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HomeMy WebLinkAbout02181985'52 HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, FEBRUARY 18, 1985 PUBLIC HEARING RE: APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FOR THE RIVERSIDE COMMUNITY PRAYER CALL TO ORDER PUBLIC HEARING PUBLIC HEARING CLOSED CALL TO ORDER BOARD MEETING PROPOSAL FOR FIN- ANCING OF LAW ENFORCEMENT CENTER The Harnett County Board of Commissioners met in regular session on Monday, February 18, 1985, in the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: M. H. Brock, Lloyd G. Stewart, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board; Robert Morgan, County Attorney, and Hollie J. Wade, Recording Secre- tary, were also present. Commissioner Bill Shaw led the evening praye Chairman Jesse Alphin at 7:10 p.m. called-to order the public hearing to obtain citizens input in reference to Harnett County submitting an application for Community Development Funds for the Riverside Community Project. Chairman Alphin then recog- nized M. H. Brock, for comments in reference to the County submitting this applicatior M. H. Brock; County Manager, informed the public that the purpose of the public hearing tonight was to obtain citizens input in reference to Harnett County making application for a community development block grant for the Riverside Community. Mr. Brock explained that the County submitted an application for funding last year and had a good project, but the County oversized the project in planning for the future and this hurt the application. He explained that this would be the first of two public hearings to be held in reference to making application. Mr. Brock then recognized Ervin Dobon. Ervin Dobson, Director of Planning and Community Development, appeared before the Board and recognized the members of the Planning Board and the residents of the Riverside Community who were present tonight for the public hearing. Mr. Dobson explained to the group that the County intends to prepare a small cities community development block grant of the community revitalization category to be submitted to the Department of Natural Resources in April for water improvements in the Riverside Community. Mr. Dobson summarized to the group the project, its financing, the in come level in the Riverside area, and various other points of interest regarding this project. Mr. Brock thanked Mr. Dobson for, his comments and then asked that anyone present who wished to comment pro or con on Harnett County submitting an application for com- munity development funding for the Riverside Project to feel free to do so at this time Joseph Smith representing the residents of the Riverside Community appeared before the Board and stressed the need for water in this Community_ He stated that 90 percent of the wells in this area had been condemned, drinking water had to be haulec in by the residents, the water when used is full of rust, and it just cannot be used. He stated that he felt poor quality of water in the community is causing health problems to the residents and he pledged the support of the citizens in the Riverside Community to help in developing this project. Mr. Brock thanked Mr. Smith for his comments and asked if anyone else would like to speak pro or con to this project. After no one else appeared to- comment, Mr. Brock asked that everyone present who is in favor of the county preparing an application for community development funds for the Riverside Project to please indicate their support by raising their hands. Mr. Brock asked that the record show that everyone present (eighteen persons) raised their hand in support of this project. Mr. Brock asked that anyone who opposed the project to raise their hand. Mr. Brock asked that the record show that no one raised their hand in opposition of the project. M. H. Brock closed the public hearing at 7:30 p.m. Chairman Jesse Alphin called to order the regular session of the Board at 7:30 p. Commissioner Shaw made a motion that Harnett County submit an application for a Community Development Block Grant -- Community Revitilization Category for water improvements for the Riverside Community, Commissioner Collins seconded the motion and it carried with a unanimous vote. Robert Morgan, County Attorney, appeared before the Board and reported that he has met with J.D. Foust, Director of the Local Government Commission, officials with the Institute of Government, as well'as representatives from the Association of County Commissioners in reference to the financing of the County's law enforcement center. He explained that they have come up with a plan whereby the County can proceed with the advertisement for bids on the construction of the law enforcement center on a lease- purchase arrangement utilitizing the plans and specifications that have been drafted. He stated that the lease would be for a period of not more than ten years. Mr.' Morgan presented toite Board the following outline in reference to'the financ- ing of the law enforcement center: PROPOSAL FOR FINANCING OF LAW ENFORCEMENT CENTER I. Conveyance of Real Property. A. Secure passage of a Local Bill by the North Carolina General Assembly authorizing the sale of Harnett County's real property on which the Law Enforcement Center is to be constructed. II. Obtaining approval of the North Carolina Local Government Commission of method of lease - purchase of Law Enforcement Center. A. Completion and filing of application. B. Justification - both necessary and expedient. III. Locate an interested builder for the Law Enforcement Center. A. Must have lease with terms and provisions agreeable to both the builder and the Local Government Commission. 