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HomeMy WebLinkAbout021819a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Admini.stration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting February 18 , 2019 1. Call to order -Chairman Gordon Springle 6:00pm 2. Pledge of Allegiance and Invocation -Commissioner Barbara McKoy 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates, refunds and releases D. Hamett County Workforce Development requests approval of an amendment to the FY 2018-2019 contract with Central Carolina Community College, grant recipient for the Triangle South Workforce Investment Area under the Workforce Innovation and Opportunity Act (WIOA). This amendment will increase funding for the Harnett County WIOA Ault Program by $44,000. Of those funds , $14,500 will be transferred from the current Hamett County WIOA Dislocated Worker budget. E. Harnett County General Services requests approval of the Dangerous Dog Committee By-Laws. F. Harnett County Public Library requests approval of the revised bylaws of the Library Board of Trustees . Changes include a general update oflanguage of the current 1999 bylaws as well as an amendment allowing for the appointment of a representative from the Boone Trail Community Center and Library to replace one of the six at large seats . G . Harnett Regional Water (HRW) requests approval of a project ordinance creating the School Waste Water Extension Project consisting of the construction of approximately 35,000 linear feet (6 .5 miles) of four and six inch waste water force mains and three wastewater lift stations to serve three separate schools in the southern and central areas of Harnett C ounty. The entire project is estimated to cost approximately $2,754,205 and will be jointly funded from HRW reserves and a NCGA grant of$500,000. H . Harnett County Sheriffs Office requests approval of a Consulting Services Agreement with Michael D. Robertson to consult on the update of policy and procedures and to begin the process of receiving accreditation from the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA). The contract cost of $64 ,800 per year will not require additional funding to the Sheriff s Office during thi s project. Page 1 021819a HC BOC Page 1 I. Harnett County Sheriffs Office requests a new Administrative Assistant position, Pay Grade 17 $34,234 plus benefits, to assist in the management of the update of policy and procedure and to begin the process of receiving accreditation from the Commission on Accreditation for Law Enforcement Agencies , Inc. (CALEA). The Sheriffs Office will cover the cost of this position for the remainder of the fiscal year with current budget. J. Harnett County Sheriff's Office requests a new Captain position, Pay Grade 115, $60,241 plus benefits, to manage the CALEA Program once accredited. The Sheriffs Office will cover the cost of this position for the remainder of the fiscal year with current budget. However, the Sheriff's Office is requesting additional funding in the amount of $68,095 for office equipment, vehicle, equipment and uniforms for the new positions. K. Hamett County General Services requests approve a construction contract in the amount of$771,970.00 to Southeastern Construction ofBuies Creek, LLC for community building renovation at the Shawtown Campus, Lillington NC. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. Public hearing regarding possible closure of certain portions of the following unmaintained rights-of-way: (i) Senter Street between the Northern and Southern Railroad right-of-way and U.S . Highway 401; (ii) Betts Street between the Northern and Southern Railroad right-of-way and U.S. Highway 401; and (iii) Byrd Street between the northern line of the Betts Street right- of-way and the southern line of the Senter Street right-of-way. Immediately following the public hearing, commissioners will consider a Resolution and Order of the Harnett County Board of Commissioners Closing Certain Portions of the Unmaintained Rights-of-way of Senter Street, Betts Street, and Byrd Street 8. Public Hearing regarding Proposed Zoning Change: Case # PLAN 1812-0001: Landowners/Applicants: Senter V & Others / Mauldin-Watkins Surveying PA; 12 .61 +/- acres; Pin# 0654-62-0649.000; From RA-30 to Commercial Zoning District; US Hwy 401 North; Hector's Creek Township, Harnett County Development Services Director Mark Locklear 9. County Manager's Report -Paula Stewart, County Manager Hamett County Department of Public Health Activities Summary -January 2019 In accordance with NCGS 105-369(a), this is a report that the unpaid taxes for the fi scal year 2018-2019 that constitute a lien on real property was $2,533,468.47 as of January 31, 2019. NC Total Retirement Plans Contribution-Based Benefit Cap Report Interdepartmental budget amendments 10. New Business Page 2 021819a HC BOC Page 2 11 . Closed Session 12. Adjourn Potential add-on for discussion (consider #9): Hamett County Sheriffs Office requests approval of a contract with Summitt Food Services (formerly ABL Food Services). The new contract includes an increase of approximately $.02 more per meal that the Sheriffs Office will attempt to absorb in their current budget. Page 3 021819a HC BOC Page 3 Agenda Item _J-1 .......... A---'--= HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting February 4 , 2019 The Harnett County Board of Commissioners met in regular session on Monday, February 4 , 2019, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Howard Penny, Vice Chairman Barbara McKoy, Commissioner Joe Miller, Commissioner Abe Elmore, Commi.ssioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Commissioner Miller led the Pledge of Allegiance and invocation. Chairman Springle called for any additions or deletions to the published agenda. Mrs. Stewart requested the addition of Harnett County Finance Office's request for approval of an amendment to the contract with Martin Starnes & Associates , CPAs. P .A. to audit the County's accounts. Mrs . Stewart requested the deletion of the Sheriffs Office requests for approval of a Consulting Services Agreement and additional Administrative Assistant associated with CALEA. Mrs. Stewart said staff will present all of the numbers needed for this program during the upcoming work session. Commissioner Elmore moved to approve the agenda as amended . Vice Chairman Penny seconded the motion that passed unanimously. Commissioner Elmore moved to approve items on the consent agenda. Vice Chairman Penny seconded the motion, which passed unanimously . 1. Budget Amendments: 672 Emergency Services Code 1104411 529090 1104411 330210 1104411 330310 EMP18-0PERET-EMPG-IN1TIALAMT 35,000 increase EMP18-FEDERAL-NCP02-EMPER 17,500 increase EMPI8-STATE-NCP02-EMPER 17 ,500 increase February 4, 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 7 021819a HC BOC Page 4 866 Veterans Treatment Court Code 2504185 504010 Expense Allowance 2504185 519090 Professional Service-Other 2504185 523040 Medical Supplies 2504185 526010 Office Supplies 2504185 531030 Lodging 2504185 531050 Registration 2504185 539090 Other Services 2504185 544000 Contracted Services 2504185 59090 Other Services 2504185 544000 Contracted Services 2504185 3 3 0210 Federal Grant 1003 Board of Education Code 5905910 555000 5903900 390982 Capital Outlay-Equipment Transfer From-Special Rev 1005 Economic Development Code 2705910 598500 Interfund Trans-Capital Res 2703900 390990 Fund Balance Appropriated 2. Tax rebates, refunds and releases (Attachment 1) 8,270 increase 125,568 increase 1,862 decrease 2,545 increase 6,142 decrease 129 increase 11,676 increase 100, 110 decrease 2,400 decrease 2,400 increase 40,074 increase 841,307 increase 841,307 increase 841,307 increase 841,307 increase 3. Administration requested approval of revisions to the Harnett County Personnel Ordinance. The proposed revisions are intended to clarify expectations for County employees during activation of the County's Emergency Operations Center (EOC), as well as during Adverse Weather Events. Portions of the Personnel Ordinance, which are being revised, include adding a definition for "Work Week" under Article I, Section 3 (Definitions); Art~cle III, Section 18 (Emergency Operations Compensation); Article V , Section 11 (Emergency Operations); and Article VI, S~ction 13 (Adverse Weather Policy). 4. Proclamation Recognizing Mrs. Helen Chaffin Byrd on this 100th Birthday 5. Harnett Regional Water requested approval of write-offs for the fourth quarter of2018 totaling $31,141.80. All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage collections and bad debt. 6. Harnett County General Services requested award of bid to Southeastern Construction of Buies Creek in the amount of $771,970.00 for community building renovation at the Shawtown Campus, Lillington, NC. Southeastern Construction was the sole bidder, lowest responsive and responsible bidder; both times the project was advertised. Award amount was arrived at by negotiation afte,r original bid exceeded funds available for the project. February 4, 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of7 021819a HC BOC Page 5 7. Hamett County Finance Office requested approval of an amendment to the contract with Martin Starnes & Associates, CPAs. P.A. to audit the County's accounts. Additional time was needed due to Hurricane Florence, software conversion and staff turnover. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Penny Christman of the Carolina Seasons subdivision in Cameron addressed the Board. Commissioner Miller moved to approve the appointment listed below. Commissioner McKoy seconded the motion that passed unanimously. Harnett County Public Facilities Corp. Board of Directors Steve Ward was reappointed to serve on this board for a term of one year expiring March 31,2020. Vice Chairman Penny questioned why they were considering appointments to the Harnett County Jetport Committee, as he believed the committee had been disbanded. Staff explained they were submitting appointments for consideration in accordance with the revised Bylaws of the Harnett County Jetport Committee adopted by the Board of Commissioners on November 5 , 2018. Commissioner McKoy responded she had a different understanding and reminded the Board of her earlier nomination of Walter Massey to serve on this committee as a District 1 representative. Staff was directed to hold the current applications until commissioners could discuss the Harnett County Jetport Committee during the February 12, 2019 work session. County Attorney Dwight Snow presented a proposal from Everette E . Smith to purchase a real property tract owned by Harnett County. The property is described as a 1.8-acre tract located in Johnsonville Township off Dove Road, Cameron, NC 28326 with Parcel ID No. 0995469000. The tract is a wooded lot that has no public road frontage and is contiguous to the home place of Mr. Smith's mother. Mr. Smith has made an offer on this property of$6,000, which is based on the county tax value of $5,460 plus an additional amount, which would cover the county's advertising cost with the local newspaper pursuant to the General Statute requirements. Mr. Snow provided a copy of a real property proposal letter by Mr. Everette E. Smith dated January 14 , 2019 together with his statutory deposit check of $300, deed for subject property to County of Harnett, Hamett County Tax Department card of subject property showing tax value of $5,460 and a proposed resolution to sell real property. Commissioner Elmore moved to approve the Resolution by the Harnett County Board of Commissioners to Sell Real Property as presented. Commissioner Miller seconded the motion that passed unanimously. (Attachment 2) February 4 , 2019 Regular Meeting Minutes Harnett County Board of Commissioners P age 3 of7 021819a HC BOC Page 6 Mrs. Stewart presented the following reports : Johnston-Lee-Hamett Community Action, Inc. 's Community Services Block Grant - Community Anti-Poverty Plan Grant Application Hamett County DSS Monthly Report -December 2018 Mrs. Stewart noted that she and the assistant county managers would be out of the office Wednesday through Friday ofthis week attending the North Carolina City and County Management Seminar in Winston-Salem, NC. Staff also reported on a recent meeting regarding broadband initiatives. Commissioner McKoy moved that the Board go into closed session to discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)(6). Vice Chairman Penny seconded the motion that passed unanimously . Vice Chairman Penny moved that the Board come out of closed session. Commissioner McKoy Seconded the motion, which passed unanimously. Chairman Springle recessed the meeting. Following the regular Board meeting, several commissioners toured the Hamett County Waste Water Facility located at 607 Edwards Brothers Drive in Lillington. Chairman Springle reconvened the meeting of the Hamett County Board of Com.missioners at 11 :45 am. Commissioners hosted their 2019 Legislative luncheon and the following legislators and legislative staff attended: Senator Jim Burgin Representative John I. Sauls Representative Larry Strickland Kim Barnes on behalf of Senator Tom Tillis Carol Armstrong on behalf of Office of Representative George Holding Elissa-Tew from Senator Burgin's Office Chandra Reed from Representative Lewis' Office David Capen from Representative Lewis ' Office Commissioners and staff discussed in detail the following six Harnett County 2019-2020 Legislative Priorities: 1. Assist Harnett County in Expanding Broadband Access to Underserved Areas (State/Federal) Lack of access to high speed Broadband is a significant barrier tp economic growth for a community, and limits educational opportunities and outcomes for residents . We ask for assistance in developing infrastructure and providing broadband to underserved areas within the county, through either legislation or funding. The County is currently completing a Broadband Survey of residents' current and desired level of Broadband access to share with providers in hopes of attracting them to expand service. February 4 , 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 7 021819a HC BOC Page 7 2 . Address Disparities· Related to hnpact Aid Funding for Military-Connected Students (Federal) Due to the way Counties are currently funded for military-connected students, Harnett County receives considerably less in federal funding per student than do surrounding counties. We believe that the funding provided for military-connected students should be the same, regardless of where they attend school, and we seek additional funding to support the education of these students and reduce the burden on the County's taxpayers. 3 . Support County Efforts to Expand Natural Gas Capacity (State) Access to natural gas is a basic requirement for many industries and businesses looking for sites to locate new facilities. Despite population growth in portions of Harnett County, a lack of access to natural gas has prevented the commercial and industrial growth that would normally accompany this growth. We ask for assistance in identifying ways to expand natural gas capacity throughout the county through public-private partnerships. 4 . Allow Counties to Enact Impact Fees to Support Public Education (State) Harnett County is among the fastest growing counties in North Carolina, and with that growth comes additional demand for public services. The County's median home value in 2017 was $144,700, which does not generate ~nough tax revenue to pay for the services the home 's occupants will need. At present, approximately 3,700 new homes are at some stage of development in Northwest Harnett County, which will create a significant burden on our school system. We request legislation that would allow the County to enact a fee on new development to assist in funding public education in the county. 5 . Give School Systems Flexibility in Establishing their K-12 Calendars (State) Allowing flexibility in establishing their K-12 calendars would give school systems the ability to align the K-12 calendar with local community colleges, which would allow for more opportunities for high school students to take advantage of opportunities for higher education. The Harnett County Board of Commissioners voted last year to provide free tuition for high school students in Harnett County who meet certain requirements to attend Central Carolina Community College. 6. Grant County Boards of Commissioners the Ability to Construct Schools (State) The Harnett County Board of Commissioners asks for the authority to construct schools, to allow the County strategically plan for growth and to reduce existing and future issues with school overcrowding. Additional priorities provided include: Authorize Use of Recreation Fees for Construction (State) Assist Harnett County in Funding its Veterans Treatment Court Program (State/Federal) Assist Counties with Efforts to Install Additional Gauges on Rivers and Waterways (State) Assist Counties in the Cleanup of Rivers and Waterways (State) Assist Counties with Storm Mitigation Planning and hnplementation (State/Federal) Provide Funding to Help Counties Implement School Security Measures (State/Federal) February 4, 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of7 021819a HC BOC Page 8 Support the County's efforts to Enhance the Harnett Regional Jetport (State) Support County's Efforts to Correct Boundary Issues (State) Address Issues with Motor Vehicle Gap Billing (State) Continue Support of Construction of Four Lane Highway into Wake County (State) Lower NCDOT Road Takeover Threshold to 75 percent Buildout (State) Allow Counties to use E-911 Funds for E-911 Needs Other than Equipment (State) Preserve Funding for Local Health Departments (State) Restore State Aid Funding of Public Libraries to Pre-2011 Levels (State) Provide Local Governments with Liaison for Utilities Providers (State) Reinstate Funding for Drug Treatment Courts and Mental Health Courts (State) Legislators responded and discussions continued . Vice Chairman Penny moved to adjourn the meeting at 1 :45 pm. Commissioner Miller seconded the motion that passed unanimously. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk February 4, 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of7 021819a HC BOC Page 9 ATTALHM!!.;NT 1 ,,.. •.• --.r-... • •t;.:; HacTtet\ '\:opNiV8» -.,y ' ' C =-,~~lot.~ ·~ ' . d ~ o ..... ,. ·aoarcfReport---~:,...,..:-"·--~ "C -~·;:iJ;',ffr .:.:.:.x~~p;:.:~ !-({~oC ~)~1-1 q C Date 02/04/2019 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities I __ .. ...,..,..__. _ _.,~~---.--,"""--· -7..-...... "T'. ·-,......---'!"':--"--~ .. --..... -·-:-•-~--..-~----~~--r_,,... ..... _._ --.. ,,.-.i--"'/'·---"";·--~-~-·..,.,"'I"';'"''· ••. -~--·~ ..... .,., .•• .,.-,---~.. -i, i A<lj.ustn]ent Reas~n . _ , . Bill Num~er ,: . .' Type.~ Received Amount R¢fund Amount -. · . , . ·. Name_ ·. · . · . .' .. :. Listed In Error 0000027766-2018-2018-0000-00 BUS $1,402.73 $32.86 JOHNSON PROPERTIES REALTORS S. Keith Faulkner Tax Administrator 021819a HC BOC Page 10 ATTACHMENT 2 f ;,~~Harn ett ~r', :":":::C~O~U~N~T;":':'"Y:----------------------L --..=.:--~' NORTH CAR OLINA RESOLUTION BY THE HARNETT COUNTY BOARD OF www.harn ett.o rg COMMISSIONERS TO SELL REAL PROPERTY THAT WHEREAS, Harnett County is the owner of a 1.8 acre real property tract located , off Dove Road in the Johnsonville Township of Harnett County; this tract was conveyed to Harnett County in that Deed recorded in Book 734, Page 743, Harnett County Registry with Parcel ID No. 0995469000; and WHEREAS, Everette E. Smith has made an offer to Harnett County to purchase said 1.8 acre real property tract for the purchase price of $6,000.00 pursuant to the negotiated offer, advertisement and upset bid procedure set forth in N.C. Gen. Stat. §160A-269; that the Harnett County Board of Commissioners has considered this offer and said Board desires through this Resolution to propose to accept the Smith offer on the condition that Smith pay a 5% deposit ($300.00) and that the further requirements ofN.C, Gen. Stat. §160A-269 are met. NOW THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners pursuant to the provisions ofN.C. Gen . Stat. §160A-269 does hereby propose to accept the offer by Everette E. Smith of $6,000.00 to purchase that 1.8 acre real property tract upon his deposit of 5% of the offered price ($300.00) and subject to any upset bids received after publication of the Smith offer pursuant to the aforementioned statute. BE IT FURTHER RESOLVED that the County legal staff will insure the compliance with the sale provisions ofN.C. Gen. Stat. §160A-269 and will provide to the Board a proposed Special Warranty Deed at such time that a final bid has been received and accepted for said real property. Adopted this the 4th day of February, 2019 . HARNETT COUNTY BOARD OF COMMISSIONERS strong roots • new growth 021819a HC BOC Page 11 021819a HC BOC Page 12 021819a HC BOC Page 13 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Horneff. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To amend the General Fund , Emergency Serv ices, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE ' REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 1104410 330310 Emeraencv Se rvice State 1104411 330310 Emera Services G rant -Sta le $19.01 7 EXPLANATION: To move revenues from Emergency Services . State account to Emergency Services Grant account to facilitate better tracking of two state grants {LEPC S 1,000 & EMPG S 18,017). APPROVALS: DECREASE $19.0 17 "'--'-:~-"-'C...:....'--,\-i--'ce"""r-(<j,i=...,ttL.:~e)~,="',a ~~~~ t--, -<--L 1---i c; Section 2. Copies of this budget amendment shall be furnished lo the C lerk to the Board. and lo the Budge t Officer and the Finance Officer for their direction. Ad opted th is ___ day of --------. 20 _. Margaret Regino Wheeler. Clerk l o the Board Gordon Springle. Chairman Board of Commissioners (lt b 021819a HC BOC Page 14 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMEN T BE IT ORDAINED by the Governing Boord of the County of Harnett, North Caroli na, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To amend the Health Department General Fund, the appropriations a re to be c hanged as fo ll ows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1105 110 522010 Food & Provisions $600 1105110 523010 Books & Publications $700 1105110 523040 Medical Supplies $3.915 1105 110 526010 Office Supplies $9,742 1105110 534010 Printing & Binding $750 1105110 537010 Advertising $1.400 1105110 543040 Rent $300 1105 110 544095 Incentives $3.350 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 1105110 330310 St ate Funds $20,757 EXPLANATION : To budget additional funds received from DHHS for Maternal & Child Health M ini Grants. APPROVALS : ~1~/ 14 9 l D0::aa,:) · ance Ot °'!J'':'il.3 Ji ~~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Bud?e-;i 3 1 ~ Officer and th e Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regina Whe ele r, Clerk to the Board Gordon Springle, Chairman Board o f Commissio ne rs DECREASE 021819a HC BOC Page 15 COUNTY Of HARNETT BUDGET ORD IN ANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be mode l o the annual budget ordinance for the fiscal year ending June 30 , 2019. Section 1. To amend the General Fund, Aging , the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1105160 528010 CARE OPERT OTHERCOST SPECPROJ SPECIAL PROJ ECTS $200 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE 115160 380840 CARE OTHR OTHER CONTRDNT DONATIONS $200 EXPLANATION : TO BUDGET ADDITIONAL DONATED FUNDS IN THE FAMILY CAREGIVER PROGRAM APPROVALS : !l. /f' ,1 9tfhwl-~vt--Jt-c~"-A:::: Dept Head [date) Financ fficer)_da{ )O County Manager (date) ")_-., -1 .),-, )1 ~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Board of Commissioners DECREASE 021819a HC BOC Page 16 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina , that th e following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To amend the Public Safety Fund -Emergency Services , the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2104410 583000 EMGRS OPERT EQUIP NONCAPLGEQ Non-Cap Asset -Larqe Equip $5,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE 2103900 390990 Fund Ba lance Aooropriated $5,000 EXPLANATION: Increase Fund Balance Appropriated to appropriate prior year funds to purchase a Drone to assist during disasters, search and rescues , fire investigations, hazardous materials Incidents, etc. Funds are from the Duke Harris Fixed Nuclear Funding Program for emergency response and preparedness. APPROVALS : Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Board of Commissioners DECREASE 021819a HC BOC Page 17 COUNTY OF HA RNETT BUDGE T ORD INANCE AM ENDME NT BE IT O RDAINED by the Governing Board of the County of Harnett, North Carolina. that the foll owing amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To amend the General Fund -Emergency Serv ices , the appropriations a re to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIP TION O F CODE INCREASE DECREA SE 1104410 544090 Outsourcina of Serv ices $110,784 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE 1103800 380850 In su rance Se ttlement $110.784 EXPLANATION : To budget Outsourcing of Services and to reimburse the fire departments for expenses Inc urred as a result of Hu rri cane Florence In September 2018. APPROVALS : ~£2llq bet-iead (date) I Section 2. Copies of this budget amendment shall be furnished the Finance Officer for their direction. ~-k~ · )G {::: r a t~ County Manager(dote) -,; ~....-fl -1_~ o t he C lerk to the Board, and to the Budget Officer and Ad opted this ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Board Gordon Springle. Chairman Boord of Commissioners DECREASE 021819a HC BOC Page 18 BUDGET ORDINANCE AMENDMENT~ AUTOMATION BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year end i ng June 30, 2019: Sectiqn 1. To amend the Automation Funds, Register of Deeds, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE Automation/ Non Capital Outlay-Office $12,950.00 2004190 587000 Furniture 2004190 526010 Automation/ Materials and Supplies $1,000.00 2004190 519090 Automation/ Professional Services $1,668.00 2004190 544000 Automation / Contracted Services $758.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 2003900 390990 Automation/ Fund Balance Appropriated $9,524.00 EXPLANATION Register of Deeds needs to move funds to Automation / Non Capital Outlay -Office Furniture to purchase book cases to store historical volumes that have been restored . APPROVALS : ~i.~LS artment Head (date) 2\ l l \ \~ u~) /1..,,..t,-4. J±c • ,jr,.J- ate) .i[t zj 1g County Manag~ate) .l,-('.) --' 'i Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board , and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 021819a HC BOC Page 19 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending Ju ne 30 , 2019 : Section 1. To amend the Administration Department -the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 104 1 20-502090 Salaries & Waaes -contract $ 20,000.00 l l 04 l 20-502020 Part time salaries and & waaes REVENUE CODE NUMBER DESCRIPTION OF CODE EXPLANATION: To fund part time budget director PSN 671 APPROVALS : a ..1'"' ,L & . .)C,...J-- , .... ..LG ~ tC, Deportment Head (date) $ 20,000.00 - AMOUNT AMOUNT INCREASE DECREASE L-LH:c .. ~ County Manager (date~"' 11--t ~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted _________________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner~ 021819a HC BOC Page 20 Agenda Item J../C Board Report Approved ___________ _ Date 02/18/2019 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Adjustment S. Keith Faulkner Tax Administrator Bill Number 0001588129-2018-2018-0000-01 Type REI Received Amount Refund Amount $1,887.79 $387.00 Name CLARK, JOANN M 021819a HC BOC Page 21 Date run: 2/11/201910:16:10 AM Data as of: 2/10/2019 8:06:24 PM TR-304 Bill Release Report Report Parameters: Release Date Start: 1/1/2019 Release Date End: 1/31/2019 Tax District: ALL Default Sort-By: Grouping: Bill #,Taxpayer Name,Release Date,Billing Date,Operator ID, Release Amount No Grouping,Tax District,Release Reason Bill# Taxpayer Name TAX DISTRICT: ANDERSON CREEK FIRE RELEASE REASON: Adjustment 0002252375-2018-2018-0000-00-REG MOLLER, scan WAYNE 0002257307-2018-2018-0000-00-REG KAPACZIEWSKI, RANDY C Operator ID (Name) 8/11/2018 DINA BAREFOOT 8/11/2018 CRYSTAL THOMAS 0002260958-2018-2017-0000-00-REG RGS AUTO TRANSPORT LLC 11/15/2018 SHERRY LOCKAMY NCPTS V4 -. 1/31/2019 5.23 1/4/2019 190.61 1/16/2019 52.06 Release Amount($) 5.23 190.61 8.68 -0.00 0.00 43.38 Subtotal 204.52 TAX DISTRICT: ANDERSON CREEK FIRE RELEASE REASON: Billing Correction 0002257307-2018-2018-0000-00-REG KAPACZIEWSKI, RANDY C 8/11/2018 CRYSTAL THOMAS 1/4/2019 0.00 0.00 0.00 Subtotal 0.00 TAX DISTRICT: ANDERSON CREEK FIRE RELEASE REASON: BOE and review dee 0002260958-2018-2015-0000-00-REG RGS AUTO TRANSPORT LLC 11/15/2018 SHERRY 1/16/2019 67.30 19.23 48.07 LOCKAMY 0002260958-2018-2016-0000-00-REG RGS AUTO TRANSPORT LLC 11/15/2018 SHERRY 1/16/2019 59.37 13.70 45.67 LOCKAMY 0002260958-2018-2018-0000-00-REG RGS AUTO TRANSPORT LLC 11/15/2018 SHERRY 1/16/2019 45.33 4.12 41.21 LOCKAMY Subtotal 37.05 PAGE 1 of 36 021819a HC BOC Page 22 Bill# Taxpayer Name TAX DISTRICT: ANDERSON CREEK FIRE RELEASE REASON: Full rebate 0001778942-2018-2018-0000-00-REG CURRIN, KA TRINA MATTHEWS Operator ID {Name} 8/11/2018 MARGARET WRIGHT 1/15/2019 -. 15.49 Release Amount{$) I 15.49 -0.00 Subtotal 15.49 TAX DISTRICT: ANDERSON CREEK FIRE RELEASE REASON: Less than min amt 0001778942-2018-2018-0000-00-REG CURRIN, KATRINA MATTHEWS 8/11/2018 MARGARET WRIGHT 0002252375-2018-2018-0000-00-REG MOLLER, SCOTT WAYNE 8/11/2018 DINA BAREFOOT 0002260088-2018-2018-0000-00-REG VENTURAGRANDE, DAVID RICARDO 8/21/2018 STEPHANIE WILSON 1/15/2019 0.00 1/31/2019 0.00 1/31/2019 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal 0.00 TAX DISTRICT: ANDERSON CREEK FIRE RELEASE REASON: Military 0002260088-2018-2018-0000-00-REG VENTURAGRANDE, DAVID RICARDO 8/21/2018 STEPHANIE 1/31/2019 21.96 21.96 0.00 WILSON Subtotal 21.96 TAX DISTRICT: ANDERSON CREEK FIRE RELEASE REASON: Ownership change 0002257304-2018-2018-0000-01-REG FAIRWAY POINT LLC 8/11/2018 AMY BAIN 1/4/2019 200.37 200.37 0.00 Subtotal 200.37 TAX DISTRICT: ANDERSON CREEK FIRE RELEASE REASON: SMALL UNDERPAYMENT 0000031463-2018-2018-0000-00-REG LIBASSI, LAURA L 8/11/2018 YVONNE 1/18/2019 4.13 0.08 4.05 MCARTHUR 0000051262-2018-2018-0000-00-REG STINSON, DARLENE 8/11/2018 KARA DANIELS 1/7/2019 122.78 0.09 122.69 0000054893-2018-2018-0000-00-REG LAFRENIERE, WAYNE D 8/11/2018 AMY BAIN 1/16/2019 3.85 0.08 3.77 0001280135-2018-2018-0000-00-REG WELCH, MICHAEL 8/11/2018 AMY BAIN 1/17/2019 0.40 0.01 0.39 0001567430-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL 8/11/2018 YVONNE 1/28/2019 4.14 0.08 4.06 SERVICES LLC MCARTHUR 0002250031-2018-2018-0000-00-REG WELCH, MICHAEL GERALD 8/11/2018 AMY BAIN 1/17/2019 3.56 0.07 3.49 0002254628-2018-2018-0000-00-REG EMMONS, JOHN RANDLETT 8/11/2018 YVONNE 1/14/2019 1.85 0.04 1.81 MCARTHUR PAGE 2 of 36 021819a HC BOC Page 23 Bill# Taxpayer Name 0002256227-2018-2018-0000-00-REG NEWBY, EDWARD L 0002257304-2018-2018-0000-02-REG KAPACZIEWSKI, RANDY C Operator ID (Name) 8/11/2018 KARA DANIELS 8/11/2018 AMY BAIN 1/3/2019 1/7/2019 -. 331.19 200.37 Release Amount($) 0.01 0.12 Subtotal 0.58 TAX DISTRICT: ANGIER RELEASE REASON: Full rebate 0002260953-2018-2016-0000-00-REG ADAMS, JERRY LEWIS 11/14/2018 KRISTY TAYLOR 1/11/2019 40.56 40.56 Subtotal 40.56 TAX DISTRICT: ANGIER RELEASE REASON: Less than min amt 0000027766-2018-2018-0000-00-REG JOHNSON PROPERTIES REAL TORS 8/11/2018 SHERRY 1/25/2019 537.80 0.00 LOCKAMY 0002260953-2018-2014-0000-00-REG ADAMS, JERRY LEWIS 11/14/2018 KRISTY 1/25/2019 0.00 0.00 TAYLOR 0002260953-2018-2015-0000-00-REG ADAMS, JERRY LEWIS 11/14/2018 KRISTY 1/25/2019 0.00 0.00 TAYLOR 0002260953-2018-2016-0000-00-REG ADAMS, JERRY LEWIS 11/14/2018 KRISTY 1/11/2019 0.00 0.00 TAYLOR Subtotal 0.00 TAX DISTRICT: ANGIER RELEASE REASON: Listed In Error 0000027766-2018-2018-0000-00-REG JOHNSON PROPERTIES REAL TORS 8/11/2018 SHERRY 1/25/2019 550.70 12.90 LOCKAMY Subtotal 12.90 TAX DISTRICT: ANGIER RELEASE REASON: Not in County 0002260953-2018-2014-0000-00-REG ADAMS, JERRY LEWIS 0002260953-2018-2015-0000-00-REG ADAMS, JERRY LEWIS 11/14/2018 KRISTY TAYLOR 11/14/2018 KRISTY TAYLOR 1/25/2019 1/25/2019 51.84 45.96 51.84 45.96 Subtotal 97.80 TAX DISTRICT: ANGIER RELEASE REASON: SMALL UNDERPAYMENT 0000043596-2018-2018-0000-00-REG WKM PROPERTIES LLC, Subtotal PAGE 3 of 36 8/11/2018 LOCKBOX DPC 1/4/2019 485.06 0.08 0.08 -. 331.18 200.25 0.00 537.80 0.00 0.00 0.00 537.80 0.00 0.00 484.98 021819a HC BOC Page 24 Bill# Taxpayer Name TAX DISTRICT: ANGIER/BLACK RIVER RELEASE REASON: Full rebate 0002258889-2018-2018-0000-00-REG WHITE, ARCELIA 0002260953-2018-2016-0000-00-REG ADAMS, JERRY LEWIS Subtotal Operator ID (Name) 8/11/2018 MARGARET WRIGHT 11/14/2018 KRISTY TAYLOR TAX DISTRICT: ANGIER/BLACK RIVER RELEASE REASON: Less than min amt 0000027766-2018-2018-0000-00-REG JOHNSON PROPERTIES REAL TORS 8/11/2018 SHERRY LOCKAMY 0002258889-2018-2018-0000-00-REG WHITE, ARCELIA 8/11/2018 MARGARET WRIGHT 0002260953-2018-2014-0000-00-REG ADAMS, JERRY LEWIS 11/14/2018 KRISTY TAYLOR 0002260953-2018-2015-0000-00-REG ADAMS, JERRY LEWIS 11/14/2018 KRISTY TAYLOR 0002260953-2018-2016-0000-00-REG ADAMS, JERRY LEWIS 11/14/2018 KRISTY TAYLOR Subtotal TAX DISTRICT: ANGIER/BLACK RIVER RELEASE REASON: Listed In Error 0000027766-2018-2018-0000-00-REG JOHNSON PROPERTIES REAL TORS 8/11/2018 SHERRY LOCKAMY Subtotal TAX DISTRICT: ANGIER/BLACK RIVER RELEASE REASON: Not in County 0002260953-2018-2014-0000-00-REG ADAMS, JERRY LEWIS 0002260953-2018-2015-0000-00-REG ADAMS, JERRY LEWIS Subtotal 11/14/2018 KRISTY TAYLOR 11/14/2018 KRISTY TAYLOR TAX DISTRICT: ANGIER/BLACK RIVER RELEASE REASON: SMALL UNDERPAYMENT 1/9/2019 1/11/2019 1/25/2019 1/9/2019 1/25/2019 1/25/2019 1/11/2019 1/25/2019 1/25/2019 1/25/2019 0000043596-2018-2018-0000-00-REG WKM PROPERTIES LLC, 0000043817-2018-2018-0000-00-REG PURDIE, ANGELA M 8/11/2018 LOCKBOX DPC 1/4/2019 8/11/2018 YVONNE 1/10/2019 MCARTHUR 0002251951-2018-2018-0000-00-REG UPCHURCH, MARTHA W 8/11/2018 AMY BAIN 1/16/2019 PAGE 4 of 36 -. 1.93 5.36 71.03 0.00 0.00 0.00 0.00 72.73 6.84 6.07 64.06 4.12 2.64 Release Amount($) 1.93 5.36 7.29 0.00 0.00 0.00 0.00 0.00 0.00 1.70 1.70 6.84 6.07 12.91 0.01 0.08 0.05 -. 0.00 0.00 71.03 0.00 0.00 0.00 0.00 71.03 0.00 0.00 64.05 4.04 2.59 021819a HC BOC Page 25 Bill# Taxpayer Name Operator ID (Name) 0002258017-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL 8/11/2018 YVONNE SERVICES LLC MCARTHUR 0002258682-2018-2018-0000-00-REG MEJIA, SALVADOR TREJO 8/11/2018 YVONNE MCARTHUR 1/28/2019 1/30/2019 -' 0.75 0.49 Release Amount($) 0.02 0.01 -' 0.73 0.48 Subtotal 0.17 TAX DISTRICT: AVES SCH RELEASE REASON: Adjustment 0000016599-2013-2013-0000-00-REG ELMORE, WILLIAM P 8/7/2013 CRYSTAL 1/24/2019 8.00 1.15 6.85 THOMAS 0000016599-2014-2014-0000-00-REG ELMORE, WILLIAM P 8/9/2014 CRYSTAL 1/24/2019 8.00 1.15 6.85 THOMAS 0000016599-2015-2015-0000-00-REG ELMORE, WILLIAM P 8/8/2015 CRYSTAL 1/24/2019 8.00 1.15 6.85 THOMAS 0000016599-2016-2016-0000-00-REG ELMORE, WILLIAM P 8/6/2016 CRYSTAL 1/24/2019 8.00 1.15 6.85 THOMAS 0000016599-2017-2017-0000-00-REG ELMORE, WILLIAM P 8/19/2017 CRYSTAL 1/24/2019 9.77 0.41 9.36 THOMAS 0000016599-2017-2017-0000-00-REG ELMORE. WILLIAM P 8/19/2017 CRYSTAL 1/25/2019 9.36 0.27 9.09 THOMAS 0000016599-2018-2018-0000-00-REG ELMORE, WILLIAM P 8/11/2018 CRYSTAL 1/24/2019 9.73 0.64 9.09 THOMAS 0000016604-2013-2013-0000-00-REG ELMORE, WILLIAM P 8/7/2013 CRYSTAL 1/24/2019 5.00 0.00 5.00 THOMAS 0000016604-2014-2014-0000-00-REG ELMORE, WILLIAM P 8/9/2014 CRYSTAL 1/24/2019 5.00 0.00 5.00 THOMAS 0000016604-2015-2015-0000-00-REG ELMORE, WILLIAM P 8/8/2015 CRYSTAL 1/24/2019 5.00 0.00 5.00 THOMAS 0000016604-2016-2016-0000-00-REG ELMORE, WILLIAM P 8/6/2016 CRYSTAL 1/24/2019 5.00 0.00 5.00 THOMAS 0000016604-2018-2017-0000-00-REG ELMORE, WILLIAM P 5/14/2018 CRYSTAL 1/24/2019 5.00 0.00 5.00 THOMAS 0000016604-2018-2018-0000-00-REG ELMORE, WILLIAM P 8/11/2018 CRYSTAL 1/24/2019 5.00 0.00 5.00 THOMAS Subtotal 5.92 TAX DISTRICT: AVES SCH RELEASE REASON: Billing Correction 0002260032-2018-2018-0000-00-REG MANESS, SHELIA HARRIS 8/21/2018 CRYSTAL 1/31/2019 1.19 1.19 0.00 THOMAS Subtotal 1.19 PAGE 5 of 36 021819a HC BOC Page 26 Bill# Taxpayer Name TAX DISTRICT: AVES SCH RELEASE REASON: Deferred Bill 0000024391-2018-2016-0070-00-DLD HODGES, DORIS LEE 0000024391-2018-2017-0070-00-DLD HODGES, DORIS LEE Operator ID (Name) 4/3/2018 MARGARET WRIGHT 4/3/2018 MARGARET WRIGHT 1/9/2019 1/9/2019 -. 0.00 0.00 Release Amount($) 0.00 0.00 Subtotal 0.00 TAX DISTRICT: AVES SCH RELEASE REASON: Penalty In Err 0000024391-2018-2016-0000-00-REG HODGES, DORIS LEE 0000024391-2018-2017-0000-00-REG HODGES, DORIS LEE 4/3/2018 MARGARET WRIGHT 4/3/2018 MARGARET WRIGHT 1/9/2019 1/9/2019 19.07 20.99 4.40 3.50 Subtotal 7 .90 TAX DISTRICT: AVES SCH RELEASE REASON: Situs error 0000001138-2018-2018-0000-00-REG AMMONS, SHIRLEY H 8/11/2018 SHANNON AUTRY 1/4/2019 0.50 0.50 Subtotal 0.50 TAX DISTRICT: AVES SCH RELEASE REASON: SMALL UNDERPAYMENT 0000007707-2018-2018-0000-00-REG JOHN L BURNETI HOLDINGS LLC 0000007708-2018-2018-0000-00-REG JOHN L BURNETI HOLDINGS LLC 0000030724-2018-2018-0000-00-REG ROXY DRIVE LLC 0000058273-2018-2018-0000-00-REG WEST, BETTY LOU 00013957 48-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0002086635-2018-2018-0000-00-REG CONTERRA ULTRA BROADBAND LLC 8/11/2018 AMY BAIN 8/11/2018 AMY BAIN 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 1/17/2019 1/17/2019 1/11/2019 1/24/2019 1/18/2019 1/28/2019 1.00 1.00 401.68 8.41 0.48 0.26 0.02 0.02 0.01 0.01 0.01 0.01 Subtotal 0.08 TAX DISTRICT: BANNER FIRE RELEASE REASON: SMALL UNDERPAYMENT 0002178375-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH Subtotal PAGE 6 of 36 8/11/2018 YVONNE MCARTHUR 1/18/2019 2.42 0.05 0.05 -. 0.00 0.00 14.67 17.49 0.00 0.98 0.98 401.67 8.40 0.47 0.25 2.37 021819a HC BOC Page 27 Bill# Taxpayer Name TAX DISTRICT: BENHAVEN FIRE RELEASE REASON: Adjustment 0000056612-2018-2018-0000-00-REG WAL TON, PEGGY STONE 0002258670-2018-2018-0000-00-REG YINGLING, MOSES Operator ID (Name) 8/11/2018 MARGARET WRIGHT 8/11/2018 DINA BAREFOOT 1/7/2019 1/31/2019 -. I 138.20 0.68 Release Amount($) 6.75 0.68 -. 131.45 0.00 Subtotal 7.43 TAX DISTRICT: BENHAVEN FIRE RELEASE REASON: Less than min amt 0000046309-2018-2018-0000-00-REG RUSSELL, ROBLEY Q JR 0002258670-2018-2018-0000-00-REG YINGLING, MOSES 8/11/2018 APRIL DIAZ 8/11/2018 DINA BAREFOOT 1/2/2019 1/31/2019 181.77 0.00 0.00 0.00 181.77 0.00 Subtotal 0.00 TAX DISTRICT: BENHAVEN FIRE RELEASE REASON: SMALL UNDERPAYMENT 0000015295-2018-2018-0000-00-REG DOUGLAS, MELISSA 0001912812-2018-2018-0000-00-REG TATUM, KAREN S 0002253734-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 0002260646-2018-2018-0000-00-REG MCNEILL, SUSAN MICHELLE 8/11/2018 YVONNE 1/10/2019 MCARTHUR 8/11/2018 YVONNE 1/31/2019 MCARTHUR 8/11/2018 YVONNE 1/28/2019 MCARTHUR 8/21/2018 JANNA HIGDON 1/11/2019 5.34 2.19 1.92 0.51 0.11 0.04 0.04 0.01 5.23 2.15 1.88 0.50 Subtotal 0.20 TAX DISTRICT: BENSON RELEASE REASON: SMALL UNDERPAYMENT 0002178375-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA 8/11/2018 YVONNE 1/18/2019 13.07 0.26 12.81 GTECH MCARTHUR Subtotal 0.26 TAX DISTRICT: BOONE TRAIL EMER RELEASE REASON: Address change 0000046545-2019-2018-0000-00-REG SANCHEZ, DANIEL HERNANDEZ 1/23/2019 CRYSTAL 1/23/2019 6.90 6.90 0.00 THOMAS Subtotal 6.90 TAX DISTRICT: BOONE TRAIL EMER RELEASE REASON: Adjustment 0002257819-2018-2018-0000-00-REG WOM2 DEVELOPERS LLC 8/11/2018 MARGARET 1/2/2019 46.34 17.58 28.76 WRIGHT PAGE 7 of 36 021819a HC BOC Page 28 Bill# Taxpayer Name 0002260080-2018-2018-0000-00-REG WOMACK, JAMES KEVIN Subtotal Operator ID {Name) 8/21/2018 DINA BAREFOOT TAX DISTRICT: BOONE TRAIL EMER RELEASE REASON: SMALL UNDERPAYMENT 0000017416-2018-2018-0000-00-REG FARRAR A FAMILY LIMITED 8/11/2018 KARA DANIELS PARTNERSHIP, 0000021294-2018-2018-0000-00-REG GUERARD, HAROLD 8/11/2018 YVONNE MCARTHUR 0000024571-2018-2018-0000-00-REG HOLDER, GAYLE P 8/11/2018 YVONNE MCARTHUR 0000062044-2017-2017-0000-00-REG MCCRACKEN, JASON MICHAEL 8/19/2017 YVONNE MCARTHUR 0001563154-2018-2018-0000-00-REG WILLETI TROYS 8/11/2018 JANNA HIGDON 0001685502-2018-2018-0000-00-REG SUMPTER, FRED JAMES 8/11/2018 JANNA HIGDON 0002108191-2013-2013-0000-00-REG WALSER, CHLORESA ANN 11/1/2013 YVONNE MCARTHUR Subtotal TAX DISTRICT: BUIES CREEK FIRE RELEASE REASON: Adjustment 0000031067-2018-2018-0000-00-REG LEER D FARMS INC 8/11/2018 KRISTY TAYLOR 0000046543-2018-2018-0000-00-REG SANCHEZ, CYNTHIA COLLINS 8/11/2018 CRYSTAL THOMAS Subtotal TAX DISTRICT: BUIES CREEK FIRE RELEASE REASON: Deferred Bill 0000046543-2018-2018-0070-00-DLD SANCHEZ, CYNTHIA COLLINS 8/11/2018 CRYSTAL THOMAS Subtotal TAX DISTRICT: BUIES CREEK FIRE RELEASE REASON: Less than min amt 0002259084-2018-2018-0000-00-REG POWERMASTER ELECTRIC INC. 8/11/2018 CRYSTAL THOMAS Subtotal PAGE 8 of 36 -. 1/30/2019 0.28 1/3/2019 15.22 1/30/2019 2.62 1/30/2019 3.19 1/23/2019 1.87 1/3/2019 1,125.12 1/8/2019 37.09 1/11/2019 1.05 1/4/2019 1,075.24 1/25/2019 12.02 1/25/2019 0.00 1/7/2019 0.00 Release Amount($) 0.28 17.86 0.01 0.05 0.06 0.03 0.04 0.04 0.04 0.27 97.75 0.00 97.75 0.00 0.00 0.00 0.00 -. . 0.00 15.21 2.57 3.13 1.84 1,125.08 37.05 1.01 977.49 12.02 0.00 0.00 021819a HC BOC Page 29 Bill# Taxpayer Name TAX DISTRICT: BUIES CREEK FIRE RELEASE REASON: Not in County 0002259084-2018-2018-0000-00-REG POWERMASTER ELECTRIC INC. Operator ID (Name) 8/11/2018 CRYSTAL THOMAS 1/7/2019 -. 242.00 Release Amount($) 242.00 -0.00 Subtotal 242.00 TAX DISTRICT: BUIES CREEK FIRE RELEASE REASON: Ownership change 0000022257-2018-2018-0000-00-REG NUTI, BRENDA HARDEE 8/11/2018 AMY BAIN 1/28/2019 20.00 20.00 0.00 Subtotal 20.00 TAX DISTRICT: BUIES CREEK FIRE RELEASE REASON: SMALL UNDERPAYMENT 0001395750-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA 8/11/2018 YVONNE 1/18/2019 4.84 0.10 4.74 GTECH MCARTHUR Subtotal 0.10 TAX DISTRICT: COATS/GROVE FIRE RELEASE REASON: Less than min amt 0002259045-2018-2018-0000-00-REG SUGGS, JOSHUA R 8/11/2018 CRYSTAL 1/30/2019 0.00 0.00 0.00 THOMAS Subtotal 0.00 TAX DISTRICT: COATS/GROVE FIRE RELEASE REASON: Listed In Error 0002259045-2018-2018-0000-00-REG SUGGS, JOSHUA R 8/11/2018 CRYSTAL 1/30/2019 1.19 1.19 0.00 THOMAS Subtotal 1.19 TAX DISTRICT: COATS/GROVE FIRE RELEASE REASON: SMALL UNDERPAYMENT 0001279697-2018-2018-0000-00-REG GARRISS, THURMAN F 8/11/2018 JANNA HIGDON 1/11/2019 0.36 0.01 0.35 0001321040-2018-2018-0000-00-REG GARRISS, THURMAN F 8/11/2018 JANNA HIGDON 1/11/2019 2.25 0.05 2.20 0001976360-2018-2018-0000-00-REG BROADWELL, DANIEL ODELL 8/11/2018 YVONNE 1/28/2019 2.97 0.06 2.91 MCARTHUR 0002086633-2018-2018-0000-00-REG CONTERRA ULTRA BROADBAND 8/11/2018 YVONNE 1/28/2019 1.31 0.03 1.28 LLC MCARTHUR 0002249970-2018-2018-0000-00-REG PAGE, RANDY BRYANT 8/11/2018 YVONNE 1/15/2019 1.13 0.02 1.11 MCARTHUR Subtotal 0.17 PAGE 9 of 36 021819a HC BOC Page 30 Bill# Taxpayer Name Operator ID {Name} TAX DISTRICT: CRAINS CREEK FIRE RELEASE REASON: Less than min amt 0002254953-2018-2018-0000-00-REG ODOM, STEVEN COLE 8/11/2018 JANNA HIGDON 1/16/2019 -. 