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HomeMy WebLinkAbout11061972MINUTES OF THE MEETING OF NOVEMBER 6, 1972 REGULAR MEETING MORNING PRAYER MINUTES DONALD COOPER ENGINEER The regular monthly meeting of the Harnett County Board of Commission- ers convened on November 6, 1972, Courthouse, Commissioners Room, at 9:30 a.m., with all members present, also H. D. Carson, Jr., Clerkto the Board and Marshall Woodall as County Attorney. Commissioner Gilbert Brown led the morning prayer. The minutes of the October meeting were approved as read. Donald Cooper, Resident Engineer, State Highway Commission and Mr. Autry of the local office, were present at the meeting. No road pet- itions were presented and the Board had a short discussion with Mr. Cooper and Mr. Autry. General informative discussion was held regard- ing the dedication services for the new bridge near Erwin, which is set for December 5, 1972, 2:00 p.m. GEO. W. WILLIAMS Mr. George W. "Jo -Jo" Williams appeared before the Board in regards to the pricing of his real property in Stewart's Creek Township. The Chairman told Mr. Williams that he would talk with Thomas Allen, Tax Supervisor, about the matter and await his recommendation. ROGER MONTAGUE SCS COUNTY NACO Roger Montague from Soil Conservation Service appeared before the Board. The Board was informed that the letter of intent to comply with the resolution presented by the HC Planning Board in regards to the county -wide soils survey, was duly written =and delivered to the proper authority. Mr. Montague, with the help of the Board of Commissioners, plan -ed a tour of some areas of the county, and set the tour date for Nov. 16, 1972, leaving the locality at 10:00 a.m. ACHIEVEMENT FAIR Mr. Brock read a letter to the Board from NACo. It reads in part as follows, "The 1973 NACO Annual Conference will be a "County Achieve- ment Fair ". We would like to have a s many programs and counties represented as possible. Enclosed are guidelines and an application form for the New County, USA Achievement Awards. I hope you will consider entering your soils survey program and any other appropriate programs ymxx your county has. Sincerely yours, /s /Florence Zeller." The Board was in favor of participating in this program. The Chair- man indicated that he would arrange a meeting with Mr. Montague and fill out the forms. TERRELL SHAW W. EM JONES TAX COLLECTOR THOMAS ALLEN TAX SUPERVISOR O.H. LUCAS HEIRS PROPERTY Re: listing Terrell Shaw came-before the Board in regards to the telephone ser- vice in the Anderson Creek Township area. He said he had hearkthat the area immediately surrounding his home community was to be taken under the Fayetteville Exchange, and that many of his customers lived in and were from the area supplied by the Lillington Exchange. Therefore, he requested that the Board do anything they could to keep the service as it now exists. The Chairman informed Mr. Shaw that he would investigate the matter and report back to the Board his findings. W. Earl Jones, Tax Collector, presented the report for his department. Thomas Allen, Tax Supervisor, presented the following requests for refunds: Glen Davis Newton, Averasboro Township, a discovery in- correctly computed in the amount of $1.26. Thomas Farm Supply, ULR Twp., difference in the value of trucks in the regular listing - $4.00. Commissioner Cotton moved to approve the requests, Commissioner McLamb seconded the move and it carried. E. Marshall Woodall presented the following resolution for the pleas- ure of the Board: RESOLUTION THAT WHEREAS, it has been made to appear to the Board of Commissioners that during the 1964 re- valuation program, the Tax Supervisor caused a real estate property listing be made in the name of O. H. Lewis Heirs, for Anderson Creek Township, consisting of one acre of land valued at $720. and a store building valued at $2,412.; that said listing has been made each year beginning with the tax year of 1964 through and including the tax year 1971, with a total tax assessment for the said tax years in the amount of $198.53, plus penalties and interest; that none of said taxes have been paid and that the county Tax Attorney has caused a tax suit to be commenced to foreclose said property to satisfy the taxes, penalties and interest now due, said tax suit bearing SD #3652, and; (82 9i 9j WHEREAS, it has been made to appear to the Board of Commissioners that the afore,r said one acre of land has also been listed for taxes in Anderson Creek Township along with a 48.69 acre tract of O.H. Lewis Heirs, shown on card #390 - Anderson Creek Township - Buildings and lands being valued at $17,040.; but that the afore said store Building valued at $2,412. has not been listed on said card #390, all to the effect that