1. Term of lease not less than ten (10) years. 2. Not a debt of the County. 3. Nonappropriation clause. IV. Competitive bidding. A. Advertisement required to allow other interested parties to bid. V. N.C.G.S. 160A -20. A. Two party transaction contemplated rather than usual three party. 1. County is not borrowing money. 2. Lease - purchase with builder. A. Discount and assignment of security. 3. Lease - purchase with bank as assignee of bid and as successor in ownership of property. The Board asked several questions of Mr. Morgan concerning the financing and con- struction of the law enforcement center. Mr. Brock explained that the County has appropriated $250,000 from the one -half cents sales tax funds for the construction of the law enforcement center this year and anticipates appropriating an additional $250,000 next year to be generated from the one -half cents sales tax. The Division of Motor Vehicles has also committed $100,000 for the construction of the law enforce- ment center. Mr. Brock explained further that when the one -half cents sales tax law was approved, it required that forty percent is to go to the Board of Education and the Commissioners committed the remaining sixty percent for the construction of the law enforcement center. The County plans to finance the lease - purchase of the law enforcement center from the revenues generated from the one -half cents sales tax. Following a discussion, Commissioner Shaw made a motion that (1) the county is here- by authorized to advertise and accept bids for the construction of the law enforce- ment center and (2) the county is authorized to request our State Representatives to introduce a local bill authorizing the sale of the County's real property on which the Law Enforcement Center is to be constructed; Commissioner Collins seconded the motion and it carried with a unanimous vote. SUBDIVISION PLAT Ervin Dobson, Director of Planning, presented to the Board a plat for a one -lot sub - CHARLES D. JOHNSON sivision owned by Charles D. Johnson located in Hector's Creek Township on SR 1427 and SR 1428. He explained that the subdivision plat has been approved by the Plan- ning Board and the Health Department. Commissioner Collins made a motion that the afore - described subdivision plat be approved; Commissioner Shaw seconded the motion and it carried with a unanimous vote. MINUTES APPROVED RESOL. RE: PUB. HEARING CONCERN. SOUTH CENTRAL WATER $ SEWER DISTRICT Commissioner Brock made a motion that the minutes from the Harnett County Board of Commissioners meeting of February 4, 1985, be approved as were mailed to the Commis- sioners; Commissioner Shaw seconded the motion and it carried with a unanimous vote. John Phelps with the County Attorney's Office presented to the Board a resolution asking that a public hearing be held concerning the creation of the South Central Water and Sewer District of Harnett County. Mr. Brock stated that, contingent upon the approval of this resolution by the Board, the public hearing would be held on March 13, 1985, at 7:30 p.m. in the Assembly Room of the County Office Building in Lillington. Following a discussion, Commissioner Shaw made a motion that the follow- ing resolution calling for the public hearing be approved; Commissioner Stewart seconded the motion and it passed with a unanimous vote: c:54 RESOLUTION AUTHORIZING PUBLIC HEARING CONCERNING CREATION OP THE SOUTH CENTRAL WATER AND SEWER DISTRICT' OF HARNETT COUNTY W I T N E S S E T H The Harnett County Board of Commissioners (hereinafter "the Board ") has been - advised by citizens and residents of an area of the County which is described herein that there is a need for public water and /or sewer facilities therein. The area of -the County is fully described below and is referred to as the South Central Water and Sewer District of Harnett County; BEGINNING at a point in the southern boundary of the Town of Lillington where the western right of way of the Norfolk and Southern Railway intersects the said boundary of the Town of Lillington; and runs thence with the western boundary of the Norfolk and Southern Railway right of way in a southeasterly direction 29,400 feet, more or less, to a point, said point being located on said Norfolk and Southern Railway right of way