HomeMy WebLinkAbout051220ws revised9:00 am
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Harnett County Board of Commissioners
Work Session
Tuesday, May 12, 2020
9:00 am
[his rrn:cting will not he open to members of the uhlil'
o attend in crson howcn'r. listcnitH! o tinns arc 1ro, ide hL'lo\\
Call to order, Pledge of Allegiance and Invocation
Fire Districts & EMS Rescue Budgets, Larry Smith
HRW Budget and Smart Metering Project, Steve Ward
General Budget Discussion
Request from District 1 IA Veterans Treatment Court to Apply for a 3-year,
$500,000 grant from the U.S. Department of Justice, Bureau of Justice Assistance,
Mark Teachey
Proposed revision to the Hamett County Board of Commissioners
Rules of Procedures regarding electronic meetings , Thomas Royer
County Manager's Report:
May 18 , 2020 Regular Meeting Agenda Review and meeting logistics
Discuss upcoming Board of Adjustment meetings in June
Review applications to serve on Boards and Committees
Invitations and upcoming meetings
Closed session
Adjourn
051220ws HCBOC Page 1
CONDUCT OF THE MAY 12rn MEETING
OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
The H am ett C ounty Bo ard of C ommiss io ne rs will convene the ir M ay 12 , 2 020 w ork se ss io n
u nd er certa in conditi o ns :
1. The H amett Co unty Board of Commissione rs and Co unty government s taff necessary to
conduct the m ee ting o r to sp eak on sc hedul ed agend a item s w ill be stati on ed in the
m eetin g ch am be rs to mai ntai n t he rec o mmended socia l di s ta ncing of 6 feet.
2. The May 121h wo rk s e ssion will not be open to members of the public to attend in
person as we are o bser v in g th e current p rov is ion s o f an y Executive Order s re lated to
mass gath e rings and pub li c hea lth g uidan ce regarding socia l d is t a ncin g. The pub lic will
have the opportunity to listen to the meeting live on line or by calling into the meeting.
3. The meetin g w ill be stream ed li v e o n Hamett Co unty G overnme nt 's Y o uT ube C hanne l
at: https://www.youtube.com/channel/UCU7mTF6fITD65x 98EhAMeMg/featured
4 . If you wis h to call in and liste n to the meeting you m ay dial (910)814-6959. Please
re m em be r to mute your phone w hil e l is te ning so a s not to di smpt others li stening .
5. You m ay a lso fo ll ow along on Twitte r @ Hame ttC ounty to get li ve update s during t he
meeti ng.
T he Board appreci ates the public 's pat ie nc e and unders tandin g as the y seek to en sure the
co ntinuity o f co unty ope rat io ns while demo nstratin g compliance w it h State law and prudent
public health p rac tices in th ese difficult times.
051220ws HCBOC Page 2
2020/2021 Fire Requested Budgets 2020/2021 2020/2021 REQUESTED CAPITAL CURRENT TAX CURRENT BUDGET NEW REQUESTED TOTAL OUTLAY FIVE YEAR CAPITAL DEPARTMENT RATE REQUEST TAX RATE TAX RATE TAX RATE INCREASE REQUEST OUTLAY REQUEST Angier I s 782,699.00 $ Anderso~ Creek 1 $ 1,340,401.~ Benhaven $ 816,534.00 $ Boone Trail T $ 348,669.00 l_ $ Buies Creek I$ 495,910.00 J $ Coats/Grav~ 467,189.0~ $ ,~ Dunn I $1,339,537.00 $ Erwin -I $ 265,555.00 "-$ Flatbranch $ 433,309.W $ ---j Flatwoods LJ 98,670.~ Northwest I Harnett ~ 688,066.00 $ Spout Springs $ 1,942,683.00 $ Summerville $ 581,354.00 $ Benson~ $ 1_crainsCree~--=---l $ Cypress Pointe I $ 40,104.001 $ Godwin $ 3,287.00 $ West Area $ 43,662.00 $ +--$ ·--l-~ -0.07 0.11 o.10r-0.071 ~--0.10 -+ o.oij° $ 553,617.00 $ Q.291 -i---~; 0.0951 . -0.13 0.12 0.0~ --o._gj___ I -1 0.10 r ---0.10 O.lOL -r 43,991.00 Lt 3,975 ._QQ_j__i_ 0.085 $ 0.10 I s 0.10 0.07 J -__ ____,_ . $ West Johnston +--__ I J 9,687,629.00 r s ---"--601,583.00 $ -$ 511,000.00 $ -$ -J • - -_.j........__._ 67,940.00 $ I $ ~ ~-J $ ---$ 181,000.22.J_S $ -$ -l---'---30,500.QQ_j $ 50,000.00 j $ 600,000.00J $ 30,000.00 $ 0.11 $ - $ i $ -;. $ J__ . --l. $ J $ -; $ -t $ -! $ 0.095 $ o.~ S $ I $ $ -, 1$ $ --L 38,000.00 $ 9,000.001 $ -I s 285,421.00 1--...L $ 79,000.00 . $ -~ $ 37,800.00} $ ! -$ --~ $ -I t-J $ --=--i-s $ -J $ $ J $ j__ j_ -$1,919,667.oo I $ 1,455,000.00 750,000.00 550,000.00 213,200.00 i 1,279,000.00 -j 675,000.00 l 1,950,000.00 J 95,000.00 70,000.00 882,796.00 J 1,870,000.00 -l l 1 9,789,996.00 051220ws HCBOC Page 3
Coats-Grove -----------------
April 7, 2020
Paula K . Stewart
Hamett County Manager
FIRE AND RESCUE, INC.
91 N MCKINLEY ST, POST OFFICE BOX 835, COATS, NORTH CAROLINA 27521
PHONE (910} 897-7575 • FAX (910} 891-4174 •E-Mail: district6chief@coatsfd.org
Ref: Coats-Grove Fire & Rescue Budget Request 2020-2021
Dear Mrs. Stewart,
I, Frankie Hobson, was hired on December 16, 2019, as the new Fire Chief of Coats-Grove Fire & Rescue, Inc
(CGFR). It has been a quick learning process over a short time frame to prepare our Fire Department 2020-
202 1 budget for final submission. After countless hours of reviewing previous and cunent budget data,
accompanied by many conversations with long-term members of our organization, I have confirmed a
continued process of dangerously underfunding our Fire and EMS program. Years of limited funding has
produced our current situation of survival. Cunently, there is no opportunity for growth and only a limited
oppo1tunity for improvement and maintenance of our physical property. I am incredibly concerned about the
future and the outcome of this organization if this process continues.
With that said, I am requesting an increase of .02 cents (from .09 cents to .11 cents) that will have tremendous
impacts on our ability to continue to provide quality services to the citizens of the Coats-Grove Fire District
and Harnett County. This slight increase wiJl allow us to meet employee compensation demands and help our
community with an increasing Fire and EMS call volume. It will also enable us to replace and imprnve the
equipment needed to continue providing professional, quality, fire, and rescue service to our community. The
continued practice of utilizing funds from our appropriated fund balance is not sustainable. As you can see on
our "Cash and Investments Spreadsheet" within our budget package, our current fund balance is only $35,526,
which is only 4.3% of our current overall Fire and EMS budget. This represents a concemingly low fund
balance reserve with the ever-present potential to have a piece of uncovered catastrophic equipment failure or
051220ws HCBOC Page 4
building system equipment failure.
Allow me to describe the current conditions and my key areas of concern:
• Personnel, CGFR has been blessed with the retention of two long te1m employees. One with 20 years
of service and one with 15 years. However, in comparison to other fire departments within Harnett
County, these are two of the lowest paid, long-term employees at $34,132 and $34,416 annually. Our
cunent pay structure has a starting pay for new hires beginning at $28,000 annually . With a low starting
pay range and limited room for advancement throughout an employee's career, it is challenging to
recruit and retain employees. I was not able to address this issue within this budget request submittal.
Our 2-cent increase requested only allows us to maintain cun-ent salaries and other critical current
priorities.
• Call Volume, our call volume has increased over the past five years from 1279 total Fire and EMS
responses in 2015 to 1771 total responses in 2019. Call volumes will continue to increase in the coming
years due to growth within the district and surrounding areas. Call volume increases bring ancillary
increases in other costs as well. Vehicle maintenance, fuel, tires, and repairs will continue to increase in
proportion to the call volume.
• Facility, our current station, is 19 years old and it is essentially the same as when construction was
completed in 2001. TI1roughout the years, many needed maintenance issues had to be postponed due to
the prioritization of limited funding. For example, the station has the same carpeting and flooring that
was installed in 2001. HY AC systems are original, as well as all other interior fumishings. Career
personnel are sleeping in two open dorm rooms with no separations to provide an appropiiate level of
private space. I have submitted in our five-year plan to complete an in-depth station renovation after the
final building payment is filed in 2023 . However, many areas need attention immediately. For example,
high h·affic areas/rooms/offices need painting. Some exterior trim has fallen off the building, potentially
allowing water intrusion, and needs to be replaced. Deteriorated expansion joint material in the concrete
needs to be replaced and sealed to prevent water intrusion that will undermine the concrete sub-base.
