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Home My WebLink About102014mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 20, 2014 The Harnett County Board of Commissioners met in regular session on Monday, October 20, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Joe Miller, Chairman Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Tommy Burns, Harnett County Manager Joseph Jeffiies, Deputy County Manager Janet C. Smith, Staff Attorney Kimberly Honeycutt, Finance Officer Chairman Miller called the meeting to order at 7:00 pm. Commissioner Hill led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Commissioner Burgin moved to approve the agenda as presented. Commissioner Springle seconded the motion which passed unanimously. Regarding the request for approval of a $4,000 amendment to the contract for Martin Starnes & Associates, CPA to audit the County's accounts; Mrs. Honeycutt responded that the County's Finance Office had typically prepared the footnotes which would be included in the cost of the audit in the future. Commissioner Burgin moved to approve the items listed on the consent agenda. Commissioner Hill seconded the motion which passed unanimously. 1. Budget Amendments: 109 Transportation Code 110 -4650- 410.11 -05 110- 4650 - 410.11 -06 110- 4650 - 410.11 -13 110 -0000- 334.46 -01 110- 0000 - 334.55 -04 110 Health Department Code 110 -7600- 441.60 -33 110 -0000- 353.76 -05 Salaries & Wages — Overtime Salaries & Wages — Comp Time Payout Salaries & Wages — Vacation Payout MID COG — Medical General Medical Transportation — Mid Carolina COA Materials & Supplies Donations — EH 2,213 increase 376 increase 1,208 increase 962 increase 2,835 increase 250 increase 250 increase October 20, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 5 111 General Fund, Teen Court at Risk Youth Code 110 -5899- 420.32 -82 Return of Unspent Grant Funds 110- 0000 - 399.00 -00 Fund Balance Appropriated 112 Cooperative Extension Code 110- 7300 - 465.60 -57 Miscellaneous 110-7300-465.32-31 4 41 110- 0000 - 399.00 -00 Fund Balance Appropriated 113 Sheriffs Office Code 251 -5100- 420.90 -10 Interfund Transfer — General Fund 251- 0000 - 336.16 -01 Drug Seizures — County 114 Sheriff's Office Code 110 -5100- 420.32 -27 Drug Fund 110- 0000 - 389.43 -22 Interfund Transfer — Asset 115 Sheriff's Office Code 251 -5100- 420.90 -10 Interfund Transfer — General Fund 251- 0000 - 336.16 -00 Asset Forfeiture (Equitable Share) 116 Sheriff's Office Code 110 -5100- 420.32 -27 Drug Fund 110 -0000- 389.43 -22 Interfund Transfer — Asset Forfeiture 117 Health Department Code 110- 7600 - 441.41 -11 110- 7600 - 441.58 -01 110 -7600- 441.58 -14 110- 7600 - 441.60 -33 110- 7600 - 441.60 -46 110- 0000 - 331.76 -11 119 Cooperative Extension Code 110 -7310- 465.33 -45 110 -0000- 353.73 -10 121 Transportation Code 110 -465 1 - 410.30 -22 110- 0000 - 399.00 -00 Telecommunications & Postage Training Travel Materials & Supplies Medical Supplies Immunization Action Plan Contracted Services Contribution & Donation (Hudson Family) (NC Agricultural Foundation Inc) Reimbursement — Indirect Cost Fund Balance Appropriated 122 Economic & Physical Development Code 110- 7050- 465.31 -57 Forestry Program 110- 4400 - 410.11 -00 Salaries & Wages 4,673 increase 4,673 increase 699 increase 420 decrease 279 increase 7,918 increase 7,918 increase 7,918 increase 7,918 increase 84,623 increase 84,623 increase 84,623 increase 84,623 increase 3,592 increase 320 increase 900 increase 630 increase 6,539 increase 11,981 increase 2,000 decrease 2,000 decrease 180 decrease 180 decrease 143 increase 143 decrease October 20, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 5 123 Finance Office Code 110 -4400- 410.30 -04 Professional Service 110- 4400 - 410.11 -00 Salaries & Wages 124 Group Insurance HRA/HAS Code 902 - 9802 - 410.21 -02 HRA 902 - 9802 - 410.21 -04 HSA 902 - 9802 - 410.30 -29 Consulting Broker Fee 902 - 0000 - 399.00 -00 Fund Balance Appropriated 132 General Fund, 2013 Edward Byrne Justice Assistance Grant Code 110 -5103- 420.35 -82 Edward Byrne 2013 110 -0000- 331.51 -31 Edward Byrne 2013 133 Health Department Code 110- 7600 - 441.33 -50 Contracts — Miscellaneous 110- 0000 - 345.10 -15 3rd Party Medicaid- Health 134 Health Department Code 110 -7600- 441.33 -45 Contracted Services 110- 0000 - 345.10 -13 Medicaid — CC4C 110- 0000 - 345.10 -14 Medicaid — PCM 4,000 increase 4,000 decrease 100,000 increase 50,000 increase 10,000 increase 160,000 increase 1,607 increase 1,607 increase 43,000 increase 43,000 increase 15,698 increase 7,940 increase 7,758 increase 2. Tax refunds, rebates and releases (Attachment 1) 3. Director of Emergency Services requested approval of a Resolution for Approval of Northwest Harnett Insurance District Boundaries. The changes are necessary because of the addition of a sub - station in the western part of their district. With this extension of district boundaries, more citizens will receive a lower fire insurance rating on their home owner policies. (Attachment 2) 4. Director of Emergency Services requested authorization to accept award administered by North Carolina Department of Crime Control and Public Safety Division of Emergency Management in the amount of $35,000. 