and 1,500 feet, more or less, Northwest of -and at aright angle to S.R. 1779; and runs thence from said point in an easterly direction and at a right angle to the Norfolk and Southern Railway right; of way 1,900 feet, more or less, to a point, said point being 700 feet, more or less, Northwest of-and at a right angle to the centerline of S.R. ' 1779; thence in southeasterly direction 200 feet, more or less, to a point, said point being located 500 feet, more.or less, Northwest of and at a right angle to S.R. 1779; and runs thence in a northeasterly direction 4,400 feet, more or less, along a line which is 500 feet, more or less, northwest of and parallel to the centerline of S.R. 1779 to a point, said point being -500 feet,' more or less, North of and at a right angle to the centerline of S.R. 1779; and from said point runs thence in a southerly direction 1,000 feet, more or less, crossing the said S.R. 1779 at right angles to a point 500 feet, more or` less, South of and at a right angle to the center- line of said S.R. 1779; and runs thence in a southwesterly direction 3,800 feet, more or less, along a line which is 500 feet, more or less, Southeast of and parallel to the centerline of S.R. 1779 to a point, said point being located 2,00 feet, more or less, Northeast of and at aright angle to the right of way of the Norfolk and Southern Railway; and runs thence in a south- westerly direction 1,600 feet, more or less, to a point, said point being located 400 feet, more or less, Northeast of and at a right angle to the right of-way of said Norfolk and Southern. Railway ;.and runs thence from said point in a southeasterly direction 400 feet, more or less, along a line which is 400 feet, more or less, Northeast of and parallel:to, and at a right angle, with -the right of way of the Norfolk and Southern Railway to a point, said point. being 400 feet, more or less, to the northeast of and at a right angle to the said railroad right of way; and runs from said point in a southwesterly direction 400 feet, inore or less, to the western right of way of the Norfolk and Southern Railway; and runs thence in a southeasterly direction 7,000 feet, more or less, along the western boundary of the right of way of the Norfolk and Southern Railway to a point, said point being located 300 feet, more or less North of and at a right angle to S.R. 2026, and said point being on the said western boundary of the Norfolk and Southern Railway right of way; and runs thence from said point in an easterly direction 500 feet, more or less, along a line which is 300 feet, more or less, North of and parallel to the centerline of said 2026 toa point, said point being located 300 feet, more or less, North of and at a right angle to said S.R. 2026; and runs thence in a southerly direction crossing said S.A. ' 2026 at right angles 800 feet, more or less, to a point, said point being located 500 feet, more or less, South -of and at a rmght angle to said S.R. 2026; and runs thence in a West and northwesterly direction 9,500 feet, more or less, along a line which is 500 feet, more or less, South of and parallel to the centerline of Sit. 2026 and 500 feet, more or less, Southwest of and parallel to the centerline of U.S. Highway 401 to a point, said point being located 500 feet, more or. less, South of and at a right angle to the centerline of S.R. 2030 and runs thence in a westerly direction 4,500 feet, more or less, along a line which is 500 feet, more or less South of and parallel to the centerline of S.R. 2030 to a point, said point being located 500 feet, more or less, East of and at a right angle to the centerline of S.R. 2031; and, runs thence in a southerly direction 11,000 feet, more or less; (and crossing S.R. 2026) along a line which is 500 feet, more or less, East of and parallel to the centerline of S.R. 2031 to a point, said point being located 500 feet, more or less, East of and at a right angle to the centerline of S.R. 2031 and being also located 500 feet, more or less, north of and at a right angle to an unnumbered road; and runs thence in an easterly direction 1,400 feet, more or Jess', to a point and runs thence at a right angle to said point in`a- southerly direction 1,000 feet, more or -less, to a point; and runs thence West 1,400 feet, more. or less, to a point, said - point -being locate - 500 feet, mroe or less, East of and at a right angle to the centerline` of S.R. 2031 and also being located 500 feet, more or less; 1 1 South of and at a right angle to the centerline of said unnumbered road; and runs thence from said point in a southwesterly direction 2,500 feet, more or less, crossing S.R. 2027 along a line which is 500 feet, more or less, East of and parallel to the centerline of S.R. 2031 to a point, said point being located 500 feet, more or less, Southeast of and at a right angle to the centerline of S.R. 2031; and said point also being located 500 feet North of and at a right angle to an unnumbered road; and runs thence