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HomeMy WebLinkAbout07191982HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, JULY 19, 1982 CALL TO ORDER PRAYER MINUTES APPROVED RESOLUTION RE: ENGINEERING FIRM FOR BUIES CREEK - COATS PROJECT The Harnett County Board of Commissioners met in regular session on Monday, July 19, 1982, in the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: Lloyd G. Stewart, M. H. Brock, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board, and Edward H. McCormick, County Attorney, were also present. Chairman Jesse Alphin called the meeting to order at 7:30 p.m. Commissioner Rudy Collins led the evening prayer. The minutes from previous board meetings were approved as read. Marshall Woodall appeared before the Board and presented a resolution for consideration regarding the selection of Moore, Gardner & Associates as the engineering firm for the Buies Creek -Coats water project. This resolution was received by the Board for study at its meeting of July 6, 1982, Mr. Woodall explained that since that time, meetings have been held with representatives from Moore, Gard- ner & Associates and other engineering firms concerning this project} However, after talking with the other firms, it was the unanimous recommendation of the local advisory group for the Buies Creek -Coats Water project that Moore, Gardner be chosen as the engineering firm; mainly, because of the time element involved. Moore, Gardner had prepared the preliminary report on the project; therefore, were familiar with it and could proceed at a faster pace. Upon motion of Commissioner Bill Shaw, seconded by Commissioner Collins, the following resolution was unanimously adopted: RESOLUTION BUIES CREEK -COATS WATER $ SEWER PROJECT THAT, WHEREAS, the Harnett County Board of Commissioners is the governing body of the Buies Creek -Coats Water and Sewer District of Harnett County, North Carolina; and WHEREAS, more than thirty (30) days have past since the publication of the notice of the results of the special referendum wherein the qualified voters of the Buies Creek -Coats Water and Sewer District of Harnett County, North Carolina, overwhelmingly approved the issuance of an "Order Authorizing Two and One -Half Million Dollars of Sanitary Sewer Bonds" and further that no objection has been received thereto; and WHEREAS, the Advisory Council for said district has advised and requested the Board of Commissioners to enter a contract with an engineering firm to design, inspect construction and otherwise consult and perform engineering services relative to the district's sewer project, and to proceed with design planning immediately; and WHEREAS, the Advisory Council for said district does recommend that the Board of Commissioners enter into a services contract with Moore, Gardner $ Associates, Inc., to serve as the district's engineer; and WHEREAS, it appears to the Board of Commissioners that it is in the best interest of the district to cause said design planning to be completed as soon as possible, and that it would be reasonable to expect that the engineer could adequately design the district's system and have plans and specifications ready for submission to governmental agencies and contract bidding not later than 180 days after authorization to proceed with the engineering work; and WHEREAS, the Farmers Home Administration (FmHA) has agreed to loan funds to the district to finance construction of the district's system and that the provisions and form of the engineering service contract is suggested and furnished by FmHA; and WHEREAS, the compensation of the engineer for his services is based, on a percentage of the construction cost as has been and will be approved by FmHA and specifically set forth in the aforementioned form contract provided by FmHA. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: FIRST: That Moore, Gardner and Associates, Inc., be and said firm is selected as the consulting engineering firm to design the sewerage collection system and the necessary design work on the County's existing sewer treatment plant on Buies Creek, to serve as inspection engineer for the construction work and to serve as consulting engineer in such other aspects as may be necessary for 94 the purpose of implementing and construction the waste water facilities anticipated and shown in the Moore, Gardner, and Associates, Inc., report on engineering study and subsequent amendments thereto for .the Buies Creek -Coats Water and Sewer District of Harnett County, North Carolina, subject to the provisions hereinafter set forth. SECOND: That the county officials be and they are hereby fully authorized and directed to enter into a contract for and on behalf of said district with said engineering firm to serve as engineer as aforesaid subject to the following conditions' and terms, to wits THIRD: FOURTH: (1)` -That the contract form be the form provided by the Farmers. Home Administration for such engineering services (2) That the compensation to be paid to the engineering firm; be as provided and approved by the Farmers Home Administ ration' in the addendum attachment for said contract. (3) That the contract contain a' provision that the - engineer agrees to have the design work and plans and specifica tions ready for approval and submission to the district, Farmers Home Administration and necessary regulatory agencies within 180 days after notice to proceed there- with is given to the engineering firm and further that upon failure to. so do, the engineering firm shall pay unto the district a liquidate damage of $100.00 per day for each day over 180 days. (4) That the contract contain a provision `that Hiram J. Marziano of Moore, Gardner Ti Associates, Inc., be assigne as the chief design engineer of said project and that William-P. Bizzell be assigned as lead engineer or project manager. (5) That the contract contain such provision(s)-as deemed necessary by the district's attorney and /or the County Manager to fully carryout the intent and purpose herein` set forth or to fully carry out the project as proposed in the preliminary reports and amendments thereto for the district's project;. That .the County Manager be and he is authorized and directed to give notice to said engineering firm to proceed with design planning as soon as contractual matters are completed. That should any matter arise during the preparation of contrac requiring Board action, the County Manager is directed to schedule the matter on the agenda of the, next Board meeting.. Adopted his the 19th Day of July, 1982 HARNETT COUNTY BOARD OF COMMISSIONERS' BY: s/ Jesse Alphin Jesse Alphin, Chairman ATTEST: s/ Vanessa . °Young Clerk POLICY RE Commissioner Brock made a motion that it be the policy of Harnett ENGINEERING County that when any future engineering, architectural, or profes- SERVICES .sional services are needed by the County that the County receive three proposals before awarding the contract. Commissioner Shaw seconded the motion and it carried PROCLAMATION RE: Commissioner Stewart moved for the adoption of the following IMMUNIZATION,. proclamation, Commissioner Collins seconded the motion and it carried: 95 HARNETT COUNTY NORTH CAROLINA PROCLAMATION Whereas, there is a national campaign for the elimination of indigenous measles in the United States by October, 1982. Whereas, local industries, agencies and organizations of Harnett County have been contacted by the Harnett County Health Department and are working in the interest of eradicating the deadly diseases such as diptheria, polio, tetanus and measles and have a right to be proud of what they are doing by increasing knowledge and awareness of the problems with preventable diseases and are helping to decrease the number of disabilities and deaths... Whereas, since 1979 North Carolina General Statute 130 -87, mandating that school age children be up to date with immunizations, had increased public knowledge of the need to be immunized... Whereas, 99% of school age children in North Carolina are meeting immunization requirements for the school enterer... Whereas, North Carolina reported two cases of tetanus in 1980 -81 with one related death... Whereas, 71.8% of North Carolina children were immunized with completed basic series by 1980 -81 (Three diptheria, tetanus, polio, and one measles, rubella and mumps) by recommended age ... Whereas, many North Carolina adults are not protected against these childhood diseases that can have irreparable damage (death /disability) to adults... Whereas, hundreds of health agencies in the health care system are working together to promote immunization programs, and as they continue to make progress in helping North Carolina residents become protected by immunizations, they deserve recognition and support. Now, Therefore, Be