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Home My WebLink About090616mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting September 6, 2016 The Harnett County Board of Commissioners met in regular session on Monday, September 6, 2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Allen Coats, Deputy Finance Officer Margaret Regina Wheeler, Clerk Chairman Burgin called the meeting to order at 9:00 am. Vice Chairman Springle led the Pledge of Allegiance and invocation. Harnett County Emergency Services Director Jimmy Riddle made the Board aware that Harnett County had recently been recognized by NOAA's National Weather Service (NWS) as a StormReady County. Mr. Riddle said it's an awareness about weather and shows our readiness capabilities in Harnett County. The NWS designed StormReady to help communities better prepare for the mitigate effects of extreme weather-related events. Harnett County was originally recognized as a StormReady County in 2001 and has since renewed five times. Mr. Riddle noted the award was secured by the Harnett County Emergency Management Division and thanked his staff for their hard work and dedication. He recognized Fire Marshall Bill Lamm, EMS Division Chief Ricky Denning, Emergency Management Coordinator Larry Smith and Emergency Services Administrator Brenda Stancil. Commissioners thanked staff for their efforts to make sure Harnett County is prepared. Chairman Burgin recognized Marty Clayton with Duke Energy who also thanked staff for working to make sure Harnett County is prepared. Chairman Burgin recognized Commissioner Springle for meeting the requirements for the Master level in the Local Elected Leaders Academy. A Master has completed a minimum of 66 credit hours (18 orientation credits + 30 focused in-depth credits + 18 elective credits) of continuing education since becoming a county commissioner. Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries requested for consideration the addition of Harnett County Public Utilities requests for approval of an engineering services agreement for Dewberry Engineers, Inc. in the amount of $22,340. September 6, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 5 Commissioner Elmore moved to approve the agenda as amended. Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Miller moved to approve the following items listed on the consent agenda. Vice Chairman Springle seconded the motion which passed unanimously. 1. Minutes: August 15, 2016 Regular Meeting July 26, 2016 Work Session 2. Budget Amendments: 56 Soil & Water Code 110-8800-490.32-16 Contingency 110-6700-429-60-33 Materials & Supplies 58 Transportation Budget Code 110-4650-410.32-70 Capital Assistance TDP 110-0000-334.55-03 NC Transportation Capital 110-0000-399.00-00 Fund Balance Appropriate 61 JCPC Admin Code 110-5998-420.58-14 Travel 110-5998-420.60-33 Materials & Supplies 110-5998-420.60-47 Food & Provisions 110-5998-420.60-57 Misc Expense 110-0000-331.79-01 JCPC Admin 62 Airport Drainage Outfall Project CP1404 Code 332-8300-406.45-30 Project/Engineering/Professional 332-0000-331.83-09 NCDOT 36237.25-13.1 64 Public Utilities Department Code 531-9000-431.90-96 Dupree Farms Waterline 531-0000-399-00-00 Fund Balance Appropriated 65 Economic Development Code 110-7100-465.33-45 Contracted Services 110-0000-389.43-26 Inter -fund Transfer sales tax expansion 66 General Fund — Solid Waste Code 580-6600-461.74-74 Capital Outlay 580-0000-399-00-00 Fund Balance Appropriated 580-0000-334-66-03 NCDENR White Goods Grant 67 IT Department Code 110-4900-410.44-23 Building Equipment 110-4250-410.44-21 Building Equipment rent 8,800 decrease 8,800 decrease 56,625 increase 50,962 increase 5,663 increase 750 increase 500 increase 3,000 increase 790 increase 5,040 increase 4,270 decrease 4,270 decrease 50,940 increase 50,940 increase 30,000 increase 30,000 increase 110,616 