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Home My WebLink About071717a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting July 17, 2017 1. Call to order -Chairman Gordon Springle 7:00pm 2. Pledge of Allegiance and Invocation -Commissioner Abe Elmore 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates, refunds and releases D. Campbell Stadium Sidewalk Capital Project Ordinance $200,000 E. Human Resources requests approval of the 2018 and 2019 Holiday Schedule F. Harnett County Cooperative Extension requests approval for Harnett County to reimburse North Carolina A&T State University 50% of the EFNEP position's salary and benefits for the Fiscal Year 2017-2018. Harnett County Cooperative Extension also requests approval of the Memorandum of Agreement with North Carolina A&T State Univers ity. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. Hamett County Economic Development Incentive Guidelines, Ernie Pearson, Nexsen Pruet 8. Harnett County Board of Education requests approval of a capital purchase of eight(8) modular units for $84,000, Superintendent Aaron Fleming 9 . County Manager's Report -Joseph Jeffries, County Manager Tax Administrator's sworn report showing a list of unpaid taxes, as of June 30, 2017, constituting liens on real property ($269,682.27), a list of unpaid taxes on personal property not constituting liens on real property ($68,885.49) and make settlement for the 2016 taxes ($56,445 ,651.85). Harnett County Veteran Services Activities Reporting -June 2017 Harnett County Financial Summary Report -May 2017 Harnett County Sales Tax Analysis by Article -March 2017 Harnett County Public Health Activities Summary -June 2017 Page 1 071717 HC BOC Page 1 Hamett County DSS Monthly Report -May 2017 Interdepartmental Budget Amendments 10. New Business 11. Closed Session 12 . Adjourn Add-on: Hamett County Juvenile Crime Prevention Council requests permission to submit Program Agreements from the North Carolina Department of Public Safety JCPC for the following programs: Hamett County Restitution Program 10% local cash match required 4-H Teen Court and At-Risk Youth Development (no match required) Positive Action with Mindfulness 10% local match required ReEntry Psychological Services -pass thru ReEntry Healthy Choices -pass thru JCPC ADMIN (no match required) Page 2 071717 HC BOC Page 2 Agenda Item ,., -A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting June 19, 2017 The Harnett County Board of Commissioners met in regular session on Monday, June 19, 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 7:00 pm. Vice Chairman Miller led the Pledge of Allegiance and invocation. Chairman Springle called for additions and deletions to the published agenda. Mr. Jeffries requested the addition of the Sheriff's Office request to award a Glock Model 22 service weapon to Lieutenant Kevin Matthews upon his retirement from the Harnett County Sheriffs Office. Commissioner Elmore moved to approve the agenda as amended. Commissioner Penny seconded the motion, which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Minutes: June 5, 2017 Regular Meeting 2. Budget Amendments: 4 79 Workers Compensation Fund Code 901-9801-410.32-90 Workers Comp 901-0000-3 56. 91-05 Excess Reimbursement 480 Medical Insurance Fund Code 906-9802-410.21-06 Payment of Claims 906-0000-353 .98-09 Medical/Daycare FSA 2,500,000 increase 2 ,500,000 increase 10,000 increase 10 ,000 increase June 19, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of9 071717 HC BOC Page 3 496 CooQerative Extension Code 110-7319-465.11-00 110-7319-465.21-00 l 10-7319-465.21-05 110-7319-465.21-07 110-7319-465.22-00 11 0-7319-465 .23-00 110-7319-465.23-01 110-7319-465.25-10 110-7319-465.26-08 110-0000-331. 73-19 490 CooQerative Extension Code 110-7319-465 .11-00 l 10-7319-465.21-00 110-7319-465 .22-00 110-7319-465.23-00 110-7319-465 .26-08 110-0000-353.73-27 497 Administration Code 110-8800-490.32-16 l 10-4150-410.30-04 502 Human Resources Code 110-8800-490.32-16 110-4250-410.60-33 503 Human Resources Code 110-4250-410.12-00 110-4250-410.22-00 110-4250-410.23-00 110-4250-410.58-14 110-4250-410.33-45 l l0-4250-410.58-01 110-4250-410.60-33 110-8800-490.32-16 505 AiqJOrt Code 110-6500-406.43-16 110-0000-356.30-00 110-0000-399.00-00 Salaries & Wages 5,662 increase Group Insurance 982 increase Employee Clinic 23 increase Dental 45 increase FICA 434 increase Regular Retirement 415 increase Supplemental Retirement 114 increase Unemployment 29 increase Workers Compensation 130 increase Revenue -Adolescent Parenting Program 7,834 increase Salaries & Wages 44 5 increase Group Insurance 287 increase FICA 3 3 7 increase Regular Retirement 3 3 6 increase Workers Compensation 5 increase Adolescent Parenting -BJ Reg. Hospital 1,410 increase Contingency 5,000 decrease Professional Services 5,000 increase Contingency 2,087 decrease Materials & Supplies 2 ,087 increase Salaries & Wages Part Time 5,643 increase FICA 4 3 2 increase Retirement 415 increase Travel 518 decrease Contracted Services 700 decrease Training 97 5 decrease Materials & Supplies 297 decrease Contingency 4,000 decrease Maintenance & Repair -Equipment 1,000 increase Reimbursement/Insurance Claim 1,313 increase Fund Balance Appropriated 3 13 decrease June 19, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of9 071717 HC BOC Page 4 506 Debt Service -HCDPU Code 521-9003-431.86-3 l 521-9003-431.87-31 521-9004-431.86-31 521-9004-431.87-31 52 l-9005-431.86-31 521-9005-431.87-3 l 521-9006-431.86-31 521-9006-431.87-31 521-9008-431 .86-31 521-9008-431.87-31 521-9009-431.86-31 521-9009-431.87-31 521 -9010-431.86-31 521-9010-431.87-31 521-0000-389.50-00 521-0000-357.00-00 South Central W &S -Debt Service Int. South Central W &S -Debt Service Prin. West Central W&S -Debt Service Int. 728,025 increase 465 ,000 increase 52,425 increase 95,000 increase 29,188 increase 65,000 increase 81,163 increase West Central W &S -Debt Service Prin. Northwest W &S -Debt Service Int. Northwest W &S -Debt Service Prin. Southwest W &S -Debt Service Int. Southwest W &S -Debt Service Prin. Southeast W &S -Debt Service Int. Southeast W &S -Debt Service Prin. East Central W &S -Debt Service Int. East Central W &S -Debt Service Prin. Riverside W &S -Debt Service Int. Riverside W &S -Debt Service Prin. PU -Interfund Transfer Capital Lease Revenue 507 Debt Service Fund, Districts 165,000 increase 33 ,800 increase 45 ,000 increase 94,113 increase 105,000 increase 35,138 increase 25,000 increase 574,950 increase 1,443,902 increase 8,025 decrease 65 ,000 decrease 52,425 decrease 95,000 decrease 29,188 decrease 65,000 decrease 81 , 163 decrease 165,000 decrease 33,800 decrease 45 ,000 decrease 94,113 decrease Code 522-9003-431.86-.3 l South Central W &S -Debt Service Int. 522-9003-431.87-31 South Central W&S-Debt Service Prin. 522-9004-431.86-31 West Central W &S -Debt Service Int. 522-9004-431.87-31 West Central W&S -Debt Service Prin. 522-9005-431.86-31 Northwest W &S -Debt Service Int. 522-9005-431.87-3 l Northwest W&S -Debt Service Prin . 522-9006-431 .86-31 Southwest W &S -Debt Service Int. 522-9006-431.87-31 Southwest W &S -Debt Service Prin. 522-9008-431 .86-3 l Southeast W &S -Debt Service Int. 522-9008-431.87-31 Southeast W&S-Debt Service Prin. 522-9009-431.86-31 East Central W &S -Debt Service Int. 522-9009-431.87-31 East Central W &S -Debt Service Prin. 522-9010-431.86-31 Riverside W &S -Debt Service Int. 522-9010-431.87-31 Riverside W&S -Debt Service Prin. 522-000-389.50-00 PU -Interfund Transfer 522-0000-357.00-00 Capital Lease Revenue 105 ,000 decrease 35 ,138 decrease 25 ,000 decrease 574,950 decrease 1,443,902 decrease 511 Animal Services Code 110-5500-420.35-80 I Care (Spay and Neuter) 110-0000-334.65-0l Animal Control /Spay and Neuter 513 General Fund Code 110-8701-490.90-03 Interfund Transfer Capital Project 110-0000-399.00-00 Fund Balance Appropriated 5,000 increase 5,000 increase 100,049 increase I 00,049 increase June 19, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of9 071717 HC BOC Page 5 514 General Fund Code l l0-4150-410.11-00 Administration Salaries & Wages 6,438 increase l 10-4650-410.11-00 Transportation Salaries & Wages 1,656 increase l l0-4651-410.11-00 Transportation Admin Salaries & Wages 1,295 increase l l0-4700-410.11-00 Facilities Maintenance Salaries & Wages 1,662 increase l 10-4900-410.11-00 Information Technology Salaries & Wages 3,726 increase l 10-4910-410.11-00 GIS Salaries & Wages 1,752 increase 110-5100-420.11-00 Sheriff Salaries & Wages 36,593 increase 110-5101-420.11-00 Sheriff Campbell Deputies Salaries & Wages2,811 increase 110-5104-420.11-00 Sheriff Child Support Enforcement S/W 2,313 increase 110-5110-420.11-00 Sheriff Communications Salaries & Wages 6,482 increase 110-5115-420.11-00 Sheriff SRO Salaries & Wages 6,264 increase 110-5120-420.11-00 Jail Salaries & Wages 6,664 increase 110-5300-420.11-00 Emergency Services Salaries & Wages 26,580 increase 110-5300-420.31-45 Disaster Expenses 25 ,000 increase 110-5400-420.11-00 EMS Salaries & Wages 33 ,540 increase 110-5500-465.11-00 Animal Services Salaries & Wages 1,371 increase 110-7501-441.11-00 Aging Family Caregiver Salaries & Wages 1,219 increase 110-7600-441.11-00 Health Salaries & Wages 18 ,382 increase 110-7700-441.1 l-OO Social Services Salaries & Wages 109,718 increase 110-0000-356.41-07 Natural Disaster FEMA 293 ,466 increase 515 Public Utilities Code 53 l-9000-431.11-00 Admin/CRS Salaries & Wages 531-9015-431.11-00 Water Treatment Salaries & Wages 531-9020-431.11-00 Wastewater Treatment Salaries & Wages 531-9021-431.11-00 Wastewater Treatment SHWW Salaries & Wages 531-9025-431.11-00 Distribution Salaries & Wages 531-9030-431.11-00 Collections Salaries & Wages 531-0000-356.41-07 Natural Disaster FEMA 516 Employee Clinic Fund Code 904-9802-410.11-00 Salaries & Wages 904-0000-356.41-07 Natural Disaster FEMA 517 Special Districts Code 242-8001-420.82-10 242-8002-420.82-10 242-8004-420.82-10 242-8004-420.82-20 242-8005-420.82-10 242-8007-420.82-10 242-8008-420.82-l 0 242-8009-420.82-l 0 Special School Anderson Creek Current Tax Current Tax Dunn Emerg. Services Current Tax Benhaven Fire Black River Fire Boone Trail Buies Cr eek Delinquent C urrent Tax Current Tax Current Tax Current T ax 1,891 increase 4 , 11 7 increase 1,499 increase 1,334 increase 10,722 increase 17 ,349 increase 36,912 increase 1,000 increase 1,000 increase 8 ,968 increase 94 ,988 increase 67 ,375 increase 2 ,525 increase 8,915 increase 54,228 increase 25 ,455 increase 31,125 increase June 19 , 2017 Regular Meeting Minutes Harnett Coun ty Board of Commissioners Page 4 of9 071717 HC BOC Page 6 517 S12ecial Districts Continued Code 242-8011-420.82-10 Cypress Pointe Current Tax 242-8011-420 .82-20 Delinquent 242-8013-420.82-10 Duke (Erwin) Fire Current Tax 242-8014-420.82-10 Flat Branch Fire Current Tax 242-8016-420.82-10 Coats Grove Fire Current Tax 242-8017-420.82-10 N Hamett Fire Current Tax 242-8019-420-82-10 Spout Springs Current Tax 242-8021-420.82-10 West Area Fire Current Tax 242-8022-420.82-10 Crains Creek Current Tax 242-8024-420.82-20 Benson/Banner Fire Delinquent 242-8033-420.82-l 0 Summerville Bunnlevel Current Tax 242-8035-420.82-20 West Johnston Delinquent 242-0000-311.10-00 Current Year Taxes 242-0000-311.20-00 Prior Year Taxes 518 S12ecial Districts Code 242-8001-420.82-l 5 Special School OMV Receipts 242-8002-420.82-15 Anderson Creek OMV Receipts 242-8004-420.82-15 Dunn Emergency OMV Receipts 242-8005-420.82-l 5 Benhaven Fire DMV Receipts 242-8007-420.82-l 5 Black River Fire OMV Receipts 242-8008-420.82-l 5 Boone Trail OMV Receipts 242-8009-420.82-l 5 Buies Creek OMV Receipts 242-8011-420.82-15 Cypress Pointe OMV Receipts 242-8013-420.82-l 5 Duke Erwin Fire OMV Receipts 242-8014-420.82-15 Flat Branch Fire OMV Receipts 242-8016-420.82-15 Coats Grove Fire OMV Receipts 242-8017-420.82-15 N. Harnett Fire OMV Receipts 242-8019-420.82-15 Spout Springs OMV Receipts 242-8021-420.82-15 West Area Fire OMV Receipts 242-8022-420.82-l 5 Crains Creek OMV Receipts 242-8024-420.82-15 Benson Banner OMV Receipts 242-8025-420.82-15 Godwin Falcon OMV Receipts 242-8033-420.82-l 5 Summerville OMV Receipts 242-8034-420 .82-l 5 Flatwoods OMV Receipts 242-8035-420.82-15 West Johnston OMV Receipts 242-0000-311.10-01 Current Year Taxes Vehicle Taxes 519 Social Services Department Code 110-7710-441.89-1 I Child Abuse Awareness I 10-7710-441.89-50 Elderly Assistance 110-0000-353.77-04 Child Abuse Awareness 110-0000-3 5 3. 06-00 Social Services Donations 2,500 increase 1,450 increase 16, I 00 increase 23 ,707 increase 29,744 increase 37,606 increase 151,605 increase 2,460 increase 5,710 increase 200 increase 40, 715 increase 100 increase 621,201 increase 4 ,275 increase 5,038 increase I 1,225 increase 25,655 increase 45,812 increase 40,847 increase 22,876 increase 25 ,143 increase 1,899 increase 74,423 increase 25 ,185 increase 1,899 increase 74,423 increase 25,185 increase 28 ,396 increase 35,490 increase 72,288 increase 2,086 increase 2,124 increase 4 ,072 increase 3,658 increase 459,461 increase 914 increase 50 increase 914 increase 50 increase June 19, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 5 of9 071717 HC BOC Page 7 3. Tax rebates , refunds and releases 4. Resolution to add roads to state system (Attachment 1) 5. Harnett County Emergency Services requested approval of the revised Emergency Medical Services Agreement between County of Harnett and the EMS Departments for Harnett County. 6. Harnett County Emergency Services requested approval of the revised Fire Protection Services Agreement between County of Harnett and the Fire Protection Providers for Harnett County. 7. Resolution to Cancel the July 3, 2017 Regular Meeting of the Harnett County Board of Commissioners (Attachment 2) 8 . Harnett County Public Utilities requested award of the chemical supply contracts for HCDPU for FY 2017-18. (Attachment 3) 9. Harnett County Human Resources and Risk Management requested approval to initiate a comprehensive BCBS medical and pharmacy claims audit with MedReview to verify all Harnett County employee medical and pharmacy claims are being filed and paid properly. 10. Harnett County Public Library requested approval to accept LST A EZ grant funds from the State Library, North Carolina Department of Cultural Resources, in the amount of $20,280 with a required $6,760 cash match. The funds will be allocated to prepare a new master plan for our library system and for a feasibility study for a Western Branch Library. 11. Administration requested approval of amendments to the Harnett County Personnel Ordinance Article III , Section 5, titled "The Pay Plan," and Article III, Section 9, titled "Promotions, Demotions, Transfers, Reclassifications, & Revisions" effective July 1, 2017. The proposed changes eliminate the current 3/5 Plan as of July I, 2017, for new full-time employees, promotions, and current employees who earn at or above "job rate," and replaces it with a performance-based pay plan with annual increases dependent on employee performance reviews. Article III, Section 6.2, titled "The Performance Pay Plan," which provides employees with opportunities for performance-based increases every three years, is also eliminated and replaced with the new performance-based plan. The proposed changes will become effective July 1, 2017. 12. Sheriff Office requested approval to award a Glock Model 22 service weapon, for one dollar, to Lieutenant Kevin Matthews upon his retirement from the Harnett County Sheriffs Office. (Attachment 4) June I 9 , 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of9 071717 HC BOC Page 8 Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Cris Nystrom of 391 Center Lane addressed the group. Vice Chairman Miller moved to approve the appointment listed below. Commissioner McKoy seconded the motion, which passed unanimously. ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Shirley White-McNeill (nominated by Vice Chairman Miller) was appointed to this board for a term of one year ending June 30, 2018. Shirley White McNeill asked to be removed from the Nursing Home Community Advisory Committee due to a conflict. Jay Sikes, Manager of Planning Services, petitioned the Board for a public hearing regarding proposed zoning change Case #RZ-17-251, Landowner/ Applicant: Joseph Robinson & Haley White; 9.16 +/-acres (consisting of two parcels); Pin #'s 1515-33-5798 .000 & 1515-33- 7467.000; From Commercial to Industrial Zoning District; Intersection of SR# 1838 (Copart Road) & SR# 1002 (Long Branch Road); Averasboro Township. Mr. Sikes reported on June 5, 2017 the Hamett County Planning Board voted unanimously (5-0) to recommend approval based on compatibility to the Land Use Plan and the existing Commercial zoning that adjoins these parcels. He noted no one attended the meeting in opposition. The parcel is currently occupied by a manufactured home park. The application noted the idea is to discontinue this use and market the land for other purposes. Surrounding land uses include a mix of agriculture, residential, and commercial and industrial. Service available are public (Harnett County) water and private (septic tank) sewer. Mr. Sikes stated staff's evaluation as: The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the adjacent community is reasonable, as many of the existing uses located in the vicinity of the site are of a non- residential nature. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The existing land use classification of Compact Mixed Use is a node meant for activity centers for growing areas. These areas include locations for employment and economic development opportunities. Therefore, the request is compatible with the existing land use classification. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The proposal maintains the general welfare of the public, as the proposed zoning district will allow for the use of the property in the same manner as the area's existing development trends. June 19, 201 7 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of9 071717 HC BOC Page 9 This request is NOT for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: The subject property is immediately adjacent to Industrial zoning therefore this does not need to be evaluated for a small scale rezoning. Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Industrial is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community based on the Land Use Plan and adjacent zoning. It is recommended that this rezoning request be approved. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Haley White, the applicant, spoke in favor of the proposed rezoning. Mrs. White said they hope to increase their property value and potentially have more buyers verses residential. Seeing no one else move, Chairman Springle closed the public hearing. Mr. Sikes confirmed the property does adjoin Copart property. Commissioner Elmore asked if Copart purchased this property could they then turn it into their use if rezoned. Mr. Sikes said if something like Copart purchased the property, that type of use would be a conditional use so it would not automatically be permitted. Such use would have to go before the Board of Adjustment. Vice Chairman Miller moved to approve the requested rezoning to Industrial as it is compatible with Hamett County regulatory documents and would not have an unreasonable impact on the surrounding community based on the Land Use Plan and adjacent zoning. Commissioner Penny seconded the motion that passed 4 to 1 with Commissioner McKoy opposing. Mr. Jeffries petitioned the Board for a public hearing regarding Hamett County's FY 2017-18 Budget. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Shewana McSwain, representing NCATSU, spoke in support of funding the Expanded Food and Nutrition Education Program (EFNEP) in Hamett County. Shirley Bryant of the Shawtown Community spoke in support of funding the EFNEP Hamett County. Lonnette Marsh, M.Ed, representing NCATSU, requested the County fund the EFNEP position at 50% (approximately $20,178). She said there was a verbal agreement with Mr. Fisher that the county would provide 50% of the salary in FY 2017. Mrs. Marsh said this would be a state position cost-shared by the county and state. Tyrone Fisher, Cooperative Extension Director, responded to questions regarding the EFNEP position. There is no contract regarding this position. Mr. Fisher said the County is being asked to fund 50% of the position. Discussions regarding the funding of this position continued. Cris Nystrom of 391 Center Lane in Bunnlevel said an additional library in the Anderson Creek area should be a priority. June 19, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 8 of9 071717 HC BOC Page 10 Seeing no one else move, Chairman Springle closed the public hearing. Mrs. Honeycutt outlined changes to the proposed budget. Vice Chairman Miller moved to approve the FY 2017-18 Budget as presented. Commissioner Elmore seconded the motion, which passed unanimously. Mrs. Stewart presented the proposed economic development budget in the amount of $1,266,367. Of that amount, the following two specific incentives may be paid pursuant to previously adopted Economic Development Incentive Agreements: a) The Rooms To Go Distribution Company, LLC Agreement for the new Rooms To Go facility in Dunn, NC (up to $352,107); and b) The Dunn Hospitality Ventures , LLC Agreement for the new Fairfield Inn & Suites facility in Dunn, NC (up to $33,750). The budget also includes a multi-county cooperative marketing agreement for the Moncure Megasite in the amount of $60,000. Mrs. Stewart noted the incentive amounts above are the most they can qualify for. She said Dunn Hospitality Ventures, LLC, did not meet their requirements and were not paid this fiscal year. Mrs. Stewart also said a revised incentive agreement is forthcoming. Vice Chairman Miller moved to approve the proposed economic development appropriations in the proposed FY 2017-18 Budget. Commissioner Penny seconded the motion, which passed unanimously. Mr. Jeffries presented the following reports: Harnett County Veteran Services Activities Reporting -May 201 7 Harnett County DS S Monthly Report Totals 2016-17 Harnett County Public Health Activities Summary -May 2017 Interdepartmental Budget Amendments Chairman Springle called for any new business. Vice Chairman Miller noted he recently attended the graduation ceremony of some Harnett and Lee County deputies who took Crisis Intervention Training. Commissioner Penny said he was very appreciative of the Coats-Grove Fire Department who recently helped him during a field fire . Commissioner McKoy asked to discuss the EFNEP position at an upcoming work session. Commissioner Elmore reminded the group of a celebration on September 20, 2017 for Triangle South Enterprise Center's 30 years of service and Magnolia School 's I 00 years in existence. Chairman Springle thanked staff for their efforts hosting the note burning ceremony at the courthouse. Commissioner Elmore moved to adjourn the meeting at 7:51 pm. Commissioner Penny seconded the motion, which passed unanimously. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk June 19, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 9 of9 071717 HC BOC Page 11 ATTACH~NTl RESOLUTION BE IT RESOLVED that the Hamett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Patton's Point Subdivision Bunkerbuster Court Fifty Caliber Drive Eisenhower Court Schoemaker Court True Blue Drive Jumpmaster Drive Abram Court Gunner Court Humvee Court Duly adopted this 19th day of June 2017. HARNETT COUNTY BOARD OF COMMISSIONERS ~~ strong root s • new growth 071717 HC BOC Page 12 ATTACHMENT 2 ·~~~ Harnet t ~r-: COUN T Y . --~.:____,_..:_ NORTH CAROLINA A RESOLUTION TO CANCEL THE July 3, 2017 REGULAR MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Hamett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may cancel the place or time of a particular regular meeting by resolution: that the Board has determined that it will not meet at its regular scheduled morning meetings of Monday, July 3, 2017. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Hamett County that its regular meeting scheduled for Monday, July 3, 2017 is hereby canceled; that this Resolution shall be filed with the Clerk to the Board, posed at the regular meeting place and forwarded to all parties on the County 's Sunshine List. Adopted by the Hamett County Board of Commissioners in regular session, this 1 9st day of June, 2017. HARNETT COUNTY BOARD OF COMMISSIONERS By: Q:~1~ Attest: strong root s • new g ro wt h www.harn ett.o rg 071717 HC BOC Page 13 ~ E--;z ~ = u < E--E--< Harnett County Public Utilit i e s . . P l e a s e n o t e t h a t t h i s i s a b i d t a b u l a t i o n o n l y . . Bid Tabulation • Water Che m i c a l B i d s • • N o f i n a l d e c i s i o n s w i l l b e m a d e u n t i l r e v i e w e d a n d a w a r d e d b y t h e H a r n e t t C o u n t y B o a r d o f C o m m i s s i o n e r s * * May 24, 2017 PUWWOS 2 4 2 0 1 7 . , , , . ~ . r u 0 . s C : . c : ' ' 6 . . J ! ! : : r u I , ! r R u . s . . c J u . s C I I . S . s , ; b ' . . f i ; . _ 5 c i , ' J . . . ~ . : : : , : c t i i . . . . . . . j : : : E C : g ~ . . C : ~ C I I ~ . . . ; 5 § v I I ) C l ) . . . . Item #1. Caustic Soda SD_% T T L ( d r y t o n ) $ $ $ 5 8 8 . 6 3 $ s u . s s $ $ 5 7 6 . 0 0 Item #2. Copper Sulfat~ jp e r l b ) $ $ 1 A Z $ 1 . 5 1 2 5 $ 2 . 0 9 6 $ $ Item #3. 15% Hydrochloric A c i d T T L ( p e r w e t l b ) I $ $ s 0 . 0 1 8 s I s 0 . 0 1 3 U _ ~ o . o s 1 J s B l u e h i g h l i g h t i s f o r t h e c o m p a n y I w i s h t o a w a r d t h e 2 0 1 7 • 2 0 1 8 c h e m i c a l c o n t r a c t 0 7 1 7 1 7 H C B O C P a g e 1 4 Attachment 4 NORTH CAROLINA HARNETT COUNTY RESOLUTION THAT, WHEREAS, Kevin Burns Matthews, began his Harnett County Law Enforcement career on May 27th 1994; and WHEREAS, after twenty-three years of distinguished service to Harnett County, Kevin B Matthews will retire; and WHEREAS, according to North Carolina General Statute 14-402 and 14-409.1, proper permits have been obtained (as attached) in order to receive the side arm. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that Kevin B Matthews be awarded the following service side arm for one dollar ($1. 00). Glock Model 22 Serial Number YUZ845. Duly adopted this jq~ day o f ---'Ti~u,._,n'-'-""'e.____, 2 o -11_ · HARNETT COUNTY BOARD OF COMMISSIONERS Chairman 1*TE:::x-~~~ ~ {) Cle;k-@~ ti;'e Board 071717 HC BOC Page 15 Age nd a Item __ l/_,.__•-"'"6~--- BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fisca l year ending June 30, 2018 Section 1. To amend the General Funds, JCPC Programs , the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE I 10-5899-420.32-64 Healthy Choices /ooss throuohl $11.756 l 10-5899-420.35-25 Psvcholooicol Services (ooss throuahl $6 ,000 110-5899-420.36-26 Positive Action w Mindfulness /ooss throuahl $26,000 110-5898-420.60-33 JCPC Ad min Materials & Sunnlies $3 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334.41-08 Healthy Choices $11.756 I I 0-0000-331 .41 -02 Psycholoqical Services $6,000 110-0000-334 .58-06 Positive Action w Mindfulness $26,000 1 1 0-0000-331 .79-01 JCPC Admin $5,037 1 1 0-0000-399 .00-00 Fund Balance Aooroprioted $5,040 EXPLANATION: To budget JCPC Healthy Choices, Psychological Services, Positive Action w Mindfulness, and Admin to the awarded amounts for Fiscal Year 2017-2018. APPROVALS : .tjnce Ol 1 fi•c•:r:111,...(d-afe) a"n Manage< ?a:,i ~ / ') = Dept Head (dote) t'3 -LOrl Section 2. Copies of this budget amendment shall be fu~ · hed to the Clerk to the Boord, and to the Budget Officer and the Finance Officer for their direction. Adopted ___________________ _ Margaret Regino Wheeler, Clerk t o the Boord Gordon Springle, Chairman Hornetf County Boord of Commissioners 071717 HC BOC Page 16 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell, North Carolina. that the following amendment be mode to Section 1. To amend the General Fund , Cooperative Extension , the appropriations o re to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE l l 0-8800-49 0.32-l 6 Continqency 110-7300-465-l l-04 NCCES Labor Distribution l 10-7300-465-l l-12 NCCES Labor Benefits REVENUE CODE NUMBER DESCRIPTION OF CODE EXPLANATION : To fund one-half of the NC A& T EFNEP position for one year. APPROVALS : Dept Head (dote) Section 2. Copies of this budget amendment sh all be furnis Adopted ___________________ _ Marg aret Regino Wheeler. Clerk to the Boord AMOUNT AMOUNT INCREASE DECREASE $20.179 $14.2 10 $5.969 AMOUNT AMOUNT INCREASE DECREASE Gordon Springle. Chairman Harnett County Boord of Commissioners 3b 071717 HC BOC Page 17 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2018 Section 1. To amend the General Fund, Administration Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4 l 00-4 l 0.60 -33 Materials and Suoolies $3,279 1 /o•ef&O -',{q O "'JJ-/1-Continqencv $3,279 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move money to cover the installation of "HARNETI COUNTY" on 2nd level of our courthouse in 18" tall Cast aluminum letters clear anodized finish APPROVALS: )-/D -1? Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and t o the Budget Officer and the Finance Officer for their direction. Adopted ________________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle. Chairman Harnett County Board of Commissioners Yb I 071717 HC BOC Page 18 Board Report A p p r o v e d _ _ _ _ _ _ _ _ _ _ _ _ Date: 07/17/2017 To: Harnett County Board of Co m m i s s i o n e r s Re: Consideration of Refund for T a x e s , I n t e r e s t a n d P e n a l i t i e s f o r a l l M u n c i p a l i t i e s Adjustment Reason Adjustment Military S. Keith Faulkner Tax Administrator Bill N u m b e r T y p e R e c e i v e d A m o u n t R e f u n d A m o u n t N a m e 00021 1 2 8 0 3 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 R E I $ 5 5 4 . 7 8 $ 3 0 7 . 6 0 M C N E I L L , D O N N I E L E E 00020 8 4 7 6 6 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 - 0 0 R M V $ 1 3 5 . 7 8 $ 1 3 5 . 7 8 C O A T S , K A T R I N A W I L C O X A g e n d a I t e m 1 ' • C 0 7 1 7 1 7 H C B O C P a g e 1 9 Da t e ru n : 7 /1 0 / 2 0 1 7 11 :4 9 : 0 3 AM D at a as of : 7 /9/ 2 0 1 7 6: 5 1 : 5 1 PM TR - 3 0 4 Bi l l Re l e a s e R e p o r t Re p o r t Pa r a m e t e r s : Re l e a s e Da t e St a r t : 6/ 1 / 2 0 1 7 Re l e a s e Da t e En d : 6/ 3 0 / 2 0 1 7 Ta x Di s t r i c t : AL L De f a u l t So r t - B y : Gr o u p i n g : Bi l l #, T a x p a y e r Na m e , R e l e a s e Da t e ,Bi l l i n g Da t e .Op e r a t o r ID , Re l e a s e Am o u n t Re l e a s e Re a s o n B i l l # Ta x p a y e r Na m e RE L E A S E RE A S O N : Ad d r e s s ch a n g e 00 0 0 0 0 7 5 4 8 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G BU N N , RO M A N Su b t o t a l RE L E A S E RE A S O N : Ad j u s t m e n t 00 0 0 0 3 0 9 2 1 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 - 0 0 - R E G LE E , JE S S I E B 00 0 0 0 3 0 9 2 1 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 - R E G LE E , JE S S I E B 00 0 0 0 3 0 9 2 1 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 - 0 0 - R E G LE E , JE S S I E B 00 0 0 0 3 0 9 2 1 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G LE E , JE S S I E B 00 0 0 0 3 0 9 2 1 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G LE E , JE S S I E B 00 0 0 0 3 5 4 2 0 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 - 0 0 - R E G BA N D J PR O P E R T I E S OF DU N N LL C 00 0 0 0 3 5 4 2 0 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 - R E G BA N D J PR O P E R T I E S OF DU N N LL C 00 0 0 0 3 5 4 2 0 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 - 0 0 - R E G BA N D J PR O P E R T I E S OF DU N N LL C 00 0 0 0 3 5 4 2 0 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G BA N D J PR O P E R T I E S OF DU N N LL C PA G E 1 o f 4 Op e r a t o r I D (N a m e ) 8/ 6 / 2 0 1 6 ST E P H A N I E WI L S O N 7/ 2 6 / 2 0 1 2 MA R G A R E T WR I G H T 8/ 7 / 2 0 1 3 MA R G A R E T WR I G H T 8/ 9 / 2 0 1 4 MA R G A R E T WR I G H T 8/ 8 / 2 0 1 5 MA R G A R E T WR IG H T 8/ 6 / 2 0 1 6 MA R G A R E T WR I G H T 7 /2 6 / 2 0 12 MA R G A R E T WR I G H T 81 7 / 2 0 1 3 MA R G A R E T WR I G H T 8/ 9 / 2 0 1 4 MA R G A R E T WR I G H T 8/ 8 / 2 0 1 5 MA R G A R E T WR IG H T NC P T S V4 - . 6 / 26 / 2 0 1 7 54 8 . 8 0 6 / 16 /20 1 7 78 5 . 9 8 6 / 16 /20 1 7 78 5 .98 6/ 2 6 / 20 1 7 80 8 . 4 9 6 /16 /2 0 17 80 8 . 4 9 6 / 16 /20 1 7 80 8 . 4 9 5 / 31 /20 1 7 52 3 . 2 5 5 / 31 / 20 1 7 53 0 . 2 5 5/ 3 1 / 2 0 1 7 53 9 . 0 0 5 /3 1 / 20 1 7 54 6 . 0 0 Re l e a s e Am o u n t ( $ ) 54 8 . 8 0 54 8 .80 74 9 . 4 9 74 9 . 4 9 77 0 . 8 5 77 0 . 8 5 77 0 . 8 5 32 9 .0 0 33 3 .00 33 8 .00 34 2 . 0 0 111111 -0.00 36.49 36 .49 37 .64 37 .64 · 37.64 194.25 197.25 201.00 204.00 071717 HC BOC Page 20 B i l l # Ta x p a y e r Na m e Op e r a t o r I D (N a m e ) 00 0 0 0 3 5 4 2 0 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G B A N D J PR O P E R T I E S OF DU N N LL C 8/ 6 / 2 0 1 6 MA R G A R E T WR I G H T 00 0 2 1 1 2 8 0 3 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G MC N E I L L , DO N N I E LE E 8/ 6 / 2 0 1 6 MA R G A R E T WR I G H T 00 0 2 2 5 6 9 2 4 - 2 0 1 7 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G KI N N E Y , DA V I D JO H N 6/ 1 4 / 2 0 1 7 CR Y S T A L Su b t o t a l RE L E A S E RE A S O N : Bi l l i n g Co r r e c t i o n 00 0 2 2 5 6 9 2 9 - 2 0 1 7 - 2 0 1 7 - 0 0 0 0 - 0 0 - P R V AY E R S , JA M E S RA Y SR Su b t o t a l RE L E A S E RE A S O N : Bu i l d i n g di s c o v e r e d 00 0 0 0 0 5 5 1 2 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - RE G BO O K E R , GE N E V A Su b t o t a l RE L E A S E RE A S O N : Du p l i c a t i o n 00 0 0 0 6 3 6 8 4 - 2 0 1 6 - 2 0 1 4 - 0 0 0 0 - 0 0 - R E G MC N E I L L , KA TI N A 00 0 0 0 6 3 6 8 4 - 2 0 1 6 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G MC N E I L L , KA TI N A 00 0 0 0 6 3 6 8 4 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G MC N E I L L , KA TI N A Su b t o t a l RE L E A S E RE A S O N : Fu l l re b a t e 00 0 0 0 0 5 5 1 2 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 - 0 0 - R E G BO O K E R , GE N E V A 00 0 0 0 0 5 5 1 2 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G BO O K E R , GE N E V A Su b t o t a l RE L E A S E RE A S O N : La n d f i l l er r o r 00 0 0 0 2 0 2 4 2 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G GO O D NE W S MI S S I O N RE V I V A L CN T R Su b t o t a l PA G E 2 of 4 TH O M A S 6/ 1 9 / 2 0 1 7 AD J U S T M E N T DP C 8/ 6 / 2 0 1 6 MA R G A R E T WR I G H T 8/ 3 / 2 0 1 6 AM Y BA I N 8/ 3 / 2 0 1 6 AM Y BA I N 8/ 6 / 2 0 1 6 AM Y BA I N 8/ 9 / 2 0 1 4 MA R G A R E T WR I G H T 8/ 8 / 2 0 1 5 MA R G A R E T WR I G H T 11 / 1 6 / 2 0 1 5 AM Y BA I N 5 /31 / 2 0 1 7 6 / 26 / 2 0 1 7 6 / 14 / 2 0 1 7 6 / 19 / 20 1 7 6 / 9 / 20 1 7 6/ 8 / 2 0 1 7 6 /8 /20 1 7 6/ 8 /20 1 7 6/ 9 /20 1 7 6/ 9 / 20 1 7 6 /30 / 20 1 7 - . 54 6 .0 0 53 8 .38 8. 4 3 15 8 .93 34 . 0 0 89 . 8 8 78 . 0 8 67 . 1 1 34 . 0 0 34 . 0 0 70 . 0 0 Re l e a s e Am o u n t ( $ ) 34 2 . 0 0 29 7 .19 0.85 5, 7 9 3 . 5 7 15 8 .93 15 8 . 9 3 34 . 0 0 34 . 0 0 89 . 8 8 78 .08 67 . 1 1 23 5 . 0 7 34 .00 34 .00 68 . 0 0 70 . 0 0 70 . 0 0 -. 204 .00 241.19 7.58 0.00 0 .00 0.00 0.00 0.00 0.00 0 .00 0.00 071717 HC BOC Page 21 B i l l # Ta x p a y e r Na m e RE L E A S E RE A S O N : Le s s th a n mi n am t 00 0 2 2 5 6 8 8 2 - 2 0 1 7 - 2 0 1 2 - 0 0 0 0 - 0 0 - R E G ST E V E N S , CL A Y T O N HE N R Y JR 00 0 2 2 5 6 8 8 2 - 2 0 1 7 - 2 0 1 3 - 0 0 0 0 - 0 0 - R E G ST E V E N S , CL A Y T O N HE N R Y JR 00 0 2 2 5 6 8 8 2 - 2 0 1 7 - 2 0 1 4 - 0 0 0 0 - 0 0 - R E G ST E V E N S , CL A Y T O N HE N R Y JR 00 0 2 2 5 6 8 8 2 - 2 0 1 7 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G ST E V E N S , CL A Y T O N HE N R Y JR 00 0 2 2 5 6 8 8 2 - 2 0 1 7 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G ST E V E N S , CL A Y T O N HE N R Y JR Su b t o t a l RE L E A S E RE A S O N : Mi l i t a r y 00 0 2 0 8 4 7 6 6 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 - 0 0 - R E G CO A T S , KA T R I N A WI L C O X 00 0 2 2 5 3 2 9 0 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G HO R T O N , BR A N D O N RY A N Su b t o t a l RE L E A S E RE A S O N : Ov e r As s e s s m e n t 00 0 0 0 2 9 9 2 9 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G LA M B E R T , W R Su b t o t a l RE L E A S E RE A S O N : Ow n e r s h i p ch a n g e 00 0 0 0 3 1 7 5 3 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G ST R I C K L A N D , BR A N D O N LE E Su b t o t a l RE L E A S E RE A S O N : SM A L L UN D E R P A Y M E N T 00 0 0 0 0 5 3 3 4 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G BL U E , LI S A T 00 0 0 0 1 6 0 0 8 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G EA R P , ED D I E O' B R I A N T 00 0 0 0 2 7 4 7 1 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G JO H N JO H N S O N HE I R S , . 00 0 0 0 2 7 4 8 2 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G JO H N JO H N S O N HE I R S , . PA G E 3 o f 4 Op e r a t o r I D (N a m e ) 6/ 7 / 2 0 1 7 CR Y S T A L TH O M A S 6/ 7 / 2 0 1 7 CR Y S T A L TH O M A S 6/ 7 / 20 1 7 CR Y S T A L T HO M A S 6 / 7/ 2 0 1 7 CR Y S T A L TH O M A S 6/ 7 / 20 1 7 CR Y S T A L TH O M A S 5/ 1 / 2 0 1 3 CR Y S T A L TH O M A S 8/ 6 / 2 0 1 6 KR I S T Y TA Y L O R 8/ 6 / 2 0 1 6 AM Y BA I N 8/ 6 / 2 0 1 6 AM Y BA I N 8/ 6 / 2 0 1 6 PE G G Y BA R E F O O T 8/ 6 / 2 0 1 6 PE G G Y BA R E F O O T 8/ 6 / 2 0 1 6 PE G G Y BA R E F O O T 8/ 6 / 2 0 1 6 PE G G Y BA R E F O O T 6 / 7 /20 1 7 6 / 7 / 20 1 7 6 / 7 / 20 1 7 6/ 7 / 20 1 7 6 / 7 / 20 1 7 6 /8 /20 1 7 6 / 29 /20 1 7 6 / 26 /20 1 7 6 /29 / 2 0 1 7 6 /7 /20 1 7 6 / 1 /20 1 7 6 /8 /20 1 7 6 /8 /20 1 7 - . 2 .60 2. 4 5 2. 3 6 2 .23 2 .07 13 5 . 7 8 11 . 5 5 12 3 .00 23 0 . 0 8 17 2 . 4 8 15 . 12 31 2 . 1 7 33 . 5 0 Re l e a s e Am o u n t ( $ ) 2 .60 2.45 2 .36 2 .23 2 .07 11 .71 13 5 . 7 8 11 . 5 5 14 7 . 3 3 11 8 .08 11 8 . 0 8 23 0 .08 23 0 . 0 8 0 .77 0 .12 0.08 0.04 -0 .00 0 .00 0 .00 0.00 0.00 0 .00 0.00 4 .92 0 .00 171 .71 15.00 312.09 3 3.46 071717 HC BOC Page 22 B i l l # Ta x p a y e r Na m e 00 0 0 0 3 6 4 0 2 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G MC N E I L L , AN N I E MA E HU N T E R 00 0 0 0 5 8 7 0 2 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 - R E G WE S T B R O O K , MA R Y J 00 0 0 0 5 9 3 0 9 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G MA R T I N , RO B E R T G 00 0 1 7 5 3 5 7 3 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 - R E G BR E A U X , MA R I O N 00 0 2 0 7 9 9 7 2 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 - 0 0 - R E G AL F O R D , AN N I E EL I Z A B E T H 00 0 2 1 0 9 9 5 6 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 - R E G HE M B Y , CO R E Y ST E W A R T Su b t o t a l RE L E A S E RE A S O N : Ve h i c l e So l d 00 0 1 1 2 1 9 8 1 - 2 0 0 7 - 2 0 0 7 - 0 0 0 0 - 0 0 - R E G LA N G D O N , MA R K AN T H O N Y Su b t o t a l To t a l PA G E 4 of 4 Op e r a t o r I D (N a m e ) 8/ 6 / 2 0 1 6 PE G G Y BA R E F O O T 8/ 8 / 2 0 1 5 OF F I C I A L PA Y M E N T S 8/ 6 / 2 0 1 6 YV O N N E MC A R T H U R 8/ 6 / 2 0 1 6 PE G G Y BA R E F O O T 4/ 1 / 2 0 1 3 W . TA R T 11 / 1 / 2 0 1 3 W . TA R T 4/ 1 / 2 0 0 8 YV O N N E MC A R T H U R 6/ 2 / 2 0 1 7 6/ 2 / 20 1 7 6 / 5 / 20 1 7 6/ 2 / 20 1 7 6/ 1 2 / 20 1 7 6 /12 / 2 0 1 7 6/ 9 / 2 0 1 7 - . 19 6 . 5 1 11 5 .87 61 8 . 9 3 70 . 7 2 22 . 7 8 11 1 .0€ 11 4 . 7 5 Re l e a s e Am o u n t ( $ ) 0 .78 0.87 0.44 0 .50 0 .51 0 .73 4.84 47 .81 47 . 8 1 7, 4 6 8 . 2 2 -. 195.73 115 .00 618.49 70.22 22 .27 110 .33 66.94 071717 HC BOC Page 23 COUNTY OF HARNETT CAPITAL PROJECT ORDINANCE CAMPBELL STADIUM SIDEWALKS Agenda Item __ L/-----'-_•_D=-'---- BE IT ORDAINED by the Board of Commissioners of the County of Harnett, North Carolina, sitting as the governing board for Harnett County, that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted: Section 1. The project authorized is the construction of the Campbell Stadium Sidewalks. The work includes a sidewalk from the football stadium along US 421 to the Medical School. Section 2. The officers of this unit are hereby directed to proceed with the capital project within the terms of the grant documents, loan documents, and the budget contained herein. Section 3. $200,000 has been appropriated for the project. These monies are appropriated from the Campbell University School of Osteopathic Medicine Project, PU 1202. For internal reporting, the following breakdown is proposed: Engineering Geotechnical Services Capital Outlay Materials and Supplies Legal & Administration Survey Wetland delineation and permitting Total $30,000 $5,000 $60,000 $60,000 $20,000 $15,000 $10,000 $ 200,000 In accordance with section 4 of the County Budget Ordinance, the Finance Officer and County Manager is hereby authorized to approve the transfer of appropriations between expenditure line items in the project with the exceptions that change orders affecting engineering and construction may not exceed 5% (cumulative) of the project total without prior approval of the Board . Change orders within the 5% limitation will be presented to the Board at the next regular meeting of the Board of Commissioners as in accordance with G.S. 159-15. Section 4. The following revenues are anticipated to be available to complete this project: CUSOM Project, NCDOT Grant Total Page 1 of 2 $200,000 $200,000 071717 HC BOC Page 24 Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the grantor agency, the grant agreements, and federal regulations. Section 6. Funds may be advanced from the General Fund for making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in Section 3 and on the total grant revenues received or claimed. Section 8 . The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this Board. Section 9. Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Adopted this the _ day of 2017 ATTEST Margret Regina Wheeler Clerk to the Board Harnett County Board of Commissioners Gordon Springle, Chairman (SEAL) Page 2 of 2 071717 HC BOC Page 25 Board Meeting Agenda Item Agenda Item ~ • £ MEETING DATE: July 17, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: 2018 and 2019 Holiday Schedule REQUESTED BY: Human Resources REQUEST: Hamett County New Year's Day Martin Luther Kimg Day Good Friday Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Christmas Hamett County New Year's Day Martin Luther Kimg Day Good Friday Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Christmas 2018 Holiday Schedule Jan, 1, 2018 Jan. 15 , 2018 Mar 30, 2018 May 28, 2018 July 4 , 2018 Sept. 3, 2018 Nov. 12, 2018 Nov. 22 & 23 , 2018 Dec. 24, 25 , & 26, 2018 2019 Holiday Schedule Jan, 1, 2019 Jan.21 ,2019 April 19, 2019 May 27, 2019 July 4, 2019 Sept. 2 , 2019 Nov. 11,2019 Nov. 28 & 29, 2019 Dec. 24, 25 , & 26, 2019 Monday Monday Friday Monday Wednesday Monday Monday Thursday and Friday Monday, Tuesday and Wednesday Tuesday Monday Friday Monday Thursday Monday Monday Thursday and Friday Tuesday, Wednes day and Thursday C:\U ser s\gwheeler\AppData\Local\Mi crosoft\ W i ndows\lN etCach e\C ontent. O utl ook\ T PTEQCL V\agend afo rrn Holidays 20 18-19.doc P age I o f 2 071717 HC BOC Page 26 To: From : Date: Subject: State Human Res ourc es Agency Heads and Chancellors C . Neal Alexander, Jr. August 15, 2016 2018 Holiday Schedule PAT McCRORY C. NEAL ALEXANDER, JR. Drre£'/Or Stak Human Resources Listed below are the holidays that will be observed by State employees during 2018 . New Year's Day January 1, 2018 Monday Martin Luther King, Jr. Birthday January 15, 2018 Monday Good Friday March 30, 2018 Friday Memorial Day May 28, 2018 Monday Independence Day July 4 , 2018 Wednesday Labor Day September 3 , 2018 Monday Veteran's Day November 12, 2018 Monday Thanksgiving November 22 & 23, 2018 Thursday and Friday Christmas December 24, 25 & 26 2018 Monday, Tuesday & Wednesday NOTE: The schedule shall be used by all State agencies operating under the policies, rules and regulations of the Office of State Human Resources. Institutions of higher education and agencies requiring a twenty-four hour operation may adopt varying holiday schedules in keeping with operational needs, provided the employees are given the same number of holidays as approved by the State Human Resources Commission. Such special holiday schedules must be filed with the Office of State Human Resources, It is recognized that some agencies may need to adopt an additional holiday schedule applicable to employees working in twenty-four hour operations; this schedule would designate as holidays the specific dates of the legal observances rather than the substitute weekdays when the observance occurs on Saturday or Sunday. This would be in keeping with the purpose of the holiday premium pay policy , ....