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Home My WebLink About030220aAGENDA ITEM L/-A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting February 17 , 2020 The Harnett County Board of Commissioners met in regular session on Monday, February 17 , 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Staff present: Howard Penny, Jr., Chairman Joe Miller, Vice Chairman Mark B . Johnson, Commissioner Barbara McKoy, Commissioner Gordon Springle, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Penny called the meeting to order at 6:00 pm. Commissioner Springle led the Pledge of Allegiance and invocation. Chairman Penny called for any additions or deletions to the published agenda. Commissioner Springle moved to approve the agenda as published. Vice Chairman Miller seconded the motion that passed unanimously. Vice Chairman Miller moved to approve items on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Minutes: February 3 , 2020 Regular Meeting 2 . Budget Amendments: 14 7 Sheriff Office Code 1104310 586000 1104310 330210 1104310 330210 352 Medical Examiner Code 1104530 544085 1109910 599000 Public Safety 2017 Edward Byrne Justice Grant 2018 Edward Byrne Justice Grant Medical Examiner Contingency 18,384 increase 14,584 increase 3,800 increase 50,000 increase 50,000 decrease February 17 , 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 6 030220a HCBOC Page 2 183 Emergency Response Planning Code 2148403 523010 Books, Media, & Publications 2148403 524010 M & R Supplies -Buildings 2148403 526010 Office Supplies 2148403 535010 R & M -Buildings 2148403 535030 R & M -Vehicles 2148403 557000 Capital Outlay -Vehicles 764 Sheriff/Jail Code 1104390 539020 1104390 380850 880 Sheriff/Jail Code 1104390 539020 1104390 380850 Laundry & Dry Cleaning Insurance Settlement Laundry & Dry Cleaning Insurance Settlement 3. Tax rebates, refunds and releases 5 00 decrease 500 decrease 3,000 decrease 500 decrease 5 00 decrease 5,000 increase 96,000 increase 96,000 increase 104,000 increase 104,000 increase 4. Administration requested approval of the Proclamation to Honor Kimberly S. Hargrove. s. Harnett County Sheriffs Office requested approval to accept the donation of a six-month old Bloodhound, valued at $1,000, from Deputy Michael McCoy. 6. Harnett County Sheriffs Office requested approval of the 2020 Detention Center Health Plan. Harnett County contracts with Southern Health Partners, Inc. to provide medical care to the Harnett County Detention Center. 7. Harnett County Emergency Services requested approval of the Designated Agents form for the Hurricane Dorian Hazard Mitigation Grant. These agents will be responsible for signing numerous state and federal grant documents related to the application, award and execution of this grant. The Hazard Mitigation Grant Program is designed to assist local governments by offering funding for projects that will lessen the impact of future disasters to our government and citizens. 8. Harnett County Public Library requested approval of an award of bid to Bibliotheca, LLC for the installation, maintenance, and warranty of a Radio Frequency Identification (RFID) System for the Harnett County Resource Center and Library. Bibilotheca's proposal was chosen over other proposals based on weighted scores for certain criteria. RFID is a technology that uses electromagnetic fields to automatically identify tags attached to physical items. RFID implementation will benefit all users in our rapidly growing patron-base by freeing up staff availability, streamlining our circulation processes, providing a more accurate foot traffic report, enforcing an additional layer of security and inventory control, and simplifying collection management. (Attachment 1) February 17, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 6 030220a HCBOC Page 3 9 . Hamett County Finance Officer and Budget Officer requested approval of the revised Fiscal Policy for Hamett County. The revisions will enhance the policy to include budget preparation and administration. 10. Hamett County Tax Department reported total unpaid FY 2019/2020 property truces totaling $2,596,213.55 , as of January 31. 2020, constituting a lien on real property. The Hamett County Board of Commissioners ordered the Tax Administrator to advertise, pursuant to NCGS I 05-369, unpaid taxes for the fiscal year 2019-2020 that constitute a lien on real property. Chairman Penny presented Mrs. Kimberly S . Hargrove with a proclamation recognizing her 34 years of dedicated service to the citizens of Hamett County. North Carolina Secretary of State Elaine Marshall presented Mrs. Hargrove with the Order of the Long Leaf Pine. Chairman Penny opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following citizens addressed the Board: Jerry Rivas of 364 Twin Ponds Road in Sanford Joe Langley of298 Kirk Adams Road in Angier Tammy Truelove of 179 Knight Estates Circle in Fuquay-Varina John Linderman, owner of 1211 Jackson Road in Fuquay-Varina Floyd Hein of 411 Raney Drive in Spring Lake Geri Ritts of 25 Ben Court in Bunnlevel Carina Bibbens of 2614 McDougald Road in Lillington Mrs. Stewart was asked to follow-up with Mrs. Truelove regarding her request for guidance on what she can do about deer dogs . Chairman Penny reminded everyone that it would take a legislative action to change the game laws in Harnett County. Vice Chairman Miller moved to approve the following appointments. Commissioner Springle seconded the motion that passed unanimously . Board of Equalization and Review George Thurman, representing District 1, was re-appointed for a two-year term expiring February 28, 2022 . Joe Miriello, who represents District 3, was given a second waiver of term limit and re-appointed for a two-year term expiring February 28, 2022. Bobby Doberstein, representing District 5, was re-appointed for a two-year term expiring February 28 , 2022 . Board of Health Amanda Langdon was appointed to serve on this board as the veterinarian representative for a term of three years expiring February 28, 2023. February 17 , 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 6 030220a HCBOC Page 4 Harnett County Commission for Women and Youth Allison Fenderson was reappointed to serve on this board for a term of three years expiring March 31, 2023. Larry Smith, Director of Harnett County Emergency Services, presented Benhaven Emergency Service's request for approval to purchase approximately three acres ofland, not to exceed $65,000, at 13151 Hwy 27 West to construct a substation (Station 3). Benhaven Emergency Services Chief Andy Thomas said their station addition/relocation plan has been reviewed and approved by NC OSFM as meeting the maximum coverage for their five mile district. He said this substation would bring multiple parcels and proposed sub divisions into the 5-mile for insurance purposes. Chief Thomas noted their 5-year capital plan for 20/21 has funding for this land purchase and