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HomeMy WebLinkAbout030617mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting March 6, 2017 The Harnett County Board of Commissioners met in regular session on Monday, March 6, 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and invocation. Chairman Springle called for additions and deletions to the published agenda. Mr. Jeffries requested the addition of 1) Parks and Recreation/Cooperative Extension's request for permission to apply for a Tobacco Trust Fund grant; and 2) consideration and approval of the recommended salary schematics provided by the Springsted Compensation Study. Commissioner Elmore moved to approve the agenda as amended. Commissioner McKoy seconded the motion, which passed unanimously. Vice Chairman Miller moved to approve the following items listed on the consent agenda. Commissioner Penny seconded the motion, which passed unanimously. 1. Minutes: February 20, 2017 Regular Meeting February 14, 2017 Special Session Meeting 2. Budget Amendments: 275 Library Code 110-8100-450.32-78 Special Programming 110-8100-450.60-47 Food & Provisions 110-0000-353.07-00 Contributions/Donations 278 Health Department Code 110-7600-441.60-33 Materials & Supplies 110-7600-441.60-46 Medical Supplies 110-0000-331.76-01 WIC Client Services 1500 increase 500 decrease 2,000 increase 4,000 increase 1,990 increase 5,990 increase March 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 6 282 Harnett County WIOA Dislocated Program Fund Code 234-7411-465.32-73 Training (ITA) Voucher 234-0000-33174-11 Dislocated Worker 283 Harnett County WIOA Adult Program Fund Code 234-7410-465-32-73 Training ITA voucher 234-0000-331.74-10 Adult Program 284 General Fund Code 110-4150-410.11-00 110-4150.410.12-00 110-4155-410.11-00 110-4250-410.11-00 110-4300-410.11-00 110-4400-410.11-00 110-4500-410.11-00 110-4500-410.12-00 110-4600-410.11-00 110-4610-410.11-00 110-4610-410.12-00 110-4650-410.11-00 110-4650-410.12-00 110-4651-410.11-00 110-4700-410.11-00 110-4800-410.11-00 110-4900-410.11-00 110-4910-410.11-00 110-5100-420.11-00 110-5100-420.12-00 110-5104-420.11-00 110-5110-420.11-00 110-5110-420.12-00 110-5115-420.11-00 110-5120-420.11-00 110-5120-420.12-00 110-5300-420.11-00 110-5300-420.12-00 110-5400-420.11-00 110-5400-420.12-00 110-5500-420.11-00 110-5500-420.12-00 110-6700-429.11-00 110-7100-465.11-00 110-7200-465.11-00 110-7501-441.11-00 12,000 increase 12,000 increase 6,000 increase 6,000 increase Administration Salaries & Wages 6,000 increase Administration Part-time Salaries & Wages 600 increase Legal Salaries & Wages 2,400 increase Human Resources Salaries & Wages 3,600 increase Board of Election Salaries & Wages 4,800 increase Finance Salaries & Wages 16,800 increase Tax Salaries & Wages 24,000 increase Tax Part-time Salaries & Wages 600 increase General Services Salaries & Wages 2,400 increase Fleet Maintenance Salaries & Wages 2,400 increase Fleet Maint. Part-time Salaries/wages 600 increase Transportation Salaries & Wages 12,000 increase Transportation Part-time Salaries/wages 13,800 increase Transportation Admin Salaries & Wages 3,600 increase Facilities Maintenance Salaries & Wages 14,400 increase Register of Deeds Salaries & Wages 10,800 increase IT Salaries & Wages 16,800 increase GIS Salaries & Wages 9,600 increase Sheriff Salaries & Wages 139,200 increase Sheriff Part-time Salaries & Wages 6,000 increase Child Support Enforce. Salaries & Wages 1,200 increase Communications Salaries & Wages 24,000 increase Communications Part-time Salaries/Wages 1,800 increase School Resource Officers Salaries/Wages 13,200 increase Jail Salaries & Wages 60,000 increase Jail Part-time Salaries & Wages 600 increase Emergency Services Salaries & Wages 10,800 increase Emergency Services PT Salaries/Wages 1,800 increase EMS Salaries & Wages 70,800 increase EMS Part-time Salaries & Wages 21,600 increase Animal Services Salaries & Wages 8,400 increase Animal Services PT Salaries/Wages 1,200 increase Soil & Water Salaries & Wages 3,600 increase Industrial Development Salaries & Wages 1,200 increase Development Services 21,600 increase Department on Aging Salaries & Wages 1,200 increase March 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 6 284 General Fund continued Code 110-7510-441.11-00 110-7550-441.11-00 110-7552-441.11-00 110-7600-441.11-00 110-7700-441.11-00 110-7700-441.12-00 110-7800-441.11-00 110-8100-450.11-00 110-8100-450.12-00 110-8200-450.11-00 110-8200-450.12-00 110-5101-420.11-00 110-0000-399.00-00 110-0000-356.20-00 RSVP Salaries & Wages CAP Salaries & Wages Nutrition For Elderly Salaries & Wages Health Salaries & Wages DSS Salaries & Wages DSS Part-time Salaries & Wages Veterans Salaries & Wages Library Salaries & Wages Library Part-time Salaries & Wages Parks & Rec Salaries & Wages Parks & Rec Part-time Salaries & Wages Campbell Deputies Fund Balance Appropriated Campbell Deputies Reimbursements 285 Solid Waste Management Code 580-6600-461.11-00 Salaries & Wages 580-6600-461.12-00 Salaries & Wages Part time 580-0000-399.00-00 Fund Balance Appropriated 286 Employee Clinic Fund Code 904-9802-410.11-00 Salaries & Wages 904-0000-399.00-00 Fund Balance Appropriated 287 Public Utilities Fund Code 531-9000-431.11-00 531-9015-431.11-00 531-9020-431.11-00 531-9021-431.11-00 531-9025-431.11-00 531-9030-431.11-00 531-0000-399.00-00 Admin/CSR/Meter SVCS Salaries Water Treatment Salaries/wages Wastewater Treatment Admin/CSR Salaries & Wages Distribution Collections Fund Balance Appropriated 291 WIOA Youth Program Fund Code 234-7407-465.58-14 Travel Admin 234-7407-465.11-00 Salaries & Wages 296 Transportation Budget Code 110-4650-410.60-33 Materials & Supplies 110-4900-410.44-23 Building Equip & Rent 293 Sheriff's Department Code 110-0000-331.51-33 2015 Edward Byrne Grant 110-0000-399.00-00 Fund Balance Appropriated 2,400 increase 4,800 increase 1,200 increase 68,400 increase 200,400 increase 3,000 increase 3,600 increase 9,600 increase 4,200 increase 6,000 increase 1,800 increase 6,000 increase 838,800 increase 6,000 increase 18,000 increase 1,000 increase 19,800 increase 1,200 increase 1,200 increase 38,400 increase 13,200 increase 13,200 increase 10,800 increase 16,800 increase 30,000 increase 122,400 increase 1,700 decrease 1,700 increase 840 increase 840 increase 3,159 increase 3,159 decrease March 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 6 297 Heath Department Code 110-7600-441.11-00 110-7600-441.21-00 110-7600-441.21-05 110-7600-441.21-07 110-7600-441.22-00 110-7600-441.23-00 110-7600-441.23-01 110-7600-441.25-10 110-7600-441.26-08 110-0000-331.76-11 Salaries & Fringes Group Insurance Clinic Dental FICA Retirement Supplement Unemployment Workers Comp Immunization 3. Tax rebates, refunds and releases (Attachment 1) 13,720 increase 1,000 increase 50 increase 50 increase 1,000 increase 1,000 increase 200 increase 200 increase 100 increase 17,320 increase 4. Order for the Tax Administrator to advertise, pursuant to NCGS 105-369, unpaid taxes for the fiscal year 2016-17 that constitute a lien on real property. The unpaid taxes on property as of January 31, 2017 were $3,048,097.87. 5. Harnett County Sheriffs Office requested approval of the Harnett County Detention Center Health Plan 6. Parks and Recreation, in conjunction with Cooperative Extension, requested permission to apply for a Tobacco Trust Fund Grant for $212,400, which they plan to match with $23,600 from the Capital Improvement Plan's Recreation Fund. If awarded, the grant funds will be used to construct a Farmer's Market structure, playground and walking trail to a nature observation deck. The market structure, walking trail and observation deck are all part of the Government Complex park site master plan and will be built in the field west of the Harnett County Public Utilities Office. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. Vice Chairman Miller moved to approve the appointments listed below. Commissioner Elmore seconded the motion, which passed unanimously. Harnett County Council for Women Pam Williams (nominated by Vice Chairman Miller) was appointed to serve on this Council for a term of three years ending March 1, 2020. Harnett County Employee Benefits Committee Alice Powell (nominated by Vice Chairman Miller) was appointed to serve on this Committee for a term of one year ending March 31, 2018. Vice Chairman Miller noted that Mark Ennis, a recent retiree, had also expressed interest in being appointed to serve on the Employee Benefits Committee however he and staff believed Ms. Powell would be a better fit at this time given she retired several years ago. March 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 6 Administration requested consideration and approval of the recommended salary schematics provided in Appendix C of the Springsted Compensation Study dated February 23, 2017. (Attachment 2) The schematics, which assigned various job classes to the proposed salary grades, were developed via objective analysis of market data and would allow for the establishments of internal equity among the various positions in the County. Administration also sought authorization to place employees within their appropriate salary grade utilizing the most recent employee payroll and census data available as the County's employment has changed since the report was prepared. Brian Haney gave a brief summary of Springsted's recent presentation to the Board. Staff responded to questions and discussions continued. Mr. Jeffries responded that staff hopes to address compression issues moving forward which could result in revamping the 3/5 system. Vice Chairman Miller confirmed that department heads and managers will receive management training. Mrs. Honeycutt noted the total cost of implementing the Springsted Compensation Study recommendations would be $2.6 million; which includes Public Utilities, Solid Waste as well as grant funded positions; however, the net cost to the general fund would be about $1.8 million. Commissioners and staff discussed advantages to implementing the recommendations now and proposed April 16, 2017 as the start date. Human Resources Director Heather Pollard addressed the group regarding the compensation study. Commissioner Elmore read the following motion: 1) To approve the recommended salary schematics provided in Appendix C of the Springsted Compensation Study dated February 23, 2017. The schematics, which assign various job classes to the proposed salary grades, have been developed via objective analysis of market data and will allow for the establishments of internal equity among the various positions in the County; and 2) To authorize staff to place employees within their appropriate salary grade utilizing the most recent employee payroll and census data available as the County's employment roll has changed since the report was prepared; and 3) To review and discuss compensation for commissioners compared with compensation provided by surrounding counties. The motion was seconded by Commissioner McKoy and passed unanimously. Mr. Jeffries presented the following reports: - Development Services Report — January 2017 - Harnett County Veteran Services Activities Report — February 2017 - County Department of Social Services Monthly Report — January 2017 Mr. Jeffries reminded the Board of the upcoming Gold Star Highway Dedication Ceremony on Saturday, March 18, 2017 at 10:30 am. He noted staff had recently met with the county's health insurance broker; currently the recommendation is to stay with BC/BS but there would be a more detailed presentation forthcoming. Mr. Jeffries noted the insurance