The URL can be used to link to this page

Home My WebLink About100614mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 6, 2014 The Harnett County Board of Commissioners met in regular session on Monday, October 6, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Joe Miller, Chairman Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Tommy Burns, Harnett County Manager Joseph Jeffries, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 9:00 am. Vice Chairman House led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Comrnissioner Burgin moved to approve the agenda as presented. Commissioner Hill seconded the motion which passed unanimously. Commissioner Hill moved to approve the items listed on the consent agenda. Commissioner Springle seconded the motion which passed unanimously. 1. Minutes: September 15, 2014 Regular Meeting 2. Budget Amendments: 97 Health Department, Division on Aging Code 110 -7501- 441.41 -11 Telephone & Postage 110 -7501- 441.58 -14 Travel 110- 7501 - 441.60 -33 Materials & Supplies 110- 0000 - 334.75 -03 Aging/Medicare Counseling SHIIP 98 Emergency Telephone System Code 240 -5900- 420.74 -74 Capital Outlay 240 - 0000- 399.00 -00 Fund Balance Appropriated 193 increase 300 increase 300 increase 793 increase 37, 174 increase 37,174 increase October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 6 102 IT — CP1406 Code 307 -8300- 420.45 -80 Contingency 307 - 8300 - 420.46 -16 Equipment 103 Sheriff's Office Code 110 -5103- 420.36 -01 110- 0000 - 331.51 -32 104 Transportation Code 110- 4650 - 410.32 -70 110- 0000 - 334.55 -03 110 -0000- 399.00 -00 106 Health Department Code 110 -7600- 441.11 -00 110- 7600 - 441.21 -00 110- 7600 - 441.21 -05 110- 7600 - 441.22 -00 110- 7600 - 441.23 -00 110- 7600 - 441.25 -10 110- 7600 - 441.26 -08 110- 7600 - 441.32 -26 110- 7600 - 441 -33 -45 110- 7600 - 441.54 -26 110- 7600 - 441.58 -14 110- 7600 - 441.58 -18 110- 7600 - 441.60 -33 110- 7600 - 441.60 -47 110- 7600 - 441.64 -25 110 -0000- 353.76 -09 2014 Edward Byrne Grant 2014 Edward Byrne Grant Capital Assistance — TDP NCDOT Capital Fund Balance Appropriated Salaries & Wages Group Insurance Clinic FICA Retirement Unemployment Worker's Compensation Incentives Contracted Services Advertising Travel Travel- Contract/Volunteer Materials & Supplies Food & Provisions Books & Publication Susan g. Komen 107 Health Department Code 110- 7600 - 441.60 -47 Food & Provisions 110 -0000- 353.76 -05 Donations - Health Department 108 Emergency Telephone System Code 240 -5900- 420.74 -74 Capital Outlay-Equipment 240 -00- 399.00 -0 Fund Balance Appropriated 30,000 decrease 30,000 increase 24,008 increase 24,008 increase 129,000 increase 116,100 decrease 12,900 decrease 6,274 decrease 981 decrease 71 decrease 543 decrease 502 decrease 182 decrease 178 decrease 1,950 decrease 11,000 decrease 500 decrease 200 decrease 300 decrease 900 decrease 500 decrease 875 decrease 24,956 decrease 500 increase 500 increase 15,350 increase 15,350 increase 3. Tax refunds, rebates and releases (Attachment 1) 4. Senior County Staff Attorney requested approval of Access Easement and Road Maintenance Agreement between County of Harnett and Lucas, Daniels, and Pope. October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 6 5. Harnett County Health Director requested approval to establish the following fees: 1) Clinical - 90658 Flu, Vaccine, Trivalent MDV @ $40.00; 2) Environmental Health — Inorganic /Organic Water Samples @ $100.00; and 3) Environmental Health — Water samples/Microbiology @ $50.00. The environmental fee increase was due to State Lab charging more for samples /water bottles. The Board of Health at their regular meeting on September 18, 2014, approved to establish these fees. 6. Harnett County Health Director requested approval of the Amended Clinical Fee Schedule, the Clinical Patient Fees, Eligibility and Bad Debt -Write Off Policy and Flat Fee Billing Policy amendments. The amendments to the Clinical Patient Fees, Eligibility and Bad Debt -Write Off Policy are as follows: - Page 2 — changed 6. Maternity to Maternal Health - Page 5 — added in h. "Clients are not pressured to make voluntary donations. Voluntary donations are not a prerequisite for provision of any service or supply. Billing requirements set out are not waived because of client donations." - Page 7 — added g. "Reasonable efforts to collect charges without jeopardizing client confidentiality are made." - Remove word "HIS" throughout document. 