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Home My WebLink About020320aHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting February 3 , 2020 9:00 am 1. Call to order -Chairman Howard Penny 2 . Pledge of Allegiance and Invocation -Commissioner Barbara McKoy 3. Consider additions and deletions to the published agenda 4 . Consent Agenda A. Minutes B. Budget Amendments C. Harnett County Sheriffs Office requests approval to medically retiree Canine Tazz and se ll him to his current handler for $1.00. D . Harnett County Public Library requests approval to accept the LSTA Grant for $1,096. Thi s grant was awarded to Mary Atkinson as a continuing education scholarship to attend the 2020 Evergreen International Conference in Georgia. Thi s is a reimbursement grant with no match required. E. Administration requests approval of the revised FY 2020-2021 Budget Calendar. F. Emergency Services requests approval of the creation of two n e w paramedic positions, at a grade 109 totaling $137,096 including salary and benefits, for the Community Paramedic program. This will be grant funded for three years by the Duke E ndowment Fund with funds paid to Harnett Health System and reimbursed to the county for personnel costs . 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. Resolution by the Hamett County Board of Commissioners To Preserve and Defend the Constitutions of the United States and North Carolina 8. Presentation on the Erwin Elementary School project, Hamett County Superintendent Aaron Fleming and Tom Hughes with SfL+A Architects 9. County Manager's Report -Paula Stewart, County Manager Page I of 2 10. New Business 11. Closed Session 12. Recess Following the regular meeting, at 11 :45 am the Harnett County Board of Commissioners will host their 2020 Legislative Luncheon where they will discuss the County's leg i slative priorities with Harnett County's legislative delegation. Page 1 of 2 Agenda Item ----=4_-A;;.:.... __ HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting January 21, 2020 The Harnett County Board of Commissioners met in regular session on Tuesday, January 21 , 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Members absent: Staff present: Howard Penny, Jr., Chairman Mark B. Johnson, Commissioner Gordon Springle, Commissioner Joe Miller, Vice Chairman Barbara McKoy, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Penny called the meeting to order at 6:00 pm. Commissioner Johnson led the Pledge of Allegiance and invocation. Chairman Penny called for any additions or deletions to the published agenda. Commissioner Springle moved to approve the agenda as published. Commissioner Johnson seconded the motion that passed 3 -0 . Commissioner Springle moved to approve items on the consent agenda. Commissioner Johnson seconded the motion, which passed 3 -0. 1. Minutes: January 6, 2020 Regular Meeting January 10, 2020 Work Session 2. Budget Amendments: 736 Emergency Services Code 1104410 523030 1104410 380840 866 Emergency Services Code 1104411 529090 1104411 557000 Public Safety Supplies Contribution & Donations EMPG 2019 Capital Outlay -Vehicles 4,200 increase 4 ,200 increase 13 ,999 decrease 13 ,999 increase January 21, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 4 3. Tax rebates, refunds and releases (Attachment 1) 4. Harnett County Parks and Recreation requested approval of a change order in the amount of $121 ,009.12 to the grading contract with MRP Grading for Patriots Park. The contractor discovered a large amount of unsuitable soils during construction of the driveway while crossing the wetland area that bisects the park. Additional labor and materials are needed to remove the existing soil and stabilize the soils to complete the driveway to the secondary field and parking area. The change order also includes the additional supplies and labor to install the head wall and wing walls on the box culvert that spans the wetland area. These were not part of the original scope. Another item added to the original contract is the installation and gravel for the driveway and parking lot. The contractor is able to add this task at a price reasonable to the cost it would take the County to purchase the materials . Chairman Penny opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following citizens addressed the Board: Bill Ingraham of 604 Eisler Drive in Lillington Floyd Hein of 411 Rainey Drive in Anderson Creek Matt Nicol of 233 Pinewood Road in Sanford Katie Smith of Lillington Tammy Truelove of 179 Knight Estates Circle in Fuquay-Varina Steal Truviledy of7576 Hwy 421 in Lillington Chairman Penny addressed the audience including several citizens who did not speak but made it known that they were in support of commissioners adopting a constitutional rights protection resolution. Commissioner Springle moved to approve the appointments li sted below. Commissioner Johnson seconded the motion that passed 3 -0. Board of Health Dr. Laura Smith was reappointed to serve in the optometrist position for a three-year term expiring January 31 , 2023. Dr. Kirn Fowler was appointed to serve in the engineering position for a three-year term expiring January 31, 2023. Stacie Hogan was appointed to serve in the pharmacist position for a three-year term expiring January 31, 2023 . Hamett County Planning Board Chris Horne was appointed to serve on this Board representing District 3 for a three-year term expiring December 31, 2022. January 21, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 4 Town Of Angier (ETJ) Chris Hughes was reappointed to serve on both the Angier Planning Board and Board of Adjustment for a two-year term expiring December 31, 2021. Commissioners will finalize Hamett County's legislative priorities during their upcoming work session. Mr. Haney, at the request of Chairman Penny, briefly reviewed the legislative priority process for the audience. Mr. Snow presented for consideration the Board of Education's request for approval of an Application -Public School Building Capital Fund -NC Education Lottery Fund for $2,202,592 to purchase land for an elementary school and middle school in northwest Hamett County. Mr. Snow confirmed there is currently $2,977,178 available in the lottery fund for Harnett County. Mr. Snow said the Board of Education currently has three optional agreements to buy two real property sites in northwest Hamett County. He read the following itemization totaling $2,202,592 provided by the Board of Education: I) 40 acre tract on Rollins Road owned by Beamon and Elizabeth Baker for $700,000, 2) 37.16 acre tract at the intersection of Christian Light/Rawls Church owned by Benny and Linda Wood for $728,244, and 3) 3 7 .16 acre track at the intersection of Christian Light/Rawls Church owned by Randall Wood for $678,348 , and 4) Due diligence purposes and estimated closing cost of $96,000 Mr. Snow noted this application was approved by the Board of Education earlier in the day. Commissioner Springle moved to approve the Application -Public School Building Capital Fund -NC Education Lottery Fund in the amount of $2 ,202 ,592. Commissioner Johnson seconded the motion , which passed 3 -0. Angie Stewart with Harnett County Economic Development petitioned the Board for a public hearing concerning a proposal that Harnett County participate in the North Carolina Department of Commerce, One North Carolina Fund Grant (One NC Grant) of economic incentives, which has been awarded to Pallet Consultants of North Carolina, Inc., a North Carolina Corporation (PCNC). PCNC is in the process of leasing, upfitting and reusing that industrial building located at 2 Dinan Road, Dunn, Hamett County, NC 28334, in order to establish and operate a pallet manufacturing facility . Hamett County must provide a 50% match ($50,000) which will be accounted through previously adopted local incentive agreements by Hamett County and the City of Dunn. Chairman Penny called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Penny closed public hearing. Commissioner Springle moved to approve the One NC Fund Local Government Grant January 21 , 2020 Regular Meeting Minutes Harnett County Board of Conunissioners Page 3 of 4 Agreement, and Company Performance Agreement with Pallet Consultants of NC. Commissioner Johnson seconded the motion, which passed 3 to 0. Ms. Stewart presented the following reports : Hamett County Public Health Activities -December 2019 NC Cooperative Extension Program Report -January 2020 Parks and Recreation FY 19-20 2°ct Quarter Report -Oct., Nov., & Dec. 2019 Johnston-Lee-Hamett Community Action, Inc. 