HomeMy WebLinkAbout020419a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
420 McKinney Parkway
Lillington, North Carolina
Regular Meeting
February 4, 2019
1. Call to order -Chairman Gordon Springle
9:00 am
2. Pledge of Allegiance and Invocation -Commissioner Joe Miller
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax rebates, refunds and releases
D. Harnett County Manager's Office requests approval ofrevisions to the Hamett
County Personnel Ordinance. The proposed revisions are intended to clarify
expectations for County employees during activation of the County's Emergency
Operations Center (EOC), as well as during Adverse Weather Events. Portions of the
Personnel Ordinance, which are being revised, include adding a definition for "Work
Week" under Article I, Section 3 (Definitions); Article III , Section 18 (Emergency
Operations Compensation); Article V, Section 11 (Emergency Operations); and
Article VI, Section 13 (Adverse Weather Policy).
E. Proclamation Recognizing Mrs. Hel en Chaffin Byrd on this l 00th Birthday
F. Hamett Regional Water requests approval of write-offs for the fourth quarter of 2018
totaling $31,141.80.
G. Hamett County General Services requests award of bid to Southeaster Construction
ofBuies Creek in the amount of $771,970.00 for community building renovation at
the Shawtown Campus, Lillington, NC.
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each
presentation
6. Appointments
7. Sheriffs Office requests approval of a Co nsu lting Services Agreement in the amount of
$64,800 per year with Michael D. Robertson to consult on the update of policy and
procedures and to begin the process of receiving Accreditation from the Commission on
Accreditation for Law Enforcement Agencies, Inc. (CALEA). No additional funds are
requested this fiscal year.
Page 1
020419 HCBOC Page 1
8. Sheriffs Office requests an additional Administrative Assistant position, Pay Grade 17
$34,234, to assist in the management of the update of policy and procedure and to begin the
process of receiving Accreditation from the Commission on Accreditation for Law
Enforcement Agencies, Inc. (CALEA). No additional funds are requested this fiscal year.
9. Proposal to purchase real property from Hamett County and consideration of Resolution by
the Hamett County Board of Commissioners to Sell Real Property, County Attorney Dwight
Snow
10. County Manager's Report -Paula Stewart, County Manager
Johnston-Lee-Hamett Community Action, Inc .'s Community Services Block Grant -
Community Anti-Poverty Plan Grant Application
Hamett County DSS Monthly Report -December 2018
11. New Business
12. Closed Session
13. Recess
Following the regular Board meeting, commissioners will tour the North Harnett Regional
Wastewater Facility, 607 Edwards Brothers Drive in Lillington.
The Board will reconvene at 11 :45 am to host their 2019 Legislative luncheon.
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020419 HCBOC Page 2
Agenda Item Lf-8
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019:
Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be
changed as follows :
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
1104411-529090 EMP18-0PERT-EMPG-INITIALAMT $35,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
1104411-330210 EMP18-FEDERAL-NCP02-EMPER $17,500
1104411-330310 EMP18 -STATE-NCP02-EMPER $17,500
EXPLANATION: To budget the increase in grant funding from North Carolina Department of Public Safety NC
Emergency Management for the EMPG (Emergency Management Performance Grant). These funds will be used
to purchase the following: One-Time Cost~ Emergency Services Mobile App, Emergency Services Center
Camera System, Small Arms Vest, RolP LTE System and Annual Recurring Cost~ ES Mobile App, RolP 25
Licenses, GoToMeeting Plan .
APPROVALS:
fr,, & .,,1 c--l lli j 4. + t:-
County Manager (d;,+0 ) k) 4i-t'1
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2019.
Margaret Regina Wheeler
Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Commissioners
020419 HCBOC Page 3
COUNTY OF HARNETI
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Hornett. North Carolina. that the following amendment be mode to the annual
b udget o rd inance for the fiscal year ending June 30 , 2019 .
Section 1. To amend the Veterans Treatment Court Fund , the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
2504185 504010 Exnense Allowance $8,270
2504185 519090 Professional Se rvice-Other $125.568
2504185 5230 40 Medical Sunnlies $1.862
2504 185 526010 O ff ice Sunnlies $2.5 45
2504185 531030 Lodaina $6 .142
2504185 531050 Reaistration $129
2504185 539090 Other Services $11.676
2504185 544 000 Contracted Services $100 .110
2504185 539090 Other Services $2.400
2504185 54 4000 ' Contracted Services $2.400
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE
2504185 3302 10 Federal Grant $40 ,07 4
EXPLANATION :
To Increase revenue and operating budget for the SAMHSA and BJA grant with the Veterans Treatment
court , due to the difference In County and contract year. The grant Is from Oct 1, 2018 to Sept 30, 2019.
This adjustment will align the budget to the awarded amount.
APPROVALS :
Adopted this ___ day of ________ , 20 _.
Margaret Regina Wheeler.
Clerk to the Board
Coun ty Manager (date)
o the Board . and to the Budget
Gordon Springle. Chairman
Board of Commissioners
DECREASE
020419 HCBOC Page 4
COU NTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAI NED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be mode to t he annual
budget ordinance for the fiscal year ending June 30, 2019.
Section 1. To a mend the Capital Reserve Fund -Board o f Education, the appropriations are to be changed
as follows :
EXPENDITURE AMOUNT
ORG OB JEC T PROJECT TAS K SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
5905910 555000 CAPITAL OUTLAY -EQUIPMENT $841,307
REVENUE AMOUNT
ORG OB JEC T PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE
5903900 390982 TRANSFERS FROM -SPECIA L REV $8 41,307
EXPLANATI O N:
To budget p rior year unspent capital funds . A portion of these funds will be used for paving at WHMS and
WHHS .
APPROVA LS:
~
Dept Head (date)
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler,
Clerk to the Board
Gordon Springle, Chairman
Board of Commissioners
DECREASE
020419 HCBOC Page 5
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30, 20 19.
Section 1. To amend the Education / Economic Development Special Revenue Fund , the appropriations
are to be changed as follows:
EXPEND ITURE AMOUNT
ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
2705910 598500 INTERFUND TRANS -CAPITAL RES $841,307
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
2703900 390990 FUND BALANCE APPROPRIATED $841,307
EXPLANATION :
To budget prior year Article 44 *454 sales tax reciepts to transfer to the Capital Reserve Fund -Board of
Education . A portion of these funds will be used for paving at WHMS and WHHS .
APPROVALS :
Dept Head(date)
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler,
Clerk to the Board
a . b l c;.,...-(<-&r:c • .Le.)---
County Manager (date )\
-).q -1 c;
erk to the Board, and to the Budget Officer
Gordon Springle. Chairman
Board of Commissioners
. loo5b 020419 HCBOC Page 6
Agenda Item _·:./:.J:-FC, Board Report Approved ___________ _ Date 02/04/2019 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Listed In Error S. Keith Faulkner Tax Administrator Bill Number 0000027766-2018-2018-0000-00 Type BUS Received Amount Refund Amount Name $1,402.73 $32.86 JOHNSON PROPERTIES REALTORS 020419 HCBOC Page 7
Board Meeting
Agenda Item
Agenda Item _'1.:...---___;D=--
~b. L/, ~0/ q
MEETING DA TE: .Jtta111u, 22, 2en
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Revisions to Harnett County Personnel Ordinance Dealing with
Emergency Operations and Adverse Weather
REQUESTED BY: County Manager's Office
REQUEST:
County Manager's Office requests approval of revisions to the Hamett County Personnel
Ordinance. The proposed revisions, which were identified as necessary following Hurricane
Florence, are intended to clarify expectations for County employees during activation of the
County's Emergency Operations Center (EOC), as well as during Adverse Weather Events.
Portions of the Personnel Ordinance which are being revised include :
Adding a definition for "Work Week" under Article I, Section 3 (Definitions); Article III,
Section 18 (Emerge ncy Operation s Compensation); Article V, Section 11 (Emergency
Operations); and Article VI, Section 13 (Adverse Weather Policy).
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\User s\gwheeler\AppData\Local\M icrosoft\ Windows\IN etCache\C ontent.O ut look\T PTEQC L V\20 19.0 1.2 1 A gen da
Req ue st -Personne l Ord in ance Re vi s ion .docx Page I of 2
020419 HCBOC Page 8
Work Week: For the purposes of this Ordinance, Harnett County considers the work
week to be from Sunday through the following Saturday .
Section 18. Emergency Operation s Compen sation
In the event of a major emergencyJ. or natural or man-made disaster, Harnett County
seeks to provide shelter and comfort to those adversely affected by creating and
following a detailed Emergency Response Plan .
In accordance with the County's Emergency Response Plan , and the instructions of the
Emergency Operations Center Director, Harnett County employees may be requ ired to
carry out specific emergency response tasks to ensure the safety and continued
prosperity of the County . These tasks may be carried out at the Emergency Operations
Center or at other sites necessary for emergency response. Such employees , who work
under the direction of the Emergency Operation Center Director during such an
emergencyJ. or natural or man-made disaster, will be compensated according to this
policy .
County Offices Remain Open: If the emergency or natural disaster requires the
activation of the Emergency Operations Center and County offices are open as
regularly scheduled, employees required to work under the direction of the Emergency
Operations Center Director will be compensated as described below:
&_Nonexempt employees , as defined above in Article Ill , Section ~.11_and in the
FLSA, will be paid one and one-half (1 and Yi) times their regular rate of pay for
actual hours worked beyond the regular 40 hour work1.veekemployee's regular
40-hour work week schedule, except as described below . .,.
a. For employees who have a regular work week other than 40 hours, they
will be paid one and a half (1 and Yi) times their regular rate of pay for
actual hours worked beyond their regular work week .
fL__Exempt employees , as defined above in Article 111, Section ~ .11_and in the
FLSA, will be paid one (1) time their regular rate of pay for actual hours worked
beyond the regular 40 hour 1.vorkweekemployee 's regular 40-hour work week
schedule, except as described below.
b:-a. For employees who have a regular work week other than 40 hours,
they will be paid one (1) time their regular rate of pay for actual hours
worked beyond their regular work week .
B . In the event a holiday occurs within this period , both nonexempt and exempt
employees , as defined above in Article Ill , Section 12 and in the FLSA , will be
paid one and one half (1 and %) times their regular rate of pay for each hour
'A'orked that day in addition to the normal holiday pay .
County Offices Are Closed : If the emergency or natural disaster requires the activation
of the Emergency Operations Center and County offices are closed , employees
required to work under the direction of the Emergency Operations Center Director will
be compensated as described below:
&_Nonexempt employees, as defined above in Article Ill, Section ~ .11_and in the
FLSA, will be paid one and one-half (1 and Yi ) times their regular rate of pay for
actual hours worked beyond the regular 40 hour workweekemployee 's regular
40-hour work week schedule, except as described below. This compensation will
be in add ition to any other compensation to which the employee is entitled-te.
020419 HCBOC Page 9
a. For employees who have a regular work week other than 40 hours , they
will be pa id one and a half (1 and Yi ) times their regular rate of pay for
actual hours worked beyond their regular work week .
.!i_Exempt employees, as defined above in Article Ill, Section -R-11._and in the
FLSA, will be paid one (1) time their regular rate of pay for actual hours worked
beyond the regular 40 hour 1.vorkweekemployee 's regular 40-hour work week
schedule , except as described below .
b-:-a. For employees who have a regular work week other than 40 hours ,
they will be paid one (1) time their regular rate of pay for actual hours
worked beyond their regular work week .
~In the event a holiday occurs within this period, both nonexempt and exempt
employees , as defined above in Article Ill, Section 12 and in the FLSA, will be
paid one and one-half (1 and Yi) times their regular rate of pay for each hour
worked that day in addition to the normal holiday pay.
D. For full -time employees who work on rotating shifts , with the regular shift falling
on the holiday, these employees will be compensated in accordance with Article
VI, Section 2 of this ordinance, and will not receive pay at one and one-half times
their regular rate for their regular shift.
E . When the County Manager provides Administrative Leave as a result of County
offices being closed, employees required to work under the direction of the
Emergency Operations Center Director will receive Administrative Leave in
addition to any compensation they earn during the event. For nonexempt
employees, as defined above in Article Ill, Section 12 and in the FLSA, any
Administrative Leave will not count towards the time needed to earn one and
one-half (1 and Yi) t imes their regular rate of pay.
For the purpose of payroll, event timesheets should cover only the period during which
the County 's Emergency Operations Center is activated .
Employees required to work under the direction of the Emergency Operations Center
Director will not be compensated for the time required to report to the Emergency
Operations Center or their designated location if elsewhere .
In the event employees are required to work long and continuous hours, the County
Manager may grant time off with pay/administrative leave for rest and recuperation to
ensure safe working conditions.
In order to ensure the safety of the County 's personnel , citizens, and continued
operations of emergency response tasks, employees required to work under the
direction of the Emergency Operations Center Director will be required to take a break
of at least eight hours within a 24-hour period .
Section 11. Emergency Operat i ons
In the event of natural or man-made disaster, the County Manager and the BOC
reserves the right to close all County offices , but still require County employees ,
essential and non-essential, to report to work to assist with any necessary emergency
operations.
020419 HCBOC Page 10
Those employees required to work during a natural or man-made disaster will be
compensated in accordance with Article mv1 , Section -W-.ll_of this policy.
Any employees who are required to work under the direction of the Emergency
Operations Center Director during an emergency or natural disaster will be
compensated in accordance with Article Ill, Section 18 of this policy .
Sect ion 13 . Adve rse Weather Poli cy (Admin istrat ive Le ave)
Purpose: Harnett County must ensure the delivery of services to citizens and
businesses even during times of adverse weather. Considering the varied geographic
locations and diverse populous of this County, it is the intent of this Adverse Weather
Policy to establish a uniform Countywide plan regarding how operations will be affected
during times of adverse weather and to establish guidelines for accounting for time and
for releasing non-essential personnel from work when: (1) adverse weather prohibits or
adversely impacts the ability of non-essential personnel to report to work or to remain at
work, or (2) adverse weather necessitates the suspension of non-essential operations.
Note: All County employees are to presume, unless otherwise notified, that County
operations will continue as normal and they are expected to report to work regardless of
any weather or other emergency conditions that may develop . The Harnett County
Adverse Weather Policy will not go into effect until the County Manager has determined
that normal operations at all Harnett County facilities is jeopardized by the existence of
adverse weather that may put lives or property in danger. Such a determination will be
forwarded to all major news and radio outlets across the County, distributed via Harnett
County e-mail, and posted on www.harnett.org and designated County social media
p latforms .
Designation of Essential & Non-Essential Personnel: All County employees shall be
designated as essential or non-essential personnel by the appropriate Department
Head or the County Manager. Non-essential personnel shall be designated in writing
through an e -mail or memorandum. This e-mail or memorandum shall act as an
employee's recognition of his or her status as a-non-essential personnel. Essential
personnel shall be designated in writing through a formal memorandum and each
essential employee shall acknowledge this designation in writing . This designation and
acknowledgement will be included in each employee's personnel file .
While not all County department heads and/or their assistant directors may be
considered essential personnel, all department heads and/or their assistant directors
should make themselves available to the County Manager via an agreed upon method
of communication should they be needed during times of adverse weather.
Some County departments may, in their discretion , assign employees to shifts in order
to maintain essential County operations . In these situations, employees may be deemed
essential or non-essential in accordance with their respective shift.
Duties of Essential Personnel:
A. Essential personnel who are required to work during adverse weather because
their positions have been designated as such by their Department Heads or the
County Manager afl4-should perform to the best of their abilities during this time.
020419 HCBOC Page 11
B. Those essential personnel who cannot report to work because of driving
conditions will notify their immediate Supervisor or Department Head so that
County transportation can be dispatched to pick them up.
C . If an essential employee refuses to report to work, remain at work, or be carried
to work by County transportation once this policy has been activated the
employee will not be granted administrative leave and will be charged absent.
D . Essential employees are not allowed to take a day off at such future time to
compensate for working during an emergency. Any compensation received by
such employees for working during an emergency is governed by the Emergency
Operations Compensation policy addressed in Article Ill, Section 19.
Non-Essential Personnel & Administrative Leave :
A. Non-essential personnel are those employees who may be approved for
administrative leave during adverse weather because their positions have been
designated as such by their Department Head or the County Manager.
B. Once this policy has been activated, administrative leave for nonessential
personnel may be granted in the discretion of the County Manager to
administratively excuse all non-essential personnel.
C . Administrative Leave will be granted to employees in the amount of hours the
employee is scheduled to work, not to exceed 10 hours.
D . Entitlement to administrative leave depends on a variety of factors , including but
not limited to the non-essential employee's status at the time of the
announcement, when the adverse weather develops, and how it affects County
operations .
a) During Normal County Operating Hours: If adverse weather develops
during normal County operating hours and the County Manager so
chooses to cease all County operations the following shall apply:
i. If the employee was on duty and was scheduled to depart early
through the use of his or her accrued leave after official word was
received but before the time for dismissal , leave is charged only
from the time the employee departed until the dismissal time.
ii. If the employee was scheduled to return to duty after an initial
period of leave and dismissal is given before the employee can
physically report to work, leave is charged until t ime for dismissal.
b) Outside of Normal County Operating Hours: If adverse weather develops
outside of normal County operating hours but there is no significant
curtailment of county activities the following applies :
i. Regardless of road and weather conditions essential and non-
essential employees are expected to be at work on time. Employee
tardiness caused by treacherous driving conditions may be
excused on a case-by-case basis by their department head or the
County Manager, but failure to report to work will result in the
employee being charged absent.
11. The County Manager, in his or her discretion , may delay opening
the County for a period of the workday. In the event he or she
chooses to do so, non-essential personnel will be administratively
excused for the delay period , but this does not excuse an employee
from being absent once the delay period has passed .
c) Outside of Normal County Operating Hours: If adverse weather develops
outside of normal County operating hours but there is a significant
curtailment of County activities the following applies :
_i. _If the County Manager, in his or her discretion , chooses to cease all
non -essential operations for the entirety of the day, the day will be
020419 HCBOC Page 12
E ent
I
I ate
01 ening
Cosed
Early
Closing
considered a non-work day and non-essential personnel will be
administratively excused.
E. Non-essential employees are not authorized to work when the County Manager
deems that their service is not required for continued County operations.
Note: The chart below details the previous information and is a complete summary of
the same .
Employee Action Non-Essential Essential Non Essential Essential Employees
(Exemi:1t and Non-exempt) H~*emflO
Paid administrative leave from regular start time to County opening time. All essential
Does not report Employees may use any of his or her accrued leave time to receive full personnel,
compensation for the remainder of the work day. regardless of
exemption
Employee is paid for his or her actual statutes, must
Reports to work time worked & receives administrative report to work
leave from regular start time to County during an adverse
opening time. weather situation
Employee is paid for his or her actual Receives full day f)ay . and will be
compensated in
Reports later than time worked & receives administrative accordance with
announced leave from regular start time to time this Ordinance .
opening County opening time&, if necessary,
may use any accrued leave to receive Some County
compensation equal to a full standard
work dav. degartments mat,
in their discretion,
Paid administrative leave for time County offices are closed, but accrued leave assign emgloj'.ees
Has scheduled time is used to receive full compensation for the remainder of the work day. to shifts in order
use of accrued to maintain
leave time . essential Countj'.
operations . In
these situations,
Any Leave without Leave without pay is still charged emi:1loj'.ees mat
Pay status be deemed
Is scheduled to Awarded administrative leave for the day for their scheduled work dat, up to 10 essential or non -
work hours.a essential in
Has scheduled Awarded administrative leave will Rat-be granted. accordance with
use of accrued their sh ift .
leave time.
Any Leave without Leave without pay is still charged . (This requirement does
Pay status (FMLA, not apply to those County
Militarv Leave) employees in an
Paid administrative leave for time County offices are closed. Employees may use approved leave without
Does not report any of his or her accrued leave time to receive full compensation for the pay status)
remainder of the work day.
Employee is paid for his or her actual
Reports to work time worked & receives administrative
leave from County closing time to regular
quitting time to receive full compensation
for the remainder of the work day.
Employee is paid for his or her actual Gets full day f)ay
Leaves work time worked & receives administrative
earlier leave from County closing time to regular
quitting time&, if necessary, may use
any accrued leave to receive
compensation equal to a full standard
work dav.
Paid administrative leave for time County offices are closed, but accrued leave
Has scheduled time is used to receive full compensation for the remainder of the work day.
use of accrued
leave time.
Any Leave without Leave without pay is still charged
Pay status
020419 HCBOC Page 13
Agenda Item L/i -If ----:.:..._ _ _:_ __
Harnet t
COUNTY
NORTH CA ROLINA
PROCLAMATION RECOGNIZING MRS. HELEN CHAFFIN BYRD
ON THIS lOOTH BIRTHDAY
www.harn ett.o rg
THAT WHEREAS, Mrs. Byrd will be honored by friends, relatives, and the Hamett County community
on this special occasion of her I oot1, birthday; and
WHEREAS, Mrs. Byrd was born on January 12, 1919 to Leonidas Martin Chaffin and Alda Johnson
Chaffin and has been a lifelong resident of Lillington, N.C. where she continues to live in the house
where she and William Hugh Byrd, her husband of 63 years , lived ; and
WHEREAS, Mrs. Byrd has been a devoted wife, mother, grandmother, and great grandmother and has
earned the respect of all whom have come in contact, and the love and affection of the community; and
WHEREAS, Mrs. Byrd graduated from Lillington High School and Woman's College of the University
of North Carolina at Greensboro. Following graduation, she continued her education at the University of
North Carolina at Chapel Hill ; and
WHERAS, Mrs. Byrd was a teacher in the Harnett County Schools, serving as a classroom English
teacher and mentor teacher at Erwin High School, Lillington High School, and Harnett Central High
School for 31 years, retiring from public education in 1983. During her career, she served as member of
the North Carolina Association of Educators and the Delta Kappa Gamma International Society for
Excellence and Professionalism in Education ; and
WHEREAS, Mrs. Byrd remains active in the community as she enters the second century of her life,
serving a s member of the administrative board and a former member of the board of trustees with
Lillington United Methodist Church; and
WHEREAS, Mrs. Byrd has lived during the most eventful century in the nation 's history, and has been a
model citizen and inspiration to her family, and today should be honored for celebrating l 00 years of high
quality life; and
WHEREAS, NOW, IBEREFORE, BE IT RESOLVED, by the Harnett County Board of
Commissioners that Mrs. Helen Chaffin Byrd is hereby recognized on behalf of all the citizens of Harnett
County for this milestone birthday. The Board does hereby express its sincere congratulations on this
happy occasion and gives its best wishes to Helen for many more happy years of health and happiness .