2.93 Release Amount{$} 0.00 Subtotal 0.00 TAX DISTRICT: CRAINS CREEK FIRE RELEASE REASON: SMALL UNDERPAYMENT 0000010719-2018-2018-0000-00-REG LLAMAS, CARLOS 0000037086-2018-2018-0000-00-REG MEL TON, MARIE 8 0000044232-2018-2018-0000-00-REG RANDOLPH, CHARLENE C 0000044237-2018-2018-0000-00-REG RANDOLPH, JAMES AND C 8/11/2018 YVONNE MCARTHUR 8/11/2018 KARA DANIELS 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 1/14/2019 1/11/2019 1/25/2019 1/25/2019 4.40 2.75 5.66 2.80 0.09 0.06 0.11 0.06 Subtotal 0.32 TAX DISTRICT: DUKE FIRE RELEASE REASON: Less than min amt 0002258839-2018-2018-0000-00-REG MOORE, SHANNA 8/11/2018 JANNA HIGDON 1/11/2019 1.07 0.00 Subtotal 0.00 TAX DISTRICT: DUKE FIRE RELEASE REASON: SMALL UNDERPAYMENT 0000027476-2018-2018-0000-00-REG JOHNSON, JOHN ALSEY 0000059653-2017-2017-0000-00-REG MCNEILL, LARRY JUNIOR 0000059653-2018-2018-0000-00-REG MCNEILL, LARRY JUNIOR 0000060043-2018-2018-0000-00-REG WILLIFORD, MICHAEL scon 0001006563-2018-2018-0000-00-REG PARKER, MARSHALL RAY 0002250392-2018-2018-0000-00-REG PARKER, MARSHALL RAY 8/11/2018 YVONNE MCARTHUR 8/19/2017 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 1/18/2019 1/10/2019 1/10/2019 1/14/2019 1/10/2019 1/10/2019 0.89 1.70 1.70 0.34 4.25 1.98 0.02 0.01 0.09 0.01 0.09 0.04 Subtotal 0.26 TAX DISTRICT: DUNN RELEASE REASON: Adjustment 0000016599-2013-2013-0000-00-REG ELMORE, WILLIAM P PAGE 10 of 36 8/7/2013 CRYSTAL THOMAS 1/24/2019 200.00 28.80 -. 2.93 4.31 2.69 5.55 2.74 1.07 0.87 1.69 1.61 0.33 4.16 1.94 171.20 021819a HC BOC Page 31 Bill# Taxpayer Name 0000016599-2014-2014-0000-00-REG ELMORE, WILLIAM P 0000016599-2015-2015-0000-00-REG ELMORE, WILLIAM P 0000016599-2016-2016-0000-00-REG ELMORE, WILLIAM P 0000016599-2017-2017-0000-00-REG ELMORE, WILLIAM P 0000016599-2017-2017-0000-00-REG ELMORE, WILLIAM P 0000016599-2018-2018-0000-00-REG ELMORE, WILLIAM P 0000016604-2013-2013-0000-00-REG ELMORE, WILLIAM P 0000016604-2014-2014-0000-00-REG ELMORE, WILLIAM P 0000016604-2015-2015-0000-00-REG ELMORE, WILLIAM P 0000016604-2016-2016-0000-00-REG ELMORE, WILLIAM P 0000016604-2018-2017-0000-00-REG ELMORE, WILLIAM P 0000016604-2018-2018-0000-00-REG ELMORE, WILLIAM P Operator ID (Name) 8/9/2014 CRYSTAL THOMAS 8/8/2015 CRYSTAL THOMAS 8/6/2016 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/7/2013 CRYSTAL THOMAS 8/9/2014 CRYSTAL THOMAS 8/8/2015 CRYSTAL THOMAS 8/6/2016 CRYSTAL THOMAS 5/14/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 1/24/2019 1/24/2019 1/24/2019 1/24/2019 1/25/2019 1/24/2019 1/24/2019 1/24/2019 1/24/2019 1/24/2019 1/24/2019 1/24/2019 -. 200.00 200.00 200.00 244.35 233.95 243.25 125.00 125.00 125.00 125.00 125.00 125.00 Release Amount($) 28.80 28.80 28.80 10.40 6.70 16.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal 148.30 TAX DISTRICT: DUNN RELEASE REASON: Billing Correction 0002260032-2018-2018-0000-00-REG MANESS, SHELIA HARRIS 8/21/2018 CRYSTAL THOMAS 1/31/2019 29.75 29.75 Subtotal 29. 75 TAX DISTRICT: DUNN RELEASE REASON: SMALL UNDERPAYMENT 0000030724-2018-2018-0000-00-REG ROXY DRIVE LLC 0000040198-2018-2018-0000-00-REG OFFICE VALUE INC 0000056005-2018-2018-0000-00-REG VIOLIN EXCHANGE PAGE 11 of 36 8/11/2018 YVONNE MCARTHUR 8/11/2018 KIMBERLY BAKER 8/11/2018 YVONNE MCARTHUR 1/11/2019 10,042.05 0.13 1/9/2019 176.05 O.Q? 1/31/2019 9.76 0.20 -171.20 171.20 171.20 233.95 227.25 227.25 125.00 125.00 125.00 125.00 125.00 125.00 0.00 10,041.92 175.98 9.56 021819a HC BOC Page 32 Bill# Taxpayer Name 0000081688-2017-2017-0000-00-REG WILSON, ALBERT JR 0001012789-2018-2018-0000-00-REG HARRIS, KEITH VAN 0002086635-2018-2018-0000-00-REG CONTERRA ULTRA BROADBAND LLC 0002251378-2018-2018-0000-00-REG ELLIS, CONDARY Operator ID (Name) 8/19/2017 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 1/22/2019 1/22/2019 1/28/2019 1/16/2019 -. 2.50 150.00 6.42 2.14 Release Amount($) I 0.04 0.06 0.13 0.04 Subtotal 0.67 TAX DISTRICT: DUNN/AVES FIRE RELEASE REASON: Adjustment 0000016599-2013-2013-0000-00-REG ELMORE, WILLIAM P 0000016599-2014-2014-0000-00-REG ELMORE, WILLIAM P 0000016599-2015-2015-0000-00-REG ELMORE, WILLIAM P 0000016599-2016-2016-0000-00-REG ELMORE, WILLIAM P 0000016599-2017-2017-0000-00-REG ELMORE, WILLIAM P 0000016599-2017-2017-0000-00-REG ELMORE, WILLIAM P 0000016599-2018-2018-0000-00-REG ELMORE, WILLIAM P 0000016604-2013-2013-0000-00-REG ELMORE, WILLIAM P 0000016604-2014-2014-0000-00-REG ELMORE, WILLIAM P 0000016604-2015-2015-0000-00-REG ELMORE, WILLIAM P 0000016604-2016-2016-0000-00-REG ELMORE, WILLIAM P 0000016604-2018-2017-0000-00-REG ELMORE, WILLIAM P 0000016604-2018-2018-0000-00-REG ELMORE, WILLIAM P Subtotal PAGE 12 of 36 8/7/2013 CRYSTAL THOMAS 8/9/2014 CRYSTAL THOMAS 8/8/2015 CRYSTAL THOMAS 8/6/2016 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/7/2013 CRYSTAL THOMAS 8/9/2014 CRYSTAL THOMAS 8/8/2015 CRYSTAL THOMAS 8/6/2016 CRYSTAL THOMAS 5/14/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 1/24/2019 28.00 1/24/2019 28.00 1/24/2019 36.00 1/24/2019 36.00 1/24/2019 43.98 1/25/2019 42.11 1/24/2019 43.79 1/24/2019 17.50 1/24/2019 17.50 1/24/2019 22.50 1/24/2019 22.50 1/24/2019 22.50 1/24/2019 22.50 4.03 4.03 5.18 5.18 1.87 1.20 2.88 0.00 0.00 0.00 0.00 0.00 0.00 24.37 -. 2.46 149.94 6.29 2.10 23.97 23.97 30.82 30.82 42.11 40.91 40.91 17.50 17.50 22.50 22.50 22.50 22.50 021819a HC BOC Page 33 Bill# Taxpayer Name TAX DISTRICT: DUNN/AVES FIRE RELEASE REASON: Billing Correction 0002260032-2018-2018-0000-00-REG MANESS, SHELIA HARRIS Subtotal TAX DISTRICT: DUNN/AVES FIRE RELEASE REASON: Deferred Bill 0000024391-2018-2016-0070-00-DLD HODGES, DORIS LEE 0000024391-2018-2017-0070-00-DLD HODGES, DORIS LEE Subtotal TAX DISTRICT: DUNN/AVES FIRE RELEASE REASON: Penalty In Err 0000024391-2018-2016-0000-00-REG HODGES, DORIS LEE 0000024391-2018-2017-0000-00-REG HODGES, DORIS LEE Subtotal TAX DISTRICT: DUNN/AVES FIRE RELEASE REASON: Situs error 0000001138-2018-2018-0000-00-REG AMMONS, SHIRLEY H Subtotal Operator ID (Name) 8/21/2018 CRYSTAL THOMAS 4/3/2018 MARGARET WRIGHT 4/3/2018 MARGARET WRIGHT 4/3/2018 MARGARET WRIGHT 4/3/2018 MARGARET WRIGHT 8/11/2018 SHANNON AUTRY TAX DISTRICT: DUNN/AVES FIRE RELEASE REASON: SMALL UNDERPAYMENT 0000007707-2018-2018-0000-00-REG JOHN L BURNETI HOLDINGS LLC 8/11/2018 AMY BAIN 0000007708-2018-2018-0000-00-REG JOHN L BURNETI HOLDINGS LLC 8/11/2018 AMY BAIN 0000030724-2018-2018-0000-00-REG ROXY DRIVE LLC 8/11/2018 YVONNE MCARTHUR 0000033958-2018-2018-0000-00-REG JOHNSON, MARVIN E 8/11/2018 YVONNE MCARTHUR 0000033959-2018-2018-0000-00-REG JOHNSON, MARVIN E 8/11/2018 YVONNE MCARTHUR 0000033960-2018-2018-0000-00-REG JOHNSON, MARVIN E 8/11/2018 YVONNE MCARTHUR PAGE 13 of 36 -. 1/31/2019 5.35 1/9/2019 0.00 1/9/2019 0.00 1/9/2019 85.82 1/9/2019 94.45 1/4/2019 2.25 1/17/2019 4.50 1/17/2019 4.50 1/11/2019 1,807.57 1/14/2019 0.91 1/14/2019 0.88 1/14/2019 1.01 Release Amount($) 5.35 5.35 -0.00 0.00 0.00 0.00 0.00 0.00 19.80 66.02 15.74 78.71 35.54 2.25 0.00 2.25 0.09 4.41 0.09 4.41 0.03 1,807.54 0.02 0.89 0.02 0.86 0.02 0.99 021819a HC BOC Page 34 Bill# Taxpayer Name 0000040198-2018-2018-0000-00-REG OFFICE VALUE INC 0000056005-2018-2018-0000-00-REG VIOLIN EXCHANGE 0000058273-2018-2018-0000-00-REG WEST, BETTY LOU 0001012789-2018-2018-0000-00-REG HARRIS, KEITH VAN 00013957 48-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0001992400-2018-2018-0000-00-REG MCLEOD, ELWIN GLENN 0002086635-2018-2018-0000-00-REG CONTERRA ULTRA BROADBAND LLC 0002251378-2018-2018-0000-00-REG ELLIS, CONDARY Operator ID (Name) 8/11/2018 KIMBERLY BAKER 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 1/9/2019 1/31/2019 1/24/2019 1/22/2019 1/18/2019 1/16/2019 1/28/2019 1/16/2019 -' 31.69 1.76 37.85 27.00 2.18 0.45 1. 16 0.39 I Release Amount($) 0.01 0.04 0.04 0.01 0.04 0.01 0.02 0.01 Subtotal 0.45 TAX DISTRICT: ERWIN RELEASE REASON: Address change 0002260003-2018-2018-0000-00-REG NORRIS, JORDAN ALYCE 8/21/2018 APRIL DIAZ 1/3/2019 6.53 6.53 Subtotal 6.53 TAX DISTRICT: ERWIN RELEASE REASON: Billing Correction 0002259249-2018-2018-0000-00-REG HARTMAN, JIM D JR 8/21/2018 CRYSTAL THOMAS 1/29/2019 41.85 41.85 hhl•I M~ TAX DISTRICT: ERWIN RELEASE REASON: SMALL UNDERPAYMENT 0000016524-2018-2018-0000-00-REG ELLIS, CONDARY 111 0000054546-2018-2018-0000-00-REG MILLER, MARSHALL L 8/11/2018 AMY BAIN 8/11/2018 KIMBERLY BAKER 1/16/2019 1/2/2019 12.75 394.89 0.26 0.11 Subtotal 0.37 TAX DISTRICT: ERWIN FIRE(TOWN) RELEASE REASON: Address change 0002260003-2018-2018-0000-00-REG NORRIS, JORDAN ALYCE Subtotal PAGE 14 of 36 8/21/2018 APRIL DIAZ 1/3/2019 1.09 1.09 1.09 -' 31.68 1.72 37.81 26.99 2.14 0.44 1.14 0.38 0.00 0.00 12.49 394.78 0.00 021819a HC BOC Page 35 Bill# Taxpayer Name Operator ID (Name) TAX DISTRICT: ERWIN FIRE(TOWN) RELEASE REASON: Billing Correction 0002259249-2018-2018-0000-00-REG HARTMAN, JIM D JR 8/21/2018 CRYSTAL THOMAS -. 1/29/2019 6.97 Release Amount($) 6.97 Subtotal 6.97 TAX DISTRICT: ERWIN FIRE(TOWN) RELEASE REASON: SMALL UNDERPAYMENT 0000016524-2018-2018-0000-00-REG ELLIS, CONDARY Ill 0000054546-2018-2018-0000-00-REG MILLER, MARSHALL L 8/11/2018 AMY BAIN 8/11/2018 KIMBERLY BAKER 1/16/2019 1/2/2019 2.13 65.82 0.04 0.02 Subtotal 0.06 TAX DISTRICT: FLATBRANCH FIRE RELEASE REASON: Adjustment 0000051830-2014-2014-0000-00-REG MCLEAN, INEZ 0000051830-2015-2015-0000-00-REG MCLEAN, INEZ 0000051830-2016-2016-0000-00-REG MCLEAN, BARBARA MAE 0000051830-2017-2017-0000-00-REG MCLEAN, BARBARA MAE 0000051830-2018-2018-0000-00-REG MCLEAN, BARBARA MAE 0002263185-2019-2014-0000-00-REG POWELL, ALICE LORRAINE 8/9/2014 MARGARET WRIGHT 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 1/11/2019 CRYSTAL THOMAS 1/25/2019 1/25/2019 1/25/2019 1/25/2019 1/25/2019 1/11/2019 24.00 24.00 24.00 27.00 27.00 0.66 6.00 6.00 6.00 9.00 9.00 0.66 Subtotal 36.66 TAX DISTRICT: FLATBRANCH FIRE RELEASE REASON: Full rebate 0001778942-2015-2015-0000-00-REG CURRIN, KA TRINA MATTHEWS 0001778942-2016-2016-0000-00-REG CURRIN, KATRINA MATTHEWS 0001778942-2017-2017-0000-00-REG CURRIN, KATRINA MATTHEWS Subtotal PAGE 15 of 36 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT 1/15/2019 18.43 1/15/2019 16.90 1/15/2019 16.13 18.43 16.90 16.13 51.46 -. 0.00 2.09 65.80 18.00 18.00 18.00 18.00 18.00 0.00 0.00 0.00 0.00 021819a HC BOC Page 36 Bill# Taxpayer Name Operator ID (Name) TAX DISTRICT: FLATBRANCH FIRE RELEASE REASON: Less than min amt 0001778942-2015-2015-0000-00-REG CURRIN, KA TRINA MATTHEWS 0001778942-2016-2016-0000-00-REG CURRIN, KA TRINA MATTHEWS 0001778942-2017-2017-0000-00-REG CURRIN, KATRINA MATTHEWS Subtotal TAX DISTRICT: FLATBRANCH FIRE RELEASE REASON: Penalty In Err 0000004904-2018-2018-0000-00-REG BLACK, LEMUEL D Ill Subtotal 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT 8/11/2018 SHERRY LOCKAMY TAX DISTRICT: FLATBRANCH FIRE RELEASE REASON: SMALL UNDERPAYMENT 0000005815-2018-2018-0000-00-REG BRADFORD, JAMES EZRA 8/11/2018 YVONNE MCARTHUR 0000007657-2018-2018-0000-00-REG RHODES, SAMMIE JEAN BURGESS 8/11/2018 YVONNE MCARTHUR 0000031031-2018-2018-0000-00-REG LEE, MARY M 8/11/2018 YVONNE MCARTHUR 0000040800-2018-2018-0070-00-REG FAITHWILL HOMES LLC, 11/27/2018 AMY BAIN 0000041138-2018-2018-0000-00-REG BRADFORD, JAMES EZRA JR 8/11/2018 YVONNE MCARTHUR 0001411359-2018-2018-0000-00-REG EMMONS, CARLA W 8/11/2018 YVONNE MCARTHUR 0001563335-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA 8/11/2018 YVONNE GTECH MCARTHUR 0002250019-2018-2018-0000-00-REG BRADFORD, JAMES EZRA JR 8/11/2018 YVONNE MCARTHUR Subtotal TAX DISTRICT: FLATWOODS FIRE RELEASE REASON: SMALL UNDERPAYMENT 0001567431-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL 8/11/2018 YVONNE SERVICES LLC MCARTHUR Subtotal PAGE 16 of 36 1/15/2019 1/15/2019 1/15/2019 1/11/2019 1/23/2019 1/28/2019 1/15/2019 1/17/2019 1/23/2019 1/14/2019 1/18/2019 1/23/2019 1/28/2019 -. 0.00 0.00 0.00 986.06 1.69 0.84 3.83 200.09 2.40 4.20 5.81 4.87 3.11 I Release Amount($) 0.00 0.00 0.00 0.00 89.64 89.64 0.03 0.02 0.08 0.01 0.05 0.08 0.12 0.10 0.49 0.06 0.06 -0.00 0.00 0.00 896.42 1.66 0.82 3.75 200.08 2.35 4.12 5.69 4.77 3.05 021819a HC BOC Page 37 Bill# Taxpayer Name TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Address change 0000046545-2019-2018-0000-00-REG SANCHEZ, DANIEL HERNANDEZ 0002260003-2018-2018-0000-00-REG NORRIS, JORDAN ALYCE Operator ID (Name) 1/23/2019 CRYSTAL THOMAS 8/21/2018 APRIL DIAZ 1/23/2019 1/3/2019 -. 73.92 9.60 Release Amount($) 73.92 9.60 Subtotal 83.52 TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Adjustment 0000016599-2013-2013-0000-00-REG ELMORE, WILLIAM P 0000016599-2014-2014-0000-00-REG ELMORE, WILLIAM P 0000016599-2015-2015-0000-00-REG ELMORE, WILLIAM P 0000016599-2016-2016-0000-00-REG ELMORE, WILLIAM P 0000016599-2017-2017-0000-00-REG ELMORE, WILLIAM P 0000016599-2017-2017-0000-00-REG ELMORE, WILLIAM P 0000016599-2018-2018-0000-00-REG ELMORE, WILLIAM P 0000016604-2013-2013-0000-00-REG ELMORE, WILLIAM P 0000016604-2014-2014-0000-00-REG ELMORE, WILLIAM P 0000016604-2015-2015-0000-00-REG ELMORE, WILLIAM P 0000016604-2016-2016-0000-00-REG ELMORE, WILLIAM P 0000016604-2018-2017-0000-00-REG ELMORE, WILLIAM P 0000016604-2018-2018-0000-00-REG ELMORE, WILLIAM P 0000025920-2018-2018-0000-00-REG LIVING STONES OF FAITH MINISTRIES INC 0000031067-2018-2018-0000-00-REG LEER D FARMS INC PAGE 17 of 36 8/7/2013 CRYSTAL THOMAS 8/9/2014 CRYSTAL THOMAS 8/8/2015 CRYSTAL THOMAS 8/6/2016 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/7/2013 CRYSTAL THOMAS 8/9/2014 CRYSTAL THOMAS 8/8/2015 CRYSTAL THOMAS 8/6/2016 CRYSTAL THOMAS 5/14/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/11/2018 KRISTY TAYLOR 1/24/2019 360.00 41.76 1/24/2019 370.00 43.20 1/24/2019 370.00 43.20 1/24/2019 370.00 43.20 1/24/2019 436.53 15.60 1/25/2019 420.93 10.05 1/24/2019 434.88 24.00 1/24/2019 251.25 70.00 1/24/2019 257.50 70.00 1/24/2019 257.50 70.00 1/24/2019 257.50 70.00 1/24/2019 257.50 70.00 1/24/2019 257.50 70.00 1/16/2019 1,800.63 1,460.63 1/4/2019 8,064.30 733.12 -. 0.00 0.00 318.24 326.80 326.80 326.80 420.93 410.88 410.88 181.25 187.50 187.50 187.50 187.50 187.50 340.00 7,331.18 021819a HC BOC Page 38 Bill# Taxpayer Name 0000034465-2018-2018-0000-00-REG BUCHANAN, BRENDA WASHINGTON 0000046543-2018-2018-0000-00-REG SANCHEZ, CYNTHIA COLLINS 0000049714-2018-2018-0000-00-REG MCLEAN, CLARENCE E 0000051830-2014-2014-0000-00-REG MCLEAN, INEZ 0000051830-2015-2015-0000-00-REG MCLEAN, INEZ 0000051830-2016-2016-0000-00-REG MCLEAN, BARBARA MAE 0000051830-2017-2017-0000-00-REG MCLEAN, BARBARA MAE 0000051830-2018-2018-0000-00-REG MCLEAN, BARBARA MAE 0000056612-2018-2018-0000-00-REG WAL TON, PEGGY STONE 0001264618-2018-2018-0000-00-REG RUSSELL, ROBLEY Q 0002252375-2018-2018-0000-00-REG MOLLER, SCOTT WAYNE 0002257304-2018-2018-0000-00-REG FAIRWAY POINT LLC 0002257307-2018-2018-0000-00-REG KAPACZIEWSKI, RANDY C 0002257819-2018-2018-0000-00-REG WOM2 DEVELOPERS LLC 0002258670-2018-2018-0000-00-REG YINGLING, MOSES 0002260080-2018-2018-0000-00-REG WOMACK, JAMES KEVIN 0002260958-2018-2017-0000-00-REG RGS AUTO TRANSPORT LLC 0002263185-2019-2014-0000-00-REG POWELL, ALICE LORRAINE Subtotal PAGE 18 of 36 Operator ID (Name) 8/11/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/9/2014 MARGARET WRIGHT 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 8/11/2018 APRIL DIAZ 8/11/2018 DINA BAREFOOT 8/11/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/11/2018 MARGARET WRIGHT 8/11/2018 DINA BAREFOOT 8/21/2018 DINA BAREFOOT 11/15/2018 SHERRY LOCKAMY 1/11/2019 CRYSTAL THOMAS 1/18/2019 1/25/2019 1/29/2019 1/25/2019 1/25/2019 1/25/2019 1/25/2019 1/25/2019 1/7/2019 1/2/2019 1/31/2019 1/4/2019 1/4/2019 1/2/2019 1/31/2019 1/30/2019 1/16/2019 1/11/2019 -. 601.30 160.15 863.68 290.00 290.00 290.00 308.75 308.75 1,291.70 18.75 35.64 70.00 1,369.60 496.50 5.63 3.00 354.95 4.13 Release Amount($) 123.97 70.00 412.00 107.50 107.50 107.50 126.25 126.25 126.25 18.75 35.64 70.00 1,299.60 188.40 5.63 3.00 59.16 4.13 5,826.29 -. 477.33 90.15 451.68 182.50 182.50 182.50 182.50 182.50 1,165.45 0.00 0.00 0.00 70.00 308.10 0.00 0.00 295.79 0.00 021819a HC BOC Page 39 Bill# Taxpayer Name TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Assessed In Err 0002260905-2018-2015-0000-00-REG ALLEN, MELVIN RAY 0002260905-2018-2016-0000-00-REG ALLEN, MELVIN RAY 0002260905-2018-2017-0000-00-REG ALLEN, MELVIN RAY -0002260905-2018-2018-0000-00-REG ALLEN, MELVIN RAY Subtotal Operator ID (Name) 9/25/2018 CRYSTAL THOMAS 9/25/2018 CRYSTAL THOMAS 9/25/2018 CRYSTAL THOMAS 9/25/2018 CRYSTAL THOMAS TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Billing Correction 0002257307-2018-2018-0000-00-REG KAPACZIEWSKI, RANDY C 8/11/2018 CRYSTAL THOMAS 0002259249-2018-2018-0000-00-REG HARTMAN, JIM D JR 8/21/2018 CRYSTAL THOMAS 0002260032-2018-2018-0000-00-REG MANESS, SHELIA HARRIS 8/21/2018 CRYSTAL THOMAS Subtotal TAX DISTRICT: HARNETT COUNTY RELEASE REASON: BOE and review dee 0002260958-2018-2015-0000-00-REG RGS AUTO TRANSPORT LLC 11/15/2018 SHERRY LOCKAMY 0002260958-2018-2016-0000-00-REG RGS AUTO TRANSPORT LLC 11/15/2018 SHERRY LOCKAMY 0002260958-2018-2018-0000-00-REG RGS AUTO TRANSPORT LLC 11/15/2018 SHERRY LOCKAMY 0002260965-2018-2014-0000-00-REG TAYLOR, CORNELIUS STEVEN 11/19/2018 KRISTY TAYLOR 0002260965-2018-2015-0000-00-REG TAYLOR, CORNELIUS STEVEN 11/19/2018 KRISTY TAYLOR 0002260965-2018-2016-0000-00-REG TAYLOR, CORNELIUS STEVEN 11/19/2018 KRISTY TAYLOR 0002260965-2018-2017-0000-00-REG TAYLOR, CORNELIUS STEVEN 11/19/2018 KRISTY TAYLOR 0002260965-2018-2018-0000-00-REG TAYLOR, CORNELIUS STEVEN 11/19/2018 KRISTY TAYLOR Subtotal PAGE 19 of 36 -. 1/7/2019 4.82 1/7/2019 4.25 1/7/2019 3.73 1/7/2019 3.24 1/4/2019 70.00 1/29/2019 61.54 1/31/2019 44.62 1/16/2019 458.85 1/16/2019 404.77 1/16/2019 309.10 12/31/2018 366.26 12/31/2018 324.74 12/31/2018 286.48 12/31/2018 251.22 12/31/2018 218.77 Release Amount($) 4.82 4.25 3.73 3.24 16.04 70.00 61.54 44.62 176.16 131.10 93.41 28.10 328.76 287.24 248.98 213.72 181.27 1,512.58 -. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 327.75 311.36 281.00 37.50 37.50 37.50 37.50 37.50 021819a HC BOC Page 40 Bill# Taxpayer Name TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Deferred Bill 0000024391-2018-2016-0070-00-DLD HODGES, DORIS LEE 0000024391-2018-2017-0070-00-DLD HODGES, DORIS LEE 0000046543-2018-2018-0070-00-DLD SANCHEZ, CYNTHIA COLLINS Operator ID (Name) 4/3/2018 MARGARET WRIGHT 4/3/2018 MARGARET WRIGHT 8/11/2018 CRYSTAL THOMAS 1/9/2019 1/9/2019 1/25/2019 -. 0.00 0.00 0.00 Release Amount($) 0.00 0.00 0.00 Subtotal 0.00 TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Duplication 0002258929-2018-2018-0000-00-REG SCHMIDT, KATHLEEN CARTER 8/11/2018 KRISTY TAYLOR 1/2/2019 19.48 19.48 Subtotal 19.48 TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Full rebate 0000004727-2018-2017-0000-00-REG BETTS, BETTY G 0000004727-2018-2018-0000-00-REG BETTS, BETTY G 0001778942-2015-2015-0000-00-REG CURRIN, KA TRINA MATTHEWS 0001778942-2016-2016-0000-00-REG CURRIN, KA TRINA MATTHEWS 0001778942-2017-2017-0000-00-REG CURRIN, KA TRINA MATTHEWS 0001778942-2018-2018-0000-00-REG CURRIN, KA TRINA MATTHEWS 0002258889-2018-2018-0000-00-REG WHITE, ARCELIA 0002260953-2018-2016-0000-00-REG ADAMS, JERRY LEWIS 3/6/2018 SHERRY LOCKAMY 8/11/2018 SHERRY LOCKAMY 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 11/14/2018 KRISTY TAYLOR 1/7/2019 1/7/2019 1/15/2019 1/15/2019 1/15/2019 1/15/2019 1/9/2019 1/11/2019 758.89 689.90 115.20 105.60 100.80 105.60 20.63 57.39 758.89 689.90 115.20 105.60 100.80 105.60 20.63 57.39 Subtotal 1,954.01 TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Less than min amt 0000004727-2018-2017-0000-00-REG BETTS, BETTY G 0000004727-2018-2018-0000-00-REG BETTS, BETTY G PAGE 20 of 36 3/6/2018 SHERRY LOCKAMY 8/11/2018 SHERRY LOCKAMY 1/7/2019 1/7/2019 0.00 0.00 0.00 0.00 -0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 021819a HC BOC Page 41 Bill# Taxpayer Name 0000027766-2018-2018-0000-00-REG JOHNSON PROPERTIES REAL TORS 0000046309-2018-2018-0000-00-REG RUSSELL, ROBLEY Q JR 0001778942-2015-2015-0000-00-REG CURRIN, KATRINA MATIHEWS 0001778942-2016-2016-0000-00-REG CURRIN, KATRINA MATIHEWS 0001778942-2017-2017-0000-00-REG CURRIN, KATRINA MATIHEWS 0001778942-2018-2018-0000-00-REG CURRIN, KATRINA MATIHEWS 0002252375-2018-2018-0000-00-REG MOLLER, scon WAYNE 0002254953-2018-2018-0000-00-REG ODOM, STEVEN COLE 0002258065-2018-2018-0000-00-REG DAVENPORT, GARION 0002258593-2018-2018-0000-00-REG PEARSON, DANIEL GREGORY 0002258670-2018-2018-0000-00-REG YINGLING, MOSES 0002258839-2018-2018-0000-00-REG MOORE, SHANNA 0002258889-2018-2018-0000-00-REG WHITE, ARCELIA 0002258929-2018-2018-0000-00-REG SCHMIDT, KATHLEEN CARTER 0002259045-2018-2018-0000-00-REG SUGGS, JOSHUA R 0002259084-2018-2018-0000-00-REG POWERMASTER ELECTRIC INC. 0002259267-2018-2018-0000-00-REG BEN, BRITON LAMAR 0002260088-2018-2018-0000-00-REG VENTURAGRANDE, DAVID RICARDO 0002260905-2018-2015-0000-00-REG ALLEN, MEL VIN RAY 0002260905-2018-2016-0000-00-REG ALLEN, MEL VIN RAY PAGE 21 of 36 Operator ID (Name) 8/11/2018 SHERRY LOCKAMY 8/11/2018 APRIL DIAZ 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/19/2017 MARGARET WRIGHT 8/11/2018 MARGARET WRIGHT 8/11/2018 DINA BAREFOOT 8/11/2018 JANNA HIGDON 8/11/2018 SHANNON AUTRY 8/11/2018 DINA BAREFOOT 8/11/2018 DINA BAREFOOT 8/11/2018 JANNA HIGDON 8/11/2018 MARGARET WRIGHT 8/11/2018 KRISTY TAYLOR 8/11/2018 CRYSTAL THOMAS 8/11/2018 CRY ST AL THOMAS 8/21/2018 STEPHANIE WILSON 8/21/2018 STEPHANIE WILSON 9/25/2018 CRY ST AL THOMAS 9/25/2018 CRYSTAL THOMAS 1/25/2019 1/2/2019 1/15/2019 1/15/2019 1/15/2019 1/15/2019 1/31/2019 1/16/2019 1/2/2019 1/7/2019 1/31/2019 1/11/2019 1/9/2019 1/2/2019 1/30/2019 1/7/2019 1/29/2019 1/31/2019 1/7/2019 1/7/2019 -. 761.04 1,584.78 0.00 0.00 0.00 0.00 0.00 22.01 0.00 0.00 0.00 9.41 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I Release Amount($) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -. 761.04 1,584.78 0.00 0.00 0.00 0.00 0.00 22.01 0.00 0.00 0.00 9.41 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 021819a HC BOC Page 42 Bill# Taxpayer Name 0002260905-2018-2017-0000-00-REG ALLEN. MELVIN RAY 0002260905-2018-2018-0000-00-REG ALLEN, MELVIN RAY 0002260953-2018-2014-0000-00-REG ADAMS, JERRY LEWIS 0002260953-2018-2015-0000-00-REG ADAMS, JERRY LEWIS 0002260953-2018-2016-0000-00-REG ADAMS, JERRY LEWIS Subtotal TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Listed In Error 0000027766-2018-2018-0000-00-REG JOHNSON PROPERTIES REAL TORS 0002259045-2018-2018-0000-00-REG SUGGS, JOSHUA R Subtotal TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Military 0002258065-2018-2018-0000-00-REG DAVENPORT, GARION 0002258593-2018-2018-0000-00-REG PEARSON, DANIEL GREGORY 0002259267-2018-2018-0000-00-REG BEN, BRITON LAMAR 0002260088-2018-2018-0000-00-REG VENTURAGRANDE, DAVID RICARDO Subtotal TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Not in County 0002259084-2018-2018-0000-00-REG POWERMASTER ELECTRIC INC. 0002260953-2018-2014-0000-00-REG ADAMS, JERRY LEWIS 0002260953-2018-2015-0000-00-REG ADAMS, JERRY LEWIS Subtotal PAGE 22 of 36 Operator ID (Name) 9/25/2018 CRYSTAL THOMAS 9/25/2018 CRYSTAL THOMAS 11/14/2018 KRISTY TAYLOR 11/14/2018 KRISTY TAYLOR 11/14/2018 KRISTY TAYLOR 8/11/2018 SHERRY LOCKAMY 8/11/2018 CRYSTAL THOMAS 8/11/2018 SHANNON AUTRY 8/11/2018 DINA BAREFOOT 8/21/2018 STEPHANIE WILSON 8/21/2018 STEPHANIE WILSON 8/11/2018 CRYSTAL THOMAS 11/14/2018 KRISTY TAYLOR 11/14/2018 KRISTY TAYLOR -. 1/7/2019 0.00 1/7/2019 0.00 1/25/2019 0.00 1/25/2019 0.00 1/11/2019 0.00 1/25/2019 779.30 1/30/2019 9.94 1/2/2019 107.85 1/7/2019 94.28 1/29/2019 226.50 1/31/2019 149.75 1/7/2019 1,815.00 1/25/2019 73.36 1/25/2019 65.05 Release Amount($) 0.00 0.00 0.00 0.00 0.00 0.00 18.26 9.94 28.20 107.85 94.28 226.50 149.75 578.38 1,815.00 73.36 65.05 1,953.41 -0.00 0.00 0.00 0.00 0.00 761.04 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 021819a HC BOC Page 43 Bill# Taxpayer Name TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Over Assessment 0002246572-2018-2018-0000-00-REG SUMMIT EARTH MATERIALS LLC Operator ID (Name) 8/11/2018 SHERRY Subtotal LOCKAMY TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Ownership change 0000022257-2018-2018-0000-00-REG Nun. BRENDA HARDEE 8/11/2018 AMY BAIN 0002257304-2018-2018-0000-01-REG FAIRWAY POINT LLC 8/11/2018 AMY BAIN Subtotal TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Penalty In Err 0000004904-2018-2018-0000-00-REG BLACK, LEMUEL D Ill 8/11/2018 SHERRY LOCKAMY 0000024391-2018-2016-0000-00-REG HODGES, DORIS LEE 4/3/2018 MARGARET WRIGHT 0000024391-2018-2017-0000-00-REG HODGES, DORIS LEE 4/3/2018 MARGARET WRIGHT Subtotal TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Removal of SW Fee 0000051180-2018-2018-0000-00-REG STEWART, SHIRLEY R 8/11/2018 MARGARET WRIGHT -' 1/25/2019 540.53 1/28/2019 150.00 1/4/2019 1,436.13 1/11/2019 6,162.92 1/9/2019 715.17 1/9/2019 927.06 1/7/2019 335.00 Release Amount($) 15.00 15.00 -' 525.53 150.00 0.00 1,436.13 0.00 1,586.13 560.27 165.04 131. 18 856.49 70.00 5,602.65 550.13 795.88 265.00 Subtotal 70.00 TAX DISTRICT: HARNETT COUNTY RELEASE REASON: Situs error 0000001138-2018-2018-0000-00-REG AMMONS, SHIRLEY H 0002259255-2018-2018-0000-00-REG WILLIAMS, DONAL RAY 0002260243-2018-2018-0000-00-REG JARVELA, ARLENE A 8/11/2018 SHANNON AUTRY 8/21/2018 AMY BAIN 8/21/2018 AMY BAIN 1/4/2019 1/16/2019 1/17/2019 18.75 586.48 171.28 18.75 586.48 171.28 Subtotal 776.51 TAX DISTRICT: HARNETT COUNTY RELEASE REASON: SMALL UNDERPAYMENT 0000000903-2018-2018-0000-00-REG ALLMAN, BERNARD R 0000000904-2018-2018-0000-00-REG ALLMAN, BERNARD R PAGE 23of 36 8/11/2018 AMY BAIN 8/11/2018 AMY BAIN 1/17/2019 1/17/2019 22.50 22.50 0.45 0.45 0.00 0.00 0.00 22.05 22.05 021819a HC BOC Page 44 Bill# Taxpayer Name 0000002093-2018-2018-0000-00-REG AVERY, DAVID GLENN 0000004525-2018-2018-0000-00-REG BROWN, WILLIAM P 0000005162-2018-2018-0000-00-REG BLANCHARD, PHILLIP B 0000005815-2018-2018-0000-00-REG BRADFORD, JAMES EZRA 0000007136-2018-2018-0000-00-REG BRYANT, PHYLLIS 0000007657-2018-2018-0000-00-REG RHODES, SAMMIE JEAN BURGESS 0000007707-2018-2018-0000-00-REG JOHN L BURNED HOLDINGS LLC 0000007708-2018-2018-0000-00-REG JOHN L BURNED HOLDINGS LLC 0000008045-2018-2018-0000-00-REG BYERS, GLICER B 0000008966-2018-2018-0000-00-REG CAMERON, LARRY M 0000009022-2019-2018-0070-00-REG CAMERON, NEIL CLARENCE JR 0000009886-2018-2018-0000-00-REG CARROLL, ROY 0000010171-2018-2018-0000-00-REG BRADFORD, THOMAS L 0000010719-2018-2018-0000-00-REG LLAMAS, CARLOS 0000010831-2018-2018-0000-00-REG CHURCH OF GOD IN CHRIST THE ONLY FOUNDATION 0000013956-2018-2018-0000-00-REG SMITH, ROSIE SPIVEY 0000015295-2018-2018-0000-00-REG DOUGLAS, MELISSA 0000016524-2018-2018-0000-00-REG ELLIS, CONDARY Ill 0000017416-2018-2018-0000-00-REG FARRAR A FAMILY LIMITED PARTNERSHIP, 0000018180-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 0000018181-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN PAGE 24 of 36 Operator ID (Name) 8/11/2018 YVONNE 1/28/2019 MCARTHUR 8/11/2018 YVONNE 1/28/2019 MCARTHUR 8/11/2018 YVONNE 1/24/2019 MCARTHUR 8/11/2018 YVONNE 1/23/2019 MCARTHUR 8/11/2018 AMY BAIN 1/8/2019 8/11/2018 YVONNE 1/28/2019 MCARTHUR 8/11/2018 AMY BAIN 1/17/2019 8/11/2018 AMY BAIN 1/17/2019 8/11/2018 YVONNE 1/10/2019 MCARTHUR 8/11/2018 YVONNE 1/28/2019 MCARTHUR 1/24/2019 JANNA HIGDON 1/24/2019 8/11/2018 YVONNE 1/22/2019 MCARTHUR 8/11/2018 YVONNE 1/10/2019 MCARTHUR 8/11/2018 YVONNE 1/14/2019 MCARTHUR 8/11/2018 KIMBERLY 1/8/2019 BAKER 8/11/2018 YVONNE 1/24/2019 MCARTHUR 8/11/2018 YVONNE 1/10/2019 MCARTHUR 8/11/2018 AMY BAIN 1/16/2019 8/11/2018 KARA DANIELS 1/3/2019 8/11/2018 YVONNE 1/10/2019 MCARTHUR 8/11/2018 YVONNE 1/10/2019 MCARTHUR -. 41.25 515.58 5.25 10.58 237.60 5.25 37.50 37.50 82.59 30.00 113.40 22.50 876.30 33.00 92.05 3.00 44.47 18.75 163.05 22.50 22.50 Release Amount($) 0.01 0.01 0.11 0.21 0.02 0.11 0.75 0.75 0.53 0.60 0.01 0.36 0.01 0.66 0.44 0.06 0.89 0.38 0.09 0.45 0.45 -. 41.24 515.57 5.14 10.37 237.58 5.14 36.75 36.75 82.06 29.40 113.39 22.14 876.29 32.34 91.61 2.94 43.58 18.37 162.96 22.05 22.05 021819a HC BOC Page 45 Bill# Taxpayer Name 0000018182-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 0000018183-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 0000018184-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 0000018185-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 0000018186-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 0000018187-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 0000018188-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 0000019573-2018-2018-0000-00-REG MEADOR, PAUL G 0000019637-2018-2018-0000-00-REG GLASCOCK, ALLEN G 0000021294-2018-2018-0000-00-REG GUERARD, HAROLD 0000023425-2018-2018-0000-00-REG HAYES, GERALD W JR 0000024571-2018-2018-0000-00-REG HOLDER, GAYLE P 0000027105-2018-2018-0000-00-REG JOHNSON, DAVID GERALD 0000027399-2018-2018-0000-00-REG JOHNSON, JANICE WEST 0000027476-2018-2018-0000-00-REG JOHNSON, JOHN ALSEY 0000030724-2018-2018-0000-00-REG ROXY DRIVE LLC 0000031031-2018-2018-0000-00-REG LEE, MARY M 0000031463-2018-2018-0000-00-REG LIBASSI, LAURAL 0000032576-2018-2018-0000-00-REG MALLOY, ARCHIE H 0000033958-2018-2018-0000-00-REG JOHNSON, MARVIN E PAGE 25 of 36 Operator ID (Name) 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 KARA DANIELS 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 KIMBERLY BAKER 8/11/2018 YVONNE MCARTHUR 8/11/2018 KIMBERLY BAKER 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR -' 1/10/2019 22.50 1/10/2019 22.50 1/10/2019 22.50 1/10/2019 22.50 1/10/2019 22.50 1/10/2019 22.50 1/10/2019 22.50 1/4/2019 2,401.90 1/18/2019 137.85 1/30/2019 28.05 1/3/2019 140.33 1/30/2019 34.13 1/15/2019 271.05 1/14/2019 570.25 1/18/2019 7.88 1/11/2019 15,203.08 1/15/2019 23.94 1/18/2019 28.13 1/14/2019 212.55 1/14/2019 7.58 Release Amount($) 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.09 0.01 0.56 0.02 0.68 0.01 0.01 0.16 0.21 0.48 0.56 0.86 0.15 -' 22.05 22.05 22.05 22.05 22.05 22.05 22.05 2,401.81 137.84 27.49 140.31 33.45 271.04 570.24 7.72 15,202.87 23.46 27.57 211.69 7.43 021819a HC BOC Page 46 Bill# Taxpayer Name 0000033959-2018-2018-0000-00-REG JOHNSON, MARVIN E 0000033960-2018-2018-0000-00-REG JOHNSON, MARVIN E 0000034569-2018-2018-0000-00-REG MCLEOD, JOHN M 0000034712-2018-2018-0000-00-REG MCDOUGALD, MILDRED M 0000036186-2018-2018-0000-00-REG MCLEOD, JOHN M 0000036187-2018-2018-0000-00-REG MCLEOD, JOHN M 0000037086-2018-2018-0000-00-REG MELTON, MARIE B 0000039317-2018-2018-0000-00-REG NELMS, RONNIE Operator ID (Name) 8/11/2018 YVONNE 1/14/2019 MCARTHUR 8/11/2018 YVONNE 1/14/2019 MCARTHUR 8/11/2018 YVONNE 1/25/2019 MCARTHUR 8/1112018 YVONNE 1/10/2019 MCARTHUR 8/11/2018 YVONNE 1/25/2019 MCARTHUR 8/11/2018 YVONNE 1/25/2019 MCARTHUR 8/11/2018 KARA DANIELS 1/11/2019 8/11/2018 YVONNE 1/18/2019 MCARTHUR 8/11/2018 KIMBERLY 1/9/2019 BAKER 0000040198-2018-2018-0000-00-REG OFFICE VALUE INC 0000040800-2018-2018-0070-00-REG FAITHWILL HOMES LLC, 0000041138-2018-2018-0000-00-REG BRADFORD, JAMES EZRA JR 11/27/2018 AMY BAIN 1/17/2019 0000043596-2018-2018-0000-00-REG WKM PROPERTIES LLC, 0000043817-2018-2018-0000-00-REG PURDIE, ANGELA M 0000043899-2018-2018-0000-00-REG QUICK BETSY HEIRS, 0000044232-2018-2018-0000-00-REG RANDOLPH, CHARLENE C 0000044237-2018-2018-0000-00-REG RANDOLPH, JAMES AND C 0000049783-2018-2018-0000-00-REG SPEELMAN, RAYMOND 0000051262-2018-2018-0000-00-REG STINSON, DARLENE 0000053223-2018-2018-0000-01-REG TAYLOR, WALTER L 0000054546-2018-2018-0000-00-REG MILLER, MARSHALL L 0000054893-2018-2018-0000-00-REG LAFRENIERE, WAYNE D PAGE 26 of 36 8/11/2018 YVONNE 1/23/2019 MCARTHUR 8/11/2018 LOCKBOX DPC 1/4/2019 8/11/2018 YVONNE 1/10/2019 MCARTHUR 8/11/2018 KARA DANIELS 1/11/2019 8/11/2018 YVONNE 1/25/2019 MCARTHUR 8/11/2018 YVONNE 1/25/2019 MCARTHUR 8/11/2018 JANNA HIGDON 1/8/2019 8/11/2018 KARA DANIELS 1/7/2019 8/11/2018 KARA DANIELS 1/2/2019 8/11/2018 KIMBERLY 1/2/2019 BAKER 8/11/2018 AMY BAIN 1/16/2019 -. 7.35 8.40 31.28 18.75 41.78 13.43 20.63 22.50 264.08 1,250.55 15.00 756.40 44.10 533.20 42.45 21.00 112.50 907.15 145.08 650.73 26.25 Release Amount($) 0.15 0.17 0.63 0.38 0.84 0.27 0.42 0.45 0.12 0.09 0.30 0.11 0.88 0.76 0.85 0.42 0.44 0.61 0.01 0.17 0.53 -7.20 8.23 30.65 18.37 40.94 13.16 20.21 22.05 263.96 1,250.46 14.70 756.29 43.22 532.44 41.60 20.58 112.06 906.54 145.07 650.56 25.72 021819a HC BOC Page 47 Bill# Taxpayer Name 0000056005-2018-2018-0000-00-REG VIOLIN EXCHANGE 0000056506-2018-2018-0000-00-REG WALLACE, JERRY M 0000058273-2018-2018-0000-00-REG WEST, BETTY LOU 0000059653-2017-2017-0000-00-REG MCNEILL, LARRY JUNIOR 0000059653-2018-2018-0000-00-REG MCNEILL, LARRY JUNIOR 0000060043-2018-2018-0000-00-REG WILLIFORD, MICHAEL scon 0000061188-2018-2018-0000-00-REG WRIGHT, BESSIE L 0000061915-2018-2018-0000-00-REG MCLEOD, JOHN M 0000062044-2017-2017-0000-00-REG MCCRACKEN, JASON MICHAEL 0000062565-2018-2018-0000-00-REG STEPHENSON, SANDRA 0000081688-2017-2017-0000-00-REG WILSON, ALBERT JR 0001006563-2018-2018-0000-00-REG PARKER, MARSHALL RAY 0001012789-2018-2018-0000-00-REG HARRIS, KEITH VAN 0001137708-2018-2018-0000-00-REG MARSHALL, BRENDA JUDD 0001279697-2018-2018-0000-00-REG GARRISS, THURMAN F 0001280135-2018-2018-0000-00-REG WELCH, MICHAEL 0001280382-2018-2018-0000-00-REG LEGGED, WALT 0001288528-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 0001321040-2018-2018-0000-00-REG GARRISS, THURMAN F 00013957 48-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 00013957 49-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH PAGE 27 of 36 Operator ID (Name) 8/11/2018 YVONNE MCARTHUR 8/11/2018 KARA DANIELS 8/11/2018 YVONNE MCARTHUR 8/19/2017 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/19/2017 YVONNE MCARTHUR 8/11/2018 JANNA HIGDON 8/19/2017 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 8/11/2018 JANNA HIGDON 8/11/2018 AMY BAIN 8/11/2018 AMY BAIN 8/11/2018 YVONNE MCARTHUR 8/11/2018 JANNA HIGDON 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 1/31/2019 1/7/2019 1/24/2019 1/10/2019 1/10/2019 1/14/2019 1/14/2019 1/25/2019 1/23/2019 1/22/2019 1/22/2019 1/10/2019 1/22/2019 1/17/2019 1/11/2019 1/17/2019 1/17/2019 1/28/2019 1/11/2019 1/18/2019 1/18/2019 -. 14.64 1,934.88 385.45 15.00 15.00 3.00 22.50 30.15 20.01 73.28 3.75 37.50 225.00 33.60 3.03 2.71 12.29 21.36 18.75 18.16 18.16 Release Amount($) I 0.30 0.01 0.37 0.12 0.84 0.06 0.45 0.60 0.30 0.05 0.06 0.75 0.09 0.67 0.06 0.05 0.25 0.43 0.38 0.36 0.36 -. 14.34 1,934.87 385.08 14.88 14.16 2.94 22.05 29.55 19.71 73.23 3.69 36.75 224.91 32.93 2.97 2.66 12.04 20.93 18.37 17.80 17.80 021819a HC BOC Page 48 Bill# Taxpayer Name 0001395750-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0001407 486-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0001411359-2018-2018-0000-00-REG EMMONS, CARLA W 0001563154-2018-2018-0000-00-REG WILLED TROY S 0001563335-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0001567430-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 0001567431-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 0001685502-2018-2018-0000-00-REG SUMPTER, FRED JAMES 0001705579-2018-2018-0000-00-REG WHIT AKER, ALBERTA M 0001758176-2018-2018-0000-00-REG S-5 ENTERPRISES 0001912812-2018-2018-0000-00-REG TATUM, KAREN S 0001976360-2018-2018-0000-00-REG BROADWELL, DANIEL ODELL 0001992400-2018-2018-0000-00-REG MCLEOD, ELWIN GLENN 0002086633-2018-2018-0000-00-REG CONTERRA ULTRA BROADBAND LLC 0002086635-2018-2018-0000-00-REG CONTERRA ULTRA BROADBAND LLC 0002108191-2013-2013-0000-00-REG WALSER, CHLORESA ANN 0002178375-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0002178376-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0002247054-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0002247130-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH PAGE 28of 36 Operator ID (Name) 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 JANNA HIGDON 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 JANNA HIGDON 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 11/1/2013 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 1/18/2019 1/18/2019 1/14/2019 1/3/2019 1/18/2019 1/28/2019 1/28/2019 1/8/2019 1/10/2019 1/10/2019 1/31/2019 1/28/2019 1/16/2019 1/28/2019 1/28/2019 1/11/2019 1/18/2019 1/18/2019 1/18/2019 1/18/2019 -. 36.31 36.31 26.25 12,054.83 36.31 28.25 19.42 467.43 107.50 25.08 18.23 24.75 3.75 10.93 9.63 10.88 18.16 18.16 18.16 36.31 Release Amount{$) 0.73 0.73 0.53 0.46 0.73 0.57 0.39 0.48 0.40 0.50 0.36 0.50 0.08 0.22 0.19 0.41 0.36 0.36 0.36 0.73 -. 35.58 35.58 25.72 12,054.37 35.58 27.68 19.03 466.95 107.10 24.58 17.87 24.25 3.67 10.71 9.44 10.47 17.80 17.80 17.80 35.58 021819a HC BOC Page 49 Bill# Taxpayer Name 0002247131-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0002247281-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0002249970-2018-2018-0000-00-REG PAGE, RANDY BRYANT 0002250019-2018-2018-0000-00-REG BRADFORD, JAMES EZRA JR 0002250031-2018-2018-0000-00-REG WELCH, MICHAEL GERALD 0002250392-2018-2018-0000-00-REG PARKER, MARSHALL RAY 0002250717-2018-2018-0000-00-REG SATTERFIELD, DONALD WESLY 0002251378-2018-2018-0000-00-REG ELLIS, CONDARY 0002251951-2018-2018-0000-00-REG UPCHURCH, MARTHA W 0002253734-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 0002254628-2018-2018-0000-00-REG EMMONS, JOHN RANDLETT 0002255239-2018-2018-0000-00-REG LEGGETT, DONNA BUNN 0002256227-2018-2018-0000-00-REG NEWBY, EDWARD L 0002257259-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 0002257304-2018-2018-0000-02-REG KAPACZIEWSKI, RANDY C 0002257810-2018-2018-0000-00-REG TRIUMPH CAPITAL GROUP LLC, 0002258017-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 0002258483-2018-2018-0000-00-REG BISHOP, CHARLES SHEA 0002258682-2018-2018-0000-00-REG MEJIA, SALVADOR TREJO 0002259044-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0002260646-2018-2018-0000-00-REG MCNEILL, SUSAN MICHELLE Subtotal PAGE 29 of 36 Operator ID (Name) 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 8/11/2018 YVONNE MCARTHUR 8/11/2018 TRACI FERRELL 8/11/2018 AMY BAIN 8/11/2018 AMY BAIN 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 8/11/2018 KARA DANIELS 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 8/11/2018 KIMBERLY BAKER 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/21/2018 JANNA HIGDON -. 1/18/2019 18.16 1/18/2019 18.16 1/15/2019 9.44 1/23/2019 30.45 1/17/2019 24.30 1/10/2019 17.48 1/7/2019 2.50 1/16/2019 3.21 1/16/2019 28.28 1/28/2019 15.99 1/14/2019 12.59 1/17/2019 23.29 1/3/2019 2,328.10 1/28/2019 3.78 1/7/2019 1,436.13 1/10/2019 300.00 1/28/2019 8.05 1/17/2019 20.63 1/30/2019 5.25 1/18/2019 18.16 1/11/2019 4.24 Release Amount($) I 0.36 0.36 0.19 0.61 0.49 0.35 0.01 0.06 0.57 0.32 0.24 0.47 0.09 0.08 0.84 0.08 0.16 0.02 0.11 0.36 0.08 44.85 -. 17.80 17.80 9.25 29.84 23.81 17.13 2.49 3.15 27.71 15.67 12.35 22.82 2,328.01 3.70 1,435.29 299.92 7.89 20.61 5.14 17.80 4.16 021819a HC BOC Page 50 Bill# Taxpayer Name TAX DISTRICT: LILLINGTON RELEASE REASON: Duplication 0002258929-2018-2018-0000-00-REG SCHMIDT, KATHLEEN CARTER I Operator ID (Name) 8/11/2018 KRISTY Subtotal TAYLOR TAX DISTRICT: LILLINGTON RELEASE REASON: Less than min amt 0002258929-2018-2018-0000-00-REG SCHMIDT, KATHLEEN CARTER 8/11/2018 KRISTY TAYLOR -. 1/2/2019 13.51 1/2/2019 0.00 Release Amount($) 13.51 13.51 0.00 Subtotal 0.00 TAX DISTRICT: LILLINGTON RELEASE REASON: Situs error 0002259255-2018-2018-0000-00-REG WILLIAMS, DONAL RAY 0002260243-2018-2018-0000-00-REG JARVELA, ARLENE A 8/21/2018 AMY BAIN 8/21/2018 AMY BAIN 1/16/2019 1/17/2019 406.63 118.76 406.63 118.76 Subtotal 525.39 TAX DISTRICT: LILLINGTON RELEASE REASON: SMALL UNDERPAYMENT -0.00 0.00 0.00 0.00 0000008045-2018-2018-0000-00-REG BYERS, GLICER B 8/11/2018 YVONNE 1/10/2019 57.26 0.37 56.89 MCARTHUR 0000034712-2018-2018-0000-00-REG MCDOUGALD, MILDRED M 8/11/2018 YVONNE 1/10/2019 13.00 0.26 12.74 MCARTHUR 0001705579-2018-2018-0000-00-REG WHITAKER, ALBERTA M 8/11/2018 YVONNE 1/10/2019 26.00 0.27 25.73 MCARTHUR Subtotal 0.90 TAX DISTRICT: NORTHWEST HARNETT RELEASE REASON: Full rebate 0000004727-2018-2017-0000-00-REG BETTS, BETTY G 0000004727-2018-2018-0000-00-REG BETTS, BETTY G 3/6/2018 SHERRY LOCKAMY 8/11/2018 SHERRY LOCKAMY 1/7/2019 1/7/2019 80.95 73.59 80.95 73.59 Subtotal 154.54 TAX DISTRICT: NORTHWEST HARNETT RELEASE REASON: Less than min amt 0000004727-2018-2017-0000-00-REG BETTS, BETTY G PAGE 30 of 36 3/6/2018 SHERRY LOCKAMY 1/7/2019 0.00 0.00 0.00 0.00 0.00 021819a HC BOC Page 51 Bill# Taxpayer Name 0000004727-2018-2018-0000-00-REG BEDS, BETIY G Subtotal Operator ID (Name) 8/11/2018 SHERRY LOCKAMY TAX DISTRICT: NORTHWEST HARNETT RELEASE REASON: Removal of SW Fee 0000051180-2018-2018-0000-00-REG STEWART, SHIRLEY R 8/11/2018 MARGARET WRIGHT Subtotal TAX DISTRICT: NORTHWEST HARNETT RELEASE REASON: SMALL UNDERPAYMENT 0000000903-2018-2018-0000-00-REG ALLMAN, BERNARD R 8/11/2018 AMY BAIN 0000000904-2018-2018-0000-00-REG ALLMAN, BERNARD R 8/11/2018 AMY BAIN 0000005162-2018-2018-0000-00-REG BLANCHARD, PHILLIP B 8/11/2018 YVONNE MCARTHUR 0000009886-2018-2018-0000-00-REG CARROLL, ROY 8/11/2018 YVONNE MCARTHUR 0000018180-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 8/11/2018 YVONNE MCARTHUR 0000018181-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 8/11/2018 YVONNE MCARTHUR 0000018182-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 8/11/2018 YVONNE MCARTHUR 0000018183-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 8/11/2018 YVONNE MCARTHUR 0000018184-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 8/11/2018 YVONNE MCARTHUR 0000018185-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 8/11/2018 YVONNE MCARTHUR 0000018186-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 8/11/2018 YVONNE MCARTHUR 0000018187-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 8/11/2018 YVONNE MCARTHUR 0000018188-2018-2018-0000-00-REG JOHNSON, FRANKLIN RYAN 8/11/2018 YVONNE MCARTHUR 0000019573-2018-2018-0000-00-REG MEADOR, PAUL G 8/11/2018 KARA DANIELS PAGE 31 of 36 -. 1/7/2019 0.00 1/7/2019 20.80 1/17/2019 2.40 1/17/2019 2.40 1/24/2019 0.56 1/22/2019 2.40 1/10/2019 2.40 1/10/2019 2.40 1/10/2019 2.40 1/10/2019 2.40 1/10/2019 2.40 1/10/2019 2.40 1/10/2019 2.40 1/10/2019 2.40 1/10/2019 2.40 1/4/2019 248.74 Release Amount($) 0.00 0.00 0.00 0.00 0.05 0.05 0.01 0.04 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.01 -. 0.00 20.80 2.35 2.35 0.55 2.36 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 2.35 248.73 021819a HC BOC Page 52 Bill# Taxpayer Name 0000039317-2018-2018-0000-00-REG NELMS, RONNIE 0000061188-2018-2018-0000-00-REG WRIGHT, BESSIE L 0001137708-2018-2018-0000-00-REG MARSHALL, BRENDA JUDD 0001280382-2018-2018-0000-00-REG LEGGED, WALT 0001407 486-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0001758176-2018-2018-0000-00-REG S-5 ENTERPRISES 0002247281-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH 0002255239-2018-2018-0000-00-REG LEGGED, DONNA BUNN 0002257259-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC Subtotal TAX DISTRICT: SPECIAL DOWNTOWN RELEASE REASON: Adjustment 0000016599-2013-2013-0000-00-REG ELMORE, WILLIAM P 0000016599-2014-2014-0000-00-REG ELMORE, WILLIAM P 0000016599-2015-2015-0000-00-REG ELMORE, WILLIAM P 0000016599-2016-2016-0000-00-REG ELMORE, WILLIAM P 0000016599-2017-2017-0000-00-REG ELMORE, WILLIAM P 0000016599-2017-2017-0000-00-REG ELMORE, WILLIAM P 0000016599-2018-2018-0000-00-REG ELMORE, WILLIAM P 0000016604-2013-2013-0000-00-REG ELMORE, WILLIAM P 0000016604-2014-2014-0000-00-REG ELMORE, WILLIAM P 0000016604-2015-2015-0000-00-REG ELMORE, WILLIAM P PAGE 32 of 36 Operator ID (Name) 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 8/11/2018 AMY BAIN 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 YVONNE MCARTHUR 8/11/2018 AMY BAIN 8/11/2018 YVONNE MCARTHUR 8/7/2013 CRYSTAL THOMAS 8/9/2014 CRYSTAL THOMAS 8/8/2015 CRYSTAL THOMAS 8/6/2016 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/19/2017 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 8/7/2013 CRYSTAL THOMAS 8/9/2014 CRYSTAL THOMAS 8/8/2015 CRYSTAL THOMAS 1/18/2019 1/14/2019 1/17/2019 1/17/2019 1/18/2019 1/10/2019 1/18/2019 1/17/2019 1/28/2019 1/24/2019 1/24/2019 1/24/2019 1/24/2019 1/24/2019 1/25/2019 1/24/2019 1/24/2019 1/24/2019 1/24/2019 -. 