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Home My WebLink About050216a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting May 2, 2016 9:00am 1. Call to order -Chairman Jim Burgin 2 . Pledge of Allegiance and Invocation -Commissioner Joe Miller 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates, refunds and releases D. Resolutions to add roads to state system E. Sherif-fs Office requests approval of a contract with Lamar Companies for a billboard rental in the amount of $492 for the purpose of offering a reward in an unsolved homicide case. F. Sherif-fs Office requests approval of resolution retiring K9 Thor and selling him to handler Deputy Sergeant Timothy Bradley G . Finance Office requests approval of Notice of a Public Hearing Regarding the Financing of Certain Equipment for Benhaven Emergency Services, Inc. with the Proceeds of Tax-Exempt Debt. H. Finance Office requests approval of a Project Ordinance for the 2016 Qualified School Construction Bond I. Harnett County Emergency Medical Services Week Proclamation J. Harnett County LT. Department request s approval to use the sole source purchasing option to purchase additional Computer Aided Dispatch Software Licenses from TriTech Software Systems. The additional software licenses total cost will be $190 ,644.26 and is a 911 eligible expense and will be paid out ofthe Emergency Telephone System Budget. K. Waiver of landfill tipping fees association with the clean-up of 218 Smith Prince Road. L. Harnett County Parks and Recreation requests approval to apply for a Parks and Recreation Trust Fund (P ARTF) grant in the amount of $400,000 for the Phase 1 construction of the Government Complex Park. The grant funds will require matching county funds , which are estimated, however in-house labor will be used when possible to reduce the matching funds and overall project costs. M. Resolution to Amend Harnett County Board of Commissioner's Rules of Procedure 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6 . Appointments Page 1 050216 HC BOC Page 1 7 . Presentation ofN.C. Forest Service 2015 Summary of Accomplishments in Harnett County, Buren Fulmer, Harnett County Ranger 8. Sandhills Center Budget Request and Program Update, Victoria Whitt, Executive Director 9. Employee Benefits Committee's Recommendations regarding Health, Vision and Dental Insurance, Committee Member Avis Watkins-Smith 10 . County Manager's Report -Joseph Jeffries, County Manager -Harnett County Financial Summary Report-March 2016 -Harnett County Sales Tax Analysis by Article-January 2016 -Sandhills Center Fiscal Report for the period ending March 31, 2016 11. New Business 12. Closed Session 13. Recess for 2016/2017 Budget Discussion 14. Adjourn Page 2 050216 HC BOC Page 2 Agenda Item 4 -A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting April 18 , 2016 The Harnett County Board of Commissioners met in regular session on Monday, April 18, 2016, in the Commissioners Meeting Room, County Administration Building, I 02 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Jim Burgin called the meeting to order at 7:00pm. Commissioner Barbara McKoy led the pledge of allegiance and invocation. Chairman Burgin recognized EMS Assistant Medical Director Dr. Greg Christianson. He also recognized Harnett County Sheriff Wayne Coats and Town of Angier Mayor Lewis Weatherspoon. Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries offered clarification regarding the proposed salary of $88,000 annually for the new Sheriff. He also requested the addition of the Finance Officer's request for approval to accept the BB&T 10 year tax credit proposal for the $2.2M QSCB. Commissioner Miller moved to approve the agenda as amended. Commissioner Elmore seconded the motion which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice Chairman Springle seconded the motion which passed unanimously. I. Budget Amendments: 296 Emergency Services Department Code 110-5300-420.32-88 E. Management/EMPG Supplement 110-0000-331.53-12 E. Management!EMPG Supplement 17,918 increase 1 7,918 increase April 18, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of6 050216 HC BOC Page 3 297 Emergency Services Department Code 110-5300-420.60-36 Uniforms 110-5300-420.60-33 Materials & Supplies 1 1 0-0000 -3 3 1 . 53-0 1 E. Management/S&L EMPG 110 -0000-399.00-00 Fund Balance Appropriated 298 Tax Department Code 110 -4500-410.33-45 Contracted Services 110 -0000-311.10-00 Ad Valorem Taxes 300 Health Department Code 11 0-7 600-441 . 60-4 5 Drugs 1 1 0-7 600-44 1.7 4-7 4 Capital Outlay 304 Cooperative Extension Code 11 0-731 9-465.1 1-00 Salary 110-0000-353.73 -27 Adolescent Parenting Betsy Johnson 305 Cooperative Extension Code 110-7398-465.32-29 Agriculture 110-0000-344.12-00 Revenue -Agriculture 110-0000-399-00-00 Fund Balance-Appropriated 307 Cooperative Extension Code 110-7300-465.32-39 Pesticide Recycling 110-0000 -334.73-19 Revenue/Pesticide Recycling 308 Public Utilities-PU1501 42 MGD Water Plant Project Code 545-9100-431.45-01 Construction 545-9100-431.45-80 Contingency 312 Health Department, Division on Aging Code 110-7552-441.35 -18 Special Projects 110-0000-353.75-52 Donations 320 Economic Development Code 110-7100-465.30-04 Professional Services 110-7100-465.60-33 Materials & Supplies 11 0-71 00-465.7 4-7 4 Capital Outlay 110-7100-465.60-53 Dues & Subscriptions 323 Public Utilities Department Code 531-9025-431.43-21 Operating-Maint/repair auto 531-0000-356.30-00 Insurance Claim 15,000 increase 10 ,000 increase 35,000 increase 1 0,000 decrease 107,291 increase 1 07,291 increase 8,000 decrease 8,000 increase 313 increase 313 increase 200 increase 160 increase 40 increase 56 decrease 56 increase 62,598 increase 62,598 decrease 60 increase 60 increase 3,280 decrease 4,500 decrease 6,350 increase 1,430 increase 2,370 increase 2 ,370 increase April 18, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of6 050216 HC BOC Page 4 327 Public Buildings Department Code 110-4700-410.43-22 Maint/Repair Shawtown 110-0000-399.00-00 Fund Balance 328 Social Services Department Code 11 0-771 0-441.80-70 State Foster Care Room/Board 110-0000-334.77-02 Foster Care SFHF 110-0000-399.00-00 Fund Balance Appropriated 2 . Tax rebates , refunds and releases (Attachment 1) 3 . Resolutions to add roads to state system (Attachments 2 & 3) 30,000 increase 30,000 increase 250,000 increase 125,000 increase 125 ,000 increase 4. Harnett County Sheriffs Office requested approval to accept the award of two radar units valued at $1 ,800 each by the NC Governor's Highway Traffic Safety Grant Program based upon their point system. 5. Harnett County Cooperative Extension requested approval to receive Plastic Pesticide Container Recycling Grant in the amount of $5,181 from the NC Department of Agriculture and Consumer Sciences, Structural Pest Control and Pesticides Division. Grant funds will provide additional storage for the Harnett County Pesticide Container Recycling site located behind the Agricultural Building. 6. Harnett County Sheriffs Office requested approval of their Records Retention and Disposition Schedule with the NC Department ofNatural and Cultural Resources. 7. Harnett County Public Utilities requested approval ofwrite-offs for the P1 quarter of 2016 in the amount of$24,706.69. All ofthe accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HCDPU is currently using the Local Government Debt Setoff Program and On-line Collections, Inc. to help collect delinquent accounts. 8. Proclamation -April2016 Child Abuse Prevention Month 9. Harnett County Cooperative Extension requested approval to change County/State salary percentage from 70/30 to 83 /17 for the Family & Consumer Science Agent position effective 5/1/16. 10. Human Resources requested approval of the new Sheriffs salary in the amount of $88 ,000 retroactive to March 21 , 2016. 11. Harnett County Finance Officer requested approval to select the BB&T I 0 year tax credit proposal for the $2.2M QSCB. The Tax Credit structure may allow the April 18 , 2016, Regular Meeting Minutes Harnett County Board of Commissioners Pag e 3 of6 050216 HC BOC Page 5 County to borrow money interest free and eliminates exposure to ongoing federal sequestration or any changes in the tax credit subsidy. BB&T's proposal offers the County the lowest upfront costs for a tax credit structure and would allow the County to achieve an interest free loan so long as the tax credit rate, currently at 4.39%, is at or above 4.13% at the time the tax credit subsidy is set. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. Commissioner Miller moved to approve the appointment listed below. Commissioner Elmore seconded the motion which passed unanimously. Town of Erwin Planning Board, ETJ member Mr. Ray Rogers of254 Raymond Avery Road was reappointed as an ETJ member ofthe Town of Erwin's Planning Board for a term of three years expiring April 7 , 2019. Commissioners tabled Rick Foster and Scott Tripp's requests for second waivers of term limits for the Harnett County Board of Adjustment. Commissioners will discuss this at their upcoming work session. Mark Locklear, Director of Development Services, petitioned the board for a public hearing regarding a proposed zoning change -Case #RZ-16-70; Landowner/ Applicant: Estate of Mary Inez B. Corbin, C/0 Oscar N. Harris/Hanson Aggregates; 1.26+/-acres (consisting of 4 parcels); From Conservation & RA-40 to Conservation & RA-40; SR #1779 (Beaverdam Road); Stewart's Creek Township. Mr. Locklear noted that on April4, 2016, the Harnett County Planning Board voted unanimously (5-0) to recommend approval of this rezoning application based on the mapping error. The Board also recommended that staff study all conservation areas to ensure they are correct and ensure that the best available data is being used to determine stream locations and Conservation boundaries. Mr. Locklear noted this area is currently vacant farmland. Surrounding land uses include single- family homes, a sand mining facility, and vacant land. The parcels associated with this application have a valid have a valid Conditional Use Permit for the purposes of mining sand. Mr. Locklear explained per the U.D.O. the purpose of the Conservation District is to encourage the preservation of and continued use of the land in its natural state, as well as to prohibit intrusive development. The Conservation District is determined to be 400 feet total, 200' from each side of the main channel. Within areas that are extremely flat & the stream is difficult to determine via a digital source, such mapping oversights do occasionally occur. However, the only official way to amend a zoning map is via the formal rezoning process. April 18 , 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of6 050216 HC BOC Page 6 Mr. Locklear stated staffs evaluation as: The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the adjacent property owners and surrounding community will be insignificant. The underlying zoning district of RA-40 will remain & the actual Conservation District will be placed on the stream to protect the natural environment as well as citizens and their property from flood hazards. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning is compatible with the existing land use classification of Agricultural & Rural Residential. This category is meant to encourage low density development and such existing rural uses. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: This request will maintain the public health, safety and general welfare since the two zoning districts already exist throughout this area. This request is NOT for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: This request does not need to be evaluated for a small scale rezoning because the area abuts RA-40 & Conservation zoning districts. Suggested Statement-of-Consistency: Staff concludes that the requested rezoning ofRA-40 & Conservation districts would not have an unreasonable impact on the surrounding community and will maintain the public health, safety and general welfare because of the miscalculation being resolved, as well as the environmental features being protected. It is recommended that this rezoning request be approved. Mr. Locklear said once staff recognized how grossly misplaced the conservation district was they reimbursed the applicant's money and became a co-application with Hanson Aggregate. He said this is their policy as it wouldn't be fair to charge them for a mistake the County made. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chaim1an Burgin closed the public hearing. Commissioner Elmore moved to approve the proposed zoning change as presented. Vice Chairman Springle seconded the motion which passed unanimously. Mr. Jeffries presented the following reports: -Veterans Affairs Activities Reporting -March 2016 -Department ofPublic Health Activities Sun1mary-March 2016 -Interdepartmental budget amendments Mr. Jeffries reminded the board of the upcoming NCACC district meeting in Wallace. Mr. Jeffries also reported the Harnett-Wake County survey project is underway again to determine the exact location of the county line. There was no new business. Aprill8, 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of6 050216 HC BOC Page 7 Commissioner McKoy moved that the Board go into closed session to discuss matters relating to the location or expansion of industries or other businesses in Harnett County. This motion is made pursuant to N.C. General Statute Section 143-318.ll(a)(4). Vice Chairman Springle seconded the motion which passed unanimously. Commissioner McKoy moved that the Board come out of closed session. Commissioner Elmore seconded the motion which passed unanimously. Commissioner Elmore moved to adjourn the meeting at 7:55 pm. Vice Chairman Springle seconded the motion which passed unanimously. Jim Burgin, Chairman Margaret Regina Wheeler, Clerk April 18 , 2016, Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of6 050216 HC BOC Page 8 A T T A C H M EN T 1 Bo a r d Re p o r t Da t e : 04 / 1 8 / 2 0 1 6 M t J p r o v e o oy t h e Ha m e n t:o !mt y il o a r d (, f Co m m J c : u ; f o n e r k . "'·- • '1 - I <; - I (p . .. . . l-; ; ; , - - - ~ .. ~ ~'C . ~ ~ 0 Ap p r o v e d tJ . C . 8 0 C J. l - ! i _ - 1 ( . . To : Ha r n e t t Co u n t y Bo a r d o f Co m m i ssi o n e r s Re : Co n s i d e r a t i o n o f Re f u n d fo r Ta x e s , In t e r e s t an d Pe n a l i t i e s fo r al l Mu n c i p a l i t i e s Ad j u s t m e n t Re a s o n Ad j u stm e n t S. Ke i t h Fa u l k n e r Ta x Ad m ini s t r a t o r Bi l l Ty p e 00 0 2 0 0 9 8 6 2 -20 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 RE I Re c e i v e d A Re f u n d Am Na m e 53 5. 4 2 15 3 .00 Wi l k i n s, St e p h e n L 050216 HC BOC Page 9 ATTACHMENT 2 Harnett ,...._" ... C 0 U N T Y '-----"~--NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Regal Crest Subdivision Regal Crest Drive Duly adopted this 18th day of April, 2016. HARNETT COUNTY BOARD OF COMMISSIONERS strong roots • new growth www.harnett.org 050216 HC BOC Page 10 ATTACHMENT 3 liiiiE!::=s:~ Harnett COUNTY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State 's Secondary Road System the below listed street. Natures Crossroads Subdivision Redbird Drive Duly adopted this 18th day of April , 2016. HARNETT COUNTY BOARD OF COMMISSIONERS strong roots • new growth www.harnett.org 050216 HC BOC Page 11 Agenda Item ~ -/3 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 . 2016: Section 1. To amend the Public Utilities Campbell Osteopathic Project PU1202 , the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 544-9 1 00-431-45-02 Construction $35,129 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 544-0000 -334-90-16 Campbell Osteopathic $35 ,129 EXPLANATION: To budget Contractor Fred Smith Company Change Orders 1-5. for the Campbell Osteopathic Project . APPROVALS : rtmentHeod(d~~~\~~ ~~ t-1?-16 C unty a ger (date) Section 2. Copies o f this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ _ Margaret Regina Wheeler, Clerk to the Board Jim Burgin , Chairman Harnett County Board of Comm 050216 HC BOC Page 12 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell, North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2016 Section 1. To amend the Special District Fund , the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 242-8035-4 20.82-10 West Johnson Current Tax $1.000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 242-0000-311.10-01 Current Year Taxes (Motor Vehicle) $1 .000 EXPLANATION : To increase revenue ond expenditure for West Johnson to reflect activity and for balance of the remainder of the fiscal year. APPROVALS : Dept Head (date) ~~ 7-2<?-1( unty anager (date) Section 2. Copies of this budget amendment sh he Clerk to the Board, and to the Budget Officer Adopted __________________________________ __ Margaret Regina Wheeler. Jim Burgin , Chairman Clerk to the Board Harnett County Board of Commissioners 050216 HC BOC Page 13 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2016; Section 1. To amend the General Fund , Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.32-77 Credit Card $ 50.00 110-7600-441.41-11 Telephone and Postage $ 500.00 110-7600-441.60-46 Medical Supplies $ 2,450.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-0000-345.19-00 Mise Fees $ 3,000.00 EXPLANATION: Budget Amendment to budget additional fees that have been received in the TB program . APPROVALS : Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2015 Jim Burg i n, Chairman Harnett County Board of Commissioners 050216 HC BOC Page 14 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2016; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.32-77 Credit Card $ 2.00 110-7600-441.60-46 Medical Supplies $ 47 .00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000 ..... 334 .76-12 STD State $ 49 .00 EXPLANATION: Budget Amendment to budget additional state dollars received in the STD Program. 9"i?£~1}~ Department Head (date) ~f--2P-U:, Cou ty anager(Date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2015 Jim Burgin , Chairman Harnett County Board of Commissioners 050216 HC BOC Page 15 BUDGE T ORDINA NC E AMENDME NT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 20 16 Section 1. To amend the Veterans Affairs Department. the appropriations a re to be changed as follows: EXPENDI TURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7800-44 1.58-0 1 Tra inin g & M e eting s $500 11 0-7800-44 1.58-14 Travel Admin $1 .788 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-Q000-334-78-0 1 Revenue $2.288 EXPLANATION : Received Funds from the North Carolina Department of Military & Veterans Affairs for Travel & Training APPROVALS : ~K.~ ... ~ Dept Head (date) i/~.l-}-t, Sec tion 2. Copies of this budget a mendment shal e furnished to the Clerk to the Board. and to the Budget Officer Adopted __________________________________ __ Margaret Regina Wheeler. Jim Burgin. Chairman C lerk to the Board Harnett County Board of Commission ers 050216 HC BOC Page 16 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the followi ng amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2016: Section 1. To amend the Emergency Telephone System Fund, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 240-5900-420.74-74 Capital Outlay/Capital Outlay-Equipment $190,645 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 240-0000-399.00-00 Fund Balance Appropriated $190,645 EXPLANATION: This is needed to purchases additional (CAD) Computer Aided Dispatch Software Licenses for the 911 Dispatch Center and 911 Backup Center. APPROVALS: Department Head (date) c.;Y~ ~--';)_g/b County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12016. Jim Burgin, Chairman Harnett County Board of Commissioners 050216 HC BOC Page 17 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolin a, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2016: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5100-420-11-13 Salaries & Wages Vacation Payout 15,722 110-5100-420-21-00 Group Insurance 16,522 110-5100-420-11-07 Salaries & Wages Overtime-ATF 800 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To transfer funds to cover the remainder of the 2015 -2016 budget year. APPROVALS : {)\~ \k~ '41:?7~11 Department Head (date) g 1L~ A.f ~ J t-(~ County Manager (date) Section 2. Copies of this budget amendment all be furnished to the Clerk to the Board , and to the Budget Officer and the Finance Officer for their direction . Adopted this day of , 2016 . Margaret Regina Wheeler, Interim Clerk to the Board Jim Burgin, Cha irman Harnett County Board of Commiss ioners 050216 HC BOC Page 18 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2016: Section 1. To amend the General Fund, Sheriff's Communications Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5110-420-11-06 Salaries & Wages Camp Time Payout 100 110-5110-420-11-13 Salaries & Wages Vacation Payout 2,411 110-5110-420-12-00 Salaries & Wages Part-time 17,500 110-5110-420-33-45 Contracted Services 20,011 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To transfer funds for Budget year 2015 -2016. APPROVALS : ~~~T.«~-G unty Manager (date) Section 2 . Cop ies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2016. Margaret Regina Wheeler, Interim Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners 050216 HC BOC Page 19 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell . North Carolina . that the following amendment be mode to the onnuol budget ordinance for the fiscal year ending June 30. 201 6 Section 1. To amend the General fund . JCPC Program , the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-5898-420.60-33 JCPC Admin Materia ls/Su p plies $535 110-5 898-420.60-4 7 JC PC Admin Food & Provisions $345 110 -79 30-44 1.1 2-00 JCPC Re sititu tion Pa rt-Time Salaries $2,00 0 11 0-7324-465.58-01 4 H Teen Court Tra ininQ Meetin Qs $2.880 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-33 1.79-01 JCPC Ad min $880 110-0000-33 1.77-02 JCPC Re stitution $2,000 1 1 0-0000-334.73-24 JCPC 4H Teen Court $2,880 EXPLANATION : To budget the reallocation of funds in the JCPC Program. On April 18 , 2016 the JCPC board voted to transfer $2 .000 from Harnett Res titution Program to the 4H Teen Court Program for summer progra ms. They also voted to transfer $880.00 from the JCPC Admin to the 4H Teen Court Program for the purpose of 2 summer program Scholarships. APPROVALS : Dept Head (date ) Section 2. Copies of this budget amend ment sh a l e furnished to the Clerk t o the Bo a rd , and to the Bud get Officer Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to t he Board Jim Burgin, Chairman Harnett County Board of Commissioners 050216 HC BOC Page 20 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Govern in g Board of t he County of Hornell. North C arolina. that the following amendment be made to the annual budget ordinance for the fis cal year ending June 30. 2016 Section 1. To amend the Employee Clinic , the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 904-9802-410.7 4-7 4 Capitol Outlay $11.000 904-9802-41 0.60-46 Medical Supplies & Drugs $11,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to p urchase a new Blood Analyzer. APPROVALS : Dept Head (dote) ~~ 7---;le:J/(; Cou ty Mo oger {dote) Section 2. Copies of this budget amendment shall e Clerk to the Boo rd . and to the Budget Officer Adopted __________________________________ __ Margaret Regina Wheeler. Jim Burg in. C hairman Clerk to the Boord Harnett County Boord of Commissioners 050216 HC BOC Page 21 Ag e n d a Item Bo a r d Re p o r t Ap p r o v e d . _ _ _ _ _ _ _ _ _ _ _ Da t e : 05 / 0 2 / 2 0 1 6 To : Ha r n e t t Co u n t y Bo a r d o f Co m m i s s i o n e r s Re : Co n s i d e r a t i o n o f Re f u n d fo r Ta x e s , In t e r e s t an d Pe n a l i t i e s fo r al l Mu n c i p a l i t i e s Ad j u s t m e n t Re a s o n Re m o v a l o f SW Fe e Re m o v a l o f SW Fe e Re m o v a l o f SW Fe e Re m o v a l o f SW Fe e Ad j u s t m e n t Ad j u s t m e n t Ad j u s t m e n t Ad j u s t m e n t Ad j u s t m e n t Ad j u s t m e n t Ad j u s t m e n t Ad j u s t m e n t Ov e r As s e s s m e n t S. Ke i t h Fa u l k n e r Ta x Ad m i n istr a t o r Bi l l Ty p e 00 0 0 0 5 5 7 7 9 -20 1 1 - 2 0 1 1 - 0 0 0 0 -00 RE I 00 0 0 0 5 5 7 7 9 -20 1 2 - 2 0 1 2 -00 0 0 -00 RE I 00 0 0 0 5 5 7 7 9 -20 1 3 - 2 0 1 3 - 0 0 0 0 -00 RE I 00 0 0 0 5 5 7 7 9 - 20 1 4 - 2 0 1 4 - 0 0 0 0 -00 RE I 00 0 0 0 0 2 3 3 3 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 -00 RE I 00 0 0 0 0 2 3 3 3 - 20 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 RE I 00 0 0 0 0 2 3 3 3 - 20 1 2 - 2 0 1 2 - 0 0 5 0 -0 0 RE I 00 0 0 0 0 2 3 3 3 -2 01 1 - 2 0 1 1 - 0 0 5 0 - 0 0 RE I 00 0 0 0 0 2 3 3 6 -2 01 4 - 2 0 1 4 - 0 0 0 0 - 0 0 RE I 00 0 0 0 0 2 3 3 6 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 RE I 00 0 0 0 0 2 3 3 6 - 2 0 1 2 - 2 0 1 2 - 00 5 0 - 00 RE I 00 0 0 0 0 2 3 3 6 - 2 0 1 1 - 2 0 1 1 -00 5 0 -0 0 RE I 00 0 2 2 4 5 8 4 9 - 20 1 5 - 2 0 1 5 - 0 0 0 0 - 00 IN O Re c e i v e d Am Re f u n d Am o u n t Na m e 34 1 . 5 1 10 5 .92 VA N N , ER I C RA Y 38 3 . 2 8 14 5 .9 7 VA N N , ER I C RA Y 38 2 .87 14 7 .02 VA N N , ER I C RA Y 38 7 .11 14 5 . 8 9 VA N N , ER I C RA Y 60 3 . 8 3 46 9 .58 SI L L S , AN G E L A L 57 9 .2 8 45 4 .96 SI L L S , AN G E L A L 50 2 .18 37 9 .78 SI L L S , AN G E L A L 50 2 .18 37 9 .78 SI L L S , AN G E LA L 57 2 .8 4 43 8 .59 SI L L S , AN G E L A L 54 9 . 4 3 42 5 . 1 1 SI L L S , AN G E L A L 47 2 .75 35 0 . 3 5 SI L L S , AN G E L A L 47 2 .75 35 0 . 3 5 SI L L S , AN G E L A L 20 .5 0 16 . 4 0 CO L L E Y , JO S E P H GR E G O R Y J/-C 050216 HC BOC Page 22 Agenda Item J../ -Q Harnett ,,_.. ..... ,, C 0 U N T Y --=--_.., NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Lexington Plantation Subdivision -Regimental Drive -Shallow Ford Street -Buckman Drive -Barlowe Court -Appomattox Drive -Annapolis Road -Betsy Ross Court -Ambrose Point -Ammunition Circle -Germantown Road -Revolutionary Road -Historian Point -Fort McC lary Court -Colonist Place -Militia Street -Infantry Place -Ticonderoga Road -Huzzas Circle -Cromwell Circle -Old Glory Lane -Culpepper Road -Taplow Trial Duly adopted thi s 2nd day of May, 2016. ATTEST: Margaret Regina Wheeler Clerk to the Board strong roots • new growth HARNETT COUNTY BOARD OF COMMISSIONERS Jim Burgin, Chairman www.harnett.org 050216 HC BOC Page 23 PAT McCRORY Governor NICHOLAS J. TENNYSON Transportation Aprill9, 2016 Mrs. Gina Wheeler Clerk Harnett County Board of Commissioners Po st Office Box 759 Lillington, North Carolina 27546 Subject: Secondary Road Addition To Whom It May Concern: RECEIVED APR 2 5 2016 HARNETT COUNTY MANAGER'S OFFICE Secretary This is in reference to a petition submitted to this office requesting street(s) in Harnett County be placed on the State 's Secondary Road System. Please be advised that these street(s) have been investigated and our findings are that the below listed street(s) are eligible for addition to the State System. Lexington Plantation Subdivision • Regimental Drive • Shallow Ford Street • Buckman Drive • Barlowe Co urt • Appomattox Dri ve • Annapolis Road • Betsy Ross Court • Ambrose Point • Ammunition Circle • Germantown Road • Revolutionary Road • Historian Point • Fort McClary Court • Colonist Place • Militia Street • Infantry Circle • Ticonderoga Road • Huzzas Circ le • Cromwell Circle • Old Glory Lane • Culpeppe r Road • Taplow Tra il It is our recomme ndation that the above named street(s) be placed on the State 's Secondary Road System . If yo u and your Board conc ur in our recommendation , pleas e submit a re so luti on to this office. Sincerely, Earl Locklear Engineering Technician --::?""Nothing Compares ~ State of Nort h Caro lina I Departme nt of Tra nsportation 1 Division 6. Di strict 2 600 So uth ern Ave nu e I Post Office Box 11 50 I Faye nevill e. North Ca ro lin a 28302 9 10 486 1496 T 050216 HC BOC Page 24 7 .04 Spout Springs \...--'"""' ( { 7 :? , \\ ( '-..._ 7 "" ' FORT BRAGG MILITARY RESERVATION Se e N o r t h l : i d ; f t s e t \ "" ' I 9~ ~ ; "" " ~ ~ " ' ) ; s:+~ ) ( ~ ~~ \ \ \ / / r ' .. . , \ ~~ r\ - - ·_~ > - - J _ j 05 0 2 1 6 H C B O C P a g e 2 5 Board Meeting Agenda Item Agenda Item 4 -/t MEETING DATE: April 18, 2016 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Bilboard Contract REQUESTED BY: Sheriff Coats REQUEST: Sheriff Coats is requesting the approval of a Contract with Lamar Compaines for a Billboard rental for the purpose of offering a reward in an unsolved homicide case. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: F :\20 15-2016\Agenda Sheriff Rollins Weapo n.doc Page I of I 050216 HC BOC Page 26 Eliza!lethtc;wn P.O. Box 1837 Elizabethtown, NC 28337 Phone : 910-862-2018 Fax: 910-862-7749 Customer# Name Address City/State/Zip Contact Email Address Phone# Fax# P.O./ Reference# Advertiser/Product Campaign «eeayr;. CONTRACT# 2573505 CONTRACTED DIRECTLY BY ADVERTISER 652377-0 HARNETI COUNTY SHERIFF'S OFFICE 175 BAIN STREET LILLINGTON, NC 27546 Gary C. McNeill, Maj gmcneill@hamett.org (910) 893-0102 (910) 814-0487 HARNETI COUNTY SHERIFF'S OFFICE Special Considerations: Lamar will display after your contract expires, until sold or you ask us to remove. Date: 3131/2016 New/Renewal: NEW Account Executive: Donna Russell Phone: 910-862-2018 Total Production/Other Services Costs: $342.00 Total Costs: $492.00 Advertiser authorizes and instructs The Lamar Companies (Lamar) to display in good and workmanlike manner, and to maintain for the terms set forth above, outdoor advertising displays described above or on the attached list. In consideration thereof, Advertiser agrees to pay Lamar all contracted amounts within thirty (30) days after the date of billing . Advertiser acknowledges and agrees to be bound by the terms and condition s on all pages of this contract. The Agency representing this Advertiser in the contract executes this contract as an agent for a disclosed principal , but hereby expressly agrees to be liable jointly and severally and in solido with Advertiser for the full and faithful performance of Advertiser's obligations hereunder. Agency waives notice of default and consents to all extensions of payment. The undersigned representative or agent of Advertiser hereby warrants to Lamar that he/she is the Major --~----------~(Offi~~ce~~~rr~H~Ie~)--------------- of the Advertiser and is authorized to execute this contract on behalf of the Advertiser. Customer: HARNETI COUNTY SHERIFF'S OFFICE Signature: Name: Date: INITIALS --------------------------------------------------~·.·.·.·.·.·.·. (signature above) (print name above) (date above) .... ........ This contract is NOT BINDING UNTIL ACCEPTED by a Lamar General Manager. GENERAL MANAGER 2573505 CUST 652377 050216 HC BOC Page 27 Elizabethtown P.O. Box 1837 Elizabethtown, NC 28337 Phone: 910-862-2018 Fax: 910-862-7749 .CYJ&Y::- coNTRAcT# 2573505 STANDARD CONDITIONS Date: 3131/2016 New/Renewal: NEW Account Executive: Donna Russell Phone: 910-862-2018 1. Late Artwork: The Advertiser must provide or approve art work, materials and installation instructions ten (1 0) days prior to the initial Service Date. In the case of default in furnishing or approval of art work by Advertiser, billing will occur on the initial Service Date. 2 . Copyright/Trademark: Advertiser warrants that all approved designs do not infringe upon any trademark or copyright, state or federal. Advertiser agrees to defend, indemnify and hold Lamar free and hannless from any and all loss, liability, claims and demands, including attorney's fees arising out of the character contents or subject matter of any copy displayed or produced pursuant to this contract. 3. Payment Terms: Lamar will, from time to time at intervals following commencement of service, bill Advertiser at the address on the face hereof. Advertiser will pay Lamar within thirty (30) days after the date of invoice. If Advertiser fails to pay any invoice when it is due, in addition to amounts payable thereunder, Advertiser will promptly reimburse collection costs, including reasonable attorney's fees plus a monthly service charge at the rate of 1.5% of the outstanding balance of the invoice to the extent pennitted by applicable law. Delinquent payment will be considered a breach of this contract. Payments will be applied as designated by the Advertiser; non designated payments will be applied to the oldest invoices outstanding. 