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Home My WebLink About063015ss - budget approvalHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Special Meeting June 30, 2015 The Harnett County Board of Commissioners met in special session on Tuesday, June 30, 2015, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Allen Coats, Deputy Finance Officer Margaret Regina Wheeler, Clerk Chairman Burgin called the meeting to order at 9:00 am. Commissioner Miller led the pledge of allegiance and invocation. Mr. Wayne Black, NC DHHS Director of Social Services, talked about where Harnett County is, where the State is and what the issues are regarding caseloads. Mr. Black noted in the last six weeks Harnett County DSS had reduced their Medicaid recertifications overdue by 38 %. Mr. Black commended Harnett County's efforts and gave an overview of how we got where we are, what is happening next, what is going on with NC FAST and recommendations for the County as far as meeting the expectations of processing Medicaid and Food & Nutrition cases. Mr. Black said first it's important to note the caseload growth in Harnett County. He reported the caseload growth since 2008 for Food & Nutrition Services at 84.6 % which is 9% faster than the State growth. He also noted Medicaid recipients have grown by 32.5% in Harnett County since 2008. Mr. Black said he understands staffing hasn't really changed that much and obviously staff are working hard just to keep up. Mr. Black reviewed some changes at the federal level and continued discussing impacts, issues and requirements effecting caseloads. He reported that USDA is now requiring staff to meet an 85% timeliness in processing food stamp applications. He said they will require 95% timeliness starting January 1, 2016 through June 30, 2016 or, according to their advance warning letter, they will consider suspending, eliminating or withholding our federal reimbursement for Food Stamp Administration totaling $88 Million. Mr. Black said in 2013 all 50 states were only averaging 88% so they were concerned timeliness was going down nationwide. June 30, 2015 Special Session Minutes Harnett County Board of Commissioners Page 1 of 7 Mr. Black said statewide in the last seven years caseloads have grown tremendously and staffing has not kept up; they have implemented a new integrated case management system that provides food stamp benefits to over 800,000 households every month as well as providing benefits to 1.9 million Medicaid recipients in North Carolina. Mr. Black said the bottom line seems to be an issue about having enough resources to get the work done and meet the federal requirements. He said if the county loses the federal reimbursement then it's all county money. Mr. Black said having NC FAST allowed for a 75% reimbursement for Medicaid verses 50% reimbursement which saved counties about $26 Million dollars this year verses last year. Mr. Black said the 75% reimbursement for Medicaid eligibility is permanent as long as you make USDA happy by the end of the year. Reimbursement for food stamps remains at 50 %. Mr. Black said their expectation would then be for counties to reinvest a portion of the savings in to the resources in order to meet the federal requirements for Medicaid applications, Medicaid recertifications as well as Food & Nutrition Services. Mr. Black said they are working with counties and have issued an administrative letter giving advice but it can't be done without the people. Paul Polinski, Director of Harnett County Department of Social Services, responded that over 21,000 individuals receive Food & Nutrition Services in Harnett County and over 23,600 receive Medicaid benefits. Commissioners asked how many citizens receive both Medicaid and food stamps services. Mr. Polinski said he thinks most of the people that receive Medicaid somewhere along the way are getting food stamps as well. Mr. Polinski said they are very grateful for their part-time employees however their time was cut in 2013 due to the Affordable Care Act. Mr. Polinski said they have not added any new income maintenance full time employees since 2007/2008. He talked about staffs efforts to handle the backlog and said the whole agency really stepped up and came together. Mr. Polinski stated