---_./'Nothing Compares ~ An Equnl Opportunity Employer State of North Cn rolina I Office of State lluman Resources 116 West Jom:s Street 1331 Mail Service Center Raleigh, NC 27699-1331 os hr,n c.gov 1 9198074800 T 9 197159750 071717 HC BOC Page 27 PAT McCRORY (10\'t'rl 10J State Human Re s ource s C. NEAL ALEXANDER, JR. To: From: Date : Subject: Agency Heads and Chancellors C. Neal Alexander, Jr. August 15, 2016 2019 Holiday Schedule D1rec1o1 Sratt lluman Resources Listed below are the holidays that will be observed by State employees during 2019. New Year's Day Martin Luther King , Jr. Birthday Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving January 1, 2019 Tuesday January 21, 2019 Monday April 19, 2019 Friday May 27 , 2019 Monday July 4 , 2019 Thursday September 2, 2019 Monday November 11 , 2019 Monday November 28 & 29, 2019 Thursday and Friday Christmas December 24 , 25 & 26 2019 Tuesday, Wednesday and Thursday NOTE: The schedule shall be used by all State agencies operating under the policies , rules and regulations of the Office of State Human Resources. Institutions of higher education and agencies requiring a twenty-four hour operation may adopt varying holiday schedules in keeping with operational needs, provided the employees are given the same number of holidays as approved by the State Human Resources Commission. Such special holiday schedules must be filed with the Office of State Human Resources . It is recognized that some agencies may need to adopt an additional holiday schedule applicable to employees working in twenty-four hour operations; this schedule would designate as holidays the specific dates of the legal observances rather than the substitute weekdays when the observance occurs on Saturday or Sunday. This would be in keeping with the purpose of the holiday premium pay policy . ~Nothing Compares~ An Equal Opportunity Employer State of North Carolina I Office of State Human Resources I 16 West Jon~s Street I 1331 Mail Ser vice Cenler R aleigh . NC 27699-13 3 l oshr.nc.gov 9198074800 T 9 197 159750 071717 HC BOC Page 28 Agenda Item __ L/-"--·-~--- Board Meeting Agenda Item MEETING DATE: July 17, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Requesting approval of payment to NC A&T State Univ. for EFNEP position REQUESTED BY: Tyrone Fisher, County Extension Directo~ REQUEST: The North Carolin~_Q~~.werative Extension , Hamett County Center, is asking approval for Hamett County~'~i:foth Carolina A&T State University 50% of the EFNEP position's salary and benefits for the Fiscal Year 2017-2018 as well as asking approval of the MOA (Memorandum of Agreement). C:\Users\sw illi ams\De sktop\County fo n11S\ag en d afonn2 0 17.doc I of2 Page 071717 HC BOC Page 29 MEMORANDUM OF AGREEMENT Between the North Carolina Cooperative Extension Program/North Carolina Agricultural and Technical State University And Harnett County The Memorandum of Agreement is to provide for the establishment of a procedure at North Carolina Agricultural and Technical State University to be of service to Harnett County in a payroll program that places Yvonne Ormond who is employed with the North Carolina Cooperative Extension Program (either jointly or entirely paid by said county) under one payroll system. The State Auditor and Auditors of the agencies shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with General Statute §147-64.7 and Session Law 2010-194, Section 21 (i.e., the State Auditors and internal auditors may audit the records of the contractor during the term of the contract to verify accounts and data affecting fees or performance). Parties shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.S(a) and 60-741.S(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities , and prohibit discrimination against all individuals based on their race, color, religion, sex , or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex , national origin, protected veteran status or disability. Hamett County, hereinafter designated as said county, and the North Carolina Cooperative Extension Program/North Carolina Agricultural and Technical State University, hereinafter designated NCA&TSU , shall adhere to the following provisions : I . Purpose of Procedure -The purpose o f the procedure is to provide a mechanism whereby funds can be transferred from Hamett County to NCA&TSU for use in paying the salary and benefits to Cooperative Extension employees of said county and NCA&TSU in a single monthly paycheck. 2. Procedure for Providing Funds to the Account -NCA&TSU's Contracts and Grants Office will bill said county for their portion of the gross amount of the monthly payroll and proportionate benefits related to the county employee. Upon receipt of the invoice, said county will reimburse the specified amount to NCA&TSU. In lieu of receiving paper checks , said county may complete and return a State Treasurer's Electronic Payment System (STEPS) form with the Memorandum of Agreement to establish an electronic reimbursement process. 3. Administration of the Funds -The funds will be maintained m accordance with NCA&TSU accounting policies and procedures. 4. Employee Benefits -Affected employees will participate in the North Carolina Retirement System and accompanying North Carolina Disability Income Plan. They also will be eligible for NCA&TSU employee benefits for which they are entitled. Affected employees will follow NCA&TSU's p ersonnel policies and procedures. Leave maintenance will be administered entirely by the NCA&TSU . Said county will be responsible for providing their proportional share of benefits. 1 071717 HC BOC Page 30 5. a. County may indicate below their desire to provide monies to Cooperative Extension employees for payment of an employer matching benefit for the NC 40 I (k) or other tax deferred programs. These monies will be paid in a lump sum on an annual basis and will not be included in the monthly base salary. Official notification in writing from said County of the lump sum dollar amount to be paid to each employee will be processed for payment and billed to the County for reimbursement to NCA&TSU. YesD NoO b. County may indicate below if they desire to "lock-in" their proportional salary funding percentage which will apply throughout the course of this Memorandum of Agreement. Indicating "yes" will provide future salary compensation for Cooperative Extension employees as approved by the Legislature and implemented by the Office of the President, North Carolina University System. These compensation components include, but are not limited to: cost of living adjustments (COLA), merit adjustments, bonuses (in any form conveyed), and promotions and/or reclassification adjustments. Lock-In : YesD NoO Budget and Support -Current Proportional Salary Funding Agreement County Percentage: 50% N. C. A&T State University (EFNEP) Percentage: 50% Signatures of the persons below authoriz e the execution of the Memorandum of Agreement, commencing on July I, 2017 and continuing year-to-year. This Agreement may be terminated at any time by providing no less than sixty (60) days written notice. Signed: Chair, Board of County Commissioners Attest: Clerk to Board Administrator, North Carolina Cooperative Extension Program, North Carolina A&T State University Vice-Chancellor for Business & Finance North Carolina A&T State University 2 Date Date Date Date 071717 HC BOC Page 31 AGENDA ITEM 6 July 17, 2017 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We have three (3) vacancies on this committee. HARNETT COUNTY AIRPORT COMMITTEE We have a vacancy for a District 5 member to serve on this committee. HARNETT COUNTY BOARD OF ADJUSTMENT We have one (1) vacancy for an alternate members for District 3. HARNETT COUNTY COUNCIL FOR WOMEN We have seven (7) vacancies on this council. HARNETT COUNTY LIBRARY BOARD OF TRUSTEES The City of Dunn has a vacancy on thi s board. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE We have two (2) vacancies on this committee. MID-CAROLINA AGING ADVISORY COMMITTEE We have two (2) vacancies on this committee. NURSING HOME COMMUNITY ADVISORY COMMITTEE We have (2) vacancies on the Board Page 1 -Appointments 071717 HC BOC Page 32 Board Meeting Agenda Item Agenda Item _'7_._ _____ _ MEETING DATE: July 17, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Economic Development Incentive Guidelines REQUESTED BY: Debbie Taylor, Economic Development Marketing & Business Recruitment Manager REQUEST: Approval of the updated Economic Development Incentive Guidelines FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\U sers\gwheeler\AppData\Local\M icrosoft\ Windows\l NetCac he\Conte nt. O ut look\ TPTEQC L V\Com m issio ner's meeting agenda req uest 6 1420 17.doc Page I of2 071717 HC BOC Page 33 HARNETT COUNTY, NORTH CAROLINA ECONOMIC DEVELOPMENT INCENTIVE GUIDELINES PREAMBLE Harnett County, North Carolina, (the "County") Board of Commissioners ("Board"), has determined that the public interest and general welfare of the residents of the County are directly benefited by fiscally sound economic development policies which promote growth and diversity of the tax base, and result in the creation of more high quality, well paying jobs. Pursuant to its ruling in Maready v. The County of Winston Salem. et. al. the North Carolina Supreme Court and the N.C. Court of Appeals, in its ruling in Delma Blinson et. al v. State of North Carolina: Dell. Inc .. et. al, have made clear that the expenditure of public funds to promote economic development is deemed to be for these legitimate public purposes, and is constitutional. The current competitive environment among states which regularly compete for business recruitment projects with North Carolina, and counties and municipalities which regularly compete with the County for such projects, dictates that the County must adopt Economic Development Incentive Guidelines ("EDIG"), which are conservative and fiscally sound, in order to remain competitive in recruiting new projects as defined herein; retaining expansions of existing business facilities currently located in the County; and retaining existing businesses and jobs which are at risk of being lost. It is essential for the County to be successful in recruiting new business facilities and retaining expansions of existing companies in the County in order to effectively address serious indicia of current and anticipated economic challenges in the County. Left unaddressed, these shortcomings NPR AL I :866881.2 071717 HC BOC Page 34 will inevitably lead to an inability to provide services desired by the County's citizens, or require an increase in taxes in order to do so. For these reasons, the Board hereby establishes the EDIG to encourage new recruitment projects as defined herein to locate and existing businesses to remain and expand within the County. This document contains guidelines only. Each new, expansion or retention project as defined herein will be considered for incentive support on a case- by-case basis. The Board takes this action in adopting these guidelines pursuant to authority granted by N.C. Gen. Stat. §158-7.1, as interpreted by the North Carolina Supreme Court in Maready and the Court of Appeals in Dell. GUIDELINE PRINCIPLES These EDIG are based upon, and any EDIG arrangement with a new or existing company must be in compliance with, fiscally sound public policy principles, which at a minimum include: • Any EDIGs must provide the County a high return on investment, taking into account tax and other revenues realized from the project for up to a ten year period from the date of the start-up of the project. NC Gen . Stat. §158-7.l(d2). • Any EDIG must be preceded by an agreement with the company involved, binding it to minimum levels of taxable capital investment and/or quality job creation or retention, and providing for recoupment of initial grants and/or reductions in amounts of forward funded grants, in the event that it fails to meet those minimum required levels. NC Gen. Stat. §158-7.l(d2)(2). • Investments of County funds by way of EDIG shall be in items which leave value in the County in the event of a curtailment or closure of the operations within the industrial facility, such as site acquisition, site preparation, internal infrastructure, job training, etc. NP RAL I :86688 1.2 071717 HC BOC Page 35 • The bedrock of the County's economy is the businesses and industries already located in the County. Consequently, the terms and application of the EDIG should allow existing industries to receive consideration for grants that are on terms equal to or better than those available to a company considering locating its first facility in the County. EDIG PROGRAM PARAMETERS Each project will be considered on a project-by-project basis, using these guidelines established by the Board. These guidelines shall be subject to periodic review and may be modified, amended or terminated, due to changed economic conditions or competitive considerations. In the event of any modification, amendment or termination, EDIG to which the County previously committed will not be affected. In determining whether to make an EDIG to a project, and if so, the amount of such grant, the Board will consider, among other relevant factors, the following matters: • The total taxable capital investment in the project including site acquisition, site improvement, building cost and equipment. • The number, type and quality of full time jobs created or retained. • Wage levels and benefits for jobs created by the project. • Whether the project has a high engineering and design component in the scope of the planned facility. • The potential for future expansions and increased employment. • Site specific issues that impact positively on public infrastructure expansions which will stimulate development in areas of the County, thereby benefiting overall community development. + The potential for the project to attract other companies which would be suppliers to or affiliated with that company. • Other factors promoting the public welfare and deemed relevant by the Board in its discretion. NPRAL I :866881.2 071717 HC BOC Page 36 In addition to EDI Gs being utilized to attract new jobs and capital investments by way of companies new to the County or expansion of existing facilities in the County, the Board will consider on a case-by-case basis the utilization of ED1Gs when necessary to preserve existing jobs and capital investments which are at risk of being lost. This will apply to situations in which a company is considering the consolidation of operations within a facility in the County or a facility outside of the County; in which a company must modernize its equipment or facility to remain competitive in its market; or in other situations in which a company is considering reducing or eliminating its operations in the County. In the event that an EDIG is under consideration, based upon a company needing to modernize its equipment and/or facility, a grant may be made, in the discretion of the Board, when some jobs will be lost due to modernization, and some jobs will be preserved, if the overall amount of taxable capital investment for the subject company will increase. The Board acknowledges that increasingly recruitment incentives in this State take the form of concessionary leases and sales of real estate, as opposed to or in addition to cash grants. The terms of this EDIG apply equally to the cash value of the reduction below fair market value of leased or sold real estate, utilized as an incentive. MINIMUM PROJECT QUALIFICATIONS In order to qualify for consideration for an EDIG from the County, the project must meet certain minimum threshold requirements. Meeting these threshold requirements does not indicate that the project will necessarily receive an EDIG , and if so, the amount of such grant, inasmuch as the Board reserves sole discretion in this regard on a project-by-project basis. The minimum project qualifications are as follows: NPRAL J :86688 1.2 071717 HC BOC Page 37 • The minimum levels of capital investments and new jobs to be created in the County for a new project must be: Capital Investments $1,500,000 to $9,999,999 $10,000,000 to $19,999,999 $20,000,000 or more and/or and/or and/or Minimum Number of New lobs so 40 20 • The minimum levels of capital investments and new jobs to be created or retained in the County for a retention or expansion project must be: Capital Investments $750,000 to $5,000,000 $5,000,000 to $10,000,000 $10,000,000 or more Minimum Number of Jobs (New or retained) and/or and/or and/or 25 20 10 For new jobs or jobs being created or retained to qualify for consideration under these EDIG guidelines, those jobs must pay average wages (taking into account base wages, bonus and performance incentives, and the value of all benefits) which are at or above the average wages paid in the County at the time that the Board considers and acts on the EDIG, and the company must provide health care coverage and pay at least fifty percent of the premiums for such coverage. • The project must involve a facility to be used for manufacturing, distribution, corporate or divisional headquarters, back office operations ( e.g. telemarketing, call center, check clearing, etc.), research and development, air courier hub, large scale multi store retail development of at least 100,000 square feet, class A office development of at least 15,000 square feet, large medical facility ( other than individual offices for health care professionals), or processes which involve the utilization of high technology or innovative new technologies. • The County reserves the right to consider projects beyond the parameters outlined in this section. Projects outside of the scope detailed herein will only be considered if it is found that the nature of such project would have a significantly transformative and dramatically positive net economic impact on the County. NPRA LI :86688 1.2 071717 HC BOC Page 38 For a project to be considered by the Board for an EDIG, it must meet all of the above minimum project qualifications, except when the Board in its discretion chooses to consider projects for an EDIG which do not meet the parameters set forth herein. Additional qualifications may be required by the Board in its discretion, on a project-by- project basis. EXCLUSIONARY FACTORS Even though a project might meet all of the above minimum project qualifications, it will not be considered by the Board for an EDIG if any of the following factors apply: + If the expansion project would, for any reason, result in a net reduction of the ad valorem tax valuation of all facilities in the County owned by the company, or its parent, subsidiary or affiliated companies. • An EDIG will not be made if that company, or a parent, subsidiary or affiliated company, is not current in all ad valorem tax payments to the County. + No prior commitment to an EDIG shall be binding if the company originally receiving the grant assigns it to another company, unless the Board has consented to such assignment in writing. • The financial condition of the company receiving the grant must not be such that the ability of the company to meet its obligations is in reasonable doubt. + No EDIG will be provided if the project would result in degradation to the environment in the County or would pose a significant risk of an environmental hazard. USE OF GRANT FUNDS EDIGs under these guidelines will generally be made in installments to be paid in the future, but for extraordinary, high impact projects, such grants may be made at the time of the commitment of the project to locate in the County. All grants may be used for one or more of the following purposes, depending upon the terms approved by the Board: NPRAL I :866881 .2 071717 HC BOC Page 39 + Site acquisition + Site preparation + Internal site infrastructure + External infrastructure + Other improvements to the Site + Other capital investments + Job training costs not otherwise reimbursed by grants from the Community College system or tax credits pursuant to the state statute + Other purposes which leave value in the community as determined by the Board on a project-by-project basis PROCEDURE FOR GRANT CONSIDERATION The following procedure will be utilized in considering a project for an EDIG: • The company will negotiate the terms of such grant agreement with the County Economic Development staff and the County Manager. Such discussions are negotiations only, inasmuch as the Board has the sole discretion and authority to finally agree to such grants. + The County will conduct a full financial review of the company, to assure that it can meet its performance requirements. Confidentiality of financial records will be protected. • At a time agreeable to the company, given its confidentiality concerns, a public notice and public hearing regarding the proposed grant may be given/held as contemplated by the requirements of N.C. Gen. Stat. §158-7.1. + The Board will approve the terms of the grant agreement by resolution, and in doing so must specifically find that such project will benefit the public interest and promote the public welfare of the citizens in the County. + An EDIG agreement will be executed which contractually binds the County to make the grant, and the company to meet the taxable capital investment and job creation or retention requirements, to which they mutually agreed. A failure of the Company NPRA L I :86688 1.2 071717 HC BOC Page 40 to meet its performance requirements will result in the recoupment of a pro rata portion of any grants given previously or a pro rata reduction of any future grants. • The company will provide periodic verification of its compliance with the requirements to which it has agreed as appropriate, and/or at the request of the County Economic Development staff, and by a means agreed upon between the County and the Company on a case-by-case basis; provided however that as a minimum level of verification, the Company shall provide to the County's Economic Development staff, the Employment Security Commission report, NCUI 101 form, which summarize the number of employees, wages paid and unemployment taxes due. CONCLUSION All EDIGs will be considered on a project-by-project basis and by adopting these guidelines, the Board is not obligated to make any grants. In considering whether or provide EDIGs for a project and if so how much, the Board will take into account grants made by private sources and other public sources to support the project locating in the County. These guidelines are not retroactive to any project which has been announced prior to the adoption of these guidelines. These guidelines are effective as of July 1, 2017. N PRALi :866881.2 071717 HC BOC Page 41 Agenda Item _______ , _____ _ ~ ModSpace NC-Raleigh 815 Purser Drive Raleigh, North Carolina 27603 Phone: +US(919)779-5802 Sale Agreement SALE AGREEMENT NO : ACCOUNT NO: SALE AGREEMENT DATE: PAGE: MODULAR SPACE CORPORATION, a Delaware corporation herinafter referred to as "Seller", hereby submits for acceptance by: HARNETT COUNTY BOARD OF EDUCATION SCHOOLS ATTN:ACCOUNTS PAYABLE PO Box 1029 Lillington , North Carolina 27546-1029 Contact : Jeff Carroll Phone : +001 (910) 893-9564 PO#: Proj Name: Delivery Address: Harnett County Lillington , NC 27546 hereinafter referred to as "Buyer", the following Agreement to furnish the equipment described below for the prices indicated: Qty Asset#: (8) 24'x36 SIN : None Building sold "as is" with no warranty. Prevailing/ Davis Bacon Wage Applicable DESCRIPTION (8) 24'x36' Classrooms Other-Seller Processing Fee Sub Total: State Tax County Tax City Tax District Tax Total Sale Price: Total Asset Sale Price: Total One Time Charges Badging or Access Requirements Applicable PRICE $84,000.00 $22.50 Union Labor Seller estimates that delivery of the equipment described above will require __ weeks after Seller is in receipt of complete information and drawings approved by Buyer, and satisfactory financial arrangements have been made. This estimate is subject to Section 6 of the General Terms and Conditions. specified later in this Agreement. This Agreement by Seller must be accepted in its entirety by Buyer within fifteen (15) days from the date hereof, and acceptance shall be defined for the purposes of this Agreement as receipt by Seller duly executed original hereof at its offices in Berwyn, Pennsylvania , or personal delivery thereof to a duly authorized agent or representative of Seller. Buyer's acceptance of this Agreement subsequent to fifteen (15) days from the date hereof shall be deemed to be a counterproposal, which shall be subject to renegotiation. The Seller agrees to sell and the Buyer agrees to buy the above described equipment for the price and on the terms herein set forth, including the Terms and Conditions set forth specified later in this Agreement, which Terms and Conditions are incorporated herein by reference as if hereat set out in full. This Agreement will not become binding and effective until signed by an authorized agent of the Buyer and an authorized agent of the Seller (Subject to condition 1 specified in the Terms and Conditions). Buyer warrants that the person signing in Buyer's behalf is authorized to enter into this agreement for the Buyer. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be accepted at the prices and upon the Terms and Conditions named herein and to be executed by a duly authorized agent. 282676 212351 01-Aug-2017 $84,000.00 $22.50 $84,022.50 $0.00 $0.00 $0.00 $0.00 $84,022.50 ~ Page1 071717 HC BOC Page 42 ~ ModSpace NC-Raleigh 8 15 Purser Drive Raleigh , North Carolina 27603 Phone: +US(919)779-5802 SELLER BUYER MODULAR SPACE CORPORATION By By Title Title Date Date By Title Tax Exempt: Yes __ or No __ If Yes, Please issue the certificate to Modular Space Corporation and return with the signed offer or contract. Sale Agreement SALE AGREEMENT NO : ACCOUNT NO: SALE AGREEMENT DATE: PAGE: 282676 212351 01 -Aug-2017 2 Page2 071717 HC BOC Page 43 ~ Form: USSS20150518 Mod pace TERMS AND CONDITIONS OF SALE AGREEMENT 1. SCOPE OF WORK Seller agrees to sell. deliver and install the modula r building(s) (herein the "Equipment") as outlined in on the face page of this Agreement, in a=rdance with Seller's Offer, which , by reference contained herein, is incorporated into and made part of this Agreement. 2. TIME AND PLACE OF DELIVERY Seller agrees to deliver and install the Equipment At the delivery address designated by Buyer ("Site"). Buyer warrants that the Site will have a safe access, free from encumbrances, and be level (no more than 6" difference in 60 '), with soil bearing pressure in excess of 2,500 PSI. SELLER ASSUMES NO LIABILITY NOR OFFERS ANY WARRANTY FOR THE FITNESS OR ADEQUACY OF THE SITE OR UTILITIES AVAILABLE AT THE SITE. Buyer will schedule its operations at the Site so that the installation of the Equipment by Sell er can be carried out in one continuous operation and in proper sequence. Seller will install the Equipment consistent with the scope of work contained in Seller's quotation or proposal. Buyer will have sole responsibility , at Buyer's cost, to obtain any and all licenses, titles, and permits, other than transportation, and any other approvals and certificates as may be required by law or otherwise for the installation and placement of the Equipment and Buyer's lawful operation, possession or occupa ncy of the Equipment. If Seller is requested to perform site services including, but not limited to , anchoring , utility ru ns or connections, footings and foundations, Buyer will verify and demonstrate to Seller the presence or absence of any underground utilities in the designated building location via 'mark-out" or other accepted means prior to Seller's installation of the building. Should this physical verification and identification not be completed prior to delivery of the Equipment, Seller may choose to perform this verification at Buyer's cost or reschedule its o peration , as a ppropriate , at Buyer's cost. In the event that a ny act or omission by Buyer (including the failure of Buyer to complete any work or obtain any permits for which it is responsi ble) o r Buyer's failure to make the Site available and ready causes a delay in del ive ry or insta llation of the Equipment, Seller may commence billing prior to delive ry or installation in the event Buyer's delay exceeds fourteen (14) days. From the date when the Equipment is delivered to the Site, Buyer shall maintain a pol icy of general commercial liability and comme rcial property coverage protecting ModSpace against inj ury or death to any person, Equipment damage or loss by fire, lightning, flood , windstorm , riot, civil disobedience, earthquake , Act of God, vanda lism a nd other perils ordinarily included under the extended coverage for the full value of the Equipment a s established by the purchase price stipulated on the front page hereof 3. PURCHASE PRICE Buyer agrees to pay Seller for th e Equipment, delivery, installation and other service s (each as applicable), as outlined on th e face page of this Agreement This sum is exclusive of any applicable sales taxes, DMV, DOH, registration , transfer and other fees which shall be the sole responsibility of Buyer. Buyer will be responsible for all taxes, regardless of type, imposed by any federal , state or municipal agency unless an exemption or resale certificate is approved by Seller. All sums due under this Agreement shall be payable in United States dollars. 4 . TIME OF PAYMENT Unless otherwise specified on the front page hereof, Buyer agrees to pay to Seller as follows: for in-fleet Equipment -100% of the tota l contract price prior to delivery of the Equipment or, if agreed to in writi ng by Seller, upon substantial completion of Seller's work on site; for new or custom bu ilt Equipment -25% down payment upon execution of this Agreement, 50% upon delivery of t he Equ ipment, and 25% upon substantial completion of Seller's work on site. Any amount not paid within twenty (20) days of the due date set forth on Sel le r's invoice will be subject to a late charge of one and one-half percent (1-1/2%) per month (or the highest rate permitted by law), with a minimum charge of fifteen dollars ($15.00) per month, until such invoice is paid in full. Buyer shall not be permitted to use or occupy the Equipment until Seller has received payment in full. Buyer agrees to execute and deliver to Sel ler any such documents and instru ments as are requested by Seller in order to preserve and protect the Property and Seller's interests therein; and Buyer hereby authorizes Seller to file Uniform Commercial Code ('UCC") financing statements with respect to the Property S. RETENTION OF TITLE Title to the Equipment shall not pass to Buyer until such time as the entire purchase price has been paid to the Seller. U pen payment o f the total purchase price, Seller shall convey Certificates of Origin or Bill s of Sale to Buyer, transferring title in the Equi pment to Buyer, free and clear from all l iens and encumbrances. 6 . LIMITATION OF WARRANTIES If the Equipment was manufactu red at Buyer's request or to Buyer's specifications, Seller , for a period of one year from date of del ivery, will rep air or in its sole d iscretion replace , including material and labor, pending receipt of written notification from Buyer, any structural com ponent of the Equipment found to be defective and having an adverse impact on the operation and occupancy of the Equipment, excepting for such defects attributable to Buyer misuse/abuse/neglect. If the Equipment is from Seller's in-fleet inventory, Seller will ensure th at the Equipment in working order when delivered. Seller will not perform a ny maintenance or warranty work after the Equi pment has been installed and accepted by Buyer. Except as stated above, all other w arranties of any kind, including specifically any express or implied warranty of merc hantability and/or fitness for purpose other than that of an office facility are hereby excluded 7. LIABILITY OF SELLER Under no circumstances shall Seller or Buyer be liable to t he other for a ny special , incid ental or consequential , damages resulting from the sale of the Equipment, including, but not limited to, loss of business o r profits of Buyer, which may re s ult from or in connection with the manufacture, delivery, installation, or use of the Equipment sold hereunder, or in connection with the services rendered by Seller hereunder. 8. EXCUSABLE DELAY Page3 071717 HC BOC Page 44 "~ Form: USSS20150518 Mod8pace TERMS AND CONDITIONS OF SALE AGREEMENT Seller shall not be liable for any delay in delivering or installing the Equipment or providing applicable services, resulting from but not restricted to, acts of God, acts of Buyer, property owner, or their representative employees, subcontractors, or agents, fires , strikes, labor disputes, war, acts of terrorism, civil commotion, shortages of labor or material, acts or restrictions of any government, or other causes beyond the control of Seller. The existence of such causes of delay shall justify the suspension of delivery and/or the rendering of services by Seller, and shall extend the Seller's time of performance until such cause of delay has been removed . Seller shall give written notice to Buyer of details concerning the delay as soon as practicable after its knowledge of occurrence. 9. INSPECTION AND ACCEPTANCE Buyer shall inspect the Equipment within forty-eight (48) hours of completion of Seller's obligations and provide immediate written notice to Seller specifying defects, if any, which Buyer observes. If Buyer fails to provide such notice within three (3) working days following completion of Seller's obligations, it shall be conclusively presumed as between Buyer and Seller, that Buyer has inspected the Equipment and that all work is in conformance with this Agreement and has been accepted by Buyer. 10. TERMINATION If Buyer becomes insolvent or makes an assignment for the benefit of creditors or if a petition is filed against Buyer under the Bankruptcy Code, or in the event Buyer fails to make timely payment or defaults in performing any other of its obligations under this Agreement, Seller shall be entitled to terminate this Agreement, in whole or in part, for Buyer's default and full payment pursuant to the terms of this Agreement shall become immediately due and payable from Buyer; provided, however, Buyer shall have ten (10) days after written notice of default to cure said default. In the event of any such default or termination, Seller shall have all rights p rovided by law and under the terms and conditions of this Agreement. In the event Buyer or Buyer's client terminates for convenience, Seller may elect any remedy available to it under applicable law including (but not limited to) requiring Buyer to pay Seller the purchase price of the Equipment plus all costs incurred by the Seller prior to such termination. 11 . GOVERNING LAW This Agreement and its performance shall be governed exclusively under the laws of the Commonwealth of Pennsylvania. The Parties agree that venue for any dispute relating to or arising from this Agreement shall l ie in Chester County, Pennsylvania, and any lawsuit or l itigation shall be brought in the courts having situs in the Eastern District of Pennsylvania and Chester County, Pennsylvania. THE PARTIES HEREBY WAIVE TRIAL BY JURY IN ANY ACTION OR PROCEEDING ARISING OUT OF OR IN ANY WAY RELATING TO THIS AGREEMENT. BUYER AUTHORIZES SE L LER TO FILE THIS PROVISION WITH THE CLERK OR JUDGE OF ANY COURT HEARING ANY SUCH CLAIM. 12. ASSIGNMENT Buyer shall not assign, transfer, pledge, or hypothecate this Agreement or any part hereof without the prior written consent of Seller. 13. SELLER'S EXPENSE Buyer shall pay Seller all costs and expenses, including actual attorney fees, incurred by Seller in exercising any of its rights or remedies hereunder or enforcing any of the terms and conditions of this Agreement or under the Pennsylvania Uniform Commercial Code. 14. ENTIRE AGREEMENT This Agreement constitutes th e entire contract between Seller and Buyer. Seller's offer to sell the Equipment to Buyer is expressly limited to acceptance of the terms hereof. Scanned or copied signatures shall be deemed as effective as originals. The failure by Seller to enforce at any time, or for any period of time, any one or more of the terms of this Agreement shall not be a waiver of such terms and conditions or of Seller's right thereafter to enforce each and every term and condition contained herein. No modifications to this Agreement shall be valid unless they are acknowledged and accepted by both parties in writing. IN WITNESS WHEREOF , the parties hereto have caused this Agreement to be duly executed on the date set forth below by their authorized representatives . Seller: Modular Space Corporation Au thorized Signature: ------------ Name & Title:--------------- Date : ----------- Buyer: ------------------ Authorized Signature:------------ Name & Title:--------------- Date :------------ Page4 071717 HC BOC Page 45 ~ Mod Space INVOICE MODSPACE 1200 SWEDESFORO RD. BERWYN, PA 1931 2 Return Servi ce Requested Customer Number Invoice Number Invoice Date Due Date Please Pay Th is Amount 212351 282676 07/10/20 17 Due Upon Receipt $84,0 22.50 $ ______ _ Make checks payable to Modular Space Corporation Harnett County Board of Education Schools -129698 ATIN :ACCOUNTS PAYABLE Modular Space Corporation 12603 Collections Cente r Drive Chicago, IL 60693-0126 Lillington , NC, 27546-1029 Customer Name : Customer Number: ModSpace Tax ID: DESCRIPTION Sale proceeds Other-Seller Processing Fee Subtotal Total Tax Invoice Total Pleas e return this portion with your payment. Do not enclose correspondence. Hamett County Board of Education Schools -129698 212351-0001 54-1375284 AMOUNT 84 ,000.00 22 .5 0 84,022.50 TAX 0 .00 0.00 0.00 PLEASE PAY THIS AMOUNT TOTAL DUE 84 ,000.00 22 .50 84,022.50 $84,022.50 Pages 071717 HC BOC Page 46 ~s:--Harnett Agenda Item 'I CJ) --~----- lliiiii.;~~~COUNTY Tax Department ~~~ NORT • CAROLINA www.harnett.org l?ecs1vliD""'"" ''"'' ,--· """'" JUL / 305 W. Cornelius Harnett Boulevard It I ?n,., Su ite 101 A~ '/i'?Nc..,..,. cv,, ·tt~ , , C Lillington. NC 27546 @e,~ gu"'7y J!'f!'1~!! July 06, 2017 Mr. Joseph Jeffries Manager, County of Harnett 102 East Front Street Lillington, NC 27546 Dear Mr. Jeffries : In accordance with North Carolina General Statute I05-373(a), I, S. Keith Faulkner, Tax Administrator for the County of Harnett, make a sworn report showing a list of unpaid taxes, as of June 30, 2017 , constituting liens on real property and a list of unpaid taxes on personal property not constituting liens on real property and make settlement for the 2016 taxes. Attached you will find the amounts of unpaid taxes on real and personal property. Should you need to discuss these reports, please do not hesitate to contact me. Subscribed and sworn to before me this t.P-1-h day of \Ju!~... , d\0\1 ~-S. Keith Faulkner Tax Administrator Notary Public \,,°)kpha.tuO tr\. 'fV\iAOn Address ofNotary Public ,hi I fai.rU Oll La.Ill., My Commission Expire s~~c%°1Jl~(:a;Z(gt5 Enclosures strong roots • new growth ph 910-893 -7520 fax : 910-814 -4017 071717 HC BOC Page 47 2016[2017 Annual Settlem e n t Y e a r t o D a t e - - Total Charges for 2016 Tax L e v y · - Original Billed Amount $ 5 5 , 5 8 2 , 2 6 2 . 1 6 Discovered Levy/Additional L e v y $ 6 6 8 , 3 7 6 . 2 8 Penalties/Fees/Interest $ 1 9 5 , 0 1 3 . 4 1 Total Charges $ 5 6 , 4 4 5 , 6 5 1 . 8 5 Total Collections for 2016 T a x L e v y $ 5 5 , 7 1 4 , 4 2 2 . 4 5 Releases/ Adjustments $ 3 9 2 , 6 6 1 . 6 4 Principal amount of uncolle c t e d 2 0 1 6 t a x e s c o n s t i t u t i n g l i e n s o n r e a l p r o p e r t y $ 2 6 9 , 6 8 2 . 2 7 Principal amount of uncolle c t e d 2 0 1 6 t a x e s p e r s o n a l p r o p e r t y $ - - 6 8 , 8 8 5 . 4 9 Total Credits $ 5 6 , 4 4 5 , 6 5 1 . 8 5 0 7 1 7 1 7 H C B O C P a g e 4 8 Ha r n e t t Co u n t y Ve t e r a n s Se r v i c e s Ag e n d a Item - . . 9-@ Ac t i v i t i e s Re p o r t i n g Fo r m MO N T H N E A R : - \ i . ,(' \ J ~ ( } l f Re q u e s t F o r Se r v i c e C o r r e s p o n d e n c e Cl a i m a n t St a t u s Wr i t t e n Ac t i o n Ta k e n (Claims & Development) (T e l e o h o n e an d In - P e r s o n ) O u t - C: C: C .2 Cl, ) ,n 0 "' E C: C C: ·;;; "O "' ,n 0 C . 