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HomeMy WebLinkAbout05071984HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, MAY 7, 1984 405 The Harnett County Board of Commissioners met in regular session on Monday, May 7, 1984, in the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: M. H. Brock, Lloyd G. Stewart, Rudy Collins, Bill Shaw, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board, and John Phelps representing the County Attorney's office were also present. CALL TO ORDER Chairman Jesse Alphin called the meeting to order at 9:15 a.m. PRAYER Commissioner Bill Shaw led the morning prayer. MINUTES APPROVED The minutes from the Harnett County Board of Commissioners meeting of April 16 & 19, 1984, were approved as read. DOT REPORT ON HAZARD WATE MAN. ORDIN. Ray Stone, Highway Maintenance Engineer with the North Carolina Department of Transportation, appeared before the Board to discuss road matters and situations in Harnett County. Commissioner Brock made a motion that the Board adopt the following resolution adding a road to the State System for Maintenance; Commissioner Collins seconded the motion and it carried: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION BE IT RESOLVED THAT THE HARNETT OCUNTY BOARD OF COMMISSIONERS DOES HEREBY REQUEST THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION to add John Street located in Mary Stewart Subdivision, off 301 North of Dunn, to the State System for Maintenance. Adopted this the Seventh Day of May, Nineteen Hundred and Eighty -four. HARNETT OCUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman A petition was presented to Ray Stone requesting the Department of Transportation to add a dirt road on the edge of Harnett County near the Wake County line to the State System for Maintenance. Dwight Snow representing the County Attorney's office reported to the Board that the County had submitted to the Attorney's office for review a Hazardous Waste and Low -level Radioactive Waste Management Ordinance which has been adopted by Moore County to be used as a sample in drawing up an ordinance for Harnett County. Mr. Snow stated that his office has been studying this ordinance and had hoped to have it completed this morning. But in his studies, he found that the State laws affectin this ordinance have changed twice in the last couple of years, and he needs more time to review these new laws. Commissioner Shaw made a motion that the County accept for further study the draft ordinance for Harnett County on Hazardous Waste and Low -level Radioactive Waste Management; Commissioner Stewart seconded the motion and it carried. CONTRACT AMEND. Commissioner Collins made a motion that the Board adopt the following resolution TO MODERATE REHAB. amending the contract to the Moderate Rehabilitation Program; Commissioner Shaw PROGRAM seconded the motion and it carried: RESOLUTION AUTHORIZING EXECUTION OF AN ANNUAL CONTRIBUTIONS CONTRACT Whereas, the County of Harnett (herein called the "PHA ") proposes to enter into an Annual Contributions Contract (herein called the "contract ") with the United States of America, Department of Housing and Urban Developmnet (herein called the "Government "). NOW, THEREFORE, BE IT RESOLVED by the PHA as follows: SECTION 1. The Contract, numbered Contract No. A -3351, is hereby approved and accepted both as to form and substance and the Chairman, Board of County Commis- sioners is hereby authorized and directed to execute said Contract in triplicate on behalf of the PHA, and the Clerk To The Board is hereby authorized and directed to impress and attest the official seal of the PHA on each such counterpart and to forward said executed counterparts to the Government together with such other 406 documents evidencing the approval and authorizing the execution thereof as may be required by the Government. SECTION 2. The Chairman, Board of County Commissioners is hereby authorized to file with the Government from time to time, as monies are required, requisitions together with the necessary supporting document, for payment under the Contract. SECTION 3. This Resolution shall take effect immediately. s /Jesse Alphin Chairman, Board of Commissioners RESOLUTION UPGRADING Commissioner Shaw made a motion that the Board adopt the following resolution pro - COUNTY HOUSING posing that the Harnett County Housing Assistance Plan be upgraded in its Total ASSISTANCE PLAN Housing unit Goals for the Elderly; Commissioner Stewart seconded the motion and it carried: HARNETT COUNTY NORTH CAROLINA RESOLUTION WHEREAS, the County of Harnett prepared and submitted to the Department of Housing and Urban Development an amended Housing Assistance Plan on July 30, 1982; and WHEREAS, said amended Housing Assistance Plan set forth a goal of 50 newly con- structed units for elderly; and WHEREAS, the Department of Housing and Urban Development has offered to Harnett County's jurisdiction the opportunity for developers to apply under the Section 202 program for the construction of 70 housing units for elderly; and WHEREAS, certain private developers can submit proposals for the construction of such units; and WHEREAS, the Director of Planning and Community Development, Harnett County, recommends that this goal be increased to further satisfy the