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Home My WebLink About050117a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting May 1, 2017 1. Call to order -Chairman Gordon Springle 9:00 am 2. Pledge of Allegiance and Invocation -Commissioner Abe Elmore 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates, refunds and releases D. Resolution to Cancel the May 9, 2017 Work Session of the Hamett County Board of Commissioners E. Hamett County Emergency Medical Services Week Proclamation F. Hamett County Emergency Services requests approval to donate a 2005 Ford E-350 Bus to the Hamett United Police Athletic League program. G. Hamett County Veteran Services requests award of bid to The Spruill Construction Corporation in the amount of $38,000 to construct the Veterans Park Storage Building. H. Hamett County Information Technology request award of bid to Tritronics in the amount of $429,971.38 to install updated audiovisual equipment in our Courthouse. I. Hamett County Parks and Recreation requests award of bid to Barrs Recreation in the amount of $52 ,041 for the equipment for the Boone Trail Community Center and Library playground. J. Hamett County Cooperative Extension requests permission to accept 2017-18 Adolescent Parenting Grant from the NC Department of Health and Human Services Department in the amount of $75,000 in support of the Teen Pregnancy Prevention Initiative. There is a local in-kind match of $25 ,000, which includes office space for APP Coordinator, APP Library Space and Extension Director's Supervision of 5% of salary. K. Harnett County Department of Public Utilities (HCDPU) requests approval of the North Hamett Waste Water Treatment Plant Upgrade Project Ordinance for $5 ,773,752. This project consists of the construction of a sludge dewatering system for both alum and wastewater sludge at the facility. It also consists of the addition of rotating disc filters and aeration basin anoxic zone mixers for improved treatment capability. These improvements are part of an increase in permitted treatment capacity at the plant from 5.6 MGD to 7.5 MGD. This project will be funded solely by HCDPU capital reserves. Page 1 050117 HC BOC Page 1 L. Hamett County Sheriffs Office requests approval to accept the award of one Watch Guard 4RE Digital HD Panoramic in-car camera system valued at $5,000 and one Raptor KA Band Radar window mount radar unit valued at $1,800. These items will be awarded to Hamett County based upon the NC Governor's Highway Traffic Safety Grant point system. M. Hamett County Sheriffs Office requests approval to trade in eight (8) old Pro-I 000 radar units and antennas to Tarheel Waves LLC in Greensboro NC in exchange for repairs to a Golden Eagle radar unit. Repairs to the Golden Eagle unit are estimated at $1,550 and the unit is valued at approximately $2,700. N. General Services/Airport requests approval of the NC DOT/Division of Aviation grant agreement to develop alternatives for upgrading or replacing the existing Terminal Building at the Hamett Regional Jetport, originally constructed in the early 1980s. Hamett County will receive a 90% federally funded grant with a local match of 10% funded by the current budget. The grant agreement also requires approval of a resolution to appropriate the 10% of the total estimated project cost of $47,510. 0. General Services/Airport requests approval of the NC DOT/Division of Aviation grant agreement to repair/replace the existing the primary Wind Cone at the Hamett Regional Jetport and add a supplemental wind cone at both ends of Runway 5-23 . Hamett County will receive a 90% federally funded grant with a local match of 10% funded by the current budget. The grant agreement also requires approval of a resolution to appropriate the 10% of the total estimated project cost of $27,460. P. Hamett County Human Resources requests approval of the 2017-2018 benefits plan for county employees recommended by the Employee Benefits Committee. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. Presentation ofN.C. Forest Service 2016 Summary of Accomplishments in Hamett County, Buren Fulmer, Hamett County Ranger 8. Hamett County Finance Officer, on behalf of the Board of Education, requests approval of the revised 2016-2017 Capital Needs Assessment to include the purchase of three (3) yellow buses costing $265 ,797 and a Skyjack 4632 for auxiliary services costing $18 ,300 totaling $284,097. 9. County Manager's Report -Joseph Jeffries, County Manager 10. New Business 11. Closed Session 12. Recess -the Board of Commissioners will convene in work session, immediately following their regular meeting, to continue 2017 /18 budget discussions. Page 2 050117 HC BOC Page 2 Agenda Item __ 4_---'-A-=------ HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting April 17, 2017 The Harnett County Board of Commissioners met in regular session on Monday, April 17, 2017, in the Commissioners Meeting Room, County Administration Building, I 02 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries , County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle reconvened the Harnett County Board of Commissioners at 7 :00 pm. The Board meet earlier in special session with the Harnett County Board of Education. Chairman Springle called for additions and deletions to the published agenda. Commissioner Elmore requested the addition of a Proclamation for 2017 Child Abuse Prevention Month. Mr. Jeffries requested the Resolution Providing for the Issuance of Series 2017 General Obligation School Bonds be removed from the consent agenda for discussion purposes. Last, Mr. Jeffries announced the removal of the proposed zoning change public hearing to allow for proper notice. Commissioner McKoy moved to approve the agenda as amended. Vice Chairman Miller seconded the motion, which passed unanimously. Commissioner E lmore moved to approve the following items listed on the revised consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Budget Amendments: 359 JCPC Grant Program Code 110-5899-420.32-64 Healthy Choices 110-5899-420.35-25 Court Psychologist 110-7324-465.11-00 4H Teen Court Salaries l 10-7324-465.21-00 4H Teen Court insurance 110-7324-465 .22-00 4H Teen Court FICA I 10-7324-465.23-0l 4H Teen Court Retirement 110-7324-465.25-IO 4H Teen Court Unemployment 1,800 increase 2,000 increase 894 increase 319 increase 624 decrease 187 decrease 3 increase April 17, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page I of6 050117 HC BOC Page 3 359 JCPC Grant Program continued Code 110-7324-465.26-08 4H Teen Court Workers Comp 357 decrease 110-7324-465.41-11 4H Teen Court Telecommunications 10 increase I 10-7324-465.58-0l 4H Teen Court Training 1,982 increase l 10-7324-465.58-14 4H Teen Court Travel 100 increase l 10-7324-465.60-33 4H Teen Court Materials 3,236 increase l 10-7324-465.60-47 4H Teen Court Food & Provisions 56 increase I 10-7930-441.12-00 Restitution Salaries & Wages 15,456 increase 110-7930-441.21-05 Restitution Employee Clinic 1,001 increase 110-7930-441.11-14 Restitution Group Insurance 24 increase 110-7930-441.21-07 Restitution Dental 47 increase 110-7930-441.22-00 Restitution FICA 744 decrease 110-7930-441 .23-00 Restitution Supplement Retirement 1,148 increase 110-7930-441.23-01 Restitution Supplemental Retirement 104 increase 110-7930-441.25-l O Restitution Unemployment 87 decrease 110-7930-441.26-08 Restitution Workers Compensation 867 increase 110-7930-441.33-45 Restitution Contracted Services 250 decrease 110-7930-441.35-06 Restitution JCPC Paid 1,000 decrease 110-7930-441.55-12 Restitution Printing and Binding 90 increase 110-7930-441.58-01 Restitution Training & Meetings 300 decrease 110-7930-441 .58-14 Restitution Travel Admin 400 decrease 110-7930-441.60-31 Restitution Supplies & Gas 2,000decrease 110-7930-441.60-33 Restitution Materials & Supplies 1,064 increase 110-7930-441.60-36 Restitution Uniforms 84 decrease l 10-7930-441.60-37 Restitution Program supplies 500 decrease 110-7930-441.60-47 Restitution Food & Provisions 50 decrease 110-0000-344.41-08 JCPC Healthy Choices 1,800 increase 110-0000-331.41-02 CBA Court Psychologist 2,000 increase 110-0000-334/73-24 4H Teen Court 5,432 increase 110-0000-331.77-02 Restitution 9,232 decrease 363 Capital Maintenance Fund Code 196-4 700-410.43-15 Repair & Maint. Building 196-0000-399.00-00 Fund Balance Appropriated 364 Emergency Services Department Code 110-5300-420.60-33 Operating Supplies 110-0000-351.53-02 Fire Marshal Restitution l 10-0000-322.53-01 Emergency ServicesNiolations l 10-0000-322 .53-05 Emergency Services/Foster Homes 365 Health Department Code 110-0000-34 5 .1 0-14 Medicaid PCM l 10-0000-345.10-15 Medicaid 200,000 increase 200,000 increase 1,311 increase 511 increase 650 increase 150 increase 35 ,068 increase 35,068 decrease April 17, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 2 of 6 050117 HC BOC Page 4 2. Tax rebates, refunds and releases (Attachment 1) 3. Hamett County Health Director requested approval to accept funding from the Susan G. Komen Triangle to the Coast grant for $12,359 to provide access to breast cancer education, outreach and screenings. There are no matching funds required. 4 . Human Resources requested approval of County Manager's salary adjustment effective April 16, 2017. The increase was recommended as the result of the Springsted compensation study that was done to bring all Hamett County positions and salaries to market value. 5. Hamett County Legal Department requested approval of Hamett County Personal Property Disposal Policy that allows the County to do a private sell of County property valued under $30,000 without having to obtain Board approval through a resolution. 6 . Proclamation for 2017 Child Abuse Prevention Month Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation Kris Nystrom of 391 Center Lane in Bunnlevel talked about Hwy 210 in Hamett County. He also said he hoped the Board would discuss proposed revised police power ordinances recently reviewed by the Planning Board. Alan Longman talked about problems with mass transportation in Hamett County and mentioned the possibility of interconnecting bus services from Cumberland County through Hamett County to Wake County. Elizabeth Crudup of 689 Silas Moore Road in Coats said she hopes Hamett County would enacts the "Too Good To Fail" program that would be administered to children through guidance counselors in the school system. There were no appointments. Deputy Finance Officer Allen C oats noted the Board is required to adopt a Resolution Providing for the Issuance of Series 2017 General Obligation School Bonds in order for the County to issue bonds for the construction of the new Benhaven School project. Mr . Coats stated in order for the LGC to sale the bonds on May 9th the resolution needed to be adopted tonight. However, Mr. Coats reported, the Board of Education had yet to open bids for the project and Hite Associates is no longer sure $25.2 Million will be enough to cover the project. Mr. Coats discussed options with the Board, which included a revised resolution that would allow the Board to approve a "not to exceed", amount with the understanding once the bids were open they would know the exact amount of bonds to sale. Mr. Coats suggested if the Board wishes to approve the revised resolution that they set the amount not to exceed $30 Million. Staff will report final bid amounts to the Board during their April 25th work session. Vice Chairman Miller confirmed that a Y4-cent sales tax was passed to make debt payments on this school. Mr. Coats stated the Y4 sales tax is not currently generating enough revenue to cover April 17 , 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 3 of 6 050117 HC BOC Page 5 this debt payment so the County will have to borrow the money up front and then pay it back over time. Chairman Springle clarified approval of the resolution authorizes the LGC to sale no more than $30 Million of bonds on May 9 , 2017 to fund the Benhaven School project. Commissioner McKoy moved to adopt the revised Resolution Providing for the Issuance of Series 2017 General Obligation School Bonds not to exceed $30 Million. Vice Chairman Miller seconded the motion, which passed unanimously . Bob Woolston , Chairman of the Nonprofit Funding Committee, presented the committee 's 2017- 18 funding recommendations as follows : Buddy Backpack 5,000 CareNet Counseling 2 ,500 Disabled Veterans 5 ,000 Friends Fighting Cancer 5,000 Land Habitat For Humanity donation Hamett United PAL 5,000 HTS Daily Bread 2 ,500 NC Economic Assistance 1,000 SAFE of Hamett County 2 ,000 Special Olympics 10,000 Think Smart Connection 5,000 Transitions Life Care 2,500 T riangle South Literacy 5 ,000 Total fundin2 recommended $50,500 Commissioner Elmore moved to approve the Nonprofit Funding Committee's funding recommendations totaling $50,500. Commissioner McKoy seconded the motion, which passed unanimous! y. Victoria Whitt, Executive Director of the Sandhills Center, presented a program update and FY 2017/2018 County general budget request for Harnett County in the amount of $199,679. Mrs . Whitt noted Sandhills Center has not requested an increase in county general funding during the past thirteen years and thanked the Board for their dedication and the continuance of funding. She reminded the group that all of the funding received stays in Harnett County to support the walk-in crisi s center that Sandhills Center supports. Mrs. Whitt also thanked Harnett County for the three in-kind buildings the County provides to Sandhills Center for the use of providers. Mrs . Whitt thanked Vice Chairman M iller for his service on the Sandhills Centers Board and Commissioner McKoy for her past service. She also reco gnized Tonya Gray who serves on the Sandhills Centers Board of Directors representing Hamett County. April 17 , 2017 Regular Meeting Minutes Hamett County Board of C ommissioners Page 4 of 6 050117 HC BOC Page 6 Mrs. Whitt said Sand.hills has been meeting with county staff including Administration, Social Services, Health Department and law enforcement to identify areas of needs in Hamett County. She said Sandhills has worked out a relationship with Harnett County Social Services where they are providing funding to supplement the guardianship services. Mrs. Whitt also noted Harnett County has two Access2Care Screening/Kiosks located in the Social Services lobby and Library. Mrs. Whitt announced the Crisis Intervention Training, which is CIT for law enforcement officers, will be held June 12-16, 2017. She also announced seven upcoming Mental Health First Aid Trainings. Mrs. Whitt shared a "dashboard" highlighting Harnett County members served in 2016, most frequent behavioral health services received and highest serving behavioral health providers in 2016 . Last, she provided the Sandhills Center's Quarterly Community Report and Annual Community Report December 2016 for review. Commissioners thanked Mrs. Whitt for the excellent job she does. Clint Williams, GIS/E-911 Operations Administrator, petitioned the board for a public hearing regarding the following new road names/deleting road names for the purpose of Enhanced 911 : New Road Names Roy Adcock Ln W Core Rd Ext NC 55 E Ext Gray Stone Ln Porch Swing Ln Deleting Road Names HannaLn McCall Ln Off State Road OffNC 210 S Township Anderson Creek Off SR 1806 W Core Rd Off NC 55 E Off SR 1401 Rollins Mill Rd Off SR22 l 5 Harnett Central Rd Averasboro Averasboro Buckhorn Hectors Creek Off State Road Township Off SR 1120 Overhills Rd Anderson Creek Off SR 1524 Judge Taylor Rd Neills Creek Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Springle closed the public hearing. Commissioner Elmore moved to approve the changes to road names as presented. Vice Chairman Miller seconded the motion, which passed unanimously. The public hearing for the proposed zoning change, Case #RZ-17-138, Landowner/ Applicant: Johnny & Connie Jernigan; RA-30 to Commercial, was removed to allow for proper notice: Mr. Jeffries presented the following reports: Veteran Services Activities Reporting -March 2017 Public Health Activities Summary -March 2017 Interdepartmental Budget Amendments Mr. Jeffries provided an updated 2017 /18 budget calendar. Commissioner will meet in work session to continue budget discussions immediately following their May 1, 2017 regular meeting. They will also consider cancelling their May 9, 2017 work session. April 17, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 6 050117 HC BOC Page 7 There was no new business and no need for closed session. Commissioner Elmore moved to adjourn the meeting at 7:45 pm. Vice Chairman Miller seconded the motion, which passed unanimously. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk April 17, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 050117 HC BOC Page 8 Boud.R~ort -·--:;-:-.~:; .• :·u. Date: 04/17/2017 Adjustft\eptReason Removal of SW Fee Removal of SW Fee Removal of SW Fee Removal of SW Fee Removal of SW Fee S. Keith Faulkner Tax Administrator ... ·lw ~ - ! ' - · ~ 1 ' · - - . , . , - . . . . . . . t - ~ · · · · ' ) • . : , - , . ' ' J ~ - · - · y ~ . . - - - , , : " 7 8 . i i . - ; , o r . ; ; • D II Nu · , ' - • · · • · - - · · ' · - t . · d .. ·~· ,. ~ ~ 1 - - , : ) . ; , . • ' . i . . ~ ~ . • • · ~ • . - - ' ~ . , • ~ - 00000 0 0 2 7 1 · 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 R E I 1 , 5 2 0 . 4 8 00000 0 0 2 7 1 · 2 0 1 S · 2 0 1 5 - 0 0 0 0 - 0 0 R E I 1 , 5 2 0 . 4 8 00000 0 0 2 7 1 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 - 0 0 R E I 1 , 5 2 0 . 4 8 00000 0 0 2 7 1 - 2 0 1 3 - 2 0 1 3 · 0 0 0 0 - 0 0 R E I 00000 0 0 2 7 1 - 2 0 1 2 · 2 0 1 2 - 0 0 0 0 - 0 0 R E I 1 , 4 7 8 . 3 9 1 , 7 8 0 . 6 4 A T T A C H M E N T 1 : m ~ r - - ~ - : · ' " 7 : - r - ; \ - · ~ : - ; ~ ~ : . 1 ~ ~ ~ ~ ~ · . . , _ . . - - ~ - · - . - . - ' < ' . . . . . . - . l t f , , - r . , , - t : . . ; . . . _ _ _ . ~ _ . , . . . . . 1 . . . . . - ~ - - - ~ - " · $ 7 0 . 0 0 A D A M S , J O S E P H R $ 7 0 . 0 0 A D A M S , J O S E P H R $ 7 0 . 0 0 A D A M S , J O S E P H R $ 7 0 . 0 0 A D A M S , J O S E P H R $ 7 0 . 