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Home My WebLink About031918a Agenda PackageAgenda Item _ ____.j'""------ PROCLAMATION RECOGNIZING ROBERT E. DOBERSTEIN FOR HIS DEDICATED SERVICE TO HARNETT COUNTY AND ITS CITIZENS WHEREAS, Robert E. "Bob" Doberstein was born on September 7, 1932 , in Glendale, Wisconsin, and passed away in his home in Cameron, NC, on February 8, 2018 at age 85; and WHEREAS, Bob's life was a life of service, both to his country and to his community, where he served in countless ways along with his wife, Carrie; and WHEREAS, Bob proudly served his country for 22 years in the United States Army Special Forces Group, serving in duty stations including Vietnam, Lebanon, Germany, Okinawa and Fort Bragg; and WHEREAS, upon retiring from the Army, Bob operated Doberstein Greenhouses and managed Kendale Bowling Lanes for 30 years, and during that time served as president of the N.C. Greenhouse Vegetable Growers Association and of the N .C. Farm Marketing Association; and WHEREAS, Bob was passionate about education, serving as president of the Johnsonville PTO, and on the advisory boards for the Johnsonville and Benhaven schools, and for the Central Carolina Community College Barber School; and WHEREAS, Bob provided for critical nutrition needs in Harnett County by creating the Johnsonville Meals on Wheels program and founding the Buddy Backpack Program for Harnett County in 2008, which now has three chapters in Angier, Dunn-Erwin and Western Hamett, and serves more than 800 students in Harnett County by providing them with the nutrition they need to focus on their education and their future; and WHEREAS, Bob s erved his community as a firefighter with Spout Springs Emergency Services where he served as president of the Board of Directors and helped grow the department from a struggling volunteer operation in the 1970s to a financially sound department providing highly rated service to a rapidly growing community today, and in 2013 the department dedicated their emergency services building in Bob's honor; and WHEREAS, Bob served on several advisory boards for Harnett County including the Hamett County Board of Equalization & Review on which he served more than 10 years, the Hamett County Board of Adjustment on which he served a s an alternate member for nearly 16 years, and Industrial Facilities/Pollution Control Financing Authority on which he served for 16 years ; and WHEREAS, Bob served on these boards and others with fairness and honesty, doing whatever was asked of him without hesitation and making decisions based on the evidence presented, and he has earned the respect and friend ship of hi s fellow board members and the staff who interact with thos e boards; and 031918a HC BOC Page 3 WHEREAS, Bob also served on numerous other community organizations, including service as president of the Johnsonville Ruritan Club, as a Johnsonville 4-H Club leader working to organi ze 4-H clubs in Hamett County, as a member of the Western Harnett Lions Club, as a member of the Harnett County Community Foundation, as president of the church council at Trinity Lutheran Church in Sanford, and as a member of Sustainable Sandhills and the Hamett County Community Foundation; and WHEREAS, Bob 's selfless and dedicated service was acknowledged through his recognition as Cape Fear District Ruritan of the Year in 2009, and as the recipient of the Governor's Award in 2010; and WHEREAS, Harnett County is indebted to Bob for his many years of humble and selfless public service, and for his example as a role model for volunteerism that others should seek to emulate. NOW, THEREFORE, BE IT REOL VED that the Hamett County Board of Commissioners join with members of other organizations across Hamett County in expressing their gratitude to Robert E. "Bob" Doberstein for his tireless commitment to making Hamett County a better place, and encourages all Harnett County citizens to draw inspiration from Bob's legacy and his life by serving others and working to improve the lives of their neighbors and fellow citizens. ADOPTED this 19th day of February 2018. Gordon Springle, Chairman Board of Commissioners Scott Tripp, Chairman Board of Adjustment Alan Jarvis, Chief Carnell Robinson, Chairman Board of Equalization & Review Francis "Kay" Donner, President Buddy Backpack Program Sprout Springs Emergency Services 031918a HC BOC Page 4 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting March 5, 2018 The Harnett County Board of Commissioners met in regular session on Monday , March 5, 2018, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Staff present: Gordon Springle , Chairman Howard Penny , Vice Chairman Barbara McKoy, Commissioner Joe Miller, Commissioner Abe Elmore, Commissioner Paula Stewart, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9 :00 am. Commissioner Miller led the Pledge of Allegiance and invocation. Chairman Springle called for additions or deletions to the published agenda. Commissioner Elmore moved to approve the agenda as published. Commissioner Miller seconded the motion, which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Minutes : February 26, 2017 Special Session February 19 , 2017 Regular Meeting 2. Budget Amendments: 240 Sheriff's Office Code 190-5100-420.60-65 Auto 190-0000-389-43-22 Interfund Transfer 241 Sheriffs Office Code 251-5100-4 20. 7 4-7 4 Capital Outlay 251-0000-399.00-00 Fund Balance 72,500 increase 72 ,500 increase 126 ,342 increase 126,342 increase March 5, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 4 031918a HC BOC Page 5 247 Education Financing Proceeds Code 299-8600-480-32-l 6 Contingency 299-8600-480-90-03 Other Financing Capital project 248 Fleet Services Code 903-4610-410.74-74 General Services 903-0000-389.54-40 Interfund Transfers/Internal Service 250 Benhaven Elementary School CPI 702 Code 336-8300-480-47-30 General Contractor 336-8300-480-47-62 Contingency 251 Youth Services Code 110-7930-441.12-00 Human Services Salaries part time 110-7930-441.74-74 Human Services Capital Outlay Equip. 255 Emer gency Services Code l 10-5300-420.60-33 Materials & Supplies 110-0000-356.30-00 Reimbursements/Claims 530,220 decrease 530,220-increase 2 ,000 increase 2,000 increase 44,540 decrease 44,540 increase 784 decrease 784 increase 3,961 increase 3,961 increase 3. Public Utilities requested approval of write-offs for the fourth quarter of 2017 in the amount of $58,817.22. All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage collections and bad debt. 4. Hamett County Library requested approval of the Harnett County Library Master Plan for 2018-2023 . The document will serve as a guide for improving library services for citizens throughout Harnett County. Based on research, data, and input from citizens, staff, and other constituents, the master plan focuses on the long-term sustainability of the county's library system and identifies the evolving needs of current and future library patrons. Specific goals and objectives will serve as action steps for meeting identified needs, expanding library services and increasing library resources. 5. Harnett County Engineer requested approval of Construction Manager at Risk contract with Balfour Beatty for Preconstruction, Construction, and Post Construction Services for the Government Complex South and the addition to the DSS building. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Jerry Rivas of 364 Twin Ponds Road in Sanford addressed the Board. He talked about a recent cleanup of an illegal dumpsite, volunteered to help clean up illegal dumpsites in the county, said we need more deputies on the roads and we must arm our teachers. March 5, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 4 031918a HC BOC Page 6 Commissioner Miller moved to approve the appointments listed below. Commissioner Elmore seconded the motion, which passed unanimously. ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Rhonda Hutchinson, DeAngelo Jackson, & Annie Johnson Owens were reappointed to serve on this committee for a term of two years expiring March 31, 2020. BOARD OF EQUALIZATION AND REVIEW George Thurman was appointed to serve on this board for a term of two years ending February 28, 2020. TOWN OF ANGIER Chris Hughes was appointed to serve on the Angier Planning Board and the Angier Board of Adjustments as an ETJ member for two-year terms expiring December 31 , 2019. Commissioner Elmore moved to bring the Resolution Levying a Six Percent (6%) Room Occupancy Tax within Harnett County District Hand the Resolution Creating the Harnett County District H Tourism Development Authority off the table for consideration. Commissioner Miller seconded the motion that passed unanimously. Commissioner McKoy moved to approve the Resolution Levying a Six Percent (6%) Room Occupancy Tax within Harnett County District H . Commissioner Elmore seconded the motion that passed 3 to 2 with Vice Chairman Penny and Commissioner Penny opposing. The tax will become effective May 1, 2018. (Attachment 1) Commissioner Miller moved to approve the Resolution Creating the Harnett County District H Tourism Development Authority. Commissioner Elmore seconded the motion that passed unanimously. (Attachment 2) Mrs. Stewart presented the following report: Harnett County Financial Summary -January, 2017 Hamett County Sales Tax Analysis by Article -November, 2017 Harnett County Schools Financials -January 31 , 2018 Mrs. Stewart sought direction from the Board regarding three issues. Commissioners directed staff to respond to the Boys and Girls Club of Central Carolina letting them know the County already has other plans for the Shawtown facility. Regarding Harnett County Schools request that all remaining current expenses and capital outlay funds for the remainder of the fiscal year be paid to them in monthly appropriations; it was the consensus of the Board that staff continue to reimburse invoices for capital and special appropriations submitted by Harnett County Schools instead of monthly appropriations . A response to the Harnett County Mayor's Committee will be drafted following more discussion. March 5, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 4 031918a HC BOC Page 7 Representatives from Anderson Creek Inn and Microtel Suites of Lillington spoke out, saying they were under the impression they would be able to speak about the tourism authority before it was voted on today. Commissioner Miller asked, in regards to recent threats made by students, if their parents could be fined for the additional man-hours it costs the Sheriff's Office to react. He said each threat must be taken serious. Mr. Snow responded that we need to research this to see if there is a viable way, if there is a local ordinance or current law that would satisfy concerns. Commissioners will invite Sheriff Coats to attend their upcoming March 27 joint meeting with the Board of Education to discuss options. Commissioner McKoy moved that the Board go into closed session for the following purposes: 1) To instruct the county staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property. 2) To discuss certain personnel matters; and This motion is made pursuant to N.C. General Statute Section 143-318.11 (a)(5)&(6). Commissioner Miller seconded the motion, which passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Penny seconded the motion, which passed unanimously. Commissioner McKoy moved to amend her motion to go into closed session to include: 3) Consultation with the County 's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including (a) the claim investigation by the U.S. Department of Justice the Hamett County Sheriff's Department; (b) Livingston, et als v Kehagias et als, US District Court, Eastern District of NC, Western Division Case No. 5: 16CV-00906-BO; This motion is made pursuant to N.C. General Statute Section 143-318 . ll(a)(3). Commissioner Miller seconded the motion, which passed unanimously. Commissioner Elmore moved to adjourn the meeting at 10:05 am . Vice Chairman Penny seconded the motion that passed unanimously. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk March 5, 2018 Regular Meeting Minutes Hamett County Board of Commissioners Page 4 of 4 031918a HC BOC Page 8 ATTACHMENTl ~~Harnett ~~-COUNTY "" '· · ' NORTH CAROLINA RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS www.harnett.org LEVYING A SIX PERCENT (6%) ROOM OCCUPANCY TAX WITHIN HARNETT COUNTY DISTRICT H THAT WHEREAS, Hamett County is one of the five fastest growing counties in North Carolina and among the top 100 fastest growing counties in the United States; and WHEREAS, as Hamett County continues growing, it will be beneficial to bring in revenue from tourism so that the county 's residents do not have to bear the entire burden of funding programs and services through their tax dollars; and WHEREAS, the North Carolina General Assembly passed Session Law 2017-202 , which created Harnett County District H as a taxing district and authorized the Harnett County Board of Commissioners to serve ex officio as the governing body of the district; and WHEREAS, Harnett County District H consists of all of Harnett County exclusive of the Averasboro Township; and WHEREAS, Session Law 2017-202 authorizes the Harnett County Board of Commissioners to levy a six percent (6%) occupancy tax within Harnett County District Hon the gross receipts derived from the rental of any room, lodging, or accommodation furnished by a hotel, motel, inn, tourist camp, or similar place within the district that is subject to sales tax imposed by the State under G.S. 105-164.4(a)(3); and WHEREAS, a public hearing was held on December 18, 2017, to consider the levying a six percent (6%) room occupancy tax within Harnett County District H ; and WHEREAS, public notice was given of the public hearing in accordance with the law at least ten (10) days prior to the date of the hearing; and WHEREAS, the Harnett County Board of Commissioners does hereby find and declare that the levying of said room occupancy tax within Harnett County District H is both desirable and necessary to promote tourism within Hamett County. NOW THEREFORE BE IT RESOLVED that the Hamett County Board of Commissioners enacts the following: 1. There is hereby imposed and levied within Harnett County District Ha six percent (6%) room occupancy tax of the gross receipts derived from the rental of any room, lodging, or accommodation furnished by a hotel, motel , inn, tourist camp, or similar place within the district that is subject to sale tax imposed by the State under G.S. I05-164.4(a)(3) effective May 1, 2018. This tax is in addition to any State or local sales or room occupancy tax . This tax shall not apply to any room or rooms, lodging or accommodations supplied to the same person for a period of ninety (90) continues days strong roots • new growth 031918a HC BOC Page 9 2. The occupancy tax is due and payable to the Hamett County Finance Office in monthly installments on or before the 15th day of the month following the month in which the tax accrues. Every person, firm, corporation or association liable for the tax shall, on or before the 15th day of each month, prepare and render a return on a form prescribed by the Hamett County Finance Office. The return sha11 state the total gross receipts derived in the preceding month from rentals upon which the tax is levied. A room occupancy tax return filed with the Hamett County Finance Officer is not a public record and may not be disclosed except in accordance with G.S. I53A-148.l or G.S. 160A-208.l. 3. In his/her discretion, the Hamett County Tax Administration may proceed against an operator whose occupancy tax is delinquent, employing all remedies for collection of tax as set out in G.S. 105-367, 105-368, 105-374, and 105-375. 4. A person, firm, corporation, or association who fails or refuses to file a room occupancy tax return or pay a room occupancy tax as required by law is subject to the civil and criminal penalties set out in G.S. I 05-236 for failure to pay or file a return for state sales and use taxes. The Hamett County Board of Commissioners has the same authority to waive the penalties for room occupancy tax that the Secretary or Revenue has to waive the penalties for State sales and use taxes . 5. Every operator of a business or individual renting his or her own property subject to the tax levied shall, on and after the effective date of the levy of the tax, collect the six percent (6%) room occupancy tax. 6. Hamett County or designee may retain from the gross proceeds of the tax collected, an amount sufficient to pay its direct costs for administrative and collection expenses. ''Net proceeds" shall mean the gross proceeds less the direct costs for administrative and collection expenses to be set at three percent (3%) of the first $500,000 of gross proceeds collected each year and one percent (1%) of the remaining gross proceeds collected each year. 7 . The Harnett County Board of Commissioners shall create and appoint the Hamett County District H Tourism Development Authority, which shall be a public authority under the Local Government Budget and Fiscal Control Act. The Hamett County Finance Office shall, on a quarterly basis, remit the proceeds of the occupancy tax, less the County's expense of administering and collecting the tax, if any, to the Hamett County District H Tourism Authority. The Authority shall use two-thirds (2/3) of the funds remitted to it to promote travel and tourism in Hamett County District H and use the remaining one-third (1/3) of the funds remitted to it for tourism-related expenditures in the district. www.harnett.org 031918a HC BOC Page 10 8. The Harnett County Board of Commissioners may by resolution amend or repeal the levy of the room occupancy tax, but no repeal or amendment shall become effective until the end of the fiscal year in which the resolution was adopted . Repeal or amendment of a room occupancy tax does not effect a liability for a tax that was attached before the effective date of the repeal or amendment, nor does it effect a right to a refund of a tax that accrued before the effective date of the repeal or amendment. Adopted this 5th day of March 2018. T COUNTY BOARD OF COMMISSIONERS www.harn ett.org 031918a HC BOC Page 11 ATTACHMENT2 ~-~~· Harnett i _.....-COUNTY ~. NORTH CAROLINA RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS CREATING THE HARNETT COUNTY DISTRICT H TOURISM DEVELOPMENT AUTHORITY www.harnen.org THAT WHEREAS, the North Carolina General Assembly passed Session Law 2017-202, which created Harnett County District H as a taxing district and authorized the Harnett County Board of Commissioners to levy a six percent (6%) occupancy tax within Harnett County District H on the gross receipts derived from the rental of any room, lodging, or accommodation furnished by a hotel, motel, inn, tourist camp, or similar place within the district that is subject to sales tax imposed by the State under G .S . I 05-l 64.4(a)(3); and WHEREAS, Session Law 2017-202 requires that when the Harnett County Board of Commissioners adopts a resolution levying a room occupancy tax, it shall also adopt a resolution creating the Harnett County District H Tourism Development Authority, which shall be a public authority under the Local Government Budget and Fiscal Control Act; and WHEREAS, the Harnett County Board of Commissioners desires to create the Harnett County District H Tourism Development Authority to expend the net proceeds of the room occupancy tax to promote travel and tourism in the district and make tourism-related expenditures in the district. NOW THEREFORE BE IT RESOLVED that the Harnett County Board of Commissioners does hereby do the following: I . Establishes the Harnett County District H Tourism Development Authority, which shall be a public authority under the Local Government Budget and Fiscal Control Act. The Authority shall expend the net proceeds of the Harnett County District H occupancy tax for the purposes provided in Session Law 2017-202. The Authority shall promote travel and tourism in the district and make t ourism-related expenditures in the district. 2. Establishes the following procedures for the appointment of membership: The Hamett County Board of Commissioners shall appoint five (5) members to the Harnett County District H Tourism Development Authority, selected as follows: a. Lodging -Two (2) appointees Two (2) members shall be individuals who are affiliated with businesses that collect the occupancy tax in the district. ( one-third) b. Business/Tourism Related -Three (3) appointees Three (3) members shall be individuals who are currently active in the promotion of travel and tourism in Harnett County District H . ( one-half) c. Administrative -non-voting The Harn ett County Finance Officer shall be a non-voting ex officio member and serve as F inance Officer of the Harnett County District H Tourism Development Authority. The Harnett County Manager, or his/her designee, shall be a non- voting ex officio member. Upon appointment of the initial five members of the Harnett County District H Tourism Development Authority, the Harnett County Board of Commissioners shall also adopt bylaws for the Authority. stro ng roots • new growth 031918a HC BOC Page 12 3. Establishes the following terms of appointment: a. The initial terms of the Authority shall be as follows: One (1) Lodging and one (I) Business/Tourism Related member shall be appointed for a three-year term. One (1) Lodging and one (1) Business/Tourism Related member shall be appointed for a two-year term. One (1) Business/Tourism Related member shall be appointed for a one-year term. Thereafter, all terms shall be for three (3) years. b. Members serve until their successors are appointed and qualified. c. Members may be replaced and removed at any time at the discretion of the Harnett County Board of Commissioners. 4. Establishes the following procedures for filling vacancies: A vacancy occurring in any category of membership shall be filled within that category by an appointment for the remainder of the unexpired term by the Harnett County Board of Commissioners. 5. Establishes the following compensation: Members of the Authority shall serve without compensation, but may be reimbursed for expenses actually incurred in connection with the performance of their duties in accordance with such rules as the Authority may from time to time adopt. 6. Establishes the following procedures for appointing officers: the Chairperson of the Authority shall be designated by the Harnett County Board of Commissioners on an annual basis. The Authority shall elect from its membership, on an annual basis, a Vice Chairperson to serve in the absence of the Chairperson. The Harnett County Manager, or designee, shall be ex officio Secretary to the Authority, and the Harnett County Finance Officer shall be the ex officio Finance Office of the Authority. 7. Establishes the following requirements for reporting: The Authority shall report quarterly and at the close of the fiscal year to the Harnett County Board of Commissioners on its receipts and expenditures for the preceding quarter and for the year in such detail as the board may require. Adopted this 5th day of March 2018. OF COMMISSIONERS www.harn ett.org 031918a HC BOC Page 13 Agenda Item -5 -8 BUDGET ORDINANCE AMENDMENT BE IT ORDA INED by the Governing Board o f the County o f Harnett, North Carolina , that the fol lowing amendment be m a de to t he annual budget ordinance for the fiscal year ending June 30 , 2018 Section 1. To amend the JCPC Admin Grant Program the appropriations ore to be changed as follows : EXPENDITURE AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE 110-5898-420.60-47 Food & Provisions $1,200 110-5899-420.35-25 Court Psych o loqist $1,200 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-33 1.79-01 JCPC Admin $1,200 1 1 0-0000 -331 .4 1-02 JCPC Court Psy $1,200 EXPLANATION: To move funds from JCPC Admin to JCPC Court Psychologist t o cover 3 additional eva luations for the remainder of the fiscal year. The JCPC board voted to move t hese funds a t their February 20 18 meeting. APPROVALS : R. .. l <---k-,):i:::fA ,)~ County Manager (d ate) 3--s-,a Section 2. Copies of t his budget amendment sh all be furnished to the Clerk to the Board, and to the Bu d get Adopted _______________ _ Margaret Regina Wheeler, C lerk to the Board Gordo n Springle, Chairman Harne tt County Board of Commissioners 031918a HC BOC Page 14 BUDGET ORDINANCE AMENDMENT BE IT ORDAINf;D by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 : Section 1. To amend the Library Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331.81-02 LSTA Grant 20280 110-0000-399 .00-00 Fund Balance Appropriated 20280 EXPLANATION: To correct the revenue and show awarded LSTA grant funds for the Library's Master Plan. APPROVALS: ~~t--S~ County Manager (date) 3 -f ~,i Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 15 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5302-420.32-88 Emergency Management/EMPG Supplement $58 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331.53-12 Emergency Management/EM PG Supplement $58 EXPLANATION: To budget the increase in grant funding from North Carolina Department of Public Safety Emergency Management for the 2017 (EMPG) Emergency Management Performance Grant Supplement. Awarded funds budgeted as $17,958.79 but will receive $18,016.98. APPROVALS: \ County Manager (date) 0 3 -TJ----18 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2018. Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 16 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1.To amend the Animal Services budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5500-420.12-00 Public Safety/Salaries & Wages-Part Time 3150 110-5500-420.60-65 Public Safety/Operating-Auto 3150 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increasing auto expense to fund the purchase of two animal boxes for animal services new trucks. APPROVALS: Plu.,._tc.-\L.Sk: . ) y . .J- county Manager (date) !:,. ,1 3 --11 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ day of ______ J ______ _ Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner c9-11b 031918a HC BOC Page 17 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Go v erning Board of the County of Harnett, North Carolina , that the follow ing amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 : Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7324-465-11-00 Salaries & Wages 735 110-7324-465-11 -14 Longevity 8 110-7324-465 -21-00 Group Insurance 1,505 110-7324-465-21-07 Dental 12 110-7324-465-22-00 FICA 37 110-7324-465-23-00 Regular Retirement 21 110-7324-465-23-01 Supplemental Retirement 215 110-7324-465 -25-10 Unemployment 136 110-7324-465 -26-08 Worker's Compensation 259 110-7 324-465-58-01 Training & Meetings 447 110-7324-465 -60-33 Materials & Supplies 240 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334-73-24 4 -H Teen Court 86 110-0000-399-00-00 Fund Balance Appropriated 1,655 EXPLANATION: To align Harnett County 4-H Teen Court budget with JCPC State budget for fiscal year 2017- 2018. 0WAL~ 1/ef.t~ Department Head (date) Jf~, Fin~nce oti/,.~e ~<--\(,~~ 3 --1 3 "115 County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Sp r ingle, Chairman Harn ett County Board of Commi ssioners 031918a HC BOC Page 18 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Information Technology Fund, appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 909-9809-410.60-24 Computer $139,769 909 -9809-410.60-28 Computer Software $40,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 909-0000-389.15 -01 lnterfund Transfer -State Motor Vehicle Fund $179,769 EXPLANATION: To budget the transfer of funds from the State Motor Vehicle Fund. This transfer represents the County funds that remained from the NCDMV Ta x & Tags implementation. APPROVALS: fi/C?li_ 3 ! 1z,/1g Department Head (dte} I ~~~t,J-- County Manager (date) J.-, 1--1~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 19 Bo a r d Re p o r t 3 / 1 9 / 2 0 1 8 T o: Ha r n e t t Co u nt y Bo a rd o f Co m m i s s i o n e r s Re : Co n s i d e r a t i o n o f Re f u n d fo r Ta xe s , In t e r e s t an d P en a l i t i e s fo r al l Mu n c i p a l i t i e s Ad j u st m e n t Re a s o n Fu l l re b a t e S . Ke i t h Fa u l k n e r Ta x Ad m i n i s tr a t o r Bi l l Nu m b e r 00 0 2 2 5 49 5 4 - 20 1 7 -20 1 7 - 0 0 0 0 -00 Ty p e IN D Re c e i v e d Am o u n t $4 3 . 8 5 Ag e n da Item 5 -l ~ Ap p r o v e d _ _ _ _ _ _ _ _ _ _ _ _ Re f u n d Am o u n t Na m e $4 3 . 85 CO A T S, PA T R I C I A CR O M A R 031918a HC BOC Page 20 Da t e ru n : 3/ 1 2 / 2 0 1 8 10 : 5 7 : 1 7 AM Da t a as of : 3/ 1 1 / 2 0 1 8 8: 2 7 : 5 8 PM Re p o r t Pa r a m e t e r s : Re l e a s e Da t e St a r t : 2/ 1 / 2 0 1 8 TR - 3 0 4 Bi l l Re l e a s e Re p o r t Re l e a s e Da t e En d : 2/ 2 8 / 2 0 1 8 Ta x Di s t r i c t : AL L De f a u l t So r t - B y : Gr o u p i n g : Bi l l #, T a x p a y e r Na m e . R e l e a s e Da t e , B i l l i n g Da t e . O p e r a t o r ID , Re l e a s e Am o u n t Re l e a s e Re a s o n B i l l # Ta x p a y e r Na m e RE L E A S E RE A S O N : Ad d r e s s ch a n g e Op e r a t o r ID (N a m e ) 00 0 0 0 1 3 4 2 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G WI L S O N , KI M B E R L Y M 8/ 1 9 / 2 0 1 7 ST E P H A N I E WI L S O N 00 0 0 0 1 4 2 1 2 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G DE A N , CL E O N A MA N N 8/ 6 / 2 0 1 6 ST E P H A N I E WI L S O N 00 0 0 0 1 4 2 1 2 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G DE A N , CL E O N A MA N N 8/ 1 9 / 2 0 1 7 ST E P H A N I E WI L S O N 00 0 0 0 1 7 2 9 8 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G FA I T H BA P T I S T CH U R C H OF 11 / 1 2 / 2 0 1 5 ST E P H A N I E CA M E R O WI L S O N 00 0 0 0 2 7 47 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G JO H N AN D DI A N E JO H N S O N HE I R S , 8/ 1 9 / 2 0 1 7 ST E P H A N I E WI L S O N 00 0 0 0 2 7 4 8 2 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G JO H N AN D DI A N E JO H N S O N HE I R S , 8/ 1 9 / 2 0 1 7 ST E P H A N I E WI L S O N 00 0 0 0 2 9 9 2 4 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 -RE G BA K E R , PA T R I C I A G 8/ 1 9 / 2 0 1 7 ST E P H A N I E WI L S O N 00 0 0 0 3 4 0 8 3 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G EL S I E L MA Y N E TR U S T 8/ 1 9 / 2 0 1 7 ST E P H A N I E WI L S O N 00 0 1 7 0 4 0 0 9 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BA K E R , BE R T A T JR 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S 00 0 1 7 0 4 0 0 9 - 2 0 1 7 - 2 0 1 7 - 0 0 7 0 - 0 0 - D L D BA K E R , BE R T A T JR 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S Su b t o t a l PA G E 1 of 8 NC P T S V4 - . 2 /26 / 20 1 8 2 /20 / 20 1 8 2 /20 / 20 1 8 2 /15 / 20 1 8 2 /14 / 2 0 1 8 2/ 1 4 / 20 1 8 2 /26 / 20 1 8 2/ 2 1 /20 1 8 2 / 5 / 20 1 8 2 / 5/ 2 0 1 8 45 4 . 2 5 55 6 . 0 3 48 1 . 1 5 70 . 0 0 29 4 . 6 3 26 .90 16 4 . 0 0 7. 5 6 19 1 . 2 2 0. 0 0 Re l e a s e Am o u n t ( $ ) 45 4 .25 55 6 .03 48 1 .15 70.00 29 4 . 6 3 26.90 16 4 .00 7.56 19 1 . 2 2 43 1 .32 2, 6 7 7 . 0 6 -. 0.00 0 .00 0.00 0.00 0 .00 0.00 0 .00 0 .00 0 .00 -431 .32 031918a HC BOC Page 21 B i l l # Ta x p a y e r Na m e RE L E A S E RE A S O N : Ad j u s t m e n t 00 0 0 0 0 2 5 2 3 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BA I R D , LA R R Y W 00 0 0 0 0 7 42 7 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BU I E , LA W R E N C E 00 0 0 0 0 7 42 8 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BU I E , LA W R E N C E 00 0 0 0 1 7 49 9 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 1 - R E G LA Y T O N CH A P E L BA P T I S T CH U R C H IN C , 00 0 0 0 1 7 4 9 9 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 1 - R E G LA Y T O N CH A P E L BA P T I S T CH U R C H IN C , 00 0 0 0 2 1 4 6 8 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G H A N D H CO M M E R C I A L PR O P E R T I E S 00 0 0 0 2 1 4 6 8 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G H A N D H CO M M E R C I A L PR O P E R T I E S 00 0 0 0 2 4 5 1 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G HO L D E R , AN N I E M 00 0 0 0 2 9 9 2 4 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BA K E R , PA T R I C I A G 00 0 0 0 3 6 5 6 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 -0 0 -R E G MC N E I L L , GE O R G E 00 0 0 0 3 8 3 4 3 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 -0 0 - R E G HU G H SU R L E S BU I L D E R S LL C 00 0 0 0 4 4 3 1 7 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 - R E G RA Y , AN N A M 00 0 0 0 4 4 3 1 7 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 - 0 0 - R E G RA Y , AN N A M 00 0 0 0 4 4 3 1 7 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G RA Y , AN N A M 00 0 0 0 4 4 3 1 7 - 2 0 1 6 -2 0 16 - 0 0 0 0 - 0 0 - R E G RA Y , AN N A M 00 0 0 0 4 4 3 1 7 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G RA Y , AN N A M 00 0 0 0 6 0 2 7 5 - 2 0 1 7 -20 1 6 - 0 0 0 0 - 0 0 - R E G WI M B E R L E Y , JE N N I F E R 00 0 0 0 6 0 2 7 5 -20 1 7 - 2 0 1 7 -00 0 0 - 0 0 - R E G WI M B E R L E Y , JE N N I F E R 00 0 1 5 5 4 0 2 0 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G SP R I N G LA K E MH P , LL C PA G E 2 o f 8 Op e r a t o r I D (N a m e ) 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S 8/ 1 9 / 2 0 1 7 CR Y ST AL TH O M A S 9/ 2 6 / 2 0 1 7 CR Y S T A L TH O M A S 9/ 2 6 / 2 0 1 7 CR Y S T A L TH O M A S 8/ 6 / 2 0 1 6 CR Y S T A L TH O M A S 8 /19 / 2 0 17 CR Y S T A L TH O M A S 8/ 1 9 /20 17 MA R G A R E T WR I G H T 8 /19 / 2 0 1 7 MA R G A R E T WR I G H T 8 /19 / 2 0 1 7 MA R G A R E T WR I G H T 8 /19 /20 1 7 MA R G A R E T WR I G H T 8 / 7 / 20 1 3 MA R G A R E T WR I G H T 8 / 9/ 2 0 1 4 MA R G A R E T WR I G H T 8/ 8 / 2 0 1 5 MA R G A R E T WR I G H T 8 / 6/ 2 0 1 6 MA R G A R E T WR I G H T 8/ 1 9 / 2 0 1 7 MA R G A R E T WR IG H T 2 / 27 /2 01 7 CR Y S T A L TH O M A S 8 / 19 /20 1 7 CR Y S T A L TH O M A S 8/ 1 9 / 2 0 1 7 MA R G A R E T W RI G H T 2/ 2 1 / 2 0 1 8 2 /1 6 /20 1 8 2 / 16 /2 01 8 2/ 7 / 2 0 1 8 2/ 7 / 2 0 1 8 2 /21 /2 01 8 2/ 2 1 / 2 0 1 8 2/ 1 2 / 2 0 1 8 2/ 2 / 2 0 1 8 2 /12 /2 01 8 2/ 2 / 2 0 1 8 2/ 2 / 20 1 8 2/ 2 / 2 0 1 8 2 /2 / 20 1 8 2/ 2 / 2 0 1 8 2/ 2 / 2 0 1 8 1/ 3 1 / 2 0 1 8 1/ 3 1 / 2 0 1 8 2/ 1 4 / 2 0 1 8 - . 1, 6 9 0 . 3 2 39 .7 5 18 7 . 8 8 1, 5 0 7 . 59 70 5 . 