's Community Services Block Grant -Community Anti -Poverty Plan Grant Application Ashley Deans, Hamett County's Community Relations Coordinator, provided an update on the recent Litter Sweep event. There was no new business or need for closed session. Commissioner Springle moved to adjourn the meeting at 6:39 pm. Commissioner Johnson seconded the motion, which passed 3 -0 . Howard Penny, Chairman Margaret Regina Wheeler, Clerk January 21 , 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 4 of 4 ATTAt;ttNir,1~ 1 1 Boa rd Report -...., Approved H C-BOC /-~I -ao Date 01/21/2020 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason --__,,,.,,.....,..---BmN.umber Adjustment Business closed William R. Tyson Tax Administrator 0002264235-2019-2019-0000-00 0002258286-2019-2019-0000-00 Type Received ·Amount Refur:id Amount ·---·Name BUS 380.39 106.47 RANDY T POPE BUS 62.35 62.35 PAUL KINSEY HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session December 10, 2019 The Harnett County Board of Commissioners met in work session on Tuesday, December I 0, 2019, in Conference Room A, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Members absent: Staff present: Howard Penny, Chairman Gordon Springle, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner Joe Miller, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Penny called the meeting to order at 9:00 am and led the Pledge of Allegiance and Invocation. The following agenda was before the Board: ;ii> Call to order, Pledge of Allegiance and Invocation ;ii> Town of Lillington's request for sewer capacity ;ii> Consider YMCA's request for waiver ;ii> Development Services -review of upcoming public hearings: Proposed Zoning Change: Case# PLAN 1911-0001, 3.0 +/-acres; Pin # 0642-72-2455; From RA-40 to RA-30 Zoning District; SR #1412 (Christian Light Road); Hector's Creek Township Proposed Zoning Change: Case# PLAN 1911-0002, 1.123 +/-acres; Pin # 0682-23-3296.000; From RA-30 to Commercial Zoning District; SR# 1538 (Mabry Road); Neill's Creek Township Proposed Zoning Change: Case# PLAN 1911-0003, .912 +/-acres; Pin # 0655-70-5277.000; From RA-30 to Industrial Zoning District; SR# 1415 (Rawls Church Road); Hector's Creek Township. ;ii> Veterans Treatment Court Funding Discussion ;ii> County Manager's Report: Various project updates December 16, 2019 Regular Meeting Agenda Review Review applications to serve on Boards and Committees -CAMPO Alternate Invitations and upcoming meetings ;ii> Closed session » Adjourn December 10, 2019 Work Session Minutes Harnett County Board of Commissioners Page 1 of 3 Steve Ward , Harnett Regional Water (HRW) Director, presented the Town of Lillington 's request to purchase 500,000 gallons per day in our gravity wastewater interceptor that runs to Fuquay-Varina north of the river. He noted that the Town of Lillington does not currently own capacity in the line. Mr. Ward said that the Town of Angier owns 1,000,000 gallons per day of capacity in the line and that they paid $1.40/gal ten years ago. Mr. Ward stated the 500,000 gallons of capacity requested by Lillington would total approximately $900,000, which Lillington would like to spread out over 10 years. Discussions continued . It was the consensus of the Board to move forward. Regarding the YMCA's request for reimbursement of $24,615, Mr. Ward explained that nothing HRW required of them made their fees escalate. He said Mr. Houp 's engineer came to the county with a plan, determining what flow they needed and saying they needed a 2" line. Mr. Ward said $24,615 is the cost of the water and sewer system development fees and a meter. Commissioners will consider the request for reimbursement during their upcoming regular meeting. Mark Locklear and Jay Sikes, Development Services, reviewed the following proposed zoning changes scheduled for upcoming public hearing on December 16 , 2019: Proposed Zoning Change: Case# PLAN 1911-0001 Landowner/Applicant: B.F. Kendall Heirs c/o Hettie Kendall Fultz / Charles Dustin Blackwell; 3.0 +/-acres ; Pin# 0642-72-2455; From RA-40 to RA-30 Zoning District; SR #1412 (Christian Light Road); Hector's Creek Township Proposed Zoning Change: Case # PLAN 1911-0002 Landowner/Applicant: Mike & Michele Freeman / Michele Freeman; 1.123 +/-acres; Pin # 0682-23-3296.000 ; From RA-30 to Commercial Zoning District ; SR# 1538 (Mabry Road); Neill 's Creek Township Proposed Zoning Change: Case# PLAN 1911-0003 Landowner / Applicant: J & M GSO FV LLC ; .912 +/-acres ; Pin # 0655-70- 5277 .000; From RA-30 to Industrial Zoning District; SR# 1415 (Rawls Church Road); Hector's Creek Township. Mr. Haney distributed a handout "Fiscal Year 2016-2020 Harnett County Employee Turnover". Commissioners requested more information to try to understand why employees are leaving at such a rate. Mr. Haney lead discussions regarding funding for the District l lA Veterans Treatment Court. Harnett County Veteran Services Director Eric Truesdale and Veterans Treatment Court staffer Mark Teachey were present. The Veterans Treatment Court was expected to develop a funding plan once their grant expired. Mr. Haney talked about efforts to secure funding as well as possible options for future funding. He noted there is a one-time $150,000 allocation pending in the General Assembly. Staff noted that the County had budgeted monies in the current budget to help fund the court program through June 2020 if no other funds became available . Lee County has also approved some funding for the program. It was the consensus among the board December 10 , 2019 Work Session Minutes Harnett County Board of Commissioners Page 2 of 3 members to consider approving a budget amendment for $134,000 minus Lee County's contribution during their upcoming regular meeting. Mrs. Stewart reviewed the draft December 16, 2019 regular meeting agenda. She asked if commissioners had any questions regarding the proposed CIP, noting that the Board of Elections voting equipment replacement for $334,278 had been moved in FY 2022 instead of FY 2023. Commissioners reviewed appointments for consideration to serve on boards and committees. Commissioner Springle agreed to serve as an alternate for Chairman Penny on CAMPO. Chairman Penny and Mr. Price provided a brief update on a recent meeting with CAMPO representatives. Mrs. Honeycutt responded saying it looks like $1.2 Million will be added to the County's fund balance this year, which is around 26 percent, estimated $21 Million unassigned. Commissioner McKoy moved that the Board go into closed session for the following purposes: 1) To instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property; and 2) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)(5)&(6). Commissioner Springle second the motion that passed 3 -0. Commissioner Springle moved that the Board come out of closed session. Commissioner McKoy seconded the motion that passed 3 -0. Commissioner Springle moved to adjourn the meeting at 11 :04 am. Commissioner McKoy seconded the motion that passed 3 -0. Howard Penny, Chairman December 10, 2019 Work Session Minutes Harnett County Board of Commissioners Page 3 of 3 Agenda Item L/-e, COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section I. To amend the Library budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1106170 53 1040 LSTA TRAINING -TRANSPORTATION $294 1106170 531030 LSTA TRAINING -LODGING $462 11061 70 531050 LSTA TRAINING -REGISTRATION $340 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1106170 330210 LSTA FEDERAL $1,096 EXPLANATION: To budget LSTA grant funds awarded by the State Library. Grant LS-00-19-0034-19 APPROVALS: Section 2. Copies of this budget amendment s hall be furnis hed to the Cler their direction. Adopted this ___ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board pu.