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HomeMy WebLinkAbout03071983-rats . ()( . �v_a. ' I - ;2(1(c. e-C L< <1/41 _J h•C cf . ‘-j-a- L . -CA- ■ 16 5 -) c� 1 ■a n) i 1 PRAYER MINUTES APPROVED BOB ETHERIDGE REPORT ON LEGIS. MATTERS RAY STONE, DOT RESOLUTION RE: PAVING OF SECONDARY ROADS APPOINTMENTS TO HEALTH BOARD APPOINTMENT OF CLENTON SMITH TO SBA 503 ADVISORY COMMITTEE SUBDIVISION PLATS 208 COMMISSIONERS MEETING, MARCH 7, 1983 Harnett County Board of Commissioners met in regular session on Monday, :h 7, 1983, in the Commissioners Room, County Office Building, Lillington, :h Carolina, with the following members present: Lloyd G. Stewart, M. H. :k, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. Vanessa 'oung, Clerk to the Board, and Robert Morgan, County Attorney, were also ;ent. Lrman Jesse Alphin called the meeting to order at 9 a.m. Commissioner Rudy Collins led the morning prayer. The minutes from the Harnett County Board of Commissioners meeting of February 21 1983, were approved as read. Bob Etheridge, Representative with the North Carolina House, appeared before the Board and presented a report on current Legislative Matters. Ray Stone, Highway Maintenance Engineer with the North Carolina Department of Transportation, appeared before the Board to discuss road matters and situations in Harnett County. Commissioner Brock made a motion that the Board adopt the following resolution concerning the paving of secondary roads in Harnett County; Commissioner Stewart seconded the motion and it carried: HARNETT COUNTY NORTH CAROLINA R E S O L U T I O N Be It Resolved by the Harnett County Board of Commissioners that the North Carolina Department of Transportation be and it is hereby requested, by the proper execution of this document to grade, drain, stabilize, and pave the following roads: A. Approximately 650 ft. of SR 1807 B. SR 1810 C. Approximately 500 ft of SR 1834 Done this the Seventh Day of March, Nineteen Hundred and Eighty - three. s/ Jesse Alphin Jesse Alphin, Chairman ATTEST: s/ Vanessa W. Young, Clerk Commissioner Stewart made a motion that the following persons be appointed/ reappointed to the Health Board, Commissioner Shaw seconded the motion and it carried: 1. Mrs. Louise (James W.) Davis, Rt. 6, Box 543, Sanford, NC 27330 be appointed for a three -year term 2. Mr. Reid Ross, P. 0. Box 877, Lillington, NC 27546, be appointed for a three -year term 3. Dr. Donald Moore, Coats Medical Clinic, Coats, NC 27521, be reappointed for a three -year term M. H. Brock, County Manager, explained to the Board the purpose of the SBA 503 Advisory Committee and its connection with Harnett County. Following a discussion of this Committee and comments by the County Attorney, Commissioner Brock made a motion that Clenton Smith, Director of Planning, be appointed to represent Harnett County on the SBA 503 Advisory Committee. Commissioner Shaw seconded the motion and it carried. Bessie Moss, Administrative Assistant with the Planning $ Development Office, appeared before the Board and presented three subdivision plats for the Board's consideration: 1. Commissioner Stewart made a motion that the subdivision plat for Jim Sharp, BUDGET AMENDMENT SOCIAL SERVICES a single lot, located off SR 1209, in Barbecue Township, be approved,: Commiss Toner Collins seconded the motion and it carried. 2. Commissioner Stewart made a motion that the subdivision plat for Byron Bennett, a single lot located off RS 1232 in Upper Little River Township be approved, Commissioner Collins seconded the motion and it carried. 3. Commissioner Stewart made a motion that the subdivision plat for Buffalo Creek Estates, Double Lot, located in Johnsonville Township, off SR 1106 be approved, Commissioner Shaw seconded the motion and it carried. Helen Crews, Director of Social Services, appeared before the Board and requested the Commissioners to approve the following budget amendment: Decrease Code 610 -020, Food Stamp Program, be $8,000 Decrease Code 610 -046G, Vendor Transportation, by $3,000 Increase Code 610 -021, Building $ Equipment Rent by $11,000 Mrs. Crews explained that this request does not involve any new money but it is a transfer of funds from one line item to another. This money would be used to pay the rent for the medical assistance /food stamp building. Commissioner Brock made a motion that the foregoing budget amendment be approved, Commissioner Shaw seeonded the motion and