HomeMy WebLinkAboutPest Control Proposal 4-22-2013
HARNETT COUNTY
FINANCE/PURCHASING
REQUEST FOR PROPOSALS
PEST CONTROL SERVICE CONTRACT
FOR THE PERIOD OF JULY 1, 2013 THROUGH JUNE 30, 2016
DUE DATE: NO LATER THAN 5:00 PM APRIL
22, 2013
QUESTIONS: CHRIS JOHNSON, PUBLIC BUILDINGS SUPERVISOR
CJOHNSON@HARNETT.ORG, TELEPHONE: 910-893-7538
FAXES OR E-MAILS ARE NOT ACCEPTED FOR THIS QUOTE
THE COUNTY OF HARNETT
RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS RECEIVED, OR TO SELECT THE BID WHICH, IN OUR OPINION, IS THE BEST OVERALL INTEREST OF THE COUNTY.
MAIL OR DELIVER PROPOSALS IN A SEALED
ENVELOPE IDENTIFIED “PROPOSAL ENCLOSED PB1-04222013”,YOUR FIRM NAME AND THE DELIVER BY DATE ON THE OUTSIDE OF THE ENVELOPE
TO: Renea Warren-Ford
Purchasing Specialist
102 E. Front
Street
P.O. Box 760
Lillington, N.C. 27546
INFORMAL REQUEST FOR PROPOSALS
Title: Pest Control Contract RFP#: PB1-04222013
Issue Date: April 8, 2013
Due Date/Time: April 22, 2013 by 5:00 p.m.
Issuing Agency: Harnett
County
Public Buildings Department
801 S. First Street
Lillington, NC 27546
The Harnett County Public Buildings Department hereby solicits sealed proposals to provide a three-year
contract for pest control service located in various County government locations, as more particularly described in the attached specifications. All proposals shall be sealed indicating
“Proposals Enclosed, PB1-04222013, your firm name, and deliver by date prominently on the front of the each sealed proposal envelope or package. Electronically submitted (e-mail/fax)
proposals will not be accepted. Sealed proposals will be accepted until 5:00 p.m., April 22, 2013.
Blueprints can be viewed Monday through Friday, 8:00 a.m. until 5:00 p.m., at the
Public Buildings office located at 801 S. First Street in Lillington, NC 27546. No walk-through will be needed.
The Request for Proposal form to be used by the bidders, and specifications
of the services and maintenance to be performed are attached. The County of Harnett hereby reserves the right to reject any and all Request for Proposals.
GENERAL CONDITIONS
How to Submit Bid Proposals: Proposals must be mailed or delivered allowing sufficient time to ensure receipt by the County of Harnett by April 22, 2013.
Proposals not received by the date specified will not be opened or considered, unless the delay is a result of the negligence of the County, its agents, or assigns.
Mailing Address:
Harnett
County Finance
Renea Warren-Ford, Purchasing Specialist
PO Box 760
Lillington, N.C. 27546
Hand Delivery:
Harnett County Public Buildings
Renea Warren-Ford
102 E. Front Street
Lillington,
N.C. 27546
Contact Information:
Harnett County Public Buildings
Chris Johnson
910-893-7538
Standards for Acceptance of Proposal for Award Contract: The County reserves the right
to reject any or all proposals. The award for Harnett County’s pest control service contract may be made to the responsible bidder (also sometimes referred to as “Contractor”) that
best meets the needs and interests of Harnett County, taking into consideration quality and performance. Harnett County reserves the right to bid any other services for pest control
not listed herein and/or award same to successful vendor.
Compliance with Laws: The Contractor shall obtain and maintain all licenses, permits, liability insurance, worker’s compensation
insurance and comply with any and all other standards or regulations required by Federal, State, or County statute, ordinances and rules during the performance of any contract between
the bidder/contractor and the County. Any such requirement specifically set forth in any contract document between the bidder and the County shall be supplementary to this section and
not in substitution thereof.
Bids for All or Part: Unless otherwise specified by the County or by the bidder, Harnett County reserves the right to make award on all items or on any
of the items according to the best interest of the County. Bidder may restrict his bid to consideration in the aggregate by so stating, but must name a unit price on each facility bid
upon as shown on Attachment A.
Contract Term/Conditions: The contract term begins July 1, 2013 and ends on June 30, 2016. Bidder warrants that bid prices, terms, and conditions quoted in his/her bid will be firm
for acceptance for a period of three (3) years.
