The URL can be used to link to this page

Home My WebLink About061515a Agenda PackageAgenda Item 4-A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting June I, 2015 The Harnett County Board of Commissioners met in regular session on Monday, June 1, 2015, in the Commissioners Meeting Room, County Administration Building, I 02 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Burgin called the meeting to order at 9:00am. Commissioner Elmore led the pledge of allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries requested the addition of 1) approval of the agreement to provide law enforcement services to Campbell University, Inc., 2) approval of a Solid Waste Recycling Grant and approval of surplus property on Ponderosa Road to be used as a new convenience site; and 3) award of construction contract for the 42 MGD Water Treatment Plant Upgrade. Commissioner Miller moved to approve the agenda as amended. Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Commissioner McKoy seconded the motion which passed unanimously. 1. Budget Amendments: 433 Family Caregiver Support Code 1I 0-7501-441.1I-OO Family Caregiver Support Salaries/Wages II 0-7300-465.1I-04 NCCES Labor Distribution 440 Group Insurance-Self Code 906-9802-410.30-29 Consulting Broker Fee 906-9802-410.30-31 Admin Fees 906-9802-410.30-32 Stop Loss Insurance 1 ,000 increase 1 , 000 decrease 10,000 increase 67,500 increase 67,500 increase June 1, 20 I5 Regular Meeting Minutes Harnett County Board of Commissioners Page I of8 061515a HC BOC Page3 440 Group Insurance-Self continued Code 906-9802-410.21-06 Payment of Claims 906-0000-353.98-02 Group Insurance 906-0000-353.98-09 Group Insurance-Excess 445 Public Utilities Code 531-9000-431.90-32 Water Plant Upgrade 531-9000-399.00-00 Fund Balance Appropriated 446 PU1501 42 MGD Water Plant Expansion Code 545-9100-431.45-42 Temple Grading 545-9100-431.45-30 Design & Bidding/Engineering 545-9100-431.45-80 Contingency 545-0000-389.50-00 Public Utilities 450 Animal Services Code 110-5500-420.35-80 I Care-Spay & Neuter Program 110-0000-334.65-01 I Care-Spay & Neuter Reimbursements 453 Solid Waste Code 580-6600-461.74-71 Capital Outlay-Land 580-0000-399.00-00 Fund Balance Appropriated 454 Social Services Code 110-7710-441.80-65 Title IV-E Foster Care 110-7710-441.88-20 Work First DOT 110-7710-441.80-25 Medical Transportation 110-7710-441.88-15 Special Needs Adoptions 110-7710-441.89-50 Elderly Assistance Donations 110-7710-441.89-20 Central Electric 110-7710-441.80-60 Day Care Smart Start 110-0000-330.77-03 Foster Care IV-E 110-0000-399.00-00 Fund Balance 110-0000-334.77-04 Work First Transportation 110-0000-334.77-03 Special Needs Adoptions 110-0000-353.06-00 Social Services Donations 110-0000-330.77-08 Medical Transportation 110-0000-330.77-05 Day Care Smart Start 110-0000-330.77-01 Social Services Administration 110-0000-349.30-00 3rct Party Cap-C/At Risk 455 Group Insurance Expense Code 110-4100-410.21-00 Group Insurance Expense 110-8600-480.31-14 CCCC Current Expense 866,000 increase 1,000,000 increase 11 ,000 increase 337,236 increase 337,236 increase 299,736 increase 22,500 increase 15,000 increase 337,236 increase 2,500 increase 2,500 increase 3 73,779 increase 3 73,779 increase 50,000 increase 32,213 increase 50,000 increase 12,000 increase 2,530 increase 4,560 increase 41,799 increase 41 ,500 increase 40,613 increase 1 00 increase 12,000 increase 7,090 increase 50,000 increase 41,799 increase 30,000 increase 30,000 decrease 11 ,000 decrease 11,000 increase June 1, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of8 061515a HC BOC Page4 461 Emergency Services Code 110-5300-420.32-88 SMPG Supp. 110-0000-331.53-12 Emergency Services/EM/EMPG Supp. 1,860 increase 1,860 increase 2. Resolution to Honor Campbell University President Jerry M. Wallace (Attachment 1) 3. Harnett County Finance Office requested approval of Notice of a Public Hearing Regarding the Financing of Certain Equipment for Coats Grove Fire & Rescue, Inc. with the Proceeds of Tax-Exempt Debt. 4. Harnett County Public Utilities requested approval of Chemical Supply Contract Awards for FY 2015-2016. (Attachment 2) 5. Harnett County Emergency Services requested approval of the revised Automatic Aid Agreement for Fire Protection. This agreement is between County of Harnett and the automatic aid fire protection providers from Harnett and surrounding counties. 6. Harnett County Sheriffs Office requested approval of the agreement with Campbell University, Inc. to provide law enforcement services. 7. Harnett County Engineering and Facilities requested approval ofthe grant contract with NCDENR in the amount of$30,000 to develop a new convenience site on County surplus property on Ponderosa Road (Tax ID No. 9566-41-6276.000). There is a local match of $7,500. Engineering and Facilities also requested approval of the surplus property on Ponderosa Road (Tax ID No. 9566-41-6276.000) for this use. A special use permit will be required and will be on the agenda for the next Board of Adjustment meeting. 8. Harnett County Public Utilities requested award of construction contract for the 42 MGD Water Treatment Plant Upgrade to Temple Grading & Construction Company from Lillington, NC in the amount of $299,736. This work is secondary to the main construction and consists of the construction of a wastewater force main from the water treatment plant to the North Harnett Wastewater Treatment Plant for the purpose of sludge removal. (Attachment 3) Chairman Burgin called on Hope Williams, President ofthe North Carolina Independent Colleges and Universities, who presented Campbell University President Jerry M. Wallace with The Old North State Award on behalf of Governor Pat McCrory. Chairman Burgin presented Dr. Wallace with a resolution honoring him on behalf of the citizens of Harnett County for his service and contributions as President of Campbell University. As a further recognition of Dr. Wallace and his many accomplishments, the Commissioners proclaimed June 1, 2015 as Jerry M. Wallace Day in Harnett County. Chairman Burgin shared a copy of Monday's edition of The Daily Record which included a front page story proclaiming it Jerry M. Wallace Day in Harnett County. Dr. Wallace addressed the group. June 1, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of8 061515a HC BOC Page5 Chairman Burgin announced a reception following the special presentations. Commissioner Elmore moved to recess the meeting for the reception. Commissioner Miller seconded the motion which passed unanimously. Commissioner Miller moved to reconvene the meeting. Vice Chairman Springle seconded the motion which passed unanimously. Commissioners thanked staff for their work in helping to honor Dr. Wallace. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. Chairman Burgin recognized Marty Clayton with Progress Energy. Vice Chairman Springle moved to approve the appointments listed below. Commissioner Miller seconded the motion which passed unanimously. AGRICULTURAL ADVISORY BOARD R.H. Byrd and Dudley Langdon (nominated by Vice Chairman Springle) were reappointed to serve on this Board for a term of 3 years ending July 1, 2018. HARNETT COUNTY BOARD OF ADJUSTMENT Walter Massey (nominated by Vice Chairman Springle) was appointed to serve on this Board representing District 1 for a term of3 years ending June 30, 2018. Mr. Jeffries presented the following FY 2015-2016 Proposed Budget Plan: "The proposed Harnett County Budget for 2015-2016 is hereby submitted for review and consideration by the Board of Commissioners. A number of factors had a significant impact on the proposed budget and the thought that went into its creation. While it will not directly impact the 2015-2016 budget, one major factor that must be taken into consideration when budgeting for the coming year is the County's next property revaluation, which will be effective January 1, 2017. The Harnett County Tax Office projects the revaluation will result in double digit losses in property values, which will have a tremendous impact on property tax revenue in the coming years. Historically, Harnett County has lost quality employees to neighboring counties and municipalities that offer more robust employee salaries and benefits. A major goal of this year's budget has been to find ways to improve what we offer employees in a fiscally responsible way to have more of an edge in recruiting and retaining employees. Some highlights of the proposed budget are as follows: • It is proposed that the ad valorem tax rate remain the same at 75 cents per $100 property valuation. June 1, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of8 061515a HC BOC Page6 • The proposed budget includes a general fund balance appropriation of $2.6 million. • Funding for the Board of Education remains flat due to school population numbers leveling off in recent years. • This year, we are proposing a 2 percent pay increase for employees. \Ve will continue matching employee 401K contributions up to 2 percent. There will also be a reduction in the deductible for employees on the County's health insurance plan while premiums remain flat for the coming year and dental insurance premiums have been reduced by 9 percent. • The fire tax levy for each of the county's agencies will remain the same as last year with one exception. Dunn Emergency Services has requested a 2 cent increase in its fire tax rate from 7 cents per $100 property valuation to 9 cents per $100 property valuation. This document was developed following the submittal of budget requests by department heads and individual meetings with department heads where additional discussion was needed. Department heads should be commended for their fiscal constraint. I would also like to thank Finance Officer Kimberly Honeycutt, Deputy Finance Officer Allen Coats and Deputy County Manager Paula Stewart for their assistance in developing this document. The following overview notes the budget highlights as they relate to revenues and expenditures. GENERAL FUND REVENUES The 2015-2016 budget has been developed based on revenue projections which reflect moderate growth. The following items highlight the status of major county revenue sources as well as changes of particular interest: Ad Valorem Tax-The budget has been developed based on a total assessed value of $7,886,279,450. Utilizing a tax rate of 75 cents per $100 property valuation and a 2014-2015 total property tax collection rate of 98.66 percent, we have projected tax collections of $52,710,343.00 for the upcoming year. The Tax Office should be commended for their efforts which have increased our collection rate to current levels. Sales Tax -We project the County's sales tax revenue to grow by 7.83 percent, bringing total projected sales tax revenue for 2015-2016 to $15,654,459. Other Revenue-DMV collections continue to be very successful for Harnett County as evidenced by an increase in the collection rate for motor vehicles from 85.43 percent for FYE 2013 to 95.96 percent for FYE 2014. This is the first full year of collections by the State since the implementation of the Tax & Tags Program and the County has currently received 89 percent of the budgeted revenue. June 1, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of8 061515a HC BOC Page7 Fund Balance-The Harnett County Board of Commissioners has set a goal of maintaining an average general fund balance of at least 15 percent of the County's annual budget. While the proposed budget includes a fund balance appropriation of $2.6 million, the County's fund balance will remain above the minimum 15 percent of the annual budget. GENERAL FUND EXPENDITURES Personnel -The proposed budget provides for a two percent pay increase for employees beginning January 1, 2016. This will also be the first full year since the County began matching employee 401K contributions up to 2 percent. We do not recommend any new general fund positions for the upcoming budget year. This decision is based on the aforementioned projected double digit loss of property values from the 2017 property revaluation as well as a reduction in a number of projected revenues and increased expenditures including: • The reduction of Medicaid Hold Harmless from $1.8 million to $500,000 • $96,000 for a new District Attorney position agreed to during current fiscal year • $727,000 to take on E-911 Communications for the City of Dunn • $700,000 for debt related to the VIPER system e $212,000 for software for Social Services • $62,000 for software for Tax • $312,000 13 vehicles in Sheriff Office • $90,000 for new ambulance remount for EMS • $77,000 for radio system-generator and battery backup In addition, a new pay plan for our employees will be prepared and presented during the 2015-2016 budget year for approval. Education -The Harnett County Board of Education has requested additional funding for 2015-2016 to address increased operating and capital needs. No increase is proposed for the coming budget year. As a result, the County's appropriation to Harnett County Schools will remain at $21,523,700. The Board of Commissioners will continue to provide Article 46 funds ($1.3M) for school capital projects. Central Carolina Community College has requested an additional $220,000 from the County to assist with opening its new campus in Dunn and driveway improvements at the Lillington campus. No additional funding is recommended for this budget, but we were able to provide funding for engineering of the driveway in our current budget. June 1, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of8 061515a HC BOC Page8 PUBLIC UTILITIES Harnett County Public Utilities has two major capital projects slated for the coming year including the expansion of the County's water treatment plant from 24 MGD to 42 MGD ($6.2M) and the installation of the West Central Water Line Project ($4.8M). SOLID WASTE Harnett County Solid Waste has improved its financial position over the past year, going from $1.1 million cash on hand in March 2014 to $2.3 million cash on hand in March 2015, an increase of $1.2 million. Solid Waste has two major projects planned for the coming year including cell expansions at both the Dunn-Erwin Landfill and Anderson Creek LandfilL The majority of this work will be done in- house, which will require some capital purchases including a bulldozer ($130,000) and wheeled excavator ($190,000). This equipment will also be used to construct a new shooting range and training facility at the Dunn-Erwin Land:fdl site for the Harnett County Sheriff's Office. CONCLUSION We believe the proposed 2015-2016 budget is a fiscally responsible budget. As presented, the budget respects the goals set forth by the Board of Commissioners, namely in maintaining a fund balance above 15 percent of the county's annual budget. The proposed budget also works to proactively address issues the County has historically dealt with in attracting and retaining employees. The budget capitalizes on the county's recent success as a fiscally sound and conservative unit of local government while being mindful of potential issues in the years ahead. Harnett County continues to be one of the fastest growing counties in the state and we continue to see an influx of residents from our southwestern and northern borders, though we lack an increase in revenue to adequately support this growth. We must continue taking steps to plan for this growth and improve the quality of lives for our citizens." Commissioners commented on the development of the proposed budget and thanked staff for their hard work. Commissioners requested that the proposed budget posted on-line be searchable. Chairman Burgin called for any new business. Commissioner Miller noted a biological report was out regarding Chronic Wasting Disease (CWD). He said we need to let our State leaders know there are concerns now that it has been confirmed that CWD is growing in plants. Commissioner Miller said if there is any runoff from areas that contain CWD you would no longer be able to farm agriculture on those properties. He said animals that eat plants containing June 1, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of8 061515a HC BOC Page9 CWD will be infected. Commissioner Miller also mentioned the economic loss from the State reimbursing deer farmers for their dead deer. Commissioners asked staff to make sure local legislators are aware of their concerns. Commissioner Miller said he plans to visit the proposed convenience site on Ponderosa Road. He said has been contacted by the gentlemen that lives across from the property wanting to make sure it would not be built right in front of his house. Commissioner McKoy moved that the Board go into closed session for the following purposes: (1) To instruct the County staff concerning the position to be taken by the County in negotiating the terms of a contract for the acquisition of real property; and (2) to consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of a potential claim; and (3) to discuss matters relating to economic development in Harnett County; and (4) to discuss personnel matters. This motion is made pursuant to N.C. General Statue Section 143- 318.ll(a)(3)&(5)&(4). Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Elmore moved to come out of closed session. Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Miller moved to accept the proposal on the Topsail Timber, LLC land. Commissioner Elmore seconded the motion which passed unanimously. Commissioner Miller moved to adjourn the meeting at 10:56 am. Commissioner Elmore seconded the motion which passed unanimously. Commissioners briefly reconvened upon unanimous vote on motion by Commissioner Elmore and second by Vice Chairman Springle. Commissioner Elmore moved to cancel the June 9, 2015 special session. Commissioner McKoy seconded the motion which passed unanimously. Commissioner Elmore moved to adjourn the meeting. Commissioner Miller seconded the motion which passed unanimously. Jim Burgin, Chairman Margaret Regina Wheeler, Clerk June 1, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 8 of8 061515a HC BOC Page10 A 11 ALH!VUU~ 1 1 A RESOLI7TION TO HONOR CAMPBELL UNIVERSITY PRESIDENT JERRYM. WALLACE THAT WHEREAS, Dr. Jerry M. \Vallace was named the fourth President of Campbell University in May 2003 when he succeeded ills dear friend and mentor, Dr. Norman A. Wiggins; tills achievement was a culmination of hard work and dedication by this Baptist minister 'Nho began his journey with Campbell as an adjunct professor of Sociology in 1970 and progressed as department chair, Dean and Provost; and WHEREAS, with his diverse background, education and experience, President Wallace has led Campbell University to new heights of academic excellence through additional undergraduate and graduate degree programs including osteopathic medicine, physical therapy, nursing, public health, physician assistant studies, occupational therapy and engineering; and WHEREAS, the Harnett County Board of Commissioners recognize that Campbell University's amazing success during the leadership tenure of Dr. Wallace has and will continue to have a major social and economic impact on Harnett County and North Carolina as evidenced by the following: e Campbell University offers more than 100 undergraduate, graduate and professional degrees and emolls nearly 6,300 students at its Buies Creek campus in Harnett County. Of these students, 4,400 undergraduates are from North Carolina making Campbell the largest emoller of in-state students than any of the private schools in North Carolina. e A chief aim in the establishment of the schools oflaw, pharmacy, divinity and medicine has been to provide qualified and caring professionals in North Carolina, particularly in rural and underserved areas. e Each year Campbell University adds more than $450 million to the regional economy, the equivalent of creating 7,055 jobs . ., Campbell University has invested more than $250 million in the development and construction of infrastructure and new facilities; and WHEREAS, Dr. Wallace has always emphasized maintammg a close working relationship with Harnett County which has resulted in benefits to both parties, including the use of Campbell's Convocation Center for County high school graduations and other events, County EMS training at medical school facilities and the County's cooperation in maintaining campus security services through the Sheriffs department; and WHEREAS, through all his 45 years of service to Campbell University, Dr. Jerry M. Wallace has been an exceptional teacher with a fervent concern for his students, a faculty leader esteemed by his peers, a creative administrator with a vision to the future and a wise and prudent university President who made that vision a reality as he kept the faith in adhering to James Archibald Campbell's mission to educate students to become "the salt ofthe earth and the light ofthe world." ~OW, THEREFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners that Dr. Jerry M. Wallace is hereby commended and honored on behalf of the citizens of Harnett County for his service and contributions as President of Campbell University. The Board members do hereby express their heartfelt appreciation to him for his devotion and exemplary work, and it further gives its best wishes to Dr. Wallace, his wife Berty and family in his retirement. As a further recognition of Dr. Wallace and his many accomplishments, the Commissioners do hereby proclaim June l, 2015 as Jerry M. Wallace Day in Harnett County. Duly adopted this the first day of June, 2015 I 061515a HC BOC Page11 Ha r n e t t Co u n t y Pu b l i c Ut i l i t i e s Bi d Ta b u l a t i o n - Wa t e r Ch e m i c a l Bi d s Ap r i l 22 , 20 1 5 PU W W 0 4 2 2 2 0 1 5 It e m #1 . Fl u o r o s i l i c i c Ac i d TI L (p e r lb dr y wt . ) It e m #2 . Al u m i n u m Su l f a t e TI L (d r y to n ) It e m #3 . So d i u m Ch l o r i t e TI L (p e r lb ) It e m #4 . Ch l o r i n e Ga s 15 0 lb Cy l (p e r lb ) It e m #5 . Ca u s t i c So d a SO % TI L (d r y to n ) It e m #6 . 93 % Su l f u r i c Ac i d TI L (p e r lb ) It e m #6 . 93 % Su l f u r i c Ac i d L TL (p e r I b) It e m #7 . Aq u e o u s Am m o n i a TI L (p e r dr y lb ) $ $ $ - $ $ $ i I! 0 e. 8 ~ ti e ! $ $ $ 0. 6 5 I$ $ $ $ o. 1 3 2 4 Is $ $ u .s .,, ~ ~ c $ $ $ $ $ $ $ $ It e m #8 . Co p p e r Su l f a t e (p e r lb ) $ $ :i . ' S ' s l $ It e m #9 . PA C Sl u r r y >9 0 0 ld # TT L (p e r we t lb . ) I $ o: 1 5 l l - 3 l $ $ It e m #9 . P A C Sl u r r y 70 0 - 89 9 ld # TI L (p e r we t lb . ) I $ 0. 1 5 4 3 I $ $ It e m # 10 Ca p t o r (p e r ga l . ) $ $ $ ** Pl e a s e no t e th a t th i s is a bi d ta b u l a t i o n ** • • No fi n a l de c i s i o n s wi l l be ma d e un t i l re v i e w e d an d aw a r d e d by th e Ha r n e t t Co u n t y Bo a r d of Co m m i s s i o n e r s .. ... .s .. ~ I t e ,! ! ... . :: 1 ., , i I $:: ! I s o. 9 3 3 I$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ... .s ., , -! ! 11 ' Q ~ ~ ~ ~ ;g ff "' u .s j ~ c "' :: ~$ c: _ ! l ; s E j J s $ $ 0. 5 6 3 I $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ <: ~ I! 0 e. 8 ~ E c I $ ~ .£ ! ~ c "' Cif ... . $ $. iM . 9 5 Is i l e. /! ! .B ~ "' u .s t; ' 13 ~ Jl 1 e ~ ., u .s b ' J ... /! ! ~ 1 6 ff ! ~ c Wi t h D r a w n ! $ 0. 8 9 3 I $ $ $ $ s 20 9 . 0 0 Is $ ' - ' - - - ' = " - ' $ $ s - I$ $ $ $ O) S § S I $ $ $ $ $ s 40 2 . o o 1 s $ $ $ s o. o 7 I$ $ $ $ $ s o. o 8 5 I$ $ $ $ $ $ $ $ $ $ s 1. 7 8 5 Is $ $ $ $ $ 0. 1 5 8 1 $ $ $ $ $ $ $ $ $ $ $ $ $ u .s ~ :::> :. l I c £ .!l! J fJ "' $ $ 366.67 Is $ -Is $ $ $ l; $ $ $ $ $ $ $ $ $ .... .~ ~ c I I Jl ;.. .... .... ;.. (' :t ~ ~ ':; .... t.. 061515a HC BOC Page12 H a r n e t t Co u n t y W T P Sl u d g e Li n e H a r n e t t C o u n t y De p a r t m e n t of Pu b l i c Ut i l i t i e s Ce r t i f i e d Bi d Ta b u l a t i o n It e m De s c r i p t i o n Un i t Pr i c e Bi d I. 6" DR 21 C9 0 0 PV C 2. 6" Re s t r a i n e d Jo i n t DI P 3. 6" Du c t i l e Ir o n Pi p e 4. 6" DR 11 HO P E in s t a l l e d by Di r e c t i o n a l Bo r e 5. 12 " St e e l Ca s i n g in s t a l l e d by Bo r e an d Ja c k 6. 6" Pl u g Va l v e an d Bo x 7. 6" Ga t e Va l v e an d Bo x 8. 6" X 6" Re s t r a i n e d Jo i n t MJ Te e 9. 6" Re s t r a i n e d J o i n t MJ 90 Be n d 10 . 6" Re s t r a i n e d J o i n t MJ 45 Be n d 11 . Ai r Re l e a s e Va l v e As s e m b l y 12 . As p h a l t Op e n Cu t an d Pa t c h 13 . Se e d i n g an d Mu l c h i n g To t a l - - - - · - - · - ~ - ~ ~ Ce r t i f i e d By \' 2 . . ~ ' 7 o 6 Da t e Q u a n t i t y 63 7 2 31 0 20 76 5 31 0 2 1 1 3 3 4 32 5 5 T A Lo v i n g Co m p a n y U n i t U n i t Pr i c e To t a l LF $3 8 . 5 0 $2 4 5 , 3 2 2 . 0 0 LF $2 1 . 5 0 $6 , 6 6 5 . 0 0 LF $4 0 . 0 0 $8 0 0 . 0 0 LF $9 0 . 0 0 $6 8 , 8 5 0 . 0 0 LF $1 7 0 . 0 0 $5 2 , 7 0 0 . 0 0 EA $1 , 8 0 0 . 0 0 $3 , 6 0 0 . 0 0 EA $9 0 0 . 0 0 $9 0 0 . 0 0 EA $4 5 0 . 0 0 $4 5 0 . 0 0 EA $3 7 5 . 0 0 $1 , 1 2 5 . 0 0 EA $3 5 0 . 0 0 $1 , 0 5 0 . 0 0 EA $6 , 5 0 0 . 0 0 $2 6 , 0 0 0 . 0 0 SY $5 0 . 0 0 $1 6 , 2 5 0 . 0 0 AC $1 , 6 0 0 . 0 0 $8 , 0 0 0 . 0 0 $4 3 1 , 7 1 2 . 0 0 Te m p l e Gr a d i n g &: Ca n s t . U n i t Pr i c e To t a l $1 8 . 0 0 $1 1 4 , 6 9 6 . 0 0 $7 7 . 0 0 $2 3 , 8 7 0 . 0 0 $6 8 . 5 0 $1 , 3 7 0 . 0 0 $7 5 . 0 0 $5 7 , 3 7 5 . 0 0 $1 5 0 . 0 0 $4 6 , 5 0 0 . 0 0 $1 , 7 7 5 . 0 0 $3 , 5 5 0 . 0 0 $1 , 1 0 0 . 0 0 $1 , 1 0 0 . 0 0 $1 , 1 0 0 . 0 0 $1 , 1 0 0 . 0 0 $1 , 0 0 0 . 0 0 $3 , 0 0 0 . 0 0 $8 5 0 . 0 0 $2 , 5 5 0 . 0 0 $6 , 0 0 0 . 0 0 $2 4 , 0 0 0 . 0 0 $4 5 . 0 0 $1 4 , 6 2 5 . 0 0 $1 , 2 0 0 . 0 0 $6 , 0 0 0 . 0 0 $2 9 9 , 7 3 6 . 0 0 Sanford Contractors Unit Price Total $20.43 $130,179.96 $39.49 $12,241.90 $32.81 $656.20 $57.57 $44,041.05' $171.00 $53,010.00 $1,290.00 $2,580.00 $1,090.00 $1,090.00 $847.00 $847.00 $737.00 $2,211.00 $686.00 $2,058.00 $9,080.00 $36,320.00 $51.41 $16,708.25 $3,069.00 $15,345.00 $317,288.36 > ~ ~ > n :::c 3: ~ 2 ~ (;.J 061515a HC BOC Page13 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting May 18,2015 The Harnett County Board of Commissioners met in regular session on Monday, May 18,2015, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Interim Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Burgin called the meeting to order at 7:00pm. Vice Chairman Springle led the pledge of allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries requested the addition of two budget amendments regarding Harnett Forward Together Committee (HFTC) debt payment. Mr. Jeffries noted that this issue has been discussed in closed session and the agreement is forthcoming. Commissioner Elmore moved to approve the agenda as amended. Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Commissioner Miller seconded the motion which passed unanimously. 1. Minutes: May 4, 2015 Regular Meeting 2. Budget Amendments: 412 Sheriff's Office Code 110-0000-331.51-05 Bulletproof Vest Grant 110-0000-399.00-00 Fund Balance 415 Board of Elections Code 110-4300-410.12-00 Salaries & Wages Part time 110-4300-410.58-14 Travel-Admin 110-4300-410.12-01 Precinct Officials 8,992 increase 8,992 decrease 2,000 increase 1,000 increase 3,000 decrease May 18,2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 10 061515a HC BOC Page14 418 WIA Youth Program Code 234-7405-465.11-00 Salaries & Wages 234-7407-465.11-00 Salaries & Wages 234-7407-465.12-00 Salaries & Wages Part time 234-7 407-465.22-00 FICA 234-7 407-465.23-0 1 Supplemental Retirement 234-0000-331.74-05 Harnett In-School Youth Program 234-0000-331.74-07 Harnett Out ofSchool Youth Program 420 Animal Control Code 110-5500-420.74-74 Capital Outlay Equipment 110-5500-420.12-00 Public Safety/Salaries & Wages Part time 110-5500-420.11-00 Public Safety/Salaries & Wages 423 Emergency Medical Service Code 110-5400-420.33-45 Contracted Services 110-5400-420.60-36 Uniforms 110-5401-420.33-45 Contracted Services 110-5401-420.60-36 Uniforms 110-5400-420.12-00 Salaries & Wages Part time 110-5401-420.12-00 Salaries & Wages Part time 425 Emergency Services Code 110-5300-420.21-00 Group Insurance Expense 110-5300-420.26-08 Operating I Worker's Compensation 110-5300-420.11-06 Salaries & Wages I Comp Time Payout 110-5300-420.11-00 Public Safety I Salaries & Wages 427 General Fund Code 110-4150-410.23-01 Administration 110-4155-410.23-01 Legal 110-4180-410.23-01 Engineering 110-4250-410.23-01 Human Resources 110-4300-410.23-01 Board ofElections 110-4400-410.23-01 Finance 110-4500-410.23-01 Tax 110-4600-410.23-01 General Services 110-4610-410.23-01 Fleet Maintenance 11 0-4651-41 0.23-01 Transportation Admin 110-4700-410.23-01 Facilities Maintenance 110-4800-410.23-01 Register ofDeeds 110-4900-410.23-01 Information Technology 110-4910-410.23-01 GIS 110-5100-420.23-01 Sheriff 110-5300-420.23-01 Emergency Services 1,809 decrease 872 increase 462 increase 455 increase 20 increase 1 ,809 decrease 1,809 increase 25,000 increase 9,980 decrease 15,020 decrease 4,000 decrease 4,000 decrease 6,000 decrease 2,000 decrease 6,000 increase 1 0,000 increase 6,000 decrease 2, 700 decrease 1 ,000 decrease 9, 700 increase 2,829 increase 725 increase 436 increase 2,061 increase 1 , 123 increase 5,111 increase 6,440 increase 995 increase 675 increase 830 increase 3,668 increase 2,331 increase 6,216 increase 2,225 increase 3,920 increase 2,063 increase May 18, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 10 061515a HC BOC Page15 427 General Fund continued Code 110-5400-420.23-01 Emergency Medical Service 110-5401-420.23-01 EMS Transport 110-5500-420.23-01 Animal Services 110-5900-420.23-01 Emergency Telephone System 110-6700-429.23-01 Soil & Water 110-7100-465.23-01 Industrial Development 110-7200-465.23-01 Planning & Inspections 110-7300-465.23-01 Cooperative Extension 110-7301-465.23-01 CCR&R Block Grant 110-7326-465.23-01 Race to the Top 110-7300-465.11-04 Coop Ext NCCES Labor Distribution 110-7210-465.23-01 Planning & inspections AMH 110-7500-441.23-01 Department on Aging 110-7501-441.23-01 Family Caregiver Support 110-7510-441.23-01 RSVP 110-7 550-441.23-01 CAP-Disabled Adults 110-7600-441.23-01 Health 110-7700-441.23-01 Social Services 110-7800-441.23-01 Veterans 110-8100-450.23-01 Library 110-8200-450.23-01 Park & Recreation 110-0000-399.00-00 Fund Balance Appropriated 428 Emergency Response Planning Code 263-5251-420.23-01 Supplemental Retirement 263-0000-399.00-00 Fund Balance I Retained Earnings 429 Public Utilities Code 531-9000-431.23-01 Admin, CSR, Meter Services 531-9015-431.23-01 Water Treatment 531-9020-431.23-01 Waste Water Treatment 531-9021-431.23-01 Waste Water Treatment SHWW 531-9025-431.23-01 Distribution Utilities 531-9030-431.23-01 Collections Utilities 531-0000-399.00-00 Fund Balance I Retained Earnings 430 Solid Waste Code 580-6600-461.23-01 Supplemental Retirement 580-0000-399.00-00 Fund Balance I Retained Earnings 431 WIA Adult Program Code 234-7410-465.60-33 Materials & Supplies 234-7 41 0-465.23-01 Supplemental Retirement 14,699 increase 3,666 increase 864 increase 867 increase 365 increase 720 increase 5, 700 increase 433 increase 129 increase 86 increase 648 decrease 259 increase 804 increase 120 increase 456 increase 1 ,557 increase 22,569 increase 38,538 increase 668 increase 2,190 increase 1 ,229 increase 136,919 increase 207 increase 207 increase 7,281 increase 4,749 increase 3,988 increase 4,836 increase 4,836 increase 4,719 increase 30,409 increase 4,239 increase 4,239 increase 39 decrease 39 increase May 18, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 10 061515a HC BOC Page16 436 Industrial Development Code 110-7100-465.32-17 HFTC 110-0000-3 89.43-25 Article 46 Sales Tax 110-0000-399.00-00 Fund Balance Appropriated 437 Article 46 Sales Tax Code 225-8600-480.90-10 Other Financing Uses-Trans 225-0000-313.30-10 NC Sales Tax Article 46 3. Tax refunds, rebates and release 558,803 increase 240,000 increase 3 1 8,803 increase 240,000 increase 240,000 increase 4. Harnett County Emergency Services, on behalf of Boone Trail Emergency Services, requested approval for Boone Trail Emergency Services to spend $97,000 of their fund balance in order to begin an addition on Boone Trail Emergency Services Station One. 5. Harnett County Cooperative Extension requested permission to accept the 2015-2016 Adolescent Parenting Grant from NC Department ofHealth and Human Services Department in the amount of$75,000 in support ofthe Teen Pregnancy Prevention Initiative. The $25,000 local in-kind match will be the office space the County provides at the Agricultural Building. 6. Administration requested approval of the First Amendment To Economic Development Incentive Agreement on the Treyburn Realty, LLC Quick Lane Tire & Auto Center. 7. Approval of County Manager's recommendation of Paula Stewart as Deputy County Manager. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. -Kris Nystrom of391 Center Lane in Bunnlevel, who is a substitute teacher in Harnett County schools, talked about the ability of students at Western Harnett High School to earn credentials in metal working skills which he said would then allow them to get a job in Harnett County starting at $23 an hour. He noted Triton High School is also looking at implementing a similar program. Mr. Nystrom suggested doing a feasibility assessment to consider allowing students, who meet certain criteria, to cross school boundaries to attend these class to get that certification. Vice Chairman Springle moved to approve the appointment listed below. Commissioner Elmore seconded the motion which passed unanimously. Harnett County Public Library Board of Trustees Yolanda Massey (nominated by Vice Chairman Springle) was reappointed to serve on this board for a term ofthree years ending June 30,2018. Chairman Burgin reminded fellow board members to look at existing vacancies and invited the audience to consider serving on some of these committees. May 18, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of10 061515a HC BOC Page17 Mark Locklear, Planning Services Director, introduced the Junior Planning Group. Mr. Locklear noted during late 2014, Harnett County Planning Services received a grant from the N.C. Wildlife Resources Commission to work on areas of the upcoming Comprehensive Gro\vth Plan. Harnett County Planning teamed up with Sustainable Sandhills, Inc., to create a Wildlife/Conservation curriculum for local public schools to get students and their families involved with the process. Deanna Rozario, Sustainable Sandhills Outreach Coordinator, said she was very proud of the kids that participated in the program and thanked the Board for the opportunity for them present. Mrs. Rozario worked with students at Highland Middle School and reported that the children participated in different components ofthe program and listened to several speakers throughout the last few months with the culmination of those workshops being a presentation to the commissioners about what they learned. Mrs. Rozario introduced Karlye Abney and Tatiana Putzke who both made presentations to the Board. Mrs. Rozario presented the students with Certificates of Completion and group photos were taken. Mr. Locklear petitioned the Board for a public hearing regarding a proposed zoning change - Landowner/Applicant: Johnny Faircloth; 1.49 +/-acres (consisting of three parcels); From RA- 20R to Commercial; OffNC Hwy 24 (on Chipmunk Court); Johnsonville Township. Mr. Locklear noted all three sites are currently vacant undeveloped land and were originally approved as part of the Nature Crossroads Subdivision. Surrounding land uses consist of manufactured homes, stick built homes, several churches, a flea market, a beauty salon, and a dilapidated commercial building. It was also noted there are two convenience stores located within one mile from this site. Mr. Locklear said public water is available and private septic tank would be utilize for the site. As required for all zoning changes within a five mile radius of Fort Bragg, the Regional Land Use Advisory Commission was contacted regarding the proposed rezoning and saw no issues. Mr. Locklear reported that this application was heard at the May 4, 2015 Planning Board meeting. The Harnett County Planning Board recommended denial, with a 4-1 vote based on the multiple uses that would accompany a commercial zoning district. Mr. Locklear did note however, the Planning Board did feel a commercial use would benefit the area. The Planning Board recommended that the applicant apply for a conditional use permit and felt this could possibly improve the transition from residential to commercial. Mr. Locklear stated staff evaluation as: The IMP ACT to the adjacent property owners and the surrounding community is NOT reasonable, and the benefits of the rezoning DO NOT outweigh any potential inconvenience or harm to the community. REASONING: The requested rezoning to would have an unreasonable impact on the community. If rezoned to Commercial, this would allow all uses permitted in the commercial zoning district. Some of these uses may not be compatible with the residential nature of the community. These lots were originally approved to be developed for single family residential use within the Natures Crossroads Subdivision. Therefore rezoning the proposed properties to May 18, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 10 061515a HC BOC Page18 commercial may have a negative impact on the residents who live within the subdivision. If rezoned, there is the potential of traffic and quality of life issues, especially to property owners adjacent to these internal lots. The requested zoning district is NOT COMPATIBLE with the existing Land Use Classification. REASONING: The proposal does not enhance the public general \Velfare, as the requested zoning is not compatible with the County Land Use Plan. Further, the current zoning allows several commercial uses via the conditional use process. The mechanism would allow the community to provide input on the uses that could be placed on the site, as well as conditions that could reduce or prevent potential negative impacts. The proposal does NOT ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning to Commercial would not maintain the public health, safety and general welfare due to the existing residential uses within the area. This request is NOT for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: The request does not need to be evaluated for a small proposed rezoning because the parcels are contiguous to commercial zoning. Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Commercial is not compatible with all Harnett County regulatory documents. This rezoning has the potential to impact the surrounding community, as well as fails to enhance public health, safety, and general welfare because all permitted uses within a Commercial district would not be compatible with the residential nature of the community. It is recommended that this rezoning request be denied. Lastly, Mr. Locklear reminded the group that one of the three lots was previously denied for rezoning by the Harnett County Board of Commissioners however two adjourning lots were rezoned at that time. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. Amanda Ramsey of39 Sweet Bay Place in Cameron spoke in opposition to the proposed zoning change. Niihau Ramsey of 39 Sweet Bay Place in Cameron spoke in opposition to the proposed zoning change. Mickey Bennett, surveyor for the applicant, spoke in support of the rezoning request. Mr. Bennett said, in regards to the recommendation to apply for a conditional use permit, RA- 20 zoning would not allow for a pharmacy. Johnny Faircloth, applicant, spoke in support of the rezoning request. Mr. Faircloth said he plans to build a CVS on the adjourning property and needs these lots for parking and buffering. Mr. Faircloth said has installed a turning lane and mentioned the possibility of installing a playground and bus stop in the area. Chairman Burgin closed the public hearing. Commissioners asked questions and discussion continued. Mr. Locklear confirmed that currently a drug store is not covered through conditional use. Staff confirmed that there is no restrictive covenant nor HOA for this subdivision. May 18, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 10 061515a HC BOC Page19 Vice Chairman Springle moved that the Board accept the recommendation of the Planning Board and deny this request. The motion died due to the lack of a second. Commissioner McKoy moved to table the request. Commissioner Elmore second the motion which passed unanimously. Mr. Locklear petitioned the board for public hearing regarding a proposed zoning change - Landowner/Applicant: Ruth Altman Jackson I Ruthie Jackson; 3.5 +/-acres (consisting of2 parcels); From RA-30 & Commercial to RA-30; SR # 1811 Access Road I Bud Hawkins Road; A verasboro Township. Mr. Locklear noted the site is currently vacant and surrounding land uses consist of farmland, low density residential, several churches as well as Heritage Bible College and various commercial uses. Public water is available and private septic tank would have to be utilized for this property. Mr. Locklear reported this application was heard at the May 4, 2015 Planning Board meeting and the Harnett County Planning Board recommended approval with a unanimous vote based on the existing zoning compatibility to the surrounding properties. Mr. Locklear stated staff evaluation as: The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as the requested zoning district is similar in nature to neighboring zoning. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning to RA-30 is compatible with the Land Use Classification of Municipal Growth area. As per the existing plan, a Municipal Growth area is meant to encourage uses that would promote a city/town based development. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning to RA-30 would maintain the public health, safety and general welfare due to the existing residential uses within the area. This request is NOT for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: The proposed rezoning to RA-30 is immediately adjacent to RA-30 zoned land, thus the application does not need to be considered a Small Scale Rezoning. Suggested Statement-of-Consistency: Staff concludes that the requested to RA-30 would not have an unreasonable impact on the surrounding community and will maintain the public health, safety, and general welfare because of the existing residential uses within the area and the compatibility with neighboring zoning districts. It is recommended that this rezoning request be approved. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. -Ruthie Altman Jackson, the applicant, spoke in support of the proposed zoning change. Mrs. Jackson said they could make better use of the property if it was all zoned residential. May 18,2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of 10 061515a HC BOC Page20 Chairman Burgin closed the public hearing. Commissioner Elmore moved to approve the request as presented. Commissioner McKoy second the motion which passed unanimously. Mr. Locklear petitioned the board for public hearing regarding proposed text amendments to the Harnett County UDO, Applicant: Harnett County Planning Services. Mr. Locklear said there is a need to adjust the U.D.O. from time to time for various reasons. He confirmed that most of the requested changes are due to changes in State guidelines. Mr. Locklear gave an overview of the following proposed text amendments: > Dead-End Street Length & Width, Article VII (Development Design Guidelines) Section 2.0 (Street & Transportation Standards) Reason for requested change: To ensure that Harnett County's U.D.O. regulations concerning dead-end streets coincide with the NC DOT guidelines. Suggested Statement-of-Consistency: Staff concludes that the requested text amendment is compatible with Harnett County regulatory documents, and the benefits outweigh any potential inconvenience of harm to the community. This will maintain orderly and compatible land use and development patterns and encourage compatibility with NC DOT development practices. Therefore, it is recommended that this text amendment request be approved. ';-Subdivision Street Maintenance Article VII (Development Design Guidelines) Section 14.0 (Installation & Maintenance ofRequired Improvements) Reason for requested change: To provide an option for street maintenance to property owners within neighborhoods where the Developer of Record no longer exists. Suggested Statement-of-Consistency: Staff concludes that the requested text amendment is compatible with Harnett County regulatory documents and maintains the public health, safety and general welfare. This amendment will maintain orderly development patterns and coincide with NC DOT regulations. Therefore, it is recommended that this text amendment request be approved. > Manufactured Home Park Business License, Article II (Nonconformities) Section 6.0 (Nonconforming Manufactured Home Parks) Section 8.0 (Continuation ofNonconforming Situations) Article III (Development & Subdivision Review, Permitting, & Approval Requirements), Section 2.0 (Permit Requirements), Section 5.0 (Manufactured Home Park Site Plan Review Requirements) Article V (Use Regulations), Section 11.0 (Other Uses) Article XIII (Enforcement & Penalties), Section 6.0 (Remedies), Section 7.0 (Compliance Period); Article XIV (Definitions & Certifications), Section 2.0 (General Definitions & Acronyms) Reason for requested change: To ensure that Harnett County's U.D.O. regulations, concerning Manufactured Home Park business licenses, coincide with the N.C. May 18, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 8 of 10 061515a HC BOC Page21 guidelines & new General Statute regulations; and to create an option for MHP owner's to reduce the total acres of the Park, without reducing their rented lots. Suggested Statement-of-Consistency: Staff concludes that the requested text amendment is compatible with Harnett County regulatory documents and maintains the public health, safety and general welfare. This amendment will maintain typical zoning compliance and coincide with the NC General Statute regulations. Therefore, it is recommended that this text amendment be approved. Mr. Locklear noted staff also included two clarifications within the proposed text amendments: I) limiting the number of pet containers a person can have to one I 0 x 1 0 pet container 2) included a mechanism where a park can use residual land for other uses Mr. Locklear reported that the Harnett County Planning Board reviewed all text amendments as presented by Planning Services staff on May 4, 20I5, and voted unanimously to recommend approval of all text amendments as presented. (Attachment 1) Chairman Burgin called to order a public hearing on the matter of all proposed text amendments and opened the meeting for comments from the public. Seeing no one move, Chairman Burgin closed the public hearing. Vice Chairman Springle moved to approve the text amendments as presented. Commissioner Elmore seconded the motion which passed unanimously. Mr. Jeffries presented the following reports: -Good Hope Hospital, Inc. Balance Sheet as of December 3I, 2014 -Veteran Affairs Activities Report-April 20 I5 -Department of Public Health Activities Summary-April 2015 -Harnett County Planning Services Report-April 2015 -Interdepartmental budget amendments Mr. Jeffries provided an update regarding discussions with BC/BS regarding the County's health insurance, prescription plans and various other benefits. He reported that our broker was able to negotiate and recommend to us to continue to stay with BC/BS regarding the pharmacy and the stop-loss. Mr. Jeffries said the broker was able to negotiate a better prescription plan, improve benefits as well as improve the reporting from BC/BS. He said at the end of the day the fixed cost savings to the County is $285,000. Mr. Jeffries also shared a copy of NC Magazine which included an advertisement for Harnett County that Economic Development placed in the magazine. Chairman Burgin called for any new business. Commissioner Miller shared his concerns regarding Senate Bill 513 which is an agricultural bill. He said Section 13 of SB 513 deals with deer farming which he believes is for trophy and not meat. Commissioner Miller said this would allow deer to be brought in to our state from anywhere. He said his biggest concern is disease and reported Chronic Waste Disease (CWD), which he said is the deer equivalent of mad cow disease, has been linked back to deer farms in other states. Commissioner Miller said the Dean of Natural Resources at NCSU said CWD is the most serious threat we will face in our lifetime. May 18, 20 15 Regular Meeting Minutes Harnett County Board of Commissioners Page 9 of 10 061515a HC BOC Page22 Commissioner Miller said he thinks several counties have brought up resolutions opposing this. He said he thinks we should do our due diligence and look into this and if you read the SB 513 they are going to take the control away from the Wildlife Commission and give it to the Agriculture Department. Commissioner Elmore moved to instruct the County Manager to contact our representatives and collect information regarding this issue before their next meeting. Commissioner Miller second the motion which passed unanimously. Commissioner McKoy moved that the Board go into closed session to discuss (1) to discuss matters relating to economic development in Harnett County; and (2) to instruct the County staff concerning the position to be taken by the County in negotiating the terms of a proposed contract for the purchase of real property. This motion was made pursuant to N.C. General Statute Section 143-318.11 (a)( 4)&(5). Commissioner Miller seconded the motion which passed unanimously. Vice Chairman Springle moved that the Board come out of closed session. Commissioner Miller seconded the motion which passed unanimously. Commissioner Elmore moved to adjourn the meeting at 8:58pm. Commissioner McKoy seconded the motion which passed unanimously. Jim Burgin, Chairman Margaret Regina Wheeler, Clerk May 18, 2015 Regular Meeting Minutes Harnett County Board of Commissioners Page 10 of 10 061515a HC BOC Page23 ATTACHMENT 1 www.harnettorg A RESOLUTION AMENDING THE HARi~ETT COUNTY U:\IFIED DEVELOPME~T ORDINA~CE VlHEREAS, the Board of Commissioners of Harnett County adopted the UDO on October 17, 201 I for the purpose of promoting the health, safety, and general welfare of the county residents; and V/HEREAS, this ordinance was adopted under authority granted by the General Assembly of the State of North Carolina, particularly G.S. 153A-340; and WHEREAS, the UDO contains provisions for amending said ordinance and those provisions have been followed; and WHEREAS, the Harnett County Planning Board has reviewed the amendment to the articles of the UDO as listed below and recommends the adoption of the following amendment. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARt~ETT COGNTY, NORTH CAROLINA that Article VII "Development Design Guidelines"; Section 2.0 "Street & Transportation Standards"; Article VII "Development Design Guidelines"; Section 14.0 "Installation & Maintenance ofRequired Improvements"; Article II "Nonconformities"; Section 6.0 "Nonconforming Manufactured Home Parks"; Section 8.0 "Continuation ofNonconforming Situations"; Article III "Development & Subdivision Review, Permitting, & Approval Requirements"; Section 2.0 "Permit Requirements"; Section 5.0 "Manufactured Home Park Site Plan Review Requirements"; Article V "Usc Regulations", Section 11.0 "Other Uses"; Article XIII "Enforcement & Penalties", Section 6.0 "Remedies", Section 7.0 "Compliance Period"; Article XIV "Definitions & Certifications", Section 2.0 "General Definitions & Acronyms", shall be amended to read as indicated in the "Attachments." "Attachments" arc filed with the Unified Development Ordinance in the Clerk to the Board's Office. Duly adopted this 18 1h day of May, 2015 and effective upon adoption. strong roots · new growth 061515a HC BOC Page24 BUDGET ORDINANCE AMENDMENT Agenda Item 4-B BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, That amendment be made to the annual budget ordinance for the fiscal year ending June 30, .<:vn. Section 1. To amend the WIA Youth Program, the appropriations are to be changed as follows: EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 234-7406-465.22-00 FICA 108.00 234-7406-465.26-08 WorkerComp 23.00 234-7406-465.41-11 Telephone & Postage Total 131.00 REVENUE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE Total 0.00 EXPLANATION: To cover expenditure in the above line item. APPROVALS: ---~1<.Z-<U:-4 &:IA--nt.4V ~ W/15 --...;;;;.;.~---flt~=....;_~- Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ _ day of __________ __ Jim Burgin, Chairman AMOUNT DECREASE 131.00 131.00 AMOUNT DECREASE 0.00 Margaret Regina Daniel, Clerk to the Board Harnet County Board of Commissioners 061515a HC BOC Page25 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Special Districts Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 242-8001-420.82-10 SPECIAL SCHOOL CURRENT TAX 18,000 242-8001-420.82-20 DELINQUENT 1,000 242-8002-420.82-10 ANDERSON CREEK CURRENT TAX 120,000 242-8002-420.82-20 DELINQUENT 1,000 242-8004-420.82-10 DUNN EMERGENCY SVCS CURRENT TAX 75,000 242-8004-420.82-20 (Averasboro Fire) DELINQUENT 2,500 242-8005-420.82-10 BENHAVEN FIRE CURRENT TAX 75,000 242-8005-420.82-20 DELINQUENT 2,000 242-8007-420.82-10 BLACK RIVER FIRE CURRENT TAX 75,000 242-8007-420.82-20 DELINQUENT 2,400 242-8008-420.82-10 BOONE TRAIL CURRENT TAX 25,000 242-8008-420.82-20 DELINQUENT 1,000 242-8009-420.82-10 BUIES CREEK CURRENT TAX 55,000 242-8009-420.82-20 DELINQUENT 5,000 242-8011-420.82-10 CYPRESS POINTE CURRENT TAX 2,500 242-8011-420.82-20 DELINQUENT 800 242-8013-420.82-10 DUKE (ERWIN) FIRE CURRENT TAX 12,500 242-8013-420.82-20 DELINQUENT 500 242-8014-420.82-10 FLAT BRANCH FIRE CURRENT TAX 53,600 242-8014-420.82-20 DELINQUENT 2,200 242-8016-420.82-10 COATS GROVE FIRE CURRENT TAX 30,000 242-8016-420.82-20 DELINQUENT 1,000 242-8017-420.82-10 N HARNETT FIRE CURRENT TAX 38,500 242-8017-420.82-20 DELINQUENT 2,200 242-8019-420.82-10 SPOUT SPRINGS CURRENT TAX 130,000 242-8019-420.82-20 DELINQUENT 1,200 242-8021-420.82-10 WEST AREA FIRE CURRENT TAX 750 242-8021-420.82-20 DELINQUENT 200 242-8022-420.82-10 CRAINS CREEK CURRENT TAX 7,500 242-8022-420.82-20 DELINQUENT 500 242-8024-420.82-10 BENSON/BANNER FIRE CURRENT TAX 10,000 242-8024-420.82-20 DELINQUENT 5,000 242-8025-420.82-10 GODWIN/FALCON CURRENT TAX 10,000 242-8025-420.82-20 DELINQUENT 5,000 242-8033-420.82-10 Summerville Bunnlevel CURRENT TAX 49,750 242-8033-420.82-20 DELINQUENT 1,500 061515a HC BOC Page26 242-8034-420.82-10 Flatwoods(Lill) CURRENT TAX 7,500 242-8034-420.82-20 DELINQUENT 2,500 242-8035-420.82-10 West Johnston CURRENT TAX 7,500 242-8035-420.82-20 DELINQUENT 0 EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 242-0000-311.10-00 Current Year Taxes 803,100 242-0000-311.20-00 Prior Year Taxes 37,500 EXPLANATION: To increase revenues and expenditures for balance of fiscal year in the Special Districts Fund APPROVALS: Department Head (date) Section 2. Copies ofthis budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page27 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Special Districts Fund, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 242-8001-420.82-15 SPECIAL SCHOOL DMV Receipts 242-8002-420.82-15 ANDERSON CREEK DMV Receipts 242-8004-420.82-15 DUNN EMERGENCY SVCS DMV Receipts 242-8005-420.82-15 BENHAVEN FIRE DMV Receipts 242-8007-420.82-15 BLACK RIVER FIRE DMV Receipts 242-8008-420.82-15 BOONE TRAIL DMV Receipts 242-8009-420.82-15 BUIES CREEK DMV Receipts 242-8011-420.82-15 CYPRESS POINTE DMV Receipts 242-8013-420.82-15 DUKE (ERWIN) FIRE DMV Receipts 242-8014-420.82-10 FLAT BRANCH FIRE DMV Receipts 242-8016-420.82-10 COATS GROVE FIRE DMV Receipts 242-8017-420.82-10 N HARNETI FIRE DMV Receipts 242-8019-420.82-10 SPOUT SPRINGS DMV Receipts 242-8021-420.82-10 WEST AREA FIRE DMV Receipts 242-8022-420.82-10 CRAINS CREEK DMV Receipts 242-8024-420.82-10 BENSON/BANNER FIRE DMV Receipts 242-8025-420.82-10 GODWIN/FALCON DMV Receipts 242-8033-420.82-10 Summerville Bunnlevel DMV Receipts 242-8034-420.82-10 Flatwoods{Lill) DMV Receipts. 242-8035-420.82-10 West Johnston DMV Receipts REVENUE CODE NUMBER DESCRIPTION OF CODE 242-0000-311.10-01 Current Year Taxes-Motor Vehicle Taxes EXPLANATION: To increase revenues and expenditures for DMV Funds for balance offiscal year in the Special Districts Fund APPROVALS: AMOUNT AMOUNT INCREASE DECREASE 5,000 53,000 55,000 40,000 43,800 23,175 22,000 5,000 14,000 19,430 27,600 32,000 53,250 3,750 3,050 4,575 1,000 34,000 7,500 500 AMOUNT AMOUNT INCREASE DECREASE 447,630 Department Head (date) ~ c:?-2-!F:: (dfte) Coun nager (date) ,~,15 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page28 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Special Districts Fund, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 242-8001-420.82-30 SPECIAL SCHOOL Sales Tax 242-8002-420.82-30 ANDERSON CREEK Sales Tax 242-8004-420.82-30 DUNN EMERGENCY SVCS Sales Tax 242-8005-420.82-30 BENHAVEN FIRE Sales Tax 242-8007-420.82-30 BLACK RIVER FIRE Sales Tax 242-8008-420.82-30 BOONE TRAIL Sales Tax 242-8009-420.82-30 BUIES CREEK Sales Tax 242-8011-420.82-30 CYPRESS POINTE Sales Tax 242-8013-420.82-30 DUKE (ERWIN) FIRE Sales Tax 242-8014-420.82-30 FLAT BRANCH FIRE Sales Tax 242-8016-420.82-30 COATS GROVE FIRE Sales Tax 242-8017-420.82-30 N HARNETT FIRE Sales Tax 242-8019-420.82-30 SPOUT SPRINGS Sales Tax 242-8021-420.82-30 WEST AREA FIRE Sales Tax 242-8022-420.82-30 CRAINS CREEK Sales Tax 242-8024-420.82-30 BENSON/BANNER FIRE Sales Tax 242-8025-420.82-30 GODWIN/FALCON Sales Tax 242-8033-420.82-30 Summerville Bunnlevel Sales Tax 242-8034-420.82-30 Flatwoods(Lill) Sales Tax 242-8035-420.82-30 West Johnston Sales Tax REVENUE CODE NUMBER DESCRIPTION OF CODE 242-0000-313.30-00 Other Taxes-NC Sales Tax EXPLANATION: To increase revenues and expenditures for Sales Tax Funds for balance of fiscal year in the Special Districts Fund APPROVALS: Department Head (date) AMOUNT INCREASE 7,300 26,600 22,330 35,725 7,100 22,250 1,000 7,770 14,250 9,300 34,250 750 1,200 1,200 750 10,000 AMOUNT INCREASE 201,775 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Jim Burgin, Chairman AMOUNT DECREASE AMOUNT DECREASE Margaret Regina Wheeler Clerk to the Board Harnett County Board of Commissioners 061515a HC BOC Page29 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30. 2015 Section 1. To amend the Work force Development, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 10-8701-4 90.90-68 lnterfund Transfer $6,193 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 1 0-0000-399.00-00 Fund Balance Appropriated $6,193 EXPLANATION: To budget the transfer of funds due to program deficit. APPROVALS: ~JN ~(;,.2 Dept Head (date) Fin nee Offl (date d ounty a ger (date) Section 2. Copies of this budget amendment shall be fu~i ~J~h~ Clerk to the Board, and to the Budget Officer Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page30 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015 Section 1. To amend the Work force Development, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7 405-465.90-1 0 Other FinancinQ $6.193 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-0000-389. 1 0-00 lnterfund Transfer $6.193 EXPLANATION: To budget the transfer of funds due to program deficit. APPROVALS: Dept Head {dote) 29f2D lS Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer Adopted __________________________________ __ Margaret Regina Wheeler. Jim Burgin, Chairman Clerk to the Board Harnett County Board of Commissioners 061515a HC BOC Page31 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Solid Waste Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 250-6600-461.35-56 Electronics Management $1,527.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 2 50-0000:.200-:00-00 Fund Balance $1,527.00 '?~'? EXPLANATION: To move funds to pay electronics recycling invoices for fiscal year end. APPROVALS: ' e~Jt }tJ/v 0 '2-f?t r 5 ~, ! . dE/partment Head (da e) \ Section 2. Copies of this budget amendment shall be Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of fta,~9~t -.2 lk/JS ~)';.nager(date) urnished to the Clerk to the Board, and to the Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page32 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by :'1e Governing Boord of the County cf Hornet!. North Carolina, ''1a: the ~allowing amendment be M0021o ~he arne-a' bJage' ord,nance for the fiscal yea' ending "une 30, 2015 · Section 1. To amend the Highland M:ddle School Project CP1301 Fund 33~., the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 33:-8300-480-47-36 :oes; n A&E $851,597 $17,277 :33; -8300-480-47-39 Land Svvey;nq ~---~~~~~~~-------------------------+--------------+---~~~~~--~ 331-8300-480-47-40 . GEO I J $9,800 :331-8300-480-47-49 ;Land I $820,639 ! $161.132 I $60,093 $384 33 ; -8300-480-47-54 'Furniture & F_cix.:ct_uccrc::e, _______________________ -+--------------+----..:c.:."--'--'-.:.='----1 33 i -8300-480-4 7-55 ; Technology __ :=;&:._C=o-'-'m-'----------------------+--------------+----='-==.:=----~ 33 1 -8300-480-4 7-c::5:::8_--"; B::.:Uc:.:'s""-e=-s · 331-8300-480-47-62 'Contingency $479,078 ~---~· I I I I i \ : I I I REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 33) -0000-370-82-12 Other Financing Sources-QSCB $2,400,000 EXPLANATION: To decrease budge I for the Highland Mid ale School Project due to close completion These proJect funds will be moved to the new Board of EducaTion QSCB Roof1na Pro1ects CP 1502 Fund APPROVALS: c section 2. Copies of this budget amendment shall be furnished to the Clerk to the B Officer and the Finance Officer for their direction. Adopted _______________________ __ Margaret Regina Wheeler, C:erk to the Board Jim Burgin, Chairman Harnett County Board of Comm 061515a HC BOC Page33 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Solid Waste Fund, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 580-6600-461.90-80 Other Financing Uses-Payment to Escrow Agent 580-6600-461.86-91 Cost of Issuance REVENUE CODE NUMBER DESCRIPTION OF CODE 580-0000-370.82-15 Other Financing Sources-2015(2007 COPs) EXPLANATION: To adjust budget for the 2015 Refunding of (2007 COPs). APPROVALS: Department Head (date) AMOUNT INCREASE 1,396,177 5,984 AMOUNT INCREASE 1,402,161 Cou Section 2. Copies of this budget amendment shall be furnished to the Clerk to Budget Officer and the Finance Officer for their direction. Adopted this day of Jim Burgin, Chairman AMOUNT DECREASE AMOUNT DECREASE Margaret Regina Wheeler Clerk to the Board Harnett County Board of Commissioners 061515a HC BOC Page34 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 110-8702-470.90-80 Other Financing Uses-Payment to Escrow Agent 110-8702-470.86-91 Cost of Issuance REVENUE CODE NUMBER DESCRIPTION OF CODE 110-0000-370.82-15 Other Financing Sources-2015(2007 COPs) EXPLANATION: To adjust budget for the 2015 Refunding of (2007 COPs). APPROVALS: AMOUNT INCREASE 28,970,662 124,177 AMOUNT INCREASE 29,094,839 DING COUNTY Department Head (date) (date) G lB C Section 2. Copies of this budget amendment shall be furnished to the Clerk 1 Budget Officer and the Finance Officer for their direction. Adopted this day of Jim Burgin, Chairman AMOUNT DECREASE AMOUNT DECREASE Margaret Regina Wheeler Clerk to the Board Harnett County Board of Commissioners 061515a HC BOC Page35 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Public Utilities Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 531-9000-431.90-80 Other Financing Uses-Payment to Escrow Agent 10,542,225 5 31-9000-431.86-91 Cost of Issuance 130,775 REVENUE AMOUNT CODE NUMBER DIESCRIPTION OF CODE INCREASE 531-0000-370.82-16 Other Financing Sources-2015(2007 COPs) 10,673,000 EXPLANATION: To adjust budget for the 2015 Refunding of the 2007 Revenue Bonds. APPROVALS: Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clen Budget Officer and the Finance Officer for their direction. Adopted this day of Jim Burgin, Chairman AMOUNT DECREASE AMOUNT DECREASE .... w the Margaret Regina Wheeler Clerk to the Board Harnett County Board of Commissioners 061515a HC BOC Page36 I I BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Govecn'ng Boa'd of the Cou'lty of rlarnett. North Co,or:na t~at !he fol'owing amendme'lt be r.'OCe 'o •ne ar,r.ua: ouage+ orc;nonce to• I he f:scol year e'ldlng Jc:ne 30. 20i5 Section 1. To amend the rlig".or~d M'odle Schoo' Pro!ec• CP1,301 ~und 331, the appropriations are to be changed as follows: EXPENDITURE AMOUNT I AMOUNT CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE .331-8300-480-46-0 l 'Residua: Equ:ty $214,720 :-----I ! I I ' I I I REVENUE CODE NUMBER 331-0000-3',4-50-00 331 -0000-36 1-50-00 EXPLANATION: APPROVALS: ~ Projecl.s/Grar.ts Finance & Account1rg Specia!:st I I I AMOUNT DESCRIPTION OF CODE INCREASE Soles Tax $211,043 First Citizen Interest $3.677 To budget sales tax and interest for the Higland Middle School Project County 1\ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, on Officer and the Finance Officer tor their direction. Adopted __________________________________ __ AMOUNT DECREASE Margaret Regina Wneeler. Cierk to the Boord Jim Burgin, Chairman Harnett County Boord of Comm I 061515a HC BOC Page37 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett} North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30} 2015: Section 1. To amend the Planning Services Departments} the appropriations are to be changed as follows: EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 110-7200-465-11-00 Salaries & Wages 5}134 110-7200-465-11-14 Longevity 110-7200-465-21-01 Group Insurance Expense-Retirees REVENUE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE EXPlANATION To correct a 3 year salary adjustment that was calculated incorrectly. Department Head (date Section 2. Copies of this budget amendment shall be furnished to the Clerk Budget Officer and the Finance Officer for their direction. Adopted this day of Jim Burgin} Chairman AMOUNT DECREASE 2}134 3}000 AMOUNT DECREASE _ "•'e Margaret Regina Wheeler Clerk to the Board Harnett County Board of Commissioners 061515a HC BOC Page38 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: CPJ~,l.- section 1.To amend the Airport Capital Project~ budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 301-8300-406.90-03 Capital ReseFVe-Projects ~2 22,605 REVENUE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 301-0000-389.10-00 Inter-fund Transfer General Fund 22,605 EXPlANATION: To budget allocated funds by the Board for the Airport Capital Reserve. APPROVAlS: Co Section 2. Copies of this budget amendment shall be furnished to the Clerk to Officer and the Finance Officer for their direction. Adopted this. ______ day of. ______ _J _______ _ Jim Burgin, Chairman AMOUNT DECREASE AMOUNT DECREASE Margaret Regina Wheeler Clerk to the Board Harnett County Board of Commissioner b 061515a HC BOC Page39 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by r~e Governrng Boord of tile Courty cf Hcrr,ett. North Ccrclino. thct the following a'T1er.drnent be crace to rhe a""-'0' Cudgel ordrnonce fcc the frsca: year ending June 30, 2015· Section 1. To amend the School Project CP1502 Fund 309 QSCB Roofing Project, the appropriations are to be changed as follows: EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 309-8300-488-45-20 Leqoi Adm $500 309-8300-480-45-80 Contif1oency REVENUE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE EXPLANATION: To budaet funds for doily record invoice, this was for advertisement of bids APPROVALS: C.