Adopted this the 22nd day of January 2019.
HARNETT COUNTY BOARD OF COMMISSIONERS
C . Gordon Springle, Chairman
Howard L. Penny, Jr., Vice Chairman Abe Elmore
Barbara M cKoy
strong ro ots • new growth
Joe Mille r
020419 HCBOC Page 14
Agenda Item _'4---=--------f __ _
Board Meeting
Agenda Item
MEETING DA TE: February 4, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett Regional Water Write-offs for 4th Quarter of 2018
REQUESTED BY: Steve Ward, Director
REQUEST:
Enclosed are the delinquent accounts determined to be at write-off status for the fourth
quarter of 2018. All of these accounts have been delinquent for more than three years and
total $31,141.80. The facilitation of these write-offs is an important step in a continuing
effort to effectively manage our collections and bad debt. HCDPU is currently using the
Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our
delinquent accounts. We are happy to report that we have recovered over $667 ,000 in bad
debt previously written off through the Debt Setoff Program. Please place this request on the
consent agenda at the next available meeting.
FINANCE OFFICER'S RECOMMENDATION :
COUNTY MANAGER'S RECOMMENDATION:
\\hcfil ea\Puu sers\swa rd\My Docum en ts\coll ections\writeoffs 4 th -qtr 201 8.docx
I of I
Page
020419 HCBOC Page 15
HARNETT COUNTY DEPT OF PUBLIC UTILITIES
QUARTERLY DELINQUENT WRITE OFFS
DEC 2015
NAME ACCOUNT# NOTES
ADKINS , STEVEN 20685-44932
ALLEN , KANDICE ASHLEY 197545-5972
AMERSON , LORNE S 179703-6827 4
ANDREWS , NATHANIEL C 121529-78386 RET BILL
ANGELES , JOSE 201347-17032
ARTIS , WILLIAM 60167-77949
ASHFORD, JOSEPH S 181843-66004
BECK, BRENDA ETHEL 94235-24698
BELL , EMILY MANESS 198985-8272
BELL, JONTE NICHOLE 193401-82089
BETTS, RICKY 196671-63304
BISHOP, TOBIAS ROY 145733-8461 RET BILL
BOWDEN, ROCKY LEE 20279-6680
BREWINGTON , MIA COURTNE~ 199053-83656
BRIDGES, YAPHET 201041-4266
BRIGHT, JAMES 192605-71107
BROOKS , DERRICK 193191-80919
BRYANT, AUTIN JEFFERY 200085-70735
CHICAS , LINDA 2609-78018
CHILDERS, COURTNEY E 192553-53872
COLVIN , MELISSA 19044 7 -22826
COVINGTON , JAMAR A 173721-28899
CURTIS , LAURA 21365-70393
DAVIS , ROBIN ANDRE 168649-62143
DEBRUHL, TIMOTHY 104551-1279
DENNARD, MICHAEL 54591-26945
DOSIER JR, THOMAS 106481-58072 RET BILL
DOUGLAS, TERRY A 184367 -3251
DURGAN, IVY 112333-83178
DYE, LANDON 159993-87337 FORECLOSURE
ELLIOTT, JONATHON 197081-4505
FAIRCLOTH , JACKIE 108123-35867
FETTY, JASON 128549-9209 RET BILL
FOX, JAMEY 197829-68816
FRAKES , JOYCE 102569-23598 BANKRUPT
FREDELL, TRACY 17 4493-84604
FRIER, CRYSTAL 165325-4885
GERALD ALLEN ESTATE 49363-6513
GILLUM, BRIDGET 196387-24197
GOODMAN ESTATE , TINA M 111905-51352
HALL, WINFRED S 35719-24499
HARDY , JOSHUA 192645-8365
HARVEY,TANETTA 156867 -46021
HAWKINS, GORDON T 113689-49581
HEASTER, PAMELA 151971-92106
HILL, TASHA 144045-52819
HOLEHOUSE, RAYMOND 199891-2977
HOLMES, BYRON 183225-2407
INGRAM, KYAH 197817 -50 36
Page 1
BALANCE TO
WRITE-OFF
$412.78
$47.50
$135.74
$323.59
$37.51
$72 .27
$76.02
$30.30
$79.41
$54.80
$107.34
$107.05
$160.13
$55.63
$97.74
$29.00
$2 ,236.32
$72.41
$695.19
$23.39
$25.88
$45.22
$59.82
$38.77
$2,112.00
$286.00
$628.20
$83.26
$602 .99
$299.50
$103.36
$15.00
$743.50
$57.57
$150.53
$45.49
$194.04
$524.18
$151 .04
$184.84
$730.81
$79.87
$29.49
$1 ,164.70
$255.05
$27.14
$136.92
$77.52
$69.42
020419 HCBOC Page 16
HARNETT COUNTY DEPT OF PUBLIC UTILITIES
QUARTERLY DELINQUENT WRITE OFFS
DEC 2015
NAME ACCOUNT# NOTES
JACKSON, HEATHER 129735-81936
JGSC , LLC 216615-36717 RET BILL
JONES JR, VERNON N 126901-4466
JORDAN.REBECCA 17 4009-237 44
JUDGE ,AARONJAMAR 197083-70379
KITTINGER, KATHY C 52733-50766
KNIGHT, JOHNNY 85085-7097 4
KRIZAN, TERESA M 77257-76034
LANE , ALEXIS RENEE 201205-34294
LARKIN , KAREN 196687-7 4224
LEAL , MARILUZ 12885 7 -65660
LEE , RICHARD 196197-24688
LORTH, DORA 156813-84855
MATTHEWS , ARNETTA 143653-47119
MCBRYDE, IESHA 176535-69621
MCCRAE, LA TOY A 118243-36412
MCDOUGALD, JAMES EDWAR[ 199351-23417
MCDOUGALD, MITCHELL L 201499-78753
MCEACHIN, DEION W 195443-46015
MCKEITHEN, COLANDA M 189521-82003
MCKETHAN , VIVIAN 12395-5384
MCKINNIS , JEROME 68363-6795 RET BILL
MCKOY , EWRIK 90975-46893
MCLEAN, ANNIE M 157541-65676
MCLEAN , JOHNEATTA 175971-83660 RET BILL
MCNEIL, DANIEL 200439-8298
MCNEILL, JIMMY 19791-59143
MONROE, MARY 183705-4500
MORRISEY , TIERRA 170059-73730
MULLINS , SCOTT 183591 -72833
MULLINS , ZACHARY 176385-8187
MURRAY , DELORES 89245-75968
MYERS DISCOUNT PHARMACY 166061 -85390
NICHOLS, KATHLEEN 42771-3484
NOETH, JAMES 15651 3-65122
ODOM, MICHAEL 178651-37747
ORAZIO , JESSICA 190835-41865
OWENS, MATHEW 197645-86540
PAGE , BILLY R 161081-34866
PATTERSON .CRYSTAL 137983-61859
PAZ MENDEZ , SILVIA 194237 -85136
PERNELL, SHAWN 175545-827 44
PHILLIPS , SHELBEY G 24223-72779
PLEASANT ESTATE , JIMMY C 37035-11017
PLYMALE , MARY S 126043-36441 FORECLOSURE
POGUE, WILLIAM S 182435-97 45
QUICK, MARIA LOUISA 179707 -4482
RAMOS , JUAN RIVERA 178593-8507
RAVELO , GUILLERMO A 200651 -81 201 FORECLO SURE
Page 2
BALANCE TO
WRITE-OFF
$10.32
$1,254.75
$111.49
$121 . 73
$90.00
$224.00
$18.50
$33.64
$47.24
$21.19
$110.27
$19.87
$1 ,576.00
$34.42
$100.80
$121.12
$37.25
$90.72
$34.08
$10.98
$264.18
$83.02
$45.50
$18.50
$288.89
$259.00
$162.56
$323.25
$29.00
$49.00
$366.51
$165.83
$11.52
$350.25
$11 1.68
$144.20
$34.00
$16.73
$35.81
$51.70
$13.26
$34.75
$27.00
$569.38
$208.56
$58.02
$539.25
$251 .00
$301.50
020419 HCBOC Page 17
HARNETT COUNTY DEPT OF PUBLIC UTILITIES
QUARTERLY DELINQUENT WRITE OFFS
DEC 2015
NAME ACCOUNT# NOTES
REAL TY EXECUTIVES 198143-83353
REED,HEATHER 93205-23110
RICHMOND, JANICE 188763-36694
RICKETSON, AMANDA 187937-21128
RICKS , JOHN H 120851-62013
RIVERA, MARILYNN TORRES 137575-23787
ROBERTS JR, JOHN 88907-66608 RET BILL
ROBINSON, REINA ELAN 192107-86142
RODRIGUEZ, JUANITA GARCIA 197033-87209
RODRIGUEZ-HERNANDEZ, LUZ 177855-77 498
ROTELLA, TIFFANY 194613-2954
ROYAL, VIDEISHA 118595-39712
SAN MIGUEL, MARCELLA 171157-23842
SEXTON EST ATE, DOROTHY 78067-34978 FORECLOSURE
SLEGEL, CHRISTIAN 164707-8780
SMILEK, CHRISTINA 198159-19754
SMITH, RUSSELL E 190193-37 478
SMITH, SAMANTHA C 180675-36298
SMITH, WILLIAM R 36767-437
SMITH, WILLIAM R 36767-436
STANLEY ESTATE, LINDA 64291 -8819
STEVENS,ANTHONYVERNON 1934 79-76027
STEWART, MELVIN D 45949-11024
STINE, CHRISTINA 187431-73039
SWANEY, APRIL 194923-83881
TART ESTATE, CARMEN 108981-18765
THER BLUFF TRUST 49365-6502
THIGPEN, TIMOTHY 108117-36424
TROY, JOSHUA 172217-61574
TUCKER, CYNTHIA 196987 -23605 RET BILL
VAILLANCOURT, DWIGHT 196313-89406
VELASQUEZ,CRYSTALLYNN 193055-66220
WEBB, DON 198637-24886
WEST, EUGENE KEITH 193271-63384
WEST, TOBY 16869-15280
WIGGINS, BAMBI 56007-51521
WIGGINS, JAMES 26131 -72959
WILKINS , FRANK 20761-56235
WILKINS, TONYA 161621-23703
WILLIAMS , TAMIKA C 88963-7022
WOODS JR , WILLIE 195169-60228
WOODS, LAWRENCE 188185-62637
WYATT, DONNIE 184285-86837
TOTAL
Page 3
BALANCE TO
WRITE-OFF
$95.85
$28.27
$199.32
$62.19
$53.71
$315.88
$534.93
$91.66
$177.52
$169.31
$90.42
$145.34
$172.52
$289.50
$18.28
$49.43
$126.31
$16.87
$572.00
$567.00
$286.00
$124.32
$45.14
$86.00
$255.36
$1,107.50
$471.00
$883.14
$44.75
$152.14
$60.92
$37.99
$117.62
$62.80
$8.50
$74.84
$120.20
$341.50
$64.23
$92 .68
$158.82
$57.93
$53.66
$31,141 .80
020419 HCBOC Page 18
Board Meeting
Agenda Item
Agenda Item _L/....;;_-_(;. __
MEETING DA TE: February 4, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Shawtown School Renovation
REQUESTED BY: Barry A . Blevins, General Services Director
REQUEST:
General Services Director request the Board of Commissioners consider and approve an
award of bid in the amount of$771,970.00 to Southeastern Construction of Buies Creek,
LLC for community building renovation at the Shawtown Campus, Lillington NC. Funds for
the renovation is being paid out of the Capital / Special Projects funds.
Southeastern Construction was the sole bidder at the bid opening, project was readvertised, at
second bid opening Southeastern Construction was again the sole lowest responsive, and
responsible bidder pursuant to NCGS 143 -129 (b) and NCGS 143-132. Award amount was
arrived at by negotiation after original bid exceeded funds available for the project, project
team and architect/engineer made reasonable changes in specifications to bring contract price
within funds available, pursuant to NCGS 143-129 (b).
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Use rs\gwheel er\AppData \Local\M icrosoft\ W indows\lNet Ca che\Conte nt. Outlo ok\ TPTEQ CL V\agenda request
19. 1.22.do cx Page I of I
020419 HCBOC Page 19
Notice of Award
Date:
Project: Harnett County Shawtown School Building Renovation
Owner: County of Hamett Owner's Contract No.:
Contract: Shawtown Building Renovation Engineer's Project No.: 2018-009
Bidder: Southeastern Construction ofBuies Creek, LLC
Bidder's Address: [send Notice of Award Certified Mail, Return Receipt Requested}
!PO Box 157
)3uies Creek, NC 27506
You are notified that your Bid dated December 4, 2018 (original) and negotiated Bid dated January 10, 2019 for
the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for
Shawtown Building Renovation.
The Contract Price of your Contract is Seven Hundred Seventy-One Thousand Nine Hundred Seventy
Dollars ($771,970.00).
2 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award.
5 sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within 10 days of the date you receive this Notice of
Award.
1. Deliver to the Owner 2 fully executed counterparts of the Contract Documents.
2. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the
Instructions to Bidders (Article 20), General Conditions (Paragraph 5.01), and Supplementary
Conditions (Paragraph SC-5.01).
3. Other conditions precedent: none
Failure to comply with these conditions within the time specified will entitle Owner to consider you in default,
annul this Notice of Award, and declare your Bid security forfeited.
Within ten days after you comply with the above conditions, Owner will return to you one fully executed
counterpart of the Contract Documents.
Copy to Engineer
County of Harnett, NC
Owner
By: ____________________ _
Authorized Signature
C. Gordon Springle, Chainnan
Title
Southeastern Construction ofBuies Creek, LLC
Contractor
Accepted By: _______________________ _
Authorized Signature
Title
EJCDC C-510 Notice of Award
Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.
Page 1 of 1
020419 HCBOC Page 20
February 4, 2019 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
There are five (5) vacancies on this committee.
AGRICULTURE ADVISORY BOARD
There is (1) vacancy for District 5
BOARD OF EQUALIZATION AND REVIEW
BOARD OF HEAL TH
There is a vacancy on this board for an engineer position.
HARNETT COUNTY REGIONAL JETPORT
AGENDA ITEM 6
Jerry D. Milton (District 1) would like to be a ointed to serve on this committee.
(application attached)
There are (5) vacancies on this committee (District 1, District 3 , District 5, At Large
Member and a Campbell University Representative)
HARNETT COUNTY BOARD OF ADJUSTMENT
There is one (1) vacancy for alternate members representing District 3.
HARNETT COUNTY COMMISSION FOR WOMEN AND YOUTH
There is one (1) vacancies on this council.
HARNETT COUNTY PUBLIC LIBRARY BOARD
There is one (1) At-Large vacancy and (1) Anderson Creek Library representative.
HARNETT COUNTY PUBLIC FACILITIES CORP. BOARD OF DIRECTORS
Steve Ward would like to be reappointed to serve.
HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE
There are three (3) vacancies on this committee.
NURSING HOME COMMUNITY ADVISORY COMMITTEE
There is (1) vacancy on this committee
NONPROFIT FUNDING COMMITTEE
There is one vacancy for District 4.
Page 1 -Appointments
020419 HCBOC Page 21
APPLICATION TO SERVE ON A BOARD APPOINTED BY THE
HARNETT COUNTY BOARD OF COMMISSIONERS
~G DISTRICT: (Please check district number in which you live):
Lt:'.] District 1, Commissioner McKoy's D District 4, Commissioner Springle's
D District 2, Commissioner Elmore's D District 5 , Commissioner Miller's
D District 3, Commissioner Penny's
TELEPHONE: (HOME) ~tO· '6:(~· g'f?3(p (WORK) ?/<f' '127-Y>Y&S°
PRESENT occUP A TION: \.)u '.'.>, .v e ~b Dl..J/\Jc:,R.. 60vfhe-0--ykt2,J X.Jte'<:! 'e>I<> '.:> ••
YEARS OF FORMAL EDUCATION: --J......J'---:;I' :.::./..!;.;;__ ________________ _
CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HA VE PARTICIPATED:
PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LISTED BOARD:
-# I
DA TE: / ' i 5, i ~ SIGNATIJRE n [) Uk,
****************************************
FOR OFFICE USE ONLY:
DATE RECEIVED:---------------------------
DATE FORWARDED TO COUNTY COMMISSIONERS: --------------
020419 HCBOC Page 22
Board Meeting
Agenda Item
~e, b . L/ 1 iJ. 0 I 9
MEETING DATE: .Jan11a1y 7, 261~
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Consulting Services Agreement
REQUESTED BY: Sheriff Wayne Coats
REQUEST:
Sheriff Coats requests approval of Consulting Services Agreement in the amount of $64,800
per year with Michael D. Robertson to consult on the update of policy and procedures and to
begin the process ofreceiving Accreditation from the Commission on Accreditation for Law
Enforcement Agencies, Inc. (CALEA). The CALEA Accreditation is a proven management
model that is recognized by the International Association of Chiefs of Police, National
Organization of Black Law Enforcement Executives, National Sheriffs Association, and
Police Executive Research Forum . CALEA gives the Sheriff continuing information that
promotes the efficient use ofresources and improves service delivery . The advantages of
CALEAare:
a) Demonstrates the agency's commitment to excellence in leadership, resource
management, and service-delivery,
b) Accredited agencies are better able to defend themselves against civil lawsuits,
c) Agencies may see a reduction in their liability insurance cost, and
d) Give the Sheriff a proven management system of written directives , sound training,
clearly defined lines of authority, and routine reports that support decision-making and
resource allocation.
This contract will not require additional funds this budget year.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC \agendaform2019 Sheriff CA LEA cons ultin g agreement.docx
I of2
Page
020419 HCBOC Page 23
CONSULTING SERVICES AGREEMENT
This Agreement (hereinafter referred to as "Agreement") is entered into on January __ , 2019
by and between Michael D. Robertson (hereinafter referred to as "Consultant") and the Hamett
County Sheriffs Office (hereinafter referred to as "Client").
In consideration of the mutual promises set forth between the parties herein, it is agreed as
follows:
l. Consultant, as an independent contractor and not as an employee of Client, will perform
consulting services for and at the request of Client. As an independent contractor,
Consultant shall not represent himself as an agent or employee of Client for any purpose
in the performance of Consultant's duties under this Agreement. Accordingly, Consultant
shall be responsible for payment of all federal , state, and local taxes as well as business
license fees arising out of Consultant's activities in accordance with this Agreement. For
purposes ofthis Agreement, taxes shall include, but not be limited to, Federal and State
Income, Social Security, and Unemployment Insurance taxes.
2. Consultant shall provide the following consulting services for Client:
a . Provide guidance and assistance in completing all required Commission on
Accreditation for Law Enforcement Agencies ("CALEA") applications.
b. Review Client's policies and general orders for conformity to CALEA standards.
c . Provide suggestions on changes of policy and general orders to align current
practice with CALEA standards.
d. Assist in the inspections of Client's facilities to ensure compliance with CALEA
standards.
e. Assist in the inspections of Client's vehicles and specialized equipment for
CALEA compliance.
f. Create files for each CALEA standard.
g . Assist Client with preparing for mock on-site assessments.
h. Provide review of notes and suggestions for changes after mock inspections.
1. Provide operation assistance for on-site assessment.
J. Provide on-site assistance during on-site assessment.
k. Prepare a summary of on-site assessment issues and make recommendations for
correction.
1. A ssist Client with preparation for presentation to CALE A Commissioners.
3. The term of this Agreement (the "Initial Term") shall be January 1, 2019 through June
30, 2019 and may be renewed for an additional one-year term upon the written consent
of both parties. The compensation to be paid to Consultant for an additional one-year
term shall be negotiated at the time of renewal.
4. In compensation for services to be provided hereunder described as the review, writing,
and publication of the Client's Policy and Procedures Manuals, the Client will pay
Consultant the sum of $45.00 per hour for services rendered not to exceed 120 hours per
020419 HCBOC Page 24
month for a maximum of $32400.00 for the Initial Term of the Agreement. Invoices
shall be submitted to the Client on the first day of the month for services rendered for the
preceding month.
5. All writings shall be compliant with the policies of CALEA. Final approval of all policies
is the responsibility of the Client and no policy will be published without that approval.
6. It is further understood and agreed that this Agreement includes reimbursement for
ordinary out-of-pocket expenses. Any extraordinary expenses are not included, and both
parties must agree on the expense item and reimbursement prior to an extraordinary
expense being incurred. The Consultant shall provide receipts for any such extraordinary
expense.
7. Consultant acknowledges that Consultant presently has no interest and shall not have any
interest, direct or indirect, which would conflict in any manner with the performance of
services required under this Agreement.
