HomeMy WebLinkAbout111819a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
420 McKinney Parkway
Lillington, North Carolina
Regular Meeting
November 18,2019
1. Call to order -Chairman Gordon Springle
6:00 pm
2. Pledge of Allegiance and Invocation -Commissioner Barbara McKoy
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax rebates , refunds and releases
D. Harnett County Tax Department requests approval of Property Tax
Exemption/Exclusion Late Applications.
E. Harnett County Parks and Recreation requests permission to accept $9,600 from the
Duke Energy Foundation Grant /Nature grant program. This grant will remove the
natural loblolly pines from the planted longleaf pines helping to restore the longleaf
pine ecosystem. Parks and Recreation is partnering with the NC Forest Service to
administer these grant funds . This grant has no cost share involved.
F. Hamett County Finance Officer requests approval of the Town of Angier's request
for FY2019 SRO Reimbursement in an amount not to exceed $70,021.94.
G. Hamett County Administration/Legal Services requests appro val of a lease agreement
with Wake Enterprises, Inc., on behalf of ARC of Hamett County, to lease rooms 121
and 143 at 200 Alexander Drive, Lillington to conduct education, training , and
support activities and services for an initial term of one year with the option to renew
for three additional three-year terms .
H. Harnett County Sheriffs Office request approval to accept a grant in the amount of
$21 ,387 from the FY19 Edward Byrne Memorial Justice Assistance Grant Program.
The funds will be used to purchase interview camera equipment and mobile printers
and/or other investigative equipment to support the Sheriffs Office needs. There is
no local match required .
I. National Hospice and Palliative Care Month -November 2019
1. Harnett County Workforce Development requests permiss ion to enter into a contract
for the FY 2019-2020 with the Triangle Workforce Development Board, which
administers the Workforce Innovation and Opportunities Act. The WIOA grant is a
federal grant that currently provides funding for employment and training services to
the citi zens of Harnett County enrolled in the WIOA Youth, Adult and Dislocated
Worker Program. The Sampson County WIOA Youth Program will also be included
for this fi scal year.
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111819 HCBOC Page 1
K. Harnett County Sheriffs Office requests approval to accept a Governor's Highway
Safety Grant with funding for 15% of the cost for one Deputy's position and $300.00
in training. This is the third and last year of the grant after which the county will be
responsible for 100% of the cost of the deputy's position.
5. Special Presentation -National Hospice and Palliative Care Month -November 2019
6. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
7. Appointments
8. Public Comment Period on the proposed Capital Improvement Plan
9. Public Hearing: Proposed Zoning Change: Case# PLAN 1910-0001
Landowner/Applicant: Harnett Central Holdings, LLC / Stancil & Assoc, PLS , PA; 75 +/-
acres ; Pin#'s 0652-47-0150.000, 0652-47-6597.000, 0652-47-7401.000, 0652-47-7213.000,
0652-47-7008.000 , 0652-46-7901.000 & 0652-46-7717.000; From RA-40 to RA-20R; SR#
2215 (Hamett Central Rd) & SR# 1437(Ballard Road); Hector's Creek Township.
10. Public Hearing: Proposed Zoning Change: Case # PLAN 1910-0002
Landowner/ Applicant: Landowner/ Applicant: Hamett Central Holdings, LLC / Stancil and
Associates, PLS, PA; 4 .614 +/-acres (Consisting of two lots) Pin #'s 0652-38-2792.000 &
0652-38-6648.000; From RA-40 to Commercial; SR# 2215 (Harnett Central Rd) & SR #
1575(Neill Smith Road); Hector's Creek Township.
11. Public Hearing: Proposed Text Amendment: Case # PLAN 1910-0003
Hamett County Unified Development Ordinance Text Amendment
Harnett County Unified Development Ordinance; Article VII: Development Design
Guidelines, Section 6.4 .1 Fire Protection; General Fire Hydrant Requirements
Development Services & the Fire Marshall 's Office request to add the attached statement to
the nonresidential development regulations. This removes any potential contradictions with
the NC State Building Code. The requested Text Amendment is compatible with the State of
North Carolina & Hamett County regulatory documents .
12. County Manager's Report -Brian Haney, Assistant County Manager
Hamett County Veterans Services Activities Report -October 2019
Hamett County Public Health Activities Summary-October 2019
Interdepartmental Budget Amendments
13. New Business
14. Closed Sess ion
15. Adjourn
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111819 HCBOC Page 2
Agenda Item J../ -Jt1
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
November 4, 2019
The Harnett County Board of Commissioners met in regular session on Monday, November 4 ,
2019, in the Commissioners Meeting Room, County Administration Building, 420 McKinney
Parkway, Lillington, North Carolina.
Members present:
Staff present:
Gordon Springle, Chairman
Howard Penny, Vice Chairman
Mark B. Johnson, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Paula Stewart, County Manager
Dwight Snow, County Attorney
Allen Coats, Deputy Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Springle called the meeting to order at 9:00 am. Commissioner Miller led the Pledge
of Allegiance and invocation.
Chairman Springle called for any additions or deletions to the published agenda. Mrs. Stewart
requested to add for consideration Harnett Regional Water's request for approval to purchase
upgraded encrypted radios for their SCADA system from Custom Controls Unlimited for
$174,000 . Vice Chairman Penny moved to approve the agenda as amended. Commissioner
Johnson seconded the motion that passed unanimously.
Commissioner McKoy moved to approve items on the consent agenda. Commissioner Miller
seconded the motion, which passed unanimously.
1. Minutes: October 21 , 2019 Regular Meeting
2. Budget Amendments
3 Health Department
Code 1105110 502010
1105110 503030
1105110 505010
1105110 505050
1105110 506010
1105110 506020
1105110 507010
1105110 507030
1105110 507050
Salaries
401k
FICA
Retirement
Medical Insurance
Dental Insurance
Unemployment
Worker's Compensation
Clinic
6 ,970 increase
140 increase
534 increase
628 increase
1,216 increase
44 increase
35 increase
25 increase
23 increase
November 4 , 2019 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 5
111819 HCBOC Page 3
3 Health Department continued
Code 1105110 507070 OPEB 15 increase
1105110 523040 Medical Supplies 3,355 increase
1105110 526010 Office Supplies 275 increase
1105110 532050 Postage 213 increase
1105110 537010 Advertising 6,262 increase
1105110 544095 Incentives 4,326 increase
1105110 330210 Federal-Family Planning 24,061 increase
7 Department of Aging
Code 1105160 528010 Athletic & Program Supplies 500 increase
1105160 380840 Donations 500 increase
16 Detention Public Safetv
Code 7504390 547010 Payment of Claims 750,000 increase
7504390 350480 Service Charges Concessions 750,000 increase
115 Health Department
Code 1105110 522010 Food & Provisions 178 increase
1105110 544095 Incentives 1 72 increase
1105110 380840 Donations-Pink Ribbon 350 increase
266 Development Services
Code 1104951 544000 AMPI-Contracted Services 6,500 increase
1104951 390990 Fund Balance Appropriated 5,500 increase
1104951 330310 State Funding 1,000 increase
314 De1:1artment of Aging
Code 1105160 504010 Expense Allowance 100 increase
1105160 532050 Postage 1 00 increase
1105160 526010 Office Supplies 1,248 increase
1105160 330210 Federal-SHIPP Funds 1,448 increase
1126 Cultural & Rec
Code 1106199 547090 NC Arts Council Allocation 34,598 increase
1106199 330310 NC Arts Council Grant 34 ,598 increase
3. Harnett County Tax Department requested approval of a list oflate applications
submitted for property tax exclusion. These applications meet all qualifications per
General Statutes and are approved for the exemption/exclusion they are applying for,
beyond being late.
4. Sheriffs Office requested approval to accept a Bloodhound donation valued at
approximately $1 ,000 from Tammy Bybee at "Just in case Bloodhounds" of 102 Cedar
Bay Court, Coinjock, NC 27923.
November 4 , 2019 Regular Meeting Minutes
Harnett County Board of Commissioners
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111819 HCBOC Page 4
5 . 2019 Adoption Awareness Month and Day Proclamation
6. Harnett County Administration requested approval of the Public School Building Capital
Fund North Carolina Education Lottery Application for the release of $1 ,021.528 for debt
services.
7. Harnett County Emergency Services requested approval of award of bid for Harnett
County Emergency Services Debris Management and Removal Services to Southern
Disaster Recovery (SDR). There are no initial funds required; the cost begins once the
county activates this contract during a disaster event. The recommendation for award of
bid is based on their years of experience in the industry, their ability to work multiple
disasters simultaneously, and their resource inventory which allows them to handle large
disasters. (Attachment 1)
8. Harnett County Emergency Services requested approval to accept the grant award from
the North Carolina Department of Public Safety Emergency Management Division for
the 2019 Emergency Management Performance Grant (EMPG) in the amount of
$35,000.00. This grant funding will be used to purchase a new diesel% ton pickup to
provide daily support and hauling of equipment trailers as well as provide back-up
towing capabilities for the mobile command post. No county match/funds are being
requested for this vehicle purchase.
9. Harnett County Administration requested approval of a lease agreement with the
Shawtown High School Alumni Association to occupy space within the building at 252
Irene Roberts Road, Lillington, on the former Shawtown School Campus. The term of
the lease agreement is for IO years at a cost of $1 per year.
I 0 . Harnett County Administration requested approval of a lease agreement with the
Johnston-Lee-Harnett Community Action to occupy space within the building at 252
Irene Roberts Road , Lillington, on the former Shawtown School Campus. The term of the
lease agreement is for 10 years at a cost of $1 per year.
11. Hamett Regional Water requested approval for the purchase of upgraded encrypted
radios for their SCADA system from Custom Controls Unlimited (CCU) for $174,000.
CCU has provided all of our SCAD A equipment and is also the vendor we rely on for the
majority of our controls maintenance. This request will allow us to maintain the existing
standardization of SCAD A equipment we have and enhance our cybersecurity against
outside malicious hacking attempts.
Chairman Springle opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. The following citizens addressed the Board:
Floyd Heins regarding 1814 Rainey Drive in Spring Lake .
Jennifer O'Dell of 4088 McDougald Road in Mamers. Mrs. O'Dell asked for help in
getting internet access in her area.
November 4 , 2019 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 5
111819 HCBOC Page 5
Vice Chairman Penny responded that one of the Board of Commissioner's top priorities is
expanding broadband access to underserved areas of Harnett County.
Marty Clayton, Duke Energy District Manager, presented Hamett County Parks and Recreation
Director Carl Davis with a check for $9,600 for the Longleaf Pine Restoration Project at
Anderson Creek Park. Mr. Davis, along with Hamett County Forest Ranger Buren Fulmer,
applied for this grant from the Duke Energy Foundation to pay for pre-commercial mechanical
thinning of natural lob lolly pines, which will restore the longleaf pine trees in Anderson Creek
Park. The estimated cost of the pre-commercial thinning is $200 per acre and the estimated area
that needs to be thinned is 48 acres.
Commissioner Miller moved to approve the appointments listed below. Commissioner McKoy
seconded the motion that passed unanimously.
Adult Care Home Community Advisory Committee
Laurinda Southerland was reappointed to serve on this committee for a term of three
years expiring September 30, 2022 .
Hamett County Board of Adjustment
Chris Home was appointed to serve as an alternate for District 3 on this Board for a term
of three years expiring November 30, 2022.
Hamett Regional Jetport Committee
Jeff Whittington was appointed to serve on this committee for a term of three years
starting January 1, 2020 and expiring December 31, 2023 . Mr. Whittington's
appointment was a recommendation of the Economic Development Council.
RESEARCH TRIANGLE REGIONAL PARTNERSHIP
Commissioner Howard Penny, Dr. Lisa Chapman, Angie Stewart were appointed to serve
on this Board. These appointments were recommendations of the Economic
Development Council.
SANDHILLS CENTER
Tonya M. Gray was appointed to serve on this board for a term of three years expiring
October 31, 2022.
Eric Truesdale, Director of Hamett County Veteran Services, provided an update on Hamett
County Veteran Services and their outreach program efforts. Mr. Truesdale also reviewed the
Geographic Distribution of VA Expenditures (GDX) which is a summary of expenditures by
state. The group discussed the need to educate citizens about the importance of using their 9-
digit zip code.
Harnett County General Services Director Barry Blevins introduced Holly Hargrove as Hamett
County's new Animal Services Manager.
November 4, 2019 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 5
111819 HCBOC Page 6
Ella Wise , a member of the Hamett County Commission on Women and Youth, presented their
request for assistance with the Red Barn Community Free Thanksgiving Meal event.
Commissioners recognized that this request is outside of the normal process as these types of
requests typically come before the Board through the Nonprofit Committee. Hamett County
Staff Attorney Thomas Reyer briefly reviewed what the laws requires of the County to be able to
provide funding to any private entity. Mrs. Stewart suggested folks could maybe donate these
items personally. Mrs. Wise also updated the Board on another upcoming activity of the
commission.
Mrs. Stewart noted that the Town of Broadway has contacted Hamett County about collecting
taxes for them on five parcels, which has previously been collected by Lee County. She also
reviewed upcoming meetings and invitations.
There was no new business.
Vice Chairman Penny moved that the Board go into closed session for the following purpose:
1) To instruct the County staff concerning the position to be taken by the County in
negotiating an agreement for the acquisition of real property; and
2) To hear a report concerning the investigation of alleged criminal misconduct.
This motion is made pursuant to N.C. General Statute Section 143-318.l l(a)(5)&(7).
Commissioner Miller seconded the motion, which passed unanimously.
Commissioner Miller moved that the Board come out of closed session. Vice Chairman Penny
seconded the motion that passed unanimously.
Commissioner McKoy moved to adjourn the meeting at 10: 11 am. Commissioner Miller
seconded the motion that passed unanimously.
Gordon Springle, Chairman Margaret Regina Wheeler, Clerk
November 4, 2019 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 5 of 5
111819 HCBOC Page 7
~I lf\.LttlVJENT l BID SCORING EVALUATION CROWDER CRITERIA POINTS VALUE TCT DRC GULF SDR OMNI TFR Capacity For Mobilization 10 7 7 10 9 8 7 Financial Stability, Size of Firm 15 10 15 15 15 13 13 Training/Experience/equipment/per sonnel and assets 15 10 12 15 15 12 12 a;;Ape, 11::.c 1n r-cMA ne,mour ~-,,_,, .. Process 10 5 6 8 9 6 10 Past Performance 15 12 13 15 15 13 13 Reasonableness of Cost 20 18 10 18 20 18 9 POINTS SCORE 62 63 81 83 70 64 111819 HCBOC Page 8
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
October 29, 2019
The Harnett County Board of Commissioners met in work session on Tuesday, October 29,
2019, in Conference Room A, County Administration Building, 420 McKinney Parkway,
Lillington, North Carolina.
Members present:
Member absent:
Staff present:
Gordon Springle, Chairman
Howard Penny, Vice Chairman
Mark B. Johnson, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Paula Stewart, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Coley Price, Assistant County Manager
Brian Haney, Assistant ·county Manager
Allen Coats, Assistant Finance Officer
Christopher Appel , Senior Staff Attorney
Lindsey Lucas, Deputy Clerk
Chairman Springle call the meeting to order at 9:00 am and led the pledge of allegiance and
invocation. The following agenda was before the Board:
;,>-Discuss the tabled one (1) year lease agreements with Johnston-Lee-Harnett
Action and Shawtown Alumni Association for suites in the old Shawtown
facility located at 252 Irene Roberts Road, Lillington.
;,>-County Manager's Report:
;,>-Closed session
;,>-Adjourn
Various project updates
November 4, 2019 Regular Meeting Agenda Review
Review applications to serve on Boards and Committees
Invitations and upcoming meetings
Chairman Springle noted that Senator Burgin helped make sure counties with populations above
110,000 are excluded from Senate Bill 315 NC Farm Act 2019, which expanded agritourism
activities as well as excluding those properties from county planning and zoning.
Mr. Haney provided a brief history of the old Shawtown property. The group discussed the
tabled one (1) year lease agreements with Johnston-Lee-Harnett Action and Shawtown Alumni
Association for suites in the old Shawtown facility located at 252 Irene Roberts Road, Lillington.
October 29, 2019 Work Session Minutes
Harnett County Board of Commissioners
Page 1 of2
111819 HCBOC Page 9
As requested, Mr. Haney reported the average cost per month for the Alumni Building, which is
occupied by Johnston Lee Johnston Action and Shawtown Alumni Association, is $414 per
month. Mrs . McKoy said she believes these two groups, as well as the Harnett PAL Program,
should not have to pay for the cost of their utilities since they have been out there for years
without paying for the cost of their utilities . It was the consensus of the Board to consider
approving, during their upcoming regular meeting, IO years leases for $1 a year only with
Johnston-Lee-Harnett Action and Shawtown Alumni Association.
Mrs. Stewart reviewed the draft November 4, 2019 regular meeting agenda as well as invitations
and upcoming meetings. Commissioners discussed proposed nominees wishing to serve on
boards and committees and reviewed district representation. Vice Chairman Penny and Mrs.
Stewart both announced they would miss the November 18, 2019 regular Board meeting.
There was no need for closed session.
Commissioner McKoy moved to adjourn the meeting at 9:55 am. Commissioner Johnson
seconded the motion which passed 4 -0.
Commissioners will attend the Hamett County Resource Center & Library Groundbreaking
Ceremony at 11 :00 am.
Gordon Springle, Chairman
\
Margaret Regina Wheeler, Clerk
October 29, 2019 Work Session Minutes
Hamett County Board of Commissioners
Page 2 of2
111819 HCBOC Page 10
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
Agenda Item --Y--1---~----
BE IT ORDAINED by the Governing Boord of the County of Hornell. North Carolina. Iha! lhe following amendment be mode to the annual budget ordin ance for
the fiscal year ending Ju ne 30 . 2020.
Section 1. To amend the Public Safety Special Revenue Fund . JCPC , the appropriations a re lo be c hanged as follows :
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
2104300 569010 JCPC Admin Unsoent Grant Funds $11.625
2104300 569010 Healthy Choices Unspent Grant Funds $3 4
REVENUE I I AMOUNT
ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB I DESCRIPTION OF CODE I INCREASE I DECREASE
2103900 I 390990 I I I I I Fund Balance Aooroorioted I $11.6591
I I I I I I I I
I I I I I I I I
EXPLANATION:
To budget the unspent grant fund for JCPC Admin and Healthy Choices Programs for FY 18-19 .
APPROVALS :
Dept Head (dote)
Adapted this ___ day of _______ . 20 _.
Margaret Re gino Wheeler.
Clerk to the Boord
County Manager (dote) / \--'f ·-i ~
the Boord. and to the Budget Officer a nd the Fin a nce
Gordon Springle. Chairman
Boord of Commissioners
,1b 111819 HCBOC Page 11
COUNTY OF HARNEIT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Hornell, North Carolina, that the following omendmenl be mode to the a nnual budget ordinance for
the fiscal year ending June 30, 2020.
Section 1. To amend the General Fund , JCPC, the appropriations are to be changed os follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
11049 95 569010 4H Tee n Court Unsnent Grant funds $7,046
1105870 56901 0 Resti tution Unsoent Grant Funds $5,499
REVENUE I I AMOUNT
ORG I OBJECT I PROJECT' TASK l SUB-TASK I JOB I DESCRIPTION OF CODE I INCREASE I DECREASE
1103900 I 390990 I I I I I Fund Ba lance Annrooriated I $12,54 51
I I I 1 I I I l
I I I I I I I l
EXPLANATION :
To budget the unspent grant fund for JCPC 4H Teen Court and Restitution Programs for FY 18-19.
APPROVALS :
-~
Dept Head (dale)
Section 2. Copies of this budget amendment shall be furnish
Officer for their direction.
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler.
Clerk to the Board
County Manager (dale) l I ,o
~ 0 ·1,
Board, and to the Budget Officer and the Finance
Gordon Springle. Chairman
Board of Commissioners
111819 HCBOC Page 12
COUNTY OF HARNm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the Counly of Harnett, North Carolina. that the followi ng amendment be mode to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section 1. To amend the General Fund, Transportation -CTPAD , the appropriations are to be changed as
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104630 502010 CTPAD Salaries & Waaes -Reaulor $2,523
1104630 502050 CTPAD Salaries & Woaes -Lonaevitv $4
1104630 504010 CTPAD Exoense Allowance $500
1104630 505010 CTPAD FICA $193
1104630 505050 CTPAD State Retirement $564
1104630 503030 CTPAD 401/kl -General $554
1104630 506010 CTPAD Medical Insurance $177
1104630 506040 CTPAD Life Insurance 'tA
1104630 507050 CTPAD Emolovee Clinic $50
1104630 507070 CTPAD OPES 112
1104630 507010 CTPAD Unemolovment Insurance $13
1104630 507030 CTPAD Worker's Comoensation 'tA5
1104630 521030 CTPAD Uniforms $2,931
1104630 531010 CTPAD Trainina -Mileaae $].OOQ
1104630 531020 CTPAD Trainina -Meals $500
1104630 531030 CTPAD Trainina -Lodaina $1,000
1104630 533010 CTPAD Electricttv $.'i39
1104630 533030 CTPAD Natural Gas $539
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION :
Budget amendment is needed to align the Community Transportation Program's Administrative Grant with the county's
budget.
APPROVALS:
~~ .1/ 4 <"f K R, ,J,,L\xev)C,J-:--
Dept Head (dote) 1cer ((rtJl: County Manager (date)l \r8 "1<]
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler.
Clerk to the Board
Gordon Springle, Chairman
Board of Commissioners
111819 HCBOC Page 13
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following omendmenl be mode to the annual budget ordinance for
the liscal year ending June 30, 2020.
Section 1. To amend the General Government Special Revenue Fund , the appropriations are to be changed os follows:
EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
2999990 598400 INTERFUND TRANS· CAPITAL PROJEC T 1$1.034,000
REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE
2993900 390990 FUND BA LANCE AP PROPRIATED $1,034.000
EXPLANATION:
TO INCREASE FUND BALANCE APPROPRIATED TO BUDGET THE TRANSFER OF FUNDS TO THE 2017 GO BONDS PROJECTS. THESE
FUNDS ARE TO BE USED FOR SCHOOL PURPOSES, AND Will INCLUDE CONSTRUCTION OF TENNIS COURTS AT HARNETI CENTRAL
MIDDLE & HIGH SCHOOL ALONG WITH TENNIS COURT LIGHTENING. IT Will ALSO INCLUDE BASEBALL AND SOFTBALL
LIGHTENING AT WESTERN HARNETI MIDDLE SCHOOL.
APPROVAL S:
~
Depf Heod (date)
Sec tion 2. Copies of this budget amendmenl shall be furn
Officer for their direction .
Adopted this ___ day of -------, 20 _.
Margaret Reg ina Wheeler.
Clerk to !he Board
f~:tc .. )~ 'LO\ Oi County Manager (dote) I l ,.... l -l~
the Bo d d. o nd to the Budge t Officer and the Finance
Gordon Springle. Chairman
Board of Commissioners
DECREASE
111819 HCBOC Page 14
COUNTY OF HARNETI
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by th e Governing Bo a rd of the County of Ho rnell, Nort h Caro lina, that the following amendment be mo de lo th e annual b u dget ordin ance for
the fisc a l ye a r ending June 30, 2020.
Section 1. To amend the General Government Special Revenue Fund, the appropriations ore lo be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
299 9990 5984 00 INTERFUN D TRANS· CAPIT AL PROJECT $1,900.000
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
2993900 390990 FUN D BA LAN CE AP PROPR IATED $1,900.000
EXPLANATION:
TO INCREASE FUND BALANCE APPROPRIATED Tl TRANSFER FUNDS TO THE FORMER BENHAVEN ELEMENTARY SCHOOL PROJECT.
THESE FUNDS ARE TO BE USED TO PREPARE THE CAMPUS FOR EARLY COLLEGE USE .
APPROVALS :
~
Dept Head (d ote)
Section 2 . Cop ies of th is b ud get amendment shall be furnis
Office r for th e ir dire ction .
Adopted this ___ day of _______ , 20 _.
Marga re t Re g in o Wh eeler.
Clerk to th e Boord
Po. .. j -~ ~. ,Jl.J-.-
11 /l n (} County Manager (da te ) t
'LJJ -J k \-·1.;
t~ ; Boat and to the Budget Office r a nd th e Fin anc e
Gordon Sprin g le . Chairman
Board of Commissioners
111819 HCBOC Page 15
Date run: 11/12/2019 11 :59:20 AM Data as of: 11/11/2019 8:11 :52 PM Report Parameters: TR-304 Bill Release Report Release Date Start: 10/1/2019 Release Date End: 10/31/2019 Tax District: ALL Default Sort-By: Grouping: Bill #,Taxpayer Name.Release Date.Billing Date,Operator ID, Release Amount Release Reason Bill# Taxpayer Name RELEASE REASON: Address change 0000030632-2019-2019-0000-00-REG LEACH, MYRD 0000030633-2019-2019-0000-00-REG LEACH, MYRD 0000051695-2017-2017-0000-00-REG STROUD, AL VIS 0000051695-2017-2017-0070-00-DLD STROUD, AL VIS 0000051695-2018-2018-0000-00-REG STROUD, AL VIS 0000051695-2018-2018-0070-00-DLD STROUD, AL VIS Subtotal RELEASE REASON: Adjustment 0000012763-2015-2015-0000-00-REG CRAYTON, WILLARD 0000012763-2015-2015-0000-01-REG CRAYTON, WILLARD 0000012763-2016-2016-0000-00-REG CRAYTON, WILLARD 0000012763-2017-2017-0000-00-REG CRAYTON, WILLARD PAGE 1 of 10 Operator ID (Name) 7/19/2019 STEPHANIE WILSON 7/19/2019 STEPHANIE WILSON 8/19/2017 STEPHANIE WILSON 8/19/2017 STEPHANIE WILSON 8/11/2018 STEPHANIE WILSON 8/11/2018 STEPHANIE WILSON 8/8/2015 MARGARET WRIGHT 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT NCPTS V4 -. 10/18/2019 10/18/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 10/31/2019 10/31/2019 10/31/2019 10/31/2019 920.95 334.00 143.65 0.00 143.65 0.00 454.67 390.00 466.51 451.85 Agenda Item L/ --c Release Amount($) 920.95 334.00 143.65 431.29 143.65 431.29 2,404.83 454.67 195.00 265.51 290.45 -. 0.00 0.00 0.00 -431.29 0.00 -431.29 0.00 195.00 201.00 161.40 111819 HCBOC Page 16
Bill# Taxpayer Name 0000012763-2018-2018-0000-00-REG CRAYTON, WILLARD 0000012763-2019-2019-0000-00-REG CRAYTON, WILLARD 0000031963-2016-2016-0000-00-REG LOVIN, JOETTE COLLINS 0000031963-2016-2016-0070-00-DLD LOVIN, JOETTE COLLINS 0000031963-2017-2017-0000-00-REG LOVIN, JOETTE COLLINS 0000031963-2017-2017-0070-00-DLD LOVIN, JOETTE COLLINS 0000031963-2018-2018-0000-00-REG LOVIN, JOETTE COLLINS 0000031963-2018-2018-0070-00-DLD LOVIN, JOETTE COLLINS 0000031963-2019-2019-0000-00-REG LOVIN, JOETTE COLLINS 0000031963-2019-2019-0070-00-DLD LOVIN, JOETTE COLLINS 0000039285-2019-2019-0000-00-REG NEIGHBORS, ROBERT JEFFERY 0000050323-2016-2016-0000-00-REG STANLEY, SUSAN COLLINS 0000050323-2016-2016-0070-00-DLD STANLEY. SUSAN COLLINS 0000050323-2017-2017-0000-00-REG STANLEY, SUSAN COLLINS 0000050323-2017-2017-0070-00-DLD STANLEY, SUSAN COLLINS 0000050323-2018-2018-0000-00-REG STANLEY, SUSAN COLLINS 0000050323-2018-2018-0070-00-DLD STANLEY, SUSAN COLLINS 0000050323-2019-2019-0000-00-REG STANLEY, SUSAN COLLINS 0000050323-2019-2019-0070-00-DLD STANLEY, SUSAN COLLINS PAGE 2 of 10 Operator ID (Name) 8/11/2018 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 8/6/2016 CRYSTAL THOMAS 8/6/2016 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 10/9/2019 KRISTY TAYLOR 8/6/2016 CRYSTAL THOMAS 8/6/2016 CRY ST AL THOMAS 8/19/2017 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 10/31/2019 10/31/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 10/16/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 -. 451.85 454.69 116.77 0.00 129.32 0.00 129.32 0.00 129.32 0.00 1,328.93 116.77 0.00 129.32 0.00 129.32 0.00 129.32 0.00 Release Amount($) 290.45 292.09 116.77 561.21 129.32 301.52 129.32 301.52 129.32 301.52 84.30 116.77 561.21 129.32 301.52 129.32 301.52 129.32 301.52 -161.40 162.60 0.00 -561.21 0.00 -301.52 0.00 -301.52 0.00 -301.52 1,244.63 0.00 -561.21 0.00 -301.52 0.00 -301.52 0.00 -301.52 111819 HCBOC Page 17
Bill# Taxpayer Name Operator ID (Name) 0001280073-2019-2019-0000-00-REG PARKER, ALAN W 8/16/2019 MARGARET WRIGHT 0001415210-2019-2019-0000-00-REG NEELY, SAMUELE JR 7/19/2019 MARGARET WRIGHT 0001570871-2019-2019-0000-00-REG PORTER, ANNIE MAE 10/1/2019 APRIL DIAZ 0002102499-2019-2019-0000-00-REG SESSOMS, MICHAEL A 7/19/2019 CRYSTAL THOMAS 0002177994-2019-2018-0000-00-REG BARNES, COLE WAYLON YOUNGER 9/18/2019 MARGARET WRIGHT 0002177994-2019-2019-0000-00-REG BARNES, COLE WAYLON YOUNGER 9/18/2019 MARGARET WRIGHT 0002253823-2019-2019-0000-00-REG PARKER, ALAN WAYNE 7/19/2019 MARGARET WRIGHT 0002258081-2019-2019-0000-00-REG KROGSTIE, JASON LEE 7/19/2019 APRIL DIAZ 0002258621-2019-2019-0000-00-REG PRUITI, RODNEY WAYNE 7/19/2019 SHERRY LOCKAMY 0002263514-2019-2019-0000-00-REG LITILE CROSS LLC 7/19/2019 MARGARET WRIGHT 0002263514-2019-2019-0070-00-DLD LITILE CROSS LLC 7/19/2019 MARGARET WRIGHT 0002263857-2019-2019-0000-01-REG BULLOCK, RICHARD DWIGHT 7/19/2019 MARGARET WRIGHT 0002267971-2019-2019-0000-00-REG PLATINUM PROPERTIES OF NCLLC 7/19/2019 APRIL DIAZ 0002268132-2019-2019-0000-00-REG WINGER, BEVERLY LARUE-OQUINN 7/19/2019 APRIL DIAZ Subtotal RELEASE REASON: Business closed 0000001503-2019-2017-0000-01-REG ANGIER MACHINE 0000001503-2019-2018-0000-00-REG ANGIER MACHINE 0000001503-2019-2019-0000-00-REG ANGIER MACHINE Subtotal 10/11/2019 KRISTY TAYLOR 8/16/2019 KRISTY TAYLOR 8/16/2019 KRISTY TAYLOR PAGE 3 of 10 10/31/2019 10/30/2019 10/1/2019 10/28/2019 10/16/2019 10/16/2019 10/31/2019 9/30/2019 10/25/2019 10/30/2019 10/30/2019 10/21/2019 10/15/2019 9/30/2019 10/11/2019 10/11/2019 10/11/2019 -. 435.02 2,195.50 43.82 247.87 5.04 4.68 319.18 470.69 91.18 407.36 0.00 679.62 457.32 41.07 199.63 184.27 168.92 I Release Amount($) 304.17 131.41 43.82 24.79 4.29 3.97 58.27 470.69 91.18 407.36 942.30 553.50 457.32 41.07 9,347.61 199.63 184.27 168.92 552.82 -130.85 2,064.09 0.00 223.08 0.75 0.71 260.91 0.00 0.00 0.00 -942.30 126.12 0.00 0.00 0.00 0.00 0.00 111819 HCBOC Page 18
Bill# Taxpayer Name RELEASE REASON: Deferred Bill 0000031963-2016-2016-0070-01-DLD LOVIN, JOETIE COLLINS 0000031963-2017-2017-0070-01-DLD LOVIN, JOETTE COLLINS 0000031963-2018-2018-0070-01-DLD LOVIN, JOETIE COLLINS 0000031963-2019-2019-0070-01-DLD LOVIN, JOETIE COLLINS 0000050323-2016-2016-0070-01-DLD STANLEY, SUSAN COLLINS 0000050323-2017-2017-0070-01-DLD STANLEY, SUSAN COLLINS 0000050323-2018-2018-0070-01-DLD STANLEY, SUSAN COLLINS 0000050323-2019-2019-0070-01-DLD STANLEY, SUSAN COLLINS 0000051695-2017-2017-0070-01-DLD STROUD, AL VIS 0000051695-2018-2018-0070-01-DLD STROUD, AL VIS 0002263807-2019-2019-0070-00-DLD HOBBY, GREGORY 0002263857-2019-2019-0070-00-DLD BULLOCK, RICHARD DWIGHT 0002263861-2019-2019-0070-00-DLD BULLOCK, RICHARD DWIGHT 0002263873-2019-2019-0070-00-DLD BULLOCK, RICHARD DWIGHT 0002264106-2019-2019-0070-00-DLD HOBBY, GREGORY W 0002264107-2019-2019-0070-00-DLD HOBBY, GREGORY W 0002264108-2019-2019-0070-00-DLD HOBBY, COLON W 0002264112-2019-2019-0070-00-DLD HOBBY, GREGORY W Subtotal PAGE 4 of 10 Operator ID (Name) 8/6/2016 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 8/6/2016 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 8/19/2017 STEPHANIE WILSON 8/11/2018 STEPHANIE WILSON 10/30/2019 MARGARET WRIGHT 10/9/2019 MARGARET WRIGHT 10/9/2019 MARGARET WRIGHT 10/9/2019 MARGARET WRIGHT 10/30/2019 MARGARET WRIGHT 10/30/2019 MARGARET WRIGHT 10/29/2019 MARGARET WRIGHT 10/30/2019 MARGARET WRIGHT 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 10/30/2019 10/9/2019 10/9/2019 10/9/2019 10/30/2019 10/30/2019 10/29/2019 10/30/2019 -. 225.50 87.99 87.99 87.99 225.50 87.99 87.99 87.99 431.29 431.29 33.12 180.82 23.22 5.01 185.34 32.79 111.39 327.94 Release Amount($) 225.50 87.99 87.99 87.99 225.50 87.99 87.99 87.99 431.29 431.29 33.12 180.82 23.22 5.01 185.34 32.79 111.39 327.94 2,741.15 -0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 111819 HCBOC Page 19
Bill# Taxpayer Name RELEASE REASON: Duplication 0000002973-2019-2019-0000-00-REG CARR, ELLEN PINTON Subtotal RELEASE REASON: Elderly Exclusion 0000002809-2019-2019-0000-00-REG BALLARD, BONNY 0000007100-2019-2019-0000-00-REG BRYANT, GENEVIEVE M 0000019435-2019-2019-0000-00-REG GILBERT, TOMMY RAY 0000028218-2019-2019-0000-00-REG JONES, GWENDOLYN 0001738543-2019-2019-0000-00-REG IVEY, CHARLES H Subtotal RELEASE REASON: Exempt Property 0001654786-2019-2019-0000-00-REG LEE IRON & METAL CO INC Subtotal RELEASE REASON: Full rebate 0000001809-2019-2018-0000-00-REG ASHWORTH, RONNIE L 0000001809-2019-2019-0000-00-REG ASHWORTH, RONNIE L 0000027311-2018-2018-0000-00-REG JOHNSON, HOOVER 0000027311-2019-2019-0000-00-REG JOHNSON, HOOVER 0001761286-2019-2018-0000-00-REG ARRIAGA, LILIA FUENTEZ 0001761286-2019-2019-0000-00-REG ARRIAGA, LILIA FUENTEZ PAGE 5 of 10 Operator ID (Name) 8/16/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 SHANNON AUTRY 7/19/2019 CRYSTAL THOMAS 7/19/2019 SHERRY LOCKAMY 9/18/2019 MARGARET WRIGHT 9/18/2019 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 10/3/2019 MARGARET WRIGHT 10/3/2019 MARGARET WRIGHT -' 10/2/2019 39.94 10/28/2019 2,703.90 10/28/2019 985.42 10/28/2019 920.01 10/21/2019 364.83 10/28/2019 1,507.81 10/21/2019 3,905.66 10/4/2019 78.08 10/4/2019 66.46 10/9/2019 288.40 10/9/2019 288.40 10/25/2019 121.77 10/25/2019 105.07 Release Amount($) 39.94 39.94 2,703.90 985.42 920.01 364.83 1,507.81 6,481.97 3,573.71 3,573.71 78.08 66.46 288.40 288.40 121.77 105.07 -' 0.00 0.00 0.00 0.00 0.00 0.00 331.95 0.00 0.00 0.00 0.00 0.00 0.00 111819 HCBOC Page 20
Bill# Taxpayer Name 0002076730-2014-2014-0000-00-REG VELEZ-ALLEN, MARIA ROSARIO 0002076730-2015-2015-0000-00-REG VELEZ-ALLEN, MARIA ROSARIO 0002076730-2016-2016-0000-00-REG VELEZ-ALLEN, MARIA ROSARIO 0002076730-2017-2017-0000-00-REG VELEZ-ALLEN, MARIA ROSARIO 0002076730-2018-2018-0000-01-REG VELEZ-GUITERREZ, RAMON ALBERTO Subtotal RELEASE REASON: Less than min amt 0000005696-2019-2019-0000-00-REG BOWEN, WILLIAM J 0001009676-2019-2019-0000-00-REG CAROLINA TELEPHONE 0001009715-2019-2019-0000-00-REG GREYHOUND LINES INC 0001581647-2019-2019-0000-00-REG MCI COMMUNICATION SERVICES INC 0002177994-2019-2018-0000-00-REG BARNES, COLE WAYLON YOUNGER 0002177994-2019-2019-0000-00-REG BARNES, COLE WAYLON YOUNGER 0002245679-2019-2016-0000-00-REG BOYD, RICHARD WAYNE 0002245679-2019-2017-0000-00-REG BOYD, RICHARD WAYNE 0002245679-2019-2018-0000-00-REG BOYD, RICHARD WAYNE 0002252664-2019-2019-0000-00-REG TART, GLENN SCOTT 0002254771-2019-2019-0000-00-REG TROLLYS INC OBA SUNWAY CHARTERS 0002254772-2019-2019-0000-00-REG TROLL YS INC OBA SUNWA Y CHARTERS 0002254773-2019-2019-0000-00-REG TROLLYS INC OBA SUNWAY CHARTERS PAGE 6 of 10 Operator ID (Name) 8/9/2014 MARGARET WRIGHT 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 7/19/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 9/18/2019 MARGARET WRIGHT 9/18/2019 MARGARET WRIGHT 10/29/2019 CRYSTAL THOMAS 10/29/2019 CRYSTAL THOMAS 10/29/2019 CRY ST AL THOMAS 10/3/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRY ST AL THOMAS 10/29/2019 10/29/2019 10/29/2019 10/29/2019 10/29/2019 10/23/2019 10/8/2019 10/8/2019 10/8/2019 10/16/2019 10/16/2019 10/29/2019 10/29/2019 10/29/2019 10/3/2019 10/8/2019 10/8/2019 10/8/2019 -. 63.22 59.00 54.79 50.57 46.36 2.04 1.51 2.87 1.72 0.75 0.71 2.30 2.13 1.97 0.87 0.35 0.91 1.69 Release Amount($) I 63.22 59.00 54.79 50.57 46.36 1,222.12 2.04 1.51 2.87 1.72 0.75 0.71 2.30 2.13 1.97 0.87 0.35 0.91 1.69 -. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 111819 HCBOC Page 21
Bill# Taxpayer Name 0002254774-2019-2019-0000-00-REG TROLLYS INC OBA SUNWAY CHARTERS 0002257167-2019-2019-0000-00-REG SOUTHERN EXPRESS INC 0002257170-2019-2019-0000-00-REG NC ELECTRIC MEMS CORP 0002257171-2019-2019-0000-00-REG NC ELECTRIC MEMS CORP 0002260891-2019-2019-0000-00-REG TROLL YS INC OBA SUNWAY CHARTERS 0002260892-2019-2019-0000-00-REG TROLL YS INC OBA SUNWA Y CHARTERS 0002262221-2019-2019-0000-00-REG BLUE, JOHNNIE RIGGS 0002262696-2019-2019-0000-00-REG GILBERT, TYLER SCOTT 0002262806-2019-2019-0000-00-REG FIKE, GERALD V 0002263807-2019-2019-0000-01-REG HOBBY, GREGORY 0002263873-2019-2019-0000-01-REG BULLOCK, RICHARD DWIGHT 0002268879-2019-2019-0000-00-REG GREYHOUND LINES INC 0002268880-2019-2019-0000-00-REG MCI METRO ACCESS TRANS SERV INC 0002268884-2019-2019-0000-00-REG TROLL YS INC OBA SUNWA Y CHARTERS 0002268907-2019-2019-0000-00-REG RUG DOCTOR INC Subtotal RELEASE REASON: Military 0002255557-2019-2019-0000-00-REG ROMOHR, DAVINA !RENE 0002258166-2019-2019-0000-00-REG THRALL, MICHAEL F 0002261020-2019-2019-0000-00-REG MORGAN, KYLE ANDREW PAGE 7 of 10 Operator ID (Name) 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/3/2019 CRYSTAL THOMAS 10/7/2019 MARGARET WRIGHT 10/8/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/8/2019 CRYSTAL THOMAS 10/15/2019 KRISTY TAYLOR 9/9/2019 SHANNON AUTRY 9/5/2019 CRYSTAL THOMAS 8/15/2019 AMY BAIN 10/8/2019 10/8/2019 10/8/2019 10/8/2019 10/8/2019 10/8/2019 10/3/2019 10/7/2019 10/8/2019 10/30/2019 10/9/2019 10/8/2019 10/8/2019 10/8/2019 10/15/2019 10/21/2019 10/9/2019 10/3/2019 -. 2.91 0.77 0.67 0.64 0.62 2.07 0.71 0.29 0.22 2.66 0.74 1.45 0.42 2.73 0.58 123.23 17.40 50.72 Release Amount($) 2.91 0.77 0.67 0.64 0.62 2.07 0.71 0.29 0.22 2.66 0.74 1.45 0.42 2.73 0.58 37.30 123.23 17.40 50.72 -. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 111819 HCBOC Page 22
Bill# Taxpayer Name 0002262674-2019-2019-0000-00-REG SCIORTINO, VINCENT MICHAEL Subtotal RELEASE REASON: Not in County 0002257881-2019-2019-0000-00-REG WRAY, WILLIAM JAMES JR 0002261667-2019-2019-0000-00-REG JERNIGAN, LEWIS EARL Subtotal RELEASE REASON: Over Assessment 0000005696-2019-2019-0000-00-REG BOWEN, WILLIAM J Subtotal RELEASE REASON: Ownership change 0002002355-2019-2019-0000-00-REG ORLOSKY, BRIAN A 0002263767-2019-2019-0000-00-REG ROGERS, MILTON GLENN 0002263767-2019-2019-0000-01-REG CASH, THOMAS THAD Subtotal RELEASE REASON: Penalty In Err 0002268941-2019-2019-0000-00-REG BINGO'S BACKHOE SERVICE LLC Subtotal RELEASE REASON: Property Granted PUV 0002263807-2019-2019-0000-00-REG HOBBY, GREGORY 0002263857-2019-2019-0000-00-REG BULLOCK, RICHARD DWIGHT 0002263861-2019-2019-0000-00-REG BULLOCK. RICHARD DWIGHT 0002263873-2019-2019-0000-00-REG BULLOCK. RICHARD DWIGHT PAGE 8 of 10 Operator ID (Name) 7/19/2019 APRIL DIAZ 9/24/2019 CRYSTAL THOMAS 8/28/2019 CRYSTAL THOMAS 7/19/2019 CRYSTAL THOMAS 7/19/2019 AMY BAIN 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 10/25/2019 SHERRY LOCKAMY 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 10/3/2019 10/4/2019 9/30/2019 10/23/2019 10/17/2019 10/25/2019 10/25/2019 10/25/2019 10/30/2019 10/9/2019 10/9/2019 10/9/2019 -. 127.74 7.77 6.75 13.50 49.24 56.71 56.71 1,073.46 35.78 860.43 28.35 5.74 Release Amount($) I 127.74 319.09 7.77 6.75 14.52 11.46 11.46 49.24 56.71 56.71 162.66 97.59 97.59 35.78 860.43 28.35 5.74 -. 0.00 0.00 0.00 2.04 0.00 0.00 0.00 975.87 0.00 0.00 0.00 0.00 111819 HCBOC Page 23
Bill# Taxpayer Name 0002264106-2019-2019-0000-00-REG HOBBY, GREGORY W 0002264107-2019-2019-0000-00-REG HOBBY, GREGORY W 0002264108-2019-2019-0000-00-REG HOBBY, COLON W 0002264112-2019-2019-0000-00-REG HOBBY, GREGORY W Subtotal RELEASE REASON: Removal of SW Fee 0000012545-2019-2019-0000-00-REG CRITES, GARLAND R Subtotal RELEASE REASON: SMALL UNDERPAYMENT 0000011046-2019-2019-0000-00-REG CASILE, ERIK 0000013475-2019-2019-0000-00-REG CUTLER, WILLIE P 0000016371-2019-2019-0000-00-REG ELLIOTI, ALEXANDER 0000025652-2019-2019-0000-00-REG HUDSON, JUDY T 0000028462-2019-2019-0000-00-REG JONES, CECIL B 0000045563-2019-2019-0000-00-REG MOLLER, scon 0000045687-2019-2019-0000-00-REG RODRIGUEZ, ESTUARDO VALDEMAR 0000049660-2019-2019-0000-00-REG SOWDERS, ESTEL LEE 0000051498-2018-2018-0000-00-REG STRICKLAND, BOBBY J 0000059739-2013-2013-0000-00-REG WILLIAMS, JOHN 0000061122-2019-2019-0000-00-REG WOOTION, SARAH J 0000061688-2010-2010-0000-00-REG SECRETARY OF VETERANS AFFAIRS, 0000061688-2011-2011-0000-00-REG SECRET ARY OF VETERANS AFFAIRS, PAGE 9 of 10 Operator ID (Name) 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 MARGARET WRIGHT 7/19/2019 JANNA HIGDON 7/19/2019 KARA DANIELS 7/19/2019 JANNA HIGDON 7/19/2019 KIMBERLY BAKER 7/19/2019 KARA DANIELS 7/19/2019 KARA DANIELS 7/19/2019 KIMBERLY BAKER 7/19/2019 KARA DANIELS 8/11/2018 LOCKBOX DPC 8/7/2013 JANNA HIGDON 7/19/2019 KIMBERLY BAKER 7/9/2010 JANNA HIGDON 8/5/2011 JANNA HIGDON -' 10/30/2019 203.68 10/30/2019 36.02 10/29/2019 253.15 10/30/2019 343.38 10/9/2019 246.39 10/18/2019 732.26 10/28/2019 156.60 10/28/2019 220.97 10/17/2019 840.30 10/1/2019 1,260.80 10/2/2019 1,938.05 10/11/2019 1,744.40 10/28/2019 547.49 10/7/2019 395.22 10/1/2019 169.50 10/4/2019 185.90 10/31/2019 3.34 10/31/2019 3.34 Release Amount($) 203.68 36.02 253.15 343.38 1,766.53 70.00 70.00 0.26 0.60 0.97 0.27 0.36 0.01 0.68 0.20 0.54 0.74 0.90 0.05 0.05 -' 0.00 0.00 0.00 0.00 176.39 732.00 156.00 220.00 840.03 1,260.44 1,938.04 1,743.72 547.29 394.68 168.76 185.00 3.29 3.29 111819 HCBOC Page 24
Bill# Taxpayer Name 0000061688-2012-2012-0000-00-REG SECRETARY OF VETERANS AFFAIRS, 0000061688-2013-2013-0000-00-REG SECRETARY OF VETERANS AFFAIRS, 0000061688-2014-2014-0000-00-REG SECRETARY OF VETERANS AFFAIRS, 0000061688-2015-2015-0000-00-REG SECRETARY OF VETERANS AFFAIRS, 0000061688-2016-2016-0000-00-REG SECRET ARY OF VETERANS AFFAIRS, 0000061688-2017-2017-0000-00-REG SECRETARY OF VETERANS AFFAIRS, 0001661821-2011-2011-0000-00-REG RIDDLE, VALERIE DAWN 0002002860-2019-2019-0000-00-REG BRENNAN, JEREMIAH D 0002076045-2012-2012-0000-00-REG PAIVA, CHRISTOPHER MARK 0002249086-2019-2019-0000-00-REG MCLAMB, RICHARD CHARLES 0002250686-2019-2019-0000-00-REG MYERS, DONALD LEE Subtotal RELEASE REASON: Sold/Traded 0002102499-2019-2018-0000-00-REG SESSOMS, MICHAEL A 0002261811-2019-2019-0000-00-REG RENTERIA, JOE A 0002261825-2019-2019-0000-00-REG PERRY, PAUL STEVEN Subtotal Total PAGE 10 of 10 Operator ID (Name) 7/26/2012 JANNA HIGDON 10/31/2019 8/7/2013 JANNA HIGDON 10/31/2019 8/9/2014 JANNA HIGDON 10/31/2019 8/8/2015 JANNA HIGDON 10/31/2019 8/6/2016 JANNA HIGDON 10/31/2019 8/19/2017 JANNA HIGDON 10/31/2019 5/1/2012 AMY BAIN 10/31/2019 7/19/2019 JANNA HIGDON 10/28/2019 2/1/2013 YVONNE 10/21/2019 MCARTHUR 7/19/2019 KARA DANIELS 10/28/2019 7/19/2019 JANNA HIGDON 10/3/2019 4/9/2019 CRYSTAL 10/28/2019 THOMAS 8/29/2019 CRYSTAL 10/17/2019 THOMAS 8/29/2019 CRYSTAL 10/15/2019 THOMAS -. 3.34 3.34 3.44 3.44 3.44 3.02 19.44 2,005.69 12.64 17.47 60.54 341.59 57.84 58.48 Release Amount($) 0.05 0.05 0.05 0.05 0.05 0.05 0.52 0.01 0.94 0.02 0.50 7.92 71.19 57.84 58.48 187.51 29,038.73 -. 3.29 3.29 3.39 3.39 3.39 2.97 18.92 2,005.68 11.70 17.45 60.04 270.40 0.00 0.00 111819 HCBOC Page 25
Board Meeting
Agenda Item
Agenda Item L/ -0
MEETING DATE: November 18, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Property Tax Exclusion Late Applications
REQUESTED BY: Tax Department
REQUEST:
The Tax Department is requesting approval of the attached list of application submitted after
their deadline. These applications meet all qualifications per General Statutes and are
approved for the exemption/exclusion they are applying for, beyond being late.
According to General Statute 105-282.1 (al) Late Application. -Upon a showing of good
cause by the applicant for failure to make a timely application, an application for exemption
or exclusion filed after the close of the listing period may be approved by the Department of
Revenue, the board of equalization and review, the board of county commissioners, or the
governing body of a municipality, as appropriate. An untimely application for exemption or
exclusion approved under this subsection applies only to property taxes levied by the county
or municipality in the calendar year in which the untimely application is filed.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
U:\Board OfCommissioners\Property Tax Exemptions_Exclustions Late Applications\Late Appli cations November
2019 _Jun e 2020\Property Tax Excl usion Late ApplicantsNov4 agendaform20 19.docx Page
I of I
111819 HCBOC Page 26
Property Tax Relief /Exemption Application Appeals
APPELLANT OWNER REASON FOR APPEAL TYPE
THOMPSON , KEVIN LATE APPLICATION DV
CHENARD, KAITI J LATE APPLICATION DV
HUSSE I N, SINCERE LATE APPLICATION DV
HIGHLAND,MARK LATE APPLICATION DV
CRENSHAW , PEARL LATE APPLICATION ELD
GIUNTA, STEVE LATE APPLICATION DV
DIAZ, REINARDO LATE APPLICATION DV
GREEN, JANIE LATE APPLICATION ELD
WALKER, FONNIE LATE APPLICATION DV
GODWIN , DONNA LATE APPLICATION ELD
111819 HCBOC Page 27
Board Meeting
Agenda Item
Agenda Item Y, -£:..
MEETING DATE: November 18, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Duke Energy Foundation Grant/ Anderson Creek Park Longleaf Pine
Restoration
REQUESTED BY: Carl Davis, Parks and Recreation
REQUEST:
Harnett County Parks and Recreation has been awarded $9,600 from the Duke Energy
Foundation Grant I Nature grant program.
We would like to request permission to accept this grant award.
This grant will remove the natural loblolly pines from the planted longleaf pines. This
program would help restore the longleaf pine ecosystem at Anderson Creek Park and
maintain a healthy longleaf pine forest. Parks and Recreation is partnering with the NC
Forest Service to administer these grant funds.
This grant has no cost share involved and we will manage the grant through the Duke Energy
Grant portal.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\AppData\Local\Microsoft\ Windows\INetCache\Conte nt.Outlook\OZ MK66X9\agendafonn2019 Duk e
Ene rgy Longleaf Gra nt (00 2).do cx Page I o f 2
111819 HCBOC Page 28
e/_~DUKE
~ ENERGY. Online Grant Application for the Duke Energy Foundation
Logout
Confi rmation of Application Rece ipt :
Your proposal was successfully submitted to the Duke Energy Foundation . No further action on your part is required and you can
expect to receive notice of your proposal's status soon. To print a copy of this completed application go to 'File', then 'Print' on your
browser toolbar. Click here to retu rn to the homepage when you are finished. Thank you .
Contact Informati on
• First Name Cart
• Last Name Davis
• Contact Title Hamett County Parks and Recreation Director
• Address PO Box 816
• City Lillington
'Zip 27546
• State North Carolina
• E-mail Address cdavis@hameU.org
• Telephone (910)893-7518
• Contact Type Other
O rgani zatio n Info rmati o n
• Legal Name County of Harnett
Official Name
• Address PO Box 760
• City Lillington
• State North Carolina
• Zip 27546
Mission Statement To protect the citizens and environment of Hamett County from the effects of disasters
and emergencies through a unified and comprehensive emergency management
program of mitigation , preparedness , response , and recovery by l oca l, State , and
Federal partners, private industry and volunteer organizations
• President/Executive Director Name Paula Stewart
Organization's current board members Gordon Springle ,
Howard Penny,
Barbara McKoy,
Joe Miller,
Mark Johnson
Conflict of Interest Disclosure N?A
• EIN (5013c3 Organizations Only) 56--6000306
Organ ization Detail
• Type Of Organization Governmental (Municipal, County, State Agency}
Annual Operating Budget
2020-adopted-budget-package .pdf (9.15 MB}, uploaded by Cart Davis on
07/30/2019
18-19 Harris Budget.pd! (134.7 1 K), uploaded by Zach Shean on 06/03/20 19
18-19 EMFM Budget.pd! (129.37 K), uploa ded by Zach Shean on 06/03/2019
Please list the percentage of total 7% Corporate
contributions to the organization for 93% Government
the most recent fiscal year (Total must
equal 100%)
No
111819 HCBOC Page 29
Have you run a defic it within the past
five years?