in an easterly direction 1,700 feet, more or less, to a point; and runs thence at a right angle to said point in a southerly direction 1,000 feet , more or less, to a point; and runs thence 2,300 feet, more or less, in a westerly direction to a point, said point being located 500 feet, more or less, Southeast of and at a right angle to the centerline of S.R. 2031; and said point also being located 500 feet South of and at a right angle to said unnumbered road; and runs thence in a southerly direction 1,400 feet, more or less, along a line which is 500 feet, more or less, East of and parallel to the centerline of S.R. 2031 to the Harnett - Cumberland county line, which is located along the Lower Little River; and runs thence down the courses and distances of the said Lower Little River and the Harnett - Cumberland county line a distnace of 44,000 feet, more or less, to the point where the county line leaves the natural boundary of the Lower Little River; and runs thence with the Harnett - Cumberland county line in a southwesterly direction 12,600 feet, more or less, to the point where Jumping Run Creek intersects the Harnett - Cumberland county line; and runs thence from said inter- section of Jumping Run Creek and the said county line in a northwesterly direction, along the eastern margin of the said creek 20,500 feet, more or less, to the point where the eastern right of way of a Carolina Power and Light Company right of way crosses the eastern margin of the Jumping Run Creek; and runs thence in a northerly direction along the Eastern boundary of said power line easement 25,300 feet, more or less, to a point on an unnumbered dead end road; and runs thence in an easterly direction 1,100 feet, more or less, to the centerline of S.R. 1116; and runs thence from the centerline of S.R. 1116 in an easterly direction 8.500 feet, more or less, along a line which is 500 feet, more or less, North of and parallel to the centerline of S.R. 1141 and S.R. 1117 to a point, said point being located 500 feet, more or less, Northwest of and at a right angle to the centerline of S.R. 1117; and runs thence in a southeasterly direction, crossing the said S.R. 1117 at right angles, 1,000 feet, more or less, to a point, said point being located 500 feet, more or less, Southeast of and at a right angle to the centerline of S.R. 1117; and runs thence in a southwesterly direction 9,000 feet, more or less, along a line 500 feet, more or less, East of and parallel to the centerline of S.R. 1117 to a point, said point being located 500 feet, more or less, to the Northeast of and at a right angle to the centerline of S.R. 1117 and said point also being located 500 feet, more or less, Northwest of and at a right angle to the centerline of S.R. 1125; and runs thence in an easterly direction 33,000 feet, more or less, along a line located 500 feet, more or less, North of and parallel to S.R. 1125 and North and West of N.C. Highway 210 to a point, said point being located 500 feet, more or less, South of and at a right angle to the centerline of S.R. 1126; and runs thence in a westerly direction 6,100 feet, more or less, along a line which is 500 feet, more or less, Southeast and parallel to the center- line of S.R. 1126 to a point, said point being located 500 feet, more or less, South of and at a right angle to the centerline of S.R. 1126; and runs thence in a northerly direciton 1,000 feet, more or less, crossing the road at right angles, to a point, said point being located S00 feet, more or less, Northwest of and at a right angle to the centerline of said S.R. 1126; and runs thence in a northeast- erly direction 4,800 feet, more or less, along a line which is located 500 feet, more or less, North- west of and parallel to the centerline of S.R. 1126 to a point, said point being located 500 feet, more or less, Northwest of and at a right angle to the centerline of S.R. 1130; and runs thence in a northerly direction 1,700 feet, more or less, along a line which is 500 feet, more or less, Northwest of and at a right angle to the centerline of said S.R. 1130 in a northeasterly direction to a point, said point being located 500 feet, more or less, Northwest of and at a right angle to S.R. 1130; and runs thence 1,000 feet, more or less- in an easterly direction, crossing the said S.R. 1130 at right angles, to a point, said point being located 500 feet, more or less, East of and at a right angle to the centerline of S.R. 1130; and runs thence in a southerly direction 1,300 feet, more or less, along a line which is 500 feet, more or less, East of and parallel to the centerline of S.R. 1130 to a point, said point being located 500 feet, more or less, East of and at a right angle to the center- line of S.R. 1130 and said point also being located 500 feet, more or less, North of and at a right angle to the centerline of S.R. 1126; and runs thence in an easterly direction 1,200 feet, more or less, to a point, said point being located 500 feet, more