It Resolved by the Harnett County Board of Commissioners that the month of August be and it is hereby proclaimed as "Immunization Month" and the week of August 2 - 6 be and it is hereby proclaimed as "Measles Eradication Week" in Harnett County. We strongly urge all civic, scientific, medical, education, voluntary and health care organizations and professionals to join us in using this month and months and years to come to educate and immunize the public against preventable diseases. Two. Duly adopted this the Nineteenth Day of July, Nineteen Hundred and Eighty- HARNETT COUNTY BOARD OF COMMISSIONER s/ Jesse Alphin Chairman REPORT ON As in accordance with Section 11 of Harnett County's F. Y. 1981 -82 BUDGET TRANS- Budget Ordinance, M. H. Brock, Budget Officer, presented the FERS following report to the Board: Section 11 of Harnett County's F. Y. 1981 -82 Budget Ordinance authorizes the Budget Officer to transfer appropriations less than $500 within a fund with the condition that an official report of such transfers is presented to the Board. Listed below are the transfers which were made during the F. Y. 1981 -82: DATE DESCRIPTION OF CODE 12 -7 -82 Register of Deeds Code 10- 480 -014, Travel $ Meetings, Increase by $200 Code 10- 480 -045, Contracted Services, Decrease by $200 2 -5 -82 Board of Elections Code 430 -011, Telephone$ Postage, Decrease by $100 Code 430 -033, Materials $ Supplies, Increase by $100 2 -10 -82 Emergency Management Code 525 -057, Miscellaneous Expenses, Decrease by $63 Code 525 -074, Capital Outlay -- Equip., Increase by $63 2 -15 -82 Tax Department 99 DATE DESCRIPTION -'0E CODE' Code 450 -016, Maintenance G Repair -- Equip., Increase by, $500 Code 450 -002, Salaries $ Wages, Decrease by $500 2 -15 -82 Administration Code 420 -002, Salaries & Wages, Decrease by $500 Code 420 -016, Maintenance €, Repairs, Increase by $500 3 -12 -82 Administration Code 420 -014, Travel & Meetings, Increase by $500 Code 420`` -002, Salaries & Wages„ Decrease by $500. 4 -15 -82 Board of Elections Code 430 -014, Travel $ Meetings, Increase by $45. Code 430 -012, Printing $ Binding, Decrease by $45 4 -27 -82 Library Code 630 -025, Books $ Publications, Decrease by $500 Code 630 -062, Processing Charges; Increase by $500 4 -29 82 Industrial Development Code 625 -033, Materials & Supplies, Increase by $150 Code 625-004, Professional Services, Decrease by $150 Code 625 -053, Dues g Subscriptions, Increase by $150 code -625 -026, Advertising, Decrease by $150 • 5 -3 -82 Ambulance Service Code 640 -057, Miscellaneous, Decrease by $300 Code 640 -011, Telephone $ Postage, Increase by $300 5 -11 -82 Board of Elections Code 430 -033, Materials E` Supplies, Increase by $250 Code 430 -011, Telephone $ Postage, Decrease by $250 5 -27 -82 Board of Elections Code 430 -012, Printing $ Binding, Increase by $75 Code 430 -011, Telephone $ Postage, Decrease by $75 5 -27 -82 WIC Program, Health' Dept.` Code 592 -021, Building $ Equipment,: Rent, Decrease by $75 Code 593 -074, Capital Outlay* Equipment, Increase by $75 6 -9 -82 Industrial Development Code -625 -033, Materials 8, Supplies, Increase by $50 Code 625 -014, Travel E Meetings, Increase by $150 Code 625 -012, Printing Binding, Decrease by $200 6 -11 -82 Inspections Department Code 540 -033, Materials E Supplies, Increase by $200 Code 540-011,-Telephone $ Postage, Increase by $300 Code 540 -057, Miscellaneous Expense, Decrease by $500 6 -16 -82 Ambulance Service Code 640 -031, Automotive Supplies, Decrease by $500 Code'- 640 -011, Telephone $'Postage, Increase, by $60 Code' 640 -016, Maintenance & Repairs, Increase by $40 Code 640-013, Utilities, Increase by $250 Code 640-034, Medical Supplies, Increase by $150 6 -30 -82 Health Department Code 590-002, Salaries & Wages, Decrease by $138 Code 590 -054, Bonds $ Insurance, Increase by $138 Code 593 -033, Materials $ Supplies, Decrease by $20 Code 593 -054, Bonds -E Insurance, Increase by $20 BUDGET AMEND- MENT, DSS & CONTINGENCY INDUSTRIAL TRAINING CENTER, SITE JULY 26, 1982 MEETING EXPENDITURE & REVENUE REPORTS JERRY BULLOCK AUTHORIZED TO APPLY FOR TWO CD GRANTS TALBERT, COX PROVIDE ENGI- NEERING SER- VICES FREE ON CD APPLICANTS DATE DESCRIPTION OF CODE 6 -24 -82 Health Department, Family Planning Code 591 -041, Clinician Fees, Decrease by $412 Code 591 -054, Bonds & Insurance, Increase by $412 Commissioner Brock made a motion that the Social