7. Harnett County Sheriff requested approval of the maintenance contract from RDK Equipment Company for maintenance of the Detention Facility's kitchen equipment. 8. Harnett County Risk Management & Safety Coordinator requested Board approval of the updated Drug & Alcohol policy. Revisions include those recommended by RLS & Associates who recently audited our DOT drug testing program. Training on the updated policy will be included in the upcoming Reasonable Suspicion Drug Testing training scheduled for October 9, 2014. 9. Harnett County Planning Services Director requested to reclassify the position of Senior Zoning Inspector held by Randy Baker from a Grade 69 ($47,563) to a Grade 71 ($51,743). Mr. Baker has expanded the role of Senior Zoning Officer to include additional duties outside of the normal duties of a Zoning Officer. 10. Harnett County Information Technology Department (GIS/E911 Division) requested approval to purchase two additional Motorola Viper Radio's "APX7500" from Motorola for $15,349.50 using sole source. The two additional radios are needed in the 911 Center. This is a 911 eligible expense and will be paid out of the Emergency Telephone Budget. 11. Harnett County Sheriff's Office requested approval of resolution to retire Canine Justice and award him to his handler Sergeant Timothy Bradley. (Attachment 2) 12. Administration requested approval of a NC DOT Municipal Agreement for Transportation Improvement Project (TIP) U -3465, the widening of SR 1121 (Ray Road) October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 6 13. from NC 210 (Overhills Road) in Harnett County. At the request of the County, additional work will be included for sidewalks on Ray Road within the project limits and funding for sidewalk construction will be provided by FAMPO and NC DOT. 14. Administration requested approval to waive the landfill tipping fees for Harnett County Habitat for Humanity's housing project for 2014/2015 fiscal year. Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Pat Shiel of 81 Paul Clayton Circle in Coats said the county needs some kind of leash law. Mr. Shiel shared some bad experiences of living beside a mixed pit bull that he said gets lose too often and he feels like a prisoner in his own home at times. Commissioner Hill moved to approve the appointments listed below. Commissioner Springle seconded the motion which passed unanimously. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE Montrena Jones (nominated by Commissioner Hill) was appointed to serve on this committee. JUVENILE CRIME PREVENTION COUNCIL Kimberly Whiffed (nominated by Commissioner Hill) be appointed to serve on this council as the mandated member from the faith community for a term of two years expiring October 31, 2016. MID - CAROLINA AGING ADVISORY COMMITTEE Montrena Jones (nominated by Commissioner Hill) was appointed to serve on this committee for a term of three years expiring October 31, 2017. LOCAL FIREMEN'S RELIEF FUND TRUSTEES Members (nominated by Commissioner Burgin) were appointed to serve as Local Firemen's Relief Fund Trustees. In order for the fire departments to participate in the Local Firemen's Relief Fund each year, they must submit a North Carolina Rural Fire District Report of Fire Conditions. This report requires the appointment of two Trustees by the Fire Department, two by the Board of Commissioners and one by the Insurance Commissioner. Spout Springs Emergency Services George Williams Robert Doberstein Anderson Creek Emergency Services Elizabeth Rodriguez Robby Fink Flat Branch Volunteer Fire Department Larry Adams Holt Felment Averasboro/Dunn Emergency Services Johnnie W. Blackman Ricky L. Knuckles October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 6 LOCAL FIREMEN'S RELIEF FUND TRUSTEES continued Erwin Fire Department Ricky Blackmon John Wilkins Buies Creek Rural Fire Department Waymon Byrd Marshal Kornegay Coats -Grove Fire and Rescue Department Todd Pope Jay Smith Angier & Black River Fire Department Jody Milliron Harold