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Home My WebLink About041816mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting April 18, 2016 The Harnett County Board of Commissioners met in regular session on Monday, April 18, 2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Jim Burgin called the meeting to order at 7:00 pm. Commissioner Barbara McKoy led the pledge of allegiance and invocation. Chairman Burgin recognized EMS Assistant Medical Director Dr. Greg Christianson. He also recognized Harnett County Sheriff Wayne Coats and Town of Angier Mayor Lewis Weatherspoon. Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries offered clarification regarding the proposed salary of $88,000 annually for the new Sheriff. He also requested the addition of the Finance Officer's request for approval to accept the BB&T 10 year tax credit proposal for the $2.2M QSCB. Commissioner Miller moved to approve the agenda as amended. Commissioner Elmore seconded the motion which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice Chairman Springle seconded the motion which passed unanimously. 1. Budget Amendments: 296 Emergency Services Department Code 110-5300-420.32-88 E. Management/EMPG Supplement 110-0000-331.53-12 E. Management/EMPG Supplement 17,918 increase 17,918 increase April 18, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 6 297 Emergency Services Department Code 110-5300-420.60-36 Uniforms 110-5300-420.60-33 Materials & Supplies 110-0000-331.53-01 E. Management/S&L EMPG 110-0000-399.00-00 Fund Balance Appropriated 298 Tax Department Code 110-4500-410.33-45 Contracted Services 110-0000-311.10-00 Ad Valorem Taxes 300 Health Department Code 110-7600-441.60-45 Drugs 110-7600-441.74-74 Capital Outlay 304 Cooperative Extension Code 110-7319-465.11-00 Salary 110-0000-353.73-27 Adolescent Parenting Betsy Johnson 305 Cooperative Extension Code 110-7398-465.32-29 110-0000-344.12-00 110-0000-399-00-00 307 Cooperative Extension Code 110-7300-465.32-39 110-0000-334.73-19 Agriculture Revenue —Agriculture Fund Balance- Appropriated Pesticide Recycling Revenue/Pesticide Recycling 308 Public Utilities-PU1501 42 MGD Water Plant Project Code 545-9100-431.45-01 Construction 545-9100-431.45-80 Contingency 312 Health Department, Division on Aging Code 110-7552-441.35-18 Special Projects 110-0000-353.75-52 Donations 320 Economic Development Code 110-7100-465.30-04 Professional Services 110-7100-465.60-33 Materials & Supplies 110-7100-465.74-74 Capital Outlay 110-7100-465.60-53 Dues & Subscriptions 323 Public Utilities Department Code 531-9025-431.43-21 Operating-Maint/repair auto 531-0000-356.30-00 Insurance Claim 15,000 increase 10,000 increase 35,000 increase 10,000 decrease 107,291 increase 107,291 increase 8,000 decrease 8,000 increase 313 increase 313 increase 200 increase 160 increase 40 increase 56 decrease 56 increase 62,598 increase 62,598 decrease 60 increase 60 increase 3,280 decrease 4,500 decrease 6,350 increase 1,430 increase 2,370 increase 2,370 increase April 18, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 6 327 Public Buildings Department Code 110-4700-410.43-22 Maint/Repair Shawtown 110-0000-399.00-00 Fund Balance 328 Social Services Department Code 110-7710-441.80-70 State Foster Care Room/Board 110-0000-334.77-02 Foster Care SFHF 110-0000-399.00-00 Fund Balance Appropriated 2. Tax rebates, refunds and releases (Attachment 1) 3. Resolutions to add roads to state system (Attachments 2 & 3) 30,000 increase 30,000 increase 250,000 increase 125,000 increase 125,000 increase 4. Harnett County Sheriff's Office requested approval to accept the award of two radar units valued at $1,800 each by the NC Governor's Highway Traffic Safety Grant Program based upon their point system. 5. Harnett County Cooperative Extension requested approval to receive Plastic Pesticide Container Recycling Grant in the amount of $5,181 from the NC Department of Agriculture and Consumer Sciences, Structural Pest Control and Pesticides Division. Grant funds will provide additional storage for the Harnett County Pesticide Container Recycling site located behind the Agricultural Building. 6. Harnett County Sheriff's Office requested approval of their Records Retention and Disposition Schedule with the NC Department of Natural and Cultural Resources. 7. Harnett County Public Utilities requested approval of write-offs for the 1St quarter of 2016 in the amount of $24,706.69. All of the accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HCDPU is currently using the Local Government Debt Setoff Program and On-line Collections, Inc. to help collect delinquent accounts. 8. Proclamation — April 2016 Child Abuse Prevention Month 9. Harnett County Cooperative Extension requested approval to change County/State salary percentage from 70/30 to 83/17 for the Family & Consumer Science Agent position effective 5/1/16. 10. Human Resources requested approval of the new Sheriffs salary in the amount of $88,000 retroactive to March 21, 2016. 11. Harnett County Finance Officer requested approval to select the BB&T 10 year tax credit proposal for the $2.2M QSCB. The Tax Credit structure may allow the April 18, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 6 County to borrow money interest free and eliminates exposure to ongoing federal sequestration or any changes in the tax credit subsidy. BB&T's proposal offers the County the lowest upfront costs for a tax credit structure and would allow the County to achieve an interest free loan so long as the tax credit rate, currently at 4.39%, is at or above 4.13% at the time the tax credit subsidy is set. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. Commissioner Miller moved to approve the appointment listed below. Commissioner Elmore seconded the motion which passed unanimously. Town of Erwin Planning Board, ETJ member Mr. Ray Rogers of 254 Raymond Avery Road was reappointed as an ETJ member of the Town of Erwin's Planning Board for a term of three years expiring April 7, 2019. Commissioners tabled Rick Foster and Scott Tripp's requests for second waivers of term limits for the Harnett County Board of Adjustment. Commissioners will discuss this at their upcoming work session. Mark Locklear, Director of Development Services, petitioned the board for a public hearing regarding a proposed zoning change - Case #RZ-16-70; Landowner/Applicant: Estate of Mary Inez B. Corbin, C/O Oscar N. Harris/Hanson Aggregates; 1.26+/- acres (consisting of 4 parcels); From Conservation & RA -40 to Conservation & RA -40; SR #1779 (Beaverdam Road); Stewart's Creek Township. Mr. Locklear noted that on April 4, 2016, the Harnett County Planning Board voted unanimously (5-0) to recommend approval of this rezoning application based on the mapping error. The Board also recommended that staff study all conservation areas to ensure they are correct and ensure that the best available data is being used to determine stream locations and Conservation boundaries. Mr. Locklear noted this area is currently vacant farmland. Surrounding land uses include single- family homes, a sand mining facility, and vacant land. The parcels associated with this application have a valid Conditional Use Permit for the purposes of mining sand. Mr. Locklear explained per the U.D.O. the purpose of the Conservation District is to encourage the preservation of and continued use of the land in its natural state, as well as to prohibit intrusive development. The Conservation District is determined to be 400 feet total, 200' from each side of the main channel. Within areas that are extremely flat & the stream is difficult to determine via a digital source, such mapping oversights do occasionally occur. However, the only official way to amend a zoning map is via the formal rezoning process. April 18, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 6 Mr. Locklear stated staff's evaluation as: - The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the adjacent property owners and surrounding community will be insignificant. The underlying zoning district of RA -40 will remain & the actual Conservation District will be placed on the stream to protect the natural environment as well as citizens and their property from flood hazards. - The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning is compatible with the existing land use classification of Agricultural & Rural Residential. This category is meant to encourage low density development and such existing rural uses. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: This request will maintain the public health, safety and general welfare since the two zoning districts already exist throughout this area. This request is NOT for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: This request does not need to be evaluated for a small scale rezoning because the area abuts RA -40 & Conservation zoning districts. Suggested Statement -of -Consistency: Staff concludes that the requested rezoning of RA -40 & Conservation districts would not have an unreasonable impact on the surrounding community and will maintain the public health, safety and general welfare because of the miscalculation being resolved, as well as the environmental features being protected. It is recommended that this rezoning request be approved. Mr. Locklear said once staff recognized how grossly misplaced the conservation district was they reimbursed the applicant's money and became a co -application with Hanson Aggregate. He said this is their policy as it wouldn't be fair to charge them for a mistake the County made. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Burgin closed the public hearing. Commissioner Elmore moved to approve the proposed zoning change as presented. Vice Chairman Springle seconded the motion which passed unanimously. Mr. Jeffries presented the following reports: - Veterans Affairs Activities Reporting — March 2016 - Department of Public Health Activities Summary — March 2016 - Interdepartmental budget amendments Mr. Jeffries reminded the board of the upcoming NCACC district meeting in Wallace. Mr. Jeffries also reported the Harnett -Wake County survey project is underway again to determine the exact location of the county line. There was no new business. April 18, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 6 Commissioner McKoy moved that the Board go into closed session to discuss matters relating to the location or expansion of industries or other businesses in Harnett County. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(4). Vice Chairman Springle seconded the motion which passed unanimously. Commissioner McKoy moved that the Board come out of closed session. Commissioner Elmore seconded the motion which passed unanimously. Commissioner Elmore moved to adjourn the meeting at 7:55 pm. Vice Chairman Springle seconded the motion which passed unanimously. Ji;=I: urgin, Chai an et Regina V' heeler, Clerk April 18, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 a) 0 0 0. v is 0. c is L 0 M 4- @ F., a) C re 1 co ca cE T, C E. w li i a) a) 0 '_ 9 �. c c a o?•m 0. r c E 1-1. c .4 N./ 0 44 7- CO CDCD 0 CC CO 4- >. 0 C 0 0 v ac 0 ic co 0 'O 2 V rs CD 0 i-- CC ATTACHMENT 1 Received A Refund Am Name Wilkins,Stephen L 0 0 rri Ln N Lf; m L w a) CC Q H Adjustment Reason 0002009862-2015-2015-0000-00 Adjustment S. Keith Faulkner Tax Administrator ATTACHMENT 2 Harnett ----)COUNTY NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Regal Crest Subdivision Regal Crest Drive Duly adopted this 18th day of April, 2016. HARNETT COUNTY BOARD OF COMMISSIONERS im Burgin, C rman ATTEST: Mar' , - t Reg eeler Cle i to the Bo:, d strong roots • new growth www.harnett.org ATTACHMENT 3 Harnett COUNTY NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Natures Crossroads Subdivision Redbird Drive Duly adopted this 18th day of April, 2016. HARNETT COUNTY BOARD OF COMMISSIONERS im Burgin, C i- rman Mar:aret Regineeler Cle to the Board strong roots • new growth www.harnett.org