HomeMy WebLinkAbout031708mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
March 17, 2008
The Harnett County Board of Commissioners met in regular session on Monday, March 17, 2008, in the Commissioner Meeting Room, County Administration Building, 102 East Front Street, Lillington,
North Carolina.
Members present: Teddy J. Byrd, Chairman
Beatrice B. Hill, Vice Chairman
Dan B. Andrews
Tim McNeill
Gary House
Staff present: Neil Emory, County Manager
Wm. A. (Tony) Wilder, Assistant County Manager
Dwight W. Snow, County Attorney
Kay S. Blanchard, Clerk to the Board
Chairman Byrd called the meeting to order at 7:00 p.m. and Vice Chairman Hill led the pledge of allegiance and prayer.
Commissioner Andrews moved to approve the agenda as published with the following changes: delete from the consent agenda item 4. O engineering services agreement; and
add to the consent agenda proposal for practice field lights at Triton High School. Commissioner House seconded the motion and it passed unanimously.
Upon motion by Commissioner McNeill and seconded by Vice Chairman Hill, the Board unanimously approved the following items on the consent agenda:
1. Minutes: Regular Meeting, February 18, 2008
Work Session, February 1, 2008
Reconvened Special Meeting, December 20, 2007
Special Meeting, December 14, 2007
2. Budget Amendments:
257 Teens as Parents (Fund 110-General)
Code 110-7313-465.12-00 Salaries & Wages, p.t. $9,500. increase
110-7313-465.22-00 FICA Tax Expense 727. increase
110-7313-465.21-00 Group Insurance 150. increase
110-7313-465.26-08 Worker’s Compensation 143. increase
110-7313-465.58-14 Travel 940. increase
110-7313-465. 60-33 Materials & Supplies 600. increase
110-7313-465.23-01 Supplemental Retirement 660. decrease
110-7313-465.33-45 Contracted Services 11,400. decrease
259 Fort Bragg Water & Wastewater Supply Project (Fund 568-“PU704”)
Code 568-9100-431.33-48 American Water 5,760,000. increase
568-0000-356.91-03 US Government/DFAS 3,340,000. increase
568-0000-356.91-02 PWC 2,420,000. increase
261 Parks & Recreation (Fund 110-General)
Code 110-0000-331.82-01 Senior Citizen Outreach 2,237. increase
110-0000-331.82-02 Senior Citizen Operation 6,000. increase
110-0000-399.00-00 Fund Balance Appropriated 8,237. decrease
262 Health (Fund 110-General)
Code 110-7600-441.33-45 Contracted Services 10,997. increase
110-0000-334.76-03 Aid to Counties 10,997. increase
263 General Services (Fund 110-General)
Code 110-0000-399.00-00 Fund Balance Appropriated 4,500. increase
110-4600-410.60-53 Dues & Subscriptions 4,500. increase
270 Public Utilities (Fund 531-HCDPU)
Code 531-9000-431.74-82 Admin/CSR/Meter Services
Wellons Capacity Buyout 150,000. decrease
531-9000-431.30-04 Admin/CSR/Meter Services-
professional Services 15,000. increase
531-9000-431.34-02 Water Treatment-Chemicals 65,000. increase
531-9020-431.41-10 Wastewater Treatment-Utilities 70,000. increase
272 Board of Elections (Fund 110-General)
Code 110-4300-410.60-33 Materials & Supplies 1,744. decrease
110-0000-399.00-00 Fund Balance Appropriated 1,744. decrease
274 Cooperative Extension-Support Our Students (Fund 110-General)
Code 110-7309-465.32-82 Return of Unspent Grant Funds 21,870. increase
110-0000-399.00-00 Fund Balance Appropriated 21,870. increase
276 Library (Fund 110-General)
