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Home My WebLink About04072003 904 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting April 7, 2003 The Harnett County Board of Commissioners met in regular session on Monday, April 7,2003, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. . Members present: Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Chairman Byrd was absent due to military obligations. Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Vice Chairman Hill called the meeting to order at 9:00 a.m. and Commissioner Titchener led the pledge of allegiance and prayer. Commissioner Titchener moved to approve the agenda as published with the addition of three budget amendments to the consent agenda. Commissioner Andrews seconded the motion and it passed unanimously. Commissioner Titchener moved to excuse Commissioner McNeill from voting on the item regarding contract with Central Carolina Holdings, LLC for scrap tire recycling . and disposal. Commissioner Andrews seconded the motion and it passed unanimously. Commissioner Titchener moved to approve the contract with Central Carolina Holdings, LLC for scrap tire recycling and disposal. The terms of the contract are for 5 years with automatic annual extension renewal term at the end of each successive term. Fees for recycling and disposal of scrap tires is $45.00 per ton. This contract is the same as the County's current contract except for a change of name from B.T. Sanitation, Inc.,1dba/Central Carolina Tire Disposal to Central Carolina Holdings LLC. Commissioner Andrews seconded the motion and it passed with the following vote: Ayes: 3 Noes: 0 Absent: 1 Abstain: 1 Upon motion by Commissioner Titchener and seconded by Commissioner Andrews, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, March 17, 2003 Special Meeting, March 17, 2003 (joint with Board of Education) Special Meeting, March 25,2003 (joint with CCCC Board of Trustees) Special Meeting, March 28, 2003 (work session) 2. Budget amendments: 358 Tax (Fund 11O-General) . Code 11 0-4500-41 0.30-04 Professional Services $781. increase 110-0000-399.00-00 Fund Balance Appropriated 781. increase 361 Sheriff (Fund 11 O-General) Code 110-0000-356.30-00 Insurance Reimbursement 1,729. increase 110-5100-420.43-21 Maintenance & Repair-Auto 1,729. increase 362 Coats Wastewater Extension Proiect (Fund 548-"PU0301") Code 548-9108-431.45-01 Construction 3,750. increase 548-9108-431.45-80 Contingency 3,750. decrease --"-.'--'-"..-." ~-3 r. 5 '- lJ. 367 Mastemlan Courthouse Caoital Proiect (Fund 34~-"Courth") Code 341-8341-410.45-74 Capital Outlay 13 7. increase 341-8341-410.45-33 Materials & Supplies 958. increase 341-8341-410.45-20 Legal & Administrative 1,095. decrease 368 Administration (Fund 11 O-General) Code 110-4900-410.44-21 Bldg. & Equip. Rent 18. decrease . 110-4150-410.44-21 Bldg. & Equip. Rent 18. increase 371 Public Buildings (Fund 11 O-General) Code 110-4700-410.41-29 Utilities-Courthouse 50,000. increase 110-0000-399.00-00 Fund Balance Appropriated 50,000. increase 372 Governinl! Bodv (Fund 110-General) Code 110-0000-334.41-02 Kid's R Us 1,250. decrease 110-4100-410.31-06 Kid's R Us 1,250. decrease 373 Southwest Regional III Proiect (Fund 542-"REGIII") Code 542-9101-431.45-05 Park Construction 5 ,269. increase 542-0000-353.25-01 Moore County Contribution 19,166. decrease 542-9101-431.45-80 Contingency 24,435. decrease 374 Coooerative Extension (Fund 110-General) Code 110-7300-465.32-31 4-H Programs 6,500. increase 110-0000-399.00-00 Fund Balance Appropriated 6,500. increase 376 Western Harnett & Johnsonville School Proiect (Fund 547-"WH SCH") Code 547-9106-431.45-27 Construction-Utilities Plus 12,929. increase . 547 -9106-431.45-80 Contingency 12,929. decrease 379 Finance (Fund 11 O-General) Code 110-4400-410.11-00 Salaries & Wages 1,046. increase 110-4400-410.21-00 Group Insurance 700. increase 110-4400-410.23-00 Retirement 60. increase 110-4400-410.23-01 Supplemental Retirement 1,806. decrease 380 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-61 Interfund Transfer-Shawtown 7,644. increase 110-0000-399.00-00 Fund Balance Appropriated 7,644. increase 381 Librarv (Fund 11 O-General) Code 110-8100-450.41-11 Telephone & Postage 4,200. decrease 110-8100-450.33-45 Contracted Services 1,800. increase 110-4900-410.41-11 Telephone & Postage 2,400. increase 384 MIS (Fund 110-General) Code 110-0000-389.42-00 Interfund Transfer from E911 600. increase 110-4900-410.41-11 Telephone & Postage 600. increase 385 Emerl!encv Te1eohone System (Fund 240-E911) . Code 240-5900-420.41-11 Telephone & Postage 600. decrease 240-5900-420.90-05 Interfund Transfer-MIS 600. increase 389 Southwest Recional Transmission Proiect (Fund 542-"REGIII") Code 542-9101-431.45-08 Contingency 50. decrease 542-9101-431.45-01 Construction 50. increase 390 Governing Bodv (Fund 11 O-General) Code 110-4100-410.30-04 Professional Services 45,682. increase 110-0000-313.30-00 NC Sales Tax Refund 45,682. increase 906 396 Aimort Runwav Extension Proiect (Fund 360-"RUNW A Y") Code 360-0000-361.10-00 Interest 972. decrease 360-8360-465.45-30 Engineering 632. decrease 360-8360-465.45-20 Legal & Administrative 587. decrease 360-8360-465.45-02 Construction 1. decrease 360-8360-465.45-74 Capital Outlay 248. increase 397 Aimort Road Relocation Canita1 Proiect (Fund 366-"CP0304") - -- Code 366-0000-378.00-00 Residual Equity Transfer 193,424. increase 366-8360-465.45-74 Capital Outlay 193,424. increase . 