said one acre of land valued at $720. has been double listed for tax years 1964 through and including tax year 1971; and, WHEREAS, one of the owners of said property - Mrs. Alice G. White - has appeared before the Board of Commissioners and stated that the taxpayers were unaware of the double listing and of the failure of the listing of the store Building on the abstract being signed by Mrs. White on behalf of all the owners - abstract su - ported by tax property card #390; and WHEREAS, the Tax Supervisor and the County Tax Attorney recommend to the Board of Commissioners that the present listing of O. H. Lewis Heirs consisting of the one acre of land valued at $720. and the store building valued at $2412. for tax years 1964 - 1971 be released and the aforesaid tax suit be dismissed provide the taxpayers presently owning said property agree to list the store building valued at $2412. for tax years 1967 - 1971 being five years as by law provided an further agree to pay said taxes, and WHEREAS, it appears to the Board of Commissioners that Mrs. Alice G. White has listed the said store Building as follows: Huey White, Alice G. White and Jerry Lewis, 5012 Higgins Street, Fayetteville, N. C. NOW, THEREFORE, BE IT RESOLVED as follows: (1) That the Tax Supervisor be and he is hereby authorized to cause the afore- said listing of said one acre of land and store building and the taxes assessed thereto be released for the tax years 1964 through and including 1971; provided that said taxpayers shall list and pay the taxes due for the store building valued at $2,412. for the tax year 1967 - 1971. (2) That the tax Attorney be and he is hereby authorized to cause tax suit bear- ing SD #3652 to be dismissed. Commissioner Cotton moved to approve the resolution, Commissioner Brown seconded the move and it carried unanimously. !REQUEST FOR ASSISTANCE ZN WATER LINE. !COATS ASEY FOWLER C PLANNING D. Letter PROPOSAL FROM MOORE GARDNER & ASSOCIATES. 4j E. Marshall Woodall, Attorney for the Town of Coats, and Nassie Dor- man, member of Coats Town Board, came before the Board to again re- quest an appropriation in an amount of $2,740., previously presented to the Board but without success, to re present a request for funds of the difference in the cost of installing an 8" line over a 6" water line in Coats. Mr. Woodall asked the Board to reconsider this request for one interpretation of the policy the county adopted in 1968 indicated that the county would bear 55% of expense similar, not to exceed $15,000., and the $2,740. was less than the provision of the policy. Commissioner McLamb made a motion to approve the request from the Town of Coats and ato appropriate the requested $2740., Commissioner Brown seconded the motion providing that this be in compliance with, the county policy, Commissioner Ray seconded the motion and it carried unanimously. Casey Fowler, Chairman HC Planning Board presented a letter to the Board requesting that authority be delegated to make application to the state for a grant to finance a study committee for a water sys- tem for Harnett County. Moore, Gardner & Associates prepared the following proposal as to the implementation of the study and is recorded in the minutes as follows: from C.S. Fowler Dear Mr. Brock:. At the October 16 meeting of the Planning Board, the Board d' Commissioners and representatives of municipalities and the Development Commission, the Planning Board went on record in unanimous support for the study to be made to form a special water district of Angier, Buies Creek, Coats and Lillington. The Board feels that this will be .a difinite step toward a future county -wide water system Therefore, the HC Planning Board, hereby requests and recommends that the Harnett County Board of Commissioners apply for state grant enabling us to make the necessary engineering study to form a special water district of the Angier, Buies Creek, Coats and Lillington areas. Respectfully, HARNETT COUNTY PLANNING BOARD, /s/ Casey S. Fowler, Chairman 6th This agr- ement, made and entered into this REM day of November, 1972, by and between Moore, Gardner & Associates, Inc. of Asheboro, North Carolina and the County of Harnett, North Carolina, abody politic duly organized and existing under the laws of the State of North Carolina. WITNESSETH That whereas, preliminary reconnaissance surveys and reports reveal that a region! method of treatment, transportation and distribution of potable water for the central and northeastern portions of the County can be achieved at a single water treatment facility located to service all of the Angier, Buies Creek, Coats and Lillington ser- vice areas, as well as Fuquay Varina in Wake County; whereas it is considered to be more efficielnt and less costly to