Code 110-0000-331.81-01 NC State Aid to Libraries 3,415. decrease
110-8100-450.12-00 Salaries & Wages, p.t. 3,415. decrease
279 Public Utilities –Wastewater (Fund 531-HCDPU)
Code 531-9020-431.34-06 Wastewater- Capacity Charges 84,600. increase
531-0000-399.00-00 Fund Balance Appropriated 84,000. increase
286 Board of Elections (Fund 110-General)
Code 110-4300-410.30-04 Professional Services 5,458. decrease
110-4300-410.12-00 Salaries & Wages, p.t. 5,000. increase
110-4300-410.22-00 FICA Tax Expense 383. increase
110-4300-410.26-08 Worker’s Compensation 75. increase
110-4300-410.60-57 Miscellaneous Expense 500. decrease
110-4300-410.60-47 Food & Provisions 500. increase
288 EMS (Fund 110-General)
Code 110-5400-420.74-74 Capital Outlay 100,000. increase
110-8800-490.32-16 Contingency 100,000. decrease
289 Economic & Physical Development Appropriations (Fund 110-General)
Code 110-7099-465.35-09 Lillington ABC Board 1,600. increase
110-0000-399.00-00 Fund Balance Appropriated 1,600. increase
291 Finance (Fund 110-General)
Code 110-4400-410.11-00 Salaries & Wages 805. increase
110-4400-410.12-00 Salaries & Wages, p.t. 2,900. increase
110-4400-410.22-00 FICA Tax Expense 284. increase
110-4400-410.23-00 Retirement 1,632. increase
110-8800-490.32-16 Contingency 5,621. decrease
294 Workforce Development/Job Link (Fund 110-General)
Code 110-7404-465.32-72 Supportive Services 25,000. increase
110-7404-465.32-73 Training Vouchers 30,687. increase
110-7404-465.33-45 Contracted Services 10,000. increase
110-7404-465.55-12 Printing & Binding 300. increase
110-7404-465.58-01 Training & Meetings 500. increase
110-7404-465.58-14 Travel Admin. 1,000. increase
110-7404-465.60-33 Materials & Supplies 1,000. increase
110-0000-331.74-04 Workforce Investment Act 68,487. increase
295 Health (Fund 110-General)
Code 110-0000-345.18-00 Environmental Health Fees 6,000. decrease
110-0000-345.30-01 Food & Lodging Fees 6,000. increase
296 Health (Fund 110-General)
Code 110-7600-441.30-04 Professional Services 700. decrease
110-7600-441.44-21 Building & Equipment Rent 1,300. decrease
110-0000-331.76-21 Local Asthma Efforts 2,000. decrease
298 Health (Fund 110-General)
Code 110-7600-441.60-45 Drugs 2,750. increase
110-7600-441.60-46 Medical Supplies 2,750. increase
110-0000-331.76-12 Family Planning 5,500. increase
299 Health (Fund 110-General)
Code 110-0000-353.76-09 Susan G. Komen 7,897. increase
110-0000-399.00-00 Fund Balance Appropriated 7,897. decrease
300 Cooperative Extension (Fund 110-General)
Code 110-7300-465.32-12 County Fair 4,058. increase
110-0000-399.00-00 Fund Balance Appropriated 4,058. increase
301 South Central Wastewater Project (Fund 553-“PU014B”)
Code 553-0000-334.90-12 Clean Water Mgt. Grant II 500,000. increase
553-0000-370.82-05 USDA Loan II 3,000,000. increase
553-0000-314.50-00 Sales Tax Refunds 400,000. increase
553-0000-389.50-00 Interfund Transfer-HCDPU 3,601,577. increase
553-9100-431.45-05 Triangle Grading & Paving 6,185,885. increase
553-9100-431.45-03 TA Loving-Pumping Station 795,000. increase
553-9100-431.45-30 Engineering 40,192. increase 553-9100-431.45-69 Engineering-Plant 700,000. increase
553-9100-431.45-46 Engineering-Preliminary 60,000. increase
553-9100-431.45-51 Developer Reimbursements 400,000. increase
553-9100-431.45-40 Land & Right-of-Way 90,500. increase