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C ~ I , ~ 1 · D' " {/ // 10 Am y Noi ~ / 7 :;'z'/ 11 Ha r n e t t bu n t y Ve t e r a h s 12 Of f i c e r 13 Wa l k In : 18 3 14 Ph o n e Ca l l s : 34 4 15 16 17 18 19 To t a l 34 4 3 6 7 79 70 17 0 8 5 48 53 16 4 1 2 2 0 62 071717 HC BOC Page 49 Agenda Item 9 @ HARNETT COUNTY FINANCIAL SUMMARY REPORT May, 2017 GENERAL FUND FYE 2017 Activity Total FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Governing Body $ 158,070 $ 208,357 $ 306,202 $ 344,197 112.41% $ 278,890 Administration 280,372 294,293 371,071 520,084 140.16% 439,861 Legal Services 8,609 53,919 146,001 223,198 152.87% 179,791 Engineering Human Resources 247,154 205,162 250,545 305,811 122.06% 260,888 Board of Elections 305,481 381,191 415,712 374,959 90.20% 327,105 Finance 833,532 811,001 872,792 992,152 113.68% 967,280 Insurance -Retirees 415,000 291,764 70.30% Clerk of Court 79,320 81,438 103,488 86,790 83.86% 77,139 Tax 1,588,997 1,709,486 1,730,410 1,424,135 82.30% 1,487,132 General Services 153,360 158,173 156,625 132,664 84.70% 130,299 Fleet Maintenance 603,102 543,249 608,174 482,474 79.33% 464,905 Transportation 839,486 1,523,150 1,747,373 1,442,209 82.54% 1,172,160 Transportation -Adm in 209,741 194,529 279,019 182,383 65.37% 136,311 Facilities Maintenance 3,736,788 3,667,427 2,968,350 2,007,501 67.63% 2,969,145 Register of Deeds 695,654 759,735 796,548 682,192 85.64% 642,951 Information Technology 1,726,510 1,787,734 1,891,352 1,971,322 104.23% 1,741,205 GIS 436,602 581,109 607,805 593,376 97.63% 557,392 Sheriff 10,205,366 9,677,549 10,026,907 8,337,589 83.15% 8,160,798 Campbell Deputies 389,674 442,623 501,509 400,977 79.95% 382,966 Harnett CJPP Sheriff's Department Grants 1,607 26,924 19,237 7,461 38.78% 23,765 Child Support Enforcement 70,126 66,653 85,799 62,212 72.51% 57,980 Governor's Highway Safety Communications 1,389,574 1,624,091 1,839,853 1,439,881 78.26% 1,422,623 School Resource Officers 682,489 758,746 642,467 84.67% 597,842 Jail 4,407,161 4,551,465 5,006,995 4,013,115 80.15% 3,805,352 Emergency Services 765,164 730,739 893,475 712,740 79.77% 581,767 Emergency Services Grant 60,000 58,000 96.67% Emergency Medical Service 4,080,768 4,414,723 6,360,364 5,433,528 85.43% 3,636,307 EMS Transport 1,144,801 1,151,492 14 1,016,122 Rescue Districts 3,361,704 3,361,704 3,361,704 3,081,558 91.67% 3,081,563 Animal Services 431,707 438,575 500,908 380,964 76.05% 354,078 Medical Examiner 47,050 89,900 85,000 55,850 65.71% 63,800 JCPCAdmin 4,516 6,886 5,040 4,900 97.22% 5,909 Public Safety Appropriations 79,180 71,908 81,835 68,399 83.58% 63,671 Emergency Telephone System 236,688 Radio System 246,495 (11,519) Harnett Regional Jetport 208,990 198,422 225,676 149,666 66.32% 149,492 Soil & Water 161,801 178,736 194,199 159,669 82.22% 151,490 Environmental Protection 4,000 4,000 4,000 4,000 100.00% 4,000 Forestry Program 112,289 101,648 111,585 83,332 74.68% 89,399 Economic/Physical Dev. App. 458,253 509,983 575,000 472,027 82.09% 365,849 Industrial Development 1,382,346 436,558 1,199,766 603,842 50.33% 414,546 Development Services 1,362,552 1,309,860 1,424,893 1,226,894 86.10% 1,147,305 Community Development (BG) 735 192 51,500 19,091 37.07% 52 Abandoned MFG Home 57,241 32,171 34,606 18,959 54.79% 29,216 Cooperative Extension 289,118 314,013 412,896 327,227 79.25% 248,273 CCR&R -Block Grant 25,623 24,494 30,400 21,426 70.48% 16,879 U:\My Oocument s\M onthly Reports\2016 -2017\May 2017 -Financia l Statemen ts 1 071717 HC BOC Page 50 HARNETT COUNTY FINANCIAL SUMMARY REPORT 7/3/2017 May, 2017 GENERAL FUND FYE 2017 Activity Total FYE 2016 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year CCR&R -United Way 379 150 1,000 150 Parents As Teachers 44,813 59,354 41,863 Adolescent Parenting 60,321 76,776 70,921 67,734 95.51% 67,184 4-H Teen Court & At Risk 72,035 57,705 37,931 65.73% 39,905 Child Care Youth Training 50,723 Race to the Top 4,034 2,071 657 31.72% 3,492 Adolescent Parenting -BJRH 14,200 Special Programs 30,035 42,067 18,645 44.32% 20,257 Department on Aging 307,602 315,244 318,319 264,789 83.18% 265,141 Family Caregiver Support 64,108 61,164 70,369 60,250 85.62% 53,884 RSVP 77,658 77,511 84,354 70,498 83.57% 67,552 CAP -Disabled Adults 328,753 329,421 358,210 285,704 79.76% 283,618 Nutrition for Elderly 414,989 432,337 436,245 328,519 75.31% 371,574 Health 6,014,268 6,082,878 7,313,244 4,935,966 67.49% 5,251,493 Mental Health 605,679 605,679 605,679 605,679 100.00% 605,679 Social Services 10,155,398 10,324,942 12,477,480 10,148,699 81.34% 8,982,095 Public Assistance 7,905,017 9,351,002 9,718,837 8,224,165 84.62% 8,229,577 Veteran's Services 178,634 180,399 221,205 181,987 82.27% 157,869 Restitution 100,304 103,322 108,325 86,376 79.74% 87,204 Human Services App. 90,780 136,805 50,000 28,223 56.45% 129,039 Library 941,972 910,122 1,059,501 815,769 77.00% 765,493 Cultural & Recreational App . 150,000 153,000 185,000 185,000 100.00% 3,000 Parks & Recreation 403,871 435,005 869,480 692,295 79.62% 368,567 Education Board of Education -add teach 74,175 69,732 94.01% Board of Education -current 21,523,700 21,267,993 21,420,138 19,635,127 91.67% 21,267,993 Board of Education -capital 280,707 122,625 122,625 100.00% 252,810 Board of Education -teachers 993,967 1,055,200 1,055,200 100.00% Central Carolina -current 928,467 1,019,467 934,511 91.67% 909,011 Central Carolina -capital 30,500 26,197 85.89% Central Carolina -health science 798,517 731,974 91.67% Central Carolina -works 25,000 Central Carolina -DOT 70,000 Subtotal -Operating $ 93,213,943 $ 95,761,633 $ 106,088,994 $ 89,457,251 84.32% $ 85,916,429 Expenditures lnterfund Transfers 64,701 2,145,446 1,454,409 1,454,409 100.00% 43,334 Debt Service 44,265,436 52,688,961 16,715,631 16,696,564 99.89% 52,672,888 Contingency 66,225 Subtotal Other Financing $ 44,330,137 $ 54,834,407 $ Uses: 18,236,265 $ 18,150,973 99.53% $ 52,716,222 Total Expenditures $ 137,544,080 $ 150,596,040 $ 124,325,259 $ 107,608,224 86.55% $ 138,632,651 U:\Mv Oocuments\Monthty Reports\2016 -2017\Mav 2017 -Financial Statements 2 071717 HC BOC Page 51 HARNETT COUNTY FINANCIAL SUMMARY REPORT 7/3/2017 May, 2017 GENERAL FUND Total FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Ad Valorem Taxes Real and Personal $ 53,930,707 $ 55,082,717 $ 55,606,980 $ 56,344,748 101.33% $ 54,538,390 Motor Vehicles 5,712,141 6,190,412 5,888,405 5,429,391 92.20% 5,060,101 Sales Tax 16,757,810 19,279,813 19,008,522 13,913,381 73.20% 10,833,221 Other taxes 1,053,493 1,220,493 1,250,000 1,096,607 87.73% 923,826 Permits & Fees 2,515,489 2,965,577 3,374,901 2,640,064 78.23% 2,780,496 Intergovernmental Revenue 18,884,854 20,274,012 20,628,668 15,306,251 74.20% 14,480,682 Sales & Services 7,838,973 9,204,896 9,698,955 9,089,872 93.72% 8,068,394 Other Revenues 3,741,739 3,343,042 3,816,763 2,952,939 77.37% 2,816,299 Rents, Concessions & Fees 69,215 73,655 70,609 61,831 87.57% 68,316 Subtotal -Operating Revenues 110,504,421 117,634,617 119,343,803 106,835,084 89.52% 99,569,725 Investment Earnings 8,437 97,339 30,000 178,769 595.90% 15,023 Other Financing Sources 29,108,938 37,018,000 37,018,000 lnterfund Tran sfers 322,415 7,501 2,820,756 7,501 Fund Balance Appropriated 2,130,700 Subtotal Other Financing 29,439,790 37,122,840 Sources: 4,981,456 178,769 3.59% 37,040,524 Total Revenues $ 139,944,211 $ 154,757,457 $ 124,325,259 $ 107,013,853 86.08% $ 136,610,249 Revenues over/ (under) $ $ $ (594,370) (2,022,402) expenditures 2,400,131 4,161,417 U:\My Oocu ments\Monthfy Repo rts\2016 -2017\May 2017 -Financial Statements 3 071717 HC BOC Page 52 HARNETI COUNTY FINANCIAL SUMMARY REPORT 7/3/2017 May, 2017 GENERAL FUND Cash and Investments PNC Fidelity MBS NCCMT Total May 2017 $ 2,108,133 $ 52,430 $ 12,883,875 $ 21,669,408 $ 36,713,847 April 2017 $ $ 102,890 $ 12,883,875 $ 29,247,908 $ 42,234,673 March 2017 $ 9,318,753 $ 50,000 $ 10,900,020 $ 28,346,806 $ 48,615,578 February 2017 $ 10,966,173 $ 50,000 $ 10,900,020 $ 23,550,367 $ 45,466,559 January 2017 $ 16,539,974 $ 50,000 $ 10,900,020 $ 21,778,696 $ 49,268,690 December 2016 $ 6,112,440 $ 50,000 $ 10,399,391 $ 20,139,559 $ 36,701,391 November 2016 $ $ 8,950,242 $ 10,149,294 $ 11,410,145 $ 30,509,681 October 2016 $ $ 11,893,456 $ 9,598,367 $ 4,576,239 $ 26,068,062 September 2016 $ $ 1,401,847 $ 9,611,806 $ 9,898,592 $ 20,912,246 August 2016 $ $ $ 10,830,323 $ 13,870,895 $ 24,701,218 July 2016 $ $ $ 10,288,522 $ 14,611,996 $ 24,900,517 June 2016 $ 4,836,176 $ $ 10,288,522 $ 15,052,435 $ 30,177,132 May 2016 $ $ $ 6,310,697 $ 22,909,111 $ 29,219,808 April 2016 $ $ $ 5,910,697 $ 28,256,262 $ 34,166,959 March 2016 $ 3,888,938 $ $ 5,910,697 $ 31,321,226 $ 41,120,861 February 2016 $ 6,184,218 $ $ 5,460,397 $ 29,217,771 $ 40,862,386 Cash Flow $45,000,000 $35,000,000 $25,000,000 $15,000,000 ~'1>°" ~~ ~ " '?-Q 1,'" l"' ,-'l.. ' ~ ," .::,'1> ,sf' o!:-~l <z,' '<.it> ,/" fl,~ ~ .._o ~~ <} .... ~"" q,C ,.e, o" ,._e, ~ ~fl, ~1,-'l.. () ~o "e,'~ '?-" ,.::; Debt Service and Transfer Requirements Current Year Outstanding Interest $ 3,797,212 $ 36,234,829 Principal 13,068,967 121,681,341 Transfers Out $ 16,866,179 $ 157,916,170 U:\My Oocuments\Monthly Reports\2016 · 2017\May 2017 · Fi nancial Statements 4 071717 HC BOC Page 53 HARNETT COUNTY FINANCIAL SUMMARY REPORT May, 2017 7/3/2017 GENERAL FUND Estimated Fund Balance In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows: Non-Spendable Fund Balance - Restricted Fund Balance - This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for specific purposes Committed Fund Balance -imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fund balance. Assigned Fund Balance - Unassigned Fund Balance - Non Spendable Re stricted Committed Assig ned Unassigned Total General Fund General Fund Expenditures Una ssigned Fund Balance as a % of Expenditures That portion of fund balance that the County intends to use for specific purposes. The County Commissioners have the authority to assign fund balances. This classification represents the portion of fund balance that has not be en assigned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund. 2012 2013 2014 2015 2016 $ 748,224 $ 451,088 $ 111,181 $ 159,625 $ 1,418,606 $ 8,789,704 $ 9,433,149 $ 9,260,952 $ 11,496,063 $ 11,966,027 $ 574,133 $ $ $ $ $ $ $ 3,193,811 $ 2,600,000 $ $ 13,212,441 $ 17,959,942 $ 18,732,095 $ 19,417,388 $ 26,311,973 $ 23,324,502 $ 27,844,179 $ 31,298,039 $ 33,673,076 $ 39,696,606 $ 100,900,981 $ 101,852,867 $ 103,330,529 $ 108,508,715 $ 112,272,703 13.09% 17.63% 18.13% 17.89% 23.44% Fund Balance % 13.09% 17.6 3% 18.13% 23 .44% 17.89% 21.00% 11.00% 1.00% 2012 2013 2014 2015 2016 The Harnett County Board of Commissioners have approved a fund balance policy which strives to maintain a minimum fund balance of 15%. U:\Mv Oocu me nts\Monthl';' Re porU\2016 -20 17\May 2017 -Financ ia l Statements 5 071717 HC BOC Page 54 HARNETI COUNTY FINANCIAL SUMMARY REPORT 7/3/2017 May, 2017 PUBLIC UTILITIES FUND FYE 2017 Activity Total FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Admin/CSR/Meter Services $ 6,369,116 $ 3,452,612 $ 12,451,358 $ 6 ,728,909 54.04% $ 3,772,230 Water Treatment 3,965,881 4,376,387 5,013,602 3,768,817 75.17% 3,456,279 Wastewater Treatment 1,908,016 2,005,668 2,740,083 1,832,507 66.88% 1,423,586 Wastewater Treatment SHWW 1,869,169 1,993,304 2,711,682 1,760,521 64.92% 1,650,767 Distribution 3,607,800 3,634,241 4,593,165 3,180,839 69.25% 3,176,693 Collections 3,006,906 2,742,752 4,032,961 2,821,148 69.95% 2,169,916 Subtotal -Operating $ 20,726,888 $ 18,204,964 $ 31,542,851 $ 20,092,741 63.70% $ 15,649,471 Expenditures lnterfund Transfers 22,607,192 Depreciation 6,395,389 9,327,622 Debt Service 5,106,266 1,070,704 6,717,809 4,574,003 68.09% 4,824,579 Subtotal Other Financing $ 34,108,847 $ 10,398,325 $ 6,717,809 $ 4,574,003 68.09% $ 4,824,579 Uses: Total Expenditures $ 54,835,735 $ 28,603,289 $ 38,260,660 $ 24,666,744 64.47% $ 20,474,050 Total FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Intergovernmenta l Revenue $ 3,703 $ 3,703 $ 3,703 $ 3,703 100.00% $ 3,703 Sales & Services 30,134,602 32,563,219 29,448,080 29,900,882 101.54% 27,289,138 Other Revenues 2,023,403 3,704,119 278,045 625,657 225.02% 2,251,145 Rents, Concess. & Feees 172 2,105 5,682 Subtotal -Operating $ 32,161,880 $ 36,273,146 $ 29,729,828 $ 30,535,924 102.71% $ 29,543,986 Revenues Other Finance Sources 13,731,430 320,484 312,197 lnterfund Tran sfe rs 1,452,130 450,000 Fund Balance Appropriated 8,530,832 Subtotal Other Financing $ 15,183,560 $ 770,484 $ 8,530,832 $ $ 312,197 Sources: Total Revenues $ 47,345,440 $ 37,043,630 $ 38,260,660 $ 30,535,924 79.81% $ 29,856,183 Revenues over/ (under) expenditures $ {7,490,295} $ 8,440,341 $ 5,869,180 $ 9,382,133 U:\My Oocu ments\Monthly Reports\2016 -2017\May 2017 -Financial Statements 6 071717 HC BOC Page 55 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 HARNETI COUNTY FINANCIAL SUMMARY REPORT PNC $ 25,982,342 $ 32,934,935 $ 31,893,934 $ 35,929,010 $ 34,586,445 $ 33,153,787 $ 31,878,365 $ 31,059,095 $ 29,921,800 $ 30,074,922 $ 28,301,352 $ 27,213,474 $ 28,848,875 $ 30,683,192 $ 31,388,435 $ 29,859,796 $40,000,000 $30,000,000 $20,000,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ May, 2017 PUBLIC UTILITIES FUND Cash and Investments Lockbox Money Mkt 5,236,513 $ 5,003,631 4,914,027 $ 5,001,575 9,713,915 $ 4,553,808 $ 4,491,557 $ 4,255,513 $ 4,312,453 $ 4,075,830 $ 4,030,784 $ 3,836,649 $ 3,467,807 $ 3,582,342 $ 3,432,473 $ 3,316,449 $ 3,343,019 $ 3,507,930 $ Cas h Flow Debt Service and Transfer Requirements Current Year Outstanding Interest $ 1,385,263 $ 27,935,291 Principal $ 2,903,937 74,815,351 Transfers Out $ 2,428,609 $ 6,717,809 $ 102,750,642 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ U:\My Oocuments\Month ly Reports\2016 -2017\May 2017 ~ Financial Statements 7/3/2017 NCCMT Total 624,363 $ 36,846,849 614,100 $ 43,464,638 599,368 $ 42,207,217 588,943 $ 41,071,761 588,277 $ 39,666,278 588,277 $ 37,997,576 588,228 $ 36,779,046 585,783 $ 35,720,707 585,023 $ 34,537,607 585,023 $ 34,496,594 583,368 $ 32,352,527 583,368 $ 31,379,183 581,211 $ 32,862,559 577,919 $ 34,577,560 570,299 $ 35,301,753 555,108 $ 33,922,833 7 071717 HC BOC Page 56 HARNETI COUNTY FINANCIAL SUMMARY REPORT 7/3/2017 May, 2017 SOLID WASTE FUND FYE 2017 Activity Total FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Solid Waste $ 4,555,419 $ 4,207,775 $ 5,849,138 $ 4,374,980 74.80% $ 4,178,332 Subtotal -Operating $ 4,555,419 $ 4,207,775 $ 5,849,138 $ 4,374,980 74.80% $ 4,178,332 Expenditures Other Financing Uses 1,396,177 lnterfund Transfe rs Depreciation 345,724 445,290 Debt Service 529,747 88,150 544,828 531,779 97.60% 493,992 Subtotal Other Financing $ 2,271,648 $ 533,439 $ 544,828 $ 531,779 97.60% $ 493,992 Uses: Total Expenditures $ 6,827,067 $ 4,741,214 $ 6,393,966 $ 4,906,759 76.74% $ 4,672,324 Total FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Taxes $ 234,276 $ 268,129 $ 219,000 $ 216,910 99.05% $ 194,789 Intergovernmental Revenue 25,000 133,790 61,000 133,790 Sales & Services 5,165,089 5,313,693 5,265,540 5,152,700 97.86% 4,973,325 Other Revenues 499,631 139,437 520 63,025 ####### 139,278 Rents, Concess. & Feees 276 1,291 20,000 1,657 8.29% 17,869 Subtotal -Operating $ 5,924,272 $ 5,856,340 $ 5,566,060 $ 5,434,292 97.63% $ 5,459,051 Revenues Other Finance Sources 1,402,161 917 lnterfund Transfers Fund Balance Appropriated 827,906 Subtotal Other Financing $ 1,402,161 $ 917 $ 827,906 $ $ Sources: Total Revenues $ 7,326,433 $ 5,857,257 $ 6,393,966 $ 5,434,292 84.99% $ 5,459,051 Revenues over/ (under) expenditures $ 499,366 $ 1,116,043 $ 527,533 $ 786,727 U:\My Oocument.s\MonthJy Reports\2016 -2017\May 2017 -Fina ncial Statements 8 071717 HC BOC Page 57 HARNETI COUNTY FINANCIAL SUMMARY REPORT 7/3/2017 May, 2017 SOLID WASTE FUND Cash and Investments PNC BB&T First Bank NCCMT Total May 2017 $ 146,657 $ 849,369 $ 798,541 $ 295,485 $ 2,090,052 April 2017 $ 252,605 $ 813,116 $ 768,637 $ 235,646 $ 2 ,070,004 March 2017 $ 697,465 $ 796,560 $ 738,482 $ 316,381 $ 2,548,889 February 2017 $ 1,010,246 $ 774,615 $ 715,054 $ 316,381 $ 2,816,2 96 January 2017 s 933,046 $ 733,821 $ 679,357 s 240,324 $ 2,586,547 December 2016 $ 1,221,468 $ 712,874 $ 660,335 $ 159,310 $ 2,753,988 November 2016 $ 723,455 $ 703,192 $ 649,795 $ 159,310 $ 2,235,752 October 2016 $ 143,512 $ 679,050 $ 628,517 $ 78,246 $ 1,529,324 September 2016 $ $ 623,360 $ 608,194 $ 78,246 $ 1,309,800 August 2016 $ 596,631 $ 637,923 $ 589,976 $ 78,243 $ 1,902,774 July 2016 $ 706,906 $ 613,495 $ 567,589 $ 4,902 $ 1,892,893 June 2016 $ 953,476 $ 595,845 $ 549,127 s 4,902 $ 2,103,350 May 2016 $ 1,030,073 $ 577,211 $ 534,532 $ 254,500 $ 2,396,316 April 2016 $ 1,106,636 $ 555,533 $ 517,182 $ 185,532 $ 2,364,882 March 2016 $ 1,322,008 $ 533,722 $ 501,869 $ 185,532 $ 2,543,131 February 2016 $ 1,453,177 $ 504,847 $ 477,173 $ 60,920 $ 2,496,117 Cash Flow $3,000,000 $2,000,000 $1,000,000 ~'I>~ i.~ ><:' '?-9 ~~G ,"~~ "'I>(\ i:9"5--:.9"5-<V ':.Q(l,~ ~ '<~ \,.,,c:-fv(l, (l,<$' ... ~ ~~ <::f ""o"" o<.; (l,<$' "~ ', <:-(l, ~,.,,~ 9" "1' ,-.> ,.f Debt Service and Transfer Requirements Current Year Outstanding Interest $ 78,464 $ 295,375 Pr incipal 466,364 2,446,792 Transfers Out $ 544,828 $ 2,742,167 U:\My Oocuments\Monthty Re ports\2016 . 2017\May 2017 · Financial State ments 9 071717 HC BOC Page 58 HARNETI COUNTY FINANCIAL SUMMARY REPORT 7/3/2017 May, 2017 WORKER'S COMPENSATION FUND FYE 2017 Activity Total FYE 2017 (includes Percent Same Period Category FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Fixed Cost $ 29,000 $ 21,000 $ 32,000 $ 21,000 65.63% $ 21,000 Claims Funded 123,636 1,243,316 1,093,000 3,010,116 275.40% 1,143,316 Total Expenditures $ 152,636 $ 1,264,316 $ 1,125,000 $ 3,031,116 269.43% $ 1,164,316 Total FYE 2017 FYE 2017 Percent FYE 2016 Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Activity Departmental Charge s 1,821,371 $ 1,711,483 $ 975,000 $ 910,921 93.43% $ 855,863 Other revenues 250,795 441,714 150,000 2,541,109 ####### $ 331,482 Fund Balance Appropriated Total Revenues $ 2,072,166 $ 2,153,197 $ 1,125,000 $ 3,452,030 306.85% $ 1,187,345 Revenues over/ (under) expenditures $ 1,919,530 $ 888,881 $ 420,914 $ 23,029 Cash and Investments PNC NCCMT Total May 2017 $ 2,809,436 $ 1,211,772 $ 4,021,208 April 2017 $ 265,521 $ 1,211,772 $ 1,477,293 March 2017 $ 2,833,889 $ 1,211,772 s 4,045,661 February 2017 $ 2,717,622 $ 1,211,772 s 3,929,394 January 2017 $ 2,768,040 s 1,211,772 s 3,979,812 December 2016 s 2,687,499 s 1,211,772 s 3,899,271 November 2016 s 2,582,294 $ 1,211,772 $ 3,794,066 October 2016 s 2,487,719 $ 1,211,772 $ 3,699,491 September 2016 s 2,533,314 $ 1,211,772 $ 3,745,086 August 2016 s 1,669,764 $ 1,211,772 s 2,881,536 July 2016 s 1,705,014 s 1,211,772 s 2,916,786 June 2016 s 1,624,481 $ 1,211,772 s 2,836,253 May 2016 s 1,692,068 s 1,211,772 $ 2,903,840 April 2016 s 1,643,553 s 1,211,772 s 2,855,325 March 2016 s 1,711,933 s 1,211,772 s 2,923,705 February 2016 s 1,532,422 s 1,211,772 s 2,744,194 Cash Flow $4,000,000 $3,000,000 $2,000,000 'b.,., ~-:;. ~ ~ "(-<:/ i.; i'· "' ~ ~ ~ :<:f::, <c-.::,'b ~'<)'l, ':s:,(l; rt-lb~ <} <,_'l-','1, er q;~ ,i!f> ~'<) ?J -s-""' <c-(l; <v'l, ~o.,, oc; ,._e, "(-.::, " .._,.::, ~'1,-". c,e<:/ U:\My Oocuments\Monthty Reports\2016 . 2011\May 2017 -Financial St atement s 10 071717 HC BOC Page 59 HARNETI COUNTY FINANCIAL SUMMARY REPORT May, 2017 Liability as of July 1 Current year claim s and changes i n estimates Actual claim payments Liability as of end of month U:\My Oocume nts \Mont hty Reports\2016 -2017\May 2017 · Financial State ments WORKER'S COMPENSATION FUND Liability $ 4,690,195 196,510 2,501,397 s 2,385,309 # of Claims this fiscal year 7/3/2017 63 11 071717 HC BOC Page 60 Department Employee Clinic Total Expenditures Revenues: Departmental Charge Other revenues Fund Balance Appropriated Total Revenues Revenues over/ (under) expenditures May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $700,000 $675,000 $650,000 $625,000 $600,000 HARNETT COUNTY FINANCIAL SUMMARY REPORT May, 2017 EMPLOYEE CLINIC FUND FYE 2017 Activity FYE 2017 (includes FYE 2015 FYE 2016 Adjusted Budget encumbrances) 121,440 $ 140,835 $ 178,432 $ 130,992 121,440 $ 140,835 $ 178,432 $ 130,992 FYE 2017 FYE 2017 FYE2015 FYE 2016 Adjusted Budget Activity 228,950 $ 242,612 $ 177,232 $ 135,120 1,200 228,950 $ 242,612 $ 178,432 $ 135,120 107,510 $ 101,777 $ 4,128 Cash and Investments PNC NCCMT 643,317 $ 29,241 645,207 $ 29,241 642,930 $ 29,241 644,551 $ 29,241 641,202 $ 29,241 641,529 $ 29,241 644,850 $ 29,241 646,455 $ 29,241 647,665 $ 29,241 645,243 $ 29,241 643,903 $ 29,241 640,890 $ 29,241 629,731 $ 29,241 634,966 $ 29,241 626,534 $ 29,241 619,752 $ 29,241 Cash Flow 'I>"" ~~ :<:' ~ "?-<:i ~'I>'<, ,l,., 'I><:' ,t. ,t. ':Sl 'l,' :o' ,;:." if :0 <} ,,_ri ','I> <,'l, q,<f:' ~.,., ,o {:'-<:, ~ ,::.<i ,f '<:'o"" 0(, ,__ri ~ ~'I>"" '-,<i'~ "?-" '>" U:\My Oocuments\Monthty Reports\2016 · 2017\May 2017 -Financial Statements 7/3/2017 Total Percent Same Period to Date last Fiscal Year 73.41% $ 125,756 73.41% $ 125,756 Total Percent FYE 2016 to Date Activity 76.24% $ 218,075 75.73% $ 218,075 $ 92,319 Total $ 672,559 $ 674,448 $ 672,171 $ 673,792 $ 670,443 $ 670,770 $ 674,091 $ 675,697 $ 676,906 $ 674,484 $ 673,145 $ 670,132 $ 658,972 $ 664,207 $ 655,776 $ 648,994 12 071717 HC BOC Page 61 May 2017 April 2017 March 2017 February 2017 January 2016 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 HARNETI COUNTY FINANCIAL SUMMARY REPORT May, 2017 EMPLOYEE CLINIC FUND Employee Clinic Utilization # of Visits 185 Health Prevention 109 201 198 # Flu shots 177 165 141 116 # Pneumonia shots 150 145 144 162 171 Patient Flow U:\My Oocuments\Monthly Reports\2016 · 2017\May 20 17 • Financial Statements 7/3/2017 13 071717 HC BOC Page 62 Category Paid Claims Fixed Cost Wellness Total Expenditures Revenues: Medical Premium Equivilents Other revenues Total Revenues Revenuesover/(underj expenditures May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 HARNETI COUNTY FINANCIAL SUMMARY REPORT May, 2017 MEDICAL INSURANCE FUND FYE 2017 Activity FYE 2017 (includes FYE 2015 FYE 2016 Adjusted Budget encumbrances) $ 5,205,337 $ 6,818,253 $ 5,650,000 $ 6,103,954 655,329 634,709 795,000 584,268 1,507 8,355 10,000 2,541 $ 5,862,173 $ 7,461,317 $ 6,455,000 $ 6,690,763 FYE 2017 FYE 2017 FYE 2015 FYE 2016 Adjusted Budget Activity $ 6,687,178 $ 7,892,453 $ 6,443,000 $ 6,647,269 10,783 26,178 12,000 19,123 $ 6,697,961 $ 7,918,631 $ 6,455,000 $ 6,666,392 $ 835,788 $ 457,314 $ (24,371) Cash and Investments PNC NCCMT $ 2,028,010 $ 543,297 $ 2,033,963 $ 543,297 $ 1,870,174 $ 543,297 $ 2,024,627 $ 543,297 $ 2,084,544 $ 543,297 $ 2,014,553 $ 543,297 $ 1,952,986 $ 543,297 $ 1,869,553 $ 543,297 $ 1,877,798 $ 543,297 $ 1,125,368 $ 543,297 $ 967,054 $ 543,297 $ 1,035,476 $ 543,297 $ 866,947 $ 543,297 $ 964,355 $ 543,297 $ 1,196,881 $ 543,297 $ 1,354,214 $ 543,297 Cash Flow $2,750,000 $2,250,000 $1,750,000 $1,250,000 1,.,., ~~ ~ ~ '?-<:/. .;l<J -.;;,'·§'~ "",?~ ~"<)re ,f:>,f -.;;,<t' e' ~ :;} '<e \1, cf e "-0 if:'"<> ~ """' ~1,.,., ,or:,; o4 oc; e '<-,::; ') ~ <:/.'<C \v ,_,e U :\My Docu ments\Monthly Re ports\2016 -2017\M ay 2017 • Financial Sta tement s 7/3/201 7 Total Percent Same Period to Date last Fiscal Year 108.03% $ 5,832,094 73.49% 674,623 25.41% 7,174 103.65% $ 6,513,891 Total Percent FYE 2016 to Date Activity 103.17% $ 5,962,214 159.36% 25,526 103.27% $ 5,987,740 $ (526,151) Total $ 2,571,307 $ 2,577,260 $ 2,413,471 $ 2,567,925 $ 2,627,841 $ 2,557,850 $ 2,496,283 $ 2,412,851 $ 2,421,096 $ 1,668,665 $ 1,510,351 $ 1,578,773 $ 1,410,244 $ 1,507,653 $ 1,740,178 $ 1,897,511 14 071717 HC BOC Page 63 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 Year to Date (membership= avg) HARNETT COUNTY FINANCIAL SUMMARY REPORT May, 2017 MEDICAL INSURANCE FUND Medical Paid Claims Summary Employees& Total Pre-65 Retirees Membership Net Paid Claims Fixed Cost 859 1,308 $ 585,092.44 $ 59,071.95 850 1,288 $ 426,323.43 $ 60,687.61 847 1,280 $ 700,824.81 $ 62,056.67 838 1,270 $ 697,396.28 $ 38,867.77 843 1,275 $ 451,584.71 $ 46,679.99 843 1,271 $ 562,043.76 $ 50,371.79 841 1,265 $ 450,496.19 $ 58,245 .17 835 1,253 $ 475,315.79 $ 93,186.53 830 1,242 $ 949,451.70 $ 58,166.03 827 1,238 $ 472,478.84 $ 58,462 .25 830 1,237 $ 567,120.08 $ 117,732.75 826 1,201 $ 749,785.30 $ (48,146.18) 821 1,195 $ 644,458.97 $ 18,765.56 819 1,190 $ 846,544.07 $ 59,316.96 824 1,192 $ 613,689 .61 $ 55,057.79 829 1,199 $ 476,696.71 $ 57,028.00 835 1,244 $ 9,669,302.69 $ 845,550.64 Medical Plan Loss Ratio 175% 150% 125% 100% 75% 50% ~'I>"' ~~ ~ Si c., 0 0 'i>' ~,§-.§i 'I> & ' -:sJ,f rf ':SJ' "".::; ~ ':SJ'l, ~ '<fl, \'I> c.,'u fl,~ "'o ~'<;! ~ .;';-4. ""fl, 'Oe; ~o" 0(, ,._,z, '<'" '> '>"' ~'I>"' , .. l:i. U:\My Documents\Monthly Reports\2016 · 2017\May 2017 • Financial Statements 7/3/20 17 Loss Premium Ratio Equivalent 99.37% $ 648,269.01 74.69% $ 652,008.78 120.25% $ 634,433.13 116.07% $ 634,310.54 79.47% $ 626,993.27 96.89% $ 632,074.10 80.80% $ 629,611.56 90.35% $ 629,233.60 161.13% $ 625,355.69 85.98% $ 617,534.95 110.59% $ 619,266.87 112.65% $ 622,838.33 121.42% $ 546,217.69 166.24% $ 544,921.50 122.98% $ 543,783.54 97.08% $ 549,770.71 107.77% $ 9,756,623.27 15 071717 HC BOC Page 64 Category Paid Claims Fixed Cost Total Expenditures Revenues: Dental Premium Equivilents Other revenues Total Revenues Revenues over/ (under) expenditures May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $325,000 $300,000 $275,000 $250,000 $225,000 $200,000 HARNETT COUNTY FINANCIAL SUMMARY REPORT May, 2017 DENTAL INSURANCE FUND FYE 2017 Activity 2016-2017 (includes FYE 2015 FYE 2016 Adjusted Budget encumbrances) 306,584 $ 295,849 $ 500,000 $ 340,806 35,323 36,698 45,000 33,207 341,907 $ 332,547 $ 545,000 $ 374,013 2015-2016 FYE 2016 FYE 2015 FYE 2016 Adjusted Budget Activity 544,448 $ 369,211 $ 545,000 $ 415,539 544,448 $ 369,211 $ 545,000 $ 415,539 202,541 $ 36,664 $ 41,526 Cash and Investments PNC NCCMT 311,609 $ 313,273 $ 294,393 $ 296,096 $ 290,366 $ 290,231 $ 280,718 $ 278,083 $ 283 ,750 $ 269,750 $ 278,279 $ 270,084 $ 262,899 $ 259,621 $ 255,744 $ 262,475 $ Cash Flow 'I)"' ~~ ><:-~ '?'R 'l>'c; 'I><", 'b<", ,t ' ~ ·:5/' ~" ~-<;; ~c c' ~ ,,'-'<c \'I> c;C c(:' '-cf> ~ ~ ,}°' ~c 0c o-,; oc; c '?'" '; \" ~'I)" ~ R" c.,C U:\My Oocuments\Monthty Reports\2016 -2017\May 2017 · Financial Statements 7/3/2017 Total Percent Same Period to Date Last Fiscal Year 68.16% $ 268,525 73.79% 33,589 68.63% $ 302,114 Total Percent FYE 2016 to Date Activity 76.25% $ 331,022 76.25% $ 331,022 $ 28,908 Total $ 311,609 $ 313,273 $ 294,393 $ 296,096 $ 290,366 $ 290,231 $ 280,718 $ 278,083 $ 283,750 $ 269,750 $ 278,279 $ 270,084 $ 262,899 $ 259,621 $ 255,744 $ 262,475 16 071717 HC BOC Page 65 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 Year to Date (membership= avg) HARNETT COUNTY FINANCIAL SUMMARY REPORT May, 2017 DENTAL INSURANCE FUND Dental Paid Claims Summary Total Total Employees Membership Net Paid Claims Fixed Cost 877 1,401 $ 29,071.76 $ 3,828.12 867 1,386 $ 30,843.30 $ 3,797.53 866 1,382 $ 37,039.68 $ 3,810.64 853 1,366 $ 29,052.10 $ 3,731.98 852 1,363 $ 24,691.39 $ 3,701.39 849 1,352 $ 30,584.03 $ 3,683.91 847 1,350 $ 27,494.20 $ 3,749.46 838 1,341 $ 20,172.90 $ 3,412.97 812 1,312 $ 38,929.95 $ 3,600.88 813 1,3 23 $ 35,594.70 $ 3,570.29 810 1,316 $ 31,416.37 $ 4,006.42 671 1,114 $ 28,488.90 $ 6 ,2 02.76 667 1,110 $ 22,062.20 $ 3,084.92 659 1,100 $ 31,526.79 $ 3,033.66 660 1,101 $ 29,696.70 $ 3,122.20 660 1,101 $ 20,728.10 $ 3,075 .60 788 1,276 $ 467,393.07 $ 59,412.73 Dental Plan Loss Ratio 125% 100% 75% 50% ~'I,"" ~'::;. '<' ~ ~<,; 0 0 '<' ~'I, .::,.'b 'I, d: ~ 'f)e' d: '!)' <:-.::,. ;;, ,;)fl, ~ ,,_e \'I> <.,e e~ ...._o /$"'0 ,$"" ,;f ~0-'i O<, ,_e ~ "'fl, ~'I,"" '?-.::; 'i \.::; c.,e<:/ U:\My Ooc uments\Monthty Reports\2016 . 2017\May 2017 • Financial Statements 7/3/2017 Loss Premium Ratio Equivalent 84.48% $ 38,943.34 84.96% $ 40,772 .75 117.25% $ 34,840.92 89.50% $ 36,632.24 74.34% $ 38,194.96 90.36% $ 37,925.31 82.49% $ 37,877.15 62.44% $ 37,772.52 113.34% $ 37,526.11 104.91% $ 37,330.66 93.83% $ 37,752.67 90.84% $ 38,188.97 84.50% $ 29,760.98 115.5 5% $ 29,909.42 110.76% $ 29,629.84 76.42% $ 31,147.59 91.75% $ 574,205.43 17 071717 HC BOC Page 66 HARNETI COUNTY FINANCIAL SUMMARY REPORT 7/3/2017 May, 2017 BOARD OF EDUCATION FYE 2017 Activity Total 2016 -2017 (includes Percent Same Period Fund Group: FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Vear State Fund Expenditures $ 115,268,881 $ 123,553,503 $ 106,092,900 85.87% $ 82,103,070 Revenues $ 115,268,881 $ 123,553,503 $ 106,100,707 85.87% $ 72,891,417 $ $ $ $ 7,807 $ (9,211,654) Local Current Expense Fund Expenditures 22,838,609 26,605,070 20,553,383 77.25% $ 15,677,137 Revenues 21,557,719 26,605,070 21,058,298 79.15% $ 16,144,991 $ $ (1,280,890) $ $ 504,915 $ 467,854 Federal Grant Fund Expenditures 11,365,474 14,892,583 10,646,921 71.49% $ 7,948,850 Revenues 11,365,474 14,892,583 10,649,134 71.51% $ 7,091,298 $ $ $ $ 2,213 $ (857,552) Capital Outlay Fund Expenditures 3,165,403 5,054,077 3,395,126 67.18% $ 296,835 Revenues 2,844,295 5,054,077 3,534,258 69.93% $ 25,364 $ $ (321,108) $ $ 139,132 $ (271,471) Child Nutrition Fund Expenditures 10,013,377 11,365,310 9,236,883 81.27% $ 7,271,716 Revenues 10,608,154 11,365,310 10,202,351 89.77% $ 7,132,398 $ $ 594,777 $ $ 965,468 $ (139,318) Dunn District Fund Expenditures 304,258 330,250 250,473 75.84% $ 253,558 Revenues 299,648 330,250 292,574 88.59% $ 266,485 $ $ (4,609) $ 42,101 $ 12,927 Local Restricted Fund Expenditures 4,720,189 10,357,495 5,456,564 52.68% $ 2,844,952 Revenues 5,253,011 10,357,495 6,017,872 58.10% $ 3,554,161 $ $ 532,822 $ $ 561,307 $ 709,209 Total All Funds Expenditures 167,676,190 192,158,288 155,632,250 80.99% 116,396,117 Revenues 167,197,181 192,158,288 157,855,193 82.15% 107,106,113 $ $ (479,009) $ $ 2,222,943 $ (9,290,004) • latest available numbers from the Board of Education's web site. U:\My Ooc umen ts\Monthty Reports\2016 -2017\May 2017 · Financial Statements 18 071717 HC BOC Page 67 7/3/2017 HARNETI COUNTY FINANCIAL SUMMARY REPORT May, 2017 BOARD OF EDUCATION Estimated Fund Balance In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows: Non-Spendable Fund Balance - Restricted Fund Balance - This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for specific purposes Committed Fund Balance -imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fu nd balance. Assigned Fund Balance - Unassigned Fund Balance - Non Spendable Restricted Committed Assigned Unassigned Total General Fund General Fund Expenditures Unassigned Fund Balance as a % of Expenditures That portion of fund balance that the County intends to use for specific purposes. The County Commissioners have the authority to assign fund balances. This classification represents the portion of fund balance that has not been assigned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund. 2012 2013 2014 2015 2016 $ 1,431,174 $ 1,417,080 $ 2,130,098 $ 1,849,351 $ 1,796,064 $ 49,951 $ 2,813 $ 67,971 $ 21,420 $ 25,507 $ $ $ $ $ $ 1,384,125 $ 4,004,023 $ 3,508,927 $ 5,466,811 $ 3,845,000 $ 10,426,143 $ 5,426,606 $ 3,000,000 $ 2 ,889,118 $ 3,274,629 $ 13,291,393 $ 10,850,522 $ 8,706,996 $ 10,226,700 $ 8,941,200 $ 1 7,301,200 $ 20,262,634 $ 22,848,788 $ 20,369,083 $ 23,089,579 60.26% 26.78% 13.13% 14.18% 14.18% Fund Balance % ~ 21.00% 11.00% 1.00% 2012 2013 2014 201S 2016 U :\My Oocuments\Month ty Report1:\2016 · 2017\May 2017 -Financial Statements 19 071717 HC BOC Page 68 Month 1 Month 1 Revd Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Fina l 21,000 20,500 20,000 19,500 "> 'b ~ :s-~o<::-~o<::- HARNETT COUNTY FINANCIAL SUMMARY REPORT May, 2017 BOARD OF EDUCATION Public School Membership ADM MLD ADM Change MLDChange 20,483 20,615 20,469 20,573 (14) (42) 20,563 20,566 94 (7) 20,538 20,554 (25) (12) 20,443 20,480 (95) (74) 20,340 20,310 (103) (170) 20,280 20,325 (60) 15 20,271 20,282 (9) (43) 20,236 20,259 (35) {23) 0 0 0 0 Harnett County School Membership '\ <o :s-:s-~"' ~o<::-1). ~o<::-~" :s-,,, ~o ~o<::-:s-'\, o··· o<::-:s-~ ~o<::-4-e"" "> :s- ~o<::- U:\My Oocuments\M onthty Reports\2016 . 2017\May 2017 -Financial Statements 7/3/2017 Fiscal Year 2016-2017 Initial Allotment 20,850 ADM M LD 20 071717 HC BOC Page 69 HARNETT COUNTY SALES TAX ANALYSIS BY ARTICLE 1. Current year activity : Fiscal Year 2017 July, 2016 August, 2016 September, 2016 October, 2016 November. 2016 December, 2016 January. 2017 February, 2017 March, 2017 April, 2017 May, 2017 June, 2017 Year over Year Change ll s s s s $ $ s I Article 39 342,547.33 499,004.02 631.866.15 575,714.83 629,952.15 725,691.08 511,567.30 631,392.75 743,738.67 . . . unma 4.12% 2. Comparison to prior year : Fiscal Year 2016 Article 39 July, 2015 $ 578,603.16 August, 2015 Ii 360,595.80 September, 2015 577.428.49 October, 2015 575,996.92 November, 2015 557,422.21 December, 2015 $ 653,599.14 January, 2016 $ 526,105.03 February, 2016 $ 574,221.44 March, 2016 $ 678,048.85 April, 2016 May, 2016 June, 2016 I !,illf;IIH.A 3. Reconciliation to general ledger : Balance to HTE Activity 110-0000-313.30-01 $ 5,291,474.28 110-0000-313.30-02 $ 3,960,486.51 110--0000-313.30-03 $ 1,377,518.35 110-0000-313.30-04 $ 1,648.051.59 110-0000-313.30-05 $ 2,755,036.70 110-0000-313.30-06 $ 477.42 110-0000-313.30-07 $ (796,267.87) 110-0000-313.30-08 $ (1,258,026.67) $ 12,978,750.31 242-0000-313.30--00 $ 990,670.70 226-0000-313.30-10 $ 2,!fflB, 75!Ul3 225-0000-313.30-10 $ 1,509,200.88 G e n e r a l F u n d Arti c l e 4 0 A r t i c l e 4 2 s 4 1 9 , 5 1 4 . 0 5 s 1 2 8 , 0 0 1 . 8 9 $ 4 4 9 , 4 9 5 . 1 3 $ 1 6 1 , 2 9 7 . 3 9 $ 4 3 0 , 5 8 5 . 4 6 S 1 9 1 , 5 0 6 . 7 0 $ 4 2 5 , 5 1 8 . 3 4 $ 1 6 0 , 6 8 5 . 7 5 s 4 5 3 . 9 6 2 9 3 $ 1 9 1 , 4 0 7 . 1 0 s 5 1 8 . 8 1 6 . 0 7 $ 2 1 8 , 6 1 0 . 9 4 s 3 7 4 , 6 1 8 . 2 2 $ 1 6 3 , 9 7 7 . 9 1 s 4 0 0 , 0 9 3 . 3 0 S 1 8 9 , 3 4 4 . 2 0 s 4 8 7 , 8 8 5 . 0 1 s 2 2 3 , 0 1 9 . 7 1 s s . s s $ . $ . 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( ) 0 $ 3 2 1 , 0 2 6 . 8 7 $ 1 6 7 , 4 2 9 . 3 5 $ ( 8 4 , 7 9 9 . 6 5 ) $ ( 1 3 1 , 7 8 5 . 1 1 ) $ 1 0 8 , 1 2 8 . 4 8 $ 2 , 0 0 3 , 0 0 0 . 0 0 s 6 0 . 3 8 $ 3 2 0 , 9 3 0 . 2 3 $ 1 7 9 , 6 2 5 . 9 2 $ ( 9 1 , 3 0 6 . 1 6 ) $ ( 1 3 9 , 5 4 1 . 4 2 ) $ 1 1 6 , 9 7 5 . 7 4 $ 2 , 1 4 0 , 6 6 4 . 5 3 s 0 . 2 5 $ 3 2 0 , 9 3 0 . 2 3 $ 2 0 6 , 8 1 7 . 6 1 $ ( 1 0 4 , 2 2 4 . 6 9 ) $ { 1 5 8 , 7 4 5 . 3 7 ) $ 1 3 4 , 4 0 2 . 5 8 s 2 , 4 1 1 , 8 1 8 . 8 3 s 5 . 1 7 $ 3 2 0 , 9 3 0 . 2 3 $ 1 6 2 , 1 2 7 . 9 0 $ { 7 3 , 5 2 8 . 6 8 ) $ ( 1 1 2 , 8 8 6 . 2 1 ) $ 9 6 , 7 3 0 . 3 5 $ 1 , 8 2 4 , 8 3 9 . 8 6 s 5 2 . 7 3 $ 3 2 0 , 9 3 0 . 2 3 $ 1 7 5 , 7 1 1 . 7 8 $ ( 7 7 , 0 1 1 . 0 3 ) $ ( 1 0 0 , 9 0 4 . 0 6 ) $ 1 1 6 , 8 0 0 . 2 4 $ 2 , 0 7 2 , 1 8 4 . 2 8 s $ 3 2 0 , 9 3 0 . 2 3 $ 2 1 3 , 3 6 2 . 7 3 $ ( 9 4 , 9 5 5 . 4 6 ) $ ( 1 3 0 , 8 7 9 . 9 9 ) $ 1 3 7 , 6 1 2 . 2 0 $ 2 , 4 1 1 , 6 7 4 . 4 7 $ $ . $ . $ . $ $ . $ . $ $ $ . $ $ $ . $ $ • $ . $ . $ $ $ . s . ~ I f f l l l j I 2 , i i i i i i , m . & S $ 1 , g i j 9 , 2 0 0 . 8 8 s ( 7 9 6 , 2 6 7 . 8 7 ) $ ( 1 , 2 5 i i , 0 2 6 . 6 7 ) I 9 9 0 , 6 7 0 . 7 0 • a u , , _ , , , O < - 5 8 . 2 6 % 0 . 0 0 % 9 . 2 7 % 1 0 . 1 0 % 9 . 0 0 % 2 . 8 5 % 3 9 . 5 8 % C i t y H o l d s c h o o l H o l d H a n n l e s s H a n n l e s s A r t i c l e 4 4 A r t i c l e 4 4 • 5 2 4 A r t i c l e 4 6 A r t i c l e 3 9 A r t i c l e 3 9 S p e c i a l D i s t r i c t s T o t a l D i s t r i b u t i o n 1 : 8 . 2 0 I : . $ 1 5 9 , 2 7 8 . 4 8 $ ( 8 5 , 8 2 1 . 7 7 ) $ ( 1 3 9 , 3 7 9 . 8 4 ) $ 1 0 8 , 5 9 0 . 0 2 $ 1 , 2 3 5 , 8 0 7 . 4 3 5 0 . 0 7 $ $ 8 9 , 5 9 1 . 6 6 $ ( 8 3 , 3 3 7 . 8 0 ) $ ( 1 7 2 , 9 3 9 . 9 6 ) $ 7 2 , 9 0 8 . 6 5 $ 1 , 6 3 0 , 0 1 1 . 5 4 $ 1 2 4 . 8 9 $ $ 1 5 9 , 6 2 5 . 2 7 $ ( 8 0 , 2 0 2 . 9 2 ) $ ( 1 2 4 , 8 2 3 . 2 3 ) $ 1 0 8 , 6 7 2 . 9 4 $ 1 , 0 6 9 , 8 3 9 . 9 8 s 4 8 . 5 7 $ $ 1 5 7 , 6 1 6 . 3 5 $ ( 7 2 , 7 0 9 . 8 5 ) $ ( 1 0 5 , 7 8 5 . 9 2 ) $ 1 0 8 , 9 3 1 . 2 6 $ 1 , 5 7 5 , 4 7 2 . 3 1 $ 4 6 . 4 9 $ $ 1 5 1 , 4 2 2 . 1 3 $ ( 7 9 , 4 5 2 . 0 8 ) $ ( 1 2 7 , 0 7 6 . 3 4 ) $ 1 0 5 , 4 5 7 . 5 1 $ 1 , 4 4 9 , 6 9 0 . 1 5 s 9 7 . 6 2 $ $ 1 7 9 , 8 5 9 . 1 7 $ ( 9 8 , 5 2 9 . 1 8 ) $ ( 1 6 1 , 9 8 2 . 7 3 ) $ 1 2 3 , 1 6 8 . 3 7 $ 1 , 8 4 8 , 3 0 4 . 1 4 s 3 1 . 6 6 $ $ 1 4 0 , 0 6 8 . 7 3 $ ( 6 6 , 0 1 4 . 0 7 ) $ ( 9 7 , 9 5 4 . 6 0 ) $ 1 0 0 , 7 8 3 . 0 0 $ 1 , 4 4 4 , 9 1 7 . 8 8 s 2 2 2 . 3 5 $ . $ 1 5 5 , 4 8 8 . 3 6 $ ( 6 9 , 3 0 1 . 7 9 ) $ ( 9 7 , 9 0 6 . 6 2 ) $ 1 0 8 , 8 7 3 . 1 0 $ 1 , 3 3 8 , 3 0 5 . 0 4 I $ 5 1 3 . 8 8 $ . $ 1 8 8 , 2 4 2 . 8 3 $ ( 8 7 , 8 5 2 . 6 6 ) $ { 1 2 6 , 3 2 3 . 5 6 ) $ 1 2 5 , 8 1 8 . 1 5 $ 1 , 5 6 6 . 7 2 5 . 5 5 $ $ 1 7 5 , 7 6 5 4 1 $ ( 8 / ~ 3 . 5 " ' $ { 1 3 4 9 1 3 5 5 ) $ 1 1 8 , 9 9 8 . 7 8 $ 1 6 3 4 . . . 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A r t i c l e 4 4 " 5 2 4 A r t i c l e 4 6 S a l e s T a x S a l e s T a x A r t i c i e 3 9 A r t i c i e 4 0 G e n e r a l F u n d R e c e i v e d P r i o r F Y $ 3 2 1 , 0 2 6 . 8 7 s 2 , 1 7 2 , 2 0 1 . 0 0 A r t i c i e 4 0 E d u c a t i o n R e c e i v e d t o D a t e t h i s F Y 2 , 8 8 8 , 7 5 8 . 6 3 1 , 5 0 9 , 2 0 0 . 8 8 A r t i c i e 4 2 G e n e r a l F u n d I n t e r e s t E a r n e d 3 9 9 2 . 1 0 A r t i c i e 4 2 E d u c a t i o n A r t i c i e 4 4 $ 3 , 2 0 9 , 7 8 5 5 0 $ 3 , 6 8 5 , 3 9 3 . 9 8 A r t i c i e 3 9 C i t y H o l d H a r m l e s s A r t i c i e 3 9 S c h o o l H o l d H a n n l e s s A p p r o p r i a t e d $ 3 , 8 1 0 , 2 2 7 . 0 0 $ 1 , 5 4 0 , 0 0 0 . 0 0 S p e c i a l D i s t r i c t s A v a i l a b l e f o r $ ( 6 0 0 , 4 4 1 . 5 0 ) $ 2 , 1 4 5 , 3 9 3 . 9 8 A r t i c i e 4 4 • 5 2 4 S a t e s T a x A p p r o p r i a t i o n A r t i c l e 4 6 S a t e s T a x 0 7 1 7 1 7 H C B O C P a g e 7 0 Harnett County Department of Public Health Activities Summary July 1, 2016 -June 30, 2017 Jul Aug Sep Oct Nov Dec Jan Feb Front Desk -Check-in Aooointments 1033 1246 1326 1125 1054 908 1059 1049 Health Clinics Adult Women Wellness Clinic 2 1 1 3 0 0 2 1 Care Coordination for Children (CC4Cl 206 187 228 240 230 264 230 271 Child Health -Sick Clinic 95 117 133 106 137 103 106 174 Child Health -Well Clinic 106 193 159 129 99 65 71 74 Countv Employee Health Clinic 144 145 150 116 141 165 177 198 Family Planning 171 155 144 144 142 138 157 118 General Clinic-(BP , BS , Chol.,etc.) 0 0 0 0 0 0 0 0 Immunizations 213 293 471 1298 255 161 157 185 Maternity (Prenatal Clinic) 198 241 238 222 229 198 213 230 OB Care Manaaement (OBCM) 306 298 275 286 280 296 292 293 Postpartum Home Visits 24 24 26 10 13 3 14 19 Refer/Repeat Pap 1 2 2 1 1 2 1 3 STD Services 90 105 110 88 78 76 91 73 TB Services 169 205 219 132 145 75 143 135 Welcome Baby Home Visits 24 25 26 10 13 3 14 19 Total Services 1749 1991 2182 2785 1763 1549 1668 1793 Reoortable Disease Cases Tuberculosis 0 0 0 1 0 0 0 0 HIV -(Quarterly report) 0 0 0 0 0 0 0 0 AIDS -(Quarterly report) 0 0 0 0 0 0 0 0 SYPHILIS -(Quarterly report) 2 1 0 0 0 0 1 0 OTHER STD's 38 27 13 11 16 16 20 28 Other (salmonella , campylobacter, etc) 3 2 3 1 1 1 3 1 Total Services 43 30 16 13 17 17 24 29 Health Education Outreach 230 419 385 781 263 277 387 445 Laboratory Clients 731 836 826 673 665 608 791 693 Laboratory Tests 1455 1604 1505 1272 1265 1224 1231 1313 HIV Tests 233 203 190 136 156 136 146 121 WIC Active Participation 3054 3114 3134 3084 3038 2954 2958 2988 Vital Statistics Births in-county -58 49 47 45 46 34 60 30 Births out-of-county ~ 122 99 128 92 112 113 99 85 ~ - Deaths 46 52 41 57 72 63 73 39 Environmental Health # of Improvement Aoos Confirmed 45 48 41 30 37 48 26 67 Number of Permits Issued 39 41 43 35 20 36 39 33 Number of Completions 36 34 24 33 38 20 25 36 Number of Existina Permits 22 27 21 27 24 20 23 24 Repair Permits Issued 5 9 6 5 5 4 3 6 Permits Denied 0 0 0 0 0 0 0 0 Food and Lodoinq Establishments lnspect'd/Reinspected 76 87 142 62 84 81 83 69 Visits / Critical Voliations Verfication 43 34 42 67 33 41 29 35 Private Water Supplies Aoclications Received 1 3 1 13 2 4 3 1 Home Health Current Patient Caseload 78 74 70 54 50 45 37 34 Admissions 18 19 13 5 5 5 1 1 Discharaes 33 22 12 17 7 10 5 4 Skilled Nursing Visits Made 229 238 184 125 107 73 50 36 Home Health Aide Visits Made 11 6 20 5 5 0 0 0 Speech Therapy Visits Made 2 0 0 0 0 0 0 0 Phvsical Therapy Visits Made 146 112 114 81 37 40 8 0 Occupational Therapy Visists Made 27 9 31 16 0 0 0 0 updated 03/08/2017 Agenda Item q ----'------ Mar Apr May Jun lroTAl AVG. 1215 916 1063 1066 13060 1088.3 0 0 1 4 15 1.25 277 279 287 265 2964 247 164 108 100 88 1431 119.25 72 76 61 71 1176 98 201 109 185 120 1851 154.25 174 147 171 171 1832 152.67 0 0 0 0 0 0 174 140 140 145 3632 302 .67 281 206 252 254 2762 230.17 292 297 299 249 3463 288.58 23 18 24 28 226 18.833 2 0 2 1 18 1.5 116 81 95 104 1107 92.25 114 89 103 160 1689 140.75 25 18 26 28 231 19.25 1915 1568 1746 1688 22397 1866.4 0 0 1 0 2 0.1667 0 0 0 0 0 0 0 0 0 0 0 0 3 0 1 0 8 0.6667 29 34 7 15 254 21 .167 2 2 5 5 29 2.4167 34 36 14 20 293 24.417 576 358 853 594 5568 464 788 624 702 860 8797 733.08 1563 1138 1393 1496 16459 1371.6 175 131 154 167 1948 162.33 3041 2939 2979 33283 3025.7 39 42 53 56 559 46.583 91 117 134 121 1313 109.42 73 64 53 81 714 59.5 68 60 44 65 579 48.25 62 59 51 64 522 43.5 33 25 39 20 363 30.25 25 29 20 21 283 23.583 5 11 14 8 81 6.75 1 0 0 0 1 0.0833 91 71 86 128 1060 88.333 49 31 46 44 494 41.167 2 3 1 1 35 2.9167 442 55.25 67 8.375 110 13.75 1042 130.25 47 5.875 2 0.25 538 67.25 83 10.375 071717 HC BOC Page 71 A g e n d a I t e m q @ H a r n e t t C o u n t y D S S M o n t h l y R e p o r t T o t a l s 2 0 1 6 - 1 7 July A u g u s t S e p t e m b e r O c t o b e r N o v e m b e r D e c e m b e r J a u a r y 2 0 1 7 F e b r u a r y M a r c h A p r i l M a y T o t a l s Children's Services CPS Reports Received 122 1 2 5 1 3 2 1 3 4 1 3 5 1 2 4 1 5 0 1 3 3 1 3 9 9 7 1 7 2 1 4 6 3 Reports Accepted 84 7 3 9 1 8 6 8 7 7 7 9 3 9 3 8 7 6 4 1 1 7 9 5 2 Total children io Pie/Custody 133 1 2 2 1 1 8 1 1 8 I l l 1 1 6 1 1 2 1 1 2 1 0 4 9 9 1 0 2 FC Money expended $119,021.26 1 1 8 , 9 4 6 . 5 7 1 1 6 , 2 8 1 . 6 6 1 1 1 , 3 6 5 . 0 2 $ 9 9 , 8 3 3 . 3 5 $ 1 0 0 , 7 4 7 . 8 4 $ 1 0 2 , 8 8 7 . 9 1 $ 1 0 1 , 7 0 1 . 3 0 $ 9 7 , 2 6 6 . 7 4 $ 1 0 0 , 7 5 5 . 3 0 $ 9 9 , 0 7 8 . 7 2 $ 1 , 1 6 7 , 8 8 5 . 6 7 0 Adult Services APS Reports Received 22 2 2 2 1 1 2 9 1 3 1 7 1 9 1 0 1 3 1 4 1 7 2 # of trips scheduled 1322 1 4 5 4 1 3 7 8 1 3 9 3 1 2 8 7 1 0 5 9 1 3 2 9 1 2 5 0 1 4 2 5 1 4 2 9 1 4 6 7 1 4 7 9 3 Total Cases 226 2 3 2 2 2 7 2 2 0 2 2 1 2 1 9 2 0 9 2 1 8 2 2 1 2 2 1 2 1 8 0 Work First Energy Expenditures $373.54 1 0 7 , 7 3 5 . 6 7 1 1 7 , 6 2 3 . 7 0 1 2 1 , 1 0 7 . 7 6 1 1 5 , 6 7 2 . 6 2 3 4 , 5 0 0 . 0 0 1 2 8 , 0 0 0 . 0 0 8 9 , 1 0 0 . 0 0 8 9 , 7 8 6 . 0 0 1 , 7 0 3 . 5 4 4 7 1 . 9 8 $ 5 8 0 , 3 4 1 . 9 0 Total cases 374 3 8 8 3 7 5 4 2 4 4 0 4 4 0 0 4 1 4 4 3 1 4 2 1 4 1 9 4 2 7 0 Food & Nutrition Services I Apps Approved 493 5 4 1 5 2 8 7 2 8 4 4 9 4 8 6 4 6 5 5 0 7 5 7 4 4 7 5 4 9 0 5 7 3 6 Total Cases (households) 8,789 8 8 0 8 8 8 4 7 1 1 , 6 9 0 1 1 , 7 2 7 1 1 , 8 1 4 1 1 , 6 6 9 1 1 , 7 0 1 1 1 , 4 9 2 1 1 , 4 1 7 8 , 5 0 7 Benefits Issued $2,242,345.00 2 , 2 5 9 , 4 3 8 . 0 0 2 , 2 1 2 , 6 9 2 . 0 0 3 , 5 6 1 , 9 0 0 . 0 0 2 , 1 7 2 , 8 1 7 . 0 0 2 , 4 3 9 , 4 7 3 . 0 0 2 , 1 7 8 , 1 5 5 . 0 0 $ 2 , 1 4 6 , 7 9 4 . 5 5 $ 2 , 1 5 3 , 1 4 1 . 0 0 $ 2 , 1 4 4 , 3 1 2 . 0 0 $ 2 3 , 5 1 1 , 0 6 7 . 5 5 Adult Medicaid Apps Approved 101 1 4 9 1 3 6 1 1 8 1 5 2 7 0 6 7 9 2 9 9 1 6 9 2 7 1 1 8 0 Total Cases 8,302 8 3 3 2 8 5 0 5 8 5 3 5 8 , 5 9 0 8 5 5 7 8 5 4 0 8 4 9 6 8 6 4 0 8 8 5 4 8 8 6 1 0 Family & Children's Medicaid Apps Approved 329 1 9 4 1 7 4 2 3 3 2 1 8 1 4 8 1 5 8 1 7 4 1 9 5 1 8 2 1 8 3 2 1 8 8 Total Cases 10,593 1 0 , 7 3 7 1 0 , 5 5 1 1 0 , 6 1 1 1 0 , 5 3 6 1 0 , 6 0 6 I 0 , 5 5 8 1 0 , 6 5 4 I 0 , 7 6 5 1 1 , 1 2 2 1 1 , 3 8 3 0 Fraud Total Collections $7,697.00 7 , 8 3 9 . 7 0 7 , 1 4 6 . 4 0 1 1 , 3 3 5 . 2 2 $ 9 , 5 6 2 . 6 4 $ 1 1 , 6 3 1 . 6 6 $ 8 , 7 5 6 . 4 0 $ 8 , 4 9 6 . 0 8 $ 8 5 , 3 9 6 . 2 4 $ 1 8 , 1 0 8 . 8 9 $ 1 1 , 7 7 2 . 5 7 $ 1 8 7 , 7 4 2 . 8 0 ChildCare Children Served 843 7 7 1 8 5 1 8 5 8 8 8 2 9 5 9 1 0 3 7 1 0 8 6 1 0 7 5 1 0 6 5 9 9 7 Total Expenditures $392,649.15 3 5 5 , 0 0 3 . 7 0 $ 3 3 8 , 8 2 8 . 3 5 3 5 3 , 7 9 9 . 6 0 $ 3 6 6 , 2 7 2 . 8 5 $ 4 2 0 , 1 5 2 . 3 0 $ 4 2 9 , 7 4 0 . 2 0 $ 4 8 4 , 5 3 0 . 5 5 $ 4 8 0 , 3 0 4 . 1 0 $ 4 9 5 , 0 8 5 . 0 0 $ 4 4 5 , 6 1 3 . 0 5 $ 4 , 5 6 1 , 9 7 8 . 8 5 Child Support Total Collections $740,137 7 7 3 , 5 7 8 7 5 8 , 5 7 8 7 2 3 , 0 2 1 $ 7 2 4 , 9 6 3 . 0 0 $ 7 0 7 , 5 2 5 . 0 0 $ 7 2 0 , 7 0 1 . 0 0 $ 7 1 4 , 4 6 5 . 0 0 $ 9 5 3 , 5 7 1 . 0 0 $ 7 2 4 , 5 9 4 . 0 0 $ 8 4 6 , 4 0 1 . 0 0 $ 8 , 3 8 7 , 5 3 4 . 0 0 0 7 1 7 1 7 H C B O C P a g e 7 2 Agenda Item _ _..,~.___@_'l_· __ BUDGET ORD INANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2017 Section 1. To amend the General Fund , the Legal Serv ices, the appropriations are to be changed as follows : EXPENDITURE DESCRIPTION OF CODE AMOUNT AMOUNT INCREASE DECREASE 1 1 0-4 155-4 10-4 1-1 1 Telecommunication s $50 1 10-4 155-4 10-55-1 2 Pri ntinq and Bindinq $5 0 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Moved funds t o cover telecommunicat ions for the remainder of FY 2017. APPROVALS : ~.J ~ete) ~ect1on L. copies ot this budget amendments I be tu rn 1sh t o the Clerk to the ~oord , and to the ~udget Officer and the Finance Officer for their d irection. Adopted ________________ _ Margaret Regino Wheeler, Clerk to the Boord Gordon Springle, Chairman Harnett County Boord of Commissioners 071717 HC BOC Page 73 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2017: Section 1. To amend the Radio Up Grade Project CP1406, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 307 -8 300-420-46-l 3 Tower Equipment $439 30 7 -8300-4 20-4 6-80 Contingency $439 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATI ON : Reduce budget due to sales tax. APPROVALS : Deportment Head (dote) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord. and to the Budget Officer and the Finance Officer for their direction. Adopted _________________ _ Margaret Regino Doniel, Clerk to the Boord Gordon Springle, Cho[rmon . Harnett County Boord of Comm 071717 HC BOC Page 74 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boo rd of the Coun ty of Harne tt. North Carolina. that the following omendmenl be mode to the annual budget ordinance for the fiscal year ending June 30 . 