-.,L...Jc_, ~(µ.J- County Manager ( date; e Budget Officer and the Finance Officer for Howard Penny, Jr., Chairman Board of Commi ssioners Datt: -(\.--d-0 Jaoua,y7.20'20 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be mode to the annual budget ordinance for lhe fiscal year ending June 30, 2020. Sectton 1. To amend the Board of Education Captial Reserve fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 5905910 598400 INTERFUND TRANS • CAP PRJT 1$731.900 5905910 601020 BOE· CAPITAL OUTLAY 1$1.4 70,692 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE l 5905910 330310 LOTIERY FUND PROCEEDS $2,202.592 EXPLANATION: TO ADJUST BUDGET TO ACCOUNT FOR RECEIPT OF LOTTERY PROCEEDS FOR THE PURCHASE OF LAND FOR NW HARNETT ELEMENTARY PROJECT AND FUTURE NW MIDDLE SHOOL PROJECT. APPROVALS : j01hv Dept Head (dote) Section 2. Copies of this budget amendment shall be furnishe Officer for their d irection . Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler. Clerk to the Boord Howard Penny Jr. Chairman Boord of Commissioners DECREASE COUNTY OF HARNETT BUDGET ORDINA NCE AMENDMENT BE IT ORDAINED by the Governing Board of the Co un ty of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fi scal year ending June 30, 2020. Section I. To amend the NW Harnett Ele mentary Sc ho ol project to acc urately account for cost of land purchases. EXPENDITURE AMOUNT ORG OBJECT PROJE CT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE NHE I 9 CAPTL LAND LAND LAND ACQUISITION $1 ,268,100 NHE19 CAPTL CONTINGENCY CONTINGENCY CONTINGENCY $1,268,100 REVE NUE AMOUNT ORG OBJECT PROJE CT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE NHE19 INTERF TRNSFROM LOTTERY TRANS FROM LOTTERY NHE19 INTERF TRNSFROM CAPRES TRANS FROM BOE CAP RESRV $73 1,900 NHE19 INTERF TRNSFROM SPREVENUE TRANS FROM SPECIAL REV $1,268,100 EXPLANATION: TO ADJUST BUDGET TO REFLECT ACT UA L COST TO PURCHASE LA ND AND ITS SHAR E OF CLOS ING COST FO R THIS PR OJE CT. APPROVALS : DECREASE $2,000,000 Dept Head (date) P0,, . ....)... c.., 1( \t:t •• le., • .- e Officer (pate Coun ty Manager (date} . 1-1-)~~l.o Section 2 . Copie s of this budget amendment shall be furni shed to the C lerk to th e Board, and to the Budget Officer and the Finance Officer for their direction. Prepared by Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, C lerk to the Board alco,,ts Howard L. Penny, Jr., C hairman Board of Commissioners l~Jb Board Meeting Agenda Item Agenda Item 4 -C. MEE TING DATE: February 3, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SU BJECT: Retire Canine Tazz REQUESTED BY: Sheriffs Office REQUEST: Sheriff Wayne Coats requests approval to medically retire Canine Tazz. T azz is a male Malinois canine who is 6 years old and needs to be medically retired . Sheriff Coats is also requesting that the County sale Tazz to his current handler Johnathan E dwards for the sum of$ 1.00 FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\gwheeler\AppData\Local\Microsoft\ Windows\INetCache\Conte nt.O utlook\OZM K66X9\agendafo rm 2020 Tazz .do cx Page I o f I Board Meeting Agenda Item Agenda Item hJ -D MEETING DA TE: February 3, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Acceptance ofLSTA Grant REQUESTED BY : Harnett County Public Library REQUEST: The Hamett County Public Library respectfully requests to accept the LST A Grant LS-00- 19-0034-19 in the amount of $1,096. This grant was awarded to Mary Atkinson as a continuing education scholarship to attend the 2020 Evergreen International Conference in Georgia. This is a reimbursement grant with no match required. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P:\BOC\agendaform2020.docx Pag e I of I COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending Ju n e 30. 2020. Section I. To amend the Library budget, the appropriations are to b e changed a s follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION O F CODE INCREASE DECREASE l 106 170 53 1040 LSTA TRAINING-TRANSPORTATION $294 1106170 531030 LSTA TRAINING -LODGING $462 1106170 531050 LSTA TRAINING -REGISTRATION $340 ... ~ \ ., ~ ' ,, - .... ' ' ~ l I REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION O F CODE INCREASE DE CREASE 1106 170 330210 LSTA I FEDERAL $1,096 r EXPLANATION: To budget LSTA grant fu nds awarded by the State Library. Grant LS-00-19-0034-19 APPROVALS: Fi nance Officer (date) County Manager (date) Section 2 . Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Fi nance Officer for their direction. \d opted this ___ da'.I' o f ________ , 2 0 Margaret Reg ina Wheeler, Clerk to the Board aduotz Howard Penny, Jr., Chairman Board of Commissioners JanP,W)7.2020 DocuSign Envelope ID : 70F3EB4B-0388-429F-81 F2-4214C588EEAD State Library of North Carolina Continuing Education Scholarship Grant Application Applicant:The eligible library applying for the grant award . Participant: lndividual(s) receiving the educational content. The participant must be an employee of the applicant library . Authorizing Official : The person at the institution that is able to accept federal grant funds on the institutions behalf . This person is generally a county or city manager, governing board chair, dean, or CFO. In most cases the library director is NOT the authorizing official. LSTA Library Services and Technology Act: The federal program through which the State Library of NC (SLNC) receives funding for the Continuing Education Scholarship Grants. LST A is a program of the Institute of Museum and Library Services (IMLS). IMLS: Institute of Museum and Library Services . The federal agency that awards LSTA funds to SLNC for administering in the State of North Carolina. Contact Information Name of Appl icant Library: Harnett County Public Library Library Mailing Address : 601 S. Main Street Participant Name: Mary Atkinson Participant Email : matkinson@harnett.org Library Director Name : Angela McCauley Library Director Email : amccauley@harnett.org Lillington NC 27546 Participant Position Title: Library Program Specialist Participant Phone : 910-814-6352 Authoriz ing Offic ial Name : Paula Stewart, Harnett County Manager Authorizing Official Email : pstewart@harnett.org DocuSign Envelope ID: 70F3EB4B-0388-429F-81 F2-4214C588EEAD Grant Application and Requirements Please verify that you have completed the following: ~ I have reviewed the Continuing Education Grant Guide found on the SLNC website and understand the grant requirements and process details . Ga I have discussed this Continuing Education event with SLNC's Continuing Education Consultant, as needed. ~ I have discussed this application with my library director and he/she approves of my application for these grants funds. Grant Details 1. Name of Continuing Education Event: Evergreen International Conference 2020 2. Provide a Brief Description of the Continuing Education Event: The Evergreen International Conference brings together developers and users of the ILS used in the library. Topics include upgrades, user tips and 3. URL for the website or details: https://evergreen-i Is. org/conference/2020-evergreen-international-conference/ 4 . Are you presenting at the Continuing Education Event: Yes x No 5. Based on preliminary information available about the event at this time, please list 3-4 sessions you plan to attend based on your library's needs.: There are no specific sessions listed, but I would focus on cataloging, customer service, authority control sessions and appropriate roundtables and discussions. 