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HomeMy WebLinkAbout110716a Agenda Package110716a HC BOC Page 1 HARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting November 7 , 2016 9:00 am 1. Call to order -Chairman Jim Burgin 2. Pledge of Allegiance and Invocation -Commissioner 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates, refunds and releases D. Harnett County Emergency Services requests appointment of Dr. Erin Wirths as the new Hamett County EMS Medical Director. Staff also requests approval of the EMS Medical Director contract with Dr. Erin Wirths effective December 1, 2016. E. Harnett County General Services request s adoption of Policy of Non-Discrimination and C DBG/HUD Recipient Section 504 Compliance Officer/Grievance Procedures for Commerce Fellows Capacity Building Project. Staff also requests designation of the General Services Director as the Section 504 Compliance Officer. F. Proclamation -2016 Adoption Awareness Month and Day G. Resolution awarding Corporal Delisa M. Straps her service weapon upon her retirement H. Harnett County Emergency Services requests approval of North Carolina Department of Public Safety / Division of Emergency Management, State -Applicant Di saster Assistance Agreement and Resolution Designation of Applicant's Agent (Hurricane Matthew). I. Resolution to Convey Certain Real Property to the Trustees of Central Carolina Community College J. Hamett County Cooperative Extension reque sts approval of a salary compression increase in the amount of$1,270.18 for Community & Rural Development Agent Kittrane Saunders. K . Finance Officer requests approval of the revised Harnett County Fiscal Policy Guidelines L. Approval of the Harnett County Board of Education 's request to fund four additional teaching positions up to $200,000. These positions will be used to benefit s tudents at schools designate as low performing such as Hamett Primary School , Johnsonville Elementary School and South Hamett Elementary School. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation Page 1 110716a HC BOC Page 2 6. Appointments 7. Employee Compensation Discussion 8. Funding request from the Averasboro Town Restoration (non-profit)-The purchase of the Shaw House Property 9. County Manager 's Report -Joseph Jeffries , County Manager Harnett County Financial Summary Report -September 2016 Harnett County Sales Tax Analysis by Article -July 2016 Harnett County Veteran Services Activities Report -October 2016 Development Services Report -September 2016 10. New Business 11. Closed Session 12. Adjourn Page 2 110716a HC BOC Page 3 Agenda Item _L/ _____ -_A _____ _ HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 17, 2016 The Harnett County Board of Commissioners met in regular session on Monday, October 17, 2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Burgin called the meeting to order at 7:00 pm. Commissioner Miller led the Pledge of Allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Commissioner Miller moved to approve the agenda as published. Commissioner Elmore seconded the motion which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice Chairman Springle seconded the motion which passed unanimously. 1. Budget Amendments: 123 Tax Department Code 11 0-4 500-41 0-3 3-4 5 Contracted Services l 10-4500-410.12-00 Salaries & Part Time Wages 125 Wings Over Harnett Code 212-6500-406.60-33 Materials & Supplies 212-0000-353.65-0l Other Revenues 128 Cooperative Extension Code l 10-7300-465.60-39 Voices into Action 110-7300-465-11-04 NCCES Labor & Distribution l 10-0000-331.73-27 Voices into Action Revenue I 0,000 decrease I 0 ,000 increase 2,050 increase 2,050 increase 313 increase 2,713 decrease 2 ,400 decrease October 17 , 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 6 110716a HC BOC Page 4 130 General Fund Admin & Governing Body Code 110-7100-465.30-04 Professional Services 110-0000-389.43-26 Interfund Transfer Sales 134 Emergency Services Department Code 110-5300-420.32-62 Emergency Services/LEPC l 10-0000-334.53-02 Emergency Services/LEPC 135 Emergency Services Department Code 263-5251-420.60-33 Materials & Supplies 263-5251-420.11-00 Salaries & Wages 263-5251-420.60-33 Materials & Supplies 263-5251-420.11-14 Salaries & Wages longevity 2. Tax rebates, refunds and releases (Attachment 1) 25,000 increase 25,000 increase 1,000 increase 1,000 increase 1,200 decrease 1,200 increase 10 decrease 10 increase 3. Harnett County Emergency Services, on behalf of Benhaven Emergency Services, requested permission to purchase 29 91ightly used MSA Firehawk Self-Contained Breathing Apparatus (SCBAs) from Newton's Fire and Safety in the amount of $40,000; $20,000 of this cost will be financed through PNC using a term loan with a projected 5% interest rate. 4. Harnett County Veteran Services requested approval to accept a grant in the amount of $50,000 from the N.C. Office of Budget and Management for construction of a brick 11 x 20 storage building with concrete floor, improve landscaping and replace lighting at the Harnett County Veterans Park. No county matching funds are required. 5. REVISED Resolution in Support of Designating a Portion ofN.C. 87 in Harnett County in Honor of Nascar Legend Herb Thomas (Attachment 2) 6. General Services, Community Development, requested approval of a project ordinance in the amount of $175,000 for the funding of the Essential Single Family Rehabilitation Loan Pool project that utilizes North Carolina Housing Finance monies to fund the home rehabilitation of at least five (five) homes within Harnett County. The program encourages the comprehensive rehabilitation of single-family housing units owned and occupied by very low and low-income homeowners with one or more elderly, disabled and/or veteran fulltime household members, or with a child under the aged of six whose health is threatened by the presence of lead-based paint hazards. 7. Harnett County Public Utilities requested approval of delinquent accounts in the amount of $52 ,525.52 determined to be at write-off status for the third quarter of 2016. All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. October 17 , 2016, Regular Meeting Minutes Harnett County Board of Commiss ioners Page 2 o f 6 110716a HC BOC Page 5 8. Administration, on behalf of the Pay Plan Committee, requested approval of the proposed Performance Pay Plan as an amendment to the Hamett County Personnel Ordinance. The amendment would add the Performance Pay Plan under Article III, Section 6 as "6.2. The Performance Pay Plan." The Performance Pay Plan will become effective July 1, 2017. Once implemented, the Pay Plan Committee will evaluate the Performance Pay Plan to ensure its effectiveness, and will make additional recommendations as needed. 9. Hamett County Health Director requested approval to establish and increase the following fees: 17307 Nexplanon $706 -establish third party insurance/self-pay fee (340b pricing for Medicaid $364) 90674 (new) Flucelvax, prsv fee 4 years/> prefilled syringe 90685 (increase) Flu vaccine, quad, 6-35 mo, im (peds) 90685 (increase) Flu vaccine, prsrv free, 3 yrs & >, im 90688 (increase) Fluzone vacc, 3 yrs & >, im (quad) The Board of Health at their regular meeting on September 15, 2016 approved to establish and increase these fees. $48.00 $48.00 $48.00 $48.00 I 0. Hamett County Emergency Services requested approval to receive award funds from the N.C. Department of Public Safety Emergency Management Division 2016 Tier II Grant in the amount of $1 ,000. Funds will be used by Hamett County Local Emergency Planning Committee for hazardous materials emergency response planning, training and related exercise. This is a reimbursable grant and no county matching funds are required. Commissioners thanked everyone for their efforts during Hurricane Matthew. Hamett County Emergency Services Director Jimmy Riddle briefly reviewed the sequence of events and distributed an Overall Situational Briefing for Hurricane Matthew. Mr. Riddle said during the height of Matthew Hamett County had over 32,000 customers without power but all power was restored by Friday, October 14. Mr. Riddle also said Hamett County first responders executed over 235 water rescues. Sheriff Wayne Coats addressed the group and talked about joint efforts in using the Sheriff Department's MRAP vehicle for high water rescues. Marty Clayton with Duke Energy also addressed the group. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Cris Nystrom of 391 Center Lane in Bunnlevel thanked commissioners for opening their meetings with a prayer. There were no appointments. Hamett County Development Services Director Mark Locklear petitioned the Board for a public hearing regarding proposed zoning change: Case # RZ-16-381 Landowner/Applicant: Western Hamett Overhills Area PTO, Inc.; 0.25 acres (1 .08 total), Pin #9568-65-7627; From RA-20R to Commercial; 3793 Olivia Rd SR 1205 ; Barbecue Township. October 17, 2016, Regular Meeting Minutes Hamett County Board of Commissioners Page 3 of 6 110716a HC BOC Page 6 Mr. Locklear reported after a very brief discussion the Hamett County Planning Board voted unanimously ( 4-0) to recommend approval of the rezoning application based on existing uses & adjacent zoning. He reported the site is currently occupied by the PTO Thrift Store and the applicants obtained more land for an expansion, thus the Commercial rezoning request. Surrounding land uses include several commercial entities, residential homes, and undeveloped land . Mr. Locklear stated staffs evaluation as: The IMP ACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the adjacent community is reasonable as many of the existing uses located in the vicinity of the site are of a commercial nature, including several convenience stores and a post office. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The existing land use classification, Rural Center Development Node, is meant to encourage development with a community focus including neighborhood business and small lot residential development. Therefore, the request is compatible with the existing land use classification. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The proposal enhances the general welfare of the public, as the proposed zoning district will allow for the use of the property in the same manner as the area is already developing. This request is NOT for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: The subject property is immediately adjacent to Commercial zoning therefore it does not need to be evaluated for a small scale rezoning. Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Commercial is compatible with Hamett County regulatory documents and would not have an unreasonable impact on the surrounding community and will enhance the public health, safety and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning request be approved. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. Cris Nystrom, 391 Center Lane in BunnJevel spoke in favor of the proposed rezoning, Margaret Douglas Altman, applicant, spoke in favor of the proposed rezoning request. Seeing no one else move, Chairman Burgin closed the public hearing. Commissioner Elmore moved to approve the rezoning as presented. Vice Chairman Springle seconded the motion which passed unanimously. Mr. Locklear petitioned the Board for a public hearing regarding a Proposed Text Amendment, Hamett County Unified Development Ordinance, Article VI (General Development Standards), Section 3.0 (Accessory Structures). Mr. Locklear reported after a discussion at their September & October meetings, the Harnett County Planning Board voted unanimously ( 4-0) to recommend approval of this proposed Text Amendment. October 17 , 2016, Regular Meeting Minutes Hamett County Board of Commissioners Page 4 of 6 110716a HC BOC Page 7 Suggested Statement-of-Consistency: Staff concludes that the requested Text Amendment is compatible with Hamett County regulatory documents , and the benefits outweigh any potential inconvenience or harm to the community, particularly since structures would be built to the NC Building Code as well as the front setback would be maintained. It is recommended that this Text Amendment request be approved. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Burgin closed the public hearing. Commissioner Elmore moved to approve the proposed text amendment as presented. Commissioner McKoy seconded the motion which passed unanimously. (Attachment 3) Hamett County General Services Director Barry Blevins petitioned the Board for a public hearing regarding the proposed Fiscal Year 2018 Community Transportation Program application, to be submitted to the North Carolina Department of Transportation, Public Transportation Division, in the amount of $515,428 for the Hamett Area Rural Transit System (HARTS) and requires matching funds in the amount of $65,439. The total includes : Administrative $277,898 Local Share $41,686 (15%) Capital $237,530 Local Share $23,753 (10%) Specifically, the Section 5311 program intends to enhance the access of people in non-urbanized areas to health care, shopping, education, employment, public services and recreation. Section 5311 assists in maintenance, development, improvement and use of public transportation systems in non-urbanized areas . Following the public hearing , staff requested approval of the application and a resolution to apply. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Burgin closed the public hearing. Commissioner Elmore moved to approve the application and resolution to apply. Commissioner McKoy seconded the motion which passed unanimously. (Attachment 4) Chairman Burgin and Mr. Blevins talked about the recent Wings Over Hamett event. Tax Administrator Keith Faulkner and Revaluation Coordinator Boyd Beasley presented the proposed schedules, standards, and rules (Schedule of Values) to be used in appraising real property, effective January 1, 2017. Mr. Jeffries noted staff no longer needed to discuss compensation for employees working while the Emergency Operations Center (EOC) is activated. He said they were able to work out the details through our Personnel Ordinance and no action was needed by the Board at this time. Mr. Jeffries presented the following reports: Harnett County Financial Summary Report -August, 2016 Harnett County Sales Tax Analysis by Article -June 2016 Harnett County Veterans Services Activities Report -September 2016 Harnett County Public Health Activities Summary -September 2016 Interdepartmental Budget Amendments October 17 , 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 6 110716a HC BOC Page 8 Mr. Jeffries also noted the Agricultural Summit had been rescheduled to November 2, 2016 at 2:00 pm. There was no new business. Commissioner Miller moved that the Board go into closed session to consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following case: "Estate of John David Livingston, II, et als versus Harnett County Sheriff's Department," Harnett County File No. 16 CVS 1165. This motion is made pursuant to N.C. General Statute Section 143-318.l l(a)(3). Commissioner Elmore seconded the motion which passed unanimously. Commissioner McKoy moved that the Board come out of closed session. Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Elmore moved to adjourn the meeting at 8:37 pm. Commissioner Miller seconded the motion which passed unanimously. Jim Burgin, Chairman Margaret Regina Wheeler, Clerk October 17 , 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 110716a HC BOC Page 9 .t " I , . .A . Jl L " ' . ' - " A • & • & . _ . , , . . , - - Ap p r o v e < > ny t M Ha m e t t ~. t ' l m t y Bo a r d ~! Co r n m J c ; s i o r u m l ~ D - ' ' - . ,_ , J () ,n - - ~ - . . . 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Adopted this 17th day of October 2016. OMMISSIONERS strong roots • new growt h 110716a HC BOC Page 11 ATTACHMENT 3 ~--~Harn ett ~ .. r. _C _O_U_N _T_Y ____________________ _ • . ~..,_.,__,; ..,; N O R TH C A RO LI N A www.harne tt.org A RESOLUTION AMEND ING THE HARNETT COUNTY UNIFIED DEVELOPMENT ORDINANCE WHEREAS , the Board of Commissioners of Harnett County adopted the UDO on October 17 , 2011 for the purpose of promoting the health, safety, and general welfare of the county residents; and WHEREAS, this ordinance was adopted under authority granted by the General Assembly of the State of North Carolina, particularly G.S. 153A-340; and WHEREAS , the UDO contains provisions for amending said ordinance and those provisions have been followed ; and WHEREAS , the Harnett County Planning Board has reviewed the amendments to the articles of the UDO as listed below and recommends the adoption of the following amendments. NOW, THERE FORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARN ETT COUNTY, NORTH CAROLINA that Article VJ "General Development Standards", Section 3.0 "Accessory Structures" of the UDO shall be amended to read as indicated in "Attachment". "Attachment" is filed with the Unified Development Ordinance in the Clerk to the Board's O ffice . Duly adopted this 17th day of October, 2016 and effective upon adoption . TT COUNTY BOARD OF COMMISSIONERS ATTEST: st ro ng roots • new growth 110716a HC BOC Page 12 110716a HC BOC Page 13 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 3 , 2016 The Harnett County Board of Commissioners met in regular session on Monday, October 3, 2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Burgin called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries requested adding for consideration: 1) Approval of the EMS Assistant Medical Director Contract, and 2) Proclamation of Gratitude and Appreciation for First Responders in Harnett County. Commissioner McKoy moved to add the additional items to the agenda for consideration. Commissioner Elmore seconded the motion which passed unanimously. Commissioner Miller moved to approve the agenda as amended. Commissioner Elmore seconded the motion which passed unanimously. Commissioner E lmore moved to approve the following items listed on the consent agenda. Vice Chairman Springle seconded the motion which passed unanimously. 1. Minutes: October 3, 2016 Regular Meeting 2. Budget Amendments: 108 JCPC Psychological Services Code 110-5899-420.32-64 JCPC Healthy Choices 110-0000-334.41-08 Healthy Choices 109 JCPC Healthy Choices Code 110-5899-420.32-64 JCPC Healthy Choices l 10-0000-334.41-08 Healthy Choices 4 ,000 increase 4 ,000 increase 56,756 increase 56,756 increase October 3 , 2016 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 5 110716a HC BOC Page 14 110 Health Department Code 110-7600-441.32-26 Incentives 110-7600-441.32-68 Board Members 110-7600-441.33-50 Contracted Services 11 0-7 600-441. 41-1 1 Telephone & Postage 110-7600-441.41-13 Utilities 110-7600-441.43-l 6 Maintenance & Repair 110-7600-441.55-12 Printing & Binding 110-7600-441.58-01 Training 110-7600-441.58-17 Travel BOH l I0-7600-441.60-33 Materials & Supplies 110-7600-441.60-36 Uniforms 110-7600-441.60-46 Medical Supplies 110-7600-441.60-47 Food & Provisions 110-7600-441.60-53 Dues & Subscriptions 110-7600-441.64-25 Books & Publications 1 I0-0000-399.00-00 Fund Balance Appropriated 114 Public Utilities Code 531-9000-431. 74-74 Capital Outlay equipment 531-9000-431. 74-73 Capital Outlay improvement 11 7 Health Department Code 110-7600-441.33-45 Contracted Services 110-0000-334.76-12 STD Prevention 118 Cooperative Extension Code 110-7326-465 .60-33 Materials & Supplies l 10-0000-331.73-26 Race to the Top 119 Veterans Court Fund Code 253-4403-441.35-77 Veterans Court 253-4404-441.35-77 Veterans Court 253-0000-331.88 -03 Veterans Court SAMHSA 253-0000-331.88-04 Veterans Court BJA 3. Tax rebate s, refunds and releases (Attachment 1) 1,000 increase 420 increase 150,000 increase 18,658 increase 2,000 increase 8,546 increase 4,174 increase 7,875 increase 500 increase 59,688 increase 1,000 increase 21,000 increase 800 increase 1,000 increase 4,100 increase 280,761 increase 579,000 increase 579,000 decrease 3,000 increase 3,000 increase 4 91 decrease 491 decrease 332,277 increase 132 ,995 increase 332,277 increase 132 ,995 increase 4 . Hamett County Sheriff's Office requested approval to accept a grant in the amount of $22,240 from the FY 16 Edward Byrne Memorial Justice Assistance Grant Program. The funds will be used to purchase data storage and/or other IT equipment and/or other investigative equipment to support the Sheriffs Office needs. There is no local match required. October 3 , 2016 Regular Meeting Minutes Hamett County Board of Commissioners Page 2 of 5 110716a HC BOC Page 15 5. Hamett County Sheriff's Office requested approval ofresolution awarding Sergeant James Gunter his service weapon for one ($1.00) dollar upon his retirement. (Attachment 2) 6. Harnett County Sheriffs Office requests approval of resolution authorizing disposition of six surplus motor vehicles previously used by the Sheriff's Office to the Central Carolina Emergency Services Training Center. (Attachment 3) 7. Harnett County Public Utilities requested award of construction bid for the Dupree Farms Waterline Extension Project to Herring-Riverbark, Inc. from Kinston , NC in the amount of $85,950. The award is contingent upon the receipts of several permits before construction can begin and is time sensitive due to the grant conditions. (Attachment 4) 8. Harnett County Clerk of Court, on behalf of Harnett County Veterans Treatment Court, requested authorization to receive funds from Joint Adult Drug Court Grant Program in the amount of$969,l 10.89 from SAMHSA and $397,006.58 from BJA for a combined amount of $1,366,117.47. 9. Harnett County General Services Community Development, in partnership with Harnett County Public Utilities, requested approval of a water access program for low to moderately low income (LMI) homeowners in Hamett County. This program, administered by Community Development, allows approved LMI families access to water by waiving the water tap fee ($1 ,800) only, but does require homeowners to complete the connection to their home at the homeowner' s expense. Additional costs may include permit fees, water lines from tap to home, and deposits. 10. Harnett County Human Resources requested approval to amend the Personnel Ordinance: Article IV. Recruitment and Employment; Section 3. Recruitment and Advertisement. 11. Hamett County Human Resources requested adoption of the proposed bylaws for the Hamett County Employee Benefits Committee. 12. Hamett County Engineer, Solid Waste, requested approval to accept $31 ,000 in DEQ grant monies for the purchase of two self-contained compactors . The compactors will be used for recycling collection. 13. Hamett County Cooperative Extension requested approval to accept 2016-2017 contract amendment in the amount of$3 ,600 with Harnett County Workforce Development WIOA Program. This contract agreement includes having Extension's Community Rural & Development Agent provide readiness training to Hamett County Workforce Development Young Adults & Youth (14 -24) who are enrolled in the Workforce Innovations & Opportunity Act Youth Program. 14. Administration requests approval of the Harnett County 2017 Holiday Schedule October 3, 2016 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 5 110716a HC BOC Page 16 15. Harnett County Finance Officer requests approval of the addition of four new Deputy Sheriff Positions, (PSN 248, Grade 66) and three new Senior EMT Paramedics (PSN 490, Grade 59). These positions will become effective January 1, 2017. These positions were requested as part of the 22016-2017 Fiscal Year to allow the two departments to meet the citizens needs during periods of high call volume. 16. Administration requests approval of pricing for parcels in the Brightwater Business Park and Brightwater Science & Technology Park. Harnett County currently contracts with Avison Young as our commercial broker who provided the following pricing: Retail Parcels (proposed lots 4 , 5, 6, 7 , 11, 12, 15 , 16)-$175 ,000 to $230,000 per Acre; Medical or Retail Parcels (proposed lots 2, 8, 9, 10 , 13 & 14) -$150,000 to $230,000 per acre; and Other Parcels (proposed lots 17-25)-$150,000 to $200,000 per acre 17. Administration requests approval of pricing for parcels in the Western Harnett Industrial Park. Harnett County currently contracts with Avison Young as our commercial broker who provided the following pricing: Lots 1-18 -$35,000-$40,000 per acre. 18. Emergency Services Director requested approval of the EMS Assistant Medical Director Contract between County of Harnett and Erin Wirths, D.O. as the EMS Assistant Medical Director effective October 3, 2016. 19 . Proclamation of Gratitude and Appreciation for First Responders in Harnett County and the Important Work They do to Keep Our Citizens Safe C hairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Jerry Rivas of 364 T win Ponds Road in Sanford said Harnett County Sheriff's Department staff asked him to provide his SS# on his renewal NC Concealed Handgun Permit even though the form states the number as optional. Commissioner Miller moved to approve the appointments listed below. Commissioner E lmore seconded the motion which passed unanimously. HARNETT COUNTY EMPLOYEE BENEFITS COMMITTEE Susan Dupree, Marie Hairr, Jenny S. Harrop, Tracy Tant, A vis Smith, Gordon Springle and Joseph Jeffries (nominated by Commissioner Miller) were reappointed to serve an additional one-year term on this committee expiring October 31 , 2017. APPOINTMENT OF LOCAL FIREMEN 'S RELIEF FUND TRUSTEE Reginald Watson with Benhaven Emergency Services (nominated by Commissioner Miller) was appointed to serve as a trustee of the Local Firefighter's Relief Fund October 3 , 2016 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 5 110716a HC BOC Page 17 Emergency Services Director Jimmy Riddle, on behalf of Erwin Fire and Rescue Squad, Inc., petitioned the board for a public hearing regarding the refinancing of annual debt of up to $1,266,510 by Erwin Fire and Rescue Squad Inc. Staff also requested approval of a resolution authorizing and approving the refinancing of annual debt following the public hearing. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Burgin closed the public hearing. Commissioner Elmore moved to approve the resolution authorizing and approving the refinancing of annual debt. Commissioner McKoy seconded the motion which passed unanimously. (Attachment 5) There was no County Manager's report or new business. Commissioner McKoy moved that the Board go into closed session to consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following case : "The Estate of John David Livingston, II, vs the Harnett County Sheriff's Department," Harnett County File No. 16 CVS 1165. This motion is made pursuant to N.C. General Statute Section l43-318. l l(a)(3). Vice Chairman Springle seconded the motion which passed unanimously. Vice Chairman Springle moved that the Board come out of closed session. Commissioner Elmore seconded the motion which passed unanimously. Chairman Burgin requested a general discussions regarding fund balances at the upcoming work session. He also requested a status of the upcoming ag manufacturing meeting. Upcoming meeting reminders for Thursday included the Employee Health Fair, a mental health meeting with Assistant Secretary Dave Richard and the CCCC ground breaking. Commissioner Elmore moved to adjourn the meeting at 9:59 am. Commissioner McKoy seconded the motion which passed unanimously. Jim Burgin, Chairman Margaret Regina Wheeler, Clerk October 3, 2016 Regular Meeting Minutes Hamett County Board of Commissioners Page 5 of 5 110716a HC BOC Page 18 i,. ..a. I ~'-"..&.I1't'I.A.:J.l, A .&. - · · · · · · - - · - - - - - - - ~ A·ppro v e d b · y t h e M a r n e f l C'-,llllt~ B o a r d t i ! C o m m • i ; n i o n e r ~ Board Report , ; . 3 - · · · - ~ A p p r o v e d l i e t , o C , ~ ~ 3 ~ J I , Date: 10/03/2016 To: Harnett County Board of Comm Re: Consideration of Refund for Taxes, I n t e r e s t a n d P e n a l i t i e s f o r a l l M u n c i p a l i t i e s AdJustme_nt Reason Adjustment Over Listed Over Listed Over Listed Over Listed Duplication Duplication Duplication Adjustment Duplication Removal of SW Fee Removal of SW Fee Assessed In Err Correction for MH Correction for MH Correction for MH Correction for MH Correction for MH S. Keith Faulkner Tax Administrator " - - - - - ' W " • BIii Num b e r . < 0000054 1 9 5 - 2 0 1 5 · 2 0 1 5 - 0 0 0 0 - 0 0 0000008 4 1 1 - 2 0 0 9 · 2 0 0 9 - 0 0 0 0 - 0 0 0000008 4 1 1 - 2 0 0 8 - 2 0 0 8 - 0 0 0 0 - 0 0 0000008 4 1 1 · 2 0 0 7 - 2 0 0 7 - 0 0 0 0 - 0 0 0000008 4 1 1 · 2 0 0 6 - 2 0 0 6 - 0 0 0 0 - 0 0 0000038 4 0 5 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 0000038 4 0 5 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 0000038 4 0 5 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 - 0 0 0000038 4 0 5 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 - 0 0 0000038 4 0 5 - 2 0 1 1 - 2 0 1 1 - 0 0 0 0 - 0 0 0000036 3 4 0 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 0000036 3 4 0 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 0001305 4 0 7 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 0000061 7 6 0 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 0000061 7 6 0 - 2 0 1 1 - 2 0 1 1 - 0 0 0 0 - 0 0 0000061 7 6 0 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 - 0 0 0000061 7 6 0 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 0000061 7 6 0 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 - 0 0 - - . T y p e R e c e i v e d ~ o u n t • R e f u n d A m o u n t R E I $ 3 1 6 . 0 0 $ 8 2 . 0 0 B U S $ 3 , 2 8 5 . 6 3 $ 3 0 5 . 9 0 B U S $ 3 , l l S . 2 0 $ 3 4 0 . 6 5 B U S $ 3 , 3 5 8 . 6 3 $ 3 2 3 . 5 3 B U S $ 2 , 3 2 7 . 8 9 $ 3 1 5 . 0 7 R E I $ 9 . 6 6 $ 9 . 6 6 R E I $ 9 . 9 6 $ 9 . 9 6 R E I $ 9 . 9 6 $ 9 . 9 6 R E I $ 9 . 6 6 $ 9 . 6 6 R E I $ 9 . 5 4 $ 9 . 5 4 R E I $ 3 4 4 . 7 2 $ 7 0 . 0 0 R E I $ 3 3 5 . 6 3 $ 7 0 . 0 0 I N D $ 5 . 5 1 $ 5 . 5 1 R E I $ 1 , 3 7 9 . 6 2 $ 4 3 4 . 2 8 R E I $ 1 , 3 1 9 . 8 1 $ 3 9 9 . 2 0 R E I $ 1 , 3 3 9 . 8 1 $ 3 9 9 . 2 0 R E I $ 1 , 3 5 5 . 5 9 $ 4 0 4 . 1 6 R E I $ 1 , 4 2 1 . 5 2 $ 4 2 4 . 8 8 - - . . , 1 . • - - - . . . . . , , : r . · - N a m e A B O N Z A , L U I S F E R N A N D O B Y R D , R O Y H J R B Y R D , R O Y H J R B Y R D , R O Y H J R B Y R D , R O Y H J R M O R G A N , K A T H R Y N M O R G A N , K A T H R Y N M O R G A N , K A T H R Y N M O R G A N , K A T H R Y N M O R G A N , K A T H R Y N S M I T H , E D D I E D E A N S M I T H , E D D I E D E A N N O R T O N , H O W A R D E Z U P A N C I C , B A R B A R A F Z U P A N C I C , A N T O N Z U P A N C I C , A N T O N Z U P A N C I C , A N T O N Z U P A N C I C , A N T O N A g e n d a I t e m l . J - C ' · - - , . - . - . . . . . _ 4 · , . . 110716a HC BOC Page 19 A J J AL'HM~NT 2 NORTH CAROLINA HARNETT COUNTY RESOLUTION THAT, WHEREAS, James F Gunter, began his Harnett County Law Enforcement career on August 18th 2000; and WHEREAS, after sixteen years of distinguished service to Harnett County, James F Gunter will retire; and WHEREAS, according to North Carolina General Statute 14 -402 and 14 -409.1, proper permits have been obtained (as attached) in order to receive the side arm. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that James F Gunter be awarded the following service side arm for one dollar ($1. 00). Glock Model 22 Serial Number CPT621. Duly adopted this day of Dc±ober I 20 14 • HARNETT COUNTY BOARD OF COMMISSIONERS ~ES~~~ ~Clerk tt) the Board 110716a HC BOC Page 20 ATTACHMENT 3 STATE OF NORTH CAROLINA COUNTY OF HARNETT RESOLUTION AUTHORIZING DISPOSITION OF PERSONAL PROPERTY WHERAS, County of Harnett (the "County'') owns the following motor vehicles, utilized by the Harnett County Sheriffs Office in connection with its public safety function : YEAR MAKE VIN 2009 Dodge 2B3KA43V79H608869 2009 Dodge 2B3KA43V49H608862 2009 Dodge 2B3KA43V89H608864 2009 Dodge 2B3KA43V19H608866 2009 Dodge 2B3KA43V29H608861 2009 Dodge 2B3KA43V79H608872 WHEREAS, such vehicles are now obsolete and surplus to the needs of the County; WHEREAS, said vehicles have little of any, value on the open and public market; WHEREAS, Central Carolina Community College("CCCC"), located in Lee County, could utilize such vehicles for training purposes at its Emergency Services Training Center, said Center is often used by various local governments jurisdictions within Harnett County for training purposes. WHEREAS, the transfer of such vehicles to CCCC would provide for and promote the safety and welfare of the citizens of Harnett County by affording County law enforcement personnel and other local government jurisdiction law enforcement personnel equipment to be used for training purposes. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS, that the Harnett County Sheriff shall be and is hereby authorized and directed to take any such actions as might be necessary and advisable to transfer the above-referenced vehicles to Central Carolina Community College, without consideration, pursuant to the provisions of North Carolina General Statute 153-176. ~ Duly adopted this the _J__ day of Dci o be c 2016. County of Harnett ATTEST : 110716a HC BOC Page 21 .. . . . . -- ... - -- - - - · · - - - ... . - BI D TA B U L A T I O N OW N E R : Ha r n e t t Co u n t y , No r t h Ca r ol i n a PR O J E C T : Du p r e e Fa r m s Wa t e r Ma i n Ex t e n s i o n L OC A T I ON : Ha m e t t Co u n t y Pu b l i c U t il i t i e s , 70 0 Mc K i nn e y Pk w y , Li l l i n g t o n , NC 27 5 4 6 BI D OP E N I N G DA T E : Se p t e m b e r 22 , 20 1 6 Li n e De s c r i p t i o n Ge n e r a l 1 Mo b i l i z a t i o n (L i m i t e d to 1. 5 % To t a l Bi d ) 2 Cl e a ri n g an d Gr u b b i n g (31 10 00 ) 3 Si l t Fe n c e (3 1 32 11 ) 4 S il t Fe n c e Ou t l e t ( 3 1 32 1 1) 5 Wa t t l e (3 1 32 1 1 ) 6 Ro l l e d Er o s i o n Co n t r o l Pr o d u c t (3 1 32 11 ) 7 Ma i n t e n a n c e of Er o s i on Co n t ro l De v i c e s (3 1 32 1 1 ) Wa t e r 8 6 ' Wa t e r Ma i n (S D R - 2 1 PV C ) (3 3 11 00 ) 9 6 ' Ga t e Va l v e (3 3 11 00 ) 10 12 ' St e e l ca s i n g Bo r e & Ja c k (3 3 11 00 ) 11 6 ' Ca r r i e r P i pe (D I P ) w l Fi e l d Lo k Ga s k e t s (3 3 11 00 ) Te s t i n g , C l ea n up an d Se e d i n g fo r 6 ' Wa t e r Li n e {U n i t Pr i c e 12 sh al l no t be le s s th a n 15 % of t h e un i t pr i c e !o r th e PV C wa t e r ma i n ) (3 3 11 00 ) 13 6 ' Ta p p i n g Va l v e an d Sl e e v e (3 3 11 00 ) 14 2' Bl o w Of f As s e m b l y (3 3 11 00 ) 15 2" W at e r Me t e r As s e m b l y (3 1 1 1 00 ) 16 T ra f f i c Co n t r o l (3 3 11 00 ) 17 Dr y Bo r e of Dr i v e w a y s (3 3 1 1 00 ) 18 Re p a ir ol Un p a v e d Dr i ve w a y s a nd Ro a d s t9 S t ab i l i ty St o n e (3 1 23 00 ) TO T A L BA S E BI D PR I C E By : 1J : J . f ! f f : : ! · i l i r De w b e r r y E ng in e e r s In c . 26 1 O Wy c l i f f Ro a d , S ui t e 41 0 Ra le ig h , N C 27 6 0 7 NC BE L S ij F -09 2 9 Pa y Un i t JO B JO B LF EA EA LF J OB LF EA LF LF LF EA EA EA J OB EA SY L F He r r i n g - R i v e n b a r k , In c . U t il i t i e s Pl u s Sa n d h i l l s Co n t r a c t i n g Sanford Contractors. Inc . Ki n s t o n , NC Li n d e n , NC Sa nf o r d , NC Sanford , NC Qu a n t i t y Un i t Pr i c e To t a l Un i t Pr i c e To t a l Un i t Pr i c e To t a l Uni t Pri ce T o tal 1 $1 ,25 0 . 0 0 $1 , 2 5 0 . 0 0 $1 , 5 0 0 . 0 0 $1 ,5 00 .00 $1 ,20 0 . 0 0 $1 ,200 .00 $2,250 .00 $2,250.00 1 1 ,50 0 . 0 0 1 ,5 00 .00 1 ,00 0 . 0 0 1 ,00 0 . 0 0 1, 8 0 0 . 0 0 1,800 .00 4,540 .00 4,540 .00 3, 1 0 0 3. 0 0 9, 3 0 0 .00 3. 9 5 12 ,24 5 .00 4. 0 0 12 , 4 0 0 . 0 0 3.67 11,377.00 13 25 0 . 0 0 3, 2 5 0 .0 0 25 4 . B 2 3, 3 1 2 .66 54 .00 702 .00 330.00 4 ,290 .00 5 B0 . 0 0 40 0 . 0 0 81 . 5 3 40 7 . 6 5 12 6 . 0 0 630.00 300 .00 1,500.00 20 10 . 0 0 20 0 . 0 0 8 .40 16 8 .00 7. 0 0 140.00 25 .00 500.00 1 1 ,50 0 . 0 0 1 ,50 0 . 0 0 1 ,00 0 . 0 0 1 ,00 0 .00 60 0 .00 600 .00 5,370.00 5,370.00 3 ,06 0 $1 2 .50 $3 8 ,25 0 .00 $1 7 .62 $5 3 ,91 7 .20 $2 0 .00 $6 1 ,200.00 $29.28 $89 ,596.80 1 1 ,02 5 .00 1, 0 2 5 . 0 0 1 , 0 7 9 . 6 4 1 , 0 7 9 . 6 4 1, 3 3 2 . 0 0 1,332.00 1,315 .00 1 ,3 15 .00 35 18 5 .00 6 ,47 5 . 0 0 17 2 .02 6 ,02 0 .70 29 6 .00 10,360 .00 304 .00 10 ,640 .0 0 40 33 . 5 0 1 ,34 0 . 0 0 70 . 0 0 2, 8 0 0 . 0 0 27 .00 1 ,080 .00 53 .0 0 2 ,120 .00 3, 1 0 0 2. 0 0 6, 2 0 0 . 0 0 4. 1 5 12 ,86 5 . 0 0 4. 0 0 12 ,400.00 4 .B1 14 ,9 11 .00 1 3, 2 2 5 .00 3. 2 2 5 . 0 0 2 ,71 3 . 6 8 2, 7 1 3 .68 4, 1 6 1 . 0 0 4,161 .00 4 ,655 .00 4 ,65 5 .00 1 2 ,38 5 .00 2, 3 8 5 .00 1, 3 9 3 . 0 0 1 ,39 3 . 0 0 1, 5 2 6 . 0 0 1,526.00 3 ,360 .0 0 3,360 .00 1 3, 4 7 5 . 0 0 3 ,47 5 .0 0 3 ,6 6 3 . 3 8 3 ,66 3 .38 3, 4 3 0 . 0 0 3 ,430.00 3,975 .00 3 ,975.00 1 50 0 .00 50 0 .0 0 2, 0 0 0 . 0 0 2 ,00 0 .00 6 ,72 0 .00 6,720 .00 3,300 .00 3,300.00 2 60 0 . 0 0 1 ,20 0 . 0 0 75 0 .00 1 ,5 0 0 . 0 0 1, 3 5 0 . 0 0 2,700.00 1 ,035.00 2,070 .00 85 35 .00 2, 9 7 5 . 0 0 13 .30 1 ,1 30 .50 17 .00 1 ,445 .00 31 .00 2,635 .0 0 10 0 15 .0 0 1 ,50 0 . 0 0 5. 0 0 50 0 . 0 0 9. 0 0 900.00 9 .00 900.00 $8 5 , 9 5 0 . 0 0 $1 0 9 ,21 6 . 4 1 • $1 2 4 , 7 2 6 . 0 0 $169 ,304 .80 'Corrected \ \ \ I I I I If r; e by ce r t i fy th e ab o v e Bi d Ta b u l a t i o n to be an ac c u r a t e ta b u l a t i o n of the Bids re ceived. ~, 1 \ ~ .~ ~ ~ 6 11 / ~ ~ ° Q ~ : : : 03 4 9 9 1 : : - - .. . - . ~ . ... . ,: : : ; . ~~ · ' \ ' , L ~ • . . . ~' ? 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I 1\ \ \ \ \ 'f , 21 , , ,. 