8. Consultant shall not assign nor transfer any interest in this Agreement without prior
written consent of Client.
9. Consultant is registered in the State of North Carolina as an "S" Corporation and will
take all actions necessary to comply with record keeping requirements established by law
or regulation. If Client is required to file as employer, principal, or in any other capacity,
Consultant will prepare the necessary documents and submit them to Client for review
and signature. Consultant will assume the costs for any registration fees as required by
North Carolina law or any other jurisdiction.
10. Sheriff Wayne Coats, or a designated alternate, is the Client representative with authority
to administer this Agreement. In this capacity, he is authorized to receive and approve
bills and to agree to any modification of this Agreement in writing by mutual consent of
the parties. Michael D . Robertson shall serve as the contact for Consultant.
11. Consultant shall comply with all federal , state and local laws and regulation applicable
with the services described herein and will indemnify and hold Client harmless for any
failure to comply with such laws with respect to the services Consultant provides on
behalf of Client.
12 . Consultant shall hold Client and its officials, agents, and employees from and against all
claims, damages, losses, and expenses, direct, indirect, or consequential (including
attorneys fees) arising out of or resulting from the performance under this Agreement or
the actions of Consultant or his employees or contractors under this Agreement or under
the contracts entered into by Consultant in connection with this Agreement. This
indemnification shall survive the termination of this Agreement.
13 . Consultant and its employees will treat all information and documentation received from
Client, regardless of form, as confidential and such shall at all times remain the property
020419 HCBOC Page 25
of Client; will use such information and documentation only in connection with the
representation of Client; and will not disclose any such information or documentation to
any other person; firm or entity without the prior written consent of Client.
14. Either party may terminate this Agreement, without cause, upon 30 days written notice to
the other party. This Agreement may be terminated, for cause, by the non-breaching party
by notifying the breaching party of a substantial failure to perform in accordance with the
provisions of this Agreement and if the failure is not corrected within 10 days of the
receipt of the notification. Upon such termination , the parties shall be entitled to such
additional rights and remedies as may be allowed by relevant law. Termination of this
Agreement, either with or without cause, shall not form the basis of any claim for loss of
anticipated profits by either party.
15. This Agreement shall be subject and governed by the laws of the State of North Carolina.
All actions relating in any way to this Agreement shall be filed and heard in the Superior
Court of Hamett County.
16. Failure of either party to insist upon strict performance of any covenant or condition of
this Agreement in any one way or more instances shall not be construed as a waiver for
the future of such covenant, but the same shall be and remain in full force and effect.
17 . Consultant understands that E-Verify is the federal program operated by the United States
Department of Homeland Security and other federal agencies, or any successor or
equivalent program used to verify the work authorization of newly hired employees
pursuant to federal law in accordance with §64-25(5) of the North Carolina General
Statutes. Provided that Consultant is a person, business entity, or other organization that
transacts business in this State and that employs 25 or more employees in this State, then
Consultant understands and certifies that they shall verify the work authorization of the
employee through E-Verify in accordance with §64-26(a) of the North Carolina General
Statutes. Consultant further certifies that his subcontractors comply with E-Verify
pursuant to federal law, and Consultant will ensure compliance with E-Verify by any
subcontractors subsequently hired by Consultant.
18. Any notice required or permitted under this Agreement must be sent by registered or
certified mail, return receipt requested and shall be deemed given when received by the
individuals set forth below:
Michael D. Robertson
228 Pinewinds Dr
Sanford, NC 27332
Wayne A. Coats
Sheriff
Harnett County Sheriff's Office
PO Box399
Lillington, NC 27546
19. This Agreement constitutes the final , complete and exclusive statement of the terms of
the Agreement between the parties regarding its subject matter and supersedes any prior
and contemporaneous offers, negotiations and understandings, whether oral or written,
020419 HCBOC Page 26
between the parties. This Agreement may be amended only by written mutual agreement
of both parties. This Agreement shall apply to all employees of the Client and its
subsidiaries, as well as to all employees of the Consultant.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
signed below:
Michael D. Robertson Date
Sheriff Wayne A. Coats Date
Paula K. Stewart, County Manager Date
020419 HCBOC Page 27
Board Meeting
Agenda Item
Agenda Request ___ g __
~e 6 . L./ d O I 9
MEETING DA TE: January 7, 2c(19
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Additional position request
REQUESTED BY: Sheriff Wayne Coats
REQUEST:
Sheriff Coats requests an additional Administrative Assistant position, Pay Grade 17
$34,234, to assist in the management of the update of policy and procedure and to begin the
process of receiving Accreditation from the Commission on Accreditation for Law
Enforcement Agencies, Inc. (CALEA).
This position will not require additional funding thi s budget year.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agendafonn20 19 Sheri ff CA L EA cons ulting.docx Page I of I
020419 HCBOC Page 28
Email:
dwighL,;now @nc.rr.com
dwight@dsnowattomcy.com
DWIGHT W. SNOW
ATIORNEY ATIAW
302 W. Edgerton Street
Dunn, North Carolina 28334
Telephone: 910-892-8199
Facsimile: 910-892-5487
January 21 , 2019
Via email: pstewart@harnett.org
Ms. Paula Stewart
Hamett County Manager
P .O . Box 759
Lillington, N.C. 27546
Agenda Item
Mailing Address:
P.O. Box 397
Dunn, NC 28335
Re: Proposal by Everette E. Smith to purchase real property from Harnett County
Dear Paula:
Pursuant to the provisions ofN.C. Gen. Stat.§ 160A-269, Harnett County has received a proposal
from Everette E . Smith to purchase a real property tract owned by Harnett County pursuant to a deed
recorded June 9, 1982 in Book 734, Page 743, Harnett County Registry. The property is described as
a 1. 8 acre tract located in Johnsonville Township off Dove Road, Cameron, NC 283 26 with Parcel ID
No. 0995469000 . The tract is a wooded lot which has no public road frontage and is contiguous to
the home place tract of Mr. Smith's mother, Evelyn Smith Weathers who lives at 417 Dove Road,
Cameron, NC 28326 . The Harnett County Tax Department value on this lot pursuant to the 2017
revaluation is $5,460.00. Mr. Smith has made an offer on this property of$6,000.00 which is based
on the county tax value plus an additional amount which would cover the county's advertising cost
with the local newspaper pursuant to the General Statute requirements .
I would propose that Mr. Smith's bid be placed on the next work session of the Board of
Commissioners for its consideration. If the Board decides to accept Mr. Smith's proposal then a
Resolution to sell real property will need to be formerly adopted at a future regular meeting of the
Board.
020419 HCBOC Page 29
As a basis for Mr. Smith's proposal I have enclosed the following :
1. Real property proposal letter by Mr. Everette E . Smith dated January 14, 2019
together with his statutory deposit check of$300.00. (Deposit will be delivered to County
Clerk on January 22, 2019).
2. Copy of Deed for subject property to County of Harnett
3. Harnett County Tax Department card of subject property showing tax value of
$5 ,460.00
4. Proposed Resolution By The Harnett County Board of Commissioners To Sell Real
Property
If you have any questions in reference to the above listed information then please do not hesitate to
contact me .
DWS :ta
Enc.
Cc Margaret Regina Wheeler, County Clerk
sy:~tJ.~
Dwight W . Snow
020419 HCBOC Page 30
January 14, 2019
County of Harnett
I Everette E. Smith, hereby make a bid of $6000 for LOT #9 of the Rufus Smith
Estate, MAP Book #13 Page 36.
Sincerely,
Signature Date
020419 HCBOC Page 31
-----,---~--
C
C.
C
1111111111
7340743
\ ./
.,,.. . '\ ()
QOMM1SSIONE6,'S DEEO
vi . . .
1H1S tEED, Mda this .J1.Z. day of July, 1981, by E. Marshell Woodal t, ·
CanllUIOMr,. Plll'S\111\t to I J\Nlglllent of the Dlstrh:t CD111"t of Kal'Mtt County
!n ttie action 1tntltl11d "County of Harnett vs, Iola Y011Rg•, party of th• tint
part, to the County of Harnett, North C.rolln•, party of the Ncond parts
l.!.l!U.1 ~l·I..!!.:
1HAT WHEREAS, the Hid OanllHlonar, being eq,owered and dlrec:ted by .
. • Judjpllllnt In tt111 Hid action, .did~ ttlll 27th day of Mtrch, 1980, a fter
ctve uv.rtlM1Wnt according to !•, and u dlrechd by 11ld Juctpnt, 11iq,o•
th• lend herein.after describe~ to publl~ 111111 at the courthotiM door In
Hamett Oi,unty, ·w1111re 111d when the 11ld Oi,unty .of Harnett blc111111 th~ Int . .
and highest bidder for Hid lend In the 1111 of S329,33, and whereas, IIOre
ttlan ten days ~lap111d 1ft1r 11ld HIii and ttll report thereof to ttlll Court . .
without any edY8nc:ed or upset bid being off•red and without any 11>Cceptlons blll"9
fll•d, 111d th, 1111d 11111 w11 then canfl"l'IIIIICI, end the ·111d Comllt11loner, 111
afor.Hld, 111as ordand by the JuclgMent of Hid Court to 111C11Cut11 • claed In t .. ·
. .
sl111pl1 to said purche1er 11pori payNnt of 11ld pun:hate IIIOMYl and whereas,
tlll Hid pul'dtaM IIIOIIIY has bNII paid In fullJ
NtM, IN a>NSIDERATION of ttl1 pl'llllllllls, the 11ld E, Ml"hall Woodall,
CamlHlon,r, 11 aforesaid, does hereby barg1l11, NI I, and mnV9y to the
Hid County of Harnett, Its 1uc:cn1ors and a11lgn1 th1t certain. parcel or
lot of lend situated In JohnsonYI 1111 Township, Harnett County, North
C.rol Ina, ,nd IIIOrt partlcularly dl1crlbed u fol low11
Being 1,8 acres, Tract No. 9 of ttle Altfus Saith £1tat, rore fully
dllscrl bed as to I lows:
6eglnnl ng et I stake Southeest comer of Lot No . 7 and runs South
9 dftgrees 53 ~lnutes West J,O f .. t to, stuke; thence ~orth 6S
degrees ltest 340 fNt to • corn,ri 'thence North 36 degrees East
330 fMt to , corner; tMnce South 55 degre1s East 190 f1111t to ttll
Beginning. containing 1.8 acrn "°'"' or less. For reference, 1111
DNd dated August 10, 1967 fnn YI rglnla O\al .. re ,t els to Iola
Young end recorded In Deed Book 501, Pege u. Harnett Oi,unty Aitglstry. ·· ·:·· .. ,
To have and to hold said lend with lt1 1ppurtenanca1, to the County of
Harnett, the 1111d party of the HCIOftd, th 1ucce1101'1 atd ... 111ns. for lta own
1111 and bllhoof forever, In u full end -.,le 111111ner u Hid E, Marah,11 Woodall.
CaaalHloner, 11 aforneld, .ls auttlorlnd end 111po1111red· to oon¥ey ttie •-· !
rltl I
· :.· 1~0Q.~f~t ]_({J ;,!17 !' . : • 1·
_ _: :,_ :~ u:'. 't:~~;,;:i,: :,:' ~-,:L.,w. {, .. : J:, L ~ :; ~i1~ --~~t;,~'.
.. :··.
020419 HCBOC Page 33
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IM Wl'TNESS ~Of, thl Hid E, Ml!'Wlal I ~11, Ol:lals1IOMf' •..
"9111 han11111to Mt 1111 hend end '"' tM day end y.ar flrst ~ wrltteft .
t«>RlH D'.-,L I NA
HARfc:n CX>I.M'Y
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1. • Not•ry Publlc·of 11ld county end 1tm, do h11'9by e1rtlfy ttlat ..
E. Mllr1h11II Noodllll, ea.1111oner, cirantor, penonally appearad l>efor. •
this div end 11cknowladged tha execution of thl foregoing dffd •
. · Wltnen fllY hand and offlcl1t aNI 11111 the .iJ!! ".Y of ·~
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• • • • • • • • • •
The foregoing cel"'tlflc•t• of I
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Publlc of and for the O>untv of Hernatt, Stiff of Norttl Carollne, 11 Clll"tlfl•d
to be In duo fol"lll and eccordlfll/O law. Fl led · 0; (it ·&2a, 11\d
,.corded In 0"4 9ook -/j<t-• P199 7'8'· ~ lf.'c:/ Ir. the Offlc. of tM
'-9l1ter of D•?-ff Harna-tt Cou~
This "'::/.._ day ot \...J.: [.1,,?.p , 19,0.,
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020419 HCBOC Page 34
HARNETT COUNTY Parcel ID: 09-9546---9000-DOVE RD NC PLAT: 00013/00036 UNIQ ID 257280 SPLIT FROM ID 903183000 ID NO: 9546-74-4784.000 COUNTY WIDE ADVALOREM TAX {100), SPOUT SPRINGS ADVALOREM TAX {100) CARD NO. 1 of 1 Reval Year: 2017 Tax Year: 2019 LT #9 RUFUS SMITH EST MB13 PG 36 1.800 AC 1.950 AC SRC~ GlS Aaaralsed Bv 13 on 11/14/2018 00900 JOHNSONVILLE TW-09 er-FR-EX-COTY AT-LAST ACTION 20181114 N D~·-MARKET VALUE I "~uRECIATI"--RE •• •-OF VALUE TOTAL POINT VALUE I 0 USE I MOD I Eff, Ar.,,, I n, AL I BASE KA r 1: I -·-I EYB I AYB I INORM I CREDENCE TO MARKET BUILDI--ADJUSTMENTS 50 I 00 I I I I I I 1%6000 I TOTAL ADJUSTMENT FACTOR 0 RURAL HOME SITE DEPR. BUILDING VALUE -CARD 0 TOTAL nuA• ITY INDEX 0 STYLE: DEPR. OB/XF VALUE -CARO MARKET LAND VALUE• CARD 5,460 TOTAL MARKET VALUE -CARD 5,460 TOTAL APPRAISED VALUE -CARD 5,460 TOTAL APPRAISED VALUE· PARCEL 5,460 TOTAL PRESENT USE VALUE -LANO 0 TOTAL VALUE DEFERRED· PARCEL 0 TOTAL TAXABLE VALUE -PARCEL ~ <; 4"n PRIOR APPRAISAL PERMIT BUILDING VALUE 0 CODEI D• ro-I NO, I OBXF VALUE 0 LAND VALUE 34,920 PRESENT USE VALUE 0 DEFERRED VALUE 0 ROUT: WTRSHD: TOTAL VALUE 34 920 SALES DATA OFF. RECORD I DATE DEED I BOOK I ua~• I-<> I YR I TYPE 0/U I INDICATE VII SALES PRICE 00734 I 0743 I 10 I 19001 I X I V I 0 HEATED AREA NnTI<"' correct landhnes to off road woods per aerial -JSh SUBAREA coDEJ DESCRIPTION lcouNTj LTH I WTH I UNITS I UNIT PRICE I 0~<;.: I BLDG# --I AYB I EYB I~~ OVR I 'Yo CONDI OB/XF DEPR. TYPE I GS AREA I PCT I RPLCS VALUE SUBAREA I O TOTAL OBIXF VALUE I TOTAi<:: BLDG DIMENSIONS I LAND INFORMATION HIGHEST AND USE LOCAL FRONTAGE DEPTH PEPTH / LND COND OTHER ADJ/NOTES ROAD LAND UNIT TOTAL LAND UNIT TOTAL ADJUSTED LAND VALUE OVERRIDE LAND NOTES BEST USE CODE ZONING SIZE MOD FACT RFACLCTOOT TYPE PRICE UNITS TYPE ADJST UNITPIUCE VALUE WOOD! 6113 RA·20R 0 0 1.0000 0 1.0000 calc acres 2,800.00 1.950 AC 1.000 2,800.00 5460 0 TOTAL MARKET LAND DATA 1.95 5460 !TOTAL PRESENT USE DATA I 09-9546· --9000-(5449627) Group:O 11/14/2018 11:06:16 AM. 020419 HCBOC Page 35
RESOLUTION BY THE HARNETT COUNTY BOARD OF
COMMISSIONERS TO SELL REAL PROPERTY
THAT WHEREAS , Harnett County is the owner of a 1.8 acre real property tract located
off Dove Road in the Johnsonville Township of Hamett County; this tract was conveyed to
Hamett County in that Deed recorded in Book 734, Page 743 , Harnett County Registry with
Parcel ID No . 0995469000; and
WHEREAS, Everette E . Smith has made an offer to Harnett County to purchase said 1.8
acre real property tract for the purchase price of $6,000 .00 pursuant to the negotiated offer,
advertisement and upset bid procedure set forth in N .C. Gen . Stat. §160A-269 ; that the Hamett
County Board of Commissioners has considered this offer and said Board desires through this
Resolution to propose to accept the Smith offer on the condition that Smith pay a 5% deposit
($300.00) and that the further requirements ofN.C . Gen. Stat. §160A-269 are met .
NOW THEREFORE, BE IT RESOLVED that the Hamett County Board of
Commissioners pursuant to the provisions ofN.C. Gen . Stat. §160A-269 does hereby propose to
accept the offer by Everette E . Smith of $6,000 .00 to purchase that 1.8 acre real property tract
upon his deposit of 5% of the offered price ($300.00) and subject to any upset b ids received after
publication of the Smith offer pursuant to the aforementioned statute .
BE IT FURTHER RESOLVED that the County legal staff will insure the compliance
with the sale provisions of N . C. Gen. Stat. § l 60A-269 and will prov ide to the Board a proposed
Special Warranty Deed at such time that a final bid has been recei v ed and accepted for said real
property .
Adopted this the 4th day ofFebruary, 2019.
ATTEST :
Margaret Regina Wheeler
Clerk to the Board
HARNETT COUNTY BOARD OF COMJ'v1ISSIONERS
By: ------------------
Gordon Springl e, Chairman
020419 HCBOC Page 36
Agenda Item JO (i)
{Q ~n4nsfon-'tllee -~aru:eff lllnmmuniflJ ~innJnr.
"#lJNIT'l. ~<:,
MAIN OFFICE
Phone 919-934-2145
Fax 919-934-6231
Post Office Drawer 711
1102 Massey Street
Smithfield, NC 27577
Ms. Gina Wheeler, Clerk
Harnett County Commissioners
107 E. Front St.
Lillington, N. C. 27546
Dear Ms. Wheeler:
LEE COUNTY OFFICE
Phone 919-776-0746
Fax 919-774-1867
Post Office Box 106 1
225 S. Steele Street
Sanford , NC 27330
January 15, 2019
HARNETT COUNTY OFFICE
Phone 91 0-814-8360
Fax 910-8 14-8362
Pos t Office Box 40
74 5 S hawtown Rd., Suite A
Lill ington, NC 2754 6-0040
Pursuant to Instruction 20 of the August 5, 1982 OEO Letter of Instruction and
State Administrative Code entitled "Review of Local Agencies Program Year and
Community Service Block Grant Anti-Poverty Plan by Public and County Commissioner's,
we are pleased to submit this plan for your review. We would appreciate you signing and
notarizing the attached form , that you have received the grant to go to the Commissioners
and if there are comments please provide them to be included in the grant. If you need
additional information, please don't hesitate to let us know.
EMW/
Enclosure:
Sincerely,
E. Marie Watson
Executive Director
AN EQUAL OPPORTUNITY EMPLOYER
UNITED WAY AGENCY
020419 HCBOC Page 37
~
OFFICE of~
ECONOMIC OPPORTUNITY
Community Services Block Grant [CSBG]
Documentation of Submission to County Commissioners
Background : The North Carolina Administrative Code [10A NCAC 97C .0111 (b)(1 )(A)] requires that each CSBG grant recipient
submit its Community Anti-Poverty Plan [grant application] to each County Commissioner Board that it serves .
Instructions: This form is to be completed and notarized by the Clerk to the Board .
Agency Name : -=Jo=h=ns=to=n.:...;-L=e=e....:..-h=a:...:..:rn=et:..:...t =Co=m=m=u=n=ity.J....;A:....:.c=ti=on:..:.,_,..:..:.ln=c..:_. __
County:
Date of Application Submission : --~o:H1~11~5.1-r.12~01~9,__ _____ _
[Note : This application should be submitted to the County Commissioners at least thirty [30] days prior to application submission to the
Office of Economic Opportunity [OEO]. The grant application is due to OEO February 15, 2019.
Clerk to the Board should initial all items below.
The agency submitted a complete grant application for Commissioner review .
The Clerk to the Board will be responsible for assuring that the application is distributed to the Commissioners .
