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Home My WebLink About021918a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting February 19, 2018 1. Call to order -Chairman Gordon Springle 7:00 pm 2. Pledge of Allegiance and Invocation -Vice Chairman Howard Penny 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates, refunds and releases D. Resolution to add roads to state system E. Hamett County Public Utilities requests approval to award a construction contract in the amount of $505,700 to Temple Grading and Construction Company from Lillington, NC. This contract consists of the construction of approximately 7,440 linear feet of 12-inch ductile iron water transmission main in the Bunnlevel area of the county. This project is necessary to correct some hydraulic deficiencies in the water distribution system present in that area of the county. This project will be funded from HCDPU's cash reserves. F. Hamett County Public Utilities requests approve to award a construction contract in the amount of $976,971.25 to Temple Grading and Construction Company from Lillington, NC. This contract consists of the construction of approximately 7,420 linear feet of 20-inch ductile iron water transmission main along Hwy 87 in the Spout Springs area of the county. This project is necessary to provide adequate water supply for the new Benhaven E lementary School being constructed in the WHIP. This project will be funded from HCDPU's cash reserves. G. Hamett County Health Director requests approval of the revised Clinical Patient Fees, Eligibility and Bad Debt-Write Off Policy. H. Hamett County Public Library requests approval to accept the LST A grant in the amount of $1,700. This scholarship grant was awarded to Cataloger Mary Atkinson for the 2018 Evergreen International Conference in St. Charles, Missouri. I. Proclamation Recognizing Robert E. "Bob" Doberstein for His Dedicated Service to Hamett County and Its Citizens (Presentation will be at a later date) J. Finance Officer requests approval of the contract for the audit firm Martin Starnes & Associates, CPA, to audit the County's accounts for the period beginning July 1, 2017 and endin g June 30, 2018. K. Finance Officer requests approval of a Project Ordinance in the amount of $530,220 funded with 2016 Qualified School Construction 2017 General Obligation School Bond funds for the new dining room addition for Overhills High School. Page 1 021918a HCBOC Page 1 L. Harnett County Capital Projects Director requests approval of the purchase of land located in Barbeque Township for a purchase price of $1,600 an acre pending final survey approved acreage. This property is adjacent to the Anderson Creek Landfill and will be used for buffer and further expansion of the facilities if needed. The Solid Waste Department will fund the purchase of this property. M. Ordinance to Allow the Sale of Alcoholic Beverages before Noon on Sundays at Licensed Premises with the Unincorporated Areas of Harnett County. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. County Manager's Report -Paula Stewart, Interim County Manager 8. New Business 9. Closed Session 10. Adjourn Harnett County Financial Summary -December, 2017 Hamett County Sales Tax Analysis by Article -October, 2017 Harnett County Veterans Services Activities -January 2018 Harnett County Public Health Activities -January 2017 Interdepartmental Budget Amendments Page 2 021918a HCBOC Page 2 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting February 5, 2018 Agenda Item _ ____JLf.__-_;A......::.....___, The Harnett County Board of Commissioners met in regular session on Monday, February 5, 2018, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Member absent: Staff present: Gordon Springle, Chairman Howard Penny, Vice Chairman Barbara McKoy, Commissioner Joe Miller, Commissioner Abe Elmore, Commissioner Paula Stewart, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and invocation. Chairman Springle called for additions or deletions to the published agenda. Mrs. Stewart requested the removal of the request for approval of the purchase of 71.2 acres located in Barbeque Township due to on-going contract negotiations. She requested the Harnett County School's request to transfer available funds to Capital and additional Capital funding be removed from the consent agenda for discussion purposes. Last, she requested the addition of Hamett County Emergency Services request for approval to apply for the 2018 Emergency Management Performance Grant. Vice Chairman Penny moved to approve the agenda as amended. Commissioner Miller seconded the motion, which passed 4 -0. Commissioner McKoy moved to approve the following items listed on the consent agenda. Vice Chairman Penny seconded the motion, which passed unanimously. 1. Minutes: January 24, 2018 Special Session January 16, 2018 Regular Meeting 2. Budget Amendments: 195 WIAO Youth Program Code 234-7405-465.35-01 Stipends 234-7405-465.58-0l Participating Cost 234-7405-465.58-02 Training (OJT) 234-7405-465.12-02 Salaries 234-7505-465.22-00 FICA Tax Expense 250 decrease 206 decrease 1,343 decrease 1,343 increase 1 77 increase February 5, 2018 Regular Meeting Minutes Hamett County Board of Commissioners Page 1 of 7 021918a HCBOC Page 3 195 WIAO Youth Program continued Code 234-7405-465 .26-08 Workers Compensation 234-7405-465.32-73 Training Vouchers 204 Emergency Medical Services 263-5251-420-60-33 Materials & Supplies 263 -0000-399.00-00 Fund Balance Appropriated 209 Cooperative Extension 110-7301-465.12-00 Part time salaries l 10-7301-465.22-00 FICA 110-7301-465.23-00 Regular Retirement 110-7301-465.23-0l Supplemental Retirement 110-7301-465 .26 -08 Workers Comp 110-7301-465.25-10 Unemployment 110-7301-465. 41-11 Telephone & Postage 110-7301-465 .58-01 Training & Meetings 110-7301-465.58-14 Travel I 10-7301-465.60-33 Materials & Supplies 110-7301-465.60-53 Dues & Subscriptions 110-0000-334.73-01 Child Care Resources Grant 210 Benhaven Elementary School 336-8300-480-47-30 General Contractor 336-8300-480-47-62 Contingency 215 Sheriff Office 110-5104-420.11-13 Salaries Vacation payout 110-5104-420.11 -06 Salaries Comp time payout 110-5104-420.11-14 Longevity 110-5104-420.43-21 Maint. & Repair Auto 216 Solid Waste 580-6600-461.74-71 Capital Outlay Land 580-0000-399.00-00 Fund Balance 217 Tax Department 110-4500-410.33-45 Contracted Services 110-4500-410.12-00 Salaries & Wages Part time 110-4500-410.22-00 FICA Tax Expense 219 Emergency Services 110-5300-420.60-33 Operating Supplies 110-0000-351.53-02 Fire Marshal Fire Restitution 110-0000-322.53-0l Non Compliance Violations l 10-00-322.53-05 Foster Care Homes 29 increase 250 increase 8,000 increase 8,000 increase 2 ,501 decrease 191 decrease 189 decrease 410 decrease 414 decrease 1 02 decrease 150 decrease 908 increase 675 increase 3 71 increase 500 increase 1,503 decrease 27,388 decrease 27,388 increase 1, 14 7 increase 31 increase 6 decrease 1, 1 72 decrease 70,000 increase 70,000 increase 13 ,995 decrease 13,000 increase 995 increase 1,392 increase 42 increase 850 increase 500 increase February 5, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 7 021918a HCBOC Page 4 3. Tax rebates, refunds and releases (Attachment 1) 4. 2018 Boards and Committees on Which Commissioners Serve 5. Hamett County Emergency Services requested acceptance of the amended conditional award letter in the amount of $481,000 State Disaster Recovery Act (DRA) 17 funding appropriation and Memorandum of Agreement for the grant award. All grant activities must show a tie back to the Hurricane Matthew flood event of October 6, 2016. 6. Harnett County Health Director requested approval to increase the following fees: CPT CODE DESCRIPTION RECOMMENDED PRICE 90651 Gardasil $195 ( current $185) 90707 MMR $75 (current $70) 7. Harnett County Health Director requested approval of the revised bad debt write-offs in the amount of$1,898.09, instead of $3,896.95 as previously stated. 8. Harnett County Capital Projects Director requested approval of the purchase of 71.2 acres located in Barbeque Township for a price of $113,920 funded by the Solid Waste Department. This property is adjacent to the Anderson Creek Landfill and will be used for buffer and further expansion of the facilities, if needed. 9. Harnett County Sheriffs Office requested permission to accept a donation of a Model BCA15 Rifle multi-caliber valued at $500, Serial #12673, from Bear Creek Arsenal in Sanford, NC. 10. Harnett County Sheriffs Office requested approval of the Harnett County Detention Center Health Plan. Hamett County contracts with Southern Health Partners to provide medical care to the Hamett County Detention Center. The medical plan is developed by Southern Health Partners and then reviewed and approved by the Sheriff and Health Director. 11. Hamett County Emergency Services requested approval to apply for the 2018 Emergency Management Performance Grant administered by the North Carolina Department of Public Safety Emergency Management. This is a federal grant administered by the State that is available to local governments to assist in the cost of developing and maintaining a comprehensive emergency management program. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Jerry Rivas of 364 Twin Ponds Road in Sanford addressed the Board. Mr. Rivas asked why we can 't have non-violent offenders picking up road litter in the county. February 5, 2018 Regular Meeting Minutes Hamett County Board of Commissioners Pag e 3 of7 021918a HCBOC Page 5 Re-Entry Executive Director Dot Elhers and Director of Client Services Natalie Mabon thanked the county for providing Re-Entry office space free of charge for over 20 years. Mrs. Elhers asked the county to consider continuing to provide office space for the nonprofit. She distributed three letters of support. Commissioners, noting they no longer own the Noble House occupied by Re-Entry, suggested the group apply to the Nonprofit Committee for possible funding for office space. Commissioners asked them to work with staff to discuss the issue at an upcoming work session. Penny Christman from Carolina Seasons requested an update on the park in the Johnsonville area. She also listed improvements she would like to see at the Johnsonville Convenience Site. Everette Blake, of 352 Gardner Road in Angier, spoke on behalf of Horses for Hope that he said is a therapeutic riding facility that would be applying for funding through the Nonprofit Committee later this year. Commissioner Miller moved to approve the appointments listed below. Commissioner McKoy seconded the motion, which passed 4-0. Harnett County Planning Board Everett Blake and Jay Smith were reappointed to serve on the Planning Board for a term of three years expiring January 31, 2021. Mid-Carolina Aging Advisory Committee Lilly Mae Bailey, Susan Byerly and Patricia Dutton were reappointed to serve on this committee for a term of three years expiring January 31 , 2021. Hamett County Schools requested the transfer of $595,805 from available funds to Capital and an additional $86,363 in Capital funding to be used toward several projects previously discussed. The projected amounts available for transfer based on current conditions are $500,155 projected balance available from $920,000 Reserve (K-3 Class size & HC Early College) and $95,650 projected balance available from $200,000 additional teacher positions. Upon recommendations by Mrs. Honeycutt, Commissioner Miller moved to approve transferring $595,805 into capital. Commissioner McKoy seconded the motion that passed 4-0. Commissioner Miller moved to approve the following projects: $60,000 WHHS Boiler Replacement $16,000 Lillington/Shawtown Cold Water Coil $380,000 WHHS Cooling Tower $338,469 WHHS Paving $305 ,375 WHMS Paving The Boone Trail water heater was not included barring further information. Vice Chairman Penny seconded the motion that passed 4-0. Vice Chairman Penny moved to defer the request for $86,363 in additional capital funding until a later date. Commissioner McKoy seconded the motion, which passed 4-0. February 5, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of7 021918a HCBOC Page 6 Chairman Springle introduced the Ordinance to Allow the Sale of Alcoholic Beverages before Noon on Sundays at Licensed Premises with the Unincorporated Areas of Hamett County. Chairman Springle reminded the group the "Brunch Bill" authorized cities and counties to adopt an ordinance to allow sales beginning at 10:00 am on Sunday; basically allowing licensed premises to sale alcoholic beverages two hours earlier on Sunday. As a point of order Attorney Snow noted within the Hamett County Board of Commissioners Rules of Procedures, as well as N.C. General Statute, for an ordinance to be adopted at the meeting where it is first introduced it must be approved by all members of the Board of Commissioners. Vice Chairman Penny moved to table consideration of the ordinance until all board members are present. Commissioner McKoy seconded the motion, which passed 4-0. CPA Matt Braswell with Martin, Starnes & Associates presented the Comprehensive Annual Financial Report (CAFR) for the fiscal year ending June 30, 2017. Mr. Braswell said they issued an unmodified opinion, meaning it is a clean opinion and the county's financial statements are in accordance with General Accounting Principles and are materially correct. He also noted staff was very cooperative. Mr. Braswell reviewed the general fund summary noting a total fund balance of$41 ,847,828 with an increase in unassigned fund balance of $6,235,035. The unassigned balance as a percent of expenditures in the general fund is 27.2% in 2017. He provided audit highlights for property tax, restricted intergovernmental, other taxes & licenses, Human Services, Education, Public Safety, Water & Sewer Fund, Solid Waste Fund, and Enterprise Funds Operating Income (loss)- Full Accrual. YMCA CEO Rick Houp requested approval of a contract between Hamett County and the YMCA ofSandhills to open a YMCA facility located in western Hamett County. The funding agreement states the County shall pay the YMCA $9,500 per month for IO years. The proposed YMCA will be located off Hwy 87 in western Harnett County and will include a gymnasium, indoor lap pool, exercise rooms for weight training, cardio, and group exercise, locker rooms, and a childcare area. Mr. Houp talked about services the YMCA could provide throughout the county and reassured the Board the County would have input in the YMCA programs. Commissioner Miller moved to approve the contract between Hamett County and the YMCA of Sandhills to open a YMCA facility located in western Hamett County. Vice Chairman Penny seconded the motion, which passed 4-0. Mrs. Stewart presented the following report: Hamett County Financial Summary Report -November, 2017 Hamett County Sales Tax Analysis by Article -September, 2017 Hamett County DSS Monthly Report -December 2017 Mrs. Stewart reviewed upcoming meetings and invitations. She also noted she would be out of the office the following week. There was no new business. February 5, 2018 Regular Meeting Minutes Hamett County Board of Commissioners Page 5 of7 021918a HCBOC Page 7 Commissioner McKoy moved that the Board go into closed session for the following purposes: 1) To discuss certain personnel matters; and 2) To instruct the county staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property . This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)(6)&(5). Commissioner Miller seconded the motion , which passed 4 -0. Vice Chairman Penny moved that the Board come out of closed session. Commissioner Miller seconded the motion that passed 4 -0. Chairman Springle recessed the board meeting at 10: 10 am. The Hamett County Board of Commissioners will reconvene to host their 2018 legislative luncheon at 11 :45 am. 2018 legislative luncheon attendees : Janet Bradbury, Field Rep, Senator Burr's Office Austen Shearer, Triangle Reg. Rep, Senator Tillis's Office Carol Armstrong, District Director, Representative Holding's Office Representative John Sauls Representative David Lewis Senator Ron Rabin Mark Coggins, Representative Lewis 's Office Jack Anthony, Representative Lewis 's Office Chairman Gordon Springle Vice Chairman Howard Penny Commissioner Joe Miller Commissioner Barbara McKoy Dwight Snow, County Attorney Gina Wheeler, Clerk to the Board Kimberly Honeycutt, Finance Officer Ira Hall , Director of Information Technology Debbie Taylor, Marketing & Business Recruitment Manager Paula Stewart, Interim County Manager Brian Haney, Interim Asst. County Manager/Community & Government Relations Dir. The group reviewed and discussed the County's following top five legislative priorities: 1. Assist Harnett County in Expanding Broadband Access in Underserved Areas Many portions of Hamett County do not currently have access to broadband. Thi s is another significant barrier to economic growth in the county. Hamett County asks for assistance in developing infrastructure and providing broadband to underserved areas within the county. 2. Address Disparities Related to Funding Formula for Military-Related Students Even though Hamett County has a substantial percentage of military-related students in its school system, the County receives considerably less in federal funding per student than do surrounding counties. Hamett County seeks increased funding to support the education of these students and reduce the burden on the County's taxpayers. February 5, 2018 Regular Meeting Minutes Hamett County Board of Commissioners Page 6 of 7 021918a HCBOC Page 8 3. Support Efforts to Expand Natural Gas Capacity Access to natural gas is a basic requirement for many industries and businesses looking for sites to locate new facilities. Despite a significant population growth in western Hamett County, a lack of access to natural gas has prevented the commercial and industrial growth that would normally accompany these increases in population. Hamett County seeks assistance in identifying ways to expand natural gas capacity throughout the county. 4. Assist County with Developing Economic Development Products Hamett County currently lacks attractive buildings and sites for industrial prospects. Over the last six months, this has resulted in the inability to respond to 20 out of 23 economic development prospects due to the lack of a sufficient product. An increasing number of site searches involving greenfields require the sites to be certified. Hamett County does not currently have any certified sites. Hamett County Economic Development requests assistance in funding the development of shell buildings and certifying sites, which will allow the County to compete for more business and industry to bring increased opportunity and prosperity to the county's residents. 5. Grant County Boards of Commissioners the Ability to Construct Schools The Hamett County Board of Commissioners asks for the authority to construct schools, which will assist the county in efforts to reduce existing and future issues with overcrowding. Currently, only the Board of Education has this authority. They also briefly reviewed the following remaining nine le gislative priorities for the County: ~ Continue Support of Construction of Four Lane Highway into Wake County ~ Authorize Use of Recreation Fees for Construction ~ Allow Counties to use E-911 Funds for E-911 Needs Other than Equipment ~ Reduce Waiting Period to Auction Livestock ~ Address Motor Vehicle Gap Billing Issues ~ Allow Counties to Enact Impact Fees to Support Public Education ~ Preserve Maternal and Child Health Block Grant Funding ~ Increase Support of County Veterans Services Programs ~ Allow Firefighters at Non-Profit Departments Access to Local Government Retirement System Following the luncheon, Commissioner Miller moved to adjourn the meeting. Vice Chairman Penny seconded the motion, which passed unanimously. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk February 5 , 2018 Regular Meeting Minutes Hamett County Board of Commissioners Page 7 of7 021918a HCBOC Page 9 021918a HCBOC Page 10 Agenda Item __ i:i..._-....;B".::J------' BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 : Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 190-5100-420-7 4-7 4 Capital Outlay 24,327 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE ll/n.·0000-356-30-00 Insurance claims 24,327 EXPLANATION : To transfer the Insurance funds received from a totaled 2017 Ford Explorer in to the Sheriff's Capital Outlay Expenditure line to assist with the replacement of this patrol vehicle. APPROVALS : ~~),~ '/~tlii Department Head (date) County Manager (date) 2-1-18 ,2-,--.).~ 18 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Daniel Wheeler, Clerk to the Board / 2018. Gordon Springle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 11 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the General Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE l l 0-5500-420-60-65 ooeratina Auto $7,500 110-8800-490-32-l 6 Continaencv $7 ,500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds needed to purchase items to equip a new F-150 for Animal Services. This equipment is below t he capital out lay threshold. APPROVALS: Departm ent Head (dal e} Adopted _________________ _ Margaret Regina Daniel. Clerk to the Board ~-le-~~ County Manager (dgje) ..,l...-1 ...-l ~ Gord on Springle, Chairman Harnett County Board of Comm 021918a HCBOC Page 12 Cathy Ryals From: Sent: To: Subject: Kimberly A. Honeycutt Thursday, February 1, 2018 5:28 PM Cathy Ryals need budget amendments 1. Increase 110-5500-420.60-65 Operating Supplies -Vehicle Decrease 110-8800-490.32-16 Contingency $7,500 Explanation: To move funds needed to purchase items to equip a new F-150 for Animal Services. This equipment is below the capital outlay threshold. Thank you! Kimberly A. Honeycutt, CLGFO Finance Officer Harnett County Finance P.O. Box 760 (mail) 102 East Front Street (physical) Lillington, NC 27546 (910) 893 -7557 (main) (910) 814-6093 (direct) (910) 893-3445 (fax) 1 021918a HCBOC Page 13 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending Jun e 30, 2018; Section 1. To amend the General Fund , Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.58-01 Training $ 400.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331 .76-34 Public Nurse Training $ 400.00 EXPLANATION: To budget funds received for Public Nurse Training APPROVALS: ~ 9t~. }-\1\\t Department Head {date) County Manager (DateL o(,..J-1~ Section 2 . Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and the Finance Officer for their direction. Adopted th is Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Board of Commis sioners 021918a HCBOC Page 14 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 : Section 1. To amend the Library Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8100-450.58-14 Travel 1200 110-8100-450.58-01 Training & Meeting 500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331.81-02 LSTA Grant 1700 EXPLANATION: To budget grant funds from the LSTA Evergreen Scholarship grant awarded to Mary Atkinson, cataloger for the Harnett County Public Library. This grant will allow her to attend the 2018 International Evergreen Conference in St . Charles, Missouri. There is no match required. APPROVALS : County Manager (date) ..:)r 1~ 1? Section 2. Copies of this budget amendment shall be furnished t the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commiss ioners 021918a HCBOC Page 15 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by 1he Governing Boord of the County of Hornell. North Corolino. thot the following amendment be mode to the onnuol budget ordinance for fhe liscol yeor ending Section 1. To amend the Human Resources, the appropriations ore to be changed os follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE l 10-4250-41 0-11-00 Salaries & Wages $15,000 110-4250-410-21-00 Grouop Insurance $4,500 110-4250-410-23-00 Regular Retirement $1.088 110-4250-410-22-00 Fico Expense $1,148 110-4250-41 0-26-08 Worker's Compensation $150 110-4250-410-23-01 Supplemental Retirement $300 110-4250-410-21-07 Dental $186 110-8800-490-32-16 Contingency $22,372 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To budge! six months of salary, fringes for reception ist position APPROVALS: Department Head County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Margaret Regina Daniel, Cieri:: to the Boord Gordon Springle, Chairman Harnett County Board of Comm 021918a HCBOC Page 16 BUDGET ORDI NANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell, North Carolina, thot the following amendment be mode to the onnuol budget ordinance for the fiscal yeor ending Section 1. To amend the Educaton, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8600-480-31-12 BOE Capital Outlay $595 ,805 l 10-8600-480-31-10 Teacher Additional PSNS $ 595,805 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move additional teacher funding that will not be used to capital outlay. The use of these funds was approved b y the Harnett County Board of Commissioners, at the request o f the Board of Education, at th e February 5, 2018 Board meeting. APPROVALS : p~ C--!L.S3::e..)uJ- Department Head County Manager (date ) di .,.y ---,i Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction, Margaret Regina Daniel, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Comm 021918a HCBOC Page 17 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Capital Reserve Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 194-8701-490-90-97 Internal Service Fund $300,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 194-0000-399-00-00 Fund Balance Appropriated $300,000 EXPLANATION: To budget the transfer of funds to the Fleet Internal Service Fund. The purchase of vehicles will now be accounted for seperatly. APPROVALS: ~ ft, ,J"" ~Sb:.,,.)L.,.J- oepartment Head (date) County Manager (date} ~---i-1~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Adopted _________________ _ Margaret Regina Daniel, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Comm 021918a HCBOC Page 18 BUDGET ORD INANCE AMENDMENT BE IT ORDAINED by t h e Governing Boa rd of the County of Harnett, North Caro lina, that the f o llowing amendment be made t o the annual budget ordinance for the fis c al year e n d ing June 30, 2018: Section 1. To amend the Fleet Services Budget, the appropria tions are t o be changed a s follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 903-4 610-4 10-7 4-7 4 Caoital Outlav Ea uioment $180,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 903 -0000-389-54-40 In terna l Se rvice Fund $1 80,000 EXPLANATION: To budget the purchase of vehicles to inclu d e t he Library and Animal Cont rol. APPROVALS : Adopted _________________ _ Margaret Regina Doniel, Cler k to the Boo rd Gordon Spri n gle, Chairman Harnett County Board of Comm 021918a HCBOC Page 19 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Capital Reserves Budget, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 194-4900-410-7 4-7 4 Capital Outlay Equipment REVENUE CODE NUMBER DESCRIPTION OF CODE 194-0000-389-10-00 lnterfund Transfer EXPLANATION: To budget court room upfits APPROVALS: Adopted _________________ _ Margaret Regina Daniel, Clerk to the Board AMOUNT AMOUNT INCREASE DECREASE $26,500 AMOUNT AMOUNT INCREASE DECREASE $26,500 Gordon Springle, Chairman Harnett County Board of Comm 021918a HCBOC Page 20 BUDGE T ORD INANCE AM ENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, t hat the following amendmen t be mode to th e annual budget ordinance for the fiscal year ending Jun e 30. 