4. Service Interruptions: If Lamar is prevented from posting or maintaining any of the spaces by causes beyond its control of whatever nature, including but not limited to acts of God, strikes, work stoppages or picketing , or in the event of damage or destruction of any of the spaces, or in the event Lamar is unable to deliver any portion of the service required in this contract, including buses in repair, or maintenance, this contract shall not tenninate. Credit shall be allowed to Advertiser at the standard rates of Lamar for such space or service for the period that such space or service shall not be furnished or shall be discontinued or suspended. In the case of illumination, should there be more than a 50% loss of illumination, a 20% pro-rata credit based on four week billing will be given. If this contract requires illumination, it will be provided from dusk until 11 :OOp.m. Lamar may discharge this credit, at its option, by furnishing advertising service on substitute space, to be reasonably approved by Advertiser, or by extending the tenn of the advertising service on the same space for a period beyond the expiration date. The substituted or extended service shall be of a value equal to the amount of such credit. 5. Entire Agreement: This contract, all pages, constitutes the entire agreement between Lamar and Advertiser. Lamar shall not be bound by any stipulations, conditions, or agreements not set forth in this contract. Waiver by Lamar of any breach of any provision shall not constitute a waiver of any other breach of that provision or any other provision. 6 . Copy Acceptance: Lamar reserves the right to determine if copy and design are in good taste and within the moral standards of the individual communities in which it is to be displayed. Lamar reserves the right to reject or remove any copy either before or after installation, including immediate tennination of this contract. 7. Tennination: All contracts are non-cancellable by Advertiser without the written consent of Lamar. Breach of any provisions contained in this contract may result in cancellation of this contract by Lamar. 8 . Materials/Storage: Production materials will be held at customer's written request. Storage fees may apply. 9 . Installation Lead Time: A leeway of five (5) working days from the initial Service Date is required to complete the installation of all non-digital displays. 10. Customer Provided Production: The Advertiser is responsible for producing and shipping copy production. Advertiser is responsible for all space costs involved in the event production does not reach Lamar by the established Service Dates. These materials must be produced in compliance with Lamar production specifications and must come with a 60 day warranty against fading and tearing. 11. Bulletin Enhancements: Cutouts/extensions, where allowed, are limited in size to 5 feet above, and 2 feet to the sides and 1 foot below nonnal display area. The basic fabrication charge is for a maximum 12 months. 12. Assignment: Advertiser shall not sublet, resell , transfer, donate or assign any advertising space without the prior written consent of Lamar. INITIALS 25 73505 CU ST 652377 Page 2of2 050216 HC BOC Page 28 Fonn W-9 Request for Taxpayer Give Form to the (Rev. Oecember20t4) Identification Number and Certification requester. Do not [)epat1n'ull ollhe Treasuy send to the IRS. Internal Revenue Serwfce 1 Name (as shovm on your Income lax return). Name Is req\lired on this lille; do not leave this line blank. LAMAR TEXAS UMITED PARTNERSHIP c-i 2 Business name/dl5fegarded entity name, if dlffetenl !rom above <D 01 THE LAMAR COMPANIES "' a. 3 Chec~ appropriate box for federal tox classifiCation: check only one of the following &even boxes: 4 Exemptions (oodes apply only to c: Q 0 lndividua!lsole proprlotor or 0 C CorporaUon 0 s Corporation 0 Partnership 0 Trust/estate certain entities, not individuals; see G> 1/J lnstM:tloM on page 31: a.s single-member LLC Exempt payee code (If anyl !;--.: 0 Umlted Rabillty eompany. Enter the taK classlllcalton (C=C COfPOrallon, S<'S corporation, p.,partnershlp} ._ p ... () Note. For a single-member LlC that Is disregarded. do not check LLC; check the appropriate box ln the tine above for Exemption from FATCA reporllng o£ e"' lhe tax ctassiflcatloo ol the single-member owner. code pi any) ·c £ 0 Other (see Instructions) • lA/:I»>lttiO~.b~~lf»U.$..) a. () 1::; u 5 Addtess (number, street lllld apt. or suite no.) Req~oester's name and add res..~ (optional) 4l PO BOX 96030 ~ 111 6 City, slate, and ZIP code G> <I> BATON ROUGE, LA 70896 (/) 7 Ust &:COUnt numbet(s) here {optiOns~ .:tffi t•• Taxpayer Identification Number (TIN) I Social seeurlty numw I Enter yoo~ TIN in. the appr~ate box. Th~ TIN provided must. match t~ name given on line 1 to avoid backup Wlthholdmg. For lndtvlduals, this 1S generally your sootal secunty number (SSN). However, for a [IIJ _OJ -I I I I I resident alien, sole proprietor, or disregarded entity, see the Part I Instructions on page 3. For other entities, it is your employer identification number {ElN). It you do not have a number, see How to get a TINonpage3. Note. If the account is fn more than one name, see the instructions for line 1 and the chart on page 4 for guidelines on whose number to enter. Certification Under penalties of perjury, I certify tttat: 1. The number shown on tttis fonn Is my correct taxpayer identification number (or I am waiting for a number to be iSSI.Ied to me); and 2 . I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this foflTI Qt any) indicating that I am exempt from FATCA reporting Is correct. Certification lnstluctlons. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have falled to report all interest and dividends on your tax return. For reat estate transactions, item 2 does not apply. For mortgage . interest paid, acqu:sition or abandonment of secured property. cancellation of debt, contributions to an individual retirement ~9et:n~nt (l.fl!\), .B.Dd generally. payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Section references are to the lnletnal Revenue Code unless otherwise noted. Future development$. Information about developments affecting Form Vl-9 (such as legislation enacted alter we release It) Is at www.l~.gov/fw9. Purpose of Form An indlvldUal or entity (Form W·9 requester) whO is reqt.dred to file an Information return with the IRS mll$1 oblel!l y01.1r oorrect taxpayer ldentlftcaUon number (TIN) which may be your social secvrity number (SSN), indMdual taxpayer Identification "umber (lTIN), adoption taxpayer klentlllcaUon number (ATlN), or employer ldenti!lcalion number (EJN), to report on an Information retum the amount pafd to you, or other amount reportable on en Information retum. EKi!ITiples ol information returns Include, but are not limited to, the following: • Form 1099-INT (Interest earned or paid) • Form 1099-0!V {dividends, including those !rom stocks or mutual funds) • Form 1099-MJSC (Various types ol income, prizes. awards, or gross proceeds) • Form 1099·8 (stock or mutual fund sales and certain other transactions b y brokers) • Fonn 1099-S {proceeds from real estate transactions) • Form 1099-K (merchant card and third party network tmnsactlons) • Form 1098 (home mortgage lntere5t). 1098-E (student loan intere$1}, 1098·T (tuition) • Form 1099·C (canceled debt) • Form 1099 -A (acquisition or abandonment or secured property) Use Fonn W-9 only if you are a U.S. pe.-son ~11¢1uding a resident alien}, to provide your cotre<:t TIN. II you rio not retum Form W -9 to the roquesmr with a TIN, }'OU might be su!Jject to bllr:lrup wllhhofdlng. See What Is blcJaip wflhholdlng? on page 2 . By signing the filled-out form. ycxr. 1. !Artily thai the TIN you are gMngts oorrect (or you are waiting for a number to be Issued), 2. Certify that you are not subject to baektJp withholding, or J. Clalm exemption from backup withholding If you are a U.S. 9lCempt payee. tr applicable, you are also certifying that as a U.S. person, your allocable share ol any partnllf$/llp Income from a U.S. trade or business Is not subject to the withholding tax on foreign partnl!fS' share of effectively connected Income, and 4. Certify that FATCA code{s) entered on this form Cd an)') Indicating that you ere exempt from the FATCA reporting, Is correct. See What is FATCA reporong'l on page 2 for further Information . Cat. No. 1023tX Form W·9 (Rev. 12-2014) 050216 HC BOC Page 29 Board Meeting Agenda Item Agenda Item L/ -~ MEETING DATE: May 2, 2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Retire K9 Thor REQUESTED BY: Sheriff Coats REQUEST: Sheriff Coats is requesting that K9 Thor be retired out on age and be sold to his K-9 handler Deputy Sergeant Timothy Bradley . FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: F:\20 15 -20 16\Agen da Retire Q u anto.doc Page I of I 050216 HC BOC Page 30 NORTH CAROLINA HARNETT COUNTY RESOLUTION THAT, WHEREAS, Deputy Sergeant Timothy Bradley has been the handler for Canine Thor since 2007; and WHEREAS, with nine years of distinguished service to Harnett County, Canine Thor has been recommended for retirement by Lillington Veterinary Clinic; and WHEREAS, Sergeant Timothy Bradley has expressed an interest that Canine Thor be released to his care for the remainder of Thor's life; and WHEREAS, North Carolina General Statute 160A-267 permits the Harnett County Board of Commissioners to authorize the disposition of property valued at less than Thirty Thousand Dollars ($30 ,000.00) by p rivate sale; NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that Canine Deputy Thor is hereby retired and is declared surplus to the needs of County of Harn e tt and is hereby awarded to Sergeant T imothy Bradley for one dollar ($1 .00). Duly adopted this day of ---------------' 20 HARNETT COUNTY BOARD OF COMMISSIONERS Chairman Burgin ATT EST: Cl er k to the Board 050216 HC BOC Page 31 Agenda Item 4 -G: NOTICE OF A PUBLIC HEARING REGARDING THE FINANCING OF CERTAIN EQUIPMENT FOR BENHA YEN EMERGENCY SERVICES, INC. WITH THE PROCEEDS OFT AX-EXEMPT DEBT NOTICE IS HEREBY GIVEN to all interes ted parties that the Benhaven Emergency Services, Inc., a nonprofit corporation organized under the laws of the State ofNorth Carolina (the "Borrower "), has determined to enter into an installment financing agreement (the "Agreem ent") with PNC Bank. Such Agreement will provide for a loan to the Borrower in an aggregate principal amount not to exceed $250,000, the interest on which will be excludible from gross income for federal income tax purposes, to pay the costs of acquiring a fire truck and certain related equipment (the "Equipm ent") and, if applicable, to pay certain expenses incurred in connection with the delivery of the Agreement. The Equipment will be located at 4023 NC Hwy 87 North , Sanford, NC 27332 and will be owned and operated by the Borrower. The maximum aggregate principal amount to be borrowed in connection therewith is $250,000. NOTICE IS HEREBY GIVEN that the Board of Commissioners of the County of Harnett, North Carolina, will hold a public hearing at I 02 E. Front Street, Lillington, North Carolina, on May 16 , 2016 at 7:00p.m., at which time any person may be heard regarding the proposed delivery of the Agreement and the nature and location of the Equipment financed with proceeds thereof. All interested parties are invited to present comments at the public hearing regarding the proposed delivery of the Agreement and the location and nature of the Equipment financed with proceeds thereof. Any person wishing to comment in writing regarding the proposed delivery of the Agreement and the location and nature of the Equipment financed with proceeds thereof should do so within 14 days after the date of publication of thi s notice to the County of Harnett, North Carolina, I 02 E. Front Street, Lillington , North Carolina 27546, Attention: Clerk to the Board of Commi ss ioners. Publishe d: May 4 , 2016 By : /s/ Margaret Regina Wheeler C lerk to the Board of Commiss ioners County of Harnett, North Carolina 050216 HC BOC Page 32 HARNETT COUNTY PROJECT ORDINANCE 2016 Qualified School Construction Bond Agenda Item 4 -H BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. This project will consist of repairs for multiple schools, HVC Controls, switchboard, cooler rotary chillers, AC only units with added heat strips, resurface athletic track with asphalt and restripe running Jines, replace gym bleachers, sand, and restripe gym floor. Replace outside boilers. The schools will be Coats Elementary, Coats-Erwin Middle, Harnett Central High, and Harnett Central Middle, Lafayette Elementary, Lillington-Shawtown Elementary, Overhills High, Triton High, Western Harnett High, Western Harnett Middle. This portion of the project will be funded with 2016 Qualified School Construction Bond funds. The following amounts are hereby appropriated for this project: Western Harnett Middle School Harnett Central Middle School Coats Elementary School Coats-Erwin Middle School Harnett Central High School Lafayette Elementary School Lillington-Shawtown Elementary School Overhills High School Triton High School Western Harnett High School Issuance Cost Total $425,000. $425,000. $200,000. $250,000. $ 175,000. $210,000. $250,000. $110,000. $250,000. $180,000. $ 44,000. $ 2,519,000. The following revenues are anticipated to be available to complete this projects : QSCB -Taxable Limited Obligation Bonds $2,200,000. Sales Tax $ 219,000. Interest on Investments $ 100,000. Total $2,519,000. The Finance Officer is hereby directed to maintain within the Harnett County BOE School Projects Fund , sufficient specific detailed accounting records. Funds may not be advanced from the General Fund for the purpose of making payments as due. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Duly adopted this 2nd day of May, 2016. ATTEST: Gina Wheeler, Clerk to the Board Harn ett County Bo ard of Commi ssion er s Jim Burgin, Chairman Harnett County Board of Commissioners 050216 HC BOC Page 33 RESOLUTION FOR THE USE OF QUALFIED SCHOOL CONSTRUCTION BOND PROCEEDS FOR THE REPAIR OF EXISTING FACILTIES WHEREAS; the Harnett County Board of Education has determined that selected school facilities in Harnett County are in need of repair to continue to meet the educational needs of the students of Harnett County by providing a healthy and safe environment; WHEREAS; the Harnett County Board of Education desires to have healthy and safe buildings that will continue to support instructional programs that promote academic excellence for all students; WHEREAS; the Harnett County Board of Education has identified the following needs: School Repair Amount Coats Elementary Replace EES HV AC controls $ 200,000 Coats-Erwin Middle Replace ALC HVAC controls $ 250,000 Harnett Central High Replace Main Switchboard $ 175,000 Harnett Central Middle Replace Two Water Cooled Rotary Chillers $ 425,000 LaFayette Elementary Replace AC Only Units with Added Heat Strips $ 210,000 Lillington-Shawtown Elementary Replace EES HV AC Controls $ 250,000 Resurface the Athletic Track with Asphalt and Overbills High Restripe Running Lines $ 110,000 Replace Gym Bleachers, Sand, and Restripe Triton High Gym Floors $ 250,000 Western Harnett High Replace Outside Boilers $ 180,000 Western Harnett Middle Replace Two Water Cooled Rotary Chillers $ 425,000 Total $2,475,000 WHEREAS; the cost of these repairs are eligible Qualified School Construction Bond projects. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Harnett County Board of Education requests that the Harnett County Board of Commissioners secure Qualified School Construction Bonds as one means of financing a portion of the school system's current facility repair needs. NOW, THEREFORE, BE IT HEREBY FURTHER RESOLVED, that the Harnett County Board of Education will use the Qualified School Construction Bond proceeds for the above outlined facility needs. Resolved this 7th day of December 20 I 5 . HARNETT COUNTY BOARD OF EDUCATION By :-M~~~~~~~~~~_..,.· ~~~~--!!HL. Mo~s, Chainn: Attest:-~~~~~~~~--~~~===~--- Stanley P. Williams II, Secretary 050216 HC BOC Page 34 Harnett COUNTY Agenda Item HARNETT COUNTY EMERGENCY MEDICAL SERVICES WEEK PROCLAMATION WHEREAS, emergency medical services is a vital public service; and L/-T WHEREAS, the members of Harnett County's emergency medical services team is ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, the Harnett County emergency medical services team consists of physicians, emergency medical technicians, paramedics, firefighters, police officers, educators, administrators and emergency medical telecommunicators; and WHEREAS, the members of Harnett County's emergency medical services team, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their education and ability to perform lifesaving skills; and WHEREAS, the members of Harnett County emergency medical services strive to train those within the County with a desire to serve; and WHEREAS, it is appropriate to recognize the value and the accomplishments of Harnett County 's emergency medical services team by designating Emergency Medical Services Week; www.harne tt .org NOW THEREFORE, we, the Harnett County Board of Commissioners, do hereby proclaim the week of May 15 -21 ,2016 as Harnett County's EMERGENCY MEDICAL SERVICES WEEK with the theme, EMS: Anytime, Anywhere, We'll Be There, and encourage the community to recognize our team and observe this week with appropriate respect and gratitude. Adopted this 2"d day of May 2016. HARNETT COUNTY BOARD OF COMMISSIONERS Jim Burgin , Chairman C . Gordon Springle, Vice Chairman Abe Elmore Barbara McKoy Joe Miller strong roots • new growth 050216 HC BOC Page 35 Board Meeting Agenda Item Agenda Item 4 -~ MEETING DATE: May 2, 2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: TriTech -Computer Aided Dispatch Software REQUESTED BY: IT Department (GIS/E-911 Division) REQUEST: The Harnett County IT Department (GISIE-9I I Division) is requesting to use the sole source purchasing option to purchase additional Computer Aided Dispatch Software Licenses from TriTech Software Systems. TriTech provides software maintenance and support to our Computer Aided Dispatch System. We currently have 9 licenses but need I 6 licenses plus 9 dark licenses for the 9 I I Backup Center. Needed are 4 full licenses at a cost of $1 I 4,034.22, 3 data entry/system administration licenses at a cost of $36,070.02 and 9 dark backup center licenses at a cost of $40,540.02. The additional software licenses total cost will be $190,644.26. This cost is a 91 I eligible expense and will be paid out of the Emergency Telephone System Budget (Fund 240) account number 240-5900-420.74-74. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S :\e911 share\BOC\agendaform20 16-0418-TriTech.doc P age I of I 050216 HC BOC Page 36 ))TRIT E C ~ Terms and Condition s Payment terms are as follows 50% of all Software, Services, Support and fixed travel fees are due at time of order -and-50% of all Software, Services, Support and fixed travel fees are due upon installation or completion of services (whichever comes later). Software license Terms: The Software is licensed for use by Client in accordance with the software licensing terms of the System Purchase Agreement currently in effect between TriTech and Client. Acceptance for the Software may be defined in the Statement of Work ('SOW'), if not, the Software licenses shall be deemed accepted on delivery. Acceptance for the TriTech Software licenses included in the Quotation will be governed by the standard terms set forth in TriTech's System Purchase Agreement, which shall supersede any prior System Purchase Agreement. Any changes to scope of testing may result in a price increase for services. The annual Software Support Services for the TriTech Software licens es are provided for a period of twelve- months from the Installation date and shall be governed by the existing Software support Agreement currently in effect between TriTech and Client. Support fees will be prorated at renewal of the existing support term to adjust to the term to be co-terminous with the existing support agreement term. Sales Tax : Any estimated sales and/or use tax has been calculated as of the date of quotation and is provided as a convenience for budgetary purposes . TriTech reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing, at the then current rates . Your organization must provide TriTech with a copy of a current tax exemption certificate issued by your state 's taxing authority for the given jurisdiction, when your order is placed, if you are exempt from sales tax . General Terms: The items in this quotation are based upon meetings and communications with the Client and unless attached to a contract form the entirety of the deliverables from TriTech . The scope of Deliverables for this order will be limited to the Software, Services, and Support and Maintenance that is explicitly listed herein for the listed quantities. This order provides Software licenses as well as required deployment services only for the environments that are explicitly listed herein (Production, Test, Training, Disaster Recovery, etc.). These software licenses do not apply to any other existing environments, or environments that may be implemented in the future. Changes in the scope of certain components of the System may impact the cost and timelines for other areas of the Project. QU0-64575-SQOWWS Paget 050216 HC BOC Page 37 All services will be performed during normal business hours, unless otherwise stated in this quotation for specific service deliverables. Deployment and implementation oflriTech Software and Services are based upon Client's provision and compliance with TriTech's System Planning Document. TriTech reserves the right to adjust this Quotation as a result of changes including but not limited to project scope, deliverables (TriTech Software, or third party software or hardware, including changes in the hardware manufacturer's specifications), services, interface requirements, and Client requested enhancements. Installation Services will be performed based on the quantities that are listed in this quotation, and as listed for each environment. One installation line item does not include installation services in multiple environments . Quotation Issued by: Angie Shepherd Email : angie.shepherd@tritech.com Phone: (910) 602-4064 Send Purchase Orders To : TriTech Software Systems 9477 Waples Street, Suite 100 San Diego, CA 92121 Or Email: sa l esadmin@tritech.com Or Fax : (858) 799-7015 Remit Payments To: TriTech Software Systems PO Box# 203223 Dallas, TX 75320-3223 -· ·-· · · Accepted for Clietlt · ·. · ·· ' '~ ' QU0-64575-5QOWW5 Page! 050216 HC BOC Page 38 By signing below, you are indicating that you are authorized to obligate funds for your organization. To activate your order, check the appropriate box below and, either, (i) attach a copy of this quotation to your purchase order when it is remitted to TriTech, or, (ii) if no additional authorizing paperwork is required for your organization to accept and pay an invoice, sign below and fax this quotation to 1-858-799-7015 or email to salesadmin@tritech.com to indicate your acceptance. 0 Purchase Order required and attached. reference PO# on invoice. 0 No Purchase Order required to invoice. Please check one of the following: O I agree to pay any applicable sales tax. O I am tax exempt. Please contact me if TriTech does not have mv current exempt information on file . Client Agency/Entity Name Client Authorized Representative Title Signature Client Authorized Representative Date QU0-64 575-5QOWW5 ... . . . . . . . . . . I . . . . . . """' ZV# m-.... :'\f r-2J C) .·.·.· .... mz ............. . . ' ...... . THI~ INSTRUMENl 11AS BEEN teREAUDITED IN THE MANNER REQUIRED BY TH LOCAL GOVERNMENT BUD~T _AN Fl Al CONTROL ACT \ COUN r Page f 050216 HC BOC Page 39 1):~" _))TRI~§~~ General & Client Information Agency Name· System Description: Client Contact: Contact Phone: Contact Email: Expi ration Date: Harnett County Communications Center Harnett County Communications -4 Additional CAD Positions 1-EOC-3-Emg Svc Mr. Gary McNeil (910) 893-0102 gmcneill@hamett.org Presented By : Angie Shepherd Bill To; PO Box 1405 Lillington NC USA 27546 Ship To: 305 W Cornelius Harnett Blvd lillington NC USA 27546 Project Products & Services TriTech Software License Fee(s) VisionCAD EPO Interface (Emergency Police Dispatch) VisionCAD GeoRelay Software license VisionCAD Paging Link Software license Tr/Tech Software License Fee(s) Total: TriTech Implementation Service Fee(s) $67,362.92 < ... • "" -I a -t ~ -,., ' "'& ''" -... • • .t!-' • • ' ' 1 •.SAP lmplcmcntalt,<:>n_ Scrvace F~~(~) , . · '.~, ,:~-1. : ~ . ,; ' -4 7i ·. . ,.U n•t ~ra ce , Oty T otal Price ' QU0-64575-5QOWW5 Page 1 of 6 050216 HC BOC Page 40 ))T RI ~f¥S ~ VisionCAO Worksta tion Softwa re License Installation (Remote) $700 .00 S700 .00 TrlTech Implementation Service Fee(s) Total: $700.00 Project Related Fee(s) Project Related Fee(s) Total: $7,798.26 Third Party Products and/or Services Third Party Products and/or Services Total: $20,150.00 Annual Maintenance Fee{s) (Year 1) Product Name GeoComm GeoLynx Desktop Support and Maintenance VislonCAD Connection Manager Software License VisionCAD EFD Interface (Emergency Fire Dispatch) VisionCAD EMD Interface Software License VisionCAD EPD Interface (Emergency Police Dispatch) VisionCAD GeoRelay Software License VisionCAD License (Call Taker, Dispatch , Supervisor) VisionCAD Paging Link Software License VisionCAD Zetron Model 25 Interface VisionMOBILE Law Vehicle Workstation Software License Estimated Sales Tax: (State: at %) QU0-64575-5QOWW5 Ta xable sales: $0.00 Support Level Total Price ; $3 ,203 .20 24x7 $997.92 24 X 7 $997.92 24x7 $975 .24 24 x 7 $997 .92 24x7 $997 .92 24x 7 $6,652.60 24 X 7 $997 .92 24 X 7 $997 .92 24x 7 $1 ,204.28 Annual Mamtenance Fee(s) (Year 1): $15,328.53 Continuous Upgrade Fee(s) (Year 1): ----~~$~2,~6~94~.~5.;-2 Annual Maintenance Fee(s) (Year 1) Total: $18,023.04 Project Total: $114,034.22 Subtotal: $114 ,034 .22 Sales Tax Amount: $0 .00 Page 2 o f6 050216 HC BOC Page 41 ))) TRIT~c;H. . . • • I . . . Quote Total: $114,034.221 QU0-64575-SQOWWS Page 3 of 6 050216 HC BOC Page 42 General & Client Information Agency Name: System Description : Harnett County Communications Center Harnett County Communications • 9 Additional CAD Positions for Emergancy Back Up Center Only 10292015 Client Contact : Mr. Gary McNeil Contact Phone: (910) 893-0102 Contact Email: gmcneill@harnett.org Expiration Date: Presented By: Angie Shepherd ~ PO Box 1405 Lillington NC USA 27546 Ship To: 305 W Cornelius Harnett Blvd liBington NC USA 27546 Project Products & Services . TriTech Software License Fee(s) VisionCAD EPD Interface (Emergency Police Dispatch) VisionCAD license (Call Taker, Dispatch, Supervisor) VisionCAD Paging link Software license VisionCAD 25 interface TriTech Software License Fee(s) Total: $0.00 TriTech Implementation Service Fee(s) Tr/Tech Implementation Service Fee(s) Total: $1,575.00 QU0-97 42-0CYVMO Page 1 of6 050216 HC BOC Page 43 ))TRI,-~CH "'• I • • .. Project Related Fee(s) Project Related Fee(s) Total: $1,216.40 Third Party Products and/or Services Third Party Products and/or Services Total: $3,510.00 Annual Maintenance Fee(s) (Year 1) Product Name Support Level Total Price GeoComm Geolynx Desktop Backup Pos~ion Support and Maintenance $3,603.60 VisionCAD Connection Manager Software License 24x 7 $2,245.32 VislonCAD EFO Interface (Emergency Fire Dispatch) 24x 7 $2,245.32 VisionCAD EMD Interface Software License 24x7 $2,1g4.30 V1sionCAD EPD Interface (Eme rgency Police Dispatch) 24x 7 $2,245.32 VisionCAD GeoRelay Software License 24x 7 $2,245.32 VisionCAD License (Call Taker, Dispatch, Supervisor) 24x 7 $14,968.80 VisionCAD Paging Link Software License 24x 7 $2,245.32 VisionCAD Zetron Model 25 Interface 24x 7 $2,245.32 Annval Maintenance Fee(s) (Year 1): $28,668.61 Continvovs Upgrade Fee(s) (Year 1): ____ ~$~5~,5~7~0"'i.O~O- Annual Maintenance Fee(s) (Year 1) Total: $34,238.62 Estimated Sales Tax: (State: at %1 QU0-97 42-0CYVMO Taxable sales: $0.00 I Project Total: $40,540.021 Subtotal: $40,540.02 Sales Tax Amount: $0.00 Quote Total: $40,540.02 Page 2 of6 050216 HC BOC Page 44 'U::..,\~ £,. ~'l ..J )) TRI-r,§S.~ General & Client Information Agency Name: Harnett County Communications Center §!!!..!2i System Description : HARNETI COUNTY, NC 3 ADD'L CAD FOR GIS DEPT POBox 1405 Lillington NC USA 27546 Client Contact: Mr. Gary McNeil Contact Phone : (910) 893-0102 Contact Ema il : gmcneill@harnett.org Expiration Date : Presented By: Angie Shepherd Ship To: 305 W Cornelius Harnett Blvd Lillington NC USA 27546 , Project Products & Services TriTech Software License Fee(s) VisionCAD Connection Manager Software license $1 ,134.00 3 VisionCAD license (Call Taker, Dispatch . Supervisor) $7,560.00 3 Inform CAD Software License Fee(s) Subtotal: TriTech Software License Fee(s) Total: TriTech Implementation Service Fee(s) TrlTech Implementation Service Fee(s) Total: Project Related Fee(s) Project Related Fee(s) Total: QU0-59073-5PQP05 $3 ,402 .00 $22,680.00 $26,082.00 $26,082.00 $525.00 $3,724 .98 Page 1 of 5 050216 HC BOC Page 45 Annual Maintenance Fee(s) (Year 1) Product Name VisionCAD Connection Manager Software License VisionCAD License (Call Taker, Dispatch, Supervisor} Estimated Sales Tax: (State: at%) QU0-59073-5PQP05 Taxable sales: $0.00 ))TRI~~SH --\, ·I --- Support Level Total Pnce 24x 7 $748.44 24 X 7 $4 ,989.60 Annual Mamtenance Fee(s) (Year 1): $4,694.76 Continuous Upgrade Fee(s) (Year 1): -----=~$0.:1,~04~3~.2~8~ Annual Maintenance Fee(s) {Ye11r 1) Total: $5,738.04 Project Total: $36,070.021 Subtotal: $36,070.02 Sales Tax Amount: $0.00 I Quote Total: $36,070.02 Page 2of5 050216 HC BOC Page 46 Terms and Condttions Payment terms are as follows 100% of total due at time of order. Software License Terms: The Software is licensed for use by Client in accordance with the software licensing terms of the System Purchase Agreement currently in effect between TriTech and Client. Acceptance for the Software may be defined in the Statement of Work ('SOW'}, if not, the Software licenses shall be deemed accepted on delivery. Acceptance for the TriTech Software licenses included in the Quotation will be governed by the standard terms set forth in TriTech 's System Purchase Agreement, which shall supersede any prior System Purchase Agreement . Any changes to scope of testing may result in a price increase for services . The annual Software Support Services for the TriTech Software licenses are provided for a period of twelve- months from the Installation date and shall be governed by the existing Software support Agreement currently in effect between TriTech and Client. Support fees will be prorated at renewal of the existing support term to adjust to the term to be co-terminous with the existing support agreement term. Sales Tax: Any estimated sales and/or use tax has been calculated as of the date of quotation and i s provided as a convenience for budgetary purposes. TriTech reserves the right to adjust and collect sales and/or use tax at the actual date of invo icing , at the then current rates. Your organization must provide TriTech with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction, when your order is placed , if you are exempt from sales tax. General Terms: The items in this quotation are based upon meetings and communications w ith the Cl ient and unless attached to a contract form the entirety of the deliverables from TriTech . The scope of Deliverables for th is order will be limited to the Software, Services, and Support and Maintenance that is explicitly listed herein for the listed quantities. This o r der provides Software licenses as well as required deployment services only for the environments that are explicitly listed herein (Production , Test, Training, Disaster Recovery, etc.). These software licenses do not apply to any other existing environments, or environments that may be implemented in the future. Change s i n the scop e of certain components of the System may impact the cost and t i melines for other areas of the Project. QU0-5907 3·SPQPOS Pa ge: 050216 HC BOC Page 47 All services will be performed during norma l business hours, unless otherwise stated in this quotation for specific service deliverables. Deployment and implementation of TriTech Software and Services are based upon Cl ient's provision and compliance with TriTech's System Planning Document. TriTech reserves the right to adjust this Quotation as a result of changes includi ng but not limited to project scope , deliverables (TriTech Software, or third party software or hardware, i nclud ing changes in the hardwar e manufacturer's specifications), services, i nterface requirements, and Client reques t ed enhancements. Installation Serv i ces will be performed based o n the quantities that are l isted in this quotation, and as listed for each environment. One installation line item does not include installation services in multiple environments. Quotation Issued by: Angie Shepherd Email: angie.shepherd@tritech.com Phone: (910) 602-4064 Q U0-59073-SPQPO S Send Purchase Orders To: TriTech Software Systems 9477 Waples Street, Suite 100 San Diego, CA 92121 Or Email: salesadm i n@trltech .com Or Fax: (858) 799 -7015 Remit Payments To: TriTech Software Systems PO Box # 203223 Dallas, TX 75320-3223 Accepted for Client Paget 050216 HC BOC Page 48 By signing below, you are i ndicating that you are authorized to obligate funds for your organization. To activate your order, check the appropriate box below and, either, (i) attach a copy of this quotation to your purchase order when It is remitted to TriTech, or, (ii) if no additional authorizing paperwork is required for your organization to accept and pay an invoice, sign below and fax this quotation to 1-858-799-7015 or email to salesadmin@tritech.com to indicate your acceptance. 