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Home My WebLink About020617mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting February 6, 2017 The Harnett County Board of Commissioners met in regular session on Monday, February 6, 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Vice Chairman Miller led the Pledge of Allegiance and invocation. Chairman Springle called for additions and deletions to the published agenda. Commissioner Miller moved to approve the agenda as published. Commissioner Penny seconded the motion, which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Minutes: January 17, 2017 Regular Meeting January 10, 2017 Work Session Minutes 2. Budget Amendments: 245 Health Department Code 110-7600-441.60-46 Medical Supplies 110-0000-334.76-12 STD- State 246 EMS Department Code 192-5400-420.74-74 Capital Outlay 192-0000-356.30-00 Reimbursements/ESVCS claims 199 decrease 199 decrease 34,356 increase 34,356 increase February 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 6 247 EMS Department Code 110-5400-420.60-33 110-5400-420.60-46 110-0000-356.30-00 Materials & Supplies Medical Supplies & Drugs Reimbursements/Insurance Claims 256 Administration & Governing Body Code 110-7100-465.30-04 Professional Services 110-8100-450.74-74 Capital Outlay 110-8800-490.32-16 Contingency 261 Administration & Governing Body Code 110-8100-450.64-25 Books & Publications 110-8100-450.60-33 Materials & Supplies 110-8100-450.33-45 Contracted Services 110-8800-490.32-16 Contingency 262 Veterans Department Code 110-7800-441.11-00 110-7800-441.21-00 110-7800-441.21-05 110-7800-441.21-07 110-7800-441.22-00 110-7800-441.23-00 110-7800-441.25-10 110-7800-441.60-33 110-0000-399-00-00 Salaries & Wages Group Insurance Employee Clinic Dental FICA Regular Retirement Unemployment Materials & Supplies Fund Balance appropriated 3. Tax rebates, refunds and releases (Attachment 1) 4. Resolutions to add roads to state system (Attachment 2 & 3) 7,520 increase 18,069 increase 25,589 increase 36,000 increase 30,000 increase 66,000 decrease 15,750 increase 1,250 increase 1,000 increase 18,000 decrease 19,653 increase 3,950 increase 90 increase 180 increase 1,504 increase 1,425 increase 197 increase 2,000 increase 28,999 increase 5. Harnett County Parks and Recreation requested approval of the Governmental Complex Park, Phase 1 Project Ordinance in the amount of $800,000. The project will be funded by a Parks and Recreation Trust Fund Grant in the amount of $400,000 with the required match coming from the FY 2018-2019 and FY 2019-2020 Capital Improvement Plan budget. The Governmental Complex Park is adjacent to the Cape Fear River and the Sandhills Farm Park. Phase 1 will consist of soccer fields, walking trail, canoe/kayak water access, baseball fields, observation deck and observation area with boardwalk. 6. Resolution Declaring Its Intent to Partially Abandon Public Road or Easement and Calling a Public Hearing on the Question (Attachment 4) 7. Resolution to Discontinue Audio Recordings of Closed Session Meetings (Attachment 5) February 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 6 8. Harnett County Veteran Services requested approval of a new Veterans Services Specialist position, pay grade 64 - $39,305 requested salary, in order to facilitate expanding outreach programs, satellite locations in the western part of the county and the Dunn/Erwin area. This is due to the forecasted veterans population growth and new Department of Veterans Affairs program requirements. 9. Harnett County Public Utilities requested approval of write-offs for the 4th quarter of 2016 in the amount of $28,415.33. All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage collections and bad debt. 10. Harnett County Sheriffs Office requested approval of the renewal agreement with Keffer Commissary Network, LLC, for the Detention Center commissary. 11. The Averasboro Town Restoration Association requested a waiver of fees at the Coats - Erwin landfill for the clean up and restoration of the Turlington-Shaw home site. The waiver will be limited to $1,000. 12. Harnett County Engineer requested, on behalf of the Coats Senior Center, approval of a waiver of tipping fees for land clearing and debris associated with the removal of trees from their property. The waiver will be limited to $500. 