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HomeMy WebLinkAbout111417wsmHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session November 14, 2017 The Harnett County Board of Commissioners met in work session on Tuesday, November 14, 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Gordon Springle, Chairman Barbara McKoy, Commissioner Abe Elmore, Commissioner Howard Penny, Commissioner Member absent: Joe Miller, Vice Chairman Staff present: Paula Stewart, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk The following agenda was before the Board: > Harnett/Chatham/Wake County Boundary Line Project > EMS Part-time salaries ➢ Update on HARTS ➢ Update on Veteran Services • County Manager's Report: - 2018 Schedule of Meetings Harnett County Board of Commissioners - Invitations and upcoming meetings ➢ Closed Session ➢ Adjourn Chairman Springle called the meeting to order at 9:00 am. Commissioner Elmore led the Pledge of Allegiance and invocation. Harnett County GIS/E-911 Operations Administrator Clint Williams presented the HamettlChatham/Wake County Boundary Lines project. GIS Specialist Sean Burke was also present. Mr. Williams reported there are discrepancies regarding the location of shared county boundary lines, which he said is common in North Carolina. He said boundary line uncertainties could affect tax assessment and property value; deed recordation; zoning, permits and building inspections; public safety; Board of Elections; and school system. Mr. Williams said today's technology can locate boundary lines much more precisely and uncover discrepancies. November 14, 2017 Work Session Minutes Harnett County Board of Commissioners Page 1 of 3 Mr. Williams said Wake County approached Harnett County about inconsistency in the lines in 2010. In November 2010, Harnett County requested NC Geodetic Survey (NCGS) to survey the Harnett Wake county line. The survey was completed at no cost to the county. NCGS discovered the actual Chatham -Harnett -Wake corner 520' southwest of the 1961 corner. Mr. Williams said NCGS has proposed an established line for Chatham, Harnett and Wake counties to consider. Harnett, Chatham and Wake have meet three times with NCGS and all counties agree with the NCGS survey results. Mr. Williams referenced the following general statutes: NCGS 153A-17 Existing Boundaries, "The boundaries of each county shall remain as presently established, until changed in accordance with law." (1973, c. 822, s.1.) NC 153A-18 Uncertain or Disputed Boundary, "Uncertain boundaries may be resolved between two or more counties through a survey or ortho photography mapping. The established line must be adopted by the Board of Commissioners of each county." Mr. Williams shared preliminary figures regarding the new established line. The changes will cause some properties currently in one county to be in another county, or split some properties between two counties. He noted there are many issues to work out. Mr. Williams outlined next steps to move forward: ➢ Brief Board of Commissioners in each county. ➢ Prepare legislation to change the Chatham -Harnett -Wake County corner. > Outreach to affected property owners along the Chatham -Harnett -Wake Line. A public meeting will be held on December 5, 2017 at 5:30 at the Northwest Harnett Fire Department. • Chatham -Harnett -Wake Board of Commissioners consider a joint resolution to establish the county boundary lines. Mr. Williams requested permission to proceed with resolving the current county boundary discrepancies with Chatham and Wake County. It was the consensus of the Board of Commissioner for staff to proceed as presented. Harnett County Emergency Services Director Jimmy Riddle discussed EMS part-time salaries and requested guidance and feedback. EMS Chief Rick Denning was also present. Mr. Riddle said Harnett County utilizes part-time paramedics on average approximately 1300 hours monthly to backfill vacancies. He said they could not meet this need with their part-time paramedics so they first mandate full-time overtime, which is creating burn out issues for those employees. Mr. Riddle said they are unable to keep their part-time roosters full because the county does not pay the same as surrounding counties. The estimated cost to pay part-time paramedics the same as surrounding counties is over $50,000 a year. Staff noted the recent Springsted Compensation Study did not look at part-time positions. Mrs. Stewart said this is a problem with nontraditional work hours. Mr. Riddle reported they are experiencing larger call volumes and the increase in the need for event coverages. He said they have recently had to take 911 transport vehicles off the road and place a single paramedic on a Quick Response Vehicle limiting their capabilities of transporting patients. Chairman Springle mentioned the Board recently approved making some part-time November 14, 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 3 positions full-time to help with this. Mr. Denning responded any time you add full-time positions you still need part-time positions to cover when they are out. It was the consensus of the Board that staff work to develop a pay plan for this part-time help to bring back to the Board. General Services Director Barry Blevins and Transit Program Manager Larry Smith provided an update on the Harnett Area Rural Transit System (HARTS). Mr. Blevins said HARTS has changed a lot in the last few years under Mr. Smith's leadership. Mr. Smith listed their agency demographics also referred to as "funding sources". He said their new transportation planning software (CTS) has helped significantly. Mr. Smith said CTS geographically plans routes to reduce mileage, hours, wait times and increases ridership. CTS has detailed and accurate billing logs which has given them the ability to produce billing invoices in hours compared to weeks with their previous software. They are also finalizing installation of their tablet -based operating system into the vehicle fleet. Mr. Smith reviewed details for HARTS 1St quarter since the CTS adoption showing revenue after deducting operating expenses as $26,853.98. Staff responded that they will research the possibility of working more than first shift and reviewed their process for transporting dialysis patients. Director of Veteran Services Eric Truesdale provided an update on Veteran Services. Veteran Service Officers Amy Noel and John Elskamp talked about the Veterans Services Department Outreach Program. The mission of the outreach program is to serve veterans and their families in Harnett County who have limited mobility obtain benefits from the Department of Veteran Affairs and the State of North Carolina. Mr. Truesdale distributed a DMVA resource guide. The group also talked about the recent Veteran's Court ceremony and awards. Mrs. Stewart presented the proposed 2018 Schedule of Meetings for Harnett County Board of Commissioners for discussion. She also reviewed invitations and upcoming meetings for commissioners. There was no need for closed session. Commissioner Elmore moved to adjourn the meeting at 10:11 am. Commissioner Penny seconded the motion that passed 4 — 0. ret Regina eeler, Clerk November 14, 2017 Work Session Minutes Harnett County Board of Commissioners Page 3 of 3