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HomeMy WebLinkAbout120318mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting December 3, 2018 The Harnett County Board of Commissioners met in regular session on Monday, December 3, 2018, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Howard Penny, Vice Chairman Barbara McKoy, Commissioner Joe Miller, Commissioner Abe Elmore, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and invocation. Chairman Springle called for any additions or deletions to the published agenda. Mrs. Stewart requested the addition of approval of the Public Official Bond for Harnett County Sheriff Wayne Alfred Coats in the amount of $10,000. Commissioner Elmore moved to approve the agenda as amended. Commissioner Miller seconded the motion, which passed unanimously. Commissioner Elmore moved to approve items on the revised consent agenda. Vice Chairman Penny seconded the motion, which passed unanimously. 1. Minutes: November 5, 2018 Regular Meeting September 11, 2018 Work Session 2. Budget Amendments: 275 Emergency Medical Services Department Code 5124450-555000 Capital Outlay — Equipment 5123900-390981 Transfer from General Fund 1322 Health Department Code 1105110-522010 Food & Provisions 1105110-380840 Contributions/Donations 50,350 increase 50,350 increase 65 increase 65 increase December 3, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 5 523 Social Services Department Code 1105331-618911 1105340-618912 1105322-618920 1105322-618930 1105360-618940 1105320-618950 1105332-618960 1105332-618970 1105332-618815 1105322-618090 1103900-390990 1105310-330210 1250 Health Department Code 1105110-544095 1105110-526010 1103990-390990 Child Abuse Awareness Child Support Awareness Central Electric Donation Fuel Fund Donation General Agency Donation Elderly Assistance Donation Foster Care Donation Christmas Cheer Special Needs Adoptions Crisis Intervention Fund Balance Appropriated DSS Administration — Federal Incentives Materials and Supplies Fund Balance Appropriated Airport Terminal Project Code TERML PFRSV PROF TAL&BRIGHT Professional Services TERML FEDERAL NCTO1 STAIR TERML INTERF TRANSFIN CAPITALRES 5204650-598400 Jetport Terminal NCDOT 26237.25.17.1 3. Tax rebates, refunds and releases (Attachment 1) 2,224 increase 565 increase 2,835 increase 96 increase 314 increase 4,858 increase 262 increase 322 increase 63,350 increase 116,927 increase 74,826 increase 116,927 increase 179 increase 130,762 increase 130,940 increase 134,759 increase 121,283 increase 13,476 increase 4. Proclamation Recognizing Harnett County Emergency Services Director Jimmy Riddle's Contributions to Harnett County and its Citizens 5. Harnett County Staff Attorney requested Disclosure of Settlement Agreement of Devontay Deon Myles v. Harnett County Sheriff's Department, Wayne Coats, Julie Panko, Holli Jenkins, Steven Tart, and Travelers Casualty and Insurance Company of America (full release of all claims) 6. Harnett County Tax Administration requested approval to bar off 2008 taxes totaling $16,653.13 of real and personal property and $44,810.83 of motor vehicle. These taxes can no longer be legally collected through forced collection procedures. 7. Harnett County Solid Waste requested award of bid and approval of a three-year service contract with Martin Edwards for yard waste reduction. (Attachment 2) December 3, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 5 8. Administration requested approval of the School Resource Officer Program Reimbursement Agreement for Elementary and Primary Schools between the County of Harnett, the Harnett County Board of Education and the Town of Coats. 9. Administration requested approval of Harnett County Promise Memorandum of Understanding between the Trustees of Central Carolina Community College and the County of Harnett. 10. Administration requested approval of a Resolution to Amend the Rules of Procedures of the Harnett County Board of Commissioners. (Attachment 3) 11. Administration requested approval of the Resolution to Approve the 2019 Schedule of Meetings of the Harnett County Board of Commissioners (Attachment 4) 12. Harnett County GIS/E-911 Operations Administrator requested approval of the Joint Resolution Adopting and Establishing the Common Boundary Between Chatham County and Harnett County. The resolution also directs staff to work together to reconcile county services to affected properties such as board of elections, zoning, building permitting, emergency response and tax assessments. (Attachment 5) 13. Harnett County General Services requested approval of the Full Service Fixed Base Operator (FBO) Agreement between County of Harnett and Warren Investments of NC, Inc. for $138,500 per year with the price increasing 2% each year during the initial term of the agreement starting July 1, 2019. The term of the lease and services to be provided commenced on July 1, 2018 and will continue through June 30, 2023. 