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HomeMy WebLinkAbout02061984HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, FEBRUARY 6, 1984 CALL TO ORDER PRAYER MINUTES APPROVED DOT, RAY STONE Macke -McKay Road View Road Doris Waddell, Dirt Lane off SR 1001 Other Road Matters GROUNDBREAKING FOR INDUSTRIAL TRAINING CENTER AND AREA III ' SCHOOL CANCELLED SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT -- COMMUNITY REVIT- IALIZATION (Riverside) CITIZEN PARTICIPATION PLAN The Harnett - County Board of Commissioners met in regular session on Monday,. February :6, 1984, in the Commissioners Room, County Office Building, Lillington North Carolina, with the following members present: Lloyd G. Stewart, M. H. Brock, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board, and Robert Morgan, County Attorney, were also present. Chairman Jesse Alphin called the meeting to Mr. Mack McKay led the morning prayer. The minutes from the Harnett County Board of Commissioners` meeting of January 16, 1984, were approved as read. order at 9:15 a.m. Ray Stone, Highway Maintenance Engineer with the North Carolina Department of Transportation appeared before the Board to discuss road matters and situations in Harnett County. Mr._ Mack McKay presented a petition to the Board requesting that the road on which he lives be added to the state system. The Board accepted this petition and conveyed it to Mr. Stone. Mr. Bill Craig-representing-several residents on Pine View Road appeared before the Board and requested that this road be added to the State System for Maintenance. Commissioner Stewart made a motion that the Board accept this petition and request -the N. C,. Department of Transportation to add this road to the State System for Maintenance; Commissioner Collins seconded the motion and it carried: Mrs. Doris Waddell appeared befor•the. Board representing several residents on a dirt lane located off SR 1001 and requested that this road be added to the State System.' Commissioner Stewart made a motion that the Board accept this petition and request the N. C. Department of Transportation to add this road to the State System for Maintenance; Commissioner Shaw seconded the motion and it carried.' The Board mentioned several other ma County to Mr:. Stone. ters regarding the roads in Harnett Mr. Brock announced that due to the inclement weather, the groundbreaking ceremonies for the Industrial Training Center and for the Area II1 School have been cancelled. Mr. Brock informed the Board thatthecounty 18 interested in making application .for a' Small .Cities Community Development Block Grant -- Community Revitalization to construct a waterline in the Riverside community. He stated that the county needs to adopt a citizens participation plan in reference to making application for Community;. Development funds and presented for the Board's consideration such a plan. Commissioner Shaw made a motion that the County adopt the foliowing Oitizen Participation Plan for the Community Development Block Grant Program, Commissioner Stewart seconded the motion and it carried: COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITIZENS ,PARTICIPATION PLAN HARNETT COUNTY, NORTH CAROLINA . Introduction. and Statement of Intent: Pursuant to the Housing and Community Development Act of 1974, as amended and Subchapter 13L of the North Carolina Community Development Block Grant Program Regulations, the following written Citizen Participation Plan has been.prepared for the County of Harnett. The County of Harnett realizes that a well developed community development program is dependant upon viable citizen participation repre senting the specific target groups for which communitydevelopment funds intended. The purpose of this Plan is to give the citizens of the County of Harnett the opportunity to participate in an advisory role in the planning and implementation of their Community Development Program. The Plan outlines_ procedures and goals for County officials to follow in developing a closer relationship with the citizens in potential community developing areas. It is the intent of the County of Harnett to- actively involve citizens from all walks of life, including persons of low and moderate incomes, members of minority groups, the elderly and handicapped, and other persons upon which aCommunity Development Program might impact. Persons affected by Community; Development activities can use the Citizen Participation Plan to better understand their role in establish- ing a workable program for the County of Harnett. II. Scope of Farticipation: Jb5 Citizen participation shall include involvement in: A. The determination and development of Community Development priorities and strategies; B. The process of planning, developing, implementing, and assessing the