2017: Section 1. To amend the Public Utilities Fund . PU0704 Ft . Bragg WS&WW Project appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 568-9100-431-45-02 Construction $3.128 568-9100-431-45-80 ContinQency $3.128 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To reduce construction budget sales tax amount. APPROVALS : Deportment Head (dote) Section 2. Copies of this budget amend ment shall be furnished to the C lerk t o the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted _________________ _ Margaret Regino Wheeler. Clerk to the Boord Gordon Springle, Chairman Harnett County Board of Comm 071717 HC BOC Page 75 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the fol lowing amendment be made to the annual budget ordinance fo r the fiscal year ending June 30, 2017: Section 1. To amend the Public Utilities Campbell Osteopathic Project PUl 202, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 544-9100-431-45-02 Construction Contract 2 $2,354 544-9100-431-45-80 Continqency $2 ,35 4 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To reduce construction budgf !he amount of sales fax on pay estimates. APPROVALS : Department Head (dote) er(d~t~(,t_j G.f /5/t 4 Section 2 . Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budge! Officer and the Finance Officer for !heir direction. Adopted _________________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle , Chairman Harnett County Board of Comm 071717 HC BOC Page 76 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the followi ng amendment be mode lo the annual budget ordinance for the fiscal year ending June 30 . 2017: Section 1. To amend the Public Utilities 42MGD Water Treatment Plant Expansion PU1501 , the appropriations ore to be changed as follows: EXPENDITURE CODE NUMBER 545-9100-431-45-01 545-9100-431-45-80 REVENUE CODE NUMBER EXPLANATION : APPROVALS : Department Head (date) DESCRIPTION OF CODE Construction ContinQency DESCRIPTION OF CODE To reduce Contruction line the amount of soles tax on contract. AMOUNT AMOUNT INCREASE DECREASE $ l.516 $ l.516 AMOUNT AMOUNT INCREASE DECREASE Section 2. Copies of this budget amendment shall be furnished lo !he Clerk lo the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted _________________ _ Margaret Regina Wheeler, Clerk lo the Board Gordon Springle, Chairman Harne tt County Board of Comm 071717 HC BOC Page 77 BUDGE T ORDINANCE AMENDMEN T BE IT OR DAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be m a de to the annual budget ordinance for the fiscal year ending June 30, 2017 Section 1. To amend the IT department, the appropriations a re t o be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 11 0-4900-4 10-41 -1 1 Teleco mmunicatio n & Po sfoqe 110-4900-410-58-01 Tra ininq & M e etinq s REVENUE CODE NUMBER DESCRIPTION OF CODE EXPLANATION : Funding for balance of FY 16-17 for IT/ADMIN expenses APPROVA LS: Adopted __________________ _ Margaret Reg ina Wheeler, Clerk to the Boord AMOUNT AMOUNT INCREASE DECREASE -$1 ,20 0 $1 ,200 AMOUNT AMOUNT INCREASE DECREASE Gordon Springle, Chairman Harnett County Boord of Commiss ioners 071717 HC BOC Page 78 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1.To amend the General Services, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4600-410.60-33 Operating/ Materials & Supplies 16 110-4600-410.60-4 7 Operating/Miscellaneous Expense 16 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increase account lines to budget for the remainder of the fiscal year. APPROVALS : Adopted this ______ day of ______ _, _______ _ Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner 071717 HC BOC Page 79 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the General Fund , Sheriff's Department-Detention, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5120-420-60-33 Materials & Supplies 10,000 110-5120-420-32-49 Youth Offenders 20,000 110-5120-420-33-45 Contracted Services 30,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To transfer funds cover the remainde r of budget year 2016-2017 APPROVALS: ~~~'~ lJ ~It') Department Head (date) Co 1.\ 201 (date)! { l n anager (date) Section 2 . Copie s of th is budget amendments II be fu nished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2016. Margaret Regina Wheeler, Inter im Clerk to the Board Jim Bu rgin, Chairman Harnett County Board of Commissioners 071717 HC BOC Page 80 234-7410-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annu a l budget ordinance for the fiscal yea r end ing June 30, 2017 : Se ction 1. To amend the Harnett County WIOA Adult Program Fund , the appropriations are to be changed as follows: AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7410.465 .32-72 Supportive Services 1000 234-7410-465 .32-73 Training Vouchers (ITA} 2000 234-7410-465 .58-02 Training OJT 1500 234 -7410-465 .35 -83 Training Vouchers (Authorization) 4500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To decrease 32-72 Supportive Services $1,000, Training Vou chers (ITA) $2000, Training OJT 58-02 $1500. To increase line item 35-83Training Voucher (Authorization) $4500 to cover expenditure in the above line item. Se ction 2 . Copi es of this budge t amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wh eeler Cle r k to the Board day of Gordon Spr ingle , Chairman Harnett County Board of Commiss ioners 071717 HC BOC Page 81 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the General Fund , Cooperative Extension program , the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-60-3 3 Materials & Supplies 90 110-7300-465-41-11 Telephone & Postage 90 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Budget for the remainder of the year for Centurylink Local/Long Distance. Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler Clerk to the Board day of 09~ -~ -;;~-!? to:;ty ~ger (date) Gordon Springle, Chairman Harnett County Board of Commissioners 071717 HC BOC Page 82 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To amend the Development Services Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7200-465-33-50 Contracted Services-Miscellaneous 500.00 110-7200-465-32-68 Board Members 500.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE ... , EXPLANATION : To appropriate fund s for Contracted Services needs for FY 2016-2017. r da,t.e) / ~,!21 !2Gt1 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for the ir direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 071717 HC BOC Page 83 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2017: Section 1. To amend the Runway 5 Approach Clearance CP140 5, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 333-8300-406-46-0 l Res idual Equity Transfer $162 333-8300-406-45-0 l Construction $162 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To budget res idual equity for the close of the project. APPROVALS : C~&l.\~\,, ' \ \ fmance & Accounting Speciahs t II (datf~,, c;~ .2.0fl ~ c.-::u-t ') Cou~;;: (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Fi nance Officer for their direction. Adopted _________________ _ Margaret Regino Doniel, Clerk to the Boord l~410 Gordon Springle , Chairman Harnett County Board of Comm 5)01 071717 HC BOC Page 84 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 . 2017: Section 1. To amend the Public Utilities 42MGD Water Treatment Plant Expansion PU 1501, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 545-9100-431 -4 5-0 1 5 45-9 l 00-431 -4 5-02 REVENUE CODE NUMBER EXPLANATION : APPROVALS : Deportmen t Head (date) DESCRIPTION OF CODE Construction Construction 2 DESCRIPTION OF CODE To move budget for In-Water Services Co. Inc. To a separate construction line. AMOUNT AMOUNT INCREASE DECREASE $450,000 $450,000 AMOUNT AMOUNT INCREASE DECREASE C Section 2. Copies of t his budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted _________________ _ Margaret Regina Wheeler. Clerk t o the Board Gordon Springle. Chairman Harnett Coun ty Board of Comm 071717 HC BOC Page 85 BUDGE T ORDINANCE AME NDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for th e fiscal year ending June 30, 2017 Section 1. To amend the General Fund, Solid Waste Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-46 1-44-21 Buil d ina & Ea ui o ment Re n t $900 580-6600-461-4 1-11 Tele o hone & Postaae $900 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move money t o pay phone bills to fi ni sh up year. APPROVALS : ,111 ~b-;J:?-1) Hea d /date) 'J_ Fina nce Office t:,[22,1 n o nty Manage, /da te) Section 2. Copies of this b udget amendment sha ll be furn ish ed' to t he Clerk to the Board , and to t he Budget Officer and t he Fina nce Office r for their d irection . Adopted __________________ _ Margaret Regina Wheeler, C le rk to t he Board Gord a n Springle, Chairman Harnett County Board of Commissioners 071717 HC BOC Page 86 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of lhe County o f Harnett, North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2017: Section 1. To amend the Highland Middle School Project CP1301 Fund 331, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 33 l -8300-480-4 7-58 Construction Buses $1 33 l-8300-480-4 7-54 Construction-Furniture $2 33 l -8300-480-47-46 Material Testina $1 33 l -8300-480-4 7-39 Land Survevina $1 33 l -8300-480-4 7-36 Desian A&E $1 33 l-8300-480-47-28 Construction 3 $1 33 l-8300-480-47-26 Construction 5 $1 33 l -8300-480-45-33 Materials & Supplies $2 33 l-8300-480-45-20 Leaal $2 33 l-8300-480-90-03 Capital Project $24.940 33 l -8300-480-46-0 l Residual Eauitv $24,952 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To budget res idual equity transfer for the close of Highland Middle School Project. APPROVALS : c2!z:::t::;-) ;?-/) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and lo the Budget Officer and the Finance Officer for their direction. Adopted _________________ _ Margaret Regino Wheeler. Clerk to the Boord Gordon Springle, Chairman Harnett County Boord of Comm 071717 HC BOC Page 87 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017. Section 1. To amend the General Fund, Public Buildings Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4 700-410-41.11 Telecommunications/Postage $350 110-4 700-410-43 .15 Main/Repair Building $350 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EX&: Move monies to cover Verizon through June 30, 2017 r / tC-2.'2'-1; / ~~ ~ '4 d\ \v1 ~+-· ..,C:,.....l.1L1.JIIA.4!=~_l__ ___!===7---+--'t,A--_--- oepar~men ead (date) Finance Offic (dt;}:i-1>[ i, Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board I 2017. Gordon Springle, Chairman Harnett County Board of Commi ss ioners 071717 HC BOC Page 88 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the followi ng amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017. Section 1. To amend the General Fund, Public Buildings Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4610-410-43.21 Maint/Repair Auto $4,000 110-4610-410-43.16 Main/Repair Equipment $4,000 REVENUE CODE NUMBER DESCRIPTION OF CODE Adopted thi s day of Margaret Regina Wheeler, Clerk to the Board I 2017. AMOUNT AMOUNT INCREASE DECREASE Gordon Springle, Chairman Harnett County Board of Commissioners 071717 HC BOC Page 89 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the Library Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8100-450.60-33 Materials and Supplies 3000 110-8100-450.64-25 Books & Publications 2500 110-8100-450.41-11 Telephone & Postage 5500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To reallocate funds needed for cameras in the Library as well as year-end book purchases . APPROVALS : ~~.l.....MU..::_~'"'--'-. /J-_t Jn ~ c.-.22-/7 e rtment Hea date) nance Offic { a,e) I ~rta';ager {date) ,~3 ,1 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Cl erk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 071717 HC BOC Page 90 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 . Section 1. To amend the General Fund, Public Buildings Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4700-410-41.10 Utilities $17,000 110-4700-410-30.04 Professional Services $17,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE : Move monies to cover u · ities for June, 2017 ~A~ .c -.;, :;g -11 · ead (date) Fi ce Office dak,"i.23 l I/ Counlnager (date) Section 2. Copies of this budget amendment sh~I~· be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board I 2017 . Gordon Springle, Chairman Harn ett County Board of Commissioners 5?f6 i 071717 HC BOC Page 91 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2017 Section 1. To amend the IT department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4900-410-58-01 TraininQ & Meetinm $100 110-4900-410-58-14 Travel $100 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover travel for graduation of Lisa McFadden from CGCIO APPROVALS: ~;,.,-17 ceOfficer d~rQ_flfw ') ~ ~a e) Section 2. Copies of this budget amendment shall b urnished to the Clerk to the Board, and to the Budget Officer Adopted _________________ _ Margaret Regina Wheeler. Clerk to the Board Gordon Springle. Chairman Harnett County Board of Commissioners 071717 HC BOC Page 92 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To am end the Public Buildings Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4700-410.43-13 Maintenance & Repair -Triangle South $9,800.00 110-4700-410.60-33 Materials & Supplies $9,800.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move funds to cover supplies for the remainder of the fiscal year. cz=w u ~~!(1 Department Head (date) (datf) ~t ~o 120 11 Section 2. Copie s of this budget amendment shall be furnished to th~ Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of C. Gordon Springle, Chairman Harnett County Board of Commissioners 071717 HC BOC Page 93 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7710-441.80-50 DAY CARE SUBSIDY 49,795 110-7710-441.80-55 DAY CARE SPECIAL NEEDS 49,795 110-7710-441.84-15 FOSTER CARE 0TH ER PYM TS 500 110-7710-441.84-20 FOSTER CARE COUNTY PYMTS 500 110-7700-441.43-21 MAINTENANCE & REPAIR AUTO 7,000 110-7700-441.41.11 TELEPHONE & POSTAGE 7,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To budget additional funding for estimated year-end expenditures. APPROVALS: ~ ~o ~ 1e -J1-11 Department Head (date) 2:.~date) ro/3o/1'1 Section 2. Copies of this budget amendment shall be furnished to the Cle r k to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this_ day of _____ 2 __ Ma rgaret Regina Wheele r , Clerk to the Board Go r don Spring le, Chairman Harnett County Board of Commissioners 54 l \ 071717 HC BOC Page 94 BUDGET ORDINANCE AMENDMEN T BE IT ORDA INED by the Governing Board o f the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year end ing Ju ne 30, 201 7 Section t. To amend the IT department, the appropria ti ons are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110 -49 00-41 0-58-14 Trav el $100 110-49 00-410-58-0 1 Train ino & Meetinos $1 00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Correction for travel n eed s for Lisa McFadden. Graduation CGCIO Jun e 20 17. 10 COY"ytlt' ~ft.!:t 540 j p:,VAj)~ Dept He ad (date ) u /i1 / (~- Section 2. Copies of this budget amend m e nt shall ~e furnished to the Cle rk to the Board, and to the Budget Officer Adopted _________________ _ Margaret Regina Wheeler, C lerk to the Board Gordon Springle, Chairman Harnett Cou nty Board o f Commissioners 071717 HC BOC Page 95 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To amend the Transportation Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4651-410.60-53 Dues & Subscriptions 167~ 110-4651-410.58-01 Trainings & Meetings 16f3 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To cover the expense of our NCTRACKS registration. NCDOT instructed us to pay from our d ues & subsc ript io ns acco unt instead of trainings & meetings . APPROVALS: 'I/'~ ~ /? artment Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this _______ day of _______ ...J 2017 . Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 071717 HC BOC Page 96 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30. 201 7 Section 1. To amend the Medical Insurance Fund, the appropriations are to be chonged as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 906 -9802-41 0 .30 -31 Administrative Fee $20.000 906-9802-410.30-32 Stop Loss Insurance $20,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to cover Administrative Fees for the remainder of the fiscal year 2017. APPROVALS: Dept Head (date) Section 2. Copies of this budget amendmen t shall be tu Finance Officer for their direction. [)\\ 1 unty Ma ager (date) f.o { 3o{ { 'f the ~lerk to th e Board. and to the Budget Officer and the Adopted ____________ ~------- Margaret Regina Wheel er. Clerk lo the Board Gordon Springle. Chairman Harnett County Board of Commi ss ioners 071717 HC BOC Page 97 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5400-420.11-00 Salaries & Wages $3038 110-5400-420.11-13 Salaries & Wages -Vacation Payout $3038 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To budget the transfer of fund s to Salaries & Wages -Vacation payout due to e mployee resignation. ~ Janet Holder -Resignation 07/01/2017 APPROVALS: Section 2. Copies of this budget amendment shall be furni shed to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2017. Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Bo ard of Commissioners ·- 071717 HC BOC Page 98 Board Meeting Agenda Item TO: HARNETT COUNTY BOARD OF COMMISSIONERS Add.-OV\ ~-G- MEETING DATE: SUBJECT: North Carolina Department of Public Safety Program Agreements REQUESTED BY: Wendy Butcher, t{.,."e..i-t C. 0\1.\1\~ '3°1.\\ltV\ de. C ,.;,,_, PM! ve~+; o t') t 014t'\c,' / Requesting permission to submit Program Agreements from the North Carolina Department of Public Safety JCPC for the following programs: Harnett County Restitution Program 10% local cash match required 4-H Teen Court and At-Risk Youth Development (No County Cash Match Required) Positive Action with Mindfulness 10% local match required ReEntry Psychological Services-pass thru ReEntry Healthy Choices-pass thru JCPC ADMN (no match required) FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: 071717 HC BOC Page 99 Juvenile Crime Prevention Council Annual County Plan Harnett County FY 2017-2018 Table of contents I. Executive Summary II. Department of juvenile justice and delinquency Prevention county funding allocation Ill. Juvenile crime prevention council Organization IV. County risk and needs assessment summary V. Research-based programs summary VI. JCPC Funding Decisions Summary VII. County juvenile crime prevention council request for proposals VIII. Funding decisions summary IX. JCP Certification X. By-Laws XI. Distribution list 071717 HC BOC Page 100 HARNETT County NC DPS -Community Programs -County Funding Plan Availab le Funds: $ ___ $_22_4~,0_3_7 __ Loca l Match: $ $30,999 Rate: 10% ----- DPS JCPC funds must be commitled with a Program Ag reement su bmitted in NC Allies and electronically s igned by authorized officials. , Harnett County JCPC Administrative $5 ,037 , Harnett County Pyschological Services $4,000 , Hamett County Healthy Choices-Interpersonal Skills $45,000 , Harnett County Restitution $90 ,000 , Harnett County 4H Teen Court $54,000 • Positive Action with Mindfulness $26,000 10 II 11 /J " /j 16 17 18 TOTALS: $224,037 $4,556 $6 ,651 $4,556 $6,651 $400 $4,500 $7 ,692 $7 ,200 $19,792 : : S.t iii:e{::: : ::::r~ittr~i::::: The above plan was d erived through a planning p r ocess b y the HARNETT : :F'uods Juvenile Crime Preve ntion Council and represents the C ounty's Plan for use of these funds in FY Amount of Unallocated Funds Amount of funds reverted back to DPS Discretionary Funds added ch eck type D initial pl an D update D final ----DPS Use Only---- Reviewed by _______________ _ Area Consult ant Date Re viewe d by _______________ _ Program A ssistant Date Verified by _______________ _ De s,gnated State Ottice Staff D at e · -:T:otiii::· · $5,037 $4,400 $49,500 $101,207 $61,692 $33 ,200 %Non DPS.JCPC Program Revenu• 9% 9% 11% 12°/o 22% $255,036 12% County 2017-2018 ----- (p / 2..0 { 20 17 071717 HC BOC Page 101 Executive Summary The Hamett County Juvenile Crime Prevention Council (JCPC), in fulfillment of the duties and responsibilities as set forth in the General Statutes of the State of North Carolina, has reviewed and updated the County Plan. The JCPC has identified the issues and factors which have an influence and impact upon delinquent youth, at-risk youth, and their families in Hamett County. Further, the JCPC has identified the strategies and services most likely to reduce/prevent delinquent behavior. JCPC Action Plan Progress: The council continues to be a prominent entity in identifying services and needs of the community. A community brealfast was held in March 2016 to bring awareness to the community about Harnett County JCPC and the funding available and the programs that were currently being funded. In May 2016 a joint event with Lee County JCPC was held. A training event for the professionals that work with juveniles in regards to Gang Awareness brought professions from both Lee and Harnett Counties together to discuss and glean from each other information and resources available .. The event was afree all day training over 100 in attendance the JCPC councils of Lee and Harnett provided brealfast and lunch to the participants. In November 2017 the council participated in Harnett Summit for Youth and Children (Harnett Sync) a community effort to prevent youth involvement in the juvenile justice system. Topics included: "School to Prison Pipeline," presented by La Toya Powell, UNC School of Government and "Policing in Schools: An inside Look at Policing outside the Box," presented by Mike Anderson, NC Center for Safer Schools. The council at this time continues to care about the youth of the community. We are diligent in being good stewards of the funding available to the county and aim to advocate for all youth of Harnett County Priorities for Funding: Through a risk & needs assessment and a resource assessment, the JCPC has determined that the following services are needed to reduce/prevent delinquency Hamett County. I. Parent/Family Skill Building 2. Interpersonal Skill Building 3 . Restitution/Community Services 4. Mentoring 5. Teen Court 6. Sex Offender Specific Evaluation 7. Temporary Shelter Care 8. Mediation 071717 HC BOC Page 102 Monitoring and Evaluation: Each program funded in the past year by the JCPC has been monitored . The monitoring results and program outcomes evaluations were considered in making funding allocation decisions. The JCPC continues to conduct implementation monitoring of its action plan and its funded programs on a quarterly basis. (Please see Attached Monitoring Reports) Funding Recommendations: Having published a Request for Proposals for these needed services for a minimum of thirty (30) days, the JCPC has screened the submitted proposals and has determined which proposals best meet the advertised needed services. As required by statute, the JCPC recommends allocation of the NC Department of Juvenile Justice and Delinquency Prevention (NC DJJDP) Funds to the following Programs in the amounts specified below for the upcoming fiscal year: (See JCPC Funding Allocations page): I-Harnett County 4H Teen Court and AT Risk Youth Development $54,000 2-Harnett Restitution and Community Service Program-$90,000 3-Harnett Healthy Choices Program-$45,000 4-Posicitive Action with Mindfulness-$26,000 5-Harnett Psychological Services-4,000 The JCPC further recommends that the following amount be allocated from the NC DJJDP funds for the administrative costs of the Council for the upcoming fiscal year: $5, 0037 Respectfully Submitted, /zv JAtk.JJu~ Wend; B;tc~; . -L Chair, Harnett County Juvenile Crime Prevention Council Date: June 12 , 2017 071717 HC BOC Page 103 Harnett County Juvenile Crime Prevention Council Organization FY 16-17 Chairperson Vice-Chairperson Secretary Treasurer Assessment Committee Chairperson Funding Committee Chairperson Number of members: Name Organization Wendy Butcher Hamett County DSS Alice Price Hamett County Schools Shavonda Guyton Alcohol and Druq Services Jami e Strickland Harnett County Finance Marsha Woodall Deot of Juvenile Justice Angie Wood Hamett County Schools 21 Li s t meeting d ates during the curren t fiscal year and identify th e numb er o f JCPC me mb ers in attendance for each. Meeting Date Number of Members in Quorum Present? Yes/No Attendance September I 9 , 2016 13 Yes October 17 , 20 16 17 Yes November 21 , 20 I 6 15 Yes January 23 , 20 I 7 13 Yes February 20,2017 13 Yes March I 5, 2017 Yes April 17,20 17 17 Yes May 15 , 20 17 8 no Title Social Work Supervisor Schoo l Counselor SA Prevention Consultant Accounting Technician Chief Court Counselor School Social Worker 071717 HC BOC Page 104 SUMMARY REPORT OF THE HARNETT COUNTY RISK AND NEEDS ASSESSMENT COMMITTEE ANNUAL PLANNING FY 2017-2018 PEERUOMAIN County Risk Factor and Needs Assessment Observations: .\?Y .. 2.011,12 to FY 2015-16 (~-Year Tren'd Data) I . R8-Peer Relationships • County data for the five year period reflects that on average 70% of youth some tim e and/or regularly associates with negative /delinquent peers. 2. YI-Peer Relationships • County data for the five year period reflects that on average 75% of youth sometimes and/or regularly associate with delinquent peers/n egative peers. INDIVIDU:AL DOMAIN I . RI-Age When I" Delinquent Offense Alleged in a complaint • County data is consistent with State data which reflect s that th e majority of youth for th e five year period foil 'average t 88%) are age 12 years or older at the time of the 1st delinquent offense alleged in a complaint. 2 . Y8-Mental Health Needs- • County data for the five year period reflects that on average 66% of youth reported having mental health is sues that are being addressed and /or need furt her assessing or treatment. FAMILY DOMAIN I. F2-Family Supervision Skills • Co unt y data for the fi ve year period reflects tha t on average 62% parent/guardi an/c u stod ian supervision ski ll s are rep orted as marginal. SCHOOL DOMAIN I . R7-School Behavior Problems • County data for the five year period refl ec ts that on average 27% of youth reported ha vin g Moderate School Behavior Problem s and on average 58% of youth reported having Serious School Behavio r Problems. 2. Y2 -School Behavior Problems • County data for the five year period reflects that on average 23% of yo uth reported to ha ve moderate behavior problems at scho ol and on avera ge 51 % have seriou s school behavior problems). 071717 HC BOC Page 105 Anticipated Delinquency Intervention Funds for Harnett County Harnett County anticipates allocation of funds from the North Carolina Department of Public Safety, Division of Adult Corrections & Juvenile Justice, Juvenile Community Programs section in the amount of $224,037 for programs to serve delinquent youth and youth most at risk to become delinquent. The Hamett County Juvenile Crime Prevention Council will be accepting proposals for the funding period of July I , 2017 through Jun e 30, 2018 from local government agencies and private non-profits with 50 l-c-3 status for the following servic es: Parent/Family Skill Building, Mentoring, Interpersonal Skill Building, Restitution/Community Service, Teen Court, Assessment Services/Sex Offender Evaluations, Temporary Shelter Care and Mediation/Conflict Resolution. In order to apply for FY 2017-2018 JCPC funding, you must complete and electronically submit a Program Application by accessing NC ALLIES at: https://www.ncdps.gov/Juvenile-Justice /Community- Pro2.rams /Juvenile-Crime-Prevention-Council s/Program -Agreement-Inform ation Once the application has been completed and by clicking "subm it ", NCALLIES converts the "draft" application into a final Program Application document. Please read and follow all instructions at the above link, which also provides a Webinar Training Video and other User Guide forms. Private non-profits are also required to upload the following forms on line in NCALLIES or yo ur application is considered incomplete: I) No Over Due Tax form (available at the above link), 2) Notarized DPS Conflict of Interest Statement (available at the above link), 3) the agencies Conflict of Interest Policy; and 4) Proofof 501 (c)(3) statu s. All applications must be submitted in NCALLIES by the deadline date to be considered for funding. For further information or technical please co ntact Wendy Butcher, JCPC Chair at (910) 814-6692 or Marsha Woodall, Chief Court Counselor at (910) 985-0083 fo r a complete Request for Proposals and subm ission information. The advertisement date is: .;l.. l«Dl J J 1: and th e deadline for submitt in g proposals is 3/~i}/Jdate by 5pM time. ' I 071717 HC BOC Page 106 Harnett County FY 2017-2018 Annual Planning Data Old -Overall Risk level Low (0-7 points) Medium (8-14 points) High (15 or more points) Re-normed Overall Risk Level Rll RL2 RL3 Old-Overall Risk Level Rll RL2 RL3 Re-normed Overall Risk Level RLl RL2 RL3 Old-Overall Risk Level RL4 RL4 RL4 FY 15-16 Re-normed Overall Risk Level RLl-(0 points) Rl2-(1-2 points) RL3-(3-5 points) RL4-(6-12 points) RL5-(13-30 points) RLS Total RL1% RL2% RL3% RL4% RL5% Total FY 15-16 RLS Total RL1% RL2% RL3% RL4% RL5% Total FY 15-16 RL5 Total RL1% RL2% RL3% RL4% RL5% Total County Low Risk Medium Risk High Risk Total % Low Risk % Medium Risk % High Risk Total -----. --. -------------- Cumberland 411 114 47 572 71.9% 19.9% 8 .2% 100% Page 1 of 3 071717 HC BOC Page 107 County Harnett Total County Harnett Total Harnett County FY 2017-2018 Annual Planning Data Rll (O) 5 1,814 Rll (O) 11% 15% Non-Court Involved Youth & Court Involved Youth Overall Risk Comparison Non Court Involved Court Involved RL5 Non RL2 RL3 RL4 (13-Court RU RL2 RL3 RL4 RLS (1-2) (3-5) (6-12) 30) Total (O) (1-2) (3-5) (6-12) (13-30) 16 22 4 0 47 2 14 47 46 25 3,707 4,127 1,976 180 11,804 462 1,561 3,975 4,605 1,587 Non Court Involved Court Involved Non RL2 RL3 RL4 (6-RL5 Court RU RL2 RL3 RL4 (6- Court Total 134 12,190 RLS (1-2) (3-5) 12) (13-30) Total (0) (1-2) (3-5) 12) (13-30) 34% 47% 9% 0% 100% 1% 10% 35% 34% 19% 31% 35% 17% 2% 100% 4% 13% 33% 38% 13% Page 2 of 3 STATE TOTAL 181 23,994 Court Total 100% 100% 071717 HC BOC Page 108 [ Harnett County FY 2017-2018 Annual Planning Data School Based Complaints Comparison FY 13-14 FY 14-15 FY 15-16 Not Not Not School- School-FY 13-School-School-FY 14-School-School-FY 15- County Based Based 14 Total Based Based 15 Total Based Based 16 Total County FY 13-14 FY 14-15 FY 15-16 Page 3 of 3 071717 HC BOC Page 109 ""'Zr DP5.,.J. DEPARTMEHT OF PUBLIC SAFETY Jl'MVtNT . "*>nC'T-PRCPAAl Division of Adult Correction and Juvenile Justice FY 2013-2014 to FY2014-2015 (2 Year Trend Data) Risk and Needs Assessment Summary Hamett County Risk Assessment Summary 1. Overall Risk Level • Overall in Hamett County for the two year period on average 69% of youth are low risk level of reoffending and for the two year period on average 24 % are medium ri sk level of reoffending. 2. Rt-Age When 1st Delinquent Offense Alleged in a complaint • County data is consistent with State data wh ich reflects that the majority of youth for the two year period (on average 85%) are age 12 years or older at the time of the 1st delinquent offense alleged in a complaint. 3. R2-Number of Undisciplined or Delinquent Referrals at Intake • County data for the two year period (on average 43%) reflects an increase of recidivism . 4. R7-School Beha vior Problems • County data for the two year period reflec ts that on average 30% of youth reported having Moderate School Behavior Problems and on average 60% of youth reported having Serious S chool Behavior Problems. Moderate Problems-Yo uth has 4 to 10 unexc us ed ab sen ces ; received I or more in -school s uspens ion s; I sho rt- tenn suspens ion less than IO da ys. Serious Problems-Youth has dropped out o f sc hool o r been ex pelled; rec e iv ed more than I short term s uspens ion; receive I or more lo ng tenn suspension o f IO days or mo re; ha s more th an IO un excused absences. 5. RS-Peer Relationships • County data for the two year period reflec ts that on average 65% of youth sometim e and/or re gularly ass ociates with negati ve/delinquent peers . Page 1 of 3 071717 HC BOC Page 110 Needs Assessment Summary I. Overall Need Level- • County data for th e two year period reflects that on average 63% of youth have Low Overall Needs Level and on average 36% of youth have Medium Overall Needs Level. 2. Yl-Peer Relationships • County data for the two year period reflects that on average 54% of youth sometimes and/or regularly associate with delinquent peers/negative peers. 3. Y2-School Behavior Problems • County data for the two year period reflects that on average 25% of youth reported to have moderate behavior problems at school and on average 52% have serious school behavior problems ). Moderate Problems-Youth has 4 to 10 unexcus ed absences; received I or more in-sch ool su spens ion s; I short- tenn suspension less than IO days. Serious Problems-Youth has dropped out of schoo l or been expelled; rec eived more than I short tenn suspension ; receive I or more long tenn s uspension of IO days or more; has mo re than IO unexcused absences. 4. Y8-Mental Health Needs- • County data for the two year period reflects that on average 71 % of youth reported having mental health issues that are being addressed and/or need further assessing or treatment. 5. F2-Family Supervision Skills • County data for the two year period reflects that on average 50% parent/guardian/custodian supervision skills are reported as marginal and/or Inadequate (of which 47% of parent/guardian/custodian supervision skills are marginal). Marginal-Parent may make rul es, but has diffic ulty enforcing them; youth often engages in inappropriate activities without parent 's knowledge: parent does not react with the necessary sa nction when rules are broken. Inadequate-Parent s upports juvenile's delinquency/independ ence or exc u ses it ; parent refu ses responsibility for youth ; parent abandons youth. FY 2016-2017 Funding Priorities I . Parent/Family Skill Building 2. Interpersonal Skill Building 3. Restitution/Community Service 4. Mentoring 5. Teen Court 6. Sex Offender Specific Evaluations 7. Temporary Shelter Care · 8. Mediation Page 2 of 3 071717 HC BOC Page 111 CONCERNS/AREAS TO MONITOR Risi:c Assessment Observations I. R6-Substance Abuse Issues - • County data for the two year period reflects that on average 26% of youth had some use of substance abuse and needed further assessing; and/or had substance abuse issues that need treatment. Needs Assessment Observations I. Y 4-Substance Abuse Needs • County data for the two year period reflects that on average 25% of youth reported having substance abuse issues that are being addressed and/or need further assessing and/or need further treatment. 2. Fl-Familv Conflict at Home Co unty data for the two year period reflects that on average 36% of youth report domestic discord in their home Marital or domestic discord-resulting in emotional or physical conflict (without serious injury) with spouse, partner, and/or children; family members avoid contact wit h each other. Domestic Violence-resulting in injury or the invo lvement of law enforcement and/or domestic violence programs; restraining orders/criminal complaints; substantiated abuse. 3. FS-Family Criminal History • County data for the two year period reflects that on average 36% of youth 's parent/guardian/custodian and /sib lings have a Criminal History. Page 3 of3 071717 HC BOC Page 112 U"Z., [)IJSJ North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 17-18 DPS/JCPC FUNDING # (cont only)j 5 43XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM:! Positve Action with Mindfulness SPONSORING AGENCY: Johari Outreach Inc SPONSORING AGENCY 511 Middle Road PHYSICAL ADDRESS : Fayetteville NC 28312 SPONSORING AGENCY 511 Middle Road MAILING ADDRESS: Fayetteville NC 28312 TYPE: Non-Profit I I FEDERAL ID #146-0537857 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 18530 Positive with Mindfulness Interpersonal Skill Building $33,200 Program Manager Name & Address (same person on signature page) Name: Joy Inniss Mailing 511 Middle Road Address: Phone: (910) 897-3000 Ext:103 I Fax:1(910) 897-3004 Contact Person (if different from program manager) Name: Joy Inniss Mailing 511 Middle Road Address: Phone: (910) 897-3000 Ext:103 I Fax :1(9 10) 897-3004 Program Fiscal Officer (cannot be oroaram manaaer/ Name: Tommy Gordon Mailing 511 Middle Road Address: Phone: (9 10) 897-3000 Form J CPC/P A 00 I JCPC Program Agreement Form structure last revi sed 12/31 /20 12 Department of Public Safety I Fax:1 (910) 897-3004 Total cost of components: $33,200 Title: President City: Fayetteville I Zip: 28312 I E-mail: liinniss@joharioutreach.org Title: President City: Fayetteville Zip:,283 12 I E-mail: I jinniss@joharioutreach.org Title: Program Financial Officer City: Fayetteville I Zip: 28312 I E-mail: I tgordon@joharifs .com 071717 HC BOC Page 113 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 18530 NAME OF COMPONENT: Positive with Mindfulness BRIEF DESCRIPTION: The program is for delinquen t youth ages 11-17 is an evidence-based, curriculum-based program designed to improve ac ademic achievement; school attendance ; and problem behaviors such as substance use , violence, suspensions , disruptive behaviors, peer conflict , dropping out , and sexual behavior. It is also designed to improve parent-child bonding , family cohesion , and fam ily conflict. The program integrates group Mindfulness lessons and practice. Fonn J CPC/PA 001 JCPC Program Agreement Fonn s tructure last rev ised 12/3 1/2012 Department of Publ ic Safety 071717 HC BOC Page 114 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMA llON -APPLICATION YEAR Component Name: Positive with Mindfulness Component ID# 18530 What is this component's maximum client capacity at any given time? 10 Frequency of client contact per month: 4 Anticipated Average Length of 90 Days Stay: Total Component Cost: $33,2001 -!-by Estimated # to be served during funding period: 40 Estimated Average Cost Per Youth : $830 Applies to 0 continuation programs only. 0 0 Form JC PC/PA 001 J CPC P rogram Agreement Form struc ture last r ev ised 0 1/09/201 2 D epartme nt of Public Safety Actual number of youth admitted FY 15-16: 0 Number of admissions Juvenile Justice Referred 0% of total admissions Number of admissions Law Enforcement Referred 0% of total admissions Number of admissions District Court Referred 0% of total admissions 071717 HC BOC Page 115 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Positive with Mindfulness 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Adjudicated youth are 12 years or older when first delinquent offense is alleged in a complaint. Youth report some substance/mental health issues and/or need further assessing or treatment. Adjudicated youth have moderate to serious behavior problems at school. Adjudicated youth associate with negative/delinquent peers . Lack of parental supervision.(JCPC 2017). Often times , "at risk" youth are misunderstood because they lack exposure, resources, socially acceptable communication skills , social graces , and , therefore; they require training and support in an environment where they feel safe , understood and encouraged to broaden their exposure and build their confidence , interest and motivation to learn and try new and positive ways of thinking. The goal of the program is to provide youth an interpersonal skill building program to positively change the trajectory of the youth's life through the evidence based best practice program , Positive Action. Positive Action is rooted in the philosophy that we feel good about ourselves when we do positive actions. The Positive Action program works through this concept in a systematic way with six units teaching the youth independently and as a group. There are seven weekly sessions. Each week the youth will learn and develop new skills. Mindfulness Mediation is taught, modeled and practiced weekly. Each youth develops an individualized Wellness Action Recovery Plan (WRAP). A WRAP is developed by the youth to overcome distressing symptoms, and unhelpful behavior patterns. The WRAP is designed for the youth to live and stay well. Program Facilitators/Life Coaches communicate regularly with the school, referring court counselor , and other community stakeholders to asses and encourage the youth's success and wellness . The program offering parenting skill building and the opportunity for parents to participate in Mindfulness exercises. 2 . Target Population: Desc rib e the target population, including age, and the s teps taken to in sure that the target population is served. The target population for the program is juveniles between the ages of eight 11 and 17 who are engaging in delinquent or undisciplined behavior, juveniles between the ages of 11 and 17 or otherwise under jurisdiction of and referred by juvenile court , including but not limited to interstate compact juveniles. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of th e program. The goal of the program is to provide youth with the interpersonal skills to change destructive thinking and actions into positive thinking and positive actions. The program is designed to improve academic achievement ; school attendance; and problem behaviors such as substance use , violence, suspensions, disruptive behaviors , peer conflict, dropping out, and sexual behavior. It is also designed to improve parent-child bonding , family cohesion , and family conflict. In addition to the structured curriculum of Positive Action , the youth and parent will learn Mindfulness Meditation as a lifelong tool to manage stress, anger, conflict, impulsivity, and other life's issues . 4. Measurable Objective(s): State in measurable terms(%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example : anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved sch ool attendance and academic achievement. These objectives must include impa ct on participants . 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. Fonn J CP C/PA 001 JC PC P rogram Agreement F onn struc ture last rev ised 12 /3 1/20 12 Departm ent of Publ ic Safet y 071717 HC BOC Page 116 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Positive with Mindfulness 80% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 80% Clients will have no new adjudications for a complaint with an offense date after the admission date. 80% Clients will demonstrate improvement in targeted skills identified in the individual service plan. 