would not require financing. Vice Chairman Miller moved to approve the request as presented. Commissioner Johnson seconded the motion that passed unanimously. Mark Locklear, Director of Harnett County Development Services, petitioned the Board for a public hearing: Proposed Zoning Change: Case# PLAN 1912-0001, Landowner/ Applicant: Emilio & Danielle Flores; 2.0 +/-acres; Pin# 0654-66-0008.000; From RA-30 to Commercial Zoning District; US Hwy 401 N; Hector's Creek Township. The site is currently occupied by a single-family structure and a detached garage. Surrounding land uses included undeveloped land, several non-residential uses (Spence Mill Industrial Park) as well as low-density residential and agricultural uses. Services available are Harnett County public water and private septic tank. Mr. Locklear noted that on February 3, 2020, the Harnett County Planning Board voted unanimously ( 4-0) to recommend approval of application based on compatibility with the Land Use Plan and the growing nature of this area. He said no one spoke in opposition. Mr. Locklear stated staffs evaluation as: The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as there are several nonresidential uses in this area. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning to Commercial is compatible with the overall land use classification of Employment Mixed Use, as well as within the Compatibility Development Target area. Per the County's Land Use Plan Employment Mixed Use areas "are located along major thoroughfares and include prime locations for economic development opportunities." The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning would enhance or maintain the public health, safety and general welfare due to the potential site improvements that could take place. The request is for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: Due to the size of these parcels and the Land Use compatibility, this application does not need to be considered for a Small Scale Rezoning. February 17, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 6 030220a HCBOC Page 5 Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Commercial would not have an unreasonable impact on the surrounding community based on the nonresidential growth patterns ofthis area as well as compliance with the County's Land Use Plan. It is recommended that this rezoning request be approved. Chairman Penny called to order a public hearing on the matter and opened the meeting for comments from the public. Emilio Flores, the owner and applicant, spoke in favor of the rezoning . Mr. Flores responded that he might utilize the existing house on the property as office space for his commercial landscape business. Seeing no one else move, Chairman Penny closed the public hearing. Commissioner Springle moved to approve the requested rezoning to Commercial, as it would not have an unreasonable impact on the surrounding community based on the nonresidential growth patterns of this area as well as compliance with the County's Land Use Plan. Vice Chairman Miller seconded the motion, which passed unanimously. Ms. Stewart presented the following reports: Harnett County Veterans Services Activities Report -January 2020 Harnett County Public Health Activities Summary -January 2020 Interdepartmental Budget Amendments Mrs. Stewart informed the Board that the cost to construct the new access driveway into North Harnett Primary from NC 210 has increased $900,000 due to litigation and other issues. The project is now estimated at over $1.4 million. She reminded commissioners that the County currently has an agreement with NCDOT for the design and construction of the North Harnett Primary access road. The County previously agreed to pay approximately $200,000 towards this project. Mrs. Stewart asked the Board if they wish to pay the additional $900,000 or let the project go. She said the access road does not seem to be a high priority for the Board of Education and confirmed that there is already an emergency access out from the school. Mr. Snow answered that the Board has 60 days to respond. Commissioner Springle moved to table the issue. Commissioner McKoy seconded the motion, which passed unanimously. Mrs . Stewart also announced that US Congressman Mark Walker plans to visit the District l lA Veteran Treatment Court in Harnett County on Wednesday. Chairman Penny called for any new business. Vice Chairman Miller talked about the NCDOT's SWAT-A-LITTERBUG Program where citizens can report the license plate of anyone they see littering. He also announced the 2020 Spring Litter Sweep event scheduled for April 22, 2020. Vice Chairman Miller encouraged citizens to pick up litter on their own if they are unable to participate in the County's events. He noted the County would help provide supplies for litter events if needed. Commissioner Springle moved that the Board go into closed session for the following purpose: February 17, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 6 030220a HCBOC Page 6 1) Consultation with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of a certain claim; and 2) To instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property; and 3) To discuss a certain personnel matter. This motion is made pursuant to N .C. General Statute Section 143-318.l l(a)(3)&(5) &(6). Commissioner McKoy seconded the motion that passed unanimously. Commissioner Springle moved that the Board come out of closed session. Vice Chairman Miller seconded the motion that passed unanimously. Commissioner Johnson moved to adjourn the meeting at 7 :26 pm. Commissioner McKoy seconded the motion, which passed unanimously . Howard Penny, Chairman Margaret Regina Wheeler, Clerk February 17, 2020 Re gular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 030220a HCBOC Page 7 r-....a. .a.L"'-'-'"".&u•..1..a.:.,1-, • .A. Blbllotheca Tech Logic Project Cost $92,867.92 $67,392.95 $63,346.52 $80,340.95 $111,136.97 Maintenance Costs Years 2-5 $48,769.00 $22,059.00 $17,195.76 $23,670.00 $58,438.22 Total System Cost Over 5 Years $141,636.92 $89,451.95 $80,542.28 $104,010.95 $169,575.19 Extended Price Comparison Year 1 tiblotheca _:_.jJ Solutions Tech Logic ISO 28560-2 Compliant RFID Book Tags (Qty. 83,000) $8,148.00 $10,707.00 $8,798.00 $8,300.00 $8,831.63 ISO 28560-2 Compliant RFID full-coverage media tags (Qty. 5,000) $2,495.00 $2,300.00 $2,450.00 $2,500.00 $2,076.26 Conversion Station Rental $499.00 $1,500.00 No quote $500.00 $702.40 Staff Workstation RFID Antenna with Reader (Qty. 11) $7,689.00 $6,093.00 $6,226.00 $6,050.00 $9,670.10 All In One Self-Checkout Desktop Station (Qty. 5) $28,975.00 $16,250.00 $14,370.00 $23,000.00 $35,384.95 All in One Self-Checkout Kiosk (Qty. 1) $5,995.00 $5,550.00 $3,668.00 $5,600.00 $11,397.00 Single Aisle Security Gates with People Counter (Qty. 1) $5,950.00 Not quoted Not quoted $6,200.00 $4,020.00 Dual Aisle Security Gates with People Counter (Qty. 1) $7,995.00 $5,995.00 $5,163.00 $7,900.00 $6,626.38 Portable Shelf Management Device (Qty. 1) $6,998.00 $7,180.00 $6,252.00 $3,800.00 $8,826.34 Installation $0.00 $4,450.00 $2,050.00 $4,900.00 $10,460.00 Shipping $5,259.00 $1,455.95 $4,860.00 $1,900.00 $5,871.00 Training $0.00 $0.00 $1,474.00 $250.00 $0.00 Support $0.00 $0.00 $0.00 $0.00 $0.00 Hardware Maintenance Year 1 $0.00 $0.00 $0.00 $0.00 $0.00 Software licensing/Maintenance Year 1 $0.00 $0.00 $0.00 $4,185.00 $0.00 Totals {This is a cost comparison per item, not actual proposal amount) $80,003.00 $61,480.95 $55,311.00 $75,085.00 $103,866.06 030220a HCBOC Page 8 HARNETT COUNTY BOARD OF COMMISSIONERS Work Session Minutes February 25, 2020 The Harnett County Board of Commissioners met in work session on Tuesday, February 25 , 2020, in Conference Room A , County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Member absent: Staff present: Howard Penny, Chairman Mark B. Johnson, Commissioner Barbara Mc Koy, Commissioner Gordon Springle, Commissioner Joe Miller, Vice Chairman Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Coley Price, Assistant County Manager Brian Haney, Assistant County Manager Allen Coats, Assistant Finance Officer Lindsey Lucas, Deputy Clerk Chairman Penny called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. The following agenda was before the Board: }, Update on 2022 Reappraisal Project }, Parks and Recreation Advisory Committee Priorities }, Proposed Ordinance Granting Authority to County Attorney }, County Manager's Report: March 2, 2020 Regular Meeting Agenda Review Review applications to serve on Boards and Committees Invitations and upcoming meetings }, Closed session }, Adjourn Ryan Vincent and BJ. Keaton with Vincent Valuations, LLC provided an update on the 2022 Reappraisal Project. Harnett County Tax Administrator Bill Tyson and Deputy Tax Administrator/Real Property Supervisor Jenny Harrop were also present. February 25, 2020 Work Session Minutes Harnett County Board of Commissioners Page 1 of2 030220a HCBOC Page 9 Harnett County Parks and Recreation Advisory Committee Chairman Everett Blake presented the Parks and Recreation Advisory Committee Priorities. Harnett County Parks and Recreation Director Carl Davis briefly reviewed the process the committee used to prioritize the following projects that they believe Parks and Recreation should focus on in the next few years : Top existing parks (in order of priority): ( 1) Patriots Park (2) Boone Trail Park (3) Neills Creek Park ( 4) Shawtown Community Park Top existing parcel parks (1) Hwy 401 Water Access Site (2) Northwest Harnett Park Top greenway segments ( 1) Lillington to Raven Rock (2) Barbecue Creek Park to Anderson Creek Park Harnett County Senior Staff Attorney Christopher Appel presented the proposed Ordinance Granting Authority to County Attorney. He provided a brief background explaining the proposed ordinance. Mr. Snow responded this is a very conservative approach, which he supports. Mrs. Stewart re viewed the draft March 2, 2020 regular meeting agenda. The Board reviewed vacancies on Boards and Committees. Mrs . Stewart also reviewed invitations and upcoming meetings. There was no need for closed session. Commissioner Springle moved to adjourn the meeting at l 0 :07 am . Commissioner McKoy seconded the motion that passed 4 - 0. Howard Penny , Chairman Margaret Regina Wheeler, Clerk February 25 , 2020 Work Session Minutes Harnett County Board of Commissioners Page 2 of2 030220a HCBOC Page 10 AGENDA ITEM l/-B COUNTY OF HARNm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for lhe fiscal year ending June 30. 2020.t:. , r ·.1htt1-rf S ti 1 To amend the General Fund, 5ca11llltlea Maln1::a11ee, the appropriations are to be changed as ec on · follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 535020 17GCC R&M $12,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE 1104310 330210 17GCC Governor's crime commission EXPLANATION: To set up/use the 2017 Governor's Crime Commission Grant to repair/replace the panic buttons at the Courthouse APPROVALS: INCREASE DECREASE $12,000 \J\n;..~ a,6;,la• ~ L.__t,_..B:::c, .)r.,..r Dept Head (date) ~ nceo~ CountyManager(dat:,l,-J<o.-lo Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of _______ , 20 Margaret Regino Wheeler. Clerk to the Board Howard Penny. Chairman Board of Commissioners 030220a HCBOC Page 11 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina , that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30 , 2020. r ~htriTt S ti 1 To amend the General Fund, h:Jflll r V.al11te11uuce. the appropriations ore to be changed as ec on · follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 586000 EB219 Public Safety $21.387 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 330210 EB219 Edward Byrne 2019 Grant $21,387 EXPLANATION: To set up/use the 2019 Edward Byrne Grant funds for Investigations Interview room, printers and Training. APPROVALS: ~&® '3A;/6'0 P~,'--~~ Dept Head {date) County Manager (date)"'\ .,.c l'")_(,.-.,b Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Board Howard Penny. Chairman Board of Commissioners 030220a HCBOC Page 12 AGENDA ITEM L/-C Boa rd Report Approved ___________ _ Date 03/02/2020 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Bill Number Military 0002268322-2019-2019-0000-00 Adjustment 0002091026-2019-2019-0000-00 William R. Tyson Tax Administrator Type Received Amount Refund Amount Name IND $ 46.80 $ 46.80 CAZARES, ALEJANDRO IND $ 7.59 $ 7.59 GOHEENS, JOSEPH WILLIAM JR 030220a HCBOC Page 13 AGENDA ITEM L/ -D Board Meeting Agenda Item MEETING DATE: March 2, 2020 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Propertyroom.com for Sheriff Office evidence asset disposition REQUESTED BY: Sheriff Wayne Coats/ Aaron Meredith REQUEST: The tlarnett County Sheriffs Office requests permission to enter into a contract with propertyroom.com. To allow propertyroom.com to receive found and seized evidence/property from the Harnett County Sheriffs Office evidence room after the case has been reviewed, dispositions signed by a Judge and it is determined that the items have no more evidentiary value to the court or the Harnett County Sheriffs Office. Propertyroom.com specializes in online auctions. Monies realized from found property will be remitted to the Harnett County Sheriffs Office while funds from the sale of evidence will be remitted to the Harnett County Board of Education. