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HomeMy WebLinkAbout08031987 (2)HARNETT COUNTY BOARD OF COMMISSIONERS' MEETING, AUGUST 3, 1987 1 1 The Harnett County Board of Commissioners met in regular session on Monday, August 3, 1987, at the County Office Building, Lillington, North Carolina with the following members present: Bill Shaw, Rudy Collins, Mack Reid Hudson, Mayo Smith, and Chairman Lloyd G. Stewart presiding. Others present were: Vanesss W. Young, Clerk to the Board; Dallas H. Pope, County Manager; Glenn Johnson, County Attorney, and Kay S. Blanchard, Recording Secretary. CALL TO ORDER Chairman Stewart called the meeting to order at 9:10 a.m. PRAYER Commissioner Shaw led the morning prayer. MINUTES APPROVED The minutes from the Board of Commissioners' meeting of July 20, 1987 were approved. D.O.T. Ray Stone, Highway Maintenance Engineer with the NC Dept. of Transportation appeared before the Board to discuss road matters and situations in Harnett County. Commissioner Smith made a motion to approve the following resolution adding the roads in Oak Grove Subdivision to the State's system for maintenance. Commissioner Hudson seconded the motion and it passed with a unanimous vote. HARNETT COUNTY. NORTH CAROLINA. RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners do hereby, by the proper execution of this document, request that the North Carolina Board of Transportation add to the State's Secondary Road System for Maintenance the roads in Oak Grove Subdivision located off SR 1793. This the 3rd day of August, 1987. ATTEST: Vanessa W. Youn / Clerk HARNETT COUNTY, NORTH CAROLINA. HARNETT COUNTY BOARD OF COMMISSIONERS t /I/// /L' /,C - -- / loyd G. Stewart, Chairman Commissioner Hudson made a motion to approve the following resolution adding the roads in R. A. McLamb's Subdivision to the State's system for maintenance. Commissioner Smith seconded the motion and it passed with a unanimous vote. RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners do hereby, by the proper execution of this document, request that the North Carolina Board of Transportation add to the State's Secondary Road System for Maintenance R. A. McLamb's Subdivision located near Coats off SR 1700. This the 3rd day of August, 1987. ATTEST: A�/�AAJ Vanessa W. Young, HARNETT COUNTY BOARD OF COMMISSIONERS J L oyd G. Stewart, Chairman 3;32 INSURANCE PROPOSSAL Mr. Dal Snipes, President, Snipes Insurance Service, Inc.., appeared before the Board and presented a proposal from his company for the County's liability and property insurance. The Board will consider Mr. Snipes' proposal. Mrs. Jennifer Walker and Mr. Larry Thomas briefed the Board on the need of a substance abuse awareness committee for Harnett County. The Board will con- sider the matter and address it at the next Board meeting. SUBSTANCE ABUSE AWARENESS COMM. AGRI. EXT. REPORT Mr. James Goff, Agriculture Extention Director, Home Economics Extension Agent, appeared before activities of their department and programs and to the citizens of the County. and Mrs. Jennifer Walker, the Board and reported on services that are available UPDATE RE: TRANSPORT Glenn Johnson, County Attorney, gave the Board an update on information he has OF CRITICALLY ILL received regarding the formulation of a policy concerning the transport of critically ill patients by the County's Ambulance Service. Dallas H. Pope presented for approval, a resolution to appoint members to a local emergency planning committee. Commissioner Collins made a motion to approve the resolution and to designate Chairman Lloyd Stewart to serve on this committee. Commissioner Shaw seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes dated August 3, 1987, as document No. 1. APPOINTMENTS TO EMERGENCY PLANNING COMMITTEE AVERAS. TOURISM DEV. AUTHORITY BERTHA BRADLEY APPOINTED TO DOMI- CILIARY COMM. BROOKIE COTTON APPOINT. TO DOMI- CILIARY COMM. CAROLYN BLANDING APPOINTED TO DOMI- CILIARY COMM. Glenn Johnson, County Attorney, read and presented for approval, a resolution naming members of the Averasboro Township Tourism Development Authority. Commissioner Collins made a motion to approve the resolution. Commissioner Shaw seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes dated August 3, 1987, as document No. 2. Commissioner Smith made a motion to appoint Bertha Bradley to the Domiciliary Home Community Advisory Committee for a one -year term, July 1, 1987, through July 1, 1988. Commissioner Hudson seconded the motion and it passed with a unanimous vote. Commissioner Smith made a motion to appoint Brookie Cotton to the Domiciliary Home Community Advisory for a three -year term, July 1, 1987, through July 1, 1990. Commissioner Hudson seconded the motion and it passed with a unanimous vote. Commissioner Smith made a motion to appoint Carolyn Blanding to the Domiciliary Home Community Advisory Committee for a one -year term, July 1, 1987, through July 1, 1988. Commissioner Hudson