110716a HC BOC Page 22 A I J ALHlVIENJ !, EXTRACT FROM MINuTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina (the "Board') was held at the County Commissioners' Meeting Room, Harnett County Administration Building, 102 East Front Street, Lillington, North Carolina, at 9:00 a.m. on October 3, 2016 (the "Meeting''), after proper notice, and was called to order by Chairman Jim Burgin, and upon the roll being called , the following members of the Board answered present: Jim Burgin, Chainnan Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner The following members of the Board were absent: N/ A Also present: Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk * * * The Chairman of the Board of Commissioners (the "Board') for the County of Harnett, North Carolina (the "County") stated that the Board has been requested by the Erwin Fire and Rescue Squad, Inc. ("EFRS') to approve an installment financing agreement between BB&T Bank and EFRS (the "Agreement'). EFRS will use the proceeds of the Agreement to refinance annual debt and, if applicable, to pay certain expenses incurred in connection with the delivery of the Agreement. The Chairman then stated that a notice of public hearing by the Board regarding the refinancing of annual debt and the execution and delivery of the Agreement had been published on September 22, 2016 in The Daily Record. Chairman Burgin declared the public hearing on the Equipment and the execution and delivery of the Agreement to be open. At approximately 7:10 p.m., the Chairman announced that the Board would hear anyone who wished to be heard on the advisability of the refinancing of annual debt and the proposed execution and delivery of the Agreement, and that a representative of EFRS was available and prepared to discuss the details concerning such matters. The names and addresses of the persons who were present, summaries of their oral comments and copies of their written comments are set forth as an appendix hereto. After the Board had heard all persons who requested to be heard, the Chairman declared the public hearing closed. Commissioner Elmore_then introduced the following resolution, the title of which was read and copies of which had been previously distributed to each Commissioner: RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT FINANCING AGREEMENT BY ERWIN FIRE AND RESCUE SQUAD, INC. AND THE TAX-EXEMPT LOAN RELATED THERETO PP AB 2826527v I 110716a HC BOC Page 23 WHEREAS, Erwin Fire and Rescue Squad, Inc. (the "EFRS'') and the County of Hamett, North Carolina (the "County") have heretofore entered into an agreement on July l, 2015 whereby EFRS has agreed to provide the County fire protection services; and WHEREAS , EFRS wishes to refinance annual debt and, if applicable, to pay certain expenses incurred in connection with the delivery of the Agreement (as defined below); and WHEREAS, EFRS and BB&T Bank intend to enter into an installment financing agreement (the "A greement') whereby BB&T Bank will advance to EFRS funds for the refinancing of annual debt and, if applicable, such related costs; and WHEREAS, the interest component of the repayment obligations under the Agreement are intended to be excludable from the gross income of the recipients thereof; and WHEREAS, pursuant to the Internal Revenue Code of 1986 , as amended (the "Code"), the execution and delivery of the Agreement must be approved, after a public hearing required by Sections I50(e)(3) and 147(f) of the Code, by the governmental unit having jurisdiction over the area in which the EFRS is located; and WHEREAS, the Agreement does not constitute a debt of the State of North Carolina or any political subdivision or any agency thereof, including the County, or a pledge of the faith and credit of the State of North Carolina or any political subdivision or any such agency, including the County, but is payable solely from the revenues and other funds provided for by EFRS in the Agreement; and WHEREAS, because no revenues or taxes of the County are legally pledged to the repayment obligations under the Agreement, the staff of the County has made no financial analysis of the Agreement or the refinancing of annual debt to be financed thereby; and WHEREAS, the Board of Commissioners of the County (the "Board''), pursuant to public notice duly given, has held a public hearing on the advisability of the delivery of the Agreement to refinance annual debt and has considered the comments of all persons who requested to be heard; and WHEREAS, the Board desires to approve the delivery of the Agreement for the purpose of refinanc ing of annual debt; NOW THEREFORE, BE IT RESOLVED by the Board as follows: 1. The Board has held the public hearing and taken the actions set forth herein in order to satisfy Sections 150(e)(3) and 147(f) of the Code. 2. The delivery of the Agreement in an aggregate principal amount not exceeding $1 ,266,510 to refinance annual debt and, if applicable, certain related costs is hereby approved. 3. The Clerk to the Board is hereby authorized and directed to provide a certified copy of this resolution to EFRS and BB&T Bank. 4. THE AGREEMENT DOES NOT CONSTITUTE A DEBT OF THE STATE OF NORTH CAROLINA OR ANY POLITICAL SUBDIVISION OR ANY AGENCY THEREOF, IN CLUDING THE COUNTY, OR A PLEDGE OF TI-IE FAJTH AND CREDIT OF THE STA TE OF NORTH CAROLINA OR ANY POLITICAL SUBDJV1SION OR ANY SUCH AGENCY, INCLUDING THE COUNTY. 5. This resolution is effective on its adoption. 2 PPAB 2826527vl 110716a HC BOC Page 24 STATE OF NORTH CAROLINA COUN TY OF HARNETT ) ) ) ss: I, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Hamett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution entitled, "RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT FINANCING AGREEMENT BY ERWIN FIRE AND RESCUE SQUAD, INC. AND THE TAX-EXEMPT LOAN RELATED THERETO" adopted by the Board of Commissioners of the County of Hamett, North Carolina, in regular session convened on the 3rd day of October, 2016. WITNESS my hand and the corporate seal of the County of Hamett, North Carolina, this the 3rd day of October, 2016. (SEAL) PPAB 2826527v l 110716a HC BOC Page 25 RESOLUTION REQUEST DOCUMENATION Resolution Approving the Refinancing by Erwin Fire and Rescue Squad Inc. Of up to $1,266,510 for the refinancing of annual debt WHEREAS: Erwin Fire Department and Rescue Squad Inc. has determined to refinance an amount of up to $1,266,510 for the consolation of annual debt. The United States Internal Revenue Code requires that for such financing to be carried out on a tax-exempt basis, This Board must first approve the financing. The Fire Department has held a public hearing on the refinancing after published notice, as required by the code. The Fire Department has reported the proceedings of such hearing to this Board. BE IT THEREFORE RESOLVED by the Board of Commissioners, as follows: The County approves the Fire Department's entering into the refinancing, as required under the Code for the refinancing to be carried out on a tax-exempt basis. The Fire Department's conduct of the required public hearing is approved. ****************************** I hereby certify that the foregoing resolution was duly adopted at a meeting of the Harnett County Board of Commissioners duly called and held on October 3, 2016, and that a quorum was present and acting throughout such meeting. Such resolution remains in full effect as of today. Dated this 3rd day of October , 2016 Board o ommissioners Harnett County, NC 110716a HC BOC Page 26 Agenda Item _l/___._-A_. ... __ _ BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110-7600-441.58-01 110-7600-441.60-33 REVENUE CODE NUMBER 110-0000-331 . 76-18 EXPLANATION: AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Training --$ 393.00 Materials & Supplies $ 394.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Summer Food Service $ 787 .00 -· Budget Amendment to budget funds received from the state for the Summer Food Service Program. APPROVALS : ~\" 9L~~'~ DepartmentHead(ate) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted th is Margaret Regina Wheeler, Clerk to the Board day of ,2016 Jim Burgin, Chairman Harnett County Board of Commissioners l3l b 110716a HC BOC Page 27 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To amend the General Fund, Cooperative Extension Adolescent Parenting Program, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7319-465.11-00 Salaries & Wages 3564 110-7319-465 .21-00 Group Insurance 655 110-7319-465 .21-05 Employee Clinic 15 110-7319-465.21-07 Dental 30 110-7319-465.22-00 FICA 273 110-7319-465.23-00 Regular retirement 262 110-7319-465.23-01 Supplemental Retirement 72 110-7319-465.25-10 Unemployment 18 110-7319-465.26-08 Worker's Compensation 82 110-7319-465.58-14 Travel 3422 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331-73-19 Revenue -Adolescent Parenting Program 1549 EXPLANATION: To decrease revenue and operating budget for Adolescent Parenting Program due to new contract and making adjustment to offset difference in county and contract year. County year ends in June and contract year ends in Ma . A~· ~~ /v/?/b De rtment Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 110716a HC BOC Page 28 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the General Fund , Emergency Medical Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 192-5400-420-7 4-7 4 Capital Outlay/ Equipment -EMS $160,550 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 192-0000-356-30-00 Reimbursements/ Insurance Claim $160,550 EXPLANATION : To budget the transfer of funds from Reimbursements / Insurance Claim to Capital Outlay/ Equipment -EMS to replace ambulance 3058, which was a total loss due to fire on 10/16/16. APPROVALS : Section 2. Copies of this budget amendment shall be furni shed to the Clerk to the Board, and to the Budget Officer and the Finance Offi cer for their direction. Adopted this ___ day of ____ , 2016. Margaret Regina Wh eel er Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners 110716a HC BOC Page 29 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the followin g amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2017 Sec tion 1. To amend the Veteran's Park Fund . the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTI ON OF CODE INCREASE DECREASE 237 -7800-4 41.7 4-7 4 Caoital Outlav $50.000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 237-0000-334 .78-02 Veterans Park $50,000 EXPLANATION : To budget the award of grant funds from the NC Office o f Budget & Management. These funds will be used lo construct a storage building at the Veteran's Park. APPROVALS : Dept Head (dote) Section 2. Copies of this budget amendment shall be u rnished to the Clerk to the Boord, and to the Budget Officer and the Adopted ___________________ _ Margare t Reg i na Wh eeler, Clerk to the Board Jim Burgin , Cha i rman Harnett County Board of Commissioners 110716a HC BOC Page 30 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7552-441.3 3-45 Contracted Services $ 1,000.00 .. REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-353. 75-52 Elderly Nutrution Donations $ 1,000 .00 ---.. EXPLANATION : Budget Amendment to budget donated funds in order to purchase more meals for the elderly. APPROVALS: ~\~ o~, • .&.,-.Jc,)? //-/-µ O Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and the Finance Officer for their direction. Adopted th is Margaret Regina Wheeler, Clerk to the Board day of ,2016 Jim Burgin, Chairman Harnett County Board of Commissioners 141 ~ 110716a HC BOC Page 31 BUDG ET OR DINA NC E AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. t hat the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2017 Section 1. To a mend the General Funds, JCPC Prog rams, the approp riation s are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5899-420-32-82 Return of Unsoent Grant Funds $675 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREA SE 1 I 0-0000-399-00-00 Fund Balance An nroorioted $6 75 EXPLANATION : To budget the return of unspent grant funds for JCPC Admin ($274. l l) and Psychological Services ($400.00) for FY 2015-2016. A PPROVAL S: Dept Head (date) ,nonce Offi er dote); 1 aunty M ager (date) 1 1 / 2-rto Section 2. Copies of this budget amendmen t shall be furnished to th C lerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted ___________________ _ Margaret Regina Wheeler. Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners 110716a HC BOC Page 32 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To amend the Capital Reserve -Sheriff, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 190-5100-420-74-74 Capital Outlay 145,678 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 190-0000-389.54-39 lnterfund Transfer -Special Revenue $145,678 EXPLANATION: To budget the transfer of funds for the purchase of one undercover vehicle and four law enforcement vehicles . APPROVALS : l!-t>3 -!t D:\ O\~~l,:t\l'\ \\/, /1 tp Department Head (date) Section 2. Copies of this budget amendment shall be furnishe to the Clerk to the Board , and to the Budget Officer and the Finance Officer for their direction . Adopted this day of , 2016. Margaret Regina Wheeler, Interim Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners 110716a HC BOC Page 33 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the Asset Forfeiture Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 251-5100-420.90-05 lnterfund Transfer-Capital Reserve $145,678 251-5100-420.90-10 lnterfund Transfer-General Fund $145,678 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move funds to properly identify use . APPROVAi ' . \ \ Okl~ ~~ 'J)Jh Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2016. Margaret Regina Wheeler, Interim Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners 110716a HC BOC Page 34 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5100-420-58-01 Training $5,000 110-5100-420-60-29 Weapons $5,500 110-5100-420-60-33 Materials and Supplies $6,000 110-5100-420-60-36 Uniforms $20,000 110-5100-420-60-65 Auto Supplies $8,000 110-5100-420-32-27 Drug Program $10,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-389.54.39 lnterfund Transfer-Special Revenue ~ 54 ,500 EXPLANATION: To budget the transfer funds to into the Sheriff's Expenditures lines for the purchase of items for the four new deputy positions approved by the Board of Commissioners to be effective 01/01/17. APPROVALS : 1/-"3 -lt ffi(ho,\\o.,.~ \\l I 11o Department Head (date) icer (date) ;, /, / i ~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2016. Margaret Regina Wheeler, Interim Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners 110716a HC BOC Page 35 Bo a r d Re p o r t Da t e : 1 1 / 0 7 / 20 1 6 To : Ha r n e t t Co u n ty Bo a r d o f Co m m i s si o n e r s Re : Co n s i d e r a t i o n o f Re f u n d fo r Ta x e s , In t e r e s t a nd Pe n a l i t i e s fo r al l Mu n c i p a l i t i e s Ad j u s t m e n t Re a s o n Ad j u s t m e n t Ad j u s t m e n t S . Ke i t h Fa u l k n e r Ta x Ad m i n is t r a t o r Bi l l Nu m b e r 00 0 0 0 4 0 8 6 3 - 2 0 1 4 - 2 0 1 4 -00 0 0 -00 00 0 1 0 9 8 7 4 6 - 2 0 1 6 - 20 1 6 - 0 0 0 0 - 0 0 T yp e RE I IN D Re c e i v e d Am o u n t $7 7 9 . 5 2 $9 8 .32 Ap pr o ve d _ _ _ _ _ _ _ _ _ _ _ Re f u n d Am o u n t $3 49 .25 $7 .3 6 Na m e PA R K E R , DE A N CL I FT O N T HO M A S , DO N A L D M IL T O N Ag e n d a Item !,,/ • C 110716a HC BOC Page 36 Board Meeting Agenda Item Agenda Item __ Ll___,,,__•_..,.D~-- MEETING DATE: November 7, 2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Appointment and contract approval of Dr. Erin Wirths as the new EMS Medical Director REQUESTED BY : Jimmy Riddle, Emergency Services Director REQUEST: Hamett County Emergency Services request permission from the Board of Commissioners for the appointment and contract approval of Dr. Erin Wirths as the new EMS Medical Director effective December 1, 2016. The current EMS Medical Director, Dr. Gregory Christiansen is resigning effective November 30, 2016. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\User s\bstanc il \AppData\Local \Te mp\ag end a fonn 2016 EMS Medica l Di rector Contract , Dr. Erin Wirths e ff 12-1 - 16_ 4668888 (3)\agend afonn 201 6 EMS Medi cal Director Con tract , Dr. Erin Wirth.doc Page 1 o f 2 110716a HC BOC Page 37 NORTH CAROLINA HARNETT COUNTY CONTRACT FOR HARNETT COUNTY EMERGENCY MEDICAL SERVICES MEDICAL DIRECTOR THIS CONTRACT is made and entered into this 1st day of December 2016, by and between COUNTY OF HARNETT, a body politic, organized and existing under the laws of the State of North Carolina (hereinafter referred to as "County") and ERIN WIRTHS, D.O., a physician duly licensed to practice medicine by the State of North Carolina, (hereinafter referred to as "Physician"). WITNESSETH: WHEREAS, through its Department of Emergency Medical Services, County operates an emergency medical services system (hereinafter referred to as "County EMS System") for the benefit and general welfare of its citizens; and WHEREAS, the provision of these emergency medical services is regulated by the State of North Caro lina through the regulations promulgated by the North Carolina Department of Health and Human Services, Divi sion of Health Service Regulation, and set out in Subchapter P of Chapter 13 of Title JOA of the North Carolina Administrative Code; and WHEREAS , I OA NCAC I 3P.040 I require s that the County appoint, either directly or by documented delegation, a Medical Director to provide medical oversight to the County EMS System; and WHEREAS , County desires to appoint Ph ys ician to the role of Medical Director for the County EMS System; and WHEREAS, Physician is duly licensed to practice medicine by the State of North Carolina and is qualified and willing to assume the role of Medical Director for the County EMS System, more fully set forth in this Contract; NOW THEREFORE, the parties have mutually agreed to the term s and conditions of thi s Contract as follows: Section 1. APPOINTMENT AND TERM Execution of this Contract shall formalize the appointment of Phys ician as Assistant Medical Director for County's EMS System , and the acceptance of those duties b y Physician for a term that s hall commence on December l , 2016. This appointment and Contract shall continue until terminated by either parties giving 90 days w ritten notic e of termination to the other, subject t o such modifications a s the parties may agree to in writing at any time . In the event of such termination, any payment due shall be prorated to the date of tennination . If either party defaults in its obligations and fails to cure such default within l O days ofrece ipt of notice of s uch default, the non-defaulting party may immediately tenninate thi s Contract. Page 1 of 5 110716a HC BOC Page 38 Section 2. GOVERNING LAW 2.1. This Contract is made and shall be construed in accordance with the laws of the State of North Carolina, and the jurisdiction of any legal proceedings related thereto shall lie in Harnett County Superior Court. 2.2. This Contract is specifically authorized and executed as a continuing contract in accordance with the provisions of§ 153A-J 3 of the North Carolina General Statutes. 2.3. Physician shall perfonn all duties and services under this Contract in full compliance with any applicable federal, state, and local laws, rules , and regulations. Both parties to this Contract shall adhere to local, state, and federal legal requirements, including those regarding claim submission for third party payers, and those regarding the confidentiality of protected health information. The parties to this Contract may enter into other contracts or agreements stipulating the specific arrangements for achieving this compliance, including a Business Associate Agreement. Section 3. DUTIES AND RESPONSIBILITIES OF PHYSICIAN In his capacity as Medical Director for the County EMS System , Physician shall do , provide, and perform as follows: 3.1. Maintain the qualifications and complete and maintain the initial and continuing medical education requirements for a Medical Director of an EMS system as established by the North Carolina College of Emergency Physicians. 3.2. Pursuant to l OA NCAC l 3P.0403(a) and other OEMS rules , regulations, policies, guidelines, etc. be re sponsible for the following: 3.2.1 . Ensuring that medical control is available 24 hours a day, including being available by telephone 24 hours a day; 3.2.2. Establishing, approving, and annually updating treatment protocols in conjunction with the Director of the County's Department of Emergency Medical Services (hereinafter referred to as "Director"); 3.2.3. Providing medical supervision of the selection, initial education, system orientation , continuing education , and performance of all EMS personnel; 3.2.4. Providing medical supervision of the scope of practice performance evaluation for all EMS personnel in the County EMS System based on treatment protocols for said System; 3.2.5. Providing medical review of the care provided to patients in traditional and non-traditional practice settings; 3.2.6. Providing guidance regarding decisions about equipment, medical supplies, and medications that will be carried on ambulances, EMS non-transporting vehicles, and non-traditional practice settings within the scope of practice of Emergency Medical Technician -lntennediates (hereinafter referred to as "EMT-I's") or Emergency Medical Technician -Paramedics (hereinafter referred to as "EMT-P's"); 3.2.7. Ensuring the care provided in all County EMS System settings is up to date with accepted medical practice and procedures; Page 2 ot~ 110716a HC BOC Page 39 3.2.8. Overseeing Emergency Medical Dispatcher (hereinafter referred to as "EMD") programs and the establishment, approval, and annual updating of an emergency medical dispatch priority reference system; 3.2.9. Reviewing data about the County EMS System and trends through interpretation of said data; 3.2 .10. Providing medical direction for the County EMS System, including Medical and First Responders, Basic Life Support, Advanced Life Support, special events coverage, as well as providing direction to any agency providing emergency services in the County; 3.2.11. Providing medical oversight , gu idance, and leadership for medical issues and responses for fire and law enforcement partners in the County; 3.2.12. Providing medical treatment supervis ion of personnel by randomly responding to emergency call s and observing the approach, demeanor, relationships, and medical treatment provided to patients and others by all responding personnel, including Medical and First Respond ers, fire, Jaw enforcement, rescue, County EMS System personnel; 3.2.13. Relating to all patients and staff of the County in a professional manner; and 3.2.14. Other duties as may be reque sted and necessary in assuring a quality County EMS System. 3 .3. Pursuant to I OA NCAC l 3P.0403(b), any tasks identified in Paragraph 3.2 of this Contract may be completed, through written delegation, by assisting physicians, physician assistants, nurse practitioners, registered nurses , EMD's, or EMT-P 's. 3.4. Pursuant to I OA NCAC 13P.0403(c), Physician may suspend temporarily, pending due process review , any EMS personnel from futther participation in the County EMS System when it is determined that the activities or medical care r end ered by such personnel may be detrimental to the care of a patient, constitute unprofessional behavior, or result in non-compliance with credentialing r equirements. 3.5. Physician will sched ule and maintain regular office hours, or otherwise make himself available at regularly designated times, for consultation with appropriate staff from the County's Department of Emergency Medical Services, with the day and ti me of such meetings to be at the discretion of Physician to accommodate his schedule. 3.6. Physician (or hi s designee) w ill participate in the quarterly Hamett County EMS System Peer Review meetings. 3 .7. Physician shall maintain a ll necessary professional registrations a nd licensures, and shall provide evidence of such to Cou nty upon request; Section 4. FEE FOR PHYSICIAN'S SERVICES For Physician's services under this Contract, County shall pay Physician the sum of $1,000.00 per month and the sum of$ I 00 .00 per hour for each hour spent in undertaking the duties and responsibilities herein outlined. Such sums s hall be paid to Physician on or before the I 0th day of each month. The parties acknowledge and agree that the compensation set forth in this Contract is reasonable and represents the fair market va lue of the services to be provided. Further, the parties acknowledge and agree that they negotiated this Contract at arm's Page 3 ot$~ 110716a HC BOC Page 40 length, and did not take into account the volume or value of referrals or other business that may be generated between the parties. Section 5. COMMUNICATIONS BETWEEN THE PARTIES Physician shall confer with the Director regarding all matters arising out of or concerning this Contract. Physician shall receive any instructions from the Director and Physician shall communicate any complaints about any matters arising out of this Contract directly to the Director. Section 6. INDEPENDENT CONTRACTOR Physician's legal relationship with County shall at all times be that of an independent contractor. In performing services under this Contract, Physician shall exercise his sole discretion and independent, professional judgement. Nothing in this Contract shall be construed to create the relationship of principal and agent, or employer and employee, between County and Physician. Section 7. INSURANCE County shall provide and maintain its own medical malpractice and general liability insurance coverage in such amounts as County deems adequate to satisfy any claims against Physician which may rise out of her performance under this Contract. Said insurance coverage shall be stated in a Certificate of Insurance or other written evidence of insurance submitted to Physician by County at the commencement of this Contract and otherwise upon request. County shall maintain general liability with/and/or errors and omissions coverage for those acts or omissions of Physician in her capacity as Medical Director that are not instances of medical malpractice. County shall not hold Physician harmless nor indemnify Physician for any claims arising out of Physician's perfonnance under this Contract, except to the extent that such claims are covered by any policy of liability insurance maintained by County. Section 8. NOTICES Any notice of intent to terminate this Contract, or of a request to modify or clarify this Contract shall be made in writing and mailed by certified mail, return receipt requested, to the other party at its address as set out below, or as may be provided to the other party at any time hereafter. County Harnett County EMS Division Post Office Box 3 70 Lillington, North Carolina 27546 Physician Erin Wirths, D.O. 3 704 Linton Court Fayetteville, NC 28306 Section 9. CONFIDENTIAL INFORMATION Physician acknowledges and agrees that any infonnation received by him which concerns the personal, financial , or other affairs of patients served by the County EMS System shall be treated by Physician in full Page4 of~ 110716a HC BOC Page 41 confidence and shall not be revealed to any other persons, firms, or organizations, except in accordance with accepted medical practice and state and federal law regarding the confidentiality of such information. Section 10. NON-APPROPRIATION No provision of this Contract shall be construed or interpreted as creating delegation of governmental powers, or as a donation by a lending of the credit of County within the meaning of the Constitution of the State of North Carolina. This Contract shall not directly, indirectly, or contingently obligate County to make any payments beyond those appropriated in the sole discretion of County for any fiscal year in which this Contract shall be in effect. No deficiency judgment may be rendered against County in any action for breach of a contractual obligation under this Contract, and the taxing power of County may not be pledged directly, indirectly, or contingently to secure any monies due under this Contract. Section 11. ENTIRE AGREEMENT This Contract constitutes the entire agreement between the pa1ties, and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized officials of both parties. IN TESTIMONY WHEREOF County and Physician each caused this Contract to be executed in duplicate originals, one of which is retained by each of the parties. HARNETT COUNTY Jim Burgin, Chairman Harnett County Board of Commissioners Attest Margaret Regina Wheeler, Clerk to the Harnett County Board of Commissioners Erin Wirths, D.O. This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act Page 5 of 5 I ~-, f ~ - 110716a HC BOC Page 42 Board Meeting Agenda Item Agenda Item __ L/.__---==E.=--- MEETING DATE: November 7, 2016 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Adoption of Policy of Non-Discrimination and CD BG/HUD Recipient Section 504 Compliance Officer/Grievance Procedures for Commerce Fellows Capacity Building Project-Grant # 04-D-2708 REQUESTED BY: Barry A. Blevins REQUEST: General Services Director, Community Development requests the Board of Commissioners consider and adopt Section 504 Grievance Procedures and designate the County Manager as the Section 504 Compliance Offiyer. U .S. Department of Housing and Urban Development (HUD) Section 504 provides that no qualified individual with a disability should, only by reason of his or her disability, be excluded from participation in , be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. C:\Users\Apeele\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\HN56VVRQ\Agenda - Section 504 Adoption .doc Page I of2 110716a HC BOC Page 44 Attachment 2 County of Harnett 102 E. Front Street PO Box 940 Lillington, NC 27546 SECTION 504 COMPLIANCE OFFICER/GRIEVANCE PROCEDURE FY 17 COMMUNITY DEVELOPMENT PROGRAM The Board of Commissioners of Harnett County, North Carolina, hereby designates Barry A. Blevins, to serve as Section 504 Compliance Officer throughout the implementation of the Capacity Building Community Development Program . Citizens with Section 504 grievances may do so at any point in the program. The County of Harnett will respond in writing to written citizen grievances. Citizen grievances should be mailed to : Barry A. Blevins , Director, General Services , County of Harnett, 200 Alexander Drive , PO Box 940, Lillington, NC 27546, phone : (910) 893-7536 . The County of Harnett will respond to all written citizen grievances within ten (10) calendar days of receipt of the comments . Should any individual, family, or entity have a grievance concerning any action prohibited under Section 504 , a meeting with the compliance officer to discuss the grievance will be scheduled . The meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the grievance, a reply will be made , in writing, within five (5) calendar days. If the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance , 4313 Mail Service Center, Raleigh, North Carolina 27699-4313 , Phone : (919) 571-4900 , TDD : (800) 735-2962. DOC will respond only to written comments within ten (10) calendar days of the receipt of the comments. 110716a HC BOC Page 45 COUNTY OF HARNETT POLICY OF NONDISCRIMATION ON THE BASIS OF HANDICAPPED STATUS The County of Hamett does not discriminate based on disability in the admission or access to, or treatment or employment in, its programs or activities. COMPLIANCE OFFICER Barry A. Blevins County of Hamett Director, General Services bblevins@hamett.org PO Box 940 Lillington, NC 27546 Phone:910-893-7536 TDD: 800-735-2962 Mr. Blevins is designated to coordinate compliance with the nondiscrimination requirements of the United States Department of Housing and Urban Development, Section 504. 110716a HC BOC Page 46 SECTION 504 SELF -EVALUATION SURVEY CDBG/HUD RECIPIENT INFORMATION CDBG/HUD RECIPIENT NAME : COUNTY OF HARNETT CDBG/HUD RECIPIENT ADDRESS: P .O. BOX 940 LILLINGTON, NC 27546 NAME OF HR STAFF PERSON RESPONSIBLE FOR SELF-EVALUATION SURVEY: EMAI L: --------------------------- PHONE NUMBER:910-893-756 7 DATE SELF-EVALUATION WAS COMPLETED :..:...10:::..:../=-31.:..:.../..:....;:16=------------- CDBG GRANT NUMBER OR TIME PERIOD:04-D-2708 Be sure to attach the current grievance procedure. U.S . Department of Justice Civil Rights Division Coordination and Review Section TECHNICAL ASSISTANCE GUIDE SUPPLEMENTAL INFORMATION ABOUT THE SECTION 504 TRANSITION PLAN REQUIREMENTS TAG-88-11 Section 504 Self-Evalua tion -2011 Page 1 110716a HC BOC Page 47 SECTION 504 COMPLIANCE SECTION 1. PROGRAM OUTREACH AND COMMUNICATION For each question in this section , check either YES or NO. If a question does not apply to your HR , then write "N/A" next to the question and explain below. If your response to a question is NO, then identify what modification to policies and practices will be undertaken or what corrective action will be taken to remedy any discrimination found . In some cases , a YES answer will also require that additional information be supplied to complete the evaluation process . NOTIFICATION 1. Has the HR taken steps to notify participants , applicants , employees , and unions or professional organizations that it does not discriminate on the basis of disability? XYES ONO YES-Briefly describe the methods used to notify the public about non-discrimination policies.-Veteran Status & Disability Self-Identification Form is given out to all New Hires . Found in the Personnel Ordinance Online . Included in the online application . NO-Modification or corrective action: 2. Has the HR adopted special procedures to notify persons with disabilities , especially those with vision and hearing impairments? XYES ONO YES-Briefly describe the methods used to ensure program participation by those who have visual or hearing impairments . (Methods include , but are not limited to ; qualified sign language and oral interpreters, readers , or the use of taped and Braille materials.) -All job opportunities which state that Harnett County is an equal Opportunity employer are sent to the ESC , Veterans Affairs, and a Community College . NO-Modification or corrective action : Section 504 Self-Evalua tion -2011 Page 2 110716a HC BOC Page 48 PRINTED MATERIALS 1. Are written materials including posters with non-discrimination notices placed in physically accessible locations? XYES ONO 2. Can small print of posted announcements be read from a wheelchair? XYES ONO 3. Are all words in printed materials clearly legible? XYES ONO 4. Would color blind individuals be able to distinguish all contents in printed materials? XYES ONO 5. Are representations of disabled individuals free of patronizing stereotypes? XYES ONO 6. Do graphics in printed material permit easy reading of the contents? XYES ONO 7. Is all necessary program information included in printed material? XYES ONO 8. Are procedures for providing program access to disabled individuals stated clearly? XYES ONO 9. Do all appropriate HR documents now include policy statements about non-discrimination on the basis of disabilities? XYES ONO 10. Are the Section 504 contact person's name , address , and phone number listed in printed material? XYES ONO NO to any questions above -Modification or corrective action : Section 504 Self-Evaluation -2011 Page 3 110716a HC BOC Page 49 INFORMATION DISSEMINATION 1. Can copies of written materials be reasonably obtained by individuals with disabilities? XYES ONO 2. Have disability groups been included in the dissemination process? XYES ONO 3. Does the HR use all available print and broadcast media to ensure that all individuals with disabilities receive appropriate notification? XYES ONO 4 . Does the HR disseminate information to all agencies or organizations that deal with persons with disabilities in the HR service jurisdiction? XYES ONO 5. Does all of the information disseminated by the HR include current non-discrimination polices? XYES ONO NO to any questions above -Modification or corrective action : COMMUNICATION 1. Has the HR taken appropriate steps to ensure effective communication with applicants , program participants , and members of the public by providing auxiliary aids where necessary so that individuals with disabilities (particularly persons with impaired vision or hearing) can have the opportunity to participate in, and enjoy the benefits of HR programs and activities? XYES ONO NO-Modification or corrective action : 2. Has the HR installed a telecommunications device (TDD) to communicate with hearing impaired and deaf persons? DYES XNO NO-Modification or corrective action : N/A 3. If the HR has a TDD , is the number listed in the commercial telephone or TDD directories? DYES D NO X NIA NO-Modification or corrective action : Refer to the TDD # 8007352962 Section 504 Se lf-Evalua tion -2011 Page 4 110716a HC BOC Page 50 4 . Has the HR installed a reader, developed Braille materials , audio recordings or other similar services and devices for persons with impaired vision? 0YESXNO NO-Modification or corrective action : N/A SECTION 2. COMPLAINT PROCESSING PROCEDURES For each question in this section, check either YES or NO . If a question does not apply to your HR , then write "N/A" next to the question and explain below. If your response to a question is NO, then identify what modification to policies and practices will be undertaken or what corrective action will be taken to remedy any discrimination found . In some cases , a YES answer will also require that additional information be supplied to complete the evaluation process . 1. Does the HR have a written policy for handling complaints of discrimination based on disability? XYES ONO YES-Attach a copy of the current HR policy which should include the date the policy was established , the date the policy was distributed to staff, and the citation for the policy. NO-Modification or corrective action: 2. Has the HR adopted procedures that incorporate due process standards and allow for prompt resolution of any complaints or alleged discrimination based on disabilities? XYES ONO YES-Attach a copy of your current grievance procedures and the name of the person or unit responsible for receiving and processing complaints . NO-Modification or corrective action: 3. Has the HR notified staff and program participants about the grievance procedures? XYES ONO Sec tion 5 04 Self-Evaluatio n -2 01 1 Page 5 110716a HC BOC Page 51 SECTION 3. ELIGIBILITY AND ADMISSION CRITERIA For each question in this section , check either YES or NO . If a question does not apply to your HR , then write "N/A" next to the question and explain below. If your response to a question is NO, then identify what modification to policies and practices will be undertaken or what corrective action will be taken to remedy any discrimination found . In some cases , a YES answer will also require that additional information be supplied to complete the evaluation process. 