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\ameredith\Desktop\agendaform2020 .docx Page I of I 030220a HCBOC Page 14 Account# _____ _ PropertyRoom.com Federal Tax ID : 86-0962102 Asset Disposition Services Agreement This Asset Disposition Services Agreement ("Agreement") is made by and between PropertyRoom .com , Inc., a Delaware corporation ("Contractor") and ------------ ("Owner"). The Agreement is effective upon Owner's signature date ("Effective Date"). Whereas Contractor's business involves surplus asset management , selling , auction , disposition and related services ("Services"); and Whereas Contractor desires to provide Services to Owner and Owner desires Contractor to provide Services subject to this Agreement. Now therefore , in consideration of premises above and mutual covenants and agreements set forth herein, Contractor and Owner agree as follows . Any other municipal , county, or state government agency located within the same state as Owner may also procure Services under this Agreement under the same terms and conditions stated in this Agreement by executing an adoption agreement with Contractor based upon this Agreement. 1. Items Requiring Services. Owner will identify items ("Assets") it desires to provide to Contractor for Services . Contractor retains the right to accept or reject certain Assets in its sole discretion. 2. Title to Assets. Owner shall retain, at all times, legal title to Assets unless and until Assets are purchased or otherwise disposed of according to the Agreement, at which time Owner will be deemed to have transferred title directly to an Asset purchaser or other acquirer ("Buyer") identified by Contractor. Owner appoints Contractor as its representative and instrumentality to hold and offer Assets for sale, on Owner's behalf, in accordance with the Agreement. Owner appoints Contractor as its attorney-in-fact to sign any and all documents necessary to ass ign to Buyers all of Owner's rights , title and interest in and to Assets sold or disposed . Cash receipts , accounts receivable, contract rights, notes, gene ra l intangibles, and other rights to payment of any kind arising out of Asset sales ("Proceeds") belong to Owner. Contractor may withhold from Proceeds amounts owed to Contractor and any third parties in connection with Services , wh ic h amounts shall be disbursed by Contractor on Owner's behalf. Contractor will remit remaining balances to Owner ("Owner Net Proceeds "). 3. Term and Termination This Agreement shall commence on the Effective Date and shall continue for an initial term of one (1) year from the Effective Date and thereafter will automatically renew for consecutive one (1) year terms unless written PropertyRoom.com 2018-06-05 notice of non-renewal is provided by either party to the other at least sixty (60) days prior to the expiration of the then current term . a. Either Owner or Contractor (the "Party" or "Parties") may terminate the Agreement upon thirty (30) days prior notice to the other Party. b. The rights of the Parties to terminate the Agreement are not exclusive of any other rights and remedies available at law or in equity, and such rights will be cumulative . Exercising any such right or remedy will not preclude exercising these or any other rights and remedies. c. Upon any termination or expiration , Contractor may continue to provide Services for any unsold Assets then in the possession of Contractor. Alternatively , Owner may , at Owner's expense , arrange for the return of Owner Assets. 4 . Payment for Services a. Fees. Fees for Contractor Services appear in signed addendums to this Agreement. b. Remittance of Proceeds. Once a month, Contractor will remit Owner Net Proceeds from sales completed the prior month. Sales are deemed completed when all items from an asset list line-item are sold , paid for and shipped . Contractor may defer payment of any amount less than $250 until such time as the amount owed Owner equals or exceeds $250. c. Invoices. If monthly Proceeds do not cover amounts owed , Contractor and Owner will mutually agree for Contractor to either: (1) Invoice Owner for Services , net of Proceeds collected , or (2) Accrue and carry-over unpaid balances , invoicing Owner when negative balances persist for six (6) consecutive months. d. Reporting. Each month, Contractor will publish a standard online report containing information related to Owner Assets , Services provided , Fees and Owner Net Proceeds. 5. Contractor Obligations. Contractor may utilize subcontractors in its performance of Services , provided Contractor shall be respons ible for any breach of this Agreement by such subcontractors . With respect to delivering Services: a. Contractor shall maintain insurance covering Assets against fire , theft, and extended coverage risks ordinarily included in similar policies . b. For auction Services, Contractor will use organic marketing techniques ("OMT") to increase bidding on Owner Assets. OMT may include , but not be limited to , email, publicity related to this Agreement , and facilitation of Page 1of3 030220a HCBOC Page 15 Asset Disposition Services Agreement clickable links on Ownerwebsite(s) to websites used by Contractor for Asset sales. 6 . Asset Lists a. Manifest & Asset Lists. Owner will complete paperwork reasonably necessary to convey custodial possession of Assets to Contractor, such as written manifests or Asset lists (the "Asset Lists") describing items in sufficient detail for proper identification . Contractor owns exclusive rights to sell Assets described in Asset Lists provided by Owner for a period of 120 days from the date Owner releases an Asset to Contractor for sale and Owner will not grant any such rights to any third party (or itself sell the applicable Assets). b. Excluded Assets. Owner agrees it will not knowingly provide illegal or hazardous Assets or Assets that infringe intellectual property rights of any third party ("Excluded Assets"). In the event Contractor identifies any item as an Excluded Asset , Contractor shall have the right to suspend, cancel, or unwind any sale or disposal of such Excluded Asset. 7 . Salability of Assets. a. Owner states Assets subject to Services are legally available for sale to the general public ; and b. If required , Owner has taken necessary actions for transfer of Asset title(s) to Buyers. 8. Books and Records. Contractor will keep complete and accurate books of account, records , and other documents with respect to the Agreement ("Books and Records ") for at least 3 years following Agreement expiration or termination. Upon reasonable notice, Books and Records will be available for inspection by Owner, at Owner's expense, at the location where Books and Records are regularly maintained , during Contractor's normal business hours . 9 . Assignment. This Agreement shall be binding upon and inure to the benefit of the Parties named herein and their respective successors and assigns . Neither Party may assign any of its obligations under this Agreement without the prior written consent of the other Party, such consent not to be unreasonably withheld or delayed , provided that Contractor may assign this Agreement without such consent to a successor in interest by way of a merger , consolidation , or sale of all or substantially all of Contractor's assets. 