Community Develop- ment Program for performance; and C. Subsequent amendments to the Community Development Program. III. Standards of Citizen Participation: The process for citizen participation in the County of Harnett shall meet the following standards: A. All citizen participation shall be conducted in public hearings with freedom of access for all persons; B. Low and moderate income persons, minority groups, elderly, the handicapped, the busi- ness community, and civic groups shall be encouraged to become involved in community development activities; C. Community Development staff personnel will make efforts to endure the continuing involvement of citizens or citizen organizations at different stages of the Community Development Program. IV. Citizen Participation: A. Citizens shall be involved in the determination of priorities and community development needs. The views and proposals of citizens concerning community development needs and priorities, particularly the views of low- and - moderate income persons, members of minor- ity groups, and residents of blighted areas and neighborhoods where activities are proposed, shall be solicited by way of two public hearings held prior to submission of an application for community development funds. These hearings will be held in conjunction with the regular monthly meetings of the Board of Commissioners of the County of Harnett and will be conducted by the Board of Commissioners. Duringthesepublic hearings, all citizens, particularly low- and - moderate income persons, members of minority groups, and residents of blighted areas, shall be encouraged to submit their views and proposals regarding the community development program. Comments ". may be either oral or written. Written comments may be presented at the public hearing or they may be mailed in for consideration prior to the hearing. In any case, written proposals must be received no later than the date of the public hearing. Community Development staff personnel will respond, in writing, to the written proposals within ten (10) calendar days after receipt of the proposals. The response shall outline the action taken regarding the proposals and the reasons for that action. All proposals should be addressed to the County Manager, P. 0. Box 758, Lillington, North Carolina, 27546. All comments presented at the hearing, either oral or written, will be recorded along with all other precedings and shall become a part of the County's permanent minutes. B. Adequate notice of public hearings shall be provided in a timely manner and in such a way as to make them accessible and understandable to all citizens. Notices for public hearings shall appear in the nonlegal section of the Daily Record or the Harnett County li News at least once a week for two successive calendar weeks prior to the date of the public hearings. Notices shall be published not less than ten (10) days nor more than twenty -five (25) days before the date fixed for the hearing. Such notices shall indi- cate the time, date, place, procedures of the hearing, and a brief description of the topics to be considered. Also included will be a statement informing the public that written comments may be mailed in prior to the hearings for consideration at the hearingt, The address to which these written proposals may be sent will also be indicated. C. Affirmative efforts to get adequate information to citizens concerning public hearings shall be provided by the County, particularly for persons of low- and - moderate incomes and residents of blighted neighborhoods and project areas. In addition to advertising in the Harnett County News and /or Daily Record, the County's staff will post the notice in conspicuous places throughout the County, including the County Courthouse, blighted neighborhoods, and in areas with a high concentrate of minorities and low- and - moderate income persons. These notices shall be posted at the same time the notices are run in the Daily Record and /or Harnett County News. These notices shall indicate the time, date, and place of the public hearing, and also the topics to be discussed. D. Citizens shall be involved in both the planning and development of the County's Commu- nity Development Program. 