1. Has the HR examined all policies pertaining to program eligibility and admission criteria to determine if they had the purpose or effect of excluding or limiting the participation of individuals with disabilities in HR's programs and activities? DYES ONO No-Modification or corrective action : N/A 2 . Has the HR , in examining its polices on program eligibility and admission criteria, paid particular attention to those incorporating or establishing : (1) physical or mental fitness or performance requirements ; (2) safety standards ; (3) testing requirements; (4) educational requirements ; (5) work experience requirements; (6) income level requirements (7) credit rating requirements; (8) requirements based on disability ; (9) requirements that prohibit participation because of disability; and (10) insurability requirements? DYES ONO No-Modification or corrective action : N/A 3. Has the HR altered or eliminated policies that have the direct or indirect effect of excluding or limiting the participation of individuals with disabilities in HR's programs and activities? DYES ONO XN/A NIA-Explain (no such policies found in review) -(Skip to next section) YES-List any policies that have been altered or eliminated . NO -Modification or corrective action : 4 . Has the HR communicated the policy changes to staff members and the public? 0YES0NO NO -Modification or corrective action : Section 504 Self-Evaluation -2011 Page 6 110716a HC BOC Page 52 SECTION 4. EMPLOYMENT POLICY AND PRACTICE For each question in this section , check either YES or NO. If a question does not apply to your HR, then write "N/A" next to the question and explain below. If your response to a question is NO, then identify what modification to polices and practices will be undertaken or what corrective action will be taken to remedy any discrimination found. In some case , a YES answer will also require that additional information be supplied to complete the evaluation process. REASONABLE ACCOMMODATION 1. Has the HR made a reasonable accommodation (an accommodation which does not impose an undue hardship on the HR operation) to the known physical or mental limitations of an otherwise qualified applicant with disabilities or employee with disabilities? XYES ONO O N/A (Skip to next section) NO-Modification or corrective action: NIA-Explain (e.g . have not had disabled applicants or employees): IMPORTANT INFORMATION Reasonable accommodation would include making facilities used by employees accessible to and usable by individuals with disabilities , job restructuring , job relocation , part-time or modified work schedules , acquisition or modification of equipment and devices , the provision of readers or interpreters , and other similar actions. 2. In determining whether an accommodation imposed an undue hardship on the operation of the HR program , were the following factors considered? a) The overall size of the HR program with respect to the number of employees , number and type of facilities , and size of budget? XYES ONO b) The type of the HR operation , including the composition and structure of the workforce? XYES ONO c) The nature and cost of the accommodation? XYES ONO NO to any question above -Modification or corrective action : Section 504 Self-Evaluation -2011 Page 7 110716a HC BOC Page 53 EMPLOYMENT CRITERIA IMPORTANT INFORMATION The HR may not deny any employment opportunity to a qualified handicapped or disabled employee or applicant if the basis for the denial is the need to make reasonable accommodation to the physical or mental limitations of the employee or applicant. 1. If the HR uses an employment test or other criteria for selection that screens out or tends to screen out individuals with disabilities , can the HR show that the test score or other selection criteria is job related? DYES ONO XN/A (Skip to question 3) No-Modification or corrective action : NIA-Explain (e.g . no such test/criteria used): no such test/criteria used 2. Has the HR obtained information from the appropriate HUD official that demonstrates that alternative job related tests or criteria that tend to screen out fewer individuals with disabilities are unavailable? DYES ONO NO-Modification or corrective action: 3. Does the HR administer tests which accurately reflect the applicant's or employee's job skills or aptitude rather than the applicant's or employee's impaired sensory, manual , or speaking skills (except where those skills are the factors that the test is designed to measure)? DYES ONO NO-Modification or corrective action : NIA PRE-EMPLOYMENT INQUIRES 1. Is the HR aware that it can not make a pre-employment inquiry or conduct a medical e xamination of an applicant to determine whether the individual is a person with disability unless the HR is undertaking affirmative action efforts or conditioning an offer of employment on the results of a medial examination given to all prospective employees in the same job category? XYES ONO NO-Modification or corrective action : IMPORTANT INFORMATION HR may make a pre-employment inquiry into an applicant's ability to perform job-related functions . Section 504 Self-Evaluation -20 11 Page 8 110716a HC BOC Page 54 2 . When the HR is undertaking affirmative action efforts , voluntary or otherwise, and inviting appl icants for employment to indicate whether and to what extent they are d isabled , does the HR meet the following conditions : a) State clearly either orally or in writing that the requested information is intended for the HR's affirmative action efforts? XYES ONO b) State clearly that the information is being requested on a voluntary basis , that it will be kept confidential and that refusal to give the information will not subject the applicant or employee to any adverse treatment? XYES ONO NO to any questions above -Modifications or corrective action : 3. Has the HR informed job applicants that an employment offer may be conditioned on the results of a medical examination if all entering employees in a job category must take an examination regardless of disability, and the examination accurately reflects the employee's job skills? XYES ONO No-Modifications or corrective action : 4 . Has the information obtained by the HR concerning the medical condition or history of job applicants been collected and maintained on separate forms and accorded confidentially as medical records? XYES O NO No-Modification or corrective action: IMPORTANT INFORMATION Supervisors and managers may be informed of restrictions on the work or duties of individuals with disabilities and informed of necessary accommodations ; first aid and safety personnel may be informed if the medical condition might require emergency treatment; and Section 504 compliance officers can have access to relevant med ical information upon request. Section 504 Self-E valuation -2011 Page 9 110716a HC BOC Page 55 SECTION 5. PHYSICAL ACCESSIBILITY OF BUILDINGS AND FACILITIES For each question in this section , check either YES or NO . If a question does not apply to your HR , then write "NA" next to the question and explain below. If your response to a question is NO , then identify what modification to policies and practices will be undertaken or what corrective action will be taken to remedy any discrimination found. In some cases, a YES answer will also require that additional information be supplied to complete the evaluation process . REASONABLE ACCOMMODATION 1. Has the HR made a reasonable accommodation (any accommodation which does not place an undue financial and administrative burden on the HR) to the known physical and mental limitations of qualified persons with disabilities to allow access to facilities , programs and services? XYES ONO NO-Modification or corrective action: 2. In determining whether an accommodation imposed an undue financial or administrative burden on the operation of the HR program , were the following factors considered? a) The overall size of the HR's program with respect to the number of employees, number and type of facilities , and size of budget? XYES ONO b) The type of the HR operation , including the composition and structure of the workforce? XYES ONO c) The nature and cost of the accommodation? XYES ONO NO to any question above -Modification or corrective action : 3. Has the HR identified the individual responsible for making the final decision about undue financial and administrative burdens? XYES ONO YES-Please identify the individual responsible for making the final decision : -County Manager NO-Modification or corrective action : 4. Has the HR adopted a procedure for ensuring that decisions about undue financial and administrative burdens are made properly and quickly? XYES ONO Section 504 Self-Evaluation -2011 Page 10 110716a HC BOC Page 56 YES-Attach a copy of the cu rrent HR policy which should include the date the policy was established , the date the policy was distributed to staff, and the citat ion for the policy . NO-Modification or corrective action : NON-HOUSING FACILITIES 1. Has the HR designed or constructed any new non-housing facilities since July 11 , 1988? 0YES-XNO NO-Proceed to question 2. YES-Are these new HR non-housing facilities designed and constructed to be readily accessible to and usable by individuals with disabilities? DYES ONO NO-Modification or corrective action : 2. Has the HR otherwise altered any existing HR non-housing facilities or designed any alterations to existing HR non-housing facilities since July 11 , 1988? DYES XNO NO-Proceed to question 3. YES-Have these alterations or designs for alterations to existing HR non -housing facilities , to the maximum extent feasible , been made so that the facilities are readily accessible to and usable by individuals with disabilities? D YES ONO NO-Modification or corrective action : IMPORTANT INFORMATION HUD recipients are not necessarily required to make each of its existing non-housing facilities accessible to and usable by individuals with disabilities . In the case of historic preservation programs or activities , HR is not required to take any action that would result in a substantial impairment of significant historic features of a historic property . HR is not required to take any action that it can demonstrate would result in a fundamental alternation in the nature of its program or activity. HR is not required to take any action if the change would impose undue financial and administrative burdens. If the HR determines that making a facility accessible would result in significant or fundamental alterations or would cause undue financial or administrative burdens, the HR should use other methods of providing accessibility to ensure that individuals with disabilities receive program or activity benefits and services . Section 504 Self-Evalua tion -2011 Page 11 110716a HC BOC Page 57 3. Does the HR operate each non-housing program or activity receiving federal financial assistance so that the program or activity , when viewed in its entirety, is readily accessible to and usable by individuals with disabilities? DYES XNO NO-Modification or corrective action : 4. Does the HR need to make structural changes to non-housing facilities to achieve program accessi bi I ity? DYES XNO NO-Proceed to question 5 . YES-Has the HR developed a transition plan setting forth the steps necessary to complete such changes? DYES ONO NO-Modification or corrective action: YES-Does the transition plan include the following? a) Identification of the physical obstacles in the HR's non-housing facilities that limit accessibility to programs? DYES ONO b) Detailed description of the methods that will be used to make the facilities accessible? DYES ONO c) A schedule for taking the steps necessary to achieve compliance in making facilities accessible? DYES ONO d) A schedule for each year of the plan if the time period of the transition plan is longer than one year? DYES ONO e) The name of the official responsible for implementation of the plan? 0YES0NO f) The name(s) of the persons or groups who assisted with the preparation of the plan? DYES ONO NO to any question above -Modification or corrective action : Section 504 Self-Evaluation -2 011 Pag e 12 110716a HC BOC Page 58 5. Has the HR determined that making a non-housing facility accessible to individuals with disabilities would result in a fundamental alteration or would pose an undue financial or administrative burden? DYES ONO XN/A NO-Proceed to next section EXISTING HOUSING FACILITIES AND PROGRAMS YES-Have other methods of providing accessibility been considered? DYES ONO NO-Modification or corrective action : YES-Please answer the following questions in the self evaluation . Self-Evaluation 1) Have services been reassigned to accessible facilities or accessible portions of facilities? DYES ONO 2) Have aides been assigned to beneficiaries? DYES ONO 3) Have home visits been conducted? DYES ONO 4) Has equipment been added or redesigned? 0YES0NO 5) Have changes been made in management policies and procedures? 0YES0NO 6) Have additional accessible facilities been acquired or constructed? DYES ONO 7) Have alterations to existing facilities on a selective basis been completed? DYES ONO 8) Have other methods been employed? DYES ONO No to any questions above -Modification or corrective action : Section 504 Self-Evalua tion -201 1 Page 13 110716a HC BOC Page 59 IMPORTANT INFORMATION HR is not required to make structural changes in existing facilities where other methods are effective in achieving compliance for program accessibility in non-housing environments . In choosing among available methods for meeting the requirements , the HR shall give priority to those methods that offer programs and activities to qualified individuals with disabilities in the most integrated setting appropriate. EXISTING HOUSING FACILITIES AND PROGRAMS IMPORTANT INFORMATION This section applies to the Rental Rehabilitation and Section 8 Moderate Rehabilitation Programs . 1. Has the HR made any substantial alterations to existing housing facilities since July 11 , 1988 (that is , made to a facility with 15 or more units and costing an amount equal to 75 percent or more of the replacement cost of the completed facility? DYES ONO X N/A (No existing housing facilities, skip to end) YES-Do the facilities with the substantial alterations meet the same accessibility requirements as those for new construction? DYES ONO NO-Modification or corrective action: 2. Has the HR made other alterations to dwelling units since July 11 , 1988? 0YES0NO YES-Have the altered units been made accessible to and usable by individuals with disabilities to the maximum extent feasible? DYES ONO NO-Modification or corrective action : 3. Has the HR made alterations of single elements or spaces of dwelling units which, when considered all together, amount to an alternation of the units since July 11, 1988? 0YES0NO YES-In these units , has the entire dwelling units been made accessible? 0YES0NO NO-Modification or corrective action : Section 504 Self-Evalua tion -2011 Page 14 110716a HC BOC Page 60 IMPORTANT INFORMATION HUD recipients should operate each existing housing program receiving federal financial assistance so that when viewed in its entirety , the program is readily accessible to and usable by persons with disabilities . HUD recipients are not necessarily required to make each of its existing facilities accessible. HR is not required to take any action if the change would impose undue financial and administrative burdens. If the HR determines that making a program accessible would result in significant or fundamental alterations or would cause undue financial or administrative burdens , the HR should use other methods of providing accessibility to ensure that individuals with disabilities receive program or activity benefits and services . 4. Are a minimum of five percent of the dwelling units altered since July 11 , 1988 (or more based on a higher need prescribed by HUD) readily accessible to individuals with mobility impairments? DYES ONO NO-Modification or corrective action: 5. Have alterations to common areas or parts of existing facilities been made (since July 11 , 1988) to the maximum extent feasible , so that the areas are accessible to and usable by individuals with disabilities? DYES ONO NO-Modification or corrective action : 6. Has the HR determined that making an existing facility accessible to individuals with disabilities would result in a fundamental alternation or would pose an undue financial or administrative burden? DYES0NO YES-Have the following options been considered : a) Have services been reassigned to accessible facilities or accessible portions thereof? DYES ONO b) Have aides been assigned to beneficiaries? 0YES0NO c) Have home visits been conducted? DYES ONO d) Has equipment been added or redesigned? DYES ONO e) Have changes been made in management policies and procedures? DYES ONO Section 504 Self-Evaluation -2011 Page 15 110716a HC BOC Page 61 f) Have additional accessible facilities been acquired or constructed? DYES ONO g) Have alterations to existing facilities on a selective basis been completed? DYES ONO h) Have other methods been employed? 0YES0NO NO to any question above-Modification or corrective action : IMPORTANT INFORMATION HR is not required to make structural changes in existing facilities where other methods are effective in achieving compliance for program accessibility in housing environments or to provide supportive services that are not part of the program . In choosing among available methods for meeting the requirements, the HR shall give priority to those methods that offer programs and activities to qualified individuals with disabilities in the most integrated setting appropriate. -------------------------------------·END _____________________________________ , Section 504 Se lf-Eva lua tion -201 1 Pag e 16 110716a HC BOC Page 62 Attachment 1 LOCALITY POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS The County of Harnett does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs or activities. County of Harnett 102 East Front Street PO Box 759 Lillington, NC 27546 Phone: (910)-893-7536 TDD: (800) 735-2962 Joseph Jeffries, County Manager has been designated to coordinate compliance with the nondiscrimination requirements contained in the Department of Housing and Urban Development's (HUD) regulations im lementin Section 504 24 CFR Part 8. dated June 2, 1988 . 110716a HC BOC Page 63 Attachment 2 County of Harnett 102 East Front Street PO Box 759 Lillington, NC 27546 SECTION 504 COMPLIANCE OFFICER/GRIEVANCE PROCEDURE FY 17 COMMUNITY DEVELOPMENT PROGRAM The Governing Body of County of Harnett , North Carolina , hereby designates Joseph Jeffries, County Manager, to serve as Section 504 Compliance Officer throughout the implementation of the Locality Community Development Program . Citizens with Section 504 grievances may do so at any point in the program. The Locality will respond in writing to written citizen grievances . Citizen grievances should be mailed to , Joseph Jeffries , County Manager, County of Harnett, PO Box 759 , Lillington , NC 27546, phone : (910) 910-893-7536 . The County of Harnett will respond to all written citizen grievances within ten (10) calendar days of receipt of the comments . Should any individual , family , or entity have a grievance concerning any action prohibited under Section 504 , a meeting with the compliance officer to discuss the grievance will be scheduled . The meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the grievance , a reply will be made , in writing , within five (5) calendar days . If the citizen is dissatisfied with the local response , they may write to the North Carolina Department of Commerce , Community Investment and Assistance , 4313 Mail Service Center, Raleigh , North Carolina 27699-4313 , Phone : (919) 571-4900 , TDD : (800) 735-2962 . DOC will respond only to written comments within ten (10) calendar days of the receipt of the comments. 110716a HC BOC Page 64 Harnett County is committed to assuring equal opportunity in employment to persons with disabilities , disabled Veterans , other protected Veterans , and Military Reservists . Harnett County invites all employees who are persons with disabilities , disabled Veterans, other protected Veterans, or Military Reservists to identify themselves as such . Persons with disabilities are also invited to request any reasonable accommodations that may allow them to perform the essential functions of their jobs. Self- identification and requests for accommodation may be made now or at any time in the future . Individuals who have submitted self-identification forms o r accommodation requests in the past, and whose status has not changed , need not do so again . Harnett County is subject to : The American with Disabilities Act (ADA), The Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA), and North Carolina Statute Chapter 128-15: Employment Preference for Veterans and Their Spouses or Surviving Spouses . • Title II of the ADA prohibits state and iocal governments from discriminating against qualified individuals with disabilities in programs , activities , and services . You may be considered a person with a disability if you : 1. presently have a physical or mental impairment which substantially limits you in one or more major life activities; or 2 . have a record of having such an impairment ; or 3. are regarded as having such impairment. • USERRA prohibits an individual's past, present or future uniformed service duty or obligation from being considered a negative factor in any hiring decision . This includes members of the Reserve and National Guard , veterans and those who report for enlistment or entry testing . • According to NCGS Chapter 128-15, it is the policy of the State of North Carolina that, in appreciation for their service to this State and this country during a period of war, and in recognition of the time and advantage lost toward the pursuit of a civilian career, veterans shall be granted preference in employment with every State department, agency , and institution . This includes the Department of Health and Department of Social Services. Disclosure of this information is entirely voluntary . No adverse consequences wil l result from providing this information , or from refusing to p rov ide it. Any information prov ided will be used only in a manner consistent with the Acts . Information provided as part of this self-identification process w ill be kept confidential , except that whe re a disability is identified, in accordance with federal law, the following personnel and officials will have access to it: Supervisors and other personnel who need to be informed in order to assess requests for and implement any necessary restrictions of work duties and/or necessary accommodations; proper personnel , to the extent appropriate , if the disability might require emergency treatment; or government officials investigating compliance with applicable laws . If you wish to identify yourself as a person with disability, Veteran, or Military Reservist, please complete the Veteran and Disability Self Identification Form. m human resources st ro ng ro ots • new grow th 110716a HC BOC Page 65 ARTICLE X. GRIEVANCE & APPEAL POLICY Section 1. Purpose In order to maintain a harmonious and cooperative relationship between the County and its employees , it is the policy of Harnett County to provide a just and fair procedure for the presentation, consideration, and disposition of any employee grievances. The purpose of this section is to imp lement this policy and to assure all full-time employees that their grievances will be answered and decided fairly, quickly, and without interference, coercion, restraint, discrimination , penalty, or reprisal. The following policy, therefore, provides grievance and appeal procedures for all full- time employees of Harnett County who: (1) feel they have been discriminated against because of age, sex, race, religion, color, national origin, visible or nonvisible handicaps, or pregnancy, (2) have been the subject of any adverse action executed under the Disciplinary Action Policy addressed in Article IX, or (3) have a genuine non- frivolous grievance with the County, its employees, or any implementation of County policy. Section 2. Covered Employees This policy covers only those full-time employees in the service of Harnett County. Such full-time County employees shall have the uninhibited right to present a grievance in accordance with the following grievance procedures, with or without a representative , free from interference, coercion, restraint, discrimination, penalty, or reprisal. Any Harnett County employees who are part-time or on a probationary period are, however, not covered by this policy and do not enjoy or retain any of the rights found within this Article . Any part-time or probationary employee are considered at-will employees and may be separated from their service to the County without justification or warning and may not appeal or file a grievance pertaining to such separation . Section 3. Grievance Defined A grievance is defined as a specific, formal notice of a full-time County employee's dissatisfaction, based upon an event or condition which affects the circumstances under which an employee works, and that is expressed through the appropriate grievance procedures . The particular dissatisfaction complained of should be reasonable to the average person and may not be frivolous, but may include: (1) any acts of discrimination against an employee because of age, sex, race, religion, color, national origin , visible or nonvisible handicaps, or pregnancy; (2) any adverse action executed under the Disciplinary Action Policy addressed in Article IX; or (3) any unfair application, misinterpretation, or lack of established County policy. Section 4. Grievance Procedures Note: Before initiating any steps of the following grievance procedures, employees are strongly encouraged to seek informal resolution of d isputes communication with the individual(s) involved or with a Supervisor. If all efforts for informal resolution fail , the employee should follow the below procedures to seek formal resolution . 110716a HC BOC Page 66 Step One: Any full-time employee may file a written grievance with his or her Supervisor or Department Head or with the Human Resources Director within thirty (30) calendar days of the date of the incident giving rise to the grievance. The written grievance shall state concisely the basis for the grievance and, if based on alleged discrimination , whether the alleged discrimination was based on race, color, religion, sex, national origin, political affiliation, non-disqualifying handicap, or age. Step Two: Whoever receives the grievance, whether the Supervisor, Department Head or Human Resources Director, shall meet with the employee and issue a written response within five (5) calendar days of receipt of the grievance. To prepare this written response the Supervisor, Department Head, or Human Resources Director may contact and consult any other County employees he or she deems necessary to reach a correct, impartial, and equitable determination concerning the grievance. The employee shall sign and date the written determination as an acknowledgement of the Supervisor, Department Head, or Human Resources Director's decision . Step Three: If the employee is unsatisfied with the determination of the Supervisor, Department Head, or Human Resources Director, he or she may appeal this determination by preparing and submitting an Appeal Packet to the County Manager within thirty (30) calendar days after receipt of the Supervisor, Department Head, or Human Resources Director's written determination. This Appeal Packet shall consist of the employee's first written grievance, the written determination of the Supervisor, Department Head, or Human Resources Director, and any other documentation he or she feels is necessary. Step Four: Once this Appeal Packet has been received , the County Manager, in conjunction with the Human Resources Department, may, if the situation warrants, create a Grievance Committee within thirty (30) calendar days of receipt of the Appeal Packet. This Grievance Committee may consist of four (4) employees selected by the County Manager, Human Resources Department, and the County Attorney . Step Five: The gathered Grievance Committee, if appointed, will hear all parties involved and , after careful consideration of the submitted documents, shall render a written determination to the County Manager within five (5) working days. Step Six: After receipt of the written determination of the Grievance Committee, the County Manager and the Human Resources Department shall notify the employee of the Grievance Committee's determination and inform him or her of the final decision in writing. The employee shall then sign this written final decision acknowledging that his or her grievance has been fully heard and his or her appeal rights concerning this issue have now been fully invoked under this policy. Note (Step Seven): Employees subject to the jurisdiction of the North Carolina Personnel Commission shall have the right to appeal to the State Personnel Commission through the Office of Administrative Hearings no later than thirty (30) days after receipt of the written final decision, provided the employee has obtained permanent status in accordance with the rules and regulations of the State Personnel Commission . The decisions of the state Personnel Commission shall be binding in appeals of local employees subject to the State Personnel Act if the commission finds that the employee has been subjected to discrimination or if a binding decision is required by applicable federal standards . However, in all other local employee appeals, 110716a HC BOC Page 67 the decision of the State Personnel Commission shall be advisory to the local appointing authority . Section 5. Grievance Records All written grievances , compi led Appeal Packets, documents, records, and reports will be retained on record by Harnett County for a minimum of three (3) years. Such records shall be held by the Human Resources Director. Section 6. Other Remedies The existence of the grievance procedures herein addressed does not preclude any individual from pursuing any other remedies available to him or her under local, state, or federal law. 110716a HC BOC Page 68 Agenda Item __ L{____.__-_ .... E __ _ Harnett COUNTY 2016 Adoption Awareness Month and Day WHEREAS, Harnett County families are encouraged to share their hearts and homes with youth ages nine and older waiting to be adopted; and WHEREAS, every child deserves the opportunity to grow up in a loving, stable family and adoption is one way to build a family; and WHEREAS, caring adults can make all the difference in the lives of young people, sibling groups, children with special needs , and teenagers; and WHEREAS, the Harnett County Department of Social Services has worked diligently with the State of North Carolina to place foster children in adoptive homes; and WHEREAS, in 2015, 5 children in Harnett County were adopted from foster care; and WHEREAS, NC Kids Adoption and Foster Care Network, within the North Carolina Department of Health and Human Services, Division of Social Services, recruits approved adoptive families with the hope of placing current children in foster care who are awaiting adoption; and WHEREAS, Harnett County joins the State of North Carolina joins the State of North Carolina and the North Carolina Department of Health and Human Services in spreading awareness on behalf of the hundreds of children in foster care in North Carolina who continue to wait for a loving permanent family. NOW THEREFORE, we, the Hamett County Board of Commissioners, do hereby proclaim November 2016 as "ADOPTION AWARENESS MONTH" and November 19, 2016, as "ADOPTION AWARENESS DAY" in Hamett County, and commend its observance to all citizens. Adopted this 7th day of November 2016. HARNETT COUNTY BOARD OF COMMISSIONERS Jim Burgin, Chairman C. Gordon Springle, Vice Chairman Abe Elmore Barbara McKoy Joe Miller strong roots • new growth www.harnett.org 110716a HC BOC Page 69 Board Meeting Agenda Item Agenda Item __ L/_.__•_{;.~-- MEETING DATE: November 7, 2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Award (sale) of Service weapon REQUESTED BY: Sheriff Coats REQUEST: Sheriff Coats request to award a Glock Model 22, 40 Caliber, Serial number TVC062 for one dqlar ($ 1.00) to Corporal Delisa Staps upon her retirement from the Harnett County Sheriffs Office. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: F :\20 16 2017\Agenda award service weapon to Sgt James Gunter.doc I of I Page 110716a HC BOC Page 70 NORTH CAROLINA HARNETT COUNTY RESO LUTION THAT, WHEREAS, Delisa M. Staps, began her Harnett County Law Enforcement career on August 31st 2012 ; and WHEREAS, after four years of distinguished service to Harnett County, Delisa M Staps will retire; and WHEREAS , according to North Carolina General Statute 14-402 and 14 -409.1 , proper permits have been obtained (as attached) in order to receive the side arm. NOW, THEREFORE , BE IT RESOLVED by the Harnett County Board of Commissioners that Delisa M. Staps be awarded the following service side arm for one dollar ($1. 00). Glock Model 22 Serial Number TVC062 . Duly adopted this day of I 20 ------- HARNETT COUNTY BOARD OF COMMISSIONERS Chairman ATTEST: Clerk to the Board 110716a HC BOC Page 71 PE R M I T TO PU R C H A S E I R E C I E V E A HA N D G U N St a t e o f No r t h Ca r o l i n a HA R N E T T Co u n t y Pe n n i t Nu m b e r 20 ] 6 1 0 2 1 0 0 0 1 I, WA Y N E CO A T S Sh e r i f f of sa i d co u n t y , do he r e b y ce r t i f y th a t I ha v e co n d u c t e d a cr i m i n a l ba c k g r o u n d ch e c k of th e ap p l i c a n t , DE L I S A MA R I E ST A P S , wh o s e pl a c e of re s i d e n c e is 23 6 8 MI T C H E L L RD , AN G I E R . NC , ll S f i l : : , i n HA R N E T T Co u n t y , No r t h Ca r o l i n a an d ha v e re c e i v e d no in f o n n a t i o n to in d i c a t e th a t it wo u l d be a vi o l a t i o n of th e St a t e or Fe d e r a l la w fo r th e ap p l i c a n t to pu r c h a s e , tr a n s f e r , re c e i v e or po s s e s s a ha n d g u n . Th e ap p l i c a n t ha s fu r t h e r sa t i s f i e d me as to hi s , he r (o r ) th e i r go o d mo r a l ch a r a c t e r . Th e r e f o r e , a pe n n i t is is s u e d to DE L I S A MA R I E ST A P S to pu r c h a s e on e pi s t o l fr o m an y pe r s o n , fi r m or co r p o r a t i o n au t h o r i z e d to di s p o s e of th e sa m e . Th i s pe n n i t ex p i r e s fi v e ye a r s fr o m it s da t e o f is s u a n c e li s t e d be l o w . Is s u e d th i s 21 da y of Oc t o b e r . 