0 0 A D A M S , J O S E P H R 0 5 0 1 1 7 H C B O C P a g e 9 ATTACHMENT 2 EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS A Regular Meeting of the Board of Commissioners (the "Board') of the County of Harnett, North Carolina was held on Monday, April 17, 2017, at 7:00 p.m. in the County Commissioners' Meeting Room , Harnett County Administration Building, 102 East Front Street, Lillington, North Carolina, Gordon Springle, Chairman of the Board of Commissioners of the County of Hamett, North Carolina, presiding and the following Commissioners present: Commissioners Present: Commissioners Absent: * Gordon Springle, Chairman Joe Miller, Vice-Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Howard Penny, Commissioner N IA * * * * * Chairman Springle introduced the following resolution (the "Resolution"), a swnmary of which had been provided to each Commissioner, a copy of which was available with the Clerk to the Board of Commissioners and which was read by title: RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF GENERAL 0BLIGA TION SCHOOL BONDS, SERIES 2017 WHEREAS, the Bond Order (as defined below) has been adopted, and it is desirable to make provision for the issuance of the bonds authorized by the Bond Order; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners o f the C o unty of Harnett, North Carolina (the "Board of Commissioners") as follows: Section I. For purposes of this Resolution, the following words will have the meanings ascribed to them below: "Bond Order" means the Bond Order relating to the Projects (as defined herein) which was adopted by the Board of Commissioners on July 21 , 2014 and approved by the vote of a majority of the voters who voted thereon at a referendum duly called and held on November 4, 20 14. "Federal Securities" means (a) direct obligations of the United States of America for the timely payment of which the full faith and credit of the United States of America is pledged ; (b) obligations issued by any agency controlled or supervised by and acting as an instrumentality of the United States of America, the timely payment of the principal of and interest on which is fully guaranteed as full faith and credit obligations of the United States of America (including any securities described in (a) or (b) issued or held in the name of the Trustee in book-entry form on the books of the Department of Treasury of the United States of America), which obligations, in either case, are held in the name of a trustee and are not subject to redemption or purchase prior to maturity at the option of anyone other than the holder; ( c) any bonds or other obligations of the State of North Caro lina or of any agency, instrumentality or local governmental unit of the State of North Carolina which are (1) not callable prior to maturity or (2) as to which irrevocable P PAB 3630 18 0v3 050117 HC BOC Page 10 instructions have been given to the trustee or escrow agent with re spect to such bonds or other obligations by the obligor to give due notice of redemption and to call such bonds for redemption on the date or dates specified, and which are rated by Moody's, if the 2017 Bonds are rated by Moody's, and S&P, if the 2017 Bonds are rated by S&P, within the two highest rating categories and which are secured as to principal, redemption premium, if any, and interest by a fund consisting only of cash or bonds or other obligations of the character described in clause (a) or (b) hereof which fund may be applied only to the payment of such principal of and interest and redemption premium, if any, on such bonds or other obligations on the maturity date or dates thereof or the specified redemption date or dates pursuant to such irrevocable instructions, as appropriate; or ( d) direct evidences of ownership of proportionate interests in future interest and principal payments on specified obligations described in (a) held by a bank or trust company as custodian, under which the owner of the investment is the real party in interest and has the right to proceed directly and individually against the obligor on the underlying obligations described in (a), and which underlying obligations are not available to satisfy any claim of the custodian or any person claiming through the custodian or to whom the custodian may be obligated. "Finance Officer" means the County's Finance Officer, or such other officer of the County designated as the Finance Officer. "Moody's" means Moody's Investors Service, a corporation organized and existing under the Jaws of the State of Delaware, its successors and their assigns and, if such corporation for any reason no longer performs the functions of a securities rating agency, "Moody's" will be deemed to refer to any other nationally recognized rating agency other than S&P designed by the County. "Pricing Certificate" means the certificate of the County 's Finance Officer delivered in connection with the issuance of the 2017 Bonds which establishes, with respect to the 2017 Bonds, the fmal maturity amounts , the interest payment dates and the provisions for redemption . "Projects" means providing for the construction, renovation, improvement, equipping and furnishing of public school facilities within the County, including the acquisition ofland, rights-of-way and easements required therefor. "S&P" means Standard & Poor's Ratings Services, its successors and their assigns and, if such corporation for any reason no longer performs the functions of a securities rating agency, "S&P" will be deemed to refer to any other nationally recognized rating agency other than Moody's designed by the County. "201 7 Bonds" means the County's General Obligation School Bonds, Series 2017 authorized under the Bond Order. Section 2. The County shall issue not to exceed $30,000,000 in total aggregate principal amount of its 2017 Bonds. Section 3. Unless the Finance Officer provides otherwise in the Pricing Certificate, the 2017 Bonds shall be dat ed their date of issuance and pay interest semiannually on May 1 and November 1, beginning November I, 201 7. The 2017 Bonds are being issued to provide funds ( 1) to finance the capital costs of a portion of the Projects pursuant to and in accordance with the Bond Order and (2) to pay the costs of issuing the 2017 Bonds. Section 4. The Board of Commissioners has ascertained and hereby determine s that the average period of usefulness of the capital projects being financed by the proceeds of the 2017 Bonds is not less than 25 years computed from the date of is s uance of the 20 I 7 Bonds . 2 PP AB 3630 180v3 050117 HC BOC Page 11 Section 5. The 2017 Bonds are payable in annual installments on May I in each year, unless the Finance Officer establishes a different date in her Pricing Certificate. The maturities of the 2017 Bonds will be as set forth in the Pricing Certificate. Section 6. The 2017 Bonds are to be numbered from "R-1 " consecutively and upward. All 2017 Bonds shall bear interest from their date at a rate or rates which shall be hereafter determined on the sale thereof computed on the basis of a 3 60-day year of twelve 3 0-day months. Section 7. The 2017 Bonds are to be registered as to principal and interest, and the Finance Officer is directed to maintain the registration records with respect thereto. The 2017 Bonds shall bear the original or facsimile signatures of the Chairman of the Board of Commissioners or the County Manager and the Clerk to the Board of Commissioners of the County. An original or facsimile of the seal of the County is to be imprinted on each of the 2017 Bonds. Section 8. The 2017 Bonds will initially be issued by means of a book-entry system with no physical distribution of bond certificates made to the public. One bond certificate for each maturity will be issued to The Depository Trust Company, New York, New York ("DTC'), and immobilized in its custody. A book-entry system will be employed, evidencing ownership of the 2017 Bonds in principal amounts of $5,000 or integral multiples thereof, with transfers of beneficial ownership effected on the records of DTC and its participants pursuant to rules and procedures established by DTC. Interest on the 2017 Bonds will be payable to DTC or its nominee as registered owner of the 2017 Bonds in immediately available funds. The principal of and interest on the 2017 Bonds will be payable to owners of 2017 Bonds shown on the records ofDTC at the close of business on the 15th day of the month preceding an interest payment date or a bond payment date. The County will not be responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. If (a) DTC determines not to continue to act as securities depository for the 201 7 Bonds or (b) the Finance Officer of the County determines that the continuation of the book-entry system of evidence and transfer of ownership of the 2017 Bonds would adversely affect the interests of the beneficial owners of the 2017 Bonds, the County will discontinue the book-entry system with DTC in accordance with the rules and procedures of DTC. If the County fails to identify another qualified securities depository to replace DTC, the County will authenticate and deliver replacement bonds in accordance with the rules and procedures of DTC. Section 9. If the Pricing Certificate designates a date for the 2017 Bonds on and after which the 20 I 7 Bonds are subject to redemption, then such 2017 Bonds are subject to redemption before maturity, at the option of the County, from any money that may be made available for such purpose, either in whole or in part on any date on or after the date set forth in the Pricing Certificate, at the principal amount of the 2017 Bonds to be redeemed, together with interest accrued thereon to the date fixed for redemption, with such redemption premium, if any, designated for the 201 7 Bonds in the Pricing Certificate. If the 2017 Bonds are subject to optional redemption and if less than all the 2017 Bonds are called for redemption, the County shall select the maturity or maturities of the 201 7 Bonds to be redeemed in such manner as the County in its discretion may determine, and DTC and its participants shall determine which 2017 Bonds within a maturity are to be redeemed by lot; provided, however, that the portion of any 2017 Bond to be redeemed must be in principal amount of $5,000 or integral multiples thereof and that, in selecting 2017 Bonds for redemption, each 2017 Bond is to be considered as representing that number of 2017 Bonds which is obtained by dividing the principal amount of such 2017 Bond by $5,000. When the County elects to redeem any 2017 Bonds, notice of such redemption of such 201 7 Bonds, stating the redemption date, redemption price and identifying the 2017 Bonds or portions thereof to be redeemed by reference to their numbers and further stating that on such redemption date there are due and payable on 3 PP AB 36 30 I 80v3 050117 HC BOC Page 12 each 2017 Bond or portion thereof so to be redeemed, the principal thereof and interest accrued to the redemption date and that from and after such date interest thereon shall cease to accrue, is to be given not less than 30 days nor more than 60 days before the redemption date in writing to OTC or its nominee as the registered owner of such 2017 Bonds, by prepaid certified or registered United States mail ( or by such other means as may be permitted by DTC's rules and procedures), at the address provided to the County by OTC, but any failure or defect in respect of such mailing will not affect the validity of the redemption. IfDTC is not the registered owner of such 2017 Bonds, the County will give notice at the time set forth above by prepaid first class United States mail, to the then-registered owners of such 2017 Bonds or portions thereof to be redeemed at the last address shown on the registration books kept by the County. The County will also mail or transmit by facsimile or electronic submission a copy of the notice of redemption within the time set forth above (I) to the Commission and (2) to the Municipal Securities Rule Making Board (the "MSRB") in an electronic format as prescribed by the MSRB. Section 10. The 2017 Bonds and the provisions for the registration of the 2017 Bonds and for the approval of the 2017 Bonds by the Secretary of the Local Government Commission are to be in substantially the form set forth in Exhibit A hereto. Section 11. The Finance Officer is hereby authorized to execute a non-arbitrage certificate with respect to the 2017 Bonds in order to comply with Section 148 of the Code and the applicable Income Tax Regulations thereunder. Section 12. The Finance Officer is hereby directed to create and establish a special fund to be designated "County of Hamett, North Carolina General Obligation School Bonds, Series 2017 Project Fun<!' (the "Project Fun<!') and may establish separate accounts with the Project Fund related to each of the Projects or otherwise track the expenditures related to each of the Projects. The Finance Officer shall deposit the proceeds from the sale of the 201 7 Bonds in the Project Fund. The Finance Officer shall invest and reinvest any moneys held in the Project Fund as permitted by the laws of the State of North Carolina and the income, to the extent permitted by the Code, is to be retained in the Project Fund and applied with the proceeds of the 2017 Bonds to pay the costs of the Projects, as directed by the Finance Officer. The Finance Officer shall keep and maintain adequate records pertaining to the Project Fund and all disbursements therefrom so as to satisfy the requirements of the laws of the State of North Carolina and to assure that the County maintains its covenants with respect to the exclusion of the interest on the 2017 Bonds from gross income for purposes of federal income taxation. Section 13. Actions taken by officials of the County to select paying and transfer agents, and a bond registrar, or alternate or successor agents and registrars pursuant to Section l 59E-8 of the Registered Public Obligations Act, Chapter l 59E of the General Statutes of North Carolina, are hereby authorized and approved. Section 14. The Local Government Commission is hereby requested to sell the 2017 Bonds through a competitive sale to the bidder whose bid results in the lowest interest cost to the County, determined on the basis of the true interest cost method. Section 15. The Chairman of the Board, the County Manager, the Clerk to the Board and the Finance Officer, individually and coJlectively, are hereby authorized and directed to cause the 2017 Bonds to be prepared and, when they shall have been duly sold by the Local Government Commission, to execute the 2017 Bonds and to tum the 2017 Bonds over to the registrar and transfer agent of the County for delivery through the facilities of OTC to the purchaser or purchasers to whom they may be sold by the Local Government Commission. 4 PP AB 36 3 0180v3 050117 HC BOC Page 13 Section 16. The form and content of the Notice of Sale and the Preliminary Official Statement together with the final Official Statement related to the 2017 Bonds are in all respects authorized, approved and confirmed, and the Chairman of the Board, the County Manager, the Clerk to the Board and the Finance Officer, individually and collectively, are authorized , empowered and directed to execute and deliver the Official Statement in substantially the form and content presented to the Board, but with such changes, modifications, additions or deletions therein as shall to the Chairman of the Board, the County Manager, the Clerk to the Board and the Finance Officer seem necessary, desirable or appropriate, their execution thereof to constitute conclusive evidence of the approval of the Board of any and all changes, modifications, additions or deletions therein from the form and content of the Official Statement presented to the Board. Section 17. The Chairman of the Board, the County Manager, the Clerk to the Board and the Finance Officer, individually and collectively, are authorized and directed to execute and deliver for and on behalf of the County any and all additional certificates, documents, opinions or other papers and perform all other acts as may be required by the documents contemplated hereinabove or as may be deemed necessary or appropriate in order to implement and carry out the intent and purposes of this Resolution. Section 18. The County agrees, in accordance with Rule 15c2-12 (the "Rule") promulgated by the Securities and Exchange Commission (the "SEC') and for the benefit of the Registered Owners and beneficial owners of the 2017 Bonds, as follows: ( 1) by not later than seven months after the end of each Fiscal Year to the Municipal Securities Rulemaking Board (the "MSRB") in an electronic format as prescribed by the MSRB, the audited financial statements of the County for the preceding Fiscal Year, if available, prepared in accordance with Section 159-34 of the General Statutes ofNorth Carolina, as it may be amended from time to time, or any successor statute, or if such audited financial statements are not then available, unaudited financial statements of the County for such Fiscal Year to be replaced subsequently by audited financial statements of the County to be delivered within 15 days after such audited financial statements become available for distribution; (2) by not later than seven months after the end of each Fiscal Year to the MSRB, the financial and statistical data as of a date not earlier than the end of the preceding Fiscal Year for the type of information included under the captions "THE COUNTY-DEBT INFORMATION" and "--TAX INFORMATION" (excluding information on underlying and overlapping units) in the Official Statement referred to in Section 16; (3) in a timely manner not in excess of 10 business days after the occurrence of the event, to the MSRB, notice of any of the following events with respect to the 2017 Bonds: PPAB 3630180v3 (a) (b) (c) difficulties; (d) difficulties; principal and interest payment delinquencies ; non-payment related defaults, if material ; unscheduled draws on the debt service reserves reflecting financial unscheduled draws on any credit enhancements reflecting financial ( e) substitution of any credit or liquidity providers, or their failure to perform ; 5 050117 HC BOC Page 14 (f) adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations oftaxability, Notices of Proposed Issue (IRS Form 5701- TEB) or other material notices or determinations with respect to the tax status of the 2017 Bonds or other material events affecting the tax status of the 201 7 Bonds; (g) modification of the rights of the Beneficial Owners of the 2017 Bonds, if material; (h) call of any of the 2017 Bonds, if material, and tender offers; ( i) defeasance of any of the 2017 Bonds; (j) release, substitution or sale of any property securing repayment of the 20 I 7 Bonds, if material; (k) rating changes; (l) bankruptcy, insolvency, receivership or similar event of the Board; (m) the consummation of a merger, consolidation, or acquisition involving the Board or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to such actions, other than pursuant to its terms, if material; and (n) the appointment of a successor or additional trustee , or the change in the name of a trustee, if material; and ( 4) in a timely manner to the MSRB, notice of the failure by the County to provide the required annual financial information described in ( 1) and (2) above on or before the date specified. The County agrees that its undertaking under this Paragraph is intended to be for the benefit of the registered owners and the beneficial owners of the 2017 Bonds and is enforceable by any of the registered owners and the beneficial owners of the 2017 Bonds, including an action for specific performance of the County's obligations under th is Paragraph, but a failure to comply will not be an event of default and will not result in acceleration of the payment of the 2017 Bonds. An action must be instituted, had and maintained in the manner provided in this Paragraph for the benefit of aJI of the registered owners and beneficial owners of the 201 7 Bonds. All documents provided to the MSRB as descri bed in this Paragraph shall be provided in an electronic format as prescribed by the MSRB and accompanied by identifying information as prescribed by the MSRB. The County may discharge its undertaking described above by providing such information in a manner the SEC subsequently authorizes in lieu of the manner described above. The County may modify from time to time, consistent with the Rule, the information provided or the fonnat of t he presentation of such information , to the extent necessary or appropriate in the judgment o f the County, but: (I) any such modification may only be made in connection with a change in circumstances that arises from a change in legal requirements, change in law or change in the identity, nature or statu s of the County; 6 PPAB 363 0180 v3 050117 HC BOC Page 15 (2) the information to be provided, as modified, would have complied with the requirements of the Rule as of the date of the Official Statement, after taking into account any amendments or interpretations of the Rule as well as any changes in circumstances; (3) any such modification does not