14. Administration requested approval of an Ordinance Enacting and Adopting a Supplement to the Code of Ordinances for the County of Harnett, North Carolina - 2018 S-1 supplement to the Code of Ordinances of the County of Harnett Code of Ordinances, which supplement contains all ordinances of a general and permanent nature enacted since the prior supplement to the Code of Ordinances. (Attachment 6) 15. Harnett County Public Utilities requested approval of a Resolution Adopting the Amended Harnett County Water Shortage & Conservation Ordinance. NCDEQ Division of Water Resources required adoption or amendment of the ordinance to address possible needed changes however none were needed for the existing plan. (Attachment 7) 16. Resolution to Cancel the December 17, 2018 Regular Meeting of the Harnett County Board of Commissioners (Attachment 8) 17. Approval the Public Official Bond for Harnett County Sheriff Wayne Alfred Coats in the amount of $10,000. Chairman Springle presented Jimmy Riddle with a proclamation recognizing his contributions to Harnett County and its citizens. December 3, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 5 Chairman Springle recessed the meeting to reconvene following the swearing-in ceremony. Mr. Snow served as the Master of Ceremonies. Pastor Daniel Selman gave the invocation and benediction. Harnett County Superior Clerk of Court Marsha Johnson administered Commissioner Barbara McKoy's Oath of Office. District Court Judge Caron Stewart administered Commissioner Abe Elmore's Oath of Office. NC General Statute 153A-39 requires the Board of Commissioners to reorganize at its first regular meeting in December of each year. Ms. Wheeler reconvened the meeting and opened the floor for nominations for chairman. Commissioner Miller nominated Commissioner Penny. Commissioner McKoy nominated Commissioner Springle. Commissioner Miller moved to close the nominations. Commissioner Springle seconded the motion that passed unanimously. The nomination of Commissioner Penny as chairman failed 2 to 3 with Commissioners Penny, Springle and McKoy opposing. The nomination of Commissioner Springle as chairman was approved 4 to 1 with Commissioner Miller opposing. Ms. Wheeler opened the floor for nominations for vice chairman. Chairman Springle nominated Commissioner Howard Penny. Commissioner Elmore moved to close the nominations. Commissioner McKoy seconded the motion that passed unanimously. The nomination of Commissioner Penny as vice chairman was approved unanimously. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Keith Kaeding addressed the Board on behalf of the Harnett Central High School Honors Civics and Economics class and Business Law class students attending the meeting. Bob Woolston of 125 Forest Pond in Cameron said he recently saw a Harnett County emergency vehicle filling up in Lee County and he thinks they should fill up in Harnett County so that the tax dollars come back to Harnett County. Commissioner Miller moved to approve the appointments listed below. Commissioner Elmore seconded the motion that passed unanimously. Harnett County Planning Board Stanley Price was reappointed to serve on this board as a District 1 representative for a term of three years expiring November 30, 2021. Harnett County Public Library Board Gloria Gulledge was reappointed to serve on this board as Dunn's representative for a term of three years expiring June 30, 2021. December 3, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 5 Town of Angier - ETJ Member - Planning Board and Board of Adjustment Lee Marshall of 8051 NC 210 N in Angier was reappointed as an ETJ member for a two- year term expiring December 31, 2020. Mrs. Stewart presented the following reports: - Harnett County School Financials — July, Aug., Sept. and Oct. 2018 Harnett County Financial Summary Report — August 2018 Harnett County Sales Tax Analysis by