553-9100-431.45-70 Interest During Construction 230,000. increase
553-9100-431.45-80 Contingency 1,000,000. decrease
302 Public Utilities (Fund 531-HCDPU
Code 531-9000-431.90-60 Interfund Trans.-SCWW Proj. 3,601,577. increase
531-0000-399.00-00 Fund Balance Appropriated 3,601,577. increase
305 Animal Control (Fund 110-General)
Code 110-5500-420.43-16 Maintenance & Repair-Equipment 400. decrease
110-5500-420.60-33 Materials & Supplies 1,400. increase
110-0000-322.74-00 Permits & Fees 1,000. increase
307 Finance (Fund 110-General)
Code 110-4400-410.41-11 Telecommunications & Postage 10,000. increase
110-0000-399.00-00 Fund Balance Appropriated 10,000. increase
308 Library (Fund 110-General)
Code 110-0000-331.81-02 EZ LSTA Grant 15,000. increase
110-8100-450.33-45 Contracted Services 15,000. increase
310 Planning (Fund 110-General)
Code 110-7200-465.11-00 Salaries & Wages 45,925. increase
110-7200-465.21-00 Group Insurance Expense 2,951. increase
110-7200-465.22-00 FICA Tax Expense 3,514. increase
110-7200-465.23-00 Regular Retirement 2,250. increase
110-7200-465.23-01 Supplemental Retirement 918. increase
110-7200-465.26-08 Worker’s Compensation 689. increase
110-7200-465.60-53 Dues & Subscriptions 1,000. decrease 110-7200-465.55-12 Printing & Binding 1,000. decrease
110-7200-465.60-36 Uniforms 600. decrease
110-7200-465.43-16 Maintenance & Repair-Equipment 500. decrease
110-0000-399.00-00 Fund Balance Appropriated 53,147. increase
311 Cooperative Extension-Top Notch Teachers (Fund 110-General)
Code 110-7317-465.11-00 Salaries & Wages 2,800. decrease
110-7317-465.21-00 Group Insurance 350. decrease
110-7317-465.22-00 FICA Tax Expense 200. decrease
110-7317-465.23-00 Regular Retirement 136. decrease
110-7317-465.23-01 Supplemental Retirement 90. decrease
110-7317-465.41-11 Telecommunications & Postage 500. increase
110-7317-465.58-01 Training & Meetings 60. increase
110-7317-465.58-14 Travel 340. increase
110-7317-465.60-33 Materials & Supplies 500. increase
110-7317-465.35-01 Stipends 32,176. increase
110-0000-334.73-17 Top Notch Teachers 30,000. increase
317 Fort Bragg NTA Housing Project (Fund 561-“PU0601”)
Code 561-9100-431.45-80 Contingency 7,978. decrease
561-9100-431.45-01 TA Loving 7,978. increase
318 Tax Collection Agency-Special Districts (Fund 722-DMV Distribution)
Code 722-8028-419.82-02 City of Dunn-Delinquent Tax 5,750. increase
722-0000-311.20-00 Prior Year Tax 5,750. increase
319 Special Districts (Fund 242-Special Districts)
Code 242-8020-420.82-20 Summerville Fire-Delinquent 1,000. increase
242-0000-311.20-00 Prior Year Taxes 1,000. increase
320 Human Services Appropriations (Fund 110-General)
Code 110-7999-441.35-10 Western Harnett Overhills Area
PTO Thrift Store 495. increase
110-0000-399.00-00 Fund Balance Appropriated 495. increase
3. Tax Refunds (Attachment 1)
4. Resolutions to add roads in the following subdivisions to state system (Attachment 2)
Overhills Creek, Section 5, Part 3
Overhills Creek, Section 6, Part 1
Ballard Woods
Anderson Creek Township
5. Service contract with Jones’ Landscaping & Maintenance, Inc. for landscaping and irrigation installation at the new Harnett County Detention Center. The total contract price is
$76,000 – landscaping $35,935, irrigation $16,285 and maintenance $24,000.