10. Notices. Any notice or other communication given under the Agreement will be in writing and delivered by hand , sent by facsimile (provided Prope rtyRoom.com 2018 -06 -05 acknowledgment of receipt thereof is delivered to the sender), sent by certified , registered mail or sent by any nationally recognized overnight courier service to the addresses provided in the Owner information section. Notices sent by registered mail or national overnight carrier shall be effective upon delivery. The Parties may, from time to time and at any time , change their respective addresses and each will have the right to specify as its address any other address by written notice to the other Party. A change of address will take effect upon receipt of notice unless a later date is otherwise specified. 11 . Interpretation . Whenever possible , each provision of the Agreement will be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of the Agreement is held to be prohibited by or invalid under applicable law, such provision will be ineffective only to the extent of such prohibition or invalidity , without invalidating the remainder of such provision or the remaining provisions of the Agreement. The Agreement headings are inserted for convenience of reference only and shall not constitute a part hereof. 12. Governing Law. The internal law, and not the law of conflicts, of the state in which Owner is located will govern all questions concerning construction , validity and interpretation of the Agreement and the performance of the obligations imposed by the Agreement. The proper venue for any proceeding at law or in equity will be the state and county in which the Owner is located , and the Parties waive any right to object to the venue. 13. Further Assurances. Contractor and Owner will each sign such other documents and take such actions as the other may reasonably request in order to effect the relationships, Services and activities contemplated by the Agreement and to account for and document those activities. 14. Relationship of the Parties. No representations o r assertions will be made or actions taken by either Party that could imply or establish any joint venture , partnership , employment or trust relationship between the Parties with respect to the subject matter of the Agreement. Except as expressly provided in the Agreement, neither Party will have any authority or power whatsoever to enter into any agreement, contract or commitment on behalf of the other, or to create any liab ility or obligation whatsoever on behalf of the other, to any person or entity. Pag e 2 of 3 030220a HCBOC Page 16 Asset Disposition Services Agreement 15. Force Majeure. Neither Party will be liable for any failure of or delay in performance of the Agreement for the period that such failure or delay is due to acts of God , public enemy , war, strikes or labor disputes , or any other cause beyond the Parties ' reasonable control (each a "Force Majeure"), it being understood that lack of financial resources will not to be deemed a cause beyond a Party's control. Each Party will notify the other Party promptly of any Force Majeure occurrence and carry out the Agreement as promptly as practicable after such Force Majeure is terminated . The existence of any Force Majeure will not extend the term of the Agreement. ...................... ................................ .................................................................. . ................................................................... . This Agreement , together with one or more signed addendums attached hereto , comprises the entire agreement between Contractor and Owner relating to Services and supersedes any prior understandings, agreements , or representations by or between the parties , whether written or oral. Signature Name T itle Date OWNER Signature Name Title Date CONTRACTOR OWNER INFORMATION & AGREEMENT OPTIONS SELECTED Owner Name: Account#: Street Address: Cooperative Purchasing Agreement? Sourcewe/1 D Other (Please specify) a Member#: City, State/Province, Postal Code, Country: Resolution of Unpaid Monthly Service Fees: Balance carry-over D Monthly Invoice 0 Telephone: Fax: Primary Contact: Secondary Contact: Name Name Work Work Mobile Mobile Email Email PropertyRoom .com 2018-06-05 Page 3 of 3 030220a HCBOC Page 17 PropertyRoom.com Account # ___ _ Federal Tax ID: 86-0962102 Sourcewell Standard Fees & Services Addendum Sourcewell Mem ber# 1. This addendum ("Addendum") is attached to and made part of the Asset Disposition Services Agreement dated ("Agreement") between Contractor and Owner. In the event of a conflict between the provisions of the Agreement, this Addendum and any prior agreement or Agreement addendum , this Addendum will govern. 2 . Definitions. a . Winning Bid. 'Winning Bid" means the highest amount committed and paid by a Buyer of a sold Asset. Winning Bid does not include shipping & handling, buyer premiums, or other fees, if any, nor does Winning Bid include an amount a Buyer commits but fails to pay. b. Sales Price. "Sales Price" equals the Winning Bid plus shipping & handling, shipping insurance and sales tax paid by a Buyer. c. Payment Processing Costs. Payment processing costs equal 3% of Sales Price ("PP Costs"). d . Success Fee. For sold Assets, Owner will pay Contractor a Services fee equal to a percent of profits or Winning Bids as specified below ("Success Fee "). e. Buyer Premiums. Notwithstanding anything to the contrary herein , Contractor may collect a Winning Bid percent fee from a Buyer, typically referred to as a "Buyer's Premium". 3. Services Offered. Contractor provides a suite of Services referenced herein. Upon mutual agreement of Owner and Contractor, Contractor may provide all or any combination of Services. Contractor will use commercially reasonable efforts to deliver Services. a . Portables Auction Service ("Portables"). Applying to Assets small enough for pick-up by Contractor via box truck or common carrier shipment, excluding firearms, Contractor will transport, test and/or authenticate (if applicable and practicable), erase or destroy memory media (in the case of electronics), image, store, list and sell Assets via public internet auction on one or more Contractor selected websites. Owner will pay Contractor a Success Fee as described below. (1) Non-bicycle Asset Success Fee. For non-bicycle assets, Success Fee equals 50% for the first $1 ,500 of a Winning Bid amount and 25% of Winning Bid amount, if any, over $1,500. (2) Bicycle Asset Success Fee. For bicycle assets, Success Fee equals 85% of the Winning Bid. (3) Net Proceeds. For each Portables Asset, Owner Net Proceeds equals Winning Bid less Success Fee less PP Costs. (4) Fuel Surcharge. If quarterly retail diesel prices, as published by the U.S. Energy Information Administration , rise above the level shown in the table below, a fuel surcharge ("Fuel Surcharge") will be deducted from Owner Net Proceeds for each Portable Manifest picked up at Owner's location. Retail Diesel (per gal) Fuel Surcharge < $ 2.50 $ 0.00 $ 2.50 to $2.99 $ 12 .40 $ 3.00 to $ 3.49 $ 24.80 $ 3.50 to $ 3.99 $ 37.20* • Table continues at same rate of $12.40 increments per $0.50 per gal change in Retail Diesel. (5) Shipping Fee. If assets are transported via common carrier and not picked up by Contractor, the shipping fee will be deducted from Owner Net Proceeds. b. Firearms Auction Service. This service is restricted to Owner firearm assets ("Firearm Assets") legally available for public sale in the United States. Contractor is compliant with ATF, Title 18, U.S. Code Ch. 44 and NFA (26 U.S.C., Ch. 53), as well as applicable state and local laws. Contractor may work with one or more subcontractors ("Subcontractor") for storage and processing of Firearm Assets. Contractor will deliver Firearm Assets disposition services beginning with the collection and transport of Firearm Assets to a Federal Firearms Licensee ("FFL") holder ("Recipient FFL" or "Partner FFL"). Subsequently, Contractor and Recipient FFL will store , catalog , image, list for public internet auction , process purchaser payment and ship Firearms Assets to another FFL holder ("Transferee FFL") that will administer final physical transfer to purchaser ("Buyer") in compliance with applicable federal , state, and local laws. Owner will pay Contractor a Success Fee as described below. (1) Success Fee. For Firearm Assets, Success Fee equals 50% for the first $1,500 of a Winning Bid amount and 25% of Winning Bid amount, if any, over $1 ,500. PropertyRoom .com 2018-06-05 Pag e 1 of 3 030220a HCBOC Page 18 PropertyRoom .com Account # ____ _ Federal Tax ID: 86-0962102 Sourcewell Standard Fees & Services Addendum Sourcewell Member# (2) Net Proceeds. For each Firearm Asset, Owner Net Proceeds equals Winning Bid less Success Fee less PP Costs. c. In Place Auction Service ("In Place"). Applying to Assets that Owner and Contractor mutually agree to auction in place , Contractor will sell In Place Assets via public internet auction on one or more Contractor selected websites using descriptions and digital images supplied by Owner. Owner will maintain physical control of In Place Assets and transfer possession to Buyers after sale. Owner will pay Contractor a Success Fee as described below. (1) Success Fee. For each In Place Asset, Success Fee equals 2.5% of Winning Bid. (2) Net Proceeds. For each In Place Asset sold at auction, Winning Bid less Success Fee less PP Costs equals Owner Net Proceeds . d . Haul Away Auction Service ("Haul Away"). Applying to fleet vehicles and equipment, Contractor will tow Assets to, or take delivery at, Yards. Contractor will store, image, describe, list and sell Haul Away Assets via public internet auction on one or more Contractor selected websites . Contractor may work with one or more subcontractors ("Subcontractor") for storage and processing of Assets at Yards. Owner will pay Contractor a Success Fee as well as other fees as specified below. (1) Success Fee. For each Haul Away Asset, Success Fee equals 12.5% of Winning Bid. (2) Tow & Miscellaneous Fees. Tow and Miscellaneous Service Fees are indicated in fee schedule below that specifies tow processes and related fees for Owner-specific needs ('Tow & Miscellaneous Fee Schedule"). The Tow & Miscellaneous Fee Schedule will distinguish between Assets that can be hauled away on a standard vehicle transporter (such as automobiles and light trucks) from over-sized Assets (e.g., cranes , buses, backhoes) . ~..1,.1:..,._ .. , _ _.. ----,.J .... :-., ·a,,:; :•·,·-• _, ~ ·a -Joo ·-. . •. '?;, :-0' • -~ -~~r .... . . . .. ••• il11 u . . . . ··-· • •••· im r.r., ,._l_'. ·,; .·, .,. ·.;c ,_._:,.:.ri!.'-~- Fee Tvoe Fee Description Rate Descriotion Rate Per Asset First 30 miles free. $10 for . Light duty vehicles up to 11 ,000 every 10 miles over the 1st 30 Liaht Tow GW.JR Per vehicle towed free miles Medium duty vehicles 11 ,001 - 33,000 GW.JR and oversized vehicles such as an F-350 w/ dual Billed at cost by subcontractor Medium Tow wheels, etc.) Per vehicle towed -see standard schedule Heavy Tow Heavv duty vehicles 33,001 + GW.JR Per vehicle towed Billed at cost by subcontractor -see standard schedule Fee for re -listing asset more than three (3) times due to any type of Per re-list of asset on 4 "' or Re-list I Re-run owner imposed biddino restriction subseauentattemot $35 / re-list Storage -light & Storage for assets stored for any Per day over 30 days after mediumdutv reason other than awaitina auction oickuo date $5 / dav Storage -heavy Storage for assets stored for any Per day over 30 days after duty reason other than awaitina auction pickup date $8 / dav Charged in 15 minute increments for the labor to De-identification De-identifvina assets de-identify $20 I auarter hour $20 I quarter hour; $45 Charged in 15 minute minimum charge per vehicle increments for the labor to ($45 maximum charge per Decal Removal Removal of a decal perform decal removal vehicle for Liaht Dutv Vehicles\ (3) Net Proceeds. For each Haul Away Asset, Winning Bid less the sum of Success Fee, Tow & Miscellaneous Fees, and PP Costs equals Owner Net Proceeds. e . Impound Storage & Auction Service ("Impound"). Applying to citizen vehicles seized and or impounded by Owner, Contractor will receive tows of Impound Assets at tow yard facilities ("Yards"), storing Assets while Owner decides whether to release to a citizen or auction. For release-to-citizen vehicles ("Released Vehicles"), Contractor will process and collect fees from citizens. For auctioned vehicles, Contractor will store, image, describe and sell Impound Assets via public internet auction on one or more Contractor selected websites. Contractor may work with one or more sub-contractors PropertyRoom .com 2018-06-05 Page 2 of 3 030220a HCBOC Page 19 PropertyRoom.com Account# ___ _ Fed eral Tax ID: 86-0962102 Sourcewell Standard Fees & Services Addendum Sourcewell Member# ("Subcontractor") for storage and processing of Assets at Yards. Owner will pay Contractor a Success Fee as well as other fees as specified below. (1) Success Fee. For each Impound Asset sold at auction, Success Fee equals 12.5% of the Winning Bid . (2) Tow & Miscellaneous Fees. Tow and Miscellaneous Service Fees are indicated in fee schedule below that specifies tow processes and related fees for Owner-specific needs ("Tow & Miscellaneous Fee Schedule"). The Tow & Miscellaneous Fee Schedule will distinguish between Assets that can be hauled-away on a standard vehicle transporter (such as automobiles and light trucks) from over-sized Assets (e.g., cranes , buses , backhoes). (3) Storage Fees. Impound storage fees are indicated in the fee schedule below. Owner retains rights to charge citizens higher storage fees for Released Vehicles and Contractor will collect those storage fees along with other citizen fees set by Owner, such as tow charges , administrative charges, court processing fees , etc. ("Citizen Payments"). In the event that Assets are stored for an extended period of time without being released by Owner for auction , Owner agrees to reimburse Contractor for such storage fees in a manner to be mutually agreed upon. ~ ,;·~.