Commissioners' comments provided those to the agency . (If applicable)
Notary , '''" "' ,, ,,, ... 1 M ,,,
,''~,0'" . l:-1 ,,, ....... ~,-....... ···. o' ',, .. ~ .· ·. 0, i~:· o1A 0 ,_· .. ~-:;_
-OJ ; ~· '"l r ·. --. ' . --. . -: : ~·.. . = ~ ~\. ,t:,UB\.fJ _/}jj
-:.,,;-?~~:.:: ...... ~~ ?' ,,, ~ ' r co's,~,,, ,,, ,,,
''''""'''
I -l .1-19
Date
Date
020419 HCBOC Page 38
(
North Carolina Departm ent of Health and Human Servic es
Division of Soc ial Services
OFFICE of~
ECONOMIC OPPORTUNITY
Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
Project Period July 1, 2019 -June 30, 2020
Application Due Date: February 15, 2019
Agency Information
Agency: Johnston-Lee-Harnett Community Action, Inc
Agency:
Federal I.D. 560859623
DUNS Number: 153233663
Administrative Office Address: 1102 Massey Street, Smithfield, NC 27577-0711
Mailing Address (include the 4-digit zip code Post Office Drawer 711, Smithfield, NC 27577-0711
extension):
Teleph one Number: 919-934-2145
Fax Number: 919-934-6231
Proposed Funding: CSBG: Additional Resources: Agency Total Budget:
$615,190 $8,460,500 $9,075,690
Application Period: I Beginning: July 1, 2019 I Ending: June 30, 2020
Board Chairperson: Mr. Robert W. Atkinson
Boa rd Chairperson's Address : 4212 Massey-Holt Road , Princeton , NC 27569
(w here communications should be sent)
Board Chairperson's Term of Office (enter 02/2006-02/2020
beqinninq and end dates):
Executive Director: Mrs. E. Marie Watson
Executive Director Email Address: jlhca@.jlhcommuniti'.action .org
Agency Fi scal Officer: Ms. Laki sha Alston
Fiscal Officer Email Address: lan ichols@jlhcommun ityaction .org
CSBG Program Directo r: Ms. Tina Ray
CSBG Program Director Email Addre ss: tinarrai'.@ jlhcom mun iti'.action .o rg
Counties Served with CSBG funds : John ston, Lee and Harnett
Agency Operational Fiscal Year: July 01-June 30
North Caroli na Department of Health and Human Services
Office of Economic Opportunity -Melvin L. Williams , Jr., Director
2420 Mail Service Center / Raleigh , North Carolina 27699-2420
Fiscal Year 2019 -20 Commun ity Se rv ices Block Grant Ap pl ication
Page 1 of 49 020419 HCBOC Page 39
Agency Name : JLHCA, Inc.
Propo se d Funding
CSBG: En t er th e proposed amou nt of CSBG funds all ocated for FY 2019.
Additional Resources: Ent er th e amount of oth e r re sources the age ncy ex pec ts to receive during the 2019
program ye ar. If an exact fig ure is not known at this time, the best possible estimate.
Agency Total Budget: Ent er the sum of CSBG and Additiona l Re sources for the period of July 1, 2019 -June
30, 2020.
Fiscal Yea r 20 19-20 Commu nity Services Block Grant Appl ica tion
Page 2 of 49 020419 HCBOC Page 40
Agency Name: JLHCA, Inc.
Checklist to Submit a Complete Commun ity Services Block Grant (CSBG) App lication
Please put a check mark in the appropriate bo x to show that you have included the completed document
wi th your application. All documents are required with the exception of those that say "if applicable ."
Item
Signed Application Certification (blue ink only)
Signed Board Membership Roster (blue ink only)
Board of Directors Officers and Committees
Board of Directors Community Needs Assurance
Planning Process Narrative
Form 210 -Agency Strategy for Eliminating Poverty
Form 212 -One-Year Work Program
Monitoring , Assessment and Evaluation Plan
Form 212A-CSBG Administrative Support Worksheet (if applicable)
Form 225 -Agency Budget Information
Form 225N-Budget Narrative
AQQendices (to be attached bt the AQ~licant}:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Organizational Chart (do not include names)
Job Description and Resume for the Agency's Executive Director
Job Des cription and Resume for the Agency's Chief Financial Officer
Job Desc ripti ons for all CS BG employees (do not include names)
Affirmative Action Plan
Documentation of Public Hearings for Initial Planning Process :
Copy of Public Notice(s) from Newspaper(s)
Agenda of Public Meeting(s)
Copy of Attendance Sheet(s)
Minutes of Public Meeting(s)
Documentation for Notice of Intent to Apply:
Copy of advertisement(s)
Documentation of Submission to County Commissioners:
Notarized document from county clerk
Commissioners' comments or minutes (if applicable)
Cognizant-Approved Indirect Cost Agreement
Copy of the Proposal Application submitted to the cognizant agency
fo r approval of the Indirect Cost Rate
Cost Allocation Plan (if applicable)
Vehicle Registrations (must be up-to-date and after July 1, 2019)
State Certification -No Overdue Tax Debts
State Certification -Contractor Certification required by N.C . Law
Federal Certifications
Cost Allocation Plan Certification
Federal Funding Accountability and Transparency Act (FFATA)
Central Co ntracto r Registration(CCR) (must be up-to-date and after July 1, 2019)
Fiscal Year 2019-20 Community Services Block Grant Application
Page 3 of 49
Included (.../)
../
../
../
../
NIA
NIA
NIA
NIA
../
../
../
../
020419 HCBOC Page 41
•
•
•
Agency Name: JLHCA, Inc.
Checklist to Submi t a Complete Co mmunity Se1vices Block Grant (CSBG) Applicati on
(conti nued )
Item
IRS Tax Exemption Verification-verifies the agency's 501 (c) (3) status
{must be dated after Julv 1, 2014)
Conflict of Interest Policy (must have been approved within the
past 5 years and must be notarized)
Contractual Agreements /leases (must be current within contract period)
Fiscal Year 2019 -20 Community Services Block Grant Application
Page 4 of 49
Included ('V)
020419 HCBOC Page 42
Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
Cert ification an d Ass urances
Public Hearing on the Initial Plan
Age ncy Name: JLHCA, Inc .
We herein certify that a public hearing as required by 10A NCAC 978 .0402 Citizen Participation in the
Application Process occurred on January 6, 7, 8h, 2017 for the initial planning
process for the agency's current project plan and the agency has maintained documentation to confirm the
process of the public hearing.
For multi-county providers, indicate the date and the county the hearing was held.
Date County Date County
December 8, 2017 Johnston
December 6, 2017 Lee
December 7, 2017 Harnett
County Commissioners ' Review
We herein certify that the application for this project period was submitted to the Board of County
Comm issioners for review and comment on January 15, 2019 as required by 1 OA NCAC
97C .0111 (b)(1 )(A).
Fo r multi -county providers , indicate the county and date the application for funding was presented to the
Board of County Commissioners as required by 10A NCAC 97C .0111 (B).
Date County Date County
January 15 , 2019 John ston
January 15 , 2019 Lee
January 15 , 2019 Harnett
Board of Directors Approval of the Application
I hereby certify that the information contained in the attached application is true and the Board of Directors
ha s rev iewed and approved this application for the Community Services Block Grant Program .
Date of Board Approval : December 13, 2018
Board Chairperson :
(Signature)
Finance Committee Chairperson :
(Signature)
Fiscal Year 2019 -20 Communi ty Ser vices Block Grant Application
Page 5 of 49
(Date)
(Date)
020419 HCBOC Page 43
-----------~------....:B:...:o:..::a:...:rd:...:o:...:f....:D;.;.;ir:..::e..:...:,ctors' Membership Roster Total Seats Per Agency Bylaws '~ 11~ . rl =-To-,a-,-1-=-c-ur-re-nt-:-V-:-a-ca_n_t ----.,----. -. --------------~, ~m ~~ 18 'ti,--rlllli ;1:1..1 Seats Total Number of Seats Reserved for Each Sector Total Number of Vacant Seats Per Each Sector Name 1. Roger Pope 2.David Barber 3.Yuriria Hernandez 4.Rev. Frank Taylor 5. Jackie McMillian 6. Melissa Johnson ?.Kayla Perry 8.Pamela Thombs 1.Robert Atkinson 2.Dawn Winn-Burdo 3.Arianna Del Palazzo 4.Cameron Sharpe 5.Barbara McKay 6.Ursela McLean 1.Louise Sewell 2.Jerry Lemmond 3.Joyce Holloman 4.Jim Currin Poor Poor County of Residence Johnston Johnston Lee Harnett Lee Johnston Johnston Johnston Johnston Johnston Lee Lee Harnett Harnett Johnston Lee Johnston Harnett 8 Public Public Community Group/ Area Date Initially Seated Number of Terms Current Term Expiration I Represented [month/vearl Served [comoleted] fmonth/vearl Representatives of the Poor CSBG Policy Advisory Council 09/2009 4 06/2019 CSBG Policy Advisory Council 08/1991 13 06/2019 Head Start Policy Council 10/2018 0 10/2019 Harnett Co Policy Advisory Council 04/2007 6 06/2019 cccc 06/1993 12 06/2019 Partnership for Children 05/2018 0 06/2020 Head Start Policy Council 10/2018 0 10/2019 NCCU Consumer Financial 09/2006 6 02/2019 Public Elected Officials. Johnston County Commissioners 02/2006 6 02/2020 Division of Child Development 06/2009 4 08/2019 Lee County Commissioners 12/2018 0 12/2020 Lee County Commissioners 01/2013 2 01/2019 Harnett County Commissioners 01/2013 2 01/2019 Harnett County Commissioners 04/2006 6 02/2019 Representatives of Private Oraanizations Johnston County Citizens Association 08/1998 10 09/2020 Retired 02/2001 8 01/2019 Community & Senior Services of 04/2006 6 01/2019 Johnston County Ruritan Club 10/2006 6 02/2020 The signature of the Board of Directors Chairperson certifies that the persons representing the poor were selected by a democratic process and that there is documentation on file that confirms the selection of all board members. In addition, by signing below, the Board of Directors Chairperson confirms that the selection of all board members coincides with the directives outlined in the agency's bylaws and that a current Board of Directors Member Profile is on file for each member. Board of Directors Chairoerson Fiscal Year 2019-20 Community Services Block Grant Application Page 6 of 49 020419 HCBOC Page 44
Board Member
David Barber
Roger Pope
Pamela Thombs
Jackie McMillan
Rev. Frank Taylor
Karen Wall
Yuriria Hernandez
Kayla Perry
Robert W. Atkinson
Arianne Del Palazzo
Ursela McLean
Dawn Winn -Burdo
Barbara McKay
Cameron Sharpe
Louise Sewell
Joyce Holl oman
Jerry Lemmond
Jim Currin
Board of Directo rs' Members hip Contact Listing
Phvsical Address Email Address
1601 Wayne Memorial Drive dbarber(@ksbankinc.com
Goldsboro , NC 27534
128 North 2°d Street rw12o12e@fouroaksbank.com
Smithfield, NC 27577
6300 Gretna Green Lane, 12thombs(@nccu .ed u
Raleigh, NC 27603
411 Frazier Drive jjmcmillian5@gmail.com
Sanford, NC 27332
405 N. 141h Street Har-ve!}'.i@hotmail .com
Erwin , NC 28339
125 Ottawa Drive, kwall@12fcjc.org
Wendell, NC 27501
113 Bridgemont Drive yurih2086@gmail.com
Princeton , NC 27569
218 Bailey's Crossroads Road khalaperry@yahoo.com
Benson, NC 27504
4212 Massey-Holt Road Ratk1@ao l.com
Princeton, NC 27569
425 Rolling Hill Road adelpalazzo@leecountync.gov
Sanford, NC 27330
1016 Shawtown Road. urselamclea n(@yahoo.com
Lillington, NC 27546
108 Carrie Drive dcwburdo@msn.com
Clayton, NC 27520
PO Box 553 bmckoy(@harnett.o rg
Lillington, NC 27546
616 Cashmere Ct cshar12e@leecountync.gov
Sanford, NC 27332
301 Birch Street El12sewell1 O@hotma il.com
Sm ithfield, NC 27577
1363 W. Market Street joyce@cssjohnston.org
Sm ith fie ld, NC 27577
1403 Spring Lane, No emai l address
Sanford, NC 27330
7 45 Leaflet Church Road jcurrin(@harnettk 12.nc.us
Lillington, NC 27546
Fiscal Year 2019-20 Comm un ity Servi ces Bl ock Grant App licati on
Page 7 of 49 020419 HCBOC Page 45
Agency Na me: JLH CA, Inc.
Board of Directors' Office rs and Committee s
Note: All committees of the board should fairly reflect the composition of the board (1 OA NCAC 97C .0109). Be sure to
identify the chairperson and other committee positions.
Name Office Sector Rep resented
Office~s of the Boa rd
Robert W. Atkinson Chairperson Public
Jerry Lemmond Private
Karen Wall Disadvantaqed
Ursela McLean Public
Jackie McMillian Disadvantaqed
Committee Name: Finan ce
Jim Currin Chairperson Private
Roqer Pope Disadvantaqed
Robert Atkinson Public Sector
David Barber Disadvantaqed
Jackie McMill ian Disadvantaqed
Committee Name : Membe rship
Jerry Lemmond Chairperson Private
Arianna Del Palazzo Public
Barbara McKay Public
Kayla Perry Disadvantaqed
Committee Name: Personnel
David Barber Chairo erson Disadvantaqed
Ursela McLean Public
Jerry Le mmond Private
Louise Sewell Disadvan taq ed
Committee Name: Planning & Evaluation
Joyce Holloman Chairperson Private
Rev. Frank Tayl or Disadvantaqed
Jackie McMillian Disadvantaried
Cameron Sharoe Publi c
Dawn Winn -Burd o Public
Committee Name : Parliame ntarian
Lo uise Sewell Chairpers on Private
Jerrv Lemmond Private
Com mittee Name:
Chairp erson
*To be completed by agencies serving multiple counties.
Fisc al Year 20 19-20 Co mmunity Serv ices Block Gran t Appli cation
Page 8 of 49
County Represented*
Johnston
Lee
Johnston
Harnett
Lee
Harnett
Johnston
Johnston
Johnston
Lee
Lee
Lee
Harnett
Lee
Johnston
Harnett
Lee
Johnston
Johnston
Harnett
Lee
Lee
Johnston
Johnston
Lee
020419 HCBOC Page 46
Agency Name : JLHCA, Inc.
Community Service Block Grant
Board of Directors Contractual Certifications
I, Robert W. Atkinson (board chairperson name and name of applicant) certify the
information in the following categories by initialing each certification and signing below:
D A. Conflict of Interest: I certify that a Conflict of Interest Policy in place and that a copy
of the policy can be found in the Employee Policy Manual and in the Board Member
Handbook. I also certify that all members of the Board of Directors and all staff annually
sign "Conflict of Interest" forms and that copies of Board member signatures are kept in
the Board Minutes Book while copies of employee signatures are retained in the
personnel files.
D B. Board of Director Orientation/Training: I certify that a Board Member Orientation
Policy is in place and that it is utilized as new Board members are assigned to the Board .
I also certify that all Board members attend an annual Board Training each year and
record of such is reflected in the Board minutes. The most recent Board Training
occurred on 10/19/2018.
D C. Agency-wide Audit: I certify that McMillan Pate & Company performs an audit
annually. The audit is completed each year and submitted for review by the Board. The
most recent audit for program year 2017-2018 was submitted and accepted by the
Board at the 12/13/2018 meeting and is on record in sa id minutes.
Certification (Original Signature)
Signature of Chairperson/President
Fiscal Year 2019 -20 Comm unity Services Block Grant Application
Pag e 9 of 49
Date
020419 HCBOC Page 47
Community Service Block Grant
Certification of Community Assessment
The Johnston-Lee-Harnett Community Action, Inc.
Agency Name: JLHCA, Inc.
(applicant) has conducted a Community Assessment of its service area within the past three (3) years
utilizing the following method(s):
(Check one or more of the following methods)
D Surveys of the community(s) -door to door, telephone , etc.
D Rev iew of Records -agency intake forms , program participant records , etc. (may be used with at
least one other type of needs assessment; will not meet compliance on its own)
D Review of demographical information -U.S. Census, welfare statistics, unemployment statistics , etc.
D Discussions/information /testimony provided by individuals and community members -social service
professionals , agency staff, program participants , etc .
D Public meetings to solicit input on community needs
D Other (Describe) Distributed and collected community needs surveys throughout the 3
county service area
The most recent Community Assessment was completed on: ~N""""'o~v""""'em~b"'""'ec.c...r-=2-'-01.c..c7 ______ _
(date)
The Community Assessment was completed by: __ J=-=L=-:..H-'-=C'"""A.:.i....:.:..ln=c'--. _________ _
( agency or contractor)
It is expressly understood that this Community Assessment should include community and
consumer input. It is to be used as a basis for priori tizing the needs of the low-income popu lation
in the service area and for planning the applicant's projects to meet those needs .
It is further understood that docum entation validating that a Community Assessment was
completed and is to be retained by the applicant and is subject to review by the Office of Economic
Opportunity.
Please provide a 4-5 sentence summary of your most recent Community Needs Assessment:
Community Needs Assessment Surveys were given to our partner agencies, board members and clients to ensure
that we included all sectors of the community. Of the 500 questionnaires distributed during the planning process ,
282 were returned which represent a 56% return rate . The following areas of needs were identified: Affordable
Hous inq-106, Employment,-89 and Education -65 respectively .. Based on the survey result , the three (3) areas of
need listed above were used to prioritize our scope of service.
(continue to next page)
Fiscal Year 20 19-20 Comm unity Se rvices Block Grant Application
Page 10 of 49 020419 HCBOC Page 48
Agency Name: JL HCA, Inc.
The following is a list of needs as prioritized, with community input , through the needs assessment
process .
1. Affordable Housing 4.
2. Employment 5.
3. Education 6.
Certification (Original Signature)
Signature of Chairperson/President
Fiscal Year 20 19-20 Community Services Block Grant App lication
Page 11 of 49
Date
020419 HCBOC Page 49
Community Seavices Block Gran t Program
Fi scal Year 2019 -20 Application for Funding
Planning Process Narrative
1. Explain in detail how each of the following was involved in the planning and development of
this strategic plan.
a. Low-Income Community:
The Community Services Block Grant STARS Pol ic y Advisory Council met once a quarter in each
county with staff in the STARS Program along with representatives from other partner agencies
and the faith -based community and discussed the grant. They reviewed program performance to
date reports and gave input on areas of concerns and /or opportunities and to propose
programmatic changes (if applicable).
Community Needs Assessment Questionnaires are distributed to low-income people in our service
areas during this process. Clients coming into the agency seeking and/or receiving services
completed questionnaires and discussed what they perceived to be unmet needs in th eir county .
Respondents of the surveys taken in November 2017 included but were not limited to the
Department of Social Services, Head Start/Early Head Start, Johnston Community College, Central
Carolina Community College, public libraries, loca l churches/ faith -based community members,
Division of Employment Services, Salvation Army, housing authorities and other groups whose
primary clients are low-income .
The Policy Advisory Council reviewed the 2019-20 funding proposal and participated in discussions
related to the grant and the proposed activities .
Representatives from the low-income community completed surveys that helped identify needs
and/or concerns in their community or in their workplace during the initial planning process.
Some PAC members serve on th e Board of Directors and shared their expertise and first-hand
knowledge of the current trends affecting all segments of the popu lation that could impact low-
in come people.
The Policy Advisory Council members were involved in discussions on any proposed changes to
the STARS program and would submit them (if applicable) to the Board of Directors for approval ,
ex. procedures manuals , grant opportunitie s, et cetera.
b. Agency Staff :
Agency staff members played a crucial role in the planning process by providing information
regarding their programs that could influence some of the services the STARS Program provides
to low-income people, ex. Head Start/Early Head Start .
A number of strategic planning sessions were held with the S.T.A .R.S staff to re-evaluate the
program goals from the prior year. This particular strategy is in strumental in determining the
effectiveness of the plan and to find out if the needs expressed on the Needs Assessments have
been addressed.
Working with staff, activities were planned for the next program year that would best meet the
needs expressed by the participants using the most effective process possible. Staff members
participated in a SWOT Analysis Process to determine the strengths, weaknesses , opportunities
and threats to the STARS Program and STARS partic ipa nts .
Information provided by staff members from other agency programs were used in the planning
stage of the grant. The CSBG Director and other staff members contacted
Fiscal Year 2019-20 Com munity Services Block Grant Applicatio n
Page 12 of 49 020419 HCBOC Page 50
Agency Name: JLHCA, Inc .
Planning Process Narrative (Contin uedt
c. Agency's Board Members:
The Board will meet bi-monthly to:
Receive administration's assessment of project operation and process .
Review the bi-monthly generated printouts that are mailed to them prior to the board
meeting showing progress made toward the timely fulfillment of Performance Measures.
Rec eive the report, adv ice and recommendations of the Planning and Evaluation Committee
with respect to suggestions made by the STARS Policy Advisory Councils in regard to the
program's functionality.
Participate in and/or conduct public relation activities designed to highlight the accomplishments
of program participants and the agency.
In accordance with the CSBG Organizational Standards, the board members are fully engaged
in the development , planning , implementation and evaluation of CSBG activities.
Board members through board action and oversight review and approve each stage of the grant
process.
2. Describe how and what information was gathered from the following key sectors of the
community in assessing needs and resources during the community assessment process
and other times. These should ideally be from each county wit11fn your agency's se1vice
area:
a. Communit -based or anizations:
Johnston Lee Harnett
Communit Needs Surve s Communit Needs Surve s Communit Needs Surve s
b . Faith-Based Oraanizat1ons:
Johnston Lee Harnett
Community Needs Surveys Community Needs Surveys Community Needs Surveys
DemoQraphical info Demoqraphical info Dem oqraoh ical info
Resources needed &available Resource s needed &available Resources needed &available
c. Private Sector:
Johnston Lee Harnett
Comm unity Needs Surveys Community Needs Surveys Community Need s Surveys
Resources needed &available Resource s needed &available Resources needed &available
DemoQraphical info DemoQraphical info Demoaraohical info
d. Public Sector:
Joh ns ton Lee Harnett
Community Needs Surveys Community Needs Survey s Community Needs Surveys
Resources needed &available Resources needed &available Resources needed &available
DemoQraphical info Demoqraphical info Demoaraohical info
e. Educational Sector
Johnston Lee Harnett
Community Needs Survevs Community Needs Surveys Community Needs Surveys
Demograohical info Demographical info Demoqraphical info
Resources needed &available Resources ne eded &available Resources needed &available
Fiscal Year 2019 -20 Community Servi ces Blo ck Grant Application
Page 13 of 49 020419 HCBOC Page 51
Agency Name: JLHCA, Inc.