20 1 6 Ex p i r e th e l l da y o f Oc t o b e r , 20 2 1 ff _ Sh e r i f f of HA R N E T T Co u n t y 110716a HC BOC Page 72 Agenda Item __ t_..!!l'---_-__./-1._.... __ Board Meeting Agenda Item MEETING DATE: November 7, 2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: North Carolina Department of Public Safety/ Division of Emergency Management, State -Applicant Disaster Assistance Agreement and Resolution Designation of Applicant's Agent (Hurricane Matthew). REQUESTED BY: Jimmy Riddle, Emergency Services Director REQUEST: The attached documents are to begin the process of Public Assistance for Harnett County from the aftermath of Hurricane Matthew. This process will allow Harnett County to request reimbursement from FEMA for the costs incurred by the county due to Hurricane Matthew. The Appl icant Disaster Assistance Agreement is a Memorandum of Agreement between Harnett County and the North Carolina Dept. of Public Safety, Division of Emergency Management based on federal guidelines for reimbursement. This document also appoints the Primary and Secondary Applicant Agents for the PA process. These do cuments require the approval of the Board of Commissioners. C :\Users\bstanc il\Desktop\agendaform20 16-NCEM ADAA (MOA) and Resolution (BOC 11.7.16).doc I of2 Page 110716a HC BOC Page 74 DPSLD" :ii JNorth Carolina Department of Public Safety Emergency Management Pat McCrory, Governor Frank L. Perry, Secretary FEMA-4285-DR-NC HURRICANE MATTHEW Michael E. Sprayberry, Director EXPLANATION OF FORMS WHEN REQUESTING PUBLIC ASSISTANCE REQUIRED FORMS: • Request for Public Assistance (RP A): This is a seven (7) page document. Please note that a DUNS NUMBER box has been added and you need to supply that number as requested. This form should be filled out and submitted to a PA Staff member at the scheduled Applicant Briefing meeting. After submitting the RPA, the following documents are required and can be submitted after the Applicant Briermg meeting, but as soon as reasonably possible: State-Applicant Disaster Assistance Agreement (SAA): This document is also a seven (7) page document and we must receive all pages at the time of submission. The required signature must be an authorized certifying official of your organization. On page two, Summary Sheet for Assurances and Certifications, checking Part I, II and III boxes simply means that you have read and made aware of these assurances and certifications. They may or may not apply. Part IV, most applicants do not check this box, depending on whether it is applicable or not to your organization. Resolution -Designation of Applicant's Agent (DAA): This document is only two (2) pages. We understand a signature from a member of the Governing Body is required and will be signed at its regularly scheduled monthly Board meeting, and submitted to us within a reasonable time thereafter. We must have this form in order to satisfy the requirements of our Fiscal Department. MAILING ADDRESS: 4236Mail Service Center Raleigh, NC 27699-4236 www.ncern.org www.ncdps.gov An Equal Opportunity employer OFFICE LOCATION: 1636 Gold Star Drive Raleigh, NC 27607-3371 Telephone: (919) 825-2500 Fax: (919) 825-2685 110716a HC BOC Page 75 Private Non-Profit Organization Requirements : If you are seeking Federal Disaster Assistance under P.L. 93 -288 , as a Private Non-Profit organization and meet the requirements outlined in P .L. 93-288, these documents are required: (Fhe forms are not attached to this packet. Please ask a PA Staff member for these forms at the close of the meeting.) • Private Non-Profit Organization Certification: One page only with a required signature from an authorized official . • PNP Facility Questionnaire: This document is a one page form and requires the name of a contact person. NOTE: Private non-profit organizations must include the following with their submittal: (1) A copy of their IRS 501-C letter (Tax Exempt letter) (2) Organization Charter or By-Laws. If your organization is a school or educational Facility, please attach information of accreditation or certification. To contact the IRS Telephone Assistance for Exempt Organizations, their direct phone number is 1-877-829-5500 to request a copy of the 501-C letter. This will take 10-14 days to receive your letter. After receipt of the 501-C letter, please submit to us immediately. Have you registered with www.Sam.gov? The System for Award Management (SAM) is the Official U.S . Government system that consolidated the capabilities o f CCR/FedReg, ORCA, and EPLS . There is NO fee to register for this site. Entities may register at no cost directly from this page. User guides and webinars are available under the Help tab. Have you registered with Dun & Bradstreet to get a DUNS Number? Go to http ://www.dandb.com/ if you need to register for one. This website also offers a lot of valuable information and other types of reports for your business. If documents are not returned at the Applicant Briefing, the preferred method is to scan the documents and e-mail them to Wendy Estes at wendy.estes@ncdps.gov. Documents can also be mailed to: NC Department of Public Safety, Division of Emergency Management, Public Assistance Program, 4238 Mail Service Center, Raleigh, NC 27699-4238. Page 2 of 2 110716a HC BOC Page 76 North Carolina Department of Public Safety Division of Emergency Management APPLICANT: __ H_a_rn_e_t_t__:C:...:o.....:.u;..:..:n.....:.t...._y _____ DISASTER: Hurricane Matthew FEMA-4285-DR-NC PUBLIC ASSISTANCE CFDA# 97.036 ST ATE -APPLICANT DISASTER ASSISTANCE AGREEMENT This Agreement made by and between the State of North Carolina, Dept. of Public Safety, Division of Emergency Management ("the State") and county of Harnett ("the Applicant") shall be effective on the date signed by the State and the Applicant. It shall apply to all disaster assistance funds provided by or through the State to the Applicant as a result of the disaster called Hurricane Matthew , and pursuant to the Disaster Declaration made by the President of the United States numbered FEMA -4285 -DR-NC. The designated representative of the Applicant (Applicant's Agent) certifies that: I. He/She has legal authority to apply for assistance on behalf of the Applicant pursuant to a resolution duly adopted or passed by the Applicant's governing body. 2. The Applicant shall provide all necessary financial and managerial resources to meet the terms and conditions of receiving Federal and State disaster grant assistance. 3. The applicant shall use disaster assistance funds solely for the purpose for which these funds are provided and as approved by the Governor's Authorized Representative (GAR). 4. The Applicant is aware of and shall comply with cost-sharing requirements of Federal and State disaster assistance: specifically that Federal assistance is limited to 75% of eligible expenditures, and that State assistance is limited to 25% of the eligible costs. Alternate projects selected by the Applicant may be eligible for only 75% of the approved Federal share of estimated eligible costs. 5 . The Applicant shall provide the following completed documentation to the State : • Designation of Applicant's Agent; • State-Applicant Disaster Assistance Agreement • Private Non-Profit Organization Certification (if required); • Summary of Documentation Form itemizing actual costs expended for large project payment requests ; • Monthly Progress Reports; • Copies of Single Audit Reports as applicable. Reviewed I 0/23/2012 Page I of7 R ev . 06/02 110716a HC BOC Page 77 If the Applicant fails to provide any of the above documentation, the State will be under no obligation to reimburse the Applicant for eligible expenses. 6. The Applicant shall establish and maintain a proper accounting system to record expenditures of disaster assistance funds in accordance with generally accepted accounting principals or as directed by the Governor's Authorized Representative. If applicable, the Applicant shall conduct audit(s) pursuant to the Single Audit Act of 1984, 31 U.S.C. 37501 et. seq., 44 C.F .R. Part 14, 0MB Circular A-133, "Audits of States, Local Governments and Non-profit Organizations," and applicable North Carolina laws, rules and regulations. 7. The Applicant shall provide to the State monthly Progress Reports for all open large projects funded by State and Federal disaster assistance grants. The first Progress Report will be due on the 10th day of the first month following initiation of the project and subsequent Progress Reports will be due on the 10th day of each and every month thereafter until project completion. Forms and reporting requirements will be provided by the Governor's Authorized Representative. 8. The Applicant, its employees and agents, including consultants, contractors and subcontractors to be paid with funds provided under this Agreement, shall give State and Federal agencies designated by the Governor's Authorized Representative, full access to and the right to examine all records and documents related to the use of disaster assistance funds. 9. The Applicant shall return to the State, within thirty (30) days of a request by the Governor's Authorized Representative, any funds advanced to the Applicant that are not supported by audit or other Federal or State review of documentation maintained by the Applicant. 10. The Applicant shall comply with all applicable codes and standards in the completion of eligible work to repair or replace damaged public facilities. 11. The Applicant shall comply with all applicable provisions of Federal and State statutes, rules and regulations regarding the procurement of goods and services and regarding contracts for the repair and restoration of public facilities . 12 . The Applicant shall begin and complete all items of work within the time limits established by the Governor's Authorized Representative and in accordance with applicable Federal and State statues, rules and regulations. 13. The Applicant shall request a final inspection within ninety (90) days after completion of each and every large project funded under this Agreement, or within ninety (90) days after the expiration of the time limit established for each project under Paragraph 12 above, whichever occurs first. Applicant shall present all supporting documentation to State and/or Federal inspectors at the time of final inspection. The State, as Grantee, reserves the right to conduct a final inspection of any large project after expiration of the ninety-(90) day period and to reimburse Applicant only for costs documented at the time of final inspection. Reviewed I 0 /23/201 2 Page 2 of7 Rev. 06/0 2 110716a HC BOC Page 78 14. The Applicant shall comply with all applicable Federal and State statutes, rules and regulations for publicly financed or assisted contracts including, but not limited to, non- discrimination, labor standard, and access by the physically handicapped. 15 . The Applicant's Designated Agent shall execute and comply with the Lobbying Prohibition document incorporated herein as Attachment A. 16. The Applicant's Designated Agent shall execute and comply with the Statement of Assurances (SF 424D) document incorporated herein as Attachment B. 17. The Applicant shall not enter into cost-plus-percentage-of-cost contracts for debris removal, emergency protective measures, or completion of disaster restoration or repair work. 18. The Applicant shall not enter into contracts for which payment is contingent upon receipt of State or Federal funds . 19. The Applicant shall not enter into any contract with any entity that is debarred or suspended from participation in Federal Assistance. The State and/or FEMA will not be under any obligation to reimburse Applicant for payments made to a debarred or suspended contractor. Applicant may search for debarred or suspended contractors on the "Excluded Parties List System" (EPLS) at the following website: www.sam.gov. 20. The Applicant shall comply with the provisions of 42 U .S .C. 35155 (Section 31 2 of the Stafford Act) which prohibits duplication of benefits. Applicant shall notify State immediately if any other source of funds is available to offset disaster assistance provided pursuant to this Agreement. Applicant agrees that eligible costs under this Agreement will be reduced by duplicate benefits received from any other source. 21 . The Applicant shall comply with all uniform grant administration requirements required by State and Federal statutes, rules and regul_ations, including but not limited to , the Robert T. Stafford Disaster Relief and Emergency assistance Act, Public Law 93-288, as amended, Title 44 of the Code of Federal Regulations, applicable 0MB C irculars, and policy guidance issued by the Federal Emergency Management Agency (FEMA). 22. If the Applicant pays contractors, subcontractors or consultants with fund s provided through this Agreement then the Applicant shall include language in all contracts that binds the contractor, subcontractor or consultant to the terms and conditions o f this Agreement with the State. Contractual arrangements with contractors, subcontractors or consultants shall in no way relieve the Applicant of its responsibilities to ensure that all fund s provided through this Agreement are administered in accordance with all State and Federal requirements . Rev iewed 10/23 /20 12 Pag e 3 of 7 Rev . 06/02 110716a HC BOC Page 79 Date Applicant's Federal Tax J.O. Number (req uired) Date Reviewed 10/23 /2 01 2 FOR THE APPLICANT: BY: -----------------,,---.--Signature ...... · .. · .. ·. · .. ·. Joseph ~ff'ci e5 J?'.j Typed Name ~ c()\)..(\ \-0 N\cioa~X : : ·: :-:- Title ' U FOR THE STATE: BY: Signature Typed Name Title THIS IN STKL1fvlt1..i I HAS Bt:1: . .-. T Fl ANCE OFFICth Page 4 of7 Re v. 06/02 110716a HC BOC Page 80 ATTACHMENT A LOBBYING PROHIBITION The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence either directly or indirectly an officer or employee of any State or Federal agency, a member of the N.C. Legislature, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-L. "Disclosure Form to Report Lobbying," in accordance with its instructions . ( c) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all recipients of funds under this Agreement shall certify and disclose accordingl y. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, titl e 31 , U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and n ot more than $100,000 for each failure. N ame of Appli cant BY: ----------------Signatu re of Appli cant's Des ign a te d Agent . . . ... . . . . z en m-::a f:) mz Re viewed 10/23/20 12 Page 5 of7 Rev. 06/02 110716a HC BOC Page 81 ATTACHMENT B-1 ASSURANCES-CONSTRUCTION PROGRAMS 0MB Approval No. 0348-0042 Public reporting burden for this collection of information is estimated to average 15 minutes per response , including time for reviewing instructions, searc hing existing data sources , gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regard i ng the burden estimate or any other aspect of this collection o f information , including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington DC 20503 PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified . As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance , and the institutional , managerial and financial capability (including funds sufficient to pay the non-Federal share of the project costs) to ensure proper planning, management and completion of the project described in this application 2 . Will give the awarding agency , the Comptroller General of the United States and, if appropriate , the State , through any authorized representative , access to and the right to examine all records , books, papers , or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives . 3. Will not dispose of, modify the use of, or change the terms of the real property title, or other interest in the site and facilities without permission and instructions from the awarding agency . Will record the Federal interest in the title of real property in accordance with awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure non -discrimination during th e useful life of the project. 4 . Will comply by the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progress reports and such other information as may be required by the assistance awarding agency or State . 6 . Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7 . Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational confl ict of interest, or personal gain. Authorized for Loca l Reproduction Previous Edition Usable Page 6 of7 8 . Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S .C . 334728-2763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM 's Standards for a Merit System of Personnel Administration (5 C .F.R. 900, Subpart F). 9 . Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S .C . 334801 et seq.) which prohibits the use of lead-based pa int in construction or rehabilitation of residence structures . 10. Will comply with all Federal statures relating to non- discrimination . These include but are not limited to : (a ) Title VI of the Civil Rights Act of 1964 (P .L. 88-352) which prohibits discrimination on the basis of race , color or national orig in; (b) Title IX of the Education Amendments of 1972 , as amended (20 U.S .C. 33 1681 1683, and 1685-1686), which prohibits discrimination on the basis of sex ; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S .C. 3 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U .S.C . 33 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P .L. 92 -255), as amended , relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention , Treatment and Rehabilitation Act of 1970 (P .L. 91 -616), as amended relating to nondisc rimination on the basis of alcohol abuse or alcoholism ; (g) 33 523 and 527 of the Publi c Health Service Act of 1912 (42 U.S .C . 33 290 dd-3 and 290 ee 3), as amended relating to confidentiality of alcohol and drug abuse patient records ; (h) Title VIII of the Civil Rights Act of 1968 (42 U .S.C. 33 3601 et seq.), as amended relating to nondiscrimination in the sale, rental, or financing of housing ; (I) any other nondiscrimination provisions in the specific statute(s) under which application for Federal ass istance is being made; and , (j) the requirements of any other nondiscrim ination statute(s) wh ich may apply to the appl ication . Standard Form 4240 (Rev . 7-97) Prescribed by 0MB A -1 02 110716a HC BOC Page 82 ATTACHMENT B-2 11 . Will comply , or has already complied , with the requirements of Titles ff and fff of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12 . Will comply with the provisions of the Hatch Act (5 U.S.C. ,n1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds . 13. Will comply , as applicable, with the provisions of the Davis-Bacon Act (40 U.S. C. ,n276a to 276a -7), the Copeland Act (40 U.S.C . 276c and 18 U.S.C . 3874), and the Contract Work Hours and Safety Standards Act (40 U.S.C . 33327-333) regarding labor standards for federally- assisted construction subagreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L.93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more . 15. Will comply with environmental standards which may be prescribed pursuant to the following : (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P .L. 91-190) and Executive Order (EO) 11514 : (b) notification of violating facilities pursuant to EO 11738 ; (c) protection of wetlands pursuant to EO 11990 ; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C .. ,H1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U .S .C . 337401 et seq .); (g) protection of under ground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P .L. 93-523); and , (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 331271 et seq .) related to protecting components or potential components of the national wild and scenic rivers system . 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 3470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 197 4 (16 U.S.C . 33469a-1 et seq .). 18 . Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and 0MB C ircular No. A-133 , "Audits of States , Local Governments, and Non-Profit Organizations." 19. Will comply with all applicable requirements of all other Federal laws, executive orders , regulations , and policies governing this program. SIGNATURE OF AUTHO RIZED CERTIFYING OFFICIAL TITL E .... . . . . . . . Reviewed I 0/20/ 16 Page 7 of7 SF-424 0 (Rev. 7-97) Page 2 110716a HC BOC Page 83 RESOLUTION DESIGNATION OF APPLICANT'S AGENT North Carolina Division of Emergency Managemem Organization Name (hereafter named Organization) Harnett County D~lfs~rJ~~FJc Applicant's State Cognizant Agency for Single Audit purposes (If Cognizant Agency is n ot assigned , please indicate): Applicant's Fiscal Year (FY) Start July 1 Month: Day: Applicant's Federal Employer's Identification Number - 56-6000306 Applicant's Federal Information Processing Standards (FIPS) Number -- 085-99085-00 PRIMARY AGENT SECONDARY AGENT Agent 's Name Agent'sN~c Kimberly Honeycutt Larry mith Or~aniz.ation arnett County Finance O~iz.atif arne County Emergency Management Official Position Official Position . Finance Director Emergency Management Coordinator Mailing Address Maili~ Address PO Box 759 P Bo x 370 Ci! ,S tate, Zip illington, NC 27546 Ci\,State, Zif rllingto , NC 27546 Daytime Telephone Daytime Te le~hone 910-893-7557 910-893-580 Facsimile Number 910-893-3445 Facsimilg~ug18~r 910-3-5 Pager or Cellular Number Parr or Cellular Number 910-890-5675 10-984-6297 BE IT RESOLVED BY the governing body of the Organization (a public entity duly organized under the laws of the State of North Carolina ) that the above-named Primary and Secondary Agents are hereby authorized to execute and file applications for federal and/or state assistance on behalf of the Organization for the purpose of obtaining certain state and federal financial assistance under the Robert T. Stafford Disaster Rehef & Emergency Assistance Act, (Public Law 93-288 as amended) or as otherwise available . BE IT FURTHER RESOLVED that the above-named agents are authorized to represent and act for the Organizalion in all dealings with the State of North Caroli na and the Federal Emergency Management Agency for all maners pertaining to such disaster assistance requ ired by lhc grant agreements and the auurances printed on the reverse side hereof. BE IT F!NALL Y RESOLVED THAT the above-named agents arc authorized to act sevaally. PASSED AND APPROVED this day of 20 GOVERNING BODY CERTIFYING OFFICIAL Name and Title Name Name and Title Official Position Name and Title Daytime Telephone CERTIFICATION I, , (Name) duly appointed and (Title) of the Governing Body, do hereby certify that the above is a true and correct copy ofa resolution passed and approved by the Governing Body of (Organization) on the day of ,20 . Date: Signature: Rev. 06/02 . . . . . . . . . . . . . .... . . . . • &, ••• =-= en m-:11 c:, mz 110716a HC BOC Page 84 APPLICANT ASSURANCES The applicant hereby assu res and certifies that it wi ll comply with the FEW. regulations , policies, guidelines and requirements lno.iditll OMS's Cirailars No. A-95 and A-102, and FMC 74--4, as they relate to the application, acceptance and use of Federal funds for this Federa lly assisted project . Also , the Applicant gives assurance and certifies wi1h respect to and as a condition for the grant that 1 It possesses legal authority to apply for the grant and to finance and construct the proposed facilities; that a resolution , motion or similar action has been duly adopted or passed as ari o!ftCial act of the applicanrs governing body , authorizing the filing of the application, includng all understancl~s and assurances contained therein, and diredlng and authorizing the person Identified as the olflCial representative of the applicant to act in connection with the application and to provide such additional infoonation as may be required . 2. It will comply with the provisions of: Executive Order 11988, relating to Floodplain Management and Executive Order 11990, relating to Protection of Wetlands. 3. It win have sufficient funds available to meet the non-federal share of the cost for construction projects. Sufficient funds wUI be available when construction is completed to assure effective operation and maintenance of the facility for the purpose constructed . 4. It will not ente r into a construction contract(s) for the project or undertake other activities until the conditions of the grant program(s) have been met. 5. It will provide and main tain competent and adequa1e architectural engineenng supervision and lllSpedion at the construction site to insure that the completed work conforms with the approved plans and specifications; that it will furnish progress reports and such other information as the Federal grantor agency may need. 6. It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the app licable Federal, State and local agencies for the maintenance and operation of such facilities . 7. It will give the grantor agency and the Comptroller General, through any authorized representative. acoess to and the right to examine an records , books . papers, or dOOJments related to the grant 8. It wRI require the facility to be designed to comply with the 'American Standard Specifications for Making Build i1¥JS and Facilities Accessrble to . and Usable by the Physically Handicapped." Number A1171-1961 , as modified (41 CFR 101-17-7031). The appHcantwill be responsible for oonducting Inspections to insure compliance with these specifications by the contractor. 9. It will cause work on the project to be corrmenced within a reasonable time after receipt of nolifteation from the approving Federal agency that funds have been approved and will see that work on the project wiU be proseruted to completion with reasonable diligence. 10. It will not dispose of or encumber its title or other interests in the site and facilities during the period of Federa l interest or while the Govemment holds bonds, whichever is the longer. 11. It agrees to C011'11)1y with Section 311 , P .L. 93 -288 and with TIiie VI of the CMl Rights Act of 1964 (P.L 83-352) and in accordance with Title VI of the Act, no person il the United States shaU, on the grourld of race, color, or national origin. be excluded from participation in, be denied the benefits of, or be otherwise subjected to disaimination under any program or activity for which the applicant receives Federal financial assis1ance and wiH immediately take any measures necessary to effectuate this agreement. If any real property or structure is provided or improved with the aid of Federal financial assistance extended to the AppHcant, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee. for the period during which the real property or structure is used for a purpose for which the Federa l financial assistance is extended or for another purpose involving the provision of similar se,vices or benefrts . 12 . It wm estabtish safeguards to prohi>lt employees from us~ their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others , particula~y those with whom they have family, business, or other ties. 13. It wnl comply with the requirements of Title II and Title Ill of the Uniform Relocation Assistance and Rea l Property Acquisitions Act ol 19?0 (P.l. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and Federally assisted programs . 14 . It will COl11)1y with all requiremellts imposed by the Federal grantor agency conooming special requirements of law, program requirements, and other administrative requirements approved in accordance with 0MB Circular A-102. P.L 93 -288 as amended, and applicable Federal Regulations. 15. It will comply with the provisions of the Hatch Act which limit the political activity of employees. 16 . It wm comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act. as they apply to hospital and ~cational instttution empbyees of State and bcal governments. 17 . (To the best of his/her knowledge and be!ieij the disaster relief work described on each Federal Emeigency Management Agency (FEMA) Project Application for which Federal Financial assistance is requested is eligible In acx:ordance with the clileria contained in 44 Code of Federal Regulations , Part 200 , and applicable FEMA Handbooks. 18 . The emergency or disaster relief wOl1I therein described for which Federa l Assistance is requested hereunder does not orwm not duplicate benefits received for the same loss from another source . 19 . It will (1) provide without cost to the United States all lands, easements and ri;lh&-Ol-way necessary for acx:omplishments of the approved worll : (2) hold and save the Untted States free from damages due to the approved work or Federal funding . 20 . This assurance is given in consideration of and for the purpose of obtaining any and al Federal grants, loans, reimbursementS, advances, contracts, property. discounts of other Federa l financial assistance extended after the date hereof to the Applicant by FEMA , that such Federal Financial assistance wm be extended in reliance on the representations and agreements made in this assurance and that the United States sha M have the right to seek judicial enforcement of this assurMce . This assurance Is bindng on the applicant its suocessors. transferees, and assignees, and the person or persons whose signatures appear on the reverse as auloollzed to sign this assurance on behalf of the applicant 21 .11 wil comply with the flood insurance purchase requ irements of Section 102(a) of the Fbod Disas1er Protection Act of 1973. Public Law 93-234, 87 Stat. 975, approved December 31 , 1973. Section 102(a) requires , on and after Mardi 2, 1975. the purchase of flood insurance in communities where such insurance Is available as a oondition for the reoept of any Federal financia l assistance for construction or acquisition purposes for use in any area that has been identffied by the Director, Federal Emergency Management Agency as an area having special flood hazards. The phrase 'Federal financial assistance" inckldes any fonn of loan, grant, guaranty, insurance paymen1. rebate, subscy, disaste r assistance loan or grant. or any other form of direct or indirect Federal assislance . 22.11 wUI comply with the Insurance requirements of Section 314, PL 93-288 , to obtain and maintain any other insurance as may be reasonable , adequate. and necessary to prated aga inst further loss lo any property which was replaced, restored, repaired . or constructed with this assistance . 23 . It wit defer furlding of any projects Involving flexible fundng until FEMA makes a favorable environmental clearance , if this is required . 24 . It wUI assist the Federa l grantor agency in its compliance with Section 106 of !he National Historic Preservation Act of 1966 , as amended . (16 U S.C. 470), Executive Order 11593, and the An:heologica l and Historic Preservation Act of 1966 (16 U.S.C. 469a-1 et seq .) by (a) consullirg with the State Historic Preservation Officer on the conduct of investigations, as necessary , lo identify properties Isled in or eligible for inclusion in the Nationa l Register of Historic places that are slbject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with an requirements established by the Federal gra ntor agency to avoid or mitigate adverse effects upon such properties. 25 . n will, for any repa irs or construction financed herewith, comply with applicable standards of safety , detency and sanitation and in conformity with appicable codes, specih:ations and standards; and, wi ll evaluate the natural hazards in areas in which the proceeds of the grant or loan are to be used and take appropriate action to mitigate such haz.ards, including safe land use and construction practices. STA Tc ASSURANCES The State agrees to take any necessary action within State capabilities to require compliance wtth these assurances and agreements by the applica nt or to assume responsibility to the Federal government for any deficiencies not resolv ed to the satisfaction of the Regional Director. 110716a HC BOC Page 85 Agenda Item _Ll_.,.__ .. _-=J=::=-- H a r nett r COUNTY N--0 ...;R _TH_C_A_R_O_L_I N-A-------------------------------www--.h-ar-ne-tt-.o-rg- RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO CONVEY CERTAIN REAL PROPERTY TO THE TRUSTEES OF CENTRAL CAROLINA COMMUNITY COLLEGE THAT WHEREAS, the County of Hamett, North Carolina (the "County") is a valid existing political subdivision of the State of North Carolina, existing as such under and by virtue of the Constitution, statutes and laws of the State of North Carolina; and, WHEREAS, the County is the owner of a certain 3.11 acre real property tract located offN.C. Highway 87 in the Barbecue Township area of Hamett County in the Western Hamett Industrial Park; this tract is more particularly described as Lot 2A as shown on that map recorded in Map No. 2008-1088 , Harnett County Registry with an address of 220 Olive Farm Road , Sanford, NC 27332 with parcel ID NO. 039576003502; that located on this tract is an approximate 8,600 square foot building with asphalt parking area; and, WHEREAS, the Trustees of Central Carolina Community College ("CCCC Board") have expressed a need to the Harnett County Board of Commissioners ("County Board") for the CCCC Board's procurement of real property suitable for the location and operation of a community college facility in the general location of the Western Harnett Industrial Park; that representatives of the CCCC Board have examined the Lot 2A located in the Western Harnett Industrial Park and have found said lot to be appropriate for its community college site need; and, WHEREAS, in response to the CCCC Board's request, the County Board has determined that it would be in the best interest of the County to provide the above described real property with building improvements to the CCCC Board to be used for community college education purposes at no purchase cost to the CCCC Board; that said conveyance of real property by the County to the CCCC Board is properly allowed by N.C. General Statutes §160A-274 and §115D-15.l(c). NOW, THEREFORE, BE IT RESOL YEO BY THE HARNETT COUNTY BOARD OF COMMISSIONERS AS FOLLOWS: 1 . The County Board does hereby approve the conveyance by General Warranty Deed by the County as Grantor to the Trustees of Central Carolina Community College as Grantee, Lot 2A of the Western Hamett Industrial Park as shown on that map recorded in Map No. 2008-1088 Hamett County Registry, together with an ingress, egress and utility easement as it extends from N.C. Highway 87 and the public right of way of Olive Farm Drive (SR 2433) to the subject lot. Such conveyance shall be subject to general utility easements, Restrictive Covenants and rights of way of record. 2. The above described real property shall be conveyed to the Trustees of Central Carolina Community College for a purchase price of zero dollars ($0). 3. The County Board Chairman is hereby authorized to execute the nece ssary documents to effectuate this real property conveyance. Duly adopted thi s the 7th day of November, 2016. ATTEST: Margaret Regina Wheeler, Clerk to the Board strong roots • new growth Jim Burg in, Chairman Hamett County Board of Commissioners 110716a HC BOC Page 86 Agenda Item __ '/_._----=.:I~J---- Board Meeting Agenda Item MEETING DATE: November 7, 2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request for Salary Compression Increase for NC A&T staff, Kittrane Sanders REQUESTED BY: Tyrone L. Fisher, County Extension Directo~ REQUEST: The North Carolina Cooperative Extension, Hamett County Center, request a salary compression increase for NC A&T staff, Kittrane Sanders of $1 ,031.20 (plus fringe benefits). To address issues associated with salary compression, NC State Extension and the Cooperative Extension Program at NC A&T made adjustments to raise the salaries of active NC State Extension employees that fell below the new base salaries to $36 ,000 (Bacherlor's Degree) and $42,000 (Master's Degree). It is important that the Cooperative Extension Program at NC A&T make these adjustments in order to maintain competiveness, control salary inequities, retain a skilled workforce, and to reduce the risk of demotivating the work environment. Based on Kittrane Sanders' current salary ($39,42 2), the compression adjustment of $2,578 (pl use fringe benefits) would increase her salary to $42 ,000.00. Requesting Hamett County pay their 40% cost-share amount of compression increase of $1 ,031.20, Social Security of $76.91, State Retirement of $162.07. A total of $1,270.18. Compression adjustments should be included in the November 30, 2016 check. C:\Use rs\swilli ams\Desktop\Count y form s\agend aform2 016.d oc I of2 Page 110716a HC BOC Page 88 Tyrone Fisher From: Sent: To: Subject: Importance: Good afternoon Tyrone, Lonnette Marsh <k1marsh2@ncat.edu> Monday, October 17, 2016 2:06 PM Tyrone Fisher; Tyrone Fisher Salary Compression Increase High As we discussed, effective July 1, 2015 NC State Extension raised the base salary for field staff to $35,000.00 (Bachelor's Degree) and $40,000.00 (Master's Degree). To address issues associated with salary compression. they also adjusted salaries of active NC State Extension employees that fell below the new base salaries to $36,000.00 (Bachelor's Degree) and $42,000.00 (Master's Degree). It is important that the Cooperative Extension Program at N.C. A& T make similar adjustments in order to maintain competiveness, control salary inequities, retain a skilled workforce, and to reduce the risk of demotivating the work environment. Compression adjustments should be included in the November 30, 2016 check, in which payroll is due by November 10. Based on Kittrane Sanders' current salary ($39,422.00), the compression adjustment of $2,578.00 (plus fringe benefits) would increase her salary to $42,000.00. I am requesting that Harnett County pay their 40% cost-share amount of the salary compression increase plus fringe benefits as follows: Compression adjustment: $2,578.00 Compression Social Security State Retirement Total Adjustment Harnett County 1,031.20 76.91 162.07 $1,270.18 40% CEP A&T 1,546.80 120.30 253.50 $1,920.60 60% You have inquired on several occasions if we would be able to increase Kittrane's salary based on the above information. Thank you for your support and assistance in this matter. As you indicated you will contact me by the end of the week. Lonnette Lonnette Marsh, M.Ed. Interim Regional Program Coordinator, Western Region The Cooperative Extension Program North Carolina A&T State University Coltrane Hall, Room 216 P.O. Box 21928 Greensboro, NC 27420 Office: 336-285-4692 Main: 336-334-7956 Fax: 336-334-7298 K1marsh2@ncat .e du 1 110716a HC BOC Page 89 Fiscal Policy Guidelines For: Harnett COUNTY NORfH CAROLINA Harnett County, North Carolina Originally Adopted: May 7, 2012 DRAFT Proposed Amendments as of ~11.7.16 Agenda Item __ '-I ____ -____ /<--"--- 110716a HC BOC Page 90 FISCAL POLICY GUIDELINES Harnett County, North Carolina TABLE OF CONTENTS Objectives Capital Improvement Budget Policies Debt Policies Reserve Policies Budget Development Policies Education Funding Policies Cash Management/ Investment Policies Enterprise Funds Policy Summary of Policy Ratios Page 2 3-4 5 6 7 8 9-IO 11-12 13 ,-Harnett --COUNTY 110716a HC BOC Page 91 FISCAL POLICY GUIDELINES Harnett County, North Carolina ~Harnett --COUNTY FISCAL POLICY GUIDELINES -OBJECTIVES This fiscal policy will intluence and guide the financial management practice of Harnett County, North Carolina. A fiscal policy that is adopted, adhered to , and regularly reviewed is recognized as the cornerstone of sound financial management. Effective fi scal policy: • Contributes to the County's ability to in s ulate itself from fi scal crisis, • Enhances short term and long term financial credit ability by he lping to achieve the high est credit and bond ratings possible, • Promotes long-term financial stability by establishing clear and consistent guidelines, • Directs attention to the total financial picture of the County rather than si ngle issue areas, • Promotes the view of linking long-run financial planning with day to day operations, and • Provides the Coun ty Staff, the County Board of Commissioners and the Co unty c it izens a framework for measuring the fiscal impact of gove rnment serv ice s against established fiscal parameters and guidelines. • This policy will be reviewed periodically by County staff and any changes will be approved by the Board of Commissioners. To these ends, th e following fiscal policy state me nts are presented. 2 110716a HC BOC Page 92 FISCAL POLICY GUIDELINES Harnett County, North Carolina ~Harnett --COUNTY CAPITAL IMPROVEMENT BUDGET POLICIES I. It is the responsibility of the County Board of Commissioners to provide for the capital facilities necessary to deliver municipal services to the citi zens of the County, as well as facilities for the Harnett County Public Schools and the Central Carolina Community College system. 2. The County will consider all capital improvements in accordance with an adopted Capital Improvement Plan . 