13. Harnett County Finance Officer, on behalf of the Harnett County Board of Education, requested approval of an additional capital request in the amount of $225,000 ($200,000 to replace a chiller at Harnett Primary and $25,000 to replace two water heaters in the cafeteria at Dunn Middle School). The Board of Education requested that their 2016-17 Capital Needs Assessment that was submitted as part of the budget process be revised to include these additional capital needs. 14. Administration requested approval of an amendment to the Harnett County Personnel Ordinance, Article VI. Leaves of Absence, Section 2. Holidays to change the way shift workers are compensated for holidays. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Jerry Rivas of 364 Twin Ponds Road in Sanford complained about the response he received to three questions he submitted. He also suggested that the County find a way to offer scholarships and a signing bonus to people going through the BLET training. Bonnie Larche of 75 Brandon Drive in Buies Creek shared concerned regarding transportation for the special adults and children in Harnett County. Emily Swarsch of 34 Agdon Landing in Cameron shared information regarding the Borgen Project and requested that commissioners send a letter to Senator Tillis supporting global development legislation and bills that support global poverty relief. February 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 6 Vice Chairman Miller moved to approve the appointments listed below. Commissioner Elmore seconded the motion, which passed unanimously. Averasboro Township Tourism Development Authority The following were appointed to serve on the Averasboro Township Tourism Development Authority Board of Directors for a term of one year: - Kim Schmidlin, Carolina Therapy Services & Kelli's Krew Run - Shannon Taylor, Hampton Inn - Anil Ojha, Comfort Inn - Jolene Thomas, Baymont Inn & Suites Commissioners also accepted the recommendation of Kim Schmidlin for Authority Chairman and Billy Tart as Vice Chairman. Board of Equalization and Review Chuck Robinson and Robert Smith were reappointed to serve on this Board for a term of two years ending February 28, 2019. Robert E. Doberstein, Joe Miriello and Carnell N. Robinson were granted term limit waivers and were each reappointed for an additional one-year term ending February 28, 2018. Sharon Stevens, Community Marketing Director for the Averasboro Township Tourism Development Authority, presented the 2016 Annual Report of the Dunn Area Tourism Authority. Mrs. Stevens said it is their mission to market and tell the world about Harnett County. She noted they get funding for marketing through the hotels 6% occupancy tax. She reviewed a few of their highlights of 2016. Mrs. Stevens also shared several tourism highlights. She reported state and local tax revenues from travel to Harnett County amounted to $6.3 Million which represents a $49.13 tax savings per resident. Mrs. Stevens thanked the County staff for their assistance during several events. She also invited commissioners to an upcoming event of the Tourism Resource Assistance Center. Mr. Jeffries presented the following reports: Tax Administrator's report of unpaid taxes for the fiscal year 2016-2017 that constitutes a lien on real property totaling $3,048,097.87 as of January 31, 2017. Harnett County Financial Summary Report — December 2016 Harnett County Sales Tax Analysis by Article — October 2016 Harnett County Veterans Services Activities Report — January 2017 Development Services Report — December 2016 Johnston -Lee -Harnett Community Action Inc.'s Community Services Block Grant Program Fiscal Year 2017-18 Application for Funding Mr. Jeffries provided commissioners a 2017/18 budget calendar. He also noted he would be on vacation three days the following week. February 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 6 Chairman Springle called for any new business. He shared the Department of Social Services monthly report showing the services offered as well as how much money they contribute to the economy. Commissioner McKoy moved that the board go into closed session for the following purposes: 1) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the Harnett County Board of Commissioners; and 2) Consultation with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following cases: a. "Estate of John David Livingston, II, et als vs Kehagias, et als, US District Court, Eastern District, Western Division, File No. 5:16 CV -00906 -BO, and b. Workers compensation claim of Michael Hayes I.C. Claim No. 16-016535. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(4)&(3). Vice Chairman Miller seconded the motion, which passed unanimously. Commissioner Miller moved that the Board come out of closed session. Commissioner Elmore seconded the motion, which passed unanimously. Commissioner McKoy moved to amend her original motion that the board go into closed session to include: c. Workers compensation claim of Hyon Hwang I.C. Claim No. 16-030868. Vice Chairman Miller seconded the motion, which passed unanimously. At 10:43 am, Chairman Springle recessed the meeting to reconvene at 11:45 am for their 2017 legislative luncheon. Guests present for the legislative luncheon: N.C. Representative David Lewis N.C. Representative John Sauls Greg Gebhardt, Legislative Assistant for Representative Lewis Josh Ward, SW Region Field Representative for U.S. Senator Burr Austen Shearer, Triangle Regional Representative for U.S. Senator Tillis Alice McCall, District Director for U.S. Representative Holding The group discussed the following 2017 Legislative Priorities: o Assist Harnett County in Expanding Broadband Access in Underserved Areas o Support Efforts to Expand Natural Gas Capacity o Assist with Construction of Four Lane Highway into Wake County o Authorize Use of Recreation Fees for Construction o Allow Counties to Enact Impact Fees to Support Public Education o Allow Harnett County to establish a Multi -County Agricultural Business District o Allow Counties to use E-911 Funds for E-911 Needs Other than Equipment o Preserve Federal and State Block Grants for County Administered Social Services Programs o Authorize Counties to Condemn and Demolish Unsafe Properties February 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 6 o Ensure adequate state funding for Mental Health Services and Facilities at the Local Level o Grant County Boards of Commissioners the Ability to Construct Schools o Increase Federal Funding Formula for Counties with Military Students Vice Chairman Miller asked about proposed legislation that would make property taxes free for disabled veterans. Representative Lewis said he and Senator Rabin understand the concerns regarding this proposed legislation. He said the argument he will make is if this is a priority for the State then the State should fund it, which will probably kill it, but that would not be his intent; it is an unfunded mandate. Commissioner Elmore moved to adjourn the meeting at 1:34 pm. Commissioner Penny seconded the motion, which passed unanimousl hairm t Regina eeler, Clerk February 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 ATTACHMENT 1 Refund Amount THOMAS, BROTHIE TILLMAN JR CARNAHAN, JERRY LEE §%r& i, U3 04 / k fL ill VT \\\\ • k ft \ 2 2 . n co eL _ §§ @ ) •0 2 = 3 = 2 £ % ro ¢ccs_ 13 P. / cuul 7)888 § §a 8 8 § 0 0 0 % % / ryLb § § ) cr l0 01 1/413 04 in i7$ 76 ,1 ƒ 7 �� .4 �. N k 0 § \ w I L a_ CD r ) E m_ a m N. ƒ 2 /§ 8 0 2 U 0300000 \/ 2 cu cu ccc b E � Z. 2 § - 1-1 • � t ƒ t , u 2 2 & r E A t/ e 2§ t CC ~ al k E o E E f ) ) § c ; 2 = � k 0- /<W< < - - « 22 )0 S. Keith Faulkner Tax Administrator ATTACHMENT 2 Harnett COUNTY NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed streets. Coopers Creek Subdivision Yaupon Circle Dul adopted this 6th day of February 2017. ATTEST: HARNETT COUNTY BOARD OF COMMISSIONERS arg -t et Regina Cler .f . the Board eeler strong roots • new growth Gord ringle Chairman www.harnett.org ATTACHMENT 3 Harnett COUNTY L_ NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed streets. Lexington Plantation Subdivision Blue Bay Lane Centennial Parkway (SR 2566 Ext.) Hubler's Way Watchman Lane Coswell Court Century Drive Declaration Drive Pittfield Run Pedley Place Marchmont Place ed this 6th day of February 2017. ATTEST: Haversack Place Bandana Way Commodore Court Torrington Ridge Tun Tavern Drive Samuel Nicholas Drive Quatrefoil Court Judiciary Court Tripoli Drive Chippewa Cove HARNETT COUNTY BOARD OF COMMISSIONERS Mar Cler et Regina eeler the Board strong roots • new growth www.harnett.org ATTACHMENT 4 Harnett COUNTY NORTH CAROLINA RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS DECLARING ITS INTENT TO PARTIALLY ABANDON PUBLIC ROAD OR EASEMENT AND CALLING A PUBLIC HEARING ON THE QUESTION www.harnett.org WHEREAS, the laws of the State of North Carolina, and in particular North Carolina General Statute 136-63, authorizes the Harnett County Board of County Commissioners, on its own motion or on petition of a group of citizens, to submit a request to the Board of Transportation to change or abandon any road in the secondary system when the best interest of the people of the county will be served thereby; WHEREAS, the North Carolina Department of Transportation, upon