0 Purchase Order required and attached, reference PO# on invoice. 0 No Purchase Order required to invoice . Please check one of the following: O I agree to pay any applicable sales tax. 0 I am tax exempt. Please contact me if TriTech does not have my current exempt information on file. Client Agency/Entity Name Client Authorized Representative Title Signature Client Authorized Representative Date QU0-59073-SPQPOS Page! 050216 HC BOC Page 49 Client Agency/Entity Name Client Authori zed Representative Title Signature Client Authorized Representative Date QU0-9742 -0CYVMO ))TRI~EC~ ... . . . . ~U» m-,C) mz Ttil~ INSTRUMENl HAS BEEN i&REAUDITED IN THE MANNER REQUIRED BY THE LOCAL GOVERNMENT BUD~T .ND S l N ~OLACT Page ( 050216 HC BOC Page 50 Summary Information & Project Notes This quote is based on these licenses being used in a dark back up center that is only activated when the other licenses are down. The majority of the install and configuration will be done by the client so PM fees were reduced. Should there be a change where additional assistance is required, additional charges may apply. Terms and Conditions Payment terms are as follows SO% of all Software, Services, Support and fixed travel fees are due at time of order -and-SO% of all Software, Services, Support, and fixed travel fees are due upon installation or completion of services (whichever comes later). 100% of Third Party amount will be invoiced upon acceptance of this quote and is due within 30 days. Sofiware license Terms: The Software is licensed for use by Client in accordance with the software licensing terms of the System Purchase Agreement currently in effect between TriTech and Client. Acceptance for the Software may be defined in the Statement of Work ('SOW'), if not, the Software licenses shall be deemed accepted on delivery. Acceptance for the Trilech Software licenses included in the Quotation will be governed by the standard terms set forth in TriTech's System Purchase Agreement, which shall supersede any prior System Purchase Agreement. Any changes to scope of testing may result in a price increase for services. The annual Software Support Services for the TriTech Software licenses are provided for a period of twelve- months from the Installation date and shall be governed by the existing Software support Agreement currently in effect between Trilech and Client. Support fees will be prorated at renewal of the existing support term to adjust to the term to be co-terminous with the existing support agreement term. Sales Tax: Any estimated sales and/or use tax has been calculated as of the date of quotation and is provided as a convenience for budgetary purposes . Trilech reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing, at the then current rates. Your organization must provide TriTech with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction, when your order is placed, if you are exempt from sales tax. QU0·9742-0 CYVMO Page:: 050216 HC BOC Page 51 General Terms: The items in this quotation are based upon meetings and communications with the Client and unless attached to a contract form the entirety of the deliverables from TriTech . The scope of Deliverables for this order will be limited to the Software, Services, and Support and Maintenance that is explicitly listed herein for the listed quantities. This order provides Software licenses as well as required deployment services only for the environm·ents that are explicitly listed herein (Production, Test, Training, Disaster Recovery, etc.). These software licenses do not apply to any other existing environments, or environments that may be implemented in the future. Changes in the scope of certain components of the System may impact the cost and timelines for other areas of the Project. All services will be performed during normal business hours, unless otherwise stated in this quotation for specific service deliverables. Deployment and implementation of TriTech Software and Services are based upon Client's provision and compliance with TriTech's System Planning Document. TriTech reserves the right to adjust this Quotation as a result of changes including but not limited to project scope, deliverables (TriTech Software, or third party software or hardware, including changes in the hardware manufacturer's specifications}, services, interface requirements, and Client requested enhancements . Installation Services will be performed based on the quantities that are listed in this quotation, and as listed for each environment. One installation line item does not include installation services in multiple environments. QU0 -9742 -0CYVMO Page~ 050216 HC BOC Page 52 ))TRIT~CH Quotation Issued by: Angie Shepherd Email: angie.shepherd@tritech.com Phone: (910) 602-4064 Send Purchase Orders To: TriTech Software Systems 9477 Waples Street, Suite 100 San Diego, CA 92121 Or Email : salesadmin@tritech .com Or Fax: (858) 799-7015 Remit Payments To : TriTech Software Systems PO Box # 203223 Dallas, TX 75320-3223 Accepted for Client By signing below, you are indicating that you are authorized to obligate funds for your organization. To activate your order, check the appropriate box below and, either, (i) attach a copy of this quotation to your purchase order when it is remitted to TriTech, or, (ii) if no additional authorizing paperwork is required for your organization to accept and pay an invoice, sign below and fax this quotation to 1-858-799-7015 or email to salesadmln@tritech .com to indicate your acceptance. 0 Purchase Order required and attached, reference PO# on invoic e. 0 No Purchase Order required to invoice . Please check one of the following: D I agree to pav any applicable sales tax. 0 1 am tax exempt. Plea se contact me ifTriTech does not have my current e xempt information on file . QU0-9742-0CYVMO Page ! 050216 HC BOC Page 53 Owner Information: Nina Jean Betts 2 18 Smith Prince Road Fuquay-Varina, NC 27526-6139 Value Parcel Building: $34,640.00 Parcel Out Building: $2,400.00 Parce l Land: $18,000.00 Agenda Item 4 ·I( Betts Property 218 Smith Prince Road Buckhorn Township District 4 Property Description: Legal Land Units: I :00 Total Acreage: 0.67 Structure Built: 1959 I Size: I ,092 Sq/Ft Total Assessed Value $55 ,040.00 Tax Status: Current I $526.83 050216 HC BOC Page 54 Property Conditions • Portion of the property is utilized in an agricultural manner. (keeping goats & chickens) • The residential structure has structural damage due to fire and years of neglect. • The structure is unsafe and offers potential health and safety hazards to the general public. • Structure meets the requirements for condemnation . • The property contains a large amount of scrap debris, junk and trash. • Large amounts of debris and waste materials pose an environmental concern to the public. 050216 HC BOC Page 55 050216 HC BOC Page 56 Abatement Measures Corrective Actions Options for Abatement Potential Impacts • The presence of scrap debris, junk and trash classify the property as a junkyard. The property is currently zoned as RA-30 in which a junkyard is prohibited. "lt. 1 L L be c. 1 ~.:. • all l"'latt.r s '1a ·t. 1 t t. 1 < ht. 1 >pert) <:lS J ur ) i • The condition of the structure is uninhabitable. It poses a safety and health threat to the adjoining property owners as well as compromises the general welfare of the community. The condemned structure must be demolished and removed from the propert). Options for Abatement • The presence of the junkyard is a violation of the Unified Development Ordinance. Therefore, staff would have to follow the Enforcement Protocol as referenced in the UDO. This process will most likely result in the County requesting an Injunction or Order of Abatement from the court system. Staff believes that the property owner does not have the ability to perform such actions. When the property owner fails to perform the ordered actions, the County will have to execute the order of abatement. IMPACT: The County will have a lien , in the nature of a mechanic 's and material man 's on the property for the cost of executing the order of abatement. The cost of contracted labor to perform abatement actions are estimated to be very substantial due to the large amount of material. The County will have to carry the cost of abatement until such time that the lien can be collected. • The condition of the structure warrants condemnation. The building in s pector would follow protocol for condemnation of the structure as referenced in the G.S. and issue an Order to the property owner for demolition. Staff is of an opinion that this abatement action is beyond the abilities of the property owner. The County Board of Commissioners would have to adopt an Ordinance directing the code official to have the structure demolished and the lot cleared. IMPACT: The County would contract for the demolition of the structures located on the property. All demolition fees and cost of abatement would be placed in the form of a lien on the property to be collected the same as taxes. If the property owner is unable to satisfy the lien , the property could be foreclosed upon to settle the debt. This method would res ult in the partial collection of the abatement costs and the dis placement ofthe property owner. 050216 HC BOC Page 57 Community Assistance Abatement Option In order to reduce the amount of expenditures that the County would have to allocate to this Problem Property, a coordinated community participation and assistance plan could be utilized. This type of abatement plan would involve the cooperation of the property owner and contributed services to including volunteer labor, equipment, etc .... The current situation located on the property located at 218 Smith Prince Road is unique due to multiple factors. The condemned structure is a result of an accidental fire and the lack of repair. The lack of repair may possibly be related to the inability and financial restrictions of the property owner. The large amount of accumulated debris and scrap materials could be linked to a hoarding disorder. It creates multiple violations involving several County Departments. Presently an individual has offered his services to assist the property owner in correcting these numerous violations. Due to the overwhelming nature of the violations, this person is soliciting the assistance from other individuals and non-profit groups. The actions taken on behalf of these volunteers would be calculated at a tremendous monetary value if they were performed by a professional contractor under the direction of the County. If the County is required to intervene without the assistance of volunteers, it will assume a considerable financial expense to have this property abated. The property owner will most likely be required to relinquish ownership rights for failure to reimburse the County for abatement costs . Based on the current tax value of the property, public sale would not generate the funding necessary to satisfy the abatement costs. County assistance through a waiver of tipping fees and the donation of labor through community a ssi stance would convert the property to a condition which would be desirable for development. The abatement of the present conditions would assist in the general welfare of the community as well as protect the neighborhood property values. This type of assistance through community enhancement will present opportunities for additional development which could lead to an increased in the County's ad-valorem tax base. 050216 HC BOC Page 58 Board Meeting Agenda Item Agenda Item 4-L MEETING DATE: May 2, 2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Parks and Recreation Trust Fund Application Submittal REQUESTED BY: Carl Davis, Parks and Recreation Director REQUEST: Parks and Recreation requests authorization for the submission of a Parks and Recreation Trust Fund (PARTF) grant application for the phase 1 construction of the Government Complex Park. The phase 1 construction will include the following amenities: walkjng trails, wildlife observation area at the river, canoe/kayak access, sports fields and other infrastruction. Parks and Recreation is requesting to apply for $400,000 in grant funds that requires matching county funds. Additional costs, including the matchlng funds, are $831 ,3 16 . Matching funds are estimated as if a contractor was used for the entire project. In-house labor will be used when possible to reduce the matchlng funds and overall project costs. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\U se rs\gwheeler\AppData\Loca 1\M icrosoft\ Windows\ Temporary I ntemet Fi les\Content.Outlook\98RKKOE5\agendaform20 16-PARTF app lication.doc I of I Page 050216 HC BOC Page 59 N.C. Parks and Recreation Trust Fund (PARTF) 2015-16 Basic Facts and Assurances Local Government Name: County of Harnett County: Harnett Federal Employer 1.0. Number: 56-60000306 Local Government's Contact Person for the Grant: Local Government Manager: Name : Mr . Carl Davis Name : M r .Jo~eph .leffrie ~ Title: Parb and Rec r ea tion Dm:cwr Title : County Manager Organization: Coull!) or ll anH:ll Address: PO Bo.\ 759. I 02 E. front Stn:ct Address: PO Box X 16.1<0 I S 151 ~trcct City/State/Zip: I ill ington. NC 275 4n City/State/Zip: I tllington. NC 275 46 Telephone: (910) R93-7555 Telephone : (91Q)g9 J 7 ~1R E-mai l: j _1 e!Trics(u hame l! .o rg E-mail: cdm i~([t hamel! .org Chief Elected Official : Type of project: Name : Mr..lim Burgin 0 Acquisition Title : Chai nnan. Board of Co rnmi s.;io ners [8J Development Address: PO Box 759 . 10 2 E. I ro nt Street 0 Acquisition and Development City/State/Zip : lillington. NC 275 -16 Site Control: Costs rounded to nearest dollar: [8J Owned by local government PARTF funds requested : $ 400,000 .00 0 Owned by school board Local government's 0 Leased by applicant for 25 years or more matching funds : $ -831,316 .00 0 Easement Total cost of project $ 1,231,316 .00 Recreation Resources Service (RRS) regional consultant: Jenn Beedle Title of project: Government Complex Park, Phase 1 Approval by local governing board: {The local governing board must approve this certification .) I hereby certify the information contained in the attached application is true and correct and the required dollar-for-dollar matching funds will be available during the project period . Date Adopted : Ch ief Elected Official : (Signature) (Print or Type Name and Title) For joint applications. this form must be completed and signed by each local government. One applicant r tHA!~M~~ identified by adding "primary sponsor" in the "Local Government Name" section. Land Water Conservation Funds (LWCF) ---If our local government's application is not selected to receive a PARTF grant, please consider it for funding as an LWCF grant. (Please see page 8 for details .} [gJ Yes 0 No 050216 HC BOC Page 60 DESCRIPTION AND J USTIFICA TION FOR THE GOVERNMENT COMPLEX PARK , PHAS E 1 CO UNTY O F HAR NETI, NC Dncn p111111 The Government Complex Park s1te in tegrates trails , canoe portage , preservation areas . observation deck I fish 1ng p1er and nature education with more traditional munic1pa l rec reat1on elements such as ball f1elds . playgrounds , and sports courts Other final park amenities include a 30 ,000sqft multi-use building , farmers market . amphitheater, splash pad , and fitn ess areas Phase one development 1s p ro p osed to cons ist of a paved walking trails, a canoe portage area , an observation deck/fishi ng p1er , wildlife observation area , soccer f1eld , multi-purpose filed , ballfield, s1gnage , en trance road , parking lot , and site furn1sh mgs . T he park site is 195 acres of open spa ce and wetlands surrounded by businesses and homes Wal king tr ail s and park design will enable patrons to exercise and be educated on natu re a t the same time . All features of the site are to be un1versal ac cessible and in compl iance with ADA requirements . The entrance roa d will be a located on an existing driveway to reduce costs and environmental impact. The site is to be developed wi t h green bu ilding techniques and low impact development as muc h as possible . .lu\li{intlion Harnett County provides recreation facilities. p rograms and services to the public outs1de the limits of incorporated municipalities US census data indicates Harnett County as one of the fastest growing areas in the State I n 2010,t heCou nty popula t ion in c reased to 114,678. An increase of 10 %f or2000 a n d a 41 %in c rease sm ce 1990 I n 2012 . the ce nsus bureau repo rted t he Dunn m icro area , whi ch c onsists wholly of Harnett County, gamed more residents in the f1fteen mont hs ending last July 1 , 201 1 than any other m1cro area i n the nation . The prop ose d elements were developed ba sed on the result s of a detailed s1te an aly si s citizen surveys, citizen meetings. and various other citizen comments An overwhelming amount of citrzens ha s sa1d the walk1ng tra1ls and hiking are the number one want/need 1n Harnett Co u nty . Also h igh on the lists of wan ts and needs is water recreation . sports f1e lds , and fishing areas A park of th1 s nature is m e nt ioned in the C o mpre hensive Parks and Recreation Master Plan , referring directly to a sports complex The deve lo pment of the Government Comple x Park addresses many of the goal s esta blis hed 1n th e adopted Co mprehensi ve Master Plan inc ludmg th e fo ll ow1n g En courage Publ!c!Pnvate Partnersh1p s-Sh ared use of t he walk1ng t ra il to sponsor a hea lthy a c t 1vit1es init iative w1th the Health Department, as w ell as . program partnersh ip w 1th Animal Se rv1ces at the dog p ark to promote an1ma l ado pt 1o n and a spay and neuter pro gra m S ha re d use of the fa ci lity with the Sandhill s Fa rm Clu b wi ll allow th e 1r program to grow and grant them m o re s pac e a vailable for exh1 blts lnve s t1gate i n-ho u s e Recrealton Programming-Nature and healthy programmmg opt1o ns w ill be 1nc reased w 1th the o pportunities this park allows Ha v1ng the Cape Fear R1ver ad Ja ce nt to t h e park 1nc reases the w ater re c reallon optio ns in the County that a re wanted by Citizens lnve ~tig a t e Jomt Eco n o m ic S t ra t egies, Taw na m ent s and Festiva ls Th is site will h ave a l l o f t hese economic 1m pact s once 1t has b een built t o c ompl e tio n, but p h a~e one of the park will prov1 d e econom1c impactthl o ug h VIS itors com1ng t o use t h e d og park a n d t rails. The l arge open sp ace o f t he pa rk a lso all ows the cou nty to h a ve special even t programm in g and sm all f estivals. Summary To meet the goa ls of the Co m pre henstve Pa1ks and Recre ation Ma s ter Pla n Phase 1 o f the Government Complex Park wrll provid e Harnett Count y Ci ti zens a tradrtional recreational park that mcludes sport 1ng events and p l ay amen1 t 1es w1th pass1ve recrea t 1on elements throughout the park Pha5e 1 o f th1s park is the k1cko ff to a 195 acre p ark that would be t he second largest non Sta t e park i n Harnet t County The park will protect the natural I lor a and fauna and add to the quali ty of life for not only Harnett County Citizen~ but of t h ose m the sun ound ng count1es as well 050216 HC BOC Page 61 OPINION OF PROBABLE COST (CONTRACTOR'S WORK ITEMS) Harnett County Government Complex Park Improvements -Phase 1 Harnett County, NC PREPARED BY McGILL ASSOCIATES, P.A. NO. J DESCRIPTION J QTY. UNITSl UNIT COST Phase1 1 Mobilization 1 LS $29,636 2 Allowance for Bad So ils 1 AL $20,000 3 Entrance Road Stone 5 ,260 sy 1,815 TON $35 4 Parking Area Stone 1,314 sy 453 TON $35 5 Multipurpose/Soccer Fields 2 EA $75,000 6 Baseball Fields 2 EA $75,000 6 Park Signage 1 LS $10,000 7 Erosion Control 1 LS $30 ,000 8 Site Grading 1 LS $80 ,000 9 Stormwater and Drainage 1 LS $40,000 10 Landscape & Seeding 1 LS $6,500 11 Clear and Grubbing 2 AC $5.000 12 Misc. (Benches, Trash Receptacles, Fountains ) 1 LS $8,000 13 8' Wide Asphalt Trail 3.730 LF $50 14 Pedestrian Protection at Tressel 1 AL $50,000 15 Elevated Boardwalk -550 LF 550 LF $250 16 Observation Deck 1 LS $25,000 17 !Canoe Portage 1 LS $25,000 1 U I AL \,Vrt.:> I KU\; I tUN \;U~ I I Contingency (10%) Surveying , Engineering & Permitting TOTAL PROJECT COST TOTAL $29,636 $20,000 $63,525 $15,855 $150,000 $150,000 $10,000 $30,000 $80,000 $40,000 $6,500 $10,000 $8,000 $186,500 $50 .000 $137 ,500 $25,000 $25,000 $1,037,516 $103,800 $90,000 $1,231,316 050216 HC BOC Page 62 Sources of the Applicant's Matching Funds Use the format below to show the sources of your matching funds . Please indicate if these funds are currently available or are the funds yet to be approved . If funds are yet to be approved , list the date for approval. Applicant: County of Harnett Project's Title : Government Comp lex Park . Phase 1 s t th A r t M t h · F d ources o e ~pp11can s a c mg un s Type of Matching Funds Amount of Funding Source Availability Funds Cash County's $ 831,316.00 County's Budget Approved ClP Fee Simple Land $0 Donation Federal Grant* $0 State Grant* $0 Total Matching Funds $ 831,316 .00 *PARTF allows other state and federal funding to be used as local match . 050216 HC BOC Page 63 PARTF Scoring System for Grants PARTF Scoring System for Grants Applicant: County of Harnett Project: Government Complex Park, Phase 1 A. Planning: (20 possible points) 1. Site Specific Master Plan for the park and/or greenway system Master Plan(1 0 points} o This item does not apply for applications proposing only land acquisi tion o Please refer to pages 29-30 for the required components of the plan a . ~ The applicant has a master plan created or revised within the past five years for the project site and the project conforms to the plan . Date the plan was produced : Aug 2014 (9 points) or b. 0 The applicant has a master plan created or revised within the past six years to ten years for the project site and the project conforms to the plan . Date the plan was produced : __ _ (4 points) c. ~ The local governing board has adopted the master plan. Date the plan was adopted/accepted : 1-20-2015 (1 point) Documentation Required : 1. Three copies of the park master plan or greenway system p lan. 2. Three copies of the local governing board's meeting minutes or resolut ion as documentation of the adoption or acceptance . 3 . List the page number(s) and tab or highlight where the project is referenced in the plan. Section 5, Pages: 2 & 7 SEE ATTACHMENT A :GOVERNMENT COMPLEX PARK MASTER PLAN SEE ATTACHMENT D: SURVEY OF RECREATIONAL NEEDS (for hard copies of all surveys) 2. Comprehensive systemwide parks and recreation plan for the local government's jurisdiction (7 points) o Please refer to page 30 for the required components of the plan a . ~ The applicant has a Comprehensive Systemwide Parks and Recreation Plan and the project conforms to the plan . Dale the plan was produced : 1-31-2007 (6 points) b . ~ The local governing board has adopted the systemwide plan. Date the plan was adopted/accepted : 11-19-2007 (1 point) Documentation Required: 1 . Three copies of the comprehensive systemwide parks and recreation plan produced or revised in the past 1 0 years. 2 . Three copies of the local governing board's meeting minutes or resolution as documentation of the official adoption or acceptance. 3 . List the page number(s) and tab or highlight where the project is referenced in the plan . Section 8, Page 7; Section 10, Pages 5-6 SEE ATTACHMENT 8: COMPREHENSIVE SYSTEMWIDE PARKS AND RECREATION PLAN 050216 HC BOC Page 64 3. 3·5 year capital improvement plan for parks and recreation (3 points) o Please refer to page 30 for the required components of the plan [gl The applicant has a 3-5 year parks and recreation plan or a capita l improvements plan for parks and recreation and the project is identified 1n the plan . Date the plan was adopted/accepted : 1-20-2015 (3 points) Documentation Required : 1 . Three copi es of the capital improvement plan . 2. Three copies of the local governing board 's meeting minutes or resolution as documentation of their adoption or acceptance as a part of the local government's budget process . 3. List the page number(s) and tab or highlight where the project is referenced in the plan. SEE ATTACHMENT C: CAPITAL IMPROVEMENT PLAN B. Level of public involvement In developing and supporting the project: (15 possible points) 1. Public meetings (5 points): [gl The applicant conducted a public meeting(s) exclusively for discu ssing the project and obtaining comments . The public supported the proj ect. Date of the meeting(s): 4-28-2016 Documentation Required: 1. Provide a title page that gives the name of applicant, the name of the project and identifies the document as "Public Meetings." included 2 . Three copies of the newspaper advertisement or a document describing the other means used to widely advertise the meeting . 3 . Three copies of the minutes, including the discussion of the project, who was present and public comments. SEE ATTACHMENT C: PUBLIC MEETINGS SEE ATTACHMENT 0: SURVEY OF RECREATIONAL NEEDS (for hard copies of all surveys) 2 . Recreational needs survey (5 points): o Please refer to page 31 for the requ~red components of the survey [gl The results of a survey to determine the recreational needs in the applicant's jurisdiction show that the citizens support the project. The survey was conducted during the past ten years . Documentation Required : 1. Three (3) copies of the following information about the survey • Questionnaire • Results of the survey • Describe how the survey was d istributed . G 1ve the date(s) of distribution and the number of surveys d istributed . Include a description of the respondents to insure that there are enough a nd that they are representative of the population in the local government's jurisdiction • Describe how the results of the survey sh ow that the citizens support the project. 2. Include a title page th at g ives the name of applicant, the name of the project and ide n tifi es the docum ent as 'Su rv ey of Recreational Needs •• 050216 HC BOC Page 65 3. Support from civic (non-governmental) groups (3 points): [8J The applicant presented the project to two or more local groups (Ex : civic groups , neighborhood associations, youth organ izations, advisory boards -excludes recreation , etc.) and received support for the project. Documentation Required : 1. Include a title page that g ives the applicant's name, the project's name and identifies the document as "Presentations to Local Groups." 2. Three (3) copies of the agenda , minutes or other documentation from the groups that confirm the dates of the meetings and the presentations given by the applicant. Note : support letters do not count as presentations. Name of the Organization Anderson Creek Senior Center Coats Senior Center Date of the Presentation 4-27-2016 4-28-2016 4. Support from a parks and recreation board (2 points): Meeting agenda or letter from the organization included in the application? YES YES [8J The applicant presented the project to the parks and recreat ion advisory board or a similarly appointed, non elected group, and rece1ved a motion of support for the project. Date of the meeting(s): _4-...:...::2..=.3-=-2:..!:0:...:.1..=.6 _______ _ Documentation Required: 1 . Include a title page that gives the name of the applicant. the project and identifies th e document as "Presentation to Advisory Board " included 2. Three copies of the minutes from the meeting that include support for the project. 050216 HC BOC Page 66 C. Public recreational facilities provided by the project: (45 possible points) (Does not apply for applications proposing land acquisition only.) o Please refer to page 28 for examples of recreational facilities 1 . The local government will be building its first public park on property that it owns. (20 points) 0 Yes ~ No Explain 2 . New, like or renovated facilities to be provided: (Maximum 30 points) A maximum of 30 total points will be awarded for the sum of 2a, 2b and 2c. a . The project will provide (check one): ~ 3 or more types of new recreational facilit ies (20 points) 0 2 types of new recreational facilities (15 points) 0 1 type of new recreational facility (10 points) List the new types of recreational facilities: walking trails, nature observation deck & fishing pier, soccer field , ballfield b. The project will add recreational facilities at the park that are like the facilities that exist at the park . The project will add (check one): 0 3 or more types of recreationa l facilities ( 12 points) 0 2 types of recreational facilities (8 points ) 0 1 type of recreat ion al facility (4 poin ts) List the types of recreational facilities: c . The project will provide major renovation of {ch eck one): 0 3 or more ty pes of recreational facil iti es (8 poi nts} 0 2 types of recreational facilities (6 points) 0 1 type of recreat ional facil ity (4 points) List the recreational facilities to be renovated and why each renovation is needed: 3. The project will provide a trail or greenway (1/4 mile or longer/must be accessible) that links to existing recreation area(s), school(s), downtown businesses, and/or communities located outsi de of the park. (5 points) ~Yes 0 No Site plan must show trail link age (see Page 14 ). Also . please id entify by name and location the existing trail and areas to be linked by the proposed trail : The paved walkway ties in to existing sidewalk that leads to downtown Lilli ngton . Downtown Lillington is home to government buildings, restaurants, the community center, retail shops and commercial businesses. 050216 HC BOC Page 67 D. The Suitability of the Site for the Proposed Project. (5 possible points) 1. rgj The site is suited for the proposed development with minimal adverse impact to the environment. ( 1 point) One of the primary purposes of the site is to preserve the natural elements of the site and educate the public on the importance of nature. 2. [8J The location of the site enhances the park and the public 's access to the park. Describe how the location of the site will enhance the park and the public 's access to the park . ( 1 point) The site is located centrally in Harnett County and adjacent to the Harnett County Government Complex and Hospital that employs over 1,000 people. 3. [8J The site is enhanced by the adjacent property uses . Describe the uses of the adjacent property and how they will enhance the park. ( 1 point) The park is adjacent to many businesses and government agencies, allow use for by those groups for leisure and exercise during their work hour. 4. [8J The proposed site is large enough to adequately accommodate the proposed development. The proposed project will require minimal site preparation considering the geographic region where it is located. (1 point) The site will use low impact development practices and use the wetlands as natural education. 