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HomeMy WebLinkAbout050508mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting May 5, 2008 The Harnett County Board of Commissioners met in regular session on Monday, May 5, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Gary House Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner House led the pledge of allegiance and prayer. Vice Chairman Hill moved to approve the agenda as published with the addition of a resolution recognizing Col. Gyula Houtzinger to the consent agenda. Commissioner Andrews seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Commissioner Andrews, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, April 21, 2008 2. Budget amendments: 402 Workforce Development/Job Link (Fund 110-General) Code 110-7404-465.32-72 Support Services 5,000 decrease 110-7404-465.32-73 Training Vouchers 45,000 decrease 110-0000-331.74-04 WIA Grant Funds 50,000 decrease 404 Transportation (Fund 110-General) Code 110-4650-410.12-00 Salaries & Wages, p.t. 17,000 increase 110-4650-410.22-00 FICA Tax Expense 1,301 increase 110-4650-410.26-08 Worker’s Compensation 255 increase 110-4650-410.33-45 Contracted Services 19,000 increase 110-4650-410.58-01 Training & Meetings 100 increase 110-4650-410.60-36 Uniforms 2,000 increase 110-0000-347.17-00 Transportation Fees 36,656 increase 110-0000-354.01-01 Sale of Vans 3,000 increase 409 Sheriff-Communications (Fund 110-General) Code 110-5110-420.11-00 Salaries & Wages 5,000 increase 110-5110-420.22-00 FICA Tax Expense 383 increase 110-5110-420.23-00 Regular Retirement 245 increase 110-5110-420.23-01 Supplemental Retirement 5,703 decrease 110-5110-420.26-08 Worker’s Compensation 75 increase 415 Health (Fund 110-General) Code 110-0000-353.76-09 Contributions-Susan G. Komen 3,949 decrease 110-0000-399.00-00 Fund Balance Appropriated 3,949 increase 416 EMS (Fund 110-General) Code 110-5400-420.74-75 Lease Expense 6429 decrease 110-5400-420.74-74 Capital Outlay – Equipment 6429 increase 420 Cooperative Extension (Fund 110-General) Code 110-7300-465.32-32 Special Programs 477 increase 110-0000-399.00-00 Fund Balance Appropriated 477 increase 423 Interfund Transfers (Fund 110-General) Code 110-0000-389.54-27 Cape Fear River Trail 255,136 increase 110-0000-389.43-12 Airport Runway Parallel Extension 218,182 increase 110-0000-389.43-10 Dunn Erwin Trail 20,000 increase 110-0000-389.43-08 Airport Runway Taxi Extension 16,475 increase 110-0000-389.43-03 Industrial Parks 150,000 increase 110-0000-353.54-02 Grant – Bioterrorism 687 increase 110-0000-331.51-13 Grant – Edward Byrne Justice 4,036 increase 110-0000-399.00-00 Fund Balance Appropriated 644,516 decrease 424 Dunn/Erwin Trail Capital Project (Fund 376 – “CP0602) Code 376-8306-465.45-80 Contingency 1,000 decrease 376-0000-361.10-00 Interest on Investments 1,000 decrease 425 Public Safety Appropriation (Fund 110-General) Code 110-5899-420.32-64 Healthy Choices 1,000 increase 110-0000-334.41-08 Healthy Choices 1,000 increase 426 Restitution (Fund 110-General) Code 110-7930-441.30-04 Professional Services 1,925 increase 110-0000-331.41-02 Court Psychology 1,750 increase 110-0000-399.00-00 Fund Balance Appropriated 175 increase 428 Emergency Telephone System (Fund 240 – E911) Code 240-5900-420.41-11 Telecommunication & Postage 2,000 decrease 240-5900-420.90-10 Interfund Transfer – General Fund 2,000 decrease 429 Emergency Telephone System (Fund 240 – E911) Code 240-5900-420.41-11 Telecommunication & Postage 2,000 decrease 240-5900-420.90-10 Interfund Transfer – General Fund 2,000 increase 432 Sheriff (Fund 110 – General) Code 110-5100-420.11-00 Salaries & Wages 16,000 increase 110-5100-420.11-02 Separation Allowance 484 increase 110-5100-420.23-02 LEO Retirement 7,070 increase 110-5100-420.23-05 LEO Supplemental Retirement 2,258 increase 110-5100-420.33-45 Contracted Services 11,200 decrease 110-5100-420.60-36 Uniforms 3,000 decrease 110-5100-420.43-16 Maintenance & Repair - Equipment 2,000 decrease 110-5100-420.43-21 Maintenance & Repair – Auto 6,612 decrease 110-5100-420.60-29 Weapons 3,000 decrease 433 Sheriff (Fund 110-General) Code 110-0000-366.16-01 Asset Forfeiture 3,517 increase 110-0000-366-15-00 Substance Abuse Tax 14,197 