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Home My WebLink About0506200290 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting May 6, 2002 The Harnett County Board of Commissioners met in regular session on Monday, May 6, 2002, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. • Members present: Teddy J. Byrd, Chairman Beatrice Bailey Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner Titchener led the pledge of allegiance and prayer. Commissioner Hill moved to approve the agenda as published with additions listed below. Commissioner Andrews seconded the motion and it passed unanimously. Consent agenda: letter of congratulations to Sandy Carrroll, recent retiree from Dunn Rescue Squad Regular agenda: - resolution requesting that local government revenue sources be made secure • - resolution regarding appointments to the Lee -Harnett Area Authority Board report on grant funding for Airport project Upon motion by Commissioner McNeill and seconded by Commissioner Titchener, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular meeting, April 15, 2002 Work session, April 24, 2002 2. Budget amendments: 375. Harnett/Fuquay-Varina Wastewater Project (Fund 542-PUO102) Code 542-0000-361.10-00 Interest on Investments 4,000. increase 542-9101-431.45-80 Contingency 4,000. increase 376 Aging (Fund 110-General) Code 110-0000-331.77-04 National Senior Service Corp. 1,500. increase 110-7500-441.58-14 Travel Admin. 1,500. increase 382 Public Buildings (Fund 110-General) Code 110-4700-410.43-15 Maintenance & Repair -Bldg. 80,000. increase 110-8800-490.32-16 Contingency 80,000. decrease 383 Social Services (Fund 110-General Code 110-7710-441.80-50 Day Care Subsidy 300,000. decrease 110-0000-330.77-04 Day Care Subsidy 300,000. decrease 110-7710-441.80-90 Crisis Intervention 29,567. increase 110-7710-441.80-80 Independent Living 3,500. decrease 11.0-7710-441.80-30 Food Stamp Employment & Trng. 4,000. increase 110-7710-441.88-30 Adoption Incentive Fund 13,000. increase 110-0000-399.00-00 Fund Balance Appropriated 2,000. increase 110-0000-330.77-01 Social Services Admin. 41,067. increase E 384 Social Services (Fund 110-General Code 110-4100-410.31-80 Hillcrest Youth Shelter 21,000. increase 110-7710-441.88-10 Specialized Foster Care 27,330. decrease 110-0000-399.00-00 Fund Balance Appropriated 29,180. decrease 110-0000-334.77-06 Hillcrest Youth Shelter 39,000. increase 110-0000-3 3 1.77-05 Specialized Foster Care 16,150. decrease 3. Tax refunds and releases (Attachment 1) 4. Authorization for Cooperative Extension to apply for the following grants: • 1. North Carolina Division of Child Development in the amount of $63,616.00, for FY 2002-2003. If awarded, funding will to be used for continued operation of the Harnett County Child Care Resource And Referral Program. 2. Harnett County Partnership for Children, to provide funds for continued operation of the Parents as Teachers program for FY 2002-2003. 3. Harnett County Partnership for Children, to provide funds for continued operation of the Family Child Care Home project for FY 2002-2003. If awarded, these funds would support the efforts of the Child Care Resource and Referral Program in recruiting, training, and increasing the safety and quality of care provided by Family Child Care Home providers. 4. Cooperative Community & Rural Development Program, in the amount of $25,000.00 to be used to organize a travel and tourism task force to develop plans and strategies to increase tourism and travel within Harnett County utilities, open green spaces and increasing tourism venues through agriculture. 5. Memorandum of Understanding with Board of Education which outlines the overall • financing strategy for the two new schools as well as the commitments required by both the Board of Education and the Board of Commissioners. (Attachment 2) 6. Phase I Contract, Project Planning Component for Harnett County Comprehensive Architectural Survey funded by The Transportation Equity Act of the 21 st Century (TEA-21)and Harnett County. 