~cJs ~ '8' 1 ~ Prajects(Gra~s Finance & Accountrng Spec;al1sl Cour Section 2. Copies o' this budget amendment shod be fum: shed to the Clerk to the Boor Officer ond the Finance Officer for their direction. Adopted __________________________________ __ Jim Burgin, Chairman AMOUNT DECREASE $500 AMOUNT DECREASE Margaret Regina Wheeler Clerk to the Boord Harnett Count:· Boord of Comm 061515a HC BOC Page40 ' BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Public Utilities/South Central W&S Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 534-9003-431.86-31 : Interest I I I ! I I REVENUE CODE NUMBER I DESCRIPTION OF CODE 534-0000-357.00-00 I Capital Lease Revenue EXPLANATION: To adjust budget to actual for accrued debt interest FY 14-15. APPROVALS: Department Head (date) AMOUNT INCREASE 181,100 Cou Section 2. Copies of this budget amendment shall be furnished to the Clerk tot Budget Officer and the Finance Officer for their direction. Adopted this day of Jim Burgin, Chairman I : I AMOUNT DECREASE i l ! Margaret Regina Wheeler Clerk to the Board Harnett County Board of Commissioners i I I i I I I I I ! i 061515a HC BOC Page41 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Public Utilities Fund, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 531-9000-431.50-00 Capital Lease Districts 531-9000-431.86-31 I Interest REVENUE CODE NUMBER DESCRIPTION OF CODE 531-0000-340.30-10 Sewer Sales EXPlANATION: To adjust budget to actual for accrued debt interest FY 14-15. APPROVALS: AMOUNT AMOUNT INCREASE DECREASE 177,000 85,000 AMOUNT AMOUNT INCREASE DECREASE 262,000 Department Head (date) PEND!N APPROVAl COUNTY rv'lANAGER Section 2. Copies of this budget amendment shall be furnished to the Cle Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page42 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Caroline. that the following amendment be mode to the annuc', budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Genera! ;::und the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110-4100-410.11-00 1 1 0-4600-41 0.11-00 1 10-461 0-41 0.11-00 11 0-5100-420.11-00 1 1 0-5300-420.1 1-00 11 0-5400-420.1 1-00 11 0-5401-420.1 1-00 11 0-5900-420.1 1-00 110-7500-441.11-00 11 0-7800-441 .1 1-00 110-41 00-41 0.21-00 110-4600-410.21-01 110-4610-410.11-05 110-4500-420.11-00 110-5100-420.11-00 11 0-5900-420.11-14 REVENUE CODE NUMBER 110-0000-356.20-00 EXPLANATION: APPROVALS: Deportment Head (dote) DESCRIPTION OF CODE BOC Salaries/Wages General Services Salaries/Wages Fleet Maintenance Salaries/Wages Sheriff-Campbell Deputies Salaries/Wages Emergency Services Salaries/Wages Emergency Medical Services Salaries/Wages EMS Transport Salaries /Wages Emerg Telephone System Salaries/Wages Dept on Aging Salaries/Wages Veterans Services Salaries/Wages BOC Group Insurance Gen Services Retirees Fleet Maintenance overtime Tax Dept Salaries/Wages Public Safety Salaries/Wages Emerg Telephone System Longevity DESCRIPTION OF CODE Reimbursements I Campbell-Deputies To Increase salary lines for balance of fiscal year AMOUNT AMOUNT INCREASE DECREASE $1.650 $245 $724 $3.770 $7.085 $38,068 $13,278 $136 $10 $10 1,650 245 724 38,068 20,383 136 AMOUNT AMOUNT INCREASE DECREASE $3,770 Co Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boc Adopted ____________________________________ __ Margaret Regina Wheeier, Clerk to the Boord Jim Burgin, Chairman Harnett County Boord of Commissioners 061515a HC BOC Page43 Board Meeting Agenda Item Agenda Item 4-D MEETING DATE: June 15, 2015 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: 2015 Tier II Grant Award REQUESTED BY: Gary Pope, Emergency Senrices Director REQUEST: Harnett County Emergency Services requests to accept funds from the North Carolina Department of Public Safety Emergency Services Division Tier II Grant. This is a new grant provided from hazardous materials facility filing fees collected during the 2014 Tier II reporting period. Funds are to be used by Harnett County LEPC for hazardous materials emergency response planning, training, and related exercises. FINANCE OFFICER'S RECOMMENDATION: yes COUNTY MANAGER'S RECOMMENDATION: S:\ES-FINANCE\AGENDA FORM\agendaforrn2015ES.doc I of I Page 061515a HC BOC Page44 North Carolina Department of Public Safety Emergency Management Pat McCrory, Governor FrankL. Perry, Secretary Gary Pope Harnett County Emergency Services Post Office Box 3 70 Lillington, NC 27546 Dear Mr. Pope, May 7, 2015 Michael A. Sprayberry, Director I am pleased to inform you that your county has been awarded a 2015 Tier II grant award in the amount of: $1,104.04. This grant is provided from hazardous materials facility filing fees collected during the 2014 Tier II reporting period (January 1-March 1, 2015). These funds are to be used by your county's LEPC for hazardous materials emergency response planning, training, and related exercises. Attached is the grant award outlining the terms of use for these funds. For 2015, the available grant funds are being divided evenly among the state's 89 LEPCs. A workgroup has been formed consisting of local emergency management coordinators representing nine LEPCs from across the state to develop grant guidance and a distribution mechanism for the 2016 Tier II grant award. Further information about the 2016 grant award cycle will be forthcoming. If you have any questions or need further assistance please contact: David Powell EPCRA Program Manager North Carolina Division of Emergency Management (919) 825-2277 David.R.Powell@ncdps.gov Sincerely, Michael A. Spra , Director MAILING ADDRESS: 4236 Mail Service Center Raleigh, NC 27699-4236 www.readync.org www.ncdps.gov North Carolina Emergency Management An Equal Opportunity employer OFFICE LOCATION: 1636 Gold Star Drive Raleigh, NC 27607-3371 Telephone: (919) 825-2500 Fax: (919) 825-2685 061515a HC BOC Page45 Board Meeting Agenda Item Agenda Item 4-E MEETING DATE: June 15, 2015 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Renewal ofNC Emergency Management Statewide Mutual Aid Agreement REQUESTED BY: Gary Pope, Emergency Services Director REQUEST: We would like to request approval of the updated North Carolina Emergency Management Statewide Mutual Aid Agreement. This agreement is between County of Harnett and North Carolina Public Safety, Division of Emergency Management. This document describes how mutual aid resources will be requested and the authority who may request those resources at the local level, throughout the State ofNorth Carolina during emergencies. FINANCE OFFICER'S RECOMMENDATION: ies COUNTY MANAGER'S RECOMMENDATION: U:\my documents \my documents\Admin\agendaform20J 5ES.doc 1 of 1 Page 061515a HC BOC Page46 NORTH CAROLINA STATEWIDE EMERGENCY l\1ANAGEMENT MUTUAL AND ASSISTANCE AGREEMENT Revision-May 2014 THIS AGREEMENT IS ENTERED INTO BETWEEN THE NORTH CAROLINA DEPARTMENT OF PUBLIC SAFETY, AND ITS DIVISION OF EMERGENCY MANAGEMENT OF THE STATE OF NORTH CAROLINA AND BY EACH OF THE ENTITIES THAT EXECUTES AND ADOPTS THE UNDERSTANDINGS, COMMITMENTS, TERMS, AND CONDITIONS CONTAINED HEREIN: WHEREAS, the State of North Carolina is geographically vulnerable to a variety of natural disasters; WHEREAS, Chapter 166A ofthe North Carolina General Statutes, entitled the North Carolina Emergency Management Act, recognizes this vulnerability and provides that its intended purposes are to: (1) Reduce vulnerability of people and property of this State to damage, injury, and loss of life and property; (2) Prepare for prompt and efficient rescue, care, and treatment of threatened or affected persons; (3) Provide for the rapid and orderly rehabilitation of persons and restoration of property; and ( 4) Provide for cooperation and coordination of activities relating to emergency and disaster mitigation, preparedness, response, and recovery; WHEREAS, in addition to the State, the Federal Emergency Management Agency (FEMA) has recognized the importance of the concept of coordination between the State and local governments; WHEREAS, under Chapter 166A and other chapters of the North Carolina General Statutes, entities entering into mutual aid and assistance agreements may include provisions for the furnishing and exchanging of supplies, equipment, facilities, personnel and services; and WHEREAS, the entities which have chosen to become signatories to this Agreement wish to provide mutual aid and assistance amongst one another at the appropriate times; THEREFORE, pursuant to G.S. 166A-19.72, these entities agree to enter into this Agreement for reciprocal emergency management aid and assistance, with this Agreement embodying the understandings, commitments, terms, and conditions for said aid and assistance, as follows: 061515a HC BOC Page47 Section I. DEFINITIONS "Agreement" means this document, the North Carolina Statewide Emergency Management Mutual Aid and Assistance Agreement. "Aid and assistance" includes personnel, equipment, facilities, services, and supplies. "Authorized Representative" means a party's employee who has been authorized~ in writing by that party, to request, to offer, or to otherwise provide assistance under the terms of this Agreement. The list of Authorized Representatives for each party executing this Agreement shall be attached to the executed copy of this Agreement. (In the event of a change in personnel, unless otherwise notified, the presumption will be that the successor to that position will be the authorized representative.) "Disaster" means an occurrence or imminent threat of widespread or severe damage, injury, or loss oflife or property, resulting from any natural or man-made accidental, military, or paramilitary cause. "Local Agency" means a county agency charged with coordination of all emergency management activities for its geographical limits pursuant to G.S. 166A-19.15. "Party" means a governmental entity which has adopted and executed this Agreement. "Provider" means the party which has received a request to furnish aid and assistance from another party in need (the "Recipient"). "Recipient" means the party setting forth a request for aid and assistance to another party (the "Provider"). Section II. INITIAL RECOGNITION OF PRINCIPLE BY ALL PARTIES; AGREEMENT PROVIDES NO RIGHT OF ACTION FOR THIRD PARTIES As this is a reciprocal contract, it is recognized that any party to this Agreement may be requested by another party to be a Provider. It is mutually understood that each party's foremost responsibility is to its own citizens. The provisions of this Agreement shall not be construed to impose an unconditional obligation on any party to this Agreement to provide aid and assistance pursuant to a request from another party. Accordingly, when aid and assistance have been requested, a party may in good faith withhold the resources necessary to provide reasonable and adequate protection for its own community, by deeming itself unavailable to respond and so informing the party setting forth the request. Given the finite resources of any jurisdiction and the potential for each party to be unavailable for aid and assistance at a given point in time, the parties mutually encourage each other to enlist other entities in mutual aid and assistance efforts and to enter into such agreements accordingly. Concomitantly, the parties fully recognize that there is a highly meritorious reason for entering into this Agreement, and accordingly shall attempt to render assistance in accordance with the terms of this Agreement to the fullest extent possible. 061515a HC BOC Page48 Pursuant to G.S. 166A-19.60 and as elaborated upon in Section X ofthis Agreement, all functions and activities performed under this Agreement are hereby declared to be governmental functions. Functions and activities performed under this Agreement are carried out for the benefit of the general public and not for the benefit of any specific individual or individuals. Accordingly, this Agreement shall not be construed as or deemed to be an Agreement for the benefit of any third parties or persons and no third parties or persons shall have any right of action under this Agreement for any cause whatsoever. All immunities provided by law shall be fully applicable as elaborated upon in Section X of this Agreement. Section III. PROCEDURES FOR REQUESTING ASSISTANCE Mutual aid and assistance shall not be requested unless the resources available within the stricken area are deemed inadequate by Recipient. When Recipient becomes affected by a disaster and deems its resources inadequate, it may request mutual aid and assistance by communicating the request to Provider, indicating the request is made pursuant to this Agreement. The request shall be followed as soon as practicable by a written confirmation of that request, including the transmission of a proclamation of local state of emergency under G.S. 166A-19.22, and a completed form describing recipient's projected needs in light ofthe disaster. All requests for mutual aid and assistance shall be transmitted by the party's Authorized Representative or to the Coordinator of the Local Agency as set forth below. A. METHOD OF REQUEST FOR MUTUAL AID AND ASSISTANCE: Recipient shall set forth requests as follows: (i) REQUESTS ROUTED THROUGH THE RECIPIENT'S LOCAL AGENCY: Recipient may directly contact the Local Agency, in which case it shall provide the Local Agency with the information in paragraph B of this Section (Section III). The Local Agency shall then contact other parties on behalf of Recipient to coordinate the provision of mutual aid and assistance. Recipient shall be responsible for the costs and expenses incurred by any Provider in providing aid and assistance pursuant to Section VII of this Agreement. (ii) REQUESTS MADE DIRECTLY TO PROVIDER: Recipient may directly contact Provider's authorized representative, setting forth the information in paragraph B of this Section (Section III). All communications shall be conducted directly between Recipient and Provider. Recipient shall be responsible for the costs and expenses incurred by any Provider in providing aid and assistance pursuant to the provisions of this Agreement as noted in Section VII of this Agreement. Provider and Recipient shall be responsible for keeping Local Agencies advised of the status of response activities, in a timely manner. (iii) RECORD OF REQUESTS TO BE PROVIDED: A record of the request for assistance shall be provided by the Recipient to the Director ofthe Division of Emergency Management in the NC Department of Public Safety, in a timely manner. B. REQUIRED INFORMATION: Each request for assistance shall include the following information, in writing or by any other available means, to the extent known: I. Stricken Area and Status: A general description summarizing the condition of the community 061515a HC BOC Page49 (i.e., whether the disaster is imminent, in progress, or has already occurred) and of the damage sustained to date; 2. Services: Identification of the service function(s) for which assistance is needed and the particular type of assistance needed; 3. Infrastructure Systems: Identification of the type(s) of public infrastructure system for which assistance is needed (water and sewer, storm water systems, streets) and the type of work assistance needed; 4. Aid and Assistance: The amount and type of personnel, equipment, materials, and supplies needed and a reasonable estimate of the length of time they will be needed; Provider's Traveling Employee Needs--Unless otherwise specified by Recipient, it is mutually understood that Recipient will provide for the basic needs of Provider's traveling employees. Recipient shall pay for all reasonable out-of-pocket costs and expenses of Provider's traveling employees, including, without limitation, transportation expenses for travel to and from the stricken area. Further, Recipient shall house and feed Provider's traveling employees at its (Recipient's) sole cost and expense. If Recipient cannot provide such food and/or housing at the emergency area, Recipient shall specify in its request for assistance that the Provider's traveling employees be self-sufficient. 5. Facilities: The need for sites, structures, or buildings outside Recipient's geographical limits to serve as relief centers or staging areas for incoming emergency goods and services; and 6. Meeting Time and Place: An estimated time and a specific place for a representative of Recipient to meet the personnel and resources of any Provider. C. STATE AND FEDERAL ASSISTANCE: Recipient shall be responsible for coordinating requests for state or federal assistance with its (Recipient's) Local Agency. Section IV. PROVIDER'S ASSESSMENT OF AVAILABILITY OF RESOURCES AND ABILITY TO RENDER ASSISTANCE When contacted by the Recipient/Local Agency, Provider's authorized representative shall assess Provider's own local situation in order to determine available personnel, equipment, and other resources. If Provider's authorized representative determines that Provider has available resources, Provider's authorized representative shall so notify the Recipient/Local Agency (whichever communicated the request). Provider shall complete a written acknowledgment, whether on the request form received from Recipient or on another form, regarding the assistance to be rendered (or a rejection of the request) and shall transmit it by the most efficient practical means to the Recipient/Local Agency for a final response. Provider's acknowledgment shall contain the following information: 1. In response to the items contained in the request, a description of the personnel, equipment, and other resources available; 061515a HC BOC Page50 2. The projected length of time such personnel, equipment, and other resources will be available to serve Recipient, particularly if the period is projected to be shorter than one week (as provided in the "Length of Time for Aid and Assistance" section [Section VI] of this Agreement.) 3. The estimated time when the assistance provided will arrive at the location designated by the Authorized Representative of the Requesting Party; and 4. The name ofthe person(s) to be designated as Provider's supervisor (pursuant to the "Supervision and Control" section [Section V] of this Agreement.) Where a request has been submitted to the Local Agency, the Local Agency shall notifY Recipient's authorized representative and forward the information from Provider. The Recipient/Local Agency shall respond to Provider's written acknowledgment by signing and returning a copy of the form to Provider by the most efficient practical means, maintaining a copy for its file. Section V. SUPERVISION AND CONTROL Provider shall designate one of its employees sent to render aid and assistance to Recipient as a supervisor. As soon as practicable, Recipient shall assign work tasks to Provider's supervisor, and unless specifically instructed otherwise, Recipient shall have the responsibility for coordinating communications between Provider's supervisor and Recipient. Recipient shall provide necessary credentials to Provider's personnel authorizing them to operate on behalf of Recipient. Based upon such assignments from the Recipient, Provider's supervisor shall: (1) have the authority to assign work and establish work schedules for Provider's personnel. Further, supervisor shall retain direct supervision and control of Provider's personnel, equipment, and other resources. Provider should be prepared to furnish communications equipment sufficient to maintain communications among its respective operating units, and if this is not possible, Provider shall notifY Recipient accordingly; (2) maintain daily personnel time records, material records, and a log of equipment hours; (3) report work progress to Recipient at mutually agreed upon intervals. Section VI. LENGTH OF TIME FOR AID AND ASSISTANCE; RENEW ABILITY; RECALL Unless otherwise provided, the duration of Provider's assistance shall be for an initial period of seven days, starting from the time of arrival. Thereafter, assistance may be extended in daily or weekly increments as the situation warrants, for a period agreed upon by the authorized representatives of Provider and Recipient. As noted in Section II of this Agreement, Provider's personnel, equipment, and other resources shall remain subject to recall by Provider to provide for its own citizens if circumstances so warrant. Provider shall make a good faith effort to provide at least twenty-four (24) hours advance notification to Recipient of Provider's intent to terminate mission, unless such notice is 061515a HC BOC Page51 not practicable, in which case as much notice as is reasonable under the circumstances shall be provided. Section VII. REIMBURSEMENTS Except as otherwise provided below, it is understood that Recipient shall pay to Provider all documented costs and expenses incurred by Provider as a result of extending aid and assistance to Recipient. The terms and conditions governing reimbursement for any assistance provided under this Agreement shall be in accordance with the following provisions, unless otherwise agreed in writing by Recipient and Provider. Recipient shall be ultimately responsible for reimbursement of all eligible expenses. A. Personnel--During the period of assistance, Provider shall continue to pay its employees according to its then prevailing ordinances, rules, and regulations. Recipient shall reimburse Provider for all direct and indirect payroll costs and expenses including travel expenses incurred during the period of assistance, including, but not limited to, employee retirement benefits as provided by Generally Accepted Accounting Principles (GAAP). However, as stated in Section IX of this Agreement, Recipient shall not be responsible for reimbursing any amounts paid or due as benefits to Provider's personnel under the terms of the North Carolina Workers' Compensation Act (Chapter 97 of the North Carolina General Statutes). B. Equipment--Recipient shall reimburse the Providers for the use of equipment during the period of assistance according to either a pre-established local or state hourly rate or according to the actual replacement, operation, and maintenance expenses incurred. For those instances in which costs are reimbursed by the Federal Emergency Management Agency (FEMA), the FEMA-eligible direct costs shall be determined in accordance with 44 C.P.R. 206.228. Provider shall pay for all repairs to its equipment as determined necessary by its on-site supervisor(s) to maintain such equipment in safe and operational condition. At the request ofProvider, fuels, miscellaneous supplies, and minor repairs may be provided by Recipient, if practical. The total equipment charges to Recipient shall be reduced by the total value of the fuels, supplies, and repairs furnished by Recipient and by the amount of any insurance proceeds received by Provider. C. Materials And Supplies-Recipient shall reimburse Provider for all materials and supplies furnished and that are used or damaged by Recipient during the period of assistance, except for the costs of equipment, fuel and maintenance materials, labor, and supplies, which shall be included in the equipment rate established in subsection B of this section (Section VII), Recipient will not be responsible for costs where such damage is caused by gross negligence, willful and wanton misconduct, intentional misuse, or recklessness of Provider's personnel. Provider's personnel shall use reasonable care under the circumstances in the operation and control of all materials and supplies used during the period of assistance. The measure of reimbursement shall be determined in accordance with 44 C.F.R. 206.228. In the alternative, the parties may agree that Recipient will replace, with like kind and quality as determined by Provider, Provider's materials and supplies used or damaged in a reasonable time. If such an agreement is made, it shall be reduced to writing and transmitted to the North Carolina Division of Emergency Management. 061515a HC BOC Page52 D. Record Keeping--Recipient and North Carolina Division of Emergency Management personnel shall provide information, directions, and assistance for record-keeping to Provider's personnel. Provider shall maintain records and submit invoices for reimbursement by Recipient or the North Carolina Division of Emergency Management using the format used or required by FEMA publications, including 44 C.F.R. part 13 and applicable Office of Management and Budget (OMB) Circulars. E. Payment; Other Miscellaneous Matters as to Reimbursements--The reimbursable costs and expenses with an itemized notice shall be forwarded as soon as practicable after the costs and expenses are incurred, but not later than sixty ( 60) days following the period of assistance, unless the deadline for identifying damage is extended in accordance with 44 C.F.R. part 206. Recipient shall pay the bill or advise of any disputed items, not later than sixty (60) days following the billing date. These time frames may be modified in writing signed by both parties by mutual agreement. This shall not preclude Provider or Recipient from assuming or donating, in whole or in part, the costs and expenses associated with any loss, damage, or use of personnel, equipment, and resources provided to Recipient. Section VIII. RIGHTS AND PRIVILEGES OF PROVIDER'S EMPLOYEES Pursuant to G.S. 166A-19.60 whenever Provider's employees are rendering aid and assistance pursuant to this Agreement, such employees shall retain the same powers, duties, immunities, and privileges they would ordinarily possess if performing their duties within the geographical limits of Provider. Section IX. PROVIDER'S EMPLOYEES COVERED AT ALL TIMES BY PROVIDER'S WORKERS' COMPENSATION POLICY Recipient shall not be responsible for reimbursing any amounts paid or due as benefits to Provider's employees under the terms of the North Carolina Workers' Compensation Act, Chapter 97 of the General Statutes, due to personal injury or death occurring during the period of time such employees are engaged in the rendering of aid and assistance under this Agreement. It is mutually understood that Recipient and Provider shall be responsible for payment of such workers' compensation benefits only to their own respective employees. Further, it is mutually understood that Provider will be entirely responsible for the payment of workers' compensation benefits to its own respective employees pursuant to G.S. 97-51. Section X. IMMUNITY Pursuant to G.S. 166A-19.60 all activities performed under this Agreement are hereby declared to be governmental functions. Neither the parties to this Agreement, nor, except in cases of willful misconduct, gross negligence, or bad faith, their personnel complying with or reasonably attempting to comply with this Agreement or any ordinance, order, rule, or regulation enacted or promulgated pursuant to the provisions of this Agreement shall be liable for the death of or injury to persons or for damage to property as a result ofa,ny such activity. Section XI. PARTIES MUTUALLY AGREE TO HOLD EACH OTHER HARMLESS FROM LIABILITY To the extent allowed by applicable law, each party (as indemnitor) agrees to protect, defend, 061515a HC BOC Page53 indemnify, and hold the other party (as indemnitee), and its officers, employees and agents, free and harmless from and against any and all losses, penalties, damages, assessments, costs, charges, professional fees, and other expenses or liabilities of every kind and arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings~ or causes of action of every kind in connection with or arising out of indemnitor's negligent acts, errors and/or omissions. Indemnitor further agrees to investigate, handle, respond to, provide defense for, and defend any such claims, etc. at indemnitor's sole expense and agrees to bear all other costs and expenses related thereto. To the extent that immunity does not apply, each party shall bear the risk of its own actions, as it does with its day-to-day operations, and determine for itself what kinds of insurance, and in what amounts, it should carry. Each party understands and agrees that any insurance protection obtained shall in no way limit the responsibility to indemnify, keep, and save harmless the other parties to this Agreement. Notwithstanding the foregoing, to the extent that each party does not purchase insurance, it shall not be deemed to have waived its governmental immunity by law. SECTION XII. ROLE OF THE DIVISION OF EMERGENCY MANAGEMENT Under this Agreement, the responsibilities of the North Carolina Division of Emergency Management are: (1) to serve as the central depository for executed Agreements, to maintain a current listing of entities with their authorized representatives and contact information, and to provide this listing to each of the entities on an annual basis; (2) to coordinate the provision of mutual aid and assistance to a requesting party, pursuant to the provisions of this Agreement; (3) to keep a record of all requests for assistance and acknowledgments; (4) to report on the status of ongoing emergency or disaster-related mutual aid and assistance as appropriate; and (5) if the parties so designate, to serve as the eligible entity for requesting reimbursement of eligible costs from FEMA and provide information, directions, and assistance for record keeping pursuant thereto. Section XIII. AMENDMENTS Manner--This Agreement may be modified at any time upon the mutual written consent of the Recipient and Provider. Addition of Other Entities--Additional entities may become parties to this Agreement upon: (1) acceptance and execution of this Agreement; and (2) sending an executed copy of the Agreement to the North Carolina Division of Emergency Management. Section XIV. INITIAL DURATION OF AGREEMENT; RENEWAL; TERMINATION This Agreement shall be binding for not less than one (1) year from its effective date, unless terminated upon at least sixty (60) days advance written notice by a party as set forth below. Thereafter, this Agreement shall continue to be binding upon the parties in subsequent years, unless canceled by written notification served personally or by registered mail upon the Director of North Carolina Division of Emergency Management, which shall provide copies to all other parties. The withdrawal shall not be effective until sixty ( 60) days after notice thereof has been sent by the Director of the North Carolina Division of Emergency Management to all other parties. A party's withdrawal from this Agreement shall not affect a party's reimbursement obligations or any other liability or obligation under the terms of this Agreement incurred prior to withdrawal hereunder. Once the withdrawal is effective, the withdrawing entity shall no 061515a HC BOC Page54 longer be a party to this Agreement, but this Agreement shall continue to exist among the remaining parties. Section XV. HEADINGS The headings of various sections and subsections of this Agreement have been inserted for convenient reference only and shall not be construed as modifying, amending, or affecting in any way the express terms and provisions of this Agreement. Section XVI. SEVERABILITY: EFFECT ON OTHER AGREEMENTS Should any clause, sentence, provision, paragraph, or other part of this Agreement be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate the remainder of this Agreement. Each of the parties declares that it would have entered into this Agreement irrespective of the fact that any one or more of this Agreement's clauses, sentences, provisions, paragraphs, or other parts have been so declared invalid. Accordingly, it is the intention of the parties that the remaining portions ofthis Agreement shall remain in full force and effect without regard to the clause(s), sentence(s), provision(s), paragraph(s), or other part(s) invalidated. In the event that parties to this Agreement have entered into other mutual aid and assistance contracts, for example pursuant to Chapter 160A of the North Carolina General Statutes, those parties agree that to the extent a request for mutual assistance is made pursuant to this Agreement, those other mutual aid and assistance contracts are superseded by this Agreement. Section XVII. EFFECTIVE DATE This Agreement shall take effect upon its approval by the entity seeking to become a signatory to this Agreement and upon proper execution hereof. IN WITNESS WHEREOF, each of the parties have caused this North Carolina Statewide Emergency Management Mutual Aid and Assistance Agreement to be duly executed in its name and behalfby its Chief Executive Officer, who has signed accordingly with seals affixed and attested with concurrence of a majority of its governing board, as of the date set forth in this Agreement. EMERGENCY MANAGEMENT DIVISION DEPARTMENT OF PUBLIC SAFETY BY: ---------------------------------Frank L. Perry, Secretary Department of Public Safety Date: ____________ _ BY: ------------------------------Michael A. Sprayberry, Director WITNESS: WITNESS: 061515a HC BOC Page55 0 . • Emergency Management Division Date: ________ _ BY: WITNESS: ----~-------------------------ChiefExecutive Officer-Local Government Unit Printed Name and Title ------------- Name ofUnit: ------------ Date: --------------- APPROVED AS TO PROCEDURES: BY: ___________________________ __ Office of General Counsel Department of Public Safety Date: -------------- N.C. STATEWIDE MUTUAL AID AND ASSISTANCE AGREEMENT Date: ___ · ______________ _ ==================================--===========================================================::::================= I. PRIMARY REPRESENTATIVE: Name: C?c< rJ {l r:p ( Title: "' ~ c " f),/ • <lo;- Day Phone: Night Phone: ( 2/t;) 2 ?) Y-b ,;:< 9'2 Fax: ( ~I 0_) --1...<'-+--.L..__~=____.._____ Cell Phone: ( 'J) u) 91i Sl · () .2. '1.). II. FIRST ,ALTERN ATE REPRESENTATIVE: Night Phone: ( ?10) 7ti '(-& ·-~ 77 Cell Phone: ( 1j/O) 7':1(1-? u.J. 9 7 · · · r , , . ================================================-=================~=======================::::::=::::::: ==c~ ... ;· "'-~;fu·~·- .. ' 061515a HC BOC Page56 III. SECOND ALTERNATE REPRESENTATIVE: Name: ~ c.:t Title: ./ s -' --• r ·f-· · Day Phone: ~ -e-::f-1---<--=--'-"'-"--- Fax: ( jl o_) _3._._7+--,-"3'-· -==---~"'------ 9 lf,Y -6 ;;_ q (;, 91?'1-(;.:29 Co ; 061515a HC BOC Page57 Board Meeting Agenda Item Agenda I tern 4-F MEETING DATE: June 15, 2015 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: 2015 Edward Byrne Memorial Justice Assistance Grant Program REQUESTED BY: Sheriff's Office REQUEST: The Sheriffs Office requests approval to submit a grant to the Office of Justice Program under the FY 2015 Edward Byrne Memorial Justice Assistance Grant Program. The grant amount is $22,153.00 and there is no local match required. The funds will be used to purchase mobile computers and software for patrol deputies. This software will enable deputies to respond to calls and to complete other tasks more efficiently. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P:\BOC\agendaform20 15 .doc Page I ofl 061515a HC BOC Page58 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMS No. 1121-0329 Approval Expires 07/31/2016 =~=~~=== (DOJ), (OJP) ~~~~~ ~=::::..:..:.::= (BJA) is seeking applications for funding under the Edward Byrne Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant {JAG) Program FY 2015 Local Solicitation Eligibility Applicants are limited to units of local government appearing on the FY 2015 JAG Allocations List. To view this list, go to For JAG Program purposes, a unit of local government is: a town, township, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribe that performs law enforcement functions (as determined by the Secretary of the Interior). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. Deadline Applicants must register in (GMS) prior to submitting an application for this funding opportunity. Registration is for all applicants, even those previously registered in GMS. Select the "Apply Online" button associated with the solicitation title. All registrations and applications are due by 8:00 p.m. eastern time on June 26, 2015. Contact Information For technical assistance with submitting an application, contact the Grants Management System Support Hotline at 1-888-549-9901, option 3, or via e-mail to GMS.HelpDesk@usdoj.gov. The Support Hotline hours of operation are Monday-Friday from 6:00 a.m. to midnight eastern time, except federal holidays. Applicants that experience unforeseen GMS technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the BJA contact identified 061515a HC BOC Page59 below within 24 hours after the application deadline and request approval to submit their application. Additional information on reporting technical issues is found under "Experiencing Unforeseen GMS Technical Issues" in the section. For assistance with any other requirement of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center: toll-free at 1-800-851-3420; via TTY at 301-240-6310 (hearing impaired only); email fax to 301-240-5830; or web chat at The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00p.m. eastern time on the solicitation close date. You may also contact your Release date: May 12,2015 2 BJA-2015-4167 061515a HC BOC Page60 A. Program Description .............................................................................................................. 4 Overview ................................................................................................................................ 4 Program-Specific Information ................................................................................................. 4 Goals, Objectives, and Deliverables ....................................................................................... 4 Evidence-Based Programs or Practices ................................................................................. 4 B. Federal Award Information ..................................................................................................... 7 Type of Award ........................................................................................................................ 7 Financial Management and System of Internal Controls ........................................................ 8 Budget Information ................................................................................................................. 9 Cost Sharing or Match Requirement ..................................................................................... 1 0 Pre-Agreement Cost Approvals ............................................................................................. 1 0 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs ................... 1 0 Costs Associated with Language Assistance (if applicable) .................................................. 11 C. Eligibility Information ............................................................................................................. 13 Cost Sharing or Match Requirement ..................................................................................... 13 Limit on Number of Application Submissions ......................................................................... 13 D. Application and Submission Information ............................................................................... 13 What an Application Should Include ...................................................................................... 13 How to Apply ......................................................................................................................... 20 E. Application Review Information ............................................................................................. 22 Review Process .................................................................................................................... 22 F. Federal Award Administration Information ............................................................................ 23 Federal Award Notices .......................................................................................................... 23 Administrative, National Policy, and other Legal Requirements ............................................. 23 General Information about Post-Federal Award Reporting Requirements ............................. 24 G. Federal Awarding Agency Contact(s) ................................................................................... 24 H. Other Information .................................................................................................................. 24 Provide Feedback to OJP ..................................................................................................... 24 Application Checklist ............................................................................................................. 25 3 BJA-2015-4167 061515a HC BOC Page61 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2015 Local Solicitation (CFDA #16. 738) A. Program Description Overview The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S. C.§ 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG Program provides states and units of local governments with critical funding necessary to support a range of program areas including law enforcement, prosecution and court programs, prevention and education programs, corrections and community corrections, drug treatment and enforcement, crime victim and witness initiatives, and planning, evaluation, and technology improvement programs. Program-Specific Information JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs, including indigent defense. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). *Please note that JAG funding may be utilized in support of: • Systems upgrades (hardware/software), including potential upgrades necessary for state, territories, units of local government and/or tribes to come into compliance with the • Developing or sustaining state compatible incident based reporting systems. Goals, Objectives, and Deliverables The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and performance metrics reports and semi-annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to: • Improving the quantity and quality of evidence OJP generates. 4 BJA-2015-4167 061515a HC BOC Page62 • Integrating evidence into program, practice, and policy decisions within OJP and the field. • Improving the translation of evidence into practice. OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the to which OJP considers a program or practice to be evidence-based. OJP's web site is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services. A useful matrix of evidence-based policing programs and strategies is available through the ~.IJ!S[J];u:J;Y!!;;!!tl~~a§S!QJ::ill!M.nJWfY at George Mason University. In the reentry field, a res>earcni-Oc3Se!a reentry strategies is available on the National Reentry Resource Center's BJA offers a number of program models designed to effectively implement evidence-based strategies including Smart Policing, Smart Supervision, Smart Pretrial, Smart Defense and Smart Prosecution. BJA encourages states to use JAG funds to support these "smart on crime" strategies, including effective partnerships with universities and research partners and with non-traditional criminal justice partners. JAG Priority Areas BJA recognizes that there are significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant impact. In light of this, it is important to make SAAs and local JAG recipients aware of several areas of priority that may be of help in maximizing the effectiveness of JAG funding at the state and local level. The following priorities represent key areas where BJA will focus nationally and invite each state and local JAG recipient to join us in addressing these challenges as a part of our JAG partnership: Reducing Gun Violence Gun violence has touched nearly every state, county, city, town, and tribal government in America. In an effort to address this continuing need BJA encourages states and localities to invest valuable JAG funds in programs to: combat gun violence, enforce existing firearms laws, improve the process used to ensure that those prohibited from purchasing or owning guns are prevented from doing so, enhance reporting to the Federal Bureau of Investigation's (FBI) National Instant Criminal Background Check S;£stem (NICS) and provide active shooter response training to law enforcement officers and first responders. While our nation has made great strides in reducing violent crime over the last decade, some municipalities and regions continue to experience unacceptable levels of violent crime at rates far in excess of the national average. In 2014, as part of BJA's longstanding commitment to support effective strategies to reduce violent crime, BJA launched the Violence Reduction !...:..:::::~=·By the end of FY 2015, 10 VRN sites, working with a broad network offederal, state, and local partners will be implementing data-driven evidence-based strategies to reduce deeply entrenched violent crime in those communities. SAAs and localities with VRN sites are strongly 5 BJA-2015-4167 061515a HC BOC Page63 encouraged to join the VRN_and help address funding gaps in violence reduction efforts in those communities. For information on VRN, see=.::.:...:..::..:=:.:=:::..!.!...:...:.::=:..:=~~~=· Body-Worn Cameras, Storage, and Policies Over the past several years, law enforcement agencies across the country have begun equipping their officers with body-worn cameras (BWCs). The important benefits of BWCs, and the challenges in implementing BWC programs, are highlighted in several recent publications: see the Office of Justice Programs' Diagnostic Center report Police Officer Body-Worn ~'!.!JS~~~~~f:L!:!lSZJ!:.Y!JdSZ.!~ and the COPS Office and Police Executive Research Forum JAG funding is an important potential source of funding for law enforcement agencies implementing new BWC programs or enhancing existing programs. JAG funds may be used to purchase BWCs and for costs associated with the BWC program, such as storage and policy development. Similarly, SAAs are encouraged to use either their Variable Pass-Through (VPT) or their "less than $1 0,000" funding that is added into the state award to set aside funds to assist small departments in implementing BWC programs. Agencies using JAG funds to purchase BWC equipment or to implement or enhance BWC programs should, as a best practice, have policies and procedures in place related to equipment usage, data storage, privacy, victims, access, disclosure, training, etc. Officers, prosecutors, defenders, victims and privacy advocates, and community groups should be consulted early in the BWC policy development process to guide and inform policy and procurement decisions. BJA plans to release a BWC Toolkit and web site in spring 2015 that will share model BWC policies, resources, and best practices to assist departments in implementing BWC programs. Recidivism Reduction, Pretrial Reform. and Justice System Realignment In this time of fiscal austerity and smaller state and local budgets, reducing unnecessary incarceration in a manner that promotes public safety is a paramount goal. Effective community supervision of non-violent offenders coupled with evidence-based program interventions can result in significant reductions in recidivism. A priority funding area is the implementation of effective pretrial services programs. The use of validated risk assessment tools to inform pre- trial release decisions is critical. For a variety of resources, or to request BJA supported technical assistance from the Pretrial Justice Institute, see Another priority for JAG funding is to support innovative programs and approaches in probation and parole supervision that improve services to offenders and increase collaborative efforts among community supervision agencies with law enforcement and the courts. Another promising approach to justice systems reform is the Justice Reinvestment Initiative (JRI), a public-private partnership between BJA and the PEW Public Safety Performance Project. Currently, 17 states and 17 local governments are working to control spiraling incarceration costs through JRI and reinvesting in evidence-based criminal justice programs and strategies. Strategic investment of JAG funds to implement JRI legislation and policy changes in those states and localities can augment federal funds and achieve greater cost savings and reinvestments in programs to promote public safety. (See the Urban Institute's .;;...;;.;,:=;.:::; Indigent Defense Another key priority area is support for indigent defense. BJA continues to encourage states and SAAs to use JAG funds to support the vital needs of the indigent defense community, as 6 BJA-2015-4167 061515a HC BOC Page64 indigent defense reform continues to be a concern that needs to be addressed across the nation. In 2002, the American Bar Association (ABA) published Ten Principles of a Public =-=.=.:.=..=.;;::;.;.:.;:.=....<...;:::;...r..::::;.::;::::;,:,.:.:. which represent fundamental building blocks for implementing quality legal representation for indigent defendants. Improving Mental Health Services Disproportionate numbers of people with mental illness are involved in the criminal justice system often as a result of untreated or undertreated mental illness. This is an issue that impacts numerous facets of the criminal justice system. BJA encourages states to utilize JAG funding in support of programs and policy changes aimed at the following: identifying and treating people with severe mental illness before they reach crisis point; training law enforcement and correctional officers on mental health and mental health related crisis- intervention; increasing justice system diversion strategies to divert offenders with mental illness from unnecessary arrest and incarceration to more appropriate and cost-effective community- based treatment and supervision; mental health courts, allowing inmates to continue psychotropic medication in jails; and improving oversight of mental health care in jails, increasing post-jail housing options and enhancing community mental health services. (See ~=::...!.!~~=~!..=::.:.~=!..:-!..==~=:......:::::.~=~=..:====.:.·' BJA provides technical increasing access to health care benefits. Information can be found at: B. Federal Award Information BJA estimates that it will make up to 1,100 Local and 56 State/Territory awards totaling an estimated $255.7 million. Awards of at least $25,000 are 4 years in length, and award periods will be from October 1, 2014 through September 30, 2018. Extensions beyond this period may be made on a case-by- case basis at the discretion of BJA and must be requested via GMS no less than 30 days prior to the grant end date. Awards of less than $25,000 are 2 years in length, and award periods will be from October 1, 2014 through September 30, 2016. Extensions of up to 2 years can be requested for these awards via GMS no less than 30 days prior to the grant end date, and will be automatically granted upon request. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law. Eligible allocations under JAG are posted annually on BJA's JAG web page: Type of Award1 BJA expects that it will make any award from this solicitation in the form of a grant. JAG awards are based on a statutory formula as described below: 1 See generally 31 U.S.C. §§ 6301-6305 {defines and describes various forms of federal assistance relationships, including grants and cooperative agreements (a type of grant)). 7 BJA-2015-4167 061515a HC BOC Page65 Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the Bureau of Justice Statistics (BJS) to begin a four-step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is less than the minimum ("de minimus") award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Dividing each state's final award amount (except for the territories and District of Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. 4. Determining local unit of government award allocations, which are based on their proportion of the state's 3-year violent crime average. If a local eligible award amount is less than $10,000, the funds are returned to the state to be awarded to these local units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Financial Management and System of Internal Controls If selected for funding, the award recipient must: (a) Establish and maintain effective internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. These internal controls should be in compliance with guidance in "Standards for Internal Control in the Federal Governmenf' issued by the Comptroller General of the United States and the "Internal Control Integrated Framework", issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). (b) Comply with federal statutes, regulations, and the terms and conditions of the federal awards. (c) Evaluate and monitor the non-federal entity's compliance with statute, regulations and the terms and conditions of federal awards. (d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings. (e) Take reasonable measures to safeguard protected personally identifiable information and other information the federal awarding agency or pass-through entity designates as sensitive or the non-federal entity considers sensitive consistent with applicable federal, state, and local laws regarding privacy and obligations of confidentiality. 8 BJA-2015-4167 061515a HC BOC Page66 In order to better understand administrative requirements and cost principles, award applicants are encouraged to enroll, at no charge, in the Department of Justice Grants Financial Management Online Training available Budget Information Administrative Funds-A unit of local government may use up to 10 percent of the award, including interest, for costs associated with administering JAG funds. Disparate Certification -A disparate allocation occurs when a city or municipality is allocated one-and-one-half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. • Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds must be completed and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the For a sample MOU, go to Supplanting -Supplanting is prohibited under JAG. Applicants cannot replace or supplant non- federal funds that have been appropriated for the same purpose. See the JAG FAQs on BJA's JAG web page for examples of supplanting. Leveraging of Grant Funds-Although supplanting is prohibited, the leveraging of federal funding is encouraged. For example, a city may utilize JAG and Homeland Security Grant Program (HSGP) money to fund different portions of a fusion center project. In instances where leveraging occurs, all federal grant funds must be tracked and reported separately and may not be used to fund the same line items. Additionally, federal funds cannot be used as match for other federal awards. Trust Fund -Units of Local government may draw down JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be an interest-bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. This trust fund requirement does not apply to direct JAG award recipients or subrecipients that draw-down on a reimbursement basis rather than in advance. Prohibited and Controlled Uses -JAG funds may only be expended within the JAG purpose areas. Within these purpose areas JAG funds may not be used directly or indirectly for security enhancements or equipment to nongovernmental entities not engaged in criminal justice or public safety. In addition, JAG funds may not be used directly or indirectly to purchase items listed at: !!..!!J~~~1:!JJ...!;:!l~.!..!:!L~~..!:::.!.!~.!.£!::!!1..:..!::!~~~!2!:::.1::!.!:!l· 9 BJA-2015-4167 061515a HC BOC Page67 This JAG controlled purchase list represents a combination of BJA controlled items and those controlled under the Executive Order on "Federal Support for Local Law Enforcement Equipment Acquisition" that was signed on January 16, 2015. Pursuant to Executive Order 13688 (Federal Support for Local Law Enforcement Equipment Acquisition), a federal inter- agency working group has been charged with, among other things, 'developing a consistent Government-wide list of controlled equipment allowable for acquisition by LEAs, as well as a list of those items that can only be transferred with special authorization and use limitations.' The working group's recommendations, which are due to be delivered to the President in mid-May, may alter the BJA controlled items list. Grantees are reminded that they must follow the most current version of the controlled items list in order to purchase the equipment. No items on this list can be purchased without first submitting a detailed justification that supports the need for this equipment. Applicants must show both extraordinary and exigent circumstances that require the purchase of such equipment. Upon approval from the BJA Director, this equipment may be purchased with JAG funds. Grantees are strongly encouraged to submit this justification at the time of application. In particular, any justification that cannot show the exigent nature of the purchase and why it could not be submitted at time of application will not be approved. Please note that the Controlled Equipment List also includes items that are strictly prohibited under JAG. Additional information on JAG controlled and prohibited items, along with the process for requesting a waiver to obtain BJA certification for any controlled item, can be found within the JAG FAQs: ===;;a.;:::;.,::.:..:.....:=~.:::.:-:...:::::..:...:~=· Cost Sharing or Match Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit. Pre-Agreement Cost Approvals OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. If approved, pre-agreement costs could be paid from grant funds consistent with a grantee's approved budget, and under applicable cost standards. However, all such costs prior to award and prior to approval of the costs are incurred at the sole risk of an applicant. Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs. Should there be extenuating circumstances that appear to be appropriate for OJP's consideration as pre- agreement costs, the applicant should contact the point of contact listed on the title page of this announcement for details on the requirements for submitting a written request for approval. See the section on Costs Requiring Prior Approval in the for more information. Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages applicants that propose to use award funds for any conference-, meeting-, or training-related activity to review carefully -before submitting an application -the OJP policy and guidance on conference approval, planning, and reporting available at ~~===.:.!.~=~=:::..!-==~~=!.:..::::.:!~~-=.:.:=:::::.!.....!==~~· OJP policy and guidance (1) encourage minimization of conference, meeting, and costs; (2) require prior written approval (which may affect project timelines) of most such costs for cooperative 10 BJA-2015-4167 061515a HC BOC Page68 agreement recipients and of some such costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs. Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate. For additional information, see the "Civil Rights Compliance" section_ under "Solicitation Requirements" in the~.;..._;......;:;;:.;..=~:...:==::..:..=.:::.....:::::=..:..::=..· Other JAG Requirements Body Armor Certification • Ballistic-resistant and stab-resistant body armor can be funded through two BJA- administered programs: the JAG Program and the Bulletproof Vest Partnership (BVP) Program. • The BVP Program is designed to provide a critical resource to state and local law enforcement through the purchase of ballistic-resistant and stab-resistant body armor. A jurisdiction is able to request up to 50 percent of the cost of a vest with BVP funds. For more information on the BVP Program, including eligibility and application, refer to the~~= • JAG funds may also be used to purchase vests for an agency, but they may not be used to pay for that portion of the ballistic-resistant vest (50 percent) that is not covered by BVP funds. Unlike BVP, JAG funds used to purchase vests do not require a 50 percent match. • Vests purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with the latest applicable National Institute of Justice (NIJ) ballistic or stab standards. In addition, vests purchased must be American-made. Information on the latest NIJ standards can be found at: ..::.::..::.:;...::..:;..:,.:...:.=~===.!=~=:u.:..:=:..L....:::::.:..:..:.===......:..:.=::.;::...:;..~:.::.:...:..!· As is the case in BVP, grantees who wish to purchase vests with JAG funds must certify that law enforcement agencies receiving vests have a written "mandatory wear'' policy in effect. FAQs related to the mandatory wear policy and certifications can be found at www.bja.gov/Funding/JAGFAQ.pdf. This policy must be in place for at least all uniformed officers before any FY 2015 funding can be used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. The certification must be signed by the Authorized Representative and must be attached to the application. If the grantee proposes to change project activities to utilize JAG funds to purchase bulletproof vests after the application period (during the project period), the grantee must submit the signed certification to BJA at that time. A mandatory wear concept and issues paper and a model policy are available by contacting the BVP Customer Support Center or toll free at 1-877-758-3787. 11 BJA-2015-4167 061515a HC BOC Page69 A copy of the certification related to the mandatory wear can be found at: DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database If JAG Program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (COOlS, the national DNA database operated by the FBI by a government DNA lab with access to COOlS. No profiles generated with JAG funding may be entered into any other non-governmental DNA database without prior express written approval from BJA. For more information, refer to the NIJ DNA Backlog Reduction Program, available at ~0!t:JlliLJrJ.mt.!JSJ.~:§l!;QI§fl.§Jl9.§.i:J.5!t!:2.12.5[5illQD§/!l~§!l~ In addition, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into COOlS. Interoperable Communications Grantees (including subgrantees) that are using FY 2015 JAG Program funds to support emergency communications activities (including the purchase of interoperable communications equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order) must ensure: • Compliance with the FY 2015 SAFECOM Guidance on Emergency Communications =.::...::::.:.= (including provisions on technical standards that ensure and enhance interoperable communications). • Adherence to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. • Projects support the Statewide Communication lnteroperability Plan (SCIP) and are fully coordinated with the full-time Statewide lnteroperability Coordinator (SWIC) in the state of the project. As the central coordination point for their state's interoperability effort, the SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible for the implementation of the SCIP through coordination and collaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of SWICs for each of the 56 states and territories. Contact ..;:::..::::;;...:;;:;...:"""'-'=-="'-=~-'-· • All communications equipment purchased with grant award funding (plus the quantity purchased of each item) is identified during quarterly performance metrics reporting. In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: www.it.ojp.gov/gsp grantcondition. Grantees shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 12 BJA-2015-4167 061515a HC BOC Page70 JAG Showcase The was designed to identify and highlight JAG projects that have demonstrated success or shown promise in reducing crime and positively impacting communities. BJA has now expanded the concept of the JAG Showcase to other BJA grant programs and created a new This web page will be a valuable resource for states, localities, territories, tribes and criminal justice professionals who seek to identify and learn about JAG and other successful BJA funded projects linked to innovation, crime reduction, and evidence based practices. BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. If you have a JAG Success Story you would like to submit, sign in to your to access the Success Story Submission form. If you do not have a please :...::.:==· Once you register, one of the available areas on your My page be "My Success Stories. "Within this box, you will see an option to add a Success Story. C. Eligibility Information For eligibility information, please see the Title Page. Cost Sharing or Match Requirement For additional information on cost sharing or match requirement, see Section =.,:,....:.....=.=~..:.== Limit on Number of Application Submissions If an applicant submits multiple versions of the same application, BJA will review only the most recent system-validated version submitted. For more information on system-validated versions, see:....:..::::..:.:....:.;::;_;_;=='-'-· D. Application and Submission Information What an Application Should Include Applicants should anticipate that if they fail to submit an application that contains all of the specified elements, it may negatively affect the review of their application; and, should a decision be made to make an award, it may result in the inclusion of special conditions that preclude the recipient from accessing or using award funds pending satisfaction of the conditions. Applicants may combine the Budget Narrative and the Budget Detail Worksheet in one document. However, if an applicant submits only one budget document, it must contain both narrative and detail information. Please review the "Note on File Names and File Types" under .:...==-=""'-'--'=.:...1-to be sure applications are submitted in permitted formats. Refer to the BJA Grant Writing and Management Academy and OJP's Grants 101 for an overview of what should be included in each application requirement. These trainings can be found at and ~~==:..:::.:..o:~~.:.::::-'-'- 13 BJA-2015-4167 061515a HC BOC Page71 OJP strongly recommends that applicants use appropriately descriptive file names (e.g., "Program Narrative," "Budget Detail Worksheet and Budget Narrative," "Timelines, " "Memoranda of Understanding," "Resumes'') for all attachments. Also, OJP recommends that applicants include resumes in a single file. Failure to submit the required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 1. Information to Complete the Application for Federal Assistance (SF-424) The SF-424 is a standard form required for use as a cover sheet for submission of pre- applications, applications, and related information. GMS takes information from the applicant's profile to populate the fields on this form. Intergovernmental Review: This funding opportunity is subject to===.=..::::.....;:::::::.!..:=.:..~~=· Applicants may find the names and addresses of their state's Single of Contact (SPOC) at the following web site: Applicants whose state appears on the SPOC list must contact state's to out about, and comply with, the state's process under Executive Order 12372. In completing the SF-424, applicants whose state appears on the SPOC list are to make the appropriate selection in response to question 19 once the applicant has complied with their state's E. 0. 12372 process. (Applicants whose state does not appear on the SPOC list are to make the appropriate selection in response to question 19 to indicate that the "Program is subject to E.O. 12372 but has not been selected by the State for review.") 2. Project Abstract Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be- • Written for a general public audience and submitted as a separate attachment with "Project Abstract" as part of its file name. • Include applicant name, title of the project, a brief description of the problem to be addressed and the targeted area/population, project goals and objectives, and a description of the project strategy, any significant partnerships and anticipated outcomes. • Identify up to 5 project identifiers that would be associated with proposed project activities. The list of identifiers can be found at .:.!..!.:~==~~==~~=~~=· As a separate attachment, the project abstract will not count against the page limit for the program narrative. 3. Program Narrative Applicants must submit a program narrative that generally describes the proposed program activities for the two or four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. 14 BJA-2015-4167 061515a HC BOC Page72 A plan for collecting the data required for this solicitation's performance measures should also be included. To assist the Department with fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 201 0, Public Law 111-352, applicants that receive funding under this solicitation must provide data that measure the results of their work done under this solicitation. Quarterly accountability metrics reports must be submitted through BJA's PMT, available at The accountability measures canbefoundat:~~~~~~~~~~~~~~~~~~~~~~~~· Submission of accountability measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for accountability measures. Note on Project Evaluations Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute "research" for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP's performance measure data reporting requirements likely do not constitute "research." Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research. Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, "a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge" 28 C.F.R. § 46.102(d). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the "Research and the Protection of Human Subjects" section of the OJP Funding Resource Center Web page (www.oip.gov/funding/Explore/SolicitationRequirements/EvidenceResearchEvaluationRequir ements.htm). Applicants whose proposals may involve a research or statistical component also should review the "Data Privacy and Confidentiality Requirements" section on that Web page. 4. Budget Detail Worksheet and Budget Narrative a. Budget Detail Worksheet A sample Budget Detail Worksheet can be found at submit their budget a rton-.or<:>lnt the sample budget worksheet. For questions pertaining to budget and examples of allowable and unallowable costs, see the Financial Guide at -==.:.:==:..::..:..:..=~===:..:.c.:.