his plans to ask the Board in the near future to consider approving a budget amendment allowing them to shift some money from their part-time line item over into their full time line item. He said this would eliminate 14 part-time positions but would allow them, along with the amounts of reimbursement, to bring on 20 additional full time staff. Mr. Polinski said all of this could be done at no additional cost to the County. He responded that those part-time employees would have an opportunity to apply for those full -time positions. Mr. Black said he feels good about the plan. It was the consensus of the Board, given there was no net change, to make this change in the budget today. The Board considered the FY 2015/2016 Proposed Budget. Mr. Jeffries made the Board aware of a shift from an expense line item to a capital line item in the Board of Education's budget with no bottom line change. Vice Chairman Springle moved to approve the FY 2015/2016 proposed budget. Commissioner Miller seconded the motion which passed unanimously. Vice Chairman Springle moved to approve a budget amendment allowing the Department of Social Services to shift money from their part-time line item over into their full -time line item. Commissioner McKoy seconded the motion which passed unanimously. June 30, 2015 Special Session Minutes Harnett County Board of Commissioners Page 2 of 7 Mrs. Honeycutt petitioned the Board for a public hearing regarding Harnett County entering into an installment financing contract in an amount not to exceed $7,000,000 to refinance certain County installment payment obligations under an Installment Financing Contract and to finance the purchase of certain real property. Mrs. Honeycutt explained the public hearing and resolution are required by the LGC. Chairman Burgin reminded everyone this is for HFTC properties that they will be paying off and will be transferred to the County. Mr. Elmore clarified this would be lumping all of those loans into one and saving a lot of interest. Chairman Burgin called to order a public hearing on the matter. Seeing no one move, Chairman Burgin closed the public hearing. Vice Chairman Springle moved to approve entering into an installment financing contract in an amount not to exceed $7,000,000 to refinance certain County installment payment obligations under an Installment Financing Contract and to finance the purchase of certain real property. Commissioner Elmore seconded the motion which passed unanimously. At 9:40 am, Vice Chairman Springle moved that the Board recessed until 1:30 pm to attend the funeral of Mrs. Jean Harris. Commissioner Miller seconded the motion which passed unanimously. At 1:30 pm Commissioner Elmore moved that the Board reconvene. Vice Chairman Springle seconded the motion which passed 4 — 0. Commissioner Miller was absent during the afternoon session. NCDOT Division 6 Engineer Greg Burns and NCDOT- PDEA Project Planning Engineer Kim Gillespie joined the Board to provide an updated regarding the US 401 Corridor. They introduced Justin Thomas who is interning in their office. Commissioner Elmore asked about having "Home of Miss North Carolina 2015" added to the "Welcome to Harnett County' signs. Mr. Burns said he believes you can only have one slogan per sign, which Harnett County already does, but he will check on the details and report back. Mr. Burns responded that the contract for the tunnel project at Campbell University has been awarded. He said the tunnel would be an "open cut" and would require that Hwy 421 be closed for about a month and hopefully the project will be completed this fall. Ms. Gillespie said TIP R -2609 involves improvements to the US 401 Corridor from north of Fayetteville to north of Fuquay. She said previously this project was funded in the State TIP for planning and environmental studies only. Mrs. Gillespie said the passage of the Strategic Transportation Investment Law (STI) changed the way the projects are selected for funding. She said this project did not score well enough to be funded in the STI and cannot be added to the TIP list. Ms. Gillespie said prior to stopping work on the project, they had selected a number of alternatives for detailed study. She said detailed environmental studies had begun but have