6. Renewal of lease with Ralph and Margaret Mangum for Johnsonville Container site property located on Brooks Mangum Road. This renewal includes an increase of $300.00 making the annual
rent amount $1,900.00.
7. Resolution authorizing purchase of real property from Zoner A. Taylor. Harnett County will pay Ms. Taylor $100.00 for the 4.70 acres located near Buies Creek and dissected by US
Highway 421. (Attachment 3)
8. Four lease agreements with farmers to use county owned property for agricultural purposes: 1. Marvin Tart, Jr.—17 acres, Harnett County Airport property
2. Max and Harry Matthews—14 acres, Harnett County Airport property
3. R.D. Lee Farms, Inc.—5 acres, Harnett County Airport property
4. Ronnie Hall—20 acres, Governmental Complex Property adjacent to
Cape Fear River
9. Write off of delinquent Emergency Medical Services accounts for the month of February, totaling $21,185.90.
10. Frequency Reconfiguration Agreement with Nextel South Corp. to reconfigure the 800 MHz band to minimize harmful interference to public safety radio communications systems in the
band. All costs of reconfiguration shall be paid by Nextel. The reconfiguration is made necessary by an order of the Federal Communications Commission.
11. Authorization for Dunn Rescue Squad, Inc. to spend budget fund balance to purchase two 2008 Ford Expedition vehicles. The vehicles will replace two 1999 Chevy Tahoes with 130,000
and 120,000 miles.
12. Final Adjusting Change Order for TA Loving in the amount of $7,977.62 due to additional materials and modifications needed at the pump station associated with the Fort Bragg NTA
housing Project.
13. Authorization for the Planning Department to apply for 2008 USDA housing Preservation grant in the amount of $95,000. Matching funds budgeted by the Department of Social Services
is $20,000 (in hard costs for World Changers group).
14. Contract amendment increase of $225,000 for Marziano & McGougan in association with the Fort Bragg Northern Training Area Project. This amendment is for the design, bidding and
construction phase services for the new water tank to be located in the Cameron Hills Area.
15. Award contracts for six law enforcement vehicles for the Sheriff Department to Capital Ford, Raleigh; and one SUV to Ilderton Dodge, High Point. (Attachment 4)
16. Resolution awarding Sgt Charles Garner his service weapon upon his retirement from the Sheriff’ Department (Attachment 5)
17. Memorandum of Agreement between the North Carolina Department of Transportation and the County of Harnett for removal of debris during a State of Disaster or Imminent Threat of
Disaster and/or a State of Emergency declared pursuant to Chapters 14 and 166A of the north Carolina General Statutes. This memorandum of Agreement is renewable on an annual basis.
18. Reimbursement Resolution for the County to reimburse itself for capital expenditures incurred associated with the construction of the new Angier Elementary School; and Initial Resolution
for the Angier Elementary School Financing which includes several necessary findings, calls for the public hearing and authorizes application to the LGC.
(Attachment 6)
19. Authorization for staff to pursue a sole source lease purchase of lights from Musco Lighting to light a practice field at Triton High School. This improvement will benefit several
sports teams at the school and will be available for community use as well. The total project cost is $98,500. This figure includes $25,000. for installation by Walter Holmes electric.
The final amount financed will be determined once existing funds within Parks and Recreation have been utilized that could be applied to the project.
In the informal comments portion of the meeting, Jim Burgin, candidate for county commissioner, asked the Board to meet with all parties involved to resolve the hospital issue.
Commissioner McNeill moved for the appointments listed below. Commissioner Andrews seconded the motion and it passed unanimously.