398 Aimort Runwav Extension Proiect (Fund 360-"RUNW AY") Code 360-8360-465.46-01 Residual Equity Transfer 193,422. increase 360-8360-465.45-74 Capital Outlay 193,422. decrease 400 Health (Fund 11 O-General) Code 110-7600-441.60-33 Materials & Supplies 210. decrease 110-0000-334.76-04 Environmental Health-State 210. decrease 401 Camnbell Denuties (Fund 11 O-General) Code 110-5101-420.60-33 Materials & Supplies 3,000. increase 110-0000-356.20-00 Campbell Deputies 3,000. increase 403 Southwest Wastewater Proiect (Fund 547-"SW WW") Code 547-9106-431.43-16 Maintenance & Repair-Equip. 90,000. increase 547-9106-431.45-33 Materials & Supplies 26,000. increase 547-9106-431.45-74 Capital Outlay 50,000. increase 547-9106-431.45-40 Land & Right of Way 81,000. decrease 547-9106-431.45-80 Contingency 85,000. decrease 404 Revenues (Fund 110-General) . Code 110-0000-331.41-12 Historic Survey 3,000. increase 110-0000-399.00-00 Fund Balance Appropriated 3,000. decrease 405 J ail(Fund 11 O-General) Code 110-5100-420.12-00 Salaries & Wages, p.t. 40,000. decrease 110-5100-420.22-00 FICA Tax Expense 3,060. decrease 110-5120-420.12-00 Salaries & Wages, p.t. 40,000. increase 110-5120-420.22-00 FICA Tax Expense 3,060. increase 406 Lee-Harnett CJPP (Fund 110-General) Code 110-5102-420.41-11 Telephone & Postage 1,000. decrease 110-5102-420.43-16 Maintenance & Repair Equip. 750. decrease 110-5102-420.52-54 Insurance & Bonds 248. decrease 110-5102-420.54-26 Advertising 375. decrease 110-5102-420.60-31 Gas, Oil & Auto 1,000. decrease 110-5102-420.74-75 Capital Outlay-Lease 3,373. increase 408 Goveminl! Bodv (Fund 11 O-General) Code 110-4100-410.31-92 EWP Stream Restoration 10,668. increase 110-0000-331.41-13 EWP Stream Restoration 10,668. increase 415 Southwest Rel!iona1 Transmission Proiect (Fund 542-"REGIII") . Code 542-9101-431.45-80 Contingency 3,081. increase 542-0000-314.50-00 Sales Tax 2,362. increase 542-0000-361.10-00 Interest 719. increase 416 Coats Wastewater Extension Proiect (Fund 548-"PU0301") Code 548-0000-314.50-00 Sales Tax 3,162. increase 548-9108-431.45-80 Contingency 3,162. increase 417 EMS (Fund 11 O-General) Code 110-0000-356.30-00 Insurance Claim 84,238. increase 110-5400-420.11-00 Salaries & Wages 4,124. decrease 110-5400-420.74-74 Capital Outlay-Equip. 88,362. increase .- ._-'~--,,~~~,--,_.- ,. ~307 3. Tax refunds and releases (Attachment 1) 4. Authorization to apply for the following grants: A. Department of Justice Grant for equipment for first responders and training Exercise in the amount of $47,376. B. Emergency Operations Center in the amount of $2,265 to purchase items to enhance operational capabilities. C. Hazardous Materials Emergency Preparedness Grant for a tabletop exercise . to test the County Emergency Operations Plan in the amount $2,563. FEMA Supplemental Grant (Domestic Preparedness Grant) to update the County Multi-Hazard Plan in the amount of $27,300. D. FEMA Supplemental Grant (Domestic Preparedness Grant) in the amount of$27,300 to be used to update the County Multi-Hazard Plan . 5. Final change order for Park Construction (Attachment 2) 6. Write-offs of delinquent Public Utilities accounts for the first quarter of 2003. All of these accounts have been in a delinquent status for more than three years and total $10,249.10. 7. Project ordinance for Western HarnettlHighland Schools Community Development Block Grant (CDBG) funds. (Attachment 3) 8. Contract for recycling and disposal of scrap tires with Central Carolina Holdings LLC, effective May 1, 2003. Terms ofthe contract are for 5 years with automatic annual extension renewal term at the end of each successive term. Fees for recycling and disposal of scrap tires are $45.00 per ton. This contract is the same as the County's current contract except for change of name from B.T. Sanitation, Inc., /dba/ Central Carolina Tire Disposal to Central Carolina Holdings LLCD. . 9. Lease agreement with Miles Lamm, and Jerry and Joyce Lamm, for office space in River Birch Square for use by "Childcare Resource and Referral" and "Parents as Teachers" programs. 1 O. Authorized move of funds for Animal Control to pay for shipping costs of items obtained through an Emergency Management grant. 