seconded the motion and it passed with a unanimous vote. BUDGET AMENDMENT Dallas H. Pope, County Manager, requested the following : hddget - amendment for YOUTH SERVICES Yaiith- Services. BUDGET AMENDMENT WEATHERIZATION BUDGET AMENDMENT TRANSPORTATION Code 10- 7730 -012 Code 10- 7730 -014 Code 10- 7730 -016 Code 10- 7730 -037 Code 10- 7730 -039 Code 10- 7730 -057 Printing & Binding Travel & Meetings Maintenance & Repair -Equip N. C. Sales Tax County Sales Tax Miscellaneous Expense Decrease of Decrease of Decrease of Decrease of Decrease of Decrease of $ 100 $ 300 $ 35 $ 25 $ 25 $ 261 Commissioner Hudson made a motion to approve the budget amendment. Commissioner Collins seconded the motion and it passed with a unanimous vote. Dallas H. Pope, County Manager, requested the following budget amendment for Weatherization. Code 10- 7550 -101 Administration Expense Code 10- 7550 -103 Materials & Supplies Increase of $1,705 Increase of $3,000 Commissioner Collins made a motion to approve the budget amendment. Commissioner Shaw seconded the motion and it passed with a unanimous vote. Dallas H. Pope, County Manager, briefed the Board on the County's budget close out for F.Y. 1986 -87. Dallas H. Pope, County Manager, requested a budget amendment for the Transportatior Department to cover wages for a part -time temporary employee. Code 10 -5550 -003, Salaries & Wages - Part -Time, increase of $1,850; Code 10 -5550 -005, F.I.C.A. Tax Expense, increase of $150; and Code 10- 8800 -160, Contingency Fund, decrease of $2,000. Commissioner Smith made a motion to approve the budget amendment. Commissioner Shaw seconded the motion and it passed with a unanimous vote. TAX DEPT. REPORT TAX REFUNDS TAX ATTORNEY'S REPORT Bobby Wicker, Tax Administrator, reported on activities of the Tax Dept. for the month of July and plans for the month of August. Bobby Wicker, Tax Administrator, requested a refund for Hobie & Lou Ann Carver, Rt. 2, Box 262, Angier, NC 27501. The refund is necessary because a house was transferred in error. Amount of refund is $37.32. Commissioner Collins made a motion to approve the tax refund. Commissioner Shaw seconded the motion and it passed with a unanimous vote. Bobby Wicker, Tax Administrator, requested a refund for Neoman G. Harvey, in care of Mortgage Corporation of the South, P. 0. Box 10726, Birmingham, Alabama, 35202. The refund is necessary because a building was double listed. Amount of refund is $273.84. Commissioner Collins made a motion to approve the tax refund. Commissioner Shaw seconded the motion and it passed with a unanimous vote. The following tax attorney's report was filed with the Board. MONTH OF JULY 1987 NAME SUIT NO. AMOUNT COLLECTED ATTY. FEE Averasboro Township Brewington, Wm. Ader Barbecue Township McAuley, William Sanda and Evelyn Grove Township Godwin, Michael Ray and Robin Sanders, Levern & E. McGee, Randy K. & Linda Roberts, Jery Mack Stewart's Creek Township McKay, Ruben New Suits: Averasboro Township Lee, Roxie W. Heirs Gouveia, Virginia Odom, Larry & Alice Jernigan, Alexander Jernigan, Wm. A., Jr. Eason, James McDougal, Leslie, Jr. Massey, Pauline Moore, James W. Norris, Jerry W. & F. Newbold, Eloise Murchison, George & Sally Norris, Charles S. Wilson, Eddie White, Jerry L. Tart, Grady Byrd, Evelyn Brewington, William McKeithan, Aaron McNair, David Lucas, Ruby McNair, Pete Jackson, Cora Cooper, Sally McKay, Stephen Blackmon, George Hairr, Kenneth 87 CvD 0704 87 CvD 0466 87 CvD 0545 87 CvD 0518 87 CvD 0544 Sub -Total 87 CvD 0746 87 CvD 0748 87 CvD 0747 87 CvD 0754 87 CvD 0756 87 CvD 0753 87 CvD 0757 87 CvD 0652 87 CvD 0679 87 CvD 0653 87 CvD 0651 87 CvD 0685 87 CvD 0677 87 CvD 0681 87 CvD 0678 87 CvD 0683 87 CvD 0688 87 CvD 0704 87 CvD 0682 87 CvD 0692 87 CvD 0706 87 CvD 0705 87 CvD 0720 87 CvD 0726 87 CvD 0724 87 CvD 0729 87 CvD 0725 Sub -Total 2326.72 200.00 719.33 25.00 758.85 1502.13 1194.03 812.53 155.00 190.00 200.00 190.00 188.39 90.00 7501.98 1050.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 260.00 Total Attorney Fees 1320.00 X334 Additional Charges: NONE Advanced Costs: Averasboro Township Lee, John David, Sr. and Elgie Lee Barbecue Township Lucas, Johnny Grove Township McGee, Randy Poole, Charles Poole, Ella Neills Creek Township Chance, John Upper Little River Township 87 CvD 0486 - Sheriff /Johnston 8.00 Postage .56 87 CvD 0561- certified mail 1.67 87 CvD 0518- certified mail 87 CvD 0528- certified mail 87 CvD 0528- certified mail 2.01 2.01 1.84 87 CvD 0535- certified amil 1.67 Ellerbe, Othella 85 CvD 0560- certified mail McDougald, Egusta 79 CvD 0788- certified mail Total Advanced Costs 1.67 1.67 21.10 BALANCE DUE $1331.10 SHERIFF' DEPT. A monthly report from the Sheriff's Department for the month of July was filed REPORT with the Board. GRANT AGREEMENT Dallas H. Pope, County Manager, presented for approval, a grant agreement with FOR VEHICLE AT N. C. State Department of Transportation concerning equipment for vehicle at