maintain one, rather than four or five water treatment facilities; whereas the governmental agencies have determined that only the most economical, regional solution avail- able can be employed to serve the needs of areas to be considered for government grants; and whereas the County of Harnett wishes to initiate action to accomplish provision of facilities that will best serve the interests of its citizens; and whereas Moore, Gardner & Associates, Inc., Consulting Engineers of Asheboro, North Carolina have tendered a proposal for performanc of the necessary preliminary surveys, studies, construction cost survey and feasibility study, in a manner that will give proper considerations to present and projected future requirements for water distribution, transportation and treatment facilities required for the service area, giving recommendations as to organizational and operating procedures to be followed; and whereas the Board of Commissioners desire to employ Moore, Gardner & Associates, Inc. to provide the services hereinbefore outline} the Board of Commissioners of Harnett County and Moore, Gardner & Associates, Inc. have agreed with each other with each other to the conditions hereinafter outlined: 1. The Engineers will proceed to make studies, surveys and investigations necessary to evaluate current conditions of water facilities within the municipalities of Angier, Coats and Lillington, as well as the community of Buies Creek; to perform from said studies the preliminary planning as may be necessary to project a system or systems that will service the aforementioned primary service areas and also investigate the economic feasibility of servicing areas adjacent to these primary areas, including the possibility of supplying the Fuquay Varina area of Wake Co.; to investigate the estimated costs of such a regionalized facility and the economic impact upon citizens of Harnett County who reside within the areas projected to receive such service. 2. The Engineers will prepare and include in the study such drawings, maps and diagrams as are necessary to illustrate the existing and future water systems of the County within the areas described above. The illustrations will include sizes and locations of main water distribution lines, pumping stations, elevated storage tanks, ground storage tanks and treatment plant for existing and future water systems. 3. The Engineers will make recommendations for present and future needs relative to water demands, outlining the basis of design necessary for the development of adequate water facilities for the present and future needs of the service areas as previously outlined. 4. The Engineers will prepare cost estimates for the recommended facilities and outline possible methods of financing the projects involved. The cost estimates will be based upon projected 1973 construction costs and can be readily adjusted at a future date to reflect any upward or downward trends in the cost of construction projects. 5. The Engineers will meet with the County of Harnett Board of Commissioners, representatives of the Boards of Commissioners of the municipalities of the County and /or committee from any third party district or quasi - governmental agency designated to consider the results of the study, to review the results of the study in its various preliminary stages of development and will make formal presentation of the findings within eight months after notice to begin the study. 6. The final Water Study for County Districts will be published and 50 copies delivered to the Connty of HARNETT BY THE Engineers. For the Services outlined the County of Harnett Agrees to pay Moore, Gardner and Associates, Inc. a lump sum amount of $9,000. Should Moore, Gardner [ Associates, Inc. be selected as Engineers for performance of the work of preparing final plans, specifications and performing the Engin- eering Services incident to the construction of the project or projects as recommended for construction in this report, then the entire cost for preparing this Study and Report will be credited to the Engineering Cost for the Additional services, when such costs are computed according to a subsequent agreement, based upon the latest chart for fees as may be established by the American Society of Civil Engineers. Time schedule for accomplishment of the required work shall be two hundred forth days and shall be initiated within 10 days after acceptance by the County of Harnett. In witness whereof, each of said parties has caused this Agreement to be executed in its name and on its behalf by its duly authorized officers, all by authority duly given by their res- pective governing bodies, and an executed copy thereof is retained by eash of said parties. COUNTY OF HARNETT Attest: BOARD