Our 2-cent increase requested will allow p1iority repairs to be completed before the proposed
renovation project of 2024 and hopefully prevent further damage.
• Fire Equipment, there is no surplus of equipment of any kind currently at CGFR. We have been
fortunate to have two new volunteers join our organization in the past few months . However, we do not
have the appropriate protective equipment to provide them the equipment necessary to perform the
051220ws HCBOC Page 5
duties of a firefighter. We have ordered six complete sets of firefighting protective equipment that will
replace what personnel are currently wearing that is outside of the ten-year lifespan standard of the
National Fire Protection Association (NFPA). When this order of gear is received, we will still be in the
same current status of having no protective equipment in reserve . Our 2-cent increase requested will
allow priority equipment orders to be followed through with as needed.
• Fire hose, there is a minimal amount of surplus fire hose at CGFR. We should be able to maintain
enough firehose, in reserve, to reload a fire apparatus when a crew returns from a fire incident that
requires the hose utilized to be washed and dried. We cmTently maintain approximately half of the
needed rese1ve amount of firehose.
• Fire apparatus, early in my assessment of the fire apparatus, I became aware that four of our fire
trucks were operating on tires that were well past the NFP A seven-year lifespan standard. Some tires
were 12, 14 and even 16 years old still in daily operation. This was an extreme safety hazard that had to
be corrected immediately. This condition resulted from the continued practice of prioritizing limited
funding. The tires still had acceptable tread depth and appeared to be in good condition externally, so
they were allowed to remain in service well past the NFPA lifespan standard of seven years. One set of
16-year-old tires has yet to be replaced because they are on our brush ttuck that is 35 years old, and the
brush truck will be replaced in the next few weeks with a replacement truck that is on order. Annual
maintenance and service requirements for oil changes have also been postponed in past years due to
limited funding. These are critical longevity issues that must be corrected to benefit from the
investment by the longevity of the apparatus. Without proper maintenance, fire apparatus cannot be
expected to perform throughout their expected lifespan.
In te1ms of life span, our fleet consists of six frontline fire apparatus-the 35-year-old brnsh trnck
mentioned earlier. Two fire apparatus is 30 years old, one is 27 years old, one is I 2, and the newest fire
apparatus is 5 years old, which is listed under debt services to be paid off in 2022 . The national average
expected lifespan of a fire apparatus is 20 years. With that said, we have two apparatus that need
replacing as soon as possible. Our funding request would allow us to replace apparatus in a timelier
manner in the future and reduce the time frame of loan schedules to a more acceptable timeframe of 5
years. With current budget projections, we are likely to have apparatus nearing 40 years of age before
replacements can be provided. We are currently experiencing difficulty in obtaining the necessary parts
to keep our aging fleet in operational readiness. This condition can only be expected to deteriorate over
time, without proper funding .
I hope this information has provided you with a clear image of our current situation. We are in great need of
051220ws HCBOC Page 6
our requested increase to continue our ability to provide quality service to our citizens as well as providing
safe, reliable equipment for our personnel to utilize in the performance of their duties . We truly value our
partnership with Harnett County Emergency Services, working together to provide the best, most
compassionate, level o f customer service possible.
Thanks in advance for your support and assistance.
Respectfully submitted,
Frankie Hobson
Fire Chief
Coats-Grove Fire & Rescue, Inc
051220ws HCBOC Page 7
To:
From:
Date:
Subject:
Fire Chiefs
Larry Smith, Director
Harnett County Emergency Services
February 20 , 2020
2020-2021 Fire Budgets
Attached are the 2020-2021 spreadsheets for the budget process . Please submit
to Harnett County Emergency Services the following two (2) required items, Tax Levy
Request and Funding Request.
We do not require that the Budget Request excel spreadsheet be completed or returned,
this is just for your budget planning process. If you would like to return the Budget
Request, then please return as the excel spreadsheet and not PDF.
The 2020-2021 Fire Budgets are due back to our office no later than close of business on
April 7, 2020. Budgets are to be submitted by e-mail to Brenda Stancil,
cgodwi n@ barnett .org.
If you have any questions, please do not hesitate to contact Calla Godwin, Emergency
Services Administrator at 910-893-7580.
051220ws HCBOC Page 8
Date
Harnett County Board of Commissioners
P.O. Box 759
Lillington, NC 27546
Lady and Gentlemen:
respectfully request that the Harnett County Board of Commissioners levy a tax for our
district at • I~ per $100 valuation for the Fiscal Year /). D ;;>. 0
772 3 God1.t1~ pt.dUrn,Lt
Address
Telephone Number
051220ws HCBOC Page 9
Date
Harnett County Board of Commissioners
P.O. Box 759
Lillington, N.C. 27546
Lady and Gentlemen:
The Board of Directors of the bo&w:.,, -F"~ I c I)"' Jo I. <;::': I''"' Fire Department
respectfully request that the Harnett County Board of Commissioners provide funding in the
amount of !.ll 7 f' for the Fiscal Year .20 2.0 . These funds will be utilized to
Go-~w··..,
provide Fire response coverage for the FA.\ ( .:>"" district. This funding will be allocated to
the following:
Personnel:
Materials & Supplies: _______ _
Capital Outlay: --------
Other (please specify): ---'------
If you have any questions, please do not hesitate to contact our POC
. ii,t-t\ btrM Sig by hairman ofoard
712 3 God~;"' r:.; I e. """' R-~ P.D . ~0¥1-7
Address
Telephone Number
\~e:~\., M~~fMl> . (h,·"-F
q,q. i?io-l·SS'V Cc II
051220ws HCBOC Page 10
Godwin Falcon Fire Department
Budget Request
Fiscal Vear 2020-2021
2020-2021
Budget Request at Current
Description Tax Rate
Salaries/Full-time (from salary worksheet}
Salaries/Part-time (from salarv worksheet) ""} Q, '7(' u,.::>
FICA Expense (Frlnaes from salarv worksheet) -
Insurance E,cpense (Frlnaes from salary worksheet)
Workers' Compensation (Frlnaes from salary worksheet)
Unemplovment Compensation
Pension Fund
401K Supplemental Retirement
Pay Per Call
Volunteer Incentives
Professlonal Services
Training
Travel
Office Supplies
Advertising
Insurance
Utilities
Vehicle Operation
Operational Supplies
Uniforms
Eaulpment Maintenance
Buildin11 Maintenance
Equipment
Communications
Debt Service
Capital Outlay
Capital Reserve
Dues & Subscriptions
Bulldlng & Equipment Rent
Contracted Services
Fire Education
Special Event Expense
TOTAL ,1.q 7). o0 $0
6/30/2015
2 051220ws HCBOC Page 11
Harnett
COUNTY
Description
Ad-Valorem Tax/ Current
Tax and Tags Togethe r
DelinquentTax
Sales Tax
Interest on Investments
Donations
Other (please list)
Total Projected Revenues
Appropriated Fund Balance
TOTAL PROJECTED REVENUES/APPROP:
Assessed Value as of January 30, 2020:
One cent will generate:
Current Fiscal Year Tax Rate:
Requested Ta x Rate:
Total Assessed Value:
Godwin Falcon Fire Department
Budget Request
Fiscal Vear 2020 -2021
2020-2021
Budget Request at Current
$
$
$
$
$
Tax .lJate • I 0
2,236
400
25
626
$3,287
($3,287)
$0
Real Property
2,246,593 $
224.66 $
0.10 $
$
2,648,763.00
6/30/201 5
2020-2021
Budget Request at
Requested Tax Rate
0
0
25
626
$651
($651)
$0
402,170
40.22
0.10
Collectlon rate for Harnett County for the fiscal year ending June, 2018 was 99.53%
•• Please note that the Harnett County Board of Commissioners does not approve the Individual fire department budgets. The operating
budget for each fiscal yea r is approved at the line Item level b y the respective Fire Department Bo ard. The Harnett County Board of
Co m missioners approves the Ad Valorem Current and Delinquent Tax as well as the Sales Tax t hat is budgeted for each Fire District by the
Cou nty. The budget for these r evenues is based upon the assessed value of each fire district, the tax rate for that district and the County's
collection rate for the prior audited fiscal year. Inquiries regarding each Fire district's complete budget should be directed to the r espective
Fire Department.
• If' p.,, ... /() C).