Planning Process Narrative (Continued}
3. Describe your agency's method and criteria for identifying poverty causes including how
the agency collected and analyzed qualitative and quantitative data in identifying those
causes .
This is the second year of a three-year plan and services were prioritized based on the results of
the Community Needs Assessment Quest ionnaire conducted in Johnston , Lee and Harnett
Counties during the planning process in November 2017. Of the 500 questionnaires distributed
during the planning process, 282 were returned which represent a 56 % return rate. The following
areas of ne eds were identified: Affordable Housing, Employment, and Education received the
highest priority with 106, 89, 65 respect ively. A number of factors played a significant role in the
ranking of the needs and concerns expressed by participants completing the survey. The rental
cost of affordable standard housing is now approximately $612.00-950.00 and has contributed to
many of our participants becoming a part of the homeless population. One systemic problem that
accounted for this dilemma was the participants' incomes did not increase to meet the need;
Clients coming into the agency complete a "Tell me About Yourself' questionnaire which the
STARS Counselors use to evaluate the participants' needs . It provides guidance in helping
participants learn how to develop strategies designed to build a new life . There has been a
reduction of key support programs such as Medicaid, NC SNAP, Unemployment benefits , etc.,
which has presented even more challenges that low-income individuals/families will have navigate
through. Temporary employment agencies are the vehicles that companies use to secure workers
and even they are experiencing difficulties plac in g unemployed persons. This problem exists
whether the candidates are highly qualified professionals or unskilled laborers, which creates
another barrier for many participants who have a GED / high schoo l diploma or less.
4. Describe activities that your agency has undertaken to advocate for and empower low-
income individuals and families to achieve economic independence and security.
The agency prioritizes the implementation of programs that increa se self-sufficiency in low-income
people in Johnston , Le e and Harnett Counties. Securing funding to develop the capacity and
effectiveness of our agency in areas such as affordable housing , employment opportunities,
educational advancement , affordable daycare , financial literacy, forec losure prevention , emergency
assistance , homeownership, early childhood education does help empower low -income individuals
and families. We will conti nue to seek other funding opportunities and/or partnerships to help meet
needs that have the ability to empower the participants or help them avoid adverse situations that
could disrupt their path to achievement. The problem of high rent coupled with high utility bills has
created a dilemma that is impacting low-incom e people in the agency's service areas . Financial
Literacy workshops are con ducted to help participants develop skills designed to educate them
about th e basic foundations of creating a monthly budget, preparing to save money, and securing
future wealth.
Credit and Pre-Purchase Counseling are key components of Financial Literacy and enables
part icipants to meet the criteria for low interest rates and assistance from other fund ing streams .
This gives the participants the chan ce to obtain low payments and to own a stake in their
community. Partnering with local financial institutions to bring different pra ctices of money
management has proven successful.
The STARS Counselors conduct workshops on numerous topics that address is sues that STARS
partici pants are facing. Topics such as : Financial Literacy, Income Tax Preparation, Energy
Conservation, Cred it Counseling , Consumer Rights , Home Ownership/Renters Insurance,
Nutrition , Job-Readiness Skill Building, Renter's Rights , Consumer Credit Education and other
topi cs that will help participants become better equipped to advocate for themselves and their
Fisca l Year 2019-20 Community Services Block Grant Application
Page 14 of 49 020419 HCBOC Page 52
Agency Name: JLH CA, Inc .
Plann ing Process Narrative (Continued)
families. Intensive one-on-one case management is an essential tool used to help participants
reach self-sufficiency. Frequently, when the participants take an objective look at their situation ,
they can identify the cause of the problem and can then take the steps necessary to correct and
adopt strategies to mo ve forward toward a successful resolution. Short and long range goals are
set by the participants with guidance from their counselor and then prioritized to achieve
measurable successes. Networking and collaborations with other service agencies, organizations,
public and private sectors and faith-based programs are all strategic components of affecting
positive changes. When resources (manpower, financial, etc.) are combined, a greater number of
low-income people are able to be
5. Describe how your agency plans to make more effective use of, coordinate and form
partnerships with other organizations and programs including: State welfare reform efforts;
public and private resources; religious organizations, charitable groups, and community
organizations.
JLHCA is a charter member of the Job Link Centers in both Johnston and Lee Counties and
agency staff members' work very closely with the NC Works Career Center staff in all three
counties to help participants find employment. We will coordinate with other programs in our
service areas in an effort to pool resources and provide services to more low-income people.
Collaborative efforts will involve joint workshops conducted or through the sharing of information
that would benefit our participants . We hold seats on each other's boards or committees to ensure
that representatives from the pub lic, private and disadvantaged sectors are aware of services.
The Executive Director is a member of the Southeast Rural Community Assistance Project, Inc.,
United Community Bank Advisory Board , Weatherization Policy Advisory Council , Johnston County
Board of Elections, Smithfield -Selma Chamber of Commerce Economic Development Committee ,
a lifetime member of the North Carolina Community Action Association Board , Southeastern
Association of Community Action Agencies , Johnston County Citizens' Association Assistant
Secretary and Tribute to Excellence Committee chair , Johnston County Jury
Commission chair, Living Well Partnership of Johnston County/Healthy Carolinians Board member,
Johnston County Area Transportation System Advisory Board, Selma Area Ministerial Association ,
Chairman of the Johnston County Emergency Food and Shelter Board, Chairman of the Lee
County Emergency Food and Shelter Board, the Johnston County LIEAP Advisory Committee and
the NC Balance of State Continuum of Care Steering Committee, Duke Helping Home Advisory
Subcommittee and the Regional Lead for the Region 7 Housing Committee .
The CSBG Director is a lifetime member of the North Carolina Head Start Association and the
North Carolina Community Action Association, Johnston County Child Fatality Task Force ,
Johnston County Community Child Protection Team , 2nd Vice-President of the North Carolina
Community Action Association, Fresh Start of Johnston County Reentry Council member,
Johnston County Opioid Task Force, Princeton Area Ministerial Association , Selma Ministerial
Association , Smithfield-Selma Chamber of Commerce Economic Development Committee ,
Johnston County Citizen 's Association Membership Chairperson and Tribute to Excellence
Committee member (funds are awarded annually for scholarships for six (6) local high school
seniors), Region 7 Continuum of Care/Regional Housing Committee, the Johnston County Faith
Network and the Johnston County Partners Council.
Program staff in the agency works in conjunction with other organizations /entities to ensure low-
income families obtains needed services . The coordination of services through information and
referrals , as wel l as follow -up, plays an important role in this project. We coordinate with local
Fiscal Year 2019 -20 Comm unity Services Block Grant App lication
Page 15 of 49 020419 HCBOC Page 53
Agency Name: JLHCA, Inc.
Planning Process Narrative (Continued)
community partners in order to increase the availability of resources to low-income people in the
agency's service areas.
We partner with public and private resources using a variety of approaches such as cross training.
As members and the founder of the Johnston County Human Services Council, we meet quarterly
to discuss any concerns or opportunities that may have become available since the last meeting .
We also provide training for each other's clients and staff to make sure that areas of needs and
concerns are identified and addressed. The agency is conscientious in its regard to keeping private
citizens informed about programs and other initiatives with goals that help stamp out the causes of
poverty. This is accomplished by issuing information through year-in-reviews, website , news
releases , announcements to churches and other community groups/organizations. Staff attends
faith-based activities , civic organizations and other community groups' functions to keep them
informed on services that the agency offers. The agency focuses on operating programs that help
eliminate the core issues that threaten to destroy the ability of low-income people to become
stable; therefore, it is vital we work together as a team. The private and public sectors in our
service areas are involved in almost every phase of this process . Individuals from both populations
hold a seat on our Tripartite Board of Directors, assisting in the planning process, serving on the
Successfully Transitioning to Achieve Real Self-Sufficiency {STARS) Policy Advisory Council in
each county to help guarantee we are aware of any changes that could have a negative or a
positive impact on our target population . We serve on each other's boards and stay in contact to
help assure a seamless delivery of services. They donate both time and money to help us meet the
needs of the participants we serve . Representatives from these two groups help distribute and
collect CSBG client surveys each year to help gauge the needs of low in come people in our target
area . The agency has an annual banquet to highlight the accomplishments to the community the
programs the agency offers.
Other methods the agency use to involve the private and public sector in our efforts to eliminate the
underlying factors of poverty are:
The agency partnered with the Department of Commerce Food and Nutrition Program to help food
EBT recipients find employment, enroll in school and participate in programs to help them
overcome their current situation .
The agency participates in Drug Action Meetings in Johnston and Lee Counties.
The CSBG staff work very closely with local business and industry in an effort to obtain employment
opportunities for the participants ..
Staff members serve on boards and committees of various organizations that work with low-income
residents and other entities that can make a positive difference on the lives of the disadvantaged
population in the ta rget area .
The agency works very closely with the Area Ministries , Faith-based organizations , local churches
and Food Closets in all three counties which help us share the struggles of low-income members of
the community with laypersons
The Executive Director serves on the Low-Income Initiative for the Bank of Four Oaks and on the
Board of Directors of the Southeast Rural Community Assistance Project.
The Board of Directors of Johnston-Lee-Harnett Community Action, Inc . has tri-parte
representation. Board composit ion is comprised of representatives from the public , private and
disadvantaged sector of the community. Partnerships have been created with local banks in
providing funding for housing counseling.
Fiscal Year 20 19-20 Commu nity Serv ices Bl ock Grant Applica tion
Page 16 of 49 020419 HCBOC Page 54
Agen cy Name : JL HCA, Inc .
Planning Process Narrative (Continu ed)
Housing counseling assists individuals/families who want to purchase a home and help others
having trouble paying their mortgage. Bank staff from local institutions also conducts Financial
Literacy Classes.
The Executive Director and the CSBG Director serve on the Economic Development Committee of
the Smithfield-Selma Chamber of Commerce. Serving on committees in the chambers gives us an
opportunity to gain first-hand knowledge about potential changes in the county in the areas of
industry, community initiatives and other projects that can impact the lives of all sectors of the
community. The chance to share opinions and ask pertinent questions is invaluable. It also allows
us the opportunity to network and get the Community Action story and mission out to both the
public and private sector . We are Chamber of Commerce members in the three-county service
areas .
The Executive Director, CSBG Director, Human Resources Director and the STARS Senior
Counselors in Johnston, Lee and Harnett County are (FDIC) Federal Deposit Insurance
Corporation Certified Money Smart Trainers . The STARS Senior Counselors in Johnston and Lee
are SOARS Specialists, which help persons who are homeless or in danger of becoming homeless
and have a diagnosed disability complete an application for disability benefits as a means of
securing or maintaining affordable housing .
The STARS staff in Johnston County serves on the Fresh Start of Johnston County Re-Entry Task
Force . Johnston County Faith Network, Johnston County Citizens Association Media chair, Alpha
Kappa Alpha Sorority Inc. and Johnston County Partners . The Lee County STARS staff serves on
the Lee Coun ty Community Child Protection Team and Child Fatality Ta sk Force, Enrichment
Center/ Senior Program, Sanford Housing Authority, Hearing Board, Project Task Force , Project
Safe Neighborhoods/ City Of Sanford, Library Board -Lee County, NC Works (ESC). The Senior
Counselors attend the Lee-Harnett Housing Collaborative in their respective counties. The Harnett
County STARS Senior Counselor is a NC Works Career Center Partners
member, the Harnett County Community Food Pantry,
The Human Resources Director serves on the John ston County Human Resources Council and is
a Smithfield Housing Authority Hearing Officer.
The agency uses information from data collection/intake systems as a tool in verifying the validity
of clients seeking services from our partners/lay people in the community. This process helps
determine if the needs presented by the participants are legitimate and to reduce the frequency of
duplication and /or abuse of services.
The Head Start Director serves on the Partnership for Children of Johnston County Board, Lee
County Partnership for Child ren Early Care and Education Committee and is a member of the
board of directors, Harnett County Partnership for Children Outreach Committee, NC Pre-K
Committee in Johnston, Lee and Harnett Counties , North Carolina Head Start Association
Johnston County Ready Schools Committee, Johnston Community College Early Childhood
Advisory Committee. Other Head Start staff serves on the Committee for Exceptional Children,
Johnston, Lee and Harn ett County Local lnteragency Coordinating Council and NC Head Start
Cluster B,
Our agency work with banks and other lending institutions such as Rural Economic Development
and North Carolina Housing Finance to assist with low -interest mortgage loans to help low-income
individuals purchase a home. In some instances , the applicant will not have to pay a down
payment. We provide reverse mortgage counseling when the banks and /or mortgage companies
Fisca l Year 2019 -20 Com munity Se rvi ces Bl ock Grant Application
Page 17 of 49 020419 HCBOC Page 55
Agency Name: JLHCA, Inc.
Planning Process Narrati ve (Co nti nued)
refer families to the agency. Our agency provides pre-purchase, foreclosure prevention , default,
reverse mortgage and delinquent mortgage counseling.
Some local churches include funding in their annual budget to help those in need of emergency
assistance that come through our agency. There are some churches/organizations that have
special projects to assist us in meeting the needs of local low-income residents.
Our agency is a CHOO, which is designated as Community Housing Development Organization
and a charter member of Joblink, now called the NC Works Career Center Program, in Johnston
and Lee Counties.
Area Ministries and local churches provide food and monetary support for our participants to help
provide quality services and allow us to serve more low-income people. We have received a grant
for food from Food Lion to help lessen the curse of the hunger in the agency's service area.
We participate in and help coordinate Resource Fairs, Health Fa irs, workshops and other activities
with other partners that keep the public informed about resources / services in the community.
The agency partners with local churches and other organizations to perform repairs on the homes
of low-in come people. Our agency provided the names and completed intakes on potential
participants by collaborating with the local churches, individuals living in substandard housing
received housing services that they could not otherwise afford. The executive director is a member
of the Johnston County Long Term Recovery Committee Case Management Chair.
As a member and founder of the Johnston Co unty Human Services Council, we meet quarterly
with individuals from co mmunity, public sector, private sector, charitable groups and other group
representative who have an interest in the welfare of the low-income. Discussions pertinent to th e
needs and concerns or the availability of new opportunities are shared with the partners who the n
share with their participants . We provide training for each other's clients and staff members to
ensure that issues affecting low-income people were being addressed .
Th e Counselors refer families to Head Start/Early Head Start and other programs offered by the
agency and the co mmunity to help stabilize the fami ly. Participants are referred to Human
Resources Development classes and English as a Seco nd Language (ESL) at Johnston
Community College, Central Carolina Community College and other agencies offering classes.
Participants are requ ired to enroll in and attend Career Readiness Cert ification classes at the
community colleges to increase their job -readine ss skills.
Budgeting and other group-learning classes are taught by th e agency and from the comm unity to
enhance job -readiness skills of our participants. Part icipants are referred to any programs that can
help them work toward achieving their goals whether the service provider is internal or external.
6. Describe how your agency will establish linkages between governmental and other social
services programs to assure the effective delivery of such services to low-income
individuals , to avoid the duplication of such services and to fill identified gaps in services ,
through the provision of information , referrals, case management and follow-up
consultations.
Linkages are established between Johnston-Lee-Harnett Community Action, In c., governmental
programs and other socia l services program through a variety of methods . Agency staff members
serve on committees in other agencies and th ei r staff members serve on committees in our
agency. This relationship is on -going and prevents a duplication of services based on open
Fisca l Yea r 20 19-20 Comm un ity Se rvic es Bl oc k Grant Appl ication
Page 18 of 49 020419 HCBOC Page 56
Agency Name: JLHCA, Inc.
Planning Process Narrative (Continued )
communication between staff. When a client enters our agency with a request for services, a
counselor will contact other agencies/organizations to see if they have already received assistance
or if there are resources avail able to assist the hou se hold. Information on existing program is
shared with clients and agencies/organizations and referrals are made to help expedite access to
services .
Staff composition in Johnston County has been reduced to a STARS Senior Counselor/Supervisor
and one (1) STARS Counselor due to the reduction of CSBG funding . Because of budget
constraints in Lee County, there is only one full-time STARS Counselor to provide services to low-
income people. Harnett County also experienced a reduction in staff due to funding cuts and now
has a STARS Senior Counselor/Supervisor and one (1) full time STARS Counselor.
Information that is presented at our Board of Directors and Policy Advisory Council meetings plays
a vital role in coordinating and establishing linkages between governmental and other social
services programs in the delivery of services to low-i ncome individuals . As the Board of Directors is
a Tripartite board, its members include county commissioners, bankers, realtors , representatives
from legal services, local heal th department, department of social services, faith based
organizations , senior services , teachers , division of employment services, head start policy council,
partnerships for children, civic groups, etc ., Programming concerning the availability, delivery and
quality of services are always of the utmost importance and at the forefront of discussions between
partners.
The CSBG Director monitors the total CSBG Program (see organizational chart). When a
participant enters the STARS office, a counselor will interview them to assess their situation . The
participant completes a 'Tell Me About Yourself' questionnaire so the counselor can determine the
next course of action . The counselor completes an intake and that information is assessed to
determine if the participant is eligible for enrollment into the STARS Program. The file is then given
to the Senior Counselor who will review it to determine if it meets the eligibility guidelines and to
assign the participant to a STARS Counselor. If the needs are for emergency food , a voucher is
issued on-site and they are then referred to Social Services to apply for food stamps. If the need is
for emergency shelter, etc. the counselor will refer them to the appropriate resource in order to link
needs with services. When needed, the counselor will facilitate the process through direc t
communication , coo rd ination of services to help strengthen the link between the particip ant and
service provider . When a client comes in with a crisis, an intake is completed by a counselor and if
eligible, the client is referred to the STAR S Senior Counselor who reviews all applications to
determine eligibility. The crisis is verified by contacting the vendor who can confirm the data shared
by the applicant.
The Senior Counselor then sea rch es for community re so urces or generates a voucher (if fund s are
available) to meet the need . The agency has received grants from the Presbyteria of New Hope to
assist with rental deposits for eligible participants. The Emergency Food and Shelter Program
provided grants in Johnston , Lee and Harnett Counties to assist participants with utility bills and
rent al and/or mortgage payments. The United Way of the Greater Triangle provides funds to assist
low-income people in crisis that lives in John ston County. Cultivating partnerships with other
organizations has proven to be a successful endeavor for the agency to help build bridges and
break down barriers. The goal is to provide a ladder for disadvantaged individuals and /or families
to use in order to step up and out of poverty.
Th e STARS Senior Counse lors meet with the co unselors on a weekly basis to discuss concerns,
participant progress, celebrate successes or setbacks that co uld potentially hinder the successful
achievement of the goals set by their self-sufficiency participants. During this meeting , potential
Fiscal Year 2019-20 Com munity Services Block Grant Appl icatio n
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Agency Name: JLHCA, Inc.
Planning Process Narrative (Continu ed)
candidates for case management are discussed and the Senior Counselor then assigns a
counselor to the participant.
Many of the clie nts who enter the agency seeking emergency assistance were enrolled into the
STARS program after the crisis had been resolved and after it was determined the client would
benefit from the case management intervention. Some participants come to the agency seeking
case management and others are referred from other organizations/agencies/faith-based groups.
The STARS Counse lors' meet with their casemanagement participants at least once a month to
evaluate and review their goals. Counselors work with participants as they move toward realizing
their dreams and to help them rise above the poverty level. Group learning activities are offered to
participants on topics that can help facil itate positive changes in their life . Some workshops offered
are Job-Readiness , Financial Literacy, Income Tax Preparation , Consumer Education , Energy
Conservation and Insurance (a ll types), etc . Following up on their activities and/or the ir concerns is
a basic but essential part of the self-sufficiency experience. One major goal of Casemanagement is
that the participants will adopt a more proactive approach to making life choices rather than being
reactive.
7. Provide a description of how your agency will support innovative community and
neighborhood-based initiatives related to the purposes of the Community Services Block
Grant (fatherhood initiatives and other initiatives with the goal of strengthening families and
encouraging effective parenting).
Participants enrolled in the STARS Program with children enrolled in the Johnston -Lee-Harnett
Head Start/ Early Head Start Program may participate in a variety of initiatives that can enrich the
Self-sufficiency experience. They are encouraged to take advantage of programs being offered by
the agency and other community or Human Services agencies, as they are made available.
Johnston-Lee-Harnett Head Start offers the "I am moving .... I am learning " Initiative which is a
practical approach to addressing childhood obesity in Head Start children . The program educates
Head Start ch ildren and their families in a variety of methods on how to become more physically
active and use these four basic components : Moving With the Brain in Mind, Body language,
Nutrition Building Blocks and Resources for Family Meals to help them achieve and maintain a
healthier lifestyle .
The STARS Program coo rdin ates supports and provides assistance in organizing other
nontraditional partners in order to assist in closing the gap between needs and services. For
participants of the STARS Program, strategies are planned that will identify barriers to achieving
self-sufficiency. Goal setting activities are designed in such a manner that the problem they are
experiencing can be reduced. The service plan may include several groups working together with
the participants to crea te a plan of action that can help move the family/individual above the
poverty guidelines. Participants are required to attend Finan cial Litera cy classes to help them
create and maintain a budget. In corporating thi s strategy into the program can ass ist participants
as they work to attain their set goals .
The Housing Program is de signe d to help participants develop the habit of saving in order to
become a homebuyer. The program incorpora tes financial litera cy training, one-on-one counseling,
pre-purchase counseling, Homebuyers Education workshops and training sessions to make sure
that participants are well versed in the area of home ownership .