County's needs. NOW, therefore, be it resolved by the Board of Commissioners of Harnett County as follows: SECTION 1. Part III, Lines 17,19,20,21 and 22 be changed to indicate a goal of 70 units, new construction, elderly. HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphiti Chairman NATIONAL VOLUNTEER James Goff, Chairman of the Riural Development Panel presented to the Board for WEEK PROCLAMATION consideration a proclamation observing the week of May 6 - 12, 1984, as National Volunteer Week in Harnett County. Commissioner Collins made a motion that the following proclamation be adopted; Commissioner Shaw seconded the motion and it carried. HARNETT COUNTY, NORTH CAROLINA PROCLAMATION WHEREAS, the American practice of citizens participating in volunteer activity to improve the common good of a free society is a major tradition which has brought vitality and strength to our nation; and WHEREAS, the people -of North Carolina are proud of their heritage of volunteer - ism and are active in the work of caring and compassion in all one hundred counties of the state; and WHEREAS, all of us remember the contributions of many persons to our own lives and respond with joy in doing our part to help others; and WHEREAS, volunteers who serve through public and private agencies are vital to the health, welfare, safety, and happiness of the citizens of our county; and WHEREAS, the emphasis on all citizens across the state serving as volunteers has been a major emphasis of my administration; and WHEREAS, evidences show that some 71 percent of all adult North Carolinians 40 and a great number of children and youth are volunteers; and WHEREAS, North Carolina is recognized, both as a leader among states in the service of volunteers, and in expressing appreciation to those who are the volunteers now THEREFORE, WE, the Harnett County Board of Commissioners do hereby proclaim May 6 - 12, 1984, as NATIONAL VOLUNTEER WEEK in Harnett County and challenge every citizen both to acknowledge the great contri- bution of volunteers and to lend a hand in volunteer service at this special time and throughout the year. HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman RESOLUTION RE John Phelps representing the County Attorney's office reported to the Board that the METRO INCLUSION County has received petitions from the residents in two unincorporated areas described] VOTERS as (a) Old Wire Road, SR 1769 and SR 2014; and (b) West Lillington area along U.S. 421 requesting that these two areas be included in the Northeast Metropolitan Water District. It was stated that the County is planning to hold a public hearing on May 21, 1984, in reference to the inclusion of these two areas and part of the steps the county needs to take in order to include these areas into the Metro System is to verify that not less than 15% of the voters resident within these unincorporated areas signed the petitions requesting the inclusion. Mr. Phelps stated that the purpose of this resolution is to request the Board of Elections to verify the number of voters resident within the areas described above and the percentage of voters resident signing the petition. Commissioner Collins made a motion that the Board adopt the following resolution concerning the verification by the Board of Elections of voters involved in the Northeast Metropolitan Water District Inclusion; Commis- sioner Shaw seconded the motion and it carried: RESOLUTION CONCERNING VERIFICATION BY BOARD OF ELECTIONS OF VOTERS INVOLVED IN NORTHEAST METROPOLITAN WATER DISTRICT INCLUSION WHEREAS, pursuant to N.C.G.S. 162A -35, a group of citizens within two certain unincorporated areas of Harnett County described below have requested inclusion in the Northeast Metropolitan Water District; and WHEREAS, the Northeast Metropolitan Water District Board has notified the Board of Commissioners that it requests the Board of Commissioners to hold a public hearing concerning the inclusion of the unincorporated areas; and WHEREAS, the two unincorporated areas are described as follows: (1) Old Wire Road, SR 1769 and SR 2014 and (2) West Lillington area along U.S. 421, 1.4 miles from the city limits to the city limits to the intersection of SR 1309; and WHEREAS, the said Board of Commissioners authorized the holding of a public hearing on May 21, 1984 at 7:30 p.m.; and WHEREAS, it is necessary to verify that not less than 13% of the voters resident within the unincorporated areas signed the petitions requesting inclusion; and WHEREAS, the Harnett County Board of Elections is the public body authorized to verify the numbers of voters resident and percentage of voters resident signing the petition; and WHEREAS, the Northeast Metropolitan Water District applies to the County Board of Commissioners to request that the Harnett County Board of Elections take the necessary steps to verify the voters resident and percentage of voters resident signing the petition. NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Harnett County Board of Commissioners is directed and authorized to request by letter that the Harnett County Board of Elections take the necessary steps to verify the number of voters resident within the areas described above and the percentage of voters resident signing the petition. ADOPTED: This 7 day