051220ws HCBOC Page 12
4-6-2020
Date
Harnett County Board of Commissioners
P.O. Box 759
Lillington, N .C. 27546
Lady and Gentlemen:
The Board of Directors of the Cypress Creek Fire D istrict Fire Department
respectfully request that the Harnett County Board of Commissioners provide funding in the
amount of _4-'-'3~99;._;1'-----for the Fiscal Year 2020/2021
be uti l ized to
provide Fire response coverage fo r the Cypress Creek Fire
w ill be allocated to
t he follow ing:
Pers onn el: __ 4=5 __ 2 .... ,3 ...... 4 __ 7 __ _
Mat erial s & Supplies : ____ 2_7 __ 6 ..... ,9_7 __ 7 __ _
Capital Outlay: --'3a..a5""",4..a..6a..a9 ___ _
Other (plea se sp ecify): 181,025 Mainten ance and Debt Sen1ice
. These funds will
district. This funding
If you have any questions, p lease do not hesitate to co ntact our POC Mike Cameron 910-992-
6190
S igned by Chairman of B oard
Add ress
Telephone Number
051220ws HCBOC Page 13
Cypress Pointe Fire & Rescue
P.O. Box 129 -131 S. Alma Street
Vass , Nonh Carolina 28394
Date 4-6-2020
Harnett County Board of Commissioners
P.O. Box 759
Lillington, NC 27546
Lady and Gentlemen:
The Cypress Creek Fire District -Cypress Pointe Fire/Rescue
respectfully request that the Hamett County Board of Commissioners levy a tax for our
district at .095 per $100 valuation for the Fiscal Year __ 2_0_2_0_-2_0_2_1 _____ _
Address
910-639-0137
Telephone Number
Phon e 910.245.797 ,t
F.Lx 9 10.24.5.372:1
051220ws HCBOC Page 14
051220ws HCBOC Page 15
Cypress Pointe Fire & Rescue
P.O. Box 129 -131 S. A lma Street
\'ass, No11 h C,u·o lina 28394
Harnett County Board of Commissioners
P.O. Box 759
Lillington, N .C. 27546
April 7, 2020
Pho ne 910.245.797 -l
Fax 9 10.245.3723
I am writing you to request a modest tax increase for our fire district. With the ever-increasing
cost of emergency response, we feel that it is necessary to request an increase to maintain our
current level of service.
Our Harnett County tax rate has been the same for over 10 years. We would like to match our
current Moore County Rate of .095 per $100 valuation .
Our current response model includes 38 paid staff members and 37 volunteers responding
from 3 stations.
Do not hesitate to contact me with any questions or concerns .
' 'ke Cameron, Fire Chief
051220ws HCBOC Page 16
Harnett Regional Water Fund Summary FY 18 FY 19 FY 20 FY 21 FY 21 FY 21 FY 21 Rec Rec% Actual Actual Rev Bud Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec Revenues Feder a I I ntergovernmenta I 3,703 3,703 3,703 3,703 3,703 0 3,703 0 0% Services Charges 38,457,691 38,509,286 33,971,500 36,213,500 36,194,081 0 36,194,081 2,222,581 7% Miscellaneous -573,668 5,039,239 705,000 710,000 710,000 0 710,000 5,000 1% Transfers In 4,100,456 0 0 0 0 0 0 0 0% Fund Balance 0 0 5,997,151 0 0 0 0 -5,997,151 -100% Total 41,988,182 43,552,228 40,677,354 36,927,203 36,907,784 0 36,907,784 -3,769,570 -9% Expenses 41,988,182 43,552,228 Salary & Benefits 7,309,007 7,186,513 8,223,832 8,189,060 8,144,869 5,552 8,150,421 -73,411 -1% Professional Services 393,881 165,614 856,500 534,000 534,000 0 534,000 -322,500 -38% Supplies & Materials 2,129,746 3,499,259 4,221,655 4,184,371 4,145,371 0 4,145,371 -76,284 -2% Current Services 5,167,139 8,866,731 10,955,550 10,261,235 10,188,235 0 10,188,235 -767,315 -7% Fixed Charges 26,235,616 14,426,424 2,702,624 2,822,733 3,048,113 0 3,048,113 345,489 13% Capital Outlay 1,422,920 898,374 1,823,646 2,250,485 1,353,897 795,438 2,149,335 325,689 18% Non Capitalized Assets 292,963 132,400 18,795 0 14,000 0 14,000 -4,795 -26% I nterfund/Budgeta ry 6,817,183 0 5,997,151 8,678,309 8,678,309 0 8,678,309 2,681,158 45% Total 49,768,455 35,175,315 40,677,354 36,920,193 36,106,794 800,990 36,907,784 -3,769,570 -9% Harnett County FY 2020-2021 Recommended Budget Page 99 051220ws HCBOC Page 17
Harnett Regional Water Revenue FY 18 FY 19 FY20 FY 21 FY 21 FY 21 Rec Rec% Revenue: Actual Actual Rev Bud Rec Cont Rec Exp Total Rec Variance Inc/Dec Local 3,703 3,703 3,703 3,703 0 3,703 0 0% Service Charges -Invest Earnings 26,770 42,325 15,000 10,581 0 10,581 (4,419) -29% Service Charges -Other Services 517,053 421,029 300,000 350,000 0 350,000 50,000 17% Service Charges -Special Charges 1,692,999 285,688 125,000 250,000 0 250,000 125,000 100% Service Charges -Returned Check 9,583 10,343 6,500 8,500 0 8,500 2,000 31% Service Charges -Penalties 981,433 1,023,188 950,000 975,000 0 975,000 25,000 3% Service Charges -Water 22,294,271 22,998,976 21,000,000 22,500,000 0 22,500,000 1,500,000 7% Service Charges -Sewer 12,257,495 13,055,119 11,000,000 11,500,000 0 11,500,000 500,000 5% Service Charges -Energy 678,085 672,619 575,000 600,000 0 600,000 25,000 4% Sale Of Materials And Scrap 18,889 0 5,000 5,000 0 5,000 0 0% Sale Of Fixed Assets 0 3,526 0 0 0 0 0 0% Capital Outlay Offset (1,342,603) 3,515,930 0 0 0 0 0 0% Contributions And Donations 375,000 390,000 390,000 390,000 0 390,000 0 0% Insurance Settlement 20,677 724,816 0 0 0 0 0 0% Rents 114,169 120,127 110,000 115,000 0 115,000 5,000 5% Other Revenue 240,200 284,840 200,000 200,000 0 200,000 0 0% Transfers From -Capital Projects 4,100,456 0 0 0 0 0 0 0% Fund Balance Appropriated 0 0 5,997,151 0 0 0 (5,997,151) -100% Total Revenue 41,988,182 43,552,228 40,677,354 36,907,784 0 36,907,784 (3,769,570) -9% Harnett County FY 2020-2021 Recommended Budget Page 100 051220ws HCBOC Page 18
Harnett Regional Water -Administration The mission of Harnett Regional Water is to provide the highest quality of water and wastewater services to the citizens of Harnett County and the surrounding region at the most economical cost while promoting conservation and protecting the environment. Budget Summary FY 18 FY 19 FY 20 FY 21 FY 21 FY 21 FY 21 Rec Rec% Actual Actual Rev Bud Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec Expenses Salary & Benefits 2,189,506 2,056,003 2,440,819 2,295,389 2,283,716 2,059 2,285,775 -155,044 -6% Professional Services 246,026 148,852 300,000 160,000 160,000 0 160,000 -140,000 -47% Supplies & Materials 83,928 195,787 533,950 292,700 292,700 0 292,700 -241,250 -45% Current Services 179,431 267,985 438,785 381,400 308,400 0 308,400 -130,385 -30% Fixed Charges 20,716,709 12,628,939 1,432,960 1,506,094 1,542,694 0 1,542,694 109,734 8% Capital Outlay 837,030 193,039 1,200,146 1,485,485 1,308,897 75,438 1,384,335 184,189 15% Debt Service 0 0 5,877,601 0 0 0 0 -5,877,601 -100% Non Capitalized Assets 292,963 132,045 0 0 0 0 0 0 0% I nterfund/Budgeta ry 6,817,183 0 5,997,151 8,678,309 8,678,309 0 8,678,309 2,681,158 45% Total 31,362,776 15,622,649 18,221,412 14,799,377 14,574,716 77,497 14,652,213 -3,569,199 -20% Net Cost 31,362,776 15,622,649 18,221,412 14,799,377 14,574,716 77,497 14,652,213 -3,569,199 -20% Expansion & Other Notes Fund operating costs for replacement of meter reader vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three Ford F-150 trucks for meter readers at Harnett Regional Water. The vehicles have 141,269, 211,150 and 172,518 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. Harnett County FY 2020-2021 Recommended Budget To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $75,438. Fund various reclassifications. Net Cost: $2,059. Page 101 051220ws HCBOC Page 19
Harnett Regional Water -Sewer Collections Budget Summary FY 18 FY 19 FY 20 Actual Actual Rev Bud Expenses Salary & Benefits 948,835 975,911 1,114,154 Professional Services 45,795 8,573 95,000 Supplies & Materials 284,345 696,979 544,600 Current Services 1,076,009 2,474,709 2,419,050 Fixed Charges 1,461,523 321,921 187,788 Capital Outlay 148,844 382,009 95,000 Non Capitalized Assets 0 177 500 Total 3,965,352 4,860,279 4,456,092 Net Cost 3,965,352 4,860,279 4,456,092 Expansion & Other Notes Fund operating costs for sewer lift station generators to support Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for two 60KW generators to be used at Harnett Regional Water sewer lift station #32. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, equipment is needed to provide onsite generation during power loss at sewer lift stations. Net Cost: $72,000. Harnett County FY 2020-2021 Recommended Budget FY 21 FY 21 FY 21 FY 21 Rec Rec% Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec 1,146,535 1,149,390 0 1,149,390 35,236 3% 61,500 61,500 0 61,500 -33,500 -35% 755,400 755,400 0 755,400 210,800 39% 2,873,400 2,873,400 0 2,873,400 454,350 19% 182,018 192,888 0 192,888 5,100 3% 280,000 0 280,000 280,000 185,000 195% 0 0 0 0 -500 -100% 5,298,853 5,032,578 280,000 5,312,578 856,486 19% 5,298,853 5,032,578 280,000 5,312,578 856,486 19% Fund operating costs for replacement vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three vehicles at Harnett Regional Water -Sewer Collections. Vehicle #9152 has 243,840 miles, vehicle #9161 has 192,875 miles, and vehicle #9502 has 142,073 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $208,000. Page 102 051220ws HCBOC Page 20