Fiscal Year 2019-20 Comm unity Services Block Grant Applica tion
Page 20 of 49 020419 HCBOC Page 58
Ag ency Name: JLHCA, Inc.
Planning Process Narrative (Cont inued)
Children enrolled in the Head Start Program and have been diagnosed with asthma can also
participate in the Head Start Asthma Outreach Program. This program was designed to minimize
the number of asthmatic episodes Head Start children were experiencing.
A Respiratory Therapist from Down East Respiratory Services were assigned to work with the
children who have asthma three days a week at the center that they attend . It is not mandatory and
parent/guardians have the option to enroll their children in the program . Doctors and the insurance
carriers have to agree that the child can be enrolled in the program.
The respiratory therapist make s home visits to the children during the holidays and is available to
provide services year-round . This ensures continu ity of services and care and treatment for the
child and to answer questions and address concerns that the family may have . Since the inception
of the program about 30% of the 695 children who are enrolled in the program have benefitted
through education , knowledge , management of the disease and a decreased number of asthma
attacks. Enrollment in the program has decreased the number of absentees due to Asthma related
illness.
The HUD Emergency Solutions Grant (ESG) Rapid Re-Housing Program in Johnston, Lee and
Harnett Counties afford us the opportunity to help move homeless families /individua ls out of cars,
parks and other dangerous living conditions and into standard housing. Clients enrolled in the
program receive utility and rent assistance for up to 3-months. They will also receive utility and
rental deposit assistanc e. If app licable , they may be assisted with rental application fees. A
counselor will work with them to help them find employment and /or link them with services they
may be eligible to receive . The counse lor helps them assess their situation; help determine what
circ umstances got them to this place and what they could do to avoid becoming homeless again.
The CSBG Director is a National Certified Grant Specialist and continually looks for funding to
support programs that are beneficial to low-income people in Johnston , Lee and Harnett Coun tie s
such as Foundation Grants, Emergency Food and Shelter Program, United Way Support ,
Presbyteria of New Hope and other funding as opportunities arise. We will continue to apply for
funding to develop programs that will help the STARS participants rise above the poverty level.
She is also a graduate of the Financial Empowerment Learning Cluster. The CSBG Director also
serves on the Johnston County Citizens Association's Tribute to Excellence Committee where six
(6) scholarships are given to deserving high school students in Johnston County who want to
attend an institution of higher learning, Thi s fund raising event honors six (6) Johnston County
re sidents for their contributions' to the communi ty and the funds are used to fund the scholarships.
The Head Start (BMI) Body Mass Index Program was initiated due to the high number of head start
children who were overweight. The initiative is a collaborative effort between Head Start, primary
care physician s, local Health Departme nts, as well as Women , Infant and Children's (W. I. C)
offices. During the bi-annual height and weight checks, if a child's body mass index percentage
indicates that a child is high , at risk, or underweight a computer-generated graph is sent to th e
parents who then have to take the chi ld to a medical provider for follow-up . The nutrition
coord inator then tracks the progress or lack of progress and follows up with the parent/guardian . If
the BMI percentage is high, the cu rricu lum in the classroom will be amended to help rectify the
situ ation . Healthy snacks are encouraged and parents receive educational information, such as
monthly newsletters, et cetera to help introduce a healthier lifestyle to the entire family .
Fiscal Year 2019-20 Community Services Block Grant Appli cati on
Page 21 of 49 020419 HCBOC Page 59
Ag ency Name: JL HCA, Inc.
Planning Process Narrative (C onti nued)
The Housing Urban Development Housing Counseling Program provides multiple services which
specifically target both homeowners and potential homeowners. Reverse Mortgage for senior
citizens who own their homes are afforded the opportunity to stay in the homes and receive funds
to help meet their needs . There are only a few counselors who are nationally certified to coordinate
reverse mortgages . The Counselor also offers Homeowners Training, Default and Pre-Purchase
Counseling . The Financial Literacy Training is incorporated into the other elements of this program
and is conducted by the Senior STARS Counselors who are Certified Money Smart Trainers. The
Executive Director, CSBG Director and the Human Resources Director are also FDIC Certified
Money Smart Trainers. The CSBG Director and the Johnston County STARS Senior Counselor
completed the Financial Empowerment Learning Cluster. The STARS Senior Counselors in
Johnston , Lee and Harnett Counties are graduates of the Center for Financial Social Work .
8. Describe activities that your agency has undertaken or plans to undertake, on an
emergency basis, for the provision of such supplies and services, nutritious foods and
related services, as may be necessary to counteract conditions of starvation and
malnutrition among low-income individuals.
The CSBG STARS Program staff work very closely with the Area Ministries and
encourages churches to provide emergency assistance when resources are available.
Food Vouchers are issued to eligible applicants in Johnston County. We will pursue
additional funds from other sources to help meet the needs of low-income people needing
emergency assistance. Funding from the United Way and the Emergency Food and
Shelter Program (EFSP) is used to assist the agency in Johnston, Lee and Harnett
Counties providing for emergency needs. As other food assistance programs become
available, people, referrals are made t ensure that any person in need of food assistance
will receive services
Food closets are organized within each area ministry and are supported by volunteers and
private donations from churches, schools and food drives conducted by the community. In
Johnston County, the food vouchers are distributed by the STARS Counselors.
Many low-income people seeking emergency assistance benefited when private donors
contributed funds for the sole purpose of providing emergency assistance. Private donors
can help those in need in this way without having to screen them to see whether or not
there is real crisis . Local churches in all three counties also provide funds to assist
participants who are experiencing a crisis . The program partners with churches, food
banks and other organizations whose primary mission is to distribute food to those in need.
Some people receive food vouchers , bags of groceries or hot nutritious meals from area
soup kitchens that are referred from our agency. We maintain a close relationship with
these groups to ensure that no one goes hungry and to keep abreast of any new services
that may become available.
There are no set agency wide methods used to operate the emergency food programs .
Each food distribution program dictates the process that it will use according to their
policies and procedures and/or mandates from the funding source. Intakes are completed
on all the clients who come into the agency
Fi scal Year 20 19-20 Community Services Block Grant Applica tion
Page 22 of 49 020419 HCBOC Page 60
Agency Name: JLHC A, Inc.
Planning Process Narrative (Con tinued)
9. Describe how your agency will coordinate the provision of employment and training
activities with entities providing activities through statewide and local workforce investment
systems under the Workforce Innovation and Opportunity Act. Provide the dollar amount of
your allocation that will go towards employment training.
The agency is a Charter Member of the Job Link Centers in Johnston and Lee Counties; the name
has been changed to NC Works Career Centers.
The agency has a formal partnership with the North Carolina State University Social Work
Department. This partnership affords social work students an opportunity to gain firsthand
experience in the inner workings of our agency and the clients we serve.
If a client is receiving Food Stamps or eligib le to receive them , they are referred the Food and
Nutrition Employment and Training Counselor at NC Works Career Center ..
Referrals are made to agencies in our service area for employment and training programs. We also
offer Job-Readiness workshops to our Casemanagement participants. We work with Triangle
South Workforce Development in Lee and Harnett County.
Staff from our agency and other Human Services agencies/organizations serves on each other's
Boards and Policy Advisory Councils to ensure that our counselors are well-informed on the
availability of services that are beneficial to our clients. We use referral forms to speed-up the
delivery of service and to avoid duplication of services.
The Executive Director and the CSBG Director serve on the Smithfield-Selma Chamber of
Commerce Economic Development Committee. This affords the agency an opportunity to be in on
the planning stage of any business prospects that may be coming to or leaving our area that cou ld
have a positive or potentially negative impact on low-income people.
The CSBG Policy Advisory Council includes representatives to the Board of Directors which is a
Tri-parte board. Representatives from the NC Works Career Center and various organizations that
work with individuals seeking employment share their expertise and any job opportunities.
Programming concerning th e availability of jobs is vital to the successful attainment of the goal of
finding employment.
* Of the $615,190 dollars allocated to the JLHCA, Inc CSBG STARS Program. approximately
$ 6,250 will be used for employment training.
10. Describe how your agency will ensure coordination with the emergency energy crisis
intervention program under title XXVI (relating to low-income home energy assistance).
The Department of Social Services and other human services refer low-income people to our
agency for emergency assistance when they do meet their criteria . These service requests include
utility payment assistance and other crisis aid for needy persons outside LIEAP/CIP when they no
longer have funds available. Social Services' Emergency Assistance /C risis Programs have fairly
restrictive guidelines. Their emergency assistance programs are structured to meet crisis needs
within a 24-hour time frame and for a certain household type ; therefore their available funds are
depleted very quickly and many household s are left without services because they don't meet the
guidelines . We coordinate our resources to try to ensure that those individuals who are in cr isis
Fiscal Yea r 20 19-20 Commun ity Serv ices Block Grant Ap pl ication
Page 23 of 49 020419 HCBOC Page 61
Agency Name: JLHCA, Inc.
Planning Process Narrative (Continued)
receive needed help, if resources are available. By using this strategy, we can assist more low-
income people as they fight to keep the most basic of needs , ex. utility payments, rental
assistance, medicine , food, etc. The agency continues to seek private donations of cash, goods,
and volunteer services, that is then made available to low-income people in the area.
As contractors, JLHCA operate the Harnett County Department of Social Services' Low-Income
Energy Assistance Program (LIHEAP) and Crisis Intervention Program (GIP). Three staff members
were hired to operate the program in Harnett County but they are housed at the Harnett County
Department of Social Services to meet emergency home heating needs . The program is a
heating /cooling program and funds are disbursed only when weather conditions become extreme .
The determination to release funds is made by the Harnett County Department of Social Services
Director.
The JLHCA Weatherization Program and the HARRP (Heating Assistance Repair Replacement
Program) provides assistance to eligible individuals/ families with their energy conservation needs.
One of the primary goals of this program is to create a safe, healthy environment in which low
income people live. Conserving energy saves on energy bills by maximizing their heating and air
appliances capabilities and allows the client to save money as the energy bill decreases. They
provide home and heating system repairs , air sealing using new method to make the best use of
energy conservation, rehabilitate substandard houses, replace heating systems when needed and
offering educational classes in small home repairs and energy conservation. Urgent repairs are
made when funds are available. The Executive Director is a member of the Weatherization Policy
Advisory Council for the state Weatherization Program .
The Helping Home Proje ct funded by a Duke Energy Progress grant to the North Carolina
Community Action Association afforded the agency an opportunity to assist more household and
complete more extensive services to the resident of the home in need of repairs. Through this
program , appliances, heaUair units can be purchased to make the house more energy efficient.
11. Describe the needs of low-income youth and your agency's efforts to promote increased
community coordination and collaboration in meeting the needs of low-income youth
Many low-income youth in our service area are experiencing multiple barriers that include but are
not limited to : lack of employment, recreational facilities, transportation, high crime, mentorships
and substance abuse that impede their economic and emotional growth. In the job market , they are
competing with adults (their parents in some in stances) who have more education, experience and
emotional stability . Many jobs that once used youth are now hiri ng adults and even senior citizens .
There are few programs and/or activities that focus on low-income youth. Due to high rate of
substance abuse (both youth and their parents) and drug related crimes in our area, parents don't
let their children go to th e parks and play areas. Low-income youth need access to a legal source
of income , recreational programs and other activities that will foster self-esteem and create a sense
of purpose. Most youth -based programs are geared toward youth with a juvenile record or who
have problems (mental /social/physical).
Agency staff and some board members serve on committees who offer services to youth between
the ages of O to 21. We work closely with the Department of Social Services, Johnston County
Industries Yes I Can Program, KARMA Youth Services, Community Colleges, Health Departments,
Partnerships for Children , Community Child Protection Team /C hild Fatality Task Force , National
Fatherhood Practitioners, Johnston County Neuse Charter School, John ston County Citizens'
Association , N.C. Coastal Pines Girl Scouts, Harnett Productions , Kiwanis Club of Lee County,
Fiscal Year 20 19-20 Communi ty Services Block Grant Application
Page 24 of 49 020419 HCBOC Page 62
Age ncy Name: JLHCA, Inc.
Planning Pro cess Narrative (Continued)
Kappa Alpha Phi Fraternity, Omega Psi Phi Fraternity , YMCA, Safe Kids Coalition, NAACP,
Johnston County Chapter of the Delta Sigma Theta Sorority Some other youth-based projects that
staff participate in are Project Task Force, Johnston County Schools, First in Families, Family
Promise of Lee County, Psi Sigma Omega Chapter of the AKA Sorority , Sisters Informing Sisters
about Topics on Aids Project, Johnston and Lee County Girls and Boys Clubs, Hillcrest Youth
Center, Lee County, Housing Authority, Johnston County Youth Services, Base Realignment and
Closure (BRAC), local churches and other groups that work primarily with youth to identify
problems and seek solutions. Other efforts include Project Safe Neighborhoods/City of Sanford
Library Board of Lee County, NC, Harnett County Cooperative Extension, 4-H, Harnett County
Workforce Development Career Center/IA Youth Program and the Adolescents Pregnancy
Prevention Program.
The CSBG Director is the Membership and Political Action Committee chairman of Johnston
County Citizens Association which sponsors fund raising activities annually to provide six (6)
scholarships for local high school seniors. The Executive Director is the chairperson for the Tribute
to Excellence Committee which is the primary fundraiser for these scholarship funds . She is also a
member of the Education Committee of the organization. The goal of this program is to help meet
the educational needs of youth by:
~ Providing preparation for post-secondary educational opportunities;
~ Providing linkages between academic and occupational learning;
~ Provide scholars hip fu nds to assist with needs associated with attending an institution of
higher learning.
12. Describe your agency's method for informing custodial parents in single-parent families
that participate in CSBG programming about the availability of child support services. In
addition, describe your method for referring eligible parents to the child support office[s].
All participants including custodial parents in single-parent households are asked whether or not
they are receiving child support. They are told about the availability and advisability of seeking
assistance through the local child support office. They are informed about any services they may
be eligible for and contact information during the intake process . When eligible participants come
into the agency se eking services , they are given a referral form by the Successfully Transitioning to
Ach ieve Real Self-Sufficiency (STARS) Counselor that is accepted by staff at a partner
entity/organi zat ion /agency. If they are not receiving child support and express an interest, they are
referred to the local child support agency.
If the custodial parent/guardian has made arrangement with the non-custodial parent and is not
intere sted in pursuing court-ordered child support or do not wish to involve the local child-support
office, we do not try to intervene . In some instances, they receive more assistance directly from the
non -cu stodial parent than they would if they involved the local child-support agency . They will not
be denied services if they refuse to seek court-ordered child support.
Fiscal Year 2019 -20 Commu nity Services Block Grant Applica ti on
Page 25 of 49 020419 HCBOC Page 63
Planning Period :
Community Se rvi ces Block Grant Program
Fiscal Year 2019-20 Application for Funding
OEO Form 210
Agency Strategy for Eliminating Poverty
July 1, 2019. June 30, 2020
Agenc y Name: JLHCA, Inc.
Section I: Identification of the Problem (use additional sheets if necessary)
1. Give the Poverty Cause name(s), rank the poverty cause(s) and identify which one(s)
the agency will address.
The poverty causes were ranked based on the results of the Community Needs
Assessment questionnaire conducted in November 2017 and as such will be addressed
and are as follows: Affordable Housing : 106, Emp loyment: 89 and Education : 65.
2. Describe the poverty cause(s) in detail in the community with appropriate statistical
data (include data sources).
Approximately 26,595 people of the 182,155 (indexmundi.com) in Johnston Coun ty lives below the poverty
guidelines . These figures reflect total households (not individuals).
Approximately 6338 people of the 60,430 people in Lee County live below the poverty guideli nes . These
figures are reflective of the total households .
Approximately 21,771 people of the 132,754 people in Harnett County li ve below the poverty gu idelines .
These figures are reflective of the total households (Census.gov).
The current pe rcentages of peop le living be low the poverty level are listed as follows : Lee-20 %, Harnett-
16.4% (US Census) and Johnston-14.6 %.
According to the US Census, the average number of people in a household per county is : Johnston County-
2.85-www.osbm.state.nc.us , Lee Co unty-3-Lee County Chamber of Commerce and Harnett Co unty-) 2.87 -
Census.gov.
(A) Ex lain wh the problem exists.
As of Novemb er 20 17, the figures below reflect the number of households recei ving assistance from Social
Services:
I Service: Johnston Lee Harnett
I Food Stamps (households): 11,738 9636 14,11 8
I Work First/TANF: 304 76 135
I Medicaid : 42,730 8,585 8,532
(B) Iden tify the seg ment of th e population and give the number of people experiencing th e
problem.
1) Affordable Housing: Ba se d on the resp onses garnered from the 2017 Co mmunity
Needs Assess ment Questionnaire, Affordable hou sing was liste d as the top priority.
Based on the eligibility guid elines for income-based housing in Joh nston , Lee and Harn ett
Fisca l Year 20 19-20 Commun ity Se rvi ces Block Grant Appl ication
Pag e 26 of 49 020419 HCBOC Page 64
Agency Name: JL HCA, Inc .
Agency Strategy for Eliminating Poverty (continued)
Counties , affordab le housing is very un affordab le for low-income people. Criminal
background and credit che cks are the main reasons that many low-income people cannot
find affordable housing. If th eir records check reveals a judgment or a negative action by a
former landlord or utility company, they may be considered inel igible. Some potential
renters must pay a non-refundable application fee to comp lete an application , credit report,
and background check. Having to do so for multiple locations can prove difficult for most.
The average rental cost for a 3-bedroom apartment runs between $612 .00 to $750.00
depending on the location and the landlord . Some private landl ords take advantage of
clients who don't meet the Section VIII or income based housing guidelines even if the
house is substandard .
When you co uple high rent, high deposits and high utility deposits that can cost up to
$1000.00 together so it's understandable that affordable housing was ranked number one
on the Community Needs Assessment questionnaire. The waiting list for subsidized
housing is between 4 to 7 years . In Johnston County alone , the Housing Assistance
Payment Program has an extensive waiting list with an average wait time of 7 years. The
layers of restrictions are increasing at an alarming rate. As the renters' market increases,
the chances of low-income people finding affordable housing decreases. Anyone coming
to the agency seeking emergency assistance must attend the mandatory Financial Literacy
classes . The classes are designed to help clients develop budgeting skills that will help
them manage their mon ey. As their credit scores rise , the participant will become more
attrac tive to the landlord or mortgage lenders.
2) Employment: With the lack of good paying jobs especially those with benefits in our
serv ice areas, it was not surprising th at employme nt was one of th e top priorities for
persons completing the surveys. Many of the STARS participants enter the program
without the qua li fications/skills neces sary to comma nd high wages and their salaries reflect
that fact. Some of the likely cu lpri ts may be a lack of education (academic/vocational),
transportation and cr imin al backgrounds, etc. Many people with co llege de gre es are
finding it difficult to find a job and even harder to find a job with benefits . Competition
is fierce and jobs are few or require specific skill sets. Many of th e participants only hav e a
high school diploma or a GED, which makes their prospect for employment dismal.
Participants without a diploma are finding it very hard to find a job. Employers are
in creasingly concerned with th e skill lev el of both th eir current employees and potential
employees. Employers must be cognizant of the type of skills needed for the ir businesses
to thrive in today 's global economy . Accordi ng to the North Carolina Career
Readiness Certificate Consortium , more than 80% of all jobs were projected to require
skills bey ond high school. The CRC is an assessment-based crede ntial that gives
employers and career seekers a uniform measure of key workplace skills. As a result, both
job seekers and incumbent workers are in creasingly ca lled upon to demonstrate a more
advanced set of skills or at least the ability to develop tho se skills through on-the-job
training . North Carolina 's Career Readiness Certification (CRC) is designed to meet the
needs of both employers and job seekers in this transitioning economy. For employers, th e
CRC offers a reliable means of determining whether a potential employee has the
Fiscal Year 20 19-20 Community Services Bloc k Gran t Application
Page 27 of 49 020419 HCBOC Page 65
Ag enc y Nam e: JLHCA, Inc.
Ag en cy Strategy for Eliminating Pov erty (continued)
necessary literacy , numeracy and problem-solving skills to be "job ready. To countermand
these barriers, the STARS program will place more emphasis on programming which
incorporate activities that will enhance job/skills development, coaching participants on job-
readiness endeavors which include the Career Readiness Certification. It is imperative that
STARS participants are equipped with this certificate because for job seekers, the CRC
serves as a portable credential that can be more meaningful to employers than a high
school degree or a resume citing experience in a different job setting . Unemployment
figures reflect those persons still unemployed and drawing benefits , so the actual figures
are usually higher than reported. Some people don 't have any reserve of time to draw
down from. The latest unemployment figures for 2018 are as follows: Johnston County-
4.0%, Lee County-5.2% and Harnett County 4%.
3) Education : Education presents a momentous barrier to one's self-sufficiency. In order
to attain gainful employment capable of increasing their household income to a level of
being able to successfully sustain household expenses without outside help, it is
imperative for an individual to be cognizant of the needs to improve their educational
status. Job listings indicate specific educational levels the applicant must possess and if
participants are unable to meet those particular requirements, they automatically become
less marketable to employers. As a result of being less marketable there is an increased
risk of being overlooked. By increasing their education levels, STARS participants open up
greater opportunities that would not be availab le to them otherwise. Setting educational
goals serves multiple purposes . Not only does it broaden the participants ' horizons leading
to a new perspective of how to handle their situations , but it also expands the spectrum for
the types of positions they are able to apply for. With many participants having no more
than a high school diploma or GED, it is necessary to encourage them to seek out access
to available opportunities that would assist them in becoming better educated citizens in
their communities. By doing so they are creating a fighting chance in securing their ideal
employment.