9 7 89 9 .55 99 9 . 3 1 53 . 3 0 48 3 .53 47 0 .2 2 77 3 .1 6 1, 0 3 8 .61 1, 0 6 3 . 12 1, 0 6 3 .12 1 ,0 63 .12 96 5 . 2 5 25 .50 21 . 2 5 62 0 . 6 0 Re l e a s e Am o u n t ( $ ) 1, 3 6 6 . 8 4 19.88 97.28 80 1 . 6 2 63 5 . 9 7 83 0 . 7 5 82 7 . 3 1 51 .08 3 19 .53 35 6 . 1 5 77 2 . 3 1 83 5 . 8 1 85 4 . 3 2 85 4 . 3 2 85 4 . 3 2 73 4 . 7 0 20.40 17.00 1 12.19 -. 323.48 19.87 90.60 705.97 70.00 68.80 172.00 2.22 164.00 114 .07 0.85 202.80 208.80 208.80 208.80 230.55 5 .10 4.25 508.41 031918a HC BOC Page 22 B i l l # Ta x p a y e r Na m e 00 0 1 9 9 8 6 5 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BY R N E , AL L E N RO B E R T 00 0 2 2 4 7 8 0 9 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G VA R I N C A , ER O L 00 0 2 2 5 5 6 2 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BA K E R , LE E RE X F O R D Su b t o t a l RE L E A S E RE A S O N : As s e s s e d In Er r 00 0 0 0 2 2 2 3 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G HA R D E E M O B I L E H O M E PA R K Su b t o t a l RE L E A S E RE A S O N : De f e r r e d Bi l l 00 0 1 7 0 4 0 0 9 - 2 0 1 7 - 2 0 1 7 - 00 7 0 - 0 1 - D L D BA K E R , BE R T A T JR Su b t o t a l RE L E A S E RE A S O N : Fu l l re b a t e 00 0 0 0 1 6 6 0 4 - 2 0 1 7 -2 01 7 - 0 0 0 0 - 0 0 - R E G EL M O R E , WI L L I A M P Su b t o t a l RE L E A S E RE A S O N : Le s s th a n mi n am t 00 0 0 0 3 3 0 3 1 - 2 0 1 8 - 2 0 1 4 - 0 0 7 0 - 0 0 - R E G MA R S H B A N K S , B P JR 00 0 0 0 3 3 0 3 1 - 2 0 1 8 - 2 0 1 5 - 0 0 7 0 - 0 0 - R E G MA R S H B A N K S , B P JR 00 0 0 0 3 3 0 3 1 - 2 0 1 8 - 2 0 1 6 - 0 0 7 0 - 0 0 - R E G MA R S H B A N K S , B P JR 00 0 0 0 3 3 0 3 1 - 2 0 1 8 - 2 0 1 7 - 0 0 7 0 - 0 0 - R E G MA R S H B A N K S , B P JR 00 0 0 0 3 3 0 3 2 - 2 0 1 8 - 2 0 1 4 - 0 0 7 0 - 0 1 - R E G MA R S H B A N K S , B P JR 00 0 0 0 3 3 0 3 2 - 2 0 1 8 - 2 0 1 5 - 0 0 7 0 -0 1- R E G MA R S H B A N K S , B P JR 00 0 0 0 3 3 0 3 2 - 2 0 1 8 - 2 0 1 6 - 0 0 7 0 - 0 1 - R E G MA R S H B A N K S , B P JR 00 0 0 0 3 3 0 3 2 - 2 0 1 8 - 2 0 1 7 - 0 0 7 0 - 0 1 - R E G MA R S H B A N K S , B P JR PA G E 3 o f 8 Op e r a t o r ID (N a m e } 8/ 1 9 / 2 0 1 7 JA N N A HI G D O N 8/ 1 9 / 2 0 1 7 MA R G A R E T WR I G H T 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S 8/ 1 9 / 2 0 1 7 SH E R R Y LO C K A M Y 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S 8/ 1 9 / 2 0 1 7 MA R G A R E T WR I G H T 2/ 1 / 2 0 1 8 CA TH Y WI L L I A M S 2 / 1 /2 0 18 CA TH Y WI L L I A M S 2/ 1 /2 01 8 CA T H Y WI L L I A M S 2 / 1 / 20 1 8 CA T H Y WI L L I A M S 2/ 6 / 2 0 1 8 CA TH Y WI L L I A M S 2 /6 / 20 1 8 CA T H Y WI L L I A M S 2 /6 / 20 1 8 CA TH Y WI L L I A M S 2/ 6 / 2 0 1 8 CA T H Y WI L L I A M S - . 2 / 5 /2 01 8 23 9 . 2 5 2/ 9 / 2 0 1 8 4, 6 2 6 . 6 2 2/ 1 2 / 2 0 1 8 45 . 31 2/ 7 / 2 0 1 8 12 6 . 0 0 2/ 5 / 2 0 1 8 43 1 . 3 2 2/ 2 3 / 2 0 1 8 44 0 .0 0 2/ 1 / 2 0 1 8 0. 3 7 2 / 1/ 2 0 1 8 0 .3 7 2/ 1 / 2 0 1 8 0. 3 7 2/ 1 / 2 0 1 8 0. 6 7 2/ 6 / 2 0 1 8 1 .10 2/ 6 / 2 0 1 8 1 .10 2/ 6 / 2 0 1 8 1 . 10 2/ 6 / 20 1 8 0. 9 8 Re l e a s e ' Am o u n t ( $ } I 48.56 98 6 . 7 9 45 .3 1 11 , 4 4 2 .44 42.00 42.00 43 1 . 3 2 43 1 . 3 2 44 0 . 0 0 44 0 . 0 0 0.37 0.37 0.37 0.67 1 .10 1.10 1.10 0.98 -190.69 3 ,639.83 0.00 84 .00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 .00 0.00 031918a HC BOC Page 23 B i l l # Ta x p a y e r Na m e 00 0 2 2 5 1 2 9 2 - 2 0 1 8 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G GL O V E R , WA L T E R VI N C E N T Su b t o t a l RE L E A S E RE A S O N : Li s t e d In Er r o r 00 0 2 2 4 6 5 2 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G MC L A M B , DA N N Y RA L P H 00 0 2 2 5 5 1 9 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G SH U M A K E R , RO B E R T DA L E Su b t o t a l RE L E A S E RE A S O N : Mi l i t a r y 00 0 2 0 8 2 8 7 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G AN D E R S O N , ER I C S C O T T 00 0 2 0 8 6 2 5 5 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G AN D E R S O N , ER I C SC O T T 00 0 2 1 7 6 6 2 8 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G RE N N I E , JO S H U A CA L E B 00 0 2 1 7 7 9 3 4 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 -00 - R E G HA N D , CO D Y RY A N 00 0 2 2 4 9 3 1 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G MO L L E R , SC O T T WA Y N E 00 0 2 2 5 1 6 1 9 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 -RE G GO N Z A L E Z , AL E X A N D E R 00 0 2 2 5 2 3 7 5 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G MO L L E R , SC O T T WA Y N E 00 0 2 2 5 3 0 9 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G GA R D N E R , JO N A T H A N ST U A R T 00 0 2 2 5 3 3 2 4 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G WR I G H T , JA M I E R 00 0 2 2 5 3 3 9 9 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G DA H L , CR A I G R 00 0 2 2 5 7 1 4 4 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G FR A M E N T , CO L I N T Su b t o t a l RE L E A S E RE A S O N : No t in Co u n t y 00 0 2 2 5 1 4 4 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G ME L L O T T , RA N D Y AL L E N PA G E 4 o f 8 Op e r a t o r I D (N a m e ) 2/ 9 / 2 0 1 8 JA N N A HI G D O N 2/ 9 / 2 0 1 8 8 / 19 / 2 0 1 7 JA N N A HI G D O N 2 / 8 / 20 1 8 8/ 1 9 / 2 0 1 7 CR Y S T A L 2 /1 4 /20 1 8 TH O M A S 8 / 19 / 2 0 1 7 JA N N A HI G D O N 8/ 1 9 / 2 0 1 7 JA N N A HI G D O N 8/ 1 9 / 2 0 1 7 JA N N A HI G D O N 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S 8/ 1 9 / 2 0 1 7 ST E P H A N I E WI L S O N 8 /19 / 2 0 1 7 JA N N A HI G D O N 8 /19 / 20 1 7 ST E P H A N I E WI L S O N 8/ 1 9 / 20 1 7 CR Y S T A L TH O M A S 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S 8 / 19 / 2 0 1 7 CR Y S T A L TH O M A S 8/ 2 8 / 2 0 1 7 LO R I LE E 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S 2 /16 /20 1 8 2 / 16 /20 1 8 2 /5 /20 1 8 2 /23 / 20 1 8 2 / 5 / 20 1 8 2 / 8 / 20 1 8 2 / 5/ 2 0 1 8 2 / 9/ 2 0 1 8 2 /20 / 20 1 8 2 / 9 /20 1 8 2 / 13 /20 1 8 2 /15 /20 1 8 - . 1 .02 22 .28 36 .99 7 .63 18 .36 4. 5 7 20 . 4 7 13 .16 36 .19 32 . 2 6 18 . 0 2 88 . 4 0 17 .94 37 . 1 2 57 . 4 5 ' Re l e a s e Am o u n t ( $ ) 1 .02 7 .08 4 .7 3 36 .99 41 .72 7 .63 18.36 4.57 20.47 13 .16 3 6 .19 32 .26 18.02 88.40 17 .94 37 .12 29 4 . 1 2 57.45 -. 0 .00 17 .55 0.00 0.00 0 .00 0 .00 0 .00 0 .00 0.00 0.00 0.00 0.00 0.00 0.00 0 .00 031918a HC BOC Page 24 B i l l # Ta x p a y e r Na m e 00 0 2 2 5 3 8 2 2 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G MA R T I N , WI L L I A M MA L C O M IV Su b t o t a l RE L E A S E RE A S O N : Ow n e r s h i p ch a n g e 00 0 0 0 4 1 2 9 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G PA R T I N , KA T H E R I N E W 00 0 2 1 7 6 3 6 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G TA R T , CL A R E N C E LE E Su b t o t a l RE L E A S E RE A S O N : Re g u l a r Bi l l Cr e a t e d 00 0 0 0 3 8 8 8 5 - 2 0 1 8 - 2 0 1 4 - 0 0 0 0 - 0 0 - P R V MU R C H I S O N , CH A R L E S T 00 0 0 0 3 8 8 8 5 - 2 0 1 8 - 2 0 1 5 - 0 0 0 0 - 0 0 - P R V MU R C H I S O N , CH A R L E S T 00 0 0 0 3 8 8 8 5 - 2 0 1 8 - 2 0 1 6 - 0 0 0 0 - 0 0 - P R V MU R C H I S O N , CH A R L E S T 00 0 0 0 3 8 8 8 5 - 2 0 1 8 - 2 0 1 7 - 0 0 0 0 - 0 0 - P R V MU R C H I S O N , CH A R L E S T Su b t o t a l RE L E A S E RE A S O N : SM A L L UN D E R P A Y M E N T 00 0 0 0 0 3 4 8 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BA R N W E L L , MA U R I C E 00 0 0 0 0 4 0 4 3 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BE A S L E Y , WE N D O L Y N JO H N S O N 00 0 0 0 0 4 2 8 5 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BE L L F L O W E R , RA L P H AN D SY L V I A 00 0 0 0 0 5 0 0 0 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BL A C K M O N , JE R R Y 00 0 0 0 0 5 8 1 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G AL B E R T , CR A I G G 00 0 0 0 0 8 2 0 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BY R D , HA Z E L V 00 0 0 0 1 1 4 7 3 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G CO A T S , JA C K RA Y M O N D 00 0 0 0 1 1 4 7 4- 2 0 1 7 -20 1 7 - 0 0 0 0 - 0 0 - R E G CO A T S , JA C K RA Y M O N D PA G E 5 of 8 Op e r a t o r I D (N a m e ) 8/ 1 9 / 2 0 1 7 CR Y S T A L TH O M A S 8/ 1 9 / 2 0 1 7 AM Y BA I N 8/ 1 9 / 2 0 1 7 AM Y BA I N 2/ 1 6 / 2 0 1 8 KR I S T Y TA Y L O R 2/ 1 6 / 20 1 8 KR I S T Y TA Y L O R 2/ 1 6 / 2 0 1 8 KR I S T Y TA Y L O R 2/ 1 6 / 2 0 1 8 KR I S T Y TA Y L O R 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 LO C K B O X DP C 8/ 1 9 / 2 0 1 7 KI M B E R L Y BA K E R 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 LO C K B O X DP C 8/ 1 9 / 2 0 1 7 LO C K B O X DP C 2 / 7 / 20 1 8 2 / 22 /20 1 8 2 /23 /20 1 8 2 /16 / 20 1 8 2 /16 / 20 1 8 2 / 16 / 20 1 8 2 / 16 / 2 0 1 8 2 / 13 /20 1 8 2/ 2 2 /20 1 8 2 /2 /20 1 8 2 /13 /20 1 8 2 / 1 /20 1 8 2 /15 / 20 1 8 2 /26 / 20 1 8 2 /26 / 20 1 8 - . 56 6 . 4 2 13 .05 19 0 . 7 2 31 .88 29 . 7 5 27 . 6 3 25 .50 30 6 . 3 3 44 7 . 9 8 46 . 1 1 47 7 . 2 9 43 5 . 4 9 73 5 .99 1, 0 4 2 . 9 5 53 2 .80 Re l e a s e Am o u n t ( $ ) 56 6 . 4 2 62 3 . 8 7 13.05 19 0 . 7 2 20 3 .77 31 .88 29 .75 27 .63 25.50 11 4 . 7 6 0.18 0 .02 0.93 0 .02 0 .71 0 .10 0 .09 0 .1 3 -. 0 .00 0.00 0.00 0 .00 0 .00 0.00 0 .00 306 .15 447.96 45.18 477 .27 434.78 735 .89 1,042 .86 532.67 031918a HC BOC Page 25 B i l l # Ta x p a y e r Na m e 00 0 0 0 1 1 6 4 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G CO C O L I N , TH E R E S A CA M P B E L L 00 0 0 0 1 2 8 2 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G CR E S S , RA N D Y B 00 0 0 0 2 0 2 2 0 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G GO N Z A L E Z , HI G I N I O 00 0 0 0 2 0 2 7 8 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G GO O D S O N , TO M M Y M JR 00 0 0 0 2 0 3 8 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G EA R N H A R D T , RI C K E Y JO E SR 00 0 0 0 2 1 8 5 1 - 2 0 1 7 -20 1 7 - 0 0 0 0 - 0 0 - R E G HA L L , MU R I A L C 00 0 0 0 2 2 2 3 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G HA R D E E MO B I L E HO M E PA R K 00 0 0 0 2 3 9 7 9 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G HI C K S , CA T H E R I N E S 00 0 0 0 2 4 5 8 6 - 2 0 1 7 - 2 0 1 7 -00 0 0 - 0 0 - R E G HA Y M O R E , CA R L W 00 0 0 0 2 6 8 3 8 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G JE T E R , BU D D Y JA M E S 00 0 0 0 3 0 5 7 7 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G LA W S O N , GR A H A M JR 00 0 0 0 3 1 1 4 0 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G LE E , TH O M A S AN T H O N Y 00 0 0 0 3 2 5 3 0 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G ET H E R I D G E , MA T T H E W T 00 0 0 0 3 4 3 3 2 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - RE G MC C O M B E , DA V I D T 00 0 0 0 3 4 34 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - RE G MC C O R M I C K , JO A N N E S 00 0 0 0 3 9 0 9 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G MY L E S , DE W E Y E 00 0 0 0 3 9 9 3 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G NO R T H CA R O L I N A CE N T R A L BR O A D C A S T O R S . 00 0 0 0 4 0 4 9 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G JO H N S O N , AN N E T T E B 00 0 0 0 4 1 1 5 3 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G PA R R I S H . DE N N I E KE I T H 00 0 0 0 4 4 9 5 4 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G LE E TR U S T LL C , PA G E 6 of 8 Op e r a t o r I D (N a m e ) 8/ 1 9 / 2 0 1 7 PE G G Y 2 /6 /20 1 8 BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y 2 /6 /20 1 8 BA R E F O O T 8 / 19 / 2 0 1 7 PE G G Y 2 /6 /20 1 8 BA R E F O O T 8/ 1 9 /20 1 7 KI M B E R L Y 2/ 2 / 2 0 1 8 BA K E R 8 / 19 /20 1 7 PE G G Y 2 /8 /20 1 8 BA R E F O O T 8 / 19 /20 1 7 PE G G Y 2 / 13 /20 1 8 BA R E F O O T 8/ 1 9 / 20 1 7 PE G G Y 2 / 13 /2 01 8 BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y 2 / 13 /2 01 8 BA R E F O O T 8 / 19 /20 1 7 PE G G Y 2/ 1 3 / 2 0 1 8 BA R E F O O T 8 / 19 / 2 0 1 7 PE G G Y 2 / 13 /2 01 8 BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y 2/ 1 /20 1 8 BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y 2/ 6 / 2 0 1 8 BA R E F O O T 8/ 1 9 / 2 0 1 7 KI M B E R L Y 2 /9 /2 01 8 BA K E R 8/ 1 9 / 2 0 1 7 PE G G Y 2 / 13 /20 1 8 BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y 2 / 8 /20 1 8 BA R E F O O T 8 / 19 /2 0 1 7 LO C K B O X DP C 2 /2 6 /20 1 8 8 / 19 /2 0 1 7 PE G G Y 2 /2 1 / 20 1 8 BA R E F O O T 8/ 1 9 / 2 0 1 7 KI M B E R L Y 2/ 2 / 2 0 1 8 BA K E R 8/ 1 9 / 2 0 1 7 PE G G Y 2 /1 3 / 20 1 8 BA R E F O O T 8 / 19 /20 1 7 PE G G Y 2/ 6 / 2 0 1 8 BA R E F OO T - . 67 4 . 8 9 46 7 . 2 1 53 2 . 9 1 35 . 7 5 1 ,39 1 . 4 7 11 7 . 6 0 84 . 0 0 29 .0 5 15 1 . 2 0 30 5 .16 16 . 6 0 1, 0 0 2 .3 4 2, 3 4 4 . 7 7 25 5 . 0 0 19 .55 21 0 .38 1 ,93 4 .92 54 7 .21 27 7 . 0 8 97 . 8 4 Re l e a s e Am o u n t ( $ ) 0.86 0.12 0.07 0.73 0.13 0.06 0.01 0.80 0 .02 0 .7 8 0.33 0.25 0.34 0 .03 0 .08 0 .67 0 .28 0.15 0.04 0.02 -. 674.03 467.09 532.84 35.02 1 ,391 .34 117.54 83.99 28.25 151.18 304.38 16.27 1 ,002.09 2 ,344.43 254 .9 7 19.47 209.71 1,934.64 547 .06 277.04 97.82 031918a HC BOC Page 26 B i l l # Ta x p a y e r Na m e 00 0 0 0 4 5 2 5 5 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G RI O S , FO R T I N O 00 0 0 0 4 8 5 4 3 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G SM I T H , CA R O L E 00 0 0 0 4 9 2 2 8 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G HA T H A W A Y , JO H N MA R T I N 00 0 0 0 5 0 4 0 2 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G CR I S T U R E A N , CA S I A N A 00 0 0 0 5 3 2 4 5 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G TE A S L E Y , JE R R Y L 00 0 0 0 5 4 8 6 2 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G TR U E L O V E , WA Y L O N W 00 0 0 0 5 6 7 0 3 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G WA R I N G , G E T I S 00 0 0 0 5 7 5 1 4 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G WE L C H , GW E N D O L Y N MY A T I 00 0 0 0 5 8 7 3 9 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G HA R R E L S O N , JA M E S E SR 00 0 0 0 6 0 0 0 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G WI L L I F O R D , FA Y B 00 0 0 0 6 3 2 1 5 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 - 0 0 - R E G BR Y S O N , RO N A L D LE E 00 0 1 0 1 2 8 9 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G AL T M A N , LL O Y D HA M P T O N 111 00 0 1 1 4 6 3 2 2 - 2 0 1 7 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G WI L L I A M I WA R R E N 00 0 1 1 6 9 7 3 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G CR O M E R , CH A R L E N E MA R I E 00 0 1 3 9 5 7 5 4 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G RA M E N MO U L D I N G SU P P L Y IN C 00 0 1 6 6 6 4 7 4 - 2 0 0 9 - 2 0 0 9 - 0 0 0 0 - 0 0 - R E G MC N E I L , MA R C U S DA N I E L 00 0 1 7 3 4 6 2 8 - 2 0 1 7 - 20 1 7 - 0 0 0 0 - 0 0 - R E G WE L C H , MI C H A E L GE R A L D 00 0 1 8 8 8 8 0 0 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G CL E A N ST R E E T S LL C 00 0 1 9 9 8 7 1 4 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G PJ NO R T H CA R O L I N A LL C 00 0 2 0 9 5 3 9 7 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G CH A V I S , RO G E R AL L E N PA G E 7 o f 8 Op e r a t o r I D (N a m e } 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 AM Y BA I N 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 LO C K B O X DP C 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 7/ 2 6 / 2 0 1 2 H A R N E D BA N K R U P T C Y 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 7/ 1 8 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 6/ 1 / 2 0 0 9 YV O N N E MC A R T H U R 8/ 1 9 / 2 0 1 7 LO C K B O X DP C 8/ 1 9 / 2 0 1 7 KI M B E R L Y BA K E R 12 / 1 5 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T - . 2/ 6 / 2 0 1 8 2, 18 7 .2 1 2/ 1 4 / 2 0 18 10 0 . 80 2/ 2 1 / 2 0 1 8 19 0 . 9 0 2/ 12 /2 0 1 8 53 9 . 1 2 2/ 2 7 / 2 0 1 8 36 4 . 3 0 2/ 8 / 2 0 1 8 64 6 . 2 7 2/ 2 1 / 2 0 1 8 15 0 . 3 0 2/ 2 2 / 2 0 1 8 53 6 . 6 4 2/ 1 4 / 2 0 1 8 64 8 . 6 0 2/ 2 1 / 20 1 8 45 9 .27 2/ 8 / 2 0 1 8 28 3 . 5 0 2/ 6 / 2 0 1 8 16 4 . 0 0 2 / 14 / 2 0 1 8 17 6 . 9 2 2/ 5 / 2 0 1 8 16 7 .00 2/ 5 / 2 0 1 8 26 2 . 7 4 2/ 2 1 / 2 0 1 8 13 . 0 9 2/ 2 2 /20 1 8 15 0 . 8 8 2 / 12 /20 1 8 4 .52 2/ 1 3 / 2 0 1 8 25 8 . 4 9 2/ 5 / 2 0 1 8 6 .73 Re l e a s e Am o u n t ( $ } 0 .32 0 .74 0.08 0.01 0.02 0.09 0.40 0.07 0 .79 0 .03 0.19 0.02 0.01 0 .02 0 .04 0.84 0 .02 0.12 0.60 0 .18 -. 2 ,186.89 100 .06 190.82 539.11 364.28 646.18 149.90 536.57 647.81 459.24 283.31 163 .98 176.91 166.98 262.70 12 .25 150.86 4.40 257.89 6.55 031918a HC BOC Page 27 B i l l # Ta x p a y e r Na m e 00 0 2 1 7 6 5 2 0 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G TA Y L O R , JA M E S L 00 0 2 1 7 6 5 7 1 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G MC L E O D , PE N N Y FA R M E R 00 0 2 1 7 7 4 4 3 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G J B L W LA N D CO M P A N Y LL C 00 0 2 1 7 7 7 4 7 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G EM M A S GA R D E N LL C 00 0 2 2 4 5 7 0 2 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G BU R N E Y , MA L C O L M CR A I G 00 0 2 2 4 9 6 4 0 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G WA D D E L L , DA V I D LE E 00 0 2 2 4 9 8 7 7 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G PA T I E R S O N , DA N I E L HO L L I N G S W O R T H 00 0 2 2 5 3 7 3 8 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - R E G WA K E ME D HE A L TH & HO S P I T A L S 00 0 2 2 5 4 3 4 7 - 20 1 6 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G RI C H A R D S O N , SH I R L E Y JA N E Su b t o t a l RE L E A S E RE A S O N : Ve h Re g Ou t of St a t e 00 0 2 1 0 4 4 3 4 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 - R E G HA L L , WI N F R E D s c o n Su b t o t a l RE L E A S E RE A S O N : Ve h i c l e So l d 00 0 1 5 6 8 8 5 2 - 2 0 0 9 - 2 0 0 9 - 0 0 0 0 - 0 0 - R E G FO R D - H A R G R O V E , MA R C E L L E DE N I S E 00 0 1 9 8 0 5 5 7 -2 0 12 - 2 0 1 2 - 0 0 0 0 - 0 0 - R E G RA Y , JA S M I N E ED W I N A 00 0 2 0 8 2 1 1 9 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 - 0 0 - R E G PE A R S O N , CH R I S T O P H E R DA L E 00 0 2 1 1 0 6 9 5 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 - R E G MU I R , LA W A N D A B U R N E T I E 00 0 2 1 1 0 7 7 5 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 - R E G HE S T E R , BR O O K L Y N SA M O NE Su b t o t a l To t a l PA G E 8 o f 8 Op e r a t o r I D (N a m e ) 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 /20 1 7 PE G G Y BA R E F O O T 8/ 1 9 /20 1 7 KI M B E R L Y BA K E R 8/ 1 9 / 2 0 1 7 PE G G Y BA R E F O O T 8/ 1 9 /2 0 1 7 KI M B E R L Y BA K E R 6 /10 / 2 0 1 6 YV O N N E MC A R T H U R 10 / 1 /2 01 3 YV O N N E MC A R T H U R 8/ 2 / 2 0 0 9 KI M B E R L Y BA K E R 6/ 1 / 2 0 1 2 KI M B E R L Y BA K E R 4 / 1 /2 01 3 KI M B E R L Y BA K E R 12 / 2 / 2 0 1 3 AM Y BA I N 12 / 2 / 2 0 13 KI M B E R L Y BA K E R 2/ 1 3 / 2 0 1 8 2/ 1 4 / 20 1 8 2 / 27 / 2 0 1 8 2/ 8 / 2 0 1 8 2 /1 6 / 20 1 8 2 / 12 /2 0 18 2/ 8 / 2 0 1 8 2 /9/ 2 0 1 8 2 /1 2 /20 1 8 2/ 6 / 20 1 8 1 /3 1 / 2 01 8 2 / 15 / 20 1 8 2/ 5 / 2 0 1 8 2 / 9/ 2 0 1 8 2/ 2 2 / 2 0 1 8 - . 56 .91 29 . 5 1 11 3 . 3 9 29 . 8 7 4. 7 4 9. 5 5 11 .57 12 3 . 0 3 72 . 4 2 16 3 .98 10 . 0 2 13 6 . 4 5 31 . 7 2 79 .16 31 . 3 1 Re l e a s e Am o u n t ( $ ) 0.38 0.81 1 .00 0.83 0.12 0 .27 0 .21 0.92 0.59 17.67 81 .98 81.98 5 .01 34.1 2 26.43 26 .38 26.09 11 8 . 0 3 16 ,53 5 . 8 2 -. 56 .53 28.70 1 12.39 29 .04 4 .62 9.28 11 .36 122 .11 71.83 82.00 5.01 102 .33 5.29 52.78 5 .22 031918a HC BOC Page 28 Board Meeting Agenda Item Agenda Item ----=5=--_-...,.D-....--....::._ MEETING DATE: March 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Approval of Design Services for Little Architects REQUESTED BY: Steve Ward, HCDPU/Capital Projects Director REQUEST: This is a formal request for the Board to approve the design services contract in the amount of $1,711,395 to Little Diversified Architectural Consulting, Inc. of Durham, NC. This contract is for both arhitectural and civil engineering design services for the Government Complex South Project. These costs will be paid for out of the project funds. A copy of the contract and cost proposal (Exhibit A) are attached for your review. Please place this item on the consent agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: * ~e.v-~; "~ Iv\'te~ \'\(l ( 2e v,· e.,.) COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheele r\AppData\Local\Microsofl\ Wi ndows\INetCache\Content.Outlook\TPTEQC L V\Li ttl e Contract Approval Agenda Request 3-12-18 .docx Page I of I 031918a HC BOC Page 29 lnit -AIA i . .: ..... ,~ .... Document B133™ -2014 Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition AGREEMENT made as of the Eleventh day of December in the year Two-thousand and eighteen (In words, indicate day, month and year.) BETWEEN the Architect's client identified as the Owner: (Nam e, legal status, address and other information) Harnett County Hamett County 420 McKinney Pkwy Lillington, NC 27524 and the Architect: (Name, legal status, address and other information) Little Diversified Architectural Consulting, Inc. 410 Blackwell Street Suite 10 Durham, NC 2770 I for the following Project: (Name, location and de tailed d escription) Hamett County Government Services C enter South The Construction Manager (if known): (Nam e, legal status, addre ss and other information) Balfour Beatty Construction 406 South McDowell Street Raleigh, N C 2760 I The Owner and Architect agree as follows . ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text . This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification . This document is intended to be used in conjunction with AIA Documents A201 ™-2007, General Conditions of the Contract for Construction ; A 133™-2009 Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price ; and A134™-2009 Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price. AIA Document A201 ™-2007 is adopted in this document by reference . Do not use with other general conditions unless this document is modified. AIA Document B133™ -2014. Copyright © 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized ·eproduction or distribution of this AIA Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum exte nt possible inder the law. Th is document w as produced by AIA software at 09:35:20 on 03/14/20 18 under Order No . 40964960 30 wh ich expires on 09/13/2018 , a nd is not fo r re sa le. User Notes: (3B9ADA1 E) 1 031918a HC BOC Page 30 lnit TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT 'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the lnitial Ln format ion set forth in this Section 1.1. (No te the disposition for the following items by inserting the requested information or a statement such as "not applicable, " "unknown at time of execution, " or "to be determined later by mutual agreement. ") § 1.1.1 The Owner's program for th e Project: (Identify documentation or state the manner in which the program will be developed.) Develop a new multi-story office building on their existing Government Center Complex. The project w ill provide approximate ly 58 ,000 gsf of new construction and approximately 3,000 sf of renovations to the existing Social Services Building. Also, included is a 2-story addition of approximately 7,500 gsffor their existing social services building. § 1.1.2 The Project's physical characteri s t ics: (Identify or describe, if appropriate, size, location, dimensions, or other pertinent information, such as geotechnical reports; site, boundary and topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the s ite; etc.) S ite is lo cated off Highway 421 in Lillington, NC. § 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if known, a line item breakdown.) The total project budget is estimated at $20,000,000. The construction budget is estimated as $16,726,000. § 1.1.4 The Owner's anticipated design and construction schedule: .1 Design phase mileston e dates, if any: AIA Document 8133.,,. -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized re production or distribution of his AIA Document, or any portion of It, may result In 2 severe civil and criminal l)<'!naltles, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09 :35 :20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018 , and is not for resale . User Notes: (3B9ADA 1 E) 031918a HC BOC Page 31 lnit. TBD .2 Commencement of construction: TBD .3 Substantial Completion date or milestone dates: TBD .4 Other: § 1.1.5 The Owner intends to retain a Construction Manager pursuant to the following agreement: (Indicate agreement type.) [ X ] AIA Document A 133-2009, Standard Fonn of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. [ J AIA Document A 134-2009, Standard Fonn of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price. § 1.1.6 The Owner's requirements for accelerated or fast-track scheduling or phased construction are set forth below: (list number and type of bid/procurement packages.) None § 1.1.7 Other Project information : (Identify special characteristics or needs of the Project not provided elsewhere, such as the Owner's s ustainable objective, if any, or historic preservation requirements.) None § 1.1.8 The Owner identifies the following representative in accordance with Section 5.5: (List name, address and other information.) Mr. Steve Ward Director-Public Works 700 McKinney Parkway, Lillington , NC 27524 (Paragraphs Deleted) § 1.1.10 The Owner will retain the following consultants: (List name, legal status, address and other information.) .1 Construction Manager: (The Construction Manager is identified on the cover page. If a Construction Manager has not been retained as of the date of this Agreement, state the anticipated date of retention. If the Architect is to assist the Owner in selecting the Construction Manager, complete Section 4.1.1) Balfour Beatty Construction .2 (Paragraphs Deleted) AIA Document B133™ -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA"' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document or any portion of it, may result in severe clvll and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and is not for resale . User Notes: (3B9ADA 1 E) 3 031918a HC BOC Page 32 lnit Geotechnical Engineer: (Paragraphs Deleted) § 1.1.11 The Architect identifies the following representative in accordance with Section 2.3: (list name, address and other iriformation.) Julie McLaurin, Studio Principal, 410 Blackwell Street, Suite 10, Durham, NC Eric Schoenagel , Senior Project Manager, 410 Blackwell Street, Suite I 0, Durham, NC § 1.1.12 The Architect will retain the consultants identified in Sections 1.1.12.1 and 1.1.12.2: (list name, legal status, address and other iriformation.) § 1.1.12 .1 Consultants retained under Basic Services: .1 Structural Engineer: .2 .3 .4 Little Diversified Architectural Consulting 410 Blackwell Street Suite 10 Durham, NC 2770 I Mechanical Engineer: Dewberry 2610 Wyc liffRoad Suite 410 Raleigh, NC 27607 Electrical Engineer: Dewberry 2610 WycliffRoad Suite 410 Raleigh, NC 27607 Civil Engineer: Dewberry 2610 WycliffRoad Suite 410 Raleigh, NC 27607 § 1.1.12.2 Consultants retained under Additional Services: None § 1.1.13 Other Initial Information on which the Agreement is based: AIA Document B133"' -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING This AIA"' Document is protected by U .S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it. may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35 :20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and is not for resale. User Notes: (3B9ADA 1 E) 4 031918a HC BOC Page 33 lnit § 1.2 The Owner and Architect may re ly on the Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the schedule, the Architect's services and the Architect's compensation. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide the professional services as set forth in thi s Agreement. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or s imilar circumstances. The Architect shall perform its services as expeditiously as is consistent with such profess ional skill and care and the orderly progress of the Project. § 2.3 The Architect shall provide its services in conjunction with the services of a Construction Manager as described in the agreement identified in Section 1.1.5. The Architect shall not be responsible for actions taken by the Construction Manager. § 2.4 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.5 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.6 Insurance. The Architect shall maintain the following insurance for the duration of this Agreement. lfany of the requirements set forth below exceed the types and limits the Architect normally maintains, the Owner shall reimburse the Architect for any additional cost as set forth in Section 11.8.3. § 2.6.1 Commercial General Liability with policy limits of not less than One Million ($ 1,000 ,000 ) for each occurrence and Two Million ($ 2,000,000 ) in the aggregate for bodily injury and property damage. § 2.6.2 Automobile Liability covering vehicles owned by the Architect and non-owned vehicles used by the Architect with policy limits of not less than One Million($ 1,000,000 ) per claim and Two Million ($ 2,000,000 ) in the aggregate for bodily injury and property damage along with an y other statutorily required automobile coverage . § 2.6.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess liability insurance, provided such primary and excess insurance policie s result in the same or greater coverage as those required under Sections 2.6.1 and 2.6.2. § 2.6.4 Workers ' Co mpensation at statutory limits and Employers Liability with policy limits of not less than One Million ($ 1,000,000 ). § 2.6.5 Professional Liability covering negligent acts, errors and omissions in the performance of professional services, with policy limits of not less than Five Million ($5,000,000 ) per claim and Seven Million ($7,000,000) in the aggregate . § 2.6.6 The Owner s hall be an additional in sured on the Architect 's primary and excess in s urance policies for Commercial General Liability and Automobile Liability. The additional insured coverage shall be primary and non- contributory to any of the Owner's in surance policies. The additional insured coverage shall apply to both ongoing operations and completed operations. § 2.6.7 The Architect shall provide to the Owner certificates of ins urance ev id encing compliance with the requirements in this Section 2.6. The certificates will show the Owner as additional in sureds on the Commercial General Liability, Automobile Liability, and any excess poli cies. AIA Document B133"" -2014. Copyright © 2014 by The American Institute of Architects. All r ights reserved. WARNING This AIA~ Document is protected by U.S. Copyright .aw and International Treaties. Unauthorized reproduction or d istribution of this AIA Document, or any portion of it, may result In 5 severe civil and criminal l)f!naltles, and will be prosecuted to the maximum extent possible under the law. Thi s document was produced by AIA software at 09:35 :20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and is not for resa le. User Notes : (3B9ADA 1 E) 031918a HC BOC Page 34 lnit. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary structural, mechanical, plumbing and electrical engineering services. Services not set forth in this Article 3 are Additional Services. § 3.1.1 The Architect shall manage the Architect's services, consult with the Owner and the Construction Manager, research applicable design criteria, attend Project meetings, communicate with members of the Project team and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner, the Construction Manager, and the Owner's consultants. The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner, the Construction Manager, and the Owner's consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit to the Owner and the Construction Manager a schedule of the Architect 's services for inclusion in the Project schedule prepared by the Construction Manager. The schedule of the Architect's services shall include design milestone dates, anticipated dates when cost estimates or design reviews may occur, and allowances for periods of time required (1) for the Owner's review, (2) for the Construction Manager's review, (3) for the performance of the Construction Manager's Preconstruction Phase services, ( 4) for the performance of the Owner's consultants, and ( 5) for approval of submissions by authorities having jurisdiction over the Project. § 3.1.4 The Architect shall submit information to the Construction Manager and participate in developing and revising the Project schedule as it relates to the Architect's services. The Architect shall review and approve, or take other appropriate action upon, the portion of the Project schedule relating to the performance of the Architect's services. § 3.1.5 Once the Owner, Construction Manager, and Architect agree to the time limits established by the Project schedule, the Owner and Architect shall not exceed them , except for reasonable cause. § 3.1.6 The Architect shall not be responsible for an Owner's directive or substitution, or for the Owner's acceptance of non-conforming work, made without the Architect's approval. § 3.1.7 The Architect shall, at appropriate times, in coordination with the Construction Manager, contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project. In designing the Project, the Architect shal l respond to applicable design requirements imposed by such governmental authorities and by such entities providing utility services. § 3.1.8 The Architect shall assist the Owner and Construction Manager in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 Evaluation of the Construction Manager's Guaranteed Maximum Price Proposal or Control Estimate § 3.2.1 Prior to the Owner's acceptance of the Guaranteed Maximum Price proposal or Control Estimate, as applicable, the Architect shall consider the Construction Manager's requests for substitutions and, upon written request of the Construction Manager, provide clarification or interpretations pertaining to the Drawings, Specifications, and other documents submitted by the Architect. The Architect and Construction Manager shall include the Owner on all communications related to substitution requests, clarifications, and interpretations. § 3.2.2 During one of the design phases , the Owner will receive a Guaranteed Maximum Price proposal or Control Estimate, as appropriate, from the Construction Manager. The Architect shall assist the Owner in reviewing the Construction Manager's proposal or estimate. The Architect's review is not for the purpose of discovering errors, omissions, or inconsistencies; fo r the assumption of any responsibility for the Construction Manager's proposed means, methods, sequences, techniques , or procedures; or for the verification of any estimates of cost or estimated cost proposals. In the event that the Architect discovers any inconsistencies or inaccuracies in the information presented, the Architect shall promptly notify the Owner and Construction Manager. AIA Document B133"' -2014. Copyright© 2014 by T he American lnst~ute of ArcMects. All rights reserved. WARNING . -his AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This documen t was produced by AIA software at 09 :35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018 , and is not for resale. User Notes: (3B9ADA 1 E) 6 031918a HC BOC Page 35 lnil § 3.2.3 Upon authorization by the Owner, and subject to Section 4.3.1. I 5, the Architect shall update the Drawings, Specifications, and other documents to incorporate the agreed upon assumptions and clarifications contained in the Guaranteed Maximum Price Amendment or Control Estimate. § 3.3 Schematic Design Phase Services § 3.3.1 The Architect shall review the program and other information furnished by the Owner and Construction Manager, and shall review laws, codes, and regulations applicable to the Architect's services. § 3.3.2 The Architect shall prepare a preliminary evaluation of the Owner's program , schedule, budget for the Cost of the Work, Project site, and other Initial Information , each in term s of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of(l) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.3.3 The Architect shall present it s preliminary evaluation to the Owner and Construction Manager and shall discuss with the Owner and Construction Manager alternative approaches to design and construction of the Project, including the feasibility of incorporating sustainable design approaches, and consideration of the implementation of the Owner's sustainable objective, if any. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.3.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present to the Owner and Construction Manager, for the Owner's approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.3.5 Based on the Owner's approval of the preliminary design , the Architect shall prepare Schematic Design Documents for the Owner's approval and the Construction Manager's review. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sec tions and elevations; and may include some combination of study model s, perspective sketches, or digital modeling . Preliminary selections of major building systems and construction materials shall be noted on the draw ings or described in writing. § 3.3.5.1 The Architect shall consider sustai nable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, implications of sustainable code requirements enacted in the relevant jurisdiction, if any , in developing a des ign that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain other sustainable design services under Article 4. § 3.3.5.2 The Architect s hall consider with the Owner and the Construction Manager the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics in devel o ping a design for the Project that is consistent with the Owner's schedule and budget for the Cost of the Work. § 3.3.6 The Architect shall s ubmit the Schematic Design Documents to the Owner and the Construction Manager. The Architect shall meet with the Co ns truction Manager to review the Schematic Design Documents. § 3.3.7 Upon receipt of the Construction Manager's review comments and cost estimate at the conclusion of the Schematic Design Phase, the Architect shall take action as required under Section 6.4, identify agreed upon adjustments to the Project's s ize, quality, or budget, and request the Owner's approval of the Schematic Design Documents. If revisions to the Schematic Design Documents are required to comply with the Owner's budget for the Cost of the Work at the conclusion of the Schematic Des ign Phase, the Architect shall incorporate the required revi s ions in the Design Development Phase. § 3.3.8 In the further development of the Drawings and Specifications during this and s ubsequent pha ses of design, the Architect shall be entitled to rel y on the accuracy of the estimates of the Cost of the Work, which are to be provide d by the Construction Manager under the Construction Manager's agreement with the Owner. See also article 6.3. I . AIA Document 8133™ -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document Is protecteo by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of It, may result i n severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35:20 on 03/1412018 under Order No. 4096496030 which expires on 09/13/2018, and is not for resale. User Notes: (3B9ADA 1 E) 7 031918a HC BOC Page 36 lnil § 3.4 Design Development Phase Services § 3.4.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work pursuant to Section 5.4, the Architect shall prepare Design Development Documents for the Owner's approval and Construction Manager's review. The Design Development Documents shall be based upon information provided, and estimates prepared by, the Construction Manager and shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.4.2 Prior to the conclusion of the Design Development Phase, the Architect shall submit the Design Development Documents to the Owner and the Construction Manager. The Architect shall meet with the Construction Manager to review the Design Development Documents. § 3.4.3 Upon receipt of the Construction Manager's information and estimate at the conclusion of the Design Development Phase, the Architect shall take action as required under Sections 6.5 and 6.6 and request the Owner's approval of the Design Development Documents. See also article 6.3.1. § 3.5 Construction Documents Phase Services § 3.5.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval and the Construction Manager's review. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Construction Manager will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.5.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. § 3.5.3 During the development of the Construction Documents, if requested by the Owner, the Architect shall assist the Owner and Construction Manager in the development and preparation of (I) the Conditions of the Contract for Construction (General, Supplementary and other Conditions) and (2) a project manual that includes the Conditions of the Contract for Construction and Specifications and may include sample forms. § 3.5.4 Prior to the conclusion of the Construction Documents Phase, the Architect shall submit the Construction Documents to the Owner and the Construction Manager. The Architect shal I meet with the Construction Manager to review the Construction Documents. § 3.5.5 Upon receipt of the Construction Manager's information and estimate at the conclusion of the Construction Documents Phase, the Architect shall take action as required under Section 6.7 and obtain the Owner's approval of the Construction Documents. § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Construction Manager as set forth below and in AlA Document A201™-2007, General Conditions of the Contract for Construction. If the Owner and Construction Manager modify AlA Document A201 -2007, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Arch itect amend this Agreement. § 3.6.1.2 Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences upon the Owner's acceptance of the Construction Manager's Guaranteed Maximum Price proposal, the Owner's approval of the Construction Manager's Control Estimate, or the Owner's issuance of a Notice to Proceed to the AIA Document B133"' -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING This AIA"' Document is protected by U.S . Copyright Law and lntemational Treaties Unauthorized reproduction or distribution of this AIA Document. or any portion of it, may result in 8 severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law This document was produced by AIA software at 09:35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018 , and is not for resale . User Notes: (3B9ADA 1 E) 031918a HC BOC Page 37 lnit. Construction Manager. Subject to Section 4.3 , the Architect's responsibility to provide Construction Phase Services terminates on the date the Architect issues the final Certificate for Payment. § 3.6.1.3 The Architect shall advise and consult with the Owner and Construction Manager during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Construction Manager's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Construction Manager or of any other persons or entities performing portions of the Work. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.3.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (I) known deviations from the Contract Documents and from the most recent construction schedule, and (2) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Construction Manager, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Construction Manager. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and deci sions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Construction Manager, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith . The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents . § 3.6.2.5 Unless the Owner and Construction Manager designate another person to serve as an Initial Decision Maker, as that term is defined in AJA Document A201 -2007, the Architect shall render initial decisions on Claims between the Owner and Construction Manager as provided in the Contract Documents. § 3.6.3 Certificates for Payment to Construction Manager § 3.6.3.1 The Architect shall review and certify the amounts due the Construction Manager and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect 's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Construction Manager 's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and ( 4) to specific qualifications expressed by the Architect. AIA Document e133no -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA -Document Is protec~ by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA~ Document, or any portion of it, may result 1n g severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Th is document was produced by AIA software at 09 :35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and i s not for resale . User Notes: (389AOA 1 E) 031918a HC BOC Page 38 lnit § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (I) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Construction Manager's right to payment, or (4) ascertained how or for what purpose the Construction Manager has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4 .1 The Architect shall review the Construction Manager's submittal schedule and shall not unreasonably delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. § 3.6.4.2 In accordance with the Architect-approved submittal schedule, the Architect shall review and approve or take other appropriate action upon the Construction Manager's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Construction Manager's responsibility. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval ofa specific item shall not indicate approval ofan assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Construction Manager to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review shop drawings and other submittals related to the Work designed or certified by the design professional retained by the Construction Manager that bear such professional's seal and signature when submitted to the Architect. The Architect shal I be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to the provisions of Section 4.3 , the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplementa.l Drawings and Specifications in response to requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Construction Manager in accordance with the requirements of the Contract Documents. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to the provi s ions of Section 4.3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; issue Certificates of Substantial Completion; receive from the Construction Manager and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the AIA Document 8133"" -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of It, may result In 10 severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law This document was produced by AIA software at 09:35:20 on 03/14 /2018 under Orde r No. 4096496030 which expires on 09/13/2018, a nd is not for resa le. User Notes: (3B9ADA 1 E) 031918a HC BOC Page 39 lnit. Contract Documents and assembled by the Construction Manager; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Construction Manager of Work to be completed or corrected. § 3.6.6 .3 When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Construction Manager, including the amount to be retained from the Contract Sum. if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Construction Manager: (I) consent of surety or sureties, if any, to reduction in or partial release of retain age or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Construction Manager under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 ADDITIONAL SERVICES § 4.1 Additional Services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Additional Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. (Designate the Additional Services the Architect shall provide in the second column of the table below. In the third column indicate whether the service description is located in Section 4.2 or in an attached exhibit. If in an exhibit, identify the exhibit.) Services Responsibility Location of Service (Architect, Description Owner or Not (Section 4.2 below or in an Provided) exhibit attached to this document and identified below) § 4.1 .1 Assistance with selecti on of the Construction Manager Not Provided § 4.1.2 Programming Architect Exhibit A § 4.1.3 Multiple preliminary designs Not Provided §4.1.4 Measured drawings Architect Exhibit A §4.1.5 Existing facilities surveys Architect Exhibit A § 4.1.6 Site Evaluation and Planning Architect Exhibit A §4.1.7 Building lnformation Modeling Architect Exhibit A §4.1.8 Civi l engineering Architect Exhibit A §4.1.9 Landscape design Architect Exhibit A § 4.1.10 Architectural Interior Design Architect Exhibit A § 4.1 .11 Value Analysis (B204™-2007) Not Provided § 4.1.12 Detailed cost estimating Architect Exhibit A § 4.1.13 On-site project representation (B207™-2008) Not Provided §4.1 .14 Conformed construction documents Not Provided §4.1.15 As-Designed Record drawings Not Provided § 4.1 .16 As-Constructed Record drawings Architect Exhibit A § 4.1.17 Post occupancy evaluation Architect Exhibit A AIA Document B133™ -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING This AIA" Document Is protected by U.S. Copyright Law and International Treatles Unauthorized reproduction or distribution of this AIA Document, or any portion of it may result in 11 severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Th is document was produced by AIA software at 09:35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018 , and is not for re sa le. User Notes: (3B9ADA 1 E) 031918a HC BOC Page 40 lnil § 4.1.18 Facility Support Services (82 JOTM_2007) Not Provided § 4.1.19 Tenant-related services Not Provided § 4.1.20 Coordination of Owner's consultants Not Provided § 4.1.21 Telecommunications/data design Architect Ex hibit A § 4.1 .22 Security Evaluation and Planning (8206™-2007) Architect Exhibit A § 4.1.23 Commissioning (8211 ™-2007) Not Provided § 4.1.24 Extensive sustainable design services Not Provided §4.1.25 LEED® Certification (B2J4TI.L2012) Not Provided § 4.1.26 Historic Preservation (8205™-2007) Not Provided § 4.1.27 Furniture, Furnishings, and Equipment Design Architect Exhibit A (B253TI.L2007) § 4.2 Insert a description of each Additional Service designated in Section 4.1 as the Architect's responsibility, if not further described in an exhibit attached to this document. See Exhibit A § 4.3 Additional Services may be provided after execution of this Agreement, without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4 .3 shall entitle the Architect to compensation pursuant to Section 11 .3 and an appropriate adjustment in the Architect's schedule. § 4.3.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances givin g rise to the need. The Architect shall not proceed to provide the following services until the Architect receives the Owner's written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or recommendations given by the Construction Manager or the Owner, approvals given by the Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or bid packages in addition to those li sted in Section 1.1.6; .2 Making revisions in Drawings, Specifications, or other documents (as required pursuant to Section 6 .7), when such revisions are required because the Construction Manager's estimate of the Cost of the Work, Guaranteed Maximum Price proposal , or Control Estimate exceeds the Owner's budget, except where such excess is due to changes initiated by the Architect in scope, capacities of basic systems, or the kinds and quality of materials, finishes, or equipment; .3 Services necessitated by the Owner's request for extensive sustainable design alternatives, s uch as unique system designs, in-depth material research, energy modeling, or LEED® certification; .4 Changing or editing previously prepared Instruments of Service necessitated by the enactment or revision of codes, laws or regulations, or official interpretations; .5 Services necessitated by decisions of the Owner or Construction Manager not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; .6 Preparing digital data for transmission to the Owner's consultants and contractors, or to other Owner authorized recipients; .7 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner or Construction Manager; .8 Preparation for, and attendance at, a public presentation, meeting or hearing; .9 Preparation for, and attendance at a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .10 Evaluation of the qualifications of bidders or persons providing proposals; .1 1 Consultation concerning replacement of Work resulting from fire or other cause during construction; .12 Assistance to the Initial Decision Maker, if other than the Architect; .13 Services necessitated by replacement of the Construction Manager or conversion of the Construction Manager as constructor project delivery method to an alternative project delivery method; AIA Document B133 "' -2014. Copyright © 2014 by The American Institute of Architects. All rights reserved. WARNING. This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or dist ·ibution of this AIA .. Document, or any portion of It, may result in 12 severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law This document was produced by AIA software at 09:35 :20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and is not for resale. User Notes: (3B9ADA 1 E) 031918a HC BOC Page 41 lnit .14 Services necessitated by the Owner's delay in engaging the Construction Manager; and .15 Making revisions in Drawings, Specifications, and other documents resulting from substitutions included in the agreed to assumptions and clarifications contained in the Guaranteed Maximum Price Amendment or Control Estimate. § 4.3.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If the Owner subsequently determines that all or parts of those services are not required, the Owner shall give prompt written notice to the Architect, and the Owner shall have no further obligation to compensate the Architect for those services: .1 Reviewing a Construction Manager's submittal out of sequence from the submittal schedule agreed to by the Architect; .2 Responding to the Construction Manager's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Construction Manager from a careful study and comparison of the Contract Documents, field conditions, other Owner- provided information, Construction Manager-prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders, and Construction Change Directives that require evaluation of the Construction Manager's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evaluating substitutions proposed by the Owner or Construction Manager and making subsequent revisions to Instruments of Service resulting therefrom; or .6 To the extent the Architect's Basic Services are affected, providing Construction Phase Services 60 days after (1) the date of Substantial Completion of the Work or (2) the anticipated date of Substantial Completion, identified in lnitial Information, whichever is earlier. § 4.3.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two ( 2) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Construction Manager .2 Fifty-five ( 55 ) visits to the site by the Architect over the duration of the Project during construction .3 Two ( 2 ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 One ( I ) inspections for any portion of the Work to determine final completion § 4.3.4 If the services covered by this Agreement have not been completed within Thirty-six ( 36 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights. § 5.2 The Owner shall retain a Construction Manager to provide services, duties, and responsibilities as described in the agreement selected in Section 1.1.5. § 5.3 The Owner shall furnish the services of a Construction Manager that shall be responsible for creating the overall Project schedule. The Owner shall adjust the Project schedule, if necessary , as the Project proceeds. § 5.4 The Owner shall establish and periodically update the Owner's budget for the Project, including (I) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall furnish the services of a Construction Manager that shall be responsible AIA Document e133no -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document is p ·otected by U.S Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in 13 severe civil and criminal penalties and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35 :20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2 018 . and is not for resale . User Notes: (3 B9ADA1 E) 031918a HC BOC Page 42 lnit for preparing all estimates of the Cost of the Work. lfthe Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the budget for the Cost of the Work or in the Project's scope and quality . § 5.4.1 The Owner acknowledges that accelerated, phased or fast-track scheduling provides a benefit, but also carries with it associated risks. Such risks include the Owner incurring costs for the Architect to coordinate and redesign portions of the Project affected by procuring or installing elements of the Project prior to the completion of all relevant Construction Documents, and costs for the Construction Manager to remove and replace previously installed Work . If the Owner selects accelerated, phased or fast-track scheduling, the Owner agrees to include in the budget for the Project sufficient contingencies to cover such costs. § 5.5 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. § 5.6 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way , restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.7 The Owner shall furnish services of geotechnical engineers, which may include but are not limited to test borings, test pits , determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.8 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants maintain professional liability in surance and other liability insurance as appropriate to the services provided. § 5.9 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.10 The Owner shall furnish all legal , insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.11 The Owner shall provide prompt written notice to the Architect and Construction Manager if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsi stencies in the Architect's Instruments of Service. § 5.12 The Owner shall contemporaneously provide the Architect with any communications provided to the Construction Manager about matters arising out of or relating to the Contract Documents that are pertinent to Architect's ability to perform its obligations under thi s Agreement. Communications by and with the Architect's consultants shall be through the Architect. § 5.13 Before executing the Contract for Construction, the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in thi s Agreement. The Owner shall provide th e Architect a copy of the executed agreement between the Owner and Construction Manager, including the General Conditions of the Contract for Construction. AIA Document B133™ -2014. Copyright © 2014 by The American lnstttute of Architects. All rights reserved. WARNING : This AIA-Document is protected by U.S . Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA· Document, or any portion of it, may result 1n 14 severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09 :35 :20 on 03/14/20 18 under Order No. 4096496030 which expires on 09/13/2018, and is not for resale. User Notes: (389ADA1 E) 031918a HC BOC Page 43 lnit § 5.14 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Construction Manager to provide the Architect access to the Work wherever it is in preparation or progress. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct a ll elements of the Project designed or specified by the Architect and shall include the Construction Managers' general conditions costs, overhead, and profit . The Cost of the Work does not include the compensation of the Architect, the compensation of the Construction Manager for Preconstruction Phase services, the costs of the land, rights-of-way, financing , contingencies for changes in the Work or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in the Initial Information, and may be adjusted throughout the Project as required under Sections 5.4 and 6.4. Evaluations of the Owner's budget for the Cost of the Work represent the Architect's judgment as a design professional. § 6.3 The Owner shall require the Construction Manager to include appropriate contingencies for design , bidding or negotiating, price escalation , and market conditions in estimates of the Cost of the Work. The Architect shall be entitled to rely on the accuracy and completeness of estimates of the Cost of the Work the Construction Manager prepares as the Architect progresses with its Basic Services. The Architect shall prepare, as an Additional Service, revisions to the Drawings, Specifications or other documents required due to the Construction Manager's inaccuracies or incompleteness in preparing cost estimates. The Architect may review the Construction Manager's estimates solely for the Architect's guidance in completion of its services, however, the Architect shall report to the Owner any material inaccuracies and inconsistencies noted during any such review. § 6.3.1 If the Architect is providing detailed cost estimating services as an Additional Service, and a discrepancy exists between the Construction Manager's cost estimates and the Architect's cost estimates, the Architect shall work cooperative ly with the Construction Manager to conform the cost estimates to one another. § 6.3.2 Subject to Section 4.3, if the Owner engages a Cost Consultant and a discrepancy exists between the Construction Manager's estimate and the Cost Consultant's estimate, the Architect shall assist the Cost Consultant and Construction Manager as necessary to conform the estimates to one another. § 6.4 If, prior to the conclusion of the Design Development Phase , the Construction Manager's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect, in consultation with the Construction Manager, s hall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget, and the Owner shall cooperate with the Architect in making such adjustments. § 6.5 lfthe Construction Manager's estimate of the Cost of the Work at the conclusion of the Design Development Phase exceeds the Owner's budget for the Cost of the Work, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 in consultation with the Architect and Construction Manager, revise the Project program , scope, or quality as required to reduce the Cost of the Work; or .3 implement any other mutually acceptable alternative. § 6.6 If the Owner chooses to proceed under Section 6.5.2, the Architect, without additional compensation, shall incorporate the required modifications in the Construction Documents Phase as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Design Development Phase Services, or the budget as adjusted under Section 6.5.1. The Architect's modification of the Construction Documents shall be the limit of the Architect's res ponsibility as a Basic Service under this Article 6. § 6.7 After incorporation of modifications under Section 6.6, the Architect shall, as an Additional Service, make any required revisions to the Drawings, Specifications o r other documents necessitated by the Construction Manager's subsequent cost estimates, th e Guaranteed Maximum Price proposal , or Control Estimate that exceed the Owner's budget for the Cost of the Work, except when the excess is due to changes initi ated by the Architect in scope, basic systems, or the kinds and quality of materials, finishes or equipment. AIA Document B133™ -2014. Copyright© 20 14 by The American Institute of Architects. All rights reserved. WARNING Thi• AIAe Document Is protecred by U.S. Copyright Law and International Treaties. Unauthorized reproduc, on or distribution of this AIA Document or any portion of it, may result in 15 severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law This document was produced by AIA software at 09:35 :20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018 , and is not for resale . User Notes: (3B9ADA 1 E) 031918a HC BOC Page 44 lnit ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting In struments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. If the Owner and Architect intend to transmit Instruments of Service or any other information or documentation in digital form, they shall endeavor to establish necessary protocols governin g such transmissions. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law , statutory and other reserved rights, including copyrights. Submission or distribution of In struments of Service to meet official regulatory requirements or for si milar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solel y and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment of all s ums when due , under this Agreement. The Architect shall obtain s imilar nonexclusive licenses from the Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Construction Manager, Subcontractors, Sub-subcontractors, and material or equipment suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service solely and exclusively for use in performing services or construction for the Project. lfthe Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all claim s and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to ind em nify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to c laim s and causes of action asserted by any third perso n or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under thi s Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the lic e nses granted in this Article 7, no other license or right shall be deemed granted or implied under thi s Agreement. The Owner shall not assign , delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the instruments of Service shall be at the Owner's sole ri s k and without liability to the Architect and the Architect's consultants. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action , whether in contract, tort, or otherwi se, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding di spute resolution selected in thi s Agreement within the period s pecified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claim s and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property in surance, the Owner and Architect waive all rights against each oth er and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201 -2007, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate , shall require of the Construction Manager, contractors, consultants, agents and employees of any of th e m s imilar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect shall indemnify and hold the Owner and the Owner's officers and employees harmless from and against damages, lo sses and judgments arising from claims by third parties, including reasonable attorneys ' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the Architect, its em ployees and its consultants in the performance of professional services under this AIA Document B133™ -2014. Copyright © 2014 by The American Institute of Architects. All rights reserved . WARNING : This AIA"' Document is protected by U.S Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Documen or any portion of it, may result in 16 severe civil and criminal pen11lties , and will be prosecuted to the maximum extf!nt possible under the law. This document was produced by AIA software at 09:35 :20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018. and is not for re sa le. User Notes: (3B9ADA 1 E) 031918a HC BOC Page 45 lnit. Agreement. The Architect's duty to indemnify the Owner under this provision shall be limited to the available proceeds of insurance coverage. § 8.1.4 The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 Mediation § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be administered by a mutually agreed upon mediator in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator 's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2 , the method of binding dispute resolution shall be the following: (Check the appropriate box. If the Owner and Architect do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction.) [ 1 [ X ] Litigation in a court of competent jurisdiction. See last page regarding venue. [ ] Other: (Specify) (Paragraphs Deleted) ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect 's option, cause for suspension of performance of services under this Agreement. lfthe Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 Ifthe Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect 's fees for the remaining services and the time schedules shall be equitably adjusted. AIA Document B133™ -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA• Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA· Document, or any portion of it, may result in 17 severe civil 'Ind criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09 :35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and is not for resale . User Notes: (3B9ADA 1 E) 031918a HC BOC Page 46 lnil § 9.3 lfthe Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantiall y to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's conveni ence and without cause. § 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Section 9.7. § 9.7 Termination Expenses are in addition to compensation for the Architect's services and include expenses directly attributable to termination for which the Architect is not otherwise compensated. § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event ofa termination of this Agreement are set forth in Article 7 and Section 11.9. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, except that if the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201 -2007, General Conditions of the Contract for Construction, except as modified in thi s Agreement. The term "Contractor" as used in A20 1-2007 shall mean the Construction Manager. § 10 .3 The Owner and Architect, respectively , bind themselves, their agents, s uccessors, assigns and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement. § 10.4 l f the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to faci litate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be requi red to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or dispos al of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials sh all not include the Owner's confidential or proprietary information if the Owner has previous ly advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. AIA Document B133"' -2014. Copyright© 2014 by Th e American Institute of Architects. All rights reserved. WARNING . This AIA Document is protected by U.S. Copyrighl Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it may result in 18 severe ciVil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35 :20 on 03/14/2018 under Order No. 4096496030 which ex pires on 09/13/2018, and is not for re sale. User Notes: (3B9ADA 1 E) 031918a HC BOC Page 47 lnit § 10.8 If the Architect or Owner receives information specifically designated by the other party as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2) those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project, (3) its consultants and contractors whose contracts include similar restrictions on the use of confidential information, or (4) the documents must be disclosed as required by law.(i.e. public records law) ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) $1,377,600 § 11.2 For Additional Services designated in Section 4.1 , the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessa,y, list specific services to which particular methods of compensation apply.) $258,795 § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) As negotiated between the Owner and the Architect § 11.4 Compensation for Additional Services of the Architect's consultants when not included in Sections 11.2 or 11.3, shall be the amount invoiced to the Architect plus five percent ( 5 %), or as otherwise stated below: § 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work, the compensation for each phase of services shall be as follows : Schematic Design Phase Eighteen percent ( 18 %) Construction Documents Phase Thirty percent ( 30 %) Construction Administration Twenty-eight percent ( 28 %) Phase Bidding and Negotiations Five percent ( 5 %) Phase Close-out & Final Report Two percent ( 2 %) Total Basic Compensation one hundred percent ( 100 %) The Owner acknowledges that with an accelerated Project delivery, multiple bid package process, or Construction Manager as constructor project delivery method, the Architect may be providing its services in multiple Phases simultaneously . Therefore, the Architect shall be permitted to invoice monthly in proportion to services performed in each Phase of Services as appropriate. § 11.6 When compensation is based on a percentage of the Cost of the Work and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Section 11.5 based on (I) the Owner-accepted Guaranteed Maximum Price Amendment or Control Estimate, as applicable, or (2) if the Guaranteed Maximum Price proposal or Control Estimate has not been accepted by the Owner, the most recent estimate of the Cost of the Work prepared by the Construction Manager for such portions of the Project. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. AIA Document 8133"' -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA" Document is protected by U.S Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of It, may result in 19 severe civil and criminal penalties and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35:20 on 03/14/2018 under Ord er No. 4096496030 wh ich expires on 09/13/2018, and is not fo r resale. User Notes: (3B9ADA 1 E) 031918a HC BOC Page 48 lnit. § 11 .7 The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth below . The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) Little's Standard Rate Schedule: See Exhibit B (Table [)eletelf) § 11 .8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project Web s ites, and extranets; .3 Fees paid for sec uring approval of authorities having jurisdiction over the Project; .4 Printing, reproductions , plots, standard form documents; .5 Postage, handling and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, models, mock-ups, professional photography, and presentation materials requested by the Owner; .8 Architect's consultants' expense of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; and .11 Other similar Project-related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus ten percent ( 10 %) of the expenses incurred. (Paragraphs Deleted) § 11.10 Payments to the Architect § 11 .1 0.1 An initial payment of ze ro ($ 0 ) s hall be made up on execution of thi s Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11.10.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid forty-five ( 45 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) Prime rate+ 1.5 % § 11 .10.3 T he Owner shall not withhold amounts from the Architect's compensation to impose a penalty o r liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work unl ess the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11 .10.4 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on the basis of hourly rates s hall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows : AIA Document B1JJTII -2014. Copyright © 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document is protected by U.S. Copyright Law and lntemattonal Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result In 20 severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and i s not for resale. User Notes: (3B9ADA 1 E) 031918a HC BOC Page 49 lnit . I E-Verify Compliance: Architect understands that E-Verify is the federal program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with §64-25(5) of the North Carolina General Statutes. Provided that Architect is a person , business entity , or other organization that transacts bus iness in this State and that employs 25 or more employees in this State, then Architect understands and certifies that they shall verify the work authorization of the employee through E-Verify in accordance with §64-26(a) of the North Carolina General Statutes. Architect further agrees that it shall contractually obligate its subcontractors to comply with E-Verify pursuant to federal law , and Architect will ensure compliance with E-Verify by any subcontractors subsequently hired by Architect. .2 Governgin Law and Venue: This contract shall be governed and construed in accordance with the laws of the State of North Carolina. Any action or proceeding arising under under this contract shall be filed and heard in the Superior Court of Harnett County. ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. § 13.2 This Agreement is comprised of the following documents listed below: .1 AIA Document B133™-2014, Standard Fonn Agreement Between Owner and Architect, Construction Manager as Constructor Edition (Paragraph Deleted) .2 Other documents: (Lis t other documents, if any, including additional sc opes of service forming part of the Ag re ement.) Exhibit A: Proposal for Design Services Exhibit B : Hourly Rate Schedule This Agreement entered into as of the day and year first written above. OWNER (Signature) ARCHITECT (Signature) (Printed name and title) (Printed name and title) AIA Document B133"' -2014. Copyright © 2014 by The American Institute of Arch itects. All rights reserved. WARNING This AIA• Document is protecte<I by U .S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result In 21 severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document w as produced by AI A software at 09:35:20 on 03/14/201 8 under Order No. 4096496030 which expires on 09/13/20 18, and is not fo r resa le. User Notes: (3 B9ADA 1 E) 031918a HC BOC Page 50 Additions and Deletions Report for ® TM AJA Document 8133 -2014 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard fonn AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for infonnalion purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 09:35:20 on 03/14/2018. PAGE 1 AGREEMENT made as of the Eleventh day of December in the year Two-thousand and eighteen Harnett County- Hamett County 420 McKinney Pkwy Lillington, NC 27524 Little Diversified Architectural Consulting, Inc. 410 Blackwell Street Suite 10 Durham, NC 2770 I Hamett County Government Services Center South Balfour Beatty Construction 406 South McDowell Street Raleigh, NC 2760 I PAGE2 Develop a new multi-story office building on their existing Government Center Complex. The project will provide approximately 58,000 gsf of new construction and approximately 3,000 sf of renovations to the existing Social Services Building. Also, included is a 2-story addition of approximately 7,500 gsf for their existing social services building. Site is located off Highway 42 1 in Lillington, NC. Additions and Deletions Report for AIA Document B133'" -2014. Copyright© 2014 by Th e American In stitute of Architects. All rights reserved . WARNING : This AIA• Documen1 Is protected by U.S. Copyright Law and lntemational Treaties. Unauthorized reproduction or distribution of this AIA• 1 Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09 :35:20 on 03/14/2018 under Ord er No . 4096496030 which expires on 09/13/2018 , and is not for resale. User Notes: (3B9ADA 1 E) 031918a HC BOC Page 51 The total project budget is estimated at $20,000,000. The construction budget is es timated as $16,726,000. PAGE3 [ X ] AJA Document A 133-2009, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. Mr. Ste ve Ward Director-Public Works 700 McKinney Parkway, Lillington, NC 27524 § 1.1.9 The persaAs er eAtities, i-A aeaitiaA ta the OwAer's represeAtative, wha are reEf1:1ire0 ta review the Arehiteet's s1:1blflittals ta the OwAer are as fellaws : Balfour Beatty Construction .2 Cast C0As1:1ltaAt (if iA aaaitiaA ta the CaAstr1:1eti0A MaAager): Additions and Deletions Report for AIA Document 8133™ -2014. Copyright © 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA " 2 Document, or any portion of it. may result In severe civil and criminal penalties. and will be prosecuted to the maximum extent possible under the law. Thi s document was prod uced by A IA software at 09:35:20 o n 03/14/201 8 under O rd er No. 4096496030 which expires on 09/13/2018 , and is not for resale . User Notes: (389ADA 1 E) 031918a HC BOC Page 52 PAGE4 (Jf e Gest Cel'lsHltel'lt is ,"eleil'led, eifJ/H9p~·iete referenees t-e the Gest Censultel'lt she1,1Jd be inserted il'I Seetiel'ls 3.3.6, 3.3. 7, 3. 4.2, 3. 4.3, 3.5. 4, 3.5.5, 5. 4, 6.3, 6.3. I , 6. 4 8/'ld l!.6.) .3 LaAa S1:Jn•eyor: .4-Geotechnical Engineer: .5 CiYil BAgiReer: .6 Other 60RS1:JltaRts: (l,ist 81'/J'' ether eensultel'lts ,"eleil'led by• the Ow l'ler, sweh €IS 61 P-r~/eel er p,.,egri;,m /!,lan61ger, e r sehefiHling eeHS 1,1/.tant.) § 1.1.11 The Architect identifies the following representati ve in accordance with Section ~2.3: Juli e McLaurin, Studio Princip al, 410 Blackwell Street, S uite 10, Durham, NC Eric Schoenagel, Senior Project Manager, 410 Blackwell Street, Suite 10, Durham, NC Little Divers ified Architectural Consultin g 410 Blackwell Street Suite 10 Durham, NC 2770 1 Additions and Deletions Report for AIA Document B133™ -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING This AIA• Document Is protected by U.S. Copyright Law and nternational Treaties. Unauthorized reproduction or distribution of this AIA• 3 Document, or any portion of it, may result In severe civil and criminal penalties. and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software a t 09 :35:20 on 03/14/2018 und er Order No. 4 096496030 which expires on 09/13/2018, and is not for resale . User No tes: (3B9ADA 1 E) 031918a HC BOC Page 53 Dewberry - 2610 WycliffRoad Suite 410 Raleigh, NC 27607 Dewberry - 2610 WycliffRoad Suite 410 Ra leigh, NC 27607 .4 Civil Engineer: Dewberry 2610 Wycliff Road Suite 410 Raleigh, NC 27607 Additions and Deletions Report for AIA Document 8133™ -2014. Copyrig ht© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document is protected by U.S. Copyright Law and International Treaties Unauthorlwd reproduction or distribution of this AIA• 4 Document, or any portion of it, may result in severe c ivil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35 :20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018 , and is not for resa le . User Notes: (3B9ADA 1 E) 031918a HC BOC Page 54 PAGES §2.6.1 Commercial General Liability with policy limits of not less than One Million ($1,000,000 ) for each occurrence and Two Million ($ 2,000,000 ) in the aggregate for bodily injury and property damage. § 2.6.2 Automobile Liability covering vehicles owned by the Architect and non-owned vehicles used by the Architect with policy limits of not less than One Million($ I ,000,000 ) per claim and Two Million ($ 2,000,000 ) in the aggregate for bodily injury and property damage along with any other statutorily required automobile coverage. § 2 .6.4 Workers ' Compensation at statutory limits and Employers Liability with policy limits of not less than One Million ($ 1,000,000 ). § 2.6.5 Professional Liability covering negligent acts, errors and omissions in the performance of professional services, with policy limits of not less than Five Million ($ 5,000,000 ) per claim and Seven Million ($ 7,000,000) in the aggregate. PAGE6 § 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary structural, mechanical , plumbing and electrical engineering services. Services not set forth in this Article 3 are Additional Services. PAGE7 § 3.3.8 In the further development of the Drawings and Specifications during this and subsequent phases of design, the Architect s hall be entitled to rely on the accuracy of the estimates of the Cost of the Work, which are to be provided by the Construction Manager under the Construction Manager's agreement with the Owner. See also article 6.3.1 . PAGES § 3.4.3 Upon receipt of the Construction Manager's information and estimate at the conclusion of the Design Development Phase, the Architect shall take action as required under Sections 6.5 and 6.6 and request the Owner's approval of the Design Development Documents. See also article 6.3.1. PAGE12 Services Responsibiliti: Location of Service (Architect, Description Owner or Not (Section 4.2 below or in an Provided) exhibit attached to this document and identified below) § 4.1.1 Assistance with selection of the Construction Manager Not Provided §4.1.2 Programming Architect Exhibit A § 4.1.3 Multi11Je preliminm designs Not Provided Additions and Deletions Report for AIA Document e133n1 -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING: This AtA• Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA• 5 Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35:20 on 0311412018 under Order No. 4096496030 which expires on 09/13/2018 , and is not for resale . User Notes: (3B9ADA 1 E) 031918a HC BOC Page 55 §4.1.4 Measured drawings §4.1.5 Existing facilities survexs § 4.1.6 Site Evaluation and Planning § 4.1.7 Building Information Modeling §4.1.8 Civil engineering §4.1.9 LandscaQe design §4.1.10 Architectural Interior Design § 4.1.11 Value Analxsis (B204rn_--2007} §4.1.12 Detailed cost estimating § 4.1.13 On-site Qroject reQresentation (8207TM-2008} § 4.1.14 Conformed construction documents § 4.1.15 As-Designed Record drawings §4.1.16 As-Constructed Record drawings § 4.1.17 Post occuQancx evaluation §4.1.18 Facili!l'. SUQQOrt Services (821 QTM_2007} §4.1.19 Tenant-related services § 4.1.20 Coordination of Owner's consultants § 4.1.21 Telecommunications/data design § 4.1.22 Securi!l'. Evaluation and Planning (8206™-2007} §4.1.23 Commissioning (8211 TM_2007) § 4.1.24 Extensive sustainable design services § 4.1.25 LEED® Certification (B2J4TM_2 012) §4.1.26 Historic Preservation (B205™-2007) § 4.1.27 Furniture, Furnishings, and EguiQment Design (8253TM_2007) ServiGe& § 4.1.1 AssisteAee with seleetieR efthe CeRstrnetieR . ;_ ._. .. " - ._. • • ? '• .1,: r ,. • ,, I. ·-------' ... I r" ft:'~ f\'>TU '°'" • ..,, --., ._. •• 0 -· -" ._. •• I\ ' ~ ._. .. ·" . ~ ..... -..1 • /Q "lr'"'-ra. _..,.,__,. ~ A 4 4') n. ., ~ -·=- ._. ... "' .. " .. ._. ... ,, .. - ". . ... -.I :..-.. .... Architect Exhibit A Architect Exhibit A Architect Exhibit A Architect Exhibit A Architect Exhibit A Architect Exhibit A Architect Exhibit A Not Provided Architect Exhibit A Not Provided Not Provided Not Provided Architect Exhibit A Architect Exhibit A Not Provided Not Provided Not Provided Architect Exhibit A Architect Exhibit A Not Provided Not Provided Not Provided Not Provided Architect Exhibit A RespeRsibility ~4Pehitee t, Owner leGatieR ef ServiGe ge&Griptien (See ti81'1 4. 2 he/e>,11 er i11 a/'i exhibit attaehed te this dee1:Jment and " n • . ' -" • • -~ ,J r r 1 Additions and Deletions Report for AIA Document B133™ -2014. Copyright © 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIAe Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAe 6 Document, or any portion of it, may result in severe civil and c riminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09 :35 :20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018 , and i s not for resale. User Notes: (389ADA 1 E) 031918a HC BOC Page 56 See Exhibit A PAGE 13 .1 Two ( i) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Construction Manager .2 Fifty-five (~)visits to the site by the Architect over the duration of the Project during construction .3 Two ( L) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 One ( .L) inspections for any portion of the Work to determine final completion § 4.3.4 If the services covered by this Agreement have not been completed within Thirty-six ( J_§_) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. PAGE14 § 5.12 The Owner shall contemporaneously provide the Architect with any communications provided to the Construction Manager about matters arising out of or relating to the Contract D0e1c1meRts. Documents that are pertinent to Architect's ability to perform its obligations under this Agreement. Communications by and with the Architect's consultants shall be throug h the Architect. PAGE15 § 6.5 lfthe Construction Manager's estimate of the Cost of the Work at the conclusion of the Design Development Pl:iaseexeeees Phase exceeds the Owner's budget for the Cost of the Work, the Owner shall PAGE 17 Additions and Deletions Report for AIA Document B133™ -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AtA• 7 Document. or any portion of it. may result in severe civil and criminal penalties. and wlll be prosecuted to the maximum extent possible under the law This document was produced by A IA software at 09:35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and is not for resale. User Notes: (389ADA 1 E) 031918a HC BOC Page 57 § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be administered by the AmericaA AreitratieR AsseciatieR a mutually agreed upon mediator in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. [ ] ,t\r-eitratioR p1:1rs1:1aRt to 8ectioR 8.3 ef this AgreemeRt [ K] Litigation in a court of competentj1:1risdictionjurisdiction. See last page regarding venue. § 8.3 AFbitr-atien § 8.3.1 ff the parties ha¥e selected areitratioA as the methed fer eindiRg disp1:1te resol1:1tion in this AgreemeAt afl)' claim, disp1:1te or ether matter iR E:J1:1estioR arisiRg 01:1t ofor related to this AgreemeRt s1:1eject to, e1:1t Rot reso1¥ed ey, mediatioA shall ee s1:1ejeet to areitFatieA which, 1:1Aless the parties m1:1t1:1ally agree otherwise, sha ll ee admiAistered ey the A,mericaA AreitratioR AsseciatioA iA accordaRce with its CeRstr1:1ctieA lRd1:1stry AreitratieR R1:1les in effect eR the date oftke AgreemeRt. A deR'!and fer areitratioR shall ee fflade iR writiRg, deli,·ered te the other f)arty to this AgreeffleAt , and filed with the f)BFSOR or eRtity adffliRistering the areitratieR. § 8.3.1.1 A demaRd fer areitratioA skall ee made Ao earlier tReR ceRe1:1rreRtly with the filiRg ofe reE:J1:1est fer fflediatieR , e1:1t iA Re e•,reRt shell it ee R'lede after the date when the iRstit1:1tieR ef legal or eE:J1:1iteele proeeediRgS eased OR tRe elaim, disp1:1te OF other matter iR E:Jl:lestiOR W01:1)d ee barres ey the af)p)icae)e Statl:lte of limitatioAs . For stat1:1te oflifflitatieRs p1:1Ff)oses, receipt ofa writteA sefflaRs fer areitratieR ey the persoR or entity aamiRisteriRg the areitratiOR shall C0AStit1:1te the iRStit1:1tieR eflega) 0F eE:Jl:litab)e proceesiAgS eases OR the claim, disf)1:1te or other matter iR E:Jl:lestieR. § 8.3.2 The foregeiRg agreemeRt to arbitrate aAs ether agreemeRts te arbitrate with aR additieRal f)ersoR or eAtity s1:1ly eeRseRted to ey f)arties to this AgreemeRt shall be specifieelly eRfereeable iA eeeorsaAee witk apf)lieeble law iR aRy eo1:1rt haYiRgj1:1rissiotioR thereof. § 8.3,3 The award reRderes ey the areitFator(s) shall ee fiRa), ans j1:1dgmeRt may ee BRtered 1:1p0R it iR aeeerdaRee with apf)lieaele law iA aAy e01:1rt ha¥iRgj1:1risdietioR thereof. Additions and Deletions Report for AIA Document 8133"' -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved . WARNING This AIA Document Is protected by U.S Copyright Law and International Treaties Unauthorized reproduction or distribution of this AIA" 8 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the mnxlmum extent possible under the law. This document was produced by AIA software at 09:35:20 on 03/14 /2018 under Order No. 4096496030 which expi res on 09/13/2018 , and is not fo r re sa le. User Notes: (389ADA 1 E) 031918a HC BOC Page 58 § 8.3.4 CenseliElatien er JeinEler § 8.3.4 .1 either party, at its sole EliseretioR, may eoRsolieate aR arbitratioR eoReweteEI wREler this AgreemeRt with aRy other areitratieR to whieh it is a party preYieeEI that (l) the areitratieR agreemeRt gevemiRg the ether arbitratioR peFFRits eeRselieatieR; (2) the areitratioRs te be eeRselieateEI swestaRtially iRvelve eemmoR fJWestioRs of la1,•,· er faet; aREI (3) the areitriitieRs employ materially similar preeeewral rwles aREI methees for seleetiRg ar-eitrater(s). § 8.3.4.2 either party, at its sole EliseretioR , may iRelwee by joiReer perseRs er eRtities swestantially iRvolveEI iR a eemmeR EjwestioR oflaw or feet v,r!:1.ose preseRee is refjwiree if eoFRplete relief is to he aeeoreee iR arbitratioR, preyieee that the party SOYght to be joiRee 60RSeRtS iR writiRg te Sll6h jeiReer. CeRS@Rt to areitratiOR iR¥01YiRg an aEIElitieRal perseR er eRtity shall Rot eoRstitwte eeRseRt to areitratieR efaRy elaiFR, Elispwte or other matter iR EjliestieR ROt eeserieea iR the •,v-ritteR 60RSeRt. § 8.3.4.3 The OwRer aREI Arehiteet graRt to aRy persoR er eRtity maee a party te aR areitratieR eoRewetea 11Raer this SeetioR 8.3, whether hy jeiaeer or eeRseliaatioR, the same rights ofjoiREler aae eoRsolieatioR as the OwRer aRa AFehiteet l!Reer this AgreeFReRt. PAGE18 § 9.7 Termination Expenses are in addition to compensation for the Architect's services and include expenses directly attributable to termination for which the Architect is not otherwise eompeRsateEI , plws ea BFROwRt fer the Arehiteet's BRtieipatea profit oR the vah,1e of the serYiees Rot perferFRea ey the Arehiteet.compensated. § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 11 .9. PAGE19 § 10.8 If the Architect or Owner receives information specifically designated by the other party as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to ( 1) its employees, (2) those who need to know the content of such information in order to perform services or construction s olely and exclusively for the Project, er-(3) its consultants and contractors whose contracts include similar restrictions on the use of confidential iafeFFRatiea.information, or ( 4) the documents must be disclosed as required by law.(i.e. public records law) $1,377,600 $258,795 Additions and Deletions Report for AIA Document 8133 ™ -2014. Copyright© 2014 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document is protected by U.S Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA• g Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the tav. This document was produced by AIA software at 09:35:20 on 03/14/2018 under Ord er No. 4096496030 which expires on 09/13/201 B, an d is not for resa le. User Notes: (3B9ADA 1 E) 031918a HC BOC Page 59 As negotiated between the Owner and the Architect § 11.4 Compensation for Additional Services of the Architect's consultants when not included in Sections I 1.2 or I 1.3 , shall be the amount invoiced to the Architect plus five percent ( 2._ %), or as otherwise stated below: Schematic Design Phase Eighteen percent ( li. %) DesigA DevelepmeRt Ihi& percent ( J.Q_ %) Construction Documents Phase Construction D0s1:1meRts Twen!Y-eight percent ( ~ %) Administration Phase CeRstruetieR Bidding and Five percent ( 2 %) Negotiations Phase Close-out & Final Re12ort Two 12ercent ( l '.ill PAGE20 Little's Standard Rate Schedule: See Exhibit B Employee or CategoF)' Rate ($0.00) § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus ten percent ( lQ %) of the expenses incurred. § 11.8.3 If the iAsl:IFaAee re~1:1iremeRts listed iR SeetieR 2.6 ei<seed the types aAd limits the Arshiteet Rermally maiRtaiRs aRd the Arehiteet iRe1:1rrea adaitiaRal easts ta satisfy s1:1eh re~1:1iremeRts, the OwRer shall reimb1:1rse the Arehiteet fer s1:1eh eosts as set ferth below: § 11 .9 Compensation for Yse of Arshitest's lnstr11ments of Servise lfthe OwRer termiRates the Arehiteet fer its eoRveRieAee 1:1Aeer SeetioR 9.5 , or the Arehiteet termiAates this AgreemeRt 1:1Reer SeetioA 9 .3, the OwRer shall pay a lieeRsiRg fee as eompeAsatioA fer the OwAer's eoRtiR1:1ea 1:1se of the A,rehiteet's IAStfl:lmeRts ofSen·iee solely fer p1:1rpases afeompletiRg, 1:1siRg aRd maiRtaiRiRg the Project as fellaws: Additions and Deletions Report for AIA Document 8133"' -2014. Copyright© 2014 by The American Institute of ArcMects. All rights reserved. WARNING : This AJA• Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA• 10 Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and is not for resale . User Notes: (3B9ADA 1 E) 031918a HC BOC Page 60 § 11.10.1 An initial payment of zero ($ Q_) shall be made upon execution of this Agreement and is the minimum payment under thi s Agreement. It shall be credited to the Owner's account in the final invoice. § 11.10.2 Unless otherwise agreed, payments for services s hall be made monthly in proportion to services performed . Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid forty-five ( 1i.) days after the invoice date shal I bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. %-Prime rate + 1.5 % PAGE 21 . I E-Verify Compliance: Architect understands that E-Verify is the federal program operated by the United States Department of Homeland Security and other federal agencies. or any success or or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with §64-25(5) of the North Carolina General Statutes. Provided that Architect is a person. bu si ness entity, or other o rganization that transacts business in this State and that employs 25 or more employees in this State, then Architect understands and certifies that they shall verify the work authorization of the employee through E-Verify in accordance with §64-26(a) of the North Carolina General Statutes. Architect further agrees that it shall contractually obligate its subcontractors to comply with E-Verify pursuant to federal law. and Arc hitect will ensure compliance with E-Verify by any subcontractors s ubsequently hired by Architect. .2 Govemgin Law and Venue: This contract shall be governed and construed in accordance with the laws of the State ofNorth Carolina. Any action or proceeding arising und er under this contract shall be filed and heard in th e Superior Court of Hamett County . . 2 AIA Dee1:1meflt E203 ™ 20 13, B1:1ildiRg lRfoFFRatieR MedeliRg aRd Digital Data Ex hibit, if eempleted, er the follewiRg: .a-J__Other documents : Exhibit A: Proposal for Design Serv ices Exhibit B: Hourly Rate Schedule Additions and Deletions Report for AIA Document B133™ -2014. Copyright © 2014 by The American Institute of Architects. All rights reserved. WARNING This AIA Document is protected by U.S . Copyright Law and International Tre.ities. Unauthorized reproduction or distribution of this AIA' 11 Document. or any portion of It. may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:35:20 on 03/14/2018 under Order No. 4096496030 which expires on 09/13/2018, and is not fo r resale . User Notes: (389ADA 1 E) 031918a HC BOC Page 61 Certification of Document's Authenticity A/A® Document 0401 TM -2003 I., hereby certify, to the best ofmy knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and De letions Report and this certification at 09:35:20 on 03 /14/2018 under Order No. 4096496030 &om AJA Contract Documents software and that in preparing the attached final document I made no changes to the original te xt of AlA ® Document B 133™ -2014, Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition, as published by the AJA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) (I'itle) (Dated) AIA Document 0401"' -2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING : This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA• Document, or any portion of it, may 1 result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Thi s document was prod uced by AI A softwa re at 09:35:20 on 03/14/201 8 und er Order No. 4 0964 96030 which expires on 09/1 3/2018, and is not fo r resa le. User Notes: (38 9ADA 1 E) 031918a HC BOC Page 62 • Date: Contact Re : Steve: EXHIBIT A-AIA 8133-2014 PROPOSAL FOR DESIGN SERVICES Harnett County -Government Services Center South Little Diversified Architectural Consulting March 8, 2018 (Revised March 13, 2018) Mr. Steve Ward Director-Public Utilities 700 McKinney Parkway Lillington , NC Ms. Amanda Bader County Engineer 1 02 East Front Street Lillington , NC Government Services Center South Proposal for Design Services Exhibit A to AIA B133-2014 LI TT LE' 01VEAS1f1EO ARCHITECTUfU,L CONSULTINC Thank you for selecting Little Diversified Architectural Consulting as the designer for the new Government Services Center South Project for Harnett County. We believe that this revised combination of programs will be a great project for the County and we are excited to be working with the team at Harnett County to make this a successful and collaborative process. The following proposal outlines Little Diversified Architectural Consulting 's understanding of the project and our fees for design services. In the proposal that follows Little Diversified Architectural Consulting, referred to as "Little", will be the prime consultant and will provide Architectural, Interior Design and Structural Engineering services . Little is partnering with Dewberry, who will provide Landscape Architecture as well as Civil, Mechanical, Plumbing, Fire Protection , Electrical, and Fire Alarm Engineering. Anything referring to "Owner" signifies Harnett County and anything referring to "CMAR" signifies Balfour Beatty. Again , our team thanks you for this opportunity and we look forward to getting started on design of this important project. Sincerely, Little Diversified Architectural Consulting Julie Mclaurin, AIA Community Studio Principal Little Diversified Architectural Consulting ju lie. mcclaurin@littleonline .com 0 919 474 2542 C9194144057 1 ·' 031918a HC BOC Page 63 Project Description and Understanding Harnett County is seeking to develop a new 58 ,000 SF multi-story building on their existing Government Center Complex located off Highway 421 in Lillington , NC. The preliminary program for the new building currently includes the following Harnett County Departments or Uses: Administration, Finance, Legal , Human Resources , Parks & Recreation, General Services, Aging , Joblink, Veteran's Affairs and a new County Library. In addition to the new building , the project will provide renovations to the existing DSS building lobby as well as a new two (2) story 7,500 SF addition with shell space on the second level. The lower level will be used for Child Support Services and the upper level will be allocated as flexible shell space for future uses . We understand that the total project budget is $20,000,000 of which $16,726 ,000 is targeted for construction costs. A portion of the DSS construction costs may be reimbursed to the County. Working with Balfour Beatty , the preliminary project budgets targeted are as follows : • New 58 ,000 SF Building -$14,750,000 • DSS building addition/renovation -$1,976 ,000 We understand that additional funding for maintenance and repairs to the existing building and site has also been identified and will be incorporated into the project scope. Little understands that Harnett County does not want to pursue LEED Certification, but that the project should incorporate similar energy performance and sustainable strategies as the Silver certification under the 2009 LEED Rating system. Basic Services Little will provide Basic Services for each of the 6 parts of the design process as enumerated below and outlined in the AIA B133-2014 . Under Basic Services, Little will provide Architectural, Interior Design , and Structural Engineering . Dewberry will provide Civil Engineering, Landscape Architecture, Plumbing, Fire Protection , Mechanical and Electrical Engineering design . Part 1: Schematic Design Part 2: Design Development Part 3: Construction Documents Part 4: Bidding and Negotiations Part 5: Construction Administration Part 6: Close-Out & Final Report FEE PROPOSAL: Basic Services Fee $1,377,600 The Phase II Basic Design Services are premised on a construction hard cost of approximately $16 ,726,000. The program is currently under development and will be complete prior to the start of Schematic Design . Basic Services are defined in the AIA 8133-2014. Additional Services Additional Services include those items that are not Basic Services as defined in the AIA B 133-2014 and are outlined below. W:\Community\Civic\514806600 Hamett Co Gov Center So uth\1 Proj ect Managemenl\1Contracts\HC_GSC_Proposal_031318.doc 031918a HC BOC Page 64 1. Social Services Field Verification & Programming $75,000 (currentPO)+ Design Participants: Little $15,000 The design team will confirm the existing conditions of the current Social Services building to support the new addition and lobby renovations . The documentation will include layout verification and measurement of the existing floors and ceilings. The confirmation of the areas will utilize the original design documents and will be updated to reflect the current layout of the spaces. Some of this investigative and documentation work has already taken place as part of the original PO. Considerable programming efforts were undertaken to determine DSS department futures needs including the areas associated with Child Support Services that will now be housed in the addition. Programming efforts will be required to fully develop the program needs of the library and validate a few other departments like Veteran's affairs and shared space needs. The original PO also allowed for test fits in other buildings that are not associated with this project and efforts to help develop the current scope. 