or less, Northwest of and at a right angle to N.C. Highway 210; and runs thence in a northeasterly direction 14,000 feet, more or less, along a line which is 500 feet, more or less, Northwest of and parallel to the centerline of N.C. Highway 210 to a point, said point being located 500 feet, more or less, Northwest of and at a right angle to the centerr line of said N.C. Highway 210; and runs thence in an easterly direction 1,000 feet, more or less, crossing said N.C. Highway 210, to a point, said point being located 500 feet, more or less, East of and at a right angle to the centerline of N.C. Highway 210, and runs thence in a southerly direction 1,000 feet, more or less, along a line which is 500 feet, more or less, East of and parallel to the centerline of S.R. 2030 to a point, said point being located 500 feet, more or less, East of and at a right angle to the centerline of said S.R. 2030 and said point also being located 500 feet, more or less, North of and at a right angle to S.R. 2037; and runs thence in an easterly direciton 3,300 feet, more or less, along a line which is S00 feet, more or less, North of and parallel to the centerline of said S.R. 2037 to a point which is 500 feet, more or less, East of and at a right angle to S.R. 2036; and runs thence in a southerly direction 13,100 feet, more or less, along a line which is 500 feet, more or less, East of and parallel to S.R. 2036 to a point, said point being located 500 feet, more or less, Northeast of and at a right angle to said S.R. 2036 and said point also being located 500 feet, more or less, Northwest of and at a right angle to S.R. 2030; and runs thence in an easterly direction 5,100 feet, more or less, crossing S.R. 2040 and S.R. 2041, along a line which is S00 feet, more or less, North of and parallel to S.R. 2030 to a point, said point being located 500 feet, more or less, Northwest of the point where S.R. 2030 and S.R. 2033 intersect; and runs thence form said point in a northeasterly direction 1,900 feet, more or less, along a line which is 500 feet, more or less, North- west of and parallel to S.R. 2033 to a point, said point being located S00 feet, more or less, North- west of and at a right angle to S.R. 2033; and runs thence in a southeasterly direction 2,000 feet, more of less, crossing said S.R. 2033 to a point, said point being located 1,500 feet, more or less, Southeast of and at a right angle to S.R. 2033; and runs thence 900 feet, more or less, in a south- westerly direction to a point, said point being located 500 feet, more or less, Northeast of and at a right angle to S.R. 2030; and runs thence 7,500 feet, more or less, in a southeasterly direction along a line which is 500 feet, more or less, Northeast of and parallel to S.R. 0230 (said line crosses S.R. 2031 at right angles) to a- point, said point being located 500 feet, more or less, West of and at right angles to U .S. Highway 401; and runs thence it a northerly direction 17,800 feet, more or less, along aline which is 500 feet, more or less, West of -and parallel to U.S. Highway 401 to a point, said point being located 500 feet, more or less, Southwest of and at a right angle to U.S. Highway 401 and said point also being located 500 feet, more or less, Southeast °of and at a right angle to S.R. 2034 and runs thencejin a southwesterly direction 1,500 feet, more -or less, along a line which is 500 feet, more or less, Southeast of and parallel to S.R. 2034 to a point, said point being located 500 feet, more or less, Southeast of and at a` right angle to S.R. 2034, and -runs thence in a northwesterly direction 1,000 feet, more or less, crossing the said S.R. 2034 at right angles, to a point, said point being located S00 feet, more or less, Northwest of and a right angle to S.R. 2034; and runs thence in a northeasterly direction 1,600 feet, more or less, along a line which is 500 feet, more or less, North- west of and parallel to'S.R. 2034 to,a point, said point being located 500 feet, more or less, South- west of and at a right angle to U. S.` Highway_ 401, and runs thence from said point in a northwesterly direction 7,400 feet, more or less, along a line which. is 500 feet, more or less, Southwest of and parallel to U. S. Highway 401 to a point, said point being located S00 feet, more or less, Southwest of and at a right angle to U.S. Highway 401 and said point also being located 500 feet, more or less, South of and at a right angle to S.R. 2035; and runs thence from said point in a westerly direction 1,700 fee more or less, along a line which is -500 feet, more or less, South of and parallel to S.R. 2035 to a said point being located 500 feet, more or less, South, of and at a right angle to S.R. 2035 and runs thence in a northerly direction 1,000 feet, more or less, - crossing said S.R. -2035 at right angles, to a point, said point being located 500 feet, more or less, North of and at a right angle to 5.R. 2035; and runs thence in an easterly direction 1,500 feet, more