Harnett Regional Water -South Harnett Wastewater Treatment Plant Budget Summary FY 18 FY 19 FY 20 FY 21 FY 21 FY 21 FY 21 Rec Rec% Actual Actual Rev Bud Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec Expenses Salary & Benefits 892,159 876,945 1,028,181 1,008,739 995,324 0 995,324 -32,857 -3% Professional Services 28,450 0 112,000 102,500 102,500 0 102,500 -9,500 -8% Supplies & Materials 156,008 262,102 369,950 295,350 295,350 0 295,350 -74,600 -20% Current Services 470,007 1,106,482 1,478,450 1,323,650 1,323,650 0 1,323,650 -154,800 -10% Fixed Charges 823,275 222,121 184,589 188,589 214,789 0 214,789 30,200 16% Capital Outlay 64,537 109,770 0 45,000 45,000 0 45,000 45,000 100% Non Capitalized Assets 0 49 500 0 0 0 0 -500 -100% Total 2,434,437 2,577,469 3,173,670 2,963,828 2,976,613 0 2,976,613 -197,057 -6% Net Cost 2,434,437 2,577,469 3,173,670 2,963,828 2,976,613 0 2,976,613 -197,057 -6% Harnett County FY 2020-2021 Recommended Budget Page 103 051220ws HCBOC Page 21
Harnett Regional Water -Water Distribution Budget Summary FY 18 FY 19 FY 20 Actual Actual Rev Bud Expenses Sa I a ry & Benefits 1,327,906 1,331,979 1,481,696 Professional Services 57,230 204 95,000 Supplies & Materials 117,556 540,715 567,700 Current Services 930,590 1,592,884 2,269,450 Fixed Charges 1,546,609 618,757 323,046 Capital Outlay 231,871 147,452 390,000 Non Capitalized Assets 0 80 2,000 Total 4,211,762 4,232,071 5,128,892 Net Cost 4,211,762 4,232,071 5,128,892 Expansion & Other Notes Fund operating costs for replacement of a dump truck at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace a Ford F-750 dump truck at Harnett Regional Water-Distribution. Vehicle #9103 has 159,238 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $90,000. Fund operating costs for replacement vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three vehicles at Harnett Regional Water-Distribution. Vehicle #9189 has 143,400 miles, vehicle #9141 has 168,853 Harnett County FY 2020-2021 Recommended Budget FY 21 FY 21 FY 21 FY 21 Rec Rec% Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec 1,522,876 1,518,370 0 1,518,370 36,674 2% 60,000 60,000 0 60,000 -35,000 -37% 604,800 590,800 0 590,800 23,100 4% 2,173,350 2,173,350 0 2,173,350 -96,100 -4% 305,246 354,846 0 354,846 31,800 10% 224,000 0 224,000 224,000 -166,000 -43% 0 14,000 0 14,000 12,000 600% 4,890,272 4,711,366 224,000 4,935,366 -193,526 -4% 4,890,272 4,711,366 224,000 4,935,366 -193,526 -4% miles, and vehicle #9132 has 191,000 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $104,000. Fund operating costs for replacement of a tractor at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace a John Deere SOSSE tractor at Harnett Regional Water-Distribution. The current tractor has more than 1,362 equipment hours. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $30,000. Page 104 051220ws HCBOC Page 22
Harnett Regional Water -Water Treatment Plant Budget Summary FY 18 FY 19 FY 20 Actual Actual Rev Bud Expenses Salary & Benefits 1,113,091 1,126,314 1,238,568 Professional Services 16,380 7,876 145,000 Supplies & Materials 1,304,988 1,545,230 1,802,510 Current Services 1,610,412 2,556,088 2,869,935 Fixed Charges 927,675 425,736 383,315 Capital Outlay 48,146 0 111,000 Non Capitalized Assets 0 0 3,990 Total 5,020,692 5,661,244 6,554,318 Net Cost 5,020,692 5,661,244 6,554,318 Expansion & Other Notes Fund operating costs for replacement of a water quality technician vehicle at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace one Ford F-150 truck for a water quality technician at Harnett Regional Water. Vehicle #9169 has 150,014 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $26,000. Harnett County FY 2020-2021 Recommended Budget FY 21 FY 21 FY 21 FY 21 TotalReq Rec Cont Rec Exp Total Rec 1,256,597 1,259,808 0 1,259,808 73,000 73,000 0 73,000 1,864,421 1,839,421 0 1,839,421 2,263,985 2,263,985 0 2,263,985 436,040 504,470 0 504,470 26,000 0 26,000 26,000 0 0 0 0 5,920,043 5,940,684 26,000 5,966,684 5,920,043 5,940,684 26,000 5,966,684 Rec Rec% Variance Inc/Dec 21,240 2% -72,000 -50% 36,911 2% -605,950 -21% 121,155 32% -85,000 -77% -3,990 -100% -587,634 -9% -587,634 -9% Page 105 051220ws HCBOC Page 23
Harnett Regional Water-Wastewater Treatment Plant Budget Summary FY 18 FY 19 FY 20 Actual Actual Rev Bud Expenses Sa I a ry & Benefits 837,510 819,360 920,414 Professional Services 0 110 109,500 Supplies & Materials 182,921 258,446 402,945 Current Services 900,689 868,583 1,479,880 Fixed Charges 759,824 208,949 190,926 Capital Outlay 92,493 66,104 27,500 Non Capitalized Assets 0 49 11,805 Total 2,773,436 2,221,602 3,142,970 Net Cost 2,773,436 2,221,602 3,142,970 Expansion & Other Notes Fund operating costs for bio solids loader at North Harnett Wastewater Treatment Plant (NHWWTP): Provide funding for operating expenses purchase a Caterpillar 930 Loader to be used at NHWWTP. The North Harnett Wastewater Treatment Plant upgrade capital project will be completed by July 2020. The bio solids sludge loader will be used to load sludge onto trucks using new shelter and centrifuge equipment. Net Cost: $190,000. Harnett County FY 2020-2021 Recommended Budget FY 21 FY 21 FY 21 FY 21 Total Req Rec Cont Rec Exp Total Rec 958,924 938,261 3,493 941,754 77,000 77,000 0 77,000 371,700 371,700 0 371,700 1,245,450 1,245,450 0 1,245,450 204,746 238,426 0 238,426 190,000 0 190,000 190,000 0 0 0 0 3,047,820 2,870,837 193,493 3,064,330 3,047,820 2,870,837 193,493 3,064,330 Fund various reclassifications. Net Cost: $3,494. Rec Rec% Variance Inc/Dec 21,340 2% -32,500 -30% -31,245 -8% -234,430 -16% 47,500 25% 162,500 591% -11,805 -100% -78,640 -3% -78,640 -3% Page 106 051220ws HCBOC Page 24
Appendix 1: Recommended Fee Changes Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue General Fund Animal Services Increase Rabies Lab Testing Container Fee 25 50 Per Container Animal Services is charged $22.60 per shipment for time critical and biohazardous specimens and $13.10 for a courier fee bringing the cost to $35.40 per shipment. This does not include the cost of the boxes required to be used for shipping which cost $5‐$16 depending on size and averages out to be $12 per boxes based on the three sizes we keep in stock. When you consider the additional cost of officer time to pick up, preparation of the specimen, the supplies to process, drop off at courier, time and mileage we propose a $50 fee. 0 Animal Services New Large Livestock Adoption Fee 0 100 Per Animal Owner surrender livestock are not required to be auctioned and not all animals sell at auction. A set adoption fee is proposed for such cases 0 Animal Services New Small Livestock Adoption Fee 0 25 Per Animal Owner surrender livestock are not required to be auctioned and not all animals sell at auction. A set adoption fee is proposed for such cases 0 Animal Services New Poultry/Fowl Adoption Fee 0 5 Per Animal Owner surrender livestock are not required to be auctioned and not all animals sell at auction. A set adoption fee is proposed for such cases 0 Development Services Change Commercial Mechanical Permits % of job cost 90.00 Up To Two Units Being Changed Out Adjusted to conform to NCGS changes 0 Development Services Change Commercial Mechanical Permits % of job cost 110.00 More Than Two Units Being Changed Out Adjusted to conform to NCGS changes 0 Emergency Medical Services New Specialty Care N/A 1,279.82 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 52,289 051220ws HCBOC Page 25
Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Medical Services New Round Trip N/A 829.50 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 338,910 Emergency Medical Services Increase ALS 1: Emergency 428.20 748.21 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 1,888,059 Emergency Medical Services Increase ALS 1: Non‐Emergency 270.44 472.55 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 131,372 Emergency Medical Services Increase ALS 2: Emergency 619.77 1,082.94 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 69,476 Emergency Medical Services New ALS Routine Disposable Supplies 0.00 90.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 544,500 Emergency Medical Services Increase BLS‐ Emergency 360.59 630.07 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 565,908 Emergency Medical Services New BLS Routine Disposable Supplies 0.00 75.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 157,500 Emergency Medical Services Increase BLS Non‐Emergency 225.37 393.80 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 951,630 Emergency Medical Services New Defibrillation 0.00 85.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 1,955 Emergency Medical Services New Intubation 0.00 125.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 10,000 Emergency Medical Services New IV Supplies 0.00 25.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 129,250 051220ws HCBOC Page 26
Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Medical Services Increase Loaded Patient Mileage 11.43 13.33 Per Loaded Mile Recommendation from 3rd party billing company and comparison of surrounding counties. 27,550 Emergency Medical Services New Oxygen 0.00 20.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 7,700 Emergency Services Increase 90 Day Explosive Material 200.00 250.00 Per Site Increase to align with neighboring jurisdictions; increases the permit time allowance as well. 50 Emergency Services Increase Amusement Building 50.00 75.00 Per Site Increase to align with neighboring jurisdictions. 0 Emergency Services Increase Automatic Fire Extinguishing System 35.00 50.00 Per System And $2 Per Head Increase to align with neighboring jurisdictions and to support increase of permits with an increased time involved in the number of devices being inspected as a baseline. 180 Emergency Services Increase Carnivals/Fairs 50.00 75.00 Per Event Increase to align with neighboring jurisdictions; also helps compensate for a decrease in these types of permits due to code changes dealing with tents/canopies. 225 Emergency Services New Change In Liquid Tanks 0.00 75.00 Per Tank Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Combustible Dust Producing Operations 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0 Emergency Services Increase Covered Mall Buildings (Not Individual Tenant Space 50.00 75.00 Per Site Increase to align with neighboring jurisdictions. 0 051220ws HCBOC Page 27
Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Services Increase Exhibit/Trade Shows/Festivals 50.00 75.00 Per Event Increase to align with neighboring jurisdictions; also helps compensate for a decrease in these types of permits due to code changes dealing with tents/canopies. 300 Emergency Services Increase Fire Alarm Detection System And Related Equipment 35.00 50.00 Per System And $2 Per Head Increase to align with neighboring jurisdictions and to support increase of permits with an increased time involved in the number of devices being inspected as a baseline. 195 Emergency Services Increase Fireworks Display 100.00 150.00 Per Visit Increase to align with neighboring jurisdictions and to support a more involved permit process required by aligning with code and commissioner approval. 500 Emergency Services New Liq/Gas Fueled Vehicles In Assembly Buildings 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Liquid Dispensing ‐ AGST/UGST To Vehicles 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Liquid Dispensing ‐ Tanker To Vehicle 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Liquid Use/Dispensing/ Storage/ Transportation 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 750 051220ws HCBOC Page 28
Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Services New Manufacture/ Process Liquids 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Private Fire Hydrants 0.00 75.00 Per Hydrant Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0 Emergency Services Increase Re‐Inspection (Storage Tank) 50.00 100.00 Per Visit Increase to align with neighboring jurisdictions; also to ensure contractors are properly completing and calling for inspections since the process is critical and involving flammable liquids / hazmat. 50 Emergency Services New Spraying Or Dipping Operations 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services Increase Standpipes 50.00 150.00 Per Building Increase to align with neighboring jurisdictions; very few standpipe permits are issued showing and there will be no effect on current businesses. 0 Emergency Services New Vehicles In Assembly Buildings 0.00 75.00 Per Permit Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0 General Services‐Restitution Increase Juvenile Restitution Service Fee 5.00 7.25 Per Hour The fee is being increased to the Federal Minimum Wage as recommended by the North Carolina Department of Public Safety's Area Consultant. This fee is charged to Solid Waste for the hours juveniles earn maintaining waste pick up on County roads. Also each hour a juvenile decides to pay instead of earn is charged the fee per hour. 2,000 051220ws HCBOC Page 29
Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Health Increase Flu Vaccine Quad 48.00 55.00 Per Dose Increased due to Medicaid reimbursement rates 0 Health Increase HPV Vaccine (3 Dose) Gardasil 585.00 720.00 Per 3 Doses Increased due to Medicaid reimbursement rates 0 Health Increase Proquad (Mmr & Varicella) 225.00 232.00 Per Dose Cost of vaccine has increased. 0 Health Increase Varicella 133.00 145.00 Per Dose Cost of vaccine has increased. 0 Information Technology Increase Email Hosting For Towns: Microsoft Exchange Mailbox 100 Users Or More 3.00 6.00 Per User Email Box Per Month This increase is due to additional services being added ‐ Email Archiving. 7,560 Information Technology Increase Email Hosting For Towns: Microsoft Exchange Mailbox Under 100 Users 4.00 7.00 Per User Email Box Per Month This increase is due to additional services being added ‐ Email Archiving. 10,820 Information Technology New Netmotion VPN License Fee Town Fee 0.00 6.00 Per User Per Month Charging towns and fire departments for VPN usage. 3,600 Parks & Rec New Adult Softball Men's Team Fee (Church League) 550.00 Per Team Related to expansion request. These fees should give the county 100% cost recovery. 9,350 Parks & Rec New Adult Softball Women's Team Fee (Church League) 500.00 Per Team Related to expansion request. These fees should give the county 100% cost recovery. 4,500 Parks & Rec Increase Ballfield Rental: Each Additional Hour 10.00 15.00 Per Hour Renters tell us we have the lowest rental costs for fields by far. Demand exceeds availability and costs for field maintenance continue to increase. Most field renters are reserving the field for only 2 hours and would only increase their cost by $5 for each field rental. 1,500 Parks & Rec Increase Ballfield Rental: Half Day (Up To 5 Hours 50.00 60.00 Per Half Day This increase is related to the increase above. 0 051220ws HCBOC Page 30
Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Parks & Rec Increase Multipurpose Field Rental: Field Preparation 20.00 30.00 Per Field We received our first request for multipurpose field prep in 2019. We realized the $20 was not worth the amount of time and materials required to prepare a field. 80 Parks & Rec Increase Senior Golf Tournament Participation Fee 25.00 30.00 Per Participant With the increases of costs of green fees, trophies, and food; an increase is needed for an 85‐100% cost recovery. 200 Enterprise Funds Harnett Regional Water Increase Bulk Sewer Capacity Holders 2.05 2.30 1,000 Gallons Cost of Service 450,000 Harnett Regional Water Increase Bulk Sewer Linden Oaks 2.38 2.60 1,000 Gallons Cost of Service 30,000 Harnett Regional Water Increase Bulk Water 2.38 2.60 1,000 Gallons Cost of Service 175,000 Harnett Regional Water Increase Bulk Water Capacity Holders 1.85 2.05 1,000 Gallons Cost of Service 450,000 Harnett Regional Water Increase Bulk Water Woodlake 2.77 2.90 1,000 Gallons Cost of Service 10,000 Solid Waste Increase Availability Fee 65.00 80.00 Per Household No increase since FY 2013. The department is not able to keep up with post‐closure and capital obligations. 750,000 Solid Waste Increase C & D Landfill Tipping Fee 45.00 48.00 Per Ton No increase in the last 3 years and more in line with surrounding counties 84,000 Solid Waste Increase Collection Hauler Permit 100.00 125.00 Per Permit No increase in the last 3 years / more in line with surrounding counties 2,250 Solid Waste Increase Mattress / Box Spring Small 2.00 5.00 Per Mattress Currently, all mattresses are the same fee and this brings the fee in line with the minimum charge below. 0 Solid Waste New Minimum Charge 0.00 5.00 Per Load Establish a minimum charge. 0 051220ws HCBOC Page 31
Board Meeting
Agenda Item
MEETING DATE: May 18, 2020
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: HRW Advanced Metering Infrastructure Project Ordinance
R EQUESTED BY: Steve Ward, Director
REQUEST:
This is a formal request for the Board to approve the project ordinance for the Harnett
Regional Water Advanced Metering Infrastructure Project. This project consists of the
replacement of all existing water meters in the HRW inventory. HRW currently has
approximately 45 ,000 manual and drive by read meters in our system. These replacement
meters will be "smart meters" and will utilize advanced metering infrastructure technology to
allow HRW and its customers to monitor their water usage multiple times per day through
our website portal to quickly discover leaks, usage changes, etc. This project will allow our
meter reading personnel to devote their time to customer service and repair issues entirely.