11. Agreement with Tanner Aviation Services, Inc. to proceed with aircraft maintenance and repair. Blu Sky, Inc. has completed the 100' x 80' hangar at the Harnett County Airport where the maintenance and repair business will be housed. The Board approves the agreement pending review/approval by the County Attorney. 12. Farm lease agreement with Ronnie Hall for rental of land at the governmental property for the upcoming agricultural year. Consideration for the lease is $35 per acre for the cleared land. 13. Landfill tipping fees in the amount of$2,205.60 waived as requested by the Harnett Forward Together Committee. The cost was incurred related to the clean-up at Edgerton II Industrial Park. . 14. Resolution of support of our armed forces service members (Attachment 4) 15. Authorized position reclassifications as listed below: A. Emergency Services - Beverly Williams, from Deputy Fire Marshal/Educator (grade 65) to Assistant Emergency Management Coordinator (grade 68); and current Secretary IV position (grade 59) to Emergency Management Technician (grade 64). B. MIS - Information Systems Engineer position from grade 73 to grade 75. C. Public Buildings - vacant Housekeeping position (grade 50) changed to CustodianlMaintenance (grade 54). -,_.--, 908 16. Resolution designating applicant's agent and state-applicant disaster assistance agreement relating to disaster assistance funds from FEMA regarding Ice Storm 2002 (Attachment 5) 17. Authorized Cooperative Extension to submit grant continuation applications for Family Horne Care Licensure and Parents as Teachers programs. Commissioner Andrews moved to appoint Annie P. McNeill (replacing Jodi Pope) to the Mid-Carolina Aging Advisory Committee for a 3-year term to expire 4/30/06. . Commissioner McNeill seconded the motion and it passed unanimously. E. Marie Watson, Executive Director, Johnston-Lee-Harnett Community Action, Inc., presented a "Review of Local Agencies Program Year and Community Service Block Grant Anti-Poverty Plan" to the County Commissioners and the public as required prior to submission to the State. Vice Chairman Hill called to order a public hearing on use of Rural Operating Assistance Program Grant funds. Jerry Blanchard, General Service Manager, stated that in order to comply with applicable guidelines for using grant funds for fiscal year 2003-2004, a public hearing must be held to receive comments from the public regarding the program. Chairman Hill opened the meeting for comments from the public. No comments were offered and Vice Chairman Hill closed the public hearing. Vice Chairman Hill called to order a public hearing on the Annual Plan for Harnett County Housing. George Jackson, Planning Director, stated that HUD requires each Housing Agency to review and make any necessary changes to the approved Housing Agency Five Year and Annual Plan. This has been done and Mr. Jackson reviewed the Plan with the Board. Notice was published on February 14, 2003 specifying the plan would be available for public review until the public hearing on April 7. Vice Chairman opened the meeting for comments from the public. No comments were offered and Vice Chairman Hill closed the public hearing. Commissioner McNeill . moved to adopt the resolution approving the Plan as presented. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 6) Melanie Collins, Library Director, presented a powerpoint report on the library's long range plan and the process behind the plan. Included in Ms. Collins' report was the library's vision statement, mission statement, service priorities, current titles and topics, lifelong learning" information literacy, general information, and formal learning support. Departmental reports were filed with the Board from the Health Department, Veterans Affairs, Animal Control, Economic Development, Unpaid taxes on real property (Attachment 7), and Changes to the General Fund (Attachment 8). Neil Emory, County Manager, noted the following upcoming events: - Special Olympics has been rescheduled to April 23, 2003 - "Litter Sweep" roadside cleanup, April2l-May 5,2003 - National County Government Week, April 6-12, 2003 Commissioner McNeill moved that the Board go into closed session for the following purposes: (1) To discuss a personnel matter; and . (2) To instruct the county staff concerning the position to be taken by the county in the procurement of real property; and (3) To discuss matters relating to the location of industry or other business in Harnett County. Commissioner Andrews seconded the motion and it passed unanimously. Commissioner McNeill moved for the Board to corne out of closed session. Commissioner Hill seconded the motion and it passed unanimously. Commissioner McNeill moved that the County proceed with plans to sell the old county courthouse complex real property (approximately 2.5 acres) and to enter into a contract (to be reviewed by the County Attorney) with Johnson Properties Realtors & 909 Auctioneers, Inc. to auction this