Services Budget, Code 610 -002, Salaries & Wages, be decreased by $11,364 and the Contingency Fund, Code 559 -057, be increased by $11,364. This is the result of an error that was made when the Budget was prepared. Commissioner Stewart seconded the motion and it carried. Commissioner Shaw informed those present that for several months the County had been seeking the appropriate site for the location of the Harnett County Industrial Training Center. He stated that the Board had visited several sites and felt the site of Barbara J. Brown is the most feasible for the location of the industrial training center. Commissioner Collins made a motion that the County Manager, M. H. Brock, be and he is hereby authorized to exercise an option on the Barbara J. Brown site which is part of the D. W. Johnson Division, located between Lillington and Buies Creek on U. S. No. 421, and consists of 16.40 acres. Commissioner Shaw second- ed the motion and it carried. M. H. Brock, County Manager, informed the Board that the Harnett Count, Board of Commissioners will be meeting with the Development Commission Ruritan Clubs, Mayors, Chamber Members, and other officials on Monday, July 26, 1982, at 12 Noon at Campbell University for a dutch lunch to discuss the joining together of the different sources in the County to attract industry to Harnett County. The expenditure and revenue reports for the period ending June 30, 1982, were filed with the Board. Jerry Bullock, Director of Harnett County's Community Development Office, appeared before the Board and informed the Commissioners that he would like to make application for two Community Development grants for the coming year. One to extend a water line into the Riverside Community which would serve an estimated 500 low- income persons; and the other application to rehabilitate approximately 47 low- income homes in the Town of Coats. Commissioner Brock made a motion that Jerry Bullock be authorized to submit these applications to the North Carolina Department of Natural Resources and Community Development. Commissioner Shaw seconded the motion and it carried. Mr. Bullock informed the Board that Talbert, Cox & Associates has offered to assist in the preparation of the County's application for FY 1982 Community Development funding at no cost or obligation to the County. Commissioner Shaw made a motion that the following letter be sent to Talbert, Cox & Associates. Commissioner Collins seconded the motion and it carried: July 22, 1982 Mr. John T. Talbert, Jr. Talbert, Cox & Associates, Inc. P. 0. Box 3333 Wilmington, NC 28406 Dear Mr. Talbert: On July 19, 1982, at its regularly scheduled meeting, the Harnett County Board of Commissioners voted to request Talbert, Cox & Associates, Inc., to assist in the preparation of the County's application for F.Y. 1982 Community Development funding. If the application is funded, the County intends to employ a qualified engineer to provide design services. Talbert, Cox & Associates will be considered for the provision of engineering services. The Board of Commissioners also adopted, at its meeting of July 19, 1982, a policy concerning the hiring of engineering firms on future projects of the County which states that when any future engineering, architectural, or professional services are needed by the County, the County will receive three proposals before awarding the contract. The following selection criteria will be utilized to award the engineering contact on the F. Y. 1982 Community Development project: Familiarity with and understanding of the proposed engineering project. Previous engineering experience in Community Development projects and demonstrated success in previously closing out Community Development projects. 98 Experience of the firm's proposed project manager in previous Community Development projects. Price will not be the sole or most important factor in making a selection. The County's selection process will be administered in keeping with the A -102 procurement standards which have been adopted by the State of North Carolina. If this is acceptable, please execute the acceptance block and return a copy for our files. ADJOURNMENT ACCEPTED BY: ;5/ John `T. Talbert; Jr. John T. Talbert, Jr., President 7-27-82 U. Brock, County Manager There being no further business, the Harnett County Board of Commissioners meeting of July 19, 1982, duly adjourned at 8:4S polls