7. Approval to proceed with development of a furniture purchase for the new courthouse. Sealed bids were taken on Wednesday, March 27 and have been evaluated by a steering committee. A furniture purchase will be prepared and brought back to the Board for consideration. Resolution directing the Tax Administrator not to collect minimal property taxes on classified motor vehicles. (Attachment 3) Wilton Lee, 132 Rosebud Lane, Spring Lake, voiced concerns regarding abandoned mobile homes on Ray Road and cars speeding in his neighborhood. Commissioner Titchener moved for the appointments listed below. Commissioner Andrews seconded the motion and it passed unanimously. Airaort Committee • Rhett Raynor, Chairman nominated by Chairman Byrd Adult Care Home Communit A,4,,; sM Committee Anthony Reidell for a 3-year term to expire 05/31/05. nominated by Commissioner McNeill Mid -Carolina Workforce Development Board LeAnn Blackmon and Nelson Rose for 2-year terms to expire 06/30/04 nominated by Chairman Byrd Lee -Harnett Mental Health Board Rebecca S. Kelly for a 4-year term to expire 06-30-06 nominated by Commissioner McNeill Johnson -Lee -Harnett Community Action Board of Directors Teddy J. Byrd for a 2-year term to expire 06-30-04 nominated by Commissioner Hill Beatrice Bailey Hill for a 2-year term to expire 06-30-04 nominated by Chairman Byrd Research Triangle Regional Partnership Robert P. Wellons for a 2-year term to expire 06-30-04 nominated by Commissioner Titchener Harnett County Juvenile Crime Prevention Council Tina Kiser and Crystal Surles for 2-year terms to expire 05-31-04 nominated by Chairman Byrd a John Snipes, Dunn -Erwin Rail Trail Committee member, provided an update on the Rail Trail project and reviewed the Master plan developed for the corridor. Wm. A. (Tony) Wilder, Assistant County Manager, presented a proposed revised Animal Control Ordinance for the Board's consideration. The revisions address dangerous exotic animals, fee amounts excluded from the ordinance, definition of run - at -large and definition of Animal Control department head. Commissioner Hill moved to adopt the revised ordinance as presented. Commissioner McNeill seconded the motion and it passed unanimously. (Copied into Ordinance Book 2) Departmental reports were filed with the Board from General Services, Health Department, Veteran's Affairs, and the Sheriff's Department. Mr. Emory reported on the following items: - The proposed Budget for FY 2002-2003 will be presented to the Board of Commissioners soon. - Fort Bragg is considering a site in Harnett County to build base housing. - A letter of congratulations from the Board will be written to Dunn Rescue �w� t retiree, Sandy Carroll. Commissioner Titchener moved to adopt a resolution requesting that local government • revenue sources be made secure. Commissioner Andrews seconded the motion and it t ( passed unanimously. (Attachment 4) Commissioner Titchener moved to adopt a resolution regarding appointments to the Lee -Harnett Area Authority Board. Commissioner McNeill seconded the motion and it passed unanimously. (Attachment 5) Wm. A. (Tony) Wilder, Assistant County Manager, reported that grant $xnding in the amount of 1.6 million dollars has been awarded for the Airport runway extension project. Commissioner Titchener moved to authorize Mr. Wilder to proceed with executing paper work to receive the grant. Commissioner Andrews seconded the motion and it passed unanimously. Commissioner McNeill moved for the Board to go into closed session for the following purposes: (1) To instruct the County staff concerning the position to be taken on behalf of the County in negotiating the terms of a proposed contract for the acquisition of real property; and (2) to