Flowers, Jr. SummervilleBunnlevel Fire & Rescue, Inc. Boone Trail Emergency Services Harry Koerner Vernon Cox Jackson Byrd Donald O'Quinn Benhaven Emergency Services Gary Briggs Margaret H. Douglas Flatwoods Fire District (Lillington F.D.) Dan Denning Marshall Page Northwest Harnett Volunteer Fire Dept. Craig McKinney Richard Braswell Deputy Sheriff Mark Hornsby, Director of the Harnett United Police Athletic League (PAL), updated the group on this program. Deputy Hornsby noted they still offer boxing and have since added a wrestling program and martial arts program. Mr. Hornsby said they were able to expand programs due to a grant from the N.C. Amateur Sports Association in addition to a gift from the County which he thanked commissioners for. Fundraising activities include hosting the largest NC Amateur USA Boxing Tournament, dances and plate sales totaling over $15,000. Mr. Hornsby said their biggest expenses are equipment and transportation. Mr. Hornsby said they have as many as 50 kids participating at times. He said the program is free and run by volunteers who hope one day the program will be a full -time. He noted transportation Deputy Hornsby said they would like to add more programs for girls. He said the use of the Old Shawtown gym has been a blessing and requested to be able to continue using the facility. Deputy Hornsby said they would like to talk to someone about getting a lease for the gym to ensure permanent use for this program. Deputy Hornsby said they would be happy to share the gym with anyone, as the primary program there, and noted he has talked to people about possibly working on the gym. Mrs. Barbara McKoy, who serves on the PAL Board, said they have worked hard to keep this organization going which is pretty much self-sufficient. They invited folks to visit the program from 5:00 pm until 7:00 pm Monday through Friday. Mrs. McKay said this organization has made a very positive move in a lot of kids in the surrounding area and she hopes we can build on it. She thanked the commissioners for their support. October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 6 County Manager Mr. Burns presented the following report: - Department of Public Health Activities Summary Mr. Burns reported that there was a great turnout at the recent Employee Health Fair. The Health Department, in conjunction with Campbell University, dispensed 187 flu shots to county employees. Mr. Burns also reminded commissioners of the upcoming Highland Middle School grand- opening on Sunday, October 12th. Last, Mr. Burns promoted the Wings Over Harnett Airshow scheduled October 18 and noted staff is trying to coordinate the event with the Campbell homecoming activities. Chairman Miller called for any new business. Commissioner Springle asked if we had received a revised capital outlay project list from the School Board. Staff acknowledged receipt of the list and will recirculate it to commissioners. Commissioner Springle said it is very dark outside of the Health Department and around the parking lot at night as people are using the Commons Area meeting room and asked about having trees trimmed and lights replaced. Commissioner Springle moved, regarding the recent energy assessment program presented, that we participate in the energy assessment with Snyder Electric to cover all of our county buildings, all of the schools, school administrative offices and CCCC Harnett County Campus. He noted this is a free service. Mr. Jeffries noted that he had followed up with Snyder Electric regarding their proposal and their primary focus was the School System. Mr. Jeffries reported that Mrs. Bader is already working with a consultant regarding some of the internal changes that can be made. Commissioner Springle withdrew his motion as Mr. Jeffries offered to provide more information. Commissioner Springle moved that the Board go into closed session for the following purposes: (1) To discuss matters relating to the location or expansion of industries or other businesses in Harnett County; and (2) To consult with the County's legal staff in order to preserve the attorney - client privilege concerning the handling of certain claims; and (3) To instruct the Count staff concerning the position to be taken by the County in