5. Finance Officer requested approval of an amendment to the contract for the audit firm of Martin Starnes & Associates, CPA to audit the County's accounts for the period beginning July 1, 2013 and ending June 30, 2014 be approved. The original audit contract has already been approved by the Board but this is amendment will expand the statement preparation to include the financial footnotes. The fee for these services will be $4000. 6. Administration requested approval of the Interlocal Agreement for the Consolidation of Emergency Communications and Dispatch Operations between Harnett County and City of Dunn. October 20, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 5 7. Administration requested approval of the Interlocal Cooperation Agreement for the Installation of Utility Infrastructure Between Harnett County and the City of Dunn. 8. Harnett County Fire Marshal requested approval to amendment the Harnett County Fire Prevention Ordinance to allow amendments to the Harnett County Fire Prevention Ordinance as amendments are proposed from time to time by the National Fire Prevention Code and the North Carolina State Building Code and to amend the section relating to the fee schedule. The group talked about the success of the recent Wings over Harnett Airshow held at the Harnett Regional Jetport where County Manager Tommy Burns tandem jumped with the Golden Knights. Commissioners thanked and congratulated those who worked on the event. Mr. Burns said we are very fortunate to have Barry Blevins, who is also a Chief Master Sergeant in the Air Force Reserve, and was able to coordinate a lot of the military units that came to the airshow. Chairman Miller opened the floor for infoiuial comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Susan Ware of 393 of Ponderosa Trail in Cameron said she hopes the new 1/4 cent sales tax remains earmarked for new school construction. - Steve Blackburn of 190 Falling Water Road in Spring Lake said we really need to support the bond referendum for school construction on the ballet for the upcoming elections. He said it is something that is really needed; the school system is good but the schools themselves are way over capacity, especially in certain parts of the County. Commissioner Hill said the time is nearing the end of her 24 years on this Board where she has worked with four County Managers with nothing negative to say about them. She said the County Attorneys are tops and have guided them in the right direction. Commissioner Hill said she came on this Board to be a voice for the people, stand for justice and do what is right. She said we can always think of what Harnett County has benefited from however you can't give any Board credit as the credit is due to the taxpayers and citizens of this County. She said the taxpayers and citizens are responsible for Harnett County being where it is today and she thanked them. Commissioner Hill said there is one problem that bothers her as she leaves this Board and that is over $422,000 paid out to an attorney out of the County and is still going on when veterans, Habitat and nonprofits could have benefited. She said we have had problems with Harnett County Public Utilities for years but seemingly it has grown worse the past few years. Commissioner Hill said we need to think in terms of unity, unity will help to solve some of these problems. Commissioner Hill moved to approve the appointment listed below. Commissioner Burgin seconded the motion which passed unanimously. ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Christy Barton (nominated by Commissioner Hill) was appointed to serve on this committee for a term of one year expiring October 31, 2014. October 20, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 5 County Manager Mr. Burns presented the following reports: - Harnett Soil & Water Annual Report - Planning Services Report September 2014 - Veteran Affairs Activities Reporting September 2014 - Harnett County Schools Financial Statements - Interdepartmental Budget Amendments Mr. Burns informed commissioners that Emergency Management staff have been participating in several Ebola training sessions as this process continues. Weekly updates are provided in coordination with federal and state folks. Mr. Burns also noted all employees that could attend recently participated in Reasonable Suspicion and Drug Testing Training to coincide with our new Drug & Alcohol Policy. Lastly, the Veterans Courts Coordinator wanted to remind the Board that they are having a Treatment Court Graduation on November 12th at 2:00 pm in courtroom six on the