Explain Defic it Reasons
Website Address http ://harnett.org
• Does your organization have a No
LINKEDIN account?
Linkedln # of Followers
• Does your organization have a Yes
Facebook acc ount?
Organization Facebook https:/twww.facebook.com/HamettCounly
Facebook Page# of Likes 10757
• Does your organization have a No
Twitter account?
Twitter# of Followers
Does your organization have an Yes
lnstagram account?
Organization lnstagr am Page @harnett_county
lnstagram # of Followers 924
Program Info rmation
• Select the area of focus for this Nature
grant.
• Program Title Longleaf Pine Restoration Project at Anderson Creek Park
• Grant Program Summary We are trying to remove the natural tobtolly pines from the planted longteaf pines. This
program would help restore th e longleaf pine ecosystem at the park and maintain a
heallhy tongleaf pine forest.
Grant Program Detail The long leaf pine trees were established in 2009 and are pl entiful across the tract of
the Anderson Creek Park. However, naturally regenerated loblolly is a bundan t and can
over ta ke th e tongleaf pine trees. This sta nd has far too many trees per acre, averaging
750+ pine stems per acre, and 350-450 pine stems are idea l. The l oblo lly pines can
s hade out the longleaf pines and increase the risk of a South ern Pine beetle attack due
to the present sta nd conditions. By conducting pre-commercial thinning, you ca n
remove the natural loblolly pine from th e planted longleaf pine . Reducing th e number of
trees to 350-450 per acre will improve the health of the stand by reducing competiti on
and providing the longleaf trees with more available nutrients, water and sunlight.
Outcomes By conducting pre-commercial thinning to remove lobl olly pine and understory
hardwoods at Anderson Creek Par k, the longleaf pines will be restored. Successful
completi on of this project will restore and maintain the longleaf pine ecosystem at
Anderson Creek Park by reducing the number of trees to 350-400 per acre.
• Grant Program Start Date 02/01 /2021
• Grant Program End Date 04/01 /2021
• Select the primary county of the -Hamett, NC
State the grant would principally serve
from the dropdown below.
Select all counties served by this -Harnett, NC
program:
Supporting Doc umentation
Anderson Creek Park -Practice Plan 2.pdf (146. 71 K), uploa ded by Cari Davis
on 07/30/2019
D6 Timber Stan d Improvement Private Contractor List_.pdf (71.64 K), uploaded
by Cari Davis on 07 /30/2019
Anderson Creek Park -Practice Plan Map 2.pdf (6. 77 MB), uploaded by Cari
Davis on 07/30/2019
Financial Information
• Total Grant Pro gram Budget Amount $9,600.00
• Upload the Overall Grant Program
Budget Duke_Ene rgy_Grant_Recommended_Budget_Worksheet (1 ).xl sx (911.41 K),
uploaded by Cari Davis on 07/30/2019
• Requested Funding Amount $9,600.00
Fund Use The funds provided by Du ke energy will be used to pay for pre-commercial mechanical
th inning, which will restore the longleaf pine trees in Ande rson Creek Par k. The
estimated cost of th e pre-commercial thinning is $200 per acre , and the estimated area
that needs to be thi nned is 48 acres. Therefore , the estimated cost of the project wou ld
be $9 ,600 to complete.
111819 HCBOC Page 30
Demographics
Please provide the total number of 42471
people being served DIRECTLY by this
grant program:
• Does the majority of funding for this No
grant program specifically seek to
serve under-represented, low-income
or diverse populations?
Which under-represented, low-income
or diverse populations will be served?
Recognit ion And Engagement
• Please indicate how Duke Energy will Share Social Media (Facebook , Twitter, lnstagra m) provided by Duke Energy
be recognized as a funder of this grant (#depowerfu lcommunities}
program. (Please note: Duke Energy Tag Duke Ene rg y in social media post about th e grant program
Foundation does not accept tangible
benefits from grant recipients)
If app licable, outline other re cognition
options not indicated above
Volunteer Opportunities
Need Support ?
Copynght ~ Duke Energy 2019 AU Rights Reserved Legal Notices and Terms of Use I Pnvacy
111819 HCBOC Page 31
Board Meeting
Agenda Item
Agenda Item __ L/__.___-_F_-'
MEETING DATE: November 18, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Town of Angier Reimbursement Request for FYE 2019 SRO Cost
REQUESTED BY: Kimberly A. Honeycutt, Finance Officer
REQUEST:
Request that the Board consider the Town of Angier's request for the reimbursement of costs
associated with a School Resource Officer (SRO) Program for fiscal year 2019.
The agreement, signed October 1, 2018 between the Town and the County, directed the
monthly submission of invoices associated with the SRO Program. During this time , the
Town was without a Finance Director and supporting staff and therefore did not submit any
reimbursement reque sts.
The Town is requesting reimbursement in the amount of $70 ,021.94 which includes
$24 ,079.94 for salaries and fringes and $45 ,942 for equipment. The supporting
documentation provided by the Town has been reviewed and is within the guidelines and
lim its provided by the agreement.
111819 HCBOC Page 32
Lewis Weatherspoon
Mayor
October 3, 2019
Paula Stewart
County Manager
Harnett County
P.O. Box 759
Lillington, NC 27546
Town of Angier
www .ang1er .org
Gerry Vincent
Town Manager
RECEIVED
(, :,-I 9 2:119
"., t.
Veronica Hardaway
Town Clerk
Subject: School Resource Officer Program (2018-2019 )-Reimbursement Agreement
Dear Ms. Stewart,
As a follow up to our conversation, I respectfully request reimbursement from the Harnett
County Board of Commissioners for the School Resource Officer as outlined under the
Reimbursement Agreement s igned October 1, 2018.
Under A1ticle II Compensation for SRO Services, the Agreement allows a maximum of
$65,8 12.00, and the Town is requesting $24 ,079.94 from February to June 30, 2019. In addition,
under Article IV SRO Equipment and Vehicles, the Agreement allows a maximum of $45,942.00
and the Town spent approximately $62,600.00. The requested amount per the Agreement is
$45 ,942.00.
As you were aware, the Town of Angier was without a Finance Director and support staff during
this time to request the above mentioned reimbursements within the fiscal year. However, to
date, we are fully staffed within the Finance Department and will request reimbursements on a
monthly basis. I respectfully request an appropriation from the Hamett County Board of
Commissioners of $70,021.94 ($24,079.94/Payroll + $45,942.00/Equipment).
I apologize that I will be unable to attend the Commissioner's Board Meeting on October 2!51,
but Hans Kalwitz, Finance Director will be if you have any questions. Thank you for your
consideration.
Po st Office Box 278 • An gier, North Carolina 27501 -0 278 • (919) 63 9-2071
111819 HCBOC Page 33
Lewis Weatherspoon
Mayor
<4~'Jmk
Gerald D. Vincent
Town Manager
Town of Angier
www .angier.org
Gerry Vincent
Town Manager
Veronica Hardaway
Town Clerk
Post Office Box 278 • Angier, North Carolina 27501-0278 • (919) 639-2071
111819 HCBOC Page 34
INVOICE
The Town of Angier
PO Box 278
Angier, NC 27501
919-639-2071
919-639-6130 Fax
DESCRIPTION
DATE: September 10, 2019
INVOICE# 1
FOR:
BILL TO:
October 2018-June 2019
Harnett County Finance
PO Box 760
420 McKinney Parkway
Lillington, NC 27546
AMOUNT
Payroll Expenditures -October 2018-June 2019
Equipment Expenditures -One time reimbursement
$
$
24,079.94
45,942.00
Remit Payment to
Town of Aniger
PO Box 278
Angier, NC 27501
Total $ 70,021.94
111819 HCBOC Page 35
ANNUAL COST FOR SCHOOL RESOURCE OFFICER -DEBRA BAUEER
Includes Officer and Fringe Benefits
Assumes Current Starting Salary of $45,353 and Current Fringe Benefits Cost
Estimated Uniform and Officer Equipment Costs of $8200
Personnel Costs
Salaries @45,353 for12 Months
FI CA Expen se at 7.65%
Retirement Expense@ 8.5%
401K Contribution @ 5%
Workers Compensation -3.5% net of deductions/modifiers= 1%
Overall Budget Estimate for Unemployment of 1%
Health Insurance 460 .60 * 12 months
Life and AD&D $9.35 * 12 months
Dental/Vision $36.50 * 12 Months
Total Annual Personnel Costs for One Officer
Officer Related Uniforms and Equiipment
Total Annual Cost for One Officer Including Salary,
Fringe Benefits, and Uniforms and Equipment
Estimated Cost of Police SUV and Related Equipment w/ Insur.
Officer Related Uniforms and Equiipment
Estimated Cost of Police SUV and Related Equipment w/ Insur.
TOTAL OFFICER EQUIPMENT AND VEHICLE & EQUIPMENT
45,353 .00
3,469.50
3,855 .01
2,267.65
453.53
453.53
5,527 .20
112.20
438 .00
61,929.62
8,200.00
70,129.62
54,400.00
8 ,200.00
54,400.00
62,600.00
U:\Documen t s\B udget Ch anges for January 22 201 9 Workshop
Covered by
SRO Contract
65,812.00
45,942.00
Contract Reimb
Over/(Under Actual
111819 HCBOC Page 36
SCHOOL RESOURCE OFFICER PROGRAM
REIMBURSEMENT AGREEMENT FOR
ELEMENT ARY AND PRIMARY SCHOOLS
This Reimbursement Agreement (hereinafter "Agreement") effectiveru I , 2018 is made and
entered into by and between the Hamett County Board of Education (hereinafter "Board"), the
governing body of the Hamett County Schools (hereinafter "HCS"), the County of Hamett
(hereinafter "County"), and the Town of Angier (hereinafter referred to as the "Town").
WITNESS ETH:
WHEREAS, the Board and the Town entered into a School Resource Officer Program
Memorandum of Understanding (hereinafter referred to as the "MOU") effective lx'.!t I ,
2018, attached hereto as Exhibit A;
WHEREAS, Article V of the MOU states that the Board and governing body of the Town
agree to enter into a separate contract to address the assignment of School Resource Officers
(hereinafter referred to as "SRO" or collectively "SROs") to specific HCS schools and payment
for SRO services during each fiscal year;
WHEREAS, County agrees to provide funding for the SRO 's to the Board for
reimbursement of SRO services as described in the MOU.
NOW, THEREFORE, in consideration of the promises and covenants of the parties herein
contained, and other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Board, County, and the Town do hereby agree as follows:
Article I
SRO School Assignment
The Town shall hire and train law enforcement officers to serve as SROs pursuant to the MOU in
each of the following schools within the Town's limits:
1. Angier Elementary
Between school years and during scheduled holidays , the Town shall have the right to utilize the
SROs for non-SRO purposes so long as such uses do not conflict with any of the requirements of
the MOU.
Article II
Compensation for SRO Services
The compensation to be paid by County to the Board for reimbursement of the SRO
services described in the MOU and for non-SRO purposes during scheduled holidays shall not
exceed $31.64 per hour with a maximum of $65,812.00 per fiscal year for each SRO. The Board
111819 HCBOC Page 37
shall not receive any additional funds from County for reimbursement to the Town for excess
expenditures unless agreed upon in writing by County.
Between school years, County shall directly reimburse the Town for the SROs for their
services, regardless of their use by the Town, in an amount that shall not exceed $31.64 per hour
for each SRO. If the total amount of funds expended on each SRO for the then-current term of
the MOU exceeds $65,812.00, the Town shall be solely responsible for the excess expenditures
of the SRO's services, unless County agrees in writing to cover the excess expenditures.
Article III
Invoices for SRO Services
In order to request payment, the Town shall submit monthly invoices to the Harnett County
Sheriffs Office (hereinafter referred to as "HCSO") describing the applicable charges, including
identification of personnel who performed the services, the school at which the SRO performed
the services, hourly rates, and reimbursable expenses. If the invoice contains expenditures for non-
SRO purposes during a scheduled holiday, the invoice shall identify the type of services performed
by the SROs. Prior to submission of invoices to the Board, the HCSO shall verify them for
accuracy within five business days of receipt. Once verified , County shall forward the funds for
reimbursable expenses to the Board for payment of the invoices. The Board shall process and pay
invoices within 30 days of receipt.
Between school years , the Town shall submit monthly invoices to County describing the
applicable charges, including identification of personnel who performed the services, the type of
services performed, hourly rates, and reimbursable expenses. County shall process and pay
invoices within 30 days of receipt.
Article IV
SRO Equipment and Vehicles
County shall provide a one-time reimbursement grant not to exceed $45,942 .00 per SRO
to the Town for the purchase of SRO equipment and one vehicle per SRO for the Initial Term of
this Agreement and the MOU. All maintenance and additional purchases of equipment and
vehicles shall be the responsibility of the Town. The Town shall submit an invoice to County
listing the purchased equipment and vehicles. County shall process and pay the invoice within 30
days of receipt.
Article V
Term and Termination of Agreement
The term of this Agreement shall begin on Qc.±) 1 20 l ~ and end on June 30 , 2019
(the "Initial Term"), unless terminated earlier as herein provided. At the expiration of the Initial
Term, this Agreement shall automatically renew upon the renewal of the MOU, unless any of the
parties provide at least 30 days' written notice of its intent to terminate prior to the expiration of
the then-current term .
2
111819 HCBOC Page 38
This Agreement may be terminated by any party, with or without cause, upon 90 days'
written notice to the other parties. However, this Agreement shall automatically terminate without
notice upon the termination of the MOU. If at any time this Agreement is terminated during the
Initial Tenn or any subsequent term of the MOU, the parties shall negotiate and execute a new
agreement that is compliant with Article V or any amendment thereof prior to the termination date
of this Agreement, unless any amendment of the MOU no longer requires such an agreement.
Article VI
Notice
Any notice, consent, or other communication in connection with this Agreement shall be
in writing and may be delivered in person, by mail, or by facsimile transmission (provided sender
confirms notice by written copy). If hand-delivered, the notice shall be effective upon delivery.
Ifby facsimile copy, the notice shall be effective when sent. If served by mail, the notice shall be
effective three business days after being deposited in the United States Postal Service by certified
mail, return receipt requested, addressed appropriately to the address set forth below:
To Board:
Harnett County Schools
Attention: Superintendent
1008 South 11th Street
Lillington, North Carolina 27546
To County
Paula Stewart
County Manager
Post Office Box 759
Lillington, North Carolina 27546
With copy to:
Monica L. Jackson
Senior County Staff Attorney
Post Office Box 238
Lillington, North Carolina 27546
To Town
Mike McLaurin
Interim Town Manager
55 N. Broad St. W.
Angier, NC 27501
With copy to:
3
111819 HCBOC Page 39
Dan Hartzog Jr.
Town Attorney
PO Box 27808
Raleigh, NC 27611
Article VII
Miscellaneous Provisions
1. Relationship of Parties. The parties to this Agreement shall be independent contractors,
and nothing herein shall be construed as creating a partnership or joint venture; nor shall
any employee of the parties be construed as employees , agents, or principals of any other
party to this Agreement. Each party agrees to assume the liability for its own acts or
omissions, or the acts or omissions of their employees or agents, during the term of this
Agreement, to the extent permitted under law.
2. Governing Law; Venue. This Agreement shall be governed by the laws of the State of
North Carolina. The venue for initiation of any such action shall be Hamett County, North
Carolina Superior Court.
3. Amendments and Modifications; Additional Policies and Procedures. This Agreement may
be modified or amended by mutual consent of the parties as long as the amendment is
executed in the same fashion as this Agreement.
4. Entire Agreement. This Agreement constitutes the entire agreement between t he parties
and supersedes all prior agreements and understandings , whether written or oral, relating
to the subject matter of this Agreement.
5. Severability. In the event that any provision of this Agreement shall be inval id, illegal , or
otherwise unenforceable , the validity, legality, and enforceability of the remaining
provisions shall in no way be affected or impaired thereby.
6. No Third Party Benefits. There are no third party beneficiaries to this Agreement. Nothing
in this Agreement shall create or give to third parties any claim or right of action against
the parties.
7. Counterparts. This Agreement may be executed in one or more counterparts, each of which
shall be deemed an original, but all of which taken together constitute one and the same
instrument.
8. E-Verify: All parties shall comply with the requirements of Article 2 of Chapter 64 of the
North Carolina General Statutes, "Verification of Work Authorization ," and will provide
documentation reasonably requested by any party to this Agreement demonstrating such
compliance.
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111819 HCBOC Page 40
IN WITNESS WHEREOF, the parties hereto caused the Agreement to be executed on their
behalves.
HARNETT COUNTY BOARD OF EDUCATION
Chair
ATTEST:
COUNTY OF HARNETT
ATTEST:
TOWN OF ANGIER
ATTEST:
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111819 HCBOC Page 41
THIS INSTRUMENT HAS BEEN PREAUDITED
IN THE MANNER REQUIRED BY THE LOCAL
GOVERNMENT BUDGET AND FISCAL CONTROL ACT
FINANCEDIRECTOR ~ N, &"~
111819 HCBOC Page 42
Board Meeting
Agenda Item
Agenda Item 4-G-
MEETING DATE: November 18, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Lease Agreement Between Wake Enterprises and Harnett County
REQUESTED BY: Christopher Appel
REQUEST:
Legal Services is requesting the Board to enter into an agreement with Wake Enterprises,
Inc., on behalf of ARC of Harnett County, to leas e rooms 121 and 143 at property address
200 Alexander Drive Lillington, NC 27546 to conduct it's education, training, and support
activities and services for an initial term of 1 year with the option to renew for three
additional three-year terms.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P :\B0C\agendaform20 19.docx P age I of I 111819 HCBOC Page 43
NORTH CAROLINA
HARNETT COUNTY
LEASE AGREEMENT
THIS LEASE AGREEMENT ("Lease"), made and entered into this_ day of
November 2019, by and between Wake Enterprises, Inc., a private nonprofit corporation
(hereinafter referred to as "LESSEE") and the County of Harnett, a body politic and political
subdivision of the State of North Carolina, (hereinafter referred to as "LESSOR")
WHEREAS, LESSEE, on behalf of ARC of Harnett County, provides meaningful, age
appropriate activities, training, and support services for previously unserved and underserved
adult residents of Harnett County with Intellectual and Developmental Disabilities ("IDD"); and
WHEREAS, LESSEE desires to lease space at the property owned by LESSOR, to wit,
the building located at 200 Alexander Drive, Lillington, North Carolina for an initial term of one
( 1) year; and
WHEREAS , LESSOR and LESSEE desire to enter into this Lease for the purpose of
setting forth the respective rights, obligations, and duties of each party.
NOW, THEREFORE, in consideration of the above-stated desires of the parties and such
other mutual promises and covenants as are set forth below, LESSOR and LESSEE agree as
follows:
1. Premises. LESSOR shall lease to LESSEE and LESSEE shall lease from LESSOR
rooms 121 and 143 in the building located at 200 Alexander Drive, Lillington, North
Carolina (hereinafter referred to as the "Premises"). A map showing the exact locations
of the leased rooms is attached as Exhibit A and incorporated into this Lease by
reference. In no event does LESSOR grant any interest in any property for which
LESSOR is not the record owner. The Premises are leased for the express purpose of
allowing LESSEE to conduct its education, training, and support activities and services.
In addition to the leased Premises, LESSEE shall have access to the shared spaces,
rooms, bathrooms, kitchen , and parking lots located on the property. LESSEE
acknowledges that parking spaces are not reserved for LESSEE 's operations under this
Lease and that LESSOR cannot guarantee sufficient parking for LESSEE 's operations
and programs.
2 . Term. The term of this Lease (the "Initial Term") shall commence upon execution of this
Lease by both parties ("Commencement Date") and terminate on September 30, 2020.
Upon the mutual written agreement of both parties, this Lease may be renewed for three
additional three-year terms on the same terms and conditions. If the LESSEE has fully
complied with all of the provisions of this Lease during the Initial Term, LESSEE and
LESSOR shall convene a meeting at least 90 days prior to the end of the Initial Term to
discuss the possible terms of a new lease. In no event shall the term and renewal
provisions stated in this paragraph extend this Lease beyond a 10-year term limit.
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111819 HCBOC Page 44
3 . Rent. The rent for the Initial Term of the Lease and any renewals thereof shall be $1.00
per year. Prior to the first renewal term, LESSOR shall decide whether LESSEE will be
responsible for the average cost of utilities, or a portion thereof, as defined in Section 21
of this Lease, for the Premises for the first renewal term , and any other renewals
thereafter. Utility costs shall be determined solely by the LESSOR and shall be based on
the amount of square footage occupied by LESSEE. If LESSOR determines that LESSEE
shall pay the average cost of utilities after the Initial Term and LESSEE is unable to pay
the average cost of the utilities at any point during the renewal terms, LESSEE may
terminate this Lease upon 30 days written notice to LESSOR. LESSEE shall pay to
LESSOR, at such place as LESSOR shall designate in writing, the cost of utilities within
30 days of LESSEE's receipt of LESSOR's invoice. LESSEE shall also pay for all
improvements required to ensure that the Premises are safe for the provision of LESSEE's
operations during the Term of this Lease. Upon the termination of this Lease, title to all
improvements to the Premises, except for LESSEE 's personal property, shall be
automatically transferred to LESSOR. LESSOR and LESSEE agree that LESSEE shall
not be entitled to any compensation or reimbursement from LESSOR for any repairs,
maintenance, construction costs, or any other expenses LESSEE incurs as a result of
LESSEE's use or lease of the Premises.
4. Funding. Funding for LESSEE's operations will be provided in accordance with an
agreement between Sandhills Center and LESSEE. County shall have no obligation to
provide any funding to support LESSEE's operations and shall have no other obligations
that are not included in this Lease unless agreed upon to in a written amendment to this
Lease or in another written agreement between the parties. LESSOR, however, will work
with LESSEE to provide access to LESSOR's parks and recreation facilities , libraries,
and other community resources for LESSEE's education, training, and support activities
and services for Hamett County residents with IDD.
5. Title and Quiet Possession. LESSOR represents and covenants that LESSOR owns the
Premises in fee simple except as set out in matters of record. LESSEE assumes the
burden of conducting a title search or other investigation to its satisfaction. LESSOR
represents and warrants to LESSE that LESSOR has the full right to make this Lease and
that LE SSEE shall have quiet and peaceful possession of the Premises throughout the
term of this Lease except when the Premises is needed as an alternative court facility
pursuant to Sections 6, 7, 8, and 9 of this Lease.
6. Notice of Premises as Alternative Court Facility. LESSEE, by execution of this Lease,
is hereby on notice the Premises is considered by LESSOR to be an alternative court
facility where, in case of emergency, the Premises may be needed to conduct essential
and official operations of the General Court of Justice. Those essential and official
operations that cannot be reasonably delay may include, by way of example only,
preliminary proceedings in criminal cases, receipt and processing of papers and money
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111819 HCBOC Page 45
by the Clerk, and conduct of time-critical proceedings in juvenile, commitment, domestic
violence, and other civil or criminal cases. Such use of the Premises as an alternative
court facility shall not be deemed as a breach of this Lease and LESSEE s hall not be
entitled to any compensation from LESSOR fo r the loss of use of the Premises for its
operations.
7. Initiation of Use of Alternative Court Facility. Use of the Premises as an alternative
court facility will go into effect in any emergency situation at such time as the Senior
Resident Superior Court Judge may order, after consulting with the County Manager,
Sheriff, Chief District Court Judge, Clerk of Superior Court, District Attorney, Public
Defender, and any other Court, County, or State Officials the Senior Resident Superior
Court Judge deems necessary. Examples of emergency situations include, but are not
limited to, fire , flood, storm, wind, or water damage, extended loss of power or other
utilities necessary for safe and proper use of the courthouse, pandemic influenza, or other
health emergency, acts of terrorism or vandalism making the courthouse unusable for an
extended period, serious safety or health conditions affecting the courthouse, or toxi_c
chemical releases that require evacuation or the courthouse for an extended period.
8 . Obligations of LESSEE When Premises are Required as Alternative Court Facility.
If such an emergency should occur that requires the Premises to be used as an alternative
court facility, LESSSEE should immediately cease operations, remove all personal
property from the Premises, and vacate the facility. Once the Premises are no longer
required as an alternative court facility, LESSEE may r eturn to the Premises and continue
operations.
9 . Times and Duration of Use as an Alternative Court Facility. LESSOR may u s e and
occupy the alternative court facility 24 hours a day as needed. Use of the Premises by
LESSOR as an alternative court facility will not e xtend more than sixty (60) days, except
that additional periods of up to sixty (60) days each may be ordered by the Senior
Resident Superior Court Judge after consulting with the County Manager, Sheriff, Chief
District Court Judge, Clerk of Superior Court, District Attorney, Public Defender, and
any other Court, County, or State Officials the Senior Resident Superior Court Judge
deems necessary.
10. Title Insurance. LESSEE, at LE SS EE's option and expense, may obtain title insurance
on the Premises.
11. No Waste or Nuisance. During the term of this Lease, LESSEE shall comply with all
applicable Laws affecting the Premises, the breach of which might result in any penalty
on LESSOR or forfeiture LESSOR's title to the Premises. LESS EE shall obtain any
necessary governmental licenses or authorization required for the provision of LESSEE's
operations and shall furnish copies of same to LE SSOR ifrequested. LESSOR shall
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111819 HCBOC Page 46
reasonably cooperate with LESSEE's efforts to obtain necessary licenses and
authorizations.
12. Assignment and Subleasing. LESSEE may not sublet the Premises in whole or in part
without LESSOR'S consent, and the making of any such sublease shall not release
LESSEE from, or otherwise affect in any manner, any of LESSEE's obligations
hereunder. LESSEE shall not assign or transfer this Lease, or any interest herein, without
the prior written consent of LESSOR, and a consent to an assignment shall not be deemed
to be a consent to any subsequent assignment. In the event LESSOR should transfer its
interest in the Premises, LESSOR shall have no further duties or obligations hereunder
provided that the transferee agrees to assume all of the duties and obligations imposed
hereunder on LESSOR and upon such third party's assignment not to amend, modify, or
change in any manner whatsoever LESSEE's rights and obligations hereunder. Upon such
a transfer, LESSEE shall, for all purposes expressed herein and incidental hereto, accept
such transferee as its LESSOR hereunder. LESSOR may assign any or all rights, duties,
and obligations created hereunder without the consent of LESSEE, provided such third
party agrees not to amend, modify, or change in any manner whatsoever LESSEE's rights
and obligations hereunder and assumes without modification LESSOR's rights and
obligations hereunder. In all other circumstances, LESSOR shall first have obtained the
written consent of LESSEE, which consent shall not be unreasonably withheld.
13. Notices. Any notice, report, statement, approval, consent, designation, demand, or
request to be given, and any election to be exercised by a party under the provisions of
this Lease shall be deemed to be given and received three days when made in writing and
sent by United States certified or registered mail , postage prepaid, to the other party at the
applicable address set forth below:
LESSOR:
LESSEE:
Paula Stewart
County Manager
Post Office Box 759
Lillington, North Carolina 27546
With copy to :
Senior Staff Attorney
Post Office Box 238
Lillington, North Carolina 27546
Walter T. Weeks , Jr.
Executive Director Emeritus
3548 Bush Street
Raleigh, North Carolina 27609
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111819 HCBOC Page 47
14. Condition of Premises. LESSEE acknowledges that LESSOR does not warrant that the
Premises will be in a condition that would be safe for the provision of any of LESSEE' s
activities. LESSEE shall be solely responsible for maintaining the Premises in a safe and
secure condition at all times that LESSEE occupies the Premises. LESSEE shall
indemnify, hold harmless, and release LESSOR from any and all claims related to the
condition and suitability of the Premises for LESSEE's use.
15 . Maintenance of the Premises . LESSOR shall be responsible for the general
maintenance of the Premises including, but not limited to, the roof, flooring, stairs,
HV AC , electrical, fire extinguishers, windows, pest control, plumbing, parking areas,
landscaping, exterior and interior walls , exterior and interior lights , sidewalks, and
foundation. LESSOR shall not be responsible for the janitorial duties of the Premises and
the repairs and maintenance of any improvements, fixtures, and equipment installed by
LESSEE.
16. LESSEE Damage. LESSEE shall be responsible for the costs to replace or repair any
damage caused to the Premises or grounds by the negligence or willful misconduct of
LESSEE, its agents, employees, volunteers, members, invitees and members and
volunteers of ARC of Harnett County. LESSEE shall reimburse LESSOR for the costs of
to replace or repair any such damage within 30 days upon written demand by LESSOR.
17. Damage or Defect. LESSEE agrees to notify LESSOR immediately upon discovery of
any damage or defect in need of repair to the Premises pursuant to Sections 15 and 16 of
this Lease. If the damage or defect does not result from the negligence or willful
misconduct of LESSEE, its agents, employees, volunteers , members, invitees, and
members and volunteers of ARC of Harnett County and is a repair obligation incurred by
Lessor pursuant to Section 10 of this Lease, repair of the damage or defect shall be made
by LESSOR at LESSOR's expense.
18. LESSEE Improvements. LESSEE shall have the right, at its sole expense, to make such
improvements on the Premises as it may deem necessary, including any improvements
necessary for LESSEE's operations, with the prior written approval of LESSOR.
LESSOR's approval shall not be unreasonably withheld. LESSEE shall be solely
responsible for the cost of any required work and shall ensure that all improvements
comply with applicable codes, regulations, and requirements. However, LESSEE shall
not destroy, remove, or make any improvements or changes to the Premises which would
adversely impact the market value of the Premises or LESSOR's ability to use the
Premises upon the termination of this Lease without the prior written permission of the
LESSOR. LESSEE shall also reimburse LESSOR for the costs of improvements installed
by LESSOR at LESSEE 's request.
During the term of this Lease, LESSEE shall maintain the Premises in a safe, clean, and
neat condition. Upon termination of this Lease, LESSOR shall take possession and
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111819 HCBOC Page 48
ownership of all improvements to the Premises, except for LESSEE's personal property.
LESSOR may inspect any installation or other work performed on the Premises.
To the extent that any repairs or changes are occasioned by (a) the acts of LESSEE, its
agents , servants, employees, contractors, invitees, or members and volunteers of ARC of
Harnett County; (b) a defect or malfunction in LESSEE's equipment or any attachments
thereto ; ( c) a safety hazard, or violation of any applicable statute, rule, regulation, order,
directive, or standard relating thereto, in or caused by LESSEE's property; ( d) any
changes or improvements to the Premises requested or made by LESSEE; or (e) any
violation or breach of any provision of this Lease by LESSEE or anyone acting under it;
then LESSOR may make any required repairs at the expense of LESSEE. LESSEE shall
reimburse LESSOR within 30 days upon written demand for any such expenses incurred
by LESSOR.
19. Right of Entry. LESSOR may enter the Premises immediately, and without notice to
LESSEE in the event of emergency repairs to the Premises. In all other circumstances,
LESSOR may enter the Premises for inspection, repair, alteration, or improvement of the
Premises, but will provide LESSEE with 24 hours' notice of its intention to enter the
Premises, and will not interfere with LESSEE 's business operations during entry of the
Premises.
20. Operating Expense. LESSOR shall provide internet service to LESSEE at no cost to
LESSEE. LESSEE shall be responsible for arranging for the installation and operation of
phone service, security systems in the Premises, and other such services required for the
use of the Premises by LESSEE and shall pay directly to the supplier thereof all charges,
fees , or assessments for installation, connection, operation, and use of such services. Prior
to installation of any such services, LESSEE shall obtain the written approval of
LESSOR, which approval shall not be unreasonably withheld. If LESSEE installs any
security equipment in the Premises, LESSEE shall provide LESSOR with access codes
and/or provide for immediate entry to the Premises to enable LE SSOR to meet its
maintenance and repair obligations set forth in Sections 15 and 19 of this Lease. LESSEE
shall fully and promptly pay for all services furnished to the Premises and used by
LESSEE throughout the term of this Lease, and all other costs and expenses of every kind
whatsoever in connection with the use, operation, and maintenance of the Premises and
all activities conducted thereon, with the exception of LESSOR's utilities obligations s et
forth in Section 21 of this Lease.
21. Utilities. During the Initial Term of this Lease , LESSOR shall be responsible for the
costs of electricity, gas, sewer, water, and trash collection for the Premises. If LESSOR
determines that LESSEE will be responsible for utilities per Section 3 of this Lease,
LESSOR shall be responsible for the costs of electricity, gas, sewer, water, and trash
collection for the Premises. LE SSEE shall carry all trash to designated receptacles
located outside of the Premises for trash collection by LESSOR.
22. Signage. LESSEE is permitted t o place or display on exterior doors, walls, windows, or
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111819 HCBOC Page 49
other locations designated by LESSOR a sign that can be easily removed to advertise its
business, provided LESSEE obtains the prior written consent of LESSOR, which consent
shall not be unreasonably withheld. LESSEE agrees that any such signs placed on a door,
wall, or window shall not be painted but shall be in the form of a decal or other easily
removable form . LESSEE is responsible for removing all signs and displays upon
termination of this Lease. All signs shall be in compliance with any applicable laws,
ordinances, and codes.
23. LESSEE's Performance and Surrender. LESSEE shall comply with all rules,
regulations, and laws governing the provision of instructional and community services in
North Carolina at all times during the term of this Lease. LESSEE shall pay the rent and
all other sums required to be paid by LESSEE hereunder in the amounts, at all times, and
in the manner herein provided, and shall keep and perform all terms and conditions
hereof on its part to be kept and performed, and at the expiration or sooner termination of
this Lease all improvements to the Premises, except for LESSEE's personal property,
shall become the property of LESSOR.
24. Securing the Premises and Entrances. LESSEE shall be responsible for securing all
doors and entrances to the Premises. LESSEE shall also be responsible for securing all
entrances and exits to the building and for setting the security alarm if LESSEE is the last
tenant in the building at the close of business.
25. Government Compliance. LESSEE shall conduct its operations in compliance with all
governmental laws and regulations, including all applicable local, state and federal rules
and regulations.
26. Indemnity. LESSEE shall indemnify and hold LESSOR harmless from and against any
and all losses, liabilities, claims, lawsuits, judgments, and demands whatsoever
(including reimbursement of reasonable legal fees and costs) which may arise out of or be
caused by any act or omission or intentional wrongdoing of LESSEE or its agents,
employees, invitees, or contractors, or which may arise out of or be caused by the
maintenance, presence, use, location or removal of any equipment, system, or other
property owned or operated by LESSEE or its agents, employees, or contractors.
LESSEE hereby assumes the risk of the inability to provide its operations as a result of
any reason whatsoever and agrees to indemnify and hold LESSOR harmless from all
damages and costs of defending any claim or suit for damages of any kind including
business interruption (and attorneys' fees) asserted against LESSOR by reason of such
failure. LESSOR shall not be responsible for any damage to LESSEE's property,
business, agents, employees, or invitees regardless of the cause of the damage.
27. Insurance. LESSEE shall obtain and maintain in effect during the term of this Lease, a
policy or policies of insurance in such amounts as are prudent and customary in the
business in which LESEE is engaged. LESSEE shall name LESSOR as an additional
insured on any such policy or policies.
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111819 HCBOC Page 50
LESSEE shall promptly furnish -to LESSOR certificates of insurance evidencing such
insurance coverage. Insurance required hereunder shall be maintained by insurance
companies rated "A-" or better by "Best's Insurance Guide." In the event LES SEE fails to
keep and maintain the liability insurance hereunder, LESSOR may purchase the said
insurance and add the premiums to LESSEE's rent and the failure of LESSEE to pay the
said premiums when due shall be considered a default and forfeiture of this Lease.
28. Events of Default, Termination. If LESSEE vacates or abandons the Premises or fails to
perform any other act or obligation as set forth in this Lease and for a period of thirty (30)
days following notice from LESSOR of such default fails to cure or commence
appropriate action to cure such default, LESSOR may terminate this Lease. LESSOR
may also terminate this Lease if state, federal, or local agency establishes any
condition(s) for occupancy of the Premises which LESSEE fails or refuses to perform.
No such termination of this Lease shall relieve LESSEE of its indemnification obligations
and any previously accrued liability and obligations under this Lease and all such liability
and obligations shall survive any such termination.
a) Upon termination or expiration of this Lease, LESSEE will surrender the
Premises to LESSOR in as good condition as existed at the commencement of the
Lease except for reasonable wear and tear and in accordance with the terms of this
Lease, or for damage due to causes beyond LESSEE'S control and without its
fault or negligence, or for damage, howsoever caused, to the extent LESSOR shall
have been compensated for such damage by insurance.
b) Upon any termination or expiration of this Lease, LESSEE shall promptly remove
its equipment from the Premises without damage to the property of LESSOR in
accordance with the terms of this Lease. During the period ofremoval of its
equipment, LESSEE'S right and obligations with respect to access to the Premises
shall be the same as those during the period that this Lease is in effect, and until
the completion of the removal of all such equipment.
c) If any personal property owned by LESSEE shall not have been removed from the
Premises within 30 days following the termination or expiration of this Lease,
LESSOR shall have the right to sell the property in accordance with the North
Carolina General Statutes and apply the proceeds of the sale to any amounts
LESSEE owes to LESSOR under this Lease, or retain LESSEE's property,
granting LESSEE's credit for the reasonable value of the property against any
amounts LESSEE owes to LESSOR.
d) LESSOR's failure to enforce or insist upon compliance with any of the terms or
conditions of this Lease shall not constitute a waiver or relinquishment by
LESSOR of any of such terms or conditions . No declaration of default by
LESSOR under any provision of this Lease shall be deemed to impair or diminish
LESSOR's rights against LESSEE for any breach of this Lease.
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111819 HCBOC Page 51
e) LESSEE may terminate this Lease upon 30 days written notice to LESSOR if
program needs for space change, changes in funding, or upon LESSOR's use of
the Premises as an alternative court facility.
f) Either party may terminate this Lease, without cause, upon one (1) year written
notice to the other party.
29. Condemnation. If the whole of the Premises, or such portion thereof as will make the
Premises unusable for the purposes herein leased, is condemned by any legally
constituted public authority, then this Lease, and the term hereby granted, shall cease
from the time when possession thereof is taken by the public authority. Any lesser
condemnation shall in no way affect the respective rights and obligations of LESSOR and
LESSEE hereunder. However, nothing in this paragraph shall be construed to limit or
adversely affect LESSEE's right to an award of compensation from any condemnation
proceeding for the taking of LESSEE's leasehold interest hereunder or for the taking of
LESSEE's improvements, fixtures, equipment, and personal property. The provisions of
this Lease governing LESSEE improvements and their removal shall be applicable
should termination occur due to condemnation.
30. Binding on Successors. The covenants and conditions contained herein shall apply to
and bind the heirs, successors, executors, administrators, and assigns of the parties hereto.
3 I. Access to Premises. LESSEE and its officers, employees, agents, contractors and
invitees shall have full access 24 hours per day, seven (7) days per week to the Premises
during the term of this Lease.
32. Governing Law and Venue. This Lease shall be governed and construed in accordance
with the laws of the State of North Carolina. Any action or proceeding arising under this
Lease shall be filed and heard in the Superior Court of Hamett County.
33. Entire Agreement. This Lease reflects the entire agreement between LESSOR and
LESSEE with respect to the Premises and shall supersede all prior understandings and
agreements relating to the subject matter hereof and may be amended only by written
mutual agreement of the parties.
34. No Waiver. In the event that either party fails to enforce any obligation of the other party
under this Lease when performance is due, such delay or failure to enforce shall not
constitute a waiver of its right to seek full performance at any future time.
35. Mechanic's Liens. LESSEE will not cause any mechanic's or materialman's lien to be
placed on the Premises, and LESSEE agrees to indemnify, defend, and hold harmless
LESSOR from any such lien from a party claiming by, through or under LESSEE. If any
such claim oflien is placed on the Premises, LESSEE shall, within 30 days thereafter
regardless of whether or not it contests the validity of the claim upon which such lien is
based, post such bonds or take such other steps as may be necessary to remove such lien.
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111819 HCBOC Page 52
36. Headings. The headings of sections and subsections are for convenient reference only
and shall not be deemed to limit, construe, affect, modify, or alter the meaning of such
sections or subsections.
37 . Severability. Any provision of this Lease that is legally invalid, void, or unenforceable
shall in no way affect, impair, or invalidate any other provision hereof, and the other
provisions shall remain in full force and effect.
IN WITNESS WHEREOF, LESSOR and LESSEE have hereunto set their hands and
seal on this Lease Agreement the day and year first above written.
LESSEE:
WAKE ENTERPRISES, INC.
Printed Name: -----------
Title: ---------------
LESSOR:
COUNTY OF HARNETT
Gordon Springle, Chairman
Harnett County Board of Co mmissioners
ATTEST:
Margaret Regina Wheeler, Clerk
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111819 HCBOC Page 53
NORTH CAROLINA
COUNTY OF ---------
I, , a Notary Public of the County and State
aforesaid, do hereby certify that , personally appeared before
me this day and acknowledged that he/she is of the Wake Enterprises,
Inc. and that by authority duly given and as an act of the corporation, the foregoing instrument
was signed on behalf of the corporation.
Witness my hand and notarial seal this day of _______ , 2019.
My Commission Expires: _____ _
NORTH CAROLINA
HARNETT COUNTY
Notary Public
I, , a Notary Public in and for the aforesaid State and County,
certify that Gordon Springle, personally appeared before me this day who being by me duly sworn,
deposes and says that he is the Chairman of the Hamett County Board of Commissioners and
Margaret Regina Wheeler is the Clerk of said Board; that the seal affixed to the foregoing
instrument is the official seal of Hamett County; that said instrument was signed by him, attested
by said Clerk and the County's seal affixed thereto, all by authority of the Board of Commissioners
of said County, and the said Gordon Springle acknowledged said instrument to be the act and deed
of Hamett County.
Witness my hand and notarial seal this __ day of ______ , 2019.
Notary Public
My Commission Expires: ______ _
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111819 HCBOC Page 54
Board Meeting
Agenda Item
Agenda Item __ L/.__-_t-{=--=--~
MEETING DATE: November /9,201 q
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: 2019 Edward Byrne Justice Assistance Grant
REQUESTED BY: Sheriff
REQUEST:
The Sheriffs Office request permission to accept a grant to the Office of Justice Program
under the FY 19 Edward Byrne Memorial Justice Assistance Grant Program. The Grant
amount is$ 21 ,387.00 . The funds will be used to purchase Interview camera equipment and
mobile printers and/or other investigative equipment to support the Sheriffs Office needs .
There is no local match required.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
U:\My Docum ents\20 19-2 0 Gran ts\201 9-21 Edward Byrn e Grant\201 9 Edward Byrne Grant agenda.docx Page
I of I
111819 HCBOC Page 56
BJA FY 19 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program -Local Solicitation 2019-DJ-sx-oss9
Award Financial Status Reports Semi-Annual Progress Reports Correspondence
\ward Handbook
Financial Point of
Contact
Designation
Award Instructions
Acceptance
Instructions
ACH Information
lelp/Frequently Asked
)uestions
jMS Award Home
.og Off
Acceptance Instructions
Congratulations. You have been awarded a grant by the Office of Justice Programs of the
U.S. Department of Justice. Accepting your award is a two step process.
The first step is to designate a Financial Point of Contact (FPOC) for your award . To
designate a FPOC please follow these steps:
1. Log into GMS.
2 . Click the "Awards" link on the navigation bar on the left hand side.
3 . Click the "View Award Instructions" link to the right of the award you want to accept.
4 . A new page displays with this message near the top : "The FPOC designation must be
submitted before the Award Package can be accessed ." The page contains text boxes
highlighted in yellow to capture the FPOC registration information.
a. If information for the FPOC of this award already exists in GMS, the first table
entry will contain a box with the text "Available Financial Points of Contact".
There is a box with a dropdown arrow to allow the selection of the FPOC. Select
the name and click the "Load POC" box. GMS will populate the data entry fields
with information from the user Profile. Click the button near the bottom of the
page labeled "Submit".
b. If the name of the FPOC is not one of the choices using the dropdown arrow,
type the appropriate information in each of the fields. Fields with an asterisk (*)
are required. Click the button near the bottom of the page labeled "Submit". The
FPOC will receive an email requesting them to complete the FPOC registration.
5 . Click "Yes" on the confirmation page.
6. You are allowed to assign more than one FPOC to each award. You are able to change
the FPOC under the "Manage Users" link on the GMS home page.
NOTE: If you come to the Financial Point of Contact designation screen, and the information
in the fields is already grayed out, and no "Submit" button is available, then the Financial
Point of Contact has already been chosen. You will have to accept your award and await
confirmation, before you can change this designation. If, at that time, you need instructions
on how to proceed, you can review the "Creating a financial point of contact instructions" or
contact the GMS Helpdesk for assistance.
The second step is to click on the "Award Document" link and download the award
documents. If you choose to accept the award and ALL the special conditions, please
1. Print the Award Document and Special Conditions.
2. Have the Award Document signed by the Authorized Grantee Official. (Note: In Box 18
of the Award Document, the name and the title of the authorized grantee official is
preprinted . The person named as the official in Box 18 should sign the Award
Document in Box 19 and enter the signature date in Box 19A.)
3. Have the Authorized Grantee Official initial the bottom right corner of each page listing
any Special Conditions of the Award Document.
4. Return BOTH the Award Document and the Special Conditions pages to the Office of
Justice Programs, Control Desk by email to acceptance@usdoj.gov.
If you choose not to accept the award, OR if you do not agree with the terms/conditions of
the award and would like to discuss options, then please contact your OJP program
manager, Shaketta Cunningham at (202) 514-4493 .
If the Authorized Grantee Official named on the Award Document is no longer authorized to
accept this award on behalf of your organization, do not alter the pre-printed name in box
1 Q Dlo::>co nn tn tho l"::.-::>nt l\rHou:,tmont Mntiro /1"::lll\l\ linl, ::>nrl .-on11oct ::,n ::,,l;11c+mont tn tho
111819 HCBOC Page 57
name or me aumonzea omc1a1. 1 nis 1.:1A1" muse oe approvea oerore you can accepc me
award . Once the GAN to change the name of the authorizing official has been approved, you
should:
• print the approved GAN;
• print the original award document;
• have the new approving official sign the acceptance next to the former official's name
and initial the special conditions page(s);
• email the signed acceptance, special conditions, and the approved GAN to the Control
Desk as noted above in #4;
If you have programmatic questions contact Shaketta Cunningham, at (202) 514-4493. For
financial questions contact OCFO Customer Service at 1-800-458-0786. For questions about
retrieving or printing these documents, designating a Financial Point of Contact, or creating
a Grant Adjustment, please contact the GMS Help Desk at 1-888-549-9901 option#3 or
email them at GMS.HelpDesk@ojp.usdoj .gov.
111819 HCBOC Page 58
Office of the Assistant Attorney General
September 28, 2019
Mrs. Paula Stewart
County of Harnett
PO Box 759
Lillington , NC 27546
Dear Mrs. Stewart:
U.S. Department of Justice
Office of Justice Programs
Wa s hing ton. D.C. 20531
On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs has
approved your application for funding under the FY 19 Edward Byrne Memorial Justice Assistance Grant (JAG) Program -
Local Solicitation in the amount of$21,387 for County of Harnett.
Enclosed you will find the Grant A ward and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports , resolution of all interim
audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements , you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
-Program Questions, Shaketta Cunningham, Program Manager at (202) 514-4493; and
-Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo @ usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Katharine T. Sullivan
Principal Deputy A ssistant Attorney General
Enclosures
111819 HCBOC Page 59
1ber 28, 2019
aula Stewart
; of Hamett
X 759
ton , NC 27546
1rs. Stewart:
Office of Civil Rights
Washington, DC 20531
itulations on your recent award! The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of
· (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office
:imunity Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
1ination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of
ucation Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with
aws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require
iance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and
crimination requirements, in connection with OJP and other DOJ awards, see
'ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm
the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or
. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits
the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non-
1inatory manner to their service population or have employment practices that meet equal-opportunity standards.
are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Ju venile Justice and Delinquency
1tion Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection
,e awards: (I) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
ting findings of discrimination to OCR. For additional infonnation regarding th e EEOP requirement , see 28 CFR Part 42 ,
t E , and for additional information regarding requirement s when there is an adverse finding, see 28 C.F.R. §§ 42.204(c),
)(5). Please submit information about any adverse finding to the OCR at the above address.
the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and
)OJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
sibilities as a recipient offederal financial assistance, plea se do not hes itate to let us know.
·ely ,
1el L. Alston
:or
Grant Manager
Financial Analyst
111819 HCBOC Page 60
vrnce or Ju suce rrograms
Bureau of Justice Assistance
'IPl EN T NAME AND ADDRESS (Including Zip Code)
mty of Ham ett
Box 759
ington. NC 27546
ANTEE IR SNENDOR NO.
510006
ANTEE DUNS NO.
829242
•JECTTlTLE
:rview recording system and mobile printers
EC IAL CON DITIO NS
PAG E I OF 29
Grant
4. AWA RD NUMBE R: 20 19-DJ -BX-0559
5. PROJECT PERIOD: FROM
BUDGET PERIOD : FROM
6. AWA RD DATE 09/28/2019
8. SUPPLEMENT NU MBER
00
9. PREV IO US AW ARD AMOUNT
10. AMOUNT OF THI S AWARD
11. TOTAL AWARD
I 0/0I /2018 TO 09/30/2020
10/01 /20 18 TO 09/30/2020
7. ACTION
Initial
$0
S 21 ,387
S 21,387
E ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CON DITIONS OR LIMITATIONS AS ARE SET FORTH
THE ATTACHED PAGE (S).
ATUTORY AUTHORITY FOR GRA NT
s proj ect is suppol1 ed under FY I 9(BJ A -JAG State and JAG Local) Titl e I of Pub. L. No. 90-351 (generally codified at 34 U.S.C . IO 151-10726), including
pa11 I of part E (codified at 34 U.S .C. 10 151 -10 15 8); see also 28 U.S.C. 530C(a).
\TALOG OF DO MEST IC FEDERAL ASS ISTANCE (CFDA Nu mber)
738 -Edward Byrne Memorial Ju st ice As sistance Grant Program
:T HOD OF PAYMENT
RS
AGENCY APPROVAL
PED NA ME AND TITLE OF APPROV ING OFF IC IAL
harine T. Sulli van
1cipal Deputy As si stant Att orn ey General
,NATU RE OF AP PROV ING OFFICIAL
GRANTEE ACCEPTANCE
18. T YPED NAME AN D T ITLE OF AUT HORI ZED GRANTEE OFFICIAL
Paula Stewart
County Manager
19. S IG NATU RE OF AU THORJZED REC IPI ENT OFFIC IAL 19A. DATE
AG ENCY USE ONLY
COUNT ING C LA SSIFICATIO N CODES 2 1. UDJUGTl813
\L FUN D BUD. DIV.
R CO DE ACT. OFC. REG. SUB. POMS AMOUNT
B DJ 80 00 00 2 1387
lM 4000/2 (RE V. 5-87) PREVIOUS EDITIONS ARE OBSOLETE .
lM 4000/2 (R EV. 4-88 )
111819 HCBOC Page 61
Office of Justice Programs
Bureau of Justice Assistance
IECT NUMBER 2019-DJ-BX-0559
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09 /28/20 19
SPECIAL CONDITIONS
1. Requirements of the award; remedies for non-compliance or for materially false statements
PAGE 2 OF 29
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award. By signing and accepting this award on behalf of the recipient , the authorized recipient
official accepts all material requirements of the award, and specifically adopts all such assurances or certifications as if
personally executed by the authorized recipient official.
Failure to comply with any one or more of these award requirements --whether a condition set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during the award period -
-may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the
award. Among other things, the OJP may withho ld award funds , disallow costs , or suspend or tenninate the award.
The U.S. Department of Justice ("DOJ"), including OJP, also may take other legal action as appropriate.
Any materially false, fictitious , or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its tem1s , that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by Jaw. Should it be
held , instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
2. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2019 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26 , 2014. If this FY 2019 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the OJP website at https://ojp.gov/funding/Part200Unifom1Requirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain --typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies --and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financ ial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from , the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
)RM 40 00/2 (R EY . 4-88)
111819 HCBOC Page 62
Office of Justice Prog ram s
Bureau of Justice Assistance
IECT NUMBER 20 I 9-DJ-BX-0559
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09 /28 /2019
SPECIAL CONDITIONS
3. Compliance with DOJ Grants Financial Guide
PAGE 3 OF 29
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ /index .htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
4. Reclass ification of v arious statutory provisions to a new Title 34 of the United States Code
On September I , 2017, various statutory provision s previously codified elsewhere in the U.S. Code were editorially
recla ss ified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
re c lass ification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September I , 2017, any reference in this award document to a statutory prov ision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclass ified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
5. Required training for Point of Contact and all Financial Po ints of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for thi s award mu st have successfully
co mpleted an "OJP financial management and grant administration training" by 120 days after the date of th e
re c ipient's acceptance of the award . Successful completion of suc h a training on or after January I , 2017 , wi ll sati sfy
this condition.
In the event that either the POC or an FPOC for thi s award changes during the peri od of performance, the new POC or
FPOC mu st have s uccessfull y comple ted an "OJP fin anci a l m anagement and grant administration training" by 120
calendar days after --(I) the date of OJP's approval of the "Change Grantee Conta ct" GAN (in the case of a new
POC), or (2) the date the POC enters information on th e new FPOC in GMS (in the case of a new FPOC). Success ful
completion of such a training on or after January 1, 201 7, will sati sfy this condition.
A lis t of OJP trainings that OJP will consider "OJP finan cial management and grant administration training" for
purposes of thi s condition is available at https://www.ojp.gov/training/fmts.htm . All trainings that sati sfy thi s condition
include a sess ion on grant fraud prevention and de tection
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The rec ipient's failure to comply al so m ay lead OJP to impose additional appropriate
conditions on thi s award.
6. Requirements re late d to "de minimi s" indirect cost rate
A recipient that is eligibl e under the Part 200 Uniform Requirements and other applicable law to use th e "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use th e "de minimis" indirect cost rate , mus t advise
OJP in writing of both it s e ligibility and its e lection , and must comply w ith all associated requirem ents in the Part 200
Uniform Requirements. The "de minimi s" rate may be applied onl y to modified total direct costs (MTDC) as defined
by the Part 200 Unifom1 Requirements.
>RM 4000 /2 (REY. 4-88)
111819 HCBOC Page 63
Office of Ju s tice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
IECT NUMBER 20 I 9-DJ -BX-0559 AWARD DATE 09/28/2019
SPECIAL CONDITIONS
7. Requirement to report potentially duplicative funding
PAG E 4 OF 29
If the re cipient currently has other active awards of federal fund s, or if the recipient receives any other award of federal
funds during the period of performance for this award , the recipient promptly mus t determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are prov ided under this award . If so, the recipient mu s t promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication , and, if so requested by the DOJ
awarding agency, mu st seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
8. Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at http s://www.sam.gov/. This includes applicable requirements regarding regi stration with SAM ,
as well as maintaining the currency of information in SAM .