This project will be funded entirely from HRW reserves . Please place this item on the
agenda at the next available meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
\\hcfil ea\Puu sers\sward\My Docum e nt s\AM J Ph ase I\HRW AMI Project Ordinance Agenda Request 4 -2 7-20.docx
Page I of I
051220ws HCBOC Page 32
Harnett Regional Water Advanced Metering Infrastructure Project
BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting
as the governing board of Harnett County.
Section I. This project consists of the replacement of all existing meters in the HR W
inventory. HRW currently has approximately 45 ,000 manual and drive by read
meters in our system. These replacement meters will be "smart meters" and will
utili ze advanced metering infrastructure technology to allow HRW and its
customers to monitor their water usage multiple times per day through our
website portal to quickly discover leaks, usage changes, etc. This project will
allow our meter reading personnel to devote their time to customer service and
repair issues entirely.
Section II. This project will be funded by Harnett Regional Water reserves.
Section III. The following amounts are hereby appropriated for this project:
Engineering
Construction
Materials & Supplies
Professional Services
Legal/ Admin
Contingency
Total
$ 582,945
12 ,500,000
145,000
30,000
5 ,000
625,000
$ 13 ,887,945
Section IV . It is estimated that the following revenue will be available for this capital project:
HR W Reserves $ 13,887,945
Duly Adopted this 18th day of May, 2020.
Howard Penny, Chairman
Harnett County Board of Commissioners
ATTEST:
Margaret R. Wheeler, Clerk to the Board
051220ws HCBOC Page 33
RULES OF PROCEDURE FOR THE
BOARD OF COUNTY COMMISSIONERS OF
HARNETT COUNTY, NORTH CAROLINA
I. APPLICABILITY
Rule 1. Applicability of Rules.
These rules apply to all meetings of the Board of Commissioners of Harnett County at which the
Board is empowered to exercise any of the executive, quasi-judicial, administrative, or
legislative powers conferred on it by law.
II. OPEN MEETINGS
Rule 2. Meetings to be Open.
The public policy of North Carolina and of Harnett County is that the hearings, deliberations,
and actions of this Board and its committees be conducted openly.
Rule 3. Closed Sessions.
(a) It is the policy of Harnett County that closed sessions shall be held only when required to
permit the Board of Commissioners to act in the public interest as permitted in this
section. The list includes:
1. To prevent the disclosure of information that is privileged or confidential pursuant to
the law of this State or of the United States, or not considered a public record within
the meaning of Chapter 132 of the General Statutes (The Public Records Law).
2. To prevent the premature disclosure of an honorary degree, scholarship, prize, or
similar award.
3. To consult with an attorney employed or retained by the Board in order to preserve
the attorney-client privilege between the attorney and the Board, which privilege is
hereby acknowledged. This subdivision prohibits discussion of “general policy
matters” in closed session and declares that it shall not be construed to permit a public
body to close a meeting that otherwise would be open merely because an attorney
employed or retained by the Board is a participant. The subdivision permits the
Board to consider and give instructions to an attorney concerning the handling or
settlement of a claim, judicial action, or administrative procedure, with terms of any
settlement to be made public within a reasonable time.
4. To discuss matters relating to the location or expansion of industries or other
businesses in the area served by the Board.
5. To establish, or to instruct the Board’s staff or negotiating agents concerning the
position to be taken by or on behalf of the Board in negotiating (i) the price and other
material terms of a contract or proposed contract for the acquisition of real property
by purchase, option, exchange, or lease; or (ii) the amount of compensation and other
material terms of an employment contract or proposed employment contract.
051220ws HCBOC Page 34
6. To consider the qualifications, competence, performance, character, fitness,
conditions of appointment, or conditions of initial employment of an individual public
officer or employee or prospective public officer or employee; or to hear or
investigate a complaint, charge, or grievance by or against an individual public officer
or employee. This subdivision prohibits discussion of “general personnel policy
issues” or considerations of the qualifications, competence, performance, character,
fitness, appointment, or removal of a member of the Board or another body or
consideration of (or filling of) a vacancy among its own membership in closed
session.
7. To plan, conduct, or hear reports concerning investigations of alleged criminal
misconduct.
8. To discuss and take action regarding plans to protect public safety as it relates to
existing or potential terrorist activity and to receive briefings by staff members, legal
counsel, or law enforcement or emergency service officials concerning actions take or
to be taken to respond to such activity.
9. To view a recording released pursuant to G.S. 132-1.4A
(b) The Board may go into closed session only upon motion made and adopted at an open
meeting. The motion shall state the permitted purpose of the closed session and if the
closed session is to consult with an attorney in order to preserve the attorney-client
privilege, the motion must identify the parties in each existing lawsuit which the Board
expects to receive advice during the closed session. The motion must be approved by a
majority of those Board members present and voting.
(c) Minutes shall be kept of all closed sessions of the Board, but may be withheld from
public inspection so long as public inspection would frustrate the purpose of the closed
session.
(d) The County Manager, Assistant County Manager, Finance Officer, and the County
Attorney shall attend the closed session, unless expressly excluded in the motion. Other
persons shall not attend the closed session unless expressly included in the motion or
otherwise called into the session.
III. ORGANIZATION OF THE BOARD
Rule 4. Organizational Meeting.
On the first Monday of December following a general election in which County officers are
elected, the Board shall meet at the regular meeting time and place. If new members are elected,
the order of business shall be:
(a) The Board shall approve the minutes of its prior meeting and other items of business.
(b) The newly elected members of the Board shall take and subscribe the oath of office.
(c) With the Clerk to the Board presiding, the Board shall elect a Chairman and a Vice
Chairman from its members.
051220ws HCBOC Page 35
Rule 5. Election of Chairman and Vice Chairman.
The Chairman and Vice Chairman of the Board shall be elected annually for a term of one year
and shall not be removed from the office of Chairman or Vice Chairman unless he/she becomes
disqualified to serve as a Board member.
IV. REGULAR AND SPECIAL MEETINGS
Rule 6. Regular and Special Meetings.
(a) Regular Meetings: The Board shall hold regular meetings as follows:
First Monday of each Month at 9 a.m.
Third Monday of each Month at 6 p.m.
If a regular meeting day is a holiday on which county offices are closed, the meeting shall
be held on the next business day or such succeeding day as may be specified in the
motion adjourning the immediately preceding regular meeting. Regular meetings are
held in the County Administration Building. The Board may change or cancel the place
or time of a particular regular meeting or of all regular meetings within a specified period
by resolution adopted, posted, and noticed at least seven days before the change takes
effect or as provided by statute or herein. Such a resolution shall be filed with the Clerk
to the Board and posted at or near the regular meeting place, and copies shall be sent to
all persons who have requested notice of special meetings of the Board.
(b) Special Meetings. The Chairman or a majority of board members may at any time call a
special meeting of the Board by signing a notice stating the time and place of the meeting
and the subjects to be considered. The Clerk shall cause the notice to be posted on the
bulletin board in the courthouse, on the door of the meeting room, and delivered to the
Chairman and all other Board members or left at the dwelling place of each Board
member at least 48 hours before the meeting. In addition, the notice shall be mailed or
delivered to individual persons and news organizations that have requested such notice as
provided in subsection (e) below. Only items of business specified in the notice may be
transacted at a special meeting.
(c) Emergency Meetings. The Chairman or a majority of members may call an emergency
meeting to deal with an unexpected circumstance requiring immediate consideration.
The person or persons calling the emergency meeting shall cause notice of the meeting to
be given to the other Board members and the public. Local news organizations, having
requested notice of special meetings as provided in subsection (e), below, shall be
notified of such emergency meetings by the same method used to notify Board members.
Only business connected with the emergency may be discussed at the meeting.
051220ws HCBOC Page 36
(d) Work Sessions, Retreats, and Committee Meetings. The Board may schedule work
sessions, retreats, forums, conventions, associations, and committee meetings, or other
information meetings of the Board or of a majority of its members at such times and
concerning such subjects as may be established by resolution or order of the Board. A
schedule of such meetings held regularly shall be filed in the same place and manner as
the schedule of regular meetings. Work sessions and other informal official meetings not
held regularly are subject to the same notice requirements as special Board meetings.
(e) Sunshine List. Any individual and/or newspaper, radio station, and television Station
desiring notice of all special and emergency meetings of the Board shall file a written
request with the Clerk to the Board of Commissioners.
Rule 7. All Meetings Within the County.
(a) All meetings shall be held within the boundaries of Harnett County, except as otherwise
provided by statute or herein.
(a)
(b) Remote Meetings. Upon issuance of a declaration of a state of emergency under G.S.
166A-19.20 that includes Harnett County in the area of emergency, the Board may
conduct remote meetings or members may participate remotely, in accordance with this
section and Article 33C of Chapter 143 of the General Statutes throughout the duration of
that declaration of emergency. Business that cannot be handled by remote participation
include quasi-judicial hearings and closed sessions. At the start of a remote meeting or
meeting where members are participating remotely through a method of simultaneous
communication, the Chairman shall announce that there are members who are
participating remotely and each member shall identify themselves.
(b)(c) A joint meeting with the governing board of any other political subdivision of this or any
other state may be held within the boundaries of either subdivision as may be specified in
the call of the meeting. At any such joint meeting, this Board reserves the right to vote
separately on all matters coming before the joint meeting.
