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Home My WebLink About101519a Agenda PackageHarnett County Board of Commissioners Work Session Tuesday, October 15, 2019 9:00 am 9:00 am Town of Angier's request for FY2019 SRO Reimbursement in the amount or $70,029.94, Paula Stewart 9:15 am Property Tax Exemption/Exclusion Late Applications, Bill Tyson 9:30 am County Manager's Report: Various project updates October 21, 2019 Regular Meeting Agenda Review Invitations and upcoming meetings 9:45 am Closed session 10:15 am Adjourn Lewis Weatherspoon Mayor October 3, 2019 Paula Stewart County Manager Harnett County P.O. Box 759 Lillington, NC 27546 Town of Angier www.anLier.org Gerry Vincent Town Manager Veronica Hardaway Town Clerk Subject: School Resource Officer Program (2078 -2019) -Reimbursement Agreement Dear Ms. Stewart, As a follow up to our conversation, I respectfully request reimbursement from the Harnett County Board of Commissioners for the School Resource Officer as outlined under the Reimbursement Agreement signed October 1, 2018. Under Article II Compensation for SRO Services, the Agreement allows a maximum of $65, 812.00, and the Town is requesting $24,079.94 from February to June 30, 2019. In addition, under Article IV SRO Equipment and Vehicles, the Agreement allows a maximum of $45,942.00 and the Town spent approximately $62,600.00. The requested amount per the Agreement is $45,942.00. As you were aware. the Town of Angier was without a Finance Director and support staff during this time to request the above mentioned reimbursements within the fiscal year. However, to date, we are fully staffed within the Finance Department and will request reimbursements on a monthly basis. I respectfully request an appropriation from the Harnett County Board of Commissioners of $70,021.94 ($24,079.94/Payroll + $45,942.00/Equipment). I apologize that I will be unable to attend the Commissioner's Board Meeting on October 21st, but Hans Kalwitz, Finance Director will be if you have any questions. Thank you for your consideration. Post Office Box 278 • Angier, North Carolina 27501-0278 • (919) 639-2071 Lewis Weatherspoon Mayor Sipcerely, Gerald D. Vincent Town Manager Town of Angier ww.anuier.orc Gerry Vincent Town Manager Veronica Hardaway Town Clerk Post Office Box 278 • Angier, North Carolina 27501-0278 • (919) 639-2071 The Town of Angier PO Box 278 Angier, NC 27501 FOR: October 2018 -June 2019 919-639-2071 919-639-6130 Fax BILL TO: Harnett County Finance PO Box 760 420 McKinney Parkway Lillington, NC 27546 DATE: September 10, 2019 INVOICE # 1 DESCRIPTION i __ AMOUNT Payroll Expenditures - October 2018 -June 2019 ; $ Equipment Expenditures - One time reimbursement $ Remit Payment to Town of Aniger P0Box 278 Angier, NC 27501 24079.94 45, 942.00 Total ( $ 70,021.94 ANNUAL COST FOR SCHOOL RESOURCE OFFICER - DEBRA BAUEER Includes Officer and Fringe Benefits Assumes Current Starting Salary of $45,353 and Current Fringe Benefits Cost Estimated Uniform and Officer Equipment Costs of $8200 Covered by Contract Reimb Personnel Costs SRO Contract Over/(Under Actual Salaries @45,353 for12 Months 45,353.00 FICA Expense at 7.65% 3,469.50 Retirement Expense @ 8.5% 3,855.01 401K Contribution @ 5% 2,267.65 Workers Compensation - 3.5% net of deductions/modifiers =1% 453.53 Overall Budget Estimate for Unemployment of 1% 453.53 Health Insurance 460.60 *12 months 5,527.20 Life and AD&D $9.35 * 12 months 112.20 Dental/Vision $36.50 *12 Months 438.00 Total Annual Personnel Costs for One Officer 61,929.62 65,812.00 Officer Related Uniforms and Equiipment 8,200.00 Total Annual Cost for One Officer Including Salary, Fringe Benefits, and Uniforms and Equipment 70,129.62 Estimated Cost of Police SUV and Related Equipment w/ lnsur. 