2. Cost Estimating & Reconciliation $54,600 Design Participants: Little, Dewberry & Cost Estimator In conjunction with the cost estimating firm , the design team will provide a cost estimate atthe completion of the schematic design, design development and at 90% construction documents phases. These cost estimates will be reconciled with the CMAR's estimate at each phase in order to establish/confirm the construction budget. The cost estimator's scope will also include participation in any value engineering discussions with the CMAR. 3. Information Technology & AV Design Design Participants: Little & Dewberry $45,750 IT and AV (Technology) systems will be designed to be consistent with components and configuration of the current Harnett County Standards. Preliminary meetings will be held with the representatives of the County's IT department to review existing standards and to determine the technology needs throughout the new facility, DSS lobby and addition. Design services will be provided to develop construction documents for the procurement and installation of the technology systems . Technology design to include the following : 1) system design , 2) system wiring diagrams , 3) System flow diagrams , 4) system details, and 5) system specifications . Witness testing of the technology systems will be performed during final acceptance of the facility during the construction administration period. The testing will be conducted by the contractor and factory-tra i ned representatives of the system manufacturers and in the presence of the Owner and Design Team . Witness testing will include satisfactorily demonstrating that each individual room technology system functions properly in accordance with the drawings and specifications . 4. Furniture, Fixtures & Equipment (FF&E) $57,040 Design Participants: Little The FF&E design package will include planning meetings with the Project Team including library staff, an itemized list of all furniture and shelving cut-sheets (types, quantities, fabrics and warranties), drawing locations, bid documents, bidding process, field meetings and observation for installation . The bid package will entail selecting off State Contract or developing a basis of design package that vendors can use to propose alternatives. Arrangement of tours of new existing libraries are also assumed as part of this scope to help determine furniture preferences. W:\Community\Civic\5 14806600 Ha mett Co Gov Center South\1 Project Management\1 Contracts\HC_GSC_Proposal_03 13 18.d oc 031918a HC BOC Page 65 5. Signage, Graphics & Wayfinding $52,905 Design Participants: Little Little will develop up to two concepts for base building signage, interior graphics and wayfinding including focal walls at ground level and upper levels , and exterior building ID signage. Environmental graphics scope assumed as follows : • Main site identification/monument or building signage • Entry experience graphic at main lobby • Identification signage at main lobby/reception • Interior building signage (individual room ID, directional , code-required ) • Graphic films for privacy at offices or conference rooms • Wayfinding Signage in library and other public spaces (book returns , customer services, end- caps , subjects, etc .. ) • Graphic mural in library • Environmental graphics in other spaces like Council Chamber, Veteran 's affairs and public spaces. The package will show approximate size, colors, materials, and recommended placement in order to give the overall "look and feel " for the graphic system . Following client approval of the concept package, Little will to develop specifications and fabrication methods (materials , color, finishes , and graphic systems) in order to establish final pricing and initiate production . Little will prepare bid documents to specify locations and messaging for all signage, as well as preparing print-ready artwork for fabrication. Little will prepare final artwork for all custom graphics, and a graphic/ signage installation manual to be used as a guide for the client -selected fabricator in the development of shop drawings and final submittals. 6. Security Design $33,500 Design Participants: Little and Dewberry Security design will include planning meetings with the Project Team and staff to determine the security needs, drawings, specifications, and cut sheets on all security devices, and coordination with the building electrical design and other disciplines for integration into the bid documents. Clarifications 1. The building evaluation will be based upon the existing drawings provided by Harnett County. The building dates back to the mid 1990's so no hazardous materials are expected . Accordingly , this proposal does not include any testing and/or evaluation of existing construction materials for hazardous materials. Should suspect materials be identified , the design team will inform Harnett County and recommend further testing be provided by others . The design team's assessment will be based upon the readily observable areas and will not include any destructive testing or review of concealed areas. 2. On-site renewable energy generation, geo-thermal , and reclaimed water engineering are not included in the basic services . Irrigation design is also not included in the basic services , but can be provided as an additional service if desired. 3. Geotechnical , environmental, special inspections and materials testing , surveying , and Phase I and Phase II Environmental Site Assessment (ESA) will be the responsibil ity of the Owner. 4. All exterior lighting integral to the building or as a part of the egress path from the building (to the public way) are included in basic services . For this proposal, we assumed that the Owner will lease all parking lot and roadway site lighting from the local power company. In accordance with their requ irements , all parking lot and roadway site lighting will be designed by the power c ompany. The photometric data for the site and roadway lighting will be provided to the Design Team for submission to the Authorities Having Jurisdictions (AHJ). Should the Owner design to own the site and roadway improvements, the design for this can be provided as an additional service. W:\Community\Ci vic\514806600 Hame tt Co Gov Center South\1 Proj ect Ma nagement\1 Contracts\HC_GSC_Proposal_03 13 18 .doc 031918a HC BOC Page 66 5. Deep pile foundation systems, such as caissons and piles, and other subsurface ground improvements are not anticipated for this project and not included in basic services. Should the subsurface investigation dictate the needs for these systems, they will be provided as an additional service. 6 . Security, IT and AV pathways, boxes and rack locations are in basic services. The security system (rack design and components, cameras, card readers and cabling), the IT system (rack design and components , interface devices and cabling) and AV system (projectors, controls, interface devices and cabling) will be provided within the additional services scope. 7. Based on the proposed scope of work, and limited sound sensitive program areas, acoustical consulting for both the interior and exterior is not included in the basic services. If needed , these services can be provided as an additional service. 8. Based on the assumed construction type, size, and number of stories , Special Inspections will be required as noted in item 3 above. The contractor will be responsible for all failed tests and if required , will hire the engineer or architect independently to review any failed tests to provide recommendations or modifications if required . 9. Move management services are not included in our basic services. 10. Construction Administration services will include attendance at bi -monthly construction meeting led by the Construction Manager. Additional site visits will be provided by the appropriate design team member as required for the work being constructed at the time of the visit. 11 . Reimbursable expenses will be charged for postage/printing and permit/review fees if requested to be paid by the design team. We assume that the Harnett County will pay for all water and sewer fees directly. 12. Non-reimbursable expenses include travel, meals, communication and in-house produced renderings , 30 models and physical massing models for design development and presentation purposes . Professional artist renderings and physical models can be provided as an additional expense. W:\Community\Civic\5 14806600 Hamett Co Gov Center South\1 Project Management\1 Contracts\HC_GSC_Pro posal_03 13 18 .doc 031918a HC BOC Page 67 TEAM ORGANIZATION: Below are the various members of the Little Team . The specific personnel listed below are committed to the project and if they are changed for any particular reason, Little will describe in writing why they are no longer on the team and present any necessary credentials for the substituted personnel. A. Prime -Architect-of-Record: Little Diversified Architectural Consulting 410 Blackwell Street , Suite 10 , Durham , North Carolina 27701 (919) 474-2500 , www.littleonline.com Role: Programming, architecture, BIM management, structural engineering, interior design , signage & wayfinding, & FF&E design . Principal: Julie Mclaurin, AIA, LEED AP, NCARB Project Manager: Eric Schoenagel, AIA, LEED AP, NCARB Design Director: Michael Coates , AIA Project Architect: Jeff Scott, AIA Senior Interior Designer: Allison Jesseph, LEED AP, Well AP Jr. Interior Designer: Megan Williams Signage & Branded Graphics: Kelley Deal, LEED AP , ID+C Structural Engineer: David Blankfard, PE, LEED AP B. PME Consultants: Dewberry 2610 Wycliff Road, Suite 410, Raleigh , NC 27607 (919)881-9939, www.dewberry.com Role : Site planning , civil engineering, landscape architecture, plumbing engineering , fire protection engineering, mechanical engineering & electrical engineering design . Building Engineering Manager: Greg Mills, PE, GEM, LEED AP Civil Engineer: Matt West, PE , LEED AP Mechanical Engineer: Kenneth Wehner, PE, LEED AP Plumbing/Fire Protection : Johnny Wood , PE, CPD , CxA, LEED AP Electrical Engineer: Stephen Webb, PE W:\Community\Civic\514806600 Hamett Co Gov Center South\1 Project Management\1 Contracts\HC_GSC_Proposal_03 13 18.doc 031918a HC BOC Page 68 SCHEDULE: Outlined below are the schedule milestones for each phase of the project. Harnett County will authorize Little to proceed into each phase. The duration noted below are estimates. PHASE Pre-Design (PD) Remaining Programming and Pre-design Schematic Design (SO) SD through 50% SD 50% to 100% HC Review/Authorization to proceed Design Development (OD) DD through 50% DD 50% to 100% CMAR Cost Model Development HC Review/Authorization to proceed Construction Documents (CD) CD through 50% CD 50% to 80% PGMP Development CD 80% to 100% HC Review/Authorization to Bid PHASE Bidding CMAR Bidding Construction Construction Duration DURATION 30 Days 40 Days 35 Days 10 Days 35 Days 35 Days 15 Days 15 Days 40 Days 35 Days 20 Days 15 Days 20 Days PERIOD 50 Days 12-15 Months W :\Community\Civic\514806600 Hamett Co Gov Center South\1 Project Management\1 Contracts\HC_GSC_Proposal_0313 18.doc 031918a HC BOC Page 69 Board Meeting Agenda Item Agenda Item -6 -£: .. MEETING DA TE: February 19, 2018 TO: HARNETT COUNTY BOARD OF C0Mty1ISSIONERS ./ SUBJECT: Home & Comm loc ~ant Increase REQUESTED BY: Jofi!! R REQUEST: Health Director requests approval of an additional $320 allocation in funding from the Mid- Carolina Council of Government Home and Community Block Grant. The additional funding will go to the Elderly Nutrition Program. There is an additional county match of $32 . FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S:\admin\F il eshare\ 1-Exce l\B O H PAT FEE rNC-NEW FEES-B OC Request s\BOC Forms\BOC 02 19 18 HCCBG ln crease.docx Page I of I 031918a HC BOC Page 70 ~ib-illarolina illouncil o f ~o&ernmenfz 130 Gillespie Street• Post Office Drawer 1510 • Telep hone (9 10) 323-4 19 1 • Fax (910) 323-9330 Fayetteville, North Carolina 28302 January 31 , 2018 Ms . Paula Stewart Harnett County Interim Manager P.O. Box 759 Lillington, NC 27546 Dear Ms. Stewart: RECE IVED FEB O 5 201 8 HARNETT COUNTY MANA~ER.'8 OFF ICE Home and Community Care Block Grant funding allocations have been received for FY 2017-2018 and Hamett County received an increase of $320. The Committee decided to hold this small amount of funds until the end-of-year allocation process of covering any service provider over-expenditures . At this time, the Harnett County Public Health/Division on Aging has requested a reallocation of funds between Congregate and Home Delivered Meals and for small reimbursement rate increases for In-home Aide and Nutrition services. You will find enclosed: County Services Summary, DAAS-731 , Revision #1 Provider Services Summary, DAAS-732, Revision # 1 The County Summary requires the signature of the Chairman of the Board of Commissioners. The Provider Summary needs the signature of the Chairman and the County Finance Officer. If you have any questions, please call me. Thank you, ~~·~ Finance Officer Enclosures "PROGRESS THROUGH INTERGOVERNMENTAL COOPERATION" 031918a HC BOC Page 71 D A A S - 7 3 1 ( R e v . 2 / 1 6 ) H o m e a n d C o m m u n i t y C a r e B l o c k G r a n t f o r O l d e r A d u l t s C o u a t ~ · t : l A B ~ E T T C o u n t y F u n d i n g P l a n J u l y 1 , 2 0 1 7 t h r o u g h J u n e 3 0 , 2 0 1 8 C o u n t y S e r v i c e s S u m m a r y I R e v i s i o n # 1 , J a n u a ! l ' . 1 1 , 2 0 1 8 I A B C D E F G H I P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d B l o c k G r a n t F u n d i n R e q u i r e d N e t U S D A T o t a l H C C B G R e i m b u r s e m e n H C C B G T o t a l Services A c c e s s I n - H o m e O t h e r T o t a l L o c a l M a t c h S e r v i c e C o s t S u b s i d y F u n d i n a U n i t s R a t e C l i e n t s U n i t s Adult Dav Health 1 2 0 1 7 \ \ \ \ \ \ \ \ \ \ \ \ 1 3 3 5 1 3 3 5 2 1 3 3 5 2 2 9 6 4 5 . 0 0 0 0 3 2 9 6 In-home Aide, LV1 1 0 1 8 5 9 \ \ \ \ \ \ \ \ \ \ \ \ 1 1 3 1 8 1 1 3 1 7 7 1 1 3 1 7 7 5 5 9 7 2 0 . 2 2 0 0 3 0 5 6 0 4 In-home Aide, LV2 1 0 1 8 5 9 \ \ \ \ \ \ \ \ \ \ \ \ 1 1 3 1 8 1 1 3 1 7 7 1 1 3 1 7 7 5 5 9 8 2 0 . 2 2 0 0 3 0 5 6 0 5 In-home Aide, LV2-DSS 1 7 6 7 6 \ \ \ \ \ \ \ \ \ \ \ \ 1 9 6 4 1 9 6 4 0 1 9 6 4 0 1 2 1 9 1 4 . 5 0 0 0 2 0 1 2 1 9 Nutrition-Conareoate 8 4 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ 9 3 3 3 9 3 3 3 3 1 3 6 5 0 1 0 6 9 8 3 1 7 4 8 0 5 . 3 4 0 0 1 6 0 1 8 2 0 0 Nutrition-Home Del Meals 2 1 6 8 4 9 \ \ \ \ \ \ \ \ \ \ \ \ 2 4 0 9 4 2 4 0 9 4 3 3 3 3 7 5 2 7 4 3 1 8 4 3 8 0 1 5 . 5 0 0 0 2 5 0 4 4 5 0 0 Senior Center Ooerations• 1 5 6 7 8 \ \ \ \ \ \ \ \ \ \ \ \ 1 7 4 2 1 7 4 2 0 1 7 4 2 0 Transoortation-General 2 6 6 9 6 \ \ \ \ \ \ \ \ \ \ \ \ 2 9 6 6 2 9 6 6 2 2 9 6 6 2 2 1 9 7 1 3 . 5 0 0 0 6 5 2 1 9 7 T ransoortation-Medical 8 2 7 0 2 \ \ \ \ \ \ \ \ \ \ \ \ 9 1 8 9 9 1 8 9 1 9 1 8 9 1 3 9 1 0 2 3 . 5 0 0 0 1 0 5 3 9 1 0 \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 Total 1 0 9 3 9 8 2 2 1 3 9 4 3 1 6 5 2 7 6 4 7 3 1 9 7 1 9 2 4 7 1 9 2 4 3 4 7 0 2 5 7 6 6 2 6 8 7 9 8 0 2 \ \ \ \ \ \ \ \ \ \ \ \ \ \ 6 6 0 8 1 2 3 5 ·senior Center Operations Coats Senior Center 7 8 3 9 8 7 1 8 7 1 0 Dunn Senior Enrichment Center 7 8 3 9 8 7 1 8 7 1 0 T H I S l N S T R U P / l E N 1 H A S B E E N 1 8 R E A U D 1 T E D I N T H E M A N N E R R E Q U I R E D B Y T H E L O C A L G O V E R N M E N T B U D G E T · : · J t m - ~ V ~ ? I T ~ ~ k 1 t j t u r e , C h a i r m a n , B o a r d o f C o m m i s s i o n e r s D a t e H A R N & : I A C O U N T Y ( / I N A N C E u 0 3 1 9 1 8 a H C B O C P a g e 7 2 NAME AND ADDRESS H o m e a n d C o m m u n i t y C a r e B l o c k G r a n t f o r O l d e r A d u l t s COMMUNITY SERVICE PROVIDER D O A - 7 3 2 ( R e v . 2 / 1 5 ) Hamett Countv Public Health/Div on Aging C o u n t y F u n d i n g P l a n C o u n t y _ _ H a r n e t t _ 309 W Cornelius Harnett Blvd. J u l v I , 2 0 1 7 t h r o u g h J u n e 3 0 , 2 0 1 8 Lillington, NC 27546 P r o v i d e r S e r v i c e s S u m m a r y R E V I S I O N # \ , D A T E : \ \ - . . ' . ' . ) ( " ' I - \ l l A B C D E r G 1 - 1 I Ser. Delivery P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d (Check One) B l o c k G r a n t F u n d i n g R e q u i r e d N e t * N S I P T o t a l H C C B G R e i m b u r s e . H C C B G T o t a l Services Direct Putch. Access I n - H o m e O t h e r T o t a l L o c a l M a t c h S e r v C o s t S u b s i d y f u n d i n g U n i t s R a t e C l i e n t s U n i t s In Home Aide Services Lvl I 1 0 1 8 5 9 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 1 1 3 1 8 1 1 3 1 7 7 1 1 3 1 7 7 5 5 9 7 2 0 . 2 2 3 0 5 6 0 4 In Home Aide Services Lvl II 1 0 1 8 5 9 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 1 1 3 1 8 1 1 3 1 7 7 1 1 3 1 7 7 5 5 9 8 2 0 . 2 2 3 0 5 6 0 5 Congregate Meals 8 4 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 9 3 3 3 9 3 3 3 3 1 3 6 5 0 1 0 6 9 8 3 1 7 4 8 0 5 . 3 4 1 6 0 1 8 2 0 0 Home Del Meals 2 1 6 8 4 9 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 2 4 0 9 4 2 4 0 9 4 3 3 3 3 7 5 2 7 4 3 1 8 4 3 8 0 1 5 . 5 2 5 0 4 4 5 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 Total \\\\\\\ \\\\\\\ 0 5 0 4 5 6 7 0 5 0 4 5 6 7 5 6 0 6 3 5 6 0 6 3 0 4 7 0 2 5 6 0 7 6 5 5 7 2 4 7 6 \ \ \ \ \ \ \ \ \ \ \ \ \ \ 4 7 0 7 3 9 0 9 • Adult Day Care & Adult Day Health Care Net S e r v i c e C o s t 9 t ~ . ADC ADHC 1 1 J 2 - c 1 l 1 Daily Care C e r t i f i c a t i o n o f r e q u i r e d m i n i m u m l o c a l m a t c h a v a i l a b i l i t y . Transportation , : F : i i ~ ~ ~ ~ " ; : : ' : : J A u t h o r i z e d S i g n a t u r e , T i t l e D a t e Administrative C o m m u n i t y S e r v i c e P r o v i d e r Net Ser. Cost Total S i g i ~ C o u n t y F i n f j O f f i c e r 1 , P : \ ( 1 - 1 8 S i g n a t u r e , C h a i n n a n , B o a r d o f C o m m i s s i o n e r s D a t e ( . . . , . . . . . . . , . . , . . . . . - , - - - · - · - - - " · - · • m 0 3 1 9 1 8 a H C B O C P a g e 7 3 Board Meeting Agenda Item Agenda Item 5 -~ -- MEETING DA TE: March 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Fee Reduction REQUESTED BY: John Rouse, Health Dfl! REQUEST: At the March 18 , 2018 meeting, the Board of Health approved to reduce the following fee: CPT CODE 13490 DESCRIPTION 17P Thank you for your consideration in this matter. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: RECOMMENDED PRICE $125.00 S:\admin\F il eshare\1 -Exce l\BOH PAT FEE INC-NEW FEES-BOC Request s\BOC Form s\BOC 03 1918 (801-1 030818) 13490 Dec rease.docx Page I of I 031918a HC BOC Page 74 Board Meeting Agenda Item Agenda Item _.....:5~_---=G-:c..---t, MEETING DA TE: March 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Contract with Sandhills Antique Farm Equipment Club REQUESTED BY: Carl Davis, Parks and Recreation Director REQUEST: Parks and Recreation requests consideration of a lease between the County of Hamett and the Sandhills Antique Fann Equipment Club. The lease is for approximately 20 acres of land for 10 years at a cost of$I0.00. The leased property is adjacent to the HARTs building and the future Government Complex Park. The organization goal is to preserve Harnett County and the surrounding area's historical fanning heritage. The club puts on several special events each year including the Fann Days event and two Agricultural Science Field Days for 5th graders. Each field day educates the students on how science and technology have improved fanning practices. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\U sers\gwheel er\AppData\Local\Microsoft \ Windows\lNetCa ch e\Content. Outl ook\ TPTEQC L V\ag endaf onn20 18 _ sandhi II sfarmclub.docx Page I o f I 031918a HC BOC Page 75 NORTH CAROLINA COUNTY OF HARNETT LEASE AGREEMENT THIS LEASE AGREEMENT ("Lease"), is made and entered into as ohhis __ day of March, 2018, by and between COUNTY OF HARNETT, a body politic and political subdivision of the State of North Carolina (hereinafter referred to as "Lessor") and the SANDHILLS ANTIQUE FARM EQUIPMENT CLUB, INC ., a non-profit corporation established for the purpose of restoring, maintaining, and demonstrating antique farm equipment for public education (hereinafter referred to as "Lessee"); WITNESS ETH WHEREAS, Lessor is the owner of the below described land in the Town of Lillington, North Carolina, which is located in the Hamett County Governmental Complex; WHEREAS, Lessor has available for lease a portion of said land which contains approximately 20 acres, more or less of farm land; and WHEREAS, Lessee is desirous of leasing for certain of its educational purposes that portion of said land; WHEREAS, Lessor has contracted and agreed to lease such space to Lessee, and Lessee has contracted and agreed to receive and lease said space from Les sor, all pursuant to the terms and conditions contained in this instrument. NOW THEREFORE, the parties for and in consideration of the covenants and agreements contained herein do hereby contract and agree as follows: 1. PROPERTY T O BE LEASED: (a) Lessor hereby leases and lets unto Lessee, and Lessee hereby leases and accepts from Lessor, two tracts of farm land containing a total of approximately 20 acres (hereinafter referred to as the "Property"), which is described in more detail as Field A and Farm Park on the map and legal descriptions attached hereto as Exhibit A, B, and C. Such space is located adjacent to Johnston Industries, formerly known as Harnett Production Enterprises sheltered workshop located in the Hamett County Governmental Complex. (b) Lessor reserves the right to develop a public park on Field A during the Lease Term. Lessee shall not construct permanent structures on Field A and shall remove all items, equipment, vehicles , displays, possessions, and crops within 30 days of Lessor 's notice to Lessee of Les sor 's intention to develop a park on F ield P age 1 of 6 031918a HC BOC Page 76 A. Lessee shall have the right to continue using Field A for parking and event space if necessary during Lessee's events upon completion of the park. (c) Lessor reserves the right to use the Property for a Hamett County fair. 2. TERM OF LEASE: The term of this Lease ("Lease Term") shall be ten years beginning January 1, 2018 and ending December 31, 2027. This Lease may be renewed for an additional term upon the written mutual agreement of the parties. There is no obligation, express or implied, on the part of Lessor to renew or agree to renew this Lease. 3. RENT: Lessee agrees to pay, and Lessor agrees to accept, as rent for the Property, the sum of $10.00 due at the time of execution of this Lease. 4. DEPOSIT : No deposit is required by Lessor. 5. USE OF PROPERTY: Lessee shall use and occupy the Property for the purpose of growing crops, using such harvest in the demonstration of antique farm equipment for the education of the general public, and for all other customary operations and events of Less ee . 6. PREMISES BEING LEASED "AS IS "; REPAIR OBLIGATIONS: The parties acknowledge that Lessee is accepting the Property "AS IS". Any alterations , maintenance, repairs, or replacement costs relating to the condition of the Property or any equipment or structures placed thereon shall be the responsibility of Lessee as set forth in Section 5 of this Lease, excluding Lessor's obligations as set forth in Section 13. 7. COSTS AND UTILITIES: Lessee shall be responsib le for direct payment of all costs for electricity, sewer, water, gas, telephone, internet access, janitorial services, trash collection, and other similar services used by Lessee during Lessee's occupancy of the Property, should such requirements exist. 8. MAINTENANCE AND REPAIRS: Lessee shall at its own expense and at all times maintain the Property in good and safe condition, to include any equipment or structures, installed or placed on the Property and shall not permit its employees, agents, volunteers, members, and invitees to commit or create any unlawful nuisance, waste, or injury to the Property. Lessee shall surrender the Property at the Lease termination hereof in as good condition as received, normal wear and tear excepted. 9. ALTERATIONS, ADDITIONS, AND IMPROVEMENTS: Lessee is entitled to make reasonable alterations to the Property in order to allow the Property to ·meet the needs of Lessee, except that any such alterations shall first be approved by Lessor, which approval shall not be unreasonably withheld. All such alterations, additions, fixtures, or improvements to the Property shall become a part of the Property, and shall become the property of Lessor upon termination of this Lease. Page 2 of 6 031918a HC BOC Page 77 10. REPAIR OF LESSEE DAMAGE: Lessee shall, at its own expense, replace or repair any damage caused to the Property, to include any damage to the park on Field A , by the negligence or willful misconduct of Lessee, its agents, employees, volunteers, members, and invitees within 30 days of the date upon which the damage occurs. All such repair and/or replacement shall return the property to as good a condition and quality as it was in before the damage, exclusive only of ordinary wear and tear. 11. RIGHT OF ENTRY: Lessor may enter the Property for inspection, repair, alteration, or improvement of the Property, for the use of the Property for a Hamett County fair, and for the construction of a park on Field A. Lessor will provide Lessee with 24 hours ' notice of its intention to enter the Property, and will not interfere with Lessee's business operations during entry of the Property. Lessor, its agents , employees, volunteers, members, invitees, and members of the general public may enter the Property to access the park on Field A and the adjacent fields designated as Fields B and Con the map attached hereto as Exhibit 2 through designated entrances without prior notice to Lessee. 12 . ABANDONMENT: If Lessee moves from the Property prior to termination of this Lease, Lessor shall have the right to enter the Property without relieving Lessee of its obligations under this Lease. 13 . DUTIES OF LESSOR: Lessor shall be responsible for the maintenance and repairs of the park on Field A, excluding Lessee's repair obligations set for in Section 10 of this Lease. Lessor shall not be liable for missing or damaged equipment, vehicles, displays , possessions, and crops. 14. INSURANCE: Lessee shall procure and maintain in full force and effect at all times and at its sole expense property/casualty and general liability insurance on the leased property during the term of this Lease, in amounts of at least $1 ,000 ,000 per occurrence and $2 ,000 ,000 aggregate coverage. Insurance with limits no less than those specified shall be evidenced by a Certificate of Insurance issued by a duly authorized representative of the insurer. In the case of self-insurance, a letter of explanation must be provided to and approved by Hamett County Risk Management. County and its employees shall be named as an additional insured on the required policies of insurance. Lessee shall provide Lessor 30 days ' written notice of any intent to amend or terminate said policy by either the insured or the insuring company. Howev er, a 10 day notice is sufficient for cancellation by the insuring company due to non-payment of premium. 15. INDEMNIFICATION: Lessee shall indemnify and hold Lessor and its agents, officers , appointees, members , representatives , elected officials, and employees harmless from any and all claims, liabilities, penalties, damages, expenses, and judgments fo r injuries or accidents to persons or damage to property of any nature and cause whatsoever arising directly or indirectly from the use of, and/or activities on the Property by Lessee, its agents, officers, employee s, volunteers, representatives, or invitees, except to the extent same are caused by the n egligence or willful mi sconduct of Lessor. Lessee's obli gation to indemnify Lessor shall include, without Page 3 of 6 031918a HC BOC Page 78 limitations, costs, expenses, and attorney 's fees (including those on appeal) incurred in defense of such claims, whether or not such are adequately covered by insurance. The indemnification requirement set forth in this Section shall survive termination of this Lease. 16. DEFAULT: (a) By Lessee: In the event that Lessee defaults in the performance of any obligation under this Lease, including abandonment of the Property, Lessor shall provide Lessee with written notice of the default. In the event that the default is not cured within 30 days, this Lease shall terminate, and Lessee shall vacate the Property and return it to Lessor within the same 30 day period. Lessor shall retain the right to compensation for all amounts due and owed by Lessee to Lessor under this Lease if Lessor re-takes possession of the Property due to non-performance of this Lease by Lessee. Lessee shall be responsible for the removal of any equipment, possessions, displays, crops, or detachable structures placed on the Property. (b) By Lessor: In the event that Lessor defaults in the performance of any obligation under this Lease, Lessee shall provide Lessor with written notice of the default. In the event that the default is not cured within 30 days, this Lease shall terminate, and Lessee may vacate the Property and shall have no further obligation for the payment of rent. 17. EARLY TERMINATION: In the event that the Property shall be damaged by fire or other casualty and thereby rendered not reasonably useable by Lessee for its purpose, then Lessee shall have the absolute right to terminate this Lease, and in such event, Lessor shall have no further rights or claims against Lessee as a result thereof. 18. NOTICE: Any notices or other communications which shall be made pursuant hereto shall be in writing and shall be deemed to be given and received: (a) when hand delivered to the address below; or (b) three days after being mailed to the address stated below, postage prepaid by registered or certified mail, return receipt requested to the address set forth below: To Lessor: Paula Stewart Interim County Manager Post Office Box 759 Lillington, North Carolina 27546 With copy to : Monica L. Jackson Senior County Staff Attorney Post Office Box 238 Lillington, North Carolina 27546 Page 4 of 6 031918a HC BOC Page 79 To Lessee: Alvin McArtan President 19. NO ASSIGNMENT OR SUBLEASE: Neither Lessor nor Lessee may assign or sublease under this Lease, in whole or in part, without the prior written consent of the other party. 20. ENTIRE AGREEMENT: This Lease reflects the entire agreement between Lessor and Lessee with respect to the Property, and cannot be amended except by written instrument subsequently executed by the parties hereto. This Lease and the terms and conditions hereof apply to and are binding on the successors and assigns of both parties. 21. SEVERABILITY: Any provision of this Lease that is legally invalid, void, or unenforceable shall in no way affect, impair, or invalidate any other provision hereof, and the other provisions shall remain in full force and effect. 22. NO WAIVER: In the event that either party fails to enforce any obligation of the other party under this Lease when performance is due , such delay or failure to enforce shall not constitute a waiver of its right to seek full performance at any future time. 23. GOVERNING LAW AND VENUE : This Lease shall be governed and construed in accordance with the laws of the State of North Carolina. Any action or proceeding arising under this Lease shall be filed and heard in the Superior Court of Hamett County. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.] Page 5 of 6 031918a HC BOC Page 80 IN WITNESS WHEREOF, Lessor has caused this Lease Agreement to be signed by the Chairman of its Board of Commissioners and attested to by its clerk, all by authority of its Board of Commissioners as of the day and first year first above written and said Lessee has caused this Lease Agreement to be signed by its officers. ATTEST: Gina Wheeler, Clerk ATTES T: Penny Zink , Secretary P age 6 of 6 COUNTY OF HARNETT By:------------ Gordon Springle , Chairman Board of Commissioners SANDHILLS ANTIQUE FARM EQUIPMENT CLUB, INC. By: ___________ _ Alvin McArtan , President THIS INSTRUMENT HAS BEEN REVIEWED Y THE FINANCE OFFICER 031918a HC BOC Page 81 Exhibit A LEGAL DESCRIPTION Farm Park Being a portion of the property owned by Harnett County (Deed Book 934, Page 664) which is currently being used by "S~dhills Farm Park". The property is located off of Alexander Drive South of the Harnett County Transportation Department and southwest of the Hamett County Facilities Services Buildings and specifically described as follows: Commencing at an existing cotton spindle set in the end of the pavement of"Alexander Drive" and proceeding South 14° 13' 24" West a distance of 40.15 feet to an existing iron stake on the southern right-of-way line of Alexander Drive (80' R/W) at the northwest comer of the Harnett County "Facilities and Services" parcel as shown on map recorded as Map# 2015-228; Thence as the "Fa cilities and Services" line South 06° 33' 15" East a distance of910.49 feet to a l/2- inch Iron Pipe at the southwest comer. Said Iron Pipe is the actuaJ point of BEGINNING and is also located South 51 °08' 03" East a distance of 206.87 feet from an iron stake & cap (Control Point) having N.C. Grid (NAD-83-2011) coordinates of North: 606,167.04' and East: 2,054,556.32'. Thence South 25° 54' 09" East a distance of 144.18 feet to an iron stake set at the edge of the woods line; Thence continuing along the edge of the woods South 54° 12' 39" East a distance of227.73 feet to an iron stake set at the right-of-way of the Norfolk & Southern Railroad (lOO'R/W); Thence as the railroad right-of-way South 13° 37' 34" West a distance of259.07 to an iron stake; Thence South 21 ° 43' 02" West a distance of 329.88 to an iron stake set; Thence along the edge of the woods, to points monumented by iron stakes set, the following courses and distances: North 63° 40' 51" West a distance of 577.94 feet; North 25° 29' 25" East a distance of 119.91 feet; North 60° 45' 28" East a distance of 172.48 feet; North 14° 20' 00" East a distance of 107.46 feet; North 13° 36' 50" West a distance of 347.49 feet; North 39° 04' 07'' West a distance of 126.95 feet; North 15° 31' 43" West a distance of78.91 feet; North 06° 40' 14" East a distance of 65.77 feet; and North 27° 43' 14" West a distance of 170.76 feet to an iron stake set on the north side of a gravel drive; Thence North 21 ° 34' 04" East a distance of 61.73 feet to an iron stake set on the West side of the entrance road at a point approximately 4-feet northwest of the metal gate post; Thence crossing the entrance road and along the ditch South71 °14'10" East a distance of 173.69 feet to a point in the center of the ditch; Thence continuing as the ditch South 49° 33' 57" East a distance of 206.68 feet and South 87° 45' 28" East a distance of97.78 feet to a point in the western line of the Harnett County Facilities and Services parcel (Map# 2015-228); Thence as that line, along a ditch and continuing into the field, South 06° 33' 15" East a d istance of 326.34 feet to the point of BEGINNING. 031918a HC BOC Page 82 Together with and subject to any covenants, restrictions, and easements appearing of record. Subject property contains 11.12 Acres. 031918a HC BOC Page 83 Exhibit 8 LEGAL DESCRIPTION "Field-A" Being a portion of the property owned by Hamett County (Deed Book 934, Page 664) which is currently an open field used by Sandhills Farm Parle as a parking area. The property is located off of Alexander Drive southwest of the Harnett County Transportation Department and the Facilities Services Buildings and specificaI1y described as follows: Commencing at an existing cotton spindle set in the end of the pavement of"Alexander Drive" and proceeding as a survey tie line South 40° 26' 22" West a distance of 559.09 feet to an iron stake set approximately 4-feet northwest of the metal gate post on the west side of the entrance to "Sand.bills Farm Parle"; Thence continuing as another tie line South 18° 08' 14" West a distance of 495.96 feet to an iron stake set on the west side of the gravel drive. Said iron stake having NC Grid coordinates (NAD 83-2011) of North: 606,083.86' and East: 2;054,106.28' and being the actual point of BEGINNING. Thence South 30° lO' 06" East a distance of300.22 feet an iron stake set in the edge of the woods; Thence along the edge of the woods South 36° 21' 34" West a distance of 191.04 feet to an iron stake set and South 19° 43' 48" West a distance of340.46 feet to an iron stake set on the north side of a ditch; Thence North 70° 50' 05" West a distance of 125.42 feet to an iron stake set on the north bank of the ditch; Thence along the edge of the woods, to points monumented by iron stakes set, the following courses and distances: North 23° 09' 26" West a distance of379.69 feet; North 01° 09' 47" East a distance of270.74 feet; North 30° 14' 33" East a distance of200.49 feet; North 10° 13' 00" West a distance of 490.69 feet; North 13 ° 27' 39" East a distance of 131.27 feet; South 85° 57' 57" East a distance of 75.89 feet; and South 17° 16' 29" East a distance of 73 8.84 feet to the point of BEGINNING; Together with and subject to any covenants, restrictions, and easements appearing of record . Subject property contains 8.44 Acres. This being the property specifically shown as "Field-A" on a plat prepared for Hamett County Parks and Recreation Department by Streamline Land Surveying, Inc. dated Februaiy 5, 2018 to which map i hereby incorporated herein as reference for a more detailed description of the property described hereinabove. 031918a HC BOC Page 84 ~ , ) ! : ~ R 0 N \_.) \-..._ ~ ..... ':J:. LG H o m f t t C o u n l y 0 . . . l o o k I J . 4 , p t . 6 1 4 " " " ~ t . s i o . , , ~ l ' I M 0 6 ~ - ) S - 4 4 0 . 0 0 0 I r o n S t a k e & C o p 4 - 1 1 . N . W . o f t . l e l o l C o l o P o s t " F i e l d - A " 8 . 4 A c r e s N 2 1 ' 3 4 ' 0 4 • ( 6 1 . 7 3 ' \ « ~ - - _ J \ l r - - - S 1 4 ' 1 2 ' 0 7 " w o t ~ · - w . - - - - - \ - - - - • 0 . 1 ' ' Y - - - - A f : ! X A . N O ( \ \ ~ ~ l J - s • • · s o · ; . . - - , ! ! _ ! ) R 1 v r 8 0 . _ _ I ~ I / • • i - - - - J , i : w - - ~ R / w - \ l i , : I / / I - - - , \ ( : ! 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S . 4 7 - 3 0 0 1 o m 1 n d 1 d . W l l n u s m y o r i g i n o l s l g n o r u , 1 , r e g b t r o t l o n n u m b e r a n d s . a l l h b l h l _ _ d a y o f - - - - · - - · , , , , , , , , ~ o , , 1 , 1 1 4 : ~ ~ I ~ ; . ~ ~ Y 0 ~ ~ t _ t h : . C ! ~ : ~ 0 1 1 ! o ! ' o f n o l h . r . . , , " ' ~ ' \ ~ . . . ' : - : ' o ( , j _ 1 1 , u l s l i n 9 P Q ( C e l s . 4 c o u r 1 - o r d , , . . d ! ~ - ~ ; f e s s ; o ~ . . ~ " . : . ~ ~ ~ ~ ! ~ ; O : ' o ~ " : b : i ~ c . = ~ n l o l h e ~ [ 4 , L : • • • • - ; _ ~ • • ~ * * * • • • • • * * * * * - - - - - - - - \ , i \ ~ - P R E L I M I N A R Y P L A T - · · , ~ M · o ~ : & 0 • • • • • ~ F o r R e v i e w O n l y " ' 1 . . . . ~ ~ 1 ! · . : i . { , ~ , ! ~ · · · · · · · · · · · · · · · · S u r v e y r o r : H A R N E T T C O U N T Y & S A N D H I L L S F A R M P A R K P a r k s a n d R e c r e a t i o n D e p a r t m e n t ~ x _ 1 1 1 9 , _ _ l , i l l i r l g t o 1 1 , N C 2 7 5 4 6 T O W N S H I P : N e i l l ' • C r e e k C O U N T Y : H o r n e t t S T A T C : N o r t h C o r o l l n a P A R C E L 1 0 : 1 1 0 6 5 0 0 0 0 8 0 1 Z O N E : N C P I N : 0 6 5 0 - - 5 6 - - 4 4 6 3 . 0 0 0 S T R E A M L I N E L A N D S U R V E Y I N G , I n c . N C F I R M C - 1 8 9 8 8 7 0 N C 5 5 W , C o o t s , N . C . 2 7 5 2 1 _ _ _ _ P h o n e : 9 1 0 - 8 9 7 - 7 7 1 5 D A T E : f e b r u o r y S , 2 0 1 8 1 2 0 • 1 S C A L E : , • : 1 2 0 ' I S U R V E Y E D B Y : R . E . G . I D R A W N B Y : R . E . G . F l l . E : O A T A \ 0 6 5 0 \ 1 8 0 1 1 9 H C . d w g 0 3 1 9 1 8 a H C B O C P a g e 8 5 Board Meeting Agenda Item Agenda Item _5 __ -___.H~-- MEETING DATE: March 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: VFIS (Volunteer Firemen's Insurance Services, Inc.) Service Contract for the Harnett County Emergency Services Study REQUESTED BY : Jimmy Riddle, Emergency Services Director REQUEST: VFIS (Volunteer Firemen's Insurance Services, Inc.) Service Contract for the Hamett County Emergency Services Study. Term of Contract January 16 , 2018 through May 16, 2018. VFIS was awarded the Harnett County Emergency Services Study on December 4, 2017 by the Harnett County Board of Commissioners. $70,500 ($58,000 plus travel expenses not to exceed $12,500). Service Contract was reviewed by Legal. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Win dows\1NetCache\Content.Outlook\TPTEQCLV\agendaform2018 -VFIS Service Contract ES Study (BOC 3-19-18).docx Page I of 2 031918a HC BOC Page 86 NORTH CAROLINA HARNETT COUNTY SERVICE CONTRACT THIS CONTRACT is made, and entered into this the 16th day January, 2018, by and between the COUNTY of HARNETT, a political subdivision of the State of North Carolina (hereinafter referred to as "COUNTY", part of the first part and Volunteer Firemen's Insurance Services, Inc., (hereinafter referred to as "CONTRACTOR"), party of the second part. 1. SERVICES TO BE PROVIDED AND AGREED CHARGES CONTRACTOR hereby agrees to provide services and/or materials under this contract (hereinafter referred to collectively as "SERVICES") pursuant to the provisions and specifications identified in "Attachment 1." COUNTY hereby agrees to pay for services pursuant to paragraph 3 of this Contract. Attachment 1 is hereby incorporated by reference as if fully set out herein. 2. TERM OF CONTRACT The term of this Contract for services and supplies is January 16, 2018 through May 16, 2018. 3. PAYMENT TO CONTRACTOR CONTRACTOR shall receive from COUNTY a sum not to exceed $70,500 ($58,000, plus travel expenses not to exceed $12,500) as full compensation for the provision of services. COUNTY agrees to pay at the rates specified for services, satisfactorily performed, in accordance with this Contract, and the bid proposal both of which are contained in Attachment 1. Unless otherwise specified, CONTRACTOR shall submit an itemized invoice to COUNTY by the end of the month during which services are performed. Payment will be processed promptly upon receipt and approval of the invoice by COUNTY. 4. INDEPENDENT CONTRACTOR COUNTY and CONTRACTOR agree that CONTRACTOR is an independent contractor and shall not represent itself as an agent or employee of COUNTY for any purpose in the performance of CONTRACTOR'S duties under this Contract. Accordingly, CONTRACTOR shall be responsible for payment of all federal, state and local taxes as well as business license fees arising out of CONTRACTOR'S activities in accordance with this contract. For purposes of this Contract, taxes shall include, but not be limited to, Federal and State Income, Social Security and Unemployment Insurance taxes. CONTRACTOR, as an independent contractor, shall perform said services in a professional manner and in accordance with the standards of applicable professional organizations and licensing agencies. 5. INDEMNITY To the fullest extent pem1itted by laws and regulations, the CONTRACTOR shall indemnify and hold harmless COUNTY and its officials, agents, and employees from and against all claims, damages, losses, and expenses, direct, indirect, or consequential (including but not limited to fees and charges of attorneys and costs related to court action or arbitration) arising out of or resulting from the performance of this Contract or the actions of the CONTRACTOR or its officials, employees, or contractors under this Contract. This indemnification shall survive the termination of this Contract. 031918a HC BOC Page 87 6. INSURANCE CONTRACTOR shall obtain, at its sole expense, all insurance required in the following paragraphs, listed below as A, B, & C and shall not commence services until such insurance is in effect and certification thereof has been received by COUNTY. A. Workers' Compensation Insurance -Coverage for all paid and volunteer workers meeting the statutory requirements of The North Carolina Workers ' Compensation Act, North Carolina General Statutes § 97. B. Commercial Automobile Liability -Coverage with limits no less than $1,000,000 per occurrence for bodily injury and property damage for any vehicle used during performance of contract services, including coverage for owned, hired, and non-owned vehicles. Evidence of commercial automobile coverage is only necessary if vehicles are used in the provision of services under this CONTRACT. C. Commercial General Liability Insurance -Bodily injury and property damage liability as will protect CONTRACTOR from claims of bodily injury or property damages which arise from operations of this CONTRACT. The amounts of such insurance coverage shall not be less than $1,000,000.00 per occurrence and $2,000,000 .00 aggregate coverage. CONTRACTOR agrees to furnish COUNTY proof of compliance with the insurance coverage requirements of this contract upon request. COUNTY shall be named as an additional insured on all policies of insurance, except workers ' compensation, specified above. CONTRACTOR upon request by COUNTY shall furnish a certificate of insurance from an insurance company, licensed to do business in the State of North Carolina and acceptable to COUNTY verifying the existence of any insurance coverage required by COUNTY. The certificate will provide for sixty (60) days advance notice in the event of termination or cancellation of coverage. 7. HEALTH AND SAFETY CONTRACTOR shall be respons ible for initiating, maintaining and supervising all safety precautions and programs required by OSHA and all other regulatory agencies while providing services under this Contract. 8. NON-DISCRIMINATION IN EMPLOYMENT CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, sex, race, creed, national origin, or disability. CONTRACTOR shall take affinnative action to ensure that applicants are employed and that employees are treated fairly and legally during employment with regard to their age, sex, race, creed, national origin, or disability. In the event CONTRACTOR is determined by the final order of an appropriate agency or court to be in violation of any non-discrimination provision of federal, state or local law or this provision, this Contract may be canceled, terminated or s uspended in whole or in part by COUNTY, and CONTRACTOR may be declared ineligible for further COUNTY contracts. 9. CONFIDENTIALITY CONTRACTOR recognizes that their respective employees and agents, in the course of performance of thi s CONTRACT, may be exposed to confidential information and that di sclosure of such information could violate rights to private individuals and entities, including COUNTY. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers), information contained in county personnel files, billing information of customers, and electronic security systems, including passwords, security logs, security 2 031918a HC BOC Page 88 standards, and processes, each as defined by applicable state law. CONTRACTOR agrees that it will not disclose any confidential infonnation of COUNTY and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the tennination or cancellation of this CONTRACT. 10. GOVERNING LAW This Contract shall be governed by and in accordance with the laws of the State of North Carolina. All actions relating in any way to this Contract shall be brought in the General Court of Justice in the County of Hamett and the State of North Carolina. 11. TERMINATION OF AGREEMENT This Contract may be tenninated, without cause, by either party upon thirty (30) days written notice to the other party. This termination notice period shall begin upon receipt of the notice of termination. Such a termination does not bar either party from pursuing a claim for damages for breach of the contract. This Contract may be terminated, for cause, by the non-breaching party by notifying the breaching party of a substantial failure to perform in accordance with the provisions of this contract and if the failure is not corrected within ten (I 0) days of the receipt of the notification. Upon such termination, the parties shall be entitled to such additional rights and remedies as may be allowed by relevant law. Termination of this Contract, either with or without cause, shall not form the basis of any claim for loss of anticipated profits by either party. 12. NON-APPROPRIATION CONTRACTOR acknowledges that COUNTY is a governmental entity and the validity of this CONTRACT is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are not available and not appropriated for the performance of COUNTY'S obligations under this Contract, then this Contract shall automatically expire without penalty to COUNTY 30 days after written notice to CONTRACTOR of the non-appropriation of public funds. CONTRACTOR has the right to immediately cease performing SERVICES upon learning of the unavailability of public funds or COUNTY 's inability to satisfy its payment obligations to CONTRACTOR as set forth in thi s CONTRACT. 13. SUCCESSORS AND ASSIGNS CONTRACTOR shall not assign its interest in this Contract without the written consent of COUNTY. CONTRACTOR has no authority to enter into contracts on behalf of COUNTY. 14. COMPLIANCE WITH LAWS CONTRACTOR represents that it is in compliance with all Federal, State, and local laws, regulations or orders, as amended or supplemented. The implementation of this contract will be carried out in strict compliance with all Federal, State, or local laws regarding discrimination in employment. 15. NOTICES All notices which may be required by this contract or any rule of law shall be effective when received by certified mail sent to the following addresses: 3 031918a HC BOC Page 89 COUNTY OF HARNETT: County of Harnett Post Office Box 370 (mail) 1005 Edwards Brothers Drive (physical) Lillington, NC 27546 Attn: Harnett County Emergency Services Director CONTRACTOR: VFIS, Inc. (Volunteer Firemen's Insurance Services, Inc.) 183 Leader Heights Road York, Pennsylvania 17402 16. AUDIT RIGHTS For all services being provided under this Contract, COUNTY shall have the right to inspect, examine, and make copies of any and all books, accounts, invoices, records and other writings relating to the performance of said services. Audits shall take place at times and locations mutually agreed upon by both parties, although CONTRACTOR must make the materials to be audited available within one (1) week of the request for them. 17. COUNTY NOT RESPONSIBLE FOR EXPENSES COUNTY shall not be liable to CONTRACTOR for any expenses paid or incurred by CONTRACTOR unless otherwise agreed in writing. 18. EQUIPMENT CONTRACTOR shall supply, at its sole expense, all equipment, tools , materials, and/or supplies required to provide contracted services unless otherwise agreed in writing. 19. ENTIRE AGREEMENT This Contract and the attached document labeled "Attachment I" shall constitute the entire understanding between COUNTY and CONTRACTOR and shall supersede all prior understandings and agreements relating to the subject matter hereof and may be amended only by written mutual agreement of the parties. 20. SEVERENCE CLAUSE In the event any provision of this Contract is adjudged to be not enforceable or found invalid, such provision shall be stricken and the remaining provisions shall be valid and enforceable. 4 031918a HC BOC Page 90 21. HEADINGS The subject headings of the paragraphs are included for purposes of convenience only and shall not affect the construction or interpretation of any of its provisions. This Contract shall be deemed to have been drafted by both parties and no purposes of interpretation shall be made to the contrary. IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers have executed this Contract as to the date and year first above written. COUNTY OF HARNETT By: fL • .J L-tL.Sbr 4,)4.A,J:: Name: eo.u,~c.,, \l S+e,.u)o,,r\ Title: Tu~1M OuU..r'\b v-A.o.f\" -v!.,( By:------------ Name: G-1>rdQV) Spr;r-.~/e. Title: t-.b a·, .,.. V'-" °'-V'\ CONTRACTOR (Volunteer Firemen 's Insurance Sena~~ By,~ ·'JlM,,J,d,, Name: IP~ k· ~v Title: £ ~ U)\1V( This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. 5 031918a HC BOC Page 91 Attachment 1 SERVICES to be provided under this Contract shall include a Hamett County Emergency Services Study based on the following items: 1) Equipment: Review, answer and make recommendations in these areas . a) In observing the Hamett County Fire & E.M.S. departments, is there enough of equipment to meet the needs of our citizens and is this equipment strategically located? b) Does the county departments provide duplicate Fire & E.M.S . equipment that needs to be consolidated? c) What departmental replacement standards or plans are in place for Fire & E.M.S. equipment / apparatus? d) If replacement plans are similar between agencies what savings could be projected from a cost analysis standpoint? ( ex: larger items or bulk, group purchasing) e) Does the Fire & E.M .S. equipment appear to be interchangeable for large scale events or to loan to other departments to temporarily replace out of service items? 2) Staffing: Review, answer and make recommendations in these areas. a) Within the Fire & E.M.S. departments provide an analysis for each agency in regards to appropriate staffing levels. (Volunteer & Paid) b) Within the Fire & E.M.S. departments provide an opinion for levels of span of control in relationship to position titles within these agencies. c) Provide salary study for Full time / Part time and volunteer compensated employees as it relates to county departments and our nearby surrounding counties. d) Provide a comparison of benefits (healthcare, retirement, etc.) for all Fire & E.M.S. departments within our county. Give an opinion as to how ours compares to our nearby counties. Also give comparison on streamlining contracted departments salaries and benefits under the county salary and benefits umbrella or departments merging together for better salaries and benefits. 3) Districts/ Stations: Review, answer and make recommendations in these areas. a) Are there an appropriate number of Fire & E.M.S. stations for coverage within Harnett County? b) Considering district size and population are the Fire & E.M.S. stations properly located for response, insurance rates and proportionate to the district sizes? c) Fire Protection coverage is sometimes provided via departments ( contracted) outside of Harnett County responding to a designated district within the county. Do these departments meet the needs of these districts from an insurance, tax and ease of accessibility? d) E.M.S. di stricts often exceed the fire insurance district lines . With these larger districts and in observing the locations of strategically placed E .M.S. units does the coverage across Hamett County appear evenly distributed? 4) Response: Review, answer and make recommendations in these areas. a) Review procedures of Fire & E.M.S. integration with A.V.L. and advise if there are any other benefits that are not currently being utilized. b) Response run cards are prearranged for Fire incidents and mutual aid protocols / predetermines are set up for E.M.S. incidents. Often these cards / protocols are not effective 031918a HC BOC Page 92 due to excessive duplication of units not needed on certain types of incidents . Observing the run cards I protocols or predetermines advise on ineffective or duplication of effort. c) Study R.I.T. & Mayday policies in effect and comment on these responses and if the appropriate federal and state mandates are met. d) There are numerous types of Fire and E.M.S. incidents daily and questions often arise as to if the departments are responding with the appropriate number of responders to these incidents according to recognized standards. Randomly selecting data across Harnett County utilizing different incident types give an opinion as to if the appropriate numbers of responders are utilized. e) Response times for Fire & E.M.S. units vary across Hamett County. Provide a comparison between our departments to others with regards to state and nationally recognized standards. Plea se provide Fire & E.M.S. separately. f) Harnett County currently has two fire departments participating in the Medical First Responder Program. Describe any positives or negatives of implementing a countywide program to serve the citizens. g) In observing both Fire & E.M.S. responses within the county provide an opinion as in regards to the effectiveness of the unit responses to the scenes emergency versus non-emergency. To clarify this statement are we responding appropriately for the call types dispatched. h) Our Communications Department utilizes Emergency Fire Dispatch incident cards to assist with categorizing incident types and responses needed. Once the information is applied to the appropriate card the voice communicated to the departments for dispatch doesn 't state the nationally recognized number of the card just the incident type (ex: structure fire). Provide an opinion if the dispatch procedures are meeting all standards. 5) Future Population Growth: In studying the trend of population growth within Harnett County several areas of interest are very important to emergency services. Please give an opinion or any ideas as to bow these topics may be affected both positive / negative. a) Population growth: Anticipation of growth increases over the next 5/10/20 years. b) Departmental merge options : Possible needs for departments to study merging to overcome issues such as manpower and budget issues. c) Districts: Fire & E .M.S. district sizes and any needs to add / increase or decrease mileages. d) A.V .L.: Are there any future projections with this program for response benefits? e) Staffing Needs: Provide projections for future increases/ decreases & costs. f) Station Needs: Provide projections for future increases / decrease s & costs. g) Equipment Needs: Provide projections for future increases I decreases & costs. 6) Contracts/ S.O.G.'s / Operations: Review and make any recommendations as needed. a) County Contract: Review Fire & E.M.S . contracts between county and departments to verify that operational I logi stical and legal need s are met on both parties ' behalf. b) Mutual Aid Contract: Review to ensure the contents meet s the objectives for local / state and federal criteria. c) Automatic Aid Contract: Review to ensure the contents me ets the objectives for local / state and federal criteria . d) Departments: Provide an opinion as to departmental S .O .G .'s meet the criteria in order for departmental members benefits to be covered in the event of an accident injury or death. 7) Communications: Review, answer and make recommendations in these areas. 2 031918a HC BOC Page 93 a) Technology: In observing the communications center, tower sites, individual departments and applicable portable radios provide an opinion as to how effective Harnett County is operating and any improvement statements. b) Staffing Needs: In observing the communications center staffing provide an opinion as to how effective Harnett County is operating and any improvement statements. Please include in your assessment CAD stations that are required to be manned. c) Training Needs: In observing the communications center staff training provide an opinion as to how effective Harnett County is operating and an y improvement statements. d) S.0 .G.'s & Standardization: In observing the communications center's S .O.G.'s, dispatch protocols and operating policies provide an opinion as to how effective Hamett County is operating and any improvement statements. e) Responsibility: In observing the communications center's dynamics, layout of center, interaction between tele communicators and the flow of information provide an opinion as to how effective Harnett County is operating and any improvement statements. f) Create a survey on a simple 1 to 10 scale and allow tele-conununicators and Fire / E.M.S. Chiefs to rate the effectiveness of our Communications Center. Please allow explanation for all topics. g) In observing counties in N.C. or across the nation with similar land size, population and call volume give an overall opinion as to how effective Hamett County Communications Center rates. 8) Training: Review, answer and make recommendations in these areas. a) Within Harnett County compare the departmental training requirements and performance abilities upon completion for the following positions : • Medical First Responder • Emergency Medical Technician • Emergency Medical Technician Intermediate • Emergency Medical Technician Paramedic • Probationary Firefighter • Firefighter • Driv er Operator • Fire Officer b) In observing the categories above , are further standardization efforts needed to maintain county training consistency. (i.e.: good spectrum of training conducted) c) Training Site : Provide ideas and concepts for training sites that meets fire insurance rating criteria. Include any staffing I budgeting needs that would accompany these concepts. d) In observing the county Fire/ E .M.S. / High School program training site needs, would a centrally located fixed emergency services training site be recommended. e) In regards to the rapid growth of our county staffing i ssues are of concern now as well as in the future. Fire and E.M.S . are trying to be creative to combat this concern. Provide any ideas or concepts for recruitment and retention. Also ind icate any advantages of local or internal academies versus community college course completions. 9) Budgets/ Tax Districts / Funding Mechanisms: Review, answer and make recommendations in these areas. 3 031918a HC BOC Page 94 a) Budget Process: Upon observation of Fire & E.M.S. budget process provide an opinion of this process and any improvement concepts. This process shall include the initial delivery to the departments, Emergency Services review and the final process for approval. b) Capital Improvement Plans: Identify current and future needs relative to the capital improvement items including but not limited to Fire & E.M.S. Stations, Training Sites, apparatus , protective equipment, communications equipment and methods of unifying the financing of these needs. c) Single Tax Options for Fire Districts: Provide positives and negatives of this option. If single tax method was implemented provide concepts of budgeting and options as to reallocating the revenues back out to the appropriate departments. Identify any other financial funding models. d) E.M.S. Funding options: Upon observing the current funding mechanism provide alternative ideas and concepts for other financial funding models. e) E.M.S. System: Provide opinion as to Harnett County providing E.M.S. coverage solely in comparison to current assistance from contracted squads. Please look at cost comparison as well as operational efficiency, medical control, training, report documentation and any other issues. t) First Responder: At this time there are no funding options for first responder fire departments. Provide funding ideas and concepts for these departments. 10) Public Utilities: Review, answer and make recommendations in these areas. a) Water plant assessment: Provide an analysis for firefighting capabilities for the available water that Harnett County may provide. b) Hydrant Distribution: In observing each fire district provide an analysis of needed hydrant distribution for firefighting capabilities. c) Water line assessment: Are there any areas within the county where lines would be recommended to be replaced due to age or possible deterioration. Are there areas where water line installations or loops would be recommended? d) In observing the water storage supply and elevated water storage tanks within our county indicate if any others would be needed for fire flow purposes according to state standards. 11) Other: Review, answer and make recommendations in these areas. a) Provide an assessment as to the effectiveness of our county specialty teams from a financial, operational and logistical standpoint. (Dive Team, Search & Rescue Team, Special Tactics & Rescue Team) b) Support Agencies: Fire Marshal's Office, Emergency Medical Services and Emergency Management provide support to all county contracted emergency services as well as municipalities and other county agencies. Create a survey on a simple l to IO scale and allow Fire / E.M.S. Chiefs as well as municipalities to rate the effectiveness of these Emergency Services divisions. Please allow explanation for all topics. c) Critical Facilities: In observing the critical facilities provided per county G.I .S. Mapping; Does Hamett County emergency services and our responding departments meet the needs of these facilities from an equipment and response standpoint. d) State I.S.O. Ratings: Provide an opinion of the Harnett County fire department ratings with regards to equipment, staffing, district specifics and infrastructure. 