===· b. Budget Narrative The budget narrative should thoroughly and clearly describe every category of expense listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project 15 BJA-2015-4167 061515a HC BOC Page73 activities). This narrative should include a full breakdown of administrative costs, as well as an overview of how funds will be allocated across approved JAG purpose areas. Applicants should demonstrate in their budget narratives how they will maximize cost effectiveness of grant expenditures. Budget narratives should generally describe cost effectiveness in relation to potential alternatives and the goals of the project. For example, a budget narrative should detail why planned in-person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality. The narrative should be mathematically sound and correspond with the information and figures provided in the Budget Detail Worksheet. The narrative should explain how the applicant estimated and calculated all costs, and how they are relevant to the completion of the proposed project. The narrative may include tables for clarification purposes but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should be broken down by year. c. Non-Competitive Procurement Contracts In Excess of Simplified Acquisition Threshold If an applicant proposes to make one or more non-competitive procurements of products or services, where the non-competitive procurement will exceed the simplified acquisition threshold (also known as the small purchase threshold), which is currently set at $150,000, the application should address the considerations outlined in the d. Pre-Agreement Costs For information on pre-agreement costs, see "Pre-Agreement Cost Approvals" under Section .=.:....:.._:::::.;:::.==:..;:....:.::.:..;=.::::.-'-=.:::c:.:..== 5. Indirect Cost Rate Agreement (if applicable) Indirect costs are allowed only if the applicant has a current federally approved indirect cost rate. (This requirement does not apply to units of local government.) Attach a copy of the federally approved indirect cost rate agreement to the application. Applicants that do not have an approved rate may request one through their cognizant federal agency, which will review all documentation and approve a rate for the applicant organization, or, if the applicant's accounting system permits, costs may be allocated in the direct cost categories. For the definition of Cognizant Federal Agency, see the "Glossary of Terms" in the~~= ==·For assistance with identifying your cognizant agency, please contact the Customer Service Center at 1-800-458-0786 or at If DOJ is the cognizant federal agency, applicants may obtain information needed to submit an indirect cost rate proposal at 6. Tribal Authorizing Resolution (if applicable) Tribes, tribal organizations, or third parties proposing to provide direct services or assistance to residents on tribal lands should include in their applications a resolution, a letter, affidavit, or other documentation, as appropriate, that certifies that the applicant has the legal authority from the tribe(s) to implement the proposed project on tribal lands. In those instances when an organization or consortium of tribes applies for a grant on behalf of a tribe or multiple specific tribes, the application should include appropriate legal documentation, as described above, from all tribes that would receive services or assistance under the grant. A consortium of tribes for which existing consortium bylaws allow action 16 BJA-2015-4167 061515a HC BOC Page74 without support from all tribes in the consortium (i.e., without an authorizing resolution or comparable legal documentation from each tribal governing body) may submit, instead, a copy of its consortium bylaws with the application. Applicants unable to submit an application that includes a fully-executed (i.e., signed) copy of appropriate legal documentation, as described above, consistent with the applicable tribe's governance structure, should, at a minimum, submit an unsigned, draft version of such legal documentation as part of its application (except for cases in which, with respect to a tribal consortium applicant, consortium bylaws allow action without the support of all consortium member tribes). If selected for funding, BJA will make use of and access to funds contingent on receipt of the fully-executed legal documentation. 7. Applicant Disclosure of High Risk Status Any applicants currently designated as high risk by another federal grant making agency must disclose that status. This includes any status requiring additional oversight by the federal agency due to past programmatic or financial concerns. If an applicant is designated high risk by another federal grant making agency, you must email the following information to at the time of application submission: • The federal agency that currently designated the applicant as high risk • Date the applicant was designated high risk • The high risk point of contact name, phone number, and email address, from that federal agency • Reasons for the high risk status OJP seeks this information to ensure appropriate federal oversight of any grant award. Unlike the Excluded Parties List, this high risk information does not disqualify any organization from receiving an OJP award. However, additional grant oversight may be included, if necessary, in award documentation. 8. Additional Attachments a. Review Narrative Applicants must submit information documenting that the date the JAG application was made available for review by the governing body of the state, or to an organization designated by that governing body, not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens prior to application submission to the extent applicable law or established procedures make such opportunity available. Below are notification language templates that can be utilized in completing this section of the application. The (provide name of State/Territory) made its Fiscal Year 2015 JAG application available to the (provide name of governing body) for its review and comment on (provide date); or intends to do so on (provide date}. The (provide name of State/Territory) made its Fiscal Year 2015 JAG application available to citizens for comment prior to application submission by (provide means of 17 BJA-2015-4167 061515a HC BOC Page75 notification); or the application has not yet been made available for public review/comment. b. Memorandum of Understanding (if applicable) Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds must be completed and signed by the Authorized Representative for each participating jurisdiction. The signed MOU must be attached to the application. For a sample MOU, go to c. Applicant Disclosure of Pending Applications Applicants are to disclose whether they have pending applications for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. The disclosure should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to State agencies that will subaward federal funds). OJP seeks this information to help avoid any inappropriate duplication of funding. Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication. Applicants that have pending applications as described above are to provide the following information about pending applications submitted within the last 12 months: • The federal or state funding agency • The solicitation name/project name • The point of contact information at the applicable funding agency. Federal or State Solicitation Name/Phone/E-mail for Point of Contact at Funding Agency Funding Agency Name/Project Name DOJ/COPS COPS Hiring Program Jane Doe, ~021000-9000; jane:doe@usdoj.gov HHS/ Substance Drug Free Communities John.Doe, 2.021000-0000; john.doe@hhs.gov Abuse & Mental Mentoring Program! Health Services North County Youth Administration Mentoring Program Applicants should include the table as a separate attachment, with the file name "Disclosure of Pending Applications," to their application. Applicants that do not have pending applications as described above are to include a statement to this effect in the separate attachment page (e.g., "[Applicant Name on SF-424] does not have pending applications submitted within the last 12 months for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same 18 BJA-2015-4167 061515a HC BOC Page76 project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation."). d. Research and Evaluation Independence and Integrity If a proposal involves research and/or evaluation, regardless of the proposal's other merits, in order to receive funds, the applicant must demonstrate research/evaluation independence, including appropriate safeguards to ensure research/evaluation objectivity and integrity, both in this proposal and as it may relate to the applicant's other current or prior related projects. This documentation may be included as an attachment to the application which addresses BOTH i. and ii. below. i. For purposes of this solicitation, applicants must document research and evaluation independence and integrity by including, at a minimum, one of the following two items: a. A specific assurance that the applicant has reviewed its proposal to identify any research integrity issues (including all principal investigators and sub-recipients) and it has concluded that the design, conduct, or reporting of research and evaluation funded by BJA grants, cooperative agreements, or contracts will not be biased by any personal or financial conflict of interest on the part of part of its staff, consultants, and/or sub-recipients responsible for the research and evaluation or on the part of the applicant organization; OR b. A specific listing of actual or perceived conflicts of interest that the applicant has identified in relation to this proposal. These conflicts could be either personal (related to specific staff, consultants, and/or sub-recipients) or organizational (related to the applicant or any subgrantee organization). Examples of potential investigator (or other personal) conflict situations may include, but are not limited to, those in which an investigator would be in a position to evaluate a spouse's work product (actual conflict), or an investigator would be in a position to evaluate the work of a former or current colleague (potential apparent conflict). With regard to potential organizational conflicts of interest, as one example, generally an organization could not be given a grant to evaluate a project if that organization had itself provided substantial prior technical assistance to that specific project or a location implementing the project (whether funded by OJP or other sources), as the organization in such an instance would appear to be evaluating the effectiveness of its own prior work. The key is whether a reasonable person understanding all of the facts would be able to have confidence that the results of any research or evaluation project are objective and reliable. Any outside personal or financial interest that casts doubt on that objectivity and reliability of an evaluation or research product is a problem and must be disclosed. ii. In addition, for purposes of this solicitation applicants must address the issue of possible mitigation of research integrity concerns by including, at a minimum, one of the following two items: a. If an applicant reasonably believes that no potential personal or organizational conflicts of interest exist, then the applicant should provide a brief narrative 19 BJA-2015-4167 061515a HC BOC Page77 explanation of how and why it reached that conclusion. Applicants MUST also include an explanation of the specific processes and procedures that the applicant will put in place to identify and eliminate (or, at the very least, mitigate) potential personal or financial conflicts of interest on the part of its staff, consultants, and/or sub-recipients for this particular project, should that be necessary during the grant period. Documentation that may be helpful in this regard could include organizational codes of ethics/conduct or policies regarding organizational, personal, and financial conflicts of interest. OR b. If the applicant has identified specific personal or organizational conflicts of interest in its proposal during this review, the applicant must propose a specific and robust mitigation plan to address conflicts noted above. At a minimum, the plan must include specific processes and procedures that the applicant will put in place to eliminate (or, at the very least, mitigate) potential personal or financial conflicts of interest on the part of its staff, consultants, and/or sub-recipients for this particular project, should that be necessary during the grant period. Documentation that may be helpful in this regard could include organizational codes of ethics/conduct or policies regarding organizational, personal, and financial conflicts of interest. There is no guarantee that the plan, if any, will be accepted as proposed. Considerations in assessing research and evaluation independence and integrity will include, but are not be limited to, the adequacy of the applicant's efforts to identify factors that could affect the objectivity or integrity of the proposed staff and/or the organization in carrying out the research, development, or evaluation activity; and the adequacy of the applicant's existing or proposed remedies to control any such factors. 9. Financial Management and System of Internal Controls Questionnaire In accordance with Federal agencies must have in place a framework for evaluating the risks posed by applicants before they receive a Federal award. To facilitate part of this risk evaluation, all applicants (other than an individual) are to download, complete, and submit this 10. Disclosure of Lobbying Activities Any applicant that expends any funds for lobbying activities is to provide the detailed information requested on the form, Disclosure of Lobbying Activities ,.:::::.:.--=~ How to Apply Applicants must submit applications through the Grants Management System (GMSl, which provides cradle to grave support for the application, award, and management of awards at OJP. Applicants must register in GMS for each specific funding opportunity. Although the registration and submission deadlines are the same, OJP urges applicants to register promptly, especially if this is their first time using the system. Find complete instructions on how to register and submit an application in GMS at Applicants that experience technical difficulties during this process should e-mail or call 888-549-9901 (option 3), Monday-Friday from 6:00a.m. to Time, except federal holidays. OJP recommends that applicants register promptly to prevent delays in submitting an application package by the deadline. 20 BJA-2015-4167 061515a HC BOC Page78 Note on File Types: GMS does not accept executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".log," ".ora," ".sys," and ".zip." OJP may not make a federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements. If an applicant has not fully complied with the requirements by the time the federal awarding agency is ready to make a federal award, the federal awarding agency may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant. All applicants should complete the following steps: 1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS number in their application for a new award or a supplement to an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and differentiating entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or apply online at A DUNS number is usually received within 1-2 business days. 2. Acquire registration with the System for Award Management (SAM). SAM is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the SAM database. Applicants must update or renew their SAM registration annually to maintain an active status. 3. Acquire a GMS username and password. New users must create a GMS profile by selecting the "First Time User" link under the sign-in box of the home page. For more information on how to register in GMS, go to =~==~.:.==..:::· 4. Verify the SAM (formerly CCR) registration in GMS. OJP requests that all applicants verify their SAM registration in GMS. Once logged into GMS, click the "CCR Claim" link on the left side of the default screen. Click the submit button to verify the SAM (formerly CCR) registration. 5. Search for the funding opportunity on GMS. After logging into GMS or completing the GMS profile for username and password, go to the "Funding Opportunities" link on the left side of the page. Select BJA and the FY 15 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. 6. Register by selecting the "Apply Online" button associated with the funding opportunity title. The search results from step 5 will display the funding opportunity title along with the registration and application deadlines for this funding opportunity. Select the "Apply Online" button in the "Action" column to register for this funding opportunity and create an application in the system. 21 BJA-2015-4167 061515a HC BOC Page79 7. Follow the directions in GMS to submit an application consistent with this solicitation. Once submitted, GMS will display a confirmation screen stating the submission was successful. Important: In some instances, applicants must wait for GMS approval before submitting an application. OJP urges applicants to submit the application at least 72 hours prior to the application due date. Note: Duplicate Applications If an applicant submits multiple versions of the same application, BJA will review only the most recent system-validated version submitted. See Note on "File Names and File Types" under Experiencing Unforeseen GMS Technical Issues Applicants that experience unforeseen GMS technical issues beyond their control that prevent them from submitting their application by the deadline must contact the GMS Help Desk or the .;::::;,:..,;""'"'-:.....:=:=-:::;...:::;.:= to report the technical issue and receive a tracking number. Then the applicant must e-mail the BJA contact identified in the Contact Information section of this solicitation within 24 hours after the application deadline and request approval to submit their application. The e-mail must describe the technical difficulties and include a timeline of the applicant's submission efforts, the complete grant application, the applicant's DUNS number, and any GMS Help Desk or SAM tracking number(s). Note: BJA does not approve requests automatically. After the program office reviews the submission, and contacts the GMS Help Desk to validate the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the applicant failed to follow all required procedures, which resulted in an untimely application submission, OJP will deny the applicant's request to submit their application. The following conditions are generally insufficient to justify late submissions: • Failure to register in SAM or GMS in sufficient time • Failure to follow GMS instructions on how to register and apply as posted on the GMS web site • Failure to follow each instruction in the OJP solicitation • Technical issues with the applicant's computer or information technology environment, including firewalls Notifications regarding known technical problems with GMS, if any, are posted at the top of the OJP web page at E. Application Review Information Review Process OJP is committed to ensuring a fair and open process for awarding grants. BJA reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. BJA will also review applications to ensure statutory requirements have been met. OJP reviews applications for potential awards to evaluate the risks posed by applicants before they receive an award. This review may include but is not limited to the following: 22 BJA-2015-4167 061515a HC BOC Page80 1. Financial stability and fiscal integrity 2. Quality of management systems and ability to meet the management standards prescribed in the Financial Guide 3. History of performance 4. Reports and findings from audits 5. The applicant's ability to effectively implement statutory, regulatory, or other requirements imposed on non-federal entities Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions. F. Federal Award Administration Information Federal Award Notices OJP award notification will be sent from GMS. Recipients will be required to login; accept any outstanding assurances and certifications on the award; designate a financial point of contact; and review, sign, and accept the award. The award acceptance process involves physical signature of the award document by the authorized representative and the scanning of the fully- executed award document to OJP. Administrative, National Policy, and other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the agency-approved project proposal and budget, the recipient must comply with award terms and conditions, and other legal requirements, including but not limited to OMB, DOJ or other federal regulations which will be included in the award, incorporated into the award by reference, or are otherwise applicable to the award. OJP strongly encourages prospective applicants to review the information pertaining to these requirements prior to submitting an application. To assist applicants and recipients in accessing and reviewing this information, OJP has placed pertinent information on its page of the=.:.......:-==~~==::::....::::=.:..~ web pages. Please note in particular the following two forms, which applicants must accept in GMS prior to the receipt of any award funds, as each details legal requirements with which applicants must provide specific assurances and certifications of compliance. Applicants may view these forms in the Apply section of the and are strongly encouraged to review and consider them prior to making an application for OJP grant funds . • • Upon grant approval, OJP electronically transmits (via GMS) the award document to the prospective award recipient. In addition to other award information, the award document contains award terms and conditions that specify national policy requirements2 with which recipients of federal funding must comply; uniform administrative requirements, cost principles, 2 See generally 2 C.F.R. 200.300 {provides a general description of national policy requirements typically applicable to recipients of federal awards, including the Federal Funding Accountability and Transparency Act of 2006 (FFATA)). 23 BJA-2015-4167 061515a HC BOC Page81 and audit requirements; and program-specific terms and conditions required based on applicable program (statutory) authority or requirements set forth in OJP solicitations and program announcements, and other requirements which may be attached to appropriated funding. For example, certain efforts may call for special requirements, terms, or conditions relating to intellectual property, data/information-sharing or -access, or information security; or audit requirements, expenditures and milestones, or publications and/or press releases. OJP also may place additional terms and conditions on an award based on its risk assessment of the applicant, or for other reasons it determines necessary to fulfill the goals and objectives of the program. Prospective applicants may access and review the text of mandatory conditions OJP includes in all OJP awards, as well as the text of certain other conditions, such as administrative conditions, via OJP's page of the=.=.:..-..:._;:;:,:_==-='-'-==~::.:::-.:==· General Information about Post-Federal Award Reporting Requirements Recipients must submit quarterly financial reports, semi-annual progress reports, final financial and progress reports, an annual audit report in accordance with 2 CFR Part 200, if applicable, and Federal Funding Accountability and Transparency Act (FFATA) reports through the FFATA Sub-award Reporting System (FSRS) as necessary. Future awards and fund drawdowns may be withheld if reports are delinquent. Special Reporting requirements may be required by OJP depending on the statutory, legislative or administrative requirements of the recipient or the program. G. Federal Awarding Agency Contact(s) For additional Federal Awarding Agency Contact(s), see Title Page. For additional contact information for GMS, see the Title page. H. Other Information Provide Feedback to OJP To assist OJP in improving its application and award processes, we encourage applicants to provide feedback on this solicitation, the application submission process, and/or the application review process. Provide feedback to QJ!:§:Q.W;ill§!l!Q!JJ:::J~!llill9SJ@J:!§SlQUIQY. IMPORTANT: This e-mail is for feedback and suggestions only. Replies are not sent from this · mailbox. If you have specific questions on any program or technical aspect of the solicitation, you must directly contact the appropriate number or e-mail listed on the front of this solicitation document. These contacts are provided to help ensure that you can directly reach an individual who can address your specific questions in a timely manner. If you are interested in being a reviewer for other OJP grant applications, please e-mail your resume to The OJP Solicitation Feedback email account will not forward your resume. Note: Neither you nor anyone else from your organization can be a peer reviewer in a competition in which you or your organization have submitted an application. 24 BJA-2015-4167 061515a HC BOC Page82 Application Checklist Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2015 Local Solicitation This application checklist has been created to assist in developing an application. What an Applicant Should Do: Prior to Registering in GMS: __ Acquire a DUNS Number (see page 21) __ Acquire or renew registration with SAM (see page 21) To Register with GMS: __ For new users, acquire a GMS username and password* (see page 21) __ For existing users, check GMS username and password* to ensure account access (see page 21) __ Verify SAM registration in GMS (see page 21) __ Search for correct funding opportunity in GMS (see page 21) __ Select correct funding opportunity in GMS (see page 21) __ Register by selecting the "Apply Online" button associated with the funding opportunity title (see page 21) __ If experiencing technical difficulties in GMS, contact the NCJRS Response Center(see page 22) *Password Reset Notice-GMS users are reminded that while password reset capabilities exist, this function is only associated with points of contacts designated within GMS at the time the account was established. Neither OJP nor the GMS Help Desk will initiate a password reset unless requested by the authorized official or a designated point of contact associated with an award or application. General Requirements: Scope Requirement: __ The federal amount requested is within the allowable limit(s) of the FY 2015 JAG Allocations List as listed on BJA's =-:..;:::;....;:.o::..::::..:::~= Eligibility Requirement: __ State/Territory listed as the legal name on the application corresponds with the eligible State!Territory listed on BJA's =..:.::::::::...:=~= What an Application Should Include: __ Application for Federal Assistance (SF-424) (see page 14) __ Project Abstract (see page 14) __ Program Narrative (see page 14) __ Budget Detail Worksheet (see page 15) __ Budget Narrative (see page 15) __ Read OJP policy and guidance on conference approval, planning, and reporting 25 BJA-2015-4167 061515a HC BOC Page83 available at page __ Disclosure of Lobbying Activities (SF-LLL) (if applicable) (see page 20) __ Indirect Cost Rate Agreement (if applicable) (see page 16) __ Tribal Authorizing Resolution (if applicable) (see page 16) __ Applicant Disclosure of High Risk Status (see page 16) Additional Attachments __ Review Narrative (see page 17) __ Applicant Disclosure of Pending Applications (see page 18) __ Research and Evaluation Independence and Integrity (see page 19) __ Financial Management and System of Internal Controls Questionnaire (if applicable) (see page 20) 26 BJA-2015-4167 061515a HC BOC Page84 Board Meeting Agenda Item Agenda Item 4-G MEETING DATE: June 15, 2015 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Award Service Weapon REQUESTED BY: Sheriff Rollins REQUEST: Sheriff Rollins Request to award Deputy Corporal Robert Scott Assmann his service weapon upon his resignation. Resolution attached. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: F:\2014-2015\Agenda Request\Agenda Service weapon Stroud.doc 1 of! Page 061515a HC BOC Page85 NORTH CAROLINA HARNETT COUNTY RESOLUTION THAT, WHEREAS, Robert Scott Assmann, began his Harnett County Law Enforcement career on February 21, 2002; and WHEREAS, after thirteen years of distinguished service to Harnett County, Robert Scott Assmann will resign; and WHEREAS, according to North Carolina General Statute 14-402 and 14-409.1, proper permits have been obtained (as attached) in order to receive the side arm. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that Robert Scott Assmann be awarded the following service side arm for one dollar ( $1. 00) . Glock Model 22 Serial Number HES970. Duly adopted this day of , 2 0 -------- HARNETT COUNTY BOARD OF COI,1MISSIONERS Chairman ATTEST: Clerk to the Board 061515a HC BOC Page86 Agenda Item 4-H Board Meeting Agenda Item MEETING DATE: June 15, 2015 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett County 2016 Holiday Schedule REQUESTED BY: Administration REQUEST: Administration requests approval ofthe following HARNETT COUNTY 2016 HOLIDAY SCHEDULE: NEW YEAR'S DAY JANUARY 1, 2016 FRIDAY MARTIN LUTHER KING, JR. DAY JANUARY 18,2016 MONDAY GOOD FRIDAY MARCH 25,2016 FRIDAY MEMORIAL DAY MAY 30,2016 MONDAY INDEPENDENCE DAY JULY 4, 2016 MONDAY LABOR DAY SEPTEMBER 5, 2016 MONDAY VETERANS DAY NOVEMBER 11,2016 FRIDAY THANKSGIVING NOVEMBER 24,2016 THURSDAY NOVEMBER 25, 2016 FRIDAY CHRISTMAS DECEMBER 23,2016 FRIDAY DECEMBER26, 2016 MONDAY DECEMBER 27, 2016 TUESDAY P:\BOC\agendafonn20 15.doc Page 1 of2 061515a HC BOC Page87 NEW YEAR'S DAY HARNETT COUNTY 2016 HOLIDAY SCHEDULE JANUARY 1, 2016 MARTIN LUTHER KING, JR. DAY JANUARY 18, 2016 GOOD FRIDAY MARCH 25, 2016 MEMORIAL DAY MAY30,2016 INDEPENDENCE DAY JULY 4,2016 LABOR DAY SEPTEMBER 5, 2016 VETERANS DAY NOVEMBER 11, 2016 THANKSGIVING NOVEMBER 24, 2016 NOVEMBER 25, 2016 CHRISTMAS DECEMBER 23, 2016 DECEMBER 26, 2016 DECEMBER 27, 2016 FRIDAY MONDAY FRIDAY MONDAY MONDAY MONDAY FRIDAY THURSDAY FRIDAY FRIDAY MONDAY TUESDAY 061515a HC BOC Page88 STATE OF NORTH CAROLINA OFFICE OF STATE PERSONNEL 1331 MAIL SERVICE CENTER • RALEIGH, NC 27699-1331 PAT MCCRORY GOVERNOR TO: Agency Heads and Chancellors FROM: Neal Alexander Jr. DATE: January 24,2013 SUBJECT: 2016 Holiday Schedule C. NEAL ALEXANDER, JR. STATE PERSONNEL DIRECTOR Listed below are the holidays that will be observed by State employees during 2016. New Year's Day January 1, 2016 Friday Martin Luther King, Jr. Birthday January 18, 2016 Monday Good Friday March 25, 2016 Friday Memorial Day May 30,2016 Monday Independence Day July 4, 2016 Monday Labor Day September 5, 2016 Monday Veteran's Day November 11, 2016 Friday Thanksgiving November 24 &25, 2016 Thursday and Friday Christmas December 23, 26 & 27. 2016 Friday, Monday and Tuesday NOTE: The schedule shall be used by all State agencies operating under the policies, rules and regulations of the Office of State Personnel. Institutions of higher education and agencies requiring a twenty-four hour operation may adopt varying holiday schedules in keeping with operational needs, provided the employees are given the same number of holidays as approved by the State Personnel Commission. Such special holiday schedules must be filed with the Office of State Personnel. It is recognized that some agencies may need to adopt an additional holiday schedule applicable to employees working in twenty-four hour operation; this schedule would designate as holidays the specific dates of the legal observances rather than the substitute weekdays when the observance occurs on Saturday or Sunday. This would be in keeping with the purpose of the holiday premium pay policy. AN EQUAL OPPORTUNITY EMPLOYER LOCATION: 116 WEST JONES STREET • RALEIGH, NC • TELEPHONE: (919) 807-4800 WWW.OSP.STATE.NC.US 061515a HC BOC Page89 Agenda I tern 4-I HARNETT COUNTY BOARD OF EDUCATION SCHOOL PROJECTS PROJECT ORDINANCE QSCB-Roofing Projects BE IT ORDAINED by the Board of Commissioners ofHarnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. This project will consist of the roof replacement for multiple schools based on a moisture survey performed by Rooftop Systems Engineers. The schools will be Western Harnett Middle School, Harnett Central Middle School, Anderson Creek Primary and North Harnett Primary. This portion of the project will be funded with remaining QSCB funds from the Highland Middle School Project. The following amounts are hereby appropriated for this project: Western Harnett Middle School Harnett Central Middle School Anderson Creek Primary School North Harnett Primary School Engineering Legal &Adm Contingency Total $604,380. $ 588,430. $258,850. $200,550 $200,000. $ 500. $ 547,290. $2,400,000. The following revenues are anticipated to be available to complete this projects: Highland Middle School Project Transfer QSCB $2,400,000. The Finance Officer is hereby directed to maintain within the Harnett County BOE School Projects Fund, sufficient specific detailed accounting records. Funds may not be advanced from the General Fund for the purpose of making payments as due. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Duly adopted this 15th day of June, 2015. ATTEST: Margaret Regina Wheeler, Clerk to the Board Harnett County Board of Commissioners Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page90 Board Meeting Agenda Item Agenda I tern 4-J MEETING DATE: June 15, 2015 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Planning Services Contract Extension with the Town of Angier REQUESTED BY: Monica Jackson on behalf of Planning Services REQUEST: To request approval for an amendment to extend the expiration date six months on the original Planning Services contract approved by the Harnett County Board of Commissioners on 6/18/2012, which is due to expire June 30, 2015. The Town of Angier has requested a six month extension of the original contract to run from July 1, 2015 to December 31,2015. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: U:\Cathy's Job\Contracts for Towns\!nvoices 2014-20 15\Angier\Contract Extension for Planning Services-6 Months\Agenda Request for 6 Months Extension ofPianning Services Contract.doc Page I of I 061515a HC BOC Page91 1\"0RTH CAROLINA AMENDMENT TO AGREEMENT HAR.