discuss matters relating to the location or expansion of industries or other businesses in Harnett County. • This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(5)&(4). Commissioner Hill seconded the motion and it passed unanimously. Commissioner Hill moved for the Board to come out of closed session. Commissioner McNeill seconded the motion and it passed unanimously. There being no further business, Commissioner McNeill moved for adjournment. Commissioner Titchener seconded the motion and it passed unanimously. The Harnett Co ty Board of Commissioners' regular meeting, May 6, 2002, adjourned at 10:11 a.m. "S=d ed . Byid, C ai ma day Blanchard, lei e� Board Attachment 1. +arid, ww,,,�� MONTHLY REFUND REPORT D MID 26Apr-01 to Ald°hd7 BILL NUMBER NAME REASON AMOUNT YEAR MONTH TOWN • 2001606039 BLUE, JAMES RONALD 310 N. CLINTON SOLD VEHICLE; TURNED COUNTYWIDE - 6,896 X .76 z 52.41 2001 05/02 DUNN AVE. IN TAG CITY OF DUNN - 6,896 X = 31.72 DUNN, NC 28334 .46 AVERAS. SCHOOL - 6,896 X .02 = 1.38 TOTAL - 95.51 200170188 BONELESS HAMS, INC OVER -LISTED BUSINESS COUNTYWIDE - 51,898 X .76 = 394.42 2001 05/02 P.O. BOX 985 PERS. PROP. PER TMA AVERAS. SCHOOL - 51,898 X = 10.38 DUNN, NC 28335 AUDIT .02 PENALTY - 40.48 TOTAL - 445.28 20016531 BUCHANAN, DONALD QUALIFIED FOR LAND COUNTYWIDE - 2001 X .76 = 115.14 2001 05/02 LEE USE BOONE TRAILE ENE - 15,150 X = 5617 TOWER ROAD .07 10.61 GREENSBORO, NC 27410 TOTAL-125.75 20016532 BUCHANAN, DONALD QUALIFIED FOR LAND COUNTYWIDE - 760 X .76 = 5.78 200I 05/02 LEE USE BOONE TRAIL EME - 760 X = 5617 TOWER ROAD .07 .54 TOTAL - 6.32 GREENSBORO, NC 27410 20016536 BUCHANAN, DONALD QUALIFIED FOR LAND COUNTYWIDE - 3,600 X .76 = 27.36 2001 05/02 LEE USE BOONE TRAIL FIRE - 3,600 X = 2.52 5617 TOWER ROAD .07 TOTAL - 29.88 GREENSBORO, NC 27410 20016535 BUCHANAN, DONALD QUALIFIED FOR LAND COUNTYWIDE - 15,860 X .76=120.54 2001 05/02 LEE USE BOONE TRAIL EME -15,860 X .07 = 5617 TOWER ROAD 11.11 GREENSBORO, NC 27410 TOTAL - 131.65 2001809348 COURTNEY, BEATRICE SOLD VEHICLE, TURNED COUNTYWIDE - 8,560 X .76 = 65.05 2001 05/02 ANNE IN TAGS BENHAVEN FIRE - 8,560 X .07 = 5.99 128 N. FORSTYHE LANE TOTAL - 71.04 • CAMERON, NC 28326 2001625391 DAWSON, STEPHEN E MILITARY EXEMPTION COUNTYWIDE - 3,560 X .76 = 27.06 2001 05/02 266 COACHMAN WAY SPOUT SPRINGS FIRE - 3,560 X .10 = SANFORD, NC 27330 3.56 TOTAL - 30.62 1998704560 FOWLER, SANDRA S DMV SUPPLIES US INTEREST - 30.23 1998 05/02 103 THOMAS AVENUE W/INCORRECT ADDRESS TOTAL - 30.23 LILLINGTON, NC 27546 2000705767 LAWRENCE, LINDA DOUBLE BILLED COUNTYWIDE - 20,060 X .73 = 146.44 2000 05/02 COLLINS AND. CRK. FIRE - 20,060 X .07 = 14.04 156 WENDY LANE TOTAL - 160.48 ANGIER, NC 27501 2001633446 NORTH CLINTON AVE. RELIGIOUS EXEMPTION COUNTYWIDE - 15,840 X .76 = 120.38 2001 05/02 DUNN BAPT. CHURCH CITY OF DUNN - 15,840 X .46 = 72.86 P.O. BOX 1243 AVERAS. SCHOOL - 15,840 X .02 = 3.17 DUNN, NC 28335 CITY STICKER - 5.00 TOTAL - 201.41 2000683407 NORTH CLINTON AVE. RELIGIOUS EXEMPTION COUNTYWIDE - 16,900 X .73 =123.37 2000 05102 DUNN BAPT. CHURCH CITY OF DUNN - 16,900 X .46 = 77.74 P.O. BOX 1243 AVERAS. SCHOOL - 16,900 X .02 = 3.38 DUNN, NC 28335 TOWN STICKER - 5.00 TOTAL - 209.49 1999563617 NORTH CLINTON AVE. RELIGIOUS EXEMPTION COUNTYWIDE - 20,980 X .73=153.15 1999 05/02 DUNN BAPT. CHURCH CITY OF DUNN - 20,980 X .46 = 96.51 P.O. BOX 1243 AVERAS. SCHOOL - 20,980 X .02 = 4.20 DUNN, NC 28335 CITY STICKER - 5.00 TOTAL - 258.86 • 2001634308 PARSONS, KURT PAUL MILITARY EXEMPTION COUNTYWIDE - 20,680 X .76 = 157.17 2001 05/02 157 STONEY CREEK SPOUT SPRINGS FIRE - 20,680 X .10 - DRIVE 20.69 SANFORD, NC 27332 TOTAL - 177.85 2001615564 PATTERSON, SOLD VEHICLE COUNTYWIDE - 1,723 X .73 = 12.58 2001 05/02 MARGARET M SUMMERVILLE FIRE - 1,723 X .07 = 1.21 88 CLUB ROAD TOTAL - 13.79 LILLINGTON, NC 27546 Attachment 2. MEMORANDUM OF UNDERSTANDING BETWEEN THE HARNETT COUNTY BOARD OF EDUCATION AND HARNETT