AIRPORT Airport. Commissioner Shaw made a motion to approve the grant agreement. Commissioner Collins seconded the motion and it passed with a unanimous vote. The grant agreement is copied in full at the end of these minutes dated August 3, 1987, as document No. 3. AMBULANCE GIVEN TO Dallas H. Pope, County Manager, presented a request from Bunnlevel Emergency BUNNLEVEL EMER. Services, Inc. for a modular ambulance recently retired from use by the Harnett SERVICES County Ambulance Service. Commissioner Shaw made a motion to honor the request with the understanding that if for any reason the Bunnlevel Emergency Services ceases to use the ambulance, that it revert back to the County. Commissioner Collins seconded the motion and it passed with a unanimous vote.. PROCLAMATION RE: Dallas H. Pope, County Manager, read and presented a proclamation concerning LITTLE LEAGUE WEEK Little Tar Heel League Week in Harnett County. Commissioner Smith made a motion to approve the proclamation. Commissioner Hudson seconded the motion and it passed with a unanimous vote. The proclamation is copied in full at the end of these minutes dated August 3, 1987, as document No. 4. ADJOURNMENT There being no further business, the Harnett County Board of Commissioners duly adjourned at 11:00 a.m. Ziloyd G. Stewart, Chairman �hntiRA.4et/ W Vanessa W. Yot4ng, Cork to the Board dittnoloALI Kay Blanchard, Recording Secretary Document No. 1 HARNETT COUNTY, NORTH CAROLINA. RESOLUTION WHEREAS, the Federal Emergency Planning and Community Right -to -Know Act of 1986 and the Superfund Amendments and Reauthorization Act of 1986 (SARA) involving Chemical Emergency Preparedness Program, has been passed to State and Local Govern- ments for implementation; and WHEREAS, the North Carolina Emergency Response Commission has been appointed and has directed that Harnett County appoint a Local Emergency Planning Committee for the purpose of establishing local chemical emergency plans. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF HARNETT COUNTY, NORTH CAROLINA, that the following persons are appointed to the Harnett County Emergency Planning Committee: (1) Elected Official (2) Law Enforcement (3) Civil Defense (4) Fire Fighting (5) First Aid (6) Health (7) Local Environmental (8) Hospital (9) Transportation (10) Broadcast Media (11) Community Groups (12) Owners & Operators of Facilities (13) Law Enforcement (14) Emergency Medical Service (15) Hospital This 3rd day of August, 1987. ATTEST: GLv. eea aJ 1 Clerk Lloyd G. Stewart Larry C. Knott Henry G. Johnson, Jr. Tommy Harvel H. Boyd Byrd, Jr. Henry S. Thompson C. T. Clayton Shannon D. Brown Ray Stone Allen Thomas Royce Crelia A. Edward Grimes William Powell Daniel W. Gardner Philip S. Lakernick HARNETT COUNTY BOARD OF COMMISSIONERS By: L1 Stewart, Chairman Document No. 2. RESOLUTION NAMING MEMBERS OF THE AVERASBORO TOWNSHIP TOURISM DEVELOPMENT AUTHORITY THAT WHEREAS, the North Carolina General Assembly did, on the 5th day of May, 1987, ratify legislation entitled "An Act to Authorize the Levy of a Room Occupancy and Tourism Development Tax in Averasboro Township in Harnett. County "; and WHEREAS, the Harnett County Board of Commissioners, by resolution adopted on July 6, 1987, did levy the tax therein authorized in Averasboro Township, Harnett County, North Carolina, effective on the 1st day of September, 1987; and WHEREAS, in said resolution so adopted on July 6, 1987 the Harnett County Board of Commissioners established the Averasboro Township Tourism Development Authority as provided in the above referenced act of the North Carolina General Assembly; and WHEREAS, the Harnett County Board of Commissioners is charged with the responsibility of appointing the members of such Tourism Development Authority as prescribed in the above refer- enced act; and WHEREAS, the Dunn Area Chamber of Commerce has submitted the names of its current President, Mr. Irvin Warren, and its Vice President of Economic and Industrial Development, Mr. Abe Elmore, and has recommended other members to be appointed to such Authority, to wit: Ms. Harriet Bennett and Mr. Tom Wise; and WHEREAS, the Harnett. County Manager, the Harnett County Commissioner representing Averasboro Township and the City Manager of the Town of Dunn, North Carolina, are also statutory members of such Authority; NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that Ms. Harriet Bennett, Manager of Howard Johnson's Motor Lodge, and Mr. Tom Wise, Manager of McDonald's Restaurant, nominees of the Dunn Area Chamber of Commerce, shall be and they are hereby appointed as members of the herein named Authority, to serve terms of one (1) year each, and Mr. Dallas Pope, the Harnett County Manager, Mr. Mayo Smith, the Harnett County Commissioner representing Averasboro Township, Mr. Irvin Warren, the Abe Elmore, Development Nicholl, the shall be and President of the Dunn Area Chamber of Commerce, the Vice President of Economic