2.40 2.40 3.58 1.31 3.87 2.68 1.94 2.48 0.40 48.00 48.00 48.00 48.00 58.64 56.15 58.38 30.00 30.00 30.00 I Release Amount($) 0.05 0.05 0.07 0.03 0.08 0.05 0.04 0.05 0.01 1.04 6.91 6.91 6.91 6.91 2.49 1.61 3.84 0.00 0.00 0.00 -2.35 2.35 3.51 1.28 3.79 2.63 1.90 2.43 0.39 41.09 41.09 41.09 41.09 56.15 54.54 54.54 30.00 30.00 30.00 021819a HC BOC Page 53 Bill# Taxpayer Name 0000016604-2016-2016-0000-00-REG ELMORE, WILLIAM P 0000016604-2018-2017-0000-00-REG ELMORE, WILLIAM P 0000016604-2018-2018-0000-00-REG ELMORE, WILLIAM P Subtotal TAX DISTRICT: SPOUT SPRINGS FIRE RELEASE REASON: Adjustment Operator ID (Name} 8/6/2016 CRYSTAL THOMAS 5/14/2018 CRYSTAL THOMAS 8/11/2018 CRYSTAL THOMAS 0000025920-2018-2018-0000-00-REG LIVING STONES OF FAITH 8/11/2018 CRYSTAL MINISTRIES INC THOMAS 0000034465-2018-2018-0000-00-REG BUCHANAN, BRENDA WASHINGTON 8/11/2018 CRYSTAL THOMAS 0001264618-2018-2018-0000-00-REG RUSSELL, ROBLEY Q 8/11/2018 APRIL DIAZ Subtotal TAX DISTRICT: SPOUT SPRINGS FIRE RELEASE REASON: Assessed In Err 0002260905-2018-2015-0000-00-REG ALLEN, MEL VIN RAY 9/25/2018 CRYSTAL THOMAS 0002260905-2018-2016-0000-00-REG ALLEN, MELVIN RAY 9/25/2018 CRYSTAL THOMAS 0002260905-2018-2017-0000-00-REG ALLEN, MELVIN RAY 9/25/2018 CRYSTAL THOMAS 0002260905-2018-2018-0000-00-REG ALLEN, MELVIN RAY 9/25/2018 CRYSTAL THOMAS Subtotal TAX DISTRICT: SPOUT SPRINGS FIRE RELEASE REASON: Less than min amt 0002258065-2018-2018-0000-00-REG DAVEN PORT, GARI ON 8/11/2018 SHANNON AUTRY 0002258593-2018-2018-0000-00-REG PEARSON, DANIEL GREGORY 8/11/2018 DINA BAREFOOT 0002259267-2018-2018-0000-00-REG BEN, BRITON LAMAR 8/21/2018 STEPHANIE WILSON 0002260905-2018-2015-0000-00-REG ALLEN. MELVIN RAY 9/25/2018 CRYSTAL THOMAS 0002260905-2018-2016-0000-00-REG ALLEN, MELVIN RAY 9/25/2018 CRYSTAL THOMAS PAGE 33 of 36 1/24/2019 1/24/2019 1/24/2019 1/16/2019 1/18/2019 1/2/2019 1/7/2019 1/7/2019 1/7/2019 1/7/2019 1/2/2019 1/7/2019 1/29/2019 1/7/2019 1/7/2019 -. 30.00 30.00 30.00 230.75 70.84 2.50 0.64 0.57 0.49 0.43 0.00 0.00 0.00 0.00 0.00 I Release Amount($} 0.00 0.00 0.00 35.58 194.75 16.53 2.50 213.78 0.64 0.57 0.49 0.43 2.13 0.00 0.00 0.00 0.00 0.00 -. 30.00 30.00 30.00 36.00 54.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 021819a HC BOC Page 54 Bill# Taxpayer Name 0002260905-2018-2017-0000-00-REG ALLEN, MELVIN RAY 0002260905-2018-2018-0000-00-REG ALLEN, MELVIN RAY Operator ID (Name) 9/25/2018 CRYSTAL THOMAS 9/25/2018 CRYSTAL THOMAS -' 1/7/2019 0.00 1/7/2019 0.00 Release Amount($) 0.00 0.00 Subtotal 0.00 TAX DISTRICT: SPOUT SPRINGS FIRE RELEASE REASON: Military 0002258065-2018-2018-0000-00-REG DAVENPORT, GARION 0002258593-2018-2018-0000-00-REG PEARSON, DANIEL GREGORY 0002259267-2018-2018-0000-00-REG BEN, BRITON LAMAR 8/11/2018 SHANNON AUTRY 8/11/2018 DINA BAREFOOT 8/21/2018 STEPHANIE WILSON 1/2/2019 1/7/2019 1/29/2019 14.38 12.57 30.20 14.38 12.57 30.20 Subtotal 57.15 TAX DISTRICT: SPOUT SPRINGS FIRE RELEASE REASON: SMALL UNDERPAYMENT 0000008966-2018-2018-0000-00-REG CAMERON, LARRY M 8/11/2018 YVONNE MCARTHUR 0000013956-2018-2018-0000-00-REG SMITH, ROSIE SPIVEY 8/11/2018 YVONNE MCARTHUR 0000032576-2018-2018-0000-00-REG MALLOY, ARCHIE H 8/11/2018 YVONNE MCARTHUR 0000043899-2018-2018-0000-00-REG QUICK BETSY HEIRS, 8/11/2018 KARA DANIELS 0000049783-2018-2018-0000-00-REG SPEELMAN, RAYMOND 8/11/2018 JANNA HIGDON 0001288528-2018-2018-0000-00-REG PITNEY BOWES GLOBAL FINANCIAL 8/11/2018 YVONNE SERVICES LLC MCARTHUR 0002178376-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA 8/11/2018 YVONNE GTECH MCARTHUR 0002247130-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA 8/11/2018 YVONNE GTECH MCARTHUR 0002247131-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA 8/11/2018 YVONNE GTECH MCARTHUR 1/28/2019 1/24/2019 1/14/2019 1/11/2019 1/8/2019 1/28/2019 1/18/2019 1/18/2019 1/18/2019 4.00 0.40 28.34 61.76 15.00 2.85 2.42 4.84 2.42 0.08 0.01 0.12 0.10 0.06 0.06 0.05 0.10 0.05 Subtotal 0.63 TAX DISTRICT: SUMMERVILLE BUNNLEVE RELEASE REASON: Adjustment 0000049714-2018-2018-0000-00-REG MCLEAN, CLARENCE E Subtotal PAGE 34of 36 8/11/2018 CRYSTAL THOMAS 1/29/2019 96.49 45.60 45.60 -' 0.00 0.00 0.00 0.00 0.00 3.92 0.39 28.22 61.66 14.94 2.79 2.37 4.74 2.37 50.89 021819a HC BOC Page 55 Bill# Taxpayer Name Operator ID (Name) TAX DISTRICT: SUMMERVILLE BUNNLEVE RELEASE REASON: BOE and review dee 0002260965-2018-2014-0000-00-REG TAYLOR, CORNELIUS STEVEN 0002260965-2018-2015-0000-00-REG TAYLOR, CORNELIUS STEVEN 0002260965-2018-2016-0000-00-REG TAYLOR, CORNELIUS STEVEN 0002260965-2018-2017-0000-00-REG TAYLOR, CORNELIUS STEVEN 0002260965-2018-2018-0000-00-REG TAYLOR, CORNELIUS STEVEN 11/19/2018 KRISTY TAYLOR 11/19/2018 KRISTY TAYLOR 11/19/2018 KRISTY TAYLOR 11/19/2018 KRISTY TAYLOR 11/19/2018 KRISTY TAYLOR 12/31/2018 12/31/2018 12/31/2018 12/31/2018 12/31/2018 -. 39.06 34.64 30.56 26.80 29.17 Release Amount($) 35.06 30.64 26.56 22.80 24.17 -. 4.00 4.00 4.00 4.00 5.00 Subtotal 139.23 TAX DISTRICT: SUMMERVILLE BUNNLEVE RELEASE REASON: Over Assessment 0002246572-2018-2018-0000-00-REG SUMMIT EARTH MATERIALS LLC Subtotal 8/11/2018 SHERRY LOCKAMY TAX DISTRICT: SUMMERVILLE BUNNLEVE RELEASE REASON: SMALL UNDERPAYMENT 0000010831-2018-2018-0000-00-REG CHURCH OF GOD IN CHRIST THE 8/11/2018 KIMBERLY ONLY FOUNDATION BAKER 0000034569-2018-2018-0000-00-REG MCLEOD, JOHN M 8/11/2018 YVONNE MCARTHUR 0000036186-2018-2018-0000-00-REG MCLEOD, JOHN M 8/11/2018 YVONNE MCARTHUR 0000036187-2018-2018-0000-00-REG MCLEOD, JOHN M 8/11/2018 YVONNE MCARTHUR 0000061915-2018-2018-0000-00-REG MCLEOD, JOHN M 8/11/2018 YVONNE MCARTHUR 0001395749-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA 8/11/2018 YVONNE GTECH MCARTHUR 0002257810-2018-2018-0000-00-REG TRIUMPH CAPITAL GROUP LLC, 8/11/2018 KIMBERLY BAKER Subtotal PAGE 35 of 36 1/25/2019 72.07 1/8/2019 2.94 1/25/2019 4.17 1/25/2019 5.57 1/25/2019 1.79 1/25/2019 4.02 1/18/2019 2.42 1/10/2019 40.00 2.00 2.00 70.07 0.06 2.88 0.08 4.09 0.11 5.46 0.04 1.75 0.08 3.94 0.05 2.37 0.01 39.99 0.43 021819a HC BOC Page 56 Bill# Taxpayer Name I I Operator ID (Name) TAX DISTRICT: WEST AREA FIRE RELEASE REASON: SMALL UNDERPAYMENT 0002259044-2018-2018-0000-00-REG IGT GLOBAL SOLUTIONS/FKA GTECH Subtotal Total PAGE 36 of 36 8/11/2018 YVONNE MCARTHUR -. 1/18/2019 2.42 Release Amount($) 0.05 0.05 18,234.60 -. 2.37 021819a HC BOC Page 57 Board Meeting Agenda Item Agenda Item J../ D IS' MEETING DA TE: February..( 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Amendment for Workforce Innovation and Opportunities Act Funding REQUESTED BY: Charlotte Leach, Workforce Development Director REQUEST: The Workforce Development Department would like to request the review and approval of an amendment to the contract for FY 2018-2019 with the Triangle South Workforce Development Board, which administers the Workforce Innovation and Opportunities Act (WIOA) grant. Approval of this amendment will increase funding for the Hamett County WIOA Adult Program b y the amount of $44,000 ; of those funds $14,500 would be transferred from the current Hamett County WIOA Dislocated Worker Budget. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P:\B OC\agend a form 20 19.docx Page I o f I 021819a HC BOC Page 58 AMENDMENT NO. 1 TO CONTRACT FOR SERVICES PROVIDED FOR ADULT, DISLOCATED WORKER AND YOUTH PROGRAMS UNDER TITLE 1 OF THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS AMENDMENT NO. 1 TO CONTRACT ("Amendment"), entered in this_ day of February 2019 by and between Central Carolina Community College (hereinafter referred to the "College"), grant recipient for the Triangle South Workforce Investment Area under the Workforce Innovation and Opportunity Act , and the County of Harnett (hereinafter referred to as the "Contractor"). WHEREAS, the College and the Contractor entered into an Agreement for the Adult and Dislocated Worker in Harnett County and the Youth Programs in Harnett and Sampson Counties (hereinafter referred to as "Agreement") on July 1, 2018; and WHEREAS, additional funding for the Adult Program has been provided and a revision of the Dislocated Worker Program budget has been approved; WHEREAS, pursuant to Paragraphs 4 and 33 of the Agreement, the College and the Contractor have mutually agreed to make certain changes to said Agreement to include $44,000 in additional funds to operate the Adult Program and a decrease in funding to the current Dislocated Worker Program in the amount of$14,500. NOW THEREFORE, the Parties hereto do mutually agree as follows: 1. Paragraph 4, Compensation and Method of Payment, of the above reference Agreement, sentences 4 -5 , is hereby deleted and replaced by the following: Total compensation for complete performance with respect to the following programs shall not exceed these listed amounts: a) the Adult Program in Harnett County shall not exceed the sum of $244,569; b) the Dislocated Worker Program in Harnett" County shall not exceed the sum of $145,839; c) the Youth Program in Harnett County shall not exceed the ~um of $286,735; d) the Youth Program in Sampson County shall not exceed the sum of $194,508. The total WIOA Adult, Dislocated Worker and Youth Programs shall not exceed the sum of $871,651 as described in Attachment B "Budget". The rest of Paragraph 4 as written in the Agreement remains the same. 2 . All other terms of the July 1, 2018 Agreement will remain unchanged. 1 021819a HC BOC Page 59 IN WITNESS WHEREOF, the College and the Contractor have caused this Amendment to be executed by its designated official 's pursuant to the policies and procedures of their respective governing bodies or Colleges, as of the date and year first above written. Contractor: County of Harnett P.O. Box 759 Lillington, NC 27546 Signature Po.u \a k'. ,5:J.eu)o.2t Print Name Date 2 Triangle South Workforce Development Board Central Carolina Community College 1105 Kelly Drive Sanford, NC 27330 Signature Dr. T. Eston Marchant President Title Date 021819a HC BOC Page 60 T ri ang le South W orkforce Devel o pment Boa rd Program Year 2018 Budget Detail s Adult Program -Harnett County Triangle So uth Workforce. Development Board Budget Operator Name: Harnett County Funding Source: PROGRAM COSTS Harnett Co unty ADULT H CADT 4020 ADULT PROGRAM BUDGET DETAILS 1. STAFF SALARIES (Attach job descriptions) FULL OR Position PART -TIME TOTAL SALARY Charlotte Leach-WFD Director/Joblink Coord in Full Time $ 21,248 .00 April Gale -Workfo rce Development Spec . Full Time $ 41 ,081 .00 LaSharal Blue -Accounting Techn ician Part Time $ 6 ,000.00 Longev ity $ 920.00 Subtotal $ 69 ,249.00 2 . STAFF FRINGE BENEFITS (ITEMIZE) Group Insurance $ 12,500 .00 Employee Clinic $ 250 .00 Dental $ 500 .00 FICA $ 5,350 .00 Worker's Compensation $ 800 .00 Retirement $ 5 ,375 .00 401K $ 1,280 .00 Unemployment Insurance $ 400 .00 Subtotal $ 26,455.00 3. STAFF TRAVEL and TRAINING Registration Fees $ 3,000 .00 Travel $ 2 ,500.00 Subtotal $ 5 ,500 .00 4.0CCUPANCY Rent: 0 .00 so . ft . x $ 0 .00 per sq . ft. x 0.00 mos. $ - Utilities: $ 0.00 oer mo. X 00 mos . $ 3,500.00 Janitorial :$ 0 .00 per mo. X 00 mos . $ - Telephone :$ 0.00 per mo . X 00 mos. $ 1,000 .00 Postage : $ 0 .00 per mo . X 00 mos. $ 500 .00 Copier: $ 0 .00 per mo. X 00 mos. $ 2,000.00 Subtotal $ 7 ,000 .00 021819a HC BOC Page 61 Triangle South Workforce Development Board Program Year 2018 Budget Details Adult Program -Harnett County 2 ,000.00 Subtotal $ 2 ,000 .00 '--'------'-----' 6. OTHER PROGRAM COSTS Indirect Costs -2% $ 4,012.00 Other: soecify $ - Subtotal $ 4,012 .00 7. EXPENDITURES FOR PARTICIPANTS Enter Total Contract Amount $ 200,569.00 Subtract Line Items 1 thru 6 $ 114,216.00 Participant Amount Available $ 86,353.00 8. Participant Program Budget Participant Trainina ITA $ 68,500.00 Participant Training Non ITA $ 24,450.00 Transoortation Costs $ 9,600.00 Child Care Costs $ 500 .00 OJTWaaes $ 3 ,500 .00 OJT Fringe Benefits $ - Work Experience Waaes $ 16,500.00 Work Experience Frinae Benefits $ 1,450.00 Other Participant Costs $ 5,853.00 Subtotal $ 130,353.00 9. Budget Summary Staff Salaries $ 69,249.00 Staff Frinae Benefits $ 26,455.00 Staff Training and Travel $ 5,500.00 Occuoancv Costs $ 7,000.00 Material, Supplies , Prooertv $ 2,000 .00 Other Program Costs $ 4,012.00 Participant Costs $ 130,353.00 Total $ 244,569.00 021819a HC BOC Page 62 Triangle South Workforce Development Board Program Year 2018 Budget Details Adult Program -Harnett County REQUIRED FORMS ADULT PROGRAM BUDGET SUMMARY Line Items 1. Staff Salaries 2. Staff Fringe Benefits 3. Staff Training and Travel 4. Occupancy Costs 5. Materials, Supplies, Property 6. Other Program Costs 7. Participant Costs General Liability Insurance $ $ $ $ $ $ $ Total $ Budget Amount 69,249.00 26,455.00 5,500.00 7,000.00 2,000.00 4,012 .00 130,353.00 244,569.00 Please provide information about your organization's General Liability Insurance Name of Carrier:Surry Insurance/One Beacon Policy Number: 791-00-05-59-0002 Amount: $ 5,000,000.00 Bonding Insurance Requirements The Proposer must assure that all employees who are involved with the receipt or disbursement of WIA funds are insured by a fidelity bond. The contractor must maintain all bonding in force for the period of the contractual agreement. The contractor must submit a written notice fifteen (15) calendar days prior to any reduction in the limits stated on the boding document or cancellation of the bonding policy . A copy of the current bonding document, issued by the vendor's insurance company, is required . Please attach. Proposer's Signature:~~ Official Title: WFD Director Date: January 30, 2019 021819a HC BOC Page 63 Triangle Sout Workforce Development Board Program Year 2018 Budget Details Dislocated Worker Program -Harnett County Triangle South Workforce Development Board Budget Harnett County Operator Name: Harnett County DISLOCATED WORKER HCDLW Funding Source: PROGRAM COSTS DISLOCATED WORKER PROGRAM BUDGET DETAILS 1. STAFF SALARIES (Attach job descriptions) FULL OR Position PART-TIME TOTAL SALARY Charlotte Leach-WFD Director-Joblink Coordinato1 Full Time $ 18,221 .00 Sherry Johnson-Case Manager Full Time $ 37,659.00 LaSharal Blue -Accountinq Technician Part Time $ 4,800.00 Longevity $ 420.00 Subtotal $ 61,100.00 2. STAFF FRINGE BENEFITS (ITEMIZE) Group Insurance $ 11,950.00 Employee Clinic $ 240 .00 Dental $ 480 .00 FICA $ 4,700.00 Worker's Compensation $ 625.00 Retirement $ 4,775.00 401K $ 1,150.00 Unemployment Insurance $ 320.00 Subtotal $ 24,240.00 3. STAFF TRAVEL and TRAINING Registration Fees $ 1,250.00 Travel $ 1,250.00 Subtotal $ 2 ,500.00 4.0CCUPANCY Rent: 0.00 sq. ft. x $ 0.00 per sq. ft. x 0.00 mos. $ - Utilities : $ 0.00 per mo. X 00 mos. $ 1,700.00 Janitorial: $ 0.00 per mo. X 00 mos. $ - Telephone: $ 0 .00 per mo. X 00 mos. $ 900.00 Postaoe: $ 0.00 per mo. X 00 mos. $ 80 .00 Copier: $ 0.00 oer mo. X 00 mos. $ 900.00 Subtotal $ 3 ,580.00 021819a HC BOC Page 64 Triangle Sout Workforce Development Board Program Year 2018 Budget Details D islocated Worker Program -Harnett County 5.MATERIALS, SUPPLIES, PROPERTY $ 500.00 $ 500 .00 Subtotal $ L......:-------' 6. OTHER PROGRAM COSTS Indirect Costs 2% $ 3 ,207 .00 Other: specifv $ - Subtotal $ 3,207.00 7 . EXPENDITURES FOR PARTICIPANTS Enter Total Contract Amount $ 160,339.00 Subtract Line Items 1 thru 6 $ 95,127.00 Participant Amount Available $ 65 ,212.00 8. Participant Program Budget Participant TraininQ ITA $ 18,000.00 Participant TraininQ Non IT A $ 14,000.00 Transportation Costs $ 5 ,500.00 Child Care Costs $ - OJTWaaes $ - OJT Frinae Benefits $ - Work Exoerience Waaes $ 8 ,250.00 Work Exoerience Frinae Benefits $ 800.00 Other Participant Costs $ 4 ,162.00 Subtotal $ 50,712.00 9. Budget Summary Staff Salaries $ 61 ,100.00 Staff Frinae Benefits $ 24,240.00 Staff TraininQ and Travel $ 2,500.00 Occuoancv Costs $ 3,580.00 Material , Supplies, Prooertv $ 500 .00 Other Proqram Costs $ 3 ,207.00 Participant Costs $ 50,712 .00 Total $ 145,839 .00 021819a HC BOC Page 65 Triangle Sout Workforce Development Board Program Year 2018 Budget Details Dislocated Worker Program -Harnett County REQUIRED FORMS DISLOCATED WORKER PROGRAM BUDGET SUMMARY Line Items 1. Staff Salaries 2. Staff Fringe Benefits 3. Staff Training and Travel 4. Occupancy Costs 5. Materials, Supplies, Property 6. Other Program Costs 7. Participant Costs General Liability Insurance $ $ $ $ $ $ $ Total $ Budget Amount 61,100.00 24 ,240.00 2 ,500.00 3,580.00 500.00 3,207.00 50,712.00 145,839.00 Please provide information about your organization 's General Liability Insurance coverage as specified below: Name of Carrier:Surry Insurance/One Beacon Policy Number: 791-00-05-59-002 Amount: Bonding Insurance Requirements $ 5 ,000 ,000.00 The Contractor must assure that all employees who are involved with the receipt or disbursement of WIOA funds are insured by a fidelity bond . The contractor must maintain all bonding in force for the period of the contractual agreement. The contractor must submit a written notice fifteen (15) calendar days prior to any reduction in the limits stated on the bonding document or cancellation of the bonding policy. A copy of the current bonding document, issued by the vendor's insurance company, is required . Please attach . Proposer's Signature:~~ Official Title: WFD Director Date: January 30, 2019 021819a HC BOC Page 66 <.~J (N~ -- COUNTY OF HARNE TT -J_ '-;;z::~ BUDGET ORDINANCE AMENDMEN T ~ _/ f C} BE IT ORDA INED by the Governing Boord of the County of Hornell. North Corolina. tha t the following amendment be mode to the ~ual -/ budget ordinance for the fiscal year ending Jun e 3 0. 201 9. Section 1. To amend the Capital Re serve Fund -Board of Educati on, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PRO JECT TAS K SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2404970 531090 HCADT OPERT PARTICEXPE TRAINITA TRAIN ING VOUCHER ITA $30 .000 2404970 531050 HCADT OPERT PARTICEXPE TRAINAUTH TRA INING VOUCHER AUTH $6.450 2404970 505010 HCADT PERSN PBE NE PARTICFICA PARTICIPANT FICA $530 24049 70 507030 HCADT PE RSN PBENE PARTICWCMP PARTICIPANT WORKERS COMP $20 2404970 502090 HCADT PERSN PARTIC SA PAIDWKEXP PARTICIPANT PAID WORK EXP $7.000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE 2404970 330210 HCADT FEDERAL USDOL cccc FEDERAL SOURCE ADULT $4 4.000 EXPLANATION : To move funds to accommodate program needs and allocate funds due to incre ase in budget. APPROVALS : ~~ Dept Head {dote) Finance Offic er (dote) County Manager (date) Section 2. Copies o f this budget amendment shall be furni shed to the C lerk t o the Board. and to the Budget Offi cer and the Finance Officer for their direction. Adopted this ___ day of _______ . 20 _. M argaret Regino Wheeler. Clerk to t he Boord Gordon Springle. C hairman Board of Commissioners DECREASE 021819a HC BOC Page 67 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina . that the following amendment be made lo the annual budget ordinonce for the fiscal year ending June 30, 2019. Section 1. To amend the Capital Reserve Fund -Board of Education, the appropri ations a re to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 2404970 504010 HCDLW OPERT PARTICEXPE PARTICTRAV PARTICIPANT TRAVEL $4,500 2404970 539090 HCDLW OPERT PARTICEXPE CHILDCARE CHILD CARE $2,000 2404970 531090 HCDLW OPERT PARTICEXPE OJTIN TRAINING OJT $8,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 2404970 330210 HCDLW FEDERAL USDOL cccc FEDERAL SOURCE FOR HDW EXPLANATION: To re-allocate funds due to decrease in budget. APPROVALS : 1&ilitb ~ 11ao11q Dept Head (date) Finance Officer (date) County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regina W heeler. Clerk to the Board Gordon Springle, Chairman Board of Commissioners DECREASE $14 ,500 021819a HC BOC Page 68 Board Meeting Agenda Item Agenda Item _L/...._.€.L....:=---...: MEETING DATE: February 18, 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: By-laws for Dangerous Dog Committee REQUESTED BY: Barry A. Blevins REQUEST: Hamett County General Services request the approval of the By-laws for the Hamett County Dangerous Dog Committee. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\ Windows\JNetCache\Content.Outlook\TPTEQCL V\Dangerous Dog Bylaw Approval agendaform2019.docx Page I of I 021819a HC BOC Page 69 HARNETT COUNTY NORTH CAROLINA DANGEROUS DOG COMMITTEE BY-LAWS ARTICLE I NAME The name of the organization is hereby designated as the "Hamett County Dangerous Dog Committee." It is hereinafter referred to as the "Committee". ARTICLE II PURPOSE The purpose of the Hamett County Dangerous Dog Committee is to carry out the provisions of North Carolina General Statute 67-4.1 and the Animal Services Ordinance for Hamett County, North Carolina. Section 1. Members ARTICLE III MEMBERSHIP The Committee shall consist of three members and one alternate appointed by the Hamett County Board of Commissioners (hereinafter referred to as the "Commissioners"). All Committee members and the alternate shall be residents of Hamett County. Section 2 . Members and alternates of the Committee shall serve three-year terms, or for the remainder of the unexpired term of a member or alternate who has resigned , been removed by the Commissioners, or otherwise vacated their membership position. Members of the Committee shall be limited to three consecutive terms , unless waived; however, members may be reappointed after remaining off the Committee for at least one year. Alternates are not limited in the number of terms served. 021819a HC BOC Page 70 Section 3. Vacancies in Membership Any vacancy occurring in membership of the Committee shall be filled by the Commissioners. Any member who is absent from three consecutive scheduled hearings or displays a consistent record of absenteeism, is subject to removal from membership at the sole discretion of the Commissioners. Section 4. Voting Members All members of the Committee designated in Section 1 above shall be voting members of the Committee, with the exception of the alternate if all members are present for the hearing. Section 5. Quorum It shall be necessary for all three members, or two members and an alternate, to be present to constitute a quorum of the Committee and an affirmative vote of the majority of those present at a Committee hearing shall be required to constitute official action of the Committee. Section 1. Officers ARTICLE IV ORGANIZATION The regular members of the Committee shall elect among themselves two officers of the Committee, a Chairman and a Vice-Chairman. The Chairman and Vice-Chairman of the Committee shall be elected in the following manner: A. The Chairman and the Vice-Chairman shall be elected by the Committee during its first hearing of each year called into session. B. A prospective Chairman or Vice-Chairman must have a minimum of one year experience on the Committee. C. The Chairman and Vice-Chairman shall serve terms of one year in their respective offices and shall be limited to two successive full terms. Section 2. Duties of Officers The responsibilities of the Chairman and the Vice-Chairman shall be as follows: 2 021819a HC BOC Page 71 A. The Chairman shall preside at hearings, administer oaths to witnesses , maintain order and proper decorum, and conduct other appropriate Committee activities as necessary. B. The Vice-Chairman shall assume the responsibilities of the Chairman in his or her absence, when the Chairman is temporarily unable to serve, or as directed by the Chairman. Section 3. Minutes The staff of the Harnett County Animal Services Department shall be the recording secretary to keep minutes of Committee hearings. ARTICLE V RESPONSIBILITIES OF THE COMMITTEE The duties and responsibilities of the Committee shall include: A. The Committee shall hear and decide appeals of the determinations of the General Services Appointed Review Committee that a dog is a "potentially dangerous dog" or a "dangerous dog" pursuant to the Harnett County Animal Services Ordinance. B. Any other responsibilities or duties assigned to the Committee by the Commissioners, not inconsistent with the North Carolina General Statutes. Section 1. Hearings ARTICLE VI HEARINGS Hearings shall be scheduled as necessary to hear de novo appeals of whether a dog is a "potentially dangerous dog" or a "dangerous dog." Section I. Notice All hearings conducted by the Committee shall be properly noticed pursuant to North Carolina Open Meetings Law. Notice of the time, place, and agenda items to be considered at each hearing shall be given in writing to the Committee members, appellant, and complainant IO days prior to the hearing. Section 2. Cancellations and Continuances 3 021819a HC BOC Page 72 Hearings may be cancelled by giving reasonable notice to each Committee member, appellant, and complainant, and by posting a Notice of Cancellation at the place of the hearing. If the Committee recesses a properly noticed hearing and the time and place at which the hearing is to be continued is announced in open session, no further notice shall be required. Section 1. One Vote Each ARTICLE VII VOTING Each Committee member, including the Chairperson, shall be entitled to one vote. Section 2. Proxy Votes No member shall vote by proxy. Section 3. Abstentions No Committee members shall be excused from voting except in cases where Committee members are related by blood or marriage to any appellant or complainant, or voting would otherwise pose for them a conflict of interest. Section 4. Determination of Actions Following the making of a motion and a second , the Chairman shall restate the motion before calling for a vote. All final actions shall require the favorable vote of a majority of those members present at a duly called hearing. ARTICLE VIII RULES AND PROCEDURES OF COMMITTEE HEARINGS The following rules and procedures shall govern the Dangerous Dog Committee hearings:. A. Committee hearings shall be open to the public and the person requesting the appeal may appear prose or be represented by an attorney. B. The Committee hearing shall be quasi-judicial in nature and any person providing testimony must be sworn in by the Chairman, Vice-Chairman, or acting Chairman. All testimony shall be recorded by audio recording. 4 021819a HC BOC Page 73 C. The Committee shall hear the appeal de novo and the Animal Services Director or his/her designee shall have the burden of proving that the applicable provisions of the Harnett County Animal Services Ordinance have been violated. D. Committee members may ask questions at any time during the hearing and may request additional evidence from any party or witness, including continuing the hearing in the interest of fairness . E. The parties may present competent, relevant, and material evidence or testimony, cross-examine witnesses, inspect documents, and offer evidence or testimony in explanation or rebuttal. F. The Chairman shall rule on the admissibility of any evidence and any procedural issues that may arise. G. Committee members may exclude and not factor into their decision any evidence, testimony, or statements deemed incompetent, irrelevant, immaterial, or unduly repetitious and therefore fail to reasonably address the issues before the Committee. H. No Committee member shall discuss any agenda item with an applicant or other concerned individuals prior to the hearing. I. All discussions and decisions during a Committee hearing shall be public record. No decisions shall be made on any agenda item outside a regularly scheduled or properly called hearing. J. The Committee shall affirm, reverse, or modify the determination of the General Services Appointed Review Committee which has been appealed. Any conditions imposed by the Committee shall be reasonable, relevant to the issues in the matter, and comply with the provisions of the Animal Services Ordinance and Chapter 67 of the North Carolina General Statutes. K. The Committee shall announce its decision at an open meeting and render it in writing as expeditiously as possible following the hearing. The Committee's decision shall contain findings of fact and conclusions in support of its decision and shall be sent by certified mail, return receipt requested, to the appellant. L. Roberts Rules of Order-The Modem Edition shall be followed for parliamentary matters not covered by this Article. ARTICLE IX 5 021819a HC BOC Page 74 AMENDMENTS These by-laws may be altered, amended, or rescinded by a majority vote of the Commissioners, provided that at least two weeks written notice, including the proposed changes, is given to the Committee of the intention to alter, amend , or rescind the by- laws. ARTICLE X RATIFICATION PROVISIONS These by-laws are adopted and shall be in full force and effect immediately upon a majority vote of approval by the Hamett County Board of Commissioners. THE HARNETT COUNTY BOARD OF COMMISSIONERS C. Gordon Springle, Chairman ATTEST: Margaret Wheeler, Clerk to the Board 6 021819a HC BOC Page 75 Board Meeting Agenda Item Agenda Item Y F MEETING DA TE: February 18, 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Revised bylaws of the Harnett County Library Board of Trustees REQUESTED BY: Angela McCauley, Hamett County Public Library REQUEST: The Harnett County Public Library respectfully requests approval of the revised Bylaws of the Library Board of Trustees. Changes include a general update oflanguage of the current 1999 bylaws. Revisions also include an amendment allowing for the appointment of a representative for the Boone Trail Community Center and Library to replace one of the six at large seats. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S:\staffdoc\Angela\LibraryDirector\contracts\Library Board of Trustees Bylaws-agendaform2019.docx I of I Page 021819a HC BOC Page 76 THE BYLAWS OF HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES Post Office Box 1149 Lillington , North Carolina 27546 Revised Bylaws (2019) ARTICLE I NAME The name of this organization shall be The Harnett County Public Library Board of Trustees. It is hereinafter referred to as the "Board of Trustees". ARTICLE II OBJECTIVES The Objectives of the Board of Trustees shall be: To promote library service in general and to assist in the development of the Harnett County Library System and library service throughout Harnett County. To provide library trustees the opportunity of working together on all problems important to the Harnett County Library System. To stimulate the interest of trustees in becoming better informed about their duties and responsibilities, and in becoming more effective policymakers for both North Carolina Libraries and the Harnett County Library System . To cooperate with and support the programs of the Harnett County Library System, the North Carolina Library Association, and the North Carolina State Library and to help unify library action at all levels in North Carolina. To provide an effective means of influencing local support for passage of adequate library legislation. To promote complete use of the library facilities and resources . ARTICLE Ill MEMBERSHIP, TERMS, VACANCIES Sec. 1. The Board of Trustees shall be made of eleven interested and concerned citizens . Municipalities which have entered into Library Contracts with the Harnett County Library shall each be represented by one person. The Anderson Creek Primary School and the Boone Trail Community Center and Library shall each be represented by one person. The five remaining members shall be at-large seats representing each of the Harnett County's five voting districts and as many ex-officio Harnett County Board of Commissioners (hereinafter referred to as the "Commissioners") seats as deemed appropriate by the Commissioners. 1 021819a HC BOC Page 77 Sec.2 . Procedures for filling vacancies for appointed positions. 1. Positions available A. A list of available positions stating terms of office, requirements for office, and duties of positions will be published in the newspapers of Harnett County thirty (30) days prior to the month of appointments being made. This procedure will be carried out by the Clerk to the Board of County Commissioners. B. Thirty (30) days prior to the terms expiring, the Clerk to the Board of Commissioners will mail a notice to each person who is eligible for reappointment requesting information on his or her interest in continuing to serve . If a resume is not on file, one will be requested at this time. If an individual is not eligible for reappointment, he or she will be notified and given reason for being ineligible. C. If, because of policy or otherwise, an individual is unable to be reappointed, he or she will be sent a letter of appreciation by the Chairman of the Board of Commissioners at the expiration of his or her term thanking him or her for the past services rendered. 2. Selection Process A . Six (6) days prior to the date a vacancy occurs, all resumes of applicants for a particular position will be given to the County Manager. The County Manager will check each for eligibility. B . A list of all names submitted will be sent to all Commissioners with those who are ineligible noted and the reasons for ineligibility given . C. The Clerk to the Board shall be given a copy of the information to be placed on the agenda as the "Appointments" for action at the next meeting of the Commissioners. 3. Notification of Appointment A . The County Manager shall prepare a letter of notification to the appointee. This letter will include a congratulation statement, the time, date and place of the first meeting he or she is to be sworn in, if this is required. B. The County Manager shall require the appointee to certify that he or she has read and understands Rule 30. Appointments section of "Rules of Procedure for the Board of County Commissioners of Harnett County, North Carolina". This section states policy and procedures for appointments to any County board, commission , committee, or authority . The County Manager shall mail a self-addressed, stamped envelope for the convenience of the appointee in returning the signed affirmation of understanding. 4. Resumes All resumes received shall be retained for at least two (2) years . Resumes shall be kept on file for all active appointees. 5. Municipal Representative Each municipality shall submit names of candidates for municipality seats. 2 021819a HC BOC Page 78 6. Appointment All Board of Trustee members shall be appointed by the Commissioners. Sec.3. Members of the Board of Trustees shall serve three-year terms. Each term shall begin January 1 following appointment by the Commissioners. Sec.4. A person appointed to fill a vacancy on the Board of Trustees shall serve until the end of the original term. Sec.5. Members of the Board of Trustees may serve two consecutive three-year terms. Members shall not be permitted to serve more than two consecutive full terms without an intervening period of one year between appointments . Sec. 6. If a member of the Board of Trustees is absent for more than 25% of the Board of Trustees meetings in any calendar year which he or she is required to attend pursuant to his or her appointment is subject to removal from membership at the sole discretion of the Commissioners. A calendar year is to be defined as a 12-month period beginning on the date of appointment. ARTICLE IV OFFICERS Sec. 1. The officers of the Board of Trustees shall be : (1) Chairman, (2) Chairman-Elect (who serves as Vice-Chairman), (3) Secretary. Sec. 2. The Chairman and Chairman-Elect shall be elected at the fall regular quarterly meeting and shall serve a one-year term or until their successors are elected and have assumed their duties. The Harnett County Library Director (hereinafter referred to as the "Library Director") shall serve as secretary to the Board of Trustees. ARTICLE V AFFILIATION The Officers of the Board of Trustees shall work closely with the Library Director; the North Carolina Association of Library Directors, the Public Library Consultants, Division of the State Library of North Carolina; the Chairman, Public Libraries Section, North Carolina Library Association; and with the Institute of Government in Chapel Hill. The Harnett County Library shall cooperate with all other libraries in the area . ARTICLE VI MEETINGS Sec.1. The Board of Trustees shall meet at least quarterly at such place as shall be designated in the notice of meeting . Sec. 2 Special meetings may be called at the discretion of the Chairman and/ or the Library Director. 3 021819a HC BOC Page 79 Sec. 3. Any member may request the Chairman to place an item on the agenda. If the Chairman should decline to place a requested item on the agenda, a member may have such item placed on the agenda by submitting it in writing to the Chairman with supporting signatures of three members. Sec.4. A quorum for the transaction of the business of the Board of Trustees shall consist of a majority of all active members. An affirmative vote of the majority of the members present at a meeting of the Board of Trustees shall be required to constitute official action of the Board of Trustees. Sec.5. All meetings shall be properly noticed pursuant to the Open Meetings laws of the State of North Carolina . Notice of the time, place, and agenda items to be considered at each meeting shall be given in writing to all members at least seven (7) days prior to each meeting. Any matters not appearing on the agenda may be considered upon a favorable vote of a majority of the members present to do so . Notice of special meetings and intended agenda items shall be given to all members in writing or by phone at least three (3) days in advance of any special meeting. Sec. 6. All meetings, both regular and special, may be cancelled by giving reasonable notice to each member of the Board of Trustees and by posting a Notice of Cancellation at the place of the meeting. Sec. 7. Members of the Board of Trustees are expected to attend all meetings in person, however, under exceptional circumstances and upon approval by the Library Director, a member, with the exception of the Chairman or Chairman-Elect in the absence of the Chairman, may participate in any meeting of the Board of Trustees or its committees by means of a telephone conference or similar communications medium. Participation by such means shall constitute presence in person at a meeting. No member may participate by means of telephone conference or similar communications for more than one meeting per calendar year. Sec. 8 . The deliberations of all meetings of the Board of Trustees and its various sub- committees shall be governed by Robert's Rules of Order, Newly Revised. ARTICLE VII VOTING Sec. 1. Each member of the Board of Trustees, including the Chairman, shall be entitled to one vote. Sec. 2. No member of the Board of Trustees shall vote by proxy. Sec. 3 . Members of the Board of Trustees may register their abstentions on any vote which shall be reflected in the minutes, and members are encourage to abstain on matters which would pose for them any conflict of interest. Sec. 4. All final actions, positions, or policy recommendations shall require the favorable vote of a majority of those members of the Board of Trustees present at a duly called meeting. 4 021819a HC BOC Page 80 ARTICLE VIII ELECTIONS Sec.1. The Chairman shall appoint a Nominating Committee of three persons. The Nominating Committee shall secure a nominee for each office to be filled, secure the consent of the nominee in advance, and report its nomination at the fall meeting. Sec.2. A nominee shall be elected by a majority of those members present at a regular meeting. ARTICLE IX DUTIES OF OFFICERS Sec.1. The Chairman shall appoint such committees (and shall define their duties) as may be necessary to carry on the work of the Harnett County Public Library. Sec.2. New committees may be created and old committees discontinued by the Chairman provided such action is not contrary to the w ishes of the membership of the Board of Trustees as expressed at the most recent meeting of the Board of Trustees. Sec.3. The Chairman-Elect (Vice-Chair) shall be elected to the office, and shall assume the responsibilities and perform the duties of the Chairman in the event of absence, death, disability or resignation of the Chairman. He/she shall serve as Chairman during one year following his/her term as Chair-Elect. Sec.4. The Secretary shall perform all duties normally expected for such office. Sec.5. The Executive Committee shall recommend to the Commissioners names to fill any vacancy on the Board of Trustees. Such appointments shall remain in force until the term expires. Sec.6. The Library Director shall attend all Board of Trustees meetings except those at which his/her appointment or salary is to be discussed or decided. Sec. 7. The Library Director shall function as a member of the executive committee but does not have voting privileges. Sec.8. The Library Director will be responsible for the general care of the building and equipment, for the employment and direction of the staff, for the efficiency of the public services of the library, for the management of the library under the financial conditions set forth in the annual budget and for the recorded minutes of the Board of Trustees. Sec.9. The Library Director will submit an annual report, either verbally or in writing, to the Commissioners. ARTICLE X AMENDMENTS Any of these Bylaws may be altered, amended or repealed at any meeting of the Board of Trustees by a two-thirds vote of all voting members in office, provided that written or published 5 021819a HC BOC Page 81 notice of the time and place of the meeting and the proposed changes have been given to the members at least (30) days prior to the meeting. These bylaws may also be altered, amended, or repealed by a majority vote of the Commissioners, provided that at least thirty (30) days written or published notice, including the proposed changes, is given to the Board of Trustees of the intention to alter, amend, or repeal the by-laws. All altered, amended, or repealed by-laws are subject to final approval by the Commissioners. ARTICLE XI RATIFICATION PROVISIONS These bylaws were revised and readopted by a majority of the members of the Board of Trustees this 23rd day of January, 2019, meeting in Harnett County, North Carolina, and will become effective on the date approved by the Harnett County Board of Commissioners. Harnett County Library Board of Trustees Date: ------------------,Chairman Harnett County Board of Commissioners Date : ------------------Gordon Springle, Chairman 6 021819a HC BOC Page 82 Till BYLAWS OF HARNETT COUNTY PUBLIC LIBRARY BOARD Of TRUSTEES Post Office Box 1149 Revised Bylaws {1-UC.9iUHl) Lillington , North Carolina 27546 ARTICLE I NAME The name of this organization shall be The Hamett County Public Library Board of Trustees. J!Jl? here11,afte1 1 eferred to as the Board gt Trustees ARTICLE II OBJECTIVES The Objectives of Ul.