property. Commissioner Titchener seconded the motion and it passed unanimously. County Attorney Dwight Snow reported that the litigation entitled Beers Skanska, Inc. vs Harnett County and Harnett County Planning, Inspections and Central Permitting Department which is pending in the Harnett County Superior Court in File No. 02 CvS 2381 has been settled. A voluntary dismissal was filed by the plaintiff on March 21, 2003 in this case in exchange for the payment of $28,250 by Harnett County. Report of this settlement is made in compliance ofN.C. Gen. Stat. 143-318.1 1 (a)(3). . There being no further business, Commissioner McNeill moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting April 7, 2003, adjourned at 10:55 a.m. p:(~~,~(7;/..dr/ atrice B. Hill, 'Vice cnairman ~J~' &fVkr)Ai)U'/ Kay S. Blanchard, Clerk to the Board . Attachment 1. ~.~~. MONTHLY REFUND REPORT p'''\:lrO''J<ad by ~!"i'l ~;1lln:'.!l~t C~\I'!W 6o!!.i'i:l ;jj ccmmlslO!Onet'S i/---_7~f)"3 , ~.. Licensed Motor Vehicles Da\'a .- ~ ,t. ~v/...,a4 24-Mar-03 ~/:. fD 'K. .Jd ' BILL NAME AND ADDRESS REASON AMOUNT MONTHS YEAR MUI'Hh TOWN NUMBER VEHICLE OWNED 2002551067 BRISBIN, MELISSA LYNN VEIDCLE COUNTY -19.31 06 2002 04/03 1923 BRAGG ST, PMB 321 SOLDIPLA TE FR24. 1.78 SANFORD, NC 27330-5854 TURNED IN TOTAL - 21.09 2002520496 DENNING, ALICE BEASLEY VEIDCLE SOLD/ COUNTY - 7,73 10 2002 04/03 967 DENNING ROAD PLATE TURNED TN FRI4 - ,81 ANGIER, NC 27501 TOTAL. 8,54 . 2002516260 FIRST UNION NA nONAL BANK. VEIDCLE COUNTY - 53.95 05 2002 04/03 LEASE PROPERTY TAX SOLDIPLATE FR22 . 4.26 ACCOUNTING - V A0343 TURNED IN SC20 - 1.42 P.O. BOX 40039 TOTAL. 59,63 ROANOKE, VA 24022-0039 2002546212 HOWARD, TIMOTHY RAY CAMPER SOLD, COUNTY - 22.86 08 2002 04/03 DUNN 112 STEEPLE CHASE DR PLATE TURNED IN ClO5 - 13,84 DUNN, NC 28334 SC20 - .60 TOTAL - 37.30 9,10 BILL NAME AND ADDRESS REASON AMOUNT MONTHS YEAR MONTH TOWN NUMBER VEHICLE OWNED 2002575886 MENSER, ROBERT PAUL VEffiCLE TOTAL COUNTY. 35.55 05 2002 04/03 20 SPRING LANE LOSS FRI8.3.27 LILLINGTON, NC 27546 TOTAL - 38.82 2002545732 SELLERS, MARTIN PAUL SOLD VEffiCLE; COUNTY. 10,23 08 2002 04/03 P,O, BOX 1689 TURNED IN TAG FR60. 1.35 HARROGA TE, 1N 37752 TOTAL - 11.58 . 2002583157 SELLERS, MARTIN PAUL SOLD VEHICLE; COUNTY - 53,15 04 2002 04/03 P.O. BOX 1689 TURNED IN TAG FR60 - 6.99 HARROGATE,1N 37752 TOTAL-60.14 2002535606 SNELL, ANNA APOLONIO SOLD VEHICLE; COUNTY - 19.38 09 2002 04/03 236 LAUREL BROOK CT TURNED IN TAG FR30 - 2.04 FUQUAY VARINA, NC 27526-6074 TOTAL - 2\.42 2002550275 THOMAS, RICHARD M, JR VEHICLE COUNTY - 30.35 04 2002 04/03 DUNN 123 GULF ST SOLD/PLATE CI05 - 18.37 DUNN, NC 28334 TURNED IN SC20. .80 TOTAL. 49.52 Afi"fi'W@~ lW ~l'iw H~m~tt Cfjidi'lty iaOtifd of Commi$l'ilonetS DatG 4--7 - D3 ~.....r MONTHLY REFUND REPORT ~ J. ~ 1 24-Mar-03 u..lc- ~ ~ . BILL NUMBER NAME REASON AMOUNT YEAR MONTH TOWN 2002008180 CALIFORNIA FIRST TAXPAYER LISTED COUNTYWIDE - 40,301 X ,76 = 306,29 2002 04/03 NATIONAL BANK INCORRECTLY BUIES CREEK FIRE. 40,301 X ,10 = 5 HUTTON CENTRE DR 40.30 SU1TE 200 TOTAL. 346,59 SANTA ANA, CA 92707 2002023093 HONEYCUTT, TED PARCEL DOUBLE LISTED COUNTYWIDE. 18,750 X .76 = 142.50 2002 04/03 8254 NC 210N BLACKRIVERFIRE-18,750X.07= ANGIER, NC 27501 13,12 TOTAL. 155,62 2001022159 HONEYCUTT, TED PARCEL DOUBLE LISTED COUNTYWIDE. 18,750 X .76 = 142.50 2001 04/03 8254 NC 210N BLACK RIVER FIRE .18,750 X .07 = ANGIER, NC 27501 13.12 TOTAL - 155,62 2000022642 HONEYCUTT, TED PARCEL DOUBLE LISTED COUNTYWIDE. 18,750 X .73 = 136.87 2000 04/03 8254 NC 210N BLACK RIVER FIRE. 18,750 X .07 = ANGIER, NC 27501 13,12 TOTAL. 149,99 1999021691 HONEYCUTT, TED PARCEL DOUBLE LISTED COUNTYWIDE. 18,750 X .73 = 136.87 1999 04/03 8254 NC 210N BLACK RIVER FIRE - 18,750 X ,07 = ANGIER, NC 27501 13,12 TOTAL - 149.99 200231906 MCCONNELL, VALUE CORRECTION COUNTYWIDE - 9,2'ffi X ,76 = 70.45 2002 04/03 RAYMOND L ERWIN FIRE. 9,270 X ,07 = 6.49 818 ANTIOCH CHURCH TOTAL -76,94 ROAD . DUNN, NC 28334 200231910 MCCONNELL, BILLED AS REAL AND COUNTYWIDE - 24,551 X ,76 = 186.59 2002 04/03 RAYMOND L PERSONAL ERWIN FIRE - 24551 X .07 = 17.19 818 ANTIOCH CHURCH TOTAL - 203.78 ROAD DUNN, NC 28334 2001052254 WERBELOW, DOUBLEWIDE MOBILE COUNTY - 41,240 X ,76 = 313.42 2001 04/03 STEPHANIE LYNN HOME DOUBLE LISTED SUMMERVILLE FIRE - 41,240 X ,07 = 5975 MCDOUGALD 28.86 ROAD TOTAL - 342.28 LILLINGTON, NC 27546 MARZIANO & MINIER,PA ass S29 3932 3 02,49pm P. 001 911 Attachment.2. /~, ORCER NO. co~ I~ 3 DATe 3-11-03 STATE NC CONTRACT FOR I COUNTY SW Phase III Harnett OWNI!A n--------------eO\tfl-l:'Y=~f-I:...,:,:.~tt7-PO 3,,^ :H:l'!l,-r;t:tli:n':!,-ul1, "I.. ~ I ~o"--._------------------- ro .._,~;;!,r,15,_"!;;9!l~j;,nl.,;;,t.;i,.9.J:I.."c.Q,.,,...p.o_.,aox, ,5,QQ..._,MQI:I:is,v_i~~e..__,NC_..2.25.60."" . , . . '. . (CDnlraCfor) ....___.._.._..__.u.___. Vou are hereby re~uested to comp1r w~h .~.h.