and Industrial of the Dunn Area Chamber of Commerce, City Manager of the Town of Dunn, they are hereby appointed Mr. and Mr. Robert North Carolina, to serve as ex officio members of said Authority as set forth in the above referred to act. Entered at Lillington, North Carolina, this 3rq day of August, 1987. ATTEST: q,yw Q,J AJ Vanessa Young, C4erk HARNETT COUNTY BOARD OF COMMISSIONERS By: . ! _4 ! /�,..9► Ll•yd ,,., Stewart, Chairman 3r Document No. 3. • GRANT AGREEMENT STATE AID TO AIRPORTS BETWEEN THE DEPARTMENT OF TRANSPORTATION, AN AGENCY OF THE STATE OF NORTH CAROLINA AND HARNETT COUNTY AIRPORT: Harnett County PROJECT NO: 9.9345106 This Agreement made and entered into this the day of , 19 , by and between the NORTH CAROLINA DEPARTMENT OF TRANSPORTATION (hereinafter referred to as "Department") and HARNETT COUNTY (hereinafter referred to as "Sponsor "). W I T N E S S E T I I WHEREAS, Chapter 63 of the North Carolina General Statutes authorizes the Department, subject to limitations and conditions stated therein, to provide State Aid in the forms of loans and grants to cities, counties, and public airport authorities of North Carolina for the purpose of planning, acquiring, and improving municipal, county, and other publicly -owned or publicly controlled airport facilities, and to authorize related programs of aviation safety, education, promotion and long -range planning; and WHEREAS, the Sponsor has made a formal application dated the 13th day of July, 1987, to the Department for State Financial Aid for the Harnett County Airport; and WHEREAS, a grant in the amount of $5,000 has been approved subject to the conditions and limitations herein; and WHEREAS, the Grant of State Airport Aid funds will be used for the following approved Project: "Acquire Fire Equipment for Airport Emergency Truck (dry chemicals, foam fire fighting units) NOW THEREFORE, the Sponsor and Department do mutually hereby agree as, follows: 1) That the Sponsor shall promptly undertake the Project and complete all work on the Project prior to the let day of January, 1988, unless a written extension of time is granted by the Department. 2) Work performed under this Agreement shall conform to the approved project description. Any amendments to, or modification of, the scope and terms of this Agreement shall be in the form of a Modified Agreement mutually executed by the Sponsor and the Department, except that an extension of time may be granted by the Department by written notice to the Sponsor. 3) As proposed by the Sponsor, this Project involves only state and local funding. In the event the Project, or any portions thereof, subsequently receive funds from the Federal Aviation Administration (FAA), the Sponsor shall refund to the Department all state funds disbursed to the Sponsor in excess of fifty percent (50%) of the non - federal share of the revised project costs as reflected in the federal grant application. Such refund of excess state funds shall be made within ninety•(90) days of the date of the final execution of the FAA Grant Agreement affecting the work elements in the approved project 4) If, for any cause, the Sponsor shall fail to fulfill his obligation under this Agreement in a timely and proper manner, or if the Sponsor violates any of the covenants, agreements, or stipulations of this Agreement, the Department shnii hnve the right to terminnte this Agreement by giving written notice to the Sponsor of such termination at least fifteen (15) days prior to the date of termination. In the event of the termination of this Agreement, the Sponsor shall receive compensation equal to fifty percent (50%) of the non - federal share of any work found acceptable by the Department which was completed prior to the termination of this Agreement. 5) Attached hereto and made part of this Agreement are Attachments A, B, C, D, E, & F which contain special conditions for the conduct of the Project and such special conditions shall be binding upon the Sponsor and the Department. IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS GRANT AGREEMENT THE DAY AND YEAR FIRST WRITTEN ABOVE: NORTH CAROLINA DEPARTMENT OF TRANSPORTATION BY: Secretary of Transportation NCDOT SEAL ATTEST: SPONSOR: Official Agency: Signed: Attest: Harnett County SPONSOR SEAL 3;) j 1 RESOLUTION A motion was made by Bill Shaw, Commissioner (Name and Title) and seconded by Rudy Collins, Commissioner for the adoption of the (Name and Title) fallowing Resolution, and upon being put to a vote was duly accepted: WHEREAS, a grant in the amount of $ 5,000. has been approved by the Department; and WHEREAS, an amount equal to or greater than the approved grant has been appropriated by the Sponsor for this Project. NOW THEREFORE, BE AND IT IS RESOLVED THAT THE Chairman, Bd. of Commissioners (Title) of the Sponsor be and he hereby is authorized and empowered to enter into a Grant Agreement with the Department, thereby binding the Sponsor to the fulfillment