The recipient also mus t comply with applicable restrictions on subaward s ("subgrants") to first-tier s ubrecipients
(first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to th e
recipient) the unique entity identifie r required for SAM registration .
The de tails of the re c ipient's obligations re lated to SAM and to unique entity id e ntifiers are posted on the OJP web s ite
at https://oj p.gov/fundin g/Ex plore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Id entifier Requirements), and are in corporated by reference here.
This c ondition does not apply to an award to an indi v idual who received th e award a s a natural person (i.e., unre lated to
any bu s ines s or non-profit organization that he or she may own or o perate in his or her name).
)RM 4000 /2 (REV. 4-88)
111819 HCBOC Page 64
Office of Justice Programs
Bureau of Justice Assistance
AW ARD CONTINUATION
SHEET
Grant
IECT NUMBER 2019-DJ-BX-0559 AWARD DATE 09 /28 /2019
SPECIAL CONDITIONS
9. Employment eligibility verification for hiring under the award
1. The recipient (and any s ubrecipient at any tier) must--
PAGE 5 OF 29
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds , the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of8 U.S.C. 1324a(a)(l) and (2).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) thi s award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(l) and (2) that , generally speaking, make it unlawful , in the United
States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility veri fication and of the associated provisions of 8 U .S.C. l 324a(a)(l) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform R eq uirements), maintain
records of all e mploym ent eligibility verifications pertinent to compliance with this award condition in accordance with
Form 1-9 record retention requirements , as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed unde r any other federal program, award funds may be obligated for the
rea sonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with thi s condition.
4. Rules of co nstruct ion
A. Staff invol ved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other s taff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award fund s.
B. Employment eligibility confirmation with E-Verify
For purposes of sati sf ying the requirement of this condition regarding verification of employment eligibility, the
recipient (or any subreci pient) may choose to participate in , and use , E-Verify (www.e-verify.gov), prov ided an
appropriate person authorized to act on behalf of the re cipient ( or subrecipient) uses E-Verify (and follows the proper
E-Verify procedures, including in the event ofa "Tentative Nonconfirmation" or a "Final Nonconfirmation") to
confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or
in part) with award funds.
C. "United States" specifica lly includes the District of Columbia, Puerto Rico, Guam, the Virgin Island s of the United
States, and the Co mm onwealth of th e Northern Mariana Islands.
D. Nothing in thi s conditi on sha ll be understood to authorize or require any recipient , any subrecipie nt at any ti e r , or
)RM 4000/2 (REV. 4-8 8)
111819 HCBOC Page 65
Office of Justice Programs
Bureau of Justice Assistance
IECT NUMBER 2019-DJ-BX-0559
AW ARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28 /20 I 9
SPECIAL CONDITIONS
PAGE 6 OF 29
any p erson or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in thi s condition, including in paragraph 4 .B., shall be understood to reliev e any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by Jaw , including 8 U .S .C. 1324a(a)(l)
and (2).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov . E-Verify employer agents can email E-
Verify at E-VerifyEmployerAgent@dhs.gov .
Questions ab o ut the meaning or scope of thi s condition should be directed to OJP , before award acceptance.
10 . Requirement to report actual or imminent breach of personally identifiable information (PII)
The re cipient (and any "subrecipient" at any tier) mu st have written procedures in place to re spond in the event of an
actual or imminent "breach" (0MB M-17-12) if it (or a subrecipient) --(1) creates, collects, use s, processes, stores,
maintain s, disseminates , disclose s, or disposes of "personally identifiable information (PU)" (2 CFR 200. 79) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (0MB
Circular A-130). The re c ipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later tha n 24 hours after an occurrence of an actual brea ch, or the detection of an
imminent breach.
11 . All subawa rd s ("subgrants") must have specific federal authorization
The recipient , and any subrecipi ent ("subgrantee") at any tier, must co mply w ith all applicable requirement s for
authorization of any subaward. This condition applies to agreements that --for purposes of federal grants
administrative requirements --OJP considers a "s ubaward" (and therefo re does not consider a procurement
"contract").
The detail s of the requirem ent for authorization of any subaward are posted on the OJP web s ite at
http s://ojp.gov/funding /Ex plore/SubawardAuthorization.htm (A ward condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporat e d by reference here.
12. Specific post-award approval required to us e a noncompe titive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must compl y with all applicable requirements to obtain
spec ific advance approval to use a non co mpetiti ve approach in any pro curement contract that would exceed the
Simplified Acquisition Threshold (currently, $25 0,000). This condition applies to agreements that --for purposes of
federal grants administrative requirements --OJP co nsiders a pro curement "contra ct" (and therefore does not cons ider
a subaward).
Th e details of the requirement for advance approval to use a noncompetitive approach in a procurement co ntract under
an OJP award are posted on the OJP web s ite at http s://ojp.gov/funding /Explore/Nonco mp etiti veProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if con tract wo uld exceed $250,000)), and are incorporated by refe rence here.
>RM 4000 /2 (REV. 4-88)
111819 HCBOC Page 66
Office of Justice Programs
Bureau of Justice Assistance
IECT N UMBER 20 l 9-DJ-BX-0559
AW ARD CONTINUATION
SHEET
Grant
AWARD DATE 0 9/28 /2019
SPECIAL CONDITIONS
13. Unreasonable restrictions on competition under the award ; association with federal government
PAGE 7 OF 29
SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in
part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of
the purchase or acquisition , the method of procurement, or the nature of any legal instrument used. The provisions of
this condition must be among those included in any subaward (at any tier).
l. No discrimination, in procurement transactions, against associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements --including as set out at 2 C.F.R . 200.300 (requiring
awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and
associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and
200.3 I 9(a) (generally requiring "[ a]ll procurement transactions [to] be conducted in a manner providing full and open
competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on
firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") --no
recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on
the basis of such person or entity's status as an "associate of the federal government" ( or on the basis of such person or
entity's status as a parent, affiliate , or subsidiary of such an associate), except as expressly set out in 2 C.F .R.
200.319(a) or as specifically authorized by USDOJ.
2. Monitoring
The recipient's monitorin g respons ibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award fund s may be obligated for the
reasonable , necessary, and allocable costs (if any) of actions des igned to ensure compliance with thi s condition.
4. Rules of construction
A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government --as an employee, contractor or subcontractor (at any tier), grant
recipient or -subrecipient (at any tier), agent, or otherwise --in undertaking any work , project, or activity for or on
behalf of ( or in providing good s or services to or on behalf of) the federal go vernment, and includes an y applicant for
su ch employment or engagement, and any person or entity committed by legal instrument to undertake any such work,
project, or activity (or to provide such goods or services) in future .
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination Jaw.
)RM 4000/2 (R EY . 4 -88)
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AW ARD CONTINUATION
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AWARD DATE 09/28/2019
SPECIAL CONDITIONS
PAGE 8 OF 29
14 . Requirements pertaining to prohibited conduct related to traffi cking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, mu st comply with all applicable requirements (including
requirements to report allegations) p ertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or indiv idual s defined (for purposes of thi s condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding /Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
condu ct by recipi ents and subrecipients related to trafficking in perso ns (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
15. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated --in the application for the award (as approved b y
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an
associated federal sta tute --that a purpose of some or all of the a c tiv ities to be carried out under the award (whether by
the re c ipient, or a subrecipient at any tier) is to benefit a set of individual s under 18 yea rs of age.
The recipient, and any subrecipient at any tier, mu st make determinations of suitability before certain indi v iduals may
interact wi th pa rti cipating minors. This requirement applies regardless of an individual's employment status.
The details of thi s requireme nt are posted on the OJP web site a t https://ojp.gov/funding /Explore/lnteract-Minors.htm
(Award condition: D ete rmination of suitability require d , in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
16 . Compli ance with appl ica bl e rules re garding approval , planning, and reporting of co nferences, meetings, trainin gs, and
other events
The rec ipi ent, and any subre cipient ("subgrantee") at any tier, mus t co mply with all applicable laws , regulations,
po li cies , and offi cial DOJ g uidan ce (including specifi c cost limits, prio r approval and reporting requirements , where
applicable) governing the use of federal fund s for expenses related to confere nces (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences , and costs of attendance at su ch conferences.
Informati on on th e pertinent DOJ definition of co nferences and the rules applica bl e to thi s award appears in the DOJ
Grants Financial Guide (currently , as section 3.10 of"Postaward Requirements" in the "DOJ Grants Financial Guide").
17. Requirement for data on performance and effectiveness und er the award
The recipi e nt mu st collect and maintain data that measure the p erformance and effec ti veness of wo rk under thi s award.
The data mus t be provid ed to OJP in the manner (including within th e timeframes) speci fi ed by OJP in the prog ram
so li c itation or other applicable written guidance. Data collection support s compliance with th e Government
Performance and Res ults Act (GPRA) and the GPRA Moderniza ti on Act of 20 10 , and other applicable Jaw s.
18. OJP Training Guiding Prin ciples
Any training or training material s that th e recipient --or any subrec ipi ent ("subgrantee") at any tier --develops or
delivers with OJP award fund s must adh ere to th e OJP Training Guiding Principles for Gra nt ees and Sub grantees,
avail ab le at https ://ojp.gov/fundi ng/lmplement/Training Princi plesForGrantees-Subgrantees.htm.
>RM 4000/2 (R EY . 4-88)
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AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28 /2019
SPECIAL CONDITIONS
19. Effect of failure to address audit issues
PAGE 9 OF 29
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds , or may impose other related requirements , if (as detennined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Unifonn
Requirements ( or by the tenns of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews ofDOJ awards.
20. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period ofperfonnance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination · 28 C.F.R. Part 42
The recipient , and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F .R. Part 42 , specifically including any applicable requirements in Subpart E of 28 C.F .R. Part 42 that relate to an
equal employment opportunity program.
22. Compliance with DOJ regulations pertaining to civi l rights and nondiscrimination · 28 C.F.R. Part 54
The recipi ent, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54 , which relates to nondiscrimination on the basis of sex in certain "education programs."
23. Compliance with DOJ regulation s pertaining to civi l rights and nondiscrimination· 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific fonns of discrimination on the
basis of religion , a religiou s belief, a refu sal to hold a religious belief, or refusal to attend or participate in a rel igious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith -based or religious organizations.
The text of28 C.F.R. Part 38 is available via the Electronic Code of Federal Regu lations (currently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part
38, under e-CFR "current" data.
)RM 4000/2 (R EV . 4-88)
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AW ARD CONTINUATION
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Grant
AWARD DATE 09/28/20 19
SPECIAL CONDITIONS
24 . Restrictions on "lobbying"
PAGE 10 OF 29
In general , as a matter offederal law, federal funds award ed by OJP ma y not be used by the recipient , or any
su brecipient ("subgrantee") at any tier, ei ther directly or indirectl y, to support or o ppose the enactment, repeal,
modification , or adoption of any law, regulation , or policy , at any level of government. See 18 U.S.C. I 913. (There
may be exception s if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another fed era l Jaw generally prohibits federal funds awarded by OJP from being used b y the recipient, or any
subre cipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress ( or an official or employee of any of them) with respec t to the awarding of a federal grant or
cooperative agreement , subgrant, contract, subcontract , or loan, or with respect to actions such as renew ing , extending,
or modifying any s uch award. See 3 I U.S.C. 1352. Certain exceptions to this Jaw apply, including an exception that
applies to Indian tribes and tribal organizations .
Should any qu estion arise as to whe ther a particular u se of federal funds by a rec ipient ( or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not pro ceed without the
express prior written approval ofOJP.
25. Compliance wi th general appropriation s-law restri ction s on th e use of federal fund s (F Y 20 I 9)
The recipient , and any s ubrecipient ("su bgrantee") at any tier, mus t comply with all applicable restrictions on th e use of
federa l funds set out in federal appropriations statut es. Pertinent res trictions, including from va riou s "gen era l
prov ision s" in th e Consolidated Appropriations Act, 2019, are set out at
http s://ojp.gov/funding/Explore/FY l 9Appropriati onsRestricti on s.htm, and are incorporated by re fe rence here.
Should a ques tio n arise as to wh e th er a particular u se of federal funds by a recipi ent (or a subrec ipient) would or might
fall within the scope of an appropriations-law restri ction, the rec ipient is to con tact OJP for guidance, and may n ot
proceed without th e express prior wri tten approval ofOJP.
26. Reporting potential fraud , waste , and abuse , and similar misconduct
The recipie nt and any sub rec ipi ent s ("subgrantee s") mus t promptly refer to the DOJ Office of the In s pec tor General
(OIG) any credib le evidence that a principal, e mployee, agent, subrecipient , contractor , subcontractor, or other person
has, in connection with funds under this award --(1) s ubmitt ed a claim th at v iol ates the False C laim s Act; or (2)
committed a c riminal or civil violati on of Jaws p ertaining to fraud, conflic t of interest, bribery, gratu it y, or s imilar
misconduct.
Potential fraud , waste, abuse, or mi sconduct involving or relating to funds unde r this award should be reported to th e
OIG by--()) online submi ss ion acce ss ible v ia th e OIG webpage at https://oig.justi ce.gov/hotline/conta c t-grants .htm
(selec t "Submit Report Online"); (2) mail directed to: Office of th e In spector General, U.S. Department of Ju s ti ce,
Investigati ons Division, 14 25 New York Avenu e, N.W. Suite 7 100 , Washington, DC 20530; and/or (3) by facsimile
directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 6 16-9881 (fax).
Additi ona l infonnation is available from the DOJ OIG website at https://oig.j us ti ce.gov/hotl in e.
>RM 4000 /2 (REY . 4-88)
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Office of Jus tice Programs
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IECT NUMBER 20 l 9-DJ-BX-0559
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28/2019
SPECIAL CONDITIONS
27. Restrictions and certifications regarding non-disclosure agreements and related matters
PAGE 11 OF 29
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under thi s award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
ac cordance with law) of waste, fraud , or abuse to an investigative or law enforcement representati ve of a federal
department or agency authori zed to receive s uch information.
The foregoing is not intended, and s hall not be unders tood by the agency making thi s award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b . certifies that, if it learns or is notified that it is or h as been r equiring its employees or contractors to execute
agreements or stateme nts that prohibit or otherwise restrict ( or purport to prohibit or res trict), reporting of waste , fraud ,
or abuse as describ ed above, it w ill immediate ly sto p any further obliga tions of award fund s , w ill provide prompt
written n otification to the fed eral agency making this award, and w ill res ume (or p e rmit res umption of) such
obligations only if expressly autho ri zed to do so by that agency.
2. If the r ecipien t does or is authorized under thi s award to make subawards ("subgrants"), procurement contracts, or
both--
a . it r e presents that--
(1) it has determined that no other entity that the recipient's application proposes may or will recei ve award fund s
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or ha s required internal confidentiality agreements or stat ements from employees or c ontracto r s that c urrently
prohibit or otherwise currently r es trict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud , or a buse as de scribed above; and
(2) it has made appropriate inquiry, or otherwise has an ad equate factual bas is, to support thi s r e presentatio n ; and
b . it certifies that , if it learns or is notified that any subrecipient, contractor, o r subcontrac tor e ntity that rece ives fund s
under this award is or ha s been re quiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abu se as de scribed above, it will
immediately s top any further obligations of award fund s to o r by that entity, will prov id e prompt written notification to
the federal agency making thi s a ward , and w ill resume (or permit re s umption of) s uch obligations only if ex pressly
authorized to do so by that agency.
)RM 4000/2 (R EV . 4 -88)
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IECT NUMBER 20 I 9-DJ-BX-0559
AWARD CONTINUATION
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Grant
AWARD DATE 09/28 /2019
SPECIAL CONDITIONS
28. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal ; noti ce to employees)
PAGE 12 OF 29
The recipient (and any subrecipient at any tier) must comply with, and is subj ec t to , all applic abl e provis ions of 41
U.S.C. 4712 , including all applicabl e provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's di sclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal fund s, an abuse of authority relating to a federal grant, a substantial and specific danger to public
he alth or safet y, or a violation of law, rule , or regulation related to a federal grant.
The rec ipient also must inform its employees, in writing (and in the predominant nati ve language of the workforce), of
employee rights and remedies under41 U.S.C. 4712.
Should a question arise as to the applicability of the provision s of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
29. Encouragement o f policies to ban text messaging while dri ving
Pursuant to Executive Order I 3513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg .
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("s ubgrantees") to adopt and enforce policies
banning employees from text messag in g while driving any vehicle during the course of pe rfonning work funded by thi s
award, and to establish workplace safety policies and conduct e du cation , awarenes s, and o ther outreach to decrease
crashes cau sed by distracted drivers.
30. R equirement to disclose whether rec ipi ent is des igna ted "high ri sk" by a federal grant-making agency outside ofDOJ
lfthe rec ipient is des ignated "high risk" by a federal grant-making agency outside ofDOJ, currently or at any time
during th e course of the peri od of performance under this award, the recipient mu st di sclose that fact and certain related
information to OJP b y email at OJP.ComplianceR eporting@ojp.usdoj.gov. For purposes of this di sclosure, high ri sk
includes any status under whi ch a federal awardin g agency provides additiona l oversight due to th e recipient's past
pe rformanc e, or other prog rammati c or financi al concerns with the recipient. The recipient's disclosure mus t include
th e following: 1. The federal awarding agency that currently designates the recipient high ri sk , 2 . The date th e recipient
was des ignated high ri sk, 3. T he high-ri s k point of contact at that federal awarding agency (name, phone number, and
email address), and 4 . The reasons for the hig h-ri sk statu s, as set out by the federal awarding agency.
)RM 4000 /2 (REY . 4-88)
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AW ARD CONTINUATION
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AWARD DATE 09/28/2019
SPECIAL CONDITIONS
PAGE 13 OF 29
31. Noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644;
ongoing compliance
1. With respect to the "program or activity" funded in whole or part under this award (including any such program or
activity of any subrecipient at any tier), throughout the period of performance, no State or local government entity, -
agency , or -official may prohibit or in any way restrict--(1) any government entity or -official from sending or
receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a); or (2) a government
entity or -agency from sending, requesting or receiving, maintaining , or exchanging information regarding immigration
status as described in either 8 U .S.C. 13 73(b) or 1644. Any prohibition ( or restriction) that violates this condition is an
"information-communication restriction" under this award.
2. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of
this condition.
3. Allowable costs. Compliance with the se requirements is an authorized and priority purpose of this award. To the
extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) that the recipient , or any subrecipient at any tier that is a State, a
local government, or a public institution of higher education, incurs to implement this condition.
4 . Rules of Construction
A. For purposes of this co ndition:
(1) "State" and "local government" include any agency or other entity thereof, but not any in s titut ion of higher
education or any Indian tribe.
(2) A "public" institution of higher education is defined as one that is owned, controlled, or directly funded (in whole or
in substantial part) by a State or local government. (Such a public institution is considered to be a "government entity,"
and it s officials to be "government officials.")
(3) "Program or activity" means what it means under title VI of the Civil Rights Act of 1964 (see 4 2 U.S.C. 2000d-4a).
(4) "Immigration status" means what it means under 8 U.S.C. 1373 and 8 U.S.C. 1644 ; and terms that are defined in 8
U.S .C. 1101 m ean what the y mean under that section 1 IOI , except that "State" also includes American Samoa.
(5) Pursuant to the prov isions set out at (or referenced in) 8 U .S.C. I 55 I note ("Abolition ... and Trans fer of
Functions"), references to the "Immigration and Naturalization Service" in 8 U.S .C. 1373 and 1644 are to be read a s
references to particular components of the D epartment of Homeland Security (DHS).
B. Nothing in thi s condition shall be unders tood to authorize or require any recipient , any subre cipient at any tier, any
State or local government, any public in stitution of higher education, or any other entity (or indi vidual) to violate any
federal law , including any applicable civil ri ght s or nondiscrimination law.
IMPORTANT NOTE: Any question s about the meaning or scope of thi s condition should be directed to OJP , be fore
award acceptance.
)RM 4000/2 (R EV . 4-88)
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SPECIAL CONDITIONS
PAGE 14 OF 29
32. No use of funds to interfere with federal law enforcement: 8 U.S.C. 1373 and 1644 ; ongoing compliance
I. Throughout the period of performance, no State or local government entity, -agency, or -official may use funds
under this award (including under any s ubaward, at any tier) to prohibit or in any way restrict--(I) any government
entity or -official from se nding or receiving information regarding citizenship or immigration status as described in 8
U.S.C. 1373(a); or (2) a government entity or -agency from sending, requesting or receiv ing , maintaining, or
exchanging information regarding immigration status as described in either 8 U.S.C. 1373(b) or 1644. Any prohibition
(or restriction) that violates this condition is an "information-communication restriction" under thi s award.
2. The recipient's monitoring respons ibilities include monitoring of subrecipient compliance with the requirements of
this condition.
3. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the
extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
rea sonable, necessa ry , and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State, a
local government, or a publi c institution of higher education, incurs to implement thi s condition.
4 . Rules of Construction. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference
(within the funded "program or activity") with federal law enforcement: 8 U .S.C. 1373 and 1644 ; ongoing compliance"
co ndition are incorporated by refere nce as though set forth h ere in full.
)RM 4000 /2 (REV . 4-88 )
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IECT NUMBER 2019-DJ-BX-0559
AW ARD CONTINUATION
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SPECIAL CONDITIONS
PAGE 15 OF 29
33. Authority to obligate award funds contingent on noninterference (within the funded "program or activity") with federal
law enforcement: 8 U.S.C. 1373 and 1644; unallowable costs; notification
1. If the recipient is a "State," a local government, or a "public" ins titution of higher education:
A. The recipient may not obligate award funds if, at the time of the obligation, the "program or activity" of the recipient
( or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is
funded in whole or in part with award fund s is subject to any "information-communication restriction."
B. In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to
reimburse itself if --at the time it incurs such costs --the program or activity of the recipient ( or of any subrecipient
at any tier that is a State, a local government, or a public institution of higher education) that would be reimbursed in
whole or in part with award funds was subject to any information-communication restriction.
C. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation
by the recipient to OJP that, as of the date the recipient requests the drawdown, the recipient and each subrecipient
(regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with the
award condition entitled "Noninterference (within the funded 'program or activity') with federal Jaw enforcement: 8
U.S.C. 1373 and 1644 ; ongoing compliance."
D. The re c ipient must promptly notify OJP (in writing) if the recipient, from it s requis ite monitoring of compliance
with award conditions or otherwise, has credible evidence that indicates that the funded prog ram or activity of the
recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher
education, may be s ubject to any infomrntion-communication restriction. In addition, any subaward (at any tier) to a
subrecipient that is a State, a local government, or a public in stitution of higher education must require prompt
notification to the entity that made the subaward, should the subrecipient ha ve such credible evidence regarding an
information-communication res triction.
2. Any s ubaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher
education must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program
or activity of the subrecipient ( or of any further such subrecipient at any tier) that is funded in whole or in part with
award funds is subject to any infom1ation-communication restriction.
3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling
circumstances ( e.g., a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and
transitory non-compliance, which was unknown to the recipient despite dili gent monitoring), any obligations of award
funds that, under this condition, may not be made s hall be unallowable costs for purposes of this award. In making any
such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent
monitoring of subrecipient compliance with the requirements set out in the "Noninterference ... 8 U.S.C. 1373 and
1644; ongoing compliance" award condition.
4. Rules of Construction
A. For purposes of this condition "information-communication res triction " has the meaning set out in the
"Noninterference ... 8 U.S.C. 1373 and 1644 ; ongoing compliance" condition.
B. Both the "Rules of Construction" and the "Important Note" set out in th e "Noninterfe rence ... 8 U .S.C. 1373 and
1644 ; ongoing compliance" condition are incorporated by reference as though set forth here in full.
)RM 4000/2 (REV. 4-88)
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SPECIAL CONDITIONS
PAGE 16 OF 29
34. Authority to obligate award funds contingent on no use of funds to interfere with federal law enforcement: 8 U.S.C.
1373 and 1644; unallowable costs; notification
1. If the recipient is a "State," a local government, or a "public" institution of higher education:
A. The recipient may not obligate award funds if, at the time of the obligation, the "program or activity" of the recipient
( or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is
funded in whole or in part with award funds is subject to any "information-communication restriction."
B. In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to
reimburse itself if --at the time it incurs such costs --the program or activity of the recipient (or of any subrecipient
at any tier that is a State, a local government, or a public institution of higher education) that would be reimbursed in
whole or in part with award funds was subject to any information-communication restriction.
C. Any drawdown of award funds by the recipient shall be considered, for all purposes , to be a material representation
by the recipient to OJP that , as of the date the recipient requests the drawdown, the recipient and each subrecipient
(regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with the
award condition entitled "No use of funds to interfere with federal law enforcement: 8 U.S.C. 1373 and 1644; ongoing
compliance."
D. The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of compliance
with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the
recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher
education, may be subject to any information-communication restriction. In addition, any subaward (at any tier) to a
subrecipient that is a State, a local government, or a public institution of higher education mus t require prompt
notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an
information-communication restriction.
2. Any subaward (at any tier) to a s ubrecipient that is a State, a local government, or a public institution of higher
education mu s t provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program
or activity of the subrecipient ( or of any further such subrecipient at any tier) that is funded in whole or in part with
award funds is subject to any information-communication restriction.
3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling
circumstances ( e.g., a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and
transitory non-compliance, which was unknown to the recipient despite diligent monitoring), any obligations of award
funds that, under this condition, may not be made shall be unallowabl e costs for purposes of this award. ln making any
such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent
monitoring of subrecipient compliance with the requirements set out in the "No use of funds to interfere ... 8 U .S.C.
1373 and 1644 ; ongoing compliance" award condition.
4. Rules of Construction. The "Rules of Construction" set out in the "Authority to obligate award funds contingent on
noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644;
unallowable costs; notification" condition are incorporated by reference as though set forth here in fu ll.
>RM 4000/2 (RE Y . 4-88)
111819 HCBOC Page 76
Office of Justice Programs
Bureau of Justice Assistance
IECT NUMBER 20 I 9-DJ-BX-0559
AWARD CONTINUATION
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Grant
AWARD DATE 09/28/2019
SPECIAL CONDITIONS
PAGE 17 OF 29
35. Noninterference (within the funded "program or activity") with federal Jaw enforcement: No public disclosure of
certain Jaw enforcement sensitive information
SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the
award, as of the date the recipient accepts this award, and throughout the remainder of the period of performance. Its
provisions must be among those included in any subaward (at any tier).
1. Noninterference: No public disclosure of federal law enforcement infonnation in order to conceal, harbor, or shield
Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law (including 8
U.S.C. 1324 and 18 U.S.C. chs. I, 49, 227), no public disclosure may be made of any federal Jaw enforcement
information in a direct or indirect attempt to conceal, harbor, or shield from detection any fugitive from justice under 18
U.S.C. ch. 49, or any alien who has come to, entered, or remains in the United States in violation of 8 U.S.C. ch. 12 --
without regard to whether such disclosure would constitute (or could form a predicate for) a violation of 18 U.S.C.
1071 or 1072 orof8 U.S.C. 1324(a).
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this
condition.
4. Rules of construction
A. For purposes of this condition--
(1) the term "alien" means what it means under section 101 of the Immigration and Nationality Act (see 8 U.S.C.
I 101(a)(3));
(2) the term "federal law enforcement information" means law enforcement sensitive information communicated or
made available, by the federal govenunent, to a State or local government entity, -agency, or -official, through any
means, including, without limitation--(I) through any database, (2) in connection with any law enforcement
partnership or -task-force, (3) in connection with any request for Jaw enforcement assistance or -cooperation, or (4)
through any deconfliction (or courtesy) notice of planned, imminent, commencing, continuing, or impending federal
law enforcement activity;
(3) the term "law enforcement sensitive information" means records or infomrntion compiled for any law enforcement
purpose ; and
(4) the tem1 "public disclosure" means any communication or release other than one--(a) within the recipient, or (b) to
any subrecipient (at any tier) that is a government entity.
B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the funded
'program or activity') with federal Jaw enforcement: 8 U.S.C. 1373 and 1644 and ongoing compliance" award
condition are incorporated by reference as though set forth here in full.
)RM 4000 /2 (REV. 4-88)
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Office of Ju stice Programs
Bureau of Justice Assistance
IECT NUMBER 2019-DJ-B X-0559
AW ARD CONTINUATION
SHEET
Grant
AWA RD DATE 09/28/2019
SPECIAL CONDITIONS
PAGE 18 OF 29
36. No use of funds to interfere with federal law enforcement: No public di sclosure of certain law enforcement sensitive
information
SCOPE. This condition applies as of the date the recipient accepts thi s award, and throughout the remainder of th e
p eriod ofperfonnance. It s prov isions must be among tho se included in any subaward (at any tier).
I . No use of funds to interfere: No public di sclosure of federal law enforcement information in order to conceal , harbor,
or shie ld
Consistent wi th the purposes and objectives of federal law enforc ement statutes and federal criminal law (including 8
U.S.C. 1324 and 18 U.S.C. chs. I , 49 , 227), no fund s under thi s award may be used to make any public di sclo s ure of
any federal la w enforcement information in a direc t or indirect attempt to conceal, harbor, or shield from detection any
fu g iti ve fr om justi ce under 18 U.S.C. ch. 49 , or any alien who has come to , entered, or remain s in th e United States in
violation of 8 U.S.C. ch . 12 --without regard to whether such disclosure would constitute (or could fonn a predicate
fo r) a violation of 18 U.S.C. 10 7 1 or 1072 or of8 U .S.C. 1324(a).
2. Monitoring
The recipient's monitoring responsibilities include monitorin g of subrecipient compliance with thi s condition .
3. Allowable costs
To the extent that s uch costs are not reimbursed under any o ther federal program, award funds may be obli gated for the
reasonable, necessary, and a ll ocabl e costs (if any) of actions (e.g., training) designed to ensure compliance w ith this
condition.
4. Rules of construction.
The "Rules of Construction" set out in the "Noninterfere nce (w ithin the funded "program or acti vity") wi th federal la w
enforcement: No public disclos ure of certain la w enforcemen t sen sitive inform ation " award conditi on are incorporated
by reference as thoug h set forth here in full.
)RM 4000/2 (REV . 4-8 8)
111819 HCBOC Page 78
Office of Justice Programs
Bureau of Justice Assistance
IECT NUMBER 2019-DJ-BX-0559
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28/2019
SPECIAL CONDITIONS
PAGE 19 OF 29
37. Noninterference (within the funded "program or activity") with federal law enforcement: Interrogation of certain aliens
SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by this
award, as of the date the recipient accepts this award, and throughout the remainder of the period of performance for
the award. Its provisions must be among those included in any subaward (at any tier).
I . Noninterference with statutory law enforcement access to correctional facilities
Consonant with federal law enforcement statutes and regulations --including 8 U.S.C. 1357(a), under which certain
federal officers and employees "have power without warrant ... to interrogate any alien or person believed to be an alien
as to his right to be or to remain in the United States," and 8 C.F.R. 287.5(a), under which that power may be exercised
"anywhere in or outside the United States" --within the funded program or activity, no State or local government
entity, -agency, or -official may interfere with the exercise of that power to interrogate "without warrant" (by agents of
the United States acting under color offederal law) by impeding access to any State or local government (or
government-contracted) correctional facility by such agents for the purpose of "interrogat[ ing] any alien or person
believed to be an alien as to his [or her] right to be or to remain in the United States."
2. Monitoring
The recipient's monitoring responsibilitie s include monitoring of subrecipient compliance with thi s condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary , and allocable costs (if any) of actions (e.g., training) de signed to ensure compliance with this
condition.
4 . Rules of construction
A. For purposes of this condition:
(I) The term "alien" means what it means under section JOI of th e Immigration and Nationality Act (INA) (see 8
U.S.C. l lOl(a)(3)).
(2) The tenn "correctional facility" means what it means under the title I of the Omnibus Crin1e Control and Safe
Stre et s Act of 1968 (see 34 U.S.C. 1025J(a)(7)).
(3) The term "impede" includes taking or continuing any action, or implementing or maintaining any law, policy , rul e,
or practice, that-
(a) is designed to prevent or to significantly delay or complicate, or
(b) has the effect of preventing or of significantly delaying or complicating.
B. Both the "Rule s of Construction" and the "Important Note" set out in the "Noninterference (within the funded
'program or activ it y') with federal law enforcement: 8 U.S.C. 1373 and 1644 and ongoing compliance" award
condition are incorporated by referen ce as though set forth here in full.
)RM 4000/2 (REY . 4-88)
111819 HCBOC Page 79
Office of Justice Programs
Bureau of Justice Assistance
IECT NUMBER 20 I 9-DJ-BX-0559
AW ARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28/2019
SPECIAL CONDITIONS
38. No use of funds to interfere with federal law enforcement: Interrogation of certain aliens
PAGE 20 OF 29
SCOPE. This condition applies as of the date the recipient accepts this award, and throughout the remainder of the
period of performance for the award. Its provisions must be among those included in any subaward (at any tier).
I. No use of funds to interfere with statutory law enforcement access to correctional facilities
Consonant with federal law enforcement statutes and regulations --including 8 U.S.C. 1357(a), under which certain
federal officers and employees "have power without warrant ... to interrogate any alien or person believed to be an alien
as to his right to be or to remain in the United States," and 8 C.F.R. 287.5(a), under which that power may be exercised
"anywhere in or outside the United States" --no State or local government entity, -agency, or -official may use funds
under this award to interfere with the exercise of that power to interrogate "without warrant" (by agents of the United
States acting under color offederal law) by impeding access to any State or local government (or government-
contracted) correctional facility by such agents for the purpose of "interrogat[ing] any alien or person believed to be an
alien as to his [or her] right to be or to remain in the United States."
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program , award funds may be obligated for the
reasonable, necessary , and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this
condition.
4. Rules of construction.
The "Rules of Construction" set out in the "Noninterference (within the funded "program or activity") with federal law
enforcement: Interrogation of certain aliens " award condition are incorporated by reference as though set forth here in
full.
)RM 4 000/2 (REY . 4 -8 8)
111819 HCBOC Page 80
Office of Justice Programs
Bureau of Justice Assistance
IECT NUMBER 20 19-DJ-BX-0559
A\VARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28/20 19
SPECIAL CONDITIONS
PAGE 21 OF 29
39. Noninterference (within the funded "program or activity") with federal law enforcement: Notice of scheduled release
SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the
award, as of the date the recipient accepts the award, and throughout the remainder of the period of performance. Its
provisions must be among those included in any sub award at any tier.
I. Noninterference with "removal" process: Notice of scheduled release date and time
Consonant with federal law enforcement statutes --including 8 U.S.C . 1231 (for an alien incarcerated by a State or
local government, a 90-day "removal period" during which the federa l government "shall" detain and then "shall"
remove an alien from the U.S. "begins" no later than "the date the alien is released from ... confinement"; also , the
federal government is expressly authorized to make payments to a "State or a political subdivision of the State ... with
respect to the incarceration of[an] undocumented criminal alien"); 8 U.S.C. 122 6 (the federal government "s hall take
into custody" certain criminal aliens "when the alien is released"); and 8 U.S.C. 1366 (requiring an annual DOJ report
to Congress on "the number of illegal alien[ felons] in Federal and State prisons" and programs underway "to ensure the
prompt removal" from the U.S. of removable "criminal aliens") --within the funded program or activity, no State or
local government entity, -agency, or -official (including a government-contracted correctional facility) may interfere
with the "removal" process by failing to provide --as early as practicable (see para. 4.C. below) --advance notice to
DHS of the scheduled release date and time for a particular alien, if a State or local government ( or government-
contracted) correctional facility receives from DHS a forn1al written reque st pursuant to the INA that seeks such
advance notice.
2. Monitoring
The recipient's monitoring responsib il ities include monitoring of subrecipient compliance with this condition.
3. Allowab le costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable , necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance w ith this
condition.
4. Rules of construction
A. The "Rules of Construction" set out in the "Noninterference (within the funded "program or activity") with federal
law enforcement: Interrogatio n of certain a li ens" award condition are incorporated by reference as though set forth here
in full.
B. No thing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, or any other entity or individual to maintain (or detain) any individual in custody beyond the
date and time the individual otherwise would have been released.
C. Applicability
(1) Current DHS practice is ord in arily to request advance notice of scheduled release "as early as practicab le (at lea st
48 hours, if po ss ible)." (See DHS Form I-247 A (3 /17)). If (e.g., in li ght of the date DHS made s uch reques t) the
scheduled release date and time for an alien are such as not to allow for th e advance notice that DHS has requested, it
shall NOT be a vio lation of this condition to provide only as much advance notice as practicable.
(2) Current DHS practice is to u se the same form for a second, distinct purpose --to request that an indi vidual be
detained for up to 48 hours AFTER the scheduled release . This condition does NOT encompass such DHS requests for
detention.
)RM 4000 /2 (REY . 4-88 )
111819 HCBOC Page 81
Office of Justice Programs
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IECT NUMBER 2019-DJ-BX-0559
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28 /2019
SPECIAL CONDITIONS
40. No use of funds to interfere with federal law enforcement: Notice of scheduled release
PAGE 22 OF 29
SCOPE. This condition applies as of the date the recipient accepts the award, and throughout the remainder of the
period of perfom1ance. Its provisions must be among those included in any subaward at any tier.
I. No use of funds to interfere with "removal" process: Notice of scheduled release date and time
Consonant with federal law enforcement statutes --including 8 U.S.C. 1231 (for an alien incarcerated by a State or
local government, a 90-day "removal period" during which the federal government "shall" detain and then "shall"
remove an alien from the U.S. "begins" no later than "the date th e alien is released from ... confinement"; also, the
federal government is expressly authorized to make payments to a "State or a political subdivis ion of the State ... with
respect to the incarceration of[an] undocumented criminal alien"); 8 U.S.C. 1226 (the federal government "shall take
into custody" certain criminal aliens "when the alien is released"); and 8 U.S.C. 1366 (requiring an annual DOJ report
to Congress on "the number of illegal alien[ felons] in Federal and State prisons" and programs underway "to ensure the
prompt removal" from the U.S. ofremovable "criminal aliens") --no State or local government entity, -agency, or -
official (including a government-contracted correctional facility) may use funds under this award to interfere with the
"removal" process by failing to provide --as early as practicable (see para. 4.C. below) --advance notice to DHS of
the scheduled release date and time for a particular alien, if a State or local government (or government-contracted)
correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice .
2. Monitoring
The recipient's monitoring re sponsibilities include monitoring of subrecipient compli ance with thi s condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable , necess ary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with thi s
condition.
4. Rules of construction.
The "Rules of Construction" set out in the "Noninterference (with in the funded "program or activity") with federa l law
enforcement: Notice of scheduled release" award condition are incorporated by reference as though set forth here in
full.
41. Requirement to collect certain information from subrecipients
Except as provided in this condition, the recipient may not make a subaward to a State, a local government, or a
"public" institution of higher education, unle ss it first obtains from the proposed subrecipient responses to the ques tion s
identified in the program solicitation as "Information regarding Communication with the Department of Homeland
Security (DHS) and/or Immigration and Customs Enforcement (ICE)." All subrecipient re s pon ses must b e collected and
maintained by the recipient, consistent with document retention requirements, and mu st be made availab le to DOJ upon
reque st. Responses to these que stions are not required from subrecipients that are either a tribal
government/organization, a nonprofit organization, or a private institution of higher education.
>RM 4000/2 (REY. 4-8 8)
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Office of Ju stice Programs
Bureau of Justice Assistance
IECT NUMBER 20 J 9-DJ-BX-0559
AW ARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28/20 19
SPECIAL CONDITIONS
42. Cooperating with OJP Monitoring
PAGE 23 OF 29
The recipient agrees to cooperate with OJP monitoring of thi s award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OJP ( including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) reques ts related to such monitoring, including reques ts related to desk reviews and/or site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
re sult in actions that affect the recipient's DOJ awards , including , but not limited to : withholdings and/or other
restrictions on the recipient's access to award funds ; referral to the DOJ OIG for audit review; designation of the
rec ipient as a DOJ High Risk grantee; or termination of an award(s).
43 . FFATA reporting: Subawards and executive compensation
The recipient mus t comply with applicable requirement s to report firs t-tier subawards ("s ubgrants ") of $25 ,000 or
more and, in certain circumstances, to report the names and total compensation of the five mo st highly compensated
executives of the re c ipient and first-tier subrecipients (first-tier "subgrantees ") of award fund s. The details of recipient
obligations , which derive from the Federal Funding Accountability and Transparency Ac t of 2006 (FF AT A), are posted
on the OJP web site at https ://ojp.gov/funding /Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including it s reporting re quirement, does not apply to--(1) an award of less than $25,000 , or (2) an
award made to an indi vidual who received th e award as a natural perso n (i.e., unrelated to any busin ess or non-profit
organization that he or sh e may own or operate in hi s or her name).
44. Required monitoring of subawards
The recipie nt must monitor subawards under thi s award in accordance w ith a ll applicab le statutes, regulations, award
conditions, and the DOJ Grants Finan cial Guide, and mus t include the appli cable conditions of this award in any
subaward. Among ot her thin gs, the recipient is responsible for oversight of subrecipient sp ending and monitoring of
specific outcomes and benefits attributable to use of award fund s by subrecipients. The recipi ent agrees to submit, upon
request, docum entation of its policies and procedures for monitoring of subaward s unde r thi s award.
45. Use of program in come
Program in come (as defined in the Part 200 Uniform Requirements) must be used in acco rdance with the provis ions of
th e Part 200 Uniform Requi rements. Program income earnings and expenditures both mu st be reported on the quarterly
Federal Financial Report , SF 425 .
46. Ju s ti ce Information Sharing
Information s haring proj ects funded under thi s award mu st comply with DOJ's Global Justi ce Infonnation Sharing
Initiative (Global) guidelines. The recipient (and any s ubrecipient at any tier) must confonn to th e Gl obal Standards
Pa ckage (GSP) and all constituent elements , where applicable, as described at: https:/ I it.ojp .gov/ gsp _grantcondition.
The re c ipient (and any subrecipi ent at any tier) must document planned approaches to information sharing and desc rib e
compliance with the GSP and appropriate privacy policy that protects s hared information, or provide de tailed
justificatio n for w hy an alternative approach is recommended.
>RM 4000 /2 (REY. 4-88)
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Office of Jus tice Programs
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IECT NUMBER 2019-DJ-BX-0559
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AWARD DATE 09/28/2019
SPECIAL CONDITIONS
47. Avoidance of duplication of networks
PAGE 24 OF 29
To avoid duplicating existing networks or IT systems in any initiatives funded b y BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can
demonstrate to the satisfaction of BJ A that this requirement would not be cost effective or would impair the
functionality of an existing or propose d IT system.
48. Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or s upported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23 , Criminal Intelligence Systems Operating Policies, if
OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at
it s di scretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the
recipient may be fined as per 34 U.S.C. 10231 (c)-(d). The recipient may not satisfy such a fine with federal funds .
49. Protec tion of human research subjects
The reci pi ent (and any su brecipient at any ti er) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protec tion of human re sear ch subj ects, including obtainn1ent oflnstitutional
Review Board approval, if appropriate, and subject informed con sent.
50. C onfidentiality of data
The recipient (and any su brec ipient at any tier) must comply w ith all co nfidentiality requirements of34 U.S.C. 1023 1
and 28 C.F.R. Part 22 that are applicable to collection, u se, and revelation of data or information. The recipient further
agrees, as a condition of award approval , to s ubmit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
51. Verificati on and updating of recipient contact information
The recipient must verify its Point of Contact(POC), Financ ial P o int of Contac t (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjus tment Notice (GAN) mus t be submitted v ia th e Grants Management Syste m
(GMS) to document c hanges.
)RM 400 0/2 (REY. 4 -88 )
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Office of Ju sti ce Program s
Bureau of Justice Assistance
IEC T NUM BER 20 l 9-DJ-BX-0559
AW ARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28/20 19
SPECIAL CONDITIONS
52. La w enforcement ta s k forces -required training
PAGE 25 OF 29
Within 120 days of award acceptance, each current me mber of a law enforcement task force funded with award funds
who is a ta sk force commander, agency executive, task force officer, or other task force member of equivalent rank,
mu st complete required online (internet-based) ta s k force training. Additionally, all future task force members must
complete thi s training once during the period of p e rformance for thi s award, or once every four years if multiple OJP
awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership (www.ctfli.org). The training addre sses ta sk force effectiveness, as we ll as other key issue s including
pri vacy and c ivil liberties/rights, task force performance measurement, personnel se le c tion, and ta sk force oversight and
accountability . If award funds are u sed to supp ort a task force , the recipient mu st compile and maintain a task force
personnel roster, al ong with course compl eti on certificates.
Addi tional informati on regarding the training is available through BJ A's web si te and the Center for Task Force
Integrity and Leadership (www.ctfli.org).
53. Ju stification of consultant rat e
Approval of this award does not indicate approval of any consult ant rate in excess of $650 per day. A detailed
justification mu st be s ubmitted to and approved by the OJP program office prior to obli gation or expenditure of such
fund s.
54. Sub miss ion of e li gi ble records re levant to the Nationa l In stant Background Check System
Consonant wi th federal statutes that pertain to firearms and background checks --including 18 U .S.C. 922 and 34
U.S.C. ch . 409 --if th e recipient (or any subrecipi ent at any ti er) uses thi s award to fund (in whole or in part) a spec ifi c
project or program (such as a la w enforcement, prosecution, or court program) th a t re sults in any court di spositions,
inform ation , or other records that are "eligible records" (under federal o r State law) re le vant to the National In stant
Background C heck System (NICS), or that has as one of its purposes the establishment or improvement of records
system s that contain any court dispositi ons, information, or other records that are "eligible records" (under federal or
Sta te law) relevant to the NICS, the recipi ent ( or subrecipient, if app li cable) mu st ensure that all such court
di spositions, infonnation, or oth er records tha t are "eli gible record s" (under federal or State la w) relevant to th e NICS
are promptly made avail ab le to the N ICS or to th e "State" repository/datab ase th at is e lectro ni call y available to (and
accessed by) the NICS , and --when appropriate --promptly mu st update, correct, modify, or remove su ch NICS-
relevant "eligible records".
In the event of minor and transitory non-compliance, the reci pi e nt may submit ev idence to demonstrate dili gent
monitoring of complian ce w ith this co ndition (including subrecipient compli ance). DOJ w ill g ive great weight to any
such evidence in any express wri tten determination regarding thi s conditi on.
)RM 4000/2 (REV. 4 -88)
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Office of Ju stice Programs
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IECT NUMBER 2019-DJ-BX-0559
AWARD CONTINUATION
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Grant
AWARD DATE 09/28 /2 019
SPECIAL CONDITIONS
55 . Compliance with National Environmental Policy Act and related s tatutes
PAGE 26 OF 29
Upon request , the recipient (and any subrecipient at an y tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental
impact analyses requirements in the use of these award funds, either directly by the recipient or b y a subrecipient.
Accordingly, th e recipient agrees to first detern1ine if any of the following activities will be funded by the grant, prior
to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by
the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being
specifically funded with these award funds. That is, as Jong as the activity is being conducted by the recipient , a
subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, thi s condition
must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sen sitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property li s ted on or
eligible for listing on the National Regis ter of Hi storic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) res ult in a change in it s basic
prior use or (b) s ignificantly change it s size;
d. Implementation of a new program involving th e use of chemica ls other than chemica ls that are (a) purchased a s a n
incidental component of a fund ed activity and (b) traditionally used , for example , in office, household , recreational , or
e ducation environments; and
e. Implementation of a program relating to clandestine me thamphetamine laboratory o perations , including the
identification , seizure , or closure of clandes tine methamphetamine laboratories.
The recipi ent unders tands and agrees that complying w ith NEPA ma y require the preparation of an Environmental
Assessment and/or an Env ironmental Impact Statement, as direc ted by BJA. The recipient further unde rstands and
agrees to the requirements for impl em entation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa .html, for
programs relating to m ethamphetamine laboratory operations.
Application of This Condition to Recipient's E xi sting Programs or Acti vities: For any of the recipient's or its
s ubrecipients' existing programs or activities that w ill be funded by th ese award funds, th e recipi ent , upon specific
requ est from BJA, agrees to cooperate w ith BJA in any preparation by BJA of a national or program environmental
assessment of that funded program or activ ity.
56. Establi shment of tru s t fund
If award fund s are being drawn down in advance, the recipient (or a subrec ipient, with respect to a subaward) is
require d to establish a tru st fund account. Recipients (and subrecipients) must maintain advance payments of federal
awards in interes t-bearing accounts , unl ess reg ulato ry exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund ,
including any inte rest, may not be used to p ay debts or exp enses in curred by other acti vities beyond th e scope of the
Edward Byrne Memorial Justice Assistance Grant Prog ram (JAG). The re c ipi ent also agrees to obligate the award
funds in the tru st fund (including any interest earned) during the period of performance for the award and expend
w ithin 90 days the reafter. Any unobligated or un exp en de d funds, including interes t earned, must be return ed to OJP at
the time of cl oseout.
JRM 4000 /2 (REY. 4-8 8)
111819 HCBOC Page 86
Office of Justice Programs
Bureau of Justice Assistance
IECT NUMBER 20 I 9-DJ -BX-0559
A\VARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28/2019
SPECIAL CONDITIONS
57. Prohibition on use of award funds for match under BVP program
PAGE 27 OF 29
JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program.
58. Certification of body armor "mandatory wear" policies
If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that
law enforcement agencies receiving body annor purchased with funds from this award have a written "mandatory
wear" policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize
funds from this award for ballistic-resistant and stab-resistant body armor purchases. This policy must be in place for
at least all uniformed officers before any funds from this award may be used by an agency for body armor. There are no
requirements regarding the nature of the policy other than it b e a mandatory wear policy for all uniformed officers
while on duty.
59. Body armor -compliance with NIJ standards and other requirements
Ballistic-resistant and stab-resistant body annor purchased wi th JAG award funds may be purchased at any threat
level , make or model, from any distributor or manufacturer, as long as the body annor has been tested and found to
comply with applicable National Institute of Justic e ballistic or stab standards and is listed on the NIJ Compli ant Body
Armor Model Li st (https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx). In addition,
balli s tic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely
fitted , as set forth in 34 U.S.C. 10202(c)(l)(A). The latest NIJ standard information can be found here: https:/ / nij.gov/
topics/ technology/ body-armor/ pages/ safety-initiative.aspx.
60. Body armor -impact on eligibility for other program funds
The recipient understands that the use of fund s under this award for purchase of body annor may impact eligibilit y for
funding under the Bulletproof Vest Partnership (BVP) program , a se parate program operated by BJA, pursuant to the
BVP statute at 34 USC 10531(c)(5).
61. Reporting requirements
The recipient must s ubmit quarterly Federal Financia l Reports (SF-425) and semi-annual p erformance reports th rough
OJP's GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Re sults Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that
measure the results of its work. The recipient must submit quarterly performance metrics report s through BJ A's
Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detai led information on
reporting and other JAG requirements , refer to the JAG reporting requirements webpage. Failure to submit required
JAG re ports by established deadlines may result in the freezing of grant fund s and future High Ri sk des ignation.
62. Required data on law enforcement agency training
Any law enforcement agency recei ving direct or sub-awarded funding from thi s JAG award mu st submit quarterly
accountability metrics data related to training that officers have received on the use of force, racia l and ethnic bias, de-
esca lation of conflict, and constructive engagement with the public .
)RM 4000/2 (REY. 4-88)
111819 HCBOC Page 87
Office of Justice Programs
Bureau of Justice Assistance
IECT NUMBER 20 I 9-DJ-BX-0559
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/28 /2019
SPECIAL CONDITIONS
63. Expenditures prohibited without waiver
PAGE 28 OF 29
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as
set forth at 34 U .S.C. IO 152 , the BJA Director certifies that extraordinary and exigent circumstances exist, making such
expenditures essential to the maintenance of public safety and good order.
64. Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2018
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of
the first day of the period of perfonnance for the award (October I, 2018), however, the recipient may choose to incur
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a
minimum--(!) the recipient makes a valid acceptance of the award , and (2) all applicable withholding conditions are
removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that
precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at-
risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through a Grant Adjustment Notice, the recipient is authorized to obligate (federal) award funds to reimburse
itself for project costs incurred "at-risk" earlier during the period of perfomiance (such as project costs incurred prior to
award acceptance or prior to removal of an applicable withholding condition), provided that those project costs
otherwise are allowable costs under the award.
Nothing in thi s condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award
funds to "supplant" State or local funds in violation of the recipient's certification ( executed by the chief executive of
the State or local govenunent) that federal funds will be used to increase the amounts of such funds that wou ld , in the
absence of federal funds , be made available for law enforcement activities .
65. Us e of fund s for DNA testing; upload of DNA profiles
If award funds are used for DNA testing of evidentiary materials , any resulting eligible DNA profiles must be uploaded
to the Combined DNA Index System ("CODIS ," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS.
No profiles generated under this award may be entered or uploaded into any non-governmental DNA database without
prior express written approval from BJA.
A ward fund s may not be us ed for the purchase of DNA equipment and supplies unless the re sulting DNA profiles may
be accepted for entry into CODIS.
66. Encouragement of submi ss ion of "success stories"
BJA strongly encourages the recipient to submit annual (or more frequent) JAG succes s stories. To submit a success
story, sign in to a My BJA account at https:/ / www.bja.gov/ Login.aspx to access the Success Story Submission form. If
the recipient does not yet have a M y BJA account, please regis ter at https:/ / www.bja.gov/ profi le.aspx. Once
registered, one of the available areas on the My BJA page will be "My Success Stories ." Within thi s box , there is an
option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the BJA Success
Story web page at https :/ / www.bja.g ov/ SuccessStoryList.aspx .
>RM 4000 /2 (REV. 4-88)
111819 HCBOC Page 88
Office of Justice Programs
Bureau of Justice Assistance
AW ARD CONTINUATION
SHEET
Grant
IECT NUMBER 20 I 9-DJ-BX-0559 AWARD DATE 09/28/2019
SPECIAL CONDITIONS
67. Initial period of performance; requests for extension
PAGE 29 OF 29
The recipient understands that the initial period of performance for this award is two years. The recipient further
understands that any requests for an extension of the period of performance for this award will be approved
automatically for up to a total of two additional years, pursuant to 34 U.S.C. 10152(t) and in accordance with the
program solicitation associated with this award.
Any request for an extension of the period of performance beyond a four-year award period will require approval, and
the approval (if any) will be at the discretion of the Director ofBJA.
68. Withholding of funds: Required certification from the chief executive of the applicant government
The recipient may not obligate, expend, or draw down any award funds until the recipient submits the required
"Certifications and Assurances by the Chief Executive of the Applicant Government," properly-executed (as
determined by OJP), and a Grant Adjustment Notice {GAN) has been issued to remove this condition.