20 18 Section 1. To amend the Veteran's Treatm e nt Court fund, the approp riations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRI PTION OF CODE INCREASE DECREASE 253-4403-441 .33-45 Con l rocted Services $55,477 253-4 403-44 1.35-77 Veterans Court $13,729 253-44 03-44 1.58-01 Tro ininos & Meetinq s $6,303 253-4403-44 1 .58-14 Tra vel Admin $982 253-44 03-44 1.60-33 M a t e rials & Suoolies $1.0 14 253-4403-44 1.60-39 Othe r Materials $1,939 253-4403-441 .60-44 Eo ui oment $5,041 253-4403-441 .60-45 Dru QS $2.745 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 253-0000-331.88-03 Ve tera ns Cou rt ISA M HSA) $87,230 EXPLANATION : To increase revenue and operating b udget for SAM HSA portion of the Veterans Treatment Court G ran t , due to the difference i n County and contract year. The SAM HSA grant is from Oct 1. 2017 to Sept 30, 2018 and th is adj us tment will align the budget to the awarded amount. APPROVALS : Dept Head (date) County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer and the Adopted ___________________ _ Margaret Regin o Wheeler, Clerk l o the Boord Gordon Sp ri ngle, Chai rman Harnett County Boord of Commissioners 021918a HCBOC Page 21 BUDGET ORDI NANCE AMENDM EN T BE IT ORDAIN ED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be mode to the annual budge! ordinance for the fiscal year ending June 30. 2018 Secti on 1. To amend the Veteran's Treatment Court fund . the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 253-4 404-44 1.58-01 Troinina & Meetinas $6,512 253-4404-44 l .60-39 Other Materials $6,513 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 253-0000-331.88-04 Veterans Treatment Court (BJAI $13,025 EXPLANATION : To budget unspent grant funds from Year 1 of the BJA grant for Veterans Treatment Court. The funds will be used to cover a monatory Notional Conference for the Ve terans Court team staff and to cover Sandhill Monitoring Invoices for the remaining of the year. APPROVALS : ka1JJ Dept Head (dote) County Manager (dale) Section 2. Copies of this budget amendment shall be furnished to the Clerk lo the Boord. and to the Budget Officer and the Adopted __________________ _ Margaret Regina Wheeler, Clerk to the Boord Gordon Springle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 22 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year end i ng June 30, 2018 : Section 1. To amend the General Fund, Sheriff's Department, the appropriat i ons are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE U 0-5100-420-60-65 Auto Supplies 999 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-354-11-00 Restitution 999 EXPLANATION: To transfer funds to into the Sheriff's Auto Expenditure line. APPROVALS : ~'1), ~;{," g Department Head (date) County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2018 . Margaret Regina Wheeler, Interim Clerk to the Board Gordon Sp r ingle , Chairman Harnett County Board of Comm issioners 021918a HCBOC Page 23 Board Report 2/19/2018 To: Harnett County Board of Co m m i s s i o n e r s Re: Consideration of Refund for T a x e s , I n t e r e s t a n d P e n a l i t i e s f o r a l l M u n c i p a l i t i e s Adjustment Reason Adjustment S. Keith Faulkner Tax Administrator Bill N u m b e r 00019 9 8 6 5 6 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 T y p e I N D R e c e i v e d A m o u n t $ 2 4 4 . 0 4 A g e n d a I t e m 1 . J - L , A p p r o v e d . _ _ _ _ _ _ _ _ _ _ _ R e f u n d A m o u n t N a m e $ 4 9 . 5 3 B Y R N E , A L L E N R O B E R T 0 2 1 9 1 8 a H C B O C P a g e 2 4 Date run: 2/9/2018 2:40:41 PM Data as of: 2/8/2018 8:28:13 PM T R - 3 0 4 B i l l R e l e a s e R e p o r t Report Parameters: Release Date Start: 1/1/2018 R e l e a s e D a t e E n d : 1 / 3 1 / 2 0 1 8 T a x D i s t r i c t : A L L Default Sort-By: Grouping: Bill #,Taxpayer Na m e , R e l e a s e D a t e , B i l l i n g D a t e , O p e r a t o r I D , R e l e a s e A m o u n t Release Reason Bill# T a x p a y e r N a m e RELEASE REASON: Address chang e 0001169837-2017-2017-0000-02-REG B A S S , M A R Y Subtotal RELEASE REASON: Adjustment 0000002329-2017-2017-0000-00-REG B A D M I T I N C 0000002454-2015-2015-0000-00-REG F I R S T S T E P S L E A R N I N G C E N T E R I N 0000002454-2016-2016-0000-00-REG F I R S T S T E P S L E A R N I N G C E N T E R I N C 0000003442-2016-2016-0000-00-REG P O P E , S H A N E 0000003442-2017-2017-0000-00-REG P O P E , S H A N E 0000008483-2013-2013-0000-00-REG S T R O U T H , P R E S T O N B S R 0000008483-2014-2014-0000-00-REG S T R O U T H , P R E S T O N B S R 0000008483-2015-2015-0000-00-REG S T R O U T H , P R E S T O N B S R 0000008483-2016-2016-0000-00-REG S T R O U T H , P R E S T O N B S R P A G E 1 o f 1 1 O p e r a t o r I D ( N a m e ) 9 / 1 4 / 2 0 1 7 S T E P H A N I E W I L S O N 8 / 1 9 / 2 0 1 7 S H E R R Y L O C K A M Y 8 / 8 / 2 0 1 5 M A R G A R E T W R I G H T 8 / 6 / 2 0 1 6 M A R G A R E T W R I G H T 8 / 6 / 2 0 1 6 C R Y S T A L T H O M A S 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 7 / 2 0 1 3 C R Y S T A L T H O M A S 8 / 9 / 2 0 1 4 C R Y S T A L T H O M A S 8 / 8 / 2 0 1 5 C R Y S T A L T H O M A S 8 / 6 / 2 0 1 6 C R Y S T A L T H O M A S N C P T S V 4 - . 1 / 2 3 / 2 0 1 8 1 6 7 . 3 3 1 / 1 9 / 2 0 1 8 1 5 7 . 0 6 1 / 2 9 / 2 0 1 8 3 7 3 . 6 3 1 / 2 9 / 2 0 1 8 3 7 3 . 6 3 1 / 2 5 / 2 0 1 8 4 4 4 . 0 2 1 / 2 5 / 2 0 1 8 4 1 4 . 2 6 1 / 8 / 2 0 1 8 7 4 4 . 0 5 1 / 8 / 2 0 1 8 7 6 4 . 0 0 1 / 8 / 2 0 1 8 7 6 4 . 0 0 1 / 8 / 2 0 1 8 7 6 4 . 0 0 R e l e a s e A m o u n t ( $ ) 1 6 7 . 3 3 1 6 7 . 3 3 8 9 . 7 8 1 4 3 . 9 5 1 4 3 . 9 5 2 6 2 . 9 0 2 1 4 . 8 2 5 4 . 9 2 5 6 . 5 5 5 6 . 5 5 5 6 . 5 5 - 0 . 0 0 6 7 . 2 8 2 2 9 . 6 8 2 2 9 . 6 8 1 8 1 . 1 2 1 9 9 . 4 4 6 8 9 . 1 3 7 0 7 . 4 5 7 0 7 . 4 5 7 0 7 . 4 5 0 2 1 9 1 8 a H C B O C P a g e 2 5 Bill# T a x p a y e r N a m e 0000008483-2017-2017-0000-00-REG S T R O U T H , P R E S T O N B S R 0000012658-2017-2017-0000-00-REG C O X , T H O M A S D A R R Y L 0000016246-2017-2017-0000-00-REG E D W A R D S , J O Y C E L E E J 0000023256-2017-2017-0000-00-REG J A K S D E V E L O P M E N T G R O U P L L C , 0000023256-2017-2017-0000-00-REG J A K S D E V E L O P M E N T G R O U P L L C , 0000025532-2017-2017-0000-00-REG P A R R I S H , J A M E S C H R I S T O P H E R 0000026747-2017-2017-0000-00-REG J E R N I G A N , J O E B U D 0000027163-2013-2013-0000-00-REG S T R O U T H , P R E S T O N B S R 0000027163-2014-2014-0000-00-REG S T R O U T H , P R E S T O N B S R 0000027163-2015-2015-0000-00-REG S T R O U T H , P R E S T O N B S R 0000027163-2016-2016-0000-00-REG S T R O U T H , P R E S T O N B S R 0000027163-2017-2017-0000-00-REG S T R O U T H , P R E S T O N B S R 0000037183-2017-2017-0000-00-REG S A N D E R S , L I N W O O D E A R L 0000051726-2013-2013-0000-00-REG S T R O U T H , V A R O N D A B Y R D 0000051726-2014-2014-0000-00-REG S T R O U T H , V A R O N D A B Y R D 0000051726-2015-2015-0000-00-REG S T R O U T H , V A R O N D A B Y R D 0000051726-2016-2016-0000-00-REG S T R O U T H , V A R O N D A B Y R D 0000051726-2017-2017-0000-00-REG S T R O U T H , V A R O N D A B Y R D 0000053461-2009-2009-0000-00-REG T H A G G A R D , H A T I I E P A G E 2 o f 1 1 O p e r a t o r I D ( N a m e ) 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 1 9 / 2 0 1 7 M A R G A R E T W R I G H T 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 1 9 / 2 0 1 7 M A R G A R E T W R I G H T 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 7 / 2 0 1 3 C R Y S T A L T H O M A S 8 / 9 / 2 0 1 4 C R Y S T A L T H O M A S 8 / 8 / 2 0 1 5 C R Y S T A L T H O M A S 8 / 6 / 2 0 1 6 C R Y S T A L T H O M A S 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 1 9 / 2 0 1 7 M A R G A R E T W R I G H T 8 / 7 / 2 0 1 3 C R Y S T A L T H O M A S 8 / 9 / 2 0 1 4 C R Y S T A L T H O M A S 8 / 8 / 2 0 1 5 C R Y S T A L T H O M A S 8 / 6 / 2 0 1 6 C R Y S T A L T H O M A S 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 2 7 / 2 0 0 9 M A R G A R E T W R I G H T 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 9 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 2 / 2 0 1 8 1 / 2 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 9 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 2 / 2 0 1 8 - . 7 5 8 . 0 9 4 0 4 . 3 9 7 4 8 . 6 9 2 , 8 9 5 . 1 7 2 , 2 6 5 . 1 7 8 6 4 . 0 3 2 2 2 . 8 2 3 4 9 . 8 6 3 5 8 . 1 4 3 5 8 . 1 4 3 5 8 . 1 4 3 2 4 . 3 1 6 1 4 . 7 9 6 8 4 . 8 2 7 0 3 . 0 1 7 0 3 . 0 1 7 0 3 . 0 1 5 4 3 . 8 0 5 1 4 . 8 3 R e l e a s e A m o u n t ( $ ) 3 2 . 3 7 1 9 2 . 5 7 3 7 4 . 2 7 6 3 0 . 0 0 2 , 0 6 6 . 2 7 2 7 1 . 4 1 7 0 . 0 0 7 0 . 0 0 7 0 . 0 0 7 0 . 0 0 7 0 . 0 0 7 0 . 0 0 1 6 5 . 3 1 5 0 . 7 0 5 2 . 2 0 5 2 . 2 0 5 2 . 2 0 5 2 . 2 0 3 8 6 . 1 4 - . 7 2 5 . 7 2 2 1 1 . 8 2 3 7 4 . 4 2 2 , 2 6 5 . 1 7 1 9 8 . 9 0 5 9 2 . 6 2 1 5 2 . 8 2 2 7 9 . 8 6 2 8 8 . 1 4 2 8 8 . 1 4 2 8 8 . 1 4 2 5 4 . 3 1 4 4 9 . 4 8 6 3 4 . 1 2 6 5 0 . 8 1 6 5 0 . 8 1 6 5 0 . 8 1 4 9 1 . 6 0 1 2 8 . 6 9 0 2 1 9 1 8 a H C B O C P a g e 2 6 Bill# T a x p a y e r N a m e 0000053461-2010-2010-0000-00-REG T H A G G A R D , H A T T I E 0000053461-2011-2011-0000-00-REG T H A G G A R D , H A T T I E 0000058950-2014-2014-0000-00-REG L Y N C H , B E T T Y A N N 0000059264-2013-2013-0000-00-REG W I G G I N S , J O S E P H 0000059264-2014-2014-0000-00-REG W I G G I N S , J O S E P H 0000059264-2015-2015-0000-00-REG W I G G I N S , J O S E P H 0000059264-2016-2016-0000-00-REG W I G G I N S , J O S E P H 0000059264-2017-2017-0000-00-REG W I G G I N S , J O S E P H 0001264526-2016-2016-0000-01-REG B E L L , A N D R E 0001264526-2017-2017-0000-00-REG B E L L , A N D R E 0001264526-2018-2017-0000-00-REG B E L L , A N D R E 0001376530-2018-2014-0000-00-REG F E R R E L L , D A V I D P J R 0001376530-2018-2015-0000-00-REG F E R R E L L , D A V I D P J R 0001376530-2018-2015-0000-00-REG F E R R E L L , D A V I D P J R 0001376530-2018-2016-0000-00-REG F E R R E L L , D A V I D P J R 0001376530-2018-2016-0000-00-REG F E R R E L L , D A V I D P J R 0001376530-2018-2016-0000-00-REG F E R R E L L , D A V I D P J R 0001376530-2018-2017-0000-00-REG F E R R E L L , D A V I D P J R 0001376530-2018-2017-0000-00-REG F E R R E L L , D A V I D P J R 00017 47797-2017-2017-0000-00-REG C O L L I N S , A L V I N B U N D Y 0001779196-2017-2017-0000-00-REG W A L K E R , J A M E S W J R P A G E 3 o f 1 1 O p e r a t o r I D ( N a m e } 7 / 9 / 2 0 1 0 M A R G A R E T 1 / 2 / 2 0 1 8 W R I G H T 8 / 5 / 2 0 1 1 M A R G A R E T 1 / 2 / 2 0 1 8 W R I G H T 8 / 9 / 2 0 1 4 M A R G A R E T 1 / 2 5 / 2 0 1 8 W R I G H T 8 / 7 / 2 0 1 3 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 8 / 9 / 2 0 1 4 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 8 / 8 / 2 0 1 5 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 8 / 6 / 2 0 1 6 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 8 / 1 9 / 2 0 1 7 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 1 / 1 1 / 2 0 1 7 M A R G A R E T 1 / 1 2 / 2 0 1 8 W R I G H T 8 / 1 9 / 2 0 1 7 M A R G A R E T 1 / 1 2 / 2 0 1 8 W R I G H T 1 / 1 2 / 2 0 1 8 M A R G A R E T 1 / 1 2 / 2 0 1 8 W R I G H T 1 / 5 / 2 0 1 8 J A N N A H I G D O N 1 / 5 / 2 0 1 8 1 / 5 / 2 0 1 8 J A N N A H I G D O N 1 / 5 / 2 0 1 8 1 / 5 / 2 0 1 8 J A N N A H I G D O N 1 / 1 1 / 2 0 1 8 1 / 5 / 2 0 1 8 J A N N A H I G D O N 1 / 5 / 2 0 1 8 1 / 5 / 2 0 1 8 J A N N A H I G D O N 1 / 5 / 2 0 1 8 1 / 5 / 2 0 1 8 J A N N A H I G D O N 1 / 1 1 / 2 0 1 8 1 / 5 / 2 0 1 8 J A N N A H I G D O N 1 / 5 / 2 0 1 8 1 / 5 / 2 0 1 8 J A N N A H I G D O N 1 / 1 1 / 2 0 1 8 8 / 1 9 / 2 0 1 7 M A R G A R E T 1 / 5 / 2 0 1 8 W R I G H T 8 / 1 9 / 2 0 1 7 C R Y S T A L 1 / 2 / 2 0 1 8 T H O M A S - . 5 1 4 . 8 3 8 1 8 . 0 5 4 6 1 . 2 6 1 7 . 4 7 1 6 . 4 5 1 5 . 4 2 3 0 . 0 9 1 0 . 2 4 3 0 . 3 1 2 2 . 9 6 4 . 9 2 6 6 . 0 5 5 8 . 5 6 5 4 . 3 8 6 0 . 2 7 5 1 . 6 5 4 7 . 6 8 4 5 . 3 0 4 1 . 5 2 1 , 9 9 1 . 3 2 2 , 6 7 7 . 1 2 R e l e a s e A m o u n t ( $ } 3 8 6 . 1 4 6 1 3 . 5 7 3 3 3 . 7 6 8 . 5 9 7 . 9 6 5 . 5 0 6 . 6 0 5 . 9 4 2 5 . 7 9 1 8 . 8 6 0 . 4 0 4 . 4 1 4 . 1 8 5 4 . 3 8 8 . 6 2 3 . 9 7 4 7 . 6 8 3 . 7 8 4 1 . 5 2 6 1 2 . 6 8 6 2 8 . 6 6 - . . 1 2 8 . 6 9 2 0 4 . 4 8 1 2 7 . 5 0 8 . 8 8 8 . 4 9 9 . 9 2 2 3 . 4 9 4 . 3 0 4 . 5 2 4 . 1 0 4 . 5 2 6 1 . 6 4 5 4 . 3 8 0 . 0 0 5 1 . 6 5 4 7 . 6 8 0 . 0 0 4 1 . 5 2 0 . 0 0 1 , 3 7 8 . 6 4 2 , 0 4 8 . 4 6 0 2 1 9 1 8 a H C B O C P a g e 2 7 Bill# T a x p a y e r N a m e 0002256637-2017-2017-0000-00-REG W I N S T O N 1 0 4 G R O U P L L C 0002257873-2018-2013-0000-00-REG s c o n , D O N N I E J U N O R 0002257873-2018-2014-0000-00-REG S C O T T , D O N N I E J U N O R 0002257873-2018-2015-0000-00-REG S C O T T , D O N N I E J U N O R 0002257873-2018-2016-0000-00-REG S C O T T , D O N N I E J U N O R 0002257873-2018-2017-0000-00-REG S C O T T , D O N N I E J U N O R 0002257889-2018-2013-0000-00-REG W O O D , D O R O T H Y 0002257908-2018-2015-0000-00-REG M E D L I N , J O H N R O B E R T Subtotal RELEASE REASON: Assessed In Er r 0002254838-2017-2017-0000-00-REG W A R D , R O B E R T C H R I S T O P H E R Subtotal RELEASE REASON: Exempt Proper t y 0000025920-2017-2017-0000-00-REG L I V I N G S T O N E S O F F A I T H M I N I S T R I E S I N C Subtotal RELEASE REASON: Full rebate 0000035870-2008-2008-0000-00-REG M C L E A N , J O H N 0000035870-2015-2015-0000-00-REG M C L E A N , J O H N 0000035870-2016-2016-0000-00-REG M C L E A N , J O H N 0000035870-2017-2017-0000-00-REG M C L E A N , J O H N 0001261851-2018-2017-0000-00-REG N E I L L ' S C R E E K D E V E L O P M E N T C O L L C 0001264526-2018-2016-0000-00-REG B E L L , A N D R E P A G E 4 o f 1 1 O p e r a t o r I D { N a m e ) 8 / 1 9 / 2 0 1 7 M A R G A R E T 1 / 2 5 / 2 0 1 8 W R I G H T 1 / 1 0 / 2 0 1 8 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 1 / 1 0 / 2 0 1 8 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 1 / 1 0 / 2 0 1 8 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 1 / 1 0 / 2 0 1 8 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 1 / 1 0 / 2 0 1 8 C R Y S T A L 1 / 1 0 / 2 0 1 8 T H O M A S 1 / 1 2 / 2 0 1 8 J A N N A H I G D O N 1 / 1 2 / 2 0 1 8 1 / 2 3 / 2 0 1 8 J A N N A H I G D O N 1 / 2 3 / 2 0 1 8 8 / 1 9 / 2 0 1 7 J A N N A H I G D O N 1 / 2 9 / 2 0 1 8 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 3 / 2 0 0 8 M A R G A R E T W R I G H T 8 / 8 / 2 0 1 5 M A R G A R E T W R I G H T 8 / 6 / 2 0 1 6 M A R G A R E T W R I G H T 8 / 1 9 / 2 0 1 7 M A R G A R E T W R I G H T 1 / 1 0 / 2 0 1 8 M A R G A R E T W R I G H T 1 / 1 2 / 2 0 1 8 M A R G A R E T W R I G H T 1 / 2 3 / 2 0 1 8 1 / 2 5 / 2 0 1 8 1 / 2 5 / 2 0 1 8 1 / 2 5 / 2 0 1 8 1 / 2 5 / 2 0 1 8 1 / 1 0 / 2 0 1 8 1 / 1 2 / 2 0 1 8 - . 6 8 6 . 8 0 6 6 . 0 0 6 3 . 7 5 5 9 . 5 0 5 5 . 2 5 5 1 . 0 0 3 1 . 8 1 2 6 . 1 5 1 0 . 5 5 2 , 0 3 1 . 3 8 2 4 . 9 6 2 5 . 4 2 2 5 . 4 2 2 2 . 1 4 2 4 8 . 7 1 4 . 9 2 R e l e a s e A m o u n t { $ ) 6 8 3 . 4 0 4 . 1 2 4 . 2 5 4 . 2 5 4 . 2 5 4 . 2 5 1 . 9 9 3 . 7 3 9 , 4 1 1 . 0 4 1 0 . 5 5 1 0 . 5 5 1 , 6 5 5 . 3 8 1 , 6 5 5 . 3 8 2 4 . 9 6 2 5 . 4 2 2 5 . 4 2 2 2 . 1 4 2 4 8 . 7 1 4 . 9 2 - 3 . 4 0 6 1 . 8 8 5 9 . 5 0 5 5 . 2 5 5 1 . 0 0 4 6 . 7 5 2 9 . 8 2 2 2 . 4 2 0 . 0 0 3 7 6 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 2 1 9 1 8 a H C B O C P a g e 2 8 Bill# T a x p a y e r N a m e 0001264526-2018-2017-0000-00-REG B E L L , A N D R E 0001376530-2018-2014-0000-00-REG F E R R E L L , D A V I D P J R 0002254943-2017-2017-0000-00-REG W A T K I N S , D A N N Y P A R K E R Subtotal RELEASE REASON: Listed In Error 0002253341-2017-2017-0000-00-REG W E L L S , R O B E R T T A Y L O R I I Subtotal RELEASE REASON: MH listed as P e r s P r p 0000050330-2017-2017-0000-00-REG S T A N T O N , A U D R E Y S U E Subtotal RELEASE REASON: Military 0002252912-2017-2017-0000-00-REG T H O M A S , L E N A R D E D W I N I I Subtotal RELEASE REASON: Other 0001376530-2018-2014-0000-00-REG F E R R E L L , D A V I D P J R Subtotal RELEASE REASON: Over Assessm e n t 0000055267-2017-2017-0000-00-REG T U R N E R , V I R G I N I A L 0002253247-2017-2017-0000-00-REG T H O M A S , K R I S T O P H E R L E E Subtotal RELEASE REASON: Ownership cha n g e 0000001881-2017-2017-0000-00-REG A T K I N S , R O M A S 0000003872-2017-2017-0000-01-REG B E A M O N , D O N 0000007011-2017-2017-0000-00-REG C A R D I N A L F A R M S L L C P A G E 5 o f 1 1 O p e r a t o r I D ( N a m e ) 1 / 1 2 / 2 0 1 8 M A R G A R E T W R I G H T 1 / 5 / 2 0 1 8 M A R G A R E T W R I G H T 8 / 1 9 / 2 0 1 7 S H E R R Y L O C K A M Y 8 / 1 9 / 2 0 1 7 C R Y S T A L T H O M A S 8 / 1 9 / 2 0 1 7 M A R G A R E T W R I G H T 1 / 1 2 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 3 0 / 2 0 1 8 1 / 2 5 / 2 0 1 8 1 / 2 5 / 2 0 1 8 8 / 1 9 / 2 0 1 7 J A N N A H I G D O N 1 / 1 0 / 2 0 1 8 1 / 5 / 2 0 1 8 J A N N A H I G D O N 1 / 1 1 / 2 0 1 8 8 / 1 9 / 2 0 1 7 J A N N A H I G D O N 8 / 1 9 / 2 0 1 7 J A N N A H I G D O N 8 / 1 9 / 2 0 1 7 A M Y B A I N 1 / 2 5 / 2 0 1 8 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 1 / 5 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 2 5 / 2 0 1 8 1 / 5 / 2 0 1 8 - ' 4 . 5 2 0 . 0 0 5 . 2 9 1 0 . 4 1 8 6 1 . 0 6 2 5 . 0 2 6 1 . 6 4 4 . 3 5 2 8 . 1 3 7 8 1 . 5 4 6 9 4 . 3 3 7 1 5 . 2 1 R e l e a s e A m o u n t ( $ ) 4 . 5 2 6 1 . 6 4 5 . 2 9 4 2 3 . 0 2 1 0 . 4 1 1 0 . 4 1 5 8 6 . 0 6 5 8 6 . 0 6 2 5 . 0 2 2 5 . 0 2 6 1 . 6 4 6 1 . 6 4 1 . 7 4 2 5 . 0 1 2 6 . 7 5 7 8 1 . 5 4 6 9 4 . 3 3 7 1 5 . 2 1 - ' 0 . 0 0 - 6 1 . 6 4 0 . 0 0 0 . 0 0 2 7 5 . 0 0 0 . 0 0 0 . 0 0 2 . 6 1 3 . 1 2 0 . 0 0 0 . 0 0 0 . 0 0 0 2 1 9 1 8 a H C B O C P a g e 2 9 Bill# T a x p a y e r N a m e 0000008218-2017-2017-0000-00-REG B Y R D , J E 0000016262-2017-2017-0000-00-REG E D W A R D S , L I N D O R A H 0000019560-2017-2017-0000-00-REG G I L E S , S H E R R I L L W 0000019561-2017-2017-0000-00-REG G I L E S , S H E R R I L L W 0000019562-2017-2017-0000-00-REG G I L E S , S H E R R I L L W 0000019563-2017-2017-0000-00-REG G I L E S , S H E R R I L L W 0000022621-2017-2017-0000-00-REG H A R P E R , L J J R 0000022818-2017-2017-0000-01-REG H A R R I N G T O N , M I L T O N 0000028995-2017-2017-0000-00-REG K E L L Y . G L O R I A M 0000029608-2017-2017-0000-00-REG K N I G H T , R O B E R T G 0000032242-2013-2013-0000-00-REG L U N S F O R D , D E B O R A H E L A I N E 0000032242-2014-2014-0000-00-REG L U N S F O R D , D E B O R A H E L A I N E 0000032242-2015-2015-0000-00-REG L U N S F O R D , D E B O R A H E L A I N E 0000032242-2016-2016-0000-00-REG L U N S F O R D , D E B O R A H E L A I N E 0000035261-2017-2017-0000-00-REG M C K O Y , E D W A R D 00000427 41-2016-2016-0000-00-REG P L E A S A N T , D O N W E S L E Y 00000427 41-2017-2017-0000-00-REG P L E A S A N T , D O N W E S L E Y 0000042742-2016-2016-0000-01-REG P L E A S A N T , D O N W E S L E Y 00000427 42-2017-2017-0000-01-REG P L E A S A N T , D O N W E S L E Y 0000043268-2017-2017-0000-00-REG P O R T E R , B E T T Y R 0000045232-2017-2017-0000-00-REG G R O V E , J E A N 0000045951-2017-2017-0000-02-REG R O S S , E R V I N S 0000050504-2011-2011-0000-00-REG G I L B E R T , J A M E Y G L E N N 0000050504-2016-2016-0000-00-REG G I L B E R T , J A M E Y G L E N N 0000055270-2017-2017-0000-00-REG T U R N E R , E U T H A W 0000059370-2017-2017-0000-01-REG W I L K I N S . J A M E S P A G E 6 o f 1 1 O p e r a t o r I D ( N a m e ) 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 1 1 / 1 4 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 7 / 2 0 1 3 A M Y B A I N 8 / 9 / 2 0 1 4 A M Y B A I N 8 / 8 / 2 0 1 5 A M Y B A I N 8 / 6 / 2 0 1 6 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 6 / 2 0 1 6 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 1 1 / 2 8 / 2 0 1 7 A M Y B A I N 1 1 / 2 8 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 1 / 1 6 / 2 0 1 8 A M Y B A I N 8 / 5 / 2 0 1 1 A M Y B A I N 8 / 6 / 2 0 1 6 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 1 / 1 6 / 2 0 1 8 A M Y B A I N 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 - ' 1 4 1 . 0 4 1 , 2 5 6 . 3 2 6 8 3 . 7 9 2 5 . 2 9 2 5 . 2 9 2 5 . 2 9 1 4 7 . 5 2 3 9 6 . 6 9 8 0 8 . 9 1 2 7 8 . 0 4 3 3 5 . 9 7 3 4 4 . 2 3 3 4 4 . 2 3 3 4 4 . 2 3 5 0 7 . 1 6 7 1 . 5 0 1 4 3 . 0 0 9 1 7 . 9 9 6 8 2 . 1 9 7 0 9 . 2 0 5 7 3 . 6 2 5 2 4 . 3 7 6 8 2 . 1 6 7 2 9 . 6 6 9 4 9 . 5 1 7 1 5 . 1 8 R e l e a s e A m o u n t ( $ ) 1 4 1 . 0 4 1 , 2 5 6 . 3 2 6 8 3 . 7 9 2 5 . 2 9 2 5 . 2 9 2 5 . 2 9 1 4 7 . 5 2 3 9 6 . 6 9 8 0 8 . 9 1 2 7 8 . 0 4 3 3 5 . 9 7 3 4 4 . 2 3 3 4 4 . 2 3 3 4 4 . 2 3 5 0 7 . 1 6 7 1 . 5 0 1 4 3 . 0 0 9 1 7 . 9 9 6 8 2 . 1 9 7 0 9 . 2 0 5 7 3 . 6 2 5 2 4 . 3 7 6 8 2 . 1 6 7 2 9 . 6 6 9 4 9 . 5 1 7 1 5 . 1 8 - 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 2 1 9 1 8 a H C B O C P a g e 3 0 Bill# T a x p a y e r N a m e 0000059371-2017-2017-0000-00-REG W I L K I N S , J A M E S 0000060950-2017-2017-0000-00-REG W O O D , T H U R M A N E D W A R D 0001411456-2017-2017-0000-00-REG G R O V E , J E A N 0001931157-2017-2017-0000-00-REG M C K O Y , E D W A R D 0001965983-2017-2017-0000-00-REG S T E V E N S , C A R L I E Y 0002003017-2017-2017-0000-00-REG O W E N S , P E G G Y M 0002248119-2017-2017-0000-00-REG L A N E , P A T R I C I A A N N Subtotal RELEASE REASON: Regular Bill Cr e a t e d 0000014097-2018-2017-0000-00-PRV D A W S O N , D A N N Y J O E Subtotal RELEASE REASON: SMALL UNDE R P A Y M E N T 0000004153-2017-2017-0000-00-REG W H I T L E Y , M I C H A E L W 0000004383-2017-2017-0000-00-REG B E N N E T I , R A C H E L U 0000004651-2017-2017-0000-00-REG A R N O L D , J A N I C E L E I G H 0000005037-2017-2017-0000-00-REG B L A C K W E L D E R , C H R I S T O P H E R W 0000007280-2018-2017-0070-01-REG B U C H A N A N , D O N A L D L E E 0000008692-2017-2017-0000-00-REG C A M - L P R O P E R T I E S I N C 0000012992-2017-2017-0000-00-REG C U L B E R S O N , W I L L I E G 0000013780-2017-2017-0000-00-REG D A V I D S O N , R O B I N S 0000014876-2017-2017-0000-00-REG D I X I E W S T E V E N S T R U S T 0000016246-2017-2017-0000-00-REG E D W A R D S , J O Y C E L E E J 0000018507-2017-2017-0000-00-REG F R E E M A N , J O S E P H T H O M A S P A G E 7 o f 1 1 O p e r a t o r I D ( N a m e ) 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 A M Y B A I N 1 / 2 6 / 2 0 1 8 K R I S T Y T A Y L O R 8 / 1 9 / 2 0 1 7 L O C K B O X D P C 8 / 1 9 / 2 0 1 7 Y V O N N E M C A R T H U R 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 1 / 1 1 / 2 0 1 8 A M Y B A I N 8 / 1 9 / 2 0 1 7 K I M B E R L Y B A K E R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 Y V O N N E M C A R T H U R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 2 6 / 2 0 1 8 1 / 1 0 / 2 0 1 8 1 / 8 / 2 0 1 8 1 / 1 0 / 2 0 1 8 1 / 2 6 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 3 0 / 2 0 1 8 1 / 3 1 / 2 0 1 8 1 / 2 2 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 3 0 / 2 0 1 8 - . 6 7 6 . 8 3 1 , 1 5 1 . 9 1 1 2 5 . 2 5 3 2 6 . 0 6 2 4 1 . 9 2 2 2 4 . 8 0 1 3 5 . 4 6 2 3 . 1 1 2 , 0 5 5 . 8 7 2 1 8 . 1 1 5 7 6 . 3 5 1 1 1 . 7 2 5 2 4 . 8 0 8 7 0 . 3 2 1 6 . 6 0 2 0 . 5 0 2 8 . 0 7 3 7 4 . 4 2 2 4 0 . 0 0 ' R e l e a s e A m o u n t ( $ ) 6 7 6 . 8 3 1 , 1 5 1 . 9 1 1 2 5 . 2 5 3 2 6 . 0 6 2 4 1 . 9 2 2 2 4 . 8 0 1 3 5 . 4 6 1 7 , 4 3 5 . 6 9 2 3 . 1 1 2 3 . 1 1 0 . 2 2 0 . 0 4 0 . 0 1 0 . 4 6 0 . 0 1 0 . 4 5 0 . 3 3 0 . 4 2 0 . 2 9 0 . 0 7 0 . 4 0 - 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 2 , 0 5 5 . 6 5 2 1 8 . 0 7 5 7 6 . 3 4 1 1 1 . 2 € 5 2 4 . 7 9 8 6 9 . 8 7 1 6 . 2 7 2 0 . 0 8 2 7 . 7 8 3 7 4 . 3 5 2 3 9 . 6 0 0 2 1 9 1 8 a H C B O C P a g e 3 1 Bill# T a x p a y e r N a m e 0000021252-2017-2017-0000-00-REG G R O S S , W I L L I A M G L E N N 0000021909-2017-2017-0000-00-REG B A T I I S , J E F F R E Y 0000025328-2017-2017-0000-00-REG J O H N S O N , K E N N E T H E L M O N D 0000031890-2017-2017-0000-00-REG L O P E Z , E L V I D I O 0000031891-2017-2017-0000-00-REG L O P E Z , N O R M A 0000032428-2018-2017-0070-00-REG M A B R Y , D A V I D 0000034887-2017-2017-0000-00-REG M C G I L B E R R Y , F R A N C E S 0000038007-2017-2017-0000-00-REG M O O R E , A N T H O N Y W 0000038008-2017-2017-0000-00-REG M O O R E , A N T H O N Y W 0000039300-2017-2017-0000-00-REG M O N R R O Y , Y O B A N Y M A G N O 0000044425-2017-2017-0000-00-REG Z E P E D A , C E L E S T I N O S E G U N D O 0000044974-2017-2017-0000-00-REG R E V E L S , J O S E P H K E N T 0000045718-2017-2017-0000-00-REG R O G E R S , B E N N I E 0000045719-2017-2017-0000-00-REG R O G E R S , B I L L Y W A D E 0000049749-2017-2017-0000-00-REG S P E A R S , M A R T H A M 0000049783-2017-2017-0000-00-REG S P E E L M A N , R A Y M O N D 0000053832-2017-2017-0000-00-REG T H O M A S , C A R O L Y N A 0000054342-2017-2017-0000-00-REG T H O R P E M U S I C C O M P A N Y 0000054663-2017-2017-0000-00-REG T A B O Y S , C O R P O R A T I O N 0000058467-2017-2017-0000-00-REG W E S T , L A C Y L 0000058555-2017-2017-0000-00-REG W E S T , S A N D R A L P A G E 8 o f 1 1 O p e r a t o r I D ( N a m e ) 8 / 1 9 / 2 0 1 7 K I M B E R L Y B A K E R 8 / 1 9 / 2 0 1 7 Y V O N N E M C A R T H U R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 L O C K B O X D P C 8 / 1 9 / 2 0 1 7 L O C K B O X D P C 1 / 9 / 2 0 1 8 Y V O N N E M C A R T H U R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 L O C K B O X D P C 8 / 1 9 / 2 0 1 7 L O C K B O X D P C 8 / 1 9 / 2 0 1 7 I V R D P C 8 / 1 9 / 2 0 1 7 K R I S T Y T A Y L O R 8 / 1 9 / 2 0 1 7 Y V O N N E M C A R T H U R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 A M Y B A I N 8 / 1 9 / 2 0 1 7 L O C K B O X D P C 8 / 1 9 / 2 0 1 7 K I M B E R L Y B A K E R 8 / 1 9 / 2 0 1 7 K I M B E R L Y B A K E R 1 2 / 1 1 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 K I M B E R L Y B A K E R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 Y V O N N E M C A R T H U R 1 / 2 / 2 0 1 8 1 / 2 2 / 2 0 1 8 1 / 2 3 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 2 2 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 3 / 2 0 1 8 1 / 2 / 2 0 1 8 1 / 9 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 1 6 / 2 0 1 8 1 / 2 2 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 2 3 / 2 0 1 8 1 / 2 3 / 2 0 1 8 - ' 3 9 1 . 2 7 5 1 3 . 7 1 9 . 4 2 2 1 . 2 5 3 4 . 0 0 8 3 2 . 2 2 5 3 . 7 6 3 2 . 8 0 2 2 . 1 4 2 4 8 . 4 5 6 3 . 3 4 2 0 . 7 5 7 9 2 . 9 4 5 3 6 . 0 1 1 6 . 7 0 1 2 7 . 5 0 4 6 6 . 2 9 1 2 . 2 6 7 5 . 9 5 1 , 3 7 6 . 5 3 2 1 . 7 5 I R e l e a s e A m o u n t ( $ ) 0 . 0 1 0 . 4 7 0 . 1 9 0 . 4 3 0 . 6 8 0 . 8 0 0 . 2 8 0 . 6 6 0 . 4 5 0 . 4 5 0 . 0 4 0 . 4 2 0 . 8 0 0 . 0 1 0 . 3 3 0 . 5 0 0 . 9 1 0 . 2 5 0 . 4 3 0 . 0 1 0 . 4 4 - ' 3 9 1 . 2 6 5 1 3 . 2 4 9 . 2 3 2 0 . 8 2 3 3 . 3 2 8 3 1 . 4 2 5 3 . 4 8 3 2 . 1 4 2 1 . 6 9 2 4 8 . 0 0 6 3 . 3 0 2 0 . 3 3 7 9 2 . 1 4 5 3 6 . 0 0 1 6 . 3 7 1 2 7 . 0 0 4 6 5 . 3 8 1 2 . 0 1 7 5 . 5 2 1 , 3 7 6 . 5 2 2 1 . 