of its obligation incurred tinder this Grant Agreement or any mutually agreed upon modification thereof. I, Vanessa W. Young, Clerk to the Board of (Name and Title) Harnett County do hereby (Sponsor) certify that the above is a true and correct copy of an excerpt from the minutes of the Harnett County Board of Commissioners of a meeting (Sponsor) duly and regularly held on the 3rd day of August , 19 87 . WITNESS my hand the official Seal of the Sponsor This, the 3rd SPONSOR SEAL day of August Harnett County . , 1987 . Signed: V�iv,r,ao_n�J Vv, lV pWv-r� Title: Clerk to the Board(2 of The: Harnett County Board of Commissioners FINANCIAL OFFICER'S CERTIFICATION Provision for the payment of monies which shall fall due under this agreement or any amendment thereto has been made by appropriation duly authorized, as required by the local government Budget and Fiscal Control Act. By: A� raaol lid e v-eec Title: Finance Officer (Finance Officer as defined in Part 3, Article 3, Subchapter III of Chapter 159 of the North Carolina General Statutes) 340 ATTACHMENT A SPONSOR'S ASSURANCES: PROJECT ADMINISTRATION 1. The Sponsor shall comply with all requirements of Section .0200 and .0300, Subchapter 5B, and Section .0100, Subchapter 6C, of the North Carolina Administrative Code, Title 19A, as contained in the "Project Administration Procedures" transmitted with the notification of inclusion of the Project in the Transportation Improvement Program. 2. The Sponsor shall submit draft plans and specifications, or an approved alternate, for the Project for review by the Department prior to advertising for bids on the Project. Should bids not be required on the Project, the Sponsor shall submit a detailed work scope and estimated costs prior to requesting "Project Concurrence" to undertake the project. 3. Following bid opening or final contract negotiations, the Sponsor shall submit the "Project Concurrence" request along with all bid tabulations to the Department for review. The Department will take action on the request including the approval or disapproval of the Sponsor's employment of specific contractors within ten (10) days of receipt. 4. All contractor(s) who bid or submit proposals for contracts in connection with this project must submit a statement of non - collusion to the Sponsor. 5. The Sponsor shall not commence construction or award construction contracts on the project until a written "Project Concurrence" is co- signed by the Sponsor's Representative and the Department. 6. The Sponsor shall submit bi- monthly status reports to the Department, unless otherwise instructed, and will immediately notify the Department of any significant problems which are encountered in the completion of the Project. 7., The Sponsor agrees that he will notify the Department of any significant meetings or inspections involving the Sponsor, his contractor(s), consultant(s), and /or federal funding agencies concerning Project. 8. The Sponsor shall provide the Department with such interim plans, specifications, reports, and other studies as may be produced under the Project prior to the acceptance of such documents by the Sponsor. Further, the Sponsor shall provide the Department with a final copy of such documents following their approval and acceptance by the Sponsor. 9. The Sponsor shall notify the Department within thirty (30) days of completion of all work performed under this agreement for the purpose of •final acceptance inspection and scheduling of final audit by the Department. 10. The Sponsor has full responsibility for assuring the completed Project meets the requirements of the Department and appropriate federal funding agencies. The Sponsor further certifies that all local, state, and federal requirements for the conduct of this Project shall be met. 1 341 11. It is the policy of the Department not to award contracts to contractors who have been removed from the Department's list of pre - qualified bidders without subsequent reinstatement. Therefore, no State funds will be provided for any work performed by the contractor(s) or sub- contractor(s) which had been removed from the Department's list of pre - qualified bidders without subsequent reinstatement as of the date of the signing of the construction contract. It shall be the responsibility of the Sponsor to insure that only properly qualified contractors are given construction contracts for work involving State Airport Aid funds. ATTACHMENT B SPONSOR'S ASSURANCES: PROJECT ACCOUNTING 1. The Sponsor shall deposit nll fundn received under this Agreement and shall keep the same in an identifiable Project account. The Sponsor, and his contractor(s) and /or consultant(s), shall maintain adequate records and documentation to support nil Project costs incurred under this grant. All records and documentation in support of the Project costs must be identifiable as relating to the Project and must be actual and acceptable costs only. Acceptable costs are defined as those costs which are acceptable under "Federal Acquisition Regulations" CFR 48, Chapter 1, Subpart 31.2. Acceptable items of work are those referenced in Title 19A, Subchapter 6C of the North Carolina Administrative Code and North Carolina General Statutes. The Sponsor's accounting procedures which were established for work as set out in this Agreement must be in accordance with generally acceptable accounting principles and must be reviewed and accepted by the Department prior to the final execution of this Agreement and payment of State funds. 