of the essence in this contract. All audits are to be performed and the report of audit submitted to LGC staff within four months of fiscal year end. If it becomes necessary to amend this due date or the audit fee , an amended contract along with a written explanation of the delay shall be submitted to the Secretary of the LGC for approval. 7. It is agreed that GAAS include a review of the Governmental Unit's (Units ') systems of internal control and accounting as same relate to accountability of funds and adherence to budget and law requirements applicable thereto ; that the Auditor shall make a written report, which may or may not be a part of the written report of audit , to the Governing Board setting forth his/her findings , together with his recommendations for improvement. That written report shall include all matters defined as "significant deficiencies and material weaknesses " in AU-C 265 of the A/CPA Professional Standards (Clarified). The Auditor shall file a copy of that report with the Secretary of the LGC . 8. All local government and public authority contracts for audit or audit-related work require the approval of the Secretary of the LGC. This includes annual or special audits, agreed upon procedures related to internal controls, bookkeeping or other assistance necessary to prepare the Governmental Unit's (Units') records for audit, financial statement preparation , any finance-related investigations , or any other audit-related work in the State of North Carolina . Approval is not required on contracts and invoices for system improvements and similar services of a non-auditing nature. 9. Invoices for services rendered under these contracts shall not be paid by the Governmental Unit(s) until the invoice has been approved by the Secretary of the LGC. (This also includes any progress billings.) [G.S . 159-34 and 115C-447] All invoices for Audit work shall be submitted in PDF format to the Secretary of the LGC for approval. The invoice marked 'approved 'with approval date shall be returned to Page 2 051820 HCBOC Page 70 LGC-205 CONTRACT TO AUDIT ACCOUNTS the Auditor to present to the Governmental Unit(s) for payment. This paragraph is not applicable to contracts for audits of hospitals . Rev. 9/2019 10. In consideration of the satisfactory performance of the provisions of this contract , the Governmental Unit(s) shall pay to the Auditor, upon approval by the Secretary of the LGC if required , the fee , which includes any costs the Auditor may incur from work paper or peer reviews or any other quality assurance program required by third parties (federal and state grantor and oversight agencies or other organizations) as required under the Federal and State Single Audit Acts. This does not include fees for any pre-issuance reviews that may be required by the NC Association of CPAs (NCACPA) Peer Review Committee or NC State Board of CPA Examiners (see Item 13). 11 . If the Governmental Unit(s) has/have outstanding revenue bonds , the Auditor shall submit to LGC staff, either in the notes to the audited financial statements or as a separate report, a calculation demonstrating compliance with the revenue bond rate covenant. Additionally, the Auditor shall submit to LGC staff simultaneously with the Governmental Unit's (Units ') audited financial statements any other bond compliance statements or additional reports required by the authorizing bond documents , unless otherwise specified in the bond documents. 12. After completing the audit, the Auditor shall submit to the Governing Board a written report of audit. This report shall include, but not be limited to, the following information: (a) Management's Discussion and Analysis , (b) the financial statements and notes of the Governmental Unit(s) and all of its component units prepared in accordance with GAAP , (c) supplementary information requested by the Governmental Unit(s) or required for full disclosure under the law, and (d) the Auditor 's opinion on the material presented . The Auditor shall furnish the required number of copies of the report of audit to the Governing Board upon completion. 13 . If the audit firm is required by the NC State Board , the NCACPA Peer Review Committee, or the Secretary of the LGC to have a pre-issuance review of its audit work , there shall be a statement in the engagement letter indicating the pre-issuance review requirement. There also shall be a statement that the Governmental Unit(s) shall not be billed for the pre-issuance review . The pre-issuance review shall be performed prior to the completed audit being submitted to LGC Staff. The pre-issuance review report shall accompany the audit report upon submission to LGC Staff. 14. The Auditor shall submit the report of audit in PDF format to LGC Staff. For audits of units other than hospitals , the audit report should be submitted when (or prior to) submitting the final invoice for services rendered. The report of audit , as filed with the Secretary of the LGC , becomes a matter of public record for inspection , review and copy in the offices of the LGC by any interested parties. Any subsequent revisions to these reports shall be sent to the Secretary of the LGC along with an Audit Report Reissued Form (available on the Department of State Treasurer website). These audited financial statements , excluding the Auditors ' opinion , may be used in the preparation of official statements for debt offerings by municipal bond rating services to fulfill secondary market disclosure requirements of the Securities and Exchange Commission and for other lawful purposes of the Governmental Unit(s) without requiring consent of the Auditor. If the LGC Staff determines that corrections need to be made to the Governmental Unit's (Units ') financial statements, those corrections shall be provided within three business days of notification unless another deadline is agreed to by LGC staff. 15. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances , the Auditor shall inform the Governing Board in writing of the need for such additional investigation and the additional compensation required therefore . Upon approval by the Page 3 051820 HCBOC Page 71 LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev. 9/2019 Secretary of the LGC , thi s contract may be modified or amended to include the increased time , compensation , or both as may be agreed upon by the Governing Board and the Auditor. 16 . If an approved contract needs to be modified or amended for any reason , the change shall be made in writing , on the Amended LGC-205 contract form and pre-audited if the change includes a change in audit fee (pre-audit requirement does not apply to charter schools or hospitals). This amended contract shall be completed in full , including a written explanation of the change , signed and dated by all original parties to the contract. It shall then be submitted to the Secretary of the LGC for approval. No change to the audit contract shall be effective unless approved by the Secretary of the LGC , the Governing Board , and the Auditor. 17 . A copy of the engagement letter, issued by the Auditor and signed by both the Auditor and the Governmental Unit(s), shall be attached to this contract, and except for fees , work, and terms not related to audit services , shall be incorporated by reference as if fully set forth herein as part of this contract. In case of conflict between the terms of the engagement letter and the terms of this contract, the terms of this contract shall take precedence. Engagement letter terms that conflict with the contract are deemed to be void unless the conflicting terms of this contract are specifically deleted in Item 28 of this contract. Engagement letters containing indemnification clauses shall not be accepted by LGC Staff. 18 . Special provisions should be limited. Please list any special provisions in an attachment. 19. A separate contract should not be made for each division to be audited or report to be submitted. If a DPCU is subject to the audit requirements detailed in the Local Government Budget and Fiscal Control Act and a separate audit report is issued , a separate audit contract is required . If a separate report is not to be issued and the DPCU is included in the primary government audit, the DPCU shall be named along with the parent government on this audit contract. DPCU Board approval date , signatures from the DPCU Board chairman and finance officer also shall be included on this contract. 20 . The contract shall be executed , pre-audited (pre-audit requirement does not apply to charter schools or hospitals), and physically signed by all parties including Governmental Unit(s) and the Auditor, then submitted in PDF format to the Secretary of the LGC . 21 . The contract is not valid until it is approved by the Secretary of the LGC . The staff of the LGC shall notify the Governmental Unit and Auditor of contract approval by email. The audit should not be started before the contract is approved . 22 . Retention of Client Records: Auditors are subject to the NC State Board of CPA Examiners' Retention of Client Records Rule 21 NCAC 08N .0305 as it relates to the provision of audit and other attest services , as well as non-attest services. Clients and former clients should be familiar with the requirements of this rule prior to requesting the return of records. 23. This contract may be terminated at any time by mutual consent and agreement of the Governmental Unit(s) and the Auditor , provided that (a) the consent to terminate is in writing and signed by both parties , (b) the parties have agreed on the fee amount which shall be paid to the Auditor (if applicable ), and (c) no termination shall be effective until approved in writing by the Secretary of the LGC. 24. The Governmental Unit's (Units') failure or forbearance to enforce , or waiver of, any right or an event of breach or default on one occasion or instance shall not constitute the waiver of such right, breach or default on any subsequent occasion or instance. 25 . There are no other agreements between the parties hereto and no other agreements relative hereto that shall be enforceable unless entered into in accordance with the procedure set out herein and approved by the Secretary of the LGC . Page 4 051820 HCBOC Page 72 LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev. 9/2019 26. E-V erify. Auditor shall comply with the requirements of NCGS Chapter 64 Article 2 . Further, if Auditor utilizes any subcontractor(s), Auditor shall require such subcontractor(s) to comply with the requirements of NCGS Chapter 64 , Article 2. 27. For all non-attest services , the Auditor shall adhere to the independence rules of the AICPA Professional Code of Conduct and Governmental Auditing Standards , 2018 Revision (as applicable). Financial statement preparation assistance shall be deemed a "significant threat" requiring the Auditor to apply safeguards sufficient to reduce the threat to an acceptable level. If the Auditor cannot reduce the threats to an acceptable level , the Auditor cannot complete the audit. If the Auditor is able to reduce the threats to an acceptable level , the documentation of this determination , including the safeguards applied , must be included in the audit workpapers . All non-attest service(s) being performed by the Auditor that are necessary to perform the audit must be identified and included in this contract. The Governmental Unit shall designate an individual with the suitable skills , knowledge , and/or experience (SKE) necessary to oversee the services and accept responsibility for the results of the services performed. If the Auditor is able to identify an individual with the appropriate SKE , s/he must document and include in the audit workpapers how he/she reached that conclusion. If the Auditor determines that an individual w ith the appropriate SKE cannot be identified , the Aud itor cannot perform both the non-attest service(s) and the audit. See "Fees for Audit Services" page of this contract to disclose the person identified as having the appropriate SKE for the Governmental Unit. 28 . Applicable to charter school contracts only: No indebtedness of any kind incurred or created by the charter school shall const itute an indebtedness of the Stat e or its political subdivisions , and no indebtedness of the charter school shall involve or be secured by the faith , credit , or taxing power of the State or its political subdivisions. 29 . All of the above paragraphs are understood and shall apply to this contract, except the following numbered paragraphs shall be deleted (See Item 16 for clarification). 30. The proce ss for submitting contracts , audit reports and invoices is subject to change . Auditors and units should use the submission process and instructions in effect at the time of submission. Refer to the N.C . Department of State T reasurer website at https ://www.nctreasurer.com/s lg/Pages/Audit-Forms-and- Resources .aspx. 31 . All communications regarding audit contract requests for modification or official approval s will be sent to the email addresses provided on the signature pages that follow . 32 . Modifications to the language and terms contained in this contract form (LGC-205) are not allowed . Pa ge 5 051820 HCBOC Page 73 LGC-205 CONTRACT TO AUDIT ACCOUNTS FEES FOR AUDIT SERVICES Rev. 9/2019 1. For all non-attest services , the A uditor shall adhere to the independence rules of the AICPA Professional Code of Conduct (as applicable) and Governmental Auditing Standards, 2018 Revision . Refer to Item 27 of this contract for specific requirements . The following information must be provided by the Auditor; contracts presented to the LGC without this information will be not be approved . Financial statements were prepared by : 0 Auditor D Governmental Unit D Third Party If applicable : Individual at Governmental Unit designated to have th e suitable skills , knowledge, and/or experience (SKE) necessary to oversee the non-attest services and accept responsibility for the results of these services : Name: !K imberl y H o neyc utt Title: !Finance Directo r Email Address: jkhoney cu tt@harnett.org 2. Fees may not be included in this contract for work performed on Annual Financial Information Reports (AFIRs), Form 990s , or other services not associated with audit fees and costs. Such fees may be included in the engagement letter but may not be included in this contract or in any invoices requiring approval of the LGC. See Items 8 and 13 for details on other allowable and excluded fees . 3. Prior to submission of the completed audited financial report, applicable compliance reports and amended contract (if required) the Auditor may submit invoices for approval for services rendered , not to exceed 75% of the total of the stated fees below. If the current contracted fee is not fixed in total , invoices for services rendered may be approved for up to 75% of the prior year billings. Should the 75 % cap provided below conflict with the cap calculated by LGC staff based on the prior year billings on file with the LGC , the LGC calculation prevails. All invoices for services rendered in an audit engagement as defined in 20 NCAC 3 .0503 shall be submitted to the Commission for approval before any payment is made. Payment before approval is a violation of law. (This paragraph not applicable to contracts and invoices associated with audits of hospitals). PRIMARY GOVERNMENT FEES Primary Government Unit Harnett County, NC Audit Fee $ See fee sec tio n of en gagem ent letter Additional Fees Not Included in Audit Fee: Fee per Major Program $ See f ee section o f engagem ent letter Writing Financial Statements $ See fe e sec tion of engagem ent l etter All Other Non-Attest Services $ NIA 75% Cap for Interim Invoice Approval $ 72,66 7.5 0 (not ann/icable to hospital contracts) DPCU FEES (if applicable) Discretely Presented Component Unit NI A Audit Fee $ Additional Fees Not Included in Audit Fee: Fee per Maj o r Program $ Writing Financial Statements $ All Other Non-Attest Services $ 75% Cap for Interim Invoice Approval $ (not ann/icable to hospital contracts) Page 6 051820 HCBOC Page 74 LGC-205 CONTRACT TO AUDIT ACCOUNTS SIGNATURE PAGE AUDIT FIRM Audit Firm* Martin Starnes & Associates, CPAs, P.A. Authorized Firm Representative (typed or printed)* Amber Y. McGhinnis Date* 05/01/20 GOVERNMENTAL UNIT Governmental Unit* Harnett County, NC Date Primary Government Unit Governing Board .. Approved Audit Contract* (G.S.159-34(a) or G.S.115C-447(a)) . Mayor/Chairperson (typed or printed)* Signature* Howard L. Penny, C hairman Date Email Address hpenny(a),hamett.org Chair of Audit Comm ittee (typed or printed , or "NA") Signature N IA Date Email Address GOVERNMENTAL UNIT-PRE-AUDIT CERTIFICATE Required by G .S . 159-28(a1) or G .S. 115C-441(a1). Not applicable to hospital contracts. Rev. 9/2019 This instrument has been pre-audited in the manner required by The Local Government Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act. Primary Governmental Unit Finance Officer* (typed or printed Signature* Kimberly Honeycutt, F inance Director Date of Pre-Audit Certificate* Email Address* khoneycutt(a),harnett.org Page 7 of 8 051820 HCBOC Page 75 LGC -205 DPCU* NIA CONTRACT TO AUDIT ACCOUNTS SIGNATURE PAGE-DPCU (complete only if applicable) DISCRETELY PRESENTED COMPONENT UNIT Date DPCU Governing Board Approved Audit Contract* (Ref: G.S . 159-34(a) or G.S. 115C-447(a)) DPCU Chairperson (typed or printed)* Signature* Date* Email Address * Chair of Audit Committee (typed or printed , or "NA") Signature NIA Date Email Address DPCU -PRE-AUDIT CERTIFICATE Required by G.S. 159-28(a1) or G .S. 115C-441(a1 ). Not applicable to hospital contracts . Rev. 9/2019 This in strument has been pre-audited in the manner required by The Local Government Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act. DPCU Finance Officer (typed or printed)* Signature* NIA Date of Pre-Audit Certificate* Email Address* Remember to print this form , and obtain all required signatures prior to submission . PRINT Page 8 of 8 051820 HCBOC Page 76 II 'oonce, Wooten & Haywood, LLP Report 0 11 the Fi rm 's System of Qua lity Control I o the Shareho lders of Martin Starnes & Associates CPAs. P.A. and the Peer Rcvie" Commillce . Nonh Carolina Association OrCcnificd Public Accountant s We have re, ie,, ed the system of quality control for the accounting and auditing practice of Manin Starnes & As sociate s C P As . P .A. (the firm) in effect for the year end ed December 3 I. 2017. Our peer re, ie\\ \\ as conducted in accordance ,, ith the Standards for Performing and Reportin g on Peer Revic,,s estab li shed b) the Peer Re, ie,, Board o r the American Inst itutc of Ce rtifi ed Pu b I ic Accountants (Standards). A summar) of the nature. objec ti ves. scope. limitations of. a nd the procedu re s performed in a Sys tem Re view as described in th e Standards ma) be found at ,,,, \\ .aicpa.orn./prsummarv. The summary also includes an explanati on of ho\, engagements identified as not performed or reported in conformity with appl icable professional standa rd s. if any. arc evalua ted b) a peer revie,,er to determine a peer review rating. Firm's Res ponsibility ·1 he firm is re sponsible for des ign in g a sys tem of qua I ity control and complying wi th it to provide the firm with reasonable assurance of pe rformin g and reporting in conformity with applicable professional standards in all mate rial res pects. T he firm is also responsible for eva lu at in g actions to promptly rcmediate engagement s deemed as not performed or reported in conform it) \\ ith professional standards.\\ hen appropriate. and fo r rcmcdia tin g weaknesses in its system o f quality contro l. if an~. Peer Rcvi ew('r 's Re s pon s ibility Our re spon sibi lity is 10 express an op ini on on the design of the sys te m of qualit) cont rol and th e firm's compliance therewith ba sed on our rev iew. Required Se lecti ons and Cons ideration s Engagement!> sekcted for revie\\ included enga geme nt s performed under Grmm1111e111 A11di1i11g Swndurds. including comp li ance aud it s under th e Sin gle Audit Act and an audit of an emp loyee benefit plan . As part of our pee r revie,,. we cons id ere d reviews by regulatory enti ti es as com muni cated by th e firm. if app li cable. in de termin ing the na tu re and extent of our procedu res. Opinion In our op in ion. th e sys tem of qualit y control for the account in g and auditing prac ti ce of Martin Starn es & Associates CPAs. P.A. in effec t for th e yea r ended December J I. 20 17, has been s uit ab ly de s igned and complit:d with to provide the firm ,, ith re asonable assurance of performing and report in g in confo rmit y\\ ith applicable profess ion al standards in a ll material re spect s. Firm~ ca n receive a ra ting of pms. pus.1 ll'ith deflcie11cy(ies) o r .foil. Martin Starnes & A~soc iates CP/\s. P.A. has recei,cd a peer reviC\\ rating or pass. R:ilell(h ~rx. )tr•r, • r, .. .,, fl.-{):1 ( J .. A l 1:-,: J I) tff j, ' )r C u'C " l ~ ) I , 1 ! c11 ~ ,,;, J 16 P.O fA). Durham i\lr Vt ~t~ 1tr r •. , U·, n '"f "'' Ct1•cll ~I· , <Jl I )C:,1..:. 84 l1(}4,J:Ci:lq lt,X Koonce. Wooten & I lay,,ood. LLP Pittsboro Pus, Utt<-'' L J11. -4. i~,· • ti 'l ··:r•,thr r . .>7~L· '-\1<"\ r 41. fJ01) 91'0 .1 ~,,,'1 ,,\,. 051820 HCBOC Page 77 Board Meeting Agenda Item AGENDA ITEM 'i -H MEETING DATE: May 18, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: HRW Advanced Metering Infrastructure Project Ordinance REQUESTED BY: Steve Ward, Director REQUEST: This is a formal request for the Board to approve the project ordinance for the Harnett Regional Water Advanced Metering Infrastructure Project. This project consists of the replacement of all existing water meters in the HR W inventory. HRW currently has approximately 45 ,000 manual and drive by read meters in our system. These replacement meters will be "smart meters" and will utilize advanced metering infrastructure technology to allow HRW and its customers to monitor their water usage multiple times per day through our website portal to quickly discover leaks, usage changes, etc. This project will allow our meter reading personnel to devote their time to customer service and repair issues entirely. This project will be funded entirely from HR W reserves. Please place this item on the agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : \\hcfilea\P uu sers\sward\My Docume nts\AMI Phase l\HRW AMI Proj ect Ordina nce Agenda Request 4 -27-20 .docx Page I o f I 051820 HCBOC Page 78 Harnett Regional Water Advanced Metering Infrastructure Project Ordinance BE IT ORDAINED by the Board of Commissioners of Hamett County, North Carolina, sitting as the governing board of Hamett County. Section I. This project consists of the replacement of all existing meters in the HR W inventory. HRW currently has approximately 45 ,000 manual and drive by read meters in our system. These replacement meters will be "smart meters" and will utilize advanced metering infrastructure technology to allow HRW and its customers to monitor their water usage multiple times per day through our website portal to quickly discover leaks, usage changes, etc. This project will allow our meter reading personnel to devote their time to customer service and repair issues entirely. Section II. This project will be funded by Hamett Regional Water reserves . Section III. The following amounts are hereby appropriated for this project: Engineering Construction Materials & Supplies Professional Services Legal/ Admin Contingency Total $ 582,945 12 ,500,000 145,000 30,000 5,000 625,000 $ 13,887,945 Section IV. It is estimated that the following revenue will be available for this capital project: HR W Reserves $13 ,887 ,945 Duly Adopted this 18th day of May, 2020. Howard Penny, Chairman Hamett County Board of Commissioners ATTEST: Margaret R. Wheeler, Clerk to the Board 051820 HCBOC Page 79 Board Meeting Agenda Item AGENDA ITEM L/-T. MEETING DA TE: May 18, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Revised Rules of Procedures of the Harnett County Board of Commissioners REQUESTED BY: Administration REQUEST: Administration requests approved of the revjsed Rules of Procedures of the Hamett County Board of Commissioners. Revisions include removing time limits during public hearings as well as incorporating throughout certain requirements provided in Session Law 2020-3 PUBLIC BODIES/REMOTE MEETINGS DURING DECLARED EMERGENCIES. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C: \U sers\gwh eeler\AppData \Local\M icrosoft \ W indows\l NetCache\Content. Outl oo k\ W 5 EN E9SY\agendafonn202 0R OP S L 2020 3.docx Page I of I 051820 HCBOC Page 80 Page 1 of 132 RULES OF PROCEDURE FOR THE BOARD OF COUNTY COMMISSIONERS OF HARNETT COUNTY, NORTH CAROLINA I. APPLICABILITY Rule 1. Applicability of Rules. These rules apply to all meetings of the Board of Commissioners of Harnett County at which the Board is empowered to exercise any of the executive, quasi-judicial, administrative, or legislative powers conferred on it by law. II. OPEN MEETINGS Rule 2. Meetings to be Open. The public policy of North Carolina and of Harnett County is that the hearings, deliberations, and actions of this Board and its committees be conducted openly. Rule 3. Closed Sessions. (a) It is the policy of Harnett County that closed sessions shall be held only when required to permit the Board of Commissioners to act in the public interest as permitted in this section. The list includes: 1. To prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes (The Public Records Law). 2. To prevent the premature disclosure of an honorary degree, scholarship, prize, or similar award. 3. To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board, which privilege is hereby acknowledged. This subdivision prohibits discussion of “general policy matters” in closed session and declares that it shall not be construed to permit a public body to close a meeting that otherwise would be open merely because an attorney employed or retained by the Board is a participant. The subdivision permits the Board to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, or administrative procedure, with terms of any settlement to be made public within a reasonable time. 4. To discuss matters relating to the location or expansion of industries or other businesses in the area served by the Board. 5. To establish, or to instruct the Board’s staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. 051820 HCBOC Page 81 Page 2 of 132 6. To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. This subdivision prohibits discussion of “general personnel policy issues” or considerations of the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the Board or another body or consideration of (or filling of) a vacancy among its own membership in closed session. 7. To plan, conduct, or hear reports concerning investigations of alleged criminal misconduct. 8. To discuss and take action regarding plans to protect public safety as it relates to existing or potential terrorist activity and to receive briefings by staff members, legal counsel, or law enforcement or emergency service officials concerning actions take or to be taken to respond to such activity. 9. To view a recording released pursuant to G.S. 132-1.4A (b) The Board may go into closed session only upon motion made and adopted at an open meeting. The motion shall state the permitted purpose of the closed session and if the closed session is to consult with an attorney in order to preserve the attorney-client privilege, the motion must identify the parties in each existing lawsuit which the Board expects to receive advice during the closed session. The motion must be approved by a majority of those Board members present and voting. (c) Minutes shall be kept of all closed sessions of the Board, but may be withheld from public inspection so long as public inspection would frustrate the purpose of the closed session. (d) The County Manager, Assistant County Manager, Finance Officer, and the County Attorney shall attend the closed session, unless expressly excluded in the motion. Other persons shall not attend the closed session unless expressly included in the motion or otherwise called into the session. III. ORGANIZATION OF THE BOARD Rule 4. Organizational Meeting. On the first Monday of December following a general election in which County officers are elected, the Board shall meet at the regular meeting time and place. If new members are elected, the order of business shall be: (a) The Board shall approve the minutes of its prior meeting and other items of business. (b) The newly elected members of the Board shall take and subscribe the oath of office. (c) With the Clerk to the Board presiding, the Board shall elect a Chairman and a Vice Chairman from its members. 051820 HCBOC Page 82 Page 3 of 132 Rule 5. Election of Chairman and Vice Chairman. The Chairman and Vice Chairman of the Board shall be elected annually for a term of one year and shall not be removed from the office of Chairman or Vice Chairman unless he/she becomes disqualified to serve as a Board member. IV. REGULAR AND SPECIAL MEETINGS Rule 6. Regular and Special Meetings. (a) Regular Meetings: The Board shall hold regular meetings as follows: First Monday of each Month at 9 a.m. Third Monday of each Month at 6 p.m. If a regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next business day or such succeeding day as may be specified in the motion adjourning the immediately preceding regular meeting. Regular meetings are held in the County Administration Building. The Board may change or cancel the place or time of a particular regular meeting or of all regular meetings within a specified period by resolution adopted, posted, and noticed at least seven days before the change takes effect or as provided by statute or herein. Such a resolution shall be filed with the Clerk to the Board and posted at or near the regular meeting place, and copies shall be sent to all persons who have requested notice of special meetings of the Board. (b) Special Meetings. The Chairman or a majority of board members may at any time call a special meeting of the Board by signing a notice stating the time and place of the meeting and the subjects to be considered. The Clerk shall cause the notice to be posted on the bulletin board in the courthouse, on the door of the meeting room, and delivered to the Chairman and all other Board members or left at the dwelling place of each Board member at least 48 hours before the meeting. In addition, the notice shall be mailed or delivered to individual persons and news organizations that have requested such notice as provided in subsection (e) below. Only items of business specified in the notice may be transacted at a special meeting. (c) Emergency Meetings. The Chairman or a majority of members may call an emergency meeting to deal with an unexpected circumstance requiring immediate consideration. The person or persons calling the emergency meeting shall cause notice of the meeting to be given to the other Board members and the public. Local news organizations, having requested notice of special meetings as provided in subsection (e), below, shall be notified of such emergency meetings by the same method used to notify Board members. Only business connected with the emergency may be discussed at the meeting. 051820 HCBOC Page 83 Page 4 of 132 (d) Work Sessions, Retreats, and Committee Meetings. The Board may schedule work sessions, retreats, forums, conventions, associations, and committee meetings, or other information meetings of the Board or of a majority of its members at such times and concerning such subjects as may be established by resolution or order of the Board. A schedule of such meetings held regularly shall be filed in the same place and manner as the schedule of regular meetings. Work sessions and other informal official meetings not held regularly are subject to the same notice requirements as special Board meetings. (e) Sunshine List. Any individual and/or newspaper, radio station, and television Station desiring notice of all special and emergency meetings of the Board shall file a written request with the Clerk to the Board of Commissioners. Rule 7. All Meetings Within the County. (a) All meetings shall be held within the boundaries of Harnett County, except as otherwise provided by statute or herein. (a) (b) Remote Meetings. Upon issuance of a declaration of a state of emergency under G.S. 166A-19.20 that includes Harnett County in the area of emergency, the Board may conduct remote meetings or members may participate remotely, in accordance with this section and Article 33C of Chapter 143 of the General Statutes throughout the duration of that declaration of emergency. Quasi-judicial meetings cannot be heard by remote participations. At the start of a remote meeting or meeting where members are participating remotely through a method of simultaneous communication, the Chairman shall announce that there are members who are participating remotely and each member shall identify themselves. (b)(c) A joint meeting with the governing board of any other political subdivision of this or any other state may be held within the boundaries of either subdivision as may be specified in the call of the meeting. At any such joint meeting, this Board reserves the right to vote separately on all matters coming before the joint meeting. (c)(d) A special meeting between the Board of Commissioners and its local legislative delegation during a session of the General Assembly; provided, however, that at any such meeting, the members of the Board of Commissioners may not vote upon or otherwise transact public business except with regard to matters directly relating to legislation proposed to or pending before the General Assembly. (d)(e) A special meeting called in connection with a retreat, forum, or similar gathering may be held solely for the purpose of providing members of the Board with general information relating to the performance of their public duties; provided, however, that the members of the Board shall not vote upon nor otherwise transact public business while in attendance at such a gathering. 051820 HCBOC Page 84 Page 5 of 132 (e)(f) While in attendance at a convention, association meeting, or similar gathering, a special meeting may be held; provided, however, that any such meeting may be held solely to discuss or deliberate on the Board’s position concerning similar issues that are not legally binding upon the Board of Commissioners or its constituents. Rule 8. Broadcasting and Recording of Meetings (a) Except as provided in this rule, any radio or television station may broadcast all or any part of an official Board meeting required to be open to the public. Any person may photograph, film, tape-record, or otherwise reproduce any part of a meeting required to be open. (b) Any radio or television station wishing to broadcast any portion of any portion of an official Board meeting shall so notify the County Manager no later than two business days before the meeting. If the number of requests or the quantity and size of the necessary equipment is such that the meeting cannot be accommodated in the designated meeting room and no suitable alternative site is available, the County Manager may require the news media to either pool equipment and personnel or to secure and pay the costs of an alternative meeting site mutually agreeable to the Board and the media representative. (b)(c) In the event that a state of emergency or disaster is declared, any meeting, held remotely by electronic means or meetings where the Board meets in person but the public is denied access to the meeting due to the state of emergency, shall be made accessible to the public by streaming online. If the remote meeting is conducted by conference call, the Board must provide the public with an opportunity to dial in or stream the audio live and listen to the remote meeting. V. AGENDA Rule 9. Agenda (a) The County Manager shall prepare the agenda for each regular, special, and emergency meeting. A request to have an item of business placed on the agenda for a regular meeting must be received by Monday noon of the week preceding the regular meeting day. Any Board member may, by a timely request, have an item placed on the agenda. A request to place an item on the agenda from other than a Board member shall be at the discretion of the County Manager and Chairman of the Board. (b) The agenda packet shall include the agenda document, any proposed ordinances or amendments to ordinances, and supporting documentation and background information relevant to items on the agenda. A copy of the agenda packet shall be available to each Board member not later than Wednesday of the week preceding the regular meeting day. (c) The Board may, by unanimous vote of the members present, add or delete an agenda item. 051820 HCBOC Page 85 Page 6 of 132 (d) The County Manager may propose a consent agenda as part of the main agenda. The consent agenda shall contain those routine items of business that do not normally involve debate. The Board may approve all items on the consent agenda by adopting one (1) motion. The Board may transfer an item from the consent agenda to the main agenda upon a majority vote of the members present and voting. A motion to transfer should normally be made at the beginning of the meeting. The consent agenda may include, but is not limited to, the following routine items of business: 1. Approval of minutes from the prior meeting. 2. Budget amendments/revisions. 3. Disposition of surplus personal property to other governmental agencies. 4. Granting to North Carolina Department of Transportation road right-of- way easements on County property. 5. Resolutions of appreciation, support, and recognition. 6. Resolutions requesting road additions to the state highway secondary road system. 7. Tax releases, tax refunds. VI. CONDUCT OF DEBATE Rule 10. Powers of the Chairman. The Chairman shall preside at all Board meetings. In the absence of the Chairman, the Vice Chairman shall preside at Board meetings. If the Vice Chairman is absent, Board members present may appoint someone to chair the meetings. To address the Board, a member must be recognized by the Chairman. The Chairman shall have the following powers: (a) To rule on points of parliamentary procedure, including the right to rule out of order any motion offered for patently obstructive or dilatory purposes; (b) To determine whether a speaker has gone beyond reasonable standards of courtesy in his or her remarks and to entertain and rule on objections from other members on this ground; (c) To call a brief recess at any time; (d) To adjourn in an emergency. Rule 11. Action by the Board. The Board shall proceed by motion. Any member, including the Chairman, may make a motion. During remote meetings, when a member is participating remotely by a method of simultaneous communication and the members cannot be physically seen by the public, prior to making a motion, the moving member shall identify themselves. Rule 12. Second Required. 051820 HCBOC Page 86 Page 7 of 132 A motion shall require a second. A motion shall be ruled dead by the Chairman if a second is not received within a reasonable period of time. Rule 13. One Motion at a Time. A member may make only one motion at a time. Rule 14. Substantive Motion. A substantive motion is out of order while another substantive motion dealing with another subject matter is pending. Rule 15. Substitute Motion. A substitute motion (an amendment) dealing with the same subject matter as the original substitute motion is in order and shall be acted upon prior to action on the original motion. Rule 16. Debate. The Chairman shall state the motion and then open the floor to debate. During remote meetings, when a member is participating remotely by a method of simultaneous communication and the member cannot be physically seen by the public, prior to participating in debate, the speaking member shall identify themselves. Rule 17. Adoption by Majority Vote. A motion shall be adopted if approved by a majority of the votes cast, unless otherwise required by these rules or North Carolina laws. Rule 18. Procedural Motions. (a) In addition to substantive proposals, the procedural motions listed in subsection (b) of this rule, and no others shall be in order. Unless otherwise noted, each motion is debatable, may be amended, and requires a majority vote for adoption. (b) In order of priority, the procedural motions are: • To adjourn. The motion may be made only at the conclusion of action on a pending matter; it may not interrupt deliberation of a pending matter. • To Recess. • To Call to Follow the Agenda. The motion must be made at the first reasonable opportunity or it is waived. • To Suspend the Rules, the motion requires a two-thirds (2/3) vote of the members present. • To Divide a Complex Motion and Consider it by Paragraph. 051820 HCBOC Page 87 Page 8 of 132 • To Defer Consideration. A substantive motion whose consideration has been deferred expires unless a motion to revive consideration is adopted within one hundred (100) days after deferral. • To Postpone to a Certain Time or Day. • To Refer to Committee. Sixty (60) days after a motion has been referred to committee, the introducer may compel consideration of the measure by the entire Board, regardless of whether the committee has reported the matter back to the Board. • To Amend. An amendment to a motion must be germane to the subject of the main motion, but it may not achieve the opposite effect of the main motion. There may be only one amendment to the motion. A motion to amend shall require a second. Any amendment to a proposed ordinance shall be reduced to writing. • To Revive Consideration. The motion is in order at any time within one hundred (100) days of a vote deferring consideration. • To Prevent Reconsideration for Six Months. The motion shall be in order only immediately following the defeat of a substantive motion. It requires a vote equal to a quorum and is valid for six (6) months or until the next regular election of County Commissioners, whichever occurs first. Rule 19. Renewal of Motion. A defeated motion may not be renewed at the same meeting. Rule 20. Withdrawal of Motion. A motion may be withdrawn by the introducer any time before the Chairman puts the motion to a vote. Rule 21. Duty to Vote. (a) It is the duty of each member to vote unless excused by a majority vote according to law. The Board may excuse members from voting on matters involving their own financial interest or official conduct. A member wishing to be excused from voting shall so inform the Chairman, who shall take a vote of the remaining members. A member who fails to vote, not having been excused, shall be recorded as voting in the affirmative. (b) Tie Vote. The effect of a tie vote is that the motion did not carry. (c) Votes of each member of a public body made during a remote meeting under a state of emergency or disaster shall be counted as if the member were physically present only during the period while simultaneous communication is maintained for that member. Prior to taking a vote on any issue, the Chairman shall inquire of the member participating remotely whether he or she has been able to monitor the discussion, including any comments from the public. All votes cast by members during remote meetings shall be taken by roll call. Members participating through remote simultaneous 051820 HCBOC Page 88 Page 9 of 132 communication will not be permitted to vote on any quasi-judicial matters coming before the Board. Rule 22. Prohibition of Secret Voting. No vote may be taken by secret ballot. The Clerk shall record the vote of each member in the minutes. Rule 23. Action by Reference. The Board shall not deliberate, vote, or otherwise act on any matter by reference to an agenda, or document number unless copies of the agenda or documents being referenced are available for public inspection at the meeting and are so worded that people at the meeting can understand what is being discussed or acted on. Rule 24. Introduction of Ordinances, Resolutions, and Orders. A proposed ordinance shall be deemed introduced at the first meeting where it is on the agenda, regardless of whether it is actually considered by the Board, and its introduction shall be recorded in the minutes. Rule 25. Adoption, Amendment, or Repeal of Ordinances. To be adopted at the meeting where it is first introduced, an ordinance or an action with the effect of an ordinance, or any ordinance amending or repealing an existing ordinance (except the budget ordinance, a bond order or another ordinance requiring a public hearing before adoption) must be approved by all members of the Board of Commissioners. If the proposed measure is approved by a majority, but not by all the members of the Board, or if the measure is not voted on at that meeting, it shall be considered at the next regular meeting of the board. If it then or at any time thereafter within one hundred (100) days of its introduction receives a majority of the votes cast, the measure is adopted. Rule 26. Quorum. A majority of the Board membership shall constitute a quorum. During remote meetings or meetings where remote participation is allowed, the majority of the Board present in person or electronically, shall be included in the calculation for determining quorum. The number required for a quorum is not affected by vacancies. If a member has withdrawn from a meeting without being excused by majority vote of the remaining members, he/she shall be counted as present for 051820 HCBOC Page 89 Page 10 of 132 the purposes of determining whether a quorum is present. The Board may compel the attendance of an absent member by ordering the Sheriff to take the member into custody. Rule 27. Public Hearing Time Limits. (a) The time limits for speakers at zoning public hearings shall be ten (10) minutes for the proponent and ten (10) minutes for the opponent; the time may be apportioned among speakers for that side. The time limits for speakers at other public hearings shall be three (3) minutes per speaker. (a) The Board of Commissioners reserves the right to limit the length of public hearings. After the Chairman announces the close of a public hearing, no member of the public may address the issue to the board. (b) Notwithstanding the above subsection (a), during a state of emergency that allows for remote meetings and pursuant to 166A-19.24(e) the Board may conduct any public hearing required or authorized by law during a remote meeting, and take action thereon, provided the public body allows for written comments on the subject of the public hearing to be submitted between publication of any required notice and 24 hours after the public hearing. Rule 28. Quorum at Public Hearings. A quorum of the Board must be present at all public hearings required by law. Rule 29. Public Comment Periods (a) Public comment periods will be limited to a maximum of thirty (30) minutes and each person desiring to speak shall have a maximum of three (3) minutes to make their remarks. A speaker may not speak more than once during the same public comment period. To avoid repetition, groups of individuals who expect to have the same or similar comments are encouraged to select a spokesperson to speak on their behalf. (b) Speakers shall address the Board from the podium and begin their remarks by stating their name and residential address. (c) Public comment is not intended to require the Board to answer any impromptu questions. The Board should refrain from engaging in a dialogue, except to the extent necessary to clarify the speaker’s position. The Board shall not entertain questions from the audience, and discussions between speakers and members of the audience shall be prohibited. (d) Speakers shall maintain proper decorum and shall make their comments in a civil manner. Personal attacks and use of obscene and profane language are prohibited. (e) Speaker comments should be limited to subjects that are within the Board’s jurisdiction. Speakers shall not discuss matters that concern the candidacy of any person seeking public office, including the candidacy of the speaker, closed session matters, those Formatted: Indent: Left: 0.5", No bullets or 051820 HCBOC Page 90 Page 11 of 132 matters which are the subject of public hearings, and any matters intended to promote any individuals’ commercial or pecuniary interest. (f) Action on items brought up during the Public Comment Period will be at the discretion of the Board. Rule 30. Minutes. Minutes shall be kept of all Board meetings. Rule 31. Appointments. The Board shall fill County Commissioner vacancies in accordance with G. S. 153A-27. The Board shall fill a Register of Deeds vacancy in accordance with G. S. 161-5 and a Sheriff vacancy in accordance with G.S. 162-5. The Board shall use the following procedure to make appointments to fill vacancies in other boards, commissions, and committees over which the Board has power of appointment. (a) Any U. S. citizen who is a resident of Harnett County is eligible to serve on appointed boards/commissions/committees of the County where such appointment is not prohibited by state statute. (b) All Board members must maintain residence in Harnett County while serving on said Board. (c) All appointments will be made in accordance to the Statute or Ordinance that created the board/commission/committee. (d) No citizen may serve more than two appointed positions simultaneously. (e) No citizen may serve more than three consecutive terms on any board/committee/commission unless the term is less than three (3) years. No member of any board/committee/commission may serve more than nine (9) consecutive years, unless waived by the Board of Commissioners by a majority vote. Any waiver issued by the Board for a consecutive term over nine (9) consecutive years for an individual is limited to two (2) waivers. Any individual may be reappointed to the same board/committee/commission after remaining off said board/committee/commission for at least one year. (f) If a person is appointed to fill someone’s unexpired term and serves less than half of a full term, he/she is eligible to serve three full terms. (g) If an appointee has unexcused absences which constitute more than 25% of the Board meetings in any calendar year which he or she is required to attend pursuant to his or her appointment, he or she is obligated to resign. Excused absences are defined as absences caused by events beyond one’s control. If the individual refuses to resign, he or she may 051820 HCBOC Page 91 Page 12 of 132 be dismissed by action of the Board of Commissioners subject to state or local law. A calendar year is to be defined as a 12-month period beginning on the date of appointment. (h) Each Commissioner will have available to him or her a binder containing a list of all county appointments, with the following data provided: • Name of the board, commission, committee, or authority • Brief on the functions • Statute or cause creating board, commission, committee or authority • Number of members and terms of office • Current members and terms of office, including number of terms serviced • Regular meeting day, time, and location, if determined (i) Procedures for filling vacancies for appointed positions: 1. Notification of available appointments A. A list of available positions stating terms of office, requirements for office, and duties of positions will be published in the newspapers of Harnett County thirty (30) days prior to the month of appointments being made. This procedure will be carried out by the Clerk to the Board of Commissioners. B. Thirty (30) days prior to the terms expiring, the Clerk to the Board will mail a notice to each person who is eligible for reappointment requesting information on his or her interest in continuing to serve. If an application is not on file, one will be requested at this time. If an individual is not eligible for reappointment, he or she will be notified and given reason for being ineligible. C. If, because of policy or otherwise, an individual is unable to be reappointed, he or she will be sent a letter of appreciation by the Chairman of the Board of Commissioners at the expiration of his or her term thanking him or her for the past services rendered. 2. Selection Process A. Six (6) days prior to the date a vacancy occurs, all applications for a particular position will be given to the County Manager. The Manager will check each for eligibility. B. A list of all names submitted will be sent to all Commissioners with those who are ineligible noted and the reasons for ineligibility given. C. The Clerk to the Board shall be given a copy of the information to be placed on the agenda as the “Appointments” for action at the next meeting of the Board of Commissioners. 051820 HCBOC Page 92 Page 13 of 132 3. Notification of Appointment A. The County Manager shall prepare a letter of notification to the appointee and a copy of the affected board, notifying each of the appointment. This letter will include a congratulation statement, the time, date, and place of the first meeting he or she is to be sworn in, if this is required. B. The County Manager shall require the appointee to certify that he or she has read and understands Rule 30. Appointments section of “Rules of Procedure for the Board of County Commissioners of Harnett County, North Carolina”. This section states policy and procedures for appointments to any County board, commission, committee, or authority. The County Manager shall mail a self-addressed, stamped envelope for the convenience of the appointee in returning the signed affirmation of understanding. 4. Applications All applications received shall be retained for at least two (2) years. Applications shall be kept on file for all active appointees. All the above data shall be maintained as confidential for Board of Commissioners’ use only. Rule 32. Changes to Rules of Procedure. The Board may change these rules of procedure upon a vote by two-thirds (2/3) of the members of the Board. Changes shall be effective at the next regular meeting. These rules shall be effective on October 1, 1994. Amended 2-6-95. To add Finance Officer to attend closed sessions Amended 2-7-05. To increase limit of appointments from 2 to 3 consecutive terms Amended 9-19-11. DELETED Rule 9 (d) agenda shall be published in a newspaper of general circulation . . . Amended 5-2-16. Rule 30 (e) To allow waivers to increase limit of appointments Amended 12-3-18 Rule 3. ADD subsection (a)(8) and (a)(9) Rule 4. ADD If new members are elected, the order …. Rule 5. ADD Vice Chairman to title Rule 6. Regular and Special Meetings Third Monday of each Month at 6 p.m. ADD emergency meetings to subsection (e) Sunshine List Rule 27. DELETE (c) Persons desiring to speak at a public hearing must register with the Clerk to the Board prior to the commencement of the meeting. Rule 29. ADD Public Comment Section Amended 5-18-20 Rule 6. 