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 80% Clients will have no new complaints with an offense date after the admission date. 80% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. The Positive Action with Mindfulness program will provide "at risk" youth the opportunity to improve academic achievement; school attendance; and problem behaviors such as substance use , violence , suspensions, disruptive behaviors, peer conflict , dropping out, and sexual behavior. The program is also designed to improve parent-child bonding , family cohesion , and family conflict. The program incorporates Mindfulness Meditation lessons for the youth and parent to use as an additional tool to manage life's stressors and remain well. Due to the varying intensity of the youth's risk factors , a licensed mental health professional oversees the program interventions , implementation and risk management. Fonn JCPC/P A 00 I JCPC Program Agreement Fonn structure last revised 12/31 /2012 Department of Public Safety 071717 HC BOC Page 117 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Positive with Mindfulness 1. Location: List physic al address(es) and describe where program services are delivered. The program location will be at one of First Choice Community Health Center's location : 6720 Overhills Road Spring Lake, NC 2. Operation: Describe the daily/weekly schedule of program operation. The Positive Action with Mindfulness program sessions are offered Wednesday from 4 :00pm to 6:00pm. Sessions are once weekly for up to 2 hours. Groups run from 10 to 12 weeks, depending on if reinforcement of practice is needed, to include family/parenting skills. There is an open enrollment for the program, up to 10 participants. Transportation will be available for pickup from Overhills Middle and High Schools. The parent/guardian will be responsible for pickup from the First Choice Anderson Creek building. 3. Staff Positions: Des cribe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 1) One Program Manager-Ms. Joy Inniss, a Certified Professional Life Coach , founded Johari Outreach, a nonprofit, 501 (c)3 , in 2012 with the mission to empower at risk , underserved youth and adults by providing them with equal access and equal opportunities to develop lifelong skills and knowledge to compete in the global market and to become productive , fulfilled citizens. Ms. Inniss' passion is rooted in her first-hand experience as an at-risk teen who experienced frequent school suspensions, conflict in all settings , substance use , frequent domestic violence in her home . Ms . Inniss dropped out of high school in the 10th grade. Ms. Inniss is a Navy Veteran who served honorably; she holds a Masters of Arts in Teaching degree from the Johns Hopkins University ; she is a former educator for the public school system and trainer/instructional systems designer for the Department of Defense. (VOLUNTEER). 2) S. Elizabeth Snyder, PhD Dr. Elizabeth Snyder is Founding Director of Applied Culture Group LLC. She holds a PhD from Harvard University and a Masters in Applied Anthropology from Australian National University. Dr. Snyder has over 25 years combined experience in research , fieldwork , education and training . Dr. Snyder completed the 8-week Mindfulness Based Stress Reduction (MBSR) program from Duke University. Dr. Snyder is a certified trauma and resiliency trainer, with specialized outreach to professionals serving in areas of protracted conflict. Her current projects include trauma response trainings for US Army Special Operations. curriculum advising and support for the NC university system , as well as Train the Trainer workshops in multiple locations overseas . (Mindfulness Consultant) (PAID) 3) One Positive Action Program Coordinator -This position holds a master's degree in a Human Service field , has a minimum of 3 years direct experience working with at-risk , delinquent youth and families , and is licensed by the NC Social Work or Counseling Board , in good standing . The position is responsible for program oversight to include . referral management and efficient enrollment, tracking , measurable data gathering and reporting , and liaison between court counselor, schools , families , parents , youth and other stakeholders. Supervises Program Facilitators. Other duties as assigned. (PAID) 4) Thomas Cunningham Lead Program Facilitator -Mr. Cunningham is a 26 year Special Forces Veteran and Certified Professional Life Coach. This position holds a bachelor's or master's degree in a Human Service field or a veteran with direct experience working with delinquent youth. The position is a Certified Professional Life Coach ; is respons ible for the safe implementation of the program; ensures each youth achieves his /her individual Wellness Recovery Action Plan goals and targeted program outcomes ; supervises the youth and facilitates ; models and Fonn JCPC/PA 001 JC PC P rogram Agreem ent Fon n struc ture las t revised 12/3 1/2 012 Department of Pu b li c Safety 071717 HC BOC Page 118 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Positive with Mindfulness practices lessons with the youth and parent; responsible for implementing the curriculum as outlined .(PAID) 4. Service Type SPEP: Describe implementation to include: Primary Service: Social Skills Training ; Secondary Service : None 5. Admission Process : Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Positive Action and Mindfulness accepts referrals via phone or fax from anyone as long as the youth is involved with the Harnett County Juvenile Justice System . Once a referral form is received, the staff contacts the referral court counselor and family within 48 hours of referral to assess the youth 's needs and any safety concerns . The youth is scheduled for the next open class. The designated staff completes all of the admission forms prior to the youth starting and enters data in NC Allies within 5 business days of admission . 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination . The youth is terminated from the program after successful completion , satisfactory completion , unsuccessful completion and non compliance. If a youth has more than 2 absences, the youth may be permitted to makeup up two sessions during the next scheduled class , but this is not encouraged and is based on capacity and only available once based on extenuating circumstances. If there is any identified barrier to the youth successfully completing the program , the Program Coordinator will notify the referral court counselor to resolve any barriers . All terminations require written approval from the Program Manager and written notice to the referring Court Counselor. How is the referring agency involved with the termination process? All terminations require written approval from the Program Manager and written notice to the referring Court Counselor prior to termination becoming final. 7. Referring Agency Interaction: Describe th e interaction with juvenile court c ouns elors and/or other referring agencies including how client progress will be communicated. The Positive Action with Mindfulness Program Coordinator will regularly seek referrals for upcoming classes by calling emailing and/or visiting Harnett County court counselors monthly . The program staff will provide court counselors with a monthly progress update and class graduation date. In the event the youth has an upcoming court hearing , the Program Coordinator will provide a court letter for court proceedings. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The Positive Action program is a holistic, curriculum-based program that addresses the physical , intellectual , social and emotional areas of a youth 's life. Upon entrance into the program , youth develop an individualized Wellness Action Recovery Plan (WRAP) to overcome distressing symptoms, and unhelpful behavior patterns . Within Positive Action is a clear understanding and acceptance of the standards of positive behavior with which everyone becomes familiar. Reinforc ing those behaviors cements the benefit of doing them , because the philosophy says you feel good about yourself when you do positive actions. Form J CP C/PA 00 1 J CPC Pro gram Agreement Fom1 struc ture last rev ised 12/3 1/20 12 Departmen t of Public Safety 071717 HC BOC Page 119 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Positive with Mindfulness There are six core units within the Positive Action curriculum and over 100 lessons on various wellness topics to promote the youth's positive thoughts , feelings and actions . The lessons are interactive and experiential and require role-play and practice. Students will be given the opportunity to practice positive actions in a safe, encouraging environment that reinforces positive actions , they will internalize them over a period of time, and their overall mental health and wellbeing will greatly improve. The six core units are: Unit 1 -Self-Concept The program starts with helping students identify themselves and understand their Self-Concept. Unit 2 -Positive actions for your body and mind As students learn to identify their Self-Concept, the program introduces the positive actions for the body and the mind. The lessons are reinforced with activities and materials included in the Kit. Unit 3 -Managing yourself responsibly Positive actions also include behaviors and habits that contribute to a positive life. Students will learn how to identify their skills and effectively manage their time and resources . Unit 4 -Treating others the way you like to be treated The program shifts from introspection to social interactions. This series of lessons reinforces positive social skills and key concepts through puzzles, posters and role-playing. Unit 5 -Telling yourself the truth Students will learn that being honest with yourself is one of the most important positive actions . Lessons in self- honesty help students identify the areas they would like to improve. Unit 6 -Improving Yourself Continually Mindfulness Meditation lessons are integrated into weekly sessions. The program meets once a week for 10 to 12 weeks with up to 10 youth per group. The Facilitator/Life Coach will maintain regular contact with the referring court counselor, school and parent/caregiver to monitor the youth's progress. Parenting Skill building is included using the parenting curriculum and Mindfulness. Follow-up/check-in calls are scheduled for 30 ,90 , 12, and 18 months after discharge. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. The Positive Action program is recognized by several agencies as effective, to include; the SAMSHA National Registry of Evidence-based Programs and Practices (NREPP). Positive Action, Inc., was founded by Dr. Carol Gerber Allred in Twin Falls, Idaho, in 1982. Since then, the company's program has served approximately 5 million individuals in more than 15,000 settings in all 50 States; internationally; and in various contexts, including 15 ,000 schools/districts and school-related sites (such as alternative schools , detention centers, and before-and after-school programs), mental health centers, adult and juvenile courts , welfare and other social services, probation and corrections, businesses, family services, law enforcement, affordable housing , and others. Positive Action has been implemented with a wide variety of ethnic, cultural , and socioeconomic groups. The duration of implementation has varied, with some customers having used the program for as long as 17 years . (SAMSHA NREPP) Other Agencies that recognize the effectiveness of the Positive Action program. U.S Department of Health & Human Services Substance Abuse and Mental Health Services Administration Form JCPC/PA 001 JCPC Program Agreement Form s tructure last revi sed 12/31 /20 12 D epartment of P ublic Safety 071717 HC BOC Page 120 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Positive with Mindfulness National Registry of Evidence-Based Programs and Practices Kindergarten -12th Grade http://legacy.nreppadmin.neWiewlntervention.aspx?id=400 U .S. Department of Justice Office of Justice Program Crime Solutions Resource Center Program Effective Evidence-Based Model Programs http ://www.crimesolutions.gov/ProgramDetails.aspx?ID=113 U .S. Department of Justice Office of Juvenile Justice and Delinquency Prevention http://www.ojjdp.gov/mpg/Program U.S. Department of Justice Office of Juvenile Justice and Delinquency Prevention Disproportionate Minority Contact http ://www.jrsa.org/njjec/publications/NJJEC-FACJJ-report-may-2013.pdf U .S. Department of Justice Office of Juvenile Justice and Delinquency Prevention Deinstitutionalization of Status Offenders Best Practices Database http://www. jrsa .org /njjec/pu bl ications/N J J EC-FA CJJ-report-may-2013. pdf Form J C PC/PA 00 1 J C P C Program Agreem ent Fon n stru cture last rev ised 12/3 1/201 2 Department of Pub li c Safety 071717 HC BOC Page 121 SECTIONV Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County , (hereinafter referred to as the County}, the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Johari Outreach Inc (hereinafter referred to as the Sponsoring Agency). DPS , the County , the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul 1, 2017 and shall terminate Jun 30, 2018. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $26000 for the term of this agreement , unless amended by an approved JCPC Program Agreement Revision . Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation, allocation , and availability of funds for this purpose to the DPS . Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments , for payment to the Sponsoring Agency , from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly ; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures ; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors ; 5. Provide technical assistance, orientation and training to the Sponsoring Agency , the County and the JCPC ; 6. Monitor Sponsoring Agency 's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7 . Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall : 1 . Comply with all laws , ordinances , codes , rules , regulations , and licensing requirements that are applicable to the conduct of its business, including those of Federal , State , and local agencies having jurisdiction and/or authority; Form structure last revised 12/20/2013 Department of Public Safety 071717 HC BOC Page 122 2 . Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information , data , instruments , documents , studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving , storing , processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6 . Secure local match as required, pursuant to 148 NCAC 118.0105, for the approved JCPC funds; 7 . Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding ; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9 . Maintain reports , records , and other information to properly document services rendered and outcomes ; also maintain an ability to send and receive electronic communication ; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds, maintain reports , records , and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency ; 12 . Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement , pursuant to N.C.G .S. § 105-164.14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports ; 13. Submit JCPC Program Agreement Revisions , Third Quarter Accounting , Final Accounting and annual detailed check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS ; 14. Make personnel , reports , records and other information available to DPS , the County, the JCPC , and/or the State Auditor for oversight, monitoring and evaluation purposes ; 15. Submit any other information requested by the JCPC, County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17 . Indemnifies and holds harmless DPS , the State of North Carolina, the County and any of their officers , agents and employees , from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 148; Chapter 11 ; SubchapterB, and in compliance with JCPC Policy 2: Operations : Program Operational Requirements Sponsoring Agency Contractor(s)/Subcontractors ~ No, subcontractors are not included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Form stru ct ure las t rev ise d 12/20/20 13 Dep artm ent of Pu bli c Safety 071717 HC BOC Page 123 Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agenc ies will be notified requesting this information . 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds , and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22 . Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has , or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with , DPS; The JCPC shall : 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2 . Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §1438-801(a);1438-602;143B-851 3. Review and locally approve Program Agreement Revis ions received from the Sponsoring Agency and submit to the County in a timely manner; 4 . Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5 . Submit any other information requested by the County or DPS ; and 6 . Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations : Program Oversight and Monitoring Referenc e: 148 NCA C 118.0202 and J CP C Policy 1, 7, 8, 9, 10, and 11 . The County shall : 1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agen cy or a 501 (c) 3 private non- profit organization ; 2 . Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions ; Fonn structure last revi sed 12 /20/20 13 Departmen t of Public Safety 071717 HC BOC Page 124 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 11 B.0108 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and focally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS ; and 6. Review and focally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS . Reference: 148; Chapter 11 ; Subchapter B; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions , as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties , by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree , solely for such purpose , that the exclusive venue for any legal proceedings shall be Wake County , North Carolina . The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum , shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity , construction , interpretation , and enforcement shall be determined . Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency 's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise , this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement , and all rights of action relating to such Form stru ct ure last rev ised 12/20/20 13 De partment of Public Safety 071717 HC BOC Page 125 enforcement, shall be strictly reserved to DPS , the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person . It is the e xpress intention of DPS and County Government that any such person or entity , other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furn ished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to , such property. At the termination of this Program Agreement, the Sponsoring Agency , County Government . and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference : 148 NCAC 11B .0110; JCPC Policy 7. Fiscal Accounting and Budgeting: Audit Requirements Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S . §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit , combined with the audit of financial accounts , shall be deemed to be the single a udit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities : An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both fo r-profit and not-for-profit , and must meet the requirements of 0MB Circular A-133 . At a minimum , the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS , and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Form s tru cture last .revised 12/20/201 3 Department of Public Safety 071717 HC BOC Page 126 Access to Persons and Records : The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64 .7. Additionally, as the State funding authority , DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention : Records shall not be destroyed , purged or disposed of without the express written consent of DPS . State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also , if any litigation , claim , negotiation , audit, disallowance action , or other action involving this Program Agreement has been started before expiration of the five-year retention period described above , the records must be retained until completion of the action and resolution of all issues which arise from it , or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit o rganizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State , local , and Federal taxes. Consistent with N. C.G .S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating that the Sponsoring Agency does not have any overdue tax debts , as defined by N.C .G.S. 105-243.1, at the Federal, State, or local level. This written statement , Certification of No Overdue Ta x Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission . Conflict of Interest -Not for profit organizations ONLY will com ply with th is section . Form must be attached to the Program Agreement upon submission. Consistent with the N.C.G.S . §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency 's management employees and the members of its board of directors or other governing body . The policy shall address situations in which any of these individuals may directly or indirectly benefit , except as the Sponsoring Agency's employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds . The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS , the County Government, JCPC and Sponsoring Agency. Severability : In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Fonn st ructure last rev ised 12/20/20 13 Depart ment of P ub lic Safety 071717 HC BOC Page 127 Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall , at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein , the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing , signed by an authorized representative of DPS , County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action , nuclear explosion, riot, strikes, civil insurrection , earthquake , hurricane , tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises , requirements , terms , conditions, provisions , representations , guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein , or unless superseded by applicable Federal or State statutes of limitation . Form stru cture last revised 12/20/2013 Department o f Public Safety END OF SECTION V -Terms of Agreement 071717 HC BOC Page 128 SECTION VI: BUDGET NARRATIVE Positve Action with Mindfulness Item# Justification 120 Program Coordinator 120 Program Facilitator/Life Coach 230 CPR/First Aid/CPI Training 230 Mindfulness 260 Positive Action Curriculum with Parenting Skill Building 260 Pens.ink, paper.supplies 310 Bus Maintenance 310 Johari Family Services 16 passenger bus 310 Bus Fuel 410 First Choice Community Health Center Space TOTAL Job Title One Positive Action Program Coordinator -This position holds a master's degree in a Human Service field , has a minimum of 3 years direct experience working with at-risk, delinquent youth and families , and is licensed by the NC Social Work or Counsel One Program Facilitator -This position holds a bachelor's or master's degree in a Human Service field with a minimum of 3 years direct experience working with delinquent youth. The positions holds a certificate as a Professional Life Coach and is TOTAL Form JCPC/PA 00 1 JCP C Program Agreeme nt Form structure last revised 12/31/20 12 Departm ent of Public Safety Fiscal Year FY 17-18 Expense In Kind Expense $9,600 $5 ,760 $350 $1,000 $1,000 $300 $700 $2,400 $7,290 $4 ,800 $26,000 $7,200 Annual Expense Annual In Kind Wages Wages $9,600 $5 ,760 $15,360 071717 HC BOC Page 129 SECTION VII Program: Positve Action with Mindfulness Fiscal Year: FY 17-18 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II . Supplies & Materials 21 o Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Main!. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings , Structure & lmprov. jrotal Form J CPC/PA 001 JC PC Program Agreement Form s truc ture la st revi sed 12/3 1/2012 Department of Publi c Safety Cash $15,360 $15,360 $2,650 $1 ,350 $1 ,300 $7,990 $7,990 $26,000 Number of Months: 1 In Kind Total $15,360 $15,360 $0 $0 $2,650 $0 $0 $1,350 $0 $0 $1 ,300 $0 $0 $2,400 $10,390 $2,400 $10,390 $0 $0 $0 $0 $0 $0 $0 $4,800 $4,800 $4,800 $4,800 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,200 $33,2001 071717 HC BOC Page 130 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 17-18 Harnett County Funding ID: 5 43XXXX Sponsoring Agency: Johari Outreach Inc Program: Positve Action with Mindfulness $26 ,000 10% $7 ,200 $33 ,200 DPS/JCPC Funds Local Match Rate County Cash Local Cash Local Cash Local In-Kind Other Other Other Other TOTAL Authorizing Official, Department of Public Safety • This is the amount approved in your application Is the Local Match Rate 10%, 20% or 30%? First Choice Community Health Center & Johari Family Services (Specify Source) (Specify Source) (Specify Source) (Sp ecify Source) $2 ,600 Required Local Match (Specify Source) (Specify Source) (Sp ecify Source) (Specify Source) $7 ,200 Match Provided :-: -: ,: ~~. :-: -: ......... . . . . . . .. . . . The fo llowing s ignalure c erlijies that this program agreement has been locally approved by Jhe Board of Coun1y Commiss i~1;1!*(: ~: ~: i: ~: ~ '. Chair, County Board of Commissioners or County Finance Director The following signature certifies thal this program agreement has been locally approved by !h e Juvenile Crime Prevenlion Council. 2~u~~Council Program Manager Fonn J CPC/PA 001 JCPC Program Agreement Form structure la st revised 12 /3 1/20 12 Department of Publ ic Safety 0 0 0 0 o I o O O • ......... . . . . . . . . . . . . . . . . . . . Date Li /1 z)2D1 f I I Date Date 071717 HC BOC Page 131 ~Zt DP5J North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION IA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 17-18 DPS/JCPC FUNDING# (cont only)l 543-.XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM:j4-H Teen Court and At-Risk Youth Development SPONSORING AGENCY: Harnett County Government SPONSORING AGENCY 200 Alexander Drive PHYSICAL ADDRESS: Lillington NC SPONSORING AGENCY POB 940 MAILING ADDRESS: Lillington NC TYPE: Public I COMPONENT ID # NAME OF PROGRAM COMPONENT 17211 4-H Teen Court and At-Risk Youth Development Teen Court Program Manager Name & Address (same person on signature page) Name: Jackie Helton Mailing 126 Alexander Drive Address: Suite 300 Phone: (910) 814-6027 I Fax:1(910) 893-7539 Contact Person (if different from program manager) Name: Alia Langdon-Williford Mailing 126 Alexander Drive Address: Suite 300 Phone: (910) 814-6022 I Fax:1 (9 10) 893-7539 Program Fiscal Officer (cannot be oroaram manaaer) Name: Kimberly Honeycutt Mailing PO Box 760 Address: Phone: (910) 893-7557 Fo1111 JCPC/P A 00 I J C PC Program Agreeme nt Fonn struc ture las t revised 12/3 1/201 2 Departmen t of Public Safety I Fax:1(910) 893-3445 27546 27546 I FEDERAL ID #156-6000306 PROGRAM TYPE TOTAL COST OF EACH COMPONENT $ 61,692 Total cost of components: $ 61 ,692 Title: County Extension 4-H Agent City: Lillington Zip: 27546 I E-mail: lihelton@harnett.org Title: Program Coordinator City: Lillington 1 Zip:1 27546 I E-mail: I alwilliford@harnett.org Title: County Finance Officer City : Lillington Zip: 27546 I E-mail: I khoneycutt@harnett.org 071717 HC BOC Page 132 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 172 11 NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development BRIEF DESCRIPTION: Prog ram provides as a community resource for the diversion of cases in which juveniles ages 6-17 years old and first time offenders and has allegedly committed certain offenses for hearing by a jury of their peers, which may assign the juvenile to counseling , restitution , curfews , community service , or other rehabilitative measures. Form JC PC/PA 00 1 J C P C Program Ag reement Form structure las t revised 12/3 1/20 12 Departme nt o f Public Safe ty 071717 HC BOC Page 133 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics T PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: 4-H Teen Court and At-Risk Youth Development Component ID # 17211 What is this component's maximum client capacity at any given time? 40 Frequency of client contact per month: 4 Anticipated Average Length of 120 Days Stay: Total Component Cost: $61 ,6921 .,_ by Estimated # to be served during funding period: 40 Estimated Average Cost Per Youth: $1 ,542 Applies to 4 continuation programs only. 34 1 Fonn J CPC/P A 00 I JCPC Program Agreement Fonn structure last re vised O I /09/20 12 Department of Public Safet y Actual number of youth admitted FY 15-16: 40 Number of admissions Juvenile Justice Referred 10% of total admissions Number of admissions Law Enforcement Referred 85% of total admissions Number of admissions District Court Referred 2.5% of total admissions 071717 HC BOC Page 134 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Based on current JCPC Risk and Needs Assessment data , Harnett County youth are at the following re-normed risk of reoffending levels. R1-4%, R2-19 %, R3-33%, R4-31%, R5-13%. However 70-75% are reported to lack pro-social peers resulting in association with negative or delinquent youth. County data is consistent with State data which reflects that the majority of youth for the two year period , average 88%, are age 12 or older when their first delinquent offense was reported in an alleged complaint. To combat this problem, the 4-H Teen Court and At-Risk Youth Development Program will provide youth with opportunities to not only be held accountable for their actions, but to continue association with pro-social peers while completing and also upon completion of mandated sanctions via year round 4-H life skill development opportunities. 4-H Teen Court provides an alternative sentencing method for first-time misdemeanor offenders and imposes sanctions that not only allow youth to be accountable for their actions , but also engages them in purposeful life skill building programming that will result in positive behavior change and increased interaction with pro-social peers within the traditional 4-H program. This will potentially reduce the case load of the traditional court system and allow for more prompt reinforcement for the youth involved. All 4-H program components are open to Teen Court youth during and after completion of required sanctions. Continued participation will be encouraged after sanctions have been completed. In addition to increasing opportunities for interaction with pro-social peers , program involvement allows youth to form trusting relationships with positive adults in the form of both paid and volunteer staff. 4-H program involvement allows families to build a network of adults and positive teens to encourage and uplift youth. 2. Target Population: De scribe the target population, in cluding age, and the steps taken to insure that the target population is served. First offender youth, ages 6 to 17 years old whose referring behavior constitutes a violation of the law or misdemeanor, are actively enrolled in an educational program and are deemed appropriate referrals for a Teen Court program. 3 .. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. Goal 1: To provide an alternative sentencing method for first-time misdemeanor youth offenders ages 6-17 in order to reduce the case load of the traditional juvenile justice system . Goal 2: To provide real world accountability for youth offenders using educational methods that result in positive behavior change reflected by increased civic/community engagement. Goal 3: To provide rea l world accountability for youth offenders using educational methods that result in posit ive behavior change reflected by an increased knowledge of career skills . Goal 4 : To assist youth and families in developing a network of positive adults and teens to create increased opportunities for prosocial interactions. Fonn J CPC/PA 001 J CPC Program Agreement Fonn s truct ure last revised 12/3 1/201 2 Department of Public Safety 071717 HC BOC Page 135 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 4. Measurable Objective(s): State in measurable terms (%} the intended effec t of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 70% Clients will demonstrate improvement in developing and/or maintaining social and interpersonal interactions during program participation. 65% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 65% Clients will successfully or satisfactorily complete services as intended by the program design/service plan . 50% Clients will have no new complaints with an offense date after the admission date. 60% Clients will have no new adjudications for a complaint with an offense date after the admission date. 65% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion . 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. The 4-H Teen Court and At-risk Youth Development Program will provide programming that will address the need for a Teen Court program as identified by the latest Juvenile Crime Prevention Council needs assessment. Assessment data reflects that Harnett County youth are at low risk of reoffending . Teen Court will target youth that commit first-time misdemeanor offenses ages 6 to 17. Life skill development sanctions will be mandated that hold the youth accountable for their actions and that promote increased knowledge and awareness of community enhancement and civic engagement. Youth will be empowered by involvement in real world projects to raise feelings of self-worth and competence. Sanctions will include but are not limited to: NC 4-H Hungry to Help: NC is 2nd in childhood food insecurity only behind Louisiana . Youth will engage in gardening and food collection programs to assist in reducing childhood food insecurity. Projects will include 4-H gardens , sweet potato gleaning, food drives , and Community Dinners . Partners include NC 4-H , the Central Food Bank of NC, the NC Cooperative Extension, Harnett County Schools and the Harnett County Food Pantry . 4-H Life Skill Development Programming : 4-H Teen Leadership/Presentation Program (Public Speaking Skills), 4-H Livestock Judging (Critical Thinking, Organizational and Problem Solving Skills), 4-H Shooting Sports Program (Safety, Self-Discipline and Value of Environmental and Natural Resources) CORe curriculum: interpersonal skill training curriculum . Current assessment data also indicates that Harnett County youth are more likely to associate with undisciplined or delinquent youth . While participating in Teen Court sanctions. youth will interact with traditional 4-H program youth creating opportunities for increased association with pro-social peers and adult volunteers and staff. Upon completion of sanctions, youth will be encouraged to continue 4-H participation to maintain opportunities for pro-social interaction. Form J CPC/PA 00 1 J CPC P rogram Agreem ent Fonn struct ure last revised 12/3 1/2 0 12 D epartment of P ub li c Safety 071717 HC BOC Page 136 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT : 4-H Teen Court and At-Risk Youth Development 1. Location: List physical address(es) and describe where program services are delivered. Program Staff Harnett County Agriculture Center 126 Alexander Drive , Suite 300 Lillington , NC 27546 Teen Court Proceedings Harnett County Courthouse 301 W. Cornelius Harnett Blvd. Lillington , NC 27546 The program will be housed within the NC Cooperative Extension , Harnett County Center office via the 4-H Youth Development program. Program staff will be located in Suite 300 of the Agriculture Center. Conference room facilities will be available for parenUguardian meetings and the Training room will be utilized for Leadership Training and sanctions. Teen Court proceedings will take place at the Harnett County Court House. 2. Operation: Describe the daily/weekly schedule of program operation. Teen Court sessions will be held twice monthly on a regularly scheduled basis during the evening hours . Schedule will be subject to inclement weather closings and will be on schedule with Harnett County Schools. Example: 1st and 3rd Tuesday night of each month at 6:00 pm Referred youth will be accepted year round . Once accepted, the 4-H Teen Court Coordinator will communicate with parents and youth until program termination to ensure understanding of Teen Court proceedings and sanction expectations. Communication may be via Teen Court sessions , involvement in sanctions, email with a response , phone calls or face to face meetings . Opportunities for sanction completion will be offered on a bi-weekly basis. Sanctions will be conducted year round with schedules being set by the 4-H Teen Court Coordinator. Sanctions with specific deadlines mandated by the NC 4-H program will be planned accordingly with County level programming provided to support youth success such as presentation practice sessions. Outdoor/gardening activities will be conducted as weather is appropriate. Indoor oriented sanctions will be conducted year round . Youth will be enrolled for a maximum of 120 days. Extended involvement will be agreed upon as deemed necessary by the referring parties and parents. Involvement beyond 120 days will be outlined in a written agreement such as the 4-H Enrollment Form or Teen Court Parent Agreement. The work schedule of the 4-H Teen Court and At-risk Youth Development Program Coordinator will consist of 40 work hours each week. The primary work schedule will be 8 :00-5:00 with adjustments being made to allow for Teen Court sessions or sanctions that are required to occur after hours or on weekends in order not to exceed 40 hou rs per week. 3. Staff Positions: Describe p aid or volunteer position qualifications, (certifications, degrees, work experience) and Form J CP C/P A 00 I J CPC P rogram Agre ement Form st ructu re last revised 12 /3 1/20 12 Department of Public Safety 071717 HC BOC Page 137 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development position(s) responsibilities relative to this component. 1 FIT 4-H Teen Court Program Manager (4-H Program Assistant) Qualifications : Must possess a minimum of an Bachelors degree in a Human Services or a related field or a four year degree in any other field with at least 2 years experience as a direct service professional in a juvenile serving agency . Responsibilities: Include case oversight and supervision of all Teen Court proceedings including court sessions and sanctions organized by 4-H. The position is also responsible for evaluation of sanctions conducted by partnering agencies/organizations. In addition , the position will recruit , supervise and train all professional and community based program volunteers . The position will network with all partnering agencies needed to conduct Teen Court and to accept referrals. Partnerships will be fostered to ensure sustainability of program efforts . The position will be the main point of contact for the Teen Court program and maintain expected levels of partner and parenUyouth communication. Responsibilities also include development of evaluation tools used to evaluate program success in addition to completing required funding and program impact reports. Teen Court Professional Volunteers (Attorneys, Judges and District Attorneys) Qualifications : Professional career in the specific volunteer role with Teen Court. Responsibilities: Adult Volunteers will be utilized to serve as career coaches for teens involved in Teen Court proceedings to include defense and prosecuting attorneys , clerk , bailiff and jury members. Adult Volunteers Qualifications: Must complete the NC 4-H Volunteer Screening application process that includes a background check. Responsibilities : Ensure efficient proceeding of Teen Court cases . Community volunteers will assist with implementation of sanctions. Teen Volunteers Qualifications: An interest of working with Teen Court and successfully completed the training for the role taken with the program. Responsibilities : Youth ages 13-17 will be recruited to serve as attorneys, jurors, the bailiff and clerk during all Teen Court proceedings . Teen volunteers will also be recruited to assist with sanction planning and implementation. NOTE: All volunteers, both adult and youth, are required to attend Teen Court trainings that address the needs of their assigned responsibility. All will receive written volunteer job descriptions and are required to sign a standards of behavior and confidentiality statement. 4. Service Type SPEP: Describe implementation to include: This program is a STRUCTURE ONLY . 5. Admission Process: Describe the specific referral, screening, admission process (including time/ine), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. 4-H Teen Court referrals will be accepted from Law Enforcement Officials and Juvenile Justice. Referral Process : Upon receiving a written referral , the Teen Court Coordinator will assess the suitability of referred youth. Within 30 days of receiving the referral , the Coordinator will make contact with the victim to assess any monetary loss unless otherwise informed in writing by the referral source. Fonn J CPC/P A 00 I J CPC Program Agreement Fonn s tructure la st re vised I 2/3 1/20 I 2 Department of Publi c Safety 071717 HC BOC Page 138 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development Screening Process: Questionable referrals will be reviewed by the Program Director and a determination will be made concerning acceptance. All other referrals will be approved by the Coordinator. Admission Process: Once a referral is received and accepted , the Teen Court Coordinator will contact the family to schedule an intake appointment followed by contact with the referring agency within 14 business days orally or in writing to confirm intake . A participation agreement will be signed by the referring agency , youth and parenUguardian during the intake appointment. Juveniles must be admitted into the program within 30 days of receiving the referral. Client tracking data will be entered within 7 days of the admission decision. Reasons why a referral may not be accepted: If a youth has reached their 18 birthday and/or is charged with any of the following: Driving while impaired, Class A 1 misdemeanors , An assault in which a weapon was used , or A controlled substance offense under Article 5 of Chapter 90 of the NC General Statues , excluding simple possession of a schedule VI drug or alcohol offense and Sexual offenses. Or youth is deemed to need more care than provided by the program determined by the Teen Court Coordinator. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination . The Teen Court Program Manager makes terminations decisions . Termination Process: A written termination form will be completed which will include sanctions (activities) completed , results , recommendations , last date of program contact and reason for termination. Upon termination , copies of the termination form must be provided to the referring agency and the parenUguardian of the youth involved within 7 business days. Data will be entered into client tracking within 7 days of the termination decision . Successful Completion : Indicates a high level of juvenile participation in program activities and achievement of behavior improvement goals. Satisfactory Completion : Indicates an acceptable level of juvenile participation and behavior improvement even though the juvenile did not complete all program activities and did not meet all behavior goals.(Must obtain approval from Program Director and notify referring agency) Unsuccessful Completion : Failure to meet specific goals and requirements or make sufficient progress in the program. (Must obtain approval from Program Director and notify referring agency), Non-Compliance: Unexcused absences or refusing to participate in treatment activities.Must obtain approval from Program Director and notify referring agency), How is the referring agency involved with the termination process? The referring agency will be notified through written , oral, or email correspondence prior to termination in order to provide an opportunity to communicate with Teen Court program staff pertaining to expected youth progress. Form J CPC/PA 001 JCPC Program Agreement Fo m1 s tructure last re vised 12/3 1/20 12 Department o f Public Safety 071717 HC BOC Page 139 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development Feedback will be reflected on the termination form and filed for each juvenile. 