(c)(d) A special meeting between the Board of Commissioners and its local legislative
delegation during a session of the General Assembly; provided, however, that at any such
meeting, the members of the Board of Commissioners may not vote upon or otherwise
transact public business except with regard to matters directly relating to legislation
proposed to or pending before the General Assembly.
(d)(e) A special meeting called in connection with a retreat, forum, or similar gathering may be
held solely for the purpose of providing members of the Board with general information
relating to the performance of their public duties; provided, however, that the members of
the Board shall not vote upon nor otherwise transact public business while in attendance
at such a gathering.
Formatted: Indent: Left: 0.5", No bullets or
Commented [TR1]:
Formatted: Indent: Left: 0.5", No bullets or
051220ws HCBOC Page 37
(e)(f) While in attendance at a convention, association meeting, or similar gathering, a special
meeting may be held; provided, however, that any such meeting may be held solely to
discuss or deliberate on the Board’s position concerning similar issues that are not legally
binding upon the Board of Commissioners or its constituents.
Rule 8. Broadcasting and Recording of Meetings
(a) Except as provided in this rule, any radio or television station may broadcast all or any
part of an official Board meeting required to be open to the public. Any person may
photograph, film, tape-record, or otherwise reproduce any part of a meeting required to
be open.
(b) Any radio or television station wishing to broadcast any portion of any portion of an
official Board meeting shall so notify the County Manager no later than two business
days before the meeting. If the number of requests or the quantity and size of the
necessary equipment is such that the meeting cannot be accommodated in the designated
meeting room and no suitable alternative site is available, the County Manager may
require the news media to either pool equipment and personnel or to secure and pay the
costs of an alternative meeting site mutually agreeable to the Board and the media
representative.
(b)(c) In the event that a state of emergency or disaster is declared, any meeting held remotely
by electronic means, including meetings where the Board meets in person but the public
is denied access to the meeting due to the state of emergency, shall be made accessible to
the public. If the remote meeting is conducted by conference call, the Board must
provide the public with an opportunity to dial in or stream the audio live and listen to the
remote meeting.
V. AGENDA
Rule 9. Agenda
(a) The County Manager shall prepare the agenda for each regular, special, and emergency
meeting. A request to have an item of business placed on the agenda for a regular
meeting must be received by Monday noon of the week preceding the regular meeting
day. Any Board member may, by a timely request, have an item placed on the agenda. A
request to place an item on the agenda from other than a Board member shall be at the
discretion of the County Manager and Chairman of the Board.
(b) The agenda packet shall include the agenda document, any proposed ordinances or
amendments to ordinances, and supporting documentation and background information
relevant to items on the agenda. A copy of the agenda packet shall be available to each
Board member not later than Wednesday of the week preceding the regular meeting day.
(c) The Board may, by unanimous vote of the members present, add or delete an agenda
item.
Formatted: Indent: Left: 0.5", No bullets or
Commented [TR2]: To comply with NCGS 166A-
19.24(b)(9)
051220ws HCBOC Page 38
(d)The County Manager may propose a consent agenda as part of the main agenda. The
consent agenda shall contain those routine items of business that do not normally involve
debate. The Board may approve all items on the consent agenda by adopting one (1)
motion. The Board may transfer an item from the consent agenda to the main agenda
upon a majority vote of the members present and voting. A motion to transfer should
normally be made at the beginning of the meeting. The consent agenda may include, but
is not limited to, the following routine items of business:
1. Approval of minutes from the prior meeting.
2.Budget amendments/revisions.
3. Disposition of surplus personal property to other governmental agencies.
4.Granting to North Carolina Department of Transportation road right-of-
way easements on County property.
5. Resolutions of appreciation, support, and recognition.
6. Resolutions requesting road additions to the state highway secondary road
system.
7.Tax releases, tax refunds.
VI.CONDUCT OF DEBATE
Rule 10. Powers of the Chairman.
The Chairman shall preside at all Board meetings. In the absence of the Chairman, the Vice
Chairman shall preside at Board meetings. If the Vice Chairman is absent, Board members
present may appoint someone to chair the meetings. To address the Board, a member must be
recognized by the Chairman. The Chairman shall have the following powers:
(a)To rule on points of parliamentary procedure, including the right to rule out of order any
motion offered for patently obstructive or dilatory purposes;
(b)To determine whether a speaker has gone beyond reasonable standards of courtesy in his
or her remarks and to entertain and rule on objections from other members on this
ground;
(c)To call a brief recess at any time;
(d)To adjourn in an emergency.
Rule 11. Action by the Board.
The Board shall proceed by motion. Any member, including the Chairman, may make a motion.
During remote meetings or when a member is participating remotely by a method of
simultaneous communication where the members cannot be physically seen by the public, prior
to making a motion, the moving member shall identify themselves.
Rule 12. Second Required.
Commented [TR3]: To comply with NCGS 166A-
19.24(b)(2)b.
051220ws HCBOC Page 39
A motion shall require a second. A motion shall be ruled dead by the Chairman if a second is
not received within a reasonable period of time.
Rule 13. One Motion at a Time.
A member may make only one motion at a time.
Rule 14. Substantive Motion.
A substantive motion is out of order while another substantive motion dealing with another
subject matter is pending.
Rule 15. Substitute Motion.
A substitute motion (an amendment) dealing with the same subject matter as the original
substitute motion is in order and shall be acted upon prior to action on the original motion.
Rule 16. Debate.
The Chairman shall state the motion and then open the floor to debate. During remote meetings
or when a member is participating remotely by a method of simultaneous communication where
the member cannot be physically seen by the public, prior to participating in debate, the speaking
member shall identify themselves.
Rule 17. Adoption by Majority Vote.
A motion shall be adopted if approved by a majority of the votes cast, unless otherwise required
by these rules or North Carolina laws.
Rule 18. Procedural Motions.
(a)In addition to substantive proposals, the procedural motions listed in subsection (b) of
this rule, and no others shall be in order. Unless otherwise noted, each motion is
debatable, may be amended, and requires a majority vote for adoption.
(b)In order of priority, the procedural motions are:
•To adjourn. The motion may be made only at the conclusion of action on a pending
matter; it may not interrupt deliberation of a pending matter.
•To Recess.
•To Call to Follow the Agenda. The motion must be made at the first reasonable
opportunity or it is waived.
•To Suspend the Rules, the motion requires a two-thirds (2/3) vote of the members
present.
•To Divide a Complex Motion and Consider it by Paragraph.
Commented [TR4]: To comply with 166A-19.24(b)(2)b.
051220ws HCBOC Page 40
•To Defer Consideration. A substantive motion whose consideration has been
deferred expires unless a motion to revive consideration is adopted within one
hundred (100) days after deferral.
•To Postpone to a Certain Time or Day.
•To Refer to Committee. Sixty (60) days after a motion has been referred to
committee, the introducer may compel consideration of the measure by the entire
Board, regardless of whether the committee has reported the matter back to the
Board.
•To Amend. An amendment to a motion must be germane to the subject of the main
motion, but it may not achieve the opposite effect of the main motion. There may be
only one amendment to the motion. A motion to amend shall require a second. Any
amendment to a proposed ordinance shall be reduced to writing.
•To Revive Consideration. The motion is in order at any time within one hundred
(100) days of a vote deferring consideration.
•To Prevent Reconsideration for Six Months. The motion shall be in order only
immediately following the defeat of a substantive motion. It requires a vote equal to
a quorum and is valid for six (6) months or until the next regular election of County
Commissioners, whichever occurs first.
Rule 19. Renewal of Motion.
A defeated motion may not be renewed at the same meeting.
Rule 20. Withdrawal of Motion.
A motion may be withdrawn by the introducer any time before the Chairman puts the motion to a
vote.
Rule 21. Duty to Vote.
(a)It is the duty of each member to vote unless excused by a majority vote according to law.
The Board may excuse members from voting on matters involving their own financial
interest or official conduct. A member wishing to be excused from voting shall so inform
the Chairman, who shall take a vote of the remaining members. A member who fails to
vote, not having been excused, shall be recorded as voting in the affirmative.
(b)Tie Vote. The effect of a tie vote is that the motion did not carry.
(c)Votes of each member of a public body made during a remote meeting under a state of
emergency or disaster shall be counted as if the member were physically present only
during the period while simultaneous communication is maintained for that member.
Prior to taking a vote on any issue, the Chairman shall inquire of the member
participating remotely whether he or she has been able to monitor the discussion,
including any comments from the public. All votes cast by members during remote
meetings shall be taken by roll call. Members participating through remote simultaneous
Formatted: Indent: Left: 0.5", No bullets or
051220ws HCBOC Page 41
communication will not be permitted to vote on any quasi-judicial matters coming before
the Board.
(b)
Rule 22. Prohibition of Secret Voting.
No vote may be taken by secret ballot. The Clerk shall record the vote of each member in the
minutes.
Rule 23. Action by Reference.