051820 HCBOC Page 93 Page 14 of 132 ADD …or as provided by statute or herein. Rule 7. ADD subsection (b) Rule 8. ADD subsection (c) Rule 11. ADD the requirement that the moving member identify themselves prior to making a motion during a remote meeting. Rule 16. ADD the requirement that the speaking member identify themselves prior to participating in debate. Rule 21. ADD subsection (c) Rule 26. To explain how quorum will be calculated during a board meeting where there is remote participation. Rule 27. DELETE subsection (a), renumber subsection (b) to subsection (a) ADD subsection (b) F:\USERS\SHIRLEY\BOC\RULESOFP.doc Formatted: Indent: Left: 1.25", Hanging: 0.75" Formatted: Font color: Auto Formatted: No underline 051820 HCBOC Page 94 AGENDA ITEM 6 May 18, 2020 APPOINTMENTS NEEDED BOARD OF HEAL TH Harnett County Health Director recommends that Gayle Adams be re-appointed to serve as the Public Member on this Board. HARNETT COUNTY BOARD OF ADJUSTMENT T he re are vacan ci es fo r a lte rnate members re presenting Distri c t 3 , 4 a nd 5 on this Boa rd. HARNETT REGIONAL JETPORT COMMITTEE T h ere is a vacancy for District 4 . HOME COMMUNITY CARE BLOCK GRANT COMMITTEE Ther e is (1) v acancy to serve on t hi s committee. HISTORIC PROPERTIES COMMISSION Moses Gallion requests appointment as District 3 representative (see application). Ponna Johnson would like to be re-appointed to serve on this board. T here is (1) vacan cy for Distri ct 3 on thi s co mmittee. NONPROFIT COMMITTEE T here is a D istrict 5 vacancy o n this committee. NURSING HOME COMMUNITY ADVISORY COMMITTE E T here are (2) vacanc ies o n thi s committee . SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION Stanley K. Price is interested in being appointed to serve as the Minority Representative for Harnett County on this Commission. See apQlication attached. T h ere i s a vacancy on this b oard fo r a P ri vat e Sector representative. 051820 HCBOC Page 95 Harnett COUNTY NORTH CAROLINA May 4, 2020 TO: FROM: SUBJECT: Paula Stewart County Manager Board of Health Member Department of Public Health www.harnett.org Harnett County Government Complex 307 W. Cornelius Harnett Boulevard Lillington. NC 27546 ph: 910-893-7550 fax: 910-893-9429 I am requesting that the following Board of Health Member be re -appointed. I would like to recommend that Gayle Adams, be re-appointed to the Board. Currently she serves as a Public Member on the Board. Please let me know if you have any questions regarding this request. strong roots· new growth 051820 HCBOC Page 96 APPLJCA TION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: Historic Properties Commission NAME: Moses Thomas Gallion ADDRESS : 69 Timber Creek Lane Dunn NC 28334 VOTING DISTRICT: (Please check district number in wh ic h you live): D District I, Commissioner McKoy 's D District 4, Commissioner Springle's D District 2, Commissioner Elmore's D District 5 , Commissioner Miller's QI District 3, Commissioner Penny's TELEPHONE: (HOME) _9_10-_8_9_7-_97_9_7 _____ _ (WORK) --------- PRESENT OCCUPATION: _R_eti_rec1 ______________________ _ YEARS OF FORMAL EDUCATION: _1_& --------------------- CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HA VE PARTICIPATED : Lions dub & Rotary in South Carolina PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LISTED BOARD: I would like to serve on this board, because I have an Interest in history. I would also like to serve the citizens of Hamett County. DA TE : 511/2020 •••••••••••••••••••••••••••••••••••••••• FOR OFFICE USE ONLY: DATE RECEIVED : -------------------------- DA TE FORWARDED TO COUNTY COMMISSIONERS : -------------- 051820 HCBOC Page 97 APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: _..::::S..::::o..::::u..::::th:..:e:::::a:::;s"'"t"'-'e""rn=-=--=&=o:c.::n;:;om=i=-=c=-=D:..:e:.:.v:..:e=l.::.o.cµn:.::e.::.n:.:.t-=---C=oom=:.::i=-=s=-=s=-=i=-=o:..:n.:...._ __________ _ NAME: _ __;:_S..:cta:::n:.:.:l=-=e::.,y----=-K::.::.__;:;_Pr=ic=e=------------------------- ADDRESS: 4030 Bunnlevel Erwin Road VOTING DISTRICT: (Please check district number in which you live): Ix] District 1, Commissioner McKoy' s D District 4 , Commissioner Springle ' s D District 2, Commissioner Elmore's D District 5, Commissioner Miller 's D District 3, Commissioner Penny's TELEPHONE: (HOME) 910 897 2740 (WORK)--------- PRESENT OCCUPATION: Retired Administrator Harnett County Schools YEARS OF FORMAL EDUCATION: 16 Master's __:::.;:_....:...;,,;;.;,..:._;:....::....;___c: ________________ _ CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HA VE PARTICIPATED: North Carolina Retire School Personnel Life Member NMCP Life Member NC-T.ive -Leadership Institute for Vocational F.ducators PLEASE TELL WHY YOU WOULD UKE TO SERVE ON THE ABOVE LISTED BOARD: I believe we need to continue to learn. The Southern &onomic Coomission will provide another opportunity .for .learning. I believe my background wi-ILenable me to be a contributor to this Coomission FOR OFFICE U SE ONLY: DATE RECEIVED: _ _..,5..,.._-_J-'-~-'-·--=-d{J-=--------------- DATE FORWARDED TO COUNTY COMMISSIONERS: -------------- 051820 HCBOC Page 98 AGENDA ITEM __ ')----.: PAGE lOB The Daily Record, Dunn, N.C. Friday, May 8, 2020 www.mydailyrecord.com Legal Notices PUBLIC NOTICE PUBLIC HEARING ON HARNETI COUNTY'S FY 2020-2021 BUDGET A proposed budget for the fiscal year beginning July 1, 2020, for Hamett County, North Carolina, was presented to the Harnett County Board of Commissioners on May 4, 2020. The pro- posed budget, including the HAW Department of Public Utilities Water and Sewer Ordinance, and expenditures for the Harnett County Economic Development Department as well as appropri- ations for specific economic development incentives, is avail- able in the office of Clerk to the Board, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina, for public inspection. The proposed budget is also available for public inspection online at www.harnett.org under "Harnett Happenings•. The total expenditures budgeted for economic development matters is $754,189. Included are specific i ncentive !;!rant dis- bursements pursuant to previously adopted Economic Develop- ment Incentive Agreements. Grants are performance based and calculated as eighty percent (80%) of property taxes paid by the company attributable to its direct investments. Specific incent- ives are as follows : • Rooms To Go Distribution Company, LLC $351,820 • Pallet Consultants of North Carolina, Inc. $3,442 Additional economic development uses included in contingency are as follows: • $6,425 Advertising and marketing • $4,050 Specialized economic development legal assistance • $8,000 Economic Development website redesign • $4,000 Economic Development Summit and Industry Appreciation • $46,558 Grant match funds as follows: Krigen Pharmaceuticals LLC $25,000 Pallet Consultants of North Carolina, Inc. $21 ,558 A public hearing will be held on Monday, May 18, 2020, at 6:00 p.m. in the Commissioners' Meeting Room , County Administra- tion Building, 420 McKinney Parkway, Lillington, North Carolina. Any person who w ishes to be heard concerning the budget will be able to address the Board at that time . The Harnett County Board of Commissioners continues to fol- low the guidanc e from Governor Cooper's office regarding pub- lic gatherings during the COVID-19 pandemic. Additional inform- ation will be communicated regarding the procedures for t he May 18 public hearing. Citizens interested in providing com- ments during the public hearing should check the Harnett County webpage www.harnett.org or call 910-893-7555 for updates. Howard L. Penny, Chairman Harnett County Board of Commissioners 5/8/2020 051820 HCBOC Page 99 PUBLIC NOTICE PUBLIC HEARING ON HARNETT COUNTY'S FY 2020-2021 BUDGET A proposed budget for the fiscal year beginning July 1, 2020, for Harnett County, North Carolina, was presented to the Harnett County Board of Commissioners on May 4, 2020. The proposed budget, including the HRW Department of Public Utilities Water and Sewer Ordinance, and expenditures for the Harnett County Economic Development Department as well as appropriations for specific economic development incentives, is available in the office of Clerk to the Board, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina, for public inspection. The proposed budget is also available for public inspection online at www.hamett.org under "Harnett Happenings". The total expenditures budgeted for economic development matters is $754,189. Included are specific incentive grant disbursements pursuant to previously adopted Economic Development Incentive Agreements. Grants are performance based and calculated as eighty percent (80%) of property taxes paid by the company attributable to its direct investments. Specific incentives are as follows: • Rooms To Go Distribution Company, LLC $351 ,820 • Pallet Consultants of North Carolina, Inc. $3,442 Additional economic development uses included in contingency are as follows: • $6,425 Advertising and marketing • $4,050 Specialized economic development legal assistance • $8,000 Economic Development website redesign • $4,000 Economic Development Summit and Industry Appreciation • $46,558 Grant match funds as follows : Krigen Pharmaceuticals LLC $25 ,000 Pallet Consultants of North Carolina, Inc. $21 ,558 A public hearing will be held on Monday, May 18 , 2020, at 6 :00 p .m. in the Commissioners' Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Any person who wishes to be heard concerning the budget will be able to address the Board at that time. The Harnett County Board of Commissioners continues to follow the guidance from Governor Cooper's office regarding public gatherings during the COVID-19 pandemic. Additional information will be communicated regarding the procedures for the May 18 public hearing. Citizens interested in providing comments during the public hearing should check the Harnett County webpage www.harnett.org or call 910-893-7555 for updates. Howard L. Penny, Chairman Harnett County Board of Commissioners 051820 HCBOC Page 100 AGENDA ITEM _j <(.~Harnett ~ COUNTY NORTH CAROLINA HARNETI COUNTY Fiscal Year 2021 Recommended Budget 051820 HCBOC Page 101 Harnett County Budget Quick Reference Guide and Table of Contents Your Tax Dollars at Work .......................................................................................................................................................................... Page 1 Provides a graphic representation of how county property tax dollars are allocated between functions. Budget Message ....................................................................................................................................................................................... Page 2 Provides a high‐level overview of the budget, including: Steps taken to balance the budget Major goals the county manager used in preparing the budget Summary of major revenues Summary of major expenditures Future issues and concerns General Fund Summary ........................................................................................................................................................................... Page 10 Categorizes total revenues and expenditures. Key elements of the summaries include: Two prior years of actual revenues and expenditures for easy identification of trends Percent increase/decrease from the current year budget to next year General Fund Revenues .......................................................................................................................................................................... Page 11 Gives detailed revenue estimates by type of revenue for the major funds Shows the increase/decrease from the current year budget to next year and the percent change Functional Areas: The budget is grouped by functional areas, as identified in the Comprehensive Annual Financial Report (CAFR). The functional areas and departments are as follows: CULTURE & RECREATION: Includes agencies and county departments that provide library services and recreation. ................................................... Page 12 Culture & Recreation Appropriation ....................................................................................................................................................................................... Page 13 Library Department ................................................................................................................................................................................................................ Page 14 Parks & Recreation Department ............................................................................................................................................................................................. Page 15 ECONOMIC & PHYSICAL DEVELOPMENT: Includes departments that permit and assist various types of development ................................................ Page 17 Abandoned Manufactured Homes Removal .......................................................................................................................................................................... Page 18 Community Development ....................................................................................................................................................................................................... Page 19 Cooperative Extension ............................................................................................................................................................................................................ Page 20 Cooperative Extension – Special Programs ............................................................................................................................................................................. Page 21 Development Services ............................................................................................................................................................................................................ Page 22 Economic Development .......................................................................................................................................................................................................... Page 23 EDUCATION: Includes agencies that provide education. .............................................................................................................................................. Page 24 Central Carolina Community College (CCCC) .......................................................................................................................................................................... Page 25 Harnett County Schools .......................................................................................................................................................................................................... Page 26 ENVIRONMENTAL PROTECTION: Includes agencies that provide services to protect the environment. ........................................................................ Page 27 Environmental Protection Allocation ...................................................................................................................................................................................... Page 28 NC Forestry Program............................................................................................................................................................................................................... Page 29 Soil & Water Conservation District ......................................................................................................................................................................................... Page 30 051820 HCBOC Page 102 GENERAL GOVERNMENT: Includes departments that carry out mandated functions and support the overall governance of the county. ..................... Page 31 Administration ........................................................................................................................................................................................................................ Page 32 Board of Elections ................................................................................................................................................................................................................... Page 33 Clerk of Court .......................................................................................................................................................................................................................... Page 34 Facilities .................................................................................................................................................................................................................................. Page 35 Finance .................................................................................................................................................................................................................................... Page 36 Fleet Maintenance .................................................................................................................................................................................................................. Page 37 General Services ..................................................................................................................................................................................................................... Page 38 Governing Board ..................................................................................................................................................................................................................... Page 39 Human Resources ................................................................................................................................................................................................................... Page 40 Information Technology ......................................................................................................................................................................................................... Page 41 Information Technology‐GIS ................................................................................................................................................................................................... Page 42 Legal Services .......................................................................................................................................................................................................................... Page 43 Register of Deeds .................................................................................................................................................................................................................... Page 44 Retiree Health Insurance ........................................................................................................................................................................................................ Page 45 Tax Department ...................................................................................................................................................................................................................... Page 46 HUMAN SERVICES: Includes departments that provide services, most mandated, to benefit the health and welfare of residents ............................... Page 48 General Services‐Restitution Program .................................................................................................................................................................................... Page 49 Health Department ................................................................................................................................................................................................................. Page 50 Health Department‐Senior Services ....................................................................................................................................................................................... Page 52 Human Services Appropriations ............................................................................................................................................................................................. Page 53 Mental Health ......................................................................................................................................................................................................................... Page 54 Social Services‐Total Department ........................................................................................................................................................................................... Page 55 Social Services‐Administration ................................................................................................................................................................................................ Page 56 Social Services‐Adoptions ....................................................................................................................................................................................................... Page 57 Social Services‐Adult Medicaid ............................................................................................................................................................................................... Page 58 Social Services‐Adult Resources .............................................................................................................................................................................................. Page 59 Social Services‐Child Care Subsidy .......................................................................................................................................................................................... Page 60 Social Services‐Child Protective Services ................................................................................................................................................................................ Page 60 Social Services‐Child Support .................................................................................................................................................................................................. Page 61 Social Services‐Daycare ........................................................................................................................................................................................................... Page 62 Social Services‐Energy Programs ............................................................................................................................................................................................ Page 63 Social Services‐Family & Children’s Medicaid ......................................................................................................................................................................... Page 64 Social Services‐Food Stamps ................................................................................................................................................................................................... Page 65 Social Services‐Foster Care ..................................................................................................................................................................................................... Page 66 Social Services‐Fraud Prevention ............................................................................................................................................................................................ Page 67 Social Services‐Medicaid Transportation ................................................................................................................................................................................ Page 68 Social Services‐Temporary Resources ..................................................................................................................................................................................... Page 69 Social Services‐Work First ....................................................................................................................................................................................................... Page 70 Veterans Services .................................................................................................................................................................................................................... Page 71 NON‐DEPARTMENTAL: Includes appropriations that are not associated with a particular function that support the overall county ............................. Page 72 Contingency ............................................................................................................................................................................................................................ Page 73 Transfers to Debt & Capital Improvements ............................................................................................................................................................................ Page 74 051820 HCBOC Page 103 PUBLIC SAFETY: Includes departments that provide services which enhance the safety of county residents ................................................................ Page 75 Animal Services‐Animal Control ............................................................................................................................................................................................. Page 76 Animal Services‐Animal Shelter .............................................................................................................................................................................................. Page 77 Emergency Services ................................................................................................................................................................................................................ Page 78 Emergency Services‐Emergency Management Grants ........................................................................................................................................................... Page 80 Emergency Services‐Emergency Medical Services (EMS) ....................................................................................................................................................... Page 81 Emergency Services‐Medical Examiner .................................................................................................................................................................................. Page 83 Emergency Services‐Rescue Districts ...................................................................................................................................................................................... Page 84 Sheriff’s Office‐Total ............................................................................................................................................................................................................... Page 85 Sheriff’s Office......................................................................................................................................................................................................................... Page 86 Sheriff’s Office‐Campbell Deputies ......................................................................................................................................................................................... Page 87 Sheriff’s Office‐Child Support Enforcement ............................................................................................................................................................................ Page 88 Sheriff’s Office‐Emergency Communications ......................................................................................................................................................................... Page 89 Sheriff’s Office‐Jail .................................................................................................................................................................................................................. Page 90 Sheriff’s Office‐School Resource Officers ............................................................................................................................................................................... Page 91 TRANSPORTATION: Includes agencies that provide transportation services. ............................................................................................................... Page 92 Harnett Area Rural Transit System (HARTS)‐Administration .................................................................................................................................................. Page 93 Harnett Area Rural Transit System (HARTS)‐Transportation .................................................................................................................................................. Page 95 Harnett Regional Jetport......................................................................................................................................................................................................... Page 97 Enterprise Funds ..................................................................................................................................................................................... Page 98 Enterprise funds are special operating budgets for departments that are run like businesses. The revenues of these funds are expected to cover expenses without General Fund subsidy (or property tax dollars). Harnett Regional Water .......................................................................................................................................................................................................... Page 99 Solid Waste ........................................................................................................................................................................................................................... Page 107 Other Funds ......................................................................................................................................................................................... Page 109 Capital Reserve Funds account for financial resources that are earmarked for future capital needs. Debt Service funds account for the debt obligations of the County’s three major operating funds: General, Harnett Regional Water, and Solid Waste. Internal service funds account for the financing of goods and services provided by one County department to other County departments on a cost‐reimbursement basis. Special revenue funds are used to account for specific revenues that are legally restricted for particular purposes. Capital Reserve Funds ........................................................................................................................................................................................................... Page 110 Debt Service Funds ............................................................................................................................................................................................................... Page 115 Internal Service Funds ........................................................................................................................................................................................................... Page 117 Special Revenue Funds ......................................................................................................................................................................................................... Page 121 Appendices .......................................................................................................................................................................................... Page 129 Appendices include supporting information: Appendix 1: Recommended Fee Changes .......................................................................................................................................................................... Page 130 Appendix 2: Approved 2021‐2027 Capital Improvements Program ................................................................................................................................... Page 137 051820 HCBOC Page 104 This page was intentionally left blank. 051820 HCBOC Page 105 Harnett County FY 2020-2021 Recommended Budget Page 1 Public Safety 20¢ Human Services 8¢ \f:Q Environmental Protection & Transportation 1¢ a 1111 General Government 9¢ Property Taxes 75 ¢ per $l OO pro perty va luatio n •-.• Education ••• ~~~ 22¢ Jj Culture \:ecreation © Capital Improvement & Debt 12¢ Economic & Physical Development 1¢ 051820 HCBOC Page 106 May 4, 2020 To the Harnett County Board of Commissioners: The FY 2020‐2021 Recommended Budget has been one of the most challenging in recent history. When we presented information to the Board of Commissioners at the February retreat and held our budget kickoff with departments a week later, we were talking about what we could add. Our revenues looked favorable for modest increases in spending. By early March, the COVID‐19 pandemic was raging, and a few weeks later, our national economy entered recession. The speed at which we have had to adjust in preparing this budget is unprecedented. Now we are faced with having to cut spending significantly to balance the budget. We are presenting a $127 million general fund budget that deals with severe revenue challenges in a way that continues moving Harnett County forward and avoids severe impacts on our departments and the agencies we fund. Having said that, we will need to monitor our fiscal situation closely throughout the year and may need to make additional reductions if revenues are below what we have anticipated. Our revenue‐estimation methodology has improved considerably and we should be able to spot any issues early and adjust accordingly. Our hope is that reality will be better than projected and we can add back some of the cuts we have made. Harnett County FY 2020-2021 Recommended BudgetPage 2051820 HCBOC Page 107 It is important to say that we have not projected revenues based on the most dire situation possible. Many economists are predicting declines in the national gross domestic product of 20 to 50% in the second quarter of 2020. Jobless claims are at record levels and some expect the national unemployment rate to reach 20%. How quickly the economy will recover once businesses are reopened is anyone’s guess. We have used guidance from the NC Association of County Commissioners and the NC League of Municipalities, as well as lessons learned from the 2009 recession to project revenues conservatively. Those revenue projections meant that we initially faced a $14.5 million gap that we have worked diligently to close. This is addressed in more detail below. We have made cuts in nearly every area of county government. But we have spared Harnett County Schools (HCS) from reductions and left funding at FY 2020 levels. Our established funding formulas would have resulted in reductions in both operating and capital outlay. Meanwhile, the Board of Education asked for a $4 million or 16% increase in the operating funds and more than $180 million in capital funds for FY 2021. In addition to maintaining the FY 2020 level of capital funding, the Board of Commissioners has approved $51.5 million in funding for the construction of new schools in Erwin and northwest Harnett County. To fully fund the Board of Education’s request, we would have had to make drastic, unsustainable cuts to county departments. We invite HCS to participate in our capital planning process this fall so that we may better plan for large capital needs together. Table 1: General Fund Funding By Category: The variance column shows the difference between FY 2021 and FY 2020 Revised Budget. FY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Variance% Inc/DecContingency0 293,250 761,817 10,931 772,748479,498 164%Culture & Recreation 2,341,613 2,881,006 2,747,319 274,717 3,022,036141,030 5%Economic & Physical Development 3,307,778 3,613,834 2,933,282 0 2,933,282‐680,552‐19%Education25,872,499 26,307,581 27,324,109 0 27,324,1091,016,528 4%Environmental Protection 286,049 374,459 373,159 0 373,159‐1,300 0%General Government 13,040,611 15,126,218 14,990,642 48,651 15,039,293‐86,925‐1%Human Services23,785,751 26,781,643 25,428,442 7,500 25,435,942‐1,345,701‐5%Public Safety 31,276,229 35,844,551 36,251,923 94,723 36,346,646502,095 1%Transfers15,188,568 14,835,912 13,790,000 48,893 13,838,893‐997,019‐7%Transportation1,852,056 2,431,699 1,972,801 346,949 2,319,750‐111,949‐5%Total116,951,154 128,490,153 126,573,494 832,364 127,405,858‐1,084,295‐1%*Note: The original contingency appropriation in FY 2020 was $1,591,993. As funds have been transferred out of contingency, the Revised Budget has been reduced. When compared to the FY 2020 original budget, the appropriation for contingency in FY 2021 is $819,245 or 51% less. Harnett County FY 2020-2021 Recommended BudgetPage 3051820 HCBOC Page 108 We also spared our hardworking, dedicated county employees and their benefits. No reductions in force are recommended. Benefits remain at FY 2020 levels. We are recommending a very modest increase in our pay‐for‐performance plan from 1.33% to 1.5% and application of the plan to our part‐time employees. This will be the first increase to the Performance Pay Plan since the pay plan went into effect on July 1, 2017. Together these initiatives cost less than $80,000. In order to balance the budget, however, we had to freeze and unfund 20 vacant positions. Without this step, departments would have faced cuts of 8.5 to 10% in their operating budgets. Smaller departments may not have been able to achieve this without affecting current personnel. We believe the modest pay raise we are proposing is justified in light of the fact that employees will be asked to do more with less. We spent a great deal of time projecting our revenues and expenses more closely. During the retreat, we brought your attention to the historic over‐budgeting of revenue and over‐budgeting of expenditures. It is fair to say that both are budgeted much more closely in the Recommended FY 2021 Budget. Departments were asked to justify any spending over FY 2019 actuals. As a result, general fund departments reduced their requested operating budgets by more than $1 million or about 5%. No doubt, this helped us deliver a balanced budget. We also broke the budget into continuation and expansion funding. Continuation refers to funding needed for ongoing operations, while expansion requests for new programs and positions are separately justified. You will see CONT (continuation) and EXP (expansion) columns in the budget summaries of the document. One of the ways we closed the gap was appropriating $3.3 million from the Article 44 sales tax special revenue fund. These funds were initially set aside and earmarked for improvements to Harnett Regional Jetport. As we determined this past fall, we do not have enough funds accumulated in the reserve to fund terminal improvements. The apron and lighting projects can be paid for from the airport capital reserve, which has a balance of $488,372, and from general capital reserve. This action gives us pause, as it is not consistent with the Board’s newly adopted fiscal policy of not using one‐time revenue for recurring expenses. However, there simply was no way to close the gap without it. Our hope is that the economy will recover by FY 2022, so that we do not have a hole in revenue. If that is not the case, we have simply delayed the severe cuts that will be needed to balance the budget. As the chart shows, since the 2009 recession the county has worked hard to generate budget surpluses each year and add to our fund balance. We are recommending a fund balance appropriation of $2,543,097 in the General Fund. This amount is $374,184 or 13% less than the FY 2020 ‐3,000,000‐2,000,000‐1,000,00001,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,0002010 2011 2012 2013 2014 2015 2016 2017 2018General Fund Operating PerformanceHarnett County FY 2020-2021 Recommended BudgetPage 4051820 HCBOC Page 109 Revised Budget. In addition, we have eliminated $588,835 in “in‐kind” amounts that were budgeted to offset grant‐funded programs. These appropriations were simply fund balance appropriations without being called that. Overall, this results in a reduced fund balance appropriation of almost $1 million. In order to balance the budget and to bring our fees in line with other counties, we are recommending an increase in Emergency Medical Services (EMS) fees. In FY 2020 we moved the responsibility for EMS billing from Finance to the EMS Division of Emergency Management. In reviewing billing practices, EMS contacted a third party billing vendor who reviewed our current fees and recommended the increases. This action generates nearly $3 million and was key in closing the budget gap. The EMS budget also includes funds to contract with the third party for billing to improve the county’s current collection rate of approximately 60%. Detail on the fee increases can be seen in Appendix 1. Another important fee increase was the Solid Waste Household Availability Fee. We are recommending it be increased from $65 to $80. This is the first time the fee has been increased since 2013. We have identified capital projects for Solid Waste that cannot be accomplished without a reliable funding source. All of the proceeds from the increase will fund our post‐closure obligations for the old landfill and a reserve for future capital projects. Several other fees were adjusted to reflect costs. Appendix 1 contains the detail on these changes. I am not recommending any Fire Tax District increases or any increase in funding for the EMS Rescue Districts this fiscal year, primarily due to the current recession. Three of the fire departments requested increases. We have had to increase spending in several areas. Both the Library and Parks & Recreation are opening new facilities in FY 2021 and additional funding is needed to ensure we can deliver promised services. Overall, other increases were minimal and included capital outlay or low‐cost, high‐impact funding. Last fall, we spent much energy improving our Capital Improvements Program (CIP) process and the Board of Commissioners adopted a CIP in December. The improved process and early adoption meant that we were able to focus our time this spring on the operating budget. We are pleased to be able to fund the CIP in large measure. A transfer of $950,000 to capital reserve keeps important projects, such as replacement of VIPER radios, EMS vehicles and elections voting equipment, on track. We did eliminate the $100,000 transfer to the Greenway Capital Reserve and recommend waiting until the Greenway Plan is complete and other funding sources identified. We reduced the transfer to the Fleet Internal Service Fund by $50,000 to $150,000 because fewer replacement vehicles are needed next fiscal year. Even without the revenue challenges of the current recession, Harnett County faces serious future problems in keeping up with service demands. Our population has grown most rapidly in the unincorporated area of the county where we don’t have towns to provide services, even though new residents in these areas often expect these types of public amenities. Harnett County FY 2020-2021 Recommended BudgetPage 5051820 HCBOC Page 110 Meanwhile, as we discussed at the retreat, our revenues are not keeping up. When compared with other NC counties, Harnett has much more residential development, which, again requires more services. In addition, our residential values are among the lowest in the state. We rank 95th out of 100 counties in property values per capita. Compared to the average county our size, we have approximately $200 less per person to provide services. The average new home built in the county does not pay enough in taxes to fund the cost of educating one student in Harnett County, let alone the additional county services required. We do not believe this situation is sustainable. The longest economic expansion in history has just ended and we have not been able to make sufficient progress in increasing funding for schools or keeping up with the market when it comes to paying our county employees. Thanks to our improved CIP process, we are better able to plan for our capital needs, but funding for new initiatives will be difficult until we correct the structural problems with our revenues. This will require increasing economic development and improving residential property values. We are up to the challenge. I would like to highlight a few of the county’s many accomplishments during FY 2020 and mention some ongoing projects. In the area of Economic Development, infrastructure projects in county‐owned industrial and business parks have been completed to help address the critical need for both industrial and commercial growth within the county. These projects will improve the competitiveness and marketability of property for economic development. Improvements include the final plat designs and storm water master plans of Edgerton Industrial Park II and Brightwater Business Park Phase 3. Also, partially funded by Golden Leaf Foundation, the extension of Brightwater Drive is nearing completion, which opens up Brightwater Business Park Phase 2A for development. Both properties were purchased by the County’s public‐private economic development partner, Harnett County Properties Corporation. ‐ 20,000 40,000 60,000 80,000 100,000 120,0002010 2011 2012 2013 2014 2015 2016 2017 2018Historical Population Growthin Unincorprated Area and MunicipalitiesMunicipalUnincorporatedSource: NC DemographerHarnett County FY 2020-2021 Recommended BudgetPage 6051820 HCBOC Page 111 Going forward, the Harnett County Properties Corporation will execute strategic and targeted marketing efforts of these sites, as well as identify new sites and strategies to grow the county’s commercial and industrial tax base. Harnett Regional Water (HRW) continued to provide excellent water and wastewater to the County and the Cape Fear Region. Once again, HRW received North Carolina and national accolades for drinking water quality, again affirming its mission to deliver a superior product at a reasonable cost. HRW is committed to expanding its water and wastewater infrastructure in the most cost‐efficient manner possible. An example of this is the recently completed North Harnett Wastewater Treatment Plant Upgrade capital project, which greatly enhanced the plant’s ability to process both water and wastewater bio‐solids. This bio‐solid removal process works in collaboration with the Solid Waste Department as County landfills will receive some of the bio‐solids to use as cover. The project included filter enhancements which will improve treatment capabilities. HRW continues to implement better customer service through software and smart metering upgrades. These projects will give customers more control over their accounts. HRW continues to maintain a very strong financial position during the COVID‐19 crisis. HRW’s strong cash position gives them the ability to continue to provide all of its services to the citizens and customers despite these ongoing economic challenges. Solid Waste works in conjunction with the Keep Harnett Beautiful team to promote anti‐litter campaigns, education and outreach programs, as well as cleanup events in an effort to involve the citizens so that they become an integral part of our efforts to tackle litter issues within the county. Efforts include fall and spring litter sweep programs and household hazardous waste events. In March, Solid Waste spearheaded a successful shredding event for all county departments. The department is in the process of relocating the convenience site at the Dunn‐Erwin Landfill outside the landfill gate to be more accessible to citizens. This will ease traffic congestion and provide a safer and more user‐friendly setup for citizens to dispose of household waste and recycling. Significant improvements have been made to the Mamers convenience site by increasing the size of the parking area and adding additional compactors to achieve maximum service area for citizens as well as providing a cost savings on collections. The department continues efforts to improve communication with citizens and improve digital communication via its website. Harnett County received a notification of award from NCDOT/Division of Aviation for construction of a $2.1M Lighting Project to replace all runway/taxiway lights, lighted directional signs and the re‐siting of the Automated Weather Observation System (AWOS) at Harnett Regional Jetport. Work is anticipated to begin in FY 2021. The proposed $2.9M Apron Expansion project is one‐hundred percent (100%) designed and awaiting grant‐funding award from the NCDOT/Division of Aviation, anticipated in FY 2021. The County was notified by the FAA that Harnett Regional Jetport will receive $64,000 in CARES Act funds to offset lost revenue and operating expenses during COVID‐19. Harnett Area Rural Transit System (HARTS) anticipates an allocation of $340,000 in CARES Act funding to offset lost revenue and operating expenses during COVID‐19. Harnett County FY 2020-2021 Recommended BudgetPage 7051820 HCBOC Page 112 Harnett County EMS has also been notified that the department has been awarded $193,671 in CARES Act funding to be used to prevent, prepare for, and respond to COVID‐19. Harnett County Parks & Recreation has made considerable progress expanding its programs and facilities. The first phases of Patriots Park (co‐located with a Harnett County Convenience Center off Ponderosa Road) and the currently‐named Government Complex Park (located along the Cape Fear River behind the Harnett County Government Complex in Lillington) will be completed this summer. New tennis courts were constructed at Neills Creek Park behind Harnett Central Middle School and additional lights were added at Neills Creek Park and Barbecue Creek Park. Parks & Recreation is currently working with County Administration and Harnett County Development Services to kick off a Comprehensive Greenway Master Plan for the County, which will provide the framework for development of a greenway system that connects points of interest throughout the county. Additionally, the County has acquired a railroad easement that will allow for the development of a rail trail from Lillington to the outskirts of Raven Rock State Park. The County made substantial progress this year renovating former school campuses for future use. In August, the Shawtown Community Development Center opened in the north classroom building on the former Shawtown School campus. The renovated facility is home to the new Boys & Girls Club of Central Carolina: Robin Paige Club, ReEntry Family Services, Harnett County Sheriff’s Office, Police Athletic League, the Harnett County Work Readiness Training Center, and space reserved for County and community meetings and events. Future improvements will include park amenities on the campus. The County completed demolition of the former Boone Trail School to make way for a future park that will be added on to the existing Boone Trail Community Center & Library. Plans for the park include a memorial walkway and an outdoor amphitheater where the school’s auditorium once stood. The County also acquired the former Benhaven Elementary School in October and has worked to condition and preserve the space to make way for a large‐scale community center that, in addition to a community center, will include recreational amenities, a satellite library location, and space for additional County services and community partners. Harnett County Schools has also expressed interest in locating an early college on the campus. The Saleeby Family YMCA opened in January in the former Cagle Furniture Store at 107 Carletta Cagle Drive, Cameron. The YMCA, which was a partnership with Harnett County, has been extremely successful since it opened, and has been wonderful asset along the N.C. 87 corridor. The YMCA includes computer stations; games; a community room for training, meetings and parties; a half‐court basketball gymnasium; massage therapy; child care; exercise classes; a fitness center; and a swimming pool. The facility provides discounts and free memberships to qualifying veterans. Construction on the new Resource Center & Library project began in the fall. The project includes the construction of the 56,000‐square‐foot Resource Center & Library between the Harnett County Courthouse and Health Department, a 10,000‐square‐foot expansion of the current Department of Social Services, and much needed site improvements to the Harnett County Government Complex, including additional parking, greater connectivity, and a new entrance from McKinney Parkway at Alexander Drive. The Harnett County FY 2020-2021 Recommended BudgetPage 8051820 HCBOC Page 113 Resource Center & Library will include a new home for the Harnett County Public Library, Parks & Recreation, Veterans Services, County administration, and nearly 4,000 square feet of training and event space for County staff and the public. Because of significant growth in population and services, the project is badly needed to keep up with service demand. Many departments (including the Harnett County Public Library and Social Services) are out of room to grow. The project brings the County closer to accomplishing the Master Plan of combining all services within a single campus to improve access and convenience for citizens. Completion of the expansion to Social Services should be completed this summer, while the Resource Center & Library is expected to open in early 2021. Central Carolina Community College’s Harnett Promise program began in Fall 2019 with 210 students enrolled from Harnett County, more than the combined total of Lee and Chatham counties. Thirty‐three percent of the students were identified as “first‐generation” college students. The top three program categories chosen by students were College Transfer (36%), Pre‐Health Science (20%) and Public Service Technologies (14%), which made up 70% of all categories selected. The Board of Commissioners approved funding to construct two new schools and to purchase land requested by the Board of Education for future schools in northwest Harnett County. The Erwin Elementary School project includes demolition of the old school buildings and construction of a new 700‐student school that will combine students from Erwin Elementary and Gentry Primary schools. Construction is expected to begin on the new school in FY 2020. The Northwest Harnett Elementary School project consists of the purchase of land for a Northwest Harnett Elementary School that will accommodate up to 1,050 students. Construction is currently expected to begin in the fall. The Board of Commissioners also funded the purchase of land for a future middle school in northwest Harnett County. Harnett County has worked closely with the U.S. Census Bureau to promote the 2020 Census. With the amount of growth seen across the County during the last decade, the Census is important for us to make sure our community gets fair representation in Congress; receives financial resources for health, schools, and transportation; and can provide leaders with accurate information to plan for the future. To help communicate the importance of the 2020 Census to citizens, the County created promotional handouts specific to our area, promoted the Census on social media and in the local media, and mailed handouts in water bills and property tax bills. As of April 2020, 45.2% of Harnett County residents had completed their questionnaires. I want to thank Central Carolina Community College, the Fire and EMS Departments, Harnett County Schools and other community partners for their collaboration in developing the FY 2021 budget. County department heads and staff embraced the new budget process and did an exceptional job completing the justification forms and meeting deadlines in order to stay on schedule. I cannot adequately express my gratitude to our internal budget team. We overcame many challenges, including the COVID‐19 pandemic, to assemble the document presented to you. Respectfully submitted, Paula K. Stewart County Manager Harnett County FY 2020-2021 Recommended BudgetPage 9051820 HCBOC Page 114 General Fund Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesAd Valorem Taxes63,011,807 66,050,413 66,079,417 66,850,0000 66,850,000 770,583 1%Sales Tax13,085,344 13,612,672 18,265,000 16,600,0000 16,600,000‐1,665,000‐9%Other Taxes1,179,107 1,136,871 572,000 530,0000 530,000‐42,000‐7%Federal Intergovernmental 16,377,517 14,010,628 15,213,909 14,598,785 260,000 14,858,785‐355,124‐2%State Intergovernmental 4,952,775 6,499,702 6,671,487 5,738,655 32,500 5,771,155‐900,332‐13%Services Charges13,513,116 12,867,353 15,877,629 15,527,266 13,850 15,541,116‐336,513‐2%Enterprise Charges63,208 14,001 5,000 3,0000 3,000‐2,000‐40%Miscellaneous2,337,000 2,082,123 2,259,108 1,360,507 4,850 1,365,357‐893,751‐40%In‐Kind00588,835000‐588,835‐100%Proceeds of Debt 00000000%Transfers In2,769,615 3,572,927 41,240 3,343,3480 3,343,348 3,302,108 8007%Fund Balance00 2,917,281 2,543,0970 2,543,097‐374,184‐13%Total117,289,490 119,846,690 128,490,906 127,094,658 311,200 127,405,858‐1,085,048‐1%ExpensesSalary & Benefits51,151,297 51,273,196 59,063,178 58,654,456‐3,949 58,650,507‐412,671‐1%Professional Services554,219 459,193 1,911,295 1,586,570 19,680 1,606,250‐305,045‐16%Supplies & Materials 3,230,242 3,134,288 4,263,766 3,217,816 34,371 3,252,187‐1,011,579‐24%Current Services3,334,394 3,483,680 4,174,648 4,042,606 78,484 4,121,090‐53,558‐1%Fixed Charges12,072,769 12,634,997 12,111,281 13,076,754 231,155 13,307,909 1,196,628 10%Capital Outlay199,8870 48,9990 60,000 60,000 11,001 22%Contracts & Grants800,945 632,002 17,545 5,0000 5,000‐12,545‐72%Debt Service00000000%Non Capitalized Assets303,078 616,013 836,326 238,256 352,799 591,055‐245,271‐29%Interfund/Budgetary 15,102,656 15,188,568 15,129,162 14,551,817 59,824 14,611,641‐517,521‐3%Education25,783,213 25,872,499 26,307,581 27,324,1090 27,324,109 1,016,528 4%DSS Programs5,767,616 3,656,717 4,624,372 3,876,1100 3,876,110‐748,262‐16%P‐Card Encumbrance 002,000000‐2,000‐100%Total118,300,315 116,951,154 128,490,153 126,573,494 832,364 127,405,858‐1,084,295‐1% Harnett County FY 2020-2021 Recommended BudgetPage 10051820 HCBOC Page 115 General Fund RevenueRevenue:FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecAd Valorem Taxes ‐ Real55,641,608 57,864,609 58,346,343 59,000,000 0 59,000,000653,657 1%Ad Valorem Taxes ‐ Motor Vehicles6,949,387 7,588,018 7,333,074 7,400,000 0 7,400,00066,926 1%Ad Valorem Taxes ‐ Real Delinquent318,383 295,569 300,000 250,000 0 250,000(50,000)‐17%Ad Valorem Taxes ‐ Penalties102,429 302,217 100,000 200,000 0 200,000100,000 100%Article 39 Sales Tax5,023,780 5,018,705 6,970,000 6,300,000 0 6,300,000(670,000)‐10%Article 40 Sales Tax5,642,826 6,072,526 6,190,000 5,600,000 0 5,600,000(590,000)‐10%Article 42 Sales Tax2,414,189 2,521,783 605,000 700,000 0 700,00095,000 16%Article 44 Sales Tax4,548 (342) 4,500,000 4,000,000 0 4,000,000(500,000)‐11%Excise Tax590,167 577,423 572,000 530,000 0 530,000(42,000)‐7%Occupancy Tax588,940 559,449 0 0 0 000%Federal16,375,841 14,008,628 15,152,960 14,572,848 260,000 14,832,848(320,112)‐2%State2,146,695 2,844,676 3,371,487 3,518,655 32,500 3,551,155179,668 5%Local1,676 2,000 60,949 25,937 0 25,937(35,012)‐57%Medicaid Hold Harmless2,806,080 3,655,026 3,300,000 2,220,000 0 2,220,000(1,080,000)‐33%Service Charges ‐ Departmental11,336,202 9,964,199 13,315,064 13,716,257 13,850 13,730,107415,043 3%Service Charges ‐ Indirect Cost1,518,543 1,565,823 1,491,065 1,422,070 0 1,422,070(68,995)‐5%Service Charges ‐ Penalties8,894 2,027 9,000 0 0 0(9,000)‐100%Service Charges ‐ Concessions85,730 78,606 62,500 75,000 0 75,00012,500 20%Service Charges ‐ Invest Earnings563,746 1,256,698 1,000,000 313,939 0 313,939(686,061)‐69%Enterprise Charges ‐ Returned Check63,208 14,001 5,000 3,000 0 3,000(2,000)‐40%Contributions And Donations146,879 107,154 24,350 19,600 0 19,600(4,750)‐20%Insurance Settlement292,720 255,152 200,230 0 0 0(200,230)‐100%Rents289,394 331,717 330,494 95,033 3,850 98,883(231,611)‐70%Other Revenue1,608,007 1,380,966 1,704,034 1,245,874 1,000 1,246,874(457,160)‐27%In‐Kind00 588,8350 00(588,835)‐100%Transfers From ‐ Special Revenue2,760,603 3,466,671 41,240 3,343,348 0 3,343,3483,302,108 8007%Transfers From ‐ Capital Reserve9,012 106,256 0 0 0 000%Fund Balance Appropriated0 0 2,917,281 2,543,097 0 2,543,097(374,184)‐13%Total Revenue117,289,490 119,846,690 128,490,906 127,094,658 311,200 127,405,858(1,085,048)‐1%Harnett County FY 2020-2021 Recommended BudgetPage 11051820 HCBOC Page 116 Culture & Recreation Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 12051820 HCBOC Page 117 Cultural & Recreation Appropriation The funding in this budget includes pass‐through amounts for state arts funding to towns and nonprofits in the county and a $150,000 annual appropriation to Campbell University for use of facilities. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 34,014 38,010 69,196 0 34,598 0 34,598‐34,598‐50%Total 34,014 38,010 69,196 0 34,598 0 34,598‐34,598‐50%ExpensesFixed Charges184,014 188,010 219,196 0 184,598 0 184,598‐34,598‐16%Total184,014 188,010 219,196 0 184,598 0 184,598‐34,598‐16%Net Cost150,000 150,000 150,000 0 150,000 0 150,00000% Harnett County FY 2020-2021 Recommended BudgetPage 13051820 HCBOC Page 118 Library The library ‘s mission is to cultivate lifelong learning, empower individuals, and strengthen our community. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 29,078 9,248 1,096 0 0 0 0‐1,096‐100%State Intergovernmental 176,971 173,376 173,376‐173,376 168,100 0 168,100‐5,276‐3%Services Charges 23,342 22,869 24,000 22,869 20,000 0 20,000‐4,000‐17%Miscellaneous 122 592 35,000 452 0 0 0‐35,000‐100%Total 229,513 206,085 233,472‐150,055 188,100 0 188,100‐45,372‐19%ExpensesSalary & Benefits 777,038 812,489 960,868 1,138,766 986,543 150,838 1,137,381 176,513 18%Professional Services 30,925 515 0 0 0 0 0 0 0%Supplies & Materials154,801 155,725 194,910 171,754 162,895 3,239 166,134‐28,776‐15%Current Services38,221 47,758 127,961 59,923 55,584 279 55,863‐72,098‐56%Fixed Charges32,182 47,417 51,320 62,960 55,729 6,631 62,360 11,040 22%Non Capitalized Assets10,000 15,014 0 16,268 750 15,518 16,268 16,268 100%Total1,043,168 1,078,918 1,335,059 1,449,671 1,261,501 176,505 1,438,006102,947 8%Net Cost813,655 872,833 1,101,587 1,599,726 1,073,401 176,505 1,249,906148,319 13% Expansion & Other Notes Fund full and part‐time employees and operating costs to open the new library located at 455 McKinney Parkway, Lillington: Provide funding for one full‐time employee, four part‐time employees, and operating expenses, such as additional computers, copiers, printers, scanners, office supplies and book trucks. The library will be completed in early 2021, and will include an additional circulation desk, more meeting space, a young adult area, and makerspace rooms. The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $159,643. Fund various reclassifications: Net cost: $16,861. Harnett County FY 2020-2021 Recommended BudgetPage 14051820 HCBOC Page 119 Parks & Recreation Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 0 0 9,600 0 0 0 0‐9,600‐100%Services Charges 0 44,581 56,000 61,325 41,275 13,850 55,125‐875‐2%Miscellaneous 4,913 990 9,400 19,250 14,400 4,850 19,250 9,850 105%Total 4,913 45,571 75,000 80,575 55,675 18,700 74,375‐625‐1%ExpensesSalary & Benefits 609,159 641,985 745,024 860,951 749,297 62,757 812,054 67,030 9%Professional Services 8,813 11,280 9,022 20,580 8,400 12,180 20,580 11,558 128%Supplies & Materials120,820 207,913 133,850 153,005 102,300 9,650 111,950‐21,900‐16%Current Services112,783 85,730 72,817 138,824 77,249 13,425 90,674 17,857 25%Fixed Charges121,764 127,777 362,438 364,174 363,974 200 364,174 1,736 0%Capital Outlay0 0 0 46,286 0 0 0 0 0%Non Capitalized Assets 003,6000000‐3,600‐100%Total973,339 1,074,685 1,326,751 1,583,820 1,301,220 98,212 1,399,43272,681 5%Net Cost968,426 1,029,114 1,251,751 1,503,245 1,245,545 79,512 1,325,05773,306 6% Expansion & Other Notes Fund positions and operating costs to open Government Complex Park located at 350 Alexander Drive, Lillington: Provide funding for a full‐time position, which will be shared with Patriots Park discussed below, a part‐time employee and operating expenses, such as field maintenance and electricity to open the park. The park will be completed by October 2020, and include a large multiuse field, two baseball/softball fields, sand volleyball court, walking trails, water access, and necessary infrastructure. The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $32,792. Harnett County FY 2020-2021 Recommended BudgetPage 15051820 HCBOC Page 120 Fund positions and operating costs to open Patriots Park located at 721 Ponderosa Road in the Johnsonville Community: Provide funding for a full‐time position, which will be shared with Government Complex Park discussed above, a part‐time employee and operating expenses, such as field maintenance and electricity to open the park. The park will be completed in June 2020, and will include two multiuse fields, walking trails, and necessary infrastructure. The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $34,859. Fund operating costs for tennis court’s lighting system located at 2533 Harnett Central Road, Angier, and ballfields’ lighting system located at 11139 NC Highway 27 West, Lillington: Provide funding for operating expenses, specifically electricity, for the use of lighting systems at a tennis court and ballfields. The lighting systems were installed in fiscal year 2020. The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $6,360. Fund operating costs for installation of irrigation tap/meter and new water lines at Barbecue Creek Park located at Western Harnett Middle School, 11139 NC Highway 27 West, Lillington: Provide funding for operating expenses, such as an irrigation meter and water lines. Currently, the average yearly cost of water and sewer at the park is $4,500. By separating the water and irrigation systems, it is estimated the County could save $1,000 per year. Net Cost: $3,000. Fund a part‐time employee and operating costs to oversee the church softball program at Neills Creek Park located at 2533 Harnett Central Road, Angier: Provide funding for a part‐time employee and operating expenses, such as field maintenance, field equipment, umpires, and end of season trophies. Management of the church softball program has been shared between a private citizen and the Parks and Recreation Department for more than 20 years. Parks and Recreation Department will assume sole responsibility for overseeing the program in April 2021. The church softball program has approximately 400 adult participants. Revenue will be generated from team fees and concession sales. Net Cost: $1,086. Fund operating costs for training and professional development opportunities for Parks and Recreation staff: Provide funding for operating expenses, such as registration fees and meals, for training and professional development courses needed by Parks and Recreation staff. As the Parks and Recreation staff continues to grow and their tasks continue to diversify, it is important to keep staff current on safety standards, new techniques, and trends. Training opportunities will improve the department’s efficiency with maintenance practices and parks development. The training opportunities and professional development courses include two lunch and learn meetings, a playground maintenance course, turfgrass course, irrigation training, and a general contractor application exam fee. Net Cost: $1,215. Fund operating costs for color copies generated by the Parks and Recreation Department: Provide funding for operating expenses for color copies of marketing materials distributed by the Parks and Recreation Department. The Parks and Recreation Department’s black and white copier will be replaced with a color copier in fiscal year 2021. Net Cost: $200. Harnett County FY 2020-2021 Recommended BudgetPage 16051820 HCBOC Page 121 Economic & Physical Development Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 17051820 HCBOC Page 122 Abandoned Manufactured Homes Removal Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 0 9,000 1,000 9,000 0 0 0‐1,000‐100%Miscellaneous 0 1,961 0 1,961 0 0 0 0 0%Total 0 10,961 1,000 10,961 0 0 0‐1,000‐100%ExpensesSalary & Benefits 22,899 23,144 24,354 0 0 0 0‐24,354‐100%Fixed Charges 0 12,879 6,500 0 0 0 0‐6,500‐100%Total 22,899 36,023 30,854 0 0 0 0‐30,854‐100%Net Cost 22,899 25,063 29,854‐10,961 0 0 0‐29,854‐100% Expansion & Other Notes Explanation of FY 2021 Funding: In the past, the County has maximized funding from the state to aggressively remove abandoned manufactured homes. The County’s utilization of the program has led the state to suspend funding for at least one year so that other counties can access the funds. Harnett County FY 2020-2021 Recommended BudgetPage 18051820 HCBOC Page 123 Community Development Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits00757575 075 00%Supplies & Materials55 0 174 100 100 0 100‐74‐43%Current Services‐154 65 1,126 750 750 0 750‐376‐33%Total‐100 65 1,375 925 925 0 925‐450‐33%Net Cost‐100 65 1,375 925 925 0 925‐450‐33% Harnett County FY 2020-2021 Recommended BudgetPage 19051820 HCBOC Page 124 Cooperative Extension NC State Extension transforms science into everyday solutions for North Carolinians through programs and partnerships focused on agriculture and food, health and nutrition, and 4‐H youth development. Cooperative Extension at N.C. A&T helps people across the state lead better lives by finding solutions to their problems. We deliver educational programs and technology to enrich the lives, the land and the economy of North Carolina's limited‐resource individuals, families and communities. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges 6,958 270 0 270 270 0 270 270 100%Total 6,958 270 0 270 270 0 270270100%ExpensesSalary & Benefits 90,770 74,997 394,384 459,973 390,014 0 390,014‐4,370‐1%Supplies & Materials 11,093 2,654 5,800 6,300 4,400 0 4,400‐1,400‐24%Current Services 3,219 3,104 6,360 6,880 7,660 0 7,660 1,300 20%Fixed Charges 232,997 221,251 2,580 2,900 2,900 0 2,900 320 12%Capital Outlay 0 0 0 61,000 0 0 0 0 0%Non Capitalized Assets 0 171 0 171 171 0 171 171 100%Total 338,080 302,177 409,124 537,224 405,145 0 405,145‐3,979‐1%Net Cost 331,122 301,907 409,124 536,954 404,875 0 404,875‐4,249‐1% Harnett County FY 2020-2021 Recommended BudgetPage 20051820 HCBOC Page 125 Cooperative Extension – Special Programs Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 95,095 75,941 133,008 0 54,598 0 54,598‐78,410‐59%State Intergovernmental 61,725 55,850 105,505 0 86,500 0 86,500‐19,005‐18%Services Charges 16,372 19,832 36,500 124,161 35,000 0 35,000‐1,500‐4%Total 173,193 151,623 275,013 124,161 176,098 0 176,098‐98,915‐36%ExpensesSalary & Benefits 115,899 91,621 125,943 62,077 60,442 0 60,442‐65,501‐52%Professional Services 0 0 23,349 0 22,937 0 22,937‐412‐2%Supplies & Materials42,854 37,842 41,810 41,000 39,227 0 39,227‐2,583‐6%Current Services20,010 11,291 25,720 22,106 17,370 0 17,370‐8,350‐32%Fixed Charges5,261 11,940 8,391 2,796 2,836 0 2,836‐5,555‐66%Contracts & Grants0 2,054 7,046 2,054 0 0 0‐7,046‐100%Non Capitalized Assets0 0 50,300 1,350 33,850 0 33,850‐16,450‐33%Total184,025 154,748 282,559 131,383 176,662 0 176,662‐105,897‐37%Net Cost10,832 3,125 7,546 7,222 564 0 564‐6,982‐93% Expansion & Other Notes Reduction in revenue and expenditures: The Recommended Budget reflects the loss of the Adolescent Parenting Program federal grant. . Harnett County FY 2020-2021 Recommended BudgetPage 21051820 HCBOC Page 126 Development Services Provide the citizens of Harnett County with exceptional customer service and insure that development takes place in accordance with the goals and vision set forth by our elected officials and in compliance with all local, state, and federal regulations. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 473 0 0 0 0 0 0 0 0%Services Charges77,935 1,390,782 1,384,319 1,390,811 1,083,678 0 1,083,678‐300,641‐22%Total78,408 1,390,782 1,384,319 1,390,811 1,083,678 0 1,083,678‐300,641‐22%ExpensesSalary & Benefits 1,346,973 1,257,138 1,585,168 1,641,883 1,451,834 0 1,451,834‐133,334‐8%Supplies & Materials 24,816 22,972 25,900 25,000 23,000 0 23,000‐2,900‐11%Current Services 20,531 18,498 47,860 31,600 36,900 0 36,900‐10,960‐23%Fixed Charges 90,250 156,399 201,696 226,020 153,660 0 153,660‐48,036‐24%Non Capitalized Assets 000000000%Total 1,482,570 1,455,007 1,860,624 1,924,503 1,665,394 0 1,665,394‐195,230‐10%Net Cost 1,404,162 64,224 476,305 533,692 581,716 0 581,716105,411 22% Harnett County FY 2020-2021 Recommended BudgetPage 22051820 HCBOC Page 127 Economic Development Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 200,000 0 0 0 0 0 0 0 0%Miscellaneous 6,700 1,200 1,200 0 0 0 0‐1,200‐100%Total 206,700 1,200 1,200 0 0 0 0‐1,200‐100%ExpensesSalary & Benefits 314,212 249,098 330,605 352,421 183,846 0 183,846‐146,759‐44%Professional Services 55,477 40,535 97,500 58,000 8,250 0 8,250‐89,250‐92%Supplies & Materials 5,432 2,432 21,175 9,700 2,700 0 2,700‐18,475‐87%Current Services 147,540 71,977 105,999 82,720 74,350 0 74,350‐31,649‐30%Fixed Charges 434,662 377,857 414,019 524,846 416,010 0 416,010 1,991 0%Contracts & Grants 783,782 617,859 0 125,000 0 0 0 0 0%Non Capitalized Assets 0 0 60,000 0 0 0 0‐60,000‐100%Total 1,741,105 1,359,758 1,029,298 1,152,687 685,156 0 685,156‐344,142‐33%Net Cost 1,534,405 1,358,558 1,028,098 1,152,687 685,156 0 685,156‐342,942‐33% Harnett County FY 2020-2021 Recommended BudgetPage 23051820 HCBOC Page 128 Education Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 24051820 HCBOC Page 129 Central Carolina Community College Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesEducation1,109,045 1,162,438 1,626,978 1,727,234 1,621,978 0 1,621,978‐5,000 0%Total1,109,045 1,162,438 1,626,978 1,727,234 1,621,978 0 1,621,978‐5,000 0%Net Cost1,109,045 1,162,438 1,626,978 1,727,234 1,621,978 0 1,621,978‐5,000 0% Expansion & Other Notes Difference between FY 2020 and FY 2021: The Revised FY 2020 budget included capital funding of $260,000. The Recommended FY 2021 budget includes capital funding of $45,000 and a full year’s funding for Harnett Promise of $420,000. Funds for a possible state raise ($15,000) are included in contingency. Harnett County FY 2020-2021 Recommended BudgetPage 25051820 HCBOC Page 130 Harnett County Schools Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesEducation24,674,168 24,710,061 24,680,603 209,366,229 25,702,131 0 25,702,131 1,021,528 4%Total24,674,168 24,710,061 24,680,603 209,366,229 25,702,131 0 25,702,1311,021,528 4%Net Cost24,674,168 24,710,061 24,680,603 209,366,229 25,702,131 0 25,702,1311,021,528 4% Expansion & Other Notes The variance between FY 2020 and FY 2021 reflects the budgeting of capital outlay funds in contingency in FY 2020. The recommended funding: Holds HCS harmless for the loss of 127 students. Harnett County funds the school system on a per student basis. Holds HCS harmless for the spending of $2,202,592 in lottery proceeds in FY 2020 for land, as requested by the HCS Board of Education. This land represents future school sites and includes 74.32 acres for a middle school and 40 acres for an elementary school to be located in the northwest portion of the county. The approved capital outlay funding formula provides for 65% of the prior year lottery revenue to be made available for capital outlay. As a result of the land purchase, the funding for FY 2021 would have been reduced to $697,396. So as to not adversely impact the schools, the capital funding is recommended to remain at $1,021,528. Harnett County FY 2020-2021 Recommended BudgetPage 26051820 HCBOC Page 131 Environmental Protection Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 27051820 HCBOC Page 132 Environmental Protection Allocation Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges4,000 4,000 4,000 4,000 4,000 0 4,000 0 0%Total4,000 4,000 4,000 4,000 4,000 0 4,00000%Net Cost4,000 4,000 4,000 4,000 4,000 0 4,00000% Harnett County FY 2020-2021 Recommended BudgetPage 28051820 HCBOC Page 133 NC Forestry Program Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous80002,0000000‐2,000‐100%Total80002,0000000‐2,000‐100%ExpensesFixed Charges 108,296 107,133 136,272 142,878 138,026 0 138,026 1,754 1%Total 108,296 107,133 136,272 142,878 138,026 0 138,0261,754 1%Net Cost 107,496 107,133 134,272 142,878 138,026 0 138,0263,754 3% Expansion & Other Notes Difference between Requested and Recommended FY 2021 amounts: Consistent with the treatment of other agencies, the Manager is recommending that requested funding ($4,852) for a possible state raise be budgeted in contingency, rather than in the agency budget. Harnett County FY 2020-2021 Recommended BudgetPage 29051820 HCBOC Page 134 Soil & Water Conservation District Mission: To promote voluntary, incentive‐driven natural resources management along with providing conservation education to both youth and adults in order to foster an appreciation of our County’s abundant natural resources and agricultural assets. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges25,169 17,571 25,000‐26,735 24,250 0 24,250‐750‐3%Total25,169 17,571 25,000‐26,735 24,250 0 24,250‐750‐3%ExpensesSalary & Benefits 153,650 166,992 207,737 209,216 211,188 0 211,188 3,451 2%Supplies & Materials 4,277 2,342 8,450 9,300 7,500 0 7,500‐950‐11%Current Services 3,312 2,361 12,600 8,700 8,945 0 8,945‐3,655‐29%Fixed Charges 1,692 1,531 5,400 2,500 2,500 0 2,500‐2,900‐54%Non Capitalized Assets 0 1,691 0 1,000 1,000 0 1,000 1,000 100%Total 162,931 174,916 234,187 230,716 231,133 0 231,133‐3,054‐1%Net Cost 137,763 157,346 209,187 257,451 206,883 0 206,883‐2,304‐1% Harnett County FY 2020-2021 Recommended BudgetPage 30051820 HCBOC Page 135 General Government Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 31051820 HCBOC Page 136 Administration Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges202,017 200,703 202,500 200,703 174,943 0 174,943‐27,557‐14%Miscellaneous0 0 0 0 0 0 0 0 0%Total202,017 200,703 202,500 200,703 174,943 0 174,943‐27,557‐14%ExpensesSalary & Benefits 549,058 657,882 805,619 802,544 796,748 0 796,748‐8,871‐1%Professional Services1,560 26,757 44,500 44,650 44,650 0 44,650 150 0%Supplies & Materials12,549 3,815 16,255 10,400 10,800 0 10,800‐5,455‐34%Current Services14,601 20,331 25,784 33,800 33,800 0 33,800 8,016 31%Fixed Charges6,126 10,259 16,116 22,086 17,700 0 17,700 1,584 10%Non Capitalized Assets0 4,665 0 4,665 4,665 0 4,665 4,665 100%Total583,894 723,709 908,274 918,145 908,363 0 908,36389 0%Net Cost381,877 523,006 705,774 717,442 733,420 0 733,42027,646 4% Harnett County FY 2020-2021 Recommended BudgetPage 32051820 HCBOC Page 137 Board of Elections Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges 6,441330000000%Miscellaneous15,240 2,334 20,000 0 0 0 0‐20,000‐100%Total21,681 2,367 20,000 0 0 0 0‐20,000‐100%ExpensesSalary & Benefits 294,494 333,587 434,623 425,521 417,476 0 417,476‐17,147‐4%Professional Services6,816 3,794 20,000 5,000 5,000 0 5,000‐15,000‐75%Supplies & Materials15,339 6,685 11,000 6,770 6,770 0 6,770‐4,230‐38%Current Services45,236 44,529 68,744 59,348 57,970 0 57,970‐10,774‐16%Fixed Charges26,449 26,334 27,148 27,028 27,028 0 27,028‐120 0%Capital Outlay000000000%Total388,334 414,928 561,515 523,667 514,244 0 514,244‐47,271‐8%Net Cost366,654 412,561 541,515 523,667 514,244 0 514,244‐27,271‐5% Expansion & Other Notes Fund contract employees and operating costs for possible recount of the 2020 General Election to support Board of Elections located at 308 W Duncan St, Lillington: Provide funding for contract election workers’ salary and wages and operating costs, such as meals. After an election, a runner‐up candidate may request a recount if they are within a certain margin of votes. In 2016, Board of Elections staff and election workers had to recount over 46,000 votes, which took two days to complete. For the 2020 General Election, it is estimated voter turnout will be well over 50,000. If a recount is requested, election workers must be present throughout the recount process and cannot leave the ballots or voting machines unattended. Therefore, meals will be provided for those conducting the recount. These funds are included in contingency. Net Cost: $3,900. Harnett County FY 2020-2021 Recommended BudgetPage 33051820 HCBOC Page 138 Clerk of Court Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges326,854 229,477 259,000 229,477 189,000 0 189,000‐70,000‐27%Total326,854 229,477 259,000 229,477 189,000 0 189,000‐70,000‐27%ExpensesSalary & Benefits 1,20001,5000000‐1,500‐100%Supplies & Materials21,201 5,558 16,200 8,000 12,250 0 12,250‐3,950‐24%Current Services18,645 0 20,000 0 2,000 0 2,000‐18,000‐90%Fixed Charges74,418 6,331 10,933 21,083 11,833 0 11,833 900 8%Capital Outlay000000000%Contracts & Grants5,000 0 5,000 5,000 5,000 0 5,000 0 0%Non Capitalized Assets0 557 39,800 0 0 0 0‐39,800‐100%Total120,464 12,446 93,433 34,083 31,083 0 31,083‐62,350‐67%Net Cost‐206,390‐217,031‐165,567‐195,393‐157,917 0‐157,9177,650‐5% Harnett County FY 2020-2021 Recommended BudgetPage 34051820 HCBOC Page 139 Facilities Our mission is to maintain a pleasant and appealing physical appearance of all Harnett County public facilities and fleet vehicles, while keeping them in the best operational condition possible. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges0 450 32,129 450 19,567 0 19,567‐12,562‐39%Miscellaneous0 284,823 0 287,223 63,648 0 63,648 63,648 100%Total0 285,273 32,129 287,673 83,215 0 83,21551,086159%ExpensesSalary & Benefits 612,814 638,650 710,625 750,272 724,240 0 724,240 13,615 2%Professional Services19,922 5,632 43,929 5,632 5,632 0 5,632‐38,297‐87%Supplies & Materials157,317 117,110 201,315 154,471 110,111 21,260 131,371‐69,944‐35%Current Services985,033 1,303,929 1,230,781 1,324,499 1,260,384 53,980 1,314,364 83,583 7%Fixed Charges934,858 816,564 1,158,347 1,316,080 1,335,406 97,874 1,433,280 274,933 24%Non Capitalized Assets15,000 11,443 5,475 12,943 0 1,500 1,500‐3,975‐73%Total2,724,944 2,893,328 3,350,472 3,563,897 3,435,773 174,614 3,610,387259,915 8%Net Cost2,724,944 2,608,054 3,318,343 3,276,224 3,352,558 174,614 3,527,172208,829 6% Expansion & Other Notes Fund increased operating costs to open the new Resource Center and Library located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses, such as janitorial supplies, moving expenses, contracted housekeeping, electricity, water, and gas. The Resource Center and Library will be completed in early 2021, and will include a new location for the Harnett County Public Library, Harnett County Veterans Services, Parks & Recreation, a large training area, Board of Commissioners chambers and the County’s administrative offices (County Manager’s Office, Finance, Human Resources, and Legal). The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $174,614. Harnett County FY 2020-2021 Recommended BudgetPage 35051820 HCBOC Page 140 Finance Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental0 7,390 6,000 7,390 0 0 0‐6,000‐100%Services Charges329,812 330,558 331,047 330,558 286,005 0 286,005‐45,042‐14%Total329,812 337,948 337,047 337,948 286,005 0 286,005‐51,042‐15%ExpensesSalary & Benefits 1,064,093 1,061,187 1,256,451 1,160,238 1,110,909 0 1,110,909‐145,542‐12%Professional Services87,775 103,194 93,000 122,330 122,330 0 122,330 29,330 32%Supplies & Materials18,447 9,815 13,250 8,266 8,266 0 8,266‐4,984‐38%Current Services19,545 36,095 36,313 35,344 31,050 0 31,050‐5,263‐14%Fixed Charges57,432 58,227 107,592 37,719 33,769 0 33,769‐73,823‐69%Non Capitalized Assets5,900 661 0 500 500 0 500 500 100%Total1,253,192 1,269,178 1,506,606 1,364,397 1,306,824 0 1,306,824‐199,782‐13%Net Cost923,380 931,230 1,169,559 1,026,449 1,020,819 0 1,020,819‐148,740‐13% Expansion & Other Notes The large reduction in operating expenses results from moving Emergency Medical Services (EMS) billing to the EMS department. Harnett County FY 2020-2021 Recommended BudgetPage 36051820 HCBOC Page 141 Fleet Maintenance Our mission is to maintain a pleasant and appealing physical appearance of all Harnett County public facilities and fleet vehicles, while keeping them in the best operational condition possible. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges111,565 141,875 155,000 141,875 601,550 0 601,550 446,550 288%Miscellaneous0 29,777 0 125 0 0 0 0 0%Total111,565 171,652 155,000 142,000 601,550 0 601,550446,550288%ExpensesSalary & Benefits 198,866 220,431 240,757 236,230 231,105 0 231,105‐9,652‐4%Professional Services 000000000%Supplies & Materials7,603 165,496 213,050 174,450 209,300 0 209,300‐3,750‐2%Current Services386,417 205,568 195,694 207,675 166,025 0 166,025‐29,669‐15%Fixed Charges10,920 1,852 18,806 12,116 12,108 0 12,108‐6,698‐36%Non Capitalized Assets0 23,994 16,000 10,000 10,000 0 10,000‐6,000‐38%Total603,806 617,341 684,307 640,471 628,538 0 628,538‐55,769‐8%Net Cost492,241 445,689 529,307 498,471 26,988 0 26,988‐502,319‐95% Expansion & Other Notes The reduction in net cost results from charging all departments for fleet services. In the past only Enterprise Funds , grant programs, and HARTS were charged for these services. Harnett County FY 2020-2021 Recommended BudgetPage 37051820 HCBOC Page 142 General Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits200,341 211,606 219,681 224,857 223,941 0 223,941 4,260 2%Supplies & Materials176 133 255 100 100 0 100‐155‐61%Current Services1,346 3,045 2,795 634 634 0 634‐2,161‐77%Non Capitalized Assets0 0 0 900 900 0 900 900 100%Total201,863 214,784 222,831 226,491 225,575 0 225,5752,744 1%Net Cost201,863 214,784 222,831 226,491 225,575 0 225,5752,744 1% Harnett County FY 2020-2021 Recommended BudgetPage 38051820 HCBOC Page 143 Governing Board Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges152,517 152,517 163,000 152,517 140,819 0 140,819‐22,181‐14%Total152,517 152,517 163,000 152,517 140,819 0 140,819‐22,181‐14%ExpensesSalary & Benefits 137,499 119,495 99,511 149,561 146,861 0 146,861 47,350 48%Professional Services125,265 105,538 119,000 127,160 127,160 0 127,160 8,160 7%Supplies & Materials15,477 7,109 7,875 10,000 10,000 0 10,000 2,125 27%Current Services5,872 4,601 13,525 7,575 7,950 0 7,950‐5,575‐41%Fixed Charges121,938 183,052 163,691 127,500 126,955 0 126,955‐36,736‐22%Capital Outlay000000000%Non Capitalized Assets 001,5250000‐1,525‐100%P‐Card Encumbrance 000000000%Total406,050 419,795 405,127 421,796 418,926 0 418,92613,799 3%Net Cost253,533 267,278 242,127 269,279 278,107 0 278,10735,980 15% Expansion & Other Notes The increase in Salary & Benefits results from a mistake in the FY 2020 budget in which this expense was not included. Harnett County FY 2020-2021 Recommended BudgetPage 39051820 HCBOC Page 144 Human Resources Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges106,353 105,696 112,836 105,696 97,481 0 97,481‐15,355‐14%Total106,353 105,696 112,836 105,696 97,481 0 97,481‐15,355‐14%ExpensesSalary & Benefits 340,267 348,827 380,651 426,485 409,075 0 409,075 28,424 7%Professional Services11,216 10,974 35,870 45,150 13,100 0 13,100‐22,770‐63%Supplies & Materials19,021 17,490 33,570 29,075 23,575 0 23,575‐9,995‐30%Current Services5,031 6,373 13,260 12,860 12,275 0 12,275‐985‐7%Fixed Charges11,543 13,011 17,100 34,023 16,506 0 16,506‐594‐3%Non Capitalized Assets0 4,486 0 500 0 0 0 0 0%Total387,077 401,160 480,451 548,093 474,531 0 474,531‐5,920‐1%Net Cost280,724 295,464 367,615 442,397 377,050 0 377,0509,435 3% Harnett County FY 2020-2021 Recommended BudgetPage 40051820 HCBOC Page 145 Information Technology Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges272,928 201,448 272,000 287,860 263,689 0 263,689‐8,311‐3%Miscellaneous0 3,000 0 0 0 0 0 0 0%Total272,928 204,448 272,000 287,860 263,689 0 263,689‐8,311‐3%ExpensesSalary & Benefits 1,088,480 1,063,487 1,280,345 1,465,208 1,297,214 0 1,297,214 16,869 1%Professional Services 8,5903,4800000000%Supplies & Materials28,110 11,065 24,100 24,100 23,900 0 23,900‐200‐1%Current Services115,539 138,645 116,004 139,030 118,680 0 118,680 2,676 2%Fixed Charges954,053 882,271 1,083,956 1,038,405 1,038,305 0 1,038,305‐45,651‐4%Non Capitalized Assets146,500 100,594 85,000 110,000 110,000 0 110,000 25,000 29%Total2,341,271 2,199,543 2,589,405 2,776,743 2,588,099 0 2,588,099‐1,306 0%Net Cost2,068,342 1,995,095 2,317,405 2,488,883 2,324,410 0 2,324,4107,005 0% Harnett County FY 2020-2021 Recommended BudgetPage 41051820 HCBOC Page 146 Information Technology‐‐GIS Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges85,749 89,414 91,500‐10,000 76,409 0 76,409‐15,091‐16%Total85,749 89,414 91,500‐10,000 76,409 0 76,409‐15,091‐16%ExpensesSalary & Benefits 602,643 631,551 635,192 636,441 569,534 0 569,534‐65,658‐10%Professional Services407 0 7,500 7,500 5,000 0 5,000‐2,500‐33%Supplies & Materials26,076 34,971 27,324 28,250 26,250 0 26,250‐1,074‐4%Current Services19,151 9,293 13,025 12,975 9,825 0 9,825‐3,200‐25%Fixed Charges44,734 37,860 82,182 85,900 85,900 0 85,900 3,718 5%Non Capitalized Assets12,000 999 0 0 0 0 0 0 0%Total705,011 714,675 765,223 771,066 696,509 0 696,509‐68,714‐9%Net Cost619,262 625,261 673,723 781,066 620,100 0 620,100‐53,623‐8% Harnett County FY 2020-2021 Recommended BudgetPage 42051820 HCBOC Page 147 Legal Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges173,140 173,140 193,623 173,140 167,274 0 167,274‐26,349‐14%Total173,140 173,140 193,623 173,140 167,274 0 167,274‐26,349‐14%ExpensesSalary & Benefits 304,676 273,379 322,507 294,351 288,352 0 288,352‐34,155‐11%Professional Services19,445 21,440 14,371 0 10,000 0 10,000‐4,371‐30%Supplies & Materials1,132 902 919 0 1,200 0 1,200 281 31%Current Services4,671 5,481 11,810 2,475 6,231 0 6,231‐5,579‐47%Fixed Charges1,832 3,782 4,735 802 8,657 0 8,657 3,922 83%P‐Card Encumbrance 002,0000000‐2,000‐100%Total331,755 304,984 356,342 297,628 314,440 0 314,440‐41,902‐12%Net Cost158,615 131,844 162,719 124,488 147,166 0 147,166‐15,553‐10% Harnett County FY 2020-2021 Recommended BudgetPage 43051820 HCBOC Page 148 Register Of Deeds Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesOther Taxes0 874,762 572,000 600,000 530,000 0 530,000‐42,000‐7%State Intergovernmental5,568 3,581 5,200 8,000 8,000 0 8,000 2,800 54%Services Charges0 594,427 612,500 550,000 480,000 0 480,000‐132,500‐22%Total5,568 1,472,771 1,189,700 1,158,000 1,018,000 0 1,018,000‐171,700‐14%ExpensesSalary & Benefits 601,094 606,545 629,064 647,087 642,632 0 642,632 13,568 2%Supplies & Materials6,633 6,117 8,156 4,500 4,500 0 4,500‐3,656‐45%Current Services109,950 90,354 130,700 127,000 125,900 0 125,900‐4,800‐4%Fixed Charges83,836 82,420 108,339 113,039 113,039 0 113,039 4,700 4%Non Capitalized Assets0 0 8,137 3,000 3,000 0 3,000‐5,137‐63%Total801,513 785,436 884,396 894,626 889,071 0 889,0714,675 1%Net Cost795,945‐687,335‐305,304‐263,374‐128,929 0‐128,929176,375‐58% Harnett County FY 2020-2021 Recommended BudgetPage 44051820 HCBOC Page 149 Retiree Health Insurance Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits520,000 478,141 571,000 478,141 882,000 0 882,000 311,000 54%Total520,000 478,141 571,000 478,141 882,000 0 882,000311,000 54%Net Cost520,000 478,141 571,000 478,141 882,000 0 882,000311,000 54% Harnett County FY 2020-2021 Recommended BudgetPage 45051820 HCBOC Page 150 Tax Department The mission of the Harnett County Tax Department is to provide fair and equitable appraisal, assessment, billing, and collection of all taxable real, business, and personal property in Harnett County. The Tax Department is committed to excellent customer service and to fair and timely tax administration as guided by the North Carolina General Statutes. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges50,128 50,128 50,611 50,128 128,113 0 128,113 77,502 153%Total50,128 50,128 50,611 50,128 128,113 0 128,11377,502153%ExpensesSalary & Benefits1,303,878 1,320,544 1,380,623 1,169,145 1,352,657‐252,413 1,100,244‐280,379‐20%Professional Services23,425 16,000 37,600 34,750 34,750 0 34,750‐2,850‐8%Supplies & Materials42,245 15,164 17,500 15,123 14,123 0 14,123‐3,377‐19%Current Services51,460 94,971 76,936 99,603 98,235 0 98,235 21,299 28%Fixed Charges188,033 144,040 228,358 306,544 176,458 126,450 302,908 74,550 33%Capital Outlay61,825 0 0 0 0 0 0 0 0%Non Capitalized Assets0 443 5,819 443 443 0 443‐5,376‐92%Total1,670,866 1,591,162 1,746,836 1,625,608 1,676,666‐125,963 1,550,703‐196,133‐11%Net Cost1,620,738 1,541,034 1,696,225 1,575,480 1,548,553‐125,963 1,422,590‐273,635‐16% Expansion & Other Notes Fund operating costs for contracted services for new construction and land appraisals to support the Tax Department located at 305 W Cornelius Harnett Boulevard, Lillington: Provide funding to for contracted services with Vincent Valuations to determine values for land and appraise all new construction which includes single family dwellings, commercial properties, and other residential buildings, such as outbuildings, manufactured and modular homes, and additions. Unexpected retirements and attrition have depleted the Tax Department’s appraisal staff. Recruitment of experienced appraisers is an issue. With the current growth in the county, it is estimated 1,600 new business and residential Harnett County FY 2020-2021 Recommended BudgetPage 46051820 HCBOC Page 151 improvements will be appraised in FY21. Using contracted services for new construction appraisals will enable the Tax Department to solve immediate problems of having only one field appraiser. The contracted services will allow the Tax Department to freeze two vacant positions, which will balance the cost of the contract with Vincent Valuations. Net Cost: $(132,807). Fund various reclassifications. Net Cost: $5,270. Harnett County FY 2020-2021 Recommended BudgetPage 47051820 HCBOC Page 152 Human Services Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 48051820 HCBOC Page 153 General Services—Restitution Program Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 119,837 93,881 88,000‐75,000 75,000 0 75,000‐13,000‐15%Miscellaneous 6,245 15,210 2,500‐2,500 2,500 0 2,500 0 0%Non‐Revenue Receipts 006,0180000‐6,018‐100%Total 126,082 109,091 96,518‐77,500 77,500 0 77,500‐19,018‐20%ExpensesSalary & Benefits 73,705 69,979 81,603 83,509 78,461 0 78,461‐3,142‐4%Professional Services 001507575 075‐75‐50%Supplies & Materials 3,400 3,397 3,631 1,862 1,862 0 1,862‐1,769‐49%Current Services 6,631 2,605 3,388 2,170 3,170 0 3,170‐218‐6%Fixed Charges 2,793 4,361 6,956 2,797 2,797 0 2,797‐4,159‐60%Capital Outlay 26,36600000000%Contracts & Grants 0 7,364 5,499 0 0 0 0‐5,499‐100%Non Capitalized Assets 007900000‐790‐100%Total 112,896 87,706 102,017 90,413 86,365 0 86,365‐15,652‐15%Net Cost‐13,186‐21,385 5,499 167,913 8,865 0 8,8653,366 61% Expansion & Other Notes Increase in net cost: The FY 2020 Revised Budget included “in‐kind” revenue, which essentially was the county’s contribution towards funding. Because of the difference in budget presentation and the goal of budgeting revenues more accurately, these in‐kind amounts have been removed from the budget. Accounting for this, the net cost to the county actually decreased $2,652. Harnett County FY 2020-2021 Recommended BudgetPage 49051820 HCBOC Page 154 Health Department The mission of the Harnett County Health Department is to prevent illness, diseases, and injuries, promote healthy lifestyles, and keep the environment clean, healthy and safe. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 3,506,219 2,657,753 2,581,065 2,519,737 2,519,737 0 2,519,737‐61,328‐2%State Intergovernmental 616,629 640,523 327,454 327,454 327,454 0 327,454 0 0%Services Charges 608,761 682,518 575,650 572,800 572,800 0 572,800‐2,850 0%Miscellaneous 13,238 12,353 10,900 10,500 10,500 0 10,500‐400‐4%Total 4,744,847 3,993,147 3,495,069 3,430,491 3,430,491 0 3,430,491‐64,578‐2%ExpensesSalary & Benefits 4,253,898 4,283,125 4,801,804 4,944,009 4,693,939 0 4,693,939‐107,865‐2%Professional Services 3,175 5,775 696,963 587,357 565,163 7,500 572,663‐124,300‐18%Supplies & Materials 504,825 407,063 646,920 476,419 452,760 0 452,760‐194,160‐30%Current Services 165,590 177,196 167,704 162,095 163,131 0 163,131‐4,573‐3%Fixed Charges 720,806 908,072 179,105 152,440 151,840 0 151,840‐27,265‐15%Capital Outlay 38,58000000000%Non Capitalized Assets 0 3,000 14,880 3,673 3,000 0 3,000‐11,880‐80%Total 5,686,874 5,784,231 6,507,376 6,325,993 6,029,833 7,500 6,037,333‐470,043‐7%Net Cost 942,027 1,791,084 3,012,307 2,895,502 2,599,342 7,500 2,606,842‐405,465‐13% Expansion & Other Notes Provide funding for NC Local Health Department Accreditation program contract position. The NC Local Heath Department Accreditation Program is legislatively mandated, and local health departments must be accredited to receive state and federal funding. This contract position will work with Health Department staff to meet the required accreditation standards of assessments, assurance and policy development, and the ten essential Harnett County FY 2020-2021 Recommended BudgetPage 50051820 HCBOC Page 155 services as detailed in the National Public Health Performance Standards Program. This position will review all required data, policies, and documentation for accreditation benchmarks, as well as work with Health Department staff to ensure all department data/documentation is received, reviewed and completed for site review and visit. Net Cost: $7,500. Harnett County FY 2020-2021 Recommended BudgetPage 51051820 HCBOC Page 156 Health Department – Senior Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 0 829,280 873,970 389,078 872,470 0 872,470‐1,500 0%Miscellaneous 0 17,211 16,700 16,700 16,700 0 16,700 0 0%Non‐Revenue Receipts 00502,4730000‐502,473‐100%Total 0 846,491 1,393,143 405,778 889,170 0 889,170‐503,973‐36%ExpensesSalary & Benefits 637,425 652,125 705,646 714,142 707,854 0 707,854 2,208 0%Professional Services 300 415 512,766 508,223 508,223 0 508,223‐4,543‐1%Supplies & Materials 68,848 54,915 61,642 61,007 61,007 0 61,007‐635‐1%Current Services 18,596 21,473 71,781 73,690 73,690 0 73,690 1,909 3%Fixed Charges 550,237 573,775 41,308 41,006 41,006 0 41,006‐302‐1%Total 1,275,406 1,302,703 1,393,143 1,398,068 1,391,780 0 1,391,780‐1,363 0%Net Cost 1,275,406 456,212 0 992,290 502,610 0 502,610502,610 100% Expansion & Other Notes Increase in net cost: The FY 2020 Revised Budget included “in‐kind” revenue, which essentially was the county’s contribution towards funding. Because of the difference in budget presentation and the goal of budgeting revenues more accurately, these in‐kind amounts have been removed from the budget. There is no change in the overall cost to the county for these programs. Harnett County FY 2020-2021 Recommended BudgetPage 52051820 HCBOC Page 157 Human Services Appropriations Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges 31,130 31,326 37,688 0 32,000 0 32,000‐5,688‐15%Total 31,130 31,326 37,688 0 32,000 0 32,000‐5,688‐15%Net Cost 31,130 31,326 37,688 0 32,000 0 32,000‐5,688‐15% Harnett County FY 2020-2021 Recommended BudgetPage 53051820 HCBOC Page 158 Mental Health Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges 605,679 605,679 605,679 0 605,679 0 605,679 0 0%Total 605,679 605,679 605,679 0 605,679 0 605,67900%Net Cost 605,679 605,679 605,679 0 605,679 0 605,67900% Harnett County FY 2020-2021 Recommended BudgetPage 54051820 HCBOC Page 159 Social Services ‐‐ Total The mission of Harnett County Department of Social Services is to provide services to individuals and families to achieve self‐sufficiency, safety, and improve their quality of life. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 12,317,317 9,989,215 10,891,436 9,989,215 10,747,663 0 10,747,663‐143,773‐1%State Intergovernmental 256,595 289,003 485,000 289,003 293,075 0 293,075‐191,925‐40%Services Charges4,022 2,420 2,500 2,420 2,500 0 2,5000 0%Miscellaneous120,880 184,984 93,100 184,984 91,200 0 91,200‐1,900‐2%Total12,698,814 10,465,622 11,472,036 10,465,622 11,134,438 0 11,134,438‐337,598‐3%ExpensesSalary & Benefits 11,359,320 11,133,384 12,385,504 13,095,322 12,393,329 0 12,393,329 7,825 0%Professional Services2,203 354 2,500 2,700 2,300 0 2,300‐200‐8%Supplies & Materials123,859 50,147 73,729 70,712 52,200 0 52,200‐21,529‐29%Current Services150,017 161,368 241,512 182,944 164,400 0 164,400‐77,112‐32%Fixed Charges453,760 428,379 480,646 512,991 469,449 0 469,449‐11,197‐2%Capital Outlay 45,512000000 00%Non Capitalized Assets0 280,263 18,930 282,178 25,000 0 25,000 6,070 32%DSS Programs5,767,616 3,656,717 4,624,372 3,949,628 3,876,110 0 3,876,110‐748,262‐16%Total17,902,285 15,710,614 17,827,193 18,096,475 16,982,788 0 16,982,788‐844,405‐5%Net Cost5,203,472 5,244,991 6,355,157 7,630,853 5,848,350 0 5,848,350‐506,807‐8% Total Social Services Budget: The FY 2021 Recommended Budget makes numerous changes in allocating costs between the divisions of DSS, especially in personnel costs. As a result some divisions show a significant increase in cost, while others show a decrease. A total budget is shown to give perspective on the total difference in funding for Social Services. Harnett County FY 2020-2021 Recommended BudgetPage 55051820 HCBOC Page 160 Social Services – Administration Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 12,317,317 9,640,803 10,891,436 9,640,803 9,800,000 0 9,800,000‐1,091,436‐10%State Intergovernmental 256,595 131,600 485,000 131,600 0 0 0‐485,000‐100%Services Charges4,022 2,420 2,500 2,420 2,500 0 2,5000 0%Miscellaneous120,880 54,659 82,100 54,659 24,100 0 24,100‐58,000‐71%Total12,698,814 9,829,482 11,461,036 9,829,482 9,826,600 0 9,826,600‐1,634,436‐14%ExpensesSalary & Benefits 11,359,320 11,133,384 1,760,058 1,851,461 1,545,565 0 1,545,565‐214,493‐12%Professional Services2,203 354 2,500 2,700 2,300 0 2,300‐200‐8%Supplies & Materials123,859 50,147 73,729 70,712 52,200 0 52,200‐21,529‐29%Current Services150,017 161,368 241,512 181,213 164,400 0 164,400‐77,112‐32%Fixed Charges453,760 428,379 480,646 497,111 469,449 0 469,449‐11,197‐2%Capital Outlay 45,512000000 00%Non Capitalized Assets0 280,263 18,930 279,000 25,000 0 25,000 6,070 32%DSS Programs14,789 16,537 30,000 68,000 41,300 0 41,300 11,300 38%Total12,149,458 12,070,433 2,607,375 2,950,197 2,300,214 0 2,300,214‐307,161‐12%Net Cost‐549,355 2,240,951‐8,853,661‐6,879,285‐7,526,386 0‐7,526,3861,327,275‐15% Expansion & Other Notes Revenue: Most Social Services revenue is shown in the Administration Division. A more accurate picture of the impact of Social Services can be seen in the Total Social Services budget summary. Harnett County FY 2020-2021 Recommended BudgetPage 56051820 HCBOC Page 161 Social Services – Adoptions Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 8,287 0 8,287 13,016 0 13,016 13,016 100%State Intergovernmental0 48,000 0 48,000 48,000 0 48,000 48,000 100%Total0 56,287 0 56,287 61,016 0 61,01661,016100%ExpensesSalary & Benefits0 0 22,710 22,938 110,493 0 110,493 87,783 387%DSS Programs281,203 275,757 458,000 309,759 287,354 0 287,354‐170,646‐37%Total281,203 275,757 480,710 332,697 397,847 0 397,847‐82,863‐17%Net Cost281,203 219,470 480,710 276,410 336,831 0 336,831‐143,879‐30% Harnett County FY 2020-2021 Recommended BudgetPage 57051820 HCBOC Page 162 Social Services – Adult Medicaid Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 1,541,982 1,622,702 1,487,262 0 1,487,262‐54,720‐4%DSS Programs841,697 783,917 955,000 834,795 732,000 0 732,000‐223,000‐23%Total841,697 783,917 2,496,982 2,457,497 2,219,262 0 2,219,262‐277,720‐11%Net Cost841,697 783,917 2,496,982 2,457,497 2,219,262 0 2,219,262‐277,720‐11% Harnett County FY 2020-2021 Recommended BudgetPage 58051820 HCBOC Page 163 Social Services – Adult Resources Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 9,748 0 9,748 18,000 0 18,000 18,000 100%State Intergovernmental0 0 0 0 75 0 75 75 100%Miscellaneous0 3,181 0 3,181 0 0 0 0 0%Total0 12,929 0 12,929 18,075 0 18,07518,075100%ExpensesSalary & Benefits 0 0 1,062,002 1,148,914 890,738 0 890,738‐171,264‐16%Current Services00057700000%Fixed Charges0 0 0 3,832 0 0 0 0 0%Non Capitalized Assets0 0 0 1,059 0 0 0 0 0%DSS Programs47,374 53,221 68,458 65,702 58,244 0 58,244‐10,214‐15%Total47,374 53,221 1,130,460 1,220,084 948,982 0 948,982‐181,478‐16%Net Cost47,374 40,291 1,130,460 1,207,155 930,907 0 930,907‐199,553‐18% Harnett County FY 2020-2021 Recommended BudgetPage 59051820 HCBOC Page 164 Social Services – Child Care Subsidy Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 2,900,405 2,717,758 207,802 0 207,802‐2,692,603‐93%Total0 0 2,900,405 2,717,758 207,802 0 207,802‐2,692,603‐93%Net Cost0 0 2,900,405 2,717,758 207,802 0 207,802‐2,692,603‐93% Social Services – Child Protective Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous0 1,267 0 1,267 0 0 0 0 0%Total0 1,267 0 1,267 0 0 000%ExpensesSalary & Benefits 0 0 0 420,339 2,025,161 0 2,025,161 2,025,161 100%DSS Programs4,397 1,647 59,000 54,748 38,498 0 38,498‐20,502‐35%Total4,397 1,647 59,000 475,087 2,063,659 0 2,063,6592,004,659 3398%Net Cost4,397 379 59,000 473,820 2,063,659 0 2,063,6592,004,659 3398% Harnett County FY 2020-2021 Recommended BudgetPage 60051820 HCBOC Page 165 Social Services – Child Support Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 40,644 0 40,644 85,707 0 85,707 85,707 100%Miscellaneous0 95,171 0 95,171 27,100 0 27,100 27,100 100%Total0 135,815 0 135,815 112,807 0 112,807112,807100%ExpensesSalary & Benefits 0 0 1,274,691 1,278,600 1,270,417 0 1,270,417‐4,274 0%DSS Programs35,274 33,584 54,000 59,500 61,000 0 61,000 7,000 13%Total35,274 33,584 1,328,691 1,338,100 1,331,417 0 1,331,4172,726 0%Net Cost35,274‐102,231 1,328,691 1,202,285 1,218,610 0 1,218,610‐110,081‐8% Harnett County FY 2020-2021 Recommended BudgetPage 61051820 HCBOC Page 166 Social Services – Daycare Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 254,662 240,607 52,315 0 52,315‐202,347‐79%DSS Programs2,129,572 0 0 0 0 0 0 0 0%Total2,129,572 0 254,662 240,607 52,315 0 52,315‐202,347‐79%Net Cost2,129,572 0 254,662 240,607 52,315 0 52,315‐202,347‐79% Harnett County FY 2020-2021 Recommended BudgetPage 62051820 HCBOC Page 167 Social Services – Energy Programs Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 0 136,245 0 0 0 0 0%Current Services0001,15400000%Fixed Charges0 0 0 12,048 0 0 0 0 0%Non Capitalized Assets0 0 0 2,119 0 0 0 0 0%DSS Programs885,223 1,031,702 1,092,471 1,053,558 1,053,558 0 1,053,558‐38,913‐4%Total885,223 1,031,702 1,092,471 1,205,124 1,053,558 0 1,053,558‐38,913‐4%Net Cost885,223 1,031,702 1,092,471 1,205,124 1,053,558 0 1,053,558‐38,913‐4% Harnett County FY 2020-2021 Recommended BudgetPage 63051820 HCBOC Page 168 Social Services – Family & Children’s Medicaid Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 1,565,673 1,553,763 1,541,975 0 1,541,975‐23,698‐2%Total0 0 1,565,673 1,553,763 1,541,975 0 1,541,975‐23,698‐2%Net Cost0 0 1,565,673 1,553,763 1,541,975 0 1,541,975‐23,698‐2% Harnett County FY 2020-2021 Recommended BudgetPage 64051820 HCBOC Page 169 Social Services – Food Stamps Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous0 12,659 0 12,659 15,000 0 15,000 15,000 100%Total0 12,659 0 12,659 15,000 0 15,00015,000100%ExpensesSalary & Benefits 0 0 1,398,059 1,477,542 1,401,272 0 1,401,272 3,213 0%DSS Programs33,144 32,414 61,443 61,232 61,232 0 61,232‐211 0%Total33,144 32,414 1,459,502 1,538,774 1,462,504 0 1,462,5043,002 0%Net Cost33,144 19,755 1,459,502 1,526,115 1,447,504 0 1,447,504‐11,998‐1% Harnett County FY 2020-2021 Recommended BudgetPage 65051820 HCBOC Page 170 Social Services – Foster Care Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 223,474 0 223,474 760,940 0 760,940 760,940 100%State Intergovernmental0 109,403 0 109,403 245,000 0 245,000 245,000 100%Total0 332,877 0 332,877 1,005,940 0 1,005,9401,005,940100%ExpensesSalary & Benefits 0 0 0 48,869 1,174,623 0 1,174,623 1,174,623 100%DSS Programs1,090,746 1,299,775 1,695,000 1,311,210 1,446,800 0 1,446,800‐248,200‐15%Total1,090,746 1,299,775 1,695,000 1,360,079 2,621,423 0 2,621,423926,423 55%Net Cost1,090,746 966,898 1,695,000 1,027,202 1,615,483 0 1,615,483‐79,517‐5% Harnett County FY 2020-2021 Recommended BudgetPage 66051820 HCBOC Page 171 Social Services – Fraud Prevention Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous0 18,048 11,000 18,048 25,000 0 25,000 14,000 127%Total0 18,048 11,000 18,048 25,000 0 25,00014,000127%ExpensesSalary & Benefits 0 0 264,033 231,577 297,397 0 297,397 33,364 13%Total0 0 264,033 231,577 297,397 0 297,39733,364 13%Net Cost0‐18,048 253,033 213,529 272,397 0 272,39719,364 8% Harnett County FY 2020-2021 Recommended BudgetPage 67051820 HCBOC Page 172 Social Services – Medicaid Transportation Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 66,258 0 66,258 70,000 0 70,000 70,000 100%Total0 66,258 0 66,258 70,000 0 70,00070,000100%ExpensesSalary & Benefits 0 0 27,593 27,890 141,078 0 141,078 113,485 411%DSS Programs349,001 70,598 120,000 100,000 70,000 0 70,000‐50,000‐42%Total349,001 70,598 147,593 127,890 211,078 0 211,07863,485 43%Net Cost349,001 4,340 147,593 61,632 141,078 0 141,078‐6,515‐4% Harnett County FY 2020-2021 Recommended BudgetPage 68051820 HCBOC Page 173 Social Services – Temporary Resources Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesDSS Programs0 124 0 124 124 0 124 124 100%Total0 124 0 124 124 0 124124 100%Net Cost0 124 0 124 124 0 124124 100% Harnett County FY 2020-2021 Recommended BudgetPage 69051820 HCBOC Page 174 Social Services – Work First Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 313,636 316,117 247,231 0 247,231‐66,405‐21%DSS Programs55,196 57,443 31,000 31,000 26,000 0 26,000‐5,000‐16%Total55,196 57,443 344,636 347,117 273,231 0 273,231‐71,405‐21%Net Cost55,196 57,443 344,636 347,117 273,231 0 273,231‐71,405‐21% Harnett County FY 2020-2021 Recommended BudgetPage 70051820 HCBOC Page 175 Veteran Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental2,175 2,216 2,500 2,216 2,000 0 2,000‐500‐20%Total2,175 2,216 2,500 2,216 2,000 0 2,000‐500‐20%ExpensesSalary & Benefits 243,169 244,677 275,845 282,496 280,543 0 280,543 4,698 2%Supplies & Materials 2,877 2,417 3,732 2,666 2,666 0 2,666‐1,066‐29%Current Services9,183 6,898 13,800 8,876 8,446 0 8,446‐5,354‐39%Fixed Charges907 4,725 6,168 8,342 8,342 0 8,342 2,174 35%Contracts & Grants 04,7250000000%Total256,137 263,442 299,545 302,379 299,997 0 299,997452 0%Net Cost253,962 261,226 297,045 300,163 297,997 0 297,997952 0% Harnett County FY 2020-2021 Recommended BudgetPage 71051820 HCBOC Page 176 Non‐Departmental Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 72051820 HCBOC Page 177 Contingency Amounts are budgeted in contingency to avoid inflating department budgets for “what‐if” situations. For example, in the past the Emergency Services budget included $50,000 for a debris removal contract in case a natural disaster occurred requiring this service. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesInterfund/Budgetary 0 0 293,250 10,931 761,817 10,931 772,748 479,498 164%Total 0 0 293,250 10,931 761,817 10,931 772,748479,498 164%Net Cost 0 0 293,250 10,931 761,817 10,931 772,748479,498 164% Expansion & Other Notes Difference between FY 2020 and FY 2021: The FY 2020 Original Budget amount for contingency was $1,591,993. As funds have been moved out of contingency into other departments, the Revised Budget amount has been reduced to reflect these transfers. If the FY 2021 Recommended amount was compared with the original budget, the variance would be ‐$819,245 and the percent decease would be ‐51%. Fund contract employees and operating costs for possible recount of the 2020 General Election to support Board of Elections located at 308 W Duncan St, Lillington: Provide funding for contract election workers’ salary and wages and operating costs, such as meals. After an election, a runner‐up candidate may request a recount if they are within a certain margin of votes. In 2016, Board of Elections staff and election workers had to recount over 46,000 votes, which took two days to complete. For the 2020 General Election, it is estimated voter turnout will be well over 50,000. If a recount is requested, election workers must be present throughout the recount process and cannot leave the ballots or voting machines unattended. Therefore, meals will be provided for those conducting the recount. Net Cost: $3,900. Fund Salaries and Wages for Inspector/Code Enforcement Officer step increases to support Development Services located at 108 E Front Str, Lillington: Provide funding for Inspector/Code Enforcement Officer step increases upon course completion and passing of state examinations. Inspectors are required to achieve and maintain levels of trade certification, per employment agreement. Upon course completion and passing of state examinations, Inspectors will receive a 2% salary increase for each trade certification. Net Cost: $7,031. Harnett County FY 2020-2021 Recommended BudgetPage 73051820 HCBOC Page 178 Transfers to Debt and Capital Improvements Transfers are made to special revenue funds to meet statutory obligations, such as the transfer to the Revaluation Fund, to meet debt obligations and to fund capital needs. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesInterfund/Budgetary 15,102,656 15,188,568 14,835,912 13,988,893 13,790,000 48,893 13,838,893‐997,019‐7%Total 15,102,656 15,188,568 14,835,912 13,988,893 13,790,000 48,893 13,838,893‐997,019‐7%Net Cost 15,102,656 15,188,568 14,835,912 13,988,893 13,790,000 48,893 13,838,893‐997,019‐7% Expansion & Other Notes Transfers were reduced to help balance the budget. The transfer to the Parks Capital Reserve was reduced from $200,000 to $100,000 and the transfer to the Fleet Internal Service Fund was reduced from $200,000 to $150,000. In addition, the transfer to the Greenway Capital Reserve, called for the in the approved 2021‐2027 Capital Improvements Plan, was not recommended. Harnett County FY 2020-2021 Recommended BudgetPage 74051820 HCBOC Page 179 Public Safety Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 75051820 HCBOC Page 180 Animal Services—Animal Control Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 12,9083,3320000000%Services Charges43,350 117,625 70,000 54,800 54,800 0 54,800‐15,200‐22%Miscellaneous759 660 1,500 1,200 1,200 0 1,200‐300‐20%Total57,017 121,617 71,500 56,000 56,000 0 56,000‐15,500‐22%ExpensesSalary & Benefits 399,996 252,174 238,129 258,089 254,922 0 254,922 16,793 7%Professional Services19,131 0 0 0 0 0 0 0 0%Supplies & Materials66,112 18,333 32,595 25,910 26,510 0 26,510‐6,085‐19%Current Services27,986 10,753 18,595 17,900 17,900 0 17,900‐695‐4%Fixed Charges17,284 11,092 22,386 15,844 15,844 0 15,844‐6,542‐29%Non Capitalized Assets1,835 577 11,860 0 0 0 0‐11,860‐100%Total532,344 292,928 323,565 317,743 315,176 0 315,176‐8,389‐3%Net Cost475,326 171,311 252,065 261,743 259,176 0 259,1767,111 3% Harnett County FY 2020-2021 Recommended BudgetPage 76051820 HCBOC Page 181 Animal Services‐‐Shelter Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental0 0 1,124 3,000 3,000 0 3,000 1,876 167%Services Charges0 41,921 50,000 62,400 18,000 0 18,000‐32,000‐64%Miscellaneous0 1,284 1,500 3,000 0 0 0‐1,500‐100%Total0 43,205 52,624 68,400 21,000 0 21,000‐31,624‐60%ExpensesSalary & Benefits 0 180,076 186,183 285,435 208,124 22,920 231,044 44,861 24%Professional Services0 2,517 10,000 14,400 15,900 0 15,900 5,900 59%Supplies & Materials0 30,089 77,900 74,024 73,580 222 73,802‐4,098‐5%Current Services0 23,544 47,574 30,460 28,360 300 28,660‐18,914‐40%Fixed Charges0 3,374 5,574 2,338 1,838 0 1,838‐3,736‐67%Non Capitalized Assets 04187000000‐700‐100%Total0 240,018 327,931 406,657 327,802 23,442 351,24423,313 7%Net Cost0 196,813 275,307 338,257 306,802 23,442 330,24454,937 20% Expansion & Other Notes Fund a part‐time employee and operating costs to support Animal Services located at 1100 McKay Place, Lillington: Provide funding for a part‐time Animal Services Attendant position (grade 11) and operating expenses, such as uniforms, training registration fees, and meals. In 2019, animal intake of dogs and cats increased by 18%. Animal Services housed and cared for 540 more animals than in 2018. In order to maintain animal care industry standards, increase public hours, and provide quality customer service, an additional part‐time Animal Services Attendant is needed. In addition to salary and benefits, the position will need training expenses and uniform costs. Net Cost: $23,442. Harnett County FY 2020-2021 Recommended BudgetPage 77051820 HCBOC Page 182 Emergency Services Mission: To protect the citizens and environment of Harnett County from the effects of disasters and emergencies through a unified and comprehensive emergency management program of mitigation, preparedness, response, and recovery by local, State, and Federal partners, private industry and volunteer organizations. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental53,979 0 86,740 0 0 0 0‐86,740‐100%Services Charges0 39,573 0 48,000 9,700 0 9,700 9,700 100%Miscellaneous149 55 4,200 0 0 0 0‐4,200‐100%Total54,129 39,628 90,940 48,000 9,700 0 9,700‐81,240‐89%ExpensesSalary & Benefits 686,672 736,257 799,479 926,994 801,893 0 801,893 2,414 0%Professional Services470 705 1,500 2,500 2,500 0 2,500 1,000 67%Supplies & Materials41,727 66,050 96,930 112,505 58,934 0 58,934‐37,996‐39%Current Services29,281 28,748 43,341 82,384 71,841 500 72,341 29,000 67%Fixed Charges104,790 176,146 102,889 96,063 43,677 0 43,677‐59,212‐58%Capital Outlay000000000%Non Capitalized Assets0 5,252 13,950 27,057 11,878 10,781 22,659 8,709 62%Total862,939 1,013,159 1,058,089 1,247,503 990,723 11,281 1,002,004‐56,085‐5%Net Cost808,811 973,531 967,149 1,199,503 981,023 11,281 992,30425,155 3% Harnett County FY 2020-2021 Recommended BudgetPage 78051820 HCBOC Page 183 Expansion & Other Notes Fund operating costs for mobile vehicle repeaters to support adequate communication for Emergency Services located at 1005 Edwards Brothers Drive, Lillington: Provide funding for operating expenses for four mobile vehicle repeaters and installation. Emergency Services utilizes the NC State Highway Patrol VIPER radio network. There are six sites within Harnett County that provide radio signal for two‐way communications; however, there are several areas within the county and school and commercial buildings that have no radio signal, which prevents emergency responders from communicating with other responders. The mobile vehicle repeaters will be installed in Emergency Management and Fire Marshal vehicles and will allow for all fire, EMS and law enforcement partners to communicate in dead zone communication areas, such as within the Harnett County schools, some commercial buildings, and along the Cape Fear River. Net Cost: $8,548. Fund operating costs for a positive pressure ventilation (PPV) fan to protect fire investigators for Emergency Services located at 1005 Edwards Brothers Drive, Lillington: Provide funding for operating expenses for a positive pressure ventilation fan. A fire investigation process includes digging, layering, and sifting of burn debris. During this process, first responders are constantly exposed to toxic gasses and carcinogens. Positive pressure ventilation is the best method to move heat, toxic gases, and carcinogens away from fire investigators. Electric PPV fans provide ventilation without the introduction of poisonous carbon monoxide gas. PPV fans are intrinsically safe and listed for use in these hazardous environments. Net Cost: $2,233.Fund operating costs to remove vehicle identification graphics to repurpose vehicle for Emergency Services located at 1005 Edwards Brothers Drive, Lillington: Provide funding for operating expenses to remove Emergency Management vehicle graphics to repurpose the vehicle to Fire Marshal division. The Fire Marshal division is scheduled to receive a Ford F‐150 from the Emergency Management division. The vehicle will replace the Tahoe currently utilized by part‐time fire investigators. By removing the vehicle graphics, fire investigators will be able to keep a low‐profile during investigation follow‐ups and surveillance. The graphics removal will also reduce future costs if the vehicle is repurposed again. Net Cost: $500. Harnett County FY 2020-2021 Recommended BudgetPage 79051820 HCBOC Page 184 Emergency Services—Emergency Management Grants Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 26,450 42,500 53,279 53,279 0 53,279 10,779 25%State Intergovernmental0 34,471 492,470 1,000 1,000 0 1,000‐491,470‐100%Total0 60,921 534,970 54,279 54,279 0 54,279‐480,691‐90%ExpensesSalary & Benefits 000000000%Supplies & Materials48,218 52,683 491,207 54,279 54,279 0 54,279‐436,928‐89%Current Services000000000%Fixed Charges000000000%Capital Outlay0 0 48,999 0 0 0 0‐48,999‐100%Non Capitalized Assets0 0 26,662 0 0 0 0‐26,662‐100%Total48,218 52,683 566,868 54,279 54,279 0 54,279‐512,589‐90%Net Cost48,218‐8,23831,8980000‐31,898‐100% Harnett County FY 2020-2021 Recommended BudgetPage 80051820 HCBOC Page 185 Emergency Services—Emergency Medical Services (EMS) The Harnett County EMS Division’s Mission is to coordinate, develop, improve and maintain a comprehensive and dynamic emergency medical services system to prevent and reduce premature death and disability. This system shall be integrated within the entire health care network. The emergency medical services system will ensure prompt, effective and unimpeded service to all residents and visitors of Harnett County. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges5,797,671 4,779,143 5,550,907 5,125,682 8,100,000 0 8,100,000 2,549,093 46%Miscellaneous200,600 202,038 200,050 195,974 195,974 0 195,974‐4,076‐2%Total5,998,271 4,981,181 5,750,957 5,321,656 8,295,974 0 8,295,9742,545,01744%ExpensesSalary & Benefits 6,063,059 6,269,384 7,209,380 7,453,073 7,296,399 0 7,296,399 87,019 1%Professional Services30,179 27,560 57,100 0 0 0 0‐57,100‐100%Supplies & Materials444,165 440,710 540,978 594,000 558,500 0 558,500 17,522 3%Current Services65,084 57,497 83,531 89,571 134,867 0 134,867 51,336 61%Fixed Charges105,909 95,387 146,176 256,787 734,235 0 734,235 588,059 402%Capital Outlay0 0 0 634,600 0 60,000 60,000 60,000 100%Non Capitalized Assets0 1,173 8,000 33,923 1,172 0 1,172‐6,828‐85%Total6,708,396 6,891,711 8,045,165 9,061,954 8,725,173 60,000 8,785,173740,008 9%Net Cost710,125 1,910,530 2,294,208 3,740,298 429,199 60,000 489,199‐1,805,009‐79% Expansion & Other Notes Fund operating costs for two cardiac monitors at EMS located at 1005 Edwards Brothers Drive, Lillington: Provide funding to replace two Zoll cardiac monitors at Emergency Medical Services (EMS). The current monitors’ internal components are reaching the end of their service life which increases repair costs. The current Zoll cardiac monitors are not compatible with newer technology available, such as software and Harnett County FY 2020-2021 Recommended BudgetPage 81051820 HCBOC Page 186 firmware updates. These replacement cardiac monitors will also include a rhythm simulator that provides comprehensive cardiac rhythm education. The project and operating expenses were approved in the FY 2020‐2026 Capital Improvements Program. Net Cost: $60,000. EMS’s operating expenses have increased due in part to the division taking on EMS billing. Funding to contract with a third party to provide billing services is included in the continuation budget. In addition, the billing company and division have proposed increases in EMS fees to bring Harnett County in line with other counties for which the company provides billing. Harnett County FY 2020-2021 Recommended BudgetPage 82051820 HCBOC Page 187 Emergency Services—Medical Examiner Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges98,350 59,800 125,000 125,000 75,000 0 75,000‐50,000‐40%Total98,350 59,800 125,000 125,000 75,000 0 75,000‐50,000‐40%Net Cost98,350 59,800 125,000 125,000 75,000 0 75,000‐50,000‐40% Expansion & Other Notes In addition to the funding above, $50,000 has been set aside in contingency in case the need for medical examiner services exceeds budget. Harnett County FY 2020-2021 Recommended BudgetPage 83051820 HCBOC Page 188 Emergency Services—Rescue Districts Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges3,462,557 3,636,434 3,673,427 4,096,644 3,673,427 0 3,673,427 0 0%Total3,462,557 3,636,434 3,673,427 4,096,644 3,673,427 0 3,673,42700%Net Cost3,462,557 3,636,434 3,673,427 4,096,644 3,673,427 0 3,673,42700% Harnett County FY 2020-2021 Recommended BudgetPage 84051820 HCBOC Page 189 Total Sheriff Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 47,922 52,096 66,771 52,096 44,000 0 44,000‐22,771‐34%State Intergovernmental 131,563 61,792 45,100 61,792 14,000 0 14,000‐31,100‐69%Services Charges 1,795,768 2,077,823 2,431,307 2,077,823 2,594,229 0 2,594,229 162,922 7%Miscellaneous 306,003 365,342 520,600 365,342 107,000 0 107,000‐413,600‐79%Total 2,281,257 2,557,053 3,063,778 2,557,053 2,759,229 0 2,759,229‐304,549‐10%ExpensesSalary & Benefits 13,497,642 13,553,470 15,971,161 16,971,170 15,739,419 0 15,739,419‐231,742‐1%Professional Services 92,923 60,585 71,875 86,900 80,400 0 80,400 8,525 12%Supplies & Materials 985,503 994,116 1,007,092 1,155,342 888,900 0 888,900‐118,192‐12%Current Services 534,559 577,003 824,200 913,171 923,028 0 923,028 98,828 12%Fixed Charges 1,601,368 2,052,450 1,781,679 2,069,668 2,518,861 0 2,518,861 737,182 41%Capital Outlay 27,60400674,03400000%Non Capitalized Assets 15,483 74,592 68,944 349,689 23,987 0 23,987‐44,957‐65%Total 16,755,082 17,312,216 19,724,951 22,219,973 20,174,595 0 20,174,595449,644 2%Net Cost 14,473,826 14,755,163 16,661,173 19,662,921 17,415,366 0 17,415,366754,193 5% Expansion & Other Notes Difference between FY 2020 and FY 2021: Many changes have been made to the various divisions of the Sheriff’s Office to correct where positions are budgeted and where revenue should be reflected and to simplify how some expenditures are budgeted (all utilities are now budgeted in the Jail Budget). Therefore, some divisions show increases in expenditures, while others show decreases. A summary of the Sheriff’s Office budget is shown to give an overall perspective. Expenditures increased 2% and the net cost increased 5%. Harnett County FY 2020-2021 Recommended BudgetPage 85051820 HCBOC Page 190 Sheriff’s Office Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 47,922 52,096 66,771 52,096 44,000 0 44,000‐22,771‐34%State Intergovernmental86,552 1,413 0 1,413 14,000 0 14,000 14,000 100%Services Charges745,541 960,757 850,000 960,757 310,025 0 310,025‐539,975‐64%Miscellaneous0 1,000 100 1,000 0 0 0‐100‐100%Total880,016 1,015,267 916,871 1,015,267 368,025 0 368,025‐548,846‐60%ExpensesSalary & Benefits 8,920,187 9,125,999 10,174,984 10,606,061 9,780,130 0 9,780,130‐394,854‐4%Professional Services88,230 55,975 61,200 78,900 73,900 0 73,900 12,700 21%Supplies & Materials799,800 797,538 775,490 926,184 781,600 0 781,600 6,110 1%Current Services218,752 203,161 259,000 395,890 476,238 0 476,238 217,238 84%Fixed Charges291,448 307,445 334,571 414,605 259,401 0 259,401‐75,170‐22%Capital Outlay27,604 0 0 428,274 0 0 0 0 0%Non Capitalized Assets15,483 74,592 67,706 349,689 23,987 0 23,987‐43,719‐65%Total10,361,504 10,564,710 11,672,951 13,199,603 11,395,256 0 11,395,256‐277,695‐2%Net Cost9,481,488 9,549,443 10,756,080 12,184,336 11,027,231 0 11,027,231271,151 3% Harnett County FY 2020-2021 Recommended BudgetPage 86051820 HCBOC Page 191 Sheriff’s Office—Campbell Deputies Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges390,906 358,842 521,807 358,842 465,204 0 465,204‐56,603‐11%Miscellaneous10,514 10,459 30,000 10,459 12,000 0 12,000‐18,000‐60%Total401,421 369,301 551,807 369,301 477,204 0 477,204‐74,603‐14%ExpensesSalary & Benefits 458,221 473,241 485,807 460,967 454,204 0 454,204‐31,603‐7%Supplies & Materials9,968 9,402 46,500 12,500 13,500 0 13,500‐33,000‐71%Current Services7,395 289 15,600 11,900 9,500 0 9,500‐6,100‐39%Fixed Charges0 3,600 3,900‐3,600 0 0 0‐3,900‐100%Total475,584 486,532 551,807 481,767 477,204 0 477,204‐74,603‐14%Net Cost74,163 117,230 0 112,465 0 0 000% Harnett County FY 2020-2021 Recommended BudgetPage 87051820 HCBOC Page 192 Sheriff’s Office—Child Support Enforcement Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits70,876 70,737 70,995 67,664 67,836 0 67,836‐3,159‐4%Supplies & Materials2,590 700 12,000 9,000 2,500 0 2,500‐9,500‐79%Current Services0 0 3,500 3,000 1,340 0 1,340‐2,160‐62%Fixed Charges000000000%Total73,466 71,437 86,495 79,664 71,676 0 71,676‐14,819‐17%Net Cost73,466 71,437 86,495 79,664 71,676 0 71,676‐14,819‐17% Harnett County FY 2020-2021 Recommended BudgetPage 88051820 HCBOC Page 193 Sheriff’s Office—Emergency Communications Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits1,566,784 1,532,555 1,730,972 1,774,093 1,716,115 0 1,716,115‐14,857‐1%Professional Services685 6,621 800 12,912 800 0 800 0 0%Supplies & Materials13,645 7,310 12,953 11,810 6,250 0 6,250‐6,703‐52%Current Services35,695 17,634 33,500 39,859 36,880 0 36,880 3,380 10%Fixed Charges204,430 212,220 214,130 151,253 151,263 0 151,263‐62,867‐29%Non Capitalized Assets0 940 7,200 940 940 0 940‐6,260‐87%Total1,821,239 1,777,280 1,999,555 1,990,867 1,912,248 0 1,912,248‐87,307‐4%Net Cost1,821,239 1,777,280 1,999,555 1,990,867 1,912,248 0 1,912,248‐87,307‐4% Harnett County FY 2020-2021 Recommended BudgetPage 89051820 HCBOC Page 194 Sheriff’s Office‐‐Jail Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental45,011 60,378 45,100 60,378 0 0 0‐45,100‐100%Services Charges659,320 758,223 475,500 758,223 940,000 0 940,000 464,500 98%Miscellaneous295,489 353,883 490,500 353,883 95,000 0 95,000‐395,500‐81%Total999,820 1,172,485 1,011,100 1,172,485 1,035,000 0 1,035,00023,9002%ExpensesSalary & Benefits 3,304,444 3,122,229 3,876,159 4,309,034 3,921,767 0 3,921,767 45,608 1%Professional Services4,693 4,610 10,675 8,000 6,500 0 6,500‐4,175‐39%Supplies & Materials173,145 186,476 131,862 207,658 91,300 0 91,300‐40,562‐31%Current Services308,411 373,552 546,100 502,381 435,950 0 435,950‐110,150‐20%Fixed Charges1,309,921 1,333,858 1,384,208 1,251,115 1,380,460 0 1,380,460‐3,748 0%Capital Outlay0 0 0 245,760 0 0 0 0 0%Non Capitalized Assets 001,2380000‐1,238‐100%Total5,100,614 5,020,726 5,950,242 6,523,948 5,835,977 0 5,835,977‐114,265‐2%Net Cost4,100,794 3,848,241 4,939,142 5,351,463 4,800,977 0 4,800,977‐138,165‐3% Harnett County FY 2020-2021 Recommended BudgetPage 90051820 HCBOC Page 195 Sheriff’s Office—School Resource Officers Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges0 0 584,000 0 879,000 0 879,000 295,000 51%Total0 0 584,000 0 879,000 0 879,000295,00051%ExpensesSalary & Benefits 743,915 761,263 1,363,216 1,527,444 1,515,482 0 1,515,482 152,266 11%Fixed Charges0 407,548 59,000 407,548 879,000 0 879,000 820,000 1390%Total743,915 1,168,811 1,422,216 1,934,992 2,394,482 0 2,394,482 972,266 68%Net Cost743,915 1,168,811 838,216 1,934,992 1,515,482 0 1,515,482 677,266 81% Harnett County FY 2020-2021 Recommended BudgetPage 91051820 HCBOC Page 196 Transportation Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 92051820 HCBOC Page 197 Harnett Area Rural Transit System (HARTS) ‐‐ Administration Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 268,179 225,907 530,895 483,470 223,470 260,000 483,470‐47,425‐9%State Intergovernmental 28,154 17,139 52,380 46,467 13,967 32,500 46,467‐5,913‐11%Services Charges‐17,84700000000%Non‐Revenue Receipts 0080,34441,901000‐80,344‐100%Total 278,486 243,046 663,619 571,838 237,437 292,500 529,937‐133,682‐20%ExpensesSalary & Benefits 181,309 154,185 193,461 199,006 197,110 0 197,110 3,649 2%Professional Services 949 1,240 2,000 2,000 2,000 0 2,000 0 0%Supplies & Materials 8,955 4,520 6,370 9,301 9,301 0 9,301 2,931 46%Current Services 20,557 18,490 41,418 38,686 38,686 0 38,686‐2,732‐7%Fixed Charges 27,915 44,630 36,370 36,002 42,784 0 42,784 6,414 18%Non Capitalized Assets 77,566 64,111 384,000 325,000 0 325,000 325,000‐59,000‐15%Total 317,251 287,175 663,619 609,995 289,881 325,000 614,881‐48,738‐7%Net Cost 38,765 44,129 0 38,157 52,444 32,500 84,94484,944 100% Expansion & Other Notes Fund grant match to replace transit vehicles at 250 Alexander Drive, Lillington: Provide funding to match CTPCP Grant to replace five transit vehicles with wheelchair lifts. North Carolina Department of Transportation’s best practices indicate light transit vehicles (LTV) that have reached 145,000 accumulated miles are at the end of their lifecycle and should be scheduled for replacement. Harnett County passenger transportation requests for the period July 1, 2019 – Feb 25, 2020 increased 3.8% compared to the same period last year. The current average mileage is 257,231 for van numbers 7935, 7936, 7938, 7940 and 7941. These vans have far exceeded North Carolina Department of Transportation’s recommended lifecycle. Procurement includes the cost of the vehicle, required camera system and installation, radio system and Harnett County FY 2020-2021 Recommended BudgetPage 93051820 HCBOC Page 198 installation, fuel, and maintenance. The taxes and tags have be budgeted in HARTS‐‐Transportation because the State will not cover these expenses. Net Cost: $42,500. Note that $10,000 of this amount is budgeted in the operating (HARTS – Transportation) as the cost of license plates and vehicle taxes cannot be included in the Administration budget. Harnett County FY 2020-2021 Recommended BudgetPage 94051820 HCBOC Page 199 Harnett Area Rural Transit System (HARTS) – Transportation Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 82,661 101,274 83,568 83,568 83,568 0 83,568 0 0%State Intergovernmental230,354 188,372 267,933 267,933 1,267,933 0 1,267,933 1,000,000 373%Services Charges0 104,803 1,095,200 32,964 31,975 0 31,975‐1,063,225‐97%Miscellaneous2000000000%Total313,035 394,449 1,446,701 384,465 1,383,476 0 1,383,476‐63,225‐4%ExpensesSalary & Benefits 938,315 929,028 1,141,604 1,214,408 1,160,265 11,949 1,172,214 30,610 3%Professional Services 486 1,944 1,000 2,000 2,000 0 2,000 1,000 100%Supplies & Materials 172,049 165,337 165,406 179,300 159,800 0 159,800‐5,606‐3%Current Services 75,886 91,735 152,597 157,690 140,390 10,000 150,390‐2,207‐1%Fixed Charges 221,361 118,353 57,943 72,800 22,800 0 22,800‐35,143‐61%Capital Outlay 00066,00000000%Non Capitalized Assets 17,700 7,675 4,754 11,500 1,500 0 1,500‐3,254‐68%Total 1,425,797 1,314,072 1,523,304 1,703,698 1,486,755 21,949 1,508,704‐14,600‐1%Net Cost 1,112,762 919,623 76,603 1,319,233 103,279 21,949 125,22848,625 63% Expansion & Other Notes Fund one full‐time position to support HARTS located at 250 Alexander Drive, Lillington: Provide funding to unfreeze one full‐time Transit Driver position (grade 8). Harnett Area Rural Transit System’s (HARTS) requests for transportation services have increased 3.8% during the current fiscal year. Unfreezing one Transit Driver position allows HARTS the necessary stability to project schedules, juggle daily challenges, and project future deliverables. Hiring the additional full‐time driver will support HARTS efforts to meet the customer service standards set by the Harnett County Board of Commissioners and County Administration. The expenses are part of the continuation budget. Harnett County FY 2020-2021 Recommended BudgetPage 95051820 HCBOC Page 200 Net Cost: $41,793 (these funds are already included in the continuation budget). Fund part‐time transit driver salary increase of $.25 per hour: Provide funding to increase part‐time transit driver hourly rate by $.25 per hour. The average hourly rate for part‐time transportation drivers in surrounding counties is $13.27, while Harnett County’s rate is $10.61. The current rate is not competitive compared to surrounding transit systems. The available pool of part‐time transit applicants is limited, and many do not meet the minimum requirements or pass the screening process. Currently, 18 of 25 part‐time driver positions are filled. For the current fiscal year, five part‐time drivers have been hired but only three are still with the County. A higher starting hourly rate will allow for more competitive salaries and makes it easier to recruit experienced driving professionals. Net Cost: $11,949. Harnett County FY 2020-2021 Recommended BudgetPage 96051820 HCBOC Page 201 Harnett Regional JetportBudget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental31,04543,4650000000%Miscellaneous 900 5,346 9,465 7,385 7,385 0 7,385‐2,080‐22%Total31,945 48,811 9,465 7,385 7,385 0 7,385‐2,080‐22%ExpensesSalary & Benefits0 0 100 100 100 0 100 0 0%Professional Services 4,0832,3409,0005,000000‐9,000‐100%Supplies & Materials10,583 3,892 10,841 11,000 8,000 0 8,000‐2,841‐26%Current Services67,372 84,735 75,893 25,726 24,550 0 24,550‐51,343‐68%Fixed Charges132,202 146,547 148,942 155,881 158,015 0 158,015 9,073 6%Non Capitalized Assets1,095 13,295 0 5,500 5,500 0 5,500 5,500 100%Total215,335 250,809 244,776 203,207 196,165 0 196,165‐48,611‐20%Net Cost183,390 201,998 235,311 195,822 188,780 0 188,780‐46,531‐20%Harnett County FY 2020-2021 Recommended BudgetPage 97051820 HCBOC Page 202 Enterprise Funds Harnett County FY 2020-2021 Recommended BudgetPage 98051820 HCBOC Page 203 Harnett Regional Water Fund Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 3,703 3,703 3,703 3,703 3,703 0 3,703 0 0%Services Charges 38,457,691 38,509,286 33,971,500 36,213,500 36,194,081 0 36,194,081 2,222,581 7%Miscellaneous‐573,668 5,039,239 705,000 710,000 710,000 0 710,000 5,000 1%Transfers In 4,100,456 0 0 0 0 0 0 0 0%Fund Balance 0 0 5,997,151 0 0 0 0‐5,997,151‐100%Total 41,988,182 43,552,228 40,677,354 36,927,203 36,907,784 0 36,907,784‐3,769,570‐9%Expenses41,988,182 43,552,228Salary & Benefits 7,309,007 7,186,513 8,223,832 8,189,060 8,144,869 5,552 8,150,421‐73,411‐1%Professional Services 393,881 165,614 856,500 534,000 534,000 0 534,000‐322,500‐38%Supplies & Materials 2,129,746 3,499,259 4,221,655 4,184,371 4,145,371 0 4,145,371‐76,284‐2%Current Services5,167,1398,866,731 10,955,550 10,261,235 10,188,235 0 10,188,235‐767,315‐7%Fixed Charges26,235,616 14,426,424 2,702,624 2,822,733 3,048,113 0 3,048,113 345,489 13%Capital Outlay1,422,920 898,374 1,823,646 2,250,485 1,353,897 795,438 2,149,335 325,689 18%Non Capitalized Assets 292,963 132,400 18,795 0 14,000 0 14,000‐4,795‐26%Interfund/Budgetary 6,817,183 0 5,997,151 8,678,309 8,678,309 0 8,678,309 2,681,158 45%Total49,768,455 35,175,315 40,677,354 36,920,193 36,106,794 800,990 36,907,784‐3,769,570‐9% Harnett County FY 2020-2021 Recommended BudgetPage 99051820 HCBOC Page 204 Harnett Regional Water RevenueRevenue:FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecLocal3,703 3,703 3,703 3,703 0 3,70300%Service Charges ‐ Invest Earnings26,770 42,325 15,000 10,581 0 10,581(4,419)‐29%Service Charges ‐ Other Services517,053 421,029 300,000 350,000 0 350,00050,000 17%Service Charges ‐ Special Charges1,692,999 285,688 125,000 250,000 0 250,000125,000 100%Service Charges ‐ Returned Check9,583 10,343 6,500 8,500 0 8,5002,000 31%Service Charges ‐ Penalties981,433 1,023,188 950,000 975,000 0 975,00025,000 3%Service Charges ‐ Water22,294,271 22,998,976 21,000,000 22,500,000 0 22,500,0001,500,000 7%Service Charges ‐ Sewer12,257,495 13,055,119 11,000,000 11,500,000 0 11,500,000500,000 5%Service Charges ‐ Energy678,085 672,619 575,000 600,000 0 600,00025,000 4%Sale Of Materials And Scrap18,889 0 5,000 5,000 0 5,00000%Sale Of Fixed Assets0 3,526 0 0 0 000%Capital Outlay Offset(1,342,603) 3,515,93000 0000%Contributions And Donations375,000 390,000 390,000 390,000 0 390,00000%Insurance Settlement20,677 724,816 0 0 0 000%Rents114,169 120,127 110,000 115,000 0 115,0005,000 5%Other Revenue240,200 284,840 200,000 200,000 0 200,00000%Transfers From ‐ Capital Projects4,100,456 0 0 0 0 000%Fund Balance Appropriated0 0 5,997,151 0 0 0(5,997,151)‐100%Total Revenue41,988,182 43,552,228 40,677,354 36,907,784 0 36,907,784(3,769,570)‐9%Harnett County FY 2020-2021 Recommended BudgetPage 100051820 HCBOC Page 205 Harnett Regional Water – Administration The mission of Harnett Regional Water is to provide the highest quality of water and wastewater services to the citizens of Harnett County and the surrounding region at the most economical cost while promoting conservation and protecting the environment. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits2,189,506 2,056,003 2,440,819 2,295,389 2,283,716 2,059 2,285,775‐155,044‐6%Professional Services246,026 148,852 300,000 160,000 160,000 0 160,000‐140,000‐47%Supplies & Materials83,928 195,787 533,950 292,700 292,700 0 292,700‐241,250‐45%Current Services179,431 267,985 438,785 381,400 308,400 0 308,400‐130,385‐30%Fixed Charges20,716,709 12,628,939 1,432,960 1,506,094 1,542,694 0 1,542,694 109,734 8%Capital Outlay837,030 193,039 1,200,146 1,485,485 1,308,897 75,438 1,384,335 184,189 15%Debt Service005,877,6010000‐5,877,601‐100%Non Capitalized Assets 292,963132,0450000000%Interfund/Budgetary6,817,183 0 5,997,151 8,678,309 8,678,309 0 8,678,309 2,681,158 45%Total31,362,776 15,622,649 18,221,412 14,799,377 14,574,716 77,497 14,652,213‐3,569,199‐20%Net Cost31,362,776 15,622,649 18,221,412 14,799,377 14,574,716 77,497 14,652,213‐3,569,199‐20% Expansion & Other Notes Fund operating costs for replacement of meter reader vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three Ford F‐150 trucks for meter readers at Harnett Regional Water. The vehicles have 141,269, 211,150 and 172,518 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $75,438. Fund various reclassifications. Net Cost: $2,059. Harnett County FY 2020-2021 Recommended BudgetPage 101051820 HCBOC Page 206 Harnett Regional Water – Sewer Collections Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits948,835 975,911 1,114,154 1,146,535 1,149,390 0 1,149,390 35,236 3%Professional Services45,795 8,573 95,000 61,500 61,500 0 61,500‐33,500‐35%Supplies & Materials284,345 696,979 544,600 755,400 755,400 0 755,400 210,800 39%Current Services1,076,009 2,474,709 2,419,050 2,873,400 2,873,400 0 2,873,400 454,350 19%Fixed Charges1,461,523 321,921 187,788 182,018 192,888 0 192,888 5,100 3%Capital Outlay148,844 382,009 95,000 280,000 0 280,000 280,000 185,000 195%Non Capitalized Assets 01775000000‐500‐100%Total3,965,352 4,860,279 4,456,092 5,298,853 5,032,578 280,000 5,312,578856,486 19%Net Cost3,965,352 4,860,279 4,456,092 5,298,853 5,032,578 280,000 5,312,578856,486 19% Expansion & Other Notes Fund operating costs for sewer lift station generators to support Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for two 60KW generators to be used at Harnett Regional Water sewer lift station #32. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, equipment is needed to provide onsite generation during power loss at sewer lift stations. Net Cost: $72,000. Fund operating costs for replacement vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three vehicles at Harnett Regional Water – Sewer Collections. Vehicle #9152 has 243,840 miles, vehicle #9161 has 192,875 miles, and vehicle #9502 has 142,073 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $208,000. Harnett County FY 2020-2021 Recommended BudgetPage 102051820 HCBOC Page 207 Harnett Regional Water – South Harnett Wastewater Treatment Plant Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits892,159 876,945 1,028,181 1,008,739 995,324 0 995,324‐32,857‐3%Professional Services28,450 0 112,000 102,500 102,500 0 102,500‐9,500‐8%Supplies & Materials156,008 262,102 369,950 295,350 295,350 0 295,350‐74,600‐20%Current Services470,007 1,106,482 1,478,450 1,323,650 1,323,650 0 1,323,650‐154,800‐10%Fixed Charges823,275 222,121 184,589 188,589 214,789 0 214,789 30,200 16%Capital Outlay64,537 109,770 0 45,000 45,000 0 45,000 45,000 100%Non Capitalized Assets 0495000000‐500‐100%Total2,434,437 2,577,469 3,173,670 2,963,828 2,976,613 0 2,976,613‐197,057‐6%Net Cost2,434,437 2,577,469 3,173,670 2,963,828 2,976,613 0 2,976,613‐197,057‐6% Harnett County FY 2020-2021 Recommended BudgetPage 103051820 HCBOC Page 208 Harnett Regional Water – Water Distribution Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits1,327,906 1,331,979 1,481,696 1,522,876 1,518,370 0 1,518,370 36,674 2%Professional Services57,230 204 95,000 60,000 60,000 0 60,000‐35,000‐37%Supplies & Materials117,556 540,715 567,700 604,800 590,800 0 590,800 23,100 4%Current Services930,590 1,592,884 2,269,450 2,173,350 2,173,350 0 2,173,350‐96,100‐4%Fixed Charges1,546,609 618,757 323,046 305,246 354,846 0 354,846 31,800 10%Capital Outlay231,871 147,452 390,000 224,000 0 224,000 224,000‐166,000‐43%Non Capitalized Assets0 80 2,000 0 14,000 0 14,000 12,000 600%Total4,211,762 4,232,071 5,128,892 4,890,272 4,711,366 224,000 4,935,366‐193,526‐4%Net Cost4,211,762 4,232,071 5,128,892 4,890,272 4,711,366 224,000 4,935,366‐193,526‐4% Expansion & Other Notes Fund operating costs for replacement of a dump truck at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace a Ford F‐750 dump truck at Harnett Regional Water‐Distribution. Vehicle #9103 has 159,238 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $90,000. Fund operating costs for replacement vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three vehicles at Harnett Regional Water‐Distribution. Vehicle #9189 has 143,400 miles, vehicle #9141 has 168,853 miles, and vehicle #9132 has 191,000 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $104,000. Fund operating costs for replacement of a tractor at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace a John Deere 5055E tractor at Harnett Regional Water‐Distribution. The current tractor has more than 1,362 equipment hours. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $30,000. Harnett County FY 2020-2021 Recommended BudgetPage 104051820 HCBOC Page 209 Harnett Regional Water – Water Treatment Plant Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits1,113,091 1,126,314 1,238,568 1,256,597 1,259,808 0 1,259,808 21,240 2%Professional Services16,380 7,876 145,000 73,000 73,000 0 73,000‐72,000‐50%Supplies & Materials1,304,988 1,545,230 1,802,510 1,864,421 1,839,421 0 1,839,421 36,911 2%Current Services1,610,412 2,556,088 2,869,935 2,263,985 2,263,985 0 2,263,985‐605,950‐21%Fixed Charges927,675 425,736 383,315 436,040 504,470 0 504,470 121,155 32%Capital Outlay48,146 0 111,000 26,000 0 26,000 26,000‐85,000‐77%Non Capitalized Assets 003,9900000‐3,990‐100%Total5,020,692 5,661,244 6,554,318 5,920,043 5,940,684 26,000 5,966,684‐587,634‐9%Net Cost5,020,692 5,661,244 6,554,3185,920,043 5,940,684 26,000 5,966,684‐587,634‐9% Expansion & Other Notes Fund operating costs for replacement of a water quality technician vehicle at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace one Ford F‐150 truck for a water quality technician at Harnett Regional Water. Vehicle #9169 has 150,014 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $26,000. Harnett County FY 2020-2021 Recommended BudgetPage 105051820 HCBOC Page 210 Harnett Regional Water – Wastewater Treatment Plant Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits837,510 819,360 920,414 958,924 938,261 3,493 941,754 21,340 2%Professional Services0 110 109,500 77,000 77,000 0 77,000‐32,500‐30%Supplies & Materials182,921 258,446 402,945 371,700 371,700 0 371,700‐31,245‐8%Current Services900,689 868,583 1,479,880 1,245,450 1,245,450 0 1,245,450‐234,430‐16%Fixed Charges759,824 208,949 190,926 204,746 238,426 0 238,426 47,500 25%Capital Outlay92,493 66,104 27,500 190,000 0 190,000 190,000 162,500 591%Non Capitalized Assets 04911,8050000‐11,805‐100%Total2,773,436 2,221,602 3,142,970 3,047,820 2,870,837 193,493 3,064,330‐78,640‐3%Net Cost2,773,436 2,221,602 3,142,9703,047,820 2,870,837 193,493 3,064,330‐78,640‐3% Expansion & Other Notes Fund operating costs for bio solids loader at North Harnett Wastewater Treatment Plant (NHWWTP): Provide funding for operating expenses purchase a Caterpillar 930 Loader to be used at NHWWTP. The North Harnett Wastewater Treatment Plant upgrade capital project will be completed by July 2020. The bio solids sludge loader will be used to load sludge onto trucks using new shelter and centrifuge equipment. Net Cost: $190,000. Fund various reclassifications. Net Cost: $3,494. Harnett County FY 2020-2021 Recommended BudgetPage 106051820 HCBOC Page 211 Solid Waste Fund It is the mission of the Harnett County Solid Waste Department to be an innovative and responsive organization that aggressively provides environmentally sound and fiscally responsible waste management all while educating the public on responsible long term waste management practices and systems. Budget Summary: FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesAvailability Fee0 3,382,807 3,550,000 3,566,439 4,316,439 0 4,316,439 766,439 22%State Intergovernmental 268,303 282,191 260,000 282,000 282,000 0 282,000 22,000 8%Services Charges5,693,562 2,981,911 1,930,200 1,919,150 1,910,753 0 1,910,753‐19,447‐1%Miscellaneous364,664 486,710 70,200 45,500 45,500 0 45,500‐24,700‐35%Total6,326,529 7,133,619 5,810,400 5,813,089 6,554,692 0 6,554,692744,292 13%ExpensesSalary & Benefits1,051,030 974,822 1,174,435 1,190,107 1,180,715 0 1,180,715 6,280 1%Professional Services189,899 201,828 81,200 65,000 60,000 0 60,000‐21,200‐26%Supplies & Materials125,403 171,510 255,611 232,793 146,793 0 146,793‐108,818‐43%Current Services391,775 394,076 386,926 385,850 404,850 0 404,850 17,924 5%Fixed Charges3,984,588 3,558,754 3,045,985 3,229,616 3,264,816 0 3,264,816 218,831 7%Capital Outlay682,975 434,1980 000 0 0 0%Debt Service524,049 403,852 425,155 0 0 0 0‐425,155‐100%Non Capitalized Assets0 5,1576,000 6,000 6,000 0 6,000 0 0%Interfund/Budgetary0 71,486 435,088 366,983 1,491,518 0 1,491,518 1,056,430 243%Total6,949,717 6,215,682 5,810,400 5,476,349 6,554,692 0 6,554,692744,292 13% Expansion & Other Notes An increase in the Solid Waste Availability Fee from $65 per household to $80 per household is recommended. The increase allows the fund to fully fund its liability for post‐closure costs associated with the old landfill and to build a capital reserve for improvements to Solid Waste Collection Centers and other capital needs, such as replacement of equipment. The fee has not been increased since FY 2013. Harnett County FY 2020-2021 Recommended BudgetPage 107051820 HCBOC Page 212 Solid Waste RevenuesRevenue:FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecSolid Waste Availability Fee0 3,366,368 3,550,000 4,300,000 0 4,300,000750,000 21%Solid Waste Availability Fee ‐ Delinquent0 16,439 0 16,439 0 16,43916,439 100%State268,303 282,191 260,000 282,000 0 282,00022,000 8%Service Charges ‐ Invest Earnings3,224 2,212 0 553 0 553553 100%Service Charges ‐ Other Services2,024,635 2,607,164 1,900,000 1,900,000 0 1,900,00000%Service Charges ‐ Special Charges5,000 10,200 0 10,200 0 10,20010,200 100%Service Charges ‐ Returned Check75 50 2000 00(200)‐100%Service Charges ‐ Penalties21,460 6,714 30,000 0 0 0(30,000)‐100%Service Charges ‐ Solid Waste3,639,167 355,571 0 0 0 000%Sale Of Materials And Scrap86,927 50,738 45,000 45,000 0 45,00000%Gain/Loss On Assets00 25,0000 00(25,000)‐100%Capital Outlay Offset260,848 432,391 0 0 0 000%Contributions And Donations7,000000 0000%Insurance Settlement781 214 0 0 0 000%Other Revenue9,107 3,367 200 500 0 500300 150%Fund Balance Appropriated00000000%Total Revenue6,326,529 7,133,619 5,810,400 6,554,692 0 6,554,692744,292 13%Harnett County FY 2020-2021 Recommended BudgetPage 108051820 HCBOC Page 213 Other Funds Harnett County FY 2020-2021 Recommended BudgetPage 109051820 HCBOC Page 214 Capital Reserve Funds Capital Reserve Funds account for financial resources that are earmarked for future capital needs. Board of Education Capital Reserve This fund accounts for the expenditures and revenues directly associated with the capital purchases of the Harnett County Schools. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental00 2,202,59200 00‐2,202,592‐100%Miscellaneous0 1,021,5280 1,021,528 1,021,528 0 1,021,528 1,021,528 100%Transfers In00 1,021,52800 00‐1,021,528‐100%Fund Balance00 55,02300 00‐55,023‐100%Total0 1,021,528 3,279,143 1,021,528 1,021,528 0 1,021,528‐2,257,615‐69%ExpensesCapital Outlay0 1,861,857 1,076,551 1,861,857 1,021,528 0 1,021,528‐55,023‐5%Interfund/Budgetary00 731,90000 00‐731,900‐100%Education00 1,470,69200 00‐1,470,692‐100%Total0 1,861,857 3,279,143 1,861,857 1,021,528 0 1,021,528‐2,257,615‐69% Harnett County FY 2020-2021 Recommended BudgetPage 110051820 HCBOC Page 215 Emergency Services Capital Reserve This fund was historically used to account for the expenditures and revenues directly associated with capital purchases for the Harnett County Emergency Services Department. As of the FY 2020‐2026 Approved Capital Improvements Program, those expenses are now accounted for in the General Capital Reserve. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous 22,62500000000%Transfers In805,537 400,350 290,937 400,3500 00‐290,937‐100%Total828,162 400,350 290,937 400,3500 00‐290,937‐100%ExpensesProfessional Services0 84,7000 84,7000 00 0 0%Capital Outlay0 574,458 290,937 574,4580 00‐290,937‐100%Total0 659,158 290,937 659,1580 00‐290,937‐100% Harnett County FY 2020-2021 Recommended BudgetPage 111051820 HCBOC Page 216 General Government Capital Reserve This fund accounts for the expenditures and revenues directly associated with capital purchases for various Harnett County departments (unless otherwise noted). Please refer to the Harnett County Approved 2021 – 2027 Capital Improvements Program document approved by the Harnett County Board of Commissioners on December 16, 2019 for further details. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges52,514 48,2640 48,2640 00 0 0%Miscellaneous 6,42100000000%Proceeds of Debt1,902,95300000000%Transfers In1,348,790 1,000,000 209,520 1,000,000 950,000 0 950,000 740,480 353%Fund Balance00 175,00000 00‐175,000‐100%Total3,310,678 1,048,264 384,520 1,048,264 950,000 0 950,000565,480 147%ExpensesProfessional Services10,730 18,9080 18,9080 00 0 0%Supplies & Materials42,42400000000%Current Services5,8100 209,52000 00‐209,520‐100%Fixed Charges6,460 988,6250 988,6250 00 0 0%Capital Outlay3,271,883 426,552 175,000 426,552 726,302 0 726,302 551,302 315%Interfund/Budgetary 1,299,031 106,2560 106,256 223,698 0 223,698 223,698 100%Total4,636,339 1,540,340 384,520 1,540,340 950,000 0 950,000565,480 147% Harnett County FY 2020-2021 Recommended BudgetPage 112051820 HCBOC Page 217 Parks & Recreation Capital Reserve This fund is used to account for the expenditures and revenues directly associated with capital purchases for improvements to the County’s parks and other recreation facilities. Please refer to the Harnett County Approved 2021 – 2027 Capital Improvements Program document approved by the Harnett County Board of Commissioners on December 16, 2019 for further details. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesTransfers In854,031 315,478 200,000 315,478 200,000 0 200,000 0 0%Fund Balance00 442,73000 00‐442,730‐100%Total854,031 315,478 642,730 315,478 200,000 0 200,000‐442,730‐69%ExpensesProfessional Services0 16,645 30,000 16,6450 00‐30,000‐100%Supplies & Materials2,415 6,915 110,000 6,915 100,000 0 100,000‐10,000‐9%Current Services0 9,000 60,000 9,0000 00‐60,000‐100%Fixed Charges00 390,0000 100,000 0 100,000‐290,000‐74%Capital Outlay571,2200 52,73000 00‐52,730‐100%Total573,635 32,560 642,730 32,560 200,000 0 200,000‐442,730‐69% Harnett County FY 2020-2021 Recommended BudgetPage 113051820 HCBOC Page 218 Sheriff’s Capital Reserve This fund is used to account for the expenditures and revenues directly associated with the capital purchases for the Harnett County Sheriff’s. Please refer to the Harnett County Approved 2021 – 2027 Capital Improvements Program document approved by the Harnett County Board of Commissioners on December 16, 2019 for further details. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous67,498 56,4630 56,4630 00 0 0%Transfers In494,489 450,000 655,603 450,000 450,000 0 450,000‐205,603‐31%Fund Balance 000016,662016,66216,662100%Total561,987 506,463 655,603 506,463 466,662 0 466,662‐188,941‐29%ExpensesCapital Outlay457,101 896,105 655,603 896,105 466,662 0 466,662‐188,941‐29%Total457,101 896,105 655,603 896,105 466,662 0 466,662‐188,941‐29% Solid Waste Post Closure Fund This fund is used to account for any necessary activity associated with maintenance and monitoring functions of the Dunn‐Erwin and Anderson Creek Solid Waste facilities. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesTransfers In000000000%Total000000000%ExpensesProfessional Services 000000000%Total000000000% Harnett County FY 2020-2021 Recommended BudgetPage 114051820 HCBOC Page 219 Debt Service Funds Debt Service funds account for the debt obligations of the County’s three major operating funds: General, Harnett Regional Water, and Solid Waste. General Government Debt Service Fund This fund accounts for the expenditures and revenues directly associated with the debt obligations of the County. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesSales Tax5,904,752 8,682,845 6,933,228 9,310,026 8,000,000 0 8,000,000 1,066,772 15%Services Charges 0001,31400000%Transfers In13,529,968 11,000,000 11,000,000 11,000,000 11,000,000 0 11,000,0000 0%Fund Balance000 498,739 701,829 0 701,829 701,829 100%Total19,434,720 19,682,845 17,933,228 20,810,079 19,701,829 0 19,701,8291,768,601 10%ExpensesDebt Service19,059,742 18,626,098 17,933,228 20,810,079 19,701,829 0 19,701,829 1,768,601 10%Total19,059,742 18,626,098 17,933,228 20,810,079 19,701,829 0 19,701,8291,768,601 10% Harnett Regional Water Debt Service Fund This fund accounts for the expenditures and revenues directly associated with the debt obligations of the Harnett Regional Water System and water and sewer districts. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesTransfers In4,820,5930 6,153,197 4,678,309 4,678,309 0 4,678,309‐1,474,888‐24%Total4,820,5930 6,153,197 4,678,309 4,678,309 0 4,678,309‐1,474,888‐24%ExpensesDebt Service4,510,505 4,777,391 6,153,197 4,678,309 4,678,309 0 4,678,309‐1,474,888‐24%Total4,510,505 4,777,391 6,153,197 4,678,309 4,678,309 0 4,678,309‐1,474,888‐24% Harnett County FY 2020-2021 Recommended BudgetPage 115051820 HCBOC Page 220 Solid Waste Debt Service Fund This fund accounts for the expenditures and revenues directly associated with the debt obligations of the Solid Waste Fund. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesTransfers In000 366,983 366,983 0 366,983 366,983 100%Total000 366,983 366,983 0 366,983366,983 100%ExpensesDebt Service000 366,983 366,983 0 366,983 366,983 100%Total000 366,983 366,983 0 366,983366,983 100% Harnett County FY 2020-2021 Recommended BudgetPage 116051820 HCBOC Page 221 Internal Service Funds Internal service funds account for the financing of goods and services provided by one County department to other County departments on a cost‐reimbursement basis. Dental Insurance Fund This fund is used to account for revenues and expenses of the County’s self‐insured dental coverage for County employees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges472,087 572,781 450,000 455,000 516,000 0 516,000 66,000 15%Total472,087 572,781 450,000 455,000 516,000 0 516,00066,000 15%ExpensesSalary & Benefits388,154 380,544 400,000 400,000 461,000 0 461,000 61,000 15%Fixed Charges48,419 48,682 50,000 55,000 55,000 0 55,000 5,000 10%Total436,573 429,227 450,000 455,000 516,000 0 516,00066,000 15% Employee Clinic Fund This fund accounts for the revenues and expenses of the Health Clinic operated for County employees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges160,355 136,634 173,720 136,634 174,690 0 174,690 970 1%Miscellaneous 04,0000000000%Total160,355 140,634 173,720 136,634 174,690 0 174,690970 1%ExpensesSalary & Benefits116,235 118,942 122,881 118,942 125,616 0 125,616 2,735 2%Supplies & Materials28,313 24,315 29,920 24,315 25,300 0 25,300‐4,620‐15%Current Services1,534182 1,250182 1,085 0 1,085‐165‐13%Fixed Charges23,245 22,739 19,669 22,739 22,689 0 22,689 3,020 15%Total169,326 166,177 173,720 166,177 174,690 0 174,690970 1% Harnett County FY 2020-2021 Recommended BudgetPage 117051820 HCBOC Page 222 Fleet Replacement Fund This fund is used to account for the expenditures and revenues directly associated vehicle replacements for General Fund departments FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges0000 89,508 0 89,508 89,508 100%Miscellaneous0 54,6680‐12,000 27,600 0 27,600 27,600 100%Transfers In500,000 200,000 200,000 200,000 150,000 0 150,000‐50,000‐25%Total500,000 254,668 200,000 188,000 267,108 0 267,10867,108 34%ExpensesCurrent Services0 4,4800 5,850 5,850 0 5,850 5,850 100%Capital Outlay181,709 200,894 200,000 200,894 261,258 0 261,258 61,258 31%Total181,709 205,374 200,000 206,744 267,108 0 267,10867,108 34% Health Insurance Fund This fund is used to account for revenues and expenses of the county’s self‐insured medical coverage for County employees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges9,262,629 8,831,680 8,033,000 9,370,885 9,371,585 0 9,371,585 1,338,585 17%Miscellaneous9,109 11,188 22,000 17,000 17,000 0 17,000‐5,000‐23%Total9,271,738 8,842,868 8,055,000 9,387,885 9,388,585 0 9,388,5851,333,585 17%ExpensesCurrent Services0 6,032 1,0700 3,200 0 3,200 2,130 199%Fixed Charges8,532,560 7,328,853 8,053,930 9,387,885 9,385,385 0 9,385,385 1,331,455 17%Total8,532,560 7,334,886 8,055,000 9,387,885 9,388,585 0 9,388,5851,333,585 17% Harnett County FY 2020-2021 Recommended BudgetPage 118051820 HCBOC Page 223 Information Technology Fund This fund is used to account for the activity associated with the County’s information technology needs. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges950,919 808,960 940,000 861,164 861,164 0 861,164‐78,836‐8%Transfers In1,029,769 350,000 350,000 350,000 350,000 0 350,000 0 0%Total1,980,688 1,158,960 1,290,000 1,211,164 1,211,164 0 1,211,164‐78,836‐6%ExpensesFixed Charges560,488 419,169 533,775 407,000 407,000 0 407,000‐126,775‐24%Non Capitalized Assets 1,023,609 615,915 756,225 804,164 804,164 0 804,164 47,939 6%Total1,584,097 1,035,084 1,290,000 1,211,164 1,211,164 0 1,211,164‐78,836‐6% Retire Health Insurance Fund This fund is used to account for revenues and expenses of the county’s self‐insured medical coverage for eligible County retirees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges1,142,121 543,106 1,220,000 1,501,000 1,500,000 0 1,500,000 280,000 23%Total1,142,121 543,106 1,220,000 1,501,000 1,500,000 0 1,500,000280,000 23%ExpensesFixed Charges897,843 1,411,811 1,220,000 1,501,000 1,500,000 0 1,500,000 280,000 23%Total897,843 1,411,811 1,220,000 1,501,000 1,500,000 0 1,500,000280,000 23% Harnett County FY 2020-2021 Recommended BudgetPage 119051820 HCBOC Page 224 Unemployment Insurance Fund This fund accounts for funds set aside for unemployment claims against Harnett County processed through the NC Department of Commerce Division of Employment Security. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges186,106 207,126 100,000 207,125 250,000 0 250,000 150,000 150%Total186,106 207,126 100,000 207,125 250,000 0 250,000150,000 150%ExpensesSalary & Benefits39,898 14,002 100,000 207,125 250,000 0 250,000 150,000 150%Total39,898 14,002 100,000 207,125 250,000 0 250,000150,000 150% Workers Compensation Insurance Fund This fund is used to account for revenues and expenses of the county’s self‐insured workers compensation for County employees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges903,778 2,397,341 1,100,000 1,714,231 1,200,000 0 1,200,000 100,000 9%Miscellaneous186,828 98,190 953,78800 00‐953,788‐100%Total1,090,606 2,495,531 2,053,788 1,714,231 1,200,000 0 1,200,000‐853,788‐42%ExpensesProfessional Services 0020,0000000‐20,000‐100%Fixed Charges808,383 1,038,031 2,033,788 1,714,231 1,200,000 0 1,200,000‐833,788‐41%Interfund/Budgetary455,5370000 00 0 0%Total1,263,920 1,038,031 2,053,788 1,714,231 1,200,000 0 1,200,000‐853,788‐42% Harnett County FY 2020-2021 Recommended BudgetPage 120051820 HCBOC Page 225 Special Revenue Funds Special revenue funds are used to account for specific revenues that are legally restricted for particular purposes. Automation Enhancement & Preservation Fund This fund accounts for 10 percent of fees collected in the Register of Deed’s Office. These funds are required by NC statutes to be set aside and used to finance expenditures to improve automation in the Register of Deed’s Office. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesServices Charges 56,147 43,220 65,000 65,350 65,000 0 65,000 0 0%Fund Balance00 86,500 86,500 86,5000 86,5000 0%Total56,147 43,220 151,500 151,850 151,5000 151,50000%ExpensesProfessional Services51,637 52,479 150,000 150,000 150,0000 150,0000 0%Fixed Charges21,850 22,591 1,500 1,500 1,5000 1,5000 0%Non Capitalized Assets 014,8930000000%Total73,487 89,963 151,500 151,500 151,5000 151,50000% Concealed Weapons Fund This fund accounts for the proceeds of concealed weapon permits issued by the Harnett County Sheriff’s Office. These funds are used by the Harnett County Sheriff for law enforcement activities. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesServices Charges0 102,474 150,000 102,474 150,000 0 150,0000 0%Total0 102,474 150,000 102,474 150,000 0 150,00000%ExpensesCurrent Services0 77,445 150,000 77,445 150,000 0 150,0000 0%Total0 77,445 150,000 77,445 150,000 0 150,00000% Harnett County FY 2020-2021 Recommended BudgetPage 121051820 HCBOC Page 226 Education & Economic Development Fund This fund has historically accounted for the proceeds of the Article 44*524 expanded sales tax and Article 46 sales tax. As of the FY 2020 budget, proceeds of Article 44*524 are being budgeted in the General Fund. For FY 2021, the Manager is recommending that the balance of Article 44*524 be transferred to the General Fund to balance the budget. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesSales Taxes6,384,225 4,365,4440 4,365,4440 000 0%Services Charges53,050 5,3290 4,0210 000 0%Miscellaneous 288,76000000000%Fund Balance0000 3,343,348 0 3,343,348 3,343,348 100%Total341,810 5,3290 4,021 3,343,348 0 3,343,3483,343,348 100%ExpensesCurrent Services 288,76000000000%Interfund/Budgetary 5,268,571 3,466,6710 3,466,671 3,343,348 0 3,343,348 3,343,348 100%Total5,557,331 3,466,6710 3,466,671 3,343,348 0 3,343,3483,343,348 100% Harnett County FY 2020-2021 Recommended BudgetPage 122051820 HCBOC Page 227 Emergency Response Planning Fund This fund accounts for the expenditures and revenues related to the County’s emergency response readiness for the Harris Nuclear Power Plant. Duke Energy provides an annual allocation for these activities. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesMiscellaneous0 75,000 75,000 75,000 75,000 0 75,0000 0%Total0 75,000 75,000 75,000 75,000 0 75,00000%ExpensesSalary & Benefits0 34,759 32,025 32,866 32,866 0 32,866 841 3%Professional Services000 1,877 1,036 0 1,036 1,036 100%Supplies & Materials0 5,776 4,980 9,500 9,500 0 9,500 4,520 91%Current Services0 4,608 11,749 10,210 10,210 0 10,210‐1,539‐13%Fixed Charges0 21,800 21,246 21,388 21,388 0 21,388 142 1%Non Capitalized Assets0 9,032000 000 0%Total0 75,975 75,000 75,841 75,000 0 75,00000% Harnett County FY 2020-2021 Recommended BudgetPage 123051820 HCBOC Page 228 Emergency Telephone Fund This fund accounts for the surcharge billed to telephone customers, the proceeds of which are restricted to expenses related to dispatching emergency (911) calls. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesOther Taxes0 835,813 863,219 893,534 893,534 0 893,534 30,315 4%Fund Balance00 73,061 41,011 46,011 0 46,011‐27,050‐37%Total0 835,813 936,280 934,545 939,545 0 939,5453,265 0%ExpensesSupplies & Materials0 2,818 3,000 4,000 4,000 0 4,000 1,000 33%Current Services0 9,009 427,305 425,305 425,305 0 425,305‐2,000 0%Fixed Charges0 863,596 500,975 487,240 492,240 0 492,240‐8,735‐2%Non Capitalized Assets00 5,000 18,000 18,000 0 18,000 13,000 260%Total0 875,423 936,280 934,545 939,545 0 939,5453,265 0% Fines & Forfeitures Fund This trust fund accounts for the collection and payment of legally restricted fines and forfeitures to the Harnett County Board of Education. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesMiscellaneous0 104,3820 104,382 104,382 0 104,382 104,382 100%Total0 104,3820 104,382 104,382 0 104,382104,382 100%ExpensesCurrent Services0 104,3820 104,382 104,382 0 104,382 104,382 100%Total0 104,3820 104,382 104,382 0 104,382104,382 100% Harnett County FY 2020-2021 Recommended BudgetPage 124051820 HCBOC Page 229 Public Safety Fund Historically, this fund has accounted for the consolidated expenditures and revenues associated with public safety functions. These programs have now been moved to separate funds to more effectively track and report activity. The only remaining program budgeted here is the Governor’s Highway Safety grant, which ends September 30, 2020. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesAd Valorem Taxes7,338,48600000000%Other Taxes793,157 1090 1090 000 0%Federal Intergovernmental 114,0810 50,5630 18,780 0 18,780‐31,783‐63%State Intergovernmental 55,242 26,870 96,500 26,8700 00‐96,500‐100%Services Charges469,512 327,7800 327,7800 000 0%Miscellaneous 2,189,23300000000%Transfers In‐194,0110‐38,56300 00 38,563‐100%Fund Balance00 11,65900 00‐11,659‐100%Total10,765,699 354,758 120,159 354,759 18,780 0 18,780‐101,379‐84%ExpensesSalary & Benefits33,647 63,260 77,126 63,26018,780 0 18,780‐58,346‐76%Professional Services1,6000 5,50000 00‐5,500‐100%Supplies & Materials25,062 1,984 16,200 1,9840 00‐16,200‐100%Current Services154,309 394 5,800 3940 00‐5,800‐100%Fixed Charges1,189,509 1,498 81,000 1,4980 00‐81,000‐100%Capital Outlay 74,20100000000%Contracts & Grants 8,859,256 49,000 11,659 49,0000 00‐11,659‐100%Interfund/Budgetary22,0000000 000 0%Total10,359,583 116,136 197,285 116,136 18,780 0 18,780‐178,505‐90% Harnett County FY 2020-2021 Recommended BudgetPage 125051820 HCBOC Page 230 Radio System Fund This funds accounts for the revenues charged to towns and emergency response agencies for use of the County’s emergency radio system. Funds are used to operate and maintain the radio system. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesServices Charges0 30,300 357,900 369,000 369,000 0 369,000 11,100 3%Total0 30,300 357,900 369,000 369,000 0 369,00011,100 3%ExpensesProfessional Services0 24,250 50,000 25,000 25,000 0 25,000‐25,000‐50%Supplies & Materials00 5,000 5,000 5,000 0 5,0000 0%Current Services0 73,704 66,295 141,400 141,400 0 141,400 75,105 113%Fixed Charges0 132,376 186,605 197,600 197,600 0 197,600 10,995 6%Capital Outlay0050,0000000‐50,000‐100%Total0 230,331 357,900 369,000 369,000 0 369,00011,100 3% Revaluation Fund By law the county is required to set aside annually a portion of the cost of the reappraisal of real property required by state law. This fund accounts for the transfer from the General Fund and the expenses associated with the reappraisal. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesTransfers In00 690,0000‐690,000 0‐690,000‐1,380,000‐200%Total00 690,0000‐690,000 0‐690,000‐1,380,000‐200%ExpensesProfessional Services00 690,0000 690,000 0 690,0000 0%Total00 690,0000 690,000 0 690,00000% Harnett County FY 2020-2021 Recommended BudgetPage 126051820 HCBOC Page 231 Special Districts Fund This fund accounts for the revenues of the County’s 18 fire and rescue districts and one special school district. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesAd Valorem Taxes0 7,756,333 7,545,972 8,917,368 8,398,696 0 8,398,696 852,724 11%Miscellaneous0 1,519,244 1,393,644 1,682,190 1,598,664 0 1,598,664 205,020 15%Total0 9,275,577 8,939,616 10,599,558 9,997,360 0 9,997,3601,057,744 12%ExpensesContracts & Grants0 8,999,251 8,939,616 10,599,558 9,997,360 0 9,997,360 1,057,744 12%Total0 8,999,251 8,939,616 10,599,558 9,997,360 0 9,997,3601,057,744 12% Veterans Treatment Court Fund This fund accounts for the revenues and expenses of the treatment court for veterans. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 473,678 467,588 361,795 33,923 33,923 0 33,923‐327,872‐91%Miscellaneous00 85,00000 00‐85,000‐100%Transfers In00 50,0000 48,893 0 48,893‐1,107‐2%Fund Balance00048,89300000%Total473,678 467,588 496,795 82,816 82,816 0 82,816‐413,979‐83%ExpensesSalary & Benefits0 5,558 11,963 3,000 3,000 0 3,000‐8,963‐75%Professional Services 103,693 186,904 241,092 41,373 41,373 0 41,373‐199,719‐83%Supplies & Materials21,916 18,847 23,424 2,200 2,200 0 2,200‐21,224‐91%Current Services71,93178,219 54,556 6,796 6,796 0 6,796‐47,760‐88%Fixed Charges283,081 177,660 165,760 29,447 29,447 0 29,447‐136,313‐82%Capital Outlay 19,50000000000%Total500,121 467,188 496,795 82,816 82,816 0 82,816‐413,979‐83% Harnett County FY 2020-2021 Recommended BudgetPage 127051820 HCBOC Page 232 Workforce Development (WIA) Fund This fund accounts for grant funds used to provide job placement and education opportunities to eligible participants in Harnett and Sampson counties. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 765,648 683,906 756,392 104,370 787,153 0 787,153 30,761 4%Miscellaneous03203200000%Total765,648 683,938 756,392 104,402 787,153 0 787,15330,761 4%ExpensesSalary & Benefits487,333 395,914 463,231 507,615 498,503 0 498,503 35,272 8%Supplies & Materials4,293 8,193 5,837 14,030 5,837 0 5,8370 0%Current Services251,334 234,565 26,696 260,200 26,135 0 26,135‐561‐2%Fixed Charges22,115 17,859 17,643 26,568 17,643 0 17,6430 0%WIOA Program00 242,985 239,035 239,035 0 239,035‐3,950‐2%Total765,075 656,532 756,392 1,047,449 787,153 0 787,15330,761 4% Harnett County FY 2020-2021 Recommended BudgetPage 128051820 HCBOC Page 233 Appendices Harnett County FY 2020-2021 Recommended BudgetPage 129051820 HCBOC Page 234 Appendix 1: Recommended Fee Changes Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue General Fund Animal Services Increase Rabies Lab Testing Container Fee 25 50 Per Container Animal Services is charged $22.60 per shipment for time critical and biohazardous specimens and $13.10 for a courier fee bringing the cost to $35.40 per shipment. This does not include the cost of the boxes required to be used for shipping which cost $5‐$16 depending on size and averages out to be $12 per boxes based on the three sizes we keep in stock. When you consider the additional cost of officer time to pick up, preparation of the specimen, the supplies to process, drop off at courier, time and mileage we propose a $50 fee. 0 Animal Services New Large Livestock Adoption Fee 0 100 Per Animal Owner surrender livestock are not required to be auctioned and not all animals sell at auction. A set adoption fee is proposed for such cases 0 Animal Services New Small Livestock Adoption Fee 0 25 Per Animal Owner surrender livestock are not required to be auctioned and not all animals sell at auction. A set adoption fee is proposed for such cases 0 Animal Services New Poultry/Fowl Adoption Fee 0 5 Per Animal Owner surrender livestock are not required to be auctioned and not all animals sell at auction. A set adoption fee is proposed for such cases 0 Development Services Change Commercial Mechanical Permits % of job cost 90.00 Up To Two Units Being Changed Out Adjusted to conform to NCGS changes 0 Development Services Change Commercial Mechanical Permits % of job cost 110.00 More Than Two Units Being Changed Out Adjusted to conform to NCGS changes 0 Emergency Medical Services New Specialty Care N/A 1,279.82 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 52,289 Harnett County FY 2020-2021 Recommended BudgetPage 130051820 HCBOC Page 235 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Medical Services New Round Trip N/A 829.50 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 338,910 Emergency Medical Services Increase ALS 1: Emergency 428.20 748.21 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 1,888,059 Emergency Medical Services Increase ALS 1: Non‐Emergency 270.44 472.55 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 131,372 Emergency Medical Services Increase ALS 2: Emergency 619.77 1,082.94 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 69,476 Emergency Medical Services New ALS Routine Disposable Supplies 0.00 90.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 544,500 Emergency Medical Services Increase BLS‐ Emergency 360.59 630.07 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 565,908 Emergency Medical Services New BLS Routine Disposable Supplies 0.00 75.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 157,500 Emergency Medical Services Increase BLS Non‐Emergency 225.37 393.80 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 951,630 Emergency Medical Services New Defibrillation 0.00 85.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 1,955 Emergency Medical Services New Intubation 0.00 125.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 10,000 Emergency Medical Services New IV Supplies 0.00 25.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 129,250 Harnett County FY 2020-2021 Recommended BudgetPage 131051820 HCBOC Page 236 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Medical Services Increase Loaded Patient Mileage 11.43 13.33 Per Loaded Mile Recommendation from 3rd party billing company and comparison of surrounding counties. 27,550 Emergency Medical Services New Oxygen 0.00 20.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 7,700 Emergency Services Increase 90 Day Explosive Material 200.00 250.00 Per Site Increase to align with neighboring jurisdictions; increases the permit time allowance as well. 50 Emergency Services Increase Amusement Building 50.00 75.00 Per Site Increase to align with neighboring jurisdictions. 0 Emergency Services Increase Automatic Fire Extinguishing System 35.00 50.00 Per System And $2 Per Head Increase to align with neighboring jurisdictions and to support increase of permits with an increased time involved in the number of devices being inspected as a baseline. 180 Emergency Services Increase Carnivals/Fairs 50.00 75.00 Per Event Increase to align with neighboring jurisdictions; also helps compensate for a decrease in these types of permits due to code changes dealing with tents/canopies. 225 Emergency Services New Change In Liquid Tanks 0.00 75.00 Per Tank Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Combustible Dust Producing Operations 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0 Emergency Services Increase Covered Mall Buildings (Not Individual Tenant Space 50.00 75.00 Per Site Increase to align with neighboring jurisdictions. 0 Harnett County FY 2020-2021 Recommended BudgetPage 132051820 HCBOC Page 237 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Services Increase Exhibit/Trade Shows/Festivals 50.00 75.00 Per Event Increase to align with neighboring jurisdictions; also helps compensate for a decrease in these types of permits due to code changes dealing with tents/canopies. 300 Emergency Services Increase Fire Alarm Detection System And Related Equipment 35.00 50.00 Per System And $2 Per Head Increase to align with neighboring jurisdictions and to support increase of permits with an increased time involved in the number of devices being inspected as a baseline. 195 Emergency Services Increase Fireworks Display 100.00 150.00 Per Visit Increase to align with neighboring jurisdictions and to support a more involved permit process required by aligning with code and commissioner approval. 500 Emergency Services New Liq/Gas Fueled Vehicles In Assembly Buildings 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Liquid Dispensing ‐ AGST/UGST To Vehicles 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Liquid Dispensing ‐ Tanker To Vehicle 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Liquid Use/Dispensing/ Storage/ Transportation 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 750 Harnett County FY 2020-2021 Recommended BudgetPage 133051820 HCBOC Page 238 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Services New Manufacture/ Process Liquids 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Private Fire Hydrants 0.00 75.00 Per Hydrant Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0 Emergency Services Increase Re‐Inspection (Storage Tank) 50.00 100.00 Per Visit Increase to align with neighboring jurisdictions; also to ensure contractors are properly completing and calling for inspections since the process is critical and involving flammable liquids / hazmat. 50 Emergency Services New Spraying Or Dipping Operations 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services Increase Standpipes 50.00 150.00 Per Building Increase to align with neighboring jurisdictions; very few standpipe permits are issued showing and there will be no effect on current businesses. 0 Emergency Services New Vehicles In Assembly Buildings 0.00 75.00 Per Permit Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0 General Services‐Restitution Increase Juvenile Restitution Service Fee 5.00 7.25 Per Hour The fee is being increased to the Federal Minimum Wage as recommended by the North Carolina Department of Public Safety's Area Consultant. This fee is charged to Solid Waste for the hours juveniles earn maintaining waste pick up on County roads. Also each hour a juvenile decides to pay instead of earn is charged the fee per hour. 2,000 Harnett County FY 2020-2021 Recommended BudgetPage 134051820 HCBOC Page 239 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Health Increase Flu Vaccine Quad 48.00 55.00 Per Dose Increased due to Medicaid reimbursement rates 0 Health Increase HPV Vaccine (3 Dose) Gardasil 585.00 720.00 Per 3 Doses Increased due to Medicaid reimbursement rates 0 Health Increase Proquad (Mmr & Varicella) 225.00 232.00 Per Dose Cost of vaccine has increased. 0 Health Increase Varicella 133.00 145.00 Per Dose Cost of vaccine has increased. 0 Information Technology Increase Email Hosting For Towns: Microsoft Exchange Mailbox 100 Users Or More 3.00 6.00 Per User Email Box Per Month This increase is due to additional services being added ‐ Email Archiving. 7,560 Information Technology Increase Email Hosting For Towns: Microsoft Exchange Mailbox Under 100 Users 4.00 7.00 Per User Email Box Per Month This increase is due to additional services being added ‐ Email Archiving. 10,820 Information Technology New Netmotion VPN License Fee Town Fee 0.00 6.00 Per User Per Month Charging towns and fire departments for VPN usage. 3,600 Parks & Rec New Adult Softball Men's Team Fee (Church League) 550.00 Per Team Related to expansion request. These fees should give the county 100% cost recovery. 9,350 Parks & Rec New Adult Softball Women's Team Fee (Church League) 500.00 Per Team Related to expansion request. These fees should give the county 100% cost recovery. 4,500 Parks & Rec Increase Ballfield Rental: Each Additional Hour 10.00 15.00 Per Hour Renters tell us we have the lowest rental costs for fields by far. Demand exceeds availability and costs for field maintenance continue to increase. Most field renters are reserving the field for only 2 hours and would only increase their cost by $5 for each field rental. 1,500 Parks & Rec Increase Ballfield Rental: Half Day (Up To 5 Hours 50.00 60.00 Per Half Day This increase is related to the increase above. 0 Harnett County FY 2020-2021 Recommended BudgetPage 135051820 HCBOC Page 240 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Parks & Rec Increase Multipurpose Field Rental: Field Preparation 20.00 30.00 Per Field We received our first request for multipurpose field prep in 2019. We realized the $20 was not worth the amount of time and materials required to prepare a field. 80 Parks & Rec Increase Senior Golf Tournament Participation Fee 25.00 30.00 Per Participant With the increases of costs of green fees, trophies, and food; an increase is needed for an 85‐100% cost recovery. 200 Enterprise Funds Harnett Regional Water Increase Bulk Sewer Capacity Holders 2.05 2.30 1,000 Gallons Cost of Service 450,000 Harnett Regional Water Increase Bulk Sewer Linden Oaks 2.38 2.60 1,000 Gallons Cost of Service 30,000 Harnett Regional Water Increase Bulk Water 2.38 2.60 1,000 Gallons Cost of Service 175,000 Harnett Regional Water Increase Bulk Water Capacity Holders 1.85 2.05 1,000 Gallons Cost of Service 450,000 Harnett Regional Water Increase Bulk Water Woodlake 2.77 2.90 1,000 Gallons Cost of Service 10,000 Solid Waste Increase Availability Fee 65.00 80.00 Per Household No increase since FY 2013. The department is not able to keep up with post‐closure and capital obligations. 750,000 Solid Waste Increase C & D Landfill Tipping Fee 45.00 48.00 Per Ton No increase in the last 3 years and more in line with surrounding counties 84,000 Solid Waste Increase Collection Hauler Permit 100.00 125.00 Per Permit No increase in the last 3 years / more in line with surrounding counties 2,250 Solid Waste Increase Mattress / Box Spring Small 2.00 5.00 Per Mattress Currently, all mattresses are the same fee and this brings the fee in line with the minimum charge below. 0 Solid Waste New Minimum Charge 0.00 5.00 Per Load Establish a minimum charge. 0 Harnett County FY 2020-2021 Recommended BudgetPage 136051820 HCBOC Page 241 HARNETT COUNTY Approved 2021-2027 Capital Improvements Program Appendix 2 Harnett County FY 2020-2021 Recommended Budget Page 137 051820 HCBOC Page 242 Table of Contents Readers Guide 1 Action Summary 2 Total Cost of Projects by Year 3 Funding Sources 5 Operating Budget Effects 6 Completed Projects 7 Projects: General Fund 8 Benhaven (former) School Renovation 9 Board of Elections Voting Equipment Replacement 11 Boone Trail School (former) Demolition 12 Emergency (VIPER) Radios Replacement 13 Emergency Medical Services (EMS) Convalescent Transport Unit Replacements 15 Emergency Medical Services (EMS) Emergency Transport Unit Replacements 16 Emergency Medical Services (EMS) Transport Unit Remounts 17 Fleet Management and Replacement System 18 Government Complex Park Development (Current and Future Phases) 19 Greenway Trail Construction Capital Reserve Appropriation 21 Harnett County Resource Center & Library and Department of Social Services (DSS) 23 Harnett County Sheriff’s 911 Dispatching Software Replacement 25 Harnett County Sheriff’s Detention Center Security Intercom Replacement 26Harnett County Sheriff’s Detention Center Video Surveillance System Upgrade27Harnett County Sheriff's Records Software Replacement 28 Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation 29 Harnett Regional Jetport (HRJ) Apron Expansion 30 Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting 31 Northwest Harnett Emergency Radio Tower Replacement 33 Parks Capital Reserve Appropriations 33 Patriots Park Development (Current and Future Phases) 34 Public Library Radio Frequency Identification (RFID) Installation 36 Sheriff Capital Reserve 38 Social Services and Commons Area Roof Replacement 39 Tax Reappraisal Fund 40 Solid Waste 41 Solid Waste Bulldozer 42 Future Projects 43Harnett County FY 2020-2021 Recommended BudgetPage 138051820 HCBOC Page 243 THIS PAGE WAS INTENTIONALLY LEFT BLANK Harnett County FY 2020-2021 Recommended BudgetPage 139051820 HCBOC Page 244 Readers Guide Project Status Project Budget: The budget for the project as approved by project ordinance or as approved in the FY 2020-2026 CIP. Project Totals: Totals all expenditures and revenues, even those expended or received in previous years. Totals operating costs, but not those spent prior to FY 2019. Project Element: Expense Funding Source: Revenue Operating Effect: Impact on Operating Budget. Harnett County FY 2020-2021 Recommended BudgetPage 140051820 HCBOC Page 245 Action Summary Below is a summary of the status of projects in the CIP. Those that are shown as "approved" have already been approved by the Board of Commissioners, either in the FY 2020-2026 or by separate action and there is no substantial change in the project. New (has not been in a previous CIP) Benhaven (former) School Renovation Board of Elections Voting Equipment Replacement Emergency (VIPER) Radios Replacement Emergency Medical Services (EMS) Convalescent Transport Unit Replacements Greenway Trail Construction Capital Reserve Appropriation Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation Public Library Radio Frequency Identification (RFID) Installation Solid Waste Bulldozer Replacement Approved-No Contracts (approved in a previous CIP; all or part of the main contract has not been executed, but the project may be in design)Emergency Medical Services (EMS) Emergency Transport Unit Replacements Emergency Medical Services (EMS) Transport Unit Remounts Fleet Management and Replacement System Harnett County Sheriff’s 911 Dispatching Software Replacement Harnett County Sheriff’s Detention Center Security Intercom Replacement Harnett County Sheriff’s Detention Video Surveillance System Upgrade Harnett County Sheriff's Records Software Replacement Harnett Regional Jetport (HRJ) Apron Expansion Northwest Harnett Emergency Radio Tower Replacement Parks Capital Reserve Appropriations Sheriff Capital Reserve Social Services and Commons Area Roof Replacement Approved-Contracts Let (approved in a previous CIP; main contract has been executed and project is underway)Government Complex Park Development (Current and Future Phases) Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Patriots Park Development (Current and Future Phases) Tax Reappraisal Fund Completed (wholly complete with no remaining expenses) Boone Trail School (former) Demolition Courthouse HVAC Cooling Towers Replacement Future (the county does not have sufficient data or revenue to schedule the project; the project may be scheduled in future CIP)Anderson Creek Park Development (Future Phases) Boone Trail Park Development Courthouse Shell-Space Upfit Fleet Maintenance Facility Improvement or Replacement Harnett County Sheriff’s Detention Center Housing Unit Addition Harnett County Sheriff’s Detention Center Kitchen and Laundry Equipment Replacement Harnett County Sheriff's Office and Detention Center Generator Purchase and Installation Harnett Regional Jetport (HRJ) New Terminal Construction HVAC Control Upgrades and Standardization in Multiple Locations Neills Creek Park Roadway Construction Northwest Convenience Center Relocation Northwest Harnett Park Development Old Jail Demolition and Relocation of Building Systems for Emergency Services Public Library Mobile Outreach Vehicle Public Library Western Harnett Service Expansion Shawtown Community Park Development Harnett County FY 2020-2021 Recommended BudgetPage 141051820 HCBOC Page 246 Total Cost of Each Project by YearPrior to FY 2020Current Year:FY 2020Year 1:FY 2021Year 2:FY 2022Year 3:FY 2023Year 4:FY 2024Year 5:FY 2025TotalsYear 6:FY 2026Year 7:FY 2027911Harnett County Sheriff’s 911 Dispatching Software Replacement0 497,588 0 0 0 0 0497,588000497,58800000 497,588Total 91100GeneralBenhaven (former) School Renovation0 337,0800 499,375000836,45500Board of Elections Voting Equipment Replacement 0 0 0 334,278 0 0 0334,27800Boone Trail School (former) Demolition 87,500 140,020 0 0 0 0 0227,52000Emergency (VIPER) Radios Replacement 0000002,869,8662,869,86600Emergency Medical Services (EMS) Convalescent Transport Unit Replacements00264,0540000264,05400Emergency Medical Services (EMS) Emergency Transport Unit Replacements0 0 0 242,162 249,426 0 264,3921,300,628544,648 0Emergency Medical Services (EMS) Transport Unit Remounts0 224,512 248,785 128,035 0 135,717 140,099877,14800Fleet Management and Replacement System 0 200,000 200,000 200,000 200,000 200,000 01,000,00000Government Complex Park Development (Current and Future Phases)84,501 610,000 105,499 0 0 0 0800,00000Greenway Trail Construction Capital Reserve Appropriation0 0 100,000 100,000 100,000 100,000 100,0001,000,000250,000 250,000Harnett County Resource Center & Library and Department of Social Services (DSS) Addition1,054,997 16,717,602 8,529,899 0 0 0 026,302,49800Harnett County Sheriff’s Detention Center Security Intercom Replacement00130,6120000130,61200Harnett County Sheriff’s Detention Center Video Surveillance System Upgrade0 58,557 0 296,971 0 0 0355,52800Harnett County Sheriff's Records Software Replacement 0 139,632 0 0 0 0 0139,63200Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation02,092,668000002,092,66800Harnett Regional Jetport (HRJ) Apron Expansion 0 296,500 3,423,769 0 0 0 03,720,26900Harnett County FY 2020-2021 Recommended BudgetPage 142051820 HCBOC Page 247 Total Cost of Each Project by YearPrior to FY 2020Current Year:FY 2020Year 1:FY 2021Year 2:FY 2022Year 3:FY 2023Year 4:FY 2024Year 5:FY 2025TotalsYear 6:FY 2026Year 7:FY 2027Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting0 411,00000000411,00000Northwest Harnett Emergency Radio Tower Replacement43,992 875,000 0 0 0 0 0918,99200Parks Capital Reserve Appropriations 750,000 200,000 200,000 200,000 200,000 200,000 200,0002,350,000200,000 200,000Patriots Park Development (Current and Future Phases)0 347,00000000347,00000Public Library Radio Frequency Identification (RFID) Installation00153,8530000153,85300Sheriff Capital Reserve 1,844,489 450,000 450,000 450,000 450,000 450,000 450,0005,444,489450,000 450,000Social Services and Commons Area Roof Replacement 0 0 0 299,880 0 0 0299,88000Tax Reappraisal Fund0 690,000 690,000 690,0000002,070,000003,865,479 23,789,571 14,496,471 3,440,701 1,199,426 1,085,717 4,024,357 54,246,370Total General1,444,648 900,000Solid WasteSolid Waste Bulldozer Replacement0 400,00000000400,000000400,00000000400,000Total Solid Waste00Harnett County FY 2020-2021 Recommended BudgetPage 143051820 HCBOC Page 248 Funding SourcesThe table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants.Prior to FY 2020Current Year:FY 2020Year 1:FY 2021Year 2:FY 2022Year 3:FY 2023Year 4:FY 2024Year 5:FY 2025TotalsYear 6:FY 2026Year 7:FY 2027911 Fund0 222,67400000222,67400Article 44 Capital Reserve0 220,917 342,3770000563,29400Asset Forfeiture Funds 0 139,632 0 0 0 0 0 139,63200Bond Premium0 3,847,498000003,847,49800Capital Reserves 0 368,084 551,302 1,004,355 249,426 135,717 2,983,685 5,837,217544,6480General Obligation Bond Proceeds0 604,5080 499,3750001,103,88300Grants, Gifts, Etc. 0 2,515,501 3,249,532 0 0 0 0 5,765,03300Installment Debt0 12,615,101 8,529,899000021,145,00000Parks Capital Reserve 84,501 609,750 52,749 0 0 0 0 747,00000Sheriff's Capital Reserve0 58,557 130,612 296,971000486,14000Solid Waste Fund Balance 0 204,262 0 0 0 0 0 204,26200Solid Waste Operating Budget 0 195,738 0 0 0 0 0 195,73800Transfer from General Fund 3,736,986 1,935,023 1,640,000 1,640,000 950,000 950,000 750,000 13,402,009900,000 900,000Transfer from the Radio System (VIPER) Capital 43,992 1,149,9140000 166,6891,360,59500Utility Fund 0 0 0 0 0 0 123,983 123,983003,865,479 24,687,159 14,496,471 3,440,701 1,199,426 1,085,717 4,024,35755,143,958Total 1,444,648 900,000Harnett County FY 2020-2021 Recommended BudgetPage 144051820 HCBOC Page 249 Operating Budget Effects The table below shows the combined effect on the operating budget of the recommended projects for the next seven years. Operating effects include debt service, increased operating costs, decreased operating costs, additional revenues, and appropriation of revenue necessary to fund the project. Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Year 6: FY 2026 Year 7: FY 2027 911 Increased Operating Costs 0 0 0 8,399 8,650 8,910 9,177 9,453 9,736 0 0 0 8,399 8,650 8,910 9,177Total 911 9,453 9,736 General Debt Service 0 457,021 2,000,950 1,958,550 1,916,150 1,868,450 1,815,450 1,762,450 1,709,450 Decreased Costs 0 0 -259,077 -186,189 -186,189 -186,189 -152,260 -124,240 -124,240 Increased Operating Costs 0 33,700 470,070 587,641 615,026 732,976 703,925 744,001 735,995 Increased Revenue 0 -425 -3,850 -3,850 -3,850 -3,850 -3,850 -3,850 -3,850 Transfer from General Fund 837,500 1,454,532 3,191,634 2,496,761 1,304,583 1,221,441 987,511 540,775 450,000 837,500 1,944,828 5,399,727 4,852,913 3,645,720 3,632,828 3,350,776Total General 2,919,136 2,767,355 Solid Waste Decreased Costs 0 0 -18,000 -18,000 0 0 0 0 0 Solid Waste Fund Balance 0 204,262 0 0 0 0 0 0 0 Solid Waste Operating Budget 0 195,738 0 0 0 0 0 0 0 0 400,000 -18,000 -18,000 0 0 0Total Solid Waste 0 0 Harnett County FY 2020-2021 Recommended Budget Page 145 051820 HCBOC Page 250 Completed Projects The following projects were completed as of June 30, 2019. Project Name Brief Description Final Project Budget Final Cost Completion Date Courthouse HVAC Cooling Towers Replacement Replace HVAC cooling towers at the courthouse, 301 W. Cornelius Blvd, Lillington. The existing coolers are outdated and have had extensive repairs. Scheduling the cooling towers for replacement will help ensure they are replaced before catastrophic failure. $114,000 $101,682 06/11/2019 Harnett County FY 2020-2021 Recommended Budget Page 146 051820 HCBOC Page 251 General Fund Projects Harnett County FY 2020-2021 Recommended BudgetPage 147051820 HCBOC Page 252 Benhaven (former) School Renovation New Renovate the former Benhaven Elementary School, located at 2815 Olivia Road, Sanford, in three phases to provide space for county functions, an early college, and community partner organizations. First, focus on stabilizing the roofs and HVAC systems, which have deteriorated since Harnett County Schools moved out of the building. Second, demolish the cafeteria to provide adequate space for required parking. Finally, obtain a more detailed cost estimate for the remaining work. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 337,080 0 499,375 0 0 0 836,455000 0 337,080 0 499,375 0 0 0 836,455Total Project Element 0 0 0 Funding Source Capital Reserves 0 143,572 0 0 0 0 0 143,572000 General Obligation Bond Proceeds 0 193,508 0 499,375 0 0 0 692,883000 0 337,080 0 499,375 0 0 0 836,455Total Funding Source 0 0 0 Operating Effect Debt Service 0 0 0 0 0 0 0 0000 Increased Operating Costs 0 30,200 38,121 47,167 48,583 50,041 51,543 373,428053,090 54,683 Transfer from General Fund 0 0 143,572 0 0 0 0 143,572000 0 30,200 181,693 47,167 48,583 50,041 51,543 517,000Total Operating Effect 0 53,090 54,683 Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. The community has expressed interest in saving and repurposing the old school for a community center, while several county departments, including Parks & Recreation and Harnett County Public Library, have expressed interest in having satellite locations in this part of the county. The county engaged Ellington Design Group to evaluate the buildings on the site and determine the scope of work needed to bring the buildings up to code. A space program and feasibility study will need to be done to determine the full cost of the renovations. After negotiations with the Board of Education, the former school was turned over to the county on September 25, 2019. Another tract was conveyed in October, when it was discovered that it was not included in the original deed. The former Benhaven School campus is in an advantageous location to provide additional County and other services to residents living in the unincorporated areas of western Harnett County. Residents in this part of the County have asked for more engagement from the County and members of the Benhaven Community have expressed an interest in seeing the former campus reused. The following buildings are available on the campus: Building 1: The main school building is 24,662 square feet. No specific purpose has been identified for this building, though preserving the auditorium has been identified as a key concern, since this is one of the largest assembly spaces in the county. This would likely be space reserved for County departments and partner organizations to provide satellite services on the campus. Building 2: The shop/media center building is 6,771 square feet. Immediately after the roof and conditioning issues are addressed, Parks & Recreation would Define Problem Harnett County FY 2020-2021 Recommended Budget Page 148 051820 HCBOC Page 253 Benhaven (former) School Renovation New like to move into this building to establish a presence on the campus and to provide space for equipment to maintain the campus. Building 3: The preschool building is 4,670 square feet. Following renovations, which are not yet scheduled in the CIP, the Harnett County Public Library would like to use this space to provide programming, as well as a small collection of materials, much like Boone Trail. Building 4: The cafeteria building is 13,000 square feet and is set to be demolished in FY 2023 so that code-required parking can be provided on the site. The gymnasium building (square footage unknown). Following renovations, which are not yet scheduled in the CIP, Harnett County Schools would like to establish another campus of Harnett Early College. The gym would be shared with Parks and Recreation for use outside school hours. No cost estimate has been obtained for bringing this building up to code or for renovating it. The building is currently not conditioned because the school system removed the HVAC units. Additionally, the site includes athletic fields, which Parks & Recreation would like to use. Improvements to the septic system or connection to county sewer may be needed for future development of the site. Over three phases, develop the site to preserve most of the existing buildings and renovate them for a branch library, parks maintenance shop, and other county and community uses. First, in FY 2020 stabilize the buildings by conditioning them, repairing the shop roof, replacing the library roof, providing a lock system, and establishing a presence by housing a Parks and Recreation crew on the site. In addition to deterring vandalism, the crew will maintain the grounds. Second, in FY 2023 demolish the cafeteria to provide adequate space for parking. Third, in the future, retain the services of an architect to provide a building program and cost estimate for work needed beyond the code updates specified by Ellington Design. Funds for the architect will need to be budgeted when the Board of Commissioners wants to move forward with the third phase. •Do nothing: If nothing is done, the buildings will continue to deteriorate, eventually to the point they cannot be used. The site will become overgrown and vandalism will likely continue, further damaging the buildings. •Demolish all buildings. While this is the most cost-effective solution, it defeats the purpose of the county taking ownership of the site and does nothing to address the community’s interest in preserving and repurposing the buildings or departments’ interest in providing satellite offices. •Move forward with the recommended solution, explained above. Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 149 051820 HCBOC Page 254 Board of Elections Voting Equipment Replacement New Replace 22 voting tabulators and 22 Automark ballot marking devices purchased in 2006, as requested by the Harnett County Board of Elections. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 0 0 334,278 0 0 0 334,278000 0 0 0 334,278 0 0 0 334,278Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 0 334,278 0 0 0 334,278000 0 0 0 334,278 0 0 0 334,278Total Funding Source 0 0 0 Operating Effect Decreased Costs 0 0 0 -25,200 -25,200 -25,200 -25,200 -151,2000-25,200 -25,200 Increased Operating Costs 0 0 0 0 23,405 24,107 24,830 124,259025,575 26,342 Transfer from General Fund 0 0 167,139 167,139 0 0 0 334,278000 0 0 167,139 141,939 -1,795 -1,093 -370 307,337Total Operating Effect 0 375 1,142 In 2006 the Board of Elections used state and federal funds to purchase 22 M100 voting tabulators and 22 Automark ballot marking devices from Elections Systems & Software (ES&S). The machines have a useful life of 10 to 15 years and are nearing the end of this period. While ES&S will continue to service and repair the voting machines, the company has developed new voting machines, which have been certified by the State Board of Elections. Two other companies have been certified as well. As North Carolina counties replace their aging voter equipment, ES&S will likely change its focus to the new products. In the future it may become difficult to service the county’s existing equipment if replacement parts can no longer be obtained. Although, the Elections Office has not had any machine failures yet, ES&S is having to repair more issues such as replacing batteries, clock chips, scanner bars, etc. The current vendor (ES&S) is still willing to maintain as long as replacement parts are available; however, the majority of counties are in the process of upgrading or will be soon. The Board of Elections requests that the county fund the replacement of existing voting equipment before it starts to fail. In order to move forward with purchasing new equipment, the State Board of Elections requires that the county Board of Elections follow this process: 1) view a demonstration of the certified voting equipment at a public meeting; 2) make a preliminary recommendation to the Board of Commissioners; 3) test the equipment in at least one precinct during an election; 4) seek approval by the State Board of Elections after the test; and 5) make a final recommendation to the Board of Commissioners. The Elections Director recommends completing steps 1 and 2 at the beginning of FY 2022 so that the Board of Elections can test the equipment in the October or November 2021 municipal elections. The goal is to complete the process and have it ready for use during the 2022 primary election. While the county can continue to repair existing equipment as long as replacement parts are available, the equipment is nearing the end of its useful life. Because of the five-step process to obtain approval for voting machines explained below, the county should plan the purchase and cannot decide in a short timeframe that it must be replaced. The State Board of Elections has certified three vendors. The local Board of Elections will hold a demonstration from these vendors as a first step in its process to replace the existing equipment. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 150 051820 HCBOC Page 255 Boone Trail School (former) Demolition Completed Demolish the former Boone Trail Elementary School, located at 8500 Old US 421, Lillington, which was destroyed by fire May 4, 2019. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 87,500 132,500 0 0 0 0 0 220,000225,000 0 0 Other Contracted Services 0 7,520 0 0 0 0 0 7,52014,000 0 0 87,500 140,020 0 0 0 0 0 227,520Total Project Element 239,000 0 0 Funding Source Transfer from General Fund 87,500 140,020 0 0 0 0 0 227,520239,000 0 0 87,500 140,020 0 0 0 0 0 227,520Total Funding Source 239,000 0 0 Operating Effect Transfer from General Fund 87,500 140,020 0 0 0 0 0 227,520000 87,500 140,020 0 0 0 0 0 227,520Total Operating Effect 0 0 0 The former Boone Trail School was vacated in 2010. The media center and gymnasium were converted into the Boone Trail Community Center & Library, which opened to the public in 2017, however preservation of the original two-story structure was determined not to be cost effective. The County was working with Preservation NC, which was planning to market the property for restoration and redevelopment by the private sector. The 40,000-square-foot building was destroyed by fire May 4, 2019. The structure was condemned following the fire and demolition was determined to be the only option. The site was secured and estimates were obtained for removal of the unsafe structure. County staff worked with community members who desired to see the front entrance of the structure preserved to serve as a future entrance to a park. The demolition of the school was completed on September 16, 2019 at a cost of $225,150. A portion of the front entrance was preserved and has since been sealed to prevent deterioration. The limestone Boone Trail High School sign, which sat atop the entrance, has been removed and preserved for future use. Define Problem Recommended Solution Harnett County FY 2020-2021 Recommended Budget Page 151 051820 HCBOC Page 256 Emergency (VIPER) Radios Replacement New Replace 298 mobile and 288 portable radios before July 1, 2025 when the state will require the existing radios be upgraded. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 0 0 0 0 0 2,869,866 2,869,866000 0 0 0 0 0 0 2,869,866 2,869,866Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 0 0 0 0 2,579,194 2,579,194000 Transfer from the Radio System (VIPE 0 0 0 0 0 0 166,689 166,689000 Utility Fund 0 0 0 0 0 0 123,983 123,983000 0 0 0 0 0 0 2,869,866 2,869,866Total Funding Source 0 0 0 Operating Effect Transfer from General Fund 0 0 515,839 515,839 515,839 515,839 515,838 2,579,194000 0 0 515,839 515,839 515,839 515,839 515,838 2,579,194Total Operating Effect 0 0 0 Harnett County invested in the VIPER emergency radio system in 2013 and purchased radios for all emergency responders, including fire departments and towns. The radios will be at the end of their useful life in 2025. Motorola has stated it will end support of the radios in 2023, meaning that radios will be repaired only as long as replacement parts can be found. In the meantime, the county was just notified that the state is requiring that all radios on the VIPER network be upgraded by July 1, 2025 to receive time division multiple access (TDMA) programming. TDMA essentially divides each channel on the VIPER system into two separate talk paths and reduces the number of new frequencies that will be needed in the future. None of the radios originally purchased in 2013 comply with this requirement. A few radios have been purchased recently that meet this requirement. The state upgrade is dependent on the General Assembly appropriating funds for the Highway Patrol to upgrade its radios. Fund the replacement of only county government radios, with Harnett Regional Water paying for its own radio replacements. Begin setting aside funds in FY 2021 and continue contributing to capital reserve for the following four years so that radios can be replaced before July 1, 2025. Monitor the state budget to determine if funds have been appropriated for the Highway Patrol. Notify outside agencies of the requirement to upgrade radios and invite them to partner with the county in obtaining the best pricing to replace their radios, if they wish to fund replacement. •Upgrade the radios to be TDMA compliant and postpone replacement of radios to a later date. This option requires the county to spend approximately $300,000 to upgrade radios that will essentially be at the end of their useful life and will need replacement soon after the upgrade. By selecting this option, the county would spend $300,000 to upgrade the radios, then turn around and spend $2.5 million to replace them. •Upgrade or replace radios purchased for outside entities. Even though the county purchased 673 radios initially for outside entities, the responsibility for maintaining and replacing them falls to the outside entities. Otherwise, the county’s costs will be an additional $3 million for replacement and $350,000 for upgrades, a burden the county simply does not have the resources to bear. The county charges these agencies a $25/radio/month fee. However, these funds, Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 152 051820 HCBOC Page 257 Emergency (VIPER) Radios Replacement New which have a balance of approximately $200,000, are to be used to maintain the VIPER and paging systems owned by the county, including towers, VHF equipment, generators, mowing, HVAC repairs, etc. The fees are not collected to maintain or upgrade radios. Therefore, it is the county’s position that the other agencies (towns, fire departments, and rescue agencies) will be responsible for the cost of the upgrade or replacement, not the county. Fire and rescue agencies have been notified of the state’s requirement through Emergency Management. •Replace county-owned radios ahead of the July 1, 2025 deadline. This option ensures the county maintains reliable equipment that is supported and complies with the state’s deadline for compatibility with TDMA programming. It avoids the additional cost of upgrading the radios. Finally, if outside agencies are notified of the county’s intent to purchase replacement radios in this timeframe, those agencies could partner with the county in obtaining the best pricing. Harnett County FY 2020-2021 Recommended Budget Page 153 051820 HCBOC Page 258 Emergency Medical Services (EMS) Convalescent Transport Unit Replacements New Purchase two smaller, transit-van-style vehicles for non-emergency transport and move the existing ambulances to emergency transport in order to save on future emergency vehicle remounts and operating costs. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Vehicle 0 0 264,054 0 0 0 0 264,054000 0 0 264,054 0 0 0 0 264,054Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 264,054 0 0 0 0 264,054000 0 0 264,054 0 0 0 0 264,054Total Funding Source 0 0 0 Operating Effect Decreased Costs 0 0 -186,341 -72,409 -72,409 -72,409 -38,480 -462,9680-10,460 -10,460 Transfer from General Fund 0 0 264,054 0 0 0 0 264,054000 0 0 77,713 -72,409 -72,409 -72,409 -38,480 -198,914Total Operating Effect 0 -10,460 -10,460 The county’s non-emergency transport unit currently runs two ambulance-style vehicles for non-emergency transports and each averages 84,000 miles per year. Transit-style vans would be cheaper to operate and are sufficient for non-emergency transports. By purchasing two vans, the ambulance-style vehicles can be moved to emergency transport. This move will save on future remount costs. The department estimates it will save approximately $1.5 million in today’s dollars by avoiding 12 remounts. The vans only cost $128,291 each in today’s dollars, a savings of $1.2 million. While call volumes in non-emergency transport have been relatively stable, calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018.Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. Purchase two vans for non-emergency transport and move the ambulances to emergency transport. •Do nothing. The county could continue to operate ambulance-style vehicles for non-emergency transport and forego the operational savings and capital savings by avoiding ambulance remounts. •Purchase two transit-style vans for non-emergency transport and move the ambulances to emergency transport to forego 12 future ambulance remounts and save approximately $5,000 per year per vehicle on operating costs. Substantial cost savings can be realized in the ambulance remount project. Over the seven-year CIP, three remounts can be avoided for a cost savings of approximately $390,433. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 154 051820 HCBOC Page 259 Emergency Medical Services (EMS) Emergency Transport Unit Replacements Approved-No Contracts Replace five emergency transport units in accordance with the Emergency Medical Services vehicle replacement policy. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 0 0 75,154 77,407 0 82,052 403,641108,596 169,028 0 Vehicle 0 0 0 167,008 172,019 0 182,340 896,9871,109,338 375,620 0 0 0 0 242,162 249,426 0 264,392 1,300,628Total Project Element 1,217,934 544,648 0 Funding Source Capital Reserves 0 0 0 242,162 249,426 0 264,392 1,300,6281,217,933 544,648 0 0 0 0 242,162 249,426 0 264,392 1,300,628Total Funding Source 1,217,933 544,648 0 Operating Effect Transfer from General Fund 0 0 347,876 347,876 226,795 143,653 143,653 1,300,628090,775 0 0 0 347,876 347,876 226,795 143,653 143,653 1,300,628Total Operating Effect 0 90,775 0 Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018.Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. The EMS vehicle replacement policy provides that ambulances will be remounted at five years and no more than twice afterwards, up to a maximum of 15 years. Vehicles are replaced at 15 years with almost 700,000 miles. Over the seven-year timeframe of the CIP, five emergency transport vehicles are projected to meet the threshold for replacement. Having safe reliable vehicles is critical to EMS’s operations. Replace one vehicle in FY 2022, one in FY 2023, one in FY 2025 and two in FY 2026, in accordance with the vehicle replacement policy. •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Replace vehicles every 15 years, in accordance with the vehicle replacement policy. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 155 051820 HCBOC Page 260 Emergency Medical Services (EMS) Transport Unit Remounts Approved-No Contracts Remount transport units in accordance with the EMS vehicle replacement policy to extend the useful life of the vehicles. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Contingency 0 18,725 18,540 9,540 0 10,112 10,726 67,64369,082 0 0 Other Contracted Services 0 18,540 44,849 23,097 0 24,483 25,218 136,18799,180 0 0 Vehicle 0 187,247 185,396 95,398 0 101,122 104,155 673,318690,814 0 0 0 224,512 248,785 128,035 0 135,717 140,099 877,148Total Project Element 859,076 0 0 Funding Source Capital Reserves 0 224,512 248,785 128,035 0 135,717 140,099 877,148859,076 0 0 0 224,512 248,785 128,035 0 135,717 140,099 877,148Total Funding Source 859,076 0 0 Operating Effect Transfer from General Fund 0 224,512 374,751 125,967 61,949 61,949 28,020 877,148000 0 224,512 374,751 125,967 61,949 61,949 28,020 877,148Total Operating Effect 0 0 0 Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018.Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. Completing replacing ambulances is costly at approximately $157,000 in today’s dollars. The EMS vehicle replacement policy provides that ambulances will be remounted at five years and no more than twice afterwards, up to a maximum of 15 years. Currently, vehicles are normally remounted twice, at five years and at 10 years. Vehicles are replaced at 15 years with almost 700,000 miles. Remounting includes replacing the vehicle chassis and renovating the ambulance “box” with new floors, cabinets, etc. Remounting is approximately $115,000 less than replacing a vehicle, so remounting twice over the life of the vehicle saves approximately $230,000. Having safe reliable vehicles is critical to EMS’s operations. Remounting vehicles provides a more cost effective way for ensuring this. Remount two vehicles in FY 2021 and one each in FY 2022, 2024, and 2025. •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Replace vehicles every five years. This is a more costly option that does not take full advantage of the useful life of ambulances. •Remount vehicles in accordance with the vehicle replacement policy. This option provides the most cost effective strategy for ensuring safe, reliable emergency vehicles. If the purchase of transit-style vans for non-emergency transports is approved, three of the planned remounts can be avoided at a cost savings of $390,433. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 156 051820 HCBOC Page 261 Fleet Management and Replacement System Approved-No Contracts Continue a program to replace non-emergency county vehicles in a standardized way that minimizes maintenance costs and maximizes revenue by selling vehicles at the end of the powertrain warranty period (typically, five years and 60,000 miles). Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Capital Reserve 0 200,000 200,000 200,000 200,000 200,000 0 1,000,0001,000,000 0 0 0 200,000 200,000 200,000 200,000 200,000 0 1,000,000Total Project Element 1,000,000 0 0 Funding Source Transfer from General Fund 0 200,000 200,000 200,000 200,000 200,000 0 1,000,0001,000,000 0 0 0 200,000 200,000 200,000 200,000 200,000 0 1,000,000Total Funding Source 1,000,000 0 0 Operating Effect Transfer from General Fund 0 200,000 200,000 200,000 200,000 200,000 0 1,000,000000 0 200,000 200,000 200,000 200,000 200,000 0 1,000,000Total Operating Effect 0 0 0 During the recession, the county postponed vehicle purchases except in cases of emergency. Two years ago, before beginning a systematic program to replace its aging fleet, the county owned 53 non-emergency vehicles. The average model of the fleet was 2008 and the average mileage was 114,815. Vehicles were sold traditionally at auction at the end of their useful life and brought in an average of only $2,385. The county had no vehicle standards, so departments were free to purchase any vehicle type within budget without regard for fuel efficiency and the capability of the county garage to service the vehicles. The county is in Year 2 of a self-leasing program. Using a point-based system to decide on the priority of replacements, the county has purchased 16 vehicles and is leasing them back to departments at a total lease rate of $67,081 per year. Efforts to sell vehicles have improved by advertising on GovDeals, which has generated 1,111 bids on county vehicles. To set up the program, $200,000 has been set aside annually for vehicle purchases. Lease rates were determined based on information from other jurisdictions without a full financial model to ensure the program can become self sustaining within five years. Work to develop a financial model for the fleet replacement program is recommended. In the meantime, the county should continue the $200,000 annual contribution. •Do nothing. Failure to replace the fleet will eventually mean more vehicles out of service, staff down-time and impact on customer service. Vehicles will continue to accumulate mileage and will be sold when they essentially have no value. Vehicle replacement decisions will continue to be made ad hoc without regard for fuel efficiency and service capabilities. •Contract for a vehicle leasing program. The county was approached by a company that offers a leasing solution. For a set amount each year, new vehicles will be provided and replaced while the vehicles still have value. While providing a newer fleet of vehicles, the leasing program was very costly and the staff attorney had concerns about how the lease was proposed. •Adopt a “self-leasing” strategy to centralize management of fleet purchases and base replacement decisions on a rational, point-based system. Standardize the types of vehicles being bought so that the garage staff can improve proficiency and achieve economies of scale in purchasing parts. Consider fuel efficiency as a factor in deciding which new vehicles to buy. Lease these new vehicles back to departments at a standard lease rate and use this revenue to sustain the program long term. Aggressively market and sell vehicles before they have exhausted their useful life to maximize resale value. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 157 051820 HCBOC Page 262 Government Complex Park Development (Current and Future Phases)Approved-Contracts Let Develop Phase 1 of the Government Complex Park, located at 350 Alexander Drive, Lillington. Amenities under construction include two multiuse fields, two baseball/softball fields, 1.75 miles of walking trails, canoe/kayak water access, river observation deck, and park infrastructure. Develop Phase 2 as funding allows. Future amenities include a playground, splash pad, additional trails, a picnic shelter, and additional parking. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 600,000 43,747 0 0 0 0 643,747643,747 0 0 Contingency 0 0 53,753 0 0 0 0 53,75353,753 0 0 Design, Engineering & Construction Ad 84,501 10,000 7,999 0 0 0 0 102,500102,500 0 0 84,501 610,000 105,499 0 0 0 0 800,000Total Project Element 800,000 0 0 Funding Source Grants, Gifts, Etc.0 347,250 52,750 0 0 0 0 400,000400,000 0 0 Parks Capital Reserve 84,501 262,750 52,749 0 0 0 0 400,000400,000 0 0 84,501 610,000 105,499 0 0 0 0 800,000Total Funding Source 800,000 0 0 Operating Effect Increased Operating Costs 0 0 35,999 47,938 38,512 90,524 69,184 435,979082,224 71,598 Increased Revenue 0 0 -3,000 -3,000 -3,000 -3,000 -3,000 -21,0000-3,000 -3,000 0 0 32,999 44,938 35,512 87,524 66,184 414,979Total Operating Effect 0 79,224 68,598 The 2017 Comprehensive Parks and Recreation Master Plan calls for an additional 1209 acres of parkland throughout Harnett County by 2030. The County is below standards for parkland, programming, and indoor facilities. The plan found it will cost nearly $90 million to get the County up to the recommended standards set by the National Parks and Recreation Association. The additional land will increase the park acreage per Harnett County resident. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the other 99 counties. Harnett County currently ranks 90th in picnic shelters, 79th in athletic courts, 88th in playgrounds, 54th in athletic fields, and 51st in trail miles. This park also begins the connection between the Town of Lillington and the Harnett County Government Complex. It could possibly become part of a greenway system (Harnett County is deficient by 26 miles of greenway trails according to National Standards and benchmarking agencies). The county has limited funding for parks and has been setting aside $200,000 per year to fund park improvements. In order to develop all of the amenities at Government Complex Park, the county applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the county. Funds are being used to the amenities listed above. Hurricane Florence caused damage and flooding in the area where the park is located. The state granted a 12-month extension and the project is scheduled to be completed by October 2020. Define Problem Harnett County FY 2020-2021 Recommended Budget Page 158 051820 HCBOC Page 263 Government Complex Park Development (Current and Future Phases)Approved-Contracts Let Continue construction of Phase 1 of the Government Complex Park and use PARTF grant to leverage county dollars. This Park will increase the amount of established parkland within the County and move us closer the to the recommended national standards. In the future, as funding allows, construct additional amenities including a playground, splash pad, additional trails, a picnic shelter, and additional parking. Do nothing. This is not really an option since the county has already signed the grant agreement and awarded contracts for grading and trail construction. To not move forward with the project would jeopardize the grant funds to offset these costs, as well as hinder the county’s ability to obtain future PARTF grants. Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 159 051820 HCBOC Page 264 Greenway Trail Construction Capital Reserve Appropriation New Annually, set aside funds for greenway construction after a greenway master plan has been developed. Leverage the county’s funds by seeking grant funds to offset costs. Where feasible, ask developers to construct portions of greenways in lieu of the recreation exaction fee. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Capital Reserve 0 0 100,000 100,000 100,000 100,000 100,000 1,000,0000250,000 250,000 0 0 100,000 100,000 100,000 100,000 100,000 1,000,000Total Project Element 0 250,000 250,000 Funding Source Transfer from General Fund 0 0 100,000 100,000 100,000 100,000 100,000 1,000,0000250,000 250,000 0 0 100,000 100,000 100,000 100,000 100,000 1,000,000Total Funding Source 0 250,000 250,000 Operating Effect Transfer from General Fund 0 0 100,000 100,000 100,000 100,000 100,000 1,000,0000250,000 250,000 0 0 100,000 100,000 100,000 100,000 100,000 1,000,000Total Operating Effect 0 250,000 250,000 Harnett County's only existing greenway trail is the seven-mile Dunn-Erwin Rail Trail. According to the Parks and Recreation Master Plan, the county is deficient by 26 miles of greenways. With projected population growth, the county will be deficient by 36 miles in 2030. The 2015 Comprehensive Plan and 2017 Parks and Recreation Plan pointed to the need for more county greenways. Greenways are corridors of protected open space that often link nature preserves, parks, schools, and communities together. In 2017 when the Harnett County Parks and Recreation Comprehensive Master Plan was developed, an integrated system of trails and sidewalks was one of the key amenities that continued to be mentioned throughout public meeting. The statistically valid survey that was conducted as part of the Comprehensive Master Plan concluded that a Greenway Trail system was one of the top priorities of the county. The survey also concluded that walking for exercise was the highest program priority for adults and second highest for youth. National standards recommend 0.2 miles of greenway trails per 1,000 residents. Harnett County currently has 0.04 miles of greenway trail per 1,000 residents, which is only one-fifth of the national standard. Greenways are usable by all residents regardless of age, race, gender, or income level and provide direct physical and mental stimulation through physical exertion and engaging nature. Greenways promote healthy living, provide environmental benefits, and preserve nature. Greenways have the opportunity to increase property values and create economic impacts. A housing development in Apex, NC increased the price of the homes adjacent to the greenway by $5,000 and those homes were still the first to sell (Rails to Trails Conservancy: Economic Benefits of Trails and Greenways). Trail networks can also provide alternative transportation links to allow citizens to access parks, schools, and towns/cities without having to drive. A Greenway Master Plan should be the first step in addressing this need. The plan would identify specific greenway corridors. In doing so, it would allow the county to require land reservation or trail construction by developers (in lieu of paying recreation fees). It would also assist the county in determining where greenway connections should go as new developments continue to be built in portions of the County, specifically in northwest Harnett, where greenway connections could be made with Wake County’s greenway system. The Parks and Recreation Director is asking for funds for the master plan and a feasibility study to establish costs. Beginning in FY 2021, he is requesting that a capital reserve be established for accumulating funds that could be used for greenway development. The fund would be used to match grants. He is requesting approximately $150,000 to $200,000 per year. The state has estimated that on average greenways cost $1 million per mile to construct. Define Problem Harnett County FY 2020-2021 Recommended Budget Page 160 051820 HCBOC Page 265 Greenway Trail Construction Capital Reserve Appropriation New Completing the master plan and setting aside funds for greenway development beginning in FY 2021 is recommended. Actual greenway construction will be contingent on the county receiving matching grant funds. •Do nothing. If nothing is done, the County will continue to fall behind national standards for greenway trails, which provide higher quality of life for residents and have the potential to increase tourism. •Complete the master plan for greenway development, but delay setting aside funding. This action would like cause land prices and development costs to increase in the future. Delaying funding also means the county might not be able to move forward with partnerships with developers and neighboring jurisdictions. •Complete the master plan and begin setting aside funds for greenway development. Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 161 051820 HCBOC Page 266 Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Approved-Contracts Let Construct a 57,000-square-foot government resource center and library located at 455 McKinney Parkway, Lillington. The building will include space for a new Harnett County Public Library, 3,822 square feet of training space, veterans services, administration, finance, legal, human resources, parks and recreation, and board of commissioner's meeting rooms. The project will also include a 10,000-square-foot addition to the existing social services building to house the child support enforcement division that is currently located in rental space in Erwin. This project also consists of major site work to include new access roads and parking areas. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Architectural Design & Construction Ad 592,901 808,002 465,434 0 0 0 0 1,866,3371,866,337 0 0 Construction 367,021 15,174,279 6,922,044 0 0 0 0 22,463,34422,463,344 0 0 Contingency 0 200,000 92,552 0 0 0 0 292,552292,552 0 0 Engineering 60,159 60,000 21,785 0 0 0 0 141,944141,944 0 0 Financing Costs 0 390,265 0 0 0 0 0 390,265390,265 0 0 Furnishings & Equipment 0 0 1,000,000 0 0 0 0 1,000,0001,000,000 0 0 Other Contracted Services 34,916 42,000 28,084 0 0 0 0 105,000105,000 0 0 Sewer Development Fees 0 43,056 0 0 0 0 0 43,05643,056 0 0 1,054,997 16,717,602 8,529,899 0 0 0 0 26,302,498Total Project Element 26,302,498 0 0 Funding Source Bond Premium 0 3,847,498 0 0 0 0 0 3,847,4983,847,498 0 0 Installment Debt 0 12,615,101 8,529,899 0 0 0 0 21,145,00021,145,000 0 0 Transfer from General Fund 1,054,997 255,003 0 0 0 0 0 1,310,0001,310,000 0 0 1,054,997 16,717,602 8,529,899 0 0 0 0 26,302,498Total Funding Source 26,302,498 0 0 Operating Effect Debt Service 0 457,021 2,000,950 1,958,550 1,916,150 1,868,450 1,815,450 13,488,47101,762,450 1,709,450 Decreased Costs 0 0 -34,309 -68,580 -68,580 -68,580 -68,580 -445,7890-68,580 -68,580 Increased Operating Costs 0 0 353,771 423,657 444,390 454,769 465,420 3,104,7940476,351 486,436 0 457,021 2,320,412 2,313,627 2,291,960 2,254,639 2,212,290 16,147,476Total Operating Effect 0 2,170,221 2,127,306 Harnett County is one of the fastest growing counties in North Carolina. The County's population has nearly doubled since 1990 and is projected to add another 40,000 residents in the next 20 years. The result is an increased demand for County services and numerous departments are out of space to grow and meet this demand including DSS and the Harnett County Public Library. The County has had to pay to rent space to house certain functions. County departments are also spread out across Lillington and beyond, which makes it inconvenient and frustrating for citizens to navigate and do business with the County. Define Problem Harnett County FY 2020-2021 Recommended Budget Page 162 051820 HCBOC Page 267 Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Approved-Contracts Let Complete this project. This project has been approved for debt-financing through the issuance of Limited Obligation Bonds by the NC Local Government Commission and bonds were sold on September 18, 2019. The building construction was bid in August 2019 and construction of the building is currently underway and expected to be complete in early 2021. The project accomplishes a number of important objectives, including centralizing county functions for improved customer service. •As an alternative to building the Resource Center & Library and expanding the existing DSS facility, the County could do nothing and continue renting space, however this would not address the problems described above, and would put the County even further behind in addressing these issues. •Not allowing departments to grow to accommodate increased service demands is another option, however this would put an unattainable workload on existing employees, leading to greater inefficiency, morale issues for staff, and frustration from citizens. Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 163 051820 HCBOC Page 268 Harnett County Sheriff’s 911 Dispatching Software Replacement Approved-No Contracts Upgrade the County’s 911 Software to the latest version to improve emergency service dispatch, to continue to receive support from the vendor, and to join the statewide emergency services network. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Software & Implementation 0 362,728 0 0 0 0 0 362,728520,000 0 0 Software Maintenance 0 134,860 0 0 0 0 0 134,860000 0 497,588 0 0 0 0 0 497,588Total Project Element 520,000 0 0 Funding Source 911 Fund 0 222,674 0 0 0 0 0 222,67478,397 0 0 Transfer from the Radio System (VIPE 0 274,914 0 0 0 0 0 274,914441,603 0 0 0 497,588 0 0 0 0 0 497,588Total Funding Source 520,000 0 0 Operating Effect Increased Operating Costs 0 0 0 8,399 8,650 8,910 9,177 54,32509,453 9,736 0 0 0 8,399 8,650 8,910 9,177 54,325Total Operating Effect 0 9,453 9,736 The existing computer-aided dispatch (CAD) software is out of date. The software does not allow the 911 center to receive videos and pictures sent by text message. The existing system does not accurately track vehicle locations, so that the closest responder can be dispatched. The vendor is no longer adding features or upgrading the existing software. Meanwhile, the state is implementing a new statewide IP network for emergency services, but the existing CAD software is not compatible with the new network. According to the state’s website on the project, the new network: “routes 911 calls based on the caller’s location, as opposed to the wireless tower that received the 911 calls; delivers text-to-911 in a reliable way with the same priority as a 911 call; delivers video-to- 911; provides for 911 call load sharing among PSAPs during emergencies, so that when a storm overloads one PSAP, a neighboring PSAP can automatically receive overflow calls; and provides accurate, reliable, and timely location information for 911 telecommunicators and field responders, especially for wireless and other nomadic 911 callers.” Upgrade the existing software to the latest version to keep data migration, setup and training as simple as possible. •Do nothing: Failure to upgrade the software will mean the county cannot meet state and national standards for receiving 911 calls and will not be able to join the statewide network. Since the vendor is no longer upgrading this version of the software, future support may not be available. •Replace the existing software with a new CAD product: While a comprehensive evaluation of CAD systems had not been conducted, switching to an entirely new system will require much more training and implementation services, a time-consuming process. The county would like to join the state network as soon as the new software is implemented. •Upgrade the existing software to the latest version. This alternative is recommended. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 164 051820 HCBOC Page 269 Harnett County Sheriff’s Detention Center Security Intercom Replacement Approved-No Contracts Replace the intercom system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Contingency 0 0 6,220 0 0 0 0 6,220000 Furnishings & Equipment 0 0 124,392 0 0 0 0 124,392133,560 0 0 0 0 130,612 0 0 0 0 130,612Total Project Element 133,560 0 0 Funding Source Sheriff's Capital Reserve 0 0 130,612 0 0 0 0 130,612133,560 0 0 0 0 130,612 0 0 0 0 130,612Total Funding Source 133,560 0 0 The existing system, installed when the jail opened in 2009, is nearing the end of life. The manufacturer was sold and the equipment is no longer being made. Replacement parts are difficult to find, though parts have been obtained to date. The intercom system is critical for the Detention Center, as it allows communication to and from the master control station to detention officers and housing units, which is required by state regulations. Purchase a new intercom system, as requested by the Sheriff’s Office in FY 2021, utilizing funds from the Sheriff’s Capital Reserve. The reserve has a balance of $422,346 currently, before an additional transfer of $450,000 is made in FY 2020. Do nothing. If nothing is done and the system fails, the jail will be without a system critical for its operation. If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $10,000 per year in debt service. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 165 051820 HCBOC Page 270 Harnett County Sheriff’s Detention Center Video Surveillance System Upgrade Approved-No Contracts Replace the DVRs for the video surveillance system immediately, using funds currently allocated for kitchen equipment and upgrade the remainder of the video surveillance system in the Harnett County Detention Center, in FY 2022. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 58,557 0 296,971 0 0 0 355,528316,100 0 0 0 58,557 0 296,971 0 0 0 355,528Total Project Element 316,100 0 0 Funding Source Sheriff's Capital Reserve 0 58,557 0 296,971 0 0 0 355,528316,100 0 0 0 58,557 0 296,971 0 0 0 355,528Total Funding Source 316,100 0 0 The detention opened in 2009 with the existing video surveillance system. As it reaches the end of its useful life, the manufacturer no longer supports the system and replacement parts are difficult to find. The DVRs, which record the video, have been failing to the point that no backups are available. The Sheriff’s Office is requesting that funds previously allocated for kitchen equipment be moved to this project and DVRs purchased in FY 2020. The upgrade of the remainder of the video surveillance system can occur as previously scheduled in FY 2022. Replace the DVRs immediately by diverting funds from the kitchen equipment replacement project and replace the remainder of the video surveillance system in FY 2022 using funds from the Sheriff’s Capital Reserve. The reserve has a balance of $422,346 before an additional transfer of $450,000, which is scheduled for FY 2020. •One alternative is to purchase the DVRs when the entire system is replaced, but this will leave the equipment vulnerable to failure without adequate backups. •Do nothing. Failure to replace the system could result in the video system no longer operating. The system is required by state law and protects the county by providing video in investigating inmate complaints, etc. If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $20,000 per year in debt service. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 166 051820 HCBOC Page 271 Harnett County Sheriff's Records Software Replacement Approved-No Contracts Replace the records management system (RMS) software. The existing software has not been upgraded in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriff’s Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 3,937 0 0 0 0 0 3,937000 Software Implementation 0 133,195 0 0 0 0 0 133,195000 Software License 0 2,500 0 0 0 0 0 2,500133,900 0 0 0 139,632 0 0 0 0 0 139,632Total Project Element 133,900 0 0 Funding Source Asset Forfeiture Funds 0 139,632 0 0 0 0 0 139,632133,900 0 0 0 139,632 0 0 0 0 0 139,632Total Funding Source 133,900 0 0 The existing software has not been upgraded or replaced in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriff’s Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Upgrade the existing software to a new version. The Board of Commissioners has approved a budget amendment for the Sheriff to use asset forfeiture funds to cover the cost of the software. It is scheduled to be upgraded in FY 2020. The Sheriff’s Office has evaluated other software products and determined that remaining with the current vendor is much more cost effective. Aside from the age of the software, it has worked well. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 167 051820 HCBOC Page 272 Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation New Rehabilitate the airfield lighting system and relocate the automated weather observing system (AWOS) at HRJ, located at 615 Airport Road, Erwin, by installing conduit and replacing all lighting to ensure flight safety. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 1,804,668 0 0 0 0 0 1,804,668000 Contingency 0 108,000 0 0 0 0 0 108,000000 Design, Engineering & Construction Ad 0 180,000 0 0 0 0 0 180,000000 0 2,092,668 0 0 0 0 0 2,092,668Total Project Element 0 0 0 Funding Source Article 44 Capital Reserve 0 191,267 0 0 0 0 0 191,267000 Grants, Gifts, Etc.0 1,901,401 0 0 0 0 0 1,901,401000 0 2,092,668 0 0 0 0 0 2,092,668Total Funding Source 0 0 0 HRJ’s lighting system was installed 25 to 30 years ago. The lighting was laid directly in the ground without being protected by conduit, which is not the standard for how lighting should be installed. This poor construction has caused numerous problems with shorts and open circuits. The lighting system is vulnerable to weather conditions and ant infestations. Systems such as the precision approach path indicator, runway end identifier, signage, and runway and taxiway lamps help ensure safety of aircraft and should be replaced at regular intervals. Over the past year, more than 10 repairs have been performed. While the repairs are not costly, outages impact the safety of the 50,500 flights each year. The Division of Aviation has provided design for the new system at no cost to the county and is willing to fund 90% of the construction cost. As part of this work, DOT is paying to move the AWOS, which also requires additional electrical, radio and fiber infrastructure. Utilizing the Division of Aviation’s design and funding, replace the lighting systems and properly install up-to-date LED lighting that will ensure safe lighting for flights into and out of the airport and be more energy efficient. •Do nothing. Without the lighting rehabilitation project, the county’s airport will be vulnerable to the poor installation of the lighting system and not able to ensure critical safety features functions reliably. •Replace the lighting system using Division of Aviation funding. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 168 051820 HCBOC Page 273 Harnett Regional Jetport (HRJ) Apron Expansion Approved-No Contracts Construct a 144,000-square-foot expansion of the HRJ Apron, located at 615 Airport Road, Erwin to provide adequate space for parking, loading, unloading, and refueling of larger planes used by many businesses. The expansion will allow larger aircraft to land at the jetport and access services safely. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 0 2,991,230 0 0 0 0 2,991,2302,800,000 0 0 Contingency 0 0 149,562 0 0 0 0 149,562000 Design, Engineering & Construction Ad 0 296,500 282,977 0 0 0 0 579,477296,500 0 0 0 296,500 3,423,769 0 0 0 0 3,720,269Total Project Element 3,096,500 0 0 Funding Source Article 44 Capital Reserve 0 29,650 342,377 0 0 0 0 372,027309,650 0 0 Grants, Gifts, Etc.0 266,850 3,081,392 0 0 0 0 3,348,2422,786,850 0 0 0 296,500 3,423,769 0 0 0 0 3,720,269Total Funding Source 3,096,500 0 0 Larger aircraft are landing at HRJ and need additional space to move safely between fuel farms, the terminal, maintenance and other airport services. The size and configuration of HRJ’s existing apron (also referred to as ramp or tarmac) prohibits these aircraft from maneuvering safely and efficiently. In some instances, when larger planes park in the apron area, they block other aircraft, including the SBI’s Air Wing Division, from accessing the runway and other airport services. In addition, the apron was not originally designed to accommodate these heavier aircraft. Finally, new Federal Aviation Administration requirements do not allow direct access between the apron and runway, which is currently the situation at HRJ. A 2005 master plan for the airport called for airport improvements, including expanding the apron. An attractive airport that is easy to use can increase flights and might increase the number of aircraft stored in airport hangers, leading to increased tax value. On existing property owned by the county, expand the apron area to 144,000 square feet and strengthen the existing pavement with concrete or stronger asphalt. This creates area for an additional nine parking spaces and better passenger loading and unloading. The project also connects the taxiways to the service area, bringing the county into compliance with FAA requirements, and expand the size of SBI’s parking area. Utilize funding from the Division of Aviation, which provides 90% of design and construction costs. •Do nothing. Failure to expand and strengthen the apron will mean the larger aircraft will continue to have difficult maneuvering in HRJ and traffic issues in and around the apron will continue. •Expand and strengthen the apron. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 169 051820 HCBOC Page 274 Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Approved-Contracts Let Install lighting at the Neills Creek Park Tennis Courts, located at 2533 Harnett Central Road, Angier, and on the baseball and softball fields at Barbecue Creek Park, located at Western Harnett Middle School, 11139 NC Highway 27 West, Lillington. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 411,000 0 0 0 0 0 411,000480,600 0 0 0 411,000 0 0 0 0 0 411,000Total Project Element 480,600 0 0 Funding Source General Obligation Bond Proceeds 0 411,000 0 0 0 0 0 411,000480,600 0 0 0 411,000 0 0 0 0 0 411,000Total Funding Source 480,600 0 0 Operating Effect Increased Operating Costs 0 3,500 7,210 7,426 7,649 7,879 8,115 58,74608,358 8,609 Increased Revenue 0 -425 -850 -850 -850 -850 -850 -6,3750-850 -850 0 3,075 6,360 6,576 6,799 7,029 7,265 52,371Total Operating Effect 0 7,508 7,759 The Western Harnett Youth Recreation (WHYR) program, with which the county contracts to provide youth sports, has to use multiple locations because of the growth in its participants and limited facilities at the county’s Barbecue Creek Park. Having to operate in multiple locations makes it difficult for WHYR to supervise and maintain fields. WHYR serves south and west Harnett and is by far the largest sports provide in the county. The county’s two baseball/softball and multi-purpose fields are already lit. Western Harnett Middle School’s two fields, located are on the same campus as Barbecue Creek Park, are not. The Neills Creek Park Tennis Courts were relocated due to poor sub-base and water damage. The existing lights were unsafe and unreliable. Because of their condition, they could not be relocated to the new tennis courts. Install the sport lights in FY 2020 to give more access to these facilities by WHYR and other groups. With the lighting of the school’s fields, WHYR would have a centralized site from which to run its programs, making its supervision and field maintenance activities more efficient. Because the project provides lighting of school athletic facilities, general obligation bond proceeds can be used to fund them. •Do nothing. If nothing is done, the facilities will be limited to use only during daylight hours. Because the facilities are located on school grounds, it severely limits the hours they can be used by WHYR and other groups. •Install the lights now using leftover school general obligation bond funds. A contract for the lighting and installation was signed in July 2019. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2020-2021 Recommended Budget Page 170 051820 HCBOC Page 275 Northwest Harnett Emergency Radio Tower Replacement Approved-No Contracts Construct a new emergency radio communications tower at 1979 Oakridge River Road Fuquay-Varina in partnership with the NC State Highway Patrol. Remove the existing tower at 130 Oakridge River Road, Fuquay-Varina and restore the land. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 475,000 0 0 0 0 0 475,000475,000 0 0 Contingency 0 100,000 0 0 0 0 0 100,000100,000 0 0 Design, Engineering & Construction Ad 0 185,000 0 0 0 0 0 185,000185,000 0 0 Furnishings & Equipment 0 115,000 0 0 0 0 0 115,000115,000 0 0 Land 43,992 0 0 0 0 0 0 43,99243,992 0 0 43,992 875,000 0 0 0 0 0 918,992Total Project Element 918,992 0 0 Funding Source Transfer from the Radio System (VIPE 43,992 875,000 0 0 0 0 0 918,992918,992 0 0 43,992 875,000 0 0 0 0 0 918,992Total Funding Source 918,992 0 0 Operating Effect Decreased Costs 0 0 -20,000 -20,000 -20,000 -20,000 -20,000 -140,0000-20,000 -20,000 0 0 -20,000 -20,000 -20,000 -20,000 -20,000 -140,000Total Operating Effect 0 -20,000 -20,000 The existing radio tower located at 130 Oakridge River Road, Fuquay-Varina, is located on leased land. The tower is old and in poor condition. When the county attempted to renew the land lease, the property owners refused to renew at first, then proposed more than doubling the rent, and then increasing the rent 5% each year. In addition, the property owners wanted to place additional requirements and restrictions on the county’s use of the property, such as removing a light pole from their pasture and run wiring underground, maintaining the area outside of the county’s fenced area, increasing the rent if the county subleased tower space to a third party, and tying the property owner’s electric fence to the county generator. . After attempting to resolve the situations for more than a year, the county decided to move the tower and co-locate it on property purchased for a solid waste convenience site and park, located at 1979 Oakridge River Road. The new property allows the tower to be built at a higher elevation and improves coverage for emergency responders. Construct a 380-foot tower with backup generator at 1979 Oakridge River Road on property owned by Harnett County. Also construct a 228-square-foot building to house the emergency radio equipment and gravel parking area, and fence the site. Demolish the existing tower at 130 Oakridge River Road and restore the property to its previous condition. The county could condemn the property on which the existing tower sits. The condemnation process provides a process that helps determine the fair market value of the property. This alternative does not lead to better coverage or resolve issues with the poor condition of the existing tower. The tower is being designed by NC Highway Patrol, which will also bid the project. The goal is to have the tower constructed prior to June 30, 2020, when the lease for the land ends. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2020-2021 Recommended Budget Page 171 051820 HCBOC Page 276 Parks Capital Reserve Appropriations Approved-No Contracts Continue $200,000 annual appropriations to the Parks Fund. Funds are used for small projects at existing parks and for development of new parks and facilities. The funding allows many projects to be completed by county staff at a lower cost than if contracted. Funding will support the development of Patriots Park, Shawtown Community Park, Northwest Harnett Park, water access sites, and the Benhaven Community Park. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Capital Reserve 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,0001,400,000 200,000 200,000 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,000Total Project Element 1,400,000 200,000 200,000 Funding Source Transfer from General Fund 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,0001,400,000 200,000 200,000 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,000Total Funding Source 1,400,000 200,000 200,000 Operating Effect Transfer from General Fund 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,0000200,000 200,000 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,000Total Operating Effect 0 200,000 200,000 Harnett County is deficient in parks and recreation facilities throughout the county. A funding source for the parks listed above is needed. Utilizing the Parks Fund, Parks and Recreation staff is able to complete much of the work in-house at a savings to the county. Continue annual funding of the Parks Fund to allow for small projects throughout the county. •Do nothing. If nothing is done, the parks listed above will not be constructed unless other funding sources are identified. •Seek PARTF and other large grants to build one park at a time. While this option allows one park to be completed every five to seven years, it does not address constructing needed and promised facilities at all of the parks currently owned by Harnett County. In other words, funding will be focused on one park at a time, while others will not be developed in the short-term and must wait their turn for grant funding. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 172 051820 HCBOC Page 277 Patriots Park Development (Current and Future Phases)Approved-Contracts Let Develop Patriots Park, located on Ponderosa Road in the Johnsonville community. The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Park amenities will include two open ball fields with backstops, and walking trail. A future phase will include a picnic shelter and playground. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 325,000 0 0 0 0 0 325,000000 Design, Engineering & Construction Ad 0 10,000 0 0 0 0 0 10,000000 Furnishings & Equipment 0 12,000 0 0 0 0 0 12,000000 0 347,000 0 0 0 0 0 347,000Total Project Element 0 0 0 Funding Source Parks Capital Reserve 0 347,000 0 0 0 0 0 347,000000 0 347,000 0 0 0 0 0 347,000Total Funding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 34,969 46,949 37,548 90,269 68,984 432,311082,079 71,513 0 0 34,969 46,949 37,548 90,269 68,984 432,311Total Operating Effect 0 82,079 71,513 Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the county where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation to develop the seven acres that are not in wetlands. An entrance road and ball fields are currently being constructed and will be available to the community for use by the end of 2019. A future phase includes a picnic shelter and playground and will cost approximately $60,000. Both phases will be funded from the Parks Fund. The county did not seek grant funding because of the relatively low cost and the fact an existing PARTF project (Government Complex Park) is being constructed at the same time. Utilizing the Parks Fund, continue development of the park’s entrance road and ball fields, which should be complete by the end of 2019. Construct the picnic shelter and playground when funding permits. •Do nothing. If nothing is done, the county will not fulfill its obligation to the residents in the area to build a park on the convenience center property. The area will continue to be underserved by recreation facilities. •Utilizing the Parks Fund, continue development of the park’s entrance road and ball fields, which should be complete by the end of 2019. Construct the picnic shelter and playground when funding permits. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 173 051820 HCBOC Page 278 Patriots Park Development (Current and Future Phases)Approved-Contracts Let Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 174 051820 HCBOC Page 279 Public Library Radio Frequency Identification (RFID) Installation New Install and implement RFID technology and equipment at the newly constructed Harnett County Public Library and Resource Center located at 455 McKinney Parkway, Lillington, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 0 110,712 0 0 0 0 110,712000 Other Contracted Services 0 0 2,572 0 0 0 0 2,572000 Software & Implementation 0 0 26,720 0 0 0 0 26,720000 Supplies 0 0 13,849 0 0 0 0 13,849000 0 0 153,853 0 0 0 0 153,853Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 38,463 0 0 0 0 38,463000 Grants, Gifts, Etc.0 0 115,390 0 0 0 0 115,390000 0 0 153,853 0 0 0 0 153,853Total Funding Source 0 0 0 Operating Effect Decreased Costs 0 0 -18,427 0 0 0 0 -18,427000 Increased Operating Costs 0 0 0 14,504 14,939 15,387 15,849 93,817016,324 16,814 Transfer from General Fund 0 0 38,463 0 0 0 0 38,463000 0 0 20,036 14,504 14,939 15,387 15,849 113,853Total Operating Effect 0 16,324 16,814 During FY 2018-19 the Harnett County Public hosted 887 in-house programs with 10,807 attendees. These figures demonstrate a 19% increase in the number of in-house library programs and a 10% increase in program attendance over FY 2017-18. The changing role of public libraries, coupled with an increased number of residents seeking programming, constitutes a shift in focus from service desk transactions to hands-on training, programming, and other staff- provided learning opportunities. Programs fill up quickly resulting in long wait-lists and the unfortunate practice of denying services. Increasing the number of programs would require additional staff time. Library staff designated to provide programs have reached the limits of their ability to add programs. Often staff members work on scheduled days off and accrue compensatory time beyond what is acceptable. Without additional staff, the library will not be able to keep up with the increasing need and demand for additional programs. The limited number of circulation employees often results in longer wait times for patrons with reference questions or requesting assistance with computer related issues, public office equipment (copier, scanner, fax, etc.), and the print management station. This often leads to customer and staff frustration. Utilizing a Library Services and Technology Act (LSTA) grant available through NC Libraries, purchase and implement RFID and self-check technology. This technology will allow library staff to shift time from checking out materials and managing the collection to meeting the demand for increased programming, solving users' more complex information requests, and assisting with technology-related needs. RFID is recommended over other solutions because of long- term cost-savings. Other benefits of RFID implementation include: Define Problem Recommended Solution Harnett County FY 2020-2021 Recommended Budget Page 175 051820 HCBOC Page 280 Public Library Radio Frequency Identification (RFID) Installation New •Enhanced customer experience and privacy with self-service options •Improved circulation efficiency with the capability to check in and process multiple items at one time •Improved accuracy of inventory through RFID’s inventory control features •Improved security of library materials •Hire an additional full-time Library Program Specialist to meet the demand for additional programming and patron assistance at a cost of $29,573 plus benefits annually. The salary and benefits cost over 10 years is estimated at $493,417. •Hire two additional part-time Library Program Specialists to meet the demand for additional programming and patron assistance at a cost of $42,857 annually. The salary and benefits cost over 10 years is estimated at $552,426. •Implement RFID and self-check technology that will allow staff time to plan and implement additional programs and reduce wait times at the circulation desk to free staff to focus on more complex information and technology needs. •Do nothing and continue to frustrate and disappoint Harnett County residents that are denied participation in library hosted-programs and less-than-optimal customer service. Implementing RFID requires that library materials are tagged with a special sensor encoded with data. As part of the move to the Harnett Resource Center and Library, the existing collection will be weeded, packed and moved. As each item is being handled, it can also be tagged at the same time resulting in staff time saved. Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 176 051820 HCBOC Page 281 Sheriff Capital Reserve Approved-No Contracts Continue annual contributions of $450,000 to the capital reserve fund established for the Sheriff. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Capital Reserve 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 5,444,4890450,000 450,000 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 5,444,489Total Project Element 0 450,000 450,000 Funding Source Transfer from General Fund 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 5,444,4890450,000 450,000 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 5,444,489Total Funding Source 0 450,000 450,000 Harnett County FY 2020-2021 Recommended Budget Page 177 051820 HCBOC Page 282 Social Services and Commons Area Roof Replacement Approved-No Contracts Replace roof and repair the supporting structure for the Social Services and Commons buildings, located at 311 W Cornelius Harnett Boulevard, Lillington. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 0 0 285,600 0 0 0 285,600000 Contingency 0 0 0 14,280 0 0 0 14,280000 0 0 0 299,880 0 0 0 299,880Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 0 299,880 0 0 0 299,880000 0 0 0 299,880 0 0 0 299,880Total Funding Source 0 0 0 Operating Effect Transfer from General Fund 0 0 149,940 149,940 0 0 0 299,880000 0 0 149,940 149,940 0 0 0 299,880Total Operating Effect 0 0 0 The existing roof is original to the buildings, which opened in 1996. The roof is out of warranty. When the Health Department roof began leaking, the Facilities Department also had the Social Services/Commons roof assessed because it was constructed at the same time. At the time, the roofing contractor estimated that the Social Services/Commons roof had only three to five years of remaining life before it would need to be replaced. The Health Department roof was replaced in FY 2019. Replace the roof, repair the support structure as needed and require a 20-year labor and material warranty from the roofing contractor. •Do nothing. Failing to replace the roof within the recommended timeframe risks the onset of leaks and possible major damage to the interior of the building. •Replace the roof within the timeframe recommended by the roofing contractor. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 178 051820 HCBOC Page 283 Tax Reappraisal Fund Approved-Contracts Let Set aside funds annually for the next revaluation of real property, slated for FY 2022, in accordance with state law. The cost of the reappraisal will be $2,070,000. State law requires that funds be set aside annually to cover the cost, requiring a contribution of $690,000 for three years. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Reappraisal Fund 0 690,000 690,000 690,000 0 0 0 2,070,0002,070,000 0 0 0 690,000 690,000 690,000 0 0 0 2,070,000Total Project Element 2,070,000 0 0 Funding Source Transfer from General Fund 0 690,000 690,000 690,000 0 0 0 2,070,0002,070,000 0 0 0 690,000 690,000 690,000 0 0 0 2,070,000Total Funding Source 2,070,000 0 0 Operating Effect Transfer from General Fund 0 690,000 690,000 690,000 0 0 0 2,070,000000 0 690,000 690,000 690,000 0 0 0 2,070,000Total Operating Effect 0 0 0 Harnett County FY 2020-2021 Recommended Budget Page 179 051820 HCBOC Page 284 Solid Waste Fund Projects Harnett County FY 2020-2021 Recommended BudgetPage 180051820 HCBOC Page 285 Solid Waste Bulldozer Replacement New Replace a 2005 medium-sized bulldozer used daily in the Dunn-Erwin landfill located at 449 Daniels Road, Dunn. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 400,000 0 0 0 0 0 400,000000 0 400,000 0 0 0 0 0 400,000Total Project Element 0 0 0 Funding Source Solid Waste Fund Balance 0 204,262 0 0 0 0 0 204,262000 Solid Waste Operating Budget 0 195,738 0 0 0 0 0 195,738000 0 400,000 0 0 0 0 0 400,000Total Funding Source 0 0 0 Operating Effect Decreased Costs 0 0 -18,000 -18,000 0 0 0 -36,000000 Solid Waste Fund Balance 0 204,262 0 0 0 0 0 204,262000 Solid Waste Operating Budget 0 195,738 0 0 0 0 0 195,738000 0 400,000 -18,000 -18,000 0 0 0 364,000Total Operating Effect 0 0 0 The existing bulldozer is used daily at the landfill for pushing and covering construction and demolition and land clearing and inert debris. The current piece of equipment is 14 years old with more than 11,000 hours on it and is continually breaking down. The industry standard is that equipment be replaced at or before 10 years of use. This equipment is subjected daily to rough conditions and in a harsh environment. Downtime and repair costs are escalating as a result of the equipment’s age and condition. Without the equipment, landfill operations will be impacted, as well as the ability to comply with state regulations. Purchase a new bulldozer in FY 2021 through state contract or from a vendor more competitive than state contract pricing. Do nothing. Not replacing this piece of equipment will mean increasing downtime and repair costs. The county may not be able to comply with state regulations requiring that waste materials be pushed, packed and covered on certain schedule. If equipment is not available or inoperable, staff cannot comply with this required schedule. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 181 051820 HCBOC Page 286 Future Projects Currently, the county lacks sufficient data, revenue, or debt capacity to schedule these projects. If these issues are resolved, these projects may appear in a future CIP. Continue to develop the remaining 800 acres of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, as a large passive recreation park. The remaining elements to be constructed include equestrian trails, additional walking trails, mountain biking trails, additional parking, additional picnic shelters, another playground, interpretive signage, and a staff building. Utilizing a state grant, the county has already developed 200 acres, including a roadway, disc golf, picnic shelter, playground, three miles of walking trails, nature education, and a pond overlook. Anderson Creek Park Development (Future Phases)Future The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51st in trail miles (this high only because of Raven Rock State Park). The mountain biking trails would be the first in the County except the trails recently opened at Raven Rock State Park. In 2009 a master plan of the park was developed calling for the existing and future amenities. Currently, the county lacks funding to move ahead with the full future phase of the project. Until that is addressed, we should continue to make improvements using the park fund. •Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. •Fund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. •Apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 7 out of 10 for the department). Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Relation to Other Projects Develop a park at the site of the old Boone Trail School, located at 8500 Old Highway 421, Lillington, that was destroyed by fire in May 2019. An initial concept plan developed with input from the community included a renovated entrance drive, memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. Boone Trail Park Development Future Harnett County FY 2020-2021 Recommended Budget Page 182 051820 HCBOC Page 287 Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library, and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. Using Parks Fund to build the park over multiple phases is recommended. Preliminary discussions with the community have taken place and there is interest in community-driven fundraising efforts to offset some of the costs of the park or to provide additional amenities not included in the County’s scope. No cost estimate has been obtained to construct all amenities. •Do nothing. This option fails to address the community’s interest in seeing the old school site repurposed for community needs. •Renovate the old school entrance drive that was preserved during the school renovation and save the park development for future development. Again this fails to address the community’s interest. •Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Define Problem Recommended Solution Alternatives Relation to Other Projects Develop a building program and cost estimate to finish approximately 12,150 square feet of shell space in the Harnett County Courthouse, located at 301 W Cornelius Harnett Blvd, Lillington to meet Clerk of Court and other court-related needs. Courthouse Shell-Space Upfit Future When the courthouse was originally constructed, 12,150 square feet of the third floor was constructed as “shell space,” meaning the space is not finished and could be renovated to accommodate a range of needs. The original plans called for this space to be future courtrooms. Because the county has not systematically assessed the needs, the third alternative is recommended. The General Services Director estimates this study would cost approximately $30,000. •Do nothing: The space could remain as is for the foreseeable future, but this would not address court system needs. •Finish the space for courtrooms: While this meets the original intent for the space, there may be other court needs that have not been presented to the county. •Assess all possible court needs, identify the most critical, and hire an architect to develop a building program and cost estimate. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 183 051820 HCBOC Page 288 Improve or replace the county’s garage, located at 1100 E McNeill St, Lillington, to provide an adequate space for maintaining the county’s increasing fleet, improve wait times for vehicle service, and ensure the safety of garage staff. Fleet Maintenance Facility Improvement or Replacement Future The County’s existing maintenance garage is too small and is inefficiently designed for increased service demands. Three bays limit the number of vehicles that can be serviced at one time. The bays are too small to service some of the county’s larger vehicles. Lift and other equipment have aged beyond the recommended useful life. Some improvements to the facility have been made in house, including improving the office areas and restrooms and moving the used oil collection tank outside. Either work with Harnett County Schools or move forward separately to hire an architect to develop a building scope and cost estimate. •First, the existing facility could be expanded. It has only three bays, which are frequently full. Expanding the facility with additional bays would allow staff to accommodate increased demand for service from County departments, improve efficiency and reduce wait times for departments waiting on vehicle repairs. •Second, there may be opportunities for the County to partner with Harnett County Schools in the future on a new joint Fleet Maintenance Facility, which would allow for greater efficiencies and economies of scale through a collocated facility for both entities. Both of these options would require architectural services to determine scope and cost. •Replace only the lifts and other aging equipment. This option does not address the size of the bays or the need to increase the number of bays to service a growing fleet. •Finally, do nothing. If nothing is done, the none of the concerns mentioned above will be addressed. Define Problem Recommended Solution Alternatives Project Description: Construct a 55-bed, 8,750-square-foot addition and recreation yard at the Harnett County Detention Center, located at 175 Bain St, Lillington, to continue to receive revenue from housing non-local inmates for other entities. Harnett County Sheriff’s Detention Center Housing Unit Addition Future The county’s detention center opened in 2009. The detention center’s core facilities and the building site were master planned to add three housing units in the future. For the last two years, the Harnett County Sheriff’s Office has submitted as a capital project the construction of one of the housing units. The stated intent of building the housing unit now is to provide secure detention for non-county inmates, such as federal and state prisoners, for which the county receives reimbursement at daily rates of $45 per day for state inmates and $60 for federal. The local jail population is increasing and, it is projected that by FY 2030 the county will no longer have capacity for non-county inmates. In the meantime, this funding source will decline each year as non-county inmates are displaced by local inmates. Because this funding source generates substantial revenue for the county--between $429,443 in FY 2016 and $1,205,967 in FY 2013--the Sheriff’s Office has proposed that building the housing unit will help ensure the county continues to receive this revenue. The Sheriff’s Office has also been encouraged by the US Marshal to house federal inmates. The revenue on the existing jail will decline as the county’s local inmates displace beds currently used for outside inmates. This revenue loss is inevitable. Whether the county builds an additional housing unit is a self-contained decision and has no effect on this revenue loss. The question is whether the new housing unit will generate sufficient revenue to pay the operating and capital costs of the new unit. Define Problem Recommended Solution Harnett County FY 2020-2021 Recommended Budget Page 184 051820 HCBOC Page 289 The county is not in the financial position to build a housing unit that will not be needed for more than 10 years. This would tie up debt capacity that is needed for schools and other county needs. The federal government will not give any guarantees about its usage of the housing unit, leaving the county to assume the financial risk for debt and fixed operating costs. Simply, the risk far outweighs the reward. •Do nothing. If nothing is done, the county will need to begin planning a new jail to open in the early 2030s. In the meantime, the county will avoid the operating cost of the new pod, but will not have revenue to offset the capital cost of the pod in 11+ years. •Five scenarios were developed and based on assumptions about the mix of outside inmates and the occupancy rate of the housing unit. The occupancy rate means of the number of beds available to house outside inmates, what percentage of them are actually used. In the past six years, the occupancy rate has been as low as 33% and as high as 95%. Often these rates are tied to federal policy and the relationship the county has with the US Marshal’s Office. During the Obama administration, the occupancy rates were lower than during the Trump administration. With a presidential election occurring in 2020, federal policy could change again, and in fact, could change two more times before the projected revenue is collected. Likewise, the current US Marshal, who has ties to Harnett County, could be replaced with someone with less interest in housing federal inmates here. If the housing unit is constructed, the county will lose (meaning spend more than the revenue generated) between $2.3 million and $7.2 million during the 10 year period, depending on the assumptions made. In the scenario supported by the Sheriff’s Office, the county would spend $3.6 million more than it takes in. •An argument can be made that if revenue covers operating cost, any excess can help offset the capital expense for a housing unit it will need in the future. In two of the scenarios, the housing unit would not cover the operating costs. In the scenario supported by the Sheriff’s Office, the county would generate $594,297 to cover debt service of $4.2M. If the housing unit project is approved, replacement of the intercom system and video surveillance system could be included as equipment costs and the requested generator could also be added to the project. Alternatives Relation to Other Projects Replace kitchen and laundry equipment and water heaters in the Harnett County Detention Center, located at 175 Bain St, Lillington, which are nearing the end of their useful life. Harnett County Sheriff’s Detention Center Kitchen and Laundry Equipment Replacement Future The Harnett County Detention Center opened in 2009 and some equipment is nearing the end of its useful life. The Sheriff’s Office has replaced a kettle and steamer to date. The vendor is not able to cover some of the equipment under its maintenance agreement. As of the development of the CIP, no cost estimate has been obtained for the equipment that needs to be replaced. Departments were notified on August 19 that cost estimates would be required for all funded projects. Once cost estimates have been obtained, schedule the project in a future CIP. Define Problem Recommended Solution Purchase and install a 1,000 KW generator at the Harnett County Sheriff’s Office and Detention Center, located at 175 Bain St, Lillington to provide sufficient backup power to run the building systems, including HVAC. Harnett County Sheriff's Office and Detention Center Generator Purchase and Installation Future Harnett County FY 2020-2021 Recommended Budget Page 185 051820 HCBOC Page 290 The existing 400 KW generator runs only the 911 Center fully. It operates life and safety equipment in the Sheriff’s Office and Detention Center, but does not run the heating and air conditioning systems. When the Detention Center loses power, humidity levels rise in the housing units, sometimes to the point where the fire alarm is activated. After power is restored, it may take several hours to reduce humidity levels. Even if power is off only for a short time, the HVAC systems returns to default systems and maintenance staff has to reset them. The state requires the jail to have a plan for moving inmates to other facilities if the power loss is for a sustained period of time and temperatures dip below 68 degrees in the winter and rise above 85 degrees in the summer. To date, no inmates have been moved for this issue. The Manager recommends evaluating the purchase of the second generator before moving ahead with this project. •Do nothing. If nothing is done, the Detention Center will continue to see problems with the HVAC system not running during periods power is off. Humidity levels and the reset of the HVAC system to default controls will continue to present operational challenges. •Purchase a larger, 1,000 KW generator to run all systems in the Detention Center, Sheriff’s Office, and 911 Center. The Sheriff’s Office has obtained a quote for purchase and installation of the generator, at a cost of $385,960. •Purchase a second, smaller generator. Purchasing a second generator to run the HVAC system would resolve the issue. A second generator would be much less costly and likely less to install. A second generator would also provide redundancy in case one of the generator fails. The only down side would be that maintaining a second generator would be slightly more costly, estimated at around $550 per year. If the housing unit project is approved, the generator could be purchased as part of that project. It would add approximately $30,000 per year in debt service costs. Define Problem Recommended Solution Alternatives Relation to Other Projects Construct a 6,969-square-foot airport terminal at HRJ, located at 615 Airport Road, Erwin, to create a “Gateway to Harnett,” improve jetport services, and provide office space for Economic Development. Harnett Regional Jetport (HRJ) New Terminal Construction Future Built in 1983 the existing 2,200-square-foot terminal is outdated and its waiting area, meeting facilities and pilot spaces are inadequate. Office space for airport staff is also lacking. The terminal’s antiquated design does not portray the county and its economic development efforts in the best light. A 2018 ITRE research study showed the airport has a $176.5 million annual economic impact. Because of its demonstrated connection and potential impact, co-location of the county’s Economic Development offices is desired. Originally, the county planned to use the balance of the Article 44 Capital Reserve for airport projects. The addition of the lighting rehabilitation project (+191,267), an increase in the airport apron project (+62,377), the increase in the terminal project (+824,851), and a misunderstanding about what the state is willing to commit to the project (+293,971) increases the county’s overall cost by $1.4 million to $3.4 million. The increased costs of the airport result from construction costs escalation, unexpected sewer modifications, and fuel filling point relocation. The Article 44 Capital Reserve has a balance of approximately $3 million. The end result is that the county needs to seek additional revenues to fund this project. •Do nothing. If nothing is done, the jetport’s terminal will continue to be outdated and undersized. The limited spaces for meetings, waiting, and pilots makes it less desirable for flights and for use as a meeting space. •Construct a new 6,969-square-foot terminal. The lower level would house two conference rooms, additional office space for airport staff, a pilot lounge with shower area, a larger waiting lounge, and office space for Economic Development. The upper floor, accessible without entering the lower level, would house another meeting space and observation platform, which should be an attractive meeting space for economic development and Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 186 051820 HCBOC Page 291 other needs. A temporary terminal will also be needed during construction, so that the old one can be demolished to make way for the new one. The project would consist of these improvements, along with necessary infrastructure and site improvements. No additional land is needed, as everything would be built on property currently owned by Harnett County. Acquire software to upgrade and standardize all HVAC controls in buildings on the main Lillington campus. HVAC Control Upgrades and Standardization in Multiple Locations Future Existing HVAC controls vary from building to building. Some systems are out-of-date and are not operating on secure platforms. The Facilities Department must maintain the different systems. The construction of the Harnett Resource Center and Library and the replacement of the chiller at the Administrative Building and cooling towers at the courthouse have allowed the purchase of a standard control system for these buildings. With time to evaluate these systems, staff will be in a better position to recommend a standardized system. •Do nothing: Without standardizing controls, systems will continue to be out of date, operate on non-secure platforms, and require Facilities staff knowledge of multiple systems. In some cases, the existing systems do not allow the most efficient control of HVAC systems. In addition to having to learn multiple systems, staff cannot always make changes without going through the vendor. •Standardize the controls of the Harnett Resource Center and Library. Use this as a starting point for how existing buildings can be standardized in the future. Define Problem Recommended Solution Alternatives Construct a new driveway from NC 210 into Neills Creek Park, located at 3885 Neill's Creek Road, Angier. The new driveway would alleviate the need to use the Harnett Central High School driveway. NC Department of Transportation also requires the construction of a turning lane. This driveway and parking lot would connect the high school and Harnett Central Middle School fields and allow for Parks and Recreation to program both areas. Neills Creek Park Roadway Construction Future The existing entrance to Neills Creek Park is through the main entrance to Harnett Central High School. Because of access through school property, the park cannot be used during school hours. In addition, park users have to drive around to the back of the school to enter the park. This driveway leads to a small parking lot located in the foul ball zone for the softball fields. The only parking for the current park is in close proximity of the high school softball field and the men’s softball field. The parking location provides little-to-no protection from foul balls, leaving park users to park at their own risk. Users and spectators can park in the school parking lots but doing so requires a significant walk to the fields. The county recently expanded Neills Creek Park to include the two ballfields, a multiuse field, and relocated tennis courts at the middle school. The existing entrance does not serve these areas. A feasibility study and cost estimate will be required before this project can move forward. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 187 051820 HCBOC Page 292 •Do nothing. If nothing is done, park users will continue to use the existing driveway through school property, which does not give access to the expanded facilities recently constructed by the county and limits usage of the park to non-school hours. •Only install directional signage to inform users of other middle school parking and facilities. This option fails to address the lack of connection between parking and the middle school fields. •Construct a DOT-required turning lane on NC 210, a new entrance into the park, and a parking lot that is more accessible to all park amenities. Relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area. Northwest Convenience Center Relocation Future The existing solid waste convenience center, located at 1260 Cokesbury Road, Fuquay-Varina, is outdated and no longer safely accommodates the needs of residents in this area of the county. The site averages 738 per visitors per week. The county leases the one-acre site for $2,500 per year, but only a small fraction of the property is useable, so expansion is not feasible. The small size and inefficient configuration make it inadequate. Newer convenience centers have a more efficient design that offer more waste disposal options and better traffic flow through the site. The Cokesbury Road site is not large enough to segregate pedestrians from vehicles, and traffic backs up onto Cokesbury Road during peak usage, both of which are safety concerns. The site is also located on a narrow secondary road and the entrance and exit are located in a curve, another concern for traffic safety. Last year the county purchased property on Oakridge River Road, Fuquay-Varina to re-locate this convenience center. This 2.5-acre area reserved for the convenience site provides ample room to provide an expanded center that is safer and configured for better traffic flow within the site. It would also offer additional options for waste disposal, such as used oil, oil filters, scrap tires, white goods, and scrap metal. Last year, the county obtained a conditional use permit to build a convenience center on the Oakridge River Road property. A new Solid Waste Director began service with the county only a couple of months ago. While this site is a high priority, the new director wants to evaluate all Solid Waste concerns before using a large appropriation from the operating reserve for this project. In other words, a complete assessment of the department, its equipment, and its facilities are needed before this is determined to be the highest priority. •Do nothing. If nothing is done, the circulation within the site, its small size, and its location on Cokesbury Road will continue to create safety concerns for the center’s users. •Utilizing the property the county purchased last year, construct a new convenience center that allows for better circulation within the site and safer entrance into and exit from the site. This option also results in savings from no longer having to lease the Cokesbury Road site. Define Problem Recommended Solution Alternatives Develop Northwest Harnett Park, located at 1975 Oakridge River Road, Fuquay-Varina. Facilities would include two ballfields, picnic shelter, playground, walking trail and fitness stations. Northwest Harnett Park Development Future Harnett County purchased this 28-acre tract in northwest Harnett with the stated intent of building a convenience center, park, and emergency communications tower. During a public meeting held as part of the conditional use permit for the convenience center, residents indicated the strong desire for a park to be located on the site if the solid waste facility is constructed. No parks are currently located in this area. Define Problem Recommended Solution Harnett County FY 2020-2021 Recommended Budget Page 188 051820 HCBOC Page 293 Using in-house labor and the Parks Fund, construct park facilities as time and resources allow. Explore construction of joint facilities, such as entrance road and parking, with Solid Waste. Do nothing. If nothing is done, the county will not meet its implied promise to build the park on a site also slated for a solid waste convenience center. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Alternatives Relation to Other Projects Relocate utilities and building systems routed through the old jail, located at 1005 Edward Brothers Drive, Lillington, and demolish the 18,000-square-foot old jail structure to provide a healthy working environment for Harnett County Emergency Services, NC Highway Patrol and NC Department of Motor Vehicles (DMV). Old Jail Demolition and Relocation of Building Systems for Emergency Services Future The old jail, located at 1005 Edward Brothers Drive, Lillington, was vacated in 2009. In spite of several attempts to repurpose the building, its construction has made other uses too difficult and expensive to realize. In the meantime, the roof and HVAC systems have deteriorated, leading to water infiltration and mold growth. The old jail shares electrical, mechanical and plumbing systems with Emergency Services, Highway Patrol and DMV. Emergency Services is directly connected to the old jail. Mold is evident on the walls in Emergency Services, though the air quality has not been tested. In order to separate these offices from the old jail, all systems have to be moved and a new mechanical room constructed. Because of the complex interconnectedness of the systems and the fact that construction plans are not complete, the exact scope of work to move these systems is unknown. The Facilities Department is proposing to relocate all building systems, build a new mechanical room, demolish the connection between Emergency Services and the old jail, and demolish the old jail building. The project would also involve temporarily relocating Emergency Services, Highway Patrol, and DMV while the work is being completed. Because no cost estimate is available for the work, the county is in the process of hiring an architect or engineer to provide a scope and cost estimate. Because of the immediate need to address indoor air quality concerns, the project will likely be scheduled in the upcoming operating budget when a cost estimate is in hand. •Do nothing. If nothing is done, the old jail will continue to deteriorate, causing more problems with the indoor air quality of Emergency Services, Highway Patrol and DMV. •Repair the old jail’s roof and HVAC, abate the mold, and repurpose the space for another county function. This option has not seriously been explored. Because of the nature of the old jail’s construction other uses are probably limited to storage. Renovation, repair, and mold abatement would be expensive. •Move Emergency Services to another location. The county is directly responsible for the Emergency Services employees. DMV and Highway Patrol are state functions and use the county’s building free of charge. Relocating Emergency Services would be an expensive endeavor, as the department occupies 30,550 square feet. DMV and Highway Patrol occupy 2,600 square feet. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 189 051820 HCBOC Page 294 The project is related to construction of the Harnett Resource Center & Library. The administration building, located at 420 McKinney Parkway, Lillington, will be temporarily vacated once the Resource Center is open, which could allow Emergency Services to temporarily occupy the building during the jail separation project. Purchase a bookmobile to provide library services to underserved areas of Harnett County. Public Library Mobile Outreach Vehicle Future The 2018-23 Harnett County Library Master Plan found that, as of the 2010 Census, 55.9% of the county’s population resides in rural area and 16.4% live below the poverty line. The more recent American Communities Survey shows the poverty rate is 18% and that 81% of the county’s population lives outside a municipality. The county’s population in the unincorporated area continues to grow faster than the population in its municipalities (between 2010 and 2018, the towns’ population grew 8% while the unincorporated area grew 18%). Given these demographics, it is reasonable to assume that transportation to library services may be challenging for many residents. One objective of Harnett Public Libraries is to provide literacy and lifelong learning opportunities to community members of all ages in Harnett County. The department is unable to realize this objective fully without additional facilities or mobile library services. The Public Libraries Director is recommending that more research be done on the size and features of a mobile outreach vehicle before moving forward with requesting the purchase. She plans to form a planning team to study: •Preferred mobile outreach vehicle size, feature configuration, and adaptability based on community need •Targeted audiences and users •Potential partners •Bookmobile routes and stops •Maintenance costs based on bookmobile model and size •Mileage costs based on routes and fuel efficiency •Staffing needs based on routes, expected number of patrons per stop, bookmobile size and capacity •Collection needs and costs based on bookmobile capacity •Technology needs and costs based on bookmobile capacity Her informal study will involve public surveys, GIS spatial analytic research, bookmobile showroom tour, vendor consults, and discussions with library directors running successful bookmobile programs. The Public Libraries Director believes the study can be conducted in-house at no additional cost to the county. •Build public libraries in closer proximity to the more remote areas of Harnett County. Purchasing land and building new library facilities would be a stable, long-term solution to meeting the needs of underserved citizens. This option however will be costly and will require a formal feasibility study and extensive planning. •Purchase self-service library kiosks to be placed in underserved communities to provide library materials. The cost of a kiosk is about $125,000. Buildings would need to be purchased or leased to permanently house the kiosks. Kiosks do not offer a solution to underserved communities’ need for programming or access to public computers. •Provide mobile library services in remote areas. One method for accomplishing this is by purchasing a bookmobile whereby materials, programs, technology, and internet access could be delivered to community members in non-traditional settings who may not be within reasonable driving distance to a public library. •Do nothing and allow residents living in remote areas of Harnett County to continue to be underserved. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 190 051820 HCBOC Page 295 Expand public library services to residents of western Harnett by renovating an existing building owned by the county or constructing a new facility. Public Library Western Harnett Service Expansion Future The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. Public libraries provide important services that foster economic development, student achievement, and cultural enrichment. Options for addressing this need include renovating an existing 2,000-to-5,000-square-foot building or constructing a new 8,000-to-10,000-square-foot building in an area accessible to western Harnett residents. The county will evaluate these options and, when ready to proceed, conduct a feasibility study to develop reliable cost estimates. Continue to study the needs of Western Harnett. When a possible solution is identified, conduct a feasibility study to determine scope, cost, and possible funding models and options. Define Problem Recommended Solution Develop a park on the former Shawtown School site, located at 645 Shawtown Road, Lillington. Proposed amenities include walking trail, fitness stations, playground, picnic shelter, and community garden. Shawtown Community Park Development Future Harnett County owns the former Shawtown School and gymnasium. When part of the old school was demolished, the county promised the community a park on the site. Based on community input, a plan for the park was developed and called for a community garden, rock garden, memorial garden, playground areas, and a picnic shelter. An outdoor basketball court has already been constructed. The next proposed phase would be a trail with fitness stations. Parking and driveways within the site are not adequate to support the playground and picnic shelter and will have to be upgraded when these facilities are constructed. Parks and Recreation proposes to work with Cooperative Extension to develop the community garden, possibly utilizing grant funds. All other improvements would be funded from the Parks Fund. Using mostly in-house labor, develop the park as time and funding allow from the Parks Fund. This option allows the county to continue to develop multiple facilities at locations throughout the county. •Do nothing. This option does not fulfill the county’s obligation to the community to provide a park on the former school site. •Using mostly in-house labor, develop the park as time and funding allow from the Parks Fund. •Seek additional funding sources to complete development of the entire park. The County completed a substantial renovation of the old north classroom building in June 2019 to bring it up to code for new occupants. In addition to renovating the north classroom building, which was built in 1956, the County demolished the original classroom building and gymnasium, which were built in 1949 and had deteriorated to the point where renovation was no longer considered a viable option. The building’s new occupants include the new Boys & Girls Clubs of Central Carolina: Robin Paige Club, which opened on August 26 and currently has more than 80 participants; ReEntry Family Services, which was relocated from another location in the County; the Harnett County Sheriff’s Office Police Athletic League (PAL), which previously operated out of the gymnasium on campus; and the Harnett County Work Readiness Training Center, which relocated from a building on the other side of the campus. The facility also includes meeting space for organizations and community events, which may be reserved through the Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2020-2021 Recommended Budget Page 191 051820 HCBOC Page 296 County. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 192 051820 HCBOC Page 297 HARNETT REGIONAL WATER EXECUTIVE SUMMARY Capital Improvement Plan 2020-21 The capital improvement plan attached herewith is a working tool developed by the HRW staff to give guidance toward the County's water and sewer infrastructure development and capital needs program. It consists of an assessment of the current water and wastewater systems and projects these capital needs over a ten-year period. This plan is offered to the Board to seek their guidance and input as they look toward Harnett County's future . This plan should be a helpful fiscal planning tool that allows us to forecast capital demands on revenues and borrowing power to help avoid overextending ourselves financially during the next ten years and beyond. HRW recommends that the review and approval of this capital improvement plan be accomplished annually as part of the budget process. General approval of this document by resolution does not commit the Board to specific approval of any one project or expenditure, nor does it appropriate money for any project. This would still be accomplished through separate capital project ordinances. The approval by resolution from the Board simply approves the capital improvement plan as a plan for the forecast period . 1 of 10 051820 HCBOC Page 298 DESCRIPTION OF COUNTY Demographics. The County, formed in 1855, has a projected population of 136,031 as of 2019. The per capita income for the County is $34,604 (82nd in NC) and the median household income is $53,922 (301h in NC). The poverty rate is to be 18% and the unemployment rate currently stands at 3 .9%. Land Area Configurations. Harnett County is located in the south central portion of North Carolina. It lies partially in the Coastal Plain and partially in the Piedmont section. The eastern two-thirds of the County exhibit topographic features common to the Coastal Plain region of North Carolina . It is an area of level to gently rolling terrain with elevations ranging from 100 to 300 feet above sea level. The major underlying geological formation includes sedimentary rocks consisting mostly of unconsolidated sands and clays. Topographical features of the western part of the County resemble the Piedmont region of North Carolina . It is an area of steeper hills with elevations as high as 450 feet above sea level. The major underlying geological formation includes crystalline rocks , such as granite and slate. Name and Logo Changes. The Harnett County Department of Public Utilities underwent name and logo changes in FY 2018-19 . The new name of the utility is "Harnett Regional Water". The new mission statement reads as follows, "Harnett Regional Water provides high quality water and wastewater services to residents and businesses in Harnett County and the surrounding region. The organization is focused on customer service and is committed to environmental stewardship. Its position on the Cape Fear River, combined with significant investments in infrastructure and foresight from past and current leaders, will allow Harnett Regional Water to continue to serve the rapidly growing central region of North Carolina ." This rebranding should help accentuate the growth of the department from a single county water and sewer department to a regional water and wastewater provider. The old name often confused customers as to what services the department provided. The new logo installations on 2 of 10 051820 HCBOC Page 299 elevated tanks will continue in earnest this year and the utility will debut a stand-alone website to emphasize easier access and customer service to our consumers. Description of Existing Facilities. Harnett Regional Water provides water and/or wastewater services to approximately 100,000 Harnett County residents . HRW also provides public water to customers in Counties contiguous to ours . These Counties include Cumberland, Johnston, Moore, Lee , and Wake . The Harnett County Regional Water Treatment Plant supplies water to the Harnett County municipalities of Lillington, Angier, Erwin, and Coats. It supplies water to the Towns of Fuquay-Varina and Holly Springs in Wake County and also the Towns of Spring Lake and Linden in Cumberland County. It also jointly supplies water to Fort Bragg through a partnership with the Public Works Commission of Fayetteville. The Harnett County Regional Water Treatment Plant utilizes the Cape Fear River as the source for the system's drinking water and currently has a treatment capacity of forty-two million gallons a day (42 MGD). HRW's water system consists of nine County water and sewer districts. Each of these districts exists as a separate legal entity pursuant to Chapter 162A of the North Carolina General Statutes. The County maintains and operates the districts for a fee equal to the districts' debt service amount. This amount is paid from general revenues received from water and/or wastewater sales from the various districts. The County established a "Harnett County Public Utilities Fund" in 1998 that consolidated accounting for the operation of these districts. This allowed the department to budget revenues and expenditures in a consolidated manner rather than nine individual district budgets . HRW provides wastewater treatment to the Towns of Angier, Coats and Lillington in Harnett County. HRW also provides wastewater treatment to the Town of Fuquay- Varina in Wake County and Fort Bragg Army Base in Cumberland County. HRW was established in 1982 with approximately 600 water customers and 8 employees. We have grown in the thirty-seven years since to approximately 40,000 water customers, 13,000 sewer customers and 105 employees. HRW infrastructure consists of approximately 1,400 miles of water mains, 360 miles of sewer collection mains and totals over $325 million dollars in assets. In addition to the 42 million gallon per day regional water plant mentioned above, other assets include 2 wastewater treatment 3 of 10 051820 HCBOC Page 300 plants with a combined treatment capacity of 22 .5 million gallons per day, 20 elevated water storage tanks with 8 .9 million gallons of capacity, 18.2 million gallons of ground storage capacity, a 60 million gallon reservoir, 24 water booster stations with pumping capacity of 133 million gallons per day and 98 sewer lift stations. Approximately 95% of Harnett County residents now have access to public water. As is apparent from the above history, HRW has experienced tremendous growth and accomplishment through the valiant efforts and foresight of past and present Harnett County Commissioners and staff. Their dedication to a countywide water and strategically located sanitary sewer system is the reason for the utility's success . WATER SYSTEM Treatment Facility. HRW's existing 42 mgd (million gallons per day) regional water treatment facility was recently upgraded to that capacity in FY 2016-17 at a cost of approximately $12 m ill ion dollars . The project added four new filters, an upgraded alum sludge disposal system, new backwash/chemical storage and modified the raw water intake and raw water/reservoir low-lift pump stations. In conjunction with the project, the County entered into a formal water supply capacity agreement with Moore County in which Moore purchased 3 million gallons of daily water capacity in the Harnett Regional Water Treatment Plant. Moore joins Johnston County, the Towns of Holly Springs and Fuquay-Varina in Wake County, as well as Fort Bragg in Cumberland County as capacity holders in the Harnett County Regional Water Treatment Facility. Harnett Regional Water will continue to invest in technological upgrades in the plant and continue to plan to increase its treatment capacity to meet the needs of its growing regional customer base. Water Supply Plan. The State of North Carolina requires that all water systems submit an approved water supply plan annually. This plan is currently being updated by the HRW staff. The purpose of this plan is to provide evidence to the State that the water system is providing adequate planning for the supply of water through a designated planning period . Water supply planning is also continuing in the area of hydraulic 4 of 10 051820 HCBOC Page 301 modeling as the engineering firm of Hazen & Sawyer is engaged in providing an updated water hydraulic model of our entire distribution system. This will be critical importance in planning and directing future water resources to accommodate new growth . Water Conservation Measures. Harnett County amended its Water Shortage & Conservation Ordinance in the spring of 2008. The ordinance was amended in response to the drought conditions in our area over the last several years . The ordinance now more clearly defines the stages of water conservation and what triggers their enactment. It also established a normal irrigation schedule and increased the department's enforcement authority during emergencies. Our water supply is a critical resource that must be protected at all costs. Water Distribution System. Three water transmission projects were recently completed in FY 2018-19. The most significant was the West Central Transmission Project which consisted of the construction of approximately thirteen miles of 20 inch water transmission main complete with a booster pump station from Lillington to the Seminole community near the Lee County line along US Hwy 421. This project costs approximately $8 million dollars and greatly improves our hydraulic efficiency in the west central part of the County. Another water distribution projects completed in FY 2018-19 was the South Central Transmission Project. It consisted of the installation of 7,500 feet of 12 inch water transmission main to alleviate low pressure zones in the South Central portion of the County and cost approximately $700 thousand dollars. The final water distribution project completed in FY 2018-19 was the WHIP Transmission Project. It consistsed of the construction of 7,800 feet of 16 inch transmission main along Hwy 87 to serve the new Benhaven Elementary School being constructed in the Western Harnett Industrial Park (WHIP). This project was completed at a cost of approximately $1 million dollars and, as is the case with all three water distribution projects , was funded from Harnett Regional Water's capital reserves. 5 of 10 051820 HCBOC Page 302 Regional Interconnects. As you are aware, Harnett County's water system is interconnected to several area public water systems that we do not provide water to including: the City of Dunn , the Town of Benson, the City of Raleigh , the Town of Apex, the City of Fayetteville (PWC), the City of Durham, and finally the Town of Cary. These connections are of a vital importance in the event of emergency water shortage conditions . The ability to provide and receive additional water from these various sources makes all of these systems more dependent upon each other and truly interconnected in a regional manner. HRW is now a member of the newly formed Triangle Water Supply Partnership . Because of this alliance, our water system will participate with the triangle water utilities in regional water supply planning , with the goal of collaboratively planning for, maintaining, and implementing, long-term sustainable and secure water supplies for our region in the future . WASTEWATER SYSTEM Wastewater Treatment and Collection. The County currently owns two active wastewater treatment plants, the North Harnett Regional Wastewater Treatment Plant and the South Harnett Regional Wastewater Plant. The South Harnett plant began operation in June 2009 and has a capacity of 15 mgd. It serves all of the southern area of the County and Fort Bragg. The North Harnett Wastewater Treatment Plant has a capacity of 7.5 MGD and is currently undergoing major modifications to its filters and bio-solids storage facilities as part of the North Harnett Wastewater Treatment Plant Upgrade Project. This project is scheduled to be completed this fiscal year at a cost of approximately $11 million dollars. HRW is currently expanding its wastewater collection system as well by extending sewer to the only two remaining Harnett County schools currently not on public sewer. The South Harnett Elementary/Anderson Creek Primary School Wastewater Project is currently under construction at a cost of approximately $3 million dollars. It is scheduled for completion this fiscal year. 6 of 10 051820 HCBOC Page 303 Regional Wastewater Facilities. Harnett County has commissioned four different engineers since 1968 to look at comprehensive approaches to the long-range plan ning of Harnett County's water and wastewater needs . The most recent of these is the Northern Harnett Wastewater Master Plan for the Districts in the northern section of the County. This study was authored by Hazen and Sawyer and was completed in FY 2017-18 . All of these wastewate r plans have concluded that a regional approach ut ilizing a consolidation of systems is the best plan practical for protection of public health and economic development. There will continue to be County development of services which w ill extend from existing facilities ; and, due to the escalating cost of expansion and operating expenses , it is likely that other regions within the County will be attempting to regionalize systems within the next ten years. In addition to this, regulatory restraints will force regionalization to happen in order to elim inate as many discharges into our water basin as possible . Areas outside the County, which are tributary to our drainage basins and wastewater treatment facilities , (i.e. southern Wake County and northern Cumberland County as recent examples) also provide realisti c opportunities for regionalization . These relationships should be nurtured to provide the greatest scale of economy in building additional wastewater collection lines to serve Harnett County citizens. FINANCIAL PLANNING Revenue Projections. Revenue projections for the next 10 years are difficult if not impossible to correctly predict. They are tied to a myriad of factors including residential and commercial growth in the County, local and regional economic conditions , and the ability of our utility to meet all future water and sewer needs throughout the County and region . Before we can attempt to predict future revenues, we need to look at current revenue trends for the last several fiscal years. 7 of 10 051820 HCBOC Page 304 HRW Operating Revenues Financial Period FY 09-10 FY 10-11 FY 11 -12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Operating Revenues $24 ,860,413 $28,042,836 $30,130 ,929 $30,732 ,953 $34 ,624,099 $32,162 ,037 $34,446 ,531 $35,872 ,649 $39 ,203 ,558 $39 ,987,902 You can see from these figures that revenues increased by $15,127,489 in the last nine fiscal years . This represents a 60% increase in annual operating revenues in that time span . The majority of this increase is due to the growth of water and wastewater infrastructure throughout the County and increasing growth of water supply to the surrounding region. Rates must be adjusted to cover the ever increasing cost of service to include debt repayment and meet capital reserve targets to cover emergencies and capital project funding . The overall financial strategy of the Department is to continue to maximize revenues consistent with an even pace of residential and commercial/industrial growth within the County. Expenditures will be kept in line consistent with adequately maintaining treatment and distribution systems while emphasizing regulatory compliance in all areas. Harnett Regional Water is at a historical crossroads in the sense that 95% of all County residents have access to water. Additional access to water has been the primary source of a growing revenue base in the past. However, since most areas within the County now have access to water, future revenue growth will be directly correlated to the Department's goal to provide access to sewer to densely populated unincorporated areas of the County and the Department's ever increasingly important role as a regional water and wastewater treatment provider to surrounding municipalities, counties and most importantly Fort Bragg . 8 oflO 051820 HCBOC Page 305 CUSTOMER SERVICE IMPROVEMENTS HRW recently had a "Public Utilities Efficiency Study" completed by the Management Consulting firm of Martin-McGill out of Asheville , NC . Although the overwhelming result of the study was positive, one of the main recommendations for improvement within the department was in the area of customer service. Specifically, the need to upgrade existing outdated technologies such as water/sewer customer billing software that was over a decade old, asset management /work order software, automated customer telephone systems, etc. HRW has aggressively started that process and is currently installing a customer information system (CIS) software system that includes a mobile work order and enhanced internet pay platform . We have also engaged with new providers to enhance our existing Interactive Voice Response (IVR) telephone system to give customers access to enhanced technological features. HRW is also scheduled to begin an Automated Metering Infrastructure Project in FY 21 in which we will upgrade all of our existing meters to new smart meters. These new meters will send usage data to HRW through a wireless network and provide much more information to our customers and staff. This project has an estimated cost of $13 .5 million dollars and will take approximately three years to totally complete. Capital Project Budget Summary Attachment 1 is a capital project budget summary that combines all the proposed capital projects discussed earlier in this report . It provides a snapshot of anticipated capital needs over the next ten years . The expenditures section shows each projects total budget. The revenue section shows the expected funding sources for each year. 9 of IO 051820 HCBOC Page 306 Duly adopted this the ____ day of ___ 2020, upon motion made by Commissioner , seconded by Commiss ioner _____ _ __ , and adopted by the following vote : Ayes : Noes: __ _ ATTEST: Margaret Wheeler, Clerk to the Board Absent: Board of Commissioners of the County of Harnett By :--------- Howard Penny, Chairman of the Board and of the governing body of all Water and Sewer Districts of Harnett County 10 of 10 051820 HCBOC Page 307 EXPENDITURES Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Totals Proiect Name FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 SHE/ACP School Wastewater Proiect $2,754,205 $2,754,205 Automated Meter Infrastructure Proiect $13,500,000 $13.500,000 BCC Collection Svstem Uoorade Ph I $4,093,000 $4,093,000 NHE/BEN School Wastewater Proiect $1,648,545 $1,648,545 NW Water Transmission $8,200,000 $8,200,000 SHWWTP Uparade $2,500,000 $2,500,000 BCC Collection System Upgrade Ph 11 $3,750,000 $3,750,000 Wake County Distribution Uoorade $8,500,000 $8,500,000 SWWWPS&FM $6,894,000 $6,894,000 WTP Propertv Acquistion-Watkins 50 acres $1,000,000 $1,000,000 NHWWTP Capacitv Upgrade $30,000,000 $30,000,000 SC Tank 5 Construction /Doc's/Nurserv) $2,090,000 $2.ogo,ooo South Harnett Hiah Service Feed $17,750,000 $17,750,000 Southwest Regional GST $3,004,180 $3,004,180 MW Tank 6/SW Transmission Connect $390,000 $390,000 Totals $16,254,205 $5,741,545 $10,700,000 $12,250,000 $6,894,000 $31,000,000 $2,090,000 $17,750,000 $3,004,180 $390,000 $106,073,930 REVENUES ) FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 Totals Grants from all sources $0 Revenue Bonds $0 State Revolvina Loans $2,090,000 $17,750,000 $19,840,000 Developer Participation $3,447,000 $3,447,000 Holly Sprincs $8,500,000 $8,500,000 Fuquay Varina $8,000,000 $8,000,000 Angier $4,000,000 $4,000,000 Lillington $4,000,000 $4,000,000 Reserves $16,254,205 $5,741,545 $10,700,000 $3,750,000 $3,447,000 $15,000,000 $3,004,180 $390,000 $58,286,930 Totals $16,254,205 $5,741,545 $10,700,000 $12,250,000 $6,894,000 $31,000,000 $2,090,000 $17,750,000 $3,004,180 $390,000 $106,073,930 Debt Summa FY 2020-21 FY 2021-22 FY 2022-23 FY 2023·24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 Totals Actual New Debt $0 $0 $0 $0 $0 $0 $2,090,000 $17,750,0QQ $_Q $0 $19,840,000 Planned Rate Increases • Current Rates/Water FY 2020-21 FY 2021-22 FY 2022·23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 Totals $20/2,000 min no chanae no chance no chanae $22.00 no chanae no chanoe no chanae $24.00 no change no change $5.50/1,000 aal above min no change no change no change $5.75 no change no chanae no change $6.00 no change no change $2.38 Bulk Rate $2.60 no chance no change no chanae $2.85 no chanae no chanae no change $3.15 no chanae $1.85 Bulk Rate Capacitv Holders $2.05 no change no chanae no chanae $2.25 no chanae no chanae no chanae $2.50 no chanae % increase 10.0% no change no change 7.5% 10.0% no chanae no chanae 7% 10% no change Monthlv $ Increase in Ava Bill n/a n/a n/a $2.75 n/a n/a n/a $2.75 nla nla Revenue from increase $650,000 $0 $0 $1,386,000 $820,000 $0 $0 $1,435,500 $975,000 $0 $5,266,500 Current Rates/Sewer FY 2020-21 FY 2021·22 FY 2022-23 FY 2023-24 FY 2024·25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029·30 Totals $15 Flat no chanae no change no chanae $16.00 no change no chanae no change $17.00 no chanae no chanae $6/1,000 gals no chanoe no change no chanae $6.50 no chanae no change no change $7.00 no change no chanae $2.05 Bulk Rate Capacity Holders $2.30 no chanae no chanae no change $2.55 no chance no change no change $2.85 no chanae % increase 12.0% no change no chanae 7.5% 11% no chance no change 7.5% 12% no chance Monthly$ Increase in Ava Bill n/a n/a n/a $3.50 n/a nla n/a $3.50 n/a n/a Revenue from increase $450,000 $0 $0 $450,000 $340,000 $0 $0 $585,000 $450,000 $0 $2,275,000 Attachment 1 051820 HCBOC Page 308 AGENDA ITEM 2 (D Harnett County DSS Monthly Report Totals 2019-20 July August September October November December Children's Services Jauary 2019 February March April May June Totals CPS Reports Received 112 131 147 178 140 122 146 128 106 Reports Accepted 60 71 85 115 86 71 87 79 70 Total children in Pk/Custody 159 169 172 191 193 185 183 171 170 FC Money expended $ 122,846.25 $ 115,342.35 $ 114,700.21 $ 119,236.19 $ 122,545.11 $ 113,851.80 $ I 18,673.58 $ 113.287.66 $ 114,647.86 $ 1,055,131.01 Adult Services APS Reports Received 13 18 18 25 9 II 16 12 10 132 # of trips scheduled 1455 1457 1520 1726 1484 1393 1575 1429 1470 Total Cases 224 228 232 240 235 230 229 225 223 Work First Energy Expenditures $67,767.28 $68,920.22 $ i 38,180.62 $97.053.67 $94,419.22 $173,831.85 $269,388.32 $88,756.00 $10,200.00 $1,008.517.18 Total cases 129 138 140 140 142 143 144 147 148 Food & Nutrition Services A pps Approved 498 449 448 477 400 325 528 353 433 3911 Total Cases (households) 7,698 7670 7709 7,698 7,672 7,582 8,347 7,569 7,519 Benefits Issued $1,934,449.00 $2,219,918.00 $1,950,947.00 $1,913,506.00 $1,910,163.00 $1,871,064.00 $2, I 05,662.00 SI .587,936.00 $1,827,463.00 $17,321,108.00 Adult Medicaid Apps Approved 87 IOI 116 63 109 102 64 114 108 Total Cases 11,293 11,291 11,240 11,125 11,089 11,117 11,117 11095 11090 Family & Children's Medicaid Apps Approved 253 321 343 327 221 165 255 258 240 Total Cases 17,384 17,293 17,289 17,535 17,567 17,642 17,552 17,846 18,106 Fraud Total Collections $12,576.41 $14,028.80 $8,097.53 $8,420.21 $8,684.80 $8,880.04 $9,037.44 $8,240.38 $7,468.50 $85,434.11 ChildCare Children Served 941 965 798 788 751 746 703 757 730-P Total Expenditures $444,141.00 $420,908.00 $393,901.00 $377,637.00 $371,805.00 $362.570.00 $344,288.00 $347,578.00 $340,791 .00 $3,403,619.00 Child Support Total Collections $809.787 $787,563 $770,420 $812,474 $753,805.00 $855,655.00 $789,406.00 $768,445.00 $1,005,604.00 $7,353,159.00 051820 HCBOC Page 309 AGENDA ITEM July 1, 2019 -June 30, 2020 Front Desk -Check-in Appointments Health Cl inics Adult Women Wellness Clinic Harnett County Department of Public Health Activities Summary Jul Aug Sep Oct Nov Dec Jan Feb 929 1123 1168 1308 898 994 1229 1025 2 3 1 1 4 0 0 3 Mar 842 1 Care Coord ination for Children /CC4C) 182 199 203 215 175 207 188 207 199 Child Health -Sick Clinic 89 111 156 158 142 166 193 151 104 Child H ealth -Well Clinic 114 260 189 177 101 86 13 1 113 58 Coun tv Emplovee Health C linic 122 125 97 131 122 142 167 174 106 Familv Pla nni nq 129 159 158 172 121 136 171 142 139 Immunizations 171 342 545 1635 285 178 233 185 11 4 Maternitv /Prenatal Clinic) 202 190 168 195 160 166 203 194 157 OB Ca re Man aaement (OBCM) 156 145 137 128 107 105 107 8 9 125 Post partum Home Visits 16 10 11 15 11 10 16 16 11 Refer /Repeat Pap 0 0 0 0 0 0 0 0 0 STD Se rvi ces 121 118 122 121 109 115 159 109 107 TB Services 68 37 7 12 2 34 61 63 79 Welcome Babv Home V isits 16 11 11 15 11 11 16 16 11 Total Services 1388 1710 1805 2975 1350 1356 1645 1462 12 11 Reoortable Disease Cases T uberculosis 0 0 0 0 0 0 0 0 0 HIV -{Qua rte rly report) 0 0 1 0 0 0 0 0 0 AIDS - (Quarterly rep ort) 0 0 0 0 0 0 0 0 0 S YPHILIS -{Q uart e rlv repo rt) 0 0 0 0 0 0 0 1 3 OTHERSTD's 72 40 23 18 17 9 7 12 12 Other (s alm onella, camovlobacter, etc) 5 6 5 6 13 4 3 4 1 Total Services 77 46 29 24 30 13 10 16 16 Health Education Outreach 189 269 208 484 240 248 238 279 181 Laboratorv Clients 750 6 15 5 16 903 757 74 9 725 899 558 Laboratorv Tests 1270 1296 140 3 2057 1349 1241 1644 1557 1069 HIV Tests 140 151 186 162 145 144 186 186 11 5 WIC Active Participation 2600 2674 2719 2765 2681 2618 2690 2735 2978 Vital Statistics Births In County ..;,_ ~ -,c;,, 31 46 31 34 44 46 45 40 39 Births Out of County ...., l:i... ~ 121 167 124 134 113 132 158 134 134 Deaths ¥ 60 66 41 49 64 76 76 60 83 Environmental Health A oolications Received 49 53 73 85 63 48 75 8 1 103 Permits Iss ued 79 77 69 70 36 71 63 86 75 Completions Issu ed 59 53 49 57 47 30 47 36 53 Reoair Permits Applied 11 10 5 3 3 9 18 14 6 Permits Deni ed 1 0 0 0 1 1 0 0 1 Food and Lodaina Esta b lishme nts lnsoected/Reinsoected 84 83 97 103 56 69 83 68 40 Visi ts /Construction/Cri tical 40 57 55 30 19 21 33 42 49 Comolaints 6 1 2 3 3 1 4 1 5 Private Water Supplies Well Aopli cations Received 1 3 1 8 2 0 7 3 2 updated 5/04/2020 Apr M ay Jun lroTAI 676 10192 1 16 232 2007 75 1345 44 1273 5 7 1243 126 1453 72 3760 168 180 3 107 1206 0 116 0 0 91 1172 4 1 404 0 118 1014 0 0 15916 0 0 0 1 0 0 0 4 8 218 5 52 13 274 248 2584 467 6939 1048 13934 9 7 1512 24460 48 404 104 1321 90 665 70 700 61 687 41 472 17 96 0 4 49 732 29 375 3 29 1 28 AVG. 1019.2 1.6 200 .7 134 .5 127 .3 124.3 145.3 376 180.3 120.6 11.6 0 117.2 40.4 11.8 1591 .6 0 0.1 0 0.4 21 .8 5.2 27 .4 258.4 693.9 1393.4 151 .2 27 17.8 40.4 132.1 66.5 70 68 .7 47.2 9.6 0.4 73.2 37.5 2.9 2.8 051820 HCBOC Page 310 AGENDA ITEM g (i) -1 North Carolina ~ Total Retirement Plans ~.{f.'~~~ DALE R. FOLWELL. CPA . 4/16/2020 · .·' .. ··:.:.·:-, -·,~ .. 94301 · HARNETI COUNTY A'ITN: CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRATOR PO BOX 778 LILLINGTON, NC 27546 Dear 94301 -HARNETI COUNTY: During the 2014 General Assembly session, contribution-based benefit cap legislation was enacted effective January 1, 2015. This legislation was created to control the practice of "pension spiking,'' in which a member's compensation substantially increases, resulting in a monthly retirement benefit that is significantly greater than the member and employer contributions would fund. The Contribution-Based Benefit Cap (CBBC) approach was created to protect each system for current and future retirees and to prevent all employers in the Retirement Systems from absorbing the additional. liabilities caused by compensation decisions made by other employers. This legislation applies to members who retire on and after January 1, 2015, with an average final compensation of $100,000 or higher (adjusted annually for inflation), and will directly impact only a small number of those individuals. It requires the member's last employer to pay the additional contribution required to fund the member's benefit in excess of the cap. [G.S. 135-5(a3); 135-4(jj); 128-27(a3); and 128-26(y)] In order to assist employing agencies with planning and budgeting to comply with the CBBC provisions, we are required to report monthly to each employer a list of those members for whom the employer made a contribution to the Retirement System in the preceding month that are most likely to require an additional employer contribution should they elect to retire in the following 12 months. This letter and the attached report serve as our required monthly notification to your agency under this provision. [G.S. 135-8(t)(2)(f) and G.S.128-30(g)(2)(b)] The chief financial officer of your agency is required to provide a copy of the attached report to the chief executive of your agency, as well as to the governing body, including any board which exercises financial oversight. Additionally, the chief financial officer of a public school system is required to provide a copy of the report to the local board of education and notify the board of county commissioners of the county in which the local administrative unit is located that the report was received and how many employees were listed in the report. [G.S . 115C-436(c); 135- 8(j); and 128-30(j)] For the purpose of determining the e mployees of your agency that are likely to require an additional employer contribution should they elect to retire in the following 12 months, the Retirement System modified the criteria used in the CBBC calculation. This allows for a broad list of potential employees, including those whose compensation average may approach the threshold and attempts to provide your agency with prior notification of a potential cost. The attached report 3200 ATLANTIC AVENUE , RALEIGH. NORTH CAROLINA 27604 Telephone (877) 627-3287 toll-free Fax (919) 855-5800 www.myncretiremen t.com 051820 HCBOC Page 311 lists employees of your agency who may be eligible to retire in the next 13 months (at either a reduced or unreduced benefit), whose salary is $95,000 or greater, and whose estimated monthly retirement benefit exceeds the CBBC based on information in the employee's most recent annual benefits statement. In addition, a lower CBBC Factor (i.e., TSERS is 4.2 and LGERS is 4.4) is applied . .. This list is .not exhau.stive, and me~bers includ~d· on t~is list may or may not exceed the CBBC . . ; : -.....-..-.~ . . . . . . . . . . . . . .~ . . . . . ... • ·. . . -·· -.. · .·. . ~ . ·. upon retirement, depending on a number of factors such as the member's average final compensation, the member's age at retirement, and membership service. This is merely a notification of a potential cost that your agency may be required to pay, in the form of a lump-sum payment, due after the member retirees. For those employees hired on or after January 1, 2015, the employer is not required to pay the additional contribution to fund the member's benefit in excess of the Contribution-Based Benefit Cap. The employer has the option to pay all or part of the contribution required in excess of the CBBC; the employee also has the option to pay all or part of the contribution. However, should neither of you choose to pay this additional contribution, the employee's retirement benefit will be capped. You can calculate the likelihood of whether the retirement benefit of a member listed on the attached report will exceed the CBBC with information available on our website at https://www.myncretirement.com /employers/employer-training/pension-spiking. If you have any questions or need assistance in calculating the likelihood of a potential CBBC liability, please contact us at the address or telephone number listed below. Sincerely, Retirement Systems Division N.C. Department of State Treasurer 3200 ATLANTIC AVENUE, RALE IGH, NORTH CAROLINA 27604 Telephone (877) 627 ·3287 toll.free Fax (919) 855·5800 www.myncretirement.com t,'.tU'ENSPK 051820 HCBOC Page 312 'gj North Carolina Total Retirement Plans North Carollna Department of State Treasurer Retirement Systems Division 3200 Atlantic Ave, Raleigh, NC 27604 1-877-NCSECURE (1-877-627-3287) toll-free• Fax (919) 855-5800 www.myncretirement.com CONTRIBUTION-BASED BENEFIT CAP REPORT ~~<r* srm n.wuau.o, HOIJH CAIDUNA DALE R. FOLWELL. CPA ' j: e ;:;a~·· ±t· ··~."··~ '~~~~-~ ,·e~···1-~4:~-:~r'f.p', ;,,;;. .,·~~"l;:t(:(.'.ffll"·. ~~{>',"~:f°'i";,l_)', ;,~!!·-' .~f?.'' .. ,,4?,1;... " ,;r;J~fr,l, .~:-~ .. a~~:.-·.· ~Agency~.~:°'i~·' ·~, ·;.!;,;,?iif.><·...,~r~·.::-:i\t:~ r~:.w('t .• _..-.,,.):~.~-.~~'!::1~;: · :/:.~{~rt~:;;/-~::~;s~~ftt\~1:,~:-~-.~~1~2~.t\~\rt~ , .. f-:~;~J~~·~;,,;.;f;~~:1. --~~~r~1 :.-~·: .·,·o~·f. ;::<,.?!').:,';', ·,.;r-::t. :_::·,;_::)'~r_~; ·•;'.'f"f ·0 .. w::~, O::tf&'\~_,:~'ll',;?:'.f.,<.'7-;:;~*1&1~~.~=.~-~ii ,..ember .. -.-·· ~,, .. ·1-,·· .. 1 .,,.d,-...,,.~1:,. ,, ... !$: ..... ame.1~-~ ., •... ; .. ~.;d;,,!.1";:["1~-~-m~ · -t~'1/l ... ::,.;.£:ft\~it-.·.:.,\i~' :I':·'.'_. t : .. ~~fe.~ .... tt: .. -::\~~---~-:. !-!//.:"'.t?Si~::~:~-:.;.; ·, .... · 1!~ ... ~.;;;;.;~~~; ~~~~i~~~e-(~~ .. )t~~t:~~~111\z~~.-:· 1--1 Members Hired Before Jan1,2015 94301-HARNETI COUNTY 'PLEASE FORWARD TO YOUR CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRATOR ORBIT -PensionSpikingReportbyAgency Version# 1 1151077 1162854 551439 1207504 1238173 1290386 STEWART, PAULA K WARD, STEVEN C POLINSKI, PAUL D HONEYCUTI, KIMBERLY A BLEVINS, BARRY A COATS, WAYNE A ' ( i' Page 1 of 1 051820 HCBOC Page 313 AGENDA ITEM ~ ~ COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Aging Department General Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 11 05160 532010 NUTRJ TELEPHONE SERVICE $30 11 05160 532050 NUTRI POSTA GE $95 1105160 534010 NUTRI PRINTING $50 1105160 537010 NUTRI ADVERTISING $75 REVENUE AMOUNT ORG OBJECT PROJECT TASK SU B-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in the Nutrition program to better meet the needs of the program. APPROVALS: ,~rJ 9(0::{/.:~ Sec\ion 2 . Copies of this budget amendment shall be furnished to the Cle their direction. Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board County Manager (date) ~,--.