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Home My WebLink About080414mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting August 4, 2014 The Harnett County Board of Commissioners met in regular session on Monday, August 4, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Member absent: Joe Miller, Chairman Staff present: Tommy Burns, Harnett County Manager Joseph Jeffries, Deputy County Manager Jennifer Slusser, Senior Staff Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Vice Chairman House called the meeting to order at 9:00 am. Commissioner Hill led the pledge of allegiance and invocation. Vice Chairman House called for additions and deletions to the published agenda. Mr. Burns requested the addition for consideration resolutions endorsing the installation of road improvements by NC DOT on Ernest Lane, Bond Lane and Hickorydale Lane/Lucas and Tucker Lane. Commissioner Hill moved to approve the agenda as amended. Commissioner Springle seconded the motion which passed 4 - 0. Commissioner Springle moved to approve the items listed on the revised consent agenda. Commissioner Hill seconded the motion which passed 4 - 0. 1. Minutes: - July 7, 2014 Regular Meeting - July 21, 2014 Regular Meeting 2. Budget Amendments: 38 Health Department, Division on Aging Code 110-7501-441.32-11 Family Care Support 110-7501-441.60-33 Materials & Supplies 110-0000-331.75-01 Family Caregiver Support 39 Medical Self -Insurance Fund Code 906-9802-410.21-06 Payment of Claims 906-9802-410.30-29 Consulting/Broker Fee 483 decrease 200 decrease 683 decrease 500,000 decrease 934,000 decrease August 4, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 4 39 Medical Self -Insurance Fund continued Code 906-9802-410.30-31 Administrative Fee 906-9802-410.30-32 Stop Loss Insurance 906-0000-353.98-02 Medical Insurance Premiums 40 Dental Self -Insurance Fund Code 907-9804-410.21-07 Payment of Claims 907-9804-410.30-31 Administrative Fee 907-0000-353.98-07 Dental Insurance Premiums 42 Cooperative Extension Code 110-7300-465.60-39 Other Materials (Better Kid Care) 110-0000-331.73-05 Better Kid Care 43 Cooperative Extension Code 110-4300-465.32-39 Pesticide Recycling 110-0000-334.73-19 Pesticide Recycling 44 Airport Code 333-8300-406.45-30 333-0000-389.71-00 45 Airport Code 332-8300-406.45-30 332-0000-389.71-00 46 Solid Waste Code 580-6600-461.74-74 580-0000-334.66-01 580-0000-399.00-00 47 Sheriff's Office Code 110-5100-420.60-33 110-0000-353.51-01 Runway 5 Apprch/Clearance Eng/Prof Capital Reserve Runway 5 Apprch/Clearance Eng/Prof Capital Reserve Capital Outlay State Grant Fund Balance Appropriated Materials & Supplies Contributions & Donations — Sheriff 276,000 increase 285,000 increase 873,000 decrease 340,000 increase 36,000 increase 376,000 increase 2,520 increase 2,520 increase 825 increase 825 increase 538 increase 538 increase 749 increase 749 increase 36,000 increase 25,000 increase 11,000 increase 50 increase 50 increase 3. Harnett County I.T. Department (GIS/E911 Division) requested permission to use the sole source purchasing option to purchase an additional ArcGIS Concurrent Use License from Environmental Systems Research Institute, Inc. (ESRI). ESRI provides the software maintenance for the County GIS/E911 System. The new ArcGIS license will be used by GIS/E911 staff to maintain the Address Points Layer and Road Center Lines in the County GIS/E911 System. The cost of the license is $5,713 and will be paid out of the Emergency Telephone System Budget. 4. Harnett County Cooperative Extension requested permission to receive a grant for Core Services from Child Care Networks, Inc. for the 2014-2015 fiscal year for the proposed amount of $33,673 contingent upon available funding for delivery of services. August 4, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 4 5. Harnett County Cooperative Extension requested permission to re -apply for the Adolescent Parenting Program Grant up to $75,000 for FY 2015/16 funded by the Teen Pregnancy Prevention Initiative of the NC DHHS — Health Services of Raleigh, NC per the recommendation from the Teens As Parents Executive Committee. 6. County Engineer requested approval of a grant contract with NCDENR in the amount of $25,000 to install two 30 CY self-contained compactors that will be located at each landfill to accept recyclables. There is a local cash match of $11,000. 7. Harnett County Public Library requested the reclassification of the Information Services Specialist position. This position had previously been frozen due to Early Retirement in 2013. It was a Grade 73 Information Services Specialist and we are requesting that it be reclassified to a Grade 70 Information Technology Librarian/Assistant Director position. It will combine some of the aspects of the ISS position with more traditional Librarian administrative and oversight duties. 8. Administration requested approval of the 2015 County Holiday Schedule. 9. Public Utilities requested approval of write-offs for 2nd quarter of 2014 in the amount of $23,067.58. All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage the collections of bad debt. HCDPU is currently using the Local Government Debt Setoff Program and On -Line Collections, Inc. to help collect delinquent accounts. 10. Public Utilities requested approval of the 42 MGD Water Treatment Plant Project Ordinance. This project consists of the modification and additions to the existing Harnett Regional Water Treatment Plant to increase the treatment capacity to 42 MGD. It also consists of modifications to the South Regional Booster Station. This project will increase the water treatment capacity from 27 to 42 MGD and will also increase the hydraulic ability to move water to Moore County and the southwestern area of the County. This project will mainly be funded by Moore County while the remainder of the funds coming from HCDPU reserves. 11. Senior Staff Attorney requested the Board authorize the County Manager to sign authorization giving Spectra Energy Partners, LP consent to perform survey activities on the County's property. 