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2016/10/17 Personnel Ordinance Article III, Sec 6 "The Pay Plan" effective 7/1/17 i, _, '. Agenda Item 4 6 4 ;61D o bl-int Gpr,mt Oa L ,,01,94.1rI ..„.....--et U,��" Board Meeting Agenda Item car litaler Its MEETING DATE: October 17, 2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Amendment to the Harnett County Personnel Ordinance REQUESTED BY: Administration REQUEST: Administration, on behalf of the Harnett County Pay Plan Committee, requests approval of an amendment to the Harnett County Personnel Ordinance by adding the Performance Pay Plan under Article III, Section 6 as "6.2. The Performance Pay Plan." Article Ill, Section 6, currently titled "The 3/5 Plan" will be renamed "The Pay Plan" and the current text of Section 6 will become "6.1. The 3/5 Plan." The Performance Pay Plan will become effective July 1, 2017. One implemented, the Pay Plan Committee will evaluate the Performance Pay Plan to ensure its effectiveness, and will make additional recommendations as needed. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Windows\lNetCache\Content.Outlook\TPTEQCL V\agendaform2016 (002).doc Page 1 of 1 6.2. The Performance Pay Plan The purpose of the Performance Pay Plan is to give Harnett County employees a way in which to earn additional pay increases following the 3/5 plan throughout their career in Harnett County. This plan is intended to serve as a tool that will increase the County's ability to hire and retain qualified employees by allowing employees to earn higher wages after their fifth year of employment with Harnett County, provided they receive satisfactory performance reviews. At the conclusion of the 3/5 plan for their current position, employees will be eligible to earn a percent increase every three years based on their annual performance reviews during that period. Earned increases will be given every three years after year 5 (so after years 8, 11, 14, 17, 20, 23, 26, 29, 32, 35, etc.). These years will be known as "Performance Pay Plan Milestones." An employee's performance review for each year of the three-year cycle will account for a third of the overall increase. Employees who receive an overall score on their annual performance review of"Meets Expectations" or above will receive the increase amount for that year while employees who receive a score lower than "Meets Expectations" will not receive the increase amount for that year. In cases where, at plan implementation, an employee is between two Performance Pay Plan Milestones, they will receive credit for any performance reviews within their current three-year cycle which would have taken place prior to their current year. For any years left in the current three-year cycle when the plan is implemented, whether or not an employee receives the increase will depend on their annual performance reviews. Earned increases will be effective on the employee's anniversary (hire) date every third year after their fifth year in their current position. Employees will receive the increase beginning on the next full pay period. Employees will only receive any increase they earn during a three-year cycle at the corresponding Performance Pay Plan Milestone. Employees must be active on the County's payroll on the payout date to receive an increase. If an employee quits, is terminated or retires prior to the scheduled payout date, the County is not obligated to pay any portion of the increase. The amount of the three-year increase will be proposed by the County Manager and approved by the Board of Commissioners as part of the budgeting process. The amount must be set for a three-year cycle with each year's performance review constituting a third of the overall increase. When the Performance Pay Plan goes into effect, current employees will fall into the plan based on their years of employment with Harnett County in their current position. Eligibility for Annual Increase: For employees who have 26 or more years of employment with Harnett County when the Performance Pay Plan goes into effect, they will be eligible to receive a 1.5 percent annual increase based on their annual performance review during the first three years of implementation. Employees who receive an overall score on their annual performance review of"Meets Expectations" or above, will receive the increase amount for that year while employees who receive a score lower than "Meets Expectations" will not receive the increase amount for that year. Earned increases will be effective on their employment anniversary date following the performance review for which they are receiving the increase. After three years, these employees will return to the three-year cycle. • Eligibility will be determined based on an employee's date of hire with Harnett County. Work experience outside of Harnett County shall not count toward eligibility. • This does not apply to employees who reach year 26 after the date of implementation. • If an employee meets the other qualifications to receive the annual increase, they will remain eligible, even if they have been promoted and are within a 3/5 plan for their current position. • For sworn Law Enforcement Officers in the Harnett County Sheriff's Office, employees who have 21 or more years of employment with Harnett County when the Performance Pay Plan goes into effect will be eligible for the 1.5 percent annual increase based on their annual performance review during the first three years of implementation. The guidelines are the same for these employees as they are for other employees who are eligible for the annual increase at plan implementation. New Hires and Promotions: For employees who are hired or who receive a promotion following implementation of the Performance Pay Plan, they will receive an "Experience Date" based on qualified and relevant experience which will determine where they fall into the Performance Pay Plan schedule. The Experience Date will determine when an employee will be eligible for their next increase. In cases where a newly hired or promoted employee is given an experience date that falls between two Performance Pay Plan milestones, they will receive credit for any performance reviews within their current three-year cycle which would have taken place prior to their current year. For any years left in the current three-year cycle when the plan is implemented, whether or not an employee receives the increase will depend on their annual performance reviews. For example, an employee is eligible for an increase under the Performance Pay Plan after years 11 and 14. If a newly hired or promoted employee is given an experience date of 12 years, they will be brought in at the salary that corresponds to an 11-year employee, but would be eligible to receive their next increase after two years. For the next increase, the employee would automatically receive credit for one of the three years due to their experience date. Credit for the remaining two years would be based on their performance reviews for those years. In cases where a newly hired or promoted employee's salary, based on their experience date, is higher than that of an existing employee with the same amount of experience, the County Manager may address the issue on an individual basis. Any situation that arises and is not covered by this policy will be reviewed by the Harnett County Pay Plan Committee, which will make a recommendation to the County Manager.