Contract Extension: Harnett County reserves the right to renew this contract on an annual basis with the same terms and conditions
upon agreement of both parties, provided that funds have been appropriated by the governing board and performance under this contract has been satisfactory. Price increase shall be
considered at contract renewal time and may be cause for non-renewal.
Completeness: All information required by Request for Proposal must be complete and submitted to constitute a
responsible bid.
Acceptance of Service: In the event that the service supplied to the County does not conform to specifications, the County reserves the right to cancel the service
upon 30-day written notice to the Contractor at the Contractor’s expense.
Guarantee: Unless otherwise specified by the County, the Contractor will unconditionally guarantee the service
and workmanship on all services. If within the guarantee period, any defects occur which are due to faulty services, the Contractor, at his/her expense, shall repair, adjust the condition,
or replace the services to the complete satisfaction of the County. These repairs, replacements, or adjustments shall be made only at such time designated by the County to be the least
detrimental to the operation of County business.
Indemnity & Insurance: The Contractor will indemnify and hold harmless the County, its officers, agents, and employees from and against
all loss, cost, damages, expense and liability caused by accident or other occurrence resulting in bodily injury, including death and disease to any person, or damage or destruction
to property, real or personal, arising directly or indirectly from operations, products, or services rendered or purchased under the contract.
Where Contractors are required to enter
or to go onto County property to deliver materials or perform work, the contractor, at his/her sole expense, will purchase and maintain the insurance listed below as A, B, & C.
Where
Contractors will not be required to enter or go onto County property and will only provide supplies, materials, or equipment, the Contractor, at his sole expense, will purchase and maintain
insurance coverage designated below as B.
Automobile – Automobile bodily injury and property damage liability insurance when the services to be performed require the use of motor vehicles.
Commercial General Liability-Bodily injury and property damage liability as will protect the contractor from claims of bodily injury or property damages which arise from operations
of this contract. The amounts of such insurance shall not be less than $1,000,000.00 bodily injury and property damage – combined single limit each occurrence/aggregate. This insurance
shall
include coverage for products/completed operations, personal injury liability and contractual liability.
Workers’ Compensation and employers’ liability meeting the statutory requirements
of the State of North Carolina.
The successful bidder shall provide the County with a certificate of such insurance and shall contain the provision that the County will be given thirty
(30) days written notice of any intent to amend or terminate by either the insured or the insuring company. However, a ten (10) day notice is sufficient for cancellation due to non-payment
of premium.
Certification of Independent Price Determination: By submission of this bid, the bidder certifies and, in the case of a joint bid, each party thereto certifies as to its
own organization, that in connection with this procurement:
The price in this bid have been arrived at independently, without consultation, communication, or agreement for the purpose
of restricting competition as to any matter relating to such prices with any other bidder or with any competitor;
Unless otherwise required by law, the prices which have been quoted
in this bid have not and will not be knowingly disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competition; and
No attempt has been
made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.
Offer/No Bid. All contractors in
receipt of a Request For Proposal for a project are urged to respond with an Offer or a No Bid.
Oral Explanations. The County will not be bound by oral explanations or instructions
given at any time during the proposal process or after a project is awarded.
Qualified Vendor: A “Qualified Vendor” is defined for this purpose as one who meets, or by the date of
bid acceptance can meet, all requirements for licensing, insurance, and service contained within these specifications.
Equipment and Supplies: Vendor must provide all equipment and
supplies to properly meet the specifications of the County.
List Five References For Whom You Are Providing Services:
The County requires a minimum of ten (10) years experience.
Prospective Contractor must supply at least five (5) references from government agencies
and/or private firms for which it has done similar or related work during the past three years.
1. Agency or Firm Name:
Business Address:
Contact Person:
Telephone Number:
2.
Agency or Firm Name:
Business Address:
Contact Person:
Telephone Number:
3. Agency or Firm Name:
Business Address:
Contact Person:
Telephone Number:
4.
Agency or Firm Name:
Business Address:
Contact Person:
Telephone Number:
5. Agency or Firm Name:
Business Address:
Contact Person:
Telephone Number:
N.C.G.S. Sect. 143, Articles 3 and 3C. :
Pursuant to Article 3 and 3C, Chapter 143 of the North Carolina General Statutes, the State invites and encourages participation in this procurement
by businesses owned by small contractors, minorities, women, and the disabled. Place an X by the appropriate response below if you choose to be identified as a qualified business as
referenced above.