it carried. RESOLUTION RE: The Chairman recognized E. Marshall Woodall, Attorney for the Buies Creek -Coats BUIES CREEK /COATS Water and Sewer District of Harnett County, who presented several documents WATER $ SEWER DISTRICT and matters to the Board of Commissioners for their consideration concerning the obtaining of certain loan and grant funds for partial financing of the anticipated wastewater specifications as presented by the consulting engineer, and other matters necessary for the commissioners' consideration relative to the anticipated construction project. The attorney presented to the Board a composite resolution for consideration. After a full discussion thereof, a motion was made by Commissioner Rudy Collins, seconded by Commissioner Lloyd Stewart, and the following resolution was adopted, five votes being cast in favor of the resolution and no:votes were cast in opposition of the resolution: RESOLUTION BUIES CREEK -COATS WATER AND SEWER DISTRICT OF HARNETT COUNTY THAT WHEREAS, The Board of Commissioners of Harnett County, North Carolina is the governing body of the Buies Creek -Coats Water and Sewer District of Harnett County, and that pursuant to the powers granted in North Carolina General Statute 162A -88, the Board of Commissioners should now authorize the adoption of a common seal for said municipal corporation, authorize the entry into and execution of certain agreements and loan documents with Farmers Home Administration relative to an anticipated loan in the amount of One Million, Eight Hundred, Forty -Three Thousand ($1,843,000.00) Dollars and a grant in the amount of Two Million, Four Hundred Twenty -nine Thousand Five Hundred ($2,429,500.00) Dollars, the approval of plans and specifications for the construction of a wastewater collection system for the District as has been prepared by the consulting engineer, Moore - Gardner and Associates, Inc., and to further authorize and direct such other and further action as is needed to proceed with the construction of and financing far the anticipated construction project for the District; and WHEREAS, the Advisory Council for the Buies Creek -Coats Water and Sewer District of Harnett County, has_reviewed the plans and_specification for the construction of the wastewater collection system and the modifications to the treatment plant owned by Harnett County as has been prepared by the consulting engineer, Moore - Gardner and Associates, Inc., and that said Advisory Council has recommended the adoption and approval of said plans and specifications. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: First: That an impression seal, bearing the words "Buies Creek -Coats Water and Sewer District of Harnett County SEAL" appearing therein, an impression of said seal being affixed to the original of these minutes, be and the same is hereby adopted as the common seal of said municipal corporation pursuant to the authority granted in North Carolina General Statute 162A -88. Second: That the Buies Creek -Coats Water and Sewer - District of Harnett County does hereby accept the conditions set forth in a letter of conditions from Farmers Home Administration dated February 25, 1982 and amended by letter from Farmers Home Administration dated March 18, 1982; and Further that Jesse Alphin, Chairman of the Harnett County Board 21.1 of Commissioners or M. H. Brock, County Manager for the County of Harnett, be and either official is hereby authorized to execute in the name of and for and on behalf of the Buies Creek -Coats Water and Sewer District of Harnett County a letter or such other document that may be necessary to indicate the acceptance of said conditions and the amendments thereto. Third: That certain loan resolution contained on USDA -FmHA Form 442 -47 (Rev. 2 -5 -81) entitled "A Resolution of the Harnett County Board of Commssioners as Governing Body of the Buies Creek -Coats Water and Sewer District of Harnett County, authorizing and providing for the incurrence of indebtedness for the purpose of providing a portion of the cost of acquiring, constructing, enlarging, improving and /or extending its sewer collection and modification of existing treatment plant facility to serve an area lawfully within its jurisdiction to serve." (And such loan resolution is hereby incorporated as a part hereof by reference and a copy thereof is set forth in the minutes immediately following this resolution) Be and the same is