2. The Sponsor and his contractor(s) and /or consultant(s) shall permit free access to its accounts and records by official representatives of the State of North Carolina for the purpose of such audit or determination needed to ensure compliance with the authorizing act and this Agreement. The Sponsor further agrees that, in the event the Project involves funding by an agency of the United States Government, the Sponsor shall, upon request of the Department, provide the Department with a copy of the final federal audit or shall authorize the appropriate federal agency to release such audit directly to the Department. 3. The Sponsor and his contractor(s) or consultant(n) shall maintain all pertinent records and documentation for a period of not less than three (3) years following the final audit by the Department. 342 `ATTACHMENT C SPONSOR'S ASSURANCES: GENERAL CONDITIONS 1. The Sponsor ngrees to operate the Airport for the use and benefit of the general public and shall not deny reasonable access to public facilities by the general public. 2. The Sponsor agrees to operate, maintain, and control the Airport in a safe and serviceable condition for a minimum of twenty (20) years following the date of this Agreement and shall immediately undertake, or cause to be undertaken, such action to correct safety deficiencies as may be brought to its attention by the Department. 3. The Sponsor agrees that any land purchased or facilities constructed under this Agreement shall not be sold, swapped, leased or otherwise transferred from the control of the Sponsor without written concurrence of the Department. 4. The Sponsor agrees that the state share of any land purchased or facilities constructed under this Agreement shall be credited to the Department in a manner acceptable to the Department in the event such land or facilities are subsequently disposed of through sale or lease. 5. Insofar as it is within its power and reasonable, the Sponsor shall, either by the acquisition and retention of property interest, in fee or easement, or by appropriate local zoning action, prevent the construction of any object which may constitute an obstruction to air navigation under the appropriate category of Federal Air Regulation Part 77, 14 CFR 77. 6. Insofar as it is within its power and reasonable, the Sponsor shall, either by acquisition and the retention of property interest, in fee or easement, or by appropriate local zoning action, restrict the use of land in the airport's environs to activities and purposes which are compatible with normal airport operations including landing and takeoff of aircraft and the noise produced by such operations. 7.. Terminal building spaces constructed under this Grant Agreement shall be for the use of the general public. The Sponsor agrees that it will not use any space so constructed for private use, or charge fees for the use of such space, without the written approval of the Department. 34,i ATTACHMENT D PROJECT FINANCIAL. PROVISIONS 1. Payment of the State funds obligated under this Crnnt Agreement shall be made in accordance with the following schedule, unless otherwise authorized by the Department. A. Upon final execution of the Grant Agreement and Project Concurrence by the Department, the Department will issue its voucher for fifty percent (50%) of the Agreement amount. B. Upon submission by the Sponsor of a status report indicating that the Project is fifty percent (50%) complete and an executed Payment Request, the Department will issue its voucher for the balance of the Agreement amount, less ten percent (10%) subject to conditions of paragraph 2 of this Attachment. C. Upon certification by the Sponsor that the entire, Sponsor share and State share of the project will be required to be expended over a period of ninety (90) days or less, the Department may issue its voucher for ninety percent (90%) of the State share of the Project. D. Upon completion of the Project and completion of the final Project audit by the Department or sixty (60) calendar days following receipt of the Project Completion Certification and Final Audit Request, submitted by the Sponsor, whichever is less, the Department will issue its voucher for the balance of the agreement amount, subject to conditions of paragraph 2 of this Attachment, or the amount which will bring the total disbursement to fifty percent (50.) of