7. Referring Agency Interaction : Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Teen Court Coordinator will communicate at least monthly with Court Counselors and other referring agencies in reference to client progress. Communication will take place via face to face meetings , phone or in writing . Client progress forms will be used to document monthly progress and filed . The Teen Court Coordinator will also attend the monthly meetings held by Juvenile Justice intended for partnering agency communication. The Teen Court Coordinator will also provide the program report at monthly JCPC meetings. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The 4-H Teen Court and At-risk Youth Development Program will engage youth in purposeful life skill enriching activities that will create opportunities for real world learning , youth empowerment and building of community capacity. As a result , youth will develop mastery of skills and gain an increased sense of self-worth. In addition , youth will increase time spent with pro-social peers and adults building a sense of acceptance. Research shows that if youth needs go unmet or are met in negative ways youth will : seek to belong through promiscuous behaviors , attempt to feel mastery by cheating or practicing other delinquent skills , try to establish independence by acting as a bully or by displaying defiant behavior, or feel unable to establish their own positive self identity. The 4-H Teen Court and At-risk Youth Development Program will strive to involve youth in meaningful experiences that meet the needs of positive youth development in order to encourage youth who: experience belonging , and develop a trusting and friend ly demeanor, seek productive opportunities to experience mastery of a skill and become problem solvers displaying self-motivation, and that when presented with opportunities to become independent, display self-confidence and self-discipline as youth leaders showing care and generosity to others. Parents/guardians will be involved in the Teen Court process by intake meetings , Teen Court proceedings, and weekly communication with program staff during Teen Court program involvement including sanctions. Parent surveys will be conducted during the termination process to gauge parental observations pertaining to youth progress and program impact. Parents will be encouraged to contact program staff with any concerns or celebrations regarding youth progress. 9. Best Practice Model : Describe what model or evidence-s upported/best practice the program is based upon. Teen Court is based on North Carolina's comprehensive strategy for juvenile deliquency and resarch based best practice of graduated sanctions and is an alternative sentencing method for first-time misdemeanor youth offenders, therefore minimizing the case load of traditional juvenile court. Form JCPC/PA 00 1 JC PC Program Agreem ent Form struct ure last revised 12/31/201 2 Depart ment o f Pu blic Safety 071717 HC BOC Page 140 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development Teen Court utilizes a matri x to organize sanctions according to risk level and severity of the offense. Sanctions imposed take into consideration the characteristics of the client in addition to the intended outcome of the sanction being imposed. Dosage or amount of time engaged in the identified sanction is directly related to the characteristics of the juevenile client and the desired behavior change to be displayed . Supplementary or opportunities for follow up are also taken into consideration when imposing Teen Court sanctions. These are all identified as characteristics of effective programs and are identified in the Teen Court standard operating procedures. Form JCPC/P A 00 I JCPC Program Agreement Form struc ture last revi sed 12/3 1/20 12 D epartment of Public Safety 071717 HC BOC Page 141 SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency). DPS , the County, the JCPC and the Sponsoring Agency do mutually agree as follows : Term of Agreement This Agreement shall become effective Jul 1, 2017 and shall terminate Jun 30, 2018. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $54000 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation , allocation , and availability of funds for this purpose to the DPS . Responsibilities of the Parties DPS shall : 1. Disburse funds monthly to County Governments , for payment to the Sponsoring Agency , from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly ; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4 . Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors ; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC ; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring ; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall : 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal , State , and local agencies having jurisdiction and/or authority ; Form s tructure last re vised I 2/20/20 I 3 Department of Publ ic Safety 071717 HC BOC Page 142 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information , data , instruments , documents , studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving , storing , processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures ; 6 . Secure local match as required , pursuant to 14B NCAC 11 B.0105, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports , records , and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication ; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds , maintain reports, records , and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. Receive from the North Carolina Division of Revenue a refund .of all sales and use taxes paid by them in the performance of the JCPC Program Agreement, pursuant to N.C.G .S. §105-164 .14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in the ir reimbursement reports ; 13 . Submit JCPC Program Agreement Revisions, Third Quarter Accounting , Final Accounting and annual detailed check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS ; 14. Make personnel, reports , records and other information available to DPS , the County, the JCPC , and/or the State Auditor for oversight, monitoring and evaluation purposes ; 15. Submit any other information requested by the JCPC, County or DPS ; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement ; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees , from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19 . Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent , detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); R eference: 148; Chapter 11 ; Subchapter B, and in compliance with JCPC Policy 2: Operations : Program Operational Requirements Sponsoring Agency Contractor(s)/Subcontractors ~ No, subcontractors are not included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Fonn structure last re vised 12 /20/20 13 Department of Public Safety 071717 HC BOC Page 143 Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21 . Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds , and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures ; 22 . Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement ; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has , or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with , DPS ; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s ); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code ; N.C.G .S. §1438-801(a);1438-602;1438-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS ; 5. Submit any other information requested by the County or DPS ; and 6. Monitor the Sponsoring Agency 's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations : Program Oversight and Monitoring Reference: 148 NCAC 118.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11 . The County shall : 1. Ensure the Sponsoring Agency is appropriately licensed , and either a public agency or a 501 (c) 3 private non- p rofit organization ; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions ; Fonn structure las t revised 12/20/20 13 Department of Publ ic Safety 071717 HC BOC Page 144 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 11B .0108 4 . Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS ; and 6 . Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS . Reference : 148; Chapter 11 ; Subchapter B; JCPC Policy 3, 7, B, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions , as well as the rights and duties of the parties to this Program Agreement , are governed by the laws of North Carolina. The parties, by signing this Program Agreement , agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County , North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction , interpretation , and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted . However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors . It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such Fonn s tru ctu re last revised 12/20/201 3 D e partment of P ubli c S afet y 071717 HC BOC Page 145 enforcement, shall be strictly reserved to DPS , the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of act ion whatsoever by any other third person . It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement , the Sponsoring Agency , County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 148 NCAC 118.0110; JCPC Policy 7. Fiscal Accounting and Budgeting: Audit Requirements Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC fund s DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G .S. §159-34 must have an audit performed in conformity wit h generally accepted auditing standards . The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts , shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing sta ndards and audits of non-governmental entities , both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum , the required report shall include the financial statements prepared in accordance with generally accepted accounting principles , all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements . The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS , and to other recipients as appropriate within nine (9) months after the end of your program 's fiscal year. Oversight Fonn structure last revised 12/20/20 13 Department of Public Safety 071717 HC BOC Page 146 Access to Persons and Records : The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C .G .S . §147-64 .7 . Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed , purged or disposed of without the express written consent of DPS . State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicable , or three years following the submission of a revised final Federal Financial Status Report. Also , if any litigation, claim , negotiation , audit, disallowance action , or other action involving this Program Agreement has been started before expiration of the five -year retention period described above , the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section . Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State , local, and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating that the Sponsoring Agency does not have any overdue tax debts, as defined by N .C.G.S. 105-243.1, at the Federal, State , or local level. This written statement , Certification of No Overdue Ta x Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission . Consistent with the N.C.G .S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency 's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit , except as the Sponsoring Agency's employees or members of its board or other governing body, from the Sponsoring Agency 's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual , or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds . The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS , the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Form structure las t revi sed 12/20/20 13 Dep artment of P ubl ic Safety 071717 HC BOC Page 147 Agreement violates any applicable law, eac h such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause , the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall , at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision , the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined . The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination . Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing , signed by an authorized representative of DPS , County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action , nuclear explosion , riot, strikes , civil insurrection , earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises , requirements , terms, conditions , provisions , representations , guarantees , and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise here in, or unless superseded by applicable Federal or State statutes of limitation . Form st ructure last revised 12/20/20 13 Department of Pub li c Safet y END OF SECTION V -Terms of Agreement 071717 HC BOC Page 148 SECTION VI: BUDGET NARRATIVE 4-H Teen Court and At-Risk Youth Development Item# Justification 120 Full-Time Teen Court Program Manager $1 ,926 .83/mo 120 4-H Agent supervision 2 hr/wk@ 17.00/hr for 52 weeks and Extension Secretary for clerical support 1 hr/wk@ 12 .00/hr for 52 weeks 180 County Package: FICA@ 7 .65% (2026), Wrk Comp. (610), Reg Retirement (1987), Group Ins.@ 652 .740/mo (7829), HSA (0), Emp. Clinic@ 15/mo (180), Unemployment Ins. (265), Incentives (0), Supplemental Retirement (300), Longevity (265) Dental (360) 220 Funds will be used to purchase/provide meals and/or snacks for youth during training and sanction implementation. Hungry to Help supplies , jury incentive meals , and volunteer/client family appreciation dinner. 250 Travel Cost for 15 passenger van (2 ,086 miles@ 0.575/mile) 260 Supply Cost for program records and promotion (folders , printer cartridges , desk calendar, planner, and display board). 290 Supplies needed to support implementation of program sanctions and life skill programming (flip charts . markers , landscaping tools . and curriculum). 310 Travel Cost (3 ,652 miles @ .575/mile) 320 Cell phone for program coordinator. 60/mo = 720/yr 340 5000 copies @ .10 each for communication and program promotion 390 Training opportunities for staff and youth (Association membership fees ; registrations ; lodging , food and etc) NC Congress; 4H Camps ; NCJSA, Teen Court Association. DJJ Trainings, NC 4H State events. 410 Office Space (includes phone) $400/mo 450 American Income Life Insurance -4-H Plan Supplemental Medical Coverage -$1 .00/youth for 100 youth and adult volunteers -covers entire year. TOTAL Job Title 4-H Agent and Extension Secretary for direct supervision and clerical support 4-H Teen Court Program Manager (4-H Program Assistant) -Responsibilities include implementation of teen court program, managemenUrecruitment of teen court partners, volunteers and communication with youth and families. Form JCPC/PA 0 0 1 JCPC P rogra m Ag reement Form s truct ur e las t revised 12 /31/20 12 Departmen t of Pub lic Sa fety Fiscal Year f FY 17-18 Expense In Kind Expense $26,481 $2 ,392 $13 ,822 $500 $1,200 $127 $400 $2 ,100 $720 $500 $8,550 $4 ,800 $100 $54,000 $7,692 Annual Expense Annual In Kind Wages Wages $2 ,392 $26,481 071717 HC BOC Page 149 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 17-18 Harnett County Funding ID: 543-XXXX Sponsoring Agency : Harnett County Government Program: 4-H Teen Court and At-Risk Youth Development $54 ,000 DPS/JCPC Funds * This is the amount approved in your application 10% Local Match Rate Is the Local Match Rate 10%, 20 % or 30%? County Cash (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) $7,692 Local In-Kind Harnett County Government (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $61,692 TOTAL $5 ,400 $7 ,6 92 Required Local Match Match Provided Authorizing Official , Department of Public Safety Date ·:-:-:-:.·.·.·.·.·. Th e following signature certifies that this program agreemenl has been locally approved by th e Board of County Commission~t;:: ·: ·::::::::::: z U, .-:-·•_·j_·j_·i.-~:: :s ____________________________ :_-:_-: __ -: __ -: .... : :.,..>.,..:-.,..:-_:-_"' z : -: -: . hate -: -: -: . Chair, County Board of Commissioners or County Finance Director The follow ing signature certifies that th is program agreement has been loca/~y approved by the Juvenile Crime Pre vention Council. Program Manager Fonn JCPC/PA 001 JCPC Program Agreement Fonn structure last revi sed 12/3 1/2012 Department of Public Safety .... Date 071717 HC BOC Page 150 SECTION VII Program: 4-H Teen Court and At-Risk Youth Development Fiscal Year: FY 17-18 I . Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II. Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Main!. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 O ffi ce Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings , Structure & lmprov. lrotal Form JC PC/P A 00 I JCPC Prog ram Agreement Fo rm structure la st revised 12/3 1/2012 Department of Public Safe ty Number of Months: 12 Cash In Kind $40,303 $2,392 $26,481 $2 ,392 $13,822 $2,227 $500 $1 ,200 $127 $400 $11,370 $500 $2 ,100 $720 $500 $8,550 $100 $4,800 $4 ,800 $100 $54,000 $7,692 Total $42,695 $28,873 $13 ,822 $0 $2,227 $0 $500 $0 $0 $1,200 $127 $0 $400 $11,870 $2,100 $720 $0 $500 $0 $0 $0 $8,550 $4,900 $4 ,800 $0 $0 $100 $0 $0 $0 $0 $0 $0 $0 $61,692' 071717 HC BOC Page 151 IDl:Z, l)FJSJ North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION IA SPONSORING AGENCY AND PRQGRAM INFORMf' TION FUNDING PERIOD: FY 17-18 DPS/JCPC FUNDING# (cont only)j 543-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM :IHarnett County Juvenile Restitution/Community Service Program SPONSORING AGENCY : Harnett County Government SPONSORING AGENCY 200 Alexander Drive PHYSICAL ADDRESS: Lillington NC 27546 SPONSORING AGENCY POB 940 MAILING ADDRESS: Lillington NC 27546 TYPE: Public I I FEDERAL ID #l 56-6000306 COMPONENT ID# NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 17969 Harnett County Juvenile Restitution/Community Restitution/Community Service $101,207 Service Program Program Manager Name & Address (same person on signature page) Name: Barry Blevins Mailing POB 940 Address : Phone: (910) 893-7536 I Fax:1(910) 814-8263 Contact Person (if different from program manager) Name: Henry Evans Malling POB940 Address: Phone: (910) 814-6155 I Fax:1(910) 814-8263 Program Fiscal Officer (cannot be oroaram manaaer! Name: Henry Evans Malling POB 940 Address: Phone: (910) 814-6155 Fonn JCPC/PA 001 JCPC Program Agreement Fonn structure last revised 12/3 1/2012 Department of Public Safety I Fax:1(910) 814-8263 Total cost of components: $ 101 ,207 Title: Program Manager City: Lillington Zip: 27546 I E-mail : I bblevins@harnett.org Title: Program Coordinator City: Lillington l Zip: 27546 l E-man:l hlevans@harnett.org Title: Program Coordinator City : Lillington I Zip:127546 I E-mail : I hl evans@harnett.org 071717 HC BOC Page 152 SECTION 18 PROGRAM cor.f PoNENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 17969 NAME OF COMPONENT : Harnett County Juvenile Restitution/Cornmunity Service Program BRIEF DESCRIPTI.ON : Community-based program to hold at-risk and court involved juveniles accountable for their delinquent or undiscipline behavior. Juveniles are required to perform symbolic community service or work to make monetary restitution to their victims . Fo rm JCPC/PA 00 1 JCPC Program Agreeme nt Form structure las t revised 12/3 1/20 12 Dep artme nt of Pu blic Safety 071717 HC BOC Page 153 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMA TJON • APPLICATION YEAR Component Name: Harnett County Juvenile Restitution/Community Service Program Component ID # 17969 What is this component's maximum client capacity at any given time? 120 Frequency of client contact per month: 4 Anticipated Average Length of 90 Days Stay: Total Component Cost: $101 ,2071 + by Estimated# lo be served during funding period : 120 Estimated Average Cost Per Youth: $843 Applies to 68 con tinuation programs only. 0 1 Fom, JCPC/PA 00 1 JC PC Program Agreement Fonn stru cture last revised O I /09/2012 Department of Public Safety Actual number of youth admitted FY 15-16: 71 Number of admissions Juvenile Justice Referred 95. 77% of total admissions Number of admissions Law Enforcement Referred 0% of total admissions Number of admissions District Court Referred 1.41 % of total admissions 071717 HC BOC Page 154 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program 1 . Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. According to a 2013 report titled Juvenile Arrests 2011 , conducted by the U .S . Department of Justice, juvenile arrest in North Carolina have decreased by 31 % between 2002-2011. Juvenile complaints decreased by 15% during the same time period. The same report showed a 12% reduction in the delinquency rate since 2011 . In addition , there are fewer youth being committed by the court to long-term stays in the Division of Juvenile Justice's youth development centers. Overall , over the last decade, juvenile commitments have dropped almost every year. With the juvenile delinquency rate being decreased from previous years , there is more emphasis focused on community based programming working with prevention and intervention. In FY 15/16, 91 juveniles intakes were placed on a diversion contracts/plans Of 438 juvenile complaints that were received in Harnett County by class in FY 15/16, 316 were class 1-3 misdemeanors; 100 were class F F elonies-1 and A 1 misdemeanors; 15 were Status Offenders; and there were 4 class A-E Felonies. Of those 438 juvenile complaints, 312 were males and 126 were females . The intention and purpose of the Harnett County Juvenile Restitution/Community Service Program is to accept juveniles into the program that have been ordered to pay monetary restitution to a victim or perform symbolic community service . This program serves as a community-based sanction level 1 and 2 alternative to detention or youth development centers for court involved youth. This program also serves as an alternative to Juvenile Court through Intake Diversions. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Harnett County Juvenile Restitution/Community Service Program will serve youth between the ages of 7-17 referred by Juvenile Court Counselors Office,Juvenile Court and/or Teen Court. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program . To provide a community-based alternative to detention or youth development centers to hold youth accountable for their actions and restore them back into the community . These youth are at-risk or already involved with in the juvenile justice system. It is the goal of this program that the youth achieve maximum growth as well as learn accountability for their actions in the least restrictive setting . 4. Measurable Objective(s): State in measurable terms(%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Clients will have no new complaints with an offense date after the admission date. 75% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion . 85% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 75% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following Form J C PC/P A 00 I JC PC Prog ra m Agreeme nt Fo rm structu re last revised 12/3 1/201 2 Department of Publ ic Sa fe ty 071717 HC BOC Page 155 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program completion. 75% Clients will demonstrate accountability by actively participating in restitution/commun ity service activities. 75% Clients will complete restitution or community service within the timeframe permitted by JCPC policy. 75% Clients will have no new adjudications for a complaint with an offense date after the admission date. 5. Elevated Risks and Needs : Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Based on highlights of the FY 2011-12 thru FY 2015-16 Risk Assessment data for Harnett County, the elevated Risk Assessment are as follows : 88% of youth are age 12 or older when the 1st delinquent offense is alleged in a complaint ; 58% of youth have serious school behavior problems, ; and 70% of youth that entered Department of Public Safety , Juvenile Services Division lack pro-social peers and/or regularly and/or sometimes associate with negative/ delinquent peers. Based on highlights of the FY 2011-12 thru FY 2015-16 Needs Assessment data for Harnett County, the elevated Needs Assessments are as follows: 75% of youth sometimes and/or regularly associates with delinquent peers and/or rejected by positive peers ; 51 % of youth have serious behavior problems in school which is a result of poor school attendance and chronic suspensions from school ; 66% of youth reported having mental health needs are currently being addressed and need further mental health assessing ; youth reported domestic discord in their home and youth Family Supervision Skills are marginal. Juveniles enrolled in this program for school related offenses will learn that their refusal to follow school guidelines indeed has consequences. Juveniles who successfully complete this program will gain personal as well as social recognition. This will lead to higher self esteem, which will decrease the need of juvenile to associate with persons or groups that are predisposed for criminal activity. Form JC PC/PA 00 1 J CPC Program Ag reem ent Form stru cture la st rev ised 12 /3 1/201 2 De p artm ent of Pub lic Safety 071717 HC BOC Page 156 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Harnett County Juvenile Restitution /Community Service Program 1. Location: List physical address(es) and describe where program seNices are delivered. Physical address is 200 Alexander Drive , Lillington , NC 27546. Program activities take place at various private and public worksites within Harnett County. 2. Operation: Describe the daily/weekly schedule of program operation. Program office hours are 8am to 5pm. Program staff working with juveniles work flexible hours including Saturdays 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 1 FIT Program Coordinator Qualifications : Must possess at least a Bachelors degree or higher with previous experience working with at-risk juveniles. Responsibilities : Oversight for the daily scheduling of staff and juveniles; fiscal management of resources ; recruitment of worksites; completion of daily , monthly , quarterly and annual reports to state DPS-Juvenile Justice Division office; training of worksite supervisors ; attends all juvenile court dates ; processes all diversion contracts as it relates to community service/restitution through the intake counselors office; preparing program agreements; daily transportation and supervision of juveniles at community worksites ; safety training to juveniles as it relates to proper use and safety of program equipment; monitoring purchases and expenditures. 1 PIT Program Assistant Qualifications: Must possess at least an Associates degree or extensive experience working with at risk juveniles. Responsibilities: Provides daily transportation and supervision of juveniles at community worksites ; safety training to juveniles as it relates to proper use and safety of program equipment;completion of daily program progress reports . 4 . Service Type SPEP : Describe implementation to include: Primary Service: Restitution / Community Service; Secondary Service: None 5. Admission Process : Describe the specific referral, screening, admission process (including time/ine), the staff respon sible for making decisions about admissions and reasons why a referral may not be accepted. Referral Process : A referral packet must be submitted to the program coordinator by the Juvenile Court Counselor's office or Teen Court . Referral packet includes referral form , family data sheet, risk and needs documentation and information disclosure form. Screening Process : All referrals are reviewed by program coordinator to confirm that the youth is mentally and physically appropriate for community service work groups/sites. Juvenile's work assignments will be age and ability appropriate. Referring agency (court counselors/intake/Teen Court) have also taken into account the juvenile's age and abilities prior to making the referral. Admission Process : Once the program coordinator receives a completed referral packet from the referring agency, program coordinator will contact juvenile and parenUguardian within 7 business days to set up program intake. Intake consist of completing several program waivers/forms such as the following : Individual Service Plan ; Release of Confidential Information Waiver; Equipment Waiver; Production Release Waiver ; Community Service/Restitution Fonn JC PC/PA 001 J CPC Progra m Ag reement Fonn struc ture last revised I 2/3 I /20 I 2 Department of Public Safety 071717 HC BOC Page 157 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program Contract; Social History and Medical Treatment Waiver. Once all forms have been signed , the program coordinator will enter the juvenile into the NC ALLIES database within 10 days. Juvenile will also be entered into program database within same time period . Why a referral may not be accepted : Juvenile has reached their 18th birthday or juvenile is mentally or physically unable to participate in program activities. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Program Coordinator is responsible for decisions concerning a juveniles successful, satifactory , unsuccessful or non- compliant termination from this program. Termination Process : Upon termination, Program Coordinator completes a written termination form within 10 business days for all juveniles terminated from the program and submits a copy to the parents/legal guardians. Information will be entered into NCALLIES Client Tracking data base within 7 days of the terminations decision. Successful Termination : Indicates a high level of juvenile participation in program activities and achievement of behavior improvement goals . Satisfactory Termination : Indicates an acceptable level of juvenile participation and behavior improvement even though the juvenile did not complete all program activities and did not meet all behavior goals. Unsuccessful Completion : Failure to meet specific goals and requirements or make sufficient progress in the program. Non-Compliant Termination: Unexcused absences or refusing to participate in treatment activities. How is the referring agency involved with the termination process? Program staff confers with supervising court counselor upon juvenile's termination from program. Supervising court counselor is required to sign termination documentation before paperwork is included in legal file with the Harnett County Clerk of Court. When terminations are for juveniles placed on diversion contracts , the referring agency receives a copy of the juvenile's successful termination . If a juvenile fails to satisfy the requirements of the diversion contract, the intake counselor or referring agency is notified by letter and/or email. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. Juvenile Court Counselors and Teen Court Cooridinator are given monthly written reports on all juveniles served. Program staff contact court counselors and Teen Court Cooridinator as needed to address negative behavior of juveniles. 8 . Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The intention of this program is to show program participants that their inapproppriate and illegal acts have victims and Fonn JCPC/PA 001 JC PC Progra m Agreement Fonn s truc ture last revised 12/31/2012 Depa rtme nt of Publi c Sa fety 071717 HC BOC Page 158 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program that the victims do suffer monetary and/or emotional loss by their actions. By requiring the juvenile to perform symbolic community service or work to pay actual monetary restitution to the victim(s), the juveniles see that their actions do indeed have consequences. Participation by the juvenile in this program is intended to deter future criminal activity. ParenUguardian is given daily and monthly updates on how their child is progressing in the program. ParenU guardian is advised of any inappropriate behavior. ParenUguardian is asked to help program staff address those inappropriate behaviors. While the purpose of this program is to primarily address negative behavior of the juvenile referred , program staff, with the help of the referring agency, may refer parenUguardian to programs that may strengthen areas that they feel they are difficient in. Areas such as job skills , parenting skill , anger management, etc ... 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon . This program is based on philosophy of restorative justice. The model of justice that focuses on crime as an act against another individual or community. Juveniles that participate in program are held accountable for their delinquent or undisciplined acts through symbolic community service or work to re compensate the victims of their criminal acts . Completion of required community service and/or restitution satisfies their debt to the victim of their crime or the community as a whole. Per CTF Tracking Data for the FY 2015/2016 , 86% of juveniles served by this program had been successfully or satisfactorily terminated . Fonn JCPC/PA 001 JC PC Program Agreeme nt Fonn s tru c tu re last revise d 12/3 1/201 2 Department of Publi c Safety 071717 HC BOC Page 159 SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (herein after referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency). DPS , the County, the JCPC and the Sponsoring Agency do mutually agree as follows : Term of Agreement This Agreement shall become effective Jul 1, 2017 and shall terminate Jun 30, 2018. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $90000 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision . Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation , allocation , and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall : 1. Disburse funds monthly to County Governments , for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume ; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance , orientation and training to the Sponsoring Agency , the County and the JCPC ; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring ; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall : 1. Comply with all laws , ordinances , codes , rules , regulations, and licensing requirements that are applicable to the conduct of its business , including those of Federal , State, and local agencies having jurisdiction and/or authority ; F onn structure last revised 12/20/2 01 3 D epartment of Pub l ic Safety 071717 HC BOC Page 160 2. Comply with all Federal and State laws relating to equal employment opportunity ; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information , data, instruments , documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement ; 4. Acknowledge that in receiving , storing , processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement ; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures ; 6. Secure local match as required, pursuant to 14B NCAC 11B.0105, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding ; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports , records , and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication ; 10. Have the capacity to use DPS electronic , internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds , maintain reports , records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency ; 12 . Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement, pursuant to N.C.G.S. § 105-164.14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports ; 13. Submit JCPC Program Agreement Revisions , Third Quarter Accounting , Final Accounting and annual detailed check ledgers to the JCPC . These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel, reports , records and other information available to DPS , th e County , the JCPC , and/or the State Auditor for oversight, monitoring and evaluation purposes ; 15. Submit any other information requested by the JCPC , County or DPS ; 16 . Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17 . Indemnifies and holds harmless DPS , the State of North Carol ina , the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement ; 18 . Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County ; 19. Comply with DPS trainings and requirements regarding the United States Department of Ju stice national standards to prevent , detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference : 148; Chapter 11 ; Subc hapter B, and in complianc e with JCPC Policy 2 : Operation s: Program Op erational Require ments Sponsoring Agency Contractor(s)/Subcontractors ~ No, subcontractors are not included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are prov iding services as des cribed in the JCPC Program Form structure las t rev ised 12/20/20 13 Department of Pu blic Safety 071717 HC BOC Page 161 Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds , and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures ; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23 . Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has , or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2 . Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §143B-801(a);143B-602;143B-851 3 . Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5. Submit any other information requested by the County or DPS ; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring Reference : 148 NCAC 118.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11 . The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non- profit organization ; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions ; Fonn stru ct ure last revised 12/20/2 0 I 3 D e partment of Public Safety 071717 HC BOC Page 162 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 11B .0108 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS ; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 148; Chapter 11 ; Subchapter B; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions , as well as the rights and duties of the parties to this Program Agreement , are governed by the laws of North Carolina . The parties , by signing this Program Agreement , agree and submit , solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose , that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina , where all matters, whether sounding in Program Agreement or tort , relating to the validity , construction, interpretation , and enforcement shall be determined . Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority , DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise , this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such Fo n n s tructure las t revised 12/20/2013 Departmen t of Public Safely 071717 HC BOC Page 163 enforcement , shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person . It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government , or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Prope.rty -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to , such property. At the termination of this Program Agreement, the Sponsoring Agency , County Government , and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 148 NCAC 118.0110; JCPC Policy 7. Fiscal Accounting and Budgeting: Audit Requirements Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit , combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities: An audit , when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities , both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles , all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program 's fiscal year. Oversight Form structure last revised I 2/20/20 I 3 Departme nt o f Public Safet y 071717 HC BOC Page 164 Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G .S . §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivis ions. Record Retention : Records shall not be destroyed , purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been reso lved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if app licable, or three years following the submission of a rev ised final Federal Financial Status Report. Also , if any litigation , claim , negotiation , audit , disallowance action, or othe r action involving this Program Agreement has been started before expiration of the five-year retention period described above , the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above , whichever is later. No Overdue Tax Debt -Not for profit organizatio ns ON LY w ill comply with this se ctio n . Fo rm must be attached to the Program A g reement upon submission. The Sponsoring Agency shall be responsible for the payment of all State , local , and Federal taxes . Consistent with N. C .G.S. § 143C-6-23 (c ), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency 's board of directors or other governing body , stating that the Sponsoring Agency does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal , State, or local level. This written statement, Ce rtific ation of No Overdue Ta x Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission . Conflict of Interest -Not for profit o r g a n izat i o ns ONL Y w i ll c o mply with th is s ection. Form must be attac h ed to the Prog ram Agreement upon subm ission . Consistent with the N.C.G .S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a cop y of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body . The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body , from the Sponsoring Agency 's disbursing of State funds and shall include actions to be taken by the Sponsoring Agenc y or the individual , or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be fi led before the County or DPS may disburse any funds . The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form OPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance . Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS , the County Government , JCPC and Spon soring Agency . Severability : In the event that a court of competent juris diction holds that a provision or requirement of this Program Fonn s tructure last rev is ed 12/20/2013 De partment of Publ ic Safety 071717 HC BOC Page 165 Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause , the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall , at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials , minus any payment or compensation previously made. Notwithstanding the foregoing provision , the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause : DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein , the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination . Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing , signed by an authorized representative of DPS , County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action , nuclear explosion , riot, strikes, civil insurrection , earthquake , hurricane, tornado , or other catastrophic natural event or act of God . Survival of Promises: All promises , requirements , terms , conditions , provisions , representations , guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein , or unless superseded by applicable Federal or State statutes of limitation. Fonn struct ure la st rev ised 12/20/20 13 Dep a rtment of Publi c Safet y END OF SECTION V-Terms of Agreement 071717 HC BOC Page 166 SECTION VI : BUDGET NARRATIVE Harnett County Juvenile Restitution/Community Service Program Item# Justification 120 Salaries for Full-time Coordinator/1 Part-time Program Assistants/ Longevity 982 120 General Services Director-supervision of program and staff 1079 180 Group Insurance 7500, Employee Clinic 300 , Dental 360 , FICA 4526 ; Reg . Retirement 3153, Sup. Retirement 892 , Unemployment 592 , Worker's Comp 2255 220 Food for juveniles while engaged in work activities 250 Gas for three program vehicles 250 Tires and maintenance for three program vehicles 260 Office supplies such as envelopes , pens , copier paper, etc ...... 