69. Withholding of funds: Budget narrative or information
The recipient may not obligate, expend, or draw down any award funds until the recipient submits, and OJP reviews
and accepts, the required budget information or narrative for the award , and a Grant Adjustment Notice (GAN) has
been issued to remove this condition.
70. Withholding of funds: Disclosure of lobbying
The recipient may not obligate, expend, or draw down any fund s under this award until it has provided to the grant
manager for thi s OJP award a complete Disclos ure of Lobbying Activities (SF-LLL) form , and OJP has issued a Grant
Adjustment Notice to remove this special condition.
71. Withholding of fund s: NIBRS set-as ide
The recipient may not obligate, expend, or draw down any award funds until the recipient submits , and BJA reviews
and accepts , a budget that clearly dedicates at least 3 percent of the total amount of th e award to NIBRS compliance
activities or documentation showing that the recipient has been certified as NIBRS compliant, and a Grant Adjustment
Notice (GAN) has been issued to remove this condition.
)RM 4000/2 (REV . 4 -88)
111819 HCBOC Page 89
u.~. uepanment 01 Jusuce
Office of Justice Programs
Bureau of Justice Assistance
Washingto n. D.C. 2053 1
norandum To: Official Grant File
,ject:
Orbin Terry, NEPA Coordinator
Incorporates NEPA Compliance in Further Developmental Stages for County of
Hamett
: Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
port a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
ch could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
specified activities , the grantee must first detennine if any of the specified activities will be funded by the
1t.
: specified activities requiring environmental analysis are:
1ew construction;
~ny renovation or remodeling of a property located in an environmentally or historically sensitive area,
uding properties located within a I 00-year flood plain, a wetland, or habitat for endangered species, or a
perty listed on or eligible for listing on the National Register of Historic Places ;
\ renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
>ru se or (b) significantly change its size;
:mplementation of a new program involving the use of chemicals other than chemical s that are (a) purchased as
ncidental component of a funded activity and (b) traditionally used , for example, in office, household ,
·eational , or education environments; and
nplementation of a program relating to clandestine methamphetamine laboratory operations, including the
1tification, sei zure, or closure of clandestine methamphetamine laboratories.
nplying with N EPA may require the preparation of an Environmental Assessment and/or an Environmental
,act Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
preparation of a de tailed Mitigation Plan will be required . For more infonnation about Mitigation Plan
1irements, please see https ://www.bja.gov/Funding/nepa.html.
1se be sure to carefully review the grant conditions on your award document, a s it may contain more specific
>nnation about environmental compliance.
111819 HCBOC Page 90
~'~l .l n. '-'" .c. 'L-.l ~ U U J.1 T .l/"i..l'\. _a_
Bureau of Justice Assistance ~.~l Grant
~ PROJECT NUMBER
PAGE I OF I
2019-DJ-BX-0559
This project is suppo11 ed under FYI 9(BJA -JAG State and JAG Local) Title I of Pub. L No. 90-351 (generally codified at 34 U.S.C. 10 151-10726), including
subpan I ofpan E(codifiedat34 U.S.C. 101 51 -10158);seealso28 U.S.C. 530C(a).
I . STAFF CONT ACT (Name & telephone number) 2. PROJECT DIRECTOR (Na me, ad dress & telephone number)
Shaketta Cunningham Gary McNeil)
(202) 5 I 4-4493 Major
I 75 Bain Street
PO Box 300 (mail )
Lillington, NC 27546-0399
(910) 893-0102
3a. TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS
BJA FY 19 Edward Byrne Memo1ial Justice Assistance Grant (JAG) Program -Local Solicitation
ON REVERSE)
4 . TITLE OF PROJECT
Int erv iew recording system and mobile printers
5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
County of Hamett
PO Box 759
Li llington, NC 27546
7. PROGRAM PERIOD 8. BUDGET PERIOD
FROM : 10/0 1/20 18 TO : 09/30/2020 FROM : 10/0 1/2018 TO: 09/30/2020
9. AMOUNT OF AW ARD 10. DATE OF AWARD
S 21 ,387 09/28/2019
11 . SECON D YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT
13. T HI RD YEAR'S BUDGET PERIOD 14 . T HIRD YEAR'S BUDGET AMOUNT
15 . SUMMARY DESCRJPTION OF PROJECT (See in struction on reverse)
Th e Edward Byrne Memorial Ju stice Assistance Grant (J AG) Program allows states and units of local government, including tribes, to suppon a broad ran ge of
activities to prevent and control cri me based on 1h eir own state and local needs and condit io n s. Grant fund s can be used for state and local initi at ives, technical
assistance, tra ining , personnel , equipm ent , suppli es, con1ractual s uppo11, and infonnati o n systems for crimin al j ustice , including for any o n e or more of the
following program areas: I) law enforcement programs; 2) prosecuti on and cou n programs; 3) prevention and educat ion programs ; 4) co1Tecti ons and com mu ni ty
cotTecti ons programs; 5) drug treatment and en fo rcement programs; 6) pla nning, evaluation , and technology improvement programs ; and 7) crime vict im and
wi tn ess programs (oth er than compensati on) and 8) mental health programs and related la w enforcement and correct ions programs.
This JAG award wi ll be used to s uppon criminal j u sti ce init iat ives that fall under one or more of the a ll owable program areas above. Funded programs or initiatives
ma y include multijuris dictional drug a nd gang tas k fo rces, crime prevention and domestic violence programs, cour1s, c01Tec1ions , treatment, justice information
OJP FORM 4000/2 (REV. 4-88)
111819 HCBOC Page 91
sharing initi ati ves , or other programs aimed at reduci n g crime and/or enh ancing public/officer safety.
NCA/NCF
111819 HCBOC Page 92
u_I Agenda Item --~L---===-'--=='--
National Hospice and Palliative Care Month -November 2019
WHEREAS, for more than 40 years, hospice has helped provide comfort and dignity to millions
of people, allowing them to spend their final months at home, surrounded by their loved ones;
WHEREAS, the hospice model involves an interdisciplinary, team-oriented approach to
treatment, including expert medical care, quality symptom control, and comprehensive pain
management as a foundation of care;
WHEREAS, beyond providing physical treatment, hospice attends to the patient's emotional,
spiritual and family needs, and provides family services like respite care and bereavement
counseling;
WHEREAS, palliative care delivers expertise to improve quality of life and relief from pain, can
be provided at any time during an illness, and hospices are some of the best providers of
community-based palliative care ;
WHEREAS, in an increasingly fragmented and broken health care system, hospice is one of the
few sectors that demonstrates how health care can -and should -work at its best for its patient;
WHEREAS, every year 1.5 million Americans living with life-limiting illness, and their
families, received care from the nation's hospice programs in communities throughout the
United States;
WHEREAS, hospice and palliative care organizations are advocates and educators about
advance care planning that help individuals make decisions about the care they want;
WHEREAS, the Centers for Medicare and Medicaid Services have pledged to put patients fir st
in all of its programs -including hospice -ensuring a coordinated and patient-led approach to
care, protecting patient choice and access to individualized services based on a patient's unique
care needs and wishes.
NOW, THEREFORE, be it resolved that the Harnett County Board of Commissioners do
hereby proclaim November 2019 as National Hospice and Palliative Care Month and encourage
citizens to increase their understanding and awareness of care at the end of life, discuss their end
of life wishes with their families, and observe this month with appropriate activities and
programs .
Adopted this 18th day of November 2019.
HARNETT COUNTY BOARD OF COMMISSIONERS
C. Gordon Springle, Chairman
Howard L. Penny Jr, Vice-Chairman Barbara McKoy
Joe Miller Mark B. Johnson
www.harnett.org
111819 HCBOC Page 93
Board Meeting
Agenda Item
Agenda Item __ J.f_.___-~J:_,__
,r
M EETING DATE: November~2019
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJE CT : Workforce Innovation and Opportunities Act Funding for FY 2019-2020
REQUE STED BY: Charlotte Leach, Workforce Development Director
REQUEST:
The Workforce Development Department would like to request permission to enter into
contract for the FY 2019-2020 with the Triangle South Workforce Development Board,
which administers the Workforce Innovation and Oppportunities Act (WIOA) grant.
The WIOA grant is a a federal grant that currently provides funding for employment and
training services to the citizens of Hamett County enrolledin the WIOA Youth, Adult, and
Dislocated Worker Programs. The Sampson County WIOA Youth Program will also be
included for thi s fi scal year.
FINANCE OFFICER'S RECOMMENDATION :
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\ldb lue\Desktop\agendaform2-4-20 19 .docx Page I of I
111819 HCBOC Page 94
CONTRACT FOR SERVICES
PROVIDED FOR ADULT, DISLOCATED WORKER AND YOUTH PROGRAMS UNDER
TITLE IOF
THE WORKFORCE INNOVATION AND OPPORTUNITY ACT OF 2014
THIS AGREEMENT ("Agreement"), entered into as of this I st day of July 2019 by and between Trustees of
Central Carolina Community College (hereinafter referred to as the "College"), grant recipient for the Triangle
South Workforce Investment Area under the Workforce Innovation and Opportunity Act of 2014, and the
County of Hamett (hereinafter referred to as the "Contractor").
WITNESSETH THAT:
WHEREAS, the Triangle South Workforce Development Board (hereinafter referred to as the "TSWDB")
is responsible for planning, policy guidance, and oversight of the workforce investment system in Chatham,
Hamett, Lee, and Sampson Counties;
WHEREAS, the TSWDB operates under the guidance of the College and for purposes of this Agreement
is considered an agent of the College;
WHEREAS, the College desires to engage the Contractor to render certain services in connection with
activities to be operated and funded under Title I of the Workforce Innovation and Opportunity Act of 2014
(WIOA), Public Law 113-128 (hereinafter referred to as the "Act"), and the Triangle South Workforce
Development Board's 2019 Plan of Service;
WHEREAS, WIOA funds will be provided to the College through the TSWDB by the Division of
Workforce Solutions of the North Carolina Department of Commerce (hereinafter referred to as the "State")
contingent upon receipt of funds from the United States Department of Labor (hereinafter referred to as
"USDOL") and/or the State;
AND WHEREAS, the Contractor desires to render services under the Act;
NOW THEREFORE, the parties hereto agree as follows:
1. Employment of the Contractor
2.
The College hereby engages the Contractor and the Contractor hereby agrees to perform the services
hereinafter set forth in accordance with the terms and conditions contained herein.
Scope of Services
The Contractor shall diligently perform and carry out in a satisfactory and proper manner the work and
services described in Attachment A "Statement of Work" for the WIOA Adult and Dislocated Worker
Programs in Hamett County and the WIOA Youth Programs in Hamett and Sampson Counties.
Page I of 18
111819 HCBOC Page 95
3.
4.
Time of Performance
The services of the Contractor shall commence on or after July 1, 2019 but shall in all events be timely
undertaken and pursued in such manner and sequence as to in sure their expeditious completion and as
may be required in the "Statement of Work". However, this contract is renewable for a period up to
two years after a yearly performance review . All services required hereunder shall be completed on or
before the end of the contract period, which is June 30, 2020. For the sole purpose of establishing the
beginning of th e statute of limitations period, and in recognition of the fact that closeout procedures,
audit, audit resolution, and collection of disallowed costs will occur after the Agreement period, this
Agreement shall not be considered completed until final action on any disallowed costs by USDOL
has been taken and the time for administrative appeal of disallowed costs has exp ired .
Compensation and Method of Payment
In the case of activities covered by cost reimbursement provisions, the Contractor shall be compensated
for the work and services to be performed under this Agreement by monthly cost reimbursements based
on allowable expenditures actually made, unless otherwise specifically agreed to the contrary. For
purposes of this Agreement, costs must be incurred and paid by the Contractor prior to billing the
College for reimbursement. For any activities covered by fixed unit price/performance based
provisions, the Contractor shall be compensated based upon the benchmark schedule included in the
Attachment A "Statement of Work". Total compensation for complete performance with respect to the
following programs shall not exceed these listed amounts: a) the Adult Program in Hamett County
shall not exceed the sum of $216,569; b) the Dislocated Worker Program in Hamett County shall not
exceed the sum of $134,754: c) the Youth Program in Harnett County shall not exceed the sum of
$253,648; d) the Youth Program in Sampson County shall not exceed the sum of $151,421. The total
WIOA Adult, Dislocated Worker and Youth Programs shall not exceed the sum of $756,392 as
described in Attachment B "Budget". Provided further, the Contractor acknowledges that the College
and the TSWDB are receiving monies to fund WIOA activities from the State and that the College's
obligations to pay any funds and Contractor's obligation to perform the services under this Agreement
are contingent upon receipt of such funds. The College may impose re strictions upon the maintenance
of excess cash by the Contractor consistent with the restrictions plac ed upon the College by the State
and the United States Treasury Department.
5. Approval of Subcontract or Assignability
The Contractor shall not assign any portion of its interest s in this Agreement, nor shall any of th e work
or services to be performed under this Agreement by the Contractor be subcontracted, without the prior
written approval of the College through the TSWDB.
6. Agency of the College Administration
The T SWDB staff shall perform the administrative, enforcement, evaluation, coordination of the work,
and monitoring of this Agree ment as agents of the College.
All notices, reports, and other information, including without limitation each monthly financial status
report (Attac hment C), shall be forwarded to the T riangle South Workforce Development Board, c /o
Page 2 of 18
111819 HCBOC Page 96
7.
8.
Central Carolina Community College, 5910 Enterprise Park Drive, Sanford, North Carolina 27330,
Attention: Rosalind M. Cross, Director of the Triangle South Workforce Development Board, e-mail:
rcross@cccc.edu.
Monitoring, Oversight, and Investigations
The College, through the TSWDB , shall hav e the right to monitor all programs, fiscal, personnel and
management activities under this Agreement to assure that performance goals are being met, that
appropriate administrative procedures, controls and records are maintained, that Agreement terms and
conditions are being fulfilled and that personnel and equal employment opportunity requirements are
being met. The Contractor hereby authorizes and agrees to permit on-site visits by the College, the
TSWDB, the State, USDOL, or their designees, private questioning of employees and participants, and
access for review or copying of Contractor records maintained under this Agreement, including but not
limited to the pertinent on-site records of On-the-Job Training (OJT), work experience and customized
training programs . The Contractor shall attend such meetings as requested by the College regarding
the monitoring or evaluation of programs.
The College, through the TSWDB , will provide technical assistance, as available, to the Contractor
through periodic written guidelines and training sessions and in such other manner as may be
reasonably requested.
The College, through the TSWDB, will provide the Contractor with written notification of deficiencies
di scovered in the review of its activities and will endeavor to provide the Contractor with reasonable
time to take corrective action regarding the deficiencies.
The failure of the College or the TSWDB staff to discover or notify the Contractor in writing of
deficiencies shall not waive or relieve the Contractor of its obligation to meet performance standards,
maintain sound administrative and fiscal management, e n sure equitable personnel policies and non-
discrimination, and satisfy statutory, regulatory and contractual requirements.
Notification of Fraud or Abuse
The Contractor shall immediately notify the College, through the TSWDB, in writing of any charges
or allegations of criminal misconduct, fraud, or negligence in connection with the program or any
administering agency.
9. Maintenance of Records
The Contractor shall maintain all fi scal and program records for periods required by federal regulations,
but in no event less than three (3) years from the completion of services under this Agreement. Should
audit proceedings be instituted concerning this Agreement, the Contractor shall not destroy any records
thereofuntil it is notified in writing that a ll audits are complete and such records are no longer needed.
The College, the State, USDOL, and Comptroller General of the United States, or any of their designees
shall have access to all records of any type of the Contractor with regard to funded activities.
P age 3 of 18
111819 HCBOC Page 97
The Contractor's WIOA contact person will supply a copy of the WIOA contract to the Contractor's
Chief Executive Officer, Chief Financial Officer, and Audit Firm when the contract is proposed and
then entered into if changed from the proposal.
10. Property
(a) The Contractor acknowledges that all non-expendable property, that is, property with a useful
life of more than one year and a unit cost of $500 or more, purchased with funds received under
this Agreement or made available to the Contractor by the College or the State specifically for
a WIOA funded activity, is and shall remain the sole property of the State. The College may
reclaim or relocate non-expendable property hereunder at its discretion , subject to state and
federal law. The Contractor, however, may not transfer, relocate or alter the use or condition,
normal wear and tear excepted, of any property hereunder without the prior written
authorization of the College. The Contractor shall report any loss or non-WIOA use of non-
expendable property to the College.
(b) The Contractor shall be responsible for the proper identification, inventory and maintenance of
all property under its control. The Contractor shall complete and submit to the College an
annual inventory listing, clearly identifying WIOA Property. The Contractor shall permit on-
site inspections of all property by the College, the State, USDOL, or their designees. The
Contractor shall adhere to all property policy issuances from the College and the State.
(c) The Contractor shall procure the prior written approval of the College to initiate any action
involving acquisition by purchase, lease or trade, transfer, relation, changed use or disposition
of non-expendable property. The Contractor shall not be entitled to reimbursement for the costs
of acquisition or transfer if such prior written approval is not obtained.
(d) The Contractor shall not acquire real property with funds paid or provided under this
Agreement without prior written agreement from the College, through the TSWDB.
(e) The Contractor hereby expressly assigns to the State any right it may have or acquire by
operation of law or otherwise in any tangible or intangible property resulting from this
Agreement, including all deliverables, reports and other materials provided to the State. If
intangible property on which a patent or copyright registration is obtainable is developed with
funds paid or otherwise acquired under this contract, the Contractor, in addition to the
assignment made above, acknowledges and agrees to procure such documents as may be
necessary or reasonably convenient to secure or document such ownership rights in the State,
and the State shall have ownership of such works unless such assignment is declined in writing
by the Director of the Division of Workforce Solutions.
(t) Intellectual Property Rights : The Federal Government reserves a paid-up, nonexclusive and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use for
federal purposes: i) the copyright in all products developed under the grant, including a sub-
grant or contract under the grant or sub-grant ; and ii) any rights of copyright to which the
grantee, sub-grantee or a contractor purchases ownership under an award (including but not
limited to curricula, training models, technical assistance products, and any related materials).
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11.
12.
Such uses include, but are not limited to, the right to modify and distribute such products
worldwide by any means, electronically or otherwise. Federal funds may not be used to pay
any royalty or license fee for use of a copyrighted work , or the cost of acquiring by purchase a
copyright in a work, where the US Department of Labor has a license or rights of free use in
such work. If revenues are generated through selling products developed with grant funds,
including intellectual property, these revenues are program income. Program income is added
to the grant and must be expended for allowable grant activities. The purchase of Intellectual
Property Rights must have express approval of the College~ through the TSWDB, and/or the
Division of Workforce Solutions.
(g) Upon completion of the services under this Agreement or upon earlier termination of this
Agreement, all non-expendable property, all expendable property and Intellectual Property
Rights covered by federal regulations shall be situated , transferred, or disposed of according to
instructions by the State .
Reporting Requirements
In the event of activities eligible for cost reimbursement, the Contractor shall furnish the College,
through the TSWDB, with a "Monthly Financial Status Report" as provided in Attachment C. Such
report shall be furnished no more than ten (I 0) days following the end of each month. Such reports
shall consist of summary information taken from records and official book s of account of the
Contractor. In addition, the College, the State, and USDOL may require ad hoc reports for program
management.
Supportive Services, PELL Grant Payments, Other Financial Assistance
Supportive Services (Training-Related/Supportive Services) provided by the Contractor under thi s
Agreement to participants shall not duplicate services provided by a public or private source(s) that are
available at no cost to the Contractor and/or participant. Additionally, the Contractor shall be
responsible for documenting a participant's receipt of ALL financial aid awards and for maintaining
such documentation. If other financial aid is received, adjustments to the cost of tuition and books paid
through this Agreement shall be made accordingly.
The Contractor shall adhere to all Federal, State, and College mandated requirements regarding use of
PELL Grant funds in conjunction with WIOA funds.
13. Accounting
The Contractor shall maintain complete accounting records sufficient to document receipts and
expenditures of WIOA funds under thi s Agreement. For cost reimbursement activities, the
Contractor shall account separately for the expenses of each activity by cost category as described in
the "Contract Budget". For fixed unit price/performance ba se d activities the Contractor shall amass and
submit/retain the appropriate documentation/activity as detailed in individual Attachment A "Statement
of Work" for the amount described in the "Contract Budget". All program income shall be accounted
for , reported to the College by the appropriate program year fund allocation , and used during the
Agreement period to offset the cost of the services provided or forwarded to the College. Interest
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14.
income on cash advances of funds shall also be accounted for as program income and reported
accordingly.
All accounting records shall be maintained in accordance with the N. C. Local Government Budget
and Fiscal Control Act, CLA Memoranda, State Issuances, Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards , also known as the Super Circular,
codified at 2 CFR 200 (supersedes 0MB Circulars A-21, A-87, A-89, A-102 , Al 10, A-122, A-128 ,
and A-133 -whichever is applicable), implementing regulations of 29 CFR 97, NCGS 143-6.1, and
Generally Accepted Accounting Principles.
Rights in Documents, Materials, and Data Produced
The Contractor agrees that all reports and other data prepared by or for it under the terms of this
Agreement shall be delivered to, become, and remain the property of the College or its assignee upon
termination or completion of the work. Both the College and the Contractor shall have the right to use
such reports and data without restriction or limitation and without compensation to the other. For the
purposes of this Agreement, "data" includes writings, sound records, or other graphic representations,
and works of similar nature.
15. Interest of Contractor
The Contractor covenants that neither the Contractor nor its agents or employees presently has an
interest, nor shall acquire an interest , direct or indirect, which conflicts in any manner or degree with
the performance of its service hereunder, or which would prevent, or tend to prevent, the satisfactory
performance of the Contractor's service hereunder in an impartial and unbiased manner. The
Contractor further covenants that in the performance of this contract no person having any such interest
shall be employed by the Contractor as an agent, subcontractor, or otherwise.
16. Interest of Members and Others
No officer, member or employee of the College, the TSWDB, and no public official of any local
government which is affected in any way by the WIOA activities, shall participate in decisions relating
to this Agreement which affects his personal interest or the interest of any corporation, partnership, or
association in which he is , directly or indirectly interested; nor shall any such person have any interest,
direct or indirect, in this Agreement or the proceeds arising therefrom.
17 . Drug Free Workplace
The Contractor will provide a drug free workplace as set forth in Attachment E .
18. Lobbying Certification and Disclosure Requirements
The Contractor, as a recipient of Federal contracts, grants, and loans, is prohibited from using
appropriated funds to lobby the Executive or Legislative Branches of the Federal Government in
connection with a specific contract, grant, or loan, in accordance with USDOL codified common rule
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29 CFR Part 93 . The Contractor must file a disclosure report if lobbying activity, using other than
Federal appropriated funds, has occurred for the covered action .
The Contracto r shall c omplete and submit to the College, thro ugh the TSWDB, a "Certification
Regarding Lobbying" document if the total compensation to be paid to the Contractor under paragraph
4 (Compensation and Method of Payment) of this contract exceeds $100 ,000. The certification shall
be made a vailable for review during o versight and reviews and audits.
The Contractor shall complete and submit to the College, through the TSWDB, a "Disclosure Form to
Report Lobbying" (Attaclunent F) if the total compensation to be paid to the C ontractor under this
Agreement exceeds $100,000 and uses non-Federal funds to lobby for the covered Federal action.
Additionally, provisions shall be made to prohibit the use of funds for : (1) employment generating
activities, economic development activities and similar activities or programs that are not directly
related to training for eligible individuals, and (2) foreign travel.
19. Non-procurement Debarment and Suspension Requirements
20.
21.
The Contractor, as a recipient of Federal contracts, grants, and loans, shall be prohibited from engaging
in non-procurement business with any person suspended or barred by any other Federal agency, in
accordance with USDOL codified common rule 29 CFR Part 98, Primary Covered Transactions. Non-
procurement business includes grants, cooperative agreements, scholarships, fellowships, contracts of
assistance, loans, loan guarantees, subsidies, insurance, payments for specified use, donation
agreement and any other non-procurement transaction between a Federally-funded agency and a
"person". A person includes any individual, corporation, partnership, association, and unit of
government or legal entity.
The Contractor certifies, by signing this Agreement, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in this Agreement by any Federal or State department or agency. In the event the
Contractor is unable to certify to any of the aforementioned certification statements, the Contractor
shall submit to the College, through the TSWDB, a written explanation with this Agreement.
Officials Not to Benefit
No member of or delegate to the Congress of the United States of America, resident commissioner, or
employee of the United States Government shall be entitled to any share or part of this Agreement or
any benefits to arise herefrom .
Contractor Personnel
The Contractor represents that it has, or will secure at its own expense, all personnel required in
performing the services under this Agreement. Such personnel shall not be employees of the College
during any time within the twelve (12) month period immediately prior to the date of this Agreement.
The Contractor shall submit to the College, through the TSWDB, a listing of all personnel involved in
performing the services under this Agreement. Changes in the approved listing of Contractor staff
personnel shall require written notification to the College, through the TSWDB, prior to the change.
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22.
23.
• Salary and Bonus Limitations -None of the funds appropriated under the heading
'Employment and Training' in the appropriation statute(s) shall be used by the Contractor
to pay the salary and bonuses of an individual, ether as direct costs or indirect costs, at a
rate in excess of Executive Level II as defined in the 0MB Uniform Guidance.
Maintenance of Effort
Contractor sponsored training in existence prior to the initiation of this Agreement shall be continued
and may not be reduced in any way as a result of this Agreement (except for reduction unrelated to the
provisions or purposes of this Agreement). The Contractor agrees that implementation of this
Agreement will not result in the displacement of employed workers or impair existing contracts for
services or result in the substitution of Federal or other funds in connection with work that would
otherwise be performed.
Equal Employment Opportunity
(a) The Contractor shall not discriminate, as prescribed in Section 188 of the Act or as prohibited
under state law, against any employee, applicant for employment , applicant for WIOA
activities, WIOA participant, or subcontractor because of race, color, disability, religion, age,
sex, or national origin. Such action shall include , but not be limited to the following:
employment, upgrading , demotion s, or transfers ; recruitment or recruitment advertising;
layoffs, or termination; rates of pay, or other forms of compensation; selection for training
including apprenticeship; participation in recreational and educational activities; or any WIOA
activities. The Contractor hereby certifies that it presently has in effect such an affirmative
action program. The Contractor agrees to post in a conspicuous place, available to employees
and applicants for employment, notices setting forth the provisions of this non-discrimination
clause .
The Contractor shall in all solicitations or advertisements for subcontractors or employees
placed by or on behalf of the Contractor, state that the Contractor is an "Equal Opportunity
Employer".
(b) The Contractor shall keep such records and submit such reports concerning characteristics of
applicants for employment and employees as the College, the TSWDB , the State, and USDOL
may require.
(c) The Contractor agrees to comply with such guidelines as the College, through the TSWDB, the
State, or USDOL may issue to implement the requirements of the Act.
(d) The Contractor shall designate a person other than its chief executive as its equal employment
opportunity officer, who shall be responsible for the Contractor's nondiscrimination policy,
monitoring the equal employment opportunity compliance, development of a procedure for
investigation of hearings on equal employment opportunity grievances, dissemination of non-
discrimination policy for the Contractor, and evaluation of the Contractor's proposal for adverse
EEO effects and liaison with the College.
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24. Equal Opportunity
The College is committed to promoting equal opportunities for all and to eliminating prohibited
discrimination in all forms . For purposes of this section, prohibited discrimination means
discrimination in the solicitation, selection, and/or treatment of any subcontractor, vendor, supplier or
commercial customer on the basis of race , ethnicity, gender, age, religion, national origin, disability or
other unlawful form of discrimination. Without limiting the foregoing, prohibited discrimination also
includes retaliating against any person, business or other entity for reporting any incident of prohibited
discrimination. It is understood and agreed that not only is prohibited discrimination improper for legal
and moral reasons , prohibited discrimination is also an anti-competitive practice that tends to increase
the cost of goods and services to the College and others. As a condition of entering into this Agreement,
the Contractor represents, warrants and agrees that it does not and will not engage in or condone
prohibited discrimination. Without limiting any rights , the College may have at law or under any other
provision of this Agreement, it is understood and agreed that a violation of this provision constitutes
grounds for the termination of this Agreement.
As a condition of entering into this Agreement, the Contractor further agrees to promptly provide to
the College, through the TSWDB, all information and documentation that may be requested by the
College from time to time regarding the solicitation and selection of subcontractors. Failure to maintain
or failure to provide such information constitutes grounds for the College or the TSWDB to terminate
or withhold payment under this Agreement.
During the performance of this Agreement, the contractor agrees as follows:
(a) The Contractor will comply fully with the nondiscrimination and equal opportunity
provisions of the Workforce Innovation and Opportunity Act (WIOA); including the
Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of
1964, as amended; Section 504 of the Americans with Disabilities Act of 1990 ; as amended;
the Age of Discrimination Act of 1975 , as amended; Title IX of the Education Amendments
of 1972, as amended; and with all applicable requirements imposed by or pursuant to
regulations implementing those laws, including but not limited to 29 CFR Part 34. The
United States has the right to seek judicial enforcement of this assurance.
(b) The Contractor will not discriminate against any employee or applicant for employment, or
program applicant/participant because of race, color, age, religion, sex, disability, national
origin or political affiliation or belief. The Contractor will ensure that applicants are
employed/selected and that participants and employees are treated during their period of
employment/participation without regard to their race, color, age, religion, sex, disability,
national origin, political affiliation or belief. Such action must include, but not limited to, the
following: employment, upgrading , demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship·. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions
of the non-discrimination clause.
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(c) The Contractor will, in all solicitations or advertisements for employees or participants
placed by or on behalf of the Contractor; state that all qualified applicants will receive
consideration for employment without regard to race, color, age, religion , sex, disability ,
national origin, political affiliation or belief.
(d) The Contractor will permit access to any contract-related books , records and accounts by the
College, the State and the US Secretary of Labor for purposes of investigation to ascertain
compliance with applicable rules, regulations and orders .
(e) ln the event of the Contractor 's non-compliance with the non-discrimination clauses of this
Agreement with any such rules, regulations, or orders , this Agreement may be canceled,
terminated , or suspended in whole or in part and the Contractor may be declared ineligible
for further government contracts and such other sanctions may be imposed and remedies
invoked as provided by rules, regulations and orders of the Secretary of Labor, or as
otherwise provided by law .
25. Complaints and Hearings
(a) The Contractor shall have a complaint and hearing procedure for complaints and grievances by
its employees, participants and other persons. The procedure may involve investigations by
the Contractor and shall result in an impartial hearing within 30 days and a written decision in
60 days after receipt of the formal complaint.
(b) The College, through the TSWDB.,_ shall have a complaint and hearing procedure for complaints
and grievances as described in paragraph 24(a) EO guidelines . The procedures shall be
conducted under and governed by the North Carolina Administrative Code. As to complaints
and appeals governed by this paragraph, the College, through the TSWDB, shall have authority
to investigate and make findings , determinations and orders , including orders imposing
corrective conditions and ordering sanctions, after the opportunity for a hearing. Where
permitted under this Agreement or by law, sanctions and conditions may be imposed prior to
an oral hearing in an emergency situation. Decisions of the College may be appealed to the
State.
(c) The College, through the TSWDB, may, on its own complaint, initiate an investigation and
conduct a hearing on any activity under this Agreement.
(d) The complaint and hearing procedure hereunder will comply with the Act, the regulations
thereunder, and with State law .
(e) The Contractor shall designate an Equal Opportunity Officer (EO) and provide each participant
with a copy of the Contractor's complaint and hearing procedures including the names and
addresses of their EO officer. The Contractor shall also provide each participant with
TSWDB 's EO Officer and provide them with a copy of TSWDB 's complaint and hearing
procedures.
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26.
27.
28.
Protests, Disputes, and Claims
Except as otherwise provided in this Agreement, any protest, dispute or claim , concerning a question
of fact arising under this Agreement which is not dispo se d of by agreement shall be resolved by the
College, through the TSWDB, which shall issue a written determination and mail or otheIWise furnish
a copy to the Contractor. The decision of the TSWDB shall be final and conclusive unless, within 30
days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the College
a written appeal. The decision of the College shall be final and conclusive unless determined by a
court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous
as to imply bad faith or not to have been supported by substantial evidence . In connection with any
appeal proceeding under this clause, the Contractor shall be afforded an opportunity to be heard and to
offer evidence in support of the appeal. Pending final decision of a dispute, the Contractor shall
proceed diligently with the performance of the Agreement and in accordance with the College's
decision.
Nepotism
The Contractor agrees for itself and its subcontractors that no two members of an immediate family
shall be employed within the same agency if such employment will result in one supervising a member
of his immediate family, or in one occupying a position which has influence over the other's
employment, promotion , salary administration, and other related management or personnel
considerations. Immediate family is described as wife , husband, mother; father , brother, sister, son,
daughter, mother-in-law, father-in-law , daughter-in-Jaw, son-in-law, grandmother, grandfather,
grandson, granddaughter, stepmother, or stepfather. This section shall also apply to applicants,
participants, governing boards for contractors, Contractor staff, and subcontractor staff involved in
WIOA activities.
Bonding
. The Contractor shall procure a fidelity bond for all persons authorized to receive or disburse WIOA
funds and public agencies shall procure a public employee's faithful performance blanket bond.
Nongovernmental agencies shall procure either a blanket fidelity position bond, or name a schedule
fidelity bond. The bond limit shall be at least the amount of compensation detailed in paragraph 4 or
$50,000, whichever is less. No payments authorized under this Agreement shall be made to the
Contractor until a copy of the bond has been furnished to the College.
The bond shall be obtained from companies holding certificates of authority as acceptable sureties, as
prescribed in 31 CFR Part 223, "Surety Companies Doing Business with the United States," and all
such companies shall be licensed in the State of North Carolina.
29. Indemnity and Insurance
Only in the manner and to the extent permitted under the Constitution and the laws of the State
of North Carolina, including but not limited to the NC Torts Claims Act , GS 143-291 , et seq.,
and without waiver of its sovereign immunity, the Colleges agrees to indemnify and save
harmless the Contractor, their agents and employees from and against all loss, cost, damages ,
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expense, and liability caused by an accident or other occurrence causing bodily injury, including
which may arise directly or indirectly from the negligence or willful misconduct of the College
while performing pursuant to this Agreement.
To the extent permitted under the Constitution and laws of the State of North Carolina, the Contractor
agrees to indemnify and save harmless the College, and the State , their agents and employees from and
against any and all loss , cost, damages, expense, and liability caused by an accident or other occurrence
causing bodily injury, including death, sickness , and disease to any personnel; or damage or destruction
to property, real or personal, which may arise from operations, or services rendered by the Contractor
and its subcontractor(s) under this Agreement. The Contractor shall maintain general public liability
insurance in an amount of at least $500,000 single limit coverage except where a lesser amount maybe
agreed to by the College. A certificate of insurance must be submitted to the College, through the
TSWDB~ prior to the start of the program operations.
NOTE: Contractors that are state agencies or political subdivisions of the State of North Carolina shall
be exempt from the public liability insurance requirement referenced above.
Workers' Compensation insurance as required under North Carolina law shall be required for all
program staff providing services under this Agreement.
30. Audit
The Contractor agrees to have completed a fiscal and compliance audit covering the appropriate period
of the Agreement and submit a copy to the College, through the TSWDB, within thirty (30) days after
the Contractor receives its completed audit but no later than nine (9) months from the end of the audit
period. An independent firm of Certified Public Accountants or the State Auditor shall perform the
audit. The contract between the Contractor and the independent auditing firm shall be in a form
approved by the N. C . Local Government Commission when the Contractor is a unit of local
government. The audit of the Agreement shall include additional statements of WIOA revenues and
expenditures as of June 30 when the Contractor has a fiscal year other than June 30 and for the entire
Agreement period when it has been performed during more than one fiscal year. The WIOA grant may
be used to pay its prorated share of the costs of such audit. The audit should include at a minimum, an
accountant's opinion, a balance sheet, a statement of revenues, expenditures, and fund balance, an
opinion letter and a management letter, a Schedule of Federal and State Financial Assistance,
Compliance Report, and Internal Control Report . The examination must be made in accordance with
Generally Accepted Government Auditing Standards and with the Standards for Audit of
Governmental Organizations, Programs, Activities and Functions, issued by the U. S. General
Accounting office. Contractor audits will have all findings and questioned costs (including a note
about all payables to and unearned receipts from the Workforce Innovation and Opportunity Act) in
the Compliance Section of the Audit. Furthermore, to insure compliance with GS 159-40, non-profit
corporations or organizations receiving funds under this Agreement of $1000.00 or more and not
exempted by Section 1 ( d) of GS 159-40, are required to file a copy of the independent audit report with
the Office of the State Auditor. Also, audits of state agencies performed by the Office of the State
Auditor or USDOL directly will satisfy the requirements of this paragraph. The College, under State
mandate, may impose additional reasonable conditions on audit activity.
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31.
32 .
Audit Resolution and Disallowed Costs
In the event the College, through the TSWDB, the State, or USDOL disallows any expenditure of funds
made by the Contractor under this Agreement, the Contractor shall within 10 days reimburse such
funds to the College from non-federal funds , after attempted resolution of the disallowed costs. The
College may in the case of the Contractor's default or actions which the College and/or the TSWDB
believes are not in good faith by the Contractor, withhold future payments under this Agreement or
any other contract with the Contractor or impose other sanctions until the disallowed costs are resolved.
If interest on disallowed costs accrues to the College or the State, the Contractor shall also be liable for
such interest charges.
Contract Closeout
Within thirty (30) days from the ending or termination date of the Agreement, the Contractor will
submit to the College a final performance report, financial report, closeout document, and a
reimbursement for WIOA funds received in excess of final expenditures. Receipt of the closeout
documents will complete all transactions under the Agreement except for property maintenance, audit,
and audit resolution.
33. Changes
Any changes in the terms of this Agreement shall be in writing and signed by both parties to be
effective, except if necessitated by unavailability of or reduction in funding , in which event the changes
shall be reduced to a writing as soon afterward as is practicable.
34. Term
The term of this Agreement shall be as stated in paragraph 3 (Time of Performance). In no case,
however, shall the term exceed one year. Agreements may be renewed for two additional, one-year
terms and conditions under the same terms and conditions after a satisfactory performance review and
at the discretion of the TSWDB.
35. Termination of the Agreement
(a) If through any fault of its own, the Contractor shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Contractor shall violate any of the material covenants,
agreements, representations or stipulations of this Agreement, the College, through the TSWDB,
shall have the right to declare Contractor in breach of the Agreement. Upon the breach by
Contractor, the College, through TSWDB shall provide thirty (30) days written notice of the
breach to the Contractor. If said breach is not corrected or cannot be corrected by the Contractor
within this thirty (30) day period, the College, through the TSWDB may terminate this Agreement,
specifying the effective date thereof. In such event, all finished documents and other materials
collected or produced under this Agreement shall, at the option of the College, become its
property. The Contractor shall be entitled to receive just and equitable compensation for any work
performed in accordance with this Agreement, except for the extent such work must be duplicated
in order to complete the Agreement. Notwithstanding the foregoing, the Contractor shall not be
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36.
relieved of liability to the College and/or the TSWDB for damage s sustained by the College or
the TSWDB by virtue of any breach of this Agreement by the Contractor and the College, through
the TSWDB, may withhold payment of any additional sums as security for payment of damages
caused by the Contractor's breach, until such time as the exact amount of the damages resulting
from such breach is determined .
(b) The College, through the TSWDB~ may unilaterally terminate or modify this Agreement in whole
or in part if ne ce ssitated by unavailability of or reduction in funding , and/or nonperfonnance by
the Contractor.
(c) Contractor shall have the right to terminate thi s Agreement if the College or the TSWDB breaches
any of the material covenants, agreements, representations, or stipulations of this Agreement and
has failed to correct such breach within thirty (30) days after receiving written notification from
the contractor of the breach. Upon tennination the College shall not be relieved of its duty to pay
the Contractor for services performed in accordance with the contract and prior to the effective
date of termination .
(d) Contractor shall have the right to terminate this Agreement at any time , for any reason or no
reason, upon sixty (60) days written notice to College. Sixty (60) days written notice for
termination by Contractor is not required if College or the TSWDB is declared in breach as
previously detailed in the above subsection (c).
Incorporated Documents and Definitions
(a)
(b)
(c)
Documents Included in the Agreement
The following documents are hereby made a part of this Agreement by reference, and
compliance with the applicable provisions of the documents is a condition of this Agreement:
the Workforce Innovation and Opportunity Act, Public Law 113-128 and the regu lations
promulgated thereunder; other applicable federal laws, regulation s, orders, circulars and
issuances; applicable state law s, regulations, instructions and issuances; the Contractor's
Proposals and Attachments thereto ; and the Assurances and Certifications .
Definitions Incorporated in the Agreement
All definitions included in the Act and the regulations promulgated under the Act, in other
applicable federal statutes , regulations, circulars and directives and in applicable sections of
the North Carolina General Statutes and the North Carolina Administrative Code are
incorporated herein by reference , whether defined at the time of this Agreement or at any time
during the period of the Agreement.
S pecial Definitions
Whenever the Act and the regulations promulgated thereunder permit or require the Governor
or the State to define certain words or phrases , or whenever the State or
College determine s that a definition is necessary, the State or the College may define
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37.
38.
(d)
such words or phrases by issuance, rule, directive, bulletin or instruction , and such definitions
shall be incorporated herein by reference.
Changes in Incorporated Documents and Definitions
The parties are bound by changes in federal and state law that occurs subsequent to entry into
the Agreement. Budget transfers between line items within a cost category are allowable up
to $1,000 without the written approval of the College. All other budget transfer requests must
include a brief explanation letter and a revised Budget -Attachment B , prior to the College,
through the TSWDB .. issuing written approval.
Severability: Discretion of College; Open Meetings Law
In the event any provision of this Agreement shall be considered unlawful or without effect, it shall be
considered severable and shall not affect the remainder of the Agreement .
The College, through the TSWDB , shall have the power and discretion to enforce any provision of this
contract and to select from among its remedies under this contract and at law. The failure of the College
or the TSWDB to enforce a provision shall not constitute waiver of the provision or the Agreement.
No action taken by the Contractor shall be in violation of any applicable provision of the State open
meetings law shall be valid .
Governmental Authorization
Contractors that are units of government agree to provide a copy of the statute, ordinance, or resolution
authorizing the signatory official to execute contracts or this Agreement on behalf of the unit of
government.
39. Notices
Communication regarding this Agreement shall be directed to the following representatives:
Rosalind M. Cross
Director
Triangle South Workforce Development Board
Charlotte Leach
WIOA Program Director
Harnett County Career Center
Or to such other persons and such other addresses as one of the above parties may designate in writing.
40. Other Conditions
(a) The Contractor must respond within thirty (30) days to the special conditions (Attachment D)
identified in the contract transmittal letter. The Contractor will be expected to provide consistent
services within the Career Centers as well as provide updates as requested, regarding this
involvement at board meetings that are hosted by the workforce board.
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(b) Integrated Service Delivery: All workforce development services will be implemented using the
integrated services delivery (ISD) model. The ISD model is primarily comprised of staff that
provides services under the Workforce Innovation and Opportunity Act (WIOA), the Wagner-
Peyser Act and Trade Adjustment Assistance Programs (T AA). The ISD Model is comprised of
the following teams:
o The Welcome Team -Greets visitors, conducts initial, assessments, completes
enrollment activities and makes referral decisions based upon information that is
obtained in the process. Enters all required and pertinent data elements into the state
management information system.
o The Skills Team -Works with jobseekers/customers on a variety of skill development
issues including basic skills, technology skills, soft skills, occupational-specific skills
and other skills as deemed appropriate. Enters all required and pertinent data elements
into the state management information system.
o The Employment Team -Works with jobseekers/customers on a variety of job
searching activities, including resume development, interview preparation, job
referrals, and others. Enters all required and pertinent data elements into the state
management information system, NCWorks Online.
As the workforce board works within this model, all WIOA funded staff will be required to work
within the capacity of integrated services and are required to deliver services within an NCWorks
Career Center/Workforce Center.
41. Attachments Included with Agreement: The following attachments are included herein and are a part
42.
of this Agreement.
A. Statement of Work Questionnaire
B. Budget
C. Monthly Financial Status Report
D. Special Conditions
E. Drug Free Workplace Certification
F. Disclosure Form to Report Lobbying
G. Assurances and Certifications
Availability of Funds
Any and all payments to the Contractor shall be dependent upon and subject to the availability of funds
to the agency for the purpose set forth in this Agreement.
43. Advertising
44.
Contractor agrees not to use the existence of this Agreement or the name of the State of North Carolina
as part of any commercial advertising or marketing of products or services. Contractor may inquire
whether the State is willing to act as a reference by providing factual information directly to other
prospective customers.
Access to Persons and Records During and after the term hereof, the State Auditor and any using
agency's internal auditors shall have access to persons and records related to this Agreement to verify
accounts and data affecting fees or performance under the Agreement , as provided in G.S. 143-49(9).
Page 16 of 18
111819 HCBOC Page 110
45. Independent Contractor
Contractor shall be considered to be an independent contractor and as such shall be wholly responsible
for the work to be performed and for the supervision of its employees.
46. Iran Divestment Act Certification
47.
48.
49.
Contractor certifies it is not an ineligible vendor due to being identified on the Final Divestment List
of entities that the State Treasurer has determined engages in investment activities in Iran, in
accordance with the Iran Divestment Act of 2015, G.S. 147-86.55 et seq. The Treasurer 's Final
Divestment List may be reviewed online at:
https://www.nctreasurer.com/insidet hedepartment/OpenGovemment/Pages/lran-Divestment-Act-
Resources .asp.
Waiver
The failure to enforce or the waiver by the State of any right or an event of breach or default on one
occasion or instance shall not constitute the wai ver of such right , breach or default on any subsequent
occasion or instance.
Governing Law
This Agreement is made under and shall be governed and construed in accordance with the laws of the
State of North Carolina, without regard to conflict of laws rules, and within which State all matters,
whether sounding in contract or tort or otherwise, relating to its validity, construction, interpretation
and enforcement shall be determined.
Entire Agreement
T his is the entire Agreement between the parties and there are no terms or conditions relative to this
matter except those specifically set forth herein; and time of completion and performance is of the
essence in this Agreement.
Page 17 of 18
111819 HCBOC Page 111
Signature Page
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its designated
officials pursuant to the policies and procedures of their respective governing bodies or Colleges, as of
the day and year first above written.
Contractor:
County of Hamett
P.O. Box 759
Lillington , NC 27546
Signature
Print Name
Title
Date
. 1HIS INSTRUMENT HAS BEEN
. PREAUDITED IN lliE MANNER REQUIRED ~{TI~~
_.... I~
Triangle South Workforce
Development Board
Central Carolina Community College
1105 Kelly Drive
Sanford, NC 27330
Signature
Dr. Lisa Chapman
Printed Name
President
Title
Date
Page 18 of 18
111819 HCBOC Page 112
ATTACHMENT A
STATEMENT OF WORK
111819 HCBOC Page 113
Statement of Work
As the authorized signatory official for: Harnett Department of Workforce Development
Submitting Lead Organization
The terms and conditions of the Statement of Work apply in full to the deliverance of proposed services
by the above named proposer.
The above-named proposer does hereby agree to execute all work related to this application in accordance
with the Workforce Innovation and Opportunity Act (H.R. 803) and Policy Statements by the North
Carolina Division of Workforce Solutions, Triangle South Local Area (LA) policies and guidelines, and
other administrative requirements issued by the Governor of North Carolina. The vendor shall notify the
Triangle South LA within 30 calendar days after issuance of any amended directives if it cannot comply
with amendments.
The parties hereto, having read this Statement of Work for the Workforce Innovation and Opportunity Act
(WIOA) Title I Adult, Dislocated Worker and/or Youth Programs in its entirety, do agree to operate the
programs accordingly.
Approved
Director of Workforce Development and
WIOA Programs
Signature
Rosalind M . Cross
Print or Type Name
Director of Workforce Development and
WIOA Programs
Title:
Date:
Approved
[Authorized Signatory Official]
Signature
Charlotte Leach
Print or Type Name
Director
Title:
Date:
The above named proposer i s notified that Triangle South Workforce Development Board retains the right
to cancel or modify any contract, project or activity that is not in compliance with the Workforce
Innovation and Opportunity Act, TSWDB policies, and/or the contractual agreement with TSWD
3 I Page
111819 HCBOC Page 114
Statement of Work
A . Harnett County Department of Work Development propose training activities will include,
Occupational Skills, On-the-Job Training,{OJT) including registered apprenticeship; Work-
Base Training, Workplace training , education programs, pre-employment training Skills
upgrading and customized training as well. Length of training cycle will range from between
(2) two to (28) twenty-eight months base on training activity. Training services will be made
available to 100 adults and 26 dislocated worker who is determine to unlikely or unable to
obtain or retain employment that leads to economic self-sufficiency.
B. Harnett County Workforce Development will provide comprehensive and specialized
assessments of skill level and services needs of adults and dislocated workers . Other training
and support activities that will be provided includes, (I) comprehensive and specialized
assessments of skills and service needs, which will include, administer of TABE to determine if
basic skills deficient. Customers will utilize NC Works, Allison, O*Net, My Skills My Future
and CFNC.org to help determine their interest, Transferrable Skills, Career Interest, Career
Clusters, Basic Skills and Interest profiler. Career Readiness, Human Resource Development,
and Work Keys will be used to navigate pathways that connect education and employment to
achieve career goals. (2) development of an employment plan to identify employment barriers ,
employment goals, and career pathways to attain career objective, (3) group counseling, (4)
individual counseling and career planning, (5) case management for participants seeking training
services, (6) short term pre-vocational services, including development oflearning skills,
communication skills, interviewing skills, punctuality, personal maintenance skills, and
professional conduct skills. Training services is whereby the customer after assessment has been
determined to be in need of training is placed in training (educational and /or employment)
activities. One such employment activity services to obtain or retain employment that leads to
self-sufficiency. Needs will be addressed based on the participants Individual Employment Plan.
(7) Supportive services will include: child care, travel, school supplies such as, uniforms, exam
fees, background checks, fingerprinting, and immunization. Other supportive service provided
will be housing assistance, medical exams, utilities and car repairs in which will be based
referrals on community resources.
C. Harnett County Department of Workforce Development's educational aspect is to provide
access to high quality training to ensure employment and training services for in demand
occupations. Occupational training and target/ wages consists of: Early Childhood (21,135)
local wages-$24,689, Heavy Equipment( $38,931) local wages-46 ,380, CDL Truck Drivers-
$36,918,(local wage)-$40,260,Nursing Assistants-$19,842 (local wage)-25,710, LPN-$43,170,
(local wage)-67,190, Registered Nurse-$60,426(local wage)-67,490 , Medical Assisting 29,973
(local wage) $36,390 and Barbering-$16,960(local wage) 27,376.
D. The level of skills to be acquired will include: entering employment, job retention, earning
sustainable wages, and credentials earned. In order to ensure performance measures related to
skills gain, and credentials are met Harnett County Department of Workforce Development will
require participants to complete career readiness certification, provide one-on-one tutoring
assistance wi th Triangle South Literacy to increase reading and math skills. Case Managers will
111819 HCBOC Page 115
obtain grades and or transcripts each semester, achievement of at least one educational functional
level and completion of exams that are evidenced by trade-related benclunarks. Timeline for
performance measures is one (1) to two (2) years, based on occupational training and or
educational requirements. To ensure performance measures are met, credentials and occupational
skills will be recorded in NC Works system to monitor and verify performance outcomes.
E. Program entry requirements will be determined based upon T ABE Test and applicable
assessment tools, utilizing NC Works, Allison, O*Net, My Skills My Future, 123 Test and
CFNC.org to help determine their interest, Transferrable Skills, Career Interest, Career Clusters,
Basic Skills and Interest profiler. Career Readiness, Human Resource Development, and Work
Keys will be used to navigate pathways that connect education and employment to achieve
career goals. Needs will be addressed based on the participants Individual Employment Plan.
F. Harnett County Workforce Development will serve (100) adults and (28) dislocated workers
with significant barriers. The target population includes disadvantaged adults and dislocated
workers in need of educational and/or vocational training as well as low income individuals,
public assistance recipients, veterans, high school dropouts, single parents, offenders, homeless.
Unemployed, under-employed, working poor, lack of work experience, education and training
and individuals with disabilities. The needs of Hamett County citizens will be addressed through
a variety of training, vocational, and supportive services.
G. Hamett County Department of Workforce Development has professional WIOA trained staff
to operate the Adult and Dislocated Worker Programs .Staff consists of a WFD Director, one(l)
Senior Workforce Development Specialties Adult Case Manager 100%, one (1)
Dislocated/ Adult Case Manager 90% Dislocated and 10%Adults. NextGen Case Manger
one (1) Harnett County 100%, Next Gen Case Manager Sampson County 100°/o.One (1)
part-time Accounting Tech 100% and one (1) part-time Workforce Development
Eligibility Specialist 100%. Staff members has experience in WIOA Services ranges between
(1) to (20) years in program operations. Three staff has completed the Career Development
Facilitator (CDF) training, as well as training on NC Works System by Triangle South
Workforce Development staff and training is ongoing. The case managers will provide direct job
seeker services such as case management, job search, job placement, referrals, follow-ups , as
well as employer services and employer outreach. Please see organizational chart below.
H. Harnett County projects to enroll 46 participants in the Adult Program and 9 participants
in the Dislocated Worker Program. It is also projected; ninety (90) percent of the participants
enrolled will complete their educational/vocational training and obtain employment.
Performance Measures for the above population will include adult entering employment, job
retention, earning sustainable wage, employment and credential earned, as well as customer and
employee satisfaction. The Dislocated Workers Performance Measures is to enter employment,
job retention, wage replacement, employment and credential earned, as well as customer and
Employer Satisfaction
I. Services will be delivered at Hamett County Department of Workforce Development, located
on Central Carolina Community College Campus, Lillington, North Carolina. The location
111819 HCBOC Page 116
is centralized for easy access ability for serving clients in Western and Northern part of Hamett
County ..
J. Customers have access to a total of 10 computers for self-services and staff assisted. The
resources room is equipped with a total of 6 computers and 4 in the administration hallway for
public access as well. The Resource Center has a computer with Zoom Text and JAWS
software equipment for the visually impaired and a TTY accessibility for the hearing impaired.
Also available for customers use is internet, telephone, copier, headphone, printer and fax
machine.
K. Harnett County itemized training supplies and materials in accordance with the
requirement of the curriculum are: $25 .00 school supplies, $250.00 uniforms, $65 .00
stethoscope, $50.00 work shoes, $100.00 safety gear, $900.00 barbing kit, $200.00 culinary
kit, $100.00 wel ding vest, $250.00 immunizations shots and $1 ,250 exam fees .
L.
Additional performance indicators for program 2019-2020 to measure WIOA Programs
impacts and evaluate success will be the increase of occupational skills enrollments of adults and
dislocated workers as well as gradual employment increase. Length of training cycle will range
from between (1) one month to (28) twenty-eight months base on training activity.
M .N /A
N. Coordination with other organizations: Central Carolina Community will provided Career
Readiness Certificate, Human Resource Development, Triangle South Literacy-Tutoring
Assistance, Equal Opportunity Centers (FSU)-Financial Aid Assistance.