6. State event is occuring: GA 7. Event start date : 04/22/2020 8. Event end date : 04/25/2020 DocuSign Envelope ID: 70F3EB4B-0388-429F-81 F2-4214C588EEAD Budget In this section you will provide information regarding your estimated expenses to participate in the event outlined above. The budget table provided below lists allowable grant cost categories. Maximum grant award is $1,000 for in-state conferences and $2,500 for out-of-state conferences. There is a no match requirement. Costs will be reviewed by the SLNC to determine if they are allowable, reasonable, and necessary . Care should be taken to plan for the most efficient and economical method of travel. If no expenses are estimated for a category, please enter 0.00 Estimated Amount Source for Estimate/Explanation Conference Registration fee $ 340 Lodging $ 462 Airfare $ 194 Airfare baggage fee $ 50 Airport-transportation fees $ 50 Uber to and from airport Rental car/fuel charges $ 0.00 Mileage $ 0.00 Total of Estimated Allowable Expenses: $ 1,096.00 Grant Request Amount: $ 1096 .00 DocuSign Envelope ID: 70F3EB4B-0388-429F-81F2-4214C588EEAD Impact Statement library Services and Technology Act {LSTA) funds are federal funds awarded to the State library of North Carolina annually by the Institute of Museum and library Services {IMLS). The funds are governed by the purposes and priorities set forth by the US Congress, in conjunction with the Office of Management and Budget's {0MB) Uniform Grant Guidance, for allowable uses of federal funds . The State library of North Carolina Continuing Education Scholarship Grants utilize LSTA funds and must address one of the LSTA Priorities in order to be eligible for these grant funds. 1. Describe the knowledge, skills, or information the participant anticipates gaining as a result of attending this conference. I will be exposed to peers who can offer insight to current cataloging rules and tips, using the updated Evergreen ILS . I will attend lectures and trainings that could include authority control ; such as creating and adding or importing records. There will be numerous roundtables that will be educational and enlightening. 2. Continuing Education Scholarship Grants funded by LSTA are meant to ultimately benefit the library's end users. What target audience/s will the participant be focusing on while attending the conference and how will that target audience benefit from participant's newly acquired knowledge and/or skills? The information and training I gain from the conference will be shared with my coworkers. All the cataloging tips , rules , and changes in the rules will be shared with fellow catalogers. I will also share all new library news, best practices, and predicted trends with coworkers. DocuSign Envelope ID: 70F3EB4B-0388-429F-81F2-4214C588EEAD Application Certification and Signatures If awarded this CE Grant, do you agree to complete follow-up evaluations for State Library of North Carolina reporting on the impact of your experience? The first evaluation is with the initial funding reimbursement request. and a second is requested approximately 6 months after the conference . You are electronically signing this applicat ion and certifying that all the information provided on this application is true and accurate to the best of your knowledge . A copy of the app lication will be emailed to the participant and the library director listed above. 11/27/2019 Participant Signature Date Signed Mary Atkinson Participant Name 11/28/2019 Library Director Signature Date Signed Angela McCauley Library Director Name DocuSign Envelope ID: 184BB3D7-D657-4D4B-A682-F1C05B9ED051 GRANT AGREEMENT LST A 2019-2020 CE Schol Grant State Project Code: NC-19-_6_1_ Th. . b d b Hamett County Public Library 1s 1s an agreement y an etween, hereinafter referred to as "the Library," and the State Library of North Carolina, Department of Natural and Cultural Resources , hereinafter referred to as the "State Library." Insti tution and/or Library Name: Hamett County Public Library Mailing address: PO Box 1149 City, State, ZIP: Lillington NC 27546 Project manager name/title: Mary Atkinson Project manager telephone: 910-814-6352 Project manager email: matkinson@ hamett.org D UNS number: 159665603 Federal Employer Identification Number: 56-6000306-J Indirect cost rate for this award: N I A Library fiscal year ending date: June 30 Federal Award Id entification Information required by 2 CFR 200.331 Federal Award ID number: LS-00-19-0034-19 Federal Award Date: January 11 , 2019 Grant Award Period Start and End Date: July I , 2019-June 30, 2020 Amount of Federal Funds Obligated by this Action: $_1_09_6 ____ _ Federal Award Project Description as required by FF AT A: LST A State Grants Contact information for awarding official: Catherine Prince, Federal Programs Cons ultant, State Library of North Carolina, 4640 Mail Service Center, Raleigh, NC, 27699-4600, 919-814-6796, catherine.prince@ncdcr.gov. CFDA Name I Number: LSTA State Grants/ 45.310 This award is not R&D. The State Library has agreed to fund this grant with federal Library Services and Technology Act (LST A) funds to be di sbursed through North Carolina Accounting System accounting fund 46011495410145. IN CONSIDERATION OF RECEIVING THE ABOVE REFERENCED GRANT FUNDING, THE LIBRARY HEREBY AGRE.ES TO: I. Accept and administer an LSTA grant from the State Library in the amount of$ _10_9_6 __ _ for costs associated with the project represented in the Library 's grant application, grant award letter, and any amendments thereto. 2. Abide by all Grant Provisions as certified in this document and the grant application; including any certifications submitted with this grant agreement such as Children 's Internet Protection Act (CTPA) Compliance and Certification Regarding Debarment and Suspension; Lobbyi ng; Federal Debt Status; and Nondiscrimination. 2 019-2020 LST A Grant Agreement page I of5 DocuSign Envelope ID: 184BB3D7-D657-4D4B-A682-F1 C05B9ED051 3. Regularly infonn the State Library on the progress of project activities as defined in the grant application. 4. Encumber and expend project funds (grant and matching) • only upon or after the effective date of this grant agreement and before its tennination; • in accordance with the project budget as submitted with the project application, or as modified in the grant award letter, or as amended and approved by the State Library; and • in accordance with all applicable local , state and federal laws and regulations. 5. Ex pend project funds in a manner that ensures free and open competition. 6. Submit grant reimbursement requests with appropriate documentation of eligible project expenditures (grant and matching) as defined in the grant application, at least quarterly, on or before October I 5, January I 5, and April 15. 7. Submit grant progress reports, briefly describing current and anticipated project expenditures and project activities , as requested by the State Library. 8. Complete all project expenditures (grant and matching) by June 30, 2020, or by the termination date of this agreement as amended by mutual consent. 9. On or before July 15, 2020, submit a single request for reimbursement. 10. If eligible, the Library and all subgrantees shall: (a) ask the North Carolina Department of Revenue for a refund of al I sales and use taxes paid by them in the perfonnance of this Contract, pursuant to N.C.G.S. 105-164.14; and (b) exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports. 11. Request prior written approval from the State Library for any equipment with a per unit price above $5,000. List this equipment on the State Library Annual Equipment Tracking Survey, provided each January, for the rema inder of its useful life. If fair market value at the time of s urplus or disposal exceeds $5,000, disposal must be cleared with the State Library. 