54 400.00 Officer Related Uniforms and Equiipment Estimated Cost of Police SUV and Related Equipment w/ Insur. TOTAL OFFICER EQUIPMENT AND VEHICLE & EQUIPMENT 8,200.00 54,400.00 62,600.00 45,942.00 U:\Documents\Budget Changes for January 22 2019 Workshop SCHOOL RESOURCE OFFICER PROGRAM REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY SCHOOLS This Reimbursement Agreement (hereinafter "Agreement") effectiveal, 2018 is made and entered into by and between the Harnett County Board of Education (hereinafter "Board"), the governing body of the Harnett County Schools (hereinafter "HCS"), the County of Harnett (hereinafter "County"), and the Town of Angier (hereinafter referred to as the "Town"). WITNESSETH: WHEREAS, the Board and the Town entered into a School Resource Officer Program Memorandum of Understanding (hereinafter referred to as the "MOU") effective t$ 2018, attached hereto as Exhibit A; WHEREAS, Article V of the MOU states that the Board and governing body of the Town agree to enter into a separate contract to address the assignment of School Resource Officers (hereinafter referred to as "SRO" or collectively "SROs") to specific HCS schools and payment for SRO services during each fiscal year; WHEREAS, County agrees to provide funding for the SRO's to the Board for reimbursement of SRO services as described in the MOU. NOW, THEREFORE, in consideration of the promises and covenants of the parties herein contained, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Board, County, and the Town do hereby agree as follows: Article I SRO School Assignment The Town shall hire and train law enforcement officers to serve as SROs pursuant to the MOU in each of the following schools within the Town's limits: 1. Angier Elementary Between school years and during scheduled holidays, the Town shall have the right to utilize the SROs for non -SRO purposes so long as such uses do not conflict with any of the requirements of the MOU. Article II Compensation for SRO Services The compensation to be paid by County to the Board for reimbursement of the SRO services described in the MOU and for non -SRO purposes during scheduled holidays shall not exceed $31.64 per hour with a maximum of $65,812.00 per fiscal year for each SRO. The Board 1 shall not receive any additional funds from County for reimbursement to the Town for excess expenditures unless agreed upon in writing by County. Between school years, County shall directly reimburse the Town for the SROs for their services, regardless of their use by the Town, in an amount that shall not exceed $31.64 per hour for each SRO. If the total amount of funds expended on each SRO for the then -current term of the MOU exceeds $65,812.00, the Town shall be solely responsible for the excess expenditures of the SRO's services, unless County agrees in writing to cover the excess expenditures. Article III Invoices for SRO Services In order to request payment, the Town shall submit monthly invoices to the Harnett County Sheriffs Office (hereinafter referred to as "HCSO") describing the applicable charges, including identification of personnel who performed the services, the school at which the SRO performed the services, hourly rates, and reimbursable expenses. If the invoice contains expenditures for non - SRO purposes during a scheduled holiday, the invoice shall identify the type of services performed by the SROs. Prior to submission of invoices to the Board, the HCSO shall verify them for accuracy within five business days of receipt. Once verified, County shall forward the funds for reimbursable expenses to the Board for payment of the invoices. The Board shall process and pay invoices within 30 days of receipt. Between school years, the Town shall submit monthly invoices to County describing the applicable charges, including identification of personnel who performed the services, the type of services performed, hourly rates, and reimbursable expenses. County shall process and pay invoices within 30 days of receipt. Article IV SRO Equipment and Vehicles County shall provide a one-time reimbursement grant not to exceed $45,942.00 per SRO to the Town for the purchase of SRO equipment and one vehicle per SRO