or less, along a line which is 500 feet, more or less, North -of and, parallel to S.R. 2035 to a point, said point being located 500 feet, more or less, West of and at a right angle to U.S.'Highway 421; and, runs thence in a northwesterly direction 3,300 feet, more or less, along a line which is SOO feet, more or less, West of and parallel to U.S. Highway 401 to a point; said point being located 500 feet, more or less, Southwest of and at a right angle to, U. S. Highway 401 and said point also being located 500 feet,. more or less, Southeast, of and at a right angle to an unnumbered road, and runs thence in a southwesterly direction 1,800 feet, more or less, to a point; and runs thence in a Northwesterly direction 1,000 feet, more or. less, - along' a line which is 500 feet, more or less, Southwest of and perpendicular to the dead end point of said unnumbered road to a point; and -runs thence -from said - point in a northeasterly direction 2,100 feet, more or less, to a point along a line which is southeast of N.C. Highway 210, and 500.feet, more or less, Southwest of and at a right angle to U.S. Highway 401; and runs thence form said point in a northerly direction 1,800 feet, more or less, crossing N.C. Highway 210 to a point in'the southern boundary of the Town of Lillington; and runs thence form said point on the Lillington boundary along the- southern boundary of the Town of Lillington 2,600 -feet, more or less, to a point in the western margin of -the Norfolk and Southern Railway right of way, which is the point and. place of beginning. In an effort to satisfy the needs and .desires of the people of the area, the-Board wishes to consider creation of a water and sewer district to provide water and /or sewer facilities therin. The Board now desires to hold a public hearing, pursuant to N.C.` Gen. Stat. 162A-86 et. consider creation of the South Central Water and Sewer District of Harnett County. NOW THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT: 1. ''A public hearing be held pursuant to. N.C. Gen. Stat'. 162A- 86 :et. seq, to consider creation of the South Central Water and Sewer- District °of Harnett - County., 2, The County, and its officers, agents and attorneys are hereby directed to -take such actions of whatsoever nature and execute such documents as necessary to hold the public hearing herein described. BID AWARDED FOR PURCHASE, OF HYDRA- LIC.SEWER CLEANING JET FOR UTILITIES DEPT. Mr. Brock reported to the Board that a committee consisting of Rodney Tart, Director of Public - Utilities; Hollie Wade, Secretary with the County Manager's Office; as well as himself received and opened formal bids for the purchase of a hydraulic sewer cleaning jet for the Utility Department. The following two bids were received for the bid opening: Cities Supply Company in the amount of $15,978.05 :and jet Vac Systems in the amount of $18,708.77. Mr. Brock explained that the County received a third bid from Public Works Equipment and Supply in the - amount of $16,590, but this bid was received in the mail the day after the bid opening so the County could not accept it Mr.' Brock reported that after the bids were opened, Mr.'Tart reviewed them and recommended that.the bid be awarded to Cities Supply Company, Inc. in the amount of $15,978.05 (Base Bid in the amount of $15,290 plus tax in the amount of $688.05). The Commissioners questioned whether or not the County had to pay tax to South Carolina. They stated that this tax should not be paid to South Carolina that if any tax has to be paid, it should be paid to North Carolina. Following a discussion, Commissioner Stewart made a motion that the County award the bid to the low bidder -- Cities Supply Company, Inc., for the base price of $15,290 and'that the County Manager be authorized' to negotiate the tax in the amount of $688.05; Commissioner Shaw seconded the motion and it carried with a unanimous vote. BUDdEeT AMEND. HEALTH DEPT. $ CENTRAL MAINT. PAWN SHOPS 557 Henry Thompson, Director of Health, presented to the Board and explained several budget amendments for their consideration. Mr. Brock also presented to the Board for their consideration a budget amendment to the Central Maintenance Department. Following the presentation of these amendments, Commissioner Brock made a motion that the following five budget amendments be approved; Commissioner Stewart seconded the motion and it carried with a unanimous vote: Family Planning Code 10- 7610 -025, Books and Publications, Increase by $200 Code 10- 7610 -046, Medical and Surgical Supplies, Increase by $550 Home Health Code 10- 7630 -046, Medical and Surgical Supplies, Increase by $15,000 Tuberculosis Program Code 10- 7640 -014, Travel and Meetings, Increase by $400 Code 10- 7640 -046, Medical and Surgical Supplies, Increase by $600 Maternal $ Child Health Code 10- 7620 -002, Salaries, Decrease by $10,983 Code 10- 7620 -005, FICA, Decrease by $774 Code 10- 7620 -007, Retirement, Decrease by $823 Code 10- 7620 -014, Travel 8 Meetings, Increase by $123 Code 10- 7620 -058, Clinician Fees, Increase by $7,022 Code 10- 7620 -074, Capital Outlay- Equipment, Increase by $5,435 Central Maintenance Code 10 -5550 -002, Salaries $ Wages, Increase by $5,690 Code 10 -5550 -011, Telephone 4 Postage, $150 Code 10 -5550 -033, Materials $ Supplies, $100 Code 10 -5550 -036, Uniforms, $150 Code 10 -5550 -074, Capital Outlay, $300 M. H. Brock, County Manager, reported to the Board that Bill Strickland, Captain of Detectives with the Harnett County Sheriff's Department, appeared before the Commissioners at its meeting of November 5, 1985, concerning the illegal operations of pawn shops within the County. Pawn Shops are authorized to operate legally in the municipalities but not in the County. Mr. Brock explained further that two or three pawn shops are now operating illegally in the County and the Board at its meeting of November 5, 1984, stated that when the General Assembly went into session that the County would need to contact its state representatives requesting them to amend General Statute 91 -2 whereby Pawn Shops will be allowed to legally operate in Harnett County. Following a discussion, Commissioner Stewart made a motion that the County Manager be and he is hereby authorized to send a letter to our State Representatives asking them to amend G.S. 91 -2 whereby Pawn Shops can operate legal- ly in Harnett County; Commissioner Collins seconded the motion and it carried with a unanimous vote. POLICY RE: USE OF M. H. Brock, County Manager, presented to the Commissioners for their consideration EMPLOYER PROVIDED Policy Number 85 -4 for Harnett County concerning county employees driving county - VEHICLE owned vehicles to their place of residence. Mr. Brock explained that this policy is a result of the recent changes in the IRS travel regulations. Following a discussion, Commissioner Brock made a motion that the Board adopt the following policy; Commissioner Shaw seconded the motion and it carried with a unanimous vote: HARNETT COUNTY POLICY AND PROCEDURE NUMBER 85 -4 REFERENCE: USE OF AN EMPLOYER PROVIDED VEHICLE Section I. - Effective, February 18, 1985, it shall be the policy of Harnett County that some county departments will allow employees that are on call 24 hours a day, weekends, and holidays to drive county -owned vehicles to their place of residence in Harnett County. No employee shall use a county vehicle for personal use. Section II. - The Department Head shall get the approval from the County Manager for employees to drive county vehicles to and from their place of employment. The departments that will comply with this policy are: Sheriff's Department (all law enforcement) Public Buildings Emergency Management Administration J58 Inspections Sanitation Landfill Planning Department Industrial Development Commission Animal Control Parks and Recreation Harnett County Utilities Department Section III. - All county employees having county. vehicles assigned to them shall keep .a dailyl og of mileage. Section IV, - Duly adopted and approved by the Harnett County Board of Commissioners this the Eighteenth Day of February, Nineteen Hundred and Eighty- Five.; HARNETT COUNTY BOARD OF COMMISSIONERS. s/ Jesse Alphin Chairman ATTEST: s /Vaness,W. Young Clerk POLICY RE: TRAVEL M. H. Brock, County Manager, presented to the Board for their consideration Policy Number 85 -5 concerning travel for Harnett County employees. Mr. Brock explained' -that one of the main differences in the proposed policy and the County's current policy is that travel - reimbursement for the county employees will be set at 20.5 cents per mile rather than 20-cents per mile. Mr. Brock explained that the recent ruling of the IRS only allows the 20.5 cnets per mile reimbursement or if the County pays an employee anything above this rate, it has to be reported on the employee's W -2 form. Following a discussion, Commissioner Shaw made a motion that the Board approve the following Policy Number 85 -5 regarding Travel; Commissioner Stewart seconded the motion and it carried with a unanimous vote: HARNETT COUNTY POLICY AND PROCEDURE NUMBER 85 -5 REFERENCE: TRAVEL Section I. - Travel on-official business'by county officers and employees shall be reimbursed at the following rates: (a) for transportation by- privately -owned automobile twenty and one -half cents (20.5¢) per mile of travel and'the actual costs:of` tolls paid; (b) for bus, railroad, pullman, -or other conveyance actual- fare (c) for subsistence' (the actual amount expended for room, meals and reason -- able gratuities)_ not to exceed a total of forty -five dollars ($45.00) per day when traveling in -state or a'total'of fifty -five dollars - ($55.00) per day when traveling out of state (d) for convention registration fees not to exceed seve ($75.00) For out-of-state-travel and other travel when anticipated costs can be documented in advance -by brochures and other reliable sources, the officer or employee may apply