OF COMMISSIONERS Clerk to the Board Chairman Attest: MOORE, GARDNER & ASSOCIATES, INC. /s/ Charles C. Dorsett /s/ richard H. Moore, Secretary President Commissioner Cotton moved that authorization be given to the Chairman to make application to the appropriate state agency for the purpose of getting a grant in the amount of $9,000. for funding the engineer's study for the possibility of establishing water system for Lillington, Angier, Coats, And Buies Creek. Commissioner McLamb seconded the motion and it carried. ORDER AUTHORIZING $7,000,000. SCHOOL BUILDING BONDS Alton Gray, School Superintendent and School Board Attorney Robert H. Jones appeared before the Board. Commissioner Cotton introduced the following resolution named "ORDER AUTHORIZING $7,000,000. SCHOOL BUILDING BONDS ", As recorded herewith: WHEREAS, THE HARNETT COUNTY BOARD OF EDUCATION HAS CERTIFIED TO THIS BOARD A RESOLUTION passed on September 5, 1972, showing that adequate school facilities are not now available in Harnett County as required by law, and that it is necessary for the proper maintenance, conduct and improvement of the public school system in Harnett County to erect additional school build- ings, enlarge existing school buildings and acquire necessary land and equipment therefor to provide additional school facilities in said County, the estimated cost of which is $7,000,000.; and WHEREAS, SAID RESOLUTION REQUESTS THE BOARD OF COMMISSIONERS TO TAKE ALL NECESSARY STEPS, including the calling of a special bond election, in order that funds may be provided for such school facilities; and WHEREAS, THE Board of Commissioners has carefully examined the facts and has determined and does hereby find as a fact that said statements of said resolution are true and that it has , 84 become the duty `"`deid -Board of commissioners, acting as an administrative agent of the State in providing a State system of public schools, to order the issuance of bonds of the County of Harnett so that the school facilities mentioned in paragraph 1 of this order may be provided in order to maintain the nine months' school term in the County of Harnett as required by Section 2 of Article.. IX of the Constitution; now, THEREFORE, be it ordered and resolved by the board of commissioners for the county of harnett; 1. That, pursuant to the County Finance Act, as amended, and in order to maintain the nine months' school term in said County of Harnett as required by Section 2 of Article IX of the Constitution, the County of Harnett, N. C. is lereby authorized to contract a debt. in addition to any and all other debt which said county may now or hereafter have power or authority to contract, and in evidence thereof to issue School Buildin Bonds of said County in an aggregate principal amount not exceeding $7,000,000. for the purpose of providing funds, with any other available funds, for erecting additional school buildings and other school plant facilities, remodeling, enlarging and reconstructing esisting school buildings and other school plant facilL ities and acquiring necessary land and equipment therefor in order to provide additional school facilities in the County of Harnett. 2. That a tax sufficient to pay the principal of and the interest on said bonds when due shal be annually levied and collected. 3. That a statement of the debt of the County for school purpeses has been filed with the Clerk and is open to public inspection. 4. That this order shall take effect when approved by the voters of the county at an election as provided in said Act. Thereupon, on Motion duly made, seconded and unanimously carried, the Board designated the County Auditor as the officer to make and file firth the clerk the sworn statement of debt and asessed valuation of the County which is required by The County Finance Act, as amended, to be filed before the final passage of the order which was introduced at this meeting. Thereupon the County Auditor filed with himself as Clerk, in the presence of the Board, the sworn statement of debt and asessed valuation as so required. Thereupon the order entitled: "ORDER AUTHORIZING $7,000,000. SCHOOL BUILDING BONDS" was passed on first reading. On motion duly made, seconded and unanimously carried the Board fixed 10:0'clock A.M., November 20, 1972, as the hour and day for the public hearing upon the foregoing order, and directed the clerk to publish said order, together with the appended note as required by The County Finance Act, as amended, in the Daily Record, the Dunn Dispatch and the Harnett County News, not later than the tenth day before said date. STATEMENT CONCERNING' SCHOOL dINDEBTEDNESS_ Vi H. D. Carson, Jr., County Auditor, filed the "STATEMENT CONCERNING SCHOOL INDEBTEDNESS" with himself as stipulated int he