4 031918a HC BOC Page 95 e) Software: Hamett County utilizes two separate software programs for reporting Fire & E.M.S. incidents. Provide an overview as to if these programs are meeting the needs of the various agencies and include any recommendations for future growth. t) Supplemental l.S.O. information: Fire departments are awarded supplemental points from 0 to 5.5 in regards to Community Risk Analysis. The Fire departments are responsible for the fire education portion and the Hamett County Fire Marshal's office is required to meet the needs of fire inspections & investigations throughout the county. These topics contribute to these point accumulations. Provide an assessment of the County Fire Marshal's office separately as well as the individual departments in regards to these topics being met to ensure maximum points are obtained. g) Observing Hamett County Emergency Services please evaluate personnel, rank structure, compensation, benefits, equipment and facilities. Provide an opinion of the effectiveness of this department in serving the needs of our citizens. h) With the current pace of county growth is current Emergency Management Staffing sufficient to keep pace with the following: • Community Growth • Federal Program mandates i.e. School Safety Initiative, Fixed Nuclear Facility (FNF) mission etc. i) With the population surge on the western portion of the county will the current shelter operation support the community in the event of a major disaster? • Would the current plan to utilize the schools meet the needs of current population? • Will equipment inventories support the operation? j) With the growth in the Northwestern portion of the county and the additional Fixed Nuclear Facility requirements, would the addition of a FNF Planner to the Emergency Management Staff be warranted? k) With the current demand on the Shelter Management Program / FNF and School Safety Initiative logistics requirements would the addition of an Emergency Management Logistics Officer position be warranted? l) Currently Emergency Managements formal budget consists of EMPG Grant funding and Duke Energy support for the Harris Nuclear Program. Will this funding support future operations or will additional funding from County Government/Duke Energy (support ofFNF mission) be necessary? CONTRACTOR shall include site issues, challenges, fiscal analysis, and areas for improvement within the study. In addition, CONTRACTOR shall make recommendations to correct the issues and challenges within Harnett County and discuss ideas and strategies to ensure adequate resources and capital assets for future service delivery. CONTRACTOR shall conduct site visits in each department for the purpose of conducting interviews with and gathering information from key personnel. At least one (1) public meeting shall be conducted in order to obtain input from various Non-Fire/EMS service stakeholders within Hamett County. Additionally, CONTRACTOR shall provide an option fee for holding a second public meeting if desired by COUNTY. CONTRACTOR shall make a presentation of its findings and present the report to the Hamett County Board of Commissioners and Harnett County Administration. 5 031918a HC BOC Page 96 Volunteer Firemen's Insurance Services, Inc. will conduct an evaluation of the Harnett County Emergency Services Operations as indicated for the fee of $58,000, plus travel expenses not to exceed $12,500. Phase I Phase IT Phase III Phase IV & V Project Review/Coordination/Initiation Emergency Services Review & Data Analysis Site Visits and Meetings Preparation and Presentation of Final Report $5,000 $13,000 $30,000 $10,000 Fees are payable, 50% upon delivery of the draft report and 50% upon completion of the final document and support materials. Total Cost $58 ,000, Plus Travel Expenses Not To Exceed $12,500 6 031918a HC BOC Page 97 State of North Carolina County of Hamett COUNTY OF HARNETT NON-COLLUSION AFFIDAVIT I --=-T.:...:ro::..;yc_;A:....::..:..... ::..;.M=-=a::ccrk::cce::..:l __________ , being first duly sworn, deposes and says that: Volunteer Firemen's Insurance He/She is the President of Services , Inc . , the _.c....;;..,;..c..;,..c_c..;c.;.c_________ -------------- Proposer that has submitted the attached proposal; He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal ; Neither the said Proposer nor any of its officers , partners, owners ' agents, representatives, employees or parties of interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham proposal in connection with the contract for which the attached proposal has been submitted or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer or to fix ov erhead, profit or cost element of the proposal price of any other Proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Hamett or any person interested in the proposed contract; and, The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. CO MMONINEALTH OF PENNSYLVANIA NOTAR IAL SEAL Janice E . Mye rs . Notary Public York To wns hip , York County My Com m ission Expires April 28, 2021 031918a HC BOC Page 98 Board Meeting Agenda Item Agend a Item $ -I MEETING DATE: March 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJ ECT: Donation REQUESTED BY: Bill Stone, Interim County Extension Director REQUEST: Harnett County Cooperative Extension requests permission to accept a donation of a 5' x 1 O' enclosed trailer valued at $2,500. The trailer will be purchased with NCSU Niche Meat Working Group Funds. The trailer will be used for transporting mobile poultry processing equipment used for demonstrations, FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\swilliams\Deskt o p\County form s\agendaform20 18.docx I of I Page 031918a HC BOC Page 99 3/1/2018 5 X 10 Enclosed Trailer -Tra1lersPlus Dunn 5 X 10 Carry-On Enclosed Trailer 9 Trailer Located at: Trail ersPlus Dun n 5 X 10 Enclosed SW1de, lO'Long, 13" Tires. Rear Ramp, S il ver Frost Opt. Side Door. Opt. 3/8 Plywood Walls. Tratl e r : 25515 M-SRP;-$43-l:G Sale P ri ce : $2329 .00 Fmancing Available !,om $54. 77/mo. Free m store pickup. Fr ee delivery withm 5 miles of the store whe re the trailer is located. "8 Call u s for a shipping quote 910-766 ·0004 Trailer Details Door(s) Col or. Size: Tires Vin#· Features Ta il Ligh ts Undercoa t ing Rear Ramp SILVER FROST 5 X JO Enclosed Trailer Ra ted 4YMl3Cl019JG025516 LED Painted Under coaung https ://w ww .tr;i1 Jer splus .com/North_ Caroli na/Dunn/5-W 1de-Car go-Tr ai lers/tra1 ler/4 YM B C 1019JG025516 1/2 031918a HC BOC Page 100 3/1/20 18 North Carolina State Universi ty Mai l . N iche Meat Wor ki ng Group -time lo spendll Niche Meat Working Group -time to spend!! 1 message Brian Parrish <bgparris@ncsu.edu> Sarah Blacklin <sarah@ncchoices.com> Thu, Mar 1, 2018 at 12 :01 PM To : Adam Ross <aross@ncsu.edu>, Brian Parrish <brian_parrish@ncsu.edu>, Donna Moore <dmoore@piedmontcustommeats.com>, Lauren Langley <lkbrown2@ncsu.edu>, Martha Mobley <mlleona 1@ncsu.edu>, Sheila Neal <sheila @ncchoices .com>, Johnny Rogers <jrroger3@ncsu.edu>, Robyn Stout <rd stout@ncsu.edu>, Amanda Carter <coolhandmeats@gmail.com> Cc : Kelsey Lichtenwalner <krlichte@ncsu.edu> Hey Niche Meat group, Just a quick update that we are approved to spend against the below budget (with the exception of the cost-share. Mat t said th at had to be redirected toward Extension training for poultry). Brian. let me know if I can be of assistance with purchasing the Hamett demonstration trailer? We have $2500 flagged for that and if need be , I can put it on my pcard if you send me the info and reconcile it to the proper account. I was just speaking with Margaret Ross and since they are holding a May 2nd poultry processing demo, it wo uld be great if we could get that trailer ready for that event. Martha /All -there's $2k flagged for poultry demonstration support so please chime in on how much you might need for workshops you're holding. I'll find out more info on next steps for redirecting the 'cost share' amount but in the meantime, please spend the above line items! We want to have thes e monies spent within the month even if we have to pre -order some things be c ause of the timing with the fiscal year. Kelsey and I will put our heads together and propose some 2018 Zoom meeting t imes but in the meantime , spend away! Sarah Blacklin Director, NC Choices 919.928 .477 1 sara h@n c choices.com www. ca roli na m eatc onf erence. com www. nee hoic es. com NC Choices is a p rogram of Cen t er f or Environ m ent al Farming Sys t ems (CEFS) tha t advanc e s local and niche m eat s upply chains in NC b y providing net working o ppo,tunit ,es . educational programming and t ec hnical assistance f or p roduce rs. meat processors. b uyers, and f ood prof essionals. CEFS 1s a pa,tnership of NC S t ate Univers it y. NC A & T S ta te Un iversity and the NC Oepa,tment of Agricult ure and Consumer Service s ~~--· J)Q On Mon , Feb 5, 2018 at 3:40 PM, Sarah Blacklin <s arah@ncchoices.com > wrote: Hey all , Kelsey and I wanted to have us all meet via a Zoom meeting to finalize the budget bu t since we need to subm it a budget asap (in order to not lose the funds!), I th ink it makes th e most sense to propose the below budget based on our fall meeting where you suggested funding areas . Also , wi th the start of a new year many work groups are re- evaluating if people are still interested in participating in 2018 or if th ey would like to step off the work group. Please let us know(!) and use this new year as an opportunity to recruit some new folk s to join as well! ·s o· please reply all 'this week' and let us k no w 1. if the below budget loo ks good to you (o r if y ou ha ve any ch ange s ) 2 . if you are s till interested in participa ting in the work group fo r 2018 and 3. IF y ou hav e thought s on wh o mig ht be good to include in the work group . htlps :/Imai I .goog le .com/mail/u/0/?ui = 2&ik = 17aff29d 56&j sver= C Pl y5ZW iT xk .en.&view= pt&sear c h= inbox&th= 161e28334cb4 cd 90&sim I= 16 1 e28334cb4cd90 1/2 031918a HC BOC Page 101 Agenda Item 5 -~ -- Board Meeting Agenda Item MEETING DA TE: March 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request Retroactive Merit Increase for Kittrane Sanders, CRD Agent REQUESTED BY: Bill Stone, Interim County Extension Director REQUEST: Hamett County Cooperative Extension requests a 3% merit increase of $336 to Kittrane Sanders, Community Rural Development Agent, retroactive from July 1, 2017 to February 28, 2018. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: U :\my documents\agend afo rm 2018 Saunders Merit in crease.docx I of I Page 031918a HC BOC Page 102 Agenda Item _S=-_-_/(---=--------'=- Board Meeting Agenda Item MEETING DATE: March 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Order to Advertise Delinquent 2017-2018 Real Property Taxes. REQUESTED BY: Silas Keith Faulkner, Tax Adminstrator REQUEST: Request that the Board have entered into the minutes an order for the Tax Administrator to advertise, pursuant to NCGS I 05-369, unpaid taxes for the fiscal year 2017-2018 that constitute a lien on real property. The unpaid county taxes on property as of February 28 ,2018 were $1 ,747.747.27. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: U:\Board O f Comm issioncrs\Un pa id taxe s' Report to Board Unpai d 20 17-20 18 taxes .docx I of I Page 031918a HC BOC Page 103 Date run: 3/1/2018 12:24:32 PM Data as of: 2/28/2018 8:09:30 PM Report Parameters: T R - 4 0 1 E N e t C o l l e c t i o n s R e p o r t N C P T S V 4 Date Sent to Finance Start: Min· Dec e m b e r 1 , 2 0 1 6 D a t e S e n t t o F i n a n c e E n d : M a x - F e b r u a r y 2 8 , 2 0 1 8 A b s t r a c t T y p e : R E I Tax District: HARNETT COUNTY Levy Type: LATE LIST PENALTY, S O L I D W A S T E F E E , T A X Tax Year: 2017 Default Sort-By: Tax Vear Opening Uncollected as of 12/1/2016 ($} TAX DISTRICT: HARNETI COUNTY 2017 000 Sub. 0.00 TAX DISTRICT: HARNETI COUNTY 2017 0 00 Sub. 0.00 G r o u p i n g : Y e a r F o r : 2 0 1 7 , 2 0 1 6 , 2 0 1 5 , 2 0 1 4 , 2 0 1 3 , 2 0 1 2 , 2 0 1 1 , 2 0 1 0 , 2 0 0 9 , 2 0 0 8 , 2 0 0 7 , 2 0 0 6 , 2 0 0 5 , 2 0 0 4 , 2 0 0 3 , 2 0 0 2 , 2 0 0 1 , 2 0 0 0 , 1 9 9 9 , 1 9 9 8 , 1 9 9 7 , 1 9 9 6 T a x D i s t r i c t . L e v y T y p e C o l l a p s e D i s t r i c t s : N Ori g . B i l l e d A m t ( $ ) A b s . A d j ( $ ) B i l l R e l e a s e s ( $ ) D i s c o v e r e d L e v y ( $ ) C o l l e c t i o n F e e A m t { $ } A m t C o l l e c t . ( $ ) ' LE V Y T Y P E : L A T E L I S T P E N A L T Y 6 7 4 7 1 2 7 7 1 2 7 7 6 7 . 4 7 1 2 . 7 7 1 2 . 7 7 LE V Y T Y P E : S O L I D W A S T E F E E 3 . 6 8 9 , 7 7 0 0 0 1 5 , 7 5 0 0 0 6 , 8 6 0 0 0 3 , 6 8 9 , 7 7 0 . 0 0 1 5 , 7 5 0 . 0 0 6 , 8 6 0 . 0 0 P A G E 1 o f 2 A d d i t i o n a l L e v y ( $ } 0 0 0 3 8 3 1 0 . 0 0 3 8 . 3 1 1 , 8 9 0 0 0 1 8 , 2 7 0 0 0 1 , 8 9 0 . 0 0 1 8 , 2 7 0 . 0 0 0 0 0 0 . 0 0 0 . 0 0 0 . 0 0 4 8 6 5 3 1 5 9 3 9 3 7 % 4 8 . 6 5 3 1 . 5 9 3 9 . 3 7 % 3 , 4 8 1 , 3 1 4 1 8 2 0 6 , 0 0 5 8 2 5 5 9 % 3 , 4 8 1 , 3 1 4 . 1 8 2 0 6 , 0 0 5 . 8 2 5 . 5 9 % 0 3 1 9 1 8 a H C B O C P a g e 1 0 4 Opening Uncollected as of 12/1/2016 {$) -------TAX DISTRICT: HARNETI COUNTY 2017 0 00 Sub. 0.00 Total 0.00 Signature (Tax Collector) Ori g . B i l l e d A m t ( $ ) A b s . A d j ( $ ) B i l l R e l e a s e s ( $ ) LE V Y T Y P E : T A X 51 , 6 4 1 , 0 4 7 2 7 2 4 5 . 8 8 3 0 3 9 8 , 9 7 3 4 8 51 , 6 4 1 , 0 4 7 . 2 7 2 4 5 , 8 8 3 . 0 3 9 8 , 9 7 3 . 4 8 5 5 , 3 3 0 , 8 8 4 . 7 4 2 6 1 , 6 4 5 . 8 0 1 0 5 , 8 4 6 . 2 5 P A G E 2 o f 2 D i s c o v e r e d L e v y ( $ ) 3 9 , 0 7 3 3 3 3 1 7 . 2 2 2 4 6 3 9 , 0 7 3 . 3 3 3 1 7 , 2 2 2 . 4 6 4 0 , 9 6 3 . 3 3 3 3 5 , 5 3 0 . 7 7 C o l l e c t i o n F e e A m t ( $ ) 0 . 0 0 0 . 0 0 0 . 0 0 A m t C o l l e c t . ( $ ) 4 9 , 9 0 4 , 7 3 9 . 2 8 4 9 , 9 0 4 , 7 3 9 . 2 8 5 3 , 3 8 6 , 1 0 2 . 1 1 1 , 7 4 7 , 7 4 7 . 2 7 3 3 8 % 1 , 7 4 7 , 7 4 7 . 2 7 3 . 3 8 % 1 , 9 5 3 , 7 8 4 . 6 8 3 . 5 3 % 0 3 1 9 1 8 a H C B O C P a g e 1 0 5 Western Harnett/Overhills Area PTO Thrift Store, Inc. vvhere StLAd t. ·-. .3 Our Business" r:i·~ 0 ,1 R S I rd 'JC 3r (919) 498-1934 March 2, 2018 Re : The wa iving of permit fees To Whom It May Concern : RECEIVED MAR -lo ?n18 HARN ETT COUNTY 1111"""~"~''t l"lf:FICE Agenda Item __.:5~_!-~Jl:;~==~- Our nonprofit, the Western Harnett/Overhills Area PTO Thrift Store, Inc., expanded our building in 2017. This is a formal letter requesting that our permit fees be wa ived . After speaking with someone at Central Permitting, we were told that we needed to send this request to the County Manager. If approved, the County Manager would then send a letter to Central Permitting giving permission to waive these fees . At that point, we would be reimbursed the full or partial amount of these fees. Please mail any reimbursements to WHOA PTO Thrift Store at P.O. Box 271, Olivia, NC 28368 Please contact Rose Grimm at 919-498-1934, if you have any questions or need more infor mation. Thank you for your time, Ros e A. Gri mm Secretary/Treasurer -WHOA PTO Thrift Store, Inc. 1,(fK, J /Jj/f7 JJ 1&0 ()J rJ.l/17 ii ;?,3is J/,J.1/17 031918a HC BOC Page 106 Board Meeting Agenda Item Agenda Item -""'s_-_D]_· ---- MEETING DA TE: March 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: New Position -Training Captain REQUESTED BY: Jimmy Riddle, Emergency Services Director REQUEST: Harnett County Emergency Services respectfully requests to create a new position for the Emergency Medical Services Division titled Training Captain. This position would work closely with our E.M.S. System Medical Director as well as our current training department to improve our treatment as well as documentation in the Harnett County E.M.S. System. This includes all reporting providers in our system. An EMS Level II Instructor is required for this position. Training Captain Salary Grade 25 $50,579 -$60,695 40 hours per week Some of the most important aspects of this position will be the responsibility for the day to day quality assurance of the medical care provided to the citizens of Hamett County. This position would monitor high acuity calls and report their findings back to the Medical Director for improvements. The responsibility for recognizing the need for additional training for technicians as well as recommending measures to improve the quality of medical care rendered will reduce the liability for our E.M.S. System. This position will require a Paramedic certification as well as several other certifications in the process of understanding all documentation principles. Communication with all outlying EMS Departments and personnel will be some important attributes needed in maintaining consistency. This employee will have an understanding of local, state and federal mandates which will also reduce future liabilities. Another important concept of this position would be to assist the training of all EMS personnel and the needs to meet our mission. We are requesting to develop our Paramedic Academy for the upcoming budget year and this Level II Instructor position would be part of the instruction team needed to accommodate this academy. Coordinating with county departments and instructing our citizens in classes such as C .P .R. and First Aid will also be some priorities for this position. Also in high call volume days this position could staff an ambulance if needed. C:\Users\gwheele r\AppData\Local\Mi cro soft\ Windows\INetCache\Content.O utlook\TPTEQCL V\agendaform2018 - Trainin g Captain BOC 3.19.18 .docx Page I of 2 031918a HC BOC Page 107 AGENDA ITEM 7 - March 19, 2018 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE There are five (5) vacancies on this committee. AGRICULTURAL ADVISORY BOARD Cindy Johnson and Henry Randol h would like to be reaQpointed to serve on this board. BOARD OF EQUALIZATION AND REVIEW Bobby Doberstein is interested in being appointed to serve on this Board as a Districts 5 representative. (application attached) BOARD OF HEAL TH Dr. Catherine Evans would like to serve on this board as the dentist member. (Ap_plication attached) There is a vacancy on this board for engineer position. HARNETT COUNTY AIRPORT COMMITTEE There is one (1) vacancy for a member representing District 5 on this committee. We will need a member representing District 1 appointed December 2018. HARNETT COUNTY BOARD OF ADJUSTMENT There are two (2) vacancies for alternate members representing District 3 & 5. HARNETT COUNTY COUNCIL FOR WOMEN There are three (3) vacancies on this council. HARNETT COUNTY PLANNING BOARD There is one (1) vacancy for a member representing District 2 on this board. HARNETT COUNTY PUBLIC LIBRARY BOARD There is one ( 1) vacancy on this board. Page 1 -Appointments 031918a HC BOC Page 108 HARNETT HEAL TH SYSTEM BOARD Harnett Health Systems Board of Trustees nominated Steve Clabaugh, District 5, and Barbara McKoy, District I , to serve a three year term from A ril I, 2018 -March 31, 2021. (See attached letter). HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE There are three (3) vacancies on this committee. MID-CAROLINA AGING ADVISORY COMMITTEE There are two (2) vacancies on this committee. NC CAPITAL AREA METROPOLITAN PLANNING Organization (CAMPO) Harnett County currently has a vacancy for an Executive Board Alternate. Chairman Gordon Springle currently serves as an Executive Board Member. NURSING HOME COMMUNITY ADVISORY COMMITTEE There are two (2) vacancy on this board . TRANSPORTATION ADVISORY BOARD Angela McCauley would like to be ap..Pointed to serve on this board he following would like to be reappointed to serve on this board: Barry Blevins Jimmy Riddle Carl Davis John Rouse, Jr. John Finger Kittrane Sanders Valerie Gilchrist Mary Jane Sauls Lisa Guy Terri Strickland Mark Locklear Eric Truesdale Jotonia McLeanl Page 2 -Appointments 031918a HC BOC Page 109 APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: Board of Equalization and Review NAME: Robert E. Doberstein II ADDRESS: P.O. Box 276 Olivia, NC 28368 VOTING DISTRICT: (Please check district number in which you live): D District I, Commissioner McKoy's D District 4, Commissioner Springle's D District 2, Commissioner Elmore's [3J District 5 , Commissioner Miller's D District 3, Commissioner Penny's TELEPHONE: (HOME) (910) 309 -1606 E-MAIL ADDRESS: rdoberstein7l@gmail.com (WORK) ________ _ PRESENT OCCUPATION: Deputy Chief@Benhaven Emergency Services & Fire Captain@Spout Springs YEARS OF FORMAL EDUCATION: 14 CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HAVE PARTICIPATED: North Carolina Society of Instructors, Masonic Lodge #667 Fort Bragg, UNC School of Government Alumni And North Carolina Chiefs Association PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LISTED BOARD: To have the privilege of following my Father's footsteps in keeping Hamett County great and prosperous. DATE: March 13 ,2018 SIGNATURE: Robert fi;, Poberstdn II **************************************** FOR OFFICE USE ONLY: DATE RECEIVED: ---------------------------- DATE FORWARDED TO COUNTY COMMISSIONERS: --------------- 031918a HC BOC Page 110 ' . APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: _____;Jt_;a._~_-~ __ Q_u_i <.A_""_-i_'--f_,_____::-:..._J3_6_C\_e.._d __ o_F_~ __ ~_l_~---=--- NAME: __ :D_e.... _ ___:~=-a-'---r_·_\44_tZ__t "_"L_~--=-..:...._' __ E_:...._u-_A_""'_s _____ _ ADDRESS: ~O -:£a ·)( t 2-'l<e Lt 1-1-1 /Vq ~rJ ('I(_ :}-'Js-4-(o i ) VOTING DISTRICT: (Please check di strict number in which you live): D District I , Commissioner McKoy's Ill District 4, Commissioner Springle 's D District 2, Commissioner Elmore's D Di strict 5, Commissioner Miller's D District 3, Commissioner Penny's TELEPHONE: (HOME) 9 t () ~'3 5 ~~q (WORK) Gl J O 'l l tJ, Lf /Cc I PRESENT OCCUPATION: .:~:D..e_/) I\ ~I ----'-----'---'------------------- YEARS OF FORMAL EDUCA TJON: --------------------- CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HA VE PARTICIPATED : _] <2 ~ ~ l-\ ~ :::p uAJ~ -a 1+-ec_ ~ . **************************************** FOR OFFICE USE ONLY: DATE REC EIVED : _3_-q_-_\_'( __________________ _ DA TE FORWARDED TO COUNTY COMMISSIONERS: _____________ _ 031918a HC BOC Page 111 ( . Catherine B. Evans, D.D.S., P.A. PO Box 1296 o Lillington , NC 27546 910-893-5889 o Email: Horsecolic@aol.com EDUCATION North Carolina Central University, Durham, NC-August 1966-1968 (Transferred) University of Connecticut, Storrs, Conn-, BA Medical Technology, -August] 968-1971 University of North Carolina, Chapel Hill , NC-Doctor of Dental Surgery, -August 1978-1982 CLINICAL TRAINING Polk Youth Center, Raleigh, NC-Oral Surgery, Restorative, Endodontics VA Hospital, Fayetteville, NC-Oral Surgery, Restorative , Endodontics Prosthodontics Cherokee Dental Clinic, Boone, NC-Pediatric Dentistry Dorothea Dix Hospital, Raleigh, NC-General Dentistry, Special Needs Patients Wake County Health C linic, Raleigh, NC-Pediatric Dentistry LICENSOR North Carolina State Dental License Medical Technology ASCP Board of Registry EXPERIENCE 2014-Present ECU Part-Time Faculty Lillington 2012-Present Part-Time Position Stedman Dental Clinic, Stedman, NC 2011-2011: Dental Director: Central Carolina Community CoJlege, Sanford, NC 20I0-2011: Contract Dentist: NC Department of Correction, Lumberton, NC 20I0-20 1 I : Contract Dentist: Dr. W. Scott, Fayetteville, NC 2010-2011: Contract Dentist: Dr. R. Katz, Fayetteville, NC 20 10-201 1: Contract Dentist: Dr. V. Wynn-HaJI, Hope Mills , NC 2010-2010: Dentist, Dental Smile Program, Various Locations, NC 1982-2009: Dentist, Catherine Evans , DDS, PA, Lillington, NC (private practice) 1982-1989: Dentist, Anderson Creek Dental Practice, Spring Lake, NC (private practice) 1982-1983: Medical Technologist, Central Carolina Hospital, Sanford, NC 1988-1989: Contract Dentist Position: Tri-County Dental C linic, Newton Grove, NC 1989-1992: Contract Dentist: Hamett County Correctional Institution, Lillington, NC 1976-1978: Medical Technologis t: VA Duke Univers ity Medical Center, Durham, NC 1975-1976: Medical Technologist: VA Hospital , Chicago, IL 1974-1975: Medical Technologist: VA Duke University Medical Center, Durham, NC 1971-1974: Medical Technologist: St. Francis Hospital, Hartford, CT PROFESSIONAL ASSOCIATION Academy of General Dentis try, North Carolina Dental Society, American Dental Association, Old North State Dental Society, American Society of C lini cal Pathologists ORGANIZATIONS PAST AND PRESENT Board of Directors for Hamett County C hild Care Resource s, Lillington Chamber of Commerce, NC Business & Professional Women, NCNB Lillington Board of Directors, Lillington Town Commissionerl987-1991, Hamett County Industrial Development Commiss ion, Community Resource Council, Capital Area Private Industry Council JTPA, Harnett County Adopt-A-School, Mid-Carolina Council of Government 1987-1989, First Choice Community Health Centers Board of Directors, Fayettevi ll e Technical Com munity Colle ge Dental Board, Central Carolina Community Coll ege Board of Directors, John Motley Morehead Foundation, Lillington Recreation Advisory Board, Lillington Rotary Club AWARDS I 990-Jaycee Appreciation Award & Department of Corrections-Volunteer Service Award 1991 -Certificate of Appreciation-Univers ity of North Carolina Dental A ssociation 1993-0utstanding Service Award -Adopt-A -School Prog ram 2002-Pas t Pre sident Award-Fourth Di strict D ental Association 031918a HC BOC Page 112 ~ RECEIVED MAR 1 4 ?ntR HARNETI COUNTY MA_NA~~R'S O FFICE P.O. Box 1706 D u n n, NC 2 8335 (910) 892-1000 Harnett Health From the Office of the President and C EO March 8, 2018 Paula Stewart, County Manager Harnett County Commissioner P.O . Box 759 Lillington, NC 27546 Dear Mrs . Stewart: Thi s letter is to inform you that the Harnett Health System Board of Trustees made the following nominations at the Fe bruary 26, 2018 board meeting to fill seats on the Harnett Health Systems Board of Trustees that will expire April 1, 2018. Nominees to be approved by the Harnett County Board of Commissioners (These are County Commissioner Appointments): Steve Clabaugh District 5 Appointed to serve a three year term Term of Appointment-April 1, 2018 through March 31, 2021 Barbara McKoy District 1 Appointed to serve a three year term Term Appointment-April 1, 2018 through March 31, 2021 We a ppreciate your consideration for approval of the Board's n omi nees. Should you have a ny questions, please feel fre e to contact me. Sincerely, R. Kevin Jackson President Harne tt Health System Teddy Byrd Board Chair Harnett Health System Betsy Johnson Hospital (Dunn)· Centini Harnett Hospital (L,lling ton) · Homo11 Health Foundation A11gier Med,col Serv1rns Du1111 Medtcal Serv,rns Lill111gl o11 Medical Se1v1Les Hornell 08/GYN Premiere Pe d ,atric:s Benson Rehob & Wellness · Bronsf Cor<' Center · Wound Cmo Conte, 031918a HC BOC Page 113 2017 Annual Report Dunn Area Tourism Authority Agenda Item _-_ __.g ____ _ The Dunn Area Tourism Authority had another exciting year with a lot of events, visitors, and communities working together to showcase the place we call home. A few of the highlights of 2017 include: • Hosted TRAC/Tourism Resource Assistance Center in Dunn to meet with all Destination partners • Held Budget Retreat at Campbell University in the Trustee Board Room • Continue working the Dunn Area History Museum in their move downtown • Worked on and completed Employee Handbook for the staff at Tourism • Worked with City of Dunn on transition of Tourism to come under City Employment • Implemented a Grant Application Program • Worked with The General William C . Lee Commission on updating and changing the Memorandum of Understanding that had been in place since 200 I • Attended Mini Medical School at Campbell • Attended Governor's Conference on Tourism in Greenville, NC • Hosted the Grey Way Golfers in their 44th year of coming to Hamett County to play golf Over I 00 golfers in town for 4-5 days • Attended Cost Host Meetings -I-95 and East Tourism Group promoting our area • Tourism had an intern , Christina Parker, from Western Carolina University for the summer • Hosted another successful 301 Endless Yard Sale through Dunn/Hamett County • Hosted the State Dixie Youth Baseball Tournament with est.$100,000 economic impact for I week • Attended the National Extension Tourism Conference in Princeton, New Jersey • Hos ted the Campbell Athletes for a Welcome Back to School Meal, over 725 served • Worked with Travel Video NC Group on making a video of things to do throughout Harnett County • Attended NC Festivals & Events Seminar in Cary • Began working with Hamett County Parks & Rec., The HC Sheriffs Department, Town of Erwin Police, and the City of Dunn Police on implementing a plan to deter A TV's , horses and other motorized vehicles from traveling on the Railtrail creating damage and an opportunity for accidents • Held a successful 19th Annual NC Cotton Festival, over 150 vendors, 2 stages of entertainment, a car show, a tractor show, and thousands of visitors • Hosted the Dunn Shriner's Fall Ceremonial Celebration - • Throughout the year this office has worked with all Chambers in Harnett County in the promotion of their events 031918a HC BOC Page 114 Tourism highlights include: • Domestic tourism in Harnett County generated an economic impact of$85.10 million in 2016. This was a 5.83% increase over 2015 • Employment of over 600 employees is attributed to Tourism related jobs with a payroll of $12.52 Million • State and local tax revenues from travel to Harnett County amounted to $6.69M which represents a $52.06 tax savings per resident, which is up from $49.52 last year. • The Dunn Area Tourism Authority contributed financially to the General Lee Museum, the A verasboro Battlefield, The Dunn Area History Museum, The Dunn Shriners and athletic venues that brought tourist to the area. • The Occupancy tax collected in the Dunn area for 2016-2017 was $575,678.88 with 17% of this collected tax going directly to the General Lee Museum. (With the new MOU in place this was the last year for the 17% stipend.) Averasboro Township Tourism Authority DBA Dunn Area Tourism Authority BOARD OF DIRECTORS: 2017 Chair: Kim Schmidlin, Chair of the Kellie's Krew 5k/10k Run for a Cure Vice-Chair: Billy Tart, Dunn City Council Appointee Members: Abe Elmore, County Commissioner Representative Paula Stewart, Interim County Manager Steven Neuschafer, City Manager, Dunn Jolene Thomas, Manager, Baymont Inn & Suites Shannon Taylor, Asst. Manager, Hampton lnn Anil Ojha, Owner-Manager, Comfort Inn Meredith Bradham, President of the Dunn Area Chamber of Commerce Ex-Officio Mark Stephens, City of Dunn Finance Director STAFF: Director: Executive Assistant: Office Assistant: Sharon Stevens (Full time position) Jessica Harvey (Part-time position works 9-3 Daily) Geena Harvey (Part-time after School from 3-5 daily) MISSION STATEMENT: To develop, promote, and advertise travel and tourism in the Averasboro Township and surrounding area, to sponsor tourist oriented events and activities, to operate and maintain museums and historic sites and to purchase, operate and maintain a convention facility. 031918a HC BOC Page 115 Ag e n d a Item == ') {j) Ha r n e t t Co u n t y DS S Mo n t h l y Re p o r t To t a l s 20 1 7 - 1 8 = ~ -= - = = y y J u; : - - -- - Oc t o b e r No v e m b e r De c e m b e r Ja u _ar _y _2 _0 _18 ~ - - F -eb _r _u _a -ry - ~ - - M - a -r -c h - ~ - A, , ; o t M•y i" ~ I T•: l' h i l d r e n ' < Se r v i c e s r - I __ _ _ _ _ _ __ _ _ E __ 13 3 1 39 12 2 11 1 892 84 69 63 - - - - - ---------~ To t a l ch i l dr e n in Pi e / Cu s t o d y - - - - - - - - - - - - - - - - ----,-------- - - - - IZ i t 1s 2 I 13 3 1 - ~ 97 1 88 1 !0 5 . 0 4 !0 4 10 3 1 08 1 08 FC Mo n ey ex J ) e n d e d ' .. : : : . . . . . : . . 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S I J $8 , 7 8 5 . 1 1 I $7 , 3 3 8 .4 8 1- - - ~ - - - ~ ~ - - , - - - - - - - -~· ---· --+ -· ---·----+----_ __!?_!1,103 .65 - - - - - - - 1 - - - - - - - + - - - - - - - - 1 - - - - - - ~ - - - - - 93 3 10 5 7 ~ 3, 2 5 0 . l O 43 2 ,20 4 . 4 5 . - - - B t = - 8 14 L = - - - ~ - - 91 4 ,?N C F A S T? - ' - l - - - - - - - - - - - - - - - --1 ------ $3 7 7 , 1 4 1 . 8 5 I 40 0 ,3 8 5. 6 0 1 $3 8 9 , 1 8 4 . 0 0 I $3 8 9, 9 1 4 . 0 0 !? NC F A S T ? -- - l - ~ - - = 1 - - = - - --r ---=J ---1 $2 ,452,080 .00 - - - - - - - - + - - - - · - - - ! - - - - - - + - + - - - - - - - t - - - - - - - + - - - - - - l - - - -- Ch i l d Su p p o r t 1 T ot a 1 C o l l e c t i o n s - - - - - - 1 - $7 0 9 , 2 6 1 1 -· 73 6 ,09 7 1 75 5 ,00 l t - 76 8 , 5 7 4 1 $7 2 6 , 2 6 6 . o o l s n 2 ; 1 s . o o I $7 5 3 ,8 52 .0 0 $5 ,1 71 i66 .00 031918a HC BOC Page 116 Ha r n e t t Co u n t y Ve t e r a n s Se r v i c e s Ag e n d a Item .() = ~ ., Ac t i v i t i e s Re p o r t i n g Fo r m M o n t h N e a r . f- 4 ( ' - I A l 1 ~ 1 8 Re q u e s t Fo r Se r v i c e Co r r e s p o n d e n c e Cl a i m a n t St a t u s Wr i t t e n Ac t i o n Ta k e n (Claims & Development) lT e l e o h o n e an d In - P e r s o n ) Ou t - C C C 0 Cl ) -~ ·;; 0 - E C 0 U) i:, ns U) ns - 0 C C u, C :, 0 ' i C . C . .. 0 Q) C ns a. ·-0 0 :: s 0.. Q) e Q) :: E ai ~ ns z 0.. C :C Q) C I U) I U) 0 U) ns u, C 0 w C ~ .2 C U) ·c U) ·-... .!! .c - C l! ~ C o Q) c i en l! 3 -ns 0~ a; U ) ! ... ... a. ns -.c - a. CD Q) .! CD I U. , E g_ E .! 0 u 0 t: ~ u CD )I ( ·c : .c i : , .c ~ ,: , 0 i:, :, .c U) DA T E NA M E ! cu ~ - ~ ~ - : ; 5 0 c ;; - ti . ~ ~ i:, u 0 CD IL 0 0 0 w u, zm ::i 1 48 9 35 3 11 3 11 3 13 6 25 7 28 29 8 10 4 1 1 4 86 2 3 GW - 3 2 4 VN - 4 9 5 OI F - 3 8 6 K- 7 7 PT - 8 8 W W l l - 2 I , ~ l - - - / v 9 -c ; . . z; ; : . . - . ~ ~ ~ - " ~ ~ 10 Er i c Tr u e s d a l e 11 Ha r n e t t Co u n t y Ve t e r a n s 12 Of f i c e r 13 Wa l k In : 16 8 14 Ph o n e Ca l l s : 48 9 15 Ou t r e a c h : 25 16 17 18 19 To t a l 48 9 35 3 11 3 11 3 13 6 25 7 28 29 8 10 4 1 1 4 86 031918a HC BOC Page 117 Harnett County Department of Public Health Agenda Item __ q~~®.,..