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HomeMy WebLinkAbout071018wsa Agenda Package updated071018wsa HC BOC Page 1 9:00 am 9:45 am 10:00 am 10:15 am 10:30 am 10:45 am 11:30 am Harnett County Board of Commissioners Work Session Tuesday, July 10, 2018 9:00 am Joint Meeting with Hamett County Social Services Board Parks and Recreation Advisory Committee, Carl Davis Request for waiver of unpaid dental cost for retirees, Heather Pollard Airport Management (FBO) Selection Committee's recommendation for the management of Hamett Regional Jetport, Anna Peele County Manager's Report: July 16, 2018 Regular Meeting Agenda Review Invitations and upcoming meetings Closed Session Adjourn 071018wsa HC BOC Page 2 Board Meeting Agenda Item MEETING DATE: July 16, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Parks and Recreation Advisory Committee REQUESTED BY: Carl Davis, Parks and Recreation Director REQUEST: Parks and Recreation requests adoption of bylaws for the newly created Parks and Recreation Advisory Committee. The Committee shall represent the interests of the citizens of Harnett County by providing guidance for Harnett County Parks and Recreation in planning for future needs and trends in the area of recreation, as well as for the promotion of parks, facilities, and events. The Committee will serve as a liaison between the citizens of Harnett County, County staff, and the Board of Commissioners. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\U sers\gwheeler\AppData\Local\Microsoft\ Windows\INetCache\Content. Outlook\ TPTEQCL V\agendafonn2018 _ advisor ycommitteebylaws.docx Page I of I 071018wsa HC BOC Page 3 arne t COUNTY NORTH CAROLINA PARKS AND RECREATION ADVISORY COMMITTEE BY-LAWS ARTICLE I-NAME The Harnett County Parks and Recreation Advisory Comm ittee hereinafter referred to as "the Committee". ARTICLE II-MISSION STATEMENT The Committee shall represent the interests of the citizens of Harnett County by providing guidance for Harnett County Parks & Recreation in planning for future needs and trends in the area of recreation, as well as for the promotion of pa r ks , facilities and events. The Committee will also serve as a liaison between the citizens of Harnett County, County staff, and the Harnett County Board of Commissioners. ARTCLE 111-SCOPE OF WORK The Committee shall consult with and serve in an advisory capacity to County staff and the Harnett County Board of Commissioners in matters affecting recreation and special events throughout the County. Th i s includes the planning, promotion and marketing, committee membership and other activities related to programs and events. The Committee shall provide i nput for the long-range planning of resources towards park projects, acquisition of land, and other indoor/outdoor recreational activities. The Committee shall review, participate in the creation of and monitor progress related to park planning documents in related to proposals for parks sites and greenway construction in and around Harnett County. The Committee shall review existing park sites with Harnett County and provide recommendations on future development, considering such factors as park usage, safety and equipment. Committee membership is designed to include representation from all segments of Harnett County's population, and as such, the Committee shall consider the best interests of all of Harnett County's residents, current and future, in making recommendations related to recreation . Recommendations submitted by the Committee shall require final approval by the Parks and Recreation staff and the County Board of Comm i ssioners. ARTICLE IV-MEMBERSHIP 071018wsa HC BOC Page 4 The Committee consists of nine residents of Harnett County who will be selected by Parks and Recreation staff based on a submitted app licati on . The Committee shall consist of one member from each of the five voting districts with the remainder being chosen at large. Members of the Committee shall be broadly representative of all areas of the County with an interest in and a willingness to be supportive of the goals of the Committee. Parks and Recreation staff member s shall serve as liaisons to the Committee. Committee Members will serve three-year terms and may serve up to two consecutive terms. If a vacancy shall occur on the Committee, the position shall be filled by application to Parks and Recreation staff. All Committee members should make an effort to attend all meetings and make fair and just decisions. The Committee shall aid the Department in interpreti ng the objectives of the Department's programs to the public. ARTICLE