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Home My WebLink About042919ssHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Special Session April 29, 2019 The Harnett County Board of Commissioners met in special session, along with the Harnett County Board of Education, on Monday, April 29, 2019, Multipurpose Room 101, Harnett Health Science Building, 51 Red Mulberry Way, Lillington, North Carolina. Members present: Staff present: Board of Education members present: Gordon Springle, Chairman Howard Penny, Vice Chairman Barbara McKoy, Commissioner Joe Miller, Commissioner Abe Elmore, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Brian Haney, Assistant County Manager Coley Price, Assistant County Manager Ashley Deans, Community Relations Coordinator Allen Coats, Deputy Finance Officer Jason Lemons, Chairman Don Godfrey, Vice Chairman Vivian Bennett, Member Bill Morris, Member Eddie Jaggers, Member Harnett County School staff present: Aaron Flemings, Superintendent Charles Bullock, Board Attorney Tammy Magill, Finance Officer Tammy Johnson, Clerk Brooks Matthews, Deputy Superintendent Monica Thompson, Assistant Superintendent Brookie Ferguson, Assistant Superintendent Jermaine White, Assistant Superintendent Jennifer Byrd, Chief Technology Officer Natalie Ferrell, Public Information Officer Alice Denton, Administrative Assistant April 29, 2019 Special Session Minutes Harnett County Board of Commissioners Page 1 of 4 Chairman Springle and Chairman Lemons called the meeting to order at 11:00 am. Vice Chairman Penny led the invocation. Harnett Central High School's AP Government class was in attendance and student Austin Ongley led the pledge of allegiance. The following agenda was before the group: Call to order Invocation and Pledge of Allegiance Approval of Meeting Agenda Discussion Items o Jimmy Hite — School Facility Proposals — New and Renovations o Superintendent's presentation of the 2019-2020 Harnett County School Budget o Former Benhaven School o Lottery Funds Closed Session Adjourn Jimmy Hite briefly reviewed preliminary designs and cost projections, not including land cost, for the following: 600 Erwin Elementary Total $21,038,070 700 Erwin Elementary Total $22,481,723 800 Erwin Elementary Total $23,921,878 1000 Northwest Harnett Elementary Total $27,634,397 Highland Elementary — 20 CR ADD + DINING ADD + HVAC Total $7,471,752 - Overhills Elementary —12 CR ADD + DINING ADD + HVADC Total $4,884,222 - 800 South Harnett Middle (1100 Core Cap) Total $26,473,400 1400 South Harnett High (1900 Core Cap) Total $61,522,022 Transportation Facility —14 Bay + Storage Total $6,415,522 South Harnett Elementary Renovations Total $4,905,336 - Johnsonville Elementary Renovations Total $7,183,916 Gentry Renovations Total $4,334,144 Old Benhaven Gym Building Renovations $2,979,922 Mr. Hite and Superintendent Fleming responded to questions regarding the proposed new facilities and renovations. The estimated cost of over $1 Million for demolition and asbestos removal on the exiting site was not included in the cost projections for Erwin Elementary. Superintendent Fleming shared his vision for the proposed repurposed space at Gentry following renovations. The group responded to questions from the students in attendance and recessed for lunch. April 29, 2019 Special Session Minutes Harnett County Board of Commissioners Page2of4 Following lunch, Superintendent Fleming presented the 2019-2020 Harnett County Schools Local Appropriation funding request as follows: Continuation budget Current Expense Expansion Capital Outlay Category I — Facilities Capital Outlay Category II — Equipment Capital Outlay Category III — Vehicles TOTAL REQUEST $23,354,163.00 $ 6,107,604.00 $96,900,941.00 $ 80,434.00 $ 809,861.96 $127,253,004 Discussions continued regarding the increased allotment for charter schools, Pre -K, Early College and the former Benhaven School. Superintendent Fleming and Mrs. Stewart talked about the use of lottery proceeds for debt repayment/distribution. Superintendent Fleming said to be able to do this we need an agreement on how capital outlay fund are given. Commissioner Elmore moved to have both board attorneys look at this situation and collaborate to bring a suggested agreement before both boards. Board of Education member Bill Morris seconded Commissioner Elmore's motion and the Board of Commissioners and School Board unanimously approved the motion. Chairman Lemons asked if anyone knew what surrounding counties do with their lottery funds. Vice Chairman Penny moved that the Board of Commissioners go into closed session to instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property. This motion was made pursuant to N.C. General Statute Section 143.318.11(a)(5). Commissioner Miller seconded the motion that passed unanimously. Mr. Morris moved that the Board of Education go into closed session, pursuant to General Statute 143-317.11 (a)(1) to prevent disclosure of information that is privileged or confidential pursuant to state or federal law, and not considered for public record. Mr. Godfrey seconded the motion that was unanimously approved. Vice Chairman Penny moved that the Board of Commissioners come out of closed session. Commissioner Miller seconded the motion that passed unanimously. Commissioners Elmore and McKoy left the meeting early. Commissioner Miller also moved to amend the agenda to include (6) open session discussion. Vice Chairman Penny seconded the motion which passed unanimously. Mr. Morris moved to amend the agenda to include (6) open session discussion. Mr. Godfrey seconded the motion which passed unanimously. Chairman Lemon said the reason for the open session is to discuss timetables and the possibility of starting the project at the Erwin School site. He said the motion made by the School Board several months ago, and has been both verbally and formally requested, still stands that they would like to demolish the existing Erwin School and build a replacement school on that site. April 29, 2019 Special Session Minutes Harnett County Board of Commissioners Page 3 of 4 Discussions continued about the proposed plan for Gentry and the Erwin school site, considering a year round school schedule, capacity of the new Erwin School and growth in the county. Mrs. Stewart responded that the County could not meet their proposed timeline because it doesn't allow time to go through the borrowing process. Vice Chairman Godfrey asked what happened with the Project Uplift Balloon festival. He noted the School Board had approved the use of their facility for the festival. Vice Chairman Godfrey said he thought it was a win/win for everyone and a lot of people were upset that the County decided to cancel it. Mrs. Stewart responded there was a lot more to it, such an event really put the County at risk, and they were not in a position to host it this year. Mr. Morris moved to adjourn the Board of Education meeting at 3:24 pm. Mr. Jaggers seconded the motion that passed unanimously. Vice Chairman Penny moved that the Board of Commissioners go into closed session to discuss matters relating to economic development in Harnett County. This motion was made pursuant to N.C. General Statute Section 143.318.11(a)(4). Commissioner Miller seconded the motion that passed 3-0. Vice Chairman Penny moved that the Board of Commissioners come out of closed session. Commissioner Miller seconded the motion which passed 3-0. Vice Chairman Penny moved to adjourn the meeting. Commissioner Miller seconded the motion that passed 3 - 0. '111444. 0,4A- H.w.. d Penny, Jr., Chai Afore vec 4 - ao . O et Regina eeler, Clerk April 29, 2019 Special Session Minutes Harnett County Board of Commissioners Page 4 of 4