for the Initial Term of this Agreement and the MOU. All maintenance and additional purchases of equipment and vehicles shall be the responsibility of the Town. The Town shall submit an invoice to County listing the purchased equipment and vehicles. County shall process and pay the invoice within 30 days of receipt. Article V Term and Termination of Agreement The term of this Agreement shall begin on Va-1 j and end on June 30, 2019 (the "Initial Term"), unless terminated earlier as herein provided. At the expiration of the Initial Term, this Agreement shall automatically renew upon the renewal of the MOU, unless any of the parties provide at least 30 days' written notice of its intent to terminate prior to the expiration of the then -current term. 2 This Agreement may be terminated by any party, with or without cause, upon 90 days' written notice to the other parties. However, this Agreement shall automatically terminate without notice upon the termination of the MOU. If at any time this Agreement is terminated during the Initial Term or any subsequent term of the MOU, the parties shall negotiate and execute a new agreement that is compliant with Article V or any amendment thereof prior to the termination date of this Agreement, unless any amendment of the MOU no longer requires such an agreement. Article W Notice Any notice, consent, or other communication in connection with this Agreement shall be in writing and may be delivered in person, by mail, or by facsimile transmission (provided sender confirms notice by written copy). If hand -delivered, the notice shall be effective upon delivery. If by facsimile copy, the notice shall be effective when sent. If served by mail, the notice shall be effective three business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately to the address set forth below: To Board: Harnett County Schools Attention: Superintendent 1008 South 11th Street Lillington, North Carolina 27546 To Count Paula Stewart County Manager Post Office Box 759 Lillington, North Carolina 27546 With copy to: Monica L. Jackson Senior County Staff Attorney Post Office Box 238 Lillington, North Carolina 27546 To Town Mike McLaurin Interim Town Manager 55 N. Broad St. W. Angier, NC 27501 With copy to: 3 Dan Hartzog Jr. Town Attorney PO Box 27808 Raleigh, NC 27611 Article VII Miscellaneous Provisions Relationship of Parties. The parties to this Agreement shall be independent contractors, and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of the parties be construed as employees, agents, or principals of any other party to this Agreement. Each party agrees to assume the liability for its own acts or omissions, or the acts or omissions of their employees or agents, during the term of this Agreement, to the extent permitted under law. 2. Governing Law: Venue. This Agreement shall be governed by the laws of the State of North Carolina. The venue for initiation of any such action shall be Harnett County, North Carolina Superior Court. 3. Amendments and Modifications: Additional Policies and Procedures. This Agreement may be modified or amended by mutual consent of the parties as long as the amendment is executed in the same fashion as this Agreement. 4, Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this Agreement. 5. Severability . In the event that any provision of this Agreement shall be invalid, illegal, or otherwise unenforceable, the validity, legality, and enforceability of the remaining provisions shall in no way be affected or impaired thereby. 6. No Third Party Benefits. There are no third party beneficiaries to this Agreement. Nothing in this Agreement shall create or give to third parties any claim or right of action against the parties. 7. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which taken together constitute one and the same instrument. 8. E -Verify: All parties shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes, "Verification of Work Authorization," and will provide documentation reasonably requested by any party to this Agreement demonstrating such compliance. 