3. The Capital Improvement Plan is inclusive of Capital Improvements (renovations), Capital Replacement (vehicles and heavy equipment) and Major Capital Projects (new buildings). 4. The County will develop a five-year Capital Improvement Plan and review and update the plan annually. T he Harnett County Public Schools and the Community College System will s ubmit their respective five-year capital improvement requests annually and will provide a prioritization for the improvements within their request for the County Commi ssione r's review. 5. The Co unty will enact an annual capital budget based on the fi ve-year Capital Improvement Plan, while considering changes in population, changes in real estate develo pment, or changes in ass umptions in the capital budget projection s. 6. The County, in consultation with the Harnett County Public School and Community Coll ege Systems, will coordinate development of the capital impro vement budget with development of the operating budget. Future operating costs associated with new capital improveme nts will be projected a nd included in operating budget forecasts. 7. The Capital Improveme nt Plan will include the estimated costs for the County to maintain all County , Public School and Community College assets at a leve l adequate to protect the public's welfare and safety, the County's capital investment and to minimize future maintenance and replacement costs. A maintenance and replacement schedule will be developed and followed based upon these estimates. 3 110716a HC BOC Page 93 FISCAL POLICY GUIDELINES Harnett County, North Carolina '1iiill Harnett la!..(JIJ C OUN TY 8. The County, in consultation with the Harnett County Public School and Community Col lege Systems, will identify the estimated costs and potential funding sources for each capital project proposal before it is submitted for approval. 9. The County will pursue the most cost effective financing consistent with prudent financial management. 4 110716a HC BOC Page 94 FISCAL POLICY GUIDELINES Harnett County, North Carolina '11ii11 Harnett --COUNTY DEBT POLICIES l. The County will confine long-term borrowing to capital improvements or projects that cannot be financed from current revenues except where approved justification is provided. 2. The County will take a balanced approach to capital funding utilizing debt financing, capital reserves and pay-as-you-go funding that will provide the least financial impact on the taxpayer. Pay-as-you-go funding will come from budgeted appropriations. 3. When the County finance s capital improvements or other projects by issuing bonds or entering into capital leases, it will repay th e debt within a period not to exceed the expected useful life of the project. Target debt ratios will be annually calculated and included in the review of financial trends. 4. Net debt as a percentage of estimated market value of taxable property shall not exceed 2.5%. Net debt is defined as any and all debt that is tax-supported. 5. Debt Service expenditures as a percent of total governmental fund expenditures should not exceed 15.0%. Should this ratio exceed 15%, staff must request an exception from the Board of Commissioners stating the justification and expected duration of the policy exception. Exceptions shall be n:v iewed and approved annually by the Board of Commissioners until compliance is achieved . 6. The County will retire tax anticipation debt, if any, annually and will retire bond anticipation debt within six months after completion of the project. 7. Payout of aggregate outstanding tax-supported debt principal shall be no less than 50.0% repaid in 10 years. 110716a HC BOC Page 95 FISCAL POLICY GUIDELINES ~Harnett Harnett County, North Carolina --COUNTY RESERVE POLICIES I. 2. ,\•, ai latile hmtl l'lalt1nee, n., tle ll11ed iA (,~; 15 ') al the rlu·oe of eac h llornl ~ear ,lmuld tie nt leas! 15°0 flt' the I tilul .\nnuRI Orenlli lll, Butl !,el. If ll'l e ( \-1 un1 :, i·, no t iA rnmr liance ,,., it h thi, poli.:~ at !he time tAe l·i·oeul Pe lie~ Cit1 ide l iAe., are aJo p1etl. tloie County will .,lri,e 10 he in wmrlim1re ,,i1hin a .16 mont h reriod. lhe Cou nt~ Bo a rd ma~. from time to tin1e. ut i li,•e fund ha lan.:e .o 1hat v,ill reduce ti', ai lah le ft1nd halanee .; tielo v, 1l1e 15°,, po lie~ for tloie fl llFflO',e., or a 1.l.?dared lb,al e me rgenc~ or othe r .ouch glohal f'tl rflo.,e 1L 10 prete,H the long te rm fr;e nl .oeeuri t:, l:l f Ha nwlt Cnttnt:,. In ,t1 eh cireu111 tunee.,. tloi e Boartl "ii I c1tlt1 fl l a fl Ian le re ,tore tAe ,r. ailt1l:ile ft md ha la nces to the po li e~ le, e l ,,., itloii n 3G 1llOAtAS. 11· re'.o turatiun eannot be act:ompl i.,Aed ,.., itloiin ot1ch time f1eriod •,· i1hou1 ,e, ere har<:bhifl IO 1he Count~. th en t he Board"" ill e·;tn a l i .ha tli t1 ~rent a t1 t app rof)ri ate 1i n1 e periotl . l\1oAie .• iA e·,eeti.• of 15°0 tl\ailaale ltmd aalanee •nill lcie trnn,fo n-ed 10 a C apitnl Ro:ine 1'1111d. I. I he Count, 11 ill maintai n a min imum l nassign.:d I· und Ba lance. as defined h, th.: G1l\ ..:mmental Accounting Standards Board. at the c lo,..: o f ..:ad1 fiscal ,ear ..:qua l to 15% of General Fund r ,pcndi1 urcs ,, i1h a ta rg.:ted l nassigned Fund Ba lance equal ro 20% ol' G.:nernl Fun d F,p.;ndit urcs . 2. In th..: .:, .:nt that fu nds are a, ail a ble O\t'r and be, ond the 20% targ<!ted amo u nt. those fun ds ma, he transferred to a cap ital resene fu nd . a capital projects fund . to pa,-d1m n d..:bt or to fund ot her on..:-tim<.: us..:s. Such t ransl~rs or us.:s shall h..: ap prcl\.:d h, the Board o f Cmmt,· Commissioners in conjunction II ith a sta ff r.:commendat ion bas..:d upon a fund balance ana l, sis to b.: compl.:te d II ithin si'\ mon ths of t hc close of .:ach fiscal , ..:ar taJ..in g into con sideration the pr ior ,.:ar·s fina ncial stat..:mems . curr.:nt ,.:ar-to -dat.: hudgct p.;rfo1111ance. eurr.:nt prope11, ta, , aluat ions and the Count, ·s most r..:c..:nt h adopted cap ital impro, ..:men t plan . 3. lh..: Cou nt , Board ma,. from time-to-time. utilt1c fund halanccs that" ill red uce L n,Lssie n..:d I· un d Balance bekm the 15% m inimum for the pu1poses of a d..:clared Ii seal emcr gcnc, or othe r such pu r pose as to protec t or .:nhanc.: th..: lo ng-t..:nn li scal s..:curit, of the Count,. In such circumstances. t h.: BL)ard \\ ill adopt a plan to rcstor.: th.: { lmLssi!rnc d I u nd Ha lanci: to the targ.:t le, d II ithin 36 months. If r..:,torati o n cannot b.: ar..:ompl ished ,dt hin such tim..: period II ithout s..:1 er.: hard ship to the 6 110716a HC BOC Page 96 FISCAL POLICY GUIDELINES Harnett Harnett County, North Carolina COUNTY Count,. th..:n th..: Board \I ill ..:stabli~h a ditli.:r..:nt but appropriate tune p..:rirnl 7 110716a HC BOC Page 97 FISCAL POLICY GUIDELINES Harnett County, North Carolina ~Harnett --COUNTY BUDGET DEVELOPMENT POLICIES I. The Budget Process will be compliant with th e North Caro lina Local Government Budget and Fiscal Control Act. 2. One-time or other spec ial revenues will not be used to finance continuing Cou nty operations but instead will be used for funding special projects. 3. The County will pursue an aggressive policy seeking the collection of current and delinquent property taxes, utility, license, permit and other fees due to the County. 4. County staff will generate reports that show actual revenues and expenditures compared to the budget and will present this to the Co unty Board on a monthly basis. i__Budget amendments will be brought to the County Board for consideration as needed. 8 110716a HC BOC Page 98 FISCAL POLICY GUIDELINES ~Harnett Harnett County, North Carolina --COUNTY EDl 'C /\ 110", Fl '\Dl \iG POLICIES I. , 3. -l. 5 . It is the in tent of the (. \rnnt) to JJ1J1rop r iate fun ding to t he 13o anl or f'ducat ion to ,L,sure that the necessan resources a rc pro, idcd fo r current e,pcnse and to meet the 1011 ,, cal th fund in g requ i rements. I he Co unt\ 11 ill p ro, ide current c,pensc fu nding bas.::d upon th.:: mo st recent ~n o11 n 2"J month m .::rage dai h membership (/\D \1) t imes the mo st rece nt l--.no11n l h rce-Y.::ar ,\,eragc of A ppropriations as d.::t.::rm incd h, th e "<C Dc partmcnt o r P ubl ic Inst ruction. ·1 he Cou111, ,, i II pnl\ idc f undin g for an a nnual classroom !cacher s upple mcnt to those teachers II ho II ere e m p lo,cd a s or Scpte m bcr I of thc prcceding liscal ,car. lo remain e l igi b le for the pa,mcnt. the teac her must re ma in in thc cmplo,mcnt or the ll a rne tt Count, School s\ stem. as a teacher. at t he ti me the pa, ment is madc. !or p urposes o r t hi s f undi ng, a teacher is deli rn.:d a s thosc indi, iduals ,, ho a n: inc luded in th e l'uh/ic Schou/ l'aso1111cl S um111a11" pro, ided h , t he "<<. lk pa11me nt of Pub lic In s truc t ion. I hc Cou nt, 11 ill p n\\ idc fund s fo r Cap ital and C a p n al ~laintcnan ce. I hc source or fund ing II i ll he a port ion or the sales ta, e,pansion basis a nd 11 ill he disbursed based upon the 13oard o f l:ducation · s latcst a p pro, ed Capital lmprcl\ e mcnt P lan (C IP ) at the discretion o r thc B oard o f Count,· Comm issio ne rs . I he Count , 11 i ll J e ta i l the amoums to he b uclgcted u n d e r this pnl 1c1 a,; part or th e a nnual bu dgct ord ina nce. 9 Formatted: No bullets or numbering 110716a HC BOC Page 99 FISCAL POLICY GUIDELINES Harnett Harnett County, North Carolina COUNTY CASH MANAGEMENT/ INVESTMENT POLIClES I. It is the intent of the County that public funds will be invested to the extent possible to reduce the dependence upon property tax revenues. Funds will be invested with the chief objectives of safety of principal, liquidity, and yie ld, in that order. All deposits and investments of County funds will be in accordance with N .C.G.S. 159. 2. Up to one-half (50%) of the appropriations to Non -County Agencies and to non debt-supported capital outlays for County Departments can be encumbered prior to December 3 I. Any additional authorization shall require the County Manager's written approval upon justification. The balance of these appropriations may be encumbered after January I, upon a finding by the County Manager that there is a reasonable expectation that the County's Budgeted Revenues will be realized. 3. The County will use a Central Depository to maximize the avail abi lity and mobility of cash for all funds that can be legally and practically combined. 4. Cash Flows will be forecasted and in vestme nts wi ll be made to mature when funds are projected to be needed to meet cash flow requirements. 5. Liquidity: No less than 20% of funds available for investment will be maintained in liquid investments at any point in time. 6. Maturity: All investments will mature in no more than thirty-six (36) months from their purchase date. 7. Custody: All inv estments will be purchased "payment-verses-delivery" and if certificated will be held by the Finance Officer in the name of the County. All non-certificated investments will be held in book-entry form in the name of the County with the County's third party Custodian (Safekeeping Agent). 8. Authorize d Investments: The County may deposit County Funds into: Any Board approved Official Depository, if such funds are secured in accordance with NCGS-159 (31 ). The County may invest County Funds in : the North Carolina Capital Management Trust, US Treasury Securities, US Agency Securities specifically authorized in GS-159 and rated no lower than ·'AAA", and Commercial Paper meeting the requirements of NCGS-159 plus having a national bond rating. 9. Diversi fication: No more t han ~JQ% of the County's in vestment fund s may be inve sted in a specific company's commercial paper and no more than ~25% of the County's investment funds may be invested in commercial paper. No more 10 110716a HC BOC Page 100 FISCAL POLICY GUIDELINES Harnett County, North Carolina "1iiiiill Harnett --COUNTY than 25% of the County's investments may be invested in any one US Agency 's Securities. 10 . Allocation: Investment income will be allocated to each participating fund or account based on a fair and equitable formula determined by the Finance Director. II 110716a HC BOC Page 101 FISCAL POLICY GUIDELINES Harnett County, North Carolina flJliiiiill Harnett --COUNTY ENTERPRISE FUNDS POUCY The County maintains Enterprise Funds (primarily water and wastewater) that are self-sustaining for both operational and capital purposes. The Enterprise Funds will adhere to the County' Fiscal Policy with any exceptions being reported in this section. • These policies will allow for orderly expansion of services and to allow operation within the financial framework insuring efficiency while providing necessary services. • They promote long-term financial stability. • They insure the future viability of the system while providing for predictable and reasonable rate increases. Budget Policies: • Enterprise Funds w ill develop a multi-year capita l improvement plan, which wil l be reviewed and updated annually. • Any improvements required to meet new regulatory requirements or to meet chan ges in the serv ice demands will be included in either the capital improvement plan or the annual budget request. • Service rates will be reviewed annually as part of the budget process. • Service rates will be adjusted as needed to provide adequate funding for the proper operation, maintenance, and expansion of the system. • Service rates will be adjusted as necessary to meet bond covenants, debt service obligat ions, and Adopted Financial Policy Guidelines. Debt Policies: • The Enterprise Fund is responsible for setting rates and charges at s uch a level which maintains the ·'self-supporting" nature of the fund. • The County will target a minimum amount of equity funding of I 0% of the Enterprise Fund capital improvement plan on a five-year rolling average. • The Enterprise Fund will comply with all applicable bond covenants. 12 110716a HC BOC Page 102 FISCAL POLICY GUIDELINES Harnett County, North Carolina '1liill Harnett --COUNTY • The Enterprise Fund will maintain a debt service coverage ratio as defined by the General Indenture of the Enterprise System Revenue Bonds. These minimum requirements are s ummarized to be: o I .20x debt service coverage on Parity Indebtedness (Revenues for this measure may include 20% of the balance in the Surplus Account at the end of the preceding Fiscal Year) o I .OOx debt service coverage of Parity Indebtedness, General Obligation Indebtedness, Subordinate Indebtedness, Other Indebtedness, and any amount due to the Qualified Reserve Fund or Qualified Reserve Fund Substitute. Reserve Policies: • The County has adopted a comprehensive strategy for the long-term s tability and financial health of each Enterprise Fund that provides for annual increases in fund reserves to an e s tabli s hed goal of 50% of operatin g and maintenance expenses. 13 110716a HC BOC Page 103 FISCAL POLICY GUIDELINES Harnett County, North Carolina SUMMARY OF KEY POLICY RATIOS Ratio Tax Supported Debt to Assessed Value: Tax Supported Debt Service vs. Expenditures: Tax Supported I 0-Y ear Payout Ratio: 111J1i11 Harnett --COUNTY Policy <2.5% <15.0% >50.0% General Fund l nass igncd A\ailalll ~ Fund Balance ((,S 159 ) as a Percent of Operating Budget: >15.0% Enterprise Fund Pay-go Capital (5-year Rolling Average): Enterprise Fund Parity Debt Service Coverage (with 20% of Surplus Account): Enterprise Fund Debt Service Coverage on all Indebtedness: Enterprise Fund Reserves as a Percent of Operating and Maintenance: 14 >10.0% >l.20x >I.OOx >50% 110716a HC BOC Page 104 Fiscal Policy Guidelines For: Harnett COUNTY NORTH CAROLINA Harnett County, North Carolina Originally Adopted: May 7, 2012 Proposed Amendments as of 11.7.16 110716a HC BOC Page 105 FISCAL POLICY GUIDELINES Harnett County, North Carolina - Harnett COUNTY -- TABLE OF CONTENTS Page Objectives 2 Capital Improvement Budget Policies 3-4 Debt Policies 5 Reserve Policies 6 Budget Development Policies 7 Education Funding Policies 8 Cash Management / Investment Policies 9-10 Enterprise Funds Policy 11-12 Summary of Policy Ratios 13 110716a HC BOC Page 106 FISCAL POLICY GUIDELINES Harnett County, North Carolina - Harnett COUNTY FISCAL POLICY GUIDELINES-OBJECTIVES This fiscal policy will influence and guide the financial management practice of Hamett County, North Carolina. A fiscal policy that is adopted, adhered to, and regularly reviewed is recognized as the cornerstone of sound financial management. Effective fiscal policy: • Contributes to the County's ability to insulate itself from fiscal crisis, • Enhances short term and long term financial credit ability by helping to achieve the highest credit and bond ratings possible, • Promotes long-term financial stability by establishing clear and consistent guidelines, • Directs attention to the total financial picture of the County rather than single issue areas, • Promotes the view of linking long-run financial planning with day to day operations, and • Provides the County Staff, the County Board of Commissioners and the County citizens a framework for measuring the fiscal impact of government services against established fiscal parameters and guidelines. • T his policy will be reviewed periodically by County staff and any changes will be approved by the Board of Commissioners. To these ends, the following fiscal policy statements are presented. 2 110716a HC BOC Page 107 FISCAL POLICY GUIDELINES Harnett County, North Carolina - Harnett COUNTY CAPITAL IMPROVEMENT BUDGET POLICIES 1. It is the responsibility of the County Board of Commissioners to provide for the capital facilities necessary to deliver municipal services to the citizens of the County, as well as facilities for the Harnett County Public Schools and the Central Carolina Community College system. 2 . The County will consider all capital improvements in accordance with an adopted Capital Improvement Plan . 3 . The Capital Improvement Plan is inclusive of Capital Improvements (renovations), Capital Replacement (vehicles and heavy equipment) and Major Capital Projects (new buildings). 4. The County will develop a five-year Capital Improvement Plan and review and update the plan annually. The Hamett County Public Schools and the Community College System will submit their respective five-year capital improvement requests annually and will provide a prioritization for the improvements within their request for the County Commissioner's review. 5. The County will enact an annual capital budget based on the five-year Capital Improvement Plan, while considering changes in population, changes in real estate development, or changes in assumptions in the capital budget projections. 6. The County, in consultation with the Harnett County Public School and Community College Systems, will coordinate development of the capital improvement budget with development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. 7. The Capital Improvement Plan will include the estimated costs for the County to maintain all County, Public School and Community College assets at a level adequate to protect the public 's welfare and safety, the County's capital inve stment and to minimize future maintenance and replacement costs. A maintenance and replacement schedule will be developed and followed based upon these estimates. 3 110716a HC BOC Page 108 FISCAL POLICY GUIDELINES Harnett County, North Carolina - Harnett COUNTY 8. The County, in consultation with the Hamett County Public School and Community College Systems, will identify the estimated costs and potential funding sources for each capital project proposal before it is submitted for approval. 9. The County will pursue the most cost effective financing consistent with prudent financial management. 4 110716a HC BOC Page 109 FISCAL POLICY GUIDELINES Harnett County, North Carolina - Harnett COUNTY DEBT POLICIES I. The County will confine long-term borrowing to capital improvements or projects that cannot be financed from current revenues except where approved justification is provided. 2. The County will take a balanced approach to capital funding utilizing debt financing, capital reserves and pay-as-you-go funding that will provide the least financial impact on the taxpayer. Pay-as-you-go funding will come from budgeted appropriations. 3 . When the County finances capital improvements or other projects by issuing bonds or entering into capital leases, it will repay the debt within a period not to exceed the expected useful life of the project. Target debt ratios will be annually calculated and included in the review of financial trends . 4. Net debt as a percentage of estimated market value of taxable property shall not exceed 2.5%. Net debt is defined as any and all debt that is tax-supported. 5. Debt Service expenditures as a percent of total governmental fund expenditures should not exceed 15.0%. Should this ratio exceed 15%, staff must request an exception from the Board of Commissioners stating the justification and expected duration of the policy exception. Exceptions shal I be reviewed and approved annually by the Board of Commissioners until compliance is achieved. 6. The County will retire tax anticipation debt, if any, annually and will retire bond anticipation debt within six months after completion of the project. 7. Payout of aggregate outstanding tax-supported debt principal shall be no less than 50.0% repaid in 10 years. 5 110716a HC BOC Page 110 FISCAL POLICY GUIDELINES Harnett Harnett County, North Carolina COUNTY RESERVE POLICIES 1. The County will maintain a mm1mum Unassigned Fund Balance, as defined by the Governmental Accounting Standards Board, at the close of each fiscal year equal to 15% of General Fund Expenditures with a targeted Unassigned Fund Balance equal to 20% of General Fund Expenditures. 2 . In the event that funds are available over and beyond the 20% targeted amount, those funds may be transferred to a capital reserve fund, a capital projects fund, to pay-down debt or to fund other one-time uses. Such transfers or uses shall be approved by the Board of County Commissioners in conjunction with a staff recommendation based upon a fund balance analysis to be completed within six months of the close of each fiscal year taking into consideration the prior year's financial statements, current year-to-date budget performance, current property tax valuations and the County's most recently adopted capital improvement plan. 3 . The County Board may, from time-to-time, utilize fund balances that will reduce Unassigned Fund Balance below the 15% minimum for the purposes of a declared fiscal emergency or other such purpose as to protect or enhance the long-term fiscal security of the County. In such circumstances, the Board will adopt a plan to restore the Unassigned Fund Balance to the target level within 36 months. If restoration cannot be accomplished within such time period without severe hardship to the County, then the Board will establish a different but appropriate time period. 6 110716a HC BOC Page 111 FISCAL POLICY GUIDELINES Harnett County, North Carolina - Harnett COUNTY BUDGET DEVELOPMENT POLICIES 1. The Budget Process will be compliant with the North Carolina Local Government Budget and Fiscal Control Act. 2. One-time or other special revenues will not be used to finance continuing County operations but instead will be used for funding special projects. 3. The County will pursue an aggressive policy seeking the collection of current and delinquent property taxes, utility, license, permit and other fees due to the County. 4. County staff will generate reports that show actual revenues and expenditures compared to the budget and will present this to the County Board on a monthly basis. 5. Budget amendments will be brought to the County Board for consideration as needed. 7 110716a HC BOC Page 112 FISCAL POLICY GUIDELINES Harnett Harnett County, North Carolina COUNTY EDUCATION FUNDING POLICIES 1. It is the intent of the County to appropriate funding to the Board of Education to assure that the necessary resources are provided for current expense and to meet the low wealth funding requirements. 2 . The County will provide current expense funding based upon the most recent known 2nd month average daily membership (ADM) times the most recent known Three-Year Average of Appropriations as determined by the NC Department of Public Instruction. 3. The County will provide funding for an annual classroom teacher supplement to those teachers who were employed as of September J of the preceding fiscal year. To remain eligible for the payment, the teacher must remain in the employment of the Harnett County School system, as a teacher, at the time the payment is made. For purposes of this funding, a Teacher is defined as those individuals who are included in the Public School Personnel Summary provided by the NC Department of Public Instruction. 4. The County will provide funds for Capital and Capital Maintenance. The source of funding will be a portion of the sales tax expansion basis and will be disbursed based upon the Board of Education's latest approved Capital Improvement Plan (CIP) at the discretion of the Board of County Commissioners. 5. The County will detail the amounts to be budgeted under this policy as part of the annual budget ordinance. 8 110716a HC BOC Page 113 FISCAL POLICY GUIDELINES Harnett County, North Carolina - Harnett COUNTY -- CASH MANAGEMENT/ INVESTMENT POLICIES l. It is the intent of the County that public funds will be invested to the extent possible to reduce the dependence upon property tax revenues. Funds will be invested with the chief objectives of safety of principal, liquidity, and yield, in that order. All deposits and investments of County funds will be in accordance with N.C.G.S. 159. 2. Up to one-half (50%) of the appropriations to Non-County Agencies and to non debt-supported capital outlays for County Departments can be encumbered prior to December 31. Any additional authorization shall require the County Manager's written approval upon justification. The balance of these appropriations may be encumbered after January 1, upon a finding by the County Manager that there is a reasonable expectation that the County's Budgeted Revenues will be realized. 3. The County will use a Central Depository to maximize the availability and mobility of cash for all funds that can be legally and practically combined. 4. Cash Flows will be forecasted and investments will be made to mature when funds are projected to be needed to meet cash flow requirements. 5. Liquidity: No less than 20% of funds available for investment will be maintained in liquid investments at any point in time . 6. Maturity: All investments will mature in no more than thirty-six (36) months from their purchase date. 7 . Custody: All investments will be purchased "payment-verses-delivery" and if certificated will be held by the Finance Officer in the name of the County. All non-certificated investments will be held in book-entry form in the name of the County with the County's third party Custodian (Safekeeping Agent). 8. Authorized Investments: The County may deposit County Funds into: Any Board approved Official Depository, if such funds are secured in accordance with NCGS-159 (31). The County may invest County Funds in : the North Carolina Capital Management Trust, US Treasury Securities, US Agency Securities specifically authorized in GS-159 and rated no lower than "AAA", and Commercial Paper meeting the requirements of NCGS-159 plus having a national bond rating. 9. Diversification: No more than I 0% of the County's investment funds may be invested in a specific company's commercial paper and no more than 25% of the County 's investment funds may be invested in commercial paper. No more than 9 110716a HC BOC Page 114 FISCAL POLICY GUIDELINES Harnett County, North Carolina - Harnett COUNTY 25% of the County 's investments may be invested in any one US Agency's Securities. I 0. Allocation: Investment income will be allocated to each participating fund or account based on a fair and equitable formula determined by the Finance Director. 10 110716a HC BOC Page 115 FISCAL POLICY GUIDELINES Harnett Harnett County, North Carolina COUNTY ENTERPRISE FUNDS POLICY The County maintains Enterprise Funds (primarily water and wastewater) that are self-sustaining for both operational and capital purposes . The Enterprise Funds will adhere to the County ' Fiscal Policy with any exceptions being reported in this section. • These policies will allow for orderly expansion of services and to allow operation within the financial framework insuring efficiency while providing necessary services. • They promote long-term financial stability. • They insure the future viability of the system while providing for predictable and reasonable rate increases. Budget Policies: • Enterprise Funds will develop a multi -year capital improvement plan, which will be reviewed and updated annually. • Any improvements required to meet new regulatory requirements or to meet changes in the service demands will be included in either the capital improvement plan or the annual budget request. • Service rates will be reviewed annually a s part of the budget process. • Service rates will be adjusted as needed to provide adequate funding for the proper operation, maintenance, and expansion of the system. • Service rates will be adjusted as necessary to meet bond covenants, debt service obligations, and Adopted Financial Policy Guidelines. Debt Policies: • The Enterprise Fund is responsible for setting rates and charges at such a level which maintains the "self-supporting" nature of the fund. • The County will target a minimum amount of equity funding of 10% of the Enterprise Fund capital improvement plan on a five-year rolling average. • The Enterprise Fund will comply with all applicable bond covenants. I I 110716a HC BOC Page 116 FISCAL POLICY GUIDELINES Harnett Harnett County, North Carolina C OUNTY • The Enterprise Fund will maintain a debt service coverage ratio as defined by the General Indenture of the Enterprise System Revenue Bonds. Thes e minimum requirements are summarized to be: o I .20x debt service coverage on Parity Indebtedness (Revenues for this measure may include 20% of the balance in the Surplus Account at the end of the preceding Fiscal Year) o I .OOx debt service coverage of Parity Indebtedness, General Obligation Indebtedness, Subordinate Indebtedness, Other Indebtedness, and any amount due to the Qualified Reserve Fund or Qualified Reserve Fund Substitute. Reserve Policies: • The County has adopted a comprehensive strategy for the long-term stability and financial health of each Enterprise Fund that provides for annual increases in fund reserves to an established goal of 50% of operating and maintenance expenses. 12 110716a HC BOC Page 117 FISCAL POLICY GUIDELINES Harnett County, North Carolina - Harnett COUNTY SUMMARY OF KEY POLICY RATIOS Ratio Tax Supported Debt to Assessed Value: Tax Supported Debt Service vs . Expenditures: Tax Supported 10-Year Payout Ratio: General Fund Unassigned Fund Balance as a Percent of Operating Budget: Enterprise Fund Pay-go Capital (5-year Rolling Average): Enterprise Fund Parity Debt Service Coverage (with 20% of Surplus Account): Enterprise Fund Debt Service Coverage on all Indebtedness: Enterprise Fund Reserves as a Percent of Operating and Maintenance: 13 Policy <2.5% <15.0% >50.0% >15.0% >10.0% >1.20x > 1.00x >50% 110716a HC BOC Page 118 HARNETT COUNTY BOARD OF EDUCATION William ff. Morris, Chairman Howard L. Penny, Jr., Vice-Chairman Vivian W. Bennett James Ray Bryant Roger Farina Charles P. Bullock, Board Attorney Agenda Item LI .. L Dr.N W.B. Moni ..... ~-& IIUHlfl:JUU. ~aaUIUI, ~U .. ~l llll,t;"U\11511, Brookie B Ferguson, Interim Asst. Superintendent HARNETT COUNTY SCHOOLS OFFICE OF SUPERINTENDENT RESOLUTION OF THE HARNETT COUNTY BOARD OF EDUCATION REQUESTING FUNDING FOR ADDITIONAL TEACHING POSITIONS WHEREAS, the Hamett County Board of Education recognizes the need to increase student achievement at our low perfonning schools; and WHEREAS, on October 4, 2016, the Harnett County Board of Education approved a resolution requesting funding for four (4) additional teaching positions at a cost of fifty thousand dollars ($50,000) each for a total of two hundred thousand dollars ($200,000). These positions will be used to benefit students at our schools that have been designated as low performing such as Harnett Primary School, Jolmsonville Elementary School, and South Harnett Elementary School; NOW, THEREFORE, BE IT RESOLVED that the Hamett County Board of Education appreciates the Board of Commissioners' willingness to work with the Board of Education to fund additional teaching positions. This resolution was duly considered and approved by the Harnett County Board of Education at its meeting on October 4, 2016. HARNETT COUNTY BOARD OF EDUCATION By : ____ &._L._·tl._t.._""_II,_, _...;...~~.._..· ---- Attest: ___ )£_i_ll-iam__...._'--_H_. _M_o_1_·s_,,,_C_~:;;;..ai_nn_:-_an-.:::.::=::-:::-__ Stanley P. Williams II, Secretary P. 0. Box 1029, L/11/ngton, NC 27546 • Phone: 910-893-8151 • Fax: 910-893-8839 110716a HC BOC Page 119 AGENDA ITEM 6 November 7, 2016 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need three additional members appointed to serve on this committee. Members receive mileage reimbursement as claimed . DANGEROUS DOG COMMITTEE Anthony Earl Holland is interested in being rea ointed to this Board. HARNETT COUNTY BOARD OF ADJUSTMENT We have vacancies for alternate members for District I and District 3. HARNETT COUNTY EMPLOYEE BENEFITS COMMITTEE We have a vacancy for a retiree member on this committee. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES Johanna Michelle Ceballos has expressed interest in being appointed to this committee- (See attached application) We have a vacancy for an at-large member on this board. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE We have two vacancies on this committee. TRIANGLE SOUTH WORKFORCE DEVELOPMENT BOARD Angie Stewart, Economic Development, is interested in being appointed to replace Nicholas Dula on this Board. This change better represents their new job duties. Page 1 -Appointments 110716a HC BOC Page 120 APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS VOTING DISTRICT: (Please check district number i~ich you live): 0 District I , Commissioner McKoy's L!'.f District 4, Commissioner Springle's D District 2, Commissioner Elmore's O District 5, Commissioner Miller's 0 District 3, Commissioner Burgin's RECEIVED OCT 2 1 2016 HARNETT COUNTY MANAGER'S OFFICE TELEPHONE: (HOME){9/tJ)o!J;l_~532 f (WORK) {Cfl tJ) '?t:/3 -S()(p 8 EMAlLADDREss: 0 1te611..llas {) hune-H, kl:?, /I~, u s PRESENT OCCUPATION: fl ,/d Nu/rrh'o IL YEARS OF FORMAL EDUCATION : _..L_Ltf~yc...:ct.=ar--=s=-------'{<.-----=La=-£-=-=D-+-J --"·1ri_rd:..:..:.cl.;._~--J/'---i -=--=o h-'-'lt,..~.,_,_..=:...t _Ht-'-=ow s ) CIVIC AND FRATERNAL ORGANIZATIONS TN WHICH YOU HAVE PARTICIPATED: , bu-hes U111 o.r1 bAlLu J PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LISTED BOARD: ffel;t~f(llJEU~~~~J£/:t1t,!;; DATE, /6 -/7 -.J.b / {£ SIGNATURE, =z::~ FOR OFFICE USE ONLY: DATE RECEIVED: Io -~ I ~JG, DATE FORWARDED TO COUNTY COMMISSIONERS: -------------- 2 110716a HC BOC Page 121 PAY ENTITY 03PT .STATE OF NO.RTH CAROLiNA OFFICE OF THE GOVERNOR 20301 MAIL SERVICE CENTER RALEIGH, NC 27699-0301 Date 10/13/16 PAY Fifty thousand and 00/100 dollars TO THE ORDER OF 03PT DATE 09/16/16 FY 201i AVERASBORO TOWN RESTORATION ASSOCIATION, INC 110 COMMERCE DR DUNN NC 28334-3620 ST ATE OF NORTH CAROLINA OFFICE OF THE GOVERNOR . 20301 MAIL SERVICE CENTER -RALEIGH. NC 27699 INVOICE/CREDIT MEMO TYPE DESCRIPTION INVOICE AMOUNT FY2017SPECAPPRC 101316-0089 $50,000.00 SPECIAL APPROP . • TOTALS $50,000.00 --------------- Agenda Item __ ....::,l..c... ___ _ State Treasurer, Raleigh, NC Void After One Year AMOUNT . $**'"*"'*"50,000.00 AUTHORIZED SIGNATURE NO. 10316618 DEDUCTIONS OR NET AMOUNT DISCOUNT $50,000.00 $0.00 $50,000.00 110716a HC BOC Page 122 PAY ENTITY 03PT STATE OF NORTH CAROLiNA OFFICE OF THE GOVERNOR 20301 MAIL SERVICE CENTER RALEIGH, NC 27699-0301 Date 10/26/16 PA y Fifty thousand and 00/100 dollars TO THE ORDER OF 03PT DATE 10/25/16 -y 17 SPI AVERASBORO TOWN RESTORATION ASSOCIATION , INC 110 COMMERCE DR DUNN NC 28334-3620 INVOICE/CREDIT MEMO TYPE FY2017SPECAPPR-2 CIAL APPROP. 2ND PJ YMNET ST ATE OF NORTH CAROLINA OFFICE OF THE GOVERNOR 20301 MAIL SERVICE CENTER -RALEIGH, NC 27699 DESCRIPTION INVOICE AMOUNT 102616-0106 $50,000.00 • TOTALS $50,000.00 66-1059 NO ~ . 10316674 Payable at Par Through Federal Rese,,;e Syslem State Treasurer, Raleigh, NC Void After Ooe Year AMOUNT $ ......... 50,000.00 AUTHORIZED SIGNATURE NO. 10316674 DEDUCTIONS OR NET AMOUNT DISCOUNT $50 ,000.00 $0.00 $50,000.00 ------------------------·----~-·------- 110716a HC BOC Page 123 OFFER TO PURCHASE AND CONTRACT [Consult "Gujdelines" (Form 2G) for guidance in completing this fonn] For valuable co nsideration, the receipt and legal sufficiency of which are hereby acknowledged, Buyer offers to purchase and Seller upon acceptance agrees to s ell and convey the Property on the tenns and conditions of this Offer To Purchase and Contract and any addendmn or modification made in accordance with its terms (together the "Contract"). I. TERMS AND DEFINITIONS: The te rms listed below shall have the respective meaning given them as set forth acljacenl lo each term. (a) "Seller": _____ .:.:R:.:::o.:s.:a:......:;W:..::e:..::s:...::t::.......=J:.::o:.:;h:.:.n:.....:T:.::u::r:..:l:..:i:.:n.:;:g:i...:t::;.;o::.:n.:......:B::;.;e:..t=-t::.:e::....:S::..t.:.e:.p""h:.:.e=n==s::;.o.:.n::.:.--'D=o""n""n=a;....;:;Ta..:u:a.:r::.;;;;:1..=ic:..:n:.:agc..::t:..::oc::n=------ (b) "Buyer": ---------~A...,v:...::e::.:r:.::a:..:s::.:b::;.;o::.:r..,o::......:T..,o:::.:w:.:.:n:.:.....::R:..:;e:.:s::..t.:.o::;.;r=-a=-t.:.1::.· o.:.n:.::......;As==s.:.o.:c-=i-=a'""t""i.:.o.::.;n;.....;;;I"'"N'""c~.'