materially impair the interest of the registered owners or the beneficial owners, as determined by nationally recognized bond counsel or by the approving vote of the registered owners of a majority in principal amount of the 2017 Bonds. Any annual financial information containing modified operating data or financial information will explain, in narrative form, the reasons for the modification and the impact of the change in the type of operating data or financial information being provided. The provisions of this Paragraph terminate on payment, or provision having been made for payment in a manner consistent with the Rule, in full of the principal of and interest on the 2017 Bonds. Section 19. Those portions of this Resolution other than Paragraph 18 may be amended or supplemented, from time to time, without the consent of the owners of the 2017 Bonds if in the opinion of nationally recognized bond counsel, such amendment or supplement would not adversely affect the interests of the owners of the 2017 Bonds and would not cause the interest on the 2017 Bonds to be included in the gross income of a recipient thereof for federal income tax purposes. This Resolution may be amended or supplemented with the consent of the owners of a majority in aggregate principal amount of the outstanding 2017 Bonds, exclusive of 2017 Bonds, if any, owned by the County, but a modification or amendment ( 1) may not, without the express consent of any owner of 2017 Bonds, reduce the principal amount of any 201 7 Bond, reduce the interest rate payable on it, extend its maturity or the times for paying interest, change the monetary medium in which principal and interest is payable, or reduce the percentage of consent required for amendment or modification and (2) as to an amendment to Paragraph 18, must be limited as described therein. Any act done pursuant to a modification or amendment consented to by the owners of the 2017 Bonds is binding on all owners of the 2017 Bonds and will not be deemed an infringement of any of the provisions of this Resolution, whatever the character of the act may be, and may be done and performed as fully and freely as if expressly permitted by the terms of this Resolution, and after consent has been given, no owner of a 2017 Bond has any right or interest to object to the action, to question its propriety or to enjoin or restrain the County from taking any action pursuant to a modification or amendment. If the County proposes an amendment or supplemental resolution to this Resolution requiring the consent of the owners of the 2017 Bonds, the Registrar shall, on being satisfactorily indemnified with respect to expenses, cause notice of the proposed amendment to be sent to each owner of the 2017 Bonds then outstanding by first-class mail, postage prepaid, to the address of such owner as it appears on the registration books; but the failure to receive such notice by mailing by any owner, or any defect in the mailing thereof, will not affect the validity of any proceedings pursuant hereto. Such notice shall briefly set forth the nature of the proposed amendment and shall state that copies thereof are on file at the principal office of the Registrar for inspection by all owners of the 2017 Bonds. If, within 60 days or such longer period as shall be prescribed by the County following the giving of such notice, the owners of a majority in aggregate principal amount of 201 7 Bonds then outstanding have consented to the proposed amendment, the amendment will be effective as of the date stated in the notice. Section 20. Nothing in this Resolution precludes (a) the payment of the 2017 Bonds from the proceeds of refunding bonds or (b) the payment of the 20 I 7 Bonds from any legally available funds. 7 PPAB 363 0180 v3 050117 HC BOC Page 16 If the County causes to be paid, or has made provisions to pay, on maturity or on redemption before maturity, to the owners of the 2017 Bonds the principal of the 2017 Bonds (including interest to become due thereon), through setting aside trust funds or setting apart in a reserve fund or special trust account created pursuant to this Resolution or otherwise, or through the irrevocable segregation for that purpose in some sinking fund or other fund or trust account with an escrow agent or otherwise, moneys sufficient therefor, including, but not limited to, interest earned or to be earned on Federal Securities, the County shall so notify each rating agency then rating the 2017 Bonds, and then such 2017 Bonds shall be considered to have been discharged and satisfied, and the principal of the 2017 Bonds (including and interest thereon) shall no longer be deemed to be outstanding and unpaid ; provided , however, that nothing in this Resolution requires the deposit of more than such Federal Securities as may be sufficient, taking into account both the principal amount of such Federal Securities and the interest to become due thereon, to implement any such defeasance. If such a defeasance occurs and after the County receives an opinion of a nationally recognized verification agent that the segregated moneys or Federal Securities together with interest earnings thereon are sufficient to effect a defeasance, the County shall execute and deliver all such instruments as may be necessary to effect such a defeasance and desirable to evidence such release, discharge and satisfaction. The County shall make provisions for the mailing of a notice to the owners of the 2017 Bonds that such moneys are so available for such payment. Section 21. If any one or more of the agreements or provisions herein contained is held contrary to any express provision of law or contrary to the policy of express law, though not expressly prohibi ted , or against public policy, or for any reason whatsoever is held invalid, then such covenants, agreements or provisions are null and void and separable from the remaining agreements and provi sions and will in no way affect the validity of any of the o ther agreements and provisions hereo f or of the 2017 Bonds authorized hereunder. Section 22. All resolutions or parts thereof of the Board of Commissioners in conflict with the provisions herein contained are, to the extent of such conflict, hereby superseded and repealed. Section 23. Thi s Bond Reso lution is effective on its adoption . On motion of Commissioner McKoy, seconded by Vice Chairman Miller, the foregoing resolution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNT Y OF HARNETT NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF GENERAL 0BLIGA TION SCHOOL BONDS, SERIES 2017" was duly adopted by the following vote: AYES: 5 NAYS: 0 8 PPAB 3630180v3 050117 HC BOC Page 17 No .R- INTEREST RA TE REGISTERED OWNER: PRINCIPAL SUM: APPENDlXA FORM OF 2017 BOND UNITED STATES OF AMERICA STATE OF NORTH CAROLINA COUNTY OF HARNETT MATURITY DATE MAY 1, CEDE&Co. DATED DATE MAY30,2017 DOLLARS GENERAL OBLIGATION SCHOOL BOND, SERIES 2017 $ CUSIP THE COUNTY OF HARNETT, NORTH CAROLINA (the "County") acknowledges itself indebted and for value received hereby promises to pay to the Registered Owner named above, on the Maturity Date specified above, upon surrender hereof, the Principal Sum shown above and to pay to the Registered Owner hereof interest thereon from the date of this 2017 Bond until it shall mature at the Interest Rate per annum specified above, payable on November 1, 2017 and semiannually thereafter on May I and November 1 of each year. Principal of and interest on this 2017 Bond are payable in immediately available funds to The Depository Trust Company ("DTC') or its nominee as registered owner of the 2017 Bonds and is payable to the owner of the 2017 Bonds shown on the records of DTC at the close of business on the 15th day of the month preceding an interest payment date or a bond payment date. The County is not responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. This 2017 Bond is issued in accordance with the Registered Public Obligations Act, Chapter l 59E of the General Statutes of North Carolina, and pursuant to The Local Government Finance Act, the Bond Order adopted by the Board of Commissioners on July 21, 2014 and approved by the vote of a majority of the voters who voted thereon at a referendum duly called and held on November 4, 2014. The 2017 Bonds are being issued to provide funds to pay the capital costs of providing for the construction, renovation, improvement, equipping and furnishing of public school facilities within the County, including the acquisition of land, rights-of-way and easements required therefor and to pay the costs of issuing the 2017 Bonds. The 2017 Bonds maturing on or before May l, 2027 will not be subject to redemption prior to maturity. The 2017 Bonds maturing on and after May 1, 2028 will be subject to redemption prior to maturity, at the option of the County, from any moneys that may be made available for such purpose, either in whole or in part on any date on or after May 1, 2027. 2017 Bonds called for redemption will be redeemed at the redemption price of the principal amount of 2017 Bonds to be so redeemed, plus accrued interest to the redemption date. If less than all of the 2017 Bonds are called for redemption, the County shall select the maturity or maturities of the 201 7 Bonds to be redeemed in such manner as the County in its discretion may determine and DTC and its participants shall determine which of the 2017 Bonds within a maturity are to be redeemed A-1 PP AB 3630 180 v3 050117 HC BOC Page 18 in accordance with its rules and procedures; provided, however, that the portion of any 20 J 7 Bond to be redeemed shall be in principal amount of $5,000 or integral multiples thereof and that, in selecting 20 I 7 Bonds for redemption, each 2017 Bond shall be considered as representing that number of 20 I 7 Bonds which is obtained by dividing the principal amount of such 2017 Bond by $5,000. Whenever the County elects to redeem 2017 Bonds, notice of such redemption of 2017 Bonds, stating the redemption date, redemption price and any conditions to the redemption and identifying the 2017 Bonds or portions thereof to be redeemed by reference to their numbers and further stating that on such redemption date there shall become due and payable on each 2017 Bond or portion thereof so to be redeemed, the principal thereof, and interest accrued to the redemption date and that from and after such date interest thereon shall cease to accrue, shall be given not less than 30 days nor more than 60 days before the redemption date in writing to DTC or its nominee as the registered owner of the 2017 Bonds, by prepaid certified or registered United States mail (or by such other means as permitted by DTC's rules and procedures), at the address provided to the County by DTC, but any failure or defect in respect of such mailing will not affect the validity of the redemption. If DTC is not the registered owner of the 2017 Bonds, the County will give notice at the time set forth above by prepaid first class United States mail, to the then-registered owners of the 2017 Bonds or portions thereof to be redeemed at the last address shown on the registration books kept by the County. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist, be performed or happen precedent to or in the issuance of this 2017 Bond, exist, have been performed and have happened, and that the amount of this 2017 Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by said Constitution or statutes. The faith and credit of the County are hereby pledged to the punctual payment of the principal of and interest on this 2017 Bond in accordance with its terms. This 2017 Bond shall not be valid or become obligatory for any purpose until the certification hereon shall have been signed by an authorized representative of the Local Government Commission. A -2 PPAB 3630180v3 050117 HC BOC Page 19 IN WITNESS WHEREOF, the County has caused this bond to bear the original or facsimile of the signatures of the Chairman of the Board of Commissioners of the County and the Clerk to the Board of Commissioners of the County and an original or facsimile of the seal of the County to be imprinted hereon be dated as of the Dated Date above . Date of Execution: Apri I PP AB 363 0180v3 17 , 2017 The issue hereof has been approved under the provisions of The Local Government Bond Act. Secretary of the Local Government Commission A-3 050117 HC BOC Page 20 FORM OF ASSIGNMENT ASSIGNMENT FOR VALUE RECEWED the undersigned hereby sells, assigns and transfers unto (Please print or typewrite Name and Address, including Zip Code, and Federal Taxpayer Identification or Social Security Number of Assignee) the within 2017 Bond and all rights thereunder, and hereby irrevocably constitutes and appoints Attorney to register the transfer of the within 2017 Bond on the books kept for registration thereof, with full power of substitution in the premises . Dated: ______ _ Signature guaranteed by: NOTICE: Signature must be guaranteed by a Participant in the Securities Transfer Agent Medallion Program ("Stamp") or similar program. NOTICE: The signature to this assignment must correspond with the name as it appears on the face of the within 2017 Bond in every particular, without alteration , enlargement or any change whatever. TRANSFER FEE MAY BE REQUIRED A-4 PP AR 3630 I 80v3 050117 HC BOC Page 21 STA TE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) ss: I, MARGARET REGINA WHEELER, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2017" adopted by the Board of Commissioners of the County of Harnett, North Carolina in regular session convened on the 17th day of April, 2017. WITNESS my hand and the seal of the County of Harnett, North Carolina, this ~day of April, 2017 PPAB 3630180v3 050117 HC BOC Page 22 Agenda Item J/ -8 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the Parks and Recreation Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8200-450.12-00 Salaries and Wages-Part Time 9,000 110-8200-450.30-04 Professional Services 2,100 110-8200-450.31-06 Park Deve lopment 14,900 110-8200-450.41-13 Utilities 5,500 110-8200-450.60-33 Materials and Supplies 2,500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move fund s to cover part-time staffing at Boone Trail Community Center, Utilities, and materials and supplies for remaining of FY 2016-2017. APPROVALS : C 2 '1-7-!J ~ 1 -/'1-17 Department Head (date) Finan ce O er (datf) 7utv ~ger (date) 4/1 ~/?-0 ll Section 2 . Copies of this budget amendment shall be furnished to the Cle r k to the Board , and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 311b 050117 HC BOC Page 23 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7 600-441.11-00 Salaries & Wages $ 2,801 .00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331. 76-11 Immuniza tion Action Plan $ 2,801.00 EXPLANATION: To budget additional IAP funds received . APPROVALS : w- 9 { fhw/1,. 4IP-l11 Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2017 Gordon Springle, Chairman Harnett County Board of Commissioners 050117 HC BOC Page 24 BUD GET ORD INANCE AM ENDMEN T BE IT ORD AI NED by the Governing Boord of the County of Hornet!. North Carolina, that the following amendment be mode to the annual budget ordi nance for the fiscal year ending June 30, 2017 Section 1. To amend the Public Utilities Fund , the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 53 l -9000-431-33-50 Contracted Services /miscl $3,04 5 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 53 l -0000-354-01-00 Sale o f Other Assets $3,045 EXPLANATION : To increase expenditure for fee s for Sale of Assets by Electronic Auction APPROVALS : Adopte d __________________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 050117 HC BOC Page 25 BUDGET ORDIN A NCE AME NDMENT BE IT ORDAINE D by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 Secti o n 1. To a m end the So lid Waste Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-461-33-50 Contracted Services /misc) $520 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-0000-354-0 l -00 Sa le of Other Asse ts $520 EXPLANATION : To increase expenditure for fees for Sale of Assets by Electronic Auction APPROVALS : Section 2. Copies this budget amendment sha ll be fur and the Finance Officer for their direction. Ad o pted __________________ _ Margaret Regina Wheeler, Clerk to th e Board Gordon Springle, Chairman Harnett County Board of Commissioners 315b 050117 HC BOC Page 26 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of th e County of Hornell, North Carolina, tho! the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 20 17 Section 1. To amend the Capital Reserve Fund , General Government, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 194-4400-4 10-33-50 Contracted Services (misc) $1,794 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 194-0000-354 -01-00 Sale of Other Assets $686 1 9 4-0000-354-01-01 Sale of Other Assets -Vans $1,108 EXPLANATION: To increase expenditure for fees for Sale of Assets by Electronic Auc t ion APPROVALS : Section 2. Copies of is budget amendment shall be and the Finance Officer for their dire ction. Adopted __________________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Sp ri ngle, Chairman Harnett County Board of Commissioners 314b 050117 HC BOC Page 27 BUDGET ORDINANCE AM ENDMENT BE IT ORDAINED by the Governing Board of the County o f Harnett. Norlh Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2017 Section 1. To amend the Capital Reserve Fund , Sheriff 's Department, the appropri ations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION O F CODE INCREASE DECREAS E 190-5 100-420-33-50 Contracted Services /misc) $1.684 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 190-0000-354-01 -00 Sa le of Other Asse ts $1,684 EXP LANATION : To increase expenditure for fees for Sale of Asse ts by Electronic Auction APPROVALS : Section 2. Copies of this budget amendment shall be and the Finance Officer f or their direction. Adopted __________________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 313b 050117 HC BOC Page 28 050117 HC BOC Page 29 050117 HC BOC Page 30 050117 HC BOC Page 31 050117 HC BOC Page 32 050117 HC BOC Page 33 050117 HC BOC Page 34 ~ So a r d Re p o r t Da t e : 05 / 0 1 / 2 0 1 7 To : Ha r n e t t Co u n t y So a r d o f Co m m i s s i o n e r s Re : Co n s i d e r a t i o n o f Re f u n d fo r Ta x e s , In t e r e s t an d Pe n a l i t i e s fo r al l Mu n c i p a l i t i e s Ad j u s t m e n t Re a s o n Pr o c e s s e d In Er r o r Li s t e d In Er r o r Li s te d In Er r o r Fu l l re b a t e Fu l l re b a t e s. Ke i t h Fa u l k n e r Ta x Ad m i n i s t r a t o r BI i i Nu m b e r 00 0 0 0 1 3 1 0 1 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 - 0 0 00 0 2 1 7 6 3 3 2 -2 01 6 - 2 0 1 6 - 0 0 0 0 -00 00 0 2 1 7 6 3 3 2 - 2 0 1 6 - 2 0 1 5 - 0 0 0 0 - 0 0 00 0 2 1 8 5 3 2 1 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 00 0 2 1 8 5 3 2 1 -2 01 6 -2 01 6 - 0 0 0 0 -0 0 Ty p e Re c e i v e d Am o u n t RE I $1 , 2 5 4 . 1 4 IN D $5 2 .7 9 IN D $6 7 . 2 5 IN D $8 0 . 9 2 IN D $7 6 . 1 6 Ag e n d a Item 4 -C Ap p r o v e d _ _ _ _ _ _ _ _ _ _ _ Re f u n d Am o u n t Na m e $1 , 2 5 4 . 1 4 CU M M I N G S , JO H N FR E D D I E $5 2 . 7 9 CR U Z , FO R T I N O $6 7 .2 5 CR U Z , FO R T I N O $8 0 . 9 2 MA N G U M , DO U G L A S WA Y N E $7 6 . 1 6 MA N G U M , DO U G L A S WA Y N E 050117 HC BOC Page 35 Agenda Item __ L/-=------'D=---- Harnett COUNTY ------------------------------------NOR TH CAROLINA A RESOLUTION TO CANCEL THE MAY 9, 2017 WORK SESSION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Harnett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may cancel the place or time of a particular regular meeting by resolution: that the Board has determined that it will not meet at its work session scheduled morning meetings of Tuesday, May 9, 2017. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett County that its work session scheduled for Tuesday, May 9, 2017 is hereby canceled; that this Resolution shall be filed with the Clerk to the Board, posed at the regular meeting place and forwarded to all parties on the County's Sunshine List. Adopted by the Harnett County Board of Commissioners in regular session, this 1st day of May, 2017. HARNETT COUNTY BOARD OF COMMISSIONERS By: _______________ _ Gordon Springle, Chairman Attest: Margaret Regina Wheeler, Clerk strong root s • new growth www.harnett.or g 050117 HC BOC Page 36 Board Meeting Agenda Item Agenda Item 4 -f= MEETING DATE: May 1, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett County Emergency Medical Services Week, May 21 -27, 2017 REQUESTED BY: Jimmy Riddle, Emergency Services Director REQUEST: Harnett County Emergency Services would like to request permission to designate the Week of May 21 -May 27 , 201 7 as Emergency Medical Services Week. See attached Harnett County Emergency Medical Services Week Proclamation. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwhee ler\AppData\Local\M ic rosoft\ Windows\lNetCach e\Content.O utl ook\TPTEQCL V\agendaform 201 7 -E MS Week Proclamation May 20 17.doc Page I of l 050117 HC BOC Page 37 HARNETT COUNTY EMERGENCY MEDICAL SERVICES WEEK PROCLAMATION WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of Harnett County 's emergency medical services team is ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and www.ha rnett.org WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, the Hamett County emergency medical services team consists of physicians, emergency medical technicians, paramedics, firefighters, police officers, educators, administrators and emergency medical telecommunicators; and WHEREAS, the members of Hamett County's emergency medical services team, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their education and ability to perform lifesaving skills; and WHEREAS, the members of Hamett County emergency medical services strive to train those within the County with a desire to serve; and WHEREAS , it is appropriate to recognize the value and the accomplishments of Harnett County's emergency medical services team by designating Emergency Medical Services Week; NOW THEREFORE, we, the Hamett County Board of Commissioners, do hereby proclaim the week of May 21 -27, 2017 as Harnett County's EMERGENCY MEDICAL SERVICES WEEK with the theme, EMS: Anytime, Anywhere, We'll Be There, and encourage the community to recognize our team and observe this week with appropriate respect and gratitude. Adopted this JS' day of May 2017. HARNETT COUNTY BOARD OF COMMISSIONERS C . Gordon Springle, Chairman Joe Miller, Vice Chairman Abe Elmore Barbara McKoy Howard Penny strong roo t s • new growth 050117 HC BOC Page 38 Board Meeting Agenda Item Agenda Item __ 4L-_....r.,_. __ _ MEETING DATE: May 1, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Donation of County owned vehcile to the Harnett United PAL (Police Athletic League) program. REQUESTED BY: Jimmy Riddle, Emergency Services Director REQUEST: Harnett County Emergency Services request to donate a 2005 Ford E-350 Bus (Vin# 1FDWE35S35HB43875) with 194,763 miles to the Harnett United PAL (Police Athletic League) program. Deputy Mark Hornsby is the director of the Hamett United PAL program . Jimmy Riddle has spoken with Mark Hornsby and Paula Stewart regarding this request. If approved, the Hamett United PAL program will title the vehicle in their organizational name and take full respon sibility for all needed maintenance , repairs, title charges and insurance requirements . FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : C:\Users\bstanci l\Desktop\agendaform20 17 -donate vehi c le to PAL.doc I of I Page 050117 HC BOC Page 39 Harnett COUNTY ..;;_..;;_.;;.... ________________________________ _ NORTH CAR OLINA RESOLUTION AUTHORIZING DISPOSITION OF PERSONAL PROPERTY WHERAS , County of Harnett (the "County") owns the following motor vehicle, utilized by the Hamett County Emergency Services Department: YEAR 2005 MAKE Ford E-350 Bus VIN 1 FDWE35S35HB43875 WHEREAS , such vehicle is now obsolete and surplus to the needs of the County; WHEREAS , said vehicle have little of any, value on the open and public market; WHEREAS, Harnett United Police Athletic League ("HUP AL"), located in Harnett County, could utilize such vehicle for the transportation of their members, which are the Hamett County School's youth. WHEREAS, the transfer of s uch vehicle to HUP AL would provide for and promote the safety and welfare for the youth of the Hamett County Schools. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS, that the Harnett County Emergency Services shal l be and is hereby authorized and directed to take any such actions as might be necessary and advisable to transfer the above-referenced vehicle to Hamett United Police Athletic League, without consideration, pursuant to the provisions of North Carolina General Statute 153-176. Duly adopted this the 1st day of May, 2017. Commissioners ATTEST: Margaret Regina Wheeler, Clerk to the Board Harnett County Board of Commissioners strong roots • new growt h County of Hamett By: _____________ _ Gordon Springle, Chairman Harnett County Board of (SEAL) www.harnett.o rg 050117 HC BOC Page 40 Board Meeting Agenda Item Agenda Item _L/_-_G-~-- MEETING DA TE: May I, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Veterans Park Storage Building REQUESTED BY: Veterans Services -Amy Noel REQUEST: Veterans Services requests the acceptance of the Veterans Park Storage Building bid recommendation. Six contractors submitted bid proposals, however, four bids were over budget and the lowest bid was not accepted due to the bid containing a brick fayade. The bid calls for an all brick storage building. The most desirable bid is from The Spruill Construction Corporation and the bid is for $38,000.00. This company is a member of the Harnett Builders Association and is minority owned business. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: Document I Page I of I 050117 HC BOC Page 41 Harnett COUNTY LIST OF BIDS FOR VETERANS PARK STORAGE BUILDING First Bids Due by March 17, 2017 TRIFECTA SCB of Wilson, Inc. $61,282.00 $67,760.00 Both bids over budget and new bid resubmitted on County website for April 7, 2017 . Benjamin Stout Construction $54,900.00 Brad Cummings Construction Co, Inc. $56,300.00 The Spruill Construction Corporation $38,000.00 William McRae -General Contractor $24,732 .22 strong roots• new growth Veterans Services Department www.harnett.org P.O Box 232 817 S 8th Street l ·11,rigton, NC 27546 pri 910-893-7574 Fax 910--814-8295 050117 HC BOC Page 42 050117 HC BOC Page 43 WI ·:~1 fvt iij JI, lO ~ .... Ul i'i m m r rl ~ ~ ;UHi ai;i, i.hE 1•1;! ! f: •r-w ~,a ia' B I . r, •. ,. ~~;i~il ~·:~;1 t. 'lll :lmi @i me i~fg fl i. ~··.! •l'l• Rjl.il ii~· II i VETE~ANS I ~;1:0.1 ~ I t , STO~AISE 6LD1S · ~~~ ~--~ ~-------~ ~~~i 050117 HC BOC Page 44 i () (\ lf\ ~ () ffi ~ \JI:-.~ rn ~ ~"' ---t ~ ~ ; --~ > ~ ij P! ~ .. ~ ::! ~ DA TE: 1/30/1 7 RE V: 050117 HC BOC Page 45 Board Meeting Agenda Item Agenda Item L./-J-1 MEETING DATE: May 1, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Selection of Audio Visual Installation vendor REQUESTED BY : Ira Hall, Information Technology Director REQUEST: The IT Department requested proposals to install updated audio visual equipment in our Courthouse. We received 3 proposals. Vendors pncmg Inter Tech $488,915 .35 Onepath $431,807.88 Tritronics $419,971.38 We used 3 criteria to select the vendor 1. Solution proposed 2. Pricing 3. Ability to support the system in a timely manner Based on the criteria and our understanding of the solutions we are recommending the Board of Commisioners award the contract to Tritronics for $419,971.38. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwh eele r\AppData\Local\Mic ro so ft\ Windo ws\INetCache\Content.O utlo ok\TPTEQC L V\agend afo rm2 01 7 041 8 courthouse AV .docx Page I of I 050117 HC BOC Page 46 Harnett County Audio Visual for Courthouse 2017 Tuesday, March 21st at 12pm HCIT-02282017 Vendors Inter Technologies Onepath Tritronics *** pricing includes 3 year warranty pricing*** s s s equipment for at least 1 remote video location ** Please note that this is a bid tabulation only.** 488,915.35 431,807.88 419,971.38 ** No final decisions will be made until reviewed and awarded by the Harnett County Board of Commissioners** 050117 HC BOC Page 47 Board Meeting Agenda Item Agenda Item L/ -I MEETING DATE: May l, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Boone Trail Community Center Playground REQUESTED BY: Parks and Recreation-Carl Davis REQUEST: Parks and Recreation requests the acceptance of the Boone Trail Community Center and Library Playground bids recommendation, Three playground contractors submitted bid proposals with the lowest bid and most desirable design by Barrs Recreation for $52 ,041.00. The playground will include a large play structure for 2-12 year olds and a large web climber. Barrs Recreation was able to provide more equipment than the other two bidders due to a grant through the playground manufacturer, Burke. The grant is worth $25,484.00 in additional equipment. -----------·------_____ ... ________ -------·--- FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C': ,l ' ~cn:\cdavi s\Documcnts\Agcnda F om1s\agendaform'.!O I 7 -btcc playground.doc I of I Pagt: 050117 HC BOC Page 48 Playground Bid Tabu lation 4/7/2017 Items: Playground Components Commercial Border Timbers ADA Ramp Supervised Installation Other* Freight Tax GRAND TOTAL * Other: Carolina Parks and Play $ 44,185.00 $ 1,400.00 $ 425.00 $ 5,525.00 $ 3,980.00 $ 3,886.05 $ 59,401.05 Atlantic Coast Playgrounds : Shade w/ Installation Barrs Recreation : Burke Move with Us Grant Atlantic Coast Playgrounds Barrs Recreation $ 35,550.00 $ 67,967.00 $ 1,344.00 $ 1,408.00 $ 435 .00 $ 450.00 $ 10,000.00 $ 4,500.00 $ 12,750.00 $ (25,484 .00) $ 3,200.00 $ 3,200.00 $ 2,613 .03 $ 3,512.77 $ 65,892.03 $ 55,553.77 050117 HC BOC Page 49 SERIES: Basics, Intensity, Nucleus ELEVATION PLAN DRAWN BY: .. z-.~z l46taH xe~ IIBJ8A() ------.i \ \ i .\_. I ' J-t== ,B l46!8H 11e.:1 Wnl.U!XBV"J I I ' ' r-- 1 Community Center 8500 Old Hwy 421 Lillington, NC 27546 BCI Burke Company, LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 .... .r. 0) 'ai .r. ] B :;::; ·~ 0 a, .r. -a, iii "O 0 E § co iii ::, E C: 0) -~ "O 1/) £ .__ .!2 en C 0 co 'C ::, 1/) a, > .E ts .2' a, ., 15 I 'li b>~ .__ u. .... :!. Q_ ;~M a, ii U) Q.. .r. > <( u I- March 20, 2017 -------\ Barrs Recreation nuin-2538JB ' ; ----050117 HC BOC Page 50 SERIES: Basics, Intensity, Nucleus ISOMETRIC PLAN DRAWN BY: -------- Community Center 8500 Old Hwy 421 Lillington, NC 27546 -·· ,.-• . , /' / March 20, 2017 Barrs Recreation nuin-2538JB I I BCI Burl<e Company, LLC PO Box 549 Fond du Lac. Wiscons,n 54936 -0549 Telepho ne 920-921-9220 / ------------------, ___ ----------··-_________________ ___., 050117 HC BOC Page 51 March 21, 2017 Carl Davis Harnett County Parks 801 S. 1st Street Lillington, NC 27546 Dear Carl Davis, You Have Been Approved! Thank you for applying for the Burke Move With Us Grants Program . Burke and our local Representative, Barrs Recreation, are pleased to inform you that your Move With Us Grants Application has been accepted . The Harnett County Parks Community Center is approved to receive a $25,483 dis count off the purchase of an eligible new BCI Burke playground stru c tu re as quoted by Barrs Recreation in proposal 405-99388-2 . This grant is offered in the form of a discount off of list price on qualifying Burke Playground Structures. *Please note: To receive the discount, the order must be placed on or before November 1ih, 2017 and must ship by December 20•\ 2017. Full payment must accompany order. A Burke Representative from Barrs Recreation will be contacting you and will be discussing further details about the Burke Move With Us Grants Program . Thank you for your application and interest in the Burke Move With Us Grants Program . BC I Burke Company and Barrs Recreation are looking forward to working with you and Harnett County Parks . Sincerely, )' n _171 . ./ . 7 I f,&~ I ,_.,__.....,,,,._J Marianne Larson SCI Burke Move With Us Grant Program Coordinator cc : Barrs Recreation ?.0 BO.'( ~q • ro~:;, DU l.P.~ WI 5&.l'l%~0'St!() c:r20.c,z 1.<:z20 .o BOBU~~G .CO A.\ 050117 HC BOC Page 52 Agenda Item __ '-/__._-_____,:r ___ _ Board Meeting Agenda Item ,rfQ. V I MEETING DATE: April 17, 2917' TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request permission to accept 2017-18 Adolescent Parenting rant REQUESTED BY: Tyrone Fisher, County Extension Direct•» REQUEST: The North Carolina Cooperative Extension, Hamett County Center, request permission to accept 2017-18 Adolescent Parenting Grant from the NC Department of Health and Human Services Department in the amount of $75,000 in support of the Teen Pregnancy Prevention Initiative. There is a local in -kind match of $25,000: * Office space for APP Coordinator * APP Library Space * Extension Director's Supervision -5% of Salary FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\swilliams\Desktop\County fonns\agenda forrn201 7 .doc I of I Page 050117 HC BOC Page 53 Contract Number 00035252 / Page 1 of 29 GENERAL CONTRACT COVER This contract is hereby entered into by and between the North Carolina Department of Health and Human Services, Division of Public Health (the "Division") and County of Hamett, Hamett County Cooperative Extension (the "Contractor") (referred to collectively as the "Parties"). 1 . Contract Documents: This contract consists of the following documents, which are incorporated herein by reference: (a) This contract cover (b) The General Terms and Conditions ( c) Scope of Work (d) Performance Measures Chart ( e) The Line Item Budget (f) Federal Certifications (g) State Certification Incorporated By Reference The following documents are reference materials and are available by going to the following website, Open Window (http:1/dhhsopenwindow.nc.gov/index.aspx?pid=doc ReferenceDocuments). (a) Travel: Policies Governing Travel Related Expenses for Contractors (b) General Statutes G.S.143C6 NonState Entities Receiving State Funds (c) Subchapter 03M Uniform Administration of State Grants These documents constitute the entire agreement between the Parties and supersede all prior oral or written statements or agreements. 2. Precedence Among Contract Documents: In the event of a conflict between or among the terms of the Contract Documents, the tenns in the Contract Document with the highest relative precedence shall prevail. The order of precedence shall be the order of documents as listed in the contract document section, with the first-listed document having the highest precedence and the last-listed document having the lowest precedence. If there are multiple contract amendments, the most recent amendment shall have the highest precedence and the oldest amendment shall have the lowest precedence. 3. Effective Period: This contract shall be effective on 6/1/2017 and shall terminate on 5/31/2018, with the option to extend , if mutually agreed upon, through a written amendment as provided for in the General Terms and Conditions. 4. Contractor's Duties: The Contractor shall provide the services as described in the scope of work and in accordance with the approved budget. 5. Division's Duties: The Division shall pay the Contractor in the manner and in the amounts specified in the contract documents. The total amount paid by the Division to the Contractor under this contract shall not exceed $75,000. This amount consists of $0 in State funds, $0 in Local funds, $0 in Other funds and $75,000 in Federal funds. The Contractor's matching requirement is $25,000. The contributions from the Contractor shall be sourced from non-federal funds . NCDHHS GCT1007 (Contract) (General) (Rev. 11 .01 .15) 050117 HC BOC Page 54 Contract Number 00035252 / Page 2 of 29 The total contract amount is $100,000. 6. Conflict of Interest Policy: The division has determined that this contract is not subject to N .C.G.S. 143C-6-22 & 23. 7. Reversion of Unexpended Funds: Any unexpended grant funds shall revert to the Division upon termination of this contract. 8. Grants: The Contractor/Grantee has the responsibility to ensure that all sub-grantees, if any, provide all information necessary to permit the Contractor/Grantee to comply with the standards set forth in this contract. 9 . Reporting Requirements: The Division has determined that this is a contract for financial assistance with a Public Entity. Local governmental agencies are subject to N.C.G .S . § 159-34, annual independent audit, rules and regulations, 0MB Circular A-133 , Audits of States, Local Governments, and Non-Profit Organizations, and N .C .G .S. § 143C-6-22, use of state funds by non state entities. If subgranting is allowable, a nongovernmental subgrantee is subject to the reporting requirements described on the Notice of Certain Reporting and Audit Requirements. Regulations and Reporting Requirements of N.C. General Statute 143C-6.23 can be found at ncgrants.gov. 10. Payment Provisions: Upon execution of this contract, the Contractor shall submit to the Division Contract Administrator, a monthly reimbursement request for services rendered the previous month by the 10th of each month and, upon approval by the Division , receive payment within 30 days. Monthly payment shall be made based on actual expenditures made in accordance with the approved budget on file with both parties and reported on the monthly expenditure report submitted by the Contractor. If this contract is terminated, the Contractor shall complete a final accounting report and return any unearned funds to the Division within 30 days of the contract termination date. The Division shall have no obligation for payments based on expenditure reports submitted later than 30 days after tennination or expiration of the contract period. All payments are contingent upon fund availability. 11. Contract Administrators: All notices permitted or required to be given by one Party to the other and all questions about the contract from one Party to the other shall be addressed and delivered to the other Party's contract administrator. The name, post office address, street address, telephone number, fax number, and email address of the Parties' respective initial contract administrators are set out below. Either Party may change the name, post office address, street address, telephone number, fax number, or email address of its contract administrator by giving timely written notice to the other Party. NCDHHS GCT1007 (Contract) (General) (Rev. 11 .01 .1 5) 050117 HC BOC Page 55 Contract Number 00035252 I Page 3 of 29 For the Division: IF DELIVERED BY US POST AL SERVICE IF DELIVERED BY ANY OTHER MEANS Deborah Hamlin-Aggrey Deborah Hamlin-Aggrey Division of Public Health Division of Public Health 1929 Mail Service Center, DPH Women's Six Forks Road, Building 2, 2nd floor, Room A- Health Branch 11 Raleigh, NC 27699-1929 Raleigh, NC 27699-1929 Telephone: (919)-707-5720 Fax: (919)-8704827 Email : Deborah. Hamlinaaarev@dhhs.nc.oov For the Contractor: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Tyrone Fisher, Cooperative Extension Director Tyrone Fisher, Cooperative Extension Director Hamett County Cooperative Extension Harnett County Cooperative Extension 126 Alexander Drive, Suite 300 126 Alexander Drive, Suite 300 Lillington , NC 27546-9490 Lillington, NC 27546-9490 Telephone: (910)-893-7530 Fax: (910)-893-7539 Email: tfisher®harnett.oro 12. Supplementation of Expenditure of Public Funds: The Contractor assures that funds received pursuant to this contract shall be used only to supplement, not to supplant, the total amount of federal, state and local public funds that the Contractor otherwise expends for contract services and related programs . Funds received under this contract shall be used to provide additional publ ic funding for such services; the funds shall not be used to reduce the Contractor's total expenditure of other public funds for such services. 