5. [8J The site is free of restrictive easements , overhead power lines , or other intrusions that would limit the proposed development or cause a safety hazard for users. (1 point) There is a sewer easement through the park but it does not affect the land use plan for the site. The applicant must adequately address each of the five criteria: E. The applicant's commitment to operating and maintaining the project. (15 possible points) 1. [8J The applicant has a full -time parks and recreation department that will manage the project site to provide programming and to ensure adequate operation and maintenance . ( 15 points) 2. 0 The applicant has a full -time staff, such a s a public works , who will manage the project site to ensure adequate operation and maintenance . (8 points) 3. 0 The applicant will manage the project site with part -time staff or by contractual agreement to ensure adequate operat ion and maintenance . (4 points) 4 . 0 An organi zed volunteer group , such as a civi c group or youth sports asso c iation , will operate and maintain the site . (2 po ints) Provide the name of the organization that will operate and maint ain the site: Harnett County Parks and Recreation 050216 HC BOC Page 68 F. Land Acquisition (if applicable) (15 possible points) 1 . 0 If not purchased at this time, a significant natural, cultural , recreational , scenic or highly-threatened resource will be used for other purposes. (15 points) 2 . D The site is an excellent natural and/or recreational resource . (10 points) 3. 0 The site is an average natural and/or recreational resource . (5 points) Describe in detail why the site's resources should receive 5, 10, or 15 points : 050216 HC BOC Page 69 Attorney's Certification of Site Control (For Development Projects Only) Applicant: __ C=o=u::...:.nt=...v.....::o::;..:.f....:.H~a=r-'-'n=e=tt __ _ Project's Title: Government Complex Park. Phase 1 An applicant must demonstrate adequate contr ol of the site to be developed in order for the application to be eligible for PARTF assistance. 1 . TYPE OF SITE CONTROL: Indicate the type of control the applicant has for the project site. Please provide a separate form for each deed , lease , or easement within the project site . Include a copy of each deed, lease or easement for each parcel included in the project site . Also provide one map that shows the park boundary and identifies the location of all parcels , leases or easements within the project site . Please label all documents. TY.PE OF CONTR~QL . . PORTION OF SITE DOCUMENTATION ATTACHED 0 Entire Site . l2?l For that portion labeled on the site map: l2?l Fee Simple Title Parcel Identification _,_P=ar:...::c::.:::e"-1 A:....:.... __ _ (example: Parcel A. Parcel B, etc.) 0 Lease D Entire Site 0 For that portion labeled on the site map: Parcel Identification _____ _ (example : Lease A , Lease 8 , etc .) D Entire Site D Easement 0 For that portion labe led on the site map : Parcel Identification _____ _ (example: Easement A, Easement B. etc .) 2. LIMITATIONS, CONDITIONS OR ENCUMBRANCES: l2?l Copy of deed 0 Signed copy of the current lease with a written description of the applicant's authority to provide public recreat ion for at least 25 years. 0 Signed copy of the current easement with a written description of t he appl icant's authority to prov ide public recreation for at least 25 years . a) For property owned or to be owned by the applicant, describe all easemen ts or encumbrances . b) Describe any conditions or limitations in current or proposed leas es , easements or use agreements . Include restrictions on the applicant's use of the site or the rights to be reserved by the landowner that may in any way impact the applicant's ab ility to complete the project in a timely manner and/ or provide for public recreational use for at least 25 years. 0 No limitations, conditions or encumbrances 3. CERTIFICATION: (This form must be signed by the applicant's attorney or chief administrative officer capable of certifying that the information provided is accurate). I hereby certify that the information provided above and attached is accurate to the best of my knowledge. I understand that the site control is an application eligibility requirement. NAME (Printedffyped) __ Joseph Jeffries __________ _ TITLE _____ County Manager ___________ _ SIGNATURE Date 10 050216 HC BOC Page 70 A hrtloa or PuceJID No. II~ 4d }O I!~EO eooc_!ffPAGE 3f3Q · 3g 3 '95 APR 25 M 9 15 C.4YlE ?. ;i::.:,~~ kEGISii:ll CF ~~~OS t .:~:~:;r co c ::;~·. ::c GRAHI'II'E COUNTY OF IIARNE1T CRAN"'Ia 'l'BJSDmUP ft1llNlnJRE COMPANY I Plor6 CaroUDa C«pondoa P.O ... JOU3 ...,,N.C.27W • body JIOiitlc .....,., CIDUWIW. .. • . 102 Frtlal 1&. • -... ,.g ~ ""' '*7· 't hp "' P.O. 8a 7.59 ... .J.!__ fW \\0, \'\) rn...., N.C. 27~ ':':. :::::' Tbe ....,..Mioa Gruror IDd Graalee 11 .-411aerda tballladude aiel putils, tlldr Jadls, IUCCfl 1ft, 1114 uslpt, udJbaD IDdDcle tlqular, plurai,III&ICIIIble or femloloe u NIQ8Ired .,, CCIDiat . W IT NESS E T 8 : 1bat tM Grulor, for I 9alaallle ~ paJd 111 the Gtufee, lhe ncefpt ef wbldl .. llfftbi ~~. bu pd 117 tbelt ~ dots paaa. blrpla, Jell ud CODft1 uato t.lae Gtutee ID fee lbaple, llllllat ctlta1D lot or pucd .r lucl dtuate4 Ill the IJIIlQctOD ToWDShlp,llanldt CGuDt7, Nord! Carolina uciiDOft Plrtk:ularlt described u fellows: SEE ElliiBJT •A • TO BA VE AND to BOW t.lae atoraald lot or parcel or laud aad aD Jll'hlleles a ad ~ O.ento ~to abe Grutee Ill,_ dalple. .bel abe Grutor coft.QaiiU wti the Gnatet. CU. Graul« ._ ._ •oOWta to bJ!alr a~dl tide 11 Grutor reeelftd, •ad Graotor wfll wamnd ud delead the title ap1a1t 1 n · . -~·-:-, ~.-~'TI ,. '"'4'1 (1:. . : -:Y 850 _) J \ J 050216 HC BOC Page 71 ( ( ( U. iawful dalml of all penoa~ c1aJm1u1 b7, u.ackr or duvup Grutw, except lor lbt naptl-.......,... ...... Title to 1M propertylleftJAabon ct.nbed II 11111Ject IO die followllll ft~ •· ee.n.t atlllty ........... fer )llloet ad power pu.,_.. b. Jloed..,. ud rfalltHI'·..,. of record aod Ul• tklblt by Wpedlo.a of lbt .......-. c. &ucla lads u u eaYirooaleataJ 1tud7 o.a tbe IUbjoct prwpeltf b7 u ••b..-····· ..,s.u weulcl tniSl. d. Sudl facts as a aaneJ oa tH IUbjed propert)' b7 a repteftd laDCI IUrftyor would mad. IN WJ1NQS WHEREOF, Ole Gr .. tor Jw llawarto • ILls lwld aod IMI. er If 1 eorpondoD, Ius a.-d tJd1 lalt-.t to be llptd 18 Ill MIUt bJ Itt tlall UC!Iariled .rncm. ud Ill _. to be ·-· affbed by .alltboriiJ of Its Board ., Dlredon, tiN day ud par first aboft wrlltft, TBlS Dm UP Ft1RNli1JRE COMPANY ... ~ A .u).J..L _.. 2 891 050216 HC BOC Page 72 NOR111 CAROLINA IIAitNETf COUNTY I, o NIW:J ~~.~ die Cc1uJ1t1 aacl State al.....sd, catlr7 tbt .:r.,""~ A. t\/~: ll~' ~·~~-wore me t111s .. , uc1 Mbe..w,.d IIW ili_ 1s the 5emtarJ of"'HIS END tiP FUJtNITt1R£ COMPANY • Nordl C8roiDa COI'pOii ..... , uct tbat b7HtlariJ duiJ ,t•ea ud u lhe let ettlle COlpOntlaD, the,...,.....,._. wu lfpediD Illume b7 b Preddeal, ..W willa Ill_,.,...,_, ... ......., b7ilar ..... Sec:na.r7· Wltaell ., bud aDd .mdll .., ., Mal, w....31_ ..,. of Mardi, My ComallslioD nplnl: 5 ·· Zt.-'Jf,- 892 _) _) 050216 HC BOC Page 73 ElliiBJT • A • IEGINNING at die IOIIdlwalcnlllllllt corwr oldlat ll.Im Ml'l b'ld eeete)'ed ,,_ 1M Coual1 fllBanletl to 'nail Eat Vp Furdure c-,.., Ia dad .... ciiWlUUI')'ll, lfN wblda 1111 1'1tA11'1W fa BoclliW, J1Wat uo 11arDea c.utt ~ wtddl..W ............ poiDt 1111 111 lht ta~ttn r11bt et Wll1 1DUJ1a ollbe 100 root wldl ..ur.c1 ~ o1 wa1; a..et rna aiel .... nntq poJat at u aildq 1roa pfpe NOitll • ...,_ 12 ..mute !5 __.West 111M tea MW ... Jll≤ ...._.Worth h.,.... C7 ........ J4--* 1W} ••• , .. ,.. ... .,..._ptpeJa.ees....•.,_u......_ss-..Eatu 1M fO aa Cldilda,,._ pipet daelloe South IJ ..,._, ~ al.outelllf __. ., .. ,aso IM "11co1J to lilt POINT OF BEGINNING ,..,•h'"' 1.!6 acres IDOI"t era. • ·-.. IUt .mq 4IUd FebniUJ U, IJJJ b7.._.. s.ne,s, lllc. of UJlia.ltoa, N.C. ~ill narded Ill Plat cu~aet r. SUcte ~ ~~an..a c.atJ aepu,.. '111e aboft cletcribed tl'ld .. a poi1Jaa of that real pi"'OIatJ eGG"1fld to 11ds Elld Up Faualtuft c-..., 111 Book 1035, paae 240 11araett CGUaty ~tePCrJ . • 893 050216 HC BOC Page 74 Attorney's Certification of Site Control (For Development Projects Only) Applicant: __ C=-o=u=n"""t.._y-=o"-f ..:....H=a:.:...;rnc.;.;e=t..:....t __ _ Project's Title: Government Complex Park, Phase 1 An applicant must demonstrate adequate control of the site to be developed in order for the application to be eligible for PARTF assistance. 1. TYPE OF SITE CONTROL: Indicate the type of control the applicant has for the project site . Please provide a separate form for each deed, lease, or easement within the project site. Include a copy of each deed, lease or easement for each parcel included in the project site . Also provide one map that shows the park boundary and identifies the location of all parcels, leases or easements within the project site. Please label all documents. TYPE OF CONTROL PORTION OF SITE DOCUMENTATION ATTACHED ~ [8J Fee Simple Title 0 Entire Site. [8J For that portion labeled on the site map : Parcel Identification -'-P.::.a:...::rc'-=e"-1 ""B ___ _ (example: Parcel A. Parcel B, etc.) 0 lease 0 Ent ire Site . 0 For that portion labeled on the site map: Parcel Identification _____ _ (example: Lease A , Lease B. etc .) 0 Entire Site 0 Easement 0 For that portion labeled on the site map : Parcel Identification _____ _ (example: Easement A , Easement B. etc.) 2. LIMITATIONS, CONDITIONS OR ENCUMBRANCES: [8J Copy of deed D Signed copy of the current lease with a written description of the applicant's authority to provide public rec reat ion for at least 25 years . 0 Signed copy of the current easement with a written description of the app licant's authority to provide public recreation for at least 25 years. a) For property owned or to be owned by the applicant, describe all easements or encumbrances . b) Describe any conditions or limitations in current or pr oposed leases, easements or use agreements. In clude restrictions on the applic ant's use of the site or the rights to be reserved by the landowner that may in any way impact the applicant's ability to complete the project in a timely manner and/ or provide for public recreational use for at least 25 years. D No limitations, conditions or encumbrances 3. CERTIFICATION: (This form must be signed by the applicant's attorney or chief administrative officer capable of certifying that the information provided is accurate). I hereby certify that the information provided above and attached is accura te to the best of my knowledge. I understand that the site control is an application eligibility requirement. NAME (Printedffyped) __ Joseph Jeffries ___________ _ TITLE _____ County Manager ___________ _ SIGNATURE Date 10 I 050216 HC BOC Page 75 Etizabcth T. Dnb., tvidow Po1t Oftlee Boxl49 LWm,ton, NC 27546 &.lellllllpPtOI'riale block for udl patty oamt,lldd:u$, pirtnelnhip The dcsip.ation Gna!or IUid GIWIIce u UKd ~iD ahall include iiid sinJUIIr, pion!, mucul~. feminine or oewr u required by contexl 111,1111111 r of cntily, c ·&~ corporation or WTfNl!SSE'TH. lbal ltte Granlor, for • valllablc considmd:loo paid ~~~c...,...._.,_ receipt of wllidl ;, bmby acla!owlcdpd. lw and by Ibex JftSCIII.I doel pn1, t.rp.in. aeU and c:oovq lllllo 1bc , lila! c:atain Jot « pii'CC I of luld 1illlaled in !he City of , Ndll'o Creek TO\mJbjp, Harsett Ccuoty, N IDCIUI panic;ulll'ly desaibed as folloWI : 050216 HC BOC Page 76 • Hantett eo .. cy ~- T HOLD tbe aforeaid lot or Jlll'"l of laod and all privileJes and ~-lllr:rdo ~ lo the ~ wilb the ar.atee, lbll Grutor is tei.red of !he premiMe 1D fee timple, bu the riaN 10 coowy 1K ume in le t:=:~~~~~~~frec:: llld dw of 1111 mc:11111brMccs, mel 1lud Gnultor will ~ lllld debe! lbc title apin1t lbe ~ '""~'~ lbr lbc ~loaJ hereinafter st.led 'koll*!l~r:Ptit-abo),.,..O~ibed b 111bjee110 the followin& cxccplioos: NORTH CAROLINA, HARNETT COUNTY. My Commiuion l:q~ire.: t5-af.,,a~ bU~ lD aad for tbe aforesaid Stau ud fact for Elizabetil T. Davia, penonally tbt be esecated die loncolDJ ud Chat Ill• autlloricy to eseeate aad ec•ted, aelmowled&ed, aDd recorded M'ltMIIIIL HanltCt Couey, Nordl Car.llu, OD ud by vtrtae of tbe aatbortty oUttt G. Davis aekoowledpd therd.a npra1ed for ud lD 050216 HC BOC Page 77 -::~~~wr.!..I...A-:-'w#-.:;:_.,a--.....,...-::-.,---J a Notary Publk iD aad for die aforaatd SCaU ud eertify that ,.mer D. Joll.uoa, co-atcoraey Ia fact for Elb:abeA T. O.via, penoaally \Pt~l"ttll''btlt6re me thil day, aad bdlaa by mt dilly nr•na. 18)' dtat ebe esenrted Cite forelotDa aad i,.t~~t for aod bl bebalt of EIJubeth T. Davia, ud that law authority fQ necuk ••d tnamaat is coalaiaed ill ullutruant daly aeeut.d, ackDowledpd. aad reec~rded 76-177, bl die oftlce of Cite Rqbter of Deecb, HatMtt Couty, Nord! Carolliaa, oa a ad that tfdl imtramaat wu neeated ucler aad by virtue or die aadterity be Iter power or •tt•raey; that dte uid CraDler D. JolaDIOD II of dte forep1D1 alld auned iDJtnamaat for dte pupout .. erela eald Elizabetb T. Davis. heal thil l9-M.or October, lto5. 050216 HC BOC Page 78 _p~~3iWJc: BEGINNING at Mn. M. L Sa&mea '• col"'ltr Ia the be: of tbe Greeac: lud oa t!lc: or the Cape Ftar River ud niDI ae~~u Nortll 42 depea Eut 46.70 dtalm to a ~~take hi f Lo1117 beiDa coneyed to Mollrot Bullock; thn~ Soatll 43-112 clecJ'ece Eaet 13 ebalu to a p road; tbeoee 'tridl die: publk I"'8d, South 47 dqrea Wac 10.25 daaiDI te a atake; West 14.50 eh1bu to a •take; tlleac:e Seutll41-Jil clqreet Wwt 17.50 daai.DJ to a ~tr}la~~" ap tbt river to the bcpui!Da. CdtaiDtq 66 anes, more or ._., &Dd e J . L Roberta property, a ••P ofwllllch II reconled ID tile Jlanlen C01111fy Pap 30, .. riDzaad ncepdq from dab clc:ltriptia.a a lot JOO 11 ISO feet t aklc: or U. S. Rl&laway lSA, tilt old coraer btn.cu L C . McKilmey wH~UI~ . .K.eDf aod nDDIDI with Ute old tiDe bc:twNII •aid McKJDIIey ud Kelly dll1~HI to a poiat; thc:D(e Ia a 1011tbclfy .u.r.&o ud para!Jd witll U. S . .fli:Pway 15A l ee • t; dtc:aee ID •• euterty aod paralleJ widt dae old Mc:Jauey ud Kelly U.c: 150 fed to a poiDt ~U. S. Jnpway ISA; tl111ce In a DOrtberiy clindioll alolla tllle w•tel"'l marpa el U. S. SA fi to the bepuliD&. thh beina the kit tapOD wlllich h 1ituate a dwellia1 .bOUle aow occupied by • w SeDic: E. Kelly. IMCI IWO: BEG t a die old Salm011 aDd J. A. Grec:aeli.ae, tile 111111e beiDa a co,.c:r of tile: C . P. Kelly 66 Krc: d dlute 1ridl ltac: liBe of Burtiapoa MDII Corporatio11 Nortll 56 deena Weat 3.10 cbalm rker, a corDer or tbc: Barllqtea Mills Corporatloo tnd; tbc:oce whb die: IIDc: of tbe • Corpo,.tioa tract, Soatll !IS deveee West 20 c:bilu to a ltake bl a bJ'laacb; tbuc:e Soa 7 cbaiDJ to the aid GrMDc: and Salmoo liDe ; daeacc: widl that tiDe, North 4l dep'c:ll • Diq. Tbere iJ EXCEPTED from dlc: a bo tt C ounty Reciltry, a nd contaiiLID& 1.~ a ted Auptl6, 1994, appeariDJ of ,_..rd g0.71atre; Deed from EiJl&betb T. Davia , widow, to S 4 S AI dated October 10,2000, appc:arlng •f record in Book 144 7, Pa ce 118·180, Hantc:tt CoWity IUoori.HFW, d COilt.iuiq !1.00 acra; Rilflt of Way Eaac:mc:Dt to State lficbway C ommiuion, recorded Book 359, Pa &e 361, H arnett Ce~unty lle&iltT)'; Euement to Caroliu P011'tr a Llgbt Compu y, recorded M ay J, 2000, 1414, Pa~ 713, H a i"DCtt County Regittry; Unrecorded Optioo and Leut A&reeustat by ud beh.ec:o Eliubetb T . Da •la, T ow er, L . P., dated April9, 1999 u d ameaded on May 19, 1999 wlllth lDc:lud uistbtR cnvel road from U. S. 421 a nd 401 to tbc: tower alte. 050216 HC BOC Page 79 Agenda Item 4 -m A RESOLUTION TO AMEND HARNETT COUNTY BOARD OF COMMISSIONERS' RULES OF PROCEDURE THAT WHEREAS, on September 19, 1994 the Harnett County Board of Commissioners adopted Rules of Procedure pursuant to N .C. General Statute§ 153A-41; and WHEREAS, Rule 31 of the Rules of Procedure allows the Board of Commissioners to modify its Rules pursuant to a two-thirds affirmative vote of the members of the Board; and WHEREAS, Rule 30 entitled Appointments, subsection (e) states that "no citizen may serve more than three consecutive terms on any Board/Committee/Commission unless the term is 3 years or under. No member of any Board/Committee/Commission may serve more than nine consecutive years"; a nd WHEREAS. that due to a conflict between Rule 30(e) and Article III of the Harnett County Board of Adjustment Bylaws, and due to the fact that the Board of Commissioners desires to have discretionary authority to waive the consecutive term limitation on a case by case basis in order to maintain at least some trained and experienced members on variou s County Boards and Committees, the Board has determined that it would be in the best interest of Harnett County to revise Rule 30(e) of the Board's Rules of Procedure as hereinafter set forth . NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners does hereby strike Rule 30(e) of its Rules of Procedure in its entirety and in lieu thereof it adopts the following amendment: Rule 30(e) No citizen may serve more than three consecutive terms on any Board/ Committee/Commission unless the term is less than three (3) years. No member of any Board/Committee/Commission may serve more than nine (9) consecutive years, unless waived by the Board of Commissioners by a majority vote. Any waiver issued by the Board for a consecutive term over nine (9) consecutive years for an individual is limited to two (2) waivers. Any individual may be reappointed to the same Board/Committee/Commission after remaining off said Board/Committee/Commission for at least one year. Du I y adopted this the 2nJ day of May, 20 16 by a vote of ___ ayes and ___ nays . HARNETI COUNTY BOARD OF COMMISSIONERS Jim Burgin, Chairman ATTEST: Margaret Regina Wheeler, Clerk 050216 HC BOC Page 80 TELE PHONE 'J III·KY2 l!I'.I'J Ft\CSIMILE 910·1192 5~11 7 via e-mail: jjeffries@harneu.org Mr. Joseph Jeffries Harnett County Manager PO Box 759 Lillington, NC 27546 DWIGHT W . SNOW ATIORNEY AT LAW 302 W EDG f RTON STR lll DUNN. NORTH CAROLINA 28334 April27, 2016 1\1.\lllNG ADDRESS I' 0 BOX 397 DUN N. NC ::!K335 I! m.uJ: D.,.j~hiS nt w.._,nc n .n1m Re : Proposed Revision to Rules of Procedure for the Board of County Commissioners of Harnett County, North Carolina Dear Joseph: Pursuant to the directive of the Harnett County Board of Commissioners, I have attached a Resolution of the Board which would amend Rule 30(e)ofthe Rules of Procedure For The Board of County Commissioners of Harnett County, North Carolina. I hereby request that this Resolution be placed on the agenda for the regular meeting of the Board scheduled for Monday, May 2. 2016 at 9 :00a.m. for the Board's considemtion. Please note that pursuant to Rule 31 any change in the Board's Rules of Procedure requires a two- thirds affirmative vote of the members of the Board. Any Rule change shall be effective at the next regular Board of Commissioners meeting. DWS :pna enc . cc: Gina Wheeler, County Clerk Sincerely yours, Q.pif.~ Dwight W . Snow Harnett County Attorney 050216 HC BOC Page 81 AGENDA ITEM 6 May 2, 2016 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need two additional members appointed to serve on this committee. Members receive mileage reimbursement as claimed. HARNETT COUNTY BOARD OF ADJUSTMENT Rick Foster and Scott Tripp are requesting a second waiver of term limits to be reappointed to serve on this board. (letters attached) We have vacancies for alternate members for District 1 and District 2. HARNETT COUNTY NONPROFIT FUNDING COMMITTEE We have a vacancy for a District 3 member. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE We currently have three vacancies on this committee. SANDHILLS CENTER BOARD OF DIRECTORS We have a vacancy on the Sandhills Center Board of Directors . Page I -Appointments 050216 HC BOC Page 82 Rick Foster 529 Ridge View Or . Cameron, NC 28326 Email: FROST2549@gmail.com April 6, 2016 Harnett County Board of Commissioners P.O . Box 759 102 E Front St Lillington, NC 27546 Via Email to Ms. Gina Wheeler gdaniel@harnett.org Subject: Request for Waiver To Board of Adjustments Term limit Dear Commissioners : I have just completed twelve years serving on the Board of Adjustments and understand that normal term limits prevent me from serving another term on this board . I am asking you to waive the term limits and appoint me to another term. The purpose of this board is to deal with cases that require individual assessment of facts and judgment in fairly applying gray areas in the county's zoning codes . Having experienced members is a key factor in the effectiveness of this board . The body of knowledge and case memory each member builds over time helps provide consistent treatment for Harnett County citizens ... both for those who come before the board as well as for those who make building decisions based on knowing how Harnett County zoning codes would likely be applied. Having very experienced members on the board is likely to become even more important as development pressures rapidly change the county's land uses and its traditional Southern rural culture . How long before we have another high-impact case such as a large landfill, a large shooting range, a large quarry, or a ??? If you can grant a term limit wa iver, I will be glad to continue serv ing the county on this board . Thank you Rick l. Fo ster 050216 HC BOC Page 83 Gina Wheeler From: Sent: To: Cc: Subject: Attachments: Hey Gina, Scott Tripp <stripp@sremc.com > Monday, April 11, 2016 9:03 AM Gina Wheeler Mark Locklear; Rick Foster FW: Request To The Board Of Commissioners For BOA Term Li mit Waiver BOA Term Limit Waiver Request Rick Foster.pdf I am also formally asking for a term limit waiver that would allow me to continue to serve on the Board of Adjustments. I agree with Rick Foster's letter below that experience is an essentia l part of why this board has been so successful. If Rick and I are not allowed to remain on this Board, it would mean that 4 of the 5 remaining regular board members would have less than one year 's experience. Over the last I 0 years Harnett County's BOA has set a great example of ho w that board should function. Many other counties and tow ns have audited our board meetings to learn how we conduct our meetings. Many attorneys have commented on how professional our meetings are conducted. If my waiver is not granted, I would be open to serving on other County Boards. Thanks, &ott T;tj; Manager of Customer Service South River Electric Membership Corporation • South River Ele ctric Members hi p Cor por ation Office: 910-892-8071 Ext 2110 Direct: 910-230-2961 Cell: 91 0-984-5303 Fax: 910-230-2 981 P .O . Box 931 17494 US 421 S. Dunn, NC 28335 stripp@s rem c .com http://www.s re mc.com This email and any files transmitted with it are confidential and intended solely for the use of the individual or ent1ty t o whom they are add r essed. If you have received this email in error please notify the System Administrator. This message containS confidential information and is intended only for the individual named If you are not t he named addressee you should not disseminate, distnbute or copy thi s e-mail Please notify the sender immediately by e-mail if you have rece1ved th1s e-mail by m1stake and delete this e-mail from your sys tem If you are not the 1ntended rec1p1ent you are notified that d isclosing, copytng, distributing or taking any action 1n reliance on the con t ents of this mformation is stnctly prohibited 1 050216 HC BOC Page 84 North Caro1ina Forest Service 103 East lvy St Lil1ington, NC 27546 (910) 893-4391 harnett. ncfs@ncagr.gov Agenda Item '] 2015 Summary of Accomplishments in Harnett County 050216 HC BOC Page 85 2015 NCFS Summary of Accomplishments in Harnett County County Resources Personnel POSITION NAME YEARS WITH NCFS County Ranger Buren Fulmer Assistant County Ranger Vacant Assistant County Ranger Vacant Forest Fire Equipment Operator Jason O'Neal Service Forester* Roy Jones * Position 100% state funded 2 days per week in county. Facilities Headquarters ---leased Harnett County office space Equipment Storage Building ---Cameron HiJJ --30+ years old Misce11aneous structures: Cameron Fire Tower Mamers Fire Tower Used mobile home at Cameron Vehicles&. Heavy Equipment MODEL Ford 350 -Type 6 Engine Ford 350 -Type 6 Engine Ford 350 -Type 6 Engine Ford 350 -Type 6 Engine 22 17 3 MILES 151,011 49,591 26,861 15,652 26,549 YEAR 2008 2013 2014 2015 2008 1998 Sterling Truck/Tractor & lowboy trailer TD 12 Crawler Tractor with fire plow 2, 790 tach hrs 2 050216 HC BOC Page 86 2015 NCFS Summary of Accomplishments in Harnett County FOREST RESOURCES & ECONOMlC STATlSTlCS Forest management and reforestation activities added over 2.5 million dollan to the Harnett County economy during 2015. These efforts also provided seasonal work for site preparation contractors, logging crews, planting crews and pre-commercial thinning crews. Continued management of reforested areas should result in estimated future economic benefits of over 2.3 mi11ion dollars. Forest Resources Commercial forest land (Protected by NCFS from wildfire, insects & disease) Privately owned forest land (Eligible for NCFS management assistance) Estimated forest volume Estimated timber value Economic Statistics Value added to County Economy Total Federal Cost Share (CRP) Rental Payments Total Federal Cost Share (CRP) Cost Share Payments Total Federal Cost Share (EQ1P) Total State (FOP + SPBPP) Cost Share Program monies received by landowners Estimated value of timber harvested on private lands TOTAL ADDED TO ECONOMY Future value added to County Economy Estimated value of 870 acres new pine plantations in 35 years 3 196,912 acres 191,223 acres 355,883,721 cu. ft. $849,850,325 2015 $78.764 $1564 $67,121 $35.029 $2,388,849 $2,571,327 2015 $2,389,890 050216 HC BOC Page 87 2015 NCFS Summary of Accomplishments in Harnett County FOREST MANAGEMENT In 2015, 357 landowners were assisted by the N.C. Forest Service and 272 Forest Management Plans were prepared, placing an additionall0,625 acres under active forest management. Forest Management Plans include a fleld visit by a Service Forester and County Forest Service representative. During the fleld visit an examination of the land is made and written recommendations are made. Recommendations concerning timber harvesting, timber stand improvement and reforestation are given, taking into account both the goals of the landowner and sound management practices that protect and enhance wildfire and water quality. Based on Forest Service recommendations, 870 acres were planted with trees. 2,234 acres of timber were harvested on NCFS projects. N!.4__ 2015 Management Plans prepared: 160 272 Acres in plans: 7.584 10 ,625 Acres of site preparation: 597 326 Acres planted (trees): 1,049 870 Acres of natural regeneration: 0 0 Acres of timber harvested on NCFS projects: 1,360 2,234 Acres of Wildlife Habitat Improvement: 45 0 Acres of Best Management Practices: 3.596 3.904 Implemented Number of landowners assisted: 187 357 Water Quality Forest Practice Guidelines inspections: (in compliance) 42 34 Acres of Release (chemical) 236 48 Acres of Pre-commercial Thinning (SPBPP) 245 161 4 050216 HC BOC Page 88 2015 NCFS Summary of Accomplishments in Harnett County FOREST MANAGEMENT Harnett County Landowners P1anting Trees JC Adams Jack Allen Dan Andrews Linda Andrews Ramon Atkins Freddie Brown John Buchanan Donald Byrd Cameron Hill Church Lester Chalmers Jeff Lucas Robert Morgan Henrietta Murray Ross Pittman Senter Family Smith Heirs Mollie Taylor Melanie Weaver Lois Wester Clint Williams 5 Rick Cotton Mike Dixon Paula Dunham Shirley Engle David Etheridge Carolyn Johnson Ruth Kinton Langston Family Trust Gerald Lawrence Lloyd Enterprises 050216 HC BOC Page 89 2015 NCFS Summary of Accomplishments in Harnett County FOREST STEW ARDSHlP Buren Fulmer Roy Jones Darrel Harrington Deanna Nobles Brian Parrish The Forest Stewardship Program is a cooperative effort involving several agencies and forestry professionals. lt is designed to encourage landowners to manage their natural resources, to enhance timber, fish and wildlife, water, soils, and aesthetics. Below is a list of Harnett County Forest Stewardship Committee members and the agencies with which they are associated. N.C. Forest Service N.C. Forest Service Natural Resources Conservation Service N.C. Wildlife Resources Commission Co-op Extension Chairman A roved Landowners Workin Towards Certification Allen Jones King Roberts William Bell Bobby Wellons Ernest Alphin Frank Stump Bryan Raynor David Ward Dennis Shackelford David Walker Johnny Steves Darin & Carrie Bibbens Elizabeth Grady Kenneth Byrd William J. Senter Miranda Fleming STM Farms Parks Blake George Isbell Steve Hardee Headwaters LLC Graham Byrd Jeff Swire William Parrish Steve Hardee Dustin Cashwell Dirt Poor Farms, LLC Certified Stewardship Landowners -2015 Roscoe Frizzelle Keith Chatellier Bill Carter John Ulam Ann Dougherty Terry Herndon Buren Fulmer Pat Spearman Robert Jones Thomas Blue Rick Rodgers John Bullard Summervilla Corp. Don Anderson Tom Irvin Mike Turner Wayne Fortenberry Paul Soublet Gareth Brookhart Sue Ross Larry Weathers David Averette J E Howard Richard Bogan Gary Pierce David Dummond 6 Joe Harrill Mike Taylor Don Wellons Heinz & Mary Senign Graham Byrd Joey Strickland Derek Walker John E. Thornton Darin Bums Tony Hendricks Joe Byrd Dr. Richard Cotton David Whaley Bruce Fortenberry Mike Cardwell Tom Steves Timothy Holder Bill Carter Mark Bullard 050216 HC BOC Page 90 2015 NCFS Summary of Accomplishments in Harnett County W1LDF1RE RESPONSE 1n 2015, the NCFS in Harnett County responded to 87 wi1dflres and 19 false ca11s that burned 135 acres. Forty- two ( 42) warning tickets were issued to burning offenders, along with 3 citations. Fire Control Number of forest fires contro11ed: Number of Fa1se ca11s responded to: Number of acres burned: Threatened bui1dings I homes saved: 2014 117 254 119 Va1ue of bui1dings I homes saved: 8,747,000 Law Enforcement Number of warning tickets issued: Num her of citations: Fire Prevention Number of schoo1 programs: Number of exhibits I disp1ays: Acres of hazard reduction and wi1dHfe burning by NCFS & 1andowners: 7 2013 58 4 2014 5 5 484 2015 87 19 135 144 10,400,500 2015 42 3 2015 6 4 361 050216 HC BOC Page 91 2015 NCFS Summary of Accomplishments in Harnett County lNSECT & DlSEASE CONTROL At this time there are no major forestry insect or disease problems in Harnett County. lf informed of Southern pine beetle activity, County Forest Service personnel undertake the following activities: 1. The site is located and the affected landowner is informed; 2. Control measures are communicated to landowner; 3. NCDFR personnel assist landowner with marking infected trees and coordinating harvest of same. • 2 -Aerial Surveys done in 2015 lNFORMATlON & EDUCATlON Accomplishments in 2015 include: Smokey Bear Program Linden Oak School Anderson Creek FD Blood Drive Friend Raven Rock Fun Day Friends of the Library (Dunn) Parades Coats Christmas Parade Erwin Christmas Parade Angier Christmas Parade Career Fair Triton High School Harnett Central High School Shawtown School Western Harnett High School Overhills High School 8 Public Events National Wild Turkey Federation Jakes Day Carolina Lakes Firewise Day Harnett Environmental Field Day Kiwanis Meeting Envirothon Wings Over Harnett 050216 HC BOC Page 92 2015 NCFS Summary of Accomplishments in Harnett County SPEClAL PROJECTS •!• Harnett County Forestry Association •!• Assisted Harnett County Fire Marshall with searches •!• Fire Wise Community USA at Carolina Lakes •!• Wings Over Harnett •!• Sandhills Longleaf Pine Project •!