_____ I American Indian
_____A Asian American
_____B Black, African American
_____D Disabled
_____F Female
_____H Hispanic
_____S Small Contractors
Contractor’s
Representative for Business Purposes: The name, mailing address, electronic mail address, facsimile number, and telephone number of the Contractor’s authorized agent with authority
to bind the firm and answer official questions concerning the Contractor’s proposal must be clearly stated.
19. Equal Opportunity Employer: Harnett County is an equal employment
opportunity employer. The County is a federal contractor, and therefore the
provisions and affirmative action obligations of 41CFR §601.4(a), 41 CFR 60-
250.4 are incorporated herein by reference, where applicable.
COUNTY OF HARNETT
LILLINGTON, NORTH CAROLINA
SPECIFIED
TERMS AND CONDITIONS
FOR
PEST & FIRE ANT CONTROL SERVICES
FOR
HARNETT COUNTY
This describes the terms and conditions for pest
control service for Harnett County.
The term of this agreement shall be from July 1, 2013 to June 30, 2016.
Required Facilities For Services.
See Attachment A
Total Square Footages:
The
square footage totals provided were calculated by the County and are approximate. It is the Contractor’s responsibility to bring any discrepancies found to the County’s attention before
the proposal is to be submitted. (See Attachment A)
Required Services.
Pest Control (See Attachment B)
Fire Ant Control (See Attachment C)
Additional Pest Control Services.
Additional
pest control services may be needed due to adding of facilities, termites found in buildings, etc. The additional pest control service will be requested as needed by the Public Buildings
Director.
Price per square foot to add a facility. (See Attachment C) Additions will be added to monthly price for the duration of the contract.
Specific treatments (termites, fleas,
etc.) and other services not included in monthly servicing may be bid or awarded to successful vendor.
Employee Rules. Contractor shall ascertain that all employees abide by the following rules:
Employees shall not disturb any papers, boxes, or other materials.
Employees shall report
any personal injury or property loss or damage, including location and extent of damage to the County immediately.
Employees shall not open drawers, file cabinets, or use any telephone
except public pay phones unless given specific prior approval by the County.
Employees shall not leave keys in doors or admit anyone to any building or office who is not a designated
employee of the County. All doors, which were locked upon entry, will be immediately re-locked after entry.
Employees shall not engage in idle or unnecessary conversation with County
employees or visitors to the buildings.
Employees shall not remove any article or materials from the premises, regardless of its value or regardless of any employee or tenant’s permission.
Employees shall abide by rules and regulations set forth by the State of North Carolina which affects the performance of the work.
Upon written request of the County to the Contractor,
any Contractor's employee who fails to abide by these or other rules established by the County will be immediately removed from the job and replaced.
Employees shall ensure that upon
leaving building or office, during evening hours, all lights shall be switched to off position and doors locked upon departure.
Payments:
Invoices for pest control services shall
be submitted once (1) per month. Invoices should be submitted on or before the twenty-fifth (25th) of each month to equal twelve (12) equal payments. Payment for services will be Net
30.
Invoices for fire ant services shall be submitted once (1) per quarter. Invoices should be submitted on or before the fifteenth (15th) of October, January, April, and June to equal
4 equal payments. Payments for services will be Net 30.
Respectfully submitted this ________ day of _________ 2013
By: ___________________________ Title: __________________
Telephone
Number: _____________________________________
Vendor: ______________________________________
_____________________________________________
EXECUTION OF PROPOSAL PAGE
Harnett County Pest Control Service Contract
Date:
By submitting this proposal, the Contractor certifies the following:
An authorized representative
of the firm has signed this proposal.
It can obtain insurance certificates and a performance bond as required within 10 calendar days after notice of award.
The Contractor has determined
the cost and availability of all equipment, materials and supplies associated with performing the services outlined herein.
All labor costs, direct and indirect, have been determined
and included in the proposed cost.
If required, the Contractor has attended the pre-proposal conference and is aware of the prevailing conditions associated with performing this contract.
The
Contractor agrees to complete the scope of work for this project with no exceptions.
Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and conditions
thereof, the undersigned offers and agrees, if this proposal is accepted within (60) days from the date of the opening, to furnish the services for the prices quoted.
Contractor:
Mailing
Address:
City, State, Zip Code:
Telephone Number:
Principal Place of Business if different from above
By
Title:
(Type or Print Name)
(Signature)