third floor. Chairman Miller called for any new business. Commissioner Burgin, referencing the Harnett County Schools Current Expense Financial Statements provided in their board package, asked Mr. Burns to contact Superintendent Frye and request their full financials including how much they receive state, federal and locally and how much they spend. Commissioner Burgin also asked if staff had reviewed and discussed the additional charges of over $35,000 for the new Middle School that he thought were included in the original project cost. Mrs. Honeycutt responded that she believes they recently found out that their current construction budget was not in -line and this was part clean-up but she will follow -up and provide a summary sheet. Commissioner Springle inquired about the lack of notification of the recent transportation meeting hosted by the Dunn Area Chamber of Commerce. Commissioner Springle also asked if the Board would eventually sit down and discuss the most recent school capital outlay project list and clarify how this is going to work. Mr. Bums responded if the items listed fit the definitions under the 1/4 cent sales tax he thinks we are committed. Commissioner Springle clarified any money not spent would be put in a separate account and questioned why the School Board would want to spend that money as it comes in when we could be saving that money. Commissioner Springle requested some clarification from the School Board. Commissioner Springle noted the $100 Million School Bond would add 12.5 cents per $100 to our tax bill. There was no need for closed session. Commissioner Burgin moved to adjourn the meeting at 7:29 pm. Commissioner Hill seconded the motio hich passed unanimously aif et Regina e'er, Clerk October 20, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 5 ATTACHMENT 1 Board Report Date : 10/20/2014 Approved By : fl/2 AOC, /6 -,-qt-/ TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES Na. NameofTax sayer 1 DEMOSS, THOMAS SCOTT 0002109760-2013 - 2013- 000000 ax; interest and Penalties City 0.00 County 163.71 2 HORVATH, JODIE JOANNE City 0.00 HORVATH, 0001890262 - 2013 - ALBERT STEVEN 2013 - 000000 III County 79.50 3 MASON, ROY VALLON 5307 4 MASON, ROY VALLON 0000033291 -2014- City 0.00 2014 - 000000 County 70.00 0000033293 - 2014- City 2014 - 000000 0.00 County 70.00 5 WOLDSETH, NOLA M City 0.00 VANN, BRENDA 0000055772- 2014 - LOU 2014- 000000 County 402.77 6 WOLDSETH, NOLA M City 0.00 VANN, BRENDA 0000055773- 2014 - LOU 2014- 000000 S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER County 267.12 T6tai R egtxest status 163.71 Refund 79.50 Refund Reason Military Exemption Military Exemption Removed Solid Waste 70.00 Refund Fee; Home not livable 70.00 Refund 402.77 Refund 267.12 Refund City Total 0.00 County Total 1,053.10 Total to be Refunded 1,053.10 Removed Solid Waste; Home not Livable Land value; Coded Incorrectly Land value; Coded Incorrectly Board Report : 10/20/2014 Approved By : C- /0 ` L' — )1! TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES Name of Tax No. Payer Bilt# Tax, Interest and Total Request Penalties., Refund ' Status 1 HILL, FREDDIE 0000024115- 2014 -2014- 000000 S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER City County City Total County Total Total to be Refunded 0.00 580.00 Reason 580.00 Refund Elderly Exemption 0.00 580.00 580.00 ATTACHMENT 2 RESOLUTION FOR APPROVAL OF NORTHWEST HARNETT INSURANCE DISTRICT BOUNDARIES STATE OF NORTH CAROLINA COUNTY OF HARNETT WHEREAS, the laws of the State of North Carolina, and in particular North Carolina General Statute 153A -233, authorize County of Harnett to designate the boundaries of fire insurance districts for the purpose of insurance grading; WHEREAS, the Board of Commissioners of the County of Harnett has determined that protection of the health, safety and welfare of the citizens of County of Harnett would be enhanced and promoted by changes in the boundary lines of Northwest Harnett fire insurance district within County of Harnett; and WHEREAS, the map attached hereto as Exhibit A which includes the areas to be incorporated into such rated fire insurance districts has been prepared and is made a part of this resolution by reference; NOW THEREFORE, BE IT RESOLVED that the Board of Commissioners of the County of Harnett approve the boundary lines of all the Northwest Harnett fire insurance districts in County of IIamett in accordance with the map attached hereto as Exhibit A as if set forth fully herein, filed this date with the Board of County Commissioners and recorded in the minutes of said meeting, and that said rated insurance districts from and after the adoption of this resolution shall be as set forth in Exhibit A which is attached hereto and incorporated by reference as if set forth fully herein. ADOPTED this the 020 .tay of October, 201 <4_ CHAT AN OF -E HARNETT COUNTY BO = • D OF COMMISSIONERS ATTESTED CLE 6 Y i 3 P