Article — July 2018 Harnett County Veterans Services Activities Report — October 2018 Harnett County Public Health Activities Report — October 2018 Harnett County DSS Monthly Report — October 2018 NC Department of State Treasurer Contribution -Based Benefit Cap Report Invitations and upcoming meetings Mrs. Stewart also introduced new Assistant County Manager Coley Price. There was no new business. Chairman Springle recessed the board meeting to allow Harnett County Veteran Services staff to present awards, in collaboration with the Veterans Legacy Foundation, honoring the military service of five veterans. Commissioners also responded to questions from Harnett Central High School Honors Civics and Economics class and Business Law class students attending the meeting. Chairman Springle reconvened the board meeting. Commissioner McKoy moved that the Board go in to closed session to discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(6). Commissioner Miller seconded the motion, which passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Penny seconded the motion that passed unanimously. Commissioner Elmore moved to adjourn the meeting at 10:35 am. Vice Chairman Penny seconded the motion, which passed unanimously. Gordon Sprin► le. C ai `I*� �. 'u`y .' et Reginheeler, Clerk December 3, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 5 ATTACHMENT1 ATTACHMENT 1 2 2 \ $ j g 348.97 DIVOTS INC e \ ) 0000014867-2017-2017-0001-00 S. Keith Faulkner Tax Administrator ATTACHMENT 2 Harnett County Solid Waste Bid Tabulation LCID Yard Waste Volume Reduction Services Date: October 30, 2018 Bidder Based Bid: Grind Wood Waste Alternate Bid: Screen Wood Waste, 5/8" product Additive/Deductive Bid Martin Edwards $11.50/ton $18.00/ton Same as grind Farmer's Mulch & Rock $13.45/ton $3.75/yard No Bid Simmons & Simmons $19.00/ton $5.00/ton No Bid ATTACHMENT 3 Harnett COUNTY NORTH CAROLINA A RESOLUTION TO AMEND HARNETT COUNTY BOARD OF COMMISSIONERS' RULES OF PROCEDURE www.harnett.org THAT WHEREAS, on September 19, 1994 the Harnett County Board of Commissioners adopted Rules of Procedure pursuant to N.C. General Statute §153A-41; and WHEREAS, Rule 31 of the Rules of Procedure allows the Board of Commissioners to modify its Rules pursuant to a two-thirds affirmative vote of the members of the Board; and WHEREAS, the Board of Commissioners wished to change the time of their regular evening meeting as well as address "Public Comments" during their regular meetings; That minor corrections, changes and updates were needed upon detailed review of the Rules of Procedures resulting in the following: Rule 3. ADD subsection (a)(8) and (a)(9) Rule 4. ADD If new members are elected, the order .... Rule 5. ADD Vice Chairman to title Rule 6. Regular and Special Meetings Third Monday of each Month at 6 p.m. ADD emergency meetings to subsection (e) Sunshine List Rule 27. DELETE (c) Persons desiring to speak at a public hearing must register with the Clerk to the Board prior to the commencement of the meeting. Rule 29. ADD Public Comment Section NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners does hereby approve the revised Rules of Procedure as presented. Duly adopted this the 3`d day of December, 2018 by a vote of 5 ayes and 0 nays. ATTEST: LA et Regina 'peeler, Cler strong roots • new growth HARNETT COUNTY BOARD OF COMMISSIONERS Gordon Springle,d! I ATTACHMENT 4 A RESOLUTION TO APPROVE THE 2019 SCHEDULE OF MEETINGS HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Harnett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board shall hold regular meetings the first Monday of each month at 9 a.m. and the third Monday of each month at 6 p.m. It also states if a regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next business and the Board may schedule regular work sessions. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett County that the Board shall hold the following regular meetings and work sessions in 2019: Monday January 7 9:00 am Board Meeting Tuesday January 15 9:00 am Work Session Tuesday January 22 6:00 pm Board Meeting Monday January 28 9:00 am Retreat Monday February 4 9:00 am Board Meeting Monday February 4 11:45 am Legislative Luncheon Tuesday February 12 9:00 am Work Session Monday February 18 6:00 pm Board Meeting Monday March 4 9:00 am Board Meeting Tuesday March 12 9:00 am Work Session Monday March 18 6:00 pm Board Meeting Monday April 1 9:00 am Board Meeting Tuesday April 9 9:00 am Work Session Monday April 15 6:00 pm Board Meeting Monday May 6 9:00 am Board Meeting Tuesday May 14 9:00 am Work Session Monday May 20 4:00 pm Appreciation Reception Monday May 20 6:00 pm Board Meeting Monday June 3 9:00 am Board Meeting Tuesday June 11 9:00 am Work Session Monday June 17 6:00 pm Board Meeting Tuesday July 9 9:00 am Work Session Monday July 15 6:00 pm Board Meeting Monday August 5 9:00 am Board Meeting Tuesday August 13 9:00 am Work Session Monday August 19 6:00 pm Board Meeting Tuesday September 3 9:00 am Board Meeting Tuesday September 10 9:00 am Work Session Monday September 16 6:00 pm Board Meeting Monday October 7 9:00 am Board Meeting Tuesday October 15 9:00 am Work Session Monday October 21 6:00 pm Board Meeting Monday November 4 9:00 am Board Meeting Tuesday November 12 9:00 am Work Session Monday November 18 6:00 pm Board Meeting Monday December 2 9:00 am Board Meeting Tuesday December 10 9:00 am Work Session Monday December 16 6:00 pm Board Meeting Adopted by the Harnett County Board of Commissioners in regular session, this 3n1 day of December, 2018. Regina eler, Clerk By: OUNTY BO .I OF COMMISSIONERS Gordo hairman ATTACHMENT 5 JOINT RESOLUTION ADOPTIONG AND ESTABLISHING THE COMMON BOUNDARY LINE BETWEEN CHATHAM COUNTY AND HARNETT COUNTY WHEREAS, N.C.G.S. § 153A-18 provides that if two or more counties are uncertain as to the exact boundary between them, they may cause the boundary to be surveyed, marked and mapped; and WHEREAS, pursuant to a Joint Resolution with Wake County, Harnett County and Chatham County approved by the Harnett County Board of Commissioners on or about April 16, 2018, and approved by the Chatham County Board of Commissioners on or about May 21, 2018, North Carolina Geodetic Survey was authorized to locate and survey the boundary line between Chatham County and Harnett County; and WHEREAS, as part of the preliminary survey work completed by North Carolina Geodetic Survey, it was determined that Wake County and Chatham County had been using a boundary corner established by survey in 1961 that differed from the actual location of the Wake/Chatham/Harnett tri -county boundary corner; and WHEREAS, pursuant to SL2018-62 ratified by the North Carolina General Assembly on or about June 25, 2018, the tri -county corner boundary between Wake, Chatham and Harnett County was established in accordance with N.C.G.S. § 153A-17; and WHEREAS, now that the tri -county corner has been established, Chatham County and Harnett County mutually desire to finalize the location of the common boundary shared between them; and WHEREAS, North Carolina Geodetic Survey has prepared an official survey of the Chatham County and Harnett County common boundary for adoption and ratification by the Chatham County and Harnett County Boards of Commissioners. NOW THEREFORE, BE IT RESOLVED BY THE CHATHAM COUNTY BOARD OF COMMISSIONERS AND THE HARNETT COUNTY BOARD OF COMMISSIONERS that the survey completed by the North Carolina Geodetic Survey attached hereto as Exhibit A is hereby adopted for the purpose of locating the common boundary between Chatham County and Harnett County. BE IT FURTHER RESOLVED that upon adoption of this Joint Resolution, Chatham County and Harnett County will work together to reconcile county services to affected properties such as board of elections, zoning, building permitting, emergency response, and tax assessments. 1 BE IT FURTHER RESOLVED that upon adoption of this Joint Resolution, staff is directed to register a copy of the same with the Register of Deeds in Chatham County and Harnett County as well as the North Carolina Secretary of State's Office. That this JOINT RESOLUTION shall become effective on January 1, 2019. CHATHAM COUNTY Adopted this 3rd day of December, 2018. ATTEST:0. 