3 1 0 2 1 9 1 8 a H C B O C P a g e 3 2 Bill# T a x p a y e r N a m e 0000059433-2017-2017-0000-00-REG J O H N S O N , E D I T H P 0000061754-2016-2016-0000-00-REG B O W D E N , D A N I E L J 0000062227-2018-2017-0070-00-REG B E A S L E Y , M E L I S S A B A K E R 0000063947-2017-2017-0000-00-REG C L A R K , W I L L I A M H U B B A R D I l l 0000063949-2017-2017-0000-00-REG C L A R K , W I L L I A M H U B B A R D I l l 0001006489-2011-2006-0011-00-REG S M I T H , I D A M 0001129585-2017-2017-0000-00-REG W I L L I F O R D , P A T S Y A 0001284281-2017-2017-0000-00-REG W A L D E N , C Y N T H I A R 0001331291-2017-2017-0000-00-REG R E V E L S , J O S E P H K E N T 0001383696-2017-2017-0000-00-REG C U R R I N , K A T R I N A M A T I H E W S 0001582469-2008-2008-0000-00-REG H O R T O N , M A R K W I L L I A M S R 0001583656-2008-2008-0000-00-REG B R O O K S , B E T T Y J E A N C O X 0001588483-2008-2008-0000-00-REG H O N G , A L F R E D M A T I H E W 0001590041-2008-2008-0000-00-REG H A M I L T O N , G E O R G E A L L E N J R 0001654 793-2017-2017-0000-00-REG C A L H O U N , C H R I S T O P H E R M I C H A E L 0001685591-2017-2017-0000-00-REG L E V I N S O N , D A V I D N 0001854307-2017-2017-0000-00-REG H O L L O M A N , R O Y M O N R O E 0001859243-2017-2017-0000-00-REG T H U R M A N C L L C 0001879191-2011-2011-0000-00-REG D A R D E N , F R E D E R I C K L O U I S I l l 0001882964-2013-2013-0000-00-REG M C K A Y , J A M E S T H O M A S P A G E 9 o f 1 1 O p e r a t o r I D ( N a m e ) 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 6 / 2 0 1 6 L O C K B O X D P C 1 / 1 0 / 2 0 1 8 A M Y B A I N 8 / 1 9 / 2 0 1 7 Y V O N N E M C A R T H U R 8 / 1 9 / 2 0 1 7 Y V O N N E M C A R T H U R 7 / 2 7 / 2 0 1 1 L O C K B O X D P C 8 / 1 9 / 2 0 1 7 K I M B E R L Y B A K E R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 Y V O N N E M C A R T H U R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 1 1 / 3 / 2 0 0 8 P E G G Y B A R E F O O T 1 1 / 3 / 2 0 0 8 Y V O N N E M C A R T H U R 1 / 2 / 2 0 0 9 Y V O N N E M C A R T H U R 1 / 2 / 2 0 0 9 Y V O N N E M C A R T H U R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 K I M B E R L Y B A K E R 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 8 / 1 9 / 2 0 1 7 P E G G Y B A R E F O O T 6 / 1 / 2 0 1 1 Y V O N N E M C A R T H U R 1 0 / 1 / 2 0 1 3 A M Y B A I N 1 / 2 3 / 2 0 1 8 1 / 1 2 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 2 3 / 2 0 1 8 1 / 2 3 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 2 2 / 2 0 1 8 1 / 9 / 2 0 1 8 1 / 1 9 / 2 0 1 8 1 / 2 6 / 2 0 1 8 1 / 2 2 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 1 9 / 2 0 1 8 1 / 3 1 / 2 0 1 8 1 / 2 3 / 2 0 1 8 1 / 2 2 / 2 0 1 8 1 / 1 1 / 2 0 1 8 1 / 3 / 2 0 1 8 - 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. 2 2 . 3 6 4 0 . 0 8 5 . 7 9 2 1 . 5 0 1 0 . 6 6 7 . 4 9 1 5 . 5 2 1 6 . 9 4 5 . 3 1 4 . 2 2 5 . 1 7 1 0 . 7 1 9 . 4 6 2 7 7 . 1 6 5 4 . 7 3 R e l e a s e A m o u n t ( $ } 0 . 3 4 0 . 8 0 0 . 1 2 0 . 4 4 0 . 2 2 0 . 1 6 0 . 3 1 0 . 0 1 0 . 1 0 0 . 0 9 0 . 2 0 0 . 1 0 0 . 1 9 2 1 . 6 1 2 7 7 . 1 6 2 7 7 . 1 6 1 3 . 6 8 1 3 . 6 8 - . . 2 2 . 0 2 3 9 . 2 8 5 . 6 7 2 1 . 0 6 1 0 . 4 4 7 . 3 3 1 5 . 2 1 1 6 . 9 3 5 . 2 1 4 . 1 3 4 . 9 7 1 0 . 6 1 9 . 2 7 0 . 0 0 4 1 . 0 5 0 2 1 9 1 8 a H C B O C P a g e 3 4 Bill# T a x p a y e r N a m e RELEASE REASON: Vehicle Totalle d 0001560019-2008-2008-0000-00-REG M O S E S , H O W A R D L E E R O Y Subtotal Total P A G E 1 1 o f 1 1 O p e r a t o r I D ( N a m e } 5 / 1 / 2 0 0 9 A M Y B A I N 1 / 2 4 / 2 0 1 8 - . 1 0 2 . 6 4 R e l e a s e A m o u n t ( $ } 3 4 . 2 2 3 4 . 2 2 3 0 , 1 8 2 . 6 7 - . 6 8 . 4 2 0 2 1 9 1 8 a H C B O C P a g e 3 5 Agenda Item __ 4__._-_/)'-=--- Harnett COUNT Y RESOLUTION BE IT RESOLVED that the Hamett County Board o f Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Braxton Phase II Subdivision Braxtonwood Drive Meadowwood Court Duly adopted this 19th day ofFebruary 2018. ATTEST: Margaret Regina Wheeler Clerk to the Board stro ng roo t s • new growth HARNETT COUNTY BOARD OF COMMISSIONERS Gordon Springle, Chairman www.harnett.org 021918a HCBOC Page 36 ROY COOPER GOVERNOR February 7, 2018 Mrs. Gina Wheeler Clerk STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Hamett County Board of Commissioners Post Office Box 759 Lillington , North Carolina 27546 Subject: Secondary Road Addition To Whom It May Concern: JAM ES H. TROGDON, III S ECRETARY This is in reference to a petition submitted to thi s office requesting street(s) in Hamett County be placed on the State's Secondary Road System. Please be advi sed that these street(s) have been investigated and our findings are that the below listed street(s) are eligible for addition to the State System. Braxton Phase II Subdivision • Braxtonwood Drive • Meadowwood Court It is our recommendation that the above named street(s) be placed on the State 's Secondary Road System. If you and your Board concur in our recommendation, please submit a resolution to thi s office . Sincerely, Janet James En gineering Technician Mailing Address: NC DE PARTMENT OF TRANSPORTATION DIVIS ION SIX / DI STRICT TWO POST O FF ICE BOX I I 50 FAYETTEVILLE, NC 28302 Telephone: (9 I O) 364-0601 Fax : (9 10) 437-2529 Customer Sen•ice: I-877-368-4968 Website: www.n cdot.gov loca tion : 600 SOUTHERN A VENUE FAYETTEVILLE, NC 28306 021918a HCBOC Page 37 \ I \ .S7. ~ \ \ ~ / ~'o~ ~ ~ ~ "'--- 021918a HCBOC Page 38 Board Meeting Agenda Item Agenda Item __ fl:..__--=/;.=--- MEETING DATE: February 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Award of Construction Contract for South Central Water Transmission Project REQUESTED BY: Steve Ward, HCDPU Director REQUEST: This is a formal request for the Board to approve the award of a construction contract in the amount of $505,700 to Temple Grading and Construction Company from Lillington, NC. This contract consists of the construction of approximately 7,440 linear feet of 12 inch ductile iron water transmission main in the Bunnlevel area of the county. This project is necessary to correct some hydraulic deficiencies in the water distribution system present in that area of the county. Attached is McGill Associates', the consulting engineers on this project, recommendation letter and certified bid tabulations for your review. This project will be funded from HCDPU's cash reserves. Please place this item on the agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\ Windows\JNetCache\Content.Outlook\TPTEQCL V\A ward for the South Central Water Tran smi sson Main Project Agenda R equest 1-3 1-18.docx Page I of2 021918a HCBOC Page 39 January 31, 2018 Mr. Steve Ward, Director Harnett County Depa1tment of Public Utilities 700 McKinney Parkway Lillington, North Carolina 27546 RE: Recommendation of Award Dear Mr. Ward: South Central Water Transmission Main Project Hamett County, North Carolina On January 5, 2018, six (6) bids were received and opened for Harnett County's South Cenh·al Water Transmission Main project in the Harnett County Dcpruiment of Public Utilities training room. The low base bid was submitted by Temple Grading and Construction Co., Tnc. (Temple) from Lillington, N01ih Carolina in the amount of $438,740.00. Temple also submitted pricing for the requested Alternate Bid No. l as follows: • Additional price of $66,960.00 to install 12-inch ductile iron pipe in lieu of 12-inch C- 900 PVC pipe, which is included in the base bid amount. The submitted bids are summarized in the attached Certified Bid Tabulation. Pursuant to your request , as part of the bid evaluation process, McGill Associates asked Temple to submit written evidence establishing their qualifications to perform the work associated with this project. More specifically, we requested that Temple complete a Qualification Statement package using the Engineer's Joint Contract Documents Committee template, which includes references from previous projects of similar scope and size, present workload commitments, qualifications of the proposed project foreman, financial statements to demonstrate financial capability to unde1iake the project, bonding info1mation, and safety program infonnation. Temple was also asked to provide information on pending or outstanding litigation, along with a history of litigation. In addition to reviewing the submitted package, McGill contacted several water distribution system owners and consulting engineers that were listed within the Qualifications Statement to discuss Temple's past perfo1mance on similar projects. Based on our evaluation, we have concluded that Temple has successfully completed projects of similar size and scope in the region, and appears to be capable of performing the work associated with this project. Temple also maintains a valid Unlimited, Unclassified Nmih Carolina General Contractor's license. Temple did note in their package that they had previously filed a claim against Key Constructors for a sewer project in Hrunett County, and that Key Constructors subsequently filed a lawsuit against Harnett County to bring action to the claim. It is our understanding that a 5 Regional Circle. Suite A Pinchursl , Nonh CarulinJ 28374 !'I, 9 10 .295 .3159 • 910.295.3647 \\, 1\ mq,:illt•nlli n<"t'I s , "'" 021918a HCBOC Page 40 Mr. Steve Ward January 29, 20l8 Page 2 settlement was reached regarding this matter and that Temple had no contractual relationship with Hamett County on the project since they were a subcontractor to Key Constructors. Based on our e-mail correspondence, we underslan<l lhal Harnelt County desires to install ductile iron pipe on this project in accordance with Alternate Bid No. 1. Ductile iron pipe provides, among other advantages, a higher pressure rating and increased tensile strength when compared to PVC pipe. McGill Associates therefore recommends that Harnett County accept Alternate Bid No. 1, and award the South Central Water Transmission Main project to Temple Grading and Construction Co., Inc. in the total amount of $505,700.00. If you have any questions regarding this letter of recommendation, please feel free to give me a call. We look forward to working with you and Harnett County through the construction phase of this important project. Enclosures: Certified Bid Tabulation 17 .04003/S W Letter of Recommendation SC.doc Sincerely, McGILL ASSOCIATES, P.A. ~)~ MICHAELS. APKE, P.E. Principal -Pinehurst Office 021918a HCBOC Page 41 CERTIFIED BID TABUL A T I O N SOUTH CENTRAL WATER TRAN S M I S S I O N M A I N HARNETT COUNTY, NORTH C A R O L I N A ITEM DESCRIPTION NO. Q U A N . 1 Mobilization (3.0% Maximum) 1 2 12" C-900 PVC Water Main 7 , 4 4 0 3 12" x 12" Tapping Sleeve and Valve 3 4 Connection to Existing 12" Water Line at Wir e R o a d 1 5 12-inch Gate Valve 4 6 Compact Ductile Iron Fittings 8 , 0 0 0 7 24" Diameter Steel Encasement Pipe by Bor e a n d J a c k 1 3 0 with 12" DIP Carrier Pioe 8 Coordination, Removal and Replacement of R e c y c l e d 1 Concrete Headwall 9 Gravel Drive Repair 3 5 0 10 Concrete Drive Repair 2 4 0 11 Asphalt Road Repair (NCDOT Road) 2 0 12 Sediment Wattle 2 7 13 Culvert Protection 3 2 14 Inlet Protection 1 15 Miscellaneous Concrete 1 0 16 Remove Existing Trees/Shrubs 1 17 Traffic Control 1 TOTAL BASE BID (SUM OF IT E M S 1 T O 1 7 ) ALTERNATE BID (12" DIP WA T E R M A I N ) ITEM DESCRIPTION Q U A N . NO. 12" DIP Water Main in lieu of Item No. 2 -1 2 " C - 9 0 0 P V C Al Water Main. Unit price shall be an addition t o o r a 7 , 4 4 0 deduction from the unit price provided in Ite m N o . 2 f o r 1 2 " C-900 PVC Water Main TOTAL BASE PLUS AL TE R N A T E B I D Michael S. Apke, P.E. ~M~ G W . Engineering · Planning · Finance 5 Regional Circle, Suite A Pinehurst, North Carolina 28374 910-295-3159 U N I T L S L F E A L S E A L B S L F L S L F S Y S Y E A E A E A C Y L S L S U N I T L F T e m p l e G r a d i n g & E L J , I n c . S a n f o r d C o n t r a c t o r s , C o n s t r u c t i o n C o . , I n c . I n c . L l / 1 / n g t o n , N C J a c k s o n v i l l e , N C L e m o n S p r i n g s , N C U N I T U N I T U N I T T O T A L T O T A L T O T A L P R I C E P R I C E P R I C E $ 1 2 , 5 0 0 . 0 0 $ 1 2 , 5 0 0 . 0 0 $ 1 4 , 0 0 0 . 0 0 $ 1 4 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 3 1 . 0 0 $ 2 3 0 , 6 4 0 . 0 0 $ 4 0 . 0 0 $ 2 9 7 , 6 0 0 . 0 0 $ 5 5 . 0 0 $ 4 0 9 , 2 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 1 9 , 5 0 0 . 0 0 $ 5 , 8 0 0 . 0 0 $ 1 7 , 4 0 0 . 0 0 $ 7 , 6 0 0 . 0 0 $ 2 2 , 8 0 0 . 0 0 $ 1 1 , 5 0 0 . 0 0 $ 1 1 , 5 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 1 1 , 1 0 0 . 0 0 $ 1 1 , 1 0 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 2 , 4 2 0 . 0 0 $ 9 , 6 8 0 . 0 0 $ 9 . 5 0 $ 7 6 , 0 0 0 . 0 0 $ 1 0 . 0 0 $ 8 0 , 0 0 0 . 0 0 $ 9 . 1 4 $ 7 3 , 1 2 0 . 0 0 $ 3 0 0 . 0 0 $ 3 9 , 0 0 0 . 0 0 $ 4 0 0 . 0 0 $ 5 2 , 0 0 0 . 0 0 $ 3 4 7 . 0 0 $ 4 5 , 1 1 0 . 0 0 $ 6 5 0 . 0 0 $ 6 5 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 4 , 5 6 0 . 0 0 $ 4 , 5 6 0 . 0 0 $ 1 6 . 0 0 $ 5 , 6 0 0 . 0 0 $ 2 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 7 . 7 4 $ 2 , 7 0 9 . 0 0 $ 9 6 . 0 0 $ 2 3 , 0 4 0 . 0 0 $ 8 0 . 0 0 $ 1 9 , 2 0 0 . 0 0 $ 7 0 . 0 0 $ 1 6 , 8 0 0 . 0 0 $ 9 4 . 0 0 $ 1 , 8 8 0 . 0 0 $ 1 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 7 9 . 0 0 $ 3 , 5 8 0 . 0 0 $ 3 8 . 0 0 $ 1 , 0 2 6 . 0 0 $ 1 2 5 . 0 0 $ 3 , 3 7 5 . 0 0 $ 1 4 6 . 0 0 $ 3 , 9 4 2 . 0 0 $ 2 2 . 0 0 $ 7 0 4 . 0 0 $ 2 0 0 . 0 0 $ 6 , 4 0 0 . 0 0 $ 2 2 9 . 0 0 $ 7 , 3 2 8 . 0 0 $ 7 0 0 . 0 0 $ 7 0 0 . 0 0 $ 2 5 0 . 0 0 $ 2 5 0 . 0 0 $ 2 2 9 . 0 0 $ 2 2 9 . 0 0 $ 1 5 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 3 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 2 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 7 , 9 5 0 . 0 0 $ 7 , 9 5 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 3 , 9 7 5 . 0 0 $ 3 , 9 7 5 . 0 0 $ 4 3 8 , 7 4 0 . 0 0 $ 5 4 3 , 2 2 5 . 0 0 $ 6 3 9 , 0 8 3 . 0 0 T e m p l e G r a d i n g E L J , I n c . S a n f o r d C o n t r a c t o r s U N I T U N I T U N I T P R I C E T O T A L P R I C E T O T A L P R I C E T O T A L A d d $ 6 6 , 9 6 0 . 0 0 A d d $ 5 5 , 8 0 0 . 0 0 A d d $ 4 8 , 3 6 0 . 0 0 $ 9 . 0 0 $ 7 . 5 0 $ 6 . 5 0 $ 5 0 5 , 7 0 0 . 0 0 $ 5 9 9 , 0 2 5 . 0 0 $ 6 8 7 , 4 4 3 . 0 0 T h i s i s t o c e r t i f y t h a t t h e b i d s t a b u l a t e d h e r e i n w e r e a c c o m p a n i e d b y a 5 % b i d b o n d o r c e r t i f i e d c h e c k a n d p u b l i c l y o p e n e d a n d r e a d a l o u d a t 3 : 0 0 p . m . l o c a l t i m e o n t h e 5 t h d a y o f J a n u a r y , 2 0 1 8 i n t h e H a r n e t t C o u n t y D e p a r t m e n t o f P u b l i c U t i l i t i e s T r a i n i n g R o o m B r i d g e P o i n t C i v i l T 2 C o n t r a c t i n g , I n c . G a r n e y C o n s P i k e v i l l e , N C F u q u a y V a r i n a , N C C a r y , I I U N I T U N I T U N I T T O T A L T O T A L P R I C E P R I C E P R I C E $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 8 , 5 0 0 . 0 0 s $ 4 6 . 0 0 $ 3 4 2 , 2 4 0 . 0 0 $ 6 8 . 0 0 $ 5 0 5 , 9 2 0 . 0 0 $ 7 4 . 0 0 $ $ 9 , 4 6 5 . 0 0 $ 2 8 , 3 9 5 . 0 0 $ 9 , 0 0 0 . 0 0 $ 2 7 , 0 0 0 . 0 0 $ 1 4 , 5 0 0 . 0 0 $ $ 9 , 5 0 0 . 0 0 $ 9 , 5 0 0 . 0 0 $ 8 , 5 0 0 . 0 0 $ 8 , 5 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 s $ 4 , 1 0 0 . 0 0 $ 1 6 , 4 0 0 . 0 0 $ 3 , 7 0 0 . 0 0 $ 1 4 , 8 0 0 . 0 0 $ 5 , 6 0 0 . 0 0 s $ 2 2 . 0 0 $ 1 7 6 , 0 0 0 . 0 0 $ 9 . 0 0 $ 7 2 , 0 0 0 . 0 0 $ 1 2 . 0 0 $ $ 3 8 5 0 0 $ 5 0 , 0 5 0 . 0 0 $ 4 5 0 . 0 0 $ 5 8 , 5 0 0 . 0 0 $ 6 6 3 . 0 0 $ $ 3 , 5 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 ! $ 1 2 . 0 0 $ 4 , 2 0 0 . 0 0 $ 4 0 . 0 0 $ 1 4 , 0 0 0 . 0 0 $ 2 8 . 0 0 ! $ 6 2 . 0 0 $ 1 4 , 8 8 0 . 0 0 $ 7 2 . 0 0 $ 1 7 , 2 8 0 . 0 0 $ 1 8 6 . 0 0 $ $ 3 2 . 0 0 $ 6 4 0 . 0 0 $ 4 5 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 6 7 5 . 0 0 $ $ 3 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 $ 4 5 0 . 0 0 $ 1 2 , 1 5 0 . 0 0 $ 3 5 1 . 0 0 ! $ 3 0 0 . 0 0 $ 9 , 6 0 0 . 0 0 $ 4 7 5 . 0 0 $ 1 5 , 2 0 0 . 0 0 $ 1 3 1 . 0 0 ! $ 3 0 0 . 0 0 $ 3 0 0 . 0 0 $ 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 5 8 5 . 0 0 $ 1 8 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 3 5 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 2 7 5 . 0 0 ! $ 1 , 6 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 5 , 3 0 0 . 0 0 ! $ 3 , 5 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 5 4 , 8 0 0 . 0 0 $ $ 6 9 0 , 9 0 5 . 0 0 $ 8 6 3 , 2 5 0 . 0 0 $ 9 9 5 , 6 9 • B r i d g e P o i n t C i v i l T 2 C o n t r a c t i n g G a r n e y C o n s U N I T T O T A L U N I T T O T A L U N I T P R I C E P R I C E P R I C E A d d $ 6 6 , 9 6 0 . 0 0 A d d $ 1 1 1 , 6 0 0 . 0 0 A d d ~ $ 9 . 0 0 $ 1 5 . 0 0 $ 6 . 9 3 $ 7 5 7 , 8 6 5 . 0 0 $ 9 7 4 , 8 5 0 . 0 0 $ 1 , 0 4 7 , 2 5 . , , , . . . . . . . . , , , , , , , , , , , I P f l . " t i ~ ~ ' ' • , . . . . . , f : t \ ' ) . r . , i f t ! j f l 1 t u l . , , . . , . . . , . . , , . , c f ( . . . . ~ . ! . . . - ; : ' ~ · · . . . . ' l . { 1 - ; , • . . . l ~ ~ { i f . , ; ) ~ ~ c . S , ! l i J O , ~ : · . / P & , - \ : : . a . " ° ? : • • • - : : L : : . \ ; , · - • • • J • " . : l ~ ' • t . . . , < . t . ; ~ - = a : . . " 1 . . : , , . ' • f , t 1 · t n 1 t ~ ~ . . . . . ~ ~ " ' - ~ , . , · ' ( ~ / · · c ' . : " , ' ; ~ . ~ . . • · \ . . : - < / " . . . . . . . , . . ' f i . - . . . . . r . . , . . r . , , . , , 1 . , · . . . . ; f : · ~ : " ' ; . - , · , " ' · . ' / j j ' / 1 , s 0 2 1 9 1 8 a H C B O C P a g e 4 2 Board Meeting Agenda Item Agenda Hem Lf -F MEETING DA TE: February 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Award of Construction Contract for WHIP Transmission Project REQUESTED BY: Steve Ward, HCDPU Director REQUEST: This is a formal request for the Board to approve a construction contract in the amount of $976,971.25 to Temple Grading and Construction Company from Lillington, NC. This contract consists of the construction of approximately 7,420 linear feet of 20 inch ductile iron water transmission main along Hwy 87 in the Spout Springs area of the county. This project is necessary to provide adequate water supply for the new Benhaven Elementary School being constructed in the WHIP. Attached is McGill Associates', the consulting engineers on this project, recommendation letter and certified bid tabulations for your review. This project will be funded from HCDPU's cash reserves. Please place this item on the agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\gwhee le r\AppData\Local\M icrosoft\ Wi ndows\JNet Cach e\Con te nt.O utl ook\TPTEQCL V\Award fo r the WHIP Trans misson Ma in Proj ect Age nda Reque st 2-2 -18 .docx Page I of I 021918a HCBOC Page 43 February 1, 2018 Mr. Steve Ward, Director Harnett County Depaitment of Public Utilities 700 McKinney Parkway Lillington, North Carolina 27546 Dear Mr. Ward: RE: Recommendation of Award Western Hamett Industrial Park Water Transmission Project Harnett County, North Carolina On January 5, 2018, six (6) bids were received and opened for Harnett County's Western Hamett Industrial Park Water Transmission project in the Hamett County Department of Public Utilities training room. The low base bid was submitted by Temple Grading and Construction Co., Inc. (Temple) from Lillington, North Carolina in the amount of $701,880.00. Temple also submitted pricing for nine (9) requested Alternate Bids as follows: • Additional price of $87,185.00 (Alternate Bid No. 1) to install 7,420 linea r feet of 16- inch ductile iron pipe in li eu of 16-inch C-905 PVC pipe, which is included in the base amount. • Additional price of $115,010.00 (Alternate Bid No. 2) to install 7,420 linear feet of 20- inch C -905 PVC pipe in lieu of 16-inch C-905 PVC pipe, which is included in the base amount. • Additional price of $209,615.00 (Alternate Bid No. 3) to install 7,420 linear feet of 20- inch ductile iron pipe in lieu of 16-inch C-905 PVC pipe, which is included in the base amount. • Additional price of $5,750.00 (Alternate Bid No. 4) to install one (1) 20-inch x 20-inch tapping sleeve and valve in lieu of one (1) 20-inch x 16-inch tapping sleeve and valve, which is included in the base amount. • Additional price of $50,400.00 (Alternate Bid No. 5) to install eight (8) 20-inch gate valves in lieu of eight (8) 16-inch gate valves, which are included in the base amount. • Additional price of $6,356.25 (Alternate Bid No. 6) to install 225 linear feet of 36-inch steel encasement by bore and jack with 20-inch ducti le iron pipe canier pipe in lieu of 36-inch steel encasement by bore and jack with 16-inch ductile iron pipe canier pipe, which is included in the base amount. • Additional price of $14,850.00 (Alternate Bid No. 7) to install 24-inch DR 9 HDPE by horizontal directional drill in lieu of 20-inch DR 9 HDPE by horizontal directional drill, which is included in the base amount. • Deduction price of $20,790.00 (Alternate Bid No. 8) to install 16-inch DR 18 Pusible PVC pipe by horizontal directional drill in li eu of 20-inch DR 9 HDPE by horizontal directional drill, which is included in the base amount. 5 Regional Circle, Suite A Pinehurst, North Carol ina 28374 ,,,, 910.295.3 159 I 910.295 .3647 ,, ,. " 111,gilkngmccrs ,·,,, 1 021918a HCBOC Page 44 Mr. Steve Ward Februaiy I, 2018 Page 2 • Additional price of $2,970.00 (Alternate Bid No. 9) to install 20-inch DR 18 Fusible PVC pipe by horizontal directional drill in lieu of 20-inch DR 9 HDPE by horizontal directional drill, which is included in the base amount. The submitted bids are summarized in the attached Certified Bid Tabulation. Pursuant to your request, as part of the bid evaluation process, McGill Associates asked Temple to submit written evidence establishing their qualifications to perform the work associated with this project. More specifically, we requested that Temple complete a Qualification Statement package using the Engineer's Joint Contract Documents Committee template, which includes references from previous projects of simi lar scope and size, present workload commitments, qualifications of the proposed proj ect foreman, financial s tatements to demonstrate financial capability to undertake the project, bonding information, and safety program infmmation. Temple was also asked to provide infmmation on pending or outstanding litigation, along with a history of litigation. In addition to reviewing the submitted package, McGill contacted several water distribution system owners and consulting engineers that were li sted within the Qualifications Statement to discuss Temple's past performance on similar projects. Based on ow-evaluation, we have concluded that Temple has successfull y completed projects of similar size and scope in the region, and appears to be capable of performing the work associated with this project. Temp le also maintains a valid Unlimited , Unclassified North Carolina General Contractor's license. Temple did note in their package that they had previously filed a claim against Key Constructors for a sewer project in Harnett County, and that Key Constrnctors subsequently filed a lawsuit against Harnett County to bring action to the claim. It is our understanding that a settlement was reached regarding this matter and that Temple had no contractual relationship with Harnett County on the project since they were a subcontractor to Key Constructors. Based on our email correspondence, we understand that Harnett County desires to install 20-inch ductile iron pipe with 20-inch fusible PVC pipe by horizontal directiona l drill on this project, in accordance with Alternate Bids 3, 4, 5, 6 and 9. The 20-inch ductile iron pipe provides, among other advantages, additional flow capacity, a higher pressure rating and increased tensile strength when compared to the 16-inch PVC pipe. The fusible PVC for the directional dril1 has a sma ll er outer diameter when compared to HDPE which will allo w for a reduced bore hole size, and will provide increased tensile strength. McGill Associates therefore recommends that Harnett Co unty accept Alternate Bids 3, 4 , 5, 6 and 9, and award the Western Hamett Industrial Park Water Transmission project to Temple Grading and Construction Co., Inc. in the total amount of $976 ,971.25. 021918a HCBOC Page 45 Mr. Steve Ward February I, 2018 Page 3 If you have any questions regarding this letter of reconunendation, please feel free to give me a call. We look forward to working with you and Harnett County through the construction phase of this imp01tant project. Enclosures: Ce1tified Bid Tabulation 17.04002/SW Letter of Recommendation WHIP.doc Sincerely, McGILL AS SOCIA TES, P.A. ~J-~ MICHAELS. APKE, P.E. Principal -Pinehurst Office 021918a HCBOC Page 46 CERT!IIEti1ii D 1 ' A I I U L A T 1 0 N WESTERN HARNETT INDUSTRIAL P A R K W A T E R T R A N S M I S S I O N P R O J E C T HARNETI COUNT Y , N O R T H C A R O L I N A ITEM ~Q_._ Mobb:9'ioli (l.0'4 M1xfmum) J8"' C-905 PVC W•m Mah 20"•1~T~S1-9Mc1VIN'9 1T • 12" Tappk,g $! .. ~ 111(1 V,!w l~G~i.Vttve BA S E B I D DESCRIPnoN ~-•-~)'drenl Auemtil)i Wkh vahte and IN_ ~~~lton_~ 38" D.ameler_~~-E~aM!NIIC Plpe by Sore and JKh: ""411 16 " D I P C w r l e r ~ zo• DA tHOPE bJHorltc,ntal Oirad::lnel_Dril (2t7 LF t) !0 _ _J~1avelDfw.R~-~ 11 fC«'ICl4ttOIIYeRepalr 12 IOuda4Protedlon 13 IIIHIProt.diorl 14 IS11F.nc• 15 Jt.ltc•JMOOUS ConerN 16 ISMctBlckfll 17 {Tr•ffleC«*OI TOTAL BASE eto (S U M O F I T E M S 1 T O 1 7 ) Q U A N . 7 , 4 2 0 1 , 0 0 0 2 2 , " " 1 5 , o o \ 0 3 0 0 U N I T L S , . , E A E A E A E A L B S L f L S L f S Y E A E A L F C Y C Y L S T • m p l • G r • d l f l p & C o n , u v c t l o n C d . , I n < L l f H n g t o n , N C U N I T P _ B I C E $ 1 9 . S O O . O O $ 3 9 . 7 5 $ 2 4 , 7 5 0 . 0 0 $ 8 , 4 0 0 0 0 $ 1 , I S O O . O O k . ~ o o . . . , . $ 4 0 0 . 0 0 S 7 S , 7 3 5 0 0 S 1 S . O O $ 9 0 , 0 0 $ 4 0 0 . 0 0 s e o . o o " ' ° $ 1 4 0 . 0 0 T O T A L $ 1 9 , 5 0 0 . 0 0 S l ~ . 9 4 6 . 0 0 $ 2 4 , 7 5 0 . 0 0 $ 8 , 4 0 0 . 0 0 S 6 U O O . O O S 2 t , I O O O O $ 1 4 , 0 0 0 . 0 0 $ 9 0 , 0 0 0 . 0 0 $ 7 ! 5 , 7 3 5 , 0 0 . . . . . 0 0 $ 8 , 7 5 0 . 0 0 $ 4 0 0 . 0 0 $ _ ! _ ~ . 0 0 $ 2 , 0 0 0 . 0 0 S l , 4 0 0 . 0 0 s 1 2 . o o I n . 6 0 0 . o o $ 1 , 0 0 0 0 0 f S l . 0 0 0 . 0 0 $ 7 0 1 , 8 1 0 . 0 0 AL TERNA TE BIO NO. i ( 1 6 " - D / P W A T £ R M A I N ) " T T • m p l • G r • d ; , i g DESCRIPTION ITEM ~ Al ~~~~~~·~=11~:=:;.:·~-~~-~. : ~ - ~ ~ I N N b e • n ~ o , • ITEM NO. AL TERNA TE BID NO. 21z o - C . S 0 5 P V C W A T E R M A I N / DESCRIPTION A2 ~~C~~~~::~\H'oC~~~~~;!'~-- ~ ~ = ~ = = S M l b a 1 1 1 ~ AL TERNA TE SID NO. 3 ( 2 0 ~ D I P W A T E R M A I N } DESCRIPTION ITEM NO. Al ,~~PW~~~~~11=:=~2;_!!·N:;~:;;.~: ; ~ ~ : : , , l f 1 d M 1 1 1 ~ ° ' I llfM NO. AL TERNA TE BID NO, 4 (2tr ;r 2 0 - T A P P I N G S L E E V E A N O V A L V E . 1 _ DESCRIPTION 1 20" 1 20"T•~ Sl,w. tfl(iVMY• l!Ll!u.!!ftam No. 3 -20·1 1 & · T ~ S 1 e f ' Y 9 n v . i , ; . U n i e p r k ; e A4 th•IIN,11~0,1~u,•rip,icapooddt d W l l t • m N o 3 1 o r 2 0 " 1 1 & · T ~ S l - 1ndV•tw 11™ _!IQ,_ ALTERNATE BID NO. 5 ( 2 0 ~ G A T E V A L V E S / DESCRIPTION A5 1:~r:it~~-::r~it!mNo~S~~ ~::~::~= Unllp!'l c : 4 1 h • l 1 N t n ~ O f l ~ Q U A N , U N I T 7 , 4 2 0 l F Q U A N . U N I T 7 , 4 2 ( l L F Q U A N . U N J T 7 , 4 2 0 L F Q U A N . U M T . . . O U A N . U M T E A AL TERNA TE BID NO. S (36" OJA. STEEL ENCASEMEN T P I P E B Y B O R E A N D J A C K W 1 T H 2 0 - D I P C A R R I E R P I P E ) llfM NO. DESCRIPTION Q U A N . Jr O.m.ia, SIH1 Enc1s.m.nt ~ ti\' 6<,re Md Jeck~ 20" O I P C a m • r p t p o ! D . . l l t l l . . 2 1 " - m N o 8 . 3 e · A6 (~~;.•:,.~~:::=~J::=~"~~.c ~ m ; = 1 : - ~ . : : : 1 r 1 1 D 1 ~ = - / 2 2 S Md ;,,;i wilh 1e· DtP Catrt.< Plot ITEM ~ AL TERNA TE BID NO. 1 (24• HDPE B ' I ' H O R J Z O N T A L D I H E C T T O N O R J ~ J d DESCRll7TION 14" DR I HDPf by Horll.on1,1 DtKtonll Ottl (297 LF t) .l!l.1il l u l 1 1 , m N o . 9 . 2 0 " O R t H O P E b y H o r i l o n t a l Al 1Dr•C1ion110IIIQQ7LF1) Unrtpric;/11Nllbtan~o,1~t M u n l l p n c e p O V ' d 9 d t r l l t e m No. 9 fOf 20~ DR I HOPE byHlw:Ol\111 Oit.«lonal Odlli(297 LF 1 1 ITEM _!IQ,_ AL TERNA TE BID NO. 8 ns· FUSIBLE P V C B Y H O R I Z O N T A L D I R E C T I O N D R I L L ) DESCRl17TION 1'-DR 11 fusit1$a PVC Pip, by Horizontal Di'K110nal Oril (207 L F 1 ~ i r l . J h . J t . 2 1 1 1 : • m N o ~ - 2 0 " D R I H O P E Al lt,yHoriJOtltalOlrecton./Onl(21l7lF1) Unlll)ric4'1h• D b a 1 1 n ~ o r o 1 ~ t h • l l f l • p , l e e p!"ow:!N In hM No. ~ lor zo• OR I HOPE bJ Hoflzont.l OiritelO l \ a l O r l l ( 2 1 7 L F 1 ) ITEM N.Q.. AL TfRNATE BID NO. 1 (2D~ FUSIBLE P V C B Y H O R I Z O N T A L D I R E c n O N D R I L L ) DESCRIPTION 2:0" DR 1t Fuslblt PVC Pl,. by Hol'ltOMal OlracilOl\.a OiM Qt7 L f ' i J l n . . l ! . U . 2 l l t e r n N o 9 . 2 0 " D R t H O P E Al [bJHoriZontal0irecikln.llDlll(297LFt)Unilpr'a•h•IIIN 1 n ~ o , . ~ 1 t 1 4 1 u t * p r i c • pr!Wtdld ~ 11.mNo. 9 ,0., 20" DR 9 HOPE by/iol\zonta1Dlfee1io n l l D r t l ( 2 1 7 l F t ) Q U A N . Q U A N Q U A N . U N I T l F U N I T L S U N I T L S U N I T L S M c G i l l (ntlnterln1·Pb111tlrt1•fln,rtc:a SRirg/o,ia/Clrclr,$41/frA ~il,mt,NorthC,,ro/fMl11J14 9JO-l1S-3JS9 ASS O C I A T E S U N I T P R I C E A d d . $ 1 1 . 