12. Acknowledge the Institute of Museum and Library Services in all related publications and activities in conjunction with the use of grant funds as follows: "Thi s publication/activity/program/etc. was supported by grant funds from the Institute of Museum and Library Services under the provisions of the federal Library Services and Technology Act (LST A) as administered by the State Library of North Carolina, a division of the Department of Natural and Cultural Resources (IMLS grant number LS-00-19-0034-19)." Submit a copy of any publications or materials produced under the grant to the State Library. 13. Provide library services resulting from the grant to all members of the community served, in compliance with all Federal statutes relating to non-discrimination on the basis of race , color, national origin, sex, handicap, or age. 14. Request prior written approval from the State Library for any subcontracting or assignment to any subgrantee or assignee. Neither the Library nor any subgrantee or assignee is relieved of th e duties and responsibilities of this agreement. Subgrantees and assignees agree to abide by the terms of this agreement and must provide all information necessary for the Library to comply with the terms of this agreement. 15. Only approved, awarded expenditures are allowable; any funds not expended as defined in the grant application will be repurposed by the State Library upon termination of this agreement. 20 I 9-2020 LST A Grant Agreement page 2 of5 DocuSign Envelope ID: 18488307-D657-404B-A682-F1C05B9ED051 16. Submit a final report to the State Library by August 31, 2020, providing a description of project expenditures, a narrative of project activities, and other elements required by the funder. 17. Certify upon completion of the grant that grant funds were received, used , and expended for the purposes for which they were granted. 18. Complete the Single Audit Certification as directed and maintain adequate financial records to ensure complete reporting, and retain programmatic, financial, and audit records relating to the grant for a minimum of three years from the due date of the final grant report at the end of the Five Year Plan, or until all audit exceptions have been resolved , whichever is longer. Provide access upon request to the Department of Natural and Cultural Resources, Office of the State Auditor, Institute of Museum and Library Services and the Comptroller General or their designees, to all records and documents related to the award, including audit work papers in possession of any auditor of the Library. 19. Ensure that grant funds are audited in compliance with state and federal audit requirements for local governments and public authorities, institutions of higher education, and non-profit organizations, and, as applicable, according to the standards of 2 CFR 200, Subpart F -Audit Requirements, as supplied by the Executive Office of the President, Office of Management and Budget, Washington, DC. 20. Comply with the requirements of North Carolina General Statute l43C-6-23: "State grant funds: administration; oversight and reporting requirements" and the corresponding rules of North Carolina Administrative Code, Title 9, Subchapter 03M, "Uniform Administration of State Grants," including submission ofrequired financial reports within six months (or nine months for $500,000 threshold) of the end of the Library's fiscal year(s) in which grant funds are received. 21. The State Auditor and the using agency 's internal auditors shall have access to persons and record s as a res ult of all contracts or grants entered into by State agencies or political subdivisions in accordance with General Statute 147-64.7 and Session Law 2010-194, Section 21 (i.e., the State Auditors and internal auditors may audit the records of the contractor during and after the term of the contract to verify accounts and data affecting fees or performance). 22. File with the State Library a copy of the Library 's policy addressing conflicts of interest that may arise involving the Library's management employees and members of its board of directors, commissions, or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Library's employees or members of its board, commissions, or other governing body , from the Library 's disbursing of grant funds and local matching fund s and shall include actions to be taken by the Library or the individual, or both, to avoid conflicts of interes t and the appearance of impropriety. (N.C.G.S. 143C-6-23(b )). The pol icy s hall be tiled before the State Library may disburse the grant funds, unless the Library is covered by the provisions ofN.C.G.S. l60A-479. l land 14-234. 23 . File with the State Library the Library 's sworn written s tatement completed by the Library's board of directors or other governing body stating that , purs uant to N .C.G .S. 143C-6-23( c ), the Library does not have any overdue tax debts, as defined by N.C.G.S. I 05-243.1 , at the federal, State, or local level. The policy shall be filed before the State Library may di s burse the grant funds, unless the Library is covered by the provisions ofG.S. 160A-479.1 I and 14-234. THE ST ATE LIBRARY AGREES TO: I. Award LST A grant fund s to the Library in the amount and under the terms and conditions stated above, s ubject to the availability of funds . 2 0 I 9-2020 LST A Grant A greement page 3 of5 DocuSign Envelope ID: 184BB3D7-D657-4D4B-A682-F1C05B9ED051 2. Pay LST A grant funds upon receipt of reimbursement requests for approved, awarded expenditures submitted by the Library. Pay by J un e 30, 2020, all approved requests received on or before April 15, 2020, and by A ugust 3 1, 2020, all approved requests received by July 15, 2020. 3. Assist the Library as appropriate and necessary with the imp lementation of this project. Provide monito r ing and oversight through a combination of periodic emai ls, calls , visits, and review of reimbursement requests and reports. 4 . Report on this project to the federal funding agency, the Institute of Museum and Library Services, and the North Carolina Office of State Budget and Management in accordance w ith all applicable federal and state requirements. THIS AGREEMENT is in effect upon s igning by all parties. It may be amended, if necessary, upon the mutual acceptance of a written amendment to this agreement signed and dated by the Library and the State Library. Such amendment(s) shall state any and/or all change(s) to be made. This agreement may be terminated by mutual consent with 60 days' prior written notice or as otherwise provided by law. Returning signed agreements signifies accepting the grant award; awards not accepted by: Feb. 15 , 2020 may be withdrawn. Signature, Library Director Angela McCauley Printed Name [Please sign below.] Signature, Loca l Government or Institut ional Representative Paula Stewart Printed Name Signature, Timothy G. Owens, State Librarian llilS INSTRUMENT HAS BEEN PREAUO!TED IN lliE MANNER REQU IRED BY lliE LOCAl GOVERNMENT BUDGET A S CONTROLACT Of\QJ .h11 AJ Fl~·I"~ 2.D2 0 20 19-2020 LST A Grant Agreement 12/19/2019 Date 12/23/2019 Date County Manager Title 12/2 3/2 019 Date page 4 of5 OocuSign Envelope ID: 18488307-0657-4048-A682-F1C0589E0051 GRANT PROVISIONS The following state and federal provisions apply to the LST A grant program. Libraries awarded grants must agree to comply with these provisions. 1. Grant Agreement and Timing of Expenditures Official notification of the grant award must be received from the State Library and a grant agreement (formal agreement between the grantee and the State Library) signed by both the representatives of the library and the State Librarian before any funds may be encumbered or expended for the project. 2. Allowable and Unallowable Costs Grantees must carry out the grant project according to the approved grant application, and all federal funds must be expended solely for the purpose for which a grant was awarded. The following costs are unallowable and may not be proposed as grant project costs: bad debts, contingencies, contributions and donations, entertainment, fines and penalties, under recovery of costs under grant agreements (excess costs from one grant agreement are not chargeable to another grant agreement). 