1. Planning Stage: A. Prior to the preparation of an application for community development funds, the County shall hold one public hearing to obtain the views and proposals of citizens with regard to the determination of priorities and community develop- ment needs. The public hearing will be held in accordance with Section IV, A and D of this Plan. Comments and views will be solicited and responded to as outlined in Section IV., A of this Plan. 2. Application Stage: A. After the application for community development funds has been prepared but prior to its submission to NRCD, the County shall hold a second public hearing. The purpose of this second hearing will be to inform the citizens of the proposed grant activities, and the total costs of the activities. A description of the proposed project, the proposed project location, and the components of the application, including. the Application Summary, Community Needs, Project Description, Project Budget, Project Benefit, Project Schedule, Project Consistency with State Policies/ Program, and Certifications, and necessary maps of the target and local option areas will be presented and explained. B The second public hearing shall be conducted in the manner prescribed in Section IV.', A and D of this Plan. Comments and views concerning the completed applicatio shall be solicited and responded to as- outlined in Section IV., A of this Plan. C. Prior to the second public hearing, the County shall provide adequate notices of the hearing in accordance with Section IV., B and C of this Plan. . Amendment Process: A. Program amendments which require prior NRCD approval in accordance with Rule .0910 of Subchapter 13L, North Carolina Community Development Block Grant Program Regulations, also may.'require a public hearing. If, after consultation with NRCD, a public hearing is required, the County shall conduct such a hearing in accordance with Section IV,, A and D of this Plan. B. Adequate notices of the public hearing shall be provided in accordance with Section IV., B and C of this Plan. C During this public hearing, the County will outline the proposedamendment, - clearly explain the reasons for the proposed amendment, possible alternatives to the amend- ment and state clearly the effect the proposed amendment will have on the overall Community Development Program. Comments and views on the proposed amendment will b solicited and responded to in accordance with Section IV, of this Plan. D Proposed program amendments not requiring NRCD approval shall be submitted to the Housing and Community Development Advisory Board for review and comment before such amendments "are finalized. . Objectives to Application /Amendment:. A. At the time of submission of an application or program amendment to NRCD, Harnett County shall publish a_ notice inthe- nonlegal'section of the Daily Record and /or Harnett News stating that an application or program amendment will be submitted to NRCD and is available to interested parties upon request. The notice shall include the date of submission of the application or amendment and shall inform the citizens that they have 30 days from the submission date to object to the approval of the application or amendment. `The notice shall be published at least one calen- dar week prior to the submission date. Also included in the notice shall be the following information: Persons wishing to object to the approval of the application /amendment by NRCD shall, submit such objections in writing to the following address: Division of Community Assistance Department of Natural Resources and Community Development P. O. Box 27687 Raleigh, N. C. 27611 NRCD will consider objections made only on the following grounds: l The County's description of. the needs and .objectives is plainly inconsistent with available facts and date; 2. The activities to be undertaken, are plainly inappropriate to meeting the needs and objectives. identified by the County; 3 The application does not comply with the" requirements' of Subchapter 13L, North Carolina Community Development Block Grant Program Regulations or other applicable laws. All objections shall include an identification of the requirements not met. In the case of objections made on the grounds that the description of needs and objections is plainly inconsistent -with significant, gen- erally available facts and data, the objection shall include the data upon which the objection is based. 1 5. Program Implemention: J6? A. Citizens shall have the opportunity to comment on the implemention of the Community Development Program throughout the term of the program. At least once durin the program, a public hearing will be held to obtain comments, views, and proposals with regard to the implementation of the Community Development Program. This public hearing shall be conducted as outlined in Section IV., A and D of this Plan. Adequate notices of the public hearing will be given as outlined in Section IV., B and C of this Plan. Comments and views shall be solicited and responded to as outlined in Section IV, A of this Plan. B. Citizens may submit written comments to NRCD at any time concerning the County's failure to comply with the requirements contained in Subchapter 13L, North Carolina Community Development Block Grant Program Regulations. Comments may be sent to: 6. Closeout Process: A. RIVERSIDE PUBLIC