of May, 1984. HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman RECOGNITION OF Chairman -Jesse Alphin welcomed Tom Lanier and his family to the Board of Commis TOM LANIER ON sioners meeting and informed the group that this part of the Commissioners meeting RETIRING' - has been set aside in honor of Tom Lanier upon his retirement. Chairman Alphin commended Mr. Lanier on his many contributions' to the County and thanked him for his loyalty -and outstanding service to Harnett County. The Board then recognized Vance Kee, Area "C" Coordinator for Emergency Management. Mr.' Kee presented to Tom Lanier a Certificate of Appreciation-from the Division of Emergency Management and also a letter from Tom Pugh, Director of 'the Division of Emergency Management, expressing his appreciation to Mr.. Lanier. Mr. Kee explained that Mr. Pugh was in . charge of the Tornado Disaster Relief Program and he was unable to come here today because of his responsibilities to this program. Mr. Kee expressed his personal thanks to Mr. Lanier and stated that he has - enjoyed his association with Tom. Mr.- Alphin then recognized Mr. Brock, County Manager, who presented a plaque to Tom Lanier in honor and appreciation of his outstanding service and contributions to Harnett County as'Emergency Management Coordinator, 1970 1984. Mr. Brock stated that the County, this morning, would raise a new flag designed by the Governor's office in recognition of volunteers, and this flag would be flown during this special week. Mr. Brock stated that the Board felt that it would be most fitting if Tom Lanier would raise this flag because of his close relationship in coordi.- noting and directing the activities of the many volunteer fire and rescue depart- ments in the County. Chairman Jesse Alphin recessed the Board meeting for this special flag raising ceremony and for a reception in honor of Tom Zanier., LETTER FROM R.A. GRAY RE: TRITON HIGH SCHOOL Chairman Alphin reconvened the Board meeting and then recognized Mr. Brock. Mr. Brock, County Manager, informed the Board that the County received the following letter from Mr. Gray, Superintendent of Harnett County Schools concerning Triton High School: Mr. Jesse Alphin, Chairman Harnett County Board of Commissioners Lillington, NC 27546 Dear Mr, Alphin: May 4, 1984 Itlis the desire of the Harnett County Board of, Education to complete the hull of the Triton High School during the initial construction stage of this new high. school. The construction of the auditorium hull will provide a substantial savings. We have negotiated a change order to complete the visitors' entrance, classrooms together with storage, and coat checkroom in the Commons. The auditor ium, storage, and dressing rooms will be shell space with a concrete floor and no interior finish Minimum lights and enough heat to prevent freezing will be provided. The total cost of-this change order.is °$521,979.00.' We also need from the capital reserve fund in the amount of $226,592.00 to purchase and equipment for Triton High School. an allocation furniture The Harnett' County Board -of Education in the budget session on May 1, 1984 voted unanimously to support this change order and to request funds to pay for the change order and the needed furniture and equipment. The needed funds could be provided within the fund projection provided by County Manager M. H. Brock when funds were appropriated to construct Triton High' School. Fund Projection for the Capital - Reserve Fund through 1985 -86 -Funds Budgeted for Triton High School - Balance Unbudgeted $9,748,571.00 9 ;000 ;000.00 748,571.00 Change Order: to hull in the Auditorium 521,979.00 226 ;592.00,' Balance Unbudgeted Funds needed for Furniture and Equipment 226,592.00 Balance 0- The Harnett County Board of Education requests the Harnett County Board of Commissioners to appropriate the $748,571.00 from the Capital Reserve Fund for this purpose. Thank you for your and the Commissioners, strong support` to this project. Sincerely,. Alton -Gray °Superintendent, Harnett County Schools Following' a discussion of this request, Commissioner Shaw made a motion that the change order in the amount of $521,979 be approved; Commissioner Stewart seconded the motion -and it carried. 408 BUDGET AMENDMENT Commissioner Stewart made a motion that the Landfill Budget, Code 580 -074, be LANDFILL increased by $9,000; Commissioner Collins seconded the motion and it carried with a unanimous vote. It was explained that this amendment was due to excessive mainten- ance and repairs to the Landfill equipment. BUDGET AMENDMENT INDUST. TR. CNT. BUDGET AMENDMENT HEALTH DEPT. Commissioner Shaw made a motion that the Industrial Training Center Budget, Code 612 -011, Telephone F, Postage, be increased by $1,125; Commissioner Collins seconded the motion and it carried. Commissioner Brock made a motion that the Harnett County Health Department, Tubercu- losis Fund, be increased by $5,500; Commissioner Stewart seconded the motion and it carried. It was explained that these additional funds were appropriated by the Division of Health Services to purchase an automatic film processor. BUDGET AMENDMENT Helen Crews, Director of Social Services, appeared before the Board and presented the SOCIAL SERVICES following three budget amendments: TAX ATTORNEY "S REPORT 1. Code 611 -183, County Initiated Checks, be decreased by $8,500 Code 611 -184, Aid to the Blind, be increased by $1,000 Code 611 -186, Public Assistance Refunds, be increased by $7,500 Mrs. Crews explained that this is a shift in funding from one line item to two other line items. Involves no new money. 