broker said there could be an 18% increase on the health insurance. March 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 6 Chairman Springle called for any new business. Vice Chairman Miller requested clarification of the purpose of the F-550 truck recently purchased by the Board of Education for their custodial department. He said that was a whole lot of money for an awful big truck and wondered if they could get away with something less. Chairman Springle announced the Board had been invited by Sheriff Coats to visit Brunswick County to hear about their Sheriff's Office Citizen Patrol Program the afternoon of April 25, 2017. Commissioners thanked staff for the great job they did on the recent planning retreat. He also recognized Marty Clayton with Progress Energy. Commissioner McKoy moved that the Board go into closed session for the following purposes: Consultation with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following cases: A) Estate of John David Livingston, II, et als vs Kehagias, et als, U.S. District Court, Eastern District of N.C., Western Division, File No. 5:16 CV -00906 -BO; and B) The workers compensation claim of Deputy Joseph Hemphill IC File No: 13-732009 This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(3). Commissioner Penny seconded the motion, which passed unanimously. Commissioner Penny moved that the Board come out of closed session. Vice Chairman Miller seconded the motion, which passed unanimously. Commissioner Elmore moved to adjourn the meeting at 10:21 am. Vice Chairman Miller seconded the motion, which passed unani \,c,ommi S%p �OO Q Joe ler, Vice airman*�//; ` �: ;;r'� .'. et Regin eeler, Clerk Marc, 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 E 0 0. • i_ • • E m z FORD, ALLAN E NUESMEYER, CARNELLA HALL d a W O O N S N 0 N m 0 1. • E � o Z = o m O ❑ z 0002253547-2016-2016-0000-00 O co V Q S. Keith Faulkner Tax Administrator 1 INI3NIHDV11V ATTACHMENT 2 Harnett County, North Carolina General Government Pay Scale % Between Grades: Range: Starting midpoint: 5% 65.0% 20,780 Salary Range Grade Min 3 Yr 5 Yr Mid Max 1 15,683 17,251 18,820 20,780 25,877 2 16,467 18,114 19,761 21,819 27,171 3 17,291 19,020 20,749 22,910 28,529 4 18,155 19,971 21,786 24,055 29,956 5 19,063 20,969 22,875 25,258 31,454 6 20,016 22,018 24,019 26,521 33,026 7 21,017 23,118 25,220 27,847 34,678 8 22,068 24,274 26,481 29,240 36,412 9 23,171 25,488 27,805 30,702 38,232 10 24,330 26,762 29,195 32,237 40,144 11 25,546 28,101 30,655 33,848 42,151 12 26,823 29,506 32,188 35,541 44,258 13 28,164 30,981 33,797 37,318 46,471 14 29,573 32,530 35,487 39,184 48,795 15 31,051 34,156 37,262 41,143 51,235 16 32,604 35,864 39,125 43,200 53,796 17 34,234 37,657 41,081 45,360 56,486 18 35,946 39,540 43,135 47,628 59,311 19 37,743 41,517 45,292 50,010 62,276 20 39,630 43,593 47,556 52,510 65,390 21 41,612 45,773 49,934 55,136 68,659 22 43,692 48,062 52,431 57,892 72,092 23 45,877 50,465 55,052 60,787 75,697 24 48,171 52,988 57,805 63,826 79,482 25 50,579 55,637 60,695 67,018 83,456 26 53,108 58,419 63,730 70,368 87,629 27 55,764 61,340 66,916 73,887 92,010 28 58,552 64,407 70,262 77,581 96,611 29 61,479 67,627 73,775 81,460 101,441 30 64,553 71,009 77,464 85,533 106,513 31 67,781 74,559 81,337 89,810 111,839 32 71,170 78,287 85,404 94,300 117,431 33 74,729 82,202 89,674 99,015 123,302 34 78,465 86,312 94,158 103,966 129,467 35 82,388 90,627 98,866 109,165 135,941 36 86,508 95,159 103,809 114,623 142,738 37 90,833 99,916 109,000 120,354 149,875 38 95,375 104,912 114,450 126,372 157,368 39 100,144 110,158 120,172 132,690 165,237 40 105,151 115,666 126,181 139,325 173,499 41 110,408 121,449 132,490 146,291 182,174 42 115,929 127,522 139,114 153,606 191,282 43 121,725 133,898 146,070 161,286 200,846 44 127,811 140,593 153,374 169,350 210,889 N O y.. 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