7 5 T O T A L $ $ 7 , 1 9 5 . 0 0 T • m _ p _ ! ~ - G ~ ~ i _ n g _ U N I T P R I C E A d d 1 1 _ S _ ~ T O T A L $ 1 1 5 , 0 1 0 . 0 0 T 1 1 m p / • G r • d / t t g U N I T P R I C E M d 1 2 6 2 5 T O T A L $ 2 0 9 , e l S . O O T ~ m p l • G r • d f n g U N I T P R I C E . . . $ 5 . 1 5 0 0 0 T O T A L S S 7 S O O O T • m p , - G r • d l n g U N I T P R I C E . . . ~ , _ 3 0 0 T O T A . L $ ~ , 4 0 0 . 0 0 T M n p f • G r • d i n g U N I T P R I C E . . . . l 2 1 J . 2 S T O T A L . . , . . . , . T • m p l • G , • d f n g U N I T P R I C E A d d $ 1 4 , I I S O O O T O T A L $ 1 4 1 , 8 5 0 0 0 T • m p / • G r • d i n g U N I T P R I C E T O T A l O o t d u d $ 2 0 7 9 0 0 0 $ 2 0 , 7 9 0 . 0 0 . . . T a m p l t ! G r • d l n g U N I T P R I C E $ 2 0 7 0 0 0 T O T A L $ 2 , 9 7 0 0 0 ' S , n f o r d C a n t r • c t o n . I n c . L , m o n S p r i n g , , N C U N I T P R I C E S 2 S , O O O O O S 5 4 . 1 0 S 2 U O O . O O $ 7 , 1 2 0 . 0 0 $ 8 , 5 2 0 ~ 1 5 , 4 0 0 . 0 0 s t . 4 5 $ 4 2 4 . 0 0 s 1 2 u e o . o o S 7 . 5 0 $ 5 7 . 0 0 $ 2 2 0 . 0 0 - ~ . . . ' . . ~ $ 3 2 1 U 0 , 0 0 S 2 0 . 0 0 T O T A L $ 2 5 , 0 0 0 . 0 0 S - 4 0 1 , 4 2 . 2 . 0 0 $ 2 0 , 3 0 0 . 0 0 $ 7 , 1 2 0 . 0 0 S e t , 1 e o . o o $ 3 2 , I M O . O O _ S ? ! · ~ ~ o o · ~ ~ . 0 0 s 1 2 u a o . o o S J 0 0 . 0 0 $ 4 , 2 7 5 . 0 0 ! ! _ 2 0 . 0 0 ~ : ~ $ 1 , J 0 & . 0 0 $ 2 , 0 5 0 . 0 0 s e . 0 0 0 . 0 0 1 1 1 . : . 1 0 0 0 0 I 1 1 1 . 1 0 0 . 0 0 $ 8 & 1 , 1 5 5 , 0 0 S • n f o r d C o n t r • e t o n U N I T P R I C E A d d 1 7 . 3 0 T O T A L l ~ f l f O ( X • _ f . J , e n _ ( ? ! 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O O $ 1 5 , 0 0 0 . 0 0 s a . o o o o o $ 1 0 , 0 0 0 0 0 s e . 0 0 0 0 0 1 1 2 . 0 0 ' 5 0 0 . 0 0 S I S 0 , 0 0 0 . 0 0 s s o . o o $ 1 0 0 . 0 0 _ g _ ~ ~ _ s _ ~ ~ $ 3 0 0 $ 3 0 0 0 0 ' 2 0 . 0 0 n . s o o . o o T O T A L S 2 _ 4 , ~ : 0 0 $ 3 3 ) . $ 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 H . 0 0 0 . 0 0 $ 8 0 , 0 0 0 . 0 0 U f . 0 0 0 . 0 0 $ 9 6 , 0 0 0 . 0 0 $ 1 1 2 , 5 0 0 . 0 0 $ 1 5 0 . 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 S 7 , S 0 0 . 0 0 $ 2 5 0 . 0 0 1 3 , 1 5 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 8 8 1 , 0 0 0 . 0 0 U N I T P R I C E A d d S 1 S O O U N I T P R I C E A d d _ $ 1 9 0 0 U N r T P R I C E . . . S : l 1 0 0 U N I T P R I C E E L J , l n e . E L " : ! ! _ I n c , E l . J , / r , c . E L J , I n c . . T O T A L 1 1 1 1 , 3 0 0 0 0 T O T A L . $ 1 . 0 . 9 9 0 . 0 0 T O T A L 1 2 3 0 , 0 2 0 . 0 0 T O T A L . . . $ 1 0 , 5 4 5 0 0 S I O 5 4 5 0 0 I A O d s e . 0 0 0 0 0 s a 0 0 0 0 0 ' T S • r , f o r d C o n t r • c t o n U N I T ~ " " " $ 8 . 0 3 5 . 0 0 T O T A L $ 4 1 , 2 8 0 . 0 0 S • n f o r d C o n t r • c t a n U N I T P R I C E . . . . ' 2 1 . 0 0 T O T A L S U 2 5 . 0 0 S • t t l o r d C o n t r • c t o r # U N I T P R J C E " " " $ 3 1 , t O O . O O T O T A L $ 3 1 , 9 0 0 . 0 0 S . n f o r d C o n t r • e t o t • U N I T P R I C E ~ 1 2 8 5 1 $ 0 0 T O T A l $ 2 9 . 5 1 5 0 0 S • n l o r d C o n t r • c t a n U N I T _ e f l 1 g ° " " " ' s n o o o T O T A L - S 1 J O O O U N I T l f ' M E U . I n ~ . A d d $ 5 , 0 0 0 . 0 0 U N I T f f i l C : f . . . . $ 5 0 0 0 U N I T P R I C E . . . . " ' ' ° " " U N I T M I C £ f l J , l n c . . E L . J , l n ~ . E L J , I n c D a < M : t $ 7 0 0 0 0 0 0 U N I T P R I C £ E L J , f , i , : . D e d u c t 1 1 0 0 0 0 0 0 T O T A L $ 4 0 , 0 0 0 . 0 0 T O T A L $ 1 1 . 2 ~ - 0 0 T O T A L $ 5 0 , 0 0 0 0 0 t O T A L $ 7 0 . 0 0 0 0 0 T O T A L $ 7 0 , 0 0 0 0 0 " T G • m • r C o n $ l r u c t l o n C • r y , N C U N I T P R I C E . ! ~ ~ · ~ . . . : 0 0 S 5 9 . 0 0 $ l l . O O O . O O $ 1 2 , 3 0 0 . 0 0 S l , t o O O C $ 1 , 0 0 0 . 0 0 $ 1 0 . 0 0 S t : 2 3 . 0 0 $ 1 2 2 . 0 0 0 . 0 0 $ 2 1 . 0 0 $ 1 3 2 . 0 0 $ 4 1 0 . 0 0 $ 4 1 0 . 0 0 . . , , S U 3 . 0 0 $ 3 4 . 0 0 $ 8 , D O O O O T O T A L S ~ , 0 0 0 _ 0 0 1 4 3 1 . 1 8 0 . 0 0 S l l . 0 0 0 . 0 0 $ 1 2 . J O O . O O $ 1 1 , 2 0 0 . 0 0 $ 4 1 , 0 0 0 . 0 0 $ 9 0 , 0 0 0 . 0 0 $ 1 4 0 , 1 7 5 . 0 0 $ 1 2 2 , 0 0 0 . 0 0 $ 1 , 1 2 0 . 0 0 S , , , 0 0 . 0 0 $ 4 1 0 . 0 0 5 6 . 1 5 0 0 0 s u o o o o 1 1 . , , 0 . 0 0 S 1 0 . 2 0 0 . o o $ 8 , 0 0 0 . 0 0 $ 9 9 8 , 7 6 5 . 0 0 G • r n • Y C o n s t n J e t l o n U N I T P f U C £ - . ! ~ ~ ~ T O T A L H 9 . f 1 3 . 8 0 G • m 1 1 x _ C o n s t n J d l a n U N I T P A I C E . . . . S ! ~ T O T A L 1 1 1 9 . 0 9 1 . 0 0 G • r n ; ; C o n s t r u c t / a n U N I T P R I C E - - ; ; . ; - ' 2 2 7 0 T O T A L 1 1 6 8 , 4 3 4 . 0 0 ! ' ! ! ! . . . 1 ! ! 1 ' C o n s t r u c t i o n U N I T P R I C E . . . $ 1 0 , & 5 9 0 0 T O T A L $ 1 0 , 8 5 9 . 0 0 G i r M r C o n ~ t ~ l o n U N I T P R I C E . . . . s e : . ~ ~ T O T A L $ 4 8 , 1 3 8 . 0 0 G • r n • r C a n s t r u e t l O I T U N r T P R I C E . . . . $ 1 3 3 1 T O T A L $ 1 , 9 9 4 . 7 5 G • r n • y C o n s t r u c t / a n U N I T P A I C E . . . . $ 2 4 . 0 ! 3 0 8 T O T A L $ 2 4 , o l l l . 0 8 G • m • y C o n s t r u c t i o n U N I T P R I C E O o t d i . c t S 1 l l l 2 1 . S 5 T O T A L • S l l , 3 2 1 . 5 5 G • m • y C a n s t , u e t l o n U N I T . f f l ! ~ O l d u c t U I S 3 . 5 5 T O T A L , $ 8 6 3 . S S T h i s i s t o c e r t i r y t h a t t h e b i d s t a b u l a t e d h e r e i n w e r e a c c o m p a n i e d b y a 5 % b i d b o n d o r c e r t i f i e d c h e c k a n d p u b l i c l y o p e n e d a n d r e a d a l o u d a t 2 : 0 0 p . m . l o c a l t i m e o n t h e 5 t h d a y o f J a n u a r y . 2 0 1 8 i n t h e H a r n e t t C o u n t y D e p a r t m e n t o f P u b l i c U t i l i t i e s T r a i n i n g R o o m " T " T " l " " " T 2 e o m , , e t i r , g , I n c . F u q u • y V • r l l u , N C U N I T P R I C E S 2 C > ~ : . _ ~ $ 1 4 . 0 0 $ 2 7 , 0 0 0 . 0 0 $ 1 0 . 0 0 0 . 0 0 5 1 0 , 1 0 0 . 0 0 $ 7 , $ 0 0 0 0 . . 0 0 . . . . . . $ 1 5 0 . 0 0 0 . 0 0 S 7 S . O O 1 1 1 5 . 0 0 $ 7 S O . O O S 3 S O . O O 1 1 0 . 0 0 $ 3 5 0 . 0 0 " " · ' ° T O T A L _ s 2 0 . ~ ~ . o o s s - t . o e o . o o $ 2 7 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 S t U 0 0 . 0 0 $ 4 5 , 0 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 1 0 8 . 0 0 0 . 0 0 $ 1 5 0 , 0 0 0 . 0 0 S . J , O C X ) . 0 0 S U 2 5 . 0 0 1 7 5 0 . 0 0 ~ 2 5 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 S I i . ~ - ~ S 8 0 . o o o . o o J $ 6 0 , 0 0 0 . 0 0 $ 1 . 1 5 ' , 1 0 5 . 0 0 1 2 C o n t r • c t f n g U N I T P A I C E A d d S , , . 0 0 T O T A L $ 1 1 5 , 5 0 0 . 0 0 1 2 C a n t n , c t l n . i . . _ U N I T P R I C E - - ; ; ; ; ; - n , o o T O T A L $ 1 1 5 , 5 0 0 . 0 0 T 2 C o n t r • c t i 1 1 9 U N I T ~ - = T O T A L S 2 J 7 . 1 2 0 . 0 0 T 2 C o n t r • c t l n g U N I T P R I C E . . . $ 8 , 0 0 0 . 0 0 T O T A L $ 8 , 0 0 0 0 0 T Z C o 1 1 t n e t l n . i . . _ U N I T P R I C E T O T A L S A , 8 0 0 0 0 1 $ 3 1 , 4 0 0 . 0 0 1 2 C o n t r • c t l n g U N I T P R I C £ - s e s o o T O T A L S 1 4 , 6 2 5 0 0 ' 1 2 C o i t t u c t i n . 9 _ U N I T P R I C E T O T A L A d < f $ 4 S , O O O O O $ 4 5 , 0 0 0 0 0 T Z C o n t r • c t l n g U N I T P R I C E " " ' " " $ 7 0 0 0 0 . 0 0 T O T A L 4 7 0 , 0 0 0 0 0 T 2 C o n t r . c t l n g U N I T P R I C E ° " ' " " s , e . 0 0 0 0 0 T O T A L - $ 1 & . 0 0 0 0 0 B r l d p P o l m C i v i l P l b v l l l • , N C U N I T P F U C E U 0 . 0 0 0 . 0 0 m . o o $ 2 5 , 2 3 0 . 0 0 s u e o . o o S U , 4 2 0 . ~ $ 1 0 , 1 0 0 0 0 $ 2 2 0 0 $ 5 3 0 . 0 0 $ 1 1 5 , 0 0 0 . 0 0 $ 2 0 . 0 0 " ' · ' ° $ 4 , 5 0 0 . 0 0 $ 3 0 0 . 0 0 5 ' . 0 0 S 1 I O . O O 1 1 5 . 0 0 $ 1 5 , 0 0 0 0 0 T O T A L $ 3 0 , 0 0 0 . 0 0 $ 5 7 1 , 3 4 0 . 0 0 $ 2 5 , 2 3 0 . 0 0 $ 9 . f f 0 . 0 0 1 1 1 6 . ~ . 0 0 s e o . & o o . o o $ 1 7 1 , 0 0 0 . 0 0 1 1 1 9 , . 2 5 0 . 0 0 $ 1 7 5 , 0 0 0 . 0 0 . . . . . 0 0 ~ ! ? . ~ ~ ~ - ~ ~ S 4 . ~ . o _ o $ 2 , 0 0 0 . 0 0 $ 1 , 1 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 _ S . . ! _ 5 _ , _ 0 0 0 . 0 0 $ 1 , 3 2 0 , 2 6 5 . 0 0 _ B r l d f ! • P o l n t U N I T P R I C E . . . . , $ 1 4 7 5 U N I T P R I C E . . . ! 1 5 0 0 U N I T P R I C E . . . , , . . , , U N I T P R I C E . . . T O T A L l t 0 9 , 4 4 5 . 0 0 B r l d ! _ • P o l n t T O T A L 1 1 1 1 , 3 0 0 . 0 0 B r l " ! _ • P a i n t T O T A L $ 2 1 3 , 1 1 5 . 0 0 B r l ! f 2 . 1 1 P a / n t T O T A L S 7 , 2 & 0 . ( I O $ 7 . 2 0 0 0 0 B r i d g t 1 P o i n t U N I T P R I C E . . . S S , 0 1 0 . 0 0 T O T A L S A 7 , 2 I O . O O J h l d g • P o l n t U N I T P R I C E . . . S 1 8 S O T O T A L S 4 , 1 6 2 S O B d d g 1 1 P o i n t U N I T ~ M d $ S f 0 0 0 0 0 T O T A L 1 5 1 0 0 0 0 0 S r l d 1 J t ! A n n t U N I T _ p _ R I J : ; ~ " " " " ' 1 1 , 4 0 0 0 0 T O T A L . . $ 1 , 4 0 0 0 0 B r l d g • P o l n t U N I T f _ f i l g , " " ' " " $ 3 , 0 0 0 0 0 T O T A L - S 3 0 0 0 0 0 . . , . . , G o t . . . , , , . , , , , , , , # , . , , , • • • • . . l G / . ! H a , , . • , , , , , ' , \ ~ • . . . . . . . . " , ~ } · · , • ' ~ . · . ~ i t ' < t o J A , ' · · : . . - , l ~ . ' < > . " . ~ ~ : c : t , : t ~ \ . , . , : ~ ; J J \ , ' ( > 1 4 ; \ . · " c - > . i ' > 1 . - \ - \ i i , ~ ~ • , , , , : , , ; ; : H l l : ~ 1 i • ' ~ . . 0 2 1 9 1 8 a H C B O C P a g e 4 7 Agenda Item __ J.(_.__-__,{z __ Board Meeting Agenda Item :vtEETING DATE: February 19, 2018 TO: HARNETT COU TY BOARD OF COMM ISSIO NERS SUBJECT: Revised Clinical Patient Fee ~ligibility and Bad Debt-Write Off Policy REQUESTED BY: John R.ousc, ealth Director \._ REQUEST: At the January 25, 2018 meeting. the Board of I lealth approved a re\'ision to the Clinical Patient Fees, Eligibil it y a nd Bad Debt-Write Off Policy. The page and section is attached for review. Thank you fo r your consideratio n in this matter. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: l hclik2\hthsharc\admin Fiksharc 1-E:-..ccl \BOII P:\I 1·1.1: l'\!C:-LW Fl I S-BOC Rcquc~ts'BOC Form~ I agcndaform20 I &.doC'\ Page I of I 021918a HCBOC Page 48 Page 7 c. If client is unable to pay full amount of bill for that day" s service, prepare '·Payment Agreement Form·· for clients to sign. Scan agreements into Patagonia under '·Billing Bin ... d. Label will be kept on each client in a notebook and the encounter forms shall be matched back to the label sheet to ensure all encounter forms are accounted for. e. If encounter forms are not accounted for follow-up with supervisor of that clinic. (A duplicate encounter form may need to be created if original is not found). f. Mail statement of account to client sixty (60) days after visit and monthly thereafter until written off or collected through Debt Set-off. g. After 3 months; mail ·'payment agreement form'· to client to select payment option(s), if client has not signed .. payment agreement fom1·· or if c lient has already made a se lection send a copy of ''payment agreement form " on file to the cl ient along with statement of balance from accounting system. h. Mail past due notice to client sixty (60) days after the .. paym ent agreement fonn ' has been mailed . Changing to: Patient 'itatcmen ts contam a message reminding the patient if the) have signed a pa) mcnt agreement form to please make a pa) mcnt as soon as p )ss,bk 1. Inform patient of balance due at t ime of service and a. Next telephone call. (if applicable or time allows) V. Agi ng Patient Acco unts (Bad Debt Write-Offs) a. Aging of account is an accounting procedure to periodically provide an update and realistic value for accounts receivable. Accounts will be aged every 2 years or annually. if deemed by Health Director or Designee and written off as .. uncollectible .. only after two (2) years following the date of last service and no effort to pay has been made by patient. Unless. approval by Board of Health and /or Board of Commissioners to delay write-offs. b. Two years after the initial visit balance and payment ha s not been rendered , and client has been sent to Debt Set-off program and has not been in for service any balance remaining under $50 after two years will be written-off. Balance will be reinstated once client returns for service. Balances over $50 follow Debt-Set Off Policy, unle ss unable to collect from Debt-Set Off. c. As long as a balance remains , the client is to be informed of the cunent balance. 021918a HCBOC Page 49 Board Meeting Agenda Item MEETING DATE: February 19, 2018 TO: HARNE TT COUNTY BOARD OF COMMISSIONERS SUBJECT: Acceptance of LST A Evergreen Conference Scholarship REQUESTED BY: Harnett County Public Library REQUEST: The Hamett County Public Library respectfully requests to accept the LST A grant in the amount of $1700. This scholarship grant was awarded to Mary Atkinson, cataloger for the Library, for the 2018 Evergreen International Conference in St. Charles, Missouri. Mary will have the opportunity to network with other system users while expanding her knowledge of specific features in our system. This is a reimbursement grant with no match required. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P:\BOC\agcndaform20 18.docx Page I o f I 021918a HCBOC Page 50 Board Meeting Agenda Item MEETING DATE: February 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Acceptance of LST A Evergreen Conference Scholarship REQUESTED BY: Harnett County Public Library REQUEST: The Harnett County Public Library respectfully requests to accept the LST A grant in the amount of $1700. This scholarship grant was awarded to Mary Atkinson, cataloger for the Library, for the 2018 Evergreen International Conference in St. Charles, Missouri. Mary will have the opportunity to network with other system users while expanding her knowledge of specific features in our system. This is a reimbursement grant with no match required. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P:\BOC\agendaform201 8.docx Page I of J 021918a HCBOC Page 51 GRANT AGREEMENT LSTA 2017-2018 Evergreen Conference Scholarship # 5900 This is an agreement by and between Hamett County Public Library, hereinafter referred to as "the Library," and the State Library of North Carolina, Department ofNatural and Cultural Resources, hereinafter referred to as the "State Library." Institution and/or Library Name: HARNETT COUNTY PUBLIC LIBRARY Mailing address: PO Box 1149 City, State, ZIP: Lillington, NC 27546 Project manager name/title: Angela McCauley Project manager telephone: 910-893-3446 Project manager email: amccauley@hamett.org DUNS number: 159665603 Federal Employer Identification Number: 56-6000306-J Indirect cost rate for this award: 0% Library fiscal year ending date: June 30 Federal Award Identification Information required by 2 CFR 200.331 Federal Award ID number: LS-00-17-0034-17 Federal Award Date: January 18, 2017 Grant Award Period Start and End Date: July 1, 2017-June 30, 2018 Amount of Federal Funds Obligated by this Action: $1,700.00 Federal Award Project Description as required by FFATA: LSTA State Grants Contact information for awarding official: Tanya Prokrym, Interim Federal Programs Consultant, State Library of North Carolina, 4640 Mail Service Center, Raleigh, NC, 27699-4600, 919-807-7415, tanya.prokrym@ncdcr.gov. CFDA Name I Number: LST A State Grants/ 45.310 This award is not R&D. The State Library has agreed to fund this grant with federal Library Services and Technology Act (LST A) funds to be disbursed through North Carolina Accounting System accounting fund 460 I 1495410145. IN CONSIDERATION OF RECEIVING THE ABOVE REFERENCED GRANT FUNDING, THE LIBRARY HEREBY AGREES TO: 1. Accept and administer an LST A grant from the State Library in the amount of$1,700.00 for costs associated with the project represented in the Library's grant application, grant award letter, and any amendments thereto. 2. Abide by all Grant Provisions as certified in this document and the grant application; including any certifications submitted with this grant agreement such as Children's Internet Protection Act (CfPA) Compliance and Certification Regarding Debarment and Suspension; Lobbying; Federal Debt Status; Nondiscrimination. 20 l 7-2018 LSTA Evergreen Scholarship Grant Agreement page I of5 021918a HCBOC Page 52 3. Regularly inform the State Library on the progress of project activities as defined in the grant application. -L Encumber and expend project funds (grant and matching) • only upon or after the effective date of this grant agreement and before its tennination; • in accordance with the project budget as submitted with the project application, or as modified in the grant award letter, or as amended and approved by the State Library; and • in accordance with all applicable local, state and federal laws and regulations. 5. Expend project funds in a manner that ensures free and open competition. 6. Submit grant reimbursement requests with appropriate documentation of eligible project expenditures (grant and matching) as defined in the grant application, at least quarterly. 7. Complete all expenditures (grant and matching) by June 30, 2018, or by the termination date of this agreement as amended by mutual consent. 8. On or before July 31, 2018, submit a single request for reimbursement. 9. If eligible, the Library and all subgrantees shall: (a) ask the North Carolina Department of Revenue for a refund of all sales and use taxes paid by them in the perfonnance of this Contract, pursuant to N.C.G.S. 105-164. 14; and (b) exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports. 10. Acknowledge the Institute of Museum and Library Services in all related publications and activities in conjunction with the use of grant funds as follows: "This publication/activity/program/etc. was supported by grant funds from the Institute of Museum and Library Services under the provisions of the federal Library Services and Technology Act as administered by the State Library of North Carol ina, a division of the Department of Natural and Cultural Resources (IMLS grant number LS- 00-17-0034-17)." Submit a copy of any publications or materials produced under the grant to the State Library. I I. Provide library services resulting from the grant to all members of the community served, in compliance with all Federal statutes relating to non-discrimination on the basis of race, color, national origin, sex, handicap, or age. 12. Request prior written approval from the State Library for any subcontracting or assignment to any subgrantee or assignee. Neither the Library nor any subgrantee or assignee is relieved of the duties and responsibilities of this agreement. Subgrantees and assignees agree to abide by the terms of this agreement and must provide all information necessary for the Library to comply with the terms of this agreement. 13. Only approved, awarded expenditures are allowable; any funds not expended as defined in the grant application will be repurposed by the State Library upon termination of this agreement. 14. Submit a final report to the State Library by July 31, 2018, containing information required by the funder. I 5. Certify upon completion of the grant that grant funds were received, used, and expended for the purposes for which they were granted. 16. Maintain adequate financial records to ensure complete reporting, and retain programmatic, financial, and audit records relating to the grant for a minimum of three years from the due date of the final grant report at the end of the Five Year Plan, or until all audit exceptions have been resolved, 2017-2018 LSTA Evergreen Scholarship Grant Agreement page 2 of5 021918a HCBOC Page 53 whichever is longer. Provide access upon request to the Department of Natural and Cultural Resources, Office of the State Auditor, Institute of Museum and Library Services and the Comptroller General or their designees, to all records and documents related to the award, including audit work papers in possession of any auditor of the Library. 17. Ensure that grant funds are audited in compliance with state and federal audit requirements for local governments and public authorities, institutions of higher education, and non-profit organizations. and, as applicable, according to the standards of2 CFR 200, Subpart F -Audit Requirements, as supplied by the Executive Office of the President, Office of Management and Budget, Washington, DC. 18. Comply with the requirements of North Carolina General Statute 143C-6-23: "State grant funds: administration; oversight and reporting requirements" and the corresponding rules of North Carolina Administrative Code, Title 9, Subchapter 03M, "Uniform Administration of State Grants," including submission of required financial reports within six months (or nine months for $500,000 threshold) of the end of the Library's fiscal year(s) in which grant funds are received. 19. The State Auditor and the using agency's internal auditors shall have access to persons and records as a result ofall contracts or grants entered into by State agencies or political subdivisions in accordance with General Statute 147-64.7 and Session Law 2010-194, Section 21 (i.e., the State Auditors and internal auditors may audit the records of the contractor during and after the term of the contract to verify accounts and data affecting fees or performance). 20. File with the State Library a copy of the Library's policy addressing conflicts of interest that may arise involving the Library's management employees and members of its board of directors, commissions, or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Library's employees or members of its board, commissions, or other governing body, from the Library's disbursing of grant funds and local matching funds and shall include actions to be taken by the Library or the individual, or both, to avoid conflicts of interest and the appearance of impropriety. (N.C.G.S. 143C-6-23(b)). The policy shall be filed before the State Library may disburse the grant funds, unless the Library is covered by the provisions ofN.C.G.S. 160A-479. J 1 and 14-234. 21. File with the State Library the Library's sworn written statement completed by the Library's board of directors or other governing body stating that, pursuant to N.C.G.S. 143C-6-23(c), the Library does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the federal, State, or local level. The policy shall be filed before the State Library may disburse the grant funds, unless the Library is covered by the provisions of G.S. J 60A-479. I 1 and 14-234. THE ST ATE LIBRARY AGREES TO: I. Award LST A grant funds to the Library in the amount and under the terms and conditions stated above, subject to the availability of funds. 2. Pay LST A grant funds upon receipt of reimbursement requests for approved, awarded expenditures submitted quarterly by the Library. Pay by June 30, 2018, all approved requests received on or before April 15 , 2018, and by August 31, 2018, all approved requests received by July 15, 2018. 3. Assist the Library as appropriate and necessary with the implementation of this project. Provide monitoring and oversight through a combination of periodic emails, calls, visits, and review of reimbursement requests and reports. 20 17-20 18 LSTA Evergreen Scholarship Grant Agreement page 3 of 5 021918a HCBOC Page 54 4. Report on this project to the federal funding agency, the Institute of Museum and Library Services. and the North Carolina Office of State Budget and Management in accordance with all applicable federal and state requirements . THIS AGREEMENT is in effect upon signing by all parties. It may be amended , if necessary , upon the mutual acceptance of a written amendment to this agreement signed and dated by the Library and the State Library. Such amendment(s) shall state any and/or all change(s) to be made. This agreement may be tenninated by mutual consent with 60 days' prior written notice or as otherwise provided by law. Returning signed agreements signifies accepting the grant award; awards not accepted by March 20, 2018 may be withdrawn. [Please sign in blue ink.] Date ' X Signature, Local G :entative Date Printed Name Title X Signature, Cal Shepard, State Librarian Date Return two complete sets of this agreement with original signatures in blue ink. To assure prompt receipt of your documents by the State Library, a commercial service is recommended. Mail sent via US Postal Service to the Mail Service Center (MSC) address cannot be tracked beyond receipt at the MSC and may encounter delays ; the US Postal Service will not deliver to the Jones Street address. Commercial Service Address US Postal Service Address (e.g. FedEx, UPS, or physical delivery) *Stronl(ly Recommended* LST A Grant Agreements LST A Grant Agreements Library Development Section, Suite 310 Library Development Section State Library of North Carolina State Library of North Carolina Archives & State Library Building 4640 Mail Service Center I 09 E. Jones Street Raleigh , NC 27699-4600 Raleigh, NC 27601 Attn : Jackie Haske Attn: Jackie Haske 201 7-2018 LSTA Everg reen Scho larship Grant Agreement p age 4 of5 021918a HCBOC Page 55 GRANT PROVISIONS The following state and federal provisions apply to the LSTA g rant program. Libraries awarded grants must agree to comply with these provisions. 1. Grant Agreement and Timing of Expenditures Official notification of the grant award must be received from the State Library and a grant agreement {formal agreement between the grantee and the State Library) signed by both the representatives of the library and the State Librarian before any funds may be encumbered or expended for the project. 2 . Allowable and Unallowable Costs Grantees must carry out the grant project according to the approved grant application, and all federal funds must be expended solely for the purpose for which a grant was awarded. The following costs are unallowable and may not be proposed as grant project costs: bad debts, contingencies, contributions and donations, entertainment, fines and penalties, under recovery of costs under grant agreements {excess costs from one grant agreement are not chargeable to another grant agreement). 3. Legal and Regulatory Compliance Grantees must expend grant funds in accordance with all applicable local, state, and federal laws and regulations . 4. Budget Revisions and Programmatic Changes Grantees must not deviate from the approved budget and plan for carrying out the grant project as contained in the approved grant application unless prior approval is obtained from the State Library. 5 . Records Retention Grantees must maintain adequate records to ensure complete reporting, and retain programmatic and financial records relating to the grant for a minimum of three years from the due date of the final grant report at the end of the Five Year Plan , or until all audit exceptions have been resolved, whichever is longer. 6 . Free and Open Competition Purchases made from grant funds must be carried out to ensure free and open competition to the extent possible. libraries eligible to purchase under state contract may use this option for grant purchases. 7 . Debarment & Suspension Transactions for the purposes of this grant will not knowingly be made with parties who have been debarred or suspended from receiving Federal financial assistance under Federal programs and activities (Debarment and Suspension Certification). See Excluded Parties List System at https.//www.sam.gov . 8 . Equipment Purchases and Inventory Equipment with a per unit price above $5,000 requires advance written approval from the State Library. If fair market value at the t ime of surplus or disposal exceeds $5,000, disposal must be cleared with the State Library. 