2. Code 610 -046A, Day Care - Children, be decreased by $16,500 Code 610 -014, Travel $ Training - Meetings, be increased by $6,000 Code 610 -020, Food Stamps, be increased by $6,000 Code 610 -033, Material $ Supplies, be increased by $3,000 Code 610 -045, Contracted Services, be increased by $1,500 Mrs. Crews explained that this also is simply a shift in funding from one line item to four other line items. No new money is involved. 3. Code 611 -188, Public Assistance Fund, Crisis Intervention Funding, be increased by $1,758. Mrs. Crews explained that this is a grant from CP$L to be used for families that are experiencing a life- threatening crisis involving energy for heating or cooling. Commissioner Collins made a motion that the three budget amendments to the Social Services Budget as described above be approved; Commissioner Stewart seconded the motion and it carried. The following Tax Attorney's report was filed with the Board: NAME SUIT NO. AMOUNT COLLECTED ATTY. FEE Stewarts Creek Township Betty E. White, et als Gladys McNeill Snaders William Theodore Lee and Pauline M. 83 CvD 310 83 CvD 0376 284.71 840.91 No Suit 91.30 $1,216.92 OTHER SERVICES RENDERED TO TAX COLLECTOR'S OFFICE DATE EXPLANATION 12 -9 -83 Buffalo Lake Property Owner's Association conference with Tom Allen, Telephone calls, Letters and research (.7 hours) 31.50 3 -15 -84 Advertisement of tax liens - conferences with Tom Allen, reasearch and preparation of advertisement form (1.0 hour) 45.00 4 -10 -84 Buffalo Lake Property Owner's Association Telephone calls (2) to Mrs. Cook (.4 hr.) 18.00 Telephone calls (3) to Tom Allen (.3 hr.) 13.50 Telephone cal to State Tax Office (.8 hr) 36.00 Reasearch and preparation of letter (1 hr.)45.00 4 -11 -84 Buffalo Lake Property Owner's Association Re -draft of letter for Tom Allen (.3 hr.) 13.50 Telephone call and conference with T.Allen 9.00 55.00 115.00 25.00 $195.00 211.50 Total Attorney's Fee $406.50 410 TAX REFUND Thomas Allen, Tax - Supervisor, appeared before the Board and requested a Tax Refund t Judy' Lee Ward, P. 0. Box 7, Benson, NC 27504, in the amount of $136.35. An error had -been made and -her house was listed at $15,000 and it should have been $1,500. - Commissioner Collins made a motion that the foregoing tax refund to Judy Lee Ward in the amount of, $136.35 be approved; Commissioner Shaw seconded the motion and it carried. TAX COLLECTOR'S Thomas Allen, Tax Collector, reported on the activities of this department for the REPORT month of April and his plans for May, 1984. REPORTS FILED Several other reports were filed with the, Board; including Expenditure, Inspections, Health Department, and Ambulance Service Report. BUDGET PROGRESS', Mr.-Brock gave a progress report on the preparation of the Budget for the.1'Y. REPORT 1984 -85. He stated that he as Budget Officer and /or the Board of :Commissioners had met with.all the department heads' and /or Boards and reviewed their requested budgets for the F,Y. 1984 -85. He stated that all the budgets for each of the departments for the upcoming. year were turned in to his office on April 30, 1984. He explained that the plans are to present the Budget to the Board at its May 21 meeting. AREA III PARK M. H. Brock, County Manager, informed the Board that the Commissioners at its meeting of April 16, adopted a resolution authorizing the development of the Area'c IIL County Park. Mr. Brock stated that the County now needs to decide on an architect for the third park. MacMillian and MacMillian are the architects for the Third School and will subcontract with McNealy as the Landscape Architects. In order to save money, it was felt that it would be in the best interest of the County to hire McNealy as the Lnadscape_Architect for the Third Park and let McNealy subcontract MacMillian to do the concession building. Stewart made a motion that the County employ the services of these architects to do the third park; Commissioner Collins seconded the motion and it carried. FEASIBILITY STUDY M.' H. Brock, County Manager, reported to the Board that`'the County has received A.C. /ROLLING SPR proposals from_two engineering firms to conduct a preliminary feasibility study for AREA water and wastewater facilities for the Anderson Creek--Rolling Springs Area. He stated that Moore, Gardner presented the lowest proposal; and he, therefore, recom mended that the. County employ this firm to do the study., - Commissioner Shaw made a motion that M. H. Brock, County Manager, be authorized to enter into an agreement with Moore, Gardner $ Associates to perform the preliminary feasibility study in the Anderson Creek -- Rolling Springs Community for water and wastewater facilities, not to exceed the amount of_ $2,900; Commissioner Collins seconded the motion and it carried. ADJOURNMENT There being no further business, the Harnett County. Board of Commissioners meeting of May 7, 1984, duly adjourned at 11:15 a.m. hi Qnua.a.ct... C erk 600(0 Secretary