not been completed and preliminary designs were also underway. Mrs. Gillespie reviewed what their next steps would have been if the project had been funded. She shared two maps with commissioners; one showing all of the alternatives for the proposed project. Mrs. Gillespie noted other project NCDOT is working on in District 6. June 30, 2015 Special Session Minutes Harnett County Board of Commissioners Page 3 of 7 Mr. Burns suggested figuring out a way to segment the US 401 Corridor project, which is a 33 mile project, and would be difficult due to multiple corridors. Mr. Burns said another possibility is the County coming up with some other funding to complete the planning document. He suggested talking to CAMPO about completing the study and taking it to a record of decision which could cost up to $4.5 Million. The group continued to discuss road improvement options and needs. Last, Mr. Burns reported that Ernest Lane, Hickorydale Lane /Lucas and Tucker Lane and Bond Lane have received some funding so that they can be brought up to NCDOT minimum standards. Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice Chaiiinan Springle seconded the motion which passed 4 — 0. 1. Minutes: June 15, 2015 Regular Meeting 2. Budget Amendments: 493 Radio Upgrade Capital Project CP1406 Code 307 - 8300 - 420.45 -80 Contingency 307 - 8300 - 420.46 -09 Radio Lease 307- 0000 - 314.50 -00 Sales Tax 503 WIA Programs Code 234 - 4405- 465.58 -19 234 -7405- 465.12 -02 234 - 7407 - 465.22 -01 234 - 7407 - 465.11 -00 234 - 7410- 465.60 -31 234 -7410- 465.11 -00 Participant Travel Participant Wages Participant FICA Tax Expense Salaries & Wages Gas, Oil, & Auto Supplies Salaries & Wages 504 Good Hope Mental Health Renovation Project CP 1005 Code 323 - 8300 - 441.46 -01 Residual Equity 323 - 8300 - 441.45 -30 Engineering 323 - 0000 - 361.10 -00 Interest Earned 505 Employment Transportation Code 233 - 7409 - 465.90 -10 Other Financing General Fund 233 - 0000 - 399.00 -00 Fund Balance Appropriated 516 Library Code 110 -0000- 331.81 -01 Library/NC State Aid /Library 110 -0000- 399.00 -00 Fund Balance Appropriated 519 WIA Programs Code 234 - 7405- 465.58 -19 Participant Travel 234 -7405- 465.12 -02 Participant Wages 264,536 decrease 571,211 increase 306,675 increase 2,900 decrease 2,900 increase 500 decrease 500 increase 500 decrease 500 increase 10,203 increase 10,187 decrease 16 increase 3,593 increase 3,593 increase 542 increase 542 decrease 2,900 decrease 2,900 increase June 30, 2015 Special Session Minutes Harnett County Board of Commissioners Page 4 of 7 519 WIA Programs continued Code 234 - 7407 - 465.22 -01 Participant FICA Tax Expense 234 - 7407 - 465.11 -00 Salaries & Wages 234 -7410- 465.60 -31 Gas, Oil, & Auto Supplies 234 - 7410 - 465.11 -00 Salaries & Wages 523 Sheriffs Office Code 110 -5120- 420.41 -13 Utilities 110 -5120- 420.12 -00 Salaries & Wages — Part Time 525 Library Code 110 -8100- 450.33 -45 Contracted Services 110- 0000 - 331.81 -02 LSTA Grant /Library 526 Solid Waste Code 250- 6600 - 461.35 -56 Electronics Management 250- 0000 - 399.00 -00 Fund Balance Appropriated 530 Interfund Transfer Coded 110- 6500- 406.43 -16 110 -8701 - 490.90 -28 Operating — Repair & Maintenance / Maintenance & Repair Equipment Other Financing Uses — Tran/Airport Projects 500 decrease 500 increase 500 decrease 500 increase 35,000 increase 35,000 decrease 20,333 decrease 20,333 decrease 531 Airport Capital Reserve Projects CP1302 Code 301- 8300 - 406.90 -03 Other Financing Uses — Tran /Capital Project 301 -00- 389.10 -0 Interfund Transfers / General Fund 6,749 increase 6,749 increase 753 decrease 753 increase 753 increase 753 increase 3. Tax refunds, rebates and release (Attachment 1) 4. Resolutions to add roads to state system (Attachment 2 & 3) 5. Resolution to cancel the July 6, 2015 Regular Meeting of the Harnett County Board of Commissioners (Attachment 4) 6. Harnett County Finance Office requests approval of Notice of a Public Hearing Regarding the Financing of Certain Building Addition for Boone Trail Emergency Services with the Proceeds of Tax - Exempt Debt 7. Public Utilities requests approval of an engineering amendment in the amount of $12,940 to MBD Consulting Engineers to design an odor control chemical feed system for the