13. Disbursements: As a condition of this contract, the Contractor acknowledges and agrees to make disbursements in accordance with the following requirements: (a) Implement adequate internal controls over disbursements; (b) Pre-audit all vouchers presented for payment to determine: • Validity and accuracy of payment • Payment due date • Adequacy of documentation supporting payment • Legality of disbursement (c) Assure adequate control of signature stamps/plates; (d) Assure adequate control of negotiable instruments; and (e) Implement procedures to insure that account balance is solvent and reconcile the account monthly. 14. Outsourcing to Other Countries: The Contractor certifies that it has identified to the Division all jobs related to the contract that have been outsourced to other countries , if any. The Contractor further agrees that it will not outsource any such jobs during the term of this contract without providing notice to the Division. 15. Federal Certifications: NCDHHS GCT1007 (Contract) (General) (Rev. 11 .01 .15) 050117 HC BOC Page 56 Contract Number 00035252 / Page 4 of 29 Individuals and Organizations receiving federal funds must ensure compliance with certain certifications required by federal laws and regulations. The contractor is hereby complying with Certifications regarding Nondiscrimination , Drug-Free Workplace Requirements, Environmental Tobacco Smoke, Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, and Lobbying . These assurances and certifications are accompanied by a signature page and can be found in the Contractor's Managed Documents section of DHHS Open Window. The signature page is to be signed by the contractor's authorized representative. 16. Other Requirements: DUNS#: 091565986; Federal Award Identification Number: 1701NCTAN3; Federal Award Date: 10-31-16; Total Amount of Federal Award: $82,049,392; Federal Funds Obligated by this Contract: $75,000; Federal Award Project Description: Temporary Assistance for Needy Families (TANF); Name of Federal Awarding Agency: SHHS-Administration for Children & Families; CFDA Number and Name: 93.558 and Temporary Assistance for Needy Families; Is award R&D?: No; Indirect Cost Rate for the Federal Award: 15%. 17. Signature Warranty: The undersigned represent and warrant that they are authorized to bind their principals to the tem,s of this agreement. Signatures follow on next page NCDHHS GCT1007 (Contract) (General) (Rev. 11.01.15) 050117 HC BOC Page 57 Contract Number 00035252 / Page 5 of 29 In Witness Whereof, the Contractor and the Division have executed this contract in duplicate originals, with one original being retained by each party. County of Hamett, Harnett County Cooperative Extension Signature Date Joseph Jeffries County Manager Printed Name Title WITNESS Signature Date Printed Name Title Division of Public Health, North Carolina Department of Health and Human Services Signature Danny Staley Printed Name NCDHHS GCT1007 (Contract) (General) (Rev. 11 .01 .15) Date Division Director Title TH~INSTRUME NTHASBEEN PREAUDITED IN THE MANNER REQ UIRED BY THE LOCAL GOVERNMENT B UDGET AN FIS AL CONTROL A CT 050117 HC BOC Page 58 Board Meeting Agenda Item Agenda Item L/-I( MEETING DATE: May 1 1 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Project Ordinance for North Harnett Waste Water Treatment Plant Upgrade Project REQUESTED BY: Steve Ward, HCDPU Director REQUEST: This is a formal request for the Board to approve the North Hamett Waste Water Treatment Plant Upgrade Project Ordinance. This project consists of the construction of a sludge dewatering system for both alum and waste water sludge at the facility. It also consists of the addition of rotating disc filters and aeration basin anoxic zone mixers for improved treatment capability. These improvements are part of an increase in permitted treatment capacity at the plant from 5.6 MGD to 7.5 MGD. This project will be funded solely by HCDPU capital reserves. The project ordinance and construction cost estimate is enclosed for your review. Please place this item o n the agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: \\hcfilel\Puusers\s ward\My Documents\NHWWTP Upgrade Project\N HWWTP Upgrade Project Ordinance agenda requ est 4-13-17 .doc Page I of I 050117 HC BOC Page 59 NORTH HARNETT WASTE WATER TREATMENT PLANT UPGRADE PROJECT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board of Hamett County. Section I. This project consists of the construction of a sludge dewatering system for both alum and waste water sludge at the facility. It also consists of the addition ofrotating disc filters and aeration basin anoxic zone mixers for improved treatment capability. These improvements are part of an increase in permitted treatment capacity at the plant from 5.6 MGD to 7 .5 MGD . Section II. This project will be funded from the HCDPU Capital Reserve Fund. Section III . The following amounts are hereby appropriated for this project: Engineering Construction Materials & Supplies Legal / Admin Contingency Total $ 423,000 5,025,531 70,000 6,000 251,221 $5 ,773,752 Section IV. It is estimated that the following revenue will be available for this capital project: HCDPU Capital Reserve Fund $5 ,773,752 Duly Adopted this _ day of ____ ,. 2017. Gordon Springle, Chairman Harnett County Board of Commissioners ATTEST: Margaret R. Wheeler, Clerk to the Board 050117 HC BOC Page 60 HARNETT COUNTY N O RTH REGIONAL WWTP SLUDGE DEW ATER ING SYSTEM PREL IM INARY OPINION OF P RO BABLE COST SLUDGE THICKENING FOR ALUM AND WASTEWATER SLUDGE 1. Mobilization, Bonds, Insurance, Etc. 2. Site Work a. Grading, Drainage, Erosion Control b. Paving, Seeding, Mulching 3. Site Piping a. Misc Site Piping 4. Thickeners a. Excavation and Stone Bedding b. Concrete c. Equipment d . Installation e. Electrical 5. Dewatering System a. Centrifuge Equipment (2 EA) b. Polymer Feed (2 EA) c. Sludge Pumps d. Installation e . Electrical 6. Dewatering Building a . 24 0 0 SF b. HVAC c. Electrical d. Finishes 7. Metal Building Shed a . Excavation and Stone Bedding b. Concrete Sl ab c. Metal Building 8. Electrical a. Electrical Servi ce c -H arnctt North Regional WvVTP Upgrad c-25 m ay 201 6 SLUDG E DEWATE R ING SYSTEM 5/31/2016 $5,000 $20,000 $50 ,000 $5 ,000 $600,000 $230,000 $50,000 $50,000 $760,000 $150 ,000 $80 ,000 $200,000 $180 ,000 $240,000 $50 ,000 $25 ,000 $50 ,000 $10,000 $120 ,000 $110,000 $120 ,000 $100,000 $25 ,000 $50,000 $935 ,000 $1,370 ,000 $365 ,000 $110,000 $120,000 •l>l) SUL T I N G G N E E RS PA 050117 HC BOC Page 61 HARNETT COUNTY NORTH REGIONAL WWTP SLUDGE DEW ATERING SYSTEM PRELIMINARY OPINION OF PROBABLE COST 9. Instrumentation a. SCADA Modifications (Estimated -Coord w ith Custom Control s) 10. Sales Tax a. Sales Tax 11. Construction Sub Total 12. Contractor's Overhead and Profit 13. TOT AL CONSTRUCTION COST 14. Contingency 15. Engineering Design (includes EA , NPDES Coordination, Design, Bidding) 16. Construction Administration 17. TOTAL PROJECT COST e-Harnctr Nort h Reg io nal WWTP Upgrad e-25 may 20!6 SLU DGE DEWATERI NG SYSTEM 5/31/2016 2 $60,000 $90,000 $60,000 $90,000 $3 ,225 ,000 $2 58 ,000 $3,483,000 $3 48,300 $235,000 $60,000 $4 ,126,30 0 •?>ll SUL T IN G NEE RS PA 050117 HC BOC Page 62 HARNETT COUNTY NORTH REGIONAL WWTP ROTATING DISC FILTERS PRELIMINARY OPINION OF PROBABLE COST ROTATING DISC FILTERS l. Mobilization, Bonds , Insurance, Etc. 2. Site Piping a. Misc Site Piping 3. Two -5 MGD Rotating Disc Filter (Replacing Traveling Bridge Filters) a. Demolition b. Filter Equipiment c. Installation d. Electrical 4. Electrical a. Electrical Service 5. Instrumentation a. SCADA Modifications (Estimated -Coord with Custom Controls 6. Sales Tax a. Sales Tax 7. Cons truction Sub Total 8. Contractor's Overhead and Profit 9. TOTAL CONSTRUCTION COST 10 . Contingency 11. Engineering De sign (includes PER , De sign , and Bidding) 12. Construction Administration 13. TOT AL PROJECT COST e-Harnett North Region al WWTP Upgrade-25 may 2016 FILTER SYSTEM UPGRA DE 5/31/2016 $30,000 $40,000 $700,000 $60,000 $50,000 $20,000 $10,000 $52,000 $30,000 $30,000 $850,000 $20,000 $10,000 $52 ,000 $992,000 $79,360 $1,071,360 $107,136 $79,000 $15 ,000 $1,272,496 •Bll SUL T I N G NE E RS P A 050117 HC BOC Page 63 HARNETT COUNTY NORTH REGIONAL WWTP AERATION BASIN ANOXIC ZONE MIXERS PRELIMINARY OPINION OF PROBABLE COST AERATION BASIN ANOXIC ZONE MIXERS 1. Mobilization, Bonds, Insurance, Etc. 2. Anoxic Zone Mixers installed in Aeration Basin (One mixer per basin , two basins) a. Equipment b. Installation c Electrical 3. Instrumentation a. SCADA Modifications (Estimated , Coard with Custom Controls 4. Sales Tax a. Sales Tax 5 . Construction Sub Total 6. Contractor's Ove rhead and Profit 7. TOT AL CONSTRUCTION COST 8. Contingency 9. Engineering Design (includes PER, Design, and Bidding) 10 . Construction Administration 11. TOT AL PROJECT COST e-Harnett North Reg ional WWTl' Upgradc-25 may 2016 OXIDATION DITCH MlXERS S/31/2016 4 $100,000 $40,000 $50,000 $15,000 $52,000 $30,000 $190,000 $15,000 $52,000 $28 7,000 $22,960 $309,960 $30,996 $29,000 $5,000 $374,956 M~~p J i~7,1 NEERS PA 050117 HC BOC Page 64 Board Meeting Agenda Item Agenda Item __ Lj~----"'=- MEETING DATE: May 1, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Award ofln-car camera system and Radar Unit REQUESTED BY: Sheriff Coats REQUEST: Sheriff Coats req· uest to accept the award of one Watch Guard 4RE Digital HD Panoramic in-car camera system valued at$ 5,000.00 and one Raptor KA Band Radar window mount radar unit valued at $ 1,800.00. These items are awarded to Harnett County based upon the N .C. Governor's Highway Traffic Safety Grant,oint system ( attached) FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: F:\2016 20 17\agenda Radar Un its 022017.doc Page I of I 050117 HC BOC Page 65 Agency Date Authorizing Official Submitted By Submitter Phone ln Car Csmera Hamett County Sherifrs Office Oct 18 , 2016 Sgt. Tim Bradley Benjamin Winstead 910-893-9111 Watch Guard 4RE Digital HD Panoramic for 2015 Dodge Charger, roof mount. Radar -\lm·ing Radar Tier I Tier I Radar -Raptor (Ki\. Band) -Window Mount Total 5000 2500 750 0 050117 HC BOC Page 66 W;ii3ii(f)3 11iliJ•I OIGITAL IN -CAR v,oeo WatchGuard Video 415 century Parl<Way Allen TX 75013 Bill To: North Carolina St Hwy Patrol -NC HQ Attn: Accounts Payable 215 E Lane St Raleigh NC 27601 • Drop Ship items yet to be delivered Packing Slip PaUi/TiM~J,ii~teci:1.'.. 4/10/2017 10: 17: 17 AM Ship To: Harnett County Sheriff's Office Attn: Tim Bradley 175 Bain St Lillington NC 27546 Purchase Order;Nc{ . · ·: I Customer.10:,,· .: ::<, .' f:.Sales .Peraqn ,:,~-.~.' :q sffli»iiJna Method . ·,"-::·.-n,;.~nffenns .'./;! RectSftlifti•f.;; ~fMasler No/ · 4300323548 I NORTH CAROLl1 I Margo M UPS GROUND I Net 30 I 3127/2017 I 308,592 Ordered " .. ·:ShfoMd · 'BIO ''· · ·:'0 1tem:Number ,:•;'.;."'.' 1$erlal :f1}:'t1"' ".''Oiti'cri~tioiit· ,~,, ~$ "'·: ?. · .... ::":>', .r-.:· '.' ":"';'1,',:t,ij'.J??r-·:,};<~_:!·\: ;.:f"; {,, .•/'f--, :if'.:}'.'· . ' 0 NOTE NOTE 0 BRK-ANT-NM0-001 WGP01394-001 0 4AE-WRL-KIT-101 WGA00428-101 0 4RE-STD-GPS-RV2 WGA00480-101 0 WGA00370-300 0 CAM-4RE-PAN-NHD WGA00543-100 0 CAM-BST-200-NEW WGP01760-200 0 CAB-MHD-STR-15F WGP01963-001 0 CAB-4RE-HDM-PRT WGP01832 0 CAB-HDM-4RE-15F WGA00382-100 0 BAK-4RE-D1S·101 WGA00420 0 BRK-4RE-OHD-104 WGP01459-008-KIT 0 BAK-4RE-DVR-100 WGP01443-001-KIT 0 GPS-ANT-MGN-16F WGP362 0 WGP02073-300K IWGP02073-300-KIT I DVR2-037481 DIS5-002756 CAM7-101186 FBO: Hamett Co SO (NC) HARNETTC0001 NOTE Cable, WiFi Vehicle Antenna Mount, NMO, Drill 3/4' Hole, 17' long WGP01394-001 MikroTik Configured Wireless Kit, 4RE In-Car 802.11 n (Radio, Antenna, PoE, 2-1 WGA00428-101 4RE, HD OVA, Gen 2, 200GB HDD WGA00480-101 4RE, Remote Display Control Panel, Gen 4 WGA00370-300 Front Camera, 4RE, HD Panoramic, (reduced EMI) WGA00543·100 Camera, Infrared Analog, WMv.2, 114 Degree, 2-Pin Connector WGP01760-200 Cable, 4RE, HDMI, (HD Mini Zoom, Panoramic, ZSL) Straight, 15' WGP01963-001 Cable, 4RE, HDMI, Port 2, IR Camera, 2-Pin Connect, Straight, 16'(5000mm) WGP01832 Cable, 4RE, HDMI/Mini, Display ONLY, Straight, 15' WGA00382-100 Bracket Kit, 4RE, Display, w/ Diamond 1' Ball Mounts & 2· RAM WGA00420 Bracket Kit, 4RE, Display, Universal Visor Post (Ford Pl SUV & Sedan) WGP01459-008-KIT Bracket Kit , 4RE, OVA, Universal WGPO 1443-001-KIT GPS Antenna, Magnetic Mount WGP362 Cable Assembly, DV-1C/4RE, Power/Input, A/A 24' WGP02073-300-KIT ATTENTION: YOUR PRODUCT(S) HAVE BEEN CAREFULLY PACKED TO PROTECT THEM FROM SHIPPING DAMAGE. PLEASE DO NOT THROW PACKING MATERIAL OR BOXES AWAY UNTIL ALL ITEMS ARE ACCOUNTED FOR!! 050117 HC BOC Page 67 l\1iil31 C)d1lilil•I D I G I TAL IN. CAR VIDEO WatchGuard Video 415 century Parl<Way Allen TX 75013 Bill To: North Carolina St Hwy Patrol -NC HQ Attn: Accounts Payable 215 E Lane St Raleigh NC 27601 Packing Slip pocuinent 0~ . :·· .: 2/27/2017 .,, . ·-. ·. -•, . . . Date(l'ime .. Printed -/· 4/10/2017 Ship To: Harnett County Sheriff's Office Attn: Tim Bradley 175 Bain St Lillington NC 27546 10:17:17 AM • Drop Ship items yet to be delivered Purchase Order No. :. ' i. l<hlstoiner ID . ·. , . . · ·(.:~f i $1lfes· i:>erson . 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PLEASE DO NOT THROW PACKING MATERIAL OR BOXES AWAY UNTIL ALL ITEMS ARE ACCOUNTED FOR!! 050117 HC BOC Page 68 kcccccc KUSTOM SIGNALS, INC. An MPD Company 1010 W . Chestnut/ P .O . Box 947 Chanute , KS 66720-0947 (620) 431-2700 Fax (620) 431-2734 SOLD TO NORTH CAROLINA DEPT OF TRANSPORTATION 215 EAST LANE STREET ATTN : DEIDRA JOYNER RALEIGH NC 27601 SHIP TO Order Number 335418 SO 1111111111111111111111111111111 Date 03/02/1 7 Customer Number 36800 Invoice Number Customer PO 4300322799 Page 1 of 1 HARNETT COUNTY SHERIFF ATTN : TIM BRADLEY 175 BAIN ST LILLINGTON NC 27546 Shipping Instructions PPD/BESTWAY RD INT TEXT(INV)/PO IN HSE Quantity Quantity UOM Part Number DESCRIPTION Shipped Back Order 1 EA RP-1 ***RAPTOR, RP-1 *** Same Lane Mode 831,833,847,849 Dual KA-band ant (848,849) One Piece Unit MPH Unit Engl ish (Standard) North Carolina (NO Fastest) W ired Remote 6 ' Cable (Standard Front) 18' Cable (Standard Rear) Bail Mount Windshield Mount(std KA) Rear Deck Mount (Std) Standard Boxing Traditional Fork Test SERIAL#: RP23647 1 EA 777-7777 -05 NORTH CAROLINA SURCHARGE 1 EA 888-8888-01 LAS/RADAR FREIGHT & HANDLING NC SPECIAL PRICE External Text PACKING LIST -CUSTOMER COPY 050117 HC BOC Page 69 N.C. GOVERNOR'S IDGHWAY SAFETY PROGRAM POINT AND ONLINE CAMPAIGN REPORTING SYSTEMS INSTRUCTIONS Revised The Governor's Highway Safety Program 's Point System encourages participation at GHSP- sponsored events and highway safety initiatives. AII Agencies (Hosting and Participating) must submit their activities/events on point forms in the Point System for points (report only your agency's officers, citations. etc.). Some activities/events require only the Host agency to submit Point System forms (see Point System Activities, Initiatives, Events and Def'mitions below), and all forms must meet the minimum criteria. All submissions are subject to review by GHSP before points are awarded. The Point System and Online Campaign Reporting System are located on the GHSP website: https://www.ncghsp.org/points/index.cfi:n. Agency users must enter their agency's GHSP-issued username and case-sensitive password to access the systems presently. All agency personnel (users) needing access to the systems must also have a valid North Carolina Identity Management (NCID) usemame and password and provide the NCID usemame to GHSP (dtoler@ncdot.gov), along with their contact information. to be registered to use the Systems. Agency Users may submit their CJLEADS or NCA WARE NCID usemame. The Point System year runs from October 1 to September 30 annually. Any activities/events entered must have occurred during the current Point System year and must only be entered after they occur. All activities must be entered before September 30 to count in the current Point System year. as GHSP must manually approve all submissions before points are awarded. Further instructions will be provided by GHSP annually for activity submissions at the end of the Point System year so that agencies may have submissions approved before the deadline. Points may be earned by submitting Point System activities/events forms after they occur. Activities/events and minimum criteria are listed below under Point System Activities, Initiatives, Events and Definitions. Hosting and participating agencies should submit the night-or day-time activity/event on the pertinent Point System form . Forms should be submitted for activities (night-and day-time hours), including those conducted during campaign weeks. Please make sure to enter all required minimum criteria on the form when submitting activities. Once a form is submitted, it cannot be edited . Please contact GHSP if a submission needs to be corrected or deleted. GHSP will review the submission form and accept it for points, or decline it and provide a reason in the Remarks block. If minimum or corrected infonnation can be provided, agencies may re-submit the form for points. Points may also be earned by completing the Online Campaign Reporting System Report Form during GHSP campaigns ("Click It or Ticket", "Booze It and Lose It", etc.). GHSP campaigns are designated weeks during the year where specific traffic safety offenses are targeted. GHSP requests that during these weeks agencies target these offenses and increase their enforcement. Agencies who conduct activities each week during GHSP campaigns may compile and submit a report of their total citations for the week by the reporting deadline for points. Agencies that have no activity during the week (all zeros) will not receive credit for participating, and no report should be submitted. The GHSP Planning Calendar on the GHSP website has a list of alI campaigns and reporting deadlines. Agencies should also submit 050117 HC BOC Page 70 individual activities held during campaigns in the Point System for points. Agencies may contact the County Coordinator, Regional LEL or the GHSP office for information about campaigns. Campaign reports must be submitted by 5:00 p.m. on the designated reporting date for each week of a campaign. Please report any issues submitting your report promptly by calling GHSP before 3:00 p.m. of the reporting deadline so that GHSP will have time to assist you before 5:00 p.m. A Confirmation Report must be received upon submission of the report to verify your report was received. Reports may be submitted prior to the reporting deadline date if all activities have been completed for the report. Filing reports may take more time on the reporting deadline date, as many agencies logging in will cause the computer servers to be slow. Reports are not accepted after the reporting deadline date. To report for the campaign week, select Add/Edit Campaign Report and the campaign and week number for the current campaign from the drop-down menus at the top of the form. If a week is not available, the deadline for reporting has passed and you may not