• Harnett County Environmental Field Day -5th graders J'Ville Elementary School Behaven Elementary School AG Science Day -sth graders Angier Elementary School LaFayette School CURRENT NEEDS Lillington Shawtown School Boone Trail School .,. ,. Service to the citizens of Harnett County will be enhanced by purchase of the following item: 9 050216 HC BOC Page 93 -0 Ha r n e t t Co u n t y Fi r e s 20 1 4 To t a l of 11 7 Fi r e s :/ " ' ~ J9 1 U J g g i l Ha r n e t t Fi r e s 20 1 4 Fi r e C a u s e (Nu m b e r of Fi r e s ) f! Ca m p i n g (2 ) ~ Ch i l d r e n (9 ) g De b r i s Bu r n i n g (6 1 ) N W+E s * Fi r e w o r k s (2) ~ In c e n d i a r y (27) ~ Ma c h i n e Use (3) A Mi s c e l l a n e o u s (13) N 0 cJi z ("') ~ Vl c 3 3 Qj ~ 0 ~ )> g 0 3 ~-(II :r 3 "' :I !ir :r ::t Qj 3 "' ..... ..... ("') 0 c :I ~ 050216 HC BOC Page 94 Agenda Item _--..3118&--- SANDHJLLS CENTER Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse Services 910-673-9111 (FAX) 910-673-6202 www.sandhillscenter.org Victoria Whitt, CEO March 9, 2016 Mr. Joseph Jeffries Harnett County Manager PO Box759 Lillington, NC 27546 Dear Mr. Jeffries: During its March 8th meeting, the Sandhills Center Board of Directors discussed the issue of our County General Budget Request from our nine (9) constituent counties for FY 16-17. Based on a review of the current fiscal situation that impacts our State and counties, it was decided that the Center would not request an increase in County General Funding from any of our counties. This continues our practice of not requesting an increase in County General Funding for the past 12 years. Importantly, all county funding received is directed in support of local County Behavioral Health Urgent Care Centers and other county designated services/programs . During FY 15-16, Harnett County contributed the following to Sandhills Center for local behavioral health services: Current County General Allocation: FY 16-17 Funding Request • County General Request: • Total FY 16-17 County General Request: Note: See Attached County General Funding Chart. $199,679 $199,679 $199,679 Since beginning the management of Medicaid service dollars in December, 2012, Sandhills Center has realized savings and has made a commitment to reinvest those savings in the community. • One of the ways savings have been reinvested is through increases in the Medicaid rate for services provided. Sandhills Center has increased Medicaid rates for several services including Outpatient services (by 10%) and Physician Evaluation and Management codes (by 13%). • Along with the Medicaid service rate increases, our local behavioral health urgent care center providers (Daymark Recovery, Inc., Monarch, RHA) have made P.O. Box 9, West End , NC 27376 24-Hour Access to Care Line : 800 -256-2452 Servi ng Anson , Guilford , Harnett, Hoke, Lee, Montgomery, Moore , Rando lph & Ri chmond counties 050216 HC BOC Page 95 operational changes to shift to an "open access• scheduling model that allows for faster appointments and reduced 'no show' rates. Additionally, they have continued their focus to Identify consumers who are potentially eligible for Medicaid and have worked with those individuals to complete the Medicaid eligibility process to leverage Medicaid reimbursement when possible. Sandhills Center is committed to reinvesting LME/MCO savings into expand ing community services, while working with county and community representatives from each of our nine (9) constituent counties to reallocate local funds to address high priority needs and projects at the county level. Because these reinvestment opportunities are based on specific operational and financial decisions that have been made, it is anticipated that this opportunity would be available for a one time, sustainable investment in other behavioral health services. It is not anticipated that an amount in addition to that funding would be available in future years. In the next few days, I will be scheduling a time to meet with you regarding our request for FY 16-17 and to review the current County allocations and to identify behavioral health service areas in the County that may have been underserved and to determine how available funding could be used to impact those areas in the upcoming year. Please feel free to include anyone in this meeting that would like to participate. Additionally, I will be working with the Clerk to the Board to schedule an opportunity to present a program update and the budget request to your County Commissioners within the next few months. Thank you for your continued support of Sandhills Center and the services we manage . The Sandhills Center's Board of Directors and staff are committed to providing the citizens of Harnett County with quality, cost-effective services. We appreciate the County's contribution to behavioral health services and appreciate partnering with you to improve access and availability of quality services in the local community . ' ?2 u~:r Victoria Whitt Chief Executive Officer Attachment cc: Mrs . Barbara McKoy, Harnett County Commissioner Ms . Kimberly Honeycutt, Harnett County Finance Officer 050216 HC BOC Page 96 Sa n d h i l l s Ce n t e r Co u n t y Co n t r i b u t i o n s FY 15 - 16 CO U N T Y JU L Y , 20 1 5 FY 1 5 - 1 6 fY 15 - 1 6 fY 15 - 1 6 FY 15-16 GE N E R A L CO U N T Y US E OF IN - K I N D CO N T R I B U T I O N S COUNTY GENERAL PO P U L A T I O N GE N E R A L CO U N T Y GE N E R A L CO N T R I B U T i o N PE R CAPITA CONTRIIUllON CO N T R I B U T I O N •a H U C C - Be h a v i o r a l He a l t h Ur J e n t ca r e Ce n t e r An s o n 26 , 6 4 4 $5 5 , 0 0 0 Wa d e s b o r o BH U C C NA 2. 0 6 1 Gu i l f o r d 52 3 , 1 2 3 $9 , 6 7 4 , 0 0 0 1) Cr i s i s / E m e r g e n c y Se r v i c e s an d $1 , 2 4 4 , 6 1 7 18 . 4 9 Me d i c a t i o n Ma n a g e m e n t in Gr e e n s b o r o an d Hi g h Po i n t Us e o f th r e e co u n t y bu i l d i n g s fo r 20 . 8 7 (with in-kind) ($ 7 , 31 0 , 1 8 6 ) pr o v i d e r se r v i c e s an d LM E / M C O op e r a t i o n s 2) Su b s t a n c e Ab u s e Se r v i c e s (R e s i d e n t i a l an d De t o x i f i c a t i o n ) ($ 2 , 3 6 3 , 8 1 4 ) Ha r n e t t 12 9 , 6 9 3 $1 9 9 , 6 7 9 Bu i e s Cr e e k BH U C C $1 8 3 , 7 0 0 1 .54 1) Us e o f th r e e co u n t y bu i l d i n g s 2. 9 5 (with in-kind) fo r pr o v i d e r se r v i c e s an d LM E / M C O op e r a t i o n s 2) Co u n t y me m b e r tr a n s p o r t a t i o n t o ID O Da y Pr o g r a m Ho k e 52 , 8 8 7 $5 8 , 0 0 0 Ra e f o r d BH U C C NA 1. 0 9 le e 61 ,40 0 $2 4 0 , 0 0 0 Sa n f o r d BH U C C $6 4 ,40 0 3.90 Us e o f tw o co u n t y bu i l d i n g s fo r 4 .95 (with in-kind) pr o v i d e r se r v i c e s an d LM E / M C O op e r a t i o n s "" ' " .... - Mo n t g o m e r y 28 ,45 9 $6 0 , 7 7 5 Tr o y BH U C C $3 0 ,07 8 2.13 Us e o f on e co u n t y bu i l d i n g fo r 3. 1 9 (with in-kind) pr o v i d e r se r v i c e s - - ---------~--~-050216 HC BOC Page 97 Mo o r e 94 , 0 8 5 $4 1 9 , 8 6 4 1) P i n e h u r s t BH U C C ($ 2 0 2 , 6 4 5 wh i c h NA 4 .46 in c l u d e s $1 3 , 2 5 0 in AB C fu n d s ) 2) Si x MH / I D D / S A No n - P r o f i t s ($ 1 9 5 , 5 9 0 ) • Be t h e s d a $2 3 , 5 8 4 • Dr u g - Fr e e $8 , 5 3 9 • Mo n a r c h $5 4 , 4 8 9 • AR C o f Mo o r e $1 7 , 8 9 2 • No r t h e r n Mo o r e $1 1 ,38 6 • Sa n d h i l l s Ch i l d r e n Ce n t e r $7 9 , 7 0 1 I 3) SA G r a n t - Pr e s c r i p t i o n Dr u g Ab u s e I ($ 2 1 ,62 9 ) Ra n d o l p h 14 2 , 52 5 $8 4 4 ,00 0 As h e b o r o an d Ar c h d a l e BH U C C s $1 0 1 , 4 0 0 (e f f e c t i v e Ja n u a r y 1, 5. 9 2 20 1 6 ) ' Ag r e e m e n t has been reached - Us e o f on e co u n t y bu i l d i n g fo r th a t in FY 16-17 the in-kind pr o v i d e r se r v i c e s an d LM E / M C O am o u n t will be deducted from op e r a t i o n s th e County General Co n t r i b u t i o n . Ri c h m o n d 46 , 2 0 9 $1 4 2 , 5 0 0 Ro c k i n g h a m BH U C C NA 3 .08 TO T A L 1, 10 5 , 0 2 5 $1 1 , 69 3 , 8 1 8 $1 , 5 2 2 ,79 5 1 0 .58 - ~ - - - ~ -- - 1 - . -~ - -- - - - - - - - - - -- - - - - - 11 .96 (with in-kind) Po p u l a t i o n Da t a So u r c e - O f f i c e o f NC St a t e Bu d g e t an d Ma n a g e m e n t 050216 HC BOC Page 98 December 2015 SAND HILLS CENTER 050216 HC BOC Page 99 Board of Directors Chair Commiss ioner Thad Ussery Vi ce Chair Commissioner Kay Cashion Secretary Michele Weatherly Anson County Commissioner Ross Streater Prisci lla Little Guilford County Commiss i oner Kay Cashio n Frank Cleary Gart Evans Costella Graham Harnett County Commissioner Barbara McKoy Vacan t 2 Hoke County Commissioner Harry Southerland Shirley Hart Lee County CommiSSIOner Kirk Smith Walter Ferguson Montgomery County Commissioner Anthony Copeland Carol Whitaker Moore County Commissioner Otis Ritter Matthew Rothbeind Randolph County Commissioner David Allen Mazie Flee t wood Leann Henkel Richmond County Commissioner Thad Ussery Michele Weatherly Provider Council Representative Jan Herring Hospital Representative Bill Larrison 050216 HC BOC Page 100 A message from the CEO We are pleased to share with you thi s 2015 annual report to celebrate three successful years as a Managed Care Organization (MCO), operating under the 1915 (b)/(c) Medicaid Wa ive r , along with our continued ro le as a Local Management Entity (LME). As an LME/MCO, Sandhills Center manages the delivery of behavioral health services paid for by Medicaid , and we continue to manage service delivery paid for with state and local dollars . We serve t he counties of Anson, Guilford , Harnett, Hoke, Lee, Montgomery, Moore, Randolph and Richmond . This has been a year of substantial growth in many areas of our work, such as: Reinvesting savings back into our local communities by way of rate increases for providers delivering specific types of services. Increasing the number of Medicaid members receiving services by more than 8 .9 percent compared to last year. Expanding B-3 service utilization to just over 500 monthly, well above last year's monthly average of 170 Increasing by 13 percent the number of members on the Registry of Unmet Needs who received an alternative service while waiting for an Innovations Waiver opportunity. ' Contributing to the professional development of our provider network through implementation of a robust Provider Training Plan. Conti nuing to expand Crisis Intervention Team (CIT) training to law enforcement throughou t our catchment area . Targeted marketing of our Call Center to provide access to behavioral health care 24 hours a day, seven days a week, 365 days a year for people in crisis . This includes Call Center services to our Spanish-speaking community. Creating a Business Intelligence unit to collect and analyze data to improve consumer outcomes. We are committed to improving the lives of people who face challenges with mental health, substance use and intellectual/developmental disabilities. We do this in part nership with individuals and family members who serve on our Consumer & Family Advisory Committee (C FAC), and we thank them for their guidance. We also are grateful for our visiona ry Board of Directors whose leadership is unparalleled . We thank our community stakeholders and providers for working in tandem with us, as wel l as the leadership from both the state and county levels . Without these partnerships, our ability to reach those in need would be far less successful. It is important to note the many contributions of the talented and dedicated Sandhills Center staff. They embody our values and principles as an organization , and work every day to fulfill the Sand hills Center mission . Thank you for the critical role you play in helping Sandhills Center to he lp others. I look forward to continuing our work together to improve the lives of people in our communities Victoria Whitt, Chief Executive Officer Sandhills Center 3 050216 HC BOC Page 101 Expansion of Waiver Services In keeping with our commitment to ensure an appropriate leve l of care is available for members, Sandhills Center expanded 191 5 (b)/(c) Medicaid services in 2015. This is significant for many individuals in need of assistance be cause it allows for additional services to be offered to an i ncreased n umber of people in Sandhills Ce n ter's nine -c ounty catchmen t area. Requests for Proposal s (RFPs) we re conducted through a competitive bid process and included respite, community guide and peer supp ort services. Sand hi l ls Cen t er chose nine respite services provide r s, five community guide providers and four pee r support providers . Expansion of services also included supported employment/e mployment specialist, personal care/individual support, o ne-t ime trans i tional costs and physician consultation services. I n addition to these expansions, we also transitioned 84 individuals to the community, with 68 persons housed as of November 2015 . The expansion addresses supported employme nt services for people leavi ng adult care homes through the Department of justice in itiative, Transitions to Comm u nity Living (T CL). T hi s gives more than 3,000 North Carolina r esidents the choice to move into an apartment community-which translates to long -term housing and fewer hospi t al stays. Fo r people w ith serious mental health needs, TCL means: Individual preferences are valued and supported Services are provided in a flexible setting tailored to the individual All services are recovery-oriented Housing that he l ps individuals connect with others A home that does not limit social activities, with the people of their choosing Services provided by the Transitions to Community Living Initiative include: Transition planning Housing slots with rental and transition support Assertive Community Treatment Team (ACTI) services Supported Employment services Crisis Resources To increase access and availability of ACTI services , Sand hills Center conducted an RFP to locate a new team in Montgomery, Lee or Moore counties. Daymark Reco very Services Inc. was selected, and ACTI serv ices began in May 20 1 5. Additionally, the ACTI service reimbursement rate was increased by 1 5 percent in recognition of the importance that ACTT services play in supporting individuals in our community. 050216 HC BOC Page 102 ,, ,, ' ' t Significant Growth in Crisis Training for First Responders Sandhills Cen t er's com mitm ent t o Crisis Intervention Team (CIT) training is long-standing and unwavering. CIT is a partnership formed to divert individuals l iving with mental illness f rom arrest through t he creation of more effective in teractions among law enforcement, providers, indiv idual s living w ith mental illness, and their families . Since our fi rst training class was held in 2008, there has been stead y growth of CIT training throughout Sandhills Center's nine counties. For examp le, in the first year, 64 first responders participated . In 2015, more than 123 received CIT instruction. Crisis Intervention Team training has expanded to i ncl ude not on ly la w enfor cement, but also 91 1 telecommunicators , personnel from Emergency Management systems and firefighters. To date, Sandhills Ce nter, along with our community partners , has trained 723 first responders. This growth in training speaks to the strength of the partnerships between Sandhills Center, loca l law enforcement agencies, advocacy organ i zations, serv ice providers, co n sumers and family members, and the community college system. The benefits of having a CIT-trained first responder consortium include: A reduction in the unnecessary i n carce ration of individual s with mental illness A decrease in officer injury rates A decrease in the rates of injuries for individuals with mental illness Improved community relationships Decreased cos ts to the c riminal justice system Sand hills Center's justice Sys t ems Coordinator, Phil Hewett, was recognized as the CIT Trainer of th e Year by th e National Alliance on Mental Illness (NAMI) affiliate of Cumberland , Harnett and Lee counties . In the nomination n arrative, Hewett is described as being "knowl edgeable, skillfu l and an exempl ary CIT tra i ner ." He represents Sandhills Center-along with Anne Kimball , Director of Community Relations , Comm unicat ions and Training -on the state CIT Committee . In 20 1 6, several new agencies have designated personne l to attend CIT training, adding t o the strength of the program in th e Sandhil ls r egion. To date, Sandhills Center, has trained 723 first responders. .s 050216 HC BOC Page 103 Increasing reimbursement rates ensures those who are served receive the highest quality of care. 6 Service Rate Increases Provide Improved Access Throughout 2015, Sandhills Center increased reimbursement rates to providers for certain services to assist our network in offering high-quality services to people in the communities we serve . Here are some details: Evaluation and Management (E/M) Coding reimbursement rates increased by 1 3 percent. These codes provide psychiatrists, non-psychiatric physicians, physician assistants and nurse practitioners the ability to effectively plan and monitor integrated treatment around clinical history, examination and medical decision-making . It allows people to receive individualized treatment based on their personal history and clinical care plan. It also gives providers an opportuni - ty to be reimbursed for the care-both for the amount of time that is needed to counsel individuals, and to directly provide their care . This coordination of care is equally important as it supports the expectation that licensed clinicians and contracted providers work within an integrated physical and behavioral health framework that is accountable for achieving objectives and sustaining improvements in patients' outcomes. These outcomes include various quality indicators of behavioral and physical health. By increasing the E/M code rates, Sandhills Center is supporting licensed clinicians and providers in this integration of care work . We are continuing our commitment to ensuring those who are served receive the highest quality of care (that which is medically necessary) by contracted providers with the expertise to meet individu- als ' clinical needs. The reimbursement rate to providers of community-based Intermediate Care Facilities (ICF) increased by five percent . These facilities provide a specialized residential option for care 24 hours a day, seven days a week. ICFs also provide treatment over an extended period of time for individuals with intellectual and developmental disabilities. This service offers the wrap-around support necessary for peop le to live in their communities, and promotes the attainment of the highest level of independent living while also offering assistance with physical and medical needs. ICF services are both comprehensive and individualized to effectively meet people 's unique needs. Within 30 days of admission, each individual who receives ICF services must have an Individual Program Plan tailored to their specific situation. This must include opportunities for individual choice and self-management . The plan identifies goals for the individual to achieve , and describes individualized programs and support s to be used. Due to the intensity of services offered, ICF providers must meet and demonstrate a commitment to ongoing rigorous standards. These standards include participa- tion in the Certificate of Need process for the development or expansion of ICF services , licensure through the North Carolina Division of Health Service Regula- tion, network and utilization management requirements through the Local Management Entity/Managed Care Organi z ations (LME /MCOs), and regular monitoring by regulatory agenc ies . 050216 HC BOC Page 104 Sandhills Center also increased service reimbursements by five percent for all Innovations and Inpatient services. Inn ovations services are available to partici · pants who qualify for the North Carolina Innovations Waiver, a funding source that assists individuals who have intellectual and developmental disabilities and are at risk for institutional care in an Intermediate Care Facility. For individuals who have re ce ived Innovations funding through this Medicaid Home and Comm unity-Based Services Waiver, an array of services and supports are available that promote choice, control and commun ity integration as an alternative to institutional care. Services include those that meet individuals' unique phys1cal and medical needs . Sandhills Center maintains contracts with 36 hospitals to provide Inpatient services for children, adolescents and adults. This treatment is available 24 hours a day in a hospital setting and includes access to psychiatrists, physicians and other supportive medical professionals when an individual canno t be served safely in a lower level of care. Inpatient services fill a particularly important commu n ity need for people who are cons idered harmful to themselves or others. Local Inpatient psychiatric beds are funded through the North Carolina Department of Health and Human Services, and are paid for through a different source, therefore were not subject to this announced reimbursement rate increase for Inpatient services. Sand hills Cen ter is committed to collaboratively working with community partners to improve access and availability of high-quality behavioral health services. We will continue to explore opportunities to make adjustments to services, reimbursement rates and service-delivery models to more effectively meet the needs of individuals who are served . Growth in Use of Data Sandhills Center recognizes the critical nature of data collection, data analysis and data reporting in improving the LME/MCO , providers and the quality of serv ices for the people we serve and their families . In 201 5, we developed a Business Intelligence unit within the LME/MCO to draw from a centralized repository of data from which a variety of compl ian ce reports are created. Th is includes reports r equired under con tract with the Department of Health and Human Services . The compliance reports improve our ability to forecast trends and to monitor our performance as an LME/MCO in comparison to others . Sand hill s Center wi ll use data to contribute to decision-making throughout all aspects of the organization . This helps in identifying members in need of additional support , tracking provider performance measures, modeling rate increase possibilities, and effective ly managing the 191 5 (b)/(c) Waiver. We also use data to monitor internal processes and , when needed , to modify practi c es to Improve operational efficiency and effectiveness . 7 050216 HC BOC Page 105 SANDHILLS CENTER 1120 Seven Lakes Drive West End , NC 27376 Consumers 24/7: 1-800-256-2452 Administrative Offices: 910-673-9111 SandhillsCenter.org r--, ~ 8 r' ~ ACCREDITED ACCREDITED ACCREDITED Huhh Cal Center Heal:tl Utilization Health Network E~~tplres 05/0112016 M&M~m&nt E11oiru 0510112016 f ):pires 05/01 /2016 050216 HC BOC Page 106 SAND HILLS CENTER January 2016 050216 HC BOC Page 107 leadership 2 Victoria Whitt, Chief Executive Officer BOARD OF DIRECTORS Chair Commissioner Thad Ussery Vice Chair Commissioner Kay Cashion Secretary Michele Weatherly Anson County Commissioner Ross Streater Priscilla Little Guilford County Commissioner Kay Cashion Frank Cleary Gart Evans Costella Graham Harnett County Commissioner Barbara McKoy Vacant Hoke County Commissioner Harry Southerland Shirley Hart Lee County Commissioner Kirk Smith Walter Ferguson Montgomery County Commissioner Anthony Copeland Carol Whitaker Moore County Commissioner Otis Ritter Matthew Rothbeind Randolph County Commissioner David Allen Mazie Fleetwood Leann Henkel Richmond County Commissioner Thad Ussery Michele Weatherly Provider Council Representative Jan Herring Hospital Representative Bill Larrison 050216 HC BOC Page 108 A message from the CEO HAPPY NEW YEAR Sandhills Center looks forward to the new year following a very successful 2015. We stand firm in our commitment to help individuals with intellectual and developmental disabilities, those with substance use disorders and people with mental illnesses. A number of service-delivery rate increases highlighted 2015-the latest of which is detailed on page 5. We know that reinvesting Medicaid Waiver savings confirms our commitment to individuals and families. In the last year, we developed a new Business Intelligence Department to contribute to better decision-making throughout the organization . This data-collection unit allows Sandhills Center staff to use data for the purpose of compliance with our accrediting organization, reporting to the North Carolina Department of Health and Human Services, and keeping tabs on emerging trends in service delivery. Finally, I want to bring attention to the milestone we reached in December 2015 . That month marked the third anniversary of Sandhills Center as a managed care organization for the nine counties of Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph and Richmond. We closed the year with a remarkable record of providing high-quality learning opportunities for our staff, service providers and other stake- holders. This translates to better services for our enrollees, which is our foremost goal. We thank our community stakeholders and providers for working in tandem with us, as well as the leadership from both the state and county levels. Without these partnerships, our ability to reach those in need would be far less successful. Victoria Whitt, Chief Executive Officer Sandhills Center 3 050216 HC BOC Page 109 Community SAND HILLS CENTER MARKS THIRD ANNIVERSARY December 2015 marked the three-year anniversary of Sand hills Center as a managed- care organization (MCO) serving individuals and families in the counties of Anson , Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph and Richmond . Sandhills Center continues to focus on increasing access to high-quality services from the best providers available, and on being responsible stewards of the resources entrusted to us. These goals will be the keys to our contin- ued success. Through the use of targeted training, technical assistance and community education, Sandhills Center is elevating the quality of services that are offered in our communities . We are helping to ensure that enrollees are served by a well - trained, experienced provider staff that is up to date on the most advanced clinical practices. During the last fiscal year (from july 1, 2014, through june 30, 201 5), Sandhills Center held 67 provider and staff training events that were attended by more than 1 ,800 people. Between july and November 201 5, we delivered 19 training sessions on topics ranging from ICD -1 0 and Crisis Prevention & Intervention Planning to Clinical Service Documentation. This success will continue. So, what does this mean for Sandhills Center enrollees and the community as a whole? We see it as a domino effect --when providers and staff are appropriately trained, they build skills and motivation. The two combined translate to increased competency in service delivery. Improved service delivery means that enrollees have a far greater chance of thriving, thus open- ing the door to a better quality of life. When their lives improve, so does the greater community. Sandhills Center is thankful for this opportunity to celebrate three years as your MCO. We will continue efforts to manage a quality provider network that is responsive to the needs of individuals and families. 050216 HC BOC Page 110 s • rv1ces SERVICE RATE INCREASES ANNOUNCED Continuing the commitment to reinvest 1915 (b)/(c) Medicaid Waiver savings into services, Sandhills Center recently announced its decision to increase service reimbursement rates by five percent for all Innovations and Inpatient services. These increases took effect November 1, 2015 . "Both Innovations and Inpatient services fill an essential role in ensuring appropriate community care is available to all of our members ," said Victoria Whitt, Chief Executive Officer of Sandhills Center. "We hope that increasing our investment in these critical services ensures their continued availability for our members at a high -quality level, and further illustrates our commitment to Innovations and Inpatient service providers." Innovations services are available to participants in the North Carolina Innovations Waiver, a funding resource that offers assistance to individuals with intellectual and developmental disabilities who are at risk for institutional care in an Intermediate Care Facility. For individuals who receive Innovations funding through this Medicaid Home and Community-Based Services Waiver, an array of services and supports are available that promote choice, control and community i ntegration as an alternative to institutional care. Services include those that meet enrollees' unique physical and medical needs. Sandhills Center maintains contracts with 36 hospital s to provide Inpatient se rvices for children, adolescents and adults. Inpatient services provide treatment by psychiatri sts, physicians and other supportive medical profes- sionals that is accessible 24 hours a day when an individual cannot safely be served in a lower level of care . Inpatient services fill a very important community need for individuals who potentially could be harmful to themselves or others. Local Inpatient psychiatric beds are funded through the North Carolina Department of Health and Human Services, and are paid for through a different source, therefore not subject to this announced reimbursement rate increase for Inpatient services. Sand hills Cente r is committed to working with community partners to improve access and availability of high-quality behavioral health services . We will continue to explore opportunities to make adjustments to services, reimbursement services, reimbursement rates and service-delivery models to more effectively meet individuals' identified needs. II WI HOPE THAT INCR~ASING OUR NVES MENT IN T ESE CRITICA SERVICE~ ENSURE-S THEIR CONTINUE[) AV A IL TY FOH OUR MEMB R~ TY LFV l 5 050216 HC BOC Page 111 Benchmarks BUSINESS INTELLIGENCE DEPARTMENT ESTABLISHED Sandhills Center uses data as a decision-making tool throughout all aspects of the organization. The use of data helps us to: Identify the people we serve who may be in need of additional support. Track provider performance measures. Model rate increase possibilities. Monitor internal processes . Modify practices (when needed) to improve operational efficiency and effectivenes s. Effectively manage the 1915 (b)/(c) Waiver. The Business Intelligence Department, estab- lished in early 2015 , draws from a centralized repository of data from which a variety of compliance reports are created, including those required under contract with the Department of Health and Human Services. These reports improve our ability to forecast trends and to monitor our performance as a Local Management Entity/Managed Care Organization (LME/MCO) in comparison to others. 6 Data gathering and analysis also are key contributors to ensuring quality care for our members . Reporting capabilities can assist with decisions about service needs for enrollees, and about member satisfaction with providers and the LME /MCO. Data and quality indicators are reviewed and analyzed . This information is shared w ith network providers and used to determine the need for education , technical assistance or, potentially, corrective actions for providers. Reports also provide key infor mation as we routinely monitor our providers' ability to comply with outlined standards, including those reviewed during the recredentialing process. To ensure that data is made available to a broad range of community stakeholders, reports are presented to the Sandhills Center Board of Directors and Board subcommittees , Ex ecutive Leadership, dire ctors and managers , Consumer and Family Advisory Committee (CFAC), Network Leadership Council , Credentialing Committee, Global Continuous Quality Improvement Committee, and other i nternal and external stakeholders. Feedback is provided by the various groups and utilized by Sandhill s Center staff to make potential changes to policie s and proc edures, operational proce sses and manuals used by providers and enrollees . These increased business intelligence capabilities and the dedicated focus on data analysis will help support improved outcomes for individuals and their families . 