~ETT COUNTY This Amending Agreement (the ''Agreement") is made and entered into this the_ day of ______ , 2015, by and between the County of Harnett, a body politic, organized and existing under the laws of the State ofNorth Carolina with its administrative offices located at 102 East Front Street, Lillington, North Carolina (hereinafter referred to as "County"), and the Town of Angier, a municipal corporation, organized and existing under the laws of the State of North Carolina with its administrative offices located at 55 North Broad Street, Angier, North Carolina (hereinafter referred to as "Town"). WITNESSETH: WHEREAS, on the 1st day of July, 2012 County and Town entered into a contract relating to interlocal cooperation for comprehensive planning and plan implementation services that was to allow for more orderly and coordinated growth of Town, provide a mechanism for consistent analysis of planning issues throughout Town, and to facilitate more efficient coordination between the County and the Town; and WHEREAS, pursuant to Section 7 of said contract, the County and Town have mutually agreed in writing to modify and amend certain terms of the contract relating to the continuance ofthese services. NOW THEREFORE, in consideration of the mutual benefits, representations, warranties, covenants, and agreements contained herein, and for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: Section 1. The term ofthis Agreement, previously July 1, 2012 to June 30,2015, is now amended as follows: July 1, 2015 to December 31, 2015. Section 2. Except as hereby modified or amended, the Contract shall continue in full force and effect. IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers have executed this Agreement as to the date and year first above written. -1 - 061515a HC BOC Page92 COL'NTY OF HARNETT By: Jim Burgin, Chairman ATTEST: Margaret Regina Wheeler, Clerk This instrument has been pre-audited in the manner required by the Local Government Budget & Fiscal Control Act -2- 061515a HC BOC Page93 TOWN OF ANGIER By: R. H. Ellington, Mayor ATTEST: Kim Lambert, Town Clerk This instrument has been pre-audited in the manner required by the Local Government Budget & Fiscal Control Act Vanessa W. Young, Interim Finance Officer Town of Angier -3 - 061515a HC BOC Page94 NORTH CAROLINA COUNTY OF HAAAETT I, , a Notary Public, of the County and State aforesaid, certify that Jim Burgin, who being by me duly sworn, says that he is Chairman of the Board of Commissioners of Harnett County, and that Margaret Regina Wheeler is Clerk of said Board, that the seal affixed to the foregoing and attested instrument is the seal of Harnett County, North Carolina, and that said instrument was signed by him as Chairman of the Board of Commissioners of said County and by the Clerk of said Board, who affixed the official seal of Harnett County to said instrument; and that the said Jim Burgin, Chairman of the Board of Commissioners, acknowledged said instrument to be the act and deed of Harnett County, North Carolina. ' .. Witness my hand and Notarial Seal, that the_ day of _____ , 2015. . ....... " . M M W • Notary Public -------~ My Commission Expires: ________ _ -4- 061515a HC BOC Page95 NORTH CAROLINA COUNTY OF HAR~ETT I, , a ~otary Public, of the County and State aforesaid, certify that R.H. Ellington, who being by me duly sworn, says that he is Mayor of the Town of Angier, a municipal corporation, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its Mayor, sealed with its corporate seal and attested by Kim Lambert as its Town Clerk. Witness my hand and Notarial Seal, that the_ day of _____ , 2015. Notmy Public ---------- ............. .. • " • s • " . ., " ..... My Commission Expires: ________ __ -5 - 061515a HC BOC Page96 Agenda I tern 4-K Mission Serve Harnett County Project-June 13-20th _, Total of 8 projects-4 roof repair Will have 4 dumpsters to be dumped on or around Monday June 22nd upon project completion. 3 will be located in Lillington and 1 in Angier Requesting a waiver for landfill fees. ~ &hi r pwt ;(r'> 0 '\ 1h-?;5er)J ~ 061515a HC BOC Page97 AGENDA ITEM 6 JUNE 15, 2015 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need ten additional members appointed to serve on this committee. Members receive mileage reimbursement as claimed. EASTERN CAROLINA REGIONAL HOUSING AUTHORITY We have a vacancy on the Eastern Carolina Regional Housing Authority Board of Commissioners. HARNETTCOUNTYPLANNINGBOARD We have a vacancy for an at-large alternate member on this board. HARNETT COUNTY PUBLIC FACILITIES CORP. BOARD OF DIRECTORS We have a vacancy for an at-large member on this board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need four additional members appointed to serve on this committee. This to to the HISTORIC PROPERTIES COMMISSION We currently have vacancies for regular members in Districts 2 and 5 as well as vacancies for alternate members on this commission. Page 1 -Appointments 061515a HC BOC Page98 COMMISSIONERS: BART ADAMS Dunn, N.C. CARL KORNEGAY, JR., CHAIRMAN, ALBERTSON, NC. RUDOLPH ALLEN VICE-CHAIRMAN, CLAYTON, NC HOME OFFICE: 919-735.0435 P. 0. Box 1315 Goldsboro, NC 27533-1315 TYY 1-800-735-2962 Eastern Carolina Regional Housing Authority (Serving a Ten County Area) COMMISSIONERS: ARLENE CLIFTON Havelock, N.C. ROBIN T. LANCASTER, EXECUTIVE DIRECTOR May 14,2015 JOE SAWYER Goldsboro, N.C. FLORENCE DANIELS Grantsboro, N.C. GABRIEL RAYfliQR • M N 'i :r· ill • Newport, Nc cnmrmane et '~ CH\Y"'~, ~ Harnett County Commissioners P. 0. Box 759 Lillington, N.C. 27546 RE: Mr. Bart Adams Dear Mr. Timffiy B. MC:Neii: ""S i ~ 8 fA. r 5 ; h WILLIAM K SCOTT Clinton, NC 27328 SANDRA WATKINS Jacksonville, NC Our records indicate that Mr. Bart Adam's term of office on our Board of Commissioners will expire as of June 30, 2015. Mr. Adam has tendered his resignation from the Board as Commissioner for Harnett County. Enclosed is the Certificate of Appointment of Commissioner to the Eastern Carolina Regional Housing Authority for a new five (5) year term beginning July 1, 2015 and expiring June 30, 2020. Please send us a certified copy of the Certificate of Appointment along with a copy of your resolution appointing someone else. I would be happy to answer any questions you may have in regard to this matter. Thank you for your continuing support. RTL:rl Enclosure Sincerely, Robin T. Lancaster Executive Director 061515a HC BOC Page99 CERTIFICATE OF APPOINTMENT OF COMMISSIONER TO THE EASTERN CARLOINA REGIONAL HOUSING AUTHORITY BY THE BOARD OF COUNTY COMMISSIONERS OF HARNETT COUNTY WHEREAS, the Board of County Commissioners ofHARNETT County, North Carolina, held a duly authorized meeting on the day of ----, 2015; and, WHEREAS, the term of BART ADAMS, as Commissioner of the Eastern Carolina Regional Housing Authority expires on June 30, 2015; NOW, THEREFORE, pursuant to the provisions of the Housing Authorities Law of the State ofNorth Carolina, and by virtue of my office as Chairman of the Board of Commissioners, of __________ ,North Carolina is hereby appointed as Commissioner for HARNETT County, to serve for the term of five years beginning with the 1st day of July, 2015. IN WITNESS WHEREOF, I have hereunto signed my name as Chairman ofthe Board of County Commissioners of HARNETT County, North Carolina, this is the __ day of , 2015. Chairman Name ATTEST: Clerk to the Board of Commissioners 061515a HC BOC Page100 Agenda Item 7 PUBLIC NOTICE PUBLIC HEARING ON HARNETT COUNTY'S FY 2015-2016 BUDGET A proposed budget for the fiscal year beginning July 1, 2015, for Harnett County, North Carolina, was presented to the Harnett County Board of Commissioners on June 1, 2015. The proposed budget is available in the office of Clerk to the Board, County Administration Building, 102 East Front Street, Lillington, North Carolina, for public inspection. A public hearing will be held on June 15, 2015, at 7:00p.m. in the Commissioners' Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Any person who wishes to be heard concerning the budget may address the Board at that time. Jim Burgin, Chairman Harnett County Board of Commissioners ~e 48 -The Dai!y Record Dunn. N.C .. Friday. June 5. 2015 PUBLIC NOTICE PUBLIC EARING ON HARN COUNTY'S FY 2015-2016 BUDGET A proposed budget for the fiscal year beginning July 1, 2015, for Harnett County, North Carolina, was presented to the Harnett County Board of Commissioners on June 1, 2015. The proposed budget is available in the office of Clerk to the Board, County Administration Building, 102 East Front Street, Lillington, North Carolina, for public inspection. A public hearing will be held on June 15, 2015, at 7:00 p.m. in the Commissioners' Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Any person who wishes to be heard concerning the budget may address the Board at that time. Jim Burgin, Chairman Harnett County Board of Commissioners 6/5/2015 STATE OF NORTH CAROLINA HARNETI COUNTY 061515a HC BOC Page101 Welcome to Harnett County, NC I Harnett County, North Carolina Page 1 of 1 strong roots • new growth I Want To ... Departments I Links of Interest Education I Open Government COUiffY GOVERNMENT Harnett Happenings *-e) 2015-2016 Prooosed Budget t!: 2014 Water Quality Report t!: Harnett County Ooen Government t!: Harnett County Rapid Notify System News Releases •::: Harnett County Honors Outgoing Camob!;ll University President Dr. Jerry M. Wallace t!: Paula Stewart Named Harnett County Deoutv ~ t!: Harnett Commissioners Make Joseoh Jeffries County Manager Read more news releases > Board of Commissioners http:/ /www.harnett.org/ Featured Information Economic Development Harnett County combines the benefits of living and doing business in a rural county with the economic and cultural opportunities afforded by North Carolina's capital city and Research Triangle Park. t} Learn more Job Opportunities Search for current job opportunities. GovDeals GovDeals allows government agencies to sell surplus and confiscated items via the Internet. Harnett County Chambers of Commerce -Working together to grow our county' Animal Services The Animal Services department encourages the adoption of animals who are healthy and safe to the general public. ·~ Learn more GIS Portal Register of Deeds Search Employee Information Pnvacv Pol1cy 1 Tetms of u~e ".l Copynght 2015-Harnett County, NC All R1ghts Reserved 6110/2015 061515a HC BOC Page102 Agenda Item --~=--- EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina (the "Board") was held at the County Commissioners' Meeting Room, Harnett County Administration Building, 102 East Front Street, Lillington, North Carolina, at 7:00 p.m. on June 15, 2015 (the "Meeting"), after proper notice, and was called to order by Chairman Jim Burgin, and upon the roll being called, the following members of the Board answered present: The following members of the Board were absent: Also present: * * * The Chairman of the Board of Commissioners (the "Board') for the County of Harnett, North Carolina (the "County") stated that the Board has been requested by the Coats Grove Fire & Rescue, Inc. ("CGFR") to approve an installment financing agreement between First-Citizens Bank & Trust Company and CGFR (the "Agreement"). CGFR will use the proceeds of the Agreement to finance the acquisition of a fire truck and certain related equipment (the "Equipment') and, if applicable, to pay certain expenses incurred in connection with the delivery of the Agreement. The Chairman then stated that a notice of public hearing by the Board regarding the Equipment and the execution and delivery of the Agreement had been published on June 3, 2015 in The Daily Record. ______ declared the public hearing on the Equipment and the execution and delivery of the Agreement to be open. At approximately _: __ .m., the Chairman announced that the Board would hear anyone who wished to be heard on the advisability of the financing of the Equipment and the proposed execution and delivery of the Agreement, and that a representative of CGFR was available and prepared to discuss the details concerning such matters. The names and addresses of the persons who were present, summaries of their oral comments and copies of their written comments are set forth as an appendix hereto. After the Board had heard all persons who requested to be heard, the Chairman declared the public hearing closed. _________ then introduced the following resolution, the title of which was read and copies of which had been previously distributed to each Commissioner: RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT FINANCING AGREEMENT BY COATS GROVE FIRE & RESCUE, INC. AND THE TAX- EXEMPT LOAN RELATED THERETO WHEREAS, Coats Grove Fire & Rescue, Inc. (the "CGFR") and the County of Harnett, North Carolina (the "County") have heretofore entered into an agreement on whereby CGFR has agreed to provide the County fire protection services; and WHEREAS, CGFR wishes to finance the acquisition of a fire truck and certain related equipment (the "Equipment") and, if applicable, to pay certain expenses incurred in connection with the delivery of the Agreement (as defined below); and PPAB 2826527vl 061515a HC BOC Page103 WHEREAS, CGFR and First-Citizens Bank & Trust Company intend to enter into an installment financing agreement (the "Agreement") whereby First-Citizens Bank & Trust Company will advance to CGFR funds for the acquisition of the Equipment and, if applicable, such related costs; and WHEREAS, the interest component of the repayment obligations under the Agreement are intended to be excludable from the gross income of the recipients thereof; and WHEREAS, pursuant to the Internal Revenue Code of 1986, as amended (the "Code"), the execution and delivery of the Agreement must be approved, after a public hearing required by Sections 150(e)(3) and 147(f) of the Code, by the governmental unit having jurisdiction over the area in which the Equipment is located; and WHEREAS, the Agreement does not constitute a debt of the State of North Carolina or any political subdivision or any agency thereof, including the County, or a pledge of the faith and credit of the State of North Carolina or any political subdivision or any such agency, including the County, but is payable solely from the revenues and other funds provided for by CGFR in the Agreement; and WHEREAS, because no revenues or taxes of the County are legally pledged to the repayment obligations under the Agreement, the staff of the County has made no financial analysis of the Agreement or the Equipment to be financed thereby; and WHEREAS, the Board of Commissioners of the County (the "Board'), pursuant to public notice duly given, has held a public hearing on the advisability of the delivery of the Agreement to finance the Equipment and has considered the comments of all persons who requested to be heard; and WHEREAS, the Board desires to approve the delivery of the Agreement for the purpose of financing the Equipment; NOW THEREFORE, BE IT RESOLVED by the Board as follows: 1. The Board has held the public hearing and taken the actions set forth herein in order to satisfy Sections 150(e)(3) and 147(f) ofthe Code. 2. The delivery of the Agreement in an aggregate principal amount not exceeding $400,000 to finance the Equipment and, if applicable, certain related costs is hereby approved. 3. The Clerk to the Board is hereby authorized and directed to provide a certified copy of this resolution to CGFR and First-Citizens Bank & Trust Company. 4. THE AGREEMENT DOES NOT CONSTITUTE A DEBT OF THE STATE OF NORTH CAROLINA OR ANY POLITICAL SUBDIVISION OR ANY AGENCY THEREOF, INCLUDING THE COUNTY, OR A PLEDGE OF THE FAITH AND CREDIT OF THE STATE OF NORTH CAROLINA OR ANY POLITICAL SUBDIVISION OR ANY SUCH AGENCY, INCLUDING THE COUNTY. 5. This resolution is effective on its adoption. 2 PPAB 2826527vl 061515a HC BOC Page104 STATE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) SS: I, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution entitled, "RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT FINANCING AGREEMENT BY COATS GROVE FIRE & RESCUE, INC. AND THE TAX-EXEMPT LOAN RELATED THERETO" adopted by the Board of Commissioners of the County of Harnett, North Carolina, in regular session convened on the 15th day of June, 2015. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 15th day of June, 2015. Margaret Regina Wheeler Clerk to the Board of Commissioners (SEAL) PP AB 2826527v I 061515a HC BOC Page105 Advertising Works! Call Martha at 910-891-1300 NEED A PERSON TO WORK? Call9!0-891~1300 to describe who you are Jo~king for. We can make your phone ring so you can hire. Monday-Friday 8:00a.m-5:00pm For next publication Call Before .11 AM on Monday. Classifieds are Closed Saturdays and Sundays. Classifieds Display ad deadline: 10:00 a.m,.Monday NOTICE OF A PUBLIC HEARING REGARDING THE FINANCING OF CERTAIN EQUIPMENT FOR COATS GROVE FIRE & RESCUE, INC. WITH THE PROCEEDS OF TAX-EXEMPT DEBT NOTICE IS HEREBY GIVEN to all interested parties that the Coats Grove Fire & Rescue, Inc., a nonprofit corporation organized under the laws of the State of North Carolina (the "Borrower"), has determined to enter into an installment financing agreement (the "Agreement") with First-Citizens Bank & Trust Company. Such Agreement will provide for a loan to the Borrower in an aggregate principal amount not to exceed $400,000, the interest on which will be excludible from gross income for federal income tax purposes, to pay the costs of acquiring a fire truck and certain related equipment (the "Equip- ment") and, if applicable, to pay certain expenses incurred in connection with the delivery of the Agreement. The Equipment will be located at 91 N. McKinley Street, Coats, North Carolina, and will be owned and operated by the Borrower. The maximum aggregate principal amount to be borrowed in connection therewith is $400,000. NOTICE IS HEREBY GIVEN that the Board of Commissioners of the County of Harnett, North Carolina, will hold a public hearing at 102 E. Front Street, Lillington, North Carolina, on June 15, 2015 at 7:00p.m., at which time any person may be heard regarding the proposed delivery of the Agreement and the nature and location of the Equipment ·financed with proceeds thereof. All interested parties are invited to present comments at the public hearing regarding the proposed delivery of the Agreement and the location and nature of the Equipment financed with proceeds thereof. Any person wishing to comment in writing regarding the proposed delivery of the Agreement and the location and nature of the Equipment financed with proceeds thereof should do so within 14 days after the date of publication of this notice to the County of Harnett, North Carolina, 102 E. Front Street, lillington, North Carolina 27546, Attention: Clerk to the Board of Commissioners. Published: June 3, 2015 By: /s/ Margaret Regina Wheeler Clerk to the Board of Commissioners County of Harnett, North Carolina 6/3/2015 STATE OF NORTH CAROLINA HARNETT COUNTY ADMINISTRATe TO CRED ALL PERSONS, firms and corporations h MACDONALD PERRY, deceased, late of are notified to exhibit the same to the und Qf September, 2015 or this notice will be r Debtors of the decedent are asked to mal This the 3rd day of June, 2015 . .Jeremy Tanner, Administrator of the Esta Post Office Box 1195, Clayton, North Carolina 27520. 6/3,10,17,24,2015 Joh~ston~Lee-Harnett Community Action qualified licensed weatherization contraci .Johnston, Lee, and Harnett Counties for· programs. Bids will be accepted for insul; water heaters, and ducts. Air-sealing con blower-door directed air-sealing. Contractors are also needed for licensed the state of N.C for the weatherization de A Pre-Bid Conference to ask and answe1 at 2:00 pm, local prevailing time at 1102 To qualify, all bids shall be submitted usi Contract Documents. Female owned anc encouraged ~o bid. If you have any ques· Wayne Bodnck at 919-934-2145. Closinc 5/27; 6/3,2015 . STATE OF NORTH CAROLINA HARNETT COUNTY IN THE GENERAL CC SUPERIOR COL BEFORE Tl-' File# 1e EXECUTRL The undersigned having qualified as Ex Parsons ,deceased late of Harnett CoUI all persons, firms and corporations havi exhibit the same to the below named E: August, 2015 or this notice will be pleac persons, firms and corporations indebt! immediate payment. This the 20th day of May, 2015 Deborah Anne Glover 1048 Overhills Rd. Linden, NC 28356 5/20,27; 6/3,10,2015 IN THE GENERAL COURT OF JUSTICE SUPERIOR COURT DIVISION BEFORE THE CLERK File No. 15 SP 147 NOTICE OF FORECLOSURE SALE IN THF fviATTER OF THE FORECLOSURE 061515a HC BOC Page106 Agenda I tern __ q_,._ __ Board Meeting Agenda Item MEETING DATE: June 15, 2015 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Hearing-Proposed Zoning Change-William & Sybil Pope REQUESTED BY: Jay Sikes-Manager of Planning Services REQUEST: Public Hearing Landowner/Applicant: William & Sybil Pope; 10 +/-acres (consisting of2 parcels); From Conservation to RA-30; SR # 1566 Pope Lake Road; Black River Township. The Planning Department Staff recommended approval of the request to rezone a 1 0 acre portion of the Conservation District to RA-30. Staff concluded it would not have an unreasonable impact on the surrounding community and will maintain the public health, safety, and general welfare because of the existing residential uses within the area and the compatibility with neighboring zoning districts. On June 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of this Rezoning application based on the geography and the protection of the known environmentally sensitive areas. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\98RKKOE5\05CCAgendaform2015Pope.doc 1 of 1 Page 061515a HC BOC Page107 STAFF REPORT Page 1 of 7 REZONING STAFF REPORT Case: 15-181 Jay Sikes, Mgr. of Planning Services jsikes@harnett.org Phone: (910) 893-7525 Fax: (910) 814-8278 Planning Board: June 1, 2015 County Commissioners: June 15, 2015 Requesting rezone a portion of the Conservation to RA-30 Applicant Information Owner of Record: Applicant: Name: William R. Pope Name: SAME Address: 70 Swan Ln Address: City/State/Zip: Angier, NC 27501 City/State/Zip: Property Description Within two parcels PIN(s): 0692-29-9363 & 0692-39-3045 Acreage: ~10.0 of11.4 acres Address/SR No.: Pope Lake Rd Township: (09) Johnsonville (10) Lillington (11) Neill’s Creek (12) Stewart’s Creek (13) Upper Little River (01) Anderson Creek (02) Averasboro (03) Barbecue (04) Black River (05) Buckhorn (06) Duke (07) Grove (08) Hectors Creek Vicinity Map 061515a HC BOC Page108 STAFF REPORT Page 2 of 7 Physical Characteristics Site Description: Most of the area is currently vacant and wooded, except for a storage bldg. Per the U.D.O., The purpose of the Conservation District is to encourage the preservation of and continued use of the land for conservation purposes in its natural state, and to prohibit intrusive development of the land in areas with alluvial soils, perennial streams, or that are subject to flooding or considered wetlands. This Conservation District is determined to be 300 ft. as measured from the center of Black River, north of intersection with SR 1552, Abattoir Rd. Surrounding Land Uses: Surrounding land uses include single-family homes and vacant land. Services Available Water: Public (Harnett County) Private (Well) Other: Unverified Sewer: Public (Harnett County) Private (Septic Tank) Other: unverified Transportation: Annual Daily Traffic Count: N/A Site Distances: Good Zoning District Compatibility The following is a summary list of general uses, for actual permitted uses refer to the Zoning Ordinance. CURRENT REQUESTED CONS & RA- 30 RA-30 Parks & Rec X X Natural Preserves X X Bona Fide Farms X Single Family X* X Manufactured Homes, Design Regulated Manufactured Homes X Multi-Family X Institutional Commercial Services Retail Wholesale Industrial Manufacturing *single family residences that utilize public water & sewer can reduce the Cons buffer by 50% Existing zoning & proposed new Conservation boundary; which would follow floodplain &/ or wetland boundary. 061515a HC BOC Page109 STAFF REPORT Page 3 of 7 Land Use Classification Compatibility ZONING LAND USE RA-30 MDR Parks & Rec X X Natural Preserves X Bona Fide Farms X X Single Family X X Manufactured Homes, Design Regulated X Manufactured Homes X X Multi-Family X X Institutional Commercial Services Retail Wholesale Industrial Manufacturing Additional Information On June 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of this Rezoning application based on the geography and the protection of the known environmentally sensitive areas. Evaluation Yes No The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the adjacent property owners and the surrounding community is reasonable. The existing zoning district of Conservation is to protect the natural environment as well as citizens and their property from flood hazards. However, the area requested to be rezoned is not located within any flood hazard area, or any noted wetlands, and should cause no harm or inconvenience to the community. Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning is compatible with the existing land use classification of Medium Density Residential. Medium Density Residential is meant to encourage stick built and manufactured residential developments. Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: This request will maintain the public health, safety and general welfare since the area that is being requested does not lie within a flood hazard area or delineated wetlands, and will not interfere with the remaining conservation area. Yes No The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness REASONING: This request does not need to be evaluated for a small scale rezoning, because the area abuts existing RA-30 zoning. 061515a HC BOC Page110 STAFF REPORT Page 4 of 7 Suggested Statement-of-Consistency (Staff concludes that…) As stated in the evaluation, the requested rezoning of a 10.0 acre portion of the Conservation district to RA-30 would not have an unreasonable impact on the surrounding community and will maintain the public health, safety, and general welfare because of the existing residential uses within the area and the compatibility with neighboring zoning districts. It is recommended that this rezoning request be APPROVED. Supplemental Maps Base Flood Elevation is ~229’ 061515a HC BOC Page111 STAFF REPORT Page 5 of 7 floodplain areas & known wetlands Site Photographs Site driveway Pope’s Lake, storage bldg., & adjacent residence Site Site 061515a HC BOC Page112 STAFF REPORT Page 6 of 7 Pond dam & potential driveway Pond dam & potential driveway looking at site Adjacent residence & potential driveway Adjacent residence & pond Looking back on pond dam & potential driveway Adjacent residences & pond 061515a HC BOC Page113 STAFF REPORT Page 7 of 7 Standards of Review and Worksheet STANDARDS OF REVIEW The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: Yes No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. Yes No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the in terest of the individual or small group. Yes No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) Yes No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. Yes No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above findings of fact A-E being found in the affirmative and that the rezoning advances the public interest. DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. The proposed change is not in accordance with the comprehensive plan and sound planning practices. The proposed change was not found to be reasonable for a small scale rezoning 061515a HC BOC Page114 Streamline Land Surveying, Inc .. NC UCENSED FIRM C-1898 ROBERT E. GODWIN, JR., P.L.S. 870 NC55W COATS, NC27521 910-897-7715 Explanation of Zoning Change Request William R. Pope This Zoning change is being requested to correct apparent errors in the Official Zoning Map as it pertains to the subject properties. As it is currently mapped, the Conservation Zoning District encroaches significantly onto the subject properties and other adjacent properties located on the south side of Popes Lake (See Exhibit-1). The Conservation Zoning District dimensions are described in Section 11.2 of the Harnett County Unified Development Ordinance as being measured out a specified distance on each side, "from the center of Black River'. In this specific area the Conservation Zoning district is mapped 200 ft. wide on each side of an inaccurate "river'' line that is actually apparently supposed to represent the edge of Popes Lake. As shown on Exhibit -2, the blue "river'' line does not line up with the edge of the lake as shown on the photograph and more importantly -it does not represent the center of Black River. Also note that this same blue "river" line passes through two existing homes (address points '761' and '4340) which is obviously not the center of the river. Sometime prior to the year 1919, "Honeycutt Mill Pond" (now Popes Lake) was created by impounding Black River. Exhibit-3 is a survey map recorded in Map Book 1, Page 28 which depicts the approximate center of the river. Exhibit-4 is a map taken from the NC Floodplain Mapping Program which also shows Black River being near the center of the lake. These maps are the best available evidence we have found as to the location of Black River prior to the lake impoundment being constructed. The accuracy of these two maps is unknown but both maps represent the logical conclusion that the center of Black River is within the waters of Popes Lake. Section 11.1 of the UDO indicates the purpose of the Conservation District as being " ... to prohibit intrusive development into areas with alluvial soils, perennial streams, or areas that are subject to flooding or considered wetlands". Exhibit-S shows the FEMA Flood hazard area as being near the current water level of the lake with a minimal impact onto the subject properties. In addition, preliminary soil observations have also revealed that wetlands only exist in the area immediately adjacent to the lake. The majority of the area currently mapped with-in the Conservation Zoning area on these subject properties is higher elevated ground with no such environmental features and actually has suitable soil for single-family residential development. Exhibit-6 further illustrates how the Conservation Zoning District is mapped incorrectly and is significantly outside of the more-accurately mapped flood hazard zone. 061515a HC BOC Page115 • Page2 of3 May 4,2015 In summary, we request that the Official Zoning Map be corrected such that the Conservation Zoning District dimensions are measured from the actual centerline of Black River (where the channel can be determined) -and/or-that the District boundary line shall be construed to follow the Flood Hazard Line and extend outward therefrom to follow the boundary of any regulatory wetlands directly adjoining the impounded waters of Popes Lake. If the zoning boundaries are corrected and specified in this manner it will remove what we feel is an unnecessary restriction due to a mapping error thus allowing for residential home sites, similar to those on adjacent properties, to be developed while still conforming to the intent of the Conservation Zoning District. Thank You, Robert E. Godwin, Jr., PLS Agent For: William R. Pope 061515a HC BOC Page116 COUNTY, NO R T H CA R O L I N A Wi l l i a m R. Po p e Zo n i n g Ch a n g e / C o r r e c t i o n jP o p e s La k e ~ A d d r o r , ; s R o n d G o n t n r J i n m ' l M a j o r R o a d s H r v e r s 1- ' a r c e l s u Co t . . m l y _ B o u r 1 d a J y u G i t y l im l t r - ; ·-~ ·-Z o n i n g (l i ] A N G I E : R . ll i i i B E N S O N [' l l i i ] C O I \ T S ~D U N N t . _ _ , . . . . . . , . . _ fi i ! i ] l = . t - < W I N ll ! ! ! ! I ! = . I J fl ! W L I L L ! N G I< J N lii i i ~ A - . ? n M ~~ A - ? n r < OR A - ~ ~F t A - 4 0 !i i l O F F ! C C . . IN S T I I U T I O N A L r : l L I G H i IN D U S T R I A L I l l IN D U S T R I A L I l l UU M M I: : H U I A L II I U U N l > t H V A I I < J N 1 1 H a r n H H _ ? O 1 3 H i d lll l l ~ e c t · r; . , n r l _ 1 An y us e of th i s ma p sh a l l be at th e so l e ri s k of th e us e r of t h l s ma p . A I I h o u g h , al l ef f o r t ha s be e n ta k e n to In s u r e ac c u r a c y In th e da t a pr e s e n t e d , Ha r n e t t Co u n t y ma k e s no wa r r a n t y , ex p r e s s e d or Im p l i e d , as to th e ac c u r a c y of th i s ln f o n n a t l o n re p r e s e n t e d he r e i n . lf . n y us e r of th i s pr o d u c t sh a l l ho l d ha r m l e s s Ha r n e t t Co u n t y , It s el e c t e d of f i c i a l s , em p l o y e e s an d ag e n t s fr o m an d ag a i n s t an y cl a i m , da m a g e , lo s s , ac t i o n , ca u s e Of ac U o n , or li a b i l i t y ar i s i n g fr O m th e us e of lh l s GI S pr o d u c t . Zo n i n g H a r n e t t C . O U N T V ,. . n o u w w r c . . w i . t • 06 1 5 1 5 a H C B O C P a g e 1 1 7 Wi l l i a m R. Po p e Zo n i n g ha n g e / C o r r e c t i o n An y us e of th i s ma p sh a l l be at th e so l e ri s k of th e us e r of th i s ma p . A i t h o u g h , al l ef f o r t ha s be e n ta k e n to ms u r e ac c u r a c y in th e da t a pr e s e n t e d , Ha r n e t t Co u n t y ma k e s no wa r r a n t y , ex p r e s s e d or Im p l i e d , as to th e ac c u r a c y of lh l s In f o r m a t i o n re p r e s e n t e d he r e i n . 1\ n y us e r of th i s pr o d u c t sh a l l ho l d ha r m l e s s He m e t ! Co u n t Y ! It a el e c t e d of f i c i a l s , em p l o y e e s an d ag e n t s fr o m an d ag a i n s t an y cl a i m , da m a g e , lo s s , ac t i o n , ca u s a o ac t i o n , or li a b i l i t y ar i s i n g fi o m th e us e of th i s GI S pr o d u c t , Ad d r e s s P o l n t s Ro a d Ce n t e r l i n e s Co u n t y _B o u n d a r y D Ci t y U m i t s i: l Ha r n e t t 20 1 3 . s i d . R e d : Ba n d _ 1 .G r e e n : Ba n d _ 2 . B l u e : Ba n d _ 3 H a r n e t t ' - O l J N ' t V - I I U W f l r U W .. h 06 1 5 1 5 a H C B O C P a g e 1 1 8 ·: . \ , ... 'ihi'' , ' / ; ', • ' , r , . ; , ; ' ' . ..:::f.)·"·. ••• j • . t;-~} . . . ·n:';;·;·:·.:. :. -~ '.. . .. ..... ,.. ; ... .'I< :;::·: .. ::h'. .· .. ·· ,, ... .. 1 'l • ' 1 \ I J 0 # -{ l i n 0 o u \ ~ ~ :~ ~~~ ~ L - ~ ~ : ~ . ~---~·~ ! ~ ~ . \""~ ~ \ f i . '2 .. e, I • 11 ' / v l / l ' l l .. r. . , p ; .. a r 1 1 e1 1 ' C Dt l i ' H J ' i l l f .. ;·. : $u . 6 - : Z : h ' v / d s ; e : l on e / ~o l e / .: : B y . I t e r CD . K I N I T I ! I / t l . N .. C .. !1 - , • • .S c a / . . . . e I,. ; . . , . :o 4 o o ( f ; N o v . / l t ! l f ! J I ! I · ~ G- , . B . C o o p e - r , , (3 £. 1 ' 7 y 7 - . \4 ) 10 Nc : o < U :- t. . / n e s N o r l l t o n d W e . s t o f / ' 1 t f l "P o r r d 'r o / r l ! ! n - f 1 ' a i 7 T o l e / ; P i o / N a t : / a 6-~/ .: J ) . £ . G r e e n . St . n - v e > y r : H - . 