290 Restitution supplies (ex. gloves , trash bags, safety vest , goggles , etc ... ) 310 Travel reimburesment for staff for hotel fees and transportation. 320 Cell phones, postage , faxes , etc .. 340 Program forms 390 Copier contract 400; Landfill Contract 3000 Restitution Bank 4000; Membership Dues 40; Uniforms 400, Training 500 ; Background Checks 100, Other 500 410 Office space and storage@367x 12 months 450 Insurance-Policy covering juveniles while participating in program activities 450 Liability Insurance TOTAL Job Title Program Assistant(52 weeks@29 Hours per week@9.6231 per hour) Program Manager supervision of program Program Coordinator TOTAL Fonn J CPC/PA 001 JCPC Program Agreement Fonn s truct ure last revised 12/3 1/2012 Depart ment of P ub lic Safety Fiscal Year FY 17-18 Expense In Kind Expense $59 ,160 $1 ,079 $19,578 $350 $3 ,000 $800 $200 $350 $500 $2 ,500 $200 $8 ,540 $4 ,402 $178 $370 $94,556 $6,651 Annual Expense Annual In Kind Wages Wages $14 ,560 $1 ,079 $44 ,600 $59 ,160 $1,079 071717 HC BOC Page 167 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 17-18 Harnett County Funding ID: 543-XXXX Sponsoring Agency : Harnett County Government Program: Harnett County Juvenile Restitution/ Community Service Program $90 ,000 DPS/JCPC Funds • This is the amount approved in your application 10% Local Match Rate Is the Local Match Rate 10%, 20 % or 30%? $4 ,556 County Cash Local Cash Local Cash $6 ,651 Local In-Kind Other Other Other Other $101 ,207 TOTAL Authorizing Official, Department of Public Safety Harnett County Harnett County $9 ,000 Required Local Match (Specify Source) (Sp ecify Source) (Sp ecify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $11 ,207 Match Provided · .· .Qate.·.·.·.·.· .......... . . . . . . . . . Th e following s ig nature certifies that this program agreem ent has been locally approved by the Board o/Coumy Com mission e;-5'.::::: ·::::::::::: ·:·-·.·.·.·.-:: Chair, County Board of Commissioners or County Finance Director The following signature certifies that this program agreement has been locally approved by the Ju venile Crime Prevention Co uncil. Program Manager Form JCPC/PA 001 JC PC Program Ag reeme nt Form struc ture last revised 12/3 1/20 12 Department of Publi c Safety . . . . .... . . . . . ... . ......... ' ......... . . . . . . . . . . . . ·.·0~1~·.·.·.·.· Date z en ffl- :11" ·mZ 071717 HC BOC Page 168 SECTION VII Program: Harnett County Juvenile Restitution/Community Service Program Fiscal Year: FY 17-18 Number of Months: 12 I . Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II . Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Main!. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. !Total Fonn JCPC/PA 00 1 JC P C Program A g r ee m ent Fonn struc ture last r evi sed I 2/3 I /20 12 Department of Public Safety Cash In Kind $78,738 $1,079 $59,160 $1 ,079 $19,578 $3,900 $800 $350 $3,000 $800 $200 $350 $11,740 $500 $2,500 $200 $8,540 $178 $4,772 $4,402 $178 $370 $94,556 $6,651 Total $79,817 $60,239 $19,578 $0 $4,700 $0 $350 $0 $0 $3,800 $200 $0 $350 $11,740 $500 $2,500 $0 $200 $0 $0 $0 $8,540 $4,950 $4 ,402 $0 $0 $548 $0 $0 $0 $0 $0 $0 $0 $101,207' 071717 HC BOC Page 169 m»JP"Z, IJ'S)North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION IA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD : FY 17-18 DPS/JCPC FUNDING# (cont only)l 543-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM:IHealthy Choices SPONSORING AGENCY: Eleventh Judicial District ReEntry, Inc. SPONSORING AGENCY 1329 N. Brightleaf Blvd. Suite A-2 PHYSICAL ADDRESS : Smithfield NC 27577 SPONSORING AGENCY PO Box 1153 MAILING ADDRESS : Smithfield NC 27577 TYPE : Non-Profit I I FEDERAL ID #156-2106268 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 18527 Healthy Choices Interpersonal Skill Building $49,500 Program Manager Name & Address (same person on signature page) Name: Danny Walton Mailing PO Box 1153 Address: Phone: (919) 989-7278 Ext:11 I Fax:1 (919) 989-8943 Contact Person (if different from program manager) Name: Danny Walton Mailing PO Box 1153 Address: Phone: (919) 989-7278 Ext:11 I Fax : I (919) 989-8943 Program Fiscal Officer (cannot be oroaram manaaerl Name: Dot Ehlers Mailing PO Box 1153 Address: Phone: (919) 989-7278 Ext:1 1 Fonn JCPC/PA 001 JCPC Program Agreement F onn struc t ure last revised 12/3 1/2012 Department of Public Safety I Fax:1 (919) 989-8943 Total cost of components: $49,500 Title: Program Director City: Smithfield Zip: 27577 I E-mail: I Reentrycp@gmail.com Title: Program Director City: Smithfield i Zip:127577 I E-mail:I Reentrycp@gmail.com Title: Executive Di rector City: Smithfield Zip: 27577 I E-mail: I Reentrycp@gmail.com 071717 HC BOC Page 170 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 18527 NAME OF COMPONENT: Healthy Choices BRIEF DESCRIPTION: Provides parenting and family skills programming that teaches interpersonal skills to youth and their parents(s). Strengthening the Family is an evidence based curriculum we will improve family relations , increase parenting skills , improve youth behavior, increase youths , social competencies and reduce substance abuse . Fonn JCPC/PA 00 1 J CPC Program Agreement Fonn structure las t revised 12/31/2012 Depart ment of Public Safety 071717 HC BOC Page 171 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics jPROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: Healthy Choices Component ID # 18527 What is this component's maximum client capacity at any given time? 25 Frequency of client contact per month: 11 Anticipated Average Length of 120 Days Stay: Total Component Cost: $49 ,5001 .;. by Estimated # to be served during funding period: 25 Estimated Average Cost Per Youth : $1 ,980 Appl ies to 19 continuation programs only. 0 0 Form JC PC/PA 001 JC PC Program Agreement Form structure las t re v i sed O 1/09/20 12 Department of Public Safety Actual number of youth admitted FY 15-16: 19 Number of admissions Juvenile Justice Referred 100% of total admissions Number of admissions Law Enforcement Referred 0% of total admissions Number of admissions District Court Referred 0% of total admissions 071717 HC BOC Page 172 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Healthy Choices 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Harnett County JCPC identified the following concerns for our youth and their families. There is an elevated percentage of parents with marginal parenting skills who provide inadequate suppervision ; there is an elevated percentage of parents/custodians and siblings with a criminal history ; and there is an elevated youth reported family discord . HC will provide parenting , family skills building , and interpersonal skills. Many of the families of the at-risk youth we serve lack communciation skills , parent and child bonds , and the ability to settle family conflicts. Parents lack the knowledge and skills to manage thier youth's behavior, utilize effective discipline , manage stress and often abuse drugs. These parents do no recognize the effect of their behavior on their children . These deficits often lead to youth non-complaince, poor grades, the lack of attachtment to school, agressive behavior and depression . These youth also have poor communtication skills , a lack of coping skills for handing anger and substance abuse problems. Utilizing the Strenthening the Family model , we will build on the family protective factors that promote a positive family climate. The program promotes family bonding by opening each session with family meals. In a parent only sessions parental monitoring , supervision , discipline and child rearing are discussed . The youth only sessions will address managing anger, improving communciations skills, school success and substance abuse. Family communication of values and expectations will be addressed during the family portion of the program. 2. Target Population : Describe the target population, including age, and the steps taken to insure that the target population is served. Healthy Choices provides services to any at-risk youth ages 12 to 17 and theirfamilies in an effort to build strong healthy families . We will serve youth with the following risk factors : skill deficits; low self-esteem ; behavior problems; pro-drug attitudes; lack of academic motivation; psychological distubances; lack of peer refusal skills ; and who reject pro-social values. These are considered the most at-risk youth . Youth and families will be identified by the Courts , schools , social services and parents. There will be continuous contact with the Courts , schools, family , and mental health programs to ensure the target population is served . 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The goal is to nuture family relatio_nships and increase adaptive functioning skills for family and youth. We will focus on building family bonds , increasing parenting skills, improving child behavior, and teaching youth skills for communicating , coping with anger and recognizing feelings .. Each fam ily will be assessed with regard to strengths , protectative factors and deficits. lndividuallized plans for each family will be developed . We will support and build strong families which decreases the youth's likelihood to associate and be influenced by negative peers and participate in criminal behavior. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, dis ruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 85% Clients will demonstrate improvement in targeted skills identified in the individual service plan. Fonn JCPC/PA 00 1 JCPC Program Agreement Fonn s truc ture la st revised 12/3 1/20 12 D epartme nt of Publ ic Safety 071717 HC BOC Page 173 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Healthy Choices 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 85% Clients will successfully or satisfactorily complete services as intended by the program design/service plan . 85% Clients will have no new adjudications for a complaint with an offense date after the admission date. 85% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 85% Clients will have no new complaints with an offense date after the admission date. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Based on highlights of the FY 2014-15 risk assessment data for Harnett County , we will address family domain risk factors . These factors are an elevated percentage of adjudicated youth parents who lack parenting and supervision skills , elevated percentage of parents/custodians and sublings with a criminal history and an elevated percentage of youth who report family discord. We will utilize the evidence based Strenthening the Family curriculm to improve family relations , increase parenting skills, improve youth 's behavior, increase youth's social competencies and reduce or prevent drug abuse. Fonn JCPC/P A 00 I J CPC Program Agreement Fonn structure last revised 12/31/2012 Department of Public Safety 071717 HC BOC Page 174 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Healthy Choices 1. Location: List physical address(es) and describe where program services are delivered. ReEntry office located at 111 E. Ivey Street, Lillington , NC . We will also begin services in Star Academy using TND model . 2 . Operation: Describe the daily/weekly schedule of program operation. We are operating Healthy Choices familiy sessions on Monday nights 6 to 8:30pm. These are 14 week sessions lasting 2/12 hours and include youth and their families. Case managment with youth and parents will be conducted monthly and school visits completed. We will be working during the school hours at Star Academy 3. Staff Positions : Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 1 FTE Case Manager Qualifications: BA in Social Work or human service field , 2 years experience with youth , or a combination of education & experience, and a desire to implement a strength based model. Responsibilities : Case Manager oversee caseload and will conduct intakes, advise family of program schedule , conduct case management sessions, and act as liasion between NCDPS-DACJJ , Juvenile Court, DSS , Mental Health , schools , and other referring agencies. Lead sessiions utilizing the Strengthening the Family curriculm. Group facilitators lead family groups, parent only groups and youth only groups . Case manager will be present in Juvenile Court to schedule intake appointment for each family . 2 Professional Services Contracted Group Facilitators Qualifications : BA in Social Work or human service field , 2 years experience with youth , or a combination of education & experience , and a desire to implement a strength based model. Responsibilities : Lead sessions utilizing the Strengthening the Family curriculum. Group fac ilitators lead family groups, parent only groups and youth only groups . 1 Professional Services Contracted RELIEF Group Facilitators Qualifications : BA in Social Work or human service field , 2 years experience with youth , or a combination of education & experience , and a desire to implement a strength based model. Responsibilities: On an as needed basis when the assigned facilitator is out ONLY. He will lead sessions utilizing the Strengthening the Family curriculum. Group facilitators lead family groups , parent only groups and youth only groups. 1 Professional Services Contracted Quality Assurance Manager Qualifications : BA in Social Work or human service field , 2 years experience with youth , or a combination of education & experience, and a desire to implement a strength based model. Responsibilities : Program Development, Audit client records to keeping in compliance with NC DPS JCPC Policy Standards; Monitoring Program compliance to the keep fidelity of the SF model and NCDPS JCPC Policy. 1 Director of Client Services (in-kind) Responsibilities : Manages the day to day operations of the program and supervises the Case Manager, and facilitator positions. Form JC P C/P A 00 I JCPC Program Agreement Form structu re last revised 12/3 1/20 12 D e partment of Publi c Safety 071717 HC BOC Page 175 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Healthy Choices NOTE: All program staff attend monthly treatment team meetings and receive guidance from the psychologist with regard to specific concerns and stratergies. 4. Service Type SPEP: Describe implementation to include: Primary Service: Social Skills Training ; Secondary Service : None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. At-risk youth are targeted through presentations to school social workers, mental health , DSS, Juvenile Court, and our collaboration with other community agencies. The Case Manager will conduct a staffing with the referring agency and a comprehensive psycho-social intake with the family and client in order to obtain a thorough family history. Based on the referral, assessments , and psycho-social history families will be assigned to groups. During the intitial group session , we review program outline, goals, and group rules . All releases will be signed during the intake process. Initial contact with families is made within 10 days of the referral. 6. Termination Process : Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Youth will be successfully terminated after completing 14 family sessions, case management an exit interview and graduation. A youth will be satisfactory terminated after completing at least 12 sessions and an exit interview. A youth will be unsuccessfully terminated for failure to attend or disruptive behavior. The case manager and Director of Client Services will review cases for status updates and termination results . Youth at Star Academy will be evaluated by there teachers and will successfully complete the program after completing 12 sessions How is the referring agency involved with the termination process? Monthly staffings are conducted with juvenile court counselors to monitor program compliance. Referring agency may participate in all family review meetings to address concerns. Juvenile court counselors may refer cases back to court for non-compliance. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Case Manager is present in juvenile court each week to schedule an intake appt. for each family. A referral form is completed from the referring agency. The Case Manager will make initial contact with families , conduct intake & CM sessions , & schedule school visits as needed. The CM maintains ongoing contact with the Juvenile Court Counselor for each youth, with additional contacts as needed for critical cases. Each month , the CM and/or supervisor meet with Juvenile Court Counselors to staff cases regarding attendance, participation, successes , or concerns. Monthly progress reports are submitted to Juvenile Court or other referring agencies & client tracking is updated. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The family and youth will participate together is 14 group sessions. Each session begins with a family meal. These sessions will focus on building family bonds through family meetings, increased parent/youth time, and effective Form J CPC/P A 00 I J CP C Program Agreement Fonn structure l ast revi sed 12/3 1/201 2 Department of P ublic Safet y 071717 HC BOC Page 176 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Healthy Choices communcation skills. There will break out groups for parents and youth only and then the families come together to work as families . Parents will learn the need to provide supervision , effective discipline techniques while recognizing the the need for positive interactions. Youth will increase coping skills for anger, increase their ability to identify feelings , increase peer refusal skills and increase their knowledge of substance abuse. 9 . Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. We will utilize the Strengthening Families Progam an evidence based model. This program addresses deliquent behavior by building on the family bonds, conducting family meetings , teaching parenting skills and increasing the youth's social competencies . We will also utilize the TND and evidence based model at Star Academy. Fo nn JCP C/P A 00 I J CPC Program Agreeme nt Fo nn structure last rev ised 12 /3 1/20 12 Depa rtm ent o f P ub lic Safet y 071717 HC BOC Page 177 SECTIONV Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS}, and Harnett County , (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Eleventh Judicial District ReEntry, Inc. (hereinafter referred to as the Sponsoring Agency). DPS , the County , the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul 1, 2017 and shall terminate Jun 30, 2018. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $45000 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision . Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation , allocation , and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall : 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC ) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures ; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume ; 4 . Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors ; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC ; 6 . Monitor Sponsoring Agency 's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall : 1. Comply with all laws, ordinances , codes , rules , regulations, and licensing requirements that are applicable to the F onn structure last re vised 12 /20/20 13 Departme nt of P ublic Safety 071717 HC BOC Page 178 conduct of its business, including those of Federal , State , and local agencies having jurisdiction and/or authority ; 2. Comply with all Federal and State laws relating to equal employment opportunity ; 3. Keep as confidential and not divulge or make available to an y individual or organization without the prior written approval of the DPS any information, data, instruments , documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving , storing , processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6 . Secure local match as required , pursuant to 14B NCAC 11B.0105 , for the approved JCPC funds ; 7. Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding ; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports , records , and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic , internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds , maintain reports , records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency ; 12 . Receive from the North Carolina Division of Re venue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement, pursuant to N.C.G.S. §105-164.14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports ; 13. Submit JCPC Program Agreement Revisions , Third Quarter Accounting , Final Accounting and annual detailed check ledgers to the JCPC . These reports must be in accordance with the submission process as o utlined in the JCPC Poli cy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel, reports , records and other information available to DPS , the County , the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes ; 15. Submit any other information requested by the JCPC , County or DPS ; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS , the State of North Carolina, the County and any of their officers , agents and employees , from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standa rds to p revent, detect, and respond to prison rape under the Prison Rape El imination Act (PREA); Reference: 148; Chapter 11 ; SubchapterB, and in compliance with JCPC Policy 2: Operations: Progra m Operational R equirements Sponsoring Agency Contractor(s)/Subcontractors ~ Yes , subcontractors are included in the JCPC Program Agreement budget. Form structure last revised 12/20/2013 Department of Public Safety 071717 HC BOC Page 179 If yes , the following only applies when subcontractors are providing services as described in the JCPC Program Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information . 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds , and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures ; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement ; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shail be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has, or shall secure at its own expense , all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §143B-801(a);143B-602;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4 . Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS ; 5. Submit any other information requested by the County or DPS; and 6 . Monitor the Sponsoring Agency 's currently funded JCPC program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring Reference: 148 NCAC 118.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed , and either a public agency or a 501 (c) 3 private non- profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement Form struc ture las t rev ised 12/20/201 3 De p artment of P ublic Safety 071717 HC BOC Page 180 revisions ; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 14B NCAC 116.0108 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 148; Chapter 11; Subchapter B; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions , as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties , by signing this Program Agreement, agree and submit , solely for matters concerning this Program Agreement , to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum , shall be Wake County, North Carolina , where all matters , whether sounding in Program Agreement or tort , relating to the validity , construction , interpretation , and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise , this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the Form s tructure last revised 12 /20/201 3 D epartment of Publi c Safety 071717 HC BOC Page 181 enforcement of the terms and conditions of this Program Agreement . and all rights of action relating to such enforcement , shall be strictly reserved to DPS , the County Government, and the Sponsoring Agency. Nothing contained in this document shall g ive or allow any claim or right of action whatsoever by any other third person . It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government , or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS . The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables . Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it fo r use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to , such property. At the termination of this Program Agreement, the Sponsoring Agency , County Government, and JCPC shall follow the guidelines for disposition of property set forth in Admin istrative Code and JCPC policy . Reference: 148 NCAC 118.0110; JCPC Policy 7. Fiscal Accounting and Budgeting: Audit Requirements Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agen cy must be refunded / reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C .G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations . This audit , combined with the audit of financial accounts , shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities : An audit , when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non -governmental entities, both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum , the required report shall include the financial statements prepared in accordance with generally accepted accounting principles , all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS , and to other recipients as appropriate within nine (9) months after the end of your program 's fiscal year. Oversight Form structure last revised 12/20/20 13 Department of Publi c Safety 071717 HC BOC Page 182 Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64 .7. Additionally, as the State funding authority , DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed , purged or disposed of without the express written consent of DPS . State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicable , or three years following the submission of a revised final Federal Financial Status Report. Also , if any litigation , claim , negotiation , audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above , the records must be retained until completion of the action and resolution of all issues which arise from it , or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State, local , and Federal taxes. Consistent with N. C.G.S . § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body , stating that the Sponsoring Agency does not have any overdue tax debts, as defined by N.C.G.S . 105-243.1 , at the Federal , State, or local level. This written statement , Certification of No Overdue Ta x Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY will c omply with this section. Form mus t be attached to the Program Agreement upon submission. Consistent with the N.C.G .S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body , from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds . The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission . Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS , the County Government, JCPC and Sponsoring Agency. Severability : In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Fom1 structure last revised 12/20/201 3 Depan me nt of Public Sa fety 071717 HC BOC Page 183 Agreement violates any applicab le law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause , the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials , minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If th is Program Agreement is terminated by DPS as provided herein , the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing , signed by an authorized representative of DPS , County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action , nuclear explosion, r iot , strikes , civil insurrection , earthquake, hurricane, tornado , or other catastrophic natural event or act of God . Survival of Promises: All promises , requirements , terms , conditions , provisions , representations , guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein , or unless superseded by applicable Federal or State statutes of limitation. Fonn s tructure last revised 12/20/20 13 D epa rtment o f Pub lic Safety END OF SECTION V -Terms of Agreement 071717 HC BOC Page 184 SECTION VI: BUDGET NARRATIVE Healthy Choices Item# Justification 120 1-Full Time Case Manager ($3 ,060/m x 12 months) 120 FICA expenses for Case Manager ($36,720 salary employee x 7.65%) 120 Masters level quality assurance administrator $20/hr 163.5 hrs a year $3271 120 Director Clinical Services provided as in-kind contribution for clinical oversignt from sponsoring agency ($20/hr x101 .1/hours) 120 2 group leaders 1100/hrs. each @ $20/hr. $2200 220 Meals before each group $50 for 42 sessions $2100 and $ 500 Graduation Expenses, supplies & materials for one (1) graduation event TOTAL Job Title Program oversight provided by Director of Clinical Services ($20/hr x 101 .1/ hours) 1-Full Time Case Manager completes intakes, atends court, attends JCC staffings, manages famalies attendance ($3,060/m x 12 months) Masters level quality assurance adminiistrator oversees program fidelity and staff training Case manager FICA $2809 Group Leaders Leaders weekly groups for youth and parents TOTAL Form J CPC/PA 001 JCP C Program Agreement Form stru ct ure last revised 12/3 1/20 12 D epartment of Public Safety Fiscal Year FY 17-18 Expense In Kind Expense $36,720 $2,809 $3 ,271 $2 ,062 $2 ,200 $2,438 $45,000 $4,500 Annual Expense Annual In Kind Wages Wages $2 ,062 $36,720 $3 ,271 $2 ,809 $2 ,200 $45,000 $2,062 071717 HC BOC Page 185 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 17-18 Harnett County Funding ID: 543-XXXX Sponsoring Agency: Eleventh Judicial District ReEntry, Inc. Program: Healthy Choices $45,000 DPS/JCPC Funds * This is the amount approved in your application 10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? $0 County Cash n/a (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) $4 ,500 Local In-Kind ReEntry (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $49,500 TOTAL $4 ,500 $4 ,500 Required Local Match Match Provided Authorizing Official , Department of Public Safety : . ·.·.·Date ·.· .... . . . . . . . . . The following s ignature certifies that this program agreeme nt has been locally approved by th e Board of County Co nunissio~~/:::::: '.: '.::::: Z Cl) ···<· ... ·,: .... --: . ~-.. I ..... -: :a .:) ___________________________ .,.;.: :~: :-=: : .... :-.... : :_: :_: :_: :_::.;...: ..,...111 z oa·t~······ Chair, County Board of Commissioners or County Finance Director Th e following signature certifies that th is program agreeme/11 has been locally approved by th e Juve nile Crime Prevention Co uncil. e Crime Prevention Council Program Manager Fonn JC PC/P A 00 I JC PC Program Agreement Fonn struc ture last revised 12/3 1/2012 Departme nt of Public Safet y Date 071717 HC BOC Page 186 SECTION VII Program: Healthy Choices Fiscal Year: FY 17-18 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II. Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Main!. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 5 10 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. lrotal Form JCPC/P A 00 I JCPC Program Agreement Form structure last revised 12/3 1/2012 Department of Public Safety Cash $45,000 $45,000 $45,000 Number of Months : 12 In Kind Total $2,062 $47,062 $2,062 $47 ,062 $0 $0 $2,438 $2,438 $0 $2 ,438 $2,438 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,500 $49,5001 071717 HC BOC Page 187 JCPC Program -Program Application SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 17-18 DPS/JCPC FUNDING# (cont only), 543-X XXX COUNTY: Harnett AREA: Central Area Multi-County : No Multi-Components No NAME OF PROGRAM:r Psychological Services SPONSORING AGENCY : Eleventh Judicial District ReEntry , Inc. SPONSORING AGENCY 1329 N. Brightleaf Blvd . PHYSICAL ADDRESS: Smithfield NC SPONSORING AGENCY PO Box 1153 MAILING ADDRESS: Smithfield NC TYPE : Non-Profit I COMPONENT ID # NAME OF PROGRAM COMPONENT 18529 Psychol ogical Ev aluations & Sexual Offender Assessments Evaluat ions Program Manager Name & Address (sam e person on signature page) Name: Danny Walton Mailing PO Box 11 53 Address : Phone: (9 19) 989-7278 I Fax:1 Contact Person (if different from program manager) Name: Roy Haddock Mailing PO Box 11 53 Address : Phone: (9 1 0) 624-3094 I Fax:1 Program Fiscal Officer (cannot be o roaram manaaer/ Name: Dot Ehlers Mailing PO Box 11 53 Address : Phone: (919) 989-7278 T Fonn JCPC/PA 004 JC PC P rogra m Application Fann s truct ure las t r evised 12 /3 1/20 12 D epartment of Publi c S afety Fax :1 Suite A-2 27577 27577 I FEDERAL ID #156-2 1 06268 PROGRAM TYPE TOTAL COST OF EACH COMPONENT $4 ,400 Total cost of components: $4,400 Title: City: Smithfield Zip: 27577 I E-mail:! reent rycp@aol.com Title: City: Smithfield I Zip : 27577 I E-mail : I royhaddock@hot mail.com Title: City : Smithfield Zip:,27577 I E-mail: J reentrycp@aol.c o m 071717 HC BOC Page 188 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 18529 NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations BRIEF DESCRIPTION: Clinical Evaluations and Assessments including Psychological Evaluations to help court counselors and judges recommend the most appropriate consequences and treatment for court involved youth . Fonn JCPC/PA 004 JC PC Program Application Fonn s truct ure last revised 12/31 /20 12 Departmen t of Public Safety 071717 HC BOC Page 189 SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: Psychological Evaluations & Sexual Offender Evaluations Component ID# 18529 What is this component's maximum client capacity at any given time? 10 Frequency of client contact per month: 1 Anticipated Average Length of 1 Days Stay: Total Component Cost: $4,4001 + by Estimated # to be served during funding period: 10 Estimated Average Cost Per Youth: $440 Applies to continuation 11 programs only. 0 Form JC PC/PA 004 JC PC Program Application Form structure l ast revised O I /09/201 2 Department of Public Safety Actual number of youth admitted last fiscal year: 11 number of admissions Juvenile Court referred 100% of total admissions number of admissions Law Enforcement referred 0% of total admissions 071717 HC BOC Page 190 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations 1. Statement of the Problem : In concise terminology, describe how the program will address continuum need(s) in the county. In FY 12-13 , according Court Services data 63 juveniles intakes were placed on a diversion contracUplan Of 715 juvenile complaints that were received in Harnett County by class in FY 12-13, 469 were class 1-3 misdemeanors; 183 were class F Felonies-I and A 1 misdemeanors ; 33 were Status Offenders ; and 30 were class A-E Felonies. Of those 715 juvenile complaints , 76% were males and 24% were females . There continues to be a gap in the Service Continuum for the need for psychological services and/or Sex Offender Evaluatiohns for court involved youth . Often times , there is a waiting list for Psychological Evaluations which results in a gap in services . At this time those services are sought from the local mental health unit. Secondly, there is also a need for sex offender evaluations although there is not a large population of adjudicated youth according to the data in the county. However, it is a needed service in the event that the population increase or there is a need to the service. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Juveniles between the ages of six (6) and 17 years ofage that present some behavioral or emotional concerns , which warrant further diagnosis and clarification , juveniles between the ages of six (6) and 17 , or otherwise under jurisdiction of and referred by juvenile court, including but not limited to , Interstate Compact juveniles. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The Psychological Evaluations and /or Sex Offender Evaluations contracted serves are to help court counselors and judges recommend the most appropriate consequences and treatment for court involved youth in a timely manner. To provide psychological evaluations to Court Counselors within 14 days of the referral and to prov ide Sex Offender Evaluations /a written report to the referring Court Counselor within 60 days, with detailed recommendations and risk level for re-offending . 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors . Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Assessments will result from a diversion plan or condition of the court. 100% Assessments will be completed within the timeframe permitted by JCPC policy . 100% Assessments will include treatment recommendations. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and N eeds of adjudicated juveniles listed in the local JCPC Request for Proposal. Based on highlights of the FY 11-12 and 12-13 Risk Assessment data for Harnett County. the elevated Risk Assessment are as follows : 77% of youth that entered DACJJ are overall Low Risk of reoffending in the juvenile justice system ; youth are age 12 or older when the 1st delinquent offense is alleged in a complaint; 62% of youth have serious school behavior problems, ; and 62.5% of youth that entered DACJJ lack pro-social peers and/or regularly and/ or sometimes associate with negative/delinquent peers. Form JCPC/PA 004 JC PC Program Application Fonn structure la st rev is ed 12/31 /20 12 Department of Publi c Safety 071717 HC BOC Page 191 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Psychologica l Evaluations & Sexual Offender Evaluations Based on highlights of the FY 11-12 and 12-13 Needs Assessment data for Harnett County , the elevated Needs Assessments are as follows : 63% of youth have overall Low Needs Levels ; 57 .5 % of youth sometimes and/or regularly associates with delinquent peers and/or rejected by positive peers ; 54 .5% of youth have serious behavior problems in school which is a result of poor school attendance and chronic suspensions from school ; 60.5 % of youth reported having mental health needs are currently being addressed and need further mental health assessing ; youth reported domestic discord in their home and youth Family Supervision Skills are marginal. Psychological evaluations will help determine the type and nature of psychological services that the youth might need and help expedite referral for the proper services. Form JC PC/PA 004 JCP C Program App li cation Form structure last rev ised 12 /3 1/2012 Department of Public Sa fety 071717 HC BOC Page 192 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations 1. Location : List physical address(es) and describe where program services are delivered. Services will be provided at 22 West Front Street ,Lillington NC-DJJ Office upon scheduling and request. 2. Operation: Describe the daily/weekly schedule of program operation. The hours of operations are Monday-Friday as appointments are scheduled based on the referral from the Court Counselor's Office. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. (1) Contract Position to perform and completed an estimated 10 Psychological Evaluations and/or Sex Offender Evaluations @ $400. Qualifications : Masters degree in clinical psychology with over twenty five years of clinical experience. Responsibilities: Provide assessment to assist Judges and/or court counselors with determining treatment and/or needed services. (1) Program Manager (In-Kind contribution) Qualifications: Bachelors degree with 2 years experience working with juveniles, program supervision , court experience Responsibilities: Provide administrative duties by scheduling intake appointments and conducting Intake with the juvenile and parenUguardian . Duties also includes completing reports in NCALLIES, participating in site visits for program monitoring and reporting progress monthly to Juvenile Court Counselors and to JCPC board members and maintaining client records in NCALLIES . 4. Service Type SPEP: Describe implementation to include: This program is a STRUCTURE ONLY. 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible fo r making decisions about admissions and reasons why a referral may not be accepted. Referral Process: Initial contact with the referred juvenile will be made within 10 days of the referral. Written referrrals may be delivered in person, faxed or mailed to the psychologist. Screening Process : Court Counselors screen and set appointments for an assessment after being court ordered . Admission Process: The Psychologist will respond to the referring agency regarding their admission decision within 15 days of the referral. Court Counselors arrange for the youths to appear at the designated time. For Sex Offender Evaluation the Court Counselors will submit the referral form to include police reports , victim statements.and other app licable documents. Client tracking data is entered within 7 days of the admission decision. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination. satisfactory termination, unsuccessful completion and non-compliant termination. The Contrator for these services makes termination decisions. Fonn JCPC/PA 004 JCPC Program Applicat ion Fonn structure last re v is ed 12 /3 1/2012 Department of Public Safety 071717 HC BOC Page 193 SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations Termination Process : The Psychologist will notify the parent(s)/legal guardian(s), Court Services, if applicable, if the assessment has been completed or not. A termination summary will be documented within 10 business days and submitted to the parent(s) and referring agency. Successful Completion : Indicates a high level of juvenile participation in program activities and the evaluation/ assessment is completed. Satisfactory Completion : Indicates an acceptable level of juvenile participation and the evaluation/assessment is completed. Unsuccessful Completion: Failure to cooperate with the evaluation/assessment and the evaluation/assessment could not be completed. Non-Compliance: Unexcused absences or refusing to participate . How is the referring agency involved with the termination process? The refe rring agency will be contacted prior to termination of client from services via telephone and/or email. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. Court Counselors will be consulted before testing and informed of the results of the testing. 8. Intervention/Treatment: Describe specifica lly what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The youth and family will be involved in a va riety of testing and/or referral for counse ling depending upon the identified needs. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Psychological assessments are completed under the rules that govern the North Carolina Psychology Board. Forni JCPC/PA 004 J CP C Program Ap pli cation Forni s tru ct ure la s t revised 12/3 1/2 01 2 Department of Public Safety 071717 HC BOC Page 194 SECTION V Terms of Agreement This section of the JCPC Program Application will ONLY be completed if approved for funding and will be included in the required JCPC Program Agreement document for completion . This Agreement is entered into by and between Department of Public Safety , (hereinafter referred to as the DPS), and County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and (hereinafter referred to as the Sponsoring Agency). The DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows : Term of Agreement This Agreement shall become effective and shall terminate Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount$ for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision . Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation , allocation, and availability of funds for this purpose to the DPS . Responsibilities of the Parties DPS shall : 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency , from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures: 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4 . Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5 . Provide technical assistance, orientation and training to the Sponsoring Agency , the County and the JCPC; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 3. Operations: Program Oversight and Monitoring ; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. Fo nn s tru ct ure las t revised 12/20/201 3 D epartment o f Pu b lic Safet y 071717 HC BOC Page 195 The Sponsoring Agency shall : 1. Compl y with all laws , ordinances, codes, rules , regulations , and licensing requirements that are applicable to the conduct of its business, including those of Federal, State , and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information , data , instruments , documents , studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving , storing , processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juven ile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required , pursuant to 14B NCAC 11B.0105 , for the approved JCPC funds; 7 . Create and adopt individualized guidelines specific to the funded program , while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding ; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds ; 9. Maintain reports , records , and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication ; 10. Have the capacity to use DPS electronic , internet-based system for tracking clients served ; 11 . Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds , maintain reports , records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency ; 12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement , pursuant to N.C.G .S. §105-164.14(c); and e xclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports; 13. Submit JCPC Program Agreement Revisions , T hird Quarter Accounting , Final Accounting and annual detailed check ledgers to the JCPC . These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS ; 14. Make personnel , reports , records and other information available to DPS , the County , the JCPC , and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC, County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement ; 17 . Indemnifies and holds harmless DPS , the State of North Carolina , the County and any of their officers, agents and employees , from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement ; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County ; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination A ct (PREA); Reference: 148; Chapte r 11; SubchapterB, and in complian c e with JCPC Policy 2: Operation s : Program Operational R equirem ents Sponsoring Agency Contractor(s)/Subcontractors F onn struct ure last revised 12/20/20 13 Depart ment of Public Safety 071717 HC BOC Page 196 0 Yes, subcontractors are included in the JCPC Program Agreement budget. No, subcontractors are not included in the JCPC Program Agreement budget. If yes , the following only applies when subcontractors are providing services as described in the JCPC Program Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21 . Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditur~ of State funds , and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23 . Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has , or shall secure at its own expense , all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with , DPS ; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2 . Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code ; N.C .G .S . §143B-801(a);143B-602 ;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5 . Submit any other information requested by the County or DPS; and 6 . Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 3 . Operations: Program Oversight and Monitoring Reference : 148 NCAC 118.0202 and JCPC Policy 1, 7, 8, 9, 10, and 11 . The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed , and either a public agency or a 501 (c) 3 private non- Form st ructure last rev ised 12/20/201 3 Department of Public Safe t y 071717 HC BOC Page 197 profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions ; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with 148 NCAC 118.0108 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS ; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 148; Chapter 11 ; Subchapter B; JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement , are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement , to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose , that the exclusive venue for any legal proceedings shall be Wake County, North Carolina . The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort , relating to the validity, construction, interpretation , and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency 's right to receive payment hereunder shall be permitted . However, upon w ritten request approved by the issuing purchasing authority, DPS may : (a) Forward the Sponsoring Agency 's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee o n the Sponsoring Agency's payment check(s). In no event shall such approval and acti o n obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations . Fonn strncture la st revised 12/20/20 13 Department of Public Safety 071717 HC BOC Page 198 Beneficiaries : Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS , the County Government, and the Sponsoring Agency . Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person . It is the express intention of DPS and County Government that any such person or entity , other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to , such property. At the termination of this Program Agreement, the Sponsoring Agency , County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 148 NCAC 118.0110; JCPC Policy 7. Fiscal Accounting and Budgeting: Audit Requirements Disbursements and Internal Controls Reversion of Unexpended Funds An y remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded / reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G .S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit , combined with the audit of financial accounts, shall be deemed to be the single audit desc ribed by the "Federal Single Audit Act of 1984". Audit Requirement -Non-Governmental Entities: An audit , when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of 0MB Circular A-133. At a minimum , the required report shall include the financial statements prepared in accordance with generally accepted accounting principles , all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS , and to other recipients as appropriate Within nine (9) months after the end of your program's fiscal year. Form s tructure las t revised 12/20/2013 Depart ment o f Public Safety 071717 HC BOC Page 199 Oversight Access to Persons and Records : The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C .G .S. §147-64.7. Additionally , as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed , purged or disposed of without the express written consent of DPS . State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved , whichever is longer. If the Program Agreement is subject to Federal policy and regulations , record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report , if applicable , or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation , claim, negotiation , audit, disallowance action , or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section . Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State, local , and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body , stating that the Sponsoring Agency does not have any overdue tax debts , as defined by N .C.G.S. 105-243.1 , at the Federal , State , or local level. This written statement , Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission . Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body , from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission . Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS , the County Government, JCPC and Sponsoring Agency. Fonn stru ct ure last rev ised 12/20/20 13 Departm ent of Public Safety 071717 HC BOC Page 200 Severability: In the event that a court of competent jurisdiction holds that a provision o r requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause , the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS , become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials , minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement , and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS , the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein , the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing , signed by an authorized representative of DPS , County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action , nuclear explosion , riot, strikes , civil insurrection , earthquake, hurricane, tornado , or other catastrophic natural event or act of God. Survival of Promises: All promises , requirements , terms , conditions , provisions , representations , guarantees , and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein , or unless superseded by applicable Federal or State statutes of limitation. Fom1 structure last revis ed 12/20/201 3 Department of Pu blic Safety END OF SECTION V -Terms of Agreement 071717 HC BOC Page 201 SECTION VI: BUDGET NARRATIVE Psychological Services Item# Justification 120 Administrative Duties by Prog ram Manager ($40/day x 10 days or $20/hr x 20hrs) 190 Professional Contract for services @ $400 x 10 youth for Sex Offender Evaluations and/or Psychological Assessments TOTAL Job Title Program Manager to over see administrative duties , reports , filing , s ite visits , etc. Administrative Duties by Program Manager ($40/day x 10 days or $20/hr x 20hrs) TOTAL Fonn JC PC /PA 004 J CPC Program Applicat ion Fonn structure last revised 12/31 /2012 Department of Public Safety Fiscal Year FY 17-18 Expense In Kind Expense $400 $4 ,000 $4,000 $400 Annual Expense Annual In Kind Wages Wages $400 $400 071717 HC BOC Page 202 SECTION VII Program: Psychological Services Fiscal Year: FY 17-18 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II. Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Educat ion & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Process ing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Maint. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educa ti onal Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings , Structure & lmprov. lrotal Fonn JCPC/PA 004 JCPC Program Application Fonn structure l ast rev i sed 12 /31 /2012 D epartment of Public Safety Cash $4,000 $4,000 $4,000 Number of Months: 12 In Kind Total $400 $4,400 $400 $400 $0 $4,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $400 $4,4001 071717 HC BOC Page 203 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 17-18 Harnett County Funding ID: 543-XXXX Sponsoring Agency: Eleventh Judicial District ReEntry, Inc. Program: Psychological Services $4 ,000 DPS/JCPC Funds • This is the amount of your request on your application 10% Local Match Rate County Cash Local Cash Local Cash Is the Local Match Rate 10%, 20% or 30%? $400 $4,400 Local In-Kind Other Other Other Other TOTAL ReEntry , Inc. $400 Required Local Match (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $400 Match Provided We, th e undersigned , have reviewed thi s J C PC Program Application lo be presented lo th e Juvenile C rim e Prevention Council of this County in accordance with the procedures established by the local Juvenil e Crime Prevention Council. Agencie s seeking fundin g must b e able to m eet the applicable requirements of the North Carolina Gene ral Statutes, Adminis trati ve Code, a nd th e Di vision of Adult Correc tion and Juvenile Justice. We understand and acknowledge that the approval process is fir st with the Ju venile C r ime Prevention Coun cil, second with the County Board of Commiss ioners, and the final authority w ith the Department of Public Safety, Di visi on of Adult Correction and Juvenile Jus ti ce. All parties understand that th e a vailability of fund s is contingent upon the appropriation of those fund s by th e Ge neral A sserul1L)"' ~f~h~'S(~e:Oi. North Carolina. · : · : · : · : · : · : · : · : • '. · ·.·.-·.··.·.·.·.·.· Chair, County Board of Commissioners or County Finance Director Danny Walton Program Manager Fonn J CP C/PA 004 JC PC Program Application Fonn structure la s t revi sed 12 /3 1/201 2 De partment of Public Safety . . . . . ... ,. .. . . I I ... · . . . . .... . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . · .· .· ···o ate··-·.· 3/24/17 Date 071717 HC BOC Page 204 Juvenile Crime Prevention Council Certification (cont'd) STANDARD #5-Public Awareness A Does the JCPC communicate the availability of funds to all public and private non- profit agencies which serve children or their families and to other interested community members? ([gl RFP, distribution list, and article attached) B. Does the JCPC complete an annual needs assessment and make that information available to agencies which serve children or their families, and to interested community members? STANDARD #6-No Overdue Tax Debt A As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as defined by N.C.G.S. §105-243.1, at the Federal, State, or local level? Briefly outline the plan for correcting any areas of standards non-compliance. Yes Yes Yes Having complied with the Standards as documented herein, the Juvenile Crime Prevention Council may use up to $15,500 of its annual Juvenile Crime Prevention fund allocation to cover administrative and related costs of the council. Form JCPC/ OP 002 (b) JCPC Certification Budget Pages detailing the expenditure budget must be attached to this certification . The JCPC Certification must be received by June 30, 2017. JCPC Administrative Funds SOURCES OF REVENUE DPS JCPC Only list requested funds for JCPC Administrative Budget. Local 5,037 Other Total $5,037 Chairman, Board of County Commissioners DPS Designated Official Fonn JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Fonn structure la st revised Jul y 20 14 NC Department of Public Safety Date·:·:·:·.·:·:·:·.·'.· Date .......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 2 of3 :zU, ... -:a c:, ... z 071717 HC BOC Page 205 NC Department of Public Safety Juvenile Crime Prevention Council Certification Fiscal Year: 2017 -2018 I County: Harnett I Date: May 19, 2017 CERTIFICATION STANDARDS STANDARD #1 -Membership A Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners? B. Is the membership list attached? C. Are members appointed for two year terms and are those terms staggered? D. Is membership reflective of social-economic and racial diversity of the community? E. Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S. §1438-846? If not, which positions are vacant and why? Need -to nominate 2 youth for next year and fill United Way STANDARD #2 -Organization A Does the JCPC have written Bylaws? B. Bylaws are D attached or [3J on file (Select one.) C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. D. Does the JCPC have written policies and procedures for funding and review? E. These policies and procedures D attached or [3J on file. (Select one.) F. Does the JCPC have officers and are they elected annually? JCPC has: [3J Chair; [3J Vice-Chair; [3J Secretary; [3J Treasurer. STANDARD #3 -Meetings A JCPC meetings are considered open and public notice of meetings is provided . B. Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings? C. Does the JCPC meet bi-monthly at a minimum? D. Are minutes taken at all official meetings? E. Are minutes distributed prior to or during subsequent meetings? STANDARD #4-Planning A Does the JCPC conduct an annual planning process which includes a needs assessment, monitoring of programs and funding allocation process? B. Is this Annual Plan presented to the Board of County Commissioners and to DPS? C. Is the Funding Plan approved by the full council and submitted to Commissioners for their approval? Fonn JC PC/OP 002 (a) Ju ven il e Crime Preventi on Counci l Certification Fonn structure la st revised Jul y 2014 NC Departm en t of Public Safety Yes Yes 2 year terms Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Page I of3 071717 HC BOC Page 206 Juvenile Crime Prevention Council Certification (cont'd) HARNETT County FY 2017 -20 I 8 Instructions: N.C.G.S. § 143B-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Specified Members Name 1) School Superintendent or designee Angie Wood 2) Chief of Police Frankie Powers 3) Local Sheriff or designee Aaron Meredith 4) District Attorney or des ignee Leslie Morris 5) Chief Court Counselor or designee Marsha Woodall 6) Director, AMH/DD/SA, or designee Mary Spell 7) Director DSS or designee Wendy Butcher 8) County Manager or designee Cathy Ryals 9) Substance Abuse Professional Shavonda Guyton 10) Member of Faith Community Rev. Kimberly Whitted 11) County Commissioner Barbara McKoy 12) Two Persons under age 18 (State Youth Council Repre sentative, if available) 13) Juvenile Defense Attorney Chris Hicks 14) Chief District Judge or designee Resson Faircloth 15) Member of Business Community Jim Burgin 16) Local Health Director or designee A vis Watkins Smith 17) Rep. United Way/other non-profit 18) Representative/Parks and Rec. Carl Davis 19) County Commissione r appointee Pam Little 20) County Commissioner appointee Alice Price 21) County Commissioner appointee Miranda Pearson 22) County Commissioner appointee Letitia Maynard 23) County Commissioner appointee Cindy Delgado 24) County Commissioner appointee 25) County Commissioner appointee Form JCPC/OP 002 (a) Juveni le Crime Preve ntion Council Cert ificati on Form stru cture la st revised Jul y 20 14 NC Departm ent of Public Safety Title Designee Race Gender School SW 0 w F Chief of Police D w M sheriff deputy 0 w M Asst. DA 0 w F Chief crt D w F Counselor MH Case 0 B F manager SW Supervisor 0 B F Accounting w F Specialisth 0 SA Counselor B F Reverend B F Commisssioner B F Attorney w m Judge D w m businessman w M Supervisor 0 B F Public Health Supervisor w M SW Links w F Ret. School SW B F Lie. therapist B F Account Spec. B F School SW w F Page 3 of3 071717 HC BOC Page 207 FY 2 0 1 7 - 2 0 1 8 H a r n e t t C o u n t y J u v e n i l e C r i m e P r e v e n t i o n C o u n c i l M e m b e r s h i p Instructions: N.C.G . A . I 4 3 B - 8 4 6 : A s a p r e r e q u i s i t e f o r a c o u n t y r e c e i v i n g f u n d i n g f o r j u v e n i l e c o u r t s e r v i c e s a n d d e l i n q u e n c y prevention programs , t h e b o a r d o f c o m m i s s i o n e r s o f a c o u n t y s h a l l a p p o i n t a J u v e n i l e C r i m e P r e v e n t i o n C o u n c i l . E a c h C o u n t y Council is a continua t i o n o f t h e c o r r e s p o n d i n g C o u n c i l c r e a t e d u n d e r G . S . 1 4 7 - 3 3 . 6 1 . T h e C o u n t y C o u n c i l s h a l l c o n s i s t o f n o t m o r e than 26 members an d s h o u l d i n c l u d e , i f p o s s i b l e , t h e f o l l o w i n g : Specified Member (GS 1 4 3 B - 8 4 6 ) N a m e D e s h ! n e e T i t l e T e r m 1. School Suoerintendent o r D e s h m e e A n g i e W o o d Y e s S c h o o l S o c i a l W o r k e r F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 2. Chief of Police F r a n k i e P o w e r s N o C h i e f o f n o l i c e F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 3. Local Sheriff or Deshme e A a r o n M e r e d i t h Y e s S h e r i f f d e n u t v F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 4. District Attorney or Des h m e e L e s l i e M o r r i s Y e s A s s t . d i s t r i c t a t t o r n e v F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 5. Chief Court Counselor or D e s h m e e M a r s h a W o o d a l l N o C h i e f c o u r t c o u n s e l o r F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 6. Director, AMH/DD/SA o r D e s h m e e M a r v S p e l l Y e s M e n t a l h e a l t h c a s e m a n a g e r F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 7. Director DSS or DesiJ!ne e W e n d y B u t c h e r Y e s S o c i a l w o r k s u p e r v i s o r F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 8. County Manager or Desi g n e e C a t h y R y a l s Y e s P r o j e c t s / g r a n t s f i n a n c e a n d F Y 2 0 1 7 - 2 0 1 9 ( 2 y e a r ) A c c o u n t i n g S p e c i a l i s t 9. Substance Abuse Profes s i o n a l S h a v o n d a G u y t o n N o P r e v e n t i o n a n d E a r l y I n t e r v e n t i o n F Y 2 0 1 7 - 2 0 1 8 ( 1 y e a r ) C o n s u l t a n t 10. Member of Faith Comm u n i t y R e v . K i m b e r l y W h i t t e d N o R e v e r e n d F Y 2 0 1 7 - 2 0 1 8 f l v e a r ) 11. Countv Commissioner B a r b a r a M c K o v N o C o u n t y c o m m i s s i o n e r F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 12. Two Persons under age 1 8 F Y 2 0 1 7 - 2 0 1 8 f l v e a r ) 13. Juvenile Defense Attorn e v C h r i s H i c k s N o A t t o r n e v F Y 2 0 1 7 - 2 0 1 9 ( 2 v e a r ) 14. Chief District Judge or D e s i e n e e R e s s o n F a i r c l o t h N o ' J u d g e F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 15. Member of the Business C o m m u n i t v J i m B u r g i n N o B u s i n e s s m a n F Y 2 0 1 7 - 2 0 1 8 ( 1 v e a r ) 16. Local Health Director or D e s i e n e e A v i s W a t k i n s S m i t h Y e s S u p e r v i s o r P u b l i c H e a l t h F Y 2 0 1 7 - 2 0 1 9 ( 2 v e a r ) 17. Reo. United Wav/Other N o n - P r o f i t F Y 2 0 1 7 - 2 0 1 8 f l v e a r ) 18. Reoresentative/Parks a n d R e c r e a t i o n C a r l D a v i s N o S u o e r v i s o r F Y 2 0 1 7 - 2 0 1 8 f 1 y e a r ) 19. County Commissioner A p o o i n t e e P a m L i t t l e N o S o c i a l W o r k e r ( L I N K S C o o r d i n a t o r ) F Y 2 0 1 7 - 2 0 1 9 ( 2 y e a r ) 20. County Commissioner A p p o i n t e e A l i c e P r i c e N o R e t i r e d S c h o o l S o c i a l W o r k e r F Y 2 0 1 7 - 2 0 1 9 ( 2 v e a r ) 21. County Commissioner A p p o i n t e e M i r a n d a P e a r s o n N o L i c e n s e d t h e r a o i s t F Y 2 0 1 7 - 2 0 1 9 ( 2 y e a r ) 22. County Commissioner A p p o i n t e e L e t i t i a M a y n a r d N o A c c o u n t i n e : S n e c i a l i s t - H C f i n a n c e F Y 2 0 1 7 - 2 0 1 9 f 2 v e a r ) 23. County Commissioner A n n o i n t e e S h i r l e y W h i t e M c N e i l N o T h e r a n e u t i c f o s t e r p a r e n t F Y 2 0 1 7 - 2 0 1 9 ( 2 v e a r ) 24. County Commissioner A p p o i n t e e F Y 2 0 1 7 - 2 0 1 9 ( 2 v e a r ) 25. County Commissioner A p p o i n t e e F Y 2 0 1 7 - 2 0 1 9 ( 2 v e a r ) Revised and approved by Coun t y C o m m i s s i o n e r s a s o f _ _ _ _ _ _ _ _ 0 7 1 7 1 7 H C B O C P a g e 2 0 8 FY 2 0 1 7 - 2 0 1 8 H a r n e t t C o u n t y J u v e n i l e C r i m e P r e v e n t i o n C o u n c i l M e m b e r s h i p The board of commi s s i o n e r s o f a c o u n t y s h a l l m o d i f y t h e C o u n t y C o u n c i l ' s m e m b e r s h i p a s n e c e s s a r y t o e n d u r e t h a t t h e m e m b e r s reflect the racial and s o c i o e c o n o m i c d i v e r s i t y o f t h e c o m m u n i t y a n d t o m i n i m i z e p o t e n t i a l c o n f l i c t s o f i n t e r e s t b y m e m b e r s . North Carolina Ad m i n i s t r a t i v e C o d e § 143B-84 7. T e r m . 5 o f a p p o i n t m e n t . Each m.e m . b e : r o f a C o u n t y C o u n c i l s h a l l s e r v e f o r a t e n : n o f n v o y e a r s ~ e x c e p t f o r i n i t i a l terms as pro" - - i d e d i n t h i s s e c t i o n . E a c h m e m b e r ' s t e r m i " i a c o n t i n u a t i o n o f t h a t m e m b e r ' s t e n n under G.S. 1 4 7 - 3 3 . 6 2 . M e m b e r s m a y b e r e a p p o i n t e d . T h e i n i t i a l t e r m s o - f a p p o i n t m . e n t b e g a n . Janllal')" 1, 1 9 9 9 . I n o r d e r t o p r o ' \ r i . d e f o r s t a g g e r e d t e r m s . p e r s o n s a p p o i n t e d f o r t h e p o s i t i o n s designated i n s u b d i v i s i o n s ( 9 ) . ( 1 0 ) , ( 1 2 ) . ( 1 5 ) . , ( 1 7 ) , a n d ( 1 8 ) o f G _ S _ 1 4 3 B - 8 4 6 ( a ) , . v e r e appointed fo r a n i n i t i a l t e i n 1 . e n d i n g o n J u n e 3 0 , 2 0 0 0 . T h e i n i t i a l t e r m . o f t h e s e c o n d m e m b e r added to eac h C o u n t y C o u n c i l p u r s u a n t t o G . S . 1 4 3 B - 8 4 6 ( a ) ( 1 2 ) s h a l l b e g i n o n J u l y 1 , . 2 0 0 1 . , and end on J u n e 3 0 . 2 0 0 2 . A f t e r t h e i n i t i a l t e n n s . p e r s o n s a p p o i n t e d f o r t h e p o s i t i o n " i d e s i g n a t e d in subdivisio n s ( 9 ) . ( 1 0 ) , ( 1 2 ) . , ( 1 5 ) , ( 1 7 ) . a n d ( 1 8 ) o f G . S . 1 4 3 B - 8 4 6 ( a ) s h a l l b e a p p o i n t e d f o e two-year ten n s , b e g i n n J o g o n J u l y 1 . A l l o t h e r p e r s o n s a p p o i n t e d t o t h e C o u n c i l v 1 t e r e a p p o i n t e d for an initia l t e r m e n d i n g o n J u n e 3 0 , 2 0 0 1 . , a n d , a f t e r t h o s e i n i t i a l t e r m s , . p e r s o n s s h a l l b e appointed fo r n v o - y e a r t e r m s b e g i D t J i o g o n J u l y 1 . ( 1 9 9 8 - 2 0 2 . , 4 3 . l ( b ) ~ 1 9 9 9 - 4 2 3 , . s . 1 5 ~ 2000-137., S. l ( b ) : 2 0 0 1 - 1 9 9 , S . 2 : 2 0 1 1 - 1 4 5 . S . 1 9 _ } ( t ) . , ( £ f l ) . ) Revised and approved by Cou n t y C o m m i s s i o n e r s a s o f _ _ _ _ _ _ _ _ 0 7 1 7 1 7 H C B O C P a g e 2 0 9 SECTION VI: BUDGET NARRATIVE JCPC Administration Item# Justification 220 Food for JCPC monthly meetings (9 meetings) and food for Community Forum 260 Office Supplies -Tote bags for community forum 310 Travel Expense of JCPC members training 390 Training Expenses for JCPC board members (lodging/ Registration/Food) TOTAL Job Title TOTAL Fom1 structure la st revised 12 /3J /2012 Department of Public Safety Fiscal Year FY 17-18 Expense In Kind Expense $3 ,550 $197 $500 $790 $5,037 Annual Expense Annual In Kind Wages Wages 071717 HC BOC Page 210 SECTION VII Program: JCPC Administration Fiscal Year: FY 17-18 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professio nal Services' *Contracts MUST be attached II. Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repa ir 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertis ing 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 41 O R ental or Real Property 430 Equipment Rental 440 Service and Main!. Contracts 450 Insurance & Bonding 490 O ther Fixed Charges V . Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. !Total Form J C P C/PA 001 JC P C Program Agreement Form s truc ture last revised 12/3 1/2012 D epa rtment of Public Safety Cash $3,747 $3,550 $197 $1,290 $500 $790 $5,037 Number of Months: 12 In Kind Total $0 $0 $0 $0 $3,747 $0 $3,550 $0 $0 $0 $197 $0 $0 $1,290 $500 $0 $0 $0 $0 $0 $0 $790 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 071717 HC BOC Page 211 Article I. BY-LAWS OF THE HARNETT COUNTY JUVENILE CRIME PREVENTION COUNCIL Name and Purpose Section I. Pursuant to North C arolina G .S. l 43B-543, the name of this Council shaJI be known as the Harnett County Juvenile Crime Prevention Council. Section 2. The purpose of the Council shall be to: Section 2.1 Assess the needs of youth in Hamett County, giving particular attention to the needs of status offenders on a continuing basis, and report those findings to the County Commissioners. Section 2.2 Assist the County in planning and administering community based alternatives to youth development centers and delinquency prevention programs. Section 2.3 Evaluate programs developed by the Council for effectiveness and continued need. Article II. Membership Section 1. Members shall be approved by the Harnett County Juvenile Crime Prevention Council and appointed by the Hamett County Board of Commissioners. Membership sha11 be in accordance with G .S . 143B-544. Section 2. Appointment shall be arranged so that the term of Approximately one fourth of the membership shall expire each year. Section 3. The JCPC shall advise the Board of Commissioners of members who should be replaced because of resignation, limited interest and participation, or conflict of interest. Section 4. The Membership shall be no Jess than 18 persons and no more than 26 persons. Section 5. Program Directors or their designees are ex-officio members of the Council. Section 6 . If a Council member has unexcused absences which constitute more than 25 % of the board meetings in a calendar year which he or she is required to attend pursuant to his or her appointment, he or she is obligated to resign. Section 7. Membership i s for terms of 2 years pursuant to NCG S 143B-545. Article Ill. Officers Section l. The officers shall include a Chairperson , Vice-Chairperson, and Secretary. Section 2 . These officers shall be elected by the Harnett County Juvenile Crime Prevention Council membership at the April meeting of each year. New officers will assume office on September 1. 071717 HC BOC Page 212 Section 3 . themselves. Officers shall be elected for one year tenns and may succeed Article IV. Meetings Section 1. The meetings are to be held at least on a bi-monthly basis; time and location to be designated by the Chairperson. Said meetings shall be open to the general public. Section 2. In the event a meeting must be canceled, the Chairperson shall notify the Juvenile Crime Prevention Council members in writing or by phone or electronic means at least 2 days prior to the scheduled meeting. Section 3. All meetings shall be open to the public. Section 4. No official business which requires a vo te can be enacted unless a quorum is present. A quorum will be majority of members on the Juvenile Crime Prevention Council . Majority vote of the quorum is required for passing a motion. Section 5. Minutes shall be taken at every meeting and distributed prior to or at subsequent meetings. Section 6. Special Meetings Section 6.1 The Chairperson may caH such special meetings as deemed necessary to carry out the duties of the Juvenile Crime Prevention Council. Section 6 .2 Notice of special meetings shall be given to alJ members of the Juvenile Crime Prevention Council in writing or by phone or electronic means at least two days in advance. Article V. Committees Section 1. The Executive Committee will be composed of all officers, Standing Committee Chairpersons, and Program Directors or their designees who are members of the Juvenile Crime Prevention Council. Section 1.1 The Executive Committee shall evaluate the progress of the Juvenile Crime Prevention Council and make recommendations as to its direction. Section 1.2 The Chairperson of the Council, or two Executive Committee Members, may call meetings as deemed necessary to carry out its duties. Section 2. Standing Committees The Chairperson shall appoint at least three members of the Council to each of the following standing committees: Section 2 .1 Funding Committee, whose purpose shall be to make recommendations for the use of Department of Juvenile Justice and Delinquency Prevention Funds, or any other funds available to Hamett County that would meet the criteria for the Board's involvement. Section 2 .2 Monitoring Committee, whose purpose shall be to gather infonnation about existing programs and monitor the performance of those programs. Section 2.3 The Chairperson of the Juvenile Crime Prevention Council shall appoint the Standing Committee Chairpersons . Section 3 . Additional Committees. 2 071717 HC BOC Page 213 The Chairperson may at his/her discretion appoint any other committees which he/she deems necessary to carry out the general purposes of the Juvenile Crime Prevention Council. Article Vi. Conflic~ of Interest Section J. Disclosure of Conflict. Each Council member must disclose in writing the existence, nature a:.,d extent of any potential or actual conflict of interest using the Conflict of Interest Disclosure Form (DJJDP 13 001 c) at the beginning of each new fiscal budget year of upon notice of conflict of interest. This fonn is to be completed and filed with the JCPC Chairperson, the County Finance Officer, and the County Manager. The JCPC Chairperson has the discretion of calling a meeting regarding the disclosure of any conflict of interest or the information may be conveyed at the next scheduled meeting. Section 2 . Agency funding Conflicts of Interest Any member of the JCPC who may, through their respective agencies, receive funds as a result of a motion before the Council, or may otherwise benefit financial1y from a motion, shall be prohibited from participating in the discussion of the motion and from voting on the motion. When the item is opened for discussion, the member shall identify themselves, their conflict, and intention to abstain . The member may be requested to leave the room during the discussion and vote. If any member removes themselves from the meeting, it shall be the responsibility of the Chairperson to ensure that only the item related to the conflict i s discussed and acted upon in the person's absence. Section 3. Actions by members regarding perceived conflicts. In the event a participating member of the Council perceives that a conflict exists with ta member of the Council who has not voluntarily identified themselves, the Council member may bring such conflict to the attention of the Council and request that the individual abstain from vote. If there is a dispute as to whether or not the circumstances present a conflict of interest, the Chairperson shaU rule on whether or not there is a conflict and shall be permitted to vote and participate in discussions. The Chairperson shall have the option of ruling that the member shall be entitled to vote under challenge and the dispute resolved only in the event the challenged ballot is detenninative of the outcome of the vote. In these instm1ces, the Chairperson would proceed to make a ruling regarding the conflict. Section 4. At any time there is a conflict of interest identified concerning the Chairperson, the Vice-Chairperson shall assume the responsibilities outlined above until the conflict is resolved . Article VII. Selection of Projects Section 1. Screening of Programs Section 1.1 AH proposed grants submitted to the Hamett County Juvenile Crime Prevention Council will be screened by the Funding Committee. Section 1.2 Proposed grants will be presented to the Council individually by the Funding Committee and will be scrutinized by the Juvenile Crime 3 071717 HC BOC Page 214 Prevention Council in terms of its meeting the needs, effecti veness, staffing, amount requested and expectations. Section 2. Voting to Fund Section 2 .1 The Juvenile Crime Prevention Council, except as hereinafter excluded, wilJ vote on each proposed grant individually to determine if it should be funded at the level recommended by the Funding Committee. Section 2 .2 No Juvenile Crime Prevention Council member who is paid by DJJDP, or who supervises someone paid by DJJDP , shalJ be eligible to vote when their respective program is called for discussion and vote. Section 3. Approved or Disapproved Section 3 .l Approved grants, and the amount funded, will be notified immediately. Grants are approved and awarded by qucru@ vote o f the JCPC after rev iew from the Funding Committee. Section 3.2 Grants not approved for funding shall be notified in writing. Section 4 . Evaluation Section 4.1 Funded grants shall be evaluated by the Monitoring Committee. Section 4.2 No Council member who is paid by DJJDP, or who supervises someone paid by DJJDP, can serve on the Monitoring Committee. Article VII . Amendments Section 1. The By-Laws may be amended or repealed and new by-laws adopted by the affirmative vote of a majority of the membership at any regular or special meeting of the Juvenile Crime Prevention Council. Section 2. Policies. PoJicies shall be formulated by the Hamett County Juvenile Crime Prevention Council and revised from time to time as necessary on the following matters. Section 2 .1 The criteria and procedures for recommending board members to the Harnett County Commissioners, taking into consideration board composition requirements of all funding agencies. Section 2.2 The minimum staff services needed by the Harnett County Juvenile Crime Prevention Council and the procedure for selection of the agency or agencies that will provide such staff services for the Board. Section 2.3 A separate policy and operating procedure for each standing committees identified in Section 2, Article V. of these by-laws and a separate policy and operating procedure for each additional committee established under Section 3 . Section 3. Funding Agencies. An up-to-date copy of the by-laws and policies of the board should be made available to funding agencies upon request and shaJl be deemed acceptable to such funding agencies unless the Board is otherwise notified . An effort should be made by the Chairperson to cause a copy ofthe by-laws and policies to be furnished to such agencies after each change. 4 071717 HC BOC Page 215 Section 4. Manuals. Manuals shall be furnished by the Hamett County Juvenile Crime Prevention Council to each of its members at the time of becoming a member so that such member may he infonned fully on board duties and responsibilities. The manual shall contain an up-to-date copy of the by-laws and policies adopted by the board. The manual shall contain an up-to-date history of the board, a description of the programs funded on advice of the Harnett County Juvenile Crime Prevention Council, and may contain important procedural documents from funding agencies. FUNDING COMMITTEE PROCEDURES This policy governs procedures of the Funding Committee and is supplemental to Sections 2 and 2.1 of Article V and Artic1e VI of the By-Laws. The Chairperson of the Hamett County Juvenile Crime Prevention Council shall appoint the Chair and at least two other members of the Board to serve on the Funding Committee who are not disqualified under the By-Laws or by board policy. The Funding Committee shall meet and review all program proposals. This !:'eview shall occur following the presentation of all program proposals to the Harnett County Juvenile Crime Prevention Council if presentations are deemed to be appropriate by the Chair. After review, the Committee shall make recommendations regarding such proposals and present such recommendations to the use ofDJJDP funds, or any funds available to Hamett County that would meet criteria for Hamett County JCPC involvement, to the JCPC at the next regular or special called meeting. See Article V, Section 2.1 of the By-Laws. MONITORING COMMITTEE PROCEDURES This policy governs procedures of the Monitoring Committee and is supplemental to Sections 2 and 2.2 of Article V of the By-Laws. The Chairperson of the Harnett County Juvenile Crime Prevention Council shall appoint the Chair and at least two other members of the Board to serve on the Monitoring Committee who are not disqualified under the By-Laws or by board policy. The purpose of the Monitoring Committee is "to gather infonnation about existing programs and monitor the performance of those programs." See Article V., Section 2 .2 of the By-Laws. This purpose is to be carried out in three phases as follows : Phase I: Information Gathering. The Committee is to develop a questionnaire to gather the information about existing programs and submit such questionnaire to each program agency. 5 071717 HC BOC Page 216 Phase II: Monitoring Committee Review. Monitoring Committee, at the caJJ of its Cha irperson, wjl) thereafter meet with each program agency separately and discuss the infonnation contained in the questionnaire. Phase III: Reporting . The Chair of the Monitoring Committee wiJJ present the Committee's findings to the Juvenile Crime Prevention Council and will forward copies of the completed questionnaire to the Chair of the Council. These findings will be considered by the Council for use in review of further funding of current programs. A copy of the questionnaire wilJ also be sent to each program provider. Amended and Adopted by JCPC 6 071717 HC BOC Page 217 The Harnett County Juvenile Crime Prevention Council (JCPC} promotes strategies and programs to strengthen families in Harnett County. In 2016, the JCPC sponsored various community awareness events including the Gang Symposium at the Dennis Wicker Center in Sanford, a breakfast for community partners featuring speaker Cindy Porterfield, director of commun ity programs for Juvenile Justice at the North Carolina Department of Public Safety, and a community presentation "Be a Voice for Youth," attended by community leaders and Harnett County Schools principals which addressed preventing youth involvement in the juvenile justice system. Harnett County's Cooperative Extension's Teen Court is one of the programs funded by the Juvenile Crime Prevention Council. Teen Court is a diversion program, the youth must be a first time offender and willingly admit responsibility for the offense . Law enforcement, local judges, and juvenile Intake Counselors refer youth to 4-H Teen Court. Teen Court gives student volunteers an opportunity to help their peers as they learn about the judicial system . Student offenders have the opportunity to prevent a juvenile district court record if they successfully complete their Teen Court Sessions. Teen Court can change delinquent behavior into good citizenship. If you have a program serving youth or are currently seeking funding to start a program, the Harnett County Juvenile Crime Prevention Council (JCPC} announces the anticipated availability of 00000 in intervention and prevention funds for services to youth most at r isk of court involvement. The JCPC anticipates funds from the Department of Public Safety, Division of Adult Correction and Juvenile Justice (DPS ACJJ) in the amount previously stated to fund the program types specified on RFP for start fiscal year 2017-2018. Such programs will serve delinquent and at-risk youth beginning on, or after, July l, 2017. The use of DPS funds in this county requires a local match. If you or your agency are interested in applying for FY 2017-2018 funds, you may access this proposal by visiting the Harnett County website @wwwharnett.org, or by contacting Mrs. Wendy Butcher at (910) 814-6292 email wbutcher@harnett.org. 071717 HC BOC Page 218 Foreground; Faith Newton, Clerk of Court Ba ckground: Ryan Helton; Youth Bailiff Our youth volunteers acting as clerk and bailiff of the courtroom, swearing in the defendant and maintaining order in the court. Western Harnett High School student Jasmine Brown preparing her opening statement for the prosecution. 071717 HC BOC Page 219 From Left to Right: Leanna Edwards, Charity Newton Leanna and Charity preparing to defend their client, acting as defense attorney team for one of our Teen Court cases. From left to right: Charity Newton, youth attorney, Faith Newton, clerk of court, Danielle Helton, courtroom sketch artist, Unnamed Mock Trial Judge . Part of our Mock Trial competition defense team in 2016 . 071717 HC BOC Page 220 Harnett County FY 17-18 RFP Distribution List for Request For Proposal RFP Advertising Source RFP Distribution Method 1. Newspaper Publication in local newspaper 2. Harnett County JCPC Board Members Email Distribution to JCPC Board Members 3. 071717 HC BOC Page 221