·~,:t ·:; ·_c. --,, ci:,i • . ' " ·-· -. ------~-~ ~ I 0111 , .. -..... , .... ,11.,~ ... • !~~W!J . .. . . .... 1•••·-AV )~ .. : " .,.. Fee Type Fee Description Rate Description Rate Per Asset Light duty vehicles up to 11 ,000 Billed at cost by subcontractor Liqht Tow GWJR Per vehicle towed -see standard schedule Medium duty vehicles 11 ,001 - 33,000 GWJR and oversized vehicles such as an F-350 w/ dual Billed at cost by subcontractor Medium Tow wheels, etc.) Per vehicle towed -see standard schedule Heavv Tow Heavv dutv vehicles 33 ,001 + GWJR Pe r vehicle towed Billed at cost by subcontractor -see standard schedule Fee for re-listing asset more than three (3) times due to any type of Per re -list of asset on 4th or Re-list I Re-run owner imposed biddina restriction subseauent attempt $35 I re-list Owner Storage Daily storage for assets stored and Fees awaiting auction Perdav $8 / day Citizen Storage Fees Daily storage for release vehicles Perdav $15 / day Charged in 15 minute increments for the labor to De-identification De-identif\iing assets de-identify $20 I a uarter hour $20 I quarter hour; $45 Charged in 15 minute minimum charge per vehicle increments for the labor to ($45 maximum charge per Decal Removal Removal of a decal perform decal removal vehicle for Liaht Dutv Vehicles l (4) Net Proceeds. For each Impound Asset, the sum of Winning Bid and Citizen Payments less the sum of Success Fee, Tow & Miscellaneous Fees, Owner/Citizen Storage Fees and PP Costs equals Owner Net Proceeds . 4. Modifications. Contractor may, from time to time, modify Standard Fees & Services. To effect a fee change, Contractor will provide Owner advance written notice which will include an update to this Addendum. Signature Name Title Date OWNER fL l ,\.._1,,--'.k,_~j-('., ,JV - U?V,,,1\4) ,JV](, ", ~ u: Signature Name Title Date THIS INSTRUMENT HAS BEEN REVIEWED PropertyRoom .com 2018-06-05 CONTRACTOR Page 3 of 3 030220a HCBOC Page 20 PROPERTYROOM.COM NEW ACCOUNT SET-UP PROP ERTY ROOM .COM After receiving the signed agreement, we will provide you with a user name and password for access to our Agency Web online reporting system. This will allow you to track status of all assets you give to us to sell from the time of listing to the sale and collection of the funds and remittance of the funds to your account (and will allow you historical data 24/7/365.). Please answer the following questions so that we can get your new account established in our system. 1 . Check payable to information and the address where checks are to be mailed . Harnett County Sheriff's Office PO Box 399 Lillington, NC 27546 2 . Main pick-up location for assets. (If more than one location , please specify) Harnett County Sheriff's Office 175 Bain Street Lillington, NC 27546 3. Main contact's name, title , phone number, fax number, and email address. The main contact will (a) receive a Welcome Call from our Client Services Department; (b) receive mailed bar codes ; (c) be contacted every thirty (30) days for scheduling pickups; and (d) have primary access to the Agency Web system for tracking and auditing . Lieutenant James Lanier 0 I 910 -893-0199 Fx / 910-893-6450 jlanier@harnett.org New Acc ount Information - June 2014 030220a HCBOC Page 21 PROPERTYROOM.COM NEW ACCOUNT SET-UP PROPERTY ROOM.COM 4. Name, title, phone number, and email address of any additional department personnel requiring access to our Agency Web reporting system . Catherine Taylor I Evidence Custodian 910-893-0190 cstaylor@harnett.org 5. Name, email address, and phone number of the person responsible for the department's website so our IT team can coordinate with adding a notice to the public link on your website. Major Aaron Meredith 910-893-0103 ameredith@harnett.org 6. Two possible dates and times for you and/or your main contact(s) to receive a Welcome Call from our Client Services Manager. We will then confirm the date and time as soon as we get internal confirmation from our Client Services Manager. Upon call meeting time , we will send you a free dial-in conference call phone number and access code . 7 . Name, telephone , and email address of the person responsible for media relations in your department to work with our Marketing Department regarding any media inquiries. Major Aaron Meredith 910-893-0103 New Account Information -June 2014 030220a HCBOC Page 22 AGENDA ITEM 7 March 2, 2020 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE There are (5) vacancies on this committee. HARNETT COUNTY BOARD OF ADJUSTMENT There are vacancies for alternate members representing District 3 , 4 and 5 on this Board. HARNETT REGIONAL JETPORT COMMITTEE There is a vacancy for District 4. HISTORIC PROPERTIES COMMISSION There is ( 1) vacancy for District 3 and ( 1) vacancy for an alternate on this committee. LIBRARY BOARD OF TRUSTEES There are vacancies for District 2 and District 4. NONPROFIT COMMITTEE There is a District 5 vacancy on this committee. First meeting on 3/9/2020. NURSING HOME COMMUNITY ADVISORY COMMITTEE There are (2) vacancies on this committee. SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION There is one vacancy on this board. 030220a HCBOC Page 23 AGENDA ITEM 8 Harnett ~~=""111 C O U N T Y NOR TH CAROLINA AN ORDINANCE DELEGATING AUTHORITY TO THE HARNETT COUNTY ATTORNEY TO REPRESENT THE COUNTY OF HARNETT IN LEGAL MATTERS www.ha rn ett.or g WHEREAS, §153A-I2 of the North Carolina General Statutes states that all powers, functions, rights , privileges, and immunities of the corporation shall be exercised by the board of commissioners. WHEREAS, §I53A-12 of the North Carolina General Statutes further states that a power, function, right, privilege, or immunity that is conferred or imposed by law without direction or restriction as to how it is to be exercised or performed shall be carried into execution as provided by ordinance or resolution of the board of commissioners ; and WHEREAS,§ 153A-114 of the North Carolina General Statutes requires the board of commissioners to appoint a county attorney to serve at its pleasure and to be its legal advisor; and WHEREAS, it is the duty of the Hamett County Attorney to serve a s the principal legal advisor to the Hamett County Board of Commissioners ; and WHEREAS, the Hamett County Board of Commissioners desires to delegate the authority to the Hamett County Attorney and Harnett County Legal Department staff to defend and prosecute all legal matters on behalf of the County of Hamett and to retain outside counsel as necessary to perform such duties. NOW THEREFORE BE IT ORDAINED by the Hamett County Board of Commissioners, the following ordinance is hereby adopted: Section 1. County Attorney Duties The County Attorney is appointed by the Board of Commissioners and is responsible for being the principal legal advisor to the Board. The County Attorney , along with Legal Department staff, shall represent the County in all legal matters except in situations where certain County departments have their own counsel and in situations where it is determined to be in the best interest of the County to retain outside counsel. The County Attorney and staff attorneys shall have the authority to defend and prosecute all legal matters on behalf of the County and shall have the authority to retain outside counsel as necessary to perform such duties. Section 2 . Effective Date. This ordinance shall be effective on March 2, 2020. 