4 IN WITNESS WHEREOF, the parties hereto caused the Agreement to be executed on their behalves. ATTEST: 0 Af1EST: HARNETT COUNTY BOARD OF EDUCATION COUNTY OF HARNETT 1 Go on Springh M an, Harnett County Board of Co nmissioners ag ret Reg' .j eeler, Clerk TOWN OF ANGIER L :is W. Weather ,: 0' ,1m IA NO I,k� r ATTEST: I v, (INCORPORATED Com£ L21 azh t�� p 1901 `z Veronica Hardaway, Town Clerk o ""... ^''P4'' %.''prxrurMrpn'; 5 THIS INSTRUMENT HAS BEEN PREAUDITED IN THE MANNER REQUIRED BY THE LOCAL GOVERNMENT BUDGET AND FISCAL CONTROL ACT FINANCE DIRECTOR Board Meeting Agenda Item MEETING DATE: Octoberal, 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Property Tax Exemption/Exclusion Late Applications REQUESTED BY: Tax Department REQUEST: The attached list of applicants have submitted an application after their deadline. These applications meet all qualifications per General Statutes and are approved for the exemption/exclusion they are applying for, beyond being late. According to General Statute 105-282.1 (al) Late Application. - Upon a showing of good cause by the applicant for failure to make a timely application, an application for exemption or exclusion filed after the close of the listing period may be approved by the Department of Revenue, the board of equalization and review, the board of county commissioners, or the governing body of a municipality, as appropriate. An untimely application for exemption or exclusion approved under this subsection applies only to property taxes levied by the county or municipality in the calendar year in which the untimely application is filed. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\swi lson\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\DDQE8KQN\agendaform2O 19.docx Page 1 of 1 Property Tax Relief/Exemption Application Appeals APPELLANT OWNER REASON FOR APPEAL TYPE GOODNOUGH, PAUL LATE APPLICATION ELD TART, CORBETT LATE APPLICATION ELD VANDERGRIFF, CLYDE LATE APPLICATION ELD YOUNG, JOYCE LATE APPLICATION ELD MCDOUGALD, ESTELLE LATE APPLICATION ELD STANLEY, JESSE LATE APPLICATION ELD ADAMS, BETTIE LATE APPLICATION ELD RAINES, LINDA LATE APPLICATION ELD DELEASE, RONALD LATE APPLICATION ELD DELEASE, ANDREA LATE APPLICATION ELD MOORE, JEFFREY LATE APPLICATION ELD MCLEAN, JUDITH LATE APPLICATION ELD PITSLEY, JUNE M LATE APPLICATION ELD LEE, EDWARD LATE APPLICATION ELD GRIFFITH, BRENDA LATE APPLICATION ELD GIUNTA, FRANK & PEGGY LATE APPLICATION ELD LETT, CHARLES & BRENDA LATE APPLICATION ELD SMITH, JEANETTE LATE APPLICATION ELD HINES, JANICE LATE APPLICATION ELD SHEPPARD, GERTRUDE LATE APPLICATION ELD PRISACARIU, ALAIN G LATE APPLICATION DV LONG, JAMES H JR LATE APPLICATION DV JOHNSON, WALTER LATE APPLICATION DV SANTIAGO, OSCAR LATE APPLICATION DV HARWELL, CHARLES W LATE APPLICATION DV PEEDEN, ROBERT ALAN LATE APPLICATION DV CHAMBERS, WILLIE R LATE APPLICATION DV DAVIS, JOHNNY MARVIN LATE APPLICATION DV FREEMAN, STEVEN C LATE APPLICATION DV CRAWLEY, RICHARD R LATE APPLICATION DV WOODS, DENNIS J LATE APPLICATION DV GREENE, FREDDIE A LATE APPLICATION DV ROSS, CHRISTOPHER LATE APPLICATION DV RAY, KAREN LATE APPLICATION DV VACEY, CHERYL LATE APPLICATION DV VONGSVIRATES, SUCHAI LATE APPLICATION DV BRIGHT, VINCENT J LATE APPLICATION DV SNOW, KELVIN V LATE APPLICATION DV THOMAS, TAMEKA HORTON, ERIC FORDHAM, MAZELLE JOHNSON, JOSEPH LAWSON, ROGER GUINN, JESSICA LYNN MISIAK, TROY BENNETT, LEWIS III SIMPSON, MELVIN LAMONT TREVINO, ROBERT ANDREW CASHWELL, JERRY SMITH, ELI & KATHY CAMPBELL, BRUCE PRICE, RUSSELL & BETTY KELLEY, JAMES C MEANS, VERNON BOSQUES, JASON TORRES-BOSQUES, MARILYN JORDAN, STEVEN FREEMAN, WILLIAM GADDY, CLARENCE WOOD, CATHERINE ANDERSON CREEK CLUB CHARTER SCHOOL LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION LATE APPLICATION ELD- ELDERLY EXEMPTION DV- DISABLED VETERAN DIS- DISABLED EXEMPTION DV DV DV DV DV DV DV DV DV DV DV DV DV DV DV DV DV DV DV DV DIS DIS CS