111819 HCBOC Page 117
Statement of Work for Harnett County N extGen
A. Hamett County Department of Work Development propose training activities will include,
occupational skills, On-the-Job Training,(OJT) including registered apprenticeship; work-based
training, workplace training and cooperative education programs, pre-employment training, skills
upgrading and customized training. Length of training cycle will range from between (2) two to
(28) twenty-eight months based on training activities . Training services will be made available to
75 youth who are determine to be unlikely or unable to obtain or retain employment that leads to
economic self-sufficiency with sustainable wages.
B . Hamett County Workforce Development will provide comprehensive and specialized
assessments of skill level and services needs of youth. Other Training and Support Activities that
will be provided includes, ( 1) comprehensive and specialized assessments of skills and service
needs, which will include administer ofTABE Test to determine if basic skills deficient.
Customers will utilize NC Works, Allison, O*Net, My Skills My Future, 123 Test and CFNC.org
to help determine their interest, Transferrable Skills, Career Interest, Career Clusters, Basic Skills
and Interest profiler. Career Readiness, Human Resource Development, and Work Keys will be
used to navigate pathways that connect education and employment to achieve career goals. (2)
Development of an employment plan to identify employment barriers, employment goals and
career pathway to obtain career objectives. (3) group counseling, (4) individual counseling and
career planning, (5) case management for participants seeking training services, (6) short term
pre-vocational services, including development of learning skills, communication skills,
interviewing skills, punctuality, personal maintenance skills, and professional conduct skills .
Training services is whereby the customer after assessment has been determined to be in need of
training is placed in training (educational and /or employment) activities. One such employment
services to obtain or retain employment that leads to self-sufficiency. Needs will be addresses
based on participants Individual Service Strategy. (7) Supportive services will include: child
care, travel, school supplies, uniforms , exam fees , background checks, fingerprinting, and
immunization shots. Other supportive service provided will be housing assistance, medical
exams, utilities and car repairs in which will be based on referrals to community resources. Case
Manager will continue to provide 12 months of follow-up services, as well as referrals to partner
agencies to ensure participant goals are met and performance measure goals are obtained.
C. Harnett County Department of Workforce Development's educational aspect is to provide
access to high quality training to ensure employment and training services for in demand
occupations. Occupational training and starting wages consists of: CDL Truck Drivers-
$36,918(local wage)-$40,260, NursingAssistants-$19,842 (local wage)-$25,710, Physical
Therapy Aides-$42,980, LPN-$43,170 , Dental Assistant-$38,484 (local wage), Phlebotomist-
$31,630, Human Services-$30,830, Accountants-$55,514 (local wage)-$67,190, Registered
Nurse-$60,426 (local wage)-$67 ,490, Culinary Arts-$22 ,248 (local wage) -$46,214, Medical
Assistant-$29,973 (local wage) and Barbering-$16,960 (local wage) -$20,376.
D. The level of skills to be acquired will include: entering employment, job retention, earning
sustainable wages, and credential earned. In order to ensure performance measures related to
skills gain, and credentials are met Hamett County Department of Workforce Development will
111819 HCBOC Page 118
require participants to complete career readiness certification, provide one-on-one tutoring
assistance with Triangle South Literacy to increase reading and math skills . Case Managers will
obtain grades and or transcripts each semester, achievement of at least one educational functional
level and completion of exams that are evidenced based by trade-related benchmarks. Timeline
for performance measures is one (1) to two (2) years, based on occupational training and or
educational requirements. To ensure performance measures are met, credentials and occupational
skills will be recorded in NC Works system to monitor and verify performance outcomes.
E. Program entry requirements will be determined based upon T ABE Test and applicable
asses sment tools utilizing NC Works , Allison, O*Net, My Skills My Future, 123 Test and
CFNC.org to help determine their interest, Transferrable Skills, Career Interest, Career Clusters,
Basic Skills and Interest profiler. Career Readiness , Human Resource Development, and Work
Keys will be used to navigate pathways that connect education and employment to achieve
career goals. Needs will be addressed based on participant Individual
F . Hamett County Workforce Development will serve (75) youth with significant barriers. The
target population includes: disadvantaged youth in need of educational and/or vocational
training as well as low income individuals, public assistance recipients, veterans, high school
dropouts, single parents, offenders , homeless. Unemployed, under-employed, working poor, lack
of work experience, education and training and individuals with disabilities. The needs of
Hamett County citizens will be addressed through a variety of training, vocational and
supportive services.
G. Hamett County Department of Workforce Development has professional WIOA trained staff
to operate the NextGen Young Adult Program. Staff consists of a WFD Director, (1) Senior
Workforce Development Specialist Adult Case Manager 100%, (1) part-time Accounting
Tech 100%, (1) NexGen Youth Case Manager Harnett County 100%, (1) NexGen Youth
Case Manager Sampson County 100%, (1) Adult Case Manager 100%, (I) Dislocated
Worker Case Manager 100%, and (1) part-time Workforce Dev elopment Eligibility Specialist
100%. Staff members experience in WIOA Services ranges between six (2) months to twenty
(20) years in program operations. Three staff has completed the Career Development Facilitator
(CDF) training, as well as training on NC Works System by Triangle South Workforce
Development staff and training is ongoing. The supervisor and case managers will provide direct
job seeker services such as case management, job search, job placement, referrals, follow-ups, as
well as employer services and employer outreach. Please see organizational chart below.
H. Hamett County projects to enroll 38 participants in the NextGen Young Adult Program
(Hamett). It is also projected; ninety (90) percent of the participants enrolled will complete their
educationaVvocational training and obtain employment. Performance measures for the above
population will include youth entering employment, job retention, measureable skills gain,
earning sustainable wage, entering in post-secondary education, employment and credential, as
well as customer and employee satisfaction.
I. NextGen Young Adult Program services will be delivered at Harnett County Department of
Workforce Development Career Center, located on Central Carolina Community College
111819 HCBOC Page 119
Campus, Lillington, North Carolina. The location is centralized for easy access ability for
serving clients in Western and Northern part of Hamett County.
J. C ustomers have access to a total of 10 computers for self-services and staff assisted. The
resources room is equipped with a total of 6 computers and 4 in the administration hallway for
public access as well. The Resource Center has a computer with Zoom Text and JAWS
software equipment for the visually impaired and a TTY accessibility for the hearing impaired.
Also available for customers use for internet, telephone, copier, headphone, printer and fax
machine.
K. Hamett County itemized training supplies and materials in accordance with the requirement
of the curriculum are : school supplies ($25.00), uniforms ($250.00), stethoscope ($65.00),
work shoes ($50.00), safety gear ($100.00), barbing kit ($900.00, culinary kit ($200.00),
welding vest ($100.00), immunizations ($250.00) and exam fees ($1,250.00). The number of
participant slots will range from 20 to 30.
L. Additional performance indicators for program year 2019-2020 to measure WIOA Program
impacts and evaluate success will be the increase of occupational skills enrollments of youth and
young adults, as well as gradual employment increase. Length of training cycle will range from
between (2) two to (28) twenty-eight months base on training activity.
M.N/A
N. North Carolina Cooperative Extension-provide classroom based training as well as leadership
workshops, Dunn Pal-tutoring on behalf of participants, Triangle South Literacy-tutoring
assistance and Equal Opportunity Centers (FSU)-Financial aid assistance.
111819 HCBOC Page 120
Statement of Work for Sampson County NextGen
A . Hamett County Department of Work Development propose training activities will include,
occupational skills, On-the-Job Training,(OJT) including registered apprenticeship ; work-based
training, workplace training and cooperative education programs, pre-employment training, skills
upgrading and customized training. Length of training cycle will range from between (2) two to
(28) twenty-eight m onths based on training activities. Training services will be made available to
50 youth who are determine to be unlikely or unable to obtain or retain employment that leads to
economic self-sufficiency.
B. Hamett County Workforce Development will provide comprehensive and specialized
assessments of skill lev el and services needs of youth. Other Training and Support Activities that
will be provided includes, (I) comprehensive and specialized assessments of skills and service
needs, which will include administer of T ABE Test to determine if basic skills deficient.
Customers will utilize NC Works, Allison, O*Net, My Skills My Future, 123 Test and CFNC.org
to help determine their interest, Transferrable Skills, Career Interest, Career Clusters, Basic Skills
and Interest profiler. Career Readiness, Human Resource Development, and Work Keys will be
used to navigate pathways that connect education and employment to achieve career goals. (2)
development of an employment plan to identify employment barriers, employment goals and
career pathways to obtain their career objective.(3) group counseling, (4) individual counseling
and career planning, (5) case management for participants seeking training services, (6) short
term pre-vocational services, including development of learning skills, communication skills,
interviewing skills, punctuality, personal maintenance skills, and professional conduct skills .
Training services is whereby the customer after assessment has been determined to be in need of
training is placed in training ( educational and /or employment) activities. One such employment
activity services to obtain or retain employment that leads to self-sufficiency. (7) Supportive
services will include: child care, travel, school supplies, uniforms, exam fees , background
checks, fingerprinting, and immunization shots. Other supportive service provided will be
housing assistance, medical exams, utilities and car repairs in which will be based on referrals to
community resources. Case Manager will continue to prov ide 12 months of follow-up services, as
well as referrals to partner agencies to ensure participant goals are met and performance measure
goals are obtained .
C. Harnett County Department of Workforce Development's educational aspect is to provide
access to high quality training to ensure employment and training services for in demand
occupations. Occupational training and starting wages consists of: Diesel Mechanics-$ 37,453
(local wage), Nursing Assistants-$19,100 (local wage) -$25 ,710,, LPN-$38,640, Dental
Assistant-$38,484 (local wage), Phlebotomist-$31,630, Medical Office-$29,554 (local wage),
$67 ,190, Registered Nurse-$57 ,924 (local wage)-$60,426 (local wage)-$67,490, $46,214,
Medical A ssistant-$29,123 (local wage) and Sterile Processer-$25,329 (local wage).
D. The level of skills to be acquired will include: youth entering employment, job retention,
earning sustainable wages, and credential earned. In order to ensure performance measures
related to skills gain, and credentials are met Harnett County Department of Workforce
Development .will require participants to complete career readiness certification, provide one-on-
one tutoring as sistance with Triangle South Literacy to increase reading and math skills. Case
111819 HCBOC Page 121
Managers will obtain grades and or transcripts each semester, achievement of at least one
educational functional level and completion of exams that are evidenced based by trade-related
benchmarks. Timeline for performance measures is one (1) to two (2) years, based on
occupational training and or educational requirements. To ensure performance measures are met,
credentials and occupational skills will be recorded in NC Works system to monitor and verify
performance outcomes.
E. Program entry requirements will be determined based upon T ABE Test and applicable
assessment tools, utilizing NC Works, O*Net, My Skills My Future, 123 Test and CFNC.org to
help determine their interest, Transferrable Skills, Career Interest, Career Clusters, Basic Skills
and Interest profiler. Career Readiness, Human Resource Development, and Work Keys will be
used to navigate pathways that connect education and employment to achieve career goals.
F. Harnett County Workforce Development will serve 35 youth with significant barriers in
Sampson County. The target population includes: disadvantaged youth in need of educational
and /or vocational training as well as low income individuals, public assistance recipients,
veterans, high school dropouts, single parents, offenders, homeless. Unemployed, under-
employed, working poor, lack of work experience, education and training and individuals with
disabilities. The needs of Sampson County citizens will be addressed through a variety of
training, vocational and supportive services.
G. Hamett County Department of Workforce Development has professional WIOA trained staff
to operate the Youth Program operations and policies. Staff consists of a WFD Director, (1)
Senior Workforce Development Specialist NextGen Youth Case Manager/Career Center
Manager 100%, one (1) part-time Accounting Tech 100%, one (1) NexGen Youth Case Manager
Sampson County 100%, one (1) NexGen Youth Case Manager (Hamett/Sampson) 100%, one (1)
Adult Case Manager 100% and one (1) Dislocated Worker Case Manager 100%. Staff members
experience in WIOA Services ranges between six (4) months to twenty (20) years in program
operations. All staff has completed the Career Development Facilitator (CDF) training, as well as
training on NC Works System by Triangle South Workforce Development staff and training is
ongoing. The supervisor and case managers will provide direct job seeker services such as case
management, job search, job placement, referrals, follow-ups, as well as employer services and
employer outreach. Please see organizational chart below.
H. Hamett County projects to enroll 21 participants in the Sampson County NexGen Young
Program (Sampson). It is also projected; ninety (90) percent of the participants enrolled will
complete their educational/vocational training and obtain employment. Performance measures
for the above population will include youth entering employment, job retention, measureable
skills gain, earning sustainable wage, entering in post-secondary education, employment and
credential, as well as customer and employee satisfaction.
I. Services will be delivered at the NC Works Career Center Sampson County located at 115
North Boulevard Clinton, North Carolina.
J . Customers have access to a total of 10 computers in resource room for self-services. Also
available for customers use is internet, telephone, copier, printer and fax machine.
111819 HCBOC Page 122
K. NexGen Young Adults in Sampson County itemized training supplies and materials in
accordance with the requirement of the curriculum are : school supplies ($25.00), uniforms
($250.00), stethoscope ($65.00), work shoes ($50.00), safety gear ($100 .00), welding vest
($100.00), immunizations ($250.00) and exam fees ($1,250.00). The number of participant slots
will range from 20 to 30.
L. Additional performance indicators for program year 2019-2020 to measure WIOA Program
impacts and evaluate success will be the increase of occupational skills enrollments of youth and
young adults, as well as gradual employment increase. Length of training cycle will range from
between (2) two to (28) twenty-eight months base on training activity.
M.N/A
N . Sampson Community College-provide classroom based training, Career Readiness
Certificate training, Human Resource Development training as well as financial literacy
workshops and Triangle South Literacy-tutoring assistance.
111819 HCBOC Page 123
WORK.FORCE DEVELOP/VlENT DIRECTOR
General Statement of Duties
Perfonns supervisory and administrative work in managing the operations of the County's employment
and training program under the direction of Triangle South Workforce Development Board and the County
Manager.
Distinguishing Features of the Class
An employee in this class plans, directs and supervises the development and implementation of a
comprehensive employment and training program; and participates in direct service delivery. Work includes
budget development which involves developing bid proposals to win contracts as the County's service provider,
writing and administering grants; supervising staff involved in applicant assessment and approval, training and
employment placements, and counseling; acting as liaison with other public and non-profit human services
organizations; and serving as training manager, overseeing training for compliance with federal, state and local
regulations. Supervision involves personnel duties related to employment, performance evaluation, salary
administration, and discipline. Employee is also in volved in marketing of the program and the concept of skills
development through a variety of written and oral communication. Work requires knowledge ofWIOA laws and
regulations; independent judgment and discretion; and tact and diplomacy in public contacts. Determining
program effectiveness and recommending changes to program administration are on-going components. Work is
performed in accordance with state and federal guidelines and organizational policies and procedures. Work is
performed under general direction and reviewed by client and community acceptance, compliance with
regulations, successful case closings, and program effectiveness.
Duties and Responsibilities
Essential Duties and Tasks
Leads and participates in the development of policy, vision, and mission and related program design for
employment and training programs; works with boards, staff, and other related agencies in collaboratively
planning and implementing service delivery; collects necessary data and client and partner input to conduct
program evaluation and leads in program re-design to increase program effectiveness.
Plans, organizes and manages the operations of the program within the County and as part of the Triangle South;
plans with related human services agencies for operation and management of a Career Center; develops internal
management information reporting; tracks program performance; develops and implements corrective policies,
procedures and practices.
Develops and recommends annual budget to the Workforce Board and the Cou nty Manager; writes and
administers grants; develops proposals in response to Workforce Board bid specifications to contract for
continuing and new program services in competition with private contractors.
Supervises and directs the daily activities associated with job training programs; supervises a staff engaged in
providing eligibility determination, assessment, pre-employment skills training,job development and placement,
counseling, and office support; recruits and selects personnel, trains , counsels, reviews work and evaluates
performance, and takes disciplinary action; recommends hirin g selection, salary increases and dismissal to the
County Manager.
Supervises the delivery of services to ensure that all policies and procedures are followed; monitors monthly
111819 HCBOC Page 124
activity to access case load and delivery of services in the most efficient manner; meets with staff and explores
service plans and options.
Receives and acts upon inquiries or complaints from the various boards, governmental agencies, service
providers, and the general public concerning center activities and services.
Oversees and participates in grant development and administration, budget development, procurement, and related
fiscal monitoring and reporting; coordinates with agency fiscal staff as needed.
Works with a wide variety of community and governmental agencies, educational institutions, employers,
businesses and other groups to identify comprehensive needs and strategies; markets programs; promotes
community education and awareness related to training and employment issues.
Recruits potential participants through a variety of media to include written and oral communications; speaks to a
variety of groups interested in the center and skills development.
Serves as Training Manager; oversees direct training and training related services; reviews training provided for
comp liance with regulations; plans and conducts training as necessary.
Participates in Rapid Response activities for worker dislocations.
Provide and/or overseeing proper training and ensuring adherence to established laws, policies, procedures and
standards; assists and advises subordinates, as necessary, resolving problems as non-routine situations arise.
Additional Job Duties
Participates in the intake process, determines eligibility and counsels as needed.
Performs related duties as required.
Recruitment and Selection Guidelines
Knowledges, Skills, and Abilities
Thorough knowledge oflaw and policies governing Workforce Invocation Opportunity Act (WIOA) and related
laws, programs and guidelines and administrative requirements, including the Career Center System.
Thorough knowledge of the principles, practices and regulations related to employment and training programs.
Knowledge of the principles of program planning, design, and evaluation.
Considerable knowledge of the physical, economic, and social characteristics of the Service Delivery Area.
Considerable knowledge of the applicatio n and use of information technology in programming, program
evaluation, monitoring and reporting.
Considerable knowledge of organizational policies and procedures related to personnel, budgeting, and
purchasing.
Skill in the use of meeting facilitation, negotiation, mediation, conflict resolution, and problem-solving.
Ability to effectively and efficiently supervise a program and staff including all related functions associated with
personnel, program administration, budget monitoring, and evaluation.
Ability to provide leadership in the development and communication of mission, vision, program goals, etc.; and
create collaborative shared vision and efforts among varied related agencies in attainment of these goals.
Ability to establish and maintain effective working relationships with agencies, local governments, private
industry, general public, state agencies, and other COG personnel.
Ability to build and maintain cooperative and effective public relations with the community.
111819 HCBOC Page 125
Workforce Development Director
Page 3
Ability to establish and maintain effective data collection and records management systems and prepare technical
reports and documents.
Ability to communicate effectively both orally and in writing.
Physical Requirements
Must be able to physically perform the basic life operational functions of fingering, grasping, talking,
hearing, and repetitive motions.
Must be able to perform sedentary work and exert up to 10 pounds of force occasionally.
Must possess the visual acuity to prepare and analyze data and figures, to read extensively, and to operate a
computer terminal.
Desirable Education and Experience
Graduation from college or university with a degree in human services, psychology, social work or related field
and considerable experience of a progressive responsible nature in management of employment and training
programs; or an equivalent combination of education and experience.
Special Requirement
Possession of a valid North Carolina driver's license.
Hamett County
111819 HCBOC Page 126
WORKFORCE DEVELOPMENT SENIOR SPECIALIST/CAREER CENTER SUPERVISOR
General Statement of Duties
Performs case management functions, coordinates a Career Center and performs other
tasks associated with the recruitment, assessment, training, and p lacement of unemployed or
underemployed individuals in the county. Provides oversight for Career Center.
D istinguishing Features of the Class
Employees in this class are responsible for a variety of workforce development programs
and activities including recruitment , intake, assessment, eligibility determination , case
management, enrollment, counseling, employment placement, and follow-up of program
participants that are associated with the workforce development programs. Work also involves
coordinating multiple agencies in the provision of Career Center, assisting participant in the use of
Workforce Innovations & Opportunity Act funds for college programs, explaining the scope of
program delivery, and possibly making referrals to other county service agencies . Employee ensure
continuity and complete services are provided to the participants by being aware of the needs of the
program participants. Responsibilities include employment coaching , instructing customers who
need assistance in job search to include job search t ips, resume preparation, online applications,
labor market information , and education and training opportunities . Provides job search assistance
and job referrals via on -going contact with customers . Interview job applicants to match their
qualifications with employers' needs, recording and evaluating applicant experience , education,
training, and skills. Contact employers to solicit orders for job vacancies , determining their
requirements and entering relevant data into NCWorks. Work requires the employee to utilize tact
and firmness in dealing with difficulties generated by the participant or employer. Work is performed
in an administrative environment. Work is performed under the general supervision of the
Workforce Development Director.
Duties and Responsibilities
Essential Duties and Tasks
Meets one on one with participants at the Career Center to assist with locating potential
employment and related information ; assists with completing job orders, reviews profile sheets ,
refers to other agencies as appropriate, assists with resume and cover letter preparation and faxing
resumes to potential employers .
Performs assessments of cl ients including administering and interpreting various career and
aptitude inventories, interviews, and other research to identify appropriate strategies .
Identifies potential employers and develops work site agreements , contracts or re lated documents;
conducts follow-up and evaluation of participant placements to provide counseling and problem-
solving for clients and employers; assists clients with transportation and other health and basic
needs .
Assists clients with identification of training needs and career plans; assist with identification of
courses, class scheduling , and job placement.
Coordinates various agencies in insuring coverage , operating facilities, scheduling, procurement of
supplies, information technology, and work group agreements in Career Center; develops and
monitors systems of information and data collection related to Workforce Development outcome
performance measures; analyses data and prepares reports as needed ; coordinates program goals
with Workforce Development Board .
Facilitates a wide variety of meetings with other agencies, other staff, Boards and related groups to
111819 HCBOC Page 127
make decisions, plans, and policy.
Participates in marketing and public education of programs for clients and employers; works with
business community to assess employment needs and opportunities .
Assists with contract administration and records management.
Develops cooperative working relationships with Center partners and other local service
providers in order to refer and assist participants .
Refers applicants to services to help remove barriers to employment.
Conducts a variety of job seeking skills workshops for customers and/or coordinates with partner
agencies to provide seminars/workshops.
Will work with center partners and local service providers , will develop and coordinate
networking groups and Job Fairs for customers .
Will utilize a variety of assessment and career exploration tools in assisting customers .
Documents all services provided to customers.
Consistently provide prompt, friendly customer service .
Make accurate assessments of customers abilities and needs. Reports program activities data
as directed by State Office staff.
Make a demonstrable and proportionate number of referrals .
Accurately and timely acquire and input job order requirements from employers . Deliver timely
job order follow-up to employers and provide quality information to businesses on how to self-
serve using NCWorks online .
Additional Job Duties
Performs related duties as required .
Recruitment and Selection Guidelines
Knowledge, Skills, and Abilities
Considerable knowledge of the Workforce Innovation & Opportunity Ac t including all applicable
policies and procedures.
Knowledge of case management, career counseling, and employment training and placement
practices and procedures.
Knowledge of the physical, economic, and social characteristics of the service delivery area.
Knowledge of available services within the service delivery area .
Knowledge of the application of information technology and ability to use it in dai ly programming.
Working knowledge of the application of psychometrics and inventories to career development
planning.
Ability to establish and maintain effective communications with participants, program staff,
employers, training professionals, businesses, contractors , and the general public.
Ability to work with clients collaboratively and to apply creativity and effective problem-solving ,
facilitation and mediation skills to address barriers to program success.
Ability to proactively market programs to the public and recruit individuals to participate in the
programs.
Ability to prepare and maintain a variety of records and reports .
Knowledge of DES/DWS programs , organization, operations, and objectives as well as center
partner's programs services.
Knowledgeable of accepted interviewing, and employment techniques , and unemployment
insurance laws and policies .
General knowledge of state and county industry and employment cond itions .
Abi lity to assign , direct and review the work of subordinates .
Ability to gather information, make informed decisions, and utilize good judgment.
Possess strong organization skills.
Abil ity to communicate clearly and concisely in oral and written form .
111819 HCBOC Page 128
Ability to explain and apply rules and regulations governing the payment of unemployment
insurance.
Possess superior quality customer service skills.
Physical Requirements
Must be able to physically perform the basic life operational functions of fingering , talking, and
hearing .
Must be able to perform sedentary work and exert up to 10 pounds of force occasionally.
Must possess the visual acuity to perform extensive reading , administrative , and computer work .
Desirable Education and Experience
Graduation from an accredited college or university with a degree in human services, human
resource management, psychology, business, or social work and some related experience; or an
equivalent combination of education and experience.
Special Requirement
Possession of a valid North Carolina driver's license.
111819 HCBOC Page 129
WORKFORCE DEVELOPMENT SPECIALIST
General Statement of Duties
Performs case management functions and performs other tasks associated with the recruitment,
assessment, training, and placement of unemployed or underemployed persons in the county.
Distinguishing Features of the Class
Employees in this class are responsible for a variety of workforce development programs and activities
including recruitment, intake, assessment, eligibility determination, case management, enrollment, counseling,
employment placement, training and follow-up of program participants that are associated with the workforce
development programs . Work also involves coordinating multiple activities in the Career Center, assisting
participant in the use of Workforce Innovation Opportunity Act (WIOA) funds for college programs, explaining
the scope of program delivery, and possibly making referrals to other county service agencies. Employees are
involved in intensive case management of the youth, Adult and Dislocated Workers employment and training
opportunities under the Workforce Innovation Opportunity Act. Employees ensure continuity and complete
services are provided to the clients by being aware of the needs of the program participants. Work requires the
employee to utilize tact and firmness in dealing with difficulties generated by the participant or employer. Work is
performed in an administrative environment. Work is performed under the general supervision of the Workforce
Development Director.
Duties and Responsibilities
Essential Duties and Tasks
Meets one on one with job and training seekers at Career Center to assist with locating potential employment and
related information; assists with completing job orders, reviews profile sheets, refers to other agencies as
appropriate, assists with resume and cover letter preparation and faxing resumes to potential employers.
Performs assessments of clients including administering and interpreting vario us career and aptitude inventories,
interviews, and other research to identify appropriate strategies .
Identifies potential employers and develop s work site agreements , contracts or related documents; conducts
follow-up and evaluation of participant placements to provide counseling and problem-solving for clients and
employers; assists clients with transportation and other health and basic need s.
Assists clients with identification of training needs and career plans; assist with identification of courses, class
scheduling, job placement, etc.; prepares On the Job Training Contracts and work plans.
Works with out of school youth on work experiences, GED completion, counseling and other agency referral s,
maintains data on program outcome measures, analyses data and prepares reports as needed.
Participates in a wide variety of meetings with other agencies, other staff, boards and related groups to make
deci sions , plans, and policy .
Participates in marketing and public education of programs for clients and emp loy ers; works with bus ine ss
111819 HCBOC Page 130
community to assess employment needs and opportunities.
Assists with policy development, board meetings, research and other program activities;
Assists with contract administration and records management. Keys participants' data into the NC Works State's
Management Information System. Coordinates training programs with the community college system, other
activities, and collects attendance sheets from worksite throughout the County and conducts supervisors and
participants orientations. Participates in job fairs and conducts workshop for the public.
Additional Job Duties
Performs related duties as required.
Recruitment and Selection Guidelines
Knowledges, Skills, and Abilities
Considerable knowledge of the Workforce Innovation Opportunity Act including all applicable policies and
procedures.
Knowledge of case management, career counseling, and employment training and placement practices and
procedures.
Knowledge of the physical, economic, and social characteristics of the service delivery area.
Knowledge of available services within the service delivery area.
Knowledge of the application of information technology and ability to use it in daily programming.
Working knowledge of the application of psychometrics and inventories to career development planning.
Ability to establish and maintain effective communications with participants, program staff, employers, training
professionals, businesses, contractors, and the general public.
Ability to work with clients collaboratively and to apply creativity and effective problem-solving, facilitation and
mediation skills to address barriers to program success.
Ability to proactively market programs to the public and recruit individuals to participate in the programs.
Ability to prepare and maintain a variety of records and reports.
Physical Requirements
Must be able to physically perform the basic life operational functions of fingering , talking, and hearing.
Must be able to perform sedentary work and exert up to IO pounds of force occasionally.
Must possess the visual acuity to perform extensive reading, administrative, and computer work.
Desirable Education and Experience
Graduation from an accredited college or university with a degree in human services, human resource
management, psychology, business, or social work and some related experience; or an equivalent combination of
education and experience.
Special Requirement
Possession of a valid North Carolina Driver's License.
Harnett County
Workforce Development Specialist
111819 HCBOC Page 131
WORKFORCE DEVELOPMENT SPECIALIST NEXGEN YOUTH
General Statement of Duties
Performs case management functions , coordinates in a Career Center and performs other tasks
associated with the recruitment, assessment, training, and placement of unemployed or
underemployed persons in the county.
Distinguishing Features of the Class
The Workforce Development Specialist NextGen performs case management functions,
coordinates services in a Career Center and performs other tasks associated with the recruitment,
assessment, training , and placement of unemployed or underemployed persons in the county.
Employees will be responsible for a variety of employment and activities under the Workforce
Innovation Opportunity Act program. Activities including recruitment , intake, assessment,
eligibility determination, case management, enrollment, counseling, employment placement, and
follow-up of program participants. Work also involves coordinating with multiple agencies in the
provision of Career Centers, explain the scope of program delivery, and possibly making
referrals to other county service agencies . Employees are involved in intensive case
management, programs, youth employment, and other programs under the Workforce Innovation
Opportunity Act. Employees ensure continuity and complete services are provided to the clients
by being aware of the needs of the program participants. Work requires the employee to utilize
tact and firmness in dealing with difficulties generated by the participant or employer. Work is
performed in an administrative environment. Work is performed under the general supervision of
the Workforce Development Director.
Duties and Responsibilities
Meets one on one with youth on a monthly basic engaging them and building a rapport; make
contact via phone ,email and written correspondence in accordance with Individual Service
Strategy Plans and contractual benchmarks to ensure data entry and record keeping is completed
on a weekly basis. Performs outreach, recruitment, assessment and enrollment of targeted in and
out of school youth between the ages of 14-24. Ability to manage own case files on an
independent basis and work cooperatively. Assist with locating potential employment and related
information; assists with completing job orders, reviews profile sheets, refers to other agencies as
appropriate, assists with resume and cover letter preparation and faxing resumes to potential
employers. Complete career and objective assessment summaries with youth including
administering and interpreting various career and aptitude inventories, interviews , and other
research to identify appropriate strategies. Identifies potential employers and develops work site
agreements, contracts or related documents; conducts follow-up and evaluation of participant
placements to provide counseling and problem-solving for clients and employers; assists youth
with transportation and other supportive service needs. Assist s youth with identification of
training needs and career planning and career decision making process; assist with identification
111819 HCBOC Page 132
of courses, class scheduling, job placement, etc.; prepares On the Job Training and work plans.
Ensure youth have basic job readiness skills such as preparing resume, completing job
applications, dressing appropriately for an interview and general job search strategies as well as
identifying and addressing youth barriers to employment. Prepare youth for subsidized and/or
unsubsidized employment opportunities. Engage with in and out of school youth on work
experiences, GED completion, counseling and other agency referrals. Monitors NC Works
system of information and data collection related to Workforce Innovation and Opportunity Act
(WIOA) outcome measures; analysis data and prepares reports as needed; coordinates program
goals with Workforce Development Board. Ability to maintain confidentiality and provide
positive outstanding customer service. Develop and collaborate effective relationships with
outside agencies to facilitate provisions for youth.
Minimum Requirements
Graduation from an accredited College or University with a degree in Human Services, Human
Resource Management, Psychology, Business, or Social Work and some related experience; or
an equivalent Harnett County.
111819 HCBOC Page 133
ELIGIBILITY & FOLLOW-UP SPECIALIST
General Statement of Duties
The purpose of the Eligibility & Follow-up Specialist is to determine eligibility of persons applying to
receive career & training assistance from WIOA Adult & Dislocated Worker programs and conduct
follow-up services on a monthly basis for the Hamett County Workforce Development Center. The
incumbent will s erve as the greeter and navigator of the career resource room to assist all jobseekers,
employers seeking services. Some travel will be involved to conduct pre-scheduled bi-monthly outreach
visits to Hamett County employers to promote work based learning opportunities.
Key Functions & Responsibilities
• Answer customer questions about Career Center services
• Interview applicants for career & training services
• Gather & scan all eligibility supportive documentation to process WIOA applications in NC
Works Online
• Interpret and explain information such as eligibility requirements, application details, payment
methods, and applicants ' legal rights.
• Serve as lead career resource room attendant to assist customers
• Refer applicants to other agencies for assistance.
• Check with employers or other references to verify & record follow up services to track
credentials, measureable skills gain, and employment
• Schedule weekly WIOA orientations
• Refer applicants to job openings and create internal job orders for new & existing employers via
NC Works Online
• Provide applicants with assistance in completingjob application
• Conduct financial literacy activities & workshops
• Conduct outreach visits to for profit, nonprofit, and public sector agencies to
• Other duties as needed
Knowledge
• Customer and Personal Service
• Clerical
• Computers and Electronics
• Psychology & Behavioral Modification
• Wagner Peyser
• Workforce Innovation & Opportunity Act
• Community Resources & Services in Hamett & surround counties
Skills
• NC Works Online Management Information System
• Speaking
• Active Listening
111819 HCBOC Page 134
• Reading Comprehension
• Critical Thinking
• Service Orientation
Abilities
• Oral Expression
• Oral Comprehension
• Speech Clarity
• Written Expression
• Deductive Reasoning
Work Styles
• Integrity
• Self-Control
• Stress Tolerance
• Concern for Others
• Dependability
Education Required
• Associates or Bachelor's Degree in Human Services, Social Work, Psychology, Counseling,
Business/Public Administration, Office Administration, or Information Systems preferred or
equivalent combination of training, education and experience in the public service industry
111819 HCBOC Page 135
ACCOUNTING TECHNICIAN
General Statement of Duties
Performs responsible paraprofessional accounting, fiscal and clerical duties, record keeping for grants and
perform other task functions associated with Workforce Invocation & Opportunity Act .
Essential Functions
Responsible for inputting data into computer, balancing various documents and grants, generating
purchase orders, preparing invoices, tracking and distributing revenues on spreadsheets, and preparing of
monthly reports for County of Hamett and Local Area .
Maintains data and supporting records of receipts, expenditures and balances of accounts. Assists in
general accounting duties, billing, collections and customer support for a variety of functions, which
include employee timesheet reconciliation
Duties of Responsibilities
Researches information on accounts or questions regarding accounts and furnishes data on payments,
account history and develops and revise spreadsheets for more efficient and accurate display.
Prepares and processes invoices and claim payments. Generates verification of payments. Posts
payments to appropriate accounts in County of Hamett Accounting system
Performs a variety of complex accounting tasks to maintain accounts and records and monitor and
approve paperwork. Process payments and claims, journal entries, resolves questions and/or researches
issues, and reconciles data. Performs other duties as required. Work requires regular contact with
individuals and may require providing advice to others on specific issues and/or general policies.
Contacts may require the consideration of different points of view to reach agreement. Elements of
persuasion may be necessary to gain cooperation and acceptance of ideas.
Knowledge, Skills and Abilities
General knowledge of accounting and related practice and principles.
General Knowledge of Workforce Invocation & Opportunity Act laws, regulations and, policies.
Ability to understand and apply policies and regulations to the maintenance of financial accounting, fiscal
and related records.
Ability to prepare and maintain a variety of records and reports.
Responsible for entering purchase orders for purchases.
Responsible for processing invoices to be paid, and purchasing of office supplies.
111819 HCBOC Page 136
Physical Requirements
Must be able to physically perform the basic life operational functions of fingering , talking , and hearing .
Must be able to perform sedentary work and exert up to IO pounds of force occasionally.
Must possess the visual acuity to perform extensive reading, administrative, and computer work.
Education and Experience
Graduation from a two-year college with a major in business, accounting or human services, and some
related experience; or an equivalent combination of education and experience.
Special Requirement
Possession of a valid North Carolina driver's license
111819 HCBOC Page 137
Hamett County Department of Workforce Development ORAGANIZATIONAL CHART Harnett County Commissioners I Harnett County Manager Paula Stewart Harnett Assistant County Manager Brian Haney I Harnett Assistant County Manager Coley Price Triangle South Workforce Developmen·t Board Rosalind Cross I Harnett County Workforce Development Director Charlotte Leach I Senior Workforce Development Specialist Adults & Career Center Manager WIOA Workforce Development Specialist Dislocated &Adults Case Manager Anitra Hart Sherry Johnson WIOA Workforce Development Specialist NextGen (Harnett) Case Manager WIOA Workforce Development Specialist NextGen (Sampson) Case Manager Alexa Hernandez Asenet Gutierrez Prieto I WIOA Eligibility &Follow-Up Specialist (Part-Time) Accounting Technician (Part-Time) Tim Smith LaSharal Blue 111819 HCBOC Page 138
ATTACHMENT B
BUDGET
111819 HCBOC Page 139
Triangle South Workforce Development Board
Program Year 2019 Budget Details
Adult Program -Harnett County
Triangle South Workforce Development Board Budget
Harnett County
Operator Name: Harnett County ADULT
HCADT
Funding Source:
PROGRAM COSTS
ADULT PROGRAM BUDGET DETAILS
1. STAFF SALARIES (Attach job descriptions)
FULL OR
Position PART-TIME TOTAL SALARY
Charlotte Leach-WFD Director Full Time $ 18,771.00
Anitra Hart -Sr. WFD Specialist Full Time $ 43,709.00
Sherry Johnson-WFD Specialist Full Time $ 4,043.00
LaSharal Blue -Accounting Technician Part Time $ 6,000.00
Tim Smith-Eligibility Specialist Part Time $ 4,176.00
Longevity $ 1,090.00
Subtotal $ 77,789.00
2. STAFF FRINGE BENEFITS (ITEMIZE)
Life Insurance $ 20.00
Medical Insurance $ 14,000.00
OPES $ 200.00
Employee Clinic $ 275.00
Dental $ 550.00
FICA $ 5,700.00
Worker's Compensation $ 450.00
Retirement $ 6,900.00
401K $ 1,445.00
Unemployment Insurance $ 775.00
Subtotal $ 30,315.00
3. STAFF TRAVEL and TRAINING
Registration Fees $ 1,000.00
Subsistence $ 500.00
Lodging $ 1,000.00
Travel $ 1,000.00
Subtotal $ 3,500.00
4.0CCUPANCY
Utilities : $ 0 .00 oer mo. X 00 mos. $ 3,500.00
Teleohone: $ 0.00 per mo. X 00 mos. $ 750.00
Postaae: $ 0.00 per mo. X 00 mos. $ -
Cooier: $ 0 .00 oer mo. X 00 mos. $ 750.00
Subtotal $ 5,000.00
111819 HCBOC Page 140
Tria ngle South Workforce Development Bo ard
Program Year 2019 Budget Details
Adult Program -Harnett County
5.MATER IALS, SUPPLIES, PROPERTY
$ 1,500.00
$
Subtotal $ 1 ,500.00 L..:... _ __:_ _ __:_:_.J
6. OTHER PROGRAM COSTS
Indirect Costs -2% $ 4,332 .00
Other: specify $ -
Subtotal $ 4,332 .00
7. EXPENDITURES FOR PARTICIPANTS
Enter Total Contract Amount $ 216,569.00
Subtract Line Items 1 thru 6 $ 122,436.00
Participant Amount Available $ 94 ,133.00
8 . Participant Program Budaet
Participant Traininq ITA $ 46,000.00
Participant Traininq Non ITA $ 7 ,500.00
Transportation Costs $ 4 ,345.00
Child Care Costs $ 3 ,105.00
OJTWaQes $ 5 ,000 .00
OJT Frinqe Benefits $ -
Work Experience Waaes $ 21 ,000.00
Work Experience Frinae Benefits $ 1 ,930.00
Other Participant Costs $ 5 ,253.00
Subtotal $ 94,133.00
9. Budget Summary
Staff Salaries $ 77 ,789.00
Staff Frinqe Benefits $ 30,315.00
Staff TraininQ and Travel $ 3,500 .00
Occt..ipancv Costs $ 5 ,000 .00
Material, Supplies, Prooertv $ 1 ,500 .00
Other P roqram Costs $ 4,332 .00
Participant Costs $ 94,133.00
Total $ 216,569 .00
111819 HCBOC Page 141
Triangle South Workforce Development Board
Program Year 2019 Budget Details
Adult Program -Harnett County
REQUIRED FORMS
ADULT PROGRAM BUDGET SUMMARY
Line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4. Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Participant Costs
General Liability Insurance
$
$
$
$
$
$
$
Total $
Budget Amount
77,789.00
30,315.00
3,500 .00
5,000.00
1,500.00
4,332.00
94,133.00
216,569.00
Please provide information about your organization's General Liability Insurance
Name of Carrier:Surry Insurance/One Beacon
Policy Number: 791-00-05-59-0002
Amount: $ 5,000 ,000.00
Bonding Insurance Requirements
The Proposer must assure that all employees who are involved with the receipt or
disbursement of WIA funds are insured by a fidelity bond. The contractor must
maintain all bonding in force for the period of the contractual agreement. The
contractor must submit a written notice fifteen (15) calendar days prior to any
reduction in the limits stated on the boding document or cancellation of the bonding
policy. A copy of the current bonding document, issued by the vendor's insurance
company , is required. Please attach.
Proposer's Signature : Cliarfotte £eacfi
Official Title: WFD Director Date: August 27, 2019
111819 HCBOC Page 142
Triangle Sout Workforce Development Board
Program Year 2019 Budget Details
Dislocated Worker Program -Harnett County
Triangle South Workforce Development Board Budget
Harnett County
Operator Name: Harnett County DISLOCATED WORKER
HCDLW
Funding Source:
PROGRAM COSTS
DISLOCATED WORKER PROGRAM BUDGET DETAILS
1. STAFF SALARIES (Attach job descriptions)
FULL OR
Position PART-TIME TOTAL SALARY
Charlotte Leach -WFD Director Full Time $ 10 ,000.00
Sherry Johnson -WFD Specialist Full Time $ 36,382.00
La Sharai Blue -Accountina Technician Part Time $ 2,400.00
Tim Smith -Eliaib ility Soecialist Part Time $ 1,392.00
Longevity $ 700.00
Subtotal $ 50,874.00
2. STAFF FRINGE BENEFITS (ITEMIZE)
Life Insurance $ 10.00
Medical Insurance $ 10,700.00
OPEB $ 135.00
Employee Clinic $ 200.00
Dental $ 400.00
FICA $ 3,700 .00
Worker's Compensation $ 275 .00
Retirement $ 4 ,700 .00
401K $ 975 .00
Unemolovment Insurance $ 515.00
Subtotal $ 21 ,610.00
3. STAFF TRAVEL and TRAINING
Registration Fees $ 500.00
Subsistence $ 300.00
Lodging $ 500.00
Travel $ 700.00
Subtotal $ 2,000 .00
4 .0CCUPANCY
Utilities: $ 0.00 per mo. X 00 mos. $ 900 .00
Telephone : $ 0.00 per mo. X 00 mos. $ 700 .00
PostaQe : $ 0.00 per mo. X 00 mos. $ -
Gooier: $ 0.00 per mo. X 00 mos. $ 500.00
Subtotal $ 2,100.00
111819 HCBOC Page 143
Triangle Sout Workforce Development Board
Program Year 2019 Budget Details
Dislocated Worker Program -Harnett County
5.MATERIALS, SUPPLIES, PROPERTY
$ 500.00
$
Subtotal $ 500.00 ..__ ____ __,
6. OTHER PROGRAM COSTS
I Indirect Costs 2% $ 2,695.00 I Other: specify $ -
Subtotal $ 2,695 .00
7. EXPENDITURES FOR PARTICIPANTS
Enter Total Contract Amount $ 134,754.00
Subtract Line Items 1 thru 6 $ 79,779 .00
Participant Amount Available $ 54,975.00
8. Participant Program Budget
Participant Traininq ITA $ 25,000.00
Participant TraininQ Non IT A $ 6,000.00
Transportation Costs $ 5,450 .00
Child Care Costs $ -
OJTWages $ -
OJT Fringe Benefits $ -
Work Experience WaQes $ 13,600.00
Work Experience Frinqe Benefits $ 1,250.00
Other Participant Costs $ 3,675.00
Subtotal $ 54,975.00
9. Budget Summary
Staff Salaries $ 50,874 .00
Staff Fringe Benefits $ 21,610.00
Staff Traininq and Travel $ 2,000.00
Occupancy Costs $ 2,100 .00
Material , Supplies, Property $ 500 .00
Other Program Costs $ 2,695.00
Participant Costs $ 54,975.00
Total $ 134,754.00
111819 HCBOC Page 144
Triangle Sout Workforce Development Board
Program Year 2019 Budget Details
Dislocated Worker Program -Harnett County
REQUIRED FORMS
DISLOCATED WORKER PROGRAM BUDGET SUMMARY
Line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4 . Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Participant Costs
General Liability Insurance
$
$
$
$
$
$
$
Total $
Budget Amount
50,874.00
21,610.00
2,000 .00
2,100 .00
500.00
2,695.00
54,975.00
134,754.00
Please provide information about your organization's General Liability Insurance
coverage as specified below:
Name of Carrier:Surry Insurance/One Beacon
Policy Number: 791-00-05-59-002
Amount:
Bonding Insurance Requirements
$ 5,000,000.00
The Contractor must assure that all employees who are involved with the receipt or
disbursement of WIOA funds are insured by a fidelity bond . The contractor must
maintain all bonding in force for the period of the contractual agreement. The
contractor must submit a written notice fifteen (15) calendar days prior to any reduction
in the limits stated on the bonding document or cancellation of the bonding policy. A
copy of the current bonding document, issued by the vendor's insurance company, is
required . Please attach .
Cfzarfotte Leacfi
Proposer's Signature:
Official Title: WFD Director Date: August 28, 2019
111819 HCBOC Page 145
PY 2019 Enrollment Projections Based On Actual Allocations
WIOA Adult & Dislocated Worker Programs
Lead Agency Name: Harnett County Department of Workforce Development
Mailing Address : 1137 Cornelius Harnett Blvd Lillington NC 27546
Contact Person: Charlotte Leach
Phone: {910) 814-4042
County: Harnett
Fax : (910) 814-4046 Email : cleach@hamett.org
BUDGET SUMMARY :
(Please complete one summary per area and county.)
Adul t Program: $_~2 ....... 1 ___ 6 ..__5 ___ 69~----
Projected New Enrollments:
Carry Over Participants: 54
__ 4=3 __ % of total (not less than 40%)
46
Total number of participants to be served: 100
Projected cost per participant: $ _--'2="-16=5:....:..6=9'------
Profit Request (if applicable): $ _ _;.N ....... / ...... A __________ _
Profit% of Contract (if applicable): __ N_/A __________ _
Dislocated Worker Program: $ --=1-=-34...:..:,....,_7-=-54-'----
Projected New Enrollments:
Carry Over Participants:
__ __,_4-=-1 __ % of total (not less than 40%)
9
17
Total number of participants to be served: _2~6 __
Projected cost per participant: $ __ 5:::...,,..:...18=2=.8=5"------
Profit Request (if applicable): $ _ _;.N ....... / ...... A __________ _
Profit% of Contract (if applicable): __ N_/_A ________ _
Will be based on lay·-offs in Hamett County
111819 HCBOC Page 146
PY 2019 Enrollment Proiections Based On Actual Allocation
WIOA Youth Program
HARNETT
Lead Agency Name: Harnett County Workforce Development
Mailing Address: 1137 E Cornelius Harnett Boulevard. Lillington. NC 27546
Contact Person: Charlotte Leach
Phone: (910) 814-4042
County: Harnett
Fax : (910) 814-4046 Email: cleach@harnett.org
BUDGET SUMMARY:
(Please complete one summary per area and county.)
Youth Program: $ 253,648 42 % of total (not less than 40%)
Projected New Enrollments: 38 ·
Carry Over Participants: 37
Total number of participants to be served: 75
Projected cost per participant: 3 381.97
Profit Request (if applicable): $ ----"'N~/~A.__ _______ _
Profit % of Contract (if applicable): _ _;:.N'""/-=-A=------------
111819 HCBOC Page 147
PY 2019 Enrollment Proiections Based On Actual Allocation
WIOA Youth Program
SAMPSON
Lead Agency Name: Hamett County Workforce Development
Mailing Address: 1137 E Cornelius Hamett Boulevard, Lillington, NC 27546
Contact Person: Charlotte Leach
Phone: (910) 814-4042
County: Sampson
Fax: (910) 814-4046 Email: cleach@hamett.org
BUDGET SUMMARY:
(Please complete one summary per area and county.)
Youth Program: $ 151 421 44 % of total
Projected New Enrollments:._-,;;2=al;..__ __ _
Carry Over Participants: 14
Total number of participants to be served: 35
Projected cost per participant: 4 326.31
Profit Request (if applicable):$ _ __;;..N=/A:;..:._ ________ _
Profit% of Contract (if applicable): -~N-'-'-/=A'-----------
111819 HCBOC Page 148
AE9,..Rif CERTIFICATE OF LIABILITY INSURANCE I QA TE (lllllOOIYYYY)
06/27/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR Al TER THE COVERAGE AFFORDED BY THE POLICIES
BEi.OW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(SJ, AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
lltPORTANT: If the certfflcatll holder Is an ADDmONAL INSURED, the pollcy{IN) must hlva ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and condltJons of the policy, certain policies may require an endorsement. A statement on
this certfflcatt don not confer rights to the celtfflcate holder In Ueu of such endonement(s).
PRODUCER riui:7'" Megan Unsworth, CIC. CSRM
Suny Insurance ~ .,_,. (338) 386-8228 I ,Aic No1 : (336) 388-4661
P. 0 . Box 128 4DOREIS: megan .un9WCfthOsurryinsun1nce.com
INSUIIEll(SI AffOIU>WG COV£RAGE IIIAICt
Dobson NC 27017--0128 INS\MERA : EMCASCO Insurance Company 21"407
WSURED
INSURER IS : Union lnsutance Company d Providence 21423
Hamett County
IHSIJIIEA C : Employefs Mutual Casualty Company 21415
IIIISUAERO :
IHSUREfl E :
l..illll'lgton NC 27S46 INSUREIIF :
CERT1FtCA TE NUMBER: Rf;VISIOH NUM8ER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTEO eaow HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERJOO
INOICATEO NOTWTHSTANOING AHV REQUIREMENT, TERM OR CONOITION OF ANV CONTRACT OR OTtER OOCUMENT WTH RESPECT TO 'Mi!CH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUB.eCT TO Ai.L THE TERMS.
EXCLUSIONS ANO CONDITIONS OF SUCH POLICIES. LIMITS SHow. MAY HAVE BEEN REDUCED ev PAID Ct.AIMS . ..... TYPE OF INSURANCE 1 ...... P0UCY NUMIIEl'l ltll~ IMII~ LIMITS LTR '"""' X COIIIIERCIAL GENERAL UAISIUTY
EACH OCCURRENCE $ 1.000.000 -D CLIIIMS-W.OE ~ OCCUR ~'i,~'te~~l s 500,000 -10.000 MEO EXP (Mi one """"'n) $
A 5045837 07/01/2019 07/01/2020 PERSONAL , ADV INJURY s 1,000,000
GEN'\. -'IGGREGA.TE UMtT APP\.IES PER GENERAL AGGREGATE s 3.000.000 R POUC '( O~_?; D t.OC PRODUCTS • COMJ>,'OP AGG $ 3,000.000
OTHER ' AUTOIIOBIU: LIABIUTY i?,;";"J:::".,.~~~ LIMIT s 1,000,000 ~
! JC An'V AUTO BODILY INJURY (P<tr pwaon/ ' -ow.eo -SCHEDULED B 5E-45837 07/01/2019 07/01/2020 DODllVINJURY {Pe,-, s x AU'TOSON,Y ~ AVTOS
HIRED NON-O\\oNED ~.:~.-~~ s AUl'OSONlY A\ITOSONLY -s
X UIIIIREU.A UA8 H:~ EACH OCC\l~REl<CE s 8,000,000 -SJ-45837 07/0112019 07/01/2020 s 8.000.000 C EXCESIUA8 ACOREGATE
OED f Xi RETEHTIOI< s 10,000 $
-S COlrlPEHSA 110N
Xlmr\lTE I n'ii"" ANO EJIPLOY£Ar UABIU1Y VIN s 1 ,000,000 C ANY PAOPIIIE10lt/PARTMERll:XfCL/TIVE D N 0, 5H45B37 07/01/2019 07/01/2020 E.L EACH ACCIDEl<T Ol-"ACcAiM£MaER EXCl\lOEO? s 1,000,000 ,.._laly ill NH) E.L DISEASE • EA EMPLOYEE ~=~TIOMS-EL DtSeASE • POUCY UMIT 1 1,000,000
Blanket l1m1t 724 . 123,367
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5A45837 07/01/2019 07/01/2020 Deductible 25,000
DESCRIPTION OF OPERATIONS I 1.0CATIOIIS I VEHICLES (ACORD 101 . Additlonal llemam Schedule. may llo ·-W _,. .,.. .. 11 ,-q.-..d)
CERTIFICATE HOLDER CANCEUATION
SttOULO ANY OF THE ABOVE DESCRIBED POUCIES BJ: CANCELLED BEFORE
TllE EXPIRATION DATE lHEREOF, NOTICE WILL BE DELIVERED IN
County of Hamett ACCORDANCE WITH THE POLICY PROVISIOIIIS.
POBoxn8
420 Mcl(Jmey Par1cway AIJTI-IOMIZED REl'RESENTA TIYE
UHngton NC 27546 A.I •• _ ~ , n I
C 1988-2015 ACORD CORPORATION. All rtghtll roservad.
ACORD 25 (2016/03) The ACORD name and logo am reglste'9d marks of ACORD
111819 HCBOC Page 149
Triangle South Workforce Development Board
Deletion of billed item from Invoice and Participant Status Report
Month of Report
Program
Information Related to Deletion
Participant Name
SID#
Amount
Type of Expenditure
I hereby acknowledge that my agency has not been able to/did not provide satisfactory
supporting documentation for the expenditure in a timely manner as required by
Triangle South policy and that the time alloted for the correction has ended.
Name C-nar /ofte__; µucJi
Agency rtwndf to~ WcrKfuru 'Deve-lopvnenc
111819 HCBOC Page 150
ATTACHMENTC
MONTHLY FINANCIAL STATUS REPORT
111819 HCBOC Page 151
ATTACHMENT D
SPECIAL CONDITIONS
111819 HCBOC Page 152
Attachment D
County of Barnett-Harnett County Department of Workforce Development
Program Year 2019: Adult, Dislocated Worker and Youth Contract
Special Conditions:
1. Inform the College and the Local Area if there have been any changes in staffing
since the proposal submission. The WDB must receive new organizational structure
information within 30 days of any new hire or will assume that the contract is based
on the staffing submitted in the original proposal.
2. Provide a copy of General Liability and Bonding Insurance with signed contract.
3. Must commit to providing consistent, ful1-time WIOA Operations at all times.
4 . Individual Training Account (ITA) Voucher Logs must be maintained and updated
throughout the program year to monitor ITA expenses and total amount expended for
active participants. ITA Voucher Logs are submitted three times a year at the end of
the Summer, Fall and Spring semesters to the WIOA Adult Services Coordinator or
as requested by TSWDB administrative staff.