HEARING DATE SET FOR FEBRUARY 20, CD--- ECONOMIC GROWTH BLOCK GRANT TAX SHELTER FOR LAW ENFORCEMENT RETIREMENT NRCD Division of Community Assistance P. O. Box 27687 Raleigh, NC 27611 During the grant closeout process, but prior to the actual closeout of the grant, the County shall conduct one public hearing to access the County's program performance. This public hearing shall be held in accordance with Section IV., A and D of this Plan. Adequate notices of the public hearing shall be provided as outlined in Section IV, B and C. Comments and views will be solicited as outlined in Section IV. A, of this Plan EXCEPT THAT comments and views will be received until the grant is actually closed out. Community Development staff will respond to all written proposals within ten (10) calendar days after they are received. Commissioner Shaw made a motion that a public hearing be held on Monday, February 20, 1984, at 7:30 p.m. in order to obtain the views and opinions of the citizens in regards to preparing an application for Community Development funds for the project in the Riverside Community; Commissioner Brock seconded the motion and it carried. Mr. Brock stated that at the Commissioners' meeting of January 16, 1984, the Board authorized a public hearing to be held on January 30, 1984, in order to apply for a Small Cities Community Development- Economic Growth Block Grant for industrial improvements in the County. Mr. Brock stated that the plans for this project have changed, and the County will not hold this public hearing. Commissioner Collins made a motion that the Board adopt the following resolution to allow tax sheltering of member contributions to the Law Enforcement Officers' Retirement System; Commissioner Stewart seconded the motion and it carried: RESOLUTION TO ELECT A TAX SHELTER OF EMPLOYEES' CONTRIBUTIONS PAYABLE AS MEMBERS OF THE LAW ENFORCEMENT OFFICERS' RETIREMENT SYSTEM OF THE STATE OF NORTH CAROLINA WHEREAS, the 1984 Session of the North Carolina General Assembly, by a duly ratified bill, enacted North Carolina General Statute 143 -166 (il) which, under the conditions specified therein, permits an employer participating in the North Carolina Local Governmental Employees' Retirement System or who administers some other trust qualified under Section 401 (a) or 403 (a) or 405 (a) of the Internal Revenue code of 1954 as amended to tax shelter the contributions payable l to this System by its employees who are members of this System to the same extent as an employer has elected to tax shelter contributions for all other employees who are members of another qualified trust; and WHEREAS, this employer is an employer participating in the North Carolina Local Governmental Employees' Retirement System with respect to its eligible employees or who administers some other trust qualified under Sections 401(a), 403(a), or 405(a) of the Internal Revenue Code of 1954 as amended; and, WHEREAS, this employer has tax sheltered the contributions payable by its employees who are members of the North Carolina Local Governmental Employees' Retirement System or some other qualififed trust and deems it desirable to tax shelter the contributions payable by its employees as members of the Law Enforce- ment Officers' Retirement System of the State of North Carolina. NOW, THEREFORE, BE IT RESOLVED BY THE Harnett County Board of Commissioners in regular sesion, that effective the first day of March, 1984, the County of Harnett elects pursuant to the provisision of North Carolina Genetal Statute 143 -166 (il) to pick up and pay to the Law Enforcement Officers' Retirement System of the State of North Carolina the contributions which would be otherwise payable to this System by its employees who are members of this System and to treat in all respects such contributions in the manner specified in said North Carolina General Statute 143 - 166(11). SUBDIVISION PLAT CAROLINA LAKES, CLUB HARBOUR, PHASE 4 BUDGET. AMENDMENTS SOCIAL SERVICES EMPLOYEMENT SECURITY COMMISSION LIBRARY SITE FEES TO BE CHARGED BY THE SHERIFF'S OFFICE Commissioner Stewart made a motion that the Subidivision Plat for Carolina Lakes, Club Harbour, Phase 4, be approved; Commissioner: Shaw seconded the; motion and it carried. Mrs. Helen Crews appeared' before the Board and requested the following budget amendments: 1. Increase Crisis Intervention Fund, Code 611- 188, by $12,700 and increase Code 611 -188, CP &L Project Share by $847. Mrs. Crews explained that no county match is.required for this project. The - family must be experiencing a life threatening crisis involving energy for heating to be eligible for any payment under this program. 