----------- ( c) "Property": The Property shall include all that real estate described below together with all appurtenances thereto including the improvements located thereon and the fixtures and personal property listed in Paragraphs 2 and 3 below. NOTE: If the Prop erty will include a manufactured (mobile) home(s), Buyer and Seller sh ould consider including the Manufactured (Mobile) Home provi sion in the Additional Provisions Addendum (Standard Fonn 2Al 1-T) with this offer. Street Address: 73 Turlington Rd City: Dunn Zip: 20)c..=3,_n"'"". __ _ Co unty: Harnett , North Carolina NOTE: Go vernmental a uthority over taxes, zoning, school districts, utilities and mail delivery may differ from address shown. Legal Description: (Complete ALL applicable) Plat Reference: Lot/Unit 1 , Block/Section , Subdivision/Condominium ----------- ---------------------•as shown on Plat Book/Slide at Page(s) ----- T he PIN/PID or other identification number of the Property is: _.;;;1;.;;Sc..a0....::;9_-....;;1;;.;1;...--'7....::;5;;.;;1;;.;;5'------------------- 0ther description: 2 . 8 acres + or -out of 9 . 1 ac per deed b,ased deeded ac . in Some or a ll of the Property may be described in Deed Book 287 at Page 58 (d) "Purchase Price": $ 135,000.00 $ 1 000 .00 $ ----------- $ ----------- $ $ _________ _ $ ________ _ $ _____ ....,1,:.::3::.c,4:...,,c...::O~O~O~ . .!:::o.!:::.o paid in U.S. Dollars upon the following tenns: BY DUE DILIGENCE FEE made payable and delivered to Seller by the EfTective Dal e. BY INITIAL EARNEST MONEY DEPOSIT made payable and delivered to .Escro w Agent named in Paragraph l (f) by D cash O personal check (&) official bank ch eck CJ wire transfer, CJ electronic transfer, EITHER O with this offer OR W within five (5) days of the Effective Date of this Contract. BY (ADDITIONA L) EARNEST MONEY DEPOSIT made payable and delivered to Escrow Ag ent named in Paragraph l(f) by cash or immediately available fund s such as official bank check, wire transfer or electronic transfer no later than -----------, TIME BEING OF THE ESSENCE with regard to to said date. BY ASSUMPTION of the unpaid principal balance and all obligations of Sell er on tl w existing loan(s) sec ured by a deed of trust on the Property in accordance with th e at:arh cd Loan Assumption Addendum (Standa rd Fonn 2A6-T). . BY SELLER FINANCING in accordance with lhe attached Sell er Fi na nc ing AddcJ1dum (Standard Fonn 2A5-T). BY BUILDING DEPOSIT in accordance with the attached New Constructi on Addendum (Standard Form 2A3-T). B~LANCE of the Purchase Price in cash at Settlement (some or a11 of which may be paid with the proceeds of a new loan). Should ~uyer fa il to de_liver ei ther the ~ue Diligence Fee or any Initial Earnest Money Deposit by their due dates, or should any check 01 other fu nds paid by Buyer be dishonored , for any reason, by the institution upon which the payment is drawn, Buyer shall Page I of 13 f'[J T his form jointly approved by: LJ3 North Carolina Bar Association REAL rn11 e North Carolina Associatio n of REAL TORS®, Inc. Buyer initials A Tf<k1 Sell er initials STANDARD FORM 2-T Revised 7/20 16 © 7/2016 Tria ng le S0u1h Realty 800 N. Raleigh Street Suite A Angier NC 27501 She,ce Gregory ' . . P hone: (9 19)639-2646 Fax : (9 19)639-3290 '9y ~<>v--/: ~" ,oom"...,"'•"""·'"w',""''"""°" --- Un titled 110716a HC BOC Page 124 have one (l) banking day after written notice to deliver cash or immediately ~vailable f~ds to ~e payee. In the eve~t Buyer. docs not timely deliver cash or immediately available funds, Seller shall have the right to termmate tlus Contract upon wnltcn notice to Buyer. (e) "Earnest Money Deposit":. T~e Initial ~arnes_t Mo~ey Depo~it, the Add_itiooal ~~est Money Deposit ~d any other ean~est monies paid or required to be paid m connection with thts transaction, collectively the Earnest Money ~ep?s1t , shall ~e depos1~ed and held in escrow by Escrow Agent until Closing, at which time i! _will be credited _to Buyer, or. unttl thi~ Contract 1s otherwise terminated. In the event: (1) this offer is not accepted; or (2) a cond1t1on. of any resultmg contract 1s not satisfied, then t~e Earnest Money Deposit shall be refunded to Buyer. In the event of breach of this Contract by Seller, the Earnest Money Deposit shall be refunded to Buyer upon Buyer's request, but such return shall not affect any other remedies available to Buyer for such breach . In the event of breach of this Contract by Buyer, the Earnest Money Deposit shall be paid to Seller as liquidated damages and as Seller's so le and exclusive remedy for such breach, but without limiting Seller's righ~ under Paragraphs 4(d) and 4(e) for damage to the Property or Seller's right to retain the Due Diligence Fee. It is acknowledged by the parties that payment of the Eames! Money Deposit to Seller in the event of a breach of this Contract by Buyer is compensatory and not punitive, such amount being a reasonable estimation of the actual loss that Seller would incur as a result of such breach. The payment of th e Earnest Money Deposit to Seller shall not constitute a penalty or forfeiture but actual compensation for Seller's anticipated loss, both parlit>s acknowledging the difficulty detennining Seller's actual damages for such breach. If legal proceedings arc brought by ll11 ycr ur Seller against the other to recover the Earnest Money Deposit, the prevailing party in the proceeding shall be entitled lo recover lhm1 the non-prevailing party reasonable attorney fees and court costs incurred in connection with the proceeding. (t) "Escrow Agent" (insert name): :C.....:f··""'~ ~-q ~=-;.._::-:....:·-:..::;,_;;,;;;:•:.:,;--;;.:-:....,;;;O~------------------- NOTE: In the event of a dispute between Seller and Buyer over the disposition of the Earnest Money Deposit held in escrow, a licen sed real estate broker ("Broker") is required by state law (and Escrow Agent, if not a Broker, hereby agrees) to retain the E arnest Money Deposit in the Escrow Agent's trust or escrow account until Escrow Agent has obtained a written release from the parties consenting to its disposition or until disbursement is ordered by a court of competent jurisdiction. Alternatively, if a Broker or an atlomey licensed to practice law in North Carolina ("Attorney") is holding the Earnest Money Deposit, the Broker ·or Attorney may deposit the disputed monies with the appropriate clerk of court in accordance with the provisions ofN.C.G.S. §93A-1_2. THE PARTIES AGREE THAT A REAL ESTATE BROKERAGE FIRM ACTJNG AS ESCROW AGENT MAY PLA C E TIIE EARNEST MONEY DEPOSIT IN AN INTEREST BEARING TRUST ACCOUNT AND THAT ANY INTEREST E/\RNrm THEREON SHALL BE DISBURSED TO THE ESCROW AGENT MONTI-IL Y IN CONSIDERATION OF THE EXPE NSES INCURRED BY MAfNTAINING SUCH ACCOUNT AND RECORDS ASSOClATED THEREWITH. (g) "Effective Date": The date that: (1) the last one of Buyer and Seller has s igned or initialed this offer or the final counteroffer, if any, and (2) such signing or initialing is communicated to th e party making the offer or counteroffer, as the case may be. The parties acknowledge and agree that the initials lin es at the bottom of each page of this Contract are merely evidence of their having reviewed the tenns of each page, and that the complete execution of such initials lines shall not be a condition of the effectiveness of this Agreement. {h) "Due Diligence": Buyer's opportw1ity during the Due Diligence Period to investigate the Property and the transaction contemplated by this Contract, including but not necessarily limited to the matters described in Paragraph 4 below, to decide whether Buyer, in Buyer's sole discretion, will proceed with or tenninate the transaction. (i~ . "Due Dil_igence Fee": ~ negotiate~ amount, if any, paid by Buyer to Seller with thl s Contract for Buyer's right to c.:omluct Du e D1h&ence dunng the. l_)ue D1hgence Penod. It shall be the proper_ty of Seller upon th e Effective Date and shall be a credit tu Buye r al Closmg. '.he Du~ Diligence Fee shall be non-refundable except m the event ofa material breach of this Contract L,y Sell er, ur if lhi s Contract 1s terrmn~ted unde! Paragraph 8(11) or Paragraph 12, or as otherwise provided in any addendum hereto. Buyer and Seller each expr?~sly wa1~e any nght Uiat they may have to deny the right to conduct Due Diligence or to assert any defense as to the enf~rceab1hty of tl11s Coni:ac~ based on the absence or alleged insufficiency of any Due Diligence Fee, it being the intent of the parties. t? create a legally bmdmg contract for the purchase and sale of the Property without regard to the existence or amount of any Due Diligence Fee. 0) "Due Diligence Period": The period beginning on the Effective Date and extending through 5:00 p.rn. on November 30 2016 TIME BEING OF THE ESSENCE with regard to said date. (k) "Settlement":. The proper ~xecu~ion and delivery to the closing attorney of all documents necessary to complete the ·transaction contem~lated by th~s Con~act, mcludmg the deed, settlement statement, deed of trust and other loan or conveyance do c uni cul s, and the closmg attorneys receipt of all funds necessary to complete such transaction. · (I) "Settlement Date": The parties agree that Settlement will take place on Dec. 30 2016 (the "Settlement Date"), unless otherwise agreed in writing, at a time and place designated by Buyer. Page 2 of 13 Buyer initials A--TJ?A k . ----Seller initials 1erzJ LJ~ ST AND ARD FORM 2-T Revised 7/2016 © 7/2016 l l11 1i 1k1I 110716a HC BOC Page 125 (m) "Closing": The completion of the legal process which results in the transfer of title to the Property from Seller to Buyer, which includes the following steps: (1) the Settlement (defined above); (2) the completion of a satisfactory title update to the Property following the Settlement; (3) the closing attorney's receipt of authorization to disburse all necessary funds; and (4) recordation in the appropriate county registry of the deed(s) and deed(s) of trust, if any, which shall take place as soon as reasonably possible for the closing attorney after Settlement. Upon Closing, the proceeds of sale shall be disbursed by the closing attorney in accordance with the settlement statement and the provisions of Chapter 45A of the North Carolina General Statutes. If the title update should reveal unexpected liens, encwnbrances or other title defects, or if the closing attorney is not authorized to disburse all necessary funds. then the Closing shall be suspended and the Settlement deemed delayed under Paragraph 13 (Delay in Settlement/Closing). WARNING: The North Carolina State Bar has determined that the perfonnance of most acts and services required for a closing constitutes the practice of law and must be perfonned only by an attorney licensed to practice law in North Carolina. State law prohibits wilicensed individuals or firms from rendering legal services or advice. Although non-attorney settlement agents may perform limited services in connection with a closing, they may not perfonn all the acts and services required to complete a closing. A closing involves significant legal issues that should be handled by an attorney. Accordingly it is the position of the North Carolina Bar Association and the North Carolina Association of REAL TORS® that all buyers should hire an attorney licensed in North Carolina to perform a closing. (n) "Special Assessments": A charge against the Prope1ty by a governmental authority in addition to ad valorcm taxes and recurring governmental service fees levied with such taxes, or by an owners' association in addition to any regular assessment (dues), either of which may be a lien against the Property. A Special Assessment may be either proposed or confirmed. "Proposed Special Assessment": A Special Assessment that is under formal consideration but which has not been approved prior to Settlement. "Confirmed Special Assessment": A Special Assessment that has been approved prior to Settlement whether or not it is fully payable at time of Settlement. 2 . FIXTURES AND EXCLUSIONS. (a) Items Leased or Not Owned: Any item which is leased or not owned by Seller, such as fuel tanks, antennas, satellite dishes and receivers, appliances, and alann and security systems must be identified here and shall not convey: (b) Specified Items: Unless identified in subparagraph (d) below the following items, if any, are deemed fixtures and are in cl ud e d in the Purchase Price free of liens: range/stove/oven, any built-in appliances, light fixtures , ceiling fans, attacJ1ed floor coverings, blind s, shades, drapery rods and curtain rods, brackets and all related hardware, window and door screens, stonn windows, combination doors, awnings, antennas, satellite dishes and receivers, mounting brackets for televisions and for speakers and a!J related · hardware, burglar/fire/smoke/carbon monoxide alanns and security systems, pool, hot tub, spa and all related equipment, solar energy systems, attached fireplace screens, gas logs, fireplace inserts, electric garage door openers with controls, outdoor plants and trees ( other than in movabl e containers), basketball goals, storage sheds, mailboxes, a!J bathroom wall mirrors and all attached wall and/or door mirrors fuel tank(s) whether attached or buried and including any contents that have not been used, removed or resold to the fuel provider ~s of Settlement•, landscape and/or foundation lighting, invisible fencing including all related equipment, lawn irrigation systems and all related equipment, and water softener/conditioner and filter equipment. (c) Other Fixtures/Unspecified items: Unless identified in subparagraph (d) below, any other item legally considered a fi xture is included in the Purchase Price free of liens. (d) Other Items That Do Not Convey: The following items shall not convey (identify those items to be excluded under subparagraphs (b) and (c) ) ... · -------------------------------....!.---- Seller shall repair any damage caused by removal of any items excepted above. *~O_TE: ~~l!er's use, removal ~r resale of'. fuel in any fuel tank is subject to Seller's obligation under Paragraph 8( c) to provide working, ex1stmg ut1ht1es through the earher of Closmg or possession by Buyer. 3 . PERSONAL PROPER:rY : The follo:wing persqnal property shall be transferred to Buyer at no value at Closing· °If I. tJtJ '"'· <r IH··IZ 41, . Page 3 of 13 Buyer initials {ttP.A;J: ___ _ Seller initials Rw 'µ~ b Produced w ith zlpForm® by z iplogix 18070 Fineen Mile Road. Fraser. Michigan ~8026 www zipLogix com YPrJ<-~ PM!>- STANDARD FORM 2-T Revised 7/2016 © 7/2016 Untitled 110716a HC BOC Page 126 (NOTE: Buyer is advised to consult with Buyer's lender to assure that the Personal Property items listed above can be included in this Co ntract.) 4 . BUYER'S DUE DILIGENCE PROCESS: (a) Loan: During the Due Diligence Period, Buyer, at Buyer's expense, shall be entitled to pursue qualification for and approval of the Loan if any. NOTE: Buyer is advised to consult with Buyer's lender prior to signing thi s offer to assure that the Due Diligence Pedod allows s ufficient time for the appraisal to be completed and for Buyer's lender to provide Buyer sufficient information to decide whether to proceed with or terminate the transaction since the Loan is not a condition of the Contract. (b) Property Investigation: During the Due Diligence Period, Buyer or Buyer's agents or representatives. at Buyer's expense, shrill be e ntitled to conduct all desired tests, surveys, appraisals, investigations, examinations and inspections of the Property as Bu ye r deems appropriate, including but NOT limited to the following: (i) Inspections: Inspections to detennine the condition of any improvements on the Property, the presence 9f tmu sual drainage conditions or evidence of excessive moisture adversely affecting any improvements on the Property, the presence of asbestos or existing environmental contamination, evidence of wood-destroying insects or damage therefrom, and the presence and level of radon gas on the Property. (i i) Review of Documents: Review of the Declaration of Restrictive Covenants, Bylaws, Articles of Incorporation, Rules and Regulations, and other governing documents of any applicable owners' association and/or subdivision. If the Property is subject to regulation by an owners' association, it is recommended that Buyer review the completed Residential Property and Owners' Association Disclosure Statement provided by Seller prior to signing this offer. It is also recommended that the Buyer determ in e if the owners ' association or its management company charges fees for providing infonnation required by Buyer's lender or confinning restrictive covenant compliance. (ii i) Insurance: Investigation of the availability and cost of insurance for the Property. (iv) Appraisals: An appraisal of the Property. (v) Survey: A survey to detennine wh ether the property is suitable for Buyer's intended use and the location of easements, setbacks, property boundaries and other issues which may or may not constitute title defects. (vi) Zoning and Governm ental Regulation: Investigation of current or proposed zoning or other governmental regulation that may affect Buyer's intended use of the Property, adjacent land uses, planned or proposed road construction, and school attendance zones. (vi i) Flood Hazard: Investigation of potential flood hazards on the Property, and/or any requirement to purchase flood insurance in order to obtain the Loan. (vi ii) Utilities and Access: Availability, quality, and obligations for maintenance of utilities including water, sewer, electric, gas, communication s ervices, stonnwater management, and means of access to the Property and amenities. (ix) Streets/Roads: Investigation of the status of the street/road upon which the Property fronts as well as any other streel/road used to access the Property, including: (1) whether any street(s)/road(s) are public or private, (2) wheth e r any street(s)/road (s) designated as public are accepted for maintenance by the State of NC or any municipality, or (3) if private or not accepted for public maintenance, the consequences and respons ibility for maintenance and the existence, tenns and funding of any maintenance agreements. (x) Fuel Tank: Inspections to determine the existence, type and ownership of any fuel tank located on the Property. (NOTE: Buyer is advised to consult with the owner of any leased fuel tank regarding the terms under which Buyer may lease the tank and obtain fuel.) (c) Repair/Improvement Negotiations/Agreement: Buyer acknowledges and understands that unless the parties agree otherwise, THE PROPERTY IS BEING SOLD IN ITS CURRENT CONDITION. Buyer and Seller acknowledge and understand that they may, but are not required to, engage in negotiations for repairs/improvements to the Property. Buyer is advised to make any repair/improvement requests in sufficient time to allow repair/improvement negotiations to be concluded prior to th e expiration of the Due Diligence Period. Any agreement that the parties may reach with respect to repairs/improvements s hall be considered an obligation of the parties and is an addition to this Contract and as such, must be in writing and signed by the parties i11 accordance with Paragraph 20. (NOTE: See Paragraph 8(c), Access to Property/Walk-Through Inspection, and Paragraph 8(m), Negotiated Repairs/Improvements.) (d) Buyer's Obligation to Repair Damage: Buyer shall, at Buyer's expense, promptly repair any damage to the Property' resulting from any activities of Buyer and Buyer's agents and contractors, but Buyer shall not be responsible for any damage caused by accepted practices either approved by the N.C. Home Inspector Licensure Board or applicable to any other N.C. licensed professional performing reasonable appraisals, tests, s urveys, examinations and inspections of the Property. This repair obligation shall survive any termination of this Contract. Page 4 of 13 Buyer initialsAJRAJ: ST AND ARD FORM 2-T Revised 7/2016 © 7/2016 Untitled 110716a HC BOC Page 127 (e) Indemnity: Buyer will indemnify and hold Seller harmless from all loss, damage, claims, suits or costs, wbjcb shall arise out of ariy contract, agreement, or injury to any person or property as a result of any activities of Buyer and Buyer's agents and contractors relating to the Property except for any loss, damage, claim, suit or cost arising out of pre-existing conditions of the Property and/or out of Seller's negligence or willful acts or omissions. This indemnity shall survive trus Contract and any tennination hereof (f) Buyer's Right to Terminate: Buyer shall have the right to terminate this Contract for any reason or no reason, by delivering to Seller written notice of termination (the "Termination Notice") during the Due Diligence Period (or any agreed-upon written extension of the Due Diligence Period), TIME BEING OF THE ESSENCE . If Buyer timely delivers the Termination Notice, thi s Contract shall be terminated and the Earnest Money Deposit shall be refunded to Buyer. WARNING: If Buyer is not satisfied with the re s ults or progress of Buyer's Due Diligence, Buyer should terminate this Contract, prior to the expiration of the Due Diligence Period, un less Buyer can obtain a written extension from Seller. SELLER IS NOT OBLIGATED TO GRANT AN EXTENSION. Although Buyer may continue to investigate the Property following the expiration of the Due Diligence Period, Buyer's failure to deliver a Termination Notice to Seller prior to the expiration of the Due Diligence Period shall constitute a waiver by Buyer of any right to tenninate this Contract based on any matter relating to Buyer's Due Diligence. Provided however, following the Due Diligence Period, Buyer may still exercise a right to terminate if Seller foil s to materially comply with any of Seller's obligations under Paragraph 8 of this Contrdct or for any other reason pennitted under the term s of this Contract or North Carolina law. (g) CLOSING SHALL CONSTITUTE ACCEPTANCE OF THE PROPERTY IN ITS THEN EXISTING CO~DITION UNLESS PROVISION IS OTHERWISE MADE IN WRITING. 5. BUYER REPRESENTATIONS: (a) Loan: Buyer O does (ii does not have to obtain a new loan in order to purchase the Property. If Buyer is obtaining a new loan, Buyer intends to obtain a loan as follows: Cl FHA O VA (attach FHA/VA Financing Addendum) O Conventional !XI Other: cas h loan at a O Fixed Rate O Adjustable Rate in the principal amount of __ ......_ __ _ plus any financed VA FWlding Fee or FHA MIP for a tenn of year(s), at an initial interest rate not to excee d -----%per annum (the "Loan"). NOTE: Buyer's obli gations Wlder this Contract are not conditioned upon obtaining or closing any loan. If Buyer represent s tha t Buyer does not have to obtain a new Joan in order to purchase the Property, Seller is advised, prior to signing this oITer, to obtain documentation from Buyer which demonstrates that Buyer will be able to close on the Property without tl1e necessity of obtaining a new loan . (b) Other Property: Buyer O does I&} does not have to sell or lease other real property in order to qualify for a new loan or to complete purchase. (NOTE: This Contract is not conditioned upon the sale of Buyer's property unless a contingent sale addendum such as Standard Fonn 2A2-T is made a part of this Contract.) (c) Perfor mance of Buyer's Fin ancial Obligations: To the best of Buyer's know ledge, there are no other circumstances or conditions existing as of the date of this offer that would prohibit Buyer from perfom1ing Buyer's financial obligations in accordm1ce with this Contract, except as may be specifically set forth herein. (d) Res idential Property and Owners' Association Property Disclosure Statement (check only one): 00 Buyer bas received a signed copy of the N .C. Residential Property and Owners' Association Disclosure Statement prior to the signing of this offer. 0 Buyer has NOT rece ived a signed copy of the N.C. Residential Property and Owners ' Association Disclosure Statement prior to the signing of this offer and shall have the right to terniinate or withdraw this Contract without penalty (including a refund of any Due Diligence Fee) prior to WHICHEVER OF THE FOLLOWING EVENTS OCCURS FlRST: (I) the end of the third calendar day following receipt of the Disclosure Statement; (2) the end of the third calendar day following the Effective Date ; or (3) Settlement or occupancy by Buyer in the case of a sale or exchange. 0 Exempt from N .C. Residential Property and Owners ' Association Disclosure Statement because (SEE GUIDELINES): Page 5 of 13 Buyer initials /t[t<Af ___ _ Seller initial s fc-ru} 'JJ~ ST AND ARD FORM 2-T Revised 7/2016 © 7/2016 Unt ill cd 110716a HC BOC Page 128 (e) Mineral and Oil and Gas Rights Mandatory Disclosure Statement (check only one): ug Buyer has received a signed copy of the N.C. Mineral and Oil and Gas Rights Mandatory Disclosure Statement prior to the signing of this offer. D Buyer has NOT received a signed copy of the N .C. Mineral and Oil and Gas Rights Mandatory Disclosure Statement prior to the signing of this offer and shall have the right to tenninate or withdraw this Contract without penalty (including a refund of any Due Diligence Fee) prior to WlllCHEVER OF THE FOLLOWING EVENTS OCCURS FIRST: (1) the end of the third ca lendar day following receipt of the Disclosure Statement; (2) the end of the third calendar day following the Effective Date ; or (3) Settlement or occupancy by Buyer in the case of a sale or exchange. D Exempt from N .C. Mineral and Oil and Gas Rights Mandatory Disclosure Statement because (SEE GUIDELINES): Buyer's receipt of a Mineral and Oil and Gas Rights Mandatory Disclosure Statement does not modify or limit the obligations o f Seller under Paragraph 8(g) of this Contract and shall not constitute the asswnption or approval by Buyer of any severance of mineral and/or oil and gas rights, except as rnay be ass umed or specifically approved by Buyer in writing. (NOTE: The parties are advised to consult with a NC attorney prior lo signing this Contract if severance of mineral and/or oil and gas rights bas occurred or is intended.) 6. BUYER OBLIGATIONS: (a) Respons ibili ty for Proposed Special Assessments: Buyer shall take title subject to all Proposed Special Assessment s. (b) Responsibility for Certain Costs: Buyer s hall be responsible for all costs with respect lo : (i) any loan obtained by Buyer, including charges by an owners association and/or management company as agent of an owners ' a ssociation for providing infonnation required by Buyer's lender; (ii) charges required by an owners' association declaration to be paid by Buyer for Buyer's future use and enjoyment of the Property, including, without limitation, working capital contributions, membership fees, or charges for Buyer's use of the conunon elements and/or services provided to Buyer, such as "move-in fees"; (iii ) determining restrictive covenant compliance; (iv) appraisal , (v) title search, (vi) title insurance, (vii) recording the deed, and ( viii) preparation and recording of all instruments required to secure the balance of the Purchase Price unpaid at Settlement. (c) Authorization to Disclose Information: Buyer authorizes the Buyer's lender(s), the parties' real estate agent(s) and closin g attorney: (I) to provide this Contract to any appraiser employed by Buyer or by Buyer's lender(s); and (2) to release and disclose any buyer's closing disclosure, settlement statement and/or disbursement summary, or any information therein, to the parties to thi s transaction, their real estate agent(s) and Buyer's lender(s). 7. SELLER REPRESENTATIONS: (a) Ownership: Seller represents that Seller: !XI has owned the Property for at least one year. D has owned the Property for less than one year. D does not yet own the Property. (b) Lead -Based Paint (check if applicable) : D The Property is residential and was built prior to 1978 (Attach Lead-Based Paint or Lead-Based Paint Hazards Di sclosure Addendum {Standard Form 2A9-T}). ( c) Assessments: To the best of Seller's knowledge there are no Proposed Special Assessments except as follows (lnsert. "None" or the identification of such assessments, if any): none if any paid by seller . Seller warrants that there are no Confirmed Special Assessments except as follows (Insert "Nooe" or the identification of such ass e ssments, if any): none if any paid by seller (d) O~ners' _A~sociatio~(s) and Dues: Seller authorizes and directs any owners' association, any management comp~ny of the owners assoc1at10~, any m~urance company and any attorney who has previously represented the Seller to release to Buyer, Buyer's agents, representative, closwg attorney or lender true and accurate copies of the following items affecting the Property, including any a mendments: Page 6 of 13 Buyer initials fttRA-f ---- STANDARD FORM 2-T Revised 7/2016 © 7/2016 Untitled 110716a HC BOC Page 129 • .. • • • • • • • Seller's statement of account master insurance policy showing the coverage provided and the deductible amount Declaration and Restrictive Covenants Rules and Regulations Articles of Incorporation Bylaws of the owners' association current financial statement and budget of the owners' association parking restrictions and information architectural guidelines O (specify name of association): -------------------~:---:--:-~----;--whose regular assessments ("dues") are$ per . The name, address and telepllonc number of the pres ident of the owners' association or the association manager is: ________________________ ..;._ __ _ Owners' association website address, if any: -------------------------------- 0 (specify name of association): ______________________________ whose regular assessments ("dues") are $ per . The name, address and telephone number of the president oftl1e owners' association or the association manager is: Owners' association website address, if any: -------------------------------- 8. SELLER OBLIGATIONS: (a) Evidence of Title and Payoff Statement(s): Seller agrees to use best efforts to deliver to Buyer as soon as reasonably possible after the Effective Date, copies of all title infonnation in possession of or available to Seller, including but not l imited to: title insurance policies, attorney's opinions on title, surveys, covenants, deeds, notes and deeds of trust, leases, and easements relating to the Property. Seller shall provide to the closing attorney all information needed to obtain a written payoff statement from any lender(s) regarding any security interest in the Property as soon as reasonably possible after the Effective Date, and Seller designates the closing attorney as Seller's agent with express authority to request and obtain on Seller's behalf payoff statements and/or short-pay statements from any such lender(s). (b) Authorization to Disclose Information: Seller authorizes: (1) any attorney presently or previously representing Seller to release and disclose any title insurance policy in such attorney's file to Buyer and both Buyer's and Seller's agents and attorneys; (2) the Property's title insurer or its agent to release and disclose all materials in the Property's title insurer's (or title insurer's agent's) file lo Buyer and both Buyer's and Seller's agents and attorneys and (3) the closing attorney to release and disclose any seller's closing disclosure, settlement statement and/or disbursement summary, or any information therein, to the parties to this transaction; their real estate agent(s) and Buyer's lender(s). (c) Access to J>roperty/Walk-Through Inspection: Seller shall provide reasonable access to the Property (including working, existing utilities) through the earlier of Closing or possession by Buyer, including, but not limited to, allowing Buyer an opportunity to conduct a final walk-through inspection of the Property. (d) Removal of Seller's Property: Seller shall remove, by the date possession is made available to Buyer, all personal property which is not a part of the purchase and all garbage and debris from the Property. (e) Affidavit and Indemnification Agreement: Seller shall furnish at Settlement an affidavit(s) and inpemnification agreement(s) in fonn satisfactory to Buyer and Buyer's title insurer, if any, executed by Seller and any person or entity who has performed or furnished labor, services, materiaJs or rental equipment to the Property within 120 days prior to the date of Settlement and who may be entitled to claim a lien against the Property as described in N.C.G.S. §44A-8 verifying that eacl.1 such person or entity ha s been paid in full and agreeing to indetJU1ify Buyer, Buyer's lender(s) and Buyer's title insurer against all Joss from any cause or cla im arising therefrom . (t) Designation of Lien Agent, Payment and Satisfaction of Liens: If required by N.C.G.S. §44A-l l.l, Seller shall have designated a Lien Agent, and Seller shall deliver to Buyer as soon as reasonably possible a copy of the appointment of Lien Agent. All. d~eds of trust, de~erred ad valorem taxes, liens and other charges against the Property, not assumed by Buyer, must be paid and sati~hed by Seller prior to or at Settlement such that cancellatfon may be promptly obtained following Closing. Sell er shall remain obligated to obtain any such cancellations following Closing. Page 7 of 13 ST AND ARD FORM 2-T Revised 7/2016 © 7/2016 Unt itl ed 110716a HC BOC Page 130 (g) Good Title, Legal Access: Seller shall execute and deliver a GENERAL WARRANTY DEED for the Property in recordable fonn no later than Settlement, which shall convey fee simple marketable and insurable title, without exception for mechanics' liens, and free of any other liens, encumbrances or defects, including those which would be revealed by a current and accurate s urvey of the Property, except: ad valorem taJ<es for the current year (prorated through the date of Settlement); utility easements and unviolatcd covenants, conditions or restrictions that do not materially affec t the value of the Property; and such other liens, encumbrances or defects as may be assumed or specifically approved by Buyer in writing. The Property must have legal access to a pu~Iic right of way. (NOTE: Buyer's failure to terminate thfa Con tract prior to the expiration of the Due Diligence Period as a result of any encumbrance or defect that is or would have been revealed by a title examination of the Property or a current and accurate survey sha ll not relieve Sell er of any obligation under this subparagraph.) (NOTE: If any sale of the Property may be a "short sale," consideration should be given to attaching a Short Sale Addendwn (Standard Fonn 2Al4-T) as an addendum to this Contract.) (h) Deed, Taxes and Fees: Seller shall pay for preparation of a deed and all otiler documents necessary to per form Seller's obligations under this Contract, and for s tate and county excise taxes, and any deferred, ctiscounted or rollback taJ<es, and local conveyance fees required by law. The deed is to be made to : Averasboro Town Restoration Association, Inc . (i) Agreement to Pay Buyer Expenses: Seller shall pay at Settlement$ toward any of Buyer's expenses associated with the purchase of the Property, including any FHA/VA lender and inspection costs that B uyer is not permitted to pay, less any portion disapproved by Buyer's le nd er. NOTE: Examples of Buyer's expenses associated with the purchase of the Property include, but are not limited to, discount point s, loan origination fees, appraisal fees, attorney's fees , inspection fees , and "pre-paids" (taJ<es, insurance, owners' association dues, etc.). (i) Owners' Association Fees/Charges: Seller shall pay: (i) any fees required for confirming Seller 's account payment infonnation on owners' association dues or assessments for payment or proration; (ii) any fees imposed by an owners' association and/or a management company as agent of the owners' association in connection with the transaction contemplated by this Contract other than tho se fees required to be paid by Buyer under paragraph 6(b) above; and (iii) fees incurred by Seller in completing th e Residential Property and Owners' Association Disclosure Statement, and resale or other certificates related to a proposed sale of the Prope1ty . (k) Payment of Confirmed Special Assessments: Seller shall pay all Confirmed Special Assessments, if any, provid ed that th e amount thereof can be reasonably determined or estimated. (I) Late Listing Penalties: All property laJ< late listing penalties, if any, shall be paid by Seller. (m) Negotiated Repairs/Improvements: Negotiated repairs/improvements shall be made in a good and workmanlike manner and Buyer shall have the right to verify same prior to Settlement. (n) Seller's Failure to Comply or Breach: If Seller fails to materially comply with any of Seller's obligations under this Paragraph 8 or Seller materially breaches this Contract, and Buyer elects to terminate this Contract as a result of such failure or breach, then the Earnest Money Deposit and the Due Diligence Fee shall be refW1ded to Buyer and Seller shall reimburse to Buyer the reasonable costs actually incurred by Buyer in connection with Buyer's Due Diligence without affecting any other remedies: If legal proceedings are brought by Buyer against Seller to recover the Earnest Money Deposit, the Due Diligence Fee and/or the reasonab le cos ts actually incurred by Buyer in connection with Buyer's Due Diligence, the prevai ling party in the proceeding sha ll be entitl ed to recover from the non-prevailing party reasonable attorney fees and court costs incurred in connection with the proceeding. 9. PRORATlONS AND ADJUSTMENTS: Unless otherwise provided, the following items shall be prorated through the date of Selllement and either adjusted between the parties or paid at Settlement: . (a) Taxes on Real Property: Ad valorem taxes and recurring governmental service fees levied with such taxes on real property shall be prorated on a calendar year basis; (b) Taxes on Personal Property: Ad valorem taxes on personal property for the entire year shall be paid by Seller unless the pers onal property is conveyed to Buyer, in which case, tJ1e personal property taxes shall be prorated on a calendar year basis · (c) Rents: Rents , if any, for the Property; ' (d) Dues: Owners' association regular assess ments (dues) and oth er like charges . Page 8 of 13 Buyer initials feL RA:.