for, prior approval through the department head to the County Manager for an increase in the allowance specified in the above- paragraph. Section II_ - A- voucher setting forth itemized expenses on a form approved by the Finance Officer `shall be completed' and signed byrofficers and employees who apply for reimbursement' of expenses; this voucher must be approved -by the department head and submitted to the Finance Office no Later than the 18th of the month. This travel voucher form must also be approved by the County Manager. County employees' are responsible each month for keeping a copy of their travel vouchers for tax purposes. RESOL. IN MEMORY OF BILL WARREN 5 5b Section III. - Travel and other expenses will be approved for reimbursement only in cases where such expenses are incurred at the supervisor's /department head's approval, and are appropriately documented (i.e., receipts for food, lodging, regis- tration fees, etc.). Receipts must include name(s), date(s), and amount(s). It is imperative that each employee maintain accurate records and attach all receipts to the Travel Voucher when submitted for payment. Payments requested for subsistence without receipts will not be paid. Section IV. - Each employee is assigned a duty station. Travel to and from the employee's home to that duty station will not be reimbursed. Travel from that sta- tion to any other assigned work station(s), workshop(s), convention(s), etc., will be paid from assigned duty station to the destination and the return. Section V. - Subsistence expense is not reimbursable when incurred within Harnett County unless authorized by the County Manager or the Chairperson of the Board of Commissioners. Section VI. The County has no provisions for advance payment for travel unless a bill from a travel agency, air line, or other responsible agency is submitted. Section VII. - This policy shall be retroactive to January 15, 1985. Section VIII. - Duly adopted and approved by the Harnett County Board of Commis- sioners, this the Eighteenth Day of February, Nineteen Hundred and Eighty -five. HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman ATTEST: s /Vanessa W. Young Clerk Commissioner Brock presented and read in full a resolution in memory and honor of Bill Warren. Commissioner Brock moved for the adoption of the following resolution;'. Commissioner Collins seconded the motion and it carried with a unanimous vote: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION IN MEMORIAM WHEREAS, life came to a sudden close for our friend and former commissioner, William A. " Bill" Warren on November 29, 1984, ending a career which had been devoted to his fellow man, community, and his county; and WHEREAS, his service took many forms in many fields, as a distinguished busi- nessman, as a member of the Summerville Presbyterian Church, as past Master of the Neil S. Stewart Masonic Lodge, and as a leader and member of many other civic, county, state, and political organizations and as an individual always interested in and anxious to work for the betterment of his fellow man and his community; and WHEREAS, during his long and fruitful life he has always been an active and loyal Democrat serving his party and his community in many worthwhile activities; and WHEREAS, in his passing, the County has lost a valuable and productive citizen and his community has lost a valued neighbor and his family, a devoted member. NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners in regular session assembled, on this the Eighteenth Day of February, 1985, wish to express their sense of sorrow and personal loss in the death of Bill Warren, an esteemed and loved associate; and BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the min- utes of this meeting and a copy forwarded to the family of Bill Warren with the expressed sympathy of the members of this Board. Adopted this the Eighteenth Day of February, Nineteen Hundred and Eighty -five. HARNETT COUNTY BOARD OF COMMISSIONERS 560 FIRST MARCH ME ETING Mr. Brock reported to the Board that the NACo Legislative Conference is to be held POSTPONED in Washington, D.C. on March 2.- 5, 1985. -Mr. Brock informed the Board that he is planning to attend this Conference and that. the Counties need a lot of support in order to save Revenue Sharing. Chairman.Alphin- stressed the importance of this Legislative Conference and encouraged every member of the Board who could to attend the Conference and help in the fight to-save Revenue Sharing Commissioner Collins made a motion -that the March 4, 1985, meeting be postponed until March 13, 1985, to be held after the public hearing scheduled for that night so that any Commissioner who could attend the NACo Legislative Conference would feel free to do so; Commis- sioner Shaw seconded the motion and it carried with a unanimous vote. ADJORNMENT There being no further business, the Harnett County Board of Commissioners meeting of February 18, 1985, duly adjourned at 8:47 .p.m.