050216 HC BOC Page 112 Financials REVENUES-$318,267,597 2 .7 6.4 1.6 3 .6 Medicaid Service Contracts $218,667 ,892 68.7% State, Federal Service Funds and Medicaid Flow 42,029,510 13.2% \,..UU ILY C.c:IIC:I ctl CliiU Other local 12 ,0 57 ,971 3 .8% 1/DD Treatment Planning Administration and MH/SA/Treatment Planning 8 ,559,599 2.7% Medicaid Administration General and l ME Ll.rl q· :-:~ tr a•ro" 20,217 ,312 6.4% Medicaid Reserve Funds 4,976,511 1.6% Fund Balance 11,758,802 3.6% Total $318 ,267,597 100% 0 .7 11 0 .9 EXPENSES-$318,267,597 Cor.trctcts $277,389,616 87 .2% Per<; onn el 35,384,891 11 .0% Materials and Supplies 655,0 13 0 .2% Current Obligations 2,738 ,042 0 .9% Fixed Chargee; and Capital 2,100 ,035 0 .7% Total $318 ,267,597 100% 87 .2 7 050216 HC BOC Page 113 ACCREDITED Heallh Network Expires 05/0112016 ACCREDITED Heallh Call Center Expires 05/0112016 ACCREDITED Health Utilization Management Expires 05/01 /2016 050216 HC BOC Page 114 Ha r n e t t Co u n t y Me m b e r s Se r v e d Ap r i l 20 1 6 Members Se r v e d by Ca l e n d a r Ye a r 5000 4000 3000 2000 1000 0 2013 201 4 20 1 5 Highest Serving Be h a v i o r a l He a l t h Pr o v i d e r s La s t Ye a r Pr o v i d e r (286 providers se r v i n g lo c a l m e m b e r s ) Daymark Recovery Serv i c e s ABC Pediatrics of Dunn, PA Fayetteville Psychiatric As s o c i a t e s , PA Harnett Health System, In c . Peace of Mind, Inc. TriCare Counseling and Co n s u l t i n g , In c . Therapeutic Alternative s , In c . Me m b e r s Se r v e d 1, 0 7 8 3 5 8 28 1 2 6 4 2 1 6 2 0 4 1 71 Mo s t Fr e q u e n t Be h a v i o r a l He a l t h Se r v i c e s Re c e i v e d La s t Ye a r Se r v i c e I A m o u n t Pa i d ($ 1 6 , 7 3 1 , 9 4 1 to t a l ) In t e r m e d i a t e Ca r e Fa c i l i t i e s $4 , 2 6 1 ,9 9 3 In n o v a t i o n s Se r v i c e s $4 , 0 0 3 , 1 8 5 Ou t p a t i e n t Se r v i c e s $2 , 6 7 2 , 3 8 7 In t e n s i v e In - H o m e Se r v i c e s $1 , 30 5 , 7 7 5 Be h a v i o r a l He a l t h Lo n g Te r m Re s i d e n t i a l $1 ' 12 8 , 6 8 5 In P~ ! i e l'l t J - I O ~ R it a I iz a t i o n $9 2 8 , 7 7 5 Ps y c h i a t r i c Re s i d e n t i a l Tr e a t m e n t Fa c i l i t i e s $ 8 5 3 , 2 2 4 As s e r t i v e Co m m u n i t y Tr e a t m e n t Te a m $ 3 4 7 ,88 2 Me m b e r s Se r v e d La s t Ye a r 1 2 % -. . . . , . , 3% ~ 5% 4 2% 1 % 37 % • Ad u l t Me n t a l He a l t h Ch i l d Me n t a l He a l t h Ad u l t In t e l l e c t ua l / D e v e l o p m e n t a l Di s a b i l i t ie s Ch i l d In tel l e c t u a l / D e v e l o p m e n t a l Di s a b i l i t i e s Ad u l t Su b s t a n c e Ab u s e Ch i ld Su b s t a n c e Ab u s e SAN D H I L L S CE N T E R 05 0 2 1 6 H C B O C P a g e 1 1 5 DAYMARK Recovery Services, Inc. Harnett County FY 2015 Advanced Access (Walk-in Clinic) FY 2015-maybe duplicated in this section Number of Walk-ins seen: 1,695 Emergency Room Diversion: 542 people diverted from ER Harnett County Specific Data: Patients Seen · Au..e/Paver for FY Endinu.. June 2015 Unduplicated Indigent Medicaid Medicare Medicare/ Patients FY 2015 Medicaid Adults 574 270 82 143 Children 73 161 0 0 Grand Total 647 431 82 143 Private Insurance 109 44 153 *Note: Over 358 Harnett County residents received services outside of Harnett County. Services were provided in Cabarrus, Davidson , Guilford, Hoke, Lee, Montgomery, Moore, Randolph, Rowan, Union, and Vance counties. DAYMARK Fiscal Impact on Harnett County as an Employer: • The Harnett Center has 19 Staff with 9 of those Staff being Harnett County Residents. We have an additional1 Harnett County Residents working in other offices. Totals 1,178 278 1,456 • In FY 2015 our projected budget was $1.1 million and that was spent in Harnett County. Services Provided at the Harnett Center: Advanced Access: Walk-n Crisis services Adult and Child/Adolescent Mental Health and Substance Abuse Assessments Adult and Child/Adolescent Medication Management and Psych Evaluations Adult Mental Health and Substance Abuse groups Adolescent Substance Abuse group for school aged kids who have been suspended from Harnett schools for various drug/alcohol related charges (Right Choice Program) Adolescent Mental Health groups Trauma Focused CBT for children and adolescents Intensive In-Home Services to Harnett and Lee County SAlOP Monday, Wednesday and Friday's OWl assessments and group (Daytime and evening hours) As sertiveness Community Treatment Team (ACTT) Emergency Service AFTER-HOURS call1-866-275-9552 www .daymarkrecovery .org 050216 HC BOC Page 116 Independent Benefit Advisors Harnett County Government John Rankins Human Resources & Risk Management Director 1 02 East Front Street Lillington , NC 27546 April 25 , 2016 Dear John , Age n da Item 9 1121 Pemberton Hill Road Apex, NC 27502 Toll Free 888-303-9690 Phone 919-303-9690 Fax 919-303-9691 www. t hebenejitadvisors. com We have completed our analysis of Harnett County 's Self-Funded Health Plan administration for the July 1, 2016 effective date . Request for self-funded proposals were sent to the following Carriers I TPA's : Aetna United Healthcare (UHC) BCBSNC, the current TPA administering the County's Health Plan was advised that the County went to the Marketplace for proposal offering them the opportunity to review their fixed costs. BCBSNC also communicated to me that they would not allow carving out the Rx or Stop -Loss if the County wanted to retain BCBSNC as their Health Plan TPA. Proposals : Aetna-Based on the Fixed Cost Projections and provider discounts in Harnett and surrounding counties, the recommended renewal increase is 10.1 % over the current budget. Aetna 's Medical Trend is one of the lowest at 9.0 %. Additionally, Aetna has communicated that their provider discounts are slightly better than BCBSNC in the provider referral pattern in Harnett County. Since Harnett County would be a new client, the provider new business discounts are greater than their current discounts. Aetna will allow Carve-Out for Rx and Stop-Loss. In addition , Aetna has offered a three year administration fee guarantee. Aetna 's references : Alamance County and Person County 050216 HC BOC Page 117 BCBSNC -The County's current TPA. Based on the Renewal Fixed Cost for Administration and Stop-Loss, an 11.2% renewal is recommended for the July 1 , 2016 effect date . BCBSNC's Medical Trend is running at 11.3% currently. BCBSNC will not allow carve-outs for Rx or Stop-Loss. BCBSNC administration fees are guaranteed for three years. United Healthcare (UHC)-The fixed cost are very competitive and the current Medical Trend is the lowest at 8 .8 %. The provider discounts are approximately 1 .5 % lower than BCBSNC . UHC did offer a $20 ,000 annual (3 year) Well ness Budget and a $10,000 Implementation Fund . Based on the current TPA's analysis, Aetna has the most competitive proposal. Things to consider moving to an Aetna contract 711 12016: Run Out claims (IBNR) for the current BCBSNC TPA 2016 FY is approximately $800 ,000 includes administration and claims paid by BCBSNC. Normally, the first two months (July & August) of the new 2017 FY with Aetna will have lower Claims Loss Ratios that should replenish the IBNR Funds. Provider Disruption -There will be some Harnett County members that may have to change providers. -The Rx Formulary with Aetna may have differences that will need to be communicated. Aetna has been very active in the Accountable Care Organization (ACO) negotiating with hospital and providers for outcomes based results in the rural Harnett County, Eastern N.C. Although BCBSNC is also beginning their ACO product, it is only available in the Wake and Durham County regions. Aetna 's owned affiliated TPA Meritian Health will be the County's administrator. The benefit of having the affiliated I owned TPA allows the County to customize benefits outside of the rigidness of Aetna 's Fully Insured products. Unfortunately, BCBSNC does not have an affiliated I owned TPS that administers customized plans. Currently, BCBSNC administers all their Self-Funded Plans of their Standard Fully insured platform. This causes claim payi ng issues when an off client implements benefits outside of BCBSNC's standard fully insured benefits. 050216 HC BOC Page 118 DENTAL (Delta Dental) IBA negotiated a 3 year administrative fee guarantee at the current rate of $4.66 PEPM (7/1/2016-3/30/2019). Based on the current 12 month dental claim experience a 2.6% renewal projection is recommended . VISION (Superior Vision) IBA has negotiate with Superior Vision a 25 .5% decrease over Blue 20-20. The rates are guaranteed for 4 years with the frame allowance increased to $150 annually over the current $130 Blue 20-20 allowance. FSA (Health Equity) Flexible Spending Account (FSA) currently the County uses the BCBSNC vendor, Health Equity. Should the County move to Aetna (or not) the recommendation is to use an IBA approved FSA administrator named P&A Group . Most of our governmental clients use P&A. Recommendation is for the county to pay the administrative fee of $4 .00 (lower than the current $4.25) for employees selecting the FSA. Note that the county saves 7.65% of all pre-tax dollars (not subject to payroll taxes) that an employee elects in the FSA. This savings will more than cover the administrative FSA fee. BASIC LIFE and AD&D, VOLUNTARY LIFE and AD&D, SHORT & LONG TERM DISABILITY (Reliance Standard) Current rates are guaranteed through July 1 , 2017. Additional $10,000 employee voluntary life insurance is available with no Evidence of Insurability (EOI) for those employees who initially purchased life insurance but did not reach the maximum $150 ,000 guarantee issue . All others have EOI. WORKSITE BENEFITS (Transamerica) Transamerica offering of Accident, Cancer, Critical Illness and Hospital Indemnity Harnett County needs to decide if they want to use individual benefit counselors I enrollers through worksite services. Sincerely, /,I f/j; / .. John Gasiorowski, CHC Certified Health Consultant 050216 HC BOC Page 119 BCBSNC 11.2% Renewal Projection Aetna 10.1% Renewal Projection United Healthcare 12.4% Renewal Projection fB A ' In d e p e n d e n t Be n e f i t Ad v i s o r s Ha r n e t t Co u n t y Se l f - F u n d e d He a l t h Pl a n Co s t & Co n t r i b u t i o n Co m p a r i s o n Me m b e r s h i p Prem i u m Eq u i v a l e n t s Empl o y e e Co n t r i b u t i o n s Perce n t In c r e a s e Empl o y e r Co n t r i b u t i o n s Prem i u m Eq u i v a l e n t s Empl o y e e Co n t r i b u t i o n s Perce n t In c r e a s e Empl o y e r Co n t r i b u t i o n s Prem i u m Eq u i v a l e n t s Empl o y e e Co n t r i b u t i o n s Perce n t In c r e a s e Empl o y e r Co n t r i b u t i o n s Re n e w a l Ef f e c t i v e Da t e : Ju l y 1, 20 1 6 Re p o r t Da t e : Ap r i l 26 , 20 1 6 63 3 7 1 28 $6 4 9 .30 $9 2 3 . 6 9 $9 0 2 . 7 6 $0 .00 $2 7 4 .39 $2 5 3 .4 6 11 . 2 % 18 . 0 % 9% / - 4 9 % $6 4 9 .3 0 $6 4 9 . 3 0 $6 4 9 . 3 0 $6 4 1 . 9 1 $9 1 3 .64 $8 9 2 .94 $0 . 0 0 $2 7 1 . 7 3 $2 5 1 . 0 3 10 .1% 16 .9% 8% / - 5 0 % $6 4 1 . 9 1 $6 4 1 .91 $6 4 1 .91 $6 5 5 . 3 1 $9 3 4 .77 $9 1 3 .59 $0 . 0 0 $2 7 9 . 4 6 $2 5 8 . 2 8 12 .4% 20 .0% 11 % / -4 8 % $6 5 5 . 3 1 $6 5 5 . 3 1 $6 5 5 .31 I BA h as ne g o ti at e d a 3 ye a r ad m i n i s t r a t iv e rat e gu a r a n t ee fr om Ae tn a . BC B S N C an d UH C 75 80 7 $1 , 2 2 1 .98 $5 9 3 , 5 1 5 $5 7 2 . 6 8 $6 9 ,5 30 15 .0% $6 4 9 .30 $5 2 3 ,98 5 $1 , 2 0 8 .68 $5 8 6 ,85 1 $5 6 6 . 7 7 $6 8 , 8 2 9 13 . 8 % $6 4 1 .91 $5 1 8 ,02 1 $1 ,23 6 . 6 4 $5 9 9 ,50 8 $5 81 . 3 3 $7 0 ,67 3 16 . 7 % $6 5 5 .31 $5 2 8 ,83 5 9 ,68 4 $7 , 1 2 2 , 1 7 6 11 .2% $8 3 4 ,35 5 14 .0% $6 ,28 7 ,8 21 11 .2% $7 , 0 4 2 , 2 0 9 10 .1 % $8 2 5, 9 5 3 13 . 0 % $6 ,21 6 ,25 6 10 .1 % $7 , 1 9 4 ,10 1 12 . 4 % $8 4 8 ,07 9 16 .0 % $6 ,34 6 ,02 2 12 . 4 % 05 0 2 1 6 H C B O C P a g e 1 2 0 fB A > In d e p e n d e n t Be n e f i t A d ~ Ha r n e t t Co u n t y Sel f - F u n d e d He a l t h Pl a n Em p l o y e e Pa y r o l l De d u c t i o n Co m p a r i s o n s Current BCBSNC 2015-2016 BCBSNC 11.2% Renewal Projection ' Aetna 10.1% Renewal Projection United Healthcare 12.4% Renewal Projection Em p l o y e e Co n t r i b u t i o n s Em p l o y e e Co n t r i b u t i o n s Em p l o y e e Co n t r i b u t i o n s Em p l o y e e Co n t r i b u t i o n s Re n e w a l Ef f e c t i v e Da t e : Ju l y 1, 20 1 6 Re p o r t Da t e : Ap r i l 26 , 20 1 6 Em p l o y e e E m p l o y e e + 1 De p e n d e n t Fa m i l y $0 .00 $2 3 2 .53 $4 9 7 .98 Em p l o y e e Em p l o y e e +S p o u s e Em p l o y e e + Ch i l d ( r e n ) Fa m i l y $0 . 0 0 $2 7 4 .39 $2 5 3 . 4 6 $5 7 2 . 6 8 $0 .00 $2 7 1 .73 $2 5 1 . 0 3 $5 6 6 . 7 7 $0 . 0 0 $2 7 9 . 4 6 $2 5 8 . 2 8 $5 8 1 . 3 3 Note: Currently under the 3 Tie r St r u c t u r e : Em p l o y e e + 1 De p e n d e n t , an em p l o y e e ca n ei t h e r ha v e a sp o u s e or on e ch i l d co v e r e d . Fa m i l y co v e ra g e wo u l d co n s i s t of em p l o y e e + 2 children or more and employee, sp o u s e an d ch i ld or ch i l d r e n . Un d e r th e pr o p o s e d 4 Ti e r St r u c t u r e : Th e Em p l o y e e + 1 De p e n d e n t ch a n g e s to Em p lo y e e + Sp o u s e . Th e ne w 4t h Ti e r Em p l o y e e + Ch i l d ( r e n ) al l o w s on e o r mo r e ch i l d r e n (N o Sp o u s e ) an d th e Fa m i l y st a y s th e sa m e . 05 0 2 1 6 H C B O C P a g e 1 2 1 Claims Annual Medical Trend IB In d e p e n d e n t B e n e f i t A d v ~ o r s Ha r n e t t Co u n t y Go v e r n m e n t Se l f - F u n d e d He a l t h Ca r r i e r I TP A Co m p a r i s o n Re n e w a l Ef f e c t i v e Da t e : Ju l y 1, 20 1 6 Re p o r t Da t e : Ap r i l 25 , 20 1 6 Ae t n a BC B S N C $5 ,84 9 ,20 8 $5 ,84 9 ,20 8 9. 0 % (T r u e ) 9.0% (M o d i f i e d ) Un i t e d He a l t hc a r e $5 ,93 6 ,94 6 8. 8 % (T r u e ) - ~ ·~ - - - - - - - 1 " > - - · - - ~ · Fixed Costs Administrative Fee (PEP M ) $2 9 . 4 0 $3 6 . 4 9 $2 5 .00 Administration Rates Gu a r a n t e e 3 Ye a r 3 Ye a r 3 Ye a r Stop-Loss Cost ($175,00 0 ) $3 2 . 5 0 $3 2 .60 $3 5 .24 Total Fixed Cost (PEPM) $6 1 . 9 0 $6 9 . 0 9 $6 0 . 2 4 Renewal Projection 10 . 1% 11 . 2 % 12 . 4 % 05 0 2 1 6 H C B O C P a g e 1 2 2 Membership Current Delta Dental 2015-2016 Membership Delta Dental 2.6% Renewal Projection 1B N In d e p e n d e n t Be n e f i t Ad v i s o r s Ha r n e t t Co u n t y Se l f - F u n d e d De n t a l Pl a n Em p l o y e e Pa y r o l l De d u c t i o n Co m p a r i s o n s De l t a De n t a l Re n e w a l Ef f e c t i v e Da t e : Ju l y 1, 20 1 6 Re p o r t Da t e : Ap r i l 25 , 20 1 6 Em p l o y e e + 1 . Em p l o y e e 0 d t Fa m 1 l y Mo n t h l y To t a l An n u a l To t a l ep e n en 40 3 14 2 96 64 1 76 9 2 Em p l o y e e Co n t r i b u t i o n s $2 8 . 0 9 $5 5 . 3 0 $1 0 5 . 18 $2 9 , 2 7 0 $3 5 1 , 2 4 2 Em p l o y e e + . Em p l o y e e Em p l o y e e + Sp o u s e Ch i l d ( r e n ) Fa m 1 l y Mo n t h l y To t a l An n u a l To t a l 40 3 95 55 88 64 1 76 9 2 Em p l o y e e Co n t r i b u t i o n s $2 8 . 8 1 $5 7 . 4 8 $6 0 . 8 5 $1 0 9 . 2 1 $3 0 ,02 8 $3 6 0 ,33 9 Em p l o y e e s pa y 100 % of th e De n t a l Pl a n 05 0 2 1 6 H C B O C P a g e 1 2 3 In d e p e n d e n t Be n e f i t Ad v i s o r s Ha r n e t t Co u n t y Volun t a r y Vi s i o n Pl a n Re n e w a l Co s t Co m p a r i s o n Su p e r i o r Vi s i o n Re n e w a l Ef f e c t i v e Da t e : J u l y 1, 20 1 6 Re p o r t Da t e : Ap r i l 1 3 , 20 1 6 BCBSNC Current Plan I Pr e m i u m I $8 . 6 8 I $1 6 . 4 9 I $1 7 . 3 6 I $2 5 .52 I 2015-2016 Superior Vison NA Renewal Plan I Pr e m i u m I $6 . 4 6 I $1 2 . 2 8 I $1 2 .93 I $1 9 .00 I -2 5 . 5 % 2016-2017 Em p l o y e e s pa y 10 0 % o f th e vi s i o n pl a n co s t . 05 0 2 1 6 H C B O C P a g e 1 2 4 Benefit Frequency Co pays In-Network Coverage Independent Benefit Advisors Harnett County Voluntary Vision Plan Benefits & Cost Superior Vision Renewal Effective Date: July 1, 2016 Report Date: April13, 2016 Benefits Exam 12 Months Frames 24 Months Contact Lens Fitting 12 Months Lenses 12 Months Contact Lens 12 Months Exam $10 Eyewear $25 Contact Lens Fitting $25 Exam Covered in full after $10 copay. Network providers file the claim for members. do not need to file for reimbursement. Ophthalmologist I Optometrist Exam Covered in Full r-- Frames $1 50 Allowa nce Contact Lens Fitting Covered in Full/ $50 Allowance (Standard I Specialty) Single Vison Covered in Full Bifocal Covered in Full Lenses Trifocal Covered in Full Progressive Covered at lined trifocal level Lenticular Covered in Full - Contact Lenses $150 Allowance - Medically Necessary Contact Lenses Covered in Full - - Members --- 20% off lens upgrades and 30 % off additiona l pairs of glasses. Discounts are provided by Disc ounts participating providers. Members should verify if their provider participates in the discount feature before receiving service . Renewal Monthly Premiums Employee Employee & Spouse Employee & Child(ren) Family $6.46 $12.28 $12.93 $19.00 IBA has negotiated a rate guaranteed for 4 years, until June 30, 2020 Co ntact lenses are in lieu of eyeglass lenses and frames benefit 050216 HC BOC Page 125 HARNETT COUNTY FINANCIAL SUMMARY REPORT Agenda Item /0 March, 2016 GENERAL FUND (1) FYE 2016 Activity Total 2015-2016 (includes Percent Same Period Department FYE 2014 FYE 2015 Adjusted Budget encumbrances) to Date Last Fiscal Year Governing Body $ 164,631 $ 158,070 $ 277,153 $ 230,951 83.33% $ 67,110 Admin istration 250,759 280,372 263,472 352,361 133.74% 141,455 Legal Services 103,351 8,609 69,617 146,698 210.72% 11,836 Engineering 1 42,335 Human Resources 254,738 247,154 238,649 217,632 91.19% 149,507 Board of Elections 303,532 305,481 442,442 275,110 62.18% 248,800 Finance 729,469 833,532 842,115 767,408 91.13% 469,282 Clerk of Court 77,704 79,320 411,771 64,942 15.77% 62,383 Tax 1,569,231 1,588,997 1,695,468 1,108,201 65.36% 1,046,614 General Services 140,485 153,360 161,852 105,756 65.34% 112,551 Fleet Maintenance 438,847 603,102 579,622 366,102 63 .16% 431,634 Transportation 1,004,266 839,486 1,859,552 934,475 50.25% 551,847 Transportation -Admin 194,790 209,741 219,108 106,846 48.76% 145,866 Facilities Maintenance 3,400,887 3,736,788 3,708,493 2,465,098 66.47% 2,242,883 Register of Deeds 730,166 695,654 790,642 527,448 66.71% 509,334 Information Technology 1,301,628 1,726,510 1,917,855 1,461,678 76.21% 1,259,581 GIS 432,327 436,602 615,987 449,039 72.90% 307,871 Sheriff 10,166,283 10,205,366 10,202,126 6,666,830 65.35% 7,178,249 Campbell Deputies 354,232 389,674 480,900 316,105 65.73% 289,425 Harnett CJPP 80,119 Sheriff's Department Grants 15,213 1,607 46,161 23,765 51.48% 1,607 Child Support Enforcement 66,257 70,126 76,867 47,219 61.43% 51,110 Governor's Highway Safety 26,536 Communications 1,219,142 1,389,574 1,722,028 1,182,960 68.70% 1,012,597 School Resource Officers 691,067 476,324 68.93% Jail 4,306,490 4,407,161 4,792,299 3,064,632 63.95% 3,181,986 Emergency Services 737,021 765,164 838,463 479,950 57.24% 522,553 Emergency Services Grant 32,000 60,000 0 .00% Emergency Medical Service 3,991,897 4,080,768 4,368,228 2,887,683 66.11% 2,798,411 EMS Transport 1,083,318 1,144,801 1,155,913 808,459 69.94% 743,135 Rescue Districts 3,314,704 3,361,704 3,361,704 2,521,278 75.00% 2,801,421 An imal Services 376,744 431,707 498,413 284,229 57.03% 287,636 Medical Examiner 50,000 47,050 65,000 44,500 68.46% 31,600 JCPC Admin 4,516 8 ,040 4,193 52 .15% 1,893 Public Safety Appropriations 124,334 79,180 71,168 53,213 74.77% 60,485 Emergency Telephone System 240,521 236,688 176,950 Radio System 300,204 246,495 285,000 107,046 37.56% 155,809 Harnett Regional Jetport 174,955 208,990 209,736 121,352 57.86% 128,380 Soil & Water 124,133 161,801 183,879 121,817 66.25% 112,063 Environmental Protection 4,000 4,000 4,000 4,000 100.00% 4,000 Forestry Program 114,849 112,289 111,511 71,012 63 .68% 76,455 Economic/Physical Dev. App. 449,748 458,253 576,000 283,429 49 .21% 291,345 Industrial Development 776,301 1,382,346 674,272 361,997 53.69% 731,495 Planning & Inspections 1,321,571 1,362,552 1,365,164 925,674 67.81% 948,552 Community Development (BG) 1 ,129 735 300 2 0 .67% 290 Abandoned MFG Home 31,903 57,241 36,298 22,749 62.67% 37,617 Cooperative Extension 351,557 289,118 389,913 190,424 48.84% 178,372 CCR&R -Block Grant 31,419 25,623 22,443 12,131 54.05% 22,810 CCR&R -United Way 2,483 379 600 104 17.33% 340 Parents As Teachers 158,263 44,813 59,354 33,829 57.00% 28,390 Adolescent Parenting 59,107 60,321 70,295 53,203 75 .69% 45,182 U:\My Oocuments\Monthly Reports\2015 -2016\March 2016 -Financial State ments.xls)C 1 050216 HC BOC Page 126 HARNETT COUNTY FINANCIAL SUMMARY REPORT 4/22/2016 March, 2016 GENERAL FUND FYE 2016 Activity Total 2015-2016 (includes Percent Same Period Department FYE 2014 FYE 2015 Adjusted Budget encumbrances) to Date Last Fiscal Year 4-H Teen Court & At Risk 45,686 49,773 30,115 60.50% 33,006 Child Care Youth Training 27,367 50,723 Race to the Top 13,570 11,107 3,492 31.44% 13,924 Adolescent Parenting-BJRH 3,789 14,200 Special Programs 24,495 13,616 55.59% Department on Aging 283,332 307,602 317,411 212,716 67 .02% 208,418 Family Caregiver Support 51,769 64,108 64,360 42,903 66.66% 45,226 RSVP 73,276 77,658 77,258 54,474 70.51% 56,163 CAP-Disabled Adults 326,783 328,753 378,328 231,131 61.09% 245,805 Nutrition for Eld e rly 378,087 414,989 437,457 297,579 68.02% 277,830 Health 5,787,018 6,014,268 7,282,246 4,217,003 57.91% 4,147,998 Mental Health 815,679 605,679 605,679 554,259 91.51% 554,259 Social Services 9,359,396 10,155,398 10,585,495 7,309,963 69.06% 6,897,373 Public Assistance 7,829,453 7,905,017 10,088,010 6,738,240 66.79% 5,744,479 Veteran's Services 172,197 178,634 183,173 128,663 70.24% 128,870 Restitution 110,369 100,304 120,965 71,986 59.51% 72,647 Human Services App. 99,840 90,780 145,000 129,039 88.99% 75,298 Library 928,107 941,972 1,001,229 609,866 60.91% 694,669 Cultural & Recreationa l App. 100,000 150,000 153,000 3,000 1.96% Parks & Recreation 363,011 403,871 455,928 314,314 68.94% 263,872 Education Board of Education-current 20,523,700 21,523,700 21,267,993 15,950,995 75.00% 16,142,775 Board of Education-capital 280,707 136,885 48.76% Central Carolina-current 927,711 928,467 993,967 739,100 74.36% 688,100 Central Carolina-capital Central Carolina-works 25,000 25,000 25,000 0.00% Central Carolina-DOT 70,000 0.00% lnterfund Transfers 1,903,876 64,701 283,334 43,334 15.29% 26,667 Debt Service 13,902,144 44,265,436 21,922,023 16,728,528 76.31% 10,360,061 Contingency 489,926 0.00% Total $ 105,234,405 $ 137,544,080 $ 123,834,804 $ 85,311,055 68.89% $ 76,378,487 Total 2015-2016 FYE 2016 Percent Same Period Revenues: FYE 2014 FYE 2015 Adjusted Budget Activity to Date Last Fiscal Year Ad Valorem Taxes Real and Personal $ 54,120,822 $ 53,930,707 $ 54,295,343 $ 53,598,412 98.72% $ 52,614,663 Motor Vehicles 3,949,979 5,712,141 5,654,182 3,909,985 69.15% 3,640,700 Sales Tax 14,884,497 16,757,810 16,154,459 8,226,914 50.93% 9,119,237 Other taxes 1,037,719 1,053,493 1,200,000 739,264 61.61% 613,069 Permits & Fees 2,763,205 2,515,489 3,723,930 2,118,672 56.89% 1,798,994 Intergovern mental Revenue 19,304,274 18,884,854 19,638,170 12,143,340 61.84% 10,469,232 Sales & Services 7,658,151 7,838,973 8,840,960 6,850,389 77.48% 4,718,343 Other Revenues 3,451,519 3,741,739 3,549,982 1,714,544 48.30% 2,278,781 Rents, Concessions. & Fees 77,898 77,652 78,779 73,684 93.53% 45,711 Other Finance Sources 857,548 29,108,938 6,388,000 5,938,000 92.96% 3,896 lnterfund Transfe rs 460,947 322,415 55,656 7,501 13.48% Fund Balance Appropriated 4,255,343 0.00% Total $ 108,566,559 $ 139,944,211 $ 123,834,804 $ 95,320,705 76.97% $ 85,302,626 Revenues over/(under) expend itures $ 2,400,131 $ 10,009,650 8,924,139 U:\My Ooc:um~nts\Monthly Re ports\20 1S · 2016\March 2016-Financial Statements,xlsx 2 050216 HC BOC Page 127 HARNETT COUNTY FINANCIAL SUMMARY REPORT 4/22/2016 March, 2016 GENERAL FUND Cash and Investments Cash Tax Lockbox MBS NCCMT Total March, 2016 s 3,888,938 s s 5,910,697 s 31,321,226 s 41,120,861 February, 2016 s 6,184,218 s s 5,460,397 s 29,217,771 s 40,862,386 January, 2016 s 10,575,231 s s 4,715,250 s 27,749,119 s 43,039,600 December, 2015 s 638,944 s s 4,715,250 s 27,050,869 s 32,405,064 November, 2015 s s s 4,715,250 s 24,697,474 s 29,412,724 October, 2015 s s s 3,415,750 s 15,184,900 $ 18,600,650 September, 2015 $ s $ 1,799,750 $ 16,262,992 $ 18,062,742 August, 2015 $ $ $ 1,799,750 $ 14,138,439 $ 15,938,189 July, 2015 $ 482,070 $ $ 1,199,750 $ 19,037,670 $ 20,719,491 June, 2015 $ 6,004,643 $ $ 999,750 $ 18,681,713 $ 25,686,107 May, 2015 s 3,587,900 s $ 1,149,750 $ 22,024,531 $ 26,762,181 April, 2015 $ 10,758,278 $ $ 1,099,750 $ 20,688,202 $ 32,546,230 March, 2015 s 19,176,680 $ $ 1,099,750 $ 19,219,802 s 39,496,232 Debt Service and Transfer Requirements Estimated Fund Balance In the governmental fund financial statements, fund balance is composed of five classification s designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows: Non-Spendable Fund Balance- Restricted Fund Balance- Committed Fund Balance- Assigned Fund Balance - Unassigned Fund Balance - This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for spec ific purposes imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fund balance . That portion of fund balance that the County intends to use for specific purposes. The County Commissioners have the authority to assign fund balances. This classification repres ents the portion of fund balan ce that ha s not been ass igned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund. U:\My Oocuments\Monthly Reports\2015 -2016\March 2016 -Financial Statements.xlsx 3 050216 HC BOC Page 128 HARNETT COUNTY FINANCIAL SUMMARY REPORT March, 2016 GENERAL FUND Unassigned Fund Bal ance at June 30, 2015 Year to Date Revenues over/(under) Exp enditures Remaining Debt Payments for this Year Outstanding budget amendments Year to Date Fund Balance Appropriated If the County were to stop operations at the end of this month and had no further receivables or payables, then this would be the estimated fund balance amount and its percentage of expenditures. Amount by which fund balance percentage will change (5 ,193,495) (4,255,343) $ 19,417,388 10,009,650 29,427,038 (9,448,838) $ 19,978,200 16.13% $ 1,238,348 17.89% The Harnett County Board of Commissioners have approved a fund balance policy which strives to maintain a minimum fund balance of 15%. U:\Mv Oocuments\Monthly Reports\2015 · 2016\March 2016 -Financial Statements.xlsx 4/22/2016 4 050216 HC BOC Page 129 HARNETT COUNTY FINANCIAL SUMMARY REPORT 4/22/2016 March, 2016 PUBLIC UTILITIES FUND FYE 2016 Activity Total 2015-2016 (includes Percent Same Period Department FYE 2014 FYE 2015 Adjusted Budget encumbrances) to Date Last Fiscal Year Admin/CSR/Meter Services $ 19,229,033 $ 40,477,963 $ 11,608,944 $ 4,104,245 35.35% $ 12,294,336 Water Treatment 3,671,291 3,965,881 4,466,822 2,863,143 64.10% 2,532,539 Wastewater Treatment 1,965,319 1,908,016 2 ,397,828 1,134,739 47 .32% 1,355,389 Wastewater Treatment SHWW 1,860,402 1,869,169 2,337,624 1,294,077 55.36% 1,230,269 Distribution 3,383,463 3,607,800 4,607,923 2,596,046 56.34% 2,691,394 Collections 2,975,052 3,006,906 3,363,958 1,837,265 54.62% 2,088,498 Total $ 33,084,560 $ 54,835,735 $ 28,783,099 $ 13,829,515 48.05% $ 22,192,425 Total 2015-2016 FYE 2016 Percent Same Period Revenues : FYE 2014 FYE 2015 Adjusted Budget Activity to Date Last Fiscal Year Intergovernmental Revenue $ 3,703 $ 3,703 $ 3,703 $ 3,703 100.00% $ 3,703 Sales & Services 30,275,723 30,134,602 26,984,920 22,556,953 83.59% 20,697,711 Other Revenues 13,281,536 119,895,351 1,794,476 1,045,886 58.28% 1,189,825 Rents, Concess. & Feees 96 172 14 Other Finance Sources 473,683 13,731,430 1,440,3 15 lnterfund Transfers 150,000 1,452,130 652,130 Fund Balance Appropriated Total $ 44,184,741 $ 165,217,388 $ 28,783,099 $ 23,606,542 82.02% $ 23,983,698 Revenues over/(under) expenses $ 9,777,027 $ 1,791,273 Cash and Investments Cash Lockbox NCCMT Total March, 2016 $ 31,388,435 $ 3,343,019 $ 570,299 $ 35,301,753 February, 2016 $ 29,859,796 $ 3,507,930 $ 555,108 $ 33,922,833 January, 2016 $ 29,009,846 $ 3,010,381 $ 554,829 $ 32,575,057 December, 2015 $ 24,228,551 $ 3,662,494 $ 553,621 $ 28,444,666 November, 2015 $ 24,058,100 $ 3,267,333 $ 552,071 $ 27,877,505 October, 2015 $ 23,345,138 $ 3,268,625 $ 549,916 $ 27,163,678 September, 2015 $ 22,373,066 $ 3,142,028 $ 5 49,700 $ 26,064,794 August, 2015 $ 20,802,670 $ 3,162,849 $ 549,270 $ 24,514,789 July, 2015 $ 19,413,391 $ 3,411,495 $ 549,057 $ 23,373,942 Jun e , 2015 $ 21,051,962 $ 2,602,443 $ 548,475 $ 24,202,879 May, 2015 $ 20,248,407 $ 2,565,016 $ 547,616 $ 23,361,038 April, 2015 $ 22,900,249 $ 2,178,132 $ 544,445 $ 25,622,825 March, 2015 $ 24,744,895 $ 1,692,081 $ 543,143 $ 26,980,119 Debt Service and Transfer Requirements Current Year Outstandin~ Interest $ 2,660,203 $ 29,561,667 Principal $ 4,621,391 80,736,891 Transfers Out $ $ 7,281,594 $ 110,298,558 U:\My Documents\Monthly Re ports\2015. 2016\March 20 16 · Fi nandal Statements.xiS)( 5 050216 HC BOC Page 130 U:\My Ooc uments\Monthly Reports\2015 ~ 2016\March 2016 • Finandal Statements .xlsx 6 050216 HC BOC Page 131 HARNETT COUNTY FINANCIAL SUMMARY REPORT 4/22/2016 March, 2016 WORKER'S COMPENSATION FUND FYE 2016 Activity Total 2015-2016 (includes Percent Same Period Category FYE 2014 FYE 2015 Adjusted Budget encumbrances) to Date Last Fiscal Year Fixed Cost $ $ 29,000 $ 35,000 $ 21,000 60.00% $ 402,064 Claims Funded 2,979,815 123,636 1,865,000 889,646 47.70% Total $ 2,979,815 $ 152,636 $ 1,900,000 $ 910,646 47.93% $ 402,064 Total 2015-2016 FYE 2016 Percent Same Period Revenues: FYE 2014 FYE 2015 Adjusted Budget Activity to Date Last Fiscal Year Departmental Charge $ 1,704,822 $ 1,821,371 $ 1,750,000 $ 694,117 39.66% $ 661,228 Other revenues 280,523 250,795 150,000 259,423 172.95% $ 106,733 Fund Balance Appropriated Total $ 1,985,345 s 2,072,166 $ 1,900,000 $ 953,540 50.19% s 767,961 Revenues over/(under) expenses $ 42,894 $ 365,897 Cash and Investments Cash NCCMT Total March, 2016 $ 1,711,933 $ 1,211,772 $ 2,923,705 February, 2016 $ 1,532,422 $ 1,211,772 $ 2,744,194 January, 2016 $ 1,556,134 $ 1,211,772 $ 2,767,906 December, 2015 $ 1,193,599 $ 1,211,772 $ 2,405,371 November, 2015 $ 1,273,094 $ 1,211,772 $ 2,484,866 October, 2015 $ 1,329,590 $ 1,211,772 $ 2,541,362 September, 2015 $ 1,238,990 $ 1,211,772 $ 2,450,762 August, 2015 $ 1,234,512 $ 1,211,772 $ 2,446,284 July, 2015 $ 1,140,351 $ 1,211,772 $ 2,352,123 June,2015 $ 1,588,872 $ 1,234,390 $ 2,823,262 May, 2015 $ 1,273,019 $ 562,026 $ 1,835,045 April, 2015 $ 1,248,082 $ 562,026 $ 1,810,108 March, 2015 $ 1,114,579 $ 562,026 $ 1,676,605 Liability Liability as of July 1 $ 2,839,689 Current year claims and #of Claims this 60 changes in estimates 312,093 fiscal year Actual claim payments 104,756 Liability as of end of month $ 3,047,026 U:\My Oocuments\Monthly Reports\2015 • 2016\M arch 2016 • Financial St atements.xl sx 7 050216 HC BOC Page 132 HARNETT COUNTY FINANCIAL SUMMARY REPORT 4/22/2016 March, 2016 EMPLOYEE CLINIC FUND FYE 2016 Activity Total 2015-2016 (includes Percent Same Period Category FYE 2014 FVE 2015 Adjusted Budget encumbrances) to Date last Fiscal Year Employee Clinic $ 83,514 $ 121,440 $ 254,588 $ 88,604 34.80% $ 80,8 41 Total $ 83,514 $ 121,440 $ 254,588 $ 88,604 34.80% $ 80,841 Total 2015-2016 FYE 2016 Percent Same Period Revenues: FYE 2014 FYE 2015 Adjusted Budget Activity to Date Last Fiscal Year Departmental Charge $ 282,984 $ 228,950 $ 254,588 $ 177,725 69.81% s 171,025 Other revenues Fund Balance Appropriated Total s 282,984 s 228,950 $ 254,588 s 177,725 69.81% s 171,025 Revenues over/(under) expenses s 89,121 $ 90,184 Cash and Investments Cash NCCMT Total March, 2016 $ 626,534 s 29,241 $ 655,776 February, 2016 s 619,752 s 29,241 s 648,994 January, 2016 $ 612,081 $ 29,241 $ 641,322 December, 2015 $ 602,255 $ 29,241 s 631,496 November, 2015 $ 592,428 $ 29,241 $ 621,670 October, 2015 $ 582,054 $ 29,241 s 611,295 September, 2015 $ 554,324 $ 29,241 s 583,566 August, 2015 $ 544,121 s 29,241 s 573,362 July, 2015 $ 533,487 s 29,241 s 562,729 June,2015 s 542,686 $ 29,241 s 571,928 May, 2015 $ 534,685 $ 29,241 $ 563,926 April, 2015 s 529,175 $ 29,241 $ 558,416 March, 2015 $ 520,088 $ 29,241 $ 549,330 Employee Clinic Utilization #of Visits Health Prevention March, 2016 163 February, 2016 159 January, 2016 182 13271 December, 2015 196 #Flu shots November, 2015 132 October, 2015 144 September, 2015 131 #Pneumonia shots 0 August, 2015 98 July , 2015 113 June,2015 117 May, 2015 124 April, 2015 112 March, 2015 U:\Mv Documents\Monthly Reports\201S -2016\March 2016 -Fin a ncia l St atements.xlsx 8 050216 HC BOC Page 133 HARNETT COUNTY FINANCIAL SUMMARY REPORT 4/22/2016 March, 2016 MEDICAL INSURANCE FUND FYE 2016 Activity Total 2015-2016 (includes Percent Same Period Category FYE 2014 FYE 2015 Adjusted Budget encumbrances) to Date Last Fiscal Year Paid Claims $ $ 5,205,337 $ 5,500,000 $ 4,472,960 81.33% $ 3,355,622 Fixed Cost 655,329 685,000 611,621 89.29% 578,867 Wellness 1,507 15,000 7,174 47.83% Total $ 5,862,173 $ 6,200,000 $ 5,091,755 82.13% $ 3,934,489 Total 2015-2016 FYE 2016 Percent Same Period Revenues : FYE 2014 FYE 2015 Adjusted Budget Activity to Date Last Fiscal Year Medical Premium Equivilents $ $ 6,687,178 $ 6,200,000 $ 4,871,075 78.57% $ 5,091,800 Other revenues 588,107 10,783 24,463 10,783 Total $ 588,107 $ 6,697,961 $ 6,200,000 $ 4,895,538 78.96% $ 5,102,583 Re ve nues over/(under) expenses $ (196,217) $ 1,168,094 Cash and Investments Cash NCCMT Total March, 2016 $ 1,196,881 $ 543,297 $ 1,740,178 February, 2016 $ 1,354,214 $ 543,297 $ 1,897,511 January, 2016 $ 1,351,919 $ 5 43,297 $ 1,895,216 December, 2015 $ 1,222,061 $ 543,297 $ 1,765,358 November, 2015 $ 1,387,910 $ 543,297 $ 1,931,207 October, 2015 $ 1,290,451 $ 543,297 $ 1,833,748 September, 2015 $ 1,502,651 $ 543,297 $ 2,045,949 August, 2015 $ 1,387,676 $ 543,297 $ 1,930,973 July, 2015 $ 1,204,970 $ 543,297 $ 1,748,267 June, 2015 $ 1,393,258 $ 543,297 $ 1,936,555 May, 2015 $ 1,272,924 $ 543,297 $ 1,816,222 April, 2015 $ 1,300,653 $ 543,297 $ 1,843,950 March, 2015 $ 1,212,904 $ 543,297 $ 1,756,201 February, 2015 $ 1,154,305 $ 543,297 $ 1,697,602 Medical Paid Claims Summary Employees& Total Loss Premium Pre-65 Retirees Membership Net Paid Claims Fixed Cost Ratio Equivalent July, 2015 800 1,162 $ 320,633 .21 $ 54,321.22 69.90% $ 536,400.67 August, 2015 802 1,167 $ 383,357.49 $ 56,855.83 82.22% $ 535,395.42 September, 2015 802 1,169 $ 465,117.51 $ 55,311.71 96.87% $ 537,247.45 October, 2015 808 1,174 $ 650,383.71 $ 103,099.20 141.27% $ 533,359.40 November, 2015 808 1,173 $ 531,699.65 $ 59,136.25 108.27% $ 545,697.46 December, 2015 812 1,177 $ 448,829.22 $ 52,614.19 92.18% $ 544,006.75 January, 2016 820 1,191 $ 418,525.31 $ 56,097.08 86.93% $ 545,957.33 February, 2016 829 1,199 $ 476,696.71 $ 57,028.00 97.08% $ 549,770.71 March, 2016 824 1,192 $ 613,689.61 $ 55,057.79 122.98% $ 543,783.54 April, 2016 May, 2016 June,2016 Year to Date (membership = avg) 812 1,178 $ 4,308,932.42 $ 549,521.27 99.73% $ 4,871,618.73 U:\My Documents\Monthly Reports\2015 . 