(C) P 'd d h. . f f h d I ff d . I . f rov1 e emo irao 1c in ormat1on o t ose a verse1v e ecte inc us1ve o:
Gender Aqe Ethnicity Race
Male s: 1465 0-5: 1200 Non-Hispani c: 3386 Black : 2561
Female: 2450 6-11 : 425 Hispanic: 529 White : 1072
12-17: 312 Multi-Race: 94
18-23: 285 Other: 139
24-44 : 784 Amer. Indian: 10
45-54 :438 Asian: 7
55-69: 348
70+: 123
Total: 3915 Tota l: 3915 Total: 3915 Total : 3915
(D) Explain how the persons are adversely affected .
Low-income residents of Johnston, Lee and Harnett Counties are adversely affected by
negative economic conditions due to the lack of funds needed to meet their most basic
needs, ex. Shelter, food, utilities , etc.
Fiscal Year 2019 -20 Community Services Block Grant Application
Page 28 of 49 020419 HCBOC Page 66
Agency Name: JLHCA, Inc.
Agency Strategy for Eliminating Poverty (continued)
When the state legislators reduced the amount of unemployment benefits and the number
of weeks the y can re ceive benefits , it caused a hardship on the very people who could
least afford it. These families were already struggling; therefore , trying to maintain a
household, provide a nutritious meal for themselves and their family and keep utility
services connected is virtually impossible. Many low-income persons seeking services are
living on SSI benefits for their child(ren) or child support from absentee dads or moms.
There has been an increase in the number of people contacting the agency seeking
Foreclosure Preventions and requesting Reverse Mortgage assistance. That fact alone is
an indicator of the scope of the problem that exists in our service areas. It has affected all
age groups as the Reverse Mortgage Program requires that the homeowner must be 62
years of age or older.
Section II: Resource Analysis (use additional sheets if necessary)
(E ) Resources Available:
a. C . R ommumty esources:
Averaae Per Month Johnston County Lee County
Food Stamos 11,738 96 36
Cost Per Month $2,865,513 $1,118,929.10
Medicaid 42,730 8,585
Cost Per Month $17,319,296 Info not available
TANF 304 76
Cost Per Month $58,839 $17,936
Emeraency Assis tance Fu nds $24 ,1 03 0
LIEAP $570,300 $49,960
Enerqy Neiqhbor $5,165 (CP&Ll $5 ,970.08
CIP {Lee Co includes $607,971 $269,705
Emerqe ncv Assis tance)
Reaulated Daycares 63 39
Cost Per Month $425,460.51 $15,600
Social Securit Pa ments:
Johnston Lee Harnett
Harnett Cou ntv
14 ,11 8
$2,791,727.67
8,532
Info not available
135
Info not availa ble
$4,872.35
$600,560.00
$1219.33
$600,560.00
265
$340,244.00
$36,269,000 $14 ,029 ,000 $20,412,000.00
HUD : Section VIII Hou sing : 619 units in Johnston County; 741 in Lee County and 331 in Harnett
County Public Housing : Johnston County-56 1 units, Lee County-446, and Harn ett County-143
Harbo r in Johnston County is a battered women 's shelter that has 28 beds available for women , infant
and children with an annual budget of $600 ,000.
Haven of Lee County has a total of 29 beds for battered women , infant and children with an annual
budget of $307,270.
Safe of Harnett County is a battered women's shelter that has 12 beds,2 ro llaway beds and 2 pack-n-
plays with an annual budget of $489,000.
NC Department of Commerce Division of Employment Services annual report for January-November
2018 Unem lo ment ex enditures re orted the followin fi ures :
Johnston Lee Harnett
$2. 538 ,118 $997,768 $1.741,847.
Fiscal Year 2019-20 Community Services Block Grant Application
Page 29 of 49 020419 HCBOC Page 67
Agency Na me: JL HCA, Inc.
Agency Strategy for Eliminating Poverty (continued)
L' 1teracy
Johnston Lee Harnett
15% 17% 16%
27,323 10,273 21 ,240
Rural Housing Development Project Units-Loans were broken down in the three-county target area in
this manner:
Johnston County Lee County Harnett County
502 Loans Lo w: -14 =$3 ,028 ,009 502 Loans Low:1 loan =$126 ,000 502 Loans Low: =O
502 Loans Very Low-13= 2,245,942 502 Loans Very Low: 0 502 Loans Verv Lo w -0
504 Loan-51oans=$62,437 504 Loans: 1 loan = $5 ,200 504 Loans:-4 loans=$35, 128
504 Grant Only-1 ?loans =$125,707 504 Grant: 2 loans= $8400 504 Grant-8= $60,000
Guaranteed: 496 loans = Guaranteed : 70 loans= $9 ,661,900 Guaranteed: 174 loans=
$93,274 ,511 $23 ,737 ,019
(F) Resources Needed:
A. Agency Resources:
The resources listed below are needed and include an estimated monetary value These services are
not available or accessible to our participants at the present, but could be obtained by collaborating with
existing resources and by obtaining additional funding.
(a) Job development/apprenticeships assistance, career planning program-$75,000.
(b) Additional support staff for Head Start childcare positions-$350 ,000.
(c) County-wide before and after school programs--$650,000
(d) Individual Development Account Programs -$200,000.
( e) Build /operate Homeless Shelters for women & children, families and men -$1, 500 ,000
(n Funding for Housing rehabilitation Program-$650,000 .
(g) Creation of a microenterprise-$875,000
(h) Additional resources to meet the needs of the homeless/w di sabili ties-$350 ,000.
(I ) One -stop agency wide intake system $55,000
O ) Provide li nkages between participants and affordable, reliable transpo rtation .-$25,000
(k) (2) New Head Start Facilities $3 ,500,000
(I) Fou r (4) school buses for Head Start-$400,000
(m). Transitional housing and staff -$1,250 ,000
B. Community Resources:
(a) More job Training oppo rtun ities.
(b). Reentry serv ices for ex-offenders .
(c .) Co unty wide affordable tran sportat ion
(d .) Shelters for women, families and single men
(e.) More affordable standard housing.
(n Lower cost and accessibility of medical care .
(g.) Substa nce abuse prevention /inte rvention for famili es.
(h). Homeless intervention prog rams
(i.) Creation of a Microenterprises/lncubator
(j .) More services for the mentally cha lleng ed.
Fiscal Year 2019-20 Comm unity Serv ices Block Grant Ap plicati on
Page 30of 49 020419 HCBOC Page 68
Age ncy Name: JLHCA, Inc.
OEO Form 210 (continued)
a. Objective Statement: Provide comprehensi ve services designed to remo ve 15 of the 80 low-income
households from poverty by June 30 , 2020.
Strategies for Objective:
Strategies for Objective : Develop and provide supportive services to low-income people that
eliminate barriers to self-sufficiency. Locate and network with employers , community colleges
and other resources that can assist the agency in its pursuit to help implement self-improvement
behavior. Utilize Work Force Development Boards to work through employment issues . Secure
additional funding opportunities and join forces with community resources in order to assist
participants /families when in crisis in order to alleviate the situation .
Incorporate strategies developed and adopted by the agency's board and staff to ensure that the
Organizational Standards are used to its maximum feasibility . Updating them as needed to make
sure that the agency is not just meeting but exceeding its goals .
Integrate the activities contained in the Results Oriented Management and Accountability
(ROMA) Cycle into every aspect of the program and the agency.
Section IV: Results Oriented Management and Accountability Cycle
(use additional sheets if necessary)
Organi zational Standard 4.3 requires that an agency 's strategic plan and Community Action Plan
document the continuous use of the ROMA cycle and use the services of a ROMA trainer.
a. Community Needs Assessment: Please summarize the primary needs of your
community as determined through the Community Needs Assessment, and explain
which of those are Family, Agency, or Community Needs, and why.
The primary ne eds which ranked the highest on the Community Needs Surveys of th e
communities that the agency serve were :
Affordabl e Housing: Family and Community . Family : Low-income people, esp ec ially
vulnerable populations , ac hi eve their potential by strengthening family and other
supportive system s. Community: The conditions in which low -income people liv e are
improved .
Employment: Famil y: Low-in come people become more self-sufficient. Community : The
conditions in which low -income people live are improved through more taxes for street
improvemen t.
Education: Family-Low-income people become more self -suffici ent
Fiscal Year 2019 -20 Community Services Block Grant Application
Page 31 of 49 020419 HCBOC Page 69
Agency Name: JLHCA, Inc.
OEO Form 210 (continued)
b. Achievement of Results and Evaluation : Please discuss your agency's achievement
of results from last year. What were the successes and why were those areas
successful? What areas did not meet targets or expectations and why were those
areas not as successful? What Improvements or changes will be made for this
year's work plan to achieve desired results and better meet the needs of the
community?
For fy 2017-18, our agency's ach ievement results met or exceeded our proposed targets in
7 out of 10 areas
The successes included serving 148 participants when we proposed 140 .
We proposed 10 would seek better employment but the actual number was 24 .
Medical benefits proposed was 8, actual was 11
Securing affordable housing proposed was 25 , actual was 34
Employment support proposed was 50 , actual was 59
Education support proposed was 28 but actual was 42
Completing an educational program was 28 and actual was 29
These areas were successful for a variety of reasons which in clude but are not limited to:
Participants desire to make changes , opportunities for advancement, counse lors
motivating , encouraging and wo rking with partners to help participants expand their skill
set and knowledge base .
Areas where targets were not me were :
Proposed that 32 would rise above the poverty level but actual was 23
Proposed that 50 would obta in employment but 48 actually achieved their goal
Proposed 65 would need emergen cy assistance but actual was 28.
These areas fell short of expectations for several reas ons which are:
Th eir employment ended whi ch prevented them from rising above the guideline and some
did not maintain their employment for 90 consecutive days. Illness of participant or family
members.
The proposed number for emerge ncy assistance was smaller in part to the financial
literacy classes which introduced participants to new ways to manage the ir finances and
as they worked on creating a budget, it was apparent in some instances that changes had
to be in their household.
Some changes that we will implement will be to look at creating new partnerships and/or
improving existing ones to help fill the gaps that prevented the agency from meeting its
proposed goals . This will include holding job fairs on -site , creating internship opportunities ,
c. Please name the ROMA trainer who provided services used in developing th is
community Action Plan and describe what specific services were provided.
Mrs . E. Marie Watson provided ROMA training to the CSBG staff, board membe rs and
Fiscal Year 2019-20 Commu nity Services Block Grant Applicatio n
Page 32 of 49 020419 HCBOC Page 70
Agency Na me: JLHCA, Inc.
other agency staff. Th e training session gave them a better perspective on ho w to use th e
ROMA cycle and how to determine which ROMA goal was being addressed.
Fiscal Year 2019-20 Com mu ni ty Services Block Grant Appl ication
Page 33 of 49 020419 HCBOC Page 71
1. Project Name:
Community Services Block Grant Program
Fisca l Year 2019-20 Applic ation for Funding
One-Year Work Prog ram
OEO Form 212
Section I: Project Identification
:;; STARS v-~ ~ -"'
2. Mission Statement: Address the needs of low-income persons by using co-ordinated efforts and
representation from the disadvantaged, public, and private sector to help those
persons become self-sufficient.
3. Objective Statement: Provide comprehensive services designed to remove 15 of the 80 low-income
households from poverty by June 30 , 2020.
4. Project Period: July 1, 2019 I To I June 30 , 2020
5.CSBG Funds Requested $6 15,190
for this Pro ject:
6. Total Number Expected to Be Served : u 80 ~~ ·:,;:.-
n ~ ~
a. Expected Nu mber of New Cl ien ts 72
"
b. Expected Number of Carryover Clie nts 08
Section II : One-Year CSBG Program Objective and Activities
Identified Problem
Lack of affordab le housin g
Unemp loyed
Lack of education
Emergency Assistance
NPl s
Service or Activity (Li st all
Ou tcome Expected NP ls
app li cab le
to activity)
Partner with landlord , 18 of the 80 1.2 help in housing search participants find 4.1 budgeting classes, housing
Job fairs, job
readiness pre parat ion 30 of the 80 1.1
ex. res ume writing, participants find a job 1.2
in terview ing 4. 1
tech niq ues, etc
Help with tu iti on,
books , uniforms , etc . 12 of the 80
share educationa l, partic ipants 1.2
ce rt ification, de gree complete an 4.1
opport unities , GED, educa ti onal goal
etc.
Fin d funds to help
prevent disco nn ects 30 of the 80 1.2
and evictions, fi nancial partic ipan ts find a 4.1
lite racy counsel ing & job 6.2
assist in creating a 6.5
budget
Fiscal Yea r 2019-20 Comm unity Services Block Grant Application
Page 34 of 49
I
~ -
Pos itio n Title(s)
STARS Senior
Counselor/S TARS
Counselors
STARS Senior
Counselor/STARS
Counse lors
STARS Senior
Counselor/S TARS
Cou nse lors
STARS Senior
Counse lor/STARS
Cou nselors
020419 HCBOC Page 72
Identified Problem
Underemployed
Agency Name: JLHCA, Inc.
One -Year Work Program
OEO Form 212 (continued)
Section II: One-Year CSBG Program Objective and Activities
NPls (List
Serv ice or Activity Outcome all NPls
Expected applicable
to activity)
Help participant 10 of the 80 find posit ion themselves a better job , get 1.1
for advancement by a raise / more 1.2
getting certified and /or hours or benefits 4.1
increasin~ skill sets
Fiscal Year 2019 -20 Comm unity Services Block Grant Application
Page 35 of 49
Position Title (s)
STARS Senior
Counselor/STARS
Counse lors
020419 HCBOC Page 73
One-Year Work Program
OEO Form 212 (continued)
Section Ill: Program Administration and Operations
Agency Name : JLHCA, Inc.
Administration , Services , Operations Outcome Position Title(s) Implementation Schedule Expected
First
Quarter
Provide comprehensive services designed to remove 15 of the CSBG Director, STARS 09/19
80 low-income households from poverty by June 30, 2020. Senior Counselors (SSC)
STARS Counselors (SC)
09/19
Monitor and direct CSBG Program in the 3-county service area. CSBG Director
2. Supe rvise Senior STARS Counse lors CSBG Di rector 09/19
3. Secu re additional funding streams to augment CSBG Director 09/19
servi ces provided by the CSBG STARS Prog ram
4. Educate and inform all sectors of the community CSBG Director, STARS 09/19
(private, public and disadvantaged) on the benefit Senior Counselors (SSC)
and value of the CSBG Proaram. STARS Counselors (SC)
5. Identify and enroll self-sufficiency participants into SSC.STARS Counselors 20
the STARS Program.
6 Provide supervisory oversight for STARS Counselors. STARS Senior Counselors/ 09/19
7. Conduct outreach and recruitment using various CS BG Dire ctor , SSC, 09/19
media outlets , referrals, flyers , brochures , SC
commun itv oartners and advertisement tools.
8 .Make home visits to stay informed on participants SSC .SC 20
activities and provide follow-up and support
9. Pro vide budget counseling and develop long-SSC.SC 20
range plans with the fam ily.
Supportive and Transi tion Services
}> Counseling
}> Financial Litera cy Curriculum
}> Information and Referrals
}> Work clothes and tools
}> Transportation
}> Educational supplies, books , tuition, etc.
}> Childcare, deoosits , oayments, fees, etc.
10. Work with participants if applicabl e to obtain SSC .SC 20
Standard and affordable Housing
11 . Establish and develop com prehens ive services CSBG Director, SSC, 20
that involve th e total family to achiev e se lf-SC
sufficiency
}> Orientation
}> Develop plans of acti on
}> Assessment/reassessment
}> Facili tate problem -solving session s
}> Emolovmen t Counselino
12. En cou rage participan ts to establish and maintain SSC ,SC 20
a savings account.
Fiscal Year 2019-20 Community Services Block Grant Ap pl ic ati on
Page 36 of 49
Second Third Fourth
Quarter Quarter Quarter
12/19 03/20 06/20
12/19 03/20 06/20
12/19 03/20 06/20
12/19 03 /2 0 06/20
12/19 03 /20 06/20
42 65 72
(22) (25) (5)
12/19 03/20 06/20
12/19 03/20 06/20
42 65 72
(22 ) (25) (5)
42 65 72
(22) (25) (5)
42 65 72
(22) (25) (5)
42 65 72
(22) (25) (5)
42 65 72
(22) (25) (5)
020419 HCBOC Page 74
One-Year Work Program
OEO Form 212 (continued)
13. Maintain updated records of all activities and SSCS,SC
accomplishments in AR4CA and maintain a hard
CODY.
14. Work intensively with NC Works Career Center staff SC
in each county to help participants secure employment.
15. Stabilization Services CSBG Director,
}> Contact partners if emergency assistance is needed SSCS , SC }> Conduct crisis prevention /budgeting wort<shops
}> Advocate for participants with service providers on
participants behalf to avoid evictions, disconnects, etc.
Crisis intervention
20
20
20
Fiscal Year 2019-20 Community Services Bl ock Grant Application
Page 37 of 49
Agency Name: JLHCA , Inc.
42 65 72
(22) (25) (5)
42 65 72
(22) (25) (5)
42 65 72
(22) (25) (5)
020419 HCBOC Page 75
Community Services Block Grant Program Fiscal Year 2019-20 Application for Funding One-Year Work Program OEO Form 212 (continued} 7. Use the tables below to enter your agency's targeted outcome results. The performance measures will be included in the agency's CSBG contract. All CSBG grantees operating self-sufficiency projects are required to enter program targets in Table 1. Please refer to Performance Measures and Outcomes Definitions on page 7 of the Fiscal Year 2019-20 CSBG Application Instructions. If your agency operates more than one project, you will also need to complete Table 2 on the following page and also enter specific program targets. There should be one table of outcome measures per project. Table 1 Outcome Measures for Project 1 (enter pro·ect name) Expected to Achieve the Measure Outcome in Reporting Period (Target) The number of participant families served. 80 The number of low-income participant families rising above the poverty 15 level. The number of participant families obtaining employment. 30 The number of participant families who are employed and obtain better 10 employment. The number of jobs with medical benefits obtained. 8 The number of participant families completing education/training 12 programs. The number of participant families securing standard housing. 15 The number of participant families provided emergency assistance. 30 The number of participant families provided employment supports. 25 The number of participant families provided educational supports. 10 The average change in the annual income per participant family This measure does not require a experiencing a change. target but must be reported. The average wage rate of employed participant families. This measure does not require a tarQet but must be reported. Fiscal Year 2019-20 Community Services Block Grant Application Page 38 of 49 020419 HCBOC Page 76
Community Services Block Grant Program Fiscal Year 2019-20 Application for Funding One-Year Work Program OEO Form 212 (continued) 8. CSBG Expenditure by Service Category A.2. CSBG Expenditures Domains Target CSBG A.2a. Emolovment A.2b. Education and Cognitive Development A.2c. Income, Infrastructure, and Asset Building A.2d. Housina A.2e. Health and Social/Behavioral Development (includes nutrition) A.2f. Civic Enaaaement and Community Involvement A.2q. Services Suooorting Multiple Domains A.2h. Linkaaes (e.a. oartnershios that suooort multiole domains) A.2i. Aqencv Capacity Building (detailed below in Table A.4) A.2i. Other (e.a. emeraencv manaaementldisaster relief) A.2k. Total CSBG Expenditures (auto calculated) How to Tabulate Rows: 1. Enter numbers in respective columns (A.2a-A.2j) 2. Place your cursor in the grey box that you wish to tabulate the numbers above 3. In the header, click "Layout" and then click "Formula" (PIC 1) Funds $6250 $12000 $0 $13500 $0 $0 $0 $0 $0 $15000 $46,750 .. -. , .. -r.._, Actual Q1 $1562.50 $3000 0 3375. 0 0 0 0 0 $3750 $11,687.50 c,t\.:".r 4. The Formula should read =SUM(ABOVE) Then press OK. Repeat steps 1-4 for each column (PIC 2) NOTE: Columns will not self-tabulate. If a numerical change is made to any box, Steps 1-4 must be completed to for the correct amount to be reflected. Fiscal Year 2019-20 Community Services Block Grant Application Page 39 of 49 Actual Q2 $1562.50 $3000 0 $3375 0 0 0 0 0 $3750 $11,687.50 form•Jl4 !:,<mm,L~ •SUM:,ll!O•tr, tfumber ft-11:1111: P.:1stc t~ncclo~ Agency Name: JLHCA, Inc. Actual Final Q3 $1562.50 1562.50 $3000 3000.00 0 0 $3375 3375.00 0 0 0 0 0 $3750 3750 $11,687.50 $11,687.50 ~ . n. l-1 • .A4,,. ., I :.~. --~~ X PICl· ? ... __. fi'llstt S:aoki=rt: .., V ~ Cancrl 020419 HCBOC Page 77
Community Services Block Grant Program Fiscal Year 2019-20 Application for Funding One-Year Work Program OEO Form 212 (continued) 9. For Community Action Agencies that serve multiple counties, provide a breakdown of the expected number of persons served in each designated county in the table below. Show the total number of persons served in the table. Number of Families to be Served Per County Agency Name: Johnston-Lee-Harnett Community Action, Inc. Project Name: STARS County Johnston Total Planned 34 Project Name: STARS County Lee Total Planned 13 Project Name: STARS County Harnett Total Planned 33 Fiscal Year 2019-20 Community Services Block Grant Application Page 40 of 49 Total 34 Total 13 Total 33 020419 HCBOC Page 78
Community Services Block Gran t Program
Fiscal Year 2019-20 Application for Funding
Monitoring, Assessment and Evaluation Plan
Describe the role and responsibilities of the following in the assessment and evaluation of agency programs.
a. Board of Directors:
The Board will meet bi-monthly to:
Receive administration's assessment of project operation and process.