increase 44,246 increase 66,370 increase 3,000 increase 3,000 increase September 6, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 5 69 WIOA Youth Out of School Program Fund Code 234-7407-465.11-14 Longevity 234-7407-465.60-33 Materials & Supplies 70 WIOA Youth IN School Program Code 234-7405-465.11-14 Longevity 234-7405-465.58-01 Training & Meetings 71 General Fund Cooperative Code 110-7301-465.11-00 110-7301-465.12-00 110-7301-465.21-00 110-7301-465.21-05 110-7301-465.21-07 110-7301-465.22-00 110-7301-465.23-00 110-7301-465.23-01 110-7301-465.25-10 110-7301-465.26-08 110-7301-465.30-22 110-7301-465.41-11 110-7301-465.60-33 110-0000-334.73-01 72 Health Department Code 110-7150-441.32-10 110-7550-441.32-26 110-7550-441.33-45 110-7550-441.58-14 110-7550-441.60-33 110-7550-441.60-47 110-7550-441.55-12 110-7550-441.32-10 110-0000-399.00-00 Extension Program Salaries & Wages Salaries & Wages Part time Group Insurance Employee Clinic Dental FICA Regular Retirement Supplement Retirement Unemployment Benefits Workman's Compensation Reimbursement indirect cost Telecommunications & Postage Materials & Supplies CCR CORE Block Grant Recognition Incentives Contracted Services Travel Materials & Supplies Food & Provisions Printing Recognition Fund Balance Appropriated 73 Health Department Code 110-7600-441.33-45 Contracted Services 110-0000-399.00-00 Fund Balance Appropriated 74 Health Fund Code 110-7501-441.32-13 Special Projects 110-0000-353.75-01 Family Caregiver Donations 271 increase 271 decrease 90 increase 90 decrease 8,189 decrease 405 increase 1,884 decrease 45 decrease 90 decrease 940 increase 594 decrease 164 decrease 82 decrease 21 increase 498 decrease 500 increase 3,365 decrease 13,045 decrease 245 increase 2,000 increase 4,000 increase 4,000 increase 4,000 increase 1,704 increase 1,704 increase 100 increase 17,549 increase 192,350 increase 192,350 increase 1,500 increase 1,500 increase September 6, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 5 75 Human Resources Code 110-8800-490.32-16 Contingency 110-4250-410.30-04 Professional Services 110-4250-410.33-45 Contracted Services 76 General Fund Code 110-7398-465-36.05 CRD Community Rural Development 110-0000-344-13-00 CRD Community Rural Development 3. Tax rebates, refunds and releases (Attachment 1) 10,791 decrease 9,000 decrease 19,791 increase 3,600 decrease 3,600 decrease 4. Harnett County Finance Office requested approval to add Fidelity Bank to the County's list of approved financial depositories to facilitate the convenience and safety of depositing public funds. 5. Harnett County Emergency Services, on behalf of Lillington Fire Department/Flatwoods Fire District, requested permission to purchase a used fire truck in the amount of $35,000 to replace one that is currently out of service. Lillington Fire Department also requested to use $35,000 in funds from the Flatwoods bank account to make this purchase. 6. Harnett County Engineer requested approval of Supplemental Agreement No. 7 for the DOT road work associated with CUSOM subject to Campbell and NCDOT concurrence. This agreement is in the amount of $74,515.97 for quality overruns with the entire amount of this contract and supplemental agreements being funded by Campbell. 7. Harnett County Public Utilities requested approval of the Dupree Farms Waterline Extension Project Ordinance. This project consists of the construction of approximately 4,000 linear feet of 6 inch pvc water transmission line on Pearidge Road outside of Angier. It will provide the needed water capacity for the expansion of Dupree Farms' sweet potato packing operations. This project will be financed through a N.C. Rural Infrastructure Authority grant of $125,000 and HCDPU reserves. 