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HomeMy WebLinkAbout080408mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting August 4, 2008 The Harnett County Board of Commissioners met in regular session on Monday, August 4, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Dan B. Andrews Tim McNeill Gary House Vice Chairman Beatrice B. Hill was absent. Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner McNeill led the pledge of allegiance and prayer. Commissioner McNeill moved to approve the agenda as published. Commissioner Andrews seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Commissioner House , the Board unanimously approved the following items on the consent agenda: 1. Minutes: Special Meeting, June 27, 2008 Regular Meeting, July 21, 2008 2. Budget amendments: 12 EMS (Fund 110-General) Code 110-5400-420.74-74 Capital Outlay 7,500. increase 110-5400-420.60-33 Materials & Supplies 10,300. increase 110-0000-353.54-02 Bioterrorism-Wake Medical 17,800. increase 13 EMS (Fund 110-General) Code 110-5400-420.74-74 Capital Outlay 5,200 increase 110-0000-353.54-02 Bioterrorism – Wake Medical 5,200 increase 43 Library (Fund 110-General) Code 110-8100-450.64-25 Books & Publications 8,000 increase 110-0000-331.81-02 EZ LSTA Grant 8,000 increase 44 Cooperative Extension – Raising A Reader (Fund 110-General) Code 110-7321-465.11-00 Salaries & Wages 12,948 increase 110-7321-465.22-00 FICA Tax Expense 992 increase 110-7321-465.23-00 Retirement 636 increase 110-7321-465.23-01 Supplemental Retirement 260 increase 110-7321-465.26-08 Worker’s Compensation 196 increase 110-7321-465.21-00 Group Insurance 3,813 increase 110-7321-465.60-33 Materials & Supplies 10,560 increase 110-7321-465.58-14 Travel 4,400 increase 110-7321-465.41-11 Telecommunications & Postage 400 increase 110-7321-465.60-47 Food & Provisions 480 increase 110-7321-465.58-01 Training & Meetings 2,000 increase 110-7321-465.64-25 Books & Publications 240 increase 110-7321-465.35-01 Stipends/Bonuses 1,253 increase 110-0000-334.73-21 Raising A Reader 38,178 increase 45 Cooperative Extension – Quality Enhancement (Fund 110-General) Code 110-7322-465.11-00 Salaries & Wages 83,296 increase 110-7322-465.22-00 FICA Tax Expense 6,374 increase 110-7322-465.23-00 Retirement 4,082 increase 110-7322-465.23-01 Supplemental Retirement 1,492 increase 110-7322-465.26-08 Worker’s Compensation 1,252 increase 110-7322-465.21-00 Group Insurance 19,151 increase 110-7322-465.60-33 Materials & Supplies 11,572 increase 110-7322-465.58-14 Travel 5,600 increase 110-7322-465.41-11 Telecommunications & Postage 400 increase 110-7322-465.60-47 Food & Provisions 3,600 increase 110-7322-465.58-01 Training & Meetings 7,800 increase 110-7322-465.54-26 Advertising 600 increase 110-7322-465.64-25 Books & Publications 1,000 increase 110-7322-465.32-26 Incentives 1,320 increase 110-7322-465.55-12 Printing & Binding 2,000 increase 110-7322-465.35-01 Stipends/Bonuses 22,380 increase 110-7322-465.33-45 Contracted Services 16,000 increase 110-0000-334.73-22 Quality Enhancement 187,919 increase 46 Parents as Teachers (Fund 110-General) Code 110-7310-465.11-00 Salaries & Wages 94,460 increase 110-7310-465.21-00 Group Insurance 15,236 increase 110-7310-465.22-00 FICA Tax Expense 7,226 increase 110-7310-465.23-00 Retirement 4,628 increase 110-7310-465.23-01 Supplemental Retirement 1,889 increase 110-7310-465.26-08 Worker’s Compensation 1,416 increase 110-7310-465.41-11 Telecommunication & Postage 463 increase 110-7310-465.44-21 Building & Equipment Rent 444 decrease 110-7310-465.52-54 Insurance & Bonds 60 decrease 110-7310-465.58-01 Training & Meetings 140 decrease 110-7310-465.58-14 Travel Administration 3,054 decrease 110-7310-465.60-33 Materials & Supplies 5,720 decrease 110-7310-465.60-47 Food & Provisions 60 increase 110-7310-465.60-53 Dues & Subscriptions 170 decrease 110-7310-465.64-25 Books & Publications 800 increase 110-0000-334.73-10 Parents As Teachers 116,590 increase 48 Automation Enhancement (Fund 230-Automation Enhancement) Code 230-4800-410.30-04 Professional Services 14,360 decrease 230-4800-410.74-74 Capital Outlay – Equipment 14,360 increase 49 South Central Wastewater Project (Fund 553-“PU014B”) Code 553-9100-431.45-80 Contingency 80,000 decrease 553-9100-431.45-40 Land & Right-of-way 80,000 increase 3. Tax refunds (Attachment 1) 4. Resolution to add Cape Ridge Court to state road system and Resolution to remove SR 1287 Elsie Lamm Road from the state road system (Attachment 2) 5. Change Order No. 13 to the contract with Bordeaux Construction Company, Inc. in the amount of $15,013 for additional costs associated with construction of the Harnett County Detention Center. 6. Authorization for Library to accept Strengthening Collection Grant awarded from the State Library FY 2008-09. This award is for $8,000 and will be used for the purchase of juvenile titles, both fiction and nonfiction, for preschool and school-aged children in the Coats branch of the Harnett County Library system. 7. Resolution to confirm certain retirement benefits for the county manager. (Attachment 3) 8. Emergency Plan for Harnett Regional Jetport. The plan was developed to assist agencies by pre-planning for incidents and emergencies that could occur at the Harnett Regional Jetport. This plan will facilitate appropriate responses relating to the Jetport or the immediate vicinity. 9. Authorization for the Sheriff’s Department to transfer a vacant Corporal’s position from the Sheriff’s budget (5100) to the Governor’s Highway grant budget (5107) in order to promote Deputy Charles Galloway; then move the vacant deputy’s position (made by Galloway’s promotion) from the Governor’s Highway grant budget (5107) to be filled by a current part-time deputy. The promotion of Galloway will increase the salary and fringe expenditure lines of the 2008/2009 Governor’s highway grant by $622.00. The 2008/2009 Governor’s highway Safety grant revenue line will be reduced by $4,759.00 to reflect the actual amount remaining on this grant which ends September 30, 2008. 