hereby adopted. Fourth: That the Buies Creek -Coats Water and Sewer District of Harnett County, be and is hereby authorized to enter into an agreement entitled "Association Water or Sewer System Grant Agreement" contained on Form FmHA 1942 -31 (1- 29 -79), a copy of said agreement and the provisions thereof being incorporated herein as a part of this resolution and fully set fourth in the minutes of this meeting immediatel; following this resolution. Fifth: That the Buies Creek -Coats Water and Sewer District of Harnett County, be and it is hereby authorized to enter into that certain agreement entitled "Equal Opportunity Agreement" as set forth on Form FHA 400 -1 (Rev. 6- 26 -72) a copy of said agreement is hereby incorporated by reference and made a part hereof and is further set forth in the minutes of this meeting immediately following this resolution. Sixth: That the Buies Creek -Coats Water and Sewer District of Harnett County, be and it is hereby authorized to enter into an agreement entitled "Assurance Agreement" contained on USDA FmHA Form 400 -4 (Rev. 8- 29 -79), a copy of said agreement is hereby incorporated by reference and made a part of this resolution and included within the minutes of this meeting immediately following this resolution. Seventh: That the Buies Creek -Coats Water and Sewer District of Harnett County, does hereby approve an operating budget with projected cash flow (a showing of receipts and disbursements of operating and construction funds) for fiscal years ending as follows, to wit: June 30, 1983, June 30, 1984, June 30, 1985, June 30, 1986, and a column for a projected first full year of operations, said operating budget and projected cash flow schedules contained on USDA -FmHA Form 442 -7 (Rev. 8- 12 -76), a copy of which is incorporated by reference and made a part of this resolution and included within the minutes of this meeting immediately following this resolution, together with operating budget notes relative to projection dates and rate schedules. Eighth: That the Buies Creek -Coats Water and Sewer District of Harnett County be and it is hereby authorized to enter into such other and further agreements and to execute such other and further documents, schedules, forms, and papers necessary to obtain and close that certain anticipated loan in the amount of $1,843,000.00 and grant funds in the amount of $2,429,500.00 from Farmers Home Administration, said forms, documents and papers to include but not be limited to the following forms and documents, to wit: FMHA 442 -46 FmHA 1940 -1 Letter of Intent to Meet Conditions Request for Obligation of Funds Ninth: That those certain plans and specifications prepared by consulting engineer, Moore - Gardner and Associates, Inc., wherein the design for the construction of the wastewater collection system and certain modifications to the existing treatment plant owned by the County of Harnett be and the same is hereby approved and accepted as heretofore delivered by said consulting engineer, subject to such changes and modifications as are found necessary to comply with the needs of the Buies Creek -Coats Water and Sewer District of Harnett County and its citizens and to properly construct the waste water collection system and modifications as aforesaid all as anticipated and planned pursuant to authorization in that referendum heretofore voted upon by the citizens of said District. Tenth: That the officials of the County of Harnett together with the Attorney for said District be and they are hereby authorized to enlist the aid of the Advisory Council and other interested parties for the purpose of negotiating and obtaining easement rights -of -way and parcels of land for the purpose of locating pipe lines and pumping stations contained within the proposed waste water collection system anticipated to be constructed and further that said officials proceed to obtain the execution by property owners of such documents necessary to proceed with the planning for and construction of the anticipated wastewater collection system. Eleventh: That the Chairman of the Harnett County Board of Commissioners be and he is hereby authorized to execute the corporate name of Buies Creek -Coats Water and Sewer District of Harnett County, to the aforesaid documents and resolutions herein before authorized and further that the Clerk to the Harnett County Board of Commissioners be and shei's hereby authorized to