12. Resolution of the Harnett County Commissioners for the Installation of Road Improvements on Ernest Lane. (Attachment 1) 13. Resolution of the Harnett County Commissioners for the Installation of Road Improvements on Bond Lane. (Attachment 2) 14. Resolution of the Harnett County Commissioners for the Installation of Road Improvements on Hickorydale Lane/Lucas and Tucker Lane. (Attachment 3) August 4, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 4 Vice Chairman House opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. Commissioner Hill moved to approve the appointment listed below. Commissioner Springle seconded the motion which passed 4 - 0. Fireman's Relief Fund Board - Flatbranch Fire Department Larry Adams (nominated by Commissioner Hill) was appointed to serve on this Board, replacing Ron Burgess, as the Flatbranch Fire Depainnent representative. Mr. Burns told the Board he would be meeting with Superintendent Tom Frye later in the week and asked if they had anything specific they would like for him to discuss in addition to: 1) roof repairs; 2) having some of the board meetings in some of the high schools; 3) possibly setting up a tour of the new middle school; and 4) issue about the contracting and energy efficient project. Commissioner Burgin requested a joint meeting with the Board of Education as soon as possible to discuss the proposed energy efficient project and invite the representatives from Senator Rabin and Representative Lewis's office who have contact with the contractor. Commissioner Burgin said this proposed project is different than what Duke Energy offers. Mr. Burns noted staff would discuss the Boone Trail and Shawtown projects with the Board of Education at their upcoming September 30th joint meeting. Commissioner Burgin asked that this joint meeting be scheduled sooner if possible. Commissioner Springle asked Mr. Burns to also ask about six acres of sod recently purchased by the School Board. Commissioner House would also like to know how the School Board plans to educate the public on the bond referendum and how we can assist them. Mr. Burns reported that Harnett Forward Together Committee will meet with the Board during the August 26, 2014 Special Session. Mr. Bums responded that he still has not heard anything back from Harnett Health regarding the County's requests for an update. Vice Chaiiman House called for any new business. Commissioner Springle noted Harnett County is a part of District 6 of the NCACC which consists of Cumberland, Harnett and Sampson counties. Since 1998 District 6 has complied with a two year rotation agreement which would have Harnett County representing the district 2014-2016. Commissioner Springle moved to nominate Commissioner Burgin to represent District 6. Commissioner Hill seconded the motion which passed 4 — 0. There was no need for closed session. Commissioner Burgin moved to adjourn the meeting at 9:09 am. Commissioner Springle seconded the motion which passed unanimously. Gary House, ice Chaiiiiian arlet Re ina eler, Clerk ust 4, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 4 ATTACHMENT 1 Harnett C 0 U N TY RESOLUTION OF THE HARNETT COUNTY COMMISSIONERS FOR THE INSTALLATION OF ROAD IMPROVEMENTS ON ERNEST LANE WHEREAS, NCDOT has requested a resolution for the Harnett County Commissioners endorsing the installation of improvements on Ernest Lane from SR 2039 (Walker Road) to the dead end located in Harnett County WHEREAS, the Department of Transportation proposes to make improvements to bring the road up to minimum state standards for addition to the state road system WHEREAS, the construction of these improvements will be at no cost to Harnett County NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY THAT: The Harnett County Commissioners endorse the concept of the Department of Transportation improving Ernest Lane. Adopted this the 4th day of August, 2014 by the Harnett Coun d of Commissioners. `t�� ttrrrrrrrr. t�\.o. co11,1A4 /o,,. Z•C • gym:" Attest: Marga -t Regina ler, Clerk to the Board strong roots = new growth Joe Miller,®Chaitman www.harnett.org ATTACHMENT 2 Harnett COUNTY www.harnett.org RESOLUTION OF THE HARNETT COUNTY COMMISSIONERS FOR THE INSTALLATION OF ROAD IMPROVEMENTS ON BOND LANE WHEREAS, NCDOT has requested a resolution for the Harnett County Commissioners endorsing the installation of improvements on Bond Lane from NC 27 to the dead end located in Harnett County WHEREAS, the Department of Transportation proposes to make improvements to bring the road up to minimum state standards for addition to the state road system WHEREAS, the construction of these improvements will be at no cost to Harnett County NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY THAT: The Harnett County Commissioners endorse the concept of the Department of Transportation improving Bond Lane. Adopted this the 4th day of August, 2014 by the Harnett Coun Attest: G.0 NI Gina heeler, Cler the Board strong roots e new growth d of Commissioners. Joe Miller, hairman ATTACHMENT 3 Harnett COUNTY RESOLUTION OF THE HARNETT COUNTY COMMISSIONERS FOR THE INSTALLATION OF ROAD IMPROVEMENTS ON Hickorydale Lane/ Lucas and Tucker Lane WHEREAS, NCDOT has requested a resolution for the Harnett County Commissioners endorsing the installation of improvements on Hickorydale Lane/ Lucas and Tucker Lane from SR 1209 (Barbeque Church Road) to the dead end located in Harnett County WHEREAS, the Department of Transportation proposes to make improvements to bring the road up to minimum state standards for addition to the state road system WHEREAS, the construction of these improvements will be at no cost to Harnett County NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY THAT: The Harnett County Commissioners endorse the concept of the Department of Transportation improving Hickorydale Lane/ Lucas and Tucker Lane. Adopted this the 4th day of August, 2014 by the Harnett Countyof Commissioners. Attest: abs Gina Wheeler, Clerk :the Board www.harnett.org Joe Miller, hairman strong roots • new growth .011111111 `S1 O Q. Off%