~:.r~o~ing changes (rom the contract plans and specifications: , --- DescripU~n 01 Cha;;-g;;~-- -- I DECREASE .mCREASE- (Supplemental Plans and Specilicalions Attached) in Contract Price in Contract Price $ $ 5.268.80 . ----.. -.-.-------..---- 'TOTALS S ____ ._!it. 268.80 NET CHANGlUN CONTRACT PRICE: S _..-nnn~__'"C______,,__ :_~~~_:~~__~, JUSTIFICATION:, .. .To adj'ust overruns and under runs l." ...., .. ~- .~.. .". - The alllllW!t oflhe Contract will be{~H1) (I.creased) By:The Sum Of: Fi va- thousand,. 'two hundred-sixtv-eioht dolla.."! And BO I' on---- Dollats (S 2.. 2~8. 80 ). The Contract Total Including this and previous Change Orders Will B~' Three Million~' Three hundr...d- , and 271100) $3.321,388.2 twentv-one thousand. t.or"" hl1~-"; ...~/-"; n~~llars {S \. I ' , 0 Days. . This document will be . Requested ,_. ' ~ , ~' i ~ (O..n.') (D. I.) ...h 3-' , -('1"'\ Recommended . . -, -- - - ". ~ ~~. ...... wner'. Archlt.ct/En"n.." (D.'e) Acc. ted .1 l( \} -J .h-." 7..,lo MA<La.\ ' 2(:0~ p C:::.).) ~ (C.n"...... (D...) . . I _ __ _______ -c __ -.._"..".. _... ._..~ _.~ ~ "'c'''~ ..-... --I tJ.,d Z, 1003 ~ >-1, , :t I BOC Approval Dak Attachment 3. · HARNETT COUNTY I COMMUNITY DEVELOPMENT BLOC! ECONOMIC DEVELOPMEN1 PROJECT BUDGET ORDINAN 7 /) Be it ordained by the Harnett County Board of Commi ~- Carolina G,S. 159-8 and 159-13.2, the following grant, adopted: Section 1: The project authorized is for activities contained in the Small Cities Community Development Block Grant - Housing Development Grant Agreement between this unit and the North Carolina Department of Commerce - Division of Community Assistance. Section 2: The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules and regulations of the North Carolina Department of Commerce, and the budget contained herein. Section 3: The following revenues are anticipated to be available to complete the . project: Community Development Block Grant $ 181,010 Local 9!1.448.234 Total $1,629,244 J Section 4: The following line items are created for this project and appropriations: PROJECT FUNDS · Activitv CDBG Local Total Capital Outlay 15,000 15,000 Administration 14,151 14,151 Engineering 176,000 176,000 Land/ROW 7,000 7,000 Contingency 60,103 60,103 Bond Issuance/lnsurance 7,708 7,708 Construction Interest 70,000 70,000 Construction 181.010 1,098.272 1.279.282 Total 181,010 1,448,234 1,629,244 912 Section 5: The County's finance officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal, state and local regulations. Section 6: Funds may be advanced from the General Fund for the purpose of making payments as due, Reimbursement requests should be made to the grantor agency in an orderly anld timely manner. Section 7: The finance officer is directed to report monthly on the financial status of each project element and on the total grant revenues received or claimed, Section 8: The budget officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission to the board of the County commissioners. . Section 9: Copies of this grant ordinance shall be made available to the budget officer and/or the finance officer for direction in carrying out this project. Duly adopted this I-J th day of April, 2003 upon motion made by Commissioner Ti'f~h p~n;X . seconded by Commissioner fh,.dr-eliJs. and adopted by the following vote: , ~YES L(... NOES 0 ABSTAINED 0 HARNETT COUNTY BY: ~::~J~ Beatrice Hill, '~1ice-Chair ATTEST: ~./, (j1M~ Clerk the Commissioners Attachment 4. III Harnett COUNTY Board of Commissioners . NORTH CAROLINA www.harnen.org Teddy J. Byrd, Cheirmen Beatrice 8. Hill. Vice Chairman Dan B. Andrews Tim McNeill Walt Titchener RESOLUTION Kay S. Blanchard, Clerk to the Board SUPPORT OUR TROOPS PO Box 759 102 East front Street Lillington, NC 27546 WHEREAS, Harnett County is home to portions of Fort Bragg and a neighbor of ph: 910-893-7555 Pope Air Force Base; and fax: 911l-814-2662 WHEREAS, recent world events have transpired that may place our military family in harms way as they bravely answer the call to duty to secure our freedoms and to protect the American Way of Life; and WHEREAS, Harnett County supports our military both at home and abroad and pledges to support and care for the families left at home; and WHEREAS, let no one doubt that the citizens of Harnett County stand united behind our troops and fervently offer our prayers for their safe return. NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners pledges its unified efforts to support our armed forces service members and their families during these uncertain times, Adopted this 7'h day of April, 2003. . HARNETT COUNTY BOARD OF COMMISSIONERS t//~~k ~a...... lJ. aL_ eatrice B, Hill, Ice Chairman Dan B. Andrews UJd-<'f7tvt- 0AA Ji;kiJJ WaIt Titchener Tim McNeill strong roots' new growth ,---- 91 ~3 Attachment 5. I RESOLUTION DESIGNATION OF APPLICANT'S AGENT North Carolina Division of Emerj1;ency Management Organization Name (hereafter named Organization) Disaster