the final non - federal share of approved, eligible items, whichever is less. 2.. If after the completion of the final audit by the Department, the final State share of approved eligible items is less than the amount of State funds actually disbursed for the Project, the Sponsor shall reimburse the Department in an amount equal to the difference between the amount of State funds actually disbursed and fifty percent (507,) of the non- federal share of the final, audited, approved eligible Project costs within thirty (30) days of notification by the Department of the amount due. 3. If after completion of a final audit by the Department, the final State share of approved eligible Project costs shall be more than the amount of State funds obligated for the Project, the Sponsor may make application to the Department for a corresponding increase in accordance with their relative priority versus other applications for available State funds. 4. Under certain conditions, projects originally involving only State and local funds may subsequently be eligible for reimbursement from federal funding agencies. In such cases, the Sponsor shall notify the Department of its intent to apply for federal reimbursement and shall keep the Department informed of the status of such application. In the event federal funds are obtained for all or a portion of the project, the Sponsor shall refund to the Department an amount equal to the difference between State funds originally disbursed for the work item(s) subsequently receiving federal funds and fifty percent (507.) of the final approved non - federal share of the costs of the affected item(s) of work. Reimbursement will'be'made within ninety (90) days of the date of the final execution of the FAA Grant Agreement affecting the work elements in the approved project. 5. For the purposes of calculating the State share of a Project, federal funds are defined as funds provided by any agency of the federal government for the specific purpose of undertaking the Project. ATTACHMENT E SPONSOR'S ASSURANCES: PROJECT ADMINISTRATION (PROJECTS INVOLVING REIMBURSABLE WORK) 1. The Sponsor shall comply with all requirements of Section .0200 and .0300, Subchapter 5B, and Section .0100, Subchapter 6C of the North Carolina Administrative Code, Title 19A, as contained in the "Project Administration Procedures" transmitted with the notification of inclusion of the Project in the Transportation Improvement Program. 2. For item(s) of work underway as of the date of the Sponsor's execution of this Agreement, the Sponsor shall submit with the Agreement: A. Plans and specifications or such alternate as may be approved by the Department. B If a construction award has been made, a copy of the bid tabulations. C. If work is physically underway, a status report on work completed and percentage of work remaining. D. If all work has been completed, a Project Completion Certification. 3. For any item(s) of work not underway as of the date of the Sponsor's execution of this Agreement, the Sponsor shall submit draft plans and specifications, or an approved alternate, for the Project for review by the Department prior to advertising for bids on the Project. Should bids not be required on the Project, the Sponsor shall submit a detailed work scope and estimated costs prior to requesting Concurrence to undertake the Project. 4. For any items of work not underway as of the date of the Sponsor's execution of this Agreement, following bid opening or final contract negotiation, the Sponsor shall submit the Project Concurrence request along with all bid tabulations to the Department for review. The Department will take action on the request including the approval or disapproval of the Sponsor's employment of specific contractor(s) within ten (10) days of receipt. 5., All contractor(s) who bid or submit proposals for contracts in connection with this Project must submit a statement of non- collusion to the Sponsor. 6. For any item of work not underway as of the date of the Sponsor's execution of this Agreement, the Sponsor shall not commence construction or award construction contracts on the Project until a written Project Concurrence is co- signed by the Sponsor's Representative and the Department. 346 7. For all item(s) of work not completed as of the Sponsor's execution of this Agreement, the Sponsor shall submit bi- monthly status reports to the Department, unless otherwise instructed, and will immediately notify the Department of any significant problems which are encountered in the completion of the Project. 8. The Sponsor agrees that he will notify the Department of any significant meetings or inspections involving the Sponsor, his contractor(s), consultant(s), and /or federal funding agencies concerning the Project. 