enter a report. Enter your agency's contact information, the first and last name of the person reporting and a telephone number. Report only your agency's citations and officers for the weekly activities. Section numbers will total automatically in total blocks. Submit your campaign report by clicking on the SUBMIT REPORT TO GHSP button at the bottom of the screen. You should receive a Confirmation Report showing the information you submitted. If not, your report was not received, and your agency will not receive points. The report should not show all zeros. Resubmit the report until you receive your Confirmation Report with the information and citations you entered. This Confirmation Report is proof of your submission, and you should print it or save it for your agency f"Iles (see sample report in Online Campaign Reporting section below). The dots (see below) on the report screen are for information only, so please enter your report and make sure to get your Confirmation. Green means that your agency has reported for that campaign week. You may edit the report up to 5:00 p.m. on reporting day. Yellow means that your agency has not reported, but the campaign week has not yet passed . Your agency can report for this week. Red means that your agency has not reported, and the campaign week report date has passed. Your agency will not be able to report for this week. If you make an error, click the CANCEL REPORT button at the bottom oftbe screen. You will need to re-enter numbers for your agency and click SUBMIT. After you complete your report, please log out of the system. Reports may be edited (re-submitted) until the end of the reporting deadline. If you are a County Coordinator: To view campaign numbers reported from agencies within your county, click the SEARCH link. Select from the Campaign, Week and Agency drop-down menus based on the information you wish to see. If you want to see 2 050117 HC BOC Page 71 all reports, select all counties and all agencies and click SEARCH. To report numbers for your agency or an agency in your county, go back to the main reporting page and select the campaign, week and agency from the drop-down menus. If you notice that an agency in your county is missing from the reporting list, please notify that agency and inquire about their numbers. All grant-funded agencies are required to meet the minimum requirements of their contracts. Grant-funded agencies will only receive points for those activities submitted beyond those set forth in their contracts, but all activities should be submitted for points. A separate point deduction will be made for all grant-funded agencies at the end of each Point System year. Point adjustments will be made to point totals by GHSP before the Point System year ends (September). Bonus points will be added for awards, 100% online campaign reporting, etc. Points will be deducted if submissions exceed monthly maximum allowances (i .e., daytime activities). Points will also be deducted for equipment received from redemption of points earned in the previous Point System year. Accumulated points in the Point System will rollover from year to year. Points can only be redeemed for equipment once per year at a time designated by GHSP after the Point System year ends (Oct/Nov). All agencies must review their submissions and points totals for possible errors during the Point System year and notify GHSP prior to September 30 if there are discrepancies. Agencies will be provided with a list of available equipment and the procedure for point redemption after the Point System year ends. 3 050117 HC BOC Page 72 TRAFFIC SAFETY ACTIVITIES AND DEFINITIONS POINT VALUE Night-time Traffic Enforcement Activities Host agencies and Particieating agencies must submit their own activities separately, listing only their attending officers and citations. Multi-agency: Multi-agency activities consist of a Host agency and 2 or more ParticiQating Host=lOO agencies. Participate=50 Departmental activities consist of a Host agency and less than 2 Host: 50 bonus Participating agencies. points if BA TMobile is Checking Stations are organized operations (Multi-agency and present Departmental) complete with a checkpoint plan. A predetermined pattern (stopping every vehicle or every second vehicle or every third vehicle, etc.) is set for which vehicles will be stopped on a public roadway and investigating the possibility that a traffic safety violation is present. Departmental=75 Saturation Patrols (also referred to as "Wolfpacks" involve law enforcement deploying additional officers to targeted roadways during select time periods to detect and apprehend violators (Multi-agency and Departmental). Agencies must hold a formal briefing. Saturation Patrols (Host and Particieating} are submitted on the Host Saturation Patrol Points form in the Point System. Night-time Seat Belt Enforcement Initiatives (SBEI) are organized operations (Multi-agency and Departmental) designed to stop only seat belt violations . Generally spotters and extra lighting are used, and the only vehicles stopped are those violating the NC passenger restraint law. These activities are submitted on the regular Nif!ht-time checking station form in the Point System. Must f!Ut "SBEI" in the Location block. Host agencies and Partici(!ating agencies must submit their own activities seearately. Night-time SBEI activities are subiect to the same minimum criteria as night-time activities1 excent the "Total Restraint Violations" section must contain citations for (!Oin.ts to be awarded. ( changed 5/19/14) Min.imam criteria: • Occurs between the hours of9:00 p .m . and 5:59 a.m . • Minimum of 2 hours . • Minimum 1 law enforcement officer . • Saturation Patrol form reguires 4 hours for submission2 but list actual 2 hours in Location or Agency List. • Location must be specific (address, streets, highways, intersections, etc.) . • For SBEI activities, must note "SBEI" in Location block and list citations 4 050117 HC BOC Page 73 in the Total Restraint Violations block. • Never list your agency in the Agency List block as you are submitting agency. Submit on Host form: Your agency Hosts a checking station/Saturation Patrol/NTSBE with 2 or more participating agencies (Multi-agency points). Put Participating agencies in Agency List (required). Minimum total of 3 officers for Multi- agency activities (includes Participating agencies). Your agency Hosts a checking station/Saturation Patrol/NTSBE with 1 participating agency (Departmental points). Put participating agency on one line of Agency List (required). DO NOT ENTER "DEPARTMENTAL". Your agency only conducts (Departmental points) a checking station/Saturation Patrol/NTSBE. Put "Departmental" only on one line of Agency List (required). Your agency Participates in a Saturation Patrol. Submit on Host Saturation Patrol form. Must list Host agency. Host forms with O citations reflect no evidence of activity and will not be accepted for points. Host agency will receive 50 bonus points ifBATMobile is present and noted on the form. If media is invited/attends, Host agency may submit a Media Event form also for points. Submit on Participati.ng form: Your agency participates in a checking station/NTSBE with another agency as Host (Multi-agency or Departmental points). Must list Host agency and any other Participating agencies (if any) in the Agency List. Participating forms will be approved with O citations. 5 050117 HC BOC Page 74 TRAFFIC SAFETY ACTIVITIES AND DEFINITIONS POINT VALUE Daytime Traffic Enforcement Activities Davtime activities are limited to 6 per month~ except during May and "Click It or Ticket" campaigns Host agencies and Participating agencies must submit their own Multi-agency: activities separatell'.i listing onl1:: their attending officers and citations. Host=50 Multi-agency activities consist of a Host agency and 2 or more Partici12ating Participate=25 agencies. Departmental activities consist of a Host agency and less than 2 DeQartmental=30 Participating agencies. Checking Stations are organized operations (Multi-agency and Departmental) complete with a checkpoint plan. A predetermined pattern (stopping every vehicle or every second vehicle or every third vehicle, etc.) is set for which vehicles will be stopped on a public roadway and investigating the possibility that a traffic safety violation is present. Saturation Patrols (also referred to as "Wolfpacks" involve law enforcement deploying additional officers to targeted roadways during select time periods to detect and apprehend violators (Multi-agency and Departmental). Agencies must hold a formal briefing. Saturation Patrols (Host and Participating} are submitted on the Host Saturation Patrol Points form in the Point System. Day-time Seat Belt Enforcement Initiatives (SBEI) are organized operations (Multi-agency and Departmental) designed to stop only seat belt violations. Generally spotters and extra lighting are used, and the only vehicles stopped are those violating the NC passenger restraint law. These activities are submitted on the regylar Da1::-time checking station form in the Point System. Must J!Ut "SBEI" in the Location block. Host a2encies and Particinating a2encies must submit their own activities SeJ!arately. Day-time SBEI activities are subject to the same minimum criteria as Da~-time activities 2 excent the "Total Restraint Violations" section must contain citations for ROints to be awarded. (changed 5/19/14) Minimum criteria: • Limited to 6 daytime activities per month, except May . • Occurs between the hours of 6 :00 a.m . and 8:59 p.m . • Minimum 1 law enforcement officer . • Minimum of I hour . • Saturation Patrol form reauires 4 hours for submission. but list 6 050117 HC BOC Page 75 actual 1 hour in Location or Agency List. • Location must be specific (address, streets, highways, intersections, etc.). • For SBEI activities, must note "SBEI" in Location block and list citations in the Total Restraint Violations block. • Never list your agency in the Agency List block as you are submitting agency. Submit on Host form: Your agency Hosts a checking station/Saturation Patrol/DTSBE with 2 or more participating agencies (Multi-agency points). Put Participating agencies in Agency List (required). Minimum total of 3 officers for Multi-agency activities (includes Participating agencies). Your agency Hosts a checking station/Saturation Patrol/DTSBE with 1 participating agency (Departmental points). Put participating agency on one line of Agency List (required). DO NOT ENTER "DEPARTMENTAL". Your agency only conducts (Departmental points) a checking station/Saturation Patrol. Put "Departmental" only on one line of Agency List (required). Your agency Participates in a Saturation Patrol. Submit on Host Saturation Patrol fonn. Must list Host agency. Host forms with O citations reflect no evidence of activity and will not be accepted for points. If media is invited/attends, Host agency may submit a Media Event form also for points. Submit on Participadng form Your agency participates in a checking station/DTSBE with another agency as Host (Multi-agency or Departmental points). Must list Host agency and any other Participating agencies (if any) in the Agency List. DO NOT ENTER "DEPARTMENTAL". Participating fonns will be approved with O citations . 7 050117 HC BOC Page 76 Multi-agency Traffic Safety Enforcement Initiative Task Forces POINT VALUE Recognized Multi-agency Traffic Safety Enforcement Initiative Task Force Activities (Night-or Day-time Checking Stations) GHSP must be formally notified and a1mrove of Traffic Safety 1-24 submissions (if Enforcement Initiative (TSED Task Forces. TSEI Task Forces operate in 12 minimum is met): the Federal fiscal year (October I-September 30). Agencies that form traffic teams after the start of a fiscal year will be required to conduct a Host=200 minimum number of Multi-agency task force checking stations equal to Participate= 100 the number of months left in the year to receive points. GHSP will provide bonus points for counties that formalize a team approach, schedule in advance, and conduct a minimum of 12 task force activities within a Federal fiscal year (October I-September 30). If the 12 minimum Multi-agency TSEI Task Force Sum~lemental Re12orting Forms are submitted to GHSP Qrior to Se12tember 30, agencies will receive bonus QOints for submissions 1-24. Less than 12 and more than 24 submissions will receive regular checking station points according to night-or day-time criteria. These activities are submitted bl'. the Task Force Leader only and should not be submitted in the Point System. The TSEI Task Force Reporting form ( dated 10/13) can be found on the GHSP website. Task Force Leaders complete the form (Word document), save it as a pdf file and email the Qdf to dtoler@ncdot.gov as they occur and Qrior to September 30 in the current point year. Minimum criteria: • Must be Multi-agency (Host and 2 or more Participating agencies). • Minimum of 3 law enforcement officers . • Minimum of 4 hours (including briefing) . • May occur during night-or day-time hours . • Must include a briefing meeting . • Zero citations reflect no evidence of activity and will not be accepted for QOints. • Task Force Leaders must submit a minimum of 12 Multi-agency checking stations per fiscal year ( or a minimum number of checking stations equal to the number of months left in the fiscal year that the Task Force started) on TSEI Task Force Reporting Forms. 8 050117 HC BOC Page 77 • Task Force Leaders must submit Task Force Reporting forms prior to September 30 for points to be considered for approval. • Agencies will receive bonus points before September 30 for up to 24 approved Task Force reporting forms, if the minimum number has been met. All submissions less than the minimum required and beyond 24 will receive regular points according to night-or day-time criteria. 9 050117 HC BOC Page 78 TRAFFIC SAFETY EVENTS AND DEFINITIONS POINT VALUE Hosted/Assisted With BikeSafe Class Host=300 Participate=200 A BikeSafe Class is a formal motorcycle safety class conducted by BikeSafe NC. Agencies should submit a Host or Participated point fonn for points. The Host agency must coordinate and make arrangements for the class. List Agency Names section on this form only must contain agencies or Departmental (system required). Host agencies and Participating agencies must submit their own activities separately. Minimum criteria: • If only your agency is involved, submit on Host form and put your "Departmental" in both "List Agency Names" blocks (filled blocks required). • If your agency Hosts and 2 or more other agencies Qartici12ate, submit on Host form and list other agencies in "List Agency Names" blocks (filled blocks required). • If your agency hosts and 1 agency 12artici12ates, submit on Host form and list participating agency on both lines of "List Agency Names" section (filled blocks required). • If non-LE agency Hosts, submit on Assisted form . Must list Host agency and any other participating agencies in "List Agency Names" (filled blocks required). • If your agency assisted with a BikeSafe Class, submit an Assisted form and must list Host agency in Agency List. • Occurs between hours of 6:00 a.m. and 8:59 p .m . • Maximum one class 12er location 12er day will be allowed . • Pumose block should show BikeSafe formal class . • Must list number of students trained in Attendees block. • Event location must be snecific address . 10 050117 HC BOC Page 79 "Click It or Ticket, Securing Your Future" Initiative High School Enrollment Event This Initiative recruits NC high schools to encourage teenage drivers to use seat belts. The enrollment form is located on the GHSP website (Initiatives). Initiative materials will be provided to the high school contact for use in promoting the Initiative. An LE agency must complete the enrollment form and submit it to GHSP for enrolling the high school and for points to be awarded . GHSP will award points after receiving violation reports. Points will only be awarded one time per new enrollment of a high school. Minimum criteria: • Enrolling LE agency must be actively involved in recruiting the high school. • High School must submit violation reports as required by GHSP. • High School must be enrolled and participate for one school year • Schools must submit request to GHSP to be removed from this program. Hosted/Participated in Child Passenger Safety (CPS) Clinic or Child Seat 100 Checking Station Host=50 CPS Clinics and checking stations are events to inform the public of NC child restraint laws and proper safety seat installation. List Agency Names section on this form only must contain agencies or "Departmental" (system required). Host agencies and Participating agencies must submit their own activities separately. Minimum criteria: • Maximum of 2 CPS events allowed per month. • Maximum of one type of event per location per day is allowed. • If you Host and 2 or more agencies participate, submit on Host form . List other agencies in "List Agency Names" section (filled blocks required). • If you Host and 1 other agency participates, submit on Host form. List other agency on both lines of "List Agency Names" section (filled blocks required). • If only your agency is involved, submit on Host form and put "Departmental" in both "List Agency Names" b locks (filled blocks required). • Assisted form must list Host agency and any other participating agencies . If no other agency, put "Departmental" in other block of "List Agency Names" (filled blocks required). • Occurs between hours of 6:00 a.rn . and 8:59 p.m. • Minimum of 2 hours Participate=20 ] ] 050117 HC BOC Page 80 • Minimum of I law enforcement officer listed in Attendees block • Event location must be specific (address, streets, highways, etc.) Attended/Participated in GHSP-Sponsored Events 50 GHSP must be notified before or attend these events. Events include attending the annual GHSP Traffic Safety Symposium, working at Safety City, and media events for "Click It or Ticket'', "Booze It and Lose It", "Tree of Life", etc. Agency representative must sign in on GHSP-provided sheets at the events. Workers at Safety City must also list hours worked. GHSP will award points from sign-in sheets. Minimum criteria: • GHSP must have prior notification or attend these events. • Agency representative must sign in on GHSP-provided sign-in sheets for confirmation of attendance. 12 050117 HC BOC Page 81 Online Campaign Reporting All agencies must complete a campaign report form for each week of a designated GHSP campaign by the reporting deadline. Campaign dates and reporting deadlines are posted on the GHSP website and yearly calendar planner. No reports are allowed past the campaign week reporting deadline date. Minimum criteria: • Campaign report must be submitted by the weekly deadline date for points. • Reports with zero (0) citations should not be filed, and no points will be awarded. • Reports should contain your agency's total citations from that week 's activities that are pertinent to the GHSP campaign. • A Confirmation Report (see sample below) must be received showing citations after submission of a weekly campaign report or the agency will not receive points. If no Confirmation Report is received, resubmit the report until you receive the Confirmation Report showing all citations, etc. submitted. Keep a copy of this report for your :file . GHSP LEA Public N o rth ~ro m ,a O e part:rnc-nt of Tr.a n q>o rt.atlon .. Thank you fo,. Sl.tbrnltUng y our c.an ,palgn n um.,..._ to the GHS P. P ri11t th is. page •• • -nfi,n-uo n th•t y ou h ave s.uhf'nltted • ,-epol"t fo,. WfbiftC 1 • ! Ccuxyt ...... .., ' , .. ..,.,.. .... _ ..... ,,...._ I II ~,.._.,,.,._,.. . W .. l l Pag o J o U BONUS points (200) for 100% Online Campaign Reporting for the entire year (all campaigns) will be awarded to agencies at the end of the point year byGHSP. 