increase 110-5100-420.74-74 Capital Outlay 4,035 increase 110-5100-420.41-11 Telecommunication & Postage 10,000 increase 110-5100-420.60-33 Materials & Supplies 3,679 increase 435 Board of Elections (Fund 110-General) Code 110-4300-410.33-45 Contracted Services 15,000 decrease 110-4300-410.12-00 Salaries & Wages Part-time 10,000 increase 110-4300-410.22-00 FICA Tax Expenses 1,000 increase 110-4300-410.26-08 Worker’s Compensation 1,000 increase 110-4300-410.54-26 Advertising 200 increase 110-4300-410.60-33 Materials & Supplies 2,800 increase 437 EMS/EMS Transport (Fund 110-General) Code 110-5400-420.23-01 EMS – Supplemental Retirement 4,631 decrease EMS Transport – Supplemental Retirement 1,984 decrease 110-0000-331.54-03 Assistance to Firefighters 6,615 decrease 438 Board of Elections (Fund 110 – General) Code 110-0000-331.43-01 Help America Vote 9,687 increase 110-0000-399.00-00 Fund Balance Appropriated 9,687 decrease 440 Parks & Recreation (Fund 110–General) Code 110-0000-331.82-03 Senior Center Grand 1,715 decrease 110-0000-399.00-00 Fund Balance Appropriated 1,715 increase 441 Jail (Fund 110-General) Code 110-5120-420.11-00 Salaries & Wages 15,458 increase 110-0000-331.51-18 State Criminal Alien Assistance Program – SCAAP 15,458 increase 442 EMS (Fund 110-General) Code 110-5400-420.35-14 Dunn Police – Toolkit Grant 27,390 increase 110-0000-334.54-01 Dunn Police – Toolkit Grant 27,390 increase 444 EMS (Fund 110-General) Code 110-5400-420.60-33 Materials & Supplies 7,500 increase 110-5400-420.74-74 Capital Outlay – Equipment 7,500 increase 110-0000-353.54-02 Bioterrorism – Wake Medical 15,000 increase 445 EMS (Fund 110-General) Code 110-5400-420.74-74 Capital Outlay – Equipment 8,000 increase 110-0000-353.54-02 Bioterrorism – Wake Medical 8,000 increase 446 Solid Waste Transfer Station (Fund 582 – “SW0701”) Code 582-0000-356.30-00 Insurance Claim 91,300 increase 582-0000-314.50-00 Sales Tax 2,400 increase 582-6600-461.45-01 Construction 91,812 increase 582-6600-461.45-80 Contingency 1,888 increase 3. Tax refunds and releases (Attachment 1) 4. Authorization for Emergency Services to accept an $8,000.00 grant from Wake Med CapRac. The funds will be used to purchase an HVAC system with supply and return for the SMAT III System. 5. Authorization for Emergency Services to accept a 2008 Toolkit Grant from the North Carolina Office of EMS on behalf of the Dunn Police Department Communications Center. The approved project cost is $27,390.00 with an in-kind contribution of 20% or $5,478.00 from the Dunn PD Communications Center. The funds will be used to upgrade the existing Emergency Medical Dispatch (EMD program. 6. Authorization for Emergency Services to submit an application for the 2008-09 ASPR/SMAT III Grant administered by the Wake Med CapRac. The amount of the ASPR grant is $21,000.00 and will be used to purchase uniforms for existing 30 active SMAT III team members and for communication equipment. The amount of the SMAT III is $8,000.00 and will be used to replace expiring drugs and purchase equipment for SMAT III trailer. 7. Consolidated Agreement between the State of North Carolina as represented by the State Health Director and the Harnett County Department of Public Health for the purpose of Maintaining and Promoting the Advancement of Public Health in North Carolina. This amended agreement shall cover a period from July 1, 2008 to June 30, 2009. 8. Two change orders in the total amount of $91,811.56 due to quantity adjustments in work and materials required to complete the Anderson Creek Transfer Facility. CT. Clayton, Sr., PE, Inc.’s insurance carrier will reimburse Harnett County $91,300.00. 9. Authorization for Cooperative Extension to submit an application for continuing grants from Partnership For Children: - Family Child Care Licensure in the amount of $72,007.00 for personnel and operating expenses to continue operation of Harnett County Child Care Providers Program - Child Care Networks, Inc. in the amount of $54,113.00 to continue operation of the Child Care Resource & Referral Program for core services for child care providers in Harnett County as well as children and families of Harnett County. 