9 . Publicizing & Acknowledging Funds Grantees are required to credit IMLS/LSTA in all related publications and activities in conjunction with the use of grant funds . Grantees should publicize grant-supported activities in available and appropriate media. The following statement must be used when meeting these requirements: "This publication/ activity/program was supported by grant funds from the Institute of Museum and Library Services under the provisions of the federal library Services and Technology Act as administered by the State Library of North Carolina, a division of the Department of Natural and Cultural Resources." Copies of any publications or materials produced under the grant must be submitted to the State Library. IMLS logos are available at http//www ,mis. gov/rec1p1ents/imls acknowledgement. aspx 10. Lobbying Grantees are prohibited by federal law from using grant funds to pay costs associated with lobbying Congress or the public for purposes of influencing elections, legislation, or the award of any federal funds. Grantees receiving an award of over $100,000 must file a certification regarding lobbying. 11 . Non-discrimination All library services provided as a result of federal grant funds must be available without discrimination to all members of the community served . Participation may not be denied on the basis of race , color, national origin, handicap, age, or sex. Relevant legislation includes but is not limited to the following : Title VI of the Civil Rights Act of 1964 (42 U .S.C. 2000d through 2000d-4); Title IX of the Education Amendments of 1972 (20 U.S.C. 1681-1683); Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794); The Age Discrimination Act (42 U .S.C. 6101 et. seq); 45 CFR 1110-Nondiscrimination in federally assisted programs; 45 CFR 1170 -Nondiscrimination on the basis of handicap in federally assisted programs and activities; 45 CFR 1181 -Enforcement of nondiscrimination on the basis of handicap in programs or activities conducted by the Institute of Museum and Library Services. 12. Trafficking in Persons Grantees must comply with 22 U.S.C. § 7104(9) which prohibits engaging in trafficking in persons, procuring a commercial sex act, or using forced labor. 13. Audit and Financial Reporting Requirements LSTA grants must be audited in compliance with federal and state audit requirements for local governments and public authorities, institutions of higher education, and non-profit organizations. The following source documents outline the standards and requirements: • United States Office of Management and Budget (0MB) 2 CFR 200, Subpart F -Audit Requirements • North Carolina General Statute 143C-6-23 "State grant funds: administration; oversight and reporting requirements," and the corresponding rules of North Carolina Administrative Code, Title 09, Chapter 03M, "Uniform Administration of State Grants." LEGAL REFERENCES: • 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards [address grants and cooperative agreements pertaining to institutions of higher education, states, local governments, Indian tribes, and nonprofit organizations] • 2 CFR Part 3185 -Nonprocurement debanment and suspension • 2 CFR 3186 -Reauirements for drua-free workolace 20 17-2018 LST A Grant Agreement page 5 of 5 021918a HCBOC Page 56 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION; LOBBYING; FEDERAL DEBT STATUS; AND NONDISCRIMINATION I. DEBARMENT AND SUSPENSION The grantee shall comply with 2 CFR Part 3185. The undersigned, on behalf of the grantee, certifies to the best of his or her knowledge and belief that neither the grantee nor any of its principals: (a) Are presently excluded or disqualified; (b) Have been convicted within the preceding three years of any of the offenses listed in 2 CFR section l 80.800(a) or had a civil judgment rendered against you for one of those offenses within that time period; ( c) Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR section 180.SOO(a); or (d) Have had one or more public transactions (Federal, State, or local) terminated within the preceding tmee years for cause or default. Where the grantee is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this submission. The grantee is required to communicate the requirement to comply with 2 CFR Part 180 Subpart C (Responsibilities of Participants Regarding Transactions Doing Business With Other Persons) to persons at the next lower tier with whom the grantee enters into covered transactions. 2.LOBBYING As required by Section 1352, Title 31 of the United States Code, and implemented for persons entering into a grant or cooperative agreement over $100,000, the grantee certifies to the best of his or her knowledge and belief that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into of a cooperative agreement, or the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than appropriated Federal funds have been paid or will be paid to any person (other than a regularly employed officer or employee of the grantee) for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall request, complete, and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. page 1 of2 021918a HCBOC Page 57 ______ ) 3. FEDERAL DEBT STATUS The undersigned, on behalf of the grantee, certifies to the best of his or her lmowledge and belief that the grantee is not delinquent in the repayment of any Federal debt. 4. NONDISCRIMINATION As required by the Civil Rights Act of 1964, the Rehabilitation Act of 1973, the Education Amendments of 1972, and the Age Discrimination in Employment Act of 1975, as implemented at 45 C.F.R. Part 1180.44, the undersigned, on behalf of the grantee, certifies that the grantee will comply with the following nondiscrimination statutes and their implementing regulations: (a) Title VI of the Civil Rights Act of 1964, as amended (42 U.S .C. § 2000 et seq.), which provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or otherwise be subject to discrimination under any program or activity receiving Federal financial assistance; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq.), which prohibits discrimination on the basis of disability in Federally-assisted programs; (c) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-83, 1685-86), which prohibits discrimination on the basis of sex in education programs and activities receiving Federal financial assistance; (d) The Age Discrimination in Employment Act of 1975, as amended (42 U.S.C. § 6101 et seq.), which prohibits discrimination on the basis of age in Federally-assisted programs; The undersigned further provides assurance that it will include the language of these certifications in all subawards and that all subrecipients shall certify and disclose accordingly. As the duly above certij :rantee, I hereby certify that the grantee will comply with the ----Signature of Print Name and Title of Authorized Certifying Official Date Certification Regarding Debarment and Suspension; Lobbying; etc. page 2 of2 021918a HCBOC Page 58 iiiiijii};~---. H a r nett C OUNTY Public Library www.harnett.org The Very Best Place to Start PO Box 1149 601 Main Street Ltlhngton. NC 27546 No Overdue Tax Debts' Statement Certification Statement We certify that the Harnett County Public Library does not have any overdue tax debts, as defined by N.C.G.S. 105-243. I, at the federal, State, or local level. We further understand that any person who makes a false statement in violation ofN.C.G.S. 143C-6-23(c) is punishable as provided by N.C.G.S. I 43-34(b). If there are any questions, please contact the state agency that provided your grant. If needed, you may contact the North Carolina Office of State Budget and Management at NCGrants@osbm.nc.gov or 919-807-4795. Certification and Signatures (Please sign below in blue ink.) We confirm that the foregoing certification is true, accurate, and comp! knowledge. We also acknowledge and understand that any misuse of~ the appropriate authorities for further action. Date I /;;i_1 /t! State Library of North Carolina Printed name oc uut: 01 1ut:a1 guvi:rrnm:m or in stitutional authorizing official Signature of above official Date l G .S. I 05 -243.1 defines : ''Overdue tax debt. -Any part of a tax debt that remains unpaid 90 days or more after the notice of final a~sesi ment was mJj)ed to th e tax~ay,i;r. Ill!! tenn does not include a t ax debt, however, if the taxpayer entered into an installment agreement for thcrBlldtbrnMe?d'.1.1 AA'-~1 'wWtihl YO days after the notice of fin al assessment was mailed and has not fa iled to make any payments due under the in stallment agreement." ph 910-893-3446 fax 910-893-300 . < i ----.:. 021918a HCBOC Page 59 iiiiiii!;~--i H a r nett COUNTY Public Library www.harnett.org January 23'd, 2018 The Very Best Place to Start PO 3o, 1149 601 Mam Street Lillington. \JC 27546 North Carolina Department of Cultural Resources State Library of North Carolina Library Development Section 4640 Mail Service Center Raleigh, North Carolina Re: Conflicts of Interest Policy Dear Sir or Madam: Please be advised that Harnett County's Conflicts of Interest Policy is addressed in the Harnett County Personnel Ordinance, Article 5, Section 3 as fully set forth below: Section 3. Gifts and Favors A. No official or employee shall accept any gift, favor or thing of value that may tend or could be perceived to influence that employee in the discharge of their duties. B. No official or employee shall grant, in the discharge of duties, any improper favor, service, or thing of value. Conflicts of Interest are also addressed in the Code of Ethics for the Board of Commissioners of the County of Harnett, North Carolina . A copy of the Code of Ethics is enclosed for your ready reference. Local public officers and employees are also subject to North Carolina General Statute 14-2347 which prohibits public officers and employees from benefiting from public contracts. Should you have any questions regarding this matter, please do not hesitate to contact me. Sincerely, Angela McCauley Director, Harnett County Public Library strong roo t s · new growth pil 910-893·3446 fdx. 910893-JOOi 021918a HCBOC Page 60 Code of Ethics for the Hamett County Board of Commissioners of the County of Harnett, North Carolina PREAMBLE WHEREAS, the Constitution of North Clil'Olina, Article I, Section 35, reminds us that a "frequent recurrence to the fundamental principles is absolutely necessary to preserve the blessings of liberty," and WHEREAS, a spirit of honesty and forthrightness is reflected in North Carolina's state motto, Esse quam videri, "To be rather than to seem," and WHEREAS, Section 160A-86 of the North Carolina General Statutes requires local governing boards to adopt a code of ethics, and WHEREAS, as public officials we are charged with upholding the trust of the citizens of this County, and with obeying the law. NOW THEREFORE, m recognition of our blessings and obligations as citizens of the State of North Carolina and as public officials representing the citizens of the County of Hamett, and acting pursuant to the requirements of Section l 60A-86 of the North Carolina General Statutes, we the Harnett County Board of Commissioners do hereby adopt the following General Principles and Code of Ethics lo guide the Board of Commissioners in its lawful decision- makmg. GENERAL PRINCIPLES UNDERL YlNG THE CODE OF ETHICS • The stability and proper operation of democratic representative government depend upon public confidence in the integrity of the govcmment and upon responsible exercise of the trust conferred by the people upon their elected officials • Governmental decisions and policy must be made and implemented through proper channels and process~ of governmental structure. • Board members must be able to act in a manner that maintains their integrity and mdepcndence, yet is responsive to the interests and needs of those they represent • Board members must always remain aware that at various times they play different roles : o As advocates, who strive to advance the legitimate needs of their citizens o As legislators, who ba!an~ the publtc interest and private rights in considering and enacting ordinances, orders, and resolutions Code of Ethics for the Harnett County Board of Commissionm. of the County of Harnett Page I 021918a HCBOC Page 61 o As decision-makers, who arrive at fair and impartial quasi-judicial and administrative determinations. • Board members must know how to distinguish among these roles, to determine when each role 1s appropriate, and to act accordingly. • Board members must be aware of their obligation to confirm their behavior to standards of ethical conduct that warrant the trUst of their constituents. Each official must find withm his or her own conscience the touchstone by which to determine what conduct is appropriate. CODE OF ETHICS The purpose of this Code of Ethics is to establish guidelines for ethical standards of conduct for the Hamett County Board of Commissioners and to help determine what conduct is appropriate in particular cases. It should not be considered to be a substitute for the law or for a board member's best judgment Section I. Board members should take care to obey all laws applicable to their official acilons as members of the board . Board members should be guided by the spirit as well as the letter of tbt: law in whatever they do. At the same time, board members should feel free to assert policy positions and opinions without fear of reprisal from fellow board members or citizens. To assert that a board member is behaving unethically because one disagrees with that board member on a qu~1ion of policy (and not because of the board member's behavior) is unfair, dishonest, irresponsible, and itself unethical The board shall endeavor to keep up to date, through the board 's attorney and other sources, about new or ongoing legal or ethical issues they may face in their official positions. Section 2. Board members should act with integrity and independence from improper influence as they exercise the duties of their office. Board members should use their best independent j udgment to pursue the common good as they sec it, presenting their opinions to all in a reasonable, forthright, consistent manner. They should be self-governing and not subject to improper influence, while at the same time being able to consider the opinions and ideas of o thers. At the same time, however, board members should recognize that they are part of a larger group and should act accordingly. They should respect their office and not behave in ways that reflect badly on it. They should treat other board members and the public with respect, and should honor the opinions of others even when they disagree. They should recognize that they are not generally authorized to act on behalf of the board, since the board must ta1ce official action as a body. Code of Ethics for the Hamett County Board of Commissioners o f the County of Hamett Page 2 021918a HCBOC Page 62 Section 3. Board members should avoid impropriety in the exercise of their official duties. Their official actions should be above reproach. Although opinions may vary about what behavior is inappropriate, this board considers impropriety in terms of whether a reasonable oerson who ts aware of all tbc relevant facts and circumstances surrounding the board member's action would conclude the action was inappropriate. lf a board member believes that his or her actions, while legal and ethical, may be misunderstood, the board member may seek the advice of the board's attorney and may state on the record the facts of the situation and the steps taken to resolve it. Section 4. Board members should faithfully perfonn the duti~ of their offices. They should act as especially responsible citizens whom others can trust and respect. They should set a good eumplc:: for others in the community, keeping in mind that trust and respect must continually be earned. Board members should faithfully attend and prepare for meetings. They should carefully analyze all ~rcdible infonnation properly submitted to them. They should demand full accountability from those over whom the board has authority. Boa.rd members should be willing to bear their fair share of the board's workload. To the extent appropriate, they should be willing to put the board's interests ahead of their own . Section S. Board members should conduct the affairs of the board in an open and public manner. They should comply with all applicable laws governing open meetings and public records, recognizing that doing so is an important way to be worthy of the public's trust. They should remember when they meet that they are conducting the public's business. They should also remember that local government records belong to the public and not the board members or their employees. In order to maintain strict compliance with the Jaws concerning openness, board members should make clear that an environment of transparency and candor is to be maintained at all times in their governmental unit. They should prohibit unjustified delay in fulfilling public records requests. They should take deliberate steps to make certain that any closed sessions held by the board arc lawfully conducted and that such sessions do not stray from the purposes for which they are called . (The remainder of this page left blank intentionally) Code of Ethics for the Hamett County Boill'd of Commissioners of the County of Hamett Page 3 021918a HCBOC Page 63 : ., ··: -, : . ') ~, .......... '~ I. Attest: . -·- ' :: · .... ~ Adopted tlus the~ day of Aece 01 ben 20 I 0. em, Cbamnan oard of Commissioners Code of Ethics for the Harnett County Board of Commissioners of the County of Hamett Pagc4 021918a HCBOC Page 64 Agenda Item '-f -I PROCLAMATION RECOGNIZING ROBERT E. DOBERSTEIN FOR HIS DEDICATED SERVICE TO HARNETT COUNTY AND ITS CITIZENS WHEREAS, Robert E. "Bob" Doberstein was born on September 7 , 1932, in Glendale, Wisconsin, and passed away in his home in Cameron, NC, on February 8 , 2018 at age 85; and WHEREAS, Bob's life was a life of service, both to his country and to his community, where he served in countless ways along with his wife, Carrie; and WHEREAS, Bob proudly served his country for 22 years in the United States Army Special Forces Group, serving in duty stations including Vietnam, Lebanon, Germany, Qkjnawa and Fort Bragg; and WHEREAS, upon retiring from the Army, Bob operated Doberstein Greenhouses and managed Kendale Bowling Lanes for 30 years, and during that time served as president of the N.C. Greenhouse Vegetable Growers Association and of the N .C. Farm Marketing Association; and WHEREAS, Bob was passionate about education, serving as president of the Johnsonville PTO, and on the advisory boards for the Johnsonville and Benhaven schools, and for the Central Carolina Community College Barber School; and WHEREAS, Bob provided for critical nutrition needs in Hamett County by creating the Johnsonville Meals on Wheels program and founding the Buddy Backpack Program for Hamett County in 2008, which now has three chapters in Angier, Dunn-Erwin and Western Harnett, and serves more than 800 students in Hamett County by providing them with the nutrition they need to focus on their education and their future; and WHEREAS, Bob served his community as a firefighter with Spout Springs E mergency Services where he served as president of the Board of Directors and helped grow the department from a s truggling volunteer operation in the 1970s to a financially sound department providing highly rated service to a rapidly growing community today, and in 2013 the department dedicated their emergency s ervices building in Bob's honor; and WHEREAS, Bob served on several advisory boards for Hamett County including the Hamett County Board of Equalization & Review on which he served more than 10 years, the Hamett County Board of Adjustment on which he served as an alternate member for nearly 16 years, and Industrial Facilities/Pollution Control Financing Authority on which he served for 16 years; and WHEREAS, Bob served on these boards and others with fairness and honesty, doing whatever was asked ofhjm without hesitation and making decisions based on the evidence presented, and he has earned the respect and friendship of his fellow board members and the staff who interact with those boards; and 021918a HCBOC Page 65 WHEREAS, Bob also served on numerous other community organizations, including service as president of the Johnsonville Ruritan Club, as a Johnsonville 4-H Club leader working to organize 4-H clubs in Harnett County, as a member of the Western Harnett Lions Club, as a member of the Harnett County Community Foundation, as president of the church council at Trinity Lutheran Church in Sanford, and as a member of Sustainable Sandhills and the Harnett County Community Foundation; and WHEREAS, Bob's selfless and dedicated service was acknowledged through his recognition as Cape Fear District Ruritan of the Year in 2009, and as the recipient of the Governor's Award in 2010 ; and WHEREAS, Harnett County is indebted to Bob for his many years of humble and selfless public service, and for his example as a role model for volunteerism that others should seek to emulate. NOW, THEREFORE, BE IT REOLVED that the Harnett County Board of Commissioners join with members of other organizations across Harnett County in expressing their gratitude to Robert E. "Bob" Doberstein for his tireless commitment to making Hamett County a better place, and encourages all Harnett County citizens to draw inspiration from Bob's legacy and his life by serving others and working to improve the lives of their neighbors and fellow citizens. ADOPTED this 19th day of February 2018. Gordon Springle, Chairman Board of Commissioners Scott Tripp, Chairman Board of Adjustment Alan Jarvis, Chief Carnell Robinson, Chairman Board of Equalization & Review Francis "Kay" Donner, President Buddy Backpack Program Sprout Springs Emergency Services 021918a HCBOC Page 66 Board Meeting Agenda Item Agenda Item __ 'j...,L_-_J,___~ MEETING DATE: February 19 , 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Contract to audit Hamett County Accounts REQUESTED BY: Kimberly A. Honeycutt, Finance Officer REQUEST: Request approval of the contract for the audit firm of Martin Starnes & Associates, CPA to audit the County 's accounts for the period beginning July 1, 2017 and ending June 30, 2018. The Local Government Commission requires Board approval each year. 021918a HCBOC Page 67 Harnett ~~ ..... CO U N T Y '-----'-.--~ NO R TH CARO LIN A HARNETT COUNTY PROJECT ORDINANCE OVERHILLS HIGH SCHOOL 2017 General Obligation School Bonds Agenda Item 4-J< www.harnett.org BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County. Sect ion 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. This project will consist of a New Dining Room Addition for Overhills High School. This portion of the project will be funded with 2017 General Obligation School Bond funds. The following amounts are hereby appropriated for this project: Construction $ 470,200 Contingency $ 14,106 A&E Const. Admin Fee $ 32,914 Furniture $ 13,000 Total $ 530,220 The following revenues are anticipated to be available to complete this project: 2017 General Obligation School Bonds $ 530,220 The Finance Officer is hereby directed to maintain within the Harnett County BOE Capital Project Fund, sufficient specific detailed accounting records. Funds may not be advanced from the General Fund for making payments as due. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Duly adopted this 19th day of February 2018 . ATTEST : Margaret Reg i na Wheeler, Clerk to the Board Harnett County Board of Commissioners strong roots · new growt h Gordon Springle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 68 Board Meeting Agenda Item Agenda Item J../ -~ MEETING DATE: February 19, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Land Purchase Contract REQUESTED BY: Steve Ward, Capital Projects/Public Utilities Director REQUEST: This is a formal request for the Board to approve the purchase of land located in Barbeque Township for a purchase price of $1,600 an acre pending final survey approved acreage. This property is adj acent to the Anderson Creek Landfill and will be used for buffer and further expansion of the facilities if needed. The Board previously authorized the negotiation for the purchase of this property. The Solid Waste Department will fund the purchase of this property . Please place this item on the consent agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\gwheeler\AppData\Local\M icrosoft\ W indows \lNetCache\Content. O utlook\ TPTEQCL V\Hathcock Property Purch ase Agenda Req uest.docx Page I of I 021918a HCBOC Page 69 STATE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) CONTRACT OF SALE This Contract of Sale ("Contract") is made and entered into this the 5 day of January, 2018 , by and between Knowles Hathcock Revocable Trust (hereinafter called the "Seller''), and County of Harnett (hereinafter called the "Purchaser''). Conveyance In consideration of the mutual covenants contained herein, Seller agrees to sell and convey, and Purchaser agrees to purchase and take title to, upon the terms set forth , all that tract or parcel of real estate described as follows: That lot, piece, or parcel of land situated in Harnett County, State of North Carolina, and known as 71 .2 +/-acres listed as Tax Parcel 039577 0089 in the Harnett County Assessor's Office, together with all mineral and timber rights, improvements, privileges and easements appertaining thereto (collectively the "Real Property"), and further described as follows : PIN -9596-96-437 Deed book 2559 Page 436 Purchase Price and Payment The total purchase price for the Real Property is $1,600.00 per acre with final gross sales price determined by new boundary survey results and shall be paid as follows: (a)$ 5,500.00 paid upon Purchaser's execution of this Contract as an earnest money deposit (the "Earnest Money"), to be held in escrow by American Forest Management, Inc., ("AFM") until the closing , at which time it will be credited to Purchaser, or until the earlier termination of the Contract, at which time it will be paid as provided herein. (b) $(Survey acres multiplied by $1,600 .00) minus $5,500.00, the balance of the purchase price in cash or immediately available funds at closing. Review Period (a) For a period of sixty (60) days from the Date of this Contract (as defined herein), which is the "Purchaser's Review Period ," Purchaser may elect to either purchase or not purchase the Real Property. In the event that prior to the expiration of the Purchaser's Review Period Purchaser notifies Seller in writing of its election to not purchase the Real Property, then Purchaser shall furnish Seller with all reports and studies conducted by or for Purchaser, Seller shall refund the Earnest Money to Purchaser, and, except as expressly provided to the contrary in this Contract, Seller and Purchaser shall have no further rights, duties, obligations or liabilities under this Contract. L__J PURCHASER [__] PURCHASER [__] SELLER [__] SELLER HAVE READ THIS PAGE Legal3B 06/09/10 1 021918a HCBOC Page 70 (b) In the event that Purchaser does not give notice to Seller in accordance with the provisions hereof of Purchaser's election to terminate this Contract, then Purchaser shall be deemed to have waived such right and this Contract shall continue in full force and effect. (c) Purchaser, its agents and representatives, shall have the right, from the date hereof until closing, to go on the Real Property at reasonable times to make engineering, soil report and other inspections and feasibility studies. Purchaser hereby covenants and agrees to indemnify and hold Seller harmless from any loss, liability, costs, claims, damages, demands, actions, causes of action and suits caused by the exercise of Purchaser's rights under this paragraph. Deed of Conveyance Seller shall convey fee simple title to the Real Property to Purchaser by (X) general/(_) special/ (_} non/ warranty deed, containing the disclaimer and release provisions contained in the paragraph titled "Representations/Disclaimers/ Waivers" and subject to the following exceptions to title (collectively, the "Permitted Exceptions"): (a) liens for taxes, assessments and other governmental charges which are not yet due and payable as of the closing; (b) all land use (including environmental and wetlands), building and zoning laws, regulations, codes and ordinances affecting the Real Property; (c) any rights of the United States of America, the State of North Carolina or others in the use and continuous flow of any brooks, streams or other natural water courses or water bodies within, crossing or abutting the Real Property, including, without limitation, riparian rights and navigational servitudes; (d) title to that portion of the Real Property, if any, lying below the mean high water mark of abutting tidal waters; (e) all easements, restrictive covenants, rights-of-way, licenses and other such similar encumbrances of record; (f) all existing public and private roads and streets and all railroad and utility lines, pipelines, service lines and facilities; (g) all encroachments, overlaps, boundary line disputes, shortages in area, parties in possession, cemeteries and burial grounds and other matters not of record which would be disclosed by an accurate survey or inspection of the Real Property; (h) prior reservations or conveyances of mineral rights or mineral leases of every kind and character; (i) any loss or claim due to lack of access to any portion of the Real Property; and U) any loss or claim due to any indefiniteness or uncertainty in the legal description of the Real Property. (.