8. Harnett County Public Utilities (HCDPU) requested approval of an agreement between Dupree Farms Produce LLC and HCDPU which spells out the repayment terms for the funding for the Dupree Farms Waterline Extension Project. This agreement will allow Dupree Farms to pay for its needed water capacity and additional construction costs (beyond what the grant covers) over three years through minimum water purchases. 9. Resolution by the Harnett County Board of Commissioners to Accept Assets from the Flatwoods Community Fire Department, Inc's Dissolution and to Transfer Said Assets to the Town of Lillington (Attachment 2) 10. Harnett County Cooperative Extension requested permission to accept the 2016-2017 Race to the Top Grant in the amount of $2,071 and the 2016-2017 CORE Services Block Grant in the amount of $30,400 from the Chatham County Partnership for Children for the continual programming of the Child Care Resource Program. September 6, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 5 11. Harnett County Public Utilities requested approval of an engineering services agreement for Dewberry Engineers, Inc. in the amount of $22,340. This agreement is for the Dupree Farms Waterline Extension Project and calls for the engineering firm to provide design, bidding, permitting and limited construction administrative services. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Jerry Rivas of 364 Twin Ponds Road in Sanford talked about "the tax payers footing the bill" to defend Vernon Stewart regarding the release of the results from the recent investigation. Thomas Erwin of 364 Erwin Lane said some areas in Carolina Hills look like a city dump. He said he doesn't understand why the County or someone doesn't start giving tickets out to people for leaving junk and garbage in their yards. Mr. Erwin asked if the County did pick the trash up if the cost of that could end up as a lien against the property so the County could eventually be paid. Commissioner Miller moved to approve the appointment listed below. Commissioner Elmore seconded the motion which passed unanimously. NONPROFIT COMMITTEE Boris K. Garrett (nominated by Commissioner Miller) was appointed to serve on this committee. Vice Chairman Springle moved to approve the Resolution by the Harnett County Board of Commissioners to Provide an Additional $1,000 Supplement to Reward and Retain Harnett County's Classroom Teachers. Commissioner Miller seconded the motion which passed unanimously (Attachment 3) Mr. Jeffries presented the following reports: - Sandhills Center Quarterly Fiscal Report for the period June 30, 2016 - Veteran Affairs Activities Report — August 2016 There was no new business. There was no need for closed session. Commissioner Elmore moved to adjourn the meeting at 9:19 am. Vice Chairman Springle seconded the motion which passed unanimously. Ji urgin, hair \? A,VT CQ' Regina eeler, Clerk eptember 6, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 5 E W a) a j: = ge i I _ E- 1 e o c S N (A A y/ w a) A s. o L m U o EEC o - = V (0 a) 0 CC CO >. 0 O c c yr -1Z 0 O O 4g - O O 4▪ ., 0) C1 ` a)171 ▪ "D cc Q i C 'C3m O 1 6 2 U (0 ++ m • 0 • f° ar 0) t0 CL U C 7 2 (0 L O 0) a) Z Refund Amount Received Amount ASATER, NANCY ASATER, NANCY ASATER, NANCY ASATER, NANCY ASATER, NANCY ASATER, NANCY ASATER, NANCY ASATER, NANCY ASATER, NANCY ASATER, NANCY TURLINGTON, GARY M TURLINGTON, GARY M TURLINGTON, GARY M RENAISSANCE PRESERVATION RENAISSANCE PRESERVATION RENAISSANCE PRESERVATION RENAISSANCE PRESERVATION Z Z Z Z Z Cl. a a a a a a a I -I- I- I- /- w I- I- I- < a a a a W W W Z Z Z Z Z m CO CO 00000 - J CC CC CC W W W W W "1 J J ▪ —1' J Z Z Z Z Z m m W - W - W DDDDD vi- vi2 22 222=21— I-000 H H H H H H H H m m m m UJ • • U U 2 2 2 1-1 %--1 N N LD 4.0 4.0 4.0 O L0 00 00 r-1 Ln 01 01 •41* O1) 1 N 1 O 0 01 r^-1 sr:M N VD N N D ,-1a0 00 li r-1 lD O 00 M M 00 O CA CT N N N 01 01 111 ,• O OD 1: n i--1 ,--1 Ol Ol d• NM M LD f: --1 e-1 LD L0 LD O I: r" ( f� ,_i co N O Ct .1-• Ct ri %-1%-i"-' ^ 01 O O N N Ln '.4-O1 01 01 00 01 M O0 M Ln tILn N N N N r -I N N N i!