10. Amendment to the American Water Subcontract Agreement – American Water currently is under contract with Harnett County to operated and maintain the Fort Bragg Water and Wastewater plants until the planned infrastructure improvements are complete. This arrangement allows the County to supply one half of the military reservation’s water usage and all of their wastewater treatment. The amendment simply changes the start date that was erroneously listed on the original agreement and clarifies the annual inflation indices used by American Water to increase their annual operation fees. This change will mirror the same indices currently used by the federal government. Commissioner House moved to appoint Gary Pierce to the Historic Properties Commission as an alternate member. Commissioner Andrews seconded the motion and it passed unanimously. Jennifer Walker, Director, Cooperative Extension, requested authorization to submit applications for three grants. If awarded, there will no requirements for cash matching funds, in-kind contribution only. The grants would pay for personnel and operating expenses for the following programs: - Environmental Rating Scale $210,379.00 - Raising a Reader 53,875.00 - Core Services 11,520.00 Vice Chairman Hill moved to authorize submission of the grant applications as presented. Commissioner Andrews seconded the motion and it passed unanimously. Steve Ward, Assistant Director, Public Utilities, presented the discussion of bids for the Lafayette Elementary School Sewer Project. Mr. Ward asked the Board to award the gravity sewer construction contract in the amount of $498,332.65 to Wm. J. Keller & Sons Construction Company. Their bid was not initially the lowest received but two other companies underestimated the rock excavation required and withdrew their bids. This bid was then the lowest responsible bid remaining. This work will provide sewer to Lafayette Elementary School, provide gravity sewer to the south side of US Hwy 421 from Dry Creek to the intersection of US Hwy 421/401/210, and eliminate the existing lift station on West Duncan Street in Lillington. Commissioner Andrews moved to award the contract to Wm. J. Keller & Sons Construction Company as presented. Vice Chairman Hill seconded the motion and it passed unanimously. Wm. A. (Tony) Wilder, Assistant County Manager, presented for the Board’s consideration a request for a municipal animal control officer position. The municipal officer will patrol the towns of Angier, Coats, Erwin and Lillington. Each town will provide $10,000 per year to fund this position. After hours and weekends will be supported by the animal control officer on call. Commissioner Andrews moved to create the new position and approve related documents such as interlocal agreements with the four participating towns. Neil Emory, Budget Officer, presented the proposed Harnett County Budget for Fy 2008-2009 and noted highlights. He recommends that the tax rate remain the same and that the general fund balance be maintained. The recommended budget will be available for public inspection until it is adopted. A Public hearing will be held June 16 at the Board’s regular meeting and any person who wishes to be heard concerning the proposed budget may address the Board at that time. (Budget Message – Attachment 2) Departmental reports were filed with the Board from Veteran’s Service, Sheriff’s Department and Finance Department. (Attachment 3) Commissioner House moved for the Board to go into closed session for the following purposes: 1) To discuss matters relating to the location or expansion of industries or other businesses in Harnett County; and 2) To consult with the County’s legal staff in order to preserve the attorney-client privilege and to consider and give instructions to said staff concerning the handling of the worker’s compensation claim of Mary Bryan. This motion is made pursuant to N.C. General Statute Section 143-318.11(a) (4)&(3). Commissioner Andrews seconded the motion and it passed unanimously. Commissioner McNeill moved for the Board to come out of closed session. Vice Chairman Hill seconded the motion and it passed unanimously. There being no further business, Commissioner McNeill moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, May 5, 2008 adjourned at 10:45 a.m.