2016\March 2016 -FinanCial StatemefitS.X/SX 9 050216 HC BOC Page 134 HARNETT COUNTY FINANCIAL SUMMARY REPORT 4/22/2016 March, 2016 DENTAl INSURANCE FUND FYE 2016 Activity Total 2015-2016 (includes Percent Same Period Category FYE 2014 FYE 2015 Adjusted Budget encumbrances) to Date last Fiscal Year Paid Claims $ $ 306,584 $ 506,000 $ 220,918 43.66% $ 178,057 Fixed Cost 35,323 40,000 27,471 68.68% 26,422 Total $ $ 341,907 $ 546,000 $ 248,389 45.49% $ 204,480 Total 2015-2016 FYE 2016 Percent Same Period Revenues: FYE 2014 FYE 2015 Adjusted Budget Activity to Date last Fiscal Year Dental Premium Equivilents $ $ 544,448 $ 546,000 $ 270,141 49.48% $ 449,660 Other revenues 166,433 Total $ $ 544,448 $ 546,000 $ 270,141 49.48% $ 616,093 Revenues over/(under) expenses $ 21,752 $ 411,613 Cash and Investments Cash NCCMT Total March, 2016 $ 255,744 $ $ 255,744 February, 2016 $ 262,475 $ $ 262,475 January, 2016 $ 255,653 $ $ 255,653 December, 2015 $ 257,742 $ $ 257,742 November, 2015 $ 251,362 $ $ 251,362 October, 2015 $ 242,621 $ $ 242,621 September, 2015 $ 249,844 $ $ 249,844 August, 2015 $ 249,852 $ $ 249,852 July, 2015 $ 248,309 $ $ 248,309 June,2015 $ 247,472 $ $ 247,472 May, 2015 $ 246,685 $ $ 246,685 April, 2015 $ 246,310 $ $ 246,310 March, 2015 $ 245,180 $ $ 245,180 Dental Paid Claims Summary Total loss Premium Total Employees Membership Net Paid Claims Fixed Cost Ratio Equivalent July, 2015 399 653 $ 14,975.40 $ 6,090.62 70.66% $ 29,813.15 August, 2015 398 651 $ 31,428.55 $ 3,033.66 116.21% $ 29,654.93 September, 2015 399 650 $ 28,953.57 $ 3,033.66 106.13% $ 30,140.02 October, 2015 403 654 $ 30,171.44 $ 3,033.66 114.74% $ 28,939.38 November, 2015 400 651 $ 19,987.80 $ 3,010.36 74.83% $ 30,735.68 December, 2015 400 651 $ 20,264.80 $ 3,047.64 77.38% $ 30,126.24 January, 2016 409 661 $ 27,163.98 $ 3,056.96 102.76% $ 29,408.35 February, 2016 412 663 $ 20,728.10 $ 3,075.60 76 .42% $ 31,147.59 March, 2016 410 661 $ 29,696.70 $ 3,122.20 110.76% $ 29,629.84 April, 2016 May, 2016 June,2016 Year to Date (membership = avg) 403 655 $ 223,370.34 $ 30,504.36 94.17% $ 269,595.18 U:\My Oocuments\Monthly Reports\2015 . 2016\March 2016 -Financial Statements.xlsx 10 050216 HC BOC Page 135 HARNETT COUNTY FINANCIAL SUMMARY REPORT 4/22/2016 March, 2016 Board of Education Total 2015-2016 FYE 2016 Percent Same Period Fund Group: FYE 2014 FYE 2015 Total Budget Activity to Date Last Fiscal Year State Fund Expenditures $ 118,735,067 $ 82,103,070 69.15% Revenues $ 118,735,067 $ 72,891,417 61.39% $ $ $ $ (9,211,654) $ local Current Expense Fund Expenditures 26,725,166 15,677,137 58.66% Revenues 26,725,166 16,144,991 60.41% $ $ 467,854 $ Federal Grant Fund Expenditures 13,763,719 7,948,850 57.75% Revenues 13,763,719 7,091,298 51.52% $ $ (857,552) Capital Outlay Fund Expenditures 4,194,181 296,835 7.08% Revenues 5,194,181 25,364 0.49% $ $ $ 1,000,000 $ (271,471) $ Child Nutrition Fund Expenditures 11,026,600 7,271,716 65.95% Revenues 11,026,600 7,132,398 64.68% $ $ (139,318) $ Dunn District Fund Expenditures 536,488 253,558 47.26% Revenues 536,488 266,485 49 .67% $ $ $ $ 12 ,927 local Restricted Fund Expenditures 8,070,125 2,844,952 35.25% Revenues 8,070,125 3,554,161 44.04% $ $ 709,209 $ Total All Funds Expenditures 183,051,346 116,396,117 63.59% Revenues 184,051,346 107,106,113 58.19% $ $ 1,000,000 $ (9,290,004) U:\My Oocuments\Monthly Reporu\2015. 2016\March 2016 • Financial Statements.xlsx 11 050216 HC BOC Page 136 HARNETT COUNTY Ag e n d a It e m I 0 SALES TAX ANALYSIS BY ARTICLE 1. !;;urrent llear acJivl!l£ : Ci t y Ho l d Sc h o o l Ho l d @ Ge n e r a l Fu n d Bo a rd of Ed u cat i o n Ha r m l e s s Har ml e s s Fiscal Year 2016 Article 39 Ar t i c l e 40 Ar t i c l e 42 Ar t i c l e 40 Ar t i c l e 42 Ar t icl e 44 Ar t i c l e 46 Ar t i c l e 39 Ar t i c l e 39 Sp e c i a l Di s t r i c t s To t a l Di s t r i b u t i o n July. 20t5 $ 578.603.t6 $ 43 6 .80 8 . 6 2 $ t7 7 ,6t 8 . 9 0 $ t5 t .56 7 . t 9 $ 30 3 , t 3 4 . 3 8 $ 8 .20 $ t5 9 . 2 7 8 . 4 8 $ (8 5 .82 t . 7 7 ) $ (13 9 ,37 9 . 8 4 ) $ 10 8 .59 0 . 0 2 $ 1.6 9 0 . 4 0 7 . 3 4 August, 2015 $ 360,595.60 $ 41 0 ,37 2 . 7 5 $ t3 5, 0 7 7 . 5 6 $ t3 6 , 5 6 4 .05 $ 27 3 , t2 8 . t0 $ 50 .07 $ 89 ,59 1 . 6 6 $ (8 3 , 3 3 7 . 8 0 ) $ (t 72 ,93 9 .97 ) $ 72 , 9 0 8 . 6 5 $ t, 2 2 2 ,0t 0 . 6 7 September, 20t5 $ 577.428.49 $ 41 7 . 4 2 4 . 5 8 $ 17 8 ,62 4 .89 $ 14 3 ,16 6 . 5 1 $ 28 6 ,33 3 . 0 2 $ 12 4 .89 $ 15 9 ,62 5 .27 $ (80 . 2 0 2 .9 2 ) $ (12 4 ,82 3 .23 ) $ 10 8 , 6 7 2 . 9 4 $ 1,66 6 ,37 4 . 4 4 October, 20t5 $ 575,996.92 $ 39 2 ,63 5 .32 $ t8 0,69 3 .7 3 $ t3 t ,68 6 . 3 6 $ 26 3 ,37 2 . 7 3 $ 48 . 5 7 $ t5 7 ,6t 6 . 3 5 $ (72 , 70 9 . 8 5 ) $ ( t0 5 ,78 5 . 9 3 ) $ t0 8 .93 t . 2 6 $ t ,63 2 ,48 5 . 4 6 November, 20t5 $ 557.422.2t $ 4t 3 , 8 8 9 . 8 9 $ t7 5 ,08 8 .22 $ t4 0 ,95 8 .83 $ 28 1 .91 7 . 6 6 $ 46 .49 $ 15 1 ,42 2 . 13 $ (7 9. 4 5 2 . 0 8 ) $ (1 2 7 , 0 7 6. 3 5 ) $ 10 5 ,45 7 .51 $ 1,61 9 ,67 4 . 5 1 December, 2015 $ 653.599.14 $ 50 1 , 6 8 2 . 0 4 $ 20 2 ,90 4 .04 $ 17 3 . 4 2 8 . 4 3 $ 34 6 . 8 5 6 . 8 6 $ 97 .6 2 $ 17 9 . 8 5 9 . 17 $ (9 8 , 5 2 9 . 1 8 ) $ (1 6 1,98 2 .73 ) $ 12 3 ,16 8 . 3 8 $ 1 ,92 1 . 0 8 3 . 77 January, 20t6 $ 526,105.02 $ 36 4 ,86 3 . 8 2 $ 17 1 ,22 3 .66 $ 11 9 , 2 9 2 . 8 1 $ 23 8 ,58 5 . 6 2 $ 31 . 6 6 $ 14 0 , 0 6 8 . 7 3 $ (66 ,01 4 . 0 7) $ (9 7 ,95 4 . 6 0 ) $ 10 0 ,78 3 . 0 0 $ 1,49 6 ,98 5 .66 February, 2016 $ s $ $ $ $ $ $ $ $ $ March, 2016 $ $ $ $ 0 $ 0 $ $ $ $ $ $ Apr~. 2016 $ $ 0 $ $ $ $ $ $ $ $ $ May, 2016 $ $ $ $ $ 0 $ $ $ $ $ $ June, 2016 $ $ $ $ $ $ $ $ $ $ $ $ 3,829,750.54 $ 2, 9 3 7 , 6 7 7 . 0 2 s 1,22 1 ,2 3 1 . 0 0 $ 99 6 ,66 4 .19 $ 1 ,99 3 ,32 8 . 3 8 $ 40 7 .5 0 $ 1,03 7 , 4 6 1 .7 9 $ (5 6 6 , 0 6 7 . 6 7 ) $ (9 2 9 ,94 2 . 6 5 ) $ 72 8 , 5 1 1 . 7 6 1 s 11 ,24 9 ,02 1 . 8 5 1 0.14 0. 0 5 0. 1 1 0. 0 6 0. 0 6 (1 .0 4 ) 0. 0 3 0. 0 3 (0 . 0 2 ) 0. 0 8 O. t O 2, s:;gml!i![ll!Q!! Ill 11rlg[ ll!li!r : Ci t y Ho l d Sc h o o l Ho l d Ge n e r a l Fu n d Bo a r d of Ed u c a t i o n Ha r m l e s s Ha r m l e s s Fiscal Year 2015 Article 39 Art ic l e 40 Ar t i c le 42 Ar t l c l e 4 0 Ar t i c l e 42 Ar t lc l e 4 4 Ar t i c l e 46 Ar t i c l e 39 Ar t i c l e 39 Sp e c i a l Di st ri c t s To t a l Di s t r i b u t i o n July, 2014 $ 363,495.28 $ 38 9 ,72 2 . 9 9 $ 12 6 ,80 7 .61 $ 13 2 .88 4 . 0 2 $ 26 5 ,76 8 . 0 4 $ 10 1 . 4 4 $ 12 4 ,90 1 . 7 6 $ (8 1, 1 4 3 . 5 3 ) $ (16 t ,43 1 .37 ) $ 74 ,70 t . 1 9 $ 1,23 5 ,80 7 . 4 3 August, 2014 $ 567,559.04 $ 40 t .15 0 .1 9 $ 17 8 ,89 0 .63 $ 13 5 ,07 7 . 7 6 $ 27 0 ,15 5 . 5 2 $ 29 4 . 2 9 $ t5 4 , 2 3 5 . 9 8 $ (75 . 9 8 8 . 1 2 ) $ (11 3 ,64 2 . 2 0 ) $ 11 2 ,27 8 . 4 6 $ 1,63 0 ,01 1 . 5 4 September, 2014 $ 266,812.79 $ 38 0 ,160 . 4 0 $ 10 7 ,62 9 . 8 8 $ 12 7 ,35 0 . 15 $ 25 4 , 7 0 0 . 2 9 $ (10 ,48 3 . 3 4 ) $ 14 5 . 3 0 0 .82 $ (80 ,76 0 .0 7) $ (17 7 ,76 7 . 1 3 ) $ 56 .89 6 . 1 9 $ 1,06 9 , 8 3 9 . 9 8 October, 2014 $ 542,748.42 $ 39 8 , 154 .7 0 $ t6 9 ,32 4 .58 $ t3 5 ,95 8 .58 $ 27 1,91 7 .15 $ (15 2 .30 ) $ 14 7 , 9 1 9 . 4 5 $ (77 , 2 1 6 . 4 0 ) $ (12 0 ,12 5 . 6 4 ) $ 10 6 .94 3 .7 7 $ 1,57 5 ,47 2 . 3 1 November, 2014 $ 482,726.09 $ 38 8 ,07 1 . 7 4 $ 158 ,05 5 . 7 7 $ t3 0 ,41 6 . 2 1 $ 26 0 ,83 2 . 4 1 $ 21 5 . 1 2 $ 13 5 ,14 7 . 5 1 $ (7 5 ,59 1 . 5 7 1 $ ( t2 7 ,0t 8 . 2 0 ) $ 96 ,83 5 . 0 7 $ 1,44 9 ,69 0 . t 5 December, 20 t4 $ 634,600.76 $ 46 9 ,94 2 . 7 8 $ 19 8 ,68 0 . t 9 $ 16 0 ,35 0 .45 $ 32 0 ,70 0 . 9 1 $ 13 9 . 7 3 $ 173 ,1 39 .7 t $ (9 1 . 2 6 5 . 9 0 ) $ (14 3 , 2 2 3 . 0 8 ) $ 125 .2 3 8 .5 9 $ 1,84 8 ,30 4 . t 4 January, 20t5 $ 499,898.56 $ 36 3 ,43 6 .85 $ 16 2 ,97 6 . 4 6 $ 11 9 .7 7 3. 4 2 $ 23 9 ,54 6 . 8 4 $ 20 5 .7 6 $ 13 1,36 1 . 5 7 $ (6 7 , 8 0 2 . 1 6 ) $ ( t 04 ,55 9 . 72 ) $ 10 0 ,08 0 . 3 0 $ 1.44 4 . 9 1 7 .88 February, 2015 I ·3 ~.::: ~. 1 t .4 ! s z O" • ~ .. t ~ ·~ 1' - ~3 . 1 b c 1 4 1 '0 5 March, 2015 ~ ---__ 3 ... s ~· ·~ £ . ( J . , J . £ ; , .. t f C f u . ; l , I C . · · · - ·- . J ~ s ~ .. . . . . . _. __ .. , , . .. . . . . ~. h .• ¥ •. ,. . . . / 1 " - " " " ¥ ~- ~ · - - · ... . , ~ , ~ . . . . . . . . . . . . . . . J f ¥ I V . , J , . . , .. . v . • - ~ . :, o o .• ,~ . .J. . ~ Ap<ol, 2015 $ ~74.6.?2.69 s J9 J . 9 2 8 . 9 2 s 17 6 .0 7 1 . 0 3 $ t3 4 51 9 . 9 5 $ 26 9 . ' 5 9 . 9 0 $ 2 ' . 'I S $ 15 8 . 0 2 7 . 8 1 s ;s _ f6 , . S 9 : s I ' 09 . 2 0 6 . 2 5 1 $ t1 2 5 J l ' 2 s 1 .6 J 4 . 7 7 6 . 2 6 May, 2015 .. C..l'\0 dA7 C",8 <; 4 2 f t' l . . , C:. . ' " ' ~ 1 ( 0 ~ ~ g Q ~ t A J ' l 7 t '7 t < 2~ 6 ~- " 4? < t a n ~ < ·~ 3 q2 8 ~~ ~ '8 2 9 ? " '! 2 ' < • t A A O . H I 14 1 4 • 5- 1 2 ~- ' " " June, 20t5 t l 4 ·- 4: : : .. "' 7 ( 1 2 "' : ' y 1 ., 1· ' 1 ~ 31 3 . '3 1. ; ~· 88 42 5 ' ·t · 2 1 '8 8 . 3 1 $ 3,357,840.94 $ 2, 7 9 0 , 6 3 9 . 6 5 $ 1,10 2 , 3 6 5 . 1 2 $ 94 1 ,81 0 .59 $ 1,88 3 ,62 1 . 16 $ (9 , 6 7 9 . 3 0 ) $ 1,01 2 , 0 0 6 . 8 0 $ (5 4 9 , 7 6 7 . 7 5 ) $ (94 7 ,76 7 .3 4) $ 6 72, 9 7 3 . 5 7 I s 10 ,25 4 ,04 3 .4 4 I --- - - - 3. Reconciliation to aeneralledaer : Ac t i v i t y ov e r /( Un d e r ) Ar t i c l e 46 Ov e r /( Un d e r ) An n u a l i z e d Bu d g e t An n u al i ze d Sa l e s Ta x Balance to HTE Activit~ Bu d ~ e 1 Bu d ~ e 1 !7 mo n t h s ) Bu d l ! e l 110·0000·3t3.30·01 $ 3,829,750.54 $ 6 ,06 3 ,7 5 9 $ (2 , 2 3 4 ,00 8 . 4 6 ) $ 3, 5 3 7 ,t9 3 $ 29 2 ,55 7 .79 Ar t icl e 39 11 Oo0000·3t3.30o02 $ 2,937,677.02 $ 4 ,88 9 , 8 9 6 $ (1 , 9 5 2 ,21 8 . 9 8 ) $ 2, 8 5 2 ,43 9 s 85 ,23 7 . 6 9 Ar t i c l e 40 Ge n e r a l Fu n d Re c e i v e d La s t FY $ 1,7 47 ,52 0 .48 11 0·0000·313.30°03 $ 996,664.19 $ 1,62 8 , 8 3 0 $ (6 3 2 ,16 5 . 8 1 ) $ 95 0 . 151 $ 46 ,51 3 .35 Ar t i c l e 40 Ed u c a t i o n Re c e i v e d to Da t e th i s FY 1,0 3 7 ,4 6 1 . 7 9 11 0°0000o3t3.30o04 $ 1,221,23 t .00 $ 1,97 7 ,49 4 $ (7 5 6 , 2 6 3 . 0 0 ) $ 1,15 3 ,53 8 $ 67 ,69 2 .83 Ar t icl e 42 Ge n e r a l Fu n d In te r e s t Ea rne d 110·0000·3t3.30·05 $ t ,993,328.38 $ 3,29 3 ,7 65 $ (1 ,30 0 ,43 6 . 6 2 ) $ t ,92 1 ,36 3 $ 71 ,96 5 .46 Ar t ic l e 42 Ed u c a t i o n 110·0000·313.30-()6 $ 407.50 $ $ 40 7 .50 $ $ 40 7 .50 Ar t ic le 44 $ 2. 78 4 ,98 2 . 2 7 110o0000o313.30o07 $ (566,067.67) $ (94 9 ,28 5 ) $ 38 3 ,21 7 . 3 3 $ (5 5 3 ,75 0 ) $ (1 2 , 3 1 8 . 0 9 ) Ar t i c l e 39 Ci t y Ho l d Ha rm l e s s 11 0·0000-3t3.30-Q8 $ (929,942.65) $ (1,25 0 ,00 0 ) s 32 0 ,05 7 .35 $ (7 2 9 , 1 6 7 ) $ (2 0 0 ,77 5 .9 8) Ar t i c l e 39 Sc h o o l Ho l d Ha r m l e s s $ 9,483,048.30 $ 15 ,65 4 , 4 5 9 $ (6 , 1 7 1 ,41 0 . 7 0 ) $ 9,13 1,7 68 $ 35 1 ,28 0 .55 En c u m b e r e d lor $ 1,54 0 ,00 0 . 0 0 Va r i o u s Pr o j e c t s 242o0000o3t3.30-00 $ 728,5t 1.76 $ 1,03 4 ,95 0 $ !3 0 6 . 4 3 8 . 2 4 ) $ 60 3 ,72 1 $ 12 4 ,79 0 .9 3 Sp e c i a l Di s t r ic t s Av a i l a b le for $ 1,24 4 ,98 2. 2 7 225·0000°3 t 3.30°10 $ 1,037,461.79 $ $ 1,03 7, 46 1 . 7 9 $ $ 1,03 7, 4 6 1 .79 Ar t ic le 46 Sa l e s Ta x Ap p r op ri a t i o n U:\My Documents\Monthly Reports\2015 ° 20 16\ S a l e s Ta x\S al es Ta x 20 1 6 .x ls x 05 0 2 1 6 H C B O C P a g e 1 3 7 SAND HILLS I D C Agenda Item ...... & ....... Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse Services 910-673 -9111 (FAX) 910-673-6202 www.sandhillscenter.org Victoria Whitt, CEO Aprill3, 20 16 Ms. Kimberl y H oneycutt Harnett Co unty Finance Officer PO Box 759 Lilling ton , NC 27 54 6 Dear Ms. Honeycutt: RECEIVED APR 1 8 2016 HARN ETT COUNTY !':'l~''!t~l"lllfR'S OFFICE Attached yo u will find a cop y o f the Sandhill s Center Qu a rterl y F isc al Rep ort for the peri od M arch 3 1, 20 16. This required State Division of Menta l Hea lth, Developmental Di sabili ties and Substance Abu se Services Rep ort has been sent, on a quarterl y bas is , to e ach o f the Co unty Mana gers a nd County Commiss ione rs in th e Sandhills Are a for a number of years. Please no te that a revision to G .S. 122C-11 7(c), enacted by th e 2006 General Assembly, requires th at thi s Report b e sent directl y to each Co unty Fina nce Offi cer. More sp ecificall y, th e revised Sta tute requires that: "The County Finan ce Officer shall provid e the Quarterly Report to the Bo ar d of County Co mmi ss io n ers at th e next regularly scheduled meeting of th e B oard ." It should also be no ted that the Statute requires that th ese Reports be submitted to the Co unty Finance Offi cer within 30 da ys of the end of each quarter of the fi sc al yea r. A review of the attached Marc h 3 1, 20 16, Quarterl y Fiscal Repo rt indicates the fo ll owing: Ac tual Revenues =$ 225 ,9 11 ,062 Ac tual Expenditures =$ 224 ,130 ,746 Revenues in Excess of Expend itu res = $ I , 780,3 16 S hould yo u have any questions on thi s Quarterl y Fisca l Report , please feel fr ee to contact myse lf or Marth a Rogers (Fin ance Director). Tha nk yo u fo r yo ur ass istance in a ddressin g th e requireme nts of our fi scal reporting requirements. Z!Jb Victoria Whitt Chi ef Execut ive Officer Attachm ent cc: Joseph J effries , Harne tt Co unty Manager Barbara Mc Koy, Harnett County Co mm issio ne r 8 P.O. Bo x 9, Wes t End , NC 2 7376 24 -Hour A cc ess t o Ca re Lin e: 800-2 56 -24 52 Se rv ing An son , Guilfo rd , Harnett , Ho ke , Lee, Mo ntgomery, Moo re, Ran dolph & Ri chm o n d co unties ACCREDITED IIEALTII CAU CENTF.R HEALTil NETWORK HEALTH lmLIZAllOS MANAGEM 050216 HC BOC Page 138 Quarterly Fiscal Mo nitor ing Re port For Th e Pe riod Endin g March 3 1st, 2016 Medicaid St a t e Budg e t Actual Yea r Budget Actual Yea r Item 2015-2016 To Date 2015 -2016 To Date Reven ues Medicaid Pass Thru 0 0 500,000 48,597 Bud geted Fund Balance Other Local 372,395 363,971 Tot a l loca l fu nds 0 0 872 ,395 412,568 County App ropriations (by County Including ABC Fu nds} Anson 0 0 55,000 4 1,250 Guilfo rd 9,674,000 7,255,502 Harnett 199,679 149,759 Hoke 58,000 29,000 Lee 240,000 180,000 Montgomery 60,775 30,387 Moore 398,235 391,611 Randolph 844,000 613,300 Richmond 142,500 106,875 Tot a l Co u nt y Fu nd s 0 0 11 ,672,189 8,797,684 l oca l Management Entity Systems Admin 0 0 3,505,766 1,168,588 Medicaid General Admin 16,621,546 12,929,339 Medicaid Mental Hea lth/Substance Abuse Treatment Plan n ing 3,583,088 3,222,696 Med icaid Intellectual/Developmenta l Disabilities Treatment Planning 4,976,5 11 3,990,537 Division o f Medical Assistance Risk Reserve Funding 4,976,511 4,014,266 Divis io n of Mental Hea lth/Intellectual Deve lopmental Disabi lities/Su bstance Abuse Services 14,580,805 13,724,634 Division o f Medical Assistance Medicaid Capitation Funding 218,667,892 173,655,116 All Ot her State/Federal Funding 6,654,817 3,995,634 Tota l Sta t e a nd Fe d e ra l Funds 248,825,548 197,811,954 24,74 1,388 18,888,856 Fund Bal a nce 32,552,327 Tota l Revenues 248,825,548 197,811,954 69,838,299 28 ,099,108 Expend it ur e s local Management Entity Systems Admin 5,609,049 4 ,04 1,380 Medicaid General Admin 23 ,318,675 16,882,852 Med icaid Mental Hea lt h/Substance Abuse Treatment Planning 5,055,902 3,763,95 2 Medicaid Intellectual/Developmental Disabilities Treat ment Planning 7,43 1,200 5,968,877 Med icaid Risk Reserve 4,976,511 0 Medicai d Provide r Payments 218 ,66 7,892 159,074 ,743 State/Loca l Prov ider Payments 46,949,802 3 1,443,784 All Oth e r State/Fed era l Provide r Paymen ts 6,654,8 17 3,98 5,149 IBN R (Incurre d But Not Re ported) -1,029,991 Total Expenditures 259,450,180 184,660,433 59,213,668 39,470,313 Ch ~ge In Cas h Ba lanc e 13,151,521 -11,371,205 !~u-~~~~/Jv 1JkctJ;r J+~R~~~ J-/hJ !If~ (_/.~_~/.- l ME-MCO Di rector bate I tf'tE-MCO Fina'nc~i.r&rtor Date r "-Area 13o ard Ch if"" Date cc: County Manage r for each county wi t hin the catchment area . Total 48,59 363,97 412,56 41 ,25 7,255,50 149, 7 5 ~ 29,001 180,00( 30,38: 391,61 : 613,30( 106,875 8,797,684 1,168,58 12,929,33 ~ 3,22 2,691 3,990,5 3" 4,014,261 13,724,63L 58,262,89( 1,317,59€ 98 ,630,5 4 € 225 ,911,062 4,041,380 16,882,85 2 3,7 63,95 2 5,968,8 77 0 159,074,743 31,443 ,784 3,985,149 -1 ,029,991 224,130,746 1,780,31 6 1/L_hh I 050216 HC BOC Page 139 3/31/2016 Ha r n e t t C O U N T Y HA R N E T T CO U N T Y BU D G E T SU M M A R Y RE P O R T - - - ~ - -- - - - - ~ ~ GE N E R A L FU N D 2 0 1 5 - 2 0 1 6 FV E 20 1 7 FV E 20 1 7 FY E 2017 FV E 20 1 4 FV E 20 1 5 Ad j u s t e d De p a r t m e n t Bu d g e t Of f i c e r Board % De p a r t m e n t Ac t u a l Ac t u a l Bu d g e t Re q u e s t e d Re c o m m e n d e d Ap p r o v e d Change - Go v e r n i n g Bo d y $ 16 4 , 63 1 $ 15 8 ,07 0 $ 27 7 , 1 5 3 $ 28 1 , 2 6 7 $ - $ -100.00% Ad m i n ist r a t i o n 25 0 ,75 9 28 0 , 3 7 2 26 3 , 4 7 2 34 4 , 2 7 1 - --100.00% Le g a l Se r v i c e s 10 3 , 3 5 1 8,60 9 69 , 6 1 7 63 , 4 5 0 - --100.00% En g i n e e r i n g 1 Hu m a n Re s o u r c e s 25 4 , 7 3 8 24 7 , 15 4 23 8 , 6 4 9 28 7 ,95 4 - -100.00% Bo a r d o f El e ct i on s 30 3 ,53 2 30 5 , 4 8 1 44 2 , 4 4 2 40 5 , 4 6 5 - -100.00% Fi n a n c e 72 9 , 4 6 9 83 3 , 5 3 2 84 2 ,11 5 86 9 , 0 3 7 -100.00% Re t i r e e In s u r a n c e - 41 5 , 0 0 0 Cl e r k o f Co u r t 77 ,70 4 79 , 32 0 41 1 ,77 1 48 0 ,24 8 - -100.00% Ta x 1,56 9 , 23 1 1, 58 8 ,99 7 1,69 5 , 4 6 8 1, 7 4 9 ,08 9 - --100.00% Ge n e r a l Se r v i c e s 14 0 , 4 8 5 15 3 , 3 6 0 16 1 ,85 2 15 4 , 0 5 5 - --100.00% Fl e e t Ma i n t e n a n c e 43 8 ,84 7 60 3 , 1 0 2 57 9 , 6 2 2 65 6 , 8 1 1 - --100.00% Tr a n s p o r t a t i o n 1, 0 0 4 , 2 6 6 83 9 , 4 8 6 1,86 1 , 5 5 2 1 ,63 2 , 0 6 7 - --100.00% Tr a n s p o r t a t i o n - Ad m i n 19 4 ,79 0 20 9 , 7 4 1 21 9 , 10 8 22 8 , 2 9 2 - --100.00% Fa c i l i t i e s Ma int e n a n c e 3, 4 0 0 ,88 7 3 ,73 6 , 7 8 8 3, 7 0 8 , 4 9 3 3 ,03 2 , 7 5 0 -100.00% Regi ste r o f Dee ds 73 0 ,16 6 69 5 , 6 5 4 79 0 , 6 4 2 78 2 ,60 0 - -100.00% In f o r m a t i on Te chn o l o g y 1, 3 0 1 , 6 2 8 1, 7 2 6 , 5 1 0 1 , 9 1 7 , 8 5 5 1, 8 5 5 , 89 3 -100.00% GI S 43 2 , 3 2 7 43 6 , 60 2 61 5 , 9 8 7 59 7 , 9 0 5 - --100.00% Sh e r i f f 10 , 1 6 6 , 28 3 10 , 20 5 , 3 6 6 10 , 2 0 2 , 8 4 2 1 0 , 56 5 , 5 5 1 - --100.00% Ca m p b e l l De p u t i es 35 4 , 23 2 38 9 ,67 4 48 0 ,90 0 49 1 ,90 9 - -100.00% Ha r n e t t CJ P P 80 , 2 3 7 Sh e r i f f ' s De p a r t m e n t Gr a n t s 15 , 2 1 3 1, 6 0 7 46 , 16 1 - -100.00% Ch i l d Su p p o r t En f o r c e m e n t 66 , 2 5 7 70 , 1 2 6 76 ,86 7 83 , 9 9 9 - --100.00% Go v e r n o r ' s Hi g h w a y Sa f e t y 26 ,5 36 49 7 , 5 4 4 Li f e is Fr a g i l e (N C G C C ) Co m m u n ica t i o n s 1, 2 1 9 , 14 2 1,38 9 , 5 7 4 1, 72 2 ,02 8 1 ,79 9 ,75 3 - -100.00% Sc h o o l Re sou r c e Of f i c e r 69 1 , 0 6 7 7 3 8 , 3 4 6 - -100.00% Ja i l 4, 3 0 6 , 4 9 0 4, 4 0 7 , 1 6 1 4, 7 9 2 , 2 9 9 5, 0 6 2 , 14 1 - --100.00% Em e r g e n c y Se r v i c e s 73 7 ,02 1 76 5 , 1 6 4 83 8 , 4 6 3 87 7 , 7 8 3 - -100.00% Em e r g e n c y Se r v i c e s Gr a n t 32 ,00 0 - 60 ,00 0 - - -100.00% Em e r g e n c y Me d i c a l Se r v i c e 3,99 1 ,89 7 4 ,08 0 , 76 8 4 ,36 8 , 22 8 4, 6 9 8 , 77 4 - --100.00% EM S Tr a n spo r t 1,08 3 , 3 1 8 1, 14 4 ,80 1 1, 1 5 5 ,91 3 1, 3 8 1 ,63 5 -100.00% Re s c u e Di str i c t s 3,31 4 , 7 0 4 3, 3 6 1 ,70 4 3,3 6 1 , 70 4 3, 3 6 1 , 7 0 4 - --100.00% An i m a l Se r v ices 37 6 ,74 4 43 1 ,70 7 49 8 , 4 1 3 51 4 , 9 0 8 -100.00% 050216 HC BOC Page 140 3/31/2016 HA R N E T I CO U N T Y BU D G E T SU M M A R Y RE P O R T . -· - - - - - " " ! : · "" " ' ! ! " l ' " ' · - - GE N E R A L FU N D - . - -- 2 0 1 5 - 2 0 1 6 FY E 20 1 7 FY E 20 1 7 FY E 2017 FY E 20 1 4 FV E 20 1 5 Ad j u s t e d De p a r t m e n t Bu d g e t Of f i c e r Board % De p a r t m e n t Ac t u a l Ac t u a l Bu d g e t Re q u e s t e d Re c o m m e n d e d Ap p r o v e d Change Me d ica l Ex a m i n e r 50 , 0 0 0 47 ,05 0 65 , 0 0 0 - - -100.00% JC P C Ad m i n 4, 5 1 6 8, 0 4 0 - --100.00% Pu b l i c Sa f e t y Ap p r o p r i a t i o n s 12 4 , 3 3 4 79 , 1 8 0 71 , 1 6 8 - - -100.00% Em e r g e n c y Te l e p h o n e Sy s t e m 24 0 , 5 2 1 23 6 , 6 8 8 Ra d i o Sy s t e m 30 0 ,20 4 24 6 , 4 9 5 28 5 , 0 0 0 32 7 ,90 0 - --100.00% Ha r n e t t Re g i o n a l Je t p o r t 17 4 , 9 5 5 20 8 ,99 0 20 9 , 7 3 6 19 8 , 9 6 6 - --100.00% So i l & Wa t e r 12 4 , 1 3 3 16 1 , 8 0 1 18 3 , 8 7 9 18 3 , 7 4 9 -100.00% En v i r o n m e n t a l Pr o t e c t i o n 4, 0 0 0 4 ,00 0 4,00 0 -100.00% Fo r e s t ry Pr o g r a m 11 4 , 8 4 9 1 1 2 , 2 8 9 1 1 1 , 5 1 1 1 1 1 , 5 8 5 --100.00% Ec o n o m i c / P h y s i c a l De v . Ap p . 44 9 ,74 8 45 8 , 2 5 3 57 6 ,00 0 57 5 , 0 0 0 - -100.00% In d u s t r i a l De v e l o p m e n t 77 6 , 3 0 1 1,38 2 , 3 4 6 67 4 ,27 2 74 8 , 60 3 --100.00% Pl a n n i n g & In s p e c t i o n s 1, 3 2 1 ,57 1 1, 3 6 2 , 5 5 2 1, 36 5 ,16 4 1, 3 9 7 , 8 4 9 - --100.00% Co m m u n i t y De v e l o p m e n t (B G ) 1, 12 9 73 5 30 0 1, 5 0 0 - --100.00% Ab a n d o n e d MF G Ho m e 31 , 9 0 3 57 , 2 4 1 36 , 2 9 8 34 , 4 5 6 - --100.00% Co o p e r a t i v e Ex t e n s i o n 35 1 , 55 7 28 9 , 1 1 8 38 9 ,91 3 43 7 , 9 8 8 - -100.00% CC R & R - Bl o c k Gr a n t 31 , 4 1 9 25 , 62 3 22 , 4 4 3 43 ,38 5 - --100.00% CC R & R - Un i t e d Wa y 2,48 3 37 9 60 0 1,00 0 --100.00% Pa r e n t s As Te a c h e r s 15 8 , 2 6 3 44 , 8 1 3 59 , 35 4 49 , 8 9 8 --100.00% Ad o l e s c e n t Pa r e n t i n g 59 , 1 0 7 60 , 3 2 1 70 , 29 5 72 , 2 3 0 - --100.00% CC R & R - Sm a r t St a r t 4 -H Te e n Co u r t & At Ri sk 45 ,68 6 50 , 7 2 3 49 , 7 7 3 48 , 8 6 0 - --100.00% Ch i l d Ca r e Yo u t h Tr a i n i n g 27 , 3 6 7 Ra c e to th e To p 13 , 5 7 0 14 , 2 0 0 11 , 1 0 7 2,56 2 --100.00% Ad o l e s c e n t Pa r e n t i n g 3 ,78 9 Sp e c i a l Pr o g r a m s - 32 , 4 9 5 31 , 5 0 0 --100.00% De p a r t m e n t on Ag i n g 28 3 , 3 3 2 30 7 , 6 0 2 31 7 , 4 1 1 3 1 7 , 8 9 3 - -100.00% Fa m i l y Ca r e g i v e r Su p p o r t 51 , 7 6 9 64 , 1 0 8 64 , 5 1 0 63 , 1 6 1 - --100.00% RS V P 73 , 2 7 6 77 , 6 5 8 7 7 , 8 5 8 78 ,07 9 - --100.00% CA P - Di s a b l e d Ad u l t s 32 6 , 7 8 3 32 8 , 75 3 37 8 , 3 2 8 33 3 ,38 6 --100.00% Nu t r i t i o n fo r El d e r l y 37 8 , 0 8 7 41 4 , 9 8 9 43 7 ,45 7 43 8 , 4 3 8 - --100.00% He a l t h 5, 7 8 7 , 0 1 8 6, 0 1 4 , 2 6 8 7 ,28 2 , 0 8 8 6 ,57 4 ,36 4 - -100.00% Me n t a l He a l t h 81 5 , 67 9 60 5 , 6 7 9 60 5 , 67 9 19 9 , 6 7 9 - -100.00% So c i a l Se r v i c e s 9, 3 5 9 ,39 6 10 , 15 5 , 3 9 8 10 , 5 8 5 , 4 9 5 12 , 3 9 3 , 2 9 7 - --100.00% Pu b l i c As s i s t a n c e 7, 8 2 9 ,45 3 7 ,90 5 , 0 1 7 10 , 0 8 8 ,01 0 8, 2 7 1 , 8 5 4 - -100.00% 2 050216 HC BOC Page 141 3/31/2016 Ha r n e t t C O U N T Y HA R N E T T CO U N T Y BU D G E T SU M M A R Y RE P O R T - - - - ~ GE N E R A L FU N D 20 1 5 - 2 0 1 6 FY E 20 1 7 FY E 20 1 7 FY E 2017 FY E 20 1 4 FY E 20 1 5 Ad j u s t e d De p a r t m e n t Bu d g e t Of f i c e r Board % De p a r t m e n t Ac t u a l Ac t u a l Bu d g e t Re q u e s t e d Re c o m m e n d e d Ap p r o v e d Change Ve t e r an ' s Se r v i c e s 17 2 , 1 9 7 1 7 8 , 6 3 4 1 8 3 , 1 7 3 18 5 , 79 1 - -100.00% Re s t i t u t i o n 11 0 , 3 6 9 10 0 , 30 4 12 0 , 9 6 5 11 6 , 88 2 --100.00% Hu m a n Se r v i c e s Ap p . 99 , 8 4 0 90 , 7 8 0 14 5 , 0 0 0 50 , 0 0 0 - -100.00% li b r a r y 92 8 ,10 7 94 1 , 9 7 2 1, 0 0 1 , 2 2 9 98 7 , 5 8 0 - --100.00% Cu l t u r a l & Re c r e a t i o n a l Ap p . 10 0 ,00 0 1S O , O O O 15 3 ,00 0 15 0 ,00 0 -100.00% Pa r k s & Re c r e a t i o n 36 3 , 0 1 1 40 3 , 8 7 1 45 5 ,92 8 51 2 , 0 8 9 -100.00% Ed u c a t i o n Bo a r d of Ed u c at i o n - cu r r e n t 20 , 5 2 3 ,70 0 21 , 5 2 3 , 7 0 0 21 ,26 7 ,99 3 21 ,26 7 , 9 9 3 -100.00% Bo a r d of Ed u c a t i o n -c a p i t a l - - 28 0 , 7 0 7 -100.00% Ce n t r a l Ca r o l i n a - cu r r e n t 92 7 , 7 1 1 92 8 , 4 6 7 99 3 , 9 6 7 1,01 9 , 4 6 7 -100.00% Ce n t r a l Ca r o l i n a - ca p i t a l Ce n t r a l Ca r o l i n a - wo r k s 25 , 0 0 0 25 , 0 0 0 25 , 00 0 - -100.00% Ce n t r a l Ca r o l i n a - NC D O T - 70 , 0 0 0 -100.00% Su b t o t a l - Op e r a t i n g Ex p e n d i t u r e s 89 , 4 2 8 , 5 0 3 93 , 2 1 3 , 9 4 3 10 1 , 15 0 , 8 2 9 10 1 , 1 3 7 , 1 8 5 ln t e r f u n d Tr an s f e r s 1, 90 3 , 8 7 6 64 ,7 0 1 28 3 , 3 3 4 26 , 6 6 7 - --100.00% De b t Se r v i c e 13 , 9 0 2 , 14 4 44 , 26 5 , 4 3 6 21 , 9 2 2 , 0 2 3 16 , 9 9 3 , 8 0 4 - --100.00% Co n t i n g e n c y - - 48 9 , 9 2 6 - - --100.00% Su b t o t a l Ot h e r Fi n a n c i n g Us e s : 15 , 8 0 6 , 0 2 0 44 , 3 3 0 , 1 3 7 22 , 6 9 5 , 2 8 3 17 , 0 2 0 , 4 7 1 T o t a l E x p e n d i t u r e s $ 10 5 , 2 3 4 , 5 2 3 $ 13 7 , 5 4 4 , 0 8 0 $ 12 3 , 8 4 6 , 1 1 2 $ 11 8 , 1 5 7 , 6 5 6 $ - $ --100.00% 3 050216 HC BOC Page 142 3/31/2016 Ha r n e t t C O U N T Y •n 11 CA ~ ( \ Tf '· ' l . HA R N E T T CO U N T Y BU D G E T S U M M A R Y RE P O R T ~ - ~ - ·- GE N E R A L FU N D ~ ~ 2 0 1 5 - 2 0 1 6 FY E 20 1 7 FY E 20 1 7 FY E 2017 FY E 20 1 4 FY E 20 1 5 Ad j u s t e d De p a r t m e n t Bu d g e t Of f i c e r Board % Re v e n u e s : Ac t u a l Ac t u a l Bu d g e t Re q u e s t e d Re c o m m e n d e d Ap p r o v e d Change Ad Va l o r e m Ta x e s Re a l an d Pe r s o n a l $ 54 , 1 3 4 , 1 2 8 $ 53 , 9 3 0 , 7 0 7 $ 54 , 2 9 5 ,34 3 $ 55 , 3 0 6 ,98 0 $ - $ --100.00% M o t o r Ve h i c l e s 3, 9 4 9 , 9 7 9 5, 7 1 2 , 1 4 1 5, 65 4 , 1 8 2 5, 8 8 3 , 4 0 5 --100.00% Sa l e s Ta x 14 , 8 8 4 , 4 9 7 16 ,75 7 , 8 1 0 16 , 1 5 4 , 4 5 9 16 , 15 4 , 4 5 9 - --100.00% Ot h e r ta x e s 1, 0 3 7 , 7 1 9 1, 10 4 , 7 4 6 1, 20 0 ,00 0 1, 20 0 ,00 0 - -100.00% Pe r m i t s & Fe e s 2 ,76 3 ,20 5 2,51 5 , 4 8 9 3 ,72 3 ,93 0 3, 4 8 6 , 8 8 7 -100.00% In t e r g o v e r n m e n t a l Re v e n u e 19 ,30 4 , 2 7 4 18 ,88 4 ,85 4 19 , 6 4 0 ,01 2 16 ,10 3 ,45 0 - -100.00% Sa l e s & Se r v i c e s 2, 13 7 , 39 8 7,83 8 ,97 3 8, 8 4 0 ,96 0 3, 4 6 3 ,73 4 - -100.00% Ot h e r Reve n u e s - 3,73 7 ,35 8 3, 5 5 1 , 4 4 8 1,76 4 , 39 5 - --100.00% Re n t s, Co n ces s i o ns. & Fe e s - 77 ,65 2 7 8, 77 9 8, 53 1 --100.00% Su b t o t a l - Op e r a t i n g Re v e n u e s $ 98 , 21 1 , 2 0 0 $ 11 0 , 5 5 9 , 7 3 0 $ 11 3 , 1 3 9 , 1 1 3 $ 10 3 , 3 7 1 , 8 4 1 $ - $ Ot h e r Fi n a n c e Sou r c e s - 29, 1 0 8 , 9 3 8 6 ,38 8 ,00 0 - - --100.00% ln t e r f u n d Tr a n sfe r s - 32 2 , 4 1 5 55 , 65 6 - - --100.00% Fu n d Ba l a n c e Ap p r o p r i a t e d - 4, 2 6 3 , 34 3 - - --100.00% Su b t o t a l Ot h e r Fi n a n c i n g So u r c e s : - 29 , 4 3 1 ,35 3 10 , 70 6 ,99 9 T o t a l Re v e n u e s $ 98 , 2 1 1 , 2 0 0 $ 13 9 , 9 9 1 , 0 8 3 $ 12 3 , 8 4 6 , 1 1 2 $ 10 3 , 3 7 1 , 8 4 1 $ - $ --100.00% Re v e n u e s o v e r I (u n d e r ) ex p e n d i t u r e s (1 4 , 7 8 5 , 8 1 5 ) 4 050216 HC BOC Page 143 HA R N E T T CO U N T Y BU D G E T SU M M A R Y RE P O R T PU B L I C UT I L I T I E S FU N D 2 0 1 5 - 2 0 1 6 FY E 20 1 7 FY E 20 1 7 FY E 20 1 7 FY E 20 1 3 FY E 20 1 4 FY E 20 1 5 Ad j u s t e d De p a r t m e n t Bu d g e t Bo a r d De p a r t m e n t Ac t u a l Ac t u a l Ac t u a l Bu d g e t Re q u e s t e d Of f i c e r Ap p r o v e d %Change Ad m i n / C S R / M e t e r Se r v i c e s $ - $ 19 , 2 2 9 , 0 3 3 $ 40 , 4 7 7 , 9 6 3 $ 11 , 6 0 8 , 9 4 4 $ 12 ,0 15 ,10 4 $ - $ --100.00% Wa t e r Tr e a t m e n t - 3, 6 7 1 ,2 91 3, 9 6 5 , 8 8 1 4, 4 6 6 , 8 2 2 4, 9 0 6 , 0 6 3 -100.00% Wa s t e w a t e r Tr e a t m e n t - 1, 9 6 5 ,3 1 9 1, 9 0 8 , 0 1 6 2, 39 7 , 8 2 8 2, 7 3 6 , 61 8 - - -100.00% Wa s t e w a t e r Tr e a t m e n t SH W W 1,8 6 0 , 4 0 2 1,8 6 9 , 1 6 9 2, 33 7 , 6 2 4 2, 74 9 , 9 6 7 - - -100.00% Di s t r i b u t i o n 3, 3 8 3 , 4 6 3 3, 6 0 7 , 8 0 0 4, 60 7 , 9 2 3 4, 79 0 ,6 6 2 - --100.00% Co l l e c t i o n s - 2, 9 7 5 , 0 5 2 3, 0 0 6 , 9 0 6 3, 3 6 3 , 9 5 8 3, 97 2 , 2 7 1 - --100.00% To t a l $ - $ 33 , 0 8 4 ,5 6 0 $ 54 , 8 3 5 , 7 3 5 $ 28 , 7 8 3 , 0 9 9 $ 31 , 1 7 0 , 6 8 5 $ - $ --100.00% 2 0 1 5 - 2 0 1 6 FY E 20 1 7 FY E 20 1 7 FY E 20 1 7 FY E 20 1 3 FY E 20 1 4 FY E 20 1 5 Ad j u s t e d De p a r t m e n t Bu d g e t Bo a r d Re v e n u e s : Ac t u a l A c t u a l A c t u a l Bu d g e t Re q u e s t e d Of f i c e r Ap p r o v e d %Change In t e r g o v e r n m e n t a l Re v e n u e $ - $ 3, 7 0 3 $ 3, 7 0 3 $ 3, 7 0 3 $ 3, 7 0 3 $ $ -100.00% Sa l e s & Se r v i c e s - 30 , 27 5 , 7 2 3 30 , 1 3 4 , 6 0 2 26 ,98 4 , 9 2 0 29 , 4 4 8 , 0 8 0 - -100.00% Ot h e r Re v e n u e s - 13 , 2 8 1 , 5 3 6 2, 0 2 3 , 4 0 3 1,7 9 4 , 4 7 6 1, 71 8 , 9 0 2 - --100.00% Re n t s , Co n c e s s . & Fe e e s - 96 17 2 Ot h e r Fi n a n c e So u r c e s 47 3 , 6 8 3 13 , 7 3 1 , 4 3 0 ln t e r f u n d Tr a n s f e r s - 15 0 ,0 0 0 1, 4 5 2 , 1 3 0 Fu n d Ba l a n c e Ap p r o p r i a t e d - To t a l $ - $ 44 , 1 8 4 , 7 4 1 $ 47 , 3 4 5 , 4 4 0 $ 28 , 7 8 3 , 0 9 9 $ 31 , 17 0 , 68 5 $ - $ --100.00% Re v e n u e s o v e ~ ( u n d e ~ ex p e n s e s $ - $ - $ 050216 HC BOC Page 144 At t a c h m e n t F Ha r n e t t C O U N T Y EX E C U T I V E SU M M A R Y HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 6/3012015 Th e ca p i t a l im p r o v e m e n t pl a n at t a c h e d he r e w i t h is a wo r k i n g to o l de v e l o p e d by th e Ut i l i t y st a f f to g ive gu i d a n c e toward the County's wa t e r an d se w e r in f r a s t r u c t u r e de v e l o p m e n t an d ca p i t a l ne e d s pr o g r a m . It co n s i s t s of an as s e s s m e n t of the current water and wa s t e w a t e r sy s t e m s an d pr o j e c t s th e s e ca p i t a l ne e d s ov e r a fi v e -ye a r pe r i o d . Th i s pl a n is of f e r e d to th e Board to seek their gu i d a n c e an d in p u t as th e y lo o k to w a r d Ha r n e t t Co u n t y 's fu t u r e . Th is pl a n sh o u l d be a he l p f u l fi s c a l pl a n n i n g tool that allows us to fo r e c a s t ca p i t a l de m a n d s on re v e n u e s an d bo r r o w i n g po w e r to he l p av o i d ov e r e x t e n d i n g ou r s e l v e s fi n a n c i a l l y during the next fi v e ye a r s an d be y o n d . HC D P U re c o m m e n d s th a t th e re v i e w an d ap p r o v a l of th i s ca p i t a l im p r o v e m e n t plan be accomplished an n u a l l y as pa r t of th e bu d g e t pr o c e s s . Ge n e r a l ap p r o v a l of th i s do c u m e n t by re s o l u t i o n do e s no t co m m i t the Board to specific ap p r o v a l of an y on e pr o j e c t or ex p e n d i t u r e , no r do e s it ap p r o p r iat e mo n e y fo r an y pr o j e c t . Th i s wo u l d st i l l be accomplished through se p a r a t e ca p ita l pr o j e c t or d ina n c e s . Th e ap p r o v a l by re s o l u t ion fr o m th e Bo a r d si m p l y ap p r o v e s th e ca p i t a l improvement plan as a pl a n fo r th e fo r e c a s t pe r i o d . DE S C R I P T I O N OF CO U N T Y De m o g r a p h i c s . Th e Co u n t y , fo r m e d in 18 5 5 , ha s a pr o j e c t e d po p u l a t i o n of 11 9 ,25 6 as of 20 1 1 . Th e me d i a n household income fo r Ha r n e t t Co u n t y is $4 2 ,96 5 as of 20 1 0 an d th e po v e r t y ra t e in 20 1 0 st o o d at 16 . 