10. Renewal of lease agreement between the County and State Employees’ Credit Union for Cash Points ATM site located at 305 Cornelius Harnett Blvd., Lillington. The term of the lease shall be for three years beginning October 1, 2008 and ending on September 30, 2011. 11. Authorization for Cooperative Extension to accept the continuation grant for Parents As Teachers program in the amount of $268,656.83. The funds will be used for salaries of program employees and for materials, telephone costs, postage, travel, training, etc. 12. Authorization for Cooperative Extension to accept the continuation grant for Adolescent Parenting program in the amount of $43,982. The funds will be used for salaries of program employees, materials and supplies, travel and other costs associated with the program. 13. Change to the current policy for the re-issuance of expired permits in the Planning Department: Current County policy provides that permits will expire after 6 months if work has not be initiated. With this change, permits will not expire until 24 months have elapsed. However, after 6 months, a re-issuance fee of $150.00 will be assessed. 14. Sale of County owned property in Riverside Community – Kenneth Underwood has requested to purchase four lots fronting Titan-Roberts Road and Bad Roads Lane for $1,500.00. As required by statute the first step upon receiving such an offer is for the Board to determine if the offer is acceptable. Once accepted the offer is then subject to upset as provided for in GS 160A-269. The staff is directed to proceed with the appropriate actions outlined in the statute. It should be noted that acceptance of such an offer in no way represents county approval of future uses of the property by the prospective purchaser. 15. Approved request from Gregory Hicks to be relieved from tapping onto county sewer at 1494 Rainey Drive, Spring Lake. Mr. Hicks recently invested in upgrading the septic tank system on the property even as the County was finalizing plans to install sewer in the community. Commissioner McNeill moved to appoint Gary Beasley to the City of Dunn Planning Board as Extraterritorial Jurisdiction Member. Commissioner Andrews seconded the motion and it passed unanimously. Mr. Beasley was nominated by Commissioner House. Barry Blevins, Community Development Administrator, presented for the Board’s consideration a Project Ordinance and Grant Agreement for the Housing Preservation Grant Program. This project will be funded by the USDA Rural Development. The Housing Preservation Grant Program is a rehabilitation/urgent repair type program targeted towards very low income owner occupied dwellings. The approved grant is in the amount of $90,000.00. Local matching funds in the amount of $20,000.00 are required. Commissioner McNeill moved to adopt the Project Ordinance and authorize execution of the grant related documents from USDA Rural Development. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 4) Wm. A. (Tony) Wilder, Assistant County Manager, presented a proposed Municipal Animal Control Ordinance. The proposed ordinance is town specific and will be enforced only within the town limits of Angier, Coats, Erwin and Lillington. All four town Boards have adopted the ordinance. Chairman Byrd called to order a public hearing on the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to adopt the proposed Municipal Animal Control Ordinance as presented. Commissioner House seconded the motion and it passed unanimously by the members present. The Board will consider the Ordinance for final adoption at its next meeting. Departmental reports were filed with the Board from Veterans Service and Finance Department (Attachment 4) In the county manager’s report Mr. Emory noted the following: - Over 50 units have recently been added to the Housing Program - Estimates have been received on three school facility projects, Harnett Central High, Boone Trail and Johnsonville. - Parks and Recreation held a public hearing last week to share results of the county park study and to obtain input from citizens regarding proposed uses of the Anderson Creek Park property. - Mr. Emory met with Mid-Carolina Council of Governments representatives as well as staff from other counties in the Mid-Carolina region to discuss proposed changes to programs administered by Mid-Carolina COG. Commissioner House moved that the Board go into closed session for the following purposes: (1) To consider and give instructions to the County’s legal staff concerning the handling or settlement of certain judicial actions or mediations, namely a) County of Harnett vs. Wallace Mitchell and others – Harnett County Superior Court file No. 07 CvS 2066 b) Dennis Sills vs. Harnett County – workers compensation claim I.C. File No. 650024; and (2) To discuss matters relating to the location or expansion of industries or other businesses in Harnett County; and (3) To instruct the County staff concerning the position to be taken by the County in negotiating the terms of a proposed contract for the acquisition of real property. This motion is made pursuant to N. C General Statute Section 143-318.11 (a)(3),(4)&(5). Commissioner Andrews seconded the motion and it passed unanimously. Commissioner McNeill moved that the Board come out of closed session. Commissioner House seconded the motion and it passed unanimously. Commissioner McNeill announced that a Comprehensive Task Force report on how the expansion of Fort Bragg will affect Harnett County will be presented August 19, from 5 – 7 p.m. in the Commons Area at the Governmental Complex. There being no further business, Commissioner McNeill moved to recess the meeting until Thursday, August 7, at 1:00 p.m. Commissioner House seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting August 4, 2008 recessed at 10:45 a.m.