foregoing resolution. COUNTY OF HARNETT STATEMENT CONCERNING SCHOOL INDEBTEDNESS I, H. D. Carson, Jr., County Auditor of the County of Harnett,North Carolina, do make. and &le the following statement of the financial sondition of said County, having been designated by the Board of Commissioners for that purpose. Said statement includes a statement of debt in- curred and to be incurred for school purposes under orders either introduced or passed, whether evidenced by bonds, notes or otherwise, and whether incurred by original creation of the debt or by assumption of debt, including debt incurred by the County Board of Education, and incl- uding debt to the State or any department thereof, but not including obligations incurred to meet appropriations in anticipation of revenues to an amount not exceeding the amount of the last preceding tax levy for school purposes: (a) The assessed valuation of property as last fixed for county taxation, $ 175,000,000. (b) Outstanding debt for school. purposes $1,000,000. (c) Bonded school debt to be incurred under orders either passed or introduced: School building Bonds $7,000,000. (d) The sum of items (b) and (c) $8,000,000. (e) School sinking funds, being money or investments thereof pledged and held for the payment of principal of outstanding school debt. $77,000. (f) School credits, being principal sums owing to the County from school districts which are pledged to and when collected will be used in the retirement of outstanding school debt.. $.00 (g) Amount of unissued funding and refunding school bonds included in gross debt None. (H) The sum of items (e) , (C) and (g) $77,000. (i) Net school debt being the sum by which item (d) exceeds item (h) $7,923,000. (j) The percentage that the net school debt bears to said assessed valuation 4.53% /s/ H. D. Carson, Jr. County Auditor i]OFFICE SPACE FOR NUTRITIONISTS In reference to office space for the nutritionists of Harnett County, Commissioner McLamb made a motion to contract to rent the basement building office space from Farm Bureau to house the nutritionists' headquarters, which will be the central location for five counties. Commissioner Brown seconded the motion and it carried. Endorsement - JURY FEES The matter of jury fees was brought to the Board's attention, by means of a letter and newspaper clipping from one of the Commissioners from Lee County regarding increasing the rate of pay for jurors. The commissioners agreed to bring the matter to the attention of the legislators. TAX & WELFARE LIEN ATTORNEY E. Marshall Woodall, Tax & Welfare Lien Attorney presented the foll- owing reports: WELFARE LIEN REPORT Collection on Taxes: Geo. A. Cameron SD 3328 SC Glen E.Howry 3642 Duke Steina Mae Sprangle CVD 0863 Ave. Robert E. Godwin SD 3452 Ave Lewis McLean SD 3142 ULR Leo J. Biggie CVD 0758 SC Total $ 301.54 227.44 719.00 1,909.40 356.16 243.02 3,757.46 $ 10.00 20.00 20.00 30.00 10.00 20.00 110.00 1. Collection of Lien against Elma Thomas in amount of $224.00 - Att- orney Fee: $33.60. 2. Consideration of offer to pay $100.00 for release of Lien against lands owned by Mrs. Maude C. Owen of Angier, N. C. Inforamtion: Lien amount Property $783.00 - Home and lot on Broad Street, Angier, N. C. Valued for taxes at $6,609. Prior Liens: On Property: 1. Deed of Trust in favor of First Citizens Bank in amount of $3,230. filed on record at 10:30 a.m., March 24, 1966, in Book 482,Page 180. 2. Deed of Trust in favor of Fred Owen and R.A. Owen in amount of $6,500. filed on recorde at 10:35 a.m. March 24, 1966 in Book 482, Page 183. Filing date of County Lien: 4 p.m. July 23, 1968 Advice: Accept $100. offer. Commissioner Cotton moved to adopt the following resolution, Comm- issioner McLamb seconded the motion and it passed. THAT WHEREAS, it has been made to appear to the Board ofConunissioners that the heirs of Mrs. Maude C. Owen have offered to pay the sum of $100 for release of those lands owned by Mrs. Owen on Broad Street in Angier, N. C., from the county's welfare lien filed against Mrs. Owen at 4 p.m. July 23, 1968; and WHEREAS, it has been made to appear that the county's lien is subsequent to the following prior liens against said property: (1) Deed of Trust indebtedness in favor of First Citizens Bank in the amount of $3,230. filed at 10:30 a.m. March 24, 1966 in Book 482, page 180, Harnett County Registry. (2) Deed of Trust indebtedness in favor of Fred Owen and R. A. Owen in the amount of $6,500., filed at 10:35 a.m., March 24, 1966, in Book 482, page 183, Harnett County Registry. That the tax value of said property is $6,609., that Mrs. Owen owned no personal property with which to pay funeral expenses or other debts and costs of adminis- tering her estate; that it appears that $100. is as much as the county