3. Legal and Regulatory Compliance Grantees must expend grant funds in accordance with all applicable local, state, and federal laws and regulations. 4 . Budget Revisions and Programmatic Changes Grantees must not deviate from the approved budget and plan for carrying out the grant project as contained in the approved grant application unless prior approval is obtained from the State Library. 5 . Records Retention Grantees must maintain adequate records to ensure complete reporting , and retain programmatic and financial records relating to the grant for a minimum of three years from the due date of the final grant report at the end of the Five Year Plan, or until all audit exceptions have been resolved , whichever is longer. 6 . Free and Open Competition Purchases made from grant funds must be carried out to ensure free and open competition to the extent possible. Libraries eligible to purchase under state contract may use this option for grant purchases. 7. Debarment & Suspension Transactions for the purposes of this grant will not knowingly be made with parties who have been debarred or suspended from receiving Federal financial assistance under Federal programs and activities (Debarment and Suspension Certification). See Excluded Parties List System at https://www.sam .gov . 8 . Equipment Purchases and Inventory Equipment with a per unit price above $5,000 requires advance written approval from the State Library. If fair market value at the time of surplus or disposal exceeds $5,000, disposal must be cleared with the State Library . 9. Publicizing & Acknowledging Funds Grantees are required to credit IMLS/LSTA in all related publications and activities in conjunction with the use of grant funds. Grantees should publicize grant-supported activities in available and appropriate media. The following statement must be used when meeting these requirements: "This publication/ activity/program was supported by grant funds from the Institute of Museum and Library SeNices under the provisions of the federal Library SeNices and Technology Act as administered by the State Library of North Carolina, a division of the Department of Natural and Cultural Resources .· Copies of any publications or materials produced under the grant must be submitted to the State Library. IMLS logos are available at http://www.imls.gov/recip ients/imls acknowledgement.aspx 10. Lobbying Grantees are prohibited by federal law from using grant funds to pay costs associated with lobbying Congress or the public for purposes of influencing elections, legislation, or the award of any federal funds. Grantees receiving an award of over $100 ,000 must file a certification regarding lobbying. 11. Non-discrimination All library seNices provided as a result of federal grant funds must be available without discrimination to all members of the community served . Participation may not be denied on the basis of race, color , national origin , handicap, age, or sex. Relevant legislation includes but is not limited to the following: Title VI of the Civil Rights Act of 1964 (42 U .S .C . 2000d through 2000d-4); Title IX of the Education Amendments of 1972 (20 U.S .C. 1681-1683); Section 504 of the Rehabilitation Act of 1973 (29 U .S.C . 794); The Age Discrimination Act (42 U.S.C. 6101 et. seq); 45 CFR 1110 -Nondiscrimination in federally assisted programs ; 45 CFR 1170 -Nondiscrimination on the basis of handicap in federally assisted programs and activities; 45 CFR 1181 -Enforcement of nondiscrimination on the basis of handicap in programs or activities conducted by the Institute of Museum and Library SeNices. 12. Trafficking in Persons Grantees must comply with 22 U .S.C . § 7104(9) which prohibits engaging in trafficking in persons , procuring a commercial sex act, or using forced labor. 13. Audit and Financial Reporting Requirements LST A grants must be audited in compliance with federal and state audit requirements for local governments and public authorities, institutions of higher education , and non-profit organizations. The following source documents outline the standards and requirements: • United States Office of Management and Budget (0MB) 2 CFR 200, Subpart F -Audit Requirements • North Carolina General Statute 143C-6-23 "State grant funds : administration; oversight and reporting requirements ," and the corresponding rules of North Carolina Administrative Code, Title 09, Chapter 03M, "Uniform Administration of State Grants." LEGAL REFERENCES: • 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (address grants and cooperative agreements pertaining to institutions of higher education, states, local governments, Indian tribes, and nonprofit organizations} • 2 CFR Part 3185 -Nonprocurement debarment and suspension • 2 CFR 3186 -Reauirements for drua-free workplace 201 9-2 020 LS T A Grant Agree ment page 5 of 5 DocuSign Envelope ID : 184BB3D7-D657-4D4B-A682-F1C05B9ED051 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION; LOBBYING; FEDERAL DEBT STATUS; AND NONDISCRIMINATION 1. DEBARMENT AND SUSPENSION The grantee shall comply with 2 CFR Part 3185. The undersigned, on behalf of the grantee, certifies to the best of his or her knowledge and belief that neither the grantee nor any of its principals: (a) Are presently excluded or disqualified; (b) Have been convicted within the preceding three years of any of the offenses listed in 2 CFR section l 80.800(a) or had a civil judgment rendered against you for one of those offenses within that time period; (c) Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR section 180.800(a); or ( d) Have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or default. Where the grantee is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this submission. The grantee is required to communicate the requirement to comply with 2 CFR Part 180 Subpart C (Responsibilities of Participants Regarding Transactions Doing Business With Other Persons) to persons at the next lower tier with whom the grantee enters into covered transactions. 2.LOBBYING As required by Section 1352, Title 31 of the United States Code, and implemented for persons entering into a grant or cooperative agreement over $100,000, the grantee certifies to the best of his or her knowledge and belief that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into of a cooperative agreement, or the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than appropriated Federal funds have been paid or will be paid to any person ( other than a regularly employed officer or employee of the grantee) for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall request, complete, and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. page 1 of2 DocuSign Envelope ID: 18488307-D657-4048-A682-F1C0589ED051 3. FEDERAL DEBT STATUS The undersigned, on behalf of the grantee, certifies to the best of his or her lrnowledge and belief that the grantee is not delinquent in the repayment of any Federal debt. 4. NONDISCRIMINATION As required by the Civil Rights Act of 1964, the Rehabilitation Act of 1973, the Education Amendments of 1972, and the Age Discrimination in Employment Act of 1975, as implemented at 45 C.F.R. Part 1180.44, the undersigned, on behalf of the grantee, certifies that the grantee will comply with the following nondiscrimination statutes and their implementing regulations: (a) Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000 et seq.), which provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or otherwise be subject to discrimination under any program or activity receiving Federal financial assistance; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq.), which prohibits discrimination on the basis of disability in Federally-assisted programs; ( c) Title IX of the Education Amendments of 1972, as amended (20 U .S.C. §§ 1681-83, 1685-86), which prohibits discrimination on the basis of sex in education programs and activities receiving Federal financial assistance; (d) The Age Discrimination in Employment Act of 1975, as amended (42 U.S.C. § 6101 et seq.), which prohibits discrimination on the basis of age in Federally-assisted programs; The undersigned further provides assurance that it will include the language of these certifications in all subawards and that all subrecipients shall certify and disclose accordingly. As the duly authorized representative of the grantee, I hereby certify that the grantee will comply with the above certifications. · Si~,m:~i~c.lX'tithorized Certifying Official Paula Ste wart County Manager Print Name and Title of Authorized Certifying Official 12/23/2019 Date I have attached my Contlict of Interest Policy My Conflict of Interest Poli cy is on file Certification Regarding Debarment and Suspension; Lobbying; e tc . X /Sl.'1.5'1,!IJ' C/Jed· /,ere (/all doc,1111e11/s have been rece,ved t111d all st.