50 per week 200 Bonus points for 100% reporting for point year 13 050117 HC BOC Page 82 Hosted Educational Event An educational event is a presentation, workshop, etc. conducted at local schools or organizations by a law enforcement agency (Host) to provide information on traffic safety (DWI, seat belt safety, teen driving, bicycle safety, etc.). If media is invited/attends, Host LE agency may also submit Media Event form for additional points . Minimum criteria: • Maximum of one type of event per location per day is allowed. • Must occur between the hours of 6:00 a .m . and 8:59 p.m. • Purpose should include specific traffic safety topic relayed to the public and name of event, if any. • Event location must be specific (address, street, highway, etc.) • Must list number of attendees. Hosted Media Event A media event is an event that an agency arranges and hosts for media to attend to notify the public concerning traffic safety-related subjects, such as receiving a GHSP grant , teen driving safety, seat belt safety, etc. No points are awarded to participating agencies. Minimum criteria : • Maximum of one type of event per location per day is allowed. • Must occur between the hours of 6:00 a.m. and 8 :59 p.m. • Media must be present and listed for points to be awarded . • Purpose should include specific traffic safety topic(s) relayed to media. • Event location must be specific (address, street, highway, etc.). • Must list number of attendees. • Redeemable Items 25 25 o Points can be carried over year to year, but can only be cashed in or redeemed once each year (typically in October). Redeemable Items Points Needed Class II ANSI-Traffic Vest 50 Flashlight 180 Blood Specimen Kits 225 Tint Meters 350 Stop Sticks 500 PBT 500 14 050117 HC BOC Page 83 I Single/Dual Antenna Radar Unit 2,500 Stationary Handheld Antenna Radar Unit 2,500 Crash Data Retrieval 3 ,100 Lidar 4,000 In-car Camera 6 ,000 Patrol Motorcycle* 25,000 Patrol Vehicle* 35,000 *These items will be treated as a highway safety project that will require a grant and contract. Possible Point Earnin2 Activities Point Value Hosting a Bike Safe Class 300 Assisting with a Bike Safe Class 200 Enrolling a "Click It or Ticket" High School 100 Hosting a night-time traffic safety checking station (multi-agency) 100 Participating in a departmental night-time traffic safety checking station 75 Participating in night-time traffic safety checking station (multi-agency) 50 Hosting a day-time traffic safety checking station (multi-agency). *Agencies will only receive points for up to 4 day-time traffic safety checki.ng stations 50 per month. Participating in a departmental day-time traffic safety checking station* 30 Participating in a day-time traffic safety checking station (multi-agency)* 25 Conduct Saturation Patrol or "Wolfpack" *Agencies will only receive points 50 two saturation patrols per month. Having a BAT Mobile present at checking station. *Only the host agency 50 will receive points. Reporting online during campaigns 50 (per week) Hosting a CPS clinic or seat checking station 50 Participating in a CPS clinic or seat checking station 20 Attending a GHSP kickoff event 50 (per agency) Hosting an educational event 25 Attending GHSP-sponsored event other than a kickoff 50 (per agency) Agency representative at GHSP Summit 25 (per agency) Hosting media events at agency events 25 15 050117 HC BOC Page 84 **Bonus Points** Points Received 100% online reporting for the entire year, all campaigns. 200 16 050117 HC BOC Page 85 Board Meeting Agenda Item Agenda Item MEETING DA T E : May 1, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Trade in of old radar units REQUESTED BY: Sheriff Coats REQUEST: Request to trade in eight(8) old Pro-I 000 radar units & antennas to Tarheel Waves LLC in Greensboro NC in exchange for repairs to a Golden Ea~radar unit . Repsirs to the Golden Eagleunit are estimated at$ 1,550.00 and the unit is valued at approx. 2,700 .00. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: F:\201620 17\agenda Radar Uni t s 02201 7.doc Page 1 of I 050117 HC BOC Page 86 Form W•9 (~v. August 2013) Department cl the T-r:, lnt,;maf R.r..anue Service Request tor Taxpayer Identification Number and Certification Give Form to the requester. Do not send to the IRS. Name (as shown on your income tax return) 1/t R,I/E£L lA..J rl 1/B N Business r,ame/dis,egarded er-w.lty name. if differ.ent from abov~ g, 1--------------------------------------·-------,..-------------~ Chedt appropriate box for f9der al tax clossiflQltion: Exerrptions iSee lnstm:tions): O O lndi-,itlt1al/sot .. pro prietor n C Corporation • ! 0 S Corporation 0 Partnership l·! ~ u ... g ~limted liability COJT1'.)any. En..-th& tax dassificati on (C ..C c orpc,ratiOI\ s-s corporation. P'1)eltnffShipi • ---- Exempt p.iyM code flf ill?/) ___ _ ExE-rrption hom FATCA r.epomng code (If any) -e_: 0 oth&r(see instructions)• R&qu<1$1~·s name ond address (optional) ~ t <li3i%ru~r, siAaff t...iG~~~ I\ Jf: en i-:~..:;..;::.......;.i--=~:..:..:.... _____________________ --i IS°D J, NG. ;). 7'//t> IN) Enter your TIN in the appropri:ite bo>t The TIN provided must match the name given on the "N:ime" line to avoid backup withholding. For individuals, this is your social security number (SSN ). However, for a resident a6en, sole proprietor, or disregardoo entit)•, se !;! the Part I iMlluctions on p.1ge 3. For ether entities. it is your employer identification rumber /EINJ If you do not have 3 number. see How to get a nN or, page 3 . Social a.eurity ,,.,.....,., ITIJ -[I] -I I I l I No119. If the account is in more than one name, see the chart on page 4 for guide~nes on whose number to enter. I e,.,.,1o~r lmntllcation num,er I WJtiJ -p ~f4'f r@Wlee/ •Wit• Certification Und~r p1maltil!$ of p!!rj•JrY. I certify that 1. The number shown on this form is my correct t.1xpayer i<lentiication number (or I am waiting for a number to be issued to me). and 2. I 3JTl not subject to backup withholding because: i.1) I am exempt from backup wrthholding. or {b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report aft interest or dividends. or (c) the IRS has notified me that I am no longer subject to backup witl-tiolding. and .3. I am a U.S. cit1zell or other U.S. ptm;on (defined below), and 4. The FAT CA code(s) entered on this form (if any) indicating that I .im el<empt trom FAT CA reporting is c orrect Certification instructions. Yo u must cross out item 2 above rt y ou have been notified by the IRS that you are currently subject to backup withhold in g because you have fatted to report aH interest and dividends on yot., tax retl.rn. For real estate transactions, item 2 does not apply. For mortgage interest paid. acquisition or abandonment of secured property. cancellation of debt contributions to an individual retirement arrangement ~RAJ , and generally. payments other than interest Qnd dividends. you are not reql.ired to sign the certification, but you must provide your correct TIN . See the infTuctions on page 3 . General Instructions Section r ef.,..en c e& Ar& to the Inte rnal R,wen.i• C ode unless oth•rv.As• noted. Full .. d.wlopmenla. The IRS has created a pag,i on IRS.gov ror information about Fo11n W·9. 3t ll'Wl'f.i/"$.gov{w9 lnforrmtion about any futt.re developmtrts 11!.cting fo,m W-9 tsuch as l99islation eriacted att« we r.iu.s. it) ,'i!II ~ posted on lhat page. Purpose of Fonn A pc1$on who it re quir..-.1 t o fllo an irtonrution ret..-11 with the IRS rYX.1!.l •)buln your corr.ct taxpayer identift<:ation nurri>er (TINI to repo!I, for e x a,,..,t•. inc NTit paid t o yo u. payments mad• to you in s«tlenient of payme-nt c ard and third party netwoll< tnnsadions. rul Htate transactions. ,nortgage int•r~1 yoo p.tid , acquisrtion or abandonmen: of secured property. can~ion r,t debt, ,:,r contribo.~ions yo u made to an IRA. Use Form W-9 only ii you are a U.S. pe-rson (including a residffll alien), to provide your c oned TIN to the-person r&questing it ~he req11es ter) and. when applicable. t o: 1 . Certify that the TIN you art 9ivin9 is corr.ct (01 you are w$iting for a numb;,r to bf' b.$ued j. 2. Certify thJt you a.-. n')t ~ubj•ct t o badwp w~hholding. or 3. Claim exerrption from badtup withholding if you are a U. S exempt pay<1&. If applic able. you are a ls o certifying that as a U.S . person. yo u r aHo c~ble shar.-of arr., partnership income from a U S. llade or busin«ss is not subject to tht Oat.• withh:>l.:l ing t ;;, c,n fo reigr, p.artn,r.s shar.; ;,f cff;ictively c o nnected in,x,rr.,. and 4. Ciltily that FATC A c ode(s) entered on this fom, (if anyj indicating that ycu are exerrµ from tho; FATCA report ing. is c orrect Nola. If yc u arEi a U.S . perso n and a request« gr,es you a form other than For m W-9 to r~uut yo ur TIN . you rrust use th-, requester'.5 form if It is wbstantially similar to tlis Fom,W-9. O.finilion of a U .S. parson. For federal tax. p1.¥poses . you are considero!J a U,S pe,son ,r yo u are: • An individual who is a U.S . citizen or US. resident alien . • A p•rtn~rship. c orporati on. <:o"l)any. o r asso ciation <::reate-d or o rganized in the Urited States 01 under the laws of the Urit..:1 Stale.$, • An ut3te (other than a foreign e-,:ta te~ o r • A dom.;stictl\ost !as ,:lelined in R•gulations s ection 301 .7701-7) S,,.cial rules fot s-,tntrehip-.. Partntrships that conduct a trade o r bus inE>ss in tht' Unrttd S1.t69 a re gen~raUy requirofd to pay a withholding tax under stction 1446 on a ny for•ign partners· share of elf ielillety connected t3ubl• income fr om such busine.ss. Further. In c ertain c.isM wh4!"e a Form W-9 has not been receivtd. th• rules und .. r s edre>n 1446 requiN" a partn..-shipto rir-sume th.•t a partn•r is a 101\>lgn pars on. and pay the s ection 1446 wilhholdmg ta~. lherEfore. it you ar~ a U.S . pers on that is a partne, in a partnership co nducting a trad<' or business in the Unit e d Statas. provi de Form W-9 lo the partnerslip to establish yotor U.S . staM and •'-'Oid s<1<.i i"n 1446 w~hholcling s>n yc,ur sh~r(r of partneuhip income. FormW-9 {R.v . 8·2013) 050117 HC BOC Page 87 Tarheel Waves LLC 3912 BATTLEGROUND AVE SUITE #112 BOX 150 GREENSBORO, NC 27410 US (855) 897-2327 sethstrayer@tarheelwaves.com INVOICE BILL TO EDDIE JAGGERS HARNETT CO SHERIFF 175 Bain st LILLINGTON, NC 27564 USA ACTIVITY =IR GOLDEN EAGLE, 3 GOLDEN EAGLE 2 ~ DIRECTIONAL RADARS ~ T\YKUCA18 \/ TARHEEL WAVES KUSTOM SIGNALS RADA~E A CABLE 18 FOOT TWKUCA9 TARHEEL WAVES KUSTOM SIGNALS RADAR ANTENNA CABLE9 FOOT KU155-3539-18 KUSTOM SIGNALS RAPTOR 18 FOOT ANTENNA CABLE Discount TRADE CREDIT FOR KUSTOM PR01 OOODS DUAL ANTENNA RADAR UNITS W/TUNING FORKS Discount TRADE CREDIT FOR KUSTOM PR01 OOODS SINGLE ANTENNA RADAR UNIT W/ 1 TUNING FORK QTY 1 3 3 1 7 1 DS15460 DS15465 0$15458 OS15463 BALANCE DUE DS15415 DS15462 DS15459 0615461 LA28762 LA287S8 LA28701 LA28698 LA28760 LA28774 LA28720 LA28754 LA28764 LA28759 LA28748 LA28751 LA28755 LA28771 LA28763 INVOICE # 1105 DATE 11/02/2016 DUE DATE 12/02/2016 TERMS Net30 RATE 1,130.20 59.95 50 .00 89.95 AMOUNT 1,130.20 179.85 150.00 89.95 -200.00 -1,400.00 -150.00 -150.00 $0.00 050117 HC BOC Page 88 Office of the Sheriff of Harnett County Marie, Sheriff Wayne Coats PO Box 399 175 B a in Street, L illi ngton , NC 275 4 6 Pho n e: 9 I 0-893 -9 I I I • Fax: 9 I 0 -893-6450 We are asking that the Pro-I 000 radars listed below be traded out for repair work on Three Golden Eagle Radar Units. The Pro-I 000 radars will no longer be allowed to be used in North Carolina in February 2017 which is less than a month away. The Pro-I 000 radars are over 15yrs old and would be hard for us to sale being they are no longer useful in North Carolina. The original value was around $900.00 and are now worth around $150.00 one-bay. Tarheel Waves the company we currently use to certify and repair our radars has offered to buy the radars for $200.00 a piece for the two antenna units and $150.00 for the single antenna unit. To repair the Golden Eagle units and get the cables for the radars the costs will offset each other as shown in the attached invoice. COUNTING BOX ANT 1 SERIAL # ANT 2 SERIAL # DS15460 5967 LA28762 LA28758 DS15465 5969 LA28701 LA28698 DS15458 5972 LA28760 LA28774 DS15463 N I A LA28720 LA28754 DSl5415 5970 LA28764 LA28759 DS15462 5973 LA28748 LA28751 DS15459 5975 LA28755 LA28771 DSl5461 5968 LA28763 These are the units and serial numbers for each . Thanks Sgt. D .E. Jaggers 050117 HC BOC Page 89 050117 HC BOC Page 90 050117 HC BOC Page 91 050117 HC BOC Page 92 050117 HC BOC Page 93 050117 HC BOC Page 94 050117 HC BOC Page 95 050117 HC BOC Page 96 050117 HC BOC Page 97 050117 HC BOC Page 98 050117 HC BOC Page 99 050117 HC BOC Page 100 050117 HC BOC Page 101 050117 HC BOC Page 102 050117 HC BOC Page 103 050117 HC BOC Page 104 050117 HC BOC Page 105 050117 HC BOC Page 106 050117 HC BOC Page 107 050117 HC BOC Page 108 050117 HC BOC Page 109 050117 HC BOC Page 110 050117 HC BOC Page 111 050117 HC BOC Page 112 050117 HC BOC Page 113 050117 HC BOC Page 114 050117 HC BOC Page 115 050117 HC BOC Page 116 050117 HC BOC Page 117 050117 HC BOC Page 118 050117 HC BOC Page 119 050117 HC BOC Page 120 050117 HC BOC Page 121 050117 HC BOC Page 122 050117 HC BOC Page 123 Board Meeting Agenda Item Agenda Item __ L/___.__-__._p __ MEETING DA TE: May 1, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Approval of Benefits Plan Recommendation REQUESTED BY: Heather D. Pollard, HR Director REQUEST: Requesting approval of the recommendations presented to the Board of Commissioners during their April 25, 2017 work session for the 2017-18 benefits plan for county employees. The attached information was compiled by the staff of Independent Benefit Advisors and John Gasiorowski. The Benefits Committee recommends that the County remain with the following: Health insurance -BCBS of NC Dental insurance -Delta Dental Vision insurance -Superior Vision Flexible Spending Account administration -P&A Group. Additionally, the committee recommends changing from Reliance Standard to Unum Life Insurance Co. to provide our Basic Life & AD&D, Short Term Disability, and Voluntary Life and AD&D. This change in vendors is to avoid a drastically high increase with Reliance due to a larger than normal number of life insurance claims during this benefit year. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwhee ler\AppData\Local\Mic rosoft\ Windows\lNetCache\Cont e nt.O utl ook\TPTEQC L V\BOC Age nda Item Fo rm 5-1-2017.do c P age I of I 050117 HC BOC Page 124 Independen t Benefit Advisors Harnett County Government Heather Pollard Human Resources & Risk Management Director 102 East Front Street Lillington, NC 27546 March 2 , 2017 Dear Heather, 1121 Pemberton Hill Road Apex, NC 27502 Toll free 888-303 -9690 Phone 919-303-9690 fax 919-303 -9691 www.thebe nefitadvisors.com We have comp l eted our analysi s of Harnett County Government's FY 2018 employee benefits renewals for a July 1, 2017 effective date. To follow are summaries of each benefit plan renewal. HEALTH PLAN Based on the most recent 12 months of claims experience and the fi xed cost for the coming plan year, the projected renewal for the County's self-fu nded health plan is an 18.6% increase in cost. The good news is that after the first 3 months of FY 2017 having triple digit claims loss ratios averagi ng 120%, the l ast 4 months through January 2017 had double d igit claims loss ratios averaging 86%. Attached are renewal benefit and cost compari son exhibits. DENTAL PLAN Effective July 1, 2014 , the County changed dental plan fundi n g to se lf-funded and contracted with Delta Dental for admin i stration. Delta has the l argest dental provider network in North Carolina and the nation and industry l eading provider discounts t hat help reduce claims cost for the self-funded dental plan. On behalf of the County, IBA had negotiated a multiple year rate guarantee through June 30 , 2019 for fixed cost. Based on the most recent 12 months of claims experi ence and the fi x ed cost for the coming plan year, the projected renewal for the County's self-funded dental plan i s a 3 .3% i ncrease in cost. The decision the County made to pay 100% of the employee only cost will help stabilize the financial integrity of the dental plan. Attached are renewal benefit and cost comparison exhibits . 050117 HC BOC Page 125 VISION PLAN Effective July 1, 2016, the County changed vision plan carriers from BCBSNC to Superior Vision . Superior Vision has enhanced benefits and very competitive rates. IBA negotiated a 4-year rate guarantee for the County through June 30, 2020. There are no changes to benefits or rates for FY 2018 . Attached are renewal benefit and cost comparison exhibits. BASIC LIFE and AD&D, VOLUNTARY LIFE and AD&D, and VOLUNTARY SHORT TERM DISABILITY The current rate guarantees for Reliance Standard Basic Life and AD&D, Voluntary Life and AD&D, and STD expire June 30, 2017. The County's loss ratios for all three benefit plans, but especially for Basic Life and AD&D, are significantly high. Reliance is seeking significant renewal increases effective July 1, 2017: Basic Life and AD&D 300% Voluntary Life and AD&D 110% STD 20% IBA is currently in negotiations with RSLI and other carriers in an effort to secure the most comprehensive benefits with the most competitive pricing for the County and employees . We will keep you informed of developments. Currently, Unum has presented a competitive proposal to replace Reliance : Basic Life and AD&D }> Basic Life rate increase from .08 to .10 (25% increase) }> Basic AD&D match current rates at .02 (0% increase) }> 3-year rate guarantee Voluntary Life and AD&D }> Match current rates (0% increase) }> 3-year rate guarantee }> Offer open enrollment opportunity for those employees not currently enrolled to enroll without underwriting STD }> Match the RSLI renewal rates (20% increase) ~ 2-year rate guarantee FLEXIBLE SPENDING ACCOUNT ADMINISTRATION (FSA) Effective July 1, 2016, the County changed FSA administrators from BCBSNC (Health Equity} to P&A Group. P&A provides enhanced services at a lower cost for employees. For 2017, the IRS has increased the maximum Medical FSA contribution to $2,600. 050117 HC BOC Page 126 Attached is an administration fee exhibit. COBRA ADMINISTRATION Effective July 1, 2014 the County contracted with P&A Group for COBRA administration. P&A's service helps ensure compliance and reduce the administrative burden on Human Resources. Additionally, P&A's rate structure is especially beneficial to an employer, such as the County, with low turnover rates. Attached is an administration fee exhibit. WORKSITE BENEFITS Effective July 1, 2015 the County switched from USAble to Transamerica for voluntary Accident, Cancer, Critical Illness, and Hospital Indemnity policies. Effective July 1, 2016 Transamerica added Whole Life policies to the offering . Transamerica is very competitive in the worksite benefit market and provides enhanced benefits and lower rates for employees. Additionally, should the County change from Reliance Standard to another carrier, the enrollers will be an important part of the transition . CONCLUSION We sincerely appreciate your business. Upon your review, please feel free to let me know if you have any questions. Sincerely, /lJ~ L f ril. / ., ...... ,-1--.