7 e~J: S . . i : ' " ' F J p : c /: z . s 4 ~ S f r : t / . e 60 . 7 s- R( ! . 06 1 5 1 5 a H C B O C P a g e 1 1 9 Wi l l i a m R. Po p e Ze n i n a Ch a n c e / C o r r e c t i o n NC Fl o o d p l a i n Ma p p i n g - Po p e s La k e Legend c=:::: J Pa n or . Fl o o d Ha z a r d Ar e a s c=::::: : J Pc l l t l c a ! A r u s li l l i i l l l l l l l l l AE --- St r u m C en t . r U n e I I Fl o o d w o y (A E ) - Ct 0 $ S Se o t l o n s 0. 2 % Ch a n < U ~ : An n u a l Fl o o d H a a t d ::r::::c:cc : c Le v e e . ~ Fu t u r e Co n d i t i o n s 1' % - A n n u a l Ch a n e e Fl o o d Ha z a r d NC n Ma p p i n g 5/ 3 / 2 0 1 5 No r t h Ca r o l i n a Fl o o d p l a i n Ma p p i n g Pr o g r a m 06 1 5 1 5 a H C B O C P a g e 1 2 0 COUNTY, NO R T H CA R O L I N A Wi l l i a m R. Po p e Zo n i n g Ch a n g e Re q u e s t ~"(n ~ ~ : ' , O,:~ ~ r a m a ~ n " t ~ ~ I J ; . e : t ~~:e ~ ~ l ' ? \ ' . ~ ~ · d ' ; ~ ~ ~ : ~ e ~ a ~ . ; ~ ' . i ' , ' ; ~ ~ h •• ~~ e;: ~ ~ 3 ~ ~ ~ ~ ~ ~ . · : . to th e ac c u r a c y ~thi s ln f o r m a f l o n ra p r a s e n t e d he r a l n . An~ us e r of th i s pm : l r , c t s~all ho l d ha r m l e s s ~ti ~ ~ ~ ~~~ ~ ~ ~ ~~~ ~ ~ ~ ; t , ~ m ~ : ~ r ~ ~ g ~ ~ ' t , ~ ~ ~ g g n h ~ m & s a;:: , ~ a ~ . n s t an y cl a i m , da m a g e , lo s s , Ad d r e s s P o l n t s Ro a d Ce n t e r l i n e s Co u n t y _B o u n d a r y D Ci t y U m i t s l: l I I A E II I A E F W II ! S H A D E D X Ha r n e t t 20 1 3 . s i d II ! R e d : Ba n d _ 1 II ! G r e e n : Ba n d _ 2 II B i u e : Ba n d _ 3 • li ' W I W lt f ' ~ . . t - ' t h 06 1 5 1 5 a H C B O C P a g e 1 2 1 Wi l l i a m . Po p e Zo n i n g Ch a n g e / C o r r e c t i o n Re q u e s t HARNETT COUNTY, NO R T H CA R O L I N A GIS/LAND RECORDS r - - - - - - l R l v s r f i -t-----L ~----·---"'~••;--<~,_~ ... ~~-----~,-~,... • ..--.-.,. ... _..,,."'..,.--..,~~··""' ..... """"'- ' ' " ' " ' • " " ' > - > " ' ' ~·' - ' ' ' ' " ~ ~ .. . . - ~~ ' 0 ' < > o " ~ " ~ M . . . . . . , _ . . . . ,. . . . . ~ - - ~ " ' ' " ~ - An y us e of th i s ma p sh a l l be at th e so l e ri s k of th e us e r of th i s ma p . A i t h o u g h , al l ef f o r t ha s be e n ta k e n to 1n s u r e ac c u r a c y In th e da t a pr e s e n t e d , Ha r n e t t Co u n t y ma k e s no wa r r a n t v , ex p r e s s e d or im p l i e d , as to th e ac c u r a c y of th i s ln f o r m a H o n re p r e s e n t e d he r e i n . An y us e r of th i s pr o c f u c t sh a H ho l d ha r m l e s s Ha r n e t t Co u n t y , It s el e c t e d of f i c i a l s , em p l o y e e s an d ag e n f s tr a m an d ag a i n s t an y cl a i m , da m a g e , lo s s , ac t i o n , ca u s e or ac t i o n , or li a b i l i t y ar i s i n g ff o m th e us e of th i s GI S pr o d u c t . Zo n I an d Fl o o d Ha z a r d r a r c e l s D ~o u n t y _ D o u n d a r y C i t y L i m i t s w Ii f ! ; : l A . _ r J o o d _ l II I I A I - 1 w I I I I F . H A n F n x Z o n i n g [! ! l ! ] A N n i F R ll ! i i ! I S E N S O N li l i ! c . : U A . J t5 ( i ! ] n L I N N f! ; i f ' i ' I E R W I N li ! ) F T . I J M I L I L U N G l O N li i l t ~ M 11 i E J F t . . . . . . x . R UR A r o [0 9 1 { . A . 4 0 l i i ) o F F I L " > F · IN I " o T I T I JT I O N A I fc ; j L I ' - " 1 1 1 IN L J U t 5 1 1 < 1 A L ll l r N n l l i ' \ T R I A I li i B C O M M E R C I I \ L H a r n e t t C.. U U N T V • U< M . . , . 1 f r . , . _ 1 . h 06 1 5 1 5 a H C B O C P a g e 1 2 2 Agenda Item 10 AGREEMENT OF COUNTIES TO CREATE THE TRIANGLE SOUTH WORKFORCE DEVELOPMENT CONSORTIUM ARTICLE I. TITLE AND PURPOSE The contiguous units of local government listed below agree to establish a consortium to act jointly as a local Workforce Development Area under the Workforce Innovation and Opportunity Act (WIOA), Public Law 113-128 as enacted July 22, 2014. This consortium shall be known as the Triangle South Workforce Development Consortium. ARTICLE II. MEMBERSHIP The Consortium shall be composed of the following North Carolina independent and contiguous units of general purpose local government: County of Chatham County of Harnett County ofLee County of Sampson ARTICLE III. CERTIFICATION OF AUTHORITY 1. AUTHORITY UNDER STATE AND LOCAL LAW The member units of government certify that they possess full legal authority, as provided by State and local law, to enter into this agreement and to fulfill the legal and financial requirements of operating as a local Workforce Development Area under the Workforce Innovation and Opportunity Act for the entire geographic area covered by this agreement. 2. SPECIFIC RESOLUTIONS TO ENTER INTO AGREEMENT A copy of each duly executed resolution giving the respective counties specific authority to enter into this consortium agreement will be attached to this document and are incorporated herein by reference. 3. DESIGNATION OF CHIEF ELECTED OFFICIALS FROM EACH MEMBER UNIT OF GOVERNMENT Each member unit of government designates as its "chief elected official" pursuant to the Workforce Innovation and Opportunity Act, being its representative to the Consortium Board and upon whose representations the State, the Workforce Development Board, the administrative entity and the other member units may rely, its duly elected Chairman of its Board of Commissioners, or such other elected commissioner as said County may appoint in his or her stead, or as his or her alternate. Such representative shall be the signatory of this agreement and shall be authorized to execute such other agreements as are necessary for Workforce Innovation and Opportunity Act purposes. Such representative will serve until his or her successor is installed. ll('onsortium Agreement 061515a HC BOC Page123 4. DESIGNATION OF CHIEF ELECTED OFFICIAL FOR LOCAL WORKFORCEDEVELOPMENTAREA The member units agree that the Consortium representatives shall elect one of themselves as the Chief Elected Official (CEO), to be the presiding officer of the Consortium Board and shall hold this position until his or her term of office ends as a county commissioner. Such CEO shall be authorized to exercise the functions of the "local area chief elected official" required or allowed by the Workforce Innovation and Opportunity Act, and shall serve until his or her successor is installed. ARTICLE IV. DURATION This agreement will become effective on the date of the last chief elected official's signature and shall continue in effect until the local Workforce Development Area is re- designated by the Governor of North Carolina or by termination of this Agreement by a member unit of government as provided for in Article XL ARTICLE V. ASSURANCES AND CERTIFICATIONS The member units will comply with the requirements of the Workforce Innovation and Opportunity Act, and regulations promulgated thereunder, all other applicable federal regulations, the statutes of the State of North Carolina, and written directives and instructions relevant to local workforce development area operation from the Governor of North Carolina or his/her designee. ARTICLE VI. FINANCING 1. It is anticipated that funding necessary to implement this agreement will be derived from federal grant funds received through the Governor. 2. The units of local government acknowledge that they are jointly and severally accountable for liabilities arising out of activities under the Workforce Innovation and Opportunity Act, and all funds received by the local workforce development area pursuant to WIOA. Liability includes, but is not limited to, responsibility for prompt repayment from non-program funds of any disallowed costs by the US Department of Labor or the North Carolina Department of Commerce. 3. Any entity or joint agency created or designated by this local workforce development area, including the Workforce Development Board, and the Administrative Entity, shall be considered a public agency for the purposes of the Local Government Budget and Fiscal Control Act. ARTICLE VII. ESTABLISHMENT OF A WORKFORCE DEVELOPMENT BOARD The member units of government agree that the Workforce Development Board shall be established in accordance with Section 107 of the Workforce Innovation and Opportunity Act and applicable State ofNorth Carolina laws including G.S. 143B-438.11. 21Consortium Agreement 061515a HC BOC Page124 The Chairpersons of the Boards of Commissioners of the undersigned units of local government shall appoint members of the Workforce Development Board from among persons nominated or recommended to be such members in accordance with the Workforce Innovation and Opportunity Act. ARTICLE VII. REAL PROPERTY, EQUIPMENT AND SUPPLIES The Consortium will follow all Workforce Innovation and Opportunity Act requirements governing the title, use and disposition of real property, equipment and supplies purchased with federal funds. The Consortium shall not own real property, assume debt, or hire personnel without authorizing resolutions from each of the above-named counties. ARTICLE IX. AMENDMENTS The agreement may be amended only upon the consent of all of the parties as evidenced by resolution of the governing bodies of each member government and is subject to any approval by the State. ARTICLE X. TERMINATION The parties to this agreement may request termination at any time upon six months prior written notice, such termination to be effective when the Governor considers local Workforce Development Area re-designations or at the end of the then current grant administration agreement program year. 31Consortium Agreement 061515a HC BOC Page125 CHATHAM COUNTY (Signature) Mr. James G. "Jim" Crawford Chairman Chatham County Board of Commissioners HARNETT COUNTY (Signature) Mr. Jim Burgin Chairman Harnett County Board of Commissioners LEE COUNTY (Signature) Ms. Amy Dalrymple Chair Lee County Board of Commissioners SAMPSON COUNTY (Signature) Mr. Billy C. Lockamy Chairman Sampson County Board of Commissioners 4jConsort um Agreement SIGNATORY OFFICIALS Date Date Date Date 061515a HC BOC Page126 RESOLUTION TO JOIN WORKFORCE DEVELOPMENT CONSORTIDM AND ESTABLISH CHIEF ELECTED OFFICIAL WHEREAS, the Counties of Chatham, Harnett, Lee and Sampson, herein referred to as "the Counties", are presently within the Triangle South Local Area, established under the Workforce Investment Act and certain citizens of the Counties are receiving job training and other program assistance funded under the program which is administered by the Triangle South Workforce Development Board and Central Carolina Community College; and WHEREAS, the Counties presently has an appointed representative serving on the Triangle South Workforce Development Consortium and also has appointed members serving on the Triangle South Workforce Development Board; and WHEREAS, the Workforce Innovation and Opportunity Act has been enacted by Congress in replacement of the Workforce Investment Act, and allowing local governments to form a Consortium to create a Local Workforce Investment Area; and WHEREAS, under the Workforce Innovation and Opportunity Act: 1. Each County in the Consortium must designate a "chief elected official" to represent the County as a member of the Consortium Board, which Board is empowered to enter into contractual and other agreements necessary to carry out the purposes of the Workforce Innovation and Opportunity Act; and 2. The Consortium must designate an administrative/fiscal agent to administer the program on behalf of the Consortium; and WHEREAS, the Counties desire to continue receiving the federal assistance available for workforce programs and training and as otherwise available under the Workforce Innovation and Opportunity Act, and further desires to enter into a consortium with the other counties that presently constitute the Triangle South Local Area as set forth in the Agreement of Counties to Create the Triangle South Workforce Development Consortium. NOW, THEREFORE, IT IS RESOLVED that the Counties shall enter into an agreement to create a consortium, to consist of Chatham, Harnett, Lee and Sampson Counties to create a Local Area under the Workforce Innovation and Opportunity Act; IT IS FURTHER RESOLVED that the Counties authorizes and directs Commissioner , who has been designated by his or her Board of Commissioners, to serve as the County's "chief elected official" until his or her successor is installed, with signatory authority to execute agreements as necessary for Workforce Innovation and Opportunity Act purposes; and IT IS FURTHER RESOLVED that the County Board of Commissioners authorizes the designation of Central Carolina Community College to be 061515a HC BOC Page127 RESOLUTION TO JOIN WORKFORCE DEVELOPMENT CONSORTIDM AND ESTABLISH CIDEF ELECTED OFFICIAL the administrative/fiscal agent to administer the Workforce Innovation and Opportunity Act on behalf of the Consortium and in conjunction with the Workforce Development Board. Adopted this the __ day of ________ , 2015. Signatures: Chatham County (Signature) Mr. James G. "Jim" Crawford Chairman Chatham County Board of Commissioners HARNETT COUNTY (Signature) Mr. Jim Burgin Chairman Harnett County Board of Commissioners LEE COUNTY (Signature) Ms. Amy Dalrymple Chair Lee County Board of Commissioners SAMPSON COUNTY (Signature) Mr. Billy C. Lockamy Chairman Sampson County Board of Commissioners 2 I I-' a a~ Date Date Date Date 061515a HC BOC Page128 NCDVA-2 107 Correspond e n c e Out ~ N ~ (G s 0 QJ .... ... ro CD 1-1 E c u.. . eo: I 0 ";! .!E c .& : . ~ = ~ ' - a. (J) Q) ~ Q) (I ) bJ) ·c .r : : . Cii w < X ~ - ne .! 0 ... . 0 487 73 46 62 6 21 Total 487 73 46 62 6 21 NO R T H CA R O L I N A DI V I S I O N OF VE T E R A N S AF F A I R S AC T I V I T I E S RE P O R T I N G FO R M I • .. . . . . . . .- - - 7 ' Re q u e s t fo r Se r v i c e Wr i t t e n Ac t i o n Ta k e J ( c l a i m s & de v e l o p m e n t ) (T e l e p h o n e an d In - P e r s o n ) In - P e r s o n 0 ) Q) ~ Q) E ( / ) li = E " C c: Q) 1: : ,_ ~ c: <t l 0 f. = lL . c: Q) Q) E 0 c Cl OJ - Q) ' - Q) i: S 'i i i 0 - 0 Q) E c:: c 'i i ) co " 0 .. _ «< ' - .r : : . 0 0 Q) c: .. - c: en 0 c: ~ m ... . . c. :; : : ; z c. . Q) <o ; t «< .9 - ... . . . e ' - Q) 0 0 «< c: o c: ~ E Q) ( / ) I en c. . I c: . . c : Q) a. . ~ > c . c: -c : en .. - 0 (/ ) E «< m 'L : : : ( / ) C\1 ·- ... . ~ (. ) co "C Q) :: J Q) ro ~ -~ .. . . «< t: : c ~ Q) 0 "t : J I a . I rl c ; .. c : - - ; : : "C I 3:: E Q) 2 0: : «< :. 0 t: : : ; Q) ~ .r : : . ~. Q (. ) a . ~ :: l . . C : a . 0 - ~ 0 :t ~ [i j " 0 0 Q) Q) 0 C9 5 ~ 0 ~ 0 (. ) 0 wo o Cl ~ z 38 63 4 4 7 28 20 59 4 2 1 1 2 2 4 / v ~- ~ 1. - ~ ~ ro - I - - - Er i c No e l Ha r n e t t Co u n t y Ve t e r a n s Of f i c e r ' • I~ ~P f lr \ Yl '4 l fl~: . l.\ ~ It"~ '" ... '~ ' ? IT t > : r: . l \ { 1.1 1 \ 11 1 h t- . . . 38 63 4 4 7 28 20 59 4 2 1 1 2 2 4 l I " 0 c: co ( / ) ( / ) c: :: l 0 0 Q) :; : : ; c: m en «< ~~ Qi 0 (/ ) Q) ( / ) ~ ·- ~ c. . J : i 63 63 06 1 5 1 5 a H C B O C P a g e 1 2 9 Gina Wheeler From: Sent: To: Cc: Subject: Attachments: Importance: Eric Truesdale Wednesday, June 03, 2015 9:55 AM Joseph Jeffries; Paula Stewart Gina Wheeler; Nicholas Dula VA FY 2014 GDX Report Copy of GDX_FY14.xlsx High 1 have attached the Department of Veterans Affairs FY 2014 GDX Expenditure Report broken down by County. Harnett County's Veterans Population is now around 14,000 with approximately $99.8 Million paid into Harnett County. Please share with the Board of Commissioners. Eric K. Truesdale Director Veterans Services P.O. Box 232 Lillington, NC 27546 Office-910-893-757 4 FAX-910-814-8295 r-..., 1 061515a HC BOC Page130 FY 1 4 GE O G R A P H I C DI S T R I B U T I O N OF VA EX P E N D I T U R E S (G D X ) FY 1 4 Su m m a r y of Ex p e n d i t u r e s by St a t e Ex p e n d i t u r e s in $0 0 0 s Co u n t y / Co n g r e s s i o n a l I Ve t e r a n Di s t r i c t Po p u l a t i o n * To t a l Ex p e n d i t u r e Ed u c a t i o n & I vo c a t i o n a l Comp e n s ~ t i o n I Co n s t r u c t i o n Re h a b i l i t a t i o n / & Pe n s 1 o n Em p l o y m e n t AL A M A N C E 11 ,5 0 2 . $ 71 ,4 3 2 i $ 34 , 4 8 4 $ - $ 2, 2 7 5 $ Lo a n Gu a r a n t y # AL E X A N D E R ~-~ 2, B 0 5 i $ 18 , 5 6 1 : $ 9, 5 9 7 $ - $ 44 4 . $ --~ - - AL L E G H A N Y 91 0 . $ - - 5, 4 2 1 ; $ -- - 3, 4 1 9 ) $ - - $ - - - 1 1 3 . $ AN S O N 1, 6 6 7 1 $ 10 , 0 7 6 . $ 6 , 1 7 3 . $ -- - - - - - - . $ 3 6 8 , $ - - - AS H E 1, 9 1 2 . $ - - 13 , 9 5 6 1 $ - 9 } 7 0 1 $ - - - _I $ 32 5 . $ - - - AV E R Y 1, 1 4 8 ) $ 8 , 9 2 6 : $ - - 5 , 0 5 5 . $ - - - . $ 4 9 9 . $ BE A U F O R T 3, 8 9 0 : $ - 31 , 2 3 8 ; $ 19 , 6 0 5 j $ - : $ 1 ;5 1 1 : $ BE R T I E 1, 1 6 8 i $ 8, 7 2 5 . $ 4, 9 8 7 $ - : $ 29 7 $ BL A D E N 3, 0 1 6 : $ 20 , 2 2 7 1 $ -- . 12 , 1 2 5 1 $ -- - - -~ - t $ 58 3 1 $ BR U N S W I C K 13 , 4 5 0 1 $ - 77 , 0 1 2 . $ 53 , 1 2 7 i $ - - - ~ i $ 3, 5 3 2 . $ BU N C O M B E 19 , 9 0 8 ] $ 19 2 , 4 7 4 : $ . 7 3 , 9 2 7 : $ - ; $ . . 7, 1 6 9 : $ BU R K E 7, 0 4 1 i $ 51 , 9 5 7 : $ 25 , 5 5 1 I $ - • $ 1, 4 7 5 $ CA B A R R U S 13 , Z 8 8 1 $ 86 , 9 9 8 : $ 46 , 7 3 1 1 $ - - - - - f $ 6, 5 1 8 : $ CA L D W E L L 6, 2 1 3 ; $ - - 43 , 4 3 1 ) $ 23 , 5 2 9 : $ -- - · -· - ' $ 1; 4 3 7 j $ CA M D E N 1, 0 6 4 : $ 10 , 0 6 B : $ 6, 3 0 7 J $ ~~-- = - ~ -; $ __ _ 1, 6 6 1 : $ CA R T E R E T 8, 4 7 2 ' $ 64 , 5 6 9 I $ 44 , 2 0 9 $ - . $ 3, 6 4 4 . $ CA S W E L L 2, 0 0 5 [ $ 12 , 1 4 6 : $ 5, 3 2 8 J $ - - - - ) $ ? 8 2 : $ CA T A W B A _ _ 11 , 8 5 3 I $ __ 76 , 6 1 3 _ : $ _ 41 , 2 4 0 1 ~ _ _ _ _ - j $ 3, 9 0 9 $ CH A T H A M 6, 2 1 0 $ 22 , 4 3 0 : $ 9, 4 4 3 . $ - . $ 86 5 1 $ CH E R O K E E 2, 7 0 0 t $ -- - 23 , 4 0 Q ' $ 12 , 9 3 9 ;$ - i $ 31 4 ; $ CH O W A N 1 , 6 3 5 , $ 7 , 5 5 0 ! $ 5, 1 0 7 ' $ -- · - - . $ - - - - 2 8 1 . $ CL A Y - - - - · 1, 0 5 1 1 $ 8, 7 2 6 . $ 4, 5 6 1 i $ - - · · · · - t $ 76 i $ CL E V E L A N D 7, 4 5 0 J $ 57 , 9 2 f -~ $ 31 , 0 6 9 : $ - - ; $ -_ - = : 2, 4 6 0 ; $ CO L U M B U S 3, 7 8 6 $ 35 , 7 5 1 . $ 23 , 6 7 3 r $ - 1 $ 1, 1 7 8 . $ CR A V E N - - - - - . 14 , 5 3 1 r $ 11 2 , 7 6 6 ' $ 77 , 8 5 4 . $ 65 l $ 13 , 2 9 9 . $ CU M B E R L A N D 49 , 2 3 9 t $ 69 3 , 9 5 0 ; $ 44 1 , 1 9 7 ; $ --~~ - 27 9 l $ 96 , 0 7 6 , $ CU R R I T U C K _ _ _ 3, 1 2 8 i $ 1 9 , 0 2 0 : $ 1 2 , 6 2 2 : $ . ~-- -l $ 3 , 1 7 1 : $ 3, 2 4 6 1 $ 12 , 1 2 8 . $ 8, 3 7 4 I $ . . - . $ 4 0 4 • $ DA V I D S O N - - - - - 13 , 8 8 7 : $ 64 , 6 8 6 . $ 2· 9 , 3 5 7 ' $ -~- - . - : $ 2, 1 8 8 ; $ DA V I E - - 3, 2 1 8 : $ 18 , 9 8 9 , $ 9, 9 2 9 . $ - - ; $ 66 3 7 $ DU P L I N - - - - - - 3, 5 1 9 : $ 31 , 4 1 3 ; $ 20 : 8 4 0 ; $ - -~~ - : $ - - 1, 8 4 4 : $ DA R E DU R H A M - - - - - - 15 , 7 0 0 f $ 20 1 , 0 4 9 1 $ 60 , 9 7 5 i $ 2, 2 9 4 1 $ 10 , 0 5 3 i $ ED G E C O M B E - - - 3, 3 4 8 i $ 32 , S - 8 1 : $ 18 , 7 3 3 ' $ -- - i $ . 1, 5 5 2 : $ FO R S Y T H - - - 25 , 7 3 1 . $ - 22 0 , 5 0 1 1 $ - 88 , 1 8 4 ' $ 31 1 ; $ 11 , 1 2 6 i $ FR A N K L I N - - · - - - - - 4, 9 3 9 $ 29 , 0 2 6 : $ 14 , 0 9 1 ' $ - ' $ 1, 2 6 9 . $ GA S T O N - - -~ .. 16 , 4 6 4 $ 97 , 9 3 3 : $ 54 , 5 6 7 1 $ - . $ 5, 7 9 7 . $ GA T E S - - - - - 1, 1 2 4 $ 8, 0 3 0 ' $ 4, 7 2 4 . $ -· .. - . $ 70 5 1 $ GR A H A M -- - - ~ 66 1 $ 5, 9 1 8 . $ 2, 9 1 8 : $ - T $ 53 1 $ Ge n e r a l Op e r a t i n g Ex p e n s e s In s u r a n c e & In d e m n i t i e s Medical Care Unique Patients** 5451 $ 41 $ - $ - . $ - $ - ' $ 34,127 ' 2,593 8,479 ' 943 - : $ - $ - . $ - . $ - - $ - : $ - . $ - : $ - $ - ' $ - ' $ - . $ - · $ - ' $ - . $ - ; $ - ' $ - . $ - . $ - ' $ - ' $ - . $ - . $ - j $ - . $ - ' $ - ' $ - $ - - .. - ; $ - $ - ' $ -: $ - $ - ' $ - ' $ - : $ - - 4, 6 9 5 ~ $ - . $ - - . - : $ - $ _ : $ - . $ - ; $ _ : $ - ' $ - ' $ - . $ - - - - - - - - 1 $ - . $ - - 1 $ ' 25 1 $ 2, 5 4 5 . $ - ' $ - - - - - - - - . $ - - · - - - - ' $ -- - - - : $ - $ - $ - . $ 8, 2 2 6 ~ $ - ; $ - ' $ - . $ 66 , 3 5 7 . $ - · $ - ' $ - ' $ - . $ - . $ - ' $ - ' $ - ' $ 24 91 178 137 368 65 133 1, 3 0 6 1, 9 2 7 359 578 133 498 1, 5 6 3 49 489 503 65 173 55 652 150 612 3, 7 2 2 78 313 649 272 21 2 94 1 18 3 1, 7 6 2 20 3 1, 1 5 3 39 37 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,865 305 3,444 522 4,283; 678 3,235 ;_ 458 9,753 1,172 --~ ----·· . 3,378 288 7,386 ·, 740 19,047 : ~ 3,280 104,755 7,477 24,571 2,503 33,171 ' 4,119 18,333 : ~ 2,225 1,602; 217 15,153 ' 2,385 6,487 :-517 30,974 i 4,035 11,619: -939 -10,082 ~ -~--1,098 1,989 243 ·--~--·~--" 4,033 ' 413 23,747 : 2,478 -10,749. --~--1!300 . 20,685 2,697 150,132 18,593 3,148 t 473 --_3,038 . ~~~-439 32,492 3,607 8,125 991 $ 8,516 1,058 5,098 1,042 7,071 1 '118 4,759 $ 118,561 ; -$ 12,112' $ 52,761 $ 13,462 '--$ 36,416 $ 2,563 :. $ ----2,911 ' 223 233 1 of4 061515a HC BOC Page131 FY 1 4 GE O G R A P H I C DI S T R I B U T I O N OF VA EX P E N D I T U R E S (G D X ) FY 1 4 Su m m a r y of E x p e l " ' d i t u r e s by St a t e Ex p e n d i t u r e s in $0 0 0 s Ed u c a t i o n & Co u n t y / Co n g r e s s i o n a l I Ve t e r a n Di s t r i c t Po p u l a t i o n * To t a l Ex p e n d i t u r e I Vo c a t i o n a l Comp e n s ~ t i o n I Co n s t r u c t i o n Re h a b i l i t a t i o n / & Pe n s 1 o n Em p l o y m e n t Lo a n Gu a r a n t y # Ge n e r a l Op e r a t i n g Ex p e n s e s In s u r a n c e & In d e m n i t i e s Medical Care Unique Patients•* GR A N V I L L E 4, 9 6 2 ; $ 29 , 3 2 4 . $ 13 , 6 0 6 $ - . $ 1, 3 1 6 $ - $ - ! $ 253 $ GR E E N E ~~ ~ = - 1, 2 4 0 : $ 9, 3 5 5 ; $ 5, 5 4 3 j$ - --~- - ~ ~ -l $ 37 5 : $ GU I L F O R D 33 , 1 0 4 : $ 19 4 , 6 7 6 • $ 11 0 , 7 2 0 . $ - · $ 15 , 3 6 5 $ - ' $ - . $ - . $ 129 $ - < $ 3, 0 8 4 $ HA L I F A X - - - - - - 3, 6 3 1 ' $ 32 , 4 0 1 . $ 19 , 8 2 8 . $ -- -- - - - - : $ 1, 0 4 6 . $ .. - • . ·· - ; . - . - - - - - - - - - • . .. + HA R N E T T _ _ _ 14 , 0 3 4 j $ 99 , 8 0 4 : $ 55 , 8 7 8 , $ _ _ _ - , $ 13 , 8 9 5 . $ HA Y W O O D i 6, 4 1 0 $ 50 , 0 3 1 $ 25 , 7 5 0 i $ . - ! $ 1, 3 0 2 I $ HE N D E R S O N = = - ~ - - 11 , 4 4 3 J $ 6 3 , 7 0 6 : $ - 3 3 , 1 0 2 : $ - - - - - : $ 2 , 1 0 9 . $ HE R T F O R D . 1, 8 5 0 . $ 13 , 3 3 1 . $ 7, 9 5 9 : $ - I $ 62 6 : $ . - - - - 1 - - - - - "- ~ - ; - - j. _ _ - - - - - - - - t • -- ~ - - HO K E _ _ _ _ _ _ _ _ f __ _ 6, 7 0 5 i $ 71 , 6 7 0 ; $ 44 , 9 9 9 . $ __ _ _ _ - $ 11 , 3 9 8 . $ HY D E 3 9 2 , $ 2 , 5 5 1 . $ 1 , 7 0 2 ' $ _ 1 $ 7 1 $ IR E D E L L -= = - = ~~-- - - 12 , 0 1 6 : $ 72 : 0 6 9 : $ 37 , 5 5 8 ; $ - - - - : $ S, 4 3 4 : $ JA C K S O N i 3, 0 7 5 . $ 22 , 8 8 9 $ 13 , 0 5 7 . $ - I $ 85 5 : $ JO H N S T O N - - 14 , 1 0 1 : $ . 7 7 , 7 5 4 : $ 40 , 6 5 3 ~ $ _ _ _ _ - ; $ 5, 0 1 2 : $ JO N E S 1, 1 3 4 . $ 15 , 5 4 4 1 $ 10 , 9 6 4 $ - • $ 1, 3 2 1 , $ LE E 4, 2 5 2 ! $ 54 , 4 2 6 : $ - 36 , 7 3 5 . $ - - . - . $ -- - 8, 0 8 2 . $ LE N O I R 4, 5 3 0 . $ 48 , 0 3 2 ; $ 32 , 0 0 0 t $ - - - - - j $ 2, 3 9 2 ; $ LI N C O L N - - - - - - 6, 1 8 5 i $ :3 3 , 0 2 2 ' $ 16 , S 6 4 , $ -- - - - - - : $ -- - 1, 9 4 1 ' $ MC D O W E L L _ _ _ _ _ _ 3, 5 9 3 j $ 40 , 0 5 7 : $ 18 , S 7 0 : $ ~-~~ - - t $ __ _ 88 1 -~ $ MA C O N 3, 4 9 0 1 $ 26 , 6 6 9 • $ 14 , 7 9 7 . $ - t $ 46 4 . $ MA D I S O N - - - - - - - - - 1, 3 7 9 . $ - - 12 , 5 1 3 . $ 6, 4 5 0 \ $ - - 1 $ - - 35 9 ~ $ - - - - - - - - • -· - t - ' - - - - - - ' -- ' MA R T I N 1, 6 4 5 · $ 16 , 9 3 1 ' $ 10 , 4 3 7 $ - $ 6 1 3 . $ ME C K L E N B U R G - - 57 , 1 9 4 j $ - 33 0 , 6 6 2 1 $ 17 3 , 0 5 7 ; $ - I $ 38 , 9 7 0 : $ - - - - - - - ' - - I - + - - - - - - - - - - - - - - " •· MI T C H E L L 1, 1 3 7 ' $ 9, 6 6 3 . $ 4, 9 8 3 $ - $ 13 2 $ MO N T G O M E R Y - - 1, 9 6 1 j $ 14 , 7 2 9 , $ 8, 5 8 5 . $ - 1 $ 4 3 6 : $ MO O R E --- - ~ - ~ - - - 10 , 3 1 5 ; $ - 64 , 1 2 8 : $ 43 , 6 1 8 ~ $ __ --~ - : $ __ 6, 5 3 3 : $ NA S H 8, 2 3 7 · $ 56 , 8 6 8 $ 33 , 7 6 9 $ - I $ 2, 5 4 3 • $ - - • -" ' - - - • - -+ - -- - - - + ' ,_ • NE W H A N O V E R 17 , 7 0 3 $ 1 1 0 , 4 1 6 · $ 6 9 , 6 3 8 ' . $ - $ 12 , 6 6 1 $ NO R T H A M P T O N 1, 5 0 7 ! $ 11 , 2 1 2 ' $ 6, 2 6 6 , $ .. . - $ . 26 0 :$ ON S L O W 29 , 2 0 3 , $ 32 2 , 7 0 9 . $ 23 3 , 5 6 2 t $ - - - - - - $ -- - 49 , 7 1 9 , $ - - - - - - - 1 ' . . • - ' . - ' - · - · - - - - OR A N G E 6, 4 3 7 1 $ 40 , 2 0 5 $ 16 , 7 6 6 • $ - 1 $ 4, 2 0 4 ' $ -- - - - - - - ' $ - ' $ - ' $ -- -; $ - - - . $ - t $ - ' $ - . $ - · $ ~ . $ - ' $ - ' $ - . $ - · $ -- - - - - - - · - ' $ - . $ - ; $ - . $ - : $ - · $ - . $ - · $ - ' $ - < $ - ' $ _: $ - $ - . $ 223 $ - : $ - - - 631 $ - : $ - - - - 325 $ - . $ 936 $ - · $ 113 $ - - - - . $ 553 $ - - . . - t $ - - - 0 $ - . $ 550 $ - · $ 90$ - - $ 533 $ - : $ 49 $ - · $ - - - - 3 6 8 $ - · $ 498$ - - - - · - : $ - - 100 $ - . $ 581 $ - ' $ 370 $ - . $ 29 $ -- - - - - - . $ 48 $ - : $ 4, 4 0 8 $ - · $ -- - 33 $ - : $ 80 $ - - - - - . $ 1, 4 9 1 $ - - - - . - ' $ -- - - 289 $ 11 8 t $ 1, 1 0 0 $ _ ; $ 65$ - . $ - 1 ,i 5 9 $ - $ 1, 0 2 1 $ PA M L I C O 1, 3 6 7 , $ 10 , 2 9 0 : $ 6, 4 8 5 : $ - - - - . $ - 3 8 9 . $ - - - - PA S Q U O T A N K 4, 7 0 2 i $ 30 , 2 9 4 , $ 19 , 4 3 1 ; $ - i $ 4, 2 3 6 : $ - . $ - . $ - - · - - - - ' $ - - 186 $ - . $ - - . 128 $ PE N D E R 6, 0 5 8 ; $ 36 , 0 6 1 ' $ 23 , 8 7 2 : $ -- - -- - - i $ 2, 8 1 3 . $ PE R Q U I M A N S 1, 5 4 9 : $ 8, 79 1 ' $ 5, 4 9 0 ' $ - . $ 68 5 ' $ -- -- -· PE R S O N 2, 9 3 7 ' $ 2 3 , 9 7 0 : $ 11 , 1 8 8 ' $ -- - - - - . $ - - 72 5 ' $ - - · - PI T T - - - - - 11 , 0 9 1 I $ 8 9 , 7 2 0 : $ 56 , 6 4 9 : $ - ! $ 7, 4 8 8 ' $ - t $ - · $ - ' $ - ' $ - . $ 282 $ - ' $ - . 67 $ - : $ - 124 $ - . $ 1, 0 0 0 $ PO L K - - - - 2, 0 1 8 ( $ 12 , 8 9 8 : $ 6, 9 6 1 : $ - . $ 31 2 . $ - ' $ -- - . - - - - ' $ 145 $ RA N D O L P H 11 , 0 0 7 i $ 60 , 4 9 8 ' $ 30 , 5 8 1 , $ - : $ 2, 3 5 1 i $ - : $ - . $ 57 1 $ 14,149 3,308 65,507 11 ,_303 ----29,399 -------~ 22,653 27,560 4,634 14,721 778: 28,528 8,887 31,557 3,209 ; ---9,241 ' ----13,141 14,117 I 20,024 11,038 5,675 1,052 354 7,759 1,044 3,686 2,126 2,978 381 2,202 80 3,649 951 3,267 346 1,115 1,390 1,827 1,689 1,342 --> ---565 563 14,507 5,834. 114,167 ·-----4,514. -----5,628 ' -------. . t 477 630 2,040 1 ~?95 3,959 12,485: ---20,267. --26,899 . ----4,622' ---· ---37,'669 ·---18,213 . --3,230 ----6,500 9,093 2,549 11,933 24,582 5,481 26,994 406 6,758 1,323 369 909 1,259 322 838 2,756 552 2,684 2of4 061515a HC BOC Page132 FY 1 4 GE O G R A P H I C DI S T R I B U T I O N OF VA EX P E N D I T U R E S (G D X ) Ed u c a t i o n & G Co u n t y / Co n g r e s s i o n a l I Ve t e r a n j To t a l I Co m p e n s a t i o n I C t . I Vo c a t i o n a l Lo a n en e r a l I In s u r a n c e & I . I Unique Di s t r i c t Po p u l a t i o n * Ex p e n d i t u r e & Pe n s i o n on s ru c t i o n Re h a b i l i t a t i o n / Gu a r a n t y # Op e r a t i n g In d e m n i t i e s Medical Care Patients** Em p l o y m e n t Ex p e n s e s 3, 6 3 3 I $ 37 , 0 3 9 $ 24 , 2 1 0 $ - $ 1, 2 9 5 $ - $ - . $ 143 $ 11,391 - 8 , 0 8 8 . $ 8 6 , 3 9 7 : $ 52 , 1 0 4 ; $ - - - - 1 $ 5 , 7 2 0 . $ -- ~ -: $ - . $ 820 $ 27,753: 7, 6 8 2 1 $ 42 , 5 2 0 ' $ 23 , 7 3 8 i $ - I $ 1, 4 0 4 $ - , $ - $ 117 $ 17,261 . 11 .a~ ( $ 13 8 , 7 9 7 ) _ 4s, a ~ ( $ =-~ 5. 4 5 6 ~ $ 3, 5 1 o . $ - · $ 11 ,3 4 5 $ - - - - s7o $ 72,083 ' 5, 5 0 8 $ 48 , 3 5 8 . $ 22 , 7 0 9 . $ - • $ 1, 0 2 1 . $ - $ - $ 289 $ 24,338 3, 8 0 5 $ 42 , 0 i i . $ 24 , 7 3 8 ; $ - 1 $ 1 '7 5 4 . $ - - - - - - - $ - - - -- - - - $ - - 157 $ 15,428 2 } 7 5 . $ 22 , 2 0 9 $ - - 13 , 7 7 3 t $ - - + $ 1, 0 3 3 : $ - - - - - - - - $ - . $ 142 $ 7,262 ;- 4, 7 0 5 : $ 29 , 2 s o $ 1 4 , 4 2 5 : $ - - - r $ 1, 2 7 7 · $ - - - - - $ - - - - - , $ 191 $ 13,397 · 3, 9 4 0 ~ $ 19 , 6 4 3 : $ 10 , 8 6 7 1 $ - - - - - - - t $ 6 3 4 . $ - - - - - - $ - - - - $ - - - 115 $ -7,427' -- 4 , 5 8 4 ' $ - - 37 . 4 5 9 : $ 23 , 7 8 1 : $ - - f $ - 9 1 3 : $ - $ - - - - - . $ 480 $ 12,2as: 1 ,2 4 4 1 $ 10 , 0 7 9 ; $ - - 5, 3 5 7 . $ - : $ 16 5 • $ - $ -- - - - $ - - - 70 $ 4,488 . --- 3, 4 8 2 . $ - 19 , 3 8 1 : $ 9, 6 0 8 ' $ -- - : $ 58 5 . $ - $ - $ -- - 210 $ --8,978 40 2 : $ 1. 1 2 < ~ . 71 1 : $ -=~ ~ = ~ -l $ -- 39 . $ - - - - $ - : $ - - 13 $ 362 13 , 3 0 2 j $ 65 , 6 3 3 _ : $ 38 , 7 8 5 . $ - ' $ 4, 0 6 0 . $ - - - - - - - $ - - - - . $ - - - 832 $ 21,955 2, 4 7 5 · $ 26 , 3 2 2 $ 13 , 0 8 0 • $ - I $ 83 3 . $ - $ - · $ 168 $ 12,242 59 , 1 0 9 ; $ - 34 3 , 0 7 7 : $ 18 5 , 3 7 0 . $ - t $ 39 , 4 5 5 j- $ - ' $ -- - 19 0 . $ 4, 7 5 6 $ 113,307 1, 5 5 6 1 $ 13 , 7 6 0 . $ 6, 3 5 8 i $ - - - 1 $ 37 8 . $ - - -- - - . $ - ' $ 21 $ 7,004 • 92 6 : $ 8, 6 5 2 : $ --= 4, 8 0 9 : $ - j $ - - 34 6 : $ - : $ =- -= - - - - $ - - 60 $ --3,436 ' ---- 2, 5 5 5 1 $ 17 , 9 6 1 $ 9, 3 5 0 $ - $ 2, 7 6 0 . $ - $ - $ 171 $ 5,680 - - - - - - - - + - - . 13 , 1 5 9 : $ 10 7 , 5 0 4 . $ 73 , 1 4 2 ; $ - - - t $ -- - - 9, 2 8 1 : $ - i $ - - - - - $ 395 $ 24,685 4, 1 7 3 i $ 2~; 9 ~ 7 : $ 1 8 , 5 5 9 : $ -= - - - = - - = - - i $ - 9 9 5 : $ - - - - - - - : $ - $ 166 $ = 10,227 5, 5 4 3 . $ 46 , 2 0 3 . $ 26 , 9 2 1 . $ - . $ 1, 9 8 9 . $ - $ - $ 479 $ 16,814: 2, 5 1 3 1 $ 1 4 , 9 4 o · $ a , 1 1 s : $ - ! $ - - 5 4 2 : $ - - - - _ ; $ - $ 240 $ 6,043i 1, 4 9 6 : $ 14 , 6 8 5 ; $ - - 8, 0 4 7 : $ - - - - - - t $ 2 1 7 ' $ - - - . $ - - - - ' $ 324 $ -6,097 . DI S T (0 1 ) _ _ _ _ _ _ 51 , 0 2 5 j $ 55 4 , 8 3 7 $ 28 4 , 6 8 6 + ~ - 2, 2 1 3 t $ 31 , 3 6 7 ' . -- - - - - - - .. - - ' $ - -15 . DI S T (0 2 ) 73 , 1 0 5 . $ 62 3 , 4 6 1 $ 38 1 , 9 6 : 3 : $ __ __ 27 9 I $ 78 , 0 5 0 $ - $ - 5, 2 6 3 $ ' -- - - - - - - - - - - - a5 , 6 b 8 ! $ 72 5 , 5 8 6 : $ 49 8 , 9 6 8 $ - : $ 85 , 7 9 3 : $ $ 96 $ 6, 8 8 9 $ 133,840. DI S T (0 3 ) - - - - - - ~ - 64 7 } 3 5 1 : $ 37 7 , 9 3 9 - · $ - - - - _ : $ 79 , 9 0 2 : $ I DI S T (0 4 ) 60 , 7 4 2 $ - $ 2, 7 3 3 $ 5, 3 6 5 $ 181,912 . DI S T (0 5 ) - - 55 , 0 5 9 $ 34 0 , 7 0 7 ' $ 18 2 , 9 5 6 : $ 2 5 0 ; $ 19 , 1 4 6 : $ -- - - - - · - - - - - 1 $ - : $ 3, 4 5 0 $ 134,906 . DI S T (0 6 ) 56 , 3 8 3 l $ - 30 5 , 5 8 9 : $ 16 3 , 0 2 8 $ 0 ; $ 15 , 0 5 5 . $ - : $ - $ 3, 6 4 7 $ 123,858 . DI S T (0 7 ) 65 , 6 6 5 $ 44 2 , 4 7 2 $ 27 5 , 7 4 7 t $ - : $ 31 , 0 9 5 . $ - $ 4 $ 4, 1 2 4 $ 131,501 . DI S T (0 8 ) 54 , 3 5 8 $ 38 1 , 8 6 3 $ 20 9 , 9 2 9 ' $ 15 0 1 $ 20 , 7 1 2 t $ - $ - : $ 2, 7 9 6 $ 148,276 DI S T (0 9 ) 49 , 2 2 6 $ 21 3 , 0 6 3 t $ 11 2 , 3 2 3 : $ 29 1 t $ 21 , 3 3 1 ~ $ - $ - $ 4, 0 7 7 $ 75,041 ; DI S T (1 0 ) 58 , 8 3 0 $ - 44 1 '7 8 8 ' $ 21 4 , 3 6 8 : $ - i $ 19 , 4 2 9 $ - $ 4, 6 9 5 $ 4, 0 2 1 $ 199,275 : - 47 4 , 4 6 9 : $ 23 9 , 1 7 0 : $ -- - - - - - ; $ 13 , 3 3 7 ; $ -- - - - - - - - - - - . $ $ DI S T (1 1 ) 64 . 6 9 2 $ - $ 4, 3 7 6 217,587 3 of 4 061515a HC BOC Page133 Co u n t y / Co n g r e s s i o n a l Di s t r i c t FY 1 4 GE O G R A P H I C DI S T R I B U T I O N OF VA EX P E N D I T U R E S (G D X ) Ed u c a t i o n & Ve t e r a n Po p u l a t i o n * To t a l Ex p e n d i t u r e I Vo c a t i o n a l Co m p e n s a t i o n I Co n s t r u c t i o n Re h a b i l i t a t i o n / & Pe n s i o n Em p l o y m e n t 42 , 3 7 9 $ 46 7 , 6 3 5 i $ 57 , 9 4 7 1 $ - 33~ o ; s s 2 :$ 34 , 4 4 4 • $ 29 , 2 7 9 : $ Lo a n Gu a r a n t y # - $ <$ Ge n e r a l Op e r a t i n g Ex p e n s e s In s u r a n c e & In d e m n i t i e s Medical Care 77 , 7 0 2 • $ 1 ' $ 2, 6 9 3 J $ 3, 9 6 7 $ 147,328 110,447 •~ j ~ Unique Patients** 4 of4 061515a HC BOC Page134 Agenda Item 12 PLANNING SERVICES REPORT 061515a HC BOC Page135 2 Table of Contents I. Revenue Breakdown Inspections: Inspection Revenue…………………………………………………………………….….3 Planning: Activity Report…………………………….……………………………………….………..4 Planning Revenue…………………………….……………………………….……………9 Cell Tower Revenue…………………………………………………………….…….…..10 Recreational Fees……………………………………………………………….…….…..11 A.M.P.I. ……………………………………………………………………………….…....12 Environmental Health: E-Health Revenue…………………………………………………………………….…...13 Food & Lodging Revenue………………………………………………………………....14 Public Utilities: Public Utilities Revenue……………………………………………………………..…….15 Fire Marshall: Fire Marshall Revenue……………………………..………………………………….…..16 II. Applications & Permits Permits: Permits Issued By Month………………….…….…………………………………..…....17 Permits by SFH/Manufactured Homes…………………………………………………..18 Valuations: Permit Valuations……………………………….…………………………….….…….…..19 III. Township Information: Recreational Fee ……………………………………………………………………………..….....20 Lots…………………………………….….……………………………………………………..……21 Applications………………….……….………………………………………………………..…....22 061515a HC BOC Page136 3 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $100,391 $57,218 $60,319 $46,249 $51,961 $30,566 $33,723 $58,632 $99,530 $98,338 $73,324 $67,868 $778,119 FY 09-10 $86,771 $66,489 $93,014 $81,537 $61,148 $92,292 $81,129 $67,281 $103,548 $100,216 $79,804 $69,365 $982,594 FY 10-11 $87,913 $76,715 $58,124 $88,071 $101,297 $74,283 $71,218 $84,997 $80,399 $95,521 $187,293 $93,581 $1,099,412 FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,912 FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,862 FY 13-14 $127,150 $112,368 $61,868 $78,174 $61,113 $40,752 $94,942 $62,630 $89,368 $87,892 $104,572 $73,937 $994,766 FY 14-15 $84,601 $57,816 $66,542 $68,157 $53,422 $91,821 $70,415 $50,843 $92,279 $77,799 $108,736 $-$822,431 Inspection Revenue FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Angier and Lillington are not included in this dataset. Angier contracts with HC Inspections at $2,083 monthly. Lillington at $2,333 monthly. 