attest the execution Twelfth: of said corporate name and to further place the common seal of said corporation upon the aforesaid instruments to be executed and further that said chairman and clerk are hereby fully authorized to execute such other and further docu- ments as may be necessary to proceed with the obtaining of the loan and grant funds anticipated from Farmers Home Administration. That the County officials, to: include -the County Manager, Chairman and Clerk to the Board of Harnett County Commissioners, Director of the County Utility Department and the attorney for the District be and they are hereby fully authorized to do and perform all acts and things necessary to be done to accomplish and Carry out the directives contained within this resolution and authorization.' Duly adopted by the Board of Commissioners for the County of Harnett for and on behalf of the Buies Creek -Coats Water and Sewer District of Harnett County as its governing body pursuant to the laws of the State. of North Carolina, in regular meeting held on the first Monday, the eighth day of March, 1983, after duly having been calendared on the agenda of items for - consideration at- said - meeting. - Attest: s/ Vanessa W. Young Vanessa Young, Clerk Harnett County-Board of . Commissioners /Governing Body ARCHITECT - OWNER AGREEMENT RENEWAL - LIBRARY- PROGRESS, REPORT, UNIVISION FRIENDS OF THE LIBRARY FORMED TAX SUPERVISOR'S REPORT SHERIFF'S DEPT. REPORT TAX COLLECTOR'S REPORT EXPENDITURE REPORT LANDFILL AGREEMENT WITH RAGSDALE CONS. ADJOURNMENT Buies Creek -Coats Water and Sewer District of Harnett County By: -s/ Jesse Alphin Jesse Alphin, Chairman /Harnett County Board of Commissioners/ Governing Body Margaret Randall, Harnett County Librarian, explained to the Board that on February 9,1977, the County entered into a contract with George M. Smart to provide architectural services to design a library for Harnett County on a site to be selected by the County. These services May be for renovation or for a totally' new project. Mrs. Randall requested that this contract with George, M, Smart be renewed. Commissioner Collins made a motion that the Architect - Owner agreement concerning the Harnett County Library be renewed with George M.. Smart, Commissioner Shaw seconded the motion and it carried. Bob Jones, :Attorney with'Univision Cable, appeared before the Board and gave a progress report on the cablevision project in Harnett County. He stated that Univision is now contacting the Utilities in order to attach the cabTh lanes to their poles. Mr Rev. Brown appeared before °the Board' and informed them that the Friends of the Harnett County Public Library, :.a. non - profit organization, has been =formed and is looking forward to working wath the Commissioners regarding the library and its services. Thomas Allen, Tax Supervisor, requested a refund to WilliamrM. Denton, Rt. 2,, Box 317, Fuquay- Varina, NC 27526, Hectors Creek Township, in the amount of $144.72, four bulk barns were listed as real estate and also listed as personal property.- Commissioner Collins made a motion that this refund be approved; Commissioner Stewart seconded the motion and it-carried. Larry Knott, Operations Officer, appeared before the Board and reported on the activities of the Sheriff's Department for the month of February, 1983. Thomas Allen, Tax Collector, reported on the activities of the Tax Collector's office for the month of February, 1983. The expenditure report for'the period ending February 28, 1983, was filed with the Board. Commissioner Bill�Shai1 informed the Board that Commissioner Rudy Collins; M. H. Brock, County Manager; Corbett Coats, Landfill Supervisor; C. T. Clayton with Ragsdale Consultants; and himself met on Friday, March 4; 1983, in the County Manager's office regarding the Anderson Creek Landfill. Mr. Shaw stated that during this meeting, the committee approved an agreement with Ragsdale- "Consultants 'to furnish professional engineering services in con - " nection with the development of operational plans for further expansion of the Harnett County landfill facilities onto presently undeveloped portions of the Anderson Creek Site, in conformance with current Solid Waste Management Rules of the North-Carolina-Department of-Human Resources.- The e being no further business, the Harnett County Board of Commissioners me/ ing of March 7, 1983 duly adjourned at 11:00 a.m. Clerk Secretar hair an �Jf