5. Submit enrollment projections for WIOA programs with signed contract.
111819 HCBOC Page 153
ATTACHMENT E
DRUG FREE WORKPLACE CERTIFICATION
111819 HCBOC Page 154
.....
Agenda Item 4 -/~
Board Meeting
Agenda Item
MEETING DA TE: November 18, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Governers Highway Safety Program
REQUESTED BY: Harnett County Sherifts Office
REQUEST:
The Harnett County Sheriffs Office is requesting permission to accept a Governor's
Highway Safety Grant with funding for 15% of the cost for one Deputy's position and$
300.00 in Training. This is the third year of the grant. After the third year, the county will be
responsible for 100 % of the cost of the deputy's position.
The county will provide $ $68,921.00 in funds which is included in this year's Sheriffs
Office budget.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
U :\My Documents\2019-20 Grants\2019 GHSP Grant\Agenda.docx
I of I
Page
111819 HCBOC Page 155
June 26, 2019
To :
From:
Reference:
Office of the Sheriff of Harnett County
Sheriff W ayne C oats
PO Box 399
175 Bain Street, Li llington, NC 27546
Phon e: 9 10-893-9 1 11 • Fax: 9 10-893-6450
Paula Stewart
Kimberly Honeycutt
Major McNeill
Governor's Highway Safety Grant
The Governor's Highway Safety Grant will be sent around again for approval. There were
corrections and adjustments that needed to be made in the grant. We were notified recently by
the state the first of new guidelines from the federal government on reimbursement. We will
no longer will receive reimbursement when the deputy is in training (unless related to traffic
enforcement), or using vacation or sick leave. These policies began October 1, 2019.
We have estimated the time we will not receive reimbursement through the grant. The
estimated additional cost will be; Salary: $9,076.78 and Benefits: $ 4090.00. We will attempt
to cover these additional cost through our present budget.
111819 HCBOC Page 156
North Carolina Governor's Highway Safety Program
Traffic Safety Project Contract -Form GHSP-01
SEClilON ~· -GENERAl! INF.ORMATION
1. Agency:
HARNETT COUNTY SHERIFF
2. Agency Address:
PO Box 399
LILLINGTON, NC 27546-0399
3. Physical Location of Agency
175 Bain Street, Lillington , NC 27546
4 . Contact Person for Agency:
Gary McNeil!
5. Telephone Number: *
+1 (910) 893-0102
6 . Cell Phone:
+1 (910) 814-0417
7 . Email of Contact Person
gmcneill@harnett.org
---~----
---* 9. Project Year --------~ ------l 8. Federal Tax ID Number I Type of Agency
Federal Tax ID Number: *56-6000306
DUNS No : 799829242
County: *HARNETT COUNTY
Type of Agency
r State (' Non-Profit
(i' County r Higher Education
(' Municipality (' Hospital
111. Project Title: * 2019 Crash Reduction Project
r New
Year: (' 1
(i' Continuation
r 2 re 3 r 4+
1 10. Allocation of Funding •
Federal % 15 .00 Local%
Source of Funds
85 .00
12 . Budget Total Project Amount Federal Amount State/Local Amount
Personnel Costs $79 ,083.00~ $11,862 .0~
1
I
~
I
I Contractual Services
Commodities Costs
Other Direct Costs
------;----------~
-~----
-------_$2 ,000.0~ $300.00 $1,700.00
Indirect Costs
Total Project Costs $81 ,083 .00 $12 ,162.00 $68 ,921 .00
13 . Specify How Non-Federal Share Will Be Provided : •
Harnett County General Fund through Property Taxes
Project Number: 'cFDA#: 20.-
Work Type :
_j
~ ·, ' SECTION B -DE_SCRIPTION OF PROJECT
Statement of Problem L Provide detailed information of the highway safety problems in your area to be addressed through this project. Include
countywide crash data for the last three years and any other relevant information to validate the statements. For more detailed information see "How to write an
effective traffic safety project" located at:
bttps:J/connect. ncdot. qovlmunicipalities/Law-Enforcement/Paqes/Law-Enforcement-Report,nq aspx J
Hamett County has a large number of alcohol-related fatalities compared to other counties . During the last five years, ending in
2017 , Harnett County has averaged 7 .4 Alcohol-related fatalities per year and ranked 11th in the State. In 2017. Hamett County
ranked 12th in number of alcohol related fatal crashes in 2017.
I
Harnett County has 144 sworn officers with 46 assigned to general patrol and two assigned to traffic enforcement (one of which
is GHSP grant funded position), and five K-9 deputies (over 30% of their time is traffic enforcement). There was a decrease in I
speeding citations in the year 2017. This may be attributed to personnel vacancies in conjunction with K-9 deputies having other
assignments than traffic enforcement as a priority task. We began as a partner with NCGHSP in 2006 and continued the traffic •
unit enforcement activities. Harnett County has a DWI Task Force of all the towns and Sheriffs Office including North Carolina
Highway Patrol. The Harnett County Task Force conducts quarterly Booze It & Lose It checkpoints. The Harnett County ----------------- - -----'-
Version 1.0 Page 1 of 6 111819 HCBOC Page 157
-Sheriffs Office nas an eaucafional program tha1 fargetshigh school senrors . s parf of tnis effort, we proviae educational events
at the four high schools before prom each year. We have the Drunk Buster carts and goggles for the youth to drive to simulate
impaired driving .
Harnett County is located in the central part of North Carolina. The county covers 595 square miles with a population of 126,600
of mostly rural area. The county population has increased 19% since 2006. The Harnett County Sheriffs Office in 2018
responded to 75,383 complaints. The county is dissected by NC Highways 401, 55, 27,210, 42, 87 and 421 and by Inter-State
95. Highway 87 is a new four lane highway that connects Cumberland County with Lee County and the northwest part of the
state . Highway 401 is the major connector from Cumberland County to Wake County and the northern part of the state. The I traffic count in 2016 in Lillington where US 401 , US 421 and NC 210 merge is over 30,000 vehicles per day.
All the above facts illustrate the need for additional resources to reduce the number of alcohol related crashes in Harnett County . 1
Proposed Solutions:
The Harnett County Sheriffs Office would like to continue to use funds provided through a GHSP grant, to fund a traffic
enforcement deputy. We are requesting funding to sustain one GHSP traffic enforcement deputy. The Harnett County Sheriffs
Office is dedicated to providing these resources with the assistance of Governor's Highway Safety Program. If funds are made
available to the Harnett County Sheriffs Office, we continue working with the North Carolina State Highway Patrol and other
agencies in Harnett County to have aggressive enforcement during Booze It & Lose It and Click It or Ticket campaigns .
There are three main areas that the Sheriffs Office would like to concentrate. These are; alcohol-related fatalities, speed related
fatalities and educational programs for young drivers. The Sheriffs Office would like to maintain the additional traffic
enforcement deputy to increase our presence on the streets and highways. With a total of two full time traffic enforcement
deputies, we will strive to make a greater impact through enforcement and educational programs.
The Traffic Squad's primary duties will be the enforcement of traffic laws, providing traffic safety prevention material to citizens
and use other methods that will reduce crashes in Harnett County. The Sheriffs Office will concentrate on h igh risk groups.
Harnett County has a large number of alcohol-related fatalities compared to other counties.
Training :
Funding in the amount of $2,000.00 is requested to avail the GHSP funded traffic enforcement deputy to attend the yearly NC
Traffic Safety Conference and Expo for in-service training.
To be completed by law enforcement agencies seeking first year grant:
Provide the agency's number of sworn officers 144
Does the agency currently have a dedicated traffic or DWI unit? Yes (i' No r
If a dedicated traffic or DWI unit exists, how many officers are assigned to the unit? 2
For applicants requesting enforcement grants . please provide the following county fatality rankings
lnformat,on can be located at
I
nttn<:.//mnn1>rt.ncrlnt.aovlmunicin,./it11><:11 "W-Enforcement/,..,..,-..,.,n "·· -Enforcement-Rt>nnrtina.a<:.nrl
Overall Fatality Ranking: 11
Alcohol Fatality Ranking : 11
Unrestrained Fatality Ranking : 12
Speed Related Fatalities: 11
Other Applicable Rankings : (Specify)
Year 2017 Occupant Protection Citations 86 DWI Citations 20 Speed Citations 792
Year 2018 Occupant Protection Citations -87 DWI Citations 3fi1 Speed Citations 542
Version 1 .0 Page 2 of 6 111819 HCBOC Page 158
Goals and Objectlves _(Provide at least one S MART (Specific, Measurable, Attainable, Re alistic and Timely) goals and
objectives. For more detailed information see "How to write an effective traffic safety projecf' located a t:
https:llconnect. ncdot. govlmunicipalities!Law-Enforcement!Pages!Law-Enforcement-Reporting. aspx)
Goal #1 : Reduce Harnett County alcohol related traffic fatalities from the Harnett County 2013-17 five year average of 7 to 4
by September 30, 2020, a reduction of 42%
l
I
Objectives: 1. To conduct four public information and education presentations each Quarter.
--------i
2. To train/refresh at least 2 deputies in Standardized Field Sobriety Testing .
3. To conduct one multi-agency DWI Checkpoint during the time period of October 1, 2019 through September 20,
2020.
4. To conduct three Saturated Patrol Campaigns per quarter.
5. Identity the top three , alcohol related , highest crash locations and conduct targeted enforcement a these locations
monthly.
6. Participate and report all GHSP and national highway safety campaigns. Full campaign participation is
accomplished through increase high visibility enforcement as appropriate.
7. Participate in one checkpoint per month. -- --
Goal #2: Reduce Harnett County speed-related fatalities from the 2013-2017 five year average of 7 to 5 by September 30 ,
2020, a reduction of 25%. ---Objectives: 1. Increase the number of speed citations from 542 to 623 by Setember 30 , 2020 a increase of 15 %.
2. Identify the top 3 speed-related crash locations and conduct targeted enforcement efforts a minimum of 1 times
per month.
Goal #3: Reduce Harnett County young driver-involved fatal crashes from the 2013-2017 five year average of 3.6 to 2 .52 by
September 30, 2020 , a reduction of 30%
Objectives: 1. Provide Traffic Safety material in English and Spanish through 4 community events
2 . Provide Traffic Safety information through local media 4 times or once a quarter
3 . Provide at least one educational program(s) each quarter in a high school or to high-school aged children.
4 . Participate and report in all GHSP and national highway safety campaigns, especially those focused on youth
related highway safety issues.
5. ConducUparticipate in 3 school zone enforcement operations each quarter.
1:81 Reduce NC's traffic-related fatalities by 25% from the 2008-2012 average of 1 ,317 to 988 by 2020.
------------1
----~
1:81 Reduce NC's alcohol-related fatalities by 35% from the 2008-2012 average of 386 to 251 by 2020.
D Reduce NC's unrestrained fatalities by 30% from the 2008-2012 average of 407 to 285 by 2020.
1:81 Reduce NC's speed-related fatalities by 25% from the 2008-2012 average of 479 to 359 by 2020.
1:81 Reduce NC's young driver-involved fatal crashes by 30% from the 2008-2012 average of 196 to 137 by 2020.
--------------------0 Reduce NC's motorcycle fatalities by 25% from the 2008-2012 average of 177 to 133 by 2020 .
1:81 Increase NC's seat belt usage rate 4 .4 percentage points to 95% by 2020.
1 Traffic Enforcement Deputy
2
Salary ----
'
$51 ,375 .001
-----+---~-------
3
4
5
6
7
8
9
-----------------------~ -----
Version 1 .0 Page 3 of 6
..
I-
~ --_,__ ----
111819 HCBOC Page 159
---------------------------------~----------,
10
# Personnel Fringe Benefits
1 Fringe Benefits
Total Salaries Cost: $51 ,375.00
Cost
$27,708 .00 ---------------------
2
3
4
I -~----------
5
-4-
1
-----1
---------------I
----, -------------------------------~-i---------
6
7
8
9
10
------------------t--------
---------1
I
+-------~
-~------~
Total Fringe Benefits Cost: $27,708 .00 -------------
Total Personnel Costs: $79 ,083 .00
Contractual Services
# Contractual Service To Be Provided
1
Cost
2
3
'-----1
4
5
6
7
8
9
I 10
11
--~---------------------------------~
---------
+
---------------------------- -~ ---+ --_____ _,
---- --------+--------•
I -------------------------~--~-----~
Total Contractual Services:
~WttW~l~f~
# Commodities ~~
~ -------~ ___ : -= ----i--=--=-~ · _ _:
3
4
5
6
7
8
9
10
11
12
-------------------1-------
- -------
-.
-_,
---------------------
Version 1 .0 Page 4 of 6 111819 HCBOC Page 160
Other Direct Costs
#
1
2
3
4
5
J6
7
8
Equipment
I
r--
>-----
r--
-
----
-
-
-
Total Commodities Cost:
Quantity Cap Amount
--
--
-I
---
---
Total Equipment Cost
# Other Items and Equipment Direct Cost: (Cost Limited to Less Than $5000 Per Item)
1
-+ 2
3 !
4 I
----------
Cost
---
·-
--
-
Cost
-------t --
5 ·-------------------i
1--t--
6
7 I
18 I
f',[ Travel
Total Other Items and Equipment Direct Cost:
------~----~-------------i --------
Cost
1 'In-State Travel
2 lout-of-State Travel
$2,000 .00 -·---
j
Total Travel Cost: $2,QQQ.QQ I
Total Other Direct Costs: $2,000.00 I
Indirect Costs
# Indirect Costs Cost
1
I 2 r
----
3
4
--'----------------
Total Indirect Costs
Conditions for Enforcement Projects Only
Version 1.0 Page 5 of 6
I
111819 HCBOC Page 161
ye ec mg 1s ox, 1s
project.
A minimum of one (1) nighttime and one (1) daytime seat belt initiative per month ;
A minimum of one (1) impaired driving checkpoint per month ;
A minimum of 50% of seat belt initiatives must be conducted at night between the hours of 7:00 p .m . and 7:00 a.m.;
Participation in all "Click It or Ticket" and "Booze It & Lose It" campaigns ;
Participation in any event or campaign as required by the GHSP ;
Attempt to utilize one of the Forensic Tests for Alcohol Branch's Mobile Breath Alcohol Testing (BATMobiles) units
during at least one of the impaired driving checkpoints.
First Quarter (October, November, December)
Conduct 3 nighttime and 3 daytime seat belt initiative
Conduct 3 impaired driving checkpoints
Conduct targeted enforcement at top 3 speed-related crash locations
Provide educational presentation and material to youth
Submit traffic enforcement data to GHSP monthly
Conduct targeted enforcement efforts at the top 3 high fatalities crash locations
Second Quarter (January , February, March)
Conduct 3 nighttime and 3 daytime seat belt initiative
Conduct 3 impaired driving checkpoints
I Conduct targeted enforcement at top 3 speed-related crash locations
I Provide educational presentation and material to youth
Submit traffic enforcement data to GHSP monthly
Conduct targeted enforcement efforts at the top 3 high fatalities crash locations
Third Quarter (April, May , June)
Conduct 3 n ighttime and 3 daytime seat belt initiative
Conduct 3 impaired driving checkpoints
i Conduct targeted enforcement at top 3 speed-related crash locations
Provide educational presentation and material to youth
1 Submit traffic enforcement data to GHSP monthly
---------
Conduct targeted enforcement efforts at the top 3 high fatalities crash locations
Fourth Quarter (July, August, September)
Conduct 3 nighttime and 3 daytime seat belt initiative
Conduct 3 impaired driving checkpoints
Conduct targeted enforcement at top 3 speed-related crash locations
Provide educational presentation and material to youth
Submit traffic enforcement data to GHSP monthly
Conduct targeted enforcement efforts at the top 3 high fatalities crash locations
Attend NCGHSP Traffic Safety Conference
f-----
Note:
1. Submitting grant application is not a guarantee of grant being approved .
~ce form has been submitted , it cannot be changed unless it has a status of "Return".
V ersion 1 .0 Page 6 of 6 111819 HCBOC Page 162
Agenda Item -~_s~---
National Hospice and Palliative Care Month -November 2019
WHEREAS, for more than 40 years, hospice has helped provide comfort and dignity to millions
of people, allowing them to spend their final months at home, surrounded by their loved ones;
WHEREAS, the hospice model involves an interdisciplinary, team-oriented approach to
treatment, including expert medical care, quality symptom control, and comprehensive pain
management as a foundation of care;
WHEREAS, beyond providing physical treatment, hospice attends to the patient's emotional,
spiritual and family needs, and provides family services like respite care and bereavement
counseling;
WHEREAS, palliative care delivers expertise to improve quality of life and relief from pain, can
be provided at any time during an illness, and hospices are some of the best providers of
community-based palliative care;
WHEREAS, in an increasingly fragmented and broken health care system, hospice is one of the
few sectors that demonstrates how health care can -and should -work at its best for its patient;
WHEREAS, every year 1.5 million Americans living with life-limiting illness, and their
families, received care from the nation 's hospice programs in communities throughout the
United States ;
WHEREAS, hospice and palliative care organizations are advocates and educators about
advance care planning that help individuals make decisions about the care they want;
WHEREAS, the Centers for Medicare and Medicaid Services have pledged to put patients first
in all of its programs -including hospice -ensuring a coordinated and patient-led approach to
care, protecting patient choice and access to individualized services based on a patient's unique
care needs and wishes.
NOW, THEREFORE, be it resolved that the Harnett County Board of Commissioners do
hereby proclaim November 2019 as National Hospice and Palliative Care Month and encourage
citizens to increase their understanding and awareness of care at the end of life, discuss their end
of life wishes with their families , and observe this month with appropriate activities and
programs .
Adopted this 18th day of November 2019.
HARNETT COUNTY BOARD OF COMMISSIONERS
C. Gordon Springle, Chairman
Howard L. Penny Jr, Vice-Chairman Barbara McKoy
Joe Miller Mark B. Johnson
www.harn ett.org
111819 HCBOC Page 163
AGENDA ITEM 7
November lR, 2019 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
There are (5) vacancies on this committee.
BOARD OF HEAL TH
There is (1) vacancy for an engineer position on this board.
DANGEROUS DOG COMMITTEE
There is an alternate position on this committee.
HARNETT COUNTY BOARD OF ADJUSTMENT
There are vacancies for alternate members representing District 4 and 5 on this Board.
HARNETT COUNTY PARKS AND RECREATION ADVISORY
There is a vacancy for District 1 and District 5
HARNETT REGIONAL JETPORT COMMITTEE
There is a vacancy for Di strict 4.
IDSTORIC PROPERTIES COMMISSION
There is (1) vacancy for District 3 and (1) vacancy for an alternate on this committee.
LIBRARY BOARD OF TRUSTEES
Cecilia Del Prado would like to serve on this board as District 5 representative.
application attached)
There are vacancies for at-large positions for District 2, District 4 and District 5.
NURSING HOME COMMUNITY ADVISORY COMMITTEE
There are (2) vacancies on this committee.
SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION
There is one vacancy to serve on this board.
111819 HCBOC Page 164
APPLICAT ION TO SERVE ON A BOA RD APPOINT ED BY THE
HARNETT COUNTY BOARD OF COMMISS IO NERS
BOARD: Library Board ofTrustees
NAME: Cecilia C Del Prado
ADD RESS: 855 Cypress Chu rch Road , Cameron , NC 28326
VOT ING DISTRICT: (Please che ck di strict number in which you li ve):
D District I, Com mi ss ioner McKoy's D District 4 , Co mmi ss ioner Sprin gle's
_ District 2, Com mi ssio ner :J{X)V)Son'.r ~istrict 5, Com mi ss ion er Mi ller 's
D Di stri ct 3, Co mmi ssio ner Penn y ·s
TELEPHON E: (HOME) _9_10_-7_o_9-_93_3_s ______ _ (WORK) ----------
PR ESENT OCCUPATION: Retired but am a Seit Employed Mobile Notary
YEARS OF FORM AL ED UCAT ION: _1_4 _____________________ _
CIV IC AND FRATE RNA L ORGANI ZA TIONS IN WHICH YOU HAYE PARTICIPATED:
Rurtans International
Membe r Nationa l Notary Assoc iation . NC Notary Association
P LEASE TELL WHY YOU WO U LD LIKE TO SERVE ON TH E ABOVE LISTED BOARD :
I have always been interested in the L ibrary . Want to help establish a branch in Westeren Harnett County
DATE: /1}-<j-,<C)/{j
****************************************
FOR OFFICE US E ONLY:
DATE RECE IVE D: ----------------------------
DATE FORWARD ED TO COUN TY CO MMISSION ERS : ---------------
.,
111819 HCBOC Page 165
Agenda Item ~ <.<~ Harnett ~ COUNTY NORTH CAROLINA HARNETI COUNTY Recommended 2021-2027 Capital Improvements Program 111819 HCBOC Page 166
Table of Contents Readers GLJide Action Summart, Total Cost of Projects by Year Funding_§_ources Operating Budget 1:ffects Completed Projects Projects: Generc!Lf und Benhaven (former) School Renovation 1 2 3 5 6 7 8 _9 Board of Elections Voting Equipment Replacement 11 Boone Trail School (former) Demolition 12 Emergency (VIPER) Radios Replacement 13 Emergency Medical Services (EMS) Convalescent Transport Unit Replacements 15 Emergency Medical Services (EMS) Emergency Transport Unit Replacements 16 Emergency Medical Services (EMS) Transport Unit Remounts 17 Fleet Management and Replacement System 18 Government Complex Park Development (Current and Future Phases) 19 Greenway Trail Construction Capital Reserve Appropriation 21 Harnett County Resource Center & Library and Department of Social Services (DSS) 23 Harnett County Sheriff's 911 Dispatching Software Replacement 25 Harnett County Sheriffs Detention Center Security Intercom Replacement 26 Harnett County Sheriffs Detention Center Video Surveillance System Upgrade 27 Harnett County Sheriffs Records Software Replacement 28 Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation 29 Harnett Regional Jetport (HRJ) Apron Expansion 30 Neills Creek Tennis Courts and Western Harnett Middle School Ba~eball and Softball Fields Lifil!!ing Northwest Harnett Emergency Radio Tower Replacement Parks Capital Reserve Appropriations Pajriots Park Development (Current and Future Phases) Public Library Radio Frequency Identification (RFID) Installation Sheriff Capital Reserve SociaJ Services and Commons Area Roof Replacement Tax Rea.PQ.raisal Fund Solid Waste Solld_Waste Bulldozer Future Proiects 31 33 33 34 36 38 39 40 41 42 43 111819 HCBOC Page 167
THIS PAGE WAS INTENTIONALLY LEFT BLANK 111819 HCBOC Page 168
Readers Guide Project Budget: The budget for the project as approved by project ordinance or as approved in the FY 2020-2026 CIP. Project Element: Expense Funding Source: Revenue Operating Effect: Impact on Operating Budget. 11/12/2019 Government Complex Park Development (Current and Future Phases) Project Status ~ved-Contra~ Project Totals: Develop Phase 1 of the Government Complex Park, located at 350 Alexander Drive, Lillington. Amenities under construction include two m ultiuse fields, two baseball/softball fields, 1.75 miles of walking trails, canoe/kayak water access, river observation deck, and park infrastructure. Develop Phase 2 as funding allows. Future amenities include a playground, splash pad, additional trails, a picnic shelter, and additional parking. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Construction 643.747 0 600.000 43.747 0 0 0 0 0 0 643.747 Contingency 53.753 0 0 53,753 0 0 0 0 0 0 53,753 Design, Engineering & Construction Ad 102.500 84.501 10,000 7,999 0 0 0 0 0 0 102,500 Total Pro)oct Element 800.000 64,501 610,000 105,499 0 0 0 0 0 0 800.000 Funding Source Grents. Gifts. Etc. 400,000 0 347,250 52.750 0 0 0 0 0 0 400.000 Par1<s Capital Reserve 400,000 84,501 262,750 52,749 0 0 0 0 0 0 400,000 TotaJ Funding source 800.000 84.501 610,000 105,499 0 0 0 0 0 0 800.000 Operating Effect Increased Operating Costs 0 0 0 35.999 47.938 38.512 90,524 69,184 82,224 71,598 435.979 Increased Revenue 0 0 0 -3,000 -3.000 ·3,000 ·3,000 -3,000 -3,000 -3.000 -21,000 Total Operating Effect 0 0 0 32,999 44,938 35,512 87,524 66,184 79,224 68,598 414,979 Define Problem The 2017 Comprehensive Parks and Recreation Master Plan calls for an additional 1209 acres of parkland throughout Harnett County by 2030. The County is below standards for parkland, programming, and indoor facilities. The plan found it will cost nearly $90 million to get the County up to the recommended standards set by the National Parks and Recreation Association. The additional land will increase the park acreage per Harnett County resident. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the other 99 counties. Harnett County currently ranks 90th in picnic shelters, 79th in athletic courts, 88th in playgrounds, 54th in athletic fields, and 51 st in trail miles. This park also begins the connection between the Town of Lillington and the Harnett County Government Complex. It could possibly become part of a greenway system (Harnett County is deficient by 26 miles of greenway trails according to National standards and benchmarking agencies). The county has limited funding for parks and has been setting aside $200,000 per year to fund park improvements. In order to develop all of the amenities at Government Complex Park, the county applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the county. Funds are being used to the amenities listed above. Hurricane Florence caused damage and flooding in the area where the park is located. The state granted a 12-month extension and the project is scheduled to be completed by October 2020. Harnett County 2021-2027 Capital Improvements Program Totals all expenditures and revenues, even those expended or received in previous years. Totals operating costs, but not those spent prior to FY 2019. Page 1 111819 HCBOC Page 169
Action Summary Below is a summary of the status of projects in the CIP. Those that are shown as "approved" have already been approved by the Board of Commissioners, either in the FY 2020-2026 or by separate action and there is no substantial change in the project. New (has not been in a previous CIP) Completed (wholly complete with no remaining expenses) Benhaven (former) School Renovation Board of Elections Voting Equipment Replacement Emergency (VIPER) Radios Replacement Emergency Medical Services (EMS) Convalescent Transport Unit Replacements Greenway Trail Construction Capital Reserve Appropriation Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation Public Library Radio Frequency Identification (RFID) Installation Solid Waste Bulldozer Replacement Approved-No Contracts (approved in a previous CIP; all or part of the main contract has not been executed, but the project may be in design) Emergency Medical Services (EMS) Emergency Transport Unit Replacements Emergency Medical Services (EMS) Transport Unit Remounts Fleet Management and Replacement System Harnett County Sheriffs 911 Dispatching Software Replacement Harnett County Sheriffs Detention Center Security Intercom Replacement Harnett County Sheriffs Detention Video Surveillance System Upgrade Harnett County Sheriffs Records Software Replacement Harnett Regional Jetport (HRJ) Apron Expansion Northwest Harnett Emergency Radio Tower Replacement Parks Capital Reserve Appropriations Sheriff Capital Reserve Social Services and Commons Area Roof Replacement Approved-Contracts Let (approved in a previous CIP; main contract has been executed and project is underway) Government Complex Park Development (Current and Future Phases) Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Patriots Park Development (Current and Future Phases) Tax Reappraisal Fund Boone Trail School (former) Demolition Courthouse HVAC Cooling Towers Replacement Future (the county does not have sufficient data or revenue to schedule the project; the project may be scheduled in future CIP) Anderson Creek Park Development (Future Phases) Boone Trail Park Development Courthouse Shell-Space Upfit Fleet Maintenance Facility Improvement or Replacement Harnett County Sheriffs Detention Center Housing Unit Addition Harnett County Sheriffs Detention Center Kitchen and Laundry Equipment Replacement Harnett County Sheriffs Office and Detention Center Generator Purchase and Installation Harnett Regional Jetport (HRJ) New Terminal Construction HVAC Control Upgrades and Standardization in Multiple Locations Neills Creek Park Roadway Construction Northwest Convenience Center Relocation Northwest Harnett Park Development Old Jail Demolition and Relocation of Building Systems for Emergency Services Public Library Mobile Outreach Vehicle Public Library Western Harnett Service Expansion Shawtown Community Park Development 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 2 111819 HCBOC Page 170
Total Cost of Each Project by Year Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals ill Harnett County Sheriffs 911 Dispatching Software 0 Replacement 497,588 0 0 0 0 0 0 0 497,588 Total 911 0 497,588 0 0 0 0 0 0 0 497,588 General Benhaven (former) School Renovation 0 337,080 0 499,375 0 0 0 0 0 836,455 Board of Elections Voting Equipment Replacement 0 0 0 0 334,278 0 0 0 0 334,278 Boone Trail School (former) Demolition 87,500 140,020 0 0 0 0 0 0 0 227,520 Emergency (VIPER) Radios Replacement 0 0 0 0 0 0 2,869,866 0 0 2,869,866 Emergency Medical Services (EMS) Convalescent 0 0 264,054 0 0 0 0 0 0 264,054 Transport Unit Replacements Emergency Medical Services (EMS) Emergency Transport Unit Replacements 0 0 0 242,162 249,426 0 264,392 544,648 0 1,300,628 Emergency Medical Services (EMS) Transport Unit 0 Remounts 224,512 248,785 128,035 0 135,717 140,099 0 0 877,148 Fleet Management and Replacement System 0 200,000 200,000 200,000 200,000 200,000 0 0 0 1,000,000 Government Complex Park Development (Current and 84,501 Future Phases) 610,000 105,499 0 0 0 0 0 0 800,000 Greenway Trail Construction Capital Reserve 0 0 100,000 100,000 100,000 100,000 100,000 250,000 250,000 1,000,000 Appropriation --Harnett County Resource Center & Library and Department of Social Services (DSS) Addition 1,054,997 16,717,602 8,529,899 0 0 0 0 0 0 26,302.498 Harnett County Sheriffs Detention Center Security 0 Intercom Replacement 0 130,612 0 0 0 0 0 0 130,612 Harnett County Sheriffs Detention Video Surveillance 0 System Upgrade 58,557 0 296,971 0 0 0 0 0 355,528 Harnett County Sheriffs Records Software Replacement 0 139,632 0 0 0 0 0 0 0 139,632 Harnett Regional Jetport (HRJ) Airfield Lighting 0 2,092,668 0 0 Rehabilitation 0 0 0 0 0 2,092,668 Harnett Regional Jetport (HRJ) Apron Expansion 0 296.500 3,423,769 0 0 0 0 0 0 3,720,269 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 3 111819 HCBOC Page 171
Total Cost of Each Project by Year Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Neills Creek Tennis Courts and Western Harnett Middle 0 School Baseball and Softball Fields Lighting 411,000 0 0 0 0 0 0 0 411,000 Northwest Hamett Emergency Radio Tower Replacement 43,992 875,000 0 0 0 0 0 0 0 918,992 ---Parks Capital Reserve Appropriations 750,000 200,000 200,000 200,000 200,000 200,000 200.000 200,000 200,000 2.350.000 Patriots Park Development (Current and Future Phases) 0 347,000 0 0 0 0 0 0 0 347,000 Public Library Radio Frequency Identification (RFID) 0 Installation 0 153,853 0 0 0 0 0 0 153,853 Sheriff Capital Reserve 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,444,489 Social Services and Commons Area Roof Replacement 0 0 0 299.880 0 0 0 0 0 299,880 Tax Reappraisal Fund 0 690.000 690,000 690,000 0 0 0 0 0 2,070,000 Total General 3,865,479 23,789,571 14,496,471 3,106,423 1,533,704 1,085,717 4,024,357 1,444,648 900,000 54,246,370 Solid Waste Solid Waste Bulldozer Replacement 0 400,000 0 0 0 0 0 0 0 400,000 Total Solid Waste 0 400,000 0 0 0 0 0 0 0 400.000 11/12/2019 Hamett County 2021-2027 Capital Improvements Program Page 4 111819 HCBOC Page 172
Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals 911 Fund 0 222,674 0 0 0 0 0 0 0 222,674 Article 44 Capital Reserve 0 220,917 342,377 0 0 0 0 0 0 563,294 Asset Forfeiture Funds 0 139,632 0 0 0 0 0 0 0 139,632 Bond Premium 0 3,847,498 0 0 0 0 0 0 0 3.847,498 Capital Reserves 0 368,084 551,302 670,077 583,704 135,717 2,983,685 544,648 0 5,837,217 General Obligation Bond Proceeds 0 604,508 0 499,375 0 0 0 0 0 1,103,883 Grants, Gifts, Etc. 0 2,515,501 3,249,532 0 0 0 0 0 0 5,765,033 Installment Debt 0 12.615, 101 8,529,899 0 0 0 0 0 0 21,145,000 Parks Capital Reserve 84,501 609,750 52,749 0 0 0 0 0 0 747.000 Sheriff's Capital Reserve 0 58,557 130,612 296.971 0 0 0 0 0 486,140 Solid Waste Fund Balance 0 204,262 0 0 0 0 0 0 0 204.262 Solid Waste Operating Budget 0 195,738 0 0 0 0 0 0 0 195,738 Transfer from General Fund 3,736,986 1,935,023 1,640,000 1,640,000 950,000 950,000 750,000 900,000 900,000 13,402,009 Transfer from the Radio System (VIPER) Capital 43,992 1,149,914 0 0 0 0 166,689 0 0 1,360,595 Utility Fund 0 0 0 0 0 0 123,983 0 0 123,983 Total 3,865.479 24,687,159 14,496,471 3,106,423 1,533,704 1,085,717 4,024,357 1,444.648 900.000 55,143,958 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 5 111819 HCBOC Page 173
Operating Budget Effects The table below shows the combined effect on the operating budget of the recommended projects for the next seven years. Operating effects include debt service, increased operating costs, decreased operating costs, additional revenues, and appropriation of revenue necessary to fund the project. Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 911 Increased Operating Costs 0 0 0 8,399 8,650 8,910 9,177 9,453 9,736 Total 911 0 0 0 8,399 8,650 8,910 9,177 9,453 9,736 General Debt Service 0 457,021 2,000,950 1,958,550 1,916,150 1,868,450 1,815,450 1.762,450 1,709,450 Decreased Costs 0 0 -259,077 -186,189 -186,189 -186, 189 -152,260 -124,240 -124,240 Increased Operating Costs 0 33.700 470,070 587,641 615,026 732,976 703,925 744,001 735,995 Increased Revenue 0 -425 -3,850 -3,850 -3,850 -3,850 -3,850 -3,850 -3,850 Transfer from General Fund 837,500 1,454,532 3,191,634 2,496,761 1,304,583 1,221,441 987,511 540,775 450,000 Total General 837,500 1,944,828 5,399,727 4,852,913 3,645,720 3,632,828 3,350,776 2,919,136 2,767,355 Solid Waste Decreased Costs 0 0 -18,000 -18,000 0 0 0 0 0 Solid Waste Fund Balance 0 204,262 0 0 0 0 0 0 0 Solid Waste Operating Budget 0 195,738 0 0 0 0 0 0 0 Total Solid Waste 0 400,000 -18,000 -18,000 0 0 0 0 0 11/12/2019 Hamett County 2021-2027 Capital Improvements Program Page 6 111819 HCBOC Page 174
Completed Projects The following projects were completed as of June 30, 2019. Project Name Courthouse HVAC Cooling Towers Replacement 11/12/2019 Brief Description Replace HVAC cooling towers at the courthouse, 301 W. Cornelius Blvd, Lillington. The existing coolers are outdated and have had extensive repairs. Scheduling the cooling towers for replacement will help ensure they are replaced before catastrophic failure. Harnett County 2021-2027 Capital Improvements Program Final Project Budget $114,000 Final Cost $101,682 Completion Date 06/11/2019 Page 7 111819 HCBOC Page 175
General Fund Projects 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 8 111819 HCBOC Page 176
Benhaven (former) School Renovation New Renovate the former Benhaven Elementary School, located at 2815 Olivia Road, Sanford, in three phases to provide space for county functions, an early college, and community partner organizations. First, focus on stabilizing the roofs and HVAC systems, which have deteriorated since Harnett County Schools moved out of the building. Second, demolish the cafeteria to provide adequate space for required parking. Finally, obtain a more detailed cost estimate for the remaining work. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Construction 0 0 337,080 0 499,375 0 0 0 0 0 836,455 Total Project Element 0 0 337,080 0 499,375 0 0 0 0 0 836,455 Funding Source Capital Reserves 0 0 143,572 0 0 0 0 0 0 0 143,572 General Obligation Bond Proceeds 0 0 193,508 0 499,375 0 0 0 0 0 692.883 Total Funding Source 0 0 337,080 0 499,375 0 0 0 0 0 836,455 Operating Effect Debt Service 0 0 0 0 0 0 0 0 0 0 0 Increased Operating Costs 0 0 30.200 38.121 47,167 48.583 50,041 51,543 53.090 54.683 373,428 Transfer from General Fund 0 0 0 143,572 0 0 0 0 0 0 143,572 Total Operating Effect 0 0 30,200 181,693 47,167 48,583 50,041 51,543 53,090 54,683 517,000 Define Problem Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. The community has expressed interest in saving and repurposing the old school for a community center, while several county departments, including Parks & Recreation and Harnett County Public Library, have expressed interest in having satellite locations in this part of the county. The county engaged Ellington Design Group to evaluate the buildings on the site and determine the scope of work needed to bring the buildings up to code. A space program and feasibility study will need to be done to determine the full cost of the renovations. After negotiations with the Board of Education, the former school was turned over to the county on September 25, 2019. Another tract was conveyed in October, when it was discovered that it was not included in the original deed. The former Benhaven School campus is in an advantageous location to provide additional County and other services to residents living in the unincorporated areas of western Harnett County. Residents in this part of the County have asked for more engagement from the County and members of the Benhaven Community have expressed an interest in seeing the former campus reused. The following buildings are available on the campus: Building 1: The main school building is 24,662 square feet. No specific purpose has been identified for this building, though preserving the auditorium has been identified as a key concern, since this is one of the largest assembly spaces in the county. This would likely be space reserved for County departments and partner organizations to provide satellite services on the campus. Building 2: The shop/media center building is 6,771 square feet. Immediately after the roof and conditioning issues are addressed, Parks & Recreation would 11112/2019 Harnett County 2021-2027 Capital Improvements Program Page 9 111819 HCBOC Page 177
Benhaven (former) School Renovation New like to move into this building to establish a presence on the campus and to provide space for equipment to maintain the campus. Building 3: The preschool building is 4,670 square feet. Following renovations, which are not yet scheduled in the CIP, the Harnett County Public Library would like to use this space to provide programming, as well as a small collection of materials, much like Boone Trail. Building 4: The cafeteria building is 13,000 square feet and is set to be demolished in FY 2023 so that code-required parking can be provided on the site. The gymnasium building (square footage unknown). Following renovations, which are not yet scheduled in the CIP, Harnett County Schools would like to establish another campus of Harnett Early College. The gym would be shared with Parks and Recreation for use outside school hours. No cost estimate has been obtained for bringing this building up to code or for renovating it. The building is currently not conditioned because the school system removed the HVAC units. Additionally, the site includes athletic fields, which Parks & Recreation would like to use. Improvements to the septic system or connection to county sewer may be needed for future development of the site. Recommended Solution Over three phases, develop the site to preserve most of the existing buildings and renovate them for a branch library, parks maintenance shop, and other county and community uses. First, in FY 2020 stabilize the buildings by conditioning them, repairing the shop roof, replacing the library roof, providing a lock system, and establishing a presence by housing a Parks and Recreation crew on the site. In addition to deterring vandalism, the crew will maintain the grounds. Second, in FY 2023 demolish the cafeteria to provide adequate space for parking. Third, in the future, retain the services of an architect to provide a building program and cost estimate for work needed beyond the code updates specified by Ellington Design. Funds for the architect will need to be budgeted when the Board of Commissioners wants to move forward with the third phase. Alternatives •Do nothing: If nothing is done, the buildings will continue to deteriorate, eventually to the point they cannot be used. The site will become overgrown and vandalism will likely continue, further damaging the buildings. •Demolish all buildings. While this is the most cost-effective solution, it defeats the purpose of the county taking ownership of the site and does nothing to address the community's interest in preserving and repurposing the buildings or departments' interest in providing satellite offices. •Move forward with the recommended solution, explained above. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 10 111819 HCBOC Page 178
Board of Elections Voting Equipment Replacement New Replace 22 voting tabulators and 22 Automark ballot marking devices purchased in 2006, as requested by the Harnett County Board of Elections. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals -Project Element Furnishings & Equipment 0 0 0 0 0 334,278 0 0 0 0 334,278 Total Project Element 0 0 0 0 0 334,278 0 0 0 0 334,278 Funding Source Capital Reserves 0 0 0 0 0 334,278 0 0 0 0 334,278 Total Funding Source 0 0 0 0 0 334,278 0 0 0 0 334,278 Operating Effect Decreased Costs 0 0 0 0 -25,200 -25,200 -25,200 -25,200 -25,200 -25,200 -151,200 Increased Operating Costs 0 0 0 0 0 23,405 24.107 24,830 25,575 26,342 124,259 Transfer from General Fund 0 0 0 167,139 167,139 0 0 0 0 0 334,278 Total Operating Effect 0 0 0 167,139 141,939 -1.795 -1,093 -370 375 1,142 307,337 Define Problem In 2006 the Board of Elections used state and federal funds to purchase 22 M100 voting tabulators and 22 Automark ballot marking devices from Elections Systems & Software (ES&S). The machines have a useful life of 10 to 15 years and are nearing the end of this period. While ES&S will continue to service and repair the voting machines, the company has developed new voting machines, which have been certified by the State Board of Elections. Two other companies have been certified as well. As North Carolina counties replace their aging voter equipment, ES&S will likely change its focus to the new products. In the future it may become difficult to service the county's existing equipment if replacement parts can no longer be obtained. Although, the Elections Office has not had any machine failures yet, ES&S is having to repair more issues such as replacing batteries, clock chips, scanner bars, etc. The current vendor (ES&S) is still willing to maintain as long as replacement parts are available; however, the majority of counties are in the process of upgrading or will be soon. Recommended Solution The Board of Elections requests that the county fund the replacement of existing voting equipment before it starts to fail. In order to move forward with purchasing new equipment, the State Board of Elections requires that the county Board of Elections follow this process: 1) view a demonstration of the certified voting equipment at a public meeting; 2) make a preliminary recommendation to the Board of Commissioners; 3) test the equipment in at least one precinct during an election; 4) seek approval by the State Board of Elections after the test; and 5) make a final recommendation to the Board of Commissioners. The Elections Director recommends completing steps 1 and 2 at the beginning of FY 2022 so that the Board of Elections can test the equipment in the October or November 2021 municipal elections. The goal is to complete the process and have it ready for use during the 2022 primary election. Alternatives While the county can continue to repair existing equipment as long as replacement parts are available, the equipment is nearing the end of its useful life. Because of the five-step process to obtain approval for voting machines explained below, the county should plan the purchase and cannot decide in a short timeframe that it must be replaced. The State Board of Elections has certified three vendors. The local Board of Elections will hold a demonstration from these vendors as a first step in its process to replace the existing equipment. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 11 111819 HCBOC Page 179
Boone Trail School {former) Demolition Completed Demolish the former Boone Trail Elementary School, located at 8500 Old US 421, Lillington, which was destroyed by fire May 4, 2019. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Construction 225,000 87,500 132,500 0 0 0 0 0 0 0 220,000 Other Contracted Services 14,000 0 7,520 0 0 0 0 0 0 0 7,520 Total Project Element 239,000 87,500 140,020 0 0 0 0 0 0 0 227,520 Funding Source Transfer from General Fund 239,000 87,500 140,020 0 0 0 0 0 0 0 227,520 Total Funding Source 239,000 87,500 140,020 0 0 0 0 0 0 0 227,520 Operating Effect Transfer from General Fund 0 87,500 140,020 0 0 0 0 0 0 0 227,520 Total Operating Effect 0 87,500 140,020 0 0 0 0 0 0 0 227,520 Define Problem The former Boone Trail School was vacated in 2010. The media center and gymnasium were converted into the Boone Trail Community Center & Library, which opened to the public in 2017, however preservation of the original two-story structure was determined not to be cost effective. The County was working with Preservation NC, which was planning to market the property for restoration and redevelopment by the private sector. The 40,000-square-foot building was destroyed by fire May 4, 2019. The structure was condemned following the fire and demolition was determined to be the only option. The site was secured and estimates were obtained for removal of the unsafe structure. County staff worked with community members who desired to see the front entrance of the structure preserved to serve as a future entrance to a park. Recommended Solution The demolition of the school was completed on September 16, 2019 at a cost of $225,150. A portion of the front entrance was preserved and has since been sealed to prevent deterioration. The limestone Boone Trail High School sign, which sat atop the entrance, has been removed and preserved for future use. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 12 111819 HCBOC Page 180
Emergency (VIPER) Radios Replacement New Replace 298 mobile and 288 portable radios before July 1, 2025 when the state will require the existing radios be upgraded. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Years: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Furnishings & Equipment 0 0 0 0 0 0 0 2,869,866 0 0 2,869,866 Total Project Element 0 0 0 0 0 0 0 2.869,866 0 0 2,869,866 Funding Source Capital Reserves 0 0 0 0 0 0 0 2,579,194 0 0 2,579,194 Transfer from the Radio System (VIPE 0 0 0 0 0 0 0 166,689 0 0 166,689 Utility Fund 0 0 0 0 0 0 0 123,983 0 0 123,983 Total Funding Source 0 0 0 0 0 0 0 2.869,866 0 0 2,869,866 Operating Effect Transfer from General Fund 0 0 0 515,839 515,839 515,839 515.839 515,838 0 0 2,579,194 Total Operating Effect 0 0 0 515,839 515,839 515,839 515,839 515,838 0 0 2.579, 194 Define Problem Harnett County invested in the VIPER emergency radio system in 2013 and purchased radios for all emergency responders, including fire departments and towns. The radios will be at the end of their useful life in 2025. Motorola has stated it will end support of the radios in 2023, meaning that radios will be repaired only as long as replacement parts can be found. In the meantime, the county was just notified that the state is requiring that all radios on the VIPER network be upgraded by July 1, 2025 to receive time division multiple access (TOMA) programming. TOMA essentially divides each channel on the VIPER system into two separate talk paths and reduces the number of new frequencies that will be needed in the future. None of the radios originally purchased in 2013 comply with this requirement. A few radios have been purchased recently that meet this requirement. The state upgrade is dependent on the General Assembly appropriating funds for the Highway Patrol to upgrade its radios. Recommended Solution Fund the replacement of only county government radios, with Harnett Regional Water paying for its own radio replacements. Begin setting aside funds in FY 2021 and continue contributing to capital reserve for the following four years so that radios can be replaced before July 1, 2025. Monitor the state budget to determine if funds have been appropriated for the Highway Patrol. Notify outside agencies of the requirement to upgrade radios and invite them to partner with the county in obtaining the best pricing to replace their radios, if they wish to fund replacement. Alternatives •Upgrade the radios to be TOMA compliant and postpone replacement of radios to a later date. This option requires the county to spend approximately $300,000 to upgrade radios that will essentially be at the end of their useful life and will need replacement soon after the upgrade. By selecting this option, the county would spend $300,000 to upgrade the radios, then turn around and spend $2.5 million to replace them. •Upgrade or replace radios purchased for outside entities. Even though the county purchased 673 radios initially for outside entities, the responsibility for maintaining and replacing them falls to the outside entities. Otherwise, the county's costs will be an additional $3 million for replacement and $350,000 for upgrades, a burden the county simply does not have the resources to bear. The county charges these agencies a $25/radio/month fee. However, these funds, 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 13 111819 HCBOC Page 181
Emergency (VIPER) Radios Replacement New which have a balance of approximately $200,000, are to be used to maintain the VIPER and paging systems owned by the county, including towers, VHF equipment, generators, mowing, HVAC repairs, etc. The fees are not collected to maintain or upgrade radios. Therefore, it is the county's position that the other agencies (towns, fire departments, and rescue agencies) will be responsible for the cost of the upgrade or replacement, not the county. Fire and rescue agencies have been notified of the state's requirement through Emergency Management. •Replace county-owned radios ahead of the July 1, 2025 deadline. This option ensures the county maintains reliable equipment that is supported and complies with the state's deadline for compatibility with TOMA programming. It avoids the additional cost of upgrading the radios. Finally, if outside agencies are notified of the county's intent to purchase replacement radios in this timeframe, those agencies could partner with the county in obtaining the best pricing. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 14 111819 HCBOC Page 182
Emergency Medical Services {EMS) Convalescent Transport Unit Replacements New Purchase two smaller, transit-van-style vehicles for non-emergency transport and move the existing ambulances to emergency transport in order to save on future emergency vehicle remounts and operating costs. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Vehicle 0 0 0 264,054 0 0 0 0 0 0 264,054 Total Project Element 0 0 0 264,054 0 0 0 0 0 0 264.054 Funding Source Capital Reserves 0 0 0 264,054 0 0 0 0 0 0 264,054 Total Funding Source 0 0 0 264,054 0 0 0 0 0 0 264.054 Operating Effect Decreased Costs 0 0 0 -186,341 -72,409 -72,409 -72,409 -38,480 -10,460 -10,460 -462,968 Transfer from General Fund 0 0 0 264,054 0 0 0 0 0 0 264,054 Total Operating Effect 0 0 0 77.713 -72,409 -72,409 -72,409 -38,480 -10,460 -10,460 -198,914 Define Problem The county's non-emergency transport unit currently runs two ambulance-style vehicles for non-emergency transports and each averages 84,000 miles per year. Transit-style vans would be cheaper to operate and are sufficient for non-emergency transports. By purchasing two vans, the ambulance-style vehicles can be moved to emergency transport. This move will save on future remount costs. The department estimates it will save approximately $1.5 million in today's dollars by avoiding 12 remounts. The vans only cost $128,291 each in today's dollars, a savings of $1.2 million. While call volumes in non-emergency transport have been relatively stable, calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018.Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. Recommended Solution Purchase two vans for non-emergency transport and move the ambulances to emergency transport. Alternatives •Do nothing. The county could continue to operate ambulance-style vehicles for non-emergency transport and forego the operational savings and capital savings by avoiding ambulance remounts. •Purchase two transit-style vans for non-emergency transport and move the ambulances to emergency transport to forego 12 future ambulance remounts and save approximately $5,000 per year per vehicle on operating costs. Relation to Other Projects Substantial cost savings can be realized in the ambulance remount project. Over the seven-year CIP, three remounts can be avoided for a cost savings of approximately $390,433. 11/12/2019 Hamett County 2021-2027 Capital Improvements Program Page 15 111819 HCBOC Page 183
Emergency Medical Services (EMS) Emergency Transport Unit Replacements Approved-No Contracts Replace five emergency transport units in accordance with the Emergency Medical Services vehicle replacement policy. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Furnishings & Equipment 108,596 0 0 0 75,154 77,407 0 82,052 169,028 0 403,641 Vehicle 1,109,338 0 0 0 167,008 172,019 0 182,340 375,620 0 896,987 Total Project Element 1,217.934 0 0 0 242,162 249,426 0 264,392 544,648 0 1,300,628 Funding Source Capital Reserves 1,217,933 0 0 0 242,162 249,426 0 264,392 544,648 0 1,300,628 Total Funding Source 1,217,933 0 0 0 242.162 249,426 0 264,392 544,648 0 1,300,628 Operating Effect Transfer from General Fund 0 0 0 347,876 347,876 226,795 143,653 143,653 90,775 0 1,300,628 Total Operating Effect 0 0 0 347,876 347,876 226,795 143,653 143,653 90,775 0 1,300,628 Define Problem Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018.Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. The EMS vehicle replacement policy provides that ambulances will be remounted at five years and no more than twice afterwards, up to a maximum of 15 years. Vehicles are replaced at 15 years with almost 700,000 miles. Over the seven-year timeframe of the CIP, five emergency transport vehicles are projected to meet the threshold for replacement. Having safe reliable vehicles is critical to EMS's operations. Recommended Solution Replace one vehicle in FY 2022, one in FY 2023, one in FY 2025 and two in FY 2026, in accordance with the vehicle replacement policy. Alternatives •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Replace vehicles every 15 years, in accordance with the vehicle replacement policy. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 16 111819 HCBOC Page 184
Emergency Medical Services (EMS) Transport Unit Remounts Approved-No Contracts Remount transport units in accordance with the EMS vehicle replacement policy to extend the useful life of the vehicles. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals -Project Element Contingency 69,082 0 18,725 18,540 9,540 0 10,112 10,726 0 0 67,643 Other Contracted Services 99,180 0 18,540 44,849 23,097 0 24,483 25,218 0 0 136.187 Vehicle 690,814 0 187,247 185,396 95,398 0 101,122 104,155 0 0 673.318 Total Project Element 859,076 0 224,512 248,785 128,035 0 135,717 140,099 0 0 877,148 Funding Source Capital Reserves 859,076 0 224,512 248,785 128,035 0 135,717 140,099 0 0 877,148 Total Funding Source 859,076 0 224,512 248,785 128,035 0 135.717 140,099 0 0 877.148 Operating Effect Transfer from General Fund 0 0 224,512 374,751 125,967 61,949 61.949 28,020 0 0 877,148 Total Operating Effect 0 0 224,512 374,751 125,967 61,949 61,949 28,020 0 0 877,148 Define Problem Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018.Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. Completing replacing ambulances is costly at approximately $157,000 in today's dollars. The EMS vehicle replacement policy provides that ambulances will be remounted at five years and no more than twice afterwards, up to a maximum of 15 years. Currently, vehicles are normally remounted twice, at five years and at 10 years. Vehicles are replaced at 15 years with almost 700,000 miles. Remounting includes replacing the vehicle chassis and renovating the ambulance "box" with new floors, cabinets, etc. Remounting is approximately $115,000 less than replacing a vehicle, so remounting twice over the life of the vehicle saves approximately $230,000. Having safe reliable vehicles is critical to EMS's operations. Remounting vehicles provides a more cost effective way for ensuring this. Recommended Solution Remount two vehicles in FY 2021 and one each in FY 2022, 2024, and 2025. Alternatives •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Replace vehicles every five years. This is a more costly option that does not take full advantage of the useful life of ambulances. •Remount vehicles in accordance with the vehicle replacement policy. This option provides the most cost effective strategy for ensuring safe, reliable emergency vehicles. Relation to Other Projects If the purchase of transit-style vans for non-emergency transports is approved, three of the planned remounts can be avoided at a cost savings of $390,433. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 17 111819 HCBOC Page 185
Fleet Management and Replacement System Approved-No Contracts Continue a program to replace non-emergency county vehicles in a standardized way that minimizes maintenance costs and maximizes revenue by selling vehicles at the end of the powertrain warranty period (typically, five years and 60,000 miles). Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Transfer to Capital Reserve 1,000,000 0 200,000 200,000 200,000 200,000 200,000 0 0 0 1,000,000 Total Project Element 1,000,000 0 200.000 200,000 200,000 200.000 200,000 0 0 0 1.000,000 Funding Source Transfer from General Fund 1,000,000 0 200,000 200,000 200,000 200,000 200,000 0 0 0 1,000,000 Total Funding Source 1,000,000 0 200,000 200,000 200,000 200,000 200,000 0 0 0 1,000,000 Operating Effect Transfer from General Fund 0 0 200,000 200,000 200,000 200,000 200,000 0 0 0 1,000,000 Total Operating Effect 0 0 200,000 200,000 200,000 200.000 200,000 0 0 0 1,000,000 Define Problem During the recession, the county postponed vehicle purchases except in cases of emergency. Two years ago, before beginning a systematic program to replace its aging fleet, the county owned 53 non-emergency vehicles. The average model of the fleet was 2008 and the average mileage was 114,815. Vehicles were sold traditionally at auction at the end of their useful life and brought in an average of only $2,385. The county had no vehicle standards, so departments were free to purchase any vehicle type within budget without regard for fuel efficiency and the capability of the county garage to service the vehicles. Recommended Solution The county is in Year 2 of a self-leasing program. Using a point-based system to decide on the priority of replacements, the county has purchased 16 vehicles and is leasing them back to departments at a total lease rate of $67,081 per year. Efforts to sell vehicles have improved by advertising on GovDeals, which has generated 1,111 bids on county vehicles. To set up the program, $200,000 has been set aside annually for vehicle purchases. Lease rates were determined based on information from other jurisdictions without a full financial model to ensure the program can become self sustaining within five years. Work to develop a financial model for the fleet replacement program is recommended. In the meantime, the county should continue the $200,000 annual contribution. Alternatives •Do nothing. Failure to replace the fleet will eventually mean more vehicles out of service, staff down-time and impact on customer service. Vehicles will continue to accumulate mileage and will be sold when they essentially have no value. Vehicle replacement decisions will continue to be made ad hoc without regard for fuel efficiency and service capabilities. ·Contract for a vehicle leasing program. The county was approached by a company that offers a leasing solution. For a set amount each year, new vehicles will be provided and replaced while the vehicles still have value. While providing a newer fleet of vehicles, the leasing program was very costly and the staff attorney had concerns about how the lease was proposed. •Adopt a "self-leasing" strategy to centralize management of fleet purchases and base replacement decisions on a rational, point-based system. Standardize the types of vehicles being bought so that the garage staff can improve proficiency and achieve economies of scale in purchasing parts. Consider fuel efficiency as a factor in deciding which new vehicles to buy. Lease these new vehicles back to departments at a standard lease rate and use this revenue to sustain the program long term. Aggressively market and sell vehicles before they have exhausted their useful life to maximize resale value. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 18 111819 HCBOC Page 186
Government Complex Park Development (Current and Future Phases) Approved-Contracts Let Develop Phase 1 of the Government Complex Park, located at 350 Alexander Drive, Lillington. Amenities under construction include two multiuse fields, two baseball/softball fields, 1. 75 miles of walking trails, canoe/kayak water access, river observation deck, and park infrastructure. Develop Phase 2 as funding allows. Future amenities include a playground, splash pad, additional trails, a picnic shelter, and additional parking. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals -Project Element Construction 643.747 0 600,000 43,747 0 0 0 0 0 0 643.747 Contingency 53.753 0 0 53,753 0 0 0 0 0 0 53,753 Design, Engineering & Construction Ad 102.500 84,501 10,000 7,999 0 0 0 0 0 0 102,500 Total Project Element 800,000 84,501 610,000 105,499 0 0 0 0 0 0 800,000 Funding Source Grants. Gifts, Etc. 400,000 0 347,250 52,750 0 0 0 0 0 0 400,000 Parks Capital Reserve 400,000 84,501 262,750 52.749 0 0 0 0 0 0 400,000 Total Funding Source 800,000 84,501 610,000 105,499 0 0 0 0 0 0 800,000 Operating Effect Increased Operating Costs 0 0 0 35,999 47,938 38,512 90,524 69,184 82.224 71.598 435.979 Increased Revenue 0 0 0 -3,000 -3,000 -3,000 -3.000 -3.000 -3.000 -3.000 -21,000 Total Operating Effect 0 0 0 32,999 44,938 35,512 87,524 66,184 79,224 68,598 414,979 Define Problem The 2017 Comprehensive Parks and Recreation Master Plan calls for an additional 1209 acres of parkland throughout Harnett County by 2030. The County is below standards for parkland, programming, and indoor facilities. The plan found it will cost nearly $90 million to get the County up to the recommended standards set by the National Parks and Recreation Association. The additional land will increase the park acreage per Harnett County resident. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the other 99 counties. Harnett County currently ranks 90th in picnic shelters, 79th in athletic courts, 88th in playgrounds, 54th in athletic fields, and 51 st in trail miles. This park also begins the connection between the Town of Lillington and the Harnett County Government Complex. It could possibly become part of a greenway system (Harnett County is deficient by 26 miles of greenway trails according to National Standards and benchmarking agencies). The county has limited funding for parks and has been setting aside $200,000 per year to fund park improvements. In order to develop all of the amenities at Government Complex Park, the county applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the county. Funds are being used to the amenities listed above. Hurricane Florence caused damage and flooding in the area where the park is located. The state granted a 12-month extension and the project is scheduled to be completed by October 2020. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 19 111819 HCBOC Page 187
Government Complex Park Development (Current and Future Phases) Approved-Contracts Let Recommended Solution Continue construction of Phase 1 of the Government Complex Park and use PARTF grant to leverage county dollars. This Park will increase the amount of established parkland within the County and move us closer the to the recommended national standards. In the future, as funding allows, construct additional amenities including a playground, splash pad, additional trails, a picnic shelter, and additional parking. Alternatives Do nothing. This is not really an option since the county has already signed the grant agreement and awarded contracts for grading and trail construction. To not move forward with the project would jeopardize the grant funds to offset these costs, as well as hinder the county's ability to obtain future PARTF grants. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 20 111819 HCBOC Page 188
Greenway Trail Construction Capital Reserve Appropriation New Annually, set aside funds for greenway construction after a greenway master plan has been developed. Leverage the county's funds by seeking grant funds to offset costs. Where feasible, ask developers to construct portions of greenways in lieu of the recreation exaction fee. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Transfer to Capital Reserve 0 0 0 100,000 100,000 100,000 100,000 100,000 250,000 250,000 1,000,000 Total Project Element 0 0 0 100,000 100,000 100,000 100,000 100,000 250,000 250,000 1,000,000 Funding Source Transfer from General Fund 0 0 0 100,000 100,000 100,000 100,000 100,000 250,000 250,000 1,000,000 Total Funding Source 0 0 0 100,000 100,000 100,000 100,000 100,000 250,000 250,000 1,000,000 Operating Effect Transfer from General Fund 0 0 0 100,000 100,000 100,000 100,000 100,000 250,000 250,000 1,000,000 Total Operating Effect 0 0 0 100,000 100,000 100,000 100,000 100,000 250,000 250,000 1.000.000 Define Problem Harnett County's only existing greenway trail is the seven-mile Dunn-Erwin Rail Trail. According to the Parks and Recreation Master Plan, the county is deficient by 26 miles of greenways. With projected population growth, the county will be deficient by 36 miles in 2030. The 2015 Comprehensive Plan and 2017 Parks and Recreation Plan pointed to the need for more county greenways. Greenways are corridors of protected open space that often link nature preserves, parks, schools, and communities together. In 2017 when the Harnett County Parks and Recreation Comprehensive Master Plan was developed, an integrated system of trails and sidewalks was one of the key amenities that continued to be mentioned throughout public meeting. The statistically valid survey that was conducted as part of the Comprehensive Master Plan concluded that a Greenway Trail system was one of the top priorities of the county. The survey also concluded that walking for exercise was the highest program priority for adults and second highest for youth. National standards recommend 0.2 miles of greenway trails per 1,000 residents. Harnett County currently has 0.04 miles of greenway trail per 1,000 residents, which is only one-fifth of the national standard. Greenways are usable by all residents regardless of age, race, gender, or income level and provide direct physical and mental stimulation through physical exertion and engaging nature. Greenways promote healthy living, provide environmental benefits, and preserve nature. Greenways have the opportunity to increase property values and create economic impacts. A housing development in Apex, NC increased the price of the homes adjacent to the greenway by $5,000 and those homes were still the first to sell (Rails to Trails Conservancy: Economic Benefits of Trails and Greenways). Trail networks can also provide alternative transportation links to allow citizens to access parks, schools, and towns/cities without having to drive. A Greenway Master Plan should be the first step in addressing this need. The plan would identify specific greenway corridors. In doing so, it would allow the county to require land reservation or trail construction by developers (in lieu of paying recreation fees). It would also assist the county in determining where greenway connections should go as new developments continue to be built in portions of the County, specifically in northwest Harnett, where greenway connections could be made with Wake County's greenway system. The Parks and Recreation Director is asking for funds for the master plan and a feasibility study to establish costs. Beginning in FY 2021, he is requesting that a capital reserve be established for accumulating funds that could be used for greenway development. The fund would be used to match grants. He is requesting approximately $150,000 to $200,000 per year. The state has estimated that on average greenways cost $1 million per mile to construct. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 21 111819 HCBOC Page 189
Greenway Trail Construction Capital Reserve Appropriation Recommended Solution Completing the master plan and setting aside funds for greenway development beginning in FY 2021 is recommended. Actual greenway construction will be contingent on the county receiving matching grant funds. Alternatives New •Do nothing. If nothing is done, the County will continue to fall behind national standards for greenway trails, which provide higher quality of life for residents and have the potential to increase tourism. •Complete the master plan for greenway development, but delay setting aside funding. This action would like cause land prices and development costs to increase in the future. Delaying funding also means the county might not be able to move forward with partnerships with developers and neighboring jurisdictions. •Complete the master plan and begin setting aside funds for greenway development. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 22 111819 HCBOC Page 190