9. For all items of work not completed as of the Sponsor's execution of this Agreement, the Sponsor shall provide the Department with such interim plans, specifications, reports, and any other studies as may be produced under the Project prior to the acceptance of such documents by the Sponsor. Further, the Sponsor shall provide the Department with a final copy of such documents following their approval and acceptance by the Sponsor. 10. For all items of work not completed as of the Sponsor's execution of this Agreement, the Sponsor shall notify the Department within thirty (30) days of completion of all work performed under this Agreement for the purpose of the final acceptance inspection and scheduling the final audit by the Department. 11, The Sponsor has full responsibility for assuring the completed Project meets the requirements of the Department and appropriate federal funding agencies. The Sponsor further certifies that all local, state, and federal requirements for the conduct of this Project shall be met. 12. It is the policy of the Department not to award contracts to contractors who have been removed from the Department's list of pre - qualified bidders without subsequent reinstatement. Therefore, no State funds will be provided for any work performed by a contractor(s) or sub - contractor(s) which had been removed from the Department's list of pre - qualified bidders without subsequent reinstatement as of the date of the signing of the construction contract. It shall be the responsibility of the Sponsor to insure that only properly qualified contractors are given construction contracts for work involving State Airport Aid funds. t ATTACHMENT F SPONSOR'S ASSURANCES: REAL PROPERTY ACQUISITION 1. The acquisition of land, buildings, and other real property 'involving the use of state airport aid funds shall be in compliance with the provisions of this attachment. 2. The acquisition cost of each parcel, building, or other real property acquired with state financial assistance shall be based on the fair market-value of the property as determined by an appraisal process acceptable to the Department. 3. For each parcel or building with an estimated cost of $100,000 or less, fair market value shall be established by a single original appraisal and a review appraisal. For each parcel or building with ah estimated cost of more than $100,000, fair market value shall be established by two original appraisals and one review appraisal.. 4. All original and review appraisals shall be conducted by qualified appraisers who have no financial or other interest in the property to be acquired. The fair market value of a parcel will be established by the review appraiser based upon the information contained in the original appraisal - or appraisals. - 6. No negotiation for property acquisition shall be commenced between the Sponsor and the property owner until the fair market value of the property has been established. Initial negotiations shall be based upon the fair market value. 7. Negotiated values above the fair market value shall no state funding unless, prior to the final agreement for Sponsor has received the concurrence of the Department negotiated values in lieu of the appraised fair market be eligible for acquisition, the for paying such value. Sponsors which adhere to the federal "Uniform Guidelines for the Acquisition of Property" shall be deemed to have Department's guidelines, except that paragraph 7 applicable under such acquisitions. conformed to the above shall be Failure to follow the requirements of this Attachment shall.disqualify the property from state participation for any parcel which has not been acquired in accordance with such standards. 3 4'I' Document No. 4. OFFICE OF THE COMMISSIONERS COUNTY OF HARNETT NORTH CAROLINA PROCLAMATION WHEREAS, in each recreator's heart is the professional desire to provide the youth of our county with wholesome opportunities for personal satisfaction, pleasures, and joys coupled with the development of recreative skills and appreciation; and WHEREAS, the Harnett County Little League Program is dedicated to partically fulfill the recreator's desires; and WHEREAS, it provides the opportunity for maximum participation at the local level for youths from eight to sixteen years of age; and WHEREAS, mediocrity of skill is no handicap to local youngsters, nor does mediocrity destroy the opportunites for the exceptional participant; and WHEREAS, to the youngster; the parent, the neighborhood; and the community, the Harnett County Little League Program is an instrument of service' to the recreator, it is a program designed with professional principle and control; and WHEREAS, to all parties concerned, it is another step in accomplishment of the art of living; and WHEREAS, the Parks and Recreation Department of the Town of Erwin is hosting the North Carolina Little Tar!Heel League State Tournament: NOW,THEREFORE, We, the board of Commissioners of the County of Harnett do hereby proclaim the week of August second through the eighth, nineteen hundred eighty seven as LITTLE TAR HEEL LEAGUE WEEK IN HARNETT COUNTY