-===- Activities Summary July 1, 2017 -June 30, 2018 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun troTAI AVG . Front Desk -Check-in Aooointments 993 1364 1360 1206 1001 834 1039 1092 8889 1111.1 Health Clinics Adult Women Wellness Clinic 3 3 2 2 1 3 4 4 22 2.75 Care Coordination for Children (CC4C) 260 290 268 257 283 279 290 280 2207 275.88 Child Health -Sick Clinic 75 110 136 127 147 107 107 142 951 118.88 Child Health -Well Clinic 82 183 167 120 72 43 65 91 823 102.88 Countv Employee Health Clinic 132 142 222 406 135 136 181 169 1523 190.38 Family Planning 150 185 150 140 129 129 130 133 1146 143.25 Immunizations 180 312 501 351 213 129 122 198 2006 250.75 Maternity (Prenatal Clinic) 222 285 225 230 226 211 216 224 1839 229.88 OB Care Management (OBCM) 210 173 156 138 99 108 83 97 1064 133 Postpartum Home Visits 10 28 15 20 28 21 25 30 177 22.125 Refer/Repeat Pap 1 1 0 2 3 1 1 0 9 1.125 STD Services 100 142 108 98 96 74 95 103 816 102 TB Services 197 160 144 149 120 60 145 157 1132 141.5 Welcome Baby Home Visits 10 30 15 21 28 22 25 32 183 22.875 Total Services 1632 2044 2109 2061 1580 1323 1489 1660 0 0 0 0 13898 1737.3 Reportable Disease Cases Tuberculosis 0 0 0 0 0 0 0 0 0 0 HIV -(Quarterly rePOrt) 0 0 0 0 0 0 0 0 0 0 AIDS -(Quarterly report) 0 0 0 0 0 0 0 0 0 0 SYPHILIS -(Quarterly report) 2 1 0 0 0 0 0 0 3 0.375 OTHER STD's 13 21 16 12 15 12 30 28 147 18.375 Other (salmonella , campylobacter, etc) 3 3 2 0 7 10 1 0 26 3.25 Total Services 18 25 18 12 22 22 31 28 0 0 0 0 176 22 Health Education Outreach 288 579 303 688 327 371 241 424 3221 402.63 Laboratory Clients 589 830 793 711 645 560 660 732 5520 690 Laboratorv Tests 1269 1563 1352 1171 1139 1030 1137 1336 9997 1249.6 HIV Tests 141 186 155 137 138 107 132 151 1147 143.38 WIC Active Participation 3019 3068 3054 3053 3005 2940 2907 21046 3006.6 Vital Statistics ~ uv,,_.. --- Births In County --" -49 39 40 -45 76 49 49 40 387 48.375 Births Out of Countv a 135 98 86 133 144 96 153 124 969 121 .13 Deaths 67 67 66 63 58 62 70 71 524 65.5 Environmental Health # of Improvement Apps Confirmed 37 39 40 37 23 38 40 61 315 39.375 Number of Permits Issued 44 39 33 50 30 30 43 51 320 40 Number of Completions 45 52 38 41 42 53 31 44 346 43.25 Number of Existing Permits 22 30 23 50 28 28 28 29 238 29.75 Repair Permits Issued 15 5 3 3 3 10 5 10 54 6.75 Permits Denied 0 1 2 1 0 0 0 0 4 0.5 Food and Lodging Establishments lnspect'd/Reinspected 69 80 85 92 92 65 63 88 634 79.25 Visits / Critical Voliations Verfication 21 24 26 58 29 29 27 36 250 31.25 Private Water Supplies Applications Received 14 17 2 2 9 11 9 18 82 10.25 updated 03106/2018 031918a HC BOC Page 118 Ty p e of Purpose F und Acct Code 1 E 51 XX S2XX 53XX S4 XX 58XX 61XX 62XX 6 3XX 64XX 65XX 66 XX 67XX 68XX 6 9XX 72XX E To tal R 31 XX 32XX R Total 1 Total 2 E 51XX 52 XX 53XX 54X X 55XX 58XX 61 XX 62XX 63 XX 64XX 65 XX 66X X 67XX 68XX 69XX 71XX 72 XX 81XX E Totat R 41 XX 44XX 49XX R Total 2 To tal Har net t Co unty Schools Fi nancials Februa ry 28, 2018 Desc ription Regular I nstructions Setvices Special Populations Setvices Alternative Programs and Services School Leadership Services School-Based Support Services Support and Development Services Specia l Popula~on Support and Development Services Alternative P rograms ancl Services Support and D evelopment Services Technology Support Services Operational Support Services Financial and Human Resource Services Accountability Services System-Wide P upil Support Services Policy. Leade rship and Public R elations Services Nut1ition Services State Public School Fund Revenue Other State Allocations IOI C u rrent Operatio ns Regular Instructions Services Special Populations Services Alternative Programs ancl Services School Leadership Services Co-Cu rricular services School -B ased Support Services Support and Development Services Specia l Popul ation Support and Development Services Alternative Programs and Services Support and Development Services Technology Support Services Operational Support Services Financial and H uman Resource Setvices Accounta b ility Services System-Wide Pupil Support services Policy, Leadership an d P ublic Relations Services Community Services Nutrition Services Paymen1s to O ther Governmental Units Local Sources General Local Sources -Unrestricted Special R evenue Services Agenda Item __ 9.........,9--==--- Year-to-Date Cur rent B udget Exp /Rev Remain ing Balance $75,261 ,7 13 .54 $46,329,624.82 $28,932.088. 72 $13,422,199.08 $8,689 ,554.80 $4,732,644.28 $4,021 ,581 .5 1 $2 ,425,165.09 $1,596,416.42 $8,359,969.50 $5,566,380.83 $2.793 .588 .67 $9,987,005.39 $6,096,61 5 .22 $3,870,390.17 $630,667 .00 $34 7,569.64 $283,297.36 $676,738 .00 $378,9 4 0.31 $297,797.69 $26,207 .00 $15,282.08 $10,92 4.92 $1,347,451.00 $719,529.41 $627,921 .59 $10,060,935.00 $6,6 5 9,001 .26 $3.401,933 .74 $1 ,350 ,088.00 $949,075.32 $401 ,012 .68 $135,900.00 $8 0,503.99 $55,396.01 $59,303.00 $38,53 4.32 $20,768.68 $834,189.00 $54 3,470.25 $290,718.75 $55,000.00 $38,3 6 1.79 $16 ,638.21 $126,209,147.02 $78,877,609.13 $47,331 ,537.89 ($124,598,801 .22) ($78 ,8 81 ,097 .80) ($45,717,703.42) ($1,610,34 5.80) $0.00 ($1,610,345.80) ($126,209 ,147.02) ($78 ,88 1,097.8 0) ($47,328,049.22) $0.00 ($3 ,488.67) $3,488 .67 $6,384 ,279.60 $3,364,331.20 $3,0 19,948.40 $1 ,146,274.16 $795,635.89 $350,638.27 $363,228.00 $231 ,316.03 $131 ,911.97 $1,238 ,964 .00 $705,624.68 $533,139.32 $887,624 .00 $530,451 .64 $357 ,172.36 $733,897 .00 $383,47 1, 10 $350,425.90 $656,495 .00 $424,941.18 $433,553.82 $188,561 .64 $127 ,635.20 $60,926 .6 4 $9 ,002.00 $5,845.94 $3,156.06 $109.134.00 $73,917.82 $35,216 .18 $12,250,398.00 $7,077,741.79 $5 ,172,656 .21 $1,287,416.00 $406,925.61 $880,490.39 $135,315.00 $76,077.55 $59 ,237.45 $202. 726 .00 $112,064 .40 $90,661.60 $852,932.00 $355,72 2.08 $497,209.92 $182,183.00 $93,137.69 $89,045 .31 $123,681.00 $5,991 .08 $117,689.92 $450,000.00 $297,966.54 $152,033.46 $27,404 ,110.60 S 15,068,997.42 $1 2,335 ,113.18 ($23,394,110.60) ($16,049,44 9.32) ($7,34 4,661 .28) ($260 ,000.00) ($189,76916) ($70,230.84) ($3,750,000 .00) $0.00 ($3,750 ,000.00) ($27,404,110.60) ($16,239,218.48) ($11,1 64,892 .12) $0.00 ($1 ,170 ,221.06) $1 ,170,22 1.06 031918a HC BOC Page 119 3 E 51X X Regular Instructions Services $980 ,078.05 $4 03,636.74 $576,4 41.31 52XX Special Popu lations Services $3,810,576 .99 $2,023,6 04 .40 $1 ,786,972.59 53XX Al tern at ive Programs and Services $6,381 ,530 .40 $3,375,331 .4 6 $3,006.198.94 54XX Sehool Leadership Services $6,000.00 $525.87 $5,4 74 .13 58X X School-Based Suppo rt Services $375,463.54 $179,813.08 $195,650.46 61XX Support and Development Services $382.963.69 $320,305.41 $42,656.28 62XX Special Pop ulation Support an d Development Services $0 .00 $0.0 0 $0.00 63X X Altern ati ve Programs and Services Support and Development Services $27 1,999 .76 $165,714 .30 $106,285.46 65XX Ope rational Support Services $8,004.17 $1 ,04 6 .36 $6,957.8 1 66XX Financia l and Huma n Re so urce Services $99,624 .73 $59,617.88 $40,006.65 81XX Payments to Other Governme ntal Units $350 ,368.09 SO.DO $350 ,368.09 82 XX Unbudgeted Funds $1.149,533.09 $0 .00 $1,149,533.09 E Total $13,796,1 42 .51 $6,529,595.60 $7,266,547.01 R 36XX Revenues from Federal Sources · Restricted Gra nts (Receive d through DP!) ($13,700.142.51 ) {$6,532,209 .85) ($7,263,932.66) R Total ($13 ,796 ,142.51) ($6,532,209.85) ($7,263,932.66) 3 Total ($0.00) ($2,614.35) $2,614.35 4 E 58XX School -Ba sed Support Services $50,874 .00 $0.00 $50,874.00 65XX Operation al Support Services $683,398.00 $86,599.00 $596.799.00 90XX Capital Outlay $677,368.00 $2 6 ,178 .12 $651, 189 .88 E Total $1,411 ,640.00 $112 ,777.1 2 $1,298,862.88 R 41X X Local Sources General ($1,253,11 4.00) $0.0 0 ($1,253,1 14.00) 44XX Local Sources. Unrest ricted $0.00 ($334.50) $334.50 49X X Special Revenue Service s ($158,526.00) $0.00 ($158,526.00) R Total ($1 ,411,640.00) i$334.50) ($1,411,305.50) 4 Total $0.00 $112,442.62 ($112,442.62) 5 E 72X X Nutrition Services $10,765,310.00 $5,883,451.38 $4,88 1,858.62 81XX Paymen ts to Other Govern mental Units $600,000 .00 $0.00 $600,000.00 E Total $11,365,310.00 $5,883,451 .38 $5 ,481,858.62 R 38X X Other Revenues from Federal Sources • Restricted Grants ($8,291,1 10.00) ($4,252.177 .48) ($4,038,932 .52) 43 XX Local Sources . Revenues ($2,499,600.00) ($1 ,13 1,098.50) ($1 ,368,501.50) 44X X Local Sources. Unrest ricted ($26,700.0 0) {$26,429.23) ($270.77) 48 XX Local Sources . Re stricted ($2 ,900.0 0) $0.00 ($2,900.00) 49XX Speci al Revenue Services ($545,000.00) $0.00 ($545,000.00) R Tota l ($11,365,310.00) ($5,409,705 .21) ($5,955,604.79) 5 Total $0.00 $473,746.17 ($473 ,746.17) 7 E 51XX Regular Instructions Services $219,542.00 $6 7,78 2.54 $151,759.46 53XX Alternative Programs and Services $25,132.00 $23,663.05 $1,466.95 54XX School Lead ership Services $7,500.00 $1,003.6 5 $6,496.35 55XX Co-Curricular Services $28,127.50 $1 5,2 19.76 $12,907.74 65X X Operational Support Services $2,000.00 $1,096.4 5 $903 .55 69XX Policy, Leadership and Public Relations Services $200.0 0 $23.00 $177.00 E Total $282,501 .50 $1 08,788 .45 $173,713.05 R 41XX Local sources General ($282,301.50) ($24 8,565.58) ($33,735.92) 44XX Local Sources • Unrest ricted ($200 .00) ($796.72) $596.72 R Total ($28 2,601.50) ($249,362.30) ($3 3,139.20) 7 Total $0.00 ($140,573 .85) $140,573.85 8 E 151XX Regular In structions Services $2,163,475.12 $620,271.00 $1,543,204.12 52 XX Special Populations Services $695,996.50 $422,090.37 $273,908.13 53 XX Alternative Programs and Services $1,087,656.11 $649,061 .44 $438,594.67 54XX School Leadership Services $148,389 .79 $68,947 .33 $79,442.46 031918a HC BOC Page 120 55XX Co-Curricular Services $106,774.64 $36,240.46 $68,534 .18 58XX SchOOI -Based Support Services $208,603.91 $131 ,925.56 $76,6 78.35 61XX Support and Development Services $10,000.00 $6,028.20 $3,971.60 62XX Special Population Support and Development Services $30,000.00 $9,023.51 $20,976.49 63XX Alternative Programs and Services Support a nd Development Services $50,199.50 $28,530.48 $23,669.02 64XX Technology Support Services $1,814,033.31 $601,270.75 $1,212,762 .56 65XX Opera1ional Support Services $1,676,374 .05 $590,232.08 $1,086 ,141.97 69XX Policy, Leadership and Public Relations Services $154.05 $0.00 $154.05 71XX Community Services $40,366.00 $26,603.22 $13,784 .78 72XX Nutrition Services $142 ,340 .78 $68,939.25 $73,401 .53 ETotal $8,174,385.76 $3,259, 163.65 $4,915,222.11 R 32XX Other State Allocations for Current Operations ($1,086,479.00) ($589,496.21) ($496,980.79) 37XX Revenues from Federal Sources -Other Restricted Grants ($803,873.56) ($803,873.56) S0 .00 38XX Other Revenues from Federal Sources -Restricted Grants ($236 ,071 .00) ($162,476.31) ($73,594 .69) 42XX Local Sources -Tuition and Fees ($16,635.00) ($16,635.00) $0.00 44XX Loca I Sources · Unrestricted ($1 ,063,835.12) ($1 ,001 ,409.24) ($2,425.88) 48XX Local Sources -Restricted ($842,604.06) ($92,604.08) ($750,000.00) 49XX Special Revenue Services ($4,124,866.00) S0.00 ($4,124 ,888.00) RTotal ($8,174,385.76} ($2,726,498.40) ($5,447,889.36) 8 Total $0.00 $532 ,667.25 ($532,667.25) 031918a HC BOC Page 121 Harnett County Schools General Fund Balance Report February 28, 2018 Funds Local Public School Fund 2 Capital Outlay Fund 4 Dunn D istrict Tax Fund 7 Total Unassigned Fund Balance $3,138,944.00 $0.00 $286,163.00 $3,425,107 .oo 031918a HC BOC Page 122 Agenda Item ....,:-_q_._--'{i)_si&-__:::~,. BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section l. To amend the Public Utilities Department, 531, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-9000-431-33-50 Operating/Contracted Services (Misc) $3,600.00 531-9000-431-30-04 Operating/Professional Services $3,600.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increase Contracted Services to fund H.T.E . invoices to end of fiscal year. Dep cer (date) County Manager (date) 2-J -\8 .) -1 C, 'I~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board , 2018. Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 123 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Library Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8100-450.60-47 Food & Provisions 750 110-8100-450.41-11 Telephone & Postage 750 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To reallocate additional funds needed in food & provisions for the remainder of the fiscal year. APPROVALS: ~t-lL~lcA- County Manager (date) ~ -,c,-,8 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 124 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Govern ing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 : Section 1. To amend the Public Buil dings Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4710-410 .60.33 Materials & Supplies $450.00 110-4710-410.60-53 Dues & Subscriptions $450.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to purchase Cornwell brand items for Fleet Maintenance Department through Derek Carpenter dba Turbo's Toolbox existing PO. APPROVALS : ~ L IL -)+e-)Ct.....t-. ,;:{!::--/'2 ~/ r De artment Head (date) County Manager (date) .lr I qr Ii Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of C. Gordon Springle, Chairman Harnett County Board of Commissioners .... 031918a HC BOC Page 125 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2018 . Section 1. To amend the General Fund, Public Buildings Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4700-410-43.15 Repair/Maint Buildings $75,000 110-4700-410-43.28 Repair/Maint Energy Upfits $25,000 110-4 700-410-43.29 Repair/Maint Renovations $50,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds o pe ses o remai ing fi cal yeTow -::::r~~~// c..,~,){,J:: De;; ment Head (date) Finance icer (dat Q.-19-18 County Manager (date) :2..-.lo-\~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ____ day of _____ __, ___ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 126 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section l.To amend the Animal Services budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5500-420.60-33 Operating/Materials & Supplies 3,000 110-5500-420.60-46 Operating/Medical Supplies & Drugs 3,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Due to the increase demand in medical testing, expenditure budget needs to be increased. APPROVALS: ~<-IL ~<v+:: County Manager (date) ,~~ /JJ,4/r D~ment Head (date) ~ .... .>o-\8 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ day of ______ .., ______ _ Margaret Regina Wheeler Clerk to the Board Gordon Spr ingle, Chairman Harnett County Board of Commissioner 031918a HC BOC Page 127 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.33-45 Contract Services $ 1,600.00 110-7600-441.60-33 Materials & Supplies $ 1,600 .00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move funds in the Bioterroism program to allow for additional contract labor. APPROVALS: ~ 9 t 0w2 .~> I~' 18 Department Head (date) J County Manager (Date) )rJ.o--lj Pu , , 1 v k.>k., ,)( •• r: Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 128 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by !he Governing Board of the County of Harnett, North Carolina, tho! the following amendment be made to the annual budge! ordinance for the fiscal year ending June 30, 2018 Section 1. To amend the Veterans Affairs Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7800-441.60-33 Materials & Suoolies $200 110-7800-441.60-53 Dues & Subscriptions $200 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE Needed to cover the cost of Amy Noel attending Leadership Harnett APPROVALS: ~~ t/tt:;Jr r~L.-lL ~(,.,j- Dept Head (dote) County Manager (dote) ~) .},r )....)--I~ Section 2. Copies of this budget amendment shall be furnished o the Clerk to the Board, and to the Budget Officer Adopted _________________ _ Margaret Regina Wheeler, Clerk to the Board C. Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 129 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund , Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.58-01 Training $ 275.00 110-7600-441.64-25 Books & Publications $ 275.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in the Health Promotion program to cover registration fee . A9T?b1~M Department Head (date) County Manager (Date} ~,. J. ')__, l cY Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 130 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 : Sect ion 1. To amend the General Fund, Sheriff's Detention Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5120-420-58-14 Travel 709 110-5120-420-30-04 Professional Services 709 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To transfer funds to into the Detention Travel line for Detention Officer Certification. APPROVALS : \\\,,~~;,J~,/, '( Department Head (date) Peu .._1 '-t 5:-te ., )4.J- county Manager (date) ..2 ~ ..l)--,8 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2018. Margaret Regina Wheeler, Interim Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners , 031918a HC BOC Page 131 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section l.To amend the Youth Services budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7930-441.58-01 Human Services -Operating/ Training & Meetings 50 110-7930-441.58-14 Human Services -Operating/ Travel Admin 50 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Budget revision is needed to increase expenditure line for Program Coordinator to attend the 2018 Spring North Carolina.Juvenile Services Conference. APPROVALS: ,-:r:.c...:.,L..;:;......L_ __ z._~-~-' r fr.. .J-=: ~ ~::h: . .J<t..Jr County Manager (9ate) J., .l-3-nl Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this. ______ day of. ______ _, _______ _ Margaret Regina Whee ler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner 031918a HC BOC Page 132 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 : .:J o / J~ J..O I tr Section 1. To amend the 2015 201:6 Budget, Gen eral Services Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 230-4800-410.30-04 Professional Services 2,000.00 230-4800-410.60-33 Materials and Supplies 2,000.00 I REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION Regi ster of Deed s need s additional funds in the Automation Professional Services account for preservation of Real Estate books 107 -126. We paid Forte to implement credit cards, therefore, need the additio nal funds to continue our preservation of books. APPROVALS : P~tl-Stc, \~ County Manager (date) «2 ~ .l. (p -1 i Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their directi on. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commi ssioners ~.5,· 031918a HC BOC Page 133 BUDGET ORDINANCE AMENDMENT BE IT ORDA IN ED by the Governing Board of the County of Harnett, North Carolina, that th e following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2018: Section 1. To amend the Public Utilities West Central Transmission PU1301, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 546-91 00-431 -45-01 Construction $ 16,680 546-91 00-431-60-5 7 Miscellaneous $16,680 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To decrease cons tru c t ion line due to sales tax . PE#6 APPROVALS: Jih~ I, · A keL· P~---k ~..)c~ Financ e & Accounting Specialist II County Manager (date) ~ '>R -1) Section 2. Copies of t his budget amendment shall be furnished to the Clerk to the Board, and t o the Budget Officer and the Finance Officer for their direction. Adopted _________________ _ Margaret Regina Daniel, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Comm 031918a HC BOC Page 134 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the General Fund, Sheriff's Department-Communications, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5110-420-11-13 Vacation Payout 517 110-5" l\0-420-11-00 Salaries & Wages 517 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To increase the Communications Vacation payo t line for budget year 17/18. ff\p. ~~~S' ~1z ~I,"' J peu.,t._ ~ SK . )l&J: Department Head (date) e (da~)) ,, 1 [ l l'J County Manager (date) vi V Ii U .)_ ..->-~-l J Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2018. Margaret Regina Wheeler, Interim Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 135 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the General Fund, Sheriffs Department-GHSP, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5107-420-21-07 Group Insurance -Dental 186 110-5107-420-21-00 Group Insurance 186 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE ~--b>h: I Jw:-- County Manager (date) ~,.-.l~ '~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2018. Margaret Regina Wheeler, Interim Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners ;i 5'1," 031918a HC BOC Page 136 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the General Fund, Sheriff's Department-Detention, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5120-420-11-06 Comp Time Payout 283 110-5120-420-11-05 Salaries & Wages Overtime 42,000 110-5120-420-11-10 Holiday Payout 1,242 110-5120-420-11-13 Vacation Payout 4,310 l 10-5120-420-12-00 Salaries & Wages Part-time 4,000 110-5120-420-11-00 Salaries & Wages Full-time 43,835 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase the Detention Centers expenditure lines for budget year 17 /18. ffiQ\:Q ~D ~~k)/,~ Department Head (date) nee Offic r (date) l / z. Z1 18 County Manager (date) ..l ").?' C }/ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2018. Margaret Regina Wheeler, Interim Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 137 234-7410-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budg et ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Harnett County WIOA ADULT Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7410-465.32-73 Training Vouchers-lTA $4465 234-7410-465.41-11 Telecommunications & Postage $1305 234 -7410-465.58-02 Training (OJT) $1650 234-7410-465.41-13 Utilities $1305 234-7410-465 .35 -83 Training Vouchers-Auth $6115 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To align budget amounts for the new fiscal year. @aAofkA.e ilm 3/01/18 Q . A C/ t S-+c., X .,,J::: Department Head (date) County Manager (date) 3--:S -,i Sect ion 2 . Copie s of this budget amendment shall be furni shed to the Clerk to the Board, and to the Budget Officer and the Finan ce Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Springle, Ch airman Harnett County Board of Commissioners 2...51 , 031918a HC BOC Page 138 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Govern i ng Board of the County of Harnett, North Carolina, that the fo llowing amendment be made to the annual budget ordinance for the fi scal year end ing June 30, 2018 : Section 1. To amend the General Fund, Emergency Medical Service s Department, the appropriation s are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5400-420.33 -45 Contracted Services $3,000 110-5300-420.33-45 Contracted Services $3,000 110-5400-420.43-16 Maintenance & Repair -Equipment $6,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To budget funds to Maintenance & Repair -Equipment to pay for the installation of a new generator at the Harnett County EMS building in Buies Creek. APPROVALS : County Manager (date) 3-5-1o Section 2. Copies of this budget amendment shall be furnished to t he Clerk to the Board , and to the Budget Officer and the Finance Officer for their direction . Adopted this ___ day of ____ , 2018. Margaret Regina Wheeler Clerk to the Board Gordon Springle, Cha i rman Harnett County Board of Commi ssi oners 031918a HC BOC Page 139 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual b u dget ordinance for the fiscal year ending June 30, 2018 : Section 1.To amend the Animal Services budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5500-420.41-11 Public Safety/ Telecommunic and Postage 70 110-5500-420.60-53 Public Safety/ Operating -Dues & Subscriptions 70 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : 2018 membership fee for the NC Animal Federation Membership. APPROVALS: 4" #-.,;?-#,#"'/J Pr..bt LA'--~Jt. t::: artment Head (date) inance Offi ttate) County Manager (date) a -S -15 ~:rS-t. Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, an'f!to the Budget Officer and the Finance Officer for their direction. Adopted this. ______ day of ______ J ______ _ Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner 031918a HC BOC Page 140 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1. To amend the General Fund, Public Buildings Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4700-410-58.01 Training & Meetings $300 110-4 700-410-30.04 Professional Services $300 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE pu,J-4-, Sh:+ 0 X:, .J::::' County Manager (date) 3 ,.f -1'8 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ____ day of _____ __, ___ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners I 031918a HC BOC Page 141 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made t o the annual b udget ordinance for t he fiscal year ending June 30. 20 18 Section 1. To amend the General Fund , Solid Waste Department, the appropriations are to be c hanged as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-46 l -60-3 l Gas, Oil. Auto Su n nlies $15,000 580-6600-4 6 l-4 l -l 3 Utilities $15,0 00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLA NATION: To increase line to finish out Fiscal Year. APPROVALS : ~L-k,_fu....J~ County Manager (date) 3 ----8 --18 Section 2. Copies of this budget amen dment sh a ll be furnished to the Clerk to the Board. and to th e Budget Officer and the Finance Officer for their direct ion. Adopted __________________ _ Margaret Regina Wheeler, Clerk to the Board Gord an Springle, Chairman Harnett County Board o f Commissioners 031918a HC BOC Page 142 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section l. To amend the library Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8100-450.12-00 Salaries & Wages -Part Time 14000 110-8100-450.11-00 Salaries & Wages 14000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To reallocate funds needed in our part time budget. Per approval, we had part time employees covering duties of full timers during FMLA leave. This along with a salary adjustment for 2 positions left our part- time budget line insufficient for the remainder of the fiscal year. APPROVALS: Finance Off' er (date) County Manager (date) 3-7~,a 3--t-i"t Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners ~l}-\ - 031918a HC BOC Page 143 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Library Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8100-450.41-13 Utilities 3000 110-8100-450.41-11 Telephone & Postage 3000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To reallocate funds needed for the remainder of the fiscal year. APPROVALS: tjnance Off er (date) County Manager (date) 3-7 -18 3--~----,J Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 144 BUDGET ORDINANCE AMENDMENT BE IT ORDA INED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to t he annual budget ordinance for the fiscal year ending June 30 , 2018 Section 1. To amend the JCPC Admin Grant Program the appropriations ore to be changed as follows: EXPENDITURE AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE 110-5898-420.58-14 Trave l $378 110-5898-420.60-33 Material & Suoolie s $197 110-5898-420.60-47 Food & Provisions $78 110-5898-420.60-57 Miscellaneous Expense $653 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move funds to cover NCJSA Spring Conference for two (2) JCPC Admin board members. APPROVALS : p(;...v...L k,...~±:t:.v.) (AJ-- County Man ager (datej 3 -7-1 8 3 .... tS -> >, Section 2. Copies of this budget amendment shall be furn ished to the C le rk to the Board, and to the Budget Adopted _______________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 145 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boa rd of the County of Harnett, North Carolina that the following amendment be made to the annual budget ord inance for the fiscal year ending June 30, 2018: Section 1. To amend the Fleet Maintenance Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4610-410.43 -21 Maintenance & Repair -Auto $300.00 110-4610-410.43-16 Maintenance & Repair -Equipment $300.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds for the co st of performing Fleet Maintenance vehicle lift inspection and repa irs . APPROVALS: pu.A,J-c.., h~ 0..Y County Manager (date) .3 -1 :>---13 Section 2. Copies of this budget amendment shall be furn ished to the Clerk to the Board , and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler Clerk to the Board day of C. Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 146 BUDGET ORD I NANCE AMENDMENT BE IT ORDA INED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made lo the annual budget ordinance for the fiscal year ending June 30, 2018 Section 1. To amend the General Fund , So lid Waste Department, the appropri ations are to be changed as follow s: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-4 6 1-55-12 PrintinQ/BindinQ $2,000 580-6600-461-54-26 Advertisi nQ $2,000 580-660 0-44 1-60-31 Gas. Oil, Etc. $28,250 580-6600-46 1-33-45 Contracted Services $28,250 REVENUE AMOUNT AMOUNT CODE NUMBER DESCR IPTION OF CODE INCREASE DECREASE EXPLANATION: To increase line to finish out Fiscal Year. Second BA to pay Shaven der for grinding mulch. Adopted __________________ _ Margaret Regina Wh eeler, Clerk to the Board Gordan Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 147 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2018; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.32-26 Incentives $ 105.00 110-7600-441.60-33 Materials & Supplies $ 105.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in LAB to cover cost of in centive items APcjT'lhwf :•; Department Head (date) County Manage r (Date) _} 1) .. , 1J Section 2. Copies of this budget amendm ent shall be furnished to th e Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2 018 Gordon Springle, Cha irman Harnett County Board of Commissioners 031918a HC BOC Page 148 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Public Utilities Department, 531, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-9025-431 -41-11 Telecommunication/Postage $2,400.00 531-9030-431-41-11 Telecommunication/Postage $1,600.00 :~11 "'~-9000-431-41 -11 Telecommunication/Postage $4,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To fund Tel ecommunication/Postage for HCDPU Distribution Division and HCDPU Collections Division until end of fiscal year. 3/1/18 p(L..._.,l L ~-~) (.lc,I: Department Head (date) nee O ·cer date) County Manager (date) 3 :..9-18 3--I)., t& Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board I 2018. Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 149 234-7405-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Harnett County WIOA YOUTH Program Fund, the appropriations are to be changed as follows: AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 2 34-7 405-465 .2 2-00 FICA TAX EXPENSE $802 234-7405-465 .26-08 WORKER'S COMPENSATION $154 234-7 405-465.58-14 TRAVEL ADMIN $370 234-7405-465.58-19 TRAVEL PARTICIPANT $20 234-7405-465.22-01 FICA TAX EXPENSE-PARTICIPANT $802 234-7 405-465 .26-09 WORKER'S COMPENSATION-PARTICIPANT $174 234-7405-465.41 -13 UTILITIES $370 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds for program n ~./w,Jdl, ~ 2/28/18 -12-te r~~. t+-e,._J c....J::: Department Head (date) · nee O icer (date) County Manager (date) Y1..1.-1~ Section 2. Copies of this budget amendment shall be furnished to the Clerk t o the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 150 234-7411-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Harnett County WIOA Dislocated Workers Program Fund, the appropriations are to be changed as follows: AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7411-465.12-02 PARTICIPANT/PAID WORK EXPERIENCE $4672 234-7411-465.22-00 FICA TAX EXPENSE $300 234-7411-465.26-08 WORKER'S COMPENSATION $35 234-7411-465.32-26 INCENTIVES/PARTICIPANTS $800 234-7411-465.32-72 SUPPORT SERVICES $330 234-7411-465.35-26 PARTICIPANT COST $420 234-7411-465.58-14 TRAVEL ADMIN $562 234-7411-465.58-19 TRAVEL -PARTICIPANT $920 234-7411-465.60-33 MATERIALS & SUPPLIES $107 234-7411-465.11-14 LONGEVITY $8 234-7411-465.22-01 FICA TAX EXPENSE -PARTICIPANT $347 234-7411-465.26-09 WORKERS COMP -PARTICIPANT $67 234-7411-465 .35-27 CHILD CARE $420 234-7411-465.35-8 3 TRAINING VOUCHERS -AUTH $1543 234-7411-465.41-11 TELECOMMUNIC & POSTAGE $137 234-7411-465.41-13 UTILITIES $524 234-7 411-465 .58-02 TRAINING (OJT) $5100 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds for program ne ds. C4£ttfe ~01/18 3-1.2 -,g ~ .__ /l-. i~'4.-c Department Head (date) County Manager (date) .3 -1)..-18 Section 2 . Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budg et Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 151 234-7407-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the follow ing amendment be m ade to the annual budget ordinance for the fiscal year ending June 30, 2018 : Section l. To amend the Harnett County WIOA YOUTH Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7407-465 .41-11 Telecommunications & Postage $900 234-7407-465 .58 -01 Training & Meetings $293 234 -7407-465.41 -13 Utilities $1193 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To m ove fund s for program needs. PLl,Jv...J, <-(L. l+-e.A, ..)c,.... 0::: ~ 1/.ud.. 2/28/18 Department Head (date) inance Offi er (date l3 J /2--4 e County Manager (date) 3-J)._-,'8 Section 2. Copi es of this budget am endment shall be Officer and the Finan ce Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board rn is hed to the Cl erk t o the Board, and to the Bud ge t Gordon Springle, Chairm an Harnett County Board of Commission e r s 031918a HC BOC Page 152 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.60-33 Materials & Supplies $ 120.00 110-7600-441.60-57 Miscellaneous Expense $ 120.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds for cleaning of exam room curtains. APPROVALS: ~ 9 t fhvv2 .11 7,\l'i PLLv::Ac-~ ,I'd~ Department Head (date) County Manager (Date) 3 13~ 1 '8 Section 2. Copies of this budget amendment shall be furnished to th e Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheel er, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Board of Commissio ners 031918a HC BOC Page 153 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.32-26 Incentives $ 1,426.00 110-7 600-441. 33-45 Contract Services $ 6,750.00 110-7600-441.58-14 Travel $ 600.00 110-7600-441.60-33 Materials & Supplies $ 3,299.00 110-7600-441.64-25 Books & Publications $ 1,425.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move funds in the ITIS Program to better meet the needs of the program. APPROVALS: ~ 9tfY .3~1'b Department Head (date) County Manager (Date) .}-1 ~"1 'I Section 2 . Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 154 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 : Section 1. To amend the CP1801 Government Complex South and DSS Renovation Capital Project Ordinance, 339 Harnett County Capital Projects, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 339-8300-441-45-21 Architect Fees $211,395.00 339-8300-441-45-01 Construction $211,395.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To fund architectural fees for CP1801 Government Complex South 03 12 2018 Department He ad (date) icer (date) County Manager (date) 3-12. 3-13 /18 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board , and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board , 2018 . Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 155 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ord inance for the fiscal year ending June 30, 2018: Section 1. To amend the Information Technology Fund, appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 909 -9809-410.44-21 Building & Equipment -Rent $240,000 909-9809-410.60-24 Computer $200,000 909-9809-410.60-28 Computer Software $40,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move budget to facilitate the tracking of expenditures for the Information Technology Fund. APPROVALS: ;f{J5W;,/lfrz Department Head{date) a.Jc__b}kw-2~ County Manager (date) .3 -t).. ,8 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted th is Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 031918a HC BOC Page 156