&~~'l!J1e Boa,d of Trustees shall be : To promote library service in general and 0speGially to assist in the development of the Harn?tt County Library System and library service throughout Hamett County. To provide library trustees the opportunity of working together on all problems important to the P1IDHE-l1&<.;uy ~stew Gf Harnett County 1_ 1~,~~m. To stimulate the interest of trustees in becoming better informed about their duties and responsibilities, and in becoming more effective policymakers for both North Carolina Libraries and the Hamett County !Jl>rary System. To cooperate with and support the programs of the Hamett County Library System, the North Carolina Library Association, and the North Carolina State Library and to help unify library action al all levels in North Carolina. To provide an effective means of influencing local support for passage of adequate library legislation. To promote complete use of the library facilities and resources . ARTICLE Ill MEMBERSHIP, TERMS, VACANCIES Sec. 1. The Hair.ell'-,H.ty llb1aicy Board of Trustees shall be made of eleven interested and concerned citizens. Municipalities which have entered into Library Contract~ with the Hamett County Library shall each be represented by one person. Tl:le ARllerseR Creek Prn'Rary SGl:leel sl:lall 00 r0preseRtell ey eRe p0rseR . Tt:10 s11E reFRaiRiR!I FR8FReers sl:lall B8 at lar!je seats represeRliR!I etl:ler areas ef l-laFRetl Ce1mty aRd as FRaRy e1E effieie CellRty CeFRFRissieR seats as !leeFRell apprepriate ey tt:ie CeFRFRissieR . Library Board approved edit: The Anderson Creek Primary School and the Boone Tra il Community Center and Library shall each be represented by one person The five remaining members shall be at-large 021819a HC BOC Page 83 seats representing other af%&-Oleach of l!)_t Hamett County s l,~c vo t.:ig ct ,str els and as many ex-officio Co1,111ty Com A.+sS!9flHar ne tt County Board of Comm1ss1oners (hereina ft er ·ete, red to as U1e Somm1ss1oner~ seats as deemed appropriate by the ~s«m Com1r11 ssioners Sec.2. Procedures for filling vacancies for appointed positions . L Positions available A. A list of available positions stating terms of office , requirements for office , and duties of positions will be published in the newspapers of Hamett County thirty (30) days prior to the month of appointments being made. This procedure will be carried out by the Clerk to the Board of County Commissioners. B. Thirty (30) days prior to the terms expiring , the Clerk to the Board Q! Comm1ss1one r s will mail a notice to each person who is eligible for reappointment requesting information on his or her interest in continuing to serve. If a resume is not on file, one will be requested at this time. If an individual is not eligible for reappointment, he or she will be notified and given reason for being ineligible. C. If, because of policy or otherwise , an individual is unable to be reappointed, he or she will be sent a letter of appreciation by the Chairman of the Board of Commissioners_ at the expiration of his or her term thanking him or her for the past services rendered. 2. Selection Process A. Six (6) days prior to the date a vacancy occurs , all resumes of applicants for a particular position will be given to the County Manager. The Co unty_ Manager will check each for eligibility. B . A list of all names submitted will be sent to all Commissioners with those who are ineligible noted and the reasons for ineligibility given . · C. The Clerk to the Board shall be given a copy of the information to be placed o 1 the agenda as the "Appointments" for action at the next meeting of the G4'> .;nty ~~ of Cem1Ns~C,omm1ss1one rs . 3. Notification of Appointment A. The County Mmanager shall prepare a letter of notification to the appointee ana a wpy ef the af~eG-be..f.l noWy,,iy eaGI, el 11:le--appo.ntmem This letter will include a congratulation statement, the time, date and place of the first meeting he or she is to be sworn in , if this is required . B . The County Manager shall require the appointee to certify that he or she has read and understands Rule 30. Appointments section of "Rules of Procedure for the Board of County Commissioners of Hamett County , North Carolina ". This section states policy and procedures for appointments to any County board, commission , committee, or authority. The County Manager shall mail a self-addressed , stamped envelope for the convenience of the appointee in returning the signed affirmation of understanding. 2 021819a HC BOC Page 84 i_Resumes All resumes received shall be retained for at least two (2) years. Resumes shall be kept on file for all active appointees. All tt:ie alle¥e llale1 shall Ile ma1nta11:ieo ac ;;en!1aential far Ce1:m1>1 8aard af C emm1&&18Ael"&-~ 5. Municipal Representative Each municipality shall submit names of candidates for municipality seats. 6. Appointment All Board Qf 1 rustee members shall be appointed by the Gourlly &~GI Commissioners. Sec.3. Mem bers of the Board of 1 rus tees ~s-shall serve three-year terms sta !rnereel ~A!'eeye-ars Each term shall begin January 1 following appointment by the Commissioners. Sec.4. A person appointed to fill a vacancy on the Board QI I rustees shall serve until the end of the original term. Sec.5. Membe1 s of tht Board of Trustees Mem~ may serve two consecutive ~th1 eto -year; terms. NG-membe-f of aF1y.Bearll'Gemm1I~ may &erVEHn~HHl~n we ~~,,,. rv1ernbers shall not be perm1 tted to serve more tha11 two consecutive full terms without an intervening period of one year between appointments Sec 6 If a member of the Board of Trustees 1s absent for more than 25% of the Board of T rustees meetmgs rn any calendar year which he or she 1s required to attend pursuant to his or her appomtment 1s subiect to removal f rom membership al the sole discretion of the Comm1ss1oners A cale ndar year ,s to be defined ~s a 12 -month penod beginning on the date of appointment ARTICLE IV OFFICERS Sec. 1. The officers of ll 1& the Board of Trustees shall be: (1) Chairman, (2) Chairman-Elect (who serves as Vice-Chairman), (3) Secretary. Sec. 2. The Chairman and Chairman-Elect shall be elected at the fall regular quarterly meeting and shall serve a one-year term or until their successors are elected and have assumed their duties. The I a nett County Llibrary Qel irector (here ,r ,afler r~f_g_rred to as the L1b 1arv D1. ecto J shall serve as secretary to the Board Qi Trustees . ARTICLEV AFFILIATION The Officers of H •s a so. at, ,nthe Board Qf ruste~s shall work closely with the Library Director; the North Carolina Association of Library Directors, the Public Library Consultants, Division of 3 Commented [CA1]: These resum es are pubh c rec ords b) stntute Commented [CA2]: Simplified th1S secuon to remove ··ex cused " and ''unexcused '" absences and the reqwremen1 that the 1nd1v1dual resign. Regardles s of the reason for the abs ence, the Conunissioners should have the di scretion 10 remove the member. 021819a HC BOC Page 85 the State Library of North Carolina; the Chairman, Public Libraries Section, North Carolina Library Association ; and with the Institute of Government in Chapel Hill. The Hamett County Library shall cooperate with all other libraries in the area. ARTICLE VI MEETINGS Sec.1. 1 he Board of l r ustees shall meet at least g ua r1 er ly at such .ll@Ce as shall be desig nated 1n the notice of meeti ng Sec l Special meetings maybe called at the discretion of the Chairman and/ or the Library Director. Sec 3 Any member may request the C hairman to place an item on the agenda If the Chair man should de cl ine to place a requ ested ,tern on the age nda a membe r may ha ve s uch item pla ced on the agen da by submrttin g rt 1n writi ng t o the Cha irman wr th supp orting si g natur es of three members Sec.24 . A quorum for the transaction of the business of It#& boaf4t he Boa rd of T, us tees shall consist of o ne third of the 11oting members a rr a1onty of all acil~~ers An affi r,nat1ve vot e of the ma1ont y of the mem be rs present at a meeting of the Board m Trustees shall be required !o consti tute off1c1a l acti on of the Boa rd of Tr ust ees Sec.J§. All meetin gs shall be p rope rl y no ticed pu rsuan t to the Oper. Meeti ngs law5 ot the State of N orth Caro lin a Noti ce of the tun e. place and agenda items to be cons ider ed at each meetr ng shall be given 111 wrrli ng t o all members at least seven (7) days pnor to each meeting Ant ma tt er s not app ea ring on th e agenda may be considered upon a fa vorable vote of a rna1on ty of the members present to d o so Notice of special meeting s and intended agenda items shall be given to all members 1n wrrtr ng or by phone at least three (3) days in advance of an y specia l meeti ng . No lr f1ca t1 €HH»-a n~must-l,e m.alleo t-0 all -n~s--no-fatt>¥ t~n !-el/en (7~yS-f)H<* to the date of lhe ,~ Sec 6 All meetin gs both •egular and special may be cancelled by 9111 1no reasona bl e notice to each member of the Board of Trustees and by posting a N otice of Cance ll ation at the place of the meehng ~# an aJi!)OrAlee l:las UAexcuseo atlseAc es wt=uch coA&trtute mefe tl:lan 25 %-of.tile 8earo meeting s 1n aAy caleAO ar-yearWRioo-~she-1& <eEfwrr=ee ~~thi&-9f lle f ap1301ntmeAI Ile Of she rs oblrgatea to ~abseRGe& are ~-as absen ces ~by ~-o~·s rontrnl U-the ~..fefu&&&~. he of slle may be arsmrssea tiy astr on of tile BoafEI of Co1omly Commrssronefs suti1e ct ~ state Of local law A caleA aar year 1s lo tie ae fi AeEl-a& a l ~ peAoi:l eeg1An1n9 on ~~mem Sec 1 t/lembers of the Board of l •ustees a re expected to attend all meetings 111 person however under exceptional circumst ances and upon approva l by the t 1br ary Director a member wi th the exception of the Chairman or Chairman-E lect rn th e absence of the Cha11man, may pa r1 1c1pate 1n any meetin g of the Boa rd of Trustees or its cornrrnttees by means of a te lephone con fe rence or s1m1la r communi ca ti ons med i um Pa rt 1c1pa t1 on QY such means shall constitute ruesence rn pe rson at a rnee l 1ng No member rnay 4 Commented [CA3): Placed in Arti cl e ID 021819a HC BOC Page 86 par1tc1pate by means of telephone conference or s1m1la r commun1cat1om. fo, more than one meeting per calendar year Sec 8 I he dellber~!_!Q_ns Qf all meettri~ QI the Board of l rustees and ,t s various sub- ~omm,ttees shall J;>~verned.Q.YBob~rl s R ules of Orde r . Newly R~v,sed AR TI CLE VII Sec 1 E.ach member of the Boa rd of Tr ustees 1nclud1ng the Chairma1· shall be entitled to one vo te Sec 2 No member of the Board of Trustees sha l l vu te t,y pr oxy Sec 3 Members of the Board of T!ustees may ,eg1 ste1 their abst entions ori any vote which shall be reflected ,n the minu tes and members are encourage to abs tain on ma tters which would pose for them any conflict of interest Sec 4 ARTICLE VII I ELECTIONS Sec.1. The Chairman shall appoint a Nominating Committee of three persons. The Nominating Committee shall secure a nominee for each office to be filled , secure the consent of the nominee in advance . and report its nomination at the fall meeting. Sec.2. P. no,rnm,e shall bt:e elected by a A.majority of those members atlel'lUe{'I present .fil a regular meeting 4lall ~ ele.;oor . ARTICLE VUILX DUTIES OF OFFICERS Sec.1. The Chairman shall appoint such committees (and shall define their duties) as may be necessary to carry on the work of the Hamett County Public Library. Sec.2 . New i;, ommittees may be created and old committees discontinued by the Chairman provided such action is not contrary to the wishes of the membership of the Board QI -,ust~· .§ as expressed at the most recent meeting of the Board of T ..1sttes . Sec.3 . The Chairman-Elect (Vice-Chair) shall be elected to the office , and shall assume the responsibilities and perform the duties of the Chairman in the event of absence, death, disability or resignation of the Chairman. He/she shall serve as Chairman during one year following his/her term as Chair-Elect. 5 021819a HC BOC Page 87 Sec.4 . The Secretary shall perform all duties normally expected for such office. Sec.5. The Executive Committee shall recommend to the ~~ Commissioners names to fill any vacancy on the Board 9_f Trustees. Such appointments shall remain in force until the term expires. Sec.6. ~ el the l-fblaf)' Glf€&t&1 The Library Director shall attend all ~ Board .Qj Trustees meetings except those at which his/her appointment or salary is to be discussed or decided. Sec.7. The Library Director shall function as a member of the executive committee but does not have voting privileges. Sec.8. The Library Director will be responsible for the general care of the building and equipment, for the employment and direction of the staff, for the efficiency of the public services of the library, for the management of the library under the financial conditions set forth in the annual budget and for the recorded minutes of the l--10fa,v Board of Trustees. Sec.9. The Library Director will submit an annual report , either verbally or in writing to the Go.inty Commissioners. ARTICLE IX AMENDMENTS Any of these Bylaws may be altered , amended or repealed at any meeting of the Board o T r L,s tees by a two-thirds vote of 4Ae 11'leml3ers~all voling members in off ice , provided that written or published notice of the time and place of t he meeting and the proposed changes have been given to the members at least (30) days prior to the meeting. These byl aws m ay also be altered amended QI. repea led ha ma 1ority vote of the Co mrniss,one rs pr ovided that at leasl th irty !30) day s wri tt en or publis hed nohce including the proposed changes 1s g iven to the Board of T rus\ees of the intention to alter, amend or repea l the by -laws All altered amerided. or repealed by-laws are sub1ect to final app rnval by the Commissioner s ARTIC LE-XI RA 11~ ICA T ION PROVISIONS These bylaws werf 1ev1sed .!!Jld reij.<J.Q!lted. t1Y..E_Lna1on ty Q!.!!1e membe rs of the Board of T•us tees this day Qf 201~meetmg in Harnett County Ng_flh C~r.QJ ~na and wi!L!;!g~ome effective on the date approved py the !~rnett County Boa!f! Q! Com,rnss ,oner~ Hamett County Library !,loa 1d of Trustees ------------Date: ____ _ ,Chairman Hamett County Board of Commissioners 6 021819a HC BOC Page 88 ____________ Date : ____ _ Gordon Springle , Chairman 7 021819a HC BOC Page 89 Board. Meeting Agenda Item Agenda Item l.f: (;.. MEETING DA TE: February 18, 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT : Project Ordinance for School Waste Water Extension Project REQUESTED BY: Steve Ward, HRW Director REQUEST: This is a formal request for the Board to approve a project ordinance creating the School Waste Water Extension Project. The project consists of the construction of approximately 35,000 linear feet (6.5 miles) of four and six inch waste water force mains and three wastewater lift stations to serve three separate schools in the southern and central areas of Harnett County. This project will provide much needed waste water service to the only remaining schools in the County still on on-site septic systems. This project will be jointly funded from HRW reserves and a NCGA grant of$500,000. The entire project is estimated to cost approximately $2,754,205 . The project ordinance is attached for your review. Please place this item on the agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: \\hcfil ea\Puusers\sward\My Documents\School Projects\School WW Ex ten sion Project Ord in ance Agenda Request 2-4- 19.docx Page 1 of I 021819a HC BOC Page 90 SCHOOL WASTEWATER EXTENSIONS PROJECT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board of Hamett County. Section I. This project consists of the construction of approximately 35,000 linear feet of 4 and 6 inch waste water force mains and 3 wastewater lift stations to serve three separate schools in the southern and central areas of Harnett County. Section IL This project will be jointly funded by Harnett Regional Water reserves and a grant from the North Carolina General Assembly. Section III. The following amounts are hereby appropriated for this project: Engineering Construction Materials & Supplies Land/ROW Legal/ Admin Contingency Total $ 497,105 1,988,100 45,000 20,000 10,000 194,000 $2,754,205 Section IV. It is estimated that the following revenue will be available for this capital project: HR W Reserves NCGA Grant Total Duly Adopted this 18th day of February, 2019. ATTEST: Margaret R. Wheeler, Clerk to the Board $2,254,205 500,000 $2,75 4,205 Gordon Springle, Chairman Harnett County Board of Commissioners 021819a HC BOC Page 91 Board Meeting Agenda Item Agenda Item 'i H MEETING DATE: February 18, 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: CALEA program: CALEA Consltant REQUESTED BY: Sheriff Coats REQUEST: Sheriff Coats request additional staff to update the Policy and Procedures and to begin the process of receiving Acceditation from Commission on Accreditation for Law Enforcment Agencies, Inc. (CALEA). The CALEA Accreditation is a proven management model that is recognized by the International Assocation of Chiefs of Police, National Organization of Black Law Enforcement Executies, National Sheriffs Association, and Police Executive Research Forum. CALEA give the Sheriff continuing information that promotes the efficient use of resources and improves service delivery. The advantages of CALEA are (a) Demostrates the agency's commitment to excellence in leadership, resource management, and service-delivery (b) Accedited agencies are better able to defend themselves against civil lawsuits (c) agencies may see a reduction in their liability insurance cost (d) Give the Sheriff a proven management system of written directives, sound training, clearly defined lines of authority, and routine reports that support decision-making and resource allocation. Sheriff Coats request approval of a contract with a consltant for the CALEA Project, the constlant has experience with the CALEA Accreditation process. 2018-19 Budget: $21 ,600 .00 2019-20 Budget: Contract : $ 64,800.00 per year * * * * Cost of this Contract will not require additional funding to the Sheriffs Office during this Project. C:\Users\gmcne ill\Desktop\CAL EA agend a consltant.docx Page 1 o f2 021819a HC BOC Page 92 CONSULTING SERVICES AGREEMENT This Agreement (hereinafter referred to as "Agreement") is entered into on January __ , 2019 by and between Michael D. Robertson (hereinafter referred to as "Consultant") and the Harnett County Sheriffs Office (hereinafter referred to as "Client"). In consideration of the mutual promises set forth between the parties herein, it is agreed as follows: 1. Consultant, as an independent contractor and not as an employee of Client, will perform consulting services for and at the request of Client. As an independent contractor, Consultant shall not represent himself as an agent or employee of Client for any purpose in the performance of Consultant's duties under this Agreement. Accordingly, Consultant shall be responsible for payment of all federal, state, and local taxes as well as business license fees arising out of Consultant's activities in accordance with this Agreement. For purposes of this Agreement, taxes shall include, but not be limited to, Federal and State Income, Social Security, and Unemployment Insurance taxes. 2. Consultant shall provide the following consulting services for Client: a. Provide guidance and assistance in completing all required Commission on Accreditation for Law Enforcement Agencies ("CALEA") applications. b. Review Client's policies and general orders for conformity to CALEA standards. c. Provide suggestions on changes of policy and general orders to align current practice with CALEA standards. d. Assist in the inspections of Client's facilities to ensure compliance with CALEA standards. e. Assist in the inspections of Client's vehicles and specialized equipment for CALEA compliance. f. Create files for each CALEA standard. g. A ssist Client with preparing for mock on-site as sessments. h. Provide review of notes and suggestions for changes after mock inspections. 1. Provide operation assistance for on-site assessment. J. Provide on-site assistance during on-site assessment. k. Prepare a summary of on-site assessment issues and make recommendations for correction. 1. Assist Client with preparation for presentation to CALEA Commissioners. 3. The term of this Agreement (the "Initial Term") shall be January 1, 2019 through June 30, 2019 and may be renewed for an additional one-year term upon the written consent of both parties. The compensation to be paid to Consultant for an additional one-year term shall be negotiated at the time of renewal. 4 . In compensation for services to be provided hereunder described as the review, writing, and publication of the Client's Policy and Procedures Manuals, the Client will pay Consultant the sum of $45.00 per hour for services rendered not to exceed 120 hours per 1 021819a HC BOC Page 93 month for a maximum of $32400 .00 for the Initial Term of the Agreement. Invoices shall be submitted to the Client on the first day of the month for services rendered for the preceding month. 5. All writings shall be compliant with the policies of CALEA. Final approval of all policies is the responsibility of the Client and no policy will be published without that approval. 6. It is further understood and agreed that this Agreement includes reimbursement for ordinary out-of-pocket expenses. Any extraordinary expenses are not included, and both parties must agree on the expense item and reimbursement prior to an extraordinary expense being incurred. The Consultant shall provide receipts for any such extraordinary expense. 7. Consultant acknowledges that Consultant presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of services required under this Agreement. 8. Consultant shall not assign nor transfer any interest in this Agreement without prior written consent of Client. 9. Consultant is registered in the State of North Carolina as an "S" Corporation and will take all actions necessary to comply with record keeping requirements established by law or regulation. If Client is required to file as employer, principal, or in any other capacity, Consultant will prepare the necessary documents and submit them to Client for review and signature. Consultant will assume the costs for any registration fees as required by North Carolina law or any other jurisdiction. 10 . Sheriff Wayne Coats, or a designated alternate, is the Client representative with authority to administer this Agreement. In this capacity, he is authorized to receive and approve bills and to agree to any modification of this Agreement in writing by mutual consent of the parties. Michael D. Robertson shall serve as the contact for Consultant. 11 . Consultant shall comply with all federal, state and local laws and regulation applicable with the services described herein and will indemnify and hold Client harmless for any failure to comply with such laws with respect to the services Consultant provides on behalf of Client. 12. Consultant shall hold Client and its officials, agents, and employees from and against all claims, damages , losses, and expenses, direct, indirect, or consequential (including attorneys fees) arising out of or resulting from the performance under this Agreement or the actions of Consultant or his employees or contractors under this Agreement or under the contracts entered into by Consultant in connection with this Agreement. This indemnification shall survive the termination of this Agreement. 13. Consultant and its employees will treat all information and documentation received from Client, regardless of form, as confidential and such shall at all times remain the property 2 021819a HC BOC Page 94 of Client; will use such information and documentation only in connection with the representation of Client; and will not disclose any such information or documentation to any other person; firm or entity without the prior written consent of Client. 14. Either party may terminate this Agreement, without cause, upon 30 days written notice to the other party . This Agreement may be terminated, for cause, by the non-breaching party by notifying the breaching party of a substantial failure to perform in accordance with the provisions of this Agreement and if the failure is not corrected within 10 days of the receipt of the notification. Upon such termination, the parties shall be entitled to such additional rights and remedies as may be allowed by relevant law. Termination of this Agreement, either with or without cause, shall not form the basis of any claim for loss of anticipated profits by either party. 15. This Agreement shall be subject and governed by the laws of the State of North Carolina. All actions relating in any way to this Agreement shall be filed and heard in the Superior Court of Hamett County. 16. Failure of either party to insist upon strict performance of any covenant or condition of this Agreement in any one way or more instances shall not be construed as a waiver for the future of such covenant, but the same shall be and remain in full force and effect. 17 . Consultant understands that E-Verify is the federal program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with §64-25(5) of the North Carolina General Statutes. Provided that Consultant is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State, then Consultant understands and certifies that they shall verify the work authorization of the employee through E-Verify in accordance with §64-26(a) of the North Carolina General Statutes. Consultant further certifies that his subcontractors comply with E-Verify pursuant to federal law, and Consultant will ensure compliance with E-Verify by any subcontractors subsequently hired by Consultant. 18. Any notice required or permitted under this Agreement must be sent by registered or certified mail, return receipt requested and shall be deemed given when received by the individuals set forth below: Michael D. Robertson 228 Pinewinds Dr Sanford, NC 27332 Wayne A. Coats Sheriff Harnett County Sheriff's Office PO Box 399 Lillington, NC 27546 19. This Agreement constitutes the final, complete and exclusive statement of the terms of the Agreement between the parties regarding its subject matter and supersedes any prior and contemporaneous offers, negotiations and understandings, whether oral or written, 3 021819a HC BOC Page 95 between the parties. This Agreement may be amended only by written mutual agreement of both parties. This Agreement shall apply to all employees of the Client and its subsidiaries, as well as to all employees of the Consultant. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date signed below: Michael D. Robertson Date Sheriff Wayne A. Coats Date Paula K. Stewart, County Manager Date 4 021819a HC BOC Page 96 Board Meeting Agenda Item Agenda Item Li r MEETING DATE: February 18, 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request for new CALEA Administrative Position REQUESTED BY: Sheriff Coats REQUEST: Sheriff Coats request additional staff to update the Policy and Procedures and to begin the process of receiving Acceditation from Commission on Accreditation for Law Enforcment Agencies, Inc. (CALEA). The CALEA Accreditation is a proven management model that is recognized by the International Assocation of Chiefs of Police, National Organization of Black Law Enforcement Executies, National Sheriffs Association, and Police Executive Research Forum. CALEA give the Sheriff continuing information that promotes the efficient use ofresources and improves service delivery. The advantages of CALEA are (a) Demostrates the agency's commitment to excellence in leadership, resource management, and service-delivery (b) Accedited agencies are better able to defend themselves against civil lawsuits (c) agencies may see a reduction in their liability insurance cost (d) Give the Sheriff a proven management system of written directives , sound training, clearly defined lines of authority , and routine reports that support decision-making and resource allocation. Sheriff Coats request a new Administrative position, Pay Grade 17 , $ 32,234.00 plus benefits, to assist in the CALEA program. Co st: 2018-19 Budget:$ 17 ,024.00 (4 month s) (Cost of thi s position will not require additional funding to the Sheriffs Office for current Budget.) C:\Users\gwheele r\AppData \Loca l\Mic ro soft\ Windows\IN etCach e\Content. Outlook\ TPTEQCL V\CALEA a g enda Adm in Asst.docx P age I of 2 021819a HC BOC Page 97 Harnett County Sheriff's Office Request for CALEA Funding 2018-2019 Computers, etc. Power DMS Software subscription Equipment (Captain) 2019-2020 CALEA Manager Admin Assistant Power DMS Software subscription CALEA Dues for 3 years Misc Expenses 2020-2021 CALEA Manager Ad min Assistant Power DMS Software subscription Misc Expenses 2021-2022 CALEA Manager Admin Assistant Power DMS Software subscription Misc Expenses Travel expenses for CALEA onsite evaluation 2022-2023 CALEA Manager Admin Assistant Power DMS Software subscription Misc Expenses CALEA Dues for 3 years Travel expenses for CALEA onsite evaluation TOTAL ESTIMATED COST FOR 5 YEARS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Estimated Costs 4,700 6,600 63,395 74,695 Estimated Costs 96,876 51,071 6,600 11,450 10,000 175,997 Estimated Costs 96,876 51,071 6,600 10,000 164,547 Estimated Costs 96,876 51,071 6,600 10,000 5,000 169,547 Estimated Costs 96,876 51,071 6,600 10,000 11,450 5,000 180,997 765,783 021819a HC BOC Page 98 Board Meeting Agenda Item Agenda Item __ '-/_ ..... J" __ ~ MEETING DATE: February 18, 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request for new CALEA Captain Position REQUESTED BY: Sheriff Coats REQUEST: Sheriff Coats request additional staff to update the Policy and Procedures and to begin the process of receiving Acceditation from Commission on Accreditation for Law Enforcment Agencies, Inc. (CALEA). The CALEA Accreditation is a proven management model that is recognized by the International Assocation of Chiefs of Police, National Organization of Black Law Enforcement Executies, National Sheriffs Association, and Police Executive Research Forum. CALEA give the Sheriff continuing information that promotes the efficient use ofresources and improves service delivery. The advantages of CALEA are (a) Demostrates the agency's commitment to excellence in leadership, resource management, and service-deli very (b) Accedited agencies are better able to defend them se lves against civ il lawsuits (c) agencies may see a reduction in their liability insurance cost (d) Gi v e the Sheriff a proven management system of written directive s, sound training, clearly defined lines of authority, and routine reports that support decision-making and resource allocation. Sheriff Coats request a new Captain Position, Pay Grade 115 , Salary $ 60,241.00 plus benefits , as the CALE A Manager. This position will be needed from the beginnning of this project. This will allow the Captain to be gain knowledge from the Consltant on CAL EA Accreditation process .. Cost: Salary 2018-19 Budget: $ 32,292.00 ( 4 months) (Co st of this position will not require additional funding to the Sheriffs Office for current Budget) New Funding 2018-19 Budget: $68,095 .00 for Office equipment for Captain and Admin Assistant, Vehicle and Equipment, Uniforms and equipment for Captain Postion. C:\Use rs\gwhee ler\App Data\Loca l\M icroso ft\ Wind ows\INetCache \C ont ent.O utloo k\TPTEQCL V\CALEA ag enda Captai n .docx Page I of 2 021819a HC BOC Page 99 Harnett County Sheriff's Office Request for CALEA Funding 2018-2019 Computers, etc. Power OMS Software subscription Equipment (Captain) 2019-2020 CALEA Manager Admin Assistant Power OMS Software subscription CALEA Dues for 3 years Misc Expenses 2020-2021 CALEA Manager Admin Assistant Power OMS Software subscription Misc Expenses 2021-2022 CALEA Manager Admin Assistant Power OMS Software subscription Misc Expenses Travel expenses for CALEA onsite evaluation 2022-2023 CALEA Manager Admin Assistant Power OMS Software subscription Misc Expenses CALEA Dues for 3 years Travel expenses for CALEA onsite evaluation TOTAL ESTIMATED COST FOR 5 YEARS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Estimated Costs 4,700 6,600 63,395 74,695 Estimated Costs 96,876 51,071 6,600 11,450 10,000 175,997 Estimated Costs 96,876 51,071 6,600 10,000 164,547 Estimated Costs 96,876 51,071 6,600 10,000 5,000 169,547 Estimated Costs 96,876 51,071 6,600 10,000 11,450 5,000 180,997 765,783 021819a HC BOC Page 100 Board Meeting Agenda Item Agenda Item J../ J< MEETING DA TE: February 18, 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJ ECT: Shawtown School Renovation REQUESTED BY : Barry A . Blevins, General Services Director REQUEST: General Services Director requests the Board of Commissioners consider and approve a construction contract in the amount of $771 ,970.00 to Southeastern Construction of Buies Creek, LLC for community building renovation at the Shawtown Campus, Lillington NC. Funds for the renovation i s being paid out of the Capital / Special Projects funds. Approval of the construction contract and the Notice to Proceed authoriz es the contractor to start performing the obligations of the contract. FINANCE OFFICER'S RECOMMENDATION: COU NTY MANAGER'S RECOMMENDATION : C:\Users\cappel\AppData\Local\Microsoft\Windows\INetCach e\Content.Outlook\YZF I U73A\agenda request 19.2.1 2 (002).docx Page I of I 021819a HC BOC Page 101 Project: Hamett County Shawtown School Building Renovation Owner: County of Harnett Contract: Shawtown Building Renovation Bidder: Southeastern Construction ofBuies Creek, LLC Notice of Award Date: Owner's Contract No.: Engineer's Project No.: 2018-009 Bidder's Address: [send Notice of Award Certified Mail, Return Receipt Requested} PO Box 157 Buies Creek, NC 27506 You are notified that your Bid dated December 4, 2018 (original) and negotiated Bid dated January 10, 2019 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for Shawtown Building Renovation. The Contract Price of your Contract is Seven Hundred Seventy-One Thousand Nine Hundred Seventy Dollars ($771,970.00). 2 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award. 5 sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within 10 days of the date you receive this Notice of Award. 1. Deliver to the Owner 2 fully executed counterparts of the Contract Documents. 2. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the Instructions to Bidders (Article 20), General Conditions (Paragraph 5.01), and Supplementary Conditions (Paragraph SC-5.01). 3. Other conditions precedent: none Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents. Authorized Signatur C. Gordon Springle, Chainn Title Title Copy to Engineer EJCDC C-510 Notice of Award Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page I of I 021819a HC BOC Page 102 ' i CONTRACT THIS CONTRACT is by and between County of Harnett ("Owner") and Southeastern Construction of Bui es Creek, LLC ("Contractor"). ------------------------'------------ 0 w n er and Contractor hereby agree as follows: ARTICLE 1 -WORK 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: A. Shawtown School Building Renovation, 645 Shawtown Road, Lillington, NC 27546 ARTICLE 2 -THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: A. Shawtown School Building Renovation, 645 Shawtown Road, Lillington, NC 27546 ARTICLE 3 -ARCHITECT 3.01 The Project has been designed by Ellington Design Group,LLC, 2201 Blueberry Street, Belmont, NC 28012 which is to act as Owner's representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer/ Architect in the Contract Documents m connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 -CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4.02 Days to Achieve Substantial Completion and Final Payment A. The Work will be substantially completed within 100 days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and completed and ready for final payment ii::i accordance with Paragraph 14.07 of the General Conditions within 180 days after the date when the Contract Times commence to run. 4.03 Liquidated Damages A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page I of7 021819a HC BOC Page 103 the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead ofrequiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $1500 for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $1500 for each day that expires after the time specified in Paragraph 4.02 above for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 -CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to Paragraphs 5.01.A below: A. For all Work other than Unit Price Work, a lump sum of: $1 771,970.00 . All specific cash allowances are included in the above price in accordance with Paragraph 13.02 of the General Conditions. ARTICLE 6-PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by Construction Manager/ Architect/Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor 's Applications for Payment on or about the 20th day of each month during performance of the Work as provided in Paragraph 6.02.A.1 below. All such payments will be measured by the schedule of values established as provided in Paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements. 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Construction Manager/ Architect/Engineer may determine or Owner may withhold, including but not limited to liquidated damages, in accordance with Paragraph 14.02 of the General Conditions. a. 95 percent of Work completed (with the balance being retainage). If the Work has been 50 percent completed as determined by Construction Manager/ Architect/Engineer, and EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 2 of7 021819a HC BOC Page 104 if the character and progress of the Work have been satisfactory to Owner and Construction Manager/ Architect/Engineer, then as long as the character and progress of the Work remain satisfactory to Owner and Construction Manager/Architect/Engineer, there will be no additional retainage; and b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts as Construction Manager/Architect/Engineer shall determine in accordance with Paragraph 14.02.B.5 of the General Conditions and less 200 percent of Construction Manager/Architect/Engineer's estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion. 6.03 Final Payment A. Upon final completion and acceptance of the Work in accordance with Paragraph 14.07 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Construction Manager/Architect/Engineer as provided in said Paragraph 14.07. ARTICLE 7 -INTEREST 7 .01 All moneys not paid when due as provided in Article 14 of the General Conditions shall bear interest at the rate of~ percent per annum. ARTICLE 8 -CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Contract, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site ( except Underground Facilities), if any, that have been identified in Paragraph SC-4.02 of the Supplementary Conditions as containing reliable "technical data," and (2) reports and drawings of Hazardous Environmental Conditions, if any, at the Site that have been identified in Paragraph SC-4.06 of the Supplementary Conditions as containing reliable "technical data." EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page3 of7 021819a HC BOC Page 105 E. Contractor has considered the information known to Contractor; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site-related reports and drawings identified in the Contract Documents , with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means , methods, techniques, sequences, and procedures of construction expressly required by the Contract Documents; and (3) Contractor's safety precautions and programs. F. Based on the information and observations referred to in Paragraph 8.01.E above, Contractor does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 9 -CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: I. This Agreement (pages 1 to 1, inclusive). 2. Performance bond (pages All, inclusive). 3. Payment bond (pages All , inclusive). 4. Other bonds a. Bid Bond (pages All to, inclusive). 5. General Conditions (pages 1 to 62, inclusive). 6. Supplementary Conditions (pages 1 to l, inclusive). 7. Specifications as listed in the table of contents of the Project Manual. 8. The Drawings consisting of 35 sheets with each bearing the following general title: A Renovation for: Shawtown School, EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page4 of7 021819a HC BOC Page 106 9. Addenda (numbers _I_ to _2_, inclusive). 10. Exhibits to this Agreement (enumerated as follows): a . Contractor's Bid (pages All, inclusive). b. Documentation submitted by Contractor prior to Notice of Award (pages All, inclusive). 11 . The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a. Notice to Proceed (pages All, inclusive). b. Work Change Directives. c. Change Orders. d. Field Orders B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 3.04 of the General Conditions. ARTICLE 10 -MISCELLANEOUS 10 .01 Terms A. Terms used in this Contract will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment a/Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent ( except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents . 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assi gns , and legal EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright© 2007 National Society of Professional Engineers for EJCDC. All rights reserved . Page 5 of7 021819a HC BOC Page 107 representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. I 0.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Contractor 's Certifications A. Contractor certifies that it has not engaged in corrupt , fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05: 1. "corrupt practice" means the offering, giving , receiving , or soliciting of any thing of value likely to influence the action of a public official in the bidding process or in the Contract execution; 2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; 3. "collusive practice" means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and 4. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page6of7 021819a HC BOC Page 108 IN WITNESS WHEREOF, Owner and Contractor have signed this Contract. Counterparts have been delivered to Owner and Contractor. All portions of the Contract Documents have been signed or have been identified by Owner and Contractor or on their behalf. This Contract will be effective on _______ (which is the Effective Date of the Contract). OWNER: County of Harnett By: C. Gordon Springle Title: Chairman, Board of Commissioners Attest: Title: Address for giving notices: (If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach CONTRACTOR Southeast By: Title: -....1-.1....l;::.w,I~~~~~~------ (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority tosign.)