061515a HC BOC Page137 4 Planning Activity Report For May 2015 Board Of Adjustments Appeal Cell Tower Swmh / Dwmh PUD Commercial Variance Total Monthly 1 2 3 Year To Date 1 1 8 0 14 2 26 Recreational Fees For Major Subdivisions Townships Total For Month Year To Date Total (since f.y. 06) Anderson Creek $ 27,000.00 $ 990,500.00 Averasboro $ - $ - $ 6,500.00 Barbecue $ - $ 17,000.00 $ 352,000.00 Black River $ - $ - $ 29,500.00 Buckhorn $ - $ - $ - Duke $ - $ - $ - Grove $ - $ - $ - Hectors Creek $ - $ - $ 67,000.00 Johnsonville $ - $ - $ 191,500.00 Lillington $ - $ - $ - Neills Creek $ - $ - $ - Stewarts Creek $ - $ - $ 77,500.00 Upper Little River $ - $ - $ 49,000.00 Totals $ 44,000.00 $ 1,763,500.00 Preliminary Major Subdivisions Townships Number Of Subdivisions By Month Number of Lots By Month YTD Anderson Creek Approved 117 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 1 Barbecue Approved 1 Reviewed & Placed On Hold 0 Black River Approved 32 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 2 93 93 Reviewed & Placed On Hold 0 Johnsonville Approved 37 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 0 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 Preliminary Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 2 93 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 7 280 Reviewed & Placed On Hold 0 0 061515a HC BOC Page138 5 Final Major Subdivisions Townships Number Of Subdivisions Number of Lots By Month YTD Anderson Creek Approved 164 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 0 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 1 16 16 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 7 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 0 Reviewed & Placed On Hold 0 Upper Little River Approved 2 Reviewed & Placed On Hold 0 Final Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 1 16 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 4 182 Reviewed & Placed On Hold 0 0 Minor Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 3 3 Year To Date Number Of Subdivisions Number Of Lots Approved 62 95 061515a HC BOC Page139 6 Exempt Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 11 17 Year To Date Number Of Subdivisions Number Of Lots Approved 139 235 Flood Zone Permits Issued Monthly 0 Year To Date 0 Zoning Inspections Monthly 40 Year To Date 327 Manufactured Home Park License Issued Monthly Number Of Parks Number Of Lots Approved 10 171 Year To Date Number Of Parks Number Of Lots Approved 90 1759 Manufactured Home Park Inspections Monthly Number Of Inspections 12 Year To Date Number of Inspections 214 Rezoning Requests Monthly Type Of Request P.B. Action C.C. Action 1 RA-30 & Commercial to RA- 30 1 Approved Approved 1 1 RA-20R to Commercial 1 Denied Tabled 1 Year To Date Total Number Of Requests P.B. Action C.C. Action 4 3 Approved Approved 3 1 Denied Tabled 1 Text Amendments/Ordinances Monthly 3 Year To Date 6 Violations Monthly Complaints Resolved Pending 4 2 2 Year To Date Complaints Resolved Pending 55 17 38 Commercial Site Plan Reviews Monthly 2 Year To Date 25 Abandoned Mobile Home Project Initiative (A.M.P.I) Monthly S.W.M.H. D.W.M.H. TOTALS Contracts 1 1 Removed 2 2 Year To Date S.W.M.H. D.W.M.H. TOTALS Contracts 11 1 12 Removed 7 1 8 061515a HC BOC Page140 7 Special Project Activity May 2015 New  On May 4th, Wake County Commissioners voted unanimously to approve the Town of Angier request to extend its ETJ, adding approximately 120 acres. Ongoing  In respect to a NC Wildlife Resources Grant received by the County, Planning Staff is working with our specific contractors for each portion of the grant as well as providing hard data for their use. A curriculum has been formatted by Sustainable Sandhills, and children are currently being recruited to participate in these activities. Land Design, Inc. is approximately 80% complete on their tasks of interactive mapping and key area location. We anticipate both portions of this process to be complete within 4 months. This grant has helped us parlay these resources into the proposed Land Use Plan. Staff Reviewing Commercial Site Plans for: New 1. South River EMC Substation 2. Building Blocks Daycare-Expansion Ongoing 3. Campbell Pointe Townhomes Phase II & III (77 units) 4. Hodges Chapel Church - expansion 5. Lexington Plantation Clubhouse and Pool #2 6. Anderson Creek Commercial Complex 7. Strickland’s Repair Hold  Development of the Problem Properties Task Force (No funding approved for FY:2014) 061515a HC BOC Page141 8 Upcoming Harnett County Planning Board Meeting: Monday, June 1, 2015 Proposed Zoning Change: Case # RZ-15-181 Landowner/Applicant: William & Sybil Pope 10 +/- acres (consisting of 2 parcels); From Conservation to RA-30 SR # 1566 Pope Lake Road Black River Township Harnett County Board of Adjustment Meeting: Monday, June 8, 2015 Conditional Use 1. BA-CU-13-15. Patterson, Clyde L & Moss Oak Investments, LLC / Mario Morales Montufar; Two (2) Singlewide Manufactured Homes in an RA-30 Zoning District; Upper Little River Township; Pin # 0519-42- 9130.000; SR # 1239 (Falcon Road). 2. BA-CU-14-15. McIver, Barbara McDougald / Brittany S. McIver. A Doublewide Manufactured Home in an RA-30 Zoning District; Upper Little River Township; Pin # 0518-69-9259.000; SR # 1244 (Moores Chapel Road). 3. BA-CU-15-15. Harnett County / Harnett County Solid Waste. A Solid Waste Convenience Site in an RA-20R Zoning District; Johnsonville Township; Pin # 9566-41-6276.000; SR # 1201 (Ponderosa Road). 4. BA-CU-16-15. Allen, Jack T., Coon Dog Holdings, Inc., William T. Allen and William H. Allen Jr.; A Solar Farm in an RA-30 & RA-20R Zoning District; Stewart’s Creek Township; Pin # ‘s 0566-66-3768.000, 0566-87- 1916.000, 0566-87-1918.000, 0566-76-8835.000; SR # 2055 (Industrial Drive). 5. BA-CU-17-15. Willoughby, John A. / Ecoplexus, Inc. C/O Nathan Rogers. A Solar Farm in an RA-30 Zoning District; Grove Township; Pin #’s 1508-54-5374.000 & 1508-62-7892.000; SR # 1703 (Red Hill Church Road). 061515a HC BOC Page142 9 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $12,870 $10,532 $8,367 $16,615 $7,130 $4,317 $3,690 $12,170 $10,095 $9,875 $6,743 $6,790 $109,194 FY 09-10 $14,052 $8,355 $7,438 $11,755 $10,365 $8,095 $6,350 $9,575 $10,285 $12,455 $9,250 $8,370 $116,345 FY 10-11 $12,540 $7,980 $7,960 $12,205 $9,430 $7,230 $11,445 $7,850 $12,160 $9,880 $8,985 $8,860 $116,525 FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,218 FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,423 FY 13-14 $4,934 $5,470 $11,157 $7,156 $8,598 $8,791 $5,552 $11,063 $17,782 $10,291 $13,852 $6,160 $110,806 FY 14-15 $8,736 $6,978 $11,782 $9,902 $10,129 $9,818 $7,956 $5,393 $7,991 $29,870 $13,402 $-$121,957 Planning Fees FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Angier is not included in this dataset. Angier contracts with HC Planning at $1,833 monthly. 061515a HC BOC Page143 10 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $8,750 $-$-$-$6,000 $-$-$-$-$4,500 $4,500 $-$23,750 FY 09-10 $-$-$-$-$-$4,300 $-$4,500 $49,500 $-$-$4,250 $62,550 FY 10-11 $4,500 $-$-$-$-$-$4,500 $-$-$-$-$-$9,000 FY 11-12 $-$15,000 $-$-$5,000 $-$-$-$-$4,500 $4,500 $-$24,500 FY 12-13 $13,500 $4,500 $-$4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $-$164,000 FY 13-14 $11,500 $1,000 $28,000 $6,500 $1,000 $2,000 $2,000 $1,000 $5,000 $3,000 $2,000 $4,000 $67,000 FY 14-15 $-$-$5,000 $8,000 $1,000 $-$1,000 $1,000 $1,000 $-$-$-$17,000 Cell Tower Fees No cell tower fees were tracked prior to February of 02-03 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 061515a HC BOC Page144 11 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $-$18,500 $-$-$5,500 $-$-$40,000 $-$71,000 $10,500 $57,500 $203,000 FY 09-10 $-$96,500 $15,000 $-$500 $-$15,000 $-$30,500 $-$9,500 $17,000 $184,000 FY 10-11 $-$20,000 $49,500 $-$5,500 $-$-$15,500 $23,000 $21,500 $-$13,000 $148,000 FY 11-12 $35,500 $-$-$35,000 $16,000 $-$92,000 $21,000 $129,000 $13,500 $500 $19,500 $362,000 FY 12-13 $-$55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $-$-$15,000 $28,000 $-$215,000 FY 13-14 $7,500 $6,500 $59,000 $-$-$-$8,500 $-$-$26,500 $-$12,000 $120,000 FY 14-15 $18,000 $-$-$-$-$-$-$-$27,000 $-$-$-$45,000 Recreational Fees No recreational fees were tracked prior to October of FY 06 -07 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 061515a HC BOC Page145 12 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $500 $810 $500 $1,979 $1,578 $1,972 $1,023 $648 $666 $1,303 $2,299 $668 $13,94 FY 09-10 $1,666 $561 $740 $1,964 $350 $-$868 $-$1,885 $1,600 $616 $-$10,24 FY 10-11 $1,359 $696 $1,050 $1,468 $1,035 $451 $958 $700 $584 $595 $721 $578 $10,19 FY 11-12 $-$250 $287 $-$-$-$-$-$350 $-$1,250 $-$2,137 FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $-$-$70 $-$9,634 FY 13-14 $-$-$-$-$-$-$-$-$-$-$-$-$- FY 14-15 $-$350 $298 $-$-$1,050 $550 $47 $1,625 $1,400 $723 $-$6,043 Abandoned Manufactured Home Planning Initiative Fees No A.M.P.I. fees were tracked prior to November of FY 05-06 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 061515a HC BOC Page146 13 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $16,450 $14,475 $23,825 $9,750 $8,950 $6,925 $8,450 $10,175 $20,750 $12,775 $17,225 $15,650 $165,400 FY 09-10 $14,600 $14,900 $13,175 $10,600 $13,000 $9,600 $11,975 $18,375 $13,225 $16,975 $15,950 $13,875 $166,250 FY 10-11 $18,225 $11,075 $10,800 $7,000 $11,800 $5,300 $10,750 $11,675 $13,450 $10,400 $10,750 $16,100 $137,325 FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,525 FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,375 FY 13-14 $26,600 $30,775 $27,050 $22,750 $22,050 $22,800 $26,700 $19,900 $27,425 $25,225 $19,400 $28,350 $299,025 FY 14-15 $35,150 $17,850 $13,650 $24,900 $18,050 $11,050 $21,325 $27,675 $18,925 $20,225 $24,425 $-$233,225 Enviromental Health Revenue Based upon fees received & processed through Central Permitting FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 061515a HC BOC Page147 14 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $600 $800 $800 $400 $800 $800 $400 $200 $1,000 $600 $600 $200 $7,200 FY 09-10 $800 $1,100 $200 $400 $-$400 $600 $200 $-$200 $400 $400 $4,700 FY 10-11 $600 $400 $1,000 $300 $400 $-$400 $400 $700 $300 $400 $700 $5,600 FY 11-12 $200 $800 $400 $400 $400 $200 $300 $-$500 $-$200 $-$3,400 FY 12-13 $400 $400 $-$800 $-$-$200 $400 $200 $400 $500 $200 $3,500 FY 13-14 $200 $200 $200 $-$-$-$-$-$400 $600 $200 $500 $2,300 FY 14-15 $400 $200 $-$-$-$200 $200 $400 $200 $200 $-$-$1,800 Food & Lodging Revenue Based upon fees received & processed through Central Permitting No food & lodging fees were tracked prior to August FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 061515a HC BOC Page148 15 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $76,55 $33,43 $41,13 $50,81 $23,30 $27,38 $21,16 $33,84 $24,58 $31,19 $39,95 $47,21 $450,5 FY 09-10 $48,33 $57,70 $40,52 $50,50 $50,90 $20,42 $51,28 $31,88 $54,30 $67,81 $24,44 $68,09 $566,2 FY 10-11 $35,20 $55,91 $38,05 $27,78 $34,90 $39,37 $18,27 $26,62 $63,29 $49,31 $51,65 $42,92 $483,2 FY 11-12 $47,47 $54,14 $54,30 $54,38 $43,49 $36,43 $33,25 $44,42 $32,04 $30,27 $39,81 $35,44 $505,4 FY 12-13 $34,99 $28,26 $39,94 $43,99 $33,32 $24,52 $27,51 $36,53 $48,96 $22,64 $44,28 $28,06 $413,0 FY 13-14 $25,08 $35,82 $36,69 $43,50 $17,72 $13,77 $27,60 $22,55 $39,48 $37,92 $20,57 $47,27 $368,0 FY 14-15 $35,02 $39,44 $31,86 $40,34 $15,79 $13,53 $18,95 $15,70 $24,11 $28,36 $31,91 $-$295,0 Plubic Utilities FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 061515a HC BOC Page149 16 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $0.00 $5,000.00 $10,000.00 $15,000.00 $20,000.00 $25,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $1,180 $1,160 $1,095 $1,285 $1,065 $380 $915 $940 $770 $1,155 $395 $725 $11,065 FY 09-10 $1,030 $1,455 $864 $2,118 $1,879 $2,508 $763 $897 $1,007 $2,313 $660 $1,949 $17,443 FY 10-11 $703 $1,106 $1,080 $1,346 $1,949 $2,461 $1,364 $1,907 $940 $1,059 $1,715 $542 $16,172 FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930 FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534 FY 13-14 $2,530 $1,594 $3,289 $1,722 $926 $725 $3,251 $862 $1,023 $650 $2,446 $741 $19,759 FY 14-15 $1,275 $1,745 $1,093 $1,370 $1,092 $783 $650 $1,327 $971 $1,203 $1,535 $-$13,044 Fire Marshall Fees Based upon fees received & processed through Central Permitting FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 061515a HC BOC Page150 17 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 FY 14-15 0 500 1,000 1,500 2,000 2,500 3,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 339 219 225 198 175 139 134 154 172 218 218 222 2,413 FY 09-10 242 219 274 305 188 209 218 200 231 290 290 234 2,900 FY 10-11 250 245 198 285 276 240 225 236 250 242 318 320 3,085 FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557 FY12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783 FY 13-14 263 248 174 211 187 161 203 186 319 286 265 291 2,794 FY 14-15 298 227 188 200 183 250 213 143 278 294 303 2577 Permits Issued By Month Includes Building, Electrical, Plumbing, Mechanical, Insulation, Manufactured Homes & Single Family Dwellings FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 FY 14-15 061515a HC BOC Page151 18 Permit Type July Aug Sept Oct Nov Dec Jan Feb March April May June Totals Manufactured Home 10 17 7 7 15 5 6 12 12 19 19 129 Single-Family 50 36 48 32 35 83 41 21 75 42 87 550 Total 60 53 55 39 50 88 47 33 87 61 106 679 0 100 200 300 400 500 600 700 800 July Aug Sept Oct Nov Dec Jan Feb March April May June Totals SFH and Manufactured Home Permits Issued Manufactored Home Single-Family Total 061515a HC BOC Page152 19 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 $- $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 $140,000,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 08-09 $12,691,631 $8,776,508 $5,220,612 $4,920,978 $5,369,579 $3,450,528 $5,649,131 $7,522,965 $9,077,151 $7,856,281 $8,725,777 $7,417,729 $86,678,870 FY 09-10 $11,379,224 $10,362,784 $10,638,492 $7,230,957 $9,428,102 $9,361,441 $8,443,143 $9,086,404 $8,810,094 $12,441,314 $9,830,598 $9,402,588 $116,415,141 FY 10-11 $11,252,733 $7,950,958 $8,345,311 $11,182,071 $10,872,478 $11,426,556 $8,228,678 $11,513,785 $14,305,568 $13,132,419 $13,407,863 $1,403,883 $123,022,303 FY 11-12 $11,473,930 $273,697 $9,121,214 $10,094,638 $8,891,826 $4,212,104 $7,595,696 $10,643,099 $7,896,499 $8,047,635 $15,469,436 $12,968,827 $106,688,601 FY 12-13 $6,648,277 $11,216,486 $8,186,483 $9,713,654 $8,884,669 $8,409,146 $14,682,203 $12,334,320 $12,393,618 $11,295,201 $9,394,109 $10,291,523 $123,449,689 FY 13-14 $13,270,018 $10,211,222 $5,736,233 $9,105,513 $5,639,513 $1,558,260 $6,553,020 $6,817,970 $10,994,367 $8,907,093 $8,492,767 $4,644,885 $91,930,861 FY 14-15 $6,124,175.00 $7,502,842.00 $2,815,257.00 $6,389,420.00 $3,479,358.00 $7,479,229.00 $6,177,814.00 $4,597,044.00 $11,668,501.0 $7,695,408.00 $15,950,923.0 $79,879,971.0 Residential Application Valuation By Month FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 061515a HC BOC Page153 20 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonville Lillington Neills Creek Stewarts Creek Upper Little River Fees $963,500 $6,500 $352,000 $29,500 $0 $0 $0 $67,000 $191,500 $0 $0 $77,500 $49,000 Recreation Fees By Township (TOTALS SINCE 10/1/06) No recreational fees were tracked prior to October of FY 06-07 061515a HC BOC Page154 21 0 200 400 600 800 1000 1200 1400 1600 1800 2000 Anderson Creek Averasbor o Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonvil le Lillington Neills Creek Stewarts Creek Upper Little River Lots 1927 13 704 59 0 0 0 118 383 0 0 155 98 Lots By Township (TOTALS SINCE 10/1/06) No lots were tracked prior to October of FY 06-07 061515a HC BOC Page155 22 0 100 200 300 400 500 600 700 Township Applications YTD 14-15 Demolition - Add/Alter Residential - Add/Alter Non-Residential - Stores & Other Customer Service - Office/Bank Plaza - Hospitals, Institutions & Schools - Commercial Activities - Industrial, Public Works & Utilities - Church or other Religious - Amusement,Social or Recreational - Hotels/Motels - Munufactored Homes - Multiple family Dwellings - Duplex Dwellings - Single family Dwellinngs - Other Non-residential- 061515a HC BOC Page156 Agenda Item 12 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the HC WIA Dislocated Worker Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7411-465.32-72 Support Services 2000.00 234-7411-465.33-45 Contracted Services 400.00 234-7411-465.35-;0'11( 5.tii'JE!AEis,'BefH:l5e~ ?~rt \ t. i__2MI 'T Co~t 100.00 234-7411-465.35-27 Child Care 920.00 234-7411-465.32-73 Training Vouchers 1500.00 234-7411-465.58-19 Participant Travel 1920.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Moving a total of $3,420 from the following Dislocated Workert/!Program Line Items+· $2000 from Vor+~'ll ... '* (O~ 32-72(Support Services), $400 from 33-45(Contracted Services), $100 from 35-(~tif39A s/8sA~:o.~ses}, and $920 from (Child Care). These funds will be moved into the following line items: $1500 into 32-73(Training Vouchers and $1,920 into 58-19(Participant Travel). These funds need to be moved to pay expense in these line items for participants for the remainder of the Fiscal Year. APPROVALS: Department Head (date) offi ~ ~~lrs ~D-IP!~ County ger (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page157 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Library Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8100-450.11-00 Salaries & Wages 631 110-8100-450.11-13 Vacation Payout 631 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To re-appropriate funds needed for vacation payout of retired employee. APPROVALS: £.d'Z.:;_~c;-lt-\S' S~lf-;J Department Head (date) Fina Officer d te)') IS liS Count a ger (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page158 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Transportation Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4650-410.11-00 Salaries & Wages 300 110-4650-410.23-01 Supplemental Retirement 300 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover the cost of employee supplemental retirement for the remainder of Fiscal Year 2014- 2015. APPROVALS: ~~4?~~=--_L...?,~yt/ ~+=-=~'7-P~S::::::_-I?-t & artment Head (date) · ance Offi r (da,e) I ounty an e (date) 5 IS l5 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this _______ day of _______ _, 2015. Margaret Regina Wheeler Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page159 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual buaget ordinance for the fiscal year ending June 30. 2015: Section 1. To amend the Highland Middle School Project CP 1301 Fund 331, the appropriations are to be changed as follows: EXPENDITURE : AMOUNT i AMOUNT CODE NUMBER DESCRIPTION OF CODE I INCREASE DECREASE i 33 1 -8300-480-4 7-54 I Construction Furniture I I $213,693 !331-8300-480-4 7-55 iTeleology & Com $213,693 ' I ' I ' i I I I REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase budget for Technology and Communications to meet the needs of Highland Middle School. APPROVALS: Proj<ecls/Grants Finance & Accounling Specialist () // 5-1g-1S ~~ County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ ___ Margaret Regina Daniel. Clerk to the Board Jim Burgin. Chairman Harnett County Board of Comm 061515a HC BOC Page160 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015 Section 1. To amend the Employee Clinic, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 904-9802-41 0.33-45 Contracted Services 904-9802-410.60-46 Medical SupQ!ies & Dru_g_s REVENUE CODE NUMBER DESCRIPTION OF CODE EXPLANATION: To adjust budget to reflect activity for current fiscal year. APPROVALS: Dept Head (date) Section 2. Copies of this budget amendment shall be furnished Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to the Board AMOUNT AMOUNT INCREASE DECREASE $5,000 $5,000 AMOUNT AMOUNT INCREASE DECREASE Jim Burgin, Chairman Harnett County Boord of Commissioners 061515a HC BOC Page161 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Sheriff's Training Facility CP1403, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 306-8300-420-45-16 Site Prep $300 306-8300-420-45-33 Materials & Supplies $300 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover the cost of ordering silt fencing and staking of the firing range. APPROVALS: D\UJ~~bvm Deportment Head (date) afeltJ/2t/ts Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ ___ Margaret Regina Daniel, Clerk to the Boord Jim Burgin, Chairman Harnett County Boord of Comm 061515a HC BOC Page162 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: ' EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5100-420-30-04 Professional Services 4000 110-5100-420-43-16 Maintenance & Repair Equipment 4000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase the Professional Services line for NMS Inc. lab testing (2000.00) Involuntary Commitment transport of Harnett County residents out-of County and pre-employment drug testing. APPROVALS: S\\o\~~.~ ~ILS Department Head (date) '5 2ftrs (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Daniel, Clerk to the Board day of 12014. Joe Miller, Chairman Harnett County Board of Commissioners 061515a HC BOC Page163 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Public Buildings Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4700-410-60.33 Material and Supplies 6,000.00 110-4700-410-43-15 Repair & Maint/Building 6,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: Move monies to pay for supplies for county buildings ~ate} Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12015. Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page164 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE -- 110-5400-420.11-00 : Salaries & Wages I $2879 ~ 110-5400-420.11-13 : Salaries & Wages-Vacation Payout $2879 ' I , 110-5401-420.11-00 : Salaries & Wages $173 ----,- $173 : 110-5401-420.11-13 ! Salaries & Wages-Vacation Payout 1---------r I ! i I i I ; REVENUE I AMOUNT AMOUNT : CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE 1 ---r------------- L__ I EXPLANATION: To budget the transfer of funds to Salaries & Wages-Vacation payout due to employees resignations. , 4-18-15 Stephen Langdon (100% 5401 Budget) , 5-14-15 Daniel T. Gregory (100% 5400 Budget) APPROVALS: \J r ; •• Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners I I I 061515a HC BOC Page165 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, That the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the WIA Youth Program, the appropriations are to be changed as follows: EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 234-7408-465.33-45 Contracted Services 581.00 234-7 408-465.58-14 Travel Total 581.00 REVENUE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE Total 0.00 EXPLANATION: To cover expenditure in the above line item. APPROVALS: · Jl(i.fi£UJ-a ,1.-,..uKct~ 5 Jlt,:.1{'5 _ _j~~/:;;:.::=l,LJ:.!:!:J~~:Ci-4--:-- Department Head {date) Section 2. Copies of this budget amendment shall be furnished to the clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ _ day of ______________ __ Jim Burgin, Chairman AMOUNT DECREASE 581.00 581.00 AMOUNT DECREASE 0.00 Margaret Regina Daniel, Clerk to the Board Harnet County Board of Commissioners ~~~'\ 061515a HC BOC Page166 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Public Buildings Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4700-410.11-06 Camp Time Payout 485.00 110-4700-410.11-05 Overtime 485.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: To complete over time for the remainder of the fiscal year. APPROVALS: l {\5 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page167 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Solid Waste Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-461.60-31 Gas, Oil & Operating Supplies $30,000.00 580-6600-461.30-04 Professional Services $30,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds for fiscal year end surveying Dunn-Erwin and Anderson Creek Landfills. APPROVALS: Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page168 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015; Section 1. To amend the General Fund, Health Department Division on Aging, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7500-441.60-33 Materials & Supplies $ 48.00 110-7500-441.60-39 Materials & Supplies Other $ 48.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Budget Amendment to move funds in the Aging budget in order to purchase fans for the elderly. We already have $1,000 budgeted but received $1,048 in donations to purchase fans. Section 2. Copies of this budget amendment shall be furnished to the Clerk ofthe Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2015 Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page169 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015; Section 1. To amend the General Fund, Health Department Division on Aging, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7500-441.60-33 Materials & Supplies $ 48.00 110-7500-441.60-39 Materials & Supplies Other $ 48.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Budget Amendment to move funds in the Aging budget in order to purchase fans for the elderly. We already have $1,000 budgeted but received $1,048 in donations to purchase fans. Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page170 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Public Buildings Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION Of CODE 110-4700-410-41.33 Utilities/Facilities & Services 110-4700-410-43-15 Repair & Maint/Building REVENUE CODE NUMBER DESCRIPTION Of CODE EXPLANATION: Move monies to pay for drafted utilities. Section 2. Copies of this budget amendment shall Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board J 2015. AMOUNT AMOUNT INCREASE DECREASE 5,000.00 5,000.00 AMOUNT AMOUNT INCREASE DECREASE rnished to the Clerk to the Board, and to the Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page171 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Solid Waste Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-461.60-31 Gas, Oil, & Auto Supplies $310.00 580-6600-461.7 4-7 4 Capital Outlay-Equipment $310.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds for purchase of taxes and tags for Solid Waste and Public Buildings trucks. APPROVALS: ...Jf..-.+~:::::::::::::..~'7/1:3 ~artment Head (date) jlS Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 45li 061515a HC BOC Page172 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the WIA Adults Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7410-465.58-01 Training & Meetings $200.00 234-7410-465.60-31 Gas, Oil, & Supplies $200.00 234-7410-465.41-13 Utilities $400.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: Moving $200 from Training & Meetings(58-01) and $200 from Gas, Oil, and Auto supplies(60- 31) into Utilities(41-13) to cover utility expenditures for the remainder of Fiscal2015. The total transfer is $400 into line item 234-7410-465.41-13. APPROVALS: t~ s/a&/JS Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page173 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be made to the annual budget ordinance far the fiscal year ending June 30, 2015: Section 1, To amend the IT Department_, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 110-4900-410.60-28 Computer Software 1 10-4900-410.44-23 Building Equipment/Rent REVENUE CODE NUMBER DESCRIPTION OF CODE EXPLANATION: Software needed for Microsoft Audit APPROVALS: ik r\tvlA- ~-;;2_-,-I:) Deportment Head (dote) $ AMOUNT AMOUNT INCREASE DECREASE 21,000.00 21,000 AMOUNT AMOUNT INCREASE DECREASE q.;y_~s-,;r-;-;r;- county Manager (dote) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to the Board Jim Burgin, Chairman Harnett County Boord of Comm 061515a HC BOC Page174 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be mode to the annual budget ordinance far the fiscal year ending June 30, 2015 Section 1. To amend the Airport budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 l 0-6500-406.43-1 6 Maint & Repair-Equipment $2,010 1 l 0-6500-406.43-18 Landscaping $2,010 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To reallocate money to fund the landscaping account for seasonal landscaping improvements at the APPROVALS: Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer Adopted ____________________________________ _ Margaret Regina Wheeler, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page175 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7301-465.41-11 Telecommunication & Postage 470 110-7301-465.55-12 Printing & Binding 250 110-7301-465.58-01 Training & Meeting 600 110-7301-465.58-14 Travel Admin 958 110-7301-465.60-33 Materials & Supplies 2278 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: In order to utilize grant funds within the fiscal year, and efficiently equip staff to meet the needs of educators in Harnett County a movement of funds is needed from: Telecommunic & Postage, Printing & Binding, Training & Meeting, and Travel Admin into Operating Supplies/Materials & Supplies. -5:6r/s-1;/'Q ) ead (date) f./-~~r (date) 1 C)..j9&-~.2 County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners 061515a HC BOC Page176 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7700-441.11-06 COMP-TIME PAYOUT 3,000 110-7700-441.11-13 VACATION PAYOUT 4,000 110-7700-441.11-00 SALARIES & WAGES 7,000 110-7710-441.83-25 ADOPTION ASSISTANCE IV-B 21,000 110-7710-441.83-30 ADOPTION ASSISTANCE IV-E 21,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: To budget funding for estimated year-end comp-time and vacation payouts in addition to mandated Adoption Assistance expenditures for the remainder of the year. APPROVAlS: ' / ... " , ' .j /1~ 1'{iu ( /)f { \:1')j.£t 5/1-!5 Department Head (date} Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this __ day of _____ 2. ___ _ Margaret Regina Wheeler, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners ) \ \ '-4 (\ i, t \j \ 061515a HC BOC Page177 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the WIA Adults Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7410-465.58-02 Training (OJT} $1,700.00 2 34-7 410-465.58-19 Participant Travel $1,700.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: Moving $1,700 from Training OJT(58-02) and transferring those funds into Participant Travel(58-02) to cover utility transportation expenditures for participants for the remainder of Fiscal2015. The total transfer is $1,700 into line item 234-7410-465.58-19. APPROVALS: Cliarwtte Leadi __ 5f~_q/tr j OJ/7~ b-J-;s;- oepartment Head (date) Finan e fficer (d ) l / T~r (date) l2?J l0 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners ~ll i 061515a HC BOC Page178 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the HC WIA Dislocated Worker Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7411-465.21-00 Group Insurance Expense $1,000.00 234-7411-465.32-72 Support Services $1,000.00 234-7411-465.58-19 Participant Travel $2,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Moving a total of $2,000 from the following Dislocated Worker Program Line Items: $1000 from 21-00(Group Insurance Expense) and $1,000 from 32-72(Support Services). These funds will be moved into 58- 19(Participant Travel), for a total transfer of $2,000. These funds will pay travel expenses for participants for the remainder of the Fiscal Year. APPROVAlS: C!ia:rfotte Lef!i?fi £:" Sfu,-p/u ------- Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page179 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015; Section 1. To amend the General Fund, Health Department Division on Aging, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110-7550-441.33-45 110-7550-441.58-14 REVENUE CODE NUMBER EXPLANATION: AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Contracts $ 400.00 Travel $ 400.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Budget Amendment to move funds into the contract line in order to get us through the remainder of the year in the CAP Program to do Nursing Assessments. Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Fin a nee Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2015 Jim Burgin, Chairman Harnett County Board of Commissioners 061515a HC BOC Page180 NACo2015 Credentials (Voting) Form Agenda Item 12 • Please complete and RE!YBN FoRM'BY JUNE lf, 2015 to: Credentials Committee I NACo /Attn:Aiex.Korokna 25 Massa~~usetts Avenue, ~W, Suit: 500 /Washingrun,V\. ~ r • IJI> You may also fax this form to 20~393.2630 ... or scan and e•mail. this forin to: akpaliez@naco.org ... or have the voting delegate(s) carry it with him/her to the conference and present itattheCredentials DeSk. • If you do not plan on registering.for the 2015 Annual Conference, there is no need to fill eMit and return this form. Your county/parish/borough MUST have at least one paid conference registration to'be able to vote. IJI> If you are registering for credentials on-site, you will need to fill out the on~e Qallot form By signing this form you are declaring that you and the other conference attendees from your county have agreed that you are the voting delegate for your county. IJI> If your ballot is not picked up at the 2015 Annual Conference the President of yoiJr State Association will pick up and cast your county's votes unless you checkthe box below. CJ If my ballot is not picked up, I DO NOT AUTHORIZE my state association to pick up or cast my county's vote. I understand that my county's votes will NOT be cast if I select this option. Please type or print in block letters. County I Parish I Borough State I~ ~I ~I ~I ~I ~~~~~~~~~~~~~~1~1~1~1~~1~1 DO Name your county/parish/borough's delegate(s) Please assign a delegate from your county/parish/borough. Designated County Delegate First Name last Name I I I I I I I I I I I I Job Title/Position I I I I I I I I I I County Alternate First Name Last Name I I I I I I I I I Job Title/Position I I I I I I I I I I I I I I I I I I I I I I I I I Please note: This form must be signed by the CHIEF ELECTED OFFICIAL from your county. Submissions without an -appropriate signature will not be accepted. Signature of Chief Elected Official Date Cell Number (Board President/Chair/elected County Executive/Judge/Mayor) Print Name Title I I I I 061515a HC BOC Page181 Credentials Checklist Please use the following checklist before returning the credentials form. ~ ~ Has my county/parish/borough paid its 2015 NACo dues? If no, please contact NACo's Membership department at 888.407.NACo (6226). 2015 dues must be paid before votes may be cast. ~ ~ Has my county/parish/borough registered or at least one person from my county/parish/borough paid the registration fee to attend the conference? If no, STOP. The county must have at least one paid conference registrant to cast a ballot, according to NACo's bylaws. If no one from your county is registered for the conference, your county may not vote in the election. If your cotmty does not plan on registering for the conference, you do not need to turn this credentials form back in to the NACo office. If you have answered "YES" to both oftbe above questions, please continue. ~ ~ Has my county designated a voting delegate and alternate, if applicable? Or: Or: Only ONE alternate may be designated per county. If more than one alternate is designated per form, only the first will be counted as the credentialed voting alternate. Has the chief elected official ofmy county/parish/borough (board chair, mayor, parish president, elected county executive) signed the credentials form? lfyou have answered yes to all questions, please either fax, mail or scan and e-mail the credentials form by Friday, June 19, 2015 to: Alex Koroknay-Palicz Fax # (202) 393-2630 Credentials Committee Attn: Alex Koroknay-Palicz National Association of Counties 25 Massachusetts Ave., NW, Suite 500 Washington, DC 20001 AKPalicz@naco.org If you have questions call or e-mail Alex Koroknay-Palicz at 888.407.NACo (6226) or his direct line: (202) 942-4291. E-mail: akpalicz@naco.org 061515a HC BOC Page182