V -A lTENDANCE Any member who is absent for three consecutive regular meetings without leave, unless such absence is made necessary by sickness or other similar causes, or fails to be present for at least 75% of regularly schedules meetings each calendar year shall be subject to removal from membership. When possible, members should notify Parks & Recreation staff regarding planned absences. All Committee members are required to attend a Committee orientation session upon appointment to the Committee and with follow-up orientation sess ions required every three years. Committee members are asked to participate at least 2 hours monthly in the following areas: i. Attend regular meetings. ii. Attend openings and events associated with the Department iii. Serve on subcommittees as needed. iv. Serve as liaisons to other groups and committees as advocates for the Department. ARTICLE VI-COMMITTEE OFFICERS AND DUTIES A Chair and Vice-Chair shall be elected by the Committee. The officers shall be elected by the Committee at the regular January meeting. Terms for officers shall be for one year. The Chair shall set the agenda with prior input from the Parks and Recreation staff and shall preside at all meetings. The Vice-Chair shall assume the duties of the Chair in his or her absence . A staff member will serve as Secretary for the Committee and take meeting notes, prepare minutes, and notify Committee members and the public of all meetings. 071018wsa HC BOC Page 5 Any member may request the Chair to place an item on the agenda. If the Chair should decline to place a requested item on th e agenda, a member may have such item placed on the agenda by submitt in g it in writing t o the Chair with support ing signatures of three members. Any officer elected by the Committee may be removed for just cause by the Harnett County Board of Commissioners or by a majority of the Committee members at any regular or special meeting of the Committee. ARTICLE VII-COMMITIEE MEETINGS Regular Comm ittee meetings shall be held the second Tuesday of every other month in January, March, May, July, September, and November at 6 PM, and shall be held in Conference Room A of the Harnett County Administration Building. In the event Conference Room A of the Harnett County Administration Build ing is unavailable, the meeting shall be held at such other designated place with a minimum 48-hour public notice from County staff. These meetings shall be open to the public. A quorum is reached when a majority of the members are present. A quorum must be met before any action of official nature can be taken. Staff members are considered non-voting ex officio positions. Special meetings may be called by the Chair, Parks and Recreation staff, or upon written request from a majority of the body with a minimum 48-hour public notice from County staff. The deliberations of all meetings of the Committee and its var ious sub-committees shall be governed by Robert's Rule of Order, Newly Revised. All meetings, both regular and special, may be canceled by giving reasonable notice to each Committee member and by posting a Notice of Cancellation at the place of the meeting. ARTICLE VIII -VOTING Each Committee member, including the Chair, shall be entitled to one vote. No member shall vote by proxy. All final actions, positions, or recommendations shall requ ire the favorable vote of a majority of those members present at a duly called meeting. Committee members may register their abstention on any vote wh ich shall be reflected in the minutes, and members shall abstain on matters which would pose for them any conflicts of interests. ARTICLE IX-SUB-COMMITIEES The Chair may appoint such committees, standing or special, as may be authorized by the Committee. The Chair and Parks and Recreation Director or designee shall be ex-officio members of all committees and, as such, be notified of all meetings. ARTICLE X-ADOPTION AND AMENDMENTS 071018wsa HC BOC Page 6 These bylaws are adopted by a majority vote of the Harnett County Board of Commissioners. Amendments to these bylaws shall be made by the Harnett County Board of Commissioners or through written proposal of the Committee to the Board of Commissioners. Adopted this __ day of___, 2018. Gordon Springle, Chairman Gina Wheeler, Clerk 071018wsa HC BOC Page 7 ~"' ~ -2 (--..,' County of Harnett -- Harnet t COUN T Y rrn~l H u RO LIN/, Parks and Recreation Advisory Committee Application Name of Applicant : ---------------------------- Address: ------------------------------- Voting District: (Please check district number in which you live): D District 1, Commissioner McKay D District 2, Commissioner Elmore D District 3, Commissioner Penny D District 4, Commissioner Springle D District 5, Commissioner Miller Email Address: -------------------~--------- Work Phone: ------------Home Phone :------------ Current Employer:-----------Job Title:------------- Are you currently serving on a County Board/Committee? _______________ _ If yes, which Board?