On its own they will review the monthly computer-generated printouts showing progress made toward the timely
fulfillment of Performance Measures.
Receive the advice and recommendations of the Board Planning and Evaluation Committee with respect to the
disposition of the Project Policy Advisory Councils suggestions for program refinement , as well as with respect to
their own suggestions.
Participate in public relation activities designed to highlight the agency's accomplishments .
Participate in Strategic Planning to help move the agency toward excellence.
Participate in the development and reviewing the agency's Organizational Standards.
b. Low-Income Community :
The CSBG STARS Program will have Policy Advisory Council in all three counties according to the following
design:
Representatives from the low-income sector either participants or persons in the community that can represent
low-income people because of their involvement with them and their understanding of their problems.
Representatives selected from the following agencies: Department of Social Services.
NC Cooperative Extension Program, Community College, Faith-based, Public Library, Senior Services, Housing
Authority, Division of Employment Services and Job Link .
The Successfully Transitioning to Achieve Real Self-Sufficiency (STARS) Policy Advisory Council's in each county
will meet at least once per quarter in conjunction with the program's preparation of OEO Form 240 Report to
review program performance to date and to suggest adjustments in the program geared at achieving more
effective services. They also share pertinent information from their agency and/or area that could be beneficial to
the STARS participants as well as the program.
Representatives from the low-income community complete Community Need Assessment Questionnaires and
distribute them to residents in their own communities or in their workplace.
Representatives from the PAC serve as a PAC representative to the Board of Directors
c. Program Participants:
STARS participants complete need/interest surveys.
Work with their counselors to achieve self-sufficiency by following through on short and long-range goals.
Participants and family members attend workshops that can benefit them.
STARS Counselors advise participants to approach their individual circumstances from a proactive standpoint
rather a reactive stance.
Identify and develop strategies to achieve realistic goals designed to help lift themselves and the family out of
pov erty.
020419 HCBOC Page 79
Monitoring, Assessment and Evaluation Plan continued
Others:
Staff wil l assess the needs of low-income person du ring the initial intake, home vis its and any ensuing office
visits/contacts. Participants take th e Holland Self-Esteem Test during enrollment and aga in at the end of the year
during their exit conference.
Staff evaluates the program by charting the participants' progress in reach ing their goals, participation in group
learning sessions, job retention abilities , changes in income and if they have risen above the poverty level.
Staff attends and provides information to PAC members . Staff advocate for the participant while working with them
to help foster the skills necessary for the participants to become advocates for themselves.
Representatives from other community organizations and human service agencies serve on the Board, The Pol icy
Advisory Councils in each county and network with the agency to foster a seamless delivery of services.
Members from the faith-based community work with the agency to assist in resolving crisis situations. They rely on
the staff's relationship with community partners and their ability to both assess and authenticate the situation.
The program 's intake system is used to either substantiate and/or negate informati on received by the applicant and
to reduce the possibility of services being duplicated. Representatives from this group also serve on Policy
Advisory Councils.
2. Describe the systematic approach for collecting, analyzing and reporting customer satisfaction data to the Board
of Directors.
The Board of Director monitors administrative policies and procedures through a review of financial records and
reports, affirmative action goals, personnel action, etc. The Exec utiv e Director takes action as necessary to ensure
that agency policies and procedures are not violated and re commend needed policy changes to the Board of
Directors for approval.
The Board examine, analyze, evaluate and discuses policies in effect during the program year . The Board reviews
th e annual audit with th e age ncy 's auditor to make sure that the agency is fiscally sound.
The Board reviews program reports at each bi-monthly meeting. Th e Board's comm itte e str ucture all ows for all
aspects of the agency's programs to be reviewed on a monthly or bi -monthly basis with committees reporting to
the full board.
The Board conducts an annual evaluation of the Executive Director's performan ce to determine if the agency's
goals and objectives are being met.
3. Describe how administrative policies and procedures are monitored by the Board of Directors.
The Policy Advisory Council will meet each quarter to review , approve the ar4ca 240 report, the crisis report , and
the non-quantif iable report. They recommend if relevant programmatic adjustments and share relevant information
from their individual program that may be beneficial to low-income people .
The Policy Advisory Council will meet each quarter to review , approve the ar4ca 240 report, th e crisis report, and
the non-quantifiable report . They recommend if relevant programmatic adjustments and share re levant information
from the ir individu al program that may be beneficial to low-in come people .
Members of the Board of Directors ' Planning and Evaluation Co mmittee meet each quarter with the Policy
Adviso ry Councils to review program progress and make recommendations if warranted o the full board on any
proposed programmatic changes
Members of th e Board of Directors' Planning and Evalu at ion Committee mee t eac h qua rt er with th e Poli cy
Advisory Councils to revie w program progress and make recommendations if warranted to th e full board on any
proposed programmati c changes
020419 HCBOC Page 80
Monitori ng, Assessment and Evaluation Plan conti nu ed
-t . Desc ribe how the Board acts on monit oring , ass essm ent and eval uat ion repo rts .
Members of the JLHCA Board of Directors Planning and Evalua tion committee serve on the Policy Advisory Council
and will meet each quarter where they share information from the board of directors. They make recommendations if
programmatic adjustments are needed. The chair of that committee then shares their report at the board of directors
meeting for discussion and entertains a motion to accept the report. In turn they share information from the board with
the PAC members .
Members of the Board of Directors' Planning and Evaluation Committee meet each quarter with the Policy Advisory
Councils to review program progress and make recommendations if warranted to the full board on any proposed
programmatic suggest ions or changes.
The boards of directors meet bi-monthly to receive the CSBG activities and other agency program report and approve
the Planning & Evaluation Committee reports when they meet.
5. Describe the Board's procedure for conducting the agency self-evaluation.
A JLHCA Board of Directors Self-Evaluation survey was mailed to the board in a stamped self-addressed envelope
prior to the annual board training retreat. The questions contained in the survey were developed using a compilation of
the duties, roles and responsibilities obtained from various workshops designed for non-profit boards. The self
evaluation results were reviewed and discussed at the annual training meeting . In addition, each proposed project in
last year's plan contained performance measures against which progress in the program was measured on a bi-
monthly basis by the Board of Directors and on a quarterly basis by the Policy Advisory Committee .
Summarize the results of the Board's most recent self-evaluation. Describe how the information has been or will
be used to develop the agency's next Strategy for Eliminating Poverty. Indicate the timeframe and planned
activities for the next evaluation.
The Board of Directors met on October 19, 20 18 for an orientation/training retreat. The results of a self-evaluation
survey were reviewed and each item was discussed to determine strengths and weakness . During the board meeting ,
members were asked why they thought certain it ems received lower scores others and what th ey felt could be done to
bring the scores up as well as meet the needs they felt warranted the lower score. Th ey assessed their strengths and
weaknesses during th e session as well as the duties and roles that each memb er would undertake for the coming year.
A course of action and corrective strategies were addressed. This fiscal year's project evaluation will begin July 01,
2019 and end June 30, 2020. The board receives detailed reports on agency programs from the planning stage
through the evaluation progress . They rece ive end of the year reports that capture progra mmati c information from
participants ' activities to financial status. The board will participate in the completion of the Community Needs Survey
during the months of October and November, The results of the survey will be compiled and the board will adopt the
pr ioritized strategies for eliminating poverty based on the needs outlined in the survey.
020419 HCBOC Page 81
1.
2.
3.
4.
Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
CSBG Adm inist rative Support Worksheet
OEO Form 212A
Administrative Support requested for (Name of Grant):
Total amount of Administrative Support requested : $
Brief description of grant including the name of the funding source:
Total Grant Amount: 1$
5. Give the reason for requesting Administrative Support from CSBG and describe how the funds will
be used: (Attach supporting documentation in the Appendices)
6. How will the agency track the CSBG funds used for Administrative Support?
7. Basis for determining amount of Adm inistrative Support needed.
(Please select either Indirect Costs or Cost Allocation , not both.)
Indirect Costs
Indirect Cost Base:
Indirect Cost Rate%: %
Indirect cost base amount for this grant: $
Percent indirect allowed by funding source for this %
grant:
Dollar amount indirect allowed by funding source for $
this grant:
Cost Allocation
Percent of administrative costs allowed by funding %
source for this grant %:
Dollar amount of administrative costs allowed by $
funding source for thi s grant:
8. Actual numerical calculation used to
determine Administrative Support needed :
9. Administrative Support to be applied : Monthly
(choose one) Quarterly
Annually
020419 HCBOC Page 82
Se ction B -Fringe Benefits
CONTRACT BUDGET NARRATIVE
OFFICE OF ECONOMIC OPPORTUNITY
Fonn 6844N
Name of Agency: Johnston-Lee-Harnett Community Action, Inc.
CSBG Dir - FICA -7.65% x $64,336 -$4,922
UIB -1% x 24,300-$243
Health -$884 x 12 months -$1 0,608
Wkr's Comp -2.37% x $64,336 -$1,525
Disab ility-1.73% x $64,336 -$1,1 13
Retirement -5% x $63,336 -$3,217
Insuran ce -$5 x 12 month s -$60
(Johnston) STARS Sr Cslr-FIC A -7.65% x $55,213-$4,227
UIB -1% x $24 ,300-$24 3
Health -$884 x 12 months-$10 ,608
Wkr 's Comp -2.37% x $55,213 -$1 ,309
Disabil ity-1.73% x $55,213 -$955
Retirement-2% x $55,213-$1, 104
Insurance -$5 x 12 month s -$60
"'e) STARS Sr Cslr-FICA-7.65% x $55,213-$4,227
UIB -1 % x $24,300 -$243
Health -$884 x 12 months -$10,608
Wkr's Comp -2.37% x $55,213 -$1 ,309
Disability -1.73% x $55 ,213 -$955
Retirement -5% x $55,213 -$2,76 1
Insurance -$5 x 12 months -$60
(Harnett) STARS Sr Cslr -FICA -7.65% x $55,213 -$4 ,2 27
UIB -1% x $24,300-$243
Health -$125 x 12 months -$1,500
Wkr's Comp -2.37% x $55,213 -$1,30 9
Disability -1.7 3% x $55,213 -$955
Retirement-5% x $55 ,213-$2,761
Insurance -$5 x 12 months -$60
(Johnston) STAR S Cslr -FI CA -7.65% x $45,310 -$3,466
UIB -1%x$24,300-$243
Hea lth -$884 x 12 months -$10,608
Wkr's Comp-2.37% x $45,310-$1,074
Disability-1.73% x $45,310-$784
Retirement -3% x $45,310 -$1,359
Insurance -$5 x 12 months -$60
(Harnett) STARS Cslr -FI CA - 7 .65% x $45,209-$3,458
UIB -1% x $24,300-$243
Health -$884 x 12 months -$10,608
Wkr 's Comp -2.37% x $45 , 209 -$1 ,071
Disability -1.73% x $45,209 -$782
Retirement -5% x $45,209 -$2,260
Insurance -$5 x 12 month s -$60 020419 HCBOC Page 83
Section C -Equipment Purchases
N/A
cti on D -Communication
Co mmunica ti on:
Land lin e, Telephone / Fax , Internet Serv ice
$916.67 x 12 mon th s
Section E -Space costs
Space Cost:
Rent -$640 x 12 months
Util ities -$125 x 12 months
Section F -Travel/Employee Development
Travel/Employee Deve lop ment:
NCCAA Ann ual conference - 6 staff at $1,650-$9,900
CAPLAW Co nference - 2 staff at $1,650-$3,300
SEACAA Conference -2 sta ff at $950 -$1,900
Staff Training -6 staff at $500 -$3 ,000
Mileage - 7,037 x 0.54 cent per mile -$3,800
Na tiona l Conference - 1 staff at $1,8 00
Section G • Supplies and Materials
Supplies and Ma terials:
Offi ce Suppl ies -$10,000 -pape r, pens , fol ders, etc. for all 3 co un ties
Copy Costs -$3 ,600-use of copy machi ne fo r all 3 coun ties
Postaqe -$3,600 -use of me tered postaqe mach ine and stamps at 2 locations
"i ction H -Contractual Services
~,IIA Technologies Annua l Subscription -Client Track ing So ft wa re -$3 ,500
AR4CA Ann ual Subscription - Clien t Trackinq So ftware -$4,000
Section I • Client Services
. -
-
Cli ent Serv ices:
Ed ucationa l Support-$12,000 for 12 clients-tui tio n, books, uniform , tests , etc.
Ho using -$13 ,500 for 18 clie nts -deposits , rental assistance , etc.
Emp loyment Support -$6 ,250 for 25 cl ients -transportation , training , un iform s, physicals, etc.
Emergency Assistance -$15,000 for 30 cl ients -tr ansporta ti on , util ities an d rental assista nce , food , etc.
Section J -N/ A ----
Section K -Other _,
Othe r:
Backg ro und ch eck and drug screeni ngs -$1,000 - 6 employees sc reened for dr ugs and alcohol seve ral times during the year
Members hi p and subscription dues -$50 0 -(2) Loca l newspaper for jobs , (3) Chamber of Commerce membersh ips
Print ing and Publicat ion - $1,900 -Lette rhead, for ms, flyers , etc. for all 3 co unti es
Specia lized services -$3,000 -Water service and Waste Manageme nt Servic es for all 3 coun ti es
Mainte nance and Repairs -$5 ,000 -maintenance for facilities, co mpu ters and copiers ma intenance in all coun ties
Ins urance -$1,700 -Gene ral li ab ility cove raqe
Section L -Indirect Costs
Indi rect Cos t Ra te Information: The in direc t rate fo r Joh nston-Lee-Ha rn ett Commu nity Ac tio n is 17 .77%.
020419 HCBOC Page 84
CONTRACT BUDGET
STATE OF NORTH CAROLINA
OFFICE OF ECONOMIC OPPORTUNITY
Agency Archer Action Agency I Effective Period
IFrom 07/01/19ITo 06/30/20
Revenues
(1) (2) (3)
Amount % of Source of Funds
Prooram Costs Funds
1. Maximum Federal Funds $0 0% % CSBG
$0 0% %
$0 0% %
2. Maximum State Fund s $0 0% %
3 . Provider Match Funds -Cash $0 0% %
4 . Provider Match Funds -In-Kind $0 0% %
5. State Match Funds -Cash $0 0% %
6 . TOT AL PROGRAM COST I $615,1901
*Total of #1 and #2 Should equal Column 2 Total. *Line 6 Should equal Column 3 Total.
*Total of #3, #4 and #5 should equal Column 1 Total.
Estimated Expenditures
Column 1 Column 2 Column 3
Object of Expenditures Provid er I Other* Federal /S tate Total
(Cash an d/or In-Kind) Funds Program Costs
A. Salaries and Wages $320,494 $320,494 $320,494
B. Fringes Benefits $107,485 $107,479 $107,479
C. Equipment Purchases -Tangible Property $0 $0 $0
D. Communication $11,329 $11,329 $11,329
E. Space Costs $9,180 $9,180 $9,180
F. Travel/Employee Development $23,700 $23,700 $23,700
G. Supplies and Materials $17,200 $17,200 $17 ,200
H. Contractual Services $7,500 $7,500 $7,500
I. Client Services $46,750 $46,750 $46,750
J . $0 $0 $0
K. Other $14,600 $14,606 $14,606
L. Indirect Costs $56,952 $56,952 $56,952
M. Totals $615,190 $615,190 $615,190
6844S -OEO Page 1 of 7
020419 HCBOC Page 85
Agenda Item / 0 @) Harnett County DSS Monthly Report Totals 2018-19 July August September October November December Children's Services Jauary 2019 February March April May June Tolals CPS Reports Received 131 118 107 144 124 112 Reports Acccpled 84 72 69 89 68 59 441 Total children in Pie/Custody 141 148 148 148 157 156 FC Money expended S I 00,008.82 s 111,859.00 $ 113,052.20 $ 114,400.65 $ 117,234.39 $ 117 .807.00 $ 674.362.06 Adult Services APS Reports Received 16 21 14 13 14 11 89 # of trips scheduled 1310 1455 1237 1521 1386 1241 8150 Total Cases 296 298 300 302 312 299 Work First Energy Expenditurl--s $34,893.26 $107,868.19 $94,974.77 $129,504.87 $116,845.59 $157,940.63 $0.00 $642.027.31 Total cases 336 357 367 364 367 373 Food & Nutrition Services Apps Approved 431 465 359 335 288 317 2195 Tolal Cases (households) 8,073 8102 9754 14,118 8,283 8.004 Benefits Issued $2.039,683.00 $2,054,689.00 $4,139,910.00 $2, 180.584.00 $2,142,769.00 $2,049,752.00 $14,607,387.00 Adult Medicaid Apps Approved 96 119 72 171 118 69 645 Total Cases 9.141 8,715 8,519 8.532 8.651 10.133 Family & Children's Medicaid Apps Approved 192 233 184 237 134 169 1149 Total Cases 11,557 12,164 12,265 15,890 15,959 16,003 Fraud Total Collections $9,948.60 $11.465.76 $7,659.39 $9,289.98 $7.746.83 $10,442.08 $56.552.64 ChildCare Children Served 750 787 759 892 950 958 Total Expenditures $329,708.00 $325,430.00 $302,888.00 $409,679.00 $457,354.00 $420,499.00 $2,245,558.00 Child Support Total Collections $788,908 $781,629 $707,402 $799,472 $757,023.00 $730.680.00 $4,565,114.00 020419 HCBOC Page 86
Board Meeting
Agenda Item
M EETING DATE : February 4, 2019
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Amendment to Contract to Audit Accounts
REQUE STED BY: Finance
REQUEST:
Harnett County F inance requests approval of an amendment to the contract with Martin
Starnes & Associates, CPAs, P.A. to audit the County's accounts. Additional time is needed
due to Hurricane Florence, software conversion and staff turnover.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agend afo rm2 0 I 9Ame nd ment Marti n Starnes & Assoc iates.docx
I of I
Page
020419 HCBOC Page 87
LGC-205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev. 10/2018
Whereas Primary Government Unit
Harnett County, NC
and Discretely Presented Component Unit (DPCU) (if applicable)
NA
and Auditor
Ma1tin Starnes & Associates, CPAs, P .A .
entered into a contract in which the Auditor agreed to audit the accounts of the Primary
Government Unit and DPCU (if applicable)
for I
Fiscal Year Ending
06/3 0/18 and originally due on
Audit Report Due Date
l 0/3 1 I 18
hereby agree that it is now necessary that the contract be modified as follows.
[Z] Modification to due date:
Original due date Modified due date
10/31/18 01 /3 1/19
Original fee Modified fee
D Modification to fee :
EXPLANATION OF MODIFIED CONTRACT TERMS
Please provide an explanation for the modification of terms. If the amendment is submitted to extend the due date,
please indicate the steps the unit and auditor will take to prevent late filing of audits in subsequent years.
Additional time is needed due to Hurricane Florence, software conversion and staff turnover.
By their signatures on the following pages, the Auditor, the Primary Government Unit, and
the DPCU (if applicable), agree to these modified terms .
Page 1 of 3
020419 HCBOC Page 88
LGC-205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS
SIGNATURE PAGE
AUDIT FIRM
Audit Firm
Martin Starnes & Associates, CPAs, P.A.
Authorized Firm Representative (typed or printed)
Amber Y . McGhinnis
Date
12/05/18 amcghinnis@martinstarnes.com
GOVERNMENTAL UNIT
Governmental Unit
Hamett County, NC
Rev. 10/2018
Date Primary Government Unit Governing Board Approved Audit Contract <Ret: G.s . 1s9-34<a) or G.s . 11SC-447(an
Mayor/Chairperson (typed or printed) Signature
C. Gordon Springle, Chairman
Date Email Address
gspingle@harnett.org
Chair of Audit Committee (typed or printed, or "NA") Signature
NA
Date Email Address
GOVERNMENTAL UNIT -PRE-AUDIT CERTIFICATE
*ONLY REQUIRED IF FEES ARE MODIFIED IN THE AMENDED CONTRACT*
(Pre-audit certificate not required for charter schools or hospitals)
Required by G.S. 159-28(a1) or G.S. 115C-441(a1)
This instrument has been pre-audited in the manner required by The Local Government
Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act.
Primary Governmental Unit Finance Officer Signature
Date of Pre-Audit Certificate Email Address
Page 2 of 3
020419 HCBOC Page 89
LGC-205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS
DPCU
NA
SIGNATURE PAGE -DPCU
(complete only if applicable)
DISCRETELY PRESENTED COMPONENT UNIT
Rev. 10/2018
Date DPCU Governing Board Approved Audit Contract (Ref: G.S . 159-34(a) or G .s. 115C-447(a))
DPCU Chairperson (typed or printed) Signature
Date Email Address
Chair of Audit Committee (typed or printed, or "NA ") Signature
NA
Date Email Address
DPCU -PRE-AUDIT CERTIFICATE
*ONLY REQUIRED IF FEES ARE MODIFIED IN THE AMENDED CONTRACT*
(Pre-audit certificate not required for charter schools or hospit als)
Required by G .S . 159-28(a1) or G.S . 11 SC-441 (a1)
This instrument has been pre-audited in the manner required by The Local Government
Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act.
DP CU Finance Officer (typed or printed) Signature
Date of Pre-Audit Certificate Email Address
Page 3 of 3
020419 HCBOC Page 90