2 Increase Code 610 -015, Chore Provider Training- Grant, $1,913. Mrs. Crews explained this is one of the several grants awarded in the State to pro- vide training for chore_ providers who go into certain clients' homes to perform specific tasks -to enable the client to remain at home as opposed to going to wrest home or nursing home. She explained that the $1,700 grant requires $213 in County matching funds.which.is 12.5 %. Due to a change from 25% to 12.5% in the county, match for Title XX In -Home Services for Elderly after the Social Services budget was-approved by the Board, Mrs. Crews explained, she has sufficient County_funds already in her, budget for the County's match. Increase 'Code 610- 046G,'Vendor Transportation, by $7,000 and Decrease Code' 610 -046E, AFDC -FC, by $7,000. Mrs. Crews explained that this is simply .a shift of funds from one line item to another to meet the increas -' ing request for medical transportation. Commissioner Shaw.made a motion that the above- described budget amendments be approved; Commissioner Stewart seconded -the motion and it carried Louise,- Bruckner with the Employment Security Commission office in Dunn appeareo before the Board and requested that the County help share in the cost of providing a larger and better facility for the office in Dunn She explained that the State pays $400 a month, the City of Dunn has agreed to pay $200 a month to help in this cost, and she would like for the County to pay $400 a month for the cost of renting a better facility and for utilities. The Board_ commendedMs. Bruckner on the services her office is providing the citizens of Harnett County and stated that they are glad to see that her office has been broaden to cover more services such as screening and testing employees for private industry as well as the County. Following a discussion, Commis- sioner Collins made a motion that the County pay an amount not to exceed $400 per month for one year to aid in the cost of providing a better facility for the Employment Security Commission Office in Dunn and also help in the cost of utilities, Commissioner Shaw seconded the motion and it carried. The Board welcomed Mrs. Randall, Director of the Library; the members of the Library Board;' and the Friends of the Library to the meeting. Gordon Springle, Chairman of the Library Board, appeared before the Board' and requested the authority to go ahead_ with negotiations with the property owners to purchase a buidling, formerly known as the IGA Foodliner in Lillington, and the parking lot to be use -as the new location of the County Library. Mr. Springle stated that he as well as the County Manager, Commissioner Shaw,: and the architects have looked at this piece of property, and he felt the purchase of this proper to. the budget. "Commissioner Collins made a motion that a committee consisting of Commissioner Bill Shaw, M. H. Brock and a representation from the Library Board be appointed to negotiate with the'. property owners of this building and parking lot and bring a,proprosal back to the Board; Commissioner Stewart seconded the motion and moved that Rudy Collins also serve on this committee since he is the Commissioners' appointee on the Library Board; " - Commissioner Brock seconded themotion and it carried: Col aissioner.Collins made a motion that the Board adopt the following resolution allowing fees to be charged by the sheriff's office for items seized and stored by -the County; seconded by, Stewart and carried: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION BE IT RESOLVED THAT THE HARNETT COUNTY BOARD OF COMMISSIONERS does hereby adopt the following schedule of fees to be charged per day by the Harnett County Sheriff's Department for items seized_and stored by the County: : - REFUNDS I RESOLUTION RE: LIENS ON REAL PROPERTY TAX RECORDS TO BE DESTROYED 1 1. Inside Storage -- $3.00 for one space for items such as bicycles, motorcycles, law mowers, cattle, horses, swine and all other articles or equipment not suitable to be stored outside 2. Outside Storage -- $3.00 for one space for items such as cars, pickup trucks (3/4 ton or less), tractors, boats, trailors, combines, or other items suitable for outside storage 3. Outside Storage -- $6.00 for two spaces for such items as trucks (3/4 ton to 21 ton), trailors exceeding 20 feet in length 4. Outside Storage -- ($9.00 for three spaces or more for vehicles exceeding 40 feet or any combination thereof, i.e. tractor - trailor rigs, etc. 5. Wrecker Service -- The County will charge the owner or responsible person for the cost of towing in his /her vehicle Duly adopted by the Harnett County Board of Commissioners, this the Sixth Day of February, Nineteen Hundred and Eighty -four. Thomas Allen, Tax Supervisor, appeared before the Board and requested the following refunds: 1. J. Phillip & Linda S. Weathers, P. 0. Box 164, Fuquay - Varina, NC 27526, Buckhorn Township, in the amount of $694.68. A two story house on Wheeler & McGee land was assessed and charged to Mr. Weathers in error. House belongs to Harold Malcolm Yates. 