__] PURCHASER (.__] PURCHASER (.__] SELLER L_J SELLER HAVE READ THIS PAGE Legal 3B 06/09/10 2 021918a HCBOC Page 71 Closing The consummation of the purchase and sale transaction contemplated herein, or closing of the sale and purchase of the Real Property, shall take place on or before April 30, 2018, at a time and place designated by Purchaser. Proration and Expenses Real property taxes shall be prorated on a calendar year basis as of the closing date. Personal property taxes shall be paid by Seller unless the personal property is conveyed to Purchaser, in which case personal property taxes shall be prorated on a calendar year basis as of the closing date. Special assessments due and payable prior to closing shall be paid by Seller. Special assessments due and payable after the closing shall be paid by Purchaser, even if such assessments are known (but are not due and payable) prior to closing. Rents, if any, shall be prorated as of the closing date . Any taxes assessed by a taxing entity having authority over Real Property for rollback or deferred taxes caused by this conveyance or by any activities of Purchaser will be the sole responsibility of the Purchaser, who hereby covenants that he will pay the same. Purchaser shall pay when due (and indemnify and hold Seller harmless from) all taxes, assessments and penalties (including any which may be attributable or allocable to periods prior to the closing) resulting from any change made or caused by Purchaser in the use or classification of the Real Property after the closing. Purchaser's obligation to pay rollback or deferred taxes and assessments shall survive the closing . Seller shall pay for preparation of the deed and lien affidavit and for excise tax (revenue stamps) on the deed. Purchaser shall pay all recording costs and all costs associated with any loan obtained by Purchaser. Default In the event of default by Seller in its obligations hereunder, Purchaser shall be released from all obligations or liabilities hereunder, Seller shall return the Earnest Money to Purchaser, and Seller shall pay Purchaser's actual out-of-pocket expenses associated with this transaction up to the lesser of $5 ,000 or 1 % of the Purchase Price as Purchaser's sole remedy. In no event shall Seller be liable to Purchaser for any consequential, incidental, indirect or special damages arising out of this Contract or any breach thereof, including but not limited to loss of use, lost profits or revenue, whether or not such loss or damage is based on contract, warranty, negligence or otherwise. In the event of default by Purchaser, Purchaser shall furnish Seller with all reports and studies relating to the Real Property conducted by or for Purchaser, and Purchaser agrees that Seller shall retain the Earnest Money as liquidated damages as Seller's sole remedy. Purchaser and Seller agree that the Earnest Money is a reasonable amount for liquidated damages sustained by Seller upon default by Purchaser because of the uncertainty in ascertaining actual damages . Representations/Disclaimers/Waivers (a) Any documents, compilations, timber inventories, surveys, plans, specifications, reports and studies made available to Purchaser by Seller are provided as information only. Neither Seller nor AFM has made, does not L-J PURCHASER L-] PURCHASER L-] SELLER [_] SELLER HAVE READ THIS PAGE Legal3B 06/09/10 3 021918a HCBOC Page 72 make, and has not authorized anyone else to make any representation as to : (i) the existence or non-existence of access to or from the Real Property or any portion thereof; (ii) the number of acres in the Real Property; (iii) the volume , condition or quality of timber on the Real Property; (iv) logging conditions or feasibility; (v) the volume, condition or quality of minerals on the Real Property; (vi ) the availability of railroad, water, sewer, electrical, gas or other utility services; (vii) the environmental conditions or requirements of the Real Property; (viii) the suitability of the Real Property for any purpose; (ix) the current or projected income or expenses of the Real Property; (x) the stability of soils; (xi) the cond ition of any building structure or improvements on the Real Property; (xii) the suitability or fitness of the Real Property for any construction or developments; or, (xiii) any other matters related to the Real Property. SELLER HEREBY EXPRESSLY DISCLAIMS AND NEGATES ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND , WHETHER EXPRESS OR IMPLIED, RELATING TO THE CONDITION, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OF THE REAL PROPERTY , INCLUDING WITHOUT LIMITATION ANY WARRANTY RELATING TO THE CONDITION OF THE REAL PROPERTY, ITS SUITABILITY FOR PURCHASER'S PURPOSES OR THE STATUS OF THE PROPERTY'S MAINTENANCE OR OPERATION. SELLER DOES NOT MAKE ANY REPRESENTATIONS OR WARRANTIES THAT THE REAL PROPERTY MAY BE USED FOR ANY PURPOSE WHATSOEVER. (b) Purchaser expressly acknowledges that: (i) Seller has not made any representations or warranties whatsoever concerning the Real Property or any matters pertaining to the Real Property; and (ii) in entering into this Contract, Purchaser is not relying on any such representations or warranties. (c) Purchaser has examined and inspected or shall fully examine and inspect the Real Property and become thoroughly familiar with the title, condition, status and suitability of the Real Property . Purchaser agrees to repair any damage caused to the Real Property during its examinations and inspections and agrees to indemnify and hold Seller harmless from and against any and all loss , cost or damage caused by the actions of Purchaser, its employees, agents or contractors, in the course of conducting examinations and inspections of the Real Property. Unless Purchaser terminates this Contract by reason of any right to do so under this Contract, Purchaser is willing to and Purchaser shall purchase the Real Property and Seller shall sell the Real Property "AS IS, WHERE IS , with all faults" at the closing . (d) Purchaser, for itself and its successors and assigns, hereby waives and releases Seller from any and all contractual , statutory, common law, and/or other liabilities, obligations, claims or causes of action, known or unknown , that Purchaser or its successors and ass igns may be entitled to assert against Seller arising in who le or in part from , or relating or connected in any L___J PURCHASER L_J PURCHASER L___J SELLER L___J SELLER HAVE READ THIS PAGE Legal 3B 0 6/09/10 4 021918a HCBOC Page 73 way to, the condition of the Real Property including, but not limited to, any such liabilities, obligations, claims or causes of action based in whole or in part upon any applicable federal , state or local environmental law, rule or regulation or the environmental cond ition of the Real Property. (e) The provisions of this paragraph shall survive the closing. Casualty Loss If, prior to the closing , the value of the Real Property is materially impaired by fire, casualty, act of God or exercise of eminent domain powers , Purchaser shall have the right to terminate this Contract by giving written notice to Seller, in which case the Earnest Money shall be refunded to Purchaser and, except as expressly provided to the contrary in this Contract, Seller and Purchaser shall have no further rights , duties, obligations or liabilities under this Contract. Real Estate Commission Purchaser acknowledges that Seller is represented by American Forest Management, Inc ., ("AFM ") and confirms that adequate disclosure of such representation was provided prior to the execution hereof . If and when the sale and conveyance of the Real Property closes in accordance with the terms and provisions hereof , a real estate commission may be due to AFM , which amount shall be paid by Seller . Seller and Purchaser represent and warrant, each to the other, that, except as expressly set forth in this paragraph, no other party is entitled, as a result of the actions of Seller or Purchaser, as the case may be, to a real estate commission or other fee resulting from the execution of this Contract or the sale and conveyance herein contemplated, and Seller and Purchaser hereby indemnify and hold each other harmless from and against any and all costs, damages or expenses (including reasonable attorney's fees) incurred or paid as a result of any breach of the foregoing representation and warranty by the indemnifying party. Actions of Seller Seller agrees and covenants that upon and following the execution of this Contract and until closing of the purchase contemplated herein, Seller shall not, without the prior written consent of Purchaser, which consent shall not be unreasonably withheld , grant easements, leases, rights-of-way or servitudes, or grant or convey any portion of the Real Property, or in any way encumber the Real Property in a manner inconsistent with the rights and interests to be acquired by Purchaser. Hunti ng Lease Hunting leases (if any) covering the Real Property w i ll be terminated by Seller prior to closing, provided that the lessee of any such hunting lease will have a reasonable period of time follow ing closing to remove deer stands and other hunt club equipment from the Real Property. L_J PURCHASER L_J PURCHASER L_J SELLER L_) SELLER HAVE READ THIS PAGE Legal3B 06/09/10 5 021918a HCBOC Page 74 Time is of the essence of this Contract and whenever a date or time is set forth in this Contract, the same has been entered into and formed a part of the consideration for this Contract. Possession Possession of the Real Property shall be granted to Purchaser at the closing, subject to the paragraph hereof entitled Hunting Lease . Exchange Each party at its election, may assign its rights and obligations under this Contract in order to effectuate a like-kind exchange of property under Section 1031 of the Internal Revenue Code 1986 as amended. Each party agrees to assist and cooperate with other party in any such exchange at no additional cost , expense or liability to the party providing assistance. Purchaser and Seller further agree to execute any and all documents as are reasonably necessary in connection with any such exchange . Cooperation Each of the parties shall perform all such other acts and things and execute such other and further documents as may be necessary to carry out the intent and purpose of this Contract. Notices Any notice required or permitted to be given hereunder shall be in writing and shall be deemed properly given on a date personally delivered by messenger service, overnight courier service or telecopy (facsimile) transmission, or three (3) days after same is deposited with the United States Postal Service by registered or certified mail , postage prepaid , return receipt requested, to the parties at the following address or telecopy/facsimile numbers : If to Seller: Telecopier: _______ _ With a copy to : Telecopier: _______ _ If to Purchaser: County of Harnett. _____ _ Attn : Steve Ward , Public Utilities Director_ 700 McKinney Pkwy P.O .Box1119 [__J PURCHASER [__J PURCHASER L-] SELLER [__J SELLER HAVE READ THIS PAGE Lega l 3B 06/09/10 6 021918a HCBOC Page 75 Counterparts Lillington, North Carolina 27546_ Telecopier: _______ _ With a copy to : County of Harnett Attn: County Attorney Dwight Snow P.O. Box 238 Lillington. North Carolina 27546 Th is Contract may be executed in one or more counterparts, each of which shall be deemed an original , but all of which together shall constitute one and the same instrument. Earnest Money Purchaser and Seller authorize AFM to hold the Earnest Money in a trust account, and to disburse same in accordance with the terms of this Contract, and Purchaser and Seller hereby release AFM from all liability for such action. All moneys received shall be deposited as required by the laws and real estate rules and regulations of the state in which the real estate is located. Invalidity In the event any portion of this Contract should be held to be invalid by any court of competent jurisdiction , such holding shall not affect the remaining provisions hereof unless the court's ruling includes a determination that the principal purpose and intent of this Contract are thereby defeated. Legal Relationships The parties to this Contract execute the same solely as a Seller and a Purchaser. No partnership, joint venture or joint undertaking shall be construed from these presents , and except as herein specifically provided, neither party shall have the right to make any representation for, act on behalf of, or be liable for the debts of the other. All terms, covenants and conditions to be observed and performed by e ither of the parties hereto shall be joint and several if entered into by more than one person on behalf of such party, and a default by any one or more of such persons shall be deemed a default on the part of the party with whom said person or persons are identified. No third party is intended to be benefited by this Contract. Assignment; Successors Purchaser shall not assign its interest in this Contract without the prior written consent of Seller, which consent shall not be unreasonably withheld . The rights and obligations of the Seller and Purchaser shall inure to the benefit of and be binding upon L_J PURCHASER [_] PURCHASER L__] SELLER L_J SELLER HAVE READ THIS PAGE Legal3B 06/09/10 7 021918a HCBOC Page 76 their respective estates, heirs, executors, administrators, successors, successors-in- trust and permitted assigns. Interpretation Both parties have reviewed this Contract and each party has had the opportunity to consult with independent counsel with respect to the terms hereof and has done so to the extent that such party desired . No stricter construction or interpretation of the terms hereof shall be applied against either party as the drafter hereof. Organization and Authority Seller and Purchaser represent and warrant to the other that (i) each has the full right, power and authority to execute this Contract and perform their respective obligations under this Contract, and (ii) the execution and delivery of this Contract has been duly authorized, and no further action or approval is required to cause this Contract to be valid, binding and enforceable against the respective party in accordance with its terms. Survival The covenants, agreements, indemnities, representations and warranties contained in this Contract shall survive the closing and delivery and recording of the deed or the termination for any reason of this Contract. Offer and Acceptance This instrument shall be regarded as an offer by Purchaser which shall remain open for acceptance by Seller and subject to certain reviews and approvals. Upon acceptance of this Offer by Seller, the resulting agreement shall be binding upon the parties. As used herein, the phrase "Date of this Contract" shall mean and refer to the last date on which this Contract is executed by both Purchaser and Seller, as indicated by the date entered under each signature. If this Offer is not accepted by Seller within forty-five (45) days of Seller's receipt thereof, this Offer shall cease and be null and void and the Earnest Money shall be returned to Purchaser. Governing Law and Venue This Agreement shall be construed and enforced in accordance with the laws of the state in which the Real Property is located . Any action or proceeding arising under this Contract shall be filed and heard in the Superior Court of Harnett County. Complete Agreement This Contract contains the entire agreement of the parties and there are no representations , inducements or other provisions other than those expressed in writing . All changes, additions, or deletions hereto must be in writing and signed by all parties. Other Terms and Special Stipulations : Each party responsible for their own closing expenses as is typical in North Carolina. L___J PURCHASER L___J PURCHASER L-1 SELLER L-1 SELLER HAVE READ THIS PAGE Legal 38 06/09/10 8 021918a HCBOC Page 77 Purchaser is responsible for cost of new boundary survey. Property is enrolled in current use value taxation program for forestry and Purchaser will assume deferment at closing or be responsible for payment of any rollback tax that may be due after closing as a result of the sale. THIS IS A LEGALLY BINDING AGREEMENT. BOTH PURCHASER AND SELLER SHALL SEEK FURTHER ASSISTANCE IF THE CONTENTS ARE NOT UNDERSTOOD. BOTH PURCHASER AND SELLER ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEMENT. Date executed and delivered by Seller: Date: ________ _ SELLER Knowles C Hathcock Living Trust By: ___________ _ Its: ____________ _ Date executed and delivered by Purchaser: Date: ________ _ Date and time received by AFM: Date : ________ _ Time: _____ _ PURCHASER County of Harnett By:. _____________ _ Its: ·-------------- American Forest Management, Inc. By: __________ _ Acknowledges Receipt of Earnest Money L_J PURCHASER L_J PURCHASER L_J SELLER L_] SELLER HAVE READ THIS PAGE Legal38 06/09/10 9 021918a HCBOC Page 78 Agenda Item __ l/...__---=-/YJ~- ~~:1 Harnett COUNTY ---""='---NORTH CAROLINA ORDINANCE TO ALLOW THE SALE OF ALCOHOLIC BEVERAGES BEFORE NOON ON SUNDAYS AT LICENSED PREMISES WITHIN THE UNINCORPORATED AREAS OF HARNETT COUNTY THAT WHEREAS, on June 29, 2017, the North Carolina General Assembly enacted Senate Bill 155, entitled "An Act to Make Various Changes to the Alcoholic Beverage Control Commission Laws"; and WHEREAS, Section 4 of Ratified Senate Bill 155 authorizes city and county governments to adopt an ordinance to allow alcohol sales beginning at 10 a.m. on Sundays; and WHEREAS, Ratified Senate Bill 155 was signed into law by Governor Roy Cooper on the 30th day of June, 2017 , and became effective on that date (Session Law 2017, Chapter 87); and WHEREAS, by enacting Senate Bill 155, North Carolina joins 47 other States in allowing alcohol service before noon on Sunday; and WHEREAS, Sunday morning alcohol service will allow the hospitality community and retail merchants in our county to meet consumer demands of their customers; and WHEREAS, Sunday morning alcohol service will benefit the county 's small business community, bring people into business districts earlier in the day, and generate increased tax revenues; and NOW THEREFORE BE IT ORDAINED by the Harnett County Board of Commissioners that: 1. Pursuant to the authority contained in G.S. 153A-145.7, the sale of malt beverages, unfortified wine , fortified wine, and mixed beverages is allowed in the unincorporated areas of Hamett County beginning at 10 a.m. on Sunday pursuant to the licensed premises' permit issued under G.S 18B -1001. 2 . This ordinance is effective at 10:00 a.m. the first Sunday following its adoption by the Board of Commissioners. . Adopted this 19th day of February 2018. HARNETT COUNTY BOARD OF COMMISSIONERS Gordon Springle, Chairman ATTEST: Margaret Gina Wheeler, Clerk to the Board strong root s • new growth www.harn ett.org 021918a HCBOC Page 79 February 19, 2018 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE There are five (5) vacancies on this committee. BOARD OF EQUALIZATION AND REVIEW There are vacancies for members re resenting Districts 1, 3 , & 5. DANGEROUS DOG COMMITTEE AGENDA ITEM 6 Daniel Glover would like to be reappointed to serve on this committee. GOOD HOPE BOARD Social Services Board would like to c:mpoint Colleen "Kelly" Kelly to serve on the Good Hope Board as a DSS representative. HARNETT COUNTY AIRPORT COMMITTEE There is one (1) vacancy for a member representing District 5 on this committee. We will need a member representing District 1 appointed December 2018. HARNETT COUNTY BOARD OF ADJUSTMENT There is one (1) vacancy for an alternate members representing District 3 on this board. HARNETT COUNTY COUNCIL FOR WOMEN There are three (3) vacancies on this council. HARNETT COUNTY PLANNING BOARD There is one (1) vacancy for a member representing District 2 on this board. HARNETT COUNTY PUBLIC LIBRARY BOARD There is ( 1) vacancy on this board HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE There are three (3) vacancies on this committee. MID-CAROLINA AGING ADVISORY COMMITTEE There are two (2) vacancies on this committee. NURSING HOME COMMUNITY ADVISORY COMMITTEE There are two (2) vacancy on this board. Page 1 -Appointments 021918a HCBOC Page 80 February 7, 2018 Paula Stewart Interim County Manager 420 McKinney Parkway Lillington, NC 27546 Re: Good Hope Board Paula, Hamett County Government Complex P.O. Box 2169 311 Cornelius Hamett Boulevard Lillington , NC 27546 ph : 910-893-7500 fax : 910-893-S604 At the January 30, 2018 session of the DSS board , a motion was unanimously approved for Colleen Kelly to serve on the Good Hope Board. Respectfully, ~~ Billie Bryant, Chairman Hamett County DSS Board Mission Statement To provide services to individuals and families to achieve self-sufficiencr, safety, and improve their quality of life. ~trong roots• ne\\e gro\\elh 021918a HCBOC Page 81 ; JO GOOD HOPE HOSPITAL, INC. ERWIN, NORTH CAROLINA GOOD HOPE HOSPITAL, INC. 302 COTTLE LAKE DRIVE N. EARL /ONES, JR., CHAIRMAN COATS, NORTHCAROLl/\'A 27521 Cynthia T . Milton , Director Harnett County Department of Social Services 311 W. Cornelius Harnen Boulevard Lillington , 27546 John Rouse , Director Hamen County Health Department 307 W. Cornelius Harnen Boulevard Lillington, 27546 Scon Sauer, Manager Hamett County P.O . Box 759 Lillington, NC 27546 Re : Good Hope Mental Health Services Board Dear Cindy, John , and Scott: July 1, 2011 Good Hope Hospital , Incorporated (Good Hope) has obtained the necessary approvals and is in the process of bidding our 16 bed mental health project in Erwin. It is now time to establish The Good Hope Mental Health Services Board . As per paragraph numbered 5 in the Memorandum of Understanding (MOU) between Good Hope and the County of Hamett, Good Hope is responsible for the establislunent of The Good Hope Mental Health Services Board. Th.is board is to consist of nine (9) members to be selected as follows : a. The Board of the Harnett County Depanment of Public Health shall name one (I) board member, subject to the final approval of the Harnen County Board of Commissioners. b . The Board of the Hamett County Department of Social Services shall name one ( l) board member, subject to the final approval of the Hamett County Board of Commissioners. c . The Harnett County Board of Commissioners shall name one (I) board member. 021918a HCBOC Page 82 Cynihia T. Milton John Rouse Scon Sauer July I. 2011 Page Two d. The Trustees of Good Hope shall name three (3) members from the Good Hope Board of Trustees as board members . e. The above six (6) board members shall name three (3) additional board members from Hamett County, one (1) of which shall be a licensed physician and t\\'O (2) of wh.ich shall be from the general public. f. The initial members of the Good Hope Mental Health Serv ices Board shall draw for three one year tenns, three two year tenns, and three three year tenns . Thereafter , all tenns shall be for three years . No Good Hope Mental Health Services Board member shall serve more than six consecutive years without the expiration of one year of non service on the board . In compliance with paragraph 5d of the MOU, Good Hope Trustees have named Linda Robin son, MD (Coats Medical Clinic), Dan Honneycun (retired Superintendent of the Hamen County Schools), and Pat Cameron (retired Hamett County Social Services Director). Good Hope requests that you add this item 10 the respective agendas of your next board meetings so 1ha1 we may complete the formation of the new Good Hope Mental Health Services Board as quickly as possible . Plea se let me know the names and contact information for the three board members once they are selected by the county as outlined above . Thank you for your participation in this much needed project in Hamen County . NE J ,J r./dj pc-Ti m McNeil! Sincerely yours, &J: N . Earl Jones . Jr. Chairman , Good Hope Hospital , Incorporated I 021918a HCBOC Page 83 Agenda Item 7 ~~ HARNETT COUNTY Harnett FINANCIAL SUMMARY REPORT COUNTY -----' ' A N, December, 2017 GENERAL FUND FYE2018 Total Same Period Department FYE 2017 FYE 2018 Percent FYE 2016 Adjusted Budget Activity Last Fiscal Year UNAUDITED to Date Governing Body $ 208,357 $ 272,690 $ 325,151 $ 226,646 69.70% $ 238,364 Adm inistration 294,293 404,153 502,462 300,709 59.85% 273,705 Legal Services 53,919 95,207 160,511 137,997 85.97% 107,881 Human Resources 205,162 257,066 289,743 176,032 60.75% 140,181 Board of Elections 381,191 415,400 528,246 169,477 32.08% 268,850 Finance 811,001 848,360 1,021,531 569,322 55.73% 537,945 Insurance -Ret irees 415 ,000 520,000 214,173 41.19% 142,897 Clerk of Court 81,438 92,784 102,625 58,478 56.98% 58,447 Tax 1,709,486 1,594,220 1,743,220 775,664 44.50% 829,198 General Services 158,173 156,539 188,368 94,216 50.02% 70,634 Fleet Maintenance 543,249 540,424 610,237 248,781 40.77% 300,817 Transportation 1,523,150 1,707,476 1,482,960 652,994 44.03% 690,821 Transportation -Admin 194,529 247,359 283,858 117,100 41.25% 80,939 Fac ilities Maintenance 3,667,427 2,700,087 2,894,508 1,433,828 49.54% 1,051,954 Regi ster of Deeds 759,735 769,621 837,668 402,532 48.05% 330,206 Information Technology 1,787,734 1,962,777 2,223,238 1,108,644 49.87% 1,099,683 GIS 581,109 592,936 656,704 330,857 50.38% 321,323 Sheriff 9,677,549 9,596,512 10,594,849 4,729,412 44.64% 4,450,620 Campbell Deputies 442,623 461,128 521,648 231,897 44.45% 221,665 Sheri ff's Department Grants 26,924 19,23 7 22 ,240 22,202 99.83% 5,921 Child Support Enforcement 66,653 79,381 84,647 32,952 38 .93% 34,156 Governor's Highway Safety 123,300 Communications 1,624,091 1,648,761 1,925,480 823,842 42 .79% 776,292 School Resource Officers 682,489 738,896 778,555 360,160 46.26% 336,473 Jail 4,551,465 4,669,491 5,312,517 2,370,172 44.61% 2,188,464 Emergency Services 730,739 829,545 1,067,408 439,342 41.16% 403,520 Emergency Services Grant 58,000 53,959 35,458 65 .71% 58,000 Emergency Medical Service 4,414,723 6,296,462 6,994,743 3,080,682 44.04% 2,864,385 EMS Tran sport 1,151,492 14 14 Rescue Districts 3,361,704 3,361,704 3,462,557 1,731,279 50.00% 1,960,991 Animal Services 438,575 437,729 544,075 221,042 40.63% 219,606 Medical Examiner 89,900 65,900 90,000 27,450 30.50% 28,950 JCPCAdmin 6,886 5,016 5,037 855 16.97% 2,548 Public Safety Appropriation s 71,908 75,361 87,203 36,666 42 .05% 41,189 Emergency Telephone System Radio System Harnett Re gional Jetport 198,422 189,136 204,479 91,056 44.53% 79,529 Soil & Water 178,736 177,452 198,518 58,288 29.36% 93,756 Environmental Protection 4,000 4,000 4,000 4,000 100.00% 4,000 Forestry Program 101,648 100,108 115,111 35,457 30.80% 40,885 Economic/Physical Dev . App. 509,983 575,679 775,000 3 96,177 51.12% 242,787 U:\My Oocuments\Monthly Report.s\2017 -2018\0ecember 2017 -Financial Stat ements 1 021918a HCBOC Page 84 ~~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT COUNTY ---a A December, 2017 GENERAL FUND FYE 2017 FYE 2018 FYE 2018 Total Same Period Department FYE 2016 UNAUDITED Adjusted Budget Activity Percent Last Fiscal Year to Date Industrial Development 436,558 1,017,433 1,266,367 340,862 26.92% 317,634 Development Services 1,309,860 1,363,085 1,544,371 686,596 44.46% 673,489 Community Development (BG) 192 19,116 31,997 (533) 17,874 Abandoned MFG Home 32,171 23,216 24,126 10,781 44.69% 10,170 Cooperative Extension 314,013 364,853 441,981 150,302 34.01% 150,353 CCR&R -Block Grant 24,494 25,877 31,903 8,244 25.84% 10,478 CCR&R -United Way 150 Parents As Teachers 59,354 Adolescent Parenting 76,776 77,605 80,643 34,411 42.67% 33,933 4-H Teen Court & At Risk 72,035 45,234 55,741 23,896 42.87% 20,153 Child Care Youth Training Race to the Top 4,034 657 450 Adolescent Parenting -BJRH Special Programs 30,035 20,764 45,083 14,722 32.66% 11,321 Department on Aging 315,244 316,827 337,294 148,673 44.08% 140,111 Family Caregiver Support 61,164 67,657 71,050 33,479 47.12% 31,865 RSVP 77,511 83,864 90,228 38,459 42.62% 35,382 CAP -Disabled Adults 329,421 324,799 374,045 167,710 44.84% 154,372 Nutrition for Elderly 432,337 405,411 441,270 192,504 43.62% 176,657 Health 6,082,878 5,745,786 6,384,331 2,577,121 40.37% 2,643,840 Mental Health 605,679 605,679 605,679 402,840 66.51% 302,840 Social Services 10,324,942 12,216,121 12,712,987 5,443,635 42.82% 5,732,947 Public Assistance 9,351,002 9,118,139 9,193,826 3,917,106 42.61% 4,154,036 Veteran's Services 180,399 213,802 270,472 116,135 42.94% 93,529 Restitution 103,322 101,763 120,949 43,473 35.94% 46,576 Human Services App. 136,805 35,964 45,000 15,550 34.56% 20,482 Library 910,122 971,658 1,153,603 488,655 42.36% 438,780 Cu ltural & Recreational App. 153,000 185,000 184,014 17,250 9.37% 185,000 Parks & Recreation 435,005 800,422 1,024,702 474,314 46.29% 432,491 Educat io n Board of Education -reserve Board of Education -add teach 72,542 1,120,000 178,384 15.93% Board of Education -current 21,267,993 21,420,138 21,068,027 10,534,013 50.00% 10,710,069 Board of Education -capital 280,707 122,625 865,909 556,619 64.28% Board of Education -teachers 993,967 1,055,200 2,199,000 1,776,084 80.77% 1,055,200 Central Carolina -current 1,019,467 1,080,450 540,225 50.00% 509,733 Central Carolina -capital 26,197 30,000 5,697 18.99% Central Carolina -health science'. 