petition, investigated and recommended the partial abandonment of the below referenced public road or easement from the State's Secondary Road System; WHEREAS, the provisions of North Carolina law require that a resolution be adopted by the Board of Commissioners declaring the intent of said board to accept the recommendation to abandon such public road or easement from the State's Secondary Road System; and WHEREAS, said Board calls a public hearing on the question and to hear all interested persons who appear with respect to whether the abandonment would be detrimental to the public interest or to any individual property rights. NOW, THEREFORE, be it resolved by the Harnett County Board of Commissioners as follows: 1. It is declared to be the intent of the Harnett County Board of Commissioners to approve the North Carolina Department of Transportation's recommendation to partially abandon from the State's Secondary Road System the public road or easement which has hereto served as a portion of SR 2072 (McNeill -Hobbs Road) as herein described. The public road or easement to be abandoned is the 0.36 mile portion of SR 2072 (McNeill -Hobbs Road) from 628' ± southeast of the intersection with North Carolina Highway 210 to 1882' ± southeast of the intersection with North Carolina Highway 210 located in the Township of Stewart's Creek, Harnett County, North Carolina is more specifically shown on the attached Exhibit A. 2. A public hearing on the proposed abandonment of said public road or easement shall be conducted by the Harnett County Board of Commissioners at 7:00 p.m. on the 20th day of February, 2017, at which time said Board shall hear all interested persons who appear with respect to whether the abandonment would be detrimental to the public interest or to any individual property rights. Said public hearing shall be conducted in the assembly room of the Harnett County Administration Building, 102 East Front Street, Lillington, North Carolina 27546. Duly adopt �- >.,�,, Harnett County Board of Commissioners this 6th day of February, 2017. HARNETT CO TY BOARD OF COMMISSIONERS Marg. + t Regina e1er, Clerk rong roots • new growth By: 11111 /r Go :: Springle, Chairman of the Bo . d of Commissioners nie -g g g 8 4 s i 9 4 Y , 8 8 8 EXHIBIT A 'y p m Y v. 2 4 p 8 8 8 4 8 8 4 41 8 ;IF $ b 8 N 8v88»a p i - 2 Y �8lu $ord4$.ys A Mn ril5' o�w W1 5�3� O l'x' 0 g P E A s v 6:e„a., r "y C N p a m y M26' 24' 26'C H52' OS. 41 .0 N82' 4S AWN 586' SY l6'! k=r4 E - N 1 L" ii E o m 2 a s0 4 4IY 5 4 p 4 Y , 8 8 8 EXHIBIT A 'y p m Y v. A K 8:i58- ,,i 8v88»a p i - 2 Y �8lu $ord4$.ys A Mn ril5' ; : n54Mn 2L k 4e O l'x' 0 g 4 S 8 u e 9. 5 9. e 8 8 e e 9. 3 e 17.4 8 S 2 8 ggt;v:g817gg. g 0 F 11141 1'1 r;r ;iIag 59� z =A Q ,g h. 4 8 N A 4 e 4 ay 8 41,449 ,1 !Oh' 1 • iiie M tio z 0 gi0 M. Net TA la IP RIR 88 kri q S; 8,0 it ki 1. 4. gW 8 n YATO4'JN 40011 41 4 g 41s k5 E g 8 g 5 1 UTO 5 0 O O .g t1 n YAT0CIAE t R4440 -0 AIL 89 B 8 Y 8 8 9 CURVE CURVE # 1 RADIUS I LENGTH DELTA 8.$ 8 8$ 8 s's 8 6 - e. e xtie:, 8 g. E K g H n g r E 4., _` w 4 }i 'O $ Y C m$ N 4 4145 44YYs m Y: t a 8 8$ g+ 4 4 Y L N: 6 m G G G7 G G❑ m UNE TABLE else - e. e xtie:, N: S$.. v k- S x ti 444 R M gK a s A 8 8 8 8 N 8 8 4 B 8 ti 8 8 8 8 a f 96Ld - 910ZE1 ATTACHMENT 5 Harnett `i , COUNTY NORTH CAROLINA A RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO DISCONTINUE AUDIO RECORDINGS OF CLOSED SESSION MEETINGS THAT WHEREAS, the Harnett County Board of Commissioners approved that audio recording be made of their closed session meetings on December 17, 2012; and WHEREAS, the Board no longer deems it necessary for audio recordings to be made of closed session meetings as the written accounts are correct and adequate; and WHEREAS, the Board instructs staff to properly dispose of past audio recordings of closed session meetings as the official written minutes have been approved; in accordance with the County Management Records Retention and Disposition Schedule: Standard -1: Administration and Management Records #6. Audio and Video Recordings of Meetings - Disposition Instructions: Destroy in office after approval of official written minutes. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett County to discontinue audio recordings of closed session meetings and properly dispose of past recordings. Adopted by the Harnett County Board of Commissioners in regular session, this 6th day of February, 2017. Attest: Marg. et ' egineeler, Clerk HARNETT COUNTY BOARD OF COMMISSIONERS By: strong roots • new growth Gordon ' "g rman www.harnett.org