{ Seller initials R.,rzJ V~- Produced with iiorm® by~:riplogl• 18~0 Fineen Mile Road, Fraser, Mich igan 48026 www zipLogix.com by~cv--k~ n /1 p h-l rW STANDARD FORM 2-T Revised 7/2016 © 7/2016 Untitled 110716a HC BOC Page 131 10. HOME WARRANTY: Select one of the following: ll9 No home warranty is to be provided by Seller. CJ Buyer may obtain a one-y ear home warranty at a cost not to exceed $ ---------and Seller agrees to pay for it at Settlement. CJ Seller has obtained and will provide a one-year home warranty from --------------------- at a cost of$ and will pay for it at Settlement. (NOTE: Home warranties typically have limitations on and conditions to coverage. Refer specific questions to the home warrnnly company.) 11. CONDITION OF PROPERTY AT CLOSING: Buyer's obligation to complete the transaction contemplated by this Contract s hall be contingent upon the Property being in substantially the same or better condition at Closing as on the date of this offer, reasonable wear and tear excepted. 12 . RISK OF LOSS: The risk of loss or damage by fire or other casualty prior to Closing shall be upon Seller. If the improvements on the Property are destroyed or materially damaged prior to Closing, Buyer may terminate this Contract by written notice delivered to Seller or Seller's agent and the Earnest Money Deposit and any Due Diligence Fee shall be refunded to Buyer. In the event Buyer docs NOT elect to terminate this Contract, Buyer shall be entitled to receive, in addition to the Property, any of Seller's insuranc1r proceeds payable on account of the damage or destruction applicable to the Property being purchased. Seller is advised not to cancel existing insurance on the Property until after confirming recordation of the deed. 13 . DELAY JN SETTLEMENT/CLOSING: Absent agreement to the contrary in this Contract or any subsequent rnodifi 1;a tion thereto, if a pat1y is wiable to complete Settlement by the Settlement Date but intends to complete th e transaction and is acting in good faith and with reasonable diligence to proceed to Settlement ("Delaying Party"), and if the other party is ready, wilting and able to complete Settlement on the Settlement Date ("Non-Delaying Party") then the Delaying Party shall give as much notice as possible to the Non-Delaying Party and closing attorney and shall be entitled to a delay in Settlement. If the parties fail to complete Settlement and C losing within fourteen (14) days of the Settlement Date (including any amended Settlement Date agreed to in writing by tlte parties) or to otherwise extend the Settlement Date by written agreement, then the Delaying Party shall be in breach and the Non-Delaying Party may terminate this Contract and shall be entitled to enforce any remedies available to such party under this Contract for the breach. 14. POSSESSION: Possession, including all means of access to the Property (keys, codes including security codes, garage door openers, electronic devices, etc.), shall be delivered upon Closing as defined in Paragraph l(m) unless otherwise provided below: D A Buyer Possession Before Closing Agreement is attached (Standard Form 2A7-T) D A Seller Possession After Closing Agreement is attached (Standard Form 2A8-T) D Possession is subject to rights of tenant(s) (NOTE: Consider attaching Additional Provisions Addendum (Form 2A-I 1-T) or Vacation Rental Addendum (Fonn 2A 13-T)) 15 . ADDENDA: CHECK ALL STANDARD ADDENDA THAT MAY BE A PART OF THIS CONTRACT, 1F ANY, AND ATTACH HERETO. ITEMIZE ALL OTHER ADDENDA TO THIS CONTRACT, [F ANY, AND A TI ACH HERETO. 0 Additional Provisions Addendum (Form 2A 11-T) 0 Additional Signatures Addendwn (Fonn 3-T) 0 Back-Up Contract Addendum (Form 2A 1-T) 0 Contingent Sale Addendum (Form 2A2-T) 0 FHNV A Financing Addendum (Form 2A4-T) ~ Lead-Based Paint Or Lead-Based Paint Hazard Addendum (Form 2A9-T) 0 Loan Assumption Addendwn (Fonn 2A6-T) CJ New Construction Addendwn (Fonn 2A3-T) 0 Seller Financing Addendum (Form 2A5 -T) 0 Short Sale Addendwn (Form 2A 14-T) 0 Vacation Rental Addendum (Form 2AJ 3-T) CJ Identify other attorney or party drafted addenda:------------------------------ NOTE: UNDER NORTH CAROLINA LAW, REAL ESTATE BROKERS ARE NOT PERMITTED TO DRAFT ADDENDA TO THIS CONTRACT. 16 . ASSIGNMENTS: This Contract may not be assigned without tbe written consent of all parties except in connection wjth a tax- deferred exchange, but if assigned by agreement, then this Contract shall be binding on the assignee and assignee's heirs and successors. Page 9 of 13 Buyer initials AT/RAJ ----Revised 7/2016 © 7/2016 Untitled 110716a HC BOC Page 132 JO. HOME WAURANTY: Select one of the following: 00 No home warranty is to be provided by Seller. 0 Buyer may obtain a one-year home warranty at a cost not to exceed $ and Seller agrees to pay for it at Settlement. --------- 0 Seller has obtained and will provide a one-year home warranty from --------------------- at a cost of$ and will pay for it at Settlement. (NOTE: H,ome warranties typically have limitations on and conditions to coverage. Refer specific questions to the home warranty company.). 11. CON~1:noN OF PROPERTY AT CLOSING: Buyer's obligation to complete the transaction contemplated by this Contract shall he contingent upon the Property being in substantially the same or better condition at Closing as on the date of this offer, reasonable wear and tear excepted. 12. RISK OF LOSS: TJ1e risk of loss or damage by fire or other casualty prior to Closing shall be upon Seller. If the improvements on the Property are destroyed or materially damaged prior to Closing, Buyer may terminate this Contract by written notice delivered to Seller or Seller's a~ent an~ the Earnest Money Deposit and any Due Diligence Fee shall be refunded to Buyer. In the event Buyer does NOT elect to terminate this Contract, Buyer shall be entitled to receive, in addition to the Property, any of Seller's insurance proceeds payable on: account of the damage or destruction applicable to the Property being purchased. Seller is advised not to cancel existing insurance on the Property until after confirming recordation of the deed. 13. DELAY IN SEITLEMENT/CLOSING: Absent agreement to the contrary in this Contract or any subsequent modification thereto, if a party is wiable to complete Settlement by the Settlement Date but intends to complete the transaction and is acting in good faith and with reasonable diligence to proceed to Settlement ("Delaying Party"), and if the other party is ready, willing and able to complete Settlement on the Settlement Date ("Non-Delaying Party") then the Delaying Party shall give as much notice as possible to the Non-Oelaying Party and closing attorney and shall be entitled to a delay in Settlement. ff the parties fail to complete Settlement and Closing within fourteen ( 14) days of the Settlement Date (including any amended Settlement Date agreed to in writing by the parties) or to otherwise extend the Settlement Date by written agreement, then the Delaying Party shall be in breach and the Non-Delaying Party may tenninate this Contract and shall be entitled to enforce any remedies available to such party under this Contract for the breach . 14. POSS~SSJON: Possession, including all means of access to the Property (keys, codes including security codes, garage door openers, electronic devices, etc.), shall be delivered upon Closing as defined in Paragraph l(m) unless otherwise provided below: D A Buyer Possession Before Closing Agreement is attached (Standard Form 2A7-T) D A Seller Possession After Closing Agreement is attached (Standard Form 2A8-T) D Possession is subject to rights of tenant(s) (NOTE: Consider attaching Additional Provisions Addendum (Fonn 2A-l l-T) or Vacation Rental Addendum (Form 2AI 3-T)) 15. ADDENDA: CHECK ALL STANDARD ADDENDA THAT MAY BE A PART OF THIS CONTRACT, IF ANY, AND Arr ACH IIERETO. TTEMlZE ALL OTHER ADDENDA TO THIS CONTRACT, TF ANY, AND A TI ACH HERETO. 0 Additional Provisions Addendum (Form 2Al 1-T) 0 Additional Signatures Addendum (Form 3-T) 0 Back-Up Contract Addendum (Form 2Al-T) 0 Contingent Sale Addendum (Form 2A2-T) 0 FHAN A Financing Addendum (Form 2A4-T) 0 Loan Assumption Addendum (Form 2A6-T) Q New Construction Addendum (Form 2A3-T) 0 Seller Financing Addendum (Fonn 2A5-T) 0 Short Sale Addendum (Form 2Al4-T) [J Vacation Rental Addendum (Fonn 2Al3-T) 0 Lead-Based Paint Or Lead-Based Paint Hazard Addendum (Form 2A9-T) O Identify other attorney or party drafted addenda: ____________________________ _ NOTrt : UNDER NORTH CAROLINA LAW, REAL ESTATE BROKERS ARE NOT PERMITTED TO DRAFT ADDENDA TO THIS CONTRACT. J 6. ASSIGNMENTS: This Contract may not be assigned without the written consent of all parties except in connection with a tax- deferred exchange, but if assigned by agreement, then this Contract shall be binding on the assignee and assignee's heirs and successors. Page 9 of 13 TANDARD FORM 2-T , Buyer initials /-f[l2ff k ___ _ Revised 7 /2016 Seller initials /c:nJ '])1 © 7/2016 by zipl ogi• 18070 Fifteen Mile Road, Fraser, M ichig an 480 =~ Un titl ed ,~d 110716a HC BOC Page 133 17 .. TAX-DEFERRED EXCHANGE: ln the event Buyer or Seller desires to effect a tax-deferred exchange in connection with the conveyance of the Property, Buyer and Seller agree to cooperate in effecting such exchange; provided, however, that the exchanging party shall be responsible for all additional costs associated with such exchange, and provided further, that a non-exchanging party shall not assume any additional liability with res pect to such tax-deferred exchange. Buyer and Seller s hall execute such additional documents, including a ssignment of this Contract in connection therewith, at no cost to the non-exchanging party, as shall be required to g ive effect to this provision. I IL PA nTmS: This Contract shall be binding upon and shall inure to the benefit of Buyer and Seller and their respective heirs, succ essors and ass ign s. As used herein, words in the singular inc lude the plural and the masculine includes the feminine and neuter genders, as appropriate. 19 . SURVIVAL: If any provision herein contained which by its nature and effect is required to be observed, kept or performed after the C losing; it shall survive the Closing and remain binding upon and for the benefit of the parties hereto until fully observed, k e pt or performed. 20. ENTQlE AGREEMENT: This Contract contains the entire agreement of the parties and there are no representations, inducements or other provisions other than those expressed herein. All changes, additions or deletions hereto must be in writing and signed by all parties. Nothing contained herein shall alter any agreement between a REALTOR® or broker and Seller or Buyer as contained in any listing agreement, buyer agency agreement, or any other agency agreement between them. 21. CONDUCT OF TRANSACTION: The parties agree that any action between them relating to the transaction contemplated by thi s C ontra c t may he conducted by electronic means, including the signing of this Contract by one or more of them and any notice or communication given in connection with this Contract. Any written notice or communication may be transmitted to any mailing address, e-mail address or fax number set forth in the "Notice Information" section below. Any notice or communication to be given to a party herein, and any fee, deposit or other payment to be delivered to a party herein, may be given to the party or to such party's agent. Seller and Buyer agree that the "Notice Information" and "Acknowledgment of Receipt of Monies" sections below shall not cons titute a material part of this Contract, and that the addition or modification of any information therein shall not constitute a rejection of an offer or the creation of a counteroffer. 22. EXECUTION: This Contract may be signed in multiple originals or counterparts, all of which together constitute on e a nd th e same instrument. 23 . COMPUTATION OF DAYSffIME OF DAY: Unless otherwise provided, for purposes of thi s Contrac!, _the term "days" shall mean consecutive calendar days, including Saturdays, Sundays, and holidays, whether federal, state, local or reh~10us. For t~e pu:pos~s of calculatin g days, th e count of "clays" shall begin on the day following th e day upon which any act or notice as. provided 1~ this Contract was required to he performed or made. Any reference to a date or time of day shall refer to the date and/or time of day m th e State of North Carolina. [THIS SPACE INTENTIONALLY LEFT BLANK] Page 10 of 13 Buyer initials A 7 Bir£ ---- STANDARD FORM 2-T Revised 7/2016 © 7/2016 Untitled 110716a HC BOC Page 134 T~ NORTH CAROLINA ASSOCIATION OF REALTORS®, INC. AND THE NORTH CAROLINA BAR ASSOCIATION MA.KE NO REPRESENTATION AS TO THE LEGAL VALIDITY OR ADEQUACY OF ANY PROVISION OF THIS FORM IN ANY SPECIFIC TRANSACTION. fF YOU DO NOT UNDERSTAND TffiS FORM OR FEEL THAT IT DOES NOT PROVIDE FOR YOUR LEGAL NEEDS, YOU SHOULD CONSULT A NORTH CAROLINA REAL ESTATE ATTORNEY BEFORE YOU SIGN IT. This offer shall become a binding contract on the Effective Date. Unless specifically provided otherwise, Buyer's failure to timely deliver any f~e, deposit or other payment provided for herein shall not prevent this offer from becoming a binding contract, provided that any such failure shall give Seller certain rights to terminate the contract as described herein or as otherwise permitted by law. Date:-------------------- Buyer ------------------- Dale:-------------------- Buyer ------------------- Entity Buyer: Name:------------------- Titl e: Date:-------------------- Date: J(J/2,'51/Jlo /(~ T. l,,004~ r • Selle, /0µ¢ /, ~ v4~1,-c- Date: fo/2r/J(e /SQ;/f~ ~Cf). 5 u-- Seller lb/¥)/v~=~= Entity Seller: (Name of LLC/Corporation/Partnership/Trust/etc.) By: _________________ _ Name: ___________________ _ Title:-------------------- Date: -------------------- [THIS SPACE INTENTIONALLY LEFT BLANK] Page 11 of 13 Produced with zipFotm® by zip l ogix 18070 Fifteen Mile Road, Fraser, Michigan 48026 WWW ziploolx com STANDARD FORM 2-T Revised 7/2016 © 7/2016 Untitled 110716a HC BOC Page 135 NOTICE INFORMATION NOTE: INSERT THE ADDRESS AND/O R ELECTRONIC DELIVERY ADDRESS EACH PARTY AND AGENT APPROV ES FOR THE RECEIPT OF ANY NOTICE CONTEMPLATED BY THIS CONTRACT. INSERT "N /A" FOR ANY WHICH ARE NOT APPROVED. BUYER NOTICE ADDRESS: Mailing Address:---------------- Buyer Faxlf: ----------------- Buyer E-mail : ----------------- SELLING AGENT NOTICE ADDRESS: Finn Name: Triangle South Realty Acting as Q Buyer's AgentlXI Seller's (sub)Agent []Dual Agent Firm License#: -C_l_2 __ 4_3_0 ____________ _ Mai ling Address: aoo N Raleiah st Ste A Angier NC 27501 Individual Selling Agent: -Sh::;:;e=r=e_e....:G=r=a .... qo=ry.....__ ______ _ D Acting as a Designated Dual Agent (check only if applicable) Selling Agent License#: .:.l=.3.::..9..!.7::.4~0 _________ _ Se lling Agent Phone#: _,.(.=.9.::.l=-9.,_) 4.;:.;2=-7a...-....:5~6::;..;:5:;.;:1:;;.._ ______ _ Selling Agent Fax11: ..i.<.::..9.:..1.::..9.,__) ~63=-9-_.:3=.:2:..9:...0:.--_______ _ Selling Agen1 E-mail : sgreg99413@gmail.com SELLER NOTICE ADDRESS: Mailing Address:---------------- Se ll er Fax#: ------------------ Seller E-mail : ________________ _ LISTING AGENT NOTICE ADDRESS: Finn Name : Triangle South Realty Acting as IXI Seller's Agent D Dual Agent F irm License #:.::C.::1=2--4=3-0 _____________ _ Mailing Address : aoo N Raleigh St Sta A, Angier NC Individual Listing Agent: _sh;a;;a_r_ee~G=r=eq.._o __ ry_._ ______ _ O Acting as a Designated Dual Agent (check only if applicable) Listing Agent License #: ..:el:.::3;.:::9.-:.7-=4.;:;0 __________ _ Listing Agent Phone#: ..l<..::9..:e:1...:::9.,_) ..::4.:2..:..7_-=5-=6-=5=1 _______ _ Listing Agent Fax#:--------------- Listing Agent E-mail:--------------- [THIS SPACE INTENTIONALLY LEFT BLANK] Page 12 of 13 Produced wilh zipForm® by ziplogix 18070 Fitteen Mile Road. Fraser. Michigan 48026 www zjplogix com STANDARD FORM 2-T Revised 7/2016 © 7/2016 Unt itled 110716a HC BOC Page 136 ACKNOWLEDGMENT OF RECEIPT OF MONlES Seller: ("Seller") Buyer: __________________________________________ ("Buyer") Property Address: 73 Turlington Rd, Dunn , 28334 ("Property") Paragraph l(d) o~~he Offer t~ Purchase and Contract between Buyer and Seller for the sale of the Property provides for the payment to Sellerofa Due Diligence Fee m the amount of$ J, l.?oo. ~ , receipt of which Listing Agent hereby acknowledges. Date: _ _,,{Q_e,J-_._.2..___;:;;~_-_/_L() ____ _ Fim~le Sout~ By. .. Q · (Signature) (J Sheree Gregory (Print name) ~aragraph ,f(d) o~~11e Offer t~ Purchase and Contract bttween Buyer and Seller for the sale of the Property provides for the payment to Seller ofa Due.D1hgence Fee m the amount of$\ \)'S} 0, W , receipt of which Seller hereby acknowledges. \f'\ L . . \ \o >< ~ 94.Q., ,-. Ly~ ~ Date '\>tA ~\ \ ~ Seller: {~ ~ · 6(ffte ~ f\e~~ ~ Date __________ -'---------Seller: ~'-~. (Signature) -------------------------------------------------------------------------------------------[] Escnow AG1£NT ACKNOWLEDGMENT OF RECEIPT OF INITIAL EARNEST MONEY DEPOSIT Pnragraph l(d) of the Offer to Purchase and Contract between Buyer and Seller for the sale of the Property provides for the payment to Escrow Agent ofan Initial Earnest Money Deposit in the amount of$ . Escrow Agent as identified in Paragraph l(t) of the Offer to Purchase and Contract hereby acknowledges receipt of the Initial Earnest Money Deposit and agrees to hold and disburse the same in accordance with the tenns of the Offer to Purchase and Contract. Date __________________ _ Finn: __ _ By:-------=:----,,-----------(Signature) (Print name) -------------------------------------------------------·-----------------------------------0 ESCROW AGENT ACKNOWLEDGMENT OF RECEIPT OF (ADDITIONAL) EARNEST MONEY DEPOSIT Paragraph l(d) of the Offer to Purchase and Contract between Buyer and Seller for the sale of the Property provides for the payment to Escrow Agent of an (Additional) Earnest Money Deposit in the amount of$ . Escrow Agent as identified in Paragraph 1(0 of the Offer to Purchase and Contract hereby acknowledges receipt of the (Additional) Earnest Money Deposit and agrees to hold and disburse the same in accordance with the terms of the Offer to Purchase and Contract. Date __________________ _ Finn: ____ .....;;Pc..:o;;.a;p;;..:e::;.....;a;:;.;n~d::;...;P;;._o""'p ... e..:;._A~t""t..;;.o.;;cr;...n_e;;..yi..;s;;;.._ ___ _ Time: _________ DAM D PM By:------~-:-----:----------(Signature) (Print name) Page 13 of 13 P roduced with zipFonn® by ziplogix 18070 Fifteen M ile Road, Fraser, Michigan 48026 YtWW.Z.iJll.llobu.llln STANDARD FORM 2-T Revised 7/2016 © 7/2016 Untitled 110716a HC BOC Page 137 SKETCH/AREA TABLE ADDENDUM _Property Address 73 Turlington Rd City Dunn County Harnett State NC Zip 28334 Borrower Lender/Client • it ... Appraiser Na---- 9' Bath 16' Laundry 12' 16' ! _7.8' 23 .5' N N 14' ' o\. ' -'. : ' ' ' ... '-- ' ' l ' : ' ' / Kitchen Dining ' :~ 39' .. Den Misc Rm Bedroom Cit , l - j_ ' / ' --Porch ~ , ''i L ,I -----~ -I' -'---,-"'--~~--_.,,: ---/ '----'-----......I -------~ - GLA1 GAR P/P First Floor Carport Po:r;ch Enclosed Porch 39' ! /, 2329.£!0 766.00 331. 48 651.30 ,, I ! I ~~ ! -1,/ M . ' ,.,, ~: ... ' ,, : ' _( l r : --/ '(_ -' . Ir ---------!, 1.q· ~ Living Room Bedroom Cit ' :: ! 0 ~. .. c.N I ! t / , 14 .5' l I ..-4 I/ 16~ I I -8' : : ":..' / I I I -\ ,. f!(f rchJ / : : \ -I ., -I --r-t I f"4.8 ' I : l __ ,_ ... _ , _______ 2).5'1' --.L--------[------·--; .. : .. ~------• 2329.80 766 .00 982.78 B'i ;,st X 2.0 X 30 .6 X 16.0 X 16 .0 X 6!LS X 16 .0 X 23 .8 11' i ! I I Net-LIVABLE Area (rounded) 2330 7 items (rounded~ C HARLES WALLACE APPRAJSALS APEX sonwARE 800-858·9958 Scale: 1" = 20' 32 .0 0 938.30 32.00 25.60 1070 .30 22.40 214.20 2330 Apx7100-w Apex v5 110716a HC BOC Page 138 t 1VcVtlSboro ~ · ~ ~ f \ s " s o c . . t ~ 1 - 4 , , v \ . C . . ~. o · Bo)( l l C \ s - 'P~"t'\., ISL · · z _ c c ? ; ~ D A T E / D ' A . ~ - I b . . , ~ 6 6 - 5 0 5 / 5 3 1 ~~b~~ ~~E R o s a W t 4 + , : : S w M : l U w l , ~ , ~ ~ 1 V o o A A 1 u . . ( , ~ b I $ 1 1 o o o - - - ~ ~ ~ _ _ · - - _ _ _ _ D O L L A R S & J : - ~ ' : : + F O U R F o l C h e c k V r i 1 C D 0 1 1 C I I . - - · - O A K S L o Q 1 9 1 ~ 9 6 3 - 6 2 5 7 B A N K r o 1 1 m e 1 . a n - 9 6 3 - l i m FOR tfµ'tte & t \ : ) , 4 h S , v . \ - - ~ V \ ( l k , ) . t : \ r & t ~ . . . , ~ D~ ~ : \ · . ~ < U f \ . . . c . . ~ . , : o s : 1 • D s o s q , : M ' / • ( J 110716a HC BOC Page 139 LEAD-BASED PAINT OR LEAD-BASED PAINT HAZARD ADDENDUM Property: 73 Turlington Rd , Dunn, NC 28332 Seller: Rosa West John Turlington , Bette Stephenson Donna Turl.in9±t.rJ Buyer:Averasboro Town Restoration , Association, Inc. This Addendum is attached to and made a part of the Offer to Purchase and Contract ("Contract") between Seller and Buyer for the Property. During the Due Diligence Period, Buyer shall have the right to obtain a risk assessment or inspection of the Property for the presence of lead-based paint and/or lead-based paint hazards* at Buyer's expense. Buyer may waive the right to obtain a risk assessment or inspection of the Property for the presence of lead-based paint and/or lead-based paint hazards at any time without cause. *Intact lead-based paint that is in good condition is not necessarily a hazard. See EPA pamphlet "Protect Your Family From Lead in Your Home" for more information. Disclosure oflnformation on Lead-Based Paint and Lead-Based Paint Hazards Lead Warning Statement Every Buyer of any interest in residential real property on which a residential dwelling was built prior to 1978 is notified that such property may present exposure to lead from lead-based paint that may place young children at risk of developing lead poisoning. Lead poisoning in young children may produce permanent neurological damage, including learning disabilities, reduced intelligence quotient, behavioral problems, and impaired memory. Lead poisoning also poses a particular risk to pregnant women. The Seller of any interest in residential real property is required to provide the Buyer with any information on lead-based paint hazards from risk assessments or inspections in the Seller's possession and notify the Buyer of any known lead-based paint hazards. A risk assessment or inspection for possible lead-based hazards is recommended prior to purchase. Seller's Disclosure (initial) _/2...n) (a) Presence of lead-based paint and/or lead-based paint hazards (check one below): 11 Q Known lead-based paint and/or lead-based paint hazards are present in the housing (explain). ~ (&I Seller has no knowledge of lead-based paint and/or lead-based paint hazards in the housing. Records and reports available to the Seller ( check one) Qg Seller has provided the Buyer with all ava il able records and reports pertaining to lead-based paint and/or lead-based paint baV1rds in the housing (list documents below). Protect Your Family From Lead In Your Home !;;a Seller has no reports or records pertaining to lead-based paint and/or lead-based paint hazard s in the housing. Buyer's Acknowledgement (initial) /tr.i1lJ " ( c) Buyer has received copies of all infonnation listed above . ftTRA-f" (d) Buyer has received the pamphlet Protect Your Fam ily from Lead in Your Home. A-·~ J (e) Buyer has (check one below): Qg Received the opportunity during the Due Diligence Period to conduct a risk assessment or inspection for the presence of lead-based paint and/or lead-based paint hazards; or CJ Waived the opportunity to conduct a risk as sess ment or inspection for the presence of lead-based paint and/or lead-based paint hazards. Page I of2 [B, This form jointly approved by: 'C=) North Carolina Bar Association REAL TOR ® North Carolina Association of REALTORS®, Inc. ~~~l\°u~,f~ Buyer InitialsAt:)?A---C Seller Initial s __._........_'-'-'"--~....;;__=--,Rl'r ST AND ARD FORM 2A9-T Revised 7/2015 © 7/2016 Untillcd 110716a HC BOC Page 140 Age t's Ac 'nowledgement (initial) (f) Agent has informed the Seller of the Seller's obligations under 42 U.S.C. 4852d and is aware of his/her responsibility to ensure compliance. Certification of Accuracy The following parties hav e reviewed the information above and certify, to the best of their knowledge, that the infonnation provided by the signatory is true and accurate. IN THE EVENT OF A CONFLICT BETWEEN THIS ADDENDUM AND THE CONTRACT, THIS ADDENDUM SHALL CONTROL, EXCEPT THAT IN THE CASE OF SUCH A CONFLICT AS TO THE DESCRIPTION OF THE PROPERTY OR THE IDENTITY OF THE BlNER OR SELLER, THE CONTRACT SHALL CONTROL. THE NORTH CAROLINA ASSOCIATION OF REALTORS®, INC. AND THE NORTH CAROLINA BAR ASSOCIATION MAKE NO REPRESENTATION AS TO THE LEGAL VALIDITY OR ADEQUACY OF ANY PROVISION OF THIS FORM IN ANY SPECIFIC TRANSACTION. IF YOU DO NOT UNDERSTAND THIS FORM OR FEEL THAT IT DOES NOT PROVIDE roR YOUR LEGAL NEEDS, YOU SHOULD CONSULT A NORTH CAROLINA REAL ESTATE ATTORNEY BEFORE YOU SIGN IT. _) -;;. (!_ . Buyer: /1-veflAbD ~o foyJfi} Redc,;?,1-i;f/U @e.t/1{1fi:e! . ,//2-P (/;, ·-/S: Averas~~Town Re,-~r~at·on /)~ Buyer: lov _c;,v-:=;ts_ _ Y/<1~ Ass6ciation, Inc. t• / Date:----------- Entity Buyer:--------------------------------------- (Name of LLC/Corporation/Partnership/Trust/etc.) Oy: _____________________________ Date :----------- Narne: _......J.:J-------------------Title: ----------------- /6/aX I! '7 r l Entity Se ller: ----------------,---,.-----------------------(Name of LLC/Corporation/Partnersh ip/Trust/etc.) By: -------,-----------------------Date: ----------- Page 2 of2 STANDARD FORM 2A9-T Revised 7/2015 © 7/2016 Produced w ith zipForm® by ziplogix 16070 Fifteen Mile Road, Fraser, Michigan 46026 www ziplogix com Untitled 110716a HC BOC Page 141 LEAD-BASED PAJNT OR LEAD-BASED PAINT HAZARD ADDENDUM Property: 73 Turl.ington Rd , Dunn, NC 28332 Seller: Rosa West John Turl.ington , Bette Stephenson Donna Turling Buyer: Averasboro Town Restoration I Association I Inc. This Addendum is attached to and made a part of the Offer to Purchase and Contract ("Contract") between Seller and Buyer for the Property. During the Due Diligence Period, Buyer shall have the right to obtain a risk assessment or inspection of the Property for the presence of lead-based paint and/or lead-based paint hazards* at Buyer's expense. Buyer may waive the right to obtain ·a risk assessment or inspection of the Property for the presence of lead-based paint and/or lead-based paint hazards at any time without cause. *Intact lead-based paint that is in good condition is not necessarily a hazard. See EPA pamphlet "Protect Your Family From Lead in Your Home" for more information. Disclosure of Information on Lead-Based Paint and Lead-Based Paint Hazards Lead Warning Statement Every Buyer of any interest in residential real property on which a residential dwelling was built prior to 1978 is notified that such property may present exposure to lead from lead-based paint that may place young children at risk of developing lead poisoning. Lead poisoning in young children may produce permanent neurological damage, including learning disabilities, reduced int elligen ce quotient, behavioral problems, and impaired memory. lead poisoning also poses a particular risk to pregnant women. Th e Seller of any interest in residential real property is required to provide the Buyer with any information on lead-based paint h az ards from risk assessm ents or inspections in the Seller's possession and notify the Buyer of any known lead-based paint haz ards. A risk assessment or inspection for possible lead-based hazards is recommended prior to purchase. · Seller's Disclosure (initial) ~ (a) Presence oflead-based paint and/or lead-based paint hazards (check one below): ~ T Q Known lead-based paint and/or lead-based paint hazards are present in the hou s ing ( explain). 'll--C!s( Seller has no knowledge oflead-based paint and/or lead-based paint hazards in the housing. DJJ (b) Records and reports available to the Seller (check one) 1J"'7' ~ ;I Seller has provided the Buyer with all available records and reports pertaining to lead-based paint and/or lead-based paint hazards in the housing (list documents below). Protect Your Family From Lead In Your Home ljl Seller has no· reports or records pertaining to lead -based paint and/or lead-based paint hazards in the housing. Buyer's Acknowledgement (initial) ~ 11 (c) Buyer has received copies of all information listed above . /tT~A-l;,; (d) Buyer has received the pamphlet Protect Your Family from lead in Your Hom e. A-~ J (e) Buyer has (check one below): ;I Received the opportunity during the Due Diligence Period to conduct a risk assessment or inspection for the presence of lead-based paint and/or lead-based paint hazards; or O Waived the opportunity to conduct a risk asses sment or inspection for the presence of lead-based paint and/or lead-based paint ha zard s . Page I of2 1B This form jointly approved by: North Carolina Bar Association REALTO R® North Carolina Association of REALTORS®, Inc. Buyer InitiatsAr:HA:k Se ll er Initials t<-fl<) :D~_.:;;......:;...Hlr STANDARD FORM 2A9-T Revised 7/2015 © 7/2016 Trilllgle South Realty 800 N. Raleigh Street Suite A Angier, NC 27SOI Phone: (9 1 39-2646 Fax (919)639-3290 Sheree Gregory lo /Pry oi...,._ X~Fogix 180J O F,ft n Mile R , Fraser, Michigan 48026 www ziplogjx com Untitled 110716a HC BOC Page 142 110716a HC BOC Page 143 Aug· 29 16 11 :06p RosaW~t 276~57-5940 p .1 ST\ TE OF NORTH (' AROU~A R~MDF:~TIAL PROPER.TY A:'\D ~\\·l'\F.RS' .... ssocL, TIO" l>ISCLOSURF.. !."T ~ Tf.Mf.'.\"T . :,:: R~-.i.kmi;ii J>:·•·r-~,t~ I Ji..-.:1,,~;n,: .\~11\ ... :-. ~7i .,, ·p1:<1.·.l,,~1r.: .\\'l'", ,.:._uj,,.-,. .,,1,-~.,., .. 1 n:.i .. ..:n li~I r~.u cl.111: l~ui111,.-.1;i:nih h,11:w,. im.Jil'i,lu,,, .... ,·.r.·111inl11m~r \&lll!lho.J;..). :aid th: Iii,.:. JI\O \>uilJiniJ; .. \I ill, Ujl h • lou r ,l\l':;lli11i: UHilSJ 1,: 1\uni~ :iun-hus..•u:.. 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I . . : " C ~ § : ; , ~ i : ; , ~ . . . 110716a HC BOC Page 148 HARNETI COUNTY FINANCIAL SUMMARY REPORT Agenda Item q September, 2016 GENERAL FUND FYE 2017 Activity Total Unaudited FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances! to Date Last Fiscal Year Governing Body $ 158,070 $ 208,357 $ 306,202 $ 117,241 38.29% $ 75,681 Administration 280,372 294,293 347,271 118,902 34.24% 94,424 Legal Services 8,609 53,919 143,601 53,016 36.92% 42,594 Engineering 7,638 Human Resources 247,154 205,162 246,945 71,134 28.81% 67,027 Board of Elections 305,481 381,191 410,912 80,295 19.54% 67,383 Finance 833,532 811,001 855,992 232,659 27.18% 236,739 Insurance -Retirees 415,000 59,414 14.32% Clerk of Court 79,320 81,438 103,488 30,553 29.52% 17,760 Tax 1,588,997 1,709,486 1,705,915 405,732 23.78% 375,917 General Services 153,360 158,173 154,225 30,113 19.53% 30,332 Fleet Maintenance 603,102 543,249 575,174 120,833 21.01% 115,461 Transportation 839,486 1,523,150 1,719,386 290,925 16.92% 168,168 Transportation -Admin 209,741 194,529 275,446 34,580 12.55% 35,596 Facilities Maintenance 3,736,788 3,667,427 2,893,950 493,740 17.06% 866,626 Register of Deeds 695,654 759,735 785,748 140,713 17.91% 129,164 Information Technology 1,726,510 1,787,734 1,865,057 583,245 31.27% 591,004 GIS 436,602 581,109 598,205 142,810 23.87% 146,126 Sheriff 10,205,366 9,677,549 9,780,391 1,943,267 19.87% 1,848,486 Campbell Deputies 389,674 442,623 495,509 90,474 18.26% 86,843 Harnett CJPP Sheriff's Department Grants 1,607 26,924 19,237 2,985 Child Support Enforcement 70,126 66,653 84,599 14,308 16.91% 13,724 Governor's Highway Safety Communications 1,389,574 1,624,091 1,814,053 373,864 20.61% 291,769 School Resource Officers 682,489 745,546 140,259 18.81% 106,289 Jail 4,407,161 4,551,465 4,946,395 1,064,364 21.52% 1,025,263 Emergency Services 765,164 730,739 877,974 182,888 20.83% 165,193 Emergency Services Grant 60,000 Emergency Medical Service 4,080,768 4,414,723 6,014,275 1,275,668 21.21% 802,399 EMS Transport 1,144,801 1,151,492 14 213,065 Rescue Districts 3,361,704 3,361,704 3,361,704 840,425 25.00% 1,120,568 Animal Services 431,707 438,575 484,308 98,913 20.42% 81,174 Medical Examiner 47,050 89,900 85,000 13,650 16.06% 6,400 JCPC Admin 4,516 6,886 5,040 285 Public Safety Appropriations 79,180 71,908 6,000 15,198 253.30% 15,687 Emergency Telephone System 236,688 Radio System 246,495 45,799 Harnett Regional Jetport 208,990 198,422 198,216 42,052 21.22% 41,670 Soil & Water 161,801 178,736 190,599 36,047 18.91% 34,731 Environmental Protection 4,000 4,000 4,000 4,000 100.00% 4,000 Forestry Program 112,289 101,648 111,585 Economic/Physical Dev. App . 458,253 509,983 575,000 91,791 15.96% 92,289 Industrial Development 1,382,346 436,558 1,137,566 186,831 16.42% 123,461 Development Services 1,362,552 1,309,860 1,403,293 297,159 21.18% 278,868 Community Development (BG) 735 192 51,500 37 0 .07% Abandoned MFG Home 57,241 32,171 34,606 4,437 12.82% 8,044 Cooperative Extension 289,118 314,013 415,338 59,393 14.30% 34,031 CCR&R -Block Grant 25,623 24,494 30,400 3,905 12.85% 158 CCR&R -United Way 379 150 1,000 83 Parents As Teachers 44,813 49,898 8,035 Adolescent Parenting 60,321 76,776 72,470 15,216 21.00% 15,889 U:\My Documents\Monthly Reports\2016 . 2017\Sept ember 2016 . Financial Statement s.>tlsx 1 110716a HC BOC Page 149 HARNETT COUNTY FINANCIAL SUMMARY REPORT 11/1/2016 September, 2016 GENERAL FUND FYE 2017 Activity Total Unaudited FYE 2016 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances! to Date Last Fiscal Year 4-H Teen Court & At Risk 72,035 52,273 7,811 14.94% 8,620 Child Care Youth Training 50,723 Race to the Top 4,034 2,562 529 Adolescent Parenting -BJRH 14,200 Special Programs 30,035 32,325 4,398 13.61% 5,183 Department on Aging 307,602 315,244 318,319 57,806 18.16% 59,736 Family Caregiver Support 64,108 61,164 65,925 13,903 21.09% 13,678 RSVP 77,658 77,511 78,954 14,153 17.93% 13,991 CAP -Disabled Adults 328,753 329,421 353,410 63,502 17.97% 67,427 Nutrition for Elderly 414,989 432,337 432,445 88,777 20.53% 93,990 Health 6,014,268 6,082,878 6,803,333 1,137,188 16.72% 1,166,969 Mental Health 605,679 605,679 605,679 151,420 25.00% 151,420 Social Services 10,155,398 10,324,942 12,224,040 2,831,044 23.16% 2,266,884 Public Assistance 7,905,017 9,351,002 8,271,854 2,036,139 24.62% 1,941,007 Veteran 's Services 178,634 180,399 186,475 39,450 21.16% 36,858 Restitution 100,304 103,322 117,367 19,846 16.91% 20,032 Human Services App . 