COUNTY BOARD OF COMMISSIONERS REGARDING CONSTRUCTION OF LILLINGTON/SHAWTOWN ELEMENTARY AND ADDITIONAL HIGH SCHOOL WHEREAS, this Memorandum of Understanding, dated March 4, 2002 by and between the Harnett County Board of Education and the Harnett County Board of Commissioners for a short-term building program is first and foremost designed to meet the needs of all children served, based on the growth of the county, WHEREAS, new facilities are to be designed to meet the high quality of education delivered in Harnett County, WHEREAS, new facilities are needed to replace aging Lillington and Shawtown Elementary Schools, and a new High School to meet current student enrollment and projected future growth in the western area of Harnett County, WHEREAS, new facilities should focus on providing the most functional facilities at a minimal cost for the next decade. NOW, THEREFORE, BE IT RESOLVED THAT: • The Board of Education and Board of Commissioners agree to jointly support the Memorandum of Understanding, and direct staff to work diligently towards implementation of all elements with the Memorandum of Understanding. • The Board of Education and Board of Commissioners each agree that neither board will adopt or implement any policy, program or financial commitment which will keep the Memorandum of Understanding from being fully implemented. The Board of Education and the Board of Commissioners each agree that they shall discuss with and consult with the other board prior to making any change in any policy, program or financial commitment which will keep the Memorandum of Understanding from being fully implemented. The Board of Education and the Board of Commissioners further agree that the entire Memorandum of Understanding shall be null and void if either board takes such action without the mutual agreement of both boards. Construction Plans 1. Construct a new elementary school to replace Lillington Elementary and Shawtown Elementary. 2. Construct a new High School to meet current and future student enrollment and relieve current High School overcrowding. Total Estimated Cost $34,300.000 Sources of Revenues Certificates of Participation (net) $31,000,000 State Bond Proceeds $ 3,300,000 TOTAL $34.300.000 Financing Plan The Board of Education has $10,000,000 cash on hand. These funds, at the request of the bond counsel, will be used to extinguish debt on the 1994 COPS issue. The total cost of implementing the construction of the schools under this Memorandum is estimated to be $34,300,000 which includes $31,000,000 of debt issued in the form of Certificates of Participation. The debt service requirements on this issue are as follows. Debt Service Requirements: Amount to be Financed $31,550,000 Costs of Issuance $ 555,000 Cash Available for School Construction $31.000.000 Term of Debt Twenty Years Sales Date for COPs May 2002 • is • Debt Service Payments (See. Attached Schedule) Debt Service Revenue Sources: Future ADM Revenue $ 600,000 Per Year Interest Earned on COPs $1,000,000 • During Construction Sales Tax Proceeds $2,600,000 Per Year The Board of Education will construct 2 new schools, Overhills High School and Lillington-Shawtown Elementary. The funding for these 2 schools will be from Harnett County sales tax, Hamett County Schools Public School Building Fund (ADM money), cash on hand with the Harnett County Schools, and a new certificates of participation issue (cops) by Hamett County for $31,550,000 in May 2002. The Local Government Commission has approved our plan for financing these schools. They have required us to apply current available funds to the existing 1994 cops debt to help extinguish that debt. The School Board has cash on hand of $10,000,000 which is reserved for construction projects. These funds will be used towards payments on the 1994 cops issue beginning June 1, 2002. These funds will fully service the