The Board shall not deliberate, vote, or otherwise act on any matter by reference to an agenda, or
document number unless copies of the agenda or documents being referenced are available for
public inspection at the meeting and are so worded that people at the meeting can understand
what is being discussed or acted on.
Rule 24. Introduction of Ordinances, Resolutions, and Orders.
A proposed ordinance shall be deemed introduced at the first meeting where it is on the agenda,
regardless of whether it is actually considered by the Board, and its introduction shall be
recorded in the minutes.
Rule 25. Adoption, Amendment, or Repeal of Ordinances.
To be adopted at the meeting where it is first introduced, an ordinance or an action with the
effect of an ordinance, or any ordinance amending or repealing an existing ordinance (except the
budget ordinance, a bond order or another ordinance requiring a public hearing before adoption)
must be approved by all members of the Board of Commissioners. If the proposed measure is
approved by a majority, but not by all the members of the Board, or if the measure is not voted
on at that meeting, it shall be considered at the next regular meeting of the board. If it then or at
any time thereafter within one hundred (100) days of its introduction receives a majority of the
votes cast, the measure is adopted.
Rule 26. Quorum.
A majority of the Board membership shall constitute a quorum. During remote meetings or
meetings where remote participation is allowed, the majority of the Board present in person or
electronically, shall be included in the calculation for determining quorum. The number required
for a quorum is not affected by vacancies. If a member has withdrawn from a meeting without
being excused by majority vote of the remaining members, he/she shall be counted as present for
the purposes of determining whether a quorum is present. The Board may compel the attendance
of an absent member by ordering the Sheriff to take the member into custody.
Rule 27. Public Hearing Time Limits.
Commented [TR5]: To comply with NCGS 166A-
19.24(b)(5) and NCGS 166A-1924(d)
Formatted: Indent: Left: 0.5", No bullets or
Formatted: No bullets or numbering
Commented [TR6]: To comply with NCGS 166A-
19.24(c)
051220ws HCBOC Page 42
(a)The time limits for speakers at zoning public hearings shall be ten (10) minutes for the
proponent and ten (10) minutes for the opponent; the time may be apportioned among
speakers for that side. The time limits for speakers at other public hearings shall be three
(3) minutes per speaker.
(b)The Board of Commissioners reserves the right to limit the length of public hearings.
After the Chairman announces the close of a public hearing, no member of the public
may address the issue to the board.
Rule 28. Quorum at Public Hearings.
A quorum of the Board must be present at all public hearings required by law.
Rule 29. Public Comment Periods
(a)Public comment periods will be limited to a maximum of thirty (30) minutes and each
person desiring to speak shall have a maximum of three (3) minutes to make their
remarks. A speaker may not speak more than once during the same public comment
period. To avoid repetition, groups of individuals who expect to have the same or similar
comments are encouraged to select a spokesperson to speak on their behalf.
(b)Speakers shall address the Board from the podium and begin their remarks by stating
their name and residential address.
(c)Public comment is not intended to require the Board to answer any impromptu questions.
The Board should refrain from engaging in a dialogue, except to the extent necessary to
clarify the speaker’s position. The Board shall not entertain questions from the audience,
and discussions between speakers and members of the audience shall be prohibited.
(d)Speakers shall maintain proper decorum and shall make their comments in a civil
manner. Personal attacks and use of obscene and profane language are prohibited.
(e)Speaker comments should be limited to subjects that are within the Board’s jurisdiction.
Speakers shall not discuss matters that concern the candidacy of any person seeking
public office, including the candidacy of the speaker, closed session matters, those
matters which are the subject of public hearings, and any matters intended to promote any
individuals’ commercial or pecuniary interest.
(f)Action on items brought up during the Public Comment Period will be at the discretion of
the Board.
Rule 30. Minutes.
Minutes shall be kept of all Board meetings.
Rule 31. Appointments.
051220ws HCBOC Page 43
The Board shall fill County Commissioner vacancies in accordance with G. S. 153A-27. The
Board shall fill a Register of Deeds vacancy in accordance with G. S. 161-5 and a Sheriff
vacancy in accordance with G.S. 162-5. The Board shall use the following procedure to make
appointments to fill vacancies in other boards, commissions, and committees over which the
Board has power of appointment.
(a)Any U. S. citizen who is a resident of Harnett County is eligible to serve on appointed
boards/commissions/committees of the County where such appointment is not prohibited
by state statute.
(b)All Board members must maintain residence in Harnett County while serving on said
Board.
(c)All appointments will be made in accordance to the Statute or Ordinance that created the
board/commission/committee.
(d)No citizen may serve more than two appointed positions simultaneously.
(e)No citizen may serve more than three consecutive terms on any
board/committee/commission unless the term is less than three (3) years. No member of
any board/committee/commission may serve more than nine (9) consecutive years, unless
waived by the Board of Commissioners by a majority vote. Any waiver issued by the
Board for a consecutive term over nine (9) consecutive years for an individual is limited
to two (2) waivers. Any individual may be reappointed to the same
board/committee/commission after remaining off said board/committee/commission for
at least one year.
(f)If a person is appointed to fill someone’s unexpired term and serves less than half of a
full term, he/she is eligible to serve three full terms.
(g)If an appointee has unexcused absences which constitute more than 25% of the Board
meetings in any calendar year which he or she is required to attend pursuant to his or her
appointment, he or she is obligated to resign. Excused absences are defined as absences
caused by events beyond one’s control. If the individual refuses to resign, he or she may
be dismissed by action of the Board of Commissioners subject to state or local law. A
calendar year is to be defined as a 12-month period beginning on the date of appointment.
(h)Each Commissioner will have available to him or her a binder containing a list of all
county appointments, with the following data provided:
•Name of the board, commission, committee, or authority
•Brief on the functions
•Statute or cause creating board, commission, committee or authority
•Number of members and terms of office
•Current members and terms of office, including number of terms serviced
•Regular meeting day, time, and location, if determined
051220ws HCBOC Page 44
(i)Procedures for filling vacancies for appointed positions:
1.Notification of available appointments
A.A list of available positions stating terms of office, requirements for
office, and duties of positions will be published in the newspapers of
Harnett County thirty (30) days prior to the month of appointments being
made. This procedure will be carried out by the Clerk to the Board of
Commissioners.
B.Thirty (30) days prior to the terms expiring, the Clerk to the Board will
mail a notice to each person who is eligible for reappointment requesting
information on his or her interest in continuing to serve. If an application
is not on file, one will be requested at this time. If an individual is not
eligible for reappointment, he or she will be notified and given reason for
being ineligible.
C.If, because of policy or otherwise, an individual is unable to be
reappointed, he or she will be sent a letter of appreciation by the Chairman
of the Board of Commissioners at the expiration of his or her term
thanking him or her for the past services rendered.
2.Selection Process
A.Six (6) days prior to the date a vacancy occurs, all applications for a
particular position will be given to the County Manager. The Manager
will check each for eligibility.
B.A list of all names submitted will be sent to all Commissioners with those
who are ineligible noted and the reasons for ineligibility given.
C.The Clerk to the Board shall be given a copy of the information to be
placed on the agenda as the “Appointments” for action at the next meeting
of the Board of Commissioners.
3.Notification of Appointment
A.The County Manager shall prepare a letter of notification to the appointee
and a copy of the affected board, notifying each of the appointment. This
letter will include a congratulation statement, the time, date, and place of
the first meeting he or she is to be sworn in, if this is required.
B.The County Manager shall require the appointee to certify that he or she
has read and understands Rule 30. Appointments section of “Rules of
051220ws HCBOC Page 45
Procedure for the Board of County Commissioners of Harnett County,
North Carolina”. This section states policy and procedures for
appointments to any County board, commission, committee, or authority.
The County Manager shall mail a self-addressed, stamped envelope for the
convenience of the appointee in returning the signed affirmation of
understanding.
4.Applications
All applications received shall be retained for at least two (2) years. Applications
shall be kept on file for all active appointees. All the above data shall be
maintained as confidential for Board of Commissioners’ use only.
Rule 32. Changes to Rules of Procedure.
The Board may change these rules of procedure upon a vote by two-thirds (2/3) of the members
of the Board. Changes shall be effective at the next regular meeting.
These rules shall be effective on October 1, 1994.
Amended 2-6-95. To add Finance Officer to attend closed sessions
Amended 2-7-05. To increase limit of appointments from 2 to 3 consecutive terms
Amended 9-19-11. DELETED Rule 9 (d) agenda shall be published in a newspaper of
general circulation . . .
Amended 5-2-16. Rule 30 (e) To allow waivers to increase limit of appointments
Amended 12-3-18 Rule 3. ADD subsection (a)(8) and (a)(9)
Rule 4. ADD If new members are elected, the order ….
Rule 5. ADD Vice Chairman to title
Rule 6. Regular and Special Meetings
Third Monday of each Month at 6 p.m.
ADD emergency meetings to subsection (e) Sunshine List
Rule 27. DELETE (c) Persons desiring to speak at a public hearing must
register with the Clerk to the Board prior to the commencement of
the meeting.
Rule 29. ADD Public Comment Section
F:\USERS\SHIRLEY\BOC\RULESOFP.doc
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