Number: I Harnett County FEMA I448-DR-NC Applicant's State Cognizant Agency for Single Audit purposes (If Cognizant Agency is not assigned. please indicate): North Carolina Applicanfs Fiscal Year (FY) Start Month: Julv Day: 01 Applicant's Federal Employer's Identification Number , 56-6000306 Applicant's Federal Information Processing Standards (FlPS) Number . PRIMARY AGENT SECONDARY AGENT Agent's Name Agent's Name Neil Emo~ Organization Organization ; Harnett CountY Official position Official Position County Mana~er Mailing Address Mailing Address P,O, Box 760 City ,State, Zip City ,State, Zip LillinRton.. NC 27546 Daytime Telephone Daytime Telephone 910893-7555 Facsimile Number I Facsimile Number 910814-2662 Pager or Cellular Number I Pager or Cellular Number BE IT RESOLVED BY lbe governing body of the Organization (a public entity duly organized under the laws of the Slate of North Carolina) that the above-named Primary and Secondary Agents arc hereby authorized to execute and file applications for federal and/or state assistance on .. behalf of ilie Organization for the purpose of obtaining certain stale and federal financial assistllllce under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, (public Law 91..288 as amended) or as otherwise available. BE IT FURTHER RESOLVED that the above-named agents are authorized. to represent and act for tbe Organization in aU dealings with the State of North Carolina and the Federal Emergency Management Agency for al1 matters pertaining to such disaster assistance required by the grant agreements and the assprances printed on the reverse side hereof. BE IT FINALLY RESOLVED THAT the above-named agents are authorized to act severally. PASSED AND APPROVED this 7th davof A~il .2<QJ GOVERNING BODY '-.l!.luux'ING OFFICIAL Board of Commissioners , Name and Title Name Beatrice B. Hill. Vice Chairm~~ Kav S. Blanchard Name and Title Official Position Clerk to the Board Name and Title Daytime Telephone 910-893-7555 L. CERTIFICATION Kay S. Blanchard , (Name) duly appointed and Clerk to the Bpard (Title) of the Governing Body, do hereby certify that the above is a true and correct copy of a resolution passed and , approved by the Governing Body of Harnett County (Organization) on the ~ day of April .20Q} '-;;. . I Date: April 16. 2003 Signature: /{fli.. _ -t, 1UA-M.t'la.tvui , ~ 0 Attachment 6. HARNETT COUNTY NORTH CAROLINA RESOLUTION WHEREAS, Harnett County operates a Section 8 Housing Program whose purpose is to provide improved living for very low income families; and WHEREAS, this program operates under certain regulations and guidelines as specified by the U.S. Department of Housing and Urban Development; and WHEREAS, a resolution dated March 20, 2000 adopted the PHA Plans: 5 Year Plan for Fiscal Years 2000 - 2004 and the Annual Plan for Fiscal Year 2000, as required by the U.S. Department of Housing and Urban Development, and WHEREAS, the same regulations and guidelines requires the adoption of the Annual Plan for the Fiscal Year 2003-2004. WHEREAS, the PHA Annual Plan has been prepared which includes the elements required by the U.S. Department of Housing and Urban Development; and WHEREAS, Federal regulations requires adoption of this Annual Plan by the local . governing board; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Harnett, North Carolina that the attached Annual Plan for Fiscal Year 2003-2004 for the operation of the county's Section 8 Housing Program is hereby adopted. Adopted this 7th day of April, 2003. HARNETT COUNTY BOARD OF COMMISSIONERS ~~rdJiff, &...... ll. tU.- lfeatrice B. Hill, V{ce Chairman ~,: Dan B. Andrews LJ J..;(-?~ '-t~ U~JP Walt Titchener Tim McNeill _91-4 Attachment 7. - Harnett County Tax Department Harnett M E M 0 COUNTY NORTH CAROLINA To: Kay Blanchard, Clerk to the Board From: L.C, O'Quinn, Tax Administrator~ ~ Subject: Unpaid 2002 Taxes on Real Property Date: March 18, 2003 Cc: Neil Emory, County Manager . In accordance with G,S, 105-369(a), I am reporting the amount of unpaid 2002 taxes on real property to date, That amount is $2,415,209,34, Please find attached a copy of the totals sheet, directly from the computerized report. Please submit this information to the Board of Commissioners, Attachment 8. Fund Balance Changes - General Fund Fiscal Year 2002-2003 As of 4/2/03 $3,012,703 To increase Fund Balance Appropriated for the rental of a 1 7/1/2002 Transportation $2,227,00 110 specialized chair-lift van for the Transportation Department. - To increase Fund Balance Appropriated to carry donated . 