~ ~r John Gasiorowski, CHC Certified Health Consultant 050117 HC BOC Page 127 1BA? Independent Benefit Advisors Harnett County Government Self-Funded Health Plan Benefits Administered by BCBSNC Effective Date: July 1, 2017 Report Date: February 27, 2017 Benefits Current & Renewal Network In-Network Annual Deductible (Individual/ Family) $2,000 I $4,000 Medical Out-of-Pocket Maximum (Individual I Family) $5,500 I $11,000 Rx Out-of-Pocket Maximum (Individual I Family) $1,100 / $2,200 Combined Out-of-Pocket Maximum (Individual/ Family) $6,600 / $13,200 Physician Office ServiGes Primary Care $25 copay Specialist $50 copay Preventive Gare ·. Routine Exams, Well Child Care, Immunizations, G ynecological Exams, Cervical and Ovarian Cancer Screenings, PSA Tests , Screen ing Mammograms, 100% covered Colorectal Screening, Bone Mass Measurement, Newborn Hearing Screening Hospital Services Inpatient & Outpatient 70% after deductible _Emergency & Urgent Care I Urgent Care Centers $50 copay Emergency Room Visn $500 copay Prescription Drugs . Diabetic Prescription Drugs & Supplies 100% covered Tier 1 (30 Day Supply) $10 copay Tier2 (30 Day Supply) Tier 3 (30 Day Supply) 50% ($100 Maxi mum) Tier4 (30 Day Supply) Mail Order (90 Day Supply) 2X copay Diagnostic Tests (Non-Preventive) MRI , MRA, CT Scan, & PET Scan. (Prior BCBSNC Approval Required) 70% after deductible Therapies Physical, Occupational, & Chiropractic. (Combined Maximum of 30 Visi ts) $50 copay Adaptive Behavior Treatment for Autism Spectrum Disorder Copays, deductible, and (Up to age 19. $40 ,000 maximum benefn per child pe r plan year.) coinsurance applies based on service type Medical Supplles Peak Flow Meters & Spacers 100% covered The ACA Out of Pocket Maximum for the 2017-2018 plan year i s $7 ,1 50 for an individual and $14,300 for a family. T he Medical Out-of-Pocket Limit includes deductibles, medical coinsurance, and medical copays. The Rx Out-of.Pocket Li mit includes only Rx copa ys and Rx coinsurance. Deductibles and therapy visits are based on a plan year from July 1st -June 30th. Out-of-Network $4,000 I $8,000 $11,000 I $22,000 $2,200 I $4,400 $13,200 I $26,400 50% after deductible 50% after deductible .> Not Covered 50% after deductible ' Extra charge in addition to copay Not Covered 50% after deductible 50% after deductible 50% after deductible 050117 HC BOC Page 128 fBR Independent Benefit Advisors Harnett County Government Dental Plan Benefits Delta Dental Self-Funded Plan Effective Date: July 1, 2017 Report Date : February 27, 2017 General Provisions Annual Individual Deductible (Applies to Basic & Major Services) $25 Annual Family Deductible (Applies to Basic & Major Services) $75 Maximum Annual Benefit $1,000 Diagnostic and Preventive Services (No Deductible) Routine Oral Examinations (2 X Year) 100% Cleanings (2 X Year. Additional cleanings available for certain medical conditions.) 100% X-rays (1 X Year for Bite Wing. 1 X 5 Years for Full Mouth.) 100% Fluoride Treatment (2 X Year for Dependents up to Age 19) 100% Sealants (1 X per Tooth per Lifetime for Dependents up to Age 16 ) 100% Brush Biopsy 100% Basic Services (Deductible Applies) Minor Restorative Services (Fillings & Crown Repair) 80% Periodontics (Treatment of Gum Disease) 80% Endodontics (Root Canals) 80% Oral Surgery (Extractions & Dental Surgery) 80% Relines and Repairs to Bridges , Implants, & Dentures 80% Major Services Crowns 50% Bridges 50% Onlays & Inlays (Porcelain Covered on Posterior Teeth.} 50% Implants (1 X 5 Years per Tooth) 50% Dentures 50% Orthodontia Services (Dependents up to Age 19) Coinsurance 50% (All Eligible Members to Age 19) Lifetime Maximum $1,000 050117 HC BOC Page 129 Benefit Frequency In-Network Benefits Indepe ndent Ben efit Advisors Harnett County Gove rnme nt Vision Plan Benefits Superior Vision Renewal Effective Date : July 1, 2017 Report Date: March 2, 2017 Current & Renewal Exam Frames Contact Lens Fitting Eyeglass Lenses Contact Lenses Exam Eyeglass Frames $25 Copay. Contact Lenses 12 Months 24 Mon th s 12 Mon t hs 12 Months 12 Months $10 Copay $150 Fra me Allowance. (Instead of Eyeglass Lenses or Frames) $0 Copay. $150 Le ns A llowance. Contact Lens Fitting Stand ard Lens Fitti ng Copa y $25. Specialty Lens Fitti ng Allowance $50. Single Vison, Lined Bifocal & $25 Cop ay Lined T rifocal Single Vis i on Polycarbonate $40 Out-of-Po cket Max Bifocal & Trifocal Lined 20% Discount Standard Eyeglass Lenses Polycarbonate (Not brand or premium lenses) Single Vis ion High Index $55 Out-of-Pocket Max Lined Bifocal & Trifocal High 20% Discoun t Index Progressive Standard li ne d tri focal allowance. 20% Discount on bal ance a bove allowance. Ultraviolet (UV) Coating $15 Out-of-Poc ket Max Solid or Gradient Tints $25 Ou t-of-Pocket Max Anti-Scratch Coating $13 Out-of-Pocket Max Lens Treatments Anti-Reflective Coating $50 Out-of-Poc ket Max Single Vision Photochromatic $80 Ou t-of-Pocket Max Lenses Bifocal and Trifocal 20% Disco unt Photochromatic Lenses Discounts Exam, Frames, & Eyeglass (Some network providers do Lenses 30% Discount not provide discounts. Contacts & Eyeglass Lens Members should verify if their Options 20% Discount provider participates in the discount feature before Dispos able Contact L enses 10% Disco unt receivina service.\ Current & Renewal Monthly Premiums Employee Employee & Spouse Employee & Chlld(ren) Family $6.46 $12.28 $12 .93 $19 .00 Superior Vi sion's monthly premiums are guaranteed through June 30. 2020 050117 HC BOC Page 130 AGENDA ITEM 6 May 1, 2017 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We have four ( 4) vacancies on this committee. HARNETT COUNTY AIRPORT COMMITTEE We have a vacancy for a District 5 member to serve on this committee. HARNETT COUNTY BOARD OF ADJUSTMENT Willie C. Surles, Jr. has expressed interest in being appointed to serve on this board as a District l alternate. (Application attached). We have vacancies for alternate members for District 1 and District 3. HARNETT COUNTY COUNCIL FOR WOMEN We have seven (7) vacancies on thi s council. HARNETT COUNTY LIBRARY BOARD OF TRUSTEES The City of Dunn has a vacancy on this board. HISTORIC PROPERTIES COMMISSION Patricia Chalmers has expressed interest in being appointed to serve on this board. (~lication attached) We have one (1) vacancy for this board. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE We have two (2) vacancies on this committee. MID-CAROLINA AGING ADVISORY COMMITTEE We have two (2) vacancies on this committee. TRANSPORATION ADVISORY BOARD Larry Smith has ex ressed interest in being rea ointed to serve on this Board. Page 1 -Appointments 050117 HC BOC Page 131 APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS VO/ING DISTRICT: (Please check district number in which you live): (Sl District I, Commissioner McKoy's D District 4, Commissioner Springle's D District 2, Commissioner Elmore's D District 5, Commissioner Miller's D District 3, Commissioner Burgin's C TELEPHONE: (HOME) C'i! IJ) 89 3-I IO 8 cwoRK) _._Re~t_,_1_,_·r -""'-e,dcc....=..._ __ _ EMAIL ADDRESS: M ille .Sur us S S9 lJ CluJr t u:, /I/el PRESENT OCCUPATION: £ Jcensed. Ordt11 n /ioJ2 cL; t tfe 1/ere.nd YEARSOFFORMALEDUCATION: /8· ?/ltJ;-1 ~ tl}f,,fr>rm p { lj!Jl'tJ£1()P'I I CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HAVE PARTICIPATED: PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LISTED BOARD: ,_,/,/ ' p ';\ ) ·;fA · .. / {u ~ ~-. DATE: 04J 9/:l.OI '? SIGNATURE: af.LI. VA . ULLf/LL c. V,)~ **************************************** FOR OFFICE USE ONLY: DATE RECEIVED : __ '/-'---)...,.5::....._-~J 7~----------------- DATE FORWARDED TO COUNTY COMMISSIONERS : ------------- ( 050117 HC BOC Page 132 APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: ___,/'--'~_.__i s......_+.L...l,.DL..Lr_,__.,' e__..___,_h .:.._r o:..Q<~~c -'-'--h ,e=-s.,,._____,,___(;<...Uo"-'-'~~,,-=sJ"""",_,..\)..:...._V'--..;___. ____ _ NAME: ?a.A,-,'c .: Q:.., (J\o,,\01s> (S ADDRESS: 3Jlo ·-s;;tinsontJJI~ Sc ~ kd, C.0-..\Yi~X:DY\1 tf c_ VOTING DISTRICT: (Please check district number in which you live): D District l , Commissioner M\:Kuy ':. D District 4 , Commissioner Springle's 0 District 2, Commissioner Elmore's ~District 5, Commissioner Miller's 0 District 3, Commissioner Burgin's TELEPHONE: (HOME) CftC,w J5°(p' ~J25" (WORK) 1/1• J.5~, (p3:.)5' EMAIL ADDRESS : fc.~,oJl'l?'?..f.$324,@ y<l.hDo . COlY) PRESENTOCCUPATION: E--f --hm '(__ :r:.~~rue-br> YEARS OF FORMAL EDUCATION: .;2 ~c!f ~ ..... (:...,,-<5' __________ _ PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LISTED BOARD : .5 ~E'-a..,f fa:..c..bM \'.'.rt f - **************************************** FOR OFFICE USE ONLY: DATE RECE IV ED: -------------------------- DA TE FORWARDED TO COUNTY COMMISSIONERS: -------------- 050117 HC BOC Page 133 Attachment Sin ce as a very young person, I have had a very strong love and interest in the preservation and perpetuation of an appreciation of historical properties. I have served on at least two committees that were involved in researching the steps and fundamentals of preserving or declaring sites as historical. My love and interest has grown o ver t he years and as such, I fe el I would be committe d and a strong supporter and contributor to the Board of Historic Properties Commission . hcsstudent Tuesday, January 31 , 2017 at 2 :43:20 PM Eastern Standard Time 050117 HC BOC Page 134 North Carolina Forest Service 103 East Ivy Street Lillington, NC 27546 (910) 893-4391 hamett.ncfs@.ncatff.gov ,',';$if' n 1,~,, n•ti~lhi,,:iul,,ll'IJ,r Agenda Item ___ ___,...._ __ _ j 2016 Summary of Accomplishments in Hamett County 050117 HC BOC Page 135 2016 NCFS Summary of Accomplishments in Harnett County County Resources Personnel POSITION NAME YEARS WITH NCFS County Ranger Buren Fulmer 23 Assistant County Ranger Steven Getz 1 Assistant County Ranger Tyler Goode 1 Forest Fire Equipment Operator Jason O'Neal 18 Service Forester* Roy Jones 4 * Position 100% state funded 2 days per week in county. Facilities Headquarters --leased Hamett County office space Equipment Storage Building ---Cameron Hill ---30+ years old Miscellaneous structures: Cameron Fire Tower Mamers Fire Tower T T 1 • 1 1 . r, Vehicles & Heavy Equipment YEAR MODEL 2015 Ford 350 -Type 6 Engine 2014 Ford 3 50 -Type 6 Engine 2013 Ford 350 -Type 6 Engine 2008 Ford 350 2008 Sterling Truck/Tractor & lowboy trailer 1998 TD 12 Crawler Tractor with fire plow 2 MILES 38,999 37,699 72,810 159,910 32,899 2,878 tach hrs 050117 HC BOC Page 136 2016 NCFS Summary of Accomplishments in Harnett County FOREST RESOURCES & ECONOMIC Forest management and reforestation activities added over 2.5 million dollars to the Hamett County economy during 2016. These efforts also provided seasonal work for site preparation contractors, logging crews, planting crews and pre-commercial thinning crews. Continued management of reforested areas should result in estimated future economic benefits of over 3 million dollars. Forest Resources Commercial forest land (Protected by NCFS from wildfire, insects & disease) Privately owned forest land acres (Eligible for NCFS management assistance) Estimated forest volume Economic Statistics Value added to County Economy Total Federal Cost Share (CRP) Rental Payments Total Federal Cost Share (CRP) Cost Share Payments Total Federal Cost Share (EQIP) Total Federal Cost Share (US Fish & Wildlife) 207,693 acres 190,288 355,575,330 cu. ft. 2016 $70,975 $5 ,962 $5495 $12 ,657 Total State (FDP + SPBPP) Cost Share Pro gram monie s received by landowners $39,846 $2,454,668 $2,589,603 E stimated value of timber harvested on private lands TOTAL ADDED TO E CONOMY Future value added to County Economy Estimated value of 1161 acres new pine plantations in 35 years 3 2016 $3 ,075 ,489 050117 HC BOC Page 137 2016 NCFS Summary of Accomplishments in Harnett County FOREST In 2016, 341 landowners were assisted by the N.C. Forest Service and 244 Forest Management Plans were prepared, placing an additional 9,286 acres under active forest management. Forest Management Plans include a field visit by a Service Forester and County Forest Service representative. During the field visit an examination of the land is made and written recommendations are made. Recommendations concerning timber harvesting, timber stand improvement and reforestation are given, considering both the goals of the landowner and sound management practices that protect and enhance wildfire and water quality. Based on Forest Service recommendations, 1,154 acres were planted with trees ::lncl L 170 ::l<'.rP.s of timhP.r WP.rP. h::lrvP.stP.cl on Nf:FS nroiP.r.ts 2015 2016 Management Plans prepared: 272 244 Acres in plans: 10,625 9286 Acres of site preparation: 326 764 Acres planted (trees): 870 1154 Acres of natural regeneration: 0 7 Acres of timber harvested on NCFS projects: 2,234 1170 Acres of Wildlife Habitat Improvement: 0 31 Acres of Best Management Practices: 3,904 2747 Implemented Number of landowners assisted: 357 341 Water Quality Forest Practice Guidelines inspections: (in compliance) 34 39 Acres of Release (chemical) 48 579 4 050117 HC BOC Page 138 2016 NCFS Summary of Accomplishments in Harnett County FOREST MANAGEMENT Harnett County Landowners Planting Larry & Peggy Howard James Jackson Colleen Janssen Robert Landen Clay & Chad Langdon Lloyd Enterprises McCormick Farms, LLP Phillip & Veve Page David Rose Phillip & Betty Spence Jeffery Starnes Carsie Denning Jerry Farmer Paul Foushee Connie Harper Wayne Milbauer John Sylvestri William & James Wester Scarlett W Autry Carra Francis Gregory Avery Willie Cameron JB Stephenson Rodney Taylor John E Thornton James Wicker Willoughby, LLC Freddie Brown Keith & Jeanette Gallaher Leslie, Frances, & Rich Jackson Floyd & Patsy Koerner Bobby & Phyllis Mitchell 5 Clayton Farm Steven Cotton Selma Cummings Currin Heirs, LLC Barry Doyle David M & Sandra DuMond Beth O'Quinn & Ray Flanagan Daniel 'Mac' Harrington Heights of the Cape Fear, LLC Colon Hobby 050117 HC BOC Page 139 2016 NCFS Summary of Accomplishments in Harnett County FOREST STEWARDSHIP Buren Fulmer Roy Jones Darrel Harrington Deanna Nobles Brian Parrish The Forest Stewardship Program is a cooperative effort involving several agencies and forestry professionals. It is designed to encourage landowners to manage their natural resources, to enhance timber, fish and wildlife, water, soils, and aesthetics. Below is a list of Harnett County Forest Stewardship Committee members and the ~OP.nr.tP.~ with whir.h thP.v ~rp ~~~nr.tMP.n N.C. Forest Service N.C. Forest Service Natural Resources Conservation Service N.C. Wildlife Resources Commission Co-op Extension Chairman Approved Landowners Working Towards Certification Allen Jones King Roberts William Bell Joe Harrill Bobby Wellons Ernest Alphin Frank Stump Mike Taylor Bryan Raynor David Ward Dennis Shackelford Don Wellons David Walker Johnny Steves Darin & Carrie Bibbens Heinz & Mary Senign Elizabeth Grady Kenneth Byrd William J. Senter Graham Byrd Miranda Fleming STM Farms Parks Blake Joey Strickland George Isbell Steve Hardee Headwaters, LLC Derck Walker Graham Byrd Jeff Swire William Parrish John E. Thornton Certified Stewardship Landowners -2016 Roscoe Frizzelle Don Anderson Darin Bums Keith Chatellier Tom lrvin Tony Hendricks Bill Carter Mike Turner Joe Byrd John Ulam Wayne Fortenberry Dr. Richard Cotton Ann Dougherty Paul Soublet David Whaley Terry Herndon Gareth Brookhart Bruce Fortenberry Buren Fulmer Sue Ross Mike Cardwell Pat Spearman Larry Weathers Tom Steves Robert Jones David Averette Timothy Holder 6 050117 HC BOC Page 140 2016 NCFS Summary of Accomplishments in Hamett County INCIDENT RESPONSE In 2016, the NCFS in Harnett County responded to 137 incidents and 63 False Calls, Non Escaped Legal Burns, or Non Escaped Illegal Burns that affected 143 acres. Twenty-eight warning tickets • 1 , 1 • Fire Control Number of forest fires controlled: Number of False Calls, Non Escaped Legal Bums, and Non Escaped Illegal Bums responded to: Number of acres burned: Threatened buildings / homes saved: Law Enforcement Number of warning tickets issued: Number of citations: Fire Prevention Number of school programs: Number of exhibits I displays: Acres of hazard reduction and wildlife burning by NCFS & landowners: 7 2015 87 19 135 144 2015 42 3 2015 6 4 361 2016 65 72 143 69 2016 28 3 2016 7 6 340 050117 HC BOC Page 141 2016 NCFS Summary of Accomplishments in Hamett County NATURAL DISASTER RESPONSE October 2016 Hurricane Matthew Response • Provided assistance and support to county residents and other county agencies during Hurricane Mathew recovery efforts. November 2016 Western NC Wildifre Response • Hamett County employees provided support to Western NC Counties due to the large number and size of active wildfires. 8 050117 HC BOC Page 142 2016 NCFS Summary of Accomplishments in Harnett County INSECT & DISEASE At this time, there are no major forestry insect or disease problems in Harnett County. If informed of Southern pine beetle activity, County Forest Service personnel undertake the following activities : I . The site is located and the affected landowner is informed; 2. Control measures are communicated to landowner; 3. NCDFR personnel assist landowner with marking infected trees and coordinating harvest of same. INFORMATION & EDU CA TIO. Accomplishments in 2016 include: Smokey Bear Program Linden Oak School Friend Raven Rock Fun Day Friends of the Library (Dunn) RP.nh::tvP.n F::tmilv F1m n::lv Parades Denum Day Parade Erwin Christmas Parade Career Fair Triton High School Harnett Central High School Shawtown School Western Hamett High 9 Public Events National Wild Turkey Federation Jakes Day Carolina Lakes Firewise Day Harnett Environmental Field Day Kiwanis Meeting Envirothon Wings Over Harnett 050117 HC BOC Page 143 2016 NCFS Summary of Accomplishments in Harnett County SPECIAL PROJECTS •!• Harnett County Forestry Association •!• Assisted Harnett County Fire Marshall with searches •!• Fire Wise Community USA at Carolina Lakes •!• Wings Over Harnett •!• Sandhills Longleaf Pine Project •!• Harnett County Environmental Field Day -5th graders •!• Landowner Prescribe Burn School • J'Ville Elementary School • Behaven Elementary School • AG Science Day -5th graders • Angier Elementary School • LaFayette School • Lillington Shawtown School • Boone Trail School CURRENT Place to store Tractor Plow Unit and facility for employee. 10 050117 HC BOC Page 144 -- Ha r n e t t Co u n t y Fi r e s 20 1 6 To t a l of 65 Fi r e s an d e l g * 72 Fa l s e Ca l l s / N o n Wi l d f i r e As s i s t s Ca u s e C l a s s (N u m b e r of Fi r e s ) •:7 * Fa l s e Al a r m s / N o n Wi l d f i r e As s i s t s (70 ) ~ g) De b r i s Bu r n in g (3 7 ) .J iJ Un d e t e r m i n e d ( 16 ) ~ • Mi s c e l l a n e o u s (5 ) N 0 ..... 0\ z n "Tj (/) (/) ~ ~ 0 .-+; ?' (j (j 0 3 '2. -· V, ~ (1) ::, ..... V, Er N ::r:: W+E a (1) ..... ..... n s 0 ~ I I I Children (5) Camping (2) Incendiar y ( 1) Machine Use (1 ) 050117 HC BOC Page 145 Board Meeting Agenda Item Agenda Item ___ _..g"--__ _ MEETING DATE: May 1, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett County Board of Education Capital Request REQUESTED BY: Kimberly A. Honeycutt, Finance Officer REQUEST: Request that the Hamett County Board of Commissioners approve a capital request from the Hamett County Board of Education. The Board of Education has requested that the 2016 -2017 Capital Needs Assessment that was submitted as part of the budget process be revised to include additional capital needs . Thes e additional ne eds include the purchase of 3 yellow buses ($2 65,7 97) as-discussed at the Hamett County Board work session on April 25, 2017 . In addition to thi s request, the Board of Education would also like to include a Skyjac k 4632 Scissor Lift for $18 ,300 for auxiliary services. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\M icrosoft\Windows\lNetCache\Cont ent.Ou tlook\TPTEQCLV\2016 Board of Ed ucati on - ad d it ional capital.doc Page I of I 050117 HC BOC Page 146