9 % . La n d Ar e a Co n f i g u r a t i o n s . Ha r n e t t Co u n t y is lo c a t e d in th e so u t h ce n t r a l po r t i o n of No r t h Ca r o l i n a . It li e s partially in the Coastal Pl a i n an d pa r t i a l l y in th e Pi e d m o n t se c t ion . Th e e a s t e r n tw o -th i r d s of th e Co u n t y exhi b it to p o g r a p h i c fe a t u r e s common to the 050216 HC BOC Page 145 At t a c h m e n t F Ha r n e t t C O U N T Y HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 6/30/2015 Co a s t a l Pl a i n re g i o n of No r t h Ca r o l i n a . It is an ar e a of le v e l to ge n t l y ro l l i n g te r r a i n wi t h el e v a t i o n s ra n g i n g from 1 00 to 300 feet ab o v e se a le v e l . Th e ma j o r un d e r l y i n g ge o l o g i c a l fo r m a t i o n in c l u d e s se d i m e n t a r y ro c k s co n s i s t i n g mo s t l y of unconsolidated sands an d cl a y s . To p o g r a p h i c a l fe a t u r e s of th e we s t e r n pa r t of th e Co u n t y re s e m b l e th e Pi e d m o n t re g i o n of No r t h Carolina. It is an area of st e e p e r hi l l s wi t h el e v a t i o n s as hi g h as 45 0 fe e t ab o v e se a le v e l . Th e ma j o r un d e r l y i n g ge o l o g i c a l fo r m a t i o n includes crystalline ro c k s , su c h as gr a n i t e an d sl a t e . De s c r i p t i o n of Ex i s t i n g Fa c i l i t i e s . Th e Ha r n e t t Co u n t y De p a r t m e n t of Pu b l i c Ut i l i t i e s pr o v i d e s wa t e r an d /or wastewater services to ap p r o x i m a t e l y 80 ,00 0 Ha r n e t t Co u n t y re s i d e n t s . Ha r n e t t Co u n t y al s o pr o v i d e s pu b l i c wa t e r to cu s t o m e r s in Counties contiguous to ou r s . Th e s e Co u n t i e s in c l u d e Cu m b e r l a n d , Jo h n s t o n , Mo o r e , Le e , an d Wa k e . Th e Ha r n e t t Co u n t y Re g i o n a l Water Treatment Pl a n t su p p l i e s wa t e r to th e Ha r n e t t Co u n t y mu n i c i p a l i t i e s of Li l l i n g t o n , An g i e r , Er w i n , an d Co a t s . It su p p l i e s water to the Towns of Fu q u a y - Va r i n a an d Ho l l y Sp r i n g s in Wa k e Co u n t y an d al s o th e To w n s of Sp r i n g La k e an d Li n d e n in Cu m b e r l a n d County. It also jo i n t l y su p p l i e s wa t e r to Fo r t Br a g g th r o u g h a pa r t n e r s h i p wi t h th e Pu b l i c Wo r k s Co m m i s s i o n of Fa y e t t e v i l l e . The Harnett County Re g i o n a l Wa t e r Tr e a t m e n t Pl a n t ut i l i z e s th e Ca p e Fe a r Ri v e r as th e so u r c e fo r th e sy s t e m ' s dr i n k i n g wa t e r and currently has a tr e a t m e n t ca p a c i t y of tw e n t y - f o u r mi l l i o n ga l l o n s a da y . Ha r n e t t Co u n t y ' s wa t e r sy s t e m is ma d e up of ni n e Co u n t y water and sewer di s t r i c t s . Ea c h of th e s e di s t r i c t s ex i s t s as a se p a r a t e le g a l en t i t y pu r s u a n t to Ch a p t e r 16 2 A of th e No r t h Ca r o l i n a General Statutes. Th e Co u n t y ma i n t a i n s an d op e r a t e s th e di s t r i c t s fo r a fe e eq u a l to th e di s t r i c t s ' de b t se r v i c e am o u n t . Th i s amount is paid from ge n e r a l re v e n u e s re c e i v e d fr o m wa t e r an d / or wa s t e w a t e r sa l e s fr o m th e va r i o u s di s t r i c t s . Th e Co u n t y established a "Harnett Co u n t y Pu b l i c Ut i l i t i e s Fu n d " in 19 9 8 th a t co n s o l i d a t e d ac c o u n t i n g fo r th e op e r a t i o n of th e s e di s t r i c t s . Th i s al l o w e d the department to bu d g e t re v e n u e s an d ex p e n d i t u r e s in a co n s o l i d a t e d ma n n e r ra t h e r th a n ni n e in d i v i d u a l di s t r i c t bu d g e t s . The Harnett County 050216 HC BOC Page 146 At t a c h m e n t F - Ha r n e t t C O U N T Y r r , r. HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 -20 1 6 6/30/2015 De p a r t m e n t of Pu b l i c Ut i l i t i e s prov i d e s wa s t e w a t e r tr e a t m e n t to th e To w n s of An g i e r , Co a t s an d Li l l i n g t o n in Harnett County. HC D P U al s o pr o v i d e s wa s t e w a t e r tr e a t m e n t to th e To w n of Fu q u a y - Va r i n a in Wa k e Co u n t y an d Fo r t Br a g g in Cumberland County. Th e Ha r n e t t Co u n t y De p a r t m e n t of Pu b l i c Ut i l i t i e s wa s es t a b l i s h e d in 19 8 2 wi t h ap p r o x i ma t e l y 60 0 wa t e r customers and 8 em p l o y e e s . We ha v e gr o w n in th e th i r t y ye a r s si n c e to ap p r o xim a t e l y 38 ,00 0 wa t e r cu s t o m e r s , 11 ,00 0 se w e r customers and 100 em p l o y e e s . Th e Ha r n e t t Co u n t y Pu b l i c Ut i l i t i e s sy s t e m co n s ist s of ap p r o x i m a t e l y 19 0 0 mi l e s of wa t e r ma i n s , 350 miles of sewer co l l e c t i o n ma ins an d to t a l s ov e r 29 8 mi l l i o n do l l a r s in as s e t s . In ad d i t i o n to th e 24 mi l l i o n ga l l o n pe r da y regional water plant me n t i o n e d ab o v e , ot h e r as s e t s in c l u d e 2 wa s t e w a t e r tr e a t m e n t pl a n t s wi t h a co m b i n e d t r e a t m e n t ca p a c i t y of 20.6 million gallons pe r da y , 20 el e v a t e d wa t e r st o r a g e ta n k s wi t h 8 .9 mi l l i o n ga l l o n s of ca p a c i t y , 18 . 2 mi l l i o n ga l l o n s of gr o u n d storage capacity, a 60 mi l l i o n ga l l o n re s e r v o i r , 24 wa t e r bo o s t e r st a t i o n s wi t h pu m p i n g ca p a c i t y of 13 3 mi l l i o n ga l l o n s pe r da y an d 98 sewer lift stations. Ap p r o xim a t e l y 95 % of Co u n t y re s i d e n t s no w ha v e ac c e s s to pu b l ic wa t e r . As is ap p a r e n t fr o m th e ab o v e hi s t o r y , this department ha s ex p e r i e n c e d tr e m e n d o u s gr o w t h an d ac c o m p l i s h m e n t th r o u g h th e va l i a n t ef f o r t s an d fo r e s i g h t of pa s t and present Harnett Co u n t y Co m m i s s i o n e r s an d st a f f . Th e i r de d i c a t i o n to a co u n t y w i d e wa t e r an d st r a t e g i c a l l y lo c a t e d sa n i t a r y sewer system is the re a s o n fo r th i s de p a r t m e n t ' s su c c e s s . WA T E R SY S T E M Tr e a t m e n t Fa c i l i t y . Th e Co u n t y 's ex i s t i n g 24 mg d (m i l l i o n ga l l o n s pe r da y ) fa c i l i t y in c l u d e s th e inf r a s t r u c t u r e for the plant's ca p a c i t y to be in c r e a s e d to 42 mg d . NC D E N R ha s ap p r o v e d th e Au t h o r i z a t i o n to Co n s t r u c t pe r m i t fo r th i s wa t e r plant upgrade and th e Wa t e r Tr e a t m e n t Pl a n t 42 MG D Up g r a d e de s i g n is un d e r w a y . Co n s t r u c t i o n is sc h e d u l e d to be co m p l e t e in FY 2015-16 at an 050216 HC BOC Page 147 At t a c h m e n t F - Ha r n e t t C O U N T Y ' '· ., , r, HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 6/30/2015 es t i m a t e d co s t of $1 1 ,92 7 , 7 7 3 . Th e pr o j e c t wi l l ad d fo u r ne w fi l t e r s (t h e co n c r e t e st r u c t u r e is al r e a d y in pl a c e ) , an upgraded sludge di s p o s a l sy s t e m , ne w ba c k w a s h / c h e m i c a l st o r a g e an d mo d i f y th e ra w wa t e r an d re s e r v o i r lo w - l i f t pu m p st a t i o n s . In conjunction wi t h th e co n s t r u c t i o n of th e Wa t e r Tr e a t m e n t Pl a n t 42 MG D Up g r a d e pr o j e c t , th e Co u n t y en t e r e d in t o a water supply capacity ag r e e m e n t wi t h Mo o r e Co u n t y in 20 1 3 in wh i c h Mo o r e pu r c h a s e d 3 mi l l i o n ga l l o n s of da i l y wa t e r ca p a c i t y in the Harnett Regional Wa t e r Tr e a t m e n t Pl a n t . Mo o r e pu r c h a s e d th e ca p a c i t y fo r $5 , 4 5 0 , 0 0 0 , th e ma j o r i t y of wh i c h wi l l be pa i d du r i n g construction of the up g r a d e . Wa t e r Su p p l y Pl a n . Th e St a t e of No r t h Ca r o l i n a re q u i r e s th a t al l wa t e r sy s t e m s su b m i t an ap p r o v e d wa t e r supply plan annually. Th i s pl a n is cu r r e n t l y be i n g up d a t e d by th e Ut i l i t y De p a r t m e n t st a f f . Th e pu r p o s e of th i s pl a n is to pr o v i d e evidence to the State th a t th e wa t e r sy s t e m is pr o v i d i n g ad e q u a t e pl a n n i n g fo r th e su p p l y of wa t e r th r o u g h a de s i g n a t e d pl a n n i n g period. In addition to th e i r ap p r o v a l , Ha r n e t t Co u n t y wi l l ne e d to ca r e f u l l y as s e s s th e ut i l i z a t i o n of ca p a c i t y fr o m Jo r d a n La k e . Securing these au t h o r i z a t i o n s no w is vi t a l to th e ec o n o m i c vi a b i l i t y of Ha r n e t t Co u n t y . Wa t e r su p p l y pl a n n i n g is al s o co n t i n u i n g in the area of hy d r a u l i c mo d e l i n g as th e en g i n e e r i n g fi r m of Ha z e n & Sa w y e r is en g a g e d in pr o v i d i n g an up d a t e d wa t e r hydraulic model of our di s t r i b u t i o n sy s t e m . Th i s wi l l be cr i t i c a l im p o r t a n c e in pl a n n i n g an d di r e c t i n g fu t u r e wa t e r re s o u r c e s to ac c o m m o d a t e new growth. Wa t e r Co n s e r v a t i o n Me a s u r e s . Ha r n e t t Co u n t y am e n d e d it s Wa t e r Sh o r t a g e & Co n s e r v a t i o n Or d i n a n c e in the spring of 2008. Th e or d i n a n c e wa s am e n d e d in re s p o n s e to th e dr o u g h t co n d i t i o n s in ou r ar e a ov e r th e la s t se v e r a l ye a r s . The ordinance now mo r e cl e a r l y de f i n e s th e st a g e s of wa t e r co n s e r v a t i o n an d wh a t tr i g g e r s th e i r en a c t m e n t . It al s o es t a b l i s h e d a normal irrigation 050216 HC BOC Page 148 At t a c h m e n t F Ha r n e t t C O U N T Y I ' HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 6/30/2015 sc h e d u l e an d inc r e a s e d th e de p a r t m e n t ' s en f o r c e m e n t au t h o r i t y du r i n g em e r g e n c i e s . Ou r wa t e r su p p l y is a critical resource that mu s t be pr o t e c t e d at al l co s t s . Wa t e r Di s t r i b u t i o n Sy s t e m . Cu r r e n t l y ni n e wa t e r di s t r i c t s ar e in op e r a t i o n an d pr o v i d i n g se r v i c e . A new 20 inch water tr a n s m i s s i o n li n e ha s ju s t be e n co m p l e t e d wh i c h wi l l se r v e th e Fo r t Br a g g Ho u s i n g ar e a of Li n d e n Oa k s an d the Southwest area of Ha r n e t t Co u n t y . Th i s is ca l l e d th e So u t h w e s t NT N C a m e r o n Hi l l s Tr a n s m i s s i o n Pr o j e c t an d th e tr a n s m i s s i o n line initiates from th e ne w l y co n s t r u c t e d 5 mi l l i o n ga l l o n gr o u n d st o r a g e ta n k bu i l t in as s o c i a t i o n wi t h th e Fo r t Br a g g Wa t e r Tr a n s m i s s i o n Project that wa s co m p l e t e d in FY 20 1 0 - 1 1 . Th e co s t of th i s pr o j e c t wa s ap p r o x i m a t e l y $4 ,52 3 ,00 0 an d wa s fu n d e d jo i n t l y by the U.S. Army and Ha r n e t t Co u n t y . Th i s co m p l e t i o n sh o u l d gr e a t l y en h a n c e ou r ab i l i t y to su p p l y th e en t i r e So u t h w e s t ar e a of th e region and provide ad d i t i o n a l su p p l y to Mo o r e Co u n t y . An o t h e r wa t e r di s t r i b u t i o n pr o j e c t wh i c h be g a n co n s t r u c t i o n in FY 20 1 4 - 1 5 and is scheduled fo r co m p l e t i o n in FY 20 1 5 - 1 6 is th e We s t Ce n t r a l Tr a n s m i s s i o n Pr o j e c t . Th i s pr o j e c t co n s i s t s of th e co n s t r u c t i o n of a 16 inch water tr a n s m i s s i o n ma i n fr o m Li l l i n g t o n to Se m i n o l e vi a US Hw y 42 1 . An ac c o m p a n y i n g wa t e r bo o s t e r st a t i o n wi l l also be constructed as pa r t of th e pr o j e c t . Th i s pr o j e c t is es t i m a t e d to co s t ap p r o x i m a t e l y $5 mi l l i o n do l l a r s an d wi l l be fu n d e d fr o m a HCDPU reserves. Th e pr o j e c t sh o u l d be co m p l e t e d in FY 20 1 5 - - 1 6 . Re g i o n a l In t e r c o n n e c t s . As yo u ar e aw a r e , Ha r n e t t Co u n t y ' s wa t e r sy s t e m is in t e r c o n n e c t e d to se v e r a l ar e a public water systems th a t we do no t pr o v i d e wa t e r to in c l u d i n g : th e Ci t y of Du n n , th e To w n of Be n s o n , th e Ci t y of Ra l e i g h , th e To w n of Apex, the City of Fa y e t t e v i l l e (P W C ) , th e Ci t y of Du r h a m , an d fi n a l l y th e To w n of Ca r y . Th e s e co n n e c t i o n s ar e of a vi t a l im p o r t a n c e in the event of em e r g e n c y wa t e r sh o r t a g e co n d i t i o n s . Th e ab i l i t y to pr o v i d e a n d re c e i v e ad d i t i o n a l wa t e r fr o m th e s e va r i o u s sources makes all of 050216 HC BOC Page 149 At t a c h m e n t F - Ha r n .et .t C O U N T Y ' " HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 20 1 6 6/30/2015 th e s e sy s t e m s mo r e de p e n d e n t up o n ea c h ot h e r an d tr u l y in t e r c o n n e c t e d in a re g i o n a l ma n n e r . As ou r wa t e r system continues to gr o w , th e r e wi l l be ad d i t i o n a l in t e r c o n n e c t i o n s wi t h ou r va r i o u s ne i g h b o r s . Th e s e re l a t i o n s h i p s wi l l ne e d to be continually nurtured to en s u r e an ad e q u a t e wa t e r su p p l y fo r ev e r y o n e in ou r re g i o n in th e fu t u r e . WA S T E W A T E R SY S T E M Wa s t e w a t e r Tr e a t m e n t . Th e Co u n t y cu r r e n t l y ow n s tw o ac t i v e wa s t e w a t e r tr e a t m e n t pl a n t s , th e No r t h Harnett Regional Wa s t e w a t e r Tr e a t m e n t Pl a n t an d th e So u t h Ha r n e t t Re g i o n a l Wa s t e w a t e r Pl a n t . Th e So u t h Ha r n e t t pl a n t be g a n o p e r a t i o n in June 20 0 9 . Th i s ne w re g i o n a l wa s t e w a t e r pl a n t ha s ju s t be e n ex p a n d e d fr o m 5 mg d to a tr e a t m e n t ca p a c i t y of 15 mgd. The Fort Bragg Wa s t e w a t e r Pr o j e c t , re c e n t l y co m p l e t e d in FY 20 1 2 - 1 3 , in c l u d e d th i s ex p a n s i o n an d al s o co n s i s t e d of th e co n s t r u c t i o n of a 1 0 mgd wa s t e w a t e r pu m p st a t i o n lo c a t e d at Fo r t Br a g g an d ap p r o x i m a t e l y 1 0 mi l e s of 36 an d 30 in c h wa s t e w a t e r fo r c e mains to transport al l th e wa s t e w a t e r fr o m th e ba s e to th e pl a n t . Th i s pr o j e c t wa s tr u l y a re g i o n a l un d e r t a k i n g an d co s t ap p r o x i m a t e l y $37,619,000. Th i s pr o j e c t , li k e th e Fo r t Br a g g Wa t e r pr o j e c t th a t wa s co m p l e t e d in FY 20 1 0- 1 1 , is in re s p o n s e to th e Ar m y privatizing the utility fu n c t i o n s on th e i r ba s e s . HC D P U be c a m e th e so l e pr o v i d e r of wa s t e w a t e r tr e a t m e n t se r v i c e s to Fo r t Br a g g upon completion of th i s pr o j e c t . Th i s pr o j e c t , li k e th e Fo r t Br a g g wa t e r pr o j e c t , wa s fu n d e d en t i r e l y by th e Un i t e d St a t e s ~o v e r n m e n t . The County ow n s an d ma i n t a i n s th r e e in a c t i v e wa s t e w a t e r tr e a t m e n t pl a n t s . Th e Ca r o l i n a La k e s Wa s t e w a t e r Tr e a t m e n t Plant is scheduled to be de c o m m i s s i o n e d in th e ne a r fu t u r e . HC D P U cu r r e n t l y di v e r t s al l of th e fo r m e r in f l o w to Ca r o lin a La k e s WWTP to the South Ha r n e t t WW T P . NC D E N R ga v e HC D P U th e au t h o r i z a t i o n to de c o m m iss i o n th e Ca r o l i n a La k e s WW T P at a time of our choosing. An o t h e r pr o j e c t co m p l e t e d in FY 20 1 2 - 1 3 wa s th e Er w i n Wa s t e w a t e r Im p r o v e m e n t s Pr o j e c t . Th i s pr o j e c t el i m i n a t e d the Erwin and 050216 HC BOC Page 150 At t a c h m e n t F Ha r n e t t C O U N T Y HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 6/30/2015 Sw i f t Wa s t e w a t e r Tr e a t m e n t Pl a n t s th r o u g h th e co n s t r u c t i o n of a wa s t e w a t e r pu m p st a t i o n an d fo r c e ma i n th a t transfers all of the wa s t e fr o m th e To w n of Er w i n an d ou t l y i n g ar e a s to th e No r t h Ha r n e t t Wa s t e w a t e r Tr e a t m e n t Pl a n t . It was funded through a $7 ,00 7 ,10 0 Cl e a n Wa t e r St a t e Re v o l v i n g Fu n d Lo a n an d a $3 0 0 ,00 0 Cl e a n Wa t e r Ma n a g e m e n t Tr u s t Fu n d grant. These projects co n s o l i d a t e d ou r wa s t e w a t e r tr e a t m e n t fa c i l i t i e s to ju s t th e No r t h an d So u t h Ha r n e t t Re g i o n a l Wa s t e w a t e r Tr e a t m e n t facilities and in th e pr o c e s s el i m i n a t e d tw o mo r e di s c h a r g e s in t o th e Ca p e Fe a r Ri v e r . Th i s is an o t h e r e xam p l e of th e de p a r t m e n t ' s commitment to re s p o n s i b l e re g i o n a l en v i r o n m e n t a l co m p l i a n c e in th e ar e a of ut i l i t y ma n a g e m e n t . Th e No r t h Ha r n e t t Wastewater Treatment Pl a n t is sc h e d u l e d to be ex p a n d e d fr o m it s cu r r e n t di s c h a r g e ca p a c i t y of 5. 6 MG D to 7 .5 MG D . Th i s will be relatively inexpensive as fa r as wa s t e w a t e r tr e a t m e n t pl a n t up g r a d e s go as mo s t of th e in f r a s t r u c t u r e re q u i r e d fo r th e up g r a d e is already present in the ex i s t i n g pl a n t . Th e pr o j e c t is es t i m a t e d to co s t $2 ,39 0 ,00 0 an d sh o u l d be g i n in FY 20 1 6 -17 . An o t h e r tr e a t m e n t filter will need to be co n s t r u c t e d bu t th e ma j o r i t y of th e up g r a d e wi l l be re g u l a t o r y in na t u r e . Th e So u t h Ce n t r a l Wa s t e w a t e r Collection project was ju s t co m p l e t e d in FY 20 1 3 - 1 4 . Th e to t a l co s t of th i s pr o j e c t wa s ap p r o x i m a t e l y $2 1 ,14 9 , 3 8 8 . It co n s i s t e d of four phases of gravity se w e r co n s t r u c t i o n in th e So u t h Ce n t r a l ar e a of th e Co u n t y . Al l of th e s e fo u r ph a s e d se w e r co l l e c t i o n pr o j e c t s were funded through th e US D A Ru r a l De v e l o p m e n t Ag e n c y . Ge n e r a l ob l i g a t i o n bo n d s of $1 3 ,21 1 ,00 0 an d a gr a n t of $4 , 7 3 2 ,48 1 make up the majority of th e fu n d i n g . Ro u g h l y on e - h a l f of th e $1 3 ,21 1 ,00 0 bo n d is s u a n c e co n s i s t s of a on e -ti m e $6 ,34 9 ,60 0 ca p a c i t y payment to HCDPU fr o m US D A Ru r a l De v e l o p m e n t to pa y fo r cu r r e n t an d fu t u r e ca p a c i t y in th e So u t h Ha r n e t t Re g i o n a l Wa s t e w a t e r Treatment Plant. Th i s pa y m e n t wi l l he l p of f - s e t th e pl a n n e d pr o j e c t co s t as we l l as re p a y th e de p a r t m e n t fo r fu n d s al r e a d y ex p e n d e d in the original co n s t r u c t i o n of th e pl a n t in 20 0 9 . 050216 HC BOC Page 151 At t a c h m e n t F ~ Ha r n e t t C O U N T Y ~ • . I HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 6/30/2015 Re g i o n a l Wa s t e w a t e r Fa c i l i t i e s . Ha r n e t t Co u n t y ha s co m m iss i o n e d fo u r di f f e r e n t en g i n e e r s si n c e 19 6 8 to lo o k at comprehensive ap p r o a c h e s to th e lo n g - r a n g e pl a n n i n g of Ha r n e t t Co u n t y 's wa t e r an d wa s t e w a t e r ne e d s . Th e mo s t re c e n t of these is the Wa s t e w a t e r Ma s t e r Pl a n fo r th e So u t h w e s t e r n an d So u t h Ce n t r a l Di s t r i c t s of th e Co u n t y . Th i s st u d y wa s au t h o r e d by Hazen and Sa w y e r an d wa s co m p l e t e d in De c e m b e r of 20 1 1 . Al l ha v e ag r e e d th a t a re g i o n a l ap p r o a c h ut i l i z i n g a co n s o l i d a t i o n of systems is th e be s t pl a n pr a c t i c a l fo r pr o t e c t i o n of pu b l i c he a l t h an d ec o n o m i c de v e l o p m e n t . Th e r e wi l l co n t i n u e to be County development of se r v i c e s wh i c h wi l l ex t e n d fr o m ex i s t i n g fa c i l i t i e s ; an d , du e to th e es c a l a t i n g co s t of ex p a n s i o n an d op e r a t i n g expenses, it is li k e l y th a t ot h e r re g i o n s wi t h i n th e Co u n t y wi l l be at t e m p t i n g to re g i o n a l i z e sy s t e m s wi t h i n th e ne xt te n ye a r s . In addition to this, re g u l a t o r y re s t r a i n t s wi l l fo r c e re g i o n a l i z a t i o n to ha p p e n in or d e r to el i m i n a t e as ma n y di s c h a r g e s in t o ou r wa t e r basin as possible. Ar e a s ou t s i d e th e Co u n t y , wh i c h ar e tr i b u t a r y to ou r dr a i n a g e ba s i n s an d wa s t e w a t e r tr e a t m e n t fa c i l i t i e s , (i.e. southern Wake Co u n t y an d no r t h e r n Cu m b e r l a n d Co u n t y as re c e n t ex a m p l e s ) al s o pr o v i d e re a l i s t i c op p o r t u n i t i e s fo r re g i o n a l i z a t i o n . These re l a t i o n s h i p s sh o u l d be nu r t u r e d to pr o v i d e th e gr e a t e s t sc a l e of ec o n o m y in bu i l d i ng ad d i t i o n a l wa s t e w a t e r co l l e c t i o n lines to serve Ha r n e t t Co u n t y ci t i z e n s . FI N A N C I A L PL A N N I N G Re v e n u e Pr o j e c t i o n s . Re v e n u e pr o j e c t i o n s fo r th e ne x t 5 ye a r s ar e di f f i c u l t if no t im p o s s i b l e to co r r e c t l y predict. They are tied to a my r i a d of fa c t o r s in c l u d i n g re s i d e n t i a l an d co m m e r c i a l gr o w t h in th e Co u n t y , lo c a l an d re g i o n a l ec o n o m i c conditions, and the ab i l i t y of ou r De p a r t m e n t to me e t al l fu t u r e wa t e r an d se w e r ne e d s th r o u g h o u t th e Co u n t y an d re g i o n . Be f o r e we can attempt to pr e d i c t fu t u r e re v e n u e s , we ne e d to lo o k at cu r r e n t re v e n u e tr e n d s fo r th e la s t se v e r a l fi s c a l ye a r s . 050216 HC BOC Page 152 At t a c h m e n t F - Ha r n e t t C O U N T Y ' HA R N E T I CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 HC D P U Op e r a t i n g Re v e n u e s Fi n a n c i a l Pe r i o d FY 04 - 0 5 FY 05 - 0 6 FY 06 - 0 7 FY 07 - 0 8 FY 08 - 0 9 FY 09 - 1 0 FY 10 - 1 1 FY 11 - 1 2 FY 12 - 1 3 FY 13 - 1 4 Op e r a t i n g Re v e n u e s $1 3 ,75 2 ,47 3 $1 5 , 8 4 0 , 4 6 7 $2 1 ,84 1 , 5 5 8 $2 5 ,73 2 , 1 2 2 $2 6 ,96 9 , 1 8 4 $2 4 , 8 6 0 ,41 3 $2 8 ,04 2 , 8 3 6 $3 0 ,13 0 , 9 2 9 $3 0 ,73 2 , 9 5 3 $3 4 ,62 4 , 0 9 9 6/30/2015 Yo u ca n se e fr o m th e s e fi g u r e s th a t re v e n u e s in c r e a s e d by $2 0 , 8 7 1 , 6 2 6 in th e la s t ni n e fi s c a l ye a r s . Th i s represents a 152% in c r e a s e in op e r a t i n g re v e n u e s in th a t ti m e sp a n . Th e ma j o r i t y of th i s in c r e a s e is du e to an n u a l in f l a t i o n ba s e d increases in water an d se w e r ra t e s an d th e gr o w t h of wa t e r an d wa s t e w a t e r in f r a s t r u c t u r e th r o u g h o u t th e Co u n t y . Th e ov e r a l l fi n a n c i a l strategy of the De p a r t m e n t is to co n t i n u e to ma x i m i z e re v e n u e s co n s i s t e n t wi t h an ev e n pa c e of re s i d e n t i a l an d co m m e r c i a l / i n d u s t r i a l growth wi t h i n th e Co u n t y . Ex p e n d i t u r e s wi l l be ke p t in li n e co n s i s t e n t wi t h ad e q u a t e l y ma i n t a i n i n g tr e a t m e n t an d distribution systems wh i l e em p h a s i z i n g re g u l a t o r y co m p l i a n c e in al l ar e a s . HC D P U is at a hi s t o r i c a l cr o s s r o a d s in th e se n s e th a t 95% of all County re s i d e n t s ha v e ac c e s s to wa t e r . Ad d i t i o n a l ac c e s s to wa t e r ha s be e n th e pr i m a r y so u r c e of a gr o w i n g re v e n u e base in the past. 050216 HC BOC Page 153 At t a c h m e n t F Ha r n e t t C O U N T Y HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 6/30/2015 Ho w e v e r , si n c e mo s t ar e a s wi t h i n th e Co u n t y no w ha v e ac c e s s to wa t e r , fu t u r e re v e n u e gr o w t h wi l l be di r e c t l y correlated to the De p a r t m e n t ' s go a l to pr o v i d e ac c e s s to se w e r to de n s e l y po p u l a t e d un i n c o r p o r a t e d ar e a s of th e Co u n t y an d th e Department's ever in c r e a s i n g l y im p o r t a n t ro l e as a re g i o n a l wa t e r an d wa s t e w a t e r tr e a t m e n t pr o v i d e r to su r r o u n d i n g mu n i c i p a l i t i e s , counties and most im p o r t a n t l y Fo r t Br a g g . RI V E R BA S I N ST E W A R D S H I P Ha r n e t t Co u n t y is an ac t i v e me m b e r of th e Ca p e Fe a r Ri v e r As s e m b l y . Th is Bo d y ha s or g a n ize d to pr o t e c t water quality and mo n i t o r th e ac t i v i t y wi t h i n th e Ba s i n , wh i c h co u l d ha v e a ne g a t i v e im p a c t on ou r cu r r e n t an d fu t u r e dr i n k i n g water supply. The Ba s i n ha s no w be e n or g a n i z e d in t o th r e e se c t i o n s , th e Lo w e r , th e Mi d d l e , an d th e Up p e r Ba s i n . Ha r n e t t County belongs to the Mi d d l e Ba s i n . Th e As s e m b l y is ta k ing a pr o a c t i v e ap p r o a c h to th e lo n g - r a n g e in t e r e s t of th e ba s i n th r o u g h th e establishment of a co m p r e h e n s i v e mo n i t o r i n g pr o g r a m . Th e As s e m b l y ju s t re c e i v e d a ma j o r gr a n t fr o m th e St a t e of No r t h Ca r o l i n a to study the entire ba s i n . In ad d i t i o n to th i s , ea c h of th e th r e e su b s e c t i o n s ar e no w fo r m i n g mo n i t o r i n g co a l i t i o n s . Ea c h wa t e r system will be asked to pa r t i c i p a t e fi n a n c i a l l y in th i s pr o g r a m as we l l as to co n t r a c t ou t sp e c i f i c mo n i t o r i n g te s t s wh ich wi l l pr o v i d e each system, the As s e m b l y , an d th e St a t e wi t h vi t a l da t a fo r ac t i v i t y im p a c t an d as s e s s m e n t . Th i s in f o r m a t i o n wi l l pl a y an imp o r t a n t role in our ability to wi t h d r a w an d di s c h a r g e in t o th e ba s i n . Ca p i t a l Pr o j e c t Bu d g e t Su m m a r y 050216 HC BOC Page 154 At t a c h m e n t F ~ Ha r n e t t - - C O U N T Y HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 6/30/2015 Th i s ca p i t a l pr o j e c t bu d g e t su m m a r y co m b i n e s al l th e pr o p o s e d ca p i t a l pr o j e c t s di s c u s s e d ea r l i e r in th i s report. It provides a sn a p s h o t of an t i c i p a t e d ca p i t a l ne e d s ov e r th e ne x t fi v e ye a r s . Th e ex p e n d i t u r e s se c t i o n sh o w s ea c h pr o j e c t s total budget. The re v e n u e se c t i o n s h o w s th e ex p e c t e d fu n d i n g so u r c e s fo r ea c h ye a r . EX P E N D I T U R E S To t a l C o s t To t a l Co s t To t a l C o s t To t a l Co s t To t a l Co s t To t a l s Pr o j e c t Na m e FV 20 1 5 · 1 6 FV 20 1 6 · 1 7 FV 20 1 1 · 1 8 FV 20 1 8 · 1 9 FV 20 1 9 - 2 0 WT P 42 MG D Up g r a d e $1 1 ,92 7 , 7 7 3 $1 1 ,92 7 ,773 We s t Ce n t r a l Tr a n s m i s s ion $4 ,98 3 ,43 5 $4 ,98 3 ,435 NH W W T P Up o r a d e $2 ,39 0 , 0 0 0 $2 ,39 0 ,000 Au t o m a t e d Me t e r Up g r a d e Ph a s e 1 $2 ,75 0 ,00 0 $2 ,75 0 , 0 0 0 BC C FM an d PS Up o ra d e $1 ,35 0 ,00 0 $1 ,35 0 ,000 Au t o m a t e d Me t e r Up o r a d e Ph a s e 2 $2 ,7 50 ,00 0 $2 ,75 0 , 0 0 0 S W W W PS & FM $6 ,89 4 ,00 0 $6 , 8 9 4 ,000 WH I P Tr a n s m i s s i o n Pr o j e c t $8 1 1,18 0 $8 1 1 ,18 0 So u t h w e s t Re g i o n a l GS T $3 , 0 0 4 , 1 8 0 $3 ,00 4 , 1 8 0 To t a l s $1 6 ,91 1 , 2 0 8 $5 ,14 0 ,00 0 $4 , 10 0 ,00 0 $6 ,89 4 , 0 0 0 $3 ,81 5 ,36 0 $3 6 ,86 0 ,568 RE V E N U E S FV 20 1 5 · 1 6 FV 20 1 6 · 1 1 FV 20 1 7 - 1 8 FY 20 1 8 - 1 9 FY 20 1 9 · 2 0 To t a l s Gr a n t s fr o m al l so u r c e s $0 Re v e n u e Bo n d s $0 St a t e Re vo lvi n o Lo a n s $2 ,39 0 ,00 0 $1 ,35 0 ,00 0 $3 ,44 7 , 0 0 0 $3 ,00 4 ,1 80 $1 0 ,1 91 ,180 Mo o r e Co u n t y $5 ,45 0 ,00 0 $5 , 4 5 0 , 0 0 0 I De v el o p e r Pa r t i c i p a t ion $3 , 4 4 7 ,00 0 $3 , 4 4 7 , 0 0 0 Re s e r v e s $1 1 ,46 1 ,20 8 $2 ,75 0 ,00 0 $2 ,7 50 ,00 0 $ 81 1 ,18 0 $1 7 ,77 2 ,388 To t a l s $1 _ 6 ,91 1 ,20 8 $5 14 0 ,00 0 $4 ,1 () 0 ,00 0 $6 , 8 9 4 , 0 0 0 $3 , 8 1 5 36 0 $3 6 ,86 0 ,568 050216 HC BOC Page 155 At t a c h m e n t F Ha r n e t t C O U N T Y Ac t u a l Ne w De b t Pl a n n e d Ra t e In c r e a s e s Cu r r e n t Ra t e s / W a t e r $1 8 . 5 0 / 2, 0 0 0 mi n $4 . 7 5 / 1,00 0 ga l ab o v e mi n $2 . 2 5 Bu l k Ra t e % inc re a s e Mo n t h l y _$ In c r e a s e in A vg Bi l l Re v e n u e fr o m in c r e a s e Cu r r e n t Ra t e s /Se w e r $1 5 Fl a t $4 . 7 5 / 1, 0 0 0 ga l s $1 . 7 5 Bu l k Ra t e % i n c r e a s e M o n t h l y $ In c r e a s e in Av g _ Bi l l Re v e n u e fr o m in c r e a s e HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S FY 20 1 5 - 1 6 $0 FY 20 1 5 - 1 6 no ch a n g e no ch a n g e no ch a n g e no ch a n g e n/ a $0 .00 FY 20 1 5 - 1 6 no ch a n g e no ch a n g e $1 .90 8% n/a $3 0 0 ,00 0 .00 Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 FY 20 1 6 - 1 7 FY 20 1 7 - 1 8 FY 20 1 8 - 1 9 $2 ,39 0 , 0 0 0 $1 ,35 0 ,00 0 $3 ,44 7 , 0 0 0 FY 20 1 6 - 1 7 FY 20 1 7 -1 8 FY 20 1 8 - 1 9 $1 9 . 0 0 no ch a n g e no ch a n g e $5 .25 no ch a n g e no ch a n g e no c ha ng e no ch a n g e $2 . 4 0 6% no ch a n g e 6. 6 % $2 n/a n/a $1 ,2 00 ,00 0 . 0 0 $0 . 0 0 $3 8 0 ,00 0 . 0 0 FY 20 1 6 - 1 7 FY 20 1 7 - 1 8 FY 20 1 8 - 1 9 no ch a n g e no ch a n g e no ch a n ge $5 .25 no ch a n g e no ch a n g e no ch a n g e no ch a n g e no ch a n g e 6% no ch an g e no ch a n g e $2 . 5 0 n/a n/ a $4 5 5 ,00 0 . 0 0 $0 .00 $0 . 0 0 FY 20 1 9 - 2 0 $3 , 0 0 4 , 18 0 FY 20 1 9 - 2 0 $2 0 . 0 0 $5 . 5 0 no ch a n g e 5% $1 .7 5 $1 , 0 8 0 ,00 0 .00 FY 20 1 9 - 2 0 $1 6 . 0 0 $5 .50 $2 . 10 5%/ 1 0% $2 . 2 5 $8 2 0 ,00 0 .00 6/30/2015 To t a l s $1 0 ,19 1 . 1 8 0 To t a l s $2 ,66 0 ,000 To t a l s $1 ,57 5 ,000 050216 HC BOC Page 156 At t a c h m e n t F Ha r n e t t C O U N T Y HA R N E T T CO U N T Y DE P A R T M E N T OF PU B L I C UT I L I T I E S Ca p i t a l Im p r o v e m e n t Pl a n 20 1 5 - 2 0 1 6 Du l y ad o p t e d th i s th e 30 t h da y of Ju n e 20 1 5 , up o n mo t i o n ma d e by Co m m i s s i o n e r Sp r i n g l e Co m m i s s i o n e r Mi l l e r , an d ad o p t e d by th e fo l l o w i n g vo t e : Ay e s : _ 5 Na y s : __ Q ' • ~ • f I I I ' ' '( ; J. } l l • ·. , , , , , • • UI \ . 1 A • , , ,, X .' , V I i S. s ,_ ,, '' ('\ . . . . '0 "'- : ; . . ' o · r _, -z- ~ ~' «- " - ~· ~ _·. t1 " ~ - "< . ! j . . ~ ~ ' • >i l l t ·' . -, : 1 - :: 0 .. ,. , . '' @ ' :.. ::. . . (/ ) :: :: ([ ) _. . r · . ;: =* ··::.. L~· ·*-= - ·f 1 . (/ ... \} v , , :. : .~ ::. . ,. / .- , , -. . ' ) ) . CO U ,·· ,,, ,, ,,,,, , , . It ,,, ,, AT I E S T : I , . , • ... . . , " l " ' k ' t o · '= ' · "'XV ' >« . . k lu V ~ A b s e n t : _ O _ Bo a r d of Co m m i s s i o n e r s of t he Co u n t y of Ha r n e t t ,; ; ; : : : : : : - : : r l - = - By . '- " ' "" = = b 0 ~ , A f the Bo a r d an d of th e go v e r n ing body of al l &N a t e r an d Se w e r Dist r ict s of Har n e t t Co u n t y 6/30/2015 seconded by 050216 HC BOC Page 157 De p a r t m e n t So l i d Wa s t e To t a l Re v e n u e s : Ta x e s In t e r g o v e r n m e n t a l Re v e n u e Sa l e s & Se r v i c e s Ot h e r Re v e n u e s Re n t s , Co n c e s s . & Fe e s Ot h e r Fi n a n c e So u r c e s ln t e r f u n d Tr a n s f e r s Fu n d Ba l a n c e Ap p r o p r i a t e d To t a l Re v e n u e s ov e r / ( u n d e r } ex p e n s e s HA R N E T T CO U N T Y BU D G E T SU M M A R Y RE P O R T SO L I D WA S T E FU N D FY E 20 1 7 Bu d g e t 2 0 1 5 - 2 0 1 6 FY E 20 1 6 FY E 20 1 7 Of f i c e r FY E 20 1 3 FY E 20 1 4 FY E 20 1 5 Ad j u s t e d Ac t i v i t y as o f De p a r t m e n t Re c o m m e Ac t u a l Ac t u a l Ac t u a l Bu d g e t A p r i l 2 9 Re q u e s t e d nd e d $ - $ 5, 1 6 1 , 8 9 7 $ 6, 8 2 7 , 0 6 7 $ 6, 0 4 4 , 2 5 5 $ 4, 2 7 2 ,12 1 $ 5, 9 5 3 ,33 5 $ - $ - $ 5, 1 6 1 , 8 9 7 $ 6, 8 2 7 , 0 6 7 $ 6, 0 4 4 , 2 5 5 $ 4, 2 7 2 , 12 1 $ 5, 9 5 3 , 3 3 5 $ - FY E 20 1 7 Bu d g e t 2 0 1 5 - 2 0 1 6 FY E 20 1 6 FY E 20 1 7 Of f i c e r FY E 20 1 3 FY E 20 1 4 FY E 20 1 5 Ad j u s t e d Ac t i v i t y as o f De p a r t m e n t Re c o m m e Ac t u a l Ac t u a l Ac t u a l Bu d g e t A p r i l 2 9 Re q u e s t e d nd e d $ - $ 23 7 , 2 9 7 $ 23 4 , 2 7 6 $ 23 9 , 0 0 0 $ $ $ 25 , 0 0 0 13 0 , 0 0 0 - - 5, 0 0 6 , 3 1 5 5, 1 5 3 , 4 9 1 5, 1 1 1 , 3 0 0 5, 4 9 4 , 9 4 0 - 36 6 , 0 7 3 2,0 8 1 10 1 , 6 5 0 - - - 24 3 27 6 73 9 , 7 6 3 1, 4 0 2 ,1 6 1 - - 46 2 , 3 0 5 - 45 8 , 3 9 5 $ - $ 6, 3 4 9 , 6 9 1 $ 6, 8 1 7 ,2 8 5 $ 6, 0 4 4 , 2 5 5 $ 5, 0 4 6 , 9 4 0 $ 5, 9 5 3 , 3 3 5 $ - $ 77 4 , 8 1 9 $ $ FYE 2017 Board Approved %Change $ --100.00% $ --100.00% FYE 2017 Board Approved %Change $ --100.00% --100.00% --100.00% --100.00% --100.00% $ -100.00% $ 050216 HC BOC Page 158