---------------------------- Three Personal References (Include address and phone number) l.. _________________________________ _ 2. _________________________________ _ 3 . _________________________________ _ Please provide a brief discussion on why you are interested in serving. 071018wsa HC BOC Page 8 List any experience/qualification you have relevant to serving on this committee . List any current volunteer activities in which you are involved . Signature of Applicant Date FOR OFFICE USE ONLY: DATE RECEIVED: ___________________________ _ DATE REVIEWED :---------------------------- DATE FORWARDED TO COUNTY COMMISSIONERS: ________________ _ 071018wsa HC BOC Page 9 Board Meeting Agenda Item MEETING DATE: July 16, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Waiver Of Unpaid Dental Cost REQUESTED BY: HR REQUEST: HR is requesting the amount owed from Medicare Retiree 1 of $144.10 (10 months) and Medicare Retiree 2 of$138.32 (8 months), a total of $282.42, to be waived. The two Medicare Retirees were incorrectly charged a percentage cost of their Dental, as they had been charged before Medicare age based on years of service. As a retiree with Medicare Harnett County does not pay any part of the dental, as Medicare Retirees are given a supplemental reimbursement of up to $200 depending on their years of service. Both of the retirees are eligible for this reimbursement, however they have not requested any reimbursment as they have their supplemental through the State or Tri-Care. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\rnhouse\Desktop\BOC Agenda ltem .docx Page 1 of 1 071018wsa HC BOC Page 10 Board Meeting Agenda Item MEETING DATE: July 16, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett Regional Jetport -Fixed Base Operator/Airport Management - General Services (GS) REQUESTED BY: Barry A. Blevins REQUEST: General Services Director requests the Board of Commissioners (BOC) approve the Airport Management (FBO) Selection Committee's recommendation for the management of Hamett Regional Jetport for the next five (5) years. The recommended respondent is Warren Investment Company of NC. The Director also requests the BOC to direct the County Manager/GS Director to begin contract negotiations with Warren Investment Company of NC. Contract price requested from respondent is $138,500 per annum. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microso ft\ Windows\INetCache\Content.Outlook\TPTEQCL V\Agenda Req uest Warren Tn vestment Co ofNC 16 July 20 18 .docx Page I of2 071018wsa HC BOC Page 11 HARNETT REGIONAL JETPORT Airport Manager Contract Interview Committee Recommendation Committee Members: o Howard Penny-County Commissioner o Joseph Jeffries -Lillington, Town Manager o Jason M . Gipe -Campbell University, Asst. Vice President for Institutional Advancement Observer/ Technical Assistant: o Barry Blevins, Airport Administrator • Respondents: o Southeastern Aviation -Interviewed on June 7, 2018 o Warren Aviation -Interviewed on June 20, 2018 • Committee Recommendation for Contract: Final Recommendation -Howard Penny & Joseph Jeffries- o Mr. Gipe was unable to attend/vote interview due to personal appointment. o Warren Aviation: Elements • Enlarged Fuel Customer Base • Effort to remain lowest fuel prices in region • Plan to Purchase 2nd Rental Plane • Positive Relationship with Campbell University (Sports teams -use large Aircraft) • Suggested County priorities: 1) Apron 2) Hangars 3) Terminal 4) Runway • Suggested priorities in line with Commissioner, NCDOT, Airport Committee & Airport Admin's Priorities • Past performance indicates future success • Airport In pivotal transition period -no justification for switch ing to new manager when positive relationship exists, previous success, clear understanding of economic development and terminal expansion • Good fit for transitioning into county takeover of operations following contract termination -5 years o Warren Aviation seeking increase in contract price per year -$138,500/year Airport Administrator is seeking guidance and direction to begin contract negotiations with Committee Recommended respondent -Warren Aviation. Anticipate commissioner contract approval in August 2018.