798,517 332,715 Central Carolina -works Central Carolina -DOT 7 0,000 Subtotal -Operating $ 95,761,633 $ 101,127,029 $ Expenditures 110,231,404 $ 50,683,047 45.98% $ 49,040,077 U:\My Document s\Monthly Reports\2017 . 20 18\December 2017 • Financial St atements 2 021918a HCBOC Page 85 --,.....-)(~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT COUNTY "i.!. December, 2017 GENERAL FUND FYE 2017 FYE 2018 FYE 2018 Total Same Period Department FYE 2016 UNAUDITED Adjusted Budget Activity Percent Last Fiscal Year to Date lnterfund Transfers 2,145,446 3,628,409 1,876,667 126,667 6.75% Debt Service Interest 4,745,868 3,797,744 5,086,417 2,301,210 45.24% 2,000,210 Principal 11,551,602 12,916,628 14,204,731 7,959,396 56.03% 7,886,071 Cost of Issuance 213,601 (3,13 1) 2,800 (3,131) Other Financing Uses 36,177,890 Contingency 446,507 Subtotal Other Financing $ 54,834,407 $ 20,339,650 $ Uses: 21,614,322 $ 10,390,073 48.07% $ 9,883,150 Total Expenditures $ 150,596,040 $ 121,466,679 $ 131,845,726 $ 61,073,120 46.32% $ 58,923,227 FYE 2017 FYE 2018 FYE 2018 Total Same Period Source FYE 2016 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year Ad Valorem Taxes Real and Personal $ 55,082,717 $ 56,335,636 $ 55,393,772 $ 48,114,156 86.86% $ 40,658,271 Motor Vehicles 6,190,412 6,637,839 6,146,212 2,736,236 44.52% 2,681,969 Sales Tax 19,279,813 20,518,531 20,655,250 4,624,825 22.39% 3,855,972 Other taxes 1,220,493 1,209,416 1,325,000 561,079 42.35% 543,392 Permits & Fees 2,965,577 2,961,556 3,854,840 1,435,497 37.24% 1,379,556 Intergovernmental Revenue 20,274,012 18,900,426 22,056,444 7,510,622 34.05% 6,988,935 Sales & Services 9,204,896 9,662,383 8,286,349 3,205,058 38.68% 3,200,717 Other Revenues 3,343,042 3,204 ,306 6,261,017 1,727,584 27.59% 1,454,238 Rents, Concession s & Fee s 73,655 67,075 74,808 32,217 43.07% 35,67 8 Subtotal -Operating $ 117,634,617 $ 119,497,168 $ 124,053,692 $ 69,947,274 56.38% $ 60,798,728 Revenues Investment Earnings 97,339 274,949 225 ,000 173,538 77.13% 64,090 Other Financing Sources 37,018,000 24,951 lnterfund Transfers 7,501 1,657,613 6,184,409 1,032 0.02% Fund Ba lance Appropriated 1,382,625 Subtotal Other Financing $ 37,122,840 $ 1,957,513 $ Sources: 7,792,034 $ 174,570 2.24% $ 64,090 Total Revenues $ 154,757,457 $ 121,454,681 $ 131,845,726 $ 70,121,844 53.18% $ 60,862,818 Revenues over/ {under) $ 4,161,417 $ (11,998) $ 9,048,724 $ expenditures 1,939,591 U:\My Oocuments\Mont hly Reports\2017 -2018\0ecember 2017 - Financial Statements 3 021918a HCBOC Page 86 ~~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT COUNTY --- December, 2017 GENERAL FUND Cash and Investments PNC Regions MBS NCCMT Total December 2017 $ 52,430 $ 1,000,000 $ 14,823,361 $ 18,773,227 $ 34,649,018 November 2017 $ 52,430 $ 1,000,000 $ 11,855,892 $ 22,567,264 $ 35,475,586 October 2017 $ 52,430 $ $ 13,834,305 $ 17,354,061 $ 31,240,796 September 2017 $ 52,430 $ $ 13,051,245 $ 13,984,535 $ 27,088,210 August 2017 $ 52,430 $ $ 12,825,076 $ 13,215,998 $ 26,093,504 July 2017 $ 309,691 $ $ 12,833,501 $ 14,699,895 $ 27,843,087 June 2017 $ 7,234,863 $ $ 12,833,501 $ 13,721,198 $ 33,789,562 May 2017 $ 2,160,563 $ $ 12,883,875 $ 21,669,408 $ 36,713,847 April 2017 $ 102,890 $ $ 12,883,875 $ 29,247,908 $ 42,234,673 March 2017 $ 9,318,753 $ $ 10,900,020 $ 28,346,806 $ 48,565,578 February 2017 $ 11,016,173 $ $ 10,900,020 $ 23,550,367 $ 45,466,559 January 2017 $ 16,589,974 $ $ 10,900,020 $ 21,778,696 $ 49,268,690 December 2016 $ 6,162,440 $ $ 10,399,391 $ 20,139,559 $ 36,701,391 November 2016 $ 8,950,242 $ $ 10,149,294 $ 11,410,145 $ 30,509,681 October 2016 $ 11,893,456 $ $ 9,598,367 $ 4 ,576,239 $ 26,068,062 September 2016 $ 1,401,847 $ $ 9,611,806 $ 9,898,592 $ 20,912,246 August 2016 $ $ $ 10,830,323 $ 13,870,895 $ 24,701,218 July 2016 $ $ $ 10,288,522 $ 14,611,996 $ 24,900,517 Cash Flow $55,000,000 $45,000,000 $35,000,000 $25,000,000 $15,000,000 U:\My Oocuments\Monthly Reports\2017 -2018\0ecember 2017 -Financial Statements 4 021918a HCBOC Page 87 --,......,<~ Harnett COUNTY ----'~ ~ ', t HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 GENERAL FUND Estimated Fund Balance 2/2/2018 In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows: Non-Spendable Fund Balance - Restricted Fund Balance - Committed Fund Balance - Assigned Fund Balance - Unassigned Fund Balance - Non Spendable Restricted Committed Assigned Unassigned Total General Fund General Fund Expenditures Unassigned Fund Balance as a% of Expenditures This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for specific purposes imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fund balance. That portion of fund balance that the County intends to use for specific purposes. The County Commissioners have the authority to assign fund balances. This classification represents the portion of fund balance that has not been assigned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund. 2013 2014 2015 2016 uN:i~~HP $ 451,088 $ 111,181 $ 159,625 $ 1,418,606 $ 232,245 $ 9,433,149 $ 9,260,952 $ 11,496,063 $ 11,966,027 $ 9,068,575 $ $ $ $ $ $ $ 3,193,811 $ 2,600,000 $ $ $ 17,959,942 $ 18,732,095 $ 19,417,388 $ 26,311,973 $ 32,547,008 $ 27,844,179 $ 31,298,039 $ 33,673,076 $ 39,696,606 $ 41,847,828 $ 101,852,867 $ 103,330,529 $ 108,508,715 $ 112,272,703 $ 119,688,680 17.63% 18.13% 17.89% 23.44% 27.19% U:\My Documents\Monthly Reports\2017 · 2018\0ecember 2017 · Financial Statements 5 021918a HCBOC Page 88 r-y~ Harnett C OUNTY --- 21.00% 11.00% 1 .00% 2013 HARNETT COUNTY FINANCIAL SUMMARY REPORT 2014 December, 2017 GENERAL FUND Fund Balance % 2015 2016 2017 The Harnett County Board of Commissioners have approved a fund balance policy which strives to maintain a minimum fund balance of 15%. U:\My Document s\Month ly Reports\2017 -2018\0ecember 201 7 -Fin ancial Statements 2/2/2018 6 021918a HCBOC Page 89 ~~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT COUNTY ---' December, 2017 PUBLIC UTILITIES FUND FYE 2017 FYE 2018 FYE 2018 Total Same Period Department FYE 2016 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year Admin/CSR/Meter Services $ 3,452,612 $ 4,557,855 $ 8,933,063 $ 2,862,203 32.04% $ 1,497,735 Water Treatment 4,376,387 4,701,727 5,669,326 2,099,098 37.03% 1,930,271 Wastewater Treatment 2,005,668 2,442,732 3,235,710 1,274,766 39.40% 993,298 Wastewater Treatment SHWW 1,993,304 2,312,626 2,906,061 934,483 32.16% 796,925 Distribution 3,634,241 4,079,847 4,597,259 1,808,731 39.34% 1,967,990 Collections 2,742,752 3,509,807 4,647,186 1,290,010 27.76% 1,647,083 Subtotal -Operating $ 18,204,964 $ 21,604,594 $ 29,988,605 $ 10,269,291 34.24% $ Expenditures 8,833,302 lnterfund Transfers 16,559,597 Depreciation 9,327,622 9,488,101 Debt Service 1,070,704 4,784,003 Interest 1,658,566 650,192 39.20% 717,739 Principal 3,162,027 481,450 15.23% 537,527 Subtotal Other Financing $ 10,398,325 $ 30,831,701 $ 4,820,593 $ 1,131,642 23.48% $ Uses: 1,255,266 Total Expenditures $ 28,603,289 $ 52,436,295 $ 34,809,198 $ 11,400,933 32.75% $ 10,088,568 FYE 2017 FYE 2018 FYE 2018 Total Same Period Source FYE 2016 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year Intergovernmental Revenue $ 3 ,703 $ 3,703 $ 3,703 $ $ Sales & Services 32,563,219 33,494,516 32,117,905 18,245,537 56.81% 12,749,658 Other Revenues 3,704,119 4,957,710 691,000 534,199 77.31% 119,798 Rents, Concess. & Feees 2,105 (3,018) 10,605 678 Subtotal -Operating $ 36,273,146 $ $ 32,812,608 $ $ Revenues 38,452,911 18,790,341 57.27% 12,870,134 Other Finance Sources 320,484 50,001 lnterfund Transfers 450,000 45,034 Fund Balance Appropriated 1,996,590 Subtotal Other Financing $ 770,484 $ 45,034 $ 1,996,590 $ 50,001 2.50% $ Sources: Total Revenues $ 37,043,630 $ 38,497,945 $ 34,809,198 $ 18,840,342 54.12% $ 12,870,134 Revenues over/ (under) expenditures $ 8,440,341 $ (13,938,350} $ 7,439,409 $ 2,781,566 U:\My Docume nts\Mont hly Reports\2017 -2018\December 2017 • Financial Statements 7 021918a HCBOC Page 90 r-::;-;~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT COUNTY ,, December, 2017 PUBLIC UTILITIES FUND Cash and Investments PNC Lockbox MoneyMkt NCCMT Total December 2017 $ 28,953,329 $ 7,750,772 $ 5,016,260 $ 30,526 $ 41,750,88 7 November 2017 $ 27,807,215 $ 7,213,780 $ 5,014,199 $ 30,382 $ 40,065,576 October 2017 $ 26,818,623 $ 6,886,050 $ 5,012,069 $ 29,701 $ 38,746,444 September 2017 $ 25,541,516 $ 6,526,813 $ 5,010,010 $ 27,553 $ 37,105,892 August 2017 $ 24,609,773 $ 6,454,907 $ 5,007,882 $ 27,402 $ 36,099,964 July 2017 $ 23,098,741 $ 5,739,955 $ 5,005 ,756 $ 26,874 $ 33,871,325 June 2017 $ 22,125,214 $ 5,549,386 $ 5,005,756 $ 26,474 $ 32,706,830 May 2017 $ 25,982,342 $ 5,236,513 $ 5,003,631 $ 624,363 $ 36,846,849 April 2017 $ 32,934,935 $ 4 ,914,027 $ 5,001,575 $ 614,100 $ 43,464,638 March 2017 $ 31,893,934 $ 9,713,915 $ $ 599,368 $ 42,207,217 January 2017 $ 34,586,445 $ 4,491,557 $ $ 588,277 $ 39,666,278 December 2016 $ 33,153,787 $ 4 ,255,513 $ $ 588,277 $ 37,997,576 February 2017 $ 35,929,010 $ 4,553,808 $ $ 588,943 $ 41,071,761 November 2016 $ 31,878,365 $ 4,312,453 $ $ 588,228 $ 36,779,046 October 2016 $ 31,059,095 $ 4,075,830 $ $ 585,783 $ 35,720,707 September 2016 $ 29,921,800 $ 4,030,784 $ $ 585,023 $ 34,537,607 August 2016 $ 30,074,922 $ 3,836,649 $ $ 585,023 $ 34,496,594 July 2016 $ 28,301,352 $ 3,467,807 $ $ 583,368 $ 32,352,527 Cash Flow $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 ~~ ~ e~ ~"Q ec; ~e Q ~o U:\My Oocum ents\Mo nthl't' Reporu\2017 -2018\December 2017 -Financial State me nts 8 021918a HCBOC Page 91 ~~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT COUNTY ' H M1 December, 2017 SOLID WASTE FUND FYE 2017 FYE 2018 FYE 2018 Total Same Period Department FYE 2016 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year Solid Waste $ 4,207,775 $ 6,129,550 $ 4,665,956 $ 1,671,360 35.82% $ 2,046,228 Subtotal -Operating $ 4,207,775 $ 6,129,550 $ 4,665,956 $ 1,671,360 35.82% $ Expenditures 2,046,228 Other Financing Uses lnterfund Transfers Depreciation 445,290 Debt Service 88,150 466,362 Interest 66,027 34,716 52.58% 41,041 Principal 948,650 447,233 47.14% 443,776 Cost of Issuance Subtotal Other Financing $ 533,439 $ 466,362 $ 1,014,677 $ 481,949 47.50% $ Uses: 484,818 Total Expenditures $ 4,741,214 $ 6,595,912 $ 5,680,633 $ 2,153,309 37.91% $ 2,531,046 FYE 2017 FYE 2018 FYE 2018 Total Same Period Source FYE 2016 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year Taxes $ 268,129 $ 282,599 $ 250,000 $ 68,328 27.33% $ 81,014 Intergovernmental Revenue 133,790 60,036 90,000 Sales & Services 5,313,693 5,731,760 5,335,248 3,819,909 71.60% 3,455,897 Other Revenues 139,437 2,472,394 3,700 9,519 257.27% 560 Rents, Concess. & Feees 1,291 2,548 1,500 722 48.13% 404 Subtotal -Operating $ 5,856,340 $ 8,549,337 $ 5,680,448 $ 3,898,478 68.63% $ 3,537,875 Revenues Other Finance Sources 917 185 lnterfund Transfers Fund Bal ance Appropriated Subtotal Other Financing $ 917 $ $ 185 $ $ Sources: Total Revenues $ 5,857,257 $ 8,549,337 $ 5,680,633 $ 3,898,478 68 .63% $ 3,537,875 Revenues over/ (under) expenditures $ 1,116,043 $ 1,953,425 $ 1,745,169 $ 1,006,829 U:\My Documenh\Monthly ReJ)Orts\2017 -2018\0ecember 2017 -Financial Statements 9 021918a HCBOC Page 92 ~~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT COUNTY r, December, 2017 SOLID WASTE FUND Cash and Investments PNC BB&T First Bank NCCMT Total December 2017 $ 1,607,649 $ 1,008,334 $ 937,891 $ 135,202 $ 3,689,077 November 2017 $ 1,558,757 $ 999,310 $ 928,889 $ 135,104 $ 3,622,059 October 2017 $ $ 973,412 $ 911,171 $ 66,727 $ 1,951,310 September 2017 $ $ 936,540 $ 886,499 $ 66,681 $ 1,889,720 August 2017 $ $ 624,648 $ 866,139 $ 66,634 $ 1,557,421 July 2017 $ $ 804,053 $ 846,637 $ 944 $ 1,651,635 June 2017 $ 189,827 $ 873,490 $ 822,923 $ 944 $ 1,887,184 May 2017 $ 146,657 $ 849,369 $ 798,541 $ 295,485 $ 2,090,052 April 2017 $ 252,605 $ 813,116 $ 768,637 $ 235,646 $ 2,070,004 March 2017 $ 697,465 $ 796,560 $ 738,482 $ 316,381 $ 2,548,889 February 2017 $ 1,010,246 $ 774,615 $ 715,054 $ 316,381 $ 2,816,296 January 2017 $ 933,046 $ 733,821 $ 679,357 $ 240,324 $ 2,586,547 December 2016 $ 1,221,468 $ 712,874 $ 660,335 $ 159,310 $ 2,753,988 November 2016 $ 143,512 $ 679,050 $ 628,517 $ 78,246 $ 1,529,324 October 2016 $ $ 623,360 $ 608,194 $ 78,246 $ 1,309,800 September 2016 $ 723,455 $ 703,192 $ 649,795 $ 159,310 $ 2,235,752 August 2016 $ 596,631 $ 637,923 $ 589,976 $ 78,243 $ 1,902,774 July 2016 $ 706,906 $ 613,495 $ 567,589 $ 4,902 $ 1,892,893 Cash Flow $4,000,000 $3,000,000 $2,000,000 $1,000,000 U:\My Oocuments\Monthly Reports\2017 . 20 18\December 2017 . Financial Statements 10 021918a HCBOC Page 93 ~~ Harnett COUNTY Category Fixed Cost Claims Funded Transfer to Capital Reserve Total Expenditures Source Departmental Charge Other revenues Fund Balance Appropriated Total Revenues Revenuesover/(unde~ expenditures HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 WORKER'S COMPENSATION FUND FYE 2017 FYE 2018 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget Activity $ 21,000 $ 198,426 $ 32,000 $ 173,653 1,243,316 3,010,116 1,093,000 420,000 455,537 455,537 $ 1,264,316 $ 3,208,542 $ 1,580,537 $ 1,049,190 FYE 2017 FYE 2018 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget Activity $ 1,711,483 $ 1,599,984 $ 975,000 $ 384,653 441,714 2,563,155 150,000 94,143 455,537 $ 2,153,197 $ 4,163,139 $ 1,580,537 $ 478,796 $ 888,881 $ 954,597 $ (570,394) U:\My Document s\Monthly Reports\2017 . 2018\December 2017 • Financial Statements 2/2/2018 Total Same Period Percent Last Fiscal Year to Date 542.67% $ 14,000 38.43% 280,919 100.00% 66.38% $ 294,919 Total Same Period Percent to Date Last Fiscal Year 39.45% $ 493,870 62.76% $ 100,025 30.29% $ 593,895 $ 298,976 11 021918a HCBOC Page 94 ~~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT COUNTY ---' ' Ai December, 2017 WORKER'S COMPENSATION FUND Cash and Investments PNC NCCMT Total December 2017 $ 2,339,792 $ 1,211,772 $ 3,551,564 November 2017 $ 2,287,808 $ 1,211,772 $ 3,499,580 October 2017 $ 2,387,268 $ 1,211,772 $ 3,599,040 September 2017 $ 2,730,366 $ 1,211,772 $ 3,942,138 August 2017 $ 2,814,262 $ 1,211,772 $ 4 ,026,034 July 2017 $ 2,759,812 $ 1,211,772 $ 3,971,584 June 2017 $ 2,904,633 $ 1,211,772 $ 4 ,116,405 May 2017 $ 2,809,436 $ 1,211,772 $ 4,021,208 April 2017 $ 265,521 $ 1,211,772 $ 1,477,293 M arch 2017 $ 2,833,889 $ 1,211,772 $ 4,045,661 February 2017 $ 2 ,717,622 $ 1,211,772 $ 3,929,394 January 2017 $ 2 ,768,040 $ 1,211,772 $ 3,979,812 December 2016 $ 2,687,499 $ 1,211,772 $ 3,899,271 November 2016 $ 2,582,294 $ 1,211,772 $ 3,794,066 October 2016 $ 2,48 7,719 $ 1,211,772 $ 3,699,491 Se ptember 2016 $ 2,533,314 $ 1,211 ,772 $ 3,745,086 Au gust 2016 $ 1,669,764 $ 1,211,772 $ 2,881,5 36 Ju ly 2016 $ 1,705,014 $ 1,211,772 $ 2,916,786 Cash Flow $5,000,000 $4,000,000 $3,000,000 U:\My Docum ents\M onthly Re ports\2017 · 2018\0ecember 2017 · Financia l Stat ements 12 021918a HCBOC Page 95 ~~ Harnett COUNT Y liability as of July 1 Current year claims and changes in estimates Actual claim payments liability as of end of month HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 WORKER'S COMPENSATION FUND $ 2,573,365 198,825 73,034 $ 2,699,156 Liability # of Claims this fiscal year U:\My Oocuments\Monthly Reports\2017 • 2018\0ecember 2017 • Financial Statements 2/2/2018 36 13 021918a HCBOC Page 96 ~~ Harnett COUNTY --- Department Employee Clinic $ Total Expenditures $ Source Departmental Charge $ Other revenues Fund Balance Appropriated Total Revenues $ Revenues over/ (under) expenditures $ HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 EMPLOYEE CLINIC FUND FYE 2017 FYE 2018 FYE2016 UNAUDITED Adjusted Budget 140,835 $ 150,473 $ 175,301 $ 140,835 $ 150,473 $ 175,301 $ FYE 2017 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget 242,612 $ 172,135 $ 175,3 01 $ 242,612 $ 172,135 $ 175,301 $ 101,777 $ 21,662 $ U:\My Documents\M o nthly Reports\2017 -2018\0ecemb er 2017 -Financial Statements FYE 2018 Total Activity Percent to Date 80,746 46.06% 80,746 46.06% FYE 2018 Total Percent Activity to Date 75,585 43 .12% 75,585 43.12% (5,161) 2/2/2018 Same Period Last Fiscal Year $ 67,959 $ 67,959 Same Period Last Fiscal Year $ 73,080 $ 73,080 $ 5,121 14 021918a HCBOC Page 97 r-:;-;~ Harnett COUNTY ----• December 2017 November 2017 October 2017 September 2017 August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 $685,000 $680,000 $675,000 $670,000 $665,000 $660,000 $655,000 $650,000 :'.Ort-,t- (,e~ e~ Q'li ~o" HARNETI COUNTY FINANCIAL SUMMARY REPORT December, 2017 EMPLOYEE CLINIC FUND Cash and Investments PNC $ 631,457 $ $ 639,213 $ $ 640,629 $ $ 640,059 $ $ 639,388 $ $ 627,671 $ $ 638,529 $ $ 643,317 $ $ 645,207 $ $ 642,930 $ $ 644,551 $ $ 641,202 $ $ 641,529 $ $ 644,850 $ $ 646,455 $ $ 647,665 $ $ 645,243 $ $ 643,903 $ Cash Flow U:\My Oocuments\Monthly Reports\2017 -2018\December 2017 -Financial Statements 2/2/2018 NCCMT Total 29,241 $ 660,698 29,241 $ 668,454 29,241 $ 669,870 29,241 $ 669,300 29,241 $ 668,629 29,241 $ 656,913 29,241 $ 667,771 29,241 $ 672,559 29,241 $ 674,448 29,241 $ 672,171 29,241 $ 673,792 29,241 $ 670,443 29,241 $ 670,770 29,241 $ 674,091 29,241 $ 675,697 29,241 $ 676,906 29,241 $ 6 74,484 29,241 $ 673,145 15 021918a HCBOC Page 98 ~~ Harnett C OUNT Y " ' December November October September Augu st July Jun e May April M arch Feb r uary Janu ary De cember 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2016 250 200 150 100 50 HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 EMPLOYEE CLINIC FUND Employee Clinic Utilization I # of Visits I 131 135 Health Prevention 153 133 142 # Flu shots 132 120 185 109 # Pneumonia shots 201 198 177 165 Patient Flow U:\My Documents\Monthly Reports\2017 -2018\December 2017 · Financial Statements 2/2/2018 16 021918a HCBOC Page 99 ~~ Harnett COUNTY Category Paid Claims $ Fixed Cost Wellness Total Expenditures $ Source Medical Premium Equ ivi lents $ Other revenues Total Revenues $ Revenues over/ (under) expenditures $ HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 MEDICAL INSURANCE FUND FYE 2017 FYE 2018 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget Activity 6,818,253 $ 6,839,112 $ 7,150,000 $ 3,037,696 634,709 704,945 882,000 385,955 8,355 2,919 10,000 3,584 7,461,317 $ 7,546,976 $ 8,042,000 $ 3,427,235 FYE 2017 FYE 2018 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget Activity 7,892,453 $ 7,994,131 $ 8,000,000 $ 4,384 ,879 26,178 19,851 42,000 4 ,629 7,918,631 $ 8 ,013,982 $ 8,042,000 $ 4 ,389,508 457,314 $ 467,006 $ 962,273 U:\My Documents\Monthlv Reports\2017 -2018\December 2017 . Finan cia l Statements 2/2/2018 Total Same Period Percent Last Fiscal Year to Date 42.49% $ 3,307,326 43 .76% 352,159 35.84% 2,541 42.62% $ 3,662,026 Total Same Period Percent to Date Last Fiscal Year 54.81% $ 3,608,386 11.02% 15,811 54.58% $ 3,624,197 $ (37,829) 17 021918a HCBOC Page 100 ~~ Harnett COUNTY December 2017 $ November 2017 $ October 2017 $ September 2017 $ August 2017 $ July 2017 $ June 2017 $ May 2017 $ April 2017 $ March 2017 $ February 2017 $ January 2017 $ December 2016 $ November 2016 $ October 2 016 $ Se ptember 2016 $ August 2 016 $ July 2 016 $ HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 MEDICAL INSURANCE FUND Cash and Investments PNC NCCMT 2,724,166 $ 543,297 $ 2,724,166 $ 543,297 $ 2,503,575 $ 543,297 $ 2,511,895 $ 543,297 $ 2,336,726 $ 543,297 $ 2,199,920 $ 543,297 $ 1,911,518 $ 543,297 $ 2,028,010 $ 543,297 $ 2 ,033,963 $ 543,297 $ 1,870,174 $ 543,29 7 $ 2,024,627 $ 543,297 $ 2,084,544 $ 543,297 $ 2 ,014,553 $ 543,297 $ 1,952,986 $ 543,297 $ 1,869,553 $ 543,29 7 $ 1,877,798 $ 543,297 $ 1,125,368 $ 543,297 $ 967,054 $ 543,297 $ • Base d on ru nning average (18 month, see below) cost o f cl aims. $3,400,000 $3,200,000 $3,000,000 $2,800,000 $2,600,000 $2,400,000 $2,200,000 $2,000,000 '$>,f t- f.,q,~ q,~ <:>e ~o...,. U:\Mv Documents\Monthly Reports\2017. 2018\December 2017 • Financial Statements Cash Flow 2/2/2018 Total •Number of Months Average Monthly Cost on Hand 3,267,463 4.92 3,267,463 4 .92 3,046,872 4.59 3,055,192 4.60 2,880,023 4.34 2,743,218 4.13 2,454,816 3 .70 2,571,307 3.87 2,577,260 3.88 2,413,471 3 .64 2,567,925 3.87 2,627,841 3.96 2,557,850 3.85 2,496,283 3.76 2,412,851 3.64 2,421,096 3.65 1,668,665 2 .51 1,510,351 2.28 18 021918a HCBOC Page 101 ~~ Harnett COUNTY L December 2017 l November 2017 October 2017 September 2017 August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 Year to Date (membership= avg) 175% 150% 125% 100% 75% 50% HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 MEDICAL INSURANCE FUND Medical Paid Claims Summary Employees& Total Pre-65 Membership Net Paid Claims Fixed Cost Retirees 866 1,322 $ 764,148.08 $ 66,112.11 867 1,332 $ 761,805.97 $ 64,198.44 863 1,324 $ 581,206.37 $ 62,181.09 862 1,315 $ 614,099.71 $ 65,346.44 861 1,316 $ 465,032 .05 $ 62,291.38 863 1,319 $ 565,579.25 $ 62,926.27 858 1,309 $ 707,456.46 $ 63,092.85 859 1,308 $ 585,092.44 $ 59,071.95 850 1,288 $ 426,323.43 $ 60,687.61 847 1,280 $ 700,824.81 $ 62,056.67 838 1,270 $ 697,396.28 $ 38,867.77 843 1,275 $ 451,584.71 $ 46,679.99 843 1,271 $ 562,043.76 $ 50,371.79 841 1,265 $ 450,496.19 $ 58,245.17 835 1,253 $ 475,315.79 $ 93,186.53 830 1,242 $ 949,451.70 $ 58,166.03 827 1,238 $ 472,478.84 $ 58,462.25 830 1,237 $ 567,120.08 $ 117,732.75 849 1,287 $10,797,455.92 $ 1,149,677.09 Medical Plan Loss Ratio U:\My Oocuments\Monthly Re ports\2017 -2018\0ecember 2017 -Financial St atements 2/2/2018 Loss Premium Ratio Equivalent 113.77% $ 729,765.50 113.19% $ 729,765.50 87.65% $ 734,013.78 92.95% $ 731,001.65 72.08% $ 731,553.84 85.73% $ 733,143.41 104.82% $ 735,091.65 99.37% $ 648,269.01 74.69% $ 652,008.78 120.25% $ 634,433.13 116.07% $ 634,310.54 79.47% $ 626,993.27 96.89% $ 632,074.10 80.80% $ 629,611.56 90.35% $ 629,233.60 161.13% $ 625,355.69 85.98% $ 617,534.95 110.59% $ 619,266.87 98.95% $12,073,426.83 19 021918a HCBOC Page 102 ~~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT COUNTY ' • December, 2017 DENTAL INSURANCE FUND FYE 2017 FYE 2018 FYE 2018 Total Same Period Category FYE 2016 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Vear Paid Claims s 295,849 s 374,180 s 325,000 $ 195,461 60.14% s 187,872 Fi xe d Cost 36,698 37,022 50,000 19,595 39.19% 18,135 Total Expenditures $ 332,547 $ 411,202 $ 375,000 $ 215,056 57.35% $ 206,007 FYE 2017 FYE 2018 FYE 2018 Total Same Period Source FYE 2016 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year Dental Premium Equivilents s 369,211 $ 490,944 s 375,000 s 237,617 63.36% s 226,154 Other revenu es Total Revenues $ 369,211 $ 490,944 $ 375,000 $ 237,617 63.36% $ 226,154 Revenuesover/(unde~ expenditures $ 36,664 $ 79,742 $ 22,561 $ 20,147 U:\M y Documents\Monthly Reports\2017 . 2018\December 2017 • Financia l Stat ements 20 021918a HCBOC Page 103 ~~ Harnett COUNTY December 2017 November 2017 October 2017 September 2017 August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 DENTAL INSURANCE FUND Cash and Investments PNC NCCMT 338,261 $ $ 322,359 $ $ 312,464 $ $ 318,326 $ $ 331,188 $ $ 325,009 $ $ 315,701 $ $ 311,609 $ $ 313,273 $ $ 294,393 $ $ 296,096 $ $ 290,366 $ $ 290,231 $ $ 280,718 $ $ 278,083 $ $ 283,750 $ $ 269,750 $ $ 278,279 $ $ • Based on running average (18 month, see below) cost of claims. Cash Flow $350,000 $325,000 $300,000 $275,000 $250,000 :o,b rt, ~ e~ ~ ~ <b ~ ec ,,.e o<:f ~ @t §'4. Q ~o ~e ~,s ... ~e ..,-s Total 338,261 322,359 312,464 318,326 331,188 325,009 315,701 311,609 313,273 294,393 296,096 290,366 290,231 280,718 278,083 283,750 269,750 278,279 ~'1,4. ,e~ i' i$' "' ~~ ~<;\ ~~ ~,s ... ~ ~,s ..,'Ii U:\My Documents\Monthlv Reports\2017 . 