}. q ~ J..e> e Budget Officer and the Fi nance Officer for Howard Penny, Jr., Chairman Board of Commissioners 051820 HCBOC Page 314 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of lhe County of Hornelt, Norlh Carolina, l hol lhe following amendment be mode lo the annual budget ordinance for the fiscal year ending June 30, 2020 . Section 1. To amend the General Fund , C o operative Extension , the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OB JECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104995 502010 APP20 PERSN SLARY SLWFT Sa larv & Waqes 15,103 1104995 503030 APP20 PERSN BNFIT 401K Sunnlemental Retirement 312 1104995 507010 APP20 PERSN BNFIT UNEMP Unemcloyment 45 1104995 505010 APP20 PERSN BNFIT FICA FICA l.238 1104995 506010 APP20 PERSN BNF IT GROUPINS Group Insurance 1,962 1 104995 505050 APP20 PERSN BNFIT RETIREMENT Retirement 77 1 1 104995 507030 APP20 PERSN BNFIT WORKERCOMP Worker's Compensation 269 1104995 506020 APP20 PERSN BNFIT DENTAL Dental 10 1104995 531040 APP20 OPERT TRAVEL TRANSPORT Trainina/Transoort/Rental Car 292 1104995 531050 APP20 OPERT TRAVEL TRAINREG Reqistration 400 1104995 531030 APP20 OPERT TRAVEL TRAINLODG Lodqinq 612 1104995 522010 APP20 OPERT INCENTIVES FOOD&PROV Food & Provisions I 1,113 1104995 531020 APP20 OPERT TRAVEL MEALS Meals 89 1104995 544095 APP20 OPERT INCENTIVES INCENTIVES Incentives 22.216 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE cal year and closure of th e progra I Head ldatel "~ iviv P(J.......le---: "-.>.J-« ~ .J ~ County Manage7fciote) .S -( 3 . .l.o Section 2. Copies of this budget amendment shall be furnished lo the Clerk to the Boord. and to the Budget O fficer and the Adopted this ___ day of --------. 20 __ . Margaret Regina Wheeler. Clerk t o the Boord Howard Penny, Chairman Board of Commissioners w 2-Si 051820 HCBOC Page 315 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell. North Carolina, that the following amendment be mode to the a nnual budget ordinance for the fi sca l year ending June 30, 2019. Section 1. To amend the Budget In the HRW fund, all departments, th e appropriations are to be changed as follows : EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 6107119 535015 6107119 524055 REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION: TO ADD FUNDS TO DISTRBTN PLANT • Dept Head (dote) Section 2. Copies of this budget amendment shall be furnishe the Finance Officer for their d ire ctio n. AMOUNT JOB DESCRIPTION OF CODE INCREASE DECREASE R & M LANDSCA PING $10,000 M & R DISTR BTN PLANT $10.000 AMOUNT JOB DESCRIPTION OF CODE INCREASE DECREASE ~~>:k,)<J: County Manager (dote) 5-t3--clo o the Clerk to the Boord, and to the Bud get Officer and Adopted this ___ day of _______ . 20 __ . Margaret Regina Wheeler, Clerk to the Board Howard Penny, Cha irma n Boord of Commissioners 051820 HCBOC Page 316 COUNTY OF HARNETT BUDGET ORDIN ANCE AME NDMENT BE IT ORDA INED by lhe Governing Board of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2020 . Section 1. To amend the General Fund , Anlma l Sh e lter/Animal Control, the appropriations are to be EXPEND ITURE AMOUNT ORG OB JECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104510 543010 Rental -Copiers $756 11 0 4512 543010 Rental -Coo iers $756 I I REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Contracttor copiers for Animal Services were not split between the 1104512 -Shelter and 1104510 -Control org codes at the beginning of the fiscal year. Budget amendment needed to move funds from Shelter object code fo Control object code to finish the fiscal year. APPROVALS : A d opted this ___ d a y of ________ • 20 __ . Margaret Regina Wheeler. Clerk to the Board Howard Penny, Jr .. Chairman Board of Commissioners 051820 HCBOC Page 317 COUNTY OF HARNffi BUDGET ORDINANCE AMENDMENT IE IT ORDAINED by the Governing Boord of the County of Hamett. North Carolina, that the following amendment be mode to the annual budget o,dinonce for the fiscal year ending June 30. 2020. Section 1. To amend the aoord of Education Capital Project fund. Erwin Elementary School Project. the appropriotlons are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOI DESCRIPTION Of CODE INCREASE DECREASE EES19 CNSTR CONSTRU TBD CONSTRUCTION $20,387.590 EES19 CONSTRUCT CMAR METCON CONSTRUCTION $20.387,590 REVENUE AMOUNT ORG OBJECT f'IOJECT TASK SUI -TASK JOI DESCRlmON OF CODE INCREASE EXPLANATION: TO MOVE FUNDS FROM TO IE DETERMINED CONSTRUCTION UNE TO METCON. INC, FOR THE ERWIN ELEMENTARY SCHOOL PROJECT. METCON IS THE GENERAL CONTUCTOR FOR THE l'ROJECT. APPROVALS : Dept Heod (date) Adopted this ___ day of _______ • 20 _. Margaret Regina Wheeler. Cler1c to the Boord Howard Penny. C hoim1on Boord of Commissioners DECREASE 051820 HCBOC Page 318 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Aging Department General Fund , the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 11 05160 526010 SHIIP 1105160 532050 SHIJP 1105160 504010 SHIIP REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB 1105160 330210 SH IIP EXPLANATION: To budget additional SHilP funds. Adopted this ___ day of ________ , 20 __ • Margaret Regina Wheeler, Cle rk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE OFFICE SUPPLIES $2,700 POSTAGE $491 EXPENSE ALLOWANCE $200 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE FEDERAL $3 ,391 Howard Penny , Jr., Chairman Board of Commissioners Da1c: M1y5,ltl'20 051820 HCBOC Page 319 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Govern ing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020: Section 1. To amend the General Funds, Register of Deeds , the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1104190 526010 General Funds/ OFFICE SUPPLIES $1550.00 1104190 587000 General Fu n ds/ NON-CAP ASSET -OFFICE $1550.00 FURNITURE REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION Register of Deeds needs to move funds from Office Supplie s to Non Cap Asset -Office Furniture to purchase QTY 4 (3 Real Estate and 1 Vital Records) chairs for the employees in the front of the office. We have researched and found chairs that have a life expectancy of approximately 10 years with a lifetime warranty on parts and several yea r s on the fabric. APPROVALS: ~~1~~-sJ1o\~~ ~~~..JIL.~1/...L::.~~~..?\I ~~~ ~. l3-?-0?0 .S,3 -d>-D Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their directi on . Adopted this Margaret Regina Wheeler Clerk to the Board day of Howard Penny, Chairman Harnett County Board of Commissioners 051820 HCBOC Page 320 COUNTY OF HARNEIT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by lhe Governing Boord of lhe Counly of Hornelt, North Carolina. tho1 1he following o mendmen1 be mode l o 1he annu al budge1 o rdinanc e for 1he 1isc ol year ending Jun e 30 , 2020 . Section 1. To amend the Board of Education Capital Fund , Erwin Elementary School Proj ect (EES19), the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 47059 13 553000 EES19 CNSTR FUELTANK TERRACON TERRACON FUEL TANK REMOVAL 1$11.9 50 4705913 599000 EES19 OPERT CONTINGENC CONTINGENC CONTINGENCY $11 ,950 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPT ION OF CODE INCREASE EXPLANATION : TO DECREASE CONTINGENCY TO COVER SUPPLEMENTAL AGREEMENT FOR TERRACON. THIS SERVICE Will INCLUDE SOil INVESTIGATION , GROUNDWATER ASSESSMENT , RECEPTOR SURVEY, PREPARTION OF FINAL REPORT, ANO PUBLIC NOTIFICATION (IF REQUIRED BY NCDEQ). THESE SERVICES ARE REQUIRED DUE TO CONFIRMED SOil CONTAMINATION BY UNDERGROUND STORAGE TANK 3 BY NCDEQ . Pu...c....t~i::e4)CAJ- DECREASE APPROVALS : ~dldo1'J Sec1ion 2. Copies of lhis budget omendmenl shall be furnish Officer for lheir direction. County M a nager (do~ 1 0 ~4-J...c, . and to lhe Budget Officer and lhe Finance Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler, Clerk to the Boord Howard Penny Jr. Chairman Boo rd of Commissioners BA=Jt=f [3( 051820 HCBOC Page 321 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County o f Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Transportation Department budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104610 526010 OFFICE SUPPLIES $406 1104610 525090 VEHICLE SUPPLIES· OTHER $406 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover the cost of cleaning supplies for drivers to use to clean transit vehicles. BA164i APPROVALS : Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board £2~ 4 H--e, \tv,k County Manager ~te) et Officer and the Finance Officer for 4 ,, )..~ -'.,lo Howard Penny, Jr., Chairman Board of Commissioners Apr,19.1020 051820 HCBOC Page 322 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Transportation Department budget, the appropriations are to be changed as foUows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104610 526010 OFFICE SUPPLIES $785 I 10461 0 523030 PUBLIC SAFETY SUPPLIES $785 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE IN CREASE DECREASE EXPLANATION: To cover the cost of supplies used to sanitize transit vehicles as weU as driver safety supplies. BA16Si APPROVALS : Section 2 . Copies of thi s budget amendment shall be furnis hed to the C lerk to their direction. Adopted this ___ d ay of ________ , 20 __ . Margaret Regina Wheeler, C lerk to the Board L <-:-ikS+r:. J( •• .,_, County Manager (date) '"' ' Howard Penny, Jr., Chairman Board of Commissioners Da1e· Lf -D --c1o 051820 HCBOC Page 323 COU NTY OF HARNETT BUDGET ORD INANCE AMENDMENT BE IT ORDAINED by the Governing Board of the Cou nty of Harnett, North Carolina, that the foll owing amendment b e mode to the annual budget ordinance for the fisc a l year ending June 30, 2019. Section 1. To amend the Budget In the HRW fund, all departments, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OB JECT PROJECT TASK SUB·TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 6107 11 5 535085 R & M SEW ER PLAN T $90,000 61071 2 1 523090 Chemic a ls $90,000 .RfVfNUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : TO ADD FUNDS TO COLLECTIONS CHEMICALS ~~~~ ~~L>k.s )c-J- Finance <ef1i 1~),... Coun ty Manager (d a~J ·1 1• ~ Y-t3,..)...o Section 2. Copies of thi s budget amendment sh all be fu rn ished to th e Clerk to t he Board, a nd l o t he Budget Officer and the Finance Officer fo r t heir direction. A dopted this ___ day of _______ . 20 _. M argaret Re gino Wheeler, C lerk to t he Boord Howard Pe nny, Chairman Board of Comm issio n ers 051820 HCBOC Page 324 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County ot Harnett. North Carolina, that the following amendment be made to the annual budget ordinance tor the fiscal year ending June 30, 2020. Section 1. To amend the General Fund , Finance, the appropriations are lo be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE 1104 130 502010 Salaries & Woaes Reoulor $22.000 1104130 519010 Financial 1$22,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE EXPLANATION : To move funds lo complete fiscal year audit due lo the audit of additional programs and the completion of the indirect cost plan. APP~ Depl Head (dote) Section 2. Copies of this b udgel amendment shall be furnis Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler. Clerk to the Boord Howard Penny Jr, Chairman Boord of Commissioners DECREASE 051820 HCBOC Page 325 BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 3D, 2020. Section I. To amend the Boord of Education Capitol Fund. Erwin Elementary School Project (EESl 9). the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 4705913 553000 EES19 PFRSV UTILITIES TEMPL TEMPLE GRADING 1$1 4.252 4705913 599000 EES19 OPERT CONTINGENC CONTINGENC CONTI NGENCY $14,252 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : TO DECREASE CONTINGENCY TO COVER TEMPLE GRADING CHANGE ORDER #3. THIS CHANGE ORDER IS DUE TO UNFORESEEN CONDITIONS RELATED TO AN ADDITIONAL SEWER LINE ENCOUNTERED DURING THE INTITAL EXCAVATION . APPROVALS : ia1rv Dept Head (date) Adopte d thi s ___ day of _______ . 20 _. Margaret Regino Wheeler. Clerk to the Board l"'I II\ County Manager (dat#- -V >-ts--..2o the Board. and lo the Budget Officer and the Fina nce Howard Penny Jr. Chairman Board o f Commissioners 051820 HCBOC Page 326 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. that the following amendment be made to the annual b udget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund -Emergency Response Planning, the appropriations are to be changed as follows : EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 2148403 507070 2148403 507010 2148403 531040 2148403 531020 REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION: To budget the transfer of funds to correct negative line bolonces. APPROVALS: Section 2. Copies of this budget amendment shall be Officer and the Finance O ffi cer f or their direc tion. JOB JOB Adopted this ___ day of ________ , 20 __ . Margare t Regino Wheeler. C lerk t o the Boord I AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Other Pos t Employment $30 Benefits Unemployment Insurance $30 Troinin_g -Transportation $581 Training -Meals $581 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Howard Penny, Jr, Chairman Boord of Commissioners t' ;L401 051820 HCBOC Page 327 COUNTY OF HARNETI BUDGET ORD INANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Caroli na, that the fo ll owing amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund -Emergency Services, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104410 504010 1104410 507030 1104410 524030 1104410 531040 1104410 543010 1104410 526010 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: To budget !he transfer of funds to correct negative fine balances. APPROVALS : ~Ls1.k, Dept Head (date) Adopted this ___ day of ________ , 20 _ . Margaret Regina Wheeler, Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Exoense Allowance $150 Workers· Comoensation $150 M&R Sunnlies · lnfotech $15 Trainina -Transoortation $78 Rental -Cooiers $50 Office Sunnlies $143 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Howard Penny, Jr, Chairman Boa rd of Commissioners 051820 HCBOC Page 328 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDA IN ED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund · Emergency Medical Services, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104450 523010 Books. Media, & Publications $9,904 1104450 525010 Vehicle Su nnlies · Fuel $6 1104450 532050 Postane $700 1104450 526010 Office Sunnlies $4 ,610 1 1044 50 531020 Tranina -Meals $2,000 1104450 531030 Traininn -Lodaina $4,000 REVENUE AMOUNT OBJECT I PROJECT ORG TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To budget the lramfer of funds lo correct negative fine balances. APPROVALS : C%; ~ sJ,'.,_ ~d-Stc..,Jc-.- odiead (date ) nonce O f ~(qa~) County Manager (date) ~J ·\5 · s--,3 ~N:i Section 2. Copies of this budget amendment sha ll be furnish ed to the C lerk to the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler. Clerk to the Board Howard Penny, Jr, Chairman Board of Commissioners ;24-5/' 051820 HCBOC Page 329 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governi ng Board of the County of Harnetl , North Carolina, that the following ame ndment be made to the annual budget ordinance for the fiscal year endi ng June 30, 2020. Sec t ion I. To a mend the Health Department General Fund, the appropriation s are to be ch a nge d as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE I 105110 584000 NON-CAP ASSET -fNFO $887 1105110 531030 TRAfN ING -TRAfN ING -TRAfNI $487 1105110 531050 TRA INING -REG ISTRATION $400 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRI PTION OF CODE INCREASE DECREASE ' EX PLA NATION: To move funds in the CC4C/PCM prog rams to purchase scanner for required scan nin g in these prog ram s. Section 2 . Copies of thi s budget am endment s hall be furnished to the Clerk th eir di rection . Adopted thi s ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board KN AME? • R,v..J--I'--~ County Manager (date) Howard Penny, Jr., Chairman Board of Comm ission ers Af,nl9,ZO?<l or) I #-.;J70I 051820 HCBOC Page 330 COUNT Y OF HARNETT BUDGET ORDINANC E AME NDME NT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To amend the Budget in the GIS /E-9 11 fund , a ll departments , the appropriation s ore to be changed a s follows: EXPENDITURE AMOUN T ORG OBJECT PROJECT TASK SUB-TAS K JOB DESCRIPTION Of CODE I N CREASE DECREASE 2138503 519090 OTHER $1,000 2138503 543080 RE NTA L BUILDINGS $1,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : ADD MONEY TO EXISTNG P0#20200769 FOR AMERICAN TOWER JUNE RENTAL PAYMENT. APPROVALS : ~-~-11-.-M pt Head(date) Sec tion 2. Copies of this budget amendment shall be furnished the Finance Officer for their direction. Adopted this ___ d ay of _______ , 20 _. Margaret Regina Wheeler, Clerk l o the Board pc,.....,,.~ ~<--Y County Manager (dat e) S-,3--).c, e Board, and lo th e Budget Officer and Howard Pe nny, Chairman Board of Commission ers 051820 HCBOC Page 331 COUNTY OF HARNm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Sheriff , the appropriations ore to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 523030 Public safety supplies $30,000 1104310 526010 Office suoolies $15,000 1104310 525090 Vehicle suoolies $15,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move monies to hove funds ovolloble remalner of 19-20Budget year APPROVALS: Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Board P~~\L S}:<..y..) Yid::: County Manager (dote} q , ).s --.k, to the Board, and to the Budget Officer Howard Penny, Chairman Board of Commissioners 051820 HCBOC Page 332 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by th e Governing Board of the County of Harnett, North Carolin a, that the following amendment be made lo the annual budget ordinance for th e fiscal year ending June 30, 2020. Section I. To amend the Health Department General F und, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB D ESCRIPTION OF CODE INCREASE DECREASE 1105110 523010 BOOKS , MEDIA & $1 ,320 11 05110 531010 TRAINING • MILEAGE $116 1105110 531030 TRAINING · LODGING $116 1105110 522010 FOOD & PROVIS IONS $1,552 REVEN UE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXP LANATION: To move funds in the Healthy Communities program to utilize S tate funds . Dept Head (date) Sect ion 2. Copies of this bud get amendment shall be furnished to th e Cler their d irecti on. Adopted this ___ day of ________ , 20 Margaret Reg ina Wheeler, Clerk to the Board ifNAME'I PG....v--l-(L J~,~ County Manager (date) Lf,. )-3 '..k. e Budget Officer and the Finance Officer for Howard Pen ny, Jr., Chairman Board of Commissioners 051820 HCBOC Page 333 COUNTY OF HARNm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending Ju ne 30, 2020. Section 1. To amend the General Fund, Youth Serv ices. the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE ,, 1105870 532050 RESTN Postooe $60 1105870 532030 RESTN Cellular Serivce $1 1105870 532070 RESTN Internet $61 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Fund accounts for remainder of fiscal year needs. APPROVALS: e~ Section 2. Copies of this budget amendment shall be f Officer and the Finance Officer for their direction. Adopted this ___ day of _______ . 20 _. Margaret Regino Wheeler. Clerk to the Board L:1£..1t:<1o i ...... County Manager (dote} <-f',.. ..l3 -')o lerk to the Board. and to the Budget Howard Penny, Jr .. Chairman Boord of Commissioners 051820 HCBOC Page 334 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMEN T BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that lhe following amendment be mode to the annual budget ordinance for the fiscal year ending June 30 , 2020. Sec tion 1. To amend the Transportotlon Capital Project Fund, Campbell Stadium Sidewa lk Project (CM PBL), the appropriations a re to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJE CT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 4204610 555000 CMPBL MMATER MTSUP MAT&SUPPLY MATERIALS & SUPPLIES $60.000 420 4610 552000 CM PBL CAPTL CAPITAL CAP TOUT CAPITAL OUTLAY 1$60,000 REVENUE AMOUNT ORG I OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: TO MOVE FUNDS TO COVER 20% COUNTY COST FOR THE CAMPBELL STADIUM SIDEWALK PROJECT. AP PROVALS: tL-:,;:~a~, ~~~'d:TuM f~~a~;lli~~~~ I::: \ °?:> )o • .'~ • . • , J <~Jo Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the F1 an"cl.' Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Re gina Wheeler. Cleric to the Board Howa rd Penny. Chairman Board of Commissio ner, ~47/ 051820 HCBOC Page 335 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund, Sheriff , the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 519090 Other services $2,408 1104310 525010 Veh Suoolies-Fuel $50,600 1104310 544000 Contracted Services .$33.585 1104310 525090 Veh Sunnlies-Other $19.423 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move monies to have funds available remalner of 19-20Budget year APPROVALS: ~~~~Jzo Dept Head {date) Section 2. Copies of this budget amendment shall be fur and the Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler, Clerk to the Boord R~,..4--Jte.....,J I~ I+.. County Manager (date) ,LJ.} ~ r )..J/ .lo to the Boord, and to the Budget Officer Howard Penny. Chairman Board of Commissioners 051820 HCBOC Page 336 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Health Department General Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1105110 526010 OFFICE SUPPLIES $291 1105110 504010 EXPENSE ALLOWANCE $291 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in the PCM program to better meet the needs of the program. APPROVALS: {-_ 9tfhw2;1'~~ Dept Head (date) Section 2. Copies of this budget amendment shall be furnished to the Cler their direction . Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board IINAME" ~~·k---J~~ County Manager (date) ~,).3 '..lo e Budget Officer and th e Finance Officer for Howard Penny, Jr., Chairman Board of Commiss ioners 051820 HCBOC Page 337 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Health Department General Fund, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJ ECT TASK SUB-TASK JOB 1105110 5260 10 1105110 5280 10 1105110 519090 1105110 532050 1105110 5340 10 1105110 5040 10 11 05110 5310 10 REVEN UE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: l'r<pa,<dby T o move funds in the WIC Programs to better meet needs. Adopted thi s ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to th e Board #'NAME? AMOUNT DESCRIPTION OF CODE INCREASE DECREASE OFFICE SU PPLIES $285 ATHLETIC & PROGRAM $285 OTHER $1 ,884 POSTAGE $1 ,800 PRINTING $84 EXPENSE ALLOWANCE $150 TRAINING -MILEAGE $150 AMOUNT DESCRIPTION OF COD E INC REASE DECREASE Howard Penny, Jr., Cha irman Board of Commissioners . 051820 HCBOC Page 338 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section .1. To amend the Aging Department General Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE IN CREASE DECREASE 1105160 532050 RSVP POSTAGE $200 1105160 504010 RSVP EXPENSE ALLOWANCE $200 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in the RSVP to cover postage costs for the remainder of the fiscal year. 9t?f:a ~~\~·~· Dept Head (date) F4n Section 2 . Copies of this budget amendment shall be furnished to the ~!er their direction. Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board r~if \.be« ,Jv,,.Y' County Manager (date) c Budget Officer and the Finance Officer for Howard Penny, Jr., Chairman Board of Commissioners Datt Y-.. B-· .lo Ap,11 4.2020 051820 HCBOC Page 339 COUNTY OF HARNETT BUDGET ORDI NANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to th e annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the Aging Department General Fund, the appropriations are to b e changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TAS K SUB-TASK JOB DESCRIPTION OF CODE I NCREASE DECR EASE 1105160 532050 CARE POSTAGE $80 1105160 522010 CARE FOOD & PROVISIONS $100 1105160 534010 CARE PRINTING $50 1105 160 526010 CARE OFFICE SUPPLIES $30 1105160 528010 CARE ATHLETIC ATHLETIC ATI-ILE $100 R EVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESC RIPTION OF COD E INC R EASE DECREASE EXPLANATION: To move funds in the Caregiver program to cover postage costs for remainder of fi scal year. Prepared by Ado pted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board (2,-.v-l ._,k_ \k,. cJv-Y County Manager (date) Howard Penny, Jr., Chairman Board of Commissioners y, ..l-J ,. le 051820 HCBOC Page 340 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the follow ing amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section l. To amend th e Aging Department Genera l Fund , the appropriations are to be changed as follow s: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DE SCRIPTIO N OF CODE INCREASE DECR EASE 1105160 526010 SHIIP OFFICE SUPPLIES $400 1105160 522010 SHII P FOOD & PROVISIONS $300 1105160 532050 SHilP POSTAGE $100 REVENUE AMOUNT ORG OBJECT P ROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCR EASE DECREASE EXPLANATION: To move funds in the SHIIP program to purchase items needed. APPROVALS : t yO 9 k !k:2::1 ~ t i~\J-0 R~-\L )±:s: • ,,,)<.,, ,...\-- County Manager (date) Section 2 . Copies of this budget amendment shall be furni shed to the Clerk to their direction. Board, an d to the Budget Officer and the Finance Officer for 4 .... .,l.3 -J.o Adopted this ___ d ay of ________ , 20 __ . Margaret Reg ina Wheeler, Clerk to the Board 'NAME1 Howard Pen ny, Jr., Chairman Board of Commissioners Date Apnl 14,20 20 051820 HCBOC Page 341 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harn ett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2020. Section 1. To amend the General Fund , Social Services. the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 11053 10 531020 1105310 531030 110531 0 521010 1105310 524030 1105310 53 4010 11053 10 5 43010 1105310 583000 110531 0 584000 1105310 526010 REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION: Additional funds requested for the remainder of the year. Section 2. Copi es o f this budget amendment sh a ll be furnished t Finance Officer for th e ir dire ction. JOB JOB Adopted this ___ day of ________ . 20 __ . Margare t Reg ina Wheeler. Clerk to the Bo ord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Trai nina M e als $700 Tra i nin a Loda ina $700 Ja nitorial Su nnlie s $5 00 M & R Su n n lie s Info. Te c h $253 Pr intina $2.000 Ren tal Cooie rs $5 88 Non-Cao. Asset-Laroe Eq uip $3,730 Non-Cap. Asset-I n fo. Te ch. $4.2 00 Office Sunnlie s $1 1,271 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE ' '· Coun ty Manager (date ) 4,tl -.J..o ard, a n d to the Budget Officer and the Gord on Springle, Chair m a n Boord of Commissioners • 5LI& I 051820 HCBOC Page 342 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Transportation Department budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104610 526010 OFFICE SUPPLIES $1,000 1104610 519030 MEDICAL $) 000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EX PLANATION : To cover the cost of employee background checks for Transportion for the remainder of FY2020. BAS86i APPROVALS: Section 2 . Copies of this budget amendment shall be furnished to the C ler t their direction. Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board R+, J ~,, \ :k" \(4 K County Manager (date) y .... J.3 ---)D Budget Officer and the Finance Officer for Howard Peony, Jr., Chairman Board of Commissioners Dal~. April HI, 2020 II tsi~\ 051820 HCBOC Page 343 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the follow in g amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the IT Department budget, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK I 104270 584000 1104270 544000 REVENUE ORG OBJECT PROJECT TASK SUB-TASK APPROVALS : .--, ~!~ ~ '/W Dept Head (date) Section 2. C opies of this budget amendment shall be furnished to the Cler their direction. JOB JOB Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, C lerk to the Board tholt AMOUNT DESCRIPTION OF CODE INCREASE DECREASE NON.CAP ASSET • INFO $4,500 CONTRACTED SERVICES $4.500 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE p6-,J, (L )-}£' _j~ County Manager (date) e Budget Officer and the Finance Officer for Howard Penny, Jr., Chairman Board of Commissioners Da1e. ~, 13··.>o 051820 HCBOC Page 344 COU NTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2020 . Section 1. To amend the General fund. Animal Shelter. the appropriations are t o be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE 1104512 524020 M&R Su oolies -Equipment $.400 1104512 524010 M&R Suoolies -Buildinas um REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: fund account to repair and upgrade small livestock pen. APPROVALS: ~ttt~ ~.1ef,,-,A,t11 Dept Head (dote) Section 2. Copies of this budget amendment shall be fu Officer and the Finance Officer for their direction. Adopted this ___ day of -------. 20 _. Margaret Regina Wheeler. Clerk t o the Board Howard Penny, Jr .. Chairman Board of Com missioners 051820 HCBOC Page 345 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by th e Governing Boord o f th e County of Hornell. Nort h C a rolina . tha t th e following ame nd m e nt be made to the a nnual budg et ordina nce for the fis c a l year ending June 30 . 2019 . Section 1. To amend the Budget In the GIS /E-911 fund , all departments, the appropriations are to be changed as follows : EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 21 38503 526010 21 38503 54 30 40 REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION : ADD FUNDS TO SOFTWARE MAINT & SUPPORT APPROVALS : ~klfl. i 'lb/,-, De pt Head (dal e) Sec t ion 2. C op ies of this b udg et amendment shall be furnish t he Finance Officer for th eir direct ion. JOB JOB Adopted this ___ day of -------, 20 _. Margaret Regin a Wheeler. Cl erk l o th e Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE OFFIC E SUPPLIES $4.000 RE NTAL-COMPUTERS $4,000 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE County Manager (daj.e) Y-/3~ l o the Board, and lo the Budget O ffi cer a nd Howard Penny. Chairman Board of Commissioners . /f(f{pl 051820 HCBOC Page 346 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Caroli na. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 201 9. Section 1. To amend the Legal Budget, the appropriations are to be changed as lollows : EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104 150 519020 1104 150 544050 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION : Move funds to pay for Thomas to have Adobe Pro APPROVALS,~/· . • ~ ~/J]o --~tHead(dote) Adopted this ___ day ot _______ , 20 _. Margaret Regina Wheeler, Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Leoal $204 Software & maintenance $204 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Gordon Springle, Chairman Board of Commissioners I 17 J · 051820 HCBOC Page 347 DWIGHT W. SNOW ATIORNEY ATIAW 302 W. Edgerton Street Dunn, North Carolina 28334 Telephone: 910-892-8199 Facsimile: 910-892-5487 Email: dwight@dsnowattomey.com Website : dwightsnowattomey.com via email: gwheeler@harnett.org Ms. Margaret Regina Wheeler, Clerk Harnett County Board of Commissioners P.O. Box 759 Lillington, NC 27546 May 13, 2020 Mailing Address: P.O. Box397 Dunn, NC 28335 Re: Proposed acceptance by Harnett County of 154. l O acre Hairfield Farm Real Property Tract conveyance from the United States of America Dear Gina: After negotiations with the Department of the Army and the U.S. Army Corps of Engineers, Real Estate Division, a Quitclaim Deed for Fort Bragg Tract 404-1, commonly known as the Hairfield Farm Real Property Tract, has been received by my office for acceptance by the Harnett County Board of Commissioners. This conveyance was authorized by U.S. Congressional action in Public Law 100-181 passed on 28 January 2008 which amended the National Defense Authorizations Act, section 2837. Subject to the approval of the County Manager, I hereby request that the proposed acceptance by the Harnett County Board of Commissioners of this Quitclaim Deed be placed on the regular meeting agenda of the Harnett County Commissioners scheduled for Monday, May 18, 2020, at 6:00 pm. In reviewing the Quitclaim Deed, the Commissioners should note section 10 which includes a reversionary condition that states the following: This conveyance is subject to the condition that the County develop and use the conveyed property for educational purposes and the construction of public school structures; and if the Secretary determines at any time that the real property conveyed is not being used in accordance with section 2847 of Public Law 110-181, all right, title, and interest in and to the property conveyed, including improvements thereon, shall revert at the option of the Secretary, to the United States, and the United States shall have the right of 051820 HCBOC Page 348 immediate entry thereon . Attached you will find a copy of the Quitclaim Deed and a map of the subject real property tract. If you should have any questions regarding the above listed information or attachments, then please feel free to contact me. DWS/ss cc: Paula Stewart, Hamett County Manager Attachments Sincerely yours, Yr..# v. ..r-.1 Dwight W. Snow Harnett County Attorney 051820 HCBOC Page 349 This Deed prepared by: Philip E. Olsen, Attorney U.S. Anny Corps of Engineers Savannah District, ATTN: CESAS-RE Savannah, Georgia 31401-3604 After Recording Mail to: Harnett County Manager 420 McKinney Parkway Lillington, North Carolina 27546 Excise Tax: $ 0.00 (Exempt) Parcel ID No.: 010513 0236 The Property does not include the primary residence of Grantor. QUITCLAIM DEED FORT BRAGG TRACT 404-1 HARNETT COUNTY, NORTH CAROLINA THIS QUITCLAIM DEED, by and between the UNITED STATES OF AMERICA hereinafter referred to as the "Grantor", acting by and through the Chief of Real Estate, Savannah District, pursuant to delegations of authority from section 2836 of Public Law 105-85 as amended by section 2847 of Public Law 110-181, whose mailing address is US Army Engineer District, Savannah, 100 West Oglethorpe Avenue, Savannah, Georgia, and the COUNTY OF HARNETT, STATE OF NORTH CAROLINA, a body politic and corporate, (hereinafter referred to as the "Grantee") whose mailing address is Harnett County, 420 McKinney Parkway, Lillington, North, North Carolina 27546. WITNESS ETH: WHEREAS, it was determined by section 2836 of Public Law 105-85 as amended by section 2847 of Public Law 110-181 to transfer tract 404-1 to Hamett County, North Carolina. NOW THEREFORE, the GRANTOR does hereby REMISE, RELEASE, AND FOREVER QUITCLAIM unto the GRANTEE, its successors and assigns, all its right, title , and interest in the 051820 HCBOC Page 350 property situated, lying and being in the County of Hamett, in the State of North Carolina, containing approximately 154. l O acres particularly described as follows: BEGINNING at an existing concrete monument being the southwest comer of the herein described tract, located on the eastern property line of the land of William S . Wellons, et ux., and having a coordinate value ofN 549,194 .04 feet E 2,007,606.21 feet; Thence, from the point of beginning with the land of the William S. Wellons, et ux., N 21 ° 06' 33" W 1,540.86 feet to an existing concrete monument being a comer common to the land of William S. Wellons, et ux., and the land of Overhills Partnership, et al.; Thence, leaving the land of William S. Wellons, et ux., with the southern property line of the land of Overhills Partnership, et al., S 84° 50' 26" W 2,024.78 feet to an existing concrete monument being a comer common to the land of Elizabeth Diane Taylor Yocco and other land of Overhills Partnership, et al., said monument having a coordinate value ofN 550,449.27 feet and E 2,005,035.01 feet; Thence, with the land existing eastern property line of other land of Overhills Partnership, et al., N 35° 00' 27" E 542.91 feet to an existing iron pipe being a comer common to other land ofOverhills Partnership, et al., and the land of Frank Mason; Thence, leaving other land of the Overhills Partnership, et al., with the existing southern property line of the land of Frank Mason N 84° 49' 58" E 1,551.08 feet to an existing iron pipe and N 21 ° 06' 33" W I, 01 7 .68 feet to an existing concrete monument being the northwest comer of the herein described tract and a comer common to the land of Frank Mason and the land of Ray B. Mason, et ux.; Thence, leaving the land of Frank Mason with the land of Ray B. Mason, et ux., N 68° 40' 15" E 560.65 feet to an existing iron pipe and N 68° 40' 15" E 400.02 feet to an existing concrete monument located on the existing westerly right-of-way line ofN.C.S.R. 1121 (Ray Road); Thence, leaving the land of Ray B. Mason, et ux., and the existing westerly right-of-way line ofN.C.S.R. 1121 N 68° 40' 15" E 60.50 feet to an existing concrete monument located on the existing easterly right-of-way line ofN.C.S.R. 1121, said point also being the southwest comer of the land of Paul E. Griffin, et ux.; Thence, leaving the existing easterly right-of-way line ofN.C.S.R. 1121 (Ray Road) with the land of Paul E. Griffin, et ux., N 68° 40' 15" E 303 .68 feet to a point being a corner common to the land of Paul E. Griffin, et ux., and the land of Canal Wood Limited Partnership; Thence, leaving the land of Paul E. Griffin, et ux., with the land of Canal Wood Limited Partnership N 68° 40' 15" E 666.07 feet to an existing concrete monument, S 21 ° 16' 05" E 2,994.28 feet to an existing iron pipe and S 68° 4 7' 13" W 93 8.25 feet to an existing iron pipe located on the existing easterly right-of- way line ofN.C.S.R. 1121 (Ray Road); Thence, leaving the land of Canal Wood Limited Partnership and the existing easterly right-of-way line of N.C.S.R. 1121 (Ray Road) S 68° 47' 13" W 62.80 feet to an existing concrete monument located of the existing westerly right-of-way line of N.C.S.R. 1121 (Ray Road), said monument also located on the existing northern property line of other land of William S. Wellons, et ux.; 2 051820 HCBOC Page 351 -------------- Thence, leaving the existing westerly right-of-way line ofN.C.S.R. 1121 (Ray Road) with the existing northern property line of other land of William S. Wellons, et ux., S 68° 47' 13" W 998. l 8 feet to the point of beginning and containing 154.10 acres, more or less. The bearings and coordinates used in the above description are based on the North Carolina State Plane Coordinate System (NAD 1983). SUBJECT TO all valid and existing restrictions, reservations, covenants, conditions, and easements, including but not limited to rights-of-way for railroads, highways, pipelines, and public utilities, if any, whether of public record or not. TO HA VE AND TO HOLD the property granted herein to the GRANTEE and its successors and assigns, together with all and singular the appurtenances thereunto belonging or in anywise appertaining, and all the estate, right, title, interest, or claim whatsoever of the GRANTOR, either in law or in equity and subject to the terms, reservations, restrictions, covenants, and conditions set forth in this Deed. AND IT IS FURTHER AGREED AND UNDERSTOOD by and between the parties hereto that the GRANTEE, by its acceptance of this Deed, agrees that, as part of the consideration for this Deed, the GRANTEE covenants and agrees for itself, its successors and assigns, forever, that this Deed is made and accepted upon each of the following covenants, which covenants shall be binding upon and enforceable against the GRANTEE, its successors and assigns, in perpetuity by the United States and other interested parties as allowed by federal , state or local law; that the NOTICES, USE RESTRICTIONS, AND RESTRICTIVE COVENANTS set forth here are a binding servitude on the Property herein conveyed and shall be deemed to run with the land in perpetuity; and that the failure to include the NOTICES, USE RESTRICTIONS, AND RESTRICTIVE COVENANTS in subsequent conveyances does not abrogate the status of these restrictions as binding upon the parties, their successors and assigns: 1. Property Covered by Covenant and Access Rights Made Pursuant to Section 1lO(h)(4)(D) of the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (42 U.S.C. § 9620(h )( 4 )(D)): For the property, the Granter provides the following covenants and retains the following access rights. 2. Notices Pursuant to Section 1l0(h)(4)(D)(i) of the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (42 U.S.C. § 9620(h)(4)(D)(i)) Pursuant to section 120(h)(4)(D)(i) of the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (42 U.S.C. § 9620(h)(4)(D)(i)), the United States warrants that any response action or corrective action found to be necessary after the date of this deed for contamination existing on the property prior to the date of this deed shall be conducted by the United States. 3 051820 HCBOC Page 352 3. Access Rights Pursuant to Section 120(b)(4)(D)(ii) of the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (42 U .S.C. § 9620(h)(4)(D)(ii)) The United States retains and reserves a perpetual and assignable easement and right of access on, over, and through the property, to enter upon the property in any case in which an environmental response or corrective action is found to be necessary on the part of the United States, without regard to whether such environmental response or corrective action is on the property or on adjoining or nearby lands. Such easement and right of access includes, without limitation, the right to perfonn any environmental investigation, survey, monitoring, sampling, testing, drilling, boring, coring, testpitting, installing monitoring or pumping wells or other treatment facilities, response action, corrective action, or any other action necessary for the United States to meet its responsibilities under applicable laws and as provided for in this instrument. Such easement and right of access shall be binding on the Grantee and its successors and assigns and shall run with the land. In exercising such easement and right of access, the United States shall provide the Grantee or its successors or assigns, as the case may be, with reasonable notice of its intent to enter upon the property and exercise its rights under this clause, which notice may be severely curtailed or even eliminated in emergency situations. The United States shall use reasonable means to avoid and to minimize interference with the Grantee's and the Grantee's successors' and assigns' quiet enjoyment of the property. At the completion of work, the work site shall be reasonably restored. Such easement and right of access includes the right to obtain and use utility services, including water, gas, electricity, sewer, and communications services available on the property at a reasonable charge to the United States. Excluding the reasonable charges for such utility services, no fee, charge, or compensation will be due the Grantee, nor its successors and assigns, for the exercise of the easement and right of access hereby retained and reserved by the United States. In exercising such easement and right of access, neither the Grantee nor its successors and assigns, as the case may be, shall have any claim at law or equity against the United States or any officer, employee, agent, contractor of any tier, or servant of the United States based on actions taken by the United States or its officers, employees, agents, contractors of any tier, or servants pursuant to and in accordance with this clause: Provided, however, that nothing in this paragraph shall be considered as a waiver by the Grantee and its successors and assigns of any remedy available to them under the Federal Tort Claims Act. 4. "AS IS" Condition of Property The Grantee acknowledges that they have inspected or have had the opportunity to inspect the Property and accepts the condition and state of repair of the subject Property. The Grantee understand and agree that the Property and any part thereof is offered "AS IS" without any representation, warranty, or guaranty by the Grantor as to quantity, quality, title, character, condition, size, or kind, or that the same is in condition or fit to be used for the purpose(s) intended by the Grantee, and no claim for allowance or deduction upon such grounds will be considered . No warranties, either express or implied, are given with regard to the condition of the Property, including, without limitation, whether the Property does or does not contain asbestos or lead-based paint. The Grantee shall be deemed to have relied solely on their own judgment in assessing the overall condition of all or any portion of the Property, including, without limitation, any asbestos, lead-based paint, or other conditions on the Property. The failure of the Grantee to inspect or to exercise due 4 051820 HCBOC Page 353 diligence to be fully infonned as to the condition of all or any portion of the Property offered, will not constitute grounds for any claim or demand against the Grantor. Nothing in this "As Is" provision shall be construed to modify or negate the Grantor's obligation under the "Covenant Pursuant to Section I20(h)(4)(D)(i) of the Comprehensive Environmental Response, compensation, and Liability Act of 1980 ( 42 U .S.C. § 9620(h)( 4XD)(i))" or any other statutory obligations. 5. Hold Harmless The Grantee is an immune sovereign that has enacted a tort claims act that governs claims based on acts or omissions by its officers, agents or employees. The Grantee shall, to the extent permitted under its laws and subject to the availability of funds appropriated for said purpose, be primarily responsible to the Grantor for ( l) any and all claims, damages, judgments, losses, and costs, including fines and penalties, arising out of the violation of the NOTICES, USE RESTRICTIONS, AND RESTRICTIVE COVENANTS in this Deed by the Grantee, its officers, agents and employees and (2) any and all claims, damages, and judgments arising out of, or in any manner predicated upon, exposure to asbestos, lead- based paint, pesticides, or other condition on any portion of the Property after the date of conveyance and caused by the acts or omissions of Grantee's officers, agents or employees. The Grantee, their successors and assigns, covenant and agree that the Grantor shall not be responsible for any costs associated with modification or termination of the covenants, conditions, and restrictions in this Deed, including without limitation, any costs associated with additional investigation or remediation of asbestos, lead-based paint, pesticides or other condition on any portion of the Property. Nothing in this Hold Harmless provision will be construed to modify or negate the Grantor's obligation under the "Covenant Pursuant to Section 120(h)(4)(D)(i) of the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (42 U .S.C. § 9620(h)(4)(D)(i))" or any other statutory obligations. 6. Post-Transfer Discovery of Contamination If an actual or threatened release of a hazardous substance or petroleum product is discovered on the Property after the date of conveyance, the Grantee, its successors or assigns, shall be responsible for such release unless Grantee are able to demonstrate that such release was due to Grantor's activities, use, or ownership of the Property. If the Grantee, its successors or assigns believe the discovered hazardous substance is due to Grantor's activities, use or ownership of the Property, Grantee, its successors or assigns shall immediately secure the site and notify the Grantor of the release, and Grantee, its successors or assigns, shall not further disturb or allow the disturbance of such release without the prior written permission of the Grantor. The Grantee, for itself, its successors and assigns, as part of the consideration for the conveyance of the Property, hereby agree to release the Grantor from any liability or responsibility for any claims arising solely out of the release of any hazardous substance or petroleum product on the Property occurring after the date of the conveyance herein where such hazardous substance or petroleum product was placed on the Property by the Grantee, or its successors, assigns, employees, invitees, agents or contractors, or any other person other than the Grantor after the date of the conveyance herein. This provision shall not affect the Grantor's responsibilities to conduct response actions or corrective actions 5 051820 HCBOC Page 354 that are required by applicable laws, rules and regulations, or the Grantor's indemnification obligations under applicable laws. 7. Anti-deficiency Act The Grantors' obligation to pay or reimburse any money under this Deed is subject to the availability of funds appropriated for this purpose to the Department of the Army, and nothing in this Deed shall be interpreted to require obligations or payments by the Grantor in violation of the Anti- Deficiency Act, 31 U .S.C. § 1341. 8. No Waiver The failure of the Grantor to insist in any one or more instances upon complete performance of any obligation of the Grantee, or its successors or assigns, required by the covenants, conditions, or restrictions set forth in this Deed shall not be construed as a waiver or a relinquishment of the Grantor's right to future performance of any such obligation of the Grantee or its successors or assigns required by said covenants, conditions, and restrictions, and such obligations of the Grantee, its successors and assigns shall continue in full force and effect. 9. Non-Discrimination The Grantee covenants for itself, its heirs, successors, and assigns and every successor in interest to the property hereby conveyed, or any part thereof, that the said Grantee and such heirs, successors, and assigns shall not discriminate upon the basis of race, creed, color, religion, sex, disability, age, or national origin in the use, occupancy, sale, or lease of the property, or in their employment practices conducted thereon. This covenant shall not apply, however, to the lease or rental of a room or rooms within a family dwelling unit; nor shall it apply with respect to religion to premises used primarily for religious purposes. The United States of America shall be deemed a beneficiary of this covenant without regard to whether it remains the owner of any land or interest therein in the locality of the property hereby conveyed and shall have the sole right to enforce this covenant in any court of competent jurisdiction. 10. Reversion This conveyance is subject to the condition that the County develop and use the conveyed property for educational purposes and the construction of public school structures; and if the Secretary determines at any time that the real property conveyed is not being used in accordance with section 2847 of Public Law 110-181, all right, title, and interest in and to the property conveyed, including improvements thereon, shall revert at the option of the Secretary, to the United States, and the United States shall have the right of immediate entry thereon . 12. Compliance with 10 U.S.C. 2662 This conveyance is not subject to Title 10, United States Code, Section 2662. 6 051820 HCBOC Page 355 IN WITNESS WHEREOF, the GRANTOR has caused this Quitclaim Deed to be executed in its name by the Savannah District Chief of Real Estate, this the _jL day of M4JI 2020. Signed and sealed and delivered in the presence of: Witness _______ _ Witness _______ _ NOTORIAL CERTIFICATE ST A TE OF GEORGIA : SS UNITED STATES OF AMERICA ~~--Ralph J. e ann i:::E::C:::cting Officer United States Army Corps of Engineers I, \.lA-\e~nP\ G,oen ~ ' a Notary Public in and for the State of Georgia, do hereby certify that this \ \4'v day of H~fi , ~o 'Ralph J. Werthmann, Savannah Division Chief of Real Estate, kno;; me or proven through satisfactory evidence of identity to be the person whose name is subscribed to the foregoing document, appeared in person and acknowledged before me that the signature on the document was voluntarily affixed by him for the purposes therein stated and that he had due authority to sign the document in the capacity therein stated. My commission expires the~"ctay of ift.\uAA6' ' roa3 7 ,,,,, .. .,,,,,, '!\,, $HA G1,f,, ~' ~~ .............. ~,~ ~ ~"t-.•~:~,ss,o,(;:-. 1,,. ~ .:, ~ •• • o""· ~\. cP ~ ... •• o QT..d " "'~ '\ -... -• .).. _,, •vy1_ -j)'• --,.,.~ ,~ ,-tn: ---::c: -·-C/1•--., . . -- -~ • A : ,,. --,~ \ ,.,, 'BL\v • ---""• V /g:-. ~ ~···-}\" 'a1-d ~···,}'.) $ '; '"~··~· r:::.V .. , , ''? •• .. •••• V ~-. ,,,, CouN,i • ,,,, ,,,,,,. .. ,,,,, 051820 HCBOC Page 356 ACCEPTANCE BY GRANTEE The COUNTY OF HARNETT, GRANTEE, hereby accepts this Quitclaim Deed for itself, its successors and assigns, subject to all of the conditions, reservations, restrictions and terms contained therein, this __ day of 2020. ST A TE OF NORTH CAROLINA ) ) SS: COUNTY OF HARNETT ) COUNTY OF HARNETT By:-------------- Title : --------------- I, the undersigned, a Notary Public in and for said county and State, hereby certify that ----------' who signed the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, they executed the same voluntarily on the day the same bears date . GIVEN under my hand and seal, this __ day of _________ , 2020 Notary Public My Commission Expires: ________ _ 8 051820 HCBOC Page 357 051820 HCBOC Page 358 Board Meeting Agenda Item MEETING DATE: May 18, 2020 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SU BJECT: COVID-19 Telework Grant Award from Triangle South Workforce Development Board REQUESTED BY: Charlotte Leach, Workforce Development Director REQUEST: Requests permission to accept the COVID-1 9 Grant Award in the amount of $800 from Triangle South Workforce Development Board. F unds will be used to purchase equipme nt to as sist with teleworking due to COVID-19. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : C: \Users\g wheele r\AppData \Local\M i croso ft\ Wi ndows\lNetCache\Conten t. O utl ook\ W 5 EN E9SY\agendafo rm2 02 0 RO P S L 2020 3.docx Page I of2 051820 HCBOC Page 359 Board Meeting Agenda Item MEETING DA TE: May 18, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Amendment for Workforce Innovation and Opportunities Act Funding REQUESTED BY: Charlotte Leach, Workforce Development Director REQUEST: The Workforce Development Department would like to request the review and approval of an amendment to the contract for FY 2019-2020 with the Triangle South Workforce Development Board, which administers the Workforce Innovation amd Opportunities Act (WIOA) grant. Approval of this amendment will decrease funding for the Harnett County WIOA Youth/NextGen Program by the amount of $20,000 due to the decrease of program demands for funding. In addition, approval of this amendment will transfer funds in the amount of $9 ,500 from the WIOA Dislocated Worker Budget to the WIOA Adult Budget due to a decline in layoffs and an icreased demand in WIOA Adult services . . FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : C:\Users\ldblue\Desktop\agenda fonn20 20-Hamet t YOUTH and DW-AD UL T Ame ndments .docx I of I Page 051820 HCBOC Page 360 1r1ana11 sou1n or111orce DIUIIOPment Board May 11 , 2020 Ms. Charlotte Leach County of Hamett 1137 E. Cornelius Hamett Boulevard Lillington, NC 27546 Dear Ms. Leach, T. 919.777.7795 F. 919.718-7071 Center for Workforce lnnovatrion 5910 Enterpri se Park Drive, Sanford, NC 27330 www.trianglesouthworkforce.com Per the request of your agency, your NextGen Youth Budget for Hamett County has been reduced by $20,000 for PY 2019. Additionally, the Adult and Dislocated Worker Budget modifications are approved as well. Modification forms are signed and attached. Additionally, your agency has been awarded $800 to support teleworking efforts during COVID-19. All equipment purchased with this funding, that costs more than $500/item, will need to be added to TSWDB 's inventory list for tracking purposes and will ultimately be the property of TSWDB. Please invoice TSWDB directly for reimbursement of any equipment purchased with this portion of funding . Please note your updated and/or re vised allocations as follows: County of Harnett: Hamett: Adult Budget -$226,069.00 Hamett: DW Budget -$125,254.00 Hamett: Youth Budget -$233,648.00 Sampson: Youth Budget -$151,421.00 Telework Grant -$ 800.00 Total Budget: $737,192.00 All funding must be expended by June 30, 2020. We wish you continued success. Best regards , Rosal ind M. Cross Director Workforce Deve lopment and WIOA Program s "An Equal Opportunity Employer/Program. Auxiliary aids and services available upon request to individuals with disabilities. " 051820 HCBOC Page 361