1 Lindsay Ray Clerk to the ike Dasher, Chair Board of Commissioners 2 HARNETT COUNTY Adopted this 3rd day of December 2018. ATTEST: Gordon SpriSair Board of Commissioners 3 UNINARY PLAT OF RESURVEY S 8 b S 2 i 8 u z 8 ATTACHMENT 6 Harnett COUNTY NORTH CAROLINA AN ORDINACE ENACTING AND ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES FOR THE COUNTY OF HARNETT, NORTH CAROLINA www.harnett.org WHEREAS, American Legal Publishing Corporation of Cincinnati, Ohio ("American Legal Publishing") has completed the 2018 S-1 supplement to the Code of Ordinances of the County of Harnett ("Code of Ordinances"), which supplement contains all ordinances of a general and permanent nature enacted since the prior supplement to the Code of Ordinances; and WHEREAS, American Legal Publishing has recommended the revision or addition of certain sections of the Code of Ordinances which are based on or make reference to sections of the North Carolina code; and WHEREAS, it is the intent of the Harnett County Board of Commissioners to accept these updated sections in accordance with the changes of the law of the State of North Carolina; and WHEREAS, it is necessary to provide for the usual daily operation of the county and for the immediate preservation of the public peace, health, safety and general welfare of the county that this ordinance take effect at an early date; NOW, THEREFORE, BE IT ORDAINED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS: Section 1. Section 2. That the 2018 S-1 supplement to the Code of Ordinances as submitted by American Legal Publishing Corporation of Cincinnati, Ohio, and as attached hereto, be and the same is hereby adopted by reference as if set out in its entirely. Such supplement shall be deemed published as of the day of its adoption and approval by the Harnett County Board of Commissioners and the Clerk to the Harnett County Board of Commissioners is hereby authorized and ordered to insert such supplement into the copy of the Code of Ordinances kept on file in the Office of the Clerk. PASSED AND ADOPTED by the Harnett County Board of Commissioners on this 3rd day of December 2018. ATTEST: Marg ret Regin.6 eeler, Clerk to the Board strong roots • new growth HARNETT COUNTY BOA'., OF COMMISSIONERS / / Gordon Sprin hai an ATTACHMENT 7 RESOLUTION TO ADOPT HARNETT COUNTY WATER SHORTAGE & CONSERVATION ORDINANCE WHEREAS, North Carolina general Statute 143-355 (I) requires that each unit of local government that provides public water services or plans to provide such services shall, either individually or together with other such units of local government, prepare and submit a Water Shortage Response Plan; and WHEREAS, as required by the statute and in the interests of sound local planning, a Water Shortage Response Plan for Harnett County Department of Public Utilities, has been developed and submitted to the Harnett County Board of Commissioners for approval; and WHEREAS, the Harnett County Board of Commissioners finds that the Water Shortage Response Plan is in accordance with the provisions of North Carolina General Statute 143-355 (I) and that it will provide appropriate guidance for the future management of water supplies for Harnett County, as well as useful information to the Department of Environment and Natural Resources for the development of a state water supply plan as required by statute. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Harnett County that the Water Shortage Response Plan entitled, Harnett County Water Shortage & Conservation Ordinance dated December 3, 2018, is hereby approved and shall be submitted to the Department of Environment and Natural resources, Division of Water Resources; and BE IT FURTHER RESOLVED that the Harnett County Board of Commissioners intends that this plan shall be revised to reflect changes in relevant data and projections at least once every five years or as otherwise requested by the Department, in accordance with the statute and sound planning practice. This the day of gre�,, bCr ,20 jif ATT ST: -c. e I h^� 1,0 ' eIler Cie, e 604.v►Q HARNETT COUNTY BOARD OF COMONERS By: Gordon S gl hairman ATTACHMENT 8 Harnett COUNTY NORTH CAROLINA A RESOLUTION TO CANCEL THE DECEMBER 17, 2018 REGULAR MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Harnett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may cancel the place or time of a particular regular meeting by resolution: that the Board has determined that it will not meet at its regular scheduled evening meeting of Monday, December 17, 2018. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett County that its regular meeting scheduled for Monday, December 17, 2018 is hereby canceled; that this Resolution shall be filed with the Clerk to the Board, posed at the regular meeting place and forwarded to all parties on the County's Sunshine List. Adopted by the Harnett County Board of Commissioners in regular session, this 3`d day of December, 2018. HARNETT;COUNTY BOARD OF COMMISSIONERS By: strong roots new growth Gordon www.harnett.org