~ Attest:~~- ,v'p Title: Address for giving notices: License No.: evidence of authority to sign and resolution or other Agent for service of process: documents authorizing execution of this Agreement.) EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 7 of7 021819a HC BOC Page 109 , ' Harnett COUNTY NO RTH CA ROLINA General Services / Construction Management January 22, 2019 Southeastern Construction of Bui es Creek, LLC Jerry D. Milton, Managing Member PO Box 157 Buies Creek, NC 27506 RE: Shawtown Building Renovation Project Dear Mr. Milton, www .harnett.orq PO Box 940 200 Alexander Drive Lillington , NC 27546 Ph : 910-893-7536 Fax: 910-814-8263 For the Shawtown Building Renovation Project, the County of Harnett received an original Total Base Bid from Southeastern Construction ofBuies Creek, LLC's (SCBC) bid package of $1,074,777.00. This original bid was in excess of the funds available for this project, therefore the parties entered into negotiations, making reasonable changes in the plans and specifications to bring the contract price within the funds available. This letter is to confirm that both parties agreed to a new lower total base bid of$771,970.00. This lower total bid price/amount will be presented by the county manager to the Board of Commissioners as a recommendation to contract for construction services with SCBC to renovate the Shawtown School Building Community Center. We look forward to working with SCBC to bring this worthwhile building back to a usable state for the community's use . If you have additional questions or concerns, please do not hesitate to contact me at bblevins@harnett.o rg or 910.893.7536. Thanks again for your continuing commitment to Harnett County and the communities we serve. Very Sincerely, Barry A. Blevins, Director cc: county manger file strong roots • new growth 021819a HC BOC Page 110 Shawtown School Notes • Masonry-Instead of brick we are going to parge the concrete. Took 4500$ off the masonry number • Fire Alarm-Got rid of the fire alarm system completely • Painting-We are only touching up exposed steel where lighting is to remain • Acoustical Ceilings-Are going in the restrooms instead of drywall • Asbestos-Only Doors, and piping nothing being done to the floors • Flooring-Patch flooring where stained concrete was going • Restroom Floors-Sheet Vinyl in restrooms instead of ceramic tile • Roofing-There is no roofing quote in the project. • Steel reinforcement in two offices only • VE hand rail to more economic design. Still ADA acceptable. VE Price -$771, 970.00 (Includes bid bond) Finishes Corridor 101-V CT Floor, Acoustical Ceiling Corridor 102 -Painted Steel Structure, VCT Floor Boxing 103-Exist. Floor to remain. Patch as required, Painted Steel Structure Storage 104 & 106-Acoustical Ceiling, E xisting floor to remain. Patch as required Vestibule 107-No ceiling or flooring Toilet 108-No finishes Office 109-Acoustical Ceiling, Carpet Tile Women 110-Acoustical Ceilings, Sheet Vinyl, Toilet Partitions Men 111 - " " Jan. 112 -No finishes Pal Office 113-E xposed structure to be t ouch up only, C arpet Tile 021819a HC BOC Page 111 Exercise 114-Painted Steel, Existing floor to remain. Patch as required Exercise 115-Exposed structure to be touch up only, Exist. Floor to remain . Patch as required Exercise 116-Painted steel, Exist floor to remain. Patch as required Exercise 117-Painted steel, Exist. Floor to remain. Patch as required Corridor 201-Painted Steel, VCT Floor Office 202 & 203-Exposed structure to be touch up only, VCT floor Office 204-Exposed structure to be touch up only, VCT floor Office 205-Painted steel, VCT floor Office 206-Exposed structure to be touch up only, VCT floor Office 207-Painted Steel, VCT floor Office 208 & 209-Exposed structure to be touch up only, VCT floor Office Restrooms -Acoustical Ceilings, Sheet Vinyl 021819a HC BOC Page 112 THECINCINNATI INSURANCE COMPANY Bid Bond CONTRACTOR (Name , legal status and address): Southeastern Construction of Buies Creek, LLC PO Box 157 Buies Creek, NC 27506 OWNER (Name, legal status and address): Hamett County 108 E Front Street Lillington, NC 27546 BOND AMOUNT: 5% of bid SURETY (Name, legal status and principal place of busness): THE CINCINNATI INSURANCE COMPANY 6200 S. GILMORE ROAD FAIRFIELD, OHIO 45014-5141 This document has important legal consequences, Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable . PROJECT (Name, location or address, and Project number, if any): Shawntown School Renovation The Coo.tractor and Surety are bound to the Owner in the amount set fcrth above, for the payment of which the Contractor and Surety bind themselves, their reirs, executors, admini strators, successors and assi~, jointly and severally, as p:ovided herein. The cc:nditions of this Bend are such that if tre Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such titre period as may be agreed to by the Owner and Contractor, and the Coo.tractor either (1) enters into a contract with the Owner in acoordance with the temlS of such bid, and gives sucll bond or boms as may be specified in the bidding or Con.tract Documents, with a surety admitted in the jurisdictioo of the Project and otherwise acceptable to the Owner, for the faithful peaforman::e of such Contract and for ire prompt payment of labor and material furnished in the prosecution thereof; or (2) p_ays to the Owner the difference, not to exceed the amount of this Bood, between the amount specified in satd bid and such larger amount for which the Owner may in good faith c.ontract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force an:l effect. Tix: Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid Waiver ofnotice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Ccntractor shall obtain the Surety's consent for an extension beyond the sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to a Cootractor, the term Cootractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Coo.tractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bood conflictmg with said statutory or legal requirement shall be deemed deleted hecefrom an:l provisions conforming to such statutory or other legal requirements shall be deemed incorpcrated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a conunon law bond Si~ day of o...,...,,,,, ---,ot----~--r-----co..-.;...._,-----,----:-·-·t....;.:,,_\ ., ., '? ~~ :~E The Company ocecuting this bond vouch es that this docwrent confonns to American Inst itute of Architects Docum:nt A310, 20 JO Edition. S-2000-AIA (11/10) PUBLIC 021819a HC BOC Page 113 THE CINCINNATI INSURANCE COMPANY Fairfield, Ohio POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That THE CINCINNATI INSURANCE COMPANY, a corporation organized under the laws of the State of Ohio,. and having its principal office in the City of Fairfield, Ohio, does hereby constitute and appoint J. Dal Snipes; John D. Snipes, II and/or Amy M. Hartley of Dunn and Raleigh, North Carolina its true and lawful Attorney(s)-in-Fact to sign, execute, seal and deliver on its behalf as Surety, and as its act and deed, any and all bonds, policies, undertakings , or other like instruments, as follows: Any such obligations in the United States, up to Thirty Five Million and No/100 Dollars ($35,000,000.00). This appointment is made under and by authority of the following resolution passed by the Board of Directors of said Company at a meeting held in the principal office of the Company, a quorum being present and voting, on the 6th day of December, 1958, which resolution is still in effect: "RESOLVED, that the President or any Vice President be hereby authorized, and empowered to appoint Attomeys-in- Fact of the Company to execute any and all bonds, policies, undertakings, or other like instruments on behalf of the Corporation, and may authorize any officer or any such Attorney-in-Fact to affix the corporate seal; and may with or without cause modify or revoke any such appointment or authority. Any such writings so executed by such A ttomeys-in- Fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company." This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the Company at a meeting duly called and held on the 7t1o day of December, 1973 . "RESOLVED, that the signature of the President or a Vice President and the seal of the Company may be affixed by facsimile on any power of attorney granted, and the signature of the Secretary or Assistant Secretary and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power of certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and sealed and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Company." THE CINCJNNATI INSURANCE COMPANY ~~A.J~ Vice President STATE OF OHIO ) ss: COUNTY OF BUTLER ) GIVEN under my hand and seal of said Company at Fairfield , Ohio. this 4th day of December, 2018 BN-IOOS (10/15) LLER, Attorney at Law NOTARY PUBLIC· STATE OF OHIO My commlaslon has no expiration date. Section 147.03 O.R.C. SecretafY 021819a HC BOC Page 114 BID FORM Shawtown Building Renovation ARTICLE l -BID RECIPIENT 1.01 This Bid is submitted to: Hamett County, 420 McKinney Parkway, Lillington, NC 27546 1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Docmnents to perform al] Work as specified or indicate.d in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. ARTICLE 2 -BIDDER'S ACKNOWLEDGEMENTS 2 .01 Bidder accepts all of the terms and conditions of the Instructions to Bidders. This Bid will remain subject to acceptance for 120 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. ARTICLE 3 -BIDDER'S REPRESENTATIONS 3.01 In submitting this Bid, Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents, other relate.d data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged: Addendum No. #I Addendum Date Nowm\x;t< I~, 2-Ql<l No@Y'fl\« P:1 1 Ml~ B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Docwnents; and the Site-related reports and drawings identified in the Bidding Documents , with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, m ethods, techniques, sequences, and procedures of construction to be employe.d by Bidder, including applying the specific means, methods, techniques, sequences, and procedures EJCDC C.410 Suggested Bid Form for Construction Contracts Copyright Cl 2007 National Society of Profes,ional Engineers for EJCDC. All rights reserved. Paelof4 021819a HC BOC Page 115 3. "coilusive practice" means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive Jevels; and 4 . "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. ARTICLE 5 -BASIS OF BID 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s): j Lu~p Sum Bid Price for Base Bid ARTICLE 6-TIME OF COMPLETION 6.01 Bidder agrees that the Work will be substantially complete within 90 calendar days after the date when the Contract Times commence to run as provided in Paragraph 2 .03 of the General Conditions, and will be completed and ready for final payment in accordance with Paragraph 14.07 . of the General Conditions within 120 calendar days after the date when the Contract Times commence to run. 6 .02 Bidder accepts the provisions of the Agreement as to liquidated damages. ARTICLE 7 -ATTACHMENTS TO THIS BID 7 .01 The following documents are attached to and made a condition of the Bid : A. Required Bid Security B. Minority Business Participation Requirements C. Identification of Minority Business Participation D. Minority Business Participation Requirements with Affidavit A or B E. Qualifications of Bidders F. Subcontractors and Material Suppliers List G. Non-Collusion Affidavit H. Contractor's License no .: b 3' bl..\ q [or] Evidence of Bidder's ability to obtain a State Contractor's License and a covenant by Bidder to obtain said license within the time for acceptance of Bids; EJCDC C-410 Suggested Bid Form for Coostrutlioa Contracts Copyright Cl 2007 National Society of Professional Engineen for EJCDC. All rights reservtd. Pa ~3of4 021819a HC BOC Page 116 7.02 Bidder shal] list the folJowing subcontractors: A. Demolition: 5outte£AS1e-• Y\ .5\A<·h,<--~S B. Plumbing: Mc.\'41~,e ~\u~b\il~ C. Electrical; "IV\s\3)\J Cb-\::V'ud D . HVAC: 1'011'/\~ \ £ktk<..: ARTICLE 8 -DEFINED TERMS 8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions. ARTICLE 9 -BID SUBMITTAL 9.01 This Bid is submitted by: By: __ -i'r=r---..--1-~-'---------------- (Individu (Printed Attest: (Signature) ----+--+--=----------------- (Printed Name): __ _.... ......... ,:...,.....-=-.....:...;;;;c..:.:..;...:;;;...,~ .......... ---------- Title : -~v~P ____________ _ Bidder's Business Address Y°'3 Mc:,t'\ 5:hec}.\ .' ~o Rox l5 '7 Phone No . C{IQ -'is\~ -01f{J Fax No. Cf/{) -%1':i -Of'll E-mail ---JQ~e<'{=eM::..a..:..;.;j-@-"-'s .... er .... <;.ullu.k<-""-nLLt""-/.Ld .=lx..fi ... ,.,,,, __ _ SUBMITIED on \)!L&vYI ~e,y-"i , 2018. State Contractor License No. __ b ~-b_j~q~-- EJCDC C-410 Suggested Bid Form for Construction Contnicts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights resen·ed. Pa e4of4 021819a HC BOC Page 117 Attach to Bid Attach to Bid Attach to Bi d Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Identification of Minority Business Participation 1, 5autbeas~e<-' Col'ls\<1.uA-;Pt? "'" Bv.,a..s G~k:, LC,(,, (Name of Bidder) 1 do hereby certify that on this project, we will use the following minority business enterprises as construction subcontractors, vendors, suppliers or providers of professional services. Firm Name, Address and Phone # Work type *Minority Category ·xl'\5 \a h \-£ \f,(, \.v-, c., -q lq -hOJ/ -~'fq. "1 ckc.A-n<.," l (_l-11 ~ bO\ \.ltoi\eU· f<J . \ Al 11 \..e +o.r, .. ~i .Jt I Sn1 J +'h"" .. ,.. <. .\.-... )(~ c:...~J..,,,.,.-5 -qto-f6"93 -'6"1'ifb ~(~Mo. ... -t~l~ I ~o-~ A,<(')o{"t <Ll . £.<w\"' Ne '6.'63~Q I *Minority categories : Black, African American (8), Hispanic (H), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (0) The total value of minority business contracting will be ($) 1, g '8' , 0 ~ \ . I 33 021819a HC BOC Page 118 MINORITY BUSINESS PARTICIPATION REQUIREMENTS: Provide on the Bid: Under GS143-128.3 (c) the undersigned bidder shall identify .on its bid the minority business that it wi11 use on the project and the total dollar value of the bid that will be performed by the minority business and list the good faith efforts (Affidavit A) made to solicit participation. Note: A contractor that perfonns all of the work with its own workforce may submit an Affidavit B to that effect in lieu of the Affidavit A required above. After the bid opening: The Owner will consider all bids and alternated and determine the lowest responsible, responsive bidder. Upon notification of being the apparent low bidder, the bidder shall then submit within 72 hours of the notification of being the apparent low bidder, the foJlowing: An Affidavit C that includes a description of the portion of work to be executed by minority businesses, expressed as a percentage of the total contract price, which is equal to or more that the I 0% goal established. This affidavit shall give rise to the presumption that the bidder has made the required good faith effort; OR Affidavit D of its good faith effort to meet the goal. The document must include evidence of all good faith efforts that were implemented, including any advertisements, solicitations and other specific actions demonstrating recruitment and selection of minority businesses for participation in the contract. NOTE: Bidders must submit with their bid the BIDDER'S REPORT OF SUBCONTRACTOR SELECTION AND EFFORTS TO OBTAIN WOMEN AND MINORITY SUBCONTRACTORS and AFFIDAVIT A or AFFIDAVIT B as applicable. Failure to submit a required affidavit or documentation with the bid or after being notified apparent low bidder may be grounds for rejection of the bid. Firm: Sou th~ v\ U><\S~"\).l,"t\ Ult\ C>\-Bv·u~-~ G(e-e-lc-I J_(.,(., By: [V\·lc..,~et\e \,\z..~\.~v \c Title: bss1 : ~~~e"".\ vY\<AOtJ.:ij_.,.r / ol(-j"~ J\-Jn,·,(\;~~<tA-\1.x- (Seal -if bid is by a corporation) Harnett County Sbawtown School Bldg Renovation October 16, 2018 MBPR-1 021819a HC BOC Page 119 Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid State of North Carolina AFFIDAVIT A-Listing of Good Faith Efforts County of Wa, ~ (Name of Bidder) Affidavit of SaLl\:'be.us.\.e.'{y'\ Cuos-\.'(\A.v"t°\oll" 0~ B\,l\C-'S G,<u.,lc , /_/-l, I have made a good faith effort to comply under the following areas1 checked: Bidders must earn at least 50 points from the good faith efforts listed for their bid to be c9nsidered responsive. (1 NC Administrative Code 30 1.0101) f.S?J 1 -(10 pts) Contacted minority businesses that reasonably could have been expected to submit a quote and that were known to the contractor, or available on State or local government maintained lists, at least 10 days before the bid date and notified them of the nature and scope of the work to be performed. ~ 2 -(10 pts) Made the construction plans, specifications and requirements available for review by prospective minority businesses, or providing these documents to them at least 10 days before the bids are due. 0 3 -(15 pts) Broken down or combined elements of work into economically feasible units to facilitate minority participation. D 4 -(10 pts) Worked with minority trade, community, or contractor organizations identified by the Office of Historically Underutilized Businesses and included in the bid documents that provide assistance in recruitment of minority businesses. 0 5 -(10 pts) Attended prebid meetings scheduled by the public owner. 0 6 -(20 pts) Provided assistance in getting required bonding or insurance or provided alternatives to bonding or insurance for subcontractors. !Yi 7 -(15 pts) Negotiated in good faith with interested minorlty businesses and did not reject them as unqualified without sound reasons based on their capabilities. Any rejection of a minority business based on lack of qualification should have the reasons documented in writing. 0 8 -(25 pts) Provided assistance to an otherwise qualified minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit. including waiving credit that is ordinarily required. Assisted minority businesses in obtaining the same unit pricing with the bidder's suppliers in order to help minority businesses in establishing credit. D 9 -(20 pts) Negotiated joint venture and partnership arrangements with minority businesses in order to increase opportunities for minority business participation on a public construction or repair project when possible. CD 10 -(20 pts) Provided quick pay agreements and policies to enable minority contractors and suppliers to meet cash-flow demands. The undersigned, if apparent low bidder, will enter into a formal agreement with the firms listed in the Identification of Minority Business Participation schedule conditional upon scope of contract to be executed with the Owner. Substitution of contractors must be in accordance with GS143-128.2(d) Failure to abide by this statutory provision will constitute a breach of the contract. The undersigned hereby certifies that he or she has read the terms of the minority business commitment and is authorized to bind the bidder to the commitment herein set forth. Date: \a,_j '1/ ~Ifs' Name of Authorized Officer. ?.r~ Signature: b-11-~ Title: c?w(le< 34 021819a HC BOC Page 120 QUALIFICATIONS OF BIDDERS The Bidder shall furnish the following infonnation, designed to assist the Owner in detennining whether or not the Bidder is qualified to perform the work described in the Contract Documents: 1. List three references with contact person and telephone nwnber who are qualified to objectively judge the results of similar work perfonned by the Bidder in the last 3 years . A. "1 ~(, Q\)jA.\\., \?iv.<'r-<S ... \?,<"'"'-"' ~MJ_,t.C, -'33t • 'f'l~ • '1 li5 \ · r ""< j oft ~-\c.. -33 t. ~ '1 • rt'loS B . t'I~<... ~~e-("'-"'"""~"'' \ -u.... , ....... C. ~>cHiJ.~e, t-loe..i-"-~\e,.(\,j,..se., -\f>..,... ,Mu., \Ci.1'"\""' -S'10. '3\"1. bll'l 2 . List previous contracting experience, including contract dollar amount. A . \fJe.,"1'~ ~ > \Jv\\~ -.$ <(/'7 1 "ibO B. We."~~ j Dv.'<'\c...-M ,. i \ I \ ~5 l 5q 3 • I' C . t\Gt<" d.ee-l s ~'4'('1','\..A \\e, -s t\1~ / )~'1. ti 3. List key personnel and brief history of experience for each. B. ~e,{V\J ~\ l -\ov C. ~ce-\\ 5~'-'\.,\c..iq;,l 4 . Name address, telephone number and title of officer or person best able to answer questions regarding bidders ability to complete the work. B . 6{.L(~ ~ea \t.- C. \oVV' {V\cC,\"{I"~" -S'i<Jo .Sl'1 • b \\ '1 llOl'I s +ivC-~VW'\ \JII\U.V\'4 e,(" ') C wn~·h·v.v"t") ~ (Y\OX' u.1 e,I ) l (.,()IA s\n,t(....-\-"'i '-"" ){\v.f\C.(.~ ~\l NOTE-The Bidder shall attach additional sheets of information as needed to answer questions. QB-1 021819a HC BOC Page 121 Project Name: Shawtown School Bldg Renovation ._; Project Location 645 Shawtown Road, Lillington, NC 27546 Item Spec. Description Unit Price in Words Unit Quantity Unit Price Ext. Total 1 A-1 Demolition \l'i5 .oc~ 1 2 SO-S4 Structural \so.oc 0 3 P-1-P-5 Plumbing bS,OCC 4 M-1 -M-3 Mechanical \\S ooc~ ' 5 E-1 -E-6 Electrical \l\l,(Yf) I -Total Base Bid -Schedule I: jj \, 0'1 ~ , ri ci '\ . 021819a HC BOC Page 122 State of 'Ne_ NON-COLLUSION AFFIDAVIT ) ) _::V_,.._e,,,__,s::....,s;y....~...,.....\;;>. ........ _.lh,~· ...,.~~"-,,_~------being first duly sworn, deposes and says that: --.S. ~ {l) He is the Rs:er'"':>, c,\s~ ,of ___ _ (Owner/Officer/Partner/Representative or Agent) Sc:,..,...~-\~s ... , ~~-~ _s;s""'~'""...;.._<k:»A;.__.....,.-..,.:,,;;,.::::,.......,,S,.._ss::..-.:i@ ... bo~.,..;·-h :or:£ ___ the BIDDER that has submitted the attached BID; I (2) (3) (4) (5) He is fully informed respecting the preparation and contents of the attached BID and of all pertinent circumstances respecting such BID; Such BID is genuine and is not a collusive or sham BID; Neither the said BIDDER nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other BIDDER, finn, or person to submit . a collusive or sham BID in connection with the Contract for which the attached BID has been submitted; or to refrain from bidding in connection with such Contract; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any BIDDER, fum, or person to fix the price or prices in the attached BID or of any other BIDDER, or to fix any overhead, profit, or cost elements of BID price or the BID price of any other BIDDER, or to secure through any collusion, conspiracy, connivance, or unlawful agreement ay advantage against (Recipient), or any person interested in the proposed Contract. The price or prices quoted in the? attached BID are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the BIDDER or any other of its agents, representatives, owners, employees or parties in interest, including this affidavit. By.~ ~ (Title) Subscribed and sworn to before this \';:=> day of _ _..:J""'so;-..,:y...""'""=""'~~----·· 20~. ~ lr-~t'~.~ .. AMANDAPENNv MATTHe ws·t ; r,t:lr}.,·, N otary P ub li c [ . --~f North Carolina · l ·. ·,....... H arne tt Coun ty CA-l 021819a HC BOC Page 123 Do not submit with bid Do not submit with bid Do not submit with bid Do not submit with bid State of North Carolina -AFFIDAVIT C -Portion of the Work to be Performed by Minority Firms Countyof ~ (Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.) If the portion of the work to be executed by minority businesses as defined in GS 143-128.2(9) is equal to or greater than 10% of the bidders total contract price, then the bidder must complete this affidavit. This affidavit shall be provided by the apparent lowest responsible, responsive bidder within 72 hours after notification of being low bidder. Affidavit of ~~S-ao;:,."\:o,s\::sc-,. & ~~ u..s;..J do hereby certify that on the (Name of Bidder) ' 5\,,--c~\d::::::-Cb>->,\~~-6Sh/C'W=:-GC'S)('.:lC'L~ (Pr Name) Project 10# Amount of Bid $ ~ \ ~~~ I will expend a minimum of ";>:) % of the total dollar amount of the contract with minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services . Such work will be subcontracted to the following firms listed bl eow. Attach additional sheets if reauired Name and Phone Number *Minority Work description Dollar Value Category •c:::__ ~A~,~~ -~ _r"'\ __ ~, u-e..._ ~ ~10 • .._.-'-c:,...,. \ *Minority categories: Black, African American (B). Hispanic (H), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (D) Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract. The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth. 36 021819a HC BOC Page 124 Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid State of North Carolina AFFIDAVIT D -Good Faith Efforts County of 's:\~~ (Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.} If the goal of 10% participation by minority business !!J:!2! achieved, the Bidder shall provide the following documentation to the Owner of his good faith efforts: (Name of Bidder) Affidavit of: ~~C,_s1c:»~ os:G>.r-;;-s-e:> S--£cs'D \ ~ "...,,,, I do certify the attached documentation as true and accurate representation of my go6d faith efforts .. I Attach additional sheets if rE au Ired l Name and Phone Number "Minority Work description Dollar Value Category ~ .i..._\ -~.~-?-.. _c, _ -"' LL£ ~ '-,0,.....__c;,' I *Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (D) Documentation of the Bidder's good faith efforts to meet the goals set forth in these provisions. Examples of documentation include, but are not limited to, the following evidence: A. Copies of solicitations for quotes to at least three (3) minority business firms from the source list provided by the State for each subcontract to be let under this contract (if 3 or more firms are shown on the source list). Each solicitation shall contain a specific description of the work to be subcontracted, location where bid documents can be reviewed, representative of the Prime Bidder to contact, and location, date and time when quotes must be received. B. Copies of quotes or responses received from each firm responding to the solicitation. C. A telephone log of follow-up calls to each firm sent a solicitation. D . For subcontracts where a minority business firm is not considered the lowest responsible sub-bidder, copies of quotes received from all firms submitting quotes for that particular subcontract. E. Documentation of any contacts or correspondence to minority business, community, or contractor organizations in an attempt to meet the goal. F. Copy of pre-bid roster. G. Letter documenting efforts to provide assistance in obtaining required bonding or insurance for minority business. H. Letter detailing reasons for rejection of minority business due to lack of qualification. I. Letter documenting proposed assistance offered to minority business in need of equipment. loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letter of credit, including waiving credit that is ordinarily required. Failure to provide the documentation as listed in these provisions may result in rejection of the bid and award to the next lowest responsible and responsive bidder. s bscribed and!worn •wore me this ,=s otary Public {.L , d-~~c , y commission expires \S::'.f\'.::>:'g.~ 37 _--;:j_~ ____ .20_.6.. 021819a HC BOC Page 125 Harnett IAiiii~~~ C O U N T Y General Services / Facilities ....,;.;;.;...;_=....:.. __ NORTH CAROLINA www .harnett.orq PO Box 940 200 Alexander Drive Lillington, NC 27546 Ph: 910-883-7536 Fax: 910-814-8263 CONSTRUCTION -SHA WTOWN BUILDING RENOVATIONS HARNETT COUNTY GENERAL SERVICES/FACILITIES MAINTENANCE Addendum#! TO: FROM: DATE: PROJECT: NOTICE: Prospective Bidders Barry A. Blevins, General Services November 14, 2018 Shawtown School Building Renovation All Prospective Bidders the following is a clarification of Article 8 - Instructions to Bidders, November 15, 2018. A bid must be accompanied by a bid security made payable to Owner in an amount of 5% of bidder's maximum Bid price (determined by adding the base bid and any alternates) and in the form of a Bid bond issued by a surety meeting the requirements of Paragraphs 5.01 and 5 .02 of the General Conditions (Article 5 -BONDS and INSURANCE). END DOCUMENT strong roots • new growth 021819a HC BOC Page 126 Harnett .~~:::::s"I C O U N T Y -=:.;.;~--J NORTH CAROLINA General Services / Facilities www .harnett.orq PO Box 940 200 Alexander Drive Lillington, NC 27546 Ph: 910-883-7536 Fax: 910-814-8263 CONSTRUCTION -SHA WTOWN BUILDING RENOVATIONS HARNETT COUNTY GENERAL SERVICES/FACILITIES MAINTENANCE TO: FROM: DATE: PROJECT: NOTICE: Addendum#2 Prospective Bidders Barry A. Blevins, General Services November 14, 2018 Shawtown School Building Renovation All Prospective Bidders the following is a further clarification of Article 8 -Instructions to Bidders, November 15, 2018. A bid must be accompanied by a bid security made payable to Owner in an amount of 5% of bidder's maximum Bid price (determined by adding the base bid and any alternates) and in the form of a Bid bond issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions (Article 5 -BONDS and INSURANCE). END DOCUMENT strong roots • new growth 021819a HC BOC Page 127 ( SUPPLEMENT ARY CONDITIONS These Supplementary Conditions amend or supplement the Standard General Conditions of the Construction Contract EJCDC (2007 Edition) and other provisions of the Contract Documents as indicated below. All provisions which are not so amended or supplemented remain in full force and effect. ARTICLE SC-2 -PRELTh1INARY MATTERS SC-2.02.A. Owner shall furnish to Contractor two copies of the Contract Documents. ARTICLE SC-4 -AV All.ABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS; REFERENCE POINTS SC -4.06.A. No drawings or reports relativ e to hazardous environmental conditions identified at the project sites have been utilized by the Engineer in preparing the Contract Documents. ARTICLE SC-5 -BONDS AND INSURANCE SC -5 .04 .C . The limits of liability for the insurance required by Paragraph 5 .04. of the General Conditions shall provide the following coverages for not less than the following amounts or greater where required by Laws and Regulations: 1. W orker's Compensation, and related coverages under paragraphs 5 .04.A.1 . and A.2 . of the General Conditions : a. b. C. State: Statutory Applicable Federal (e.g . Longshore men 's) Employer's Liability Statutory $500,000 2. Contractor's Genera l Liability under paragraphs 5.04.A.3. and A.6. of the General Conditions which shall include completed operations and product liability coverages and eliminate the ex clusion with respect to property under the care, custody, and control of the Contractor: a . General Aggregate $3 ,000,000 b . Products -Completed Operations Aggregate $1 ,000,000 c. Personal and Advertising Injury $1 ,000,000 d. E ach Occurrence (Bodily Injury and Property Damage) $2,000,000 e . Property Damage Liability ( insurance will provide E xplosion, Collapse, and unde rground coverages where applic able) f. Excess or Umbrella Liability SC -1 021819a HC BOC Page 128 1.) General Aggregate $5,000,000 2.) Each Occurrence $5,000 ,000 3 . Automobile Liability under paragraph 5.40.A.6. of the General Conditions: a. Combined Single Limit of $1,000,000 4. The Contractual Liability coverage required by paragraph 5.04.B.4. of the General Conditions shall be provided by the Contractor as part of the Contractor's General Liability coverage." ARTICLE SC-6 -CONTRACTOR'S RESPONSIBILITIES SC-6.06. SC-6.17. The Contractor shall not award work valued at more than fifty (50%) percent of the Contract Price to Subcontractor(s), without prior written approval of the Owner. Contractor shall furnish required submittals with sufficient information and accuracy in order to obtain required approval of an item with no more than three submittals. Engineer will record Engineer's time for reviewing subsequent submittals of Shop Drawings, samples, or other items requiring approval and Contractor shall reimburse Owner for Engineer's charges for such time. A. In the event that Contractor requests a change of a previously approved item, Contractor shall reimburse Owner for Engineer's charges for its review time unless the need for such change is beyond the control of Contractor. ARTICLE SC-7 -OTHER WORK SC-7.02.A.1. The Contractor shall have the authority and be responsible for coordination of the activities among the other prime contractors and subcontractors on the Site to ensure a safe, efficient working environment. This authority covers scheduling delivery of materials, storage of materials, sequencing of construction involving different crafts, resolving interface issues between crafts, scheduling testing, and all other aspects of the Work that do not impact the design or function of the Work. ARTICLE SC-9-ENGINEER'S STATUS DURING CONSTRUCTION SC-9.03 The Resident Project Representative (RPR) or Construction Manager will be Owner's employee or agent at the Site, will act as directed by and under the supervision of Engineer, and will confer with Engineer regarding RPR's actions. RPR's dealings in matters pertaining to the Work in general shall be with Engineer/ Architect and Contractor. RPR's dealings with Subcontractors shall be through or with the full knowledge and approval of Contractor. The RPR shall: 1. Schedules: Review the progress schedule, schedule of Shop SC-2 021819a HC BOC Page 129 Drawing and Sample submittals, and schedule of values prepared by Contractor and consult with Engineer concerning acceptability. 2. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 3. Liaison: a. Serve as Engineer/ Architect's liaison with Contractor, working principally through Contractor's authorized representative, assist in providing information regarding the intent of the Contract Documents. b. Assist Engineer in serving as Owner's liaison with Contractor when Contractor's operations affect Owner's on- Site operations. c. Assist in obtaining from Owner additional details or information, when required for proper execution of the Work. 4 . Interpretation of Contract Documents: Report to Engineer when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by Engineer. 5. Shop Drawings and Samples: a. Record date of receipt of Samples and approved Shop Drawings. b. Receive Samples which are furnished at the Site by Contractor, and notify Engineer of availability of Samples for examination. 6. Modifications : Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report such suggestions, together with RPR's recommendations, to Engineer/ Architect. Transmit to Contractor in writing decisions as issued by Engineer. 7. Review of Work a nd R ejection of D efective Work: a. Conduct on-Site observations of Contractor's work in progress to assist Engineer in determining if the Work is in general proceeding in accordance with the Contract Documents. SC-3 021819a HC BOC Page 130 b. Report to Engineer whenever RPR believes that any part of Contractor's work in progress will not produce a completed Project that conforms generally to the Contract Documents or will imperil the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged , or does not meet the requirements of any inspection, test or approval required to be made; and advise Engineer of that part of work in progress that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. 8. Inspections, Tests, and System Startups : a. Verify that tests, equipment, and systems start-ups and operating and maintenance training are conducted in the presence of appropriate Owner's personnel, and that Contractor maintains adequate records thereof. b. Observe, record, and report to Engineer appropriate details relative to the test procedures and systems start-ups. 9. Records: a. Record names, addresses, fax numbers, e-mail addresses, web site locations, and telephone numbers of all Contractors, Subcontractors, and major Suppliers of materials and equipment. b . Maintain records for use in preparing Project documentation. I 0. Reports: a. Furnish to Engineer periodic reports as required of progress of the Work and of Contractor's compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. b. Draft and recommend to Engineer proposed Change Orders, Work Change Directiv es , and Field Orders. Obtain backup material from Contractor. c. Immediately notify Engineer of the occurrence of any Site accidents, emergencies, acts of God endangering the Work, damage to property by fire or other causes, or the discovery of any Hazardous Environmental Condition . 11. Payment Requests: Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to SC-4 021819a HC BOC Page 131 Engineer, noting particularly the relationship of the payment requested to the schedule of values, Work completed, and materials and equipment delivered at the Site but not incorporated in the Work. 12. Certificates, Operation and Maintenance Manuals: During the course of the Work, verify that materials and equipment certificates, operation and maintenance manuals and other data required by the Specifications to be assembled and furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have these documents delivered to Engineer for review and fotwarding to Owner prior to payment for that part of the Work. 13. Completion: a. Participate in a Substantial Completion inspection, assist in the determination of Substantial Completion and the preparation of lists of items to be completed or corrected. b. Participate in a final inspection in the company of Engineer, Owner, and Contractor and prepare a final list of items to be completed and deficiencies to be remedied. c. Observe whether all items on the final list have been completed or corrected and make recommendations to Engineer concerning acceptance and issuance of the Notice of Acceptability of the Work. C. The RPR shall not: 1. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or-equal" items). 2. Exceed limitations of Engineer's authority as set forth in the Contract Documents. 3. Undertake any of the responsibilities of Contractor, Subcontractors, Suppliers, or Contractor's superintendent. 4. Advise on, issue directions relative to, or assume control over any aspect of the means, methods, techniques, sequences or procedures of Contractor's work unless such advice or directions are specifically required by the Contract Documents. 5 . Advise on, issue directions regarding, or assume control over safety practices, precautions, and programs in connection with the activities or operations of Owner or Contractor. SC-5 021819a HC BOC Page 132 6. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by Engineer. 7. Accept Shop Drawing or Sample submittals from anyone other than Contractor. 8. Authorize Owner to occupy the Project in whole or in part. SC-6 021819a HC BOC Page 133 \ SUPPLEMENTARY CONDITIONS These Supplementary Conditions amend or supplement the Standard General Conditions of the Construction Contract EJCDC (2007 Edition) and other provisions of the Contract Documents as indicated below. All provisions which are not so amended or supplemented remain in full force and effect. ARTICLE SC-2 -PRELIMINARY MATTERS SC-2.02.A. Owner shall furnish to Contractor two copies of the Contract Documents. ARTICLE SC-4 -AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS; REFERENCE POINTS SC-4.06.A. No drawings or reports relative to hazardous environmental conditions identified at the project sites have been utilized by the Engineer in preparing the Contract Documents. ARTICLE SC-5 -BONDS AND INSURANCE SC .:s.04.C. The limits of liability for the insurance required by Paragraph 5.04. of the General Conditions shall provide the following coverages for not less than the following amounts or greater where required by Laws and Regulations: 1. Worker's Compensation, and related coverages under paragraphs 5.04.A.1. and A.2. of the General Conditions: a. b. c. State: Statutory Applicable Federal (e.g. Longshoremen's) Employer's Liability Statutory $500,000 2. Contractor's General Liability under paragraphs 5.04.A.3. and A.6. of the General Conditions which shall include completed operations and product liability coverages and eliminate the exclusion with respect to property under the care, custody, and control of the Contractor: a. General Aggregate $3,000,000 b. Products -Completed Operations Aggregate $1,000,000 c. Personal and Advertising Injury $1,000,000 d. Each Occurrence (Bodily Injury and Property Damage) $2,000,000 e. Property Damage Liability ( insurance will provide Explosion, Collapse, and underground coverages where applicable) f. Excess or Umbrella Liability SC-1 021819a HC BOC Page 134 1.) General Aggregate $5,000,000 2.) Each Occurrence $5,000,000 3. Automobile Liability under paragraph 5.40.A.6 . of the General Conditions: a. Combined Single Limit of $1,000,000 4. The Contractual Liability coverage required by paragraph 5 .04.B.4. of the General Conditions shall be provided by the Contractor as part of the Contractor's General Liability coverage." ARTICLE SC-6 -CONTRACTOR'S RESPONSIBILITIES SC-6.06. SC-6.17. The Contractor shall not award work valued at more than fifty (50%) percent of the Contract Price to Subcontractor(s), without prior written approval of the Owner. Contractor shall furnish required submittals with sufficient information and accuracy in order to obtain required approval of an item with no more than three submittals. Engineer will record Engineer's time for reviewing subsequent submittals of Shop Drawings, samples, or other items requiring approval and Contractor shall reimburse Owner for Engineer's charges for such time. A. In the event that Contractor requests a change of a previously approved item, Contractor shall reimburse Owner for Engineer's charges for its review time unless the need for such change is beyond the control of Contractor. ARTICLE SC-7 -OTHER WORK SC-7 .02.A.1. The Contractor shall have the authority and be responsible for coordination of the activities among the other prime contractors and subcontractors on the Site to ensure a safe, efficient working environment. This authority covers scheduling delivery of materials , storage of materials, sequencing of construction involving different crafts, resolving interface issues between crafts , scheduling testing, and all other aspects of the Work that do not impact the design or function of the Work. ARTICLE SC-9 -ENGINEER'S STATUS DURING CONSTRUCTION SC-9.03 The Resident Project Representative (RPR) or Construction Manager will be Owner's employee or agent at the Site, will act as directed by and under the supervision of Engineer, and will confer with Engineer regarding RPR's actions . RPR's dealings in matters pertaining to the Work in general shall be with Engineer/ Architect and Contractor. RPR's dealings with Subcontractors shall be through or with the full knowledge and approval of Contractor. The RPR shall: I . Sch edules: Review the progress schedule, schedule of Shop SC-2 021819a HC BOC Page 135 Drawing and Sample submittals, and schedule of values prepared by Contractor and consult with Engineer concerning acceptability. 2. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 3. Liaison: a. Serve as Engineer/Architect's liaison with Contractor, working principally through Contractor's authorized representative, assist in providing information regarding the intent of the Contract Documents. b. Assist Engineer in serving as Owner's liaison with Contractor when Contractor's operations affect Owner's on- Site operations. c. Assist in obtaining from Owner additional details or information, when required for proper execution of the Work. 4. Interpretation of Contract Documents: Report to Engineer when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by Engineer. 