Harnett County Resource Center & Library and Department of Social Approved-Contracts Let Services (DSS) Addition Construct a 57,000-square-foot government resource center and library located at 455 McKinney Parkway, Lillington. The building will include space for a new Harnett County Public Library, 3,822 square feet of training space, veterans services, administration, finance, legal, human resources, parks and recreation, and board of commissioner's meeting rooms. The project will also include a 10,000-square-foot addition to the existing social services building to house the child support enforcement division that is currently located in rental space in Erwin. This project also consists of major site work to include new access roads and parking areas. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Architectural Design & Construction Ad 1,866,337 592,901 808,002 465,434 0 0 0 0 0 0 1,866,337 Construction 22,463,344 367,021 15,174,279 6,922,044 0 0 0 0 0 0 22,463,344 Contingency 292,552 0 200,000 92,552 0 0 0 0 0 0 292,552 Engineering 141,944 60,159 60,000 21,785 0 0 0 0 0 0 141,944 Financing Costs 390,265 0 390,265 0 0 0 0 0 0 0 390,265 Furnishings & Equipment 1,000.000 0 0 1,000,000 0 0 0 0 0 0 1,000.000 Other Contracted Services 105,000 34,916 42,000 28,084 0 0 0 0 0 0 105,000 Sewer Development Fees 43,056 0 43,056 0 0 0 0 0 0 0 43,056 Total Project Element 26,302,498 1,054,997 16,717,602 8,529,899 0 0 0 0 0 0 26,302,498 Funding Source Bond Premium 3,847,498 0 3,847,498 0 0 0 0 0 0 0 3,847,498 Installment Debt 21,145,000 0 12,615,101 8,529,899 0 0 0 0 0 0 21,145,000 Transfer from General Fund 1,310,000 1,054,997 255,003 0 0 0 0 0 0 0 1,310,000 Total Funding Source 26,302,498 1,054,997 16,717,602 8,529,899 0 0 0 0 0 0 26,302,498 Operating Effect Debt Service 0 0 457,021 2,000,950 1,958,550 1,916,150 1,868,450 1,815,450 1,762,450 1,709,450 13,488,471 Decreased Costs 0 0 0 -34,309 -68,580 -68,580 -68,580 -68,580 -68,580 -68,580 -445,789 Increased Operating Costs 0 0 0 353,771 423,657 444,390 454,769 465,420 476,351 486,436 3,104,794 Total Operating Effect 0 0 457,021 2,320,412 2,313,627 2,291,960 2,254,639 2,212,290 2,170,221 2,127,306 16,147,476 Define Problem Harnett County is one of the fastest growing counties in North Carolina. The County's population has nearly doubled since 1990 and is projected to add another 40,000 residents in the next 20 years. The result is an increased demand for County services and numerous departments are out of space to grow and meet this demand including DSS and the Harnett County Public Library. The County has had to pay to rent space to house certain functions. County departments are also spread out across Lillington and beyond, which makes it inconvenient and frustrating for citizens to navigate and do business with the County. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 23 111819 HCBOC Page 191
Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Recommended Solution Approved-Contracts Let Complete this project. This project has been approved for debt-financing through the issuance of Limited Obligation Bonds by the NC Local Government Commission and bonds were sold on September 18, 2019. The building construction was bid in August 2019 and construction of the building is currently underway and expected to be complete in early 2021. The project accomplishes a number of important objectives, including centralizing county functions for improved customer service. Alternatives •As an alternative to building the Resource Center & Library and expanding the existing DSS facility, the County could do nothing and continue renting space, however this would not address the problems described above, and would put the County even further behind in addressing these issues. •Not allowing departments to grow to accommodate increased service demands is another option, however this would put an unattainable workload on existing employees, leading to greater inefficiency, morale issues for staff, and frustration from citizens. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 24 111819 HCBOC Page 192
Harnett County Sheriff's 911 Dispatching Software Replacement Approved-No Contracts Upgrade the County's 911 Software to the latest version to improve emergency service dispatch, to continue to receive support from the vendor, and to join the statewide emergency services network. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Software & Implementation 520,000 0 362,728 0 0 0 0 0 0 0 362,728 Software Maintenance 0 0 134,860 0 0 0 0 0 0 0 134,860 Total Project Element 520,000 0 497,588 0 0 0 0 0 0 0 497,588 Funding Source 911 Fund 78,397 0 222,674 0 0 0 0 0 0 0 222,674 Transfer from the Radio System (VIPE 441,603 0 274,914 0 0 0 0 0 0 0 274,914 Total Funding Source 520,000 0 497,588 0 0 0 0 0 0 0 497,588 Operating Effect Increased Operating Costs 0 0 0 0 8,399 8,650 8,910 9,177 9,453 9,736 54,325 Total Operating Effect 0 0 0 0 8,399 8,650 8,910 9,177 9,453 9,736 54,325 Define Problem The existing computer-aided dispatch (CAD) software is out of date. The software does not allow the 911 center to receive videos and pictures sent by text message. The existing system does not accurately track vehicle locations, so that the closest responder can be dispatched. The vendor is no longer adding features or upgrading the existing software. Meanwhile, the state is implementing a new statewide IP network for emergency services, but the existing CAD software is not compatible with the new network. According to the state's website on the project, the new network: "routes 911 calls based on the caller's location, as opposed to the wireless tower that received the 911 calls; delivers text-to-911 in a reliable way with the same priority as a 911 call; delivers video-to-911; provides for 911 call load sharing among PSAPs during emergencies, so that when a storm overloads one PSAP, a neighboring PSAP can automatically receive overflow calls; and provides accurate, reliable, and timely location information for 911 telecommunicators and field responders, especially for wireless and other nomadic 911 callers." Recommended Solution Upgrade the existing software to the latest version to keep data migration, setup and training as simple as possible. Alternatives •Do nothing: Failure to upgrade the software will mean the county cannot meet state and national standards for receiving 911 calls and will not be able to join the statewide network. Since the vendor is no longer upgrading this version of the software, future support may not be available. •Replace the existing software with a new CAD product: While a comprehensive evaluation of CAD systems had not been conducted, switching to an entirely new system will require much more training and implementation services, a time-consuming process. The county would like to join the state network as soon as the new software is implemented. •Upgrade the existing software to the latest version. This alternative is recommended. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 25 111819 HCBOC Page 193
Harnett County Sheriff's Detention Center Security Intercom Replacement Replace the intercom system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 -Project Element Contingency 0 0 0 6,220 0 0 Furnishings & Equipment 133,560 0 0 124,392 0 0 Total Project Element 133,560 0 0 130,612 0 0 Funding Source Sheriffs Capital Reserve 133,560 0 0 130,612 0 0 Total Funding Source 133,560 0 0 130,612 0 0 Define Problem Approved-No Contracts Year 4: Year 5: Year 6: Year 7: Project FY 2024 FY 2025 FY 2026 FY 2027 Totals 0 0 0 0 6,220 0 0 0 0 124,392 0 0 0 0 130,612 0 0 0 0 130,612 0 0 0 0 130,612 The existing system, installed when the jail opened in 2009, is nearing the end of life. The manufacturer was sold and the equipment is no longer being made. Replacement parts are difficult to find, though parts have been obtained to date. The intercom system is critical for the Detention Center, as it allows communication to and from the master control station to detention officers and housing units, which is required by state regulations. Recommended Solution Purchase a new intercom system, as requested by the Sheriff's Office in FY 2021, utilizing funds from the Sheriff's Capital Reserve. The reserve has a balance of $422,346 currently, before an additional transfer of $450,000 is made in FY 2020. Alternatives Do nothing. If nothing is done and the system fails, the jail will be without a system critical for its operation. Relation to Other Projects If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $10,000 per year in debt service. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 26 111819 HCBOC Page 194
Harnett County Sheriff's Detention Center Video Surveillance System Upgrade Approved-No Contracts Replace the DVRs for the video surveillance system immediately, using funds currently allocated for kitchen equipment and upgrade the remainder of the video surveillance system in the Harnett County Detention Center, in FY 2022. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Furnishings & Equipment 316,100 0 58,557 0 296,971 0 0 0 0 0 355,528 Total Project Element 316,100 0 58,557 0 296,971 0 0 0 0 0 355,528 Funding Source Sheriffs Capital Reserve 316,100 0 58,557 0 296,971 0 0 0 0 0 355,528 Total Funding Source 316,100 0 58,557 0 296,971 0 0 0 0 0 355,528 Define Problem The detention opened in 2009 with the existing video surveillance system. As it reaches the end of its useful life, the manufacturer no longer supports the system and replacement parts are difficult to find. The DVRs, which record the video, have been failing to the point that no backups are available. The Sheriff's Office is requesting that funds previously allocated for kitchen equipment be moved to this project and DVRs purchased in FY 2020. The upgrade of the remainder of the video surveillance system can occur as previously scheduled in FY 2022. Recommended Solution Replace the DVRs immediately by diverting funds from the kitchen equipment replacement project and replace the remainder of the video surveillance system in FY 2022 using funds from the Sheriff's Capital Reserve. The reserve has a balance of $422,346 before an additional transfer of $450,000, which is scheduled for FY 2020. Alternatives •One alternative is to purchase the DVRs when the entire system is replaced, but this will leave the equipment vulnerable to failure without adequate backups. •Do nothing. Failure to replace the system could result in the video system no longer operating. The system is required by state law and protects the county by providing video in investigating inmate complaints, etc. Relation to Other Projects If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $20,000 per year in debt service. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 27 111819 HCBOC Page 195
Harnett County Sheriffs Records Software Replacement Approved-No Contracts Replace the records management system (RMS) software. The existing software has not been upgraded in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriffs Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Furnishings & Equipment 0 0 3,937 0 0 0 0 0 0 0 3,937 Software Implementation 0 0 133,195 0 0 0 0 0 0 0 133,195 Software License 133,900 0 2,500 0 0 0 0 0 0 0 2,500 Total Project Element 133,900 0 139,632 0 0 0 0 0 0 0 139,632 Funding Source Asset Forfeiture Funds 133,900 0 139,632 0 0 0 0 0 0 0 139,632 Total Funding Source 133,900 0 139,632 0 0 0 0 0 0 0 139,632 Define Problem The existing software has not been upgraded or replaced in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriff's Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Recommended Solution Upgrade the existing software to a new version. The Board of Commissioners has approved a budget amendment for the Sheriff to use asset forfeiture funds to cover the cost of the software. It is scheduled to be upgraded in FY 2020. Alternatives The Sheriff's Office has evaluated other software products and determined that remaining with the current vendor is much more cost effective. Aside from the age of the software, it has worked well. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 28 111819 HCBOC Page 196
Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation New Rehabilitate the airfield lighting system and relocate the automated weather observing system (AWOS) at HRJ, located at 615 Airport Road, Erwin, by installing conduit and replacing all lighting to ensure flight safety. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Construction 0 0 1,804,668 0 0 0 0 0 0 0 1,804,668 Contingency 0 0 108,000 0 0 0 0 0 0 0 108,000 Design. Engineering & Construction Ad 0 0 180,000 0 0 0 0 0 0 0 180,000 Total Project Element 0 0 2,092,668 0 0 0 0 0 0 0 2,092.668 Funding Source Article 44 Capital Reserve 0 0 191,267 0 0 0 0 0 0 0 191.267 Grants. Gifts. Etc. 0 0 1,901.401 0 0 0 0 0 0 0 1,901.401 Total Funding Source 0 0 2,092,668 0 0 0 0 0 0 0 2.092,668 Define Problem HRJ's lighting system was installed 25 to 30 years ago. The lighting was laid directly in the ground without being protected by conduit, which is not the standard for how lighting should be installed. This poor construction has caused numerous problems with shorts and open circuits. The lighting system is vulnerable to weather conditions and ant infestations. Systems such as the precision approach path indicator, runway end identifier, signage, and runway and taxiway lamps help ensure safety of aircraft and should be replaced at regular intervals. Over the past year, more than 10 repairs have been performed. While the repairs are not costly, outages impact the safety of the 50,500 flights each year. The Division of Aviation has provided design for the new system at no cost to the county and is willing to fund 90% of the construction cost. As part of this work. DOT is paying to move the AWOS, which also requires additional electrical, radio and fiber infrastructure. Recommended Solution Utilizing the Division of Aviation's design and funding, replace the lighting systems and properly install up-to-date LED lighting that will ensure safe lighting for flights into and out of the airport and be more energy efficient. Alternatives •Do nothing. Without the lighting rehabilitation project, the county's airport will be vulnerable to the poor installation of the lighting system and not able to ensure critical safety features functions reliably. •Replace the lighting system using Division of Aviation funding. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 29 111819 HCBOC Page 197
Harnett Regional Jetport (HRJ) Apron Expansion Approved-No Contracts Construct a 144,000-square-foot expansion of the HRJ Apron, located at 615 Airport Road, Erwin to provide adequate space for parking, loading, unloading, and refueling of larger planes used by many businesses. The expansion will allow larger aircraft to land at the jetport and access services safely. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Construction 2,800,000 0 0 2,991,230 0 0 0 0 0 0 2,991,230 Contingency 0 0 0 149,562 0 0 0 0 0 0 149,562 Design, Engineering & Construction Ad 296,500 0 296,500 282,977 0 0 0 0 0 0 579.477 Total Project Element 3,096.500 0 296,500 3,423,769 0 0 0 0 0 0 3,720,269 Funding Source Article 44 Capital Reserve 309,650 0 29.650 342,377 0 0 0 0 0 0 372,027 Grants, Gifts, Etc. 2,786,850 0 266,850 3,081,392 0 0 0 0 0 0 3,348,242 Total Funding Source 3,096,500 0 296,500 3,423,769 0 0 0 0 0 0 3,720,269 Define Problem Larger aircraft are landing at HRJ and need additional space to move safely between fuel farms, the terminal, maintenance and other airport services. The size and configuration of HRJ's existing apron (also referred to as ramp or tarmac) prohibits these aircraft from maneuvering safely and efficiently. In some instances, when larger planes park in the apron area, they block other aircraft, including the SBl's Air Wing Division, from accessing the runway and other airport services. In addition, the apron was not originally designed to accommodate these heavier aircraft. Finally, new Federal Aviation Administration requirements do not allow direct access between the apron and runway, which is currently the situation at HRJ. A 2005 master plan for the airport called for airport improvements, including expanding the apron. An attractive airport that is easy to use can increase flights and might increase the number of aircraft stored in airport hangers, leading to increased tax value. Recommended Solution On existing property owned by the county, expand the apron area to 144,000 square feet and strengthen the existing pavement with concrete or stronger asphalt. This creates area for an additional nine parking spaces and better passenger loading and unloading. The project also connects the taxiways to the service area, bringing the county into compliance with FAA requirements, and expand the size of SB l's parking area. Utilize funding from the Division of Aviation, which provides 90% of design and construction costs. Alternatives •Do nothing. Failure to expand and strengthen the apron will mean the larger aircraft will continue to have difficult maneuvering in HRJ and traffic issues in and around the apron will continue. •Expand and strengthen the apron. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 30 111819 HCBOC Page 198
Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Approved-Contracts Let Install lighting at the Neills Creek Park Tennis Courts, located at 2533 Harnett Central Road, Angier, and on the baseball and softball fields at Barbecue Creek Park, located at Western Harnett Middle School, 11139 NC Highway 27 West, Lillington. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Construction 480,600 0 411,000 0 0 0 0 0 0 0 411.000 Total Project Element 480,600 0 411,000 0 0 0 0 0 0 0 411,000 Funding Source General Obligation Bond Proceeds 480,600 0 411,000 0 0 0 0 0 0 0 411,000 Total Funding Source 480,600 0 411,000 0 0 0 0 0 0 0 411,000 Operating Effect Increased Operating Costs 0 0 3,500 7,210 7,426 7,649 7,879 8,115 8,358 8,609 58,746 Increased Revenue 0 0 -425 -850 -850 -850 -850 -850 -850 -850 -6.375 Total Operating Effect 0 0 3,075 6,360 6,576 6,799 7,029 7,265 7,508 7,759 52,371 Define Problem The Western Harnett Youth Recreation (WHYR) program, with which the county contracts to provide youth sports, has to use multiple locations because of the growth in its participants and limited facilities at the county's Barbecue Creek Park. Having to operate in multiple locations makes it difficult for WHYR to supervise and maintain fields. WHYR serves south and west Harnett and is by far the largest sports provide in the county. The county's two baseball/softball and multi-purpose fields are already lit. Western Harnett Middle School's two fields, located are on the same campus as Barbecue Creek Park, are not. The Neills Creek Park Tennis Courts were relocated due to poor sub-base and water damage. The existing lights were unsafe and unreliable. Because of their condition. they could not be relocated to the new tennis courts. Recommended Solution Install the sport lights in FY 2020 to give more access to these facilities by WHYR and other groups. With the lighting of the school's fields, WHYR would have a centralized site from which to run its programs, making its supervision and field maintenance activities more efficient. Because the project provides lighting of school athletic facilities, general obligation bond proceeds can be used to fund them. Alternatives •Do nothing. If nothing is done, the facilities will be limited to use only during daylight hours. Because the facilities are located on school grounds, it severely limits the hours they can be used by WHYR and other groups. •Install the lights now using leftover school general obligation bond funds. Current Stage of Project A contract for the lighting and installation was signed in July 2019. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 31 111819 HCBOC Page 199
Northwest Harnett Emergency Radio Tower Replacement Approved-No Contracts Construct a new emergency radio communications tower at 1979 Oakridge River Road Fuquay-Varina in partnership with the NC State Highway Patrol. Remove the existing tower at 130 Oakridge River Road, Fuquay-Varina and restore the land. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Construction 475,000 0 475,000 0 0 0 0 0 0 0 475,000 Contingency 100,000 0 100.000 0 0 0 0 0 0 0 100,000 Design, Engineering & Construction Ad 185,000 0 185,000 0 0 0 0 0 0 0 185,000 Furnishings & Equipment 115,000 0 115,000 0 0 0 0 0 0 0 115,000 Land 43,992 43,992 0 0 0 0 0 0 0 0 43,992 Total Project Element 918,992 43,992 875,000 0 0 0 0 0 0 0 918,992 Funding Source Transfer from the Radio System (YIPE 918,992 43,992 875,000 0 0 0 0 0 0 0 918,992 Total Funding Source 918,992 43,992 875,000 0 0 0 0 0 0 0 918,992 Operating Effect Decreased Costs 0 0 0 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -140,000 Total Operating Effect 0 0 0 -20,000 -20,000 -20,000 -20.000 -20,000 -20,000 -20,000 -140,000 Define Problem The existing radio tower located at 130 Oakridge River Road, Fuquay-Varina, is located on leased land. The tower is old and in poor condition. When the county attempted to renew the land lease, the property owners refused to renew at first, then proposed more than doubling the rent, and then increasing the rent 5% each year. In addition, the property owners wanted to place additional requirements and restrictions on the county's use of the property, such as removing a light pole from their pasture and run wiring underground, maintaining the area outside of the county's fenced area, increasing the rent if the county subleased tower space to a third party, and tying the property owner's electric fence to the county generator. . After attempting to resolve the situations for more than a year, the county decided to move the tower and co-locate it on property purchased for a solid waste convenience site and park, located at 1979 Oakridge River Road. The new property allows the tower to be built at a higher elevation and improves coverage for emergency responders. Recommended Solution Construct a 380-foot tower with backup generator at 1979 Oakridge River Road on property owned by Harnett County. Also construct a 228-square-foot building to house the emergency radio equipment and gravel parking area, and fence the site. Demolish the existing tower at 130 Oakridge River Road and restore the property to its previous condition. Alternatives The county could condemn the property on which the existing tower sits. The condemnation process provides a process that helps determine the fair market value of the property. This alternative does not lead to better coverage or resolve issues with the poor condition of the existing tower. Current Stage of Project The tower is being designed by NC Highway Patrol, which will also bid the project. The goal is to have the tower constructed prior to June 30, 2020, when the lease for the land ends. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 32 111819 HCBOC Page 200
Parks Capital Reserve Appropriations Approved-No Contracts Continue $200,000 annual appropriations to the Parks Fund. Funds are used for small projects at existing parks and for development of new parks and facilities. The funding allows many projects to be completed by county staff at a lower cost than if contracted. Funding will support the development of Patriots Park, Shawtown Community Park, Northwest Harnett Park, water access sites, and the Benhaven Community Park. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals -Project Element Transfer to Capital Reserve 1,400,000 750,000 200,000 200,000 200,000 200,000 200,000 200.000 200,000 200,000 2,350,000 Total Project Element 1,400,000 750,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,000 Funding Source Transfer from General Fund 1,400,000 750,000 200,000 200,000 200.000 200,000 200,000 200,000 200.000 200,000 2,350,000 Total Funding Source 1,400,000 750,000 200,000 200,000 200,000 200,000 200,000 200,000 200.000 200,000 2,350,000 Operating Effect Transfer from General Fund 0 750,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,000 Total Operating Effect 0 750,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,000 Define Problem Harnett County is deficient in parks and recreation facilities throughout the county. A funding source for the parks listed above is needed. Utilizing the Parks Fund, Parks and Recreation staff is able to complete much of the work in-house at a savings to the county. Recommended Solution Continue annual funding of the Parks Fund to allow for small projects throughout the county. Alternatives •Do nothing. If nothing is done, the parks listed above will not be constructed unless other funding sources are identified. •Seek PARTF and other large grants to build one park at a time. While this option allows one park to be completed every five to seven years, it does not address constructing needed and promised facilities at all of the parks currently owned by Harnett County. In other words, funding will be focused on one park at a time, while others will not be developed in the short-term and must wait their turn for grant funding. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 33 111819 HCBOC Page 201
Patriots Park Development (Current and Future Phases) Approved-Contracts Let Develop Patriots Park, located on Ponderosa Road in the Johnsonville community. The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Park amenities will include two open ball fields with backstops, and walking trail. A future phase will include a picnic shelter and playground. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals -Project Element Construction 0 0 325,000 0 0 0 0 0 0 0 325,000 Design, Engineering & Construction Ad 0 0 10.000 0 0 0 0 0 0 0 10,000 Furnishings & Equipment 0 0 12,000 0 0 0 0 0 0 0 12,000 Total Project Element 0 0 347,000 0 0 0 0 0 0 0 347,000 Funding Source Parks Capital Reserve 0 0 347,000 0 0 0 0 0 0 0 347,000 Total Funding Source 0 0 347,000 0 0 0 0 0 0 0 347.000 Operating Effect Increased Operating Costs 0 0 0 34,969 46.949 37,548 90,269 68,984 82,079 71,513 432,311 Total Operating Effect 0 0 0 34,969 46,949 37,548 90.269 68,984 82.079 71.513 432.311 Define Problem Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the county where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation to develop the seven acres that are not in wetlands. An entrance road and ball fields are currently being constructed and will be available to the community for use by the end of 2019. A future phase includes a picnic shelter and playground and will cost approximately $60,000. Both phases will be funded from the Parks Fund. The county did not seek grant funding because of the relatively low cost and the fact an existing PARTF project (Government Complex Park) is being constructed at the same time. Recommended Solution Utilizing the Parks Fund, continue development of the park's entrance road and ball fields, which should be complete by the end of 2019. Construct the picnic shelter and playground when funding permits. Alternatives •Do nothing. If nothing is done, the county will not fulfill its obligation to the residents in the area to build a park on the convenience center property. The area will continue to be underserved by recreation facilities. •Utilizing the Parks Fund, continue development of the park's entrance road and ball fields, which should be complete by the end of 2019. Construct the picnic shelter and playground when funding permits. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 34 111819 HCBOC Page 202
Patriots Park Development (Current and Future Phases) Approved-Contracts Let Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 35 111819 HCBOC Page 203
Public Library Radio Frequency Identification (RFID) Installation New Install and implement RFID technology and equipment at the newly constructed Harnett County Public Library and Resource Center located at 455 McKinney Parkway, Lillington, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Furnishings & Equipment 0 0 0 110.712 0 0 0 0 0 0 110.712 Other Contracted Services 0 0 0 2,572 0 0 0 0 0 0 2,572 Software & Implementation 0 0 0 26.720 0 0 0 0 0 0 26.720 Supplies 0 0 0 13,849 0 0 0 0 0 0 13,849 Total Project Element 0 0 0 153,853 0 0 0 0 0 0 153,853 Funding Source Capital Reserves 0 0 0 38.463 0 0 0 0 0 0 38.463 Grants, Gifts. Etc. 0 0 0 115,390 0 0 0 0 0 0 115,390 Total Funding Source 0 0 0 153,853 0 0 0 0 0 0 153,853 Operating Effect Decreased Costs 0 0 0 -18.427 0 0 0 0 0 0 -18.427 Increased Operating Costs 0 0 0 0 14,504 14,939 15,387 15,849 16,324 16,814 93,817 Transfer from General Fund 0 0 0 38,463 0 0 0 0 0 0 38,463 Total Operating Effect 0 0 0 20,036 14,504 14,939 15,387 15,849 16,324 16,814 113,853 Define Problem During FY 2018-19 the Harnett County Public hosted 887 in-house programs with 10,807 attendees. These figures demonstrate a 19% increase in the number of in-house library programs and a 10% increase in program attendance over FY 2017-18. The changing role of public libraries, coupled with an increased number of residents seeking programming, constitutes a shift in focus from service desk transactions to hands-on training, programming, and other staff-provided learning opportunities. Programs fill up quickly resulting in long wait-lists and the unfortunate practice of denying services. Increasing the number of programs would require additional staff time. Library staff designated to provide programs have reached the limits of their ability to add programs. Often staff members work on scheduled days off and accrue compensatory time beyond what is acceptable. Without additional staff, the library will not be able to keep up with the increasing need and demand for additional programs. The limited number of circulation employees often results in longer wait times for patrons with reference questions or requesting assistance with computer related issues, public office equipment ( copier, scanner, fax, etc.), and the print management station. This often leads to customer and staff frustration. Recommended Solution Utilizing a Library Services and Technology Act (LSTA) grant available through NC Libraries, purchase and implement RFID and self-check technology. This technology will allow library staff to shift time from checking out materials and managing the collection to meeting the demand for increased programming, solving users' more complex information requests, and assisting with technology-related needs. RFID is recommended over other solutions because of long-term cost-savings. Other benefits of RFID implementation include: 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 36 111819 HCBOC Page 204
Public Library Radio Frequency Identification (RFID) Installation •Enhanced customer experience and privacy with self-service options •Improved circulation efficiency with the capability to check in and process multiple items at one time •Improved accuracy of inventory through RFID's inventory control features •Improved security of library materials Alternatives New •Hire an additional full-time Library Program Specialist to meet the demand for additional programming and patron assistance at a cost of $29,573 plus benefits annually. The salary and benefits cost over 10 years is estimated at $493,417. •Hire two additional part-time Library Program Specialists to meet the demand for additional programming and patron assistance at a cost of $42,857 annually. The salary and benefits cost over 1 O years is estimated at $552,426. •Implement RFID and self-check technology that will allow staff time to plan and implement additional programs and reduce wait times at the circulation desk to free staff to focus on more complex information and technology needs. •Do nothing and continue to frustrate and disappoint Harnett County residents that are denied participation in library hosted-programs and less-than-optimal customer service. Relation to Other Projects Implementing RFID requires that library materials are tagged with a special sensor encoded with data. As part of the move to the Harnett Resource Center and Library, the existing collection will be weeded, packed and moved. As each item is being handled, it can also be tagged at the same time resulting in staff time saved. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 37 111819 HCBOC Page 205
Sheriff Capital Reserve Approved-No Contracts Continue annual contributions of $450,000 to the capital reserve fund established for the Sheriff. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Transfer to Capital Reserve 0 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,444,489 Total Project Element 0 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,444,489 Funding Source Transfer from General Fund 0 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,444,489 Total Funding Source 0 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5.444,489 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 38 111819 HCBOC Page 206
Social Services and Commons Area Roof Replacement Approved-No Contracts Replace roof and repair the supporting structure for the Social Services and Commons buildings, located at 311 W Cornelius Harnett Boulevard, Lillington. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Years: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Construction 0 0 0 0 285,600 0 0 0 0 0 285,600 Contingency 0 0 0 0 14,280 0 0 0 0 0 14,280 Total Project Element 0 0 0 0 299,880 0 0 0 0 0 299,880 Funding Source Capital Reserves 0 0 0 0 299,880 0 0 0 0 0 299,880 Total Funding Source 0 0 0 0 299,880 0 0 0 0 0 299,880 Operating Effect Transfer from General Fund 0 0 0 149,940 149,940 0 0 0 0 0 299,880 Total Operating Effect 0 0 0 149,940 149,940 0 0 0 0 0 299,880 Define Problem The existing roof is original to the buildings, which opened in 1996. The roof is out of warranty. When the Health Department roof began leaking, the Facilities Department also had the Social Services/Commons roof assessed because it was constructed at the same time. At the time, the roofing contractor estimated that the Social Services/Commons roof had only three to five years of remaining life before it would need to be replaced. The Health Department roof was replaced in FY 2019. Recommended Solution Replace the roof, repair the support structure as needed and require a 20-year labor and material warranty from the roofing contractor. Alternatives •Do nothing. Failing to replace the roof within the recommended timeframe risks the onset of leaks and possible major damage to the interior of the building. •Replace the roof within the timeframe recommended by the roofing contractor. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 39 111819 HCBOC Page 207
Tax Reappraisal Fund Approved-Contracts Let Set aside funds annually for the next revaluation of real property, slated for FY 2022, in accordance with state law. The cost of the reappraisal will be $2,070,000. State law requires that funds be set aside annually to cover the cost, requiring a contribution of $690,000 for three years. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Project Element Transfer to Reappraisal Fund 2,070,000 0 690,000 690,000 690,000 0 0 0 0 0 2,070,000 Total Project Element 2,070,000 0 690,000 690,000 690,000 0 0 0 0 0 2,070,000 Funding Source Transfer from General Fund 2,070,000 0 690,000 690,000 690,000 0 0 0 0 0 2,070,000 Total Funding Source 2,070,000 0 690.000 690,000 690.000 0 0 0 0 0 2,070,000 Operating Effect Transfer from General Fund 0 0 690,000 690,000 690,000 0 0 0 0 0 2,070,000 Total Operating Effect 0 0 690,000 690,000 690,000 0 0 0 0 0 2,070,000 11/12/2019 Harnett Counly 2021-2027 Capital Improvements Program Page 40 111819 HCBOC Page 208
Solid Waste Fund Projects 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 41 111819 HCBOC Page 209
Solid Waste Bulldozer Replacement New Replace a 2005 medium-sized bulldozer used daily in the Dunn-Erwin landfill located at 449 Daniels Road, Dunn. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals -Project Element Furnishings & Equipment 0 0 400,000 0 0 0 0 0 0 0 400,000 Total Project Element 0 0 400,000 0 0 0 0 0 0 0 400,000 Funding Source Solid Waste Fund Balance 0 0 204,262 0 0 0 0 0 0 0 204,262 Solid Waste Operating Budget 0 0 195,738 0 0 0 0 0 0 0 195,738 Total Funding Source 0 0 400,000 0 0 0 0 0 0 0 400,000 Operating Effect Decreased Costs 0 0 0 -18,000 -18,000 0 0 0 0 0 -36.000 Solid Waste Fund Balance 0 0 204,262 0 0 0 0 0 0 0 204,262 Solid Waste Operating Budget 0 0 195,738 0 0 0 0 0 0 0 195,738 Total Operating Effect 0 0 400,000 -18,000 -18,000 0 0 0 0 0 364,000 Define Problem The existing bulldozer is used daily at the landfill for pushing and covering construction and demolition and land clearing and inert debris. The current piece of equipment is 14 years old with more than 11,000 hours on it and is continually breaking down. The industry standard is that equipment be replaced at or before 10 years of use. This equipment is subjected daily to rough conditions and in a harsh environment. Downtime and repair costs are escalating as a result of the equipment's age and condition. Without the equipment, landfill operations will be impacted, as well as the ability .to comply with state regulations. Recommended Solution Purchase a new bulldozer in FY 2021 through state contract or from a vendor more competitive than state contract pricing. Alternatives Do nothing. Not replacing this piece of equipment will mean increasing downtime and repair costs. The county may not be able to comply with state regulations requiring that waste materials be pushed, packed and covered on certain schedule. If equipment is not available or inoperable, staff cannot comply with this required schedule. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 42 111819 HCBOC Page 210
Future Projects Currently, the county lacks sufficient data, revenue, or debt capacity to schedule these projects. If these issues are resolved, these projects may appear in a future CIP. Anderson Creek Park Development (Future Phases) Future Continue to develop the remaining 800 acres of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, as a large passive recreation park. The remaining elements to be constructed include equestrian trails, additional walking trails, mountain biking trails, additional parking, additional picnic shelters, another playground, interpretive signage, and a staff building. Utilizing a state grant, the county has already developed 200 acres, including a roadway, disc golf, picnic shelter, playground, three miles of walking trails, nature education, and a pond overlook. Define Problem The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. · The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51 st in trail miles (this high only because of Raven Rock State Park). The mountain biking trails would be the first in the County except the trails recently opened at Raven Rock State Park. In 2009 a master plan of the park was developed calling for the existing and future amenities. Recommended Solution Currently, the county lacks funding to move ahead with the full future phase of the project. Until that is addressed, we should continue to make improvements using the park fund. Alternatives •Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. •Fund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. •Apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 7 out of 10 for the department). Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Boone Trail Park Development Future Develop a park at the site of the old Boone Trail School, located at 8500 Old Highway 421, Lillington, that was destroyed by fire in May 2019. An initial concept plan developed with input from the community included a renovated entrance drive, memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 43 111819 HCBOC Page 211
Define Problem Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library, and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. Recommended Solution Using Parks Fund to build the park over multiple phases is recommended. Preliminary discussions with the community have taken place and there is interest in community-driven fundraising efforts to offset some of the costs of the park or to provide additional amenities not included in the County's scope. No cost estimate has been obtained to construct all amenities. Alternatives •Do nothing. This option fails to address the community's interest in seeing the old school site repurposed for community needs. •Renovate the old school entrance drive that was preserved during the school renovation and save the park development for future development. Again this fails to address the community's interest. •Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Courthouse Shell-Space Upfit Future Develop a building program and cost estimate to finish approximately 12,150 square feet of shell space in the Harnett County Courthouse, located at 301 W Cornelius Harnett Blvd, Lillington to meet Clerk of Court and other court-related needs. Define Problem When the courthouse was originally constructed, 12,150 square feet of the third floor was constructed as "shell space," meaning the space is not finished and could be renovated to accommodate a range of needs. The original plans called for this space to be future courtrooms. Recommended Solution Because the county has not systematically assessed the needs, the third alternative is recommended. The General Services Director estimates this study would cost approximately $30,000. Alternatives •Do nothing: The space could remain as is for the foreseeable future, but this would not address court system needs. •Finish the space for courtrooms: While this meets the original intent for the space, there may be other court needs that have not been presented to the county. •Assess all possible court needs, identify the most critical, and hire an architect to develop a building program and cost estimate. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page44 111819 HCBOC Page 212
Fleet Maintenance Facility Improvement or Replacement Future Improve or replace the county's garage, located at 1100 E McNeil! St, Lillington, to provide an adequate space for maintaining the county's increasing fleet, improve wait times for vehicle service, and ensure the safety of garage staff. Define Problem The County's existing maintenance garage is too small and is inefficiently designed for increased service demands. Three bays limit the number of vehicles that can be serviced at one time. The bays are too small to service some of the county's larger vehicles. Lift and other equipment have aged beyond the recommended useful life. Some improvements to the facility have been made in house, including improving the office areas and restrooms and moving the used oil collection tank outside. Recommended Solution Either work with Harnett County Schools or move forward separately to hire an architect to develop a building scope and cost estimate. Alternatives •First, the existing facility could be expanded. It has only three bays, which are frequently full. Expanding the facility with additional bays would allow staff to accommodate increased demand for service from County departments, improve efficiency and reduce wait times for departments waiting on vehicle repairs. •Second, there may be opportunities for the County to partner with Harnett County Schools in the future on a new joint Fleet Maintenance Facility, which would allow for greater efficiencies and economies of scale through a collocated facility for both entities. Both of these options would require architectural services to determine scope and cost. •Replace only the lifts and other aging equipment. This option does not address the size of the bays or the need to increase the number of bays to service a growing fleet. •Finally, do nothing. If nothing is done, the none of the concerns mentioned above will be addressed. Harnett County Sheriff's Detention Center Housing Unit Addition Future Project Description: Construct a 55-bed, 8,750-square-foot addition and recreation yard at the Harnett County Detention Center, located at 175 Bain St, Lillington, to continue to receive revenue from housing non-local inmates for other entities. Define Problem The county's detention center opened in 2009. The detention center's core facilities and the building site were master planned to add three housing units in the future. For the last two years, the Harnett County Sheriff's Office has submitted as a capital project the construction of one of the housing units. The stated intent of building the housing unit now is to provide secure detention for non-county inmates, such as federal and state prisoners, for which the county receives reimbursement at daily rates of $45 per day for state inmates and $60 for federal. The local jail population is increasing and, it is projected that by FY 2030 the county will no longer have capacity for non-county inmates. In the meantime, this funding source will decline each year as non-county inmates are displaced by local inmates. Because this funding source generates substantial revenue for the county--between $429,443 in FY 2016 and $1,205,967 in FY 2013-the Sheriff's Office has proposed that building the housing unit will help ensure the county continues to receive this revenue. The Sheriff's Office has also been encouraged by the US Marshal to house federal inmates. The revenue on the existing jail will decline as the county's local inmates displace beds currently used for outside inmates. This revenue loss is inevitable. Whether the county builds an additional housing unit is a self-contained decision and has no effect on this revenue loss. The question is whether the new housing unit will generate sufficient revenue to pay the operating and capital costs of the new unit. Recommended Solution 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 45 111819 HCBOC Page 213
The county is not in the financial position to build a housing unit that will not be needed for more than 10 years. This would tie up debt capacity that is needed for schools and other county needs. The federal government will not give any guarantees about its usage of the housing unit, leaving the county to assume the financial risk for debt and fixed operating costs. Simply, the risk far outweighs the reward. Alternatives •Do nothing. If nothing is done, the county will need to begin planning a new jail to open in the early 2030s. In the meantime, the county will avoid the operating cost of the new pod, but will not have revenue to offset the capital cost of the pod in 11+ years. •Five scenarios were developed and based on assumptions about the mix of outside inmates and the occupancy rate of the housing unit. The occupancy rate means of the number of beds available to house outside inmates, what percentage of them are actually used. In the past six years, the occupancy rate has been as low as 33% and as high as 95%. Often these rates are tied to federal policy and the relationship the county has with the US Marshal's Office. During the Obama administration, the occupancy rates were lower than during the Trump administration. With a presidential election occurring in 2020, federal policy could change again, and in fact, could change two more times before the projected revenue is collected. Likewise, the current US Marshal, who has ties to Harnett County, could be replaced with someone with less interest in housing federal inmates here. If the housing unit is constructed, the county will lose (meaning spend more than the revenue generated) between $2.3 million and $7.2 million during the 10 year period, depending on the assumptions made. In the scenario supported by the Sheriff's Office, the county would spend $3.6 million more than it takes in. •An argument can be made that if revenue covers operating cost, any excess can help offset the capital expense for a housing unit it will need in the future. In two of the scenarios, the housing unit would not cover the operating costs. In the scenario supported by the Sheriffs Office, the county would generate $594,297 to cover debt service of $4.2M. Relation to Other Projects If the housing unit project is approved, replacement of the intercom system and video surveillance system could be included as equipment costs and the requested generator could also be added to the project. Harnett County Sheriff's Detention Center Kitchen and Laundry Equipment Replacement Future Replace kitchen and laundry equipment and water heaters in the Harnett County Detention Center, located at 175 Bain St, Lillington, which are nearing the end of their useful life. Define Problem The Harnett County Detention Center opened in 2009 and some equipment is nearing the end of its useful life. The Sheriff's Office has replaced a kettle and steamer to date. The vendor is not able to cover some of the equipment under its maintenance agreement. As of the development of the CIP, no cost estimate has been obtained for the equipment that needs to be replaced. Departments were notified on August 19 that cost estimates would be required for all funded projects. Recommended Solution Once cost estimates have been obtained, schedule the project in a future CIP. Harnett County Sheriffs Office and Detention Center Generator Purchase and Installation Future Purchase and install a 1,000 KW generator at the Harnett County Sheriffs Office and Detention Center, located at 175 Bain St, Lillington to provide sufficient backup power to run the building systems, including HVAC. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 46 111819 HCBOC Page 214
Define Problem The existing 400 KW generator runs only the 911 Center fully. It operates life and safety equipment in the Sheriff's Office and Detention Center, but does not run the heating and air conditioning systems. When the Detention Center loses power, humidity levels rise in the housing units, sometimes to the point where the fire alarm is activated. After power is restored, it may take several hours to reduce humidity levels. Even if power is off only for a short time, the HVAC systems returns to default systems and maintenance staff has to reset them. The state requires the jail to have a plan for moving inmates to other facilities if the power loss is for a sustained period of time and temperatures dip below 68 degrees in the winter and rise above 85 degrees in the summer. To date, no inmates have been moved for this issue. Recommended Solution The Manager recommends evaluating the purchase of the second generator before moving ahead with this project. Alternatives •Do nothing. If nothing is done, the Detention Center will continue to see problems with the HVAC system not running during periods power is off. Humidity levels and the reset of the HVAC system to default controls will continue to present operational challenges. •Purchase a larger, 1,000 KW generator to run all systems in the Detention Center, Sheriff's Office, and 911 Center. The Sheriffs Office has obtained a quote for purchase and installation of the generator, at a cost of $385,960. •Purchase a second, smaller generator. Purchasing a second generator to run the HVAC system would resolve the issue. A second generator would be much less costly and likely less to install. A second generator would also provide redundancy in case one of the generator fails. The only down side would be that maintaining a second generator would be slightly more costly, estimated at around $550 per year. Relation to Other Projects If the housing unit project is approved, the generator could be purchased as part of that project. It would add approximately $30,000 per year in debt service costs. Harnett Regional Jetport (HRJ) New Terminal Construction Future Construct a 6,969-square-foot airport terminal at HRJ, located at 615 Airport Road, Erwin, to create a "Gateway to Harnett," improve jetport services, and provide office space for Economic Development. Define Problem Built in 1983 the existing 2,200-square-foot terminal is outdated and its waiting area, meeting facilities and pilot spaces are inadequate. Office space for airport staff is also lacking. The terminal's antiquated design does not portray the county and its economic development efforts in the best light. A 2018 ITRE research study showed the airport has a $176.5 million annual economic impact. Because of its demonstrated connection and potential impact, co-location of the county's Economic Development offices is desired. Recommended Solution Originally, the county planned to use the balance of the Article 44 Capital Reserve for airport projects. The addition of the lighting rehabilitation project ( +191,267), an increase in the airport apron project (+62,377), the increase in the terminal project ( +824,851 ), and a misunderstanding about what the state is willing to commit to the project (+293,971) increases the county's overall cost by $1.4 million to $3.4 million. The increased costs of the airport result from construction costs escalation, unexpected sewer modifications, and fuel filling point relocation. The Article 44 Capital Reserve has a balance of approximately $3 million. The end result is that the county needs to seek additional revenues to fund this project. Alternatives •Do nothing. If nothing is done, the jetport's terminal will continue to be outdated and undersized. The limited spaces for meetings, waiting, and pilots makes it less desirable for flights and for use as a meeting space. •Construct a new 6,969-square-foot terminal. The lower level would house two conference rooms, additional office space for airport staff, a pilot lounge with shower area, a larger waiting lounge, and office space for Economic Development. The upper floor, accessible without entering the lower level, would house another meeting space and observation platform, which should be an attractive meeting space for economic development and 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 47 111819 HCBOC Page 215
other needs. A temporary terminal will also be needed during construction, so that the old one can be demolished to make way for the new one. The project would consist of these improvements, along with necessary infrastructure and site improvements. No additional land is needed, as everything would be built on property currently owned by Harnett County. HVAC Control Upgrades and Standardization in Multiple Locations Future Acquire software to upgrade and standardize all HVAC controls in buildings on the main Lillington campus. Define Problem Existing HVAC controls vary from building to building. Some systems are out-of-date and are not operating on secure platforms. The Facilities Department must maintain the different systems. Recommended Solution The construction of the Harnett Resource Center and Library and the replacement of the chiller at the Administrative Building and cooling towers at the courthouse have allowed the purchase of a standard control system for these buildings. With time to evaluate these systems, staff will be in a better position to recommend a standardized system. Alternatives •Do nothing: Without standardizing controls, systems will continue to be out of date, operate on non-secure platforms, and require Facilities staff knowledge of multiple systems. In some cases, the existing systems do not allow the most efficient control of HVAC systems. In addition to having to learn multiple systems, staff cannot always make changes without going through the vendor. •Standardize the controls of the Harnett Resource Center and Library. Use this as a starting point for how existing buildings can be standardized in the future. Neills Creek Park Roadway Construction Future Construct a new driveway from NC 210 into Neills Creek Park, located at 3885 Neill's Creek Road, Angier. The new driveway would alleviate the need to use the Harnett Central High School driveway. NC Department of Transportation also requires the construction of a turning lane. This driveway and parking lot would connect the high school and Harnett Central Middle School fields and allow for Parks and Recreation to program both areas. Define Problem The existing entrance to Neills Creek Park is through the main entrance to Harnett Central High School. Because of access through school property, the park cannot be used during school hours. In addition, park users have to drive around to the back of the school to enter the park. This driveway leads to a small parking lot located in the foul ball zone for the softball fields. The only parking for the current park is in close proximity of the high school softball field and the men's softball field. The parking location provides little-to-no protection from foul balls, leaving park users to park at their own risk. Users and spectators can park in the school parking lots but doing so requires a significant walk to the fields. The county recently expanded Neills Creek Park to include the two ballfields, a multiuse field, and relocated tennis courts at the middle school. The existing entrance does not serve these areas. Recommended Solution A feasibility study and cost estimate will be required before this project can move forward. Alternatives 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 48 111819 HCBOC Page 216
•Do nothing. If nothing is done, park users will continue to use the existing driveway through school property, which does not give access to the expanded facilities recently constructed by the county and limits usage of the park to non-school hours. •Only install directional signage to inform users of other middle school parking and facilities. This option fails to address the lack of connection between parking and the middle school fields. •Construct a DOT-required turning lane on NC 210, a new entrance into the park, and a parking lot that is more accessible to all park amenities. Northwest Convenience Center Relocation Future Relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area. Define Problem The existing solid waste convenience center, located at 1260 Cokesbury Road, Fuquay-Varina, is outdated and no longer safely accommodates the needs of residents in this area of the county. The site averages 738 per visitors per week. The county leases the one-acre site for $2,500 per year, but only a small fraction of the property is useable, so expansion is not feasible. The small size and inefficient configuration make it inadequate. Newer convenience centers have a more efficient design that offer more waste disposal options and better traffic flow through the site. The Cokesbury Road site is not large enough to segregate pedestrians from vehicles, and traffic backs up onto Cokesbury Road during peak usage, both of which are safety concerns. The site is also located on a narrow secondary road and the entrance and exit are located in a curve, another concern for traffic safety. Last year the county purchased property on Oakridge River Road, Fuquay-Varina to re-locate this convenience center. This 2.5-acre area reserved for the convenience site provides ample room to provide an expanded center that is safer and configured for better traffic flow within the site. It would also offer additional options for waste disposal, such as used oil, oil filters, scrap tires, white goods, and scrap metal. Last year, the county obtained a conditional use permit to build a convenience center on the Oakridge River Road property. Recommended Solution A new Solid Waste Director began service with the county only a couple of months ago. While this site is a high priority, the new director wants to evaluate all Solid Waste concerns before using a large appropriation from the operating reserve for this project. In other words, a complete assessment of the department, its equipment, and its facilities are needed before this is determined to be the highest priority. Alternatives •Do nothing. If nothing is done, the circulation within the site, its small size, and its location on Cokesbury Road will continue to create safety concerns for the center's users. •Utilizing the property the county purchased last year, construct a new convenience center that allows for better circulation within the site and safer entrance into and exit from the site. This option also results in savings from no longer having to lease the Cokesbury Road site. Northwest Harnett Park Development Future Develop Northwest Harnett Park, located at 1975 Oakridge River Road, Fuquay-Varina. Facilities would include two ballfields, picnic shelter, playground, walking trail and fitness stations. Define Problem Harnett County purchased this 28-acre tract in northwest Harnett with the stated intent of building a convenience center, park, and emergency communications tower. During a public meeting held as part of the conditional use permit for the convenience center, residents indicated the strong desire for a park -to be located on the site if the solid waste facility is constructed. No parks are currently located in this area. Recommended Solution 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 49 111819 HCBOC Page 217
Using in-house labor and the Parks Fund, construct park facilities as time and resources allow. Explore construction of joint facilities, such as entrance road and parking, with Solid Waste. Alternatives Do nothing. If nothing is done, the county will not meet its implied promise to build the park on a site also slated for a solid waste convenience center. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Old Jail Demolition and Relocation of Building Systems for Emergency Services Future Relocate utilities and building systems routed through the old jail, located at 1005 Edward Brothers Drive, Lillington, and demolish the 18,000-square-foot old jail structure to provide a healthy working environment for Harnett County Emergency Services, NC Highway Patrol and NC Department of Motor Vehicles (OMV). Define Problem The old jail, located at 1005 Edward Brothers Drive, Lillington, was vacated in 2009. In spite of several attempts to repurpose the building, its construction has made other uses too difficult and expensive to realize. In the meantime, the roof and HVAC systems have deteriorated, leading to water infiltration and mold growth. The old jail shares electrical, mechanical and plumbing systems with Emergency Services, Highway Patrol and OMV. Emergency Services is directly connected to the old jail. Mold is evident on the walls in Emergency Services, though the air quality has not been tested. In order to separate these offices from the old jail, all systems have to be moved and a new mechanical room constructed. Because of the complex interconnectedness of the systems and the fact that construction plans are not complete, the exact scope of work to move these systems is unknown. Recommended Solution The Facilities Department is proposing to relocate all building systems, build a new mechanical room, demolish the connection between Emergency Services and the old jail, and demolish the old jail building. The project would also involve temporarily relocating Emergency Services, Highway Patrol, and OMV while the work is being completed. Because no cost estimate is available for the work, the county is in the process of hiring an architect or engineer to provide a scope and cost estimate. Because of the immediate need to address indoor air quality concerns, the project will likely be scheduled in the upcoming operating budget when a cost estimate is in hand. Alternatives •Do nothing. If nothing is done, the old jail will continue to deteriorate, causing more problems with the indoor air quality of Emergency Services, Highway Patrol and OMV. •Repair the old jail's roof and HVAC, abate the mold, and repurpose the space for another county function. This option has not seriously been explored. Because of the nature of the old jail's construction other uses are probably limited to storage. Renovation, repair, and mold abatement would be expensive. •Move Emergency Services to another location. The county is directly responsible for the Emergency Services employees. OMV and Highway Patrol are state functions and use the county's building free of charge. Relocating Emergency Services would be an expensive endeavor, as the department occupies 30,550 square feet. OMV and Highway Patrol occupy 2,600 square feet. Relation to Other Projects 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 50 111819 HCBOC Page 218
The project is related to construction of the Harnett Resource Center & Library. The administration building, located at 420 McKinney Parkway, Lillington, will be temporarily vacated once the Resource Center is open, which could allow Emergency Services to temporarily occupy the building during the jail separation project. Public Library Mobile Outreach Vehicle Future Purchase a bookmobile to provide library services to underserved areas of Harnett County. Define Problem The 2018-23 Harnett County Library Master Plan found that, as of the 2010 Census, 55.9% of the county's population resides in rural area and 16.4% live below the poverty line. The more recent American Communities Survey shows the poverty rate is 18% and that 81% of the county's population lives outside a municipality. The county's population in the unincorporated area continues to grow faster than the population in its municipalities (between 2010 and 2018, the towns' population grew 8% while the unincorporated area grew 18%). Given these demographics, it is reasonable to assume that transportation to library services may be challenging for many residents. One objective of Harnett Public Libraries is to provide literacy and lifelong learning opportunities to community members of all ages in Harnett County. The department is unable to realize this objective fully without additional facilities or mobile library services. Recommended Solution The Public Libraries Director is recommending that more research be done on the size and features of a mobile outreach vehicle before moving forward with requesting the purchase. She plans to form a planning team to study: •Preferred mobile outreach vehicle size, feature configuration, and adaptability based on community need •Targeted audiences and users •Potential partners •Bookmobile routes and stops •Maintenance costs based on bookmobile model and size •Mileage costs based on routes and fuel efficiency •Staffing needs based on routes, expected number of patrons per stop, bookmobile size and capacity •Collection needs and costs based on bookmobile capacity •Technology needs and costs based on bookmobile capacity Her informal study will involve public surveys, GIS spatial analytic research, bookmobile showroom tour. vendor consults, and discussions with library directors running successful bookmobile programs. The Public Libraries Director believes the study can be conducted in-house at no additional cost to the county. Alternatives •Build public libraries in closer proximity to the more remote areas of Harnett County. Purchasing land and building new library facilities would be a stable, long-term solution to meeting the needs of underserved citizens. This option however will be costly and will require a formal feasibility study and extensive planning. •Purchase self-service library kiosks to be placed in underserved communities to provide library materials. The cost of a kiosk is about $125,000. Buildings would need to be purchased or leased to permanently house the kiosks. Kiosks do not offer a solution to underserved communities' need for programming or access to public computers. •Provide mobile library services in remote areas. One method for accomplishing this is by purchasing a bookmobile whereby materials, programs, technology, and internet access could be delivered to community members in non-traditional settings who may not be within reasonable driving distance to a public library. •Do nothing and allow residents living in remote areas of Harnett County to continue to be underserved. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 51 111819 HCBOC Page 219
Public Library Western Harnett Service Expansion Future Expand public library services to residents of western Harnett by renovating an existing building owned by the county or constructing a new facility. Define Problem The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. Public libraries provide important services that foster economic development, student achievement, and cultural enrichment. Options for addressing this need include renovating an existing 2,000-to-5,000-square-foot building or constructing a new 8,000-to-10,000-square-foot building in an area accessible to western Harnett residents. The county will evaluate these options and, when ready to proceed, conduct a feasibility study to develop reliable cost estimates. Recommended Solution Continue to study the needs of Western Harnett. When a possible solution is identified, conduct a feasibility study to determine scope, cost, and possible funding models and options. Shawtown Community Park Development Future Develop a park on the former Shawtown School site, located at 645 Shawtown Road, Lillington. Proposed amenities include walking trail, fitness stations, playground, picnic shelter, and community garden. Define Problem Harnett County owns the former Shawtown School and gymnasium. When part of the old school was demolished, the county promised the community a park on the site. Based on community input, a plan for the park was developed and called for a community garden, rock garden, memorial garden, playground areas, and a picnic shelter. An outdoor basketball court has already been constructed. The next proposed phase would be a trail with fitness stations. Parking and driveways within the site are not adequate to support the playground and picnic shelter and will have to be upgraded when these facilities are constructed. Parks and Recreation proposes to work with Cooperative Extension to develop the community garden, possibly utilizing grant funds. All other improvements would be funded from the Parks Fund. Recommended Solution Using mostly in-house labor, develop the park as time and funding allow from the Parks Fund. This option allows the county to continue to develop multiple facilities at locations throughout the county. Alternatives •Do nothing. This option does not fulfill the county's obligation to the community to provide a park on the former school site. •Using mostly in-house labor, develop the park as time and funding allow from the Parks Fund. •Seek additional funding sources to complete development of the entire park. Current Stage of Project The County completed a substantial renovation of the old north classroom building in June 2019 to bring it up to code for new occupants. In addition to renovating the north classroom building, which was built in 1956, the County demolished the original classroom building and gymnasium, which were built in 1949 and had deteriorated to the point where renovation was no longer considered a viable option. The building's new occupants include the new Boys & Girls Clubs of Central Carolina: Robin Paige Club, which opened on August 26 and currently has more than 80 participants; ReEntry Family Services, which was relocated from another location in the County; the Harnett County Sheriff's Office Police Athletic League (PAL), which previously operated out of the gymnasium on campus; and the Harnett County Work Readiness Training Center, which relocated from a building on the other side of the campus. The facility also includes meeting space for organizations and community events, which may be reserved through the 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 52 111819 HCBOC Page 220
County. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. 11/12/2019 Harnett County 2021-2027 Capital Improvements Program Page 53 111819 HCBOC Page 221
Board Meeting
Agenda Item
Agenda Item __ q-L----'
MEETING DATE: November 18, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case# PLAN 1910-0001
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner/Applicant: Hamett Central Holdings, LLC / Stancil & Assoc, PLS, PA; 75 +/-
acres; Pin #'s 0652-47-0150.000, 0652-47-6597.000, 0652-47-7401.000, 0652-47-7213.000,
0652-47-7008.000, 0652-46-7901.000 & 0652-46-7717.000; From RA-40 to RA-20R; SR#
2215 (Hamett Central Rd) & SR# 1437(Ballard Road); Hector's Creek Township.