2. Taylor -Ruark Insurance Agency, Inc., P. 0. Box 126, Dunn, NC 28334, Averasboro Township, in the amount of $80.15, a 1982 Pontiac Bonneville Brougham was double listed to GMAC Leasing Corporation. 3. Ed Lewis Cummings, Rt. 3, Box 634, Lillington,NC, 27546, Upper Little River Township, in the amount of $61.65. Two buildings that were charged on the 75 acre tract bought from Boliver McRae, Heirs, do not go with this tract. They are on Everett Suitt's land and have been charged on a discovery. 4. Luci & H. T. Spears, Heirs, Lillington, NC 27546, Lillington Township, in the amount of $37.92, double lised with Lucille Johnson. 5. Turlington & Turlington, LTC, P. 0. Drawer 428, Lillington, NC 27546, Lillington Township. Inventory, Equipment, & Vehicles were charged at $46,479 and should have been charged at $22,795. Amount of refund is $210.79. Commissioner Collins made a motion that the foregoing refunds be approved; Commis- sioner Stewart seconded the motion and it carried. _ Thomas Allen, Tax Collector, reported to the Board that in accordance with Section 105 -369 of the North Carolina General Statutes, that as of the clos of busi- ness January 31, 1984, the unpaid taxes for the current fiscal year that constitute liens on real property in Harnett County amounts to $880,734.76. Mr. Allen recom- mended that the Board adopt the following resolution: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION BE IT RESOLVED, that, pursuant to the authority vested in this Board by Section 105 -369 of the General Statutes of North Carolina, W. Thomas Allen, Tax Collector, is hereby ordered to advertise said tax liens according to law, said sdvertisements to begin the first Monday in April, 1984. Commissioner Stewart made a motion that the foregoing resolution be adopted; Commissioner Collins seconded the motion and it carried. Thomas Allen, Tax Administrator, requested that in accordance with the recommenda- tion of the North Carolina Department of Cultural Resources that the following list of records be destroyed: Year 1967 Anderson Creek A -Z Averasboro A -c, D -I, J -Mc, M -R, S -T, U -Z Barbecue A -Z Black River A -J, K -Z Duke A -L, Mc -Z Stewarts Creek A -Z Total 23 Books Grove A -M, N -Z Hectors Creek A -Z Johnsonville A -Z Lillington A -Mc, M -Z Neils Creek A -Z Upper Little River A -Mc, M -Z 370 ACTION REPORTS FILED TAX ATTORNEY ADJOURNMENT For Year 1966 Anderson Creek A -Z Averasboro A -C, D -I, J -Mc, S -T, U -Z Barbecue A -Z Black River A -M, N -Z Duke A -L, M -Z 'Grove A -M, N -Z Hectors Creek A -Z Buckhorn A -Z Johnsonville A -Z Lillington A -M, N -Z Neils Creek A -Z Stewarts Creek A -Z Upper Little River A -Mc, M -Z, Total 22 Books For Year 1964 Anderson Creek A -Z Averasboro, IND A -F, G -K, L -Q, R -Z Barbecue A -Z Buckhorn..A -Z Black RiverA -M, N -Z Duke A-M, N-Z Grove A -M, N -Z Hectors Creek A -Z Johnsonville A -Z Lillington White Colored Neils Creek A -Z Stewarts Creek A -Z Upper Little River A -M, N -Z Total 22 Books For Year 1963,. Lillington Colored For the Year 1965 Anderson Creek A -Z Averasboro A- D, -E -J, K -0, p -S, T -Y, IND` Barbecue A -Z _Black River A -M, N -Z Duke A -L, M -Z Grove A -M, N -Z Hectors Creek A-Z Buckhorn A -Z Johnsonville A -Z Lillington A -M, N -Z Neils Creek A -Z Stewarts Creek A -Z Upper Little River A -M, N -Z Total 23 Books For. Year 1960 Lillington A -Z Commissioner Stewart. made a motion that" the.foregoing' list of records be destroyed; Commissioner'- Collins seconded the motion and it carried. Several reports- were -filed with the Board; including,: the Tax Collectors report for the month of January and his plans for February; the Sheriff's report for the month of January; the expenditure report for the period ending January 31, 1984, and the ambulance report. The following tax attorney's report was filed with the Board: Amount Coll't'- Fee Black River Township' Dwight L.`Broadwell No Suit $1,533.81 $100 Johnsonville Township Betty Gilchrist Smith No Suit - 25 -. Russell L. Murchison 79 -CVD -0602 40 Subtotal $165 LANDS CONVEYED TO COUNTY OF HARNETT Case No. 82 CVD 520 Queen Ester Perry 78 CVD 425 Walter L. Hudson et ux 75 CVD 0053 Iola Young 74 CVD 1812 Joe C. Dowd et u Advance Cost: Queen Ester Perry et al Daniel McKay, Jr. The being no furthe 284.44 1,408.17 $3,226 42_ Lot (50 x 100 ") B.R. Tnsp 546.28 150.00 Lots 10 & 11 (Richard Best 619.80- 129.51 S /D) Averasboro Township 1.8 ac. Tract 9 of Refus Smith Est. Johnsonville Township 329.33 125.00 Lot No. 153, Sec. 1, SD of Erwin Mills 931.92 144.38 Subtotal . $2,671.54 633.89 82 CVD 520 83 CVD.0387 Subtotal TOTAL business, the meeting duly adjourned 1.72 4.00 5.72 $804.61 at 10:46 a.m. airman Clerk Secretary