5. Shop Drawings and Samples : a. Record date of receipt of Samples and approved Shop Drawings. b. Receive Samples which are furnished at the Site by Contractor, and notify Engineer of availability of Samples for examination. 6. Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report such suggestions, together with RPR's recommendations, to Engineer/ Architect. Transmit to Contractor in writing decisions as issued by Engineer. 7 . ReviewofWorkand Rejection of Defective Work: a. Conduct on-Site observations of Contractor's work in progress to assist Engineer in determining if the Work is in general proceeding in accordance with the Contract Documents. SC-3 021819a HC BOC Page 136 b. Report to Engineer whenever RPR believes that any part of Contractor's work in progress will not produce a completed Project that conforms generally to the Contract Documents or will imperil the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise Engineer of that part of work in progress that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. 8. Inspections, Tests, and System Startups: a. Verify that tests, equipment, and systems start-ups and operating and maintenance training are conducted in the presence of appropriate Owner's personnel, and that Contractor maintains adequate records thereof. b. Observe, record, and report to Engineer appropriate details relative to the test procedures and systems start-ups. 9. Records: a. Record names, addresses, fax numbers, e-mail addresses, web site locations, and telephone numbers of all Contractors, Subcontractors, and major Suppliers of materials and equipment. b. Maintain records for use in preparing Project documentation. IO . Reports: a . Furnish to Engineer periodic reports as required of progress of the Work and of Contractor's compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. b. Draft and recommend to Engineer proposed Change Orders, Work Change Directives, and Field Orders. Obtain backup material from Contractor. c. Immediately notify Engineer of the occurrence of any Site accidents, emergencies, acts of God endangering the Work, damage to property by fire or other causes, or the discovery of any Hazardous Environmental Condition. 11. Payment Requests: Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to SC-4 021819a HC BOC Page 137 Engineer, noting particularly the relationship of the payment requested to the schedule of values, Work completed, and materials and equipment delivered at the Site but not incorporated in the Work. 12. Certificates, Operation and Maintenance Manuals: During the course of the Work, verify that materials and equipment certificates, operation and maintenance manuals and other data required by the Specifications to be assembled and furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have these documents delivered to Engineer for review and forwarding to Owner prior to payment for that part of the Work. 13. Completion: a. Participate in a Substantial Completion inspection, assist in the determination of Substantial Completion and the preparation of lists of items to be completed or corrected. b. Participate in a final inspection in the company of Engineer, Owner, and Contractor and prepare a final list of items to be completed and deficiencies to be remedied. c. Observe whether all items on the final list have been completed or corrected and make recommendations to Engineer concerning acceptance and issuance of the Notice of Acceptability of the Work. C. The RPR shall not: 1 . Authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or-equal" items). 2. Exceed limitations of Engineer's authority as set forth in the Contract Documents. 3. Undertake any of the responsibilities of Contractor, Subcontractors, Suppliers, or Contractor's superintendent. 4. Advise on, issue directions relative to, or assume control over any aspect of the means, methods, techniques, sequences or procedures of Contractor's work unless such advice or directions are specifically required by the Contract Documents. 5. Advise on, issue directions regarding, or assume control over safety practices, precautions, and programs in connection with the activities or operations of Owner or Contractor. SC-5 021819a HC BOC Page 138 6 . Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by Engineer. 7. Accept Shop Drawing or Sample submittals from anyone other than Contractor. 8. Authorize Owner to occupy the Project in whole or in part. SC-6 021819a HC BOC Page 139 / CONSTRUCTION DOCUMENTS HARNETT COUNTY SHAWTOWN SCHOOL BUILDING RENOVATIONS HARNETT COUNTY, NORTH CAROLINA Ellington Development Group Project No.: 2018-009 October 3, 20 18 Prepared By: Harnett County General Services 200 Alexander Drive Lillington, NC 27546 021819a HC BOC Page 140 021819a HC BOC Page 141 INSTRUCTIONS TO BIDDERS TABLE OF CONTENTS Page Article 1 -Defined Terms ................................................................................................................................. 1 Article 2 -Copies of Bidding Documents ........................................................................................................ 1 Article 3 -Qualifications of Bidders ................................................................................................................. 1 Article 4 -Examination of Bidding Documents, Other Related Data, and Site .............................................. 2 Article 5 -Bidder's Representation ................................................................................................................... 4 Article 6 -Pre-Bid Conference ......................................................................................................................... 4 Article 7 -Interpretations and Addenda ........................................................................................................... 4 Article 8 -Bid Security ..................................................................................................................................... 4 Article 9 -Contract Times ................................................................................................................................ 5 Article 10 -Liquidated Damages ...................................................................................................................... 5 Article 11 -Substitute and "Or-Equal" Items ................................................................................................... 5 Article 12 -Subcontractors, Suppliers and Others ........................................................................................... 5 Article 13 -Preparation of Bid .......................................................................................................................... 6 Article 14 -Basis of Bid; Comparison of Bids ................................................................................................. 7 Article 15 -Submittal of Bid ............................................................................................................................ 7 Article 16-Modification and Withdrawal of Bid ............................................................................................ 8 Article 17 -Opening of Bids ............................................................................................................................. 8 Article 18 -Bids to Remain Subject to Acceptance ......................................................................................... 8 Article 19 -Evaluation of Bids and Award of Contract.. ................................................................................. 8 Article 20 -Bonds and Insurance .................................................................................................................... 10 Article 21 -Signing of Agreement. ................................................................................................................. 10 EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Pagei 021819a HC BOC Page 142 ARTICLE 1 -DEFINED TERMS 1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below: A. Issuing Office -The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered. ARTICLE 2 -COPIES OF BIDDING DOCUMENTS 2 .01 Complete sets of the Bidding Documents in the number and for the deposit sum, if any, stated in the advertisement or invitation to bid may be obtained from the Issuing Office. The deposit will be non-refundable. 2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer/ Architect assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. 2.03 Owner and Engineer/Architect, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use. ARTICLE 3 -QUALIFICATIONS OF BIDDERS 3.01 To demonstrate Bidder's qualifications to perform the Work, within five days of Owner's request, Bidder shall submit a) written evidence such as financial data, previous experience, present commitments, and b) the following additional information: A. Evidence of Bidder's authority to do business in the state where the Project is located. B. Bidder's state or other contractor license number, if applicable. C . Subcontractor and Supplier qualification information; coordinate with provisions of Article 12 of these Instructions, "Subcontractors, Suppliers, and Others." D. Other required information regarding qualifications. E. A Bidder's failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract. EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page I of 10 021819a HC BOC Page 143 3.02 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder's qualifications. 3.03 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's representations and certifications. ARTICLE 4 -SITE AND OTHER AREAS; EXISTING SITE CONDITIONS;EXAMINA TION OF SITE; OWNER'S SAFETY PROGRAM; OTHER WORK AT THE SITE 4.01 Site and Other Areas A. The Site is identified in the Bidding Documents. By definition , the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor. 4.02 Existing Site Conditions A. Subsurface and Physical Conditions; Hazardous Environmental Conditions 1. The Supplementary Conditions identify: a. those reports known to Owner of explorations and tests of subsurface conditions at or adjacent to the Site. b. those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities). c. reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site. d. Technical Data contained in such reports and drawings . 2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings. 3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article I of the General Conditions will apply. EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 2 of 10 021819a HC BOC Page 144 ARTICLE 5 -BIDDER'S REPRESENTATIONS 5.01 It is the responsibility of each Bidder before submitting a Bid to: A. examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding Documents; B . visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work; C . become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost , progress, and performance of the Work; D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities) that have been identified in Paragraph 4 .02 of the Supplementary Conditions as containing reliable "technical data," and (2) reports and drawings of Hazardous Environmental Conditions, if any, at the Site that have been identified in the Paragraph 4 .06 of the Supplementary Conditions as containing reliable "technical data"; E. consider the information known to Bidder; information commonly known to. contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods , techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder's safety precautions and programs; F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents; G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents ; H. promptly give Engineer written notice of all conflicts , errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer/Architect is acceptable to Bidder; and I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work. EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page3 of 10 021819a HC BOC Page 145 5.02 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences , and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities , and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work. ARTICLE 6 -PRE-BID CONFERENCE 6.01 A pre-Bid conference will be held at the time and location stated in the invitation or advertisement to bid. Representatives of Owner and Engineer/ Architect will be present to discuss the Project. Bidders are encouraged to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such Addenda as Engineer/ Architect considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective. ARTICLE 7 -INTERPRETATIONS AND ADDENDA 7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Questions received less than seven days prior to the date for opening of Bids may not be answered . Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. 7 .02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents. ARTICLE 8 -BID SECURITY 8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 100 percent of Bidder's maximum Bid price (determined by adding the base bid and all alternates) and in the form of a certified check, bank money order, or a Bid bond (on the form included in the Bidding Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and 6.02 of the General Conditions . 8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page4 of IO 021819a HC BOC Page 146 that Bidder will be forfeited. Such forfeiture shall be Owner 's exclusive remedy if Bidder defaults. 8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released. ARTICLE 9 -CONTRACT TIMES 9.01 The number of days within which, or the dates by which , the Work is to be substantially completed and ready for final payment are set forth in the Agreement. ARTICLE 10 -LIQUIDATED DAMAGES 10 .01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion , or completion of the Work in readiness for final payment, are set forth in the Agreement. ARTICLE 11 -SUBSTITUTE AND "OR-EQUAL" ITEMS 11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, and those "or-equal" or substitute or materials and equipment subsequently approved by Engineer prior to the submittal of Bids and identified by Addendum. No item of material or equipment will be considered by Engineer as an "or-equal" or substitute unless written request for approval has been submitted by Bidder and has been received by Engineer at least 15 days prior to the date for receipt of Bids. Each such request shall comply with the requirements of Paragraphs 7.04 and 7.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer 's decision of approval or disapproval of a proposed item will be final. If Engineer approves any such proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner. 11.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor will furnish the material s and equipment specified or described in the Bidding Documents , as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of "or-equal" or substitution requests are made at Bidder's sole risk . ARTICLE 12 -SUBCONTRACTORS, SUPPLIERS, AND OTHERS 12.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or entities for the performance of the Work if required by the Bidding Documents (most commonly in the Specifications) to do so . If a prospective Bidder objects to retaining any such EJCDC C-200 Sugges ted Instructions to Bidders for Co nstruction Contracts Copy ri ght © 2007 National Society of Professional Engin eers for EJCDC. All rights reserved. Page 5 of IO 021819a HC BOC Page 147 Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid. 12.02 Subsequent to the submittal of the Bid , Owner may not require the Successful Bidder or Contractor to retain any Subcontractor, Supplier, or other individual or entity against which Contractor has reasonable objection. 12.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for the following portions of the Work : Demolition, Mechanical , Electrical, Controls, Chiller. If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder shall submit a substitute, Bidder's Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award. 12 .04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual , or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7 .06 of the General Conditions. ARTICLE 13 -PREPARATION OF BID 13.01 The Bid Form is included with the Bidding Documents. A. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein. B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional , and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words "No Bid" or "Not Applicable." 13 .02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign . The corporate address and state of incorporation shall b e shown. EJ CDC C-200 Suggested Instructions to Bidders for Construction Contracts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved . Page 6 of 10 021819a HC BOC Page 148 13.03 A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown. 13.04 A Bid by an individual shall show the Bidder's name and official address. 13.05 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown. 13. 06 All names shall be printed in ink below the signatures. 13 .07 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form. 13.08 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown. 13.09 The Bid shall contain evidence of Bidder's authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder's state contractor license number, if any, shall also be shown on the Bid Form. ARTICLE 14 -BASIS OF BID 14.01 Base Bid with Alternates A. Bidders shall submit a Bid on a lump sum basis for the base Bid and include a separate price for each alternate described in the Bidding Documents and as provided for in the Bid Form. The price for each alternate will be the amount added to or deleted from the base Bid if Owner selects the alternate. B. In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form. ARTICLE 15 -SUBMITTAL OF BID 15 .01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required , the Bid Bond Form . The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 7 of the Bid Form. 15.02 A Bid shall be received no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope EJCDC C-200 Suggested lnstructions to Bidders for Construction Contracts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page7 of IO 021819a HC BOC Page 149 containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation "BID ENCLOSED." A mailed Bid shall be addressed to Ms . Renea Warren-Ford Purchasing Specialist. Harnett County Finance. 420 McKinney Parkway, Lillington. NC 27546. 15.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened. ARTICLE 16-MODIFICATION AND WITHDRAWAL OF BID 16.01 A Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids . Upon receipt of such notice, the unopened Bid will be returned to the Bidder. 16 .02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 16.01 and submit a new Bid prior to the date and time for the opening of Bids. 16.03 If within 72 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work. ARTICLE 17 -OPENING OF BIDS 17.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and , unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates , if any, will be made available to Bidders after the opening of Bids. ARTICLE 18-BIDS TO REMAIN SUBJECT TO ACCEPTANCE 18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period. ARTICLE 19 -EVALUATION OF BIDS AND A WARD OF CONTRACT 19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner EJCDC C-200 Suggested Instructions to Bidden for Construction Contracts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. · Page8 of 10 021819a HC BOC Page 150 will reject the Bid as nonresponsive; provided that Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work. 19.02 If Owner awards the contract for the Work, such award shall be to the responsible Bidder submitting the lowest responsive Bid. 19 .03 Evaluation of Bids A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements , and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award. B. In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form. To determine the Bid prices for purposes of comparison, Owner shall announce to all bidders a "Base Bid plus alternates" budget after receiving all Bids, but prior to opening them. For comparison purposes alternates will be accepted, following the order of priority established in the Bid Form, until doing so would cause the budget to be exceeded. After determination of the Successful Bidder based on this comparative process and on the responsiveness, responsibility, and other factors set forth in these Instructions, the award may be made to said Successful Bidder on its base Bid and any combination of its additive alternate Bids for which Owner determines funds will be available at the time of award. C. Bid prices will be compared after adjusting for differences in time of Substantial Completion (total number of calendar days to substantially complete the Work) designated by Bidders. The adjusting amount will be determined at the rate set forth in the Agreement for liquidated damages for failing to achieve Substantial Completion, or such other amount that Owner has designated in the Bid Form. 1. The method for calculating the lowest bid for comparison will be the summation of the Bid price shown in the Bid Form plus the product of the Bidder-specified time of Substantial Completion (in calendar days) times the rate for liquidated damages (in dollars per day). 2. This procedure is only used to determine the lowest bid for comparison and contractor selection purposes. The Contract Price for compensation and payment purposes remains the Bid price shown in the Bid Form . 19.04 In evaluating whether a Bidder is responsible , Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents. 19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications , and financial ability of Bidders and any proposed Subcontractors or Suppliers. EJCDC C-200 Suggested Instructions to Bidders for Construction Contra cts Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page9 of 10 021819a HC BOC Page 151 ARTICLE 20 -BONDS AND INSURANCE 20.01 Article 6 of the General Conditions , as may be modified by the Supplementary Conditions, sets forth Owner's requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the Agreement (executed by Successful Bidder) to Owner, it shall be accompanied by required bonds and insurance documentation. ARTICLE 21 -SIGNING OF AGREEMENT 21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder shall execute and deliver the required number of counterparts of the Agreement (and any bonds and insurance documentation required to be delivered by the Contract Documents) to Owner. Within ten days thereafter, Owner shall deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions. EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts Copyright © 2007 National Society of Professional Engineers for EJ CDC. All rights reserved. Page 10 of 10 021819a HC BOC Page 152 Notice to Proceed Date: ------- Project: Shawtown Building Renovation Owner: County of Harnett Owner's Contract No.: Contract: Shawtown Building Renovation Engineer's Project No.: 2018-009 Contractor: Southeastern Construction of Bui es Creek, LLC Contractor's Address: [ send Certified Mail, Return Receipt Requested) PO Box 157 Buies Creek, NC 27506 You are notified that the Contract Times under the above Contract will commence to run on _______ . On or before that date, you are to start performing your obligations under the Contract Documents. In accordance with Article 4 of the Agreement, the number of days to achieve Substantial Completion is 75, and the number of days to achieve readiness for final payment is 90. Before you may start any Work at the Site, Paragraph 2.01.B of the General Conditions provides that you and Owner must each deliver to the other (with copies to Engineer and other identified additional insureds and loss payees) certificates of insurance which each is required to purchase and maintain in accordance with the Contract Documents. Also, before you may start any Work at the Site, you must: Contractor Authorized Signature Title Date Copy to Engineer County of Harnett, NC Owner Given b : Authorized Signature Paula K. Stewart, County Manager Title Date EJCDC C-550 Notice to Proceed Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page 1 of 1 021819a HC BOC Page 153 APPROVAL BY ATTORNEY This fa to certify that Chr, i~ Jd · IJli/ Attorney fo,c Harnett County has ex,rn;ned the for~e~aod bond and he<eby ce,tifies that the same ~7,pe, 1/: fonn. / Date P-4~ CountyAttorney APPROVAL BY FINANCE OFFICER This instrument has been pre-audited in accordance with the Local Government Budget and Fiscal Control Act. Date: l-30 .. .2.o,a --~~--~..,,,---l-------- APP -I 021819a HC BOC Page 154 PERFORMANCE BOND Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): Southeastern Construction ofBuies Creek, LLC PO Box 157 Buies Creek, NC 27506 OWNER (Name and Address): County of Harnett 420 McKinney Parkway Lillington, NC 27546 CONTRACT Effective Date of Agreement: Amount: Description (Name and Location): BOND Bond Number: Date (Not earlier than Effective Date of Agreement): Amount: Modifications to this Bond Form: SURETY (Name, and Address of Principal Place of Business): Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Performance Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL SURETY ~~~~<--~ (Seal) Contractor's Na and Corporate Seal ' ----------------(Seal) Surety's Name and Corporate Seal By: By: Signature (Attach Power of Attorney) Print Na~~ ' Print Name Attest: Title ~ ~~ Title Attest: Signature S ature vf Title Title EJCDC C-610 Performance Bond Prepared by the Engineers Joint Contract Documents Committee. Pagel of 4 021819a HC BOC Page 155 EJCDC C-610 Performance Bond Prepared by the Engineers Joint Contract Documents Committee. Page 2 of 4 021819a HC BOC Page 156 Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to Owner for the performance of the Contract, which is incorporated herein by reference . l . If Contractor performs the Contract, Surety and Contractor have no obligation under this Bond, except to participate in conferences as provided in Paragraph 2.1 . 2. If there is no Owner Default, Surety's obligation under this Bond shall arise after: 2. I Owner has notified Contractor and Surety, at the addresses described in Paragraph 9 below, that Owner is considering declaring a Contractor Default and has requested and attempted to arrange a conference with Contractor and Surety to be held not later than 15 days after receipt of such notice to discuss methods of performing the Contract. If Owner, Contractor, and Surety agree, Contractor shall be allowed a reasonable time to perform the Contract, but such an agreement shall not waive Owner's right, if any, subsequently to declare a Contractor Default; and 2.2 Owner has declared a Contractor Default and formally terminated Contractor's right to complete the Contract. Such Contractor Default shall not be declared earlier than 20 days after Contractor and Surety have received notice as provided in Paragraph 2.1; and 2.3 Owner has agreed to pay the Balance of the Contract Price to: 1. Surety in accordance with the terms of the Contract; or 2 . Another contractor selected pursuant to Paragraph 3.3 to perform the Contract. 3. When Owner has satisfied the conditions of Paragraph 2, Surety shall promptly, and at Surety's expense, take one of the following actions: 3.1 Arrange for Contractor, with consent of Owner, to perform and complete the Contract; or 3.2 Undertake to perform and complete the Contract itself, through its agents or through independent contractors; or 3.3 Obtain bids or negotiated proposals from qualified contractors acceptable to Owner for a contract for performance and completion of the Contract , arrange for a contract to be prepared for execution by Owner and contractor selected with Owner 's concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Contract, and pay to Owner the amount of damages as described in Paragraph 5 in excess of the Balance of the Contract Price incurred by Owner resulting from Contractor Default; or 3.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor, and with reasonable promptness under the circumstances: 1. After investigation , determine the amount for which it may be liable to Owner and, as soon as practicable after the amount is determined, tender payment therefor to Owner; or 2. Deny liability in whole or in part and notify Owner citing reasons therefor. 4 . If Surety doe s not proceed as provided in Paragraph 3 with reasonable promptness, Surety shall be deemed to be in default on this Bond 15 days after receipt of an additional written notice from Owner to Surety demanding that Surety perform its obligations under this Bond, and Owner shall be entitled to enforce any remedy available to Owner. If Surety proceeds as provided in Paragraph 3.4, and Owner refuses the payment tendered or Surety has denied liability, in whole or in part, without further notice Owner shall be entitled to enforce any remedy available to Owner. 5. After Owner has terminated Contractor 's right to complete the Contract, and if Surety elects to act under Paragraph 3.1, 3.2, or 3.3 above , then the responsibilities of Surety to Owner shall not be greater than those of Contractor under the Contract, and the responsibilities of Owner to Surety shall not be greater than those of Owner under the Contract. To the limit of the amount of this Bond , but subject to commitment by Owner of the Balance of the Contract Price to mitigation of costs and damages on the Contract, Surety is obligated without duplication for: EJCDC C-610 Performance Bond Prepared by the Engineers Joint Contract Documents Committee. Page3of 4 021819a HC BOC Page 157 5 .1 The responsibilities of Contractor for correction of defective Work and completion of the Contract; 5.2 Additional legal, design professional, and delay costs resulting from Contractor's Default, and resulting from the actions of or failure to act of Surety under Paragraph 3; and 5.3 Liquidated damages, or if no liquidated damages are specified in the Contract, actual damages caused by delayed performance or non-performance of Contractor. 6. Surety shall not be liable to Owner or others for obligations of Contractor that are unrelated to the Contract , and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than Owner or its heirs, executors , administrators, or successors. 7. Surety hereby waives notice of any change , including changes of time, to Contract or to related subcontracts , purchase orders, and other obligations. 8. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the Work or part of the Work is located, and shall be instituted within two years after Contractor Default or within two years after Contractor ceased working or within two years after Surety refuses or · fails to perform its obligations under this Bond, whichever · occurs first. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 9. Notice to Surety, Owner, or Contractor shall be mailed or delivered to the address shown on the signature page. 10. When this Bond has been furnished to comply with a statutory requirement in the location where the Contract was to be performed, any provision in this Bond conflicting with said statutory requirement shall be deemed deleted herefrom and provisions conforming to such statutory requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 11. Definitions. 11.1 Balance of the Contract Price: The total amount payable by Owner to Contractor under the Contract after all proper adjustments have been made, including allowance to Contractor of any amounts received or to be received by Owner in settlement of insurance or other Claims for damages to which Contractor is entitled, reduced by all valid and proper payments made to or on behalf of Contractor under the Contract. 11 .2 Contract: The agreement between Owner and Contractor identified on the signature page, including all Contract Documents and changes thereto. 11.3 Contractor Default: Failure of Contractor, which has neither been remedied nor waived, to perform or otherwise to comply with the terms of the Contract. 11.4 Owner Default: Failure of Owner, which has neither been remedied nor waived, to pay Contractor as required by the Contract or to perform and complete or otherwise comply with the other terms thereof. FOR INFORMATION ONLY -(Name, Address ar.zd Telephone) Surety Agency or Broker: Owner's Re resentative (En ineer or other ar : Ellin on Desi EJCDC C-610 Performance Bond Prepared by the Engineers Joint Contract Documents Committee . Page 4of4 021819a HC BOC Page 158 PAYMENT BOND Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): Southeastern Construction of Bui es Creek, LLC PO Box 157 Buies Creek, NC 27506 OWNER (Name and Address): County of Hamett 420 McKinney Parkway Lillington, NC 27546 CONTRACT Effective Date of Agreement: Amount: Description (Name and Location): BOND Bond Number: Date (Not earlier than Effective Date of Agreement):· Amount: Modifications to this Bond Form: SURETY (Name, and Address of Principal Place of Business): Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Paymerit Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL fu.t.~s:\~S:::~~' Contractor's ame and Corporate Seal By: [). M~~ Si Attest: Signature vf Title (Seal) SURETY ---------------(Seal) Surety's Name and Corporate Seal By: Signature (Attach Power of Attorney) Print Name Title Attest: Signature Title Note: Provide execution by additional parties, such as joint venturers, if necessary. EJCDC C-61S Payment Bond Prepared by the Engineers Joint Contract Documents Committee. Pa e 1 of 4 021819a HC BOC Page 159 EJCDC C-615 Payment Bond Prepared by the Engineers Joint Contract Documents Committee. Pa e 2 of 4 021819a HC BOC Page 160 1. Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to Owner to pay for labor, materials, and equipment furnished by Claimants for use in the performance of the Contract, which is incorporated herein by reference. 2 . With respect to Owner, this obligation shall be null and void if Contractor: 2.1 Promptly makes payment, directly or indirectly, for all sums due Claimants, and 2.2 Defends, indemnifies , and holds harmless Owner from all claims, demands, liens, or suits alleging non-payment by Contractor by any person or entity who furnished labor, materials, or equipment for use in the performance of the Contract, provided Owner has promptly notified Contractor and Surety (at the addresses described in Paragraph 12) of any claims, demands, liens, or suits and tendered defense of such claims, demands, liens, or suits to Contractor and Surety, and provided there is no Owner Default. 3. With respect to Claimants, this obligation shall be null and void if Contractor promptly makes payment, directly or indirectly, for all sums due . 4. Surety shall have no obligation to Claimants under this Bond until : 4.1 Claimants who are employed by or have a direct contract with Contractor have given notice to Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to Owner, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim. 4.2 Claimants who do not have a direct contract with Contractor: 1. Have furnished written notice to Contractor and sent a copy, or notice thereof, to Owner, within 90 days after having last performed labor or last furnished materials or equipment included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials or equipment were furnished or supplied, or for whom the labor was done or performed; and 2. Have either received a rejection in whole or in part from Contractor, or not received within 30 days of furnishing the above notice any communication from Contractor by which Contractor had indicated the claim will be paid directly or indirectly; and 3. Not having been paid within the above 30 days, have sent a written notice to Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to Owner, stating that a claim is being made under this Bond and enclosing a copy of the previous written notice furnished to Contractor. 5. If a notice by a Claimant required by Paragraph 4 is provided by Owner to Contractor or to Surety, that is sufficient compliance. 6. When a Claimant has satisfied the conditions of Paragraph 4, the Surety shall promptly and at Surety's expense take the following actions: 6.1 Send an answer to that Claimant, with a copy to Owner, within 45 days after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed. 6.2 Pay or arrange for payment of any undisputed amounts. 7. Surety 's total obligation shall not exceed the amount of this Bond, and the amount of this Bond shall be credited for any payments made in good faith by Surety. 8. A.mounts owed by Owner to Contractor under the Contract shall be used for the performance of the Contract and to satisfy claims, if any, under any performance bond . By Contractor furnishing and Owner accepting this Bond, they agree that all funds earned by Contractor in the performance of the Contract are dedicated to satisfy obligations of Contractor and Surety under this Bond, subject to Owner's priority to use the funds for the completion of the Work. EJCDC C-615 Payment Bond Prepared by the Engineers Joint Contract Documents Committee. Pa e 3 of 4 021819a HC BOC Page 161 9. Surety shall not be liable to Owner, Claimants, or others for obligations of Contractor that are unrelated to the Contract. Owner shall not be liable for payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligations to make payments to, give notices on behalf of, or otherwise have obligations to Claimants under this Bond. I 0. Surety hereby waives notice of any change, including changes of time, to the Contract or to related subcontracts, purchase orders, and other obligations. 11. No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent jurisdiction in the location in which the Work or part of the Work is located or after the expiration of one year from the date (I) on which the Claimant gave the notice required by Paragraph 4.1 or Paragraph 4.2.3, or (2) on which the last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Contract, whichever of (1) or (2) first occurs. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12. Notice to Surety, Owner, or Contractor shall be mailed or delivered to the addresses shown on the signature page. Actual receipt of notice by Surety, Owner, or Contractor, however accomplished, shall be sufficient compliance as of the date received at the address shown on the signature page. 13. When this Bond has been furnished to comply with a statutory requirement in the location where the Contract was to be performed, any provision in this Bond conflicting with said statutory requirement shall be deemed deleted herefrom and provisions conforming to such statutory requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory Bond and not as a common law bond. 14. Upon request of any person or entity appearing to be a potential beneficiary of this Bond, Contractor shall promptly furnish a copy of this Bond or shall permit a copy to be made. 15. Definitions 15.1 Claimant: An individual or entity having a direct contract with Contractor, or with a first-tier subcontractor of Contractor, to furnish labor, materials, or equipment for use in the performance of the Contract. The intent of this Bond shall be to include without limitation in the terms "labor, materials or equipment" that part of water, gas, power, light, heat, oil, gasoline, telephone service, or rental equipment used in the Contract, architectural and engineering services required for performance of the Work of Contractor and Contractor's subcontractors, and all other items for which a mechanic's lien may be asserted in the jurisdiction where the labor, materials, or equipment were furnished. 15.2 Contract: The agreement between Owner and Contractor identified on the signature page, including all Contract Documents and changes thereto. 15.3 Owner Default: Failure of Owner, which has neither been remedied nor waived, to pay Contractor as required by the Contract, or to perform and complete or otherwise comply with the other terms thereof. FOR INFORMATION ONLY -(Name, Address, and Telephone) Surety Agency or Broker: Owner's Re resentative En ·neer or other): Ellin on Desi , PLLC EJCDC C-615 Payment Bond Prepared by the Engineers Joint Contract Documents Committee. Pa e 4 of 4 021819a HC BOC Page 162 PROCEDURE FOR REPORTING NORTH CAROLINA SALES TAX EXPENDITURE I . The following procedure in handling the North Carolina Sales Tax is applicable to this project. Contractors shall comply fully with the requirements outlines hereinafter, in order that the Owner may recover the amount of the tax permitted under the law . 2. I It shall be the Contractor's responsibility to furnish the Owner documentary evidence showing the materials used and sales tax paid by the Contractor and each of his subcontractors. 2.2 The documentary evidence shall consist of a certified statement, by the Contractor and each of his subcontractors individually, showing total purchases of materials from each separate vendor and total sales taxes paid each vendor. The certified statement must show the invoice number, or numbers, covered and inclusive dates of such invoices. 2.3 Materials used from Contractor's or subcontractor's warehouse stock shall be shown in a certified statement at warehouse stock prices. 2.4 The Contractor shall not be required to certify the subcontractor's statements. 2.5 The documentary evidence to be furnished to Owners eligible for sales or use tax refunds covers sales and/or use taxes paid on building materials used by Contractors and subcontractors in the performance of Contracts with churches, orphanages, hospitals not operated for profits, educational institutions not operated for profit and other charitable or religious institutions or organizations not operated for profit and incorporated cities, towns and counties in this State. The documentary evidence is to be submitted to the above- named institutions , organizations, and governmental units to be included in claims for refunds provided by G.S. 105.164.14 and is to include the purchases ofbuilding materials, supplies, fixtures and equipment which become a part of or annexed to buildings or structures being erected, altered or repaired under the contracts with such institutions, organizations or governmental units. 3. The Contractor to whom an award is made on this project will be required to follow the procedure outlined above. 