4 7/15/200?, Emergency Services $1,199,00 110 funds forward from a prior year, " - To increase Fund Balance Appropriated due to unused contributions to the Department on Aging for the prior fiscal 6 7/15/2002 Aging $2,844,00 110 year, To reduce Fund Balance A!,!Hvp,;ated do to decrease in 12 8/5/2002 Sheriff ($30,715,00) 110 contracted services budget. To increase Fund Balance Al'lHvl',;ated to re-enclUIlber 19 8/5/2002 Finance $141,974,00 110 purchase orders from fiscal year 2001-2002, $34,320.001 rIO budget rent for office spaces through the end of the fiscal 23 8/5/2002 Facilities Fees 110 vear, To increase Fund Balance Due to unspent Medicaid Earnings 34 8/5/2002 Health $28,543,00 110 and Family Planning Fees for fiscal year 2001-2002, To increase Fund Balance Appropriated to re-enclUIlber fundJ budgeted in the prior fiscal year for the alarm replacement at 37 8/5/2002 Sheriff $19,730,OCI 110 the Sheriff Department. I To increase F~d Balance Al'l'wp,;ated for a part-time I 49 8/19/2002 Planning $24,560,00 110 position in the Planning Department. - To increase Fund Balance Appropriated due to unexpended donated and Special Needs Adoption funding from the prior 57 8/19/2002 Social SeIVices , $48,242,Oe, 110 year, " - To increase Fund Balance Appropriated to cover the County'! in-kind contnbution for the Child Care Resource & Refenal 74 9/3/2002 Cooperative ExtensioI $4,320,00 110 Program, - To increase Fund Balance Appropriated to budget Medicaid 78 9/16/2002 Health $14,497,00 110 Cost Settlement funds received on May 22, 2002, To decrease Fund Balance Al'l',vl',;ated due to an increase in . 82 9/16/2002 Transportation ($1,218,00) 110 the grant awarded from the NC Division of Aging, - To increase Fund Balance Appropriated to return unspent grant funds from fiscal year 2001-2002 for the Rural 86 9/16/2002 MIS $844,00 110 Economic Development Grant. - To reduce Fund Balance A.-i-.~l'.~ated so the cunent budget will coincide with the Office of Juvenile Justice Program 90 9/1612002 Youth SeIVices ($1,836,00) 110 Agreement for the cunent fiscal year, - To increase Fund Balance Appropriated due to business tax 105 101712002 Tax $1,894,00 110 audits conducted by Tax Management Associates, To increase Fund Balance Appropriated to return unspent grant funds from fiscal year 2001-2002 for the CBA Juvenile 109 101712002 Youth Services $7,868,00 110 Restitution, - ITO setup budget for grant proceeds for the planning 120 10/21/2002 Planning $2,500,00 110 department. 123 I I I T~' increase Fund Balance Appropriated to cover advertising j 10/21/2002 Finance $1,181.00 110 cost associated with the Surplus Sale. 147B 10/29/2002 Governing Body $3,250,00 110 Funds needed for newly organized North Harnett Senior CluJ 91~ Fund Balance Changes - General Fund Fiscal Year 2002-2003 As of 4/2103 $3,012,703 To reduce F1n1d Balance App.vp.;ated due to the receipt of 137 11/4/2002 Emergency Services ($11,610,00) 110 grant proceeds for the Emergency Management Program, To increase F1n1d Balance Appwp.:ated to cover advertising 139 11/4/2002 Finance $482,00 110 cost associated with the Surplus Sale, . 1140 I To increase F1n1d Balance Appropriated due to business tax 11/4/2002 Tax $306,00 110 ~udits conducted by Tax Management Associates, To increase F1n1d Balance Appwp.:ated due to Medicaid Cos Settlement F1n1ds which were received during the prior fiscal 142 11/4/2002 Health I $39.725,00 110 vear, I To increase F1n1d Balance Appropriated due to a contract for I 163 11/18/2002 Public Buildings $83,130,00 110 Jefferson's Cleaning Service, To increase F1n1d Balance Appropriated to cover rent for 170 1212/2002 Finance $2,050,00 110 November due to a delay in the move to the new Courthouse. ITO increase F1n1d Balance Appropriated for the Agriculture 180 12/2/2002 Cooperative Extensior $1,000,00 110 Pro~, To reduce F1n1d Balance App.vp.;ated to setup a Captain's positions in charge of Courthouse security and to purchase 186 12/2/2002 Sheriff ($54,249,00) 110 equipment needed to perform the duties of this position, - Interfund Transfer I To increase F1n1d Balance Aplcavp.:ated for the C01n1ty's 169 12/2/2002 $50,000,00 110 contribution to the Shawtown Capital Proiect. I 185 I I To reduce F1n1d Balance appropriated due to the receipt of 12/2/2002 Revenues ($3,436,00) 110 funds from the NC Department of State Treasurer, 1194 To reduce F1n1d Balance Appropriated due to the receipt of 1/6/2003 Revenues ($8,629,00) 110 various unanticipated revenues, To increase F1n1d Balance At't'.vp.;ated to budget expenditures for Courthouse Security which will be funded b~ 226 1/6/2003 Sheriff $31,794,00 110 a Local Law Enforcement Grant. - To reduce F1n1d Balance Appwp.;ated due to the receipt of grant f1n1ds from the North Carolina Department Of 231 1/21/2003 Revenues ($100,000,00) 110 Transportation, . To increase F1n1d Balance Appropriated to cover technical 233 1/21/2003 MIS $9,225,00 110 services provided by Eric McKinney, I 234 To increase F1n1d Balance Appropriated due to unspent I 1/21/2003 Cooperative ExtensiOI $1,976,00 110 revenue from prior fiscal year, To increase F1n1d Balance App.vp.;ated to purchase a new 236 1/21/2003 Sheriff $15,000,00 110 vehicle. To increase F1n1d Balance App.vp.;ated