semi-annual principal and interest payment on the 1994 cops through December 1, 2005. The remaining debt will be paid from County sales tax and schools ADM funds as outlined in the next paragraph. Effective June 1, 2002 the county will have available $1,300,000 from sales tax and the school system will have available $300,000 from ADM funds. These funds will be placed in an escrow account beginning June 1, 2002 and every six months thereafter to meet the cops semi-annual principal and interest payments. These funds will be used to continue payment of the 1994 cops debt until that debt is extinguished. These funds will • also be used to pay the debt service on the 2002 cops issue. Sales tax and ADM funds collected in excess of the $2,600,000 and $600,000 required annually for debt service on the 1994 and 2002 cops issue, will be used for future capital needs of the Harnett County Schools. �ApprQved by the Hamett County Board of Education on March 4, 2002 Ji1 f� .tea Srf., arringt orrison, man Donald E. Andrews, Superintendent by the Harnett County Board of Commissioners on May 6, 2002. mat ^ J. Byrd/, Cthairman Neil Emory, Coun Manager Attachment 3. Resolution Directing Tax Administrator Not To Collect Minimal Property Taxes On Classified Motor Vehicles Whereas, N.C.G.S. 105-330.5 has been amended to allow counties to be relieved of collecting minimal property taxes on classified motor vehicles in an amount up to $5.00; and • Whereas, the cost of billing is estimated to exceed $3.00 on property tax bills rendered in Harnett County; and Now, Therefore, Be It Resolved that the Harnett County Board of Commissioners hereby directs the Tax Administrator not to render property tax bills on classified motor vehicles when the total bill including municipal and special district taxes does not exceed $3.00. Be it further resolved that the Tax Administrator keep a record of the taxpayers and the amount of taxes not billed by the county and report to the Board of Commissioners as part of the settlement each year. This motion was made by Commissioner McNeill and seconded by Commissioner Titchener , and passed by unanimous vote of the Harnett County Board of Commissioners on this, the 6tb day of May, 2002. HARNETT COUNTY BOARD OF COMMISSIONERS °• r # Tedd . B d, airman Attest: �< ; 3 Kart ,f_ • Ka�Blanchard, Clerk Attachment 4. Resolution Requesting That Local Government Revenue Sources Be Made Secure WHEREAS, the County of Hamett is required by North Carolina law to operate and maintain a balanced budget and comply with the provisions of the Local Government Budget and Fiscal Control Act; and WHEREAS, the County of Hamett is required to maintain a sufficient fund balance to operate in a fiscally sound manner and to have adequate reserves in case of emergencies; and WHEREAS, the Harnett County Board of Commissioners have a responsibility to provide for the health, safety and well being of the citizens of this community by providing necessary services; and WHEREAS, the ability of county governments to borrow for capital infrastructure needs is dependent on reliable revenue sources for repayment; and WHEREAS, adequate revenues are required to cant' out the above mentioned responsibilities; NOW, THEREFORE BE IT RESOLVED THAT the Harnett County Board of Commissioners respectfully requests that the General Assembly enact legislation that will secure the local government revenue sources and ensure that these revenues are distributed to local governments on a timely basis as set forth by the state's General Statutes. • Adopted this 6'" day of May, 2002. HARNETT COI TY BOARD OF COMMISSIONERS t7aay Chairman 13 eatrice B. Hill, Vice Chairman 1:' F° n a =� w t Dan B. Andrews A Walt Titchener ` ' ; :a.0 _ o ` •`�',� Tim McNeill Harnett County does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. T Attachment 5. Resolution WHEREAS, General Statute 122C-1IS. 