¢n11111res hm·e bem !!alhered page 2 of2 Amanda Duntz From: Sent: To: Cc: Subject: Attachments: Importance: Angela McCauley Thursday, January 2, 2020 4:19 PM Mary Atkinson Amanda Duntz FW: LSTA -CE Scholarship Agreement Executed Harnett_ CE_Schol_Ag reement_Executed.pdf High Grant agreement is attached . Let's plan to get together next week to discuss what we need to do . -Angela Angela McCauley Library Director I Harnett County Public Library Phone: (910) 893 -3446 I Fax : (910) 893-3001 Email : amccauley@harnett.org Address : 601 S. Main St. (Physical) I P.O . Box 1149 (Mailing) I Lillington , N.C. 27546 ,,,-:::---, Harnett )(~ COUNTY From: Haske, Jackie [mailto:jackie.haske@ncdcr.gov] Sent: Thursday, January 2, 2020 2 :34 PM To : Angela McCauley <amccauley@harnett.org>; Mary Atkinson <matkinson@harnett.org> Cc: Prince, Catherine <catherine.prince@ncdcr.gov> Subject: LSTA -CE Scholarship Agreement Ex ecuted Importance: High This email includes important information about your federally funded Library Services and Technology Act (LSTA) grant. Please share this information with all appropriate persons in your library and in any other relevant offices. Fully Executed Grant Agreement Attached is a fully executed digital copy of the grant agreement between your library and the State Library of North Carolina. This agreement became effective upon the date that all parties had signed, or July 1, 2019, whichever is later. From that date forward it is allowable to begin spending project funds. State Project Code Each grant award has its own State Project Code located at the top of the Grant Agreement. Be sure to u se this number in the subject line of any correspondence about your grant award. The St ate Project Code for this project is NC -19-61. Grant Reimbursement Grant payments are made on a reimbursement basi s. • June 30 -deadline for all expenditures • July 15 -final deadline to submit single reimbursement request Information on how to submit reimbursement requests can be found on our website . 1 Budget Revisions You must obtain prior approval from the State Library for any changes in the use of approved, awarded project funds. Budget Revision Requests must include proposed expenditure changes with a justification for the change(s). Information on how to submit budget revisions can be found on our website . Grant Acknowledgement A Sample Media Release is avai lable online and you are encouraged to customize this document when publicizing your grant award. Remember that any project announcements/programs/activities/ publications must acknowledge the Institute of Museum and Library Services (IMLS) using the following statement: "This project/program/service is made possible by funding from the federal Institute of Museum and Library Services (IMLS) under the provisions of the Library Services and Technology Act (LSTA) as administered by the State Library of North Carolina, a division of the N.C. Department of Natural and Cultural Resources (IMLS grant number LS-00-19-0034- 19)." Project Records Keep a project file of all grant-related documentation such as a copy of your original application, grant information and guidelines, award letter, signed grant agreement, copies of all LSTA Grant Reimbursement Request Forms with expenditure documentation, and the final report. Also keep copies of any publicity or other materials generated from the project so that you can include copies with your final report. The records retention requirements for LSTA grants are stated in the grant agreement. Final Report The link to the 2019-2020 Final Report, providing a description of project expenditures and a narrative of project activities, will be sent after your project is complete; the deadline for submitting the report is August 31. Single Audit Certification To close out your grant, you will need to complete a Single Audit Certification. The form will be sent to you in late summer 2020. The State Library is tasked with ensuring grantees are audited as required by 2 CFR 200, Subpart F. I wish you great success implementing your project and I invite you to contact me anytime questions arise at 919-814- 6796 or catherine.prince@ncdcr.gov Sincerely, Catherine M . Prince Catherine M. Prince Federal Programs Consultant NC Dept. of Natural and Cultural Resources 919 .814.67961 catherine.prince@ncdcr.gov 109 East Jones Street I 4640 Mail Service Center Raleigh , North Carolina 27699-4600 2 Jackie Haske Grants Assistant NC Dept. of Natural and Cultural Resources 919.814.6802 I jack ie.haske@ncdcr.gov 109 East Jones Street I 4640 Mail Service Center Rale igh , North Carolina 27699-4600 Facebook Twitter lnstagram YouTube Website NC Research. SL C Library Support. Talking Books. statelibrary.ncdcr.gov Email correspondence to and from this address is subject to the North Carolina Public Records Law and may be disclosed to third parties. 3 ~ ~Harnett ~(~ COUNTY L NORTH CA RO LINA Agenda Item ---=4~-E=--- August 19, 2019 August 21, 2019 September 26, 2019 November 12, 2019 November 18, 2019 November 26, 2019 December 16, 2019 February 11, 2020 February 17, 2020 March 9, 2020 May 4, 2020 May 15, 2020 May 18, 2020 Late May/early June 2020 By June 30, 2020 FY 2020-2021 Budget Calendar Capital Improvements Program (CIP) training for departments Project Notification Form due to notify Manager of new projects or requests to move future to funded projects Forms due from departments for CIP projects Manager submits recommended CIP to the Board of Commissioners Hold public hearing on the proposed CIP Work session on the proposed CIP Board adopts CIP Planning Retreat Budget forms distributed to departments and agencies Budgets due from departments and agencies ( except schools) Manager submits recommended budget to Board of Commissioners and public Legal deadline for school budget submission Budget Public Hearing Board of Commissioners holds budget work sessions Board of Commissioners adopts budget (legal deadline) stro ng roots • new growt h Board Meeting Agenda Item Agenda Item 4 -F MEETING DA TE: February 3, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Community Paramedic Program Personnel Request REQUESTED BY: Larry Smith, Emergency Services Director REQUEST: Emergency Services requests Board approval of the creation of two paramedic positions, at a grade 109 totaling $137,096 including salary and benefits, for the Community Paramedic program. This would require 2 additional Paramedic positions to ensure proper coverage. This program is a collaboration with Hamett Health Systems (Betsy Johnson & Central Hamett Hospitals). This will be grant funded by the Duke Endowment Fund with funds paid to Harnett Health System and reimbursed to the county for personnel costs. The grant is a three year term , afterward becoming a joint cost share program. The program is designed to assist the County 's citizens with better acces s to basic health care services in a non-emergenc y setting. This will ass ist with reducing