1 of 2 strong roots • new growth 030220a HCBOC Page 24 Adopted this the 2nd day of March, 2020. THE HARNETT COUNTY COMMISSIONERS Howard Penny, Chairman ATTEST: Margaret Regina Wheeler, Clerk 2 of2 www.harnett.org 030220a HCBOC Page 25 July August September Children's Services CPS Reports Received 112 131 147 Reports Accepted 60 71 85 Total children in Pie/Custody 159 169 172 FC Money expended $ 122,846.25 s 115,342.35 $ 114,700.21 $ Adult Services APS Reports Received 13 18 18 # of trips scheduled 1455 1457 1520 Total Cases 224 228 232 Work First Energy Expenditures $67,767.28 $68,920.22 $138,180.62 Total cases 129 138 140 Food & Nutrition Services Apps Approved 498 449 448 Total Cases (households) 7,698 7670 7709 Benefits Issued S 1,934,449.00 $2,219,918.00 S 1,950,947.00 Adult Medicaid Apps Approved 87 IOI 116 Total Cases 11,293 11.291 11,240 Family & Children's Medicaid Apps Approved 253 321 343 Total Cases 17.384 17,293 17.289 Fraud Total Collections $12.576.41 $14,028.80 $8,097.53 ChildCare Children Served 941 965 798 Total Expenditures $444,141.00 $420,908.00 $393,901.00 Child Support Total Collections $809,787 $787.563 $770.420 Harnett County DSS Monthly Report Totals 2019-20 October November December Jauary 2019 February 178 140 122 146 115 86 71 87 191 193 185 183 119,236.19 $ 122,545.11 $ 113.851.80 $ 118,673.58 25 9 II 16 1726 1484 1393 1575 240 235 230 229 $97,053.67 $94,419.22 SI 73,831.85 5269,388.32 140 142 143 144 477 400 325 528 7,698 7,672 7,582 8,347 Sl.913,506.00 Sl,910,163.00 Sl.871,064.00 52.105,662.00 63 109 102 64 11,125 11,089 11,117 11.117 327 221 165 255 17,535 17,567 17,642 17,552 $8,420.21 $8,684.80 $8,880.04 $9,037.44 788 751 746 P-735 $377,637.00 $371,805.00 $362,570.00 $344,288.00 $812,474 $753.805.00 $855,655.00 $789,406.00 AGENDA ITEM March April May ~ d) June Totals S 827,195.49 110 $909 .561.18 3125 $13,905,709.00 $69,725.23 $2,715,250.00 $5.579.110.00 030220a HCBOC Page 26 AGENDA ITEM q ~ SANDHILLS CENTER Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse Services 910-673-91 l l (FAX) 910-673-6202 www.sandhillscenter.org Victoria Whitt, CEO February 12, 2020 Ms. Kimberly Honeycutt Hamett County Finance Officer PO Box 759 Lillington, NC 27546 Dear Ms. Honeycutt: Attached you will find a copy of the Sandhills Center Quarterly Fiscal Report for the period December 31, 2019. This required State Division of Mental Health, Developmental Disabilities and Substance Abuse Services Report has been sent, on a quarterly basis, to each of the County Managers and County Commissioners in the Sandh ill s Area for a number of years. Please note that a revision to G.S. l 22C-l l 7( c), enacted by the 2006 General Assembly, requires that this Report be sent directly to each County Finance Officer. More specifically, the revised Statute requires that: "The County Finance Officer shall provide the Quarterly Report to the Board of County Commissioners at the next r egularly scheduled meeting of the Board." A review of the attached December 31, 2019, Quarterly Fiscal Report indicates the following: Actual Revenue =$ 167,037,453 Actual Expenditure = $ 17 1,460 ,264 Expenditure in Excess of Revenue = $ (4 ,422,812) Should you have any questions on this Quarterly Fiscal Report, please feel free to contact myself or Kelly Patterson (Finance Director). Thank you for your assistance in addressing the requirements of our fiscal reporting requirements. Victoria Whitt Chief Executive Officer Attachment cc: Paula K. Stewart, Harnett County Manager Howard Penny, Harnett County Commissioner P.O. Box 9, West End, NC 27376 24 -Hour Access to Care Line: l -800-256-2452 TIY : l -866 -518-6778 or 71 l Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph & Richmond counties urac urac urac ,ccReD1Tl!!O ACCRE DI T£0 ACCR~OITCO He.>1l"I Carl Cer-cc,r ""'ota:tn H~~'trl ...,....t,.,..,.~ t,c.:, r& 5 IJI 2021 V I , •.t.tl(H'I ... '..1)' ''JI M .J.,.JQerr~..,t C.t~,,~~ o~,o·-: ::z 030220a HCBOC Page 27 Sandhills Center Fiscal Monitoring Report For the 6 Months Ending December 2019 Medicaid Budget Actual Year Item 2019-2020 To Date Revenues Medicaid Pass Thru 0 0 Budgeted Fund Balance Other Local Total Local Funds 0 0 County Appropriations (by County Includ ing ABC Funds) Anson 0 0 Guilford Harnett Hoke Lee Montgomery Moore Randolph Richmond Total County Funds 0 0 Local Management Entity Systems Ad min 0 0 Medicaid General Admin 14,673,572 7,053,734 Medicaid Mental Health/Substance Abuse Treatment Planning 4,016,788 2,015,999 Medicaid Intellectual/Developmental Disabilities Treatment Planni~g 6,967,897 3,378,486 Divis ion of Med ical Assista n ce Risk Reserve Funding S,46S,017 2,92S,62S Division of Mental Health/Intellectual Developmental Disabilit ies/ Substance Abuse Services Divi s ion of Med ical Assistance Medi caid Capitation Fund ing 242,127,597 121,718,707 All Other State/Federal Funding Total State and Federal Funds 273 ,250,87 1 137,092,552 Fund Balance 8,020,644 Total Revenues 281,27 1,515 137,092,552 Expenditures Local Management Entity Systems Ad min Intergovernmental Tra n sfe r 1,956,427 989,469 Medica id General Ad min 19,417,886 8,690,256 Medicaid Mental He alth/Substance Abu s e Treatment Planning 5,098,042 3,038,350 Med icaid Intellectual/Developmental Disabilities Treatment Planning 7,206,546 3 ,363,969 Medicaid Risk Reserve 5,465,017 0 Medicaid Provider Payments 242,127,597 125,604,112 State/Local Provide r Payments All Other State/Federal Provider Payments Total Expenditures 281,271,515 141,686,156 In Cash Balance LME-MCO Director State Budget Actual Year Total 2019-2020 To Date 15,000 0 . 473,259 217,238 217,238 488,259 217,238 217,238 55,000 27,500 27,500 9,674,000 4,837,004 4,837,004 199,679 149,759 149,759 58,000 38,477 38,477 240,000 120,000 120,000 60,775 30,387 30,387 208,857 104,429 104,429 844,000 422,020 422,020 132,525 66,264 66,264 11.472,836 5,795,839 5,795 ,839 79,253 258,898 258,898 7,053,734 2,015,999 3,378,486 2,925,625 21,866,773 21,199,633 21,199,633 121,718,707 4,787,831 2,473,293 2,473,293 26,733,857 23,93 1,823 16 1,024,375 22,398,789 0 61,093,741 29,944,901 167 ,037,453 5,363,815 2,084,143 2,084,143 989,469 8,690,256 3,038,350 3,363,969 0 125,604,112 50,955,345 25 ,216,673 25,216,673 4,787,831 2,473,293 2,473,293 61,106,991 29,774,108 171,460,264 -4,422,812 2-11-20 030220a HCBOC Page 28