} ri m M M N ‘-I d' d' Cr .1. 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ATTACHMEN Adjustment Reason 0000030378-2015-2015-0000-00 0000030378-2014-2014-0000-00 0000030378-2013-2013-0000-00 0000030378-2012-2012-0000-00 0000030377-2012-2012-0000-00 0000030377-2015-2015-0000-00 0000030377-2014-2014-0000-00 0000030377-2013-2013-0000-00 0000030377-2012-2012-0000-00 0000030377-2011-2011-0000-00 0000055103-2015-2015-0000-00 0000055103-2014-2014-0000-00 0000055103-2013-2013-0000-00 0000044907-2014-2014-0000-00 0000044907-2013-2013-0000-00 0000044907-2012-2012-0000-00 0000044907-2011-2011-0000-00 0000004681-2015-2015-0000-00 0000004681-2014-2014-0000-00 0000004681-2013-2013-0000-00 0000004681-2012-2012-0000-00 0000004681-2011-2011-0000-00 0002177158-2015-2015-0000-01 0002177157-2015-2015-0000-01 0000037756-2015-2015-0000-01 0000037756-2014-2014-0000-01 0000037756-2013-2013-0000-01 CCCCCCCCCCCCCCCCCCCCCC own 00 to 0.1 to mOD O O O O O O O O O O O O O 0 O O O O O O 0 O c c C C C V V V U U 00000000000000007; as co co 113 V L L L t t CU 0) 0) 01 a) a) 0) W al a) a, W a) a) a) a) a) a) a) 0) O) a) U U V U U WWW O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 fn VV)'. o U U U U V U U U U 0 U U U U V V V V U U U V 7 7 7 7 OD OD OD mD OD OD M mD 00 m4 mo OD OD OD OD OD OD OD OD OD OD 00 17 'O 13 13 'O -D 113 13 -o 'C 'a '>3 13 'O '13 13 13 "13 'o 'a 13 'a '0 'a 'a 13 1:1 (co (co cca (ca m m CO CO CO CO CO CO m m m m m m m m m m m m m m co J J . J . ATTACHMENT 2 Harnett C OUNTY NORTH CAROLINA A RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS TO ACCEPT ASSETS FROM THE FLATWOODS COMMUNITY FIRE DEPARTMENT, INC'S DISSOLUTION AND TO TRANSFER SAID ASSETS TO THE TOWN OF LILLINGTON www.harnett.org THAT WHEREAS, the Flatwoods Community Fire Department, Inc., a N.C. Non -Profit Corporation (hereinafter "Flatwoods Fire Dept."), has previously contracted with the County of Harnett, (hereinafter "Harnett County") to provide and maintain fire protection services, facilities, and functions in the Flatwoods Fire Service District pursuant to authority granted in N.C. General Statutes §153A-300, et. seq.; and WHEREAS, Harnett County did not renew the contract with Flatwoods Fire Dept. to provide fire protection in the Flatwoods Fire Service District and instead contracted with the Town of Lillington to provide fire protection in the Flatwoods Fire Service District commencing July 1, 2013; and WHEREAS, Flatwoods Fire Dept. on June 28, 2013 entered into a personal property lease agreement with the Town of Lillington for the use of all personal property owned by Flatwoods Fire Dept. so that it could use the Flatwoods Fire Dept.'s assets to offer fire protection services to the residents of the Flatwoods Fire Service District; and WHEREAS, Flatwoods Fire Dept. on June 28, 2013 entered into a real property lease agreement with the Town of Lillington for the use of all real property owned by Flatwoods Fire Dept. so that it could use the Flatwoods Fire Dept.'s assets to offer fire protection services to the residents of the Flatwoods Fire Service District; and WHEREAS, Flatwoods Fire Dept. on October 22, 2013 held a duly noticed public hearing for the purpose of dissolving the Flatwoods Fire Dept. Discussion was admitted and closed with a unanimous vote of the members to dissolve the Flatwoods Fire Dept. subject to N.C. General Statutes §55A-14-03; that the dissolution plan included transferring the corporate assets to Harnett County; and WHEREAS, Harnett County on October 5, 2015 agreed to act as the transferee pursuant to an Asset Transfer Agreement proposed by the Flatwoods Fire Dept.as part of its dissolution plan; that subsequent thereto Harnett County was advised by the Flatwoods Fire Dept. that its execution and closing of the proposed Asset Transfer Agreement would