4. The Contractor is advised that all requests for payment, partial or final , for work completed under this Contract must include a sales tax report submitted in accordance with the procedures outlined above. TAX-I 021819a HC BOC Page 163 Change Order No. __ _ Date of Issuance: Effective Date: ------------ Project: Shawtown Building 1? Pnnv<>tinn Owner's Contract No.: I Owner: County of Harnett Contract: Southeastern Construction ofBuies Creek, LLC Date of Contract: Contractor: Engineer's Project No.: 2018-009 The Contract Documents are modified as follows upon execution of this Change Order: Description: Attachments (list documents supporting change): CHANGE IN CONTRACT PRICE: Original Contract Price: $ _________ _ [Increase] [Decrease] from previously approved Change Orders No. __ to No. __ : $. _________ _ Contract Price prior to this Change Order: $ ______ _ [Increase] [Decrease] of this Change Order: $ ______ _ CHANGE IN CONTRACT TIMES: Original Contract Times: D Working days D Calendar days Substantial completion (days or date): ____ _ Ready for final payment (days or date): ____ _ [Increase] [Decrease] from previously approved Change Orders No. to No. __ Substantial completion ( days): _______ _ Ready for final payment (days): ______ _ Contract Times prior to this Change Order: Substantial completion (days or date): ____ _ Ready for final payment (days or date): ____ _ [Increase] [Decrease] of this Change Order: Substantial completion ( days or date): ____ _ Ready for final payment (days or date): ____ _ Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (days or date): ____ _ $ Ready for final payment (days or date): ____ _ RECOMMENDED: ACCEPTED: ACCEPTED: By: By: _______ _ Engineer (Authorized Signature) Owner (Authorized Signature) Date: Date: ________ _ Approved by Funding Agency (if applicable): EJCDC C-941 Change Order By:---------- Contractor (Authorized Signature) Date: ________ _ Date: ________ _ Prepared by the Engineers Joint Contract Documents Committee and endorsed by th e Construction Specifications Institute. Page I of2 021819a HC BOC Page 164 A. GENERAL INFORMATION Change Order Instructions This document was developed to provide a unifonn fonnat for handling contract changes that affect Contract Price or Contract Times . Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer nonnally initiates the fonn, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the fonn , all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the fonnalization of a negotiated agreement for a previously perfonned change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. EJCDC C-941 Change Order Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page2 of 2 021819a HC BOC Page 165 Certificate of Substantial Completion Project: Shawtown Building Renovation Owner: County of Hamett, NC Owner's Contract No.: Contract: Shawtown Building Renovation Engineer's Project No.: 2018-009 This [tentative] [defmitive] Certificate of Substantial Completion applies to: D All Work under the Contract Documents: D The following specified portions of the Work: Date of Substantial Completion The Work to which this Certificate applies has been inspected by authorized representatives of Owner, Contractor, and Engineer, and found to be substantially complete. The Date of Substantial Completion of the Project or portion thereof designated above is hereby declared and is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below. A definitive list of items to be completed or corrected is attached hereto. This list may not be all- inclusive, and the failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. The responsibilities between Owner and Contractor for security, operation, safety, maintenance, heat, utilities, insurance and warranties shall be as provided in the Contract Documents except as amended as follows: D Amended Responsibilities D Not Amended Owner's Amended Responsibilities: Contractor's Amended Responsibilities: EJCDC C-625 Certificate of Substantial Completion Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page 1 of2 021819a HC BOC Page 166 The following documents are attached to and made part of this Certificate: This Certificate does not constitute an acceptance of Work not in accordance with the Contract Documents nor is it a release of Contractor's obligation to complete the Work in accordance with the Contract Documents. Executed by Engineer Date Accepted by Contractor Date Accepted by Owner Date EJCDC C-625 Certificate of Substantial Completion Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page2 of2 021819a HC BOC Page 167 ADVERTISEMENT Notice to Bidders Separate sealed bids, subject to the conditions herein, will be received until 2:00 PM., November 15, 2018 , at Hamett County Finance Department, 420 McKinney Parkway, PO Box 760 Lillington, NC 27546, and then opened and publicly read for furnishing all labor and materials and performing all work connected with: Shawtown School Bldg Renovation , as indicated in the plans specifications Project Number 2018-009, date: July 2018. The project shall consist of furnishing all labor, materials and equipment and performing all work required to satisfactorily complete the Shawtown School Building project. Work includes demolition and renovation of structure at 645 Shawtown Road , Lillington, NC 27546. Bid Forms, Plans, Specifications and Contract Documents may be examined at Harnett County General Services 200 Alexander Drive, Lillington, NC 27546; In order to be considered a bona-fide BIDDER, you must register as a bona-fide BIDDER and purchase BID documents. To become a bona-fide BIDDER please send an email to bblinson@harn ett.org containing the following text in the body: "I would like to become a bona-fide BIDDER for the Shawtown School Bldg Renovation (Project# 2018-009)." A registration form will be emailed. Complete the registration form and email to bblinson@ham e tt.org. Upon registering, bidders will be given the opportunity to receive BID documents using one or both the methods below (further instructions will be provided upon registering): 1) ELECTRONIC DOWNLOAD (PDF) -Fee: None 2) HARD COPY (PAPER via first class US MAIL) -Fee: $50.00 Each bid must be accompanied by a Bid Bond, a deposit of cash or certified check payable to the County of Hamett, and drawn on some bank or trust company authorized to do business in the State of North Carolina, for an amount equal to 5% of the total base bid, as a guarantee that the bid is accepted, the required Contract will be executed and the required Performance Bond and Payment Bond furnished within fifteen (15) days after written notice for formal award of Contract. Envelopes containing proposals must be sealed, addressed to Ms . Renea Warren-Ford, Procurement, Hamett County Finance Department, 420 McKinney Pkwy, Lillington, NC 27546, and marked on the envelope as follows : "SHA WTOWN SCHOOL BUILDING RENOVATION" Hamett County prohibits di scrimination in any manner on the basis of race, color, creed, national origin, sex, age or handicap or sexual orientation and will pursue an affirmative policy of 021819a HC BOC Page 168 fostering , promoting, and conducting business with women and minority-owned business enterprises. Neither the Owner nor the Engineer/Architect will be responsible for full or partial sets of Contract Documents, including any addendum, obtained from any other source. County of Harnett reserves the right to reject any or all bids and any part of a bid, and to waive informalities and technicalities in the bids. Barry A. Blevins, General Services Director 021819a HC BOC Page 169 SNIPES INSURANCE SERVICE, INC PO BOX 1165 DUNN, NC 28335 Phone: 910-892-2121 910-892-5228 SOUTHEASTERN CONSTRUCTIO BOIES CREEK, LLC POBOX157 BOIES CREEK, NC 27506 ltm# 4111 2 7 Eff Date Tm Type Policy # 02 /1 1/19 NEW BOND B 27956 11 INVOICE NO. ACCOUNT NO. ~OUTH07 Description CSR AW Pm t/Perf Bond Shawt own School Invoice Balance: Invoices are due for payment upon rece i pt or a 1 .5% late charge will be added if not paid within 30 days . 62192 I I DATE 02 /11/2019 Page 1 Amount $14,352.00 $14 ,352.00 021819a HC BOC Page 170 PAYMENT BOND Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable . CONTRACTOR (Name and Address); Southeastern Construction ofBuies Creek, LLC PO Box 157 Buies Creek, NC 27506 OWNER (Name and Address): County of Hamett 420 McKinney Parkway Lillington, NC 27546 CONTRACT SURETY (Name. and Address of Principal Place of Business): T he C i ncinnati Insurance Compan y 6200 S . Gi l more Road Fa irfie ld, O H 45014-5141 Effective Date of Agreement: Feb ruary 1 1 , 2019 Amount: $771,97 0.00 Description (Name and Location): Shawtown School Renovat ions, Lillington, NC BOND Bond Number: B 2795611 Date (Not earlier than Effective Date of Agreement): Februa ry 11, 2 0 19 Amount: $77 1 ,9 70 .00 Modifications to this Bond Form : None .-.. . . . . . . . . ... Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Payment Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL Southeastern C onstructi on of Buies Creek, Contractor's Name and Corporate Seal By: #:t~~ Si tur Jerry D . M i lt on Print Name Preside nt SURETY (Seal) Am y M . Hartley Print Name Power of Attorney Titl e Title sigpatuq · -: · 'i1,-w~Attest Attest: (Seal) Gre6 lues-\-cv- Title Si@Ernre~ Witness . ~/"". Title Note: Provide execution by additional parties, such as joint venturers, if necessary. EJCDC C-615 Payment Boad Prepared by the Engineer, Joint Coatract Docllmellt, CommlUee. Pa elof4 L__ --021819a HC BOC Page 171 021819a HC BOC Page 172 1. Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to Owner to pay for labor, materials, and equipment furnished by Claimants for use in the performance of the Contract, which is incorporated herein by reference. 2 . With respect to Owner, this obligation shall be null and void if Contractor: 2 . l Promptly makes payment, directly or indirectly, for all sums due Claimants, and 2 .2 Defends, indemnifies, and holds harmless Owner from all claims, demands, liens, OT suits alleging non-payment by Contractor by any person or entity who furnished labor, materials, or equipment for use in the performance of the Contract, provided Owner has promptly notified Contractor and Surety (at the addresses described in Paragraph 12) of any claims, demands, liens, or suits and tendered defense of such claims, demands, liens, or suits to Contractor and Surety, and provided there is no Owner Default. 3. With respect to Claimants, this obligation shall be null and void if Contractor promptly makes payment, directly or indirectly, for all sums due. 4. Surety shall have no obligation to Claimants under this Bond wttil: 4.1 Claimants who are employed by or have a direct contract with Contractor have given notice to Surety (at the address described in Paragraph l 2) and sent a copy, or notice thereof, to Owner, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim. 4.2 Claimants who do not have a direct contract with Contractor: I. Have furnished written notice to Contractor and sent a copy, or notice thereof, to Owner, within 90 days after having last performed labor or last furnished materials or equipment included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials or equipment were furnished or supplied, or for whom the labor was done or performed; and 2. Have either received a rejection in whole or in part from Contractor, or not received within 30 days of furnishing the above notice any communication from Contractor by which Contractor had indicated the claim wilJ be paid directly or indirectly; and 3. Not having been paid within the above 30 days, have sent a written notice to Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to Owner, stating that a claim is being made under this Bond and enclosing a copy of the previous written notice furnished to Contractor. 5. If a notice by a Claimant required by Paragraph 4 is provided by Owner to Contractor or to Surety, that is sufficient compliance. 6. When a Claimant has satisfied the conditions of Paragraph 4, the Surety shall promptly and at Surety's expense take the following actions: 6 . J Send an answer to that Claimant, with a copy to Owner, within 45 dnys after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed. 6.2 Pay OT arrange for payment of any undisputed amounts. 7 . Surety's total obligation shall not exceed the amount of this Bond, and the amount o f t hi s B o nd shall be credited for any payments made in good faith by Surety. 8. Amounts owed by Owner to Contractor under the Contract shall be used for the perforn i. , Contract and to satisfy claims, if any, wtder any performance bond. By Contractor furnishing anu 1 , accepting this Bond, they agree that all funds earned by Contractor in the performance of the Contract .. dedicated to satisfy obligations of Contractor and Surety under this Bond, subject to Owner's priority to use the funds for the completion of the Work. EJCDC C-615 Payment Bond Prepared by the Englneen Joint Contract Documeou Committee. Pa t3of4 021819a HC BOC Page 173 9. Surety shall not be liable to Owner, Claimants, or others for obligations of Contractor that are unrelat~ to the Contract. Owner shall not be liable for payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligations to make payments to, give notices on behalf of, or otheiwise have obligations to Claimants under this Bond . l 0. Surety hereby waives notice of any change, including changes of time, to the Contract or to related subcontracts, purchase orders, and other obligations. 11 . No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent jurisdiction in the location in which the Work or part of the Work is located or after the expiration of one year from the date (I) on which the Claimant gave the notice required by Paragraph 4.1 or Paragraph 4.2.3, or (2) on which the last labor or service was perfonned by anyone or the last materials or equipment were furnished by anyone under the Contract, whichever of ( 1) or (2) first occurs. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12. Notice to Surety, Owner, or Contractor shall be mailed or delivered to the addresses shown on the signature page. Actual receipt of notice by Surety, Owner, or Contractor, however accomplished, shall be sufficient compliance as of the date received at the address shown on the signature page. 13. When this Bond has been furnished to comply with a statutory requirement in the location where the Contract was to be performed, any provision in this Bond conflicting with said statutory requirement shall be deemed deleted herefrom and provisions conforming to such statutory requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory Bond and not as a common law bond. 14. Upon request of any person or entity appearing to be a potential beneficiary of this Bon~ Contractor shall promptly furnish a copy of this Bond or shall permit a copy to be made. 15 . Definitions 15.1 Claimant: An individual or entity having a direct contract with Contractor, or with a first-tier subcontractor of Contractor, to furnish labor, materials, or equipment for use in the performance of the Contract. The intent of this Bond shall be to include without limitation in the tenns "labor, materials or equipment'' that part of water, gas, power, light, heat, oil, gasoline, telephone service, or rental equipment used in the Contract, architectural and engineering services required for performance of the Work of Contractor and Contractor's subcontractors, and all other items for which a mechanic's lien may be asserted in the jurisdiction where the labor, materials, or equipment were f'.umished. 15.2 Contract: The agreement between Owner and Contractor identified on the signature page, including all Contract Documents and changes thereto. 15 .3 Owner Default: Failure of Owner, which has neither been remedied nor waived, to pay Contractor as required by the Contract, or to perform and complete or otherwise comply with the other tem1s thereof. FOR INFORMATION ON\Y -(Jvame , Address, and TelepJ,one) _ n n 1l .. , SuretyAgencyorBroker:~ ~~~ r'OPOY-/l~S,~ Owner's Re resentative (En ·neer or other): Ellin n Desi Grou , PLLC F.lC.OC C.-411~ Payment Bond Prepart11 by the Englneen Joint Contract Documents Committee. Pa e4of4 021819a HC BOC Page 174 THE CINCINNATI INSURANCE COMPANY Fairfield, Ohio POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS : That THE CINCINNATI INSURANCE COMPANY, a corporation organized under the laws of th e State of Ohio, and having it s principal office in the City of Fa irfield , Ohio, does hereby constitute and appoint J. Dal Snipes; John D. Snipes, II and/or Amy M. Hartley of Dunn and Raleigh, North Carolina its true and law ful Attorney(s)-in-Fact to sign, execute, seal and deliver on its behalf as Surety, and as its act and deed, any and all bonds, policies, undertakings, or other like instruments, as follows: Any such obligations in the United States , up to Thirty Five Million and No/100 Dollars ($35,000,000.00). This appointment is made under and by authority of the following resolution passed by the Board of Directo rs of sai d Compan y at a meeting held in the principa l office of the Company, a quorum being present and voting, on the 6th day of December, 1958, which reso lution is still in effect: "RESOLVED, that the President or any Vice President be hereby authorized, and empowered to appoint Attorneys-in - Fa ct of the Company to execute any and all bonds, polici es, undertakings, or other like in struments on behalf of the Corporation, and may authorize any officer or any such Attorney-in-Fact to affix th e corporate seal; and may with or without cause modify or revoke any such appointment or au thority. Any such writings so executed by such Attomeys-in- Fact shall be b inding up on the Company as if they had been duly executed and ackn owledged by the regularly elected officers of the Company." This Power of Attorney is signed and sealed by facsimile under and by the authority of th e following Resolution adopted by th e Board of Directors of the Co mpan y at a meeting duly called and held on the 7th day of December, 1973. "RESOLVED, that the si gnature of the President or a Vi ce President and the seal of the Co mpany may be affixed by facsimile on any power of attorney granted, and the signature of the Secretary or Ass istant Secretary and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power of certificate bearing such fa csimile signature and seal shall be valid and binding on th e Company. Any such power so executed and sealed and certified by ce rtificate so executed and sealed shall, with respe ct to any bond or undertaking to which it is attached, continue to be valid and binding on the Company ." IN WITN ES S WHEREOF, THE CINCINNATI INSURANCE COMPANY has cause d the se prese nt s to be se aled with its corporate seal, duly attested by it s Vice President this I" day of October, 2015. STATE OF OHIO ) ss: COUNTY OF BU TLE R ) thi s GIVEN under my hand and sea l of said Comp any at Fa irfield , Ohio. 11th day of February, 2019 BN-1005 ( 10/15) THE CINC INNAT I INSURANCE COMPANY ~~A-J~ Vice Presi dent LLER, Attor ney at Law NOTARY PUBLIC • STATE OF OHIO My commission has no expiration date. Section 147.03 O.R .C. Secretary 021819a HC BOC Page 175 February 18, 2019 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE There are five (5) vacancies on this committee. AGRICULTURE ADVISORY BOARD There is (1) vacancy for a District 5 representative on this Board. BOARD OF HEAL TH There is a vacancy on this board for an engineer position. HARNETT COUNTY REGIONAL JETPORT AGENDA ITEM 6 There are (5) vacancies on this committee (District 1, District 3, District 5 , At Large Member and a Campbell University Representative) HARNETT COUNTY BOARD OF ADJUSTMENT There is one (1) vacancy for alternate members representing District 3. HARNETT COUNTY COMMISSION FOR WOMEN AND YOUTH There is one (1) vacancy on this council. HARNETT COUNTY TOURISM AUTHORITY Ken Adel berg would like to be appointed to fill the unexpired term of John Hockaday with a term expiring June 30, 2021. (A plication attached). HARNETT COUNTY PUBLIC LIBRARY BOARD There is one (1) At-Large vacancy and (I) Anderson Creek Library representative. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE There are three (3) vacancies on this committee . NURSING HOME COMMUNITY ADVISORY COMMITTEE There is (I) vacancy on this committee. NONPROFIT FUNDING COMMITTEE There is one vacancy for a District 4 representative on this committee. Page 1 -Appointments 021819a HC BOC Page 176 APPLICATION TO SERVE ON A BOARD APPOINTED BY 1HE HARNE1T COUNTY BOARD OF COMMISSIONERS NAME: _ ____,.__.,,..o::<......:..---"--"G-JoG..Ll-...a-=--+-----A.--------...------------,-- ADDRESS: __ /_2_5__....../0-'-i.;....,, ·...,.51.a....e.....a.n...,,.~H--~---=---'"'--Y'-'-, ·_v_e. _ __..._,S(F-v_,·,,.-';l:;--=4'~ke. i/C ~§Jo VOTING DISTRICT: (Please check district number in which you live): D District 1, Commissioner McKoy's D District 4, Commissioner Springlc's ~ District 2, Conunissioner Elmore's D District 5, Commissioner Miller's D District 3, Commissioner Penny's TELEPHONE: (HOME) 6/o ~&"7 Z.79° (WORK) 9/1)--l/'I-Zt.33 PRESENT OCCUPATION: _ _..f?t___,Y-__,fn~e.,,.-:.....-_-__ ft ..... 11.-~-~~on;..a.......;Ce~=c.'--k __ a=v_.b:;;;__ __ _ YEARS OF FORMAL EDUCATION: /8 -~~---------------- CMC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HA VE PARTICIPATED: lu1f = {}.:.~::0:.~.~: ~c.!thif.i:p'.!:_v/t~! tplf •••••••••••••••••••••••••••••••••••••••• FOR OFFICE USE ONLY: DATE RECEIVED: ------------------------ DATE FORWARDED TO COUNTY COMMISSIONERS: -------------- 021819a HC BOC Page 177 HARNETT COUNTY NORTH CAROLINA NOTICE OF PUBLIC HEARING Agenda Item __ 7-4---- Hamett County received a request for the closure of certain portions of the following unmaintained rights-of-way: (i) Senter Street between the Northern and Southern Railroad right-of-way and U.S. Highway 401 ; (ii) Betts Street between the Northern and Southern Railroad right-of-way and U.S. Highway 401 ; and (iii) Byrd Street between the northern line of the Betts Street right-of-way and the southern line of the Senter Street right-of-way. North Carolina General Statute § l 53A-241 requires that the Board of Commissioners call a public hearing to hear all interested persons who appear with respect to whether the closure would be detrimental to the public interest or to any individual property rights. A public hearing will be conducted by the Hamett County Board of Commissioners in the Board Room of the County Administration Building located at 420 McKinney Parkway in Lillington, NC at 6 :00 p.m. on Monday, February 18 , 2019. Gordon Springle, Chairman Hamett County Board of Commissioners 01 /22/2019 THE DAILY RECORD: Run Date: Friday, February I5\ 81h & 15th (three successive weeks) (910)893-755 5 www.mydailyrecord.com i Friday, February l, 2019 i The Daily Record, Dunn. N.C. 1 PAGE 78 LEGAL HARNETT COUN'TY NORTH CAROLINA LEGAL NOTICE OF PUBLIC HEARING Harnett County received a request for the closure of certain I portions of the following· unmaintained rights-of-way: (i) Senter S.treet between the Northern and Southern Railroad right-of-way . and U.S. Highway 401 ; (ii) Betts Street between the Northern and I • Southern Railroad right-of-way and U .S. Highway 40j; and (iii) 1 Byrd Street between the northern line of the B~tts Street right•of- way and the southern line of the Senter Street right-of-way. North Carolina General Statute §153A-241 requires that the Board ·1 of Commissioners call a public hearing to hear all interested persons who appear with respect to whether the closure would be detri~ntal to the public interest or to any individual property rights. A public hearing will be conducted by the Harnett County Board of Commissioners in the Board Room of the County Administration Building located at 420 McKinney Parkway in Lillington, NC at 6:00 p.m. on Monday, February 18, 2019. Gordon Springle, Chairman . · ·· Harriett County Board of Commissioners 01/22/2019 2/1 ,8, 1 ~/2019 l l I I 021819a HC BOC Page 178 ~ Harnett IV~r COUNTY LJ_. -N_O __ R __ T_H-CA_R_O_L_I _N_A _________________________________ _ www.harn ett.org A RESOLUTION AND ORDER OF THE HARNETT COUNTY BOARD OF COMMISSIONERS CLOSING CERTAIN PORTIONS OF THE UNMAINTAINED RIGHTS-OF-WAY OF SENTER STREET, BETTS STREET, AND BYRD STREET WHEREAS, Hamett County received a request for the closure of certain portions of the following unmaintained rights-of-way: (i) Senter Street between the Northern and Southern Railroad right-of-way and U.S . Highway 401 ; (ii) Betts Street between the Northern and Southern Railroad right-of-way and U.S. Highway 401 ; and (iii) Byrd Street between the northern line of the Betts Street right-of-way and the southern line of the Senter Street right-of-way; and WHEREAS, the portions of the unmaintained rights-of-way to be closed are the areas within the diagonal lines shown on Exhibit A attached hereto and incorporated herein (the unmaintained rights-of-way described in the first paragraph hereof and the rights-of-way within the diagonal lines shown on Exhibit A are collectively referred to herein as the "Rights-Of-Way"); and WHEREAS, the Rights-Of-Way are not within a city, and the Rights-of-Way are not under the control and supervision of the Department of Transportation ; and WHE REAS , on January 7 , 2019 the Hamett County Board of Commissioners (the "Board") adopted a resolution of intent to close the Rights-Of-Way (the "Initial Resolution"); and WHEREAS, on January 22 , 2019 the Board adopted a revi sed resolution of intent to close the R.ights- Of-Way (the "Revised Re solution") changing the Public Hearing date to 6 PM on February 18, 2019; and WHEREAS, the Board caused a notice of the Public Hearing be published once a week for three successive weeks before the Public Hearing as required by North Carolina G.S. §153A-2 41 ; and WHEREAS , good faith attempts were made to locate the addresses of each adjoinin g property owner to send a copy of the Revised Resolution by regi stered or certified mail a s required by North Carolina G.S. § l 53A-24 l ; a nd WHER EAS, an addres s could not be located for one of the owners of an adjoining property located on US 40 I N , Parcel Identification Number 0654-51 -2521.000, to send a copy of the Revised R esolution by regi stered or certified mail; and WHEREAS, a copy of the Revised Resolution was sent by regi stered or certified mail to all other adjoining property owners; and WHEREAS, a notice of the Public Hearing was prominently posted along the Rights-Of-Way as required by North C arolina G .S. §153A-24 1; and W HER EAS , the Board held a Public Hearing on the Rights-Of-Way closures on February 18, 2019 and heard all interested persons who appeared with re s pect to whether the clos ures would be detrimental to the public interest or to any individual property rights ; and 1 strong roots • new g rowth 021819a HC BOC Page 179 WHEREAS, the Board finds , upon review of the facts and of information received at the Public Hearing, that closing the Rights-Of-Way is not contrary to the public interest and that no individual owning property in the vicinity of the rights-Of-Way will be deprived of reasonable means of ingress and egress to his or her property by the closing the Rights-Of-Way. NOW , THEREFORE, BE IT RESOLVED AND ORDERED by the Hamett County Board of Commissioners that the Board hereby adopts this Resolution and Order pursuant to North Carolina G .S. §153A-241 , permanently closing the Rights-Of-Way. BE IT FURTHER RESOLVED that a certified copy of this Resolution and Order shall be recorded by the Clerk to the Board with the Hamett County Register of Deeds. This Resolution and Order shall be effective upon adoption . Adopted this the 18th day of February, 2019. Gordon Springle, Chairman Hamett County Board of Commissioners Attest: Margaret Regina Wheeler, Clerk to the Board 2 www.harn ett.org 021819a HC BOC Page 180 ,·-I' I i. I ·' · 11u-wos .. -NI-' •~1~-x.!!!_ ffl1"1 Ht,.,;:;. ---i.:-;"-1 Mt:,.,·n:1 •·a ,;o,!>.,'l"-11~, lt"I0/9 Vi>J:.l11.1,01u1 'l1<1tv.~.J I I I I ; . s ·--------_,_ - - --- I I I I I ---· -------,-· ------ / I ! / I ! ""-"'--''-'-------7~~·---.~Q - i ,:,., lei !,. ,o ., ...... 0VOll11YU NHlfU!lOS ON\/ NlJ3H..LllON -+++++H-H I I I I I 111 11 t-H t H-H ++H-H+H-t ++H+H- ·--- ------------ ------· --·--· ----------·--- ,--.... 'I. \ \ .. 021819a HC BOC Page 181 Board Meeting Agenda Item Agenda Item _--4,g.,_ __ _ MEETING DA TE: February 18, 2019 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Zoning Change: Case # PLAN1812-0001 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Landowners/Applicants : Senter V & Others / Mauldin-Watkins Surveying PA; 12.61 +/- acres ; Pin # 0654-62-0649.000; From RA-30 to Commercial Zoning District; US Hwy 401 North; Hector's Creek Township . Development Services staff recommends APPROVAL for the requested rezoning to Commercial. This request is compatible with the Hamett County Land Use Plan and would have an unreasonable impact on the surrounding community because of the existing non residential uses within the area. Additional Information: On February 4th, the Harnett County Planning Board voted unanimously ( 4-0) to recommend approval based on compliance with the County's Land Use plan, compliance with the NW Area Plan, as well as the area's existing nonresidential uses. Several citizens attended the meeting, and 3 spoke in opposition. Their concerns were associated with increased traffic , safety and a loss of privacy to their properties, as well as area li ghts being a possible disturbance. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : C:\Users\gwheeler\AppData\Local\M icrosoft\ Windows\INetCache\Content.Outlook\TPTEQCL V\Senter40 I _ CC agenda form.docx Page I of I 021819a HC BOC Page 182 Harnett COUNTY NORTH CAROi INA REZONING STAFF REPORT Case : PLAN1812-001 Jay Sikes, Mgr. of Planning Services jsikes@harnett.org Phone: (910) 893-7525 Fax: (910) 814-8278 Planning Board: February 4, 2019 County Commissioners: _F_e_b_r_u_a_ryL.._1_8..L_,_2_0_1_9 __ Requesting a Rezoning from RA-30 to Commercial Applicant Information Owner of Record: Name: Faye V. Senter & Elizabeth S. Parsons Address: 2600 Glenwood Ave, Apt 213 City/State/Zip: Raleigh, NC 27608 Property Description PIN(s): 0654-62-0649 Applicant: Name: Mauldin-Watkins Surveying, PA Address: PO Box 444 City/State/Zip: Fuquay Varina, NC 27526 Acreage: 12 .65 ------Address/SR No.: _U.::....S.::........:4-=-0-=-l--=-N.:....:.. __________________________ _ Township: D (01) Anderson Creek D (02) Averasboro D (03) Barbecue D ( 04) Black River Page 1 of 5 D (05) Buckhorn D (06) Duke D (07) Grove ~ (08) Hectors Creek D (09) Johnsonville D (10) Lillington D (11) Neill's Creek D (12) Stewart's Creek D (13) Upper Little River STAFF REPORT 021819a HC BOC Page 183 Services Available Water: cgjPublic (Harnett County) 0Private (Well) D Other: Unverified Sewer: D Public (Harnett County) cg) Private (Septic Tank) D Other: unverified Zonin District Com atibilit Page 2 of 5 Site Description: Site is currently vacant. Surrounding Land Uses: Area land uses consist of residential developments, individual single family lots, and various nonresidential uses. Located directly across Hwy 401 is a 95 acre Industrial site, as well as approximately 9. 5 acres within 10 lots, that are zoned Commercial . Transportation: Annual Daily Traffic Count : rvll,000 on us 401 Site Distances: good Parks & Rec Natural Preserves Bona Fide Farm s Sinole Family Manufactured Homes, Desi gn Regul ated Manufactured Homes Multi -Family Institutional Commercial Services Retail Wholesa le Industrial Manufacturing CURRENT RA-30 X X X X X REQUESTED Commercial X X X X STAFF REPORT 021819a HC BOC Page 184 Land Use Classification Com atibilit Evaluation cg) Yes D No ZONING LAND USE Comm ercial Employ ment Mi x ed Use Parks & Rec X Natural Preserves X Bona Fide Farms X Sinale Familv X Manufactured Homes, Desiqn Reaulated Manufactured Homes Multi-Family X Institutional X X Commercial Service X X Retail X X Wholesale Industrial Manufacturina Future Land Use Map The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The requested zoning change to Commercial will not have a negative impact on the community as it is similar in nature to existing zoning districts and development patterns in this area. cg) Yes D No The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning is compatible with the existing Land Use classification of a Compact Mixed Use, as well as within the Compatib i lity Development Target area . These two designations highlight growing areas of the County that consist of planned residential areas mixed with a variety of nonresidential uses. cg) Yes D No The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested rezoning to Commercial would maintain or enhance the public health, safety, and general welfare due to the area's existing commercial uses as well as the potential site improvements that would be required. D Yes cg) No The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness. REASONING: Due to the si ze of the tract, as well as the close proximity of like districts, this application does not need to be evaluated for Small Scale Rezoning. Suggested Statement-of-Consistency (Staff concludes that ... ) As stated in the evaluation, the requested rezoning to Commercial is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community based on the existing nonresidential uses in this area as well as the County's Land Use Plan designation for this area. Therefore it is recommended that this rezoning request be APPROVED. Page 3 of 5 STAFF REPORT 021819a HC BOC Page 185 Additional Information On February 4th, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility to the County's Land Use Plan, the proposed NW Area Plan, as well as the existing nonresidential uses in this area. Several citizens attended the meeting and three spoke in opposition. Concerns consisted of traffic increasing in an already highly traveled area, development disturbing their privacy and their property's safety, and lights effecting their residences from the future businesses. Site Hwy 401 & Chalybeate Springs store Hwy 401 S street view Site across Hwy 401 Page 4 of 5 STAFF REPORT 021819a HC BOC Page 186 Review Worksheet TRADITIONAL STANDARDS OF REVIEW The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless : D Yes D No A . The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. D Yes D No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. D Yes D No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved .) D Yes D No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. D Yes D No E. The proposed change is in accordance with the comprehensive plan and sound planning practices . 0 GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above findings of fact A-E being found in the affirmative and that the rezoning advances the public interest. 0 DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: D The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. · D There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. D There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) D There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any u se permitted in the proposed change. D The proposed change is not in accordance with the comprehensive plan and sound planning practices . D The proposed change was not found to be reasonable for a small scale rezoning Page 5 of 5 STAFF REPORT 021819a HC BOC Page 187 APPLICATION FOR ZONING CHANGE Harnett Planning Department 108 E. Front Street COUNTY P.O. Box 65, Lillington, NC 27546 NORTH CAROLINA Phone: (910) 893-7525 Fax: (910) 893-2793 Total Fee: J '-( DD, OU Receipt: _ _,_ __________ _ Hearin:e=:: ==;=:p==' Q:v~-~~:o::I~:q:~~6 ~ 00~~'======= Applicant Information :': gfsa,p~n1;~~~MJ Address : ~ ]!}Pr. Zt3 Clty/State/Z~ ~teoa E-mail: Phone: -------------- Fax: Propertv Description PIN(s): 0/61.g.~,;:,.a,o Acreage: !2. (o ( Acres Address/SR No.: LJ5 '10l.tL Directions from Ull-;-:ln-g~to.._n_: ,_,._hJo~;-i~-t1---=a~~-1Y.,~1:fo-.--:l---:V-::-~----:8"'";ci_25_C}j-;,r-11i;_i__,B,-Eltf:-f:--:::5,.....A?:J-N6:S----,...g;.-A-D--- ~O""'N=ffi~t~P,~"'1v""'t:i::r-=...!..-l..u.t'6.U-.L...!....:>~~.L!..!.l,:::L.J,.Zi,<O.;!.M...--::::::!.=~L.-L~~--- Deed Book: ~~-~-6 __ Page : W7 _.Z .... 0,..,..0 ..... 0__ Page : .5"8 5 Plat Book: Existing Zoning: 0 Conservation 0 RA-20M 0 RA-20R 181 RA-30 0 RA-40 D Commercial D Light Industrial D Industrial D Office & lnst'I Attachments Req.!:!_ested Zoning: U Conservation 0 RA-20M 0 RA-20R 0 RA-30 0 RA-40 ~ Commercial 0 Light Industrial 0 Industrial 0 Office & lnst'I Township: 0 (01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black River D (OS) Buckhorn D (06) Duke 0 (07) Grove fgJ (08) Hectors Creek D (09) Johnsonville D (10) LIiiington 0 (11) Neill's Creek D (12) Stewart's Creek D ( 13) Upper Little River • Written description of property from recorded deed • Recorded map of property at scale of not less than one (1) Inch = 200 feet • Explanation of why the zoning change Is requested, addressing applicable portions of Artlde XIV of the Zoning Ordinance Signatures The undersigned applicant hereby certifies that, to the hest of his or her knowledge and belief, all information supplied with this application is true and accurate: ' \.. .I Date Authorized Agent Signature Date Page 1 of 2 APPLICATION FOR ZONING CHANGE 021819a HC BOC Page 188 APPLICATION FOR ZONING CHANGE Harnett Planning Department 108 E. Front Street COUNTY P.O . Box 65, LIiiington, NC 27546 NORTH CAROLINA Phone: (910) 893-7525 Fax : (910) 893-2793 Total Fee : --------------- Receipt: -------------- Permit: ---------------Hearing Date: --------------- Applicant Information =°'~ Address: ~ Pr, Z13 Clty/State/2¥: = Ct,oJ E-mail: Phone: Fax : Propertv Description PIN(s): 0/rff&.i.fil,-~l/'t.o:,o Acreage: 12.·~( Acres Address/SR No.: .~-U$~~..u.U..,..~~---~----,.,---.-------,-------- Dlrectlons from LIiiington: __,fJo~,ir:::t.:...Ud~O=b-1,.._,..""'U'""'f-J_40.:.=;.,.l _:Ti.u...,v:,r.~.___._B..:...A=!61L.-C-&~~ttk:..k'lw.B-'J.EBr4.!.!..l.oE----=~::.!.®=Nu:S,c:;:.w'--+g;=A...,,P~-- Ot:,> fl:f f.e B,,t<'d'.T Deed Book: Plat Book: --'&'"'"':a"'6..__ Page: W7 _.Z...,.o=oo,c__ Page: SS5 Existing Zoning: 0 Conservation 0 RA-20M 0 RA-20R B RA·30 0 RA-40 D Commercial D Light Industrial 0 Industrial D Offlc:e & Inst'l Attachments Re~ested Zoning : D Conservation 0 RA-20M 0 RA-20R 0 RA-30 0 RA-40 ~ Commercial D Light Industrial B Industrial Office & Inst'I Township: D (01) Anderaon Creek 0 (02) Averasboro D (03) Barbecue 0 (04) Black River 0 (05) Buckhorn 0 (06) Duke 0 (07) Grove Ii] (08} Hectors Creek D (09) Johnsonville D (10) LIiiington D (11) Neill's Creek D ( 12) Stewart's Creek D (13) Upper Little River • Written description of property from recorded deed • Recorded map of property at scale of not less than one (1) inch = 200 feet • Explanation of why the zoning change is requested, addressing applicable portions of Article XIV of the Zoning Ordinance Signatures The undersigned applicant hereby certifies that, to the hest of his or her knowledge and belief, all Information supplied with this application is true and accurate: roperty Owner Signature Page 1 of 2 Authorized Agent Signature Date APPLICATION FOR ZONING CHANGE 021819a HC BOC Page 189 APPLICATION FOR ZONING CHANGE Harnett Planning Department 108 E. Front Street COUNTY P.O. Box 65, Lillington, NC 27546 NORTH CAROLINA Phone: (910} 893-7525 Fax: (910) 893-2793 Total Fee: --------------- Receipt: --------------- Permit: ---------------Hearing Date: --------------- Applicant Information e=::•°'si:9-r:~ Address: 'Uoo~ U( lPr. z13 City/State/Zip: ~ ~{pO E-mail: Phone : Fax: Propertv Description PIN(s): ~-Ji_-<YPlfl,coo Acreage: l'Z.,G,{ Acres Address/SR No.: U5 ~'-4_ Directions from Lillington: ~hJo:o::f:%~~~=~:p.:~=~~H::::f:~I ::r;::~~~~8~:tl:55:::&~~il:Li~B:ERf.:~:£:~5~®::*:>:~~~g;=:A:D~===== Deed Book: CRi6 Page: W7 Plat Book: Zooo Page: .58 5 Existing zoning: D Conservation 0 RA-20M 0 RA-20R SRA-30 0 RA-40 0 Commercial 0 Light Industrial B Industria; Office & Inst'! Attachments R~ested Zoning: U Conservation 0 RA-20M 0 RA-20R 0 RA-30 0 RA-40 ll9 Commercial D Light Industrial 0 Industrial D Office & Inst'I Township: D {01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black River D (05) Buckhorn D (06) Duke D (07) Grove ~ (08) Hectors Creek D (09) Johnsonville D (10) LIiiington D (11) Neill's Creek D (12) Stewart's Creek D (13) Upper Little River • Written description of property from recorded deed • Recorded map of property at scale of not less than one (1) Inch == 200 feet • Explanation of why the zoning change Is requested, addressing applicable portions of Article XIV of the Zoning Ordinance Page 1 of 2 APPLICATION FOR ZONING CHANGE 021819a HC BOC Page 190 ~-,.--,_(~ APPLICATION FOR ZONING CHANGE Planning Department 108 E. Front Street Harnett COUNTY P.O . Box 65, Lillington, NC 27546 NORTH CAROLINA Phone: (910) 893-7525 Fax: (910) 893-2793 Total Fee: --------------Receipt: Permit:-------------- Hearing Date: -------------- Applicant Information e=ots~ Address: UC Pr. Zl3 aty/statetz~ ; Cuof E-mail: Phone: Fax: Propertv Description PIN(s): Dl6J-f£-~l/i.a:,o Acreage: l'l·"( Acres Address/SR No.: U5 '1()1._cl_ Directions from Ull-:-ln-g~to'"n-: .......... u..£1:~::::;t1:::;o::h...._,1-:_.j-l,)S:::_._t.1o..,..=-~l-~-:fi:~:::~L!.8""A:ss::~..,.(}i...,.a.....-~-J'l!.A<:L:-i:B::vtr:;;;..1-E-:::~::flc,i~;,w5;::~;g;;:uA-(.);~~~~::-- ON JHEr B,,ortr: Deed Book: "7:a'2 Page: lt,o7 Plat Book: 2000 Page: .5S S: Existing Zoning: 0 Conservation 0 RA-20M 0 RA-20R DIRA-30 0 RA-40 D C.Ommercial D Light Industrial D Industrial D Office & lnst'I Attachments R~ested Zoning: D Conservation 0 RA-20M 0 RA-20R 0 RA-30 0 RA-40 ~ Commercial 0 Light Industrial D Industrial D Office & lnst'I Township: D (01) Anderson Creek 0 (02) Averasboro 0 (03) Barbecue D (04) Black River D {OS) Buckhorn D (06) Duke 0 (07) Grove lgJ (08) Hectors Creek D (09) Johnsonville D (10) LIiiington D (11) Neill's Creek D (12) Stewart's Creek D (13) Upper Little River • Written description of property from recorded deed • Recorded map of property at scale of not less than one (1) inch = 200 feet • Explanation of why the zoning change Is requested, addressing applicable portions of Artlde XIV of the Zoning Ordinance Signatures The undersigned applicant hereby certifies that, to the hest of his or her knowledge and belief, all Information suppllecfwith this application is true and accurate: /1 / ' ~1;. ~ I £-l . w~ 11-1(1-1o P~rtyOwner Page 1 of2 lg ture Date Authorized Agent Signature Date APPLICATION FOR ZONING CHANGE 021819a HC BOC Page 191 Requirements for Consideration The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The follow ing policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: 2.1 The proposal will place all property similarly situated In the area in the same category, or in appropriate complementary categories. 2.2 There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. 2.3 There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) 2.4 There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. 2.5 The proposed change is in accordance with the comprehensive plan and sound planning practices. Page2of 2 APPLICATION FOR ZONING CHANGE 021819a HC BOC Page 192 This property 1s located in the US 401 Employment Corridor, according to the Coun ty's land Use Map. This Employment Mixed Use Corridor classification, as well as the existing and proposed new de11elopment in that area of the County, lend this tract to many commercial uses that will benefit that area by providing additional opportunities for the establishment of businesses providing goods and services that are desirable and necessary for a community as 1t continues to eltpand This commercial proiect would also enhance the County's tax base by mcreasmg the assessed value of this tract while only requiring minimal municipal services Many of the tracts tn this area on the west side of US 401 are currently zoned commercial or industria l. Granting this request would add continuity to the de11elopment of this commercial corridor. 