negotiating the terms of a contract for the acquisition of real property. This motion is made pursuant to N.C. General Statute Section 143- 318.11(a)(4),(3) &(5). Vice Chairman House seconded the motion which passed unanimously. Commissioner Burgin moved that the Board come out of closed session. Commissioner Hill seconded the motion which passed unanimously. Commissioner Springle moved to amend his original motion to go into closed session to include the purposes of discussing: 4) certain personnel matters, and 5) County vs Holland. Commissioner Burgin seconded the motion which passed unanimously. Commission r Burgin moved that the meeting adjourn at 10:07 am. Commissioner Springle seco 3 ed t o motif n w� 4 passed tmously.e e Joe N,Yif er, Chai (.64t, Regina(VVheeler, Clerk October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 ATTACHMENT 1 Date : 10/06/2014 TO : HARNETT COUNTY BOARD OF COMMISSIONERS Approved By :NL / 'C /& RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES lame of Tax Pay 1 ASBELL, JERRY LEE 2 ASBELL, JERRY LEE 3 ASBELL, JERRY LEE 4 ASBELL, JERRY LEE 5 ASBELL, JERRY LEE 6 FOSTER, JOHN C L, FOSTER STACEY 7 JOHNSON, JONATHAN R 8 KAMKA, DAVID C 9 POPE, LAWRENCE THEODORE POPE, KATHY M 10 REVEL, CARRIE JANE 11 REVEL, CARRIE JANE 12 REVEL, CARRIE JANE 13 REVEL, CARRIE JANE 14 REVEL, CARRIE JANE 15 SAVAGE, KRISTEN DIANNE S. KEITH FAULKNER Revenue Administrator 0000001773- 2009- 2009 - 000000 0000001773 - 2010 -2010- 000000 0000001773 - 2011 -2011- 000000 0000001773- 2012- 2012- 000000 0000001773- 2013- 2013- 000000 0001931120- 2013- 2013- 000000 0002107738- 2013 -2013- 000000 0002101266- 2013 -2013- 000000 0001092526- 2013- 2013- 000000 0000044957- 2009- 2009- 000000 0000044957- 2010- 2010- 000000 0000044957- 2011 -2011- 000000 0000044957- 2012- 2012- 000000 0000044957- 2013- 2013- 000000 0002178187 -2014- 2014 - 000000 City 0.00 County 187.63 City 0.00 County 187.63 City 0.00 County 187.63 City 0.00 County 180.89 City 0.00 County 180.89 City 0.00 County 130.52 City 0.00 County 235.97 City 0.00 County 41.58 City 0.00 County 89.73 City 0.00 County 45.00 City 0.00 County 45.00 City 0.00 County 50.00 City 0.00 County 70.00 City 0.00 County 70.00 City 0.00 County 15.00 City Total County Total 187.63 Refund 187.63 Refund 187.63 Refund 180.89 Refund 180.89 Refund 130.52 Refund 235.97 Refund 41.58 Refund 89.73 Refund 45.00 Refund 45.00 Refund 50.00 Refund 70.00 Refund 70.00 Refund 15.00 Refund 0.00 1,717.47 svo Dwelling Demolished Dwelling Demolished Dwelling Demolished Dwelling Demolished Dwelling Demolished Incorrect Square Footage Military Exempt Military Exempt Incorrect Square Footage Released Solid Waste Fee Released Solid Waste Fee Released Solid Waste Fee Released Solid Waste Fee Released Solid Waste Fee Value Decrease with Bill of Sale $coard eport Date : 10/06/2014 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES t4am of' Tax Payer BR[f lax, tnte rest; 1 JACKSON, ROBERT C E?gneltie JACKSON, FRANCES L City(C102) 500.11 County 924.36 Approved By 0000026360 - 2014 - 2014- 000000 S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER 1,424.47 Refund City Total 500.1 1 County Total 924.36 Total to be Refunded 1,424.47 Elderly Exemption ATTACHMENT 2 NORTH CAROLINA HARNETT COUNTY RESOLUTION THAT, WHEREAS, Deputy Timothy Bradley has been the handler for Canine Justice since 2007; and WHEREAS, with seven years of distinguished service to Harnett County, Canine Justice has been recommended for retirement by Lillington Veterinary Clinic; and WHEREAS, Deputy Timothy Bradley has expressed an interest that Canine Justice be released to his care for the remainder of Justice's life; and WHEREAS, North Carolina General Statute 160A -267 permits the Harnett County Board of Commissioners to authorize the disposition of property valued at less than Thirty Thousand Dollars ($30,000.00) by private sale; NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that Canine Deputy Justice is hereby retired and is declared surplus to the needs of County of Harnett and is hereby awarded to Deputy Timothy Bradley for one dollar ($1.00). Duly adopted this day of E'r , 20 ft/ GCF "/�•�iR.' HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST: /1/! ! d // Q Clerk to the Brd hairman Miller