Adult Care Home Community Advisory Committee
Patricia Ann Benson for a one year term to expire 03/31/09
Nominated by Commissioner McNeill
Historic Properties Commission
Melanie Collins for a 3-year term to expire 03/31/11
Nominated by Commissioner Andrews
Juvenile Crime Prevention Council
James Futrell for a 2-year term to expire 03/31/10
John Finger, President, Harnett County Veterans Council, provided an update on the Harnett County Veterans Park and the USS Harnett County Memorial project.
Commissioner McNeill moved to approve full funding of Phase I and II of the project as noted below. Vice Chairman Hill seconded the motion and it passed unanimously.
USS Harnett County Monument: Base - 4 ‘long X 1’ 2” wide X 8” high
Tablet – 3’ long X 8” wide X 5’ high
Edgerton Memorials will cut stone, engrave and place monument in Park.
Total cost: $2,500.00
Yard Arm: Base – 3’ X 3’ X 3” concrete pad installed by Danny Lee
Yard Arm – 25’ fiberglass/brushed aluminum
Flags and Pennants
Total cost: $2,459.00
Joel Strickland, RPO Coordinator, presented for the Board’s consideration an amended Memorandum of Understanding for Cooperative, Comprehensive and Continuing Transportation Planning
and the Establishment of A Rural Transportation Planning Organization for the Counties of Bladen, Cumberland, Harnett, and Sampson, comprising the Regional M Planning Area, and the
municipalities contained therein, excluding Fayetteville, Hope Mills and Spring Lake and the North Carolina Department of Transportation. Commissioner Andrews moved to approve as presented.
Commissioner McNeill seconded the motion and it passed unanimously.
Mike Harris, USDA Rural Development, presented an Amended Letter of Conditions to the South Central Water and Sewer District Phase IA Wastewater Project due to an increase in loan funds
provided by USDA. Chairman Byrd stated that the Board would now convene as the South Central Water and Sewer District governing board. Commissioner McNeill moved to adopt a resolution
to accept the conditions set forth in the amended Letter of Conditions. Commissioner House seconded the motion and it passed unanimously. Chairman Byrd closed the South Central Water
and Sewer District portion of the meeting. (Attachment 7)
Mark Locklear, Manager, Planning Services, presented proposed text amendments to the Historic Preservation Ordinance. Chairman Byrd called to order a public hearing regarding the matter
and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt a Resolution Amending
the Harnett County Historic Preservation Ordinance. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 8)
Mark Locklear, Manager, Planning Services, presented proposed text amendments to the Zoning Ordinance. Chairman Byrd called to order a public hearing regarding the matter and opened
the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt a Resolution Amending the Harnett
County Zoning Ordinance. Vice Chairman Hill seconded the motion and it passed unanimously. (Attachment 9)
Mark Locklear, Manager, Planning Services, presented proposed rewrite of the Communication Tower Ordinance in order to bring current standards into compliance. Chairman Byrd called
to order a public hearing regarding the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Vice Chairman
Beatrice Hill moved to adopt a Resolution Rewriting the Harnett County Communications Tower Ordinance. Commissioner House seconded the motion and it passed unanimously. (Attachment
10)
Departmental reports were filed with the Board from the Health Department, Animal Control, Planning Department, Veterans Service and Finance Office (Attachment 11)
In the County Manager’s report Mr. Emory reminded the commissioners of upcoming events: Litter Sweep Annual Clean-up, April 19th – May 3rd
NCACC District Meeting, April 25th
Cooperative Extension Annual Report, May 5th
Vice Chairman Hill moved for the Board to go into closed session concerning the handling or settlement of a claim. Commissioner McNeill seconded the motion and it passed unanimously.
Commissioner McNeill moved to come out of closed session. Commissioner House seconded the motion and it passed unanimously.
There being no further business, Commissioner House moved to adjourn. Vice Chairman Hill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular
meeting, March 17, 2008, adjourned at 8:10 p.m.