021819a HC BOC Page 193 ... . ~ " i s ------- I ii i ii ; ! ,? -. '; ! I· r 1! i I I: I ii I (! I ,. .. I 1, -~ I I I I I I I I I I I I I I I I f --.!.!:!·"'~'" --*-:H~_J' ""'1'-~ -.~.&Z.t.,.: 0:: w t-rJ '-' z zZ :,: w .15! (/) 8 ~§ "' ~ E .. • o "' 0 ~ (/) z ~-0 0 0:: :J', 0 ::i . $ (/) ~ ~ j~ N ~ I ., « ~w " C) -0 r o:: : er. @~ 8 a::tf; N ~ ~ t!: : w :! N :c •• i ~ .. .. -J .. ~ w ~ ·l < ' i • w 0:: e J ~ z " f ti~ ~ l 6 y, ~ tli ,-... <( .. Is! u 0:: :J ~~ ...J ;: -----------~----····-... -·----------·------.. ·-------.... __ -----· ----- 021819a HC BOC Page 194 5c 1 ,-~-f-"~-c~-~e-o~-:-1----------------------www.harnett.o rg Proposed Zoning Change: Case# PLAN1812-0001 Landowners: Faye V. Senter & Elizabeth S. Parsons Applicants: Mauldin-Watkins Surveying, PA Request : 12.6 acres from RA-30 to Commercial Location : US 401 N.; Hector's Creek Township Pi n : # 0654-62-0649 Meeting Date: February 18, 2019 Statement-of-Consistency The requested rezoning to Commercial is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community based on the existing nonresidential uses as well as the County's Land Use Plan designation for this area. Therefore, the Harnett County Commissioners APPROVE this rezoning request. Gordon Springle, Chairman ATTEST: Margaret Regina Wheeler, Clerk to the Board strong roots • new gro wth strong roots • ne w growth 021819a HC BOC Page 195 July 1, 2018 -June 30, 2019 Front Desk -Check-in Appointments Health Clinics Adult Women Wellness Clinic Harnett County Department of Public Health Activities Summary Jul Aug Sep Oct Nov Dec Jan Feb 964 1197 886 1255 1071 923 1178 4 3 2 2 4 1 2 Care Coordination for Children (CC4C) 241 258 241 150 158 185 210 Child Health -Sick Clinic 75 85 87 127 131 118 175 Child Health -Well Clinic 77 165 115 104 96 71 71 County Employee Health Clinic 138 145 94 145 136 152 190 Familv Plannina 157 168 113 177 144 122 175 Immunizations 171 265 555 1628 370 184 250 Maternity (Prenatal Clinic) 227 184 144 166 221 189 237 OB Care Manaaement (OBCM) 116 122 113 97 75 68 73 Postoartum Home Visits 20 11 11 23 28 18 19 Refer/Repeat Pao 0 0 0 0 0 0 0 STD Services 112 107 77 99 86 81 101 TB Services 178 220 124 153 101 88 124 Welcome Baby Home Visits 22 11 12 23 28 19 21 Total Services 1538 1744 1688 2894 1578 1296 1648 0 ReDortable Disease Cases Tuberculosis 1 0 1 0 0 0 0 HIV -(Quarterly report) 0 0 0 0 0 0 0 AIDS -(Quarterlv report) 0 0 0 0 0 0 0 SYPHILIS -(Quarterly report) 2 0 0 0 0 0 3 OTHER STD's 52 50 32 40 55 21 32 Other (salmonella, campvlobacter, etc) 13 1 2 1 1 5 2 Total Services 68 51 35 41 56 26 37 Health Education Outreach 308 479 256 694 556 359 562 Laboratorv Clients 841 786 505 763 702 649 815 Laboratorv Tests 1346 1347 941 1340 1247 1103 1347 HIV Tests 161 157 90 172 216 114 141 WIC Active ParticiDation 2934 3150 3174 2876 2809 2784 Vital Statistics Births In Countv 49 44 36 55 43 45 43 Births Out of County --111 133 135 144 110 138 113 Deaths 57 72 49 68 67 63 59 Environmental Health # of Improvement Aoos Confirmed 17 24 28 23 28 42 71 Number of Permits Issued 36 41 24 45 31 47 56 Number of Comoletions 41 50 19 54 54 16 34 Number of Existina Permits 52 31 15 35 19 14 34 Repair Permits Issued 3 3 3 11 11 2 5 Permits Denied 0 0 0 1 1 1 0 Food and Lodaina Establishments lnsoect'd/Reinsoected 55 86 66 84 60 68 91 Visits/ Critical Voliations Verfication 59 51 31 45 23 10 32 Private Water Sunnlies Aoolications Received 21 17 7 11 10 5 23 updated 02/07/2019 Agenda Item ___ g...._ __ Mar Apr May Jun h-oTAL AVG. 7474 1067.7 18 2.5714 1443 206.14 798 114 699 99.857 1000 142.86 1056 150.86 3423 489 1368 195.43 664 94.857 130 18.571 0 0 663 94.714 988 141.14 136 19.429 0 0 0 0 12386 1769.4 2 0.2857 0 0 0 0 5 0.7143 282 40.286 25 3.5714 314 44.857 3214 459.14 5061 723 8671 1238.7 1051 150.14 17727 2954.5 315 45 884 126.29 435 62.143 233 33.286 280 40 268 38.286 200 28.571 38 5.4286 3 0.4286 510 72.857 251 35.857 94 13.429 021819a HC BOC Page 196 Agenda Item ___ 9 ____ Ci)' Harnett COUNTY NORTH CAROLINA February 01, 2019 Mrs. Paula K. Stewart, Harnett County Manager Harnett County Board of Commissioners 420 McKinney Parkway P. 0. Box 759 Lillington, NC 27546 Tax Department www.harnett.org Harnett County Government Complex 305 W. Cornelius Harnett Boulevard Suite 101 Lillington. NC 27546 ph : 910 -893 -7520 fax : 910 -814 -4017 Re : Total Unpaid 2018 /2019 Property Taxes That Constitute a Lien on Real Property Dear Mrs. Stewart and Board of Commissioners: In accordance with General Statute 105-369(a), this is to report the unpaid taxes for the fiscal year 2018 /2019 that constitute a lien on real property. As of January 31, 2019, the total unpaid taxes on real property were $2,533,468.47. Please see the attached report. If you have any questions please let us know. Thank you. Sincerely, S. Keith F aulkner Tax Administrator Enclosure strong roots • new growth 021819a HC BOC Page 197 Date run: 2/1/201910:57:34 AM Data as of: 1/31/2019 7:51:28 PM Report Parameters: Date Sent to Finance Start: Min -December 1, 2017 Tax District: HARNETI COUNTY TR-401 E Net Collections Report NCPTS V4 Date Sent to Finance End: Max -January 31, 2019 Abstract Type: REI Levy Type: LATE LIST PENAL TY, SOLID WASTE FEE, TAX Tax Year: 2018 YearFor: 2018,2017,2016,2015,2014,2013,2012,2011, 2010,2009,2008,2007,2006,2005,2004,2003, 2002,2001,2000, 1999,1998,1997,1996 Collapse Districts: N Default Sort-By: Tax Year Opening Uncollected as of 12/1/2017 ($) TAX DISTRICT: HARNETT COUNTY 2018 0.00 Sub. 0.00 I TAX DISTRICT: HARNETT COUNTY 2018 0.00 Sub. 0.00 Grouping: Tax District,Levy Type Orig. Billed Amt($) Abs. Adj ($) . LEVY TYPE: LA TE LIST PENAL TY 204.11 300.63 204.11 300.63 LEVY TYPE: SOLID WASTE FEE 3,792,110.00 52,150.00 3,792,110.00 52,150.00 BiH Releases($) .. -• u • ..... . , .. . . . '-, ·~ --. 2.48 2.48 2,450.00 2,450.00 PAGE 1 of2 .: Discoyered\;· ,Levy($) •'· · Additional · . Levy($) . ' ~ . 544.32 15.37 544.32 15.37 1,890.00 8,610.00 1,890.00 8,610.00 Collection·Fee ; ',,'. Amt($) 0.00 0.00 0.00 0.00 I. Amt' Collect ($) . 389.47 389.47 3,450,471.03 3,450,471.03 71.22 15.46 % 71.22 15.46 % 297,538.97 7.94 % 297,538.97 7.94% 021819a HC BOC Page 198 Opening Uncollected as of 12/1/2017 ($) TAX DISTRICT: HARNETI COUNTY 2018 0.00 Sub. 0.00 Total 0.00 Signature (Tax Collector) Orig, Billed Amt($} Abs. Adj($) Bill Releases($) LEVY TYPE: TAX 52,764,379.11 113,274.07 40,354.81 52,764,379.11 113,274.07 40,354.81 56,556,693.22 165,724.70 42,807.29 PAGE 2 of2 -"· Discovered' Levy($) -----Additional Levy($) 43,859.80 364,561.64 43,859.80 364,561.64 46,294.12 373,187.01 -0.00 0.00 0.00 Amt Collect. ($) 50,485,703.20 50,485,703.20 53,936,563.70 2,533,468.47 4.78% 2,533,468.47 4.78% 2,831,078.66 4.99% 021819a HC BOC Page 199 Nort h Car olin a Total Retirement Plans Agenda Item __ Cj.,._ ___ 6) RE TI REMENT SYST EMS DI VI SIO N 1/18/2019 94301 -HARNETT COUNTY ATTN: CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRATOR PO BOX 778 LILLINGTON, NC 27546 Dear 94301-HARNETT COUNTY: rrAn TRL~SUR!~Of NORTH CAROllNA DALE R. FOLWELL. CPA ~/-~C?/l STEVEN C. TOOLE £X£CUTIV! DI RlCTOR During the 2014 General Assembly session, contribution-based benefit cap legislation was enacted effective January 1 , 2015. This legislation was created to control the practice of "pension spiking," in which a member's compensation substantially increases, resultin g in a monthly retirement benefit that is significantly greater than t h e member and employer contributions would fund. The contribution-based benefit cap (CBBC) approach was created to protect each system for current and future retirees and to prevent all employers in the Retireme nt Systems from absorbing the additional liabilities caused by compensation decisions made by other employers. This legislation applies to members who retire on and after January 1, 2015, with an average final compensation of $100,000 or higher (adj usted annually for inflation), and will only directly imp act a s mall number of those individuals. It requires the member's last employer to pay the additional contribution required to fund the member's benefit in excess of the cap. [G.S. 135-5(a3); 135-4(jj); 128-27(a3); and 128-26(y)] In order to assist e mploying agencies with planning and budgeting to co mply with the CBBC provisions, we are required to report monthly to each employer a list of those members for whom the employer made a contribution to the Retirement System in the preceding month that are most likely to require an additional employer contribution should they elect to retire in the following 12 months. This letter and the attached r eport serve as our required monthly notification to yo ur agency under this provision. [G.S. 135-8(f)(2)(f) and G .S.128-30(g)(2)(b)] The chief financial officer of your agency is required to provide a copy of the attached report to the chief executive of your agency, as well as to the governing body, including any board which exercises financial oversight. Additionally, the chief financial officer of a public school system i s required to provide a copy of the r eport to the local board of education and notify the board of county commissioners of the county in which the l ocal administrative unit is located that the report was received and how m any employees were listed in the report. [G.S. 115C-436(c); 135- 8(j); and 128-30(j)] For the purpose of determining the e mployees of your agency t h at are likely to require an additional e mployer contribution s hould they e l ect to retire in the fo llowing 12 months, the Retirement System modified the criteria u sed in the CBBC calculation. This allows for a broad list of potential empl oyees, including t hose whose compe n sation average may approach the threshold and attempts to provide your agency with prior notification of a potential cost. The attached report lists employ ees of your agency who may be eligible to retire in the next 13 months (at either a 3200 ATL ANTIC AVENUE , RA LEIGH, NORTH CARO LIN A 27604 Telephone (877) 627 -3287 toll.free Fax (9 19) 855 ·5800 www.myn cretirement.com 021819a HC BOC Page 200 North Carolina Total Retirement Plans Agency 94301-HARNETT COUNTY North Carolina Department of State Treasurer Retirement Systems Division 3200 Atlantic Ave, Raleigh, NC 27604 1-877-NCSECURE (1-877-627-3287) toll-free• Fax (919) 855-5800 www.myncretirement.com CONTRIBUTION-BASED BENEFIT CAP REPORT Member ID 1151077 STEWART, PAULA K 1162854 WARD, STEVEN C 551439 POLINSKI, PAUL D 1207504 HONEYCUTT, KIMBERLY A 1290386 COATS, WAYNE A ' PLEASE FORWARD TO YOUR CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRATOR ORBIT -PensionSpikingReportbyAgency Version II 1 ~;zy'~~ 5TAlt TM.A5URIR.OF N010"H CMOLlNA DALE R. FOLWELL, CPA 0 Name Page 1 of 1 021819a HC BOC Page 201 Agenda Item __ 9 __ @_--' BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Govern ing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1. To amend the General Funds, Register of Deeds, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1104190 532050 General Funds/ Postage $1,000.00 1104190 532010 General Funds/ Telephone $1,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION Register of Deeds needs to move funds from Telephone to Postage since the accounts are now separated in Munis. APPROVALS: R...A-t--~~ County Manager (date) ;i_..., 1-t 1 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 021819a HC BOC Page 202 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019 : Section 1. To amend the Tax Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1104140-544000 CONTRACTED SERVICES $470.00 1104140-548000 DUES & SUBSCRIPTIONS $470.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Transfer funds from Contracted Services to Dues & Subscriptions. APPROVALS: ~~~~:_:_c_.1/ J,!/ PG.......A--~c.-+- ment Head (date) mance icer {date) County Manager (date) 2-L.5--<,... n .. 'J Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board , 2018. Gordon Springle, Chairman Harnett County Board of Commissioners 021819a HC BOC Page 203 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fisca l year ending June 30, 2019. Section 1. To amend the General Fund , Aging , the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1105160 504010 NUTRI OPERT TRAVEL TRAVCONTR CONTRACT TRAVEL $25 1105160 531050 NUTRI OPERT TRAVEL TRAIN&ME ET TR AINING $2 5 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : TO MOVE FUNDS IN ELDERLY NUTRITION FOR A!)DITIONAL COST OF NCAOA CONFERENCE . APPROVALS : ;;i_.] ii (Pf 9t0wl. Dept Head [date) 3 _ j d County Manager (date) l )rf 3--ici Section 2. Copies of this budget amendment shall be furnished to the C lerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted th is ___ day of _______ , 20 _. Margaret Regina Wheeler. Clerk to the Board Gordon Springle, Chairman Board of Commissioners 1'1 i 021819a HC BOC Page 204 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2019 . Section 1. To amend the General Fund , Aging, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1105160 531050 CARE OPERT TRAIN TRAIN&MEET TRAINING $50 1105160 531030 CARE OPERT TRAVEL TRVADMIN TR AVEL $50 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : TO MOVE FUNDS I N FAMILY CAREGIVER FOR ADDITIONAL COST OF NCAOA CONFERENCE . APPROVALS : Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Board of Commissioners 021819a HC BOC Page 205 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019 : Section 1. To amend the Tax Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1104140-526010 OFFICE SUPPLIES 100 .00 1104140-523010 BOOKS, MEDIA & PUBLICATIONS 100.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Transfer funds from Office Supplies to Books, Media & Publications . APPROVALS: ~-]~17 Department Head (date) ~.... k-Jtc Ad (A...,t- County Manager (date) J-,3,' Section 2. Copies of this budget amendment shall be furni shed to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this day of Margaret Regina Wheeler, Clerk to the Board , 2018. Gordon Springle, Chairman Harnett County Board of Commissioners 021819a HC BOC Page 206 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the fo l lowing amendment be mode to the annual budget ordinance for the fiscal year ending June 30 , 2019 . Section 1. To amend the Employee Clinic Internal Service Fund , the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 8309302 548 000 Du es & Subscriptions $519 8309302 5230 40 Medical Supplies $519 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE EXPLANATION : To move funds in the Employee Clinic for an Up-To-Date Subscription which provides drug and diagnosis references . APPROVALS : DECREASE 9k~ !'11~ DeptHeod{ate) t{t,, t.~L~ County Ma ager ate) Section 2. Copi es of this budget amendment shall be furnished to t he Clerk Officer and the Finance Officer for their direction. Adopted this ___ day of ________ , 20 _. Margaret Regina Wheeler, Clerk t o the Board o the Board, and to the Budget )., l l-1. C, Gordon Springle, Chairman Board of Commissioners 021819a HC BOC Page 207 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To amend the Veterans Services budget transferring funds Into new accounts created to match the state account codes, the funds are currently In our budget: the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT ORG CODE OBJECT CODE DESCRIPTION OF CODE INCREASE DECREASE 1105810 531010 Mileaae $600 1105810 531030 Lodaina $600 1105810 700000 Peard $900 1105810 531030 Lodoino $900 1105810 531020 Meals $700 1105810 531030 Lodaina $700 1105810 532030 Cellular Service $450 1105810 526010 Office Suoolies $450 REVENUE AMOUNT AMOUNT ORGCODE OBJECT CODE DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To amend budget from existing accounts Into new accounts to match with state codes. APPROVALS: ~/~~It Dept Head (date) Section 2. Copies of this budget amendment shall be furnishe and the Finance Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler. Cieri< to the Board Gordon Springle, Chainnan arnett County Board of Commissione 021819a HC BOC Page 208 BUDGET ORDINANCE AMENDMENT BE IT ORDAI NED by the Governing Boord of the County of Harnett. North Carolina. that the follo wing amendment be made to the annual budget ordinance for the fiscal year ending June 30. 20 18 Se c tion 1. To amend the South Central Transmiss ion Project. the appropriations a re to be changed as fo llows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE SC NTL-PFRSV-ENGN R-MCGILL ENGINE ERIN G $18.800 SCNTL-CONTGCY -CONTINGENC-CONTINGENCY $1 8.800 CONTI NG ENC REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Budget Amendment to fund the SCNTL (PU 1703) SC Transmission Engi neering Line for additional design . survey, and contract administration work. APPROVALS : ~ Pe,, .. .L-k--S:h.. . ~ J-.. Dept Head (dote) County Manager (date) , ""',......, ,-1..c; Section 2. Copies of this budget amendment shall be furn shed to the C erk lo the Boord. and to the Budget Officer and the Finance Officer for their directi on. Adopted _________________ _ Margaret Regino Wheeler. Clerk to the Boord Gordon Springle. Chairman Harnett County Boord of Commissioners 021819a HC BOC Page 209 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT SE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina. that the following amendment be mode to the annual b udget ordinance for the fiscal year ending Ju n e 30 , 2019 . Section 1. To amend the General Fund , Legal Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB ·TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104150 502010 Salaries & Wooes $8,000 1104 150 5 19000 Professiona l Services $8.000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB·TASK JOB DESCRIPTION OF CODE INCREASE EXPLANATION: To move a portion of lapsed salaries to cover Thompson Reuters online law services. APPROVALS : ~Src:-)(IAt= ate)\ l . a County Manoge7°1date) -4-l I l--.>9-,9 ed to the C lerk to the Boord . and to the Budget Section 2. Copi es his budget amendment shall be furni Officer and the Fina ce Officer for their direction. Adopted this ___ day of ________ . 20 Margaret Regina Wheeler. C lerk to the Boord Gordon Springle. Chairman Boord of Commiss ioners DECREASE 021819a HC BOC Page 210 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1. To amend the Tax Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1104140-544000 CONTRACTED SERVICES $1500.00 1104140-531020 TRAINING-MEALS $1500.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Transfer funds from Contracted Services to Training-Meals for per diem. APPROVALS: ~Ac-::1-1-1.YIJ R...&J<-S-+c )M::: Department Head (date) Fin nee Offi r (date) County Manager (date) l -.;2.2 ~ k ..l8 -A Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board , 2018 . Gordon Springle , Chairman Harnett County Board of Commissioners 4 i/4 , 021819a HC BOC Page 211 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 20 l 9 Section 1. To amend the, Transportation budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE l 104630-583000-CTPCP COMMUNITY TRANSPOR TAION (INACT IVE) $210,000 l l 04630-583000 COMMUNITY TRANSPORTA ION $210,000 REVENUE AMOUNT . AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To correct the original budget. The budget imported over to an inactive account during c onversion. APPROVALS : Sec tion 2. Adopted ________________ _ Margaret Regina Wheeler . Clerk to the Board Gordon Sp ringle. Chairman Harnett County Board of Commissioners 021819a HC BOC Page 212 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, No rth Caro lina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2019 . Section 1. To amend the Veterans Services budget transferring funds Into new accounts created to match the state account codes, the funds are currently In our budget: the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT ORG CODE OBJECT CODE DESCRIPTION OF CODE INCREASE DECREASE 1105810 532010 Teleohone Service $350 1105810 504010 Exoense Allowance $350 1105810 531030 TraininQ LodqinQ $750 1105810 504010 Expense Allowance $750 1105810 532010 Telephone Service $1,240 1150810 532050 Postage $1.240 REVENUE AMOUNT AMOUNT ORGCODE OBJECT CODE DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To budget Emergency Services Capital Reserve fund balance for the purchase of an additional ambulance. APPROVALS: Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler. Clerk to the Board Gordon Springle, Chairman amett County Board of Commissione 021819a HC BOC Page 213 BUDGET ORD I NANCE AMEN D MENT BE IT ORD AIN ED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be changed as fo l lows: --- EXPENDITURE AMOUN T AMOUNT CODE NUMBE R DESCRIPTION OF CODE INCREASE D ECREASE 1104410-526010 Office Suppl ies $250 1104410-535030 R & M -Vehicles $250 ·- ·--- ~- REVENUE AMOUNT I AMOUNT I -- CODE NUMBER DESCRIPTION OF CODE INCREASE D ECREA SE I I ---- EXPLANATION : To budget fu n ds to R & M -Vehicles due to software conve r sion and vehicle repairs. A PPR OVAL S: ·/ ( '1 l L~\. L.\,L x. )0 1 ·' ~'Lt \ Finance Offic¢r (date) /( u , ~ I 1~ P~~-(c S~ Y, _.t--- Co u nty Manager (date) \.--L\-(S Section 2. Copies o f this budget amendment shall be f u rnished to the Clerk to the Board, and to the Budget Officer and the Finance Offi ce r for their direction . Adopt ed this ___ day of ____ , 2019 Ma r garet Regina Wheeler Cle r k to the Board Gordon Spr i ngle, Chairman Harnett County Board of Commissioners • 021819a HC BOC Page 214 BUDGE T ORDI N AN CE AME N DMEN T BE IT ORDA I NED by the Governing Board of the County of Harnett, North Caro l ina, t hat the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1. To amend the General Fund, Eme rgency Medica l Services Department, the appropr iations are to be cha nge d as fo llows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER I DESCRIPTION OF CODE I NCREASE DEC REASE 1104450-526010 1 Office Supplies I $500 1104450-535030 R & M -Vehicles $500 I ~. --L e-- -------J r REVENUE AMOUNT AMOUNT I CODE NUMBER DESCRIPTION OF CO DE INCREASE DECREASE I - EX PLANATION : To budget f un ds to R & M -Ve hic les due t o software conversion and veh icle r epa irs. APPROVALS : / If :1/ r , ~ . _, -'i 4 ,,~1 311 AU}"':iX'<(hi ) \011u__~·:q,~ Lule ,S:±:c ,.)C-t::- Department Head (date) Finance Officer (date) \ County Manager (date) u I ( 4 / 11 '' I 4-( 9 Section 2. Copies of this budge t amendment shall be f urnished to the Clerk to the Board , and to the Budget Office r and the Fi nance Offi ce r for t he i r d irection. Adopted this ___ day of ____ . 2019 Margaret Regina W hee ler Clerk to t he Board Go rdon Springle, Chairman Ha rn ett Co u nt y Board o f Com missione r s 021819a HC BOC Page 215 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1. To amend the General Fund , Emergency Medical Services Department, the appropriations are to be cha nged as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1104450-526010 Office Supplies $1500 1104450-534010 Printing $1500 --- -- I r I --- -. ---··----. ----···•· ···-·,------------------ --- REVENUE AMOUNT AMOUNT I CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE -· ·------- ~ - EXPLANATION : To budget fund s to Printing to purchase patient refusal forms. APPROVALS : I ' [;!LL ) \Cl~Lt~ lU1 1 ~~t:--~LK' Fin ance Office r{ date) \ j County Manager (date) IJ I 4 ( I 'l 1-·'-i -1ci Sec tion 2. Copies o f this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2019 M arga ret Regina Wheeler Clerk to the Board Gordon Springle, Chai r man Harn ett County Board of Commissioners 021819a HC BOC Page 216 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1. To amend the Parks and Recreation Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 5056110 -526010 Office Supplies 70,000 5056110-524015 M & R Supplies-Landscaping 70,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move funds into the correct lines that were affected by the change in software systems. APPROVALS: Department Head (date) County Manager (date) l--1'---l l Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 021819a HC BOC Page 217 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1. To amend the Parks and Recreation Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 5056110-555000 Capital Outlay-Equipment 6,000 5056110 -519040 Engineering 6,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Move funds to cover Design/Engineering expenditures for Neills Creek Park Tennis Court project. APPROVALS : I-ls-I'! Department Head (date) County Manager (date) \-I L..,-1c; Section 2 . Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 021819a HC BOC Page 218 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section l. To amend the Harnett County WIOA ADULT Program Fund, the appropriations are to be changed as follows: AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE HCADT-OPERT-PARTICEXPE-CHILDCARE CHILD CARE $2000 HCADT-OPERT-PARTICEXPE-OJTIN TRAIN OJT $2500 HCADT-OPERT-PARTICEXPE-PARTICTRAV PARTTRAV $400 HCADT-PE RSN -PARTISA-PAI DWEXP PAIDWEXP $4500 HCADT-PERSN-PBEN E-PARTICFICA PART FICA $350 HCADT-PERSN-PBENE-PARTIWCOMP PARTICWC $50 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds for program need ~~ 1/3/19 Department Head (date) Fin e Office datr) q County Manager (date) l -( 4 / J-15---i, Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 021819a HC BOC Page 219 Board Meeting Agenda Item MEETING DATE: February 18, 2019 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Summit Food Service (formerly ABL) REQUESTED BY: Sheriff Wayne Coats REQUEST: The Harnett County Sheriffs Office requests approval of a contract with Summitt Food Services (formerly ABL Food Services). The new contract includes an increase of approximately $.02 more per meal that the Sheriffs Office will attempt to absorb in their current budget. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P :\BOC\Summitt Food Service age ndafonn2019.docx Page I of I 021819a HC BOC Page 220 r r o m · o 1 /3 1 / :?O 19 1 !> · 16 AGREEMENT FOR PROVISION OF MEALS FOR COUNTY OF HARNETT, NORTH CAROLINA ft919 P .00:?/00g THIS AGREEMENT is effective as of the 1 st day of September, 2018, by and between the County of Harnett, a body politic organized and existing under the laws of the State of North Carolina, (hereinafter referred to as "County"} and Summit Food Service , LLC , having its principal place of business at 1751 County Road B West . Suite 300 , Roseville , Minnesota 55113 (hereinafter referred to as "Summit"). WITNESSETH: 1. GRANT: The County and Summit hereby agree that Summit shall provide meals for the inmates, staff, and vis itors of the Harnett County Jail (here inafter referred to as the "Jail''}, which shall include the furnishing of nutritious , wholesome , and palatable meals in accordance with the terms of this Agreement. The meals shall meet all nutritional standards imposed by the U.S . Bureau of Prisons, the American Correctional Association Standards and any standards required by federa l, state or local laws and regulations. 2 . OPERATIONAL RESPONSIBILITIES: A. Facilities and Equipment The County agrees at its expense to provide Summit with adequate preparation kitchen fac ilities at the Jail , completely equipped and ready to operate w ith adequate heat, lighting, ventilation and all other utilities. The County will provide local intercom business telephone service to Summit at no charge . This telephone shall be used only for local service business-related calls. Should Summit desire local service personal and other non- business related calls or long distance calls, whether business or personal, a separate telephone not connected to the Jail System shall be installed at Summit 's expense. The County will furnish build ing maintenance services for the prem ises and shall make all kitchen equipment repairs . The County will furn ish and mainta in an adequate inventory of serviceware , glassware , pots, pans. and utensils at the Jail. 8 . Food Products and Suppl ies : Summit shall purchase and pay for all food products and supply inventory required to furn ish meal preparation provided for hereunder. The products purchased for 1 021819a HC BOC Page 221 ,r om · C . D. E. F. 0 1 /3 1 /:?01 9 1 5:17 #919 P .00 3 /00 9 use in the meal preparation facilit ies will remain the property of Summit. Sanitation: Summit will be responsible for cleaning and housekeepbg in the food prepa ration, service and storage area, and will , on a continuing basis , maintain high standards of sanitation, in accordance with federal , state, and local laws and regulations . Summit shall meet all County san itary standards and codes for meal preparation . The County will be respons ible fo r extermination servlces and removal of trash and garbage from the designated trash col lection areas . Personnel : Summit shall provide expert administrative, dietetic, purchasing , equipment consulting, personnel advice, and supervision to meet all Jail, religious, and med ical food related requirements . All such personnel will be employees of Summit. The County retains the right to thoroughly investigate any current or prospective Summit employees assigned to the Jail. Such employees must pass a security clearance and submit to activity control by the County. No Summit employee will be permitted to work in the facilities without clearance from the County Sheriff or his designee . Equal Employment Opportunity: Summit agrees that it shall not discriminate ag ai nst any employee or appl icant for employment, hire , tenure, terms, conditions, or priv ilege of employment or any matter directly or indirectly related to emp loyment, because of race, color, religion, sex, sexual preference, national origin, physical or mental handicap where not relevant to the job, height , weight , age, marital status, or other criteria made illegal by State or Federal law or County policy. In addition, Summit agrees to take affirmative steps to ensure that applicants are emp loyed , and that employees are treated during employment without regard to the criteria listed above . Any breach of this provision may be regarded as material breach of this Agreement. Health Examinations : Summit shall cause its employees assigned to duty on the facilities premises to submit to periodic health examinations at least as frequently and as stringently as required by law, regulation and policy , and to submit satisfactory e vidence of compli ance with all health laws , regulations and policies to the County upon request. 2 021819a HC BOC Page 222 I ro rn : G . 0 1 /3 1 / ?01 9 1 5 :18 #9 1 9 P .0 011 1 009 Insurance: Summit, at its sole expense, shall purchase and ma inta in the insurance listed below as I, II , Ill. I . Automobile -Automobile bodily injury and property damage liability insurance in an aggregate amount of not less than $1 ,000 ,000.00. II . Commercial General Liability -Bodily injury and property damage liability as will protect Summit from claims of bodily injury or property damage which arise from operations of this Agreement. The amounts of such insurance coverage shall not be less than $2 ,000 ,000.00 per occurrence and $3,000,000 .00 aggregate coverage. This insurance shall include coverage for completed operations/products liability, personal injury liability, and contractual liability. Ill. Workers' Compensation and employers' liability meeting the statutory requirements of the State of North Carolina . Summit shall name the County as an additional insured on all policies of insurance specified above, except workers' compensation. Summit shall provide the County with a certificate of such insurance that shall contain the provision that the County w ill be given thirty (30) days written notice of any intent to amend or terminate said policy by either t he insured or the insuring company. However, a ten (10) day notice is sufficient for cancellation by the insuring company due to non-payment of premium. Summit agrees to protect, indemnify, save and hold harmless the County, its officers, directors. and employees against any and all claims causes of action, demands or losses arising out of any negligent acts or omissions by Summit in connection with Summit's performance of this Agreement. Summit will not be required to protect, defend , indemnify, save and hold harmleGs the County, its officers, directors, or employees when such claim, causes of action, demands or losses were caused , in whole or in part by the County, its officers, directors, or employees. H. Statutes: It is mutually agreed that each party hereto will comply with all federal, state, and local laws , statutes, lawful ordinances, regulations, and requirements applicable to their activities hereunder. The County will provide adequate physical 3 021819a HC BOC Page 223 I rom· 0 1 /:. 1 / 2 0 1 9 1 b : 18 ##9 1 9 P OO b/009 security at all times for Summ it employees, supplie rs , management, and other authorized visitors . I. Return of Equipment: Summit shall return to the County at the expiration of this Agreement, the kitchen prem ises and all equipment furnished by the County in the condition in which received , except for ord inary wear and tear and except to the extent that said premises and equipment may have been lost or damaged by fire, flood, or other disaster, and e xcept to the extent that said equipment may have been stolen by persons other than employees of Summit without negligence on the part of Summit or its employees. J . License Fees, Permits and Taxes : Summit shall secure and pay all Federal , State and local licenses , permits, a nd fees required for the provision of the meals, provided hereunder. During the period of this Agreement, if it is deemed by taxing authorities that all or a portion of the services provided hereunder are subject to a sales or similar tax which has not been collected by Summ it, such taxes as then or as may be assessed will be the responsibility of the County and the County agrees to reimburse Summit therefore. Current North Carolina State sales taxes are not to be included in the price per meal quoted . State taxes are, however, to be added to each invoice shown as a separate item . The County will pay the State taxes to Summit Food Service, LLC who will in turn pay them to the State. The County will then apply for and receive reimbursement at the end of the year. 3 . FINANCIAL AGREEMENTS AND TERMINATION: A. Summit shall subm it to the County on the first day of every week, 'for the preceding week, an itemized invoice for all meals provided hereunder. The price per meal utilizing inmate labor, is as follows and shall be guaranteed for one (1) year. Inmate Population 0-145 146 -160 161 -175 176-9999 Price pe r Meal $2 .1002 $1 .9591 $1 .8603 $1.7700 B. Summit will also provide the following for the Price Per Meal quoted : 4 021819a HC BOC Page 224 Fro m : 0 1 / 3 1 / ?O 1 9 1 5 : 1 9 #9 1 9 P .00 61 00 9 1. Payment of all fringe benefits for the Summit employees; 2 . Payment of all perm it , license , and insurance costs; 3 . Uniforms and name tags for all Summ it employees ; 4 . Purchase of al l food products and other supplies requ ired to provide the meals hereunder; and 5. Preparation and serving of wholesome meals to staff, inmates and visitors of the Jai l. Cancellation of this Agreement may be instituted by either party giving written notice a minimum of thirty (30) days prior to the requested termination date . This Agreement is for one (1) year, and with the agreement of both parties may be renewed for two (2) additional one (1 ) year periods . The annual increase will be based on the Consumer Price Index. C. Summit shall invo ice the County on the first day of every week, for the preceding week . The County shall remit payment within fifteen (15) days after receipt of the invoice. The County agrees to pay interest at the rate of one and one-half percent (.5%) per month of any amounts due pursuant to the terms of this contract. Such payment shall be sent to : Summit Food Service, LLC 1751 County Road B West, Suite 300 Roseville , Minnesota 55113 D. Summit agrees to provide additional meals as mutually agreed upon at prices mutually agreeable. E. Summit agrees to make the fullest use of the USDA donated commodities when they are available , wholesome and appropriate for menu purposes . Summit reserves the right to refuse acceptance of any commodities which are contaminated or in excessive amounts . The utilization of USDA donated commodities is subject to the following requirements: 1 . Summit will properly handle . store and prepare all commodities . 2 . A weekly inventory shall be taken of all commodities by Summit. The report shall include for each USDA donated commodity, the commodities on hand at the beginn ing of the 5 021819a HC BOC Page 225 F r o rn : 0 1 /3 1 / ?0 19 1 !">: 19 #9 1 9 P 0 07 /009 week , the quantity lost due to spoilage , theft or shrinkage and the balance at the end of the week . 3 . Commod ities received will be used solely for the benefit of those persons in the facilities . 4. Summit shall credit to the County's weekly invoice the USDA market value of each commodity item used for the week, less shipping and handling charges actually incurred . 5. All commodity records , including inventory, offering forms and commodity receipts , will be kept by Summ it for a period of not less than one (1) year from the close of the fiscal year to which they pertain at the facilities kitchen or at Summit's office in Roseville, Minnesota . At the end of the contract year, commodity records will be t urned over to the County. 4 . ACCESS AND RECORDS: Summit shall keep full and accurate accounts of sales and meal count records in connection with the meals covered by this Agreement. All such records shall be retained by Summit for a period of two (2) years at Summit's Corporate Office in Roseville, Minnesota. and may be audited by the County at any time during regu lar work ing hours. 5 . CONFLICT OF INTEREST: Summit covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which would conflict in any manner or degree with its performance of this Agreement . No person having any such interest shall be employed by Summit. In addition, no officer, agent or emp loyee of the County shall participate in any decisions relating to this Agreement, which affect his/her personal interest of any corporation , partnership, or association in which he/she is directly interested or has any persona l or pecuniary interest. 6 . QUALITY CONTROL: Summit shall provide to the County in advance , a twenty-eight (28) day menu and daily menus for review. Such menus shall be followed without substantial deviation un less agreed to by the County. Such menus shall include, at no extra charge , requested requirements for special diets for religious and medical reasons as approved by the County Sheriff or his designee . 7. INDEPENDENT CONTRACTOR STATUS: The parties do hereby acknowledge that Summit is reta ined to provide the services set forth in th is Agreement as an independent contractor, and in no way shall the employees, agents or officers of Summit be considered employees of the County. 8. INCORPORATION OF PROPOSAL: In addition to the rights, duties and responsibilities set forth in this Agreement. Summit shall perform its duties in accordance with the Proposal for the County by Summit and the 6 021819a HC BOC Page 226 From : 0 1 /3 1 /20 1 9 1 5 :2 0 ff 9 19 P .008 /00q County's Request for Proposals . Wherever any of the terms and cond itions set forth in Summit's Propo sal , the County's Request for Propo sa ls , or this Agreement conflict or are inconsistent, the parties agree that the conflict or inconsistency shall be reso lved by applying the following order of document precedence : 1. 2 . This Agreement, Summ it's Proposal. 9 . ASSIGNMENT. This Agreement may not be assigned without the prior written c onsent of the County. 10. GOVERNING LAW: This Agreement shall be governed by and construed in accordance w ith the laws of the State of North Carolina . The parties do hereby contract and agree that any disputes or litigation that may arise out of this Agreement shall be litigated in the appropriate court of the County of Harnett, North Carol ina. The parties do hereby agree to submit themselves to the jurisdiction o f such court and do hereby agree to waive any defenses they may have to lack of jurisdiction over the person or subject matter. The parties do hereby further consent and stipulate that venue shall be proper in the County of Hamett, North Carolina in any such actions . The parties further stipulate that all obligations or duties to be performed under the terms and conditions of this Agreement are performable in County of Harnett, North Carolina . 11 . NOTICES: Any notices to be g iven under this Agreement by either party to the other may be effected by persona l delivery in writ i ng or by registered or certified mail , postage prepaid and return rece ipt requested . Ma iled n ot ices shall be addressed to the parties as follows: To:· To Sheriff Wayne Coats 175 Bain Street Lillington, NC 27546 Summit Food Service , LLC 1751 County Road 8 West, Suite 300 Roseville , M innesota 55113 12 . MUTUAL CONSENT TO CHANGE OF DUTIES : The duties of Summit may be changed from time to t ime by the mutual consent of the parties hereto . Any such change of duties shall be documented in writing and signed by both of the parties hereto. Notwithstanding any such change, the duties o f Summit shal l be construed as cont inuing under this Agreement as modified . 7 021819a HC BOC Page 227 r ro m : 0 1 t:3 1 / 20 1 9 1 !'-: ?0 ff 9 19 P 00 9 /009 13. E-VERIFY: Su m mit understands that E-Verify is the federal program operated by the United States Department of Homeland Security and other federal agencies , or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with §64-25(5) of the North Carolina General Statutes . Provided that Summit is a person, business entity , o r other organization that transacts business in this State and that employs 25 or more employees in th is State, then Summit understands and certifies that they shall verify the work authorization of the employee through E-Verify in accordance with §64-26(a) of the North Carolina General Statutes. Summit further certifies that their subcontractors comply w ith E-Verify pursuant to federal law , and Summit will ensure compl iance with E -Verify by any subcontractors subsequently h ired by Summit. 14 . WAIVER: Fa ilure of eit her party to insist upon stri ct performance of any covenant or condition of this Agreement i n any one or more instances shall not be construed as a waiver for the future performan ce of any such covenant or condition , bu t the same shall be and remain in full force and effect. IN WITNESS WHEREOF, the parties have caused th is Agreement to be signed by their duly authorized representatives, the day and year f irst above written . SUMMIT FOOD SERVICE , LLC t / tli !/ .._..,._l 'I " # • , I ?~ Y'/ ~ By : _,;_· -~:....;-j;.:;;:.,;;..;;;.!.;___'_·· -~.;;;..;.._-· ·._, __,,,1_~--- Marlin Sej111 g ha .!' ,d 'President & CEO Date HARNETT COUNTY, NORTH CAROLINA By: ____________ _ Paula K. Stewart County Manager Date W itness : Date W itn e ss: By : __________ _ Date 021819a HC BOC Page 228