be delayed until such time that the corporate dissolution and transfer of assets plan of the Flatwoods Fire Dept. was reviewed and approved by the N.C. Attorney General's office pursuant to Chapter 55A of the N.C. General Statutes; that the Flatwood Fire Dept.'s plan of dissolution with the transfer of assets to Harnett County was approved by the N.C. Attorney General's office on January 4, 2016; and strong roots • new growth WHEREAS, the parties are now in a position to close the transfer of assets transaction; that due to the previous delays in closing, the officers of the Flatwoods Fire Dept. have requested that simultaneous to the closing of the transfer of assets to Harnett County that the County transfer said assets to the Town of Lillington; that the Harnett County Manager and the County Board of Commissioners have reviewed and considered this request and they have come to the conclusion that the citizens who own property and/or reside in the Flatwoods Fire Service District and the citizens of Harnett County would be best served with the simultaneous transfer of dissolution assets to the Town of Lillington which will use said assets in providing fire protection services to the residents of the Flatwood Fire Service District. That the transfer of assets by Harnett County to the Town of Lillington is authorized by N.C. General Statutes § 160A-274. NOW THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners does hereby approve the transfer to the Town of Lillington of all assets, rights, and responsibilities that it may receive as the transferee pursuant to any Asset Transfer Agreement entered into with the Flatwoods Fire Dept. as part of its corporate plan of dissolution; FURTHERMORE, the Board of Commissioners directs the County staff and County attorney to work with the appropriate parties in simultaneously closing the asset transfer transaction with both the Flatwoods Fire Dept. and the Town of Lillington, and the County Board Chairman or the County Manager are hereby authorized to execute those closing documents needed to effectuate said transfer. Duly adopted this the 6th day of September, 2016 by a vote of 5 ayes and 0 nays. ATTEST: Marget Regina www.harnett.org eeler, Clerk HARNETT COUNTY BOARD OF COMMISSIONERS ATTACHMENT 3 Harnett C 0 U N T Y L____= NORTH CAROLINA www.harnett.org RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS TO PROVIDE AN ADDITIONAL $1,000 SUPPLEMENT TO REWARD AND RETAIN HARNETT COUNTY'S CLASSROOM TEACHERS THAT WHEREAS, the Harnett County Board of Commissioners acknowledges that good teachers are the backbone of the Harnett County School System, providing a quality education to the children of Harnett County; and WHEREAS, the Board appreciates the work done by these teachers and believes they should be paid well for the important work they do; and WHEREAS, the Board acknowledges that Harnett County has lost good teachers to other counties, primarily due to the higher supplement these counties are able to pay teachers; and WHEREAS, the Board wishes to aid the Harnett County Board of Education in its efforts to retain these teachers and keep them in Harnett County classrooms; and WHEREAS, the Board seeks to close the supplement gap and reward classroom teachers who choose to stay in Harnett County by providing those teachers with an additional $1,000 supplement on top of what they receive from Harnett County Schools. NOW, THEREFORE BE IT RESOLVED that the Harnett County Board of Commissioners will provide a $1,000 supplement to all currently employed classroom teachers, defined as those who spend at least 50 percent of their time in the classroom in front of students, who were employed by Harnett County Schools as of September 1, 2015, to be paid out in September 2016. Adopted this 6th day of September 2016. HARNETT COU ► Y BOARD OF COMMISSIONERS strong roots • new growth