to use 1n1spent prior j 238 1/21/2003 Cooperative Extensior $4,000,00 110 year funds to setup a new position. To increase F1n1d Balance Appropriated to budget the 242 1/21/2003 Governing Body $3,900,00 110 County's local match for the Hillcrest Youth Shelter. To reduce F1n1d Balance Appropriated to budget grant funds for the clUTent fiscal year for the Senior Center Area of 259 2/3/2003 Parks & Recreation ($5,653,00) 110 Aging, T~ in~rease F1n1d Balance Appropriated due to 1n1used funds 262 2/3/2003 General $1,768,00 110 from the prior fiscal year, To increase F1n1d Balance ApI" vp.:aled to cover the additional expense of purchasing janitorial supplies for the 266 2/3/2003 General $15,000,00 110 jaiL , To increase F1n1d Balance ApI" vp,:ated to cover the purchasd of two desk chairs, a computer workstation and four stacking 296 3/3/2003 Facilities Fees $1,625,00 110 chairs for Juvenile Justice, To reduce F1n1d Balance Appwp,:ated to budget donations received to benefit the foster children and the elderly and to 297 3/3/2003 Social Services ($36,736,00) 110 budget additional f1n1ding received To increase Fund Balance Appropriated due to business tax 309 3/3/2003 Tax $687,00 110 audits conducted by Tax Management Associates, To reduce F1n1d Balance Appropriated and Support Services so that the clUTent expenditures budgeted for WIA will reflecI 312 3/3/2003 Human Resources ($1,749,00) 110 the ~ant revenue, . I To increase F1n1d Balance At't'. ~t'.;ated to budget expenditures for a position which will be in charge of 330 3/17/2003 Sheriff $29,225.00 110 courthouse security To increase Fund Balahce Appropriated to cover Register of 353 3/17/2003 Register Of Deeds $8,500,00 110 Deeds Special Expenditures through the fiscal year, ~ , To increase P1n1d Balance App.vp.;ated to cover professional 357 3/1712003 Govern~ Body $50,000,00 110 services expenditures for the balance of the fiscal year, To increase F1n1d Balance App.vp.;ated for the purchase and installation of security measures at the Sheriff's Department to 359B 3/12/2003 Sheriff $21,112.00 110 control access to the law enforcement center, I I year-to-date Fund Balance Appropriated: $3,467,370 \9 ""'6 ,..L Fund Balance Changes Public Utilities Fiscal Year 2002-2003 As of 4/2/03 Original Budgeted Fund Balance Appropriated: $145,290.00 -!III"lliIIIIJI~I;;_tII.III!iI!l111 To increase Fund Balance Appropriated for a transfer of funds to the Southwest Regional Transmission 2 7/1/2002 Public Utilities $342,791.00 531 Project. . To increase Fund Balance Appropriated for to re- encumber purchase orders from fiscal year 2001 - 18 8/5/2002 Public Utilities $101,000,00 531 2002, To increase Fund Balance Appropriated to budget a transfer of funds to the Titan Wastewater Extension 25 8/5/2002 Public Utilities $44,038,00 531 Proj ect. To increase Fund Balance Appropriated to budget a transfer of funds to the Titan Industries Wastewater 27 8/5/2002 Public Utilities $7,405,00 531 Proj ect. To increase Fund Balance ApI" vp.;ated to budget a transfer of funds to the Coats Wastewater Extension 30 8/5/2002 Public Utilities $95,000,00 531 Proiect. To increase Fund Balance Appropriated for the transfer of funds to the General Fund for the Edgerton 76 9/3/2002 Public Utilities $14,675,00 531 I Industrial Park. To increase Fund Balance to transfer funds to the 108 10/7/2002 Public Utilities $416,217 ,00 531 Coats Wastewater Proiect, ] To increase Fund Balance to transfer funds to the 145 11/4/2002 Public Utilities $8,000,00 531 Titan Wastewater Extension Pro,iect. To reduce Fund Balance Appropriated due to the sale of other assets from the surplus sale on November 23, I 195 1/612003 Public Utilities ($10,075,00) 531 2002 To increase Fund Balance appropriated to advance funds to the Western Hamett/Johnsonville School I 230 Project until Board of Education and Community 1/6/2003 Public Utilities $200,000,00 531 Development Block Grant Funds are received. transfer of funds to the 18 mgd Water Plant Upgrade due to a change order from TA Loving for a high . 241 1/21/2003 Public Utilities $186,295.00 531 service !lump station, To budget the transfer of funds from Public Utilities to the project to fund operations until grant 3/312003 Public Utilities $143,000,00 531 reimbursements are received, I " year-to-date Fund Balance Appropriated: $1,693,636,00 --- $315,785.00 To reduce Fund Balance Appropriated due to a budget 64 9/3/2002 Solid Waste ($186) 580 adjustment to the Xerox copy charge, To increase Fund Balance Appropriated to cover a large volume of unexpected repairs to equipment at 294 3/3/2003 Solid Waste $50?000 580 the landfill, To increase Fund Balance Appwp.;ated to fund the purchase of a used tractor to move trailers at Anderson 366 3/17/2003 Solid Waste $8,300 580 Creek transfer station, I I I I I I I I I I I I I I I I I I I J . Year-to-Date Fund Balance Appropriated: $373,899.00