1 states that the boards of Commissioners within the multi -county area shall have the option to appoint the members of the area board in a manner other than required under section 1.11(b) of House Bill HI by adopting a resolution to that effect; and WHEREAS, Lee-Hamett Area Mental Health, Developmental Disabilities, and Substance Abuse Authority has been governed by an Area Authority Board of fifteen members which has been jointly appointed by the Lee County Board of Commissioners and Harnett County Board of Commissioners • since 1968; and WHEREAS, the Lee -Harnett Area Mental Health, Developmental Disabilities, and Substance Abuse Authority Board is composed of seven Lee County members and eight Harnett County members and the size may be changed to no less than 15 members and no more than 25 members by agreement that is evidenced by concurrent resolutions adopted by each board of commissioners; and WHEREAS, each Board of County Commissioners has appointed one commissioner as a member of the Area Board and these members have appointed the other members and have the authority to remove an appointed member with or without cause; and WHEREAS, the group of county commissioners authorized to make appointments to the area board has declared vacant the office of a member of the area board who has not attended three scheduled meetings without justifiable excuse within a 12 month period; and WHEREAS, the group of county commissioners authorized to make appointments to the area board has appointed new members to the area board to fill vacancies occurring on the board before the end of the appointed term of office. These appointments were for the rest of the unexpired term of office; and WHEREAS, whenever a vacancy occurs on the board, it has been filled within 120 days; and WHEREAS, the Lee -Harnett Area Authority Board has included: 1. At lease one county commissioner from each county in the area; 2. At least one physician licensed under Chapter 90 of the General Statutes to practice medicine in North Carolina who, when possible, is certified as having completed a residency in psychiatry; 3. At least one professional representative from the fields either of psychology, • social work, nursing, or religion; 4. At least one individual each, either a primary consumer or an individual from a citizens' organization, representing the interests of individuals with: (a) Mental illness; and (b) Developmental disabilities. 5. At lease one primary consumer presently and openly in recovery representing the interest of individuals suffering from alcoholism or other drug abuse. 6. At lease one family consumer each representing the interest of individuals with: (a) Mental illness; (b) Developmental disabilities, and (c) Alcoholism or other drug abuse. 7. At least one attomey licensed to practice in North Carolina. 8. At least one member who has experience in finance and can understand and interpret audits and other financial reports. WHEREAS, any member of the area board who is a county commissioner serves on the board in an ex officio capacity. The terms of county commissioners on the area board are concurrent with their terms as county commissioners, the terms of the other members on the area board shall be for four years; and the number of terms shall he evidenced by approval of each board of commissioners. NOW, THEREFORE BE IT RESOLVED by the Harnett County Board of Commissioners that: Section 1. It shall continue to appoint members to the Lee -Harnett Area Authority Board in like manner. • Section 2. This resolution be spread upon the minutes of this meeting and a duly authenticated copy be presented to the Lee Harnett Area Mental Health, Developmental Disabilities and Substance Abuse Authority. Adopted this a day of May, 2002. HARNETT (IOUNTY BOARD OF COMMISSIONERS eatrice B. Hill, ice Chairman •• i' alt itchener Dan B. Andrews �,O/ 24r/ Tim McNeill