Development Services staff reccomends approval based on adjacent, residential zoning as
well as compatability with the Land Use Plan.
Additional Information:
On November 4th, the Harnett County Planning Board voted unanimously (5-0) to
recommend approval of application based on compatibility to the Land Use Plan and the
existing residential in the area.
Several citizens attended the meeting and one spoke in opposition. Her concerns included ...
• Traffic at the intersection of Ballard & Hamett Central Rd
• Traffic at the Hamett Central & Hwy 401 intersection
• Too many proposed residential subdivisions in the area already
• Fire Station is not in close proximity
• Schools are over capacity
• Electric & water service outages occur often
• Need for green space & walking areas for citizens
C:\Users\gwheeler\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\OZMK66X9\HCC.ResRZ_CC agenda
form_) 1.18.1 9 .do cx Page I o f 2
111819 HCBOC Page 222
Harnett
COUNTY
NORTH CAROLINA
REZONING STAFF REPORT
Case : PLAN1910-0001
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: November 4, 2019 County Commissioners: November 18, 2019
Requesting a Rezoning from RA-40 to RA-20R
Applicant Information
Owner of Record:
Name: Harnett Central Holdings, LLC
Address: 10305 Penny Rd
City/State/Zip: Raleigh, NC 27606
Property Description
Applicant:
Name: Stancil & Assoc, PLS, PA
Address : _P'---0=----=-B...:..cox:...:...._ _________ _
City/State/Zip: Angier, NC 27501
PIN(s): 0652-47-0150, 0652-47-6597,0652-47-7401, 0652-47-7213, 0652-47-
7008, 0652-46-7901, 0652-46-7717
Acreage: 75.01
Address/SR No.: SR# 2215 (Harnett Central Rd) & SR # 1437 (Ballard Rd)
Township:
D (01) Anderson Creek
D (02) Averasboro
D (03) Barbecue
D (04) Black River
Page 1 of 5
D (05) Buckhorn
D (06) Duke
D (07) Grove
~ (08) Hectors Creek
Vicinity Map
D (09) Johnsonville
D (10) Lillington
D (11) Neill's Creek
D (12) Stewart's Creek
D (13) Upper Little River
0 I
STAFF REPORT
111819 HCBOC Page 223
Services Available
Water:
[Z] Public (Harnett County)
D Private (Well)
D Other: Unverified
Sewer:
im Site Description: Site is currently vacant,
farmland.
Surrounding Land Uses: Undeveloped land,
residential & agricultural uses, and several non-
residential uses.
[Z] Public (Harnett County)
D Private (Septic Tank)
D Other: unverified
Transportation:
Annual Daily Traffic Count
(2017): 8,500 on US 401;
1,400 on Harnett Central
Rd; 830 on Ballard Rd
Site Distances: Good
Zonin District Com atibilit
The following is a summary list of potential uses. For all applicable
uses for each Zoning district please refer to the UDO 's Table of Uses.
..
CURRENT
RA-40
Parks & Rec X
Natural Preserves X
Bona Fide Farms x
Single Family X
Manufactured Homes,
(with design criteria)
Manufactured Homes
REQUESTED
RA-20R
X
X
X
X
X
IDllal ---------+-------t-~X_,__w""""ith---"-C-"-U_._P
-____ ...;.M.c..:u_lt_i-_Fa:_m_i_,_ly-+------+=X....>...:..:.w=ith:.:......=:C.::..UP'-'-
Institutional X X
Commercial Services X (with
CUP
Retail X with CUP
Wholesale
Industrial
Manufacturing
Page 2 of 5 STAFF REPORT
111819 HCBOC Page 224
Land Use Classification Com
Rural Center
Development
Node
Evaluation
[8J Yes D No
[8J Yes
[8J Yes
D Yes (8J No
Page 3 of 5
ZONING LAND USE
RA -20R MDR/ Rural
Center
Parks & Rec X X
Natural Preserves X X
Bona Fide Farm s X X
Single Family X X
Manufactured Homes,
Design Regulated X X
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X
Retail X X
Wholesale X
Industrial
Manufacturing r
The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: The impact to the surrounding community is reasonable, as the
requested zoning district is similar in nature to the surrounding area.
The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the overall land use classification
of Medium Density Residential. Compatibility developments that utilize public water &
sewer could exist yielding higher densities while including conserved open space .
The proposal does ENHANCE or maintain the public health, safety and general welfare .
REASONING: The requested zoning to RA-20R would maintain the public health, safety
and general welfare due to the existing residential uses within the area.
The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
REASONING: Due to the size of this parcel, this application does not need to be
considered for a Small Scale rezoning .
STAFF REPORT
111819 HCBOC Page 225
Subject Property (Harnett Central Rd)
Harnett Central Rd street view & site
Page 4 of 5
Ballard Rd street view & site
Harnett Central Rd street view & site
STAFF REPORT
111819 HCBOC Page 226
Suggested Statement-of-Consistency (Staff concludes that ... )
As stated in the evaluation, the requested rezoning to RA-20R would not have an unreasonable impact on
the surrounding community and will maintain the public health, safety, and general welfare based on the
existing residential uses and compatibility with the County's Land Use Plan. Therefore, it is recommended
that this rezoning request be APPROVED.
Additional Information
On November 4th, the Harnett County Planning Board voted unanimously (5-0) to recommend approval of
application based on compatibility to the Land Use Plan and the existing residential in the area.
Several citizens attended the meeting and one spoke in opposition. Her concerns included ...
• Traffic at the intersection of Ballard & Harnett Central Rd
• Traffic at the Harnett Central & Hwy 401 intersection
• Too many proposed residential subdivisions in the area already
• Fire Station is not in close proximity
• Schools are over capacity
• Electric & water service outages occur often
• Need for green space & walking areas for citizens
Page 5 of 5 STAFF REPORT
111819 HCBOC Page 227
Board Meeting
Agenda Item
Agenda Item ---=--J-=D'------'
MEETING DATE: November 18, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case# PLAN 1910-0002
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner/ Applicant: Landowner/ Applicant: Harnett Central Holdings, LLC / Stancil and
Associates, PLS, PA; 4.614 +/-acres (Consisting of two lots) Pin #'s 0652-38-2792.000 &
0652-38-6648 .000; From RA-40 to Commercial; SR# 2215 (Harnett Central Rd) & SR#
1575(Neill Smith Road); Hector's Creek Township.
Development Services staff reccomends approval based on the nonresidential growth patterns
of this area as well as compliance with the County's Land Use Plan.
Additional Information:
On November 4th, the Hamett County Planning Board voted unanimously (5-0) to
recommend approval of application based on compatibility with the Land Use Plan and the
growing nature of this area.
Several citizens attended the meeting but no one spoke in opposition.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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111819 HCBOC Page 228
Harnett
COUNTY
NORTH CAROLINA
REZONING STAFF REPORT
Case : PLAN1910-0002
Jay Sikes, Mgr. of Planning Services
jsikes@harnett .org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board : November 4, 2019 County Commissioners: _N_o_v_e_m_b_e_r_1_8_,_,_2_0_1-'-9 __
Requesting a Rezoning from RA-40 to Commercial
Applicant Information
Owner of Record:
Name: Harnett Central Holdings, LLC
Address: 10305 Penny Rd
City/State/Zip: Raleigh, NC 27606
Property Description
PIN(s): 0652-38-2792 & 0652-38-6648
Applicant:
Name: Stancil & Assoc, PLS, PA
Address: PO Box --=---=----=--=..:...:..-----------City/St ate/Zip : Angier, NC 27501
Acreage : _rv_4__c.6 ___ _
Address/SR No.: SR# 2215 {Harnett Central Rd) & SR# 1437 (Ballard Rd)
Township:
D (01) Anderson Creek
D (02) Averasboro
D (03) Barbecue
D (04) Black River
Vicinit ,,
Pag e 1 of 5
D (05) Buckhorn
D (06) Duke
D (07) Grove
~ (08) Hectors Creek
I
~
1
Vicinity Map
D (09) Johnsonville
D (10) Lillington
D (11) Neill's Creek
D ( 12) Stewart's Creek
D (13) Upper Little River
I
STAFF REPORT
111819 HCBOC Page 229
Site Description: Site is currently vacant,
farmland.
Services Available
Water:
12s) Public (Harnett County)
D Private (Well)
D Other: Unverified
Sewer:
12s) Public (Harnett County)
D Private (Septic Tank)
D Other: unverified
Zonin District Com atibilit
The following is a summary list of potential uses. For all applicable
uses for each Zonin district please refer to the UDO's Table of Uses.
I
Page 2 of 5
Surrounding Land Uses: Undeveloped land,
residential & agricultural uses, and several non-
residential uses.
Transportation:
Annual Daily Traffic Count:
(2017): 8,500 on US 401;
1,400 on Harnett Central
Rd; 830 on Ballard Rd
Site Distances: Good
Parks & Rec
Natural Preserves
Bona Fide Farms
Single Family
Manufactured Homes,
(with design criteria)
Manufactured Homes
Multi-Family
I nstitutiona I
Commercial Services
Retail
Wholesale
Industrial
Manufacturing
CURRENT
RA -40
X
X
X
X
X
REQUESTED
Commercial
X
X
X
X
X
X
X (with CUP)
STAFF REPORT
111819 HCBOC Page 230
Land Use Classification Com atibilit
Evaluation
~ Yes D No
ZONING LAND USE
Commercial MOR/ Rural
Center
Parks & Rec X X
Natural Preserves X X
Bona Fide Farms X X EMU
Single Family X X
Manufactured Homes,
Design Regulated X X
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale X
Industrial
Manufacturing
The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: The impact to the surrounding community is reasonable, as there are
several nonresidential uses in this area and any new development would incur site
improvements.
~ Yes O No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning to Commercial is compatible with the land use
classification of Rural Center Development Node . These nodes are usually market driven
commercial centers with a small scale, non-residential footprint less than 50,000 sq ft .
~ Yes O No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested zoning would enhance or maintain the public health,
safety and general welfare due to the potential site improvements that could take
place .
0 Yes ~ No The request i s for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
Page 3 of 5
REASONING: Due to the si ze of these parcels and the Land Use compatibility, this
appl i cation does not need to be considered for a Small Scale rezoning.
STAFF REPORT
111819 HCBOC Page 231
Subject Property 1 Subject Property 2
Street view & sites Street view & sites
Page4 of 5 STAFF REPORT
111819 HCBOC Page 232
Suggested Statement-of-Consistency (Staff concludes that ... )
As stated in the evaluation, the requested rezoning to Commercial would not have an unreasonable
impact on the surrounding community based on the nonresidential growth patterns of this area as well as
compliance with the County's Land Use Plan . Therefore, it is recommended that this rezoning request be
APPROVED.
Additional Information
On November 4th, the Harnett County Planning Board voted unanimously (5 -0) to recommend approval of
application based on compatibility with the Land Use Plan and the growing nature of this area.
Several citizens attended the meeting but no one spoke in opposition.
Page 5 of 5 STAFF REPORT
111819 HCBOC Page 233
Board Meeting
Agenda Item
Agenda Item -----.1/~l---'
MEE TING DA TE: November 18, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Text Amendment: Case # PLAN 1910-0003
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Hamett County Unified Development Ordinance Text Amendment
Harnett County Unified Development Ordinance; Article VII : Development Design
Guidelines, Section 6.4.1 Fire Protection; General Fire Hydrant Requirements
Development Services & the Fire Marshall 's Office requests to add the attached statement to
the nonresidential development regulations. This removes any potential contradictions with
the NC State Building Code.
The requested Text Amendment is compatible with the State of North Carolina & Hamett
Co unt y regulatory documents . Therefore, it is recommended that thi s Text Amendment
request be APPROVED .
On November 4th, the Harnett County Planning Board voted 5-0 to recommend approval of
this of the Text Amendment application based on the understanding that the NC Building
Code regulates fire protection within non-residential structures.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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111819 HCBOC Page 234
Harnett
TEXT AMENDMENT REQUEST FORM
(Internal)
COUNTY
NORTH CAROLINA
Development Services
108 E. Front Street
P.O. Box 65, Lillington, NC 27546
Phone : (910) 893-7525 Fax: (910) 893-2793
Planning Board: November 4, 2019 County Commissioners: November 18, 2019
Applicant Information: PLAN 1910-0003
Applicant:
Name: Harnett County Development Services
Address : 108 E Front St
City/State/Zip : Lillington NC, 27546
E-mail:
Phone : 910-893-7525
Type of Change
[gl New Addition [gjRevision
Unified Development
Ordinance : Ordinance
Current Text:
See attached
Article:
Proposed Text: (Attach additional sheets if necessary)
See attached
Reason for Requested Change:
VI Section: 6.4
Development Services & the Fire Marshall's Office requests to add the attached statement to the
nonresidential development regulations. Thi s removes any potential contradictions with the NC State
Building Code.
Suggested Statement-of-Consistency: (Staff concludes that...)
The requested Text Amendment is compatible with the State of North Carolina Building Code &
Harnett County regulatory documents . Therefore, it is recommended that this Text Amendment
request be APPROVED.
On November 8th, the Harn ett County Planning Board voted 5-0 to recommend approval of thi s of the
Te xt Amendment appli cation based on based on the understanding that the NC Building Code
regulates fire protection within non-residential structures.
Pag e 1 of 2
111819 HCBOC Page 235
ADD (red text)/ REMOVE (highlighted text) the following to ...
Article VII. Development Design Guidelines
6.4 Fire Protection
6.4.3 Fire Hydrants for Nonresidential Development
Fire h ydrants, or other fire protection methods as approved by the Fire Marshall's Office, shall be
required for all new construction and exp ansions of nonresidential development. Fire hydrants shall be
located in such a manner that no primary structure is further than 400 feet from a h ydrant, measured
along the street centerline. D evelopment of lots located along divided right(s)-of-way sh all only
consider distance to hydrants located on the sa me si de of the right(s)-of-way.
Page 2 of 2
111819 HCBOC Page 236
Harnett
~~COUNTY
~.;.;----NORTH CAROLINA www.ha rn ett.org
A RESOLUTION AMENDING THE
HARNETT COUNTY UNIFIED DEVELOPMENT ORDINANCE
WHEREAS , the Board of Commissioners of Harnett County adopted the UDO on October 17,
2011 for the purpose of promoting the health, safety, and general welfare of the county residents ;
and
WHEREAS, this ordinance was adopted under authority granted by the General Assembly of the
State of North Carolina, particularly G.S . 153A-340; and
WHEREAS, the UDO contains provisions for amending said ordinance and those provisions have
been followed ; and
WHEREAS, the Harnett County Planning Board has reviewed the amendment to the article of
the UDO as listed below and recommends the adoption of the following amendment.
NOW, T HEREFORE BE IT RESOLVE D BY THE BOARD OF COMMISSIONERS O F
HARNETT COUNTY, NORTH CAROLINA that Harnett County Unified Development
Ordinance Article IV : Zoning & Overlay Districts, Article VII: Development Design Guidelines ,
Section 6.4.1 Fire Protection, General Fire Protection, of the UDO shall be amended to read as
indicated in "Attachment".
"Attachment" is filed with the Unified Development Ordinance in the Clerk to the Board 's
Office.
Duly adopted thi s 18th day of November, 2019 and effective upon adoption.
HARNETT COUNTY BOARD OF COMMISSIONERS
Gordon Springle, Chairman
ATTEST :
Margaret Regina Wheeler, Clerk to the Board
strong roots • new growth 111819 HCBOC Page 237
Article VII. Development Design Guidelines
6.4 Fire Protection
6.4.3 Fire Hydrants for Nonresidential Development
ATTACHMENT
Fire hydrants, or other fire protection methods as approved by the Fire Marshall's Office, shall
be required for all new construction and expansions of nonresidential development. Fire hydrants
shall be located in such a manner that no primary structure is further than 400 feet from a
hydrant, measured along the street centerline. Development of lots located along divided
right(s)-of-way shall only consider distance to hydrants located on the same side of the right(s)-
of-way .
www.harnett.org 111819 HCBOC Page 238
July 1, 2019 -June 30, 2020
Front Desk -Check-in Aooointments
Health Clinics
Adult Women Wellness Clinic
Harnett County Department of Public Health
Activities Summary
Jul Aug Sep Oct Nov Dec Jan Feb
929 1123 1168 1308
2 3 1 1
Care Coordination for Children (CC4C) 182 199 203 215
Child Health -Sick Clinic 89 111 156 158
Child Health -Well Clinic 114 260 189 177
County Employee Health Clinic 122 125 97 131
Family PlanninQ 129 159 158 172
Immunizations 171 342 545 1635
Maternity (Prenatal Clinic) 202 190 168 195
OB Care Manaaement (OBCM) 156 145 137 128
Postpartum Home Visits 16 10 11 15
Refer/Repeat Pap 0 0 0 0
STD Services 121 118 122 121
TB Services 68 37 7 12
Welcome Baby Home Visits 16 11 11 15
Total Services 1388 1710 1805 2975 0 0 0 0
Reportable Disease Cases
Tuberculosis 0 0 0 0
HIV -(Quarterlv reoort) 0 0 1 0
AIDS -(Quarterly report) 0 0 0 0
SYPHILIS -(Quarterly reoort) 0 0 0 0
OTHER STD's 72 40 23 18
Other (salmonella, campylobacter. etc) 5 6 5 6
Total Services 77 46 29 24
Health Education
Outreach 189 269 208 484
Laboratory Clients 750 615 516 903
Laboratorv Teats 1270 1296 1403 2057
HIV Testa 140 151 186 162
WIC Active Participation 2600 2674 2719
Vital Statistics -
Births In Countv --31 46 31 34
Births Out of County -121 167 124 134
Deaths n 60 66 41 49
Environmental Health
Aoolications Received 49 53 73 85
Permits Issued 79 77 69 70
Completions Issued 59 53 49 57
Repair Permits Applied 11 10 5 3
Permits Denied 1 0 0 0
Food and Lodging
Establishments lnsoected/Reinsoected 84 83 97 103
Visits /Construction/Critical 40 57 55 30
Complaints 6 1 2 3
Private Water Suoolies
Well Aoolications Received 1 3 1 8
updated 11 /05/2019
Agenda Item _ __,/'--'~IIC...!.-_/11._~
Mar Apr May Jun trOTAL AVG .
4528 1132
7 1.75
799 199.75
514 128.5
740 185
475 118.75
618 154.5
2693 673.25
755 188.75
566 141.5
52 13
0 0
482 120.5
124 31
53 13.25
0 0 0 0 7878 1969.5
0 0
1 0.25
0 0
0 0
153 38.25
22 5.5
176 44
1150 287.5
2784 696
6026 1506.5
639 159.75
7993 2664.3
142 35.5
546 136.5
216 54
260 65
295 73.75
218 54.5
29 7 .25
1 0.25
367 91.75
182 45.5
12 3
13 3.25
111819 HCBOC Page 239
Agenda Item I a --Harnett County Veterans Services Activities Reporting Form Month/Year October 2019 Request For Service Tracking Correspondence Claimant Written Action Taken (Telephone and In-Person) Out Status Q. 0 en ::, 'iii C E ~ C 0 Cl> 'iii 0 2 Q. C ~ 0 -Cl> C Q. ci "O ca en ca u. 0 C en C :I 0 .., ·-~ 0 ca ,e, 0 C -e Cl> Cl> ca z CS::. Cl> C s::. E en ,,; .2 t! ca J!! C 0 (.) C C "O ~ s::. ca C ~ Q. Cl> ~ ii -ca 0 ·-Q. Cl> ·~ ! ... l! ... 0 Q. ca -r. '; G> ~ ... Cl> Cl> 0 Cl> al E Cl> (.) 0 (.) Cl> -:E i s::. -"O s::. > 0 Q. :Is::. t: C U) DATE NAME ! Cl> :I I 0 ~ ~ -Cl> 0 c Q. "O (.) 0 Cl> :i z 0 w 0 0 0 ct w Cl) zm 1 546 66 28 36 126 58 171 5 15 21 58 4 6 4 24 30 2 3 GW-38 4 OFl-64 5 VN-62 6 K-4 7 PT-2 8 WWll-1 ~I) 9 ....... -7 / 10 .,,, ,.;'7 ~-/t ~ --11 Eric Truesdale -12 Harnett County Veterans Officer -13 -14 Walk In: 249 -15 Walk In Front Desk: 66 -16 Phone Calls: 546 -17 Outreach : 28 Total Contacts: 889 -18 -19 -20 Total 546 66 28 36 126 58 171 5 15 21 58 4 6 4 24 30 111819 HCBOC Page 240
Agenda Item --+-/ ""'~~·__..3..___
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County o f Harnett. North Carolina. that the following amendment be mode to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section 1. To amend the Health Department General Fund , the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1105110 587000 Non-Capital Asset-Furn iture $1,087
1105 110 526010 Office Sunnlies $543
1105110 533030 Natural Gas $544
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION :
To move funds to cover cost of office chairs .
APPROVALS: f 9ty~1(/I~
Dept Head (date) · once Offi r (dRte) County Manager (date)
!u-n 9 l-c>---~--t-11 Section 2. Copies of this budget amendment shall be furni shed to t he Clerk to the Board. and to the Budget
Officer and th e Finance O ffi cer for th eir direction.
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler.
C lerk to the Board
Gordon Springle, Chairman
Board of Commissi o ners
111819 HCBOC Page 241
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be mode to the annual budget ordinance tor
the fiscal year ending June 30, 2020,
Section L To amend the Veterans Treatment Court fund, the appropriations are to be changed as follows:
EXPENDITURE
ORG OB JECT PROJECT TASK SUB -TASK JOB
SA MSA O PERT TR EATMENT OXFORD
SAMSA OPERT TR EATME NT TBA
REVENUE
ORG I OBJECT IPROJECTI TASK l SUB -TASK I JOB
I I I I I
I I I l I
I I I I I
EXPLANATION :
TO MOVE FUNDS TO COVER OXFORD HOUSE INVOICE ,
APPROVALS :
Dept Head (dote)
Adopte d this ___ day of _______ • 20 _,
Margaret Regina Whee ler,
Clerk to the Board
AMOUNT
DESCRIPTION Of CODE INCREASE DECREASE
OXFORD HOUSE $600
TBA TREATMENT PROVIDERS i6oo
I I AMOUNT
I DESCRIPTION Of CODE I INCREASE 1 DECREASE
I I I
I I l
I I I
~ .... k. ~ G-,f,-1l\ County Manager (date) ( \ _ S, ,q
he BoJrd, and to the Bu d gel Officer and lhe Finance
Gordon Springle, C hairman
Board of Commissioners
111819 HCBOC Page 242
COUNTY OF HARNETT
BUDGET ORD INANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina. that the followi ng amendment be mode to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section 1. To amend the Health Deportment General Fund, the appropriations ore to be changed as
follows :
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1105 110 584000 Non Cooitol Asset-IT $1 ,000
1105110 526010 Office Sunnlies $1,000
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION :
To move funds to purchase new scanner for the Adult Health Clin ic.
Adopted this ___ day of ________ , 20 __ .
Margaret Regino Wheeler.
C lerk to the Boord
Gordon Springle, Chairman
Boord of Commissioners
111819 HCBOC Page 243
COUNTY OF HARNETI
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be mad e to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section 1. To amend the Employee Clinic Internal Service Fund, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB·TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
8309302 545040 Insurance-P rofe ssional $4 .07 0
8309302 545010 Insurance-Property $4 .070
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCR IPTION OF CODE INCREASE DECREASE
EXPLANATION:
To move funds to the correct Insurance object.
\ e~-,<-J~~
Dept Head (date) inance icer (date)
11
/\ County Manager (date) \ V. 'L . L,U \ 9 i..o, ~c; --t 9
Sec tion 2. Copies of this budget amendment sh all be furnished t o the Cler~ to the Board, a nd to the Budge t
Officer and the Finance Officer for their direction.
Adopted this ___ day of ________ , 20 __ .
Margaret Regina Wheeler,
Clerk to the Board
Gordon Springle. Chairman
Board of Commissioners
111819 HCBOC Page 244
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Caroli na, that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section 1. To amend the Health Department General Fund , the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1105110 535010 Reooirs & Moint-Buildina $4,881
1105110 526010 Office SunnJies i500
1105110 523040 Medical Sunnlies $4,381
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION:
To move funds to install new carpet tile in front desk area of Health Department.
Adopted this ___ day of ________ . 20 __ .
Margaret Regino Wheeler.
Clerk to the Boord
P~s-~ 1,~,,9
Count y Manager (dote)
Gordon Springle, Chairman
Boord of Commissioners
111819 HCBOC Page 245
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina , that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section 1. To amend the General Fund , Aging , the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB · TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1105160 544070 CAP Pest Control $800
1105160 523040 CAP Medical Suoolies $800
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION :
To move funds in the CAP program for client exterminator costs .
APPROVALS :
Adopted th is ___ day of --------, 20 __ .
Margaret Regina Wheeler.
Clerk to the Board
p~L S+c. )<Mok:
County Manager (date)
'<+> -t ,-t ,
lerk to the Board, and to the Budget
Gordon Springle, Chairman
Board of Commissioners
111819 HCBOC Page 246
COUNTY OF HARNEIT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment b e made to the annual budget ordinance to/
the fiscal year ending June 30. 2020 .
Section 1. To omend the Generol Fund . the appropriotions ore to be changed o s follows :
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104190 543090 RODI RENTAL -OTHER EQUIPMENT $168
1104190 544000 ROD) CONTRACTED SERVICES $168
1106 170 543090 LIB) RENTAL -OTHER EQUIPMENT 1$276
1106170 543010 I !LIB! RENTAL -COPIERS $276
1105310 543090 I IDSSl RENTAL -OTHER EQUIPMENT $588
1105310 543010 I IDSSJ RENTAL -COPIERS $588
1104310 543010 ISHFJRENTAL -COPIERS 1$10.287
1104310 54 4000 ISHFl CONTRACTED SERVICES $10.287
1104390 543010 (JA IL) RENTAL -COPIERS $2.2 44
1104390 54 4000 (JAIL\ CONTRACTED SERVICES $2.244
110 4 190 543010 /RODI RENTAL -COPIERS $714
1104190 5 44000 IRODJ CONTRACTED SER VICES $714
1104 180 543010 ICOCJRENTAL -COPIERS $5.233
11041 80 5 44 000 ICOCJ CONTRACTED SERVICES $5,233
REVENUE I I AMOUNT
ORG I OBJECT jPROJECT I TASK I SUB-TASK I JOB I DESCRIPTION OF CODE I INCREASE I
I I I I I I I
I I I I I I I
I I I I I I I
EXPLANATION:
TO MOVE FUNDS TO COVER SYSTEL INVOICES FOR DEPARTMENT PRINTER RENTALS (C20200722) AND COPIER RENTALS
(C20200727) FOR FY 2019-2020.
APPROVALS:
·:h.RA /
Dep1 Head (do te )
Section 2. Copies of this budget amen dment shall be furnished to
Officer for their direction.
Adopted this ___ day of _______ . 20 _.
Margaret Regino Wheeler.
Clerk to the Boord
Gordon Springle. Chairman
Boord of Commissioners
I
I
I
DECREASE
111819 HCBOC Page 247
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Corolina, thol the following amendment be mode to the annual budget ordinance for
the fiscal year ending June 30, 2020.
Section 1. To amend the Veterans Services Fund . Veterans Treatment Court, the appropriations ore lo be changed as follows:
EXPENDITURE
ORG OBJECT PROJECT TASK SUB-TASK JOB
SAMSA OPERT TRE ATMEN T FIRSTSTEP
SAMSA OPERT TREATMENT HAVEN
REVENUE
ORG OBJECT PROJECT TASK SUB-TASK JOB
EXPLANATION :
MOVE FUNDS TO COVER HAVEN OF REST INVOICES.
APPROVALS:
~
Sec tion 2.
Adopted this ___ day of ________ . 20 __ .
Margaret Regina Wheeler,
Clerk to the Board
AMOUNT
DESCRiPTfON OF CODE INCREASE DECREASE
FIRST STEP SERVICES t"soo
HAVEN O F REST 1$500
AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
J
Q County Monoger(dote) I , ...._1,
• I .o -·-,---ic;
the Boord. and to the Budget Officer and the Finance
Gordon Springle, Chairman
Board of Commission ers
111819 HCBOC Page 248
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendmen t be made to the annua l budget
ordina nce for the fiscal year ending June 30, 2019.
Section 1. To amend the 610 Public UtilHles Administration Budget. the appropriations are to be changed as
follows :
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE
6107121 523090 Chemicals $30.000
6107121 524065 M & R Surmlies-Collect Plant $30,000
6107121 523090 Chemicals $10.000
6107121 524065 M & R Sunnlies-Collect Plan t $10,000
6107121 535050 R & M Streets-Sidewalks $50,000
6107121 524065 M & R Sunnlies-Collect Plant $50,000
6107113 524015 M & R Landscopina $1 ,300
6107113 535075 R & M Waler Plant $1 ,300
6107113 524015 M & R La ndscapin q $1,750
6107113 535010 R & M R, 1ildinas $1 7c,o
6107121 535015 R & M Landscaping $20.000
6107121 535080 R & M Collect Plan t $20,000
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE
EXPLANATION :
To Increase funds In anticipation for additional Invoices.
~~,'1---,,lJ...,.....,...~ pu..-.>..~l-:H:v..,)0-J<""
Dept Head (dole) Finance Offi r (i1'_67. I~ County Manager (dote)
Section 2. Copies of this budget amendment shall be furnished to the ~Jerk to th Boord, and to the Budget Officer and
the Finan ce Officer for their direction.
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler,
Clerk to th e Board
Gordon Springle, Chairman
Board of Commissioners
DECREASE
111819 HCBOC Page 249
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett , North Carolina, that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30. 2020.
Section 1. To amend the General Fund, Aging , the appropriations are to be changed as follows:
EXPENDITURE
ORG OBJECT PROJECT TASK SUB-TASK JOB
1105160 531010 CAP
110516 0 50401 0 CAP
REVENUE
ORG OBJECT PROJECT TASK SUB-TASK JOB
EXPLANATION :
To move funds in the CAP program for Tra ining-Mileage.
AP9}}?iw]_ 1*'11
Dept Head (date)
Adopted this ___ day of ________ , 20 __ .
Margaret Regina Wheeler.
Clerk to the Board
AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
Trainina-Mileaae $46
Emolovee Exoense $46
AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
County Manager (date)
lo..-()-(. q
erk to the Board, and to the Budget
Gordon Springle, Chairman
Board of Commissioners \ \ b\ 111819 HCBOC Page 250
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be mode to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section 1. To amend the General Fund, Airport, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104650 533050 Water $990 1104650 533060 Sewer $990
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE
EXPLANATION:
To fund sewer account for unexpected Increase.
APPROVALS:
~4"K~ ~~/, ~J ~(b-L
Dept Head (dole) once Offi (dotl7. / County Manager (dole) f \--~ .-, q
Section 2. Copies of this budget amendment shall be furnished to th Clerk to the Boord. and to the Budget
Officer and the Finance Officer for their direction.
Adopted this ___ day of _______ . 20 _.
Margaret Regino Wheeler.
Clerk to the Boord
Gordon Springle. Chairman
Boord of Commissioners
111819 HCBOC Page 251
COUNTY OF HARNETI
BUDGET ORDINANCE AMENDMENT
BE IT ORDA INED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget
ordinance for the fiscal year ending June 30, 2019 .
Section 1. To amend the 610 Public Utilities Admlnlsratlon Budget. the appropriations are to be changed as
follows:
ORG
6107117
61071 11
ORG
EXPLANATION :
EXPENDITURE AMOUNT
OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
535020 Used w ronq ORG-610 7 111 $156,300
535020 o d d money bock to 610711 1 $156,300
REVENUE AMOUNT
OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
To move money from M & R Landscaping to Non-Cap Asset-Large equipment per finance request.
Adopted this ___ day of ________ , 20 _.
M a rg aret Regino Wheeler,
Clerk to the Board
Gordon Springle. Chairman
Board of Commissioners
I
\Lt\ \ 111819 HCBOC Page 252
COUNTY OF HARNETI
BUDGET O RDI NANCE AMENDMENT
BE IT ORDAINED by lhe Governing Boord of the County of Harnett. North Co rohn o. that Ille following omenc.Jmcnt be mode l o lhe annual budget
01d1nonc e for the fiscal year end ing June 30. 2020.
Section L To omend the General Fund, lox Deportment. the appropriations ore to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DES CRIPTION Of CODE INCREASE DECREASE
11041 40 543010 Re n lal-Coo iers $1,2 12
1104 140 543090 Rental-Other Ea u,oment $1.2 1 2
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE
EXPL ANATION:
Transfer funds form Rental-Copiers 1104140-543010 lo Ren tal-Other Equipment 1104140-543090 for printer rental.
APPROVALS ·
[UJ2Jl.~,-X '4th~
Dep t Head (d ate)
Sec tion 2 . Cop ies o f this b udget a mendment shall be f urnishe d to t he Clerk to
Fina nce O fficer for their direction
Adopted this __ _ _ day of , 20 _
M a rga r e t Regino Wh eeler.
Cler< to the Board
~-Ll-te . Jc....J:: OI County Mo~i'(dote)
I to,,)..'-(--lei
e Boord. and to lhe Budge t Officer ord the I
Gordon Sp ri ngle. Chairman
Boord o f Commissioners
111819 HCBOC Page 253
COUNTY OF HARNEIT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30, 2020 .
Section 1. To amend the General Fund, Facilltles Maintenance, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104230 532070 Internet Service $460
1104230 524010 M&R Sunnlies Buildinas $460
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION:
To increase Internet line to pay invoices for FY 2019-20
APPROVALS :
A -z ,:;,g?a / ,/ o,:,,· ,,, X ~i!i J, ~111,J:cv ft...LJ. 1,..).,., )c, x-
, Dept Head (date) '-Finance Of/ic~r (date) ,;(\ County ~anager1dat e)
U I 0 -1 /-I~) lo -.. .2J-· ii
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer
and the Finance Officer for their direction.
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler,
Clerk to the Board
Gordon Springle, Chairman
Board of Commissioner•
111819 HCBOC Page 254
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDM ENT
BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina. that the follow ing amendment be made lo the annua l
budget ordinance for the fiscal year ending June 30, 2020.
Section 1 . To amend the General Fund , FacllHles Maintenance. the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB -TA SK JOB DE SCRIPTIO N OF CODE INCREASE DECREASE
1104230 5240 10 M &R Suoolies Buildinas $400
1104230 548000 Dues & Subscriptions $400
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION :
Increase line to pay Sprinkler License Renewal for Kenneth. Jeremy, and Chris
APPROVALS :
~le--~ ! )(,-,k:
County Manager (date)
Sec tion 2. Copies o f this bud get a m e ndment sha ll be furnished t o the Clerk to the Boord. and to the Budget Officer
and the Finance Officer for their direction.
Adopted this ___ day o f _______ . 20 _.
M arg aret Regino Wheele r.
Clerk to the Boord
Gordon Springle. Chairman
Boord of Commissioners
i,.o-r1 ..-L Cj
111819 HCBOC Page 255
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section 1. To amend the General Fund, Facllltles Maintenance, the appropriations are to be changed as
follows:
EXPENDITURE
ORG OBJECT PROJECT TASK SUB-TASK JOB
1104230 524010
1104230 543010
REVENUE
ORG OBJECT PROJECT TASK SUB-TASK JOB
EXPLANATION:
Increase line for General Services copier
APPROVALS :
,&;'~a'~· I/ t:1cr /f
Dept Head (date)
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler.
Clerk to the Board
AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
M&R Sunnlies Buildinas $180
Rental -Cooiers $180
AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
~~ , •• J ( .,.J:-
County Manager (date) ,~ -<,-1-,
lerk to the Board. and to the Budget Officer
Gordon Springle. Chairman
Board of Commissioners
~I\.\ ftt/.~
111819 HCBOC Page 256
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of 1he County of Harnett. North Carolina. that the following amendment be mode to th e a nnual
budget ord inan ce for the fiscal year ending June 30, 2020.
Section 1. To amend the General Fund, Transportation . the appropriations ore to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104630 548000 CTPAD Dues & Subscriptions $232
1104630 539010 CTPAD Legal Advertising $232
REVENUE AMOUNT
ORG OBJECT PRO JECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION :
To cover the cost of Transportation's advertisement of the FY2021 Administrative Grant.
APPROVALS :
~ t:{'~ ?/ llv71
Zpt Head (date)
Adopted this ___ day of _______ • 20 _.
Margaret Regino Wheeler.
C le rk to the Boord
P6,,..,..l-(c~kJ:--
county Manager (dote) BA#745i
to -.i.o-,~
rk to th e Boord. and to the Budget
Gordon Springle. C hairman
Boord of Commiss ioners
111819 HCBOC Page 257
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section 1. To amend the General Fund, Facilities Maintenance, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104230 548000 Dues & Subscriotions $130.00
1104230 524010 M & R Sunnlies -Buildina $]30
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Move monies to cover Invoice for Sprinkler license renewal for Steven Tart.
APPROVALS:
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler,
Clerk to the Boord
L.~be
County Manager (date)
l.(:), ,)-'f ~ L~
lerk to the Boord, and to the Budget Officer
Gordon Springle , Chairman
Board of Commissioners
111819 HCBOC Page 258
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Hamett. North Carolina. that the following amendment be mode to the annual budget
ordinonce for the fiscal year ending June 30 , 2020.
Section 1. To amend the General Fund, Social Services. the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
5310 532070 INTERNET SERVICE $20,000
5310 543090 RENTAL-OTHER EQ UIPMEN T $588
5310 532030 C ELLULAR SERVICE $20,588
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : To budget tunds In the appropriate accounts for Internet and printer costs for the year.
/}PROVALS: /
f/td ~l ltJ~:23-17
Dept He ad (date ) F once O er B~a!3 -
Section 2. Copies of this budget amendment shall be furnished td the Clerk to t
Finance O ff icer for the ir direction.
Adopted this ___ day of --------. 20 __ .
Margaret Regina Wheeler.
Clerk to the Board
Gordon Springle, Chairman
Board of Commissioners
111819 HCBOC Page 259
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020:
Section 1. To amend the General Funds, Register of Deeds, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
1104190 543040 General Funds/ Rental Computers $170.00
1104190 543090 General Funds/ Rental Other Equipment $170.00
1104190 543040 General Funds/ Rental Computers $720.00
1104190 543010 General Funds/ Rental -Copiers $720.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION
Register of Deeds needs to move funds from Rental Computers to Rental Other Equipment and Rental Copies
since the accounts are now separated in Munis and paid by IT.
APPROVALS :
\~ =1'-1±1:. J"'=+:
County ManagerJdate)
.0--~ ..-, ,
Section 2. Copies of this budg~t amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Gordon Springle, Chairman
Harnett County Board of Commissioners
111819 HCBOC Page 260
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30, 2020.
Section I. To amend the Finance Depa rtment bud get, the appropriations are to be changed as follows:
EXPEND ITURE AMOUNT
ORG OBJECT PROJECT TAS K SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104 130 526010 OFFICE SUPPLIES $3,000
1104130 531010 TRAJNTNG -MILEAGE $50
1104130 531020 TRAJNTNG -MEALS $250
I 104130 531030 TRAJNTNG -LODGING $7,000
I 104130 531040 TRAINING-TRANSPORTATION $1,000
1104130 53 1050 TRAJNTNG -REGlSTRA TION $6,100
1104130 532010 TELEPHONE SERVICE $1,200
11041 30 532050 POSTAGE $8,242
1104 130 534010 PRINTING $100
11041 30 535020 R & M -EOUIPMENT $1,500
1104130 539050 PERMITS/TAXES/FEES $750
1104130 543010 RENT AL -COP IERS $5,975
1104130 543020 RENT AL -POST AGE METERS $8,242
1104130 543040 RENT AL -COMPUTERS $2,000
11 04130 543090 RENT AL -OTHER EQUIPMENT $96
1104130 544010 BANKING CHARGES $1,121
11 04130 544050 SOFTWARE MAINT & SUPPORT $4,500
11041 30 548000 DUES & SUBSC RIPTIO NS $9,000
1104130 582000 NON-CAP ASSET -SMALL $500
REV ENUE AMOUNT
ORG OBJECT PROJECT TAS K SUB-TASK JOB DESCRIPTION OF CO DE INC REAS E DECREA SE
EXPLANATION:
To realign the Fi nance Department budget to more accurately reflect the function of the department through out t he
fis cal year.
APPROVALS :
Dept Head (date)
~::::t---J.}-c,, ,...}vJ::
Coun ty Manager (date)
Section 2. Copies of thi s budget amendment shall be furni shed to the Clerk to the Board, and to the Budget Officer and the Finance Officer
for their direction .
1..0 ..-J.cyq
Adopted this ___ day of ________ , 20 __ .
Margaret Regina Wheeler,
Clerk to the Board
okoots
Gordon Springle, C hairman
Board of Commissioners
Dot<
111819 HCBOC Page 261
COUNTY OF HARNETI
BUDGET ORDI NANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be mode to the annual budget ordinance tor
the fiscal year ending June 30 , 2020.
Sectio n 1. To amend the Veterans Services Fund, Veterans Trea tment Court, the opproprlotions ore to be changed os follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
2404185 504010 SAMSA OPERT TRAVEL TRVADM IN TRAVEL ADMIN $870
2404185 5 44000 SAMSA PERSN SLARY MTEAC HY CONTRACTED SVCS (M TEACHY) $870
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION:
TO MOVE FUND S TO COVER MILEAGE TO END OF SAMHSA NO C OST EXTEN SIO N DATE (12 /31 /2019).
APPROVALS :
Depl Head (dote)
Section 2. Copies o f this budget amendment shall be furnished
Officer for their direction.
Adopte d this ___ doy of _______ , 20 _.
Margaret Regino Wheeler,
Clerk to the Boord
Counlyonoger (date) l \,·I--,,
ard, and to the Budget Officer and lhe Finance
Gordon Springle, Chairman
Board of Commissioners
111819 HCBOC Page 262
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Hornell, North Carolina, that the following amendment be mode to the ann ual budget
ordinance for the fiscal year ending June 30, 2019 .
Section 1. To amend the Harnett Regional Water Fund ,Collection System Division, the appropriations ore to
be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
6107121 526010 Decrease Office Su pplies $100 6107121 524030 Increase In fo Tech $1 00
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION:
To fund external hard drive for laptop used with collection system camera.
Adopted this ___ day of ________ , 20 __ .
Margaret Regina Wheeler,
Clerk to the Boord
Gord o n Springle, Chairman
Boord of Commissioners
111819 HCBOC Page 263
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by th e Governing Board of the County of Harn ett. North Carolina. tha t the following amendment be made to the a nnual budget
ordinance for the fiscal year ending June 30, 2020 .
Section 1. To amend the Harnett Regional Water Capital Fund , SWEP -School WW Ex tension, the
appropriations are to be changed as follows :
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
l4~h100 'i "q On n SWEP Conacv Continaenc Continaenc SWEP Continaencv $90,000
~~\·1100 1;541 ODO SWE P Cnstr Constru Duk eE nerqy Duke EnerQy ProQres s $90,000
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION :
To fund electrical line extension to pump station for school wastewater project
_,_~ ____ 1....;.01:...:;3-'-'11..;;;;.2oc..;.1.;...9 P~m. ,.)v--1--
Dept Head (date) Finance ficer (ff~! \~ County Manager (date) \l -£...--1 1
Sec tion 2. Copies of this budget amendment sh all be furnished to the cieJ to the Board, and to the Budget Officer
and t he Finance Officer fo r thei r direction.
Adopted this ___ day of --------, 20 __ .
Margaret Regino Wheeler.
Clerk to the Boord
Gordon Springle . Chairman
Board of Commissione rs
111819 HCBOC Page 264