90,780 136,805 50,000 12,741 25.48% 67,557 Library 941,972 910,122 995,701 198,039 19.89% 195,431 Cultural & Recreational App. 150,000 153,000 150,000 150,000 100.00% Parks & Recreation 403,871 435,005 861,680 241,371 28.01% 129,691 Education Board of Education -current 21,523,700 21,267,993 21,420,138 5,355,035 25.00% 7,089,331 Board of Education -capital 280,707 102,185 Board of Education -teachers 1,252,000 1,055,200 84.28% Central Carolina -current 928,467 993,967 1,019,467 254,867 25 .00% 229,367 Central Carolina -capital 30,500 Central Carolina -health sciencE 798,517 199,629 25.00% Central Carolina -works 25,000 Central Carolina -DOT 70,000 Subtotal -Operating Expenditures $ 93,213,943 $ 95,752,177 $ 102,531,085 $ 23,732,384 23.15% $ 23,194,714 lnterfund Transfers 64,701 2,145,446 1,359,842 43,334 Debt Service 44,265,436 52,688,961 16,715,631 625,824 3 .74% 720,169 Contingency 197,425 Subtotal Other Financing Uses: $ 44,330,137 $ 54,834,407 $ 18,272,898 $ 625,824 3.42% $ 763,503 Total Expenditures $ 137,544,080 $ 150,586,584 $ 120,803,983 $ 24,358,208 20.16% $ 23,958,217 U:\My Documents\Monthly Reports\2016 -2017\September 2016 -Financial Stat ements.xlsx 2 110716a HC BOC Page 150 HARNETT COUNTY FINANCIAL SUMMARY REPORT 11/1/2016 September, 2016 GENERAL FUND Total Unaudited FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Ad Valorem Taxes Real and Personal $ 53,930,707 $ 55,087,379 $ 55,606,980 $ 4,998,615 8 .99% $ 4,840,677 Motor Vehicles 5,712,141 6,185,750 5,888,405 1,210,209 20.55% 1,063,772 Sales Tax 16,757,810 17,680,977 19,008,522 Other taxes 1,053,493 1,169,389 1,250,000 287,756 23.02% 260,761 Permits & Fees 2,515,489 2,965,577 3,365,051 775,880 23.06% 437,020 Intergovernmental Revenue 18,884,854 20,274,012 18,957,599 2,558,144 13.49% 1,261,450 Sales & Services 7,838,973 9,102,250 9,653,887 1,205,828 12.49% 863,133 Other Revenues 3,741,739 3,394,295 3,766,890 478,238 12.70% 89,077 Rents, Concessions & Fees 69,215 73,655 70,609 18,227 25.81% 4,064 Subtotal -Operating Revenues 110,504,421 115,933,284 117,567,943 11,532,897 9.81% 8,819,954 Investment Earnings 8,437 97,339 30,000 27,101 90.34% 123 Other Financing Sources 29,108,938 37,018,000 lnterfund Transfers 322,415 7,501 2,738,510 7,501 Fund Balance Appropriated 467,530 Subtotal Other Financing Sources: 29,439,790 37,122,840 3,236,040 27,101 0.84% 7,624 Total Revenues $ 139,944,211 $ 153,056,124 $ 120,803,983 $ 11,559,998 9.57% $ 8,827,578 Revenues over/ (under) expenditures $ 2,400,131 $ 2,469,540 $ (12,798,210} (15,130,639} U:\My Oocuments\Monthly Reports\2016 -2017\Sept ember 2016 -Financial Stat ements.xls>e 3 110716a HC BOC Page 151 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 October 2015 September 2015 HARNETI COUNTY FINANCIAL SUMMARY REPORT September, 2016 GENERAL FUND Cash and Investments PNC Fidelity MBS s s 1,401,847 s 9,611,806 s s s 10,830,323 s s s 10,288,522 s 4,836,176 s s 10,288,522 s s s 6,310,697 s s s 5,910,697 s 3,888,938 s s 5,910,697 s 6,184,218 s s 5,460,397 s 10,575,231 s s 4,715,250 s 638,944 s s 4,715,250 s s s 4,715,250 s s s 3,415,750 s s s 1,799,750 Cash Flow $45,000,000 $35,000,000 $25,000,000 $15,000,000 Debt Service and Transfer Requirements Interest Principal Tran sfers Out Current Year $ 3,797,212 13,068,967 Outstanding $ 36,234,829 121,681,341 $ 16,866,179 $ 157,916,170 NCCMT s 9,898,592 s 13,870,895 s 14,611,996 s 15,052,435 s 22,909,111 s 28,256,262 s 31,321,226 s 29,217,771 s 27,749,119 s 27,050,869 s 24,697,474 s 15,184,900 s 16,262,992 11/1/2016 Total $ 20,912,246 $ 24,701,218 $ 24,900,517 $ 30,177,132 $ 29,219,808 $ 34,166,959 $ 41,120,861 $ 40,862,386 $ 43,039,600 $ 32,405,064 $ 29,412,724 $ 18,600,650 $ 18,062,742 U :\My Oocuments\Mont hly Reports\2016 -2017\September 2016-Financial Stat ement s.xlsx 4 110716a HC BOC Page 152 HARNETT COUNTY FINANCIAL SUMMARY REPORT September, 2016 11/1/2016 GENERAL FUND Estimated Fund Balance In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows: Non-Spendable Fund Balance - Restricted Fund Balance - Committed Fund Balance - Assigned Fund Balance - Unassigned Fund Balance - Non Spendable Restricted Committed As sig ned Unassigned Total General Fund General Fund Expenditures Una ssi gned Fund Balance as a % of Expenditures This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for specific purposes imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fund balance . That portion of fund balance that the County intends to use for specific purposes. The County Commissioners have the authority to assign fund balances. This classification represents the portion of fund balance that has not been assigned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund. Unaudited 2012 2013 2014 2015 2016 $ 748,224 $ 451,088 $ 111,181 $ 159,625 $ 159,625 $ 8,789,704 $ 9,433,149 $ 9,260,952 $ 11,496,063 $ 11,496,063 $ 574,133 $ $ $ $ $ $ $ 3,193,811 $ 2,600,000 $ $ 13,212,441 $ 17,959,942 $ 18,732,095 $ 19,417,388 $ 26,017,388 $ 23,324,502 $ 27,844,179 $ 31,298,039 $ 33,673,076 $ 37,673,076 $ 100,900,981 $ 101,852,867 $ 103,330,529 $ 108,508,715 $ 110,000,000 13.09% 17.63% 18.13% 17.89% 23.65% Fund Balance % 13.09% 17.63% 18.13% 23.65% 17.89% 21.00% 11.00% 1.00% 2012 2013 2014 2015 2016 The Harnett County Board of Commissioners have approved a fund balance policy which strives to maintain a minimum fund balance of 15%. U:\My Documents\Monthly Reports\2016 · 2017\September 2016 -Financial Statements.xlsx s 110716a HC BOC Page 153 HARNETT COUNTY FINANCIAL SUMMARY REPORT 11/1/201 6 September, 2016 PUBLIC UTILITIES FUND FYE 2017 Activity Total Unaudited FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Admin/CSR/Meter Services s 6,369,116 $ 4,601,220 s 4,309,666 $ 413,315 9.59% $ 610,570 Water Treatment 3,965,881 4,376,387 5 ,000,402 935,449 18.71% 913,806 Wastewater Treatment 1,908,016 2,048,055 2,711,883 441,299 16.27% 347,492 Wastewater Treatment SHWW 1,869,169 2,088,743 2,720,882 338,602 12.44% 378,661 Distribution 3,607,800 4,119,584 4,564,365 786,918 17.24% 783,504 Collections 3 ,006,906 2,8 0 5,819 3,752,716 539,911 14.39% 506,230 Subtotal -Operating Expenditures $ 20,726,888 $ 20,039,808 $ 23,059,914 $ 3,455,494 14.98% $ 3,540,263 lnterfund Transfers 22,607,192 Depreciation 6,395,389 9,327,623 Debt Service 5,106,266 5,230,476 6,717,809 273 ,979 4 .08% 297,838 Subtotal Other Financing Uses: $ 34,108,847 $ 14,558,099 $ 6,717,809 $ 273,979 4.08% $ 297,838 Total Expenditures $ 54,835,735 $ 34,597,907 $ 29,777,723 $ 3,729,473 12.52% $ 3,838,101 Total Unaudited FYE 2017 FYE 2017 Percent Same Period Revenues : FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Intergovernmental Revenu e $ 3,7 0 3 $ 3,703 $ 3,703 $ s Sale s & Services 30,134,602 32,56 3,21 9 29,448,080 7,510,664 25.50% 8,204,770 Other Revenue s 2,023,403 4,130,449 275,000 77,559 28 .20% 94,191 Rents, Concess. & Feees 172 2,105 192 Subtotal -Operating Revenues $ 32,161,880 $ 36,699,476 $ 29,726,783 $ 7,588,415 25.53% $ 8,298,961 Other Finance Sources 13,731,430 320,484 lnterfund Transfers 1,452,130 450,000 Fund Balance Appropriated Subtotal Other Financing Sources: $ 15,183,560 $ 770,484 $ $ $ Total Revenues $ 47,345,440 $ 37,469,960 $ 29,726,783 $ 7,588,415 25.53% $ 8,298,961 Revenues over/ (under) expenditures $ (7,490,295) $ 2,872,053 $ 3,858,942 $ 4,460,860 U:\M y Oocuments\M ont h ly Reports\2016 ~ 20 17\Sept e mber 2016 -Fi nancial St at em ents.Kl51t' 6 110716a HC BOC Page 154 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 October 2015 September 2015 HARNETT COUNTY FINANCIAL SUMMARY REPORT PNC $ 29,921,800 $ 30,074,922 $ 28,301,352 $ 27,213,474 $ 28,848,875 $ 30,683,192 $ 31,388,435 $ 29,859,796 $ 29,009,846 $ 24,228,551 $ 24,058,100 $ 23,345,138 $ 22,373,066 $40,000,000 $30,000,000 $20,000,000 $ $ $ $ $ $ $ $ $ $ $ $ $ September, 2016 PUBLIC UTILITIES FUND Cash and Investments Lockbox 4,030,784 3,836,649 3,467,807 3,582,342 3,432,473 3,316,449 3,343,019 3,507,930 3,010,381 3,662,494 3,267,333 3,268,625 3,142,028 Cash Flow Debt Service and Transfer Requirements Current Year Outstanding Interest $ 2,739,111 $ 26,581,443 Principal $ 3,868,937 73,850,351 Transfers Out $ $ 6,608,048 $ 100,431,795 NCCMT $ 585,023 $ 585,023 $ 583,368 $ 583,368 $ 581,211 $ 577,919 $ 570,299 $ 555,108 $ 554,829 $ 553,621 $ 552,071 $ 549,916 $ 549,700 U:\My Document s\Monthly Re ports\20 16 . 2017\September 2016 ~ Financial St ate ments.xl sx 11/1/2016 Total $ 34,537,607 $ 34,496,594 $ 32,352,527 $ 31,379,183 $ 32,862,559 $ 34,577,560 $ 35,301,753 $ 33,922,833 $ 32,575,057 $ 28,444,666 $ 27,877,505 $ 27,163,678 $ 26,064,794 7 110716a HC BOC Page 155 HARNETT COUNTY FINANCIAL SUMMARY REPORT 11/1/2016 September, 2016 SOLID WASTE FUND FYE 2017 Activity Total Unaudited FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Solid Waste $ 4,555,419 $ 5,170,892 $ 5,828,818 $ 1,204,612 20.67% $ 841,492 Subtotal -Operating Expenditures $ 4,555,419 $ 5,170,892 $ 5,828,818 $ 1,204,612 20.67% $ 841,492 Other Financing Uses 1,396,177 lnterfund Transfers Depreciation 345,724 445,290 Debt Service 529,747 540,939 544,828 54,951 10.09% 56,992 Subtotal Other Financing Uses: $ 2,271,648 $ 986,228 $ 544,828 $ 54,951 10.09% $ 56,992 Total Expenditures $ 6,827,067 $ 6,157,120 $ 6,373,646 $ 1,259,563 19.76% $ 898,484 Total Unaudited FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Taxes $ 234,276 $ 268,129 $ 219,000 $ $ Intergovernme ntal Revenue 25,000 133,790 61,000 Sales & Services 5 ,165,089 5,314,394 5,265,540 800,691 15.21% 7,581 Other Revenues 499,631 670,770 383 136 Rents, Concess . & Feees 276 1,291 20,000 1 0 .01% Subtotal -Operating Revenues $ 5,924,272 $ 6,388,374 $ 5,565,540 $ 801,075 14.39% $ 7,717 Other Finance Sources 1,402,161 917 lnterfund Transfers Fund Balance Appropriated 808,106 Subtotal Other Financing Sources: $ 1,402,161 $ 917 $ 808,106 $ $ Total Revenues $ 7,326,433 $ 6,389,291 $ 6,373,646 $ 801,075 12.57% $ 7,717 Revenues over/ (under) expenditures $ 499,366 $ 232,171 $ (458,488} $ (890,767) U:\My Oocuments\Monthty Reports\2016 -2017\September 2016 -Financial Stat ements.,clsx 8 110716a HC BOC Page 156 HARNETT COUNTY FINANCIAL SUMMARY REPORT 11/1/2016 September, 2016 SOLID WASTE FUND Cash and Investments PNC BB&T First Bank NCCMT Total September 2016 $ $ 623,360 $ 608,194 $ 78,246 $ 1,309,800 August 2016 $ 596,631 $ 637,923 $ 589,976 $ 78,243 $ 1,902,774 July 2016 $ 706,906 $ 613,495 $ 567,589 $ 4 ,902 $ 1,892,893 June 2016 $ 953,476 $ 595,845 $ 549,127 $ 4,902 $ 2,103,350 May 2016 $ 1,030,073 $ 577,211 $ 534,532 $ 254,500 $ 2,396,316 April 2016 $ 1,106,636 $ 555,533 $ 517,182 $ 185,532 $ 2,364,882 March 2016 $ 1,322,008 $ 533,722 $ 501,869 $ 185,532 $ 2,543,131 February 2016 $ 1,453,177 $ 504,847 $ 477,173 $ 60,920 $ 2,496,117 January 2016 $ 1,838,468 $ 495,010 $ 469,484 $ 123,226 $ 2,926,188 December 2015 $ 1,157,547 $ 482,090 $ 451,079 $ 123,226 $ 2,213,942 November 2015 $ 795,755 $ 469,359 $ 439,402 $ 123,226 $ 1,827,742 October 2015 $ 160,831 $ 456,391 $ 422,540 $ 59,824 $ 1,099,587 September 2015 $ 182,041 $ 425,002 $ 394,917 $ 59 ,824 $ 1,061,785 Cash Flow $3,000,000 Debt Service and Transfer Requirements Current Year Outstanding Interest $ 74,246 $ 299,593 Principal 314,023 2 ,599,133 Transfers Out $ 388,269 $ 2,898,726 U:\My Oocurnents\Monthty Reports\2016 -2017\September 2016 -Financial Statements.:d sx 9 110716a HC BOC Page 157 HARNETI COUNTY FINANCIAL SUMMARY REPORT September, 2016 Category Fixed Co st Claims Funded Total Revenues: Departmental Charge Other revenues Fund Balance Appropriated Total Revenues over/(under) expenses September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 October 2015 September 2015 WORKER'S COMPENSATION FUND FYE 2017 Activity Unaudited FYE 2017 (includes FYE 2015 FYE 2016 Adjusted Budget encumbrances) $ 29,000 $ 21,000 $ 32,000 $ 7,000 123,636 3,093,822 1,093,000 130,919 $ 152,636 $ 3,114,822 $ 1,125,000 $ 137,919 Unaudited FYE 2017 FYE 2017 FYE 2015 FYE 2016 Adjusted Budget Activity s 1,821,371 $ 1,711,483 $ 975,000 $ 242,391 250,795 441,714 150,000 40,319 $ 2,072,166 $ 2,153,197 $ 1,125,000 $ 282,710 $ 1,919,530 $ (961,625) $ 144,791 Cash and Investments PNC NCCMT $ 2,533,314 s 1,211,772 $ 1,669,764 $ 1,211,772 $ 1,705,014 $ 1,211,772 $ 1,624,481 $ 1,211,772 $ 1,692,068 $ 1,211,772 $ 1,643,553 $ 1,211,772 $ 1,711,933 $ 1 ,211,772 $ 1,532,422 $ 1,211,772 $ 1,556,134 $ 1,211,772 $ 1,193,599 $ 1,211,772 $ 1,273,094 $ 1,211,772 $ 1,329,590 $ 1,211,772 $ 1,238,990 $ 1,211,772 Cash Flow $3,000,000 $2,000,000 $1,000,000 :oe' ;:,<} ~--1. e f:' .::,'Ii, \-> .::,<:' ~1,'-1. z:_-* ,._e;'?' " ~~~ 00 e;<:/ '?' ~'I, ;:,'I> 'Ii It-' c., :o' !::-.::,: f:''Q :oe :oe;' e;' '<e \'Ii ~e e~ ,._o ~ <:::>e; 'S;'o-,. 0~ ,._q; c.,e<:/ liability Liability as of July 1 $ 4,690,195 Cu r rent year claim s and # of Claim s this change s in e stimates 28,426 fi scal year Actu a l cl aim payments 12,107 Li a bility as o f e nd o f mo nth $ 4,706,514 U:\My Oocuments\Mo nt hly Reports\2016 . 2017\September 2016 • Financial Statements.xlsx Total Percent to Date 21.88% 11.98% 12.26% Total Percent to Date 24.86% 26.88% 25.13% 14 11/1/2016 Same Period Last Fiscal Year $ $ 7,000 439,646 446,646 Same Period Last Fiscal Year $ 225,002 $ 75,819 $ 300,821 $ (145,825) Total $ 3,745,086 $ 2,881,536 $ 2,916,786 $ 2,836,253 $ 2,903,840 $ 2,855 ,325 $ 2,923,705 $ 2,744,194 $ 2,767,906 $ 2,405,3 71 $ 2,484,866 $ 2,541,362 $ 2,450,762 10 110716a HC BOC Page 158 HARNETT COUNTY FINANCIAL SUMMARY REPORT Department Employee Clinic Total Revenues: Departmental Charge Other revenues Fund Balance Appropriated Total Revenues over/(under) expenses September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 Novem ber 2015 October 2015 September 2015 FYE 2015 $ 121,440 s 121,440 FYE 2015 $ s $ $ $ $ $ $ $ $ $ $ $ $ $ $ $700,000 $600,000 $500,000 228,950 228,950 107,510 PNC 647,665 645,243 643,903 640,890 629,731 634,966 626,534 619,752 612,081 602,255 592,428 582,054 554,324 U:\My Oocuments\Monthly Reports\2016 . 2017\Sept ember 2016 · Financial Statements.•lsx September, 2016 EMPLOYEE CLINIC FUND FYE 2017 Activity Unaudited FYE 2017 (includes FYE 2016 Adjusted Budget encumbrances) $ 140,835 $ 177,232 $ 25,132 $ 140,835 s 177,232 $ 25,132 Unaudited FYE 2017 FYE 2017 FYE 2016 Adjusted Budget Activity $ 242,612 $ 177,232 $ 36,390 $ 242,612 $ 177,232 s 36,390 $ 101,777 $ 11,258 Cash and Investments NCCMT $ 29,241 $ 29,241 $ 29,241 $ 29,241 $ 29,241 $ 29,241 $ 29,241 $ 29,241 $ 29,241 $ 29,241 $ 29,241 $ 29,241 $ 29,241 Cash Flow Total Percent to Date 14.18% 14.18% Total Percent to Date 20.53% 20.53% 11/1/2016 Same Period Last Fiscal Year $ 22,123 $ 22,123 Same Period Last Fiscal Year $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 58,350 58,350 36,227 Total 676,906 674,484 673,145 670,132 658,972 664,207 655,776 648,994 641,322 631,496 621,670 611,295 583,566 11 110716a HC BOC Page 159 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 October 2015 September 2015 200 150 100 50 0 HARNETT COUNTY FINANCIAL SUMMARY REPORT September, 2016 EMPLOYEE CLINIC FUND Employee Clinic Utilization # of Visits 150 Health Prevention 145 144 162 # Flu shots 171 149 163 159 # Pneumonia shots 182 196 132 144 131 Patient Flow U :\My Oocuments\M onthly Reports\2016 -2017\September 2016 -Financial Statements.xlsx 11/1/2016 12 110716a HC BOC Page 160 Category Paid Claims Fixed Cost Wellness Total Revenues: Medical Premium Equivilents Other revenues Total Revenues over/(under) expenses September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 October 2015 September 2015 HARNETI COUNTY FINANCIAL SUMMARY REPORT September, 2016 MEDICAL INSURANCE FUND FYE 2017 Activity Unaudited FYE 2017 (includes FYE 2015 FYE 2016 Adjusted Budget encumbrances) $ 5,205,337 $ 6,616,284 $ 5,650,000 $ 1,833,303 655,329 634,709 795,000 174,908 1,507 8,355 10,000 762 $ 5,862,173 $ 7,259,348 $ 6,455,000 $ 2,008,973 Unaudited FYE 2017 FYE 2017 FYE 2015 FYE 2016 Adjusted Budget Activity $ 6,687,178 $ 6,737,032 $ 6,443,000 $ 1,832,403 10,783 26,178 12,000 1,988 $ 6,697,961 $ 6,763,210 $ 6,455,000 $ 1,834,391 $ 835,788 $ (496,138) $ (174,582) Cash and Investments PNC NCCMT $ 1,877,798 $ 543,297 $ 1,125,368 $ 543,297 $ 967,054 s 543,297 $ 1,035,476 $ 543,297 $ 866,947 $ 543,297 $ 964,355 $ 543,297 $ 1,196,881 $ 543,297 $ 1,354,214 $ 543,297 $ 1,351,919 $ 543,297 $ 1,222,061 $ 543,297 $ 1,387,910 $ 543,297 $ 1,290,451 $ 543,297 $ 1,502,651 $ 543,297 Cash Fl ow $2,500,000 $2,000,000 $1,500,000 $1,000,000 :Q~ ""'<. :s->.. 'l, {:' ,;;,<lo '> ""' ~~->.. ~'://-:<:-,._e 'i" '> ~ ~<.; (.\ (.\ c.,e<:/ 'i" ~~ ,;;,~ ~ e' ~ ~ :Q' <::-" {:'"<:> 'S)'l, ~ '<'l, \~ (.,'l, 'l,~ ~ {:'"<:> ,f ~o"' 06 ,_e '->q,<:/ U:\Mv Oocuments\Monthly RePorts\2016 -2017\September 2016 -Financial Statements.xlsx 11/1/2016 Total Percent Same Period to Date Last Fiscal Year 32.45% $ 1,334,395 22.00% 168,065 7.62% 5,311 31.12% $ 1,507,771 Total Percent Same Period to Date Last Fiscal Year 28.44% $ 1,087,027 16.57% 274 28.42% $ 1,087,301 $ (420,470) Total s 2,421,096 $ 1,668,665 $ 1,510,351 $ 1,578,773 $ 1,410,244 $ 1,507,653 $ 1,740,178 $ 1,897,511 $ 1,895,216 $ 1,765,358 $ 1,931,207 $ 1,833,748 $ 2,045,949 13 110716a HC BOC Page 161 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 October 2015 September 2015 Year to Date (membership = avg) HARNETI COUNTY FINANCIAL SUMMARY REPORT September, 2016 MEDICAL INSURANCE FUND Medical Paid Claims Summary Employees & Total Pre-65 Retirees Membership Net Paid Claims Fixed Cost 830 1,242 $ 949,451.70 $ 58,166.03 827 1,238 $ 472,478.84 $ 58,462.25 830 1,237 $ 567,120.08 $ 117,732.75 826 1,201 $ 749,785 .30 $ (48,146.18) 821 1,195 $ 644,458.97 $ 18,765.56 819 1,190 $ 846,544.07 $ 59,316.96 824 1,192 $ 613,689.61 $ 55,057.79 829 1,199 $ 476,696.71 $ 57,028.00 820 1,191 $ 418,525.31 $ 56,097.08 812 1,177 $ 448,829.22 $ 52,614.19 808 1,173 $ 531,699.65 $ 59,136.25 808 1,174 $ 650,383.71 $ 103,099.20 802 1,169 $ 465,117.51 $ 55,311.71 820 1,201 $ 7,834,780.68 $ 702,641.59 Medical Plan Loss Ratio 175.00% 150.00% 12 5.00% 100.00% 75 .00% 50.00% U:\My Docu ments\Monthly Reporu\2016 -2017\September 2016 -Fina ncial St atements.xlsx 11/1/2016 Loss Premium Ratio Equivalent 161.13% $ 625,355.69 86.09% $ 616,736.38 110.73% $ 618,468.30 112.65% $ 622,838.33 121.42% $ 546,217.69 166.24% $ 544,921.50 122.98% $ 543,783.54 97.08% $ 549,770.71 86.93% $ 545,957.33 92.18% $ 544,006.75 108.27% $ 545,697.46 141.27% $ 533,359.40 96.87% $ 537,247.45 115.77% $ 7,374,360.53 14 110716a HC BOC Page 162 Category Paid Claims Fixed Cost Total Revenues: Dental Premium Equivilents Other revenues Total Revenues over/(under) expenses September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 October 2015 September 2015 HARNETI COUNTY FINANCIAL SUMMARY REPORT September, 2016 DENTALINSURANCEFUND FYE 2017 Activity Unaudited 2016-2017 (includes FYE 2015 FYE 2016 Adjusted Budget encumbrances) $ 306,584 $ 296,421 $ 500,000 $ 91,812 35,323 36,698 45,000 7,101 $ 341,907 $ 333,119 $ 545,000 $ 98,913 Unaudited 2015-2016 FYE2016 FYE 2015 FYE 2016 Adjusted Budget Activity $ 544,448 $ 369,211 $ 545,000 $ 112,579 $ 544,448 $ 369,211 $ 545,000 s 112,579 $ 202,541 $ 36,092 $ 13,666 Cash and Investments PNC NCCMT $ 283,750 $ $ 269,750 $ $ 278,279 $ $ 270,084 $ $ 262,899 $ $ 259,621 $ $ 255,744 $ $ 262,475 $ $ 255,653 $ $ 257,742 $ $ 251,362 $ $ 242,621 $ $ 249,844 $ Cash Fl ow $300,000 $275,000 $250,000 $225,000 $200,000 :<>e' ".::,-~--\ e /:' "fj '" '"<:' ~7,--\ ~~ :(' 0 0 ... ,f ~ '?-~ '/}c.; 7, ,,e ~ ," "'1> :<)'l, ~ :fl ~ '<q;> '\'1><:' ,t' q,,f) s..O ~'<:> Qcz ~o" oc.; ,._e '-,q,~ U:\My Oocuments\Monthfy Re port.s\2016 -2017\September 2016-financial Statements.xls >e Total Percent to Date 18.36% 15.78% 18.15% Total Percent to Date 20.66% 20.66% 11/1/2016 Same Period Last Fiscal Year $ $ 45,447 8,873 54,320 Same Period Last Fiscal Year $ 92,688 $ 92,688 $ 38,368 Total $ 283,750 $ 269,750 $ 278,279 $ 270,084 $ 262,899 $ 259,621 $ 255,744 $ 262,475 $ 255,653 $ 257,742 $ 251,362 $ 242,621 $ 249,844 15 110716a HC BOC Page 163 September 2016 Augu st 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 October 2015 September 2015 Year to Date (membership = avg) HARNETT COUNTY FINANCIAL SUMMARY REPORT September, 2016 DENTAL INSURANCE FUND Dental Paid Claims Summary Total Total Employees Membership Net Paid Claims Fixed Cost 812 1,312 $ 38,929.95 $ 3,600.88 813 1,323 $ 35,594.70 $ 3,570.29 810 1,316 $ 31,416.37 $ 4 ,006.42 671 1,114 $ 28,488.90 $ 6,202.76 667 1,110 $ 22,062.20 $ 3,084.92 659 1,100 $ 31,526.79 $ 3,033.66 660 1,101 $ 29,696.70 $ 3,122.20 660 1,101 $ 20,728.10 $ 3,075.60 658 1,105 $ 27,163.98 $ 3,056.96 649 1,093 $ 20,264.80 $ 3,047.64 648 1,090 $ 19,987 .80 $ 3,010.36 654 1,097 $ 30,171.40 $ 3,033.66 650 1,093 $ 28,953.57 $ 3,033 .66 693 1,150 $ 364,985 .26 $ 44,879.01 Dental Plan Loss Ratio 125% 100% 75% 50% " ~'QQ; ~~ ',-s"' v'f ~'1>°" ~~ :<-,._e '?--s ~ '?-<:/ ._c.; "' \"' ~ c.,e<:/ ~'1> v'I> v'li ~e ct-~( '>'Ii<:-c,;e~ e~'Q e'-ct-'<q, cf 've ""o°" oiY ~ ,._e c.,e<:/ U:\My Documents\Mont h\y Reports\2016 -2017\September 2016 -Financial St atements.xlsx 11 /1/2016 Loss Premium Ratio Equivalent 113.34% $ 37,526.11 104.91% $ 37,330.66 93.83% $ 37,752 .67 90.84% $ 38,188.97 84.50% $ 29,760.98 115.55% $ 29 ,909.42 110.76% $ 29,629.84 76.42% $ 31,147.59 102.76% $ 29,408.35 77.38% $ 30,126.24 74.83% $ 30,735.68 114.74% $ 28,939.38 106.13% $ 30,140.02 97.45% $ 420,595.91 16 110716a HC BOC Page 164 HARNETI COUNTY FINANCIAL SUMMARY REPORT 11/1/2016 August, 2016 * BOARD OF EOUCA TION FYE 2017 Activity Total Unaudited 2016-2017 (includes Percent Same Period Fund Group: FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Vear State Fund Expenditures $ 102,207,084 s 120,454,470 s 12,765,358 10.60% Revenues $ 102,223,378 s 120,454,470 s 12,752,768 10.59% $ 16,295 s s (12,589) Local Current Expense Fund Expenditures 19,279,878 27,63 2,138 3,570,905 12.92% Revenues 21,520,806 27,632,138 3,461,869 12.53% s $ 2,240,928 $ (109,035) $ Federal Grant Fund Expenditures 9,658,731 835,421 1,007,140 120.55% Revenues 9,670,260 835,421 994,500 119.04% $ 11,528 s (12,640) s capital Outlay Fund Expenditures 2,990,946 1,020,323 81 0.01% Revenues 2,681,150 1,020,323 s (309,796) s (81) Child Nutrition Fund Expenditures 9,324,806 11,365,310 52,102 0.46% Revenues 9,246,428 11,365,310 557,578 4.91% $ (78,378) s 505,476 Dunn District Fund Expenditures 292,697 540,278 13,819 2.56% Revenues 284,577 540,278 33,560 6.21% $ (8,120) s $ 19,741 Local Restricted Fund Expenditures 3,813,528 833,370 174,545 20.94% Revenues 4,694,184 833,370 921,378 110.56% $ 880,656 $ s 746,834 Total All Funds Expenditures 147,567,670 162,681,310 17,583,949 10.81% Revenues 150,320,783 162,681,310 18,721,654 11.51% $ 2,753,113 s s 1,137,705 * Latest available numbers from the Board of Education's web site. U:\Mv Oocuments\Mo nthly Reports\2016 . 2017\September 2016 -Financial St atements .xls,c 17 110716a HC BOC Page 165 September August July June May April March February January December November October September 2016 2016 2016 2016 2016 2016 2016 2016 2016 2015 2015 2015 2015 HARNETT COUNTY FINANCIAL SUMMARY REPORT August, 2016 * Local Currrent Expense $ 10,442,838 $ 8,709,721 $11,000,000 $9,000,000 $7,000,000 $5,000,000 BOARD OF EDUCATION Cash and Investments Capital Outlay $ 59,509 $ 59,476 Cash Flow Public School Membership ADM MLD ADM Change MLDChange Month 1 Month 1 Revd Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Fi nal 21,000 20,500 20,000 19,500 °> ;s ,J:-0<::- 20,405 20,543 20,387 20,495 (18) (48) 20,505 20,504 118 9 20,468 20,465 (37) (39) 20,360 20,332 (108) (133) 20,229 20,190 (131) (142) 20,164 20,191 (65 ) 1 20,142 20,148 (22) (43) 20,097 20,121 (45) (27) 20,035 20,017 (62) (104) 20,252 20,017 217 0 Harnett County School Membership U:\My Doc uments\Mont hly Reports\2016 -2017\Septemb er 2016 -Financial Statements.xlsx 11/1/2016 Total $ $ $ $ 10,502,347 $ $ 8,769,197 $ $ $ $ $ $ Fiscal Year 2015-2016 Initial Allotment 20,725 ADM MLD 18 110716a HC BOC Page 166 HARNETT COUNTY SALES TAX ANALYSIS BY ARTICLE 1. Current i,:ear activltl( : Fiscal Year 2016 July, 2016 August, 2016 September. 2016 October, 2016 November, 2016 December. 2016 January, 2017 February. 2017 March, 2017 April, 2017 May, 2017 June, 2017 Year over Year Chan Artlcle39 $ 342,547.33 $ $ $ $ $ $ $ $ $ $ $ $ 342.547.33 -40.80% 21 QQml!arl§£!n 10 l!rior )(§Br : Fiscal Year 2016 Article 39 July, 2015 $ 578,603.16 August, 2015 s ,60.59560 September, 2015 1 S77.428.49 October, 2015 s 515 996.92 November, 2015 s 557 ·122.21 December, 2015 s 653.599.14 January, 2016 s ~26 105.03 February, 2016 s 574.221 44 March, 2016 s 678.048.85 April, 2016 s 633. 796.65 May, 2016 s 6'5.963.14 June, 2016 5 661 520.97 $ 578,603.16 l!, R!!!iOncillatiQn I£! general !!!!lger : Balance to HTE Activitl 110-0000-313.30-01 s 342,547.33 110-0000-313.30-02 s 419,514.05 110-0000-313.30-03 s 144,266.60 110-0000-313.30·04 $ 128,001.89 110-0000-313.30-05 $ 288,533.20 110-0000·313.30-06 s 135.45 110-0000-313.30-07 $ (91.102.93) 110-0000-313.30-08 $ (189,556.62) s 1,042,338.97 242-0000-313.30-00 s 68,261.28 226-0000-313.30-10 $ 321,026.67 225-0000-313.30-10 $ 84,912.72 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ~ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ G e n e r a l F u n d B o a r d o f E d u c a t i o n Art l c l e 4 0 A r t i c l e 4 2 A r t l c l e 4 0 A r t l c l e 4 2 4 1 9 , 5 1 4 . 0 5 $ 1 2 8 , 0 0 1 . 8 9 $ 1 4 4 , 2 6 6 . 6 0 $ 2 8 8 . 5 3 3 . 2 0 $ $ $ $ $ $ $ $ $ $ $ - $ $ $ $ $ $ $ $ $ s $ $ $ $ $ $ $ $ s $ $ $ 4 1 9 , 5 1 4 . 0 5 S 1 2 8 , 0 0 1 . 8 9 s 1 4 4 , 2 6 6 . 6 0 $ 2 8 8 , 5 3 3 . 2 0 - 3 . 9 6 % - 2 7 . 9 3 % - 4 . 8 2 % - 4 . 8 2 % G e n e r a l F u n d B o a r d o f E d u c a t i o n Art l c l e 4 0 A r t l c l e 4 2 A r t i c l e 4 0 A r t l c l e 4 2 4 3 6 , 8 0 8 . 6 2 $ 1 7 7 , 6 1 8 . 9 0 $ 1 5 1 , 5 6 7 . 1 9 $ 3 0 3 , 1 3 4 . 3 8 4 1 0 . 3 7 2 7 ' $ 1 3 5 . 0 7 7 . 5 5 ' 1 3 6 . 5 6 4 . 0 5 s 2 7 3 . 1 2 8 1 0 4 l 7 4 2 4 . 5 8 $ • 7 8 . 6 2 4 . 6 9 $ 1 4 3 . 1 6 6 . 5 1 s 2 8 6 . 3 3 3 . 0 2 J 9 2 . 6 3 5 . 3 2 $ , a o 6 9 3 7 3 $ 1 3 1 . 6 8 6 . 3 6 s 2 6 3 . 3 7 l . 7 2 4 1 3 . 8 8 9 . 8 9 $ 1 7 5 0 8 8 . 2 2 $ 1 I 0 . 9 5 8 . 8 3 s 2 8 1 . 9 1 , . 6 6 5 0 1 6 8 2 . 0 4 $ 2 0 2 9 0 4 0 5 $ 1 7 3 4 2 8 . 4 3 s 3 4 6 8 5 6 . 8 6 3 6 4 . 8 6 3 . 8 2 $ 1 7 1 2 2 3 . 6 6 $ 1 1 9 . 2 9 2 . 8 1 s 2 3 8 . 5 8 5 6 2 3 8 1 . 6 4 8 . 2 7 $ 1 8 1 4 7 6 . 8 9 $ 1 2 6 . 6 0 3 . 8 8 s 2 5 3 . 2 0 7 7 6 4 5 5 . 9 2 0 . 6 9 $ 2 0 1 . 0 8 0 . 8 2 $ 1 5 9 . 5 3 4 . 8 7 $ 3 1 9 0 6 9 7 4 4 5 4 1 7 8 . 9 3 $ 1 9 4 . 7 5 7 . 2 7 $ 1 5 6 . 2 0 5 . 7 1 s 3 ( 2 . 4 1 1 4 2 4 4 3 . 6 7 2 . 7 7 . 1 6 9 . 6 5 9 . 9 0 $ 1 5 2 . 3 4 6 . 4 4 s 3 0 4 . 6 9 2 . 8 8 4 7 9 . 6 0 6 . 6 3 $ 1 9 9 . 5 4 0 . 3 7 $ 1 6 7 . 4 1 3 . 0 4 s 3 3 4 . 8 2 6 0 8 4 3 6 , 8 0 8 . 6 2 $ 1 7 7 , 6 1 8 . 9 0 $ 1 5 1 , 5 6 7 . 1 9 $ 3 0 3 , 1 3 4 . 3 8 A c t i v i t y O v e r / ( U n d e r ) O v e r / ( U n d e r ) A n n u a l i z e d B u d g e ! 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Q . . : 0 G) C ca a. ·-0 0 : , D. G) e G) :E a> ~ ca z D. C :C G) C I fl ) I fl) 0 fl) ca u, C 0 w C > 0 C Cl ) ·c Cl) ·-... ca C Cl ) - !. 'i i O> -~ -ca o- .c - ca ~ C o ca .c ;:: a; a. Cl ) G) ... ... ca - ... 0 I u. a, E ... 0 u 0 G) = G) Cl ) Cl ) E s ~ ~ u .. ! ) ( ~ .c - "' O .c ~ ,, 0 a. .. . "'O :, .c Cl) DA T E NA M E G) ca - ~ ~ - ~ 5 0 0 ~~ ~ ~ "'O u 0 Cl) :i ... ~ 0 0 0 w "' zm 1 30 1 31 8 69 50 99 8 12 40 34 4 5 1 0 1 3 58 2 3 PG - 39 4 VN - 44 5 OI F - 10 6 K - 6 __ . ~ --__;;, -- · 7 ., . , _ - / 1 ~ ~~ - V - 8 E r ic T r ue s d a l e Harnett County 9 Ve t e r a n s Of f i c e r 10 11 Wa l k In : 1 1 9 1 2 Ph o n e Ca l l s : 30 1 13 14 1 5 1 6 1 7 1 8 1 9 To t a l 30 1 31 8 69 50 99 8 12 40 34 4 5 1 0 1 3 58 1 DEVELOPMENT SERVICES REPORT September 2016 110716a HC BOC Page 168 Monthly Status Report For Planning, Inspections & Central Permitting Fiscal Year 2016-2017 Table of Contents I. Revenue Breakdown Inspections: Inspection Revenue…………………………………………………………………….….3 Planning: Activity Report…………………………….……………………………………….………..4 Planning Revenue…………………………….……………………………….……………9 Cell Tower Revenue…………………………………………………………….…….…..10 Recreational Fees……………………………………………………………….…….…..11 A.M.P.I. ……………………………………………………………………………….…....12 Environmental Health: E-Health Revenue…………………………………………………………………….…...13 Food & Lodging Revenue………………………………………………………………....14 Public Utilities: Public Utilities Revenue……………………………………………………………..…….15 110716a HC BOC Page 169 Fire Marshall: Fire Marshall Revenue……………………………..………………………………….…..16 II. Applications & Permits Permits: Permits Issued By Month………………….…….…………………………………..…....17 Permits by SFH/Manufactured Homes…………………………………………………..18 Valuations: Permit Valuations……………………………….…………………………….….…….…..19 III. Township Information: Recreational Fee ……………………………………………………………………………..….....20 Lots…………………………………….….……………………………………………………..……21 Applications………………….……….………………………………………………………..…....22 110716a HC BOC Page 170 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,91 FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,86 FY 13-14 $127,150 $112,368 $61,868 $78,174 $61,113 $40,752 $94,942 $62,630 $89,368 $87,892 $104,572 $73,937 $994,766 FY 14-15 $84,601 $57,816 $66,542 $68,157 $53,422 $91,821 $70,415 $50,843 $92,279 $77,799 $108,736 $88,135 $910,566 FY 15-16 $83,159 $85,478 $73,075 $91,919 $88,705 $58,100 $85,804 $72,520 $88,883 $81,087 $106,645 $73,114 $988,489 FY 16-17 $83,159 $154,208 $77,778 $-$-$-$-$-$-$-$-$-$315,145 Inspection Revenue FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 171 5 Special Project Activity September 2016 Ongoing  Staff is working on a Panhandling Ordinance and have run into issues with Sheriff’s Department.  County Planning Staff, Municipal Staff, NCDOT, and the RPO are currently reviewing the draft update to the County’s Comprehensive Transportation Plan.  Staff has begun the process to implement the Problem Properties Program. Procedures have been created and associated staff has been contacted and informed of the program and it’s potential.  Since the County’s Comprehensive Growth Plan was completed and adopted, staff is prioritizing projects within the plan and build a Planning Action Plan for 2016. Staff Reviewing Commercial Site Plans for: New 1. Verizon Store (at Walmart Shopping Center) Ongoing 2. Brickyard Landing Townhomes 3. Ponderosa Road Convenience Center 4. Stanley Fencing 5. AM/PM Towing & Auto Repair-Hwy 27 West 6. Hwy 87 Multi-Tenant Commercial Project (Sawyer Road) 7. USPS Carrier Annex off Hwy 87 8. Rowe Electric Other 9. Development of the Problem Properties Task Force Unresolved Violations Submitted to Legal NONE Upcoming Harnett County Planning Board Meeting: Monday 3, 2016 Proposed Zoning Change: Case # RZ-16-381; Landowner/Applicant: Western Harnett Overhills Area PTO, Inc.; 0.25 acres (1.08 total), Pin #9568-65-7627; From RA-20R to Commercial; 3793 Olivia Rd SR 1205; Barbecue Township. Proposed Text Amendment; Harnett County Unified Development Ordinance; Article VI (General Development Standards); Section 3.0 (Accessory Structures). Harnett County Board of Adjustment Meeting: Monday, October 10, 2016 No Meeting 110716a HC BOC Page 172 Planning Activity Report For September 2016 Board Of Adjustments Appeal Cell Tower SW / DW PUD Commercial Variance Total Monthly 0 0 1 0 0 0 1 Year To Date 0 0 2 0 6 0 8 Recreational Fees For Major Subdivisions Townships Total For Month Year To Date Total (since FY 06) Anderson Creek $ 11,000.00 $ 47,000.00 $ 1,087,500.00 Averasboro $ - $ - $ 6,500.00 Barbecue $ - $ - $ 389,500.00 Black River $ - $ - $ 53,500.00 Buckhorn $ - $ - $ - Duke $ - $ - $ - Grove $ - $ - $ - Hectors Creek $ - $ 15,000.00 $ 123,000.00 Johnsonville $ - $ - $ 191,500.00 Lillington $ - $ - $ - Neills Creek $ - $ - $ - Stewarts Creek $ - $ - $ 77,500.00 Upper Little River $ - $ - $ 49,000.00 Totals $ 11,000.00 $ 62,000.00 $ 1,978,000.00 Preliminary Major Subdivisions Townships Number Of Subdivisions By Month Number of Lots By Month YTD Anderson Creek Approved 0 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 0 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 0 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 110716a HC BOC Page 173 Stewarts Creek Approved 0 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 Preliminary Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 0 0 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 0 0 Reviewed & Placed On Hold 0 0 Final Major Subdivisions Townships Number Of Subdivisions Number of Lots By Month YTD Anderson Creek Approved 72 Reviewed & Placed On Hold 46 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 0 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 1 16 32 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 0 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 0 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 Final Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 0 0 Reviewed & Placed On Hold 2 62 Year To Date Number Of Subdivisions Number Of Lots Approved 2 72 110716a HC BOC Page 174 Reviewed & Placed On Hold 2 62 Minor Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 10 16 Year To Date Number Of Subdivisions Number Of Lots Approved 23 34 Exempt Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 27 51 Year To Date Number Of Subdivisions Number Of Lots Approved 53 95 Flood Zone Permits Issued Monthly 0 Year To Date 0 Zoning Inspections Monthly 45 Year To Date 143 Manufactured Home Park License Issued Monthly Number Of Parks Number Of Lots Approved 12 144 Year To Date Number Of Parks Number Of Lots Approved 22 299 Manufactured Home Park Inspections Monthly Number Of Inspections 20 Year To Date Number of Inspections 52 Rezoning Requests Monthly Type Of Request P.B. Action C.C. Action 1 Conserv to RA-30 1 Approved Approved 1 0 0 Approved Tabled 0 Year To Date Total Number Of Requests P.B. Action C.C. Action 1 1 Approved Approved 1 0 Tabled Tabled 0 Text Amendments/Ordinances Monthly 0 Year To Date 0 Violations Monthly Complaints Resolved Pending 10 2 8 Year To Date Complaints Resolved Pending 20 12 8 Commercial Site Plan Reviews Monthly 1 Year To Date 7 Abandoned Mobile Home Project Initiative (A.M.P.I) Monthly S.W.M.H. D.W.M.H. TOTALS 110716a HC BOC Page 175 Contracts 0 0 0 Removed 0 0 0 Year To Date S.W.M.H. D.W.M.H. TOTALS Contracts 0 0 0 Removed 0 0 0 110716a HC BOC Page 176 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,21 FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,42 FY 13-14 $4,934 $5,470 $11,157 $7,156 $8,598 $8,791 $5,552 $11,063 $17,782 $10,291 $13,852 $6,160 $110,80 FY 14-15 $8,736 $6,978 $11,782 $9,902 $10,129 $9,818 $7,956 $5,393 $7,991 $29,870 $13,402 $13,404 $135,36 FY 15-16 $10,400 $6,876 $7,553 $9,359 $8,267 $10,978 $9,193 $10,823 $12,671 $10,533 $11,204 $11,218 $119,07 FY 16-17 $5,815 $8,283 $8,563 $-$-$-$-$-$-$-$-$-$22,661 Planning Fees FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 177 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 $-$15,000 $-$-$5,000 $-$-$-$-$4,500 $4,500 $-$24,500 FY 12-13 $13,500 $4,500 $-$4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $-$164,00 FY 13-14 $11,500 $1,000 $28,000 $6,500 $1,000 $2,000 $2,000 $1,000 $5,000 $3,000 $2,000 $4,000 $67,000 FY 14-15 $-$-$5,000 $8,000 $1,000 $-$1,000 $1,000 $1,000 $-$-$3,000 $20,000 FY 15-16 $2,000 $1,000 $-$1,000 $-$2,000 $-$1,000 $2,000 $3,000 $2,000 $2,000 $16,000 FY 16-17 $1,000 $2,000 $-$-$-$-$-$-$-$-$-$-$3,000 Cell Tower Fees FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 178 $- $2,000 $4,000 $6,000 $8,000 $10,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 $-$250 $287 $-$-$-$-$-$350 $-$1,250 $-$2,137 FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $-$-$70 $-$9,634 FY 13-14 $-$-$-$-$-$-$-$-$-$-$-$-$- FY 14-15 $-$350 $298 $-$-$1,050 $550 $47 $1,625 $1,400 $723 $598 $6,641 FY 15-16 $-$350 $641 $350 $1,170 $-$426 $-$-$-$550 $-$3,487 FY 16-17 $329 $-$-$-$-$-$-$-$-$-$-$-$329 Abandoned Manufactured Home Planning Initiative Fees FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 179 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 $35,500 $-$-$35,000 $16,000 $-$92,000 $21,000 $129,00 $13,500 $500 $19,500 $362,00 FY 12-13 $-$55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $-$-$15,000 $28,000 $-$215,00 FY 13-14 $7,500 $6,500 $59,000 $-$-$-$8,500 $-$-$26,500 $-$12,000 $120,00 FY 14-15 $18,000 $-$-$-$-$-$-$-$27,000 $-$-$-$45,000 FY 15-16 $11,000 $60,000 $-$-$-$15,000 $-$-$17,000 $11,000 $27,500 $-$141,50 FY 16-17 $51,000 $-$-$-$-$-$-$-$-$-$-$-$51,000 Recreational Fees FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 180 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,52 FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,37 FY 13-14 $26,600 $30,775 $27,050 $22,750 $22,050 $22,800 $26,700 $19,900 $27,425 $25,225 $19,400 $28,350 $299,02 FY 14-15 $35,150 $17,850 $13,650 $24,900 $18,050 $11,050 $21,325 $27,675 $18,925 $20,225 $24,425 $30,900 $264,12 FY 15-16 $36,875 $30,375 $20,550 $30,025 $24,650 $24,525 $16,325 $23,125 $34,625 $1,036 $26,925 $34,175 $303,21 FY 16-17 $36,875 $32,100 $30,350 $-$-$-$-$-$-$-$-$-$99,325 Environmental Health Revenue FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 181 FY 11-12 FY 13-14 FY 15-16 $- $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 $200 $800 $400 $400 $400 $200 $300 $-$500 $-$200 $-$3,400 FY 12-13 $400 $400 $-$800 $-$-$200 $400 $200 $400 $500 $200 $3,500 FY 13-14 $200 $200 $200 $-$-$-$-$-$400 $600 $200 $500 $2,300 FY 14-15 $400 $200 $-$-$-$200 $200 $400 $200 $200 $-$200 $2,000 FY 15-16 $-$-$-$-$-$-$-$-$-$-$-$-$- FY 16-17 $200 $-$200 $-$-$-$-$-$-$-$-$-$400 Food & Lodging Revenue FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 182 $- $200,000 $400,000 $600,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 10-11 $35,200 $55,910 $38,055 $27,785 $34,900 $39,370 $18,270 $26,620 $63,290 $49,315 $51,650 $42,925 $483,290 FY 11-12 $47,475 $54,145 $54,300 $54,385 $43,490 $36,430 $33,255 $44,425 $32,040 $30,275 $39,815 $35,445 $505,480 FY 12-13 $34,995 $28,260 $39,940 $43,990 $33,320 $24,520 $27,515 $36,535 $48,965 $22,640 $44,285 $28,060 $413,025 FY 13-14 $25,085 $35,825 $36,690 $43,500 $17,725 $13,775 $27,605 $22,555 $39,485 $37,925 $20,570 $47,270 $368,010 FY 14-15 $35,025 $39,440 $31,860 $40,345 $15,795 $13,535 $18,950 $15,700 $24,110 $28,360 $31,910 $41,255 $336,285 FY 15-16 $54,695 $49,555 $38,990 $37,070 $16,570 $17,855 $21,925 $23,130 $38,905 $44,295 $31,395 $40,375 $414,760 FY 16-17 $48,930 $40,050 $25,300 $-$-$-$-$-$-$-$-$-$114,280 Public Utilty Fees FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 183 $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930 FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534 FY 13-14 $2,530 $1,594 $3,289 $1,722 $926 $725 $3,251 $862 $1,023 $650 $2,446 $741 $19,759 FY 14-15 $1,275 $1,745 $1,093 $1,370 $1,092 $783 $650 $1,327 $971 $1,203 $1,535 $1,912 $14,956 FY 15-16 $1,549 $1,611 $569 $1,703 $1,082 $691 $6,948 $885 $1,540 $32,175 $2,284 $976 $52,013 FY 16-17 $1,765 $2,026 $2,070 $-$-$-$-$-$-$-$-$-$5,861 Fire Marshal Fees FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 184 0 500 1,000 1,500 2,000 2,500 3,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557 FY 12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783 FY 13-14 263 248 174 211 187 161 203 186 319 286 265 291 2,794 FY 14-15 298 227 188 200 183 250 213 143 278 294 303 285 2,862 FY 15-16 268 269 222 212 208 167 201 196 268 268 293 228 2800 FY 16-17 229 339 259 827 Permits Issued By Month FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 185 Permit Type July Aug Sept Oct Nov Dec Jan Feb March April May June Totals Manufactured Home 11 5 11 0 0 0 0 0 0 0 0 0 27 Single-Family 49 98 49 0 0 0 0 0 0 0 0 0 196 Total 60 103 60 0 0 0 0 0 0 0 0 0 223 0 50 100 150 200 250 July Aug Sept Oct Nov Dec Jan Feb March April May June Totals SFH and Manufactured Home Permits Issued FY 16-17 Manufactored Home Single-Family Total 110716a HC BOC Page 186 $- $50,000,000 $100,000,000 $150,000,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 11-12 $11,473,9 $273,697 $9,121,21 $10,094,6 $8,891,82 $4,212,10 $7,595,69 $10,643,0 $7,896,49 $8,047,63 $15,469,4 $12,968,8 $106,688, FY 12-13 $6,648,27 $11,216,4 $8,186,48 $9,713,65 $8,884,66 $8,409,14 $14,682,2 $12,334,3 $12,393,6 $11,295,2 $9,394,10 $10,291,5 $123,449, FY 13-14 $13,270,0 $10,211,2 $5,736,23 $9,105,51 $5,639,51 $1,558,26 $6,553,02 $6,817,97 $10,994,3 $8,907,09 $8,492,76 $4,644,88 $91,930,8 FY 14-15 $6,124,17 $7,502,84 $2,815,25 $6,389,42 $3,479,35 $7,479,22 $6,177,81 $4,597,04 $11,668,5 $7,695,40 $15,950,9 $7,483,86 $87,363,8 FY 15-16 $11,494,1 $10,192,1 $7,721,94 $9,596,19 $13,524,0 $11,115,0 $5,620,16 $12,332,3 $10,739,9 $8,077,29 $12,495,0 $5,992,89 $118,901, FY 16-17 $8,062,42 $14,468,9 $6,228,50 $28,759,8 Residential Application Valuation By Month FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 110716a HC BOC Page 187 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonville Lillington Neills Creek Stewarts Creek Upper Little River Fees $1,076,500 $6,500 $389,500 $53,500 $0 $0 $0 $123,000 $191,500 $0 $0 $77,500 $49,000 Recreation Fees By Township (TOTALS SINCE 10/1/06) No recreational fees were tracked prior to October of FY 06-07 110716a HC BOC Page 188 0 500 1000 1500 2000 2500 Anderson Creek Averasbor o Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonvill e Lillington Neills Creek Stewarts Creek Upper Little River Lots 2153 13 779 107 0 0 0 118 383 0 0 155 98 Lots By Township (TOTALS SINCE 10/1/06) No lots were tracked prior to October of FY 06-07 110716a HC BOC Page 189 Anderson Creek Black River Grove Lillington Upper Little River 0 50 100 150 200 250 300 350 400 450 500 Township Applications YTD 16-17 Anderson Creek Averasboro Barbeque Black River Buckhorn Duke Grove Hector's Creek Johnsonville Lillington Neill's Creek Stewart's Creek Upper Little River TOTALS 669 total permits 110716a HC BOC Page 190