wastewater pumping station at Ft Bragg. This engineering amendment will be paid for by existing project funds. June 30, 2015 Special Session Minutes Harnett County Board of Commissioners Page 5 of 7 8. Approval of North Carolina General Warranty Deed from the County of Harnett to the Town of Angier for Lot 47, Benton Point Phase Two, as requested by the Town of Angier Ms. Honeycutt presented the 2015 Installment Financing Contract RFP summary of bids, including interest rates, prepayment provisions, acceptance deadlines, and bank fees. Mrs. Honeycutt recommended award to First Bank who offered the lowest Tax - Exempt and Taxable rates. Mrs. Honeycutt said using the taxable rates for a portion will give the Board more flexibility with the land. Chainttan Burgin disclosed that he serves on the local Board of First Bank and moved to recuse himself from the vote. Commissioner Elmore seconded the motion which passed 4 -0. Commissioner Elmore moved to approve the award of the 2015 Installment Financing Contract to First Bank. Vice Chairman Springle seconded the motion which passed 3 -0. Vice Chaiiuian Springle moved to approve the appointments listed below. Commissioner Elmore seconded the motion which passed 4 - 0. CITY OF DUNN PLANNING BOARD ETJ Mike Beasley of 663 Ammons Road in Dunn (nominated by Vice Chairman Springle) was appointed to serve as an ETJ member on the City of Dunn Planning Board. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES Charles Moore (nominated by Vice Chairman Springle) was appointed as Dunn's representative on this Board. HARNETT COUNTY PLANNING BOARD Niihau K. A. Ramsey (nominated by Vice Chairman Springle) was appointed to serve as at -large alternate member on this board. Mr. Jeffries presented the following reports: - May Financials and March Sales Tax reports Vice Chairman Springle moved to designate Commissioner McKoy as Harnett County's voting delegate at the upcoming NCACC Annual Conference. Commissioner Elmore seconded the motion which passed 4 — 0. Mr. Jeffries also mentioned we ended our first year being self - insured on a positive note with $1.8 million in cash for our health insurance and $246,000 in our dental. He said workers comp is healthy at $1.8 million. Mrs. Honeycutt sought direction from the Board regarding family insurance policies when both spouses are employed with Harnett County. She said it is actually cheaper for the County to pay for family coverage instead of two single policies however at this time there are six families where the employees are not contributing anything toward their families /children's health care. She said now that we are self - insured the County is actually paying for claims of those children. Mrs. Honeycutt suggested adding a 4th tier so that new employees in this situation would pay some portion of their family health care and current employees getting free family health care June 30, 2015 Special Session Minutes Harnett County Board of Commissioners Page 6 of 7 will start paying a portion of their family health care on July 1, 2016. It was the consensus of the Board to change the policy to add a 4`l' tier so that employees are contributing to their family health care. Commissioner McKoy moved that the Board go into closed session to 1) consult with the County's legal staff in order to preserve the attorney - client privilege concerning the handling of a certain claim; 2) instruct the County staff concerning the position to be taken by the County in negotiating the tends of a contract for the acquisition of real property; and 3) to discuss economic development matters. This motion is made pursuant to N.C. General Statute Section 143- 318.11(a)(3) &(5) &(4). Commissioner Elmore seconded the motion which passed 4 — 0. Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Springle seconded the motion which passed 4 — 0. Vice Chairman Springle said he recently attended meeting of the N.C. Land Conservation Trust Fund. He suggested that the County apply for a grant to help us look at the feasibility of any type of agricultural development in our county. He said the process takes about a year. Chairman Burgin reported on a recent meeting with Secretary Troxler along with Lee County representatives talking about agri- business; agricultural economic development. Mr. Jeffries will share notes regarding the meeting. Commissioner Elmore moved to adjourn the meeting at 3:23 pm. Vice Chairman Springle seconded the motion which passed 4 — 0. t Regina J eeler, Clerk June 30, 2015 Special Session Minutes Harnett County Board of Commissioners Page 7 of 7 Approved by the Harnett Inty Board of Commksioner! ATTACHMENT 1 30 Date : 06/1-5/2015 No Approved By : rte. 6 O C G -2o- ,C5 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES Payer 1 DELHAIZE AMERICA DISTRIBUTION S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER 0000018091 - 2014-2014- 000000 County 19,612.82 8; tnterestan Penalttes City 0.00 City Total County Total Total to be Refunded 19,612.82 0.00 19,612.82 19,612.82 Board Report 30 Date : 06/15/2015 Approved By : NC 60c to -3o-/5 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES Na, Nam of Tax' Payer Refund 1 BETHUNE, LETTIE J 2 DUBOIS, GREGORY EDMUND 3 DUBOIS, GREGORY EDMUND 4 0000004683- 2013- 2013- 000000 ,Interest; Penalties BOARD OF E & R DECISION ON 12/29/2014 PER BB City 0.00 County 38.53 City 0.00 quest Status 38.53 Refund MHOME IS DOUBLE LISTED ;LISTED AS REAL ON ABSTRACT #1713934 0001787074- ACTIVE DUTY NON - 2010- 2010- 55.33 Refund RESIDENT,PD 000000 County 55.33 TAXES IN E EQUESTED REFUND BASED ON THAT (LES ON FILE ETS;281031 / ST:CA) City 0.00 0001788201- ACTIVE DUTY NON - 2010- 2010- 166.48 Refund RESIDENT,PD 000000 County 166.48 TAXES IN EEFUND BASED ON REFUND BASED ON THAT (LES ON FILE ETS;281031 /ST:CA) City 0.00 159.23 Refund DUBOIS, GREGORY EDMUND 5 DUBOIS, GREGORY EDMUND 6 HELMS, 0001788201- 2011- 2011- County 159.23 000000 City 0.00 0002073849 - 2012-2012- 000000 County 219.36 KENNETH L 0002002792- City 0.00 2014- 2014- 000000 County 255.00 7 WARD, JERRY City 0.00 8 WARD, JERRY 9 WARD, JERRY S. KEITH FAULKNER 0001553808 - 2012-2010- 110000 County 95.47 City 0.00 0001553808- 2012 -2011- 110000 County 80.33 City 0.00 0001553808- 2012- 2012- 000000 County 68.16 Revenue Administrator ACTIVE DUTY NON - RESIDENT,PD TAXES IN ERROR,REQUESTED REFUND BASED ON THAT (LES ON FILE ETS;281031 /ST:CA) ACTIVE DUTY NON - REStDENT,PD 219.36 Refund TAXES IN ERROR,REQUESTED REFUND BASED ON THAT (LES ON FILE ETS;281031 /ST: CA) 255.00 Refund REBILUNG TO ADD HOUSE AND 1 SW FEE. 95.47 Refund 80.33 Refund 68.16 Refund City Total 0.00 County Total 1,137.89 Total to be Refunded 1,137.89 DOUBLE LISTED,LISTED AS REAL PROPERTY ON ABSTRACT #54443 DOUBLE LISTED,LIS I LE) AS REAL PROPERTY ON ABSTRACT #54443 DOUBLE LISTED,LISTED AS REAL PROPERTY ON ABSTRACT #54443 Harnett C O U N T Y RESOLUTION ATTACHMENT 2 BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Ben Woods Subdivision Ben Court Duly adopted this 30th day of June, 2015. C HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST :'" Margaret Regit Wheeler Clerk to the Board J strong roots • new growth www.harnett.org Harnett `<, v OC UNTY ,4t4 ATTACHMENT 13 RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. West Landing at the Summit Subdivision Copper Loop (SR 2521 Ext.) Boulder Drive (SR 2520 Ext.) Duly adopted this 30th day ofJune, 2015. \\\*c.• .• • 0 • '2-- • • - • U) 7. „., ATTEST: ujj HARNETT COUNTY BOARD OF COMMISSIONERS rt-(=Cki-t-tk.- I t Regina feeler the Board' strong roots new growth Jim Burgin ihairman www,harnett.org Harnett C 0 U N TY ATTACHMENT 4 www.harnettorg A RESOLUTION TO CANCEL THE JULY 6, 2015 REGULAR MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Harnett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may cancel the place or time of a particular regular meeting by resolution: that the Board has determined that it will not meet at its regular scheduled morning meeting of Monday, July 6, 2015. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett County that its regular meeting scheduled for Monday, July 6, 2015 at 9:00 a.m. is hereby canceled; that this Resolution shall be filed with the Clerk to the Board, posed at the regular meeting place and forwarded to all parties on the County's Sunshine List. Adopted by the Harnett County Board of Commissioners in regular session, this 30th day of June, 2015. Attest: HARNETT C ` NTY BOARD OF COMMISSIONERS By: v 6,644 te-6-eL mitoo arg ret Regina eeler, Clerk strong roots • new growth m Burgin, Ch