could expect to receive as payment on its lien and that the county should authorize the Welfare Attorney to accept said offer. NOW THEREFORE, BE IT RESOLVED, that the aforesaid property owned by Mrs. Owen in Angier, North Carolina, be released from the county's welfare lien filed in Book 4, page 462, Office Clerk of Superior Court and that the county tax and Wel- fare Attorney be and he is hereby authorized to take such action as to cause said lands to be released by making appropriate notation on the docket record in the office of Clerk Superior Court and filing copy of this resolution therein, all to be done upon receipt of $100. BI CENTENNIAL COMMITTEE CHAIRMAN The Board asked that Ted Malone of Harnett County News and Wade Lucas of the Dunn Dispatch and Commissioner Ray meet to gather names to suggest to the Board for a Chairman to serve in the Bi- Centennial 86 Committee. These suggestions will be submitted on November 16, 1972 9:00 a.m. at a called session of the Board. invitation to COKESBURY Commissioner Cotton informed the group that representatives from CCokesbury United Methodist Church had extended invitations for the s1 _ Board to attend 'their revival services. on Tuesday,. November 14, 1972 for a "Recognition of County and Local Government" night. BADJOURNMENT The Board adjourned at 12:15 p.m. and went to the HC Library for their annual picnic. ecretar C1'erk'to the Boaaarrd "/ / f C£z othe Board SPECIAL CALLED MEETING NOVEMBER 16, 1972. All board members were present for a special called session of the Board on Thursday, November 16, 1972. The meeting convened at 9:30 a.m. for a session for the purpose of handling some small matters before setting off on a tour of the County, arranged by Roger Montague of the Soil Conservation Depart ment, transportation provided by Mr. Alton Gray, Superintendent of Schools. ',EXPANDING THE SOCIAL SERVICE ,BOARD In reference to a previously discussed item of business as to the expanding of the Social Services Board from a 3 -man Board to a 5 -man Board, Commissioner Brock presented three names to Mr. Brown, Chairman of the Social Services Board, as suggestions for candidate= to fill the position created on the Board. The names presented are Mack R. Hudson, Clyde I Shepherd, and Jessie Ruth Cameron. Commissioner Cotton indicated that he would present three names from his district soon. 'g AMENDMENT RE: GROVE FIRE DISTRICT The Board accepted the following resolution by a motion by Commissioner Cotton, and a second by Commissioner Ray: THAT WHEREAS, a resolution relating to Grove Fire District was passed at the October 2, 1972 meeting; and WHEREAS, the legal notice appears as part of Paragraph 8; and WHEREAS, the Harnett County News, inadvertently failed to publish the notice on October 28, 1972; and I9 WHEREAS, even though the legal notice was ommitted from the Harnett County News, a full story was, in fact, published as arews item in the Harnett County News: and WHEREAS, the law does not require that publication of notice run for five successive weeks next preceding the date of the election; and WHEREAS, the Board of Commissioners are of the opinion that publication for four success - i ive weeks prior to the date of the election is sufficient and that the election process F1 should not be stopped because of the failure to publish on October 28, 1972; NOW, THEREFORE, BE IT ORDERED AND RESOLVED by the Board of County Commissioners of Harnett County, that; 1. Paragraph 7 of the resolution pertaining to Grove Fire District which appears in the October 2, 1972, minutes be changed and amended i8 to read as Follows: ij "That the Board of Elections of Harnett County shall cause to be published in the Harnett County News, a newspaper published in Lillington, North Carolina, at least once each week for at least four successive weeks next preceding the date on which said election is to be held, a notice reading as follows: NOTICE OF SPECIAL ELECTION AND NEW REGISTRATION IN THE GROVE FIRE DISTRICT, COUNTY OF HARNETT, NORTH CAROLINA: A special election will be held in the Grove Fire District between 6:30 a.m. and 6:30 p.m., on Saturday, December 2, 1972, at which time the qualified voters in said Grove Fire District shall be entitled to vote upon the question of levying and collecting a special tax on all taxable property in said district, of not exceeding Fifteen Cents ($.15) on the One Hundred Dollars ($100.) valuation of the property, for the purpose of providing fire protection in said district. If said election is carried, the Board of County Commissioners of Harnett County sahll be authorized and directed to levy and collect in said district a tax in such an amount as it may deem necessary, not exceeding Fifteen Cents ($.15) on the One Hundred Dollars