hospital readmi ss ions, non-emergent visits to the emergency room , and non-emergent use of the 911 system. The community paramedic program would address issues that frequently arise in the home setting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwhee ler\AppData\Local\M icrosoft\ Wi nd ows\INetCache\Content.O ut lo ok\OZ MK6 6X9\Community Param edi c Req uest to Board.d ocx Page I of I Justification for 2 Paramedics for the Community Paramedic Program in the E.M.S. Division inclusion into the current 5400 2019/2020 Budget Harnett County Emergency Services respectfully requests two paramedic positions (12-hour shifts) to staff a Community Paramedic Program. This would require 2 additional Paramedic positions to ensure proper coverage. This program is a collaboration with Harnett Health Systems (Betsy Johnson & Central Harnett Hospitals). This will currently be grant funded by the Duke Endowment Fund with funds paid to Harnett Health System and reimbursed to the county for personnel costs. The grant is a three-year term, afterward becoming a joint cost share program. The program is designed to assist the County's citizens with better access to basic health care services in a non-emergency setting. This will assist with reducing hospital readmissions, non-emergent visits to the emergency room, and non-emergent use of the 911 system. The community paramedic program would address issues that frequently arise in the home setting including: Better management of healthcare at home for our vulnerable population Assistance with medication understanding and administration Explanation of patient's diagnosis Avoidance of recurring EMS usage Avoidance of recurring emergency department visits Working with patient's healthcare team to provide post-hospital care Follow-up and explanation of discharge instructions Assistance with connecting patients with healthcare and other available resources (DSS/Dept. of Aging etc.) EMS agencies in surrounding counties have implemented the program and have seen incredible success in the community. As stated above, in order to implement the program, we will need two new paramedic positions that will work a 12 hour shift covering 7 days. The new positions' total salary (grade 109) needs, base salary of $48,000.00 with inclusion of benefits, $68,548 with a total annual cost of $137,096. We would utilize current vehicles and associated equipment from current in-house inventories. If you would like any additional information or have additional questions, please let me know. Larry Smith, Director Harnett County Emergency Services Salary and Benefits Calculator effective July 1, 2018 Community Paramedic-12 hour shifts (salary grade 109), 2019-2020, EMS 1104450 Salary & Benefit Information Monthly Annually Hourly Daily (12 hrs) Salary Health Insurance Dental Insurance Life Insurance FICA Worker's Compensation Unemployment 401K Employee Clinic Retirement Benefit Value % of Salary ITotal Benefits & Salary $ 4 ,000.00 $ 769.10 $ 28 .82 $ 5.76 7.65% 3.63% 1.00% 2.00% $25.00 7.81% Life Insurance Calculator Salary to Next Thousand $ 48,000 $ $ $ $ $ $ $ $ $ $ $ $ 48,000 9 ,229 .20 345.84 69.12 3 ,672.00 1,742.40 480.00 960.00 300.00 3 ,748.80 20,547.36 43% 68,547.36 I .12000 X each thousand $ 5.76 Monthly Cost (Basic Life .10 & AD&D .02) $ 69.12 Annual Cost 2 Paramedics 12 hour shifts Total Salary Only Per Year $48,000/yr x 2 = $96,000/yr Total Salary with Benefits Per Year $68,548 x 2 = $137,096/yr $ 15.38 $ 184 .62 AGENDA ITEM 6 February 3, 2020 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE There are (5) vacancies on this committee. HARNETT COUNTY BOARD OF ADJUSTMENT Jamey Sharlow would like to serve as District 4 alternate a !Plication attached). There are vacancies for alternate members representing District 3, 4 and 5 on this Board. HARNETT REGIONAL JETPORT COMMITTEE There is a vacancy for District 4 . HISTORIC PROPERTIES COMMISSION There is (1) vacancy for District 3 and (1) vacancy for an alternate on this committee. LIBRARY BOARD OF TRUSTEES There are vacancies for District 2 and District 4. NONPROFIT COMMITTEE There is a Di strict 5 vacancy for this committee. First meeting on 3/9/2020. NURSING HOME COMMUNITY ADVISORY COMMITTEE There are (2) vacancies on this committee. SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION There is one vacancy to serve on this board. Shannon Eason From: Sent: To: Subject: Board: Voting District: Name: Address: City: Zip Code: Telephone: Email: Years of Formal Education: Civic and fraternal organizations: Why you would like to serve: Electronic Signature: Agreement: - Harnett Website Tuesday, January 21, 2020 11:14 PM Shannon Eason Application to Serve on a Board c~-:~~··-.;~ Harnett Web 51te Inquiry Receipt h "~)·F~~··. C () u N T V ._,_...._...~ . \' Hamett County Board of Adjustment District 4 Jamey Sharlow 695 Tylerstone Drive Fuquay Varina 27526 4247775643 jamey.sharlow@me.com 16 Town of Cary Zoning Board of Adjustment. Canandaigua Emergency Squad Boars of Directors Finger Lakes EMS Council County Representative. I recently moved into the area and enjoyed my time on the zoning. aboard of adjustment in my previous town: I offer experience and perspective and look forward to helping my new community! Jamey Sharlow I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above Terms of Acceptance. ..J\b ·. -1 tfw S · --J 1-LL-? u 1 Agenda Item __ 7.,_ __ Harnett COUNTY RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS TO PRESERVE AND DEFEND THE CONSTITUTIONS OF THE UNITED STATES AND NORTH CAROLINA WHEREAS, the Constitution of the United States is the Supreme Law of our nation; and www.h arnett .o rg WHEREAS, the Second Amendment to the United States Constitution states: "A well-regulated Militia being necessary to the security of a free State, the right of the people to keep and bear arms shall not be infringed"; and WHEREAS, Article 1, Section 30 of the North Carolina Constitution states: "A well-regulated Militia, being necessary to the security of a free State , the right of the people to keep and bear arms shall not be infringed"; and WHEREAS, it is further recognized that the Second Amendment to the United States Constitution guarantees that individuals have the right to keep and bear arms in a manner that shall not be infringed; and WHEREAS, the right to bear arms is a fundamental right for the protection of liberty and for the preservation of the United States and its Constitution; and WHEREAS, members of the Hamett County Board of Commissioners have taken an oath to defend and uphold the Constitutions of the United States and of North Carolina; and WHEREAS, the Hamett County Board of Commissioners are concerned about the passage of any bill or legislation which infringes the rights of the citizens of the County of Hamett to keep and bear arms or which may unduly restrict their right to the same; and WHEREAS, the Hamett County Board of Commissioners wishes to express it s deep and abiding commitment to protecting all Constitutional rights of citizens of the County of Hamett, including the Second Amendment of the United States Constitution. NOW THEREFORE BE IT RESOLVED that the Harnett County Board of Commissioners declares that the Board wi ll oppose, within the limits of the Constitution s of the United States and of North Carolina, any efforts to unconstitutionally restrict such rights, and to use s uch constitutional means at its disposal to protect the rights of the citizens of the County of Harnett to keep and bear arms. FURTHERMORE, the Hamett County Board of Commissioners implores the United States Congress and North Carolina Legislature to protect the rights of all law-abiding citizens to keep and bear arms under the United States Constitution. Duly adopted this the 3rd day of February, 2020. HARNETT COUNTY BOARD OF COMMISSIONERS Howard Penny, Chairman Joe Miller, Vice Chairman Mark B. Johnson Barbara McKoy C. Gordon Springle strong roots • new growth