2018\Decem ber 2017-Financia l Statements 2/2/2018 *Number of Months Average Monthl Cost on Hand 9 .60 9.15 8.87 9.03 9.40 9.22 8.96 8.84 8.89 8.35 8.40 8.24 8.24 7 .97 7.89 8.05 7.65 7.90 e'-f:'~ <.e <:f 21 021918a HCBOC Page 104 ~~ Harnett COUNTY L December 2017 J November 2017 October 2017 September 2017 August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 Year to Date (membership= avg) 125% 100% 75% HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 DENTAL INSURANCE FUND Dental Paid Claims Summary Total Total Net Paid Fixed Cost Employees Membership Claims 902 1,456 $ 23,656.70 $ 3,950.48 902 1,456 $ 23,656.70 $ 3,950.48 898 1,458 $ 31,749.70 $ 3,937.37 897 1,452 $ 40,606.95 $ 3,911.15 892 1,443 $ 42,338.35 $ 3,902.41 890 1,443 $ 37,352.60 $ 3,893.67 878 1,401 $ 31,838.61 $ 3,815.01 877 1,401 $ 29,071.76 $ 3,828.12 867 1,386 $ 30,843.30 $ 3,797 .53 866 1,382 $ 37,039.68 $ 3,810.64 853 1,366 $ 29,052.10 $ 3,731.98 852 1,363 $ 24,691.39 $ 3,701.39 849 1,352 $ 30,584.03 $ 3,683.91 847 1,350 $ 27,494.20 $ 3,749.46 838 1,341 $ 20,172.90 $ 3,412.97 812 1,312 $ 38,929.95 $ 3,600.88 813 1,323 $ 35,594.70 $ 3,570.29 810 1,316 $ 31,416.37 $ 4,006.42 864 1,389 $ 566,089.99 $ 68,254.16 Dental Plan Loss Ratio U:\My Oocuments\Monthly Reports\2017 • 2018\December 2017 • Financial St atements 2/2/2018 Loss Premium Ratio Equivalent 70.85% $ 38,963.56 70.85% $ 38,963.56 90.76% $ 39,318.72 113.17% $ 39,336.03 113.76% $ 40,647.93 101.81% $ 40,511.14 86.37% $ 41,280 .65 84.48% $ 38,943.34 84.96% $ 40,772.75 117.25% $ 34,840.92 89.50% $ 36,632.24 74.34% $ 38,194.96 90.36% $ 37,925.31 82.49% $ 37,877.15 62.44% $ 37,772.52 113.34% $ 37,526.11 104.91% $ 37,330.66 93.83% $ 37,752 .67 91.33% $ 694,590.22 22 021918a HCBOC Page 105 r-y~ HARNETT COUNTY 2/2/2018 Harnett FINANCIAL SUMMARY REPORT ~~ '• A December, 2017 BOARD OF EDUCATION FYE 2017 FYE 2018 FYE 2018 Total Same Period Fund Group FYE 2016 UNAUDITED Adjusted Budget Activity Percent Last Fiscal Year to Date State Fund Expenditures s 115,268,881 s 106,092,900 s 125,396,636 s 57,780,195 46.08% s 55,146,908 Revenues s 115,268,881 s 106,100,707 s 125,396 ,636 s 57,792,661 46.09% $ 55,151,764 $ $ 7,807 $ $ 12,466 $ 4,856 Local Current Expense Fund Expenditures 22,838,609 20,553,383 27,827,027 11,458,506 41.18% $ 12,079,963 Revenues 21,557,719 21,058,298 27,827,027 12,628,086 45.38% $ 11,829,040 $ (1,280,890) $ 504,915 $ $ 1,169,580 $ (250,923) Federal Grant Fund Expenditures 11,365,474 10,646,921 13,769,490 5,037,812 36.59% $ 5,236,197 Revenues 11,365,474 10,649,134 13,769,490 5,047,956 36.66% $ 5,236,227 $ $ 2,213 $ $ 10,144 s 30 Capital Outlay Fund Expenditures 3,165,403 3,395,126 1,411,640 7,342 0.52% $ Revenues 2,844,295 3,534,258 1,411,640 284 0.02% $ 213 $ (321,108) $ 139,132 $ $ (7,058) $ 213 Child Nutrition Fund Expenditures 10,013,377 9,236,883 11,365,310 4,280,338 37.66% $ 4,158,234 Revenues 10,608,154 10,202,351 11,365,310 3,915,111 34 .45% s 3,748,765 $ 594,777 $ 965,468 $ $ (365,227) s (409,469) Dunn District Fund Expenditures 304,258 250,473 282,502 91,813 32.50% $ 160,552 Revenues 299,648 292,574 282,502 103,578 36.66% $ 102,365 s (4,609) $ 42,101 s $ 11,766 $ (58,187) Local Restricted Fund Expenditures 4,720,189 5,456,564 7,584,105 2,171,664 28.63% $ 3,436,964 Revenues 5,253,011 6,017,872 7,584,105 1,869,890 24.66% $ 2,351,258 $ 532,822 $ 561,307 $ $ (3 01,774) $ (1,085,706) Total All Funds Expenditures 167,676,190 155,632,250 187,636,709 80,827,670 4 3.08% 80,218,817 Revenues 167,197,181 157,855,193 187,636,709 81,357,565 43.36% 78,419,632 s (479,009) s 2,222,943 s $ 529,895 $ (1,799,185) • Latest available numbers fro m the Board of Education's web site. U:\My Ooa.tments \Monthly Reports\2017 · 2018\December 2017 · Fi na ncial Statements 23 021918a HCBOC Page 106 ~~ Harnett COUNTY HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 BOARD OF EDUCATION Estimated Fund Balance 2/2/2018 In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows: Non-Spendable Fund Balance - Restricted Fund Balance - Committed Fund Balance - Assigned Fund Balance - Unassigned Fund Balance - Non Spend abl e Restricted Committed Ass igned Unassigned Total General Fund General Fund Expenditures Un assigned Fund Balance as a % of Exp enditures This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for specific purposes imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fund balance . That portion of fund balance that the County intends to use for specific purposes. The County Commissioners have the authority to assign fund balances. Thi s cla ss ification represents the portion of f und balance that h as not been assigned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund . 2013 2014 2015 2016 2017 $ 1,417,080 $ 2,130,098 $ 1,849,351 $ 1,796,064 $ 1,76 2,157 $ 2,813 $ 67,971 $ 21,420 $ 25 ,507 $ 31,7 44 $ $ $ $ $ $ 4 ,004,023 $ 3,508,927 $ 5,466,811 $ 3,845,000 $ 3,750,000 $ 5,426,606 $ 3,000,000 $ 2,889,118 $ 3,274,629 $ 3,425,107 $ 10,850,522 $ 8,706,996 $ 10,226,700 $ 8,941,200 $ 8,969,008 $ 20,262,634 $ 22,848,788 $ 20,369,083 $ 23,089,579 $ 23,143,782 26.78% 13.13% 14.18% 14.18% 14.80% U:\My Oocuments\Monthly Reports\2017 -2018\0ece mber 2017 -Financia l Statements 24 021918a HCBOC Page 107 -r}(.-:::- Harnett C O U N__!__Y ., 21.00"A, 11.00"A, 1.00% 2013 Month 1 Month 1 Revd Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Final HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 BOARD OF EDUCATION ADM* 20,390 20,372 20,463 Fund Balance % 2014 2015 2016 Public School Membership MLD** ADM Change 20,515 20,460 (18) 20,481 91 • ADM = Average Daily M embership is an average over across a school month •• MLD + Membership Last Day is for the l ast day of t h e school month U:\My Documents\Monthly Reports\2017 -2018\0ecember 2017 -Fin ancia l Statements 2/2/2018 2017 MLDChange (55) Fiscal Year 2017-2018 21 Initial Allotment 20,979 25 021918a HCBOC Page 108 ~~ Harnett COUN .!.J " 21,000 20,500 20,000 19,500 HARNETT COUNTY FINANCIAL SUMMARY REPORT December, 2017 BOARD OF EDUCATION Harnett County School Membership ~--- J 'l{:,'I, 'I{:,.,, ~ ~o ~ ~o ,l> ~e U:\My Oocuments\Monthly Reports\2017 · 2018\0ecember 2017 -Financial St atements 2/2/2018 -.. .. ,.,,.., .... 1 ADM •MLD 1(/,">, ~ ~o 26 021918a HCBOC Page 109 Ag e n d a Item_-'] _____ _ HA R N E T T CO U N T Y SA L E S TA X AN A L Y S I S BY A R T I C L E 1. Cu r r e n t ye a r ac t i v i t y : Ci t y Ho l d SC h o o l Hold Ge n e r a l Fu n d Bo a r d of Ed u c a t i o n Ha n n l e s s Hannless Fi s c a l Ye a r 20 1 8 Ar t i c l e 39 Ar t i c l e 40 Ar t i c l e 42 Ar t i c l e 40 Ar t i c l e 42 Ar t i c l e 44 •5 2 4 Ar t i cl e 46 Ar t i c l e 39 Article 39 Special Districts Total Distribution Ju l y , 20 1 7 1 : 52 7 ,23 3 .64 1 1 . $ 16 1 , 0 6 9 . 4 4 $ 32 2 ,13 8 . 8 9 $ 34 3 , 8 2 6 . 2 9 $ 14 3 , 8 1 7 . 13 $ (97 ,99 2 . 8 8 ) $ (172 ,089 .32 ) $ 100,187.30 $ 1,969 ,92 7 .45 Au g u s t , 20 1 7 66 8 ,43 5 .36 $ 45 5 ,30 0 .15 $ 20 0 ,18 9 .49 $ 16 0 , 2 3 9 .15 $ 32 0 , 4 7 8 .31 $ $ 34 3 ,82 6 . 2 9 $ 19 3 , 1 1 0 .34 $ (9 1 ,95 7 . 0 0 ) $ (130 ,593.88 ) $ 122,764 .51 $ 2,241 ,8 7 1 .44 Se p t e m b e r , 20 1 7 $ 7 06 ,94 3 .32 s 47 0 , 3 8 8 .89 $ 21 6 ,83 3 .8 7 $ 16 1 , 7 5 6 . 2 0 $ 32 3 , 5 1 2 .39 $ $ 34 3 , 8 2 6 . 2 9 $ 20 2 , 0 5 9 .77 $ (92 , 2 9 5 .6 3) $ (126 ,571.95 ) $ 1 30 ,99 4.06 $ 2 ,337,437 .74 Oc t o b e r , 20 1 7 s 55 0 ,19 8 .87 $ 42 9 , 19 0 .63 $ 17 1 .89 7 50 $ 14 9 ,94 9 . 8 8 $ 29 9 ,89 9 .76 $ $ 34 3 ,82 6 .29 $ 15 5 ,21 0 .75 $ (89 , 2 1 6 .9 7) $ (143 ,401.50 ) $ 102,398 .89 $ 1,97 0 ,016 .48 No v e m b e r , 20 1 7 s $ s $ $ $ $ $ $ $ $ De c e m b e r , 20 1 7 s $ s $ $ s $ $ $ $ $ Ja n u a r y , 20 1 8 $ $ s $ $ $ $ $ $ $ $ Fe b r u a r y , 20 1 8 $ $ s $ $ s $ $ $ $ $ Ma r c h , 20 1 8 s $ s $ $ $ $ $ $ $ $ Ap r i l , 20 1 8 s s $ $ $ s $ $ $ $ $ Ma y , 20 1 8 $ $ s $ $ s $ $ $ $ $ Ju n e , 20 1 8 s $ s $ $ s $ $ $ $ $ I U l t l H J I j I U U , i D .H I 7I U H . 1 H j I U: i , i i i 4 . 6 7 $ i , B U ~ U s ,1 i , i: Q . i 7 j I 1 , m , m . ; s $ 89 4 , 1 9 7 . H $ (3 7 1 , 4 6 2 . 4 8 ) $ (572 ,d&.65) $ 456,344.78 Ye a r ov e r Ye a r 19 . 7 0 % 5. 4 8 % Ch a n e 15 ,14 ' / , 5. 7 1 % 5 .71 % 10 5 5 .83 % 7 .1 0 % 21 . 4 6 % 4. 5 7 % -6.90% 17.57% 2 . Co m p a r i s o n to pr i o r ye a r : Ci t y Ho l d Sc h o o l Hold Ge n e r a l Fu n d Bo a r d o f Ed u c a t i o n Ha n n l e s s Hanntess Fi s c a l Ye a r 20 1 7 Ar t i c l e 39 Ar t i c l e 40 Ar t i c l e 42 Ar t i c l e 40 Ar t i c l e 42 Ar t i c l e 44 Ar t i c l e 44 •5 2 4 Ar t i c l e 46 Ar t i c l e 39 Art ic le 39 Special Districts Total Distribution J ul y , 20 1 6 $ 34 2 ,54 7 .33 19 , 14 .0 12 8 ,00 1 .89 $ 14 4 , 2 6 6 . 6 0 $ 28 8 , 5 3 3 . 2 0 $ 13 5 .45 $ 32 1 , 0 2 6 . 8 7 $ 84 , 9 1 2 .72 $ (9 1 ,10 2 .93 ) $ (18 9,556 .62 ) $ 68 ,261 .28 $ 1,516 ,539.84 Au g u s t , 20 1 6 $ 49 9 ,00 4 .02 $ 44 9 . 4 9 5 .13 s 18 1 ,29 7 .39 $ 15 7 ,72 5 .20 $ 31 5 , 4 5 0 .39 $ 22 2 .44 $ 32 1 ,02 6 . 8 7 $ 13 8 ,24 4 .67 $ (94 ,6 1 9 .99 ) $ (1 7 1 ,491 .32 ) $ 94,507.77 s 1 ,870 ,862 .57 Se p t e m b e r , 20 1 6 $ 63 1 .86 6 .15 $ 43 0 ,58 5 .46 s 19 1 ,50 6 .70 $ 14 9 ,84 8 .85 $ 29 9 ,69 7 .69 $ $ 32 1 ,02 6 . 8 7 $ 18 0 ,96 8 .20 $ (84 ,71 9 . 2 8 ) $ (122 ,236 .5 7) $ 117,252 .06 $ 2,115 ,796 .1 3 Oc t o b e r , 20 1 6 s 57 5 ,71 4 .83 $ 4 2 5 ,51 8 .34 s 18 0 ,88 5 .75 $ 14 6 ,96 0 . 7 1 $ 29 3 , 9 2 1 .43 $ 1 .00 $ 32 1 ,02 6 . 8 7 $ 16 7 , 4 2 9 . 3 5 $ (84 ,79 9 .65 ) $ (131 ,7 85 .11 ) $ 108,128 .48 $ 2,003 ,000 .00 No v e m b e r , 20 1 6 $ 15 9 , 5 3 2 . 5 5 $ 31 9 , 0 6 5 . 1 1 s 32 0 . 9 3 0 . 2 3 $ 1 79 ,6 2 5 .92 s (9 1 30 6 1 6 ) $ (1 39 541.42) $ 116,975.74 i 2 140,&4 .~3 De c e m b e r , 20 1 6 $ 18 3 , 1 7 3 . 3 8 $ 36 6 , 3 4 6 . 7 5 $ 32 0 .93 0 . 2 3 $ 20 6 . 8 1 7 61 s (1 0 4 22 4 69 ) $ (158 74537) $ 134.402.58 $ 2 411,81883 Ja n u a r y , 20 1 7 $ 12 7 , 0 9 9 . 2 2 $ 25 4 , 1 9 8 . 4 5 $ 32 0 , 9 3 0 . 2 3 $ 16 2 , 1 2 7 90 $ (73 .52 8 68 ) $ (112 886 .21) $ 96,730.35 I i 1824839 6!i Fe b r u a r y , 20 1 7 $ 13 8 , 5 9 1 . 3 8 $ 27 7 . 1 8 2 . 7 6 $ 32 0 . 9 3 0 2 3 $ 17 5 . 7 1 1 78 $ (7 7 0 1 1 03 ) $ (100 904 06) $ 116,800.24 2 on 18428 Ma r c h , 20 1 7 l $ 17 0 ,3 2 0 . 4 6 $ 34 0 , 6 4 0 . 9 1 $ 32 0 , 9 3 0 . 2 3 $ 21 3 ,36 2 .73 $ (94 95 5 46 ) $ (130879 99) $ 137,612.20 2.411,0 7 4 .4 7 Ap r i l , 20 1 7 $ 15 9 , 5 3 6 . 5 2 $ 31 9 , 0 7 3 . 0 5 $ 32 0 .93 0 . 2 3 $ 18 6 , 0 6 0 41 $ (8 9 , 5 1 0 33 ) $ (125.665.59) $ 128,229.31 2 258 .853.60 Ma y , 20 1 7 $ 15 1 , 3 3 3 . 5 7 $ 30 2 , 6 6 7 . 1 3 $ 32 0 , 3 2 2 . 2 9 $ 18 1 . 8 6 3 0 8 $ (8 6 98 4 59 ) $ (123 507 66) $ 115,252.77 s 2.100 .587 9~ Ju n e , 20 1 7 $ 17 2 , 8 2 5 . 4 9 $ 34 5 , 6 5 0 . 9 8 $ 34 3 , 8 2 6 . 2 9 $ 1 7 7, 0 89 . 8 3 $ (1 0 2 , 4 0 7 54 ) $ (165 649 67) $ 116.478.30 $ 2 195.964 '3 ,, 2, c M l , U U ! ! $ 1 , m ,m . .i a $ m , H U l $ (3 5 5 ,24 U 5 J $ (&i 5 ,0 69.62) $ 388,149.59 3 . R e c o n c l l l a t l o n t o ge n e r a l le d g e r : Ac t i v i t y Ar t i c l e 44 Ov e r l ( U n d e r ) *524 Article 46 Ov e r / ( U n d e r ) An n u a l i ze d Bu d g e t An n u a l i z e d Ba l a n c e to HT E Ac t i v i t y Bu d g e t Bu d g e t (4 mo n t h s ) Bu d g e t Sa l e s Tax Sales Tax 11 0 - 0 0 0 0 - 3 1 3 . 3 0 - 0 1 $ 2, 4 5 2 ,81 1 . 1 9 $ 7 ,57 6 ,02 4 $ (5 ,12 3 ,21 2 . 8 1 ) $ 2 ,52 5 ,34 1 $ (7 2 ,53 0 .14 ) Ar t id e 39 11 0 . 0 0 0 0 - 3 1 3 .30 - 0 2 $ 1 ,81 9 ,62 8 . 9 2 $ 5 ,81 1 ,32 1 $ (3 ,99 1 ,69 2 .08 ) $ 1 ,93 7 ,10 7 $ (1 1 7 , 4 7 8 . 0 8 ) A rt i d e 40 Ge n e r a l Fu n d Re c e i v e d P ri o r FY $ 4 ,194,864.31 s 3 ,011 ,441 .73 11 0 - 0 0 0 0 - 3 1 3. 3 0 - 0 3 $ 63 3 ,01 4 .67 $ 1 ,97 1 ,60 4 $ (1 ,33 8 ,58 9 . 3 3 ) $ 65 7 ,20 1 $ (2 4 , 1 8 6 . 6 6 ) A rt i d e 4 0 Ed u ca ti o n Re c e i v e d to Da t e t h i s FY 1 ,375 ,305 .16 694 ,197 .99 11 0 - - 0 0 0 0 - 3 1 3 . 3 0 - 0 4 $ 76 1 ,89 2 . 0 1 $ 2. 4 1 5 ,84 2 $ (1 ,65 3 ,94 9 .99 ) $ 80 5 ,28 1 $ (4 3 , 3 8 8 . 6 6 ) A rt i d e 42 Ge n e r a l Fu n d I n te r e s t Ea rn ed 11 0 - - 0 0 0 0 - 3 1 3 .30 - 0 5 $ 1 ,26 6 ,02 9 .35 $ 3 ,94 3 ,20 7 $ (2 ,67 7 ,17 7 . 6 5 ) $ 1 ,31 4 ,40 2 $ (4 8 , 3 7 2 . 9 8 ) Ar t i d e 42 Ed u c a ti on $ 5 ,570,169 .47 $ 3,705,639 .72 11 0 - 0 0 0 0 - 3 1 3 . 3 0 . ( ) 6 $ 4 ,14 8 . 1 7 $ $ 4 ,14 8 . 17 $ $ 4, 1 4 8 . 1 7 Ar t i d e 44 11 0 - 0 0 0 0 - 3 1 3 .30 - 0 7 $ (37 1 , 4 6 2 . 4 8 ) $ {81 2 ,74 8 ) $ 44 1 , 2 8 5 .52 $ (2 7 0 ,91 6 ) $ (1 0 0 , 5 4 6 . 4 8 ) Ar t i d e 39 Ci t y Ho l d Ha r ml es s Ex p e n d e d T o Da t e $ (2 ,6 28,025 .00) 11 0 - 0 0 0 0 - 3 1 3 .30 - 0 8 $ (5 7 2 ,65 6 . 6 5 ) $ (1 ,25 0 , 0 0 0 ) $ 67 7 ,34 3 .35 $ (4 1 6 ,66 7 ) S (1 5 5 , 9 8 9 . 9 8 ) A rt i d e 39 Sc h o ol Ho ld H ar m l e s s $ 5 ,99 3 , 4 0 5 _ J 8 $ 19 ,65 5 ,25 0 $ (1 3 ,66 1 ,84 4 . 8 2 ) $ 6 ,55 1 ,75 0 s (5 5 8 , 3 4 4 . 8 2 ) A p p ro p r ia t e d $ 3 ,800 ,000 .00 $ 2 ,529 ,968 .00 24 2 - 0 0 0 0 - 3 1 3 .30 - - 0 0 $ 45 6 ,34 4 . 7 8 $ 1 ,37 7 ,36 2 $ (9 2 1 ,01 7 .22 ) $ 45 9 , 12 1 $ (2 , 7 7 5 . 8 9 ) Sp e c i a l Di s t r i ct s Av ai l a b l e fo r $ (857 ,855 .53) $ 1 .175 ,671. 72 22 6 -00 0 0 - 3 1 3 .30 - 1 0 s 1 ,31 5 ,:J 0 5 . 1 S s :J .ao o .!l ! l ! l s (2 ,42 4 ,S§ U l ' . : l ) s 1< 1 ,25 0 ,00 0 S (1 2 ,B7 : i 1 ,H U 1 j A rt i d e 44 •5 2 4 Sa l e s Ta x A pp r o p ri at i o n 22 5 - 0 0 0 0 -3 13 . 3 0 - 1 0 $ 69 4 ,19 7 . 9 9 $ 2 ,52 9 ,96 8 $ (1 ,83 5 , 7 7 0 . 0 1 ) $ 84 3 , 3 2 3 s (1 4 9 , 1 2 4 . 6 8 ) Ar t i d e 46 Sa le s T ax U :\ Mv Do c u m e n t s \ M o n t h l y Re p o r t s \ 20 1 7 - 20 1 8 \ S a l e s Ta x \ S a l e s Ta x 20 1 8 021918a HCBOC Page 110 Ag e n d a Item 7 ~ Ha r n e t t Co u n t y Ve t e r a n s Se r v i c e s Ac t i v i t i e s Re p o r t i n g Fo r m Mo n t h / Y e a r Ja n u a r y 20 1 8 Re q u e s t Fo r Se r v i c e Co r r e s p o n d e n c e Cl a i m a n t St a t u s Wr i t t e n Ac t i o n Ta k e n (Claims & Development) (T e l e o h o n e an d In - P e r s o n \ Ou t - C: C: C 0 - Q) ·;; 0 ci E C: C C: fl) "C C'O fl) - 0 C: fl) C: ::, 0 ·- a. a. 0 Cl) C: C'O . : C'O a. ·-0 0 :: s 0.. Cl) 0 Cl ) :E "i J C'O z 0.. C: :c Cl) fl ) _u, ... C: C: I I 0 fl) C'O fl) w > 0 C: fl ) fl) C'O 0 C Q) - C: ·-... .c - C: I! ~ C o Cl ) ci en C'O -~ -C'O 0~ fl ) Cl ) .. . ... a. C'O -.c -Cl) a. 0 I IJ . [ e ... 0 (.) 0 Cl ) = Cl ) Cl ) Cl ) E s ~ ~ (.) Cl ) >< ~ .c - "C .c ~ - 0 0 "C ::, .c fl) DA T E NA M E :! ! . C'O - ~ i - : ; 5 0 a. 0 ~ ~ "C (.) 0 Cl) i ~ 0 0 0 C id " ~ w fl) zm 1 50 1 33 0 11 4 87 13 0 26 1 14 4 6 8 4 1 11 11 73 2 3 GW - 2 7 4 VN - 5 1 5 OI F - 3 8 6 K- 1 3 7 PT -2 8 W W l l -2 9 10 Am y No e l 11 Ha r n e t t C o u n h t e r a n s 12 Of f i c e r __ Q - 13 5 . Wa l k In : 15 7 14 ~ Ph o n e Ca l l s : 50 1 15 Ou t r e a c h : 36 16 17 18 19 To t a l 50 1 33 0 11 4 87 13 0 26 1 1 4 4 6 8 4 1 11 0 11 73 021918a HCBOC Page 111 July 1, 2017 -June 30, 2018 Front Desk -Check-in Appointments Health Clinics Adult Women Wellness Clinic Harnett County Department of Public Health Activities Summary Jul Aug Sep Oct Nov Dec Jan Feb 993 1364 1360 1206 1001 834 1039 3 3 2 2 1 3 4 Care Coordination for Children {CC4C) 260 290 268 257 283 279 290 Child Health -Sick Clinic 75 110 136 127 147 107 107 Child Health -Well Clinic 82 183 167 120 72 43 65 County Employee Health Clinic 132 142 222 406 135 136 181 Family Plannina 150 185 150 140 129 129 130 Immunizations 180 312 501 351 213 129 122 Maternity (Prenatal Clinic) 222 285 225 230 226 211 216 OB Care Manaaement (OBCM) 210 173 156 138 99 108 83 Postoartum Home Visits 10 28 15 20 28 21 25 Refer/Repeat Pap 1 1 0 2 3 1 1 STD Services 100 142 108 98 96 74 95 TB Services 197 160 144 149 120 60 145 Welcome Baby Home Visits 10 30 15 21 28 22 25 Total Services 1632 2044 2109 2061 1580 1323 1489 0 Reoortable Disease Cases Tuberculosis 0 0 0 0 0 0 0 HIV -(Quarterly report) 0 0 0 0 0 0 0 AIDS -(Quarterly report) 0 0 0 0 0 0 0 SYPHILIS -(Quarterly report) 2 1 0 0 0 0 0 OTHER STD's 13 21 16 12 15 12 30 Other (salmonella , campylobacter, etc) 3 3 2 0 7 10 1 Total Services 18 25 18 12 22 22 31 0 Health Education Outreach 288 579 303 688 327 371 241 Laboratory Clients 589 830 793 711 645 560 660 Laboratorv Tests 1269 1563 1352 1171 1139 1030 1137 HIV Tests 141 186 155 137 138 107 132 WIC Active Particioation 3019 3068 3054 3053 3005 2940 Vital Statistics n ~ Births In County ~Ei'~~ 49 39 40 45 76 49 49 Births Out of Countv _.J';J,cf.-.--:>::," 135 98 86 133 144 96 153 Deaths 67 67 66 63 58 62 70 Environmental Health # of Improvement Aoos Confirmed 37 39 40 37 23 38 40 Number of Permits Issued 44 39 33 50 30 30 43 Number of Completions 45 52 38 41 42 53 31 Number of Existina Permits 22 30 23 50 28 28 28 Reoair Permits Issued 15 5 3 3 3 10 5 Permits Denied 0 1 2 1 0 0 0 Food and Lodaina Establishments lnspect'd/Reinspected 69 80 85 92 92 65 63 Visits / Critical Voliations Verfication 21 24 26 58 29 29 27 Private Water Sunnlies Applications Received 14 17 2 2 9 11 9 updated 02/07/2018 Agenda Item _7 ______ _ Mar Apr May Jun troTAL AVG. 7797 1113.9 18 2.5714 1927 275.29 809 115.57 732 104.57 1354 193.43 1013 144.71 1808 258 .29 1615 230.71 967 138.14 147 21 9 1 .2857 713 101.86 975 139.29 151 21.571 0 0 0 0 12238 1748.3 0 0 0 0 0 0 3 0.4286 119 17 26 3.7143 0 0 0 0 148 21.143 2797 399.57 4788 684 8661 1237.3 996 142.29 18139 3023.2 347 49.571 845 120.71 453 64.714 254 36.286 269 38.429 302 43.143 209 29.857 44 6.2857 4 0.5714 546 78 214 30.571 64 9.1429 021918a HCBOC Page 112 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2018 : Section 1. To amend the Public Utilities West Central Transmission PU1301 , the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 546-9100-431-45-01 Construction $ 9,346 546-9100-431-60-57 Miscellaneous $9,346 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To decrease construction line due to sa les tax. PE#5 APPROVALS : LC-, kfk..;)&Y County Manager (date) y.).-18 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and t o the Budget Officer and the Finance Office r for t heir direction. Adopted _________________ _ Margaret Regina Daniel, Clerk to the Board Gord on Springle, Chairman Harnett County Board of Comm 021918a HCBOC Page 113 BUDG ET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2018 Section 1. To amend the General Fund , Solid Waste Department, the appropria ti ons are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-461-55-12 Printinq & Bindinq $500 580-6600-46 1-54-26 Advertisi n q $500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase line for advertising. APPROVALS : er (date) 1 County Manager (dat e) t-h .• ~l ; 1-Q-18 section 2. Copies of this budget amendment shall e furnished to the Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted _________________ _ Margaret Regino Wheeler. Clerk t o th e Board Gordon Springle. Chairman Harnett County Board of Commissioners 021918a HCBOC Page 114 234-7410-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Harnett County WIOA ADULT Program Fund , the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7410-465.12-02 Participant/Paid Work Exp $1500 234-7410-465 .32-26 I nee ntives/Pa rtici pants $1500 234-7410-465.32-73 Training Vouchers -ITA $5050 234-7410-465.58-02 Training (OJT) $2000 234-7410-465.58-19 Travel Participant $10000 234-7 410-465 .35-27 Child Care $1500 2 34-7 410-465.35-83 Paid Work Experience $18550 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To align budget amounts for the new fiscal year. ~&~1/8/18 Department Head (date) P~ ~ 1cJtt..Jr. 41::: County Manager (date) 1-ILvl ~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finan ce Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 115 234-7411-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Harnett County WIOA Dislocated Workers Program Fund, the appropriations are to be changed as follows: AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7411-465 .58-02 TRAINING (OJT) $4600 234-7411-465 .58-19 TRAVEL -PARTICIPANT $4000 234-7411-465.12-02 PARTICIPANT/PAID WORK EXPERIENCE $4600 2 34-7 411-465.35-83 TRAINING VOUCHERS -AUTH $4000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE P{,,µJ.L-, k )±c. -eJv.d:: (date) County Manager (date) 1-~&-n 1-J Id Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Spr ingle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 116 234-7407-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Harnett County WIOA YOUTH Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7407-465.32-72 Support Services $500 234-7407-465.35-01 Stipends $750 234-7407-465 .35-26 Participant Cost $1000 234-7407-465.58-19 Travel Participant $1000 234-7407-465.32-73 Training Vouchers-lTA $3250 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move funds for program needs. 1/5/18 Department Head (date) County Manager (date) 1~11...o-l8 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 117 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1.To amend the Airport budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-6500-406.43-15 Operating-Repair & Maintenance/Building 2000 110-6500-406.60-33 Operating -Supplies/Material & Supplies 2000 110-6500-406.30-04 Operating -Professional/ Professional Services 4000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increase account to fund professional services to conduct an Independent Fee Estimate Review. It is required by Federal Aviation Administration an Independent Fee Estimate (IFE) review must be conducted for estimates over $100,000. The independent review will be conducted to verify consultant Talbert & Bright. lnc.'s estimated fees are in-line with like consultative airport services. Cost is reimbursable through Division of Aviation grant funding. APPROVALS: ~d/tt-/?cfo,/r Department Head (date) ~._ ~ s+e,. j.....J.:: County Manager (date) 1-.l'-t,.. 18 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ day of ______ ~-------- Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner 021918a HCBOC Page 118 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7510-441.58-01 Training $ 450.00 110-7510-441.58-14 Travel $ 450.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in the RSVP program to cover cost of NCAVA registrations. APPROVALS: f 9k~ W1 \ 11 DepartmentHed (date) County Manager (Date) /r .l.Y r lK Section 2 . Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 119 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7 600-441.32 -26 Incentives $ 500.00 110-7600-441.60-33 Materials & Supplies $ 250.00 110-7600-441.60-46 Medical Supplies $ 1,450.00 110-7600-441.60-47 Food & Provisions $ 700.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in the PN Community Grant for a Maternity Fair. APPROVALS: ,f ,\\~ 9t~ .\\i~ Department Head (d ate) County Manager (Date) 1 ~ J. '-i - 1 ¥ Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Board of Com mi ssioners 021918a HCBOC Page 120 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows : EXPENDITURE CODE NUMBER 110-7552-441.58-01 110-7552.441.58-14 REVENUE CODE NUMBER EXPLANATION : AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Training $ 100.00 Travel $ 100.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE To move funds in the Elderly Nutrition program for registration to attend the NCAOA Conference. APPROVALS: f 91~ J J1i/12 Department Head (date) County Manager (Date) ( \ , ,. .,._'-j ,...I~ Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Bo ard of Commiss ioners 021918a HCBOC Page 121 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7500-441.54-26 Advertising $ 20.00 110-7500-441.55-12 Printing and Binding $ 20.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move funds in the Aging program for printing needs. APPROVALS: ~\fl 9t~.'1~ Department Head (date) County Manager (Date) ( 1 \) ~ 04-(_,,--( IS Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle , Chairman Harnett County Board of Commissioners 021918a HCBOC Page 122 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the General Fund , Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5100-420-11-13 Salaries & Wages -Vacati on Payout 8,000 110-5100-420-11-0 Salaries & Wages 7,155 110-5100-420-11-14 Salari es & Wages-Longevity 845 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase the Sheriff's Vacation payout and Holiday payout for termination pay. APPROVALS: D\»~kb:N) Y2,/tt Department Head (date) County Manager (date) 1---J. \.-18 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2018. Margaret Regina Wheeler, Interim Clerk to the Board Gordon , Springle Harnett County Board of Commissioners 021918a HCBOC Page 123 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance fo r the fiscal year ending June 30, 2018 : Section 1. To amend the General Fund, Sheriffs Department-Detention, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5120-420-11-13 Salaries & Wages -Vacation Payout 4,792 110-5120-420-11-06 Salaries & Wages -Comp time Payout 60 110-5120-420-11-00 Salaries & Wages 4,852 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase the Detention Center's Vacation and Comp. time payout lines for termination pay. APPROVALS: 1-h...,..t C. ll-~ County Manager (date) /-.J. l,p --18 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted th is day of , 2018. Margaret Regina Wheeler, Interim Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 124 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the General Fund, Sheriff's Department-SRO , the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5115-420-11-13 Salaries & Wages -Vacation Payout 3,245 110-5115-420-11-06 Salaries & Wages -Comp Time Payout 44 110-5115-420-11-14 Salaries & Wages-Longevity 1,348 110-5115-420-11-10 Salaries & Wages -Holiday Payout 53 110-5115-420-11-00 Salaries & Wages 1,994 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase the Sheriff's SRO line for Vacation, Holiday and Comp . Time payout for termination pay. APPROVALS: Department Head (date) County Manager (date) 1~ .Ll.-1 'i Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted thi s day of , 2018. Margaret Regina Wheeler, Interim Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 125 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section l .To amend the Airport budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-6500-406.52-54 Operating-Insurance & Bonds 159 110-6500-406.60-33 Operating -Repair & Ma int. Landscaping 6 110-6500-406.30-04 Operating -Professional/ Professional Services 165 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increase account to fund professional services to conduct an Independent Fee Estimate Review. It is required by Federal Aviation Administration an Independent Fee Estimate (IFE) review must be conducted for estimates over $100,000. The independent review will be conducted to verify consultant Talbert & Bright. lnc.'s estimated fees are in -line with like consultative airport services. Cost is reimbursable through Division of Aviation grant funding. APPROVALS: R ...Au IL Q.e,_..)y K County Manager(date) )....-..l-i~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this. ______ day of. ______ _, _______ _ Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner 021918a HCBOC Page 126 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the Human Resources Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4250-410.12.00 Salary and Wages Part Time $2.00 110-4250-410.11-05 Salary and Wages Over-Time $2.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move funds to cover employee .25 hours of overtime. APPROVALS: --~l):~;u /J RY>d -~ Department Head (~;te), / _ 0 County Manager (date) //3f;o20/o ~--..)..-18 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 021918a HCBOC Page 127 BUDGET ORD INAN C E AMENDMENT BE IT ORDA INED by the Governing Board of the County o f Harnett. North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2018 Section 1. To amend the General Fund , Solid Waste Department, the appropriati ons are to be changed as follows: EX PENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-46 1-11-05 Sa laries & Waae s Overtime $100 580-6600-46 l -l 1-00 Salaries & Waa es $100 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To put mon ey in line for part time overtim e . County Man age r (dat e) ~--.,,..ti Sect ion 2. Copies of this bud get amendment sha ll be furnished to the C lerk to t he Board. and to the Budget Officer and the Finance Officer for their direction. Adopted __________________ _ Margaret Regina Wh e eler, Clerk to t he Board Gord an Spri n gle. Chairman Harnett County Board of Commissioners 021918a HCBOC Page 128 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 20 18 Sectio n 1. To amend the IT department, the appropriations a re to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4900-41 0-58-14 Trave l $1 ,500 110-4 900-4 1 0-5 8-0 1 Tra ininQ $1,500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Movement o f funds to cover balance o f fiscal year expense APPROVALS : ft-PM Dept He a d (date) d..(o..-\'D · ~L~